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HomeMy WebLinkAboutMinutes 2014-06-11 @7:00 MiNUTES ,z sgiy CITY COUNCIL CITY OF SOUTH SAN FRANCISCO U rrrr.�---_.O ,` REGULAR MEETING c9LIFOR} MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 11, 2014 7:00 P.M. CALL TO ORDER TIME: 7:05 p.m. ROLL CALL PRESENT: Councilmembers Addiego, Gupta and Normandy, Vice Mayor Garbarino, Mayor Matsumoto. ABSENT: None. PLEDGE OF ALLEGIANCE Led by Mayor Matsumoto. AGENDA REVIEW None. PRESENTATIONS • Presentation on before/after of downtown improvements given by Tom Carney, Safety Inspector I. Safety Inspector Tom Carney explained how the fire prevention division helps to improve quality of life for all members of the community by beautifying downtown businesses. He provided multiple examples in a slideshow as a testament to the work being performed. The Mayor and Councilmembers thanked the participants for helping to make downtown a more enjoyable space. • North County Prevention Partnership (NCPP) presented by Athila Lambino Project Coordinator, Drug-Free Communities Grant (DFCG). Project Coordinator Athila Lambino stated that the NCPP organization focuses on youth substance abuse prevention and utilizes the DFCG for funding such efforts within the city of South San Francisco. He further explained that the two funding sources that make the DFCG possible are: the drug free communities grant and the community based partnership grant. The DFCG is based on a 12-sector community model in which strategies are carried out collectively by various people and agencies from the community to accomplish NCPP's two main goals: to reduce youth drug abuse and increase collaborative efforts to reduce youth drug abuse. Examples of preventative and applied strategies performed are: compliance checks with local businesses, mobilizing youth-led media campaigns, and contributing alternative rehabilitation practices for consideration. Lambino explained that the 125,000 dollars per year/up to 5 years grant helps to secure a foundation for long- lasting policy advocacy, and that having a variety of people from the community to collaborate on this project helps make it most efficient and effective. He ended the presentation with successful examples of the grant's application and supportive data from nearby cities and towns. Mayor Matsumoto stated that the communities affected by this policy are not limited to a certain race or class, and that the opportunities the DFCG offers would be beneficial to the entire community given the statistical information provided by the South San Francisco Police Department concerning youth drug and alcohol abuse. PUBLIC COMMENTS • San Mateo County Harbor Commission(SMCHC)presented by Jim Tucker and Robert Bernardo. Hon. Robert Bernardo explained that the SMCHC oversees the environmental operational and financial policy for the district paid through property taxes, and Hon. Jim Tucker proceeded to detail some of the group's successes. • Clinical Supervisor for Youth Programs at Asian American Recovery Services presented by Fran George Fran George explained that the AARS provides psychological services geared toward preventative and interventional programs that assist young people coping with stress and/or drug and alcohol abuse in South San Francisco. She continued to explain that AARS is banding together with local schools to expand their services, and asked for the City Council's support. Councilmember Normandy encouraged the organization to set up a meeting with the Education Board of Trustees. • Prevention Consultant with the North County Prevention Program presented by Mary Beir Mary Beir stressed the need for active community participation with the DFCG and discussed the success of the grant in Pacifica. COUNCIL COMMENTS/REQUESTS Vice Mayor Garbarino mentioned the marriage of Aleksandr Khalfin and offered his congratulations. Councilmember Gupta expressed displeasure at the campaign signs lingering around city property. Mayor Matsumoto and Vice Mayor Garbarino agreed with Mr. Gupta and the Mayor requested that other signs and advertisements are removed as well. City Manager Futrell stated he would work to bolster the sign ordinance. Councilmember Normandy announced vacancies for San Mateo County Office of Education elected positions. REGULAR CITY COUNCIL MEETING JUNE 11,2014 MINUTES PAGE 2 Councilmember Addiego brought up an airport roundtable meeting he recently attended and mentioned complaints expressed there by South San Francisco residents in response to noise levels from the airport. He said he would like to speak with airport representatives and possibly apply for funds to assist this issue. The Mayor thanked various staff, volunteers and others involved in recent community outreach projects, and encouraged participation in upcoming volunteer opportunities. She proceeded with an article she read about Belmont police wearing cameras and requested that be looked into for South San Francisco police. The Mayor continued to talk about details regarding the free shuttle South San Francisco is going to offer beginning December 10, 2014 and expressed her excitement. She also announced SamTrans hiring positions for interested individuals. The Mayor continued to mention the Transportation Investment Generating Economic Recovery (TIGER) Grant, the Ferry Service's Water Transit Advocate meeting, and went on to analyze the ineffectual nature of the Water Emergency Transportation Authority (WETA) in serving South San Francisco's needs with funding for Oyster Point. Mayor Matsumoto suggested contracting out services if WETA continues to neglect its responsibilities to South San Francisco. The Mayor encouraged residents to participate in National Night Out on the first Tuesday of August as an opportunity for residents to learn more about neighborhood watch. CONSENT CALENDAR 1. Motion approving the minutes from the meetings of January 15, 2014 and March 12, 2014. Continued. 2. Motion confirming payment registers for June 11, 2014. 3. Motion to cancel the City Council meeting of June 25, 2014. (Mike Futrell, City Manager) 4. Resolution No. 62-2014 authorizing the City Manager to execute a sublease agreement amendment with Panagiota Papadopoulos, D.B.A. El Camino Florist, for the Commercial space at 636 El Camino Real ECD (Armando Sanchez, Housing Consultant) 5. Resolution No. 63-2014 awarding the construction contract to Pacific Electric Contracting, Inc. of San Jose, California for the South San Francisco El Camino High School Pedestrian Safety Improvements (Project No. tr1301) in an amount not to exceed $66,743.00 to install pedestrian crosswalk on Mission Road. (Brian McMinn, Public Works Director) 6. Resolution No. 64-2014 authorizing the Acceptance of $3,100 in donations to support the Library's Summer Learning Challenge; allocating $2,000 in donations to support the Reader Leader program; and amending the Library Department's 2013-2014 operating budget. (Valerie Sommer, Library Director) Item No. 4: Vice Mayor Garbarino requested clarification of the source of funding for tenant improvements, specifically whether it was coming from an existing pool of money or general fund dollars. REGULAR CITY COUNCIL MEETING JUNE 11,2014 MINUTES PAGE 3 Interim Director of Economic and Community Development O'Keeffe confirmed that the $510,000 funding for the project would come from tenant improvement within project financing, which is an existing pool of money. Director O'Keeffe answered Vice Mayor Garbarino's additional questions stating that the bathroom listed in Exhibit C is for the flower shop, and that the sign for the building is yet to be determined. Councilman Gupta expressed his support for the resolution as an advocate for the use of retail space, and he requested to make a policy for consistency in dealing with subsidized funding for tenant business improvements. Vice Mayor Garbarino stated that it is a case by case basis in which terms are negotiated between the landlord and tenant. Councilman Gupta queried whether the City should look at the market to consider competitive, alternative business owners as an option when negotiating such improvements as those concerning 636 El Camino. He suggested that it may behoove Council to consider this as a foundation for thinking about writing a policy. Mayor Matsumoto stated that this is a case by case situation in which the City should not aim to micromanage such businesses. She further suggested that when negotiating terms of this nature, the business owner should come to Council before the Planning Commission and present terms. From that point staff could have a week to respond with any questions or concerns, and put notes in the Friday memo for review prior to agreement. Director O'Keeffe explained that there are industry standards for subsidizing tenant projects and he could provide the pertinent information showing how this negotiation fits within those standards. He then requested to have a future discussion regarding their specific situation, terms, and potential negotiations. Councilman Gupta mentioned that South San Francisco has $510,000 from Mid-Peninsula for tenant improvements, meaning the City has limited funds with multiple tenants requesting money. Councilman Addiego stated it comes down to negotiations, and that competition makes this an unusual situation with the City as landlord. Mayor Matsumoto spoke of utilizing vacant City owned spaces for businesses and how City negotiation in this sense creates a general difficulty. Item No 6.: Councilman Addiego voiced appreciation for the Reader Leader Program and proceeded to read off contributors to the program, and congratulated Valerie Sommer for her efforts. Item No. 2: Councilwoman Normandy questioned Director of Finance Steele regarding the source of, and