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Home My WebLink About2019-01-05 e-packet@9:00Saturday, January 5, 2019 9:00 AM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Special City Council Special Meeting Agenda January 5, 2019Special City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Saturday, January 5, 2019, at 9:00 a.m., in the City Council Chambers, Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: Call to Order. Roll Call. Agenda Review. Public Comments - comments are limited to items on the Special Meeting Agenda. Items for Discussion: Annual City Council retreat to discuss the following items: a)Discussion of challenges and opportunities for affordable housing b)Discussion of improvements to interdepartmental and public communication c)Expansion of current outreach efforts to local businesses d)Discussion of public input into traffic planning and duties of the Parking Place Commission e)Proposal for a new countywide water agency f)Council Goals/Objectives, and discussion of draft 2019-2020 work plan g)2019 Calendar of Events review h)Closed Session: Conference with Legal Counsel - Anticipated Litigation (Pursuant to Government Code Section 54956.9) Significant Exposure to Litigation: One Case 1. Closed Session: Conference with Legal Counsel - Anticipated Litigation (Pursuant to Government Code Section 54956.9) Significant Exposure to Litigation: One Case 2. Adjournment. Page 2 City of South San Francisco Printed on 2/11/2019 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-1137 Agenda Date:1/5/2019 Version:1 Item #:1. Annual City Council retreat to discuss the following items: a)Discussion of challenges and opportunities for affordable housing b)Discussion of improvements to interdepartmental and public communication c)Expansion of current outreach efforts to local businesses d)Discussion of public input into traffic planning and duties of the Parking Place Commission e)Proposal for a new countywide water agency f)Council Goals/Objectives, and discussion of draft 2019-2020 work plan g)2019 Calendar of Events review City of South San Francisco Printed on 12/31/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #: 18-1137 Version: 1 Agenda Date: 1/5/2019 Item #: e Report regarding proposed countywide Flood and Sea Level Rise Resiliency Agency. (Mike Futrell, City Manager) RECOMMENDATION Staff recommends that the City Council receive a report on a proposal to create a countywide Flood and Sea Level Rise Resiliency Agency. That the Countywide Water Coordination Committee (Committee) review and recommend endorsement by the C/CAG Board of Directors of the Flood and Sea Level Rise Resiliency Agency (New Agency) proposal. Background: The C/CAG Countywide Water Coordination Committee earlier this year directed the formation of a Staff Advisory Team (SAT) to develop a draft proposal for a new entity or agency that can compete for Federal, State, and other funding sources and better manage flooding, stormwater, and sea level rise at a countywide level. The SAT is supported by Environmental Science Associates (ESA) under contract to the County Department of Public Works, as well as an Executive Team of key SAT members to help keep the process moving. Councilmember Mark Addiego serves on the C/CAG Countywide Water Coordination Committee. City Manager Mike Futrell served on the SAT. The SAT met eight times, developing a framework for a new water agency. ESA and the Executive Team hosted several city meetings to gather further input from the cities on the proposed timeline, governance and funding structures, as well as the overall messaging about the value and efficiencies of the proposed option for the new agency. The overall approach for the New Agency proposal is to modify the existing 1959 County Flood Control District Act. Revisions would include changing the governance from the Board of Supervisors to a seven-member board consisting of five city and two county elected officials (four city seats by geography, one at large, one county supervisor representing the coast and one at large), enhanced authorities related to sea level rise and coastal erosion, updated funding/financing authorities to reflect current state regulations/constitutional restrictions, and changing the name to the Flood and Sea Level Rise Resiliency Agency. The proposal includes three years of funding contributions from the County and the 20 cities and towns totaling $1.5 million annually, split evenly between the County ($750k) and the cities/towns ($750k). City/town contributions are proposed to fall into three population-based tiers, with the seven cities/towns with populations under 20,000 paying $15,000 per year, cities with population between 20,000 and 60,000 paying $40,000 per year, and cities with a population over 60,000 paying $55,000 City of South San Francisco Printed on 12/31/2018Page 1 of 2 powered by Legistar™ File #: 18-1137 Version: 1 Agenda Date: 1/5/2019 Item #: e per year, for a cumulative city/town contribution of $750k. Of the County’s contribution, $400k would be used to continue its current Flood Resilience Program that is working with seven cities under three Memoranda of Understanding to address multi- jurisdictional flooding problems in three different watersheds. One of the three Memoranda of Understandings is with South San Francisco and concerns the risk of flooding from the Navigable Slough. The remaining $1.1 million would go toward developing a Flood and Shoreline Resiliency Implementation and Funding Plan and a process to establish a long-term, sustainable revenue stream, such as an Enhanced Infrastructure Financing District, special parcel tax, or other means. The proposal anticipates the need for progress updates and milestones within the three-year timeframe to demonstrate value and progress toward success for the New Agency. A final proposal was presented to the C/CAG Countywide Water Coordination Committee on December 20, 2018. The proposal will be presented for approval to the full C/CAG Board at its January 10, 2019, meeting; and to the County Board of Supervisors at its January 29, 2019 meeting. Assuming endorsement by both agencies, the proposal would then go on a “road show” to all 20 cities and towns for their consideration. Actual formation of the New Agency will require passage of state legislation modifying the duties and governance of the existing County Flood Control District, a process which could happen as early as July 1, 2019. Cities are not required to join the New Agency, as participation is voluntary. Those cities not joining, however, would not gain the benefits offered by the New Agency. Funding for the New Agency is only proposed for the first three years, during which time the New Agency will form, then develop a project prioritization list and then pursue permanent funding. Proposal of a new countywide tax is likely, seeking funding for operations, project construction and ongoing maintenance of projects. Projects involving South San Francisco would likely revolve around sea level rise, although other water related projects are possible. This new agency would not impact the basic mission and funding of the Colma Creek Commission, currently governed by the County Board of Supervisors with input from the Colma Creek Advisory Commission. The New Agency would replace the County Board of Supervisors as the governing authority, but funding from the Colma Creek Commission would remain solely dedicated to improving Colma Creek. The funding for the Colma Creek Commission is from a voter approved property tax in South San Francisco, San Bruno and Daly City, and cannot be redirected without voter approval. Fiscal Impact: If the New Agency is formed, and South San Francisco elects to join, the city’s annual contribution for three years is $55,000. Funding would come from the General Fund. CONCLUSION This proposal will be put to City Council for consideration in early 2019, with the presentation likely led by County staff. City of South San Francisco Printed on 12/31/2018Page 2 of 2 powered by Legistar™ City of South San Francisco January 5, 2019 City Manager’s Office 1 1. Purpose The purpose of this paper is to present an overview of proposed direction for 2019-2020. 2. Executive Summary Looking forward, the following are recommended strategic goals: 1. Workforce Development -- Attract, train, Support and Retain a High Performance City Staff Team, without which no other initiative is possible. 2. Quality of Life -- Build and Maintain a Sustainable City: a. Active recreation & learning programs, with top tier public parks, art and green spaces; b. Excellent bike paths, pedestrian ways, and multi-modal transportation options; c. Robust environmental and sustainability programs; d. Full range of housing and learning options. 