Loading...
HomeMy WebLinkAboutRDA Minutes 1997-04-06 Chairman Joseph A. Fernekes M I N U T E_. _S Boardmembers: ] 5 3 James L. Datzman Redevelopment Agency Eugene R. Mullin ."- John R. Penna Municipal Services Building Robert Yee Community Room April 9, 1997 AGENDA ACTION TAKEN CALL TO ORDER: (Cassette No. 1) 7:03 p.m. Chairman Fernekes presiding. ROLL CALL: Boardmembers present: Datzman, Mullin, Penna, Yee and Fernekes. Boardmembers absent: None. AGENDA REVIEW AGENDA REVIEW Executive Director Wilson stated there were no changes to the Agenda. CONSENT CALENDAR CONSENT CALENDAR 1. Motion to approve Minutes of the Regular Meeting of Removed from the Consent Calendar for an absten- -- 3/26/97. tion vote by Boardmember Yee, because he did not attend the meeting. 2. Motion to confirm expense claims of 4/9/97. ~Ac:~ Approved in the amount of $325,813.55. M/S Datzman/Penna - To approve the Consent Cal- endar with the exception of Item No. 1. Carried by unanimous voice vote. 1. Motion to approve Minutes of the Regular Meeting of M/S Penna/Datzman - To approve the Minutes of 3/26/97. the Regular Meeting of 3/26/97. Carried by majority voice vote, Boardmember Yee abstained. ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS 3. Resolution approving an advance to the Capital Im- Director of Public Works Gibbs related: when the provement Program for design services for the Oyster original Oyster Point Project was conceived, one Point Widening. ~-L~C3~ phase was the crossing we finished over 101 and the railroad tracks; Phase 2 is in the A RESOLUTION AUTHORIZING THE REDEVEL- design stages and is the flyover that is in the design OPMENT AGENCY TO BORROW $300,000 FROM stages; phase 3 is the hook ramp part of Terrabay; THE CITY OF SOUTH SAN FRANCISCO TO if, after the time the project was conceived, it is FUND THE PREPARATION OF CONTRACT possible the project would have been concluded in DOCUMENTS AND THE NECESSARY ACQUISI- that overall project scope, the reason being that the ~x~,~ 4/9/97 Page 1 AGENDA ACTION TAKEN 1§4 ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Resolution - Continued. widening faces a lot of the same problems, including the traffic problem; the problems they are having TIONS ACTIVITIES FOR THE WIDENING OF A with traffic, the EIR for Terrabay and the overpass, PORTION OF OYSTER POINT BOULEVARD are being revisited with the development producing more traffic numbers; the crossing is receiving the same traffic numbers that are greater than that per- ceived; there are several reasons for the Terrabay numbers in the EIR. Boardmember Penna asked if Mr. Gibbs was talking about the overcrossing itself, after the beginning of Oyster Point Blvd. where it meets Airport Blvd. So, it doesn't include Airport Blvd. Director of Public Works Gibbs related: a rider was put in for Phase 2 and 3 in the late 1980s, so when we put together the new counts and added that to the original Terrabay numbers - we get huge numbers; plus when the EIR was revised for the development of Terrabay they had the actual counts; what has happened is Caltrans, when they reviewed the fly- over where it comes down over the railroad tracks and enters into Gateway, those numbers are exces- sive and they are challenging us. In the east of 101 study he thought the count for Oyster Point Blvd. went from 500 to 2,500. Boardmember Penna asked if the traffic was coming from southbound lanes from 101 coming into Air- port or coming from Hillside along Sister City Blvd. from the southern part. Director of Public Works Gibbs related: there are several problems - peak hours in the morning southbound on the Sister City entrance, and they are stacked; northbound in the evening coming down Dubuque and coming off northbound to go left to Airport and Hillside, and to go north, which is the continuation of Dubuque, is a problem onto the freeway; one reason is the northbound problems from the East Grand retrofit; people coming east from 101, they used to come from Grand Ave. and now they make a right turn before the freeway and no northbound, because it is a quicker way because of the signals and got complicated because of the construction going on for a year and a half; now we have the hotels in the marina people are going out to and we have to produce numbers; the Bay Cove is having these problems. 