HomeMy WebLinkAboutMinutes 2013-12-11CALL TO ORDER
MINUTES
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, DECEMBER 11, 2013
7:00 P.M.
TIME: 7:07 p.m.
ROLL CALL PRESENT: Councilmembers Addiego, Gupta
and Normandy, Vice Mayor
Garbarino, Mayor Matsumoto.
PLEDGE OF ALLEGIANCE
PRESENTATIONS
ABSENT: None.
Led by Mayor Matsumoto.
San Francisco Bay Area Chapter of the Maintenance Superintendents Association's
( "MSA ") Superintendent of the Year Award presented to Public Works Director Terry
White.
Association President Victor Nunemaker gave a brief history of the organization and the award,
and highlighted some of Director Terry White's accomplishments before presenting him with the
award.
Director White addressed Council, congratulating those who won re- election and those who were
newly elected. While he felt sad he would not be a part of the changes coming for the City, he
felt there was much excitement ahead. He thanked the MSA for the important part they play in
municipalities. He was proud to be a part of the group and pushing out the professionalism of
maintenance workers.
AGENDA REVIEW
Mayor Matsumoto requested Items from Council be heard after Community Forum.
PUBLIC COMMENTS
None.
ITEMS FROM COUNCIL
• Announcements.
Vice Mayor Garbarino reported on the California Superior Court ruling against the state on
Proposition 22. This ruling prohibits the state from taking a portion of sales taxes from cities
that may still owe Redevelopment Agency (RDA) funds. This particular ruling does not affect
South San Francisco as the City has settled up with the state in regards to RDA.
• Committee Reports.
None.
• City Selection Committee Appointments.
Mayor Matsumoto reviewed the list of officials seeking appointed for the various committee
seats. Most seats were being sought by those currently seated and had no challengers. Other
seats would be opening in January, including Association of Bay Area Governments (ABAG) for
which Councilmember Gupta had expressed interest.
Council was agreeable to all of the selections.
CONSENT CALENDAR
1. Motion to approve the minutes of the meetings of October 23, 2013.
2. Motion confirming payment registers for December 11, 2013.
3. Motion to accept the Littlefield Avenue North Sanitary Sewer and Storm Drain
Improvements Project (Project No. ss1206) as complete in accordance with the plans and
specifications.
4. Resolution authorizing the City Manager to execute a Consulting Services Agreement
with Dyett & Bhatia to update the General Plan Housing Element in an amount not to
exceed $39,890.
Resolution awarding a Consulting Services Agreement to Gates + Associates of San
Ramon, California for the Parks and Recreation Master Plan in an amount not to exceed
$160,000.
6. Resolution approving the Annual Impact Fee Report.
7. Resolution accepting a grant in the amount of $43,400 from the Federal Emergency
Management Agency (FEMA) to purchase a Self Contained Breathing Apparatus
(SCBA) fill station; authorizing the City Manager to enter into a purchase agreement with
Bauer Compressors, of Livermore, California for the purchase of an SCBA fill station in
an amount not to exceed $54,250; and amending the Fire Department's fiscal year 2013-
2014 operating budget to reflect the receipt of grant funds.
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8. Resolution authorizing the filing of an application for funding assigned to the
Metropolitan Transportation Commission ( "MTC ") and committing matching funds and
stating the assurance to complete the South San Francisco Grand Boulevard Complete
Streets Project.
9. Resolution awarding a Consulting Services Agreement to Questa Engineering
Corporation of Point Richmond, CA, to prepare construction documents for the Los
Cerritos School West Orange Avenue Improvement Project (Project No. tr1204) in an
amount not to exceed $42,175.
10. Resolution authorizing the City Manager to sign the Amended Notice of Conditions,
Covenants and Restrictions ( "Amended CC &R ") affecting San Mateo County Assessor
Parcel 015 -180 -180 to replace Exhibit "C" of the original agreement BCDC Permit No.
1998.008.003.
Council requested to pull items 5, 8 and 9 for discussion.
Item 5: Councilmember Gupta asked about the costs for the other proposals submitted and
whether grant funding options had been explored.