3. Public Safety -- Skilled Police, Fire, Emergency Medical Service and Emergency Management 4. Financial Stability -- Strong city revenues, resistant to economic shocks, managed well 5. Economic Vitality – A full range of employment options, a strong downtown core and engaged merchant class, guided by a new General Plan setting a 20 year vision 6. Community Connections – Community anchored by active volunteer organizations, vibrant community and civic events, tied together through strong city communications. 3. Management Responsibility Responsibility for implementation of these strategic initiatives rests with the City Manager and the Executive Team, while championed by every employee of the City. 4. Mission Statement and Core Values South San Francisco Mission Statement: The mission of the government of the City of South San Francisco is to provide a safe, attractive, and well-maintained community through superior customer service and programs, and a work ethic that will enhance the quality of life in our neighborhoods. To that end, we will strive to nurture a partnership with the community by recruiting a diverse and highly skilled work force, be an active partner in quality education, and attract and retain a prosperous business community, all of which will foster community pride and understanding. Our Core Values: We are committed to:  Strengthening each other and the organization through dedication and teamwork  Recognizing and Respecting diversity and encouraging opinions of the community and workforce  Excellence and Service in everything we do  Encouraging creativity and supporting problem solving  Accepting responsibility and accountability  Demonstrating integrity and transparency in all aspects of service  Promoting and maintaining open and constructive communication  Encouraging skill development and professional growth The Industrial City: Industrious, entrepreneurial, innovative…home to big thinkers changing the world. City of South San Francisco January 5, 2019 City Manager’s Office 2 5. City Priorities The following six priorities and associated action items are consistent with our mission and core values: Priority #1: Workforce Development -- Attract, Train, Support and Retain a High Performance Team, nurturing a culture of safety, collaboration, innovation, respect and continuous improvement.  Robust Employee Training, Recognition and Communications Program o Further define and implement a more thorough On-Boarding Program o Plan and start a more robust employee Recognition Program o Continue internal communications program, with employee town halls, employee newsletters and expanded intranet updates o Implement use of 360 degree evaluation program for managers o Expand sexual harassment prevention training  Attract and Retain a High Performing Workforce o Implement employer branding and social media marketing strategies o Roll out employee down-payment assistance program o Develop Student Loan Repayment Assistance program o Provide financial education for employees o Explore expansion of 401(a) Plan o Explore City Summer Jobs program for youth o Develop City Fellow Program for recent Graduate Students o Participate in Regional Summer Internship Program through San Mateo & Santa Clara Counties Next Generation Committee  Succession development and opportunities in all City departments o Pilot Employee Leadership Academy o Complete Public Works reorganization o Support LEAP succession development initiative  Strong Safety Program o Culture of safety throughout the organization o Safety metrics objectively showing status of safety program  Maintain a Culture of Innovation and Continuous Improvement o Activate internal Innovation Committee fostering continuous improvement o Execute on IT Strategic Plan:  Expand cloud technology for disaster recovery and business continuity  Expand Geographic Information System (GIS) functionality  Continue phone system upgrade  Pursue Public/Private partnerships for free services and equipment  Expand City conduit by creating a dig-once ordinance  Implement Contract Management System  Upgrade City permitting software City of South San Francisco January 5, 2019 City Manager’s Office 3 Priority #2: Quality of Life – Promoting events and efforts making our city a great place to live, learn and play, meeting challenges through integrated solutions.  