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Home My WebLink About2014-05-21 e-packetII SPECIAL MEETING II JOINT CITY COUNCIL AND ry+ y SUCCESSOR AGENCY OF THE r'QZIF0 CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: CITY HALL CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA WEDNESDAY, MAY 21, 2014 5:30 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council and Successor Agency of the City of South San Francisco will hold a Special Meeting on Wednesday, the 21St day of May, 2014, at 5.30 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call to Order. 2. Roll Call. 3. Public Comments — comments are limited to items on the Special Meeting Agenda. 4, Agenda Review. 5. Closed Session: Conference with Real Property Negotiators: (Pursuant to Government Code Section 54956.8) Properties: 315, 401, 411 and 421 Airport Boulevard, 405 Cypress Avenue and APN 012- 314 -220 (Miller Avenue) Agency Negotiators: Patrick O'Keefe and Steve Mattas Negotiating Parties: South San Francisco Successor Agency, Sares -Regis and Thomson Dorfman Partners, LLC Under Negotiations: Price and Terms for Property Disposition 6. Study Session: Economic Development Strategy (4th Session) Discussion regarding and selection of residential developer for potential Exclusive Negotiating Rights Agreement for the former Ford property parcels on Airport Boulevard, Cypress Avenue and Miller Avenue. (Armando Sanchez, Housing Consultant) 7. Study Session: Fiscal Year 2014 -2015 Draft Operating Budget and Master Fee Schedule changes. (Jim Steele, Finance Director) &. Study Session: Capital Improvement Program for Fiscal Year 2014 -2015. (Brian McMinn, Director of Public Works) 9. Adjournment. Deputy City Clerk SPECIAL CITY COUNCIL MEETING MAY 21, 2014 AGENDA PAGE 2 F4 c'x Q LrpoStaff Repoft DATE: May 21, 2014 TO: Mayor and City Council FROM: Patrick O'Keeffe, Economic Development Consultant SUBJECT: PROPOSED DEVELOPMENT OF FORD PROPERTIES RECOMMENDATION It is recommended that the City Council Direct staff to negotiate an Exclusive Negotiating Rights Agreement (ENRA) that will lead to a Disposition and Development Agreement with Sares -Regis or Thompson - Dorfman for the development of the former Ford properties. BACKGROUND/DISCUSSION On February 19, 2014 the City Council reviewed conceptual plans submitted by three developers interested in constructing residential housing or a hotel on the former Ford properties. The City Council expressed its preference for residential housing on the properties and directed staff to conduct further due diligence on the proposals submitted by Sares -Regis and Thompson - Dorfinan. To recap, the former Ford properties (as described in Table 1 below and Exhibit A) consist of four development sites totaling approximately 2.18 acres. The former Redevelopment Agency acquired these properties that are now under the control of the Successor Agency. The properties are therefore subject to the redevelopment dissolution process. Table 1 Site ID # Address Acres 23 -25 401 -421 Airport Blvd. 1.06 22 315 Airport Blvd, 0.51 26 405 Cypress Ave. 0.20 27 Miller Ave. Site 0.41 There are three important factors affecting the development potential of these sites: • First, the heights and densities -the developers are proposing require the adoption of the Downtown Station Area Plan (DSAP). Staff estimates it will present the DSAP to the City Council for approval in August or September 2014. • Second, The State Department of Finance (DOF) is currently reviewing the City's Long Range Property Management Plan (LRPMP). The terms and conditions DOF places on the disposition of these properties will determine how the City ultimately conveys them to a developer. • Third, if the City Council directs staff to prepare an Exclusive Rights Negotiating Agreement (ENRA) with a developer, the agreement will be between the Successor Agency and the developer and will subject to review by the Oversight Board and DOE Staff Report Subject: Development of Ford Properties Page No 2 Developer Proposals Staff has had extensive discussions with the two developers regarding their qualifications, experience, access to capital and their conceptual development plans for the sites. The City Council has also toured residential properties constructed by both developers to assess their projects' quality, style and amenities. Staff believes both residential developers have: 1) strong teams capable of successfully developing the sites, 2) extensive experience developing projects, and 3) strong financial capacity and access to capital. The attached Exhibit B provides a side by side comparison of the developers' proposals. In summary: • Both developers are interested in developing all of the Ford properties. • Although the developers may seek to preserve some flexibility, both developers have indicated they will construct market -rate rental housing. • Both developers will construct six story buildings on the larger sites (2.1 and 2.2) and five story buildings on the smaller sites (2.3 and 2.4). • Thompson- Dorfman proposes to build 245 units and Sares -Regis proposes to build 266 units (see Exhibit C for each developer's preliminary concept plans). • Unless the City negotiates the inclusion of affordable housing, neither developer will provide any. • With respect to retail, Thompson - Dorfman is proposing 7,000 square feet that could function as retail or other uses. Sares -Regis is proposing to build live -work units that could function as retail. • Staff has reviewed hard construction costs, financing costs and soft costs, as well as the revenue assumptions made by both developers and has determined they are reasonable. • In accordance with practice in South San Francisco, both developers have agreed to pay prevailing wages during construction. • Although contributions to offsite public improvements were not asked for at this stage, Sares -Regis has offered to contribute to the cost of the planned pedestrian connection to the Catrain station (this would be included in ENRA negotiations). In addition to the list above, both developers have expressed to staff and the City Council how their development and management models provide the best efficiencies and effectiveness for developing and operating projects. For example Sares -Regis touts its in -house residential management team as an effective tool for managing their properties once occupied. Thompson - Dorfman, on the other hand, lauds its cost efficiencies by contracting out property management. Staff has taken the position on this (and many other differences) that it is not the model that makes the difference but rather how well each model is executed. Staff believes both developers excel in their respective development and management models. As demonstrated above, the two developers are equal in almost every facet. The only advantages staff has been able to discern is that Sares -Regis has been more active in San Mateo County including recently completed projects in San Mateo and Foster City. Having recently completed these projects, Sares -Regis has established a strong relationship with the local unions which should benefit the projects in South San Francisco should the Council select them. Purchase and Sale Price Ultimately, the main factor differentiating the two developers is the preliminary price they have indicated they would pay for the properties. When the proposals were first submitted Sares -Regis proposed a purchase price of $9 million and Thompson - Dorfman proposed $5 Million. When staff informed Staff Report Subject: Development of Ford Properties Page No 3 Thompson - Dorfman that their offer appeared low, they increased their offer to $9 million. This made the proposals nearly identical in price and experience. Each proposer was given a final opportunity to submit their best and final offer to be considered. As a result, Thompson - Dorfman indicated that if it pays prevailing wages for construction labor it can afford to pay $11.5 million for all of the properties, or $23 million if it is not required to pay prevailing wage. Sares -Regis has indicated that with prevailing wages it can afford to pay $9 million for all of the properties (no change). Sares -Regis stated it did not contemplate a price without prevailing wage since paying prevailing wage is the norm in South San Francisco. It should be noted that the $11.5 million price difference ($23M vs. $11.5M) in Thompson- Dorfman's offer price is consistent with the 20% cost premium incurred by paying prevailing wages on construction. Because the developer's and the equity partner's return on investment is relatively inflexible -- minimum thresholds mustbe met in order to pursue a project—it is generally not possible to extract substantial funds from these sources to pay for the increased cost of prevailing wages. Similarly, developers charge as much rent (or sale prices) as the market will bear thus they cannot increase revenue any further to cover the added costs. Therefore, the only option is for the land owner to absorb to the bulk of the increased cost via a lower land price. If the land owner refuses to lower his or her price, the projects usually do not proceed as has been the case with many privately owned properties in South San Francisco. Finally, it should be noted that the developer's offer prices are preliminary. Factors such as additional soils contamination, undiscovered easements, soils stability, etc. could all affect the final price the developer is willing to pay for the properties. The purpose of the ENRA is to give the developer the opportunity to conduct its due diligence on these factors as well as construction and financing feasibility. Upon completion of all studies, the City and the developer will conduct negotiations on the properties' final purchase and sale price. In the event the two parties are not able to reach agreement, and subject to conditions agreed to in the ENRA, the City would be able pursue negotiations with another parry. CONCLUSION Both developers have strong credentials for the development and management of the properties and the City Council could select either, and be comfortable that a quality development that will meet the objectives for the downtown area will result. Therefore, it is recommended that the City Council Direct staff to negotiate an Exclusive Negotiating Rights Agreement (ENRA) that will lead to a Disposition and Development Agreement with Sares -Regis or Thompson - Dorfman for the development of the former Ford properties. J By: Patrick O'Keeffe Economic Development Consultant Approved: A '/Mike Futrell City Manager Attachment: Exhibit A – Ford Properties Map Exhibit B – Developer Proposal Comparison Exhibit C – Developers' Preliminary Concept Plan MF/PO /AS 4-J W a �s m m > cn L Q 8 0 o s �, 1 a a ��M��z�� ok � o Q N ° r'� I N 16,cw&n, Zia it 3 M I N q LM O x o Q n y— aar IG I aor e ID 70 Lj Q s 4 fly, CL s hl Q • M •,� ,I• v O � �� sZ a •M � '' � µY•2 '.+i1 � V� - -- —� 4i Q. act ear .: h '.ail N N30N17 r CD t � k •gym k�� .::• ®v �� Q � � :Q'i' ��'' ��Q TRFI` I j� ry s w u Q f O YI NL_ _ N z cu p _ —r 44 —Q - -- w Q. N N - Exhibit B Developer Proposal Comparison Criteria Thompson-Dorfman Sares -Re is Preliminary Land • $11,500,000 (with prevailing • $9,000,000 (with prevailing wage Purchase Price wage) paid) Offered • $23,000,000 (with open shop (Note: prevailing labor) wage generally adds 20% to construction costs reducing the amount developer can pay for land) Prevailing Wages for Proposed Proposed Construction Proposed Sites • 401 -421 Airport Blvd. • 401 -421 Airport Blvd. • 315 Airport Blvd. • 315 Airport Blvd. • 405 Cypress Ave. • 405 Cypress Ave. • MillerAve.Site • Miller Ave. Site Development Type Market -rate rental housing Market -rate rental. Decision on pursuing (mapped as condos for potential condos on any site, especially Miller future sale) Avenue site, subject to cost - benefit analysis in the future. Height (floors) • 401 -421 Airport — 6 stories (5 • 401 -421 Airport — 6 stories (4 residential over 1 parking) residential over 2 parking) • 315 Airport — 6 stories (5 • 315 Airport -- 6 stories (4 residential residential over 1 parking) over 2 parking) • 405 Cypress — 5 stories (4 • 405 Cypress — 5 stories (4 residential residential over 1 parking) over 1 parking) • Miller Avenue — 5 stories (4 • Miller Avenue — 5 stories (4 residential over 1 parking) residential over 1 parking) Proposed Number of 245 Total units 266 Total units Units • 401 -421 Airport — 130 units • 401 -421 Airport -121 units • 315 Airport — 40 units • 315 Airport — 68 units • 405 Cypress — 50 units • 405 Cypress — 37 units • Miller Avenue — 25 units • Miller Avenue —40 units Unit Size • 53% One- bedroom • 48% One-bedroom Composition • 20% Two- bedroom • 35% Two - bedroom • 17% Junior -One • 13% Junior -One • 10% Live -work and three - bedroom • 4% Three-bedroom Affordable Units None proposed None proposed (20% BM units would be required (20% BMR units would be required for for condominiums) condominiums) Retail Space 7,000 small retail, either a "non -Main None, but is proposing live -work units Street" use, or a public /private retail along Cypress and Miller Avenue for use; e.g, museum, civic display, etc. projects facing Airport Blvd. Project Amenities As presented during project tour: As presented during project tour: Common work areas, gym, outdoor Common work /meeting areas, gym, space, media /mtg room, business outdoor space center. Parking 306 parking spaces (1:1 residential 399 parking spaces, with a potential parking and .25 guest. (This can reduction in spaces if financeable increased if desired by the city.) Developer's Equity 40% during construction phase 35% during construction phase Stake 40% of permanent financing Construction Period . 9 months for entitlement • 18 months for entitlement • 6 months for building permits + 24 months for construction • 22 months for construction Project Phasing Single phase Airport Blvd. sites would be developed jointly. Cypress and Miller undetermined Development Costs Staff has reviewed hard construction Staff has reviewed hard construction costs, financing costs and soft costs costs, financing costs and soft costs and and has determined costs are has determined costs are reasonably reasonably estimated for the estimated for the proposed proposed developments. developments. Project Revenue Developer assumes residential rental Developer assumes residential rental revenue of $3.20 per square foot. revenue of $3.01 per square foot. Offsite Public None proposed Would consider making a contribution to Improvements pedestrian path to Caltrain station Other Thompson - Dorfman has done a - number of dedicated teacher housing projects and encourages the City to consider such a project on either the 25 unit or 50 unit site c cc =c r: , Z:3 C rEU� vr,rfvr Ec r rir m V) O Q 0 L a U O W c O Q O H „1 r E� � N f%S N r r Al ti � N VI N VINNOJIIVD 'OOSIONVNA NVS 'S uoje s�lis aNOJ m Q W i O cn 7 B m Q Milt f r i lsti. r 'N 4 ss AV � N +� M l rte.,+++ •� c 3 O t 41 O C n N lD N 41 m 7 Q W ff I' rn N V1 N N N ` N N d m Q W i O cn 7 B m Q Milt f r i lsti. r 'N 4 ss AV � N +� M l rte.,+++ •� c 3 O t 41 O C n N lD N 41 fl :J r �, f c CL U U OO O O n 2 Q U o C Im ? M CO m C NI Co L N fV a �o L9 n 00 Q `dINNO�IIVO "OOSIONVaJ NVS 'S s�IIS a � V1 N a �: J. e MIN yoae GCN0� O 1 � LL N L fl C U " N Cl) 10 (6 (n O Q O V) • �r Me L V) i E Mlwpt. IMI L14 i 0 l �i �r �! R to N E- N a a� QI I o n y V 4 c�zrFoR��. Staff Report DATE: May 21, 2014 TO: Mayor and City Council FROM: Jim Steele, Director of Finance SUBJECT: FISCAL YEAR 2014 -15 DRAFT OPERATING BUDGET AND MASTER FEE SCHEDULE CHANGES RECOMMENDATION It is recommended that the City Council review the attached draft operating budget materials and fee schedule changes and provide feedback to staff at the May 21st study session. Comments and changes will he incorporated into the final budget for the City Council to consider for formal adoption on June 11, 2014. BACKGROUND /DISCUS SION Finance and City Manager office staff met with the Budget Subcommittee (Vice Mayor Garbarino and Councilmember Addiego) on May 12, 2014. The Subcommittee was supportive of the budget direction and concurred that the items were worthy of full Council consideration. While the General Fund for fiscal year 2014 -15 is balanced, the rising Ca1PERS retirement costs of approximately $5.1 million over the next five years for the General Fund will mean that the next two to five year period will be critical for a major budget re- alignment process to bring revenues in line with operating expenditures, deferred maintenance and capital infrastructure needs (streets, storm water facilities, parks, buildings, and other facilities). The proposed budget invests additional dollars in deferred maintenance, and makes suggested changes to the City's Reserves Policy that would help to guide budget discussions over the next two to five years. FISCAL IMPACT The draft General Fund operating budget is balanced, and results in $96,000 being added to reserves after investing in capital projects, the Storm Water Fund, and continuing Council's goal of setting aside $250,000 annually towards retirement health liabilities. A new General Fund Reserves Policy is also recommended which balances budget flexibility for the City Council along with recognition of deferred infrastructure and facility maintenance and replacement needs. That Reserves Policy begins on page 4 -a of the draft operating budget document. Staff Report Subject: DRAFT OPERATING BUDGET AND MASTER FEE SCHEDULE CHANGES FOR FISCAL YEAR 2014 -15 Page 2 CONCLUSION Although City Management and the Council will need to make budget revisions over the next five years to bring longer term revenues in alignment with expenditures and deferred infrastructure and maintenance needs, the draft operating budget for 2014 -15 is balanced and contains important City priorities and several new initiatives. Prepared by: Jim , eele Director of Finance Attachments: PowerPoint Draft Operating Budget Document Master Fee Schedule Changes JS/MF:ed Approved by: Manager cr 1 W) 0 CL in L CL 13 LAW i� m LM �1 1 W . y r ■ I lqt LA i +"� N N 2 . y r ■ I 4w ul m 0 LL L m >0 'f Ln c LL to C u' v o LL � m t; M ! 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O e Cd v Cd r U ."WA4 a u w Q W ° 0: Cd al Cd a U a PLO V .Ei C13 Cd o{0. o � � a,o• o 0 C.� D r o: O w U O c� w N r� Cd O O � O 0 o,o �� 0 N a.� 0 aQ o's � U a � � �e :CO :' N Q N Cd U ,: cd :,: L 0 LL 1 lw 1� W W 4) LL L 0-1 ul L6 z 6 W i W H C N N rL� V Ln L Ae E V Na f 0 L V fa C 0— � 'R3 L (m co °- .� 0 0 th m cn V C�"t3 � V) C C V 0 LU C fu 0 E Q1 � _f J I--I U c .-1. 4-1 ro C a: n r M rl Ln Q c C U- CD C fu I` cu V c OC C U- CD c ra I•- V 6 Y L N �L CL 0 0 V Q cu [2 :2 .2 w fu L V] N O vi L a Ln L V Q f 0 m fa I p� .� N th m 2 Q � C C C tn LZ �U L a of ; :Z 0 w ■ CY [Awl City Council Study Session May 21, 2014 Draft Operating Budget Fiscal Year 2014 -15 City of South San Francisco Table of Contents General Fund Operating Budget and Reserves Projections ........................................ ..............................1 General Fund 5 -Year Forecast ..................................................................................... ..............................2 Estimated General Fund PERS Costs — 5 Year Projection ............................................ ..............................3 General Fund Operating Budget Projections ................................. ............................... ................ ...4 Proposed 2014 -15 General Fund Reserves Policy ...................................................... .............................4a City Council Summary .......................................................... ............................... ....5 ... ............................... City Attorney Summary .......................................................................... ............................... .....6 ............... City Clerk's Summary ...................................... ............................... ............................ ............................... .7 City Manager's Office Summary .................................................................................. ..............................8 Finance Department Summary ................................................................. ............................... ...........10 Non - Departmental Programs Summary ..................................................................... .............................12 Human Resources Department Summary .................................................................. .............................14 Economic and Community Development Department Summary .............................. .............................16 FireDepartment Summary ......................................................................................... .............................18 Police Department Summary ................................................................ ............................... .........20 Public Works Department Summary .......................................................................... .............................22 Library Department Summary .............................................. ............................... ....24 . ............................... Parks & Recreation Department Summary .................................................... ............................... ..26 StormWater Fund ........................................................................................ ............................... ..28 CityHousing Fund ....................................................................................................... .............................29 ParkingFund ........................................................................................... ............................... ....30 .............. Information Technology Fund .................................................................................... .............................31 Equipment Replacement Fund ................................................................................... .............................33 City Service Fund (Garage) ........................................................................ ............................... .34 .............. SewerFund ................................................................. ............................... Solid Waste Reduction Fund ............................................................. ............................... ....36 ................... Common Greens Funds ...................................................................... ............................... ...37 Park -In -Lieu Funds .................................................................................. ............................... .............38 GasTax Fund ............................................ ............................... ....39 MeasureA Fund ............................................ ............................... Citywide Positions Budget by Department ................................................................ .............................41 Master Fee Schedule Changes ................................................................................... .............................49 FY 2014 -15 GENERAL FUND OPERATING BUDGET AND RESERVES PROJECTIONS General Fund Revenues Summary: More Volatile Revenues More Stable Revenues Transfers In 34,332,721 40,096,642 Mid -Year 42,413,358 Change from -2.4% Actual Actual Amended Proposed 13 -14 Amended % 2011 -12 2012 -13 2013 -14 2014 -15 ' Budget Change 34,332,721 40,096,642 43,478,462 42,413,358 (1,065,104) -2.4% 34,355,223 34,155,773 32,784,833 32,520,584 (264,249) -0.8% 820,133 1,111,404 1,137,306 1,121,909 (15,397) (1.4 %) Total Revenues 1 69,508,077 1 75,363,819 1 77,400,600 1 76,055,851 (1,344,744) -1.7% Departmental Expense Summary: Departmental Expenditures 1 67,311,988 1 71,687,867 1 71,884,260 1 74,309,157 1 2,424,8971 3.4% Net Opera ling Budge Impact Before Transfers Out 2,1_",0S9 3,675.437 5,326,34] 1,746,694 General Fund Reserves Summary: Tots l' Change to GF Reserves 1 2,132,8 58 1 989,611 1 96,444 17-7a Infrastructure Funti 1 12,509,324 For Emergencies Actual2012 -13 Projected 2013 -14 Proposed 2014 -15 One -Time Events (RDA) 5,633,884 - I - To Capital Projects (34,364) (2,095,430) (650,250) To Other Transfers (23,730) (68,000) 2,106,427 To Employee Benefits Fund (1,310,000) (1,206,000) (250,000) To Stormwater Fund (175,000) (750,000) Total TransfersOut (1,543,094} 13,369,4301 {1.650.2501 Tots l' Change to GF Reserves 1 2,132,8 58 1 989,611 1 96,444 17-7a Infrastructure Funti 1 12,509,324 For Emergencies 1,410,000 1,520,000 1,486,200 For Economic Contingencies 8,611,643 9,677,000 9,108,700 For Budget Contingencies - 2,320,477 Undesignated Reserve 13,319,049 16,237,684 2,106,427 Total Dhttetlunacy Reserves 23,34O,Gn,T 270-434,684 15,021,804 2,912,091 I 257,69911 157,699 T:.:al Gera:a: Fund Rewt4e5 26,252,772 1 2.7,592,383 15,179,503 Staff recommends a shift of $12.1 million to a new City Infrastructure Replacement fund to align with Council priorities for parks, facilities, and streets, to reflect best practices reserves policies, and as part of 5 year budget re- alignment plan. 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Q a a a 'a m M FY 2014 -15 GENERAL FUND OPERATING BUDGET PROJECTIONS Revenues and Other Financing Sources Actual 2012 -13 Adopted 2013 -14 Mid- Year Amended 2013 -14 Projected 2013 -14 Proposed 2014 -15 Change from 13 -14 Amended Budget % Change P rope rlyTaxes 23,478,143 18,152,524 19,503,034 19,503,034 19,575,006 71,972 0.4% ERAF Refund from County 2,123,998 897,000 2,263,000 2,263,000 1,131,500 (1,131,500) (50.0 %) Sales Tax 10,108,669 10,095,812 10,346,432 10,346,432 10,869,488 523,056 5.1% Triple Flip 3,155,341 3,454,864 2,849,244 2,849,244 3,979,822 1,130,578 39.7% Transient Occupancy Tax 9,659,281 9,704,772 10,434,772 10,534,772 10,684,772 250,000 2.4% Business License 1,102,761 1,011,031 1,155,031 1,155,031 1,080,500 (74,531) (6.5 %) Commercial Parking Tax 2,887,194 2,546,442 2,546,442 2,796,442 2,746,400 199,959 7.9% Franchise Fees 3,354,290 3,247,256 3,247,256 3,247,256 3,248,000 744 0.0% Building and Fire Permits 3,054,449 3,305,169 4,083,169 4,083,169 3,296,854 (786,315) (19.3 %) Motor Vehicle License & In -Lieu 4,955,873 5,422,728 5,331,728 5,331,728 5,425,119 93,391 1.8% Revenue from Other Agencies 1,577,463 643,525 1,163,199 1,163,199 592,593 (470,606) (40.5 %) Charges for Services 6,839,330 6,513,149 6,924,149 6,924,149 6,659,675 (264,474) (3.8 %) Administrative Charges 1,333,704 1,325,500 1,325,500 1,325,500 1,365,265 39,765 3.0% Fines 1,753,682 1,699,500 1,463,500 1,463,500 1,088,500 (375,000) (25.6 %) Interest & Rent 2,810,616 2,870,000 2,870,000 2,870,000 2,931,500 61,500 210 Transfers In &Other 2,802,90$ 2,233,328 1,894,146 1,894,146 1,280,857 (613,289) (32.4 %) Subtotal Revenues 75,363,819 73,122,600 77,400,600 77,750,600 76,055,851 (1,344,749) (1.7 %) Plus Prior Year Carryovers 566,104 566,104 Total Revenues and Other Actual 2012 -13 Adopted 2013 -14 Amended 2013 -14 Financing 75,303,61+1 73,11,0 77,966,70A I 7,335,)154 60 76,055,851 Operating Budget Expenditures Actual 2012 -13 Adopted 2013 -14 Amended 2013 -14 Projected 2013 -14 Proposed 2014 -15 Change from 13 -14 Adopted Budget % Change City Council 191,032 194,475 213,975 213,975 192,249 (2,226) (1.1 %) City Clerk 439,575 565,696 568,608 568,608 507,564 (58,132) (10.3 %) City Treasurer 122,330 118,906 118,906 118,906 122,094 :y 3,188 2.7% City Attorney 734,002 764,224 764,224 764,224 764,998 . 774 01% City Manager 863,986 889,524 917,684 917,684 1,048,202 158,678 17.8°1 Finance 1,787,869 1,862,609 1,873,866 1,873,866 1,900,235 37,626 2.0% Non - Departmental 851,809 875,451 927,451 927,451 1,086,315 210,864 24.1% Human Resources 975,335 1,046,188 1,055,600 1,055,600 1,038,521 (7,667) (07%) Economic & Community Dev 3,667,322 3,917,133 4,540,733 4,540,733 4,524,355 607,222 15.5% Fire 20,902,112 19,621,209 19,713,609 19,943,609 19,800,676 179,467 0.9% Police 22,447,578 22,183,336 22,348,751 22,348,751 22,572,274 388,938 1.8% Public Works 3,664,927 3,976,860 4,066,314 4,241,314 4,199,327 222,467 5.6% Library 4,112,569 4,419,241 4,497,376 4,347,376 4,406,354 (12,887) . , (0.3 %) Parks & Recreation 10,927,422 11,449,408 11,643,267 11,672,067 12,145,993 696,585 6.1% Total Operating Expenditures 71,687,867 71,884,260 73,250,363 73,534,163 74,309,157 2,424,897 3.4% Operating Budget Impact 1 3,675,9521 2,238,3401 4,716,3411 4,762,5+''1 1 1,746,694 Total Minor Maintenance Expenditures Transfers In for Minor Maintenance 1,441,105 1 1,441,105 1 1,441,105 1 Above - - (1,367,605) (1,367,605) (1,367,605) - - Net GF Contribution, Minor Maint Projects 73,500 73,500 73,511 r, Net Operating Budget Impact 3,675,952 1,164,840 4,642,841 4,709,041 1,746,634 FY2014 -15 4 Budget Review Documents City of South San Francisco Proposed 2014 -15 General Fund Reserves Policy (Updated for Infrastructure and Facilities Reserves Recommendation) The purpose of this report is to update the City's Council's reserves policy to provide budget flexibility to the Council for prioritizing street, facility and park infrastructure backlog improvements, and to incorporate best practices from the Government Finance Officers' Association (GFOA), and consistent with other California cities. Reserves 9 Fund the following General Fund Reserve Committed Reserve targets: Reserve for Emergencies in the General Fund at approximately 2% of the General Fund operating budget; - Reserve for Economic Contingencies in the General Fund at approximately 7% of the General Fund operating budget; Reserve for Future Economic Development Projects is to be used for economic development and outreach efforts that will result in General Fund revenue growth over time. It was funded from a repayment from the Redevelopment Agency in the early 2000's, and may be spent down over time for economic development/outreach. • NEW/PROPOSED: Consistent with best practices recommended by the Government Finance Officers' Association (GFOA, page 4 -e, attached) General Fund Reserves should total between 15- 20% of General Fund operating revenues. The proposed budget meets this target, with General Fund reserves at $15.0 million, or 20% of revenues. Funds in excess of these requirements should be earmarked for paying down long term liabilities, such as for Retiree Health/Other Post - Employment Benefits (OPEB) or for Infrastructure and Facilities Replacement needs (which are also considered liabilities in accounting). This Reserves recommendation is also consistent with an April 2014 survey of California cities (page 4g, attached). Consistent with governmental accounting standards, because those types of liabilities (OPEB, Infrastructure) are often recorded in funds other than the General Fund, excess funds accumulated in the General Fund should also be earmarked in other dedicated Funds to comply with accounting matching principles. Because funds have been budgeted in 2014 -15 to comprehensively survey the City's backlogged facility, parks, streets, and Stormwater needs over the next year, any recommendations for the use of these new Infrastructure Reserve funds would have to come back to Council at a later time. Council will continue, however, to have full budget authority to utilize these funds for any critical city purpose. Page 4 -a City of South San Francisco Proposed Reserves Policy DISCUSSION: Reserve for Emergencies: It is recommended that the City Council approve a Reserves Target of 2% of General Fund operating budget expenditures for a Reserve for Emergencies. This level will cover 1 week of operations. Description: A Reserve for Emergencies would be used to cover unanticipated costs of two types: • Due to catastrophic losses from natural disasters or accidents such as earthquakes, fire, pipeline explosions, or flooding, or other major calamities that require the activation of the Emergency Operations Center. The City has not needed to draw from this Reserve since Reserve Policies were adopted. Reserve for Economic Contingencies: A reserves policy should address at least two potential situations in which the City's revenue would be negatively impacted by economic downturns. They are local fluctuations in revenue and revenue shifts by the State. Due to the passage of Proposition lA in 2004, revenue shifts by the State are no longer as critical a risk as economic downturns. Revenue Fluctuations: Given vulnerability to local economic conditions, as well as susceptibility to business relocations, this reserve would cover the City's budget in times of economic downturn for a period of year (or more), or to support the City in between major business relocations. An example of the latter is if a major sales tax generator left town. Several major generators relocated in the 2000's. By setting aside reserves for revenue fluctuations, services don't have to be immediately cut while a more comprehensive budget strategy can be put together, or until a new sales tax generator comes to town. Note that since the current Reserves Policy was adopted, this Reserve has only been drawn down by $367,000 during the recession in 2009 -10. Summary: it is recommended that the Council adopt a reserves policy that reserves for approximately 7% of the General Fund revenues. This figure was arrived at in the early 2000's by considering the loss of a large sales tax generator that was more susceptible to relocation, due to the type of business operation it was, and by considering the proportion of business to business and cyclical sales taxes that comprise South San Francisco's revenue base. Page 4 -b City of South San Francisco Proposed Reserves Policy Reserve for Economic Development: The Council designated $3.6 million in funds in January 2003 that had been paid back to the General Fund by the Redevelopment Agency for prior years' advances from the City. Those funds have been designated for investments in economic development and/or outreach efforts that will result in revenue growth to the General Fund over time. An example is the use of this Reserve to fund downtown outreach and improvement efforts in the proposed 2014 -15 budget. Government Finance Officers' Association Best Practices Recommendation