Parks and Recreation Director Ranals began by introducing Gail Donaldson of Gates and
Associates, the selected contractor. Director Ranals explained that all four firms that had applied
were interviewed, this selection was not restricted by the lowest bidder. Prices, including all
optional services came in at $288,000 for Bellinger Foster Steinmetz Landscape Architecture;
$207,000 for MIG; $150,000 Municipal Resources Group, but bid did not include optional
services for Sign Hill; and $157,000 for Gates and Associates. Regarding grants, Director
Ranals noted that two were applied for to supplement funding; one was not received and the
other was still pending decision. She was not aware of grants that would fund entire Master
Plan.
Motion - Councilmember Gupta/Second - Councilmember Normandy: to approve Resolution
No. 126 -2013. Unanimously approved by voice vote.
Mayor Matsumoto pulled this item because this information comes out of a public workshop and
she wanted to inform the public on this crucial, three -part program. Very few cities were as
fortunate to receive such substantial grant funding.
Public Works Director Brian McMinn explained the resolution would start the programming of
the awarded funds. We are one of four cities that had case studies for the Grand Boulevard
Initiative to develop plans for complete street improvements on the El Camino Real ( "ECR ").
The amount of $1,991,000 was awarded for transportation alternative programs and covers the
portion of ECR from Kaiser Way to the BART station with a few street trees extending toward
McClellan. Funds were also awarded through the One Bay Area grant and an application for an
Urban Greening grant was still outstanding.
Vice Mayor Garbarino stated one of the critical elements for awarding the City was its
commitment to planting and maintaining trees. The Vice Mayor thanked staff for including this
element in the proposal.
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Motion - Vice Mayor Garbarino /Second - Councilmember Gupta: to approve Resolution No.
129 -2013. Unanimously approved by voice vote.
Item 9: Vice Mayor Garbarino questioned a picture presented on the report and its relevance
given that it was from the City of Richmond.
Director McMinn stated it was just a matter of the bidding contractor highlighting their previous
work.
Mayor Matsumoto asked Director McMinn to address how the project would help mitigate some
of the concerns about needing a 4 -way stop sign in front of Los Cerrritos.
Director McMinn explained that the project was grant funded through the Safe Routes to School
program. This project will design and build curb extensions and the corners of B and C Streets
with the benefits of giving pedestrians safer refuge before stepping out to cross the street, as well
as a speed indicator sign. Concerns about traffic flow make placing a stop sign there
inappropriate. Additional components involve student outreach and education on safety around
traffic and the use of crosswalks.
Motion - Councilmember Gupta/Second - Councilmember Addiego: to approve Resolution No.
130 -2013. Unanimously approved by voice vote.
Motion - Councilmember Addiego /Second - Vice Mayor Garbarino: to approve consent
calendar items 1 -4, 6, 7, and 10. Unanimously approved by voice vote.
PUBLIC HEARING
11. "Centennial Village" Safeway Shopping Center
Shamain Partnership /Owner
WT Mitchell Group, Inc. /Applicant
180 El Camino Real (APN014 -183 -110)
PII -0065: DA13 -0002
Consideration of Planning Commission recommendation to approve a Use Permit,
Design Review, Transportation Demand Management Plan, Development Agreement and
Mitigated Negative Declaration to construct a mixed -use project including approx.
222,000 square feet of commercial space and 285 residential units on a 14.5 acre site
located at 180 El Camino Real in the El Camino Real Mixed Use (ECRMX) Zoning
District in accordance with SSFMC Chapters 19, 20.090, 20.300, 20.330, 20.350, 20.400,
20.460, 20.480 & 20.490. Motion to open the public hearing and continue the item to a
date certain as determined by the City Council.
Public Hearing opened 7:35 p.m.
Motion: Vice Mayor Garbarino /Second - Councilmember Addiego: to continue the Public
Hearing to January 22 but Property Owner Bill Mitchell was asked to provide update.
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Mr. Mitchell stated he had no updates but that they were continuing to try to address the issues
that were raised.
Motion was passed by a unanimous voice vote.
