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HomeMy WebLinkAboutMinutes 2014-08-13 @7:00 MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO ra REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, AUGUST 13, 2014 7:00 P.M. CALL TO ORDER TIME: 7:03 PM ROLL CALL PRESENT: Councilmembers, Addiego, Gupta and Normandy, ViceMayor Garbarino and Mayor Matsumoto, ABSENT- None. PLEDGE OF ALLEGIANCE Led by Assistant City Manager, Kathy Mount. AGENDA REVIEW No changes. PRESENTATIONS ® Presentation of Summer Interns. (Sylvia Portillo, Human Resources Analyst) Human Resources Analyst, Sylvia Portillo presented the participants in the 2014 Summer Internship Program. This program came out of the Two County Generation Committee of the San Mateo and Santa Clara Counties. City intenrships were in the following participating departments: Parks and Recreation, Library, and Public Works and were supervised by Elaine Porter, Samantha Haimovitch, and Greg Mediati of Parks and Recreation, Talia Abdullah from the Library, Justin Lovell, Janice Chapman and Andrew Wemmer Public Works and the Water Quality Control Plant. Interns introduced themselves and gave brief description of their background, internship activities and goals, and their future plans. Interns introduced were: Koletta Leha (Parks and Recreation), LCris Esquivel (Parks and Recreation), Marissa Premenko (Library), Megha Varma (Parks and Recreation), Briana Bixby (Public Works), Priyanka Srinivasan (Public Works), Bryan Chen (Public Works, WQCP). Mayor Matsumoto thanked the interns for their participation and their hard work and stated her hope that they would consider entering the public sector. Proclamation recognizing September as National Childhood Cancer Awareness Month accepted by Jesus Pefla and Patricia Watson of the Juliana's Journey Foundation. (Requested by Councilmember Normandy) Presented by Vice Mayor Garbarino and accepted by Jesus Pena and Patricia Watson, parents of Juliana Pena and the founders of Juliana's Journey Foundation. Mr. Pena and Ms. Watson thanked Council for recognizing September as Childhood Cancer Awareness Month and their daughter's personal fight against neuroblastoma. They added that the words of higher officials went a long way in spreading the word and encouraging them to continue their search for a cure. Juliana was native South San Franciscan and loved her home; they were proud of the City and its advocacy. San Bruno Councilmember, Ken lbara felt fortunate that he was able to speak on many issues and this one in particular. He met Juliana through Facebook and has seen that her parents will not let her legacy fall. Councilmember Normandy stated she was proud that the South San Francisco would be the second city to honor Juliana and in doing so, bring awareness to her story and the story of other children who suffer from cancer. San Francisco Public Utilities Commission ("SFPUC") Groundwater Storage and Recovery Project presented by Greg Bartow of the SFPUC. (Brian McMinn, Public Works Director) Mr. Barstow presented an update on the project and addressed Council's comments and questions. 0 Presentation on Water Reduction Strategies. (Sharon Ranals, Parks and Recreation Director) Parks and Recreation Director Sharon Ranals presented a slide show detailing the department's efforts to conserve water during this time of extreme drought. She stated that conservation was essential, even in wet years. Currently, there was a voluntary statewide reduction of 20 percent. Although some regions were making this mandatory, this was currently not the case in South San Francisco. Overall, water customers in the City were getting message to conserve and had decreased usage by 10.5 percent citywide. She noted that the cooler weather enjoyed in the City helped, but cautioned that the warmer months were approaching, so efforts must be continued. Lastly, she urged residents to contact the City if they see wasteful activity. Council thanked Director Ranals. Suggestions were made about looking into programs incentivizing conservation that had been implemented in other cities, like Palo Alto and including informational material in the Parks and Recreation newsletter. Councilmember Normandy noted that Mike Utz, Local Manager for California Water Service Company has provided education seminars and there may be some opportunity to have him out. PUBLIC COMMENTS Sheri Boles, Outreach Officer with California Public Utilities Commission invited residents to attend a free community event called Senior Scam Stopper occurring on Monday Sept 29, 2014 from 9 am to 11 am. All ages and members of community were invited to attend to hear presentations from various government departments and agencies, including South San Francisco. REGULAR CITY COUNCIL MEETING AUGUST 13,2014 MINUTES PAGE Resident Tony Khorozian expressed displeasure with what he characterized as the general