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HomeMy WebLinkAboutMinutes 1996-01-17 Mayor Jack Drago Council: Joseph A. Fernekes Eugene R. Mullin --lohn R. Penna Robert Y~ AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: 1. CIP Budget Workshop. 1/17/96 Page 1 MINUT_E$ City Council Municipal Services Building Community Room January 17, 1996 66 ACIIQN TAKEN ADJOURNED REGULAR MEETING 7:10 p.m. Mayor Drago presiding. Council Present: Council Absent: Fernekes, Mullin, Yee and Drago. Penna. City Manager Wilson stated the City Engineer will give the rational of the document, the Finance Di- rector will give an overview of the revenues and then there will be the document itself and details of the programs, if acceptable. City Engineer Wong gave an overview of the docu- ment: a summary of the project areas of the streets and railroad crossings; a map showing the current proposal projects and a summary of how the tables fit together as explained; projects completed and projects staff is asking Council to look at; East of 101 is included in the projects; major projects have to be looked at differently because they are expen- sive; etc. Councilman Mullin stated he has questions, because it is easier to deal with the dollars and give away $2 million, but there are things he does not understand and questioned the flip side of page 2, design work, done at 30% - does that mean one third of the pro- ject is finished. City Engineer Wong stated 30% does not produce a document. Councilman Mullin questioned the same page, Item 5, which he read two or three times on the Mazzanti property for a 250' water line which is currently provided and is being turned over to the City - this he did not understand. Is that going to be torn out and put in a new sewer and water line. If that is the A~DA 1. CIP Budget Workshop. 1/17/96 Page 2 ACTION TAKEN 67 case it has to be sold to the City. City Engineer Wong stated the Mazzanti property will be a private property while the sewer lines owned by the City are owned by the City. Mayor Drago explained that is for the Mazzanti house that will remain on the property, so it is talking about the water service to the property for they are going to live there. Discussion followed: Councilman Yee noted $20,000 is earmarked for the sewer line, but the City is not going to develop the Park right away, so shouldn't it be part of the park expansion rather than be done now; staff is looking for priorities and if Orange Park is going to be set back 2 or 3 years so Councilman Yee's point is well taken; Councilman Mullin noted there is not a map for the street im- provements which he wants to see where each of the improvements is going to be placed rather than flip back to an earlier map; Hickey Boulevard; DPS developer fees are incorrect on page 2; Coun- cilman Mullin needs a copy of the East of 101 Study; etc. Director of Finance Brooks presented funding pro- jections and explained the numbers: funding sources used in the CIP funding; the Price Club $220,000; the General Fund transfer; Overpass funds; funds for the construction of Junipero slide area, the FEMA funds and property owners; the RDA down- town from the Redevelopment; the Airport and Armor storm drain improvements; funding for ADA improvements; $80,000 for the classrooms; revenue from Measure A and Gas Tax; Parking District Authority funds and the Sewer Fund; etc. Discussion followed: the Council is looking at a little less than $3 million in CIP improvements; no projects have been eliminated and funds switched to something else, so it is $1.5 million; last year $500,000 was allowed in capital improvements and that was reduced to $300,00; Mayor Drago suggest- ed showing Councilman Mullin the agreement with the Price Club and accompanying documents for it is very complicated; the agreement will continue to the year 2006 when the debt will be forgiven; $250,000 in street resurfacing projects, but funds have been removed from that fund; the practice of moving Gas Tax funds around; seismic retrofit of AGENDA _ACIIQN TAKEN 1. CIP Budget Workshop. Councilman Penna Arrived at the Meeting: 1/17/96 Page 3 City Hall and the Library is approximately $3 mil- lion and Redevelopment money is set aside for the Library portion of the work; the work should be separated into two projects and if money is left over it should go to the Corporation Yard Project; what does the Council want to accomplish in an eighteen month plan; the second project is the relocation of the Corporation Yard out of Orange Park and the price has risen to $5 million due to square footage and $2 million has been allocated; there was con- troversy over Mr. Avanessian's plan; concrete build- ing or tilt-up or a fabricated steel building; staff was asked a year ago what the City could get out of Mr. Avanessian's plan with limited money, but they never came back with an answer; Council- man Yee is afraid staff is going to spend the money on more consultant designs when we have already spent hundreds of thousands on designs and no dirt has been touched even though we have the Avanessian plan done 8 or 9 years ago and have not gone out to bid; didn't Council vote last year to have Mr. Avanessian come back and make modifica- tions to down cost it and yet we still have the $5 million cost and the number keeps going up; say to Mr. Avanessian, where is a good project that we can operate in and build that into the project rather than the $5 million; Mayor Drago also felt there was no excuse for the Library not being done, because Council voted the funds and it should have happened and we are still looking and saying should we do it when the money is there; he still has a problem with the Orange