for General Fund Reserves: The GFOA Best Practices Recommendation for General Fund Reserves recommends that at least 2 months of operating revenues be held in reserves, to fiend the types of contingencies already in the City's Reserve policy (above). The GFOA Reserves policy also stipulates that adequacy of funds in other Reserves outside the General Fund should be considered in determining the right level of General Fund Reserves. Because the General Fund has reserves for equipment replacement, information technology, workers' compensation, general liability, OPEB, and a recommended infrastructure replacement reserve, staff recommends that all General ]Fund Reserves equal at least 2 months of operating revenues (16.7 %), and up to 20 %. Note that since the City's Reserve Policies have been adopted, the Undesignated Reserve was drawn on significantly only in one year, 2009 -10, and was used to fund actuarially projected workers' compensation liability cost increases, which had grown dramatically with rising health care costs over the past decade. The use of these funds was not for a one year operating budget need. Temporary Five Year Budget Contingencies Reserve Staff has updated a five year General Fund projection that shows that with rising PERS retirement costs, that a cumulative deficit (sum of all surpluses less deficits) is possible of $2.3 million. A five year budget realignment plan is needed, wherein some combination of onam� revenue increases or expenditure reductions totaling $2.3 million will be needed. In order to bridge this gap, staff recommends reserving a total of $2.3 million to be drawn down over the next 5 years to make the transition more manageable. The 2014 -15 Reserves recommendation therefore sets asides $2.3 million in addition to the 16.7% overall General Fund reserves target. Total General Fund Reserves equal 20% of operating revenues in the proposed budget. Excess Funds: Funds in excess of the General Fund Reserves Policy above should be earmarked for paying down liabilities. Because liabilities are expenses that have been deferred, it is important to set aside dollars to pay down these liabilities over time, which are no different than debt from a financial standpoint. Two areas in continued need of funding (liabilities) are: Page 4 -c City of South San Francisco Proposed Reserves Policy OPEB costs, which the Council addressed significantly by setting aside $13 million in an OPEB Trust in 2013 -14, and which Council also prioritized paying down by at least another $250,000 annually; and Infrastructure replacement and/or deferred facility improvements. During hard economic times, not only have services and programs been scaled back, but the ongoing investment in infrastructure maintenance and replacement needed to keep City facilities well- functioning for the public has been neglected. A renewed attention to our critical infrastructure is needed as well as an operating budget realignment in the 2015 -20 time period. Critical infrastructure such as parks, buildings and facilities, streets, and storm water facilities are in need of re- investment. Because government accounting dictates that longer term liabilities such as physical assets and retiree health obligations be recorded in funds other than the General Fund, it is important not to at overstate General Fund financial reserves. Reserves can be more responsibly reported in the funds where the above liabilities are also recorded. The City Council will always have the flexibility to adjust those reserves for other critical budget needs. Reserves for retiree health and for workers' compensation and general liabilities have long been established in the City. Beginning in the 2014 -15 year, the Council, through the adopted Reserves policy, will also be recording financial reserves to address critical city infrastructure. Again, those reserves are still under Council's purview, and could be tapped for any valid City budgeting purpose. However, staff is in the process of updating a comprehensive Streets, Stormwater, Parks, and Facilities infrastructure backlog inventory, and preliminary estimates are that the backlog exceeds $20 million. Therefore, it is in the City's interest to fund those improvements, and reducing General Fund reserves is consistent with this budgeting discipline. The 2014 -15 budget therefore recommends a transfer of excess funds to the Infrastructure and Facilities Reserve of $12.5 million. Page 4 -d BEST PRACTICE Appropriate Level of Unrestricted Fund Balance in the General Fund (2002 and 2009) (BUDGET and CAAFR) Background. Accountants employ the term fund balance to describe the net assets of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). Budget professionals commonly use this same term to describe the net assets of governmental funds calculated on a government's budgetary basis.' In both cases, fund balance is intended to serve as a measure of the financial resources available in a governmental fund. Accountants distinguish up to five separate categories of fund balance, based on the extent to which the government is bound to honor constraints on the specific purposes for which amounts can be spent: nonspendable fund balance, restrictedfund balance, committedfund balance, assignedfund balance, and unassignedfund balance.2 The total of the last three categories, which include only resources without a constraint on spending or for which the constraint on spending is imposed by the government itself, is termed unrestricted fund balance. It is essential that governments maintain adequate levels of fund balance to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures) and to ensure stable tax rates. Fund balance levels are a crucial consideration, too, in long -term financial planning. In most cases, discussions of fund balance will properly focus on a government's general fund. Nonetheless, financial resources available in other funds should also be considered in assessing the adequacy of unrestricted fund balance (i.e., the total of the amounts reported as committed, assigned, and unassigned fund balance) in the general fund. Credit rating agencies monitor levels of fund balance and unrestricted fund balance in a government's general fund to evaluate a government's continued creditworthiness. Likewise, laws and regulations often govern appropriate levels of fund balance and unrestricted fund balance for state and local governments. Those interested primarily in a government's creditworthiness or economic condition (e.g., rating agencies) are likely to favor increased levels of fund balance. Opposing pressures often come from unions, taxpayers and citizens' groups, which may view high levels of fund balance as "excessive." Recommendation. The Government Finance Officers Association (GFOA) recommends that governments establish a formal policy on the level of unrestricted fund balance that should be maintained in the general fund.3 Such a guideline should be set by the appropriate policy body and should provide both a temporal framework and ' For the sake of clarity, this recommended practice uses the terms GAAP fund balance and budgetary fund balance to distinguish these two different uses of the same term. 2 These categories are set forth in Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, which must be implemented for financial statements for periods ended June 30, 2011 and later. 3 Sometimes restricted fund balance includes resources available to finance items that typically would require the use of unrestricted fund balance (e.g., a contingency reserve). In that case, such amounts should be included as part of unrestricted fund balance for purposes of analysis. Page 4 -e specific plans for increasing or decreasing the level of unrestricted fund balance, if it is inconsistent with that policy. 4 The adequacy of unrestricted fund balance in the general fund should be assessed based upon a government's own specific circumstances. Nevertheless, GFOA recommends, at a minimum, that general - purpose governments, regardless of size, maintain unrestricted fund balance in their general fund of no less than two months of regular general fund operating revenues or regular general fund operating expenditures.' The choice of revenues or expenditures as a basis of comparison may be dictated by what is more predictable in a government's particular circumstances.6 Furthermore, a government's particular situation often may require a level of unrestricted fund balance in the general fund significantly in excess of this recommended minimum level. In any case, such measures should be applied within the context of long -term forecasting, thereby avoiding the risk of placing too much emphasis upon the level of unrestricted fund balance in the general fund at any one time. In establishing a policy governing the level of unrestricted fund balance in the general fund, a government should consider a variety of factors, including: • The predictability of its revenues and the volatility of its expenditures (i.e., higher levels of unrestricted fund balance may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile); • Its perceived exposure to significant one -time outlays (e.g., disasters, immediate capital needs, state budget cuts); • The potential drain upon general fund resources from other funds as well as the availability of resources in other funds (i.e., deficits in other funds may require that a higher level of unrestricted fund balance be maintained in the general fund, just as, the availability of resources in other funds may reduce the amount of unrestricted fund balance needed in the general fund);' • Liquidity (i.e., a disparity between when financial resources actually become available to make payments and the average maturity of related liabilities may require that a higher level of resources be maintained); and • Commitments and assignments (i.e., governments may wish to maintain higher levels of unrestricted fund balance to compensate for any portion of unrestricted fund balance already committed or assigned by the government for a specific purpose). Furthermore, governments may deem it appropriate to exclude from consideration resources that have been committed or assigned to some other purpose and focus on unassigned fund balance rather than on unrestricted fund balance. Naturally, any policy addressing desirable levels of unrestricted fund balance in the general fund should be in conformity with all applicable legal and regulatory constraints. In this case in particular, it is essential that differences between GAAP fund balance and budgetary fund balance be fully appreciated by all interested parties. Approved by the GFOA's Executive Board, October, 2009. 4 See Recommended Practice 4.1 of the National Advisory Council on State and Local Budgeting governments on the need to "maintain a prudent level of financial resources to protect against reducing service levels or raising taxes and fees because of temporary revenue shortfalls or unpredicted one -time expenditures" (Recommended Practice 4.1). ' In practice, a level of unrestricted fund balance significantly lower than the recommended minimum may be appropriate for states and America's largest governments (e.g., cities, counties, and school districts) because they often are in a better position to predict contingencies (for the same reason that an insurance company can more readily predict the number of accidents for a pool of 500,000 drivers than for a pool of fifty), and because their revenues and expenditures often are more diversified and thus potentially less subject to volatility. 6 In either case, unusual items that would distort trends (e.g., one -time revenues and expenditures) should be excluded, whereas recurring transfers should be included. Once the decision has been made to compare unrestricted fund balance to either revenues or expenditures, that decision should be followed consistently from period to period.. ' However, except as discussed in footnote 4, not to a level below the recommended minimum. 2 Page 4 -f California Society of Municipal Finance Officers' Association General Fund Reserve Policy Survey April 2, 2014 Agency % Notes Whittier 5% Brea 8% Range of 8 % -10% Clovis 10% Goal of 15 %; Ongoing 20% - 25% Helix Water District 10% Of Revenues Pacifica 10% Roseville 10% Arroyo Grande 15% Goal of 20% Chula Vista 15% Elk Grove 15% Range of 15% - 20 %; Kept at 27% Morgan Hill 15% Range of 15% - 25% Palo Alto 15% 15% Minimum; 20% Maximum; Target 18.5% Redwood City 15% Range of 15% - 20% of Revenues Sacramento Metro Fire Dis 15% Vista 15% West Sacramento 15% Range of 15 %- 20% Lodi 16% Grand Terrace 17% Oxnard 18% Arcata 20% Burbank 20% Covina 20% Lakewood 20% Rancho Cordova 20% San Leandro 20% Seal Beach 20% Range of 20% - 25% South El Monte 20% Temecula 20% of Expenditures You ntvil le 20% Cresent City 25% Lemon Grove 25% Murrieta 25% Poway 25% San Juan Capistrano 25% Range of 25 % -50 %of Expenditures Stanton 25% Truckee 25% Calistoga 30% FY 2014 -15 Culver City 30% Woodside 30% Madera 34% No formal Policy Healdsburg 35% Mission Viejo 40% Minimum of 40 %; Maximum of 50% Villa Park 40% Huntington Park 50% Yorba Linda 50% Yucca Valley 50% of Expenditures Lafayette 60% West Valley Sanitation 67% of Expenditures Lawndale 100% Palm Springs 120% of Current year Expenditures San Mateo, Santa Clara, and Alameda County cities highlighted in yellow Page 4g This Page Intentionally Left Blank CITY COUNCIL SUMMARY Expenditures: Salaries & Benefits 138,976 130,972 130,972 100,679 126,717 (4,255) -3.2% Supplies & Services 35,180 38,807 58,307 24,094 38,807 - 0.0% Interdepartmental Charges 16,875 24,696 24,696 18,522 26,725 2,029 8.2% Total Expenditures 191,031 194,475 213,975 143,295 192,249 (2,226) -1.1% CITY TREASURER SUMMARY Expenditures: Salaries & Benefits 39,975 35,356 35,356 31,172 38,399 3,043 8.6% Supplies & Services 80,698 81,800 81,800 49,646 81,800 0.0% Interdepartmental Charges 11656 1,750 1,750 1,312 1,896 146 8.3% Total Expenditures 122,329 118,906 118,906 82,130 122,095 3,189 2.7% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • No changes are proposed. Positions • None. Other: • None. E FY 2014 -15 Budget Review Documents CITY ATTORNEY SUMMARY Expenditures: Legal Services 722,027 654,000 654,000 341,942 654,000 - 0.0% Legal Settlements - 100,000 100,000 100,000 - 0.0% Supplies & Services 494 500 500 292 S00 - 0.0% Interdepartmental Charges 11,481 9,724 9,724 7,293 10,498 774 8.0% Total Expenditures 734,002 764,224 764,224 349,527 764,998 774 0.1% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None. Positions: • None. Other: • None. 6 FY 2014 -15 Budget Review Documents CITY CLERK'S SUMMARY Expenditures: Salaries & Benefits 381,936 381,106 381,106 241,548 380,549 (557) -0.1% Supplies & Services 24,290 154,414 157,326 63,381 94,414 (60,000) -38.9% Interdepartmental Charges 33,349 30,176 30,176 22,632 32,601 2,425 8.0% Total Expenditures 439,575 565,696 568,608 327,561 507,564 (58,132) -10.3% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • $60,000 as added for a one time transfer from the Solid Waste Fund to pay for the scanning of documents into the LaserFiche document management system. This increase is offset by a decrease from 2013 -14, as local election years such as 2013 result in higher fees paid to the County. Positions: • None. Other: • None. 7 FY 2014 -15 Budget Review Documents CITY MANAGER'S OFFICE SUMMARY Expenditures: Salaries & Benefits 720,920 825,465 825,465 538,518 962,703 137,238 16.6% Supplies & Services 106,983 34,470 62,630 143,581 54,210 19,740 57.3% Interdepartmental Charges 36,083 29,589 29,589 22,192 31,289 1,700 5.7% Total Expenditures 863,986 889,524 917,684 704,291 1,048,202 158,678 17.8% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None. Positions: • Assistant City Manager position now budgeted in this department; former ACM was also the Economic and Community Development Director • One full time Management Analyst added. • Executive Assistant to the City Manager and Assistant to the City Manager removed. • One full time Administrative Assistant II added. • Hourly position budget increased by .5 FTE. Other: • None. FY 2014 -15 8 Budget Review Documents Position Budget Full Time N115 FT City Manager 1.00 1.00 1.00 0.00 N100 FT Assistant City Manager 0.00 0.00 1.00 1.00 N180 FT Assistant To The City Manager 1.00 1.00 0.00 (1.00) M570 FT Management Analyst 1 0.00 0.00 1.00 1.00 0410 FT Executive Assistant To The City Manager 1.00 1.00 0.00 (1.00) 0310 FT Aministrative Assistant II 1.00 1.00 2.00 1.00 Subtotal Full -Time 4.00 4.00 5.00 1.00 Hourly X570 FT Communications Hourly 0.00 0.50 1.00 0.50 Subtotal Hourly 0.00 0.50 1.00 0.50 Total FTE 4.00 4.50 6.00 1.50 FY 2014 -15 9 Budget Review Documents FINANCE DEPARTMENT SUMMARY Expenditures: Salaries & Benefits 1,454,290 1,547,897 1,547,897 1,029,009 1,563,598 15,701 1.0% Supplies & Services 152,098 120,114 131,370 297,770 120,114 - 0.0% Interdepartmental Charges 181,480 194,598 194,598 145,949 216,523 21,925 11.3% Total Expenditures 1,787,868 1,862,609 1,873,865 1,472,728 1,900,235 37,626 2.0% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • Interdepartmental Charges are increasing to fund higher costs for Payroll software upgrades and related consulting services Positions: • Continuation of Payroll Administrator position, added midyear in 2013 -14 at a savings from the prior Financial Services Supervisor position, which has been vacant Other: • None. 10 FY 2014 -I5 Budget Review Documents Position Budget Full Time N145 FT Director of Finance 1.00 1.00 1.00 0.00 M770 FT Financial Services Manager 1.00 1.00 1.00 0.00 M615 FT Senior Financial Analyst 1.00 1.00 1.00 0.00 M610 FT Financial Analyst II 1.00 1.00 1.00 0.00 M625 FT Senior Accountant 1.00 1.00 1.00 0.00 M100 FT Accountant I 1.00 1.00 1.00 0.00 A225 FT Accounting Assistant II 3.00 2.00 2.00 0.00 M ? ?? FT Financial Services Supervisor 1.00 0.00 0.00 0.00 M599 FT Payroll Administrator 0.00 1.00 1.0x5 0.00 0405 FT Data Business Systems Specialist 1.00 1.00 1.00 0.00 O ? ?? FT Administrative Assistant 1 0.00 1.00 1.00 0.00 0310 FT Administrative Assistant II 1.00 1.00 1.00 0.00 Subtotal Full -Time 12.00 12.00 12.00 0.00 Hourly X280 Hrly Miscellaneous Hourly 0.60 0.60 0.60 0.00 Subtotal Hourly 0.60 0.60 0.60 0.00 Total FTE 12.60 12.60 12.60 0.00 FY 2014 -15 11 Budget Review Documents NON - DEPARTMENTAL Contractual Services Animal Control C /CAG C /CAG Congestion Relief Other Contractual Services Subtotal Contractual Services Dues, Meetings ABAG Airport Roundtable Intl. City /County Management Assoc. Joint Venture Silicon Valley LAFCO League of CA Cities Muni Management Assoc. of Northern CA National League of Cities Peninsula Conflict Resolution Center Sister Cities International SMC Sustainable Book SSF Chamber of Commerce Other 538,043 538,043 538,043 555,453 17,410 3.2% 56,661 56,661 56,661 59,576 2,915 5.1% 166,325 166,325 166,325 166,325 - 0.0% 23,777 43,777 40,719 - (23,777) - 100.0% 784,806 804,806 801,748 781,354 (3,452) -0.4% 11,862 11,862 8,340 12,152 290 2.4% 1,302 1,302 - 1,500 198 15.2% - - - 1,400 1,400 5,000 5,000 Postage - Printing (5,000) - 100.0% 8,107 8,107 8,752 6,873 (1,234) -15.2% 18,690 18,690 19,884 19,883 1,193 6.4% - - - 100 100 OA% Miscellaneous - - 5,400 5,400 (2,550) 17,680 17,680 18,564 17,000 (680) -3.8% - - - 680 680 853,390 3,000 3,000 24.1% - (3,000) - 100.0% 2,500 2,500 - 2,520 20 0.8% - - 196 - - Subtotal Dues, Meetings 68,141 68,141 47,396 67,508 (633) -0.9% Other Expenditures Citizens Academy 8,340 8,340 19 8,340 - 0.0% Neighborhood Grant Program - - - 2,500 2,500 Promotional - 20,000 - - Postage - Printing 7,213 7,213 372 7,213 0.0% Special Program Expenditure - - 215,000 215,000 Phone 900 900 585 900 - OA% Miscellaneous 6,050 18,050 3,270 3,500 (2,550) -42.1% Subtotal Other Expenditures 22,503 54,503 4,246 237,453 214,950 955.2% Total Expenditures 875,450 927,450 853,390 1,086,315 210,865 24.1% FY 2014 -15 12 Budget Review Documents This Page Intentionally Left Blank HUMAN RESOURCES DEPARTMENT SUMMARY Expenditures: Salaries & Benefits 844,312 869,568 869,568 543,174 851,883 (17,685) -2.0% Supplies & Services 82,946 122,854 132,266 33,834 122,854 - 0.0% Interdepartmental Charges 48,078 53,767 53,767 40,325 63,784 10,017 18.6% Total Expenditures 975,336 1,046,189 1,055,601 617,333 1,038,521 (7,668) -0.7% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • Interdepartmental Charges are increasing to fund higher costs for Human Resources software upgrades and related consulting services Positions: Other: • None. FY2014 -I5 14 Budget Review Documents Full Time N130 FT Director Of Human Resources 1.00 1.00 1.00 0.00 M270 FT Human resources Analyst II 2.00 2.00 2.00 0.00 0265 FT Human Resources Technician 1.00 1.00 1.00 0.00 M271 FT Sr Human Resources Analyst 1.00 1.00 1.00 0.00 Subtotal Full -Time 5.00 5.00 5.00 0.00 Hourly X310 Hrly Human Resources Clerk 0.00 1.00 1.00 0.00 Subtotal Hourly 0.00 1.00 1.00 0.00 Total FTE 5.00 6.00 6.00 0.00 15 FY 2014 -15 Budget Review Documents ECD DEPARTMENT SUMMARY Revenues: 2,761,089 3,271,267 3,604,667 2,056,858 3,380,800 109,533 3.3% Building Insp. Permits 822,904 979,660 1,311,511 989,823 979,660 0.0% Building Plan Check 76,522 58,516 158,230 159,092 58,516 0.0% Building Plan Check Exp. 85,372 84,907 110,498 82,833 100,000 15,093 17.8% Building Plan Check In Hs 486,594 537,958 679,465 516,157 - 0.0% Electrical Permit 157,055 157,025 208,189 164,753 157,025 0.0% Plumbing Permit 95,133 98,673 106,269 76,271 98,673 - 0.0% Mechanical Permit 79,564 92,068 107,482 78,963 92,068 0.0% Bldg. Special Inspection 5,463 2,665 5,194 4,571 2,665 0.0% Energy Plan Check 115,161 135,889 178,135 132,371 135,889 0.0% Genentech Bldg. Insp. 51,450 45,000 46,375 42,700 45,000 0.0% Planning Fees 102,054 72,000 72,000 45,726 50,000 (22,000) -30.6% Total Revenues 2,077,272 2,264,361 2,983,348 2,293,260 2,257,454 (6,907) -0.3% Expenditures: Salaries & Benefits 2,761,089 3,271,267 3,604,667 2,056,858 3,380,800 109,533 3.3% Supplies & Services 689,421 450,000 740,199 687,607 933,137 483,137 107.4% Interdepartmental Charges 216,813 195,866 195,866 146,900 210,418 14,552 7.4% Total Expenditures 3,667,323 3,917,133 4,540,732 2,891,365 4,524,355 607,222 15.5% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • $232,200 increase to services and supplies budget for marketing plan, data subscriptions, business incentive programs, workforce development and consultant services. This is consistent with the midyear 2013 -14 budget amendment for these items. Positions: • ECD Director position added, offset by a reduction in the former Assistant City Manager position. • Consistent with the midyear budget amendment from 2013 -14, the following position changes have been carried over: Associate Planner position added. Community Development Coordinator position added. - Administrative Assistant I position added, and .5 Office Specialist position eliminated. • Principal Planner position reclassified as Senior Planner resulting in some budget savings. No net change in total positions. • Economic Development Coordinator positions (2) moved to Housing & Community Development. No net change in total positions. Other: • $200,000 GF dollars, proposed to be used as seed money for a Downtown Business Improvement District if downtown property owners are amenable to the idea. • $200,000 GF dollars, proposed to expand the city's existing facade improvement program which would include increased fagade grants, tenant improvement loans, architectural assistance, and program measures. The program is expanding in order to attract stronger anchor retail tenants and restaurants downtown. • $200,000 CDBG dollars, proposed for public right -of -way projects in the downtown area. Projects include: new benches, trash cans, tree lighting, pedestrian walls -ways and landscaping. FY 1014 -15 16 Budget Review Documents Full Time N100 FT Assistant City Manager 1.00 1.00 0.00 (1.00) N160 FT Director of ECD 0.00 0.00 1.00 1.00 M125 FT Associate Planner 2.00 3.00 3.00 0.00 M145 FT Manager of Housing & Redevelopment 1.00 1.00 1.00 0.00 *155 FT City Planner 1.00 1.00 1.00 0.00 *185 FT Economic Development Coordinator 1.00 1.00 1.00 0.00 M185 FT Community Development Coordinator 1.00 1.00 1.00 0.00 M210 FT City Building Official 1.00 1.00 1.00 0.00 M215 FT Assistant Building Official 1.00 1.00 1.00 0.00 M335 FT Sr Planner 1.00 1.00 2.00 100 M570 FT Management Analyst : 1.00 1.00 1.00 0.00 M590 FT Principal Planner 1.00 1.00 0.00 (1.00) A660 FT Community Development Specialist 0.00 1.00 1.00 0.00 A462 FT Planning Technician 1.00 1.00 1.00 0.00 A460 FT Permit Technician 1.00 1.00 1.00 0.00 A400 FT Sr Building Inspector 1.00 1.00 1.00 0.00 A245 FT Parking Meter Service Worker 1.00 1.00 1.00 0.00 A135 FT Building Inspector 5.00 5.00 5.00 0.00 0315 FT Administrative Assistant 1 2.00 3.00 3.00 0.00 Subtotal Full -Time 23.00 26.00 26.00 0.00 Port Time Regular A295 PT Reg Office Specialist 0.75 0.75 0.75 0.00 Subtotal Part -Time Regular 0.75 0.75 0.75 0.00 Hourly X280 Hrly Miscellaneous Hourly 0.20 0.15. , 0.15 0.00 X415 Hrly Office Specialist 0.50 0.00 0.00 0.00 Subtotal Hourly 0.70 0.15 0.15 0.00 Total FTE 24.45 26.90 26.90 0.00 FY 1014 -15 17 Budget Review Documents FIRE DEPARTMENT SUMMARY Revenues: 18,328,975 16,869,634 17,099,633 13,134,095 16,966,318 96,684 0.6% Paramedic Service Fees 1,510,977 1,435,000 1,484,000 875,365 1,435,000 - 0.0% BLS Transport Fees 194,556 218,160 218,160 88,609 218,160 - 0.0% Administrative Citations 380,802 300,000 64,000 104,654 80,000 (220,000) -73.3% Fire Const. Permits 89,445 91,498 75,982 60,227 80,000 (11,498) -12.6% Fire Prevent. Fees 260,778 267,936 267,936 343,624 320,000 52,064 19.4% Fire Prevent Insp. 265,230 286,145 286,145 251,652 280,000 (6,145) -2.1% Renewable Fire Permits 254,900 253,293 253,293 182,700 200,000 (53,293) -21.0% Total Revenues 2,956,688 2,852,032 2,649,516 1,906,831 2,613,160 (238,872) -8.4% Expenditures: Salaries & Benefits 18,328,975 16,869,634 17,099,633 13,134,095 16,966,318 96,684 0.6% Supplies & Services 1,418,054 1,309,929 1,402,329 857,879 1,356,329 46,400 3.5% Debt Service 24,201 - - - - 0.0% Capital Outlay 25,907 25,907 25,900 (7) 0.0% Interdepartmental Charges 1,130,882 1,415,740 1,415,740 697,536 1,452,129 36,389 2.6% Total Expenditures 20,902,112 19,621,210 19,943,609 14,689,510 19,800,676 179,466 0.9% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • $50,000 increase to Fire Leadership & Management training budget. Positions: • Dollars have been budgeted to allow for the hiring of a full time Fire Chief after the retirement of the current Public Safety Chief. Other: • Decline in Administrative Citations revenue is attributable to a decrease in property violations. This is mainly due to the improving economy and fewer foreclosed, unkempt properties receiving citations. This trend was pointed out in the midyear report to the City Council. FY 2014 -15 18 Budget Review Documents Position Budget Full Time N150 FT Fire Chief 1.00 0.00 1.00 1.00 N155 FT Public Safety Chief 0.00 0.50 0.00 (0.50) M110 FT Deputy Fire Chief 1.00 1.00 1.00 0.00 M399 FT Disaster Preparedness Manager 0.00 1.00 1.00 0.00 M560 FT Management Analyst II 1.00 1.00 1.00 0.00 M410 FT Fire Marshall 1.00 1.00 1.00 0.00 M390 FT Fire Battalion Chief (56 Hours) 3.00 3.00 3.00 0.00 M205 FT Fire Battalion Chief (40 Hours) 1.00 1.00 1.00 0.00 B120 FT Fire Apparatus Engineer 14.00 15.00 15.00 0.00 B100 FT Fire Captain 15.00 15.00 15.00 0.00 B125 FT Firefighter 2.00 1.00 1.00 0.00 B130 FT Paramedic/ Firefighter 35.00 35.00 35.00 0.00 8185 FT EMS Captain 1.00 1.00 1.00 0.00 B200 FT Safety Inspector 1 4.00 4.00 4.00 0.00 A460 FT Administrative Assistant 1 1.00 1.00 1.00 0.00 0340 FT Sr. Administrative Assistant 1.00 1.00 1.00 0.00 Subtotal Full -Time 81.00 81.50 82.00 0.50 Hourly A245 Hrly Safety Inspector 1.00 1.00 1.00 0.00 A135 Hrly Fire Courier 0.48 0.48 0.48 0.00 Subtotal Hourly 1.48 1.48 1.45 0.00 Total FTE 82.48 82.98 83.45 0.50 FY 2014 -15 19 Budget Review Documents POLICE DEPARTMENT SUMMARY Revenues: City Forces - General 18,935 22,000 22,000 2,311 22,000 0.0% Police County Task Force 186,454 175,000 250,000 232,611 ?50,000 75,000 42.9% Police Dept. Services 301,045 305,000 305,000 200,519 305,000 - 0.0% Comm. Srvc. Colma /Brisb. 97,520 92,000 92,000 74,438 92,000 - 0.0% Police Recovery Charges 19,836 2,500 2,500 16,558 2,500 0.0% Restitution Damages 1,029 2,000 2,000 7,764 2,000 0.0% Pacifica Dispatch Services 572,469 624,240 624,240 468,180 - 620,000 (4,240) -0.7% Total Revenues 1,197,287 1,222,740 1,297,740 1,002,381 1,293,500 70,760 5.8% Expenditures: Salaries & Benefits 19,455,185 19,651,963 19,668,963 14,728,223 19,891,904 239,941 1.2% Supplies & Services 1,678,203 1,204,455 1,352,870 1,224,848 1,204,455 0.0% Interdepartmental Charges 1,314,190 1,326,919 1,326,919 995,189 1,475,915 148,996 11.2% Total Expenditures 22,447,578 22,183,337 22,348,752 16,948,260 22,572,274 388,937 1.8% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None Positions: • Dollars have been budgeted to allow for the hiring of a full time Police Chief after the retirement of the current Public Safety Chief. • Senior Police Records Specialist will be reduced by 1 position and a new Supervising Police Records Specialist will be created with a nominal increase to overall salaries. Other: • Interdepartmental charges are increasing to reflect the transition of additional Information Technology support for the department. In future years after a transition period, the possibility of savings from reduced outside computer support may be realized. 20 FY 2014 -15 Budget Review Documents Position Budget Full Time N155 FT Police Chief 1.00 0.00 1.00 1.00 N155 FT Public Safety Chief 0.00 0.50 0.00 {0.50) M765 FT Deputy Police Chief 0.00 1.00 1.00 0.00 M280 FT Police Captain 2.00 1.00 1.00 0.00 M275 FT Police Lieutenant 5.00 5.00 5.00 0.00 0165 FT Police Sergeant 11.00 12.00 12.00 0.00 0100 FT Police Corporal 15.00 14.00 14.00 0.00 C115 FT Police Officer 5.00 49.00 49.00 0.00 M285 FT Police Records & Comm. Manager 1.00 1.00 1.00 0.00 C185 FT Supervising Police Records Sped. 0.00 0.00 1.00 1.00 C110 FT Police Property/ Evidence Specialist 1.00 1.00 1.00 0.00 C180 FT Sr Police Records Specialist 3.00 3.00 2.00 (1.00) C105 FT Police Records Specialist 3.00 3.00 3.00 0.00 A365 FT Supervising Dispatcher 3.00 3.00 3.00 0.00 A150 FT Communications Dispatcher 11.00 14.00 14.00 0.00 C175 FT Parking Enforcement Officer 2.00 2.00 2.00 0.00 C125 FT Police Service Technician 4.00 4.00 4.00 0.00 0310 FT Administrative Assistant II 1.00 1.00 1.00 0.00 0315 FT Administrative Assistant 1 1.00 1.00 1.00 0.00 Subtotal Full -Time 109.00 115.50 116.00 0.50 Part Time Regular A150 PT Reg Communications Dispatcher 3.00 0.60 0.60 0.00 Subtotal Part-Time Regular 3.00 0.60 0.60 0.00 Hourly X190 Hrly Police Property /Evidence Assistant 0.48 0.48 0.48 0.00 X193 Hrly Police Court Liaison 0.48 0.48 0.48 0.00 X405 Hrly School Crossing Guard 1.38 1.38 1.38 0.00 X325 Hrly Police Reserve Officer 1.31 1.31 1.31 0.00 Subtotal Hourly 3.65 3.65 3.65 0.00 Total FTE 115.65 119.75 120.25 0.50 FY 2014 -15 21 Budget Review Documents PUBLIC WORKS DEPARTMENT SUMMARY Revenues: Grading /Other Permits 152,267 158,528 203,247 155,026 150,000 (8,528) -5.4% Total Revenues 152,267 158,528 203,247 155,026 150,000 (8,528) -5.4% Expenditures: Salaries & Benefits 2,080,304 2,139,472 2,139,472 1,739,688 2,200,940 61,468 2.9% Supplies & Services 897,478 1,104,385 1,193,839 635,270 1,103,228 (1,157) -0.1% Interdepartmental Charges 687,146 733,003 733,003 549,752 895,159 162,156 22.1% Total Expenditures 3,664,928 3,976,860 4,066,314 2,924,710 4,199,327 222,467 5.6% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None Positions: • None Other: • None. 22 FY 2014 -I5 Budget Review Documents Position Budget Full Time N160 FT Director Of Public Works /City Eng 1.00 1.00 1.00 0.00 M435 FT Asst Public Works Dir /City Eng 1.00 1.00 1.00 0.00 M760 FT Principal Engineer 0.00 1.00 1.00 0.00 M750 FT Public Works Program Manager 1.00 2.00 2.00 0.00 M745 FT WQCP Maint Super 1.00 1.00 1.00 0.00 M560 FT Management Analyst 11 1.00 1.00 1.00 0.00 M465 FT Assistant Plant Superintendent 1.00 1.00 1.00 0.00 M450 FT Environ Compliance Coord 1.00 1.00 1.00 0.00 M355 FT Superintendent Of WQCP 1.00 1.00 1.00 0.00 M340 FT Sr Civil Engineer 3.00 2.00 2.00 0.00 M255 FT Public Works Supervisor 210 010 0.00 (0 10) M220 FT Laboratory Supervisor 0.00 1.00 100 0.00 M115 FT Associate Civil Engineer 2.00 2.00 200 0.00 D190 FT Lead Plant Operator 4.00 4.00 4.00 0.00 D180 FT Lead Plant Mechanic 1.00 1.00 1.00 0.00 D170 FT Sr Laboratory Chemist 1.00 1.00 100 0.00 D160 FT Sr Environmental Compliance Inspector 1.00 1.00 1.00 0.00 D155 FT Environmental Compliance Inspector 3.00 3.00 3.00 0.00 D150 FT Plant Operator II 9.00 8.00 Soo 0.00 D145 FT Operator 1 1.00 2.00 200 0.00 D140 FT Plant Electrician II 2.00 2.00 200 0.00 D135 FT Plant Mechanic II 4.00 4.00 400 0.00 D125 FT Plant Utility Worker 2.00 2.00 200 0.00 D120 FT Laboratory Chemist 2.00 2.00 200 0.00 D105 FT Plant Electrician 1 1.00 1.00 100 0.00 A500 FT Sr Electrical Technician 0.00 1.00 100 0.00 A370 FT Sweeper Operator 2.00 2.00 2.00 0.00 A360 FT Sr Public Works Maintenance Worker 3.00 3.00 300 0.00 A345 FT Lead Equipment Mechanic 1.00 1.00 100 0.00 A335 FT Lead Electrical Technician 1.00 1.00 1.00 0.00 A310 FT Public Works Inspector 1.00 1.00 1.00 0.00 A295 FT Office Specialist 1.00 1.00 1.00 0.00 A275 FT Public Works Maintenance Worker 13.00 14.00 13.00 (1.00) A200 FT Lead Public Works Maintenance Worker 2.00 2.00 300 1.00 D130 FT Plant Mechanic 1 2.00 2.00 200 0.00 A175 FT Equipment Operator 2.00 1.00 1.00 0.00 A170 FT Equipment Mechanic 2.00 3.00 3.00 0.00 A167 FT Engineering Technician 1.00 1.00 1,00 0.00 A160 FT Electrical Technician 1.00 1.00 100 0.00 A120 FT Assistant Electrical Technician 1.00 1.00 100 0.00 0315 FT Administrative Assistant 1 4.00 5.00 5.00 0.00 Subtotal Full -Time 83.10 86.10 86.00 (0.10) Hourly X545 Hrly Laboratory Chemist 0.50 0.50 0.50 0.00 X570 Hrly Consultant 0.24 0.24 0.24 0.00 Subtotal Hourly 0.74 0.74 0.74 0.00 Total FTE 83.84 86.84 86.74 (0.10) FY 2014 -15 23 Budget Review Documents LIBRARY DEPARTMENT SUMMARY Revenues: 3,012,641 3,295,982 3,289,982 2,194,061 3,282,091 (13,891) -0.4% California Library Grant 114,826 30,000 50,063 50,064 50,000 20,000 0.0% California Library Found. (7,781) 100,000 191,305 197,306 116,000 16,000 16.0% Local Library Grant 70,387 20,000 20,000 4,443 20.000 - 0.0% Library Foundation 22,291 6,000 6,000 - - (6,000) - 100.0% County Library Grant 160,554 110,000 150,000 101,705 78,000 (32,000) -29.1% Library Misc. Revenue 78,001 75,000 75,000 58,372 68,000 (7,000) -9.3% Total Revenues 360,277 341,000 492,368 411,890 332,000 (9,000) -2.6% Expenditures: Salaries & Benefits 3,012,641 3,295,982 3,289,982 2,194,061 3,282,091 (13,891) -0.4% Supplies & Services 736,653 708,112 792,248 442,592 708,376 264 0.0% Capital Outlay - 65,000 65,000 65,000 - (65,000) - 100.0% Interdepartmental Charges 363,275 350,147 350,147 261,250 415,887 65,740 18.8% Total Expenditures 4,112,569 4,419,241 4,497,377 2,962,903 4,406,354 (12,887) -0.3% DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • Capital outlay is decreasing due to the final year of a 3 year purchase of automated library materials handling equipment from the Peninsula Library Services. Funds have been added to pay for replacement of this equipment overtime. Positions: 2 FTE Librarians reclassified as Supervising Library Specialists, no net change in salary cost. Other: • None. 24 FY 2014 -15 Budget Review Documents Position Budget Full Time N110 FT Library Director 1.00 1.00 1.00 0.00 M640 FT Assistant Library Director 1.00 1.00 1.00 0.00 M560 FT Management Analyst II 1.00 1.00 1.00 0.00 M500 FT Literacy Program Manager 2.00 0.00 0.00 0.00 M235 FT Library Program Manager 5.00 4.00 4.00 0.00 A445 FT Literary Services Coordinator 2.00 3.00 3.00 0.00 A670 FT Supervising Library Specialist 0.00 0.00 2.00 2.00 A240 FT Librarian II 3.00 4.00 4.00 0.00 A215 FT Library Assistant II 2.00 1.00 1.00 0.00 A210 FT Librarian 1 0.00 2.00 0.00 (2.00) 0315 FT Administrative Assistant 1 3.00 2.00 2.00 0.00 Subtotal Full -Time 20.00 19.00 19.00 0.00 Part Time Regular A240 PT Reg Librarian it 0.00 0.80 0.80 0.00 A220 PT Reg Library Assistant 1 1.75 2.75 2.75 0.00 A215 PT Reg Library Assistant II 0.50 0.00 0.00 0.00 Subtotal Part-Time Regular 2.25 3.55 3.55 0.00 Hourly X210 Hrly Librarian 1 1.26 1.26 1.26 0.00 X220 Hrly Library Assistant 1 1.03 1.35 1.35 0.00 X235 Hrly Library Clerk 1.31 2.10 2.10 0.00 X250 Hrly Library Page 6.81 7.31 7.31 0.00 X415 Hrly Office Specialist 0.00 0.50 0.50 0.00 X440 Hrly Office Assistant 0.43 0.43 0.43 0.00 X630 Hrly Local History Specialist 0.05 0.00 0.00 0.00 X655 Hrly Literary Services Asst. Coord. 