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Home My WebLink About2009-12-01 e-packetS _ tTx ~v 0 0 ,.,~~,,. .~'~ ~~~l~~l-1L M ~ .~~ # ~ VTV 'H„ - H~ L o f CTTV i10UNCIL Ci i ~ OF SCuTTrI SAN FKANCISCO P.O. Bo<~ ? i i (City Hall, 400 Gra~~d Avenue} South San Francisco, California 94683 CITY HALL CONFERENCE ROOM ~i00 GRAND AYIJNUE SO~1rH SAN FI~~~NCISCO, CA TUESDAY, DECEMBER 1, 2009 6:30 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Tuesday, the 1st day of December 2009; at 6:30 p.m., in the City Hall Conference Room,. 400 CTrand Avenue; South. San Francisco, California. Purpose of the meeting: 1. Call to Order. 2. Ro11 Call. 3. Public Comments - comme~~ts are limited to itejrs an the Special Meeting Agenda. 4. Interview applicants for the Bicycle anal Pedestrian Advisory Committee ("BPAC"). 6: 30 p. m.: Teresa Avelar 6:40 p. m.: Aaron Boyd 6.•SO p. m.: Mary Malkinson (also interviewing for Mosquito Abatement District & Parking Place Commission) 5. Interview applicants for the Mosquito Abatement District 7: OS p. m.: Ray Honan 6. Interview applicants for the Parking Place Commission 7:1 S p. m.: Norm Faria 7:25 p. m.: Frances Luster 7. Discussion and appointment of applicant to the BPAC. Discussion and appointment of applicant to the Mosquito Abatement District for a term of two (2 j or four (4) years as determined by Council. Discussion aild appoiYitri~ent of applicants to the Parl:il~b Place Commission. ~ ~. Ad~OUrI?r-ie:it. ~'_ .;._~a ai~inelli-T a~- .~ ~~ City Cler SPECIAL CITY COUNCIL MEETING DECEMBER I, 2009 AGENDA PAGE2 sA,y ~~ .~ n v o c'~~IFOR~~~ DATE: December 1, 2009 TO: Honorable Mayor and City Council FROM: Krista Martinelli-Larson, City Clerk SUBJECT: Board and Commission Interviews/Appointments. RECOIyIMENDATION It is recommended that the City Council consider the attached citizen applications for appointment to the open seats on the respective Board, Commission or Agency applied for; and that Council interview each citizen. It is further recommended that upon completion of the interviews for the positions, Council move to appoint residents to respective full terms on the South San Francisco Bicycle and Pedestrian Advisory Committee, San Mateo County Mosquito Abatement Bistrict and the Parking Place Commission. BACKGROUND/DISCUSSION Pursuant to Resolution No. 27-2009, the City Council holds biannual recruitments/meetings for the purpose of considering appointments to Boards and Commissions. On November 4, 2009, due to expiration of terms and a resignation, the City Clerk's Office initiated recruitment for the following Boards and Commissions: a. South San Francisco Bicycle and Pedestrian Advisory Committee-Vacancy. One (1) applicant may be appointed to the commission due to a resignation. b. San Mateo County Mosquito Abatement District-Term Expiration (Honan). Due to term expiration, one (1) applicant may be appointed to serve a full term of two (2) years through December 31, 2012 or four (4) years through December 31, 2014 at Council's discretion and pursuant to California Health and Safety Code Section 2022. (See attached letter from San Mateo County Mosquito Abatement District). In the past, Council has approved a four (4) year term for this position. c. Parking Place Commission-Term Expirations (Facia and Luster). Due to term expirations, two (2) applicants may be appointed to serve respective full terms of three years through December 31, 2013 . Staff Report Subject: Board and Commission Interviews/Appointments Page 2 The City Clerk's Office posted the attached Notice of Term Expirations and Vacancies on November 4, 2009 at City Hall, the ~sunicipal Services Landing, City Hall Annex, V4'est Orange Library and the Grand Avenue Library. A statement announcing the vacancies and identifying the application deadlines including a link to the application has been on the City's website homepage during the recruitment period. Notification was sent to the Agenda Distribution list maintained by the City Clerk's Office. A brief announcement of the term expirations and vacancies was posted on the Community Channel until the expiration of the application period. S ~TMMARY OF MEETING TIMES, TERM LENGTH/LIMITS AND AGENCY PURPOSE The South San Francisco Bicycle and Pedestrian Ad. isory Committee ("BPAC") meets on the first Wednesday of each month, at 6:00 p.m. at the City Hall Annex located at 315 Maple Avenue in