Park improvements when we are still with the $5-$9 million figure - when do we get realistic numbers; staff is looking for direction and priorities and then they will come back with specific numbers; staff feels Council can approve the seismic work and the Corporation Yard which will take two years for design and construction and it will come out of the unallocated resources; there is $5.6 million in unallocated resources; etc. Councilman Penna arrived at the meeting at 7:50 p.m. Discussion followed: there is $2.4 million in the Orange Park reserve which will sit in the unallocated reserve until allocated; that would leave a standard 7%-10% that was set up for emergency reserve in the General Fund; there is almost $11 million in reserves; a break down of the reserves was given by the Finance Director; Councilman AGENDA ACTION TAKEN 1. CIP Budget Workshop. 1/17/96 Page 4 Mullin reiterated his taking his fiduciary responsibility seriously; was City Hall being done to save lives or to keep the building up; there is no difference; there is risk management involved in the project; there is an adopted earthquake stand- ard and the seismic improvements are to meet those standards even though they change after every earth- quake; Councilman Yee wants a monthly or quarter- ly report from staff so we don't come back in six months and nothing is done; there can also be anoth- er study session with more detail; staff can do that in 30 days and the City Manager will bring in eon- sultants and Mr. Avanessian; so this is the first time staff has had the authorization to do it; staff is to have a progress report every 30 days under items from Council; etc. Discussion followed: Hickey Blvd. Project has been on the books for several years and will be reallo cated for future years; $1 million dollars was allo- cated from Gas Tax funds for Hickey Blvd. between El Camino and Mission Road, so how can we assure that BART is going to do it; it is in BART's EIR to be constructed at the site; the real question is wheth- er BART is going to do it; there is no assurance that the County is going from Mission Road to Hillside Blvd.; assessment district bond monies were re- turned for Gellert Blvd.; Gas Tax monies will have to be spent on South Spruce; approximately half of Junipero slope is where the Daly City line and the work is reimbursable to this City from FEMA be- cause it happened during the storm and money from the property owners, so the City could be covered almost 100% for the Project but there are still a couple of punch list items Caltrans has to accept; undergrounding utilities; the trees are taking over the roadway between Junipero Serra and Arroyo, so why not use Gas Tax funds and fix it up; there will be additional root growth so do we accept that or start a planting program for we can't do the full strip; maybe use a different kind of tree; remove every third tree and start a replanting program; Councilman Yee's idea is to remove trees close to the curbs, leave the ones in the middle for foliage and maybe have a replanting program away from the curbs; Gull Drive; East of 101 calls for a series of public improvements - roads, signalization, pathways and trees; Gateway Boulevard left or right turn; the the total project cost is several million and Gas Tax funds can not be used; maybe use developers fees for funding, but if you start taking money out of the AGENDA ACTION TAKEN 70 1. CIP Budget Workshop. 1/17/96 Page 5 fund there will not be anything for the rest of the City; the Airport will be bustling in a matter of time and it could be done then through developers fees, as well as improving the sewer plant; Maple and Callan should be done; Ice Tea funds are Federal funds and the money is directed through the County and the County will pay for bus routes; North Canal will cover the frontage of the Corporation site for it was not included for the Corporation Yard to 0r- ange Park that fronts the Kaiser site; the question came up some time ago of whether the City wanted to relocate a fire station, then this could be an op- portune time to approach Kaiser for the site may be on the market; we should look at what additional site is need for the fire station and maybe sell it to us and we can integrate it into the Corporation Yard site; the central fire station site is a valuable site now and may not be in the future; Mayor Drago stated the City is trying to spur Kaiser along to develop or sell for the site is becoming a hardship; Mayor Drago directed staff to contact Kaiser on their plans for the land on West Orange, look into selling Central Station and relocating it where Kaiser is if they are going to sell; etc. Discussion followed: improving railroad crossings for safety; the railroad crossing on Linden and Railroad that goes to the lumber yard is dangerous; they still use it to bring in lumber; last month some- one was killed on a railroad crossing; storm drains; Councilman Mullin asked if staff was going to put in an Alida culvert because someone wants it; a consul- tant looked at the hydraulics above the line and after investigation said the bypass looked suspicious; Council had made the tour because of a breakdown on El Camino and the State came in and we repaired that and said it had nothing to do with the line above; Councilman Yee was not satisfied with the study because a lot of people are concerned with the project for it is nice to save $40,000 but it is not justice to the people; Mayor Drago agreed; Circle Court; storm drains; Councilman Yee suggesting using the $100,000 in Measure A and redevelopment funds for Airport and Armor for there is a storm drain explosed by the PG&E that the City wants to underground; sewer capacity problems at Airport Blvd. between Armor and Chapman; Water Quality Control Plant; improvements to easements on Del Monte and April that are behind properties and difficult to get to in backyards and between the buildings; WQCP analysis and Phases 1 and 2 of the A~ENDA 1. CIP Budget Workshop. 