0.06 0.06 0.06 0.00 X665 Hrly Literary Services Asst. 1 1.95 1.90 1.90 0.00 X670 Hrly Librarian II 0.20 0.20 ; 0.20 0.00 Subtotal Hourly 13.10 15.11 15.31 0.00 Total FTE 35.35 37.66 37.66 0.00 FY 2014 -15 25 Budget Review Documents PARKS & RECREATION DEPARTMENT SUMMARY Revenues: Picnic /Facility Rental Fees 413,267 392,000 392,000 322,937 392,000 - 0.0% Playground Programs 4,825 - - - - - 0.0% Aquatics Programs 391,248 383,500 383,500 254,592 383,500 - 0.0% Swim Team 5,000 5,000 5,000 3,000 5,000 0.0% Sports 168,835 57,142 57,142 40,853 1 57,142 - 0.0% Special Classes /Events 583,761 497,500 497,500 389,511 497,500 - 0.0% Child Care Programs 1,707,631 1,764,400 1,764,400 1,468,933 1,950,600 186,200 10.6% Adult Day Care 137,473 126,000 126,000 118,287 126,000 - 0.0% Community Gardens 1,985 2,000 2,000 545 2,000 0.0% Senior Program Fees 18,286 16,100 16,100 13,584 16,100 0.0% Co- Sponsorship Fees 2,050 250 250 1,100 250 0.0% Artist Studio Rentals 120,000 120,000 29,829 46,000 (74,000) -61.7% Total Revenues 3,434,360 3,363,892 3,363,892 2,643,171 3,476,092 112,200 3.3% Expenditures: Salaries & Benefits 7,709,421 7,859,149 7,925,249 5,930,192 8,279,382 420,233 5.3% Supplies & Services 2,581,801 2,900,934 3,057,493 1,980,355 3,155,714 254,780 8.8% Interdepartmental Charges 636,199 689,324 689,324 516,993 710,897 21,573 3.1% Total Expenditures 10,927,421 11,449,407 11,672,066 8,427,540 12,145,993 696,586 6.Z% DEPARTMENTAL CHANGES & HIGHLIGHTS: Revenues: e Childcare revenues are increasing due to expanded enrollments by 40 slots. Full of Fun Special Needs Program for young adults is being expanded from two weeks duration to three weeks duration. Programs & Services: • $300,000 added to the Minor Maintenance Program to address deferred maintenance of parks and facilities. This funding is intended to be ongoing, and is in addition to $200,000 added in fiscal year 2013 -14 for similar purposes. • $9,800 increase to Aquatics program for pool and custodial supplies. • The reduction in Artist Studio Rentals revenues occurred when leased land was deemed un- rentable. • $10,329 increase in Childcare program services and supplies. Positions: • $8,000 increase to hourly staff salaries to account for minimum wage increase. • $175,871 increase to fund 1 FT Preschool Teacher and hourly staff in order to facilitate expanded childcare programs and Full of Fun Program. FY 2014 -15 26 Budget Review Documents Position Budget �Parks& Fusmon Title I- ItACtUal 1- 1tACtua1 hl l: crwnge �Recreatlor, FIB 2012• FY 2013- Proposed from FY 13 14 FY 2014 -15 2013 -14 N175 FT Director Of Parks & Recreation 1.00 1.00 1.00 0.00 M750 FT Public Works (Parks) Program Manager 0.00 1.00 1.00 0.00 M560 FT Management Analyst II 0.00 1.00 1.00 0.00 M530 FT Rec & Comm Svcs Coord 6.00 7.00 7.00 0.00 M360 FT Superintendent of Parks & Facilities 1.00 0.00 0.00 0.00 M295 FT Rec & Comm Svcs Super 5.00 5.00 5.00 0.00 M255 FT Public Works Supervisor 2.90 2.90 3.00 0.10 A640 FT Comm Svcs Site Coord 1.00 1.00 1.00 0.00 A515 FT Recreation Leader IV 1.00 1.00 1.00 0.00 A510 FT Van Driver 1.00 1.00 1.00 0.00 A505 FT Groundsperson 2.00 2.00 2.00 0.00 A495 FT Preschool Teacher 5.00 5.00 6.00 I. A465 FT Building Maintenance Craftwworker 2.00 2.00 2.00 0.00 A375 FT Tree Trimmer 3.00 2.00 100 0.00 A350 FT Senior Parks Maintenance Worker 1.00 2.00 3.00 A320 FT Sr Building Maint Custodian 2.00 3.00 3.00 0.00 A295 FT Office Specialist 2.00 0.00 0.00 0.00 A280 FT Maintenance Craftworker 2.00 2.00 2.00 0.00 A250 FT Parks Maintenance Worker 14.00 13.00 12.00 (1.00) A195 FT Lead Parks Maintenance Worker 1.00 2.00 2.00 0.00 A190 FT Lead Building Maintenance Custodian 2.00 2.00 2.00 0.00 A140 FT Building Maint Custodian 5.00 5.00 5.00 0.00 0315 FT Administrative Assistant 1 1.00 2.00 2.00 0.00 0310 FT Administrative Assistant II 1.00 1.00 1.00 0.00 Subtotal Full -Time 61.90 63.90 65.00 1.10 Part Time Regular A640 PT Reg Comm Srvcs Site Coord 1.97 1.22 1.22 0.00 A650 PT Reg Cultural Arts Specialist 0.50 0.50 0.50 0.00 A610 PT Reg Recreation Leader II 1.25 1.25 1.25 0.00 A620 PT Reg Recreation Leader 111 1.82 1.82 1.82 0.00 Subtotal Part-Time Regular 5.54 4.79 4.79 0.00 Hourly X185 Hrly Building Maintenance Custodian 0.00 1.68 1.68 0.00 X440 Hrly Office Assistant 0.00 1.00 1.00 0.00 X300 Hrly Park Maintenance Worker 0.00 1.62 1.62 0.00 X350 Hrly Recreation Instructor 5.41 5.41 5.41 0.00 X360 Hrly Recreation Leader 1 1.09 1.09 1.09 0.00 X365 Hrly Recreation Leader 11 11.47 11.47 11.47 0.00 X370 Hrly Recreation Leader III 21.52 21.52 24.52 3.00 X375 Hrly Recreation Leader IV 4.73 4.73 4.73 0.00 Subtotal Hourly 44.22 48.52 51.52 3.00 Total FTE 111.66 117.21 - 121.31 41,014 -15 27 Budget Review Documents O Z CC W Q 0 N * * * "IX O O O O 00 Q O O O Ill lq Q O O O Ln Ill n F% LA III 0 C O G O Q Q C O O Lo O O Ln O (D n coo W O O O O t0 O ' O O Ln o Ln O n 00 � � o .-i 00 -T O° m n ,qr Ln �f L(l N k6 m O N Ln 11% 00 O 00 O O O ' C Ln Q Ln to O O O O 0 0 0 O O O O O Ln Q Ln Ln O n n t ILD r4 m O O n In O O in tD C O N O Ln G O n n M WD r1 L N LIMv .a C ar `� x [A c Ol N w E E +� d O m t C C C V i to d N � � > c c LA H H E w 3 C 7 LY 16 D H M O N O ei M O M M Gt C Ol �i ri In tO � r rl O m 01 0 te C6 t M r p.j r-I L,D Ir n N m tD Ln ri I r1 w 1-d' 1 O 1 n It m co 0 m ' Oct ri n N n O Ln Ln to � 00 00 r-I .-4 n n ri N M m O 01 dt cr 00 O 00 O m -41 n n r-I I W1 Ln O Ln Ln P, O n n N O N N tD O tD 1 r1 M tO r-1 N r-1 tO 'cr rl I r1 m � 071 O O n I% M rn m N m ri N' N w w 00 tD m M C 7 LL G L'- r 07 ro U C O rL OC N to N = O F- U) a� 4 U C N � rL ? 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Ln LA LA u — y �1 t71 O N 11 rl Ln 1`1 Im Ln O Q1 ri h 00 ' fq 06 l0 dl rL6l 1� Ln M Ln ti UD co te" O M r 1 x ' Ln a) m -* .00-I 00 m n OO tr M n O ri Ln (3) :! tti N N rl 00 � tri ri m in r4 .-1 C* OR h Ln Ln r-I 1-4 Q1 N M ri h � ri rl U Ln 00 r-I t0 M LA _q N Ln r-I F% Ln awl 00 n fn r-1 ul a d A a � x W O � H O O' N en M h n N N M N cn M N M Oi M N w C �a m V C 7 m s u u U .0 T a, ++ LA m 0 t' O Em O a3 i +n rL m CU m a+ O L Z o o LA CL CL N . O 0 LA LA u — y N N rl 00 � tri ri m in r4 .-1 C* OR h Ln Ln r-I 1-4 Q1 N M ri h � ri rl U Ln 00 r-I t0 M LA _q N Ln r-I F% Ln awl 00 n fn r-1 ul a d A a � x W O � H O O' N en M h n N N M N cn M N M Oi M N w C �a m V C 7 L " I a � a. o � Q 3 a a w a .o m Tt M u N 06 Li Em c m a, a+ O L Z o Z � Z CL a . O 0 L " I a � a. o � Q 3 a a w a .o m Tt M 0 a 7 LL. W 3 W H Lq O O O O O m O In o5 0 ka Ln N o 0 0 0 Ln m n °c kO N ri r-I M rl 01 rl -1 M M n O Q N N n M 1, "1011 Lfj I� O N O p0 c7 N 4p Ln 0c0 Q o0O Vi W S ' 00 (M ') S ' n N MO N N N rf O d 7 kG f0 LS? N L/1 N N N M tO M N O O Kr O M N O kD w N O ID M N O N a 0 0 w r-i 00 00 N N k tD O � ri 00 Qt Lr M M N M Ln m Ln L!1 N kO -T 14 0 M T ri 1� 'Rt N 44t 00 Rt n H O 00 n ll n 00 N N It O O w 01 kO -I N a-I N 1 r.-II l0 O M O N M" O r-1 W N M e-i 1, N N kD r I M m o0 00 OS O to I;t M q kD MO 'a' e•1 In O lt L(1 n M !f M n M N N' M I-, n w M 4 00 M N 00 N N N ri -ti- O M M N t0 It; M 1, "4 lt O ID M n M c M o - rn ad r-I O L11 m N O O;r Q M N 0 t0 O O M w M N O N 0 0 w �--I 00 O O N t0 C CF ri 00 61 LI1 M O M M L!1 01 Ln N r1 l0 CY ti O M O 111 N N c} OD M N rti O w n N tO 00 N N n O kp ON w � N rl 00 t k0 O M O M O N O Q n n N O O M O M O 0 N 0 0 0 0 0 N 0 0 LD lc kO O ' n M 00 O O ri O M Rr Ln M -T 0 n M 0 Ln N kO r-I-I N N N 1015 00 k0 O M N M N N (My 00 O N O O V OD M w N kO W O M N Rt W W M O N M O It It ll kD N L11 W 00 O Kr L15 w W M -i M 6 00 N r•L M 1- 00 1-. kb Lfl W 01 It N O N N L11 M 0 O ri N N Ln N 1-1 N n il• M N r-1 W 01 d .--I Ll1 N kb N M r-1 N ri N V N .0 W E E 0" C On 3 cc C `l y O n o _ E E 7 w 'm T .2 E a Ln d L cr = L O Q} w `O s a Q C C C X LD LJ'1 U O L N LL u u u a s d X a y 7 a w u. +n v ar a, a W 0 s= m w O t d 0 � � ` w -o i a1 a, •� m v ,n x ka7 N O] d C L W O C W LL t Ic yy ++ a•+ ++ L a+ jp a Qy 0_ kO In 0 0 0 l7 ~ H O D u in a � N O i d al cc O O d O O N L0 f1 Ln Ln rq OMS Ln a) 001 Op Ln eO.1 4 � O C O N N O r (D M CL OM1 OND r N d N M qtr O _ ri d U y O L +S+ 00 O N qt O 0 CL +- N O 1- Tr 01 -;t 0 O O C Lfl O rq aM p 'fl M kO 01 N M M `y L$0 d M 01 O O 1, N M I O M 0 0 r•1 •� 2 O d rl LO kD ri Ol p N N 07 M(O O1 rl N O C th m 00 N EO � N c L a Y O C V 7 C 4A M N O 1" V 01 j O L C O at Ln O r•1 d E +-: (0 LA n LO r-I 01 N 7 O LO 01 N C m L E m M r•1 M M A O X O t M z } u w E m ry L N O lcj� L/1 O -1 s ro o � Ct N N kD Lry d7 O cn '8 n ri O r•1 M W Q: lD l71 G1 N �+ V p N ,nl r+i M +3i Ln N u w p c ko oonoo kD O M Ql O r•1 O C L O Ln fO Ql M m rr-1 0) y Q M OS Ln L15 r- N 0 C cu CD r�i M M 00 C E N :3 cn L � L_ L di Ur L N C M L M U O N M Y 0 Q1 Q) M i+ c kn i+ O M 41 41 = Ln aJ N aJ U N Y 4+ C L V m 9 � O CA Qy y N m L N ks + a 0 is °c U p Q> OCO m �>- N L- @ = _a m •O U) d fU6 LL :L' vii U 0] w dA a > a L ` LL U 0i l3 L1 O C 41 j 0 to t (D ice+ t •o Q. a 2 u O o t- W U O Q Q Q F 4-- N Ln Q5 M M M Oo, n n, o o a a5 m m o a M kD O N M" O r-1 W N M e-i 1, N N kD r I M m o0 00 OS O to I;t M q kD MO 'a' e•1 In O lt L(1 n M !f M n M N N' M I-, n w M 4 00 M N 00 N N N ri -ti- O M M N t0 It; M 1, "4 lt O ID M n M c M o - rn ad r-I O L11 m N O O;r Q M N 0 t0 O O M w M N O N 0 0 w �--I 00 O O N t0 C CF ri 00 61 LI1 M O M M L!1 01 Ln N r1 l0 CY ti O M O 111 N N c} OD M N rti O w n N tO 00 N N n O kp ON w � N rl 00 t k0 O M O M O N O Q n n N O O M O M O 0 N 0 0 0 0 0 N 0 0 LD lc kO O ' n M 00 O O ri O M Rr Ln M -T 0 n M 0 Ln N kO r-I-I N N N 1015 00 k0 O M N M N N (My 00 O N O O V OD M w N kO W O M N Rt W W M O N M O It It ll kD N L11 W 00 O Kr L15 w W M -i M 6 00 N r•L M 1- 00 1-. kb Lfl W 01 It N O N N L11 M 0 O ri N N Ln N 1-1 N n il• M N r-1 W 01 d .--I Ll1 N kb N M r-1 N ri N V N .0 W E E 0" C On 3 cc C `l y O n o _ E E 7 w 'm T .2 E a Ln d L cr = L O Q} w `O s a Q C C C X LD LJ'1 U O L N LL u u u a s d X a y 7 a w u. +n v ar a, a W 0 s= m w O t d 0 � � ` w -o i a1 a, •� m v ,n x ka7 N O] d C L W O C W LL t Ic yy ++ a•+ ++ L a+ jp a Qy 0_ kO In 0 0 0 l7 ~ H O D u in a � N O i d al cc O O d O O N L0 f1 Ln Ln rq OMS Ln a) 001 Op Ln eO.1 4 � O C O N N O r (D M CL OM1 OND r N d N M qtr O _ ri d U y O L +S+ 00 O N qt O 0 CL +- N O 1- Tr 01 -;t 0 O O C Lfl O rq aM p 'fl M kO 01 N M M `y L$0 d M 01 O O 1, N M I O M 0 0 r•1 •� 2 O d rl LO kD ri Ol p N N 07 M(O O1 rl N O C th m 00 N EO � N c L a Y O C V 7 C 4A M N O 1" V 01 j O L C O at Ln O r•1 d E +-: (0 LA n LO r-I 01 N 7 O LO 01 N C m L E m M r•1 M M A O X O t M z } u w E m ry L N O lcj� L/1 O -1 s ro o � Ct N N kD Lry d7 O cn '8 n ri O r•1 M W Q: lD l71 G1 N �+ V p N ,nl r+i M +3i Ln N u w p c ko oonoo kD O M Ql O r•1 O C L O Ln fO Ql M m rr-1 0) y Q M OS Ln L15 r- N 0 C cu CD r�i M M 00 C E N :3 cn L � L_ L di Ur L N C M L M U O N M Y 0 Q1 Q) M i+ c kn i+ O M 41 41 = Ln aJ N aJ U N Y 4+ C L V m 9 � O CA Qy y N m L N ks + a 0 is °c U p Q> OCO m �>- N L- @ = _a m •O U) d fU6 LL :L' vii U 0] w dA a > a L ` LL U 0i l3 L1 O C 41 j 0 to t (D ice+ t •o Q. a 2 u O o t- W U O Q Q Q F 4-- N O M O N O Q n n N O O M O M O 0 N 0 0 0 0 0 N 0 0 LD lc kO O ' n M 00 O O ri O M Rr Ln M -T 0 n M 0 Ln N kO r-I-I N N N 1015 00 k0 O M N M N N (My 00 O N O O V OD M w N kO W O M N Rt W W M O N M O It It ll kD N L11 W 00 O Kr L15 w W M -i M 6 00 N r•L M 1- 00 1-. kb Lfl W 01 It N O N N L11 M 0 O ri N N Ln N 1-1 N n il• M N r-1 W 01 d .--I Ll1 N kb N M r-1 N ri N V N .0 W E E 0" C On 3 cc C `l y O n o _ E E 7 w 'm T .2 E a Ln d L cr = L O Q} w `O s a Q C C C X LD LJ'1 U O L N LL u u u a s d X a y 7 a w u. +n v ar a, a W 0 s= m w O t d 0 � � ` w -o i a1 a, •� m v ,n x ka7 N O] d C L W O C W LL t Ic yy ++ a•+ ++ L a+ jp a Qy 0_ kO In 0 0 0 l7 ~ H O D u in a � N O i d al cc O O d O O N L0 f1 Ln Ln rq OMS Ln a) 001 Op Ln eO.1 4 � O C O N N O r (D M CL OM1 OND r N d N M qtr O _ ri d U y O L +S+ 00 O N qt O 0 CL +- N O 1- Tr 01 -;t 0 O O C Lfl O rq aM p 'fl M kO 01 N M M `y L$0 d M 01 O O 1, N M I O M 0 0 r•1 •� 2 O d rl LO kD ri Ol p N N 07 M(O O1 rl N O C th m 00 N EO � N c L a Y O C V 7 C 4A M N O 1" V 01 j O L C O at Ln O r•1 d E +-: (0 LA n LO r-I 01 N 7 O LO 01 N C m L E m M r•1 M M A O X O t M z } u w E m ry L N O lcj� L/1 O -1 s ro o � Ct N N kD Lry d7 O cn '8 n ri O r•1 M W Q: lD l71 G1 N �+ V p N ,nl r+i M +3i Ln N u w p c ko oonoo kD O M Ql O r•1 O C L O Ln fO Ql M m rr-1 0) y Q M OS Ln L15 r- N 0 C cu CD r�i M M 00 C E N :3 cn L � L_ L di Ur L N C M L M U O N M Y 0 Q1 Q) M i+ c kn i+ O M 41 41 = Ln aJ N aJ U N Y 4+ C L V m 9 � O CA Qy y N m L N ks + a 0 is °c U p Q> OCO m �>- N L- @ = _a m •O U) d fU6 LL :L' vii U 0] w dA a > a L ` LL U 0i l3 L1 O C 41 j 0 to t (D ice+ t •o Q. a 2 u O o t- W U O Q Q Q F 4-- N in a � N O i d al cc O O d O O N L0 f1 Ln Ln rq OMS Ln a) 001 Op Ln eO.1 4 � O C O N N O r (D M CL OM1 OND r N d N M qtr O _ ri d U y O L +S+ 00 O N qt O 0 CL +- N O 1- Tr 01 -;t 0 O O C Lfl O rq aM p 'fl M kO 01 N M M `y L$0 d M 01 O O 1, N M I O M 0 0 r•1 •� 2 O d rl LO kD ri Ol p N N 07 M(O O1 rl N O C th m 00 N EO � N c L a Y O C V 7 C 4A M N O 1" V 01 j O L C O at Ln O r•1 d E +-: (0 LA n LO r-I 01 N 7 O LO 01 N C m L E m M r•1 M M A O X O t M z } u w E m ry L N O lcj� L/1 O -1 s ro o � Ct N N kD Lry d7 O cn '8 n ri O r•1 M W Q: lD l71 G1 N �+ V p N ,nl r+i M +3i Ln N u w p c ko oonoo kD O M Ql O r•1 O C L O Ln fO Ql M m rr-1 0) y Q M OS Ln L15 r- N 0 C cu CD r�i M M 00 C E N :3 cn L � L_ L di Ur L N C M L M U O N M Y 0 Q1 Q) M i+ c kn i+ O M 41 41 = Ln aJ N aJ U N Y 4+ C L V m 9 � O CA Qy y N m L N ks + a 0 is °c U p Q> OCO m �>- N L- @ = _a m •O U) d fU6 LL :L' vii U 0] w dA a > a L ` LL U 0i l3 L1 O C 41 j 0 to t (D ice+ t •o Q. a 2 u O o t- W U O Q Q Q F 4-- N C Z LL z O W w W N O O in 0 0 0 0 O O O C) C CM 0 a 0 O 00 O Oi O vi O O O Q O 00 c° Q a 00 as m O Q Ci rl 0 C 0 0 00 O , Q C7 d O O Q QO rl o° 0 0 ao ri 00 oD n a - U Q y rA O o C Q M O O 4 O C 0 0 0 0 [� N O O Yi O l- O � C7 M �O m O O� a �O O m et eF er W) N � N Gmi C � a �D O m � N ° °O r- o �0 0 o � N O � w 0 L& yr y y O W � O a O F� o � M ~ N O O a o 0 0 0 0 Vl v) M M O O Vi �n M [� a� a tiD M 00 N O� Q O� d 0�0 N M M �D t6 l� O� N � tn o tn r- r- 14 Ile IV %0 N � �Z kn C n Q 10 L O v W a o N E� "' 11 01 U C !4 ca ma C aL L 0 N v Q 3 m a �1 b to 0 C O u U 7 d nl N m 3 0 H s 3 n E 0 U D N s C 7 U- mQ1 7 E O d a s m CO a N m a� a c 0 o n Y U W ` E O p 0 E c O o v 0 Y O U 0! U C " 3 U fl- +� LD C = G1 d u C E N U G O " C N a+ E ' U i w U 4 7 w d FL ++ L CL V) o p O p" 0 G! q7 v O t/} w C Z a . . a • 4=1 O L 0 N v Q 3 m a �1 b to 0 y D Z CA Z W W c7 Z O O o a o 0 0 a c c o 0 r Ol O Oo LA M N -i M N to tD � 04 � Ln e O tO N i4 M rl r M O co Rr N M N r-L M M N Ql LD Ln -4 C14 -tt LD N NT M N m o m m N lD M ri LPL eT v 10 LD ri v M O ;r -i N co f` M O Lb 40 In M N r1 en C� N 17� lD n 00 -4, Ln " O LMD N M r P, 01 O CO V Ln M N t--1 M a N C cD 1 OD Ln . I O Ln N ¢t -1 V LO N qql M W N Oo co r LA Ln to 0) Nt 00 r- N N L!1 J: Q Lei r N r � qr rl a V1 N L }ai � L ::! a tip 3 a 1r N r N Q/ d p - a C 3 N 07 a c OL d OC. �r�.LmLDOIrLI I� ry le] rl � G elrl M Orl1' O W . i 101 lrwq Ln " I,- r w m O N LD N Ln 0 GMl r- Ln -' r O Ln rl. {, M LD lD N a 1T M M N C ri LD Ln O f m r-I -* r' N O lMO aW-I r r-I 3 r n a Lt eT rr n .-I o M r lD ei N r o Ln co r M LD LD N a I� N - e-i m � n e• O Ln Oo M w w N m M N n N' � .-? .-I w Ln o Ln Ln r Q d M r e, N a Ln C (n v 'i Lrl Ct n N -CT rr, O n N Go W rl N n n N I p1 I � 0 c ri in I M N ei 03 cri L M M W; el N LD ei 07 7 V C eJl K W W N 00 N 1D M ai rl ri N LA Ln rl rl M ri rl cc Op O V LAM N d N Inn r ul C ro m en V 7 LL N V a Lny E m 0 a` Ln i pa,0 J � 7 t=J J � 1 � J � J � L � i c 1 rd N a O � N O a Lri +gn er oci o � N � �+ O LL. Q a N a m oj a m a m � s o y Z O . r m W (n N y co Li M r I 3 m != a m UO ?j m tl a y t W O n N Go W rl N n n N I p1 I � 0 c ri in I M N ei 03 cri L M M W; el N LD ei 07 7 V C eJl K W W N 00 N 1D M ai rl ri N LA Ln rl rl M ri rl cc Op O V LAM N d N Inn r ul C ro m en V 7 LL N V a Lny E m 0 a` Ln i pa,0 J � 7 t=J J � 1 � J � J � L � i c 1 rd N a O � N O a Lri +gn er oci o � N � �+ O LL. Q a N a m oj a m a m � s o y Z O . r m z LL 7 111 a Z a N r- -4 C1 � r ti N r rl O� � r I� T ri + N O Y 4 � AS's 0 0 0 N ly N kri , kn V11 �j +l11 u rl O O a 1 000 000 000 vi Vi vi O C7 O 0" r-. a O a E 1D tiD � 00 00 00 N 67 01% CA n O O O w o z �I n � � If r-I 0 a L' a a 0 F u 000 0w0 N 00 001 N N �r � 100 m � � n N r O w � 0 U � O H v V p CL W y w F� OR M Re OS O 01 nll d V C A m -a c LL a O o w � o°o 00o aao u rl r. 0" N � v N r O w � 0 U � O H v V p CL W y w F� OR M Re OS O 01 nll d V C A m -a c LL + e er d c � N y a. O li Q 3 d a.� d .O O m 00 M w u 0" E N O N 67 C != C L ai C w o z o z 4 a o o z a . a . O + e er d c � N y a. O li Q 3 d a.� d .O O m 00 M a z Z) LL a F IA a t� Ol0 " O O N O .I Ln m o O ool O O N Ln Ln rI N 0D0 b O lq O O LLo M Ln (O N T oo w O0 tD C o Ln m Ln Rf r-I DD � r-I qr tD LD Ln O Ln ri M M tD ri N � r-i O O O 0 0 0 O Ln m o a � r-I °000 ° ° 01 Lrl O m O .-I tD N rl 0l n 00 rrI 000 001 0o La qT n Ln r-I Ln ri ri X r N LLI ro 0^ l7 0 O! I. a o ,y ri 3 0 Z � 0 N N Lu LL cc N LL Ln o _ Ln D ZR M !V H m 7 C y t 10 00 O O O0 N N r-I O O Im Ln N 0 a 0 000 N r-I 01 h h 01 N -zr r-1 N ei Ln ri O 1 m O1 m O O 01 co O 0 0 0 N O O 01 -q 0 O O 0) h O o CO LL c r N V-4 o m 'D o Q o r-I Rt � � Q7 fMl Ln -t h Ln 1% ID M w tD N m 1-41 [r1 O 0 M qT N 01 Ln Ln 01 N M N Ln ri lCi M O w o r-I Ln to �i ri O m O O O O N n 0 H 00 6t O Oi o0 00 n Ln ri Q1 tD lD M ri o 0 0 0 O O 74 n o H co 0) O O1 00 00 h Ln N O1 LO tD lY1 r'I lYl m O q:r qr O o n co O1 O 00 h r-i c tD o0 LD n v h C tO N Q1 ri ri ri O N N 0 a-i O r-i 0 r-I N WD ri h M Ln Lri 00 m C 0) E O) -0 O C C CL 4m E LL. C " 0 CL ro u ate+ N l7 Ln a Y O Y N L L CL LL d N N U1 C C C Ln ILn M of 00 O M LI1 ri tO N ri n 00 00 co le rt n M u C 10 G Li a L. LL Q 07 3 +n (p 0f T O! C 0 O 0 O b t .3 � 0o v O ri Ln rmI ri LL h N u � of G o � CL 0 O u G ro O ro v U C G M O C OJ � G E ro _ t m 0) G Or do 41 fA L m u u � V) 0 ` w 41 (A L° L. co o 4 E O O O O bD Y 0 An O CL a C L C O N O Z 5 Z 0 0 � w u p �7 a a ti m O1 M 0 Z M LL. a W a a W ►; o O Ci o N 0 0 C O Ol N O O O CS N[V T - C) CD C) R C� o Ln 01 N N r-I O I� m m rn 0 co �* dl r-i am O O O O ' O Ln m N N V O O 0 a ' 0 Ln 0 N 0 r-i m r m O t0 d 00 M 00 ri ,It L 41 M O co A 4) C o L 4J Ln p n X 01 M M MI ■ N 00 Ln N N o a (n 00 N N O O Ln LnM ri O O Q N 0 .-i a O N O M PI 11 0) 3 _ m 0 H Ln N m n N h ' a g o n N 00 N Q O Q C4 � r � N ko w w m M m N' N Il- O O 00 N N r-I .laff:Im 0 o m o o r-I of of r � � M -4 I %A ml O M L C O w ' m M M a O 00 LA Ln .--i O O Q 0 o Lf 0 00 1 00 1 N O 1� h tD O 61 D1 O d lD' LD Lfi ri N M t0 O O N rgIrq O a J a a Q 5 OO H i- CG � W W LL LL, tn Ln a a L 3 .a d3 X W m 0 F- d O 7 Q Ulf h h LO O n N 00 rl Ln h Rr n h LD 3 00 a n: W v c Oi m Q 3 LL a v N E m Q d Ln .� o � N u LL O LL Q 43 w a .a a m O Itr c O oz °��. z° CL & O Ln .� o � N u LL O LL Q 43 w a .a a m O Itr Positron Budget by Department Elected E110 Elected City Council Member 5.00 5.00 5.00 0.00 Subtotal Elected 5.00 5.00_ 5.00 0.00 Total FTE - City Council 5.00 5.00 5.00 0.00 Elected E105 Elected City Treasurer 1.00 1.00 1.00 0.00 Subtotal Elected 1.00 1.00 1.00 0.00 Total FTE - City Treasurer 1.00 1.00 1.00 0.00 Elected -FT E100 Elected- City Clerk 1.00 1.00 1.00 0.00 Subtotal Elected 1.00 1.00 1.00 0.00 Full Time 0285 FT Assistant City Clerk 1.00 1.00 1.00 0.00 0320 FT Deputy City Clerk 1.00 1.00 1.00 0.00 Subtotal Full -Time 2.00 2.00 2.00 0.00 Total FTE - City Clerk 3.00 3.00 3.00 0.00 Full Time N115 FT N 100 FT City Manager 1.00 1.00 1.00 0.00 Assistant City Manager 0.00 0.00 1.00 1.00 FY 2014 -15 41 Budget Review Documents N180 FT Assistant To The City Manager 1.00 100 0.00 1.00) M570 FT Management Analyst 1 0.00 0.00 1.00 E.00 0410 FT Executive Assistant To The City Manager 1.00 1.00 0.00 111.001 0310 FT Am i n istrative Assistant II 1.00 1.00 2.00 LOU M145 FT Subtotal Full -Time 4.00 4.00 5.00 1.00 Hourly FT City Planner 1.00 1.00 1.00 0.00 X570 FT Communications Hourly 0.00 0.50 1.00 0.50 M185 FT Subtotal Hourly 0.00 0.50 1.00 0.50 Total FTE - City Manager 4.00 4.50 6.00 1.50 Full Time N100 FT Assistant City Manager 1.00 1.00 0.00 (1.00). N160 FT Director of ECD 0.00 0.00 1.00 L00 M125 FT Associate Planner 2.00 3.00 3.00 0.00 M145 FT Manager of Housing & Redevelopment 1.00 1.00 1.00 0.0C. M155 FT City Planner 1.00 1.00 1.00 0.00 M185 FT Economic Development Coordinator 1.00 1.00 1.00 0.00 M185 FT Community Development Coordinator 1.00 1.00 1.00 0.00 M210 FT City Building Official 1.00 1.00 1.00 0.00 M215 FT Assistant Building Official 1.00 1.00 1.00 0.00 M335 FT Sr Planner 1.00 1.00 2.00 1.00 M570 FT Management Analyst 1 1.00 1.00 1.00 0.00 M590 FT Principal Planner 1.00 1.00 0.00 (1.00) A660 FT Community Development Specialist 0.00 1.00 1.00 0.00 A462 FT Planning Technician 1.00 1.00 1.00 0.00 A460 FT Permit Technician 1.00 1.00 1.00 0.00 A400 FT Sr Building Inspector 1.00 1.00 1.00 0.00 A245 FT Parking Meter Service Worker 1.00 1.00 1.00 0.00 A135 FT Building Inspector 5.00 5.00 5.00 0.00 0315 FT Administrative Assistant 1 2.00 3.00 3.00 0.00 Subtotal Full -Time 23.00 26.00 26.00 0.00 Part Time Regular A295 PT Reg Office Specialist 0.75 0.75 0.75 0.00 Subtotal Part -Time Regular 0.75 0.75 0.75 0.00 Hourly X280 Hrly Miscellaneous Hourly 0.20 0.15 0.15 0.00 X415 Hrly Office Specialist 0.50 0.00 0.00 0.00 Subtotal Hourly 0.70 0.15 0.15 0.00 Total FTE - ECD 24.45 26.90 26.90 0.00 42 FY 2014 -15 Budget Review Documents Full Time 0.00 1.00 N150 FT Fire Chief N155 N145 FT Director of Finance 1.00 1.00 1.00 0.00 M770 FT Financial Services Manager 1.00 1.00 1.00 0.00 M615 FT Senior Financial Analyst 1.00 1.00 1.00 0.00 M610 FT Financial Analyst II 1.00 1.00 1.00 0.00 M625 FT Senior Accountant 1.00 1.00 1.00 0.00 M100 FT Accountant I 1.00 1.00 1.00 0.00 A225 FT Accounting Assistant II 3.00 2.00 ? DO 0.00 M ? ?? FT Financial Services Supervisor 1.00 0.00 0.00 0.00 M599 FT Payroll Administrator 0.00 1.00 1.00 0.00 0405 FT Data Business Systems Specialist 1.00 1.00 1.00 0.00 O ? ?? FT Administrative Assistant 1 0.00 1.00 1.00 0.00 0310 FT Administrative Assistant II 1.00 1.00 1.00 0.00 Subtotal Full -Time 12.00 12.00 12.00 0.00 Hourly X280 Hrly Miscellaneous Hourly 0.60 0.60 0.60 0.00 Subtotal Hourly 0.60 0.60 0.60 0.00 Total FTE - Finance 12.60 12.60 12.60 0.00 Full Time 0.00 1.00 N150 FT Fire Chief N155 FT Public Safety Chief M110 FT Deputy Fire Chief M399 FT Disaster Preparedness Manager M560 FT Management Analyst II M410 FT Fire Marshall M390 FT Fire Battalion Chief (56 Hours) M205 FT Fire Battalion Chief (40 Hours) 8120 FT Fire Apparatus Engineer B100 FT Fire Captain B125 FT Firefighter B130 FT Paramedic / Firefighter B185 FT EMS Captain B200 FT Safety Inspector I A460 FT Administrative Assistant 1 0340 FT Sr. Administrative Assistant Hourly 1.00 0.00 1.00 1.00 0.00 0.50 0.00 (0.50) 1.00 1.00 1.00 0.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 3.00 3.00 3.00 0.00 1.00 1.00 1.00 0.00 14.00 15.00 15.00 0.00 15.00 15.00 15.00 0.00 2.00 1.00 1.00 0.00 35.00 35.00 35.00 0.00 1.00 1.00 1.00 0.00 4.00 4.00 4.00 0.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 Subtotal Full -Time 81.00 81.50 82.00 0.50 FY 1014 -15 43 Budget Review Documents A245 Hrly Safety Inspector 1.00 1,00 1.00 0.00 A135 Hrly Fire Courier 0.48 0.48 0.48 0.00 2.00 Subtotal Hourly 1.48 1.48 1.48 0.00 Total FTE - Fire 82.48 82.98 83.48 0.50 Full Time N130 FT Director Of Human Resources 1.00 1.00 1.00 0.00 M270 FT Human Resources Analyst II 2.00 2.00 2.00 0.00 0265 FT Human Resources Technician 1.00 1.00 1.00 0.00 M271 FT Sr Human Resources Analyst 1.00 1.00 1.00 0.00 M275 FT Subtotal Full -Time 5.00 5.00 5.00 0.00 Hourly FT Police Sergeant 11.00 12.00 12.00 0.00 X310 Hrly Human Resources Clerk 0.00 1.00 1.00 0.00 C115 FT Subtotal Hourly 0.00 1.00 1.00 0.00 Total F'. E - Human Resources 5.00 6.00 6.00 0.00 Polite Position Ti le N155 FT Police Chief 1.00 0.00 1.00 1.00 N155 FT Public Safety Chief 0.00 0.50 0.00 (0.50) M765 FT Deputy Police Chief 0.00 1.00 1.00 0.00 M280 FT Police Captain 2.00 1.00 1.00 0.00 M275 FT Police Lieutenant 5.00 5.00 5.00 0.00 C165 FT Police Sergeant 11.00 12.00 12.00 0.00 C100 FT Police Corporal 15.00 14.00 14.00 0.00 C115 FT Police Officer 45.00 49.00 49.00 0.00 M285 FT Police Records & Comm. Manager 1.00 1.00 1.00 0.00 C185 FT Supervising Police Records Sped. 0.00 0.00 1.00 1.00 0110 FT Police Property/ Evidence Specialist 1.00 1.00 1.00 0.00 C180 FT Sr Police Records Specialist 3.00 3.00 2.00 (.1.00) 0105 FT Police Records Specialist 3.00 3.00 3.00 0.00 A365 FT Supervising Dispatcher 3.00 3.00 3.00 0.00 A150 FT Communications Dispatcher 11.00 14.00 14.00 0.00 C175 FT Parking Enforcement Officer 2.00 2.00 2.00 0.00 C125 FT Police Service Technician 4.00 4.00 4.00 0.00 0310 FT Administrative Assistant II 1.00 1.00 1.00 0.00 0315 FT Administrative Assistant 1 1.00 1.00 1.00 0.00 44 FY 2014 -15 Budget Review Documents Subtotal Full -Time 109.00 115.50 116.00 0.50 Part Time Regular FT Director Of Public Works /City Eng 1.00 1.00 1.00 0.00 A150 PT Reg Communications Dispatcher 3.00 0.60 0.60 0.00 M760 FT Subtotal Part-Time Regular 3.00 0.60 0.60 0.00 Hourly FT Public Works Program Manager 1.00 2.00 2.00 0.00 X190 Hrly Police Property /Evidence Assistant 0.48 0.48 0.48 0.00 X193 Hrly Police Court Liaison 0.48 0.48 0.48 0.00 X405 Hrly School Crossing Guard 1.38 1.38 1.38 0.00 X325 Hrly Police Reserve Officer 1.31 1.31 1.31 0.00 M355 FT Subtotal Hourly 3.65 3.65 3.65 0.00 Total FTE - Police 115.65 119.75 120.25 Full Time N160 FT Director Of Public Works /City Eng 1.00 1.00 1.00 0.00 M435 FT Asst Public Works Dir /City Eng 1.00 1.00 1.00 0.00 M760 FT Principal Engineer 0.00 1.00 1.00 0.00 M750 FT Public Works Program Manager 1.00 2.00 2.00 0.00 M745 FT WQCP Maint Super 1.00 1.00 1.00 0.00 M560 FT Management Analyst II 1.00 1.00 1.00 0.00 M465 FT Assistant Plant Superintendent 1.00 1.00 1.00 0.00 M450 FT Environ Compliance Coord 1.00 1.00 1.00 0.00 M355 FT Superintendent Of WQCP 1.00 1.00 1.00 0.00 M340 FT Sr Civil Engineer 3.00 2.00 2.00 0.00 M255 FT Public Works Supervisor 2.10 0.10 0.00 (0.10) M220 FT Laboratory Supervisor 0.00 1.00 1.00 0.00 M115 FT Associate Civil Engineer 2.00 2.00 2.00 0.00 D190 FT Lead Plant Operator 4.00 4.00 4.00 0.00 D180 FT Lead Plant Mechanic 1.00 1.00 1.00 0.00 D170 FT Sr Laboratory Chemist 1.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 D160 FT Sr Environmental Compliance inspector D155 FT Environmental Compliance Inspector 3.00 3.00 3.00 0.00 D150 FT Plant Operator II 9.00 8.00 8.00 0.00 D145 FT Operator 1 1.00 2.00 2.00 0.00 D140 FT Plant Electrician II 2.00 2.00 2.00 0.00 D135 FT Plant Mechanic 11 4.00 4.00 4.00 0.00 D125 FT Plant Utility Worker 2.00 2.00 2.00 0.00 D120 FT Laboratory Chemist 2.00 2.00 2.00 0.00 D105 FT Plant Electrician 1 1.00 1.00 0.00 A500 FT Sr Electrical Technician 0.00 1.00 1.00 0.00 A370 FT Sweeper Operator 2.00 2.00 2.00 0.00 A360 FT Sr Public Works Maintenance Worker 3.00 3.00 3.00 0.00 FY 2014 -15 45 Budget Review Documents A345 FT Lead Equipment Mechanic 1.00 1.00 1.00 0.00 A335 FT Lead Electrical Technician 1.00 1.00 1.00 0.00 A310 FT Public Works Inspector 1.00 1.00 1.00 0.00 A295 FT Office Specialist 1.00 1.00 1.00 0.00 A275 FT Public Works Maintenance Worker 13.00 14.00 13.00 (1 00) A200 FT Lead Public Works Maintenance Worker 2.00 2.00 3.00 1.00 D130 FT Plant Mechanic 1 2.00 2.00 2.00 0.00 A175 FT Equipment Operator 2.00 1.00 1.00 0.00 A170 FT Equipment Mechanic 2.00 3.00 3.00 0.00 A167 FT Engineering Technician 1.00 1.00 1.00 0.00 A160 FT Electrical Technician 1.00 1.00 1.00 0.00 A120 FT Assistant Electrical Technician 1.00 1.00 1.00 0.00 0315 FT Administrative Assistant 1 4.00 5.00 5.00 0.00 Subtotal Full -Time 83.10 86.10 86.00 (0.10) Hourly X545 Hrly Laboratory Chemist 0.50 0.50 0.50 0.00 X570 Hrly Consultant 0.24 0.24 0.24 0.00 Subtotal Hourly 0.74 0.74 0.74 0.00 Total FTE - Public Works 83.84 86.84 86.74 (0.10) IFY 2012. F7Y 2013. a.. 13 14 IFY 2014-lS- 2013-14 Full Time N110 FT Library Director 1.00 1.00 1.00 0.00 M640 FT Assistant Library Director 1.00 1.00 1.00 0.00 M560 FT Management Analyst II 1.00 1.00 1.00 0.00 *500 FT Literacy Program Manager 2.00 0.00 0.00 0.00 *235 FT Library Program Manager 5.00 4.00 4.00 0.00 A445 FT Literary Services Coordinator 2.00 3.00 3.00 0.00 A670 FT Supervising Library Specialist 0.00 0.00 2.00 2.00 A240 FT Librarian II 3.00 4.00 4.00 0.00 A215 FT Library Assistant li 2.00 1.00 1.00 0.00 A210 FT Librarian 1 0.00 2.00 0.00 (2.06) 0315 FT Administrative Assistant 1 3.00 2.00 2.00 0.00 Subtotal Full -Time 20.00 19.00 19.00 0.00 Part Time Regular A240 PT Reg Librarian II 0.00 0.80 0.80 0.00 A220 PT Reg Library Assistant 1 1.75 2.75 2.75 0.00 A215 PT Reg Library Assistant II 0.50 0.00 0.00 0.00 Subtotal Part-Time Regular 2.25 3.55 3.55 0.00 Hourly X210 Hrly Librarian 1.26 1.26 1.26 0.00 FY 2014 -15 46 Budget Review Documents X220 Hrly Library Assistant 1 1.03 1.35 1.35 0.00 X235 Hrly Library Clerk 1.31 2.10 2.10 0.00 X250 Hrly Library Page 6.81 7.31 7.31 0.00 X415 Hrly Office Specialist 0.00 0.50 0.50 0.00 X440 Hrly Office Assistant 0.43 0.43 0.43 0.00 X630 Hrly Local History Specialist 0.05 0.00 0.00 0.00 X655 Hrly Literary Services Asst. Coord. 