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HomeMy WebLinkAboutReso 3363-1962342 RESOLUTION NO. 3363 RESOLUTION OF GOVERNING BODY OF THE CITY OF SOUTH SAN FRANCISCO REQUESTING COUNTY CLERK OF SAN MATE0 COUNTY TO RENDER SPECIFIED ELECTION SERVICES PURSUANT TO SECTION 9483 OF THE ELECTIONS CODE, AND TO FURNISH VOTING MACHINES RESOL~D by the Governing Body of the city of South San Francisco, as follows: !. That the Board of Supervisors of the County of San Mateo shall be, and is hereby, requested to permit the County Clerk of said County to render the services hereinafter specified relating to the conduct of the ~enera! municipal election to be held in said city on Tuesday, the tenth day of April ~962, for the purpose of submit- ting the following to the qualified voters of said city: The election of two members of the City Council full-term. 2. That the election services requested by said city in connection with the holdinE and conducting of said election are more particularly set forth in Exhibit "A" attached hereto, and incorporated herein the same-as~though fully set forth at length. 3. That this governing body shall, and~does hereby, accept the terms and conditions of the performance of said election services, (and the furnishing of voting machines); and this governing body further agrees to make the payments therefor, as set forth in Resolution No. 16928 of the Board of Supervisors prescribing the payments for the rendering of specified election services to cities and districts and for the furnishin~ of voting machines to cities, districts and political subdivisions by said County Clerk, adopted on the 19th day of December, 1961. 4. That this governing body shall, and does hereby agree to comply with the terms and conditions of the instructions for elections prepared by the County Clerk, attached hereto as Exhibit "B". I hereby certify that the foregoing resolution was regu- larly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 15th day of January, 1962, by the following vote: Ayes, Councilmen Noe S, Ab sent, " G. J. Rozzi, Patrick E. Ahem, Emilio Cortesi, Andrew Rocca, and Leo J. Ryan. None, None. ATTEST: ARTHUR A. RODONDI City Clerk EXHIBIT "A" ELECTION SERVICES REQkrESTED FROM COUNTY CLERK: !. Preparation and supplying of four (a) copies of precinct indexes to the affidavihs of registration of eligible registered voters by consolidated election precincts as established by the governing body of such city or district in connection with such election. 2. The addressing and preparation of polling place notices for the eligible registered voters of such city or district in connection with such election. 3. Where required, the insertiny in envelopes for mailing sample ballots or other election matter to the eligible registered voters of such city or district in connection with such election. 4. Furnishin~ card or paper stock necessary for the preparation of polling place notices in connection with such election. 5. The furnishing of voting machines and such other election equipment as is necessary for or incidental to said election. PAYMENT TO BE MADE BY CITY OR DISTRICT: 1. Furnishing precinct indeses at $3.00 per thousand names or portion thereof appearing thereon, with minimum charge to be $3.00. 2. The addressing and preparation of polling place notices for the eligible registered voters at $10.45 per thousand for each one thousand, with minimum charge of $ o.45. - 3. Where required, the inserting in envelopes for mailing election matter to the eligible registered voters $5.90 per thousand for each one thousand, with minimum charge to be $5.90. 4. Furnishing card stock for polling place notices to eligible registered voters $6.25 per thousand large card stock, and $4.25 per thousand small card stock or paper stock. RESOLUTION NO. 3363 - EXHIBIT "A": (Continued) 5. For services required for use of votin~ machines furnished by County Clerk other than drayage costs or the cost of printing.ballot labels therefor, the sum of $7.75 per machine for each votin~ machine used at said election. 6. Drayage costs and the costs of printin~ ballot labels incurred in con- nection with the use of voting machines furnished by County Clerk for said election shall be arranged and paid for by this ~overning body by contract with the private person, firm or corporation supplying such service. i2/6i Election-Registration Department Hall of Justice and Records Redwood City, California EXHIBIT "B" GENERAL MUNICIPAL ELECTIONS -- APRIL 10, 1962 SUGGESTIONS to the City Clerks in preparing for the use of Votin~ Machines at this election and pertinent dates necessary for the County Clerk to complete elections services as requested by the City Clerks. 1. Authorization to perform special services to City to be made by Reso- lution of the City.Council requesting Board of Supervisors to permit County Clerk to render the specified services to the City relating to the conduct of the election. The City shall reimburse the County in full for the services rendered upon presenta- tion of bill. Section 22003, Elections Code (See Exhibit "A" for specified services available) 2. County Clerk to be advised, by letter, of the following: a - Official Name of Election, Section 22801, 22830, 22831 Elections Code b - Voting Precincts, Section 22804, 1565, 15110 Elections Code c - Polling Place Locations d - Election Officers, Section 22805, 1604, 1605, 1606 Elections Code e - Number of Voting Machines required by Voting Precincts - Note: "b" & "d". Voting Precincts as set up by the County are on the basis of not to exceed 600 voters. Section 1565, Elections Code~ i. 3. Polling Place Location Requirements for Voting Machines~- a - No polling place should be located in ].ivin~ quarters due to weight of machines. Use of locations with concrete or solid floors or public buildings should be utilized with a maximum of three steps at entry. b - Locations should have grounded wiring, if possible. c - Polling Place owners to furnish table and chairs wherever possible. 