HomeMy WebLinkAbout2016-08-10 e-packet@7:00Wednesday, August 10, 2016
7:00 PM
City of South San Francisco
P.O. Box 711
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
City Council
Regular Meeting Agenda
August 10, 2016City Council Regular Meeting Agenda
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting Council
business, we proceed as follows:
The regular meetings of the City Council are held on the second and fourth Wednesday of each month at
7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San
Francisco, California.
The City Clerk will read successively the items of business appearing on the Agenda. As she completes
reading an item, it will be ready for Council action.
MARK ADDIEGO, Mayor
PRADEEP GUPTA, Vice Mayor
KARYL MATSUMOTO, Councilwoman
RICHARD A. GARBARINO, Councilman
LIZA NORMANDY, Councilwoman
FRANK RISSO, City Treasurer
KRISTA MARTINELLI, City Clerk
MIKE FUTRELL, City Manager
JASON ROSENBERG, City Attorney
PLEASE SILENCE CELL PHONES AND PAGERS
HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY
COUNCIL MEETINGS
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting
will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the
document or writing is not distributed until the regular meeting to which it relates, then the document or writing
will be made available to the public at the location of the meeting, as listed on this agenda. The address of City
Hall is 400 Grand Avenue, South San Francisco, California 94080.
Page 2 City of South San Francisco Printed on 9/22/2016
August 10, 2016City Council Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
PRESENTATIONS
Proclamation honoring the 100th Anniversary of the Grand Avenue Library presented
to South San Francisco Public Library accepted by Valerie Lambertson, Library
Board Trustee. (Mark Addiego, Mayor)
1.
PUBLIC COMMENTS
COUNCIL COMMENTS/REQUESTS
ADMINISTRATIVE BUSINESS
Report regarding resolutions approving and authorizing the City Manager to execute
Notices of Conditions, Covenants, and Restrictions affecting agreement imposing: 1)
Public Access Restrictions on the Use of Real Property, for BCDC Permit No.
1998.011.04; and 2) Open Space Restrictions on the Use of Real Property, for BCDC
Permit No. 1998.011.04. (Brian McMinn, Director of Public Works/City Engineer)
2.
Resolution authorizing the City Manager to execute the Notice of Conditions,
Covenants, and Restrictions affecting agreement imposing Public Access Restrictions
on the use of Real Property, for BCDC Permit No. No.1998.011.04.
2a.
Resolution authorizing the City Manager to execute the Notice of Conditions,
Covenants, and Restrictions affecting agreement imposing Open Space Restrictions
on the Use of Real Property, for BCDC Permit No.1998.011.04
2b.
Report regarding a resolution approving an agreement to purchase, install, and
implement a new human resources, payroll and timekeeping software system with
Personnel Data Systems Inc. in an amount not to exceed $250,000 and authorizing the
City Manager to execute said contract. (Richard Lee, Finance Director; LaTanya
Bellow, Human Resources Director).
3.
Resolution approving an agreement to purchase, install, and implement a new human
resources, payroll and timekeeping software system with Personnel Data Systems Inc.
in an amount not to exceed $250,000, and authorizing the City Manager to execute
said contract.
3a.
Page 3 City of South San Francisco Printed on 9/22/2016
August 10, 2016City Council Regular Meeting Agenda
CONSENT CALENDAR
Motion to approve the minutes of meetings of July 27, 2016.4.
Motion confirming payment registers for August 10, 2016. (Richard Lee, Finance)5.
Report regarding motion to waive reading and adopt an Ordinance approving a
Development Agreement for the development of a 6.1 acre site for the 475 Eccles
Avenue project in the Business and Technology Park Zoning District. (Billy Gross,
Senior Planner)
6.
Motion to waive reading and adopt an Ordinance adopting a Development Agreement
for the development of a 6.1 acre Site for the 475 Eccles Avenue project in the
Business and Technology Park Zoning District.
6a.
Report regarding a resolution authorizing the acceptance of $27,192 in grant funding
from the San Mateo County Human Services Agency to support science, technology,
engineering and math (STEM) programming at Library and Parks And Recreation
Departments’ after school homework program sites and amending the Library
Department’s fiscal year (FY) 2016-2017 Operating Budget. (Valerie Sommer,
Library Director)
7.
Resolution authorizing the acceptance of $27,192 in grant funding from the San
Mateo County Human Services Agency to support science, technology, engineering
and math (STEM) programming at Library and Parks And Recreation Departments’
after school homework program sites and amending the Library Department’s fiscal
year (FY) 2016-2017 Operating Budget.
7a.
Page 4 City of South San Francisco Printed on 9/22/2016
August 10, 2016City Council Regular Meeting Agenda
CLOSED SESSION
Closed Session:
Conference with Real Property Negotiators:
(Pursuant to Government Code Section 54956.8)
Properties: 178-190 Airport Boulevard (APN 012-338-060 and 012-338-070)
Agency Negotiator: Alex Greenwood, ECD Director
Negotiating Parties: Sierra Investments and the City of South San Francisco
Under Negotiation: Price and terms for disposition of the property.
8.
Closed Session:
Conference with Legal Counsel - Anticipated Litigation
Initiation of litigation pursuant to paragraph (4) of subdivision of Section 54956.9: 1
case.
9.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
ADJOURNMENT
Page 5 City of South San Francisco Printed on 9/22/2016
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-671,Version:1
Proclamation honoring the 100th Anniversary of the Grand Avenue Library presented to South San Francisco
Public Library accepted by Valerie Lambertson, Library Board Trustee.(Mark Addiego, Mayor)
City of South San Francisco Printed on 8/4/2016Page 1 of 1
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Dated: August 10, 2016
IN RECOGNITION OF THE SOUTH SAN FRANCISCO PUBLIC LIBRARY
100 YEAR ANNIVERSARY
WHEREAS, in 1914, local teacher Rue Clifford traveled the city on horseback, gathering
signatures to show community support for a free public library in the growing community of
South San Francisco; and
WHEREAS, the Andrew Carnegie Foundation awarded a grant of $10,000 to the City of South
San Francisco to construct the library on the corner of Grand and Walnut Avenues; and
WHEREAS, the Library Board of Trustees was formed on March 23, 1916 to oversee the new
library; and
WHEREAS, the Grand Avenue Library opened to the public on August 15, 1916 employing one
librarian and one janitor, and providing access to books and magazines; and
WHEREAS, from these modest beginnings the Library grew and expanded along with the City,
including the opening of the Main Library in 1966, upon which Grand Avenue Library became
the branch facility; and
WHEREAS, in 2015/2016, the Grand Avenue Library underwent a remodel to bring the interior
up to date, including the addition of an outdoor patio, a quiet study and meeting room, a teen
area and “genius bar,” and comfortable reading zones which will be completed October 14,
2016; and
WHEREAS, the South San Francisco Public Library engages and impacts the lives of patrons and
residents by offering over 2,000 programs per year with an attendance of almost 70,000 people,
including story times, author and speaker presentations, technology classes, MakerSpace,
literacy services, and much more; and
WHEREAS, the South San Francisco Public Library provides access to materials to assist the
community in achieving their goals including books, computers, audio visual materials,
magazines, subscription databases, Spanish, Chinese and Tagalog language materials, and the
South San Francisco History Collection; and
WHEREAS, we are celebrating the Centennial Anniversary of the South San Francisco Public
Library which plays such an important role in the community.
NOW, THEREFORE, does the City Council of the City of South San Francisco hereby commend
the Grand Avenue Library for providing exemplary customer service and recognize the 100 Year
Anniversary of the South San Francisco Public Library and invite residents and library
supporters to attend a celebration of both the anniversary and the re-opening of the Grand
Avenue Library on October 15, 2016.
________________________________
Mark Addiego, Mayor
________________________________
Pradeep Gupta, Vice Mayor
________________________________
Richard Garbarino, Councilmember
________________________________
Karyl Matsumoto, Councilmember
________________________________
Liza Normandy, Councilmember
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-648,Version:1
Report regarding resolutions approving and authorizing the City Manager to execute Notices of Conditions,
Covenants,and Restrictions affecting agreement imposing:1)Public Access Restrictions on the Use of Real
Property,for BCDC Permit No.1998.011.04;and 2)Open Space Restrictions on the Use of Real Property,for
BCDC Permit No. 1998.011.04.(Brian McMinn, Director of Public Works/City Engineer)
RECOMMENDATION
It is recommended that the City Council adopt resolutions approving and authorizing the City Manager
to execute Notices of Conditions,Covenants,and Restrictions (“CC&R”)Affecting Agreement Imposing:
1)Public Access Restrictions on the Use of Real Property for BCDC Permit No.1998.011.04;and 2)Open
Space Restrictions on the Use of Real Property for BCDC Permit No.1998.011.04,and direct staff to
record the CC&Rs and forward the recorded copies to the San Francisco Bay Conservation and
Development Commission.
BACKGROUND/DISCUSSION
On September 23,1998,the San Francisco Bay Conservation and Development Commission (BCDC)issued
Permit 1998.011.04 to Trux Airline Cargo Services and the City of South San Francisco (Permittees).The
issued permit allowed Trux Airline Cargo Services to construct the new parking garage and required the
Permittees to construct and guarantee new public access improvements along North Access Road and guarantee
open space for the peninsula extensions into the bay (fingers)behind the parking garage.As a condition of the
permit,the Permittees are required to prepare and record Notices of Conditions,Covenants,and Restrictions
(CC&R)to guarantee public access and open space restrictions on the use of real property.Separate CC&Rs are
being prepared by each Permittee for the respective properties each own or control.
BCDC requires the Permittees to dedicate the public access areas on the southern-most finger owned by Trux
Airline Cargo Services and the portions of the North Access Road spur trail owned or controlled by the City of
South San Francisco which runs from South Airport Boulevard to the south end of the North Access Road
Bridge over the San Bruno Channel.The dedication reserves for the public improvements,such as pedestrian
and bicycle pathways,bike lanes,crosswalks,site furnishings,and landscaping that were constructed to satisfy
permit conditions. Attachment 1 shows the locations of public access improvements to be dedicated.
BCDC also requires the Permittees to restrict a portion of the property as open space for wildlife purposes.
Open space is to remain in its unimproved or current natural condition with no further filling or development.
Attachment 2 is the exhibit from the permit that depicts the open water,mudflat,marsh,and upland transitional
habitat portions as “Area to Be Dedicated as Open Space for Wildlife Purposes.”
The Notice of CC&Rs for both public access and open space have been reviewed and approved by BCDC and
will satisfy the permit requirements.
CONCLUSION
Approving the CC&Rs for public access and open space,and authorizing the City Manager to sign the CC&Rs
would allow the requirements of the permit to be fulfilled by the City.Both CC&Rs would be forwarded to
BCDC for signature.After the CC&Rs are signed by BCDC,both will be filed with the County of San Mateo
City of South San Francisco Printed on 8/4/2016Page 1 of 2
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File #:16-648,Version:1
BCDC for signature.After the CC&Rs are signed by BCDC,both will be filed with the County of San Mateo
Recorder’s office and a copy will be sent to BCDC.
Attachments:
1.Improvements to be dedicated as public access
2.Area to be dedicated as open space for wildlife purposes
3.Presentation - Dedication of Open Space & Public Access
City of South San Francisco Printed on 8/4/2016Page 2 of 2
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•' t, 7 r
•L
6 to
August 10, 2016 – Regular City Council Meeting
City of South San Francisco and ParkSFO are
co-permittees
BCDC required public access improvements
BCDC required open space dedications
Requirements affect City and ParkSFO owned
properties
Dedicated Public Access
(Park SFO)
Bike lane and sidewalk
Improvements (City)
Sidewalk
Bike Lane
Bike Lane
Dedicated Open
Space (Park SFO)
Dedicated Open Space (City)
Approve dedication of public access
Approve dedication of open space
City and BCDC will execute the agreements
Agreements will be recorded in San Mateo
County
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-649,Version:1
Resolution authorizing the City Manager to execute the Notice of Conditions,Covenants,and Restrictions
affecting agreement imposing Public Access Restrictions on the use of Real Property,for BCDC Permit No.