1/17/96 Page 6 ACTI_ON TAKEN work; how do you do a two story addition for the Fire Dept. at the MSB; project over the payment area, so you will be at the same elevation; has staff corrected the leakage and is it wise to put in more building; the leakage is along the sides of the build- ing; there is room in the training room; the Fire Chief wants to retain the training room for he feels it gets a lot of use; by moving the living quarters the Fire Dept. can expand the training downstairs; there is leakage through the walls and slab floors; improv- ing the facilities when there are no female fire- fighters now; if there are more than 5 employees there must be separate facilities and they have six; does it open up the ADA at every fire station; not necessarily; Councilman Mullin felt the safety issue of repairing the grid surface in the MSB garage floor should be top priority; etc. Consensus of Council - Move up repair of the grid surface in the MSB garage floor to top priority. Discussion followed: Councilman Fernekes felt that the back room of the fire station is hardly used at station 3 and there are a lot of boxes around and could not see putting money into something that was rarely used; Fire Chief Stark felt there is a lot of water leakage and the carpets should be rolled back; correct the problem by creating a blockage and there are problems in making modifications in the bath- rooms because it was an auto, lube and tire space; an adequate foundation was not put in under the windows and there is leakage and exhaust coming in from the garage where people are complaining of constant sore throats; OSHA was called in; outside they are working on the brick planters and the water comes in from Arroyo; Mayor Drago wanted to see the Fire Dept. work on the leakage and take the $60,000 and fix the floor; Mr. Bordi stated that in 1984 the Council had talked about putting in another floor because of the water coming in from Arroyo into the firemen's living quarters where they have to roll up the carpets and there is the mildew smell all winter and half of the summer; we did have OSHA come in and they were going to cite us, but we changed the filters every month they would not, however, there is still a problem; the Police Evidence Room has everything on pallets, but the leakage comes under the door; even though they fixed the planters and the water from Arroyo perco- lates from underneath; the ears coming down Camaritas and the exhaust is drawn into the living A~ENDA 1. CIP Budget Workshop. 2. Sidewalk Repair Program. (Cassette No. 3) .~o cd O ACI!QN TAKEN quarters and it is not an ideal place; so, buy the Atkinson site and build a new station; take a portion of the garage and build living space and convert the living space to parking and see if it is feasible; physical location for a fire station in contingent on response time; the MSB men's bathroom is starting to look bad from age and nothing being done; Alta Loma should be a joint master plan with the School District; look into the rights-of-way owned by SP being used as light rail; in the JPA the rights-of-way go back to the property owners; get the light rail plan and then notify SP and tell them the City has a potential interest; SP owns a whole list of spurs and that easement runs to the BART station to Tanforan and a light rail could run because it con- nects that; Councilman Mullin wants documentation with all dealings with the Price Club; etc. Director of Parks, Recreation & Community Ser- vices Nagel related: cost sharing; the property owner would pay for the repair in certain situations; that was discussed in the past and the City has con- tinued to fund basically under any circumstances; a street tree is owned by the City, the property owner will pay 50% because they have property values and the City maintains the tree; if it is a private tree they pay the entire cost for the repair if they fail to par- ticipate we put a lien and obtain payment; we can give the property owner a list of contractors and we will pay 50% if it is a City tree, but if it is their tree they pay the entire cost; tree roots are the biggest problem, the second is the storm or sewer line and the City pays the full cost; the third is deterioration where they modified or damaged the sidewalk then they pay a 100% of the cost; property owners are reluctant to pay any cost and that is why it is impor- tant to have a program in place; there is a list of 188 locations, but without a policy change that eom- pounds every year by more calls; etc. Discussion followed: roots pushing up and cracking the sidewalk; Councilman Penna suggested using a material, other than concrete, that would do the job, is flexible, durable and would not be a trip hazard; if asphalt is used, it will kill the tree, you will have the roller coaster effect and people will still trip; tartan track is used for running surfaces, but you still have to place concrete and rectify the root problems; staff will look into; sewer laterals are the responsibility of the homeowners, yet the City takes the responsibility if the sidewalk is damaged from a 1/17/96 Page 7 A~ENDA 2. Sidewalk Repair Program 1/17/96 Page 8 lateral then the City picks up the cost, but not with a tree root; the lateral is the clean-out from the outside; the backlog exists because people registered complaints under another policy which staff wants to resolve; is