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HomeMy WebLinkAboutMinutes 2013-06-26 (3)WEDNESDAY, JUNE 26, 2013 7:00 P.M. CALL TO ORDER TIME: 7:04 p.m. ROLL CALL PRESENT: Councilmembers Addiego, Garbarino and Gupta, Mayor Pro Tem Matsumoto and Mayor Gonzalez. ABSENT: None. PLEDGE OF ALLEGIANCE Led by Mayor Gonzalez. PRESENTATIONS • Internal Talent Exchange Program ( "ITEP ") ITEP Review. Human Resources Director Kathy Mount gave a brief description of the pilot program and introduced I -TEP participants Marissa Garren, Mich Mercado and Amy Mangubat. Each participant gave brief overview of their particular projects and experiences with the I -TEP program. Benefits for participating employees and departments was gone over as were the recommendations for the next steps for the I -TEP program. Recommendations were: (1) to adopt a formal policy and application process and (2) Make the City budget team an annual I -TEP project with alternating members from different departments. Mayor Pro Tem Matsumoto thanked all participants and asked if their projects were chosen or assigned. She also asked if participating in the program got any of them thinking about moving and advancing within the organization. Mich Mercado stated at the moment projects were assigned but once an application process was formalized the participating departments and employees may have more choice in the matter. The overall idea of the program was to help address succession planning. Council congratulated staff and participants for a successful pilot program. Councilmember Addiego stated City staff was to be commended as this is what enlightened private business has done for a long time as a way to address disconnect between employees and departments. MENTUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO a c��IFORN�P REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 26, 2013 7:00 P.M. CALL TO ORDER TIME: 7:04 p.m. ROLL CALL PRESENT: Councilmembers Addiego, Garbarino and Gupta, Mayor Pro Tem Matsumoto and Mayor Gonzalez. ABSENT: None. PLEDGE OF ALLEGIANCE Led by Mayor Gonzalez. PRESENTATIONS • Internal Talent Exchange Program ( "ITEP ") ITEP Review. Human Resources Director Kathy Mount gave a brief description of the pilot program and introduced I -TEP participants Marissa Garren, Mich Mercado and Amy Mangubat. Each participant gave brief overview of their particular projects and experiences with the I -TEP program. Benefits for participating employees and departments was gone over as were the recommendations for the next steps for the I -TEP program. Recommendations were: (1) to adopt a formal policy and application process and (2) Make the City budget team an annual I -TEP project with alternating members from different departments. Mayor Pro Tem Matsumoto thanked all participants and asked if their projects were chosen or assigned. She also asked if participating in the program got any of them thinking about moving and advancing within the organization. Mich Mercado stated at the moment projects were assigned but once an application process was formalized the participating departments and employees may have more choice in the matter. The overall idea of the program was to help address succession planning. Council congratulated staff and participants for a successful pilot program. Councilmember Addiego stated City staff was to be commended as this is what enlightened private business has done for a long time as a way to address disconnect between employees and departments. • Proclamation establishing Parks and Recreation Month presented to Parks and Recreation Commission Chair Mark Nagales. The proclamation was accepted by Parks and Recreation Director Sharon Ranals who took the opportunity to promote a new program through the department called Fun Fridays. Some upcoming events included Fitness Bingo on July S, Bocce Ball lessons on July 19 and the showing of Brave for Movies in the Park on July 26. Recognition of Jack Drago Youth Art Scholarship Award recipients Irene Luu and Hazel Rojas. Cultural Arts Commission Chair James Bertoldi gave the history of the award and presented Hazel Rojas, recipient of one of the awards. Recipient Irene Luu was not available as she was visiting her new school. Ms. Rojas' thanked Council for the scholarship, stating it would be very helpful towards her education. AGENDA REVIEW Items heard in the following order: San Mateo County Youth Leadership Institute, City Selection Committees, items 1 -9, 11, 14, 10, 12, 16. PUBLIC COMMENTS Wynn Grcich spoke against fracking and the upcoming showing of the film Gasland 2. She also spoke against fluoride in the water system and recently published articles about fluoride and chloramines. Edith Arias thanked City staff, namely Parks and Recreation Director Sharon Ranals and staff Laura Armanino and Kelly Cullinan for the roles they have played in her son's life, who has special needs. Her son recently graduated high school