HomeMy WebLinkAboutReso 52-2003RESOLUTION NO. 52-2003
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION REQUESTING THE COUNTY CLERK OF SAN
MATEO COUNTY TO RENDER SPECIFIED ELECTION SERVICES
BE IT RESOLVED by the City Council of the City of South San Francisco as follows:
That the Board of Supervisors of the County of San Mateo shall be, and is hereby,
requested to permit the County Clerk of said County to render the services hereinafter
specified, relating to the conduct of General Municipal Election to be held within
said City on Tuesday, the 4th day of November 2003.
That the election services requested by said City in connection with the holding and
conducting of said election are more particularly set forth in Exhibit "A" attached
hereto and incorporated herein, the same as though fully set forth at length.
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That said City, shall, and does hereby, accept and agree to comply with the terms and
conditions of the performance of said election services, and the payments therefore,
as set forth in Exhibit "A."
The County Clerk is further authorized and delegated to perform the duties specified
in Exhibit "A" for the purpose of the General Municipal Election to be held within
the City of South San Francisco on Tuesday, the 4th day of November 2003.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the 25th day of June
2003 by the following vote:
AYES:
Councilmembers Joseph A. Femekes, Richard A. Garbarino, and Raymond L.
Green, Mayor Pro Tem Karyl Matsumoto and Mayor Pedro Gonzalez
NOES: None.
ABSTAIN: None.
ABSENT: None.
ATTEST:
SERVICE AGREEMENT FOR THE PROVISION OF ELECTION
SERVICES BETWEEN CITY OF SOUTH SAN FRANCISCO AND SAN MATEO COUNTY
ASSESSOR-COUNTY CLERK-RECORDER
This agreement, entered into this __
day of
,2003, by and between the City of
South San Francisco and San Mateo County Assessor-County Clerk-Recorder (hereinafter referred to
as County Clerk);
WHEREAS, it is necessary and desirable that the County Clerk be retained for the purpose of
'conducting an election hereinafter described for the City of South San Francisco (hereinafter referred
to as City);
NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:
SERVICES TO BE PERFORMED BY THE CITY OF SOUTH SAN FRANCISCO:
1)
No later than the 88th day prior to the election the City of South San Francisco will request
the Board of Supervisors through the County Clerk tb conduct an election for the City of
South San Francisco on November 4, 2003, and will request services of the County Clerk.
This section is apphcable only if additional matters will be placed on the ballot, and a
resolution is required.
2)
The City will pubhsh the Notice of Election and the Notice to File Declarations of
Candidacy for the offices to be voted on, and/or the Notice to File Arguments For or Against
any measure.
3)
The City will submit to the County Clerk the titles and exact number of offices to be voted
on, the names and ballot designations of the candidates for those offices, and/or the exact
ballot measure wording to be voted on by the 85th day prior to the election, or by the 82nd
day prior to the election if Elections Code §§ 10225, 10229, and 10407 become applicable.
4)
The City Clerk will prepare and deliver to the County Clerk the ballot pamphlet
information containing, as applicable, candidate statements, ballot measure, tax rate
statement, impartial analysis, arguments 'for or against and rebuttals thereto. The last day
for primary arguments (300 words) to be submitted is August 15, 2003. The last day for
rebuttal arguments (250 words) and impartial analysis is August 25, 2003.
5) The City will review and sign off on the sample ballot and official ballot wording for the
City's Candidates/Measures.
SERVICES TO BE PERFORMED BY COUNTY CLERK:
1) The County Clerk will select the sample and official ballot printer(s) and translators.
2) The County Clerk will prepare and deliver all election information to the printers and
translators.
3) The County Clerk will issue, receive and process absentee ballots.
4) The County Clerk will set up all polling place locations, hire polling place workers, publish
required notice, and conduct the election.
5) The County Clerk will prepare a Canvass of Votes Cast and submit a Certificate of County
Clerk to the City of South San Francisco.
6)
The County Clerk will conduct other various and miscellaneous election activities as
required including but not limited to all those required of the City's Election Official, other
than those described under "Services to be Performed by the City of South San Francisco".
TERMS:
This agreement shall be in effect for the performance of all services incident to the preparation
and conduct of the election to be held on November 4, 2003.
In the event the County Clerk is unable to perform services required under this Agreement, as
a result of employer/employee relation conditions, vendor conditions or other conditions beyond the
control of the County Clerk, the County Clerk will be relieved of all obhgations under this Agreement.
The County Clerk may terminate this agreement after giving 72 hours written notice and the County
Clerk will be relieved of all obligations.
This agreement can be mutually terminated upon a 30 day written notice.
CONSIDERATION:
In consideration of the performance of services and supplies provided by the County Clerk, the
City of South San Francisco shall pay to the County Clerk a sum equal to the actual cost of such
services and supphes.
The City of South San Francisco shall make payment within 30 days of receipt of invoice from
County Clerk.
CITY:
Signature:
Date:
Print Name:
Title:
COUNTY:
Signature:
Date:
Print Name:
Title: