HomeMy WebLinkAbout2011-11-15 e-packet 412-11RM‘ SPECIAL MEETING
'' CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
CITY HALL CONFERENCE ROOM
400 GRAND AVENUE
SOUTH SAN FRANCISCO
TUESDAY, NOVEMBER 15, 2011
6:30 P.M.
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the
State of California, the City Council of the City of South San Francisco will hold a Special Meeting
on Tuesday, the 15 day of November, 2011, at 6:30 p.m., in the City Hall Conference Room, 400
Grand Avenue, South San Francisco, California.
Purpose of the meeting:
1. Call to Order.
2. Roll Call.
3. Agenda Review.
4. Public Comments — comments are limited to items on the Special Meeting
Agenda.
5. Update on City's liability for Other Post Employee Benefits (OPEB) and
Resolution Authorizing Staff to Utilize the County of San Mateo Request for
Proposal Process to Recommend an OPEB Trust Provider to Council.
6. 2010 -11 Year End Financial Results and Budget Closing Resolution.
7. Closed Session: Conference with Labor Negotiators.
(Pursuant to Government Code § 54957.6)
Agency designated representative: Kathy Mount
Employee organizations:
AFSCME, Local 829, AFL -CIO
Confidential Unit, Teamsters Local 856
International Association of Firefighters, Local 1507
Mid - management Unit
International Union of Operating Engineers, Local 39
South San Francisco Police Association
Public Safety Managers
Executive Management Unit.
8. Adjournment.
Lxn. sta o Ma elli Clerk
y ,
SPECIAL CITY COUNCIL MEETING NOVEMBER 15, 2011
AGENDA PAGE2
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DATE: November 15, 2011
TO: Honorable Mayor and City Council
FROM: Jim Steele, Finance Director
SUBJECT: ACTUARIAL UPDATE ON OTHER POST EMPLOYMENT BENEFITS
(OPEB)- RETIREE MEDICAL OBLIGATIONS
RECOMMENDATION
It is recommended that the City Council: review the attached actuarial analysis of retiree
health costs (also referred to as Other Post Employment Benefits, or OPEB) and direct staff to
bring back a formal Trust Agreement to set up an OPEB Trust Fund as provided by the
attached resolution. Council feedback and discussion on funding options is also requested.
BACKGROUND
In January 2010, staff recommended to Council that the City continue to set aside dollars as it had
savings and funding available to internally save towards paying down our retiree health OPEB
obligation. Staff also indicated at the time that they would return to the Council after a year to revisit
this topic. The purpose of this staff report is to report back to the Council.
The City of South San Francisco already funds its full Annually Required Contribution (ARC) for
retirement costs through the California Public Employees' Retirement System (Ca1PERS), setting
aside dollars every pay period for each employee's eventual retirement costs. Unlike Ca1PERS costs,
however, the City is not paying the ARC of health costs for retirees while employees are still
working. Historically, the City of South San Francisco has used a pay -as- you -go approach to
funding retiree medical benefits, only setting aside enough funds to pay the current year's health
premiums for retirees. This amount is only about 20% of the ARC. While this practice has been
common for local governments, the practice is contrary to accounting standards and prudent financial
practices. In addition, more and more cities are beginning to pay all or a portion of the amount that
accounting standards dictate they fund each year.
Beginning in 2008 -09, government agencies of our size were required to have an actuarial analysis
done of their OPEB liabilities. For the City of South San Francisco, the OPEB cost consists of the
Staff Report
Actuarial Study of Post Employment Benefits (OPEB)
Date: November 15, 2011
Page: Page 2 of 4
guarantee of lifetime medical coverage for retirees after five years of service. The City is now
required to show the costs of OPEB and its financial statements for information purposes.
In January 2010, staff presented the first actuarial study to the Council of OPEB liabilities,
performed by Bartel Associates. That study showed that at the time, the projected liability for OPEB
for the City of South San Francisco was $59.5 million.
Cities are required to have an actuarial update of its OPEB obligations every two years. An updated
report by Bartel Associates was completed in June 2011. The study is attached for Council's review,
and has been shared previously with the Finance Subcommittee of the City Council
(Councilmembers Addiego and Garbarino). (See especially pages 13, 19, and 23 of the Bartel Study)
DISCUSSION
Summary of Findings:
• The value of OPEB benefits actually earned by employees and retirees as of the date of the
report (Actuarial Accrued Liability, AAL) was $82.1 million, up 38% from $59.5 million
two years ago, and double the amount from four years ago (from $41 million on 1/1/2006 to
$82.1 million now). (Bartel Study, page 10)
• The amount the City would have had to set aside to fund the actual costs incurred during
2011 (normal cost) was $4.5 million, up from $3.3 million in 2008 -09. The normal cost is
what we would have to set aside annually if we were fully caught up on our retiree health
costs. However, the City is only paying $2.1 million for current retirees' health premiums, so
this liability is growing annually because the City's practice is to only pay for the equivalent
of the minimum payment on its annual credit card bill. As a result, the principal balance on
that bill is growing much faster than all other City costs or revenues, as the previous bullet
point made. (Bartel Study, page 13)
• The amount the City would have to set aside to fund not only the costs incurred by the
current workforce to date plus a formula that would pay off the remaining liability over 30
years (Annual Required Contribution, or ARC) is $10.98 million, up 90 %from $5.8 million
in 2008 -09. This figure is calculated assuming an actuarial 4.5% annual earnings rate, that is,
with no OPEB Trust Fund. (Bartel Study, page 16)
• If the City were to set up an OPEB Trust Fund (see below for discussion), the assumed
earnings rate over time would be between 7 - 7.5% and the ARC would decrease
dramatically. For Council's information, the following San Mateo County cities have
already set up and contributed toward an OPEB Trust Fund: Half Moon Bay, Menlo Park,
Redwood City, and San Carlos.
Staff Report
Actuarial Study of Post Employment Benefits (OPEB)
Date: November 15, 2011
Page: Page 3 of 4
• Because the City's OPEB obligation increases each year with the general rise in health
inflation, that obligation is rising at an annual rate of 10 -20 %. Staff cannot think of another
known City obligation that would be more financially prudent to pay down, and therefore
free up dollars in the future, than OPEB.
OPTIONS FOR COUNCIL CONSIDERATION
The City's experience over the past two years demonstrates that OPEB costs will continue to rise
dramatically until a combination of at least two of the following occur:
1. The City begins setting aside dollars in an OPEB Trust Fund where a higher earnings rate
can be earned. At a minimum, staff recommends moving the dollars already set aside
internally into a formal OPEB Trust *; and
2. The City takes steps to reduce its OPEB liability by beginning to pay down the principal
balance of its OPEB liability. Two options will be presented to Council at the study session,
and are attached to this document. There are numerous ways to fund the liability, these are
simply two examples. One important benchmark is how much the City would be setting
aside if it was paying all its current year benefit costs or normal costs. That amount is $4.5
million, compared to our current pay as you go cost of $2.1 million.
3. The City takes steps to reduce the OPEB liability by reducing benefit levels promised to
current employees and retirees.
* In recent years, the City has augmented its pay as you go approach by setting aside funds in
reserves for future retiree costs. As of June 30, 2010, the City has set aside $6.8 million internally
for that purpose. With items on the next agenda item at tonight's study session, this $6.8 million will
be increased to $8.8 million with Council's approval.
OPEB Trust
The Finance Director was recently asked to participate in a Request for Proposal (RFP) process that
the County of San Mateo undertook. The County currently uses Ca1PERS' OPEB Trust program,
and County staff had promised their Board of Supervisors that they would undertake a competitive
RFP process in order to gauge whether Ca1PERS' Trust was the best option for the County.
That RFP process was guided by an outside, independent benefits consulting firm, and consisted of
staff from the County Budget Office, the County Human Resources Department, an administrator
who works for the County's retirement system, an outside investment professional who used to work
for the County retirement system, and the South San Francisco Finance Director.
The County sent out eleven requests for proposals, and received four responses. At this time, the
RFP committee is in the process of making a recommendation to the Board of Supervisors on
Staff Report
Actuarial Study of Post Employment Benefits (OPEB)
Date: November 15, 2011
Page: Page 4 of 4
selecting one of two finalists for continuing the County's participation in an OPEB Trust. The two
finalists are Ca1PERS and PARS.
The attached resolution authorizes the Finance Director and Human Resources Director to review the
proposals from the two San Mateo County finalists and bring back a recommended finalist to the
Council with a formal Trust document for adoption. Staff believes this process will take
approximately three months.
RECOMMENDATION
Staff recommends that the Council:
1. Approve the attached resolution which authorizes the Finance and Human Resources
Directors to utilize the recently completed County of San Mateo Request for Proposal
process to select a Trust Administrator for Council consideration at a later date; and
2. Consider the option of depositing funds the City has set aside for OPEB to date into the
Trust. Currently, that amount is $6.8 million, but could be $8.8 million after Council's
action on the next agenda item tonight. (Note that the Council would have another
opportunity to review and approve this amount when the final Trust documents are brought
before Council under Recommendation #1).
3. Consider a funding increase for OPEB costs that result in lowering the costs over the longer
term. From a financial perspective, staff believes that an amount in excess of pay as you go
funding for retiree health costs is necessary to be financially prudent.
FUNDING
Funding to pay for our OPEB liability would require higher budget allocations than we are currently
making, but not to fund our OPEB liability would cause much higher expenses over time.
CONCLUSION
OPEB costs are a significant liability, and a long term funding plan is in the City's interest.