and participated in the Full of Fun Camp run by Kelly and Laura. She spoke of the importance of the Parks and Recreations programs, which allow volunteer and other types of opportunities for the disabled community. It was her hope that the City would continue to open its doors towards full inclusion. Mayor Pro Tem Matsumoto also noted opportunities available through the Fire Department. Resident Linda McNeil spoke about residential parking issues experienced on Summit Court. Mayor Gonzalez directed staff to connect with Ms. McNeil in order to address the situation. Kate MacKay spoke out against the protestors that have been present on Grand Avenue. She relayed an incident in which her son was present and emotionally harmed by the signs displayed by the protesters. She requested Council act to prohibit the signs as the space was a child/family oriented location with a library and school in the immediate vicinity. She equated their tactics to child abuse /endangerment. Lastly, she asked to be provided with contact information of the group that organizes the protest so she could pursue civil action against them. REGULAR CITY COUNCIL MEETING .TUNE 26, 2013 MINUTES PAGE 2 Mayor Gonzalez understood Ms. MacKay's concerns and asked her for patience, as the matter would be coming before Council within the next couple of months. Councilmember Addiego commended Ms. MacKay for speaking out and noted the protesters were not residents of the City. Mike Harris spoke about the ongoing issue involving a claim of damage done to his front porch in 2009. ITEMS FROM COUNCIL Announcements. Committee Reports. Councilmembers reported on attendance at community meetings and events, including an Open house at the X -ray House, the 100"' birthday Celebration of Ms. Alice Ng, and meetings of the Finance Subcommittee, the Bay Conservation Development Commission ( "BCDC ") , the City /County Associations of Governments ( "C /CAG ") , the County Board of Supervisors in regards to district elections, the Big Lift to Education Working Group, the League of Cities, the Grand Boulevard Initiative, the Housing Endowment and Regional Trust ("HEART "), and the Association of Bay Area Governments ( "ABAG "). Announcements were made regarding the following items and upcoming events, including: the location of expired medication drop off boxes at Fire Station 61 and the Police Department, Nation Night Out on August 6, and the announcement of Richard Owyang as Grand Prize Winner for the Catch a Ride! Let's roll San Mateo County contest. Specific items for further action and/or consideration were set forth as follows: Mayor Pro Tem Matsumoto questioned the discussion of the investment policy regarding the fact that there is an asset management firm retained by the City, Chandler and Associates. Councilmember Addiego noted that it was actually a conference call with Chandler and Associates with Treasurer Risso present. City Manager Nagel added it was Chandler and Associates recommending the action to Council. Councilmember Gupta reported on developments in the Big Lift to Education program, specifically discussions with Onxy Director of Government Affairs, Michael Loscow regarding the potential of offering scholarships and paid internships from various biotech companies. His hope was that Council would have additional contacts that could be beneficial towards the development of the program. Mayor Pro Tem Matsumoto added that she had met with State Assembly member Kevin Mullin, who noted various sources of funding available. Councilman Garbarino requested the meeting be adjourned in memory of longtime family friend Daniel Kemper. REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 3 Council decided to hear the Youth Leadership Institute item prior to the City Selection item. • San Mateo County Youth Leadership Institute. Certificates were presented to Stephanie Arias, Ulisess Arias, Korleen Perry, Andrea Acosta and Gabriel De La Cruz. The youth spoke about Project Casa, highlighting the dangers of second hand smoke within multi - family unit properties. Statistics were shared about the number of residents who found second hand smoke to be a problem versus those who spoke out against it. The group requested Council draft an ordinance prohibiting smoking inside of multi- family units and offered sample ordinance passed by nearby cities. Mayor Pro Tern spoke in favor of the initiative and of her personal experience as a resident of a condominium. However, as a matter of enforcement, couldn't a resident go to their Home Owners' Association C'HOA ") or the complex owner? City Attorney Mattas said it could be done that way and noted the City of Belmont does it on a complaint basis. Councilmember Addiego asked if someone would be grandfathered in or would they be forced to move. Attorney Mattas stated it would depend on how an ordinance was drafted, but grandfathering in would be difficult seeing as there was a high level