HomeMy WebLinkAboutMinutes 1993-06-30 Mayor Roberta Cerri Teglia
Council:
Jack Drago
Joseph A. Fernekes
..... John R. Penna
Robert Yee
MINUTES
City Council
Municipal Services Building
Community Room
June 30, 1993
AGENDA
ADJOURNED REGULAR MEETING
CALL TO ORDER: (Cassette No. 1)
ROLL CALL:
1. Resolution appointing Edward Wohlenberg as City
Manager. ~.4-~. ~
A RESOLUTION APPOINTING EDWARD
WOHLENBERG TO THE POSITION OF CITY
MANAGER
A~!!ON TAKEN
ADJOURNED REGULAR MEETING
7:12 p.m. Mayor Teglia presiding.
Council Present: Drago, Fernekes, Yee and Teglia.
Council Absent: Penna.
M/S Fernekes/Yee - To adopt the Resolution.
RESOLUTION NO. 81-93
Carried by unanimous voice vote.
Mayor Teglia related she knew Councilman Penna was
very much in favor of this appointment and wondered
if there was a way in which he could lend his support
to this Resolution.
City Attorney O'Toole stated that something could be
worked out to show it on the Resolution.
Mayor Teglia welcomed Mr. Wohlenberg as the new
City Manager and Executive Director of the Redevelop-
ment Agency.
Mr. Wohlenberg stated he appreciated the confidence
shown in him and his experience and was looking
forward to this opportunity because there were many
exciting things happening and he looked forward to
joining this City family on,September 1, 1993.
Interim City Manager Martel stated that an item had
been requested to be added to the agenda that was not
initially placed on the Agenda for a letter to be trans-
mitted to Caltrans by cities affected by the BART
extension. She stated she needed a Motion and Second
to place it on the agenda and a vote and, if affirmative
- a Motion/Second and vote on the item.
City Attorney O'Toole stated there needed to be a 4/5
6/30/93
Page 1
AGENDA ACTION TAKEN
._.L1. Resolution- Continued.
la. Letter to BART
6/30/93
Page 2
vote to add the item to the agenda with the finding that
the item arose after the agenda had been posted and the
need to act on it occurs before the Council's next meet-
ing.
Mayor Teglia stated this item arose from a meeting she
and Council member Drago had attended and it was
very crucial that the letter be reviewed and how it was
to be directed - was it to be signed or not because time
was of the essence.
M/S Fernekes/Drago - To add the item to the Agenda
with the finding that the item arose after the agenda had
been posted.
Carried by unanimous voice vote.
Mayor Teglia stated Samtrans had authorized this and
hoped it would carry with all of the signatures on the
last page. She stated she had added one word to the
final copy, the word "relocated" that refers to the
Tanforan Station - wherein it might be eliminated.
Interim City Manager Martel related: she and the
Mayor had met in recent weeks with representatives of
the Airport and San Bruno to discuss an alternative that
San Bruno had requested be reviewed by BART as an
alternative to the locally preferred alternative, to pro-
vide a station in San Bruno's downtown; as a result of
those discussions at a subsequent meeting with elected
representatives of MTC, Samtrans, the Board of Super-
visors, Mayor Teglia and Councilman Drago, the elect-
ed officials felt it would be appropriate to convey to
BART the interest those agencies had for BART to
consider as a part of the various alternatives that will
be examined subsequent to the scoping meeting on
7/8/93 the possibility of introducing at this stage this
new alternative; a recent newspaper article on a
realignment of the Caltrain line from Millbrae up to the
Airport and the Airport is proposing to move the
Caltrain alignment westerly of its current alignment
closer to the Bayshore Freeway; this would eliminate
the Caltrain Station in downtown San Bruno; there
were discussions of moving the alignment north of 380
along the SP spur that currently exists near the produce
terminal; as part of the proposal San Bruno suggested
they would prefer not to have the Tanforan Station, as
previously identified as part of the locally preferred
alternative; this City has some real concerns about the
possible elimination of the Tanforan Station and the
effect on traffic on the Hickey Station located in the El
AGENDA ACTION TAKEN 237
la. Letter to BART - Continued.