4. INDEXES After the closing date for the registration, February 15, 1962, this office will prepare indexes for use at the election. Completion date for this work will be no later than March 15, 1962. 5. ADDRESSING OF POLLING PLACE NOTICES - To properly complete this work or service it 'will be necessary to have your list of Pollin~ Places, by precincts, by February 1, 1962, so that we may prePare our schedule for use in addressin~ these notices after closing date for registrations, February 15, 1962. 6. SAMPLE BALLOTS - Sections 15083 - 15085, Elections Code The sample ballots shall be in either full or reduced size and arranged so as to show that part of the voting machine being used and with suitable instructions for voting on the machines. This entails different settin~ of type than for Absentee Ballots or Voting Machine Ballot Labels. (See Sample Ballot attached) It will be necessary to give printer a~pertinent data for the preparation of the sample ballot, with printing time allowed, so that the printed and folded sample ballots be in our office no later than March 6, 1962. The sample ballots, as forwarded to us must be certified correct and the cost of printing same is to be borne by the City. Sample Ballot envelopes to arrive our office no later than March 6, 1962. Cost borne by City. Any other insert material, measures, etc., to be certified as to correctness and to arrive in our office no later than March 6, 1962. Cost borne by City. The dates shown are necessary to comply wit~ Section 10012, Elections Code, requirin~ mail- in~ to commence not more than 40 days b~fore the day of election and the completed mailing of sample ballots not less than 10 whole days before the election day or March 30, 1962. 7. ABSENTEE OFFICIAL BALLOTS Sections 10013, 22870, 22871, 22872, 22873, Elections Code. This ballot is set up in accordance with mentioned code sections. The Ballot is exactly the same type of Official Ballot used at previous elections. There is no resemblance to the sample ballot. The responsibility of making up this ballot and the cost of same is to be borne by the cities. For your information Absentee Ballots must be available for your use on March 12, 1962. 344 RESOLUTION NO. 3363 - EXHIBIT "B": (Continued) PRECINCT SUPPLIES AND PRINTING OF BALLOT LABELS FOR VOTING MACHINES Sections !5050, 15089 Elections Code 8 A. Precinct supplies should be ordered specifyin~ "for votin~ machine use". 8 B. The printing of ballot labels is ordinarily included as part of pre- cinct supplies. As nomination filings close February 15, 1962, 12 noon, the data for printer (See Ballot Label Sample~ must be in his hands, and printing time allowed, so that the labels can be certified correct by you and delivered to this office no later than March 9, 1962. The cost of, and responsibility for to be borne by the city. By having Ballot Labels in our possession on March 9, 1962, the starting of machine set- up can be made, with the completion date set for April 3, 1962. On April 4, 1962, drayage companies, as selected by the city, can begin picking up and deliverin~ machines to the precincts. Assi~nment of machines to the precinct is made by this office. Machine assignment listing should be available by April 2, t9~. Cost of drayage to be borne by city. 9. ELECTION OFFICER INSTRUCTION - Section 15151, 15152, 15153, 15154 Elections Code Election Officer listin~, by precinct, must be in our office on or before March 9, 1965. This is latest possible date so that we may arrange dates and hours for in- struction in use of voting machines. Ail classes must be completed by March 30, 1962 and Certificate of Qualification issued to each Election Officer. 10. KEYS TO VOTING MACHINES - Sections 14944, 15156, 15157, 15161, 15162, 15257, 15258 Elections Code. The keys for the voting machines will be delivered to the City Clerk in sealed en- velopes with all pertinent data as to precinct identification typed thereon. Also attached to envelope will be a receipt for the keys that will be signed by the In- spector, at the time of delivery by City Clerk. This for City Clerk files. Section 15156, 15157, Elections Code. After all work has been completed at the precinct and the machines locked to prevent operation, the keys are to be placed in an envelope, as supplied by the City Clerk, with all items on the envelope filled out and sealed envelope to be returned to the City Clerk. Sections 15257, 15258 Elections Code. We will pick up all keys at your office the day followin~ the election. Ail envelopes mentioned should be part of the precinct supplies. 11. ELECTION DAY - On Election Day, April 10, 1962, we will have a suf- ficient number of stand-by voting technicians on hand from 6:00 A.M. to 8:30 P.M. to care for any emergencies that may occur. Telephone Numbers -- EM 6-3644 EM 9-0408 12. ~VOTING MACHINE RETURN TO OUR WAREHOUSE - On April !lth and 12th all voting machines would be enroute back to our warehouse. 13. OFFICIAL CANVASS - Sections 15255, 15256, Elections Code. As machines will be in our warehouse the Official Canvass will have to be made there. To accommodate the City Clerk, we will have men at the warehouse to aid in removin~ covers, etc., to expedite this work. A schedu~as to the day and time for City Clerk to make the Official Canvass would be advisable. After the Official Canvass, all totals must be left on the machines for 8 days fol- lowin~ the election. Section 15254, Elections Code. Election-Registration-Department Hall of Justice and Records Redwood City, California