classification for, several Police Department invoice payments. Director Steele asserted that the apparent confusion might be related to the account classification process and the general presentation of the reports where items are input as individual charges by the accounting clerks. REGULAR CITY COUNCIL MEETING JUNE 11,2014 MINUTES PAGE 4 Motion— Vice Mayor Garbarino/Second— Councilman Addiego: to approve the Consent Calendar Items 2-6. Unanimously approved by roll call vote. ADMINISTRATIVE BUSINESS 7. Resolution No. 65-2014 approving the Treasurer's Investment policy for Fiscal Year 2014- 2015. (Frank Risso, City Treasurer) Hon. City Treasurer Frank Risso stated that since there were no changes from last year's investment policy he would continue with the current investment portfolio for the 2014-2015 Fiscal Year. Treasurer Risso then answered a question from the Mayor in which he clarified that Director Steele and Manager Richard Lee are the Deputy Treasurers with the Finance Department. Motion— Councilman Addiego/Second— Vice Mayor Garbarino: to approve Resolution No. 65- 2014. Unanimously approved by roll call vote. 8. 2014-2015 Budget Items: a. Resolution No. 66-2014 approving the Fiscal Year 2014-2015 Operating Budget for the City of South San Francisco, approving the Gann appropriations limit, and making changes to the City's salary schedules. b. Resolution No. 67-2014 approving changes to the Master Fee Schedule for Fiscal Year 2014-2015 for fees for services for the City of South San Francisco. c. Resolution providing interim spending authority for the first 60 days of the 2014-2015 Fiscal Year. (Jim Steele, Finance Director) Finance Director Steele gave a presentation discussing current and projected economic growth for California and the Bay Area, and stated that the South San Francisco Operating Budget would essentially stay the same as last year's which produced a surplus budget of 1.7 million dollars to fund various projects listed in the presentation. He recommended moving into the reserve fund in order to set up an infrastructure fund for differed infrastructure replacement and major capital renovation and maintenance. Approximately 20% of the reserve would remain after the improvements are made. Director Steele proceeded to outline general fund revenues and relevant data. He then detailed budget highlights for next fiscal year and expanded with long term improvement goals discussed in the Department's 5-year forecast concerning the general fund which includes realigning revenues and expenditures, focusing on economic growth and development and assessing infrastructure backlog priorities. Lastly, Director Steele discussed Police Reserve Officer Wages and the Police Budget at the request of Councilmembers. Councilman Addiego noted that he wished to address the minimum wage of$9/hour in a future discussion, and discussed property tax percent change, assessed growth, and supplemental adjustments. Councilman Gupta noted that the budget is balanced for 2014-2015 and is attentive to current and future needs. He then proposed a budget realignment process stating that although it has been a good revenue year, we must continue to be prudent. Ca1PERS pension costs and infrastructure maintenance were discussed. Councilman Gupta followed up regarding minimum wage as a bottom line and was informed that the total impact from $8-9 in the general fund is $8,000 for the $1 increase. REGULAR CITY COUNCIL MEETING JUNE 11,2014 MINUTES PAGE 5 Councilmembers thanked finance staff for their efforts and information. Motion—Vice Mayor Garbarino/ Second—Councilman Addiego: to approve Resolution No. 66- 2014. Unanimously approved by roll call vote. Motion— Councilman Addiego/ Second—Vice Mayor Garbarino: to approve Resolution No. 67- 2014. Unanimously approved by roll call vote. PUBLIC HEARING 9. Resolution No. 68-2014 approving the Capital Improvement Program (CIP) for Fiscal Year 2014-2015 and authorizing staff to prepare plans and specifications to advertise for construction bids for the projects under this program. (Brian McMinn, Public Works Director) Public Hearing opened: 9:30 P.M. Public Works Director Brian McMinn stated the Capital Improvement Program (CIP) had been thoroughly reviewed at a May Special Meeting. Director McMinn noted the CIP would assist in 88 projects such as modernization renovations at the Oyster Point Marina Restrooms and Main Library Auditorium and Storm Drain Master Plan Implementation among other things. Public Hearing closed: 9:38 P.M. Motion—Vice Mayor Garbarino/Second— Councilwoman Normandy: to approve Resolution No. 68-2014. Unanimously approved by roll call vote. 10. Resolution No. 69-2014 approving the issuance of the Bonds by the California Municipal Finance Authority CMFA for the benefit of Rotary Plaza, L.P.