BY Approve... - (, )-�
Jim ele Barry M. Nagel
Finance Director City Manager
Attachments: Resolution
Alternative examples for funding OPEB
Bartel Actuarial Study
JSBN:ed
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
RESOLUTION AUTHORIZING THE FINANCE AND HUMAN
RESOURCES DIRECTORS TO UTILIZE THE COUNTY OF SAN
MATEO REQUEST FOR PROPOSAL PROCESS TO SELECT AN
OTHER POST EMPLOYMENT BENEFITS (OPEB) TRUST
PROVIDER
WHEREAS, the City of South San Francisco ( "City ") has, like many other municipalities in
California, a liability for retiree health costs, also known as Other Post Employee Benefits, or OPEB,
and for which the City has only been contributing pay as you go retiree health premium costs; and
WHEREAS, prudent budgeting and financial planning allocates costs to the current taxpayers
for the services they are currently receiving; and
WHEREAS, it would be in the City's, the taxpayers', and the employees' and retirees'
interest to have OPEB costs set aside in a qualified Trust vehicle, which would allow the fund to
grow more quickly with a broader range of investment alternatives than would otherwise be available
to the City; and
WHEREAS, the County of San Mateo ( "County ") has recently put together a structured and
comprehensive Request for Proposals ( "RFP ") process to obtain quotations for services from
qualified OPEB Trust providers; and
WHEREAS, the County utilized the services of an independent benefits consulting firm to
assist in their RFP design, identification and communication of qualified providers, review of
proposals, and interviewing finalists; and
WHEREAS, that process resulted in eleven RFP's being sent out to qualified
vendors /providers; and
WHEREAS, that process resulted in four RFP submittals and eventually, two finalists; and
WHEREAS, it is expected that one of the two finalists will be brought to the County Board
of Supervisors for approval in November or December 2011; and
WHEREAS, it would be cost effective for the City to utilize this same RFP process to
evaluate the two finalists for consideration as the City's Trust provider; and
WHEREAS, the Finance Director has already served on the RFP review process for the
County; and
WHEREAS, the Human Resources Director would also provide important professional
advice and consultation in selecting a qualified finalist.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby authorizes the Finance Director and the Human Resources
Director to evaluate the two finalists of the County RFP process for an OPEB Trust and bring back a
recommendation with the City Manager's and City Attorney's concurrence to the City Council for
consideration.
* * * * *
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the day of
, 2011 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
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rief:
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( � 11. 01
CITY OF SOUTH SAN FRANCISCO
RETIREE HEALTHCARE PLAN
June 30, 2010 GASB 45 Actuarial Valuation
John E. Bartel & Doug Pryor
Bartel Associates, LLC
July 7, 2011
CONTENTS
Topic Page
Benefit Summary 1
Data Summary 5
Actuarial Assumption Highlights 7
Actuarial Methods 9
Results 11
Pre - funding Illustration 23
Actuarial Certification 27
Exhibits 28
s: \jim- eileen \draft staff reports 11 -15 -11 study session opeb item \ba sosfci 11 -07 -25 opeb 10 -06 -30 results (3 w def of arc).doc
BENEFIT SUMMARY
• Eligibility • Hired < 4/25/2010
• Retire directly from City (age 50 with 5 years City service or
disability) and elect coverage.
• Medical Benefit • City pays single premium up to largest HMO single premium.
Cap for 2010/11:
• $957.75 /month pre -65 (Blue Shield)
• $466.29 /month post -65 Medicare eligible (Blue Shield)
• $1,260.53 /month post -65 not Medicare eligible (Kaiser)
• Medicare Part B reimbursement
• Surviving Spouse • Participation with premium payment
Benefit • AFSCME, Local 1569, Mid - Management, IAFF surviving
spouses covered 2 months following death of retiree.
• Dental, Vision & • No City - provided benefit.
Life
For employees hired on or after 4/25/10, 1.5% of base salary ary contributed to Retirement Savings Account (defined
contribution plan not under GASB 45 and not included in valuation)
2
Part-time employee benefits provided on a pro -rated basis as a percentage of premiums
ort
July 7, 2011 1 �`
BENEFIT SUMMARY
• Pay -As- You -Go Year Total
Costs 2009/10 18
$ 1,890,570
2008/09 1,899,208
2007/08 1,681,755
3 Taken from City's CAFRs. City provided alternative calculation for 2009/10 of $1,886,454
July 7, 2011 2
BENEFIT SUMMARY
• Implied Subsidy • Participating retirees paying active rates vs. actual cost
• Kaiser example:
$I,000
$750
y ♦.— ._.
$500 r -
• • • • f • •
$250
$-
25 30 35 40 45 50 1
1 55 60
—i- -Act ive Premium 456 456 456 456 456 456
—+-- Early Ref. Premium 609 609 609
- ■ - Average Claim 284 330 367 403 486 541 623 - 733
Age
• <65 retiree premiums 30% higher than active premiums
• Not valuing implied subsidy
July 7, 2011 3
BENEFIT SUMMARY
This page intentionally blank
July 7, 2011 4
DATA SUMMARY
Active Participant Statistics
1/1/2006 6/30/2008 6/30/2010
■ Participants
• Miscellaneous 255 269 232
• Safety 142 143 142
• Total 397 412 374
• Average Age 43.5 43.5 43.9
' Average City Service 10.8 10.9 11.4
• Average Pay $73,600 $77,200 $90,100
• Total Payroll (000's) 29,220 31,787 33,687
4 Excludes those hired after 4/25/10 and non -PERS employees and contractors, as they are not eligible for retiree medical
benefits
July 7, 2011 5
DATA SUMMARY
Retired Participant Statistics
1/1/2006 6/30/2008 6/30/2010
■ Participants
• Miscellaneous 126 134 144
• Safety 106 116 126
• Total 232 250 270
• Average Age
• Miscellaneous 70.7 69.1 69.1
• Safety 62.8 63.1 63.6
• Total 67.1 66.3 66.5
•Average Service Ret Age
• Miscellaneous 59.8 59.8 59.3
• Safety 51.3 54.8 54.9
• Total 56.0 57.9 57.6
July 7, 2011 6
ACTUARIAL ASSUMPTIONS HIGHLIGHTS
Assumption June 30, 2008 Valuation June 30, 2010 Valuation
• Valuation • June 30, 2008 • June 30, 2010
Date • 2008/09 & 2009/10 (end of year • 2010/11 & 2011/12 (end of year
payment) payment)
• Discount Rate • 4.5% - Not pre - funded & assets • Same
in City investments • Sensitivity at 7.25%
• Payroll • Aggregate increase — 3.25% • Aggregate increase — Same
• Increases • Merit increase — Ca1PERS • Merit increase — Ca1PERS
1997 — 2002 Experience Study 1997 — 2007 Experience Study
• General • 3.0% • Same
Inflation
• Healthcare Non - Medicare Medicare All Plans
Trend Year HMO PPO HMO PPO Year Non - Medicare Medicare
2008/09 Actual 2008/2009 Premiums 2010/11 Actual 2010/2011 Premiums
2009/10 9.7% 10.5% 10.1% 10.9% 2011/12 9.5% 10.0%
2010/11 9.1% 9.8% 9.4% 10.1% 2012/13 9.0% 9.4%
1 1 1 1 1 1 1 1
2017/18+ 4.5% 4.5% 4.5% 4.5% 2020/21+ 5.0% 5.0%
j I
July 7, 2011 7
ACTUARIAL ASSUMPTIONS HIGHLIGHTS
Assumption June 30, 2008 Valuation June 30, 2010 Valuation
• Medicare Part • 4.5% • Full medical trend
B Increase • Future retirees means test
impact similar to current retirees
• Retirement • Ca1PERS 1997 — 2002 • Ca1PERS 1997 — 2007
Experience Study Experience Study
Misc. Police Fire Misc. Police Fire
Level 2.7 % @55 3 % @50 3 % @50 Level 2.7 % @55 3 % @50 3 % @50
ERA 60.3 (M) 54.5 54.7 ERA 57.8 54.0 54.5
59.5 (F)
• Mortality, • Ca1PERS 1997 — 2002 • Ca1PERS 1997 — 2007
Withdrawal, Experience Study Experience Study
Disability
• Participation • Currently covered: 100% • Same
at Retirement • Not currently covered: 95%
5 The City contracts for Miscellaneous 2% @60 and Safety 3 % @55 for those hired after April 25, 2010, but these employees
are not eligible for retiree medical included in this valuation
July 7, 2011 8
ACTUARIAL METHODS
Method June 30, 2008 Valuation June 30, 2010 Valuation
• Plan Assets • None • Same
• Cost Method • Entry Age Normal • Same
• Amortization • Level percentage of payroll • Level dollar
Method
• Funding Policy • Pay -as- you -go • Same
• Amortization • Initial unfunded liability — • 6/30/2010 unfunded liability
Period Amortized as a level percent of amortized as a level dollar
pay over fixed 30 years from amount over 28 years from
6/30/08 6/30/10
• Gains/Losses, Assumption
changes, and Plan changes
amortized as a level dollar
amounts over 15 years
• Maximum 30 years combined
amortization period
• Implied • Employer cost for allowing retirees to participate, irrespective of
Subsidy employer contribution
• None valued
July 7, 2011 9
T
Actuarial Obligations
(000's Omitted)
6/30/2008 Val 6/30/2010 Val
• Present Value of Benefits
• Actives $ 61,539 $ 82,234
• Retirees 32 362 44
,083
• Total 93,902 126,317
• Actuarial Accrued Liability
• Actives 27,123 38,101
• Retirees 32,362 44,083
• Total 59,485 82,184
• Actuarial Value of Assets - • Unfunded Liability 59,485 82,184
• Normal Cost 3,337 4,477
• Pay -Go Cost 1,677 2,112
July 7, 2011 10
RESULTS
Actuarial Obligations
(000's Omitted)
$90,000
$80,000
� I
$70,000
$60,000 —
$50,000
$40,000
$30,000
$20,000
$10,000
$0
1/1/2006 6/30/2008 6/30/2010
❑ Retiree pay -go ❑ Retiree AAL less pay -go ❑ Active AAL
July 7, 2011 11 .;
RESULTS
Actuarial Gain/Loss Analysis
(amounts in millions)
Liability
• AAL
• Expected 6/30/10 $ 68.1
• Source (Gain)/Loss:
• Ca1PERS Assumptions Change 5.2
• Change in Medical Trend 12.5
• Premiums Lower than Expected (0.9)
• Other/Demographic (2.7)
• Total 14.1
• Actual6 /30/10 82.2
• Total Gain/Loss
• Change in AAL 14.1
• Contribution < ARC 8.2
• Total 22.3
July 7, 2011 12
I '
RESULTS
Annual Required Contribution (ARC)
(000's Omitted)
6/30/2008 Val 6/30/2010 Val
2008/09 2009/10 2010/11 2011/12
• Annual Required Contribution - $
• Normal Cost (1) $ 3,337 $ 3,445 $ 4,477 $ 4,331 (1)
• UAAL Amortization (2) 2,454 2,828 5,881 6,649 (2)
