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HomeMy WebLinkAboutMinutes 2015-05-13 @7:00 MINUTES � JTN SAyA CITY COUNCIL ors; 1e1 CITY OF SOUTH SAN FRANCISCO REGULAR MEETING q�IFORl�P z/Fo MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, MAY 13, 2015 CALL TO ORDER: TIME: 7:02 P.M. ROLL CALL: PRESENT: Councilmembers Gupta Matsumoto and Normandy, Vice Mayor Addiego and Mayor Garbarino. ABSENT: None. PLEDGE OF ALLEGIANCE: Led by Mayor Garbarino. AGENDA REVIEW City Manager Futrell noted a typo in the Agenda at Item No. 7 changing the word "persecution" to "prosecution." Items Nos. 15 and 16 were moved up in the Agenda to be heard after Council Comments and Committee Requests to accommodate the number of speakers on the items. PRESENTATIONS • Elder Abuse Awareness Proclamation presented by Mayor Garbarino. Mayor Garbarino presented the Proclamation raising Elder Abuse Awareness to Tippy Irwin, the Executive Director of Ombudsman Services of San Mateo County. Ms. Irwin thanked Council for bringing attention to the concerning issue. • Proclamation recognizing Emergency Medical Services Week, 05/17/15 - 05/23/15 accepted by EMS Captain Walls. Councilman Gupta presented the Proclamation recognizing Emergency Medical Services Week as 05/17/15 - 05/23/15 to Emergency Medical Services Captain Walls. • Proclamation recognizing National Public Works Week, 05/17/15 - 05/23/15 accepted by Brian McMinn, Public Works Director. Vice Mayor Addiego presented the Proclamation recognizing National Public Works Week, 05/17/15 - 05/23/15 to Public Works Director Brian McMinn, who was joined by Principal Engineer Bautista and Associate Civil Engineer Caylao. • Asian American Heritage Month Proclamation presented by Councilwoman Normandy. Councilwoman Normandy presented the Asian American Heritage Month Proclamation to Hilda Barradas of the Asian Alliance. Mrs. Barradas thanked Council for the recognition and invited the public to a May 16, 2015 event at the Joseph A. Fernekes Center that would celebrate the Asian cultures. • Presentation of the 2015 Growing Smarter Together Award to the Economic and Community Development Department. (Councilmember Gupta). Councilman Gupta advised that at an April 23, 2015 Association of Bay Area Governments Meeting, the City's Economic and Community Development Department was awarded the 2015 Growing Smarter Together Award. The Department was recognized for its extraordinary efforts in climate protection and conservation. • Presentation on upcoming City of South San Francisco Town Hall Meetings. (Leslie Arroyo, Communications Director) Communications Director Arroyo encouraged community participation in the City's upcoming Town Hall Meetings. PUBLIC COMMENTS None. COUNCIL COMMENTS/REQUESTS Councilwoman Matsumoto announced the upcoming Memorial Day Celebration that would start with a Pancake Breakfast at Fire Station 6, followed by a celebration and remembrance at the Eternal Flame Sculpture in Orange Memorial Park. The Councilwoman also discussed the topic of speeding on Sister Cities Blvd. that was reported in recent Police Department announcements. She requested that the Department consider traffic calming measures in the area. Councilman Gupta requested that staff look into the recent fire on San Bruno Mountain that was possibly related to the explosion of a PG&E Transformer. He queried whether reimbursement for Fire Department Services could be sought against PG&E and recommended that PG&E inspect its other transformers. Vice Mayor Addiego announced a Colma Creek Clean Up scheduled for May 16, 2015. REGULAR CITY COUNCIL MEETING MAY 13,2015 MINUTES PAGE 2 ADMINISTRATIVE BUSINESS 15. Study Session: California water conservation requirements and impact on South San Francisco. (Mike Futrell, City Manager). Council engaged in a study session on water conservation requirements and their impact on South San Francisco. Representatives of various stakeholders addressed Council and stood for questioning. Representatives of both of the City's Water Service Providers, including Tony Carrasco of Cal Water and Darryl Barrow of Westborough Water District, explained the impacts of the mandatory conservation requirements on their customers. Mr. Carrasco advised that South San Francisco is under a Tier Two (2), or eight percent (8%), reduction requirement. He further advised the City of South San Francisco consistently uses