Loading...
HomeMy WebLinkAbout2019-05-20 e-packet@3:00Monday, May 20, 2019 3:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Mock City Council Special Meeting Agenda May 20, 2019Mock City Council Special Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: ETHAN MIZZI, Mock Mayor ALYSSA HUERTA, Mock Vice Mayor JONATHAN YIP, Mock Councilman NADIA ALVAREZ-RENTERIA, Mock Councilwoman ALEXIA ESTRADA, Mock Councilwoman AINSLEY ROSENTHAL, Mock City Clerk GUADALUPE ROSAS, Mock City Manager KIANA LEONG, Mock City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 6/6/2019 May 20, 2019Mock City Council Special Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENTS ADMINISTRATIVE BUSINESS Report regarding Extension of the Agreement between the City of South San Francisco and the Town of Colma to continue to provide Police Dispatch Services. (Luis Lopez, Mock Police Chief) 1. Report regarding a Resolution authorizing the acceptance of $10,000 in Library Services and Technology Act (LSTA) grant funding from the California State Library to purchase books and DVDs in select high interest areas related to health and wellness and approving Budget Amendment 19-004. (Gabrielle Garcia, Mock Library Director) 2. Report regarding Informational Presentation Regarding Global Positioning System (GPS)-Based Traffic Signal Preemption System for Fire Department Emergency Responses. (Carey Yip, Mock Fire Chief) 3. Report regarding resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $200,000 per year for a two year period and approving Budget Amendment 18.025. (Ritvik Kumar, Mock Director of Finance) 4. Report approving a professional services agreement with Emtrain in the amount of $15,000 to provide online sexual harassment training for City Employees. (Erica Tano, Mock Human Resources Director) 5. Report awarding a Consulting Services Agreement to Groot Resource Group of Monterey, California, to formulate an Urban Forest Master Plan in an amount not to exceed $85,000. (Raeka Lin, Mock Parks and Recreation Director) 6. Report approving a Taxation on Cannabis. (Megan Chan, Mock Assistant City Manager) 7. ADJOURNMENT Page 3 City of South San Francisco Printed on 6/6/2019 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-400 Agenda Date:5/20/2019 Version:1 Item #:1. Report regarding Extension of the Agreement between the City of South San Francisco and the Town of Colma to continue to provide Police Dispatch Services.(Luis Lopez, Mock Police Chief) RECOMMENDATION It is recommended that City Council approve the Agreement with the Town of Colma in order to continue to provide police communications services to the Town of Colma at a cost of $94, 000 per year. BACKGROUND/DISCUSSION The City of South San Francisco (“City”) has been providing police communication services to the Town of Colma for the last thirty-three (33) years. South San Francisco dispatches for the Town of Colma every day from midnight until eight (8) in the morning and certain holidays. The current agreement is set to expire on June 30, 2019. Staff believes that this agreement promotes interagency cooperation between the Town of Colma and the City of South San Francisco. City staff recommends that the City Council authorize the execution of an agreement with Colma in order to continue to provide police communications services for the next three (3) years. FISCAL IMPACT The City will charge Colma $94,000 per year for the dispatch services. The revenue received will be adequate to provide the services contemplated by this agreement. Staffing for these services is presently allocated in the Police Department’s current operating budget and no modifications are necessary. CONCLUSION Adoption of this contract will authorize the City to execute an agreement with Colma in order to continue to provide police communication services to Colma for the next three (3) years. The annual cost for providing this service to Colma will be $94,000, with a maximum yearly increase of 1.5%. City of South San Francisco Printed on 5/17/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-404 Agenda Date:5/20/2019 Version:1 Item #:2. Report regarding a Resolution authorizing the acceptance of $10,000 in Library Services and Technology Act (LSTA)grant funding from the California State Library to purchase books and DVDs in select high interest areas related to health and wellness and approving Budget Amendment 19-004.(Gabrielle Garcia,Mock Library Director) RECOMMENDATION It is recommended that City Council adopt a resolution accepting LSTA Book Project funds in the amount of $10,000 to support the purchase of books and DVDs in select high interest areas related to health and wellness and approve Budget Amendment 19-004. BACKGROUND/DISCUSSION The California State Library,via federal LSTA funds,provides grant funds and services to California public libraries through several statewide initiatives to expand and enhance library collections to meet community needs in specific areas identified by the California State Library.On April 2,2019,the Library Department applied for a $10,000 Book Project grant and was awarded the grant on April 26,2019.This grant will update and expand the library’s health and wellness collection in the following areas:personal medical,healthy eating and cooking,exercise and fitness,mental health,self-care,stress relief,trending diets,alternative medicine,and pregnancy and childbirth. This will provide current and expanded coverage in these high interest areas. FISCAL IMPACT Grant funds will be used to amend the Library Department’s current FY18-19 Operating Budget. Receipt of these funds does not commit the City to ongoing funding. CONCLUSION Receipt of these funds will enable the Library to expand the book and DVD collection to support the library’s health and wellness collection.It is recommended that the City Council accept the $10,000 in grant funds and amend the Library Department’s FY 2018-19 Operating Budget per Budget Amendment 19-004. City of South San Francisco Printed on 5/17/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-426 Agenda Date:5/20/2019 Version:1 Item #:3. Report regarding Informational Presentation Regarding Global Positioning System (GPS)-Based Traffic Signal Preemption System for Fire Department Emergency Responses.(Carey Yip, Mock Fire Chief) RECOMMENDATION The fire department tries to meet the County Joint Powers Agreement for Emergency Medical Services goal of the first unit responding within 6 minutes and 59 seconds.One component of response time is travel time.Travel time is many times affected by traffic congestion.Traffic congestion is a factor in longer-than-desired fire department emergency response times.These responses often include waiting behind other vehicles at red lights.One way to speed responses is to use a traffic signal preemption system to give emergency vehicles priority at intersections and green lights.The City has an infrared traffic signal preemption system at about 35 intersections,but only around 20 are operational because they are difficult to maintain.This report discusses an alternative to the infrared traffic preemption system that is easier-to-maintain,less expensive to install and detects emergency vehicles earlier using GPS technology. BACKGROUND/DISCUSSION Emergency response times consist of dispatch time,turnout time,and travel time.Citygate Associates’2018 Standards of Coverage report found that most emergency responses are slower than our goal because travel time exceeds 4:00 minutes for 90 percent of incidents. Table 1-Call to Arrival Analysis Station 2017 Department-Wide 07:53 Station 61 08:55 Station 62 08:01 Station 63 08:18 Station 64 06:56 Station 65 06:43 The City’s non-grid street network, topography, natural and built barriers (including highways), simultaneous incidents, and traffic congestion all contribute to slow response times. The City’s infrared traffic signal preemption system relies on the ability of receivers mounted on traffic signal arms to detect emergency vehicle-based optical transmissions.This older technology requires Public Works to regularly close traffic lanes to clean and maintain traffic signal arm-mounted receivers.Public Works is not City of South San Francisco Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-426 Agenda Date:5/20/2019 Version:1 Item #:3. staffed to maintain the current system to its full potential. The more up to date global positioning system based preemption system would help decrease the response times.The GPS-based system would resolve what is often referred to as the "first light"issue,which is when the engine is first leaving the station garage and the infrared system is unable to change the light.The new system would eliminate this issue and decrease the response time greatly.With the use of the new GPS-based system,an entire route can be planned out thus leading to traffic being cleared in advance.Additionally,the new system helps when it comes to hills corners or other obstacles that may affect the sight of the infrared system. Alternatives to installing the new GPS-based preemptive system are building an all new fire station,hiring more fire fighters,purchasing more engines for use,or maintaining the infrared system.The construction of an all new fire station would cost more than the budget proposed for implementing the GPS system.Hiring more fire fighters would not solve the traffic issues that will arise with the growing population of people in South San Francisco. The maintenance of the infrared system does not resolve the issue. FISCAL IMPACT One vendor has submitted a quote to install this system on all SSF traffic signal controlled intersections and fire department vehicles for just under $600,000. RELATIONSHIP TO STRATEGIC PLAN This report aligns with Priority Area 5:Economic Vitality.It specifically addresses Initiative 5.5 Engage in the Smart Cities initiative,utilizing electronic data collection to supply information which is used to manage assets and resources efficiently,including data collected from citizens,devices,and assets that is processed and analyzed to monitor and manage traffic and transportation systems,utility systems,water use and supply, waste management,law enforcement,fire prevention and response,emergency services,information systems and other community services. CONCLUSION Fire and Public Works are working together to recommend technology to speed fire department emergency responses.A GPS-based traffic signal preemption and priority control system appears to be the most effective option, but staff will continue exploring options. City of South San Francisco Printed on 5/17/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-431 Agenda Date:5/20/2019 Version:1 Item #:4. Report regarding resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $200,000 per year for a two year period and approving Budget Amendment 18.025.(Ritvik Kumar, Mock Director of Finance) RECOMMENDATION It is recommended that the City Council approve a resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $200,000 per year for a two year period ending June 30,2019,and approving Budget Amendment 18.025. BACKGROUND/DISCUSSION In October 2016,the City of South San Francisco issued a Request for Proposals (RFP)for consultant services to assist with infrastructure financing with through potential financing districts.The City received five timely proposals to the RFP. 1. David Taussig & Associates; 2. NBS; 3. Goodwin Consulting Group; 4. EPS; and 5. Albert A. Webb Associates. After initial review of the proposals,staff invited the top four firms above to the interview process,which was conducted in December 2016. The evaluation panel consisted of the following members: City of South San Francisco Director of Economic and Community Development Director of Public Works Director of Finance City of Belmont Management Analyst The firms were evaluated on the following criteria: · Proposal quality and thoroughness; · Experience and past performance; · Familiarity with California laws; · Community engagement success; · Ability to deliver high quality work on time and on budget; and · Cost. Based on the evaluation panel scores,the City selected David Taussig &Associates (DTA)and executed a City of South San Francisco Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-431 Agenda Date:5/20/2019 Version:1 Item #:4. Based on the evaluation panel scores,the City selected David Taussig &Associates (DTA)and executed a consulting services agreement under the City Manager’s contract authority. Given the current magnitude and breadth of development projects throughout the City of South San Francisco,staff has relied upon DTA’s expertise to support the City’s efforts in considering land secured financing through financing districts,including Community Facility Districts (CFD).It is anticipated that the City’s efforts will continue into the near future,and DTA has proven to be responsive,knowledgeable,and has confirmed their reputation as experts in their field. FISCAL IMPACT Based on projected need and historical usage,staff requests that the City Council approve Budget Amendment 18.025 to provide budget authority of up to $200,000 per Fiscal Year, through Fiscal Year ending June 30, 2019. CONCLUSION Approval of the on call agreement and budget amendment will ensure that the City continues to receive critical professional consulting services to support its land secured financing efforts over the next couple of years. City of South San Francisco Printed on 5/17/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-440 Agenda Date:5/20/2019 Version:1 Item #:5. Report approving a professional services agreement with Emtrain in the amount of $15,000 to provide online sexual harassment training for City Employees.(Erica Tano, Mock Human Resources Director) RECOMMENDATION It is recommended that the City Council adopt a resolution approving a professional services agreement with Emtrain in the amount of $15,000 to provide online sexual harassment prevention training for City Employees. BACKGROUND/DISCUSSION Since 2005,California law has required all employers with 50 or more employees to provide sexual harassment prevention training to all managers and supervisors within six months of hire,and every two years thereafter. The City has complied with the training requirements,and also extended this training to be mandatory for all regular (full-time)employees.The City has primarily relied on online training programs to provide this training, however, employees also have the option to participate in live training when available. In October,2018 SB 1343 was signed into law,expanding the training requirements for employers.Effective January 1,2019,This bill requires employers who hire more than five employees,including temporary and seasonal,to provide at least two hours of sexual harassment for supervisory employees and at least one hour for non supervisory employees by January 2020 once every two years thereafter.The bill also requires the Department of Fair Employment and Housing (DFEH)to develop or acquire a 1 hour and 2 hour training course that is to be posted on the department’s website,along with informational posters,in alternate languages. However,the DFEH has not yet developed and published an online training resources,and at this time there is no estimated date for publication. Staff reviewed several options for expanding sexual harassment prevention training.This year,the City will provide live,in-person training for both supervisors and other regular employees.However,given the nature of work hours and schedules for hourly employees, staff recommends the use of an online training program for these employees.The City receives a discounted price for EmTrain’s training program through membership in the County-wide Regional Training and Development Consortium, making the program the lowest cost option among online training vendors.Training for employees through Emtrain costs $12 per license through Consortium membership,whereas similar training vendors charge $18- $20 per license.In addition,EmTrain recently released a new training program which offers an engaging and interactive course that meets requirements for SB 1343.The first part of the course includes an introduction to harassment concepts and practical coaching on how to identify and act upon different workplace conflicts.The second part of teaches the audience how apply these methods to real-life situations through video scenarios that depict actual cases.In addition to those features are occasional surveys that take your opinion into account and compare it data from your workplace and nationally.Additionally,employers are able to customize the course by choosing video scenarios that deem best fit. FISCAL IMPACT The City’s proposed budget for 2019-2020 includes funds for expanded sexual harassment prevention training for employees. City of South San Francisco Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-440 Agenda Date:5/20/2019 Version:1 Item #:5. CONCLUSION Staff recommends the City enter an agreement with EmTrain to provide sexual harassment prevention training for hourly employees and other employees who cannot attend a live session,in order to meet requirements under SB 1343. City of South San Francisco Printed on 5/17/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-455 Agenda Date:5/20/2019 Version:1 Item #:6. Report awarding a Consulting Services Agreement to Groot Resource Group of Monterey,California,to formulate an Urban Forest Master Plan in an amount not to exceed $85,000.(Raeka Lin,Mock Parks and Recreation Director) RECOMMENDATION It is recommended that the City Council adopt a resolution awarding a Consulting Services Agreement to Groot Resource Group of Monterey,California,to formulate an Urban Forest Master Plan in an amount not to exceed $85,000. BACKGROUND/DISCUSSION For decades,the City of South San Francisco has responsibly maintained its urban forest,of which consists of over 15,000 trees.The City has acknowledged the importance of public and private trees since 1989 through a tree preservation ordinance.In effect,it created guidelines for implementation of tree preservation and tree upkeep.The ordinance has continued to serve as a model,having been subsequently updated in 2000 and 2016. South San Francisco has also been renowned for more than 30 years as a Tree City USA. The City Council approved funding for the establishment of an Urban Forest Master Plan for South San Francisco as part of the 2017/18 Capital Improvement Program.Its main goal is to create a distinct set of objectives and procedures with the purpose of directing the City’s parks and “urban forest,”which includes neighborhood and street trees,towards improvement and enrichment.The plan will provide guidelines for tree care and reforestation addressing both the immediate present and the long-term situation.The mission for the Urban Forest Master Plan consists of goals for sustainability, species diversity, and greater canopy cover. Residents,businesses,and visitors benefit from the South San Francisco’s urban forest environmentally, economically,and aesthetically.Shade and reduction of energy consumption are provided by trees.They increase air and water quality,provide a source of habitation,spur economic vitality,and communicate a distinct character to our city. In continuation of this work,South San Francisco is pursuing various innovative approaches and tactics to create a city-wide,long term Urban Forest Master Plan that includes proposals and actions the City can take to advance and enrich the urban forest of the City in the short and long term and take action in the wake of environmental and safety issues that have the potential to affect South San Francisco’s canopy and wildlife habitat. The scope of the analysis for this plan includes the following: 1. Guarantee that the City has a precise and complete picture of its urban forest, both on public and private lands. The Plan must integrate data from the City’s tree inventory. 2. Establish the urban forest as a public resource in a meaningful way. City of South San Francisco Printed on 5/17/2019Page 1 of 3 powered by Legistar™ File #:19-455 Agenda Date:5/20/2019 Version:1 Item #:6. 3.Conduct analysis of canopy coverage.The analysis must advise an achievable goal for canopy coverage to be established over the next 20 years. 4.Establish the importance of sustainability in a meaningful way.The Plan will detail the necessity to transform to more robust and climatically appropriate tree genera and include information from the City’s existing preferred species list. 5.Present a vision and tactical plan for effective and efficient management of the urban forest -utilizing best practices and technical standards that reflect the latest advancements in the field. This will include: a. An analysis of existing policies and regulations and recommendations and plans for enhancements. b.An analysis of how the City is using available technology in the management of the urban forest and recommendations and plans for enhancements. c.An analysis of existing funding resources and mechanisms (both within and external to the City)and recommendations for new funding resources and mechanisms. d.Analysis of current tree crew staffing,scheduling and operations and recommendations for enhancements, such as a recommended block pruning/trimming schedule. e.Analysis and recommendations for future tree planting project sites with climatically appropriate trees. f. The plan will create microclimate zones with lists of appropriate trees. g. Include cost estimates for any recommended work and operational enhancements. 6.Evaluate and include resources (both within and external to the City),such as prevailing plans,the municipal code, and other professional resources acknowledged in the request for proposals. 7.Involve the community through education and encouragement as stewards of the urban forest.The Plan will examine existing public private partnerships and make recommendations for improvements. 8. Incorporate a monitoring plan that will address the effectiveness of the Plan and distinguish: a. How to measure success b. How to keep the Plan updated Staff issued a Request for Proposals for the project on December 15,2018.Proposals were due on February 28, 2019. Only one proposal was submitted by Groot Resource Group. Staff did contact organizations that had conveyed interest in the plan,but did not submit a proposal.Responses for why proposals were not submitted from interested consultants consisted of:limited staff capacity,and City of South San Francisco Printed on 5/17/2019Page 2 of 3 powered by Legistar™ File #:19-455 Agenda Date:5/20/2019 Version:1 Item #:6. insufficient firm qualifications and expertise. After reviewing the proposal,staff elected to conduct an interview with the vendor and contacted several of their references, which were overwhelmingly positive. FISCAL IMPACT The formation of an Urban Forest Master Plan was incorporated in the 2017/18 Capital Improvement Program. Despite only $70,000 being allocated for the plan,the remaining balance necessary can be funded for by the operating budget of the Parks and Recreation Department.A total of $85,000 will ensure that the Urban Forest Master Plan is properly completed. CONCLUSION Staff advises awarding the contract to create a city-wide Urban Forest Master Plan to Groot Resource Group based on their qualifications, experience and project understanding. City of South San Francisco Printed on 5/17/2019Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-459 Agenda Date:5/20/2019 Version:1 Item #:7. Report approving a Taxation on Cannabis.(Megan Chan, Mock Assistant City Manager) RECOMMENDATION It is recommended that the City Council adopt a resolution approving a taxation on cannabis.A 10%tax is to be imposed on cannabis purchases,based on the total cost of the purchase.The amount of money being paid by the consumer would depend on the amount in which the consumer buys as a whole. BACKGROUND/DISCUSSION In 1996,California was the first state to legalize the use of medical marijuana.There was scientific medical evidence that cannabis could potentially have positive health effects for patients, such as pain relief or cancer. On November 8,2016,the City of California voted to approve the Adult Use of Cannabis Act,legalizing the possession,use,and cultivation of marijuana for Californians 21 years of age and older.There were several states before California that legalized cannabis. On June 27,2017,Governor of California Jerry Brown signed Senate Bill 94 to repeal the Medicinal Cannabis and Regulation and Safety Act (MCRSA),breaking the barrier between medical and recreational marijuana. This is significant in the inclusivity of marijuana being a single,whole category.While medical marijuana was previously allowed,recreational marijuana was now allowed also,with no differentiation between the two types of marijuana. On January 16,2019,the Office of Administrative Law approved state regulations for cannabis supply chains. This would allow for a direct route from cultivation to retail, without any middle men. It is apparent that the City Council should engage in discussion of this issue.Council must determine whether it wishes to implement these taxations in light of these circumstances. FISCAL IMPACT The proposed Taxation Resolution adjusts the purchases of cannabis for consumers.A 10%tax would be placed on all cannabis purchases,and the revenue would go towards funding education in City of South San Francisco. All yields will go towards South San Francisco community colleges, schools, and local programs. The taxation would benefit the education system because there would be many expenses that can be paid for, whether it be scholarships for senior students or school supplies for teachers.For example,many students are not able to afford higher education,in which the revenue from the taxation could be used to further the academic endeavors of those who are not able to afford such expenses.The money also goes to public schools, in which the money could be used for school supplies.At many instances,teacher use their personal expenses to purchase school supplies for students.However,with more funding,there would be a sum of money with the purpose for school supplies and other purposes. The funding is also not limited to local education programs and buildings,such as the library or other internships the City may impose for students looking for scholarships.There is leeway in its spending,so longCity of South San Francisco Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-459 Agenda Date:5/20/2019 Version:1 Item #:7. internships the City may impose for students looking for scholarships.There is leeway in its spending,so long as education is connected to its purpose in a positive aspect towards bettering the community and society.In the long term, it is important to invest in educated children and social welfare of the community. According to the Tax Policy Center,Colorado and Washington have been taxing marijuana since 2014,bringing in hundreds of millions of dollars each year,transforming into an estimated one percent of the state’s revenue. South San Francisco also has the potential to raise such large numbers to benefit the local education system. This would be significantly beneficial, as any money raised towards schools is certainly a big plus. CONCLUSION Approval of the Taxation Resolution will be added to this year’s invoice with the County and make the City Clerk’s 2019/2020 Fiscal Year whole. City of South San Francisco Printed on 5/17/2019Page 2 of 2 powered by Legistar™