6/30/93
Page 3
Camino Corridor; because of that staff discussed the
possibility of changing the current alignment from
Chestnut along the SP right-of-way in the subway to
Spruce, come up and enter the Tanforan Station; with
the elimination of the Tanforan Station, staff felt it
would be of benefit to consider utilizing an alternative
to relocate the Tanforan Station to an area closer to the
Bayshore Freeway maybe on South Airport or in that
vicinity with the possibility of providing a joint station
for Caltrain by relocating our existing station with a
BART station so we could receive the added transporta-
tion for the industrial area, as well as for the Confer-
ence Center; discussions thus far have not had an engi-
neering analysis with realistic cost estimates; if BART
agreed in concept to consider another alternative at this
stage, then those costs would be developed; some
discussions about a realignment in S.S.F. along Colma
Creek to South Airport Blvd. might be appropriate,
however, right now there were just initial discussions.
She stated the letter before Council had been developed
by staff at Samtrans with input from the affected agen-
cies and it was hoped that the letter would be transmit-
ted to Samtrans with all of the listed signatures by
Friday for consideration at the 7/8/92 scoping meeting,
etc.
Councilman Yee questioned what would happen to the
undergrounding if this proposal is accepted.
Interim City Manager Mattel stated that this particular
proposal would not affect the subway through the City
and the only difference would be the route of the sub-
way and the change would be from Chestnut to Spruce,
with the possibility of running along Colma Creek
rather than the SP right-of-way.
Councilman Yee stated that if he envisioned this prop-
erly BART will underground to Spruce and come up
Spruce to Colma Creek and overhead to the Airport.
Interim City Manager Martel stated it would be in a
retained cut similar to the route now defined in the
locally preferred alternative.
Vice Mayor Fernekes commented - after Spruce, was-
n't it at grade and not a retained cut. He questioned if
they had looked at any additional costs, since we are
paying for the undergrounding.
Interim City Manager Martel stated that because this
AGENDA A~I!QN TAKEN
Xa.
Letter to Bart - Continued.
6/30/93
Page 4
Z38
was in the preliminary stage there were not engineering
analyses nor costs developed. She stated this particular
letter does not, in any way, commit any of the agencies
to this particular alternative - merely requests that
BART consider the alternative and, in doing so, would
pursue the necessary analyses.
Mayor Teglia stated that San Bruno was very desirous
of this letter being signed by all the agencies in order
for their proposal to be taken seriously. She stated she
told them that this City was very concerned and would
not support the elimination of the Tanforan Station
because of the impacts on this City. She stated it
became apparent we might have the opportunity to pick
up the station and do something for the employment
center we have east of the freeway and address the
transportation needs and relocate the Caltrain Station,
etc.
Councilman Yee wanted to add a sentence to the letter
- that we are not committed to this alignment, so they
clearly understand we don't mind for them to look at
that but that we are not committed to this alternative.
Discussion followed: the contents of the letter; making
the language stronger, as suggested by Councilman
Yee; making the language explicit and clear; City
Attorney O'Toole suggested adding (in the first para-
graph, after the last line that begins with accordingly)
the words "without expressing a preference for any
alternative" (and then finishing the sentence); there
should be language that reserves the right for So. San
Francisco to oppose this alignment by the elimination
of the Tanforan Station being a tree hardship to So.
San Francisco and later they could oppose it without
alienating neighboring cities; to make it known that So.
San Francisco will not support anything that talks about
elimination of the Tanforan Station; to take out the
world "eliminate" in the letter; to not be locked into a
preference; new language "without expressing a prefer-
ence for any alternative"; there was more than one
alternative; language should say alternatives; there
should be a sentence in the first paragraph indicating
that while San Bruno has come forward with a varia-
tion that it would like to have studied and is presenting
it to the No. County Cities, So. San Francisco has a
variation on it's variation - so that we respond without
expressing a preference for either alternative, and ask
that the alternatives be evaluated in the next phase; staff
was so directed.