less water as per capita use is under 50 gallons a day. The Cal Water drought response has been to launch radio advertising, theater and print advertising. Cal Water customers receive a bill insert and update on the drought. Mr. Carrasco advised Cal Water offers the following residential conservation programs: outdoor irrigation three (3) times per week, conservation kits, high efficiency washer rebates, smart irrigation controller rebates and high efficiency nozzle rebates. South San Francisco has participated in the Large Landscape Program, which looks at the monthly water use reports and surveys regarding parks and golf courses. Mr. Barrow advised the Westborough Water District has the lowest per capita use at 40.6 gallons. The North Westborough area has 78% of District connections, and has saved by having smaller & very little landscape in front and backyards. The South Westborough area has 22% of district connections, and has saved by removing lawns and replacing them with rock gardens. It also has zero landscape yards. The Westborough District implements water saving programs, such as prohibiting water for irrigation, outdoor irrigation two (2) times per week and zero irrigation 48 hours after rainfall. Westborough Water suggests using flow from storm drains at Olympic Drive and Dublin to irrigate the medians. In response to an inquiry from Vice Mayor Addiego, Mr. Barrow agreed to provide data on the number of customers that have actually taken advantage of the rebates offered by Westborough Water. Director of Public Works McMinn addressed Council regarding the recycled water option. He advised the City contracted with a consultant to prepare a financial model for a recycled water facility and study feasibility. It is expected that the initial study will be completed this summer. Director McMinn further advised that the City is also partnering with Cal Water to use reclaimed water from flushed hydrants to clean the streets. Director of Parks and Recreation Ranals addressed Council and spoke about public landscape and building maintenance. She advised of the following tools staff had identified to assist with conservation efforts and meet state mandates: (1) identification and replacement of water thirsty public landscape with drought tolerable plants; (2) designing rainwater harvesting techniques; (3) training for staff and/or hosting classes for the community, such as water conservation classes, sheet mulching, installing rain barrels, and drought tolerant landscaping; (4) installing water saving plumbing fixtures in City facilities; (5) monitoring water usage in City facilities; (6) funding water conservation updates through the CIP; and (7) updating inefficient irrigation systems and hoses. Communications Director Arroyo advised of the City's Anti-Drought Communications Campaign REGULAR CITY COUNCIL MEETING MAY 13,2015 MINUTES PAGE 3 She unveiled the slogan "Every Drop Counts" and stated it would be used on posters and City communications. She advised that water conservation tips and resources would be presented on the City's website and in promotional materials, including door hangers and fliers. The Campaign would kick-off in June. Recess: 8:59 P.M. Meeting resumed: 9:07 P.M. PUBLIC HEARING 16. Appeal of the Planning Commission's denial of use permit and design review to allow the substitution of a legally established nonconforming use (auto repair) with another nonconforming use (service station convenience market) within an existing service station at 221 Airport Blvd in the Downtown Core (DC) Zoning District in accordance with SSFMC Chapter 20.280, 20.320, 20.330, 20.350, 20.460, 20.480 & 20.490. (Billy Gross, Senior Planner). CONTINUED FROM THE REGULAR MEETING ON APRIL 8, 2015. Public Hearing opened: 9:09 P.M. Senior Planner Billy Gross presented the staff report detailing the history of the 221 Airport Boulevard Gas Station Site, its current state, proposed renderings, functions and required findings. He explained how the proposed changes to the property would impact zoning as a potential nonconforming use. George Corey, attorney for the applicants that own the gas station, discussed the complexity of the situation. Since the twenty year lease of the property is not being terminated, the applicants are choosing to focus attention on aesthetic improvements, the proposed mini-mart, removal of the service bays and the