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HomeMy WebLinkAboutMinutes 2013-11-13U O �AtrFOt�N�A CALL TO ORDER ROLT. CALL MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, NOVEMBER 13, 2013 7:00 P.M. Time: 7:00 P.M. Present: Councilmembers Addiego, Garbarino and Gupta, Mayor Pro Tern Matsumoto and Mayor Gonzalez PLEDGE OF ALLEGIANCE Led by: Mayor Gonzalez PRESENTATIONS • Presentation of Poster Contest winners for National Fire Prevention Month Fire Battalion Chief Steve Cardosi went over the components of the Fire Prevention Program presented to students; this year's theme was "Preventing Kitchen Fires ". Safety Inspector Michele Orque provided information about the poster contest and presented awards to the following children: Kindergarten - Colin Do and Skarlett Lau (St. Veronica) 1 st grade - Marcus Mecurio (Ponderosa) and Luciana Collado (All Souls) 2nd grade - Anthony Campos (Spruce), Zainab Noor (Buri Buri), Kaitlyn Campos (Hillside Christian Academy) and & Charlize Rodriguez (Monte Verde) 3rd grade - Tyler Torres (Los Cerritos) and Elena Johnson Sasu (Mills Montesso) 4th grade - Michael Mecurio and Nikaella Mariano (Poderosa) 5th grade - Jonah Comacho (St. Veronica) and Amanda Rose Patea (Ponderosa) • Peninsula Health Care District -Burlingame 'Health Focus Campus' Presentation, presented by Peninsula Health Care District Chief Executive Officer, Cheryl Fama. Peninsula Health Care Chief Executive Officer Cheryl Fama provided and overview and updates on the land development of the Health Focus Campus. To follow the progress please visit www. peninsulahealthcaredistrict.org or call (650)697 -6900. Mayor Gonzalez asked how much the project was expected to cost. Ms. Fama responded the project was expected to cost between $121 to $175 million. HEAL Cities Campaign recognition of South San Francisco as a "Fit City ", and presentation of $5,000 consulting grant to continue developing the City's Employee Health and Wellness program presented by Matthew Jacobs, Community and Government Relations Manager, Kaiser Permanente, San Mateo Area Public Affairs. Mr. Jacobs presented Council with the "Fit City" award, which was gained in part through its ban on drive -thru restaurants, and the Workforce Health Programs the City has taken on, specifically the resolution passed on July 10 supporting workforce health through the Employee Wellness Program. Mr. Jacobs also presented the City with a $5000 grant to be spent towards the Employee Wellness Program. South San Francisco is one of only five cities to receive this grant. Mayor Pro Tern Matsumoto commented on the changes that have been implemented since the Employee Wellness Program started, 'including healthier food options at City events. Mr. Jacobs also noted the implementation of stretch breaks at meetings lasting more than 2 hours and commended Council for taking the lead. Briefing regarding the planned closure of two runways at SFO during the summer of 2014 to accomplish construction of federally- mandated Runway Safety Areas, by SFO Public Information Officer Doug Yakel. Mr. Yakel reported San Francisco International Airport (SFO) was preparing for a dual runway closure to perform federally mandated Runway Safety Area improvements. The closure will last from May 2014 through September 2014. During this time, SFO will construct special zones at the end of the runway to safely capture an aircraft's landing gear should it overshoot the airstrip. More than 40 airports across the country are implementing these enhancements. The summer months were determined the fastest and safest option for completing this project as it would take advantage of good weather conditions. SFO has been planning for this final phase of construction since 2008. Runway Safety Area improvements have already been made to two other runways. Regarding flight schedules, SFO consulted with the FAA, airline partners and other stakeholders to ensure flight schedules are pre - adjusted for traveler convenience. RSA construction is not expected to cause any flight cancellations in 2014. Communities located near the airport may see and hear increased air traffic. SFO's Fly Quiet noise abatement program will continue and airlines will be ranked and graded for their use of noise - mitigating departure routes. The closures were announced on November 8 and resources were activated on SFO's website. More information can be found at www.flysfo.com Councilmember Gupta wanted to reaffirm that the City would not be signs ficantly impacted by traffic and holding patterns. Mr. Yakel noted consultation had been done with the FAA to minimize impact. There was a chance of increased delays and holding, but at ground delays. Arrival delays were also a REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2013 MINUTES PAGE 2 possibility. It was likely there would be gate holds and taxiing aircraft. FAA would have oversight during this period and would craft the flight schedule. Mayor Pro Tern Matsumoto questioned the reasoning behind the selection of months and whether construction noise would pose an issue. She also asked if the airlines would be using larger aircraft to make up for the loss in volume. Mr. Yakel stated the summer months were selected because there were the dryer months, The marine layer of fog could still create the possibility of delays. Construction would be 24/7 but it would not include a large degree of noise generating work, mostly grinding and repaving. Mr. Yakel stated that consolidating flights had been suggested to the airlines, for example, taking two small flights and turning into one large flight. Councilmember Addiego asked about the average daily impact and if there was any attempt to shift flights to other area airports. Mr. Yakel stated the flight schedule was anticipated later this year. Redistribution was not applied because each airport needed to come up with their own solutions to meet the FAA standards. • San Mateo County Transit District - Bus Rapid Transit (BRT) Study presentation by- Melissa Reggiardo, SamTrans Planner. Planner Reggiardo provided an overview of the study and the expected timeframes, including when the City and its resident could provide input. Bus Rapid Transit ('BRT') is being studied with the ultimate goal of providing a higher quality bus service on the El Camino Real ( "ECR "), increasing ridership, promotitng livability and commercial vitality, minimizing cost increases and operational impacts, and minimizing traffic and parking impacts. Rapid service, which involves skipped stops and some signal /street priority, would be a short term goal while full BRT with dedicated lanes, enhanced stations and rail like operations, would be the long term goal and could see implementation when local conditions and/or opportunities warranted. Next steps would include additional presentations, public workshops, development of conceptual alternatives, continued coordination with Caltrans, City /County Association of Governments and Grand Boulevard Initiative, updates to the SamTrans Board and recommendations made in spring/summer 2014. A schedule of upcoming workshops was provided. Mayor Pro Tern Matsumoto noted the importance of community participation in the workshops and asked if dedicated bus lanes were being considered. Planner Reggiardo stated they were currently being looked at but that was considered more of a longer term goal. Councilmember Garbarino asked what would happen when you get to areas like the north end of San Mateo and the north end of Burligame, where there are only four lanes. In terms of rapid service, PIanner Reggiardo explained that not much could be done and dedicated lanes were not feasible. A feasible option may include signal timing. REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2013 MINUTES PAGE 3 Councilmember Gupta questioned how the BRT would affect the traffic calming and pedestrian friendly efforts that were objectives for the Grand Boulevard Initiative. Planner Reggiardo noted that would involve striking a balance between traffic signal priority and pedestrian improvements. Also, the Caltrain preemption would need consideration. It was noted though, that speed would be gained mostly through skipped stop service. The current ECR stops approximately 130 times, there would be huge travel time advantages if that was cut by two - thirds. Councilmember Gupta stated while he would Iike to have the BRT replacing cars, a more pedestrian friendly use of the ECR was also a goal. It seemed to him this would require more stops rather than fewer. Planner Reggiardo stated it was likely present service would remain. Mayor Gonzalez thanked Planner Reggiardo and announced the next community workshop as taking place at the MSB on Thursday November 14 at 6:00 p.m. AGENDA REVIEW No changes. PUBLIC COMMENTS None, ITEMS FROM COUNCIL • Announcements. • Committee Reports. Mayor Pro Tem Matsumoto took the opportunity to praise former City Manager Barry Nagel and his history of service to the City. The Mayor Pro Tem also provided reports out of the meetings for the City /County Association of Governments and the Transit Authority and gave thanks to the Design Review Board, Director Terry White, Barry Nagel and Kevin Mullin for their work in regards to the Caltrain station and the $650,000 awarded to conduct a grade set study. Mayor Pro Tem requested staff look into regulating e- cigarettes and suggested looking at other cities who have done so for suggestions. Lastly, Mayor Pro Tern Matsumoto referenced a recent report detailing substandard living conditions of a mental health facility when asking that properties within the City, such as the Industrial Hotel, receive semi - regular attention as to prevent situations as critical as this. Councilmember Gupta echoed Mayor Pro Tem Matsumoto's statements in regards to former City Manager Nagel. The Councilman reported out of the South San Francisco Unified School district subcommittee meeting where an overview of the Big Lift Initiative was presented by Jeanie McLoughlin, County Director of Early Learning Support Services. He announced there would soon be $20 million in funding available for the establishment of quality pre - school facilities and that South San Francisco would be one of the areas seriously looked at. Lastly, REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2013 MINUTES PAGE 4 Councilmember Gupta gave thanks to those who supported his candidacy for Council and elected him to serve. Councilmember Addiego congratulated the winners of the election, making special note of high vote getter City Treasurer, Frank Risso. The Councilman took the opportunity to thank Mayor Gonzalez for his years on Council, stating he would miss working with him and calling him a calming dignitary. Councilmember Addiego reported on his attendance of the Latino Commission Awards where three awards were handed out in relation to work with substance abuse issues and transitional housing specific to the Latino world. Individuals recognized included Stephen Kaplan, Director of Behavioral Health and Recovery Services at San Mateo County, and James Stillwell of San Francisco. Lastly, Councilmember Addiego took a moment to remember Warren Heckman, creator of the Blue Knights Jazz Band and requested the meeting be adjourned in his honor. Councilmember Garbarino requested the meeting be adjourned in honor of Val Grossi. Councilmember Garbarino congratulated those who were re- elected and newly elected, and gave praise to the others for running a good race. He also thanked Mayor Gonzalez and Barry Nagel for their years of service. Reports out of the Regional Airport Planning, League of California Cities (LOCC) League Leaders and Board of Directors and the LOCC meetings were given. A reminder was given that in April there would Legislative Action days in Sacramento. At the LOCC meeting, Ca1PERS discussion was had about recovering 50% of their losses. Councilmember Garbarino asked Finance Director, Jim Steele to speak further on the matter. Director Steele explained that Ca1PERS recently changed their actuarial assumptions to be more conservative and lowered their projected earnings assumption from 7.75 to 7.5. Losses occurred during the recession so CalPERS is increasing rates for a 5 -year period for cities, school districts, counties, etcetera. The formula they are using is on their website; numbers were not exact but beginning in 2015, South San Francisco will see a $500,000 increase in each of the 5 years in the general fund. The good news was the City was making its PERS contributions and was funded. Mayor Pro Tem Matsumoto also noted another expense would come in relation to federal Americans with Disabilities Act accommodations. Mayor Gonzalez reported out of his last HOPE meeting, a nonprofit group that serves the needy in San. Mateo County. He recommended someone from Council take his position as the City was the only representative from north county. He also noted his seats with the Association of Bay Area Governments ( "ABAG ") and Housing Endowment and Regional Trust ( "HEART ") would need to be filled. Report out of the HEART meeting included information on an event for homebuyer assistance /advice at Tanforan. Mayor Gonzalez announce the Boys and Girls Club was fundraising with canisters placed at local merchants to collect pennies as part of its 1 million pennies campaign. Please be on lookout for canisters at local businesses and give if you can from now through the month of December. If you own a business and would like to have a canister, please call (650)589 -7090 ext 11. As mentioned earlier, the Staples on Noor Ave is welcoming U.S. postal service and the Linden Avenue Post Office was in danger of closing. Other announcements included the extension of library hours, South San Francisco Police Athletic League dinner and dance and the Thanksgiving Fun Run. REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2013 MINUTES PAGE 5 Mayor Pro Tern Matsumoto added that Improving Public Places was having its annual wreath making fundraiser on December S from 9 to 12 noon at the Orange Park art studios. She also asked that this evening's meeting be adjourned in memory of two individuals: Bill Schumacher, former Mayor of Daly City and Board of Supervisor and the mother of the City's Childcare Program Kellie Jo Cullinan's, Wanda Henderson. Wanda was a blind business owner and advocate for people with disabilities. She fought successfully for the passage of a senate bill that allowed blind widows to be business owners. • Motion to cancel the regular City Council meeting of November 27, 2013 and December 25, 2013. Motion - Councilmember Garbarino /Second - Councilmember Gupta: to cancel the regular City Council meetings of November 27, 2013. Unanimously approved by voice vote. Motion - Councilmember Addiego /Second Mayor Pro Tern Matsumoto: to cancel the regulars City Council meeting of December 25, 2013. Unanimously approved by voice vote. • Request to Adopt a Resolution urging passage of the United States Postal ,Service Protection Act of 2013, Senate Bill 316. Councilmember Addiego was not in favor of adopting the resolution. While he was agreeable to the language regarding the prefunding of health benefits, he was not sure about Saturday deliveries being necessary and believed the USPS should revisit their business model. Councilmember Garbarino noted the USPS was under the thumb of congress and therefore, did not have charge of its own destiny. While he agreed they needed should revisit their business model and explore potential partnerships, he would still support bill because he believed it was the right thing to do. Councilmember Gupta stated his support for the bill but also wanted to encourage the USPS to innovate, perhaps using Amazon as a model on efficiency. Motion - Councilmember Gupta/Second - Councilmember Garbarino: to approve Resolution No. 117 -2013. AYES: Councilmembers Garbarino and Gupta, Mayor Pro Tem Matsumoto and Mayor Gonzalez. NOES: Councilmember Addiego. ABSENT: None. ABSTAIN: None. • Request for participation in "Covering Every City," an Initiative of Covered California. Matthew Jacobs, Community and Government Relations Manager, Kaiser Permanente, San Mateo Area Public Affairs spoke in support of the measure and offered Kaiser's assistance in the outreach efforts. Mayor Gonzalez wanted to support the measure, as he agreed that people needed a better understanding of what the Affordable Care Act ( "ACA ") means to there and their families. He also expressed concern over the potential for scams. Interim City Manager Mattas explained the intent of the measure was for Council to endorse Covering Every City Day sometime before March of 2014. REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2013 MINUTES PAGE 6 Council was agreeable to drafting a proclamation in support but Councilmember Addiego felt the City should get behind it in a bigger way. Given what was going on nationally, he felt providing more outreach was important, as the ACA would not work if people didn't sign up. Councilmember Garbarino agreed, noting the City had the facilities and wherewithal to perform more of the requested items. Manager Mattas stated Council could chose to provide further information to the public using existing resources and provide a public meeting forum for certified speakers. Motion: Councilmember Garbarino /Second - Councilman Gupta: to direct staff to implement the suggested items. CONSENT CALENDAR Motion to approve the minutes of the meetings of October 23, 2013. 2. Motion confirming payment registers for November 13, 2013 3. Motion to accept the Siebecker Recreation Building Roof Replacement Project (Project No. pfl 303) as complete in accordance with the plans and specifications. 4. Resolution awarding a construction contract to Tricon Construction, Inc, doing business as Tricon Aquatics of Rancho Cordova, California for the Orange Memorial Park Pool Plaster Renovation Project (Project No. pfl 403) in an amount not to exceed $183,638. 5. Resolution awarding a construction contract to Bullet Guard Corporation of West Chief's Office Project (Project No. pfl 409), in an amount not to exceed $53,747. 6. Acceptance of Donation to the Police and Fire Department from Asiana Airlines. 7. Resolution in Support of Senate Bill 405, which would phase out single -use bags t hroughout California. Resolution assigning a salary range for the newly created classification of Human Resources Manager and amending the 2013114 salary schedule. 9. Resolution authorizing the City Manager to execute agreements with Dell, CDW -G and HUBB Systems LLC to purchase 80 personal computers, Microsoft Office 2013 software and 26 mobile computers, in an amount not to exceed $413,914.00; and amending the 2013/14 equipment replacement budget by $242,989. Councilmembers requested discussion on items 4, 8 and 9. Motion: Councilmember Addiego /Second - Councilmember Garbarino: to approve consent calendar items 1 -3 and 5 -7. Unanimously approved by voice vote. Item 4 - Councilmember Garbarino asked what the usual maintenance schedule was and all that the project entailed. REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2013 MINUTES PAGE 7 Sports Program Manager Gus Vellis stated the maintenance period usually ran, from the beginning of December through the beginning of January. This project would take longer as it included the plaster work, work on the main drain, replacement of underwater lights and the installation of an ultra - violet disinfectant system. Item 8 - Councilmember Gupta asked if the person selected as interim would still be carrying their previous duties and if the newly created position would remain on the books after the interim period. Interim Assistant City Manager Kathy Mount responded that staff would be melding the two positions; the Interim Director position was not a full time, so there was time for her to do both. Also, the position would stay on the books but it was questionable as to whether it would remain filled. Details would likely be worked out once a new City Manager was in place. Item 9 - Councilmember Gupta asked about the $57,000 difference between the RFP bids submitted by RAMCO and Data911. He also asked if there was a basis in the costs that made them reach these figures. Captain Jeff Azzopardi responded RAMCO was based out of Michigan with no local clients in California or any other of the western states. As such, they would have a hard time providing the servicing. Data91 I was located in Alameda and works with several different agencies in the bay area and research of their customers uncovered excellent customer service. Additionally, RAMCO's bid did not include installation which would have increased their bid by approximately $30,000. Councilmember Addiego asked why the Information Technology Department ( "IT ") had not been involved with the process. Given the concerns about RAMCO not being able to service the computers, would IT not have any interaction with the equipment? Interim City Manager Mattas stated that Police and IT were historically run separately but there was some coordination going on now as far as how the service delivery model would go in the future. Captain Azzopardi stated the specificity of the equipment required a different type of expertise that could only be provided by the vendor. Councilmember Addiego expressed confusion over why RAMCO was allowed to bid if they did not have someone available to service the contract. Captain Azzopardi said they had represented they had someone, but had actually not identified anyone to provide service. Mayor Gonzalez suggested the replaced computers be donated, perhaps to the Boys and Girls Club. Captain Azzopardi stated they were eight or nine years old and would need to be stripped and then brought to recycling center. From what he has been told, the hard drives would need to be wiped and the software would no longer be applicable come April. REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2013 MINUTES PAGE 8 Motion - Mayor Pro Tem. Matsumoto /Second - Councilmember Addiego: to approve consent calendar items 4, 8, and 9. Unanimously approved by voice vote. ADMINISTRATIVE BUSINESS 10. Resolution Amending the 2013 -2014 Capital Improvement program to include the Streetlight Conversion to LED project, appropriating a project budget of $2,000,000 and authorizing Staff to issue a Request for Proposals to select a contractor for turnkey streetlight conversion services. Assistant Public Works Director /City Engineer Brian McMinn gave the staff report which detailed information on the projected cost savings, the reduction in carbon emissions and other associated benefits. Staff was also seeking authorization to issue a request for proposals to select a turnkey vendor for further realization of savings. Councilmember Garbarino asked what was included in the construction, budgeted at $1.9 million. Assistant Director McMinn stated the construction would include the turnkey contract, procurement of the new equipment, replacement and disposal of the old equipment, and completion of the associated paperwork. Councilmember Addiego