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HomeMy WebLinkAboutRDA Minutes 1981-11-09 EXHIBIT "A" Mayor Gus Nicolopulos M I N U T E S Vice Mayor Roberta Cerri Teglia Council: CITY COUNCIL Ronald G. Acosta Mark N. Addiego City Council Conference Room Emanuele N. Damonte November 9, 1981 AGENDA ACTION TAKEN ADJOURNED REGULAR MEETING ADJOURNED REGULAR MEETING CALL TO ORDER: (Side 1 TF-973) 4:51 p.m. Mayor Nicolopulos presiding. Council present: Damonte, Acosta, Teglia, Nicolopulos. Council absent: Addiego. 1. Discussion of the Brentwood The following interested parties Parking Lot. introduced themselves from Arco Building Company and the Kenwood Company who operate the Brentwood Shopping Center: Bertrum Horn, Larry Horn, Robert Lee, Esq., Malcom Cohn. City Manager Birkelo presented Council and Mr. Cohn's associates with a draft agreement that provided that the property owners, as represented at this meeting plus Mr. Benetti and the Brentwood Holding Company, have reviewed it and feel some of the conditions were not satisfactory. He said that the agreement calls for the property owners to pay for resurfacing of the parking lot and to make other improvements including some irrigation systems, etc. He said that this was estimated to be in the neighborhood of $20,000 and provides on an annual basis that the City would keep records of the annual maintenance cost and would bill the holding company and the owners. He stated that the agreement would run for five years unless there was a breach by either party or either could terminate the agreement with a 60 day notice to the other party. He said that Mr. Cohn had indicated that the cost to the property owners was felt to be excessive and they have offered to pay up to $10,000 for the resurfacing and that the mainten- ence should not exceed $3,500 per year. The Staff estimated that the $3,500 was a figure less that half 11/9/81 Page 1 AGENDA ACTION TAKEN 1. Discussion of the Brentwood of the annual maintenance cost. Parking Lot - Continued. Mr. £ohn said that the group had come to the meeting to hear what the City had to say and had no new or enlightened proposals to submit. He said the subject of dollars and cents was the first problem and secondly that the problem had been created by the cleverness of their forefathers which brought about the inequities by deeding the property to the City. He said that the contention was that others were using the parking lot, commuters, and felt that the total maintenance should not be the res- ponsibility of the group. He continued, going further that the condition of the parking lot evolved through many years and that even though the negotiations with Mr. Birkelo had been protracted, that they had not deteriorated the lot further. He suggested joining forces and going fifty-fifty on the costs for the parking lot. Councilman Damonte said that this problem went back beyond his six year tenure in office and probably went back some ten years. He said that maintenance had been done on the lot by the City and at one time Mr. Benetti had restriped the lot. He refuted Mr. Cohn's statement that the commuters benefited from the lot and said that the Brentwood businesses received the most benefit. He said that the City had put a two-hour parking limit there which should be a deterent to commuters. He stated that since the benefit is all related to just that area that the group should have the responsibility of maintaining it or operating it. He said there were maintenance costs estimated at over $10,000, lighting and land- scaping plus management fees. He said that if the City was to subsidiz the parking lot it should get some benefits, i.e., parking meters, preventing parking or do something else with the land. 11/9/81 Page 2 AGENDA ACTION TAKEN 1. Discussion of the Brentwood Mr. Cohn said that there were deed Parking Lot - Continued. restrictions and obviously the parking is required. He said that the benefit was as a parking lot incidental to the shopping site and that the merchants required the parking lot to continue. Councilman Damonte asked how Mr. Cohn would feel if the City installed parking meters on the lot. Mr. Cohn said that his group could only speak for 60% of the foot traffic or users surrounding the site and could not speak for Mr. Benetti. He said that he did not think that parking meters would be a terrible problem, however he said that the original proposal of an Assessment District was less onerous.: He said that the group's lessees were so constructed that the costs were passed onto the consumers and therefore would not be as disasterous as the drafted proposal. He stated that the two-hour parking regulation was not enforced and that Brentwood had a heavy load of commuters and employees who park on the lot all day. Vice Mayor Teglia stated that she did not want the City to give up ownership of the parking lot. A discussion followed on the configur- ation of the lot, deed restrictions stating that the property was for the purpose of a parking facility, the strip around the lot not having res- trictions, revenue from meters for maintenance of the lot, the fact that there was not representation from Brentwood and in the event of an agreement it would not be binding, etc. Mr. Cohn said that the group had had a meeting with the Brentwood Holding Company and had reached a mutual accord of ideas, however installation of meters had not been discussed. 