• Total Cost 5,790 6,273 10,358 10,981
• Projected Payroll 31,787 32,820 33,687 32,797
• Annual Required Contribution - %
• Normal Cost 10.5% 10.5% 13.3% 13.2%
• UAAL Amortization 7.7% 8.6% 17.5% 20.3%
• Total ARC 18.2% 19.1% 30.7% 33.5%
1. What the City should be setting aside for benefits earned by current employees this year.
2. To pay down what the City hasn't yet funded over 28 years.
3. Note pay as you go = $2.1 million in 2010/11.
July 7, 2011 13
RESULTS
Amortization Bases
(000's Omitted)
6/30/2008 Val 6/30/2010 Val
6/30/08 6/30/09 6/30/10 6/30/11
• Outstanding Balance
• Initial UAAL $ 59,485 $ 59,708 $ 59,861 $ 58,753
• (Gain)/Loss - 3,891 22,323 29,495
• Total 59,485 63,599 82,184 88,248
i
l
July 7, 2011 14
RESULTS
Amortization Payments
(000's Omitted)
6/30/2008 Val 6/30/2010 Val
2008/09 2009/10 2010/11 2011/12
• Amort. Payment - $
• Initial UAAL $ 2,454 $ 2,533 $ 3,802 $ 3,802
• (Gain)/Loss - 295 2,079 2,847
• Total 2,454 2,828 5,881 6,649
6 Amortized over 30 years beginning 2008/09.
' Changed from level percent of pay to level dollar payment effective 2010/11. '.
• " Amortized over 15 years from initial recognition.
July 7, 201 1 15
RESULTS
Estimated Net OPEB Obligation (NOO)
(000's Omitted)
CAFR CAFR Estimated
2008/09 2009/10 2010/11 2011/12
• Estimated NOO at Beginning of Year $ - $ 3,891 $ 8,154 $ 16,008
• Annual OPEB Cost
• Annual Required Contribution 5,790 6,273 10,358 10,981
• Interest on NOO - 175 367 720
• Adjustment for NOO - (294) (759) (1,527)
• Annual OPEB Cost 5,790 6,154 9,966 10,174
• Contributions
• Benefit Payments 1,899 1,891 2,112 2,404
• Trust Pre- Funding - • Total Contribution 1,899 1,891 2,112 2,404
• Estimated NOO at End of Year 3,891 8,154 16,008 23,778
9
Estimated benefit payments for 2010/11 & 2011/12
July 7, 2011 16
RESULTS
NOO Projection
(000's Omitted)
Beginning Annual
of Year Contribution OPEB
Fiscal Net OPEB Benefit Pre- Total Cost
Year Obligation Pmts Fund Contrib (AOC)
2010/11 $ 8,154 $ 2,112 $ - $ 2,112 $ 9,966
2011/12 16,008 2,404 - 2,404 10,174
2012/13 23,778 2,679 - 2,679 10,375
2013/14 31,474 3,027 - 3,027 10,572
2014/15 39,019 3,364 - 3,364 10,756
2015/16 46,411 3,688 - 3,688 10,913
2016/17 53,637 4,008 - 4,008 11,088
2017/18 60,716 4,345 - 4,345 11,257
2018/19 67,628 4,624 - 4,624 11,415
2019/20 74,419 4,909 - 4,909 11,569
July 7, 2011 17 F Y •
RESULTS
Tier 2 Impact
• Total contribution towards retiree medical
• Tier 1: Pay -go for OPEB
• Tier 2: 1.5% of payroll
• Projected cost as percentage of aggregate payroll
• Assumptions:
• No pre- funding
• 3.25% aggregate payroll growth
(374 6/30/10 active employee count remains constant)
July 7, 2011 18
RESULTS
1
Tier 2 Impact (Pay as you go only over time)
16%
1
14% i
12% z • •,
10% -
� I
4%
� I
2%
2011 2016 2021 2026 2031 2036 2041 2046 2051 2056
• Tier 1 OPEB - • Tier 2 DC Plan Total Contribution % of Pay '
July 7, 2011 19
I
RESULTS
Actuarial Obligations
June 30, 2010
(000's Omitted)
Miscellaneous Safety Total
• PVPB
• Actives $ 43,562 $ 38,672 $ 82,234
• Retirees 19,971 24,112 44,083
• Total 63,533 62,784 126,317
■ AAL
• Actives 23,130 14,972 38,101
• Retirees 19,971 24,112 44,083
• Total 43,101 39,084 82,184
• Assets - - -
■ Unfunded Liability 43,101 39,084 82,184
• Normal Cost (10 /11) 2,544 1,934 4,477
• Pay Go Costs (10 /11) 1,062 1,050 2,112
July 7, 2011 20 0 ,
RESULTS
Annual Required Contribution (ARC)
2010/11 Fiscal Year
(000's Omitted)
Miscellaneous Safety Total
• ARC- $
• Normal Cost $ 2,544 $ 1,934 $ 4,477
• UAL Amort. 3,084 2,797 5,881
• Total ARC 5,628 4,731 10,358
• Projected Payroll 18,045 15,641 33,687
• ARC - %
• Normal Cost 14.1% 12.4% 13.3%
• UAL Amortization 17.1% 17.9% 17.5%
• Total ARC 31.2% 30.2% 30.7%
10 For illustrative purposes, amortization amount allocated on AAL.
July 7, 2011 21 - �°
PRE- FUNDING ILLUSTRATION
• Pre - funding based on 7.25% discount rate
• Actual discount rate would depend on trust selected by City
• 7.25% would be Bartel Associates recommendation for CERBT Option 1
• Assumptions
• Projected June 30, 2011 funded status used to determine 2011/12 ARC
• 2 Pre - funding illustrations
1) Pre - funding commences 2011/12
2) $7 million June 30, 2011 contribution, full pre- funding thereafter
• UAAL amortized over approximately 21 years for 6/30/2011 for all illustrations
July 7, 2011 22__ , -
PRE- FUNDING ILLUSTRATION
Discount Rate Sensitivity
(000's Omitted)
7.25%
4.50% 7.25% with Assets
• Discount Rate
No Trust Trust Trust plus $7.0
million deposit
• Projected 6/30/2011
• AAL $ 88,248 $ 60,285 $ 60,285
• Assets - - 7,000
• UAAL 88,248 60,285 53,285
■ 2011 /12 ARC - $
• Normal Cost $ 4,331 $ 2,445 $ 2,445
• UAAL Amortization 6,649 5,676 5,017
• Total 10,981 8,121 7,462
• Total Payroll 32,797 32,797 32,797
■ 2011/12 ARC - % 33.5% 24.8% 22.8%
July 7, 2011 23
PRE- FUNDING ILLUSTRATION
Full Pre - Funding Projection with No Initial Assets
7.25 % Discount Rate
(000's Omitted)
i
B Contribution Annual
Fiscal Net OPEB Benefit Pre- Total Cost
Year Obligation Pints Fund Contrib (AOC)
2011/12 $ 16,008 $ 2,404 $ 5,717 $ 8,121 $ 7,775
2012/13 15,662 2,679 5,334 8,013 7,641
2013/14 15,290 3,027 4,889 7,916 7,517
2014/15 14,891 3,364 4,453 7,817 7,389
2015/16 14,464 3,688 4,016 7,704 7,246
2016/17 14,005 4,008 3,602 7,610 7,119
2017/18 13,513 4,345 3,173 7,518 6,991
2018/19 12,986 4,624 2,801 7,425 6,859
2019/20 12,420 4,909 2,424 7,333 6,726
2020/21 11,813 5,179 2,064 7,243 6,592
July 7, 2011 24
I ' �I
PRE- FUNDING ILLUSTRATION
1
Full Pre - Funding Projection with $7 Million in Assets
7.25% Discount Rate
(000's Omitted)
Beginning Contribution Annual
of Year OPEB
Fiscal Net OPEB Benefit Pre- Total Cost
Year Obligation Pmts Fund Contrib (AOC)
2011/12 $ 9,008 $ 2,404 $ 5,058 $ 7,462 $ 7,267
2012/13 8,813 2,679 4,675 7,354 7,144
2013/14 8,604 3,027 4,230 7,257 7,032
2014/15 8,380 3,364 3,794 7,158 6,917
2015/16 8,139 3,688 3,357 7,045 6,787
2016/17 7,881 4,008 2,943 6,951 6,675
2017/18 7,604 4,345 2,514 6,859 6,562
2018/19 7,307 4,624 2,142 6,766 6,447
2019/20 6,989 4,909 1,765 6,674 6,332
2020/21 6,648 5,179 1,405 6,584 6,218
July 7, 2011 25
ACTUARIAL CERTIFICATION
This report presents the City of South San Francisco Retiree Healthcare Plan ( "Plan ") June 30, 2010 actuarial valuation. The
purpose of this valuation is to:
• Determine the Governmental Accounting Standards Board Statement No. 45 June 30, 2010 Benefit Obligations, •
• Determine the Plan's June 30, 2010 Funded Status, and
• Calculate the 2010/11 and 2011/12 Annual Required Contributions.
The report provides information intended for reporting under GASB 45, but may not be appropriate for other purposes.
Information provided in this report may be useful to the City for the Plan's financial management. Future valuations may differ
significantly if the Plan's experience differs from our assumptions or if there are changes in Plan design, actuarial methods or
actuarial assumptions. The project scope did not include an analysis of this potential variation. •
The valuation is based on Plan provisions and employee data provided by the City and summarized in this report. We reviewed
the data for reasonableness but did not perform an audit. The valuation was prepared using generally accepted actuarial principles
and practices and the actuarial methods and assumptions summarized in this report.
This report presents the results of our valuation in accordance with our understanding of GASB 45. The undersigned are members
of the American Academy of Actuaries and meet Academy Qualification Standards to render the actuarial results and opinions in
this report.
Respectfully submitted,
John E. Bartel, ASA, MAAA, FCA Doug Pryor, ASA, EA, MAAA
President Vice President
Bartel Associates, LLC Bartel Associates, LLC •
July 7, 2011 July 7, 201 1
July 7, 2011 26
EXHIBITS
Topic Page
Premiums E - 1
Participant Statistics E - 5
Actuarial Assumptions E - 27
Definitions E - 29
II '
I 'I
July 7, 2011 27
PREMIUMS
I 1
Active Premium Rates
2009/10 2010/11
Plan Single 2 -Party Single 2 -Party
Blue Shield HMO $682.08 $1,362.51 $747.87 $1,326.87
Blue Shield PPO 813.37 1,627.12 937.64 1,663.57
Blue Shield PPO HDHP n/a n/a 764.46 1,356.31
Kaiser 444.76 889.51 456.27 912.53
July 7, 2011 E -1
I �
PREMIUMS
Early Retiree Premium Rates
(Non- Medicare Eligible)
2009/10 2010/11
Plan Single 2 -Party Single 2 -Party
Blue Shield HMO $ 871.79 $1,744.00 $ 957.75 $1,915.96
Blue Shield PPO 1,058.60 2,117.20 1,162.99 2,325.98
Blue Shield PPO HDHP n/a n/a 948.19 1,896.38
Kaiser 594.38 1,188.76 608.61 1,217.20
July 7, 2011 E-2
PREMIUMS
•
Retiree Premium Rates
(Medicare Eligible)
2009/10 2010/11
Plan Single 2 -Party Single 2- Party
Blue Shield $ 424.44 $ 848.88 $ 466.29 $ 932.56
Kaiser Senior Advantage 347.55 695.10 355.46 710.91
Kaiser No Medicare 1,239.35 2,478.70 1,260.53 2,521.06
Plan 2010 2011
Medicare Part B $110.50 $115.40
11
Standard premiums are shown. Retirees earning above $85,000 per year will have higher premium amounts
12 Retirees who receive Medicare prior to 2010 will continue to receive the 2009 amount for 2010 and 2011
July 7, 2011 E -3
I
PREMIUMS
Premium Rate Comparison
Single Coverage
2009/10 2010/11 Est.
Avg.
Claims
Early Early Cost
Plan Active Retiree Ratio Active Retiree Ratio Factor
Blue Shield HMO $682.08 $ 871.79 1.28 $747.87 $ 957.75 1.28 1.30
Blue Shield PPO 813.37 1,058.60 1.30 937.64 1,162.99 1.24 1.35
Blue Shield PPO HDHP n/a n/a n/a 764.46 948.19 1.24 1.39
Kaiser 444.76 594.38 1.34 456.27 608.61 1.33 1.31
July 7, 2011 E -4
PARTICIPANT STATISTICS
Participant Statistics - June 30, 2010
Miscellaneous Safety Total
• Actives
• Count 232 142 374
• Average Age 47.0 38.9 43.9
• Average City Service 11.9 10.7 11.4
• Payroll
Average $77,800 $110,200 $90,100
Total (000's) 18,045 15,641 33,687
• Service Retirees
• Count 140 86 226
• Average Age 69.3 65.2 67.8
• Average Retirement Age 59.3 54.9 57.6
• Disabled Retirees
• Count 4 40 44
• Average Age 60.5 60.3 60.3
• Average Retirement Age 43.3 45.1 45
13 Excludes those hired after 4/25/10 and non -PERS employees and contractors, as they are not eligible for retiree medical
benefits
I
July 7, 2011 E -5 0 1
PARTICIPANT STATISTICS
7
Participant Statistics — June 30, 2008
Miscellaneous Safety Total
• Actives
• Count 269 143 412
• Average Age 45.8 39.1 43.5
• Average City Service 11.0 10.8 10.9
• Payroll
Average $66,000 $98,100 $77,200
Total (000's) 17,766 14,021 31,787
• Service Retirees
• Count 129 79 208
• Average Age 69.3 65.1 67.7
• Average Retirement Age 59.8 54.8 57.9
• Disabled Retirees
• Count 5 37 42
• Average Age 63.2 58.9 59.4
• Average Retirement Age 43.8 44.8 44.6
July 7, 2011 E -6
PARTICIPANT STATISTICS
Medical Plan Participation
Retirees
Medical Plan Actives < 65 > 65 Total
Blue Shield HMO 41% 33% - 16%
Blue Shield PPO 6% 13% 33% 23%
Blue Shield PPO HDHP 5% 3% - 2%
Kaiser 48% 51% 67% 59%
Total 100% 100% 100% 100%
July 7, 2011 E -7 0
PARTICIPANT STATISTICS
Active Medical Coverage
Medical Plan Single 2 -Party Family Waived Total
Blue Shield HMO 28 23 81 n/a 132
Blue Shield PPO 6 5 8 n/a 19
Blue Shield PPO HDHP 2 4 11 n/a 17
Kaiser 51 28 76 n/a 155
Waived n/a n/a n/a 51 51
Total 87 60 176 51 374
July 7, 2011 E -8
L PARTICIPANT STATISTICS
i t
Retiree Medical Coverage
Under Age 65
Medical Plan Single 2 -Party Family Total
Blue Shield HMO 32 7 4 43
Blue Shield PPO 14 3 - 17
Blue Shield PPO HDHP 3 1 - 4
Kaiser 48 16 4 68
Total 97 27 8 132
I I
July 7, 2011 E -9
PARTICIPANT STATISTICS
Retiree Medical Coverage
Over Age 65
Medical Plan Single 2 -Party Family Total
Blue Shield HMO - - - -
Blue Shield PPO 31 14 1 46
Blue Shield PPO HDHP - - - -
Kaiser 52 40 - 92
Total 83 54 1 138
I
I '
I
July 7, 2011 E -10
PARTICIPANT STATISTICS
Actives by Age and City Service
Miscellaneous
City Service
Age < 1 1 -4 5 -9 10 -14 15 -19 20 -24 > 25 Total
<25 - 1 1 - - - - 2
25 -29 1 6 1 - - - - 8
30 -34 - 12 7 4 - - - 23
35 -39 - 9 10 7 1 1 - 28
40 -44 - 8 10 6 8 4 - 36
45 -49 - 8 8 9 4 1 1 31
50 -54 - 11 5 15 4 6 9 50
55 -59 - 2 10 6 6 5 6 35
60 -64 - 2 4 4 4 1 2 17
>65 - - - - - - 2 2 I
Total 1 59 56 51 27 18 20 232
,
July 7, 2011 E_1
PARTICIPANT STATISTICS
Active Age Distribution
Miscellaneous o Prior Valuation
60 • Current Valuation
40
1 E 30
20 —
10
0 '
<25 25 -29 30-34 35 -39 40-44 45-49 50-54 55 -59 60 -65 >65
Age
July 7, 2011 E -12
PARTICIPANT STATISTICS
Active Service Distribution
Miscellaneous
90
80 _
70 0 Prior Valuation
0 Current Valuation
60
.0 50 —
E
z 40
30
I 20
10
0
0-4 5 -9 10-14 15 -19 20 -24 >25
Service
July 7, 2011 E -I3
PARTICIPANT STATISTICS
r 1 7-
Actives by Age and City Service
Safety
City Service
Age < 1 1 -4 5 -9 10 -14 15 -19 20 -24 > 25 Total
<25 - 3 - - - - - 3
25 -29 4 11 4 - - - - 19
30 -34 2 8 7 5 - - - 22
35 -39 - 4 13 20 2 - - 39
40 -44 - 3 9 9 5 1 - 27
45 -49 - - - 3 5 7 3 18
50 -54 - 2 - 3 1 2 4 12
55 -59 - - 1 - - - 1 2
60 -64 - - - - - - - -
>65 - - - - - - -
Total 6 31 34 40 13 10 8 142
July 7, 2011 E-14
F PARTICIPANT STATISTICS
1
Active Age Distribution
Safety 0 Prior Valuation
45
• Current Valuation
40
35_
30
25
z 2p t
1
15
1 10
HTh iII1: T � �
<25 25 -29 30 -34 35 -39 40-44 45-49 50-54 55 -59 60 -65 >65
Age
July 7, 2011 E -15 0
PARTICIPANT STATISTICS
Active Service Distribution
Safety
45
40 ---
35 �-- —
0 Prior Valuation
30 0 Current Valuation
z 25 -�
Z 20
15
10 _ 5
0
0-4 5 -9 10-14 15 -19 20 -24 >25
Service
July 7, 2011 E -16 0
PARTICIPANT STATISTICS
Actives by Age and City Service
Total
City Service
Age < 1 1 -4 5 -9 10 -14 15 -19 20 -24 > 25 Total
<25 - 4 1 - - - - 5
25 -29 5 17 5 - - - - 27
30 -34 2 20 14 9 - - - 45
35 -39 - 13 23 27 3 1 - 67
40 -44 - 11 19 15 13 5 - 63
45 -49 - 8 8 12 9 8 4 49
50 -54 - 13 5 18 5 8 13 62
55 -59 - 2 11 6 6 5 7 37
60 -64 - 2 4 4 4 1 2 17
>65 - - - - - - 2 2
Total 7 90 90 91 40 28 28 374
July 7, 2011 E -17 0
� I
PARTICIPANT STATISTICS
Active Age Distribution
Total 0 Prior Valuation 1
80
• Current Valuation I
70
60
I � 50 -'
E 40
i ,
Z 30 -
- _ I
1 20 - 4 , 1 10 L� 4
<25 25 -29 30-34 35 -39 40-44 45 -49 50-54 55 -59 60 -65 >65
-
Age
July 7, 2011 E- I8 �'a�
PARTICIPANT STATISTICS
i
Active Service Distribution
Total
i 140
120 — ❑ Prior Valuation
100 - I
1 0 Current Valuation
az
80
E
z 60
40 _
I
20 -'--
' 0
0-4 5 -9 10-14 15 -19 20 -24 >25
Service
j;.