0.06 0.06 0.06 0.00 X665 Hrly Literary Services Asst. 1 1.95 1.90 1.95 0.05 X670 Hrly Librarian II 0.20 0.20 0.20 0.00 A510 FT Subtotal Hourly 13.10 15.11 15.16 0.05 Total FTE - Library 35.35 37.66 37.71 0.u5 Parks & Position Tile Recreation RRM N175 FT Director Of Parks & Recreation 1.00 1.00 1.00 0.00 M750 FT Public Works (Parks) Program Manager 0.00 1.00 1.00 0.00 M560 FT Management Analyst II 0.00 1.00 1.00 0.00 M530 FT Rec & Comm Svcs Coord 6.00 7.00 7.00 0.00 M360 FT Superintendent of Parks & Facilities 1.00 0.00 0.00 0.00 M295 FT Rec & Comm Svcs Super 5.00 5.00 5.00 0.00 M255 FT Public Works Supervisor 2.90 2.90 3.00 0.10 A640 FT Comm Svcs Site Coord 1.00 1.00 1.00 0.00 A515 FT Recreation Leader IV 1.00 1.00 1.00 0.00 A510 FT Van Driver 1.00 1.00 1.00 0.00 A505 FT Groundsperson 2.00 2.00 2.00 0.00 A495 FT Preschool Teacher 5.00 5.00 6.00 1.00 A465 FT Building Maintenance Craftsworker 2.00 2.00 2.00 0.00 A375 FT Tree Trimmer 3.00 2.00 2.00 0.00 A350 FT Senior Parks Maintenance Worker 1.00 2.00 3.00 1.00 A320 FT Sr Building Maint Custodian 2.00 3.00 3.00 0.00 A295 FT Office Specialist 2.00 0.00 0.00 0.00 A280 FT Maintenance Craftworker 2.00 2.00 2.00 0.00 A250 FT Parks Maintenance Worker 14.00 13.00 12.00 (1.00) A195 FT Lead Parks Maintenance Worker 1.00 2.00 2.00 0.00 A190 FT Lead Building Maintenance Custodian 2.00 2.00 2.00 0.00 A140 FT Building Maint Custodian 5.00 5.00 5.00 0.00 0315 FT Administrative Assistant 1 1.00 2.00 2.00 0.00 0310 FT Administrative Assistant 11 1.00 1.00 1.00 0.00 Subtotal Full -Time 61.90 63.90 65.00 1.10 Part Time Regular A640 PT Reg Comm Srvcs Site Coord 1.97 1.22 1.22 0.00 A650 PT Reg Cultural Arts Specialist 0.50 0.50 0.50 0.00 A610 PT Reg Recreation Leader II 1.25 1.25 1.25 0.00 FY 2014 -I5 47 Budget Review Documents A620 PT Reg Recreation Leader 111 1.82 1.82 1.82 0.00 M650 FT Subtotal Part-Time Regular 5.54 4.79 4.79 0.00 Hourly FT Computer Services Technician 2.00 2.00 2.00 0.00 X185 Hrly Building Maintenance Custodian 0.00 1.68 1.68 0.00 X440 Hrly Office Assistant 0.00 1.00 1.00 0.00 X300 Hrly Park Maintenance Worker 0.00 1.62 1.62 0.00 X350 Hrly Recreation Instructor 5.41 5.41 5.41 0.00 X360 Hrly Recreation Leader 1 1.09 1.09 1.09 0.00 X365 Hrly Recreation Leader 11 11.47 11.47 11.47 0.00 X370 Hrly Recreation Leader 111 21.52 21.52 24.52 3.00 X375 Hrly Recreation Leader IV 4.73 4.73 4.73 0.00 Subtotal Hourly 44.22 48.52 51.52 3.00 Total FTE - Parks & Recreation 111.66 117.21 121.31 Full Time N165 FT Director of Information Technology 1.00 1.00 1.00 0.00 M650 FT Information Systems Administrator 2.00 2.00 2.00 0.00 0525 FT Computer Services Technician 2.00 2.00 2.00 0.00 0310 FT Administrative Assistant II 1.00 1.00 1.00 0.00 MM FT Senior Information Services Administrator 0.00 0.00 1.00 1.00 Subtotal Full -Time 6.00 6.00 7.00 1.00 Total FTE - Information Technology 6.00 6.00 7.00 1.00 Grand Total FTE - Citywide 490.03 509.44 516.99 7.55 48 FY 2014 -I5 Budget Review Documents U) CM LL )z ;3 c © k� ¢� 2 0 k � L LL � 2 / k (A , § 8 q CL \ \ ¢ § § \ j \ \ z{ z z z 2 2 )$z f cm �� /m §ƒ « ° 828 8 % 8 ƒ� Cl J a# ®&° - ® 69 ci m a � )k _ 6 0 � / § r 88 8 2 \\ k k k C.) Q) 8 8 C3 (D 8 q CL \ \ ¢ § § \ j \ \ [ k ~ § r 88 8 2 \\ k k 2 4 \ [ ~ cm �� §ƒ �k )2\ a) 22E )k � k §§ 22a Co -i o §»2 § § {\$ 0 B §5 f k - cu � � jjj p2a m SeJ �� {§S& - CL d) 'CO U j P ) //a Co . o a � o x.22 �o v \f ) �] /t/ �E72 2 §/k \k�§ = 7+ «o o`er k8�5 e222 a w w w a«] w 0 ��2 2 4 DATE: May 21, 2014 TO: Mayor and City Council FROM: Brian McMinn, Director of Public Works /City Engineer SUBJECT: CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2014 -2015 RECOMMENDATION It is recommended that the City Council review the Capital Improvement Program for Fiscal Year 2014 -2015. BACKGROUNDIDISCUSSION The Capital Improvement Program (CIP) outlines large capital expenditures and infrastructure improvements throughout the community. The program is the result of collaboration among various departments summarizing the needed improvements and the priority of implementation of these projects. The program funding will only include projects for the 2014 -2015 fiscal year. The City Council CIP Subcommittee met on May 12, 2014 and reviewed the proposed new appropriations. Their comments have been incorporated into the attached draft. The Planning Commission is scheduled to review the CIP at their June 5, 2014 meeting. Assuming no significant findings, the Planning Commission will formally find the CIF consistent with the City's General Plan at the same meeting of June 5`. FUNDING The Capital Improvement Program is funded by various sources as outlined in the attached Capital Improvement Program 2014 -2015 Draft. There is approximately $9.2 M in proposed appropriations from the General Fund. CONCLUSION Upon City Council review of the Capital Improvement Program for Fiscal Year 2014 -2015 Draft, staff will incorporate the results and prepare the final program for adoption of the CIP at an upcoming City Council meeting to be conducted in June 2014. By: ZX Z` Approved: Brian McMinn Mike Futrell Director of Public Works /City Engineer City Manager Attachment: Capital Improvement Program 2014 -2015 (Draft only) CITY OF SOUTH SAN FRANCISCO CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2014 -15 DRAFT PROPOSED Cover photos from top left: Pathway construction of Paradise Valley Pocket Park, photo by Kelvin Munar; Street paving, photo by Bob Hahn; Westborough Park Grand Re- Opening celebration photo by Billy Hustace. CITY OF SOUTH SAN FRANCISCO, CALIFORNIA lob �+Sim ECG w i FISCAL YEAR 2014 -15 CAPITAL IMPROVEMENT PROGRAM MEMBERS OF THE CITY COUNCIL Mayor Karyl Matsumoto Vice Mayor Richard A. Garbarino Council Members Mark Addiego Pradeep Gupta Ph.D. Liza Normandy CITY OFFICIALS Mike Futrell City Manager Frank Risso Krista Martinelli Steven T. Mattas City Treasurer City Clerk City Attorney FY 2014 -15 Capital Improvement Program Document Prepared By: Public Works Department — Engineering Division Sam Bautista Principal Engineer Justin Lovell Management Analyst Kelvin Munar Engineering Technician Heather Ruiz Administrative Assistant This page is intentionally left blank. Table of Contents Listof reviations ........................................................ ............................... ............................ iii ExecutiveSummary ....................................................................................... ............................... 1 Summary of FY 2014 -15 Appropriations Requests ....................................... ............................... 4 FundingSources ............................................................................................. ............................... 5 Project Listing By Funding Source ................................................................ ............................... 9 ProjectTypes .................................................................................................. .............................13 ProjectListing by Project Type ...................................................................... .............................14 PublicFacilities Projects ................................................................................ .............................19 ParksProjects ................................................................................................. .............................49 StormDrain Projects .................................................................................... ............................... 65 SanitarySewer Projects ............................................................................... ............................... 73 StreetsProjects ............................................................................................. ............................... 91 TrafficProjects ........................................................................................... ............................... 107 CIP FY 2014 -15 -i- City of South San Francisco This page is intentionally left blank. CIP FY 2014 -15 -ii- City of South San Francisco List of Abbreviations List of Abbreviations ADA Americans with Disabilities Act CEQA California Environmental Quality Act CIP Capital Improvement Program HBP Highway Bridge Program HSIP Highway Safety Improvement Program HVAC Heating, Ventilation, Air Conditioning FY Fiscal Year MSB Municipal Services Building NBSU North Bayside System Unit NPDES National Pollutant Discharge Elimination System PWE Public Works Engineering RDA Redevelopment Agency SUP State Local Partnership Program SRF State Water Resources Control Board Revolving Loan Funds SR2S Safe Route to Schools SWRCB State Water Resources Control Board TDA Transportation Development Act TIF Traffic Impact Fees WQCP Water Quality Control Plant CIP FY 2013 -14 -iii- City of South San Francisco This page is intentionally left blank. CIP FY 2013 -14 -iv- City of South San Francisco Executive Summary Executive Summary The CIP is the City of South San Francisco's short and long term plan for projects related to the community's infrastructure, including its streets, storm drains, sanitary sewers, public facilities, parks and traffic control devices. The CIP provides a link between the City's General Plan, various master planning documents and budget, providing a means for planning, scheduling and implementing capital improvement projects over the next five years. In preparing this document, the PWE focused on projects that will improve the reliability and safety of the City's infrastructure as well as improve infrastructure to meet the requirements of Clean Water Act mandates including the National Pollutant Discharge Elimination System (NPDES) permits for storm water management and for wastewater management at the Water Quality Control Plant. Project requests that were minor improvements or small deferred maintenance items will be submitted by departments as part of their operating budgets for consideration. CIP Process The CIP is created in a series of steps that engage various forecasting methods and evoke the public process. Requesting departments throughout the city initiate requests for new projects and /or new appropriations to existing projects. Requests are accomplished by sending completed CIP request forms and supporting information to the PWE division within a specified timeframe. Request forms include a project description, justification, funding source(s), budget, status update (if an existing project), completion date, and on -going operations /maintenance impacts. PWE staff performs the initial evaluations and gathers missing information from the department heads before meeting with the City Manager. Next, a draft CIP is presented by PWE to the Budget Subcommittee. Subcommittee members consist of two City Council members. Typically, the subcommittee meets once in conjunction with the City's budget presentation by the Finance department. After the subcommittee's recommendations are incorporated, a second draft is presented to the entire City Council at a study session along with the annual budget. Prior to going to City Council for final approval, the CIP is presented to the Planning Commission. The Planning Commission must review the CIP and find it consistent with the City's General Plan. The development of the CIP is not a project, as defined in the California Environmental Quality Act (CEQA). Therefore, an environmental review is not required for its adoption. However, individual projects listed herein may be subject to CEQA. Environmental reviews will be conducted at the appropriate times during implementation of those projects. The community has an opportunity to comment on the CIP during various stages of its development. The draft CIP is posted on the City's website to encourage public input during the review process. The public also has the opportunity to comment on the CIP at the Planning Commission meeting and during the public hearing held prior to the adoption of the CIP by the City Council. CIP FY 2014 -15 -1- City of South San Francisco Executive Summary Funding Sources General Fund Traffic Impact Fees Park -in -Lieu Fees Sewer Enterprise Fund Major Projects On Going Maintenance and Operations Impact Conclusion CIP FY 2014 -15 -2- City of South San Francisco Executive Summary This page is intentionally left blank. CIP FY 2014 -15 -3- City of South San Francisco CIP Summary Summary of FY 2014 -15 Appropriations Requests Appropriations requests are shown either by funding source or by project type. For fiscal year 2014 -15 the appropriations requests will add an additional $6 million to the CIP. Total Appropriations by Funding Source Tota 1 9,211, 810 100% Total Appropriations by Project Type New Appropriations Requests Funding Source FY14 -15 % of Total General Fund 650,250 7.1% ADA 475,510 5.2% Gas Tax 630,000 6.8% Grants 1,431,400 15.5% Measure A 1,427,400 15.5% Other 1,537,000 16.7% Police Siezure - 0.0% NBSU /San Bruno 542,438 5.9% Park -in -Lieu 231,250 2.5% Sewer Enterprise 2,186,562 23.7% Storm Water - 0.0% Traffic Impact Fees 100,000 1.1% Tota 1 9,211, 810 100% Total Appropriations by Project Type CIP FY 2014 -15 -4- City of South San Francisco New Appropriations Requests Project Type FY14 -15 % of Total Public Facilities 1,056,490 11.5% Parks 1,437,520 15.6% Storm Drain 400,000 4.3% Sanitary Sewers 2,729,000 29.6% Streets 1,970,000 21.4% Traffic 1,618,800 17.6% Tota 1 9,211, 810 100.0% CIP FY 2014 -15 -4- City of South San Francisco Funding Sources Funding Sources GENERAL FUND The City's general fund revenues come from a variety of sources including but not limited to property tax revenues, sales taxes, motor vehicle in -lieu fees, transient occupancy taxes, revenues from other agencies, franchise fees, business license fees, commercial parking taxes, permits, charges for services, fines, etc. More information on this funding source is available in the City's operating budget. ADA FUNDS These are funds that the city council earmarked for improvements to city facilities to become compliant with Americans with Disabilities Act. SEWER FUND The majority of the revenues in this fund are generated by a service fee that is collected for the City's cost to operate the sanitary sewer service system which includes gravity collection lines (pipes in the street), pump stations, a wastewater treatment plant and a disposal system. The fee is collected on the property tax bill (with some direct billing also occurring) and pays the City portion of the costs of the projects in the CIP. Since the City co -owns the treatment plant with the City of San Bruno, San Bruno also reimburses the City of South San Francisco for their share of the treatment plant CIP expenditures. Other secondary participants in the treatment plant include the cities of Millbrae and Burlingame, and the San Francisco Airport. The City also has a sewer capacity charge that generates revenues to fund the costs associated with providing collection and treatment capacity to new and expanding development not funded by the East of 101 Sewer Impact Fee Program. TRAFFIC IMPACT FEES The City has several development impact fee programs that fund new development's share of the construction and acquisition of infrastructure /facilities. The fees are paid by new development at the time of building permit issuance. Development impact fees must be used to fund improvements that mitigate the impacts of new development as identified in the nexus study supporting the fee program. Traffic Impact Fees fund projects to improve the traffic flow in the area east of 101. GRANTS Revenues from grants are generated through various grants received from Federal and State governments or other governmental agencies. Examples of grant funding for projects include the Federal Highway Safety Improvement Program and State Transportation Development Act. Grants fund a variety of transportation related improvements, safety improvements, and energy efficient improvements. Use of these grant funds is restricted to the specific project or purpose for which the grant was given. CIP FY 2014 -15 -5- City of South San Francisco Funding Sources PARK IN -LIEU FEES The City's ordinance as authorized by the Quimby Act requires park land dedication in proposed residential subdivisions or the payment of an in -lieu fee. In the event the proposed residential subdivision is less than 50 parcels, the City may only require the payment of an in -lieu fee. This fee requirement is a condition of approval of residential development projects. The fees may only be used for acquiring land and developing new park and recreation facilities, or for the rehabilitation and /or enhancement of existing neighborhood parks, community parks, and recreational facilities. MEASURE A Measure A fund revenues are generated from a countywide one -half cent sales tax for transportation improvements approved by voters in 2004 and expiring at the end of 2033. The program is administered by the San Mateo County Transportation Authority. Measure A is used for a broad spectrum of transportation related projects and programs as approved by voters in the 2004 ballot measure. HIGHWAY USER TAX (GAS TAX) Gas taxes are generated from the $0.18 per gallon State excise tax on motor vehicle fuel sold in California. Prior to 2010, the City also received Proposition 42 funding which included a portion of the 6% sales tax on fuel. Beginning in 2010, the legislature approved a swap and eliminated the sales tax on fuel, and substituted it with a $0.173 per gallon gas excise tax resulting in no planned changes to revenues in the Gas Tax Fund. The State Board of Equalization administers the tax and the State controller distributes the proceeds to cities and counties using formulas based on population and lane - miles of maintained roadways. The use of gas tax funds is limited to research, planning, construction, improvement, and maintenance and operation of public street and public transit guide ways including storm drainage facilities. STORM WATER FUND The majority of the revenues in this fund are generated by a service fee that is collected for the City's cost to operate the storm water system in compliance with state and federal regulations. The fee is collected on the property tax bill and pays a portion of the City costs to provide this service. OTHER Other funding sources include: Developer Contributions This is a contribution from Genentech to fund improvements on Forbes Boulevard. This improvement is part of the Genentech Master Plan. East of 101 Sewer Impact Fees The fees are paid by new development at the time of building permit issuance. Development impact fees must be used to fund improvements that mitigate the impacts of new development CIP FY 2014 -15 -6- City of South San Francisco Funding Sources as identified in the nexus study supporting the fee program. Sewer Impact Fees pay for sewer infrastructure improvements east of 101. Gateway Assessment District The assessment district was set up several years ago to improve the project area's infrastructure including streets, storm drainage, sewers, and landscaping. Revenues were generated from a property assessment collected on the property tax bill. This funding represents the remaining assessments that were collected. North Bayside System Unit (NBSU) The Water Quality Control Plant (WQCP) provides secondary treatment to NBSU members including Millbrae, Burlingame, and San Francisco airport. San Bruno, as a co -owner of the WQCP is also a member of NBSU. NBSU members pay a portion of CIP projects related to providing wastewater treatment and discharge at the WQCP. Police Seizure Funds The Police Department receives a portion of funds related to the sale of items confiscated as part of joint enforcement activities between the City of South San Francisco Police Department, San Mateo County Task Forces, and the Federal Drug Enforcement Administration. This money is available to fund Police Department activities and programs. CIP FY 2014 -15 -7- City of South San Francisco Funding Sources Summary of Funding Sources Funding sources represent the resources used to complete CIP projects. Unspent appropriation at the end of the fiscal year do not expire, instead the remaining appropriation is carried forward and made available to be spent in the following fiscal year. Projects tend to take several years to complete design, obtain proper permits and clearances with state agencies, and finish construction. Total Appropriations by Funding Source Funding Source (a) Balance Forward (b) New Appropriations (a) + (b) Requests Total Remaining Out Year FY14 -15 Appropriations[l] Appropriations General Fund 3,689,049 650,250 4,339,299 9,746,400 ADA 421,888 475,510 897,398 - Gas Tax 1,343,571 630,000 1,973,571 2,945,000 Grants 3,428,575 1,431,400 4,859,975 2,117,500 Measure A 1,223,265 1,427,400 2,650,665 4,498,000 Other 6,841,820 1,537,000 8,378,820 25,400,000 Police Seizure 1,366,362 - 1,366,362 625,000 NBSU /San Bruno 1,925,443 542,438 2,467,881 - Park -in -Lieu 671,483 231,250 902,733 - Sewer Enterprise 6,127,663 2,186,562 8,314,225 5,600,000 Storm Water 401,418 - 401,418 - Traffic Impact Fees 7,118,299 100,000 7,218,299 - Total 34,558,836 9,211,810 43,770,646 50,931,900 [1] Note: This is the estimated remaining appropriation as of February 28, 2014. This amount is subject to change based on FY 2013 -14 year end results. Total Requested Appropriations by Funding Source NBSI Traffic Impact Fees 17% 15% CIP FY 2014 -15 -8- City of South San Francisco Funding Sources Project Listing By Funding Source (b) New (a) Appropriations (a) + (b) Page Project Balance Request Total Remaining Out -Years No. Title Number Forward FYI 4-15 Appropriations Requests new General Fund 9,300 31 ADA Citywide Improvements pf1404 355,177 129,990 23 Facilities Condition and Program Space Needs new tr1404 150,000 150,000 69 Improvements Assessment - 76,200 76,200 54 Alta Loma Park Playground Renovation & Pathway new 25 Fire Station 62 Roof Replacement new Improvements 167,700 167,700 - 30 Main Library West Entrance Resurfacing Project new 108,000 28,500 28,500 155,700 30 Main Library Auditorium Renovation new - 75,000 75,000 - 33 HVAC Replacement at Various City Buildings pf1408 632,100 189,750 821,850 - 34 MSB Building Roof Replacement pf1302 869,351 (850,000) 19,351 850,000 53 Brentwood Park Renovation and Pathway new - 323,800 323,800 - Improvements 55 Gateway Monument Sign at US 101 / South Airport new 380,000 380,000 Boulevard 55 Alta Loma Park Playground Renovation & Pathway new 100,000 100,000 Improvements 56 Parks Condition Assessment new 50,000 50,000 57 Buri Buri Playground Replacement & Pathway pk1203 29,000 29,000 Improvements 59 Winston Manor Park Playground Replacement pk1206 - 6,500 6,500 36 Evidence Room Renovation pf1016 100,000 - 100,000 38 Magnolia Senior Center Roof Replacement pf1401 137,457 137,457 39 Main Library Automated Materials Handling System pf1402 56,141 56,141 Installation 44 Grand Avenue Library Remodel Project pf1410 150,000 150,000 61 Willow Gardens Playgrounds Replacement pk1401 50,000 50,000 106 Streetlight Conversion to LED st1404 1,694,000 1,694,000 - 31 ADA Citywide Improvements - - 2,000,000 45 Parking Lot Resurfacing new 500,000 46 MSB Atrium Restroom Modernization Project new 345,000 47 Security Upgrade at Fire Station 61 new 348,700 48 Miller Avenue Parking Structure Tenant Improvement new 297,000 Space #2 64 Westborough Park Pathway Improvements new 250,000 97 Street Rehabilitation Program st1201 - - - 5,000,000 Subtotal General Fund 3,689,049 650,250 4,339,299 9,746,400 CIP FY 2014 -15 -9- City of South San Francisco A DA 30 Main Library West Entrance Resurfacing Project new - 9,300 9,300 31 ADA Citywide Improvements pf1404 355,177 129,990 485,167 53 Brentwood Park Renovation and Pathway tr1404 150,000 - 150,000 69 Improvements new - 76,200 76,200 54 Alta Loma Park Playground Renovation & Pathway new 139,800 139,800 100 Improvements st1204 169,838 169,838 57 Buri Buri Playground Replacement & Pathway new 108,000 108,000 Improvements 59 Winston Manor Park Playground Replacement pk1206 - 12,220 12,220 37 ADA Citywide Transition Plan pf1304 66,711 - 66,711 Subtotal ADA 421,888 475,510 897,398 - CIP FY 2014 -15 -9- City of South San Francisco Gas Tax 97 Street Rehabilitation Program st1201 560,267 610,000 1,170,267 2,000,000 115 Spruce Avenue Traffic Signal Coordination Project tr1403 18,744 20,000 38,744 - 21 US -101 Produce Avenue Interchange [TIF #39] tr1404 150,000 - 150,000 69 Storm Drain Master Plan Implementation sd1002 75,000 75,000 98 South Linden Avenue Grade Separation st1004 147,922 147,922 100 Underground Utility District - Rule 20A st1204 169,838 169,838 116 Evergreen Drive /Mission Road Traffic Signal tr1007 45,200 45,200 CIP FY 2014 -15 -9- City of South San Francisco Funding Sources - Grants 110,000 498,000 96 (b) 1,426,436 4,000,000 95 Downtown Right of Way Improvements new 97 200,000 New 111 Junipero Serra and King Drive Intersection new 111 849,300 (a) Appropriations 90,000 (a) + (b) new Page Oyster Point Bike Lanes Project Balance Request Total Remaining Out -Years No. Title Number Forward FY14 -15 Appropriations Requests 122 Bicycle Database tr1201 35,000 st1402 35,000 100,000 123 Downtown Truck Restriction Project tr1202 50,000 400,000 50,000 - 124 Grand Avenue /Magnolia Avenue Traffic Signal Project tr1203 41,600 Downtown Truck Restriction Project 41,600 101 130 West Orange Avenue /Centennial Way Pedestrian tr1402 50,000 276,059 2,117,500 50,000 - st1402 Beacon South San Francisco Sharrow and Striping Program 307,000 - 105 South San Francisco Grand Boulevard Project st1403 71 Storm Water Trash Capture DeyAces sd1401 - - - 845,000 Improvements Subtotal Gas Tax 116 1,343,571 630,000 1,973,571 2,945,000 - Grants 110,000 498,000 96 South San Francisco Grand Boulevard Project Kaiser 1,426,436 4,000,000 95 Downtown Right of Way Improvements new 97 200,000 200,000 111 Junipero Serra and King Drive Intersection new 111 849,300 849,300 90,000 Improvements new 112 Oyster Point Bike Lanes new 112 Oyster Point Bike Lanes new 154,960 182,100 182,100 113 South San Francisco CalTrain Pedestrian and Bicycle new - 200,000 200,000 104 Underpass Planning Project st1402 105 South San Francisco Grand Boulevard Project st1403 44 Grand Avenue Library Remodel Project new 400,000 - 400,000 98 South Linden Avenue Grade Separation st1004 - Downtown Truck Restriction Project - - 101 South Airport Boulevard Bridge Replacement st1301 276,059 Los Cerritos /West Orange Avenue Improvement 276,059 2,117,500 104 Citywide Sidewalk Gap Closure Project st1402 307,000 South San Francisco Sharrow and Striping Program 307,000 - 105 South San Francisco Grand Boulevard Project st1403 1,000,000 School 1,000,000 128 Chestnut to Arroyo tr1302 Improvements 116 Evergreen Drive /Mission Road Traffic Signal tr1007 307,608 307,608 124 Grand Avenue /Magnolia Avenue Traffic Signal Project tr1203 357,600 357,600 125 Los Cerritos /West Orange Avenue Improvement tr1204 116,704 116,704 Project 126 South San Francisco Sharrow and Striping Program tr1205 81,200 81,200 127 Pedestrian Crossing Improvements at El Camino High tr1301 82,404 82,404 School 129 I -380 Congestion Improvements tr1401 - - - 131 US -101 Produce Avenue Interchange (formerly Utah tr1404 500,000 500,000 - Avenue Over Crossing) [TIF #391 Subtotal Grants 3,428,575 1,431,400 4,859,975 2,117,500 - Measure A 110,000 498,000 96 South San Francisco Grand Boulevard Project Kaiser 1,426,436 4,000,000 12,795 Way to BART new 97 Street Rehabilitation Program st1201 98 South Linden Avenue Grade Separation st1004 111 Junipero Serra and King Drive Intersection 100,000 90,000 Improvements new 112 Oyster Point Bike Lanes new 113 South San Francisco CalTrain Pedestrian and Bicycle 45,000 154,960 Underpass Planning Project new 99 Dubuque Avenue & East Grand Avenue Improvements st1203 101 South Airport Boulevard Bridge Replacement st1301 104 Citywide Sidewalk Gap Closure Project st1402 105 South San Francisco Grand Boulevard Project st1403 48,924 Chestnut to Arroyo 48,924 116 Evergreen Drive /Mission Road Traffic Signal tr1007 122 Bicycle Database tr1201 123 Downtown Truck Restriction Project tr1202 124 Grand Avenue /Magnolia Avenue Traffic Signal Project tr1203 125 Los Cerritos /West Orange Avenue Improvement tr1204 Project 126 South San Francisco Sharrow and Striping Program tr1205 127 Pedestrian Crossing Improvements at El Camino High tr1301 School 128 Fairway Drive & West Orange Avenue Traffic Calming tr1302 Improvements - 110,000 110,000 498,000 396,436 1,030,000 1,426,436 4,000,000 12,795 20,000 32,795 - - 94,500 94,500 72,900 72,900 - 100,000 100,000 90,000 - 90,000 82,093 82,093 45,000 45,000 154,960 154,960 24,206 24,206 30,240 30,240 175,000 175,000 36,896 36,896 48,924 48,924 34,800 34,800 42,000 42,000 25,000 25,000 CIP FY 2014 -15 -10- City of South San Francisco Funding Sources Sewer Enterprise 77 Turbo Blower #2 at WQCP new 321,552 321,552 - 78 Pump Station #4 Force Main Design /Contingency new 200,000 200,000 3,600,000 Pipes Under Utah Avenue C/P FY 2014 -15 -11- City of South San Francisco (b) New 36 (a) Appropriations (a) + (b) Page Project Balance Request Total Remaining Out -Years No. Title Number Forward FY14 -15 Appropriations Requests 129 1 -380 Congestion Improvements tr1401 24,915 - 24,915 - Subtotal Measure A 1,223,265 1,427,400 2,650,665 4,498,000 Sewer Enterprise 77 Turbo Blower #2 at WQCP new 321,552 321,552 - 78 Pump Station #4 Force Main Design /Contingency new 200,000 200,000 3,600,000 Pipes Under Utah Avenue C/P FY 2014 -15 -11- City of South San Francisco Other 36 24 Parking Meter Upgrade new 77,718 625,000 522,000 522,000 27 Oyster Point Marina Restrooms new - 250,000 250,000 28 Sign Hill Generator Replacement new - 110,000 110,000 32 Miller Avenue Parking Structure Standby Generator it1401 60,716 165,000 225,716 85 and HVAC Upgrade Project ss1205 343,985 - 343,985 61 Willow Gardens Playgrounds Replacement pk1401 - 90,000 90,000 69 Storm Drain Master Plan sd1002 - 400,000 400,000 33 HVAC Replacement at Various City Buildings pf1408 1,000,000 - 1,000,000 35 Train Station Improvements pf1002 81,775 231,250 81,775 44 Grand Avenue Library Remodel Project pf1410 150,000 - 150,000 84 Littlefield Avenue (South) Sanitary Sewer Sub Trunk ss1023 63,008 542,438 63,008 Repair /Upgrade 102 Gateway Assessment Improvement Project st1302 660,000 660,000 103 Forbes Boulevard Bike Line Improvements st1306 4,520,321 4,520,321 106 Streetlight Conversion to LED st1404 306,000 306,000 - 86 WQCP Digester Design and Construction ss1301 - - 10,500,000 90 WQCP Minimize Blending Projects ss1308 - - - 14,900,000 Subtotal Other 6,841,820 1,537,000 8,378,820 25,400,000 Sewer Enterprise 77 Turbo Blower #2 at WQCP new 321,552 321,552 - 78 Pump Station #4 Force Main Design /Contingency new 200,000 200,000 3,600,000 Pipes Under Utah Avenue C/P FY 2014 -15 -11- City of South San Francisco San Bruno Share /NBSU Members Share 36 77 Turbo Blower #2 at WQCP new 77,718 625,000 118,448 118,448 79 Vactor- Sweeper Waste Receiving Station new - 20,190 20,190 1,000,000 Improvements- Design 43 Police Department Building Security Upgrade pf1409 168,644 86 WQCP Digester Design and Construction ss1301 18,007 403,800 421,807 85 WQCP Solar Photovoltaic System ss1205 343,985 - 343,985 87 Water Quality Control Plant Standby Generator and ss1302 1,325,016 1,325,016 57 Bus Duct Replacement pk1203 281,852 - 281,852 88 Water Quality Control Plant Flow Monitoring ss1306 44,463 44,463 89 Plant -Wide Painting Program ss1307 59,936 231,250 59,936 90 WQCP Minimize Blending Projects ss1308 134,036 - 134,036 Subtotal San Bruno /NBSU Share 1,925,443 542,438 2,467,881 - Sewer Enterprise 77 Turbo Blower #2 at WQCP new 321,552 321,552 - 78 Pump Station #4 Force Main Design /Contingency new 200,000 200,000 3,600,000 Pipes Under Utah Avenue C/P FY 2014 -15 -11- City of South San Francisco Police Siezure 36 Evidence Room Renovation pf1016 77,718 77,718 625,000 40 Upgrade of PD Server Room Air Conditioning pf1405 120,000 120,000 - 42 Police Locker Room Upgrade pf1407 1,000,000 1,000,000 43 Police Department Building Security Upgrade pf1409 168,644 168,644 - Clay Park Playground Replacement Subtotal Police Siezure 171,501 1,366,362 - 1,366,362 625,000 Sewer Enterprise 77 Turbo Blower #2 at WQCP new 321,552 321,552 - 78 Pump Station #4 Force Main Design /Contingency new 200,000 200,000 3,600,000 Pipes Under Utah Avenue C/P FY 2014 -15 -11- City of South San Francisco Park -in -Lieu Fees 26 Orange Memorial Park Pool Locker Room Upgrades new - 109,250 109,250 58 Francisco Terrace Playground Replacement pk1204 110,857 15,000 125,857 59 Winston Manor Park Playground Replacement pk1206 65,473 41,000 106,473 60 Clay Park Playground Replacement pk1303 171,501 21,000 192,501 62 Orange Memorial Park Sports Field Grandstand pk1402 41,800 45,000 86,800 Conversion 57 Buri Buri Playground Replacement & Pathway pk1203 281,852 - 281,852 Improvements Subtotal Park -in -Lieu Fees 671,483 231,250 902,733 - Sewer Enterprise 77 Turbo Blower #2 at WQCP new 321,552 321,552 - 78 Pump Station #4 Force Main Design /Contingency new 200,000 200,000 3,600,000 Pipes Under Utah Avenue C/P FY 2014 -15 -11- City of South San Francisco Funding Sources Storm Water Traffic Impact Fees 41 Corporation Yard Soil Stockpile Shelter (b) 75,000 70 Storm Water Pump Station Renovations sd1301 251,418 251,418 71 Storm Water Trash Capture Devices sd1401 75,000 New Subtotal Storm Water 401,418 - 401,418 - Boulevard /Utah Avenue [l1F #20] (a) Appropriations (a) + (b) Page Grand /East Grand [TIF #26] Project Balance Request Total Remaining Out -Years No. Title Number Forward FY14 -15 Appropriations Requests 79 Vactor- Sweeper Waste Receiving Station new Restriping at Dubuque Avenue /Oyster Point 54,810 54,810 4,078 Improvements- Design 121 Route 101 NB Off -Ramp to East Grand Avenue 80 WQCP Web -Based Monitoring Projects new 214,000 214,000 81 Pump Station #4 Jib Crane Repair new - 300,000 300,000 82 WQCP Digester Design and Construction ss1301 48,883 1,096,200 1,145,083 63 North Access Trail pk1301 23,516 - 23,516 83 Recycled Water Facility Plan ss1007 202,554 202,554 - 84 Sanitary Sewer Rehabilitation ss1009 1,363,576 1,363,576 2,000,000 85 Littlefield Avenue (South) Sanitary Sewer Sub Trunk ss1023 15,752 15,752 - Repair /Upgrade 86 WQCP Solar Photovoltaic System ss1205 933,821 933,821 87 Water Quality Control Plant Standby Generator and ss1302 3,015,564 3,015,564 Bus Duct Replacement 88 Water Quality Control Plant Flow Monitoring ss1306 21,272 21,272 89 Plant -Wide Painting Program ss1307 138,857 138,857 90 WQCP Minimize Blending Projects ss1308 363,868 - 363,868 - Subtotal Sewer Enterprise 6,127,663 2,186,562 8,314,225 5,600,000 Storm Water Traffic Impact Fees 41 Corporation Yard Soil Stockpile Shelter pf1406 75,000 75,000 70 Storm Water Pump Station Renovations sd1301 251,418 251,418 71 Storm Water Trash Capture Devices sd1401 75,000 75,000 Subtotal Storm Water 401,418 - 401,418 - Total New Appropriations Requests 34,558,836 9,211,810 43,770,646 50,931,900 C/P FY 2014 -15 -12- City of South San Francisco Traffic Impact Fees 114 Traffic Impact Fee Study tr1013 31,654 100,000 131,654 117 US 101 North Bound Hook Ramps /South Airport tr1010 3,273,853 - 3,273,853 Boulevard /Utah Avenue [l1F #20] 118 Grand /East Grand [TIF #26] tr1103 341,846 341,846 119 Oyster Point Boulevard /Route 101 North Bound On- tr1105 2,413,393 2,413,393 Ramp [TIF #35] 120 Restriping at Dubuque Avenue /Oyster Point tr1106 4,078 4,078 Boulevard /Northbound 101 Off -Ramp [TIF #37] 121 Route 101 NB Off -Ramp to East Grand Avenue tr1107 1,040,041 1,040,041 Executive Drive (Poletti Way) [TIF #38] 131 US -101 Produce Avenue Interchange [TIF #391 tr1404 13,434 - 13,434 Subtotal Traffic Impact Fees 7,118,299 100,000 7,218,299 - Total New Appropriations Requests 34,558,836 9,211,810 43,770,646 50,931,900 C/P FY 2014 -15 -12- City of South San Francisco Project Types Project Types CIP projects are tracked by project type and individual project. There are a total of 88 projects divided between the project types which include: Public Facilities: These 26 projects will renovate, construct and otherwise improve city buildings. These improvements include; replacing roofs, and making facilities more accessible. Parks: These 12 projects will replace playgrounds, improve walkways, and park facilities in City owned public spaces. Storm Drain: These 3 projects will repair and improve storm drains to reduce pollution that runs off into the San Francisco Bay. Sanitary Sewer: These 14 projects will improve the infrastructure at the Water Quality Treatment Plant and improve and rehabilitate sewer lines within the City. Streets: These 12 projects will repair bridges, resurface streets, improve medians and sidewalks, and upgrade streetlights. Traffic: These 21 projects focus on key intersections within the City to provide improved pedestrian safety, traffic calming and better bicycle rider safety on City streets. CIP FY 2014 -15 -13- City of South San Francisco Project Types Total Appropriations by Project Type [1] Note: This is the estimated remaining appropriation as of February 28, 2014. This amount is subject to change based on FY 2013 -14 year end results. Total Requested Appropriations by Project Type Streets 21.4% T, �ff,r Sanitary Sewers 29.6% rks .6% frm Drain 4.3% CIP FY 2014 -15 -14- City