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HomeMy WebLinkAboutMinutes 1999-06-16 MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO SPECIAL MEETING JUNE 16, 1999 CITY HALL, CONFERENCE ROOM 400 GRAND AVENUE Call to Order: 6:02 p.m. (Cassette No. 1) Roll Call: Present: Councilmembers Femekes, Mullin and Penna, Mayor Pro Tem Masumoto, and Mayor Datzman Absent: None Others Present: City Manager Wilson, Assistant City Manager Moss, Assistant to the City Manager Quinn, Public Works Director Gibbs, Superintendent of WQCP Castagnola, Stormwater Coordinator Honan, Economic and Community Development Director Van Duyn, Finance Director Brooks, Assistant Finance Director Freeman, Parks, Recreation and Maintenance Services Director Nagel, Police Chief Raffaelli, Police Captain Haskin, Police Captain Cooper, Fire Chief Lee, and Assistant Fire Chief Lucia STUDY SESSION: Operating Budget for FY 1999/2000 City Manager Wilson reviewed the Budget Message, noting that the Council Finance/ Budget Subcommittee (Fernekes/Mullin) held meetings to review the budget in greater detail. He confirmed that it is a balanced budget that included some modest increases. (Proposed Operating Revenues Funds: $85,990,036; and proposed Operating Expenditures: $57,152,799.) Councilman Fernekes stated he was comfortable with the budget as presented and all questions were answered to his satisfaction. Councilman Mullin concurred with Councilman Fernekes and stated the subcommittee held three meetings to review the proposed budget. He agreed it is a conservative budget with revenues exceeding expenditures. Councilman Fernekes stated the only changes the subcommittee made were regarding the stipends for Boardmembers and Commissioners. Finance Director Brooks gave a visual presentation, first reviewing property tax and sales tax distribution, and a breakdown of the average cost of services per household ($2400 per year). He reviewed the "Summaries" portion of the preliminary report and responded to Council questions regarding the different revenue sources, including sales tax (increase 4%), property tax (increase 5%), TOT (increase 18%), motor vehicle license fees (increase 5%), etc. Mayor Datzman asked for a clearer picture of expenditures for the City Attorney's office, and staff explained why the litigation appropriations are shown in the expenditure summary. Councilmen Mullin observed that Councilmembers' names were omitted from the organizational chart. Director Brooks stated the City is substantially below the Gann limit and that this will be mentioned at the budget presentation for public information. City Manager Wilson briefly reviewed each department's budget, mentioning it was either status quo or if it had a slight increase, including the City Clerk's office, City Manager's office, Human Resources, Parks, Recreation and Maintenance Services, Library, Finance, Economic and Community Development, and City Attorney. Mayor Pro Tem Matsumoto stated her concern with the Y2K issue and staff indicated that ITD has given their assurance that computer programs are Y2K compliant. The breakdown for the Non-Departmental budget was distributed to Council for their review. At Mayor Datzman's request, City Manager Wilson explained the increase for EVP (Economic Vitality Partnership) and that a formula is being formatted to make it an equitable amount. Council discussed with staff what EVP provides, the lack of any "product", and its association with SAMCEDA. Councilman Mullin asked when will Peninsula TV be available in South San. Francisco (Channel 3) and staff stated that the cost figures, contractual agreement, and programming level, are still being determined. Mayor Pro Tem Matsumoto asked if funds were designated for millennium festivities and staff indicated that funds have been allocated for Council's decision on spending. Staff informed Council that chairs in the MSB/Community Room are to be replaced and the old chairs will be given to the Orange Library EOC room. During the discussion of the Human Resources budget, Mayor Pro Tem Matsumoto asked a report be prepared that looks at women and people of color in management positions. There was also a discussion of hiring the disabled and staff indicated a person was recently hired from Poplar Recare. Mayor Datzman suggested this item be scheduled for a study session if Council is going to look at the make up of the work force. (Cassette No. 2) SPECIAL CITY COUNCIL MEETING MINUTES MAY 19, 1999 PAGE 2 Councilman Penna asked for clarification regarding consultant services/fees and staff indicated that the money is budgeted under Materials and Services in the Redevelopment budget and other various departments. Fire Chief Lee assisted in the review of the proposed and significant modifications for the Fire Department and a discussion with Council regarding its expansion and phasing that was approved under its reorganization study. City Manager Wilson indicated that the Police Department's three-year progrmn is now fully implemented. Council discussed with staff the work at WQCP, state regulations, and the increase in demands in the laboratory. City Manager Wilson explained the expansion of positions and programs in the Parks, Recreation and Maintenance Services. There was a discussion of the Orange Park Master Plan, and the landscaping along the BART linear path. The landscaping will be funded by BART and SamTrans, but augmented and maintained by the City. Director Brooks reviewed the proposed budgets for each of the Redevelopment funds, low and moderate housing fund, and special funds. Council discussed with staff the equipment replacement program and the self-insurance fund budget. In conclusion, City Manager Wilson stated that if Council concurs, the budget will be brought forward to the June 23, 1999 City Council meeting, and will also include personnel requests, stormwater and sewer fee increases, and Municipal Code amendments. Director Brooks stated vehicle abatement costs, and the City Treasurer's investment report will also be scheduled for Council's review. Council thanked staff for a well-organized presentation. ADJOURNMENT Motion-Penna/Second-Matsumoto: To adjourn the City Council meeting at 8:55 p.m. Unanimously approved by voice vote. Respectfully Submitted: Approved: ~-Sylvia M. Pa;~y Clerk City of South San Francisco es L. Datzmar~Ma'yor~ ty of South Sa~,,P~ancisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The t.ape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. SPECIAL CITY COUNCIL MEETING MINUTES MAY 19, 1999 PAGE 3