South San Francisco. There is no term limit for this Advisory Committee. The BPAC reviews and/or prioritizes TDA Article 3 bicycle projects, as v~~ell as participates in the development and review of bicycle plans. The San Mateo County Mosquito Abatement District ("SMMAD") meets on the second Wednesday of each month at the District Office in Burlingame at 7:G0 p.m. Board members are appointed to two (2) nr four (4) year terms, at the discretion of the appointing authority. The SMMAD prevents the emergence of biting adult mosquitoes by applying control to the larval stage, monitors adult mosquito populations to uncover new sites of larval development and assesses the effectiveness of control, monitors the distribution of vector-borne diseases and prevents the occurrence of these diseases among district residents, evaluates new pesticides and methods of control for mosquitoes, and increases public awareness of District Services with an active educational program. The Parking Place Commission meets on the second Tuesday of each month at 5:00 p.m. at South San Francisco City Hall. Commissioners are appointed to three (3) year terms and are limited to four (4) consecutive terms. The Commission acquires, administers, maintains, operates, manages, and enforces the rules governing parking spaces and parking lots located within Parking District No. 1, which encompasses most of the Downtown Business District. In addition, the Commission exercises powers set forth in the streets and Highways Code of the State of California. Applications Received The applications identified below are qualified. The City Clerk's Office has confirmed the applicants are registered to vote in the City of South San Francisco. BPAC Committee Member: One (1) Vacancy. Teresa Avelar Aaron Boyd Mary Malkinson Mosquito Abatement District: One (1) Term Expiration Ray Honan- Application for reappointment Mary Malkinson Staff Report Subject: Board and Commission Interviews/Appointments Page 3 Parking Place Commission: Ttivo (2) Ter; ~ Ex~if°ations Norm Faria - Application for Reappointment Frances Luster -Application for Reappointment Mary Malkinson INTERVIEW QUESTIONS Council's standard interview questions for new appiicants and incumbents are attached. Questions specific to the various boards are also proposed for Council's consideration. CONCLUSION upon review of the applications and completion of interviews, Council may consider and entertain motions to appoint applicants to fill the respective positions. Council should further determine whether the representative selected to fill the seat on the Mosquito Abatement District will be appointed to a two (2) or four (4) year term and entertain a motion with respect to such determination. ,~. _ _.._ ' ~ '~,. Approved: B~ M. agel City Manager Attachment: 11.04.09 Notice of term expirations and vacancies October 22, 209 Letter from Clerk of the Mosquito Abatement District to Council Applications Interview Questions Ballots ~o ,:,, ~,,, .~ o a, c~ ~1~ LIFOR (~ ~ i bOARI~~ aIlCi COI~IvYISSIC)ii ~ ~ ' TERM EXPIRA'~ION~ & VACANCIES ~ NOVICE ~~ NOTICB is hereby given of a vacancy on the South San Francisco Bicycle acid Pedestrian Advisory Committee as follows: Bicycl., u~id Pedestriani ~,d~is~.~ ~ol,ll~littee: O.ie ~I J seat ~s vu„u~l~ Cilie to a ~ !~ z7iember's resignation. I - I i y .~~a The City Council will Iil~ the above ident~~lcU vacancy upon consideration of applications filed with the Office of the City Clerk as set forth below. NOTIC% is hereby given of the expiration of terms on the South San Francisco Parking Place Commission and San Mateo Cct~nty Mosquito Abatement District !` as fo1_lows: Parking Place Commission: The respective terms of Commissioners Faria and Luster expire as of December 31, 2009. San Mateo County Mosquito Abatement District: Board Member Honan's term expires December 31, 2009. Incumbents Faria, Luster, and Honan may file applications for reappointment. The City Council will consider incumbents' applications along with any others filed with the Office of the City Clerk as set forth below. AGENC'S' RESPGNSiBILITIES ~ MEETING TIi~IES The d~ia,=,-~'° and Ped.ests ian Ad'visol"y Co~n~*aittee ("~3PAC"} niec;ts on the first `v~Ied~lesday of e«ch month, at 5:00 p.n1. at the City Mall A~~nex located at 315 vi~ipic AVeI"rile in SOUth San Franclsco. Ti-iet-e 1S n0 Current term hmlt fo triis Advisory Col lmittee. The