disrepair of areas that were supposed to be maintained by the City. COUNCIL COMMENTS/REQUESTS Mayor Matsumoto announced that the red light cameras at the intersections of Westborough/El Camino and Hickey/El Camino have been shut down as of August 12. Cameras were still in place but were inoperable and would be dismantled within the next 30 days. Intersections would continue to be monitored by traffic enforcement officers. Vice Mayor Garbarino asked Chief Massoni to inform residents about the "green dot" scam. Chief Massoni detailed characteristics of the scam, where callers posing as representatives of various public entities were asking victims to purchase green dot cards fi-om 7-11 and call back with payment information. There have been 30 reported attempts and 25 victims. The Chief cautioned residents to never give personal information and take note of where the calls originate from. He also suggested contacting the legitimate business to confirm. Mayor Matsumoto asked the Chief to clarify and explain the recent increase in rape and robbery statistics. Chief Massoni explained that a recent reclassification of what constituted rape made the increase appear to be larger than what it was, an increase of five (5) cases. This statistic remains consistently low. The 71% increase in anned robbery could still be due to the downturn in the economy and the state realignment program. Chief Massoni stated he could see if San Mateo County District Attorney Steve Wagstaff could come and speak more to that if Council wished, Vice Mayor Garbarino announced the upcoming Cultural Arts Commission BBQ fundraiser at 2 p.m. on August 17 held at the Orange Memorial Park; tickets were $15,00. Councilmember Gupta welcomed Interim Fire Chief Bill Reilly and reported on the success of the National Night Out event, where representatives from the City's Police and Fire departments were on hand. He encouraged residents to host their own events within their neighborhoods. Also attended was a Hydrogen Fuel Cell introduction arranged by Governor's Office of Economic Development, where a network of filling stations was discussed. Lastly, Councilmember Gupta thanked the Mayor, Vice Mayor and Mrs. Garbarino for the success of the recent community outreach program where 250 backpacks filled with school supplies were given to local children in need. Mayor Matsumoto gave thanks to all of the residents and business who donated their time and/or supplies for the event. In total, 250 backpacks were filled and given to economically disadvantaged children in community. Councilmember Normandy began her report by wishing luck to Dana Toney as she competes in the inaugural Miss Plus USA Pageant. Ms. Toney, a South San Francisco native and current Miss Golden State Plus USA, will compete on the platform of self-esteem and anti-bullying. Councilmember Normandy also noted that residents concerned about noise and dust caused by current school construction should contact Larry Scott at (650) 246-5976. Lastly, she thanked REGULAR CITY COUNCIL MEETING AUGUST 13,2014 MINUTES PAGE 3 Public Works Director, Brian McMinn for his response to resident concerns regarding pedestrian safety on Spruce Avenue. Mayor Matsumoto also thanked Director McMinn for information he reported on related to grant funding applications currently under consideration. She then reported that the new South City Shuttle would be starting December and would provide free service around South San Francisco, with trips to local stores, senior center, libraries, city hall and parks. The shuttle would also provide transit connections with SamTrans and BART. The shuttle was free and open to the general public. Lastly, the Mayor requested residents call the Public Works department at (650) 877-8550 anytime between 8:00 am and 4:30 pm to report graffiti or any other street related issues. CONSENT CALENDAR 1. Motion approving the minutes from the meetings of February 19, 2014, April 9, 2014, May 14, 2014, July 23, 2014 and July 24, 2014. 2. Motion confirming payment registers for August 13, 2014 in the amount of$5,534,858.38, 3. Motion to cancel the City Council meeting of August 27, 2014. (Mike Futrell, City Manager) 4. Resolution approving the terms of a Revenue Sharing Agreements and directing staff to negotiate and prepare a Revenue Sharing Agreement for presentation to the Oversight Board and the California Department of Finance. (Armando Sanchez, Housing Consultant) 5, Resolution authorizing the purchase of an electronic video security system and amending the Police Building Security Upgrade Capital Improvement Project budget by $55,000.00 funded from the Narcotic Seizures Account. (Chief Massoni, Police Chief) 6. Resolution confirming Vice Mayor Garbarino as the voting delegate to the League of California Cities and approval of proposed resolutions. (Kathy Mount, Assistant City Manager) 7. Resolution approving the