HomeMy WebLinkAboutMinutes 2016-02-24 @7:00 MINUTES
CITY COUNCIL
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50 AI A CITY OF SOUTH SAN FRANCISCO
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° REGULAR MEETING
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COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, FEBRUARY 24, 2016
7:00 P.M.
CALL TO ORDER TIME: 7:05 P.M.
ROLL CALL PRESENT: Councilmembers Matsumoto,
Normandy and Garbarino, Vice
Mayor Gupta and Mayor
Addiego.
ABSENT: None.
PLEDGE OF ALLEGIANCE Led by Kassim Diab, El Camino High School.
AGENDA REVIEW
No Changes.
PRESENTATIONS
• Job Fair Presentation. (Kevin Sledge, Human Resources Analyst I).
Human Resources Analyst I Sledge announced the upcoming Job Fair being held at the Municipal
Services Building in an effort to provide residents with employment opportunities, build and sustain
a partnership with businesses in support of their recruitment needs, and hire qualified individuals
who are passionate about serving the City. With over 35 registered employers, Analyst Sledge
assured a wide variety of opportunities and services. He thanked the South San Francisco Chamber
of Commerce, San Mateo County Workforce Development Board, City staff, and local businesses
involved in the event.
• Presentation of Proclamation to Bronstein Music in honor of celebrating 70 years of musical
education and services.
Mayor Addiego read the Proclamation ors Don Music and congratulaed the business
Rich Welkertthanked the City
celebration of this milestone. Recipients, owne on
of South San Francisco for its continued support.
PUBLIC COMMENTS
Larry Byrne, Director of Sales and Business Development for Home Serve, presented its home
emergency repair solution concerning water and sewer lines. He referenced several partnerships
with local cities and water districts.
COUNCIL COMMENTS/REQUESTS
City participants in the annual Government
("SSFHS"), Badn High School and El
counterparts from South San Francisco High School
Camino High School ("ECHS") for Youth Government Day 2016 as follows:
Vice Mayor Pradeep Gupta: Kanani Cortez (SSFHS)
Councilwoman Karyl Matsumoto: Bryan Vasquez (SSFHS)
Councilman Rich Garbarino: Jorge Flores (ECHS)
Councilwoman Liza Normandy: Vince de la Cerna(SSFHS)
Mayor Mark Addiego: Alan Perez (SSFHS)
Public Works Director Brian McMinn: Faye Orcales (SSFHS)
Parks and Recreation Director Sharon Ranals: Gilberto Vega(Baden)
Financial Services Manager Christina Crosby: Abraham Shamieh (ECHS)
Communications Director Leslie Arroyo: Alexandra Schiffer (SSFHS)
Police Chief Jeff Azzopardi: Kassim Diab (ECHS)
Human Resources Manager Mich Mercado: Arianna Vazquez (ECHS)
Recreation and Community Services Manager Greg Mediati: Natalie Vasquez (ECHS)
Interim Library Director Adam Elsholz: Alma Navarro (ECHS)
ECD Director Alex Greenwood: Jonathan Aguayo (ECHS)
IT Manager Tony Barrera: Daniel Tinoco (ECHS)
Fire Chief Gerry Kohlmann: Nathan Rosas (SSFHS)
City Manager Mike Futrell: Tiana Valerio (ECHS)
Assistant City Attorney Steve Mattas: Melinda McMonigle (ECHS)
City Clerk Krista Martinelli: Samantha Dacanay (SSFHS)
Councilwoman Matsumoto stated she attended the STEM Ecosystems gathering, and she spoke
highly of its equitable access efforts and learning opportunities in the Bay area. She also discussed
her attendance of Congresswoman Jackie Speier's meeting concerning the housing crisis, and
identified South San Francisco's progress on this issue as well as future considerations for multi-
unit affordable housing rehabilitation.
Vice Mayor Gupta continued the discussion about housing, mentioning the Association of Bay Area
Governments (ABAG) and the Metropolitan Transportation Commission (MTC) are working to
develop a 20 year plan concerning housing requirements, land use and transportation.
Mayor Addiego requested Council adjourn the meeting in memory of Vicky Teani Pfeiffer.
CONSENT CALENDAR
1. Motion approving the Minutes of the meeting of February 10, 2016.
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2. Motion confirming payment registers for February 24, 2016.
3. Motion to waive reading and adopt Ordinance No. 1510-2016 authorizing the
implementation of a Community Choice Aggregation Program. (Adena Friedman, Senior
Planner).
4. Motion to waive reading and adopt Ordinance No. 1511-2016 amending the South San
Francisco Municipal Code Chapter 20.270 ("El Camino Real/Chestnut Avenue Area Plan
District") to make changes to the Land Use Regulations and Development Standards;
Chapter 20.280 ("Downtown Station Area Specific Plan District") to make changes to the
Land Use Regulations and Development Standards; Chapter 20.490 ("Use Permits") to
clarify Conditional Use Permit Review Authority; and Chapter 20.570 ("Appeals and Calls
For Review") to modify call for review authority for the City Council for Planning
Commission reviewed projects. (Alex Greenwood, Economic and Community Development
Director).
5. Motion to waive reading and adopt Ordinance No. 1512-2016 approving a Development
Agreement with Miller Cypress SSF, LLC for 309 Airport Blvd., 315 Airport Blvd., 401 —
421 Airport Blvd., 405 Cypress Ave., and 216 Miller Avenue. (Alex Greenwood, Economic
and Community Development Director)
6. Resolution No. 21-2016 establishing $200.00 filing fee for Citizen Initiatives. (Krista
Martinelli, City Clerk).
7. Resolution No. 22-2016 authorizing the acceptance of $67,590 in Grant Funding from the
Baseball Tomorrow Fund for renovation to e Youth l F Brentwood
Park
amending the 2015-16 Capital Improvement Project Budget Projec #PK1501. (Sharon
Ranals, Parks & Rec. Director).
8. Resolution No. 23-2016 awarding the construction contract to Breneman, Inc. of Walnut
Creek, California, for the Willow Gardens Playgrounds Replacement Project (Project No.
PK1401) in an amount not to exceed $132,460. (Sam Bautista, Principal Engineer and
Kathleen Phalen, Swinerton Management).
9. Resolution No. 24-2016 accepting FY 2014-2015 Comprehensive Annual Financial Report
(CAFR). (Richard Lee, Finance Director).
10. Resolution No. 25-2016 approving the change of administrator for the Medical After
Retirement Account (MARA) Plan from ICMA-Retirement Corporation to Genesis
Employee Benefits, Inc. and authorizing the City Manager to execute the necessary plan
documents to effect this change and a Resolution No. 26-2016 approving the transfer of the
Medical After Retirement Account (MARA) Plan from ICMA- Retirement Corporation to
Genesis Employee Benefits, Retirement ement Health Savings ngsdProgram terminating(Mich IMercado,tiH�an
Corporation's VantageCare
Resources Manager).
11. Resolution No. 27-2016 approving a Purchase Agreement with L.N. Curtis and Sons, Inc.,
for the purchase of 41 G-Xtreme Turnout Coats and Pants in an amount not to exceed
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$102,986; and authorizing the City Manager to execute the Purchase Agreement on behalf
of the City of South San Francisco. (Gerald Kohlmann, Fire Chief).
12. Resolution No. 28-2016 awarding the construction contract to Pleasanton Engineering
Contractors, Inc. of Pleasanton, California, for the Police Building Entrance ADA Ramp
Project (Project No. PF1404) in an amount not to exceed $88,000. (Sam Bautista, Principal
Engineer and Kathleen Phalen, Swinerton Management).
13. Resolution No. 29-2016 approving a Tax-Sharing Compensation Agreement between the
City of South San Francisco and the Taxing-Entities to provide for the distribution of funds
from the sale of Successor Agency Held Properties. (Ron Gerber, Housing Manager).
Item No. 2—Councilman Garbarino and Councilwoman Matsumoto queried several of the warrant
items for later follow-up.
Item No. 3 —Councilwoman Matsumoto o scheduled updates to provide gransparency Community
Choice Aggregation Program and requested
Item No. 5 —Former Mayor Pedro Gonzalez inquired about community enhancement payments
related to the development, urging Council to utilize the funds for placement of parks in the
downtown area.
Resident Carlos Escalante urged Council to consider creating another park downtown.
Resident Catherine Brosnan implored Council to consider more parks and green spaces for children
and youth activities downtown.
Motion—Vice Mayor Gupta/Second—Councilman Garbarino: to waive reading and adopt
Ordinance No. 1512-2016 approving DBlvd Development t 421 Airport Bl dM405 Cypress Ave., and
LLC for 309 Airport Blvd., 315 Airport
216 Miller Avenue.
Item No. 4—Councilwoman Matsumoto expressed concern over sidewalk widths, pedestrian
priorities, retail and landscaping related to the Ordinance.
