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HomeMy WebLinkAboutMinutes 1993-10-26 Mayor Roberta Cerri Teglia Council: Jack Drago Joseph A. Fernekes --John R. Penna Robert Yee MINUTES City Council Municipal Services Building Community Room October 26, 1993 SPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO OCTOBER 26, 1993 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Tuesday, the 26th day of October 1993 at 8:00 a.m., in the South San Francisco Conference Center, 255 South Airport Boulevard, South San Francisco, California. Purpose of the meeting is a study session for: 1. Strategic planning workshop to establish City goals and objectives. Closed Session for the purpose of the discussion of personnel matters, labor relations, property negotia- tions and litigation. Motion to adjourn to Monday, the 1st day of November 1993 at 12:00 p.m. in the South San Francisco Conference Center, 255 South Airport Boulevard, for further discussion of City goals and objectives. City Clerk City of South San Francisco Dated: October 22, 1993 CALL TO ORDER: ROLL CALL: AGENDA (Cassette No. 1) 10/26/93 Page 1 8:33 a.m. Council Present: Council Absent: ACTION TAKEN Mayor Pro Tem Fernekes presiding. Drago, Yee and Fernekes. Penna and Teglia. M/S Yee/Drago - To waive tape recording of this meeting and the 11/1/93 meeting. Carried by unanimous voice vote. AGENDA ACTION TAKEN Strategic planning workshop to establish City goals and objectives. Mayor Teglia Arrived: 10/26/93 Page 2 009 Ms. Marilyn Snyder stated that she would act in a neutral fashion as Facilitator and related that her role was to protect individuals against personal attack. She stated that the purpose of the exercise was to have the Council and Management Teams work together to decide how to move forward. Mayor Teglia arrived at the meeting at 9:00 a.m. She compiled comments on the following: what's going well with the City of S.S.F.; what's not going as well as you would like or expect; what are the external factors/trends that will/might have an im- pact on the City in the next three years - positively and negatively; developing a mission/purpose state- ment for the City; identify three year goals of what needs to be done; begin to identify the first year objectives. Each Councilmember and Department Head related their name, position, length of tenure, one accom- plishment that was personal or professional, first or most unusual job and what needed to happen at this retreat for it to be a success for the individual. The following mission/purpose was developed: The City of South San Francisco is committed to pro- viding quality services in a cost-effective manner to meet the changing and diverse needs of our com- munity while preserving our historical heritage. The following three year goals were identified: achieve financial stability by Jan. 1994; the City Manager will present a preliminary set of options for an updated economic development strategy by Jan. 1, 1994; Finance Director to present to the City Council multi-year financial projections for use in developing the 1994-95 budget policies by March 31, 1994; the Assistant City Manager working with the Incentives Task Force, appointed by the Assis- tant City Manager, will develop an incentive pro- gram to reward cost savings and better util- ization of personnel and present it to the City Coun- cil for their consideration; by June 30, 1994 the City Manager working with the Conference Center will develop an economic development marketing plan with special emphasis on marketing to the hospitality industry; by March 1, 1994, the City AGENDA ACTION TAKEN Strategic planning - Continued. 10/26/93 Page 3 010 Manager working with the Permit Planning Task Force will have a plan in place to streamline the permit process; by April 1, 1994 the City Manager and Personnel Director will develop a plan to present to Council to train employees in public relations skills; by June 30, 1994 the City Manager and Assistant City Manager will develop a public information program to describe to residents and businesses City services and processes and present to the Council for their consideration; by June 30, 1994 each Department Head will develop a plan that identifies internal clients, assesses clients needs and develops strategies to meet client needs with an evaluation by the end of the year by each Depart- ment; by June 30, 1994 the City Attorney will create a customer complaint and problem solving mechanism, and present it to the City Manager. Further three year goals were developed: by Feb. 1, 1994, a Telecommunications Task Force appoint- ed by the City Manager will conduct a study of Citywide telecommunication needs and make recommendations for action by the City Manager; by March 30, 1994 the Assistant City Manager and Finance Director with staff input, approval of Coun- cil and City Manager at budget time, will develop a replacement plan for equipment other than vehicles; by Feb. 1, 1994 Parks and Recreation Director will complete an assessment of facility maintenance needs including ADA requirements; by Mar. 31, 1994, the City Manager and Executive Management Team will make a recommendation for the funding of facility maintenance needs and identify additional resources and better use of our existing resources to the Council; by March 1, 1994 each department will identify additional and available resources and their needs for resources through an inventory list. The following discussion took place on managing special improvement projects: Jan. 30, 1994 the City Council will develop consensus on the out- standing BART extension and Hickey Blvd. issues; by Nov. 15, 1993 City Attorney and Assistant City Manager will conclude negotiations with the School District on property acquisitions; by Nov. 23, 1993, City Engineer will develop a public information process to publicize the Noise Insulation program status and timetable; by Nov. 30, 1993 the City Council will determine the design, concept and assignment for the Corporation Yard; by Nov. AGENDA ACTION TAKEN Strategic planning - Continued. 10/26/93 Page 4 011 30, 1993, the Public Works Director will develop and implement a regular information updating pro- cess about the special projects for the City Council; by Nov. 30, 1993, the Economic and Community Development Director will identify the contact people and get a project status update for Terrabay and Shearwater projects; by Jan.30, 1994, the Orange Park Project Manager, working with Corpo- ration Yard Project Manager, will coordinate the Corporation Yard Project which is not contingent on the Orange Park construction to keep it on schedule; by Jan. 30, 1994, the City Engineer will determine a realistic design and construction timeta- ble for the Corporation Yard; by Jan. 30, 1994, the City Council will determine the design concepts for City Hall and Grand Ave. Library seismic upgrad- ing project, including temporary office space, based on recommendations from the City Council Sub- committee; by Jan. 30, 1994, the City Engineer will determine a timetable for design and construction of the City Hall and Grand Ave. Library project which includes temporary office space; by Jan. 30, 1994, Personnel Director will complete the exami- nation process for staffing the Noise Insulation Program and by Feb. 28, 1994, the City Engineer will get the next phases of the Noise Insulation Program started; by Feb. 28, 1994, Public Works Director will review the CIP and make recommen- dations for revision to the City Council. The following ensued on developing employee accountability, creativity, problem-solving and responsibility to achieve City goals: by Feb. 1, 1994, an accountability task force of seven employ- ees from all levels of organization, appointed by the City Manager, will recommend objectives for that goal to the City Manager; by June 30, 1994, the Personnel Director will recommend to the Council problem solving training programs including identi- fying funding for the Council through line level personnel; by June 30, 1994, the Personnel Director will establish a personnel evaluation task force to review the current performance evaluation process including forms and information available to manag- ers and make recommendations on how to improve it to the City Manager. AGENDA Motion to adjourn to Monday, the 1st day of Novem- ber 1993 at 12:00 p.m. in the South San Francisco Conference Center, 255 South Airport Boulevard, for further discussion of City goals and objectives. ADJOURNMENT: ACTION TAKEN M/S Yee/Drago - To adjourn the meeting to Mon- day, the 1st day of November 1993 at 12:00 p.m. in the South San Francisco Conference Center, 255 South Airport Blvd. for further discussion of City goals and objectives. Carried by unanimous voice vote. Time of adjournment was 3:27 p.m. RESPECTFULLY SUBMITTED, ar ara . Battaya, t~ B ~ City~ City of South San Francisco APPROVED. Roberta Cerri ~e~j~Mayor- City of South Sa~Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the ,..._Office of the City Clerk and are available for inspection, review and copying. 10/26/93 Page 5