4/9/97 Page 2 AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Resolution - Continued. Director of Public Works Gibbs further related: the Scavengers get out at the large section of Gate- way; there will be a main entrance on the GSA site; the developer is going to have a loop road that services their other tenants; the problem has to be worked out with the users; the third problem is people coming southbound wanting to go to the new development; there will be stacking in front of the Blue Line station and they cannot turn left; so, all of this has to be part of the big picture and we have to get somebody to put it all together into a traffic count and the new generation of hotels and convince Caltrans that those numbers can be handled and then give us a permit; he wanted the consultant that worked with the numbers for the Overpass, CH2M Hill, be allowed to continue with the project because in preparing the plans they have done the digitaliz- ing, but mostly it is the continuity of the engineering staff for the right-of-way acquisition in keeping the staff together as a cohesive unit. Boardmember Yee stated, up to now he thought we were going to hire CH2M Hill to do the construc- tion for widening and now you are saying, because of the increase in traffic, because of the new devel- opment coming into Shearwater we have problems and are going to put signals in which causes him to think we are two steps too soon because we don't know how to design. He has a problem spending a quarter of a million dollars to do plans he is not sure will work, and staff doesn't know either. Director of Public Works Gibbs stated there are two things going on, we are talking to Caltrans for building the flyover and they have a problem with the traffic and that relates to Terrabay. Unusual traffic on the overpass, plus the traffic generated at the end of the marina needs to be understood before Caltrans will even allow it. Boardmember Yee stated a lot of facts have to be formulated for a master plan to be done to accom- modate the concerns. The questions is, what is the quarter of a million dollars for CH2M Hill - is it for that work or for whatever. Director of Public Works Gibbs stated it was all inclusive. 4/9/97 Page 3 AGENDA ACIIQN TAKEN 1.56 ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Resolution - Continued. Boardmember Yee stated that was what he thought it was, but he is not sure he is in a position to make a decision when he does not know what the prelimi- nary design is to be done. We are saying we have a problem, decide what we are going to do and then go out and build it, but we don't want to give up $250,000. Director of Public Works Gibbs related: we have this development at Shearwater that produces a certain number of traffic on Oyster Point; it was 80% designed and it had to go back because the construction methodology is different, we felt the geometries were acceptable when we spoke to them for the simple point of widening Oyster Point; there is only so much right-of-way to put in a four lane road between the overpass and the marina. Boardmember Yee stated his concern is that the Oyster Point is a critical arterial in the City, and if you go there at 4:55 p.m. you can't get in. If you are going to do something, do it right because you are not going to have a second chance, for now is the time. His concern -- if your concerns are with Caltrans or Shearwater and widening Oyster Point he suggested it be done right and not give that mon- ey to do a plan you don't know the impacts. So, he suggested you get them to come out with a prelimi- nary plan before you spend this money, then you have a plan for construction. He is concerned if this is the best plan we are going to have for this is a risk and he does not take risks. Director of Public Works Gibbs stated, obviously we wouldn't go ahead and design a project that won't work, we never have and Caltrans has to ap- prove it. He stated there are a lot of civil engineers on the staff and we will review and recommend to the Council. We recommended to you in the staff report that the $250,000 is part of this project, for we are going to face the same problems with the hook ramps. Boardmember Datzman questioned the downside, for what he is hearing Bob say is bring in a preliminary plan rather then staff come up with a solution we are not sure will work. He questioned, if a preliminary study is done and we do another step, is there a problem with costs or timing. 4/9/97 Page 4 AGENDA ACTION TAKEN 1 57 ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Resolution - Continued. Director of Public Works Gibbs stated they are having problems with traffic numbers and we have to figure out what generates them and if they are accurate. As far as he is concerned you are break- ing up the project and we will be doing it anyway. Boardmember Yee stated all of us want to make sure whatever we do we are going to do it right, no one questioned that, but other people have expertise. He is not sure that a consultant with that expertise will be perfect. Usually if you take your time and do it right and maybe have the contract in two phases with the first -- he means if everything is done it shouldn't be very long and he realizes time is a problem with pressure from the people, but that way we can know what is the right solution by doing it in two parts. Executive Director Wilson stated some of it is con- fusing for a couple of weeks ago we had the issue of a flyover and due to pressure of the environmental issues on the Shearwater Project