( 434 Alida Way), a California limited partnership, on behalf of and together with its successors or assigns or any limited partnership or limited liability company established by American Baptist Homes of the West or an affiliate thereof, to provide for the financing of the Project, such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following). (Armando Sanchez, Housing Consultant) Public Hearing opened: 9:40 P.M. Director O'Keeffe explained that the Rotary Plaza is an important facility which has been in the community for 43 years and is in need of rehabilitation. He stated that the Rotary has formed a partnership with American Baptist Homes of the West (ABHOW) to refinance for a 40 million dollar renovation. The funding would come from tax exempt bonds issued by the CMFA, which is an organization set up for tax exempt financing of this nature. This means that the City does not issue, repay, or guarantee the bonds. The income from the project repays the bonds, and the real estate itself is the security for the bonds, so the City would not be at risk in undertaking this project. Director O'Keeffe articulated that this resolution is coming before Council due to a federal tax code that requires a public hearing regarding such projects. He further stated that the issuance fee amount would not be clear until closing but is projected to be "in the thousands." REGULAR CITY COUNCIL MEETING JUNE 11,2014 MINUTES PAGE 6 Public Hearing closed: 9:44 P.M. Motion— Councilman Addiego/Second— Vice Mayor Garbarino: to approve Resolution No. 69- 2014. Unanimously approved by roll call vote. 11. Resolution No. 70-2014 adopting a report of Stormwater Management service fees for Fiscal Year 2014-2015; approving the Stormwater Management service charges for Fiscal Year 2014-2015; and directing the Stormwater Management service charges to be collected on official tax assessment roll. (Andrew Wemmer, Environmental Compliance Inspector) Public Hearing opened: 9:47 P.M. Interim Environmental Compliance Inspector Wemmer began his presentation by stating that South San Francisco has been involved with the San Mateo County Wide Water Pollution Prevention Program for the past 22 years. He explained that the EPA's Clean Water Act, which is mandated by federal and state law,has assisted in controlling and reducing storm water pollution run-off with the application of a permit involving 21 provisions geared toward water quality assurance. Some of the efforts include pollution prevention and reduction, providing educational resources, and performing compliance inspections among other functions. The proposed program budget for fiscal year 2014- 2015 is 1.8 million dollars. Public Hearing closed: 9:56 P.M. Motion— Vice Mayor Garbarino/Second—Councilman Gupta: to approve Resolution No. 70-2014. Unanimously approved by roll call vote. 12. Appeal of Planning Commission's Condition of Approval C.III, related to the imposition of the East of 101 Traffic Impact Fee, included as part of the approval of the Park SFO Expansion project at 195 North Access Road in the Mixed Industrial (MI) Zone District, in accordance with South San Francisco MC Chapter 20.570. Continued from May 14, 2014 and May 28, 2014. (Catherine Barber, Senior Planner) Public Hearing opened: 9:58 P.M. Senior Planner Catherine Barber presented staff's recalculation of a traffic impact fee. She explained that the structure at issue would assist by providing 3,100 new parking spaces and that the calculations were detailed in the staff report. Councilman Gupta stated that this would be a mutually beneficial conclusion to this matter. Mayor Matsumoto clarified a waiver was granted for landscaping for solar panels. Public Hearing closed: 10:17 P.M. Motion— Vice Mayor Garbarino/Second—Councilman Addiego: to approve Resolution No. 71-2014. Unanimously approved by roll call vote. REGULAR CITY COUNCIL MEETING JUNE 11,2014 MINUTES PAGE 7 ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS Councilwoman Normandy announced that she attended a Planning Commission Meeting and asked if training was offered to Boards and Commission Chairpersons and representatives pertinent to how to conduct a meeting professionally and effectively. Other members of Council agreed that this was a problem that should be addressed. Councilmember Addiego spoke highly of a networking program he attended. Councilman Gupta reported on the progress of a planned October Symposium on Biotech Education and Workforce Development. He stated that the steering committee meeting was successful in bringing a number of stakeholders together, and that these representatives from various education and business entities make a useful team for the betterment of this cause. ADJOURNMENT Being no further Business, Mayor Matsumoto adjourned the meeting at 10:30 P.M. Submitted by: Approved by:i ----("4 .„.. , - • Krista art' City lerk •ich Garbarino, Mayor City of Sout an Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING JUNE 11,2014 PAGE 8 MINUTES