12. Britannia Cove at Oyster Point
HCP Oyster Point III LLC /Owner
Project Mgmt Advisors, Inc. /Applicant
101 OYSTER POINT BLVD
P12 -0061: SPA13 -0001, ZA12 -0005. UP12 -0004, PP12 -0001, DR12 -0029, TDM12-
0004, SIGNSI2 -0032, DA12 -0003, PM12 -0002 and EIR12 -0002
Britannia Cove at Oyster Point - Consideration of Planning Commission recommendation
to approve a campus development including Specific Plan Amendments, a Zoning Text
Amendment, Precise Plan, Use Permit, Design Review, Preliminary Transportation
Demand Management (TDM) Plan, Master Sign Program, Development Agreement,
Parcel Map, and Environmental Impact Report to allow the construction of 884,344 sf of
Office /R &D development (7 buildings), a select - service hotel with approximately 200
rooms (including a restaurant) at 126,000 sf, 20,000 sf of retail including a second
restaurant, a 9 -story parking structure, surface parking, and other on- and off -site
improvements, in accordance with SSFMC Title 19, and Chapters 20.040, 20.210, 20.300
, 20.310, 20.330, 20.360, 20.400, 20.450, 20.460, 20.480, 20.490, 20.530, and 20.550.
and
Britannia Oyster Point I
SLOUGH BTC LLC /Owner
Project Mgmt Advisors Inc /Applicant
1100 -1170 VETERANS BLVD
P13 -0041: SPA13 -0002 & DAA13 -0003
Britannia Cove at Oyster Point - Consideration of Planning Commission recommendation
to approve a campus development including an Amendment to the Specific Plan for
Britannia Technology Center, Bay West Cove Planning Areas 2 and 3 to allow the
blending of Floor Area Ratio between Planning Areas 1, 2 and 3 of the Bay West Cove
Specific Plan in accordance with SSFMC Chapters 20.210, 20.450 and 20.530.
Public Hearing opened 7:38 p.m.
Associate Planner Billy Gross presented staff report highlighting the key points of the Britannia
Cove at Oyster Point Project ( "Project). The project now consists of the development of an
approximately 20.1 acre Office /R &D business park, with associated employee and visitor
oriented uses, located within Planning Area 1 of the Bay West Cove Specific Plan. The Project
consists of the phased build -out of seven buildings for Office /R &D uses, with a total area of
884,344 square feet; a 200 room, 126,000 square foot select service (or better) hotel with
restaurant; 20,000 square feet of retail /restaurant space; a parking structure, and various other
onsite and off -site improvements. As compared to the 2000 Bay West Cove Commercial Project,
the proposed Project would increase the development of Office /R &D uses on the site by 264,344
square feet, decrease the number of hotel rooms from 350 to 200 and the hotel parcel size from 4
acres to 2.2 acres, decrease the combined amount of commercial /restaurant area for the project
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site and Planning Areas 2 and 3 by 10,000 square feet, and provide parking at the same ratio of
2.83 spaces per 1,000 square feet.
Staff recommendations were for Council to follow the recommendation of the Planning
Commission and take the following actions: (1) Adopt a Resolution making findings and
certifying Subsequent Environmental Impact Report, including adoption of a Mitigation
Monitoring and Reporting Program and Statement of Overriding Considerations; (2) Waive
reading and introduce an Ordinance making findings and approving Zoning Amendment; (3)
Adopt a Resolution making findings and approving the Planning Project; and (4) Waive reading
and introduce an Ordinance approving the Development Agreement.
Planner Gross noted representatives from the HCP Life Science Estates ( "HCP ") team were
present to give a more detailed presentation and avail themselves for questions.
Jon Bergshneider of HCP introduced the team members present before Council and included
Thomas Gilman and Dona Shah of DES Architects and Engineers. Mr. Bergshneider gave a
history of HCP, their philosophy, and the work they have done in the past with the City and other
public entities. Mr. Bergshneider reviewed the project objectives before introducing Mr.
Gilman to go over the design aspects.
Mr. Gilman presented renderings of the proposed project sites and provided design
details including the organization and sites of buildings /structures, the building and fagade
materials, and details of the parking structure and select service hotel. Considerations that went
into the building /structure placement included wind studies, views of and for the buildings,
retail and restaurant success, buildings working as pairs with shared service, traffic flow and
open space design.