of turn over in multi - family units. Councilmember Gupta commended the youngsters for their awareness and encouraged them to continue to do what they believe. As president of his HOA, he commented on how they were limited as to how much they could actually do. Ms. Acosta noted the policy would be about the smoke and not the smoker. At this time, Council would not consider the introduction and adoption of an ordinance related to the prohibition of smoking in multi - family units. City Selection Corr ittee: ABAG, LAFCO. Council made the following committee selections: ABAG Executive Board: Mayor Pedro Gonzalez and Millbrae Council member Wayne Lee as alternate Council selected LAFCO: Half Moon Bay Council member Allan Alifano and City of Pacifica Council member Michael O'Neil as alternate. CONSENT CALENDAR Motion to approve the Minutes of the Meetings of June 12, 2013. 2. Motion confirming payment registers for June 26, 2013. REGULAR CITY COUNCIL MEETING NNE 26, 2013 MINUTES PAGE 4 3. Motion to waive reading and adopt an Ordinance making revisions to Chapter 20.260 of the South San Francisco Municipal Code related to the Genentech Master Plan District, approving an amendment to the South San Francisco Zoning Map to include additional properties in the Genentech Master Plan District and approving two additional conditions applicable solely to the added properties. 4. Resolution awarding the construction contract to Casey Construction, Inc. of Emerald Hills, California, for the Littlefield Avenue North Sanitary Sewer and Storm Drain Improvements Project (Project No. ss 1206) in an amount not to exceed $209,670. 5. Resolution approving consulting services agreements with CSG Consultants, Inc. of San Mateo, California and Ghirardelli Associates of Oakland, California for special on -call construction management & inspection services for various Capital Improvement Projects. 6. Resolution approving a Community Development Block Grant ( "CDBG ") Loan Agreement between the City of South San Francisco and the Boys & Girls Club, in an amount not to exceed $100,000. 7. Resolution authorizing the City Manager to execute the Program Supplemental Agreement No. 017 -N1 with the State of California, for construction of preventative maintenance of seven (7) bridges and Program Supplemental Agreement No. 021 -N for preliminary engineering for the replacement of the South Airport Boulevard Bridge at North Access Road. Council requested to pull items 1 and 6. Motion - Councilmember GarbarinolSecond - Councilmember Addiego: to approve consent calendar items 2 - 5, and 7. Unanimously approved by voice vote. Item #1 - After reading the minutes and reflecting on the exchange that transpired, Councilmember Addiego wanted to publicly apologize to Library Director Valerie Sommer for his unnecessary harshness of tone at the meeting of June 12. Motion - Councilmember Addiego/Second - Councilmember Garbarino: to approve consent calendar item #1. Unanimously approved by voice vote. Item #6 - Mayor Gonzalez recused himself and left the room. Housing and Redevelopment Manager Norma Fragoso presented the staff report. Councilmember Gupta sought clarification as to why there was a difference in the terms of the loans being offered by the County and the City. The County's terms included loan forgiveness after 25 years with amount due if the club should become non operation prior to year 25. The City's terms included a forgiveness of 4% every year until all was forgiven on year 25. Councilmember Garb arino had the same question. REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 5 Mayor Pro Tem voiced her displeasure with the terms and also took issue with the placement of the item on the Consent Calendar, citing a lack of transparency. She felt since there was an alternative to staff s recommendation, the item should have been placed elsewhere on the agenda. City Manager Nagel informed Mayor Pro Tern that it was not Ms. Fragoso's decision where to place the item and took responsibility for its placement under consent. Mayor Pro Tem expressed concern about setting precedent with these terms, with the thought that other groups would want the same deal. Ms. Fragoso stated similar terms had been set for other loans including some residential loans, Bronstein's Music, the Poplar Center and other commercial properties. Councilmember Addiego stated how proud he was of his service on the Board of the Boys and Girls Club. He did not share Mayor Pro Tem's opinion that there was a lack of transparency as the item was agendized and was being discussed_ Looking at it differently, he noted the forgiveness of 4% per year was equal to a $4000 per year investment in the City's children who, if not at the Club, could very well be in danger. If the club lasted 25 years, that would be a very good investment. Mayor Pro Tern stated she was amicable with the loan being interest free, but she was not comfortable with the forgiveness of the debt. Councilmember Gupta clarified that his questioning of the terms was more oriented towards the difference of the two approaches and not the appropriateness of the loan. Assistant City Manager Van Duyn asked if there was an element of the loan that could be modified as the item needed to move forward in respect to the improvements that needed to be done. Councilman Addiego recalled how generous Council had been to the Historical Society, accepting $1.00 a year for a building purchased for $900,000.00. He hoped Council wasn't entertaining ways to deny this item as it was his opinion that forgiving the loan is truly an investment in the club. He would agree with the Mayor Pro Tem's assertion that the City was not a cash cow if the money was coming from the General Fund, but it was not. Councilmember Garbarino asked if there was a way to restructure the loan. Assistant City Manager Van Duyn stated there were many options that could be reviewed. He reminded Council that CDBG funds had a limited availability to be put to use and were intended to go back into low to moderate income programs. Historically, the Boys and Girls Club was has served this population well, which is why Council had been so generous in the past. It appeared to him to be an oversight issue rather than a sustentative issue. He assured Council staff would be more that willing to address any oversight issue and encouraged them to move forward with a degree of encouragement. Councilman Garbarino wanted to loan the club the money, but wanted to revisit the other options. REGULAR CITY COUNCIL MEETING NNE 26, 2013 MINUTES PAGE 6 City Attorney Mattas noted time constraints as related to services contracted by the school district. Permits could be issued within a week of loan approval. There were two options; have the loan structured as recommended by staff or structure the loan under similar terms to those of the County's. A discussion of terms could happen tonight and Council could move forward. Mayor Pro Tem Matsumoto added that the club was just given a $25,000 grant. Councilmember Addiego stated that Council has visited the club and understands the work done there. He argued that the amount being forgive each year essentially works out to $11.00 per child. It would sadden him if Council chose not to make that investment. Mayor Pro Tem noted there was a speaker card for Mike Harris. Mr. Harris was in agreement with Mayor Pro Tem and suggested the building and program be taken over by the Parks and Recreation department, that an ad hoc committee of various staff members be formed so the City had some say in operations. Motion - Councilmember Addiego /Second Councilmember Gupta: to approve resolution no. 2013. AYES: Councilmembers Addiego and Gupta, NOES: Councilmember Garbarino and Mayor Pro Tem Matsumoto, ABSTAIN: Mayor Gonzalez, ABSENT: None. Motion failed. Motion - Councilmember Addiego /Second Councilmember Gupta: to approve resolution No. - 2013 with changes made to reflect a no interest, no payment loan to be forgiven after 25 years or become due if services cease prior to 25 years. Motion approved by the following vote: AYES: Councilmembers Addiego, Garbarino, and Gupta, Mayor Pro Tern Matsumoto. NOES: None. ABSTAIN: Mayor Gonzalez. ABSENT: None. Recess: 9:22 p.m. Return to session: 9:28 p.m. PUBLIC HEARING Resolution approving Stormwater Management Service Charges for Fiscal Year 2013- 2014 and Resolution adopting Report of Stormwater Management Service Fees for Fiscal Year 2013.2014. Interim Environmental Compliance Manager Rob Lecel presented the staff report highlighting the Water Quality Control Plant's accomplishments during the past year. Public Hearing opened and closed at 9:35 p.m. Mayor Pro Tem Matsumoto noted C /CAG was floating the idea of a tax initiative to help cover costs of directives coming down from the state. If this tax was not approved by the voter, would the City be responsible for the additional expenses? What would be the range of costs if initiative does not go through? Manager Lece1 stated polling was already underway to measure the feasibility of a tax increase being approved by the voter. If the support was not there, the City would be responsible for REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 7 covering the costs of the unfunded mandates. This concern has been voiced by many cities but has been dismissed by the state with the belief that cities would find the money. Public Works Director Terry White responded to Mayor Pro Tern's question regarding the range in costs, which was speculative at this point. He had made informal estimates on his own, showing the base rate would have to go up five times from the current rate. The City was on the cusp of renewing and would find out the new requirements within the next 12 to 18 months. Motion - Councilmember Addiego /Second - Councilmember Garbarino: to approve Resolution No. 58 -2013. Unanimously approved