AQENDA AQ!!QN TAKEN
._l.a. Letter to BART - Continued.
Discussion and direction on 1993-94 Operating
Budget. .5-!
Councilman Penna Arrived at the Meeting:
RECESS:
:ECALL TO ORDER:
M/S Fernekes/Yee - To modify the language and au-
thorize the Mayor to sign the letter.
Carried by unanimous voice vote.
Interim City Manager Mattel presented her staff report
in detail: revenues of $29,736,130 with estimated
expenditures of $28,515,404; staff offered reductions in
spending of $2.2 million; expenditure savings factor of
4% has been applied; provides surplus funds of
$720,726 that may be used to offset certain expenditure
reductions that may have negative effects on service to
the public; if Council wanted to fund individual Coun-
cil exceptions lists a surplus of $24,262 would still
remain; budget transfer of $500,000 to fund capital
improvement projects; projects programmed for 1993-
94; undesignated reserve of approximately $3.6 mil-
lion; Manager recommendations for use of $455,000
for technology improvements, equipment replacement
and capital outlay; $1.5 million maintained for pur-
chase of surplus school property and Corporation Yard
construction; estimate of State property tax shift for So.
San Francisco is $635,000; potential loss of sales tax
through AB 1313 could be upwards of $1.3 million;
revenue enhancements of $530,000 through paramedic
fees, commercial parking and a commercial recycler's
tax; revenue loss by State hit could be revised down-
ward if November sales tax measure goes through;
future State hit could be from sales tax exception for
manufacturing that could affect a loss for this City of
$1.3 million, and presented revenue enhancements of
$535,000.
Consensus of Council - Accept List A "Potential Re-
ductions, No Personnel Impacts".
Discussion followed: List B "Potential Reductions,
Vacant Positions Or Within Classification Status"; List
C "Potential Reductions - Eliminate Filled Positions Or
Reduce Classification Status"; Individual votes were
registered (the staff report from Mayor Teglia with the
votes registered on Lists B and C are attached and
made a permanent part of the minutes of this meeting).
Councilman Penna arrived at 8:18 p.m.
Council adjourned to a recess at 8:20 p.m.
Mayor Teglia recalled the meeting to order at 8:25
p.m., all Council were present.
6/30/93
Page 5
TO:
FROM:
RE:
City Council
Roberta Teglia
1993-94 Budget
June 29, 1993
240
At our last Budget study session, a number of suggestions were
made and concerns raised. Prior to that meeting, Councilman Drago
circulated a memo listing positions he would not wish to see cut as
well as some general budget related comments. At the meeting, I
presented a listed of proposed restorations as well as suggestions
regarding the raising of new revenue and Councilmen Fernekes and
Penna listed areas of concern to them. Subsequent to the meeting,
Councilman Yee circulated a budget he prepared which presented his
suggested approach to this problem.
Since that time, each of us has had time to consider the
above. In so doing, I have reworked my thoughts, taking into
consideration what I have heard and read from each of you.
Attached, you will find the results of that thinking. This is only
a suggestion ..... but one that works. I have checked the figures
with finance and they are accurate.
You will also find a worksheet which lists all the staff
proposed cuts from List B (vacant positions) and List C (occupied
positions). I listed the cuts I entertained in working up the
numbers in my June 29th budget proposal ..... as well as listing the
cuts suggested by Councilmen Drago and Yee. I have no information
regarding Councilmen Penna and Fernekes' firm opinions in this
matter as I only have their general comments made at the Budget
study session re Police, Fire, Library, and Finance. You may, or
may not, find this sheet useful in your own examination of each
area of proposed reduction.
I would appreciate your comments regarding this matter.
6/30/93
Pa§e 5a
June 29, 1993
241,
REVENUES
$30,266,130
(29,736,130 + 530,000)
(New Rev..)
EXPENDITURES
EXCESS REV.
OVER EXPEND.
29,328,039
938,091
(28,515,404 + 812,635 )
(Partial restoration of cuts)
CIP TRANSF.