Lastly, phasing of the project was reviewed with Phase 1 including Buildings 3 and 4, and
possibly the hotel. Phase 2 would include two more buildings, three layers of parking and the
retail space. Phase 3 would include the remainder of the buildings and some additional building
specific parking, as the parking structure is too far from some of the building locations.
Mayor Matsumoto called for Public Comments. Being none, she closed the Public Hearing at
8:28 p.m. and opened the discussion for Council.
While Council commended the team for their work and expressed excitement over the potential
for the development, further comments expressed a shared concern on key components of the
project that included: unappealing views from the freeway and essentially the entrance to the
City; the aesthetic appeal and disjointed design of the buildings and garage structure, especially
in comparison to the Meyers Building located across the freeway; traffic congestion and
incentivizing commuting options; and the sites selected for the hotel specifically in relation to the
train tracks, and the parking structure. One of Council's main concerns was the potential of
missing an opportunity to build a full service hotel, something they believed there was a need
and a market for, especially considering it has been something brought to their attention by the
biotech companies on numerous occasions. Mayor Matsumoto added how a full service hotel
was crucial to the expansion of the Conference Center.
Council questioned several key matters about the hotel; would the reduction of the parcel size of
the hotel preclude future development of a full service hotel and what would be entailed if, under
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the Development Agreement, the hotel was not constructed and the land was conveyed back to
the City. Would the City be able to solicit another developer for a full service hotel?
Mr. Bergshneider stated there would be need to be an additional floor for full service, but
nothing that had been proposed precluded a full service hotel.
Regarding the conveyance, Interim City Manager Mattas stated the City would own the parcel
free and clear. The deed restriction on the property would require it to be either a hotel or a park.
HCP obligation is to provide utilities to the edge of the site. Either HCP, during their ownership,
could partner with another developer or the City, under its ownership, could partner with a
developer of their choosing. There is some language about compatibility in design.
Mr. Bergshneider added the rights to the parking would be conveyed with the land.
Further questions about the monetary value of incentives offered and tsunami standards.
Incentives were $1.6 million for the childcare facility and approximately $4.9 million for park in
lieu fees totaling approximately $6.5 million. Timing also played a factor in determining the
amounts as a way of incentivizing earlier development.
Planner Gross needed to review the report to provide a response regarding the tsunami
standards.
Meeting recessed — 8:48 p.m.
Meeting resumed — 9:01 p.m.
Returning to the matter of the tsunami standards, Planner Gross stated that a map had not been
adopted yet but regional bodies were looking at it. Part of building permit requires developer to
show how they would meet the new criteria, similar to what is required in flood plain areas.
HCP was fully aware of these requirements.
Overall, Council was enthusiastic about the potential of the developed site but felt the project
must be completely worthy of the location. They requested HCP provide current data regarding
the feasibility of a full service hotel and rework some of the design elements of the structures,
keeping in mind the standards that the Meyers building was held to.
Mayor Matsumoto wants the opportunity for other suggestions to be made and asked HCP if they
were amenable to continuing the matter to January.
Mr. Bergshneider stated the team was willing to continue and come back to address the issues
expressed.
Motion - Vice Mayor Garbarino /Second - Councilmember Addiego: to continue the item until
January 8, 2014. Unanimously approved by voice vote.
LEGISLATIVE BUSINESS
13. Ordinances Repealing Chapters 15.06, 15.08, 15.12, 15.16, 15.20 and 15.24 of the South
San Francisco Municipal Code, and Adding Chapters 15.06, 15.08, 15.12, 15.14, 15.16,
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15.20, 15.22, 15.24 and 15.26, Adopting and Amending the 2013 Editions of the
California Administrative, Building, Plumbing, Residential, Mechanical, Electrical,
Green Standards, Fire and Energy Codes, Respectively.
City Building Official Jim Kirkman presented staff report recommended Council repeal the
stated codes and adopt the 2013 Editions of the California Administrative, Building, Plumbing,
Residential, Mechanical, Electrical, Green Standards, Fire and Energy codes by reference.