and others like Raiser on the timing of his hotel. We are looking at this as a cheaper way of designing the roadway. Mr. Gibbs came back from the meeting and said they are questioning the intersection. This area is in question because the developers wants to proceed with their documents and they need the alignments, but tell me, John if what gets resolved would change the configuration. So, we need a preliminary study on what would happen here. This seems to be a constant, no matter how you handle it, the four lanes would remain consistent, so our thought was if we can proceed here knowing that was in question. Typically with a project this big we go with an RFP because it's a big number, but because of the inter- related activity we thought it made sense with the larger change order, then there was the count which didn't tie, so he suggested proceeding with this design while this is being examined for approval, so the engineers can figure out what the numbers are. After CH2M Hill has done the numbers, we can put the numbers together and that was what he was trying to explain. Boardmember Penna stated there are concerns about the numbers, the Grand Avenue overpass and people taking another route that is closer. If you realign the way the signals are and widen the lane, he thinks 4/9/97 Page 5 AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Resolution - Continued. there is room, so the traffic north on 101 will be able to flow and they would not have to take Dubuque. He stated there are no new developments taking place, so he does not understand the increase and felt that the flyover will reduce traffic numbers that we see going to Airport Blvd. He stated what- ever the number count, he would not be comfortable with a flyover that short of Airport Blvd. and com- ing across Oyster Point Blvd. and competing with traffic and complicating it further. He would be more comfortable if you dumped it further up to- wards the bay. Discussion followed: what is the $250,000 for; to work out the numbers and work with Caltrans for their acceptability, for once that flyover starts it becomes theirs to maintain; the right-of-way and the land needed and the configuration are small prob- lems to work out; the widening in front of Shearwater will be paved by the developer who will pay for the improvements, so it is the intersection that is giving the problems; Executive Director thought the engineering firm would need a prelimi- nary plan of the marina layout as a first phase, so break it into two phases; Executive Director suggest- ed CH2M Hill lay out a preliminary plan and bring that back to the Council before we go into the sec- ond phase; Boardmember Yee stated so, instead of approving the total we say that phase one would be time and material to work out and the second stage will be approved by Council with the understanding we would like to see the configuration of Oyster Point on the widening and where the left turn and the signal will be placed; City Attorney Mattas pointed out the one item on the agenda was to authorize a loan from the City to the Agency to pay the funds, that doesn't obligate us to the contract; Boardmember Yee pointed out this is a change order from the Oyster Point Interchange consultant con- tract and he is the one way going back 10-12 years ago who knows the project well and wants the City Attorney to verify this is not part of the Interchange as a change order; City Attorney believes this change order would be appropriate and is legal from the original project because of the flyover; yes, it is legal, it is somewhat irrelevant because the Council direction is a motion to do a time and material study and staff will come back to you, and that may come back as a change order; then, the Attorney is sug- 4/9/97 Page 6 · AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Resolution - Continued. gesting Council could have a time and material con- tract with CH2M Hill for Oyster Point and then, after that, go ahead with the contract to widen Oys- ter Point; Executive Director stated he will issue a time and material contract to get the work done; City Attorney will amend the resolution to reflect that, and present that to you as a Council action, so it will be on the record as approved. M/S Mullin/Yee - To adopt the Resolution. RESOLUTION NO. 6-97 Carried by unanimous voice vote. GOOD AND WELFARE GOOD AND WELFARE No one chose to speak. M/S Mullin/Penna - To adjourn the meeting. _, Carried by unanimous voice vote. DJOURNMENT: Time of adjournment was 7:45 p.m. RESPECTFULLY SUBMITTED, APPROVED. Barbara A. Battaya, Clerk Jose~0r~ A. l%rnekes, Chairman ~'~ Redevelopment Agency Re~elopment Agency City of South San Francisco City of South San Francisco The entries of this Agency meeting show the action taken by the Redevelopment Agency to dispose of an item. Oral communications, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 4/9/97 Page 7 ! : ~ T