HomeMy WebLinkAboutMinutes 2016-01-27 @7:00 MINUTES
�O��H SANS, CITY COUNCIL
04`- ___ CITY OF SOUTH SAN FRANCISCO
it 0 REGULAR MEETING
N.,9 4/F00* MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JANUARY 27, 2016
7:00 P.M.
CALL TO ORDER TIME: 7:02 P.M.
ROLL CALL PRESENT: Councilmembers Matsumoto,
Normandy and Garbarino, and Vice
Mayor Gupta.
ABSENT: Mayor Addiego.
PLEDGE OF ALLEGIANCE Led by City Manager Futrell.
AGENDA REVIEW
Item No. 4 moved from the Consent Calendar to Administrative Business.
PRESENTATIONS
• El Nino Presentation. (Justin Lovell, Public Works Administrator).
Public Works Administrator Lovell presented an El Nino Flood Preparedness and Response Guide
Pamphlet that the City of South San Francisco prepared in cooperation with the Association of Bay
Area Governments (ABAG). The guide included information on El Nino, provided information on
preventative and precautionary measures and detailed emergency information and contacts.
PUBLIC COMMENTS
Alfredo Olguin addressed Council on behalf of his grandfather to discuss rent hikes in the
Downtown area as an example of the growing issue of affordable housing.
Romel Castillo alerted Council to excessive speeding on Grand Avenue at Aldenglen Drive,
highlighting safety concerns for pedestrians and drivers. He suggested that a Stop sign be placed at
that location.
COUNCIL COMMENTS/REQUESTS
Councilwoman Matsumoto commented on speeding and traffic safety, the bicycle commuter
program for employees, the Dining Guide, Boards and Commission vacancies and attendance, and
public art funding.
Councilwoman Normandy announced an upcoming Chinese New Year Event at the Main Library
sponsored by the South San Francisco Asian Alliance.
Councilman Garbarino announced reservations had opened for the Annual Police Corned Beef Feed
and encouraged attendance.
Vice Mayor Gupta inquired about extending the records retention schedule related to Council
packets, so that interested parties might have long term access to project information and history.
He explained this would particularly benefit new members of Council and staff that might require
background information on such matters. The Vice Mayor next referenced unemployment and
expressed interest in expanded career path opportunities assisting local, underserved students. The
Vice Mayor asked for Council's support with an upcoming conference to explore expansion of this
program.
Councilman Garbarino shared the Vice Mayor's sentiments, supported the idea of the conference
and requested costs for consideration.
Councilwoman Matsumoto requested data about the local unemployment rate.
Councilwoman Matsumoto requested that the meeting be adjourned in honor of Harry A. Higuera.
CONSENT CALENDAR
I. Motion approving the Minutes of meetings of January 11, 2016 and January 13, 2016.
2. Motion confirming payment registers for January 27, 2016.
3. Motion to accept the demolition of Greenhouse Buildings Project as complete in accordance
with plans and specifications. (Total construction cost $91,850.00). (Sam Bautista —
Principal Engineer).
Item No. 2 — Councilwoman Matsumoto inquired regarding the costs related to several items
reflected on the payment registers, including the Parks and Recreation Ballet Program, Crisis
Communications Plan, a mislabeled item, Highway 101 ramp improvements, California Strong
Motion Instrumentation Program (CSMIP) training fees, the Peg Channel Update Project, and
arborist fees.
Motion— Councilman Garbarino/Second— Councilwoman Normandy to approve the Consent
Calendar. Approved by the following roll call vote: AYES: Councilmembers Normandy,
Garbarino and Matsumoto and Vice Mayor Gupta. NOES: None. ABSENT: Mayor Addiego.
ABSTAIN: None.
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MINUTES PAGE 2
ADMINISTRATIVE BUSINESS
4. Resolution approving an Ambulance Billing Services Agreement and a Lockbox Services
Agreement; and authorizing the City Manager to execute an Ambulance Billing Services
Agreement with Novato Fire Protection District and a Lockbox Services Agreement with the
City's current banking services provider Wells Fargo Bank, for a combined total not to
exceed $294,096 for Fiscal Years FY 2015-16, FY 2016-17 and FY 2017-18. (Gerald
Kohlmann, Fire Chief).
