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HomeMy WebLinkAboutMinutes 2011-09-14 �S 6� � HF F MINUTES " .. 0 CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, SEPTEMBER 14 , 2011 CALL TO ORDER: TIME: 7:04 P.M. ROLL CALL: PRESENT: Councilmembers Addiego, Gonzalez and Matsumoto, Vice Mayor Garbarino and Mayor Mullin. ABSENT: None. PLEDGE OF ALLEGIANCE: Led by Mayor Mullin. PRESENTATIONS • Annual Beautification Awards presented by Beautification Committee Chair Jeanette Acosta. Beautification Committee Members Jeanette Acosta and Wenda da Cunha and Recreation & Community Services Supervisor Vellis presented the awards for outstanding residential and commercial landscaping for the year 2011. Photographs of the winning properties were displayed. Award recipients were as follows: Joseph Grech of Cuesta Avenue Joseph Houk of Poplar Avenue Alvaro Bettuchi of Rocca Avenue Message of Peace International Church of Miller Avenue Hawaiian Cultural Center of Baden Avenue • Proclamation honoring Mater Dolorosa's 50th Anniversary presented to Pastor, Rev. Roland De la Rosa. Mayor Mullin presented Pastor De la Rosa with a Proclamation honoring the Parish's 50 Anniversary and proclaiming Sunday, September 18, 2011 as Mater Dolorosa Day in the City of South San Francisco. Pastor Dolorosa thanked Council for the honor and noted the Parish's support for the community and the welfare of South San Franciscans. • Recognition of Outgoing Board and Commission Members: Cultural Arts Commission: Elizabeth Nisperos; Parking Place Commission: Barbara Irli; Personnel Board: Gloria Taromina; Planning Commission: Wallace Moore. Council recognized the service of outgoing board and commission members Nisperos, Irli, Taromina and Moore. Certificates were presented to those in attendance including former Commissioners Irli and Taromina. Mayor Mullin requested that the Meeting be adjourned in honor of Laura K. Iskra, former resident, City employee and daughter of Bertha and Joe Iskra. AGENDA REVIEW No changes. PUBLIC COMMENTS Wynne Grcich addressed Council and advised of her affiliation with the Fluoride Action Network. She presented articles proclaiming the dangers of fluoride and other substances. She requested that legislative action be taken to prevent continued contamination of water and other resources. ITEMS FROM COUNCIL • Announcements. • Committee Reports. Councilmembers reported on attendance at community meetings and events including, an MTC Meeting, a Redistricting Meeting held by the Board of Supervisors, the Council of Cities Dinner hosted by the City on August 26th, a meeting of the Violence Prevention Network Agency and the September 1 l Memorial Service hosted by the City. Council congratulated BLS EMTs Tyler Woo and Stanley Chand for a job well -done with respect to CPR training for CERT Members. Announcements were made regarding upcoming events including a CPTF eWaste Event and the Farmer's Market's closing for the season on the last Saturday in October. Specific items for further action and /or consideration were set forth as follows: Councilman Addiego clarified via advice from City Attorney Mattas that legislative steps could be taken to regulate color palettes used to paint residential properties. Councilwoman Matsumoto noted the NRT Report was lighter over the summer months. She requested an update from Chief Massoni regarding the NRT. Chief Massoni advised that the lighter summer report was a testament to the effectiveness of the NRT and the relationships it had successfully built since inception earlier in the year. Councilman Garbarino requested that the meeting be adjourned in honor of Daska di Pasqua. • Designation of Voting Delegates for League of California Cities Conference. Motion— Councilwoman Matsumoto /Second— Councilman Garbarino: to designate Vice Mayor Richard Garbarino as the Voting Delegate and Councilman Gonzalez and Mayor REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2011 MINUTES - 2 - Mullin as alternates at the League of California Cities Annual Conference scheduled to be held in San Francisco on September 21 -23, 2011. Unanimously approved by voice vote. CONSENT CALENDAR 1. Motion to approve the minutes of August 24, 2011. 2. Motion to approve expense claims of September 14, 2011. 3. Motion approving response to Grand Jury regarding San Mateo County Cities' Financial Reporting titled "Running on Empty." 4. Resolution 107 -2011 authorizing the City Manager to execute an agreement with Kovarus Technology Solutions to purchase storage area network (SAN) disc drives. 5. Resolution 108 -2011 approving a Lease Amendment between the City of South San Francisco and San Mateo County for 306 Spruce Avenue. 6. Resolution 109 -2011 awarding a consulting services agreement to Heliopower for the Water Quality Control Plant Photovoltaic System Project in an amount not to exceed $124,780. 7. Resolution 110 -2011 awarding the construction contract to Sak Construction of CA, LP of O'Fallon, Missouri, for the Paradise Valley Storm Drain Repair Project in an amount not to exceed $164,090. 8. Resolution 111 -2011 authorizing the City Manager to execute a grant agreement between the California Strategic Growth council (SGC) and the City of South San Francisco (City); adopting a grant in the amount of $363,624 from the SGC in order to prepare the City's Climate Action plan (CAP) and Pedestrian Master Plan (PMP); awarding the CAP and PMP project to PMC of Oakland, California; and amending the Economic and Community Development Department's 2011 -2012 operating budget. 9. Resolution 112 -2011 accepting $137,808 for personnel overtime and equipment from the State of California - Office of Traffic Safety (OTS) Selective Traffic Enforcement Program and amending the Police Department's operating budget for fiscal year 2011/2012. Motion— Councilman Addiego /Second— Vice Mayor Garbarino: to approve Consent Calendar Items 1 -5. Unanimously approved by voice vote. Councilman Gonzalez requested that staff provide brief descriptions pertaining to Items 6- 9. Item 6: Senior Civil Engineer Bautista advised the proposed Resolution authorized a $124,780 Consulting Services Agreement with Heliopower for the Water Quality Control Plant Photovoltaic System. REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2011 MINUTES - 3 - Councilwoman Matsumoto questioned San Bruno's financial commitment to the project. City Manager Nagel advised San Bruno was aware of the commitment and it was assumed it would participate pursuant to the agreement. If San Bruno did not participate, staff would have to revisit the plans moving forward. Item 7: Senior Civil Engineer Chuck advised the Storm Drain Repair project related to a sink hole condition that arose in Paradise Valley Park last April. The Contract price for the project was $164,090. Item 8: Senior Planner Carlson advised the proposed Resolution related to the Climate Action Plan and Pedestrian Master Plan. In December 2010, the City was awarded a grant from the State's Strategic Growth Council in the amount of $363,624 for the preparation of these plans. The total project budget including the City match funds is $510,000. The appropriation of the City's share of the project's funding in the amount of $186,376 will be used to provide for project support and the preparation of the environmental document. Item 9: Chief Massoni advised the $137,808 grant from OTS would be used for personnel overtime and equipment for selective enforcement of speeding, red light, seat belt and other violations. Motion— Councilman Gonzalez /Second— Councilwoman Matsumoto: to approve Consent Calendar Items 6 -9. Unanimously approved by voice vote. ADMINISTRATIVE BUSINESS 10. Resolution 113 -2011 approving naming the baseball field at Baden High School in honor of Mike Callero. Director of Parks and Recreation Ranals presented the staff report recommending that Council adopt the proposed Resolution and accept the Park and Recreation Commission's recommendation that the Baseball Field at Baden High School be named in honor of Mike Callero. She explained that Mike's sister, Dee Callero Canepa, had submitted a request with an attached letter of support from Vince Leveroni requesting that the field be named in Mike's honor. Pursuant to Administrative Instruction Section I, Number 4 governing naming of facilities, the request was forwarded to the City Council Sub - committee on Naming of Facilities. The Sub - committee, which is comprised of Councilmembers Matsumoto and Gonzalez reviewed the request on July 27, 2011. The proposal was referred to the Parks and Recreation Commission for public comment and evaluation on August 25, 2011. The Commission voted unanimously to forward a recommendation to Council that the request be approved. The Commission based its recommendation on the finding that the proposed naming honor met the requirements that the individual had made an exceptional contribution to the city; there was a well defined connection associated with the contributions and the facility; and the significance of the contribution shared a nexus with the impact of the service on the facility. Mr. Callero had devoted over 43 years of volunteer service to youth sports and baseball in the community and was one of the driving forces behind improvements that were made at the Baden field including the installation of two batting cages. He served as President of the Youth Baseball League, organized many fundraisers, including tournaments and snack bars to keep programs affordable for REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2011 MINUTES - 4 - families. As part of the renaming request, Mike's family expressed a desire to make an ongoing commitment to further upgrades to the Baden High School Field. In conclusion, assuming Council accepted the recommendation of the Commission, the family would then need to obtain approval from the School Board as the School District owned the field. Dee Callero Canepa thanked Council for considering the request and introduced Mike's family members and friends who were present at the meeting. She noted that naming the field after Mike would honor his 43 years of service and the time, talent and humor he shared with the youth of the City over that time span. When Mike passed, his family and friends pledged to keep his vision moving forward through his legacy. An annual golf tournament was held to raise funds to support the potential adoption of the field at Baden High School. The group was prepared to use the funds to make improvements to the field. Mayor Mullin commented that the threshold for naming of facilities was sufficiently high and that he couldn't think of a more worthy individual for this honor than Mr. Callero. Vice Mayor Garbarino noted he could not think of a more fitting tribute to someone who gave so much to the youth of the City. Motion— Councilwoman Matsumoto /Second— Councilman Addiego: to approve Resolution No. 113 -2011. Unanimously approved by voice vote. 11. Resolution No. 114 -2011 awarding the construction contract to Robert A. Bothman, Inc. for the Westborough Park Improvements Project in an amount not to exceed $1,988,500 and accepting a grant in the amount of $5000 and a donation of $59,000 and appropriating additional funds for the project and amending the 2011 -2012 Capitol Improvement Budget. Public Works Director White presented the staff report recommending adoption of a Resolution awarding the construction contract to Robert A. Bothman, Inc. for the Westborough Park Improvement Project in an amount not to exceed $1,988,500 and accepting a grant in the amount of $9000 and a donation of $59,000 and appropriating additional funds for the project and amending the 2011 -2012 operating budget. He noted that Parks and Recreation Director Ranals and members of the Parks and Recreation Commission were present to answer any questions. Resident and Parks and Recreation Commissioner Nagales addressed Council to express support for the project and the improvements it would bring to the neighborhood. Councilwoman Matsumoto expressed a preference for installing a walking path/circle in the park. Director White advised that there was space to walk around the baseball field. In response to a question from Councilman Addiego pertaining to the transferring of park in lieu fees, City Manager Nagel responded that the amounts presently stand at roughly $20,000 /unit. REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2011 MINUTES - 5 - Motion— Councilman Gonzalez /Second— Vice Mayor Garbarino: to approve Resolution No. 114 -2011. Unanimously approved by voice vote. 12. Resolution No. 115 -2011 amending the City's records retention policy to authorize the use of electronic records for official records and approving changes to the Finance Department Records Retention Schedule. City Clerk Martinelli and Director of Finance Steel presented the staff report recommending that Council amend the City's records retention policy to authorize the use of electronic records for official records and approve changes to the Finance Department's Records Retention Policy. City Clerk Martinelli advised that the proposed Resolution would amend the Policy to formally include electronic records. She noted that the recognition of electronic records as official copy would provide multiple efficiencies, including, cost savings, sustainability, and enhanced customer service due to search functions. The Finance Department was the first to amend its retention policy under this scheme. The City Clerk then introduced Director Steel to explain the proposed amendments. Director Steel advised the Department's proposed changes updated the retention schedule to identify and clarify records which had evolved over time and /or become obsolete. In addition certain data base records were added to the schedule. In response to a question from Councilwoman Matsumoto, Director Steele clarified that retention times were not changed in the proposal. Motion— Vice Mayor Garbarino /Second Councilwoman Matsumoto: to approve Resolution No. 115 -2011. Unanimously approved by voice vote. COMMUNITY FORUM Councilman Gonzalez invited the public to the Youth Violence Symposium at the Silicon Valley Community Center on September 29 from 9 -1:30 p.m. The event would deal with preventing violence in our communities. Councilman Addiego suggested that the City's provider of water services be invited to a future Council meeting to address concerns pertaining to fluoride and other substances that had been raised by Ms. Grcich. ADJOURNMENT Being no further business, Mayor Mullin adjourned the meeting at 8:33 p.m. in honor of Laura K. Iskra and Daska Di Pasqua. bmitted by: Appro ed: 11 1h10 I • . 0051111/ Krista J. Ma 'nelli, Cit Clerk Kevin Mullin, Mayor City of South San rancisco City of South San Francisco REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2011 MINUTES - 6 -