addition of a diesel pump to the existing station. Michael Keinuth, an air quality practitioner and chemical engineer consultant, provided background information on his involvement with environmental work, state regulations and obligations under AB32 related to the advantages of diesel fuel. He explained the efficiency of clean diesel powered engines to highlight the potential use and benefit that this addition to the station could bring to the City. Public Hearing closed: 9:31 P.M. Councilman Gupta raised questions about the production impact and overall usefulness of clean diesel in addition to the zoning and aesthetic challenges posed by the diesel tanks. Councilwoman Matsumoto proposed a compromise, in which the diesel pump could be permitted but the mini-mart portion of the application would be denied. Mayor Garbarino expressed his support for the renovations because they would simply enhance the property with business improvements and a more attractive space. Mr. Corey emphasized removal of the car service bays to better compliment the changing appearance of Grand Avenue. REGULAR CITY COUNCIL MEETING MAY 13,2015 MINUTES PAGE 4 Mayor Garbarino noted that the proposed improvements were significantly better than what was currently on the site. Councilman Gupta advised that he did not support the diesel tank installation due to possible leakage and nonconforming use. Councilwoman Normandy concurred with Councilman Gupta. At the request of Council, staff agreed to study options with the applicant for proposal at a later date. CONSENT CALENDAR 1. Motion approving the Minutes of meetings of April 22, 2015. 2. Motion confirming payment registers for May 13, 2015. 3. Motion to waive reading and adopt an Ordinance 15-2015 making modifications to the South San Francisco Municipal Code Chapter 20.360 (Signs) to revise regulations and permitting for Signs Citywide in accordance with SSFMC Chapter 20.550. (Billy Gross, Senior Planner). 4. Motion to accept the South Airport Boulevard Storm Pump Station Upgrade (Project No. sd1301) as complete in accordance with the plans and specifications. (Total construction cost $129,089.27). (Sam Bautista, Principal Engineer). 5. Resolution No. 35-2015 authorizing the City Manager to execute an agreement with Turbo Data Systems, Inc. for Parking Citation Processing and adjudication services, for a five (5) year term expiring June 30, 2020. (Jeff Azzopardi, Chief of Police and Richard Lee, Finance Director). 6. Resolution No. 36-2015 awarding the construction contract to Anderson Pacific, of Santa Clara, California for the Pump Station No. 4 Jib Crane Repair Project (Project No. ss1505) in an amount not to exceed $82,750. (Sam Bautista, Principal Engineer). 7. Resolution No. 37-2015 authorizing a joint application by the City of South San Francisco and the Peninsula Corridor Joint Powers Board (JPB) for Transportation Investment General Economic Recovery Round 7 (TIGER VII) grant funding for the South San Francisco Caltrain Station Access and Improvement Project. (Brian McMinn, Public Works Director). 8. Resolution No. 38-2015 awarding the construction contract to State Roofing Systems, Inc. of San Leandro, California, for the Fire Station 62 Roof Replacement Project (Project No. pfl 503) in an amount not to exceed $142,685 and amending the 2014-2015 Capital Improvement Program to appropriate an additional $60,000 from General Fund reserves to Project No. pfl 503. (Robert Hahn, Senior Civil Engineer). 9. Resolution No. 39-2015 authorizing the appropriation of up to $20,000 in Police Seizure Funds to be used as reward for information that leads to the capture and prosecution of those responsible for homicides in South San Francisco. (Jeff Azzopardi, Chief of Police). 10. Resolution No. 40-2015 amending the Consultant Services Agreement with Deborah Glasser, LLC, in an amount of $40,000 for a total not to exceed amount of $120,000 for REGULAR CITY COUNCIL MEETING MAY 13,2015 MINUTES PAGE 5 continued labor negotiation services for the City's bargaining units, and authorizing the City Manager to sign the Amendment on behalf of the City. (LaTanya Bellow, Human Resources Director). 11. Resolution No. 41-2015 approving the Memorandum of Understanding for the American Federation of State, County and Municipal Employees Unit, Local 829 dated July 1, 2014 through June 30, 2017. (LaTanya Bellow, Human Resources Director). 