by voice vote. Motion - Councilmember Addiego /Second - Councilmember Gupta: to approve Resolution No, 59 -2013. Unanimously approved by voice vote. 9. Resolution establishing the Sewer Service Rates effective for the Fiscal Year of 2013 -2014 and adopting a Report of the Annual Sewer Rentals or Charges for Fiscal Year 2013 -2014. Public Works Director Terry White presented the staff report explaining that this was the last year of a five (5) year plan put together in 2009 under Proposition 218. Council's plan to increase rates on the front end allowing for zero increases to occur in the last two years had been successful. In accordance, there would be no increase in this year's rate. Public Hearing opened at 9:45 p.m. Public Comments: Resident Mike Harris stated rates should be changed to $1.00 per day plus use. Tax bills have been raised for a number of years and this has been difficult on the retired community. Public Hearing closed at 9:46 p.m. Mayor Pro Tem Matsumoto stated the City of San Carlos recently adopted a plan that included a 25% increase, followed by 20% and then 10% increase equating to an increase of $804.00 /year. Compare that to South San Francisco's which was $532.00 /year. Councilmember Garbarino asked why trailer courts rates were less than single family dwellings. Director White responded when basing rates on consumption was under consideration, it was assumed they would consume less. Since, studies had confirmed that trailer units do use less. A three year plan will be introduced next year with a likely showing of the multi family units dropping down to trailer court rates. Motion - Councilmember Gupta/Second - Councilmember Garbarino: to approve Resolution No. 60 -2013. Unanimously approved by voice vote. As noted during Agenda review, Council heard item #11 before item #10. ADMINISTRATIVE BUSINESS REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 8 11. Use of Departmental Donation Accounts. Finance Director Jim Steele presented the staff report. This item came about during previous meetings of the Budget Subcommittee and Budget Study Sessions. Accounts of particular interest were the Police Department's Asset Seizure Fund and the Library Donations Account. It was his understanding that Council wanted to consider a specific policy on use of the funds particularly regarding Capital Improvement Projects ( "CIP "). Staff was present to answer questions. Referring to page two of the staff report, Councilmember Gupta stated Council could recommend putting the entire budget required for the Police Department lockers in the seizure funds rather than sharing with the General Fund as it is now. However, he could not find where the project would fit under the uses allowed by the Drug Enforcement Agency ( "DEA ") and asked staff which of the 12 categories the lockers would come into. He also asked if there were incentives not to use the seizure funds entirely. Director Steele confirmed the item would be under item six (6) which covered costs of equipment needed for law enforcement purposes. Chief Massoni added building improvements had been approved as permitted uses. The plan included using half of the fund for the first phase of improvements with the remaining funds being used for the second phase. If everything moves forward as planned, the expenses total approximately $1.6 million, more than what is currently in the fund. Councilman Gupta understood that to mean there were inadequate funds available if Council should direct the cost of improvements to be paid for solely from the fund. Chief Masson] clarified it could be done, but stated the additional phases would not be able to be completed. The Department was hoping for a 50150 split in order to complete multiple phases. City Manager Nagel recalled the discussion as being a matter of cash flow. Was the discretion of Council to save the General Fund and exhaust the seizure fund with the notion that it would be replenished? The fund currently averaged $500,000 /year. There was also discussion of adding an office to the task force, which may yield greater funds. . Councilmember Addiego felt money from the General Fund was almost sacred because it could be used for anything, whereas seizure dollars had a defined list of approved uses. He would be supportive to the use of the General Fund if seizure dollars dry up. He wants the improvements to be funded completely by the asset seizure fund. Councilmember Gupta agreed with Councilmember Addiego. Mayor Pro Tern Matsumoto expressed concern about sending another officer to the DEA rather than having another officer on the streets and asked Chief Massoni how that would effect staffing levels, salary and overtime expenses, and the success of investigations. Further questions were posed regarding charges from the County, reimbursements related to officers place on school campuses and the Downtown Bike Patrol. REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 