j July 7, 2011 E -19
PARTICIPANT STATISTICS
I
This page intentionally blank
July 7, 2011 E -20 ' ,.��
PARTICIPANT STATISTICS
l
Retiree Healthcare Coverage by Age Group
Miscellaneous
Age Single 2 -Party Family Total
Under 50 - - - -
50 -54 5 - - 5
55 -59 18 4 - 22
60 -64 21 8 - 29
65 -69 20 10 - 30
70 -74 16 6 - 22
75 -79 12 2 - 14
80 -84 7 5 - 12
Over 85 7 3 - 10
144 -
Total 106 38
July 7, 2011 E -21
PARTICIPANT STATISTICS
1 I
Retiree Age Distribution
Miscellaneous
35
30
O Prior Valuation
-- e
25 — III Current Valuation
20
z 15 ith
10
5 —1F1T
p
<50 50 -54 55 -59 60-64 65 -69 70 -74 75 -79 80-84 >85
Age
July 7, 2011 E -22
PARTICIPANT STATISTICS
Retiree Healthcare Coverage by Age Group
Safety
Age Single 2 -Party Family Total
Under 50 7 7
50 -54 10 1 5 16
55 -59 21 6 3 30
60 -64 15 8 - 23
65 -69 6 10 1 17
70 -74 6 9 - 15
75 -79 4 5 - 9
80 -84 2 2 - 4
Over 85 3 2 - 5
Total 74 43 9 126
July 7, 2011 E -23 0 I
PARTICIPANT STATISTICS
Retiree Age Distribution
Safety
35 — — — � ,
30
❑ Prior Valuation I
25 • Current Valuation
20
E
z 15
10
5
-
0 r r i T r
<50 50-54 55 -59 60-64 65 -69 70 -74 75 -79 80-84 >85
Age
July 7, 2011 E -24 - '.
PARTICIPANT STATISTICS
Retiree Healthcare Coverage by Age Group 1
Total
Age Single 2 -Party Family Total
Under 50 7 - - 7
50 -54 15 1 5 21
55 -59 39 10 3 52
60 -64 36 16 - 52
65 -69 26 20 1 47
70 -74 22 15 - 37
75 -79 16 7 - 23
80 -84 9 7 - 16
Over 85 10 5 - 15
Total 180 81 9 270
July 7, 2011 E -25
PARTICIPANT STATISTICS
Retiree Age Distribution
Total
60 -- —
50 ❑ Prior Valuation
40
• Current Valuation
30
20
10 -
<50 50 -54 55 -59 60-64 65 -69 70-74 75 -79 80-84 >85
Age
July 7, 2011 E -26`'
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2008 Valuation
P June 30, 2010 Valuation
• Medicare • Retiree: • Same
Eligible Rate > 90% of pre -65 Safety
100% of pre -65 Miscellaneous
Post -65 – Same as current
• Active:
70% of Safety hired < 4/1/86
100% of Safety hired > 4/1/86
& Miscellaneous
• Marital Status • Not applicable • Same
at Retirement
• Dependents • No dependent coverage • Same
• Medical Plan • Currently covered: same as • Same
at Retirement current election
• Not currently covered: weighted
average retiree premium
July 7, 2011 E -27
I j
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2008 Valuation June 30, 2010 Valuation
• Ca1PERS • Hire Age > 30: Years of City • Same
Service Service + (Hire Age — 30)/2
• Hire Age < 30: Years of City
Service
• Implied • None valued • Same
Subsidy • Continue to monitor
July 7, 2011 E -28
DEFINITIONS
Present Value of Projected Benefits
(PVPB)
Without Assets With Assets
Accrual/Assets
Future Noma
Future Normal Costs
Costs
Uoflwded AAL
Udooded AAL
Current Normal Current Normal
Cost Cost
• PVPB - Present Value of all Projected Benefits
• Discounted value, at measurement date (valuation date) of all future expected
benefit P a Y ments.
• Expected benefit payments based on various actuarial assumptions
July 7, 2011 E -29
DEFINITIONS
• AAL — Actuarial Accrued Liability / Actuarial Obligation
• Discounted value at measurement date (valuation date) of benefits "earned" through
measurement date based on actuarial cost method
• Portion of PVPB "earned" at measurement
Annual Required Contribution (ARC)
• The ARC is the employer's periodic required contribution to a
defined benefit OPEB plan. The ARC is the sum of two parts: (1) the
normal cost, which is the cost for OPEB benefits attributable to the
current year of service, and (2) an amortization payment, which is a
catch -up payment for past service costs to fund the Unfunded
Actuarial Accrued Liability (UAAL) over the next 30 years.
• Under GASB 45. it is not required that entities actually pay the
ARC each year, but it does need to be calculated and disclosed in the
public employer's annual financial statements.
July 7, 2011 E -30
DEFINITIONS
• NC - Normal Cost
• Value of benefits "earned" during current year
• Portion of PVPB allocated to current year
• Actuarial Cost Method
• Determines how benefits are "earned" or allocated to each year of service
• Has no effect on PVPB
• Has significant effect on Actuarial Obligations and Normal Cost
■ Pay -As- You -Go Cost (PayGo)
• Cash Subsidy — Actual cash benefit payments to retirees
• Implied Subsidy — Difference between cost of retiree benefits and retiree premiums
• PayGo is the expected retiree benefit payments for the year while Normal Cost is the
expense for benefits accrued by active employees during the year
July 7, 2011 E -31
o�
o -
' _)
J �O
1
c9lIFO taff
Report
DATE: November 15, 2011
TO: Honorable Mayor and City Council
FROM: Jim Steele, Director of Finance
SUBJECT: 2010 -11 YEAR -END FINANCIAL RESULTS AND BUDGET CLOSING
RECOMMENDATION
It is recommended that the City Council approve the attached budget amendment
resolution authorizing various budget actions and allowing staff to close the books on fiscal
year 2010 -11.
BACKGROUND/DISCUSSION
While the 2010 -11 fiscal year results have not been audited, the numbers are virtually final.
Total General Fund revenues in FY 2010 -11 were $66 million, $825,000 over the final amended
budget. This is a favorable variance of 1.3 %, and includes gains in some of the larger on -going
revenue categories in addition to a sizeable amount in non - recurring revenue. General Fund
expenditures stayed $282,000 under budget, a favorable variance of 0.4 %. The year -end net
operating budget impact (revenue over expenditures) is a positive $369,000, before capital
improvement expenses and transfers out to other funds.
Total year- over -year revenue showed significant overall improvement, as the General Fund
gained 7% over FY 2009 -10, a positive indicator of the City's gradual economic recovery.
Among the largest gains was Transient Occupancy Tax (TOT), which increased 24% over the
last year — while some of this is due to a full year of the additional 1% tax approved by voters in
2009, most of this is real economic growth that reflects the Bay Area's rebounding travel
industry. Commercial Parking Tax, which generally trends with TOT, also saw an increase of
6% over last year. Sales Tax increased 22 %, with the largest gains in the General Retail and
Transportation sectors. Part of the growth is attributed to higher fuel prices, but the overall sales
trends from our sales tax consultants, Muni Services, show that Coastal California is slowly
pulling out of the recession.
Several ongoing revenue categories are recovering much more slowly from the FY 2009 -10
downturn: Property Tax and Building and Fire Permits both came in over budget but were down
Staff Report
Subject: 2010 -11 Year End Financial Results and Budget Closing
Page 2 of 5
3% and 12 %, respectively, from last fiscal year. Interest Earnings, which were already budgeted
considerably lower than in previous years, came in 70% lower than actual earnings in FY 2009-
10, reflecting continued low interest rates.
