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HomeMy WebLinkAbout2009-1-28 e-packet A GENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM WEDNESDAY, JANUARY 28, 2009 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment:For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber’s and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. KARYL MATSUMOTO Mayor MARK N. ADDIEGOPEDRO GONZALEZ Vice MayorCouncilman RICHARD A. GARBARINOKEVIN MULLIN CouncilmanCouncilman RICHARD BATTAGLIAKRISTA MARTINELLI-LARSON City TreasurerCity Clerk BARRY M. NAGELSTEVEN T. MATTAS City ManagerCity Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATIONS Recognition of outgoing Board and Commission Members. Maintenance SuperintendentAssociation (MSA) Superintendent of the year award presented to Frank McAuley. Wind & Solar Study results for the Water Quality Control Plant. AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL Announcements. Committee Reports. Council of Cities Nominations. Resolution allocating surplus Centennial Fundsand amending the 2008/2009 budget. CONSENT CALENDAR 1.Motion to approve the minutes of November 19, 2008, December 2,2008, December 15, 2008, December 22, 2008and January 14, 2009. 2.Motion to confirm expense claims of January28, 2009. 3.Motion to waive reading and adopt an ordinance amending Chapter 15.56 of the South San Francisco Municipal Code to adopt the Model California Floodplain Management Ordinance. 4.Resolution authorizing the acceptance of $74,500 in grant funding from the Association of Bay Area Governments to support risk management activities and amending the Public Works and Police Department budgets for 2008-2009. 5.Resolution awarding aConsultant Services Agreement to Mark Thomas & Company, Inc. for East of 101 Traffic Signal and Intersection Improvements in an amount not to exceed $105,100. 6.Resolution consenting to the withdrawal of a mistaken bid byInterstate Grading & Paving, Inc., and rejectingall base and alternate bids for the Hillside Boulevard and Forbes Boulevard Dig-outs Project. REGULAR CITY COUNCIL MEETINGJANUARY 28, 2009 AGENDAPAGE 2 7.Resolution approving Amendment No. 4 to the Employment Agreement between the City of South San Francisco and Barry M. Nagel for service as City Manager and Executive Director of the Redevelopment Agency. LEGISLATIVE BUSINESS 8.Motion to waive reading and introduce an ordinance amending Chapter 6.60 of the South San Francisco Municipal Code to assist in reducing the number of excessive false alarms the Police Department responds to annually; and Resolution amending the Master Fee Schedule and establishing a permit and fine structure for excessive false alarms. CLOSED SESSION 9.CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Agency designated representatives: Kathy Mount Employee organizations: AFSCME, Local 1569, AFL-CIO Confidential Unit, Teamsters Local 856 International Association of Firefighters, Local 1507 Mid-management Unit International Union of Operating Engineers, Local 39 South San Francisco Police Association Public Safety Managers Executive Management Unit. 10.CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(c)) Initiation of litigation: One Case. COMMUNITY FORUM ADJOURNMENT REGULAR CITY COUNCIL MEETINGJANUARY 28, 2009 AGENDAPAGE 3 DRAFT MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, JANUARY 14, 2009 CALL TO ORDER: 7:01 P.M. ROLL CALL Present: Councilmen Garbarino, Gonzalez and Mullin, Vice Mayor Addiego, and Mayor Matsumoto. Absent: None. PLEDGE OF ALLEGIANCE Led by Mayor Matsumoto INVOCATION None. PRESENTATIONS · Presentation of CRW Permit Center Online - presented by Director of Information Technology Doug Hollis and City Building Official Jim Kirkman. Director of Information Technology Hollis and City Building Official Kirkman demonstrated the new permit center online, which provides easy public access to permit information. The program, accessible at http://permits.ssf.net/Index.asp through www.ssf.net, was expected to reduce calls to the Building Department. · Demonstration of the Citys new live video streaming technology and related Regular City Council Meeting documents portal - presented by City Clerk Krista Martinelli-Larson. City Clerk Martinelli-Larson demonstrated the new City Council live video streaming technology and meeting information portal. The program, accessible at http://ci-ssf- ca.granicus.com/ViewPublisher.php?view_id=3 through www.ssf.net, was expected to enhance public access to City Council meeting information. AGENDA REVIEW None. PUBLIC COMMENTS Tony Wilson of Shelter Network described the high demand for shelter, including an increased demand of 60% over the past year. Mayor Matsumoto requested Mr. Wilson to reserve the remainder of his comments for the CDBG public hearing coming up later on the agenda. Karen Juwienatt, the Chairperson for El Camino's Elegant Evening Ball, invited Council and the public to the event which would take place at 6:00 p.m. on the evening of February 28, 2009 at the South San Francisco Conference Center. Tickets could be purchased for $45.00. The evening would include a silent auction, live auction, dinner, DJ and live band. Individuals interested in attending the event could e-mail [email protected]. ITEMS FROM COUNCIL · Announcements · Committee Reports Councilmembers reported on attendance at community meetings and events, including the YMI Christmas Party, the swearing in of Carole Groom to the Board of Supervisors, a HOPE Housing event, Mills Peninsula Health Services Senior Focus and the Harbor Commissioners Installation. Council wished residents a Happy New Year. Residents were also advised of an eWaste event at the Main Fire Station that would take place on February 27 and 28, 2009. Council also recognized Public Works Department staff for following up with CalTrans, which resulted in the updating of population numbers on freeway signs near City exits. The Fire Department was recognized for its work providing toys for needy children during the holidays. Specific items for further action and/or consideration were set forth as follows: Councilman Mullin requested staff to look into a problem with Pen Tv channel 26, which was experiencing transmission problems in instances where cable boxes were not employed. Councilman Garbarino reported the Centennial Fund had a surplus of $20,000.00. The issue of how to allocate the funds would be brought before Council at a future meeting. He also expressed disappointment that the Bay BIO Board had decided not to replace South San Franciscos seat on the Board. Instead, it planned to create an advisory board comprised of cities with a substantial amount of Biotech. He requested that the meeting be adjourned in honor of Tom Rancatore and Ed Blum. Mayor Matsumoto requested that a letter to Matt Gardner be put together stressing the importance of South San Franciscos seat on the Bay Bio Board. Vice Mayor Addiego requested staffs assistance in identifying shovel-ready projects that might be appropriate for consideration with respect to Federal Stimulus Funding. He suggested sending a list of such items back to Washington DC with Councilman Mullin who would be attending the Inauguration of Barack Obama and meeting with Councilwoman Speier. REGULAR CITY COUNCIL MEETING JANUARY 14, 2009 MINUTES PAGE 2 Mayor Matsumoto reported out of the Kaiser Liaison Committee that Kaiser would like to explore the option of using the former driving range space as a community garden during the time the PUC property was in the planning stages. Council agreed the option was worth looking into. CONSENT CALENDAR 1. Motion to approve the minutes of December 10, 2008 and both meetings of December 17, 2008. 2. Motion to confirm expense claims of January 14, 2009. 3. Motion to waive reading and adopt an ordinance adopting a Development Agreement with ARE SAN FRANCISCO No. 21, L.P., and ARE SAN FRANCISCO No. 42, LLC for a nine-story office/research & development building, five-level parking garage, surface parking and related improvements, on an approximately 7.027-acre site located at 213-217 East Grand Avenue. 4. Motion to waive reading and adopt an ordinance amending Section 20.76.170 of the South San Francisco Municipal Code, to require Type "C" Sign Permits, and establish regulations, for certain employee-oriented signs to be erected in multi-building, campus-like facilities. 5. Motion to accept the replacement of metal guardrails on Railroad Avenue and South Spruce Avenue as complete in accordance with plans and specifications. 6. Resolution No. 1-2009 to accept a grant in the amount of $268,718 from the Federal Emergency Management Agency to purchase self-contained breathing apparatus and equipment and amending the Fire Departments Operating Budget for fiscal year 2008/2009. 7. Resolution No. 2-2009 adopting the Peninsula Partnership Leadership Council Bill of Rights for the Children and Youth of San Mateo County. 8. Resolution No. 3- 2009 authorizing the acceptance of funding in the Amount of $2,500 from the South San Francisco Womens Club to support Library Collection and Literacy Services and amending the Library Departments 2008/2009 Operating Budget. 9. Resolution No. 4- 2009 authorizing the acceptance of $28,698 in funding from California Library Literacy Services to support Project Read Services and amending the Library Departments 2008/2009 Operating Budget. 10. Resolution No. 5-2009 authorizing the acceptance of $34,075 in grant funding to support Project Read Services and amending the Library Departments 2008/2009 Operating Budget. REGULAR CITY COUNCIL MEETING JANUARY 14, 2009 MINUTES PAGE 3 11. Resolution No. 6-2009 authorizing the City Manager to execute an agreement with the San Mateo County Transportation Authority for distribution of San Mateo County Measure A funds for local transportation purposes, in accordance with the 2004 voter approved Measure A, effective January 1, 2009. 12. Acknowledgment of Proclamations issued to Nella Conti in honor of her receipt of the IACCs 2008 Person of the Year Award and to Mike Aquilina and Osvaldo Lopez in honor of their retirements from employment with the City. Motion− Councilman Garbarino/Second− Councilman Mul lin. To approve Consent Calendar Items 1-5 and 8-12. Unanimously approved by voice vote. Item No. 7: Vice Mayor Addiego applauded the goals of the resolution advocating for children and youth but questioned the plausibility of enforcement. Library Director Sommer advised the Resolution was brought forth after a meeting with the Peninsula Partnership Leadership Council at which the proposed Bill of Rights was presented. The document was to be used as a template for the purpose of fostering healthy lives for children and their families. The Resolution would serve as a tool for reminding the community that childrens best interests should be at the forefront of local and community decisions. Vice Mayor Addiego commented the Resolution was something to be proud of and should be kept at the forefront as opposed to simply becoming part of the record. Council agreed with the Vice Mayors comments. Motion− Vice Mayor Addiego/Second−Councilman Garbar ino: to approve Resolution No. 2-2009. Unanimously approved by voice vote. PUBLIC HEARING 13. Public Needs Hearing for the one year 2009-2010 Action Plan for the Community Development Block Grant Program. Public Hearing opened: 8:26 p.m. Community Development Coordinator Adams advised various community members and non profit organizations were present to address Council regarding their programs and needs for CDBG funding. Mayor Matsumoto requested that each speaker stay within two (2) minutes and discuss the needs of their agency. Tony Wilson of Shelter Networks advised that as more local families lost their homes, the Agencys waiting list had ballooned to145. At the same time last year the waitlist REGULAR CITY COUNCIL MEETING JANUARY 14, 2009 MINUTES PAGE 4 consisted of 60 families. He advised the Agency had an 89% success rate with respect to finding permanent housing for individuals utilizing its services. Kate Harr of Rebuilding Together Peninsula advised CDBG funds would assist the Agency with helping individuals to repair their homes. Eighteen (18) applications for assistance were presently pending in South San Francisco. Joy Digginson, the Grants and Contracts Manager from CORA advised the Agency had seen a 75% increase in requests for shelter due to the economic downturn. Ten percent (10%) of the 5000 calls CORA receives annually are from South San Francisco; and last year the shelter housed ten (10) South San Francisco residents. Kate Wilson of Second Harvest San Mateo and Santa Clara County advised the Agency sponsored food assistance programs for County residents. Due to increased demand for services, the Agency anticipated its warehouse would run out of room by 2011. Accordingly, it would need to replace its warehouse in Santa Clara County with a larger warehouse in San Mateo County. Barbara Jwanouskous of Second Harvest Food Bank advised the demand for service had increased and the agency would have to increase intake to keep up. Second Harvest supported 16 Agencies in the City. Sixty seven percent (67%) of the Agencys service population consisted of low income families with children. Ivan Frasier of Ivan Frasier Consulting spoke on behalf of Mike Nevin and the Service League which was expanding in the area of supportive housing. Many South San Francisco residents have utilized the program which assists with recovery after jail exits. Bruce Hamilton of HIP Housing advised that funding and donation sources decrease when the economy goes down, while at the same time, the need for services increases. HIP was experiencing record participation and 70 individuals were interviewed for home sharing programs. Mayor Matsumoto expressed concern that when the City partnered with HIP Housing to create rental units, South San Francisco residents were not given priority. Mr. Hamilton apologized and noted one of the units in the apartment was presently available and the Agency could not find a South San Francisco resident to rent it. Community Development Coordinator Adams advised she was recently contacted by HIP