Item No. 6—Councilwoman Matsumoto suggested review of a higher filing fee more reflective of
staff time and expenses. City Clerk Martinelli explained the City is limited to establishing a
maximum fine of$200 pursuant to the California Elections Code.
Item No. 8 —Vice Mayor Gupta queried the bidder's estimates after having noticed a large gap in
price quotes. Principal Engineer Bautista advised the City's request was clear and specific. Further,
the bidders' responses were status quo for this type of bidding process in which subcontractors
might be utilized by the bidder.
Item No. 9 —Upon inquiry, Finance Director Lee explained the Council benefits ratio.
Councilwoman Matsumoto asked clarifying questions about temporary staffing services, legacy
employees, sewer debt, retiree reimbursements, and parking meter fine collection.
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Item No. 10: Resident Mina Richardson inquired about the Medical After Retirement Trust and the
City's Deferred Compensation Committee recommendation to switch providers.
Human Resources Manager Mercado advised the funds are not the City's, but rather, are put into a
trust by City employees. A deferred compensation committee has oversight over the plans.
Item No. 12: In response to inquiry, Public Works Director McMinn advised the ramp price did not
include landscaping costs.
Item 13: In response to inquiry, City Attorney Mattas advised of staff's recommendation that
Council authorize the form of agreement. Staff would then proceed to negotiate and seek the
agreement of the other taxing entities represented on the Oversight Board. He noted the Oversight
Board itself was not a party to the Agreement.
Motion—Vice Mayor Gupta/Second— Councilman Garbarino: to approve Consent Calendar Items
Nos. 1-4 and 6-13. Unanimously approved by roll call vote.
Note: Item No. 5 was approved previously as reflected in boldfaced type above.
ADMINISTRATIVE BUSINESS
14. FY 2015-16 Mid-Year Review and Resolution No. 30-2016 approving FY 2015-16 Mid-
Year Budget Adjustments. (Richard Lee, Finance Director).
Finance Director Lee presented the staff report, providing an overview of projected General Fund
revenues, discussed budget adjustment highlights, and concluded with an overall fiscal impact
report. Council inquired about several recommended adjustments including staffing changes,
recruitment efforts and diversity, departmental operations and revenue sources.
Councilwoman Matsumoto requested a detailed, strategic communications plan, as well as a
breakdown of BIO Conference impacts.
Vice Mayor Gupta commented on the multidimensional significance of organizing, contributing to
and attending the BIO Conference Summit, emphasizing the potential opportunities for the City and
residents.
Motion — Councilman Garbarino/Second — Councilwoman Normandy: to approve Resolution No.
30—2016. Unanimously approved by roll call vote.
15. Resolution No. 31-2016 authorizing the City Manager to execute an agreement with Maze
and Associates in an amount not to exceed $79,285 a year for Independent Audit Services
for a three year period beginning FY 2015-16 through FY 2017-18 with options to extend
for two additional fiscal years. (Richard Lee, Finance Director).
Finance Director Lee presented the staff report recommending approval of a resolution authorizing
the execution of an agreement with Maze and Associates in an amount not to exceed $79,285 a year
for Independent Audit Services for a three (3) year period beginning FY 2015-16 through FY 2017-
18with options to extend for two (2) additional fiscal
evaluated based upon qual fic tions and
process, in which he explained panel membe rs were
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experience, proposal quality and responsiveness, ability to meet the City's requirements and cost.
Director Lee proceeded to review background information about the selection process and
methodology.
Councilwoman Matsumoto expressed concern regarding the Department's practice of not switching
auditing firms routinely, which she observed to be a best practice. She further suggested that the
independent review panel should have been comprised of representatives of cities similar to South
San Francisco.
Finance Director Lee advised that a paucity of competitive bids were received. He further noted the
breadth of experience of the members of the independent review panel and advised that
representatives of certain similar cities had been invited to assist on the panel, but declined due to
unavailability.
Motion—Councilman Garbarino/Second—Vice Mayor Gupta: to approve Resolution No. 31-2016.arino and No
Approved by the following roll call vote: AYES: Councilmembers embers arbABSENT Normandy, Vice
Mayor Gupta and Mayor Addiego;NOES: Councilwoman
None.
ADJOURNMENT
Being no further business the meeting was adjourned at 10:06 P.M. in memory of Vicki Teani
Pfeiffer.
Submitted b : Approved by:
Krista J. Martinelli, City Cle rk Mark Addiego, Mayor
of South San Francisco
City of South San Francisco
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