(500,000)
EXCESS REV. OVER
EXPEND. AFTER TRANS.
438,091
FUND BAL. BEGIN. YR. 9,717,578
FUND BAL. END YR. 10,155,669
ENCUMBRANCES
ADVANCES
INVENTORY
CATASTROPHIC
WORK. CAPITAL
ECONOM..CONTING.
UNDESIGNATED
750,000
2,800,000
80,000
1,500,000
500,000
700,000
3,825,669
($3,320,660 after one-time
expend, if full $505,000
is granted)
$10,155,669
ONE TIME EXPENDITURES OF $505,000 FROM UNDESIGNATED RESERVE
6/30/93
Page 5b
June 29, 1993
* Brings EXPENDITURES into balance with REVENUES
* Trims organization to essential positions with as minimal impact
as possible under circumstances
(Restores 12 specific po~ition~ and hour~ of ofher pos~f~ons
as well as adding $40,000 to the Library budget. Addition to
Library budget will:
* keep Grand Library open 5 days rather
than 4 days (with adjusted hours to accomodate
children after school, 2 - 6 p.m.) (Tues, Thurs,
Fri. 10 a.m. - 6 p.m.) (Wed. 12 to 8 p.m.) (Mon. 2-6
p.m.) (Closed Sat. -slowest day and Sunday, as is
now the case)
* will restore Children's services so that we
may continue to have year round children's programs.
* Fully funds CIP request ($500,000) to cover long deferred
maintenance
* Funds one-time costs ($505,000) technology, equipment
replacement and capital outlay as requested. (Funded from
Undesignated Reserves on a one-time expenditure basis.)
* Provides $700,000 in Economic Contingency funds for anticipated
1993-94 State "hit".
* Does not rely on voter approval of sales tax increase
(Potential $218,000)
* Does not count one-time payment to City for transportation
planning and development ($198,000)
* Enacts Revenue increases in only three categories ..... leaving
other identified areas of increase til need is established
($530,000).
* Does not cover "transition funds" ..... however, one-time
transportation payment ($198,000) could be assigned to this area
when actual need is determined. Should be much less than that
previously indicated due to wide restoration of positions.
* Does not cover Mobil Data Terminal capability for Police Dept.
($350,000)
6/30/93
Page 5c
POTENTIAL REDUCTIONS
NO PERSONNEL IMPACT
City Clerk
Limit size of advertised meeting notices.
City Manager
Reduce Personnel materials and services budget as a
result of reduced recruitment activity.
City Treasurer
Savings from prior automation.
Eliminate funding
publications.
for meetings and most
Economic and Community Development
Transfer secretarial charges to CDBG,
grant funds available for programs.
reducing
Eliminate code enforcement abatement allowance and
clerical overtime.
Eliminate Historic Preservation Grants
Eliminate
assistance.
economic
development
consulting
Charge time related to low and moderate housing
activities to that fund.
Finance
Reflect decrease in audit costs.
Limit availability of outside computer maintenance
and upgraded software and supplies.
Reduce use of outside collections.
Public Works
Charge administrative costs directly to capital
projects.
Replace decayed light poles on as-needed basis
only.
243'
$ 10,000
6,800
85O
825
15,496
3,212
10,000
9,000
7,655
22,000
11,000
1,500
28,000
25,000
6/30/93
Page 5d
CENTRAL RECOHD$
Repaint pavement markings every two years instead
of annually and replace signs less frequently.
Shift engineering priorities more towards capital
projects, slowing development response times.
Reduce appropriation for Colma Creek cleaning to
cover fall clean-up only.
Transfer remaining drainage program costs to new
stormwater enterprise fund.
244
112,000
26,000
75,000
250,000
$ 614,338
6/30/93
Pa§e 5e
CF. NTRAL RECORDS
LIST "B" -
245
POTENTIAL REDUCTIONS - VACANT POSITIONS OR WITHIN
CLASSIFICATION STATUS*
RT JF JP JD BY
CITY CLERK:
Reduce staff hours an equivalent
of .25 FTE ........................... $12,168
ECONOMIC AND COHMUNITY DEVELOPMENT:
Reduce vacant Senior Typist Clerk
position in planning to half time .... 21,756
Eliminate vacant Building Techni-
cian position ·
44,429
FINANCE:
Reclassify vacant Account Technician
position to Revenue Technician to
increase revenue collection and audit
activities ..........................