license agreement with New Cingular Wireless PCS, LLC (Cingular) for the facility at 480 North Canal on the fire training tower and authorizing the City Manager to execute the lease. (Doug Hollis, IT Director) Discussion was requested for Item #5. Mayor Matsumoto sought clarification on the adjusted amount, which was stated to have been adjusted for hardware, software and service. She asked if these same adjustments the cost been added for the second vendor as well. Project Manager, Lieutenant Keith Wall stated the adjustment had to do, with data storage that was required to comply with City's standards for record retention. The bid still came in as lowest bidder. All who oversaw the bid process were satisfied. There was a small contingency budget included just in case any unforeseen items come up and needed to be addressed. On an unrelated matter, Mayor Matsumoto requested attention be paid to the quality of work done on a door in the atrium and that the vendor come back and fix it. REGULAR CITY COUNCIL MEETING AUGUST 13,2014 MINUTES PAGE 4 Lt. Wall stated by coincidence he had just spoken with the vendor, who stated it would be fixed next week. Councilmember Gupta asked for further details specified in the RFP. Lt. Wall stated the RFP addressed the ability to negotiate and understand the terms of what was needed. Details were flushed out on the requirements and this was specified within the RFP, so there were no issues with respect to something being done outside the parameters of the RFP. Motion - Councilmember Addiego/Second - Vice Mayor Garbarino: to approve Consent Calendar items 1-7. Unanimously approved by roll call vote. ADMINISTRATIVE BUSINESS 8. Resolution approving position changes and amending the salary schedule effective August 13, 2014 by assigning a salary range for the Community Development Coordinator job classification in the Mid-Management bargaining unit for the reorganization of the Economic and Community Development Department. (Pat O'Keeffe, ECD Consultant) Econorriie and Community Development Consultant Pat O'Keeffe summarized the staff report. After conducting analysis on how to improve the department, staff recommendations including staffing changes/additions and a refocusing activities on the priorities outlined by Council during a series of Economic Development study sessions, including getting the Downtown Station Area Plan in place, and reinforcing customer friendly and client oriented entitlement processing. Areas to be spun off or phased out included parking district management, redevelopment and property management. Staffing and salary schedule changes were reviewed and said to be aligned in a manner that would support the stated priorities. Consultant O'Keeffe addressed clarifications sought by Mayor Matsumoto regarding the correspondence of titles for the Planning Department; with it being clarified that Susy Kalkin's title would be Chief Planner. Further clarification was made on the process for an applicant seeking entitlements, with staff from Fire, Police and Planning all being at the table to avoid shuffling the applicant around. Motion - Councilmember Gupta/Vice Mayor Garbarino: to approve Resolution No. 97-2014. Unanimously approved by roll call vote. 9. Resolution adopting the updated Americans with Disabilities Act Self-Evaluation and Transition Plan. (Kathy Mount, Assistant City Manager) Assistant City Manager summarized the staff report, providing background steps taken by the City thus far in becoming compliant with the Act, identifying barriers and creating the transition plan. She then introduced Tim Gilbert of MIG Consulting to go over the plan in farther detail and address questions from Council. Consultant Gilbert walked Council through the plan and explained how issues became identified and were addressed. Mr. Gilbert thanked the City for their insight and willingness to do the plan, understanding that mandates are often times hard to follow. Directors Steele, McMinn and Ranals REGULAR CITY COUNCIL MEETING AUGUST 13,2014 MINUTES PAGE 5 and Assistant City Manager Mount, were recognized for their quick action and assistance during the process. Councilmember Gupta thanked the consultants and staff for the comprehensive plan. He stated it was imperative that opportunities be made available for all residents. He fully supported the plan but understood there were a number of existing buildings that presented obstacles that he hoped could be addressed. He believed the City should always look at new approaches to reducing the barriers and not letting new ones come in. Councilmember Gupta asked if it would be better to concentrate on complete accessibility for a few buildings or address all the buildings in a lesser fashion. Mr. Gilbert stated a number of things could be done and suggested concentrating and relocating activities to the areas of greatest accessibility, There was no