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HomeMy WebLinkAboutMinutes 2015-01-10 @8:30am MINUTES Ore2M111 SPECIAL MEETING C c CITY COUNCIL QUR. OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 THE SOUTH SAN FRANCISCO CONFERENCE CENTER OYSTER POINT ROOM 255 SOUTH AIRPORT BOULEVARD SOUTH SAN FRANCISCO, CA SATURDAY, JANUARY 10, 2015 8:30 A.M. 1. Call to Order. TIME: 8:41 A.M. 2. Roll Call. PRESENT: Councilmembers Gupta, Matsumoto and Normandy, Vice Mayor Addiego and Mayor Garbarino. ABSENT: None. 3. Public Comments—comments are limited to items on the Special Meeting Agenda. None. 4. Agenda Review Sub-Item 5f. was heard after item 5d. to accommodate the schedule of the Consultants speaking on 5f. Sub-Items 5i and 5j, were heard together. 5. Items for Discussion: a. Council Goals/Objectives. Councilmembers reviewed their expected goals, objectives and areas of focus for the year. Topics addressed were as follows: the transition at Oyster Point; the Caltrain Station, disaster preparedness, including an Earthquake Plan, recycled water, the Biotech Workforce, water transportation, including the Ferry Service, Clean Energy and improving the City's relationship with the South San Francisco Unified School District. b. Committee Assignments. Council determined to maintain current Committee Assignments and revisit the topic at a later date as needed. City Manager Futrell requested Council's assistance to work with Administrative Assistant Mouasher to come up with a list of regional committee and agencies that impact the City. c. Staff Organizational Review. The City Manager presented the staffing proposal for his Office. He reviewed expected responsibilities of the various positions and noted he would be coming to Council to seek approval of a Department Head Level Communications Director Position. The Communications Director would be responsible for training staff, serving as a crisis communicator and marketing the City. Council comments included the following: 1) expressed uncertainty as to the need for a Communications Director as opposed to a lower ranking Public Information Officer position; 2) questions as to whether the City should take on health care coordination efforts, which some Councilmember believed were the County's purview; and 3) difference of opinion as to the term coordination or oversight vis-à-vis the Assistant City Manager and Department Heads. Chief of Police Azzopardi presented statistics on retention and suggested means to reduce attrition in the Police Department. The topic of changing the title of the Director of Information Technology to Chief Innovation Officer was presented. Recess: 10:03 A.M. Meeting resumed: 10:15 A.M. f. Results of City-Wide Survey Results of a City-Wide study by Godbe and Associates were presented. The results showed that constituents value their quality of life in the City and want Local Control over the budget to maintain that quality of life. Significant percentages prefer and are willing to support a simple majority requirement General Purpose Measure with the flexibility of funding both services and infrastructure. A General Obligation Bond never reached the necessary vote threshold at any point in the survey. Survey respondents in South San Francisco very strongly supported a November 2015 General Purpose .5 cent sales tax measure. Prudent planning and community engagement would be necessary if this was desired. d. City to City Cooperative Agreements. SPECIAL CITY COUNCIL MEETING JANUARY 10,2015 AGENDA PAGE 2 It was discussed that the City's relationships and possible service contracts with other cities on the Peninsula would be reviewed. e. Staffs Goals/Objectives. Staff's goals and objectives to be pursued in the next 24-36 months were reviewed and discussed with Council. Topics included: improved succession planning; employee recognition,building and maintaining a sustainable City; park in lieu fee update ; Orange Memorial Park Master Plan;NPDES; grants coordination; certified Police and Fire; robust internal strategy; healthy and robust Downtown; and neighborhoods. f. Results of City-Wide Survey. Item was heard earlier on the Agenda. g. Environmental Subcommittee. Vice Mayor Addiego proposed the establishment of an Environmental Subcommittee of Council. With Council's consent, the Subcommittee was created. The membership was established as Vice Mayor Addiego and Councilman Gupta. h. Sister City Displays. Councilmembers discussed modernizing the displays in City Hall. i. Traffic on Spruce between Railroad Avenue and Grand. Item was heard simultaneously with Item 5j. j. Traffic and Parking in Sunshine Gardens. Mayor Garbarino asked staff to look at parking difficulties throughout the City and present options for Council discussion at a future meeting. Councilmembers suggested that residential parking permits be included for consideration. k. Expansion of Community Gardens. Councilmembers discussed community gardens and requested to look into the cost effectiveness of such a proposal for new developments. One option might be a credit against again Park in Lieu Fees. 1. Planted Median Strips on Grand Avenue and Spruce Avenue. Council directed staff to study this issue and present options to Council at a later meeting. m. Recreation Facilities in the Sunshine Gardens Area. City Manager Futrell stated the School District was looking at opening the back piece of the Sunshine School property for recreational use by the community. SPECIAL CITY COUNCIL MEETING JANUARY 10,2015 AGENDA PAGE 3 n. Creation of a Historic District Downtown. Council discussed potential advantages of this option. Recess: 12:23 P.M. Meeting resumed: 12:53 P.M. o. Residential Housing East of 101. Council directed staff to consider options for residential housing in the East of 101 area. p. Biotech Initiative Review. Councilman Gupta discussed the importance of a program in conjunction with local educators aimed at getting residents employees in the local Biotech industry after high school and college. Staff committed to continue working on this effort. Councilmembers agreed on the importance of being represented at the 2015 BIO conference in Philadelphia. q. Discussion and determination of Mayor's discretion related to consideration of Board and Commission application received on filing date but after 5:00 p.m. deadline. The Mayor permitted consideration of an application received on the date of the filing deadline but after the 5:00 P.M. cut-off due to the significant number of seats to be filled on the Planning Commission and the importance of the that decision making entity to the City. r. Reorganization Expenses. It was decided that Councilwoman Normandy and City Clerk Martinelli would work with staff to create a policy related to reorganization expenses and propose the policy to Council for inclusion in the City Council handbook at a later date. Time entered Closed Session: 1:34 P.M. Open Session resumed: 3:56 P.M. 6. Closed Session: Conference with Labor Negotiators. (Pursuant to Government Code § 54957.6) Agency designated representative: Deborah Glasser Employee organizations: AFSCME, Local 829, AFL-CIO Confidential Unit, Teamsters Local 856 International Association of Firefighters, Local 1507 International Union of Operating Engineers Local 39 Mid-management Unit, Teamsters Local 856 South San Francisco Police Association SPECIAL CITY COUNCIL MEETING JANUARY 10,2015 AGENDA PAGE 4 Public Safety Managers Executive Management Unit. Report out of Closed Session: no reportable action. 7. Closed Session: Public Employee Performance Evaluation (Pursuant to Government Code Section 54957) Position: City Attorney and City Manager. Report out of Closed Session: no reportable action. 8. Adjournment. Being no further business, Mayor Garbarino adjourned the meeting at 3:56 P.M. Submitted: Approved: TiAmk 14 ) • s Joyaty nelli Mark Addiego • City C of So' an Francisco Vice Mayor, City of South San Francisco SPECIAL CITY COUNCIL MEETING JANUARY 10,2015 PAGE 5 AGENDA