30,000
FIRE:
Eliminate vacant Emergency Medical
Services Coordinator ................
63,613
LIBRARY:
Reduce hours of pages at W. Orange
and Grand Ave. libraries. (Related
to broader library hours reductions.). 13,638
PARKS, RECREATION AND COMMUNITY SERVICES:
Close Orange Park After-school site,
absorbing current staff of 1 part
time regular and 3 part time hourly
positions into current vacancies ...... 34,000
Eliminate vacant Pre-school Co-
ordinator position, requiring re-
classification of second position and ~ ¥~ ~m5 ~5 1¢5
supplemental hours ..................... 11,000
Reduce hours of child care staff,
increasing ,tu ent r tios ..............
* Classification status refers to status as regular of part-time
regular. Distinction is made because change in classification
status affects level of benefits received by employees.
dq, ao o
6/30/93
Page 5f
POLICE:
Eliminate vacant Police Service
Technician position ..... ~~.Lr. ....
50,198
Eliminate vacant Evidence Technician
position, reassigning detective from
some regular duties .................
70,154
50,198
Eliminate vacant Police Service
Technician working in evidence .....
PUBLIC WORKS:
Eliminate vacant Public Works Maint.
Worker position, reducing downtown
clean up and sign and painting acti-
vities ................................ 32,000
Eliminate vacant Public Works Maint.
Worker position and related supplies,
reducing street repairs ............... 65,000
246
$512,154
6/30/93
Pa§e 5§
POTENTIAL REDUCTIONS: ELIMINATE FILLED POSITIONS OR REDUCE
CLASSIFICATION STATUS*
Z47
RTJF JPJD BY
CITY
CITY
ATTORNEY:
Reduce Legal Secretary I to half-time...$23,475
MANAGER;
Eliminate Assistant to the city Manager
position ................................ 82,911
Consolidate personnel and labor relations
functions, eliminating Coordinator
possitions. Department Head position
would be created and half-time clerical
position added ..........................
ECONOMIC AND COMMUNITY DEVELOPMENT:
Eliminate hourly Computer Specialist ....
Reduce Assistant Planner position to
half time ...............................
Reduce half time Landscape Architect to
15 hours per week .......................
FINANCE:
Eliminate Administrative Analyst position
adding half time computer technician to
maintain computer systems
4,500
31,786
7,608
portion of work.32,
~0
FIRE:
Eliminate Deputy Fire Marshal ............ 74,
Eliminate Fire Education Specialist ...... 53,
Eliminate Fire Safety Specialist ......... 52,
Eliminate Senior Typist Clerk ............ 43,
LIBRARY:
Open Grand Avenue Library four days per
week only. Close West Orange on Sundays
and various other evenings and mornings.
Involves elimination of 1 hourly Librarian I,
2 hourly Library Assistants I and 1 hourly
Libary Clerk and reducing 7 part time reg-
ular Library Assistant I and 1 part time
regular Library Assistant II positions
I
to hourly status ......................... 119,951 .
, " 6 93
Page 5h
248
PARKS, RECREATION AND COMMUNITY SERVICES:
Eliminate 14 hourly positions, eliminating
after school, summer park and school site
drop-in programs, rent-a-clown, School
Special Needs Summer program and fall
adult soft-ball league ...................
Move to co-sponsorship of swim team,
eliminating 1 part-time regular and
2 hourly positions -
RT JF JP JD BY
115,000
32,000
Eliminate senior information and
referral, eliminating 2 part time
regular and 1 hourly position ............
Eliminate Assistant
Community Services
position ...........
Recreation and
Supervisor
Eliminate part time
aide at Westborough
other staff ........