Fire Chief Kohlmann presented the staff report recommending adoption of a Resolution approving
an Ambulance Billing Services Agreement with Novato Fire Protection District and a Lockbox
Services Agreement with the City's current banking services provider, Wells Fargo Bank. Chief
Kohlmann detailed the history of South San Francisco Paramedic Services and prior billing
practices. He advised of the growing transport needs and enhanced billing services. The Chief
further explained the request for proposals process related to billing, the selection methodology and
staff's ultimate selection of the Novato Fire Protection District as the City's new billing services
provider. Chief Kohlmann explained the plan to implement a flat rate for patient care reports, and
noted a $40,000 savings moving forward while phasing out the current contractor.
Councilwoman Normandy queried whether staff was comfortable executing a 2 (two) year contract.
Fire Chief Kohlmann responded by noting the agreement includes an escape clause.
Councilwoman Matsumoto queried certain calculations included in the staff report. Based on the
agreed upon miscalculations, Staff and Council determined the report should be updated and the
item brought back to Council for consideration at a later meeting.
Council agreed to hear the item at a Special Meeting that was scheduled for 6:00 P.M. on February
3, 2016.
5. Resolution No. 9-2016 approving an amendment to an existing Consulting Services
Agreement with Carollo Engineers of Walnut Creek, California for engineering services for
the Water Quality Control Plant (WQCP) Digester Design Project in an amount not to
exceed $319,814. (Eric Evans, Associate Civil Engineer).
Associate Civil Engineer Eric Evans presented the staff report recommending that Council adopt a
Resolution approving an amendment to an existing Consulting Services Agreement with Carollo
Engineers of Walnut Creek, California for engineering services for the Water Quality Control Plant
(WQCP) Digester Design Project in an amount not to exceed $319,814. Engineer Evans advised
the Water Quality Control Plant is undergoing design improvements to modernize, increase seismic
safety, increase efficiency, and ensure the plant's ability to handle increased flows as well
accommodate future development. He stated the amendment would address several issues that were
not included in the original design agreement as well as some unforeseen design difficulties.
Through this process, staff became aware of new technologies that enable processing greater
amounts of waste using fewer digester tanks. This would result in over $3,000,000 in capital cost
savings, increased efficiency, lower maintenance costs, and would allow the plant to accept food
waste in the future to satisfy its energy needs with the natural gas produced.
Motion— Councilwoman Normandy/Second— Councilman Garbarino: to approve Resolution No. 9-
2016. Approved by the following Roll Call Vote: AYES: Councilmembers Matsumoto, Garbarino
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MINUTES PAGE 3
and Normandy, and Vice Mayor Gupta. NOES: None. ABSENT: Mayor Addiego. ABSTAIN:
None.
6. Resolution No. 10-2016 supporting the South City Shuttle Project and authorizing the
submittal of an application for San Mateo County Shuttle Program Funding in the amount of
$365,507 for Fiscal Year 2016-17 and 2017-18 and committing a matching contribution of
$121,836 from South San Francisco Local Measure A Funds. (Justin Lovell, Public Works
Administrator).
Public Works Administrator Justin Lovell presented the staff report recommending that Council
adopt a Resolution supporting the South City Shuttle Project and authorizing the submittal of an
application for San Mateo County Shuttle Program Funding in the amount of $365,507 for Fiscal
Year 2016-17 and 2017-18 and committing a matching contribution of $121,836 from South San
Francisco Local Measure A Funds. Administrator Lovell detailed the South City Shuttle Project's
maturation from its foundation to present, highlighting service improvements made and ridership
data collected over the past two years of operation. With Council's resolution of support, and
successful approval of the next two year funding cycle from San Mateo County Transportation
Authority, Lovell discussed future goals of stabilizing the route and schedule, focusing on increased
ridership and making rider experience improvements.
Councilwoman Matsumoto expressed her support for the South City Shuttle and encouraged staff to
seek community partners for strengthening the application. Lovell added the City can apply every
funding cycle as long as the application score is high enough.
Motion— Councilman Garbarino/Second— Councilwoman Normandy: to approve Resolution No.
10-2016. Approved by the following Roll Call Vote: AYES: Councilmembers Matsumoto,
Garbarino and Normandy, and Vice Mayor Gupta. NOES: None. ABSENT: Mayor Addiego.
ABSTAIN: None.