Below is a discussion of major changes to revenues and expenditures (over /under $100,000) in
the General Fund at year -end compared to the final budget.
Revenues Compared to Budget:
1) Property Taxes: increase of $145,000
Property Tax receipts came in higher than budget due to gains in Unsecured and Supplemental
Secured Taxes, and a Homeowner's Tax Relief. Supplemental Taxes are those that the
Assessor's Office puts on the property tax roll after the year has started due to sales or new
construction, and those amounts cannot be predicted. Staff had conservatively budgeted no
supplemental role adjustments due to the recession. Total Property Taxes are still down 3 %, or
$394,000, from the prior year.
2) Sales Taxes: increase of $184,000
The FY 2010 -11 budget had already been increased at mid -year to account for new business
activity, a higher than expected triple flip payment from the State, and some improvement in the
general retail sector. Much of the increase in the last few months of the year reflected higher
fuel prices, which peaked at around $4.00 per gallon in May, and are expected to average
between $3.65 and $3.90 per gallon for the rest of 2011. Total Sales Tax is up $2.1 million over
last fiscal year.
3) Transient Occupancy Tax (TOT): increase of $712,000
While occupancy rates continued to increase throughout the last half of the fiscal year, the main
driver of the growth in TOT was a faster than anticipated rise in average room rates, which
increased 5.1% over last fiscal year. Occupancy rates increased as well, from 72% to 77 %. Staff
had perhaps been too conservative about coming out of the recession, and because we expect this
upwards trend to continue into FY 2011 -12, we will bring a budget adjustment to Council with
the 1 Quarter 2011 -12 Financial Review next month.
4) Revenue from Other Agencies: decrease of $399,000
The FY 2010 -11 amended budget contained revenue carry -overs of grant funds and other
reimbursements for services that have now either been completed or will carry over again into
FY 2011 -12.
5) Building and Fire Permits: increase of $169,000
Large scale tenant improvements undertaken in FY 2009 -10 at some of the biotech facilities east
of the 101 continued into FY 2010 -11. Again, staff had been conservative in budgeting revenues
during this downturn, and these revenues are difficult to project. The FY 2011 -12 budget
assumes that the tenant improvement activity will taper off; this will be revisited during the 1St
Quarter 2011 -12 Financial Review.
6) Charges for Services: decrease of $162,000
This is primarily due to Parks and Recreation program revenue (recreation classes, child care,
Staff Report
Subject: 2010 -11 Year End Financial Results and Budget Closing
Page 3 of 5
and adult day care) coming in $122,000 lower than budget, tracking closer to FY 2009 -10 actual
revenue.
7) Fines: increase of $326,000
Code enforcement revenue came in $363,000 over budget, and $576,000 over last fiscal year,
due primarily to fine collections on foreclosed properties. This should probably not therefore be
counted on as ongoing revenue, since code enforcement activity will normalize as the housing
inventory begins to move.
8) Interest Earnings: decrease of $124,000
Interest earnings were lower than expected, due to continued lower interest rates. Staff plans to
continue this trend into FY 2011 -12 and will include this in the 1 Quarter 2011 -12 Financial
Review.
Expenditures Compared to Budget:
General Fund expenditures finished $282,000 under budget in FY 2010 -11, and all departments
stayed within budget. As was budgeted, however, total expenses and encumbrances increased
$2.8 million over the prior year. While department reductions saved roughly $636,000, and the
first year of the modified benefits package was in place, increases in PERS rates, health rates,
and other miscellaneous benefits amounted to roughly $730,000. Additionally, the City adopted
a 2% wage increase across the board, and added mid -year funding for the Deputy Fire Chief
position and four new Police Officers as part of the Neighborhood Response Team.
Capital Improvement Program (CIP):
The General Fund contributed $256,000 toward the City's Capital Improvement Program in
2010 -11, mainly for the Paradise Valley Storm Drain Rehabilitation, the Municipal Services
Building Atrium Renovation, and the first year of the Library's Radio Frequency ID Conversion
for automated checkout.
OTHER FUNDS
Health and Benefits Fund:
Because of the ongoing downturn, the General Fund did not budget to set aside additional funds
in 2010 -11 towards the City's Other Post Employment Benefits (OPEB) liability, for which
Council has prudently set aside $6.8 million from prior years. There are, however, sufficient
funds in the Health and Benefits Fund to set aside an additional $2.1 million as of the end of FY
2010 -11; $300,000 of this is due to savings in worker's compensation costs, and $1.8 million
accumulated as a result of the old financial system's imbedded programming structure
overcharging departments for benefits. While that has since been corrected on a go- forward
basis for 2011 -12, staff recommends that these extra funds be used to pay down the OPEB
liability. With Council approval, therefore, as of June 30, 2010, the total reserve for OPEB is
now $8.9 million, or roughly 11% of the liability of $82 million.
Staff Report
Subject: 2010 -11 Year End Financial Results and Budget Closing
Page 4 of 5
ADA Transition Plan Update:
The federal government continues to update requirements for making facilities and programs
accessible to citizens with disabilities in compliance with the Americans with Disabilities Act
(ADA). While the City has been proactive about undertaking improvements as needs are
identified by our citizens, for example, providing sidewalk ramp access, our risk management
self insurance pool at the Association of Bay Area Governments (ABAG) has been
recommending that all ABAG member agencies update their ADA Master Plans in a structured
and comprehensive manner in order to prioritize ADA improvement needs and seek funding to
address the highest priority improvements.
Staff has identified a one -time source of funding that would be appropriate to use for an ADA
Master Plan Update, and to fund highest priority improvements over the next several years. In
the last year, Finance staff has been working with Engineering and Planning staff to review
development payments made in prior years on large development projects in the City. Some of
those deposits date back to the late 1990's, and many are from the early 2000's. Where
development projects have been completed, staff has issued refunds where appropriate to
developers who had funds owed back to them. A balance still remains in these developer
contribution accounts that has led staff and our auditors to conclude that the remainder of those
funds may now be counted as City revenue, and no longer held aside in separate deposit
accounts. The amount identified in those accounts, plus some inactive bond funds now closed,
total $1.1 million, and staff recommends those funds be allocated for an ADA Master Plan study
and subsequent high priority improvements.
There is logic to both utilizing one -time funding for one -time needs, and to utilizing revenues
from development for access improvements for public facilities. With Council concurrence, the
attached budget closing resolution therefore authorizes the transfer of that $1.1 million from the
Developer Fees Fund, Special Revenue Fund, City Debt Service Fund, and Inactive Bond Fund
to the CIP Fund, where those funds will be designated as of June 30, 2011 for ADA
Improvements.
FISCAL IMPACT
The year -end balance for the General Fund Undesignated Reserve is estimated at $3.4 million,
which is in line with the City's reserve policy. Total year -end General Fund Reserves are
estimated at $15.5 million.
CONCLUSION
Taking the actions in the attached budget amendment resolution will allow staff to close the
books on fiscal year 2010 -11.
Staff Report
Subject: 2010 -11 Year End Financial Results and Budget Closing
Page 5 of 5
Prepared by: Approved el
Jim `leele M. Nagel
Finance Director City Manager
Attachments: Resolution Closing 2010 -11 Books
General Fund Operating Budget Summary, 2010 -11
Changes to General Fund Reserves, 2010 -11
General Fund Compliance with Reserves Policies, 2010 -11
General Fund Revenue Detail, 2010 -11
Health and Benefits Fund Summary, 2010 -11
CT /JS /BN:ed
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING VARIOUS BUDGET ACTIONS
THAT ALLOW STAFF TO CLOSE THE BOOKS FOR FISCAL
YEAR 2010 -2011
WHEREAS, staff recommends approving various budget changes as described below; and
WHEREAS, such approval will result in a General Fund Undesignated Reserve of
approximately $3.4 million as of June 30, 2011.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San
Francisco hereby:
1. Approves the use of $2.1 million in worker's compensation savings and accumulated
payroll and benefits charges in the Health and Benefits Fund to be set aside for funding
the Other Post Employment Benefits (OPEB) liability;
2. Approves the transfer of $1.1 million from developer contribution accounts and old
bond fund accounts to the Capital Improvements Fund, and the allocation of those
funds for an Americans with Disabilities Act Master Plan study and subsequent
improvements.
3. Confirms the General Fund Reserves shown on Page 2 of the Attachments.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to make any
budget changes consistent with what is presented herein as recommended by the City of South San
Francisco's external auditors for 2010 -11 in order to close the books for Fiscal Year 2010 -11.
