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Home My WebLink About2016-05-18 e-packet@5:00City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Special Meeting Agenda Wednesday, May 18, 2016 5:00 PM City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Special City Council Special City Council Special Meeting Agenda May 18, 2016 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, May 18, 2016, at 5:00 p.m., in City Hall, City Manager's Conference Room, 400 Grand Avenune, South San Francisco, California. Purpose of the meeting: Call to Order. Roll Call. Agenda Review. Public Comments - comments are limited to items on the Special Meeting Agenda. 1. Study Session: Proposed Capital Improvement Program Fiscal Year 2016 -17 (Justin Lovell, Public Works Administrator) 2. Study Session: FY 2016 -17 Proposed Budget (Richard Lee, Finance) Adjournment. City of South San Francisco Page 2 Printed on 8/2/2016 City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) out San Francisco, CA Staff Report File Number: 16 -239 Agenda Date: 5/18/2016 Version: 1 Status: Agenda Ready - Administrative Business In Control: Special City Council File Type: Staff Report Agenda Number: 1 Study Session: Proposed Capital Improvement Program Fiscal Year 2016 -17 (Justin Lovell, Public Works Administrator) ..label RECOMMENDATION It is recommended that the City Council review and provide direction on the proposed Capital Improvement Program for fiscal year 2016 -17. BACKGROUND /DISCUSSION The Capital Improvement Program (CIP) outlines large capital expenditures and infrastructure improvements throughout the community. The CIP is the result of collaboration among various departments summarizing the needed improvements and the priority of implementation of these projects. The proposed fiscal year (FY) 2016 -17 CIP includes $16.3 million in new appropriation requests. The total estimated CIP for FY2016 -17 is $42.8 million. There are 22 new project requests and 13 new appropriations requests to existing projects. The new CIP requests touch all areas of the City's infrastructure including facility maintenance, pedestrian improvements, traffic studies, and improvement projects at the Water Quality Control Plant. The City Council Budget Subcommittee met on May 2, 2016 and again on May 9, 2016 to review the proposed new appropriations. The Budget Subcommittee comments have been incorporated into the attached draft. The Planning Commission is scheduled to review the CIP at their June 2, 2016 meeting. Assuming no significant findings, the Planning Commission will formally find the CIP consistent with the City's General Plan at the same meeting of June 2th. FT TATnTAT! = The Capital Improvement Program is funded by various sources as outlined in the attached Proposal Capital Improvement Program Fiscal Year 2016 -17 funding sheets. CONCLUSION Upon City Council review of the Capital Improvement Program for fiscal year 2016 -17 Draft, staff will incorporate the results and prepare the final CIP for adoption at an City of South San Francisco Page 1 Printed on 81212016 File Number: 16 -239 upcoming City Council meeting to be conducted in June 2016. Attachments: Proposed Capital Improvement Program FY 2016 -17 City of South San Francisco Page 2 Printed on 81212016 City of South San Francisco Proposed Capital Improvement Program Fiscal Year 2016 -17 Prepared by: Public Works Department This page is intentionally left blank. FY 2016 -17 CIP Requests by Project Type Total Appropriations by Project Type There are 22 new projects requests totaling $5.9 million and 13 additional appropriations requests from exisiting projects totaling $10.4 million. The remaining active projects in the CIP do not require any additional funding at this time. * These are the approximate, anticipated appropriations needed to coqftte OOV311kxisting projects for the four years following FY2016 -17 Streets 50% FY 2016 -17 Appropriations b t Type Traffic Public Facilities 7% 12% )rm Drains 1% Sanitary Sewer 26% Proposed CIP FY2016 -17 -1 - City of South San Francisco Remaining Approximate Appropriations Total Out Year as of March FY16 -17 New Appropriations Appropriation Project Type Count 2016 Request FY16 -17 Requests* Public Facilities 21 3,169,749 1,919,200 5,088,949 24,942,000 Parks 9 1,440,656 580,000 2,020,656 8,948,000 Storm Drains 7 1,067,328 200,000 1,267,328 61,805,000 Sanitary Sewer 18 14,626,140 4,320,000 18,946,140 27,345,000 Streets 18 3,276,658 8,246,181 11,522,839 17,991,508 Traffic 16 2,876,203 1,080,000 3,956,203 5,100,000 Total 89 26,456,734 16,345,381 42,802,115 146,131,508 * These are the approximate, anticipated appropriations needed to coqftte OOV311kxisting projects for the four years following FY2016 -17 Streets 50% FY 2016 -17 Appropriations b t Type Traffic Public Facilities 7% 12% )rm Drains 1% Sanitary Sewer 26% Proposed CIP FY2016 -17 -1 - City of South San Francisco Public Facilities Projects Public Facilities Projects Proposed CIP FY2016 -17 - 2 - City of South San Francisco Public Facilities Projects Sign Hill Generator Replacement New appropriations request Project Number pf1506 This project will replace the Sign Hill generator, which powers all public safety communications in the event of Project Scope a power outage. Increase funding requests will add HVAC, improve fuel tank and install insulation. The existing generator is old and replacement parts are difficult to obtain. Additionally, new radio equipment Project Justification and its HVAC system will require more power to maintain acceptable levels of temperature and humidity. Project Manager Program Management Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Other - Equip Replace 160,000 100,000 - 260,000 101,080 101,080 Construction 5,330 143,590 148,920 Contingency I 1 10,000 1 1 1 1 1 10,000 Total Expenditures Total Funding Sources 1 160,0001 100,000 - 260,000 260,000 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 201 - Est. d Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 101,080 101,080 Construction 5,330 143,590 148,920 Contingency I 1 10,000 1 1 1 1 1 10,000 Total Expenditures 1 106,4101 153,590 - 260,000 Note: Out year expenditures are estimates and subject to change Balance Forward 53,590 Proposed CIP FY2016 -17 - 3 - City of South San Francisco Public Facilities Projects Caltrain Entry Plaza Debris Removal New project request Project Number pf17 -01 This project will remove between 250 -500 tons of concrete and other materials from the South San Francisco Project Scope Caltrain entry plaza site in preparation for Caltrain station relocation and improvement project. The South San Francisco Fire Department used the site as a search and rescue training grounds. The site is Project Justification ready to be vacated for the Caltrain entry plaza project. Project Manager TBD Project Funding and Expenditure Detail Expenditures Total New Appropriation Appropriation Funding Sources Prior Years FY 2016-17 General Fund Estimated Exp �, �• �� Preliminary Study Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 - 4 - City of South San Francisco Estimated Exp �, �• �� Preliminary Study Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 - 4 - City of South San Francisco Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 - 4 - City of South San Francisco Public Facilities Projects Fire Station 63 Rollup Door Replacement New project request Project Number pf17 -02 Project Scope This project will redesign and replace the rollup door on the garage at Fire Station 63. The door was replaced in 2013. Due to desgin limitations the door was identified as a safety hazard. The Project Justification weight of the door is supported vertically by a cable. If the cable breaks, the door is too heavy to manually lift. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016-17 • '• Preliminary Study General Fund Expenditures Prior Years Exp FY ' '• '' Preliminary Study Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 - 5 - City of South San Francisco Public Facilities Projects Energy Savings Program New project request Project Number pf17 -03 Project Scope This project will audit all city facilities and create a plan to design and install energy efficiency measures. Energy efficiency projects at city facilities will save money on electrical costs and reduce greenhouse gas Project Justification emissions. This will contribute towards meeting the goals of the Climate Action Plan. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Appropriation Total Prior Years New .. .. FY i • i Construction Expenditures Prior Years Exp Estimated Exp FY ',. Construction Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 - 6 - City of South San Francisco Public Facilities Projects Training Tower Maintenance New project request Project Number pf17 -04 This project will make repairs to the Fire Station 61 Training Tower including replacement of deteriorated and Project Scope corroded beams, guardrail installation at all roof levels, repair of burn room stainless steel trim around room fire insulation as well as replacement of any missing fasteners. Fire Training Tower maintenance and repairs to comply with National Fire Protection Association (NFPA) requirement 1403: Live Fire Training Structure Standard. Per NFPA 1403 the training tower must maintain Project Justification certain working conditions to remain in operation. A 2015 assessment of the tower revealed several high priority repairs. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016-17 '®c '' General Fund Construction Expenditures Prior Years Exp FY ' '• '' Construction Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 - 7 - City of South San Francisco Public Facilities Projects City Hall Modernization New project request Project Number pf17 -05 This project will provide security upgrades to the City Clerk's Office and add a door in the Finance Department. Other phases may include a comprehensive needs and deferred maintenance needs study of the Project Scope City Hall building. Areas of modernization include updating the Finance Department, City Clerk Office, breakroom, City Manager's Office, replacing HVAC, installing an energy management system, replacing roof, and pneumatic controls. The first year will fully develop scope with construction in the following years. The needs of the city hall building continue to expand with additional staff. The HVAC system and roof are Project Justification nearing end of useful life. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY ' �IMITIWM- i Study Preliminary General Fund Expenditures Prior Years Exp FY ' Study Preliminary ��\\ Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 - 8 - City of South San Francisco Public Facilities Projects Station Alert Package (5 Stations) New project request Project Number pf17 -06 This project will upgrade the alerting system at five (5) Fire Stations. The systems will maintain compliance Project Scope with County Public Safety Communications System. The fire station alert package is the technology hardware installed in each fire station that connects to San Mateo County Public Safety Communications (PSC). PSC sends signals and radio broadcasts via this system Project Justification to alert the appropriate fire units to respond to incidents. The current hardware is obsolete and repair parts are no longer manufactured. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years W4TU-7-7M-H-TM FY 2016-17 General Fund Expenditures Prior Years Exp FY ' Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 - 9 - City of South San Francisco Public Facilities Projects Civic Center Plaza New project request Project Number pf17 -07 This project will design and construct a new civic center including a new Library, Community Center, Police Project Scope Station. and Fire Station. The police station is seismically unsafe and does not meet the current Police Department needs. The Library Project Justification and Recreation Departments can benefit by providing joint meeting space and have facilities that meet the current community needs. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016-17 Construction Contingency Expenditures Prior Years Exp Estimated Exp FY 2016-17 Construction Contingency Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -10- City of South San Francisco Parks Projects Parks Projects Proposed CIP FY2016 -17 -11 - City of South San Francisco Parks Projects Willow Gardens Playgrounds Replacement New appropriations request Project Number pk1401 Project Scope This project will study, design, and replace the playground structures in the Willow Gardens area. Due to the aged playground structure at this site, a replacement is in order. Improvements will enhance this Project Justification site's appeal and improve its safety as a viable play lot for children. There is no existing structure as it was vandalized and removed. Project Manager Program Management Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 General Fund 270 1,740 Design 63,014 270 Other - Common Greens 230,000 50,000 63,014 Construction 201,850 280,000 201,850 Contingency 1 1 13,666 1 13,666 Total Expenditures 1 64,7541 215,5151 Total Funding Sources 1 230,2701 50,000 - 280,270 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Ex ed Exp FY 2017 -18 F 18 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study 1,740 1,740 Design 63,014 63,014 Construction 201,850 201,850 Contingency 1 1 13,666 1 13,666 Total Expenditures 1 64,7541 215,5151 280,270 Note: Out year expenditures are estimates and subject to change Balance Forward 165,516 Proposed CIP FY2016 -17 -12- City of South San Francisco Parks Projects Alta Loma Park Playground Renovation & Pathway Improvements New appropriations request Project Number pk1502 This project will design and construct new playground equipment and surfacing. ADA compliant pathways will Project Scope also be constructed. The existing playground equipment has reached the end of its useful life. The pathways are distressed and Project Justification need repair. Project Manager Program Management Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Infrastructure Reserves 200,000 180,000 - 380,000 ADA Funds 59,800 68,940 59,800 281,060 281,060 ADA Construction 59,800 59,800 Contingency Total Funding Sources 259,8001 180,000 - 30,000 439,800 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 68,940 68,940 Construction 281,060 281,060 ADA Construction 59,800 59,800 Contingency 30,000 30,000 Total Expenditures 1 68,9401 370,860 - I - - 439,800 Note: Out year expenditures are estimates and subject to change Balance Forward 190,860 Proposed CIP FY2016 -17 -13- City of South San Francisco Parks Projects Gateway Monument Signs (Merged with pk1503) New project request Project Number pk17 -01 This project will design all gateway monument signs at all remaining locations and construct gateway signs Project Scope at the following locations: Mission and McLlean, Westborough and Skyline, and Sister Cities at Airport. Project Justification Based of the South San Francisco Gateway Master Plan Study, the installation of gateway monument signs will be visible and welcoming addition to traffic as it enters the City. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 General Fund 380,000 380,000 Other - Developer Fees 117,000 250,000 235,000 250,000 121,000 235,000 356,000 Contingency 39,000 1 39,000 Total Expenditures Total Funding Sources 1 380,0001 250,000 -1 630,000 630,000 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 stimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study Design 118,000 117,000 235,000 Construction 121,000 235,000 356,000 Contingency 39,000 1 39,000 Total Expenditures 1 239,000 391,000 -1 630,000 Note: Out year expenditures are estimates and subject to change Balance Forward 141,000 Proposed CIP FY2016 -17 -14- City of South San Francisco Parks Projects Sign Hill Improvements New project request Project Number pk17 -02 Project Scope This project will begin tree maintenance and make trails and trail improvements on Sign Hill. Trees and trails at Sign Hill have not consistantly been maintained due to funding constraints. Dead trees Project Justification need to be removed to create a fire clearance of 30 feet from private property. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016-17 Estimated Exp . . Construction Contingency Expenditures Prior Years Exp Estimated Exp FY ' Estimated Exp Construction Contingency Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -is- City of South San Francisco Storm Drain Projects Storm Drain Projects Proposed CIP FY2016 -17 -16- City of South San Francisco Storm Drain Projects Francisco Terrace Storm Drain Evaluation and Improvements New project request Project Number sd17 -01 This project will result in refined prioritization of upgrades of the City's storm drain system and selection of the Project Scope highest priority areas and projects including the Francisco Terrance neighborhood. Selected projects will then move forward into design and construction. This project will continue the work of the completed Storm Drain Master Plan (project sd1002) which is a planning document that provides general information on deficiencies and prioritization of repair. The Project Justification information is not, however, specific enough to select projects and begin design. More focused work is necessary to select projects that should move forward for completion during the next few years. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016-17 • '• '' mm'm - • \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ �� •�� • •� 111 •• ••I Construction Contingency Expenditures Prior Years Exp FY ' '• '' Construction Contingency Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -17- City of South San Francisco Sanitary Sewer Projects Sanitary Sewer Projects L --,v Proposed CIP FY2016 -17 -18- City of South San Francisco Sanitary Sewer Projects Sanitary Sewer Rehabilitation New appropriations request Project Number ss1009 This project includes point repairs and the installation of liners in existing sewer mains to prevent root Project Scope intrusion and reduce sewage leakage into the ground. The project will prevent root intrusion into the City's sewer mains, help prevent blockages and spills, and will Project Justification reduce overall future maintenance costs. Project Manager Program Management Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Sewer Enterprise 1,550,828 775,000 575,000 575,000 575,000 575,000 4,625,828 95,772 50,000 25,000 25,000 25,000 25,000 245,772 Construction 1,455,056 650,000 500,000 500,000 500,000 500,000 4,105,056 Contingency 75,000 50,000 50,000 50,000 50,000 275,000 Total Expenditures Total Funding Sources 1 1,550,8281 775,0001 575,000 575,000 575,000 575,0001 4,625,828 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY Estimated Exp FY 201 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 95,772 50,000 25,000 25,000 25,000 25,000 245,772 Construction 1,455,056 650,000 500,000 500,000 500,000 500,000 4,105,056 Contingency 75,000 50,000 50,000 50,000 50,000 275,000 Total Expenditures 1 1,550,8281 775,0001 575,0001 575,0001 575,0001 575,0001 4,625,828 Note: Out year expenditures are estimates and subject to change Balance Forward Proposed CIP FY2016 -17 -19- City of South San Francisco Sanitary Sewer Projects Littlefield Avenue (South) Sanitary Sewer Sub Trunk Repair /Upgrade New appropriations request Project Number ss1023 Project Scope This project will replace approximately 1350 feet of this sewer sub trunk. Project Justification Maintenance staff have records of sewer flow problems in this area of Littlefield Avenue. Project Manager Program Management Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Sewer Enterprise 5,047 120,000 674 125,047 Sewer Impact Fees 63,548 50,800 63,548 118,360 118,360 Contingency 18,760 18,760 Total Expenditures Total Funding Sources 1 68,5951 120,000 - -1 1885 595 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Mated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study 674 674 Design 25,819 24,981 50,800 Construction 118,360 118,360 Contingency 18,760 18,760 Total Expenditures i 26,4931 162,101 1 188,595 Note: Out year expenditures are estimates and subject to change Balance Forward 42,101 Proposed CIP FY2016 -17 -20- City of South San Francisco Sanitary Sewer Projects WQCP Digester and Wet Weather Improvements Projects (Combined with ss1308) New appropriations request Project Number ss1301 This project consists of replacement of digesters #1 and #2 and retrofit #3 at the Water Quality Control Plant. Additionally the project is comprised of wet weather improvements that will upgrade the wastewater treatment Project Scope plant processes by modifying the aeration basins and channels, constructing an additional secondary clarifier, constructing new storm water pump stations, installing electric /automatic gates on the flow splitting structures, and installing new mechanisms at the existing clarifiers. The Water Quality Control Plant is in need of an upgrade on several of its processes to comply with new Project Justification National Pollutant Elimination Discharge System permit requirements. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Sewer Enterprise 1,848,724 621,180 - 2,469,904 San Bruno Share 680,928 228,820 2,934,539 909,748 Other - State Loan 8,300,000 4,600,113 10,250,000 9,500,000 7,500,000 23,450,113 25,300,000 500,000 750,000 1,045,000 2,295,000 Total Expenditures Total Funding Sources 1 10,829,652 1 850,0001 11,000,000 9,500,000 7,500,000 28,679,652 28,679,652 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 ated Exp 2017- Estimated Exp 19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 2,045,177 889,362 2,934,539 Construction 4,600,113 10,250,000 8,600,000 23,450,113 Contingency 500,000 750,000 1,045,000 2,295,000 Total Expenditures 1 2,045,1771 889,3621 5,100,1131 11,000,000 1 9,645,000 28,679,652 Note: Out year expenditures are estimates and subject to change Balance Forward 8,784,475 Proposed CIP FY2016 -17 -21- City of South San Francisco Sanitary Sewer Projects Plant -Wide Industrial Re- Coating Program New appropriations request Project Number ss1307 Project Scope This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP). The WQCP needs to maintain and protect several of its buildings and equipment by painting them with the Project Justification proper coating. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Sewer Enterprise 139,700 335,280 558,800 - 1,033,780 San Bruno Share 52,980 127,152 211,920 11,097 392,052 NBSU 7,320 17,568 29,280 1,313,903 54,168 80,000 75,000 155,000 Total Expenditures Total Funding Sources 1 200,0001 480,0001 800,000 1,480,000 1,480,000 NBSU - North Bayside Systems Unit. Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 11,097 11,097 Construction 588,903 725,000 1,313,903 Contingency 80,000 75,000 155,000 Total Expenditures i 11,0971 668,9031 800,0001 1,480,000 Note: Out year expenditures are estimates and subject to change Balance Forward 188,903 Proposed CIP FY2016 -17 -22- City of South San Francisco Sanitary Sewer Projects Vactor- Sweeper Waste Receiving Station Improvements New appropriations request Project Number ss1503 Project Scope This project is to design improvements to the Water Qualtiy Control Plant's vactor station to decrease silt and solids levels. A preliminary engineering study showed that increased use of the Vactor Waste Receiving Station by street sweepers has resulted in high silt and solids levels in discharge waste streams. Large amounts of trash and grit Project Justification entering the Vactor waste receiving station clog pipes and drains. Dirt, grit, and silt accumulation results in excessive inorganic loadings to the primary treatment train and anaerobic digesters resulting in more frequent and costly cleaning schedules. Project Manager Program Management Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Sewer Enterprise 58,464 54,810 303,282 26,466 416,556 San Bruno Share 21,536 20,190 111,718 53,534 153,444 440,000 440,000 Contingency 50,000 50,000 Total Expenditures Total Funding Sources 1 80,0001 75,0001 415,000 570,000 5705 000 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study 26,466 26,466 Design 53,534 53,534 Construction 440,000 440,000 Contingency 50,000 50,000 Total Expenditures i 26,4661 53,5341 490,0001 570,000 Note: Out year expenditures are estimates and subject to change Balance Forward 53,534 Proposed CIP FY2016 -17 -23- City of South San Francisco Sanitary Sewer Projects Sewer Pump Station No. 9 Variable Frequency Drive (VFD) Replacement New appropriations request Project Number ss1602 Project Scope Replace four (4) variable frequency drives for sanitary sewage pumps. The existing Variable Frequency Drives (VFDs) were installed in 2002. Staff is beginning to experience Project Justification decreased reliability and failures. Replacement parts are very difficult to find because the original equipment manufacturer has gone out of business. Replacing these VFDs with more efficient and reliable models will significantly improve conditions while greatly reducing the risk of sanitary sewer overflows. Project Manager Sam Bautista Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 Y 018 -19 FY 2019 -20 FY 2020 -21 Sewer Enterprise 100,000 50,000 - 150,000 15,000 15,000 Construction 125,000 125,000 Contingency i 1 10,000 1 1 1 10,000 Total Expenditures Total Funding Sources 1 100,0001 50,000 - 150,000 150,000 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 15,000 15,000 Construction 125,000 125,000 Contingency i 1 10,000 1 1 1 10,000 Total Expenditures 150,000 - 150,000 Note: Out year expenditures are estimates and subject to change Balance Forward 100,000 Proposed CIP FY2016 -17 -24- City of South San Francisco Sanitary Sewer Projects Water Quality Control Plant Maintenance Building Roof Replacement New project request Project Number ss17 -01 Project Scope This project will assess the condition of the existing roof and prescribe needed repairs or replace. The maintenance building was constructed as part of the 1999 plant expansion project. Several leaks have Project Justification developed in the foam roofing material. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years FY 2016-17 • '®s ' • i Sewer Enterprise Construction '� PriorYearsExp ' • Estimated Exie FY 2020-21 Construction Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -25- City of South San Francisco Sanitary Sewer Projects Pump Station #2 Upgrade New project request Project Number ss17 -02 This project will design the necessary upgrades to the pump station to accommodate the new growth in "The Project Scope Cove" area. Construction to occur in the next fiscal year. Project Justification This project is identified in the East of 101 Sewer Master Plan. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016-17 i\ 1 Sewer Impact Fees Construction Expenditures PriorYearsExp Estimated Exp FY 2016-17 i\ 1 Construction Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -26- City of South San Francisco Sanitary Sewer Projects Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Rehabilitation New project request Project Number ss17 -03 Project Scope This project will remove and replace drive mechanism and center columns, repair concrete tank structure, and abrasively blast and recoat tank interior and exterior. The Water Quality Control Plant was originally constructed in 1965, with a condition assessment completed in Project Justification 2015. Consultant recommended replacement of drive mechanisms, which have become structurally deficient, and repair and recoating of concrete structure to ensure reliable operation. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY • '• '' - . - 0000000000000000 • ' �� i�� • ' Expenditures Prior Years Exp Estimated Exp FY 2016-17 '• '' Preliminary Study Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -27- City of South San Francisco Sanitary Sewer Projects Water Quality Control Plant Effluent Storage Basin Liner Replacement New project request Project Number ss17 -04 Project Scope This project will design and replace effluent storage basin liner with new membrane. Project Justification The Water Quality Control Plant effluent storage basin was constructed in 2005. Periodic inspections have revealed moderate to severe ultraviolet light (UV) damage to the lining membrane. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016-17 • Sewer Enterprise San Bruno Share Construction Expenditures Prior Years Exp Estimated Exp FY 2016-17 Construction Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -28- City of South San Francisco Sanitary Sewer Projects Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade New project request Project Number ss17 -05 This state of the art project will design, construct and replace automatic switchgear and cogeneration controls Project Scope in Blower Building No. 1. The original K1 /K2 switchgear and cogeneration controls where installed during the 1992 plant expansion project. Parts are no longer available for servicing this equipment. Upgrading the controls would also allow the Project Justification cogeneration system to operate while the plant is on standby generators, thus reducing the extending our run time. This upgrade will replace the obsolete analog switchgear and cogeneration controls providing more reliable operation during utility power outages. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016-17 • Estimated Exp i Preliminary Study Sewer Enterprise Expenditures Prior Years Exp Estimated Exp FY ' Estimated Exp Preliminary Study Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -29- City of South San Francisco Streets Projects Streets Projects Proposed CIP FY2016 -17 -30- City of South San Francisco Streets Projects Street Rehabilitation Program New appropriations request Project Number st1201 Project Scope This project will resurface various City streets. Project Justification Road surfaces deteriorate over time and need rehabilitation to improve its condition. Project Manager Bob Hahn/ Patrick Caylao Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Measure 1,647,853 277,000 1,000,000 1,000,000 1,000,000 1,000,000 5,924,853 Gas Tax 514,211 50,000 1,000,000 1,000,000 1,000,000 1,000,000 4,514,211 Measure W 3,002,000 3,000,000 3,000,000 670,000 670,000 670,000 8,010,000 1 115,061 1 200,000 1 200,000 1 200,000 1 200,000 1 200,000 1 1,115,061 Total Expenditures Total Funding Sources 1 2,152,0541 3,277,0001 5,000,000 2,670,000 2,670,000 2,5 0001 18,449,064 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 62,003 75,000 50,000 50,000 50,000 50,000 337,003 Construction 1,985,000 3,002,000 3,002,500 3,002,500 3,002,500 3,002,500 16,997,000 Contingency 1 115,061 1 200,000 1 200,000 1 200,000 1 200,000 1 200,000 1 1,115,061 Total Expenditures 1 2,152,0541 3,277,0001 3,252,5001 3,252,5001 3,252,5001 3,252,5001 18,449,064 Note: Out year expenditures are estimates and subject to change Balance Forward Proposed CIP FY2016 -17 -31- City of South San Francisco Streets Projects Dubuque Avenue & East Grand Avenue Improvements New appropriations request Project Number st1203 Project Scope The project will eliminate the reverse grade and island on Dubuque at East Grand Avenue Project Justification These improvements will make the intersection more safe for vehicles turning onto Dubuque Avenue. Project Manager Program Management Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Measure A 120,000 35,000 10,822 155,000 25,914 5,900 31,814 Construction 90,000 90,000 Contingency 22,364 22,364 Total Expenditures Total Funding Sources 1 120,0001 35,0001 155,000 155,000 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study 422 10,400 10,822 Design 25,914 5,900 31,814 Construction 90,000 90,000 Contingency 22,364 22,364 Total Expenditures 1 26,3361 128,664 - 155,000 Note: Out year expenditures are estimates and subject to change Balance Forward 93,664 Proposed CIP FY2016 -17 -32- City of South San Francisco Streets Projects South Airport Boulevard Bridge Replacement New appropriations request Project Number stl301 Project Scope The project will replace the South Airport Boulevard bridge at North Access Road. Project Justification Bridge inspection by Caltrans resulted in a reduced load rating for the bridge and requires replacement. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Grants - HBP 360,760 2,726,181 1,067,329 73,526 4,154,270 Measure A 104,051 300,000 134,179 458,975 538,230 580,000 3,100,000 3,680,000 Contingency 50,000 1 430,000 1 480,000 Total Expenditures Total Funding Sources 464,811 3,026,181 1 1,201,508 4,692,500 4,692,500 HBP - Highway Bridge Program. Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study 73,526 73,526 Design 332,674 126,301 458,975 Construction 580,000 3,100,000 3,680,000 Contingency 50,000 1 430,000 1 480,000 Total Expenditures 406,199 1 756,301 1 3,530,000 4,692,500 Note: Out year expenditures are estimates and subject to change Balance Forward 58.612 Proposed CIP FY2016 -17 -33- City of South San Francisco Streets Projects Citywide Sidewalk Gap Closure Project New appropriations request Project Number st1402 This project will construct sidewalks where there are gaps in the City's sidewalk system. These locations Project Scope were identified during the development of the City's Pedestrian Master Plan. The project closes gaps in the existing pedestrian infrastructure, creating opportunities for increased Project Justification pedestrian trips between existing and future destinations, as well as dramatically increasing safety. Project Manager Bob Hahn Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Grant - TOD Incentive 357,000 - 357,000 Measure A 100,000 75,000 30,000 175,000 448,800 448,800 Contingency 53,200 53,200 Total Expenditures Total Funding Sources 457,0001 75,0001 532,000 532,000 TOD - Transient Oriented Development Incentive Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 EstimatejpExp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 28,855 1,145 30,000 Construction 448,800 448,800 Contingency 53,200 53,200 Total Expenditures 1 28,8551 503,145 532,000 Note: Out year expenditures are estimates and subject to change Balance Forward 428,145 Proposed CIP FY2016 -17 -34- City of South San Francisco Streets Projects Grand Boulevard Project (Chestnut to Arroyo Way) New appropriations request Project Number st1403 This project will improve El Camino Real between Chestnut Avenue and Arroyo Way by installing enhanced Project Scope pedestrian crossings, with corner curb bulb outs and median refuges, expanded bus stop /waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for Project Justification planned transit - oriented, mixed -use development along the frontage, as envisioned in the City's 2011 El Camino Real /Chestnut Avenue Area Plan. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Grants - OBAG TLC 1,000,000 - 1,000,000 Measure A 155,000 500,000 286,850 655,000 1,238,150 - - 1,238,150 Contingency 130,000 130,000 Total Expenditures Total Funding Sources 1 1,155,0001 500,0001 - 1,655,000 1,655,000 OBAG TLC - One Bay Area Grant, Transportation for Livable Communities. Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 201&18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 286,850 - 286,850 Construction 1,238,150 - - 1,238,150 Contingency 130,000 130,000 Total Expenditures 1 286,8501 1,368,150 - 1,655,000 Note: Out year expenditures are estimates and subject to change Balance Forward 868,150 Proposed CIP FY2016 -17 -35- City of South San Francisco Streets Projects Linden Avenue /Spruce Avenue Traffic Calming Improvements New appropriations request Project Number st1602 The project will design improvements along Linden Avenue from Aspen Avenue Miller Avenue and Spruce from Lux to Miller. Elements include new intersection bulb -outs with Low Impact Development (LID) Project Scope treatments and landscaping, high visibility crosswalks, ADA curb ramps, pedestrian crossings, median pedestrian refuge islands, and installation of a Class II bike lane with signage. Linden and Spruce Avenues are identified in the Pedestrian Master Plan as a priority project. It is an Project Justification integral part of the City's Downtown Station Area Plan. Project Manager Lawrence Henriquez Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 Measure A 140,000 - 140,000 Grant - ATP Cycle 2 40,000 868,000 79,710 868,000 85 0 - 858,580 Contingency mill- 1 1 1 69,710 Total Expenditures Total Funding Sources 1 140,0001 868,0001 1,008,000 1,008,000 ATP -Active Transportation Program Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 39,710 40,000 79,710 Construction 85 0 - 858,580 Contingency mill- 1 1 1 69,710 Total Expenditures 1 39,710 000 -3 928,290 1,008,000 Note: Out year expenditures are estimates and subjec Balance Forward 100,290 Proposed CIP FY2016 -17 -36- City of South San Francisco Streets Projects Oyster Point Marina Parking Lot Ponding Water Mitigation New project request Project Number st17 -01 Project Scope This project will overlay approximately 30,000 square feet of asphalt parking lot that is subject to ponding water after raining. To provide a short term solution to prevent ponding water after raining per the State Water Board permit Project Justification requirements. Project Manager TBD Project Funding and Expenditure Detail Expenditures New Appropriation i 16.17 • '• '•; 1 , Construction Expenditures 1- ,• '• '•; 1 , Construction Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -37- City of South San Francisco Streets Projects Underground Utilities District (UUD) Rule 20A for Antoinette Lane New project request Project Number st17 -02 This project will establish an Underground Utilities District (UUD) on Antoinette Lane from Peninsula Pine Apartments to terminus. Project extends approximately 1,200 linear feet and will cost approximately $1.3 Project Scope million. Antoinette Lane adjoins the Centennial Trail, a public recreation area, and will adjoin a future civic area. The City plans to develop the PUC site located at ECR /Chestnut. Overhead lines must be undergrounded Project Justification prior to development. Project Manager TBD Project Funding and Expenditure Detail Expenditures New Appropriation Funding Sources FY 2016-17 General Fund Estimated Exp '. Construction Contingency Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -38- City of South San Francisco Estimated Exp '. Construction Contingency Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -38- City of South San Francisco Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -38- City of South San Francisco Streets Projects Bridge Preventative Maintenance Program New project request Project Number stl7 -03 Project Scope This project will conduct preventative maintenance on seven (7) city bridges. Project Justification State highway grant funds are available to pay the costs of the bridge preventative maintenance program Project Manager TBD Project Funding and Expenditure Detail Funding Sources Expenditures Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -39- City of South San Francisco Expenditures Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -39- City of South San Francisco Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -39- City of South San Francisco Streets Projects East of 101 Public Amenities & Right -of -Way Study New project request Project Number stl7 -04 Project Scope This project will analyze the East of 101 area to determine improvements to the right -of -way to facilitate efficient transit and provide public amenities to create a "campus - feel'. Project Justification This project is a priority for the development of the East of 101 and can be used to attract other funding in the future. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years I Ems ",�_ Ems ", M, M, Construction Contingency Expenditures ' '• " Construction Contingency Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -40- City of South San Francisco Traffic Projects Traffic Projects 1#4# Proposed CIP FY2016 -17 -41- City of South San Francisco Traffic Projects Hickey Boulevard and Junipero Serra Boulevard Pedestrian and Intersection Safety Improvements New appropriations request Project Number trl601 The initial funding will bring the project to 35% design, helping the city secure grant funds to bring the project to construction. The scope includes the design and installation of curb extensions, improved crosswalks, modification of Project Scope pedestrian pushbuttons, advanced pedestrian crossing signage, median refuges, and new sidewalks extending to the Colma City Limits. Project Justification The project has been identified in the City's Pedestrian Master Plan as a top priority project. Project Manager Eric Evans Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years Proposed Appropriation FY 2016 -17 Out years Total FY 2017 -18 FY 2018 -19 FY 2019 -20 FY 2020 -21 General Fund 30,000 50,000 - 80,000 23,910 56,090 80,000 Construction - Contingency I I I I I - Total Expenditures Total Funding Sources 1 30,0001 50,000 - - 80,000 80,000 Expenditures Prior Years Exp Estimated Exp FY 2016 -17 Estimated Exp FY 2017 -18 Estimated Exp FY 2018 -19 Estimated Exp FY 2019 -20 Estimated Exp FY 2020 -21 Total Preliminary Study - Design 23,910 56,090 80,000 Construction - Contingency I I I I I - Total Expenditures 1 23,9101 56,090 - 80,000 Note: Out year expenditures are estimates and subject to change Balance Forward 6,090 Proposed CIP FY2016 -17 -42- City of South San Francisco Traffic Projects Sunshine Gardens Safety and Connectivity Improvement Program New project request Project Number tr17 -01 This project will install traffic safety measures for pedestrians and bicyclist including the installation of advanced stop bars, high visibility ladder crosswalks, median pedestrian refuge islands, advanced yield lines, Project Scope edge lines, and new ADA compliant curb ramps, and a Class 3 bikeway along Holly Avenue between Mission Road and Hillside Boulevard. Project Justification This project was identified in the Pedestrian and Bicycle Master Plan. Project Manager Lawrence Henriquez Project Funding and Expenditure Detail Funding Sources Appropriation Prior Years Estimated Exp FY 2016-17 Estimated 2019-20 FY , Estimated Exp FY 2020-21 Grant - Measure A ME Construction Contingency Expenditures Prior Years Exp Estimated Exp FY 2016-17 Estimated 2019-20 FY , Estimated Exp FY 2020-21 Construction Contingency Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -43- City of South San Francisco Traffic Projects East of 101 Traffic Model Update New project request Project Number tr17 -02 Project Scope This project is to update the existing collection of data East of 101 Traffic Model to create new baseline information. This project is needed to help City staff and developers with traffic analysis of the East of 101 area. The current Project Justification model is seven (7) years old and project traffic to 2040. This will also take into consideration residential land uses. Project Manager TBD Project Funding and Expenditure Detail Funding Sources � • Preliminary Study Expenditures � Preliminary Study Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -44- City of South San Francisco Traffic Projects Avalon- Brentwood Park Neighborhood Traffic Study New project request Project Number tr17 -03 Project Scope This project will analyze the traffic circulation within the Avalon- Brentwood Park neighborhood. The Avalon- Brentwood neighborhood was chosen for this pilot traffic study due to the large number of Traffic Project Justification Advisory Committee requests to addresses speeding in the neighborhood. This project will measure and analyze traffic circulation due to the installation of traffic calming devices in the neighborhood. Project Manager TBD Project Funding and Expenditure Detail Funding Sources Total Appropriation Prior Years New Appropriation FY 2016-17 • Preliminary Study General Fund Expenditures Prior Years Exp Estimated Exp FY 2016-17 Preliminary Study Note: Out year expenditures are estimates and subject to change Proposed CIP FY2016 -17 -45- City of South San Francisco Appendices Appendices XNO Proposed CIP FY2016 -17 -46- City of South San Francisco Appendix 1: FY 2016 -17 Appropriations by Funding Source Total Appropriations by Funding Source * These are the approximate, anticipated appropriations needed to complete new and existing projects for the four years following FY2016 -17 U Sewer Impact Fees 2% Traffic Impact Fees 2% Other 4% FY 2016 -17 Approprations by Funding Source General Fund 7% 1y17o San Bruno /NBSU 6% Grants 25% sure A i% Proposed CIP FY2016 -17 -47- City of South San Francisco Remaining FY16 -17 Approximate Out Appropriations New Total Year Funding as of March Appropriations Appropriations Appropriation Source 2016 Request FY16 -17 Requests* General Fund 2,343,231 1,168,933 3,512,164 41,641,000 Infrastructure Reserves 866,369 260,000 1,126,369 - ADA Funds 564,008 - 564,008 - Gas Tax 706,098 - 706,098 4,500,000 Grants 2,606,404 4,098,181 6,704,585 3,057,329 Measure A 811,816 1,388,000 2,199,816 10,459,179 San Bruno /NBSU 538,590 941,552 1,480,142 809,212 Sewer Enterprise 5,745,449 3,078,448 8,823,897 7,335,788 Other 9,920,283 737,267 10,657,550 22,000,000 Storm Water 499,606 - 499,606 49,000,000 Traffic Impact Fees 1,306,112 300,000 1,606,112 - Sewer Impact Fees 42,101 300,000 342,101 2,200,000 Park -in -Lieu Z4 506,668 - 506,668 119,000 Measure W - 4,073,000 4,073,000 5,010,000 Total 26,456,734 16,345,381 42,802,115 146,131,508 * These are the approximate, anticipated appropriations needed to complete new and existing projects for the four years following FY2016 -17 U Sewer Impact Fees 2% Traffic Impact Fees 2% Other 4% FY 2016 -17 Approprations by Funding Source General Fund 7% 1y17o San Bruno /NBSU 6% Grants 25% sure A i% Proposed CIP FY2016 -17 -47- City of South San Francisco Appendix 2: FY2016 -17 CIP Requests by Funding Source Project Existing FY16 -17 New Type Number Project Title Request General Fund ($1.2 million available) pf pf17 -01 Caltrain Entry Plaza Debris Removal 20,000 pf pf17 -02 Fire Station 63 Rollup Door Replacement 100,000 pf pf17 -03 Energy Savings Program 50,000 pf pf 17-04 Training Tower Maintenance 238,080 pf pf 17-05 City Hall Modernization 40,000 pf pf17 -06 Station Alert Package (5 Stations) 160,853 pk pk17 -02 Sign Hill Improvements 100,000 sd sd17 -01 Francisco Terrace Storm Drain Evaluation and Improvements 200,000 st st17 -02 Underground Utilities District (UUD) Rule 20A for Antoinette Lane 110,000 Hickey Boulevard and Junipero Serra Boulevard Pedestrian and tr tr1601 x Intersection Safety Improvements 50,000 tr tr17 -03 Avalon- Brentwood Park Neighborhood Traffic Study 100,000 Subtotal General Fund Requests 1,168,933 Infrastructure Reserves IF IMP pk pk1502 x Alta Loma Park Playground Renovation & Pathway Improvements 180,000 st st17 -03 Bridge Preventative Maintenance Program 80,000 Subtotal Infrastructure Reserves Requests 260,000 Grants N& tr tr17 -01 Sunshine Gardens Safety and Connectivity Improvement Program 504,000 st st1602 x Linden Avenue /Spruce Avenue Traffic Calming Improvements 868,000 st st1301 x South Airport Boulevard Bridge Replacement 2,726,181 Subtotal Grants Requests 4,098,181 Measure A ($1.39 million available) st st1201 x Street Rehabilitation Program 277,000 st st1203 x Dubuque Avenue & East Grand Avenue Improvements 35,000 st1301 x South Airport Boulevard Bridge Replacement 300,000 st st1402 x Citywide Sidewalk Gap Closure Project 75,000 st st1403 x Grand Boulevard Project (Chestnut to Arroyo Way) 500,000 st17 -04 East of 101 Public Amenities & Right -of -Way Study 75,000 Proposed CIP FY2016 -17 -48- City of South San Francisco Appendix 2: FY2016 -17 CIP Requests by Funding Source Project Existing FY16 -17 New Type Number Project Title Request tr tr17 -01 x Sunshine Gardens Safety and Connectivity Improvement Program 126,000 Subtotal Measure A Requests 1,388,000 San Bruno /NBSU Share WQCP Digester and Wet Weather Improvements Projects (Combined ss ss1301 x with ss1308) 228,820 ss ss1307 x Plant -Wide Industrial Re- Coating Program 17,568 ss ss1307 x Plant -Wide Industrial Re- Coating Program 127,152 ss ss1503 x Vactor- Sweeper Waste Receiving Station Improvements 20,190 ss ss1601 x Sodium Hypochlorite Storage Tank Rep ement Project 98,258 ss17 -01 Water Quality Control Plant Mai nano ilding Roof Replacement 13,460 Water Quality Control Plant Secon larifiers No. 1 and 2 ss ss17 -03 Rehabilitation 239,588 ss ss17 -04 Water Quality Control P(nt ge Basin Liner Replacement 13,460 Water Quality Co Pd Cogener ation Controls ss ss17 -05 Upgrade 183,056 Subtotal n Bru /NBSU Share 941,552 Sewer Enterprise Fund ($5.8 million available) ss ss1009 x Sanitary Sewer Rehabilitation 775,000 ss ss1023 x Little Avenu outh) Sanitary Sewer Sub Trunk Repair /Upgrade 120,000 WQCP Digester and Wet Weather Improvements Projects (Combined ss ss1301 x with ss1308) 621,180 ss ss1307 x Plant -Wide Industrial Re- Coating Program 335,280 ss ss1503 x Vactor- Sweeper Waste Receiving Station Improvements 54,810 ss ss1601 x Sodium Hypochlorite Storage Tank Replacement Project (98,258) Sewer Pump Station No. 9 Variable Frequency Drive (VFD) ss ss1602 x Replacement 50,000 ss ss17 -01 Water Quality Control Plant Maintenance Building Roof Replacement 36,540 Water Quality Control Plant Secondary Clarifiers No. 1 and 2 ss ss17 -03 Rehabilitation 650,412 ss ss17 -04 Water Quality Control Plant Effluent Storage Basin Liner Replacement 36,540 Proposed CIP FY2016 -17 -49- City of South San Francisco Appendix 2: FY2016 -17 CIP Requests by Funding Source Project Existing FY16 -17 New Type Number Project Title Request Water Quality Control Plant Switchgear and Cogeneration Controls ss ss17 -05 Upgrade 496,944 Subtotal Total Sewer Enterprise Fund Requests 3,078,448 Other Funding Sources pf pf1506 x Sign Hill Generator Replacement 100,000 pf pf17 -04 Training Tower Maintenance 81,920 pf pf17 -06 Station Alert Package (5 Stations) 55,347 pk pk1401 x Willow Gardens Playgrounds Replacement 50,000 pk pk17 -01 Gateway Monument Signs (Merged with pk1503) 250,000 st st17 -01 Oyster Point Marina Parking Lot Ponding Water Mitigation 200,000 Subtotal Other Funding Sources 737,267 East of 101 Traffic Impact Fees ($5.4 million available) tr tr17 -02 East of 101 Traffic Model Update 300,000 Subtotal East of 101 Traffic Impact Fees 300,000 East of 101 Sewer Impact Fees ($300,000 available) ss ss17 -02 Pump Station #2 Upgrade 300,000 Subtotal East of 101 Sewer Impact Fees 300,000 Measure W st st1201 x Street Rehabilitation Program 3,000,000 pf pf17 -07 Civic Center Plaza 1,073,000 Subtotal Measure W 4,073,000 Total CIP Requests 16,345,381 Proposed CIP FY2016 -17 -50- City of South San Francisco Appendix 3: FY2016 -17 CIP Summary by Project Type Remaining Appropriation FY16 -17 New Existing as of March Appro. Number Project Title 2016 Request FY17 -18 FY18 -19 FY19 -20 FY20 -21 Total Public Facilities Projects pf1506 x Sign Hill Generator Replacement 53,590 100,000 153,590 pf17 -01 Caltrain Entry Plaza Debris Removal - 20,000 20,000 pf17 -02 Fire Station 63 Rollup Door Replacement 100,000 - 100,000 pf17 -03 Energy Savings Program 50,000 5,000,000 5,050,000 pf17 -04 Training Tower Maintenance 320,000 - - - 320,000 pf17 -05 City Hall Modernization 40,000 125,000 200,000 1,350,000 1,715,000 pf17 -06 Station Alert Package (5 Stations) 216,200 - - - 216,200 pf17 -07 Civic Center Plaza - 073,000 1,073,000 pf1404 x ADA Citywide Improvements 428,008 - - - - 428,008 pf1406 x Corporation Yard Soil Stockpile Shelter 316� - 91,359 pf1413 x Grand Avenue Library Remodel Project �, 95,410 995,410 pf1502 x Parking Meter Upgrade 129 342,129 pf1505 x Oyster Point Marina Restrooms 399 59,399 pf1509 x MSB Atrium Restroom Modernization Project 86,939 86,939 pf1601 x Pool Locker Room Renovation 310,189 310,189 HVAC Replacements Citywide (Merged with pf1603, pf1604, pf1602 x 371,794 371,794 and pf1505) EML pf1606 x Permit Center Upgrades 44,204 44,204 pf1608 x Fire Station 64 Roof Girder Replacement 222,727 222,727 pf1609 x Magnolia Senior Center Parking Lot Resurfacing 75,000 75,000 pf1610 x Siebecker Parking Lot Resurfacing 75,000 75,000 pf1611 x Capital Improvement Study 14,000 14,000 Future Public Facilities Projects (HVAC, Roof Replacement, various - - 11,685,000 2,194,000 2,194,000 2,194,000 18,267,000 etc) Subtotal Public Facilities Projects 3,169,749 1,919,100 16,810,000 2,394,000 3,544,000 2,194,000 30,030,949 Proposed CIP FY2016 -17 -51- City of South San Francisco Appendix 3: FY2016 -17 CIP Summary by Project Type Remaining Appropriation FY16 -17 New Existing as of March Appro. Number Project Title 2016 Request FY17 -18 FY18 -19 FY19 -20 FY20 -21 Total Parks Projects pk1401 x Willow Gardens Playgrounds Replacement 165,516 50,000 215,516 Alta Loma Park Playground Renovation & Pathway pk1502 x 190,860 180,000 370,860 Improvements pk17 -01 Gateway Monument Signs (Merged with pk1503) 141,000 250,000 - - 391,000 pk17 -02 Sign Hill Improvements - 100,000 200,000 200,000 500,000 pk1204 x Francisco Terrace Playground Replacement 59,679 - - - 59,679 pk1402 x Orange Memorial Park Sports Field Grandstand Conversion 86,800 119,000 205,800 pk1501 x Brentwood Park Renovation and Pathway Improvements 636,802 - 636,802 pk1601 x Adult Fitness Equipment Installation 60,000 60,000 pk1602 x Water Saving Upgrade Study oppil 100,000 - - - - 100,000 various Future Parks Projects - , - 1,400,000 5,000,000 629,000 1,400,000 8,429,000 Subtotal Parks Projects 1,440,656 580,000 1,719,000 5,200,000 629,000 1,400,000 10,968,656 Storm Drain Projects sd17 -01 Francisco Terrace Storm Drain Evaluation and Improvements - 200,000 1,000,000 3,500,000 2,500,000 - 7,200,000 sd1002 x Storm Drain Master Plan Implementation 59,081 - - - - 59,081 sd1301 x Storm Water Pump Station Renovations 61,486 - - - 61,486 sd1401 x Storm Water Trash Capture Devices 575,000 2,000,000 2,000,000 1,500,000 6,075,000 sd1601 x Alida Way Storm Drain Rehabilitation 100,000 - - - 100,000 sd1602 x Shaw Road Storm line By -Pass 75,000 305,000 380,000 sd1603 x Green Infrastructure Planning Study 196,761 - 196,761 various Future Storm Drain Projects 3,000,000 13,000,000 18,000,000 15,000,000 49,000,000 Subtotal Storm Drain Projects 1,067,328 200,000 6,305,000 18,500,000 21,000,000 15,000,000 63,072,328 Sanitary Sewer Projects Proposed CIP FY2016 -17 -52- City of South San Francisco Appendix 3: FY2016 -17 CIP Summary by Project Type Remaining Appropriation FY16 -17 New Streets Projects st1201 x Street Rehabilitation Program st1203 x Dubuque Avenue & East Grand Avenue Improvements st1301 x South Airport Boulevard Bridge Replacement - 3,277,000 5,000,000 2,670,000 2,670,000 2,670,000 16,287,000 93,664 35,000 - - - - 128,664 58,612 3,026,181 1,201,508 4,286,301 Proposed CIP FY2016 -17 -53- City of South San Francisco Existing as of March Appro. Number Project Title 2016 Request FY17 -18 FY18 -19 FY19 -20 FY20 -21 Total ss1009 x Sanitary Sewer Rehabilitation - 775,000 575,000 575,000 575,000 575,000 3,075,000 Littlefield Avenue (South) Sanitary Sewer Sub Trunk ss1023 x 42,101 120,000 - - - 162,101 Repair /Upgrade WQCP Digester and Wet Weather Improvements Projects ss1301 x 8,784,475 850,000 - 9,500,000 7,500,000 26,634,475 (Combined with ss1308) ss1307 x Plant -Wide Industrial Re- Coating Program 188,903 480,000 800,000 - 1,468,903 ss1503 x Vactor- Sweeper Waste Receiving Station Improvements 53,534 75,000 415,000 543,534 Sewer Pump Station No. 9 Variable Frequency Drive (VFD) ss1602 x 100,000 50,000 - 150,000 Replacement Water Quality Control Plant Maintenance Building Roof ss17 -01 - 0 450,000 500,000 Replacement ss17 -02 Pump Station #2 Upgrade 30 2,200,000 2,500,000 Water Quality Control Plant Secondary Clarifiers No. 1 and 2 ss17 -03 00 890,000 Rehabilitation AM Water Quality Control Plant Effluent Storage Basin Liner ss17 -04 50,000 480,000 530,000 Replacement -05 Water Quality Control Plant Switchgear and Cogeneration - 0,000 - 680,000 ss17 Controls Upgrade ss1007 x Recycled Water Financial Feasibility Study 119,424 119,424 ss1205 x WQCP Solar Photovoltaic System 1,194,562 1,194,562 ss1306 x Water Quality Control Plant Flow Monitoring 16,509 16,509 ss1501 x Turbo Blower #2 at WQCP 15,288 - 15,288 Pump Station #4 Force Main Design /Contingency Pipes Under ss1502 x 3,726,196 3,300,000 7,026,196 Utah Avenue ss1SO4 x WQCP Web Based Monitoring Projects 38,737 - 38,737 ss1601 x Sodium Hypochlorite Storage Tank Replacement Project 346,411 - 400,000 - - - 746,411 Subtotal Sanitary Sewer Projects 14,626,140 4,320,000 8,620,000 10,075,000 8,075,000 575,000 46,291,140 Streets Projects st1201 x Street Rehabilitation Program st1203 x Dubuque Avenue & East Grand Avenue Improvements st1301 x South Airport Boulevard Bridge Replacement - 3,277,000 5,000,000 2,670,000 2,670,000 2,670,000 16,287,000 93,664 35,000 - - - - 128,664 58,612 3,026,181 1,201,508 4,286,301 Proposed CIP FY2016 -17 -53- City of South San Francisco Appendix 3: FY2016 -17 CIP Summary by Project Type Remaining Appropriation FY16 -17 New Proposed CIP FY2016 -17 -54- City of South San Francisco Existing 3,276,658 8,246,181 as of March Appro. Number Project Title 2016 Request FY17 -18 FY18 -19 FY19 -20 FY20 -21 Total st1402 x Citywide Sidewalk Gap Closure Project 428,145 75,000 503,145 st1403 x Grand Boulevard Project (Chestnut to Arroyo Way) 868,150 500,000 - 630,000 1,368,150 st1602 x Linden Avenue /Spruce Avenue Traffic Calming Improvements 100,290 868,000 East of 101 Traffic Model Update 968,290 st17 -01 tr17 -03 Oyster Point Marina Parking Lot Ponding Water Mitigation - 200,000 - 200,000 106,112 - 106,112 Underground Utilities District (UUD) Rule 20A for Antoinette st17 -02 110,000 65,000 175,000 Lane st17 -03 Bridge Preventative Maintenance Program 80,000 - 80,000 st17 -04 East of 101 Public Amenities & Right -of -Way Study - 75 400,000 st1004 x South Linden Avenue Grade Separation 180,658 180,658 st1204 x Underground Utility District - Rule 20A 88,678 88,678 st1302 x Gateway Assessment Improvement Project 559,048 559,048 1 st1502 x Grand Boulevard Project (Kaiser Way to McLellan Drive) 91,385 2,990,000 3,081,385 Linden Avenue Complete Streets (California to Aspen), st1601 x 480,000 - 480,000 Pedestrian & Bike Safety Improvements st1603 x Grand Avenue Sidewalk & Plazas Improvement Project 135,190 - - - - 135,190 st1604 x Paint Restriping of City streets 53,839 100,000 100,000 100,000 100,000 453,839 st1605 x Spruce Avenue Pedestrian Safety Improvements Project 139,000 - - - - 139,000 Proposed CIP FY2016 -17 -54- City of South San Francisco Subtotal Streets Projects 3,276,658 8,246,181 9,681,508 2,770,000 1,770,000 1,770,000 19,514,347 Traffic Projects Hickey Boulevard and Junipero Serra Boulevard Pedestrian tr1601 x 6,090 50,000 - - - - 56,090 and Intersection Safety Improvements Sunshine Gardens Safety and Connectivity Improvement tr17 -01 - 630,000 630,000 Program tr17 -02 East of 101 Traffic Model Update 300,000 300,000 tr17 -03 Avalon- Brentwood Park Neighborhood Traffic Study - 100,000 100,000 tr1013 x Traffic Impact Fee Study 106,112 - 106,112 Proposed CIP FY2016 -17 -54- City of South San Francisco Appendix 3: FY2016 -17 CIP Summary by Project Type Remaining Appropriation FY16 -17 New Subtotal Traffic Projects 2,876,203 1,080,000 1,025,000 1,025,000 1,025,000 2,025,000 9,056,203 Total 26,456,734 16,345,381 44,160,508 39,964,000 38,043,000 23,964,000 188,933,623 Proposed CIP FY2016 -17 -55- City of South San Francisco Existing as of March Appro. Number Project Title 2016 Request FY17 -18 FY18 -19 FY19 -20 FY20 -21 Total tr1201 x Bicycle Database 24,906 25,000 25,000 25,000 25,000 124,906 tr1202 x Downtown Truck Restriction Project 33,130 - - - - 33,130 Fairway Drive & West Orange Avenue Traffic Calming tr1302 x 19,265 19,265 Improvements tr1401 x 1 -380 Congestion Improvements 24,915 24,915 tr1402 x West Orange Avenue /Centennial Way Pedestrian Beacon 146,216 146,216 tr1404 x US -101 Produce Avenue Interchange [TIF #39] 254,964 254,964 tr1501 x Junipero Serra and King Drive Intersection Improvements 688,720 688,720 South San Francisco Caltrain Station Pedestrian and Bicycle tr1503 x 262,110 262,110 Underpass Planning Project E. Grand from Gateway to Forbes Instersection tr1602 x 600,00 600,000 Improvements Oyster Point / Gateway / Veteran's Intersection tr1603 x 600, 600,000 Improvements AA tr1604 x Miscellaneous Traffic Improvements 109,775 109,775 various Future Pedestrian /Bicycle Improvement Projects - 1,000,000 1,000,000 1,000,000 2,000,000 5,000,000 Subtotal Traffic Projects 2,876,203 1,080,000 1,025,000 1,025,000 1,025,000 2,025,000 9,056,203 Total 26,456,734 16,345,381 44,160,508 39,964,000 38,043,000 23,964,000 188,933,623 Proposed CIP FY2016 -17 -55- City of South San Francisco City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) out San Francisco, CA Staff Report File Number: 16 -247 Agenda Date: 5/18/2016 Version: 1 Status: Agenda Ready - Administrative Business In Control: Special City Council File Type: Staff Report Agenda Number: 2 Study Session: FY 2016 -17 Proposed Budget (Richard Lee, Finance) Staff asks that the City Council provide direction on the FY 2016 -17 Proposed Budget. BACKGROUND /DISCUSSION On May 2nd and May 9th, staff presented the FY 2016 -17 Proposed Budget to members of Budget Subcommittee, Vice Mayor Pradeep Gupta and Councilmember Liza Normandy. What follows reflects Budget Subcommittee direction to staff on the FY 2016 -17 Proposed Budget. General Fund Overview Total General Fund recurring revenues in the FY 2016 -17 Proposed Budget are $95.2 million, an increase of $10.6 million or 12.5 percent compared to the FY 2015 -16 Adopted Budget. Much of the year- over -year change is as a result of Measure W, the half -cent transactions and use tax approved by South San Francisco residents in November 2015. Total General Fund recurring expenditures are $91.2 million, marking an increase of $6.7 million, or 7.9 percent, primarily due to employee compensation costs. General Fund reserves are projected to increase to $19.8 million to account for higher revenues in FY 2016 -17 and ensure compliance with the City's Reserves Policy. The FY 2016 -17 Proposed Budget includes the following notable changes compared to the FY 2015 -16 Adopted Budget: General Fund Revenues Property Tax +$1,172,900 (Recurring) Property tax revenues are projected to increase by $1.2 million, or 4.8 percent compared to the prior year adopted budget, driven by an increase of 4.01 percent in assessed value for the City's secured property tax roll. Sales Tax +$6,574,900 In November 2015, South San Francisco voters approved Measure W, a 0.5 percent transactions and use tax. The additional tax went into effect on April 1, 2016. To this end, sales tax City of South San Francisco Page 1 Printed on 81212016 File Number: 16 -247 revenues are projected to increase by $6.6 million in FY 2016 -17. Transient Occupancy Tax (TOT) +$1,100,000 1 Parking Tax +$470,500 Robust tourism in the San Francisco Bay Area continues to drive TOT revenues in South San Francisco. As the Budget Subcommittee may recall, TOT revenues hit an all -time high of $12.9 million in FY 2014 -15. TOT receipts through February 2016 are $476,804 more than the same period in the prior year, and is on pace to set another all -time high. FY 2016 -17 TOT revenues in the Proposed Budget are $13.1 million; $1.1 million or 9.2 percent more than the prior year adopted budget. Commercial Parking Tax revenues typically move in parallel trends with TOT, and are projected to increase by $470,537 or 16.2 percent to $3.4 million. Permit Fees +$4,534,900 (Limited duration) I Business License +$100,000 The blistering pace of development in South San Francisco is projected to result in permit revenues of $8.4 million in FY 2016 -17, an increase of $4.5 million. Business license revenues are projected to increase by $100,000 or 8.3 percent, given that permit activity has historically been linked to contractor business license activity. Franchise Fees +$716,000 (Recurring) Franchise fee revenues are projected to be $4.1 million in FY 2016 -17, an increase of $716,000 or 21.4 percent. The estimate aligns the budget with the historical trend over the past five years. Transfers In +$5,125,800 (One -time) Transfers in for FY 2016 -17 include a transfer in of $4.5 million from the Infrastructure Reserve Fund, representing one -time appropriations. As stated in the City's Reserves Policy, the Infrastructure Reserves reflect City Council commitment to set aside one -time revenues, thus use of these funds for one -time appropriations is appropriate. Transfers in also includes $0.5 million from the Asset Seizure Fund to offset the cost of overtime from the Police Department, which is an allowable use of asset seizure funds according to the Department of Justice. General Fund Expenditures Employee Compensation In the FY 2016 -17 Proposed Budget, payroll costs represent 71.1 percent of total General Fund expenditures. Employee compensation includes the cost of wages and salaries, pension, health benefits and workers compensation. FY 2016 -17 marks the third and final year within the Memoranda of Understanding with all the City's labor units, the primary tenets of which are reflected in the Proposed Budget, including a 3.0 percent across - the -board wage and salary increase and medical premium cost sharing at 10 percent (15 percent for executive staff). The FY 2016 -17 Proposed Budget includes 556.17 total employees: 7 elected officials, 460.20 full -time regular, 7.77 part -time regular, and 77.75 hourly. Included within the full time employees are two additions approved by the City Council for the Economic and Community Development Department, a Management Analyst II and an Economic Development Coordinator. Also included in the FY 2016 -17 Proposed Budget is 1.0 FTE Parks Maintenance City of South San Francisco Page 2 Printed on 81212016 File Number: 16 -247 Worker and 1.0 FTE Recreation and Community Services Supervisor in the Parks and Recreation Department that will be described in further detail below. The City contracts with CalPERS to provide pension benefits to employees. The benefit is funded largely by contributions from the City as well as an employee contribution. The employer contribution percentage is actuarially determined by Ca1PERS each year. In 2016 -17, the employer pension contribution rate for miscellaneous employees is increasing from 25.053 percent to 27.822 percent, while the employer contribution rate for safety employees is increasing from 40.741 percent to 43.678 percent. As a result of the increases in the employer pension contribution rate for FY 2016 -17, the General Fund Proposed Budget was increased by $1,113,831. Total healthcare costs in the General Fund are projected to decrease by $914,041 compared to the prior year, due to favorably negotiated rates with providers combined with employee medical premium cost sharing. However, rates are projected to continue to increase in future years, albeit at a slower rate due to the impact of the Affordable Health Care Act, according to the City's Other Post - Employment Benefits (OPEB) actuary. Contract Plan Check Services +$4,050,000 (One -time) The City recently completed a review of proposals in response to a Request for Proposals (RFP) for contract plan check services. Given the numerous development projects expected to enter the plan check phase next year, Economic and Community Development staff expect major projects to exceed $1.3 billion in value, which would need $4.0 million in contract plan check services to augment existing staff resources and ensure timely review. Measure W Expenditures +$5,545,000 (Limited duration) The FY 2016 -17 Proposed Budget includes $5.5 million in appropriations related to Measure W as follows: • $3.0 million in support for Year 1 of the City's five year paving program; $1.5 million in project management costs for potential new City facilities; • $0.9 million in project design costs; and • $0.1 million in financial advisor costs. City Manager - Communications +$181,300 (Recurring) The FY 2016 -17 Proposed Budget includes a more realistic communications budget, which includes the following items: • $81,000 for graphic design, printing services and postage costs for street banners, two city -wide newsletters, four postcard mailers and the 2017 -2018 Dining Guide; $14,000 for annual membership and conferences to California Association of Public Information Officials (CAPIO), City - County Communications Marketing Association (3CMA) and the National Association of Government Communicators (NAGC) Communication School; • $79,300 to convert the part -time Student Intern classification to a full time Social Media Coordinator classification. Social media metrics confirm that the City reaches City of South San Francisco Page 3 Printed on 81212016 File Number: 16 -247 thousands of residents and businesses through Facebook, Twitter and other social media outlets. The additional staff resources allotted via the Social Media Coordinator will serve to further support, develop and promote the City's online presence. Parks Maintenance Worker +$107,056 Recreation and Community Services Supervisor +147,813 The FY 2016 -17 Proposed Budget includes the addition of 1.0 FTE Parks Maintenance Worker and 1.0 FTE Recreation and Community Services Supervisor. The addition of the Parks Maintenance Worker further restores staffing levels for this classification closer to pre -Great Recession levels. With the retirement of the long - tenured Aquatics Special Classes and Events Recreation and Community Services Supervisor last fiscal year, oversight of the program was merged with the Recreation and Community Services Supervisor overseeing Aquatics. The Aquatics Program carries great responsibility for oversight, and includes over 70 part time hourly staff members and complex mechanical systems, supervision of facilities and programs with inherently higher risk, and needs a dedicated Recreation and Community Services Supervisor. City History Initiative +$68,000 (One -time) The FY 2016 -17 Proposed Budget includes $68,000 in one -time appropriations to support the City's History Initiative, which includes $13,000 to create a City history video, $25,000 to fabricate an indoor informational kiosk to be located at City Hall, and $30,000 to create a history brochure and markers for a downtown historical walking tour. Public Safety Overtime +$1,694,000 (Recurring) The FY 2016 -17 Proposed Budget establishes the public safety overtime budget at $1.7 million based on an in -depth collaborative analysis of overtime costs for the Police and Fire Departments analysis. This action aligns overtime costs with the financial impact of recruitment, training, retention and minimum staffing needs. As noted above, the budget also includes $0.5 million in transfers in from the Asset Seizure to offset the cost of Police Department overtime. South City Shuttle +$487,300 (Limited duration) The South City Shuttle provides free public transportation to the South San Francisco community. The shuttle begins and ends at the South San Francisco BART station and makes 15 trips a day serving over 150 riders a day. Staff has applied for funding for continued operations of the South City Shuttle for an additional two years for FY 2016 -17 and FY 2017 -18. It is anticipated that the San Mateo County Transportation Authority will approve the funding request in May 2016. The total estimated cost for the two year funding cycle is $487,343, which would be allocated as follows: $121,836 from the City of South San Francisco (25 %), via Measure A Fund 211; • $365,507 in Measure A grant funds from the County of San Mateo (74 %); and • $5,000 from Kaiser Permanente (1 %). Equipment Replacement +$75,500 (recurring) Staff reinstituted the practice of city -wide annual physical inventory, which provides inventory City of South San Francisco Page 4 Printed on 81212016 File Number: 16 -247 internal control and serves as the basis to calculate equipment replacement costs. As such, the FY 2016 -17 Proposed Budget includes $75,523 in additional appropriations to account for current equipment replacement costs. Computer Hardware Replacement +$100,000 (recurring) Staff created a new reserve within the Equipment Replacement Fund to set aside funds for computer hardware replacement. The equipment replacement costs stated above do not include computer hardware, given the nature of computer equipment and relative shorter useful life. The Information Technology Department conducted a city -wide inventory of servers, workstations and other technology hardware, which serves as the basis for replacement costs. Cost Allocation Plan I User Fee Study I Impact Fee Study +$100,000 (One -time) Best practices dictate that local government agencies conduct user fee studies once every 5 -7 years to ensure that fees are in alignment with the cost to provide services. The City will need to complete a cost allocation plan prior to the user fee study to appropriately link direct and indirect costs with service costs. Given the magnitude of the proposed scope of services, staff recommends completing an impact fee study to bring the City's full range of fees up to date. Staff estimates the cost for a professional consultant to provide these services at $100,000. Human Capital Management System +$250,000 (One -time) The Human Resources Department is leading an RFP process to identify a human capital management system that meets the City's current and future needs, including: • Compliance with new and ongoing labor laws; • Online employee time keeping; • Monitor and report employee training and certifications; • Maximize workflow efficiency and accuracy; and • Empower management to run employee ad hoc reports. The process is expected to put the new human capital management system in place on January 1, 2017, to coincide with the tax year. East of 101 Area Assessment +$200,000 (One -time) In order to plan for the long -term vitality of the East of 101 Area, the City Council has directed staff to start initial planning efforts to consider housing and other land use changes that would make the area more attractive to Biotech workers and provide badly- needed housing for the City. The studies would involve: • Market Analysis / Feasibility Study • Fiscal Impact • Utilities and Services Capacity / Cost Estimation • Environmental Analysis • Urban Design Services • Design and Development Standards • Plan Development City of South San Francisco Page 5 Printed on 81212016 File Number: 16 -247 Fire Department Portable Radios +$132,000 (One -time) Portable Radios are carried by firefighters when they are away from their fire apparatus, and are critical in hazardous environments. This request is to replace 60 Fire Department portable radios, spare batteries, vehicle chargers, and station chargers. The Fire Department is currently using a portable radio model that is no longer being produced by the manufacturer and replacement parts are no longer available. The current radios were purchased with grant funding in 2004. They are now five years beyond a seven year service life commonly expected of technology. Portable radios are the main method of communication at emergency incidents and in hazardous environments. This is also how our firefighters receive dispatches when not at the station. Each of our on -duty firefighters carries a radio so that they are never out of contact with their officer, the incident commander, or public safety communications. $33,792 or 25.6 percent of the total cost will be paid by the Public Safety Impact Fee. Downtown Station Area Specific Plan Environmental Impact Review +$92,500 (One -time) These studies are necessary to look at the eastern gateway in accordance with the Prologis MOU and to clean up other technical issues including air quality, cultural resources, aesthetics, shadow and light analysis and transportation. Recreation Management Software +$90,000 (One -time) Recreation management software is used to track registration and process payments for recreation classes, child care programs, and facility usage and rentals. Parks & Recreation currently uses recreation management software called Class by the ACTIVE Network, which will no longer be supported by ACTIVE beginning November 30, 2017. In 2015, over $3 million was processed through Class and is used by both City staff and residents. Staff plans to launch the new recreation management software in 2017. The item includes estimated initial startup costs of implementing new software such as the purchase of software/hardware, data conversion, user licenses, staff training, and customization. Sidewalk Replacement Grant Pilot Program +$50,000 (One -time) Public Works staff will present revisions to the South San Francisco Municipal Code regarding Sidewalk Maintenance and Replacement to the City Council later in 2016. Pending direction and approval from City Council, part of the anticipated modifications to the sidewalk ordinance will put additional responsibility for sidewalk repair on the property owner, which can be an unforeseen expense. Currently, property owners rely on the Public Works staff to repair damaged sidewalks. The sidewalk replacement grant pilot program will provide financial assistance to homeowners to repair and or replace sidewalk in front of their property if the repair is the property owner's responsibility. More details about the program will be made available once it is presented to the City Council. Public Art +$50,000 (One -time) Prior to the economic downturn, the Parks & Recreation department had a special fund for the purchase of public art. The FY 2016 -17 Proposed Budget includes a one -time appropriation of $50,000 to restore funding for the purchase of public art. City of South San Francisco Page 6 Printed on 81212016 File Number: 16 -247 Other Funds Revenues from Gas Tax and Measure A serve as the City's primary funding sources for its annual capital improvement program. In FY 2013 -14, the City received $2.0 million in Gas Tax revenues. In FY 2016 -17, Gas Tax revenues are projected to be $1.4 million, a decrease of $0.7 million, or 32.8 percent. The decrease is primarily due to three factors: 1) Historic low cost of oil, 2) Lower demand due to hybrid and electric vehicles and 3) Reduction of the gas tax rate by the State Board of Equalization. Until state legislators identify an alternate method of assessing Gas Tax, revenues will continue to decline. Existing support for Streets, Engineering and Storm Water programs from the Gas Tax Fund consume the projected revenues, leaving no remaining revenues to support the City's Capital Improvement Program in FY 2016 -17 and the foreseeable future. The FY 2016 -17 Proposed Budget includes a number of one -time appropriations in the Sewer Fund: $275,000 to replace the K and K1 transformers at the Water Quality Control Plant (WQCP); $165,000 to clean Digester No. 5 at the WQCP; • $74,500 to rewire power conductors to the WQCP Headworks; and • $65,000 to upgrade the pump at Sanitary Sewage Pump Station No. 2. The Storm Water Fund includes a one -time appropriation of $50,000 for an "Adopt a Catch Basin" program in the FY 2016 -17 Proposed Budget. This program will solicit neighborhood volunteers to adopt a catch basin to keep the grates free of trash and other debris before storms to help prevent ponding and localized flooding due to clogged storm drains. One -time appropriations in the Equipment Replacement Fund for FY 2016 -17 include $65,000 to replace four base station radio repeaters on Sign Hill for the Police Department and $55,000 to replace Fire Department wildland personal protective equipment (PPE). These items are listed in the nexus study of the Public Safety Impact Fee (PSIF), thus 25.6 percent of their cost has been allocated to the PSIF Fund. The City's storage area network (SAN) is the repository for file storage. The current SAN was put in place in 2011, and there is only 1 terabyte remaining, which is 3.7 percent of the SAN's capacity. Appropriations in FY 2016 -17 for the Information Technology (IT) Fund include $80,000 to replace the SAN. The City's recently approved ordinance regarding surveillance video limits storage to one year. The City's current camera video storage does not have the capacity to store video for one year. The 2016 -17 Proposed Budget includes $25,000 to expand to the storage capacity necessary to keep one year of video files for one year on disk. The current practice is to keep the data on disk for 30 days, then move it to a storage tape. Keeping video on disk will reduce staff time from restoring videos, and the video is always readily available for review. The Public Educational Governmental (PEG) Fund provided the funding resources for Phase One of the Council Chambers upgrade project in the current fiscal year to upgrade the broadcast and camera equipment. The FY 2016 -17 Proposed Budget includes $90,000 to implement City of South San Francisco Page 7 Printed on 81212016 File Number: 16 -247 Phase Two of the Council Chambers upgrade project, which will replace the sound system, microphones and televisions. FISCAL IMPACT Total General Fund revenues for the FY 2016 -17 Proposed Budget are $104,808,125 while total General Fund expenditures $103,186,950. As such, the net impact of the FY 2016 -17 Proposed Budget is a net increase of $1,616,292 to General Fund reserves and $4,883 to the Infrastructure Reserve. All other operating funds are projected to maintain an adequate reserve for future operational needs. CONCLUSION The FY 2016 -17 Proposed Budget is balanced, with increases from employee salaries and pension costs, the City's primary expenditure drivers, offset by increases from property tax, and TOT, two of the City's primary ongoing revenue sources. General Fund reserves are in alignment with the City's Reserves Policy. Attachments: General Fund Summary All Funds Summary Individual Fund Summaries Non - Departmental Summary Department Summaries Vehicle Replacement Costs Summary Summary of Proposed Changes: Master Fee Schedule Ambulance Transportation Fee Comparison Proposed Master Fee Schedule Power Point Presentation (copy) 2429651.1 City of South San Francisco Page 8 Printed on 81212016 FY 2016 -17 PROPOSED BUDGET GENERAL FUND OPERATING BUDGET SUMMARY Budget Expenditures 2013 -14 Actual 2014 -15 Actual 2015 -16 Adopted 2015 -16 Amended 2015 -16 Projected 2016 -17 Proposed Change from City Council 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 2015 -16 Revenues Actual Actual Adopted Amended Projected Proposed Adopted Property Taxes $ 19,326,399 $ 20,646,129 $ 21,869,357 $ 21,869,357 $ 21,869,357 $ 23,264,539 $ 1,395,182 ERAF Refund from County 2,263,468 2,433,729 2,444,500 2,444,500 2,233,926 2,222,250 (222,250) Sales Tax 13,071,581 15,284,012 16,530,436 17,832,436 17,832,436 23,105,336 6,574,900 Transient Occupancy Tax 11,174,017 12,947,474 12,000,000 13,371,600 13,371,600 13,100,000 1,100,000 Business License 1,285,652 1,357,031 1,200,000 1,200,000 1,320,647 1,300,000 100,000 Commercial Parking Tax 2,993,252 3,149,134 2,912,863 2,912,863 2,912,863 3,383,400 470,537 Franchise Fees 3,517,925 3,743,656 3,344,000 3,344,000 3,344,000 4,060,000 716,000 Building and Fire Permits 4,366,271 4,795,159 3,876,854 5,294,854 5,294,854 8,411,713 4,534,859 Motor Vehicle License & In -Lieu 5,319,154 5,551,651 5,385,045 5,385,045 5,770,060 5,770,060 385,015 Revenue from Other Agencies 1,080,908 1,986,116 984,842 2,269,521 2,269,521 1,114,896 130,054 Charges for Services 7,485,429 7,330,000 7,420,843 7,351,843 7,351,843 7,145,843 (275,000) Administrative Charges 1,325,500 1,365,265 1,365,265 1,365,265 1,365,265 1,365,265 693,870 Fines 1,528,319 1,221,413 838,500 838,500 838,500 838,500 - Interest & Rent 2,955,495 2,865,351 2,931,500 2,931,500 2,931,500 3,071,500 140,000 Transfers In & Other 1,699,908 2,579,597 1,529,049 2,553,996 2,553,996 6,654,823 5,125,774 Add Prior Year Committed Reserves N/A N/A N/A 3,994,820 Total Revenues $ 79,393,277 $ 87,255,718 $ 84,633,054 $ 94,960,100 $ 91,260,368 $ 104,808,125 $ 20,175,071 Budget Expenditures 2013 -14 Actual 2014 -15 Actual 2015 -16 Adopted 2015 -16 Amended 2015 -16 Projected 2016 -17 Proposed Change from 2015 -16 Adopted City Council $ 195,175 $ 221,157 $ 237,768 $ 237,768 $ 259,120 $ 204,499 $ (33,270) City Clerk 414,430 426,410 691,304 751,304 751,304 706,234 14,931 City Treasurer 115,521 102,577 131,193 131,193 109,871 123,340 (7,853) City Attorney 614,879 861,748 782,578 782,578 782,578 802,002 19,424 City Manager 1,017,991 1,223,158 1,588,362 1,653,580 1,568,916 2,005,496 417,134 Finance 1,852,323 1,982,912 2,027,713 2,054,183 2,090,530 2,477,795 450,082 Non - Departmental 861,003 1,075,053 1,013,535 1,233,998 1,233,998 973,973 (39,562) Human Resources 882,250 1,266,565 1,475,848 1,527,383 1,412,617 1,458,009 (17,840) Economic & Community Dev 4,012,535 4,246,016 5,731,979 6,603,156 5,268,037 10,381,488 4,649,509 Fire 20,163,758 21,247,987 21,754,722 22,532,364 21,736,632 25,579,613 3,824,891 Police 22,705,021 23,512,557 24,959,424 25,856,509 24,958,195 27,104,498 2,145,074 Public Works 3,952,693 4,564,493 3,912,331 4,881,588 4,577,732 4,975,860 1,063,529 Library 3,987,928 4,247,645 4,607,218 4,925,054 4,531,847 5,051,647 444,429 Parks & Recreation 11,552,498 11,826,409 13,903,626 14,010,914 12,479,716 14,597,496 693,870 CIP 680,369 2,552,911 1,200,000 3,837,720 6,873,000 6,745,000 5,545,000 Transfers Out /Other 12,132,244 7,146,000 500,000 505,000 500,000 (500,000) Total Expenditures $ 85,140,619 $ 86,503,600 $ 84,517,601 $ 91,524,292 $ 89,134,092 $ 103,186,949 $ 18,669,349 Net Surplus/ (Deficit) $ 2,126,277 $ 1,621,175 20% of operating revenues $ 17,741,274 $ 19,767,746 Beginning balance $ 18,151,454 Amount needed to fully fund reserves $ 1,616,292 General Fund Financial Comparison $120.0 0 5 $100.0 M E $ 40.0 $20.0 2013-14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ Total Revenues Total Expenditures $120.0 0 5 $100.0 ME $60.0 $40.0 $ 20.0 General Fund Revenues Comparison 2013-14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Adopted Amended Projected Proposed Transfers In & Other Interest & Rent 16 Administrative Charges w Charges for Services • Motor Vehicle License & In -Lieu ■ Building and Fire Permits • Commercial Parking Tax ■ Business License • Sales Tax ■ ERAF Refund from County Fines Revenue from Other Agencies Franchise Fees Transient Occupancy Tax ■ Property Taxes $120.0 0 5 $100.0 $ 80.0 $ 60.0 $ 40.0 $ 20.0 General Fund Expenditures Comparison 2013-14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Transfers Out /Other Library Fire Non - Departmental City Attorney ■ City Council CIP ■ Parks & Recreation Public Works ■ Police Economic & Community Dev ■ Human Resources • Finance ■ City Manager • City Treasurer ■ City Clerk FY 2016 -17 PROPOSED BUDGET ALL FUNDS SUMMARY Revenues 2013 -14 Actual 2014 -15 Actual 2015 -16 Adopted 2015 -16 Amended 2015 -16 Projected 2016 -17 Proposed Change from 2015 -16 Adopted GENERAL FUND $ 79,393,277 $ 87,255,718 $ 84,633,054 $ 90,965,280 $ 90,965,280 $ 104,808,125 $ 20,175,071 GAS TAX FUND 2,489,341 2,141,135 1,640,570 1,640,570 1,640,570 1,615,736 (24,834) MEASURE A FUND 1,474,960 1,315,276 1,425,000 1,425,000 1,425,000 1,425,000 COMMUNITY DEVELOPMENT BLOCK GRANT 651,566 249,668 650,626 650,626 650,626 650,626 (101,927) COMMON GREENS 1,420,269 1,570,788 1,389,805 1,389,805 1,389,805 1,389,805 (2,746) CITY HOUSING FUND 249,997 1,254,279 786,000 786,000 786,000 786,000 (50,000) SUPPLEMENTAL LAW ENFORCEMENT SERVICES 94,780 99,183 100,000 100,000 100,000 100,000 SEWER ENTERPRISE FUND 27,330,736 26,163,726 34,239,395 35,315,712 35,315,712 29,217,089 (5,022,306) PARKING DISTRICT FUND 799,058 831,703 710,000 710,000 710,000 710,000 (57,824) STORM WATER FUND 1,086,087 1,835,029 1,935,000 1,935,000 1,935,000 1,935,000 15,656 Total Revenues $ 114,895,292 $ 122,617,322 $ 127,409,450 $ 134,817,993 $ 134,817,993 $ 142,537,381 $ 15,127,931 Expenditures 2013 -14 Actual 2014 -15 Actual 2015 -16 Adopted 2015 -16 Amended 2015 -16 Projected 2016 -17 Proposed Change from 2015 -16 Adopted GENERAL FUND $ 85,140,619 $ 86,503,600 $ 84,517,601 $ 91,524,292 $ 91,524,292 $ 103,186,949 $ 18,669,348 GAS TAX FUND 1,692,228 2,920,689 2,179,605 3,463,799 3,463,799 1,591,301 (588,304) MEASURE A FUND 991,151 1,238,365 2,096,000 3,666,287 3,666,287 2,096,000 COMMUNITY DEVELOPMENT BLOCK GRANT 949,012 307,413 685,184 800,499 800,499 583,257 (101,927) COMMON GREENS 1,373,054 1,352,561 1,701,996 1,778,422 1,778,422 1,699,250 (2,746) CITY HOUSING FUND 9,422 (55,317) 2,059,185 2,088,686 2,088,686 2,009,185 (50,000) SUPPLEMENTAL LAW ENFORCEMENT SERVICES 94,678 99,183 100,000 100,000 100,000 100,000 SEWER ENTERPRISE FUND 20,229,245 23,743,596 36,480,282 41,834,025 41,834,025 28,223,023 (8,257,260) PARKING DISTRICT FUND 736,343 742,660 698,977 1,218,874 1,218,874 641,153 (57,824) STORM WATER FUND 1,220,063 1,240,554 2,604,025 2,857,816 2,857,816 2,619,682 15,656 Total Expenditures $ 112,341,137 $ 117,994,122 $ 133,022,855 $ 149,232,700 $ 149,232,700 $ 142,649,799 $ 9,626,944 Total Revenu Total Expenditu es 114,895,292 1 122,617,322 1 127,409,450 1 134,817,993 1 134,817,993 1 142,537,381 15,127,931 ,es 112,341,137 117,994,122 133,022,855 149,232,700 149,232,700 142,649,799 9,626,944 Net Surplus/ (Deficit) 1 $ 2,554,154 1 $ 4,623,201 $ (5,613,405) $ (14,414,707) $ (14,414,707) $ (112,418)1 $ 5,500,987 Change from 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 2015 -16 Actual Actual Adopted Ameneded Projected Proposed Adopted es 114,895,292 1 122,617,322 1 127,409,450 1 134,817,993 1 134,817,993 1 142,537,381 15,127,931 ,es 112,341,137 117,994,122 133,022,855 149,232,700 149,232,700 142,649,799 9,626,944 Net Surplus/ (Deficit) 1 $ 2,554,154 1 $ 4,623,201 $ (5,613,405) $ (14,414,707) $ (14,414,707) $ (112,418)1 $ 5,500,987 $160.0 0 5 $140.0 $120.0 $100.0 $ 80.0 $ 60.0 $40.0 $ 20.0 All Funds Summary Financial Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ Total Revenues Total Expenditures GAS TAX FUND HUTA 2103 -2107 (Gas Tax) $ 2,019,577 $ 1,888,883 $ 1,395,570 $ 1,395,570 $ 1,395,570 $ 1,357,736 $ (37,834) Measure M 443,064 237,614 230,000 230,000 230,000 243,000 13,000 Use of Money & Property 26,700 14,638 15,000 15,000 15,000 15,000 - Total Revenues $ 2,489,341 $ 2,141,135 $ 1,640,570 $ 1,640,570 $ 1,640,570 $ 1,615,736 $ (24,834) Expenditures Transfer to General Fund $ 920,184 $ 1,017,062 $ 920,605 $ 1,311,293 $ 1,311,293 $ 921,301 $ 696 Street Maint /Gen Eng Services 699,008 699,008 699,008 699,008 - Congestion Relief 221,597 221,597 221,597 222,293 696 MMP Expenditures - 390,688 390,688 - - Transfer to Stormwater 670,000 670,000 670,000 670,000 670,000 670,000 - Transfer for CIP Projects 102,044 1,233,627 589,000 1,482,506 1,482,506 - (589,000) Total Expenditures $ 1,692,228 $ 2,920,689 $ 2,179,605 $ 3,463,799 $ 3,463,799 $ 1,591,301 $ (588,304) Surplus /(Deficit) $ 797,113 $ (779,554) $ (539,035) $ (1,823,229) $ (1,823,229) $ 24,435 $ 563,470 adjustment to match balance sheet 7,416 Fund Balance $ 2,305,892 $ 1,533,754 $ 994,719 $ (289,474) $ (289,474) $ (265,039) $ (1,259,759) CHANGES & HIGHLIGHTS: • Due to significant decreases in Gas Tax revenues, there will be no Gas Tax funding for CIP projects in FY 2016 -17 $4.0 c 0 $3.5 Gas Tax Fund Financial Comparison $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $- 2013-14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Adopted Amended Projected Proposed ■ Total Revenues Total Expenditures $3.0 c 0 5 $2.5 $2.0 $1.5 $1.0 $0.5 20] Ac Gas Tax Fund Revenues Comparison $4.0 c 0 $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 13 Gas Tax Fund Expenditures Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed Transfer for CIP Projects ■ Transfer to Stormwater ■Transfer to General Fund MEASURE A FUND Taxes $ 1,450,315 $ 1,295,185 $ 1,400,000 $ 1,400,000 $ 1,440,192 $ 1,468,995 $ 68,995 Use of Money & Property 24,645 19,876 25,000 25,000 25,000 25,000 - Total Revenues $ 1,474,960 $ 1,315,061 $ 1,425,000 $ 1,425,000 $ 1,465,192 $ 1,493,995 $ 68,995 Expenditures .0. Transfers to General Fund $ - $ 36,576 $ - $ 57,435 $ 57,435 $ 121,836 $ 121,836 Transfers to Capital Improvement 991,151 1,201,789 2,096,000 3,608,852 3,608,852 1,450,000 (646,000) Total Expenditures $ 991,151 $ 1,238,365 $ 2,096,000 $ 3,666,287 $ 3,666,287 $ 1,571,836 $ (524,164) Surplus /(Deficit) $ 483,809 $ 76,696 $ (671,000) $ (2,241,287) $ (2,201,096) $ (77,841) $ 593,159 Fund Balance $ 2,357,356 $ 2,441,133 $ 1,770,133 $ 199,846 $ 240,037 $ 162,197 $ (1,607,936) CHANGES & HIGHLIGHTS: • $277,00 for street rehabilitation CIP projects • $121,836 for two -year funding of South City Shuttle; the other 75% of service expenses paid by county grant • $500,000 for Grand Boulevard Project (Chestnut to Arroyo Way) • $300,000 for South Airport Boulevard Bridge Replacement $4.0 c 0 $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $- 2013-14 Actual Measure A Fund Financial Comparison 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Adopted Amended Projected Proposed ■ Total Revenues Total Expenditures N $1.6 c 0 h� $1.5 $1.5 $1.4 $1.4 $1.3 $1.3 $1.2 $1.2 Measure A Fund Revenues Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ Use of Money & Property ■ Taxes $4.0 c 0 h� $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 Measure A Fund Expenditures Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ Transfers to Capital Improvement ■ Transfers to General Fund COMMON GREENS WEST PARK MAINT DIST 3 $ 688,491 $ 751,777 $ 683,075 $ 683,075 $ 623,894 $ 683,075 $ - STONEGATE RIDGE MAINT 235,413 260,377 232,446 232,446 229,305 232,446 - WILLOW GARDENS MAINT 71,070 80,766 47,601 47,601 74,143 47,601 - WEST PARK MAINT DIST 1 &2 425,296 477,868 426,683 426,683 401,482 426,683 - Total Revenues $ 1,420,269 $ 1,570,788 $ 1,389,805 $ 1,389,805 $ 1,328,825 $ 1,389,805 $ - Expenditures IP $ 822,601 $ 828,607 $ 876,659 $ 876,659 $ 743,261 $ 873,700 $ (2,959) WEST PARK MAINT DIST 3 STONEGATE RIDGE MAINT 146,606 133,652 193,738 193,738 164,019 187,727 (6,011) WILLOW GARDENS MAINT 43,023 54,540 197,852 274,278 84,722 107,148 (90,704) WEST PARK MAINT DIST 1 &2 360,823 335,762 433,746 433,746 316,552 440,674 6,928 Total Expenditures $ 1,373,054 $ 1,352,561 $ 1,701,996 $ 1,778,422 $ 1,308,554 $ 1,609,250 $ (92,746) Surplus /(Deficit) $ 47,216 $ 218,227 $ (312,191) $ (388,617) $ 20,271 $ (219,445) $ 92,746 Reserve for CIP /PO 1,132 $ (77,557) Difference $ 1,271 Fund Balance $ 1,509,638 $ 1,651,579 $ 1,339,388 $ 1,262,962 $ 1,671,849 $ 1,452,404 $ 113,017 $2.0 $1.8 $1.6 $1.4 $1.2 $1.0 $0.8 $0.6 $0.4 $0.2 Common Greens Funds Financial Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 Actual Actual Adopted Amended Projected 2016 -17 Proposed ■ Total Revenues Total Expenditures $3.5 c 0 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 13 Common Greens Funds Revenues and Expenditures Comparison 2013 -14 Actual 2014 -15 Actual 2015 -16 2015 -16 2015 -16 Adopted Amended Projected 2016 -17 Proposed ■ Total Expenditures ■ Total Revenues CITY HOUSING FUND Housing Rental Revenue $ 173,195 $ 265,610 $ 130,000 $ 130,000 $ 148,027 $ 130,000 $ - Investment Income and Loan Interest 51,714 66,568 37,000 37,000 37,000 37,000 - Equity Sharing 21,264 - 15,000 15,000 - 15,000 - Miscellaneous 3,824 922,100 479,000 479,000 479,000 - (479,000) Loan Repayments 646,730 1,247,290 125,000 125,000 125,000 125,000 - Total Revenues $ 896,728 $ 2,501,568 $ 786,000 $ 786,000 $ 789,027 $ 307,000 $ (479,000) Expenditures - Housing Operating Expenses 636 El Camino Retail Work Brookwood Development I $ 246,456 272,966 - $ 733,819 326,703 - $ low- 517,800 450,000 1,091,385 $ 547,071 450,230 1,091,385 $ 547,071 450,230 1,091,385 $ 527,800 450,000 - $ 10,000 - (1,091,385) Total Expenditures $ 519,422 $ 1,060,522 $ 2,059,185 $ 2,088,686 $ 2,088,686 $ 977,800 $ (1,081,385) Surplus /(Deficit) $ 377,306 $ 1,441,046 $ (1,273,185) $ (1,302,686) $ (1,299,659) $ (670,800) $ 602,385 Ending Fund Balance $ 92,014 $ 2,142,687 $ 869,502 $ 840,001 $ 843,028 $ 172,228 $ (697,274) Escrow Account with Fiscal Agent - 433,723 - - - - - Available Fund Balance $ 92,014 $ 1,708,964 $ 869,502 $ 840,001 $ 843,028 $ 172,228 $ (697,274) DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None Positions: • None Other: • None $3.0 c 0 $2.5 $2.0 $1.5 $1.0 $0.5 2013 -14 2014 -15 Actual Actual City Housing Fund Financial Comparison 2015 -16 2015 -16 2015 -16 Adopted Amended Projected 2016 -17 Proposed ■ Total Revenues Total Expenditures $3.0 c 0 5 $2.5 $2.0 $1.5 $1.0 $0.5 City Housing Fund Revenues Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed Loan Repayments Miscellaneous • Equity Sharing • Investment Income and Loan Interest • Housing Rental Revenue $2.5 c 0 5 $2.0 $1.5 $1.0 $0.5 IM City Housing Fund Expenditures Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed Brookwood Development ■ 636 El Camino Retail Work ■ Housing Operating Expenses SEWER FUND SSF Service Charge Revenue $ 19,083,992 $ 19,758,128 $ 20,066,346 $ 20,066,346 $ 20,066,346 $ 21,280,000 $ 1,213,654 Other Agency Share of O &M Expenses 4,723,362 4,296,052 4,549,061 4,549,061 4,549,061 5,286,759 737,698 Other Agency CIP Reimbursement 1,621,127 815,863 1,346 1,030,846 1,030,846 941,552 940,206 Other Agency Loan Pymt Reimb 1,245,492 1,048,022 1,048,022 1,048,022 1,048,022 1,048,022 - Grants & CIP Contributions from Others 29,620 - 29,620 29,620 - - (29,620) Interest /Other Income 207,216 228,385 245,000 245,000 245,000 245,000 - SRF Loan Proceeds for CIP - - 8,300,000 8,300,000 - - (8,300,000) Transfers In 422,417 16,191 - 46,817 46,817 300,000 300,000 Total Revenues $ 27,333,226 $ 26,162,641 $ 34,239,395 $ 35,315,712 $ 26,986,092 $ 29,101,333 $ (5,138,062) Capital Reserves [1] 3,674,000 3,829,000 3,983,000 3,983,000 3,983,000 4,028,000 154,000 Operating Reserves [2] 3,563,960 3,868,007 4,215,276 4,215,276 4,215,276 4,333,833 347,269 The Sewer Fund consists of the Water Quality Control Plant Division, the Sewer Maintenance Division, and planned sewer capital project expenses. [1] The Capital Reserve is based on the State loan requirements and is 0.5% of each loan amount from 0 to 10 years after construction; thereafter the reserve must be maintained until the State loans are retired. After the State loans are retired, the Capital Reserve will be based on the lesser of: 1) 10% of total principal due on debt, 2) 125% of the average annual debt service, or 3) The maximum annual debt service. [2] The Operating Reserve is calculated based on at least 90 days of annualized operations and maintenance costs. Eft Operating Expenses $ 14,536,819 $ 16,186,945 $ 18,373,806 $ 18,724,951 $ 18,724,951 $ 19,267,905 $ 894,099 Debt Service 7,387,261 5,633,310 5,706,476 5,706,476 5,706,476 5,705,886 (590) CIP Budgeted Expenditures 5,359,473 2,880,290 12,400,000 17,402,573 9,102,573 4,320,000 (8,080,000) Transfers Out 51,109 1,029 - 24 24 - - Total Expenses $ 27,334,662 $ 24,701,574 $ 36,480,282 $ 41,834,025 $ 33,534,025 $ 29,293,791 $ (7,186,491) Surplus /(Deficit) (1,436) 1,461,067 (2,240,887) (6,518,313) (6,547,933) (192,458) 2,048,429 Ending Fund Balance $ 15,372,386 $ 16,400,835 $ 14,159,948 $ 9,882,522 $ 9,852,902 $ 9,660,445 $ (4,499,503) Capital Reserves [1] 3,674,000 3,829,000 3,983,000 3,983,000 3,983,000 4,028,000 154,000 Operating Reserves [2] 3,563,960 3,868,007 4,215,276 4,215,276 4,215,276 4,333,833 347,269 The Sewer Fund consists of the Water Quality Control Plant Division, the Sewer Maintenance Division, and planned sewer capital project expenses. [1] The Capital Reserve is based on the State loan requirements and is 0.5% of each loan amount from 0 to 10 years after construction; thereafter the reserve must be maintained until the State loans are retired. After the State loans are retired, the Capital Reserve will be based on the lesser of: 1) 10% of total principal due on debt, 2) 125% of the average annual debt service, or 3) The maximum annual debt service. [2] The Operating Reserve is calculated based on at least 90 days of annualized operations and maintenance costs. c 0 $45.0 $40.0 $35.0 $30.0 $25.0 $20.0 t $15.0 $10.0 $5.0 Sewer Enterprise Fund Financial Comparison 2013 -14 2014 -15 2015 -16 Actual Actual Adopted 2015 -16 Amended 2015 -16 2016 -17 Projected Proposed ■ Total Revenues Total Expenses $40.0 c 0 h� $35.0 $30.0 $25.0 $20.0 $15.0 $10.0 $5.0 Sewer Enterprise Fund Revenues Comparison 2013-14 Actual 2014 -15 2015 -16 Actual Adopted 2015 -16 2015 -16 Amended Projected 2016 -17 Proposed Transfers In • SRF Loan Proceeds for CIP • Interest /Other Income • Grants & CIP Contributions from Others • Other Agency Loan Pymt Reimb • Other Agency CIP Reimbursement • Other Agency Share of O &M Expenses • SSF Service Charge Revenue $45.0 c 0 $40.0 $35.0 $30.0 $25.0 $ 20.0 $15.0 $10.0 $5.0 2013-14 Actual Sewer Enterprise Fund Expenditures Comparison 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed • Transfers Out CIP Budgeted Expenditures • Debt Service • Operating Expenses PARKING FUND Charges for Services: Parking Permit Fees $ 88,190 $ 98,795 $ 95,000 $ 95,000 $ 95,000 $ 95,000 $ - Parking Meter Fees 635,430 664,249 555,000 555,000 555,000 555,000 - Miller Ave Parking Garage 61,962 56,007 50,000 50,000 53,308 50,000 - Interest /Other Income 13,476 12,652 10,000 10,000 10,000 10,000 - Total Revenues $ 799,058 $ 831,703 $ 710,000 $ 710,000 $ 713,308 $ 710,000 $ - - Payroll $ 268,949 $ 281,180 $ 246,348 $ 246,348 $ 246,348 $ 339,876 $ 93,528 Supplies & Services 103,528 98,668 347,947 867,843 867,843 196,292 (151,655) Interdepartmental Charges 103,590 103,726 104,682 104,682 104,682 104,986 304 Total Expenditures $ 476,068 $ 483,574 $ 698,977 $ 1,218,873 $ 1,218,873 $ 641,154 $ (57,824) Surplus /(Deficit) $ 322,990 $ 348,129 $ 11,023 $ (508,873) $ (505,565) $ 68,846 $ (57,824) Fund Balance $ 1,293,327 $ 1,640,870 $ 1,651,893 $ 1,131,997 $ 1,135,305 $ 1,204,151 $ (447,742) Reserve for Elevator Replacement - 480,000 480,000 Available Fund Balance $ 1,293,327 $ 1,640,870 $ 1,651,893 $ 1,131,997 $ 1,135,305 $ 724,151 $ (927,742) FUND CHANGES & HIGHLIGHTS: • Amended the City's Reserve Policy to set aside $480,000 for Miller Garage elevator replacement cost. $1.4 c 0 $1.2 $1.0 $0.8 $0.6 $0.4 $0.2 Parking District Fund Financial Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ Total Revenues Total Expenditures $0.9 0 $0.8 $0.7 $0.6 $0.5 $0.4 $0.3 $0.2 $0.1 IM Parking District Fund Revenues Comparison Interest /Other Income • Miller Ave Parking Garage • Parking Meter Fees • Parking Permit Fees $1.4 c 0 5 $1.2 $1.0 $0.8 $0.6 $0.4 $0.2 M Parking District Fund Expenditures Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed Interdepartmental Charges ■ Supplies & Services ■ Payroll STORM WATER FUND Administrative Fines $ 4,600 $ 2,100 $ 5,000 $ 5,000 $ 6,000 $ 5,000 $ Service Charges 404,858 405,537 405,000 405,000 405,000 405,000 Transfer In from Gas Taxes /Measure M 670,000 670,000 670,000 670,000 670,000 670,000 Transfer In from General Fund - 750,000 250,000 250,000 250,000 250,000 Transfer in for CIP Projects - - 600,000 600,000 600,000 - Interest and Other 6,750 7,317 5,000 5,000 5,000 5,000 (600,000) Total Revenues $ 1,086,208 $ 1,834,954 $ 1,935,000 $ 1,935,000 $ 1,936,000 $ 1,335,000 $ (600,000) Fund Balance $ 524,976 $ 1,162,577 $ 493,552 $ 239,761 $ 474,548 $ 144,866 $ (348,686) Operating Expenses $ 1,211,855 $ 1,072,243 $ 1,649,025 $ 1,669,709 $ 1,435,922 $ 1,664,682 $ 15,656 Capital Improvements 8,208 168,311 955,000 1,188,107 1,188,107 - (955,000) Total Expenditures $ 1,220,063 $ 1,240,554 $ 2,604,025 $ 2,857,816 $ 2,624,029 $ 1,664,682 $ (939,344) Surplus /(Deficit) $ (133,855) $ 594,400 $ (669,025) $ (922,816) $ (688,029) $ (329,682) $ 339,344 adjustment to match GL 43,201 Fund Balance $ 524,976 $ 1,162,577 $ 493,552 $ 239,761 $ 474,548 $ 144,866 $ (348,686) $3.5 c 0 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $- 2013-14 Actual Storm Water Fund Financial Comparison 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Adopted Amended Projected Proposed ■ Total Revenues Total Expenditures $2.5 c 0 h� $2.0 $1.5 $1.0 $0.5 Storm Water Fund Revenues Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed • Interest and Other Transfer in for CIP Projects • Transfer In from General Fund • Transfer In from Gas Taxes /Measure M Service Charges Administrative Fines $3.5 c 0 h� $3.0 $2.5 $ 2.0 $1.5 $1.0 $0.5 Storm Water Fund Expenditures Comparison 2013-14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed Capital Improvements Operating Expenses CITY SERVICES (GARAGE FUND) USE OF MONEY & PROPERTY $ 1,662 $ 2,286 $ - $ - $ 853 $ - $ - OTHER REVENUES 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 - TRANSFERS 77,244 - - - - - - Total Revenues $ 1,728,906 $ 1,652,286 $ 1,650,000 $ 1,650,000 $ 1,650,853 $ 1,650,000 $ - PAYROLL $ 624,987 $ 670,796 $ 618,069 $ 618,069 $ 784,772 $ 605,903 $ (12,167) SUPPLIES & SERVICES 1,011,568 897,226 918,150 918,150 790,825 918,150 $ - CAPITAL OUTLAY 580 580 - - - - $ - INTERDEPARTMENTAL CHARGES 15,198 16,437 17,742 17,742 17,742 18,968 $ 1,226 Total Expenditures $ 1,652,332 $ 1,585,038 $ 1,553,961 $ 1,553,961 $ 1,593,339 $ 1,543,021 $ (10,940) Surplus /(Deficit) $ 76,574 $ 67,248 $ 96,039 $ 96,039 $ 57,514 $ 106,979 $ 10,940 adjustment to match balance sheet 546 Fund Balance $ 100,876 $ 168,670 $ 264,709 $ 264,709 $ 226,183 $ 333,163 $ 68,454 $1.75 c 0 5 $1.70 $1.65 $1.60 $1.55 $1.50 $1.45 2013 -14 2014 -15 Actual Actual City Services (Garage) Fund Financial Comparison 2015 -16 2015 -16 2015 -16 2016 -17 Adopted Amended Projected Proposed ■Total Revenues Total Expenditures $2.0 0 $1.8 $1.6 $1.4 $1.2 $1.0 $0.8 $0.6 $0.4 $0.2 City Services Fund Financial Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ TRANSFERS ■ OTHER REVENUES ■ USE OF MONEY & PROPERTY $1.8 0 $1.6 $1.4 $1.2 $1.0 $0.8 $0.6 $0.4 $0.2 RI City Services Fund Expenditure Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ INTERDEPARTMENTAL CHARGES • CAPITAL OUTLAY • SUPPLIES & SERVICES • PAYROLL EQUIPMENT REPLACEMENT FUND USE OF MONEY & PROPERTY $ 74,678 $ 102,916 $ 95,000 $ 95,000 $ 37,618 $ 95,000 $ - LEASE FINANCING & CHARGES TO DEPTS 1,867,635 1,677,632 1,677,632 1,677,632 1,046,213 1,854,155 176,523 TRANSFERS - - - - - - - Total Revenues $ 1,942,314 $ 1,780,548 $ 1,772,632 $ 1,772,632 $ 1,083,831 $ 1,949,155 $ 176,523 Expendituresm SUPPLIES & SERVICES $ 336,162 $ (418,641) $ 507,720 $ 819,830 $ 601,226 $ 211,844 $ -A (295,876) CAPITAL OUTLAY 689,189 718,028 1,900,000 2,958,854 490,433 1,388,156 (511,844) DEBT SERVICE 558,555 631,419 631,419 631,419 494,538 631,419 - TRANSFERS 60,466 1,021,708 - 247,592 247,592 100,000 100,000 Total Expenditures $ 1,644,372 $ 1,952,514 $ 3,039,139 $ 4,657,695 $ 1,833,789 $ 2,331,419 $ (707,720) Surplus /(Deficit) $ 297,942 $ (171,966) $ (1,266,507) $ (2,885,063) $ (749,958) $ (382,264) $ 884,243 adjustment to match balance sheet 890,431 Fund Balance $ 3,721,085 $ 2,658,688 $ 1,392,181 $ (226,375) $ 1,908,730 $ 1,526,466 $ 134,285 FUND CHANGES & HIGHLIGHTS: •$41,000 to replace Wildfire Personal Protective clothing for Fire personnel, as current clothing is 10 years old •$91,500 to replace radio systems equipment, since current equipment is 12 years old •$95,000 to replace Storage Area Network Server CA $5.0 c 0 $4.5 $4.0 $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 Equipment Replacement Fund Financial Comparison 2013 -14 2014 -15 2015 -16 2015 -16 Actual Actual Adopted Amended 2015 -16 Projected 2016 -17 Proposed ■ Total Revenues Total Expenditures N $2.5 0 $2.0 $1.5 $1.0 $0.5 Equipment Replacement Fund Revenues Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ TRANSFERS ■ LEASE FINANCING & CHARGES TO DEPTS ■ USE OF MONEY & PROPERTY $s $4. $3. $2. $1. Equipment Replacement Fund Expenditures Comparison (TRANSFERS DEBT SERVICE CAPITAL OUTLAY s SUPPLIES & SERVICES NON - DEPARTMENTAL 13,024 $ Change from 0.0% General Fund Contractual Services Adopted i Proposed 2016-17 Adopted 2015-16 % Change Animal Control $ 555,453 $ 558,265 $ 2,812 0.5% C /CAG 59,342 60,302 960 1.6% C /CAG Congestion Relief 162,255 161,990 (265) (0.2 %) Grant Consulting - 60,000 60,000 0.0% Other Contractual Services 113,000 - (113,000) (100.0 %) Subtotal Contractual Services $ 890,050 $ 840,557 $ (49,493) (5.6 %) Dues, Meetings ABAG $ 13,024 $ 13,024 $ - 0.0% Airport Roundtable 1,500 750 (750) (50.0 %) International City /County Mngmnt Assoc. 1,400 1,400 - 0.0% LAFCO 12,533 10,727 (1,806) (14.4 %) League of CA Cities 19,883 18,438 (1,445) (7.3 %) Municipal Mngmnt Assoc. of Northern CA 100 - (100) (100.0 %) National League of Cities 5,400 5,400 - 0.0% Peninsula Conflict Resolution Center 19,492 19,492 - 0.0% Sister Cities International 680 765 85 12.5% SMC Sustainable Book 4,000 4,000 - 0.0% SSF Chamber of Commerce 2,520 2,520 - 0.0% Peninsula TV 20,000 20,000 - 0.0% Other 500 - (500) (100.0 %) Subtotal Dues, Meetings $ 101,032 $ 96,516 $ (4,516) (4.5 %) Other Expenditures Administrative Departments Workshop Biotech Industry Town Hall Boards and Commissions Chamber Expo Event Citizens Academy Council Reorganization Event Executive Retreat, Employee THs & Recognition Miscellaneous Promotional Phone Postage - Printing Sister Cities Event & Supplies Water $ - $ 1,500 $ 5,900 2,600 1,840 16,000 400 1,213 250 8,000 500 3,300 12,000 800 200 1,000 850 1,500 5,900 2,600 250 8,000 500 3,300 (1,840) (4,000) 400 (1,013) 1,000 850 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (100.0 %) (25.0 %) 100.0% (83.5 %) 0.0% 0.0% Subtotal Other Expenditures $ 19,453 $ 36,900 $ 17,447 89.7% Special Program Expenditure Special Program Expenditure 3,000 - (3,000) (100.0 %) Subtotal Special Program Expenditures $ - $ - $ (3,000) 0.0% Total Expenditures $ 1,013,535 $ 973,973 $ (57,009) (5.6 %) DEPARTMENTAL CHANGES & HIGHLIGHTS: • City Birthday, City Newsletter allocated to Communications division CITY COUNCIL MISSION: The City Council is the governing body of South San Francisco which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities, and represents the City by serving on Regional and County committees /boards whose policies may impact South San Francisco (i.e. ABAG, MTC). The Council provides direction for the City Manager and sits as the Successor Agency to RDA Board of Directors. ELECTIONS: Five members are elected to four -year Council terms. Elections are held in odd - numbered years. Three members are elected together, and the other two are elected in the next election. The Mayor and Vice Mayor are selected by the Council from its members in non - election years. During election years, the Mayor and Vice Mayor are selected after election results have been tabulated. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: No significant resource level changes are included. Citizens of South San Francisco Mayor Mark N. Addiego Vice Mayor Pradeep Gupta, Ph.D. Council Members Richard A. Garbarino Karyl Matsumoto Liza Normandy City Manager's Office City Attorney Provides Administrative Support Provides Legal Support Fiscal Year 2016 -17 Position Budget Totals: 5.0 FTE Elected Officials Elected E110 Elected City Council Member 5.00 5.00 5.00 5.01) 0.00 TOTAL FTE - City Council 5.00 5.00 5.00 5.00 0.04 CITY COUNCIL PAYROLL $ 134,851 $ 135,775 $ 169,811 $ 169,811 $ 169,811 $ 128,582 $ (41,230) SUPPLIES & SERVICES 35,628 58,656 38,857 38,857 55,861 47,419 8,562 INTERDEPARTMENTAL CHARGES 24,696 26,725 29,100 29,100 29,100 28,498 (602) Total Expenditures $ 195,175 $ 221,157 $ 237,768 $ 237,768 $ 254,772 $ 204,499 $ (33,270) DEPARTMENTAL CHANGES & HIGHLIGHTS: Supplies & Services: • $3,600 Office Supplies • $350 Books and Publications • $500 Postage and Mail Supplies • $1,500 Miscellaneous (Citizen's Academy, Citizen's Watch events) • $4,000 IT Purchases • $7,000 Phone Service • $250 Copier Service Promotional • $3,000 Special Event Attendance (Peninsula Lions Awards, SSF Rotary Mardi Gras, Chamber of Commerce Taste of SSF, etc.) Dues, Meetings • $5,300 US Conference of Mayors • $3,800 Council of Cities Meetings, including SFO Event • $2,700 Council Reorganization Event • $2,350 Council Retreat • $1,300 League of California Cities Events • $800 Meeting Attendance Mileage • $600 Council Meetings • $1,200 Other Meetings (Biotech Summit, Police Survivors, Friends of Parks and Rec) Travel & Conferences • $5,300 Council Travel Expenses • $2,600 League of CA Cities Event Registration • $1,300 Robo Business Conference Positions: • None Other: • None $0.3 c 0 5 $0.3 $0.2 $0.2 $0.1 $0.1 City Council Expenditures Comparison 2013-14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed INTERDEPARTMENTAL CHARGES ■ SUPPLIES & SERVICES ■ PAYROLL CITY TREASURER MISSION To invest funds not currently required for the operation of the City in order to maximize revenues while ensuring the safety and availability of the principal. RESPONSIBILITIES The City Treasurer is charged with: • Investing City funds to achieve the maximum return on deposits; • Producing quarterly reports to identify amounts and types of investment instruments; • Coordinating financial transactions in cooperation with the Finance Director; and • Preparing property tax assessments for residents upon request. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: No significant resource level changes are included. Citizens of South San Francisco 1.0 — City Treasurer (elected) Frank Risso --F Finance Department Provides Administrative Support Fiscal Year 2016 -17 Position Budget Totals: 1.0 FTE Elected Official Elected E105 Elected City Treasurer 1.00 1.00 1.00 1.00 0.00 TOTAL FTE - City Treasurer 1.00 1.00 1.00 1.00 0.00 CITY TREASURER PAYROLL $ 41,683 $ 41,747 $ 47,322 $ 47,322 $ 49,222 $ 39,355 $ (7,967) SUPPLIES & SERVICES 72,088 58,934 81,800 81,800 58,577 82,200 400 INTERDEPARTMENTAL CHARGES 1,750 1,896 2,071 2,071 2,071 1,785 (286) Total Expenditures $ 115,521 $ 102,577 $ 131,193 $ 131,193 $ 109,871 $ 123,340 $ (7,853) DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None Positions: • None Other: • None $0.1 0 5 $0.1 $0.1 $0.1 $0.1 $0.0 $0.0 City Treasurer Expenditure Comparison 2013-14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed ■ INTERDEPARTMENTAL CHARGES ■ SUPPLIES & SERVICES ■ PAYROLL CITY CLERK MISSION: The primary purpose of the City Clerk's Department is to serve as the conduit between the residents of the City of South San Francisco and local government legislative agencies, including the South San Francisco City Council and its seven (7) Standing Committees, the South San Francisco Successor Agency to the former Redevelopment Agency and the Oversight Board to the Successor Agency. The Clerk's Office also performs functions ancillary to this purpose by administering democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The Office strives to meet these duties efficiently, courteously, neutrally and in a manner that is above all else in the best interests of the Citizens of South San Francisco. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH AND BY: • Performing all legislative duties for the legislative bodies identified above pursuant to state and local government requirements, including: (1) Managing projected agenda items; (2) Noticing public hearings; (3) Preparing and publishing the agendas; (4) Finalizing and retaining resolutions and ordinances; (5) Preparing minutes for presentation to the legislative agency at issue. • Maintaining relationships with staff for the legislative agencies identified above, which includes day to day meetings and interactions permitting information flow in a regular and consistent manner. • Managing both the physical and electronic records retention program and goals for the City. • Managing Elections and Fair Political Practices Commission (FPPC) matters for the City. • Representing the City at public events. • Administering the City's Public Records Act Program. • Representing the City on City Clerk and Election related Boards. • Attesting City and local documents. ACCOMPLISHMENT /INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2015 -16: • Project managed and implemented roll -out of Legistar Automated Agenda Management System empowering staff to ensure the accuracy of legislative reporting and compliance with California law in the most efficient way currently available to government entities. • Project managed and implemented establishment of WebQA Public Records Act Request Automation making submission of and receipt of information related to Public Records Act Requests more efficient and accessible to the public and increasing staff visibility to requests and compliance tracking. • Managed the 2015 Municipal Election. • Completed preliminary staffing plan for the City Clerk's Office to meet increased workflow and enhanced record of Office Policies and Procedures. • Orchestrated placement of City's inactive records at a secure records storage facility to achieve security, safety and efficiency related goals. OBJECTIVES FOR FISCAL YEAR 2016 -17: • Audit Records Retention Schedule to assist Departments with conversion to electronic records retention. Continue to work with Departments to convert records retained in physical storage at the Corporation Yard to electronic format in line with the statewide movement towards electronic availability of records. • Develop Electronic Portal for FPPC Filings. • Assist Council with audit and update of the City Council Handbook. • Assume responsibility for maintenance of Administrative Instructions. • Streamline legislative processing functions via implementation of Legistar Automated Agenda Management System and work with Council and staff to adjust the system to best suit the needs of the City, legislative bodies, and staff. • Assess impact of automated efficiencies against City Clerk Staffing Plan. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: • $7,000 for annual maintenance of WebQA, the City's Automated Public Records Act Program. • $8,814 for annual maintenance of Legistar Automated Agenda Management System. • $18,370 for elevation of Deputy City Clerk to a management level position to permit supervisory authority for this position. • $5,000 for staff training to permit training of new employees and maintain awareness of current laws, rules and regulations affecting the Office of the City Clerk. Citizens of South San Francisco 1.0 — City Clerk (elected) Krista Martinelli 11-0 — Deputy City Clerk 1.0 — City Clerk Records Technician 1.0 —City Clerk Records Technician 1.00 Elected FTE 3.00 FTE • Existing Filled Position(s) • Existing Upgraded Position (s) • ExistingVacant Pas ition(s) • Newly Requested Positions s 1 s ; Elected - FT E100 Elected City Clerk 1.00 1.00 1.00 1.00 0.00 Total Elected - FT 1.00 1.00 1.00 1.00 0.00 Full Time 0285 Assistant City Clerk Full Time 0320 Deputy City Clerk Full Time 0415 City Clerk Records Technician 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 1.00 2.00 -1.00 0.00 1.00 Total Full Time 2.00 2.00 3.00 3.00 0.00 TOTAL FTE - City Clerk 3.00 3.00 4.00 4.00 0.00 CITY CLERK PAYROLL $ 305,241 $ 373,728 $ 500,230 $ 500,230 $ 500,230 $ 586,609 $ 86,380 SUPPLIES & SERVICES 79,012 20,082 155,589 215,589 91,820 89,403 (66,186) INTERDEPARTMENTAL CHARGES 30,176 32,601 35,485 35,485 35,485 30,222 (5,263) Total Expenditures $ 414,430 $ 426,410 $ 691,304 $ 751,304 $ 627,535 $ 706,234 $ 14,931 DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • Yearly maintenance of City's Automated Public Records Act Compliance System ($7k). • Yearly maintenance of Legistar agenda management system ($8.8k) • Training is through League of California Cities City Clerk's Association and International Institute of Municipal Clerks. Trainings include compliance related matters, including, but not limited to, elections, campaign finance reporting, CA Public Records Act and Brown Act ($5k). Positions: • Deputy City Clerk job description to be rewritten as a management level employee to reflect supervisorial duties and responsibilities of the position ($18k). • Records Tech reclass for the former Asistant City Clerk Position ($15k). Other: • None. $0.8 0 $0.7 RM $0.5 $0.4 $0.3 $0.2 $0.1 City Clerk Expenditure Comparison 2013-14 Actual 2014 -15 2015 -16 2015 -16 Actual Adopted Amended 2015 -16 Projected ■ INTERDEPARTMENTAL CHARGES SUPPLIES & SERVICES ■ PAYROLL 2016 -17 Proposed CITY ATTORNEY MISSION: The City Attorney is directly appointed by the City Council. The City Attorney represents and advises the City Council, Boards and Commissions, and officers and employees of the City in all matters of law pertaining to their respective offices and official activities. The City Attorney prepares all proposed ordinances, resolutions and amendments, prepares or approves the form of all other legal documents and represents the City in litigation to which the City is a party. The City Attorney, whose services are retained by the City through a contract relationship, is responsible for the following services: • Providing legal advice and information to the Council and staff; • Preparing legislation and legal documents; • Reviewing contracts, leases and agreements; • Providing legal defense for the City in a manner that minimizes City liability and exposure; • Providing legal advice to the City Council, City Manager, Departments, Boards and Commissions; • Supporting staff in enforcing community standards and codes fairly; and • Managing the City's litigation. FY 2015 -16 ACCOMPLISHMENTS: • Assisted City staff with the implementation of the Downtown Station Area Specific Plan and related environmental review. • Provided legal support and guidance on proper election procedures for the Measure W ballot initiative and assisted City staff with the preparation, drafting and adoption of the ordinance enacting the transaction and use tax. • Provided legal analysis and options to City staff and Council regarding Downtown revitalization initiatives. • Assisted Planning Division with the preparation and negotiation of a Development Agreement, environmental review and entitlements for the Clear Channel digital billboard project, the Sares -Regis residential development project, the City Ventures residential project and Rotary senior affordable housing project. • Assisted City staff with the drafting and preparation of a Joint Powers Agreement for the implementation of the Peninsula Clean Energy community choice aggregation program. • Assisted City staff with the implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties. • Assisted City staff with the preparation and adoption of the Parks and Recreation Master Plan and the Library Strategic Plan. • Provided continuing support and advice to the South San Francisco Conference Center Authority. • Manage and oversee outside counsel in the defense of litigation against the City. • Provided guidance and assisted City staff with the preparation of compliance documentation for State of California waste disposal regulations. • Coordinated with Finance Department to update the City's Purchasing Guidelines. • Provided support to Police Department through the prosecution of Municipal Code violations, abatement of deadly weapons through court proceedings, and protection of confidential police records. • Assisted staff with the preparation, drafting and adoption of ordinances to implement City goals, including the following: • an ordinance requiring the installation of video surveillance camera systems at certain categories of businesses within the City; • an ordinance governing the installation and use of video surveillance camera systems on City property; • an ordinance revising the City's inclusionary housing regulations; • an ordinance repealing and replacing the City's ordinance regulating massage parlors and massage services; and • an ordinance amending the City's existing park fee ordinance for subdivision development projects and a new ordinance implementing a Parkland Acquisition Fee and Park Construction Fee for new residential rental development projects. FY 2016 -17 OBJECTIVES: • Continue to assist City Council with downtown and business development initiatives. • Assist City staff with Caltrain relocation efforts. • Assist City staff with the continued implementation of the Downtown Station Area Specific Plan. • Assist City staff with updates to internal city policies and provide training on implementation. • Update the City's standard agreements and conduct training with staff on contracting procedures. • Continue to assist City staff with the preparation, negotiation, environmental review and entitlement process for residential and commercial development projects. • Continue to assist City staff with the preparation, drafting and adoption of new ordinances. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17 No significant resource level changes are included. City Atto rney Jason Rosenberg (Contract — Meyers Nave) Chief Assistant City Attorney (Contract — Meyers Nave) Deputy City Attorney (Contract — Meyers Nave) CITY ATTORNEY SUPPLIES & SERVICES $ 605,155 $ 851,250 $ 771,000 $ 771,000 $ 749,762 $ 791,111 $ 20,111 INTERDEPARTMENTAL CHARGES 9,724 10,498 11,578 11,578 11,578 10,891 (687) Total Expenditures $ 614,879 $ 861,748 $ 782,578 $ 782,578 $ 761,340 $ 802,002 $ 19,424 DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None Positions: • None Other: • None $1.0 0 $0.9 $0.8 $0.7 $0.6 $0.5 $0.4 $0.3 $0.2 $0.1 2013-14 Actual City Attorney Expenditure Comparison 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed ■ INTERDEPARTMENTAL CHARGES ■ SUPPLIES & SERVICES CITY MANAGER MISSION STATEMENT: The daily business of City operations is the responsibility of the City Manager, the Chief Executive Officer of the municipal corporation appointed by the City Council. The City Manager's office is responsible for implementation of City Council policy, programs and activities, community relations, ombudsmanship, numerous special projects, lobbying activities, interagency coordination and other duties as determined by the City Council. City personnel report to the City Manager. ACCOMPLISHMENT /INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2015 -16: • Passed Measure W, providing funding for a new Police Operation Center, a new combined Library and Community Center, improved street repair and maintenance and consideration of a new fire station. • Worked with Speaker Pro Tempore Kevin Mullin to legislatively fund the city parking garage, saving the City $8.2 million. • Closed out FY14 -15 with savings of $3.9 million and increased budget reserves by $6.9 million. • Designated Sign Hill as a Priority Conservation Area, and raised funds towards dedication of additional areas of Sign Hill as permanent open space. • Improved the downtown area with new holiday decorations and outdoor holiday music, installation of new parking meters, bike racks, banners and trash receptacles, and the addition of two year -round bike patrol officers to improve safety. • Planned and successfully executed a robust presence at B1O2016 in San Francisco, including a bus tour of South San Francisco, a biotech breakfast, a reception for biotech firms, an expanded exhibit hall booth and partnering meetings. • Expanded communications and engagement efforts, including a new city -wide newsletter, a renewed Citizens Academy, public safety town hall meetings, Coffee with the City Manager events, a Biotech Workforce Summit, the first ever Biotech Town Hall, a City Birthday Party and robust social media engagement on Facebook, Twitter, Instagram and Nextdoor. • Facilitated the City's joining of Peninsula Clean Energy, providing the promise of cleaner energy for residents. • Initiated robust employee engagement, holding 16 employee town hall meetings, launching a new employee INTRAnet and began a new succession development effort providing career pathing and training to employees. • Created the City's first Underground Utility District focused on Spruce Avenue. OBJECTIVES FOR FISCAL YEAR 2016 -17: • Maintain, Train and Support a High Performance Team. • Move forward the design of a new Police Operation Center, new Fire Station and new combined Library and Community Center, working with Council and the new Measure W Oversight Committee to deliver on the promises of Measure W. • Start construction of the new South San Francisco Caltrain Station, working with the San Mateo County Transit District. • Create a new plan for Oyster Point Park and Marina, working collaboratively with City Council, the San Mateo County Harbor District, developers, businesses and residents. • Continue to work with the Oversight Board to develop, sell or transfer former Redevelopment Agency assets. • Advance the Sustainability Action Plan and the City's Climate Action Plan. • Increase the effectiveness and range of the City's internal and external communications strategy. • Coordinate with developers, businesses and residents to successfully navigate the robust construction expected in the city. • Improve the internal operations of city government, setting strategies in place to operate more efficiently, effectively and economically, leading to higher customer satisfaction and a stronger financial position for the city. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: Start here; FY2016 -17 SERVICE LEVEL CHANGES Change one Social Media Coordinator position from part -time to full -time to support the growing level of effort needed to communicate and build relationships with the community through social media. 1.0 —City Manager Mike Futrell 1.0 — Assistant City Manager Marian Lee :1 Information Technology Department 1,0 — Assistant to the City Manager Jennifer Shimabukuro 1.0 — Communications Director Leslie Arroyo 1.0— Social Media Intern 2.0— Administrative Assistant II 1.0 — Management Analyst I 8.00 FTE • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position(s) • Newly Requested Positions Full Time N115 City Manager 1.00 1.00 1.00 1.00 0.00 Full Time N100 Assistant City Manager 0.00 1.00 1.00 1.00 0.00 Full Time N180 Assistant to the City Manager 1.00 0100 1.00 1.00 0.00 Full Time 0410 Executive Assistant to the City Manager 1.00 0100 0.00 0.00 0.00 Full Time N190 Communications Director 0.00 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 0.00 0.00 0.00 0.00 0.00 Full Time M570 Management Analyst 1 0.00 1.00 1.00 1.00 0.00 Full Time 0310 Administrative Assistant II 1.00 2.00 2.00 2.00 0.00 Full Time (TB€l) Social Media Coordinator 0.00 1.00 0.00 1.00 1.00 Total Full Time 4.00 7.00 7.00 8.00 1.00 Hourly X570 Communications Hourly 0.50 0.00 0.00 0.00 0.00 Hourly X280 Student Intern 0.00 0.00 0.50 0.00 -0.50 Total Hourly 0.50 0.00 0.50 0.00 -0.50 TOTAL FTE - City Manager 4.50 7.00 7.50 8.00 0.50 CITY MANAGER PAYROLL $ 763,546 $ 962,221 $ 1,458,863 $ 1,458,863 $ 1,458,863 $ 1,702,255 $ 243,392 SUPPLIES & SERVICES 219,108 229,647 95,874 161,091 197,146 271,890 176,016 INTERDEPARTMENTAL SERVICES 35,338 31,289 33,625 33,625 33,625 31,351 (2,274) Total Expenditures $ 1,017,991 $ 1,223,158 $ 1,588,362 $ 1,653,580 $ 1,689,634 $ 2,005,496 $ 417,134 DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • More realistic communications budget - Graphic design for banners /signage, printing and distribution of mailers and newsletters and subscription fees for communications technology ($81k). • City history initiative including a history video, kiosk, and history brochure with markers downtown ($68k). • City Birthday party ($10k). • Travel and conferences ($14k). • Annual grant writing and procurement services ($60k). Positions: • Addition of a Social Media Coordinator ($79k) Other: • None. $2.5 c 0 5 $2.0 $1.5 $1.0 $0.5 City Manager Expenditure Comparison 2013 -14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed INTERDEPARTMENTAL SERVICES ■ SUPPLIES & SERVICES ■ PAYROLL FINANCE DEPARTMENT MISSION STATEMENT: The Finance Department provides financial and risk management services to City departments, including payment to vendors, payroll, financial reporting and risk mitigation. To that end, the department: Leads fiscal accountability efforts and ensures stewardship of the use of City funds and appropriations, assures collection of tax revenues due to the City from sources such as Transient Occupancy Taxes and Business Licenses and provides financial planning, analysis and reporting services for a more informed budget process. The Department supports its mission to the City through: • Budgeting and accounting for financial transactions; • Preparing five year financial forecasts; • Paying vendors and city employees; • Monitoring cash flow for City needs in order to support prudent investment of City funds by City Treasurer. ACCOMPLISHMENT /INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2015 -16: • Successfully completed RFP processes for general liability risk pools, independent audit, and Transient Occupancy and Parking Tax audit and financial advisor services, promoting due diligence and ensuring that the City is receiving high quality service at a competitive rate; • Received the Certificate of Achievement for Excellence in Financial Reporting from the Governmental Finance Officers Association (GFOA). • Continued to refine and improve the 5 -year financial forecast to drive long -term financial decisions, including labor negotiations, the midyear budget and staffing requests. OBJECTIVES FOR FISCAL YEAR 2016 -17: • Add program numbers to revenue account strings to allow departments to assess department revenues against expenditures (income statement); • Lead Measure W bond issuance process, working with the City's financial advisor to evaluate debt issuance options, and aligning with priorities, objectives and resources provided through Measure W. • Collaborate with the Human Resources Department to implement a new Human Capital Management system in January 2017. The new system will modernize the City's recruitment, employee management and payroll processes. • Submit the FY 2016 -17 Adopted Budget document to the Government Finance Officers Association (GFOA) in consideration for their Distinguished Budget Presentation Award. • Provide training to staff on the City's Purchasing Policy pursuant to the revised Administrative Instruction and the South San Francisco Municipal Code. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17 No significant resource level changes are included. 1. 0- Finance DirecWr Richard Lee Accounting & Financial Services 1.0 - Financial Services Manager Accounting 1.0 - Management Analyst 1 3.0 - Accounting Assistant II Miscellaneous Hourly OI 6- Courier 1.0 -Administrative Assistant 11 1 Administrative & Budget 1.0 - Financial Analyst Sr. 1.0 - Financial Analyst 11 2.0 - Accountant I/11/5r. Payroll 1.0 - Payrol l Adm i n istra for 1.0- Accounting Assistant 11 13.00 FTE 0.60 Hourly • Existing Filled Positions) • Existing Upgraded Positions) ■ Existing Vacant Positions) • Newly Requested Positions Full Time N145 Director of Finance 1.00 1.00 1.00 1.00 0.00 Full Time M770 Financial Services Manager 1.00 2.00 1.00 1.00 0.00 Full Time M615 Senior Financial Analyst 1.00 1.00 1.00 1.00 0.00 Full Time M610 Financial Analyst II 1.00 1.00 1.00 1.00 0.00 Full Time 0405 Data Business Systems Specialist 1.00 1.00 0.00 0100 0.00 Full Time M570 Management Analyst 1 0.00 0.00 1.00 1.00 0.00 Full Time M625 Senior Accountant 1.00 1.00 1.00 1.00 0.00 Full Time M140 Accountant I 1.00 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 2.00 2.00 4.00 4.00 0.00 Full Time M785 Payroll Administrator 1.00 1.00 1.00 1.00 0.00 Full Time 0315 Administrative Assistant 1 1.00 1.00 0.00 0.00 0.00 Full Time 0310 Administrative Assistant II 1.00 1.00 1.00 1.00 0.00 Total Full Time 12.00 13.40 13.00 13.00 0.00 Hourly X280 Miscellaneous Hourly 0.60 0.60 0.60 0.60 0.00 Total Hourly 0.60 0.60 0.60 0.60 0.00 TOTAL FTC - Finance 12.60 13.60 13.60 13.60 0.00 FINANCE PAYROLL $ 1,388,056 $ 1,481,108 $ 1,680,142 $ 1,680,142 $ 1,711,340 $ 1,792,183 $ 112,041 SUPPLIES & SERVICES 277,300 285,281 119,014 145,484 142,957 473,798 354,784 INTERDEPARTMENTAL SERVICES 186,967 216,523 228,557 228,557 228,557 211,814 (16,743) Total Expenditures $ 1,852,323 $ 1,982,912 $ 2,027,713 $ 2,054,183 $ 2,082,853 $ 2,477,795 $ 450,082 DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • Cost Allocation Plan & Fee Study ($100k) • New Human Capital Management System ($250k) Positions: • None. Other: • None. $3.0 c 0 5 $2.5 $2.0 $1.5 $1.0 $0.5 Finance Department Expenditures Comparison 2013-14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed INTERDEPARTMENTAL SERVICES ■ SUPPLIES & SERVICES ■ PAYROLL HUMAN RESOURCES DEPARTMENT Mission Statement: The Human Resources Department serves as a cooperative and engaged partner in supporting the City's goals and values. We are committed to working strategically and mutually with departments to provide programs and services that create a work environment of achievement, continuous improvement, employee empowerment and teamwork. Human Resources will support its mission to the City through: • Benefits and Wellness • Classification and Compensation • Employee Relations • Information Management and Regulatory Compliance • Labor Negotiations • Training and Development • Recruitment and Selection Accomplishment /Initiative Highlights in Fiscal Year 2015 -16: • Completed labor negotiations for 2014 -2017 contracts. • Implemented employee medical premium cost sharing. • Developed and implemented Performance Review Program Guidelines. • Established a Bi- monthly Management Forum. • Transitioned to electronic oral panelist materials to automate candidate review and scoring process. • Partnered with the South San Francisco Chamber of Commerce to host the second annual Job Fair promoting local and regional jobs for the City of South San Francisco and our business community. • Introduced Teen Engagement and Employment, a summer youth work program. • Coordinated the implementation of the City's first style guide to further consistency and professionalism in all written materials. • Wellness Committee was revitalized: • Wellness Champions were appointed from each department with a goal of working together towards a healthier Team SSF. • Upcoming Healthcare and Wellness event was scheduled for May 25, 2016 • Streamlined the pre - employment and offer letter process. • Updated the Administrative Instruction document regarding recruitment and selection process of new hires. o Workflow charts standardized o Hiring forms are available, fillable and standardized • Established a formal Take Our Daughters & Sons to Work Day • Established a digital document management system • Completed 62 recruitments, including key positions for several City departments: • Economic and Development Housing Manager • Maintenance Program Manager — Facilities • Assistant to the City Manager • Assistant Library Director • Deputy Fire Chief • Assistant City Manager • Transitioned Medical After Retirement Plan (MARA) vendor from ICMA -RC to Genesis Employee Benefits reducing employee fees and matching investment funds to 457 plan. • Operated Workers Compensation Program in compliance with State Law and in a fiscally responsible manner. o Ensured the claims of injured were handled in a fair and timely manner to implement return to work options and retirement options where mandated due to disability. Objectives for Fiscal Year 2016 -17: • Implement final phase of Human Capital Management System • Complete Succession Development to include Individual Development Plans for each employee engaged in the succession pipeline. • Create and publish a City recruitment video • Implement Employee Recognition Program • Finalize employee On Boarding process • Create a robust Worksafe program to reduce on the job injuries • Implement a Return to Work Program Budget Highlights for Fiscal Year 2016 -17 • $60,272 for hourly Human Resources Clerk to assist on numerous projects. 1.0 —Human Resources Director LaTanya Bellow —J 1.0 Administrative Assistant II 11.0 Human Resources Manager j 3.0 Human Resources Analyst 1/11 1 1 1.0 Human Resources Tech nician I 7.00 FTE 1.00 Hourly 1.0 Human Resources Clerk (hourly) Existing Filled Position(s) • Existing Upgraded Position (s) ■ Existing Vacant Position(s) • Newly Requested Positions Full Time N130 Director Of Human Resources 1.00 1.00 1.00 1.00 0.00 Full Time M270 Human Resources Analyst II 2.00 2.00 2.00 2A0 0.00 Full Time 0265 Human Resources Technician 1.00 2.00 1.00 1.00 0.00 Full Time M271 Sr. Human Resources Analyst 1.00 1.00 0.00 0.00 0.00 Full Time M775 Human Resources Manager 0.00 1.00 1.00 1.00 0.00 Full Time M700 Human Resources Analyst 1 0.00 0.00 1.00 1.00 0.00 Full Time 0310 Administrative Assistant II 0.00 0.00 1.00 1.00 0.00 5.00 7.00 7.00 7.00 0.00 Hourly X310 Human Resources Clerk 1.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 TOTAL FTC - Human Resources 6.00 8.00 7.00 8.00 1.00 HUMAN RESOURCES PAYROLL $ 715,529 $ 872,966 $ 1,103,179 $ 1,103,179 $ 1,130,187 $ 1,275,525 $ 172,345 SUPPLIES & SERVICES 112,954 329,815 302,461 353,996 212,222 115,461 (187,000) INTERDEPARTMENTAL SERVICES 53,767 63,783 70,208 70,208 70,208 67,023 (3,185) Total Expenditures $ 882,250 $ 1,266,565 $ 1,475,848 $ 1,527,383 $ 1,412,617 $ 1,458,009 $ (17,840) DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None Positions: • Hourly clerk to support and assist numerous projects ($60k) Other: • None $1.8 0 $1.6 $1.4 $1.2 $1.0 $0.8 $0.6 $0.4 $0.2 Human Resources Expenditures Comparison 2013 -14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed INTERDEPARTMENTAL SERVICES ■ SUPPLIES & SERVICES ■ PAYROLL ECONOMIC & COMMUNITY DEVELOPMENT MISSION STATEMENT: The Economic & Community Development Administration Division provides the support and resources necessary to promote and maintain quality development and economic vitality within the City, and it oversees the regulatory functions necessary to assure excellent customer service and balanced, high - quality growth and development within the City. THE DEPARTMENT SUPPORTS ITS MISSION THROUGH THE ACTIVITIES OF THREE DIVISIONS: • The Economic Development & Housing Division is responsible for: business attraction and retention programs; implementation of the Long Range Property Management Plan (LRPMP); economic analysis; affordable housing programs; Downtown development and merchant support; negotiating and managing real estate development projects; management of the Community Development Block Grant (CDBG) program (including administering residential revitalization and social service grants, creating affordable housing opportunities for low and moderate income families, etc.) and other projects and programs related to creating jobs, investment, and affordable housing for South San Francisco. • The Planning Division assists the Planning Commission and City Council in guiding the physical growth and development of the City. Planning staff provide the highest degree of customer service to City residents, business owners, prospective developers, design and environmental professionals, and other public agencies seeking information regarding land development and land use issues in the City. The Planning Division is also is responsible for helping residents and businesses benefit from new energy efficient technologies, working to secure federal, state and regional "green" grants, carrying out the Climate Action Plan and collaborating with various City departments to lower operating costs by retrofitting and upgrading facilities. • The Building Division ensures public safety, health and welfare through the effective administration and enforcement of our local ordinances and the California Building Codes. The division enforces building, plumbing, mechanical, and electrical installations as well as accessibility and energy compliance. In the event of an emergency or disaster, the division performs damage assessments of all structures. The division also maintains accurate property and permit records for structures within South San Francisco. ACCOMPLISHMENT /INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2015 -16: • Approval of the Long Range Property Management Plan. • Approval of four major downtown housing projects that will generate a combined 506 units of housing (including 100 affordable units). • Approval of building permits and commencement of construction of HCP's 884,000 square foot "Cove at Oyster Point" biotechnology campus. • Approval of building permits and commencement of construction of the AC Marriott Hotel and Fairfield Inn. • Approval of a new Costco Business Center, Seafood City, and other major retail projects. • Approval and construction of food preparation facilities for Acme Bread, the Munchery, and other food businesses. • Intensive work for the BIO International Conference and several other biotechnology- focused events, as part of an ongoing business attraction & expansion strategy for the City's biotechnology industry. • Initiation of a new affordable housing project at the city -owned parking lot at Maple & Miller Streets in Downtown. • Approval of the City's Action Plan for the Community Development Block Grant (CDBG) Program — with official recognition by the U.S. Department of Housing and Urban Development (HUD) commending South San Francisco for its exceptional administration of CDBG funds. • Intensive work to support the planning and approval process for several major life science campus developments, including Genesis Towers (which has commenced construction), Gateway of Pacific, and the Landing at Oyster Point. • Intensive work to support the Downtown Merchants, including administration of eight successful fagade grant projects, installation of Downtown Holiday Decorations and musical performances, and ongoing collaborations with the Chamber of Commerce. • Recognition by the American Planning Association of the "Award of Merit" for the City's Downtown Station Area Specific Plan. • Processing of 2,243 permits allowing more than $1 billion of new construction and $8,297,000 of permit fee revenue. • Facilitation of business attraction and expansion projects that generated 4,520 new jobs. • Exceeding 2,500 "likes" on the department's Facebook page. • Approval of an agreement with Clear Channel for a digital billboard and removal of static billboards from the neighborhood. • Expedited plan review and inspection to make possible the attraction of Verily Life Sciences to South San Francisco (which will ultimately bring 1,000 new jobs). • Completion of renovations and modernization of the Permit Center. • Redesign of the department's website. • Attraction of the annual conference of the California Association of Local Economic Development. OBJECTIVES FOR FISCAL YEAR 2016 -17: • Continue business attraction, retention, and expansion efforts. • Continue outstanding customer service efforts to expedite planning approvals and building permits for time sensitive projects. • Implement online building permit submittal and plan review. • Continue attraction /retention efforts for biotechnology industry, including the BIO International Convention and other initiatives • Continue efforts to support Downtown development and business attraction. • Implement the LRPMP, including the marketing and sale of 200 Linden, the PUC properties, and other strategic opportunity sites. • Support planning efforts for a civic campus at the intersection of Chestnut & El Camino Real. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: Prior to approval of the FY 2016 -17 budget, the department received approval for the addition of one Management Analyst II and one Economic Development Coordinator Position. 1.0 — Economic & Community Development Director Alex Greenwood 1.0 — ECD Deputy Director Economic Development & Housing Division 1.00— Economic Development & Housing Manager 3.00 — Economic Development Coordinator 1.00— Community Development Coordinator 1.00— Management Analyst II 1.00— Management Analyst I 1.00 — Office Specialist 0.20— Research Assistant (hOL 0.20— Rehab Specialist (hourl, Building Divisioi 2.00— Senior Building Inspector 4.00— Building Inspector 2.00— Permit Technician 1.00— Administrative Assistant I 1.0 — Management Analyst II 1.0— Administrative Assistant II Planning Division 1.00 —Chief Planner 3.00— Senior Planner 2.00— Associate Planner 1.00 —Planning Technician 1.00— Administrative Assistant II 29.00 FTE 0.40 Hourly • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing VacantPosition(s) • Newly Requested Positions Full Time N140 Director of ECD 0.00 1.00 1.00 1.00 0.00 Full Time N100 Assistant City Manager 1.00 0.00 0.00 0.00 0.00 Full Time (BD) ECD Deputy Director 0.00 0.00 1.00 1.00 0.00 Full Time M125 Associate Planner 3.00 2.00 2.00 2.00 0.00 Full Time M145 Manager of Economic Development & Housing 1.00 1.00 1.00 1100 0.00 Full Time M155 Chief Planner 1.00 1.00 1.00 1.00 0.00 Full Time M590 Principal Planner 1.00 0.00 0.00 0.00 0.00 Full Time M185 Economic Development Coordinator 1.00 2.00 3.00 3.00 0.00 Full Time M725 Community Development Coordinator 1.00 1.00 1.00 1.00 0.00 Full Time M210 Chief Building Official 1.00 1.00 0.00 0.00 0.00 Full Time M215 Assistant Building Official 1.00 0.00 0.00 0.00 0.00 Full Time M335 Sr. Planner 1.00 3.00 3.00 3.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 1.00 1.00 0.00 Full Time A660 Community Development Specialist 1.00 0.00 0.00 0.00 0.00 Full Time M560 Management Analyst II 0.00 0.00 2.00 2.00 0.00 Full Time A462 Planning Technician 1.00 1.00 1.00 1.00 0.00 Full Time A460 Permit Technician 1.00 2.00 2.00 2.00 0.00 Full Time A400 Sr. Building Inspector 1.00 1.00 2.00 2.00 0.00 Full Time A245 Parking Meter Service Worker 1.00 0.00 0.00 0.00 0.00 Full Time A135 Building Inspector 5.00 5.00 4.00 4.00 0.00 Full Time 0315 Administrative Assistant 1 3.00 2.00 1.00 1.00 0.00 Full Time 0310 Administrative Assistant 11 0.00 1.00 2.00 2.00 0.00 Full Time A295 Office Specialist 0.75 0.75 0.75 1.00 0.25 Total Full Time 26.75 25.75 28.75 29.00 0.25 Hourly X280 Miscellaneous Hourly - Research Assistant 0.15 0.20 0.20 0.20 0.00 Hourly X280 Miscellaneous Hourly - Rehab Specialist 0.00 0.20 0.20 0.20 0.00 Total Hourtv 0.15 0.40 0.40 0.40 0.00 TOTAL FTE - ECD 26.90 26.1 S 29.15 29.40 0.25 ECD DEPARTMENT SUMMARY Building Insp. Permits $ 1,277,641 $ 1,507,925 $ 1,479,660 $ 2,897,660 $ 1,800,000 $ 4,766,046 $ 3,286,386 Building Plan Check 205,051 447,902 58,516 58,516 884,000 623,846 565,330 Building Plan Check Exp. 130,556 277,452 100,000 100,000 233,277 564,673 464,673 Building Plan Check In Hs 641,782 389,156 537,958 537,958 537,958 623,848 85,890 Electrical Permit 221,094 207,146 157,025 157,025 211,573 250,000 92,975 Plumbing Permit 99,514 94,946 98,673 98,673 98,673 125,000 26,327 Mechanical Permit 104,131 100,853 92,068 92,068 96,604 130,000 37,932 Bldg. Special Inspection 6,272 8,212 2,665 2,665 2,665 2,500 (165) Energy Plan Check 169,576 131,887 135,889 135,889 135,889 150,000 14,111 Genentech Bldg. Insp. 58,975 76,510 45,000 45,000 45,000 10,000 (35,000) Charges for Services 105,619 106,682 86,190 86,190 166,190 86,190 - Total Revenues $ 3,020,211 $ 3,348,672 $ 2,793,644 $ 4,211,644 $ 4,211,829 $ 7,332,103 $ 4,538,459 Expenditures: Salaries & Benefits $ 2,712,682 $ 2,684,250 $ 4,055,510 $ 4,077,810 $ 4,077,810 $ 4,641,418 $ 585,907 Supplies & Services 1,107,811 1,351,348 1,453,583 3,022,460 3,022,460 5,526,291 4,072,708 Interdepartmental Charges 192,042 210,418 222,886 222,886 222,886 213,779 (9,107) Total Expenditures $ 4,012,535 $ 4,246,016 $ 5,731,979 $ 7,323,156 $ 7,323,156 $ 10,381,488 $ 4,649,509 DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • $4,050,000 for contractors to provide plan check reviews /inspections and services. Expenses to be offset by plan check revenue. • $100,000 for consultants to provide ALTA surveys, appraisal services and environmental reports for disposition of City & Successor Agency parcels • $100,000 for computer software upgrades to make the permitting program accessible to customers on the internet. • $92,500 for downtown station area specific plan EIR. • $200,000 for East of 101 Area residential analysis. • $75,000 for attendance at the 2017 BIO Conference in San Diego. • $50,000 for Biotech Partners program. FY 2015 -16 Proposed Operating Budget $12.0 0 5 $10.0 $8.0 $6.0 $4.0 $2.0 ECD Department, General Fund Financial Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■Total Revenues Total Expenditures $8.0 0 $7.0 R M $5.0 $4.0 $3.0 $2.0 $1.0 ECD Department, General Fund Revenue Comparison 2013-14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed Charges for Services Genentech Bldg. Insp. Energy Plan Check • Bldg. Special Inspection • Mechanical Permit Plumbing Permit • Electrical Permit • Building Plan Check In Hs • Building Plan Check Exp. • Building Plan Check • Building Insp. Permits $12.0 0 5 $10.0 $8.0 $6.0 $4.0 $2.0 ECD Department, General Fund Expenditure Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed Interdepartmental Charges ■ Supplies & Services ■ Salaries & Benefits FIRE DEPARTMENT MISSION STATEMENT: The South San Francisco Fire Department exists to protect the members of our residential and business communities, our neighbors and visitors, their property and our environment. We will work to prevent injury and damage through education, fire prevention and municipal code enforcement; and to respond to the impact of fire, medical emergencies, natural and human - caused disasters and the release of hazardous materials. THE DEPARTMENT SUPPORTS ITS MISSION TO OUR COMMUNITY THROUGH: • Education • Fire Prevention • Code Enforcement • Emergency Response • Emergency Medical Services • Disaster Preparedness • Fire Administration ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEAR 2015 -16: • Improved Disaster Preparedness and Emergency Management processes, including development of an earthquake response policy and creation of damage assessment routes. • Participated in various training and Emergency Operations Center (EOC) exercises such as • Operation 501 Exercise at Levi Stadium with California Task Force 3. • Countywide BART drill with Colma FD, BART, and BART PD. • SSFFD and SSFPD successfully implemented our first active shooter training. • Conducted two Unified Command /Communication EOC exercises. • American Red Cross shelter operation training for City employees and CERT members. • Completed a total of 7,540 hours of training. • Realigned Emergency Operations Center (EOC) management staffing to assign primary and back -up responsibilities, and train EOC staff to operate more effectively in the EOC. • Over 7,000 Community Emergency Response Team (CERT) volunteer and training hours. • Piloted "high performance" CPR training per the San Mateo County Emergency Medical Services (EMS) guidelines to increase sudden cardiac arrest survival rates. • SSFFD staff conducted CPR, AED and fire safety training for South San Francisco residential and business community members. • Completed a Request for Proposal and transitioned to a new ambulance billing provider. • Partnered with Public Works to remove vehicles and training props from the 296 Airport Boulevard Urban Search & Rescue training site in preparation for Caltrain station expansion. • Worked with Information Technology to implement additional technology in Incident Management and EMS processes. • Partnered with Human Resources to conduct recruitments for Management Analyst, Safety Inspector, Accounting Assistant II, Deputy Fire Chief, Battalion Chief and Paramedic /Firefighter. • Partnered with the California Fire Fighter Joint Apprenticeship Committee to expedite the development of a larger Paramedic /Firefighter eligibility list. • Fire personnel responded to 6,502 incidents in calendar year (CY) 2015, a 1.0% increase over CY 2014. Incidents included 196 fires, 4,547 emergency medical calls, 149 hazardous conditions and more than 1,600 various incidents ranging from simple to complex. • SSFFD ambulances transported 3,993 patients. • Addressed 728 new Municipal Code complaints and closed 962 Code Enforcement cases. • Conducted 1946 renewable permit, life safety and construction inspections. • More than $3.6 million (FY14 -15) in revenue collected for Ambulance Transport, Fire Prevention Inspections, Code Enforcement, Plan Check and safety classes. OBJECTIVES FOR FISCAL YEAR 2016 -17: • Continue to update department policies and procedures. • Continue to evaluate scope and depth of department services. • Promote and sponsor professional development training and education. • Establish timelines for achieving national certifications for our Fire Department, Disaster Management and Emergency Medical Services programs. • Utilize regional opportunities and develop in -house exercises to reinforce EOC staff training and demonstrate communications and logistics capabilities. • SSFFD continues to leverage and benefit from our regional training partnership with North County Fire Authority. Fire companies are organized into Task Forces that rotate through various training locations in South San Francisco, Brisbane, Daly City and Pacifica. • Work with IT to implement additional technology in Incident Management and EMS processes. • Digitize final Fire Prevention plans for a more expedited retrieval process. • Develop and implement a policy for SSFFD and SSFPD response to violent incidents /multi - casualty incidents. • Continue policy and procedure development as well as standard operating guide development • Continue to foster and support professional development for Suppression staff. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: • Emergency Management exercises will continue that involve citywide staff and their Emergency Operations Center responsibilities. • Purchase of 60 Fire Department portable radios valued at $132,000 • Replace EMS portable computers to allow for documentation of emergency medical services calls for service and support of Fire Prevention actions taken by Department personnel. • Continue to provide staff development training opportunities to Fire line staff through the Training Divisions expanded training budget. • Utilization of new ambulance billing contractor will yield greater definition in ambulance revenue tracking. • Anticipate higher than average staff hiring and promotional activities. • Placement of new ambulance and quintuple (quint) fire apparatus into service. 1.0 — Fire Chief Gerry Kohlmann J ILAdministration Division Fire Prevention Division 1.00— Emergency Services Manager 1.00 — Fire Marshai 1.00— Management Analyst II 4.00— Safety Inspector 1 /11 /111 1.00—Sr. Administrative Assistant 1.00 — Administrative Assistant 1 1.00 — Accounting Assistant II 1,00 — Safety Inspector (contract) 1.00— Office specialist 0.48 — Fire Courser (hourly) II Emergency Medical Services II Operations Divisions 1.0 Deputy Fire Chief A Shift 1.0 — Battalion Chief (Training) 1.00 — Battalion Ch ief 5.00 — Fire Captain 5.00 — Fire Apparatus Engineer 13.00 — Paramedic/ Firefighter 1.0— EMS Battalion Chief 4.2 — EMT (contract) 6 Shift 1.00 — Battalion Ch ief 5.00 — Fire Captain 5.00— Fire Apparatus Engineer 13.00 — Paramedic / Firefighter C Shift 1,00 — Battalion Chief 5.00 — Fire Captain 5.00 — Fire Apparatus Engineer 13.00 — Pa ramedic / Firefighter 87.00 FTE 0.48 Hourly 5.20 Contract • Existing Filled Positions) • Existing Upgraded Posit [on (s) ■ Existing Vacant Positfon(s) • Newly Requested Posftlons Full Time N150 Fire Chief 0.00 1.00 1.00 1.00 0.00 Full Time N155 Public Safety Chief 0.50 0.00 0.00 0.00 0.00 Full Time M110 Deputy Fire Chief 1.00 1.00 1.00 1.00 0.00 Full Time M399 Disaster preparedness Manager 1.00 0.00 0100 0.00 0100 Full Time M780 Emergency Services Manager 0.00 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 1.00 0.00 Full Time M410 Fire Marshal 1.00 1.00 1.00 1.00 0.00 Full Time M390 Fire Battalion Chief (56 Hours) 3.00 3.00 3.00 3.00 0.00 Full Time M205 Fire Battalion Chief (40 Hours) 1.00 1.00 1100 2.00 1.00 Full Time B120 Fire Apparatus Engineer 15.00 15.00 15.00 15.00 f 0.00 Full Time 13100 Fire Captain 15.00 15.00 15.00 15.00 0.00 Full Time 8125 Firefighter 1.00 1.00 0.00 0.00 0.00 Full Time B130 Paramedic / Firefighter 35.00 38.00 39.00 39.00 0.00 Full Time 8185 EMS Captain 1.00 1.00 1.00 0.00 -1.00 Full Time B200 Safety inspector 1 4.00 4.00 1.00 1.00 0.00 Full Time 8195 Safety Inspector II 0.00 0.00 3.00 3.00 0.00 Full Time 0315 Administrative Assistant 1 1.00 1.00 1.00 1.00 0.00 Full Time 0340 Sr. Administrative Assistant 1.00 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 0.00 0.00 1.00 1.00 0.00 Full Time A295 Office Specialist 0.00 0.00 1100 1.00 0.00 Total Full Time 81.50 85.00 87.00 87.00 0.00 FT Contract FT Contract FT Contract FT Contract X181 X281 X280 X280 Safety Inspector Emergency Medical Technician Billing Specialist Customer Service Specialist 1.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 1.00 4.20 0.00 0.00 1.00 4.20 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 5.20 5.20 0.00 Hourly X540 Fire Courier 0.48 0.48 0.48 0.48 0.00 0.48 0.48 0.+48 0.48 192.68 0.00 TOTAL FTE - Fire 82.98 86.48 92.68 0.00 FIRE DEPARTMENT FUND SUMMARY FIRE CONSTRUCTION PERMITS $ 90,843 $ 106,137 $ 80,000 $ 80,000 $ 94,450 $ 80,000 $ - FIRE PREVENTION FEES 477,266 609,924 400,000 400,000 476,442 400,000 - FIRE PREVENTION INSPECTION FEES 312,547 233,224 200,000 200,000 200,000 200,000 - RENEWABLE FIRE PERMITS 238,627 173,551 200,000 200,000 200,000 200,000 - SPECIAL ACTIVITY FIRE PERMITS 6,300 4,625 3,500 3,500 6,875 3,500 - ADMINISTRATIVE CITATION FINES 125,314 151,502 80,000 80,000 80,000 80,000 - INTERGOVERNMENTAL - 17,105 25,000 529,834 529,834 25,000 - CHARGES FOR SERVICES 5,132 5,804 4,857 4,857 5,956 4,857 - OTHER REVENUES 74,078 28,435 40,000 40,000 55,323 40,000 PARAMEDIC SERVICE FEES 1,583,962 1,802,887 1,700,000 1,700,000 1,700,000 1,700,000 - BLS TRANSPORT SERVICE 206,014 276,797 250,000 250,000 250,000 250,000 - Total Revenues $ 3,120,083 $ 3,409,990 $ 2,983,357 $ 3,488,191 $ 3,598,880 $ 2,983,357 $ - PAYROLL $ 17,495,606 $ 18,719,360 $ 19,300,182 $ 19,779,682 $ 19,748,723 $ 22,688,152 $ 3,387,970 SUPPLIES & SERVICES 1,223,038 1,076,499 1,032,315 1,232,986 969,720 1,142,286 109,971 CAPITAL OUTLAY - - - - - - - INTERDEPARTMENTAL CHARGES 1,445,115 1,452,129 1,422,225 1,422,225 1,503,881 1,749,175 326,950 Total Expenditures $ 20,163,758 $ 21,247,987 $ 21,754,722 $ 22,434,893 $ 22,222,324 $ 25,579,613 $ 3,824,891 $ 30.0 c 0 5 $25.0 $20.0 $15.0 $10.0 $5.0 Fire Department (General Fund) Financial Comparison 2013 -14 2014 -15 2015 -16 2015 -16 Actual Actual Adopted Amended 2015 -16 2016 -17 Projected Proposed ■ Total Revenues Total Expenditures 4A $4.0 r- 0 ► $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 Fire Department Revenue Comparison 1 BLS TRANSPORT SERVICE PARAMEDIC SERVICE FEES ADMINISTRATIVE CITATION FINES SPECIAL ACTIVITY FIRE PERMITS RENEWABLE FIRE PERMITS FIRE PREVENTION INSPECTION FEES FIRE PREVENTION FEES FIRE CONSTRUCTION PERMITS 2013-14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed $30.0 c 0 F� $25.0 $ 20.0 $15.0 $10.0 $5.0 Fire Department Expenditures Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed INTERDEPARTMENTAL CHARGES CAPITAL OUTLAY ■ SUPPLIES & SERVICES ■ PAYROLL POLICE DEPARTMENT MISSION STATEMENT: We are committed to proactively reducing crime, enhancing public safety, and addressing quality of life issues through education, enforcement and community partnerships in order to make a better South San Francisco. VISION: We will maintain the highest educational standards in all aspects of our duties and continually work with the community to develop a relationship built on trust and respect. We will serve the citizens of South San Francisco in the most courteous, efficient and professional manner possible. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Providing more than 40 programs and services to our community. • Gang Resistance Education and Training (GREAT) for 450 5t" grade students. • Numerous Middle School / High School Classes on cyber - bullying / digital safety. • 33 juveniles participated in Neighborhood Enhancement Action Team (Project NEAT) • High school juniors and seniors participated in the Every 15 Minutes DUI education program. ACCOMPLISHMENT / INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2015 -16: • Operation Red Tidings — SSFPD Investigators received the prestigious U.S. Attorney's Office Director's Award. • Bally's Homicide conviction and sentencing completed. • Human trafficking arrests by SSFPD led to the first convictions of its kind in San Mateo County history. • Passing of several new municipal code ordinances (Video cameras / downtown smoking / massage regulations). • Adoption of Automated License Plate Readers (ALPR's) on patrol vehicles. • Established 2nd year -round bike patrol officer position. • Officer position created in the Criminal Investigation Bureau. • Started participation in the San Mateo County Tactical Flight Officer program. • Neighborhood Response Team (Sergeant / Corporal / 2 Officers) o Continued mission — enforcement, intelligence, community relationship building 0 134 arrests (16 gang related arrests) o Completed 599 field interrogation cards (33 gang related F.I.'s) o Validated 20 gang members • Office of Traffic Safety traffic and DUI enforcement grants. The grant for the 2015 / 2016 year was $150,000. This is the 8th year of the OTS grant partnership — we have received $1,079,500 to date. • Team Building Workshop for command staff / supervisors • Development of strategic / succession plans to guide the future of the Department. • Development of new Department mission statement and vision. • Hosted 3 Public Safety Town Hall Meetings and a Coffee with the Chief event. • Hosted 2 Youth Police Academies and 2 Hispanic Community Academies. • Creation of SSFPD Social Media Team. • Creation of SSFPD Recruiting Team and completion of recruiting video. • SSF Police Association heavily involved in the Measure W campaign. OBJECTIVES FOR FISCAL YEAR 2016 -2017 • Continue to build a robust Police Department by filling all vacancies. • Ongoing planning for future Police Operations Center • Continue partnership with the Drug Enforcement Agency (DEA) Task Force. • Continue implementation of Next - Generation 911 compliant system to accept future Text to 911 program. • Adoption and filling of new positions (Senior Administrative Assistant, Management Analyst, Media Technician). BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: • Upgrade administrative staff classifications to align with job duties. • Decrease 1.0 FTE Supervising Dispatcher, create new Police Media Technician classification. 1.0 -Chief of Police II Jeff Aaxopardi 1 1.00- Management Analyst I Operations Division L00- Police Captain Patrol Division Day Shirt Patrol Traffic UnIt 1.00 - Police Lieutenant 2.00 -- Police Sergeant 2.00 - Police Corporal 12.00- Police Officer 1.00 - Police Sergeant 1.00 -Pe lice Corpora1 3.00 - Police Officer 3.00 - Parking Enforcement Officer I Swing Shift Patrol 1,00 -- Police Lieutenant 2.00 - Police 5ergeant 2.00 - Police Corporal 14.00 - Police Officer Grave Shift Patrol 1.00 - Police Lieutenant 2.00 - Police Sergeant 2.00 - Police Corporal 8.00 - Police Officer Investigation Division 1.00- Pal ice Lieutenant 1,00 - Police Sergeant 6.00 - Pal ice Corporal 0,48 -Court Liaison (hourly) 1.00 -Crime Analyst County Task Forces 1.00 - Police Sergeant 2.00- Police Officer Neighborhood Response Team 1.00 - Police Sergea n 3.00 - Police Officer Canine Unit 5.00 - Police Officer 4.00 - Police Services Technician 1.31 - Police Reserve Officer Hourly 1,00 - Sr. Administrative Assistant I Services Division I f 1.00 - Police Captain 1.00 - Administrative Assistant I 1.DO- Police Ueutenant (Training & Recruitment) Community Relations 1.00 - Police Sergeant 1. DO - Police Corpora I 1.00 - Police Officer COPPS 1.00 -- Police Corpora I Plannoniz 1.00 - Police Sergeant Records & Communications Division 1,00 - Police Records & Communications Manager Records 1.00 - Supervising Police Records Specialist 4.00 - Police Records Specialist 1,00 - Police Property Evidence Specialist a48 -- Police Property Evidence Assistant (hourly) Communications 2.00 - Supervising Dispatcher 1.00 - Police Media Technician 14.00 -Communications Dispatcher (160 -- Communications Dispatcher 1 83 Total Swom I 1,00 - Police Chief 2.00 - Police Captain 5.00 - Police Lieutenant 12.00 - Police Sergeant 15.00 - Police Corporal 48.01) - Police Officer 118.00 FTE 0,60 PT Reg. 2.27 Hourly • Exkting Fi €led Positions) • Existing Upgraded Positions) • ExlstingVacantPosltion(s) ■ Newly Requested Positions Full Time N155 Police Chief 0.00 1.00 1.00 1.00 0.00 Full Time N155 Public Safety Chief 0.50 0.00 0.00 0.00 0.00 Full Time M765 Deputy Police Chief 1.00 1.00 0.00 0.00 0.00 Full Time M280 Police Captain 1.00 1.00 2.00 2.00 0.00 Full Time M275 Police Lieutenant 5.00 5.00 5.00 5.00 0.00 Full Time C165 Police Sergeant 12.00 12.00 12.00 12.00 0.00 Full Time C100 Police Corporal 14.00 15.00 15.00 15.00 0.00 Full Time C115 Police Officer 49.00 48.00 48.00 48.00 0.00 Full Time M285 Police Records & Comm. Manager 1.00 1.00 1.00 1.00 0.00 Full Time C200 Supervising Police Records Specl. 0.00 1.00 1.00 1.00 0.00 Full Time C110 Police Property/ Evidence Specialist 1.00 1.00 1.00 1.00 0.00 Full Time C180 Sr. Police Records Specialist 3.00 2.00 0.00 0.00 0.00 Full Time C105 Police Records Specialist 3.00 3.00 4.00 4.00 0.00 Full Time C210 Crime Analyst 0.00 0.00 1.00 1.00 0.00 Full Time A365 Supervising Dispatcher 3.00 3.00 3.00 2.00 -1.00 Full Time A150 Communications Dispatcher 14.00 14.00 14.00 14.00 0.00 Full Time C175 Parking Enforcement Officer 2.00 3.00 3.00 3.00 0.00 Full Time C125 Police Service Technician 4.00 4.40 4.00 4.00 0.00 Full Time (TBD) Police Media Technician 0.00 0.00 0.00 1.00 1.00 Full Time 0310 Administrative Assistant II 1.00 1.00 1.00 0.00 -1.00 Full Time 0315 Administrative Assistant 1 1.00 1.00 2.00 1.00 -1.00 Full Time 0340 Sr. Administrative Assistant 0.00 0.00 0.00 1.00 1.00 Full Time M570 Management Analyst 1 0.00 0.00 0.00 1.00 1.00 Total Full Time 115.54 117.00 118.00 118.00 0.00 PT Regular A150 Communica:ians, Dispatcher 0.60 0.60 0.60 0.60 0.00 Total Part Time Regular 0.60 0.60 0,60 0.60 0.00 Hourly X190 Police Property /Evidence Assistant 4.48 0.48 0.48 0.48 0.00 Hourly X193 Police Court Liaison 0.48 0.48 0.48 0.48 0.00 Hourly X325 Police Reserve Officer 1.31 1.31 1.31 1.31 0.00 Total Hourly 2.27 2.27 2.27 2.27 0.00 TOTAL FTE - Police 118.37 119.87 120.87 120.87 0.00 POLICE DEPARTMENT GENERAL FUND SUMMARY ALARM REGISTRATION FEE $ 54,540 $ 57,342 $ 47,300 $ 47,300 $ 54,058 $ 47,300 $ FINES & FORFEITURES 1,403,005 1,069,911 758,500 758,500 758,500 758,500 POST REIMBURSEMENT 52,672 28,395 46,923 46,923 46,923 46,923 POLICE COUNTY TASK FORCE 240,280 90,000 250,000 250,000 250,000 90,000 POLICE DEPARTMENT SERVICES 288,000 165,831 305,000 305,000 309,082 305,000 COMMUNICATIONS SVC- COLMA,BRSBN 99,514 102,758 92,000 92,000 104,617 92,000 POLICE RECOVERY CHARGES 29,216 55,370 2,500 2,500 24,346 2,500 RESTITUTION DAMAGES 10,398 2,240 2,000 2,000 2,000 2,000 PACIFICA DISPATCH SERVICES 624,240 620,595 620,000 620,000 620,000 620,000 (160,000) Total Revenues $ 2,801,866 $ 2,192,442 $ 2,124,223 $ 2,124,223 $ 2,169,525 $ 1,964,223 $ (160,000) PAYROLL $ 19,573,919 $ 20,760,228 $ 22,013,506 $ 22,665,726 $ 22,015,807 $ 24,106,142 $ 2,092,636 SUPPLIES & SERVICES 1,725,408 1,276,415 1,213,156 1,458,021 1,383,743 1,270,956 57,800 INTERDEPARTMENTAL CHARGES 1,405,694 1,475,914 1,732,762 1,732,762 1,559,100 1,727,400 (5,362) Total Expenditures $ 22,705,021 $ 23,512,557 $ 24,959,424 $ 25,856,509 $ 24,958,651 $ 27,104,498 $ 2,145,074 $30.0 c 0 liwlllllll $25.0 $20.0 $15.0 $10.0 $5.0 Police Department (General Fund) Financial Comparison 2013 -14 2014 -15 Actual Actual 2015 -16 2015 -16 2015 -16 2016 -17 Adopted Amended Projected Proposed Total Revenues Total Expenditures $3.0 c 0 2 $2.5 $2.0 $1.5 $1.0 $0.5 Police Department Revenues Comparison 2013-14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 Actual Adopted Amended Projected 2016 -17 Proposed POST REIMBURSEMENT FINES & FORFEITURES r PACIFICA DISPATCH SERVICES ■ RESTITUTION DAMAGES ■ POLICE RECOVERY CHARGES ■ COMMUNICATIONS SVC- COLMA,BRSBN POLICE DEPARTMENT SERVICES ■ POLICE COUNTY TASK FORCE ■ ALARM REGISTRATION FEE $30.0 c 0 h� $25.0 $20.0 $15.0 $10.0 $5.0 Police Department Expenditures Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed INTERDEPARTMENTAL CHARGES ■ SUPPLIES & SERVICES ■ PAYROLL PUBLIC WORKS DEPARTMENT MISSION STATEMENT: In partnership with our diverse community, we proudly support and sustain the environment and infrastructure through responsiveness, innovation and professionalism. The Department supports its mission to the City through: • Responding to service requests and resolving infrastructure maintenance issues as they arise in a timely manner. • Ensuring the City's physical assets are in operable condition 24/7. • Enforcing environmental regulations through the Environmental Compliance program. • Rehabilitating and improving the City's infrastructure through the Capital Improvement Program. ACCOMPLISHMENT /INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2015 -2016: • Rehabilitated pavement on Grandview Drive and DNA Way. • Completed parks projects in Buri Buri, Winston Manor and Clay Park. • Completed the Los Cerritos Safe Routes to School project. • Installed new traffic signals at the Mission /Evergreen and Grand /Magnolia intersections. • Negotiated a shared services agreement with the San Mateo County Flood Control District. • Maintained Public Works mutual aid agreement with local agencies. • Upgraded parking meters installation in downtown to accept credit card payments. • Completed Traffic Signal Master Plan. • Rehabilitated 2 % miles of sanitary sewer line with pipe lining. • Replaced a second aeration blower at the Water Quality Control Plant with a projected annual energy savings of $46,000. • Completed the Junipero Serra Boulevard Asphalt Repair /Root Barrier Project. • Completed the City's first Storm Drain Master Plan. • Received $3,000,000 grant funding for the US Highway 101 /Produce Avenue Interchange Project's approval and environmental document. • Received approval and funding of $360,000 from the County of San Mateo's Transportation Authority to extend South City Shuttle operations for another two years. • Completed the Highway 101 Off Ramp Projects at South Airport Boulevard, Grand Avenue and Oyster Point Boulevard. • Grand Avenue Improvements to enhance sidewalks, pavement, and overall appeal o Replaced street name signs with new signs with larger font o Installed new trash cans and bike racks GOALS FOR FISCAL YEAR 2016 -2017: • Implement recommendations for Downtown Parking Management Plan from completed Parking Study. • Complete downtown streetscape improvements including: • Preservation and painting of decorative light poles and signal masts • Caltrain Plaza improvement design • Installation of new storm grates on bike paths • Maintain shared services with the following agencies: o North Bayside System Unit (NBSU) o Colma Creek Flood Control District o Signal maintenance in Brisbane, Colma and San Bruno; street sweeping in Brisbane • Update and adopt new sewer lateral and sidewalk programs /ordinances. • Continue departmental training programs for operations, safety, and project delivery. • Update Hazard Mitigation Plan o Debris Management Plan • Maintain and improve community shuttle service experience. • Expand social media outreach efforts to enhance community interaction. • Complete the following projects and plans at the Water Quality Control Plant: • Complete bio- solids storage hopper preservation and coating • Replace high voltage electrical transformers • Plan and implement actions to meet 2016 -2017 Municipal Regional Permit regulations • Identify cost savings in the fleet through the utilization of alternative fuel vehicles and fleet right sizing strategies • Develop and implement departmental performance management plan • Continue with the Street Improvement program that will: • Construct new ADA curb ramps • Maintain overall network Pavement Condition Index of 75 for city streets BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: • Upgrade Public Works Maintenance Worker to Lead Public Works Maintenance Worker. 1.0 - Public Works Director / City Engineer L Brian McMinn L 01 Public Works Administrator 4 - Ma na gem ent Analyst I I Maintenance Division 2.00 - Public Works Program Manager 1.00 - Ad inistrative Assista nt I I 1.00 - Ad in inistrative Assista nt I Waste Water Crew 2.00- Lead PW Maintenance Worker 1.00 -Sr. PW Maintenance Worker 7.00- PW Maintenance Worker Construction Crew 1.00- Lead PW Maintenance Worker 1.00 -5r. PW Maintenance Worker 1.00- Equipment Operator 5.00 - PW Maintenance Worker Electrical Crew 1.00- Lead Electrical Technician 1.00 -Sr. Electrical Technician 1.00 - Electrical Technician 1.00 -Asst. ElectricaITechnician Fleet Maintenance 1.00- Lead Equipment Mechanic 3.00- Equipment Mechanic Clean Team 1.00- Lead PW Maintenance Worker 1.00 -5r. PW Maintenance Worker 2.00- PW Maintenance Worker 2.00 - Sweeper Operator I Parking District I 1.00 -Parking Systems Technician Engineering Division 1.00 - Principal Engineer 2.00 -Sr. Civil Engineer 2.00 - Associate Civil Engineer 1.00 - Engineering Technician 1.00 - Public Works Inspector 1.00 - Ad ministrative Assista nt I I 1.00 - Ad ministrative Assista nt I Water Quality Control Plant 1.00 - Plant Superintendent 1.00 -Asst. PI antSu per in tend ent 2.00 - Ad inistrative Assistant i Plant Operati ons 4.00 -Lead P la n t Ope ra tor 10.00 - Plant Operator VI I VI II Plant Maintenance 1.00 - Maintenance Supervisor 1.00 -Lead Plant Mechanic 4.00- Plant Mechanic Il 2.00 -Plant Mechanic I 2.00 -Plant Utility Worker 2.00 -Plant Electrician II 1.00 - Plant Electrician I 1.00 - Plant Mechanic Apprentice Laboratory 1.00 - Laboratory Supervisor 1.00 -Sr. Laboratory Chemist 2.00 - Laboratory Chemist 0.50 - P/T Laboratory Chemist (hourly) Environmental Compliance 1.00 - Env. Compliance Supervisor 1.00 - Sr. Env. Compliance Inspector 3.00 -Env. Compliance Inspector I/II 90.00 FTE 0.50 Hourly • Existing Filled Positions) • Existing Upgraded Positions) • Existing VacantPosition(s) • Newly Requested Positions Full Time N160 Director Of Public Works /City Eng 1.00 1.00 1.00 1.00 0.00 Full Time M755 Asst. Public Works Director 1.00 1.00 0.00 0.00 0.00 Full Time M795 Public Works Administrator 0.00 0.00 1.00 1.00 0.00 Full Time M760 Principal Engineer 1.00 1.00 1.00 1.00 0.00 Full Time M340 Sr Civil Engineer 2.00 2.00 2.00 2.00 0.00 Full Time M115 Associate Civil Engineer 2.00 2.00 2.00 2.00 0.00 Full Time A167 Engineering Technician 1.00 1.00 1.00 1.00 0.00 Full Time M750 Public Works Program Manager 2.00 2.00 2.00 2.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 1.00 0.00 Full Time M255 Public Works Supervisor 0.10 0.00 0.00 0.00 0.00 Full Time A500 Sr. Electrical Technician 1.00 1.00 1.00 1.00 0.00 Full Time A370 Sweeper Operator 2.00 2.00 2.00 2.00 0.00 Full Time A200 Lead Public Works Maintenance Worker 2.00 3.00 3.00 4.00 1.00 Full Time A360 Sr. Public Works Maintenance Worker 3.00 3.00 3.00 3.00 0.00 Full Time A275 Public Works Maintenance Worker 14.00 15.00 15.00 14.00 -1.00 Full Time A345 Lead Equipment Mechanic 1.00 1.00 1.00 1.00 0.00 Full Time A335 Lead Electrical Technician 1.00 1.00 1.00 1.00 0.00 Full Time A160 Electrical Technician 1.00 1.00 1.00 1.00 0.00 Full Time A120 Assistant Electrical Technician 1.00 1.00 1.00 1100 0.00 Full Time A310 Public Works Inspector 1.00 1.00 1.00 1.00 0.40 Full Time A175 Equipment Operator 1.00 1.00 1.00 1.00 0.00 Full Time A170 Equipment Mechanic 3.00 3.00 3.00 3.00 0.00 Full Time M355 Plant Superintendent 1.00 1.00 1.00 1.00 0.00 Full Time M465 Assistant Plant Superintendent 1.00 1.00 1.00 1.00 0.00 Full Time M745 WQCP Maint Super 1.00 1.00 1.00 1.00 0.00 Full Time M450 Environmental Compliance Supervisor 1.00 1.00 1.00 1.00 0.00 Full Time M220 Laboratory Supervisor 1.00 1.00 1.00 1.00 0.00 Full Time D190 Lead Plant Operator 4.00 4.00 4.00 4.00 0.00 Full Time D180 Lead Plant Mechanic 1.00 1.00 1.00 1.00 0.00 Full Time D170 Sr. Laboratory Chemist 1.00 1.00 1.00 1.00 0.00 Full Time D160 Sr. Environmental Compliance Inspector 1.00 1.00 1.00 1.00 0.00 Full Time D155 Environmental Compliance Inspector II 3.00 3.00 3.00 3.00 0.00 Full Time D200 Plant Operator III 0.00 0.00 8.00 8.00 0.00 Full Time D150 Plant Operator II 8.00 8.00 0.00 0.00 0.00 Full Time D145 Plant Operator 1 2.00 2.00 2.00 2.00 0.00 Full Time D140 Plant Electrician II 2.00 2.00 2.00 2.00 0.00 Full Time D135 Plant Mechanic 11 4.00 4.00 4.00 4.00 0.00 Full Time D125 Plant Utility Worker 2.00 2.00 2.00 2.00 0.00 Full Time D120 Laboratory Chemist 2.00 2.00 2.00 2.00 0.00 Full Time D105 Plant Electrician 1 1.00 1.00 1.00 1.00 0.00 Full Time D130 Plant Mechanic 1 2.00 2.00 2.00 2.00 0.00 Full Time D220 Plant Mechanic, Apprentice 0.00 0.00 1.00 1.00 0.00 Full Time 0310 Administrative Assistant 11 0.00 0.00 2.00 2.00 0.00 Full Time 0315 Administrative Assistant 1 5.00 5.00 4.00 4.00 0.00 Full Time A295 Office Specialist 1.00 1.00 0.00 0.00 0.00 Full Time A245 Parking Meter Service Worker 0.00 1.00 1.00 1.00 0.00 Total Full Time 86.10 89.00 90.00 90.00 0.00 Hourly X545 Laboratory Chemist 0.50 0.50 0.50 0.50 0.00 Hourly X570 Consultant 0.24 0.24 0.00 0.00 0.00 0.74 0.74 0.50 0.50 0.00 TOTAL FTC - Public Works 86.84 89.74 90,54 90.50 0.00 PUBLIC WORKS DEPARTMENT SUMMARY Grading /Other Permits $ 231,675 $ 359,492 $ 230,000 $ 230,000 $ 230,000 $ 230,000 $ - Misc. Public Works Fees 38,949 8,021 5,000 5,000 5,000 5,000 - Intergovernmental 112,515 175,025 142,000 721,834 721,834 510,768 368,768 Charges for Services 5,610 3,075 10,000 10,000 10,000 10,000 Transfers In - 36,576 - 48,535 48,535 121,836 Total Revenues $ 388,749 $ 582,189 $ 387,000 $ 1,015,369 $ 1,015,369 $ 877,604 $ 490,604 Expenditures: Salaries & Benefits $ 2,312,852 $ 2,301,143 $ 2,246,624 $ 2,274,128 $ 2,274,128 $ 2,489,613 $ 242,989 Supplies & Services 974,183 1,368,192 782,839 1,724,592 1,724,592 1,500,309 717,470 Interdepartmental Charges 665,657 895,159 882,868 882,868 882,868 985,937 103,069 Total Expenditures $ 3,952,693 $ 4,564,494 $ 3,912,331 $ 4,881,588 $ 4,881,588 $ 4,975,860 $ 1,063,529 DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • $487,000 for two year operation of South City Shuttle, 75% funded by County Grant • $50,000 for sidewalk replacement grant program to provide financial assistance to homeowners to repair sidewalks • $15,000 for new reflective personal protective gear for Public Works maintenance staff • $120,000 to design tide /flood gates near SFO • $100,000 for painting railroad bridge at South Airport Boulevard FY 2015 -16 Proposed Operating Budget Public Works Department, General Fund Financial Comparison LA $6.0 0 h� $5.0 $4.0 $3.0 $ 2.0 $1.0 — 2013-14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed Total Revenues Total Expenditures c 0 $1.0 $0.9 $0.8 $0.7 $0.6 $0.5 $0.4 $0.3 $0.2 $0.1 2013-14 Actual 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Adopted Amended Projected Proposed $6.0 0 h� $5.0 $4.0 $3.0 $2.0 $1.0 Public Works, General Fund Expenditure Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed Interdepartmental Charges ■ Supplies & Services ■ Salaries & Benefits LIBRARY DEPARTMENT MISSION STATEMENT: South San Francisco Public Library is actively committed to providing access to the best possible combination of library materials and services to meet the informational, educational, and recreational needs of our multicultural community in a professional manner with a human touch. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Instruction, assistance and access to informational, recreational and educational resources via library print, audio visual, electronic and local history collections • Fast, efficient, customer service - oriented and patron- directed programs and services • Partnerships with local businesses, agencies, schools and local residents, working together to meet the needs of our community • Promotion of literacy and lifelong learning through educational programs, classes, learning /discussion activities, and library collections • Promotion of school success, youth development and the joy of reading through programs and services for children of all ages ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEAR 2015 -16: Technology: Technology training, collections, and programs were increased throughout the Library this fiscal year. New Science, Technology, Engineering, Art, and Math (STEAM) programming was added including: STEAM for Young Children, Science Club, Lego Club, and MakerSpace Make & Take monthly programs. Teen Tech Week 2016 featured presenters from the IT field who gave hands -on demonstrations on various topics such as virtual reality technology, coding, and gaming. Over 375 adults participated in CLC computer classes and drop -in sessions improving their navigation skills, internet searching, and computer software skills. At the Main Library, 3D printers, Adobe Ink & Slides, Fitbits, and iPads are available for circulation, and MakerSpace equipment is available for patron use during all open hours. • E- Services: The e -book budget for Peninsula Library System was doubled to provide increased availability of popular titles. The number of social media contacts on Facebook, Instagram, and Twitter were increased to a total of 2,089 followers, a 48% increase for the year. The Library acquired educational research databases for culture, language, technology, and travel. • Programming, Collections, and Community Engagement: Programming for all ages and interests continues to be a priority of the Library. As of April 1, 2016, the Library has held 1,174 programs with a total attendance of over 34,500 people. Reading Circles, the LSTA funded project at CLC which uses the SIPPS (Systematic Instruction in Phonological Awareness, Phonics and Sight Words) curriculum to improve children's decoding skills for reading has reached 63 students. The SSF Speaker Series was initiated, highlights included authors David Talbot, C.W. Gortner, James Nestor, Oliver Wang, and Robert Balmanno. Community engagement and outreach has been a focus of Children's Services this year as staff members host weekly visits from SSFUSD classes, make regular visits to daycares and schools, and provide Pop -up Storytimes at parks, businesses, and community events. Adult and children's collections expanded to include Tagalog books, and new cultural interest collections were established at the Main Library. Development of genres added to collection: Fantasy, Horror, Romance and Parent - Teacher collection. The Children's Department updated the collection at the Main Library, resulting in a circulation increase of 3.5% month to month over last year. • Facilities: Construction on the Grand Avenue Library began in September 2015. The Branch is expected to reopen September 2016. A data wiring project at the Main Library was completed, expanding the ability to provide technology classes in the auditorium as well as providing connectivity in meeting rooms and staff areas. The Library actively participated in Measure W planning along with Finance, Police, Fire, Parks and Recreation, and ECD. • Partnerships: The Library established a partnership with the Bay Area STEM Ecosystem which is part of a nationwide network among major STEM institutions. The goal of the Ecosystem is to create collective impact through cross - sector collaboration that results in equity and access to STEM resources in order to ensure that all Bay Area young people are equipped with the skills and knowledge to be college and career ready in the 21st century and beyond." Partnered with Second Harvest Food Bank to offer the Food for Fines food drive program and collected over 4,450 pounds of food for needy families during the holiday season. Established a partnership with the South San Francisco Unified School District (SSFUSD) to place a special education program intern at the Library to learn work and social skills. OBJECTIVES FOR FISCAL YEAR 2016 -17: • Facilities: The Grand Avenue Library remodel will be completed and the facility reopened for service. Staff members will continue to work on the New Main Library development plan in collaboration with City Departments, including Finance, Parks and Recreation, Economic and Community Development, and Public Works. • Programs, Collections and Community Engagement: Implement key elements of the Strategic Plan in order to provide targeted services, programs and collections to the diverse SSF community. Continue expanding MakerSpace programming including technology -based training and project building for children and teens utilizing Raspberry Pi and Arduinos. A programming plan will be developed for the newly reopened Grand Avenue Library including technology training. Build attendance and interest in adult programming, increasing program attendance for this category by 20 %. An opening day collection reflecting community interests and needs will be selected and purchased for Grand Avenue Library. Development of the foreign language book collections at the Main Library will be continued and non - reservable copies of popular books and DVDs will be added to the collection to allow faster access to in- demand materials. Build partnerships and standardize process for volunteer and intern programs encompassing different age levels in order to expand community engagement opportunities at the Library. • Staff Development: Implement staff trainings to strengthen after school programming in the areas of science, computer literacy, math, and language arts. Opportunities will include reviewing the SIPPS curriculum, basic coding, and fun science activities taught by the Science Action Club of the California Academy of Science. Continue staff training in technology skills to enable programming expansion. • E- Services: Participate in the development of a new web site for the City of South San Francisco including evaluating and revising the information and resources presented on the Library page. Continue to develop and expand social media campaign, increasing total followers by 20 %. Develop a plan for adding digital services such as movies and magazines to the library collection. Increase a -book circulation by 20 %. • Partnership: Continue to take a leading role in the Bay Area STEM Ecosystem to establish partnerships in South San Francisco and expand to other Bay Area counties. Partner with the SSFUSD on the Big Lift Summer Camp program relocated this year from Grand Avenue Library to local schools. Continue efforts with History Initiative Committee to promote local history and provide engaging historical activities and displays. Establish a partnership with the SSFUSD Adult Education program to expand Project Read's reach by 20% in South San Francisco. Expand collaboration on English as a Second Language (ESL) and Citizenship classes with the SSFUSD Adult Education program in alignment with the U.S. Citizenship and Immigration Services (USCIS) to prepare permanent residents for naturalization and promote civic integration through increased knowledge of English, U.S. history and civics. Expand partnership with SSFUSD to place up to 5 special education students per year in intern position at the library. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17 • Upgrade of part -time regular Library Assistant I classification to Library Assistant 11 1. 00 — Library Director Valerie Sommer Administration Division Main lihrary 1.00 -- Aasista nt Library Director 1.00— Management Analyst II 1.00 —Administrative Assistant 11 I Technical services I 0, SO — Library Program Manager a 50 — Su pervisi no Li brary Spec. a 80 — Libra ry Assistant 1 /11 I +a 55) 0.13— librarian I (hourly} D.17 — Library Assistant I (hourly) 1.53 — Library Page (hourly) Project Read 2.1DO— Library Program Manager (1.1) 5.ODO— Libra rian f/II A 700 — Su pery is! no Li bra ry Spec. 2.375— Library Assistant 1 /11( +1.025) a 975— Library Assistant 1/11 (hourly) 1.080 -- Librarian I/II (hourly) 1.300 -- Library Clerk (hourly) 3.890— Library Page (hourly) Literacy Dlvlslon a50— Library Program Manager 2.00 — Litera cy Sery ice Coordinator 0.25 — Library Assistant 1/11 a 50 — Office Spezia list ( hou fly) Community Learning Center Grand Ave. library 6.400 — Lihrary Program Ma wager 1.000 — Librarian V11 11800 — Supervising li bra ry Specialist 0.675 -- Library Assistant I/Il ( +0.275) a250— Librarian I(hourly) 0.800 — Library Clerk (hourly) *205 — Librarian Assistant I (hourly) *550— Libra ry Page )hourly) Grants D.38 — Office Assistant (hourly) a 06 — Literacy Service Asst Coordinator (hourly) 1.57 — Litera cy Sery i ce Assistant (hourly) 1.34— Libra ry Paige lhourlvl 0.50— Library Program Manager 1.00 — Literacy Service Coordinator 1.00 — Ad mi nistra tive Assista nt 11 0.38 — Literacy Service Assistant (hourly) 0.05 — Office Assista nt (hourly) 22.00 FTE 2.10 PT Reg, 15.16 Hourly • ExiAngFllled Posltfon(s) • Existing Upgraded Position (s) • Existing Va can tPosition(s) • Rewiy Requested Posftfons Full Time N110 Library Director 1.00 1.00 1.00 1.00 0.00 Full Time M640 Assistant Library Director 1.00 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 1.00 0.00 Full Time M235 Library Program Manager 4.00 4.00 4.00 4.00 0.00 Full Time A445 Literacy Services Coordinator 3.00 3.00 3.00 3.00 0.00 Full Time A670 Supervising Library Specialist 0.00 2.00 2.00 2.00 0.00 Full Time A240 Librarian II 4.00 4.00 5.00 5.00 0.00 Full Time A215 Library Assistant II 1.00 1.00 2.00 2.00 0.00 Full Time A210 Librarian 1 2.00 0.00 1.00 1.00 0.00 Full Time 0310 Administrative Assistant II 0.00 0.00 2.00 2.00 0.00 Full Time 0315 Administrative Assistant 1 2.00 2.00 0.00 0.00 0.00 Total Full Time 19.00 19.00 22.00 22.00 0.00 PT Regular A240 Librarian 11 0.80 0.80 0.00 0.00 0.00 PT Regular A215 Library Assistant II 0.00 0.00 0.00 2.10 2.10 PT Regular A220 Library Assistant 1 2.75 2.75 2.10 0.00 -2.10 2.10 Total Part Time Regular 3.55 3.55 2.10 2.10 0.00 Hourly X210 Librarian 1 1.26 1.26 1.26 1.26 0.00 Hourly X220 Library Assistant 1 1.35 1.35 1.35 1.35 0.00 Hourly X235 Library Clerk 2.10 2.10 2.10 2.10 0.00 Hourly X250 Library Page 7.31 7.31 7.31 7.31 0.00 Hourly X415 Office Specialist 0.50 0.50 0.50 0.50 0.00 Hourly X440 Office Assistant 0.43 0.43 0.43 0.43 0.00 Hourly X655 Literacy Services Asst. Coord. 0.06 0.06 0.06 0.06 0.00 Hourly X665 Literacy Services Asst, 1 1.95 1.95 1.95 1.95 0.00 Hourly X670 Librarian II 0.20 0.20 0.20 0.20 0.00 Total Hourly 15,16 15.16 15.16 15.16 0.00 TOTAL FTE - Lihraiy 37.71 37.71 39.26 39.26 0.00 Revenue CALIFORNIA LIBRARY LITERACY GRANT CA LIBRARY SVCS ACT & FOUNDTNS LOCAL LIBRARY GRANT LIBRARY FOUNDATION COUNTY LIBRARY GRANT LIBRARY MISCELLANEOUS REVENUE 50,064 55,070 50,000 50,000 64,016 50,000 - 168,422 178,443 116,000 270,926 270,926 100,000 (16,000) 14,474 36,611 20,000 20,000 20,000 20,000 5,842 5,470 - - 452 - 98,893 168,310 78,000 95,786 147,562 7,000 (71,000) 77,768 64,941 68,000 68,000 68,000 68,000 Total Revenues $ 415,463 $ 508,845 $ 332,000 $ 504,712 $ 570,956 $ 245,000 $ (87,000) ZEMEM PAYROLL $ 2,963,887 $ 3,003,001 $ 3,437,717 $ 3,462,690 $ 3,199,402 $ 3,891,300 $ 428,610 SUPPLIES & SERVICES 675,708 830,570 719,924 1,110,259 882,869 757,913 (352,345) INTERDEPARTMENTAL CHARGES 348,333 414,074 449,577 449,577 449,577 402,434 (47,143) Total Expenditures $ 3,987,928 $ 4,247,645 $ 4,607,218 $ 5,022,525 $ 4,531,847 $ 5,051,647 $ 29,122 VI $6.0 C 0 $5.0 $4.0 $3.0 $2.0 $1.0 2013 -14 2014 -15 Actual Actual Library (General Fund) Financial Comparison 2015 -16 2015 -16 2015 -16 2016 -17 Adopted Amended Projected Proposed Total Revenues Total Expenditures $0.6 0 h� $0.5 $0.4 $0.3 $0.2 $0.1 Library Department Revenues Comparison $- 2013-14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed • LIBRARY MISCELLANEOUS REVENUE COUNTY LIBRARY GRANT LIBRARY FOUNDATION • LOCAL LIBRARY GRANT • CA LIBRARY SVCS ACT & FOUNDTNS CALIFORNIA LIBRARY LITERACY GRANT $6.0 0 h� $5.0 $4.0 $3.0 $ 2.0 $1.0 IM Library Department Expenditures Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ INTERDEPARTMENTAL CHARGES ■ SUPPLIES & SERVICES ■ PAYROLL INFORMATION TECHNOLOGY DEPARTMENT MISSION STATEMENT: To design, implement, and maintain the citywide information technology network; to set standards for all user hardware to assure system compatibility; to support user hardware and assist with the training of employees in the use of various, common software; to assist departments in planning for their particular unique technology needs. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Training City staff on use of software • Upgrading software applications to keep current • Network security • Using technology to advance the business • Maintaining the backup of data and systems ACCOMPLISHMENT /INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2015 -2016: • Received 2015 Municipal Information System Association of California (MISAC) Excellence Award • IT System • Upgraded Storage Attached Network (SAN) to latest software • Upgraded City Systems Event and Incident Management Appliance for improved logging and alerting cyber- attacks, malware and viruses • Expanded City Wi -Fi hotspots and migrate Wi -Fi to newer Wi -Fi equipment • Upgraded City Intranet to improve internal communications and information sharing • Upgraded broadcasting equipment • Developed Public, Educational and Government Access (PEG) Channel program schedule • Day -to -day IT support for all departments • Department Project Support • Police Department new license plate reader software and cameras in two police cars • Fire Department transition to new billing company • Park and Recreation Department payment server to the Cloud • Library Department management of cable installation in Main Library • City Clerk Department implementation of Public Records Request (WebQA) and Agenda Management software (Legistar) • New City zoning map • GIS -based downtown development /construction map • City neighborhood map • Initiated internal support of City phone system • Town of Hillsborough Support • Day -to -Day IT support for all departments • New Police Department Dispatch application Objectives for Fiscal Year 2016 -2017: • IT System • Begin IT strategic plan effort with internal Innovation Committee • Upgrade City Chamber audio / visual equipment • Upgrade Wi -Fi security and expand wireless infrastructure • Build applications designed for phone and tablet use • Expand 10 Gigabit network infrastructure and increase low bandwidth sites • Setup email archiving consistent with City email retention policy • Replace server infrastructure and storage infrastructures • Phone audit to identify all phone numbers for VoIP project, and identify cost saving • Stream PEG channel on City website • Day -to -day IT support for all departments • Assess existing IT costs for reduction and efficiencies • Department Project Support • Redesign www.ssf.net • Online payment for Business License and Permits • Grand Library IT installation • Centennial Trail video pilot project to deter graffiti activity • Virtualize old finance system for historical purposes • Expand Geographic Information System (GIS) functionality • Town of Hillsborough Support BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17 • Upgrade Computer Services Technician to Senior Computer Services Technician. 1.0 —IT Manager Tony Barrera 1.00— Senior Information System Administrator 2.00— Information System Administrator 1.00 — Sr. Computer Services Technician 1.00 — Corm puter Services Technician 1.00 — Administrative Assistant 11 1.00 — GIS Coordinator — Contract 7.00 FTE 1.00 Contract • Existing Filled Position(s) • Existing Upgraded Posit ion (s) • Existing Vacant Position(s) • Newly Requested Positions Full Time N165 Chief Innovation Officer 1.00 1.00 0.00 0.00 0.00 Full Time M805 Information Technology Manager 0.00 0.00 1.00 1.00 0.00 Full Time M650 Information Systems Administrator 2.00 2.00 2.00 2.00 0.00 Full Time 0525 Computer Services Technician 2.00 2.00 2.00 1.00 -1.00 Full Time [TBD] Sr. Computer Services Technician 0.00 0.00 0.00 1.00 1.00 Full Time 0310 Administrative Assistant II 1.00 1.00 1.00 1.00 0.00 Full Time M790 Senior Information Systems Administrator 0.00 1.00 1.00 1.00 0.00 Total Full Time 6.00 7.00 7.00 7.00 0.00 FT Contract X570 GIS Coordinator 0.00 0.00 1.00 1.00 0.00 0.00 0.00 1.00 1.00 0.00 TOTAL FTE - Info Technology 6.00 7.00 8.01) 8.00 0.00 INFORMATION TECHNOLOGY CHARGES FOR SERVICES $ 70,067 $ 57,044 $ 40,000 $ 40,000 $ 47,289 $ 40,000 $ USE OF MONEY & PROPERTY 5,534 3,501 14,000 14,000 2,211 14,000 - OTHER REVENUES 1,661,563 1,982,117 2,192,902 2,192,902 2,192,903 2,192,902 - TRANSFERS 15,450 76,275 - - - - - Total Revenues $ 1,752,614 $ 2,118,937 $ 2,246,902 $ 2,246,902 $ 2,242,402 $ 2,246,902 $ - Expenditures Ir PAYROLL $ 1,023,422 $ 1,105,493 $ 1,280,939 $ 1,206,939 $ 1,103,397 $ 1,386,041 $ 105,103 SUPPLIES & SERVICES 937,539 781,445 958,582 1,604,571 831,526 1,045,582 87,000 INTERDEPARTMENTAL CHARGES 5,314 6,552 9,677 9,677 7,282 11,077 1,400 Total Expenditures $ 1,966,274 $ 1,893,490 $ 2,249,198 $ 2,821,187 $ 1,942,205 $ 2,442,700 $ 193,503 Surplus /(Deficit) $ (213,661) $ 225,447 $ (2,296) $ (574,285) $ 300,197 $ (195,798) $ (193,503) Fund Balance & Reserves $ 144,216 $ 369,663 $ 367,367 $ (204,622) $ 669,860 $ 474,062 $ 106,695 DEPARTMENTAL CHANGES & HIGHLIGHTS: Programs & Services: • None Positions: • $13,000 to change classification of IT Technician Other: •$80,000 to replace Storage Area Network, which houses City data •$50,000 for video storage •$20,000 Internet service redundancy $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 Information Technology Fund Financial Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 Actual Actual Adopted Amended Projected 2016 -17 Proposed ■ Total Revenues Total Expenditures $2.5 c 0 h� $2.0 $1.5 $1.0 $0.5 IT Fund Revenues Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ TRANSFERS • OTHER REVENUES • USE OF MONEY & PROPERTY • CHARGES FOR SERVICES $3.0 c 0 h� $2.5 $2.0 $1.5 $1.0 $0.5 IM IT Fund Expenditures Comparison 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 Actual Actual Adopted Amended Projected Proposed ■ INTERDEPARTMENTAL CHARGES SUPPLIES & SERVICES ■ PAYROLL PARKS & RECREATION DEPARTMENT MISSION STATEMENT: Provide opportunities for physical, cultural, and social well- being; ensure effective development, scheduling, use and maintenance of public facilities, parks, and open space; and deliver parks and recreation services in a timely, efficient, and cost - effective manner. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: Creating and sustaining parks and open spaces that are safe, clean, and green; Managing and maintaining public buildings that are functional, active, and efficient; Sponsoring recreation and enrichment programs that meet community needs, address childhood obesity and promote wellness, enhance the quality of life for the participants and stimulate economic and community development. ACCOMPLISHMENT /INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2015 -16: • Completed the Parks and Recreation Master Plan, including a Biological Resource Assessment of Sign Hill and identification of deferred park maintenance needs, which was approved by the Parks and Recreation Commission in June of 2015, and adopted by City Council in July of 2015; • With the passage of Measure W sales tax in November of 2015, and the possibility of a new Community Center and Library to replace existing facilities, collaborated on creating a vision for potential of new civic campus and co- located Community Center /Library to serve current and future generations of residents; • Planned and implemented new recreation programs that bridge gaps in service as identified in the Parks and Recreation Master Plan; • Began instruction at the new, grant- funded Big Lift "Little Steps" licensed preschool at the Community Learning Center in order to improve school readiness and literacy; • Expanded upon the Full of Fun Program for young people with special needs to include monthly outings and structured activities; • Offered Sunday programs at the Orange Memorial Pool to address the community's aquatics safety and wellness needs; • Hosted many successful community events, including a new large -scale Concert in the Park event and movie night series; • Won the Silicon Valley Water Conservation Award for Greenscape Management, recognizing the Parks Division's efforts to reduce water usage in city- maintained landscapes and enhancing the City's continued water conservation practices in City parks and facilities; • Supporting the City's water and energy conservation efforts, the Facilities Maintenance division installed lighting motion sensors, low energy bulbs, and low flow flush valves in the restrooms; • Amended Chapters 13.28 and 13.30 of the Municipal Code pertaining to City trees to promote environmental stewardship, stay current with best practices in urban forestry, and implement more efficient and streamlined tree maintenance strategies; • Amended Chapter 19.24 and added Chapter 8.67 of the Municipal Code to revise the Park -in -lieu Fees collected for residential subdivisions, and added a Park -in -lieu Fee for multi - family rental residential developments; • Initiated a study of the swimming pool at Orange Memorial Park to assess existing conditions and capital needs; • In collaboration with the Engineering division, the Parks Division participated in completion of design documents and implementation of renovation of four City parks: Buri Buri Park, Clay Avenue Park, Francisco Terrace Playlot, and Winston Manor Park, as well as demolition of the Greenhouse on the Mazzanti property behind Orange Memorial Park; • Established a newly structured Facilities Maintenance division including filling a new position for a Facilities Maintenance Manager, and hiring a new Facilities Maintenance Supervisor; • The Facilities Maintenance division transitioned to a quarterly schedule for HVAC preventative maintenance program through a third party contract and also established a quarterly schedule for a floor cleaning /waxing program using in -house resources; • The Facilities Maintenance division developed and implemented an emergency power and water shut off plan and identified all key valve locations; • Filled a number of other key staff positions, including Management Analyst II, Preschool Teacher, Recreation Coordinator, Assistant Childcare Supervisor, Childcare Office Specialist, Senior Building Maintenance Custodian, three Parks Maintenance Workers, and two Groundspersons. OBJECTIVES FOR FISCAL YEAR 2016 -17: The 2016 -17 operating budget makes strides toward meeting community programming demand and restoring maintenance operations. Guided by the findings in the Parks and Recreation Master Plan and facilities condition and needs assessment in City -owned parks and facilities, staff has already begun to address some of the findings and is developing a long -range plan to prioritize programming and maintenance needs year to year. After filling a number of key positions in 2015 -16, the Department is working to implement new programs, events, and operational strategies to improve service delivery. • Encourage and support citizen engagement and volunteer involvement in Parks and Recreation programs and facilities through the Parks and Recreation Commission, Cultural Arts Commission, Beautification Committee, Improving Public Places, Adopt a Park, Senior Advisory Committee, AARP Tax Assistance Program, co- sponsored groups, and volunteers in various parks and recreation programs. • Address community needs in the vision for a new Community Center, co- located with the Public Library, and support development of the design and building specifications for the Center and surrounding civic campus; • Support Early Childhood Education by actively supporting the strategies of the regional Big Lift initiative, including Attendance, Preschool, Parent Engagement, and Summer Learning; • Expand STEAM recreation class offerings, including coding, math, science, music, and technology classes; • Expand upon existing Senior Services programs, with new health, wellness, and leisure classes and outings for those ages 50 years and older; • Create improved marketing plan for recreation programs, including a redesigned Activity Guide which goes out to all households in the city; • Expand upon the 2015 event series with improved event offerings, including a larger Concert in the Park; • Conversion of the Butterfly Meeting Room into a dance studio space, which will house the SSF Civic Ballet and allow for expanded number of students and appropriate space for higher levels of instruction; • Complete the feasibility study of renovating, expanding, or replacing the Orange Pool facility; • Solidify and execute a minor maintenance plan for all City -owned buildings that will prioritize and address immediate and preventive maintenance needs with the goal of maximizing the useful life of existing facilities and equipment, and slowing the growth of deferred maintenance projects; • Support Public Works in the development of a short and long term Capital Improvement Plan for facilities and parks; • In collaboration with Engineering division, the Parks Division is participating in several CIP projects: Grand Avenue Library Remodel Landscaping, Alta Loma Playground Renovation and Pathway Improvements, Brentwood Park Improvements, Francisco Terrace Playlot Improvements, Willow Gardens Playground Replacement, Adult Fitness Equipment Installation, Water Savings Upgrade Study, OMP Grandstand Replacement, Buri Buri Park Playground Improvements, Gateway Assessment District Medians Project, and the Gateway Monument Signage Project at US 101 /South Airport; Collaborate with other city departments and agencies to reduce graffiti and vandalism; Encourage staff development and build a more cohesive team environment and create a culture of innovation and continuous improvement, and actively participate in city -wide leadership and succession development initiatives; Continue to provide robust recreation programs, with top tier public parks, facilities, art, and green spaces which distinguish South San Francisco locally and regionally. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2016 -17: • Renewed funding to address deferred maintenance in parks and facilities through the Minor Maintenance Program; • Communications and technology improvements to improve coordination across the Department; • At the Orange Pool, additional hourly staff and training in order to improve the quality of programs and employee and patron safety; • Additional funding for an improved and wider - reaching Concert in the Park event, planned for September 2016; • $50,000 dedicated to fund the purchase and installation of public works of art; • One upgraded key staff position in the Recreation division to improve special event and program offerings targeting seniors; • Purchase and implementation of new software to manage program registration, facility use, and process nearly $4,000,000 in annual program revenues over the counter and online. 1.00- Parks and Recreation Director Sharon #lanais Administration Division Parks & Facilities 1.00- Management Analyst II 1.00 -Administrative Assistant I 1.00 - Ad min istrative Assista nt II 0.50 - Cultural Arts Specialist r Recreation Division 1,00 - Recreation Program Manager 5.00 - Recreation & Comm. Services Supervisor ( +1) 1.00 - Assistant Recreation Supervisor 10.00- Recreation & Comm. Services Coordinator ( +2 vacant) 8.00 - Preschool Teacher! Sr. Preschool Teacher 1.00 - Admin. Assistant I 1.00 - Recreation Leader IV 1.82 - Recreation Leader III 1.25 - Recreation Leader II 1.00 - Office Specialist (Childcare Tech) Hourly 0.50 - Office Assistant (hourly) 4.73 - Recreation Leader IV 28.84- Recreation Leader III ( +030( 12.47- Recreation Leader II 1.61 - Recreation Leader 1 6.09 - Recreation Instructor 1.00 -Van Driver Parks Maintenance Division 1.00 -Parks Program Manager 1.00- Parks Supervisor 2.00 -Tree Trimmer (11 2.00- Lead Parks Maintenance Worker 2.00- Groundsperson 1.80 -Sr. Park Maintenance Worker '14.0- Park Maintenance Worker (1) Hourly ;1.62 -Park Maintenance Worker (hourly) Common Greens Division 1.00 - Parks Supervisor 2.00 - Maintenance Cra ftsworker 1.20 -Sr. Park Maintenance Worker Facilities Maintenance Division 1.00 - Facilities Manager 1.00 -- Facilities Supervisor 2.00 - Building Maintenance Craftsworker (1) 2,00 - Lead Building Maintenance Custodian 1,00 -Sr. Building Maintenance Custodian 5.00 - Building Maintenance Custodian (2) Hourly 1.68 - Building Maintenance Custodian (hourly) 75.00 FTE 3.57 PT Reg. 58.54 Hourly • E xis tingFilled Positions) • Existing Upgraded Positions) • Existing Vacant Positions) • Newly Requested Positions Full Time N175 Director Of Parks & Recreation 1.00 1.00 1.00 1.00 0.00 Full Time M750 Parks Program Manager 1.00 1.00 1.00 1.00 0.00 Full Time M750 Recreation Program Manager 0.00 1.00 1.00 1.00 0.00 Full Time M750 Facilities Manager 0.00 1.00 1.00 1.00 0.00 Full Time M800 Assistant Recreation Supervisor 0.00 0.00 1.00 1.00 0.00 Full Time A295 Office Specialist 0.00 0.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 1.00 0.00 Full Time M255 Public Works Supervisor 2.90 3.00 3.00 3.00 0.00 Full Time M530 Rec & Comm Svcs Coordinator 7.00 8.00 8.00 10.00 2.00 Full Time M295 Rec & Comm Svcs Supervisor 5.00 4.00 4.00 5.00 1.00 Full Time A640 Comm Svcs Site Coordinator 1.00 1.00 1.00 0.00 -1.00 Full Time A515 Recreation Leader IV 1.00 1.00 1.00 1.00 0.00 Full Time A510 Van Driver 1.00 0.00 0.00 0.00 0.00 Full Time A495 Preschool Teacher 5.00 6.00 8.00 4.00 -4.00 Full Time [TBD] Sr. Preschool Teacher 0.00 0.00 0.00 4.00 4.00 Full Time A375 Tree Trimmer 2.00 2.00 2.00 2.00 0.00 Full Time A280 Maintenance Craftworker 2.00 2.00 2.00 2.00 0.00 Full Time A195 Lead Parks Maintenance Worker 2.00 2.00 2.00 2.00 0.00 Full Time A350 Senior Parks Maintenance Worker 2.00 3.00 3.00 3.00 0.00 Full Time A250 Parks Maintenance Worker 13.00 12.00 13.00 14.00 1.00 Full Time A505 Groundsperson 2.00 2.00 2.00 2.00 0.00 Full Time A465 Building Maintenance Craftwworker 2.00 2.00 2.00 2.00 0.00 Full Time A190 Lead Building Maintenance Custodian 2.00 2.00 2.00 2.00 0.00 Full Time A320 Sr. Building Maintenance Custodian 3.00 3.00 4.00 4.00 0.00 Full Time A140 Building Maintenance Custodian 5.00 5.00 5.00 5.00 0.00 Full Time 0315 Administrative Assistant 1 2.00 2.00 2.00 2.00 0.00 Full Time 0310 Administrative Assistant 11 1.00 1.00 1.00 1.00 0.00 Total Full Time 63.90 66.00 72.00 75.00 3.00 PT Regular A640 Comm Srvcs Site Coordinator 1.22 0.75 0.75 0.00 -0.75 PT Regular A650 Cultural Arts Specialist 0.50 0.50 0.50 0.50 0.00 PT Regular A610 Recreation Leader II 1.25 1.25 1.25 1.25 0.00 PT Regular A620 Recreation Leader III 1.82 1.82 1.82 1.82 0.00 4.79 4.32 4.32 3.57 -0.75 Hourly X555 Hourly, Van Driver 0.00 1.00 1.00 1.00 0.00 Hourly X185 Hourly, Building Maintenance Custodian 1.68 1.68 1.68 1.68 0.00 Hourly X440 Hourly, Office Assistant 1.00 1.00 0.50 0.50 0.00 Hourly X300 Hourly, Park Maintenance Worker 1.62 1.62 1.62 1.62 0.00 Hourly X350 Hourly, Recreation Instructor 5.41 5.41 6.09 6.09 0.00 Hourly X360 Hourly, Recreation Leader 1 1.09 1.09 1.61 1.61 0.00 Hourly X365 Hourly, Recreation Leader 11 11.47 11.47 12.47 12.47 0.00 Hourly X370 Hourly, Recreation Leader III 21.52 24.52 28.14 28.84 0.70 Hourly X375 Hourly, Recreation Leader IV 4.73 4.73 4.73 4.73 0.00 48.52 52.52 57.84 58.54 0.70 TOTAL FTE - Parks & Recreation 117.21 122.84 134.16 137.11 2.9s PARKS AND RECREATION FUND SUMMARY PICNIC /FACILITY RENTAL FEES $ 439,648 $ 483,219 $ 405,720 $ 405,720 $ 439,284 $ 405,720 $ - AQUATICS PROGRAMS 395,496 379,506 451,675 451,675 303,611 451,675 - SWIM TEAM 5,000 5,000 5,250 5,250 3,333 5,250 - SPORTS 67,564 79,501 60,542 60,542 56,987 60,542 - SPECIAL CLASSES /EVENTS 528,703 501,830 522,375 522,375 511,607 522,375 - CHILD CARE PROGRAMS 1,926,859 2,053,474 2,324,600 2,255,600 2,265,192 2,324,600 - ADULT DAY CARE 154,556 155,166 130,800 130,800 139,901 130,800 - COMMUNITY GARDENS 1,545 2,405 2,000 2,000 1,033 2,000 - SENIOR PROGRAM FEES 18,698 14,639 17,600 17,600 13,955 17,600 - CO- SPONSORSHIP FEES 2,250 850 250 250 2,533 250 - ARTIST STUDIO RENTALS 24,035 35,179 18,734 18,734 21,834 18,734 - Total Revenues $ 3,564,354 $ 3,710,769 $ 3,939,546 $ 3,870,546 $ 3,759,272 $ 3,939,546 $ - PAYROLL $ 7,984,851 $ 8,197,315 $ 9,897,338 $ 9,933,038 $ 9,226,842 $ 10,603,385 $ 706,047 SUPPLIES & SERVICES 2,889,817 2,918,198 3,289,696 3,361,285 2,510,057 3,233,122 (56,574) INTERDEPARTMENTAL CHARGES 677,830 710,896 716,591 716,591 742,817 760,989 44,398 Total Expenditures $ 11,552,498 $ 11,826,409 $ 13,903,626 $ 14,010,914 $ 12,479,716 $ 14,597,496 $ 693,870 $16.0 0 5 $14.0 $12.0 $10.0 $8.0 $6.0 $4.0 $2.0 Actual 2013 -14 s and Recreation Department (General Fund) Actual 2014 -15 Financial Comparison Adopted 2015 -16 Amended Projected Proposed 2015 -16 2015 -16 2016 -17 ■Total Revenues Total Expenditures $4.5 c 0 $4.0 $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 .t Actual 2013 -14 Parks & Recreation Department Revenue Comparison Actual Adopted Amended Projected 2014 -15 2015 -16 2015 -16 2015 -16 Proposed 2016 -17 ARTIST STUDIO RENTALS CO- SPONSORSHIP FEES SENIOR PROGRAM FEES COMMUNITY GARDENS ADULT DAY CARE CHILD CARE PROGRAMS • SPECIAL CLASSES /EVENTS • SPORTS SWIM TEAM • AQUATICS PROGRAMS • PICNIC /FACILITY RENTAL FEES $16.0 0 $14.0 $12.0 $10.0 $8.0 $6.0 $4.0 $2.0 Parks & Recreation Department Expenditure Comparison Actual Actual Adopted Amended Projected Proposed 2013 -14 2014 -15 2015 -16 2015 -16 2015 -16 2016 -17 INTERDEPARTMENTAL CHARGES ■ SUPPLIES & SERVICES ■ PAYROLL DEPARTMENT REPLACEMENT ESTIMATED REPLACEMENT City Manager No Vehicle Replacement Recommended ECD 130 2000 Chevy Blazer Ford Explorer or Similar $34,000 Finance No Vehicle Replacement Recommended Fire 503 2000 Spartan Gladiator Spartan Gladiator or Equivalent $700,000 (lease) 514 2005 Chevy 1500 Ford F150 Super Cab or Equivalent $42,000 517 2005 Ford Expedition Ford Explorer $43,000 Information Technology No Vehicle Replacement Recommended Library No Vehicle Replacement Recommended Parks and Recreation 139 2000 Chevy Impala Ford Escape or similar $30,000 Addition to the Fleet - New Vehicle Ford F150 Pick up or Similar $28,000 Addition to the Fleet - New Vehicle Ford F150 Service Body $35,000 Police TBD Crown Victoria Ford Interceptor SUV $43,000 TBD Crown Victoria Ford Interceptor SUV $43,000 TBD Crown Victoria Ford Interceptor SUV $43,000 TBD Ford Fusion TBD Unmarked Investigations $35,000 TBD Ford Fusion TBD Unmarked Investigations $35,000 45 Harley Davidson Harley Davidson - FLHTP $30,000 46 Harley Davidson Harley Davidson - FLHTP $30,000 TBD Go-4 Interceptor Go-4 Interceptor $42,000 Public Works 207 2001 Chevy 3500 Ford F350 Truck or Similar $45,000 253 1991 Chevy 2500 Ford F250 Truck or Similar $40,000 Total Estimated Vehicle Replacement Cost $598,000 PROPOSED CHANGES - MASTER FEE SCHEDULE FISCAL YEAR 2016 -17 PAGE 1 OF 7 CURRENT PROPOSED CHANGE NOTE Economic & Community Development Department Parking Meter Rates and Time Limits Entire Section moved to Public Works and format changed See Public Works Fire Department Fire Service EMS Training ALS 1 * $1,733.00 $1,950.00 $217.00 Increase ALS 11 * $1,733.00 $1,950.00 $217.00 Increase BLS (Emergency) * $1,410.00 $1,950.00 $510.00 Increase Mileage (All levels) $35.00 $50.00 $15.00 Increase Oxygen $100.00 $120.00 $20.00 Increase *Supplies included in base rate First -Aid / CPR / AED Classes for Non - residents $75.00 $100.00 Per person $25.00 Per Person Increase First -Aid / CPR Classes Provided for SSF Businesses $55.00 REMOVE Pediatric CPR /AED $55.00 Per Person $55.00 Per Person New Fee Heartsaver CPR /AED $50.00 Per person $50.00 Per Person New Fee Pediatric First Aid /CPR /AED $120.00 Per person $120.00 Per Person New Fee EMT Refresher Course $800.00 Per person $800.00 Per Person New Fee EMT Certification Class $1,600.00 Per person $1,600.00 Per Person New Fee Miscellaneous Fire Prevention Fees Microfilming 5% REMOVE Plan Digitizing Fee 5% New Fee Library Department Fines for Overdue Materials Adult Materials, Books, Audio, Video, Magazines, DVDs, etc. $0.25 Daily Only applies to Adult Borrowers Children's Materials — Books, Audio, Video, Magazines, DVDs etc. $0.15 Daily Only applies to Adult Borrowers PAGE 1 OF 7 PROPOSED CHANGES - MASTER FEE SCHEDULE FISCAL YEAR 2016 -17 CURRENT PROPOSED CHANGE NOTE Lost, Replacement Charges Library Card Replacement - non refundable $1.00 Each REMOVED Public Works Department Minimum Hourly Rate Maximum Hourly Rate Set Hourly Rate *subject to change Parking Meter Rates and Time Limits Parking meters and lots operate Monday through Saturday, from 9 AM to 6 PM, Minimum purchase with credit card $1.00 Grand Avenue $0.50 $3.00 $1.00 T2 hours Maple Avenue (200 and 300 blocks) $0.50 $3.00 $0.75 T2 hours Linden Avenue (200 and 300 blocks) $0.50 $3.00 $0.75 T2 hours Cypress Avenue (200 and 300 blocks) $0.50 $3.00 $0.75 T2 hours Baden Avenue (300 block) $0.50 $3.00 $0.75 T2 hours Miller Avenue, Linden to Maple $0.50 $3.00 $0.50 T2 hours Miller Avenue, Airport to Linden $0.50 $3.00 $0.50 T2 hours Airport Boulevard, Lux Avenue $0.50 $3.00 $0.50 T2 hours Cypress Avenue (400 and 500 blocks) $0.50 $3.00 $0.50 T2 hours Linden Avenue (100 and 400 blocks) $0.50 $3.00 $0.50 T2 hours 24 minute spaces (per 3 minutes) $0.10 Metered Spaces in Parking Lot Numbers (per hour): #1 $0.50 $3.00 $0.75 ')`5 hours #4 $0.50 $3.00 $0.75 ')`2 hours #2 (west) $0.50 $3.00 $0.75 1�2 hours #5 (west) $0.50 $3.00 $0.75 1�2 hours #12 $0.50 $3.00 $0.75 1)`2 hours #15 $0.50 $3.00 $0.75 'N hours PAGE 2OF7 PROPOSED CHANGES - MASTER FEE SCHEDULE FISCAL YEAR 2016 -17 #3 $0.50 $3.00 $0.50 1',2 hours #16 $0.50 $3.00 $0.50 'j` 2 hours #11 $0.50 $3.00 $0.50 'j` 2 hours PAGE 3OF7 PROPOSED CHANGES — MASTER FEE SCHEDULE FISCAL YEAR 2016 -17 Miller Parking Garage Metered Spaces $0.50 $0.50 $0.50 Per hour Daily Permit $1.50 $3.00 $1.50 Per day Monthly Permit $20.00 $40.00 $20.00 Per month Annual Permit $220.00 $440.00 $220.00 Per year, January -December PAGE 4OF7 PROPOSED CHANGES - MASTER FEE SCHEDULE FISCAL YEAR 2016 -17 PAGE 5OF7 CURRENT PROPOSED CHANGE NOTE Resident Non- Resident Resident Non- Resident Resident Non - Resident Parks and Recreation Department Aquatic Classes Family Swim (1 to 5 swimmers) $5.50 $5.50 Per Family Admission $5.50 $5.50 Per Family Admission Limit on Family size Additional Swimmer(s) $2.25 $2.25 Per Admission $2.25 $2.25 Per Admission New Fee Swim Lessons Child Lessons Saturday $11.75 Per Hour $12.35 Per Hour $0.60 Per Hour Remove Weekday $9.40 Per Hour $9.90 Per Hour $0.50 Per Hour Remove Child Lessons (Group) $12.35 Per Hour New Fee Semi - Private Lessons Saturday $23.00 Per Hour $24.15 Per Hour $1.15 Per Hour REMOVE Weekday $18.40 Per Hour $19.30 Per Hour $0.90 Per Hour REMOVE Semi- Private & Private Lessons Semi- Private (Child or Adult) $24.15 Per Hour $24.15 Per Hour New Fee Private (Child or Adult) $36.00 Per Hour $36.00 Per Hour New Fee Drop in Aqua Zumba $5.00 Per class $5.00 Per class New Fee Aqua Zumba $5.40 Per Hour $5.40 Per Hour New Fee Water Safety Instructor: $105.00 $120.00 Persession $190.00 $205.00 Persession $85.00 $85.00 Persession Increase includes books & materials Lifeguard Training: $105.00 $120.00 Persession $190.00 $205.00 Persession $85.00 $85.00 Persession Increase includes books & materials PAGE 5OF7 PROPOSED CHANGES — MASTER FEE SCHEDULE FISCAL YEAR 2016 -17 PAGE 6 OF 7 CURRENT PROPOSED CHANGE NOTE Non- Resident Resident Resident Non- Resident Non - Resident Resident Jr. Lifeguard Camp $100.00 $115.00 Per session $100.00 $115.00 Per session New Fee Sports Programs and Facilities Booce Ball Permit Fee Assessed to private events not co- sponsored by the city $75.00 Per Permit $75.00 Per Permit New Fee Children's Classes Ballet Combo Class $5.42 Per hour New Fee Clarinet / Saxophone (Private) $34.28 Per hour New Fee Drama $4.57 Per hour New Fee Mariachi Music $4.88 Per hour New Fee Piano (Private) $8.56 Per 15 min REMOVE Soccer Tots $5.51 Per hour New Fee Ukulele (Group) $6.98 Per hour New Fee Adult Classes Argentine Tango $6.72 Per hour REMOVE Ballroom Dance Sport $6.46 Per hour REMOVE Ballroom Dance (Tango, Salsa, Swing) $6.72 Per hour New Fee Ballet Combo Class $5.42 Per hour New Fee Karate (1x week) $5.00 Per hour New Fee Foreign Language $6.46 Per hour New Fee Mandarin $6.46 Per hour REMOVE Salsa Dance $5.62 Per hour REMOVE Silk Painting $3.31 Per hour REMOVE Swing Dance $5.57 Per hour REMOVE Other Services Contractual Classes Service Fee $20.00 Per Person REMOVE Contractual Classes Service Fee $5.00- $25.00 Sliding Fee New Fee Drop -in Dance Fees — Social Hall (Tu /Th /Fri) $5.00 REMOVE Drop -In Senior Class Fees $5.00 Per Class New Fee Seniors Program Field Trip Fee $5.00 Per Ride New Fee PAGE 6 OF 7 PROPOSED CHANGES - MASTER FEE SCHEDULE FISCAL YEAR 2016 -17 PAGE 7OF7 CURRENT PROPOSED CHANGE NOTE Non- Resident Resident Non- Non - Resident Resident Resident Resident (Out of Town) Protected Tree Permit $100.00 Per Permit $100.00 Per Tree Increase Children's Classes late pick -up fees $3.00 Per Minute $5.00 Per Minute $2.00 Per Minute Increase PAGE 7OF7 South San Francisco Fire Department Ambulance Transportation Fee Comparison of Proposed Fee Changes San Mateo Novato Fire City of City of City of Corte City of Fiscal Year 2016 -17 South San Francisco County Protection San Francisco Albany Alameda Berkeley Madera Palo Alto Provider District FY 2015 -16 FY 2016 -17 Annual CPI (current) (proposed) 2015 -16 2015 2015 2014 2014 2013 2015 Increase (2011) ALS I $ 1,733 $ 1,950 $ 2,402 $ 1,895 $ 1,895 $ 1,895 $ 1,594 $ 1,882 $ 1,572 $ 1,869 ALS II $ 1,733 $ 1,950 $ 2,402 $ 1,895 $ 1,895 $ 1,895 $ 1,594 $ - $ 1,825 $ 1,869 BLS (Emergency) $ 1,410 $ 1,950 $ 2,402 $ - $ - $ 1,064 $ - $ 485 $ 1,869 Mileage (All Levels) $ 35 $ 50 $ 58 $ 45 $ 45 $ 45 $ 38 $ 48 $ 24 $ 32 Oxygen $ 100 $ 120 $ 219 $ 149 $ 149 $ 149 $ 125 $ 125 $ 120 $ - Incl in Base Ind in Base Ind in Base Ind in Base Ind in Ind in Base Included in Itemized Itemized Itemized Supplies Rate Rate Rate Rate Base Rate Rate Base Rate Also Charges Also Charges Also Charges Night Transport Night Night Fee Transport Transport Fee NOTES CITY OF SOUTH SAN FRANCISCO 2016 -17 ADOPTED MASTER FEE SCHEDULE • Members of the City Council Mark N. Addiego Mayor Richard Garbarino Councilman Karyl Matsumoto Councilwoman City Officiais Mike Futrell City Manager Pradeep Gupta Vice Mayor Liza Normandy Councilwoman Krista Martinelli Steven T. Mattas Frank Risso City Clerk City Attorney City Treasurer TABLE OF CONTENTS Chapter1: City Clerk ...................................................................................................................................................................................................................... ............................... 1 Agendas, Transcripts, Administrative Codes .............................................................................................................................................................................. ............................... 1 SubpoenaProcessing Fees ......................................................................................................................................................................................................... ............................... 1 OtherFees .................................................................................................................................................................................................................................. ............................... 2 City -Wide Reproduction of Printed Matter ............................................................................................................................................................................... ............................... 3 Chapter2: City Manager's Office ................................................................................................................................................................................................... ............................... 4 Chapter3: Finance Department .................................................................................................................................................................................................... ............................... 4 Fees for the Annual Budget, Comprehensive Annual Financial Report, and Other Materials ................................................................................................... ............................... 4 Chapter 4: Economic & Community Development Department ................................................................................................................................................... ............................... 5 PlanningDivision ........................................................................................................................................................................................................................ ............................... 5 PublicHearing Cases .................................................................................................................................................................................................................. ............................... 5 DesignReview ............................................................................................................................................................................................................................ ............................... 7 EnvironmentalDocument Fees .................................................................................................................................................................................................. ............................... 8 Subdivisions............................................................................................................................................................................................................................... ............................... 8 Documents, Maps and Plans ...................................................................................................................................................................................................... ............................... 9 MiscellaneousFees .................................................................................................................................................................................................................... ............................... 9 BuildingInspection Division ..................................................................................................................................................................................................... ............................... 11 INSPECTIONS AND RE- INSPECTIONS ..................................................................................................................................................................................... ............................... 11 Building, Plumbing, Electrical, and Mechanical for Residential and Commercial .................................................................................................................... ............................... 11 FEES FOR EXISTING RESIDENTIAL BUILDINGS ....................................................................................................................................................................... ............................... 11 BuildingPermit Fees based on Total Valuation ....................................................................................................................................................................... ............................... 11 Miscellaneous.......................................................................................................................................................................................................................... ............................... 12 Mechanical or Plumbing Fees based on Trade Valuation .................................................................................................................................................... ............................... 13 OtherMechanical and Plumbing Fees .................................................................................................................................................................................. ............................... 13 ElectricalFees based on Trade Valuation ............................................................................................................................................................................. ............................... 13 OtherElectrical Fees .............................................................................................................................................................................................................. ............................... 14 FEES FOR NEW RESIDENTIAL AND ALL COMMERCIAL OR INDUSTRIAL BUILDINGS ................................................................................................................. ............................... 14 BuildingPermits based on Total Valuation .............................................................................................................................................................................. ............................... 14 COMMERCIAL PLUMBING AND MECHANICAL FEES ................................................................................................................................................................ ............................... 15 COMMERCIAL ELECTRICAL FEES .............................................................................................................................................................................................. ............................... 16 Other Building, Electrical, Mechanical, and Plumbing Fees ..................................................................................................................................................... ............................... 17 DevelopmentReviews ............................................................................................................................................................................................................. ............................... 17 MiscellaneousFees .................................................................................................................................................................................................................. ............................... 18 COMMERCIAL PLUMBING, MECHANICAL AND ELECTRICAL PERMIT FEES ......................................................................................................................... ............................... 19 OtherElectrical, Mechanical, and Plumbing Fees ................................................................................................................................................................ ............................... 19 Chapter5: Police Department ..................................................................................................................................................................................................... ............................... 20 Alarms, Animal Control, Fingerprinting ................................................................................................................................................................................... ............................... 20 Permits..................................................................................................................................................................................................................................... ............................... 20 Photographs............................................................................................................................................................................................................................. ............................... 24 MiscellaneousFees .................................................................................................................................................................................................................. ............................... 24 Chapter6: Fire Department ......................................................................................................................................................................................................... ............................... 26 FireService Ambulance Transportation ................................................................................................................................................................................... ............................... 26 FireService EMS Training ......................................................................................................................................................................................................... ............................... 26 FireTraining Division ................................................................................................................................................................................................................ ............................... 28 FirePrevention Division Permits and Fees ............................................................................................................................................................................... ............................... 29 Fire Protective Systems Construction Permit .......................................................................................................................................................................... ............................... 29 OtherFire Prevention Inspections ........................................................................................................................................................................................... ............................... 30 OperationalPermits ................................................................................................................................................................................................................. ............................... 31 SpecialActivity Permits ............................................................................................................................................................................................................ ............................... 34 MiscellaneousFire Prevention Fees ........................................................................................................................................................................................ ............................... 35 Miscellaneous.......................................................................................................................................................................................................................... ............................... 36 Chapter7: Public Works Department .......................................................................................................................................................................................... ............................... 38 EngineeringDivision ................................................................................................................................................................................................................. ............................... 38 Inspectionand Encroachment ................................................................................................................................................................................................. ............................... 38 EncroachmentPermit Processing Fee ..................................................................................................................................................................................... ............................... 38 MiscellaneousProcessing Fee .................................................................................................................................................................................................. ............................... 38 SubdivisionMaps ..................................................................................................................................................................................................................... ............................... 39 Transportation......................................................................................................................................................................................................................... ............................... 40 Copies...................................................................................................................................................................................................................................... ............................... 40 MiscellaneousFees .................................................................................................................................................................................................................. ............................... 40 GradingPermits ....................................................................................................................................................................................................................... ............................... 40 GradingInspection Fees ........................................................................................................................................................................................................... ............................... 41 OtherInspections ..................................................................................................................................................................................................................... ............................... 42 WaterQuality Control Division ................................................................................................................................................................................................ ............................... 43 PretreatmentFee Schedule ..................................................................................................................................................................................................... ............................... 43 ParkingMeter Rates and Time Limits ...................................................................................................................................................................................... ............................... 44 MillerAvenue Parking Garage ................................................................................................................................................................................................. ............................... 45 ParkingMeter Reservation ...................................................................................................................................................................................................... ............................... 45 Chapter8: Library Department .................................................................................................................................................................................................... ............................... 46 Damagedand Missing Materials .............................................................................................................................................................................................. ............................... 46 Fines for Overdue Materials — Adult Borrowers ...................................................................................................................................................................... ............................... 47 Supplies and Charges set by the Friends of the Library ........................................................................................................................................................... ............................... 48 Lost, Replacement Charges ...................................................................................................................................................................................................... ............................... 48 MiscellaneousCharges ............................................................................................................................................................................................................ ............................... 49 Chapter9: Parks and Recreation Department ............................................................................................................................................................................. ............................... 51 ChildCare Programs ................................................................................................................................................................................................................. ............................... 51 Pre - School Child Care ............................................................................................................................................................................................................... ............................... 52 AquaticClasses ........................................................................................................................................................................................................................ ............................... 53 SwimLessons ........................................................................................................................................................................................................................... ............................... 53 PicnicFees ................................................................................................................................................................................................................................ ............................... 56 SportsPrograms and Facilities ................................................................................................................................................................................................. ............................... 57 FacilityFees .............................................................................................................................................................................................................................. ............................... 60 Pre - School Classes ................................................................................................................................................................................................................... ............................... 64 Children's Classes ..................................................................................................................................................................................................................... ............................... 66 AdultClasses ............................................................................................................................................................................................................................ ............................... 68 TennisClasses .......................................................................................................................................................................................................................... ............................... 70 OtherServices .......................................................................................................................................................................................................................... ............................... 70 Chapter 1: City Clerk CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 By Resolution of the City Council Agendas, Transcripts, Administrative Codes Unless noted otherwise, all fees were adopted on June 27, 1990 in Resolution #95 -90. Subpoena Processing Fees Fees were adopted on June 11, 2003 in Resolution # 48 -2003. Complying with each subpoena and delivering records to attorney, attorney's Agendas: City Council Including postage. Billing may be semi - annual $40.00 Annually [July 22, 2009; R:73 -2009] [June 26, 2013; R:63 -2013] Unless the subpoenaing party or his /her representative comes to the City Successor Agency Including postage $35.00 Annually [June 26, 2013; R:63 -2013] cannot exceed. Oversight Board Including postage $35.00 Annually [June 26, 2013; R: 63 -2013] [CA Evid. Code 515631 Minutes City Council, Successor Agency, and Oversight Board Meetings $0.25 Each Page [June 26, 2013; R:63 -2013] Transcripts Folio rate * *From Court Reporter Additional Copies $0.25 Each Page Subpoena Processing Fees Fees were adopted on June 11, 2003 in Resolution # 48 -2003. Complying with each subpoena and delivering records to attorney, attorney's * *Based on actual cost as set forth below representative, or deposition officer [CA Evid. Code 515631 [June 26, 2013; R:63 -2013] Unless the subpoenaing party or his /her representative comes to the City $15.00 personally to inspect and copy the requested records, then the City's fee cannot exceed. Clerical costs incurred in locating and making records available $24.00 (Up to) per hour per person. [CA Evid. Code 515631 [June 26, 2013; R:63 -2013] CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Other Fees Unless noted otherwise, fees were adopted on June 27, 1990 in Resolution #95 -90. Standard reproduction of documents 8'% x 14 inches or less $0.10 Per page [CA Evid. Code 515631 $0.10 Standard reproduction of larger size documents $0.20 Per page [CA Evid. Code 515631 Daily cost for a non - public safety employee required to remain in attendance pursuant to a subpoena $150.00 Each day [CA Gov. Code 68096.11 *Proportionate share of actual cost imposed by San Mateo County Clerk/ Elections Office. [December 19, 1979, R:143 -1979] Daily cost for a public safety employee required to remain in attendance pursuant to a subpoena $275.00 Each day [CA Gov. Code 6809721 [June 26, 2013; R:63 -2013] Candidates Election Manual (for non - candidates, persons who fail to file nomination papers, or withdraw candidacy) Daily cost for custodian of records to appear to describe records $150.00 Each day. [CA Gov. Code 68096.11 Daily cost for public safety custodian of records o appear to describe records $275.00 Each day [CA Gov. Code 6809721 [June 26, 2013; R:63 -2013] Other Fees Unless noted otherwise, fees were adopted on June 27, 1990 in Resolution #95 -90. Campaign Disclosure Statements (FPPC) $0.10 Each page Candidate Statements * *Proportionate share of actual cost imposed by San Mateo County Clerk/ Elections Office. [December 19, 1979, R:143 -1979] Candidates Election Manual (for non - candidates, persons who fail to file nomination papers, or withdraw candidacy) $50.00 [June 14, 2006; R:42 -2006] Duplication of Videotapes onto DVDs /CDs $10.00 [June 14, 2006; R:42 -2006] CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 City-Wide Reproduction of Printed Matter Unless noted otherwise, fees were adopted on June 27, 1990 in Resolution #95 -90. Blueprinting: Preparing Proof of Residence Letters or Notarizing Proof of Living Documents Blue Line copies $10.00 Per square foot [June 26, 1991; R:77 -1991] [June 14, 2006; R:42 -2006] $0.60 Per square foot; $4 minimum Postage (A) $0.25 * *Actual cost Film Permits: Application Duplication of Council meeting audio file to CD Per application $7.501 * Each City-Wide Reproduction of Printed Matter Unless noted otherwise, fees were adopted on June 27, 1990 in Resolution #95 -90. (A) Under the Public Records Act, the City may charge users for photocopying or duplicating records. If a Citizen claims that they are economically disadvantaged or indigent, staff may waive the fee for photo- copying the first ten pages. Not more than ten pages per day per citizen may be waived under these circumstances. (Up to $2.50 per day per person) (B) This fee does not include charges for time spent by City staff gathering City records under the Public Records Act. Rather, it charges for time spent compiling and gathering data and putting it into another format requested by a member of the public, which is not covered under the Public Records Act. Note that requests for analysis or compilation of City data are discretionary requests, and are dependent on staff availability and time constraints. Blueprinting: Blue Line copies $0.30 Per square foot [June 26, 1991; R:77 -1991] Sepia Line copies $0.60 Per square foot; $4 minimum Photocopying of all Items not otherwise listed in this Master Fee Schedule (A) $0.25 Per page, maximum page size, 8.5" x 14" Film Permits: Application $100.00 Per application Use of City Facilities * *Subject to negotiation Research assistance, unless otherwise listed in this Master Fee Schedule (B) $13.00 Per one -half hour or fraction thereof Published materials for which there is a stated cost * *Actual Cost (A) Under the Public Records Act, the City may charge users for photocopying or duplicating records. If a Citizen claims that they are economically disadvantaged or indigent, staff may waive the fee for photo- copying the first ten pages. Not more than ten pages per day per citizen may be waived under these circumstances. (Up to $2.50 per day per person) (B) This fee does not include charges for time spent by City staff gathering City records under the Public Records Act. Rather, it charges for time spent compiling and gathering data and putting it into another format requested by a member of the public, which is not covered under the Public Records Act. Note that requests for analysis or compilation of City data are discretionary requests, and are dependent on staff availability and time constraints. CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Chapter 2: City Manager's Office Film Permit $400.00 Per permit [June 27, 2012; R:48 -2012] NEW— Chapter 3: Finance Department Fees for the Annual Budget, Comprehensive Annual Financial Report, and Other Materials Business License Listing: Master List $50.00 Per List Monthly Update $20.00 Per Update [July 24, 1996; R:123 -1996] Overdue Invoices * *One percent monthly beginning 60 days after the date on which the bill was due. [June 24, 1992; R:69 -1992] Research $30.00 Per hour or fraction of an hour One hour minimum [July 24, 1996; R:123 -1996] Returned Checks Due to Insufficient Funds $18.00 Per check [June 24, 2015; R:69 -2015] Code Enforcement Database: Maintenance Fee $15.00 Annually For businesses located in South San Francisco [July 22, 2009; R:73 -2009] CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Chapter 4: Economic & Community Development Department Planning Division Public Hearing Cases Unless noted otherwise, fees were adopted on September 12, 1984, in Resolution #142 -84. Planned Unit Development * *Actual cost with $2,000.00 deposit [June 27, 2012; R:48 -2012] Precise Plan $1,250.00 Per plan [July 22, 2009; R:73 -2009] Precise Plan Modification (Residential Only) $400.00 Or half of original filing fee [July 22, 2009; R:73 -2009] Conditional Use Permit: Residential or Civic Use $650.00 Per application All Others $1,000.00 Per application [July 22, 2009; R:73 -2009] Conditional Use Permit Modification * *The greater ofY, the Conditional Use Permit fee or $400.00 for each modification [July 22, 2009; R:73 -2009] Temporary Use Permit $200.00 Per permit [June 22, 2011; R:85 -2011] Minor Use Permit Residential $350.00 Per permit [July 22, 2009; R:73 -2009] All Others $600.00 Per permit [June 22, 2011; R:85 -2011] Zoning Amendment (Text) * *Actual cost with $2,000.00 deposit [January 22, 2003; R:12 -2003] CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Rezoning Map * *Actual cost with $2,000.00 deposit [January 22, 2003; R:12 -2003] Site Clearance /Zoning Verification $100.00 For each verification [June 22, 2011; R:85 -2011] Specific Plan * *Actual cost with $2,000.00 deposit [January 22, 2003;R:12 -2003] Variance $650.00 For each variance [July 22, 2009;R:73 -2009] General Plan Amendments * *Actual cost with $2,000.00 deposit [January 22, 2003;R:12 -2003] Master Plan * *Actual cost with $2,000.00 deposit [June 13, 2007;R:57 -2007] Expedited Planning Process * *Hourly Contract Planner, plus overhead [September 22, 993; R:127 -1993] Development Agreement * *$2,000.00 Deposit [June 22, 2011; R:85 -2011] Appeal of the Planning Commission's Decision to the City Council by: Applicant * *One -half of the original fee or $400.00, whichever is greater [July 22, 2009, R:73 -2009] Adjacent Property Owner $400.00 [July 22, 2009; R:73 -2009] City Resident $400.00 [July 22, 2009; R:73 -2009] Homeowners Association $400.00 [July 22, 2009; R:73 -2009] All Others * *One -half of the original fee or $400.00, whichever is greater [July 22, 2009; R:73 -2009] Appeal to the Planning Commission of the Chief Planner's decision by any party The fee is refundable if the appellant prevails $200.00 For each appeal [September 22, 1993; R:127 -1993] CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Design Review Signs: Time Extension - Non - Conforming Use $50.00 For each extension [June 22, 2011; R:85 -2011] Type B $300.00 For each application [July 22, 2009; R:73 -2009] Time Extension for a Use Permit, Variance, Planned Unit Development Permit, Non- Conforming Status Permit, and for all Other Permits and Maps $200.00 For each extension [July 22, 2009; R:73 -2009] [Non- Conforming Status Permit added [July 24,1996; R:123 -1996] Transportation Demand Management Plan: $300.00 For each application [July 22, 2009; R:73 -2009] Initial Filing Fee $200.00 Annual Monitoring $150.00* *Plus survey cost Tri- annual * *Consultant costs, plus 15% or $500.00, whichever is greater [June 14, 2006; R:42 -2006] Modifications / Additions to 4 or More Units $600.00 For each application [July 22, 2009; R:73 -2009] Modifications & Waivers $100.00 [June 11, 2014; R:67 -2014] Design Review Signs: Type A $150.00 For each application [July 22, 2009; R:73 -2009] Type B $300.00 For each application [July 22, 2009; R:73 -2009] Type C / Master Sign $800.00 For each application [July 22, 2009; R:73 -2009] Single Family Residential $300.00 For each application [July 22, 2009; R:73 -2009] Multi - Family Residential / Subdivisions 4 or More Units $600.00 For each application [June 22, 2011; R:85 -2011] Modifications / Additions to 4 or More Units $600.00 For each application [July 22, 2009; R:73 -2009] CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 New or Additions to 2 or 3 Units $400.00 For each application [June 13, 2007; R:57 -2007] $20.00 [January 22, 2003; R12 -2003] Commercial and Industrial $700.00 For each application [July 22, 2009; R:73 -2009] Environmental Impact Report (EIR) * *The greater of the cost of the Consultant Contract, plus 15% or $1,000.00 [June 27, 2012; R:48 -2012] Projects Requiring Planning Commission Approval $1,000 [June 26, 2013; R:63 -2013] Resubmitted (after 3 reviews by Design Review Board) * *Original filing fee [June 13, 2007; R:57 -2007] Environmental Document Fees Fees for processing environmental documents in accordance with the California Environmental Quality Act of 1970, as amended. Subdivisions Tentative Subdivision Map *$800.00 *Plus $25.00 per lot or dwelling unit [January 22, 2003; R:12 -2003] Tentative Parcel Map *$800.00 *Plus $25.00 per lot or dwelling unit [January 22, 2003; R:12 -2003] Categorical Exemption $20.00 [January 22, 2003; R12 -2003] Initial Study, Negative Declaration, Mitigated Negative Declaration and other Contract Planning Studies * *The greater of the cost of the Consultant Contract, plus 15% or $500.00 [January 22, 2003; R:12 -2003] Environmental Impact Report (EIR) * *The greater of the cost of the Consultant Contract, plus 15% or $1,000.00 [June 27, 2012; R:48 -2012] Subdivisions Tentative Subdivision Map *$800.00 *Plus $25.00 per lot or dwelling unit [January 22, 2003; R:12 -2003] Tentative Parcel Map *$800.00 *Plus $25.00 per lot or dwelling unit [January 22, 2003; R:12 -2003] Documents, Maps and Plans CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Unless noted otherwise, fees were adopted on June 28, 2000 in Resolution #77 -00. Zoning, Land Use, Redevelopment Area, (and other) Map (1000 Scale) $15.00 Each [June 22, 2011; R:85 -2011] Reproduction of Documents and Maps $0.25 For each 8.5" x 11" page; $2.00 minimum Other reproductions at cost [June 22, 2011; R85 -20111 Miscellaneous Fees Research for Non - permit Application Inquiries $75.00 Per hour after the first hour [June 13, 2007; R:57 -2007] Minor Changes to Approved Permit * *No Fee [June 22,2011; R:85 -2011] Permit Program Maintenance Fee $25.00 Per Building Permit. [July 22, 2009; R:73 -2009] Planning Commission Agenda $25.00 Annually [August 11, 1998; R:106 -1998] Inspection Fees: Additional visits $50.00 For each inspection per application [June 26, 1991; R:77 -1991] Certificate of Alteration $250.00 For each one [June 27, 1990; R:95 -1990] General Plan Maintenance Fee 0.15% Of valuation [July 11, 2007; R:74 -2007] Cultural Arts Contribution /Unit Landscaping Cost $8.00 Per sq. ft. -Fee annually adjusted in accordance with changes in the consumer price index [June 22, 2011; R:85 -2011] CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 City Attorney Cost Recovery Fee * *Actual cost with $2,000.00 deposit; $5,000.00 deposit for projects requiring Environmental Impact Reports, Development Agreements, Specific Plan, Precise Plan and /or GPA. (Initial Deposit — any additional costs are required to be reimbursed by the applicant) [June 22, 2011; R:85 -2011] City Attorney Cost Recovery Handling Fee 10% Of actual City Attorney fees or $100.00 minimum, whichever is greater [July 22, 2009; R:73 -2009] Economic & Community Development Parking Exemption $650.00 Each [June 22,2011; R:85 -2011] Economic & Community Development Parking District Annexation Fee $1,000.00 For application (may include continuous parcels [June 27, 2012; R:48 -2012] Legal Notices, other than Zoning or General Plan Amendments * *Actual Cost, including $300.00 deposit [January 22, 2003; R:12 -03] Legal Notices for Zoning and General Plan Amendments * *Actual Cost, including $800.00 deposit [January 22, 2003; R:12 -03] Duplication of Planning Commission Meeting $20.00 Or at cost, whichever is greater [June 22, 2011; R:85 -2011] Zoning Verification Letter $100.00 [June 14, 2006; R:42 -2006] Zoning Administrator Decision $100.00 [June 27, 2012; R:48 -2012] Certificate of Convenience and Necessity (taxi) * *Actual Cost with $1,000.00 deposit [June 27, 2012; R:48 -2012] 10 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Sidewalk Dining Permit $200.00 For permit No annual renewal fee [June 27, 2012; R:48 -2012] Waivers and Modifications $100.00 [June 27, 2012; R:48 -2012] Building Inspection Division Unless otherwise noted, all fees are based on the provisions of the Uniform Administrative Code, Resolution No. 12 -03 (January 22, 2003). INSPECTIONS AND RE- INSPECTIONS The Chief Building Official charges permit fees which includes a set number of inspections based on the type of permit. Inspection fees below refer either to inspections outside of normal business hours (requiring overtime) or re- inspections in excess of those covered by the permit fees. Building, Plumbing, Electrical, and Mechanical for Residential and Commercial Fees were adopted on June 24, 2015; R:69 -2015 Inspections or Re- inspections Outside Normal Business Hours $168.00 per hour ** Re- inspections During Normal Business Hours $112.00 per hour ** * *If inspection is unscheduled due to an emergency outside of normal business hours, there will be a minimum fee charged for 3 hours Fees for the inspections listed above will be the hourly rate indicated or the total hourly cost to the jurisdiction, whichever is greatest. The cost shall include supervision, overhead, equipment, hourly wages and fringe benefit costs of the employees involved. FEES FOR EXISTING RESIDENTIAL BUILDINGS Building Permit Fees based on Total Valuation Fees were adopted on July 22, 2009, R:73 -2009. Up to $500 $30.00 $501 to $2,000 $30.00 for the first $500 in value plus $3.25 for each additional $100 in value or fraction thereof $2,001 to $25,000 $78.75 for the first $2,000, plus $15.50 for each additional $1,000 in value or fraction thereof 11 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Miscellaneous State Mandated Training Fee Cost $7.50 Per permit (applicable to New /Existing Residential and New /Existing Commercial permits) [June 24, 2015; R:69 -2015] $25,001 to $50,000 $435.25 for the first $25,000, plus $11.25 for each additional $1,000 in value or fraction thereof Title 24 Energy Plan Check Surcharge 25% Of the Plan Checking fee $50,001 to $100,000 $716.50 for the first $50,000, plus $7.50 for each additional $1,000 in value or fraction thereof Digital Plan Retention 5% Of the Building Permit fee (No fees will be assessed if as built plans are submitted in an electronic format compatible with the City's digital retention system [June 24, 2015; R:69 -2015] $100,001 to $500,000 $1,091.50 for the first $100,000 plus $6.25 for each additional $1,000 in value or fraction thereof Record Researching and Copying $0.25 For each page copied (see note on research -- page 5) $500,001 to $1 million $3,591.50 for the first $500,000, plus $5.25 for each additional $1,000 in value or fraction thereof California Access Specialist Professional (CASp) * *Actual Cost plus 5% administrative fee [June 24, 2015; R:69 -2015] Greater than $1 million $6,216.50 for the first $1 million, plus $3.25 for each additional $1,000 in value or fraction thereof Miscellaneous State Mandated Training Fee Cost $7.50 Per permit (applicable to New /Existing Residential and New /Existing Commercial permits) [June 24, 2015; R:69 -2015] Title 24 Energy Plan Check Surcharge 25% Of the Plan Checking fee Digital Plan Retention 5% Of the Building Permit fee (No fees will be assessed if as built plans are submitted in an electronic format compatible with the City's digital retention system [June 24, 2015; R:69 -2015] Record Researching and Copying $0.25 For each page copied (see note on research -- page 5) California Access Specialist Professional (CASp) * *Actual Cost plus 5% administrative fee [June 24, 2015; R:69 -2015] 12 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Mechanical or Plumbing Fees based on Trade Valuation $1 to $999 *$30.00 *For the first $500 in value Plus $5.00 for each additional $100 in value or fraction thereof $1,000 to $2,999 *$55.00 *For the first $1,000 in value Plus $4.50 for each additional $500 in value or fraction thereof $3,000 to $4,999 *$73.00 *For the first $3,000 in value Plus $4.00 for each additional $500 in value or fraction thereof $5,000 to $9,999 *$89.00 *For the first $5,000 in value Plus $3.00 for each additional $500 in value or fraction thereof $10,000 and Greater Value *$113.00 *For the first $10,000 in value Plus $2.00 for each additional $500 in value or fraction thereof Other Mechanical and Plumbing Fees Plan Checking 25% Of the mechanical or plumbing fee Additional plan review required by changes $56.00 Per half -hour (half -hour minimum) [July 22, 2009; R:73 -2009] Electrical Fees based on Trade Valuation Fees were adopted on July 22, 2009; R:73 -2009 $1to$999 *$30.00 *For the first $500 in value Plus $6.50 for each additional $100 in value or fraction thereof 13 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 $1,000 to $2,999 *$62.50 *For the first $1,000 in value Plus $5.50 for each additional $250 in value or fraction thereof $3,000 to $4,999 *$106.50 *For the first $3,000 in value plus $4.00 for each additional $500 in value or fraction thereof $5,000 to $9,999 *$122.50 *For the first $5,000 in value Plus $3.00 for each additional $500 in value or fraction thereof $10,000 and Greater Value *$152.50 *For the first $10,000 in value Plus $2.00 for each additional $500 in value or fraction thereof Other Electrical Fees Plan Checking 25% Of the electrical fee Additional Plan Review Required by Changes $56.00 Per half -hour (half -hour minimum) [July 22, 2009; R:73 -2009] FEES FOR NEW RESIDENTIAL AND ALL COMMERCIAL OR INDUSTRIAL BUILDINGS All fees are based on the provisions of the Uniform Administrative Code, Resolution #12 -2003 (January 22, 2003) Building Permits based on Total Valuation Fees were adopted on July 22, 2009; R:73 -2009 Up to $500 $45.00 $501 to $2,000 *$45.00 *For the first $500 in value Plus $3.85 for each additional $100 in value or fraction thereof 14 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 $2,001 to $25,000 *$102.75 *For the first $2,000 Plus $17.50 for each additional $1,000 in value or fraction thereof $25,001 to $50,000 *$505.25 *For the first $25,000 Plus $12.50 for each additional $1,000 in value or fraction thereof. $50,001 to $100,000 *$817.75 *For the first $50,000 Plus $8.75 for each additional $1,000 in value or fraction thereof. $100,001 to $500,000 *$1,255.25 *For the first $100,000 Plus $7.00 for each additional $1,000 in value or fraction thereof $500,001 to $1 Million *$4,055.25 *For the first $500,000 Plus $6.00 for each additional $1,000 in value or fraction thereof Greater than $1 Million *$7,055.00 *For the first $1 million Plus $4.00 for each additional $1,000 in value or fraction thereof COMMERCIAL PLUMBING AND MECHANICAL FEES Fees were adopted on July 22, 2009; R:73 -2009 $1 TO $1,000 *$45.00 *For the first $500 in value Plus $8.75 for each additional $100 in value or fraction thereof $1,001 to $5,000 *$88.75 *For the first $1,000 in value Plus $7.50 for each additional $1,000 in value or fraction thereof 15 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 $5,001 to $10,000 *$118.75 *For the first $5,000 in value Plus $6.25 for each additional $1,000 in value or fraction thereof $10,001 to $50,000 *$150.00 *For the first $10,000 in value Plus $5.00 for each additional $1,000 in value or fraction thereof $50,001 to $100,000 *$350.00 *For the first $50,000 in value Plus $4.00 for each additional $1,000 in value or fraction thereof $100,001 to $500,000 *$550.00 *For the first $100,000 in value Plus $3.00 for each additional $1,000 in value or fraction thereof $500,001 to $1 Million *$1,750.00 *For the first $500,000 in value Plus $1.50 for each additional $1,000 in value or fraction thereof Over $1 Million *$2,500.00 *For the first $1 million in value Plus $1.00 for each additional $1,000 in value or fraction thereof COMMERCIAL ELECTRICAL FEES Fees were adopted on July 22, 2009; R:73 -2009 $1 TO $1,000 *$45.00 *For the first $500 in value Plus $8.75 for each additional $100 in value or faction thereof $1,001 to $5,000 *$88.75 *For the first $1,000 in value Plus $7.50 for each additional $1,000 in value or faction thereof 16 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 $5,001 to $10,000 *$118.75 *For the first $5,000 in value Plus $6.25 for each additional $500 in value or fraction thereof $10,001 to $50,000 *$181.25 *For the first $10,000 in value Plus $5.00 for each additional $500 in value or fraction thereof $50,001 to $100,000 *$581.25 *For the first $50,000 in value Plus $4.00 for each additional $500 in value or fraction thereof $100,001 to $500,000 *$981.25 *For the first $100,000 in value Plus $3.00 for each additional $500 in value or fraction thereof $500,001 to $1 million *$3,381.25 *For the first $500,000 in value Plus $1.50 for each additional $500 in value or fraction thereof Over $1 Million *$4,881.25 *For the first $1 million in value Plus $1.00 for each additional $1,000 in value or fraction thereof Other Building, Electrical, Mechanical, and Plumbing Fees Plan Checking 25% Of the electrical, mechanical, or plumbing fee Additional plan review required by changes, additions or revisions to approved plans $56.00 Per half hour (one -half hour minimum) [July 22, 2009; R:73 -2009] ent Reviews Development Site Inspection Reviews 5% Of building permit fee (when applicable) 17 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Development Plan Review Fee 3% Of the building permit for existing residential (when applicable) Development Plan Review Fee 6% Of the building permit for commercial / new residential (when applicable) Miscellaneous Fees Plan Checking 65% Of the building permit fee [October 5, 1983; R:934 -1983] Plan Checking of California Green Building Standards 15% Of plan checking fee [June 11, 2014; R:67 -2014] Title 24 Energy Plan Check Surcharge 25% Of plan checking fee Microfilming 5% Of the building permit fee [October 5, 1983; 0:934 -83] Record Researching and Copying $0.25 For the each page copied (see note on research -- page 4) Waste Management Plan Review 1% Of plan checking fee [July 26, 2006; 0: 1373 -2006; R:54 -2006] Waste Management Plan Deposit * *Deposit required @ $50 /ton $100 minimum per plan, $50,000 maximum deposit required for new construction and demolition, refunded upon completion of plan; deposit gains no interest [July 26, 2006; 0: 1373 -2006; R:54 -2006] Commercial Photovoltaic $300.00 Flat fee [June 24, 2015; R:69 -2015] Residential Photovoltaic $225.00 Flat fee (one inspection only) $112.00 per hour per additional inspection [June 24, 2015; R:69 -2015] 18 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 COMMERCIAL PLUMBING, MECHANICAL AND ELECTRICAL PERMIT FEES Other Electrical, Mechanical, and Plumbing Fees Plan Checking 25% Of the electrical, mechanical, or plumbing fee Additional plan review required by changes, additions or revisions to approved plans $56.00 Per half -hour (half -hour minimum) [July 22, 2009; R:73 -2009] 19 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Chapter 5: Police Department Alarms, Animal Control, Fingerprinting Unless noted otherwise, all fees were adopted on June 27, 1990 in Resolution #95 -90. Permits Unless noted otherwise, all fees were adopted on June 27, 1990 in Resolution #95 -90 Animal Control - For a list of those fees, contact the County of San Mateo Environmental Services Agency at 650 - 363 -4220. * *Fees are charged by the San Mateo County Division of Animal Control Services. ** * *[SSFMCTitle 6 Ch. 6.60] Fingerprints: $25.00 All individuals (City employees excluded) $20.00 For up to three cards per individual [July 22, 2009; R:73 -20091 Live Scan Fingerprinting *$40.00 *Plus applicable agency fees [June 24, 2015; R:69 -20151 Permits Unless noted otherwise, all fees were adopted on June 27, 1990 in Resolution #95 -90 20 Alarm Registration ** * *[SSFMCTitle 6 Ch. 6.60] Initial Permit $25.00 Annual Renewal $25.00 Alarm Renewal $25.00 for annual renewal False Alarm Fines: 3` thru 5t alarm $50.00 6t thru 8t alarm $100.00 9t , 10` , etc ... alarm $250.00 Non - registered Alarm System $50.00 (may waive fine if alarm system registered within 10 days of documented violation) False Alarm Fine Appeal (Refunded if appeal is upheld) $25.00 For each appeal Late Renewal Fee $50.00 For fees more than 30 days late "Alarm section currently under Title 6: Business Regulations/ Chapter 6.60 — Alarms Systems 20 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Amusement Arcade $69.00 For each individual listed and $34.50 for each location requested [SSFMC Ch. 6.44] Auto Wrecker $100.00 For each permit [SSFMC Ch. 6.68] Bingo: $100.00 For each permit [SSFMC Ch. 6.32] [June 22, 2005; R:72 -2005] Initial Permit $50.00 Refundable if the permit is denied [June 22, 2005; R:72 -2005] Annual Renewal $100.00 For each renewal [June 22, 2005; R:72 -2005] $50.00 is refundable if the permit is denied [June 22, 2005; R:72 -2005] Card room I.D. Card: * *Fees are for each individual listed. Fees may be waived if the applicant provides a copy of the California Department of Justice gaming application background. [SSFMC Ch. 6.36] Initial Operator Permit $750.00 [June 14, 2006; R:42 -2006] Initial Employee Permit $125.00 [June 14, 2006; R:42 -2006] Annual Renewal (for operator & employee permit) $10.00 Replacement $25.00 [June 14, 2006; R:42 -2006] Cab Company *$100.00 *For each individual listed plus $75.00 for each driver [SSFMC Ch. 6.72] [June 28, 2000; R:77 -2000] Driver Renewal Permit $65.00 [June 28, 2000; R:77 -2000] 21 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Vehicles for Hire: [SSFMC Ch. 6.721 Initial Certificate of Convenience and Necessity $100.00 For each individual listed plus $75.00 for each driver [July 13, 1994; R:95 -19941 Certificate Renewal $65.00 For each driver [July 13, 1994; R:95 -19941 Special Event Permit $250.00 [June 24, 2015; R:69 -20151 Non - Profit Group / Charity Event $175.00 [June 24, 2015; R:69 -2015] Special Event Permit Application Fee (to Include Dances and Other Special Events) $100.00 On time submittal [June 24, 2015; R:69 -20151 Late fee (An application is late if it is not submitted at least 30 working days prior to the special event.) $45.00 [June 24, 2015; R:69 -20151 Junk Collector $26.75 For each individual listed [SSFMC Ch. 6.56] Massage Establishment or Bath House: [SSFMC Ch. 10.16] Initial Permit $750.00 Per individual Annual Renewal $125.00 Per individual [June 14, 2006; R:42 -2006] Massage Practitioner: Initial Permit $250.00 For each individual listed Annual Renewal $125.00 Per individual [June 14, 2006; R:42 -2006] Sale or Transfer $500.00 For each new individual Pawnbroker /Secondhand Goods Background Investigation: [SSFMC Ch. 6.92] Dealer $750.00 For each permit [June 14, 2006; R:42 -20061 Employee $150.00 For each permit 22 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Fortune Telling $750.00 For each permit [SSFMC Ch. 6.80] [June 14, 2006; R:42 -2006] Concealed Weapon (Penal Code): Initial Permit $65.00 For each initial application and Renewal (every 2 years) $20.00 For each renewal per individual [June 22, 2005; R:72 -2005] Temporary Sidewalk Sales or Display $70.00 For each one [SSFMC Ch. 6.90] Tow Vehicle Operator: Initial Permit and Annual Renewal $125.00 [Oct 12, 2011; R:125 -2011] Tow Vehicle Driver Permit and Five -Year $50.00 For each driver [Oct 12, 2011; R:125 -2011] Renewal: Tow Service Franchise Fee 1ST year of Franchise Agreement $40.00 Per vehicle [Oct.26, 2011; 0:1450 -2011] 2nd year of Franchise Agreement $45.00 Per vehicle [Oct. 26, 2011; 0:1450 -2011] 3r year and beyond of Franchise Agreement $50.00 Per vehicle [Oct 26, 2011; 0:1450 -2011] Replacement of Lost, Stolen, or Mutilated Permits. $25.00 For each permit [June 22, 2005; R:72 -2005] Reissued Permits $25.00 For each permit [June 22, 2005; R:72 -2005] All entities, whether non - profit or for profit, holding a parade, carnival, or festival are subject to City application, review and permit procedures regardless of whether or not a permit fee is imposed. Such entities may be subject to charges for services rendered by City personnel in support of the conduct of the event. 23 Photograph CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Unless noted otherwise, all fees were adopted on June 27, 1990 in Resolution #95 -90. Miscellaneous Fees Vehicle Abatement $300.00 For each vehicle [June 22, 2005; R:72 -2005] Black and White or Color: From Digital Negatives, 3 x 5 or 4 x 6 $2.00 Per copy; $20.00 minimum [June 22, 2005; R:72 -20051 From Slides, 3 x 5 or 4 x 6 $2.50 Per copy; $20.00 minimum [June 22, 2005; R:72 -20051 From Existing Photographs $20.00 Minimum per copy [June 22, 2005; R:72 -20051 Digital Photographs on Disks $25.00 Per disk (included all photographs related to incident) [June 14, 2006; R:42 -2006] Miscellaneous Fees Vehicle Abatement $300.00 For each vehicle [June 22, 2005; R:72 -2005] Video Tape $40.00 For each copy DVD Video $40.00 For each copy [June 14, 2006; R:42 -2006] In Car Video — DVD $50.00 For each copy [June 23, 2010; R:62 -2010] Cassette Tape $10.00 For each copy CD — Audio $25.00 [July 22, 2009; R:73 -2009] Police Reports $0.25 Per page [June 28, 2000; R:77 -2000] 24 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Special Personnel Services * *Hourly salary plus 40% for benefits plus 30% in administration charges; 30- minute minimum [June 24, 2015; R:69 -2015] Security Personnel (Police Officer) Staff Police Officer $110.00 Per hour [June 24, 2015; R:69 -2015] Discounted Rate for SSFUSD $90.00 Per hour Transcripts * *See the City Clerk Department for these fees Emergency Response to Driving Under the Influence (DUI) Accidents * *Actual wages plus 50% overhead [June 14, 2006; R:42 -2006] Towed Vehicle Release, Negligent Operator $100.00 Per vehicle [July 22, 2009; R:73 -2009] Plan Check & Condition Formulation A fee will not be charged to individual home owners or individual business tenants completing minor tenant space improvements. ** * *Hourly direct contract plan check cost [June 25, 1997; R:74 -1997] Site Inspections. This fee will not be charged to individual home owners or individual business tenants completing minor tenant space improvements. ** * *Hourly direct contract plan check cost [June 25, 1997; R:74 -1997] Firearm Storage Administration Fee: Single Firearm $150.00 [June 24, 2015; R:69 -2015] Each Additional Weapon $100.00 [June 24, 2015; R:69 -2015] Clearance Letter $10.00 [June 9, 2004; R:53 -20041 ** Definition of "minor tenant space improvements ": (Commercial) improvements that do not require land use approvals through the Planning Commission or City Council. 25 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Chapter 6: Fire Department Fire Service Ambulance Transportation ALS 1 $1,950.00 [June 22, 2016; R -XX -20161 ALS II $1,950.00 [June 22, 2016; R -XX -2016] BLS (Emergency) $1,950.00 [June 22, 2016; R -XX -2016] BLS (Non- Emergency) $680.00 [June 24, 2015; R:69 -2015] Contracted BLS Inter - Facility $401.00 [June 24, 2015; R:69 -2015] Mileage (All levels) $50.00 (Per loaded mile; billed in 1 /10ths) [June 22, 2016; R -XX -2016] Oxygen $120.00 [June 22, 2016; R -XX -2016] Fire Service EMS Training First -Aid / CPR / AED Classes for Residents (cost of textbook and certification card) $15.00 Per person [June 9, 2004; R:53 -20041 First -Aid / CPR / AED Classes for Non - residents $100.00 Per person [June 22, 2016; R -XX -20161 First -Aid / CPR Classes Provided for SSF Businesses $55.00 Per person [June 9, 2004; R:53 -20041 Heartsaver® CPR /AED $50.00 Per person [June 22, 2016; R -XX -2016] Pediatric First Aid / CPR / AED $120.00 Per person [June 22, 2016; R -XX -20161 26 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 American Heart Association "Professional Level" courses for the public and other outside agencies [June 9, 2004; R:53 -20041 EMT Refresher Course $600.00 Per person [June 22, 2016; R -XX -20161 EMT Certification Class $1,600.00 Per person [June 22, 2016; R -XX -20161 Pediatric CPR / AED $55.00 Per person [June 22, 2016; R -XX -20161 ACLS Knowledge and Skills Review Workshops $175.00 Per person Initial Recognition: Pediatric Advanced Life Support (PALS) $235.00 Per person Advance Cardiac Life Support (ACLS) $235.00 Per person Basic Life Support - Health Care Provider (BLS -HCP) $75.00 Per person Re- recognition: Pediatric Advanced Life Support PALS) $190.00 Per person Advance Cardiac Life Support (ACLS) $190.00 Per person Basic Life Support - Health Care Provider (BLS -HCP) $50.00 Per person 12 Lead EKG Class $200.00 Per person Geriatric Education for Emergency Medical Services $190.00 Per person Infrequent Paramedic Skills $80.00 Per person Other EMS Continuing Education Classes * *$6.00 — $10.00 per hour per person, depending on the class, cost of instruction, etc. Student Materials, Supplies, etc. Required to Participate * *Actual cost plus 24% to cover cost, state sales tax and shipping Certification Fees required by Certifying Authority *$5.00 *Plus actual cost 27 Fire Training Division CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Unless noted otherwise, all fees were adopted on June 9, 2004 in Resolution #53 -2004. Emergency Response Team Class $10.00 Per hour per person Permit Required Confined Space Class $10.00 Per hour per person Hazardous Materials Responder Class $10.00 Per hour per person Technical Rescue Class $10.00 Per hour per person Vehicle Extrication Class $10.00 Per hour per person Other Fire Training Continuing Education Classes * *$6.00 — $10.00 per hour per person depending on the class, cost of instruction Student Materials, Supplies, etc. Required to Participate * *Actual cost plus 24% to cover cost, State sales tax and shipping Certification Fees required by Certifying Authority *$5.00 *Plus actual cost 28 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Fire Prevention Division Permits and Fees A fee in accordance with the following schedule shall be paid to the Fire Prevention Division at the time of application for: (1) Fire Construction Permit, (2) Inspections, (3) Operational Permit, (4) Special Activity Permit, (5) any other service. Such fee shall not be refunded upon failure of the applicant to receive the permit. Failure to apply for the necessary permits or service may result in an order from the fire marshal to obtain a permit or service. Such an order shall be considered as application made for the necessary permit or service. Fees are payable upon permit application. Failure to pay for a permit, plan review or inspection fees imposed by this fee schedule, within the time period specified, shall render such permit null and void. All terminology not defined in this chapter shall be defined as stated in the Uniform Fire Code as adopted by the City of South San Francisco. Fire Protective Systems Construction Permit Unless otherwise noted, all fees are based on the provisions of the Uniform Administrative Code, adopted on January 22, 2003 in Resolution 12 -2003 and on February 12, 2003 in Resolution 16 -2003. 29 Fees for existing residential buildings Up to $6,000 $125.00 minimum fee $6,001 to $25,000 * *$63.00 for the first $2,000, plus $12.50 for each additional $1,000 in value or fraction thereof $25,001 to $50,000 * *$352.00 for the first $25,000, plus $9.00 for each additional $1,000 in value or fraction thereof $50,001 to $100,000 * *$580.00 for the first $50,000, plus $6.25 for each additional $1,000 in value or fraction thereof $100,001 to $500,000 * *$895.00 for the first $100,000 plus $5.00 for each additional $1,000 in value or fraction thereof $500,001 to $1 million * *$2,855.00 for the first $500,000, plus $4.25 for each additional $1,000 in value or fraction thereof Greater than $1 million * *$4,955.00 for the first $1 million, plus $2.75 for each additional $1,000 in value or fraction thereof Construction Without a Permit * * Two times the permit fee 29 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Fees for new residential and all commercial or industrial buildings *$125.00 Or $75.00 Basic Fee when other Fire Prevention fees apply [July 22, 2009; R:73 -2009] Up to $6,000 * *$125.00 minimum fee $6,001 to $25,000 * *$69.25 for the first $2,000, plus $14.00 for each additional $1,000 in value or fraction Inspections Outside Normal Business Hours $125.00 thereof $25,001 to $50,000 * *$391.75 for the first $25,000, plus $10.10 for Construction Re- inspection Fees Assessed Under Provisions of Section 305 8 UAC. $125.00 each additional $1,000 in value or fraction thereof $50,001 to $100,000 * *$643.75 for the first $50,000, plus $7.00 for each additional $1,000 in value or fraction thereof $100,001 to $500,000 * *$993.75 for the first $100,000 plus $5.60 for each additional $1,000 in value or fraction thereof $500,001 to $1 Million * *$3,233.75 for the first $500,000, plus $4.75 for each additional $1,000 in value or fraction thereof Greater than $1 Million * *$5,608.75 for the first $1 million, plus $3.65 for each additional $1,000 in value or fraction thereof Construction Without a Permit * *Two times the permit fee. Other Fire Prevention Inspections Annual Fire Inspection (Basic) *$125.00 Or $75.00 Basic Fee when other Fire Prevention fees apply [July 22, 2009; R:73 -2009] Non - Construction Fire Re- inspection Fee $125.00 Hourly [July 22, 2009; R:73 -2009] Inspections Outside Normal Business Hours $125.00 Hourly; two -hour minimum [July 22, 2009; R:73 -2009] Construction Re- inspection Fees Assessed Under Provisions of Section 305 8 UAC. $125.00 Hourly [July 22, 2009; R:73 -2009] 30 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Fees for the inspections listed above will be the hourly rate indicated or the total hourly cost to the jurisdiction, whichever is greatest. The cost shall include supervision, overhead, equipment hourly wages and fringe benefit costs of the employees involved. Operational Permits Aerosol Products $125.00 [June 9, 2004; R:53 -20041 Inspections for Which a Fee is not Specifically Indicated $125.00 Hourly; one -half hour minimum [July 22, 2009; R:73 -2009] Automobile Wrecking Yard Annual High -rise Building $125.00 Hourly, two -hour minimum [July 22, 2009; R:73 -2009] Battery Systems $125.00 For each system New Occupancy/ Business $125.00 [July 22, 2009; R:73 -2009] Home Safety Inspection $125.00 For each residence [June 22, 2011; R:85 -2011] Group R, Division 1 Occupancies; Including Condominiums Classified as Group R, Division 3 with 3 or More Dwelling Units Per Building $10.00 For each living unit Minimum Charge $125.00 [June 14, 2006; R:42 -2006] Fire Clearance $125.00 [July 22, 2009; R:73 -2009] Title 19, 5 Year Automatic Fire Sprinkler Certification $125.00 For each system Pre - inspection of Residential Care Facilities $50.00 Expedited Fire Plan Checking -- Fire and Life Safety 35% Of the Building Permit Fee Expedited Fire Plan Checking -- Fire Protection Systems 35% Of the Building Permit Fee Fees for the inspections listed above will be the hourly rate indicated or the total hourly cost to the jurisdiction, whichever is greatest. The cost shall include supervision, overhead, equipment hourly wages and fringe benefit costs of the employees involved. Operational Permits Aerosol Products $125.00 [June 9, 2004; R:53 -20041 Assemblies $125.00 Automobile Wrecking Yard $125.00 [June 9, 2004; R:53 -20041 Battery Systems $125.00 For each system 31 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Candles and Open Flames in Assembly Areas $125.00 For each assembly [June 9, 2004; R:53 -20041 Combustible Fiber Storage $125.00 [June 9, 2004; R:53 -20041 Combustible Material Storage $125.00 Commercial Rubbish - handling Operation $125.00 Compressed Gases $125.00 For each system Cryogens $125.00 For each system Dry Cleaning Plants $125.00 Dust Producing Operations $125.00 [June 9, 2004; R:53 -2004] Fire Alarm $125.00 For each location / building Flammable of Combustible Liquids, Pipelines, Store, Handle, or Use. $125.00 For each tank /system /location /building Hazardous Materials Storage, Transport on Site, Dispense, Use, or Handle Chemicals. $125.00 For each location /building that contains 55 gallons or more of a liquid, 500 pounds or more of a solid, or 200 cubic feet or more of a compressed gas Hazardous Materials in Excess by Classification; Store, Transport on Site, Dispense, Use, or Handle Chemicals in Excess of Amounts Listed in Table 105 -C. $125.00 For each class of chemicals at each location / building in addition to required hazardous materials storage permit listed above. High -piled Storage $125.00 For each location / building Institutions and Day Care $125.00 For each location / building [June 9, 2004; R:53 -2004] Large Family Day Care $125.00 For each location / building [June 9, 2004; R:53 -20041 c ;a CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Lumberyards $125.00 Liquefied Petroleum Gases $125.00 For each tank Magnesium Working $125.00 [June 9, 2004; R:53 -20041 Motor Vehicle Fuel Dispensing Stations $125.00 For each location / building Organic Coatings $125.00 [June 9, 2004; R:53 -20041 Ovens, Industrial Baking or Drying $125.00 For each oven / furnace / kiln Permit - Required Confined Space $125.00 Per space Pyrotechnical Special Effects Material $125.00 [June 9, 2004; R:53 -20041 Radioactive Materials $125.00 For each location / building Refrigeration Equipment $125.00 For each system Residential Care and Residential Care for the Elderly $125.00 For each location / building [June 9, 2004; R:53 -20041 Repair Garages $125.00 Spraying or Dipping $125.00 per booth / tank Tire Storage $125.00 [June 9, 2004; R:53 -2004] Wood Products $125.00 [June 9, 2004; R:53 -20041 Welding and Cutting Operations $125.00 For each location / building Failure to Obtain a Permit * *Two times the permit fee 33 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Special Activity Permits Asbestos Removal $125.00 For each location / building / task Flammable or Combustible Liquids: Remove, Install, Construct, Alter or Abandon an Underground or Above Ground Tank $125.00 For each tank or task Hazardous Materials; Install, Repair, Abandon, Remove, Place Out -of- Service, Tanks or Piping, Close or Substantially Modify a Storage Facility $125.00 For each tank / piping / task or facility Bowling Pin or Alley Refinishing Using a Flammable / Combustible Liquid $125.00 Candles or Open Flames in Assembly Areas $125.00 For each event Carnivals and Fairs $125.00 For each event Christmas Tree Lots $125.00 For each event Explosives or Blasting Agents $125.00 [June 9, 2004; R:53 -20041 Fire Hydrants and Water - Control Valves $125.00 For each event Fireworks $125.00 For each hydrant and water - control [June 9, 2004; R:53 -20041 Fireworks Displays $125.00 For each event [June 9, 2004; R:53 -20041 Fumigation /Thermal Insecticide $125.00 each occurrence [July 22, 2009; R:73 -091 Open Burning $125.00 For each event Parade Floats $125.00 For each event [June 9, 2004; R:53 -20041 Temporary Membrane Structures (tents) $125.00 For each structure 34 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Temporary Permit (less than 30 days) $85.00 For each task / activity Failure to Obtain a Permit * *Two times the permit fee Miscellaneous Fire Prevention Fees Hazard Mitigation Fee * *The cost shall include the provision of scene supervision, overhead, equipment, hourly wages and fringe benefit costs of the employees that responded to the incident. [July 22, 2009; R:73 -2009] Minimum Fire Protection System Plan Check $125.00 For a valuation of $6,000.00 or less [July 22, 2009; R:73 -2009] Application for Use of Alternate Methods of Protection. $250.00 Per request Emergency Response DUI Cost Recovery * *The cost shall include the provision of scene supervision, overhead, equipment, hourly wages and fringe benefit costs of the employees that responded to the incident. Emergency Response Hazmat Cost Recovery * *The cost shall include the provision of scene supervision, overhead, equipment, hourly wages and fringe benefit costs of the employees that responded to the incident. Investigations $125.00 Hourly [July 22, 2009; R:73 -2009] Fire Plan Checking — Fire and Life Safety 40% Of the Building Permit fee Fire Plan Checking — Fire Protection Systems 65% Of the Fire Construction Permit fee Expedited Plan Checking 35% Of the Fire Construction / Building Permit Fee 35 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Additional Fire Plan Review $125.00 Hourly [July 22, 2009; R:73 -20091 Bicycles, New and Used, and Motor Bicycle Licenses $2.00 Per year or any portion of a year Fire Watch * *The cost shall include the provision of scene supervision, overhead, equipment, hourly wages and fringe benefit costs of the employees that responded to the incident. Registration Certificate $2.00 Per year or any portion of a year Key Box Service $50.00 Per location / building Transfer of Registration Certificate $1.00 Each Preventable False Alarms 2° alarm $100.00 Each 3` alarm $200.00 4t and other additional alarms within 12 months of the 1" preventable alarm $300.00 Vehicle Abatement $300.00 [June 14, 2006; R:42 -2006] Vehicle Storage (less than 20 feet in length) $60.00 Per calendar day [June 14, 2006; R:42 -20061 Plan Digitizing Fee 5% Of the Building / Fire Permit fee [June 22, 2016; R -XX -20161 Record Researching and Copying $0.25 For each page copied (see note on research — page 4) Miscellaneous Unless noted otherwise, all fees were adopted on June 27, 1990 in Resolution #95 -90. fc�: Bicycles, New and Used, and Motor Bicycle Licenses $2.00 Per year or any portion of a year Registration Certificate $2.00 Per year or any portion of a year Transfer of Registration Certificate $1.00 Each Replacement of License or Registration Certificate. $1.00 Each fc�: CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Reproduction of Printed Fire and Paramedic Reports $0.25 For each sheet [June 28, 2000; R:77 -2000] Administrative Code Enforcement Fee (for failure to correct violations after receiving $125.00 [July 22, 2009; R:73 -2009] Courtesy Notice from Fire Prevention Division 14 day grace period to correct) 37 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Chapter 7: Public Works Department Engineering Division Inspection and Encroachment Fees are based on the cost of construction of the public improvements, with land values excluded. Encroachment Permit Processing Fee Cost of Improvements: Up to $5,000 3.5% Of the cost; $100.00 minimum [June 28, 2000; R:77 -2000] $5,000 to $10,000 *$175.00 *Plus 2.5% of the balance over $5,000.00 [June 27, 1990; R:95 -1990] $10,000 and over *$300.00 *Plus 2% of the balance over $10,000.00 [June 27, 1990; R:95 -1990] Encroachment Permit Inspection Fee $200.00 Minimum includes 2 site visits for projects valued over $1,000.00. [July 22, 2009; R:73 -2009] Re- inspection -- First Two Visits * *No inspection fee per application for under $1,000.00 - 2 visits included [July 22, 2009; R:73 -2009] Additional Visits Beyond Two $100.00 Per visit [July 22, 2009; R:73 -2009] Earth Transportation $0.10 For each cubic yard; $100.00 minimum [June 28, 2000; R:77 -2000] Miscellaneous Processina Fee On -site Inspection /processing fee for the recordation of the condition of the private $150.00 Per recordation sewer lateral. [June 27, 2012; R:48 -2012] Off -site video inspection /processing fee for the recordation of the condition of private $75.00 Per recordation sewer lateral. [June 11, 2014; R: 67 -2014] 38 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Subdivision Maps Inspection Deposit 2% Of the est. cost of the public improvements [June 27, 1990; R:95 -1990] Major Subdivision Tentative Map *$500.00 *Plus $25.00 for each lot or dwelling unit [September 12, 1984; R:142 -1984] Final Map Filing Fee *$1,000.00 *Plus $50.00 for each lot or dwelling unit, plus the necessary recording fee [June 28, 2000; R:77 -2000] Minor Subdivision Tentative Map *$500.00 *Plus $25.00 for each lot or dwelling unit [December 15, 1982; R:173 -1982] Parcel Map Filing Fee $500.00 For each map, plus the nec. recording fee [June 28, 2000; R:77 -2000] Lot Line Adjustment $400.00 For each adjustment between two adjacent lots, plus consulting land surveyor's plan check costs [August 11, 1998; R:106 -1998] Site Inspections '/z hour minimum * *Hourly salary, plus 40% in benefits and another 30% in administrative costs; [June 27, 1990; R:95 -1990] Assessment District Reapportionment *$300.00 *Plus $50.00 for each lot [June 26, 1991; R:77 -1991] Easement Abandonment Request $400.00 For each easement [June 26, 1991; R:77 -1991] Subdivision and Parcel Map Plan Check Coordination and administration costs '/z hour minimum, to be paid prior to filing the Parcel or Final Map * *Hourly salary, plus 40% in benefits and another 30% in administrative costs; [August 11, 1998; R:106 -1998] 39 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 'ransportation ingle trip, or a modification of an original permit $16.00 [July 22, 2009; R:73 -2009] annual or repetitive permit $75.00 [July 22, 2009; R:73 -2009] .opies .4" X 36" or smaller $12.00 Each [June 27, 2012; R:48 -2012] arger than 24" X 36" $16.00 Each [June 27, 2012; R:48 -2012] Miscellaneous Fees research Assistance $40.00 For each hour or fraction of an hour 1 hour minimum 'ainting of any curb to designate a parking Restriction — Property owner request for $150.00 Per zone Jew curb zone — approved by Traffic Advisory Committee [June 11, 2014; R:67 -2014] Gradina Permits 50 Cubic Yards or Less * *No Fee [December 15, 1982; R:173 -1982] 51 to 100 Cubic Yards $100.00 101 to 1,000 Cubic Yards $150.00 1,001 to 10,000 Cubic Yards $200.00 $10,001 to 100,000 Cubic Yards *$200.00 *For the first 10,000 cubic yards Plus $100.00 for each additional 10,000 cubic yards or fraction thereof 40 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 100,001 to 200,000 Cubic Yards *$1,100.00 *For the first 100,000 cubic yards Plus $60.00 for each additional 10,000 cubic yards or fraction thereof 51 to 100 Cubic Yards $30.00 200,001 Cubic Yards or More *$1,700.00 *For the first 200,000 cubic yards Plus $30.00 for each additional 101 to 1,000 Cubic Yards 10,000 cubic yards or fraction thereof *For the first 100 cubic yards plus $14.00 for each additional 100 cubic yards or fraction thereof Other plan checking and additional plan reviews required by changes, additions, or * *Hourly salary, plus 40% for benefits, plus revisions to approved plans. 30% in administrative charges *For the first 1,000 cubic yards plus $12.00 for each additional 1,000 cubic yards or fraction thereof One -half hour minimum The fee for a grading permit authorizing additional work to that already approved under a valid permit shall be the difference between the fee paid for the original permit and the fee shown for the entire project. Grading Inspection Fees 50 Cubic Yards or Less $20.00 51 to 100 Cubic Yards $30.00 101 to 1,000 Cubic Yards *$30.00 *For the first 100 cubic yards plus $14.00 for each additional 100 cubic yards or fraction thereof 1,001 to 10,000 Cubic Yards *$156.00 *For the first 1,000 cubic yards plus $12.00 for each additional 1,000 cubic yards or fraction thereof 10,001 to 100,000 Cubic Yards *$264.00 *For the first 10,000 cubic yards plus $54.00 for each additional 10,000 cubic yards or fraction thereof 100,001 or More Cubic Yards *$750.00 *For the first 100,000 cubic yards plus $30.00 for each additional 100,000 cubic yards or fraction thereof 41 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Other Inspections Inspections Outside of Normal Business Hours Three -hour minimum * *Hourly salary plus 50% overtime rate, plus 50% for benefits on base rate, plus 12% in administrative charges Re- inspection Assessed Under Provisions of Section 305(h) '/z hour minimum * *Hourly salary, plus 50% for benefits on base rate, plus 12% in administrative charges Inspections for which a fee is not specifically indicated '/z hour minimum * *Hourly salary, plus 50% for benefits on base rate, plus 12% in administrative charges 42 Water Quality Control Division Pretreatment Fee Schedule CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Unless noted otherwise, all fees became effective on Julv 22, 2009, R: 73 -09 43 Permits and Renewals: (valid for 3 year time intervals) Significant Industrial Users $ 450.00 Every 3 years All Other Required Businesses $ 120.00 Every 3 years Permit Processing (applications) $55.00 Each Inspections - Underground Tank $75.00 Per hour Inspections - Outside of Normal Pretreatment Activities $75.00 Per hour with a 2 hour minimum Inspections - Outside of Normal Business Hours $90.00 Per hour with a 2 hour minimum Special Monitoring Activities for Enforcement and Surveillance $75.00 Per hour Special Sampling /Equipment Use $150.00 Per hour Wastewater Analysis BOD $80.00 Per test COD $55.00 Per test TSS $40.00 Per test Oil & Grease $95.00 Per test Metals (except Hg) $30.00 Per test Hg $80.00 Per test pH $20.00 Per test Bioassay $450.00 Per test, [June 11, 2014; R:67 -20141 CN $135.00 Per test PAH $300.00 Per test Phenol $105.00 Per test Ammonia $40.00 Per test Conductivity $40.00 Per test Oxygen Uptake Rate $150.00 Per test Others * *To be determined by Plant Superintendent 43 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Parking Meter Rates and Time Limits By Resolution of the Parking Place Commission and Approval of the City Council Unless noted otherwise, all fees were adopted on June 22, 2016; R -XX -2016 parking meters and lots operate Monday through Saturday, from 9 Wto6PM Minimum purchase with credit card $1.00 Grand Avenue Maple Avenue (200 and 300 blocks) Linden Avenue (200 and 300 blocks) Cypress Avenue (200 and 300 blocks) Baden Avenue (300 block) Miller Avenue, Linden to Maple Miller Avenue, Airport to Linden, Airport Boulevard, Lux Avenue, Cypress Avenue (400 and 500 blocks), Linden Avenue (100 and 400 blocks 24 minute spaces Spaces in Parking Lot Numbers: #1 #4 #2 (west) #5 (west) #12 #15 Proposed Minimum Hourly Rate $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 Proposed Maximum Hourly Rate $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 $0.50 $3.00 $0.50 $3.00 $0.50 $3.00 $0.50 $3.00 $0.50 $3.00 $0.50 $3.00 44 Set Hourly Rate subject to change $1.00 $0.75 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 $0.50 $0.50 $0.10 per 3 minutes $0.75 $0.75 $0.75 $0.75 $0.75 $0.75 Per hour, up to two hours Per hour, up to two hours Per hour, up to two hours Per hour, up to two hours Per hour, up to two hours Per hour, up to ten hours Per hour, up to two hours Per hour, up to two hours Per hour, up to two hours Per hour, up to two hours Per hour, up to five hours Per hour, up to two hours Per hour, up to two hours [July 11, 2007; R:73 -20071 Per hour, up to two hours [July 11, 2007; R:73 -20071 Per hour, up to two hours [July 11, 2007; R:73 -20071 Per hour, up to two hours [July 11, 2007; R:73 -20071 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 #3 $0.50 $3.00 $0.50 Per hour, up to two hours #16 $0.50 $3.00 $0.50 Per hour, up to two hours #11 $0.50 $3.00 $0.50 Per hour, up to ten hours [July 11, 2007; R:73 -20071 Miller Avenue Parking Garage Parking Meter Reservation Construction only $35.00 Per day, per parking meter 24 minute parking meters cannot be reserved [June 11, 2014; R:67 -20141 45 Proposed Minimum Cost Proposed Maximum Cost Set Hourly Rate subject to change [June 27, 2012; R:48 -2012] Metered Spaces $0.50 $0.50 $0.50 Per hour Daily Permit $1.50 $3.00 $1.50 Per day Monthly Permit $20.00 $40.00 $20.00 Per month Annual Permit $220.00 $440.00 $220.00 Per year, January - December Parking Meter Reservation Construction only $35.00 Per day, per parking meter 24 minute parking meters cannot be reserved [June 11, 2014; R:67 -20141 45 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Chapter 8: Library Department Damaged and Missing Materials (See also Lost, Replacement Charges) Changes Approved By the Library Board of Trustees on February 24, 2015 Unless noted otherwise, all fees became effective on July 1, 1993 AV Materials (contents or item damage) * *Actual cost of each item, plus processing fee [June 26,2002; R:63 -021 CD Cases, Replacement of Lost or Damaged: Single CD Cases $1.00 Each [June 28, 2000; R:77 -2000] 2 Capacity CD Cases $2.00 Each [June 13, 2007; R:57 -2007] 4 Capacity CD Cases $3.00 Each [June 26, 2013; R:63 -2013] 6 Capacity CD Cases $4.00 Each [June 26, 2013; R:63 -2013] DVD Cases, Replacement of Lost or Damaged: Single Case $2.00 Each [June 22, 2005; R:72 -2005] Double Case $4.00 Each [June 26, 2013; R:63 -2013] Liner Notes, Cover Sleeves $2.00 Each [June 22, 2005; R:72 -2005] Missing Book, DVD, etc. from Set * *Actual cost of set, plus processing fee Missing, CD —from Audio Book Vendors that offer Replacement * *Prorated cost of set, plus processing fee [June 9, 2004; R:53 -20041 46 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Books -on CD binder albums, replacement of lost or damaged: 6 capacity (small /thin) $4.00 Each [June 26, 2013; R:63 -2013] 12 capacity (medium) $5.00 Each [June 26, 2013; R:63 -2013] 15 capacity (large /thick) $6.00 Each [June 26, 2013; R:63 -2013] Barcode (Peninsula Libraries Automated Network policy) $1.00 Each Book Covers: Regular $0.50 Each [June 22, 2005; R:72 -2005] RFID Security Tag $1.00 Each [June 27, 2012; R:48 -2012] Books * *Actual cost of each item, plus a processing fee Equipment * *Actual cost of each item, plus a processing fee Fines for Overdue Materials — Adult Borrowers Adult Materials, Books, Audio, Video, Magazines, DVDs, etc. $0.25 Daily; $8.00 maximum per item [June 22, 2011; R:85 -2011] Children's Materials — Books, Audio, Video, Magazines, DVDs etc. $0.15 Daily; $ 3.90 maximum per item [June 26, 2013; R:63 -2013] 47 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Supplies and Charges set by the Friends of the Library Ongoing and Special Sales, Books and A /V, Used or Donated: * *Actual cost for each item plus processing fee [June 9, 2004; R:53 -20041 Paper, small /pocket /mass market *$0.25 *And up — as marked or listed [June 22, 2005; R:72 -2005] Paper, large /trade; Hardback *$0.50 *And up — as marked or listed [June 22, 2005; R:72 -2005] Special Items * *As marked [May, 1996] Community Learning Center Activity Take Home Bags: A/V (DVDs, CDs, Books on CD, etc.) *$0.50 *And up — as marked or listed [June 24, 2015; R:69 -2015] Book $ 5.00 Each Special Items, incl. Bookbags, canvas * *As marked [May, 1996] Lost, Replacement Charges Refunds for lost and paid Library books will be made within 90 days of payment, and only for items not more than 1 year overdue. Lost and paid audiovisual pieces /parts are not refundable. Refunds will be made for items paid for at a South San Francisco Public Library. An SSF payment receipt must accompany refund requests. The processing fee is non - refundable. Refunds are processed through the Finance Department and mailed to the patron. Refunds can take 1 month to process. (June 13, 2007 R:57 -20071 Books, AV, Equipment, etc. Note: Rare /Out -of -Print materials — charges may reflect current value, whichever is higher amount * *Actual cost for each item plus processing fee [June 9, 2004; R:53 -20041 Magazines -- See Processing Fee Below * *Actual item cost, plus a processing fee Community Learning Center Activity Take Home Bags: Complete Bag $30.00 Each Book $ 5.00 Each Video $15.00 Each Stuffed Animal or Game $15.00 Each [June 22, 2005; R:72 -2005] 48 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Processing Fee (Peninsula Library Automated Network Policy) Applies to all Materials: Catalogued Materials $5.00 Each Generic Materials $2.00 Each Miscellaneous Charges Past Due Patron Accounts Referred to a Collection Agency $10.00 Per referral [June 28, 2000; R:77 -2000] PayPal Convenience Fee (for processing online financial transactions for fee -based services such as Interlibrary Loan requests and obituary searches) $0.50 Per transaction [June 26, 2013; R:63 -2013] Computer Printouts [June 9, 2004; R:53 -20041 Black & White $0.15 Per sheet Color $0.50 Per sheet History Book — SSF $5.00 Each [June 24, 2015; 11:69 -20151 History Room Photographs — Digital Copies New scan $20.00 Existing scan $15.00 CD $1.00 Each; + actual price of shipping [July 22, 2009; R:73 -20091 History Room Photographs Print Copies $15.00 Per item, plus the cost of reproduction Holds * *See reserves below Postcards -- SSF, 3.5" x 5" [June 22, 2005; R:72 -20051 Black and White $0.50 Each Color $1.00 Each Microfilm Copies $0.25 Each [July 14, 1999; R:101 -19991 49 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Photocopy $0.20 Per page [June 11, 2003; R:48 -20031 Postcard, ID * *Price set by United States Postal Service Reserve: Out of County Reserve / Inter - Library Loan [June 13, 2007; R:57 -20071 SSF residents $3.00 Collected at the time the reserve is placed non - residents $5.00 Collected at the time the reserve is placed Returned Check, Insufficient Funds * *See Finance Department Section Staff Research — general research requests, including local history research and site surveys $40.00 Per hour or portion thereof [June 14, 2006; R:42 -2006] Staff Research — Obituaries (Search only papers /microfilm available in our collections; must provide date; Payable in advance by cash or money order (no refunds) [July 22,2009; R73 -20091 San Mateo County residents Free All others $20.00 USB Drives * *$4.00 - $10.00, depending upon unit cost [June 24, 2015; R:69 -2015] Field Trip Fee * *$10.00 - $40.00 depending upon cost of transportation, admission, etc. [July 22, 2009; R:73 -20091 50 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Chapter 9: Parks and Recreation Department By Resolution of the Parks and Recreation Commission Unless noted otherwise, all fees were adopted on June 22, 2005 in Resolution #72 -2005. Child Care Programs Enrichment and Sports Camps core programs are 10 am to 4 pm. Fees include before and after camp care, available from 7:30 am to 10 am, and 4 pm to 6 pm. Before /After School Day Camp Resident Non - Resident 5 Days / With Before School Care Traditional Summer Camp $165.00 $195.00 Per week [June 24, 2015; R:69 -2015] Per month 3 Days / With Before School Care $270.00 Per month Spring Camp $33.00 $38.00 Per day [June 24, 2015; R:69 -2015] $180.00 Per month Winter Camp $33.00 $38.00 Per day [June 24, 2015; R:69 -2015] Full of Fun Camp $200.00 Per week [June 27, 2012; R:48 -2012] Camps at Terrabay All fees adopted, except where noted, June 26, 2002, R: 63 -02 Enrichment Camps $205.00 $230.00 Per week [June 26, 2013; R:63 -2013] Sports Camps $205.00 $230.00 Per week [June 26, 2013; R:63 -2013] Enrichment and Sports Camps core programs are 10 am to 4 pm. Fees include before and after camp care, available from 7:30 am to 10 am, and 4 pm to 6 pm. Before /After School Day Camp [June 24, 2015; R:69 -2015] 5 Days / With Before School Care $396.00 Per month 5 Days / After School Care Only $342.00 Per month 3 Days / With Before School Care $270.00 Per month 3 Days / After Care Only $234.00 Per month 2 Days / With Before School Care $180.00 Per month 51 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Pre - School Child Care 5 Days/ Full Day Non - Resident Resident 2 Days / With After Care Only $156.00 Per month Before School Care Only -5 Days $125.00 Sibling Discount: Applies Only to Full -Time Before /After School, Pre - School 15% For 2 or more children enrolled. [June 28, 2000; R:77 -2000] Pre - School Child Care 5 Days/ Full Day $599.00 $672.00 Per month [June 24, 2015; R:69 -2015] 5 Days/ Half Day $525.00 $588.00 Per month [June 24, 2015; R:69 -2015] 3 Days/ Full Day $370.00 $416.00 Per month [June 24, 2015; R:69 -2015] 3 Days/ Half Day $325.00 $364.00 Per month [June 24, 2015; R:69 -2015] 2 Days/ Full Day $257.00 $288.00 Per month [June 24, 2015; R:69 -2015] 2 Days/ Half Day $225.00 $252.00 Per month [June 24, 2015; R:69 -2015] Late Pick -up: All Child Care Programs (for each minute after closing time) $5.00 [June 26, 2013; R:63 -2013] Processing Fee / New Enrollment For Pre - School and After - School Recreation Programs $60.00 $60.00 Per application [July 22, 2009; R:73 -2009] Waiting List Fee $25.00 Per registration application, to hold space on waiting list 52 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Non - Resident Resident Document Retrieval Fee $25.00 Retrieval of documented information, i.e. tax, custodial Aquatic Classes duIt Admission $5.50 $5.50 Per Admission [June 24, 2015; R:69 -2015] Adult Script $34.00 $54.00 10 Admissions [June 24, 2015; R:69 -2015] Adult Script (Senior) $23.00 $34.00 10 Admissions [June 24, 2015; R:69 -2015] Child Admission $4.50 $4.50 Per Admission [June 24, 2015; R:69 -2015] Child Script $22.50 $44.00 10 Admissions [June 24, 2015; R:69 -2015] Family Swim (1 to 5 swimmers) $5.50 $5.50 Per Family Admission [June 22, 2016; R -XX -2016] Additional Swimmer(s) $2.25 $2.25 Per Admission [June 22, 2016; R -XX -20161 Swim Lessons Non - Resident Class Fees Add $15.00 Per Session [June 13, 2007; R: 57 -071 Infant Water Orientation $12.35 Per Hour [June 24, 2015; R:69 -2015] 53 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 54 Resident Non - Resident Baby /Aqua Tots $12.35 Per Hour [June 24, 2015; R:69 -2015] Child Lessons (Group) $12.35 Per Hour [June 22, 2016; R -XX -20161 Adult Lessons (Group) $12.35 Per Hour [June 24, 2015; R:69 -2015] Semi - Private & Private Lessons Semi- Private (Child or Adult) $24.15 Per Hour [June 24, 2015; R:69 -2015] Private (Child or Adult) $36.00 Per Hour [June 22, 2016; R -XX -2016] Adult Fitness $5.40 Per Hour [June 24, 2015; R:69 -20151 Drop in Aqua Zumba $5.00 Per Class [June 22, 2016; R -XX -20161 Adult Aquatic Exercise $5.40 Per Hour [June 24, 2015; R:69 -2015] Aqua Zumba $5.40 Per Hour [June 22, 2016; R -XX -2016] Masters/ Adult Lap Swim $5.50 $5.50 Daily [June 24, 2015; R:69 -2015] Masters /Adult Lap Swim Script $41.00 $41.00 10 Admissions [June 24, 2015; R:69 -2015] Masters / Adult Lap Swim Monthly $50.00 $58.00 Per Session [June 24, 2015; R:69 -2015] 54 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 55 Resident Non - Resident Water Safety Instructor: *Includes Books & Materials $190.00 $205.00 Per Session [June 22, 2016; R -XX -20161 Red Cross Fee $35.00 $35.00 Per Session [June 24, 2015; R:69 -20151 Lifeguard Training: *Includes Book & Materials $190.00 $205.00 Per Session [June 22, 2016; R -XX -20161 Red Cross Fee $35.00 $35.00 Per Session [June 27, 2012; R:48 -20121 unior Lifeguard Camp $100.00 $115.00 Per 1 week session (5 hours per day) [June 22, 2016; R -XX -2016] Swim Team $5,250.00 Annual [June 24, 2015; R:69 -2015] Pool Rental Annual Co- sponsorship Renewal Fee $150.00 Annual fee Non - Resident Rental Fee Add $20.00 Per Session [July 22, 2009; R:73 -20091 Participants 0 to 30 $162.00 $183.00 Per 1 % Hour [June 24, 2015; R:69 -20151 Participants 31 to 60 $183.00 $204.00 Per 1 % Hour [June 24, 2015; R:69 -20151 Participants 61 to 100 $204.00 $225.00 Per 1 % Hour [June 24, 2015; R:69 -20151 Locker Rental Small Lockers $0.25 $0.25 Per Day [June 26, 2002; R:63 -2002] Large Lockers $0.50 $0.50 Per Day [June 28, 2000; 11:77 -20001 55 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Picnic Fees 56 Resident Non - Resident Application Processing $35.00 $35.00 Per permit, added to each rental [June 13, 2007; R:57 -2007] Orange Park [July 22, 2009; R:73 -2009] Eucalyptus Shelter (15 Tables) - 10:00 am - 6 pm $295.00 $310.00 Per day, 8 hours Area #2 (2 tables) $32.00 $48.00 Per day [June 24, 2015; 11:69 -20151 Area #3 (3 tables) $47.00 $63.00 Per day [June 24, 2015; 11:69 -20151 Area #4 (4 tables) $63.00 $78.00 Per day [June 24, 2015; R:69 -2015] Area #5 (5 tables) $78.00 $95.00 Per day [June 24, 2015; R:69 -20151 Refundable Deposit - covers clean -up, repair, and /or overtime costs $200.00 $200.00 [June 27, 2012; R:48 -2012] Extended Hours $50.00 $50.00 Per hour Alta Loma Area #1 (6 tables) $95.00 $110.00 Per day Area #2 (2 tables) $32.00 $48.00 Per day [June 24, 2015; R:69 -2015] Area #3 (2 tables) $32.00 $48.00 Per day Avalon Park (5 small tables) $58.00 $74.00 Per day [June 24, 2015; R:69 -2015] Buri Buri Park 1 (6 tables) $95.00 $110.00 Per day [June 24, 2015; 11:69 -20151 11 (2 tables) $32.00 $48.00 Per day [June 24, 2015; 11:69 -20151 111 (3 tables) $47.00 $63.00 Per day [June 24, 2015; R:69 -20151 IV (3 tables) $47.00 $63.00 Per day [June 24, 2015; 11:69 -20151 Sellick Park 4 small tables $74.00 $90.00 Per day [June 24, 2015; 11:69 -20151 3 additional tables $30.00 $30.00 Per day [June 27, 2012; R:48 -20121 56 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Sports Programs and Facilities Annual Renewal Fees to Co- sponsored Groups that Use our Fields / Facilities: Resident Non - Resident Category I: Up to 99 Members Westborough Park Annual fees [July 22, 2009; R:73 -20091 Category II: 100 -199 Members $ 150.00 Sheltered Area (18 tables) $315.00 $330.00 Per day [June 27, 2012; R:48 -2012] Area 2 (5 tables) $115.00 $130.00 Per day [June 27, 2012; R:48 -20121 Combined Sheltered Area & Area 2 (23 tables) $415.00 $430.00 Per day [June 27, 2012; R:48 -2012] Additional Gas Grill $100.00 $100.00 Per day [June 27, 2012; R:48 -2012] Damage Deposit (Refundable) $200.00 $200.00 Per day [June 27, 2012; R:48 -2012] Extended Hours $50.00 $50.00 Per day [June 27, 2012; R:48 -20121 Sports Programs and Facilities Annual Renewal Fees to Co- sponsored Groups that Use our Fields / Facilities: Category I: Up to 99 Members $ 100.00 Annual fees [July 22, 2009; R:73 -20091 Category II: 100 -199 Members $ 150.00 Category III: 200 — 299 Members $ 250.00 Category IV: 300 and Up $ 350.00 1 Adult Softball League $ 80.00 Per game [June 26, 2013; R:63 -2013] Non - Resident Surcharge $ 12.00 Per game [June 28, 2000; R:77 -2000] 57 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 58 Resident Non - Resident Adult Basketball $ 80.00 Per game [June 27, 2012; R:48 -2012] Non - Resident Surcharge $ 12.00 Per game [June 28, 2000; R:77 -2000] Field Lights $ 30.00 $ 39.00 Per hour [July 22, 2009; R:73 -20091 Field Preparation General $30.00 $50.00 Per preparation Affiliated League $26.00 $46.00 Per preparation [June 26, 2013; R: 63 -20131 Open Gym Basketball & Futsal Adult $3.25 $3.25 Per admission [June 26, 2013; R:63 -2013] Junior $2.25 $2.25 Per admission [June 26, 2013; R:63 -20131 Open Basketball Drop -In Adults $3.25 $3.25 Per admission [June 26, 2013; R:63 -20131 Juniors $2.25 $2.25 Per admission [June 26, 2013; R:63 -20131 errabay Fitness Room $1.75 $1.75 Per admission [June 26, 2013; R:63 -2013] Open Gym Script Card Adults $22.00 For 10 Punches [June 26, 2013; R:63 -2013] Juniors $11.25 For 10 Punches [June 26, 2013; R:63 -20131 58 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 59 Resident Non - Resident Gymnasium Rental (School District gymnasium — additional fee is payable to SSFUSD) $30.00 Per hour [July 22, 2009; R:73 -2009] Drop -in Badminton Adult $5.25 $5.25 Per admission [June 26, 2013; R:63 -2013] Junior $3.25 $3.25 Per admission [June 26, 2013; R:63 -2013] Field Reservations $25.00 $40.00 Per 1 -Hour Rental [June 24, 2015; R:69 -2015] Field Permit Fee $25.00 Per Permit [June 24, 2015; R:69 -2015] Booce Ball Permit Fee Assessed to private events not co- sponsored by the city $75.00 Per Permit [June 22, 2016; R -XX -2016] Children -- Co- Sponsored League There is no charge to co- sponsored groups for field reservations or preparation $0 $0 [June 28, 2000; R:77 -2000] Youth Baseball Class $50.00 $60.00 Per 8 -Week Session [June 26, 2002, R: 63 -021 Youth Soccer Class $24.00 Per 12 -Week Session [June 26, 2013; R:63 -2013] Youth Basketball Class $45.00 $60.00 Per 8 -Week Session [June 26, 2013; R:63 -2013] After - School Sports Program Playground Sports Clinic $50.00 $55.00 Per 6 -Hour Session [June 26, 2002, R: 63 -021 Playground Sports Program $55.00 $60.00 Per League [July 22, 2009; R:73 -2009] 59 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Non - Resident Resident Middle School Sports Football, Volleyball, Basketball $70.00 Per Session for each sport or activity [June 24, 2015; R:69 -2015] Track & Field /Lacrosse $70.00 [June 24, 2015; R:69 -2015] Facility Fees Fees for the use of the Community Room, Betty Weber Room, and the Multi -Use and Activity Rooms in the Westborough Park Building apply to business meetings and seminars only. Magnolia Center $170.00 Per hour [July 22, 2009; R:73 -2009] Rent Out Commercial Kitchen Space for Caterers and Small $75.00 Per Hour Monday- Friday during the day Producers [July 22, 2009; R:73 -2009] Meeting Room Rental $75.00 Per hour Municipal Services Building Social Hall w /Kitchen and One -hour Use of Atrium $185.00 $205.00 Per Hour; 6 -Hour Minimum [June 24, 2015; R:69 -2015] Non - Profit Groups $170.00 Per hour [June 24, 2015; R:69 -2015] Atrium Kitchen (As add -on to Social Hall only) $75.00 $90.00 Per Hour; 2 -Hour Minimum [June 13, 2007; R:57 -2007] Non - Profit Groups $90.00 Per Hour; 5 -Hour Minimum [July 22, 2009; R:73 -2009] Social Hall $185.00 $205.00 Per Hour; 5 -Hour Minimum [June 24, 2015; R:69 -2015] Non - Profit Groups $170.00 Per hour [June 24, 2015; R:69 -2015] Atrium /Marie Peterson Room w /Kitchen $120.00 $140.00 Per Hour; 5 -Hour Minimum [June 24, 2015; R:69 -2015] 60 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 61 Resident Non - Resident Non - Profit Groups $105.00 Per hour; 5 -Hour Minimum [June 24, 2015; R:69 -2015] Atrium w /Kitchen $110.00 $130.00 Per Hour; 4 -Hour Minimum [June 24, 2015; R:69 -2015] Non - Profit Groups $95.00 Per Hour; 4 -Hour Minimum [June 24, 2015; R:69 -2015] Marie Peterson Room w /Kitchen $95.00 $110.00 Per Hour; 4 -Hour Minimum Non - Profit Groups $80.00 Per Hour; 4 -Hour Minimum Marie Peterson Room w/o Kitchen $85.00 $100.00 Per Hour; 4 -Hour Minimum Non - Profit Groups $70.00 Per Hour; 4 -Hour Minimum Betty Weber Room & Butterfly Room $75.00 $90.00 Per Hour; 1 -Hour Minimum Non - Profit Groups $60.00 Per Hour; 1 -Hour Minimum Community Room w/o Kitchen, No Food $105.00 $120.00 Per Hour; 2 -Hour Minimum Non - Profit Groups $90.00 Per Hour; 2 -Hour Minimum William M. Belloni Family Room $75.00 $90.00 Per Hour; 2 -Hour Minimum Non - Profit Groups $60.00 Per Hour; 2 -Hour Minimum Co- Sponsored Groups $50.00 $65.00 Per Hour; 2 -Hour Minimum Special Use Rentals $75.00 [June 24, 2015; R:69 -2015] Extra Rental Fees Portable Bar $50.00 Per Use, added to facility rental fee [June 28, 2000; R:77 -2000] Coffee Pot $5.00 Per Use, added to facility rental fee [June 28, 2000; R:77 -2000] Sound System $75.00 Per Use, added to facility rental fee [June 24, 2015; R:69 -2015] Flip Chart with Paper /Markers $12.00 Per Use [June 24, 2015; R:69 -2015] LCD Projector $50.00 Per Use [June 26, 2013; R:63 -2013] Event Day Room Setup Adjustment $75.00 One Time [June 24, 2015; R:69 -2015] LCD Displays $20.00 Per Use [June 26, 2013; R:63 -2013] Portable Stage $75.00 One Time [June 24, 2015; R:69 -2015] 61 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 62 Resident Non - Resident Projection Screens $5.00 Per Day /No Charge with Use of Projector [June 26, 2013; R:63 -20131 Duplicate Permit Fee Retrieval Cost $25.00 Per Copy [June 24, 2015; R:69 -20151 City Holiday Rental Surcharge $15.00 Per Hour (Added to hourly rental rate on City holidays) [June 24, 2015; R:69 -2015] Westborough Park Building Multi- Use /Activity Rooms w /Kitchen $140.00 $160.00 Per Hour; 5 -Hour Minimum [June 24, 2015; R:69 -20151 Non - Profit Groups $125.00 Per Hour; 5 -Hour Minimum [June 24, 2015; R:69 -2015] Multi -Use Room w /Kitchen $130.00 $150.00 Per Hour; 5 -Hour Minimum [June 24, 2015; R:69 -20151 Non - Profit Groups $115.00 Per Hour; 5 -Hour Minimum [June 24, 2015; R:69 -2015] Activity Room w /Kitchen $110.00 $130.00 Per Hour; 4 -Hour Minimum. [June 24, 2015; R:69 -2015] Non - Profit Groups $95.00 Per Hour; 4 -Hour Minimum [June 24, 2015; R:69 -20151 Joseph A. Fernekes Building Multi Use Activity Room w /Kitchen $175.00 $195.00 Per Hour; 5 -hour Minimum [June 24, 2015; R:69 -20151 Non - Profit Groups $160.00 [June 24, 2015; R:69 -20151 Extra Fees Outside Gas Grill $100.00 $100.00 Per day errabay Recreation Center *Rates are for business meetings /seminars only Iris Room 1 and 2 w /Kitchen, Gym and Poppy Room $160.00 $175.00 Per Hour; 3 -Hour Minimum Non - Profit Groups $150.00 Iris Room 1 and 2 w /Kitchen and Poppy Room $110.00 $125.00 Per Hour; 3 -Hour Minimum Non - Profit Groups $95.00 62 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 63 Resident Non - Resident Iris Room 1 and 2 w /Kitchen and Gym $120.00 $135.00 Per Hour; 3 -Hour Minimum. Non - Profit Groups $105.00 Iris Room 1 & 2 w /Kitchen $85.00 $100.00 Per Hour; 3 -Hour Minimum Non - Profit Groups $70.00 Gymnasium $95.00 Non - Profit Groups $85.00 $100.00 Per Hour, 3 -Hour Minimum Iris Room 1 and 2 w/o Kitchen* $75.00 $90.00 Per Hour, 2 -Hour Minimum Non - Profit Groups $60.00 Poppy Room w/o Kitchen* $75.00 $90.00 Per Hour, 2 -Hour Minimum Non - Profit Groups $60.00 Iris Room 1 with Kitchen $70.00 $85.00 Per Hour, 2- Hour Minimum Non - Profit Groups $55.00 Iris Room 1 w/o Kitchen* $65.00 $80.00 Per Hour, 2 -Hour Minimum Non - Profit Groups $50.00 $85.00 Iris Room 2 with Kitchen $70.00 $85.00 Per Hour, 2 -Hour Minimum Non - Profit Groups $55.00 $80.00 Iris Room 2 w/o Kitchen* $65.00 $80.00 Per Hour, 2 -Hour Minimum Non - Profit Groups $50.00 Reservation Deposit (deducted from total rental fee) [June 26, 2002; R:63 -2002] MSB Atrium and A/B $300.00 Per Rental MSB Social Hall $300.00 Per Rental [June 26, 2013; R:63 -2013] Westborough Building $300.00 Per Rental [June 26, 2013; R:63 -2013] Terrabay Recreation Center $300.00 Per Rental Joseph Fernekes Building $300.00 Per Rental Damage /Overtime /Clean -up Deposit (refundable if no violation) MSB Atrium & A/B $350.00 Per Rental MSB Social Hall $500.00 Per Rental Westborough Building $350.00 Per Rental 63 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Refunds With 60 days advance notice of cancellation, 50% of the deposit will be returned if the date can be resold. With 60 days or less advance notice of cancellation there will be no refund. For other detailed information, see Resolution #120 -89, an act approving policies and procedures governing the use of recreation buildings and establishing related fees. Fees for the Terrabay Recreation Center were approved July 14, 2000 in Resolution 101 -99. Pre - School Classes All fees are on an hourly basis, unless noted otherwise. Non - Resident Class Fees Add $15.00 Per Session Animal Adventures $3.99 [June 24, 2015; R:69 -2015] Art Adventures with Parent & Me $4.57 [June 22, 2016; R -XX -2016] Claymagic $4.57 [June 24, 2015; R:69 -2015] 64 Resident Non - Resident Terrabay Recreation Center $350.00 Per Rental [June 26, 2013; R:63 -2013] Joseph Fernekes Building $350.00 Per Rental High Risk Event $500.00 Per Rental [June 26, 2013; R:63 -2013] Insurance (Subject to change from insurance company year to year) Per Event, depending on the facility and size of group * *$150.00 to $300.00 Group Set -up Charges Per Hour $75.00 Per Hour [Ju Iy22,2009;R:73 -2009] Application Processing Fee $75.00 Non - refundable [Ju Iy22,2009;R:73 -2009] Alcohol Surcharge: Champagne $25.00 [July22,2009;R:73 -2009] Champagne & Wine $50.00 [July22,2009;R:73 -2009] Champagne /Wine /Beer $75.00 [July22,2009;R:73 -2009] Champagne /Wine /Beer /Mixed Drinks $100.00 [July22,2009;R:73 -2009] Refunds With 60 days advance notice of cancellation, 50% of the deposit will be returned if the date can be resold. With 60 days or less advance notice of cancellation there will be no refund. For other detailed information, see Resolution #120 -89, an act approving policies and procedures governing the use of recreation buildings and establishing related fees. Fees for the Terrabay Recreation Center were approved July 14, 2000 in Resolution 101 -99. Pre - School Classes All fees are on an hourly basis, unless noted otherwise. Non - Resident Class Fees Add $15.00 Per Session Animal Adventures $3.99 [June 24, 2015; R:69 -2015] Art Adventures with Parent & Me $4.57 [June 22, 2016; R -XX -2016] Claymagic $4.57 [June 24, 2015; R:69 -2015] 64 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 65 Resident Non - Resident Cooking $5.10 [June 24, 2015; R:69 -2015] Creative Dance $4.83 [June 24, 2015; R:69 -2015] Fantastic Family Fun $3.89 [June 24, 2015; R:69 -2015] Kinder Tots $4.67 [June 22, 2016; R -XX -2016] Kindergarten Readiness $5.25 [June 24, 2015; R:69 -2015] Mom's Gym $6.98 [June 24, 2015; R:69 -2015] Move with Music $4.83 [June 24, 2015; R:69 -2015] Pre - Ballet $6.77 [June 24, 2015; R:69 -2015] Pre - Gymnastics $5.35 [June 24, 2015; R:69 -2015] Pre - Karate $5.46 [June 24, 2015; R:69 -20151 Pre - Karate (2x /week) $3.85 [June 24, 2015; R:69 -20151 Pre - School Fun $5.15 [June 22, 2016; R -XX -2016] Science Exploration $5.20 [June 24, 2015; R:69 -2015] Storytime Adventures $4.04 [June 24, 2015; R:69 -2015] Terrific 3's $4.04 [June 24, 2015; R:69 -20151 oddlergarten $2.94 [June 24, 2015; R:69 -2015] Tot Tappers $5.51 [June 24, 2015; R:69 -2015] umbling $5.51 [June 24, 2015; R:69 -2015] 65 Children's Classes CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 All fees are on an hourly basis, unless noted otherwise. 66 Resident Non - Resident Non - Resident Class Fees Add $15.00 Per Session Art Adventures $7.71 [June 24, 2015; R:69 -2015] Ballet $6.77 [June 24, 2015; R:69 -2015] Ballet Combo Class (3 days per week) $5.42 [June 22, 2016; R -XX -2016] Cheerleading $4.15 [June 24, 2015; R:69 -2015] Computers $10.71 [June 24, 2015; R:69 -2015] Cooking $5.36 [June 24, 2015; R:69 -2015] Creative Movement & Dance $4.57 [June 22, 2016; R -XX -2016] Drama $4.57 [June 22, 2016; R -XX -2016] Eskrima $5.15 [June 24, 2015; R:69 -2015] Fencing $8.56 [June 24, 2015; R:69 -2015] Gymnastics $5.67 [June 24, 2015; R:69 -2015] Karate (2x /week) $3.20 [June 24, 2015; R:69 -2015] Keiki Hawaiian Dance $5.36 [June 24, 2015; R:69 -2015] Kenpo Eskrima $4.15 [June 24, 2015; R:69 -2015] Knitting for Kids $5.36 [June 24, 2015; R:69 -2015] Mariachi Music $4.88 [June 22, 2016; R -XX -2016] 66 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 67 Resident Non - Resident Mexican Folk Dance $21.42 Per session [June 24, 2015; R:69 -2015] Painting & Drawing $7.51 [June 24, 2015; R:69 -2015] Piano (Private) $34.28 Per Hour [June 24, 2015; R:69 -2015] Private Clarinet / Saxophone $34.28 [June 22, 2016; R -XX -2016] Rhythmic Gymnastics $5.04 [June 24, 2015; R:69 -2015] Soccer Tots $5.51 [June 22, 2016; R -XX -2016] Spanish for Kids $5.57 [June 24, 2015; R:69 -20151 Summer Mini Camps (1/2 Day) $9.24 [June 24, 2015; R:69 -2015] Tap Dance $5.36 [June 24, 2015; R:69 -2015] Ukulele (Group) $6.98 [June 22, 2016; R -XX -2016] Voice (Group) $5.20 [June 24, 2015; R:69 -2015] Voice (Private) $8.56 [June 24, 2015; R:69 -2015] Watercolor $7.51 Per Half Hour [June 24, 2015; R:69 -2015] Writing Workshop $4.31 [June 24, 2015; R:69 -20151 67 Adult Classes CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 All fees are on an hourly basis, unless noted otherwise. 68 Resident Non - Resident Non - Resident Class Fees, Add Add $15.00 Per Session Ballet $6.77 [June 24, 2015; R:69 -2015] Ballet Combo Class (3 days per week) $5.42 [June 22, 2016; R -XX -2016] Ballroom Dance (Tango, Salsa & Swing) $6.72 [June 22, 2016; R -XX -2016] Belly Dancing $5.88 [June 24, 2015; R:69 -2015] Cake Decorating $3.36 [June 24, 2015; R:69 -2015] Ceramics $6.77 [June 24, 2015; R:69 -2015] Color Analysis $4.83 [June 24, 2015; R:69 -2015] Computers $6.46 [June 24, 2015; R:69 -2015] Cooking $11.24 [June 24, 2015; R:69 -2015] Country Dance $6.77 [June 24, 2015; R:69 -2015] Drawing for Teens $7.51 [June 24, 2015; R:69 -2015] Dying for Crafters $3.31 [June 22, 2016; R -XX -2016] Eskrima $4.15 [June 24, 2015; R:69 -2015] Exercise $5.00 [June 26, 2013; R:63 -2013] Exercise Drop -In $5.00 [June 26, 2013; R:63 -2013] Fencing $8.56 [June 24, 2015; R:69 -2015] 68 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 69 Resident Non - Resident Flower Design $3.99 [June 24, 2015; R:69 -20151 Foreign Language $6.46 [June 22, 2016; R -XX -2016] Fun Part Time Jobs $9.66 [June 24, 2015; R:69 -2015] Guitar (Private) $15.02 [June 24, 2015; R:69 -2015] Guitar (Group) $6.98 [June 24, 2015; R:69 -2015] Ikebana $3.78 [June 24, 2015; R:69 -2015] ewelry $4.31 [June 24, 2015; R:69 -2015] Karate (1x week) $5.00 [June 22, 2016; R -XX -2016] Karate (2x week) $4.15 [June 24, 2015; R:69 -2015] Kickboxing $4.46 [June 24, 2015; R:69 -2015] Knitting $3.99 [June 24, 2015; R:69 -2015] Line Dancing $3.78 [June 24, 2015; R:69 -2015] Mexican Folk Dance /Advanced $4.57 [June 24, 2015; R:69 -2015] Piano (Private) $34.28 Per Hour [June 24, 2015; R:69 -20151 Piano (Private) $8.56 Per 15 minute class [June 24, 2015; R:69 -2015] Polynesian Dance $5.57 [June 24, 2015; R:69 -2015] Quilting $3.78 [June 24, 2015; R:69 -2015] 69 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 Tennis Classes Non - Resident Class Fees, Resident Non - Resident Sewing $5.83 [June 24, 2015; R:69 -20151 Private Lesson $35.40 Per Person, per hour [June 24, 2015; R:69 -2015] Step Aerobics $4.99 [June 24, 2015; R:69 -2015] Semi- Private Lessons $25.80 Per Person, per hour [June 24, 2015; R:69 -2015] Stretch & Tone $4.99 [June 24, 2015; R:69 -2015] Pee Wee Tennis $6.45 Per hour [June 24, 2015; R:69 -2015] ai Chi Chuan $5.04 [June 24, 2015; R:69 -2015] uniors Team Tennis $9.00 [June 24, 2015; R:69 -2015] Tap Dance $5.62 [June 24, 2015; R:69 -2015] Water Colors $7.51 [June 24, 2015; R:69 -2015] Yoga $5.62 [June 24, 2015; R:69 -20151 Tennis Classes Non - Resident Class Fees, Add $15.00 Per Session Private Lesson $35.40 Per Person, per hour [June 24, 2015; R:69 -2015] Semi- Private Lessons $25.80 Per Person, per hour [June 24, 2015; R:69 -2015] Pee Wee Tennis $6.45 Per hour [June 24, 2015; R:69 -2015] uniors Team Tennis $9.00 [June 24, 2015; R:69 -2015] Other Services Contractual Classes Service Fee $5.00- Sliding Scale based on program cost $25.00 [June 22, 2016; R -XX -2016] Registration Processing Fee $ 2.00 [July 22, 2009; R:73 -20091 70 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 71 Resident Non - Resident Community Garden Plot $ 80.00 Annually [June 26, 2013; R:63 -2013] Artist Studio Fee $ 0.50 Per Sq. Ft. [June 24, 2015; R:69 -2015] Adult Day Care Sliding Fee based on ability to pay * *$ 45.00 - $55.00 [June 24, 2015; R:69 -2015] Ballet Recital Tickets $ 6.00 [June 26, 2013; R:63 -2013] Senior Meal - Senior Center [June 26, 2013; R:63 -20131 Age 60+ $ 6.00 Per Meal [June 24, 2015; 11:69 -20151 Under Age 60 $ 6.00 Per Meal Senior Transportation Donation (Suggested) $ 3.00 Per Ride (each way) [June 24, 2015; R:69 -2015] Seniors Program Field Trip Fee (Out of Town) $5.00 Per Ride (each way), in addition to cost of fare [June 22, 2016; R -XX -2016] Drop -in Senior Class Fee $ 5.00 [June 22, 2016; R -XX -2016] Donate - A - Tree $ 200.00 Per Tree [July 22, 2009; R:73 -2009] Residential Street Tree Maintenance $ 100.00 Per Tree [July 22, 2009; R: 73 -2009] Thanksgiving Fun Run: Under 12 years old Free Registration Children 13 -17 years old $5.00 Registration 18 and older $20.00 Pre- Registration [June 26, 2013; R:63 -20131 71 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2016 -2017 72 Resident Non - Resident 18 and older $30.00 Day of Event Registration [June 11, 2014; R:67 -2014] Halloween Haunted House $ 5.00 Per Admission Protected Tree Permit $ 100.00 Per Tree [June 22, 2016; R -XX -2016] Youth Scholarship Donation $ 5.00 Per Donation [June 27, 2012; R:48 -2012] Children's Classes Late Pick -up Fee $5.00 Per Minute [June 22, 2016; R -XX -2016] Special Event Support Staff $25.00 Per hour /per staff person [June 24, 2015; R:69 -2015] Mail Notices $0.80 Per Parcel [June 24, 2015; R:69 -2015] 72 Overview • General Fund Summary • General Fund Revenues • Position Budget • General Fund Expenditures • Other Funds General Fund Summary • $95.2M Recurring Revenues • $91.2M Recurring Expenditures • $1.6M Net Surplus to Reserves General Fund Revenues Property tax + $1.4M Sales tax + $6.6M TOT + $1.1 M I Parking Tax + $ 0.5 M Permit fees + $4.5M Transfers in/ Other + $ 5.1 M Position Budget • 556.17 FTE • 7 Elected • 460.20 Full time • 7.77 Part time regular • 77.75 hourly • Position upgrades • Parks Maintenance Worker + $107k • Rec & Comm Svcs Supervisor + $147k General Fund Expenditures • Cost Allocation Plan /Fee Study +$100k • Human Capital Management System +$250k • Plan Check contract services + $4.OM • Measure W + $ 5.5 M • Road Paving CIP + $ 3.OM • PUC Project +$2.5M • Public Safety Overtime + $1.7M • South City Shuttle +$487k • Public Art $ 50k Other Funds • Gas Tax Revenues $1 AM • Sewer Fund one -time items: • $ 275k K and K 1 transformers • $165k clean Digester No. 5 • Storm Water —Adopt a Catch Basin $ 50k • IT • Replace Storage Area Network $95k • Side Video Storage $ 25k Questions I Discussion