9 Given the most optimum circumstances, Councilmember Addiego asked Chief Massoni how many officers he would like. Chief Massoni stated 40 officers were needed to work patrol in order to be at full staffing. Sending an additional officer to the DEA would have no change on that level. There were currently 77 officers in the department with five (5) of those in training and a potential loss of four (4). Optimum staffing would be approximately 83 officers. The DEA would pay the salary and benefits of the additional officer to be assigned. Regarding overtime, the Chief explained costs associated with that are approximately $1 million/year and noted overtime was needed for various reasons such as court appearances and the completion of paper work/reports, not just manning the streets. The City was charged by the County for the Narcotics Task Force as there was currently no officer assigned. Regarding officers on school campuses, that was looked at as part of prevention and a way to provide intelligence and strengthen relations with the kids. The Downtown Bike Patrol currently consisted of two (2) officers for the summer, and one (1) year - round officer. Mayor Gonzalez shared Mayor Pro Tem's concerns about staffing levels, adding that he had heard officers were being lost to various cities. He wanted to consider hiring another officer with the money. Councilmember Addiego reiterated his opinion regarding the General Fund as a fund of last resorts. His preference was to leave it intact. Stemming from prior discussions on investment, he reminded staff how much effort it took to earn $500,000. Based on Council's consensus City Manager Nagel would direct staff to change the CIP to reflect funding for the locker room improvements come entirely from the asset seizure funds and asked Council if they had further questions for other departments. Discussion on Library donation account included a possible use as seed funding for a new Main Library. City Manager Nagel recommended Council consider the potential of receiving $1 million from Measure A funding. Library Director Valerie Sommer clarified the $1 million was requested because that was the minimum amount needed to address ADA improvements for the building. Mayor Pro Tern Matsumoto asked if Council was to be looking at creating a policy. City Manager Nagel explained the intent of the discussion was to provide clarification as to how staff should act regarding donations accounts. Director Sommer has been following protocol by holding on to the donations for the purpose of funding a main library and that is what staff would like to continue to do. However, Council could provide other direction. Mayor Gonzalez asked if it was urgent to decide tonight. City Manager Nagel stated it was not. The report was all encompassing as staff did not want to assume certain areas we of more importance. REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 10 Mayor Gonzalez suggested waiting to see what happened with Measure A funding. Councilmember Gupta sought clarification as to when to act on the CIP item for the Police Department previously discussed. City Manager Nagel recommended formal action take place during discussion on the CIP, item 10(b). As he understood it, the library portion would be discussed in the future. Mayor Pro Tern Matsumoto requested to hear item 14 next out of consideration for Conference Center staff. Council agreed. 14. Resolution approving the South San Francisco Conference Center Authority Fiscal Year 2013 -2014 Operating Budget. Conference Center Authority ( "CCA ") Director Dean Grubl presented the staff report giving a brief overview of the CCA's accomplishments, projected revenues and expeditures. Councilman Addiego asked if the security personnel vacancies would remain unfilled. Director Grubl stated they were filled temporarily using an event security firm. Councilmember Gupta asked if the 20% decrease in operation expenditures was entirely related to the vacant security positions also, hearing of an overflow from San Francisco, the Councilmember asked if there was any pressure to expand operations. Director Grubl stated other retirements contributed to that percentage. Regarding an expansion, there was indeed an overflow from San Francisco. Expansion plans were being looked at through the Authority with an expansion meeting scheduled for next month to explore those opportunities. Motion - Councilmember Garbarino /Second - Mayor Pro Tem Matsumoto: to approve Resolution No. 64 -2013. Unanimously approved by voice vote. 10. Recommendation that the City Council (1) conduct a Public Hearing, (2) adopt a resolution approving the Capital Improvement Program (CIP) for Fiscal Year 2013 -2014, and (3) authorize staff to prepare plans and specifications for construction bids for construction advertising of projects under this program. Assistant Public Works Director /City Engineer Brian McMinn presented the staff report