No.1998.011.04.
WHEREAS,the San Francisco Bay Conservation and Development Commission (“BCDC”)issued a permit to
allow for the construction of a parking facility at and near 191 North Access Road,in the City of South San
Francisco, San Mateo County; and
WHEREAS,Trux Airline Cargo Services and the City of South San Francisco are co-permittees (“Permittees”)
for BCDC Permit No. 1998.011.04; and
WHEREAS,BCDC Permit No.1998.011.04 applies to property owned or controlled separately by the
Permittees; and
WHEREAS,BCDC requires the City to dedicate public access areas on the portions of the North Access Road
Spur Trail that are owned or controlled by the City of South San Francisco which runs from South Airport
Boulevard to the south end of the North Access Road Bridge, owned by Caltrans, over San Bruno Channel; and
WHEREAS,the dedication reserves those areas for public access improvements,such as pedestrian and bicycle
pathways, bike lanes, crosswalks, site furnishings, and landscaping; and
WHEREAS,the City is required to prepare and sign a Notice of Conditions,Covenants,and Restrictions
(CC&R)Affecting Agreement Imposing Public Access Restrictions of the Use of Real Property,BCDC Permit
No. 1998.011.04 for the public access area dedication (Exhibit A).
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves the Notice of Conditions,Covenants,and Restrictions Affecting Public Access
Restrictions on the Use of Real Property to satisfy a requirement of Permit No.1998.011.04,attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the documents necessary
on behalf of the City and direct staff to record the documents at the County of San Mateo Recorder’s Office and
forward the recorded documents to BCDC.
BE IT FURTHER RESOLVED,that the City Manager is authorized to execute any related documents,to make
any revisions,amendments,or modifications,deemed necessary to carry out the intent of this Resolution which
do not materially alter or increase the City’s obligations thereunder,and subject to approval as to form by the
City Attorney.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-650,Version:1
Resolution authorizing the City Manager to execute the Notice of Conditions,Covenants,and Restrictions
affecting agreement imposing Open Space Restrictions on the Use of Real Property,for BCDC Permit
No.1998.011.04
WHEREAS,the San Francisco Bay Conservation and Development Commission (“BCDC”)issued a permit to
allow for the construction of a parking facility at 191 North Access Road,in the City of South San Francisco,
San Mateo County; and
WHEREAS,Trux Airline Cargo Services and the City of South San Francisco are co-permittees (“Permittees”)
for BCDC Permit No. 1998.011.04; and
WHEREAS, BCDC Permit No. 1998.011.04 applies to parcels owned separately by the Permittees; and
WHEREAS,BCDC requires the Permittees to restrict a portion of their respective properties as open space for
wildlife purposes to remain in its unimproved or current natural condition with no further filling or
development; and
WHEREAS,the City is required to prepare and sign a “Notice of Conditions,Covenants,and Restrictions
(“CC&R”)Affecting Agreement Imposing Open Space Restrictions of the Use of Real Property,BCDC Permit
No. 1998.011.04” for open space for wildlife purposes (Exhibit A).
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves the Notice of Conditions,Covenants,and Restrictions Affecting Open Space
Restrictions on the Use of Real Property to satisfy a requirement of Permit No.1998.011.04,attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the documents necessary
on behalf of the City Council and direct staff to record the documents at the County of San Mateo Recorder’s
Office and forward the recorded documents to BCDC.
BE IT FURTHER RESOLVED,that the City Manager is authorized to execute any related documents,to make
any revisions,amendments,or modifications,deemed necessary to carry out the intent of this resolution which
do not materially alter or increase the City’s obligations thereunder,and subject to approval as to form by the
City Attorney.
*****
2687260.1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-625,Version:1
Report regarding a resolution approving an agreement to purchase,install,and implement a new human
resources,payroll and timekeeping software system with Personnel Data Systems Inc.in an amount not to
exceed $250,000 and authorizing the City Manager to execute said contract.(Richard Lee,Finance Director;
LaTanya Bellow, Human Resources Director).
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving an agreement to purchase,install,
and implement a new human resources,payroll and timekeeping software system with Personnel Data
Systems Inc.in an amount not to exceed $250,000 and authorizing the City Manager to execute said
contract.
BACKGROUND/DISCUSSION
The current human capital management system (HCM)does not support City staff in the delivery of efficient
services.It requires extensive manual labor and is unable to meet changing and diversified payroll and human
resources mandates (i.e.Affordable Care Act,California Paid Sick Leave Law,state pension reform
regulations,across the board salary changes,etc.)The current system has been unable to meet necessary
changes in standard organizational processes.These issues are compounded as the current system is unreliable
with sporadic downtimes.
An assessment was conducted to measure citywide resources used in association with processing payroll,
compliance administration,and error resolution of the current software system.Staff surveyed each city
department to assess resources used to complete payroll and human resources processes,such as system errors
and downtime,personnel action processing,inaccurate payroll calculations,and error resolution.This
assessment determined an approximate 15,129 hours and $573,850 in resources per calendar year are used to
solely process standard time, personnel action, and payroll operations.
Costs per Payroll Year
Hours Labor
Personnel Action/Time Processing 6,904 $232,050
Errors Processing 8,225 $341,800
TOTAL PROCESSING COSTS 15,129 $573,850
This analysis of the organizational impact drove the decision to seek out a system that will streamline processes
and meet evolving employment, wage and labor regulations to which the City must adhere.