12. Resolution No. 42-2015 approving the Compensation Plan for the Public Safety Managers Unit, dated July 1, 2014 through June 30, 2017. (LaTanya Bellow, Human Resources Director). 13. Resolution No. 43-2015 Approving the Compensation Plan for the Executive Management Unit dated July 1, 2014 through June 30, 2017. (LaTanya Bellow, Human Resources Director). Motion — Councilman Gupta/Second — Vice Mayor Addiego: to approve Consent Calendar Items Nos. 1, 4, 10, 11, 12, and 13. Unanimously approved by roll call vote. Item 2: Councilwoman Matsumoto queried several invoice amounts listed on the payment registers. Staff agreed to research and provide information on the amounts. Vice Mayor Addiego asked for clarification regarding the status of the emancipated youth in the buildings Rotary purchased to develop. City Manager Futrell clarified that staff offered to permit the emancipated youth to remain until Rotary was ready to begin their project, but the County refused since other arrangements were made. Item 3: Councilwoman Matsumoto requested that staff heighten surveillance of sign regulations considering the number of unpermitted signs she has seen around town. Vice Mayor Addiego requested that consideration of sandwich board signs be revisited. Council agreed to consider the current ordinance and revisit an iteration of the sandwich board ordinance in the near future. Motion—Vice Mayor Addiego/Second—Councilman Gupta: to approve Consent Calendar Item No 3. Unanimously approved by roll call vote. Item 5: Councilwoman Normandy queried the compatibility of Turbo Data Systems with Smart Meter technology, which was planned for installation in the Downtown. Public Works Director McMinn clarified that the agreement with Turbo Data was a separate tool for parking enforcement. Chief of Police Azzopardi advised that Parking Enforcement was due for a handheld device update with Turbo Data. Item 6: In response to a question form Councilman Gupta, Principal Engineer Bautista advised that the crane was no longer under warranty despite having underserved its useful life. Accordingly, the Crane Project would be financed through the Sewer Enterprise Fund. Item 7: Councilman Gupta asked if the address listed in the staff report would be used as an example of development for the TIGER VII grant funding application. Director McMinn so confirmed. REGULAR CITY COUNCIL MEETING MAY 13,2015 MINUTES PAGE 6 Vice Mayor Addiego asked if the proposed proportionality of $9 million dollars for the Joint Powers Board and $1 million dollars for the City was a federal stipulation. Director McMinn advised it was not. Item 8: Councilwoman Matsumoto queried why the funding for this project was coming from the General Fund as opposed to Capital Improvement. Staff agreed other fund use might have been considered. Item 9: Chief of Police Azzopardi informed Council that $20,000 is an average amount for Police Departments to issue as a reward related to homicide capture and prosecution. Motion — Councilwoman Normandy/Second — Councilwoman Matsumoto: to approve Consent Calendar Items Nos. items 2, 5, 6, 7, 8 and 9. Unanimously approved by roll call vote. ADMINISTRATIVE BUSINESS 14. Resolution No. 44-2015 authorizing the execution of a Purchase Agreement with CXT, Inc. of Spokane, Washington, for the purchase and installation of a pre-manufactured restroom for Oyster Point Marina Restroom Project (Project No. pfl 505) in an amount not to exceed $243,714.73. (Patrick Caylao, Associate Civil Engineer). In response to questions from Councilwoman Normandy, Associate Civil Engineer Caylao advised that the Spokane contractor had an office in Sacramento and that travel expenses were not specified. In response to a question from Councilman Gupta staff clarified a cement pad was planned to be installed behind the restroom area for possible food concessions. Motion — Councilwoman Matsumoto/Second — Vice Mayor Addiego: to approve Resolution No. 44-2015. Unanimously approved by roll call vote. ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS Council discussed the upcoming Council of Cities meeting. ADJOURNMENT Being no further business, Mayor Garbarino adjourned the meeting at 11:13 P.M. in honor of Pauline Smith. 'tted by:// Ap ed by' �' sta , Cl:� Rich Garb rino, Mayor City of So - rancisco City of South San Francisco REGULAR CITY COUNCIL MEETING MAY 13,2015 PAGE 7 MINUTES