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Home My WebLink About2011-11-09 e-packetAGENDA CITY COUNCIL ' CITY OF SOUTH SAN FRANCISCO Wo% s . REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM WEDNESDAY, NOVEMBER 9, 2011 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non- Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item 9 you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and /or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO Vice Mayor PEDRO GONZALEZ Councilman RICHARD BATTAGLIA City Treasurer BARRY M. NAGEL City Manager KEVIN MULLIN Mayor MARK N. ADDIEGO Councilman KARYL MATSUMOTO Councilwoman KRISTA MARTINELLI City Clerk STEVEN T. MATTAS City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk's Office located at City Hall. If however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATIONS • Energy Upgrade Workshop by Susan McCue. • Presentation of Fire Prevention Month Poster Contest Winners by Fire Chief White and Fire Marshal Da Silva. AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL • Announcements. • Committee Reports. CONSENT CALENDAR 1. Motion to approve the minutes of October 26, 2011. 2. Motion to approve expense claims of November 9, 2011. 3. Motion to accept the 2010 Street Resurfacing Project: Various Streets as complete in accordance with the plans and specifications. 4. Motion to cancel the Regular Meeting of December 28, 2011. 5. Resolution modifying portions of the City Council Handbook pertaining to Boards and Commissions to add a section related to Emeritus Status and to align the remainder of the Section with recent Council legislative action. 6. Resolution accepting a Federal Safe Routes to School Program Cycle 3 grant in the amount of $119,300, amending the 2011 -2012 Capital Improvement Program to include the Los Cerritos West Orange Avenue Improvement Project and appropriating funds for the project in the amount of $169,300. 7. Resolution authorizing the City Manager to execute the Program Supplemental Agreement No. 017 -N with the State of California for the preliminary engineering of a Preventative Maintenance Program for various Bridges located in the City of South San Francisco. REGULAR CITY COUNCIL MEETING NOVEMBER 9, 201 I AGENDA PAGE 2 PUBLIC HEARING 8. Minor Amendments - Zoning Ordinance City of South San Francisco /Applicant /Owner Citywide P07 -0136: ZA11 -0006 & ND07 -0004 City -wide Zoning Ordinance — Consideration of Planning Commission's recommendation regarding adoption of Minor Amendments in order to re- establish Shopping Center Parking Regulations including revisions to the On -Site Parking and Loading Use table and Division IV, General Terms; and to revise the Land Use Regulations for the Downtown Districts to allow clinics and medical /business /professional offices on the ground floor, including revisions to the Land Use Regulations table, to further clarify the location of permitted or conditionally permitted uses in accordance with South San Francisco Municipal Code Chapter 20.550 ( "Amendments to Zoning Ordinance and Map "). ADMINISTRATIVE BUSINESS 9. Resolution amending the 2011 -2012 Fiscal Year Budget adding the position of Public Works Program Manager and deleting the positions of Public Works Supervisor and Public Works Superintendent from the budget organization chart and revising the salary schedule for the Mid - Management Unit recognizing these changes. COMMUNITY FORUM ADJOURNMENT REGULAR CITY COUNCIL MEETING NOVEMBER 9, 201 I AGENDA PAGE3 CALL TO ORDER: TIME: 7:06 P.M. ROLL CALL: PRESENT: Councilmembers Gonzalez and Matsumoto, Vice Mayor Garbarino, and Mayor Mullin. ABSENT: Councilmember Addiego. PLEDGE OF ALLEGIANCE: Led by Mayor Mullin. 111HROORN Improving Public Places Presentation and Volunteers of the Year Awards. Resident Judy Bush, representing the Improving Public Places ("IPP"), Ad hoe Committee, invited the public to an event on Saturday, November 5th at 9 a.m. for the unveiling of wild flower panels being installed on Centennial Way about 500 feet north of South Spruce Avenue, by the Oroweat building. IPP Member Shane Looper advised a planting would take place following the unveiling of the Panels. Participants would scatter several pounds of wild flower, poppies and lupine seeds. IPP Member Rich Holt advised IPP is a group of volunteers who enjoy planting flowers and trees to help add color to the City. Persons interested in becoming part of IPP could contact the Parks Department at 829-3837. He thanked all the volunteers. Ms. Bush next presented the Improving Public Places Volunteer of the Year Award. She explained the award is presented annually to a volunteer, and in this case, a family of volunteers for outstanding contributions to IPP. This year the Arias Family was selected to receive the award. The Arias Family was responsible for the maintenance and care of a portion of the sculpture garden at Orange Memorial Park. The Arias' keep the area weed and trash free and regularly attend all the planting events throughout the City which IPP schedules and sponsors each year. On behalf of the IPP Committee she invited the Arias family to the podium to receive the award. She congratulated the Arias family for all it had accomplished. Together with her children, Cynthia Arias thanked the committee for the award. She stated her family members volunteer for IPP because they enjoy doing the work together as a family. Mayor Mullin thanked Councilwoman Matsumoto for her leadership of IPP and the Arias family for their support and dedication to the City. Halloween Safety Presentation by Chief of Police Massoni & Safety Inspector Rosaia. Safety Inspector Dennis Rosaia presented safety tips covering costumes, trick-or- treating, home decorations and treats. He recommended purchasing fire retardant costumes or the use of fire retardant spray on costumes that were not fire retardant. He advised avoiding costumes that are baggy, hairy, have threads or have hanging items because they might catch fire and/or are trip hazards. Safety Inspector Rosaia also recommended the use of reflective tape on costumes. Parents of small children were advised to get trick-or- treating in before dark. Further, when decorating the house, fire retardant materials and/or fire retardant spray should be used. Battery operated or LED candles were recommended. Chief Mike Massoni provided additional safety tips. Children should always trick-or-treat in groups and stay together. Parents should know where older children are going trick-or- treating. Children should be reminded to never go into anyone's house. Chief Massoni urged parents to check all candy and items received trick-or-treating. He noted the Police Department does not have the facilities for testing candy; however, if a parent inspects a piece of fruit/candy and finds an object the Police would do an investigation. There are also websites parents can visit to determine what the candy should look like. The best advice is that if there is any uncertainty about the candy, throw it away, Chief Massoni closed by asking parents to remind their children that vandalism is never cool. Councilwoman Matsumoto asked if the Police Department modifies staffing on Halloween night. Chief Massoni replied staff is always increased on Halloween as it is historically one of the Department's busier nights. He encourages officers to be in the residential areas where there is a higher presence of trick or treaters. Councilmember Gonzalez thanked the Chief for having a safety tips flyer in Spanish. 0 PG&E Pipeline Presentation by PG&E Representative Ashlie Simpson, Ashlie Simpson, PG&E Government Relations Representative, thanked Council for the opportunity to provide an update on the pipeline construction project currently underway in South San Francisco. The project pertained to a segment of pipeline #132 which had been out of service since early summer. The line begins on Mission Road just south of BART, runs along Mission Road down to Antoinette Lane and ends at West Orange Avenue and A Street. Ms. Simpson provided a PowerPoint presentation explaining that during the early summer months, PG&E conducted and passed a hydrostatic pressure test on the line. It also conducted an in-line video assessment. During the video assessment and geological studies, it was discovered that the pipeline could be very vulnerable in the event of large REGULAR CITY COUNCIL MEETING OCTOBER 26, 2011 MINUTES - 2 - seismic activity. While the segment of pipeline falls under the parameters of the pipeline replacement program scheduled for 2012, PG&E determined to take extra precautions to secure the line in the event of an earthquake while providing viable service through the upcoming winter. The probability of an occurrence of an earthquake of critical magnitude is about I in every 260 years, or .39'%o chance per year. Taking into consideration conservative measures in the liquefaction zone analysis and given the importance of this segment to the overall pipeline transmission system on the peninsula, a 24" pipe was being inserted into the 30" pipeline as a temporary measure through the winter in order to provide reliable and safe gas service to the residents of South San Francisco. Dennis Thebeau, Principal Project Manager with CH2M Hill, gave an overview of the different activities along the construction route. He presented a map depicting a yellow area of high liquefaction which paralleled Colma Creek. In the event of a major earthquake, this zone could reach a liquid state and cause damage to the pipeline. Insertion of the 24" pipe would address this issue. Mr. Thebeau explained the project starts at the intersection of A Street and W. Orange Avenue. The project follows A Street to its end along a path behind Burger King, South City Car Wash, down Chestnut Avenue, into Antoinette Lane, bore the Colma Creek, from Mission Road and up to the point where the pipeline turns and heads north. The reason for inserting the 24" into the 30" pipe was related to efficiency and the need to meet the December 1, 2011 completion date. Ms. Simpson reiterated that this segment of pipe is part of the overall segment set to be replaced in 2012. This northern most segment of the pipe must be in service before the peak winter months where customers will be using greater amounts of gas. She then explained plans for the pipeline replacement project in 2012. She noted PG&E had been working closely with the Town of Colma and South San Francisco to find a new route for the ipeline. Currently it runs through rear yard easements between Evergreen and Holly, p I just off Mission Road and goes up towards San Bruno Mountain. PG&E intends to run the existing pipeline up Mission Road, turn it down Lawndale, back down Hillside Blvd. and Holly Avenue. PG&E was in the process of ongoing outreach to residents in these areas advising of the upcoming project. Residents with questions pertaining to current or future projects were encouraged to call PG&E gas specialist representatives at 888 - 743 -7431, 888-PGE-PGEI. For general overview PG&E questions, the website is www.pge.com and the customer call center number is 1-800-PGE-5000. Ms. Simpson closed by encouraging Contractors to follow California laws and call 811 before digging. Mayor Mullin thanked Ms. Simpson for the presentation and noted he was pleased that PG&E was exercising an abundance of caution given recent events in San Bruno. He questioned whether the aggressive December I't deadline could be met and what options PG&E would have if the project fell short of this timeline. Ms. Simpson replied that the system was then presently able to meet demand through the pipeline that ends at San Bruno Avenue. However, when the Peninsula begins to experience cold weather on December I", additional gas would need to be available to residents. Alex Weintraub, Project Manager, explained the December I" date was based on the historical record of cold winter events. The events, however infrequent, normally take place after December 1" and before the end of February. Accordingly, PG&E's goal was REGULAR CITY COUNCIL MEETING OCTOBER 26, 2011 MINUTES -3- to place the 6,000 foot section in service prior to that date. If anything unexpected happened, inconvenient but feasible alternatives were available. Mayor Mullin questioned whether the inconvenience would be to customers and/or to PG&E. Mr. Weintraub replied it is based on contingencies which would not mean additional work on City Streets. Mayor Mullin next questioned Ms. Simpson about the larger more permanent 2012 replacement project. He was concerned that given the December 1, 2011 timeline delays affecting the permanent project might take hold. Ms. Simpson replied the projects would be twin tracked. The 2012 replacement team had not stopped the work they started last year. However, the work was being done in conjunction with the pipeline replacement group, not separately. Councilwoman Matsumoto questioned the cone set up near the project on Mission Road. She noted she was driving through Mission Road and it was difficult and confusing. Ms. Simpson replied that the traffic control plans are submitted by a subcontractor that PG&E uses. She would be happy to work with Public Works to come up with something more feasible and less confusing to residents who travel on the street. Vice Mayor Garbarino asked Public Works Director Terry White which City staff members were overseeing the project. Public Works Director Terry White replied staff in the Engineering Department, primarily Bob Hahn and himself Councilmember Gonzalez asked about the mechanics of inserting the plastic pipe. Ms. Simpson replied that the pipes are made of steel. Steve Jameson, PG&E Construction Manager, explained 24" steel pipe would be inserted inside the existing pipe. The pipe would be welded according to API standards and then x- rayed. Safety and integrity are very important. Accordingly, the sections would be pulled in through the pipe. Once pulled together, a hydro, test on the pipeline would be run. It is usually an 8 hour test which tests for 1.5 times the expected operating pressure. Councilmember Gonzalez repeated what Councilwoman Matsumoto mentioned earlier regarding traffic. Mr. Jameson replied PG&E was more than willing to work with the City and Council to do a better job. He would meet with the crew in the morning and discuss it and call Robert Hahn to further discuss traffic improvements. Mayor Mullin questioned whether the permanent replacement pipe would operate side by side with the pipeline presently being worked on. REGULAR CITY COUNCIL MEETING OCTOBER 26, 2011 MINUTES -4- Ms. Simpson replied the present pipeline would be abandoned in place upon the operation of the replacement pipeline. Mayor Mullin questioned whether rain and inclement weather had been factored into the December 1" timeline for the project. Ms. Simpson replied that rain and/or bad weather might affect construction timelines, but workers would do as much as possible during bad weather to continue on an aggressive timeline as safely as possible. Mayor Mullin thanked PG&E for its comprehensive presentation and asked if Ms. Simpson could return before December I" to provide an update on the construction schedule. City Manager Barry Nagel noted Item 9 did not need hearing. PUBLIC COMMENTS Resident Dr. Joel Weddington stated he and his wife moved to South San Francisco a year and a half ago. They believe Council is doing a great job running the City and enjoy living here. As time goes on, they will be looking for ways to participate and volunteer. Mayor Mullin welcomed Dr. Weddington and his family. ITEMS FROM COUNCIL 0, Announcements. 0 Committee Reports. Councilmembers reported on attendance at community meetings and events, including a HEART Board of Directors Meeting, a LAFCo Meeting, a senior focus meeting at Mills Peninsula Hospital, the Historical Society Dinner, CCAG, Transportation Authority Meetings and the ABAG Fall Conference. Council congratulated Director Ranals and the Parks and Recreation Department on the successful Halloween event. Specific items for further action and/or consideration were set forth as follows: Councilmember Gonzalez requested that the City Attorney review and report back to Council regarding Brown Act requirements related to speakers' identifying information related to public comments. Vice Mayor Garbarino requested to adjourn the meeting in memory of Jenny Pariani, Mayor Mullin was invited to make a presentation at Housing Leadership Day on behalf of the City of South San Francisco because the City was recognized as doing quite a bit of work on the Grand Boulevard Initiative. He thanked Associate Planner Billy Gross for REGULAR CITY COUNCIL MEETING OCTOBER 26, 2011 MINUTES -5- putting the presentation together and City Planner Susy Kalkin for the opportunity to promote what is happening in South San Francisco. Mayor Mullin then asked Chief of Police Massoni for a brief update on the investigation of Joseph Majeraj's death and a general follow up on the other investigations related to the homicides that occurred in 2010. Chief Massoni stated that last year the City had 5 homicides which continue to be investigated. The leads related to the first two were getting cold. The Department has not received much new information and is still pursuing some leads, but is asking the community to step forward and assist, The Department has some promising leads in the December homicide that are being worked on continually. The most recent homicide in September of this year remains unsolved; however, the Department has received some information. The Chief remains optimistic that the homicides will be solved. He reminded the community that a $25,000 reward for information leading to arrest and conviction was being offered. Mayor Mullin asked Chief Massoni to remind the public about anonymous tip lines. Chief Massoni explained anyone can call the regular Department line at 877-8900 and ask to speak to an officer or detective. Callers do not have to identify themselves or where they are calling from. There is also an anonymous tip line, 952-2224 that anybody can call. That phone number is also answered by a live person who will ask questions but will not ask for identifying information. He encouraged anyone with any information to contact the Department. At Mayor Mullin's request, Chief Massoni next provided an update on the work of the NRT. The Chief explained that when Council approved the team, he gave the officers direction to take strict enforcement action and to do significant outreach within the community. The team meets with businesses in the Old Town area and throughout the City to keep in touch regarding neighborhood safety issues. If the team comes across a group of young children, men or women playing a game in the park, they will engage and try to get to know the individuals. Team members are walking the neighborhoods, meeting the neighbors, and spending time in the elementary schools and after school programs assisting kids with homework. To date, the team has built a very good relationship with the community. Chief Massoni stated that the feedback he has received from the business and civilian communities indicates a strong appreciation for the team's work. Vice Mayor Garbarino commented he went for a ride-along with the NRT and was very pleased to see the relationships team members had established and their positive presence in the community. Mayor Mullin mentioned that he had the opportunity to go for a ride-along as well and was very impressed by the team's professionalism. He asked the Chief to pass these praises on to the team and to keep Council and the public apprised of their progress. REGULAR CITY COUNCIL MEETING OCTOBER 26,2011 MINUTES - 6 - Request for a Sustainable Communities Strategy/ RITNA Policy Advisory Committee Appointee. Mayor Mullin appointed Councilwoman Matsumoto to this seat. CONSENT CALENDAR I . Motion to approve the minutes of October 12, 2011. 