the policy a reason to get the City off the hook; there is a resolution on the books that shifts the whole cost to the property owners which was never implemented and the staff has been doing it at the City's cost yet, those that are suing the City are not on the list; Mayor Drago does not agree with charging because it is not the homeowners fault; Councilman Mullin stated some of these cases were identified by the City, not by the property owner, and staff wants the property owner to pay; the City will be expending the funds as it has for the last twenty years and so, Council has the legal authority to change direction and it is a political issue; if the City is going to remove a tree, it should re- place it with a tree; the staff gets complaints from people that do not want a tree back and if planted anyway they are broken in half; trees beautify a City; the City historically has maintained from the clean-out to the main line; it is important to have a program if the City is brought into Court; some other cities have been proactive and hired one per- son responsible for the sidewalk program and charge the property owner for half; Councilman Yee feels this City needs a policy so the Attorney can repre- sent us in Court and say we do have a program and will have a greater chance in winning the lawsuit; in the old days the Street & Highways Code require the adjacent property owners to maintain the sidewalk; that is the policy the Council adopted in 1978 and is the official legal position, but the difficulty is a ten or fifteen year practice of not doing that so the Council needs to come to a consistent position on a policy; usually the sidewalk is on public property not private property; what are the true savings; it is not money driven, but to get a program in place; Mayor Drago does not think money should be a criteria; Councilman Penna does not believe the streets of Railroad, Commercial, Grand, Miller and Linden belong to the property owners - they belong to the City; Mayor Drago asked do we have a prob- lem if the streets are ours; he asked staff to research the material Councilman Penna mentioned; City Attorney Mattas stated if the Council wants to keep from risk shifting it may want to keep the ordinance in place; Councilman Mullin was not comfortable with the City Attorney's further suggestion - the street trees that are at the edge of the sidewalk by ACTION TAKEN 2. Sidewalk Repair Program ADJOURNMENT: the curb and gutter, they are in the public right-of- way; the property lines do not go there, that is the property owners - he knows because he paid for it; he has a problem with the way it is structured right now; to say we have a policy, but we are going to do a hundred or more a year; he knew this was going to be a problem for no one knows what to do with the sidewalk; the City built the sidewalk and planted the flees and you are saying the property owner gets to pay for it - he disagrees; the City has a list and yearly makes a conscious decision to fix some of the damaged trees, because there are proba- bly 800 trips and falls out there so in essence we can have so much money to address this problem regard- less; City Attorney asked for clarification - does the Council want to completely exclude private partici- pation or does it want to see what is done in other communities or come back with something that does not require any private contribution; Councilman Mullin will be more comfortable with b), he wants to see a policy clear cut and he wants to see what the neighboring cities are doing for it doesn't make sense. M/S Penna/Fernekes - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment was 10:20 p.m. RESPECTFULLY SUBMITTED, Barbara A. Battaya, City City of South San Francisco APPROVED. ity of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 1/17/96 Page 9 Mayor Jack Drago Council: Joseph A. Fernekes Eugene R. Mullin ---lohn R. Penna Robert Yee ~I_~IES City Council Municipal Services Building' Community Room 75 January 17, 1996 ~PE~!_AL M E__E II_~ G CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO JANUARY 17, 1996 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 17th day of January, 1996, at 8:00 p.m. in the City Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Closed Session pursuant to Government Code Section 54956.8: Conference with real property negotiator regarding price and terms of payment related to 159 Oyster Point Boulevard (City-owned property). Negotiating parties Redevelopment Agency and Bay West Group. Dated: January 15, 1996 City Clerk City of South San Francisco AGENDA CALL TO ORDER: (Cassette No. 1) ROLL CALL: Closed Session pursuant to Government Code Section 54956.8: Conference with real property negotiator re- garding price and terms of payment related to 159 Oyster Point Boulevard (City-owned property). Negotiating ----.rties Redevelopment Agency and Bay West Group. ECALL TO ORDER: ACII_QN TAKEN 10:22 p.m. Mayor Drago presiding. Council Present: Council Absent: Fernekes, Mullin, Penna, Yee and Drago. None. Council adjourned to a Closed Session at 10:23 p.m, with the exception of Councilman Penna who has a conflict of interest relating to Shearwater, to discuss the item noticed. Mayor Drago recalled the meeting to order at 10:45 p.m., no action was taken and direction was given. 1/17/96 Page 1 AGENDA A~TION TAKEN ADJOURNMENT: M/S Yee/Fernekes - To adjourn the meeting. Carried by unanimous voice vote.' Time of adjournment was 10:46 p.m. 76 RESPECTFULLY SUBMITTED, APPROVED. · , City //'a~!r Drago, Mayor ~/ The entries of this Council meeting show the action taken b item. Oral communica- tions, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 1/17/96 Page 2