BPAC reviews and/or prioritizes TDA Article 3 bicycle projects, as well as participates in the develop~ne~it and review of bicycle plans. The Parking Place Commission meets on the second Tuesday of each month at 5:00 p.m. at South San Francisco City Fiaii. Commissioners are appointed to three (3) year terms and are iill~ited to four (4) consecutive terms. The Commission is staffed by the Departlrent of Economic and Communit}~ Developm~ert. The Commission acquires, administers, maintains, operates, manages, and enforces the rules governing parking spaces and parking lots located within Parking District No. 1, which encompasses most of the Downtown Business District. In addition, the Commission exercises powers set forth in the streets and Highways Code of the State of California.. The Sam i~~ateo Mosquito Abatement 1"uistriet ("SMMAD'~) meets on the second Wednesday of each morth at the District Office in Burlingame at 7:C0 p.m. Board members are appointed to four (4) year terms. The SMMAD oversees prevention of the emergel~ce of biting adult mosrluitoes by applying corarol to the Iarval stage, monitors adult mosquito populations to uncover new sites of larval development and assesses the effectiveness of control, monitors the distribution of vector-borne diseases and prevents the occ~irrence of these diseases among district residents, evaluates new pesticides and_methods of control for mosquitoes, and increases public awareness of district services with an active educational program. REQUIREMENTS To be considered for appoinhnent for the Parking Place Commission or Mosquito Abatement District, persons must be registered to vote in the City of South San Francisco. Persons interested in serving on BPAC must be living or working within the City of South San Francisco. Applicants should also be motivated to serve the public and have sufficient time available to devote to day or evening meetings and the requisite preparation. APPI..IC A TION PROCEDITRE S 1`~ppllcat~Ons may be ret? :e~~ed by the f~lloWing I11ethGC1S: 1) Contact the Office of City Cleric: Krista Martinelli-Larson South San Francisco City_ Clerk City Hall 400 Grand venue Sout11 San Francisco, CA 94080 Tel: (b50) 877-8518 Fax: (650} 829-6641 e-maii: krista.Martinelli-larson~issf.net or 2) Download a copy of the application at: ~vww.ss£net (go to "Departments", then "City Clerk", then "Boards and Coirmissior~s".) AP?~1LIC~.TIONS MUST BE RECEIVED TAT THE OFFICE OF THE CIT`E' CI~ER_K BY S:~Q P.M. OP•T `WEDNESDAY, NG"V~MBER 25'r`. Dated: November 4, 2009 n th San Francisco ;~ r~ a iy4 San Mateo County Mosquito Abatement District ~ c.b}. A~~ ~t~rvul.. ~~ c~ ~,' October 22, 2009 1351 Rollins Rd Burlingame CA 94010 (650) 344-8592 Fax (650) 344-3843 www.smcmad.or~ City Council City of South San Francisco 400 Grand Ave South San Francisco, CA 94063 Honorable Members of the Council: The current term of office for Raymond Honan, representative of the Board of Trustees of this District from the City of South San Francisco will expire on December 31, 2009. It is kindly requested that the appointment, be made for the ensuing term of January 1, 2010 through December 31, 2012 or through December 31, 2014, according to the California Health and Safety Code, Section 2022: "The term of office for a member of the board of trustees shall be for a term of two or four years, at the discretion of the appointing authority". The common law incompatibility of office doctrine was addressed in SB 1574, Beverly (1996), and now a City Council member may be appointed to the Board of Trustees. Once an appointment is made, please forward a letter to that fact indicating the term length. Thank you for your attention to this request. Sincerely, Jo Ann Dearman Finance Administrator Clerk of the Board Cc: Raymond Honan, City of South San Francisco Ll 1'Y COU ~I C1L SP1~,1J111L 1v1LL'.~I'II~TG DECEl~IBE R 1, 2009 VOTING BALLOT BICYCLE A_ND PEDESTRIAN ADVISORY COM1vIITTI~E VOTE FOR ONE ANpii~ar~t P ~ Pass Tyr°sa ~~~velar ~ Aaron Boyd Maly Malkinson SIGNED: CI`T'Y COUNCIL SPECIAL MEETING DECEMBER 1, 200 VOTING Bf~LLOT MOSQUITO ABATET~i1,N'T DISTRICT VOTE, FOR ONE A~plic~nt ~ Please ~~ J I ~ ~ Rayl2or` ~~nan ~ Marv MaJkinsen S1_GNED: CITY COGNCIL SPECIAL KIEL-?TING DECEl~IER I, 2nG~ VOTING BALLOT PARKING PLACE COl`/INL['1' l~~L~ VOTE FOR TWO t~.pplicant Please l~T~rYnari Faria Frances Luster Mary Malkinson SIGNED: