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HomeMy WebLinkAbout2008-12-15 e-packetr-Otl~ ~ ~ ~J,V I ~~ o-J ~ SPECIAL l~,~lELll)TIN~- o CITY COUNCIL c'~LIFOR~1~ OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 CITY HALL CONFERENCE ROOM X100 GRAND AVENUE MONDAY, DECEMBER 15, 2008 6:30 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Guvernment Code of~the State of California, the City Council of the City of South San. Francisco will hold a Special Meeting on Monday, the 1St" day of December, 2008, at 6:30 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call to Order. 2. Roll Call. 3. Public Comments -comments are limited to items on the Special Meeting Agenda. 4. Interview applicants for the San Mateo County Flood Control District. 6: 30 p.m.: Sam Bonanno 5. Interview applicants for the Planning Commission. 6:45 p. m.: Ray Yoschak 7: OO p. m.: Lisa Trujillo 7:1 S p. m.: John Prouty 7: 30 p. m.: Rick Ochsenhirt 7:45 p. m.: Stacey Oborne 8:00 p. m.: Larry Fowler, Jr. 8:1 S p. m.: Gilbert De Anda 8: 30 p. m.: Roberto Bernardo Unable to attend.• Pradeep Gupta (tape of January 2008 Planning Commission Interview Available) Discussion and appointment of applicant to the San Mateo County Flood Control District. Discussion and appointment of applicants to the Planning Commission. 8. Adjournment. SPECIAL CITY COUNCIL MEETING December 15, 2008 AGENDA PAGE2 OZK SAN o ~, H , ~ 7 V ~ c'~LIFOR~~~ rt to e o DATE: December 15, 2008 TO: Honorable Mayor and City Council FROM: Krista Martinelli-Larson, City Clerk SUBJECT: Board and Commission Recniiting/Appointments RECOMMENDATION It is recommended that the City Council consider the attached citizen applications for appointment to the open seats on the respective Board, Commission or Agency applied for; and that Council interview each citizen. It is further recommended that upon completion of interviews for the positions, Council move to appoint applicants to respective full terms on the Planning Commission and that Council move to appoint an applicant to fill a respective partial term related to an outstanding vacancy on the San Mateo County Flood Control District. BACKGROUND/DISCUSSION On October 27, 2008, due to expiration of terms and resignations, the City Clerk's Office initiated recruitment for several Boards and Commissions. Due to the large number of applicants for the various positions, the interview sessions for this recruitment will. be accomplished through three (3) special meetings. The present meeting will include interviews for the following positions: a. Planning Commission- Term expirations (Oborne and Prouty) & Vacancies (Sim and Teglia). Four (4) applicants maybe appointed to serve respective terms running from January 1, 2009 through December 31, 2012. b. San Mateo County Flood Control District- Vacancy (Damonte). The appointee will fill the outstanding vacancy created by the resignation of Mr. Damonte. The term will expire March 31, 2012. The City Clerk's Office posted the attached Notice of Term Ixxpirations and Vacancies on Monday, October 27, 2008 at City Hall, the Municipal Services Building, City Hall Annex, West Orange Library and the Grand Avenue Library. A statement announcing the vacancies and identifying the application deadline including a link to the application has been on the City's website homepage during most of the recruitment period. Notification was sent to the Agenda Distribution list maintained by the City Clerk's Office. The ~I~otice was also published in the San Mateo County Times. A brief announcement of the term expirations and vacancies was posted on the Community Channel until expiration of the application period. An Updated Notice of Term Expirations and Vacancies (including the Cultural Art:> Commission position) was posted Staff Report Subject: Board and Commission Rec ~iiting/Appointments Page 2 on November 26, 2008 at City Hall, the Municipal Services Building, City Hall Annex, West Orange Library, the Grand Avenue Library and the City's website. The updated notice was also sent to the Agenda Distribution List maintained by the City Clerk's Office. The City Clerk's Office accepted applications until 5:00 p.m. on Friday, December 5, 2008. SUMMARY OF MEETING TIMES, TERM LENGTHS/LIM:ITS AND AGENCY PURPOSE The Planning Commission meets the first and third Thursdays of the month at 7:30 p.m. at the Municipal Service Building and is a four (4} year term. Commissioners are limited to three (3) consecutive terms of service. The purpose of the Planning Commission is to make recommendations as to the orderly, physical growth and development of the community in relation to land subdivision, planning and zoning. It makes recommendations in matters of zoning changes, variances, special use permits, parcel maps, subdivision maps and other related matters. The San Mateo County Flood Control District ("SMCFCD") meets quarterly on the second Tuesday of the last month in the quarter at 3:00 p.m. at South San Francisco City Hall. 1`/Iembers are appointed to a four (4) year tern. The SMCFCD oversees financing of flood control projects in San Mateo County. APPLICATIONS RECEIVED The applications identified below are qualified. The City Clerk's Office has confirmed the applicants are registered to vote in the City of South San Francisco. Planning Commission: two (2) term expirations and two (2) vacancies. Ray Yoschak Lisa Ann Trujillo John Prouty -application for reappointment. Rick Ochsenhirt Stacey Oborne -application for reappointment. Larry Fowler, Jr. Gilbert De Anda Roberto Bernardo Pradeep Gupta San Mateo County Flood Control District: One (1) term expiration. Sam Bonnano INTERVIEW QUESTIONS Council's standard interview questions for new applicants and incumbents are attached. In order to determine whether the expense of newspaper advertising (whi_ch generally runs upwards of $1000) is still necessary, the City Clerk is interested in learning how applicants became aware of the recruitment. Accordingly, a question relating to this topic is included in the standard questions for new applicants. The City Clerk has also included questions for specific Boards/Commissions. In addition to the standard questions, Council may choose to use none, or any combination of, the Staff Report Sub;ect: Board and Commission Recruiting/Appointments Page 3 proposed questions. CONCLUSION Upon review of the applications and completion of interviews, Council may consider and entertain motion(s) to appoint applicants to fill the respective positions. Attachments: 10.27.08 Notice of term expirations and vacancies 11.26.08 Updated Notice of term expirations and vacancies Applications Interview Questions Ballots w o ~, v o c`QLIFOR~1~ BOARD and COMMISSIONS TERM EXPIRATIONS & VACANCIES NOTICE NOTICE is hereby given of upcoming vacancies on the South San Francisco Cultural Arts Commission, Historic Preservation Commission, Library Board, Planning Commission and San Mateo County Flood Control District as follows: Cultural Arts Commission: One seat is open due to a Commissioner's resignation. Time remaining on term: present through 6/13/12. Historic Preservation Commission: One seat will open due to term limits as of December 31, 2008. Library Board: One seat is open due to term limits as of June 30, 2008. Planning Commission: Two seats will open due to term limits as of December 31, 2008. San Mateo County Flood Control District: Member Damonte's term expired 3/31/08. Time remaining on term: present-3/31/12. The City Council will fill the above identified vacancies upon consideration of applications filed with the Office of the City Clerk as set forth below. NOTICE is hereby given of the expiration of terms on the South San Francisco Historic Preservation Commission, Library Board, Parks and Recreation Commission, Personnel Board and Planning Commission as follows: Historic Preservation Commission: The respective terms of Commissioners Iskra and Kon expire as of December 31, 2008. Library Board: Boardmember Boldenweck's term expired 6/30/08. Parks and Recreation Commission: The respective terms of Commissioners Gallagher, Greenwald, Levene and Nagales expire December 31, 2008. Personnel Board: The respective terms of Boardmembers Irli, Bernardo and Elliott expire December 31, 2008. Planning Commission: The respective terms of Commissioners Oborne and Prouty expire December 31, 2008. Incumbents Iskra, Kon, Boldenweck, Gallagher, Greenwald, Levene, Nagales, Irli, Oborne and Prouty inay file applications for reappointment. Boardmembers Elliott and Bernardo have submitted applications for reappointment. The City Council will consider incumbents' applications along with any others filed with the Office of the City Clerk as set forth below. AGENCY RESPONSIBILITIES & MEETING TIMES The Cultural Arts Commission meets on the third Thursday of every month at 7:00 p.m. in the Betty Weber Room of the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms and are limited to three (3) consecutive terms. The Commission encourages and promotes cultural arts activities within the community and acts as an advisory body to the City Council on matters pertaining to the arts and cultural affairs. The Historic Preservation Commission meets on the second Thursday of every month at 7:30 p.m. in the Conference Room at City Hall located at 400 Grand Avenue in South San Francisco. Commissioners are appointed to four (4) year terms with a limit of appointment to three (3) consecutive terms. The Commission designates historic resources; reviews applications f:or altering or demolishing historic resources; disseminates information to the public concerning structures, sites and areas deemed worthy of preservation; and considers and recommends to the City Council methods for encouraging and achieving historical or architectural preservation. The Library Board meets on the fourth Tuesday of every month at 7:00 p.m. at the Main Library. Trustees are appointed to a three (3) year term with a limit of appointment to four (4) consecutive terms. The Library Board works in conjunction with the Library Director to develop a plan of service, evaluate and advise council and staff on the need for services and programs and adopt policies as necessary for the administration of the library. The Parks and Recreation Commission meets on the fourth Thursday of every month at 7:00 p.m. in the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms with a limit of appointment to three (3) consecutive terms., The Commission advises the Council on matters pertaining to public recreation, including parks and playgrounds. The Commission also assists in the planning of a complete recreation program and in the planning of a department budget. The Personnel Board meets on the third Tuesday of each month at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue. Commissioners are appointed. to a four (4) year term with a limit of appointment to three (3) consecutive terms. The Personnel Board reviews acid oversees issues relative to recruitment-related testing and to certifying lists of :persons eligible for employment in the City. It also hears appeals submitted by employees in the competitive service for disciplinary action related to dismissal, demotion, salary reduction, grievance, or alleged violation of the personnel rules and certifies its findings and recommendations. The Planning Commission meets the first and third Thursdays of the month at 7:30 p.m. at the Municipal Service Building. Commissioners are appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The purpose of the Planning Commission is to make recommendations as to the orderly, physical growth and development of the community in relation to land subdivision, planning and zoning. It makes recommendations in matters of zoning changes, variances, special use permits, parcel maps, subdivision maps and other related matters. The San Mateo County Flood Control District ("SMCFCD") meets quarterly on the second Tuesday of the last month in the quarter at 3:00 p.m. at South San Francisco City Hall. Members are appointed to a four (4) year term. The SMCFCD oversees financing of flood control projects in San Mateo County. REQUIREMENTS To be considered for appointment, persons must be registered to vote in the City of South San Francisco. Applicants should also be motivated to serve the public and have sufficient time available to devote to day or evening meetings and the requisite preparation. Submission of an application pursuant to the process set forth below and appearance before the City Council for a public interview at a Special Meeting is also required. APPLICATION PROCEDURES Applications may be retrieved by the following methods: 1) Contact the Office of the City Clerk: Krista Martinelli-Larson South San Francisco City Clerk City Hall 400 Grand Avenue South San Francisco, CA 94080 Tel: (650) 877-8518 Fax: (650) 829-6641 e-mail: krista.martinelli-larson(a~ssf.net or 2) Download a copy of the application at: www.ssf.net/civica/inc/displa b~pdf2.asp?B1obID=8768 APPLICATIONS MUST BE RECEIVED IN 'THE OFFICE OF THE CITY CLERK BY FRIDAY DECEMBER 5tb AT 5:00 P.M. Dated: October 27, 2008 Updated: November 26, 2008 o n J c~LIFOR~1~ BOARD and COMMISSIONS TERM EXPIRATIONS & VACANCIES NOTICE NOTICE is hereby given of upcoming vacancies on the South San Francisco Historic Preservation Commission, Library Board, Planning Commission and San Mateo County Flood Control District as follows: Historic Preservation Commission: One seat will open due to term limits as of December 31, 2008. Library Board: One seat is open due to term limits as of June 30, 2008. Planning Commission: Two seats will open due to term limits as of December 31, 2008. San Mateo County Flood Control District: Member Damonte's term expired 3/31/08. Time remaining on term: present-3/31/12. The City Council will fill the above identified vacancies upon consideration of applications filed with the Office of the City Clerk as set forth below. NOTICE is hereby given of the expiration of terms on the South San Francisco Historic Preservation Commission, Library Board,l?arks and Recreation Commission, Personnel Board and Planning Commission as follows: Historic Preservation Commission: The respective terms of Commissioners Iskra and Kon expire as of December 3 1, 2008. Library Board: Boardmember Boldenweck's term expired 6/30/08. Parks and Recreation Commission: The respective terms of Commissioners Gallagher, Greenwald, Levene and Nagales expire December 31, 2008. Personnel Board: The respective terms of Boardmembers Irli, Bernardo and Elliott expire December 31, 2008. Planning Commission: The respective terms of Commissioners Oborne and Prouty expire December 31, 2008. Incumbents Iskra, Kon, Boldenweck, Gallagher, Greenwald, Levene, Nagales, Irli, Oborne and Prouty may file applications for reappointment. Boardmembers Elliott and Bernardo have submitted applications for reappointment. The City Council will consider incumbents' applications along with any others filed with the Office of the City Clerk as set forth below. AGENCY RESPONSIBILITIES & MEETING TIMES The Historic Preservation Commission meets on the second Thursday of every month at 7:30 p.m. in the Conference Room at City Hall located at 400 Grand Avenue in South San Francisco. Commissioners are appointed to four-year terms with a limit of appointment to three consecutive terms. The Commission designates historic resources; reviews applications for altering or demolishing historic resources; disseminates information to the public concerning structures, sites and areas deemed worthy of preservation; and considers and recommends to the City Council methods for encouraging and achieving historical or architectural preservation. The Library Board meets on the fourth Tuesday of every month at 7:00 p.m. at the Main Library. Trustees are appointed to a three-year term with a limit of appointment to four consecutive terms. The Library Board works in conjunction with the Library Director to develop a plan of service, evaluate and advise council and staff on the need for services and programs and adopt policies as necessary for the administration of the library. The Parks and Recreation Commission meets on the fourth Thursday of every month at 7:00 p.m. in the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four-year terms with a limit of appointment to three consecutive terms. The Commission advises the Council on matters pertaining to public recreation, including parks and playgrounds. The Commission also assists in the planning of a complete recreation program and in the planning of a department budget. The Personnel Board meets on the third Tuesday of each month at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue. Commissioners are appointed to a four year term with a limit of appointment to three consecutive terms. The Personnel Board reviews and oversees issues relative to recruitment- related testing and to certifying lists of persons eligible for employment in the City. It also hears appeals submitted by employees in the competitive service for disciplinary action related to dismissal, demotion, salary reduction, grievance, or alleged violation of the personnel rules and certifies its findings and recommendations. The Planning Commission meets the first and third Thursdays of the month at 7:30 p.in. at the Municipal Service Building. Commissioners are appointed to a four- year term with a limit of appointment to three consecutive terms. The purpose of the Planning Commission is to make recommendations as to the orderly, physical growth and development of the community in relation to land subdivision, planning and zoning. It makes recommendations in matters of zoning changes, variances, special use permits, parcel maps, subdivision maps and other related matters. The San Mateo County Flood Control District ("SMCFCD") meets quarterly on the second Tuesday of the last month in the quarter at 3:00 p.m. at South San Francisco City Hall. Members are appointed to a four-year term. The SMCFCD oversees financing of flood control projects in San Mateo County. REQUIREMENTS To be considered for appointment, persons must be registered to vote in the City of South San Francisco. Applicants should also be motivated to serve the public and have sufficient time available to devote to day or evening meetings and the requisite preparation. Submission of an application pursuant to the process set forth below and appearance before the City Council for a public interview at a Special Meeting is also required. APPLICATION PROCEDURES Applications may be retrieved by the following methods: 1) Contact the Office of the City Clerk: Krista Martinelli-Larson South San Francisco City Clerk City Hall 400 Grand Avenue South San Francisco, CA 94080 Tel: (650) 877-8518 Fax: (650) 829-6641 e-mail: krista.martinelli-larsonnssf.net or 2) Download a copy of the application at: www ssf net/civica/inc/displayblobpdf2.asp?B1obID=8768 APPLICATIONS MUST BE RECEIVED IN THE OFFICE OF THE CITY CLERK BY FRIDAY DECEMBER 5th AT 5:00 P.M. Dated: October 27, 2008 ... s4.... r a Martinelli arson City erk