regarding the unit and staff went through its contacts and various other housing resource lists to try and put HIP in touch with a South San Francisco resident that might be interested in renting the unit. Mr. Hamilton advised it was difficult to find a tenant that was qualified to rent the $1200/month unit. Karla Molina De Bourdon, Executive Director of North Peninsula Neighborhood Services advised the overall Agency incidence of assistance had increased by 30%, while at the REGULAR CITY COUNCIL MEETING JANUARY 14, 2009 MINUTES PAGE 5 same time donations were down 80%. She advised the Agency was ready to roll up its sleeves and help the community to pull through this time of current economic hardship. Public Hearing closed: 9:01 p.m. Councilman Garbarino commented that in the present economic climate it was going to be difficult to determine how to allocate the funds amongst the multitude of worthwhile agencies in need. Mayor Matsumoto questioned whether funds were expected to decrease. Community Development Coordinator Adams advised she expected funds would decrease and noted the irony that as the need increases, funding decreases. 14. Waive reading and adopt an ordinance amending Chapter 15.56 of the South San Francisco Municipal Code to adopt the Model California Floodplain Management Ordinance. Public Hearing opened: 9:03 City Engineer Razavi presented the staff report and displayed the revised Flood Insurance Rate Map, which identified various areas within the City at risk of being flooded. The most feared event was identified as the 100 year flood, which was statistically unlikely to occur, but must be considered. FEMA had been looking at levies throughout the United States since the New Orleans Katrina-related flood and revised the map as a result of this review. In order for citizens of South San Francisco to be eligible for the national flood insurance rate, Council would have to approve a new Floodplain Management Ordinance. Mr. Blackburn of FEMA was available to answer Councils questions on the subject. Mayor Matsumoto requested Mr. Blackburns assistance to interpret the map. Mr. Blackburn advised the map depicted areas of low risk versus areas of high risk. The higher the risk, the higher the rate of insurance. Mayor Matsumoto and Vice Mayor Addiego observed the Main Fire Station appeared to be in a high risk area. City Engineer Razavi noted that in the case of the Main Fire Station a significant levy installed in the area should be factored into the equation. Mr. Blackburn further noted the 100 year flood had a 1% likelihood of occurring on an annual basis; and the risk was not a chronologic one as the title would suggest. Mayor Gonzalez questioned whether the insurance rates would be affordable. Mr. Blackburn advised the rates would be approved by decision makers in Washington DC and could rise as much as 10% per year. Further, the rates would be determined by how much coverage the property owner sought. REGULAR CITY COUNCIL MEETING JANUARY 14, 2009 MINUTES PAGE 6 Public Hearing closed 9:21 p.m. Motion− Councilman Garbarino/Second− Councilman Mul lin: to waive reading and adopt an ordinance amending Chapter 15.56 of the South San Francisco Municipal Code to adopt the Model California Floodplain Management Ordinance. Unanimously approved by voice vote. ADMINISTRATIVE BUSINESS 15. Motion to approve an amendment to the Executive Compensation Plan by deleting second year of agreement and waiving right to receive CPI in year two of the contract. Director of Human Resources Mount advised the proposed motion related to an existing two (2) year agreement with the Executive Management Unit. Given the significant changes in the economic situation, the unit agreed to forgo the second year of its contract, which would have yielded a CPI increase. Mayor Matsumoto and Council thanked the Executive Management Unit for making this voluntary concession. Motion− Councilman Garbarino/Second− Councilman Mul lin: to approve an amendment to the Executive Compensation Plan by deleting second year of agreement and waiving right to receive CPI in year two of the contract. Unanimously approved by voice vote. CLOSED SESSION 16. Closed Session: Public Employee Performance Evaluations: (Pursuant to Government Code Section 54957) Employees: City Manager and City Attorney. COMMUNITY FORUM Closed Session opened: 9:28 p.m. Open Session resumed: 10:00 p.m. Report out of Closed Session: Nothing to report. ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 10:00 p.m. in honor of Tom Rancatore and Ed Blum. Submitted by: Approved: Krista Martinelli-Larson, City Clerk Karyl Matsumoto, Mayor City of South San Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING JANUARY 14, 2009 MINUTES PAGE 7