Recess: 8:55 P.M.
Meeting Resumed: 9:04 P.M.
7. Study Session: Community Choice Aggregation. (Mike Futrell, City Manager).
City Manager Futrell presented the staff report and opened the discussion on Community Choice
Aggregation Energy with Peninsula Clean Energy. He advised the initiative would permit
sustainable progress on energy needs and consumption. Senior Planner Friedman presented a
PowerPoint describing how Community Choice Aggregation benefits customers with affordable
rates, local control, energy efficiency programs, and environmental benefits including cost savings
and reduction of greenhouse gas emissions. She proceeded to discuss how South San Francisco
would utilize this system, providing several scenarios of impact to customers. She further explained
the program would assist the City in meeting its goals related to the climate action plan. Certain
risks and uncertainties included market risks, operational risks, and political or regulatory risks.
Planner Friedman closed by recommending potential next steps, including collecting additional
analysis, holding a community meeting, going through the public hearing process, and establishing
a Board of Directors representative.
Supervisor Dave Pine thanked Council for investing time into this effort. He believed the risks to be
manageable and encouraged South San Francisco to join Peninsula Clean Energy.
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MINUTES PAGE 4
Speaker Jan Butts encouraged South San Francisco to get involved, offer citizens clean energy
choices, and help protect our climate.
Vice Mayor Gupta believed this to be a necessary step for the City. Foregoing the opportunity,
would take the choice away from the consumer.
Comments and direction also included feedback from Councilwoman Matsumoto who expressed
apprehension over considering this item on an accelerated time frame.
Council agreed to continue consideration of the time over a series of upcoming meetings.
8. Study Session: Grand Avenue Library Renovation Project Update. (Brian McMinn, Public
Works Director).
Item not heard.
PUBLIC HEARING
9. Motion to waive reading and introduce an Ordinance making revisions to Chapter 13.16 of
the South San Francisco Municipal Code and establishing an Underground Utility District
along Spruce Avenue from Railroad Avenue to the North Edge of Spruce Elementary
School between Lux Avenue and Park Way and presentation of a list of potential future
Underground Utility Projects (CIP Project No. st1204). (Sam Bautista, Principal Engineer
and Kathleen Phalen, Swinerton Management).
Public Hearing Opened: 10:32 P.M.
Public Hearing Closed: 10:55 P.M.
Public Works Director Brian McMinn presented the staff report recommending that Council waive
reading and introduce an Ordinance making revisions to Chapter 13.16 of the South San Francisco
Municipal Code and establishing an Underground Utility District along Spruce Avenue from
Railroad Avenue to the North Edge of Spruce Elementary School between Lux Avenue and Park
Way. He advised that staff reviewed comments from the public and incorporated their concerns
into the development of this project with appropriate changes. A representative from Swinerton
Management detailed the effort to reach out to affected property owners. Director McMinn defined
the function of the ordinance, including establishing boundaries of the district. He advised staff
would troubleshoot service panel conversions with PG&E.
Councilwoman Matsumoto reiterated the importance of contacting every affected property owner
and mentioned she disagrees with some of the proposed future sites.
Vice Mayor Gupta mentioned aesthetic benefits and functional advantages of the project.
Motion— Councilman Garbarino/Second— Councilwoman Matsumoto: to introduce an Ordinance
making revisions to Chapter 13.16 of the South San Francisco Municipal Code and establishing an
Underground Utility District along Spruce Avenue from Railroad Avenue to the North Edge of
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MINUTES PAGE 5
Spruce Elementary School between Lux Avenue and Park Way and presentation of a list of
potential future Underground Utility Projects. Approved by the following Roll Call Vote: AYES:
Councilmembers Matsumoto, Garbarino and Normandy, and Vice Mayor Gupta. NOES: None.
ABSENT: Mayor Addiego. ABSTAIN: None.
ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS
10. City Council Committee Assignments. (Mayor Addiego).
Item not heard.
ADJOURNMENT
Being no further business the meeting was adjourned in honor of Harry A. Higuera at 10:55 P.M.
Submitted: Approved:
'744.t .A,
st. . M. •' elli ity Cler Mark Addiego, Mayor
City of outs San Francisco City of South San Francisco
REGULAR CITY COUNCIL MEETING JANUARY 27,2016
MINUTES PAGE 6