Active recreation programs, with top tier public parks, art and green spaces; o Progress on the Parks and Orange Memorial Park Master Plans, including in 2019:  Begin construction of Caltran water project  Design for renovation of Orange Park ballfields post Caltran water project  Continue planning and funding efforts to replace Orange Pool o Continued expansion of public art offerings throughout the city  Identify public art for the Caltrain Station and Civic Campus o Progress on Parks 11 program of park and ballfield renovations o Explore sale of Cypress Park and purchase of a new downtown park o Citywide reforesting measures and creation of an Urban Forest Master Plan  Implement Circle 3.0 reforestation program  Excellent bike paths, pedestrian ways, and multi-modal transportation options; o Complete the East Hwy 101 Master Transportation Plan o Begin a West Hwy 101 Master Transportation Plan o Complete a new Bicycle and Pedestrian Master Plan o Implement traffic/parking improvements downtown, including  Planning for new parking garage  Expanding the Parking District citywide o Pursue new shuttle routes and “last mile” solutions o Construct new Caltrain station, and enhancements o Obtain better Caltrain scheduled service o Complete initial design of SSF at-grade crossing improvement and gain funding for environmental phase of the project o Continue deployment of adaptive signals and smart corridor build out  Move Forward at Oyster Point Marina and Park o Construct Oyster Point Development Phase I o Complete Development Agreement for hotel at Oyster Point o Implement new Operating Agreement with San Mateo County Harbor District o Develop sea level rise plan for Oyster Point  Full range of housing options. o Move forward with development of the PUC properties o Strive to build additional affordable housing units  Explore additional development on city owned property  Explore new lot splitting and lot size ordinances  Implement inclusionary housing ordinance and new development affordable housing in lieu fee  Apply for state/local grants to fund affordable housing  Continue Construction Connection, email blasts, web page and hot-line to manage public information  Implement DAHLIA affordable housing web/phone app system City of South San Francisco January 5, 2019 City Manager’s Office 4  Robust Environmental Sustainability program o New Climate Action Plan o City-wide anti-litter/healthy living campaign o Strengthen anti-dumping and shopping cart ordinances o Move Code Enforcement operations from the Fire Department to Public Works o Benchmark and monitor City’s current energy and water use o Pursue internal energy and water savings programs o Complete Storm Water Master Plan o Develop electric vehicle master plan o Develop and present to Council a Homeowner Sidewalk Repair program  Strengthen Learning Programs o Expand STEAM class offerings, including coding, math, science, music and technology classes o Enhance Library's Technology Learning and MakerSpace Programs o Expand after school program at Buri Buri Elementary o Develop stable funding for Big Lift pre-k program o Expand Free Wi-Fi around the city  Build a New Library-Parks and Recreation Facility as part of the Civic Campus. In 2019: o Conduct public outreach o Complete staffing study and O&M plan for new facility o Finalize design and construction drawings o Begin undergrounding of utilities o Assemble bond team, gain a city bond rating plan and sell required bonds  Continue to address airport noise complaints and help residents gain noise insulation  Refine home sharing ordinances and present to Council Priority #3: Public Safety -- Skilled police, fire, emergency medical & disaster management programs:  Police o Design a new police operation center as part of the Civic Campus Project o Continued robust community engagement o Expand surveillance camera installation and use  Fire o Design new Fire Station #62 and #63 o Develop plan for replacement of Fire Station 62 o Create a city drone policy o Raise fire awareness in schools o Provide health and safety/CPR training to the public o Modernize Fire Inspection processes, including metrics and new database o Validate a database of all commercial occupancies, detailing earthquake sustainability of at-risk buildings City of South San Francisco January 5, 2019 City Manager’s Office 5  Emergency Medical o Work towards certification of the Emergency Medical Service  Emergency Management o Revise Emergency Operations Plan to align with new FEMA incident management system structures and terminology o Regular earthquake and other disaster response training exercises o Continued recruitment and development of CERT members o Training on crisis communications o Develop and distribute media protocol policy o SMC Alert expansion and training o FEMA certified Public Information Officer Priority #4: Financial Stability -- Ensuring strong, predictable city revenues, resistant to economic shocks, managed well with a system of checks/balances, transparency and accountability.  Pursue financial stability to support City operations: o Establish a CFD covering the Chestnut/El Camino Real area o Establish a CFD E-101 o Develop plan to replace city’s financial computer system o Develop a Recession Plan  Sell bonds to construct the Civic Campus o Assemble bond team o Gain City bond rating  Explore establishment of a Calpers trust fund Priority #5: Economic Vitality -- The power that runs the financial strength in every city, forming the foundation for sustainable livable and viable communities.  Continue progress on new General Plan o Empanel and strengthen Citizens Advisory Commission o Hire General Plan consultant team o Begin public outreach  Further progress on action items from the Downtown Station Area Plan, including o Grand Avenue sidewalks and plazas design from Airport Blvd to Linden Avenue o Start a Downtown Business newsletter o Create a Downtown Business Improvement District o Develop and present to Council a plan for the Breezeway o Developing a master plan for the City Hall block o Façade program for Linden Avenue City of South San Francisco January 5, 2019 City Manager’s Office 6  Full range of employment options. o Continued focus on biotechnology retention, recruitment and industry support:  A strong focused presence at BIO 2019  Business visitations to strengthen relationships with biotech leaders  Three Biotech Newsletters  Biotech Town Hall Meeting  Develop and implement Food Truck events East 101 o Develop plan to attract mid-level industries such as film, food or tech manufacturing o Improve the retail/restaurant mix within the downtown shopping area, including:  Attend Intern’l Council of Shopping Centers event to attract quality retailers  Collaborate closely with 200 Linden developer and developer’s retail leasing team to attract desirable ground floor retail  Regular meetings with key retail brokers to attract new retailers to downtown storefronts, existing shopping centers and to new developments  Implement business retention program  Develop long range economic plans, including a Hwy 101 Corridor Specific Plan, working through the Genentech Master Plan, Arts & Entertainment Plan, and expansion of the Downtown Specific Plan, all in conjunction with the new General Plan  Continue working on current and proposed private developments in South San Francisco, both residential and commercial Priority #6: Community Connections -- Strong cities are anchored by strong volunteer organizations, such as IPP, HOAs, and CERT; vibrant community events such as Concert in the Park, Memorial Day observance, and National Night Out; and city events such as blood drives, food and toy drive, cookie packaging and service on boards and commissions; tied together through strong city communications.  Support active neighborhoods o City staff attend HOA meetings at least once per year o Work to reestablish HOAs in Sunshine Gardens and Old Town o Create and distribute “welcome home” packages for new residents  Support existing five National Night Events, and expand to seven  Hold a volunteer luncheon  Implement anti-smoking campaign in multi-unit housing developments  Expand the Youth Advisory Commission membership and activities  Develop outreach plan for Census 2020 City of South San Francisco January 5, 2019 City Manager’s Office 7  Continue and strengthen the North County Mayors Coalition  Implement Community Outreach Grant Program  Celebrate Diversity and Inclusiveness through support cultural events highlighting our diverse community  Continue City History Initiative, including  Develop plan for City Hall Centennial Celebration in 2020  New history brochure  Continue Historical grant program  Community Communications o Robust use of PEG and PenTV channels, social media and web, digital billboard o Six city Newsletters o Three “Coffee with the City Manager” and department heads events o Mayor’s Annual Town Hall event o Host tours of the Water Quality Plant 6. Conclusion South San Francisco’s mission and core values remain constant, providing a vision for the City’s future. The above medium range goals provide direction for 2019-2020. This is not an exclusive list of the tasks which staff will perform in the future. Much time will be necessarily devoted to day-to-day activities serving the residents and businesses. These specific goals will evolve often in response to new opportunities