one answer, but that was a good strategic question. Vice Mayor Garbarino pointed out the absence of a cost sheet and was directed to the larger document not provided in the packet before Council this evening. A cost sheet was also available in an excel spreadsheet format. Vice Mayor Garbarino also asked where the City's parks were at in terms of compliance. Director Ranals stated every park had its own various issues, but a lot of accomplishments had been made. Mayor Matsumoto requested changes to the order in which issues should be addressed, believing transition of the restroorn facilities should be moved to number one. She also requested feedback from other local agencies, as there may be items that were unique to the City and/or County. She also wanted to ensure subsequent noticing be done in Spanish and Chinese. Laslty, she asked what the acronym PROW stood for; public right of way or pedestrian right of way. Overal, she was pleased with the plan and glad it had finally come to fruition. Mr. Gilbert noted a substantial extensive outreach component and good showing at public meetings. Local agencies were made aware of the plan and given links. The hope was that they were able to review and reach out if there were items that still needed to be addressed. Regarding the acronym, Mr. Gilbert responded it stood for pedestrian right of way. Motion - Vice Mayor Garb arino/Second - Councilmember Gupta: to approve Resolution No. 98- 2t114 with amendments as directed by Council. Unanimously approved by roll call vote. Assistant City Manager Mount took the opportunity to say goodbye and thank Council and both former City Manager Nagel and current City Manager Futrell for their support and giving her the opportunity to serve the community as both Human Resources Director and Assistant City Manager. Councilmembers, each expressed gratitude for Assistant City Manager Mount and wished her well in her retirement. Councilmember Gupta specifically noted the support she provided during his time on the Planning Commission and in his efforts in making biotech available for the City's school children. Mayor Matsumoto specifically noted her assistance with the State of the City address. REGULAR CITY COUNCIL MEETING AUGUST 13,2014 MINUTES PAGE 6 ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS Councilmember Normandy reported out of the School liaison subcommittee meeting where inforination on the expired lease of the Community Learning Center, a field fundraiser and the District's Science Advisory Committee was discussed. She also thanked the City's Infonnation Technology department for including her in the City website upgrade project. Councilmember Gupta spoke about biotech workforce development opportunities available to school children. fie had met with and received encouragement from the various stakeholders that included members of the industry, the school district, the County and the Community College District. Also noted were grant opportunities through Barclays and Toyota, the latter of which would be addressed by the school district. While there had been considerable progress made as the September 12 deadline drew near, an extension has been requested. Vice Mayor Garbarino reported on the Airport Land Use Committee meeting and his ride along on the swing shift with Officer Gavin of the SSFPD. He highly suggested that his colleagues do the same. During the ride along, it had become clear to him that something needed to be done to address the issues occurring at some downtown locations, specifically the Metropolitan, Industrial and Christy hotels and the homeless encampment behind Flyers. Mayor Matsumoto noted conversation she had had with Supervisor Pine, who stated he would explore the matter frown the county's standpoint. Councilmember Addiego reported on a visit he had made to the YMCA office on Huntington, the City's new provider of social services. He commented that the substandard conditions of some of the units on Grand were shocking, as were the amounts that people were paying to stay in them. The Councilmember also reported that he was contacted by residents of the Housing Authority on C Street, where a recently circulated petition regarding the installation of security cameras with audio was causing an issue. An RFP had been put out without consulting the residents, and now there seemed to be some backtracking. Lastly, Councilmember Addiego reported on the enthusiasm that was expressed during his attendance of the first day of school activities at South San Francisco High School. He commented that, perhaps, the City and the District shared the same positive outlook on the future, ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 9:44 p,m. Submitted by: Ap owed b Anna M. Brown, Deputy City Clerk Karyl Aa—tsumoto, Mayor City of South San Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING AUGUST 13,2014 MINUTES PAGE 7