11/9/81 Page 3 AGENDA ACTION TAKEN 1. Discussion of the Brentwood Vice Mayor Teglia said that the Parking Lot - Continued. group's suggestion of paying $10,000 was not sufficient. Councilman Acosta said he agreed with Vice Mayor Teglia that it was not sufficient. He said that he had threatened barricading the lot to force something to be done rather than the City always paying for the maintenance. He stated that he was not in accord with installing parking meters because that would require the City to hire another person to minitor the meters. He said that he would like to see an equitable sharing of costs for the prupose of facilita- ting the parking. (TF-1193) City Manager Birkelo explained in detail the costs for purchasing meters, an enforcement officer, creating an assessment district, etc. A discussion followed on the figures derived for the parking lot mainten- ance, lot resurfacing and striping, etc. Mr. Cohn said that the Brentwood Holding Company hires outside contractors to resurface and maintain parking lots for $3,000 per year whereas the City was using a $10,000 figure for the same work. Director of Public Services Yee said that the improvements proposed by the City would improve the circulation and provide safety factors. A discussion followed on the history involving the upkeep and maintenance of the parking lot. Vice Mayor Teglia reiterated that the group should pay for the repairs and maintenance and said that this parking lot was not a large parking lot that might benefit BART customers and the community - that it only benefited Brentwood's customers. Mr. Cohn said that the group's prop- osal of a contribution would cover 11/9/81 Page 4 AGENDA ACTION TAKEN 1. Discussion of the Br~twood the expense of an average parking lot Parking Lot - Continued. as operated on a private level. He said that he did not see the need for paying for management expenses. (TF-1355) A discussion followed on the method by which the management fees had been calculated. Councilman Acosta expressed concern over City liability in the ownership of the property and felt it was thereforenecessary to have the management fees included. Councilman Damonte stated that to establish an Assessment District would would take a vote of the three entities and a four-fifths vote of the Council. Robert Lee, Esq., said there appeared to be a stalemate in that the City had a figure which required one hundred percent participation from the owners with which the owners had disagreement. Mr. Cohn said that there would have to be a meeting with the owners to resolve the difference in figures, however he was not convinced that that the $20,000 was the responsibility of the owners. A discussion followed on the costs relative to the establishment of an Assessment District.and that District covering all maintenance. Consensus of Council - Staff to make a Notice of Intention for an Assessment District and collect figures for the annual maintenance figures and present to Council at the first meeting in December. RECESS: (TF-1569) Mayor Nicolopulos declared a recess at 6:05 p.m. 11/9/81 Page 5 AGENDA ACTION TAKEN REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER: (Side 1 TF-1569) 6:10 p.m. Chairman Nicolopulos presiding. Members present: Damonte, Acosta, Addiego, Teglia and Nicolopulos. Members absent: None. 1. Grand Avenue Overpass Design. City Manager Birkelo stated that this item was the review of the East Grand Avenue Grade Separation Design with a general progress report related to the project. Director of Public Services Yee said that the consultant had been authorized to proceed with the design of the East Grand Avenue Overpass Project and made reference to the progress report that had been prepared by the Consultant.. He stated that the project was 30% complete and was slated for completion in June of 1983. Mr. Gordon Elliott, CH2M Hill, spoke of the activity chart that was included in the progress report; design artist renditions of landscape concepts; the CALTRANS project approval hung up because of a need for conformance with the Federal requirements on the flood plan and the wet lands. Director of Public Services Yee stated that under the EIR process there was a Federal and California requirement of which the California requirement had been met. He said that Federal funds had been used for Highway 101 in this area and as a result the Federal Government was involved in the City's Project. He continued in detail speaking of a Negative ~eclaration in which the items would be addressed by CALTRANS to meet the Federal requirement. Mr. Elliott stated that the most important requirement was that the 11/9/81 Page 6 AGENDA ACTION TAKEN REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY 1. Grand Avenue Overpass Design - City had to provide an auxiliary Continued. lane between Linden on-ramp and the East Grand Avenue off-ramp to take care of future development and replace the pedestrian over- crossing. He said that the auxiliary lane would cost $300,000 for con- struction and that the modification would be $200,000, He discussed other alternatives with the different related costs and engineering contin- gencies of up to $900,000. Director of Public Services Yee said that the existing pedestrian bridge was obsolete and that the clearance was not up to standards. He said that there were twenty-seven people a day that used the pedestrian bridge. He said that CALTRANS was going to take over all the commuter service and claim a lack of money and want the City to provide facilities for pedestrians. A discussion followed on the Homart plan to construct a walkway over the train station, whether the City should build a new bridge for CALTRANS for the benefit of twenty-seven people. Mr. John Aguillar, Homart Development Co., asked at what point would the over all schedule become impacted by the bridge. Director of Public Services Yee said that the best the City could hope for was spending $200,000 and the ~worst was to spend $500,000. He said that CALTRANS could take a position of not approving the City's project if the City did not build a new crossing. He said that the City could say fine and build the crossing; or disagree and appeal to a higher authority. He felt it was important not to jeopardize the project. 11/9/81 Page 7 AGENDA ACTION TAKEN REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY 1. Grand Avenue Overpass Design - Mr. Elliott spoke of the soils report Continued. (Side 2 TF-O01) and the information needed to design the foundation and the delay because of the railroad in that CALTRANS did not want the City to go out on their property to drill holes. He said there was no problem with meeting the deadline and getting everything under contract to correspond to State law to qualify for funding of three million dollars. An in depth discussion followed on the traffic lane and the signals, left turns, roadway widths, modify the supports for the CALTRANS' bridges, 2' x 88' high barriers, support columns to be flared at the top versus cylindrical columns, the costs involved with the columns, etc. Consensus of Council - Two TW column~ with a flare on top. Discussion followed on the painting maintenance schedule, color to paint the walls, reinforced earth contact with steel as retaining walls, vegetation being planted to line the walls, etc. (TF-243) Ms. Rosalind Wheeler, Landscape Architect, discussed the landscape concepts and stated which areas would be maintained by CALTRANS and which would be maintained by the City. She spoke in detail of the plant materials and trees to be used and made use of the artist drawings to illustrate the areas to be planted. She said that she would be using a special soil mixture to establish the plants quickly and yet require a low maintenance. 11/9/81 Page 8 AGENDA A~TION TAKEN REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY 1. Grand Avenue Overpass Design - A discussion followed on Algerian ivy, Continued. the need for herbicides to sterilize the soil, how far the project extended along the railroad tracks, maintenance problems in areas of limited access, having an attractive wall without landscapping. M/S Damonte/Acosta - That the meeting be adjourned. Carried by unanimous voice vote. ADJOURNMENT: Time of adjournment 7:40 p.m. CITY COUNCIL CITY COUNCIL The City Council reconvened at 7:41 p.m., all members present including Addiego. City Clerk Battaya informed Council that she would be attending an election seminar in Newport Beach during the week of November 16th and that Deputy City Clerk Gibson would act in her place at the 11/18/81 Council meeting. City Manager Birkelo asked that Council adjourn the 11/18/81 meeting to 11/25/81 for a presentation by Envirotech at City Hall at 7:30 p.m. Councilman Addiego left the podium at 7:41 p.m. and stated he had another meeting to attend. Councilman Acosta stated that Vice Mayor Teglia would attend the ALUC meeting in his stead while he attended a Criminal Justice Seminar. Vice Mayor Teglia said that the Historical Society had indicated a perference in moving the existing sidewalk on Linden to Miller Avenue in front of All Souls and would place a plaque in the planter box describing the historical significance of the sidewalk. She said that 11/9/81 Page 9 AGENDA ACTION TAKEN CITY COUNCIL CITY COUNCIL the Historical Society and All Souls intended to make an announce- ment to the members and parishioners of a fund being established for contributions towards the cost of the sidewalk restoration. She asked that the Director of Public Services inform the Society of the $4,900.00 estimate for the restoration. Councilman Acosta asked if the fountain was going to again be filled with water and if so the Women~ Club had a pump that the City could use. City Manager Birkelo said that Staff would investigate the alternatives and related cost and report back to Council. Director of Public Services Yee said that the cost for the sidewalk restoration could vary depending on whether one row of names or two rows of name blocks were inserteu around the Church. He said that several layouts would be made and would be presented to the Historical Society which would show the most cost effective methods. M/S Damonte/Acosta - That the meeting be adjourned. Carried by unanimous voice vote. ADJOURNMENT: (TF-428) Time of adjournment 8:00 p.m. RESPECTFULLY SUBMITTED, APPROVED: Barbara A. Battaya, City ~Terk Gus Nlcolopulos, M~yor City of South San Francisco City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of the item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and available for inspection, review and copying. 11/9/81 Page 10