Adoption would be scheduled as a public hearing for the next regular Council meeting on
January 8, 2014. It was noted that the changes made by this update were similar to those that
had happened in the past.
Vice Mayor Garbarino asked what was meant by "weather protection" for metal hardware items
noted on page three under residential codes and how this would affect sale /resale of homes.
Mr. Kirkman stated that was in regards to increased galvanization and meant for exposed metal.
The item has never affected sales in the past. Products are easily obtainable and there have never
been any complaints received regarding the matter.
Mayor Matsumoto requested notice be provided to San Mateo County Association of Realtors
(SAMCAR) and Bay Bio.
Mr. Kirkman noted that had already been done. A couple of comments were received from
SAMCAR, which were addressed. No further comments have been received.
Councilmember Gupta sought clarification as to the list of users affected by the automatic fire
alarms under the amendments listed on page five, sub - paragraph one: operational permits.
Fire Marshall Luis Da Silva stated this was meant for commercial properties only.
Public Comment: Resident Mike Harris questioned how this update corresponded with the
National Electrical Code (NEC) updates in 2008 and 2011. He also asked about whether or not
the update would require homes to be equipped with smoke and carbon monoxide detectors as
one unit rather than separate units.
Mr. Kirkman stated the 2013 update is based on the 2011 NEC. There was no proposed change
to the code regarding smoke and carbon monoxide detectors.
Motion - Vice Mayor Garbarino /Second - Councilmember Normandy: to introduce an ordinance
repealing chapters 15.06, 15.08, 15.12, 15.16 and 15.20; and adding chapters 15.06, 15.08, 1512,
15.14, 15.16, 15.20, 15.2 and 15.26 of the South San Francisco Municipal Code in order to adopt
by reference and amend provisions of the 2013 edition of the California Building Standards
Code, Title 24, California Code of Regulations. Waive further reading and set a public hearing
for January 8, 2014. Unanimously approved by voice vote.
Motion - Vice Mayor Garbarino /Second - Councilmember Normandy: to introduce an ordinance
repealing chapter 15.24 of the South San Francisco Municipal Code, and adopting chapter 15.24
of the South San Francisco Municipal Code in order to adopt by reference and mend provisions
of the 2013 edition if the California Fire Code, Title 24, California Code of Regulations. Waive
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further reading and set a public hearing for January 8, 2014. Unanimously approved by voice
vote.
14. An Ordinance Amending Chapter 15.48 of the South San Francisco Municipal Code
Regarding Minimum Security Standards.
Police Sergeant Scott Campbell presented the staff report recommending the amendment. The
provision of the ordinance was not working as intended and the device required to meet the
minimum security standards created additional expenses for homeowners as they were only
available through special order and at a higher cost. Research also showed that the devices do
not provide any additional protection against unlawful entries. Therefore, staff was
recommending an amendment to the ordinance, removing this requirement.
Mayor Matsumoto asked how the requirement was being implemented.
Sgt. Campbell stated when a homeowner does $5000.00 or more in home renovations, they are
asked to meet this requirement through the permitting process.
Motion - Vice Mayor Garbarino /Second - Councilmember Gupta: to waive reading and introduce
an ordinance amending Chapter 15.48 of the South San Francisco Municipal Code Regarding
Minimum Security Standards. Unanimously approved by voice vote.
COMMUNITY FORUM
Councilmember Addiego spoke about the Philippine Relief Dinner he attended and
acknowledged the great efforts of the Rotary Club, who donated $6000 for the cost of 6 shelter
boxes. Shelter boxes were designed to provide the materials needed for families to reside in
tents after a natural disaster event and are staged all around the world.
Councilmember Normandy thanked Executive Assistant Donna Ochoa and all the department
heads that took time to meet with her. Councilmember Normandy reported on her attendance of
Chamber of Commerce, Labor Council, and South San Francisco Scavenger events and a
meeting with Caltrans officials.
ADJOURNMENT
Being no further business, Mayor Matsumoto adjourned the meeting at 9:56 p.m.
Submitted by:
Anna M. Brown, Deputy City Clerk
City of South San Francisco
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A App oved
Kary W�m�oto,or
City of South San Francisco
DECEMBER 11, 2013
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