and changing circumstances, and as activities are completed. January 2019 Date Event 1 New Year’s Day Observance 2 Blood Drive 2‐4 Winter Camp 7 Winter Session of P&R Classes Begin 8 Friends of the Library Quarterly meeting 9 IPP Planting at City Hall 20 Teen Virtual Reality program: 3D design 21 Martin Luther King Jr. Day 25 Sing in the New Year Karaoke Night 25‐26 Cultural Arts Photography Exhibit Legend Holidays + dates of cultural significance Black City Manager’s Office Gold Fire Red Library Purple Parks and Recreation Green Police Blue February 2019 Date Event TDB SSF High School Career Day TBD Badge Pinning Ceremony TBD Parkway Heights Middle School College & Career Fair 7 IPP Planting at City Hall 8 Senior’s Valentine’s Day Dance 9 Asian Art Museum presents Lunar New Year 15 Senior’s Chinese New Year Party 16 Chinese New Year Program “Year of the Pig” 18 Presidents Day 26 Spring Session Registration Begins March 2019 Date Event TBD Youth Government Day(s) TBD St. Patrick’s Day Dinner TBD SSF/Chamber Job Fair 2 Heartsaver Pediatric First Aid CPR AED 3‐9 Teen Tech Week 8 Senior Health Fair 9 Summer Camp Registration Begins 13 CERT Academy begins 14 Dad & Me at the Library Puppet Art Theatre Show 15 Youth Art Show 16 Youth Art Show 21 Basic Life Support (BLS) Provider 25 Spring Session Classes Begin 25‐29 Spring Holiday Camp April 2019 Date Event TBD Youth Karate Tournament TBD Senior Volunteer Luncheon TBD Adult Softball League Begins 7‐13 National Library Week 13 Spring Egg Hunt 13 Junior Giants Registration Begins 20 Arbor Day at Paradise Valley Park Legend Holidays + dates of cultural significance Black City Manager’s Office Gold Fire Red Library Purple Parks and Recreation Green Police Blue May 2019 Date Event TBD Skyline College Job Fair 4 Streets Alive! Parks Alive! 4 Farmers’ Market Opening 6 Summer Session Registration Begins 10‐11 Cultural Arts Quilting Exhibit 11 Spring Book Sale 17 Preschool Graduation 27 Memorial Day 27 Memorial Day Flag Ceremony TBD Junior Giants First Pitch Meeting 30 Last Day of School @ SSFUSD June 2019 Date Event TBD Molloy’s Chili Cook‐Off Fundraiser for CLC TBD Junior Giants Coaches Meeting TBD Adult Summer Basketball begins 3 Summer Session Classes begin 3 First Day of Summer Camp 11 Junior Giants Begins 29 IPP Planting July 2019 Date Event n/a July is Parks and Rec Month TBD Adult Summer Softball League begins 4 4th of July 9 Friends of the Library quarterly meeting 18 IPP Meet and Greet 19 Outdoor Movie Night in the Park Legend Holidays + dates of cultural significance Black City Manager’s Office Gold Fire Red Library Purple Parks and Recreation Green Police Blue August 2019 Date Event 9 Outdoor Movie Night in the Park 12 P&R Fall Session Registration Begins 14 SSFUSD School Begins 16 SSF Senior Picnic 25 Cultural Arts BBQ September 2019 Date Event TBD Red Command EOC Exercise TBD Biannual EOC drill/training TBD Paradise Valley Community Event TBD Fall Book Sale 4 Labor Day 9 Fall Session Classes Begin 21 Coastal Clean Up Day 28 Concert in the Park October 2019 Date Event TBD Middle School Dance TBD Fleet Week 8 Friends of the Library Quarterly Meeting 11‐12 Cultural Arts General Show 14 Columbus Day 18 IPP Meet and Greet 26 Halloween Extravaganza Legend Holidays + dates of cultural significance Black City Manager’s Office Gold Fire Red Library Purple Parks and Recreation Green Police Blue November 2019 Date Event TBD Thanksgiving Fun Run TBD Thanksgiving Food Drive 2 Senior Holiday Boutique 8‐10 Veterans Swim Free 11 Veterans Day 15 Project Read Trivia Challenge 28 Thanksgiving Day 29 Day After Thanksgiving December 2019 Date Event TBD Holiday Food & Toy Drive TBD SSF Civic Ballet Nutcracker TBD United Airlines Fantasy Flight TBD Santa Comes to Town 1 IPP Wreath Workshop TBD Winter Camp Begins 24 Christmas Eve 25 Christmas Day 31 New Year’s Eve City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-1150 Agenda Date:1/5/2019 Version:1 Item #:2. Closed Session: Conference with Legal Counsel - Anticipated Litigation (Pursuant to Government Code Section 54956.9) Significant Exposure to Litigation: One Case City of South San Francisco Printed on 12/31/2018Page 1 of 1 powered by Legistar™ '7V V 111 OP&IN 11 K%t1&1'q%-1a%-" SPEAKER CARD To address the City Council, please complete this card and submit it to the City Clerk Speaker comments are limited to three (3) minutes 1'lcasc xjic:(c which item )'otl'd like' to ti kst; on: Pu lic Comments, or 44-3 ) .Agenda Item ame: Date: renounced: ddress (optional)