of South San Francisco (b) (a) New Balance Appropriation (a) + (b) Forward Requests Total Remaining Out Year Project Type FY13 -14 FY14 -15 Appropriations[l] Appropriations Public Facilities 5,500,790 1,056,490 6,557,280 5,121,400 Parks 744,999 1,437,520 2,182, 519 250,000 Storm Drain 401,418 400,000 801,418 845,000 Sanitary Sewers 8,092,597 2,729,000 10, 821, 597 31, 000, 000 Streets 10, 422, 691 1,970,000 12, 392, 691 13, 615, 500 Traffic 9,396,340 1,618,800 11, 015,140 100,000 Total 34,558,835 9,211,810 43,770,645 50,931,900 [1] Note: This is the estimated remaining appropriation as of February 28, 2014. This amount is subject to change based on FY 2013 -14 year end results. Total Requested Appropriations by Project Type Streets 21.4% T, �ff,r Sanitary Sewers 29.6% rks .6% frm Drain 4.3% CIP FY 2014 -15 -14- City of South San Francisco Project Types Project Listing by Project Type Storm Drains Parks 69 Storm Drain Master Plan Implementation (b) 400,000 475,000 53 Brentwood Park Renovation and Pathway new 71 Storm Water Trash Capture Devices 400,000 New (a) + (b) Improvements 400,000 801,418 845,000 (a) Appropriation Total Alta Loma Park Playground Renovation & Pathway Page Project Balance Request Remaining Out Year No. Title Number Forward FY14 -15 Appropriations Appropriations 380,000 Public Facilities Boulevard 23 Facilities Condition and Program Space Needs new new 150,000 150,000 50,000 57 Assessment pk1203 281,852 137,000 418,852 24 Parking Meter Upgrade new 522,000 522,000 Francisco Terrace Playground Replacement 25 Fire Station 62 Roof Replacement new 125,857 167,700 167,700 p1<1206 26 Orange Memorial Park Pool Locker Room Upgrades new 60 109,250 109,250 171,501 27 Oyster Point Marina Restrooms new Willow Gardens Playgrounds Replacement 250,000 250,000 90,000 28 Sign Hill Generator Replacement new p1<1402 110,000 110,000 - 29 Main Library West Entrance Resurfacing Project new 37,800 37,800 155,700 30 Main Library Auditorium Renovations new - 75,000 75,000 - 31 ADA Citywide Improvements pf1404 355,177 129,990 485,167 2,000,000 32 Miller Avenue Parking Structure Standby Generator it1401 60,716 165,000 225,716 - and HVAC Upgrade Project 33 HVAC Replacement at Various City Buildings pf1408 1,632,100 189,750 1,821,850 - 34 MSB Building Roof Replacement pf1302 869,351 (850,000) 19,351 850,000 35 Train Station Improvements pf1002 81,775 81,775 - 36 Evidence Room Renovation pf1016 177,718 177,718 625,000 37 ADA Citywide Transition Plan pf1304 66,711 66,711 - 38 Magnolia Senior Center Roof Replacement pf1401 137,457 137,457 39 Main Library Automated Materials Handling System pf1402 56,141 56,141 Installation 40 Upgrade of PD Server Room Air Conditioning pf1405 120,000 120,000 41 Corporation Yard Soil Stockpile Shelter pf1406 75,000 75,000 42 Police Locker Room Upgrade pf1407 1,000,000 1,000,000 43 Police Department Building Security Upgrade pf1409 168,644 168,644 44 Grand Avenue Library Remodel Project pf1410 700,000 700,000 - 45 Parking Lot Resurfacing new - - 500,000 46 MSB Atrium Restroom Modernization Project new 345,000 47 Security Upgrade at Fire Station 61 new 348,700 48 Miller Avenue Parking Structure Tenant Improvement new - - 297,000 Space #2 Subtotal Public Facilities Projects 5,500,790 1,056,490 6,557,280 5,121,400 Storm Drains Parks 69 Storm Drain Master Plan Implementation sd1002 75,000 400,000 475,000 53 Brentwood Park Renovation and Pathway new 71 Storm Water Trash Capture Devices 400,000 400,000 Subtotal Storm Drain Projects Improvements 400,000 801,418 845,000 54 Alta Loma Park Playground Renovation & Pathway new 239,800 239,800 Improvements 55 Gateway Monument Sign at US 101 / South Airport new 380,000 380,000 Boulevard 56 Parks Condition Assessment new 50,000 50,000 57 Buri Buri Playground Replacement & Pathway pk1203 281,852 137,000 418,852 Improvements 58 Francisco Terrace Playground Replacement p1<1204 110,857 15,000 125,857 59 Winston Manor Park Playground Replacement p1<1206 65,473 59,720 125,193 60 Clay Park Playground Replacement p1<1303 171,501 21,000 192,501 61 Willow Gardens Playgrounds Replacement p1<1401 50,000 90,000 140,000 62 Orange Memorial Park Sports Field Grandstand p1<1402 41,800 45,000 86,800 Conversion 63 North Access Trail p1<1301 23,516 - 23,516 - 64 Westborough Park Pathway Improvements new - - - 250,000 Subtotal Parks Projects 744,999 1,437,520 2,182,519 250,000 Storm Drains 69 Storm Drain Master Plan Implementation sd1002 75,000 400,000 475,000 70 Storm Water Pump Station Renovations sd1301 251,418 - 251,418 - 71 Storm Water Trash Capture Devices sd1401 75,000 - 75,000 845,000 Subtotal Storm Drain Projects 401,418 400,000 801,418 845,000 Sanitary Sewers 77 Turbo Blower #2 at WQCP new 440,000 440,000 - 78 Pump Station #4 Force Main Design /Contingency new 200,000 200,000 3,600,000 Pipes Under Utah Avenue CIP FY 2014 -15 -15- City of South San Francisco Project Types CIP FY 2014 -15 -16- City of South San Francisco Streets 943,800 111 (b) 255,000 - 95 Downtown Right of Way Improvements new Oyster Point Bike Lanes New (a) + (b) - 96 South San Francisco Grand Boulevard Project Kaiser new (a) Appropriation Total 110,000 Page 115 Project Balance Request Remaining Out Year No. Title Number Forward FY14 -15 Appropriations Appropriations 79 Vactor- Sweeper Waste Receiving Station new South Linden Avenue Grade Separation 75,000 75,000 20,000 180,717 Improvements 99 Dubuque Avenue & East Grand Avenue Improvements stl203 90,000 - 80 WQCP Web Based Monitoring Projects new Underground Utility District - Rule 20A 214,000 214,000 81 Pump Station 4 Jib Crane Repair new - 300,000 300,000 - 82 WQCP Digester Design and Construction ssl301 66,890 1,500,000 1,566,890 10,500,000 83 Recycled Water Facility Plan ssl007 202,554 - 202,554 - 84 Sanitary Sewer Rehabilitation ss1009 1,363,576 stl402 1,363,576 2,000,000 85 Littlefield Avenue (South) Sanitary Sewer Sub Trunk ssl023 78,760 stl403 78,760 - 1,154,960 Repair /Upgrade 106 Streetlight Conversion to LED stl404 2,000,000 86 WQCP Solar Photovoltaic System ssl205 1,277,806 1,277,806 1,970,000 87 Water Quality Control Plant Standby Generator and ssl302 4,340,580 4,340,580 Bus Duct Replacement 88 Water Quality Control Plant Flow Monitoring ssl306 65,734 65,734 89 Plant -Wide Painting Program ssl307 198,793 198,793 - 90 WQCP Minimize Blending Projects ssl308 497,904 497,904 14,900,000 Subtotal Sanitary Sewer Projects 8,092,597 2,729,000 10,821,597 31,000,000 CIP FY 2014 -15 -16- City of South San Francisco Streets 943,800 111 Junipero Serra and King Drive Intersection 255,000 - 95 Downtown Right of Way Improvements new Oyster Point Bike Lanes 200,000 200,000 - 96 South San Francisco Grand Boulevard Project Kaiser new - 110,000 110,000 498,000 115 Way to BART tr1403 116 Evergreen Drive /Mission Road Traffic Signal tr1007 117 97 Street Rehabilitation Program stl201 956,703 1,640,000 2,596,703 11,000,000 98 South Linden Avenue Grade Separation stl004 160,717 20,000 180,717 - 99 Dubuque Avenue & East Grand Avenue Improvements stl203 90,000 - 90,000 121 100 Underground Utility District - Rule 20A stl204 169,838 169,838 - 101 South Airport Boulevard Bridge Replacement stl301 358,152 124 358,152 2,117,500 102 Gateway Assessment Improvement Project stl302 660,000 Project 660,000 - 103 Forbes Boulevard Bike Lane Improvements stl306 4,520,321 4,520,321 104 Citywide Sidewalk Gap Closure Project stl402 352,000 352,000 105 South San Francisco Grand Boulevard Project stl403 1,154,960 1,154,960 106 Streetlight Conversion to LED stl404 2,000,000 2,000,000 - Subtotal Streets Projects 10,422,691 1,970,000 12,392,691 13,615,500 CIP FY 2014 -15 -16- City of South San Francisco Traffic 943,800 111 Junipero Serra and King Drive Intersection 255,000 - Improvements new 112 Oyster Point Bike Lanes new 113 South San Francisco CalTrain Station Pedestrian and 38,744 377,014 Bicycle Underpass Planning Project new 114 Traffic Impact Fee Study tr1013 115 Spruce Avenue Traffic Signal Coordination Project tr1403 116 Evergreen Drive /Mission Road Traffic Signal tr1007 117 US 101 North Bound Hook Ramps /South Airport tr1010 1,040,041 Boulevard /Utah Avenue [TIF #20] 1,040,041 118 Grand /East Grand [TIF #26] tr1103 119 Oyster Point Boulevard /Route 101 North Bound On- tr1105 436,096 Ramp [TIF #35] 436,096 120 Restriping at Dubuque Avenue /Oyster Point tr1106 116,000 Boulevard /Northbound 101 Off -Ramp [TIF #37] 116,000 121 Route 101 NB Off -Ramp to East Grand Avenue tr1107 Executive Drive (Poletti Way) [TIF #38] 122 Bicycle Database tr1201 123 Downtown Truck Restriction Project tr1202 124 Grand Avenue /Magnolia Avenue Traffic Signal Project tr1203 125 Los Cerritos /West Orange Avenue Improvement tr1204 Project 126 South San Francisco Sharrow and Striping Program tr1205 CIP FY 2014 -15 -16- City of South San Francisco 943,800 943,800 255,000 255,000 - 300,000 300,000 31,654 100,000 131,654 18,744 20,000 38,744 377,014 - 377,014 3,273,853 3,273,853 341,846 341,846 2,413,393 2,413,393 4,078 4,078 1,040,041 1,040,041 65,240 65,240 100,000 225,000 225,000 - 436,096 436,096 165,628 165,628 116,000 116,000 CIP FY 2014 -15 -16- City of South San Francisco Project Types Total CIP Projects by Type 34,558,835 9,211,810 43,770,645 50,931,900 CIP FY 2014 -15 -17- City of South San Francisco (b) New (a) + (b) (a) Appropriation Total Page Project Balance Request Remaining Out Year No. Title Number Forward FYI 4-15 Appropriations Appropriations 127 Pedestrian Crossing Improvements at El Camino High tr1301 124,404 124,404 School 128 Fairway Drive & West Orange Avenue Traffic Calming tr1302 25,000 25,000 Improvements 129 1 -380 Congestion Improvements tr1401 24,915 24,915 130 West Orange Avenue /Centennial Way Pedestrian tr1402 50,000 50,000 Beacon 131 US -101 Produce Avenue Interchange [TIF #39] tr1404 663,434 - 663,434 - Subtotal Traffic Projects 9,396,340 1,618,800 11,015,140 100,000 Total CIP Projects by Type 34,558,835 9,211,810 43,770,645 50,931,900 CIP FY 2014 -15 -17- City of South San Francisco Project Types This page is intentionally left blank. CIP FY 2014 -15 -18- City of South San Francisco Public Facilities Projects Public Facilities Project Locations Insert Map Here. Public Facilities Project Listing New Projects and Appropriations Requests 1. Facilities Condition and Program Space Needs Assessment ................... ............................... 23 2. Parking Meter Upgrade ............................................................................ ............................... 24 3. Fire Station 62 Roof Replacement ........................................................... ............................... 25 4. Orange Memorial Park Pool Locker Room Upgrades ............................. ............................... 26 5. Oyster Point Marina Restrooms ............................................................... ............................... 27 6. Sign Hill Generator Replacement ............................................................ ............................... 28 7. Main Library West Entrance Resurfacing Project ................................... ............................... 29 8. Main Library Auditorium Renovation ..................................................... ............................... 30 9. ADA Citywide Improvements ................................................................. ............................... 31 10. Miller Avenue Parking Structure Standby Generator and HVAC Upgrade Project ............. 32 11. HVAC Replacement at Various City Buildings ..................................... ............................... 33 12. MSB Building Roof Replacement ......................................................... ............................... 34 On -Going Projects 13. Train Station Improvements ................................................................... ............................... 35 14. Evidence Room Renovation ................................................................... ............................... 36 15. ADA Citywide Transition Plan .............................................................. ............................... 37 16. Magnolia Center Roof Replacement ...................................................... ............................... 38 17. Main Library Automated Materials Handling System Installation ........ ............................... 39 18. Upgrade of PD Server Room Air Conditioning ..................................... ............................... 40 19. Corporation Yard Soil Stockpile Shelter ................................................ ............................... 41 20. Police Locker Room Upgrade ................................................................ ............................... 42 21. Police Department Building Security Upgrade ...................................... ............................... 43 22. Grand Avenue Library Remodel Project ................................................ ............................... 44 Out -Year Projects (Unfunded) 23. Parking Lot Resurfacing ........................................................................ ............................... 45 24. MSB Atrium Restroom Modernization Project ..................................... ............................... 46 25. Security Upgrade at Fire Station 61 ....................................................... ............................... 47 26. Miller Avenue Parking Structure Tenant Improvement Space 92 ......... ............................... 48 CIP FY 2014 -15 -21- City of South San Francisco This page is intentionally left blank. CIP FY 2014 -15 -22- City of South San Francisco Public Facilities Projects 1. Facilities Condition and Program Space Needs Assessment New Project Request Project Number TBD Project Description Survey and assess the maintenance and backlog needs for City owned facilities. Project Justification Assessment will inform budget decisions and focus resources for effective maintenance of the City's facilities. Adequacy of space needs for staffing and programs will also be assessed. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 150,000 150,000 150,000 150,000 - Construction VNEMEMMEMMENA - Contingency - Total Ex enditures Total Funding Sources 150,000 150,000 150,000 150,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 150,000 150,000 Design - Construction VNEMEMMEMMENA - Contingency - Total Ex enditures 150,000 150,000 Month Year Forecast Completion November 2014 Date On -going Operations and Maintenance There will be no additional operations and maintenance impact. Impact CIP FY 2014 -15 -23- City of South San Francisco Public Facilities Projects 2. Parking Meter Upgrade New Project Request Project Number TBD This project will replace existing coin operated parking meters with new meters that incorporate card Project Description reading capability Project Justification Smarter meters will provide more convenient options for motorist as well as increase the efficiency of parking enforcement. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other - Parking District 522,000 - 522,000 502,000 502,000 Construction - Contingency 20,000 20,000 Total Expenditures Total Funding Sources 522,000 522,000 522,000 522,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 502,000 502,000 Construction - Contingency 20,000 20,000 Total Expenditures 522,000 522,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2015 There will be some additional maintenance on the new readers, which should be off -set by additional parking revenues. CIP FY 2014 -15 -24- City of South San Francisco Public Facilities Projects 3. Fire Station 62 Roof Replacement New Project Request Project Number TBD Project Description This project will replace the 6,000 square -foot gravel roof at Fire Station 62. Project Justification The roof at Fire Station 62 was inspected in 2008, where it was recommended for replacement. This project includes replacing the roofing material, seals, flashing, and rusting ductwork. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 167,700 - - 167,700 24,700 24,700. Construction 130,000 130,000 Contingency 13,000 13,000 Total Expenditures Total Funding Sources 167,700 167,7001 167,700 167,700 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 24,700 24,700. Construction 130,000 130,000 Contingency 13,000 13,000 Total Expenditures 167,700 167,700 Forecast Completion Date On -going Operations and Maintenance Impact Month Year August 2015 This new roof would result in fewer maintenance calls for in -house patching and other repairs. CIP FY 2014 -15 -25- City of South San Francisco Public Facilities Projects 4. Orange Memorial Park Pool Locker Room Upgrades New Project Request Project Number TBD This project will include re- tiling and sealing showers, ADA improvements, and replacing water Project Description conserving valves and fixtures in both the men's and women's locker rooms and replacing approximately 80 linear feet of sandstone wall panels in the women's locker room. Project Justification The existing locker room tile floors and walls are in poor condition, and need replacement. Leaking and inefficient shower fixtures will be replaced with water saving valves and heads. Project Manager TBD Project Funding and Expenditure Detail Total Proposed Appropriation Appropriatio Funding Sources Prior Years FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Park -in -Lieu Zone 4 109,250 - - 109,250 - Construction 95,000 - 95,000 Contingency 14,250 - 14,250 Total Expenditures 0 109,250 Total Funding Sources 109,250 - - - 109,250 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design - Construction 95,000 - 95,000 Contingency 14,250 - 14,250 Total Expenditures 0 109,250 - - - - 109,250 Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2015 Orange Memorial Pool staff will continue to maintain the locker rooms. There will be a water savings with new efficient fixtures and elimination of leaks. CIP FY 2014 -15 -26- City of South San Francisco Public Facilities Projects 5. Oyster Point Marina Restrooms New Project Request Project Number TBD Project Description This project will construct restrooms at the Oyster Point Marina near the ferry terminal Project Justification Genentech agreed to fund a public restroom at Oyster Point as part of a development agreement. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other- Developer 250,000 - 250,000 30,000 30,000. Construction WEEMENEEMENA 200,000 Contingency 20,000 20,000 Total Expenditures Total Funding Sources 250,000 250,0001 250,000 250,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 30,000 30,000. Construction 200,000 200,000 Contingency 20,000 20,000 Total Expenditures 250,000 250,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 This restroom will be maintained by the Oyster Point Marina staff. CIP FY 2014 -15 -27- City of South San Francisco Public Facilities Projects 6. Sign Hill Generator Replacement New Project Request Project Number TBD This project will replace the sign hill generator, which is the powers all public safety communications in Project Description the event of a power outage. The generator is old and replacement parts hard to obtain. Additionally new radio equipment will require Project Justification greater capacity to maintain temperature and humidity conditions as needed to keep the equipment operational in a power outage. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other - Equip Replace 110,000 - 110,000 - Construction 100,000 100,000 Contingency 10,000 10,000 Total Ex enditures Total Funding Sources 110,000 110,000 110,000 110,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design - Construction 100,000 100,000 Contingency 10,000 10,000 Total Ex enditures KNEEMEMEMENA 110,000 110,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 Public Works staff will continue to maintain the generator. CIP FY 2014 -15 -28- City of South San Francisco Public Facilities Projects 7. Main Library West Entrance Resurfacing Project New Project Request Project Number TBD Project Description This project will resurface, remove and replace the sidewalk of the west entrance sidewalk of the Main Library Project Justification This project will address out -of- compliance, cracked and uneven conditions of this primary (parking lot) entrance to the Main Library in order to maintain ADA access to this public facility Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriatio Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 28,500 155,700 - 184,200 ADA Funds 9,300 JAp 28,500 9,300 140,700 140,700 Contingency 9,300 15,000 24,300 Total Expenditures 37,800 Total FundinE 37,800 155,700 - - - 193,500 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 28,500 28,500 Construction 140,700 140,700 Contingency 9,300 15,000 24,300 Total Expenditures 37,800 155,700 - - - 193,500 Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 There will be no additional on -going operational and maintenance impacts. CIP FY 2014 -15 -29- City of South San Francisco Public Facilities Projects 8. Main Library Auditorium Renovation New Project Request Project Number TBD Main Library Auditorium upgrade to improve appearance, light, comfort and usability. The space is dark, dismal, aging and does not have an appropriate level of communications equipment for programs. Project Description This project will paint the dark wall panels, replace aging ceiling and floor tiles, enhance the stage area, upgrade lighting and program (A /V) equipment, and replace dirty, dilapidated chairs. This is a heavily used public performance and meeting space and is an inviting and, up -to -date and Project Justification comfortable space to present public programs. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out ifears Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 75,000 - 75,000 10,000 10,000 Construction 60,000 60,000 Contingency 5,000 5,000 Total Expenditures Total Funding Sources 75,000 75,0001 75,000 75,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study INEEMEMEMENE, - Design 10,000 10,000 Construction 60,000 60,000 Contingency 5,000 5,000 Total Expenditures KNEEMEMEMENNA 75,000 75,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year August 2015 The auditorium will continue to be maintained by Facilities Maintenance staff. a C/P FY 2014 -15 -30- City of South San Francisco Public Facilities Projects 9. ADA Citywide Improvements New Appropriations Request Project Number pf1404 Project Description This project will design and construct ADA improvements within City streets, facilities and other rights- of-way. Currently, the City is conducting an ADA Citywide Transition Plan, which will identify projects for Project Justification design and construction. In addition, projects have been identified by complaints due to lack of ADA access to City facilities. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 ADA Funds 500,000 129,990 - 629,990 General Fund 500,000 500,000 500,000 500,000 2,000,000 139,589 485,167 500,000 500,000 500,000 500,000 2,624,756 Contingency - Total Expenditures Total Funding Sources 1 500,0001 129,9901 500,000 500,000 500,000 500,000 2,629,990 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 5,234 5,234 Construction 139,589 485,167 500,000 500,000 500,000 500,000 2,624,756 Contingency - Total Expenditures 1 144,823 485,1671 500,0001 500,0001 500,0001 500,0001 2,629,99- [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 355,177 Project Status Update The City Hall fountain pathway project is complete. Additional ADA improvements are in design phase. Month Year Forecast Completion Ongoing Date On -going Operations The various locations will continue to be included with the Facilities Maintenance division operating and Maintenance budget. Impact _ r r'i? w' CIP FY 2014 -15 -31- City of South San Francisco Public Facilities Projects 10. Miller Avenue Parking Structure Standby Generator and HVAC Upgrade Project New Appropriations Request Project Number it1401 This project is to design a standby generator and upgrade the HVAC located in the I.T. server room with Project Description the Miller Avenue Parking Structure. Once designed, staff will publicly bid the project to construct the project. The I.T. server room will be a redundant electronic data storage center for the City. This project will Project Justification ensure the I.T. system does not fail during the event of a power outage. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other - IT Fund 60,716 - 60,716 Other - Equip Replace 60,716 165,000 60,716 165,000 165,000 165,000 Contingency - Total Expenditures Total Funding Sources 1 60,7161 165,000 225,716 225,716 Expenditures Prior Years Expr'r Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 60,716 60,716 Construction 165,000 165,000 Contingency - Total Expenditures 225,716 225,716 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 60,716 Project Status Update This project is currently in design. City staff plans to publicly bid the project by September 2014. Month Year Forecast Completion June 2015 Date On -going Operations and Maintenance When completed, the City will be responsible to test the new generator on a monthly basis. Impact ff CIP FY 2014 -15 -32- City of South San Francisco Public Facilities Projects 11. HVAC Replacement at Various City Buildings New Appropriations Request Project Number pf1408 This project will replace old HVAC components at MSB, Main Library, and Magnolia Center, with new units that are more energy efficient and meet air quality standards. Specifically (8) air conditioning and Project Description 7 exhaust fans at MSB; 1 boiler, exhaust fan and air handler at Main Library-, and 4 heat pumps at Magnolia Center. The replacement units will be more efficient, with low gas emissions, saving the City money on Project Justification electricity and gas and meeting the air quality standard. PG &E will pay for the purchase and installation of the units through a 0% interest 10 year term loan. Payments will be deducted from the savings of PG &E bills directly. The City will not realize any increased cost during the term of the loan. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other - PG &E OBF[1 ] 1,000,000 - 1,000,000 General Fund 637,675 189,750 55,575 827,425 1,771,850 1,771,850 Contin enc - Total Expenditures Total Funding Sources 1 1,637,6751 189,750 - - - -1 1,827,425 [1] Note: Pacific Gas & Electric On Bill Financing Expenditures Prior Years Exp [21 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 5,575 50,000 55,575 Construction 1,771,850 1,771,850 Contin enc - Total Expenditures 1 5,5751 1,821,850 - - - - 1,827,425 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 1,632,100 Project Status Update Design is in progress and will be ready to out to bid in the Summer 2014. Forecast Completion Date On -going Operations and Maintenance Impact CIP FY 2014 -15 Month Year October 2014 The new HVAC units will be more efficient and require less maintenance saving approximately $20,000 a year in maintenance costs plus additional electricity savings once the loan is paid off. a� -33- City of South San Francisco Public Facilities Projects 12. MSB Building Roof Replacement Appropriations Reduction Project Number pf1302 Project Description This project will replace the roof on the MSB Building. Project Justification The roof is deteriorating, creating water leaks into the building and water ponds on the roof. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 883,900 (850,000) 850,000 - 883,900 14,549 19,351 33,900 Construction 850,000 850,000 Contingency - Total Expenditures Total Funding Sources 883,900 850,000 850,000 883,900 883,900 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 14,549 19,351 33,900 Construction 850,000 850,000 Contingency - Total Expenditures i 14,5491 19,3511 850,000 883,900 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 869.351 Project Status Update Design is complete. The project is on hold until the HVAC system is replaced on the MSB. Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2015 A new roof on the building will reduce maintenance calls for the Facilities Maintenance di\ision. 02-28-201 CIP FY 2014 -15 -34- City of South San Francisco Public Facilities Projects 13. Train Station Improvements Project Number pfl002 Project Description This project will fund the cleanup of the former Caltrans Maintenance Yard. Project Justification The yard must be cleaned prior to use as the improved Caltrain Station. Project Manager Andy Tan Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Successor Agency 149,326 149,326 Former RDA[1 ] 184,553 - 184,553 252,104 81,775 333,879 ,Contingency - Total Expenditures Total Funding Sources 333,879 - - - - -1 333,879 17j Note: t -ormer NuA - t -ormer Soutn San i- rancisco Neaeveiopment Agency. Expenditures Prior Years Exp [21 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study Design - Construction 252,104 81,775 333,879 ,Contingency - Total Expenditures 1 252,1041 81,775 - - - -1 333,879 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 81,775 Project Status Update The monitoring had been completed and accepted by the County Health Department and the State. TEC Accutite will remove the monitoring well and close the project. Month Year Forecast Completion June 2015 Date On -going Operations and Maintenance There are no on -going maintenance and operations impact. Impact CIP FY 2014 -15 -35- City of South San Francisco Public Facilities Projects 14. Evidence Room Renovation Project Number pf1016 Project Description This project will install high density storage racks in the Police Department evidence room and reconfigure the report writing area of the Police Department. Project Justification More efficient use of the evidence room and compliance with state regulations regarding the handling of evidence. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 100,000 - 100,000 Other - Police Seizure 100,000 625,000 235,433 725,000 Former RDA[1] 35,433 550,000 550,000 35,433 75,000 75,000 Total Expenditures Total Funding Sources 1 235,433 - 1 - 625,000 - - 860,433 17j ivote: t -ormer NuA - t -ormer Soutn San i- rancisco Neaeveiopment Agency. Expenditures Prior Years Exp [21 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 57,715 177,718 235,433 Construction 550,000 550,000 Contingency 75,000 75,000 Total Expenditures 1 57,7151 177,718 -1 625,000 - -1 860,433 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 177,718 Project Status Update The project scope is defined and reinforcement work for the floor area finished. Ready to start design work. Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2016 There will be no additional on -going operations and maintenance costs. ■ � �t1 CIP FY 2014 -15 -36- City of South San Francisco Public Facilities Projects 15. ADA Citywide Transition Plan Project Number pfl304 The ADA Transition Plan will prioritize improvements within the City in order to comply with the Project Description Americans with Disabilities Act (ADA) federal legislation. The goal of the plan is to ensure equal access to civic life by people with disabilities. The ADA requires state and local governments to make their programs, services and activities Project Justification accessible to persons with disabilities and to evaluate its services, programs and facilities by preparing a transition plan identifying barriers to access, as well as outlining a plan to eliminate those barriers. Project Manager Brian McMinn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 ADA Funds 130,000 130,000 130,000 - Construction - Contin enc - Total Expenditures Total Funding Sources 1 130,000 - - - - -1 130,000 Expenditures Prior Years Exp I'] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 63,289 66,711 130,000 Design - Construction - Contin enc - Total Expenditures 1 63,2891 66,711 - - - -1 130,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 66,711 Project Status Update The transition plan has been drafted. Community meetings are scheduled to seek input on the draft plan. Forecast Completion Date On -going Operations and Maintenance Impact Month Year April 2015 There will be no additional on -going operational and maintenance impacts. CIP FY 2014 -15 -37- City of South San Francisco Public Facilities Projects 16. Magnolia Center Roof Replacement Project Number pf1401 Project Description This project will replace damaged roofs at the Magnolia Senior Center. Project Justification Roof repairs and patching are no longer sufficient. Magnolia Senior Center staff report leaks every winter season from their roof, skylight, and windows. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources General Fund Total Appropriation Prior Years 137,500 Proposed Appropriatior FY 2014 -15 Out years FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Total 137,500 Expenditures Prior Years Exp P] FY 2014 -15 FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Total Preliminary Study - - - - - 15,000 110,000 12,500 137,500 Design 43 14,957 110,000 12,500 137,457 Construction Contingency Total Expenditures 1 431 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 137,457 Total Funding Sources i 137,500 - - - - - 137,500 CIP FY 2014 -15 -38- City of South San Francisco Estimated Exp Estimated Exp Estimated Exp Estimated Exp Estimated Exp Expenditures Prior Years Exp P] FY 2014 -15 FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Total Preliminary Study - - - - - 15,000 110,000 12,500 137,500 Design 43 14,957 110,000 12,500 137,457 Construction Contingency Total Expenditures 1 431 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 137,457 Project Status Update This project is on hold until the Magnolia Center heating tower and pumps are replaced. Month Year Forecast Completion October 2015 Date On -going Operations A new roof on the building will reduce maintenance calls and issues for the Facilities Maintenance and Maintenance division. Impact CIP FY 2014 -15 -38- City of South San Francisco Public Facilities Projects 17. Main Library Automated Materials Handling System Installation Project Number pf1402 This project is for the automated check -in and sorting equipment phase of the project at the Main Library. An exterior bookdrop will be installed. A short wall separating the system conveyer belts from the back entrance and some adjustments of the nearby wall and door will be required as well. There Project Description may be some minor data and electrical work needed to accomodate the equipment. In addition, staff workstations will be relocated to the basement of the Main Library to make room for the automated sorting bins. This system enables library patrons to check in materials themselves and receive receipts for returned items "real- time," which is a customer service enhancement - particularly for patrons who do not like Project Justification to wait while staff checks in the many returned items in front of theirs. It provides efficiencies for staff by pre - sorting returned materials and, since there is less handling by staff, there are less repetitive motions in the check -in process. Project Manager Andy Tan Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 71,500 - 71,500 1,772 1,772 Construction 13,587 56,141 69,728 Contingency - Total Expenditures Total Funding Sources 1 71,500 71,500 71,500 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 1,772 1,772 Construction 13,587 56,141 69,728 Contingency - Total Expenditures 1 15,359 56,141 71,500 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 56,141 Project Status Update Forecast Completion Date On -going Operations and Maintenance Impact Construction project awarded to Christopher Construction, Inc of Brisbane. Project is under construction. Month Year September 2014 Library staff will need to be trained on the operations. There will be unknown annual maintenance costs for the system. CIP FY 2014 -15 -39- City of South San Francisco Public Facilities Projects 18. Upgrade of PD Server Room Air Conditioning Project Number pf1405 Project Description Add new and expanded cooling capacity for server room at the Police Department Project Justification Existing cooling capacity is insufficient due to additional equipment recently installed in the server room. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other- Police Seizure 120,000 - 120,000 30,000 30,000 Construction 70,000 70,000 Contingency 20,000 20,000 Total Expenditures Total Funding Sources 120,000 120,000 120,000 Expenditures Prior Years Expr'r Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 30,000 30,000 Construction 70,000 70,000 Contingency 20,000 20,000 Total Expenditures 120,000 120,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 120.000 Project Status Update Project is design and will go to bid in the summer of 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2014 The upgraded air conditioner will improve the reliability and increase the useful life of the servers. CIP FY 2014 -15 -40- City of South San Francisco Public Facilities Projects 19. Corporation Yard Soil Stockpile Shelter Project Number pf1406 This project will construct a roof over the soil stockpiles at the Corporation Yard, 550 North Canal Project Description Street. The existing stockpiles are exposed to weather and contribute to soil runoff during a storm. The Project Justification stockpiles need to be sheltered from the weather by constructing a roof as a best management practice to remain compliant with the Municipal Regional Storm Water Permit issued by the state Regional Water Quality Control Board. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Storm Water 75,000 - 75,000 10,000 10,000 Construction 55,000 55,000 Contingency 10,000 10,000 Total Expenditures Total Funding Sources 75,000 75,000 75,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 10,000 10,000 Construction 55,000 55,000 Contingency 10,000 10,000 Total Expenditures 75,000 75,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 75,000 Project Status Update Month Year Forecast Completion August 2015 Date On -going Operations and Maintenance Maintenance staff will need to periodically paint the structure to prevent corrosion. Impact CIP FY 2014 -15 -41- City of South San Francisco Public Facilities Projects 20. Police Locker Room Upgrade Project Number pf1407 Project Description This project will enlarge women's locker room & provide new toilets, sinks and showers for the women's and men's locker rooms. Project Justification The women's locker room needs to be enlarged and both locker rooms need new bathroom fixtures. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other - Police Seizure 1,000,000 - 1,000,000 150,000 150,000 Construction 755,000 755,000 Contingency i i 1 95,000 i i 95,000 Total Expenditures Total Funding Sources 1 1,000,000 - - - - -1 1,000,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 150,000 150,000 Construction 755,000 755,000 Contingency i i 1 95,000 i i 95,000 Total Expenditures - 150,000 850,000 - - - 1,000,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 1,000,000 Project Status Update On hold until HVAC and roof replacement projects are completed at the MSB. Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2015 Women police officers will have lockers and sufficient space for uniforms and equipment. CIP FY 2014 -15 -42- City of South San Francisco Public Facilities Projects 21. Police Department Building Security Upgrade Project Number pf1409 Install new bullet proof glass at front counter, new security cameras in PD, install new security doors Project Description for access to PD secure area and install panic button in jail area with alarm in Dispatch. Project Justification Enhance security for PD secure area. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other- Police Seizure 176,000 - 176,000 5,871 5,871 Construction 1,485 168,644 170,129 Contingency i - Total Expenditures Total Funding Sources 176,000 176,000 176,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 5,871 5,871 Construction 1,485 168,644 170,129 Contingency i - Total Expenditures 1 7,356 168,644 176,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 168,644 Project Status Update Project is under construction. Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2014 There is no additional maintenance or operations impact. CIP FY 2014 -15 -43- City of South San Francisco Public Facilities Projects 22. Grand Avenue Library Remodel Project Project Number pf1409 Project Description Remodel and upgrade the 8,000 square foot main floor of the Grand Avenue Library. This is a unique opportunity to upgrade the infrastructure, equipment and furnishings to create a more Project Justification welcoming, fun and interactive library space for our community. The project will allow us to expand group study, meeting and program areas, create engaging, interactive children's learning spaces, showcase our high interest collections and add infrastructure to support additional computers. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 150,000 - 150,000 Library Donations 150,000 70,000 150,000 Grant - Measure A 400,000 572,759 400,000 57,241 57,241 Total Expenditures Total Funding Sources 1 700,000 - - - - -1 700,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 70,000 70,000 Construction 572,759 572,759 Contingency 57,241 57,241 Total Expenditures - 700,000 - - - - 700,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 700,000 Project Status Update City Council appropriated funds in March 2014. Engineering staff is preparing for design work. Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 Facilities Maintenance division will continue to maintain the Library when the project is complete. CIP FY 2014 -15 -44- City of South San Francisco Public Facilities Projects 23. Parking Lot Resurfacing Out Year Request Project Number TBD Project Description This project includes resurfacing /slurry sealing and restriping the Magnolia Center, Siebecker Center, and City Hall parking lots. Project Justification The existing parking lots are in poor condition. Past attempts at resealing were inadequate, making slurry overlay or grinding and repaving necessary. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 500,000 - 500,000 Jp - Construction 500,000 500,000 lContingency 0 - Total Expenditures 0 - Total Funding Sources - - - 500,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design - Construction 500,000 500,000 lContingency 0 - Total Expenditures 0 - 500,000 - - - 500,000 Month Year Forecast Completion December 2016 Date On -going Operations Public Works staff will continue to maintain the parking lots as needed. There will be no additional on- and Maintenance going maintenance and operations impact. Impact ClP FY 2014 -15 -45- City of South San Francisco Public Facilities Projects 24. MSB Atrium Restroom Modernization Project Out Year Request Project Number TBD Project Description This project will remodel and modernize the outdated restroom with ADA accessible amenities and water saving fixtures. The MSB Atrium restrooms were constructed when the building was first opened to the public. Since Project Justification then, modest improvements have been done in a piecemeal fashion. The upgraded layout and new fixtures will be ADA compliant, low maintenance, and water and energy efficient. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund - 345,000 - 345,000 Jp - - 50,000 Construction - 250,000 - - 250,000 lContingency 0 - 45,000 i i 45,000 Total Expenditures 0 - Total Funding Sources - - - 345,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design - 50,000 - - 50,000 Construction - 250,000 - - 250,000 lContingency 0 - 45,000 i i 45,000 Total Expenditures 0 - 345,000 - - - 345,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year May 2015 Decrease in maintenance costs and staff time; energy and water service savings. CIP FY 2014 -15 -46- City of South San Francisco Public Facilities Projects 25. Security Upgrade at Fire Station 61 Out Year Request Project Number TBD Project Description Provide bullet resistance upgrade at front desk and exterior windows at driveway entrance side of building. Project Justification Potential from potential threats from the public. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 71,900 276,800 10,000 348,700 JAp 28,000 Construction 24,400 251,800 2761 200 Contingency 0 9,500 25,000 34,500 Total Expenditures 0 - Total Funding Sources - 71,900 276,800 - - 348,700 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 10,000 10,000 Design 28,000 28,000 Construction 24,400 251,800 2761 200 Contingency 0 9,500 25,000 34,500 Total Expenditures 0 - 71,900 276,800 - - 348,700 Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2015 No major maintenance except occasionally cleaning the bullet resistance panels. ....................... ..................... .. . .. .... ..... ..... .... IF CIP FY 2014 -15 -47- City of South San Francisco Public Facilities Projects 26. Miller Avenue Parking Structure Tenant Improvement Space #2 Out Year Request Project Number TBD Project Description This project would install the concrete floor for the remaining commercial space and loading area. Project Justification Prepare the commercial space for future tenant. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 44,000 253,000 - 297,000 Jp 44,000 Construction 230,000 230,000 Contingency 0 i 23,000 i 23,000 Total Expenditures - Total Funding Sources - 44,000 253,000 - - 297,000 Estimated Exp Expenditurei'l Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 44,000 44,000 Construction 230,000 230,000 Contingency 0 i 23,000 i 23,000 Total Expenditures - 44,000 253,000 - - 297,000 j11 Note: Expenditure columns are estimated expenditures and are subject to change Month Year Forecast Completion June 2017 Date On -going Operations There is no on -going maintenance impacts. This space may be leased and generate revenue for the and Maintenance City. Impact CIP FY 2014 -15 -48- City of South San Francisco Parks Projects Parks Projects Locations Insert map here. Parks Projects Listing New Projects and Appropriations 1. Brentwood Park Renovation and Pathway Improvements ....................... ............................... 53 2. Alta Loma Park Playground Renovation & Pathway Improvements ....... ............................... 54 3. Gateway Monument Sign at US 101 ........................................................ ............................... 55 4. Parks Condition Assessment .................................................................... ............................... 56 5. Buri Buri Playground Replacement & Pathway Improvements .............. ............................... 57 6. Francisco Terrace Playground Replacement ............................................ ............................... 58 7. Winston Manor Park Playground Replacement ....................................... ............................... 59 8. Clay Park Playground Replacement ......................................................... ............................... 60 9. Willow Gardens Playgrounds Replacement ............................................. ............................... 61 10. Orange Memorial Park Sports Field Grandstand Conversion ................ ............................... 62 On -Going Projects 11. North Access Trail ................................................................................. ............................... 63 Out -Year Projects (Unfunded) 12. Westborough Park Pathway Improvements ........................................... ............................... 64 CIP FY 2014 -15 -51- City of South San Francisco This page is intentionally left blank. CIP FY 2014 -15 -52- City of South San Francisco Parks Projects 1. Brentwood Park Renovation and Pathway Improvements New Project Request Project Number TBD This project will replace the existing asphalt pathway and wood retaining wall and reconstruct with new Project Description ADA compliant pathway and new retaining wall. In addition, the existing tennis courts will be renovated and selected play equipment elements will be replaced. Project Justification The existing tennis courts are cracked and require resurfacing. The pathways are distressed and the play equipment has reached the end of its useful life. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 323,800 - 323,800 ADA Funds 76,200 Jp 40,000 76,200 330,000 Contingency 30,000 30,000 Total Expenditures 400,000 Total Funding Sources 400,000 - - - 400,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 40,000 40,000 Construction 330,000 330,000 Contingency 30,000 30,000 Total Expenditures 400,000 - - - - 400,000 Month Year Forecast Completion June 2016 Date On -going Operations There will be no additional on -going maintenance and operations impact. Parks staff will continue to and Maintenance maintain the park once construction is completed. Impact , FW 7. 0.. CIP FY 2014 -15 -53- City of South San Francisco Parks Projects 2. Alta Loma Park Playground Renovation & Pathway Improvements New Project Request Project Number TBD Project Description This project will design and construct new playground equipment and surfacing. ADA compliant pathways will also be constructed. The existing playground equipment has reached the end of its useful life. The pathways are Project Justification distressed and are in need of repair. Project Manager TBD Project Funding and Expenditure Detail Total Proposed Appropriation Appropriation Funding Sources Prior Years FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 100,000 - 100,000 ADA Funds 139,800 50,000 139,800 169,800 Contingency 20,000 20,000 Total Expenditures 239,800 Total Fundin Sources 239,800 - - - 239,800 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 50,000 50,000 Construction 169,800 169,800 Contingency 20,000 20,000 Total Expenditures 239,800 - - - - 239,800 Month Year Forecast Completion June 2016 Date On -going Operations There will be no additional on -going maintenance and operations impact. Parks staff will continue to and Maintenance maintain the park once construction is completed. Impact CIP FY 2014 -15 -54- City of South San Francisco Parks Projects 3. Gateway Monument Sign at US 101 New Project Request Project Number TBD Project Description This project will design the City's gateway monument sign and landscaping at the US 101 / South Airport Boulevard Off -Ramp. Based on the draft South San Francisco Gateway Master Plan Study, this sign will be a welcoming Project Justification feature to the City's Conference Center. Project Manager TBD Project Funding and Expenditure Detail Total Proposed Appropriation Appropriation Funding Sources Prior Years FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 380,000 - 380,000 50,000 Construction 300,000 300,000 Contingency 30,000 30,000 Total Expenditures 380,000 Total Fundin Sources 380,000 - - - 380,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 50,000 50,000 Construction 300,000 300,000 Contingency 30,000 30,000 Total Expenditures 380,000 - - - - 380,000 Month Year Forecast Completion June 2016 Date On -going Operations and Maintenance The gateway monument sign and landscaping will be maintained by the Parks Department. Impact / Pw/ .. Booths nfrancisca - {- •'.thQb'��IgttoFb'iohcr�nols�r +u + C/P FY 2014 -15 -55- City of South San Francisco Parks Projects 4. Parks Condition Assessment New Project Request Project Number TBD Project Description Survey and assess the maintenance needs and backlog for 31 parks and 3 City -owned ball fields. Assessment will assist in budget decisions and more efficiently focus resources for effective Project Justification maintenance of the City's parks. Project Manager TBD Project Funding and Expenditure Detail Total Proposed Appropriation Appropriatio Funding Sources Prior Years FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 50,000 - 50,000 50,000 Construction - Contingency - Total Expenditures 50,000 Total Fundin Sources 50,000 I - -1 50,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 50,000 50,000 Construction - Contingency - Total Expenditures 50,000 - - - -1 50,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year November 2014 There will be no additional on -going operations and maintenance impact. CIP FY 2014 -15 -56- City of South San Francisco Parks Projects 5. Buri Buri Playground Replacement & Pathway Improvements New Appropriations Request Project Number pk1203 This project will replace the existing playground equipment with age- appropriate playground Project Description equipment that is compliant with current playground standards. The project will also improve the pathways to make them ADA compliant. Poured -in -place surfacing will also be installed. Project Justification Playground equipment needs replacement and ADA issues need to be addressed. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Park -in -Lieu Zone 2 320,000 630 320,000 General Fund 19,880 29,000 49,000 29,000 ADA Funds 370,102 108,000 375,430 108,000 3,070 28,870 31,940 Total Expenditures Total Funding Sources 1 320,0001 137,000 - - - -1 457,000 Expenditures Prior Years Exp I'] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 630 630 Design 29,120 19,880 49,000 Construction 5,328 370,102 375,430 Contingency 3,070 28,870 31,940 Total Expenditures 38,1481 418,852 - - - -1 457,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 281.852 Project Status Update Design should be completed by June 2014 and construction should start by September 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year November 2014 There will be no additional maintenance costs. Park Maintenance division currently maintain playground structures and park. CIP FY 2014 -15 -57- City of South San Francisco Parks Projects 6. Francisco Terrace Playground Replacement New Appropriations Request Project Number pk1204 This project will replace the existing playground equipment with age- appropriate playground Project Description equipment that is compliant current playground standards. This project will improve ADA accessibility from the entrance off of Francisco Drive and S. Spruce Avenue. Project Justification Playground equipment needs replacement and ADA issues need to be addressed. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Park -in -Lieu Zone 4 133,144 15,000 50 148,144 14,006 14,006 Construction 3,226 106,774 110,000 Contingency 5,005 19,083 24,088 Total Expenditures Total Funding Sources 1 133,1441 15,000 - - - -1 148,144 Expenditures Prior Years Exp V] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 50 50 Design 14,006 14,006 Construction 3,226 106,774 110,000 Contingency 5,005 19,083 24,088 Total Expenditures 22,2871 125,857 - - - -1 148,144 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 110,857 Project Status Update Design should be completed by June 2014 and construction should start by September 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year November 2014 There will be no additional maintenance costs. Park Maintenance division current maintain playground structures and park. CIP FY 2014 -15 -58- City of South San Francisco Parks Projects 7. Winston Manor Park Playground Replacement New Appropriations Request Project Number pk1206 This project will replace the existing playground equipment with age- appropriate playground Project Description equipment that is compliant current playground standards. This project will improve ADA accessibility from the Elkwood Drive. Project Justification Playground equipment needs replacement and ADA issues need to be addressed. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Park -in -Lieu Zone 2 75,000 41,000 50 116,000 General Fund 3,000 6,500 10,034 6,500 ADA Funds 1 1 12,2201 104,636 1 12,220 770 19,230 20,000 Total Expenditures Total Funding Sources 1 75,0001 59,720 - - - -1 134,720 Expenditures Prior Years Exp V] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 50 50 Design 7,034 3,000 10,034 Construction 1,673 102,963 104,636 ,Contingency 770 19,230 20,000 Total Expenditures 1 9,5271 125,193 - - - -1 134,720 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 65.473 Project Status Update Design should be completed by June 2014 and construction should start by September 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year November 2014 There will be no additional maintenance costs. Park Maintenance division current maintain playground structures and park. CIP FY 2014 -15 -59- City of South San Francisco Parks Projects 8. Clay Park Playground Replacement New Appropriations Request Project Number pkl303 This project will replace the existing playground equipment with age- appropriate playground Project Description equipment that is compliant with current playground standards. This project will improve ADA accessibility from the Clay Avenue. This project will also address the drainage issues behind the existing retaining wall adjacent to the playground. Project Justification Playground equipment needs replacement and ADA issues need to be addressed. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Park -in -Lieu Zone 2 198,600 21,000 50 219,600 21,400 21,400 Construction 3,346 168,254 171,600 Contingency 2,303 24,247 26,550 Total Expenditures Total Funding Sources 1 198,6001 21,000 - - - -1 219,600 Expenditures Prior Years Exp I'] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 50 50 Design 21,400 21,400 Construction 3,346 168,254 171,600 Contingency 2,303 24,247 26,550 Total Expenditures 1 27,0991 192,501 - - - -1 219,600 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 171.502 Project Status Update Design should be completed by June 2014 and construction should start by September 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year November 2014 There will be no additional maintenance costs. Park Maintenance division current maintain playground structures and park. CIP FY 2014 -15 -60- City of South San Francisco Parks Projects 9. Willow Gardens Playgrounds Replacement New Appropriations Request Project Number pk1401 Project Description This project will study design and replace the playground structures in the Willow Gardens area. Due to the aged playground structure at this site, a replacement is in order. Improvements will enhance Project Justification this site's appeal and improve its safety as a viable play lot for children. There is no existing structure as it was vandalized and removed. Project Manager Samantha Haimovitch Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out ears Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 50,000 - 50,000 Common Greens Area 40,000 90,000 40,000 90,000 92,000 92,000 Contingency 8,000 8,000 Total Expenditures Total Funding Sources 1 50,0001 90,0001 140,000 140,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 40,000 40,000 Construction 92,000 92,000 Contingency 8,000 8,000 Total Expenditures 140,000 140,000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 50,000 Project Status Update This project was placed on hold due to reduced staffing. Month Year Forecast Completion November 2015 Date On -going Operations Parks Maintenance staff will perform safety inspections and site maintenance once playgrounds are and Maintenance installed. Impact Ai i I N!r�l��l� _ CIP FY 2014 -15 -61- City of South San Francisco Parks Projects 10. Orange Memorial Park Sports Field Grandstand Conversion New Appropriations Request Project Number pk1402 Conduct a preliminary study and phasing plan, with community input, to consider replacement options Project Description for the bleachers located at the Orange Memorial Park baseball and softball fields. The study will also address public safety issues. Project Justification The grandstand has been repaired annually for the past 10 -12 years. Given staff repair resources, the grandstand will continue to deteriorate faster than City can paint and repair planks. Project Manager Samantha Haimovitch Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Park -in -Lieu Zone 4 41,800 45,000 500 86,800 5,000 5,000 Construction 78,000 78,000 Contingency 3,300 3,300 Total Expenditures Total Funding Sources 41,800 45,000 - - - - 86,800 Expenditures Prior Years Exp P] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 500 500 Design 5,000 5,000 Construction 78,000 78,000 Contingency 3,300 3,300 Total Expenditures - 86,800 - - - - 86,800 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 41,800 Project Status Update This project was placed on hold due to reduced staffing. Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 The final project will replace the grandstands with new material requiring less maintenance. JA, CIP FY 2014 -15 -62- City of South San Francisco Parks Projects 11. North Access Trail Project Number pk1301 Project Description This will create the required documentation for easement along the existing bay trails. Project Justification The San Francisco Bay Conservation and Development Commission's (BCDC) permit 8 -98 requires that the dedicated easement needs to be documented. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 25,000 25,000 - Construction 1,484 23,516 25,000 Contingency - Total Expenditures Total Funding Sources 1 25,000 -1 - - -i 25,000 25,000 Expenditures Prior Years Exp 0] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study Design - Construction 1,484 23,516 25,000 Contingency - Total Expenditures 1 1,4841 23,516 - - - -i 25,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 23.516 Project Status Update This project is on hold until the City receives an updated permit from BCDC as part of the South Airport Boulevard bridge replacement project. Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2017 There will no on -going maintenance and operations impact. CIP FY 2014 -15 -63- City of South San Francisco Parks Projects 12. Westborough Park Pathway Improvements Out Year Request Project Number TBD Project Description This project will improve the existing asphalt pathways by constructing new ADA compliant pathways. Project Justification The Westborough Park was renovated in 2012 and the upper pathways were not addressed. The existing pathways are cracked and have ADA compliance issues. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 250,000 - 250,000 Jp 25,000 Construction 225,000 225,000 Contingency - Total Expenditures - Total Funding Sources - - - 250,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 25,000 25,000 Construction 225,000 225,000 Contingency - Total Expenditures - 250,000 - - - 250,000 Forecast Completion Date On -going Operations and Maintenance Impact i 14 Month Year June 2014 Once renovated, the pathways will be maintained by the Parks Department. CIP FY 2014 -15 -64- City of South San Francisco Storm Drain Projects Storm Drain Project Location Insert map here. Storm Drain Projects Listing New Project and Additional Appropriations 1. Storm Drain Master Plan Implementation ............................................... ............................... 69 On -Going Projects 2. Storm Water Pump Station Renovations .................................................. ............................... 70 3. Storm Water Trash Capture Devices ........................................................ ............................... 71 CIP FY 2014 -15 -67- City of South San Francisco This page is intentionally left blank. CIP FY 2014 -15 -68- City of South San Francisco Storm Drain Projects 1. Storm Drain Master Plan Implementation New Appropriations Request Project Number sd1002 This project will evaluate the City's storm drain system, identify deficiencies, and define a range Project Description of possible solutions, and provide recommended improvement projects for future CIPs. The plan will help identify improvements that will allow the City to meet the requirements of the Storm Project Justification Water Permit and prevent flooding. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Gas Tax 75,000 475,000 75,000 Other - Solid Waste 400,000 - 400,000 ,Contingency - Total Expenditures Total Funding Sources 1 75,0001 400,000 - - - - 475,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 475,000 475,000 Design - Construction ,Contingency - Total Expenditures -i 475,000 - - - -1 475,000 Balance Forward 75,000 Project Status Update A Request for Proposals will be issued in the summer of 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2015 Storm Water Maintenance division staff will continue to maintain the storm drain system. CIP FY 2014 -15 -69- City of South San Francisco Storm Drain Projects 2. Storm Water Pump Station Renovations Project Number sd1301 Project Description This project will upgrade capacity of various storm water pump stations. Project Justification The increased capacity of pump stations will decrease street flooding during heavy rainfall. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Storm Water 260,000 - 260,000 8,582 11,418 20,000 Construction 200,000 200,000_ Contingency 40,000 40,000 Total Expenditures Total Funding Sources 1 260,000 1 260,000 260,000 Expenditures Prior Years Expr'r Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 8,582 11,418 20,000 Construction 200,000 200,000_ Contingency 40,000 40,000 Total Expenditures 8,582 1 251,418 1 260,000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 251,418 Project Status Update Forecast Completion Date On -going Operations and Maintenance Impact Data is being collected to issue a request for proposals for construction at the storm pump station on South Airport Boulevard adjacent to Colma Creek. Month Year December 2014 Maintenance on the pump station is performed annually, there will be no additional maintenance needed. CIP FY 2014 -15 -70- City of South San Francisco Storm Drain Projects 3. Storm Water Trash Capture Devices Project Number sd1401 This project will plan for the sizing and placement of trash capture devices to improve storm water Project Description quality. Funding in subsequent years will be for construction of capture devices. Section C.10.a.i of the City's storm water permit requires a viable work plan to show how the City will Project Justification achieve a 40% reduction in trash loads flowing to Colma Creek by June 30, 2014. This plan will identify the most effective locations and cost for trash capture devices. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Storm Water 75,000 75,000 75,000 General Fund 30,000 845,000 30,000 845,000 750,000 750,000 Contingency 65,000 65,000 Total Expenditures Total Funding Sources 1 75,0001 845,000 845,000 920,000 920,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 75,000 75,000 Design 30,000 30,000 Construction 750,000 750,000 Contingency 65,000 65,000 Total Expenditures 75,0001 845,000 920,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 75.000 Project Status Update This project is on hold until the Storm Drain Master Plan is complete. Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2016 Public Works staff will maintain trash captures devices with existing resources. CIP FY 2014 -15 -71- City of South San Francisco Storm Drain Projects This page is intentionally left blank. CIP FY 2014 -15 -72- City of South San Francisco Sanitary Sewer Projects -W aim Sanitary Sewer Project Locations Insert map here. Sanitary Sewer Projects Listing New Project and Additional Appropriations 1. Turbo Blower 92 at WQCP ...................................................................... ............................... 77 2. Pump Station 94 Force Main Design /Contingency Pipes Under Utah Avenue ...................... 78 3. Vactor- Sweeper Waste Receiving Station Improvements ....................... ............................... 79 4. WQCP Web -Based Monitoring Projects ................................................. ............................... 80 5. Pump Station 94 Jib Crane Repair ........................................................... ............................... 81 6. WQCP Digester Design and Construction ............................................... ............................... 82 On -Going Projects 7. Recycled Water Facility Plan ................................................................... ............................... 83 8. Sanitary Sewer Rehabilitation .................................................................. ............................... 84 9. Littlefield Avenue (South) Sanitary Sewer Sub Trunk Repair / Upgrade .. ............................... 85 10. WQCP Solar Photovoltaic System ......................................................... ............................... 86 11. Water Quality Control Plant Standby Generator and Bus Duct Replacement ...................... 87 12. Water Quality Control Plant Flow Monitoring ...................................... ............................... 