HomeMy WebLinkAboutReso 3109-1960RESOLUTION NO. 3109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH SAN FRANCISCO AMENDING PERSONNEL SYSTEM RULES
AND REGULATIONS AND IN PARTICULAR AMENDING RESOLUTION
NO. 3046 ENTITLED, "PERSONNEL SYSTEM RULES AND
REGULATIONS OF THE CITY OF SOUTH SAN FRANCISCO"
BE IT RESOLVED by the City Council of the City of South San Francisco that
Resolution No. 3046 entitled, "Personnel System Rules and Regulations of the City of
South San Francisco", is amended as follows:
1. The first paragraph of Rule lB, Section 29, is hereby amended so that as
amended it shall read as follows:
"Type of Service": Service refers to the number of hours an employee works
and to the regularity with which he works. Service does not refer to an
employee's employment status -- i.e., permanent, probationary, provisional,
acting, temporary, or emergency.
2. Rule lB, Section 30, is hereby amended by adding thereto sub-section (f),
which shall read as follows:
(f) "Temporary": Acquired by an employee appointed to a position of lim-
ited duration, not to exceed ninety (90) calendar days.
3. Rule lB is hereby amended by adding thereto Sections 32, 33 and 34, which
sections shall read as follows:
"Section 32. Compensatory time off:' Shall be time off with pay granted an
employee in lieu of payment for overtime.
"Section 33. Reinst~tement: The re-employment without examination of a
former permanent employee within one year following his resignation from
competitive service.
"Section 34.
overtime:
Overtime:
The following definitions shall apply in regard to
(a) Overtime work: Work performed in excess of the number of hours or
days normally worked each day or week;
(b) Overtime pay: Pay granted an employee for overtime work in the
amount equal to one and one-half (1-1/2) times the regular rate of pay;
(c) Scheduled overtime: Work performed in excess of a normal work day or
week that has been seheduled in advance;
(d) Call-back overtime: Work performed in excess of a normal work day
or week where overtime work has not been scheduled in advance and where the
employee is called back from his home to perform the required duties.
4. Rule V, Section 4, is hereby amended so that as amended shall read as follows:
Section 4. Overtime: The following state the conditions which determine
when overtime pay shall be granted:
(a) Scheduled overtime: All employees, with the exception of department
heads and police and fire members, who work in excess of their normal work
day or week shall be granted overtime pay for the worked or given compen-
satory time off.
(b) Call back overtime: All employees, with the exception of department
heads and police and fire members, who are called back to work shall be
granted overtime pay for the time worked or given compensatory time off.
Whenever an employee is called back to work for less than one (1) hour, he
shall receive a minimum of one (1) hour overtime pay. Call back time com-
mences from the time the employee receives the call to report back to
work to the time he returns home.
(c) Members of the police and fire departments shall be granted pay for
such additional time at the regular rate of pay or given compensatory
time off.
(d) The department head, with the approval of the City Manager, shall
termine whether the employee shall be compensated with pay at said rate
giyen compensatory time off. Time off must be taken within'sixty (60)
calendar days of the time accrued.
de-
Resolution No. 3109 (Continued):
follows:
5. Rule V, Section 12, is hereby amended so that as amended it shall read as
Section 12. Hourly rates of compensation: The hourly rate of compensation for
payroll purposes shall be computed on the basis of twelve (12) times the monthly rate
divided by 52 times the number of working hours per week for the position for which such
hourly rate is computed. Hourly rates for positions designated as "per hour" positions
shall be computed on the basis of a forty-hour week unless otherwise provided.
6. Rule VI, Section 1, is hereby amended so that as amended it shall read as
follows:
Section 1. Announcement: All examinations for classes in the competitive ser-
vice shall be published by posting announcements in the City Hall or official
bulletin boards and in such other places as the Personnel Board deems advis-
able, including at least one newspaper circulated in the City. The announce-
ments shall be published and posted at least fifteen (15) days prior to time
of filing applications. The announcement shall specify:
(a)
The title and pay range of the class for which the examination
is announced,
(b) The nature of the work to be performed,
(c) Preparation desirable for the performance of the work of the class.
(d)
The dates, time, place and manner of making application and methods
of securing applications,
(e) The minimum qualifications desired.
The notice may contain such additional information as in the disc~r.etion of
the Personnel Board seems pertinent.
7. Rule IX is hereby amended by adding thereto Section 8 entitled, "Temporary
Appointments".
Section 8. Temporary appointments: In cases where the immediate employment of
an employee is necessary to the department, the appointing authority shall have
the power to make a temporary appointment of a limited duration not to exceed
ninety (90) calendar days. Employees hired on a temporary basis shall be noti-
fied in writing that such appointment is of a temporary nature and does not
entitle them to preference or right to a permanent position. Temporary employees
shall not accumulate sick leave, vacation pay, paid'holidays or the right of appeal.