detailing the Capital Improvement Program. The program called for $9.8 million in appropriations with $1.13 million coming from the General Fund for 14 new projects and 11 existing projects. Approval of this budget and prior year appropriations would result in a total Capital Program of $37 million appropriated to 63 projects. Items removed from the CIP and project reductions were detailed. Public Hearing opened and closed at 10:35 p.m. REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 11 Councilmember Garbarino asked why the roof replacement for the IT building was removed. Assistant Director McMinn replied it was due to the fact that the building was formerly a Redevelopment property and was now in question. The roof replacement for the Magnolia Senior Center was still on. Relative to the removal of the Brentwood Park Tennis Courts, Mayor Pro Tern Matsumoto asked if the project could still be initiated for the same amount later on this fiscal year, or would it have to wait until next year. Assistant Director McMinn responded it was just removed from appropriations this year and was not precluded from coming back later on, as the funding mechanism would still be there. City Manager Nagel clarified this was a General Fund item. Councilmember Garbarino let Mayor Pro Tem know to expect request for new bathrooms if residents in the Brentwood Park area were to be polled. Councilmember Gupta wanted it noted that page 29 would now reflect the General Fund would be zero (0) and Other Police Seizure fund will be $1 million. Councilmember Addiego wanted to assure Chief Massoni that General Funds would be available should there be a shortfall in the asset seizure fund. Motion - Councilmember Gupta/Second - Councilmember Addiego: to approve Resolution No. 61 -2013. Unanimously approved by voice vote. 12. 2013 --2014 Budget Items: a. Resolution approving the Fiscal Year 2013 -2014 Operating Budget for the City of South San Francisco; appropriating the corresponding funds, authorizing the City Manager to make specified expenditures; approving the Gann Appropriations Limit; approving the Treasurer's Investment policy in 2013 -2014; and amending the Salary Schedule. b. Resolution approving changes to the 2013.2014 Master Fee Schedule for fees for services. Finance Director rim Steele presented the staff report which provided detailed information regarding the state of the local economy, the General Fund, services /need for more reliability and other funds. Mayor Pro Tern Matsumoto asked if the addition of the Parking Enforcement Officer was to address BART parking issues was due to an increase in ridership. Chief Masson noted the issue at hand was riders parking in residential neighborhoods and metered spaces. REGULAR CITY COUNCIL MEETING .TUNE 26, 2013 MINUTES PAGE 12 Mayor Pro Tem Matsumoto asked if the investment policy was online and accessible to residents. Director Steele was unsure but agreed to put it online in the case it was not. Councilmember Gupta thanked the Budget Subcommittee and staff for their hard work. He commended the City on their previous decisions and on the fact that it is one of the better fiscally managed cities, as evidenced by the percentage of the budget that is in reserves. Mayor Pro Tern Matsumoto asked about flexibility in terms of providing the Information Technology department (IT) with funds they may need for several in -house items. Director Steele referred Council to page 22 of the attachments, calling attention to the equipment replacement fund balance of $3.7 million. Additional money did exist. Councilmember Addiego sought clarification on the assessed value growth figures. Director Steele explained if someone bought their home during the market peak and reassessed at the market low, that amount becomes their new base but it is adjusted by a yearly CPI factor of 2 %. He was under the belief that if the market value goes up, previous years could be recovered, though he was uncertain. 3.8% overall was the assessed value growth in South San Francisco, which only a couple years ago was at zero. Mayor Gonzalez wanted to address the need for increased hours of operations at the Grand Avenue Library, currently open only four (4) days per week. Was there room in the budget to reopen the library an additional day, preferably Saturday? Students were not meeting the level of proficiency needed for success and an increase of hours in the Library's schedule was greatly needed within the community. Mayor Pro Tem understood the money for the Library was to be used for restorations. City Manager Nagel stated there were certainly dollars available and it was up to Council's discretion on how to use them, be it for restorations or for additional operating hours. Mayor Gonzalez sought Council's opinion on the matter, reiterating the programs offered by the library were those of the greatest need. Councilmember Addiego was supportive of Mayor Gonzalez' initiative. An increase in hours was a good faith effort towards the community and the ultimate repurposing of the Grand Library did not preclude Council from doing something in short ran. He asked Director Sommer an approximate amount needed to reopen the library for an additional day. Director Sommer reported the costs for operating an additional day was $50,000/year. Hours would be Friday 10:00 a.m. to 6:00 p.m. or Saturday 10:00 a.m. to 5:00 p.m. She continued that historically, Saturdays have been the day of lowest attendance and believed Friday would be a better option for the community. Mayor Gonzalez reminded her to consider the growth in community and that families could visit the library together on Saturday. REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 13 She understood the Mayor's point and noted that for Summer Reading Programs, more families were at the Grand Library than at Orange Library. Mayor Gonzalez recommended reopening for both days, if for at least just for a partial day on Saturday. Councilman Addiego understood that there was a distinct need on Friday, but a little less on Saturday. Director Sommer confirmed his assessment. City Manager Nagel noted if Council's direction was to go with one or both of those days they would augment and make the changes in the Operating Budget and Salary Schedule. Motion - Councilmember Addiego /Second - Councilmember Gupta: to approve Resolution No. 62 -2013 with a $100,000 augmentation related to the Library's Operating Budget and Salary Schedule. Director Steele noted one more item in the staff report regarding the Master Fee Schedule with additions and/or changes to the City Clerk, Planning, Library and Parks and Recreations Departments as detailed in the attachment. One change to note was related to Children's Material- books, audio, video etc. The current fee was $4.00 for the maximum overdue charge per item. This fee was to be lowered to $3.90. Motion - Councilmember Garbarino /Second - Councilmember Gupta: to approve Resolution No. 63 -2013. Unanimously approved by voice vote. 13. Resolution providing Interim Spending Authority for the first 60 days of the 2013 -2014 Fiscal Year, in the event the 2013 -2014 Operating Budget is not approved on June 26, 2013. Item not heard. 15. Resolution approving interim funding for Fiscal Year 2013 -2014 for the South San Francisco Conference Center Authority, in the event the 2013 -2014 Operating Budget is not approved on June 26, 2013. Item not heard. 16. Resolution awarding the construction contract to Granite Rock Company DBA Pavex Construction Division, of San Jose, California for the U.S. 101 Ramp Improvements Project (Project No. tr1103, tr1105, trl 106, tr1107, tr1010) in an amount not to exceed $4,366,783.75. Principle Engineer Sam Bautista presented the staff report and gave an overview of the bid selection process and project information. Mayor Gonzalez asked if construction would be taking place on all three sections at he same REGULAR CITY COUNCIL MEETING JUNE 26, 2013 MINUTES PAGE 14 time. Engineer Bautista coordination had been done with Caltrans for work to be done one ramp at a time to lessen the impact of traffic. A traffic control plan would also be in place. Mayor Pro Tern Matsumoto asked if there was a schedule available for Grand and East Grand. She asked because she wanted to resurrection the issue of bicycle and pedestrian improvements with the Transit Authority and wanted to make sure the construction would not have an impact. Engineer Bautista stated one would be available from the contractor once the contract was approved. Director White stated the two were so independent of one another he did not foresee an issue if they were going on at the same time. Work could be completed in a short amount of time. Councilmember Addiego noted the company TY Lin was the same company that was completing the eastern span of the Bay Bridge. Councilmember Gupta asked how much was in the Traffic Impact Fee. Engineer Bautista explained the traffic impact fee was collected during the permitting process for projects east of 101. Currently there was over $8 million in the fund. The remaining amount after the reduction $6.3 million could be used for design improvements that are listed in the program. Councilmember Gupta asked if there would be enough left to do other things that were needed. Engineer Bautista stated there may be enough for restriping projects, but development will spur more money and make way for more projects. Motion Councilmember Garbarino/ Councilmember Gupta: to approve Resolution No. 65 -2013. Unanimously approved by voice vote. COMMUNITY FORUM None. ADJOURNMENT Being no further business, Mayor Gonzalez adjourned the meeting at 11:33 p.m. in honor of Daniel Kemper. Submitted: Approved: Anna M. Brown Pedro Gonzalez Deputy City Clerk, City of South San Francisco Mayor, City of South San Francisco REGULAR CITY COUNCIL MEE"T"ING JUNE 26, 2013 MINUTES PAGE 15