88 13. Plant -Wide Painting Program ................................................................ ............................... 89 14. WQCP Minimize Blending Projects ...................................................... ............................... 90 CIP FY 2014 -15 -75- City of South San Francisco This page is intentionally left blank. CIP FY 2014 -15 -76- City of South San Francisco Sanitary Sewer Projects 1. Turbo Blower #2 at WQCP New Project Request Project Number TBD This project would design and purchase all appurtenances for an additional Turbo Blower at the Project Description WQCP. There is an existing Turbo Blower at the WQCP which provides energy cost savings. The new Turbo Project Justification Blower is more efficient than the existing blowers. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 321,552 - 321,552 Other - San Bruno Share 50,000 118,448 50,000 118,448 350,000 350,000 Contingency 40,000 40,000 Total Expenditures Total Funding Sources 440,000 440,000 440,000 440,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study INEEMEMEMENE, - Design 50,000 50,000 Construction 350,000 350,000 Contingency 40,000 40,000 Total Expenditures 440,000 440,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 The Turbo Blower would be operated and maintained by the WQCP. CIP FY 2014 -15 -77- City of South San Francisco Sanitary Sewer Projects 2. Pump Station #4 Force Main Design /Contingency Pipes Under Utah Avenue New Project Request Project Number TBD Project Description This project is to design an additional force main from Pump Station #4 to the WQCP. There is one existing force main from Pump Station #4. An additional force main will provide Project Justification redundancy in the event the existing force main breaks or needs maintenance. Project Manager TBD Project Funding and Expenditure Detail Total Proposed Appropriation Appropriation Funding Sources Prior Years FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 200,000 3,600,000 - 3,800,000 200,000 Construction 31300,000 3,300,000 Contingency 300,000 300,000 Total Expenditures 200,000 Total Fundin Sources 200,000 3,600,000 - - - 3,800,000 Estimated Exp Expenditures Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - JPriorears Desi n 200,000 200,000 Construction 31300,000 3,300,000 Contingency 300,000 300,000 Total Expenditures 200,000 3,600,000 - - - 3,800,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2016 Once constructed, WQCP staff will maintain and operate the force main. CIP FY 2014 -15 -78- City of South San Francisco Sanitary Sewer Projects 3. Vactor- Sweeper Waste Receiving Station Improvements New Project Request Project Number TBD Project Description This project is to design improvements to the WQCP Vactor Station to decrease silt and solids levels. The increased use of the Vactor Waste Receiving Station by street sweepers has resulted in high silt and solids levels in discharge waste streams. Large amounts of trash and grit entering the Vactor waste receiving station clog pipes and drains. Dirt, grit and silt accumulation results in excessive Project Justification inorganic loadings to the primary treatment train and anaerobic digesters resulting in more frequent and costly cleaning schedules. An engineering design study is recommended to determine if improvements, such as a grit removal system, will lessen the inorganic solids loading to the treatment plant. Project Manager TBD Project Funding and Expenditure Detail Total Proposed Appropriation Appropriation Funding Sources Prior Years FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 54,810 10,000 54,810 Other - San Bruno Shar 20,190 65,000 20,190 - Contingency 0 i i i i i - Total Expenditures W 75,000 Total Fundin Sources 75,000 - - -1 75,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 10,000 10,000 Design 65,000 65,000 Construction - Contingency 0 i i i i i - Total Expenditures W 75,000 - - - -1 75,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year March 2015 Once constructed, the WQCP will maintain and operate the force main. CIP FY 2014 -15 -79- City of South San Francisco Sanitary Sewer Projects 4. WQCP Web -Based Monitoring Projects New Project Request Project Number TBD Project Description This will create web portals to remotely monitor operations at the Water Quality Control Plant. Project Justification Part of the web based monitoring is required as part of the installation of the solar photovoltaic system. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 214,000 - 214,000 Jp - Construction 214,000 214,000 Contingency 0 i i i - Total Expenditures W 214,000 Total Funding Sources 214,000 214,000 214,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design - Construction 214,000 214,000 Contingency 0 i i i - Total Expenditures W 214,000 214,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 The WQCP will pay for the annual licensing fees associated with the monitoring programs. Total Energy Cost Performance SSF Production Performance Agency Production Performance = Agency Financial Performance CIP FY 2014 -15 -80- City of South San Francisco Sanitary Sewer Projects 5. Pump Station #4 Jib Crane Repair New Project Request Project Number TBD Project Description This project will repair the foundation and replace the damaged jib crane at Pump Station #4. Pump Station #4 has a crane on site remove and replace pumps and other heavy equipment Project Justification during required service. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 300,000 - 300,000 Jp - Construction 250,000 250,000 Contingency 50,000 50,000 Total Expenditures 300,000 Total Funding Sources - - - 300,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design - Construction 250,000 250,000 Contingency 50,000 50,000 Total Expenditures 300,000 - - - - 300,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year March 2015 Once repaired, WQCP staff will continue to maintain and operate the jib crane. CIP FY 2014 -15 -81- City of South San Francisco Sanitary Sewer Projects 6. WQCP Digester Design and Construction New Appropriations Request Project Number ss1301 Project Description This project will design and construct new digesters #1 and #2 and retrofit #3 at the WQCP. Construction work will be combine with construction of the WQCP Minimize Blending Project. Project Justification The WQCP Digesters need to be rebuilt or rehabilitated due to seismic instability. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 401,940 1,096,200 61,850 1,498,140 Other - San Bruno Share 148,060 403,800 1,488,150 551,860 Other - State Loan 3,800,000 4,500,000 2,000,000 4,000,000 9,000,000 10,500,000 500,0001 500,000 500,000 500,0001 2,000,000 Total Expenditures Total Funding Sources 1 550,0001 1,500,0001 4,500,0001 2,000,0001 4,000,000 - 12,550,000 Expenditures Prior Years Exp V] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 61,850 61,850 Design 421,260 1,066,890 1,488,150 Construction 3,800,000 1,000,000 4,200,000 9,000,000 ,Contingency 500,0001 500,000 500,000 500,0001 2,000,000 Total Expenditures 1 483,1101 1,566,8901 4,300,0001 1,500,0001 4,700,000 -1 12,550,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 66,890 Project Status Update Design proposals were received in April 2014. Staff will recommend award of the design contract to Council in July 2014. Month Year Forecast Completion December 2017 Date On -going Operations and Maintenance WQCP staff will maintain the digesters after construction. Impact 11-4 CIP FY 2014 -15 -82- City of South San Francisco Sanitary Sewer Projects 7. Recycled Water Facility Plan Project Number ss1007 Project Description This project will evaluate the viability and benefits of using recycled water. Project Justification The use of recycled water will reduce the demand of water from local wells and from the Hetch Hetchy reservoir. Project Manager Brian McMinn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 361,463 656,000 361,463 Grant - SWRCB[l] 75,000 - 75,000 Other Agencies[2] 219,537 219,537 Total Expenditures Total Funding Sources 1 656,0001 656,000 656,000 [1] Note: SWRCB - State Water Resources Control Board Grant. [2] Note: Other Agencies include San Francisco Public Utilities Commission and Cal Water. Expenditures Prior Years ExpP1 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 453,446 202,554 656,000 Design - Construction Contingency Total Expenditures 1 453,4461 202,554 656,000 [3] Note: Prior years expenditures are current as of February 2014. Balance Forward 202.554 Project Status Update The stakeholders are determining financing options. Month Year Forecast Completion April 2015 Date On -going Operations and Maintenance Impact This project is still in the planning stages, currently there are no on -going operations and maintenance costs. Pdi>.gy yysmn Orange Porh Oelivxy SyM- CIP FY 2014 -15 -83- City of South San Francisco Sanitary Sewer Projects 8. Sanitary Sewer Rehabilitation Project Number ss1009 This project will install liner in existing sewer mains to prevent root intrusion and sewage leaking into Project Description the ground. The project will prevent root intrusion into the City's sewer mains, help prevent blockages and spills, Project Justification and will reduce overall future maintenance costs. Project Manager Andy Tan Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 1,382,145 500,000 500,000 500,000 500,000 3,382,145 18,569 18,569 Construction 1,363,576 500,000 500,000 500,000 500,000 3,363,576 Contingency - Total Expenditures Total Funding Sources 1 1,382,145 500,0001 500,0001 500,0001 500,0001 500,0001 3,382,145 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 18,569 18,569 Construction 1,363,576 500,000 500,000 500,000 500,000 3,363,576 Contingency - Total Expenditures i 18,5691 1,363,5761 500,0001 500,0001 500,0001 500,000 1 3,3 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 1,363,576 Project Status Update Forecast Completion Date On -going Operations and Maintenance Impact Public Works staff has identified sewer mains to be lined and repaired. The project will go out to bid in the Summer of 2014. Month Year April 2015 Once completed this project will improve reliability and reduce maintenance costs of the sewer lines. CIP FY 2014 -15 -84- City of South San Francisco Sanitary Sewer Projects 9. Littlefield Avenue (South) Sanitary Sewer Sub Trunk Repair /Upgrade Project Number ss1023 This project will study and determine if approximately 1350 feet of this sewer sub trunk needs to be Project Description repaired and /or replaced. Project Justification Maintenance staff have records of sewer flow problems in this area of Littlefield Avenue. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 16,000 1,240 16,000 Other -Sewer Impact Fees 64,000 20,000 64,000 40,000 40,000 Contingency 18,760 18,760 Total Expenditures Total Funding Sources 80,000 80,000 80,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 1,240 1,240 Design 20,000 20,000 Construction 40,000 40,000 Contingency 18,760 18,760 Total Expenditures i 1,2401 78,760 80,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 78,760 Project Status Update Video survey of the line has been completed. Project will go out to bid as part of the Sewer Rehabilitation Project. Month Year Forecast Completion December 2014 Date On -going Operations and Maintenance Impact C/P FY 2014 -15 Less frequent maintenance will be required once repairs /upgrades are complete. -85- City of South San Francisco Sanitary Sewer Projects 10. WQCP Solar Photovoltaic System Project Number ss1205 Project Description Construction of a solar photovoltaic carport system at the WQCP. This project will provide the WQCP with a sustainable source of electricity and will reduce Project Justification electrical costs. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 1,005,435 - 1,005,435 Other - San Bruno Share 370,365 92,994 370,365 5,000 1,277,806 1,282,806 Contingency - Total Expenditures Total Funding Sources i 1,375,800 - - - -1 1,375,800 1,375,800 Expenditures Prior Years Exp P] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 92,994 92,994 Construction 5,000 1,277,806 1,282,806 Contingency - Total Expenditures 1 97,9941 1,277,806 - - - -1 1,375,800 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 1.277.806 Project Status Update Design is complete. Waiting for a permit from the San Francisco Bay Area Conservation and Development Commission. Month Year Forecast Completion June 2015 Date On -going Operations and Maintenance Impact This project will produce energy which will offset the electrical costs at the WQCP. CIP FY 2014 -15 -86- City of South San Francisco Sanitary Sewer Projects 11. Water Quality Control Plant Standby Generator and Bus Duct Replacement Project Number ss1302 Project Description Construction of a new generator, building and bus duct for the WQCP The standby generator is needed during power outages to keep WQCP operational. The existing Project Justification generator and switchgear are 36 years old and in need of replacement. This project will be required to comply with Bay Area Air Quality Management District requirements. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 3,979,070 - 3,979,070 Other - Sewer Capacity 645,000 810,000 645,000 Other - San Bruno Share 1,753,638 5,229,288 1,753,638 Other - NBSU 1 1 242,292 1 580,712 242,292 Total Funding Sources 6,620,000 - - - -1 6,620,000 6,620,000 [1] Note: NBSU - North Bayside Systems Unit. Expenditures Prior Years Exp [21 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 810,000 810,000 Construction 1,469,420 3,759,868 5,229,288 Contingency 580,7121 580,712 Total Expenditures 1 2,279,4201 4,340,580 - - - -1 6,620,000 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 4.340.580 Project Status Update This project is currently under construction. This project should be completed by August 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year August 2014 Once the project is completed, WQCP staff will operate and maintain the facilities. CIP FY 2014 -15 -87- City of South San Francisco Sanitary Sewer Projects 12. Water Quality Control Plant Flow Monitoring Project Number ss1306 Project Description This project will monitor the effluent flow from the North Bayside System Unit (NBSU) users. Additional equipment needs to be purchased to monitor the flows. Project Justification This project is needed to ensure NBSU users are in compliance with flow requirements per the agreement. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 48,540 48,540 Other - San Bruno Share 32,355 - 32,355 Other - NBSU[1] 69,105 1 150,000 69,105 - Total Expenditures Total Funding Sources 1 150,000 150,000 150,000 [1] Note: NBSU - North Bayside Systems Unit. Expenditures Prior Years Exp [21 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study Design - Construction 84,266 65,734 150,000 ,Contingency - Total Expenditures i 84,2661 65,734 150,000 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 65,734 Project Status Update This project is in the testing phase. Month Year Forecast Completion June 2015 Date On -going Operations and Maintenance On -going maintenance costs will be shared amongst the NBSU members. Impact E1e Lsyls 6 edal oe�elonme�u Primary Influent Pump Station or 23 vory8 er y vamps nde = 5trudura NO.i 9 6 0.0 F 0.0 Ft PI_ rise �demee. a D B ova lo 21-1.1-111 21-1.1-111 V� CIP FY 2014 -15 -88- City of South San Francisco Sanitary Sewer Projects 13. Plant -Wide Painting Program Project Number ss1307 Project Description This project is to paint several buildings at the WQCP. Project Justification The WQCP needs to maintain and protect several of its buildings and equipment by painting them with the proper coating. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 139,700 - 139,700 Other - San Bruno Share 52,980 1,207 52,980 Other - NBSU 1 7,3201 198,793 7,320 - Total Expenditures Total Funding Sources 1 200,0001 - - - -1 200,000 200,000 [1] Note: NBSU - North Bayside Systems Unit. Expenditures Prior Years Exp [Z] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 1,207 1,207 Construction 198,793 198,793 Contingency - Total Expenditures 1 1,2071 198,793 - - - -1 200,000 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 198,793 Project Status Update This project has been on hold due to current construction at the WQCP. The buildings should be painted by June 2015. Month Year Forecast Completion June 2015 Date On -going Operations and Maintenance Impact There are no on -going maintenance and operations impacts. CIP FY 2014 -15 -89- City of South San Francisco Sanitary Sewer Projects 14. WQCP Minimize Blending Projects Project Number ss1308 The WQCP Minimize Blending Project will upgrade the wastewater treatment plant processes by modifying the aeration basins and channels, constructing an additional secondary clarifier, constructing new storm Project Description water pump stations, installing electric /automatic gates on the flow splitting structures and installing new mechanisms at the existing clarifiers. The WQCP is in need of an upgrade on several of its processes to comply with new National Pollutant Project Justification Elimination Discharge System permit requirements. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Sewer Enterprise 729,229 - 729,229 Other - San Bruno Share 268,621 997,850 268,621 Other - SRF[1] 1 1 4,500,000 7,500,000 2,900,000 13,500,000 14,900,000 I 1 1 500,000 1 500,000 1 500,000 1 1 1,500,000 Total Expenditures Total Funding Sources 1 997,850 4,000,0001 4,500,0001 7,500,000 1 2,900,000 15,997,850 15,897,850 17J NOW brcr - brare waxer Resources conrroi boara rtevoiving Loan Tuna. Expenditures Prior Years Exp a1 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 499,946 497,904 997,850 Construction 3,500,000 7,000,000 3,000,000 13,500,000 Contingency I 1 1 500,000 1 500,000 1 500,000 1 1 1,500,000 Total Expenditures 1 499,9461 497,9041 4,000,0001 7,500,0001 3,500,000 15,997,850 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 497,904 Project Status Update This project is currently being designed. Staff will obtain State Revolving Loans funds from the State of California Water Resources Control Board to finance this project. Month Year Forecast Completion June 2016 Date On -going Operations and Maintenance Impact Existing WQCP staff will maintain the upgrades once completed. j �A `�.. C/P FY 2014 -15 -90- City of South San Francisco Streets Projects Streets Projects Locations Insert map here. Streets Projects Listing New Projects and Additional Appropriations 1. Downtown Right of Way Improvements ................................................. ............................... 95 2. South San Francisco Grand Boulevard Project Kaiser Way to BART .... ............................... 96 3. Street Rehabilitation Program .................................................................. ............................... 97 On -Going Projects 4. South Linden Avenue Grade Separation .................................................. ............................... 98 5. Dubuque Avenue & East Grand Avenue Improvements ......................... ............................... 99 6. Underground Utility District - Rule 20A ............................................... ............................... 100 7. South Airport Boulevard Bridge Replacement .......... ............................... ............................101 8. Gateway Assessment Improvement Project ............... ............................... ............................102 9. Forbes Boulevard Bike Line Improvements .......................................... ............................... 103 10. Citywide Sidewalk Gap Closure Project .................. ............................... ............................104 11. South San Francisco Grand Boulevard Project Chestnut to Arroyo ....... ............................105 12. Streetlight Conversion to LED ............................................................. ............................... 106 CIP FY 2014 -15 -93- City of South San Francisco This page is intentionally left blank. CIP FY 2014 -15 -94- City of South San Francisco Streets Projects 1. Downtown Right of Way Improvements New Project Request Project Number TBD Project Description This project will improve walkways and pedestrian access along Grand Ave. Project Justification This project was identified as a priority at a City Council retreat. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - CDBG 200,000 - 200,000 - Construction XffiffiffiffiffiffiffiffiffifflM 200,000 Contingency i i i - Total Expenditures Total Funding Sources 200,000 200,000 200,000 200,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design - Construction 200,000 200,000 Contingency i i i - Total Expenditures 200,000 200,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 Public Works staff will continue to maintain the sidewalks and streets on Grand Avenue. CIP FY 2014 -15 -95- City of South San Francisco Streets Projects 2. South San Francisco Grand Boulevard Project Kaiser Way to BART New Project Request Project Number TBD This project will improve El Camino Real between Kaiser Way and the South San Francisco BART Project Description station by installing enhanced pedestrian crossings, with corner curb bulbouts and median refuges, expanded bus stop /waiting areas and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage Project Justification for planned transit - oriented, mixed -use development along the frontage, as envisioned in the City's 2011 El Camino Real /Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and future destinations, as well as increase safety. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriation Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Measure A 110,000 498,000 - 608,000 Jp 110,000 Construction 498,000 498,000 Contingency M i - Total Expenditures 110,0001 Total Funding Sources 110,000 498,000 - - - 608,000 Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 110,000 110,000 Construction 498,000 498,000 Contingency M i - Total Expenditures 110,0001 498,000 - - - 608,000 Month Year Forecast Completion December 2016 Date The various locations will continue to be included with the Public Works Operating budget. The On -going Operations improvements may increase the operation /maintenance costs, but the overall safety benefit outweighs and Maintenance budget constraints. Many locations will have lower operation /maintenance costs due to improved Impact drainage and removal of debris of adjacent unstable slopes. C/P FY 2014 -15 -96- City of South San Francisco Streets Projects 3. Street Rehabilitation Program New Appropriations Regnest Project Number st1201 Project Description This project will resurface various City Streets. Project Justification Pavement Management System and input from Public Works. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - SLPP[1] 502,000 Forecast Completion r� t { - 502,000 Measure A 1,447,491 1,030,000 1,000,000 1,000,000 1,000,000 1,000,000 6,477,491 Gas Tax 1 798,564 1 610,000 500,000 500,000 500,000 500,000 3,408,564 General Fund 1 1 1,250,000 1,250,000 1,250,000 1,250,000 5,000,000 Total Funding Sources 2,748,0551 1,640,000 2, 750, 000 1 2,750,0001 2,750,0001 2,750,000 15, 388, 055 [1] Note: State Local Partnership Program Expenditures Prior Years Exp [21 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud Month Year Forecast Completion r� t { - Design 434,444 100,000 Date 534,444 Construction 1,356,908 2,146, 703 2,750,000 2,750,000 2,750,000 2,750,000 14, 503, 611 Contingency 350,000 350,000 Total Expenditures 1 1,791,3521 2,596,7031 2,750,0001 2,750,0001 2,750,0001 2,750,0001 15, 388, 055 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 956,703 Project Status Update Staff are evaluating the streets to be rehabilitated. Month Year Forecast Completion r� t { December 2014 Date On -going Operations and Maintenance Resurfaced streets have a lower maintained costs. Impact �Yr CIP FY 2014 -15 -97- City of South San Francisco r� t { _ =s �Yr CIP FY 2014 -15 -97- City of South San Francisco Streets Projects 4. South Linden Avenue Grade Separation Project Number stl004 Project Description This Project will provide coordination for the South Linden Grade Separation. Project Justification This is the last remaining at -grade railroad crossing in South San Francisco. Separating the vehicles and trains will prevent crossing accidents and improve traffic flow. Project Manager Brian McMinn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Gas Tax 150,000 182,924 150,000 Measure A 12,924 20,000 - 32,924 - Contingency - Total Expenditures Total Funding Sources 1 162,9241 20,000 - - - - 182,924 Expenditures Prior Years Exp I'] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 2,207 180,717 182,924 Design - Construction - Contingency - Total Expenditures 1 2,2071 180,717 - - - -1 182,924 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 160,717 Project Status Update The City was awarded a Transportation Authority grant. The TA will manage the project with City contributing matching funds. Month Year Forecast Completion Unknown Date On -going Operations and Maintenance Impact Streets Maintenance division will continue to maintain street. CIP FY 2014 -15 -98- City of South San Francisco Streets Projects 5. Dubuque Avenue & East Grand Avenue Improvements Project Number st1203 Project Description The project will eliminate the reverse grade and island on Dubuque at East Grand Avenue Project Justification These improvements will make the intersection more safe for vehicles turning onto Dubuque Avenue. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Measure A 90,000 - 90,000 10,000 10,000 Construction 50,000 50,000 Contingency 30,000 30,000 Total Expenditures Total Funding Sources 90,000 90,000 90,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 10,000 10,000 Construction 50,000 50,000 Contingency 30,000 30,000 Total Expenditures 90,000 90,000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 90,000 Project Status Update A request for proposals will be issued for construction to remove island and improve grade on Dubuque at the intersection. Project low priority due to current staffing. Month Year Forecast Completion May 2015 Date On -going Operations This intersection is currently maintained by the Streets Maintenance division, no additional and Maintenance maintenance will be needed. Impact Al CIP FY 2014 -15 -99- City of South San Francisco Streets Projects 6. Underground Utility District - Rule 20A Project Number st1204 This project will underground overhead utility wires on Spruce Avenue and Chestnut Avenue. A new Project Description street lighting system will need to be designed and constructed. Project Justification Undergrounding of overhead utility wires will enhance the area. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Gas Tax 170,000 - 170,000 - Construction 162 169,838 170,000 Contingency - Total Expenditures Total Funding Sources 1 170,000 170,000 170,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design - Construction 162 169,838 170,000 Contingency - Total Expenditures i 1621 169,838 170,000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 169,838 Project Status Update District needs to be established and coordinated with PG &E, telephone, and cable companies. Forecast Completion Date On -going Operations and Maintenance Impact CIP FY 2014 -15 Month Year December 2016 Underground utilities will remain the responsibility of the individual utility companies. -100- City of South San Francisco Streets Projects 7. South Airport Boulevard Bridge Replacement Project Number stl301 Project Description The project will replace the South Airport Boulevard bridge at North Access Road. Project Justification Bridge inspection by Caltrans resulted in a reduced load rating for the bridge. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - HBP 1 360,760 1,874,623 - 2,235,383 Measure A 85,432 100,000 158,152 242,877 446,192 328,309 2,117,500 2,117,500 ,Contingency - Total Expenditures Total Funding Sources 1 446,192 - - -1 2,117,500 -1 2,563,692 [1] HBP - Highway Bridge Program. Expenditures Prior Years Exp [21 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 88,040 100,000 100,000 158,152 446,192 Construction 2,117,500 2,117,500 ,Contingency - Total Expenditures 1 88,0401 100,0001 100,0001 158,1521 2,117,500 -1 2,563,692 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 358,152 Project Status Update This project is under design. Environmental studies are ongoing, and memorandums are being prepared. Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2017 A new bridge will reduce maintenance and improve safety for heavy vehicles crossing bridge. CIP FY 2014 -15 -101- City of South San Francisco Streets Projects 8. Gateway Assessment Improvement Project Project Number stl302 Project Description Improve areas of the Gateway Assessment District. Project Justification This project will utilize remaining Gateway Assessment District funds to improve roadways, landscaping, and signals in the district. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other - Gateway District 660,000 - 660,000 60,000 60,000 Construction 600,000 600,000 ,Contingency - Total Expenditures Total Funding Sources 1 660,000 - - - - -1 660,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 60,000 60,000 Construction 600,000 600,000 ,Contingency - Total Expenditures - -1 660,000 - - -1 660,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 660,000 Project Status Update Public Works and Parks & Recreation Department staff are determining the types of improvements to be implemented. Project is low priority due to existing staff levels. Month Year Forecast Completion October 2015 Date On -going Operations Additional maintenance in the area may be required depending on the types of improvements and Maintenance that are implemented. Impact 4 CIP FY 2014 -15 -102- City of South San Francisco Streets Projects 9. Forbes Boulevard Bike Line Improvements Project Number st1306 This project will construct wider medians, new asphalt and new bike lanes along Forbes Boulevard from Project Description Allerton Way to DNA Way. Project Justification This project is listed as a Master Plan Improvement in Genentech's Facilities Master Plan. This project is completely funded by Genentech. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Other - Developer 6,000,000 - 6,000,000 143,003 143,003 Construction 1,336,676 4,270,321 5,606,997 ,Contingency 250,000 250,000 Total Expenditures Total Funding Sources 1 6,000,000 1 6,000,000 6,000,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 143,003 143,003 Construction 1,336,676 4,270,321 5,606,997 ,Contingency 250,000 250,000 Total Expenditures 1 1,479,6791 4,520,321 1 6,000,000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 4,520,321 Project Status Update Construction will be completed by Fall 2014. Month Year Forecast Completion September 2014 Date On -going Operations and Maintenance Impact Genentech has signed maintenance agreements to maintain this portion of Forbes Boulevard. 9k 61 2k ilk 121 11 51 14k Sld ervalk6ikelane Travel -lane m dia^ baud -lane eikalan dewalk CIP FY 2014 -15 -103- City of South San Francisco Streets Projects 10. Citywide Sidewalk Gap Closure Project Project Number stl402 Project Description This project will construct pedestrian sidewalks where there are gaps in the City's pedestrian sidewalk system, which have been identified during the development of the pedestrian master plan. Project Justification The project closes gaps in the existing pedestrian infrastructure, creating opportunities for increased pedestrian trips between existing and future destinations, as well as dramatically increasing safety. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grant - TOD Incentive[1 357,000 - 357,000 Measure A 45,000 50,000 45,000 352,000 352,000 Contin enc - Total Expenditures Total Funding Sources 1 402,000 -1 - - - 402,000 402,000 [1] Note: TOD - Transient Oriented Development Incentive Expenditures Prior Years Exp [Z] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 50,000 50,000 Construction 352,000 352,000 Contin enc - Total Expenditures 1 50,0001 352,000 - - - - 402,000 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 352,000 Project Status Update This project is currently in design. Month Year Forecast Completion June 2015 Date On -going Operations The various locations will continue to be included with the Public Works operating budget. The and Maintenance improvements may increase the operation /maintenance costs, but the overall safety benefit outweighs Impact budget constraints. Many locations will have lower operation /maintenance costs due to improved drainage and removal of debris from adjacent unstable slopes. CIP FY 2014 -15 -104- City of South San Francisco Streets Projects 11. South San Francisco Grand Boulevard Project Chestnut to Arroyo Project Number stl403 This project will improve El Camino Real between Chestnut Avenue and the Kaiser Hospital intersection Project Description by installing enhanced pedestrian crossings, with corner curb bulbouts and median refuges, expanded bus stop /waiting areas and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage Project Justification for planned transit - oriented, mixed -use development along the frontage, as envisioned in the City's 2011 El Camino Real /Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and future destinations, as well as increase safety. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - OBAG TLC [1 1 1,000,000 - 1,000,000 Measure A 155,000 - - - 290,000 155,000 865,000 - - 865,000 Contingency i i i i i - Total Expenditures Total Funding Sources 1 1,155,000 -1 - - - 1,155,000 1,155,000 [1] Note: OBAG TLC - One Bay Area Grant, Transportation for Livable Communities. Expenditures Prior Years Exp [Z] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 40 289,960 - - - 290,000 Construction 865,000 - - 865,000 Contingency i i i i i - Total Expenditures 1 401 1,154,960 - - - - 1,155,000 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 1,154,960 Project Status Update Project will go into design in FY 13 -14. Construction will begin in 2015. Month Year Forecast Completion December 2015 Date On -going Operations The various locations will continue to be included with the Public Works Operating budget. The and Maintenance improvements may increase the operation /maintenance costs, but the overall safety benefit outweighs Impact budget constraints. Many locations will have lower operation /maintenance costs due to improved drainage and removal of debris from adjacent unstable slopes. CIP FY 2014 -15 -105- City of South San Francisco Streets Projects 12. Streetlight Conversion to LED Project Number stl404 Project Description This project will convert approximately 4,000 high pressure sodium (HPS) streetlights to light emitting diode (LED) fixtures and replace 600 decorative light fixtures with LEDs. Project Justification Replacing existing HPS streetlights with LED fixtures will save the City approximately $195,000 a year in electrical costs and provide better lighting of City streets. Project Manager Justin Lovell Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 General Fund 1,694,000 1,694,000 PGE Rebate 306,000 - 306,000 1,800,000 1,800,000 ,Contingency 200,000 200,000 Total Expenditures Total Funding Sources 2,000,000 - - - - - 2,000,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study Design - Construction 1,800,000 1,800,000 ,Contingency 200,000 200,000 Total Expenditures 1 -1 2,000,000 - - - -1 2,000,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 2,000,000 Project Status Update Project will start in May 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2014 LED streetlights last longer than HPS and are more reliable. They also reduce annual maintenance costs. CIP FY 2014 -15 -106- City of South San Francisco Traffic Projects Traffic Project Locations Insert map here. Traffic Projects Listing New Projects and Additional Appropriations 1. Junipero Serra and King Drive Intersection Improvements ................... ............................... 111 2. Oyster Point Bike Lanes ............................................. ............................... ............................112 3. South San Francisco CalTrain Station Pedestrian and Bicycle Underpass Planning Project 113 4. Traffic Impact Fee Study ........................................... ............................... ............................114 5. Spruce Avenue Traffic Signal Coordination Project .. ............................... ............................ 115 On -Going Projects 6. Evergreen Drive/Mission Road Traffic Signal ........... ............................... ............................ 116 7. US 101 North Bound Hook Ramps /South Airport Boulevard/Utah Avenue [TIF #20] ........117 8. Grand/East Grand [TIF 9261 ......................................... ............................... .........................118 9. Oyster Point Boulevard/Route 101 North Bound On -Ramp [TIF 935] . ............................... 119 10. Re striping at Dubuque Avenue /Oyster Point Boulevard/Northbound 101 Off -Ramp [ TIF #37] ......................................................................... ............................... ............................120 11. Route 101 NB Off -Ramp to East Grand Avenue Executive Drive (Poletti Way) [TIF #38] 121 12. Bicycle Database ...................................................... ............................... ............................122 13. Downtown Truck Restriction Project ................................................... ............................... 123 14. Grand Avenue/Magnolia Avenue Traffic Signal Project ..................... ............................... 124 15. Los Cerritos/West Orange Avenue Improvement Project ....................... ............................125 16. South San Francisco Sharrow and Striping Program ........................... ............................... 126 17. Pedestrian Crossing Improvements at El Camino High School .............. ............................127 18. Fairway Drive & West Orange Avenue Traffic Calming Improvements ........................... 128 19.1-380 Congestion Improvements .......................................................... ............................... 129 20. West Orange Avenue /Centennial Way Pedestrian Beacon ..................... ............................130 21. US -101 Produce Avenue Interchange [TIF 939] ................................. ............................... 131 CIP FY 2014 -15 -109- City of South San Francisco This page is intentionally left blank. CIP FY 2014 -15 -110- City of South San Francisco Traffic Projects 1. Junipero Serra and King Drive Intersection Improvements New Project Request Project Number TBD Project Description This project will install signal mast arms and a speed feedback sign, realign medians, and update island and curb ramps and Junipero Serra and King Drive intersection. This project will improve the intersection to reduce the number of accidents and improve bicycle and Project Justification pedestrian safety. Project Manager TBD Project Funding and Expenditure Detail otal Proposed priation Appropriatio Funding Sources r Year s FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - HSIP[1] 849,300 - 849,300 Measure A 94,500 Jp 139,800 94,500 804,000 !Contingency - Total Expenditures 943,800 Total Funding Sources - - - 943,800 [1] Note: HSIP- Highway Safety Improvement Program. Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 139,800 139,800 Construction 804,000 804,000 !Contingency - Total Expenditures 943,800 - - - - 943,800 Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2016 The City electrical maintenance crew will continue to maintain the intersection after the project it complete. CIP FY 2014 -15 -111- City of South San Francisco Traffic Projects 2. Oyster Point Bike Lanes New Project Request Project Number TBD This project will design and install improved bike lanes, including sharrows and green bike lane Project Description markings, on Oyster Point Boulevard between Gateway and Marina Boulevard. Project Justification This project will increase driver awareness increasing safety of bicyclist on Oyster Point Boulevard. Project Manager TBD Project Funding and Expenditure Detail Total Proposed Appropriation Appropriation Funding Sources Prior Years FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - TDA 182,100 - 182,100 Measure A 72,900 - 72,900 255,000 lContingency 0 - Total Expenditures M 255,000 Total Funding Sources 255,000 I - - 255,000 Estimated Exp Expenditures Prior Years Exp IZ] FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design - Construction 255,000 255,000 lContingency 0 - Total Expenditures M 255,000 - - - - 255,000 Month Year Forecast Completion December 2016 Date On -going Operations and Maintenance There will be no additional operations and maintenance impact. Impact CIP FY 2014 -15 -112- City of South San Francisco Traffic Projects 3. South San Francisco Caltrain Station Pedestrian and Bicycle Underpass Planning Project New Project Request Project Number TBD Project Description This project will study the feasibility of segregating the pedestrian and bicycle tunnel from other planned improvements at the South San Francisco Caltrain Station. Currently, it is difficult for pedestrians and bicyclist to access the Caltrain station from either the west Project Justification or east side. Determining the feasibilty of constructing an access tunnel will help current station improvement plans to move forward. Project Manager TBD Project Funding and Expenditure Detail Total Proposed Appropriation Appropriation Funding Sources Prior Years FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grant - SR2T[1] 200,000 300,000 200,000 Measure A 100,000 - 100,000 - Contingency - Total Expenditures 300,000 Total Fundin Sources 300,000 - - - 300,000 [1] Note: SR2T - Safe Route to Transit Grant Estimated Exp Expenditures Prior Years Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary StuudyE 300,000 300,000 Design - Construction - Contingency - Total Expenditures 300,000 - - - - 300,000 Forecast Completion Date On -going Operations and Maintenance Impact Month Year Unknown This project is in the planning stages, there is no known additional operation and maintenance impact at this time. CIP FY 2014 -15 -113- City of South San Francisco Traffic Projects 4. Traffic Impact Fee Study New Appropriations Request Project Number trl013 Project Description This project will update the East of 101 Traffic Impact Fee. Project Justification The existing Traffic Impact Fee has not been updated in some time. Funding for new projects to facilitate development in the east of 101 area need to be incorporated into the existing fee. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Traffic Impact Fees 384,000 100,000 484,000 484,000 - Construction ,Contingency - Total Expenditures Total Funding Sources 1 384,0001 100,000 - - - -1 484,000 Expenditures Prior Years Exp I'] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 352,346 131,654 484,000 Design - Construction ,Contingency - Total Expenditures 1 352,3461 131,654 - - - -1 484,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 31,654 Project Status Update The updated fee study will be completed by summer 2015. Month Year Forecast Completion July 2015 Date On -going Operations and Maintenance There are no operations and maintenance impacts. Impact CIP FY 2014 -15 -114- City of South San Francisco Traffic Projects 5. Spruce Avenue Traffic Signal Coordination Project New Appropriations Request processing and Project Number trl403 This project will coordinate the traffic signals on Spruce and South Spruce Avenues from Miller Project Description Avenue to El Camino Real (10 signalized intersections). Staff will apply for an MTC grant to complete the study, develop timings, install timings, and complete follow up review. City staff time required for document processing and traffic signal maintenance time are also included in this appropriations request. Project Justification Traffic signals on Spruce Avenue have not been re -timed for coordination since 1997. Traffic signals on South Spruce have never been coordinated. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriatior FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Gas Tax 20,000 20,000 - 40,000 1,256 3,744 - - - 5,000 Construction 35,000 - - - 35,000 Contingency - Total Expenditures Total Funding Sources 1 20,0001 20,0001 - - - 40,000 40,000 Expenditures Prior Years Exp M Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 1,256 3,744 - - - 5,000 Construction 35,000 - - - 35,000 Contingency - Total Expenditures 1 1,2561 38,744 - - - - 40,000 717 Note: Prior years expenditures are current as of February 2014. Balance Forward 18,744 Project Status Update Consultant has evaluated the Spruce Avenue corridor and timing modifications will be implemented. Forecast Completion Date On -going Operations and Maintenance Impact Month Year December 2014 Electrical Maintenance division will have to adjust signal timings. Traffic flow on Spruce Avenue will improve. CIP FY 2014 -15 -115- City of South San Francisco Traffic Projects 6. Evergreen Drive /Mission Road Traffic Signal Project Number trl007 This project will design and construct a new traffic signal at the intersection of Evergreen Drive and Project Description Mission Road. The City applied for and was awarded a Highway Safety Improvement Program (HSIP) grant. The existing intersection consists of all -way stop signs. According to the SSFPD, there have been Project Justification thirteen (13) accidents from 2007 through 2011, most of which could have been prevented by a traffic signal. In 2011, the City conducted a signal warrant evaluation for the installation of a traffic signal and determined it was warranted. Project Manager Lawrence Henriquez Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Measure A 25,000 3,186 25,000 Gas Tax 45,200 95,014 45,200 Grants - HSIP [11 310,0001 50,000 1 282,000 1 310,000 - Total Expenditures Total Funding Sources 1 380,200 - - - - -1 380,200 [1] HSIP - Highway Safety Improvement Program. Expenditures Prior Years Exp [Z] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 3,186 3,186 Design 95,014 95,014 Construction 232,000 50,000 282,000 ,Contingency - Total Expenditures 1 3,1861 327,0141 50,000 - - -1 380,200 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 377,014 Project Status Update The project is currently in the design phase and should be out to bid in January 2015. Forecast Completion Date On -going Operations and Maintenance Impact Month Year January 2016 Electrical Maintenance division will add this signalized intersection to the citywide monthly maintenance and inspection program. CIP FY 2014 -15 -116- City of South San Francisco Traffic Projects 7. US 101 North Bound Hook Ramps /South Airport Boulevard /Utah Avenue [TIF #20] Project Number tr1010 Proposed Appropriation FY 2014 -15 This project will widen the US 101 North Bound hookramps onto South Airport Boulevard and modify Project Description the South Airport Boulevard /Utah Avenue intersection by installing a new traffic signal and modifying the FY 2016 -17 lane configuration. Project Justification This project is an East of 101 Traffic Impact Fee Program Improvement to accommodate traffic due to 4,120,984 growth. Project Manager Andy Tan Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out rears Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Traffic Impact Fees 4,120,984 - 4,120,984 462,856 462,856 Construction 384,275 3,273,853 3,658,128 ,Contingency - Total Expenditures Total Funding Sources 1 4,120,984 4,120,984 4,120,984 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 462,856 462,856 Construction 384,275 3,273,853 3,658,128 ,Contingency - Total Expenditures i 847,131 1 3,273,853 4,120,984 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 3,273,853 Project Status Update The project is combined with trl 103, trl 105, trl 106 & trl 107 and it is under Construction. Month Year Forecast Completion October 2014 Date On -going Operations and Maintenance This project is will be maintained by the City's Street Maintenance division. Impact CIP FY 2014 -15 -117- City of South San Francisco Traffic Projects 8. Grand /East Grand [TIF #26] Project Number trl 103 Project Description The project will add an additional right turn lane at Grand Avenue to westbound East Grand A\,enue. This project was identified in the East of 101 Traffic Impact Fee Study to improve the traffic circulation Project Justification in the east of US 101 area. Project Manager Andy Tan Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Traffic Impact Fees 425,000 - 425,000 47,329 47,329 Construction 35,825 341,846 377,671 Contingency - Total Expenditures Total Funding Sources 1 425,000 425,000 425,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 47,329 47,329 Construction 35,825 341,846 377,671 Contingency - Total Expenditures i 83,1541 341,846 425,000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 341,846 Project Status Update The project is combined with trl 010, trl 105, trl 106 & trl 107 and it is under construction. Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2014 Streets Maintenance di\ision will continue to maintain the streets, there is no additional impact. CIP FY 2014 -15 -118- City of South San Francisco Traffic Projects 9. Oyster Point Boulevard /Route 101 North Bound On -Ramp [TIF #35] Project Number trl 105 This project will add an additional lane on northbound Dubuque Avenue between Route 101 Ramps Project Description intersection and Oyster Point Boulevard to create an additional through lane on westbound Oyster Point Boulevard and adjust signal timings. This project was identified in the East of 101 Traffic Impact Fee Study to improve the traffic circulation Project Justification in the east of US 101 area. Project Manager Andy Tan Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Traffic Impact Fees 2,820,000 - 2,820,000 339,768 339,768 Construction 66,839 1,910,481 1,977,320 Contingency 502,912 502,912 Total Expenditures Total Funding Sources 1 2,820,000 - -1 2,820,000 Expenditures Prior Years Exp P] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 339,768 339,768 Construction 66,839 1,910,481 1,977,320 Contingency 502,912 502,912 Total Expenditures 406,607 2,413,393 - 2,820,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 2,413,393 Project Status Update The project is combined with trl 010, trl 103, trl 106 & trl 107 and it is under construction Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2014 The project is located within the State right of way. There is no maintenance impact to the City. CIP FY 2014 -15 -119- City of South San Francisco Traffic Projects 10. Restriping at Dubuque Avenue /Oyster Point Boulevard /Northbound 101 Off - Ramp [TIF #37] Project Number trl 106 Project Description This project will result in restriping at Dubuque Avenue /Oyster Point Boulevard /Northbound 101 off -ramp Project Justification This project was identified in the East of 101 Traffic Impact Fee Study to improve the traffic circulation in the east of US 101 area. Project Manager Andy Tan Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Traffic Impact Fees 150,000 - 150,000 145,922 145,922 Construction 4,078 4,078 Contingency - Total Expenditures Total Funding Sources i 150,000 - - - - - 150,000 Expenditures Prior Years Exp Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 145,922 145,922 Construction 4,078 4,078 Contingency - Total Expenditures 1 145,9221 4,078 - - - -1 150,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 4,078 Project Status Update The project is combined with trl 010, trl 103, trl 105 & trl 107 and it is under construction. Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2014 The project is located within the State right of way. There is no maintenance impact to the City. C/P FY 2014 -15 -120- City of South San Francisco Traffic Projects 11. Route 101 NB Off -Ramp to East Grand Avenue Executive Drive (Poletti Way) [TIF #38] Project Number trl 107 Project Description This project will widen the off -ramp to provide an additional lane. This project was identified in the East of 101 Traffic Impact Fee Study to improve the traffic circulation Project Justification in the east of US 101 area. Project Manager Andy Tan Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Traffic Impact Fees 1,725,000 - 1,725,000 412,158 412,158 Construction 272,801 718,177 990,978 Contingency 321,864 321,864 Total Expenditures Total Funding Sources 1 1,725,000 1,725,000 1,725,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 412,158 412,158 Construction 272,801 718,177 990,978 Contingency 321,864 321,864 Total Expenditures i 684,9591 1,040,041 1,725,000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 1,040,041 Project Status Update The project is combined with trl 010, trl 103, trl 105 &trl 106 and it is under construction. Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2014 The project is located within the State right of way. There is no maintenance impact to the City. CIP FY 2014 -15 -121- City of South San Francisco Traffic Projects 12. Bicycle Database Project Number tr1201 This project will establish and maintain bicycle data. Data will be collected on a yearly basis as a minimum and will include: bicycle user counts, analysis of bicycle collision rates and locations, review of facility conditions, and other information as deemed pertinent by the City's Bicycle and Pedestrian Project Description Advisory Committee (BPAC). A report will be prepared and presented to the BPAC for review on an annual basis in order to make recommendations for improving bike safety, maintaining existing facilities and constructing new facilities. Project Justification The adoption of the Bicycle Master Plan directs collection of pertinent bicycle data in order to assist the BPAC in annual reviews, promote safety and aid in grant applications. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Gas Tax 35,000 25,000 25,000 25,000 25,000 25,000 135,000 Measure A 35,000 - 35,000 ,Contingency - Total Expenditures Total Funding Sources 1 70,000 25,0001 25,0001 25,0001 25,0001 25,0001 170,000 Expenditures Prior Years Expr'r Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 4,760 65,240 25,000 25,000 25,000 25,000 170,000 Design - Construction ,Contingency - Total Expenditures i 4,7601 65,2401 25,0001 25,0001 25,0001 25,0001 170, 000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 65,240 Project Status Update Forecast Completion Date On -going Operations and Maintenance Impact Staff will be preparing an RFP in order to select a consultant to collect the data and prepare the report, as well as perform annual updates. Month Year July 2015 This project is a study. It has no operations /maintenance impact. C/P FY 2014 -15 -122- City of South San Francisco Traffic Projects 13. Downtown Truck Restriction Project Project Number trl202 This project will implement the truck restriction policy for the City's Downtown Area. Trucks will be Project Description restricted along Airport Boulevard between Sister Cities Boulevard and San Mateo Avenue. The project will coordinate efforts with Caltrans and affected businesses, and conduct the required Environmental Documents and Traffic Studies. Project Justification Trucks cause excessive congestion in the downtown area. Traffic flow will improve with the elimination of trucks in this area. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Measure A 175,000 - 175,000 Gas Tax 50,000 100,000 50,000 85,000 85,000 ,Contingency 40,000 40,000 Total Expenditures Total Funding Sources 1 225,000 - - - - -1 225,000 Expenditures Prior Years Exp 0] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 100,000 100,000 Construction 85,000 85,000 ,Contingency 40,000 40,000 Total Expenditures - 225,000 - - - -1 225,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 225,000 Project Status Update Forecast Completion Date On -going Operations and Maintenance Impact The traffic study has been completed. The plan needs to be presented to Caltrans and affected businesses. Month Year June 2015 Traffic flow on Grand Avenue will be improved. The cost of O &M of the pavement along Grand Avenue will be reduced. CIP FY 2014 -15 -123- City of South San Francisco Traffic Projects 14. Grand Avenue /Magnolia Avenue Traffic Signal Project Project Number trl203 This project will design and construct a new traffic signal, curb ramps, and catch basins at the Project Description intersection of Grand Avenue and Magnolia Avenue. This project is federally funded and will require coordination with Caltrans. Project Justification Pedestrian and vehicle accidents have occurred at this location. Installation of a traffic signal will increase the safety of both pedestrians and vehicles. Project Manager Lawrence Henriquez Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grant - HSIP[l] 374,200 - 374,200 Gas Tax 41,600 100,045 41,600 Measure A 1 25,0001 1 340,755 1 25,000 - Total Expenditures Total Funding Sources 1 440,800 - - - - -1 440,800 (1] HSIP - Highway Safety Improvement Program Expenditures Prior Years Exp I'] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 4,704 95,341 100,045 Construction 340,755 340,755 ,Contingency - Total Expenditures 1 4,7041 436,096 - - - -1 440,800 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 436,096 Project Status Update This project is currently under design and should be out to bid by May 2014 and construction should be completed by January 2015. Month Year Forecast Completion January 2015 Date On -going Operations Electrical Maintenance division will add this signalized intersection to the citywide monthly and Maintenance maintenance and inspection program. Impact CIP FY 2014 -15 -124- City of South San Francisco Traffic Projects 15. Los Cerritos/West Orange Avenue Improvement Project Project Number tr1204 This project will design and construct new sidewalk curb extensions on West Orange Avenue at B Street Project Description and C Street, install speed radar feedback signs, conduct a bicycle rodeo, and encouragement puppet show, police enforcement and before /after evaluation and create educational bilingual pamphlets. Project Justification This will improve safety for the students and parents who use the crosswalks and encourage drivers to slow down in the school zone. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - SR2S[1] 119,300 - 119,300 Measure A 50,000 28,322 50,000 140,978 140,978 Contingency - Total Expenditures Total Funding Sources 1 169,300 169,300 169,300 [1] Note: SR2S - Safe Route to Schools. Expenditures Prior Years Exp N Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 3,672 24,650 28,322 Construction 140,978 140,978 Contingency - Total Expenditures 1 3,6721 165,628 169,300 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 165,628 This project is currently under design. City staff is coordinating with the SSF Unified School District Project Status Update regarding the educational element of the project. The project will be out to bid by July 2014 and completed by November 2014. Month Year Forecast Completion November 2014 Date On -going Operations and Maintenance Impact There will be no additional maintenance costs. CIP FY 2014 -15 -125- City of South San Francisco Traffic Projects 16. South San Francisco Sharrow and Striping Program Project Number tr1205 This project will install sharrow marking and bike lane striping on the pavement within the City along Project Description existing Class III (bike routes with no marked lane) and Class II bike lanes (marked bike lanes). Project Justification The City's bicycle master plan specifies areas of the City that will improve bike rider safety with better markings on City streets. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - New Measure A 81,200 - 81,200 Measure A 34,800 6,000 34,800 110,000 110,000 ,Contingency - Total Expenditures Total Funding Sources 1 116,000 116,000 116,000 Expenditures Prior Years Expr'r Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 6,000 6,000 Construction 110,000 110,000 ,Contingency - Total Expenditures i 116,000 116,000 [I] Note: Prior years expenditures are current as of February 2014. Balance Forward 116,000 Project Status Update The project has been awarded and is under construction. Forecast Completion Date On -going Operations and Maintenance Impact Month Year October 2014 The bike lanes and sharrows will need to be repainted every five years. CIP FY 2014 -15 -126- City of South San Francisco Traffic Projects 17. Pedestrian Crossing Improvements at El Camino High School Project Number trl301 This project will design and construct pedestrian improvements across Mission Road at the El Camino Project Description High School /BART driveways. Project Justification The City applied for and was awarded a TDA grant. This project will provide a safe mid -block crossing for students and BART riders. Project Manager Lawrence Henriquez Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Grants - TDA 1 98,000 - 98,000 Measure A 42,000 15,596 42,000 124,404 124,404 Contingency - Total Expenditures Total Funding Sources 1 140,000 140,000 140,000 [1] Note: TDA - Transportation DevelopmentAct. Expenditures Prior Years Exp [21 Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 15,596 15,596 Construction 124,404 124,404 Contingency - Total Expenditures i 15,5961 124,404 140,000 [2] Note: Prior years expenditures are current as of February 2014. Balance Forward 124,404 Project Status Update This project is currently under design and schedule to go out to bid in June 2014. Month Year Forecast Completion August 2014 Date On -going Operations The intersection is currently and will continue to be included with the Public Works Operating budget and Maintenance for street maintenance. The improvements will increase the operation /maintenance cost depending on Impact the final design, but the overall safety benefit out weighs budget constraints. C/P FY 2014 -15 -127- City of South San Francisco Traffic Projects 18. Fairway Drive & West Orange Avenue Traffic Calming Improvements Project Number trl302 This project will remove the existing temporary orange delineators at West Orange Avenue /Fairway Project Description Drive near the library and install 6 to 8 -inch high asphalt berms to direct traffic from making illegal right turns from Fairway Drive onto West Orange Avenue into opposing traffic. The project prevents vehicles from making illegal right turns, thereby increasing safety for vehicular and Project Justification pedestrian traffic at the intersection. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Measure A 25,000 - 25,000 4,000 4,000 Construction 21,000 21,000 Contingency - Total Expenditures Total Funding Sources 1 25,000 - - - - -1 25,000 Expenditures Prior Years Exp P] Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Stud - Design 4,000 4,000 Construction 21,000 21,000 Contingency - Total Expenditures -i 25,000 - - - -i 25,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 25.000 Project Status Update City staff is researching possible grant funding for traffic calming along the West Orange corridor. Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 The roadway is currently and will continue to be included with the Public Works Operating budget for normal street maintenance. CIP FY 2014 -15 -128- City of South San Francisco Traffic Projects 19.1-380 Congestion Improvements Project Number tr1401 Proposed Appropriation FY 2014 -15 Overall, the project will construct improvements along the 1 -380 corridor to relieve peak hour congestion. Total This phase will be for preliminary planning and engineering which includes traffic surveys, topographic Project Description mapping, feasibility studies, alternatives analysis, utility evaluation, environmental evaluation, geometric FY 2018 -19 analysis, structural evaluation, geotechnical evaluation, conceptual plans, and interagency 25,000 coordination. The City applied for and received $500,000 in Measure A funding for the project which will be Project Justification administered by the Transportation Authority (TA). Funding is required for staff time to coordinate with 25,000 the TA and affected agencies. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Measure A 25,000 25,000 25,000 - Construction Contingency Total Expenditures Total Funding Sources 25,000 25,000 25,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 85 24,915 25,000 Design - Construction Contingency Total Expenditures 851 24,915 25,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 24,915 Project Status Update The City approved a Memorandum of Understanding and the TA initiated this project in April 2014. Forecast Completion Date On -going Operations and Maintenance Impact Month Year June 2015 There are no on -going operations or maintenance impacts. CIP FY 2014 -15 -129- City of South San Francisco Traffic Projects 20. West Orange Avenue /Centennial Way Pedestrian Beacon Project Number tr1402 Project Description This project will construct flashing beacons on West Orange Avenue at Centennial Way. The existing in- ground lights are in constant disrepair and the activation bollards frequently are hit by Project Justification vehicles. This project will install flashing overhead beacons and remove the in- ground lights. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Out years Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Gas Tax 50,000 - 50,000 10,000 10,000 Construction 34,000 34,000 Contingency 6,000 6,000 Total Expenditures Total Funding Sources 1 50,000 50,000 50,000 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study - Design 10,000 10,000 Construction 34,000 34,000 Contingency 6,000 6,000 Total Expenditures 50,000 50,000 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 50,000 Project Status Update This project is expected to go into design in the fall of 2014 and construction in spring of 2015 Month Year Forecast Completion July 2015 Date On -going Operations and Maintenance Impact CIP FY 2014 -15 This project will reduce the maintenance cost when compared to the in -ground lights. -130- City of South San Francisco Traffic Projects 21. US -101 Produce Avenue Interchange [TIF #39] Project Number tr1404 The ultimate project will construct a new interchange on US -101 at Produce Avenue. The interchange includes constructing a new overcrossing connecting Utah Avenue on the east side of US -101 to San Mateo Avenue on the west side of US -101. The project will allow for reconfiguration of the existing southbound ramps at Produce Avenue and Airport Boulevard, as well as incorporation of the northbound Project Description off /on ramps at South Airport Boulevard into the interchange design. The City applied for and was awarded a Measure A Highway Program grant to complete the first phase of the project, which consists of preparing and obtaining Caltrans approval of a Project Initiation Document (PID) /Project Study Report (PSR). After this is completed, environmental review will be required before beginning design and finally construction. This will provide improved traffic circulation in the area and a much needed east /west connection over Project Justification US -101 for vehicles, bicycles, and pedestrians. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2014 -15 Outyears Total FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Traffic Impact Fees 30,660 680,660 30,660 Grants - Measure A Hwy 500,000 - 500,000 Gas Tax 150,000 150,000 - Total Expenditures Total Funding Sources 1 680,660 1 680,660 680,660 Expenditures Prior Years Expl'l Estimated Exp FY 2014 -15 Estimated Exp FY 2015 -16 Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Total Preliminary Study 17,226 663,434 680,660 Design - Construction ,Contingency - Total Expenditures 17,226 1 663,434 1 680,660 [1] Note: Prior years expenditures are current as of February 2014. Balance Forward 663,434 Project Status Update Forecast Completion Date On -going Operations and Maintenance Impact The City has conducted a feasibility study to determine a range of alternatives for the interchange configuration. Month Year June 2015 For completion of PID /PSR When completed, the interchange will be included with the Public Works Operating budget for street maintenance. A separate maintenance agreement will be required with Caltrans for the on /off ramps. As part of the PID /PSR phase, no maintenance is required. C/P FY 2014 -15 -131- City of South San Francisco Traffic Projects This page is intentionally left blank. CIP FY 2014 -15 -132- City of South San Francisco