2. Motion to approve expense claims of October 26, 201 L 3. Waive reading and adopt Ordinance No. 1451-2011 amending Section 6.94.090 of the South San Francisco Municipal Code regarding Film Permit Processing Fees. 4. Waive reading and adopt Ordinance No. 1450-2011 relating to Franchise Towing Agreement. 5. Motion to accept the Solar System for Annex Building Project as complete in accordance with the Plans and Specifications. 6. Resolution No. 126-2011 authorizing the acceptance of $90,000 in grant funding to support Project Read and amending the Library Department's 2011/2012 operating budget. 7. Resolution No. 1272011 approving the use of funds from the Affordable Housing Trust Fund to preserve the affordability of BMR units citywide, approving a loan in the amount of $50,000 to preserve unit at Oak Farms, and approving execution of documents in connection with such loan. 8. Resolution No. 128-2011 approving an agreement for Community Development Block Grant funds between the City of South San Francisco as grantor and the City of South San Francisco Parks and Recreation Department and Library as grantees for the 2011-2012 fiscal year. Motion— Vice Mayor Garbarino/Second— Councilman Gonzalez: to approve Consent Calendar Items Nos. 1, 2, 4, 6, 7 and 8. Approved by the following voice vote: AYES: Councilmembers Gonzalez and Matsumoto, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilmember Addiego. Item 3: Councilmember Gonzalez questioned whether the ordinance was changing the current film permit fee. Assistant City Manager Marty Van Duyn replied that the ordinance was not changing the permit fee. Instead, it was removing the fee amount from the code and placing it in the Master Fee Schedule, which could be modified by Resolution in the future. REGULAR CITY COUNCIL MEETING OCTOBER 26, 201 1 MINUTES - 7 - Item 5: Councilmember Gonzalez questioned the maintenance of the solar equipment on the Annex. Acting City Engineer Sam Bautista replied that the photovoltaic system is virtually maintenance free. The City has a warranty from the contractor for a year. He further explained that the panels have a 20 year warranty and the inverters have a 15 year warranty. Vice Mayor Garbarino mentioned that in the staff report it stated annual electricity savings of approximately 85% he questioned how that translated in dollars. Acting City Engineer Sam Bautista replied that when they were looking into systems and looking at PG&E bills, the bill was $1,400/month, so it would be 85% of that. Councilwoman Matsumoto asked if that would be after installation costs and rebates. Acting City Engineer Sam Bautista replied that the City is already saving. Councilwoman Matsumoto clarified the City paid construction costs of roughly $358,000. She questioned when this amount would be realized in savings. Acting City Engineer Sam Bautista replied that in about 10.5 years the amount would be paid off and anything generated after that time would be direct savings. City Manager Nagel clarified the original funding for the project came from a grant from the Department of Energy. So the City's savings were already directly proportional to whatever it had been paying in electricity bills. Motion— Councilmember Gonzalez/Second— Vice Mayor Garbarino: to approve Consent Calendar Items Nos. 3 and 5. Approved by the following voice vote: AYES: Councilmembers Gonzalez and Matsumoto, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilman Addiego 9. Conference with Labor Negotiators. (Pursuant to Government Code § 54957.6) Agency designated representative: Kathy Mount Employee organizations: AFS,CME, Local 829, AFL-CIO Confidential Unit, Teamsters Local 856 International Association of Firefighters, Local 1507 Mid-management Unit International Union of Operating Engineers, Local 39 South San Francisco Police Association Public Safety Managers Executive Management Unit. Item not heard. REGULAR CITY COUNCIL MEETING OCTOBER 26, 201 1 MINUTES - 8 - W"TILTALIJ21 Councilmember Gonzalez requested to adjourn the meeting in memory of Manuel Contreras. Councilmember gonzalez then mentioned Councilwoman Matsumoto, Vice Mayor Garbarino and he were present at the Badge Sweating-in Ceremony at the Police Department and welcomed the new members of the Police to the force. He announced the Community Preservation Task Force would have an e-waste event on November 4th and 5h at Fire Station 61. Any funds generated from the event would be utilized to plant trees around the City. ADJOURNMENT Being no further business, Mayor Mullin adjourned the meeting at 8:21 p.m. in memory of Jenny Pariani and Manuel Contreras. �140' ted by; ,14 `t td :Joy Lartinelli,- City Qlerk City of South San Francisec� REGULAR CITY COUNCIL MEETING MR',�UTES -9- Approved: Kevin Mullin, Mayor City of South San Francisco OCTOBER 26, 2011 Listing of City Payments for Council Review I certify that the payments shown on this payment register are accurate and sufficient funds were available for payment.* DATED: 14 FINANCE DIRECTOR *Note: Items below do not include payroll related payments Checks: Date Amount 10/24/11 164,457,46 10/26/11 96,331.15 10/31/11 473,367.91 11102/11 141,342.92 Electronic Payments: Date Amount To Total Payments $ 875,499.44 EMMMUMOU 00 cis 0 LLB a) 0) m n r C7 N � r > C3 0 cLi CS C LL N c � C L Q a) 0 Ci J C3 0) (D E (lS CL.. U W T'. 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W J < f Z W W f� W W W W W U) 5)- n I ui uj W O O O J w z z W H < F- O Q W U � re 0C � C7 5E M LLLL 0- W Llm 0 LL O O CY U) z iJi J J O l J Cm„ Z z- N < LLU z z Z W W Ir 0 D 75 J) ry z Lo cr J Q Lo ` LLF f— m CY W U) 'n 0 03 r ~ Z 1 U) CI) � < o Er o Lz d oz Cry "Ioccxow N M C5) M c < rZ W r. 00 0 D 0 2 CQ N i ? 67 10 �: 0=-j 2zww000 W C. {yy ca W Lr) LO 0 N N M M Co 00 m m m N m m U') LO LO to LO u' co W W c.0 w W a) Oo W m W W W C) 0( D a 0 C� 0® o (N N N N N N N N N 00 0) 10 N N C'') N— M LO N M CC CD "�t LD r- n r CO M CO CO LL 0 C* i M co r� LLJ z W W tY C ® LY W W U) w o (D O W W Cn U7 Ll. W J < f Z W W f� W W W W W U) 5)- n I ui uj W O O O J w z z W H < F- O Q W U � re 0C � C7 5E M LLLL 0- W Llm 0 LL O O J Cm„ (D N N CS) 0 W Ir 0 0 (q Lo W Lo m r- C) u) Cd r N LLI N N M C5) M M h- rZ co 0 CQ N i ? 67 10 �: C) I"" W C. {yy E 9S W r J ui LLI CD CD rZ 0 IL W 10 �: C) I"" W C. Q E 9S W y S CY LL in U W> z J U z z c? d r Q. 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CL LU V ui U y ar LL m m m It It It It It v et "�t v v It er � 'IT It m CD m (D t--- 311 rl- t-- t� !-- t-- i>- I,- h- h- R ti M P- C) O C] C3 C7 0 C] C3 a 0 0 0 0 C) 0 0 C] C7 CJ CD N N N N N N N N N N N N N N N N N N N N C1 'It b' N CD sf LS) W M 0 C^7 I ' I r i i v C) C') D) CO (D 00 I`- "Ch C7 = 00 OD CO ct `t CD CD ZD N m V Et O 0 M N L4) C)7 CC) ch CD N 't LO 0 Q CD CD ' I`- r N C? M ti ti �t LD N M� It I'- M Cdr N N CO M M C7 N N CI) r CD N N P-- C7) N r N 't N Ca ti C7 M n C3) t-- N N l4) m N m t7` M co m M L£7 v' (D O* t£) 0 CD N N r W P+- C3) C9 M M M Lfi) M ct 't L() C3) � C7) CS) 0 0 r N LO M r T� V-- M M 0 I.() L() CO M W CO h- r C=D o W r CD N _ > N CD W > CD O 4B5 z 0 t1.. U) ui H W Q LL 0 w11 rw, rwe .w yw w yw� yw� pw� /w /w� /w� rw, wy w `w z_ yV iJ V L/ V U +../ ti.✓ i.J V ti_l V 0.1 V � 41 '� 0- w LL sr tz w r C Ce tr < z w w w w w W w w w W w W W w W W 0 U) m CJ) 4l3 4A U U? U7 G7 Gh Grl Gq G? CI? U7 419 J J F- CC tZ F- CC � tY I CC F- U U H U U C�.7 C~.� 4�J U U U U (~.? U U C~,� U C J � z w w W w w w W W w W w w w w W W z J J J J J J J J J ,J .J J J J J J w. I 0 w w w w w w w w W W W W w w W W W — — — — _ r — -ti — — CY t Lit W 0 0 U) 0 W 0 0 W W W W 0 0 0 0 �C <C J <C <C C d <L Q <t < < < <C <L <C <C 0) 0 4"'7 iti) CD CN "t Cl) Cl) CO (C) L() CL? r CD Cp CD r C) co - LS) N 4 a) 'i `h Lo (,A 0) m co -i co L() N tom- N Lo CO CO P^- r C7 Cl) N N r N co Co (D m IT Cl) L4) r N 0) co m r- r 4-) Wit' C9 r r r r N r .Y..L Z z UJ U cr- H [L' CL L0 U 0- ttt I t 0 Z 0 Z Z CoJ w W 0 <C z W 0 Q J � U) ~ W to H W w C? U) U) <L CD W () Lt_ F— z W 2i W C� <C z Y U) C� CY tY h•° Lo 0 LO CD It QD 0 CD M CD Lr) 00 .. 1.,^ to9l r F+ Q ICX LU 0 /4 yV �.r °43 4U C �a C1. t"D tC! z U z z 0 co 4") w z La 0 �A t F S G 4 41D U) aw 4u tz z LU IL l-i LU z al W < U) Z t% d J w F 4CO Q w 75 0 w --,) fit+. CL LU V ui U y ar LL m m m It It It It It v et "�t v v It er � 'IT It m CD m (D t--- 311 rl- t-- t� !-- t-- i>- I,- h- h- R ti M P- C) O C] C3 C7 0 C] C3 a 0 0 0 0 C) 0 0 C] C7 CJ CD N N N N N N N N N N N N N N N N N N N N C1 'It b' N CD sf LS) W M 0 C^7 I ' I r i i v C) C') D) CO (D 00 I`- "Ch C7 = 00 OD CO ct `t CD CD ZD N m V Et O 0 M N L4) C)7 CC) ch CD N 't LO 0 Q CD CD ' I`- r N C? M ti ti �t LD N M� It I'- M Cdr N N CO M M C7 N N CI) r CD N N P-- C7) N r N 't N Ca ti C7 M n C3) t-- N N l4) m N m t7` M co m M L£7 v' (D O* t£) 0 CD N N r W P+- C3) C9 M M M Lfi) M ct 't L() C3) � C7) CS) 0 0 r N LO M r T� V-- M M 0 I.() L() CO M W CO h- r C=D o W r CD N _ > N CD W > CD O 4B5 z 0 t1.. U) ui H W Q LL 0 w11 rw, rwe .w yw w yw� yw� pw� /w /w� /w� rw, wy w `w z_ yV iJ V L/ V U +../ ti.✓ i.J V ti_l V 0.1 V � 41 '� 0- w LL sr tz w r C Ce tr < z w w w w w W w w w W w W W w W W 0 U) m CJ) 4l3 4A U U? U7 G7 Gh Grl Gq G? CI? U7 419 J J F- CC tZ F- CC � tY I CC F- U U H U U C�.7 C~.� 4�J U U U U (~.? U U C~,� U C J � z w w W w w w W W w W w w w w W W z J J J J J J J J J ,J .J J J J J J w. I 0 w w w w w w w w W W W W w w W W W — — — — _ r — -ti — — CY t Lit W 0 0 U) 0 W 0 0 W W W W 0 0 0 0 �C <C J <C <C C d <L Q <t < < < <C <L <C <C 0) 0 4"'7 iti) CD CN "t Cl) Cl) CO (C) L() CL? r CD Cp CD r C) co - LS) N 4 a) 'i `h Lo (,A 0) m co -i co L() N tom- N Lo CO CO P^- r C7 Cl) N N r N co Co (D m IT Cl) L4) r N 0) co m r- r 4-) Wit' C9 r r r r N r .Y..L Z z UJ U cr- H [L' CL L0 U 0- ttt I t 0 Z 0 Z Z CoJ w W 0 <C z W 0 Q J � U) ~ W to H W w C? U) U) <L CD W () Lt_ F— z W 2i W C� <C z Y U) C� CY tY h•° co m O N a) C) N a CJ N �r 0 L7. 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U1 Z Z Z p3: J U U Li CL z CL Li 1.J U) Z < a � rya, -7 _j CO rL LL G'a '� � [] C.3 � N 0 LL Cai t1 H D a Q C`W C7 CN Cl) Nt 47 tl' C7S h Z Q 0 DATE: November 9, 2011 TO: Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: MOTION TO ACCEPT THE 2010 STREET RESURFACING PROJECT: VARIOUS STREETS AS COMPLETE IN ACCORDANCE WITH THE PLANS, AND SPECIFICATIONS It is recommended that the City Council, by motion, accept the 2010 Street Resurfacing Project: Various Streets, Federal Project No. STPL-5177(025) as complete in accordance with the plans and specifications. BACKGROUND/DISCUS SION On March 9, 2011, City Council adopted a resolution executing Program Supplement Agreement No. 016 -N appropriating $712,000 in funding from the Federal Surface Transportation Program (STP) for the 2010 Street Resurfacing Project to the City of South San Francisco, The project includes the resurfacing of Holly Avenue (from Hillside Boulevard to Mission Road), Arroyo Drive (from Junipero Serra Boulevard to Del Monte Avenue), Hilton Avenue (from Hickey Boulevard to Kipling Avenue) and Newman Avenue (from Clay Avenue to Hilton Avenue). The project was awarded to Interstate Grading and Paving, Inc of South San Francisco, California on May 11, 2011 and completed on September 29, 2011. FUNDING Funding for this project was included in the City of South San Francisco's 2010-2011 Capital Improvement Program (CIP/5 10-99999-st 1005) and sufficient funds were available to complete the work. The total cost incurred to date for the project is summarized below: Projected Actual Interstate Grading and Paving, Inc., Contract $1,132,895 $1,132,895 Construction Contingency — Change Orders $ 113,290 $ 425,120 Construction Administration/Signet Testing $ _ 85,,.000 $ 85,000 Project Cost $1,331,185 $1,643,015 Two contract change orders were issued for the project. The first change order resurfaced South Maple Avenue (from North Canal Street to Victory Street) and North Canal Street (from South Spruce Avenue to South Linden Avenue). The second change order replaced the sidewalk, curb, Staff Report Subject: MOTION TO ACCEPT 2010 STREET RESURFACING ROJECT AS COMPLETE IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS Page 2 of 2 and gutter on Miller Avenue between Linden Avenue and Maple Avenue. Staff took advantage of favorable unit rate costs to add in other CIP project work not originally bid as part of this project, however, funds were approved within the CIP to pay for these projects. Funds from the Miller Avenue Sidewalk, Curb and Gutter Replacement Project and Resurfacing Project were transferred to this project to cover the change order costs. The City's Underutilized Disadvantaged Business Enterprise (UDBE) goal of 0.96 percent was met by Interstate Grading and Paving, Inc. by subcontracting the trucking to achieve a UDBE percentage of approximately 0.97 compared to the original projected contract amount. CONCLUSION The project was inspected by City staff and completed in accordance with the plans and specifications. Staff recommends acceptance of this project as complete. A Notice of Completion will be filed with the County accordingly and payment performance bonds and retention funds will be returned to Interstate Grading and Paving, Inc. at the end of the thirty-day lien period. Staff will also invoice Caltrans Office of Local Assistance for reimbursement of $712,000 project cost. By:11�4" Terry White Director lic irector of ic. Works rh/rr Approve Nagel T?" M. N City Manager DATE-. November 9, 2011 TO: The Honorable Mayor and City Council FROM: Barry M. Nagel, City Manager SUBJECT: CANCELLATION OF THE REGULAR CITY COUNCIL MEETING OF DECEMBER 28, 2011 It is recommended that the City Council, by motion, cancel the regular City Council meeting of December 28, 2011. BACKGROUND/DISCUS SION: The second regular meeting of the City Council in December falls in the midst of the holiday season. As a result, staff is recommending the cancellation of the City Council meeting on December 28, 2011. CONCLUSION: Cancellation of the December 28, 2011 City Council meeting will not result in an adverse effect on City business. '"IMiy M. Nagel City Manager dj o DATE: November 9, 2011 TO: Honorable Mayor and City Council FROM: Krista Martinelli, City Clerk A SECTION RELATED TO EMERITI JS STATUS AND ALIGN THE REMAINDER OF THE SECTION WITH RECENT LEGISLATIVE ACTION BY COUNCIL. It is recommended that the City Council adopt the attached Resolution modifying portions of the City Council Handbook pertaining to Boards and Commissions to add a section related to Emeritus Status and to align the remainder of the Section with recent Council legislative action. Revisions pertaining to Emeritus Status At a Special Meeting on October 18, 2011, Council directed the City Clerk to add language to the Board and Commission Section of the City Council Handbook pertaining to Emeritus Status. Council's direction included adding the following: (1) criteria for the granting of Emeritus Status; (2) a limitation of one [ 1 ] Emeritus Member per Board/Commission; and (3) the role of an Emeritus Member, The attached revisions to the Board and Commission Section of the City Council Handbook establish the above. Revisions bringing the Handbook in line with Recent Council Legislative Action During the course of reviewing the Board and Commission Section of the Council Handbook relating to Emeritus Status, Council and the City Clerk identified portions of the Section and Appendices in need of modification to coincide with recent Council legislative action pertaining to Boards and Commissions. Accordingly, the attached modifications incorporate the procedures and principles established by the following Council actions: (1) Ordinance No. 1395-2008 (amending Title 2 of the South San Francisco Municipal Code regarding terms and term limits for Members of the City's Boards and Commissions); (2) Resolution 27-2009 (establishing Biannual Board and Commission Interviews in December/January and May/June of each year and establishing procedures for Recruitment Notices); (3) Ordinance No. 1440-2011 (Repeating Chapter 2.58 and amending Chapter 2.56 of the South San Francisco Municipal Code to transfer the role and responsibilities of the Historic Preservation Commission to the Planning Staff Report Subject: Modifications to the City Council Handbook pertaining to Boards and Commissions Commission); and (4) direction Council has given pertinent to the Board and Commission Absence Policy, CONCLUSION Approval of this Resolution will modify the City Council Handbook to: (1) add rules and procedures pertaining to Emeritus Status; and (2) bring the Board and Commission Section of the Handbook inline with recent Council legislative action related to Boards and Commissions. �'staofF�/ City Clerk GNNagel City Manager Attachments: Resolution with modified portions of City Council Handbook and Appendices attached Ordinance 1395-2008 Resolution 27-2009 Ordinance 1440-2011 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA RESOLUTION MODIFYING PORTIONS OF THE CITY COUNCIL HANDBOOK PERTAINING TO BOARDS AND COMMISSIONS TO ADD A SECTION RELATED TO EMERITUS STATUS AND ALIGN THE REMAINDER OF THE SECTION WITH RECENT LEGISLATIVE ACTION BY COUNCIL. WHEREAS, the City Council directed the City Clerk to add language to the Boards and Commissions Section and relevant Appendices (the "Section") of the City Council Handbook establishing procedures for granting, limitations on and the functions of an Emeritus Board or Commission Member; and WHEREAS, pursuant to review of the Section, Council and the City Clerk discovered portions were in need of modification to reflect changes effected by: (1) Ordinance No. 1395-2008 (amending Title 2 of the South San Francisco Municipal Code regarding terms and term limits for Members of the City's Boards and Commissions); (2) Resolution 27-2009 (establishing Biannual Board and Commission Interviews in December/January and May/June of each year and establishing procedures for Recruitment Notices); (3) Ordinance No. 1440-2011 (Repealing Chapter 2.58 and amending Chapter 2.56 of the South San Francisco Municipal Code to transfer the role and responsibilities of the Historic Preservation Commission to the Planning Commission; and (4) direction Council has given pertinent to the Board and Commission Absence Policy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby establishes that the attached modifications to the City Council Handbook set forth in pages 21-24 of the City Council Handbook and the corresponding appendices 7, 8 and 9 are hereby adopted. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 9l' day of November, 2011 by the following vote: AYES: T.-I-IRWA0 • ATTEST: City Clerk NUT&R-01F)WOR I The City of South San Francisco is a municipal corporation, South San Francisco is a general law city, established pursuant to California law, with a City Council-City Manager form of government. In order to collect and clarify its procedures and policies, and as provided by Government Code Section 36813, the City Council establishes this handbook. This handbook is designed to be periodically updated, in order to reflect either changes in the law or Council procedure or policy. This handbook is not intended to be a legal statement, and is not written in legal term ,November,2Qll____ The presiding officer conducts the hearing in such a manner as to provide for freedom of speech and expression of opinion, subject to the limits of courtesy and respect of others. Comments and questions from the public are limited to the subject under consideration. Depending upon the extent of the agenda and the number of persons desiring to speak on an issue, the presiding officer may limit a speaker's time. Any person speaking may be questioned by members of the City council, In those instances where there is a specific applicant for a matter which is the subject of a public hearing, the applicant is entitled to make a presentation at the commencement of the public hearing, and also is entitled to make any concluding remarks, just prior to closure of the public hearing. Councilmembers should not speak on an issue until the public hearing has been closed. Once a hearing is closed, it is inappropriate for the public to speak except to answer an inquiry of a Counciltnember, as addressed through the chair. When the Council conducts a quasi-judicial hearing, particularly when it is hearing an appeal of a decision by a Board or Commission, on a case-by-case basis the City Attorney determines if alternate hearing procedures are necessary and advises the City Council accordingly, All persons interested in the matter which is the subject of a hearing are entitled to submit written or photographic evidence relevant to the issue for consideration by the Council, in addition to or in lieu of any oral evidence. The Council determines relevancy. If the Council feels that material is relevant but that due to its quantity or complexity there is insufficient time to fully review it, the hearing may be recessed or continued. All evidence considered by the Council in reaching its decision must be retained by the City as part of the record, as a supplement to but not as a part of, the minutes. The Council retains discretion to accept or to reject new documentation furnished on the night of the Council meeting. Advocates of a matter before the City Council who furnish documentation on the night of the Council meeting are expected to furnish sufficient copies for the City Council, City Clerk, and City Manager. Failure to do so may cause the Council to reject consideration of such information, or cause the item to be continued. If a Councilmember has met with a proponent or opponent of a matter which is the subject of a hearing, that meeting should be acknowledged on the record prior to the opening of the hearing at the Council meeting. Boards and n 119 -qpmlnissio s (except the Housing Autho are established by_ordinance and set forth in the Municipal Code. The purpose of Boards and Commissions (except the Housing Authority and Design Review Board) is to provide advice to the City Council to aid in its decision making and to handle matters within its area of expertise. Boards and Commissions M should submit their recommendations to the Council in writing. Once Council has reached a decision after due consideration of a matter, it is inappropriate for a Board or Commission to criticize or attempt to change a decision made by Council. A list of staff members who serve as primary staff contact to each Board and Commission is included as Appendix 7. No member of any Board or Commission may be a member of any other Board or Commission or hold any paid position with the City, unless otherwise approved by the Council. In order to be eligible for an appointment to any Board or Commission, a person must be a resident of the City, unless otherwise provided by law. The members of each Board or Commission (except the Design Review Board) are appointed by the Council in accordance with governing law. The number of members, length of terms, time of appointment, and method of appointment differ. The accompanying chart, set forth in Appendix 8, sets forth the composition of each Commission. Members are subject to removal by a vote of three Councilmembers. Board and Commission members are appointed to serve for one term at a time. Terms continue until a successor is appointed and qualified. Except when appointed as a Commissioner Aneritus_by the Council, no Board or Commission member may serve more than Del~, -------------------------- ------------- the authorized number of terms on any one Board or Commission as set forth in the municipal code. Bicycle and Pedestrian Advisory Committee members serve for an indefinite period of time. All Board and Commission members except Bicycle and Pedestrian Advisory Committee members, Emeritus Members, Ex Officio Members and Council representatives to the Conference Center Authority are compensated at a rate of $50.00 per regular meeting. From time to time the Council may establish non-compensated citizen committees or task forces of limited duration to focus on specific topics Procedure for Making Appointments and Reappointments Any person desiring to be considered for an appointment to any City Board or Commission must complete an application indicating on which Board or Commission be or she desires to serve. Applications may be made on an on-going basis. Applications are considered current for one year from the date received. The process for selection of �mrnissioners is set forth in Appendix_ Lwow. 9. Any appointees must comply with appropriate provisions of law regarding disclosure of financial interests, if applicable. It is the policy of the City Council not to appoint any person to a Board or Commission who would have continually recurring conflicts of interest requiring abstentions, or an excessively high percentage of such situations. Appointments are for a single term. At the conclusion of this term, after consideration of the member's record (including attendance), an individual may be reappointed for a second term. 22 fil in the same manner as original Vacancies in any board or commission are led -------------- _by_appointment ------------------ ------------- appointment, When a vacancy occurs leaving an unexpired portion of the term, any appointment is for the unexpired portion of the term. The interest of the City is best served by actual and regular participation by Board and Commission members. Thus, upon the second absence from a regular meeting within a twelve-month period, a member shall receive a written communication from the Mayor advising of the potential consequences of a third absence within the rolling twelve-month period. Any member of an appointed Board or Commission missing a third scheduled meeting within any rolling twelve-month period pjay have his or her name automatically placed on the next regularly scheduled City Council agenda for consideration of possible removal from the Board or Commission. Members are also encouraged to give advance notice of their absence from a meeting. This- Fannatted. _746trjed, Line spacing: absentee policy as expressed in the Council Handbook shall be as provided on the Board and single, Hyphenate Tabs., Not at -U.15" Commission form and provided in the congratulatory letter welcoming new Board and Commission members, ------- I., ----------- - - - - - - - - - - -` Dekftd. I The preceding procedures shall not apply to non-voting emeritus _K bers of appointed Boards DeAsW. c and Commissions. Any member of an appointive Board or Commission may also be removed by _wed. simple majority vote of the City Council. Government Code Section 54974 provides that whenever an unscheduled vacancy occurs, a special vacancy notice shall be posted within twenty days (20) after the vacancy occurs and that final appointment to fill such vacancy shall not be made for at least ten (10) working days after such posting. Pursuant to Government Code Section 54927 the City Clerk maintains a list of all Board and Commission members. Procedures for granting Emeritus Status A termed out or otherwise resigning Board or Commission Member may apply to the Cit Council for Emeritus Status related to the particular Board or Commission on which lie or she served, The Criteria for granting Emeritus Status, limitations on F-ranting, authority and the role of an Emeritus Board or Commission Member are set forth below: ,Erneritus Criteria ForM~, Font Nat IWIC, NO - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- --- unaertine ., eThe applicant must have -over- 5-0 ---------------------------J-- years of uninterrupted service to the Cily in various Formafted. -indent. Lett 0 First capacities including but not limited to as an employee, _a _..volunteer. andLo_ra line: 0 :,rant., Not Italic' Commissioner. a The applicant must be an active participant in the Community. rte: Font: Natltaiic eThe an-plicantIs historical/institutional knowledge must contribute to the Agency's discussions. ,Limitation on Grantin&Emeritus Status - - - ---- - - - -- - - - - - - - - - - - -- - - - - - - - - - - - Fonmftedr Font., Not Italic ------------------------_ There is to be only one seated Emeritus Member on any single Board or Commission at any given time. ----------------------------------------------------------- LA�mzstftd: Font. 23 The Role of an Emeritus Board or Commission Member eThe Emeritus will be a recognized Board and Commission Member, 4ppearing on all rosters and being-invited to all Board and Commission events with Emeritus Status noted. e The Emeritus will receive all Commission paraphernalia, including, but not limited to nametags, meeting placards, jackets, T-sbirts, etc, with Emeritus Status noted. e The Emeritus is not subject to the Board and Commission absence policy. eThe Emeritus will sit on the dais and Particivate in discussion at meetinU of the respective Board or Commission. e The Emeritus does not have a voting role on the Commission. a The Emeritus' _Vresencc. is not necessaa for a quorum. fb.Mited.- Font.• Nat �Aallc * The Commission may schedule-a meetinp, even if the Emeritus cannot attend. s The Emeritus will not participate in Closed Sessions of the respective Board or Commission. e In the case of the Personnel Board, the Emeritus cannot participate in a Personnel Board L)Jsciplinary Hearing. whether held in open or closed session. a Due to the non-voting role, the Emeritus will not receive a stipend for meeting attendance. V--- -------------- ---------------------------------- ---------------------- Council of Cities /City Selection Committee On the first vote for a position selected by the Council of Cities/City Selection Committee, the City's designated representative must vote in accordance with the City Council's direction. All subsequent votes are left to the discretion of the designated representative. Individual City Councilmembers are not authorized to speak on behalf of the City or the Council with regard to City or Council policy or positions, except when such policy or position has been clearly established or when the Councilmember has been designated as a spokesperson on a given subject. Periodically the City Council is requested to formally support or oppose state or federal legislation. In considering whether or not to take such action, it is Council policy to determine first if the legislation involves matters pertaining directly to the City of South San Francisco or its residents as a whole. If the subject matter does not relate directly to city business or to local citizens, then the Council declines to take a position. If the legislation could be expected to affect the city or its citizens, then the Council may elect to take a position. 110 03 Q1011 In making grants available to community organizations, the City Council adheres to the following policy: Grant awards are made only for purposes which are legal. 24 141s=C Preservanon UOMMISSI!�� as Staff Liaisons to Boards and Commissions Library Board Library Director Parks and Recreation Commission Director of Parks, Recreation and Maintenance Services Parking Place Commission Director of Economic and Community Development Personnel Board Director of Human Resources Planning Commission Housing Authority Chief Planner Executive Director Design Review Board Chief Planner Cultural Arts Commission Director of Parks, Recreation and Maintenance Services Conference Center Authority Executive Director F.11 9 Q WI 11 ilk Number Term Time of Appointment Method of of Length Appointment Members Library Board 5 3 years Fiscal Year City Council Parks and 7 4 years Calendar Year City Council I Recreation 2 Architects 4 years Calendar Year Planning Parking Place 3 3 years Calendar Year City Council Personnel Board 5 4 years Calendar Year City Council Planning 7 4 years Calendar Year City Council Housing Authority 7 Non-Tenant March City Council ts, or 4 years Designers Tenant I Building members- 2 or years Cultural Arts Up to 15 4 years Calendar Year City Council Design Review 2 Architects 4 years Calendar Year Planning Board Commission 2 Landscape Architects, Horticulturis ts, or Designers I Building or Engineering Contractor Conference Center 9 members 4 years ----- I Mar-01 Authority "Ag Q ORM C&I 8 Deleted: 2 or 3 yew DeIeW: Casend®r Y. Page 1: (1 ) Deleted 11/1/201112 :544 :Op PM Historic Preservation Commission Director of Economic and Community Development Commissions, Boards, and Committees Application Process Council Procedures Application Anyone interested in serving on a City Commission, Board or Procedures Committee must complete and submit a City Commissions, Boards, and Committee application. Fornis are available in the City Clerk's Office and online at www.ssfnet. If there is no 'vacancy, the City Clerk will hold the application on file for one year from receipt. If there is a vacancy, the City Clerk will notify the applicant of the date, time and location of the Biannual City Council Meeting for Board and Commission Interviews/Appointm eted. work with the Mayor to dermine filing period, compose an �announcement t=chure, advertising, and agree upon other relevant dates, interview Eligibility Review All applications received by the filing date are reviewed by the City process, and interview questions. Clerk for conflict of interests, qualifications, residency and voting status. Other than those City employees who are currently serving on a Commission, Board, or Committee, City employees are generally considered to have a conflict of interest and generally will not be appointed (but may be re-appointed). However, any retired or former City employee is eligible and prior employment with the City is not considered a conflict of interest. Appointment Except for the Conference Center Authority, Council may consider Procedures/Criteria any Commission, Board, or Committee applicant who is a registered voter in the City of South San Francisco. ,Qouncil will receive all qualified candidate_ application materials for Deleted: The Mayor I - - - - - - - I ----------------------- - - - - - - -_ - - - - - -- review prior to interviews�,� City - Watedt and along w_ t Ci Clerk (or Council sub- committee) will develop su gpeged. questions for a structured interview Ddeted- t process. Interview appointments will be scheduled and candidates will be notified by the City Clerk During the interview, applicants will be assessed for background that would make the candidate a good appointee, any continually recurring conflicts of interest, and reasons for wanting to serve the City. Only those candidates who support the Council's philosophy and who can regularly attend meetings will be appointed. Rcvisod 10/05 APPENDIX 9 10 Commission, Board, and Committee Application Process Page 2 City Council Procedures Reappointment No later than -one niqqt4 prior to a term expiring, the Commissioner, Tk- Process Board Member,- or Committee Member will be asked about interest in Pelebd, reappointment. If not interested, a letter declining reappointment should be forwarded to the City Clerk. If interested in reappointment, an application must be submitted to the City Clerk by the final filing date. D�� app ointment will be advertised to notif y_ other interested cwe-d. N. less 6D p p to --------- , persons. The Commissioner, Board Member, or Committee Member ffie tffm ding t who is interested in reappointment, as well as any other qualified persons, who have applied, will be considered in the selection process. Reappointment The Council may not reappoint anyone who has demonstrated non- Procedures/Criteria support for the Council's philosophy, who has been absent from more than one-third of the regular meetings within a rolling 12 -month period, or who has a continually recurring conflict of interest. Term of Office Other than the Housing AuthoijtLApp9intmentS to a specific Deleted: Othw than the Cultwal Arts Commission, Board, or Committee are limilea-t-o-a maximum of C==,sSton, El (Conference Center Authority, Cultural Arts Commission and Deleted: four cun=udve tems Recreation Commission. Parkin iz Place Commission, Personnel Board, and Flannin g Commission) or 4 (Library Board) full terms. An appointment to serve out an unexpired term shall count as a first term if, at the time of the appointment to the unexpired term, there remained one-half 2Lu .s _onel �dor more of the term to serve. If a person is appointed to serve a portion of an unexpired term, which is less than one-half of the term plus L j s one I day, it shall not count as the member's first term for the purpose of term limits, = Umh Orientation Each new Commissioner, Board Member, or Committee Member will have an orientation by the Department Head for which the Commission, Board, or Committee has responsibility, by the City Attorney to review legal issues, and by the Mayor or designee to communicate council philosophy. APPENDIX 9 11 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA AN ORDINANCE AMENDING TITLE 2 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE REGARDING TERMS AND TERM LIMITS FOR MEMBERS OF THE CITY'S BOARDS AND COMMISSIONS NOW THEREFORE, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION 1. LIBRARY BOARD AMENDMENTS The City Council hereby amends South San Francisco Municipal Code Section 2.52,040, regarding term limits for the Library Board as follows: 2.52.040 Board of trustees—Limitation of terms—Vacancies. Trustees shall be limited to four consecutive terms. For purposes of calculating consecutive terms, service of at least eighteen months plus one day during a term shall be counted as a complete term; all prior continuous service of existing Trustees shall be counted. Upon serving the maximum number of consecutive terms, a Trustee shall not be eligible for re-appointment to the Library Board of Trustees for a period of two years. SECTION 2. PLANNING COMMISSION AMENDMENTS The City Council hereby amends South San Francisco Municipal Code Section 2.56.030, regarding term limits for the Planning Commission as follows: 2.56.030 Limitation of terms—Vacancies. Commissioners shall be limited to three consecutive terms. For purposes of calculating consecutive terms, service of at least two years plus one day during a term shall be counted as a complete term; all prior continuous service of existing Commissioners shall be counted. Upon serving the maximum number of consecutive terms, a Commissioner shall not be eligible for re- appointment to the Planning Commission for a period of two years. SECTION 3. HISTORIC PRESERVATION COMMISSION AMENDMENTS The City Council hereby amends South San Francisco Municipal Code Section 2.58.050, regarding term limits for the Historic Preservation Commission as follows: 12 2.58.050 Limitation of terms--Vacancies. Commissioners shall be limited to three consecutive terms. For purposes of calculating consecutive terms, service of at least two years plus one day during a term shall be counted as a complete term; all prior continuous service of existing Commissioners shall be counted. Upon serving the maximum number of consecutive terms, a Commissioner shall not be eligible for re- appointment to the Historic Preservation Commission for a period of two years. SECTION 4. PARKS AND RECREATION COMMISSION AMENDMENTS The City Council hereby amends South San Francisco Municipal Code Section 2.60.030, regarding term limits for the Parks and Recreation Commission as follows: 2.60.030 Limitation of terms—Vacancies. Commissioners shall be limited to three consecutive terms. For purposes of calculating consecutive terms, service of at least two years plus one day during a term shall be counted as a complete term; all prior continuous service of existing Commissioners shall be counted. Upon serving the maximum number of consecutive terms, a Commissioner shall not be eligible for re- appointment to the Parks and Recreation Commission for a period of two years. SECTION 5. PERSONNEL BOARD AMENDMENTS The City Council hereby amends South San Francisco Municipal Code Section 2.62.030, regarding term limits for the Personnel Board as follows: 2.62.030 Limitation of terms—Vacancies. Board members shall be limited to three consecutive terms. For purposes of calculating consecutive terms, service of at least two years plus one day during a term shall be counted as a complete term; all prior continuous service of existing Board members shall be counted. Upon serving the maximum number of consecutive terms, a Board member shall not be eligible for re- appointment to the Personnel Board for a period of two years. SECTION 6. PARKING PLACE COMMISSION The City Council hereby amends South San Francisco Municipal Code Section 2.64.030, regarding term limits for the Parking Place Commission as follows: 2.64.030 Limitation of terms—Vacancies. Commissioners shall be limited to four consecutive terms. For purposes of calculating consecutive terms, service of at least eighteen months plus one day during a term shall be counted as a complete term; all prior continuous service of existing Commissioners shall be counted. Upon serving the maximum number of consecutive terms, a Commissioner shall not be eligible for re-appointment to the Parking Place Commission for a period of two years. pq 13 SECTION 7. CONFERENCE CENTER AUTHORITY AMENDMENTS The City Council hereby amends South San Francisco Municipal Code Section 2.78.040, regarding terms and term limits for the Conference Center Authority as follows: 2.78.040 Term. The term of each member of the commission shall be as follows: (a) City Council members shall serve two-year terms, No Councilmember shall continue to serve as a Councilmen ber/Commissioner after his/her term on the city council expires. (b) All remaining Commissioners shall serve four-year staggered terms. Initial appointments may be made for less than a full term to assure that they are appropriately staggered. Commissioners who are not City Councilmernbers shall be limited to three consecutive terms. For purposes of calculating consecutive terms, service of at least two years plus one day during a term shall be counted as a complete term; all prior continuous service of existing Commissioners shall be counted. Upon serving the maximum number of consecutive terms, a Commissioner shall not be eligible for re-appointment to the Conference Center Authority for a period of two years. (e) The City Manager's position on the commission shall be coterminous with his/her employment with the city. SECTION 8. CULTURAL ARTS COMMISSION AMENDMENTS The City Council hereby amends South San Francisco Municipal Code Section 2.80.030, regarding appointment of the Cultural Arts Commission, amends section 2.80.040, regarding terms for the Cultural Arts Commission, adds section 2.80.045, regarding term limits for the Cultural Arts Commission, amends section 2.80.080 regarding compensation for the Cultural Arts Commission, and deletes section 2,80.090, regarding removal of Cultural Arts Commission members, as follows: 2.80.030 Composition and appointment. The Cultural Arts Commission shall consist of ten members until the voluntary resignation of any one member, after which time the Cultural Arts Commission shall consist of up to nine members. Commission members shall be appointed by a majority of the city council. All members shall, at their time of appointment and continuously through their incumbency, reside within the city. 2.80.040 Term of members. The term of each member of the Cultural Arts Commission shall be four years and until a successor is appointed and qualified. Terms shall be staggered and shall expire in even-numbered years. 2.80.045 Limitation of terms—Vacancies. W 14 Commission members shall be limited to three consecutive terms. For purposes of calculating consecutive terms, service of at least two years plus one day during a term shall be counted as a complete term; except that time served prior to the effective date of this section, June 13, 2008, shall not be counted. Upon serving the maximum number of consecutive terms, a Commissioner shall not be eligible for re-appointment to the Cultural Arts Commission for a period of two years. 2.80.080 Minutes of meetings and compensation. Minutes of meetings of the Cultural Arts Commission shall be kept for all meetings and copies thereof shall be delivered by the secretary of the commission to the City Clerk for filing and distribution to members of council within fifteen days of the Commission's approval. Commissioners shall receive for their services compensation in the amount of fifty dollars for each regular meeting actually attended. SECTION 9. SEVERABILITY In the event any section or portion of this ordinance shall be determined invalid or unconstitutional, such section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. SECTION 10. PUBLICATION AND EFFECTIVE DATE Pursuant to the provisions of Government Code Section 36933, a Summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk's Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk's Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This ordinance shall become effective thirty days from and after its adoption. 4 15 Introduced at a regular meeting of the City Council of the City of South San Francisco, held the 23T' day of April 1008, Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the 10 day of May 2008 by the following vote: AYES: Councilmembers Mark N. Addiego, Richard A. G rbarino and Kevin Mullin, Ma or Pro Tem ul Matsumoto and Ma or Gonzalez_ NOES: None- - ABSTAIN: None 5 16 RESOLUTION NO. 27-2009 L�FFT T—, sy-swo -T RESOLUTION ESTABLISHING BIANNUAL BOARD AND COMMISSION INTERVIEWS IN DECEMBERJJANUARY AND MAY/JUNE OF EACH YEAR AND ESTA13LISHING PROCEDURES FOR RECRUITMENT NOTICES. WHEREAS, the City has numerous Boards and Commissions with scheduled term expirations and vacancies occurring in December, March and June; and WHEREAS, from time to time unscheduled vacancies are caused by resignations, life circumstances, removal, and/or a Board or Commission member's appointment to a position or legislative body that conflicts with the respective individual's service on a Board or Commission; and WHEREAS, Government Code Section 549,74 ("Section 54974') requires the posting of a special vacancy notice not earlier than 20 days before or not later than 20 days after an unscheduled vacancy occurs on any board, commission, or committee for which the legislative body has the appointing power; and WHEREAS, pursuant to Section 54974 final appointment to a Board or Commission shall not be made for at least 10 working days after the posting of the notice; and WHEREAS, Section 54974 provides that if the legislative body finds that an emergency exists due to the occurrence of an unscheduled vacancy, it may fill such vacancy immediately provided that the person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made; and WHEREAS, the City Council Handbook establishes that no member of a Board or Commission may be a member of any other Board or Commission with the City unless otherwise approved by the Council; and WHEREAS, the City Council has determined that it would be most efficient to streamline the number of yearly City Council meetings held for the purpose of conducting Board and Commission interviews; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby establishes that: 1. The City Clerk's Office will recruit for scheduled Board and Commission term limits and vacancies biannually consistent with the schedule for Board and Commission intervie)N t; established herein. 2. The City Clerk's Office will recruit for unscheduled Board and Commission vacancies in I 17 accordance with Section 54974. 3. The City Council will conduct meetings for the purpose of interviewing Board and Commission applicants in December and/or January and May and/or June of each year. 4. If an unscheduled vacancy occurs, Council may: (a) allow the seat to remain vacant until the next biannual meeting scheduled for interviews, so long as the vacancy does not cause the respective Board or Commission to lose its quorum; or (b) determine that an emergency exists and fill the seat immediately provided that the person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made pursuant to the recruitment procedures specified in Section 54974 and at the next biannual meeting held for the purpose of conducting Board and Commission interviews; or (c) choose to approve the seated members' service on two legislative bodies until the next biannual meeting for Board and Commission interviews, I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 80' day of April, 2009 by the following vote: AYES: Councilmembers Pedro Gonzalez, Richard A. Garbazino, and Kevin Mullin, Vice Ma or Mark Addie-go and M43mLXgal -Matsumoto NOES: None ABSTAIN- None 2 18 M Ci ORDINANCE NO. 1440-2011 AN ORDINANCE REPEALING CHAPTER 2.58 AND AMENDING CHAPTER 2.56 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE TO TRANSFER THE ROLE AND RESPONSIBILITIES • THE HISTORIC PRESERVATION COMMISSION TO THE PLANNING WHEREAS, in an effort to preserve the structures, sites and areas of special character or special historic, architectural, or aesthetic interest or value, the City created the Historic Preservation Commission in April of 1985; and WHEREAS, pursuant to South San Francisco Municipal Code Chapter 2.58, the Historic Preservation Commission is currently charged with designating historic resources, and reviewing proposed changes and modifications to designated historic resources; and WHEREAS, based on the articulated powers and duties in Chapter 2.58, there is an insufficient volume of work to sustain an independent Historic Preservation Commission for the foreseeable future; and WHEREAS, eliminating the Historic Preservation Commission and transferring its powers and duties to the Planning Commission would (1) facilitate faster review of projects affecting historical resources due to the Planning Commission's more frequent meeting schedule; (2) make more efficient use of staff time by eliminating the need for staff coverage at Historic Preservation Commission meetings; (3) provide a fiscal savings to the City. NOW, THEREFORE, BE IT ORDAINED by the South San Francisco City Council as follows: The City Council of the City of South San Francisco hereby makes the following enumerated amendments to the South San Francisco Municipal Code: (1) Repeal Chapter 2.58 of the South San Francisco Municipal Code in its entirety. (2) Amend Chapter 2.56 of the South San Francisco Municipal Code to add Sections 2.56.080 through 2.56.210, as follows. Sections 2,56.080 through 2.56,210 have been moved from the former Chapter 2.58 CHistoric Preservation Commission") and renumbered, consistent with the existing Chapter 2.56, The remainder of the former Chapter 2.58 (i.e., Sections 2.58.030 through 2.58.090) were related to the establishment, terms, organization, meeting schedule, and compensation of commissioners of the Historic Preservation Commission, and therefore have not been moved and are not proposed for adoption or re-adoption. ILI 2.56.080 Historic Preservation Findings and Purposes. (a) It is hereby found that structures, sites and areas of special character or special historical, architectural, or aesthetic interest or value have been and continue to be unnecessarily destroyed, impaired or neglected despite the feasibility of preserving them. (b) It is further found that the prevention of such needless destruction and impairment is essential to the health, safety and general welfare of the citizens of the city of South San Francisco. (c) The purpose of Sections 2.56.080 through 2.56.210 is to promote the health, safety and general welfare of the citizens of the city of South San Francisco through: (1) The identification, protection, enhancement, perpetuation and use of structures, sites and areas that are reminders of past eras, events and persons important to local, state or national history, or which provide significant examples of architectural styles of the past or are elements in the history of architecture or which are unique and irreplaceable assets to the city of South San Francisco and its neighborhoods, or which provide for this and future generations examples of the physical surroundings in which past generations lived. (2) The development and maintenance of appropriate settings and environments for such structures, in such sites and areas. (3) The enhancement of property values, the stabilization of neighborhoods and areas of the city, and the increase of economic and financial benefits to the city and its inhabitants. (4) The preservation and encouragement of a city of varied architectural styles, reflecting the distinct phases of its history — cultural, social, economic, political and architectural. (5) The enrichment of human life in its educational and cultural dimensions in order to serve spiritual as well as material needs by fostering knowledge of the living heritage of the past. 2.56.090 Definitions. For the purpose of this chapter, the following words and phrases are defined as follows: (a) "Alteration" means any change to or modification of an historic resource. (b) "Architectural" means anything pertaining to the science, art or profession of designing and constructing buildings. (c) "Certificate of alteration" means an approved certificate issued for the construction, demolition, alteration, removal or relocation of any publicly or privately owned historic resource. (d) "Commission" means the planning commission appointed pursuant to the provisions of this chapter. (e) "Culture" or "cultural" means anything pertaining to the concept, skills, habits, arts, instruments, or institutions of a given people at a given point in time. 20 (f) "Chief Planner" means the Chief Planner of the City of South San Francisco, or the Chief Planner's designee. (g) "Historic resource" means a structure, a natural feature, or a site which is fifty years old or older, of architectural, artistic, cultural, engineering, aesthetic, archeological, historical, political, or social significance to the citizens of the city of South San Francisco, the state, or the nation. (h) "List of potential historic resources" means that list which has been developed by the former historic preservation commission which includes properties which have been studied and ranked in terms of importance and which qualify as potential historic resources. This list, which may be amended by the commission from time to time, is on file in the office of the Chief Planner. (i) "Natural feature" means any tree, plant life, geographical or geological site or feature. 0) "Owner" means any person, association, partnership, firm, corporation or public entity appearing as the holder of title on any property as shown on the records of the county assessor or on the last equalized assessment toll of the county of San Mateo, as applicable. (k) "Person" means any person, association, partnership, firm, corporation or public entity. (1) "Preservation" means the identification, study, protection, restoration, rehabilitation or enhancement of historic resources. (m) "Site" means a parcel or parcels of land in the city of South San Francisco. (n) "Structure" means any building or any other man made object affixed on or under the ground. 2.56.100 Powers and duties. In addition to those powers and duties identified in Title 20, the commission shall have the following powers and duties with respect to historic preservation: (a) Designate historic resources-, (b) Review applications for, and issue certificates of alteration authorizing alteration, demolition or construction affecting designated historic resources; (c) Consult with and consider the ideas and recommendations of civic groups, public agencies, and citizens interested in historic preservation; (d) View structures, sites and areas which it has reason to believe are worthy of preservation; (e) Disseminate information to the public concerning those structures, sites and areas deemed worthy of preservation, and encourage and advise property owners and members of the community generally in the protection, enhancement, perpetuation and use of property designated historic resources; (f) Consider and recommend to the city council methods other than those provided for in this chapter for encouraging and achieving historical or architectural preservation; (g) Review and make recommendations to the city council regarding applications for, and administration of, historic property agreements, submitted or entered into, pursuant to the 21 provisions of Article 12 (commencing with Section 50280), Chapter 1, Part 1, Division 1, Title 5 of the Government Code. 2.56.110 Criteria for historic designation. in considering a proposal for designation as an historic resource, the commission shall apply any or all of the following criteria: (a) Its character, interest or value as a significant part of the heritage of the city, the state or the nation, and (b) Its location as a site of a significant historic event, or (c) Its identification with a person or persons who significantly contributed to the culture and development of the city, the state or the nation, or (d) Its exemplification of a particular architectural style or way of life, or (e) Its exemplification of the best remaining example of a particular architectural type in the city, or (f) Its identification as the creation, design or work of a person or persons whose efforts have significantly influenced the heritage of the city, the state or the nation, or (g) Its embodiment of elements demonstrating outstanding attention to artistic, architectural and/or engineering design, detail, materials, or craftsmanship, or (h) Its relationship to any other historic resource if its preservation is essential to the integrity of the other historic resource (for example, it is a clearly identified element of a larger cohesive neighborhood or area whose integrity and character should be protected, such as the civic center, downtown, or a specific residential neighborhood), or (i) Its unique location or singular physical characteristics representing an established and familiar visual feature of the city, or 6) Its potential of yielding significant information of archeological interest, or (k) Its integrity as a natural environment that strongly contributes to the well-being of the people of the city, the state, or the nation. For example,, an area retained in or developed in a natural setting, such as portions of Sign Hill, or some other feature which contributes to the quality of life in South San Francisco. 2.56.120 Procedures for designation of historic resources. The procedure for designation of historic resources shall be as follows: (a) Any person or entity may file an application with the commission upon paying an application fee in an amount as set forth in the master fee schedule as adopted by resolution of the city council. (b) An application shall be made on the prescribed form and shall be filed with the Chief Planner. Included with the application shall be a statement of consent signed by the property owner(s). 22 (c) Each application shall also include a list of the applicable criteria under which the project qualifies for designation. Each criterion shall be supported by appropriate facts which will be considered by the commission in the hearing. (d) Each proposal shall be considered by the commission at a public hearing. Hearing dates shall be set administratively, Notice of the bearing shall include the date, time and place of the public hearing and the subject of the hearing. Notice shall be published in a newspaper of general circulation not less than ten calendar days prior to the date of the hearing. All notices of the hearings shall be sent by first class mail not less than ten days prior to the date of the hearing. All applicants, owners, adjacent property owners and any other individual who has paid for and requested notice are to be notified. The commission may give such additional notice by mail or by posting as the commission may deem desirable. (e) After the close of the public hearing and discussion by the commission, the commission shall take action on the proposal. The commission may approve, disapprove, or conditionally approve an application for designation as an historic resource. Approval or conditional approval of a designation as an historic resource shall be made only by four or more affirmative votes. Written findings may be adopted within thirty days. (f) The commission may approve or conditionally approve a designation as an historic resource when it finds: (1) That the proposed structure, natural feature, site or district has significance as an historic resource; and (2) That approval is consistent with the purpose and criteria of this chapter. (g) Following its decision, the commission shall send to the applicant(s) and to the owner(s) of the property(ies) involved a notice outlining the basis for such decision, and if the commission approves the designation, the notice shall outline the regulations resulting from such designation. Information about appealing the decision shall be included in the notice. The commission also may forward a copy of the notice to any department or agency requesting it or that the commission considers affected by the designation. (h) Upon expiration of the appeal period the secretary of the commission shall cause notice of the designation to be recorded in the San Mateo County recorder's office. 2.56.130 Certificate of alteration, (a) No building permit shall be issued for and no person shall carry out or cause to be carried out on a designated historic resource any material change through alteration, construction, relocation, or demolition without a certificate of alteration as approved by a majority of the commission. (b) Any person who plans the demolition, construction, alteration, relocation or removal of an historic resource or part thereof shall first submit an application for a certificate of alteration, along with a fee in an amount as set forth in the master fee schedule as adopted by resolution of the city council. Copies of the plans for the proposed work shall accompany the application. An application shall be made on the prescribed form and shall be filed with the Chief Planner. (c) Upon receipt of an application for a certificate of alteration, the matter shall be forwarded to the design review board for report and recommendation. The commission subsequently 23 shall hold a public hearing. Notice of the time and place of the public hearing shall be given in the manner prescribed in Section 2.56.120. (d) In evaluating an application for a certificate of alteration the commission shall consider, among other things, the purpose of this chapter and the historic value, architectural value and significance of the historic resource, as well as present and prospective effects or hardships upon the owners and occupants of the affected properties. The commission shall take into consideration the design review board's report and recommendations, architectural features of the building or structure in question, the landscaping or natural features of the site in question, and the position of such buildings, structures or sites in relation to the street or public way and to other buildings, structures, or sites. The United States Secretary of the Interior's Guidelines for Rehabilitation, available in the office of the Chief Planner, shall provide base criteria for evaluating proposed alterations to an historic resource. (e) The commission may approve, conditionally approve or disapprove the application. (f) No approval or conditional approval may be made unless, the commission first finds that: (1) The action proposed is consistent with the purposes of this chapter; and (2)The action proposed will not be detrimental to a structure or feature having significance as an historic resource; or (3) The applicant has demonstrated that the action is necessary to correct an unsafe or dangerous condition on the property; or (4) The applicant has demonstrated that denial of the application will result in immediate, undue, or substantial hardship because of conditions peculiar to the particular site or improvement. (g) A final determination shall be rendered by the commission following completion of the hearing and discussion by the commission. Written findings may be adopted within thirty days. (h) Action of the commission shall be deemed final, unless appealed. No certificate of alteration shall be issued until the time period for appeal has expired. (i) The provisions of this section shall not apply to the following: (1) Where an historic resource has been damaged by fire, earthquake or other act of God to the extent that it cannot be repaired or restored with reasonable diligence, and where demolition of such structure, natural feature or site is being undertaken with prior approval of the chief building official. (2) Where, as determined by the chief building inspector, hazardous conditions exist and the hazardous conditions must be corrected immediately in the interest of the public health, safety and welfare. Any certificate of alteration which has been issued under the provisions of this chapter shall expire two years from the date of issuance if a building permit for the work authorized is not obtained within the time period. 2.56.140 Amendment or rescission of designation. 24 (a) The commission may amend or rescind an historic resource designation. The procedure for amending or rescinding the designation shall be the same as for initial designation. (b) Any natural act, accident or act of God which alters or destroys the integrity or the significance that is the basis for an historic resource designation may be grounds for amendment or rescission of the designation. Any introduction of new elements that are out of character with the property or its setting may be grounds, for rescission of the designation, (c) Change in ownership of an historic resource alone is not in and of itself sufficient grounds for amendment or rescission of the designation. Unusual circumstances, such as the destruction of a portion of the resource and the owner's inability to reconstruct it, may be grounds for rescission of the designation of an historic resource. (d) The commission may amend or rescind a designation, in whole or in part, when it deems it to be in the public interest to do so. (e) When a designation has been amended or rescinded, the secretary of the commission shall cause notice of the change in designation to be recorded in the San Mateo County recorder's office. 2.56.150 Appeals. Any interested person may appeal to the city council a decision of the commission made pursuant to these Sections 2.56.080 through 2.56.210, in accordance with Chapter 20.5X 2.56.160 Maintenance and repair. (a) Nothing in this chapter shall be construed to prevent the ordinary maintenance or repair of any exterior architectural feature in or on an historic resource that does not involve a change in design or material or a substantial change in appearance thereof, nor does this chapter prevent the construction, reconstruction, alteration, restoration, demolition, or removal of any such feature when the chief building inspector certifies to the commission that such action is required for public safety due to an unsafe condition which cannot be rectified through the uses of the State Historic Building Code, as set forth in Health and Safety Code Section 18950, et seq. (b) The owner, occupant, or other person in actual charge of an historic resource, or part thereof, shall keep in good repair all of the exterior portions of such building(s) or structure(s), any of the interior portions specifically identified in the designation or certificate of alteration, and all interior portions whose maintenance is necessary to prevent deterioration and decay of any exterior architectural feature. 2.56.170 Demolition of potential historic resources. (a) All applications for a demolition permit for any structure or portion thereof which is included on the list of potential historic resources shall be subject to review. All such applications shall be accompanied by a photograph and shall be transmitted from the building division to the Chief Planner for review. 25 (b) The issuance of any demolition permit for a structure described in subsection (a) of this section may be postponed by the Chief Planner for a period not to exceed sixty days for the date of application for the demolition permit. During the period of postponement efforts shall be made to investigate, document and photograph the structure and explore possible alternatives to demolition. (c) The sixty-day period may be waived by the chief building inspector where there is imminent danger to life, limb or health of the public which requires immediate demolition. 2.56.180 Disposal of historic materials. (a) The city council shall, prior to selling, giving away, disposing of or relinquishing its interest in any materials accepted by the city for the purpose of historic preservation, conduct a public hearing concerning its proposed actions. (b) Notice of the public hearing shall be published ten calendar days in advance of the hearing required by subsection (a) of this section and shall specify the time, date and place of the hearing as well as identifying the items to be disposed of by the council. (c) At the close of the hearing, the council may, in its sole discretion, order the disposition of the identified items. The council's disposition order will become effective on the thirtieth day following the council action. All items ordered disposed shall be maintained until the council order become effective. 2.56.190 Enforcement. (a) The chief building inspector shall have the authority to enforce the provisions of this chapter, and may call upon the assistance of other city officials. Enforcement actions may include, but are not limited to, the issuance of corrective notices or stop work notices and the issuance of warnings or citations. (b) The city attorney is authorized to institute any legal proceedings necessary to enforce the provisions of this chapter. (c) Where not in conflict with the provisions of this chapter, other provisions of this code and of state law which govern the approval or disapproval of applications for permits or licenses shall apply, and shall be enforced as specified in those provisions. 2.56.200 Remedies cumulative. The remedies provided for herein shall be cumulative and not exclusive. 2.56.210 Violation—Penalty. Any person violating or failing to comply with the Provisions of this chapter shad] be guilty of a misdemeanor and upon conviction shall be punished as set forth in Chapter 1.24 of this code. 26 If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney- At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk's Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk's Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This ordinance shall become effective thirty days from and after its adoption. Md Introduced at a regular meeting of the City Council of the City of South San Francisco,, held the 27h day of April, 2011. Adopted as an Ordinance of the City of South Francisco at a regular meeting of the City Council held the I I"' day of May, 2011 by the following vote: AYES: Councilmembers Mark Addiego, Pedro Gonzalez, and K Matsumoto, Vice Ma or Richard Garbaring and Ma or Kevin Mullin NOES- None ABSTAIN: None ABSENT: None F0 28 ZIP0 Stait Re-Dort DATE: November 9, 2011 TO: Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: RESOLUTION ACCEPTING A FEDERAL SAFE ROUTES TO SCHOOL (SRTS) PROGRAM CYCLE 3 GRANT IN THE AMOUNT OF $119,300, AMENDING THE 2011-2012 CAPITAL IMPROVEMENT PROGRAM TO INCLUDE THE LOS CERRITOS WEST ORANGE AVENUE IMPROVEMENT PROJECT AND APPROPRIATING FUNDS FOR THE PROJECT IN THE AMOUNT OF $169,300 It is recommended that the City Council adopt a resolution accepting a Federal Safe Routes To School (SRTS) Program Cycle 3 grant in the amount of $119,300, amending the 2011- 2012 Capital Improvement Program to include the Los Cerritos West Orange Avenue Improvement Project and appropriating funds for the project in the amount of $169,300. BACKGROUND/DISCUSSION Safe Routes to School projects and programs encourage children to safely walk or bicycle to school. They are important both for increasing physical activity and reducing childhood obesity, as well as reducing the morning traffic associated with school drop-off (as much as 30% of morning peak hour traffic). Funding for Safe Routes to School programs and/or projects is available at the regional, state, and federal levels. This project application was for the Federal Safe Routes to School (SRTS) Program which targets improvements near K-8 schools. Caltrans issued the third cycle of the SRTS Program call for projects on April 15, 2011. The total amount of funding available for Cycle 3 was $42 million in federal funds from the 2011 Federal Statewide Transportation Improvement Program (FSTIP). Both capital (construction type) and non-infrastructure projects were eligible. There was no local match required, but it was highly recommended in order to show a commitment by the applicant. The maximum award for capital projects was $1 million and $500,000 for non-infrastructure projects. The City received approval for funding under Cycle 3 of the Federal SRTS Program in the amount of $119,300 for the Los Cerritos West Orange Avenue Improvement Program on October 13, 2011. One hundred thirty-nine (139) project applications were selected out of three hundred thirty- two (332) applications submitted statewide. Staff Report Subject: RESOLUTION ACCEPTING A FEDERAL SAFE ROUTES TO SCHOOL (SRTS) PROGRAM CYCLE 3 GRANT IN THE AMOUNT OF $119,300, AMENDING THE 2011-2012 CAPITAL IMPROVEMENT PROGRAM TO INCLUDE THE LOS CERITOS WEST ORANGE AVENUE IMPROVEMENT PROJECT AND APPROPRIATING FUNDS FOR THE PROJECT IN THE AMOUNT OF $169,300 Page 2 of 3 The SRTS Program allows the City of South San Francisco to design and construct a traffic calming project along West Orange Avenue from El Camino Real to Myrtle Avenue adjacent to Los Cerritos School. This project was selected after meeting with the South San Francisco Unified School District (SSFUSD). The project identifies safety hazards, the potential for reducing child injuries and fatalities, and encourages walking/bicycling among students. The project will include the following components: • Community meetings/public outreach; • Traffic calming treatments such as bulbouts; • High visibility crosswalk signage and striping; • Speed feedback (radar) signs; • Reduction in speed limit signage for school zones; • Enforcement activities, including "stings" and focused drop-off and pick-up enforcement paired with education and media outreach; and • Educational activities (in-classroom activities to account for a minimum of 10% of the grant funds). The main focus for this project will be the "C" Street intersection, which provides the main entrance to Los Cerritos School, While traffic calming is a priority, the project design will limit on-street parking losses. Additionally, the design treatments will limit changes to the comers where curb ramps were recently enhanced. All educational activities will include bilingual translation to Spanish. While staff believes these enhancements will be resolve concerns about the traffic safety at the intersection, staff is reviewing the possibility of also installing a four way stop at this location if these methods do not achieve the desired results. This is a federally funded project and will require close coordination with the Caltrans Local Assistance Office, including the requirements for the Disadvantage Business Enterprise (DBE). Currently, Caltrans requires agencies to submit an annual form each fiscal year, indicating planned measures to aid DBE participation for upcoming federal projects and ensure prompt payment on the projects for prime and subcontractors. For the consultant contract, an Underutilized Disadvantaged Business Enterprise (UDBE) goal will be established for the project prior to the Request For Proposals (RFPs). For the construction contract, an UDBE goal will be established prior to bidding the project. Caltrans is encouraging agencies to move forward quickly with project delivery milestones in order to secure funding. Design is anticipated to begin by December 2012 with construction starting in the summer of 2013. Staff Report Subject: RESOLUTION ACCEPTING A FEDERAL SAFE ROUTES TO SCHOOL (SRTS) PROGRAM CYCLE 3 GRANT IN THE AMOUNT OF $119,300, AMENDING THE 2011-2012 CAPITAL IMPROVEMENT PROGRAM TO INCLUDE THE LOS CERITOS WEST ORANGE AVENUE IMPROVEMENT PROJECT AND APPROPRIATING FUNDS FOR THE PROJECT IN THE AMOUNT OF $169,300 Page 3 of 3 The City of South San Francisco's 2011-2012 Capital Improvement Program (CIP) will be amended to include the project with the budget shown below: SRTS Grant $119,300.00 City Match (Gas Tax) $ 25,000.00 Grant Administration (Gas Tax)* $ 25,000.00 Total Project Budget $169,300.00 *Grant administration is a non - reimbursable expense. CONCLUSION Creating the project in the CIP and approving a budget will increase the safety along West Orange Avenue by providing traffic calming improvements, enforcement activities, and educational programs. The Finance Department will transfer all monies to fund the project. By: Terry White Director of Public Works Attachment: Resolution tas/dc/sb Approve B- M. Nagel City Manager RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA RESOLUTION ACCEPTING A FEDERAL SAFE ROUTES TO SCHOOL PROGRAM CYCLE 3 GRANT IN THE AMOUNT OF $119,300 AND AMENDING THE 2411 -2012 CAPITAL IMPROVEMENT PROGRAM TO INCLUDE THE LOS CERRITOS WEST ORANGE AVENUE IMPROVEMENT PROJECT AND APPROPRIATING FUNDS FOR THE PROJECT IN THE AMOUNT OF $169,300 WHEREAS, staff submitted a grant application for the Federal Safe Routes To School Program Cycle 3 for the Los Cerritos West Orange Avenue Improvement Project (`iProject "), and WHEREAS, the City received approval for funding under Cycle 3 of the Federal Safe Routes to School. Program in the amount of $119,300 for the Project; and WHEREAS, the 2011 -2012 Capital Improvement Program (CIP) will be amended to include the Los Cerritos West Orange Avenue Improvement Project; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby accepts a grant from the Department of Transportation in the amount of $119,300 and amends the City of South San Francisco's 2011 -2012 Capital Improvement Program ( "CIP ") to include the Project; and BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Los Cerritos West Orange Avenue Improvement Project Budget ( "Project Budget ") consistent with the information contained in the staff report, with funding appropriated as follows: Federal Safe Routes to School (SRTS) Grant Gas Tax $ 119,300.00 $ 50,000.00 I hereby certify that the foregoing Resolution was regularly adopted by the City Council of the City of South San Francisco at a _ held on the day of 2011 by the following vote. -I - introduced and meeting AYES: NOES: ABSTAIN. ABSENT: ATTEST: Irm City Clerk DATE: November 9, 2011 TO: Honorable Mayor and City Council FROM. Terry White, Public Works Director SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROGRAM SUPPLEMENTAL AGREEMENT NO. 017 -N WITH THE STATE OF CALIFORNIA FOR THE PRELIMINARY ENIGINEERING OF A PREVENTATIVE MAINTENANCE PROGRAM FOR VARIOUS BRIDGES LOCATED IN THE CITY OF SOUTH SAN FRANCISCO It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the Program Supplemental Agreement No. 017 -N with the State of California, for the preliminary engineering of a preventative maintenance program for various bridges located in the City of South San Francisco (City). BACKGROUND /DISCUS SION The State Department of Transportation (Caltrans) inspects the bridges located within the City every two years. During a round of inspections last year Caltrans recommended a preventative maintenance program to the City which includes a coating product for concrete deck bridges to be used on nearly all of those bridges inspected. Caltrans also informed us that funds for this work was available through a federal program should we choose to avail ourselves to it. Staff advertised it to design finns to obtain pricing to design the program and presented the cost to Caltrans for approval. They have accepted our request to fund this project, however, the City must execute this Program Supplemental. Agreement which includes a resolution by Council authorizing the City Manager to sign it before the work can begin to insure reimbursement. The bridges that will receive the coating are indentified'by Caltrans nos. 3500032 (Dunman Way), 3500046 and 3500047, (North Access Road - Northbound and Southbound), 3500048 (San Mateo Ave), 3500079 (Chestnut Ave), 3500101 (Utah Ave) and 35COI73 (Oyster Point Blvd.) This agreement will authorize the City to seek reimbursement from the State for up to $32,092 for this project. Another request will be processed later to award the design contract and then eventually an award to apply the coating. Staff Report Subject: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROGRAM SUPPLEMENTAL AGREEMENT NO, 0 1 7-N WITH THE STATE OF CALIFORNIA FOR THE PRELIMINARY ENIGINEERING OF A PREVENTATIVE MAINTENANCE PROGRAM FOR VARIOUS BRIDGES LOCATED IN THE CITY OF SOUTH SAN FRANCISCO Page 2 of 2 The disbursement of the federal funds by the State of California Department of Transportation has been included in the 2011-2012 Capital Improvement Program budget for the repair of various bridges, Capital Improvement Project no, stl 009, at a cost of $178,000. A small amount (I I%) of city matching funds will be required and will be funded by Measure A funds, CONCLUSION Approval of the resolution will authorize the City Manager to execute the agreement with the State of California on behalf of the City. This agreement will allow the City to obtain reimbursement in the amount of $32,092 for the preliminary engineering designs for maintenance work on various bridges located in the City of South San Francisco. Terry Whit( Director of Public Works Attachment: Resolution Program Supplemental No. 017 -N Approved arry M. Nagel C ity Man City Manager RESOLUTION NO, CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROGRAM SUPPLEMENTAL AGREEMENT NO. 017 -N WITH THE STATE OF CALIFORNIA FOR THE PRELIMINARY ENIGINEERING OF A PREVENTATIVE MAINTENANCE PROGRAM FOR VARIOUS BRIDGES LOCATED IN THE CITY OF SOUTH SAN FRANCISCO WHEREAS, staff recommends approval of the program supplement agreement No. 0117 -N between the State of California Department of Transportation and the City of South San Francisco; and WHEREAS, the City of South San Francisco is eligible to receive federal funding for certain preventative maintenance projects, through the State of California Department of Transportation; for the repair of various bridges located in the City of South San Francisco, Bridges Nos, 3500032 - Dunman Way, 3500046 and 3500047 - North Access Road, 35CO048 - San Mateo Ave, 35CO079 - Chestnut Ave, 35COI 01 - Utah Ave and 35CO173 - Oyster Point Blvd; and WHEREAS, the program supplemental agreement needs to be executed with the State of California Department of Transportation before such funds can be claimed; and WHEREAS, the City of South San Francisco wishes to delegate authorization to execute this agreement and any amendments with the State of California Department of Transportation thereto to the City Manager. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Manager is hereby authorized to execute the Agreement on behalf of the City Council of the City of South San Francisco, subject to approval as to form by the City Attorney. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 9tb day of November, 2011 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk PROGRAM SU P'PLEMENT NO. NO 17 Adv Project ID Date: September 15, 2011 to 0400021000 Location: 04-SM-0-SSF ADMINISTERING AGENCY-STATE AGREEMENT Project Number: BPMP-5177(026) FOR FEDERAL-AID PROJECTS NO 04-5177 E.A. Number: Locode: 5177 This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 06/01107 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency nn (See copy edmchmd). The Administering Agency further stipulates that asa condition in the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth oo the following pages. LOCATION- Various Bridges Located in City of South San Francisco; Br no's #35CO832.D5CO04;,35COQ47.35CO048.35COO79,35C01O1,35C0173 TYPE OFWORK: Preventative Maintenance Repairs- Treat Bridge Deck with UENGTH,0.((yWKLE8) tsm oteuuost Federal Funds Q120 $32,092.00 CITY OF SOUTH SAN FRANCISCO LOCAL ' ng Funds �� STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation: Division of Local Assistance Date U hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Office Date STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLEMENT AND CERTIFICATION FORM PSCF (REV 0112010) WIM TO: STATE CONTROLLER'S OFFICE DATE PREPARED: PROJECT NUMBER: Claims Audits 911912011 0400021000 3301 "C" Street, Rm 404 REQUISITION NUMBER / CONTRACT NUMBER: Sacramento, CA 95816 1'QS-2660-041200000195 61a*ATA DEPARTMENT OF TRANSPORTATION SUBJECT: ENCUMBRANCE DOCUMENTS VENDOR/ CONTRACTOR: City of South San Francisco CONTRACT AMOUNT: $32,092.00 PROCUREMENT TYPE: LOCAL ASSISTANCE I HEREBY CERTIFY UPON MY OWN PERSONAL KNOWLEDGE THAT BUDGETED FUNDS ARE AVAILABLE FOR THIS ENCUMBRANCE AND PURPOSE OF THE EXPENDITURE STATED ABOVE. For individuals with sensory disabilities, this document is available in alternate formats. For information, calf (915) 654-6410 of TDD (916) -3880 or write ADA Notice Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814. 04'SM-0-SSF BPKN�5177(026) Chapter Statutes SPECIAL COVENANTS OR REMARKS Item | Year | Program | BC | Category | Fund Source �� Program Supplement 04-5177-NO17- ISTEA Page 2, of 4 04-SM-0-SSF BPMP'-5177(026) SPECIAL COVENANTS OR REMARKS 09115/2011 1. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 2. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal/ year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 4- Award information shall: be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 5, ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encum:berances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if Program Supplement 04-5177-N017- ISTEA Page 3 of 4 04-5 M-0-SSF BPMP-5177(026) SPECIAL COVENANTS OR REMARKS 09/15/2011 PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount, ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures"' within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual, 6. The Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal- assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts, The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement, Upon notification to the. Administering. Agency of its failure to carryout its DBE Implementation Agreement, the State may.impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 1:8 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq .). 7. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Excluded Parties List System (EPLS). 8. In the event that right of way acquisition for or construction of this project of the initial federal authorization for preliminary engineering is not started by the close of the tenth fiscal year following the fiscal year in which the project is authorized, the ADMINISTERING AGENCY shall repay the Federal Highway Administration through Caltrans the sum of Federal funds paid under the terms of this agreement, Program Supplement 04-5177-N017- ISTEA Page 4 of 4 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 017 -N WITH THE STATE OF CALIFORNIA FOR THE REPAIRS OF VARIOUS BRIDGES LOCATED IN THE CITY WHEREAS, staff recommends approval of the program supplement agreement No. 0117 -N between the State of California Department of Transportation and the City of South San Francisco; and WHEREAS, the City of South San Francisco is eligible to receive Federal and/or State funding for certain Transportation projects, through the State of California Department of Transportation; for the repair of various bridges located in the City of South San Francisco, Bridges Nos. 35C0032 - Dunman Way, 35C0046 and 3500047 - North Access Road, 35CO048 - San Mateo Ave, 35C0079 - Chestnut Ave, 35CO101 - Utah Ave and 35C0173 - Oyster Point Blvd, and WHEREAS, the program supplemental agreement needs to be executed with the State of California Department of Transportation before such funds can be claimed; and WHEREAS, the City of South San Francisco wishes to delegate authorization to execute this agreement and any amendments with the State of California Department of Transportation thereto to the City Manager. r NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Manager is hereby authorized to execute the Agreement on behalf of the City Council of the City of South San Francisco, subject to approval as to form by the City Attorney. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 91' day of November, 2011 . by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk Staff Re-port 1= I I MR =- ill ro" It is recommended that the City Council follow the recommendation of the Planning Cominission aJ1 waive reading and introduce an Ordinance to adopt the proposed changes to the South San Francisco Zoning Ordinance. to Report Subject: P07-0136: ZAI 1-0006 & ND07-0004— Zoning Ordinance — for Amendments November 9, 2011 Page 2 of 4 Staff brought the modified minor amendments to the Planning Commission on November 3, 2011, at which time the Commission conducted a public hearing and adopted a resolution recommending that Council support the proposed amendments to the Zoning Ordinance discussed in the associated staff ceports (attached). TAMITS174, I . IMM 'JUSca lit below. 61 . 0 1 0 6 During the Zoning Ordinance Update, the parking standards for Shopping Centers that had previously existed were not carried forward. In order to correct this oversight, an amendment is proposed to re- establish said parking standards. This requires amendments to Section 20.620.005 to add a definition of "Shopping Center" and to "Table 20.330.004: Required On-Site Parking Spaces — Commercial Use Classifications" to include parking regulations for "Shopping Center" uses. Based on input from the Planning Commission, and in keeping with the previous direction from the Council, staff has proposed limiting the applicability of the amendment to a stretch of Grand Avenue, west of Maple Avenue. A review of ground floor uses throughout the Downtown Core showed a stronger concentration of clinic/medical services exists in this area in buildings that were either constructed specifically for this purpose or for general office uses, with no ground floor retail storefronts Based on the existing parking standards, the parking ratio for restaurant uses vary, depending on type of restaurant (full-service, limited 4 f the space. Staff Report Subject: P07 -0136: ZAl 1 -0006 & ND07 -0004— Zoning Ordinance — Minor Amendments November 9, 2011 Page 3 of 4 — examples include the Wall Medical Group, SSF Health Clinic, Grand- Spruce Medical Center, and others as shown on the attached exhibit titled Downtown Area Reference Map . Staff has also proposed limiting such ground floor clinic use to buildings that were originally constructed and have been maintained as commercial or medical office buildings with no retail store fronts. This would therefore serve to allow for preservation of existing ground floor retail space, consistent with the General Plan goals, while allowing additional flexibility for existing office buildings to accommodate ground floor clinic space. To accomplish this, an Ordinance has been drafted, attached to amend Table 20.100.002: Land Use Regulations — Downtown Districts" to modify limitation #7 and clarify when a Use Permit is required as it pertains to clinics on the ground floor in the Downtown Core District; and to Chapter 20.350 ("Standards and Requirements for Specific Uses and Activities ") to add specific standards and requirements for Clinics in the Downtown, as shown below (new wording shown in double underline): TABLE 20.100.002: DEVELOPMENT STANDARDS — DOWNTOVv1N DISTRICTS Land Use Classification DC DMX DRL DRM DRH Additional Regulations Public and Semi - Public Uses Hospitals and Clinics See sub - classifications below Clinics MUPf7 MUP077 _ _ _ See Section 20.350.012 Clinics in Downtown Core Limitations: 7. Clinic uses may not occupy the ground floor, except along Grand Avenue, west of Maple Avenue which are subject to the a roval of a Conditional Use Permit. (1) Amend Section 20.350 to add 20.350.012 — Clinics Downtown, as follows: 20.350.012 Downtown Clinics Clinics located on the ground floor in the Downtown Core (DQ Zoning District shall be located and developed in compliance with the following standards: A. Location. 1. Ground floor clinics in the DC Zoning District may be permitted only along Grand Avenue, west of Maple Avenue. WE i �� Staff Report Subject: P07-0136: ZAI 1-0006 & ND07-0004— Zoning Ordinance — for Amendments November 9, 20 11 Page 4 of 4 1. Ground floor clinics in the DC Zoning District shall be located in buildings that were originally constructed and have been maintained as commercial or medical office buildings with no retail store fronts. Staff continues to refine and revise the Zoning Ordinance to ensure that it is meeting the needs of all Code users. The changes proposed for Shopping Center Parking Requirements and Clinics in the Downtown will assist the City to address and accommodate new development. At this time, staff recommends that Council conduct a public hearing, waive reading and introduce an Ordinance based on the proposed amendments discussed in the staff report. -0 WNW11 F.0*133M 010 k ILM IM 9 Ly MI B 'AaLrTvy �agel City Manager to Report Subject: P07-0136: ZAI 1-0006 & ND07-0004- Zoning Ordinance - for Amendments November 9,2011 Page 5 of 4 1. Draft Ordinance I. Planning Commission Staff Reports, dated October 6, 2011 and November 3, 2011 111. Downtown Area Reference Map 1.90 ".11 I "12 PkAr"o JaWLr. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO STATE OF CALIFORNIA WHEREAS, since adoption of the Zoning Ordinance in July 2010, the City has identified areas of the Zoning Ordinance that require refineinent, clarification, and/or correction, as further set forth in this Ordinance; and, # I Based on the entirety of the record as described above, the City Council for the City of South San Francisco hereby makes the following findings: MTORT OEM i N 2. The documents and other material constituting the record for these proceedings ixe located at the Planning Division for the City of South San Francisco, 315 Maple Avenue, so h San Francisco, CA 94080, and in the custody • Chief Planner, Susy Kalkin. Shopping Center, Cluster of retail stores that provide off-street parking. Shopping Centers are classified as Neighborhood. Community and Regional centers. (a) "Neighborhood Shopping Center" means a shopping center generally between thirty - thousand (30,000) and less than one-hundred thousand (100,000) square feet of oss floor area, typically anchored by a =cm store, providing goods for day -to -day W ay and personal services. May include food, drug, laundry and dry cleaner, beauty parlor. and shoe repair. (b) "Community Shopping Center" means a shopping center greater than or equal to one- hundred thousand (100,000) and less than four-hundred thousand L400,0001 square feet of gross floor area, capable of supporting two or more retail or commercial businesses. May include anchor tenants such as a discount department store and other outlets such as grocery, clothing, or furniture stores. Larger than a neighborhood center. but smaller than a regional center. (c) "Regional Shopping Center" means a shopping center generally totaling four - hundred thousand (400.000) square feet or more of gross floor area, typically anchored by three or more anchor stores and a number of retail outlets. May include _full-line dep_ artment stores, supermarket, a bank and a pharmacy. (2) Amend "Table 20.330.004: Required On -Site Parking Spaces — Commercial Use Classifications" to include the parking regulations for the "Shopping Center" use classification, as follows: TABLE 20.330.004: REQUIRED ON -SITE PARKING SPACES Land Use Classification Required Parking Spaces Commercial Use Classifications Retail Sales Shopping Center� DRH - Neighborhood 4 spaces per 1,000 sq. ft. - Community 4.5 spaces per 1,000 sq. ft. - Regional 5 spaces per 1.000 sq. ft. B. Downtown Land Use Regulations (1) Amend "Table 20.100.002: Land Use Regulations — Downtown Districts" to modify limitation #7 and clarify when a Use Permit is required as it pertain to clinics on the ground floor in the Downtown Core District as follows: TABLE 20.100.002: DEVELOPMENT STANDARDS — DOWNTOWN DISTRICTS Land Use Classification DC DMX I DRL DRM DRH Additional I I Regulations Public and Semi- Public Uses Hospitals and Clinics See sub - classifications below Clinics MUPfMUPM7 _ _ _ See Section 20.350.012 Clinics in Downtown Core Limitations: 7. Clinic uses may not occupy the ground floor, except along Grand Avenue, west of Maple Avenue, which are subject to the approval of a Conditional Use Permit. C. Section 20.350 Standards and Requirements for Specific Uses and Activities () Amend Section 20.350 to add 20.350.012 — Clinics Downtown, as follows: 20.350.012 Downtown Clinics Clinics located on the ground floor in the Downtown Core (DC) Zoning District shall be located and developed in compliance with the following standards: A. Location. 1. Ground floor clinics in the DC Zoning District may be permitted only along Grand Avenue, west of Maple Avenue. B. Building Criteria. 2. Ground floor clinics in the DC Zoning District shall be located in buildings that were originally constructed and have been maintained as commercial or medical office buildings with no retail store fronts Chapter 20.350: Standards and Requirements for Specific Uses and Activities Sections: 20.350.001 Purpose 20.350.002 Applicability 20.350.003 Adult Oriented Businesses 20.350.004 Animal Keeping 20.350.005 Animal Care, Sales, and Services 20.350.006 Automobile Rental Facilities in Hotels 20.350.007 Automobile/Vehicle Service Stations and Washing 20.350.008 Automobile/Vehicle Sales and Leasing 20.350.009 Automobile /Vehicle Service and Repair, Major and Minor 20.350.010 Bed and Breakfast Lodging 20.350.011 Check Cashing Businesses 20.350.012 Clinics Downtown 20.350.0013 Community Assembly Facilities 20.350.0014 Convenience Markets 20.350.04-4015 Day Care Centers 20.350.04-5016 Domestic Violence Shelter 20.350.04-6017 Drive In and Drive Through Facilities 20.350.04-4018 Emergency Shelters 20.3 50.44-90 19 Family Day Care, Large 20.350.04-3020 Freight/Truck Terminal and Warehouses SECTION 111. SEVERABILITY. Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco, held the day of 12011. Adopted as an Ordinance • the City of South San Francisco at a regular meeting of the City Council held the _ day • � 2011 • the following vote: AYES: NOES: ABSTAIN: ABSENT: As Mayor • the City • South San Francisco, I do hereby approve the foregoing Ordinance this day • 2011 tar DATE: October 6, 201E 4 M Project: Zoning Ordinance Amendments Case Nos.: P07-0136: ZA 11-0006 & R# #114 Address: City-wide IIT-TW 11 1 4 L I K I I I If I * J I 444 E 4 4 4 40,74963 OF IMMs gollsIfILIMIG . Planning Commission Zoning Ordinance - Minor Amendments Page 2 of 5 During the Zoning Ordinance Update, the parking standards for Shopping Centers were inadvertently omitted. In order to correct this oversight, the following amendments are proposed. Additionally, staff identified a few areas pertaining to clinics and office uses in the Downtown Land Use Regulations that the City Council had previously given direction on, but which were overlooked in . the Citywide update and so now require further clarification, as discussed below. A. On -Site Parking and Loading (1) Amend Section 20.620.005 to add definition of "Shopping Center" as follows: Employment Use Classifications Showing Center. Cluster of retail stores that provide off - street parking Sholm ng Centers are classified as Neighborhood. Community and Regional centers. (a) "Neighborhood Shopping Center" means a shopping center generally between thi thousand (30.000) and less than one - hundred thousand (100.0001 square feet of gross floor area, typically anchored by a grocery store, providing goods_ for clay -to -clay living and personal services. May include food, drug, laundry and dry —cleaner, _ beauty parlor and shoe repair. (b) "Community Shopping Center" means a shopping center greater than or equal to on hundred thousand (100.000) and less than four - hundred thousand (400.0001 square feet_ of gross floor area, capable of supporting two or more retail or commercial busine ses May include anchor tenants such as _a discount department store and other outlets such as grocery clothing. or finniture stores. Larger than a neigjLborhood center but smaller than a regional center. (c) "Regional Shopping Center" means a shopping center generally totaling four- h„nrlre�i thousand (400.000) sauare feet or more of gross floor are& typically anchored by th= or more anchor stores and a number of retail outlets May include full -line doartm_ e_nt stores, supermarket. a bank and a pharmacy. (2) Amend "Table 20.330.004: Required On -Site Parking Spaces — Commercial Use Classifications" to include the parking regulations for the "Shopping Center" use classification, as follows: Planning Commission Page 3 of 5 Retail Sales Shopping Cotff Neighborhood 4W 1- 111 R&IRional (1) Amend "Table 20.100.002: Land Use Regulations — Downtown Districts" to modify limitations #3 and #7 and clarify when a Use Permit is required as it pertain to clinics, medical/business/professional offices and walk-in clientele on the ground floor in the Downtown Districts as follows: Planning Commission Zoning Ordinance - Minor Amendments Page 4 of 5 I Public and Semi- Public Uses I Hospitals and Clinics See sub - classifications below Clinics MUREU77 I WTP Commercial Use Classifications Offices Business and I NP-gra P - - - P P Limitations: 3. Prohibited on the ground floor except residential uses located south of Baden, banks, and walk -in offices which are subject to approval of a Minor Use Permit. Other office uses may be allowed on the ground floor, subiect to approval of a Conditional Use Permit, provided that the maximum Bross floor area of the ground floor space is 3.500 square feet and is a minimum of 200 feet away from the nearest roadway intersection. 7. Clinics may fiet occupy the ground floor, subject to the approval of a Conditional Use Permit, provided that the maximum gross floor area of the ground floor space is 3.500 In developing standards for ground floor clinics and other non walk -in clientele office uses in the Downtown Commercial Districts, staff analyzed the existing composition of the Downtown, as well as the City's long -term vision for the area. Based on this analysis, staff determined that ground floor clinic uses or other non walk -in clientele office uses should be limited in size so as to not occupy major ground floor tenant spaces, and should be located mid - block, as opposed to located on prominent Downtown street corners. During this analysis, the length of each Downtown block was measured to come up with a minimum distance from street intersection for said use type. In doing so, staff found that a distance of 200 feet from any street intersection provided more than adequate opportunities for clinics or other non walk -in clientele office uses in the Downtown Core. For comparison sake, staff also mapped site availability based on a distance of 150 feet, both of which are attached to this staff report. ENVIRONMENTAL REVIEW In accordance with the California Environmental Quality Act (CEQA), the City's Zoning Ordinance Update consultant prepared and circulated an Initial Study/Negative Declaration for the Zoning Ordinance Update, and in July of 2010 Council adopt the Initial Study/Negative Declaration. The proposed changes and clarifications, discussed in this staff report, and for which the Commission is being asked to provide a recommendation, do not require any major revisions to the environment review or Initial Study/Negative Declaration that was completed for Planning Commission ,tC Page 5 of 5 Linda Ajello,XICT Associate Planner AM Im • Draft Resolution o Exhibit A - Ordinance • January 9, 2008 City Council Meeting Minutes (excerpts) • Downtown Area Ref Map Di Ar-tanning Commission Staff Report DIME TO: Planning Commission Project: Zoning Ordinance Amendments Case Nos.: P07-0136: ZAI 1-0006 & ND07-0004 Address: City-wide Wil"WI)i 11574 WU MVIf M 1, i IIIIIIIIIIIIIIIIIIII Planning Commission Zoning Ordinance - Minor Amendments It'agr2 #22 of the Downtown District, which is to promote and maintain pedestrian-oriented development wiG active uses on the ground floor, such as retail and restaurant uses, to promote a pedestrian endly environment. At the direction of the Commission, staff explored other possible seen.-trios that would allow Clinic uses on the ground floor in the Downtown Core Zoning District without compromising the existing retail storefronts. Staff conducted a block-by-block analysis of buildings in the Downtown Core to identify areas that would be best suited for said uses. ® changes included in the attachments are done using a and double underline Cormat, »© text that is struck out is removed and text that is double underlined is added. UE-T.= (1) Amend "Table 20.100.002: Land Use Regulations — Downtown Districts" to modify limitation +7: ¥ clarify when a Use Permit is required as it pertain to clinics on the ground floor in the Downtown Core District as follows: Planning Commission Zoning Ordinance - Minor Amendments Page 3 of 5 TABLE 20.100.002: DEVELOPMENT STANDARDS — DOWNTOWN DISTRICTS Land Use Classification DC DMX DRL DRM DRH Additional I I I Regulations Public and Semi- Public Uses Hospitals and Clinics See sub - classifications below Clinics MUPL7 MUPL _ _ _ See Section 20.350.012 Downtown Clinics Limitations: 7. Clinic uses may not occupy the ground floor, except along Grand Avenue, west of Maple Avenue, which are subject to the approval of a Conditional Use Permit. The following language would be added to Chapter 20.350 ( "Standards and Requirements for Specific Uses and Activities ") to assist staff and the decision - making body when review an application. 20.350.012 Downtown Clinics Clinics located on the around floor in the Downtown Core (DC) Zoning District shall be located and developed in compliance with the following standards: A. Location. 1. Ground floor clinics in the DC Zoning District may be permitted only along Grand Avenue, west of Maple Avenue. B. Bundling Criteria, 1. Ground floor clinics in the DC Zoning District shall be located in buildings that were originally constructed and have been maintained as commercial or medical office buildings with no retail store fronts. Alternative Zoning Approach — Trial Period It is also important to note that these proposed regulations can largely be considered a trial period. As the Commission is aware, the City was awarded a Station Area Land Use Planning grant from the Metropolitan Transportation Commission (MTC) to develop a Specific Plan for the Downtown Area that will support and/or re- assess the City's vision for Downtown. During the development of the Downtown Specific Plan, all current Downtown development standards will be analyzed. This will allow the City to re- evaluate the regulations for Clinics (and all other uses) in the Downtown during the next 24 to 30 months. Further modifications could be made Planning Commission Zoning Ordinance - Minor Amendments Page 4 of 5 during that process should the City decide that the proposed regulations are not meeting the needs of the community. all Code s ®° The changes proposed for Shopping Center Parking Requirements and Clinics in the Downtown will assist the City to address and accommodate new development. At this time, staff recommends that the Commission conduct a Aublic heafins and Nrovide a ?t >mev datiov Wwj 0011FOOMM7411vii 11410 41 0 !01<I « » <» a$ low 0 1 o Draft Resolution o Exhibit A - Ordinanci STATE OF CALIFORNIA I I I i I I I V WHEREAS, in 2008, the City Council made a determination that an outpatient medical surgery center was a conforming use in the Downtown Commercial land use district, and could be allowed in a ground floor tenant space and directed staff to develop appropriate criteria/limitations that would provide for such uses while protecting the *verall active commercial retail intent of the street level within the District; and WHEREAS, the City has identified areas related to Shopping Center Parking Regulations and Clinic uses in the Downtown Core, as further set forth in the Ordinance 9-ttached as Exhibit A: and. NOW, THEREFORE, BE IT RESOLVED that based on the entirety of the record before it, which includes without limitation, the Califomia Environmental Quality Act, 1. The foregoing recitals are true and correct and made a part of this Ordinance. 2. The documents and other material constituting the record for thesi Divkiwm for the CikfA of South San FranciwyNkliQ Maple Avenue, South San Francisco, CA •4080, and in the custody of Chief Planner, Susy Kalldn. QI 0 10 0 1 RIM to) to I Rio to IiII11014ou 6 0 iN Exhibit A. BE IT FURTHER RESOLVED that the Resolution shall become effective immediately upon its passage and adoption. I hereby certify that the foregoing •' • . adopted by P' *' Commission of of • • at the regular meeting ! on the 3 day of November, 2011 by the following vote: Conunissioner Prouty, ! • Chairperson Zemke !'. Chairperson Gupta None ABSTAIN: None \!� ATTEST: S ?i Secretary SUSy Kalkin Exhibit A Amendments to Chapters 20.100 ( "Downtown Districts "), 20.330 ( "Onsite Parking and Loading "), 20.350 ( "Standards and Requirements for Specific Uses and Activities "), 20.620 ( "Use Classifications ") A. On -Site Parking and Loading (1) Amend Section 20.620.005 to add definition of "Shopping Center" as follows: Employment Use Classifications Shopving Center. Cluster of retail stores that provide off-street parkins. Shopping Centers are classified as Neighborhood. Community and Regional centers. () "Neighborhood Shopping Center" means a shopping center generally between thirty-thousand (30.000) and less than one - hundred thousand (100.000) sau are feet of gross floor area, twically anchored by a grocery store, providing goods for day -to -day living and personal services. May include food, drug, laundry and dry cleaner, beauty parlor and shoe repair. "Community Shopping Center" means a shopping center greater than or equal to one - hundred thousand (100.0001 and less than four - hundred thousand and (400.0001 square feet of gross floor area, capable of supporting two or more retail or commercial businesses. May include anchor tenants such as a discount de artment store and other outlets such as grocery clothing or firmitum stores. Larger than a neighborhood center, but smaller than a regional center. (c) "Regional Shopping Center" means a shopping center generally totaling four- hundred thousand (400.000) square feet or more of gross floor area typically anchored by three or more anchor stores and a number of retail outlets. Mav include full -line department stores, supermarket, a bank and a pharmacy. (2) Amend "Table 20.330.004: Required On -Site Parking Spaces — Commercial Use Classifications" to include the parking regulations for the "Shopping Center" use classification, as follows: TABLE 20.330.004: REQUIRED ON -SITE PARKING SPACES Land Use Classification I Required Parking Spaces Commercial Use Classifications Retail Sales Shopping Center - Neighborhood - ommunitt, 4 spaces per 1.000 sa. ft. 4.5 spaces per 1.000 sq. ft. yg=LQQUg. ft. - Regional B. Downtown Land Use Regulations (1) Amend "Table 20.100.002: Land Use Regulations — Downtown Districts" to modify limitation #7 and clarify when a Use Permit is required as it pertain to clinics on the ground floor in the Downtown Core District as follows: TABLE 20.100.002: DEVELOPMENT STANDARDS — DOWNTOWN DISTRICTS Land Use Classification DC DMX I DRL I DRM DRH Additional Regulations Public and Semi- Public Uses Hospitals and Clinics See sub - classifications below Clinics MUPL7 MUPL _ _ _ See Section 20.350.012 Clinics in Downtown Core Limitations: 7. Clinic uses may not occupy the ground floor_ except along Grand Avenue, west of Maple Avenue which are subject to e approval of a Conditional Use Permit C. Section 20,350 Standards and Requirements for Specific Um and Acflyfties (1) Amend Section 20.350 to add 20.350.012 — Clinics Downtown as follows: 20.350.012 Downtown Clinics Clinics located on the ground floor in the Downtown Core (DC) Zoning District shall be located and developed in compliance with the following standards: A. Location. 1. Ground floor clinics in the DC Zoning District may be permitted only along Grand Avenue, west of Maple Avenue. B. Building Criteria. 1. Ground floor clinics in the DC Zoning District shall be located in buildings that were originally constructed and have been maintained as commercial or medical office buildings with no retail store fiont . Chapter 20.350: Standards and Requirements for Specific Uses and Activities Sections: 20.350.001 Pupo 20.350.002 pp r 1 1 11 • Il ?v -,�TAWAZI t� DATE: November 9, 2011 TO Honorable Mayor and City Council FROM., Terry White, Director of Public Works SUBJECT: RESOLUTION AMENDING THE 2011-2012 FISCAL YEAR BUDGET TABLE OF ORGANIZATION FOR THE PUBLIC WORKS DEPARTMENT ADDING THE POSITION OF PUBLIC WORKS PROGRAM MANAGER AND DELETING THE POSITIONS OF PUBLIC WORKS SUPERVISOR/ELECTRICAL AND SUPERINTENDENT OF PUBLIC WORKS AND REVISING THE SALARY SCHEDULE FOR THE MID-MANAGEMENT UNIT It is recommended that the City Council adopt a resolution amending the 2011-2012 fiscal year budget adding the position of Public Works Program Manager and deleting the positions of Public Works Supervisor and Public Works Superintendent from the budget organization chart and revising the salary schedule for the mid-management unit recognizing these changes. BACKGROUND /DISCUSSION On September 28, 2011, Council was presented with a reorganization plan for the Public Works department which laid out a framework for flattening and redistributing responsibilities within the management layers of the organization in an effort to save the city slightly over $500,000 annually. Due to a wave of retirements happening this year, next, and beyond, this plan would be executed over several years through attrition and realize the full savings by 2014. Within the next 30 days both the Superintendent of Public Works and one Public Works Supervisor will retire. Rather than hire replacements, the remaining two Public Works Supervisors will work closely with the Director to assume the responsibilities of both retiring employees. The current maximum annual salary for the position of the Superintendent of Public Works including benefit costs to the City is $175,712. The cost of one Public Works Supervisor including benefits averages $137,178. The total cost to the city is approximately $312,890 annually for these two positions. The Council passed Ordinance #1447-2011 in July of this year that provided the City Manager with the authority to create and/or change positions within the city employee roster. That has been accomplished, however, Council must approve the revisions to the 2011-2012 adopted budget and establish the salary range for the position of Public Works Program Manager and this resolution would accomplish that. Working with the Human Resources Director, staff has determined a competitive salary to be within 7.4 percent of the Superintendents' pay scale and 15.7 percent higher than the current Public Works Supervisor position to be consistent with the combined duties of both Staff Report Subject: RESOLUTION AMENDING THE 2011-2012 FISCAL YEAR BUDGET TABLE OF ORGANIZATION FOR THE PUBLIC WORKS DEPARTMENT ADDING THE POSITIONS OF PUBLIC WORKS PROGRAM MANAGER AND DELETING THE POSITION OF PUBLIC WORKS SUPERVISOR/ELECTRICAL AND SUPERINTENDENT OF PUBLIC WORKS AND REVISING THE SALARY SCHEDULE FOR THE MID-MANAGEMENT UNIT Page 2 of 3 positions. Some of the higher level responsibilities for the overall department will rest with the Director and Assistant Director. The proposed job description is attached. The proposed salary range is comparable to that of a Police Sergeant and is structured as follows: PUBLIC WORKS SUPERVISOR M255 01- MID MGMT (Current) Hourly Rate $35,46 $37.23 $39,09 $41.04 $43.09 Monthly $6,146,40 $6,453,20 $6,775.60 $7,113.60 $7,468.93 Bi-Weekly Rate $2,836.80 $2,978.40 $3,127.20 $3,283.20 $3,447.20 PUBLIC WORKS SUPERVISOR ELECTRICAL M740 01- MID MGMT (Current) Hourly Rate $41.36 $4143 $45.60 $47.88 $50,27 Monthly $7,169.07 $7,527.87 $7,904.00 $8,299.20 $8,713.47 BI-Weekly Rate $3,308.80 $3,474.40 $3,648,00 $3,830.40 $4,021.60 SUPERINTENDENT OF PUBLIC WORKS M630 01-MID MGMT (Current) Hourly Rate $47.93 $50.33 $52.85 $55.49 $58.26 Monthly $8,307.87 $8,723-87 $9,160.67 $9,618.27 $10,098.40 Bi-Weekly Rate $3,834.40 $4,026,40 $4:,228.00 $4,439.20 $4,660.80 POLICE SERGEANT 0165 01- PO SWORN (Proposed range for Public Works Programs Manager) Hourly Rate $48.96 $50.13 $51.40 $52.67 $53.96 Monthly $8,486.40 $8,689.20 $8,909.33 $9,129.47 $9,353.07 BI- Weekly Rate $3,916.80 $4,010.40 $4,112,00 $4,213.60 $4,316.80 Funding; for these positions come firom various funds as charged to Capital Improvement Programs, sewer fund, storm water fund and the general fund. The current budget will realize enough savings via the loss of two other positions to more than offset the cost to fill the positions, therefore, no adjustment to the budget is required at this time. The 2012-2013 budget will reflect this new position's salary if approved. CONCLUSION By approving a resolution revising the 2011-2012 fiscal year budget and mid-management salary range for the position of Public Works Programs Manager, while eliminating the positions of Public Works Supervisor and Public Works Superintendent, the positions can be filled and the work plan set in place to begin the transitioning to the new future for the Public Works Department. Proper Staff Report Subject: RESOLUTION AMENDING THE 2011-2012 FISCAL YEAR BUDGET TABLE OF ORGANIZATION FOR THE PUBLIC WORKS DEPARTMENT ADDING THE POSITIONS OF PUBLIC WORKS PROGRAM MANAGER AND DELETING THE POSITION OF PUBLIC WORKS SUPERVISOR/ELECTRICAL AND SUPERINTENDENT OF PUBLIC WORKS AND REVISING THE SALARY SCHEDULE FOR THE MID-MANAGEMENT UNIT Page 3 of 3 succession planning in this manner will ensure that city projects, procedures, and management will continue uninterrupted and plans for significant budget savings in the ffiture. By: Terry White i Director of Public Works Attachments: Resolution Job Description tw Approv&ll : `". °-Rarry M. Nagel City Manager RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA RESOLUTION AMENDING THE 2011-2012 FISCAL YEAR BUDGET TABLE OF ORGANIZATION FOR THE PUBLIC WORKS DEPARTMENT ADDING THE POSITION OF PUBLIC WORKS PROGRAM MANAGER AND DELETING THE POSITIONS OF PUBLIC WORKS SUPERVISOR AND SUPERINTENDENT OF PUBLIC WORKS AND REVISING THE SALARY SCHEDULE FOR THE MID-MANAGEMENT UNIT WHEREAS, the City of South San Francisco ("City) has previously approved a 2011-2012 Operating Budget; and, WHEREAS, the City desires to revise the budget organization chart for the Public Works Department to reflect the addition of a newly created position of Public Works Programs Manager and eliminating the positions of Public Works Supervisor and Superintendent of Public Works; and, WHEREAS, the City has established salary ranges for positions located within the mid- management unit; and, WHEREAS, the salary range will be revised to respect the changes in the salary schedule for the mid-management unit; and, WHEREAS, the ultimate goal of these changes are to combine many of the duties of Public Works Supervisor and the Superintendent of Public Works positions; and, WHEREAS, such a change will save in excess of $260,000 annually once implemented. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of South San Francisco hereby approves a resolution amending the 2011-2012 fiscal year budget organization chart for the Public Works Department adding the position of Public Works Programs Manager and eliminating the positions of Public Works Supervisor and Superintendent of Public Works and approving the new salary range for the position within the mid-management unit effective December 9, 2011. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 9th day of November, 2011 by the following vote: AYES: - I - NOES: FRII�� ATTEST: m City Clerk City of South San Francisco Human Resources Department Public Works Program Manager Class Description Definition Under general direction, the Public Works Program Manager manages the activities of assigned Public Works program areas; develops and implements effective programs; performs a wide variety of complex professional duties; and does related work as required. Distinguishing Characteristics The classification of Public Works Program Manager is distinguished from other mid- management position in that it is responsible for coordinating, directing, and supervising lead and/or professional -level employees as well as clerical and technical support employees. Employees at this level are responsible for the program areas within the Department. Work is accomplished within a broad framework of policies and procedures and within regulations that govern services provided. Typical and Important Duties I - Directs, plans, organizes, and provides supervision of division management. 1 Assists in the development and implementation of Departmental and divisional policies, goals, and objectives. 3. Establishes work priorities and programs in the areas of sewer maintenance, drainage /stoma maintenance, street/asphalt maintenance, sidewalk/curb maintenance, traffic marking maintenance, signal maintenance, lighting maintenance, street cleaning, and city garage operations. 4. Coordinates the activities of the assigned divisions with other City departments, public agencies, public utilities, and the general public. 5. Represents the division with other City departments, public agencies, public utilities, and the general public by answering questions and preparing and presenting oral and written reports. 6. Represents the Department on committees and at meetings, as appropriate. 7. Prepares, reviews, controls, and analyzes the division's annual operating budget. 8. Conducts a variety of analytical and operational studies regarding divisional activities; evaluates alternatives, makes recommendations; implements procedural, administrative, and/or operational changes; identifies and resolves problems and potential problems taking appropriate action to remedy situations. 9. Takes or recommends actions regarding hiring, promotion, time off, and discipline; approves time off; and develops effective recommendations on all employee actions; confers with lead staff and others in scheduling work and assigning staff. 10. Evaluates employee performance and adherence to codes, safety procedures, memoranda of understanding, regulations, and applicable laws, as required, -3- 11. Periodically inspects work for completion and compliance with standards, goals, and objectives. 12. Develops and administers contracts for various services. 13. Reviews changes in laws, regulations, and guidelines for their effect upon divisional activities; evaluates the effect of such changes, and recommends and implements changes to policies and procedures as required for compliance. 14. Manages the issuing of requisitions for the purchase of supplies, equipment, and services; oversees periodic billings and maintenance of files and records. 15. Develops record maintenance systems, procedures, and training necessary for maintaining effective liaison with other City departments. 16. Establishes and maintains a variety of paper and electronic records. 17. May perform the work of the unit under unusual or emergency circumstances. 18. Confers with superiors to discuss work projects and establish priorities. 19. Assists the Assistant Public Works Director /City Engineer in evaluating cost - effective methods of service delivery within the Department. 20. Receives and responds to inquiries, requests for assistance and complaints from clients, and the general public; investigates complaints and recommends corrective action as necessary to resolve complaints. 21. Performs general administrative work as necessary, including preparing reports and correspondence, reviewing correspondence, copying and filing documents, entering computer data and preparing spreadsheets, etc. 22. Performs related duties and responsibilities as assigned. Job- arelated Qualifications Knowledge of.: • Principles, methods, and practices of managing a municipal public works infrastructure. • Tools, techniques, equipment, and practices used in general public works infrastructure. • Applicable federal, state, and local laws, regulations, and reporting requirements, including OSHA and other safety- related regulations. • Principles and practices of project management, administrative analysis, report preparation, including budgeting, purchasing, and personnel management. • Principles and practices of budget development and administration. • Computer applications related to areas of assignment, including word processing, spreadsheet, presentation, database applications, G1S, and other specialized. CMMS software. • Standard office practices and procedures, including automated records management. • Techniques for dealing with City staff, representatives of other agencies, organizations, and the public, and resolving problems tactfully and effectively. • Uses and operation of integrated municipal and personal computer systems and their associated applications. • Basic construction skills and techniques. • Principles and practices of public administration and human resources as applied to function, including basic employee - relations concepts. • Principles of management, supervision, training, and employee development.. • Budget, fiscal, and grant administration relevant to municipal government. -4- • Program management, including accepted procedures for monitoring expenditures, program status and contractor performance. • Basic arithmetic, algebra and geometry, and statistical analysis, as appropriate for the program to which assigned. Ability to:. • Effectively manage the work of assigned divisions and programs. • Develop and implement improvements to systems, organization, and operations with the division. • Read and interpret construction plans, specifications, and related documents; estimate labor and material costs for projects.. • Acquire a thorough knowledge of Department policies and a working knowledge of applicable City policies. • Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. • Represent the City and the department effectively in contacts with representatives of other agencies, City departments, public officials, and the public. • Establish and maintain cooperative relationships with those contacted in the course of the work, such as with employees, labor unions, officials, contractors, and the public. • Take a proactive approach to customer service issues.. • Work in a safe manner, modeling correct City safety practices and procedures; coach others and enforce adherence to safety police and procedures, identify and correct safety hazards. • Maintain confidentiality regarding sensitive information. • Troubleshoot problems and determine materials and supplies required for maintenance, repair, and other projects. • Dead, interpret, and accurately apply a variety of federal, state, and local rules and regulations. • Provide appropriate advice and assistance on problems to obtain effective results. • beep accurate records. • prepare complex reports and analyses, prepare clear, concise, and complete written reports. • Review organizational and administrative problems and recommend and implement an effective course of action. • Use initiative and independent judgment with established policy and procedural guidelines. • Organize own work, set priorities, meet critical deadlines, and follow -up on assignments with a minimum of direction. • Make process improvement changes to streamline procedures; develop and implement procedures and systems, • Effectively oversee and coordinate a variety of programs and projects.. • Exercise a high degree of interpersonal skills in dealing with a variety of managers and support staff. Shill in: • Driving a variety of vehicles safely. • Using office related computers, copiers, software, Cr"IS and CMMS systems. -5- Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Five years of progressively responsible experience as a supervisor, superintendent, or other management /administrative capacity in general municipal maintenance activities or the construction, maintenance, inspection of public works, including providing direct supervision. to others. Experience providing significant involvement in operations of a public works or similar department is highly desirable. Training: Equivalent to graduation from high school and college -level coursework in public works maintenance, business, or management. A bachelor's degree from an accredited college or university in Public Administration or Business Administration is desired. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. Possession of, or ability to obtain, an appropriate, valid California driver's license and a. satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations; lift and carry 25 pound boxes and materials. Weak Envi