57,000
regular class ~
, reassigning ' ~' ~
...................... 12,000 ~ ~5~
Eliminate full time Coordinator
position at Magnolia Senior Center
(Center to remain open on weekends with
part time assistance) ....................
POLICE:
Eliminate 2
Eliminate 1
Eliminate 1
PUBLIC WORKS:
Records
Records
Records
Clerk positions ......
Clerk position .......
Clerk position .......
Eliminate an Equipment Mechanic position
and reduce supplies ......................
80,00)
Reduce frequency of stsreet sweeping
eliminating a Sweeper Operator position
and reducing supplies and equipment. Use ~ ~ ~ N0 ~
portion of savings to complete routing
,0
plan ' 37 00~
, ,
2,261,45¢
6/30/93
Page 5i
A~ENDA A~ION TAKEN
Discussion- Continued.
Councilman Fernekes Left the Meeting:
6/30/93
Page 6
249
Mayor Teglia stated the comment had been made dur-
ing recess that one more time the cuts had been made
and we had basically done it again to the little guy.
She stated that all departments had been looked at from
the very top to bottom and the restorations primarily
benefit the little guys in all levels of employment. She
stated she took umbrage to the comment.
Discussion followed on the consolidation of personnel
and labor relations. Councilmembers Penna and Drago
changed their no votes to yes votes.
Councilman Fernekes related his support of the capital
improvement program as recommended, the one-time
expenditures up to $505,000 and the three revenue
enhancements.
Councilman Fernekes left the meeting at 10:00 p.m.
Discussion followed: latest vote changed the figure by
$7,537 in potential cuts; 4% vacancy factor; $938,000
of revenue over expenditures and less the CIP would
show a total of $438,000; would end up with an
undesignated reserve of $3,320,000; six suggested
revenue enhancements; enact increases to paramedic
fees, commercial parking fees and recycling license
fees, for a total of $530,000; Councilman Drago felt
the estimated paramedic fees were inflated; additional
State hits; safeguards for people who are not covered
by insurance for paramedic fees; City cannot charge
more than the service costs to perform; other cities use
private providers for paramedic services.
Consensus of Council - Direction given on the three
revenue enhancements being instituted.
Discussion followed: one-time expenditures for tech-
nology improvements for Library and Police; Police
Department would not be considered until their pre-
sentation in September; equipment replacement; capital
outlay requests by departments for computers and
software will be submitted with the budget; the total
outlay would be $455,000; balance be maintained for
purchase of surplus School District property and even-
tual Corporation Yard improvements; Councilman Yee
did not want to earmark the money for two projects
and felt those decisions should be made in the future.
Consensus of Council - To entertain an outlay of
$455,000 for one-time expenditures.
AGENDA ACTION TAKEN
Discussion - Continued.
Closed Session for the purpose of the discussion of
personnel matters, labor relations, property
negotiations and litigation.
RECALL TO ORDER:
ADJOURNMENT:
25O
Consensus of Council - To transfer $500,000 to the
Capital Improvement Program.
Councilman Drago asked staff to correlate a vacancy
list to move some of the laid-off people into those
positions.
Interim City Manager Martel stated she would discuss
that in Closed Session at length.
City Attorney O'Toole reminded the Mayor that she
had asked for concurrence from Councilman Penna on
adoption of the resolution for the new City Manager.
Councilman Penna stated he concurred in the adoption
of the resolution.
Council adjourned to a Closed Session at 10:09 p.m.
for labor relations on AFSCME pursuant to GC
54957.6.
Mayor Teglia recalled the meeting to order at 11' 15
p.m., all Council present, no action was taken.
M/S Penna/Yee - To adjourn the meeting.
Carried by unanimous voice vote.
Time of adjournment was 11:15 p.m.
RESPECTFULLY SUBMITTED,
Barbara A. Battaya, City
City of South San Francisco
APPROVED.
~-~Roberta Cern Teglia, Ma~y~ City of South San Francisc~
All entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica-
tions, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the
Office of the City Clerk and are available for inspection, review and copying.
6/30/93
Page 7