8. Rule XI is hereby amended so that as amended it shall read as follows:
Section 1. (a) Annual vacation leave:
to full time employees as follows:
Vacation leave with pay shall be granted
(a-l) Two calendar weeks to those with continuous service from one to the com-
pletion of the ninth year of service.
(a-2) Three calendar weeks to those with continuous service from ten to the
completion of the nineteenth year of service. In the tenth year of service the
employee shall be entitled to request three calendar weeks vacation leave, but
if after taking said leave he shall fail to complete said tenth year, a pro rata
adjustment shall be made in his termination pay deducting the amount of unearned
vacation leave.
(a-3) Four calendar weeks to those with continuous service of twenty years or
more. In the twentieth year of service the employee shall be entitled to request
four calendar weeks vacation leave, but if after taking said leave he shall fail
to complete said twentieth year, a pro rata adjustment shall be made in his term-
ination pay deducting the amount of unearned vacation leave.
(b) An employee may, with the approval of the department head and City Manager,
defer one (1) calendar week of his annual vacation leave to the succeeding calendar year.
The employee shall file written request to defer with the department head, who shall, upon
~n~i~ hi~ nnnenval oe disao~roval, submit it to the City Manager.
bulletin boards and in such other places as the Personnel Board deems advis-
able, including at least one newspaper circulated in the City. The announce-
ments shall be published and posted at least fifteen (15) days prior to time
of filing applications. The announcement shall specify:
(a)
The title and pay range of the class for which the examination
is announced,
(b) The nature of the work to be performed,
(c) Preparation desirable for the performance of the work of the class.
(d)
The dates, time, place and manner of making application and methods
of securing applications,
(e) The minimum qualifications desired.
The notice may contain such additional information as in the disc~retion of
the Personnel Board seems pertinent.
7. Rule IX is hereby amended by adding thereto Section 8 entitled, "Temporary
Appointments".
Section 8. Temporary appointments: In cases where the immediate employment of
an employee is necessary to the department, the appointing authority shall have
the power to make a temporary appointment of a limited duration not to exceed
ninety (90) calendar days. Employees hired on a temporary basis shall be noti-
fied in writing that such appointment is of a temporary nature and does not
entitle them to preference or right to a permanent position. Temporary employees
shall not accumulate sick leave, vacation pay, paid~holidays or the right of appeal.
8. Rule XI is hereby amended so that as amended it'shall read as follows:
Section 1. (a) Annual vacation leave:
to full time employees as follows:
Vacation leave with pay shall be granted
(a-l) Two calendar weeks to those with continuous service from one to the com-
pletion of the ninth year of service.
(a-2) Three calendar weeks to those with continuous service from ten to the
completion of the nineteenth year of service. In the tenth year of service the
employee shall be entitled to request three calendar weeks vacation leave, but
if after taking said leave he shall fail to complete said tenth year, a pro rata
adjustment shall be made in his termination pay deducting the amount of unearned
vacation leave.
(a-3) Four calendar weeks to those with continuous service of twenty years or
more. In the twentieth year of service the employee shall be entitled to request
four calendar weeks vacation leave, but if after taking said leave he shall fail
to complete said twentieth year, a pro rata adjustment shall be made in his term-
ination pay deducting the amount of unearned vacation leave.
(b) An employee may, with the approval of the department head and City Manager,
defer one (1) calendar week of his annual vacation leave to the succeeding calendar year.
The employee shall file written request to defer with the department head, who shall, upon
endorsing his approval or disapproval, submit it to the City Manager.
(c) Employees who terminate employment shall be paid in a lump sum for all
accrued vadation leave earned prior to the effective date of termination. No such payment
shall be made for vacation accumulated contrary to the provisions of these rules. For
the purpose of determining earned vacation per month, divide number of days annual leave
due employee by reason of his years of continuous service by twelve.
(d) The times during a calendar year at which an employee may take his vacation
shall be determined by the department head and approved by the City Manager with due regard
to the wishes of the employee and particular regard for the needs of the service. Vacations
shall be taken in increments of one week. If the requirements of the service are such that
an employee.must defer part or all of his annual vacation leave in a particular calendar
year, the department head shall file request for such deferment with the City Manager and
obtain his approval. Deferred vacation which is not taken during the calendar year immed-
iately following the calendar year in which the vacation leave was deferred shall be com-
pensated for.
(e) In the event one or more municipal holidays fall within an annual vacation
leave such holidays shall not be charged as vacation leave and the vacation leave shall be
extended accordingly.
(f) In the event an employee is n~ permitted to take all of the vacation to which
he is entitled in'a calendar year, he shall be permitted to accumulate the unused portion to
his credit, provided, that on January 1st of any calendar year he shall not have a total
credit of more than thirty working days. of vacation except that in case of fire, flood, or
other extreme emergency an additional accumulation may be approved by the City Manager.
Resolution No. 3109 (Continued):
(g) The Personnel Officer shall keep proper records and schedules of
vacations accumulated and granted and shall make such reports thereof to the
executive officer as he may from time to time require.
9. Rule XI, Section 2 (a) is hereby amended so that as amended it shall
read as follows:
Section 2. Sick leave: (a-l) Sick leave shall not be considered as a
privilege whic h an employee may use at his discretion, but shall be allowed only
in case of necessity and actual sickness or disability or death in immediate family.
Absence from duty by reason of required attendance upon ill or injured mother,
father, husband, wife, son, daughter, brother or sister, mother-in-law or father-in-
law, or by reason of death of person related by blood, by adoption, or by marriage,
or any person residing in the immediate household of the employee shall not exceed
five (5) days of any calendar year.
(a-2) Sick leave with pay may be allowed to full time employees at the
rate of one week day for each calendar month of service, accumulable at the rate of
twelve (12) days a year to a total of sixty (60) days for full time employees with
ten (10) years or less continuous service and ninety (90) days for full time employees
with more than ten (10) and less than twenty (20) years continuous service, and one
hundred and twenty (120) days for full time &mployees with twenty (20) years or more
continuous service.
(a-3) In order to receive compensation while absent on sick leave the
employee shall notify his department head prior to, or within four (4) hours after
the time set for beginning his daily duties, or as specified by the head of his
department. A department head shall notify the City Manager in the same manner.
Should the absence be for one day, a personal affidavit may be required; should
the absence be for more than two days, the employee shall file with the department
head a physician's certificate, or personal affidavit, whichever may be required in
the discretion of the department head, or City Manager in the case of a department
head. Upon written approval of the department head, filed with City Manager, sick
leave shall be granted not to exceed ten (10)working days. Should sick leave be re-
quested for, or extended for a period more than ten (10) days, the employee's written
request must be approved by the department head and by the City Manager. Upon such
approval by the City Manager, sick leave pay shall be granted for a period not to
exceed forty-five (45) working days. Should sick leave be required for more than
forty-five (45) working days, employee's written request shall be forwarded through
department head and City Manager to City Council; and upon the City Council's approval,
sick leave shall be granted for a period not to exceed a total of sixty (60) days for
full time employees with ten (10) years or less continuous service and a total of
nineyt (90) days for full time employees with more than ten (10) years and less
than twenty (20) years continuous service, and one hundred and twenty (120) days for
full time employees with twenty (20) years or mcr e continuous service.
(a-4) A report of sick leave shall be made. to the Personnel Board so that
it may be reviewed. Such leave credit earned for service under the prior ordinance,
and rules shall be continued under Ordinance No. 449 and these Rules and Regulations.
10. Rule XI, Section 7, is hereby amended so that as amended it shall
read as follows:
Section 7. Holidays: All municipal offices with the exception of the
police, fire and sanitation departments shall be closed on the following legal holidays:
(a) New Year's Day, Lincoln's Birthday, Washington's Birthday, Memorial Day,
Independence Day, Ad~ission Day, Labor Day, Columbus Day, Thanksgiving,
Ar~istice Day, Christmas and Good Friday from twelve noon until the hour
of three post meridian.
(b) When a holiday falls on a Saturday, full time employees, except for
department heads, shall have a day off as approved by-department head.
When a holiday falls on Sunday, it shall be observed on the following Monday.
(c) Employees of the Safety Departments (Fire, P°lice and Sanitation) shall
be compensated for the following holidays: New Year's Day, Lincoln's Birthday,
Washington~ Birthday, Memorial Day, In dependence Day, Admission Day, Labor
Day, Columbus Day, Thanksgiving, Armistice Day and Christmas, by an additional
day~ pay, or compensating time off, if the holiday, or day of observance,
falls on said employee's working day or day of rest. Should the employee
be unable to work on a holiday, which is his day of work, due to an injury
in course of his employment, he shall receive an additional day's pay or
compensating time off provided he does not receive compensation for said
day from other sources. Should the employee be unable to work ona holiday
which is his work day because of sickness, he shall be entitled to an addit-
ional day's pay provided he makes up the day of'work.
I hereby certify that the foregoing resolution was regularly intro-
duced and adopted by the City Council of the City of South San Francisco at
a regular meeting held this 7th day of November, 1960, by the following vote:
AYES,
Councilmen Andrew Rocca, G. J. Rozzi, Emilio Cortesi, Leo J. Ryan
and Patrick E. Ahem
NOES, None
ABSENT, None
ATTEST:
ARTHUR A. RODONDI
CITY CLERK