* * * * *
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City
Council of the City of South San Francisco at a special meeting held on the 15th day of November,
2011 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
1742080.1
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Actual 2010 -11
GENERAL FUND SUMMARY
Variance from
Final Amended
Revenues and Other Actual Adopted Amended Actual Favorable / %
Financing Sources 2009 -10 2010 -11 2010 -11 2010 -11 (Unfavorable) Variance
Property Taxes 14,331,891 13,894,394 13,795,158 13,939,709 144,552 1.0%
ERAF Refund from County 2,117,886 850,000 1,770,428 1,770,428 - 0.0%
Sales Tax 9,410,810 10,276,731 11,294,509 11,478,697 184,188 1.6%
Transient Occupancy Tax 5,820,675 6,180,400 6,480,400 7,191,937 711,537 11.0%
Motor Vehicle In Lieu Fees 5,416,582 5,217,032 5,301,144 5,297,647 (3,497) -0.1%
Revenue from Other Agencies 1,425,963 834,400 1,976,908 1,577,870 (399,039) -20.2%
Franchise Fees 3,212,022 3,250,000 3,250,000 3,212,266 (37,734) -1.2%
Business License 926,853 1,062,520 940,000 993,632 53,632 5.7%
Commercial Parking Tax 2,389,898 2,407,000 2,490,000 2,521,511 31,511 1.3%
Building and Fire Permits 3,887,603 3,201,299 3,270,149 3,439,391 169,242 5.2%
Charges for Services 5,761,452 5,536,926 5,768,335 5,606,154 (162,181) -2.8%
Fines 1,054,549 1,283,000 1,808,000 2,133,677 325,677 18.0%
Interest 675,786 550,000 325,000 201,387 (123,613) -38.0%
Rent 2,580,006 2,710,710 2,710,710 2,673,611 (37,098) -1.4%
Administrative Charges 2,226,083 2,301,675 2,301,675 2,301,675 (0) 0.0%
Other Revenues 554,793 569,000 571,500 597,135 25,635 4.5%
Transfers In 985,675 1,118,749 1,087,310 1,029,406 (57,904) -5.3%
i ( ■ t I ce t : ��, n *,i-' - ' ss ..: $_
Variance from
Final Actual & Amended
Operating Actual Adopted Amended Encumbrances Favorable / %
Budget Expenditures 2009 -10 2010 -11 2010 -11 2010 -11 (Unfavorable) Variance
City Council 107,614 194,229 183,729 157,334 26,395 14.4%
City Clerk 339,670 389,503 330,419 301,497 28,922 8.8%
City Treasurer 100,950 54,674 155,712 132,895 22,817 14.7%
City Attorney 744,033 745,868 620,868 599,426 21,442 3.5%
City Manager 713,311 743,035 780,063 764,093 15,970 2.0%
Finance 1,593,220 1,595,835 1,683,852 1,662,480 21,372 1.3%
Non - Departmental 760,597 734,177 770,978 769,807 1,171 0.2%
Human Resources 950,341 970,220 1,052,713 1,040,564 12,150 1.2%
Economic & Comm. Dev. 2,840,988 2,605,799 3,245,444 3,227,126 18,318 0.6%
Fire 16,909,904 16,980,888 18,532,743 18,530,090 2,653 0.0%
Police 19,369,840 18,950,625 20,401,718 20,368,342 33,376 0.2%
Public Works 3,414,846 3,212,592 3,597,347 3,591,915 5,432 0.2%
Library 4,348,906 4,152,803 4,323,906 4,255,151 68,755 1.6%
Parks and Recreation 9,960,092 9,856,455 10,199,505 10,196,490 3,015 0.0%
Su "4 wry : h x 7 _ %'..Y .1:: t
J � a x e ' $ ) ' S , > f , . ' ; , , .� ' ' f „ ` , � � r t ‘ i , ` . : s � t ' , � 3 J ) ) / ' ) ��" ^n ! s � � � '' . ■ e r
-1-
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Actual 2010 -11
GENERAL FUND RESERVES
Actual Actual Adopted Amended Actual
2008 -09 2009 -10 2010 -11 2010 -11 2010 -11
Net Operating Budget Impact 1,776,625 624,218 57,131 (737,772) 368,924
Less Transfers to Capital Projects: (1,048,963) (217,899) (358,000) (657,872) (256,074)
Less Other Transfers (12,100) (75,894)
Less Transfers to Retiree Health Fund (500,000)
Less Transfer to Self Insurance Fund
(Worker's Comp Liability) (2,725,000)
Less Transfers to Storm Water Fund (100,000) (250,000) (250,000) (250,000)
i - r
General Fund Reserves Projection
I. Discretionary Reserves/
Liquid Reserves Available
Emergencies 1,354,000 1,249,000 1,229,000 1,302,000 1,327,000
Economic Contingencies 4,739,000 4,372,000 4,302,000 4,558,000 4,645,000
Designated for future Economic Development
and Capital Projects 4,200,642 4,651,677 3,750,000 4,914,233 5,316,000
s ate- Y " -Er --- 7-7-1.--r— a < ^z
= r ` x"� i K ro ,+F i r ' s w t " a ° `.rr
4 E.) 1 r r C/ - ., i j 1 " , ti r r 5,r a 41 1 t — s
- - - _ ,.. `,, . 4 '� : 4f,, ° .€"_ .� s a. m.. .,.. . ?: * mfr ,'�'`.,- ,.. r ';`'--. . s..' , �.
II. Non - Discretionary Reserves/
Reserves Already Committed
Encumbrances 476,628 681,048
Designated for Property Tax Refund 123,916 123,916
Inventory and Other 78,064 96,333 45,210 45,210 67,129
Reserve for Prepaid Expenses 147,090 -
Designated for Unrealized Gains 50,531 364,281 396,109
Appropriated Capital Projects 824,580 486,281 401,798
k ,J , :^ x a ., 1 A 7 .', ` l � r , �t + r ' � � .-,'S�t s:
; � l' Ne �i��s' '' � ' � � .., R v,a_ fi
-2-
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Actual 2010 -11
GENERAL FUND COMPLIANCE WITH RESERVES POLICIES
YEAR -END 2010 -11
2009 -10 Year End Reserves: 2010 -11 Year End Reserves:
Does Reserve Fall Within Target Does Reserve Fall Within Target
Fund /Reserve Reserve Target Recommendation Recommendation? Recommendation?
1,249,000 1,327,000
General Fund / Reserve for 2% of General Fund operating budget
Emergencies Meets target Meets target
4,372,000 4,645,000
General Fund /Economic 7% of General Fund operating budget
Contingencies Meets target Meets target
3,562,109 3,367,655
General Fund /Undesignated 5% of General Fund operating budget.
Reserve No maximum set. Exceeds minimum, within Policy Exceeds minimum, within Policy
guidelines guidelines
No target. Can be used for one time 4,651,677 5,316,000
General Fund/ Reserve for Future capital expenditures or capital
Economic Development & Capital investments that foster economic
Projects No target No target
growth
* These reserve categorizations are for information and decision making only. Reserve policies will need to be updated / modified in the near
future to be consistent with categories newly defined under GASB 54.
-3-
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Actual 2010 - 11
GENERAL FUND REVENUE DETAIL
Final Amended
Actual Adopted Amended Actual Change from
2009 -10 2010 -11 2010 -11 2010 -11 Amended
Property Tax - Current Secured 13,847,489 13,557,134 13,683,426 13,621,519 (61,907)
Property Tax - Current Unsecured 184,776 155,000 30,000 64,278 34,278
Property Tax -Prior Year (8,249) (50,000) (50,000) (178) 49,822
Property Tax -Curr Suppl Secured 293,449 310,673 250,000 276,178 26,178
Property Tax -Curr Suppl Unsec 11,705 8,500 8,500 - (8,500)
Property Tax -Prior Supplemental 33,642 10,000 23,994 13,994
Prop Tax -Adj & Augmentations - - - -
Eraf - Refund 2,117,886 850,000 1,770,428 1,770,428 -
County Admin Fee (162,668) (162,668) (176,768) (176,768) -
Property Tax Pass -Thru Rev - - - -
Property Tax Settlement - - - -
Homeowners Tax Relief 131,747 75,755 40,000 130,688 90,688
y .