asked if the housings were being replaced. Assistant Director McMinn stated they would. Even though there were some LEDs that were compatible with current housings, they were not the best LEDs on the market. Councilmember Gupta voiced his approval in competitive bidding for not just this project, but all projects. In terms of the savings $212,000 /year, he understood the current electricity bill was fixed. Being such, he assumed the $212,000 savings would be under a new contract. Had that contract been decided upon? He also asked about the $27,000 savings in maintenance and how that would be realized. Assistant Director McMinn stated it would not be based on a new contract but based on rates under PG &E's LS2 rate schedule, which contains different rates for high pressure sodium and LED. Maintenance savings were based on experience from other conversions and based off of materials and staff. Expense for materials would decrease for certain and for the first year, maintenance would be zero as a warranty would be in effect. Additionally, many LEDs have a 10 year manufacturer warranty for defects that would cover replacement costs. Councilmember Gupta asked to have a report after one year of the maintenance savings to see if the estimate is in the ballpark. Councilmember Addiego understood the first year would be cost free due to the warranty. Noting the time frame to reach the optimum cost effectiveness, he asked how much longer the lights would perform sufficiently. Assistant Director McMinn stated the lifespan of an LED was approximately 15 years, so approximately seven to eight more years. REGULAR CITY COUNCIL, MEETING NOVEMBER 13, 2013 MINUTES PAGE 9 Councilmember Gupta asked about the cost of spare parts for replacements. Assistant Director McMinn stated a request for some replacements to have on hand could be included in the RFP, but he advised against having too many as the rate at which LED technology was developing could render them obsolete. Mayor Pro Tem Matsumoto asked if the housings and posts would be compatible with newer technologies/bulbs as they come out. She also asked what percentage of the City's greenhouse gas reduction goal this conversion would fulfill and why PG &E was eliminating its current rebate program. Assistant Director McMinn stated the existing street light posts and arms would remain in place and only the fixtures at the end were being replaced. The posts and arms would work for any upgrade in the future. The conversion would contribute 15 percent towards the City's Greenhouse gas reduction goal and PG &E was phasing out its current program due to the fact that the conversions to LED were becoming more commonplace, making the program less necessary. Mayor Gonzalez noted that a recent report out of the Resource Management and Climate Protection Committee, a branch out of C /CAG, showed that South San Francisco was doing very well in the area of Co2 reduction/reducing carbon footprint. Michael Harris made a public comment, reporting on the visuals of a test sample LED light that Director White had placed in front of his home. He reported the quality of light being much better and safer for our streets. He also provided a review of various LED lights that he had purchased for his home, leading him to ask about the temperature /color of the lights being used on the streets. Assistant Director McMinn stated the average temperature of the street LEDs were between 4800 and 5000 kelvin and displayed a slide that showed the difference between the light cast by high pressure sodium and LED streetlights. Mayor Pro Tem. Matsumoto agreed the LED lights were much less invasive for homeowners. Motion - Councilmember Gupta/Second - Councilmember Garbarino: to approve Resolution No. 123 -2013. Unanimously approved by voice vote. COMMUNITY FORUM Mayor Gonzalez reported that Mayor Alicia C. Aguirre of Redwood City received the Ohtli Award from the Mexican government. These national awards acknowledge the contributions the recipients have made to help empower Mexican and Mexican - American communities in the United States. Mayor Gonzalez noted that he was pleasantly surprised to see the Mexican government recognizing local leaders. REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2013 MINUTES PAGE 10 ADJOURNMENT Being no further business, Mayor Gonzalez adjourned the meeting at 9:37 p.m. in memory of Warren Heckman, Wanda Henderson, Bill Schumacher and Val Grossi. Submitted: Anna M. Brown, Deputy City Clerk City of South San Francisco REGULAR CITY COUNCIL MEETING MINUTES Appro ed: 7 aryl oto, Mayor City of South San Francisco NOVEMBER 13, 2013 PAGE 11