Sales And Use 7,592,202 7,494,305 8,075,927 8,227,590 151,663
1/2 Sales Tax - Public Safety 264,190 250,000 250,000 279,523 29,523
Tax Collection Fees (65,879) (44,000) (44,000) (4,072) 39,928
In -Lieu Sales Tax Triple Flip 1,620,297 2,576,426 3,012,582 2,975,657 (36,925)
Franchise Fees 3,212,022 3,250,000 3,250,000 3,212,266 (37,734)
Peg Access - - - - -
Transient Occup Hotel Motel 5,173,933 5,605,600 5,905,600 6,472,744 567,144
Tot - Special 1% Meas I Nov 2004 646,742 574,800 574,800 719,194 144,394
Past Due TOT Collections - - - - -
Real Property Transfer Tax 239,980 225,000 225,000 344,037 119,037
Business License 926,853 1,062,520 940,000 993,632 53,632
Parking Business Tax 2,389,898 2,407,000 2,490,000 2,521,511 31,511
Building Inspection Permits 1,200,281 1,150,000 1,150,000 1,046,343 (103,657)
Grading And Other Pw Permits 160,444 150,000 150,000 128,365 (21,635)
Bldg Plan Check 326,688 272,820 272,820 188,534 (84,286)
Bldg Plan Chk Out Expedite 65% 148,605 68,180 68,180 145,439 77,259
Bldg Plan Check -In House 370,799 300,000 300,000 495,095 195,095
Electrical Permit 185,864 150,000 150,000 191,210 41,210
Plumbing Permit 94,422 75,000 75,000 95,688 20,688
Mechanical Permit 90,832 60,000 60,000 107,201 47,201
Bldg Special Inspection 10,962 - - 8,899 8,899
10% Energy Plan Check 43,912 - - 115,007 115,007
Tree Permit - - -
Sb1473 Bdlg Standards 2,226 - - 674 674
Fire Construction Permits 101,350 44,099 44,099 79,336 35,237
Fire Prevention Fees -Misc 331,482 550,000 550,000 312,802 (237,198)
Fire Prevention Inspection 338,287 267,000 267,000 173,423 (93,578)
Renewable Fire Permits 231,985 35,000 35,000 150,930 115,930
Genentech Bldg Chk /Inspections 87,990 - 68,850 94,294 25,444
Special Activity Fire Permits 7,000 - - 7,756 7,756
Microfilming -Fire 5,171 - - 3,797 3,797
Code Enf Data Mgmt Fee 39,263 44,200 44,200 41,604 (2,596)
Alarm Registration Fee 65,727 50,000 50,000 50,068 68
Health And Safety Revenue 110,040 35,000 35,000 52,995 17,995
'l �: �<
p ' � I , _* ,,, rii" ti tfir , 'digs a ::t
Traffic And Court Fines 722,223 1,000,000 1,220,000 1,187,448 (32,552)
Library Fines 65,150 93,000 93,000 72,820 (20,180)
Administrative Citation Fines 267,176 175,000 480,000 842,723 362,723
False Alarm Fines - 15,000 15,000 19,800 4,800
-4-
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Actual 2010 -11
Final Amended
Actual Adopted Amended Actual Change from
2009 -10 2010 -11 2010 -11 2010 -11 Amended
Parking Fines - 10,886 10,886
., f � �+�Rs.- mss. . _ t_.I iz< L.u. t Tit _
Federal Grant 454 - 346,807 280,854 (65,953)
State Grant 230,826 - 32,000 35,899 3,899
-
Federal Library Grant - -
-
Federal Literacy Grant - -
Local Library Grant - - - 14,390 14,390
Library Foundation 23,029 21,600 67,049 33,821 (33,228)
California Library Literacy Grant 66,703 36,000 150,053 79,965 (70,088)
County Library Grant 21,800 28,300 33,300 23,100 (10,200)
Ca Library Svcs Act & Foundtns 591,790 436,000 737,827 574,109 (163,718)
Senior Citizens Grant 79,660 120,500 120,500 55,203 (65,297)
Prop Tax in Lieu Of Mvlf 5,224,547 5,002,032 5,086,144 5,086,144 0
Motor Veh Lic Fee -0.65% 192,035 215,000 215,000 211,503 (3,497)
Post Reimbursement 32,241 18,000 18,000 29,783 11,783
Mandate Cost Reimbursement 42,580 - - 35,867 35,867
Traffic Signal Maintenance Street 14,718 1,500 1,500 14,713 13,213
Off Highway Motor Vehicle Fees - 2,000 2,000 - (2,000)
Property Abatements - Reimbrsmt 15,941 - 35,000 51,197 16,197
Summer Youth Grant - 500 500 - (500)
Real Program 163,907 135,000 135,000 173,622 38,622
Fresh Program - 30,000 44,787 44,787 -
Program Reimbursement- Intergovt 43,537 - 54,513 30,260 (24,253)
Other Agencies 98,777 5,000 198,072 100,300 (97,772)
✓ 4 ``.
t
1. - , -, - ' x - 4' 'ter a r i s ... _ ... . _ .
.L.�. ..,. _•.. ,... i. . _ �_.. T � mss._^ - �^. • _t' � I
City Forces - General 21,619 22,000 22,000 30,703 8,703
Police County Task Force 176,551 298,000 198,000 129,689 (68,311)
Police Department Services 392,623 305,000 305,000 290,613 (14,387)
Communications Svc - Colma,Brsbn 93,967 92,000 92,000 93,967 1,967
Police Recovery Charges 9,994 40,000 10,000 2,231 (7,769)
Permit Program Maint Fee - - - - -
Waste Management Admin Fee 4,260 - 6,996 6,996
General Plan Maint Fee - - - -
Fire Department Services 932 5,000 5,000 4,359 (641)
Paramedic Service Fees 1,349,277 1,270,000 1,270,000 1,372,700 102,700
Bls Transport Service -Fire 201,947 • 216,000 214,814 (1,186)
Paramedic Intern Training 1,200 - - 8,000 8,000
Restitution Damages 1,284 2,000 2,000 5,867 3,867
Dvlpr Reimb -Large Dvlpmnts 67,584 - - - -
Engineering Inspection Fees - 500 500 - (500)
Plans And Specifications Non R 25 - - - -
Planning Fees 106,858 175,000 175,000 95,807 (79,193)
Microfilm - Building 49,998 50,000 50,000 39,919 (10,081)
Developers Contribution /Reimb - 200 200 - (200)
Other Contribution /Reimbursmnt 224,938 20,000 270,179 285,143 14,964
Passport Processing Fee 2,700 - - - -
Picnic /Facility Rental Fees 384,811 418,375 390,000 387,891 (2,109)
Playground Programs 7,753 22,960 8,500 4,422 (4,079)
Aquatics Programs 387,022 333,535 398,495 368,911 (29,584)
Swim Team 5,000 5,000 4,500 (500)
Sports 143,436 248,460 192,960 184,218 (8,742)
Special Classes /Events 574,819 635,290 580,000 572,243 (7,757)
Child Care Programs 1,340,755 1,350,000 1,350,000 1,308,776 (41,224)
Adult Day Care 146,067 164,000 164,000 136,102 (27,898)
Community Gardens 2,150 2,000 2,000 2,175 175
Senior Program Fees 42,639 61,105 40,000 32,375 (7,625)
-5-
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Actual 2010 -11
Final Amended
Actual Adopted Amended Actual Change from
2009 -10 2010 -11 2010 -11 2010 -11 Amended
Co- Sponsorship Fees - 1,500 1,500
Sale- Printed Material 2,221 5,000 5,000 1,981 (3,019)
Library Miscellaneous Revenue 17,356 14,500 14,500 18,796 4,296
-
Library DVD Rental Fees 5 - -
5 Airport Ua Parking Lot 1,663 2,000 2,000 1,455 (545)
-
Util Reimb. For Cap Projects
City Administrative Fee 2,226,083 2,301,675 2 301,675 2,301,675 (0)
Rent 2,398,684 2,510,710 2,510,710 2,463,315 (47,394)
Cellular /Antennae Rental Rev. 181,322 200,000 200,000 210,296 10,296
Interest Income - Investments 361,638 550,000 325,000 169,130 (155,870)
Interest Income - Miscellaneous 399 - - 429 429
Unrealized Gains /Losses 313,750 - 31,828 ,
ri' L
Sale Of Unclaimed Property 4,401 - - 2,912 2,912
Claims Settlement - - - - -
-
Jury Duty -
Cal Water Refund 5,063 - - 11,473 11,473
Miscellaneous Revenue 150,832 197,000 197,000 83,679 (113,321)
Miscellaneous Donations 3,725 - 2,500 2,799 299
Deposits Over /Under (528) - - (4) (4)
Communication Charges 85,595 97,000 97,000 86,595 (10,405)
Liability Insurance - 15,342 15,342
Paints and Signs 235 235
l S 4-5 T i I4"d { 4
- Y i f '�c' , �°�t � 7 �� � _ _ L � �� �.. _,..,... � �y
, 1,:, . o f °�i c §� . ° '°�.-, ,l "r_ 7 >�,LI ,: d' ,,Y yr r' ^
RDA pass- through 180,223 350,000 150,000 189,143 39,143
Transfer From InterAgency Rev Fund 3,306 - 6,240 6,240
Transfer From Gas Tax Fund 686,000 708,000 752,701 752,701 -
Transfer From CDBG Fund 34,249 34,249 34,249 34,249 -
Transfer From Federal Grants Fund 13,609 26,500 79,500 - (79,500)
Transfer from Developer Fees - - -
Transfer From Debt Service Fund - - -
Transfer From CIP Fund 29,180 - - - -
Transfer From RDA Merged Fund - - -
Transfer From RDA Housing Fund - - -
Transfer From Special Rev Fund 19,372 70,860 23,687 (47,173)
Transfer From Sewer Fund - 23,386 23,386
Transfer From Equip Repl Fund 19,736 - - -
Transfer From Inactive Bond Fund -
J I 1` , ,1 . i-, i : ad 4 �''�,�.��Ati.�.. ..��_ _ fi �' ._ ... _...9 a-.. `5 7(?_• ) "rY# 1 1 i \-!1;,_ i _ .__ __
-6-
INTERNAL SERVICE FUNDS, 2010 -11 Year -End
Health and Benefits Internal Service Fund
Summary of Revenues and Expenditures
Variance
From
Actual Proposed Amended Actual Amended %
2009 -10 2010 -11 2010 -11 2010 -11 2009 -10 Variance
REVENUES
Benefit Charges to Departments 3,126,586 3,354,740 3,354,740 3,857,996 503,256 15.0%
Transfers In from Other Funds
(Worker's Comp savings) 576,033 576,033
Accumulated Payroll and
Benefits Refund 968,945 665,000 665,000
Interest Income 158,987 158,987
EXPENDITURES
Vacation payouts 281,816 350,000 350,000 270,891 (79,109) -22.6%
Sick Leave payouts 35,000 35,000 - (35,000) - 100.0%
Accrued Vac /Sick Leave 61,585 61,585
Dental and Vision 550,733 575,400 575,400 563,291 (12,109) -2.1%
Retiree Health Insurance 1,890,570 2,222,982 2,222,982 1,969,522 (253,460) -11.4%
Unemployment Insurance 98,059 116,432 116,432 77,365 (39,067) -33.6%
All Other 37,156 30,000 30,000 80,612 50,612 168.7%
Medicare Rebates 43,508 183,394 183,394
Excess of Revenues
over Expenditures 1,218,913 24,926 24,926 2,051,357 2,026,430
* Funds are being accumulated to pay down the retiree health liability, currently estimated by an actuary
to be $82 million. Staff is recommending the additional $2.051 million in excess revenues for 2010 -11
be reserved for Retiree Health.
-7-