Selection Process
On November 19,2015,the City,in partnership with Wise Consulting,embarked on an effort to find a HCM
system to handle both current and future needs.The process began with the formulation of an interdepartmental
team to discuss the needs of the City.This led to a request for proposal (RFP)that included a robust Targeted
Information Request (TIR) questionnaire and was distributed to 13 vendors.
The proposal and questionnaire assessed the functionality and usability of each vendor’s system,which
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File #:16-625,Version:1
The proposal and questionnaire assessed the functionality and usability of each vendor’s system,which
thoroughly defined complex,organizational process necessities and unique requirements.This preliminary step
was designed to streamline the City’s assessment process by focusing on vendors with functionality that could
meet the City’s needs as identified in the TIR.A project team,composed of at least one staff member from each
department across the City, facilitated the review and needs analysis throughout the vendor selection process.
Of the 13 vendors,four responded to the questionnaire and nine declined participation.Reasons varied based on
inability to meet initial requirements,cost prohibitive,or organization size.The four participating vendors in
the selection process were ADP,Personnel Data Systems (PDS)Software,Ultimate Software,and the City’s
current vendor,Highline Corporation.The participants indicated their software could support the City’s HCM
needs with low or no modifications to their systems.
These vendors participated in a virtual,preliminary demonstration,which focused on key human resources and
payroll processing needs,including the administration of California Paid Sick Leave Law,California pension
reform regulations,and across the board salary changes.The interdepartmental project team created scenarios
for the vendors to demonstrate the software’s functionality and usability to perform critical and complex
components the City must follow and manage.Scenarios included processing employee changes based on
federal and state regulations, benefit and health administration, and multiple negotiated labor agreements.
Following the preliminary demonstrations,based on feedback and ratings from the interdepartmental project
team,a number of vendor systems did not move forward in the selection process.The remaining vendors,PDS
and Ultimate Software,completed one live,four hour demonstration of their software’s entire system during
the week of April 18th,followed by two additional demonstrations during the weeks of May 16th and 23rd.
These demonstrations focused on the software’s ability to meet the City’s needs that involved payroll
processing, compliance reporting, and changes in benefit, labor and wage regulations.
PDS Software emerged as the best vendor to resolve staff’s delivery of efficient services and ensure the City
remains compliant with federal,state,and local mandates regarding payroll and human resources.Staff is
recommending that the City Council approve the agreement with PDS Software.If approved,the anticipated go
-live date for the new system will be December 16, 2016.
FUNDING
The total contract amount is an amount not to exceed $250,000.The FY 2016-17 Adopted Budget included
$250,000 in appropriations for the HCM system implementation.The approximate annual ongoing cost for
software maintenance,modules,and system support is $20,000,and will be included in the assumptions for
subsequent operating budgets.
CONCLUSION
Staff completed a thorough vendor selection process to address standard human resources and wage regulations
and the specific needs of the City.Staff reviewed vendor qualifications and based on that review,recommends
entering into an agreement with PDS Software for the purchase,installation,and implementation of a new
HCM software system, in a total amount not to exceed $250,000.
Attachments:
1.Consulting Services Agreement SSF PDS
2.HCM Presentation
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File #:16-625,Version:1
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City of South San Francisco
Human Capital Management System
Wednesday, August 10, 2016
City of South San Francisco
Birthplace of Biotechnology
City of South San Francisco
Birthplace of Biotechnology
Current System Restrictions
•Excessively erroneous
•Unreliable with sporadic downtimes
•Labor-intensive to remain in state and federal compliance
•Manual processing of complex procedures
PAYROLL PROCESSING
Costs per Payroll Year
Hours Labor
Personnel Action/Time Processing 6,904 $232,050
Errors Processing 8,225 $341,800
TOTAL PROCESSING COSTS 15,129 $573,850
City of South San Francisco
Birthplace of Biotechnology
Selection Process
•Request for Proposal (RFP) & Questionnaire
In partnership with Wise Consulting, distributed and received 13 vendor
responses: 7 declined, 4 participants, 2 finalists
•Interdepartmental team
* Composed of at least one staff member from each department across the
organization
* Conducted a system needs analysis
* Facilitated the vendor selection and evaluation process
•Focused demonstrations
Included preliminary viewings, two targeted demonstrations, federal and
state compliance reporting, one four-hour guided demonstration of
vendor software
City of South San Francisco
Birthplace of Biotechnology
Nov – Dec
2015
Jan – Feb
2016 March April May Jun - Dec
Selection Timeline
•RFP & TIR
Analysis
distributed
•Identified vendors
meeting
functionality and
usability needs
•13 vendor
responses; 4
moved forward
•Three vendors
participated in
full-software
demo – ADP,
PDS, Ultimate
•Targeted
demonstrations
with two finalists
– PDS, Ultimate
•Vendor selection –
PDS Software
•Finalize contract
•System
Implementation
•Conducted focused
targeted
demonstrations
•Four participating
vendors – Highline,
ADP, PDS, Ultimate
•Partnered with
Wise Consulting
•Formulation of
interdepartmental
team
•Conducted system
needs analysis
City of South San Francisco
Birthplace of Biotechnology
Benefits & Enhancements
•Integration with Fire and Police Department systems
•Employee & Manager Self-Service
Print W-2s, paystub, paycheck modeling, benefit enrollment
•Aligns with Council’s strategic initiative to build and maintain a
sustainable City
Automate standard processes and drastically reduce paper
•Reduction in manual labor for state and federal compliance reporting
Wage and Rate, Vacancy reporting, Position Control, Taxes, W-2s
•On-site software platform
•Available 24/7 system support
City of South San Francisco
Birthplace of Biotechnology
Questions?
Human Capital Management System
Consulting Services Agreement between [Rev:2.13.2014]August 15, 2016
City of South San Francisco and Personnel Data Systems, Inc.Page 1of 15
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
PERSONNEL DATA SYSTEMS, INCORPORATED
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Personnel Data Systems, Inc.(“Consultant”) (together sometimes referred to as the
“Parties”) as of August 15, 2016(the “Effective Date”).
Section 1.SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A,attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2017, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a personpracticing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections1.1 and 1.2above and to satisfy Consultant’s obligations hereunder.
Section 2.COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
$250,000.00,notwithstanding any contrary indications that may be contained in Consultant’s proposal, for
services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict
between this Agreement and Consultant’s proposal, attached as Exhibit A,regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified belowshall be the only
payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall
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City of South San Francisco and Personnel Data Systems, Inc.Page 2of 15
submit all invoices to City in the manner specified herein. Except as specifically authorized by City,
Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once permonth during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 forthe first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours ofwork by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800)hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30)days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
2.3 Final Payment. City shall pay the last ten percent (10%)of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services(“completion of
services”shall bedefined as when the City uses the system in a production or “live” mode)
and submittal to City of a final invoice, if all services required have been satisfactorily
performed.
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2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not payany additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown in Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not
exceed $7,000.00. Expenses not listed below are not chargeable to City. Reimbursable
expenses are included in the total amount of compensation provided under this Agreement
that shall not be exceeded.Reimbursable expenses include reasonable out-of-pocket
travel and administrative costs including, but not limited to, mileage, airfare, rental car,
hotel, meals, and parking.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes. Contractor
represents and warrants that Contractor is a resident of the State of California in
accordance with California Revenue & Taxation Code Section 18662, as may be
amended, and is exempt from withholding. Contractor accepts sole responsible for
verifying the residency status of any subcontractors and withhold taxes from non-California
subcontractors as required by law.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3.FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
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City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4.INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arisefrom or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator(as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
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including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverageor added as a certified endorsement to the policy:
a.The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b.Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceedONE HUNDRED FIFTY THOUSAND DOLLARS$150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a.The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b.Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c.If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
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The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d.A copy of theclaim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no speciallimitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
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volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’sinsurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paidas a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shallbe subject to all of the
requirements stated herein.
4.4.7 Wasting Policy.No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upona determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
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a.Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b.Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c.Terminate this Agreement.
Section 5.INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes ofaction arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole
or in part, by the willful misconduct or negligent acts oromissions of Consultant or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character
of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage
to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its
officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as wellas for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6.STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
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City of South San Francisco and Personnel Data Systems, Inc.Page 9of 15
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident ofemployment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agentorto bind City to any obligation whatsoever.
Section 7.LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City,of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs providedby Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
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City of South San Francisco and Personnel Data Systems, Inc.Page 10of 15
Consultant shall include the provisions of this Subsection in any subcontract approved by
the ContractAdministrator or this Agreement.
Section 8.TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
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8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9.KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically forthe City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
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City of South San Francisco and Personnel Data Systems, Inc.Page 12of 15
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to aRequest for Proposals (RFP)or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal thatare defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultantagrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys’fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any otherprovision of this
Agreement.
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City of South San Francisco and Personnel Data Systems, Inc.Page 13of 15
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns.The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printedmaterial on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve(12)months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the Human
Resources Director("Contract Administrator"). All correspondence shall be directed to or
through the Contract Administrator or his or her designee.
10.10Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy,if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
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City of South San Francisco and Personnel Data Systems, Inc.Page 14of 15
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and(iv)upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:Consultant
Charles Jefferies
Personnel Data Systems, Inc.
470 Norristown Road, Suite 202
Blue Bell, PA 19422
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco,CA 94080
10.11Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12Integration. This Agreement, including all Exhibitsattached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
10.14Construction. The headings in this Agreementare for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participatein the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
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CITY OF SOUTH SAN FRANCISCO Consultants
_________________________________________________________________
City Manager NAME:
TITLE:
Attest:
_____________________________
Krista Martinelli, City Clerk
Approved as to Form:
____________________________
City Attorney
2688477.1
6/10/2016
EXHIBIT A
SCOPE OF SERVICES
Vista HRMS Implementation Project
Statement of Work
Prepared by:
For
City of South San Francisco
June 28, 2016
8/2/2016
Table of Contents
INTRODUCTION.................................................................................................ERROR! BOOKMARK NOT DEFINED.
TABLE OF CONTENTS...........................................................................................................................................16
1.IMPLEMENTATION SCOPE............................................................................................................................18
2.ESTIMATED NUMBER OF PROFESSIONAL SERVICE HOURS...........................................................................18
3.SUMMARY OF IMPLEMENTATION PHASES WITH ESTIMATED HOURS..........................................................18
4.SUMMARY OF ESTIMATEDPDS BASE SYSTEM IMPLEMENTATION SERVICES...............................................19
5.CUSTOMER PROFILE INFORMATION............................................................................................................20
6.VISTA HRMS IMPLEMENTATION PROJECT STEPS.........................................................................................21
7.VISTA SAMPLE IMPLEMENTATION PLAN......................................................................................................22
8.PROJECT UNDERSTANDING..........................................................................................................................23
1.Project Start/Completion............................................................................................................................23
2.Vista HRMS Core Components....................................................................................................................23
3.Interfaces....................................................................................................................................................23
9.IMPLEMENTATION DESCRIPTION.................................................................................................................24
1.Implementation Assumptions.....................................................................................................................24
10.PROJECT SCOPE........................................................................................................................................24
1.Pre-Project Planning and Project Management..........................................................................................24
2.Installation (on premisecustomers only)....................................................................................................25
3.Project Initiation..........................................................................................................................................25
4.Core Team Training.....................................................................................................................................27
5.Data Conversion Assistance........................................................................................................................27
6.System Configuration..................................................................................................................................27
7.Security -Overview of How Vista HRMS Security Works.............................................................................28
8.Self-Service Implementation Overview........................................................................................................28
9.Workflow Implementation Overview..........................................................................................................28
10.Recruiting Implementation Overview.....................................................................................................29
11.Analytics Implementation Overview.......................................................................................................29
12.End-User Training....................................................................................................................................29
13.Readiness Assessment.............................................................................................................................29
14.Parallel Processing..................................................................................................................................29
15.Post Live Assistance.................................................................................................................................30
11.RESOURCE ASSUMPTIONS.......................................................................................................................30
1.Project Teams..............................................................................................................................................30
2.Scope Impact...............................................................................................................................................31
12.SCOPE MANAGEMENT.............................................................................................................................31
13.READ AND UNDERSTOOD........................................................................................................................32
8/2/2016
1.Implementation Scope
This Statement of Work has been prepared for the implementation of the components listed in Vista
HRMS Core Components Section. If additional components have been licensed and are to be
implemented at a later time, a supplemental Statement of Work and estimate must be executed. The
hours estimated in this Statement of Work are for the existing base functionality of the components
listed in Vista HRMSCore Componentsand any interfaces or custom featureslisted in Interfaces
Section. Any additional requests for interfaces or custom features will be processed in accordance with
Scope Management Section herein.
2.Estimated Number of Professional Service Hours
Consultant’sintent, pursuant to this Statement of Work, is to deliver Vista HRMS configured to the
City’sneeds. Consultantwill supply consulting and assistance as needed bythe Cityto ensure a
successful implementation. Hours stated herein are Consultant’s bestestimate for the associated
tasks.
3.Summary of Implementation Phases with Estimated Hours
These estimates have been determined using information provided by the Cityand is not meant to be
‘fixed priced’ or ‘not to exceed.’ Hours not used in one area may be shifted to other areas based on
functional needs. If hours are to exceed any line item estimate noted on page 5 during the Project due
to additional or undisclosed issues/needs or changes in the City’sstaff availability, Consultantwill
notify the Cityprior to exceeding the estimate and request written approval for additional funds via
the Change Control process.
8/2/2016
Summary of Estimated Consultant’sBase System Implementation Services
8/2/2016
4.Customer Profile Information
Number of Federal IDs/BIN 1
Number of Locations 1
Pay Frequency Bi-Weekly
Total Active Employees Count 900
Number of Hourly Employees 458
Number of Salary Employees 442
Number of Union Employees 442
Number of Retirees 377
Number of W2s/T4s Produced last year 1006
Number of Separate Earning Types (E.g. Regular,
OT, Bonus, etc.)
41
Number of Unique Deductions (E.g. Garnishment,
Savings Bonds, United Way, etc.)
66
Number of Benefit Providers 5
Employee/Manager Self Service Yes
Workflow Yes
Recruiting Yes
Where is data Converted from (E.g. Excel, Access)Unknown
Tax Filing Interface Component Desired No
Garnishment Interface Component Desired No
Vista Time No
Analytics No
Open Enrollment Yes
HIPAA 834 No
Onboarding No
8/2/2016
5.Vista HRMS Implementation Project Steps
Phase 1
Project Coordination
Installation(on premise customers only)
Kick-Off Week
System Configuration
Data Conversion Assistance
Security Configuration Assistance
Training
o HR
o Benefits
o Payroll
o Technical Administration (on premise customers only)
o Crystal
o Vista EasyAsk
Parallel Processing
Go-Live Readiness Assessment
Post Go-Live Assistance
Post Go-Live Transition to Customer Support Meeting
Phase 2
Self-Service Implementation Assistance
Workflow Implementation Assistance
Recruiting Implementation Assistance
Recruiting
Note:Project goals and timelines based on Customer’s staff availability will be established at the beginning of
the project. The customer may choose to incorporate phase 2 items listed above as part of phase 1. Also,
phase 1 items maybe broken into multiple parts and thus the tasks may not be consecutive. This typically
includes the data conversion, system and security configuration and trainings. For trainings, there may be an
initial training/ overview followed up later in the project by a more in-depth training with a wider audience.
8/2/2016
6.Vista Sample Implementation Plan
8/2/2016
Vista Proposed Implementation Plan
7.Project Understanding
1.Project Start/Completion
Mutually agreed-to start date is:
Mutually agreed-to estimated live date is:
Consultantwill supply personnel sufficient to meet the requirements of the Statement of Work
within the mutually agreed to timeframe, but this work will be dependent on the availability of the
City’s staff.As a result, the mutually agreed-to live date may be subject to change.
2.Vista HRMS Core Components
Payroll
HR
Benefits
Vista HRMS EasyAsk
Self-Service
Workflow
Recruiting
Analytics
3.Interfaces
PDS Base System GL Interface Table (Included)
Electronic Funds Deposit for US/Canada (Included)
HIPAA 834 (Included) but may require some customization during implementation
8/2/2016
8.Implementation Description
1.Implementation Assumptions
Consultantwill assign a Project Manager.
Citywill assign a Project Lead.
City will designatea key decision-making Executive Sponsor.
City’sProject Team (further described in Section 11.1) members will be experienced in their
respective disciplines and have a solid understanding of the Customer’s organization.
Any additional functional needs identified throughout the Project thatare not met by Vista HRMS’s
base functionality will be considered beyond the scope of this Statement of Work and will be
added hereto only upon the written authorization of the City.
No historic data conversion beyond current data and YTD totals is contemplated in the proposed
estimated hours—with the exception of paycheck historyand historical pay rate history, which is
unlimited. This also does not include the conversion of position history; service break history or
ACAhistory.
Consultantwill work with the Cityto demonstrate the procedures for the City to map, extract, and
import data into the Consultantsystem using a Consultantsupplied tool.
NecessaryCityresources and infrastructure will be available for the Parallel Testing process.
City’sProject Teamwill assume responsibility for supporting and maintaining the system
environment after cut over to Production Mode.
Throughout implementation, the City’sProject Team will work with the Consultant’sProfessional
Services Implementation Staff assigned to the Project until such time that the Cityis live with the
Vista HRMS software and thereafter will be transitioned to Customer Support.
9.Project Scope
This document has been prepared based upon the extent of the information available to
Consultantand City. It is anticipated that, as a result of Project Initiation and other meetings
throughout the Project, the estimate provided herein may require modification. Any
modification to this estimate shall be documented in accordance with Customer Profile
Information Section hereof. Any modification shall require a written amendment in accordance
with Section 8.3 of the main Agreement. Consultantand Citywill determine if additional
resources are neededand available. For Project estimating purposes, Consultanthaslisted the
basic elements involved in configuring the software within the City’s environment.
1.Pre-Project Planning and Project Management
Pre-Project Planning and Product Management consists of the following on-site and remote
functions:
Creating and managing the Project Plan,Consultant’s resources, City’s resources (with
assistance of the City’s Project Lead), assisting the Cityin each step of the process, verifying the
status of all Project Teamassignments, project-related conference calls and validating the hours
used against the estimated hours. Project Management is continuous throughout the Project
and is vital to the success of the Project. The ConsultantProject Manager will collaborate with
the City’s Project Lead to ensure all project tasks are completed as per the Project Plan.
Additionally, the Consultant Project Manager together with the City’s Project Lead will resolve
8/2/2016
any issues that arise, manage change control for those tasks which are outside the scope of this
project and bethe primary contact for the City’s Project Team.
2.Installation (on premise customers only)
A typical installation of Vista HRMS is estimated at 24 hours. This gives ample time for Consultant
to verify all aspects of Vista HRMS against the City’s database server.
Installation includes, but is not limited to the following:
Verify that the server environment and required software are in place.
Install Vista HRMS.
Create three environments (Training, Test, & Production) and two Recruiting
environments.
Basic Certification with the City. Consultantand the City’s resource(s) will insure that the System is
operating properly on Licensee’s computer environment.
Review PTF (update) process and the use of VistaFreshfor applying future updates.
3.Project Initiation
The objective of the on-site Project Initiation sessions is to transition from the Sales Cycle to the
implementation planning process by organizing the HR business requirements into a well-defined
implementation plan.
The ConsultantProject Manager and the City’sProject Lead will review the requirements noted
during the Sales Cycle and any additional business requirements.
Review the Statement of Work (SOW) in detail with the City’s Project Team.
Additional interfaces and/or custom features may be identified and, if necessary, Change Requests
will be processed in accordance with Scope Management Section herein.In addition, any
modification shall require a written amendment in accordance with Section 8.3 of the main
Agreement.
CORE training will be scheduled with the Project Teamto provide an understanding of the Vista
HRMS application. This will enable the Team to communicate effectively with the Consultant
Project Manager regarding how to set up and implement Vista HRMS to better suit the
organization’s needs.
The sessions begin with an introduction of the City’s Implementation Team and an overview of the
organizational structure.
During the Project Initiation sessions, the ConsultantProject Manager will review items with the
City’s Implementation Team including, but not limited to, the following:
Project Planning
City’s resource availability (i.e. which of City’s personnel will be available and at what times that
personnel will be available).
Consultantresource availability: on-site and remote resources for each task.
Establish Project Timeline.
8/2/2016
Review Project Plan–Phases/Tasks.
Basic Demonstration of Vista HRMS System
HR: This component allows the Cityto access and update the record of any person entered into the
City’s Vista HRMS database, including active employees, inactive employees, applicants,
dependents, or any other individual who has a record in the City’s Vista HRMS database (based on
the City’s security privileges).
Benefits: This component allows the Cityto access informationabout the City’s benefit recipients.
This includes active and retired employees and their dependents who are receiving benefits
through the City’s organization.
Payroll: This component allows the Cityto access and update the City’s employee records. Each
employee record contains that employee's personnel, payroll, and benefits information. This
information is both referenced and updated by the major functions of the system, such as payroll
processing and benefits processing.
Best Practices in Organization Structure Setup
In this structure, the Citydefines the organization’s EINs/BINs, divisions, departments, etc., that
make up the City’s organization.
Pay companies are used to group employees for payroll processing and reporting purposes. When
the Cityprocessesa payroll, the Cityidentifieswhich employees are processed based on their pay
company and payroll status.
A majority of the critical payroll and benefits information the Citydefines in the Setup module is
specific to each respectivePay Company. This includes earnings types, deductions, benefit plans,
and leave accrual plans. For example, in the Deductions table, separate deductions are established
for each pay company. The deductions established for a pay company can only be referenced for
employees assigned to that same pay company.
The City’s organization structure should be a reflection of its company's organizational chart.
Positions are a one-to-one relationship and Jobs are one-to-many. Each position and job is assigned
to a specific organization in this structure to indicate where that position or job resides within the
City’soverall organization. For each organization, the Citycan define the organization's name,
status, and a location that defines the organization's address.
The Cityshould also define information about the organization's electronic mail and Internet
services.
Review Product Update (PTFs) Procedures –Updates, Enhancements and Error Corrections
8/2/2016
In order to streamline Consultant’smethods of supporting Vista HRMS customers,
Consultanthas developed an enhanced method of making PTFs (Updates,
Enhancements, and Error Corrections) available. Consultantposts on the Consultant
Customer Support Web Site the latest version of Vista HRMS containing cumulative
updates to thatpoint in time. The updates are in source and executable form and are
downloadable with installation instructions and a detailed description of all PTFs
contained in that version. This method allows the Cityto monitor the Consultant
Customer Support site,and stay informed of recent updates.
PTFs are applied using the VistaFresh tool provided by PDS to automate your process for
maintaining your current version of Vista HRMS. When run, it automatically checks your
system, compares it to the most current version as defined at PDS, downloads any
necessary updates, and (optionally) applies them.
4.Core Team Training
Consultanttraining is based on an event-driven, concept-oriented approach. The City’s Project
Team isinstructed using the Consultant’sTraining database (one of the three delivered
databases –Training, Test and Production) in real-world situations. The Training database
contains much of the same data as was seen during the demonstration(s) of Vista HRMS during
the sales process. The Project Team willlearn the software within the context of day-to-day
processes, not from a technical writer's script. Each course has a defined agenda. Consultant
usesa hands-on, interactive model that allows the Project Teamto use the system as they
master basic everyday functional tasks.
5.Data ConversionAssistance
The purpose of this phase is to facilitate the evaluation of the City’sdata conversion
requirements and commence the data conversion mapping process. During this meeting,
Consultantwill work with the City’s Project Lead to determine what data is available, its location
and appropriateness for conversion into the Vista HRMS database. Another important
consideration during this step is the analysis of the existing data for accuracy and effectiveness.
Often, data in the current system is stored inconsistently, inaccurately or simply canbe utilized
more effectively with refinement. In addition, this step offers the opportunity to assess whether
data stored in the existing system will continue to be necessarygoing forward.
Consultantwill provide the Citywith a data mapping spreadsheet and a file layout. Consultant
will assist the Cityin the mapping of the data, offering assistance as needed in the explanation of
the Vista HRMS database table names and structures. The Cityis then responsible for extracting
the data from their current system and creating a fixed formatted file using the provided
layout(s). This process establishes a common starting point for the remainder of the conversion
processes which will likely include severalconversion updates as the Implementation proceeds.
6.System Configuration
This phase will consist of the ConsultantProject Manager and the City’s Project Teamperforming
system configuration and testing, which includes reviewing the existing delivered code tables
and rules within the Vista HRMS system, determining additions, and establishing security
templates. This may include, but is not limited to, the following items:
HR structures (definition and setup of company, location, position, job, organization definitions,
training, licenses, tests, skills, applicant tables, and HR status tables)
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Benefit structures (definition and setup of benefit plans, benefit deductions, valuations, premiums,
eligibility, and rules)
Payroll structures (definition and setup of earnings, deductions, taxable benefits, pretax plans, tax
profiles, employee tax setup, premium rules, general ledger, matching contributions, checks and
advices, direct deposit, bond processing, and worker’s compensation)
Initial unit testing of all components (HR, Payroll, Benefits, and Leave Accrual)
Process testing, such as new hires, transfers, terminations, etc.
Check Printing setup and unit testing
Direct Deposit setup and unit testing
Security template setup and unit testing
W-2 and/or T4, T4A, and RL-1 testing and balancing
Executing the Issue Detective
Executing the Data Detective
Vista Time (if licensed)
HIPAA 834
Recruiting (if included in the initial phase)
Onboarding (if licensed)
Analytics (if licensed)
7.Security -Overview of How Vista HRMS Security Works
Vista HRMS Security works by using templates and assigning employees or employee types to a
given security template defined during System Configuration.
8.Self-Service Implementation Overview
Each option within Vista HRMS Self-Service can be deployed in one of three ways –Inquire-Only
(e.g. Pay Rate), Update (e.g. Emergency Contacts) or Update with Approval (e.g. Address
Change). These options are controlled by Security settings. The ConsultantProject Manager will
work with the Project Teamto configure and deploy such Self-Service functionality as chosen by
the Project Team. Typical minimum Self-Service functionality consists of viewing a W2, viewing a
check, viewing Pay History, including earnings, deductions and the like, viewing benefits, viewing
Emergency contacts or changing an address. Additional self-service assistance can be requested
by the Cityduring Implementation or later, if necessary.
9.Workflow Implementation Overview
While Vista HRMS Workflow capabilityis extensive and complete, by using Workflow, the City
can define and execute repetitive business processes that involve the flow of information or
activities from one person to another (or a group). Workflow processes range from simple
processes such as address change approvals to complex processes such as multi-level conditional
approvals (i.e. “if this, then that”). The ConsultantProject Manager will work with the Cityto
define some initial simple workflows with the goal of allowing the Cityto add additional
Workflows or modify existing ones at a later date.Additional workflow assistance can be
requested by the Cityduring Implementation or later, if necessary.
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10.Recruiting Implementation Overview
The Vista HRMS Recruitingcomponent provides a recruiting tool that will allow the Cityto gather
applicant data via the City’s corporate website. Applicant data can be collected and will reside in
a stand-alone database where the City’s recruiters can monitor and control content. TheCitywill
be able to add a link to the City’s corporate website, which will provide access to the Recruiting
database to view open positions and jobs. These positions and jobs can be posted with
descriptions as well as qualifications. Interested candidates can log on to the site, record their
own data, and identify interest in open jobs/positions. TheConsultantProject Manager will work
with the Cityto demonstrate and assist in the implementation of the Recruiting component.
Additional recruiting assistance can be requested by the Cityif necessary.
11.Analytics Implementation Overview
The Analytics Overview details the use and practical applications of the Vista HRMS Analytics
module. It helps the Cityunderstand itscurrent state and guide it into the future. Analytics helps
visualize useful patterns found in data, providing the Citywith the decision-making tools needed
to make the most of the City’shuman capital investments.
12.End-User Training
This training session is for additional primary users who may not have been part of the core
training, but nonetheless need training as to the functions they will routinely perform. In
addition, this end-user training reinforces what the Project Teampreviously learned earlier in the
project and is focused on the day-to-day tasks to be performed.Consultantgives organizations
the flexibility to develop end-user training plans that match their Project Teams specific roles
and needs. Proper training enables the Project Teamto learn how to use Vista HRMS quickly,
become more productive and better leverage their collective expertise. Also this ensures
resources become self-sufficient in using Vista HRMS.
13.Readiness Assessment
The purpose of Readiness Assessment is to review the Project Planand verify that all tasks have
been completed and accepted prior to Production/Live cutover. The ConsultantProject Manager
and the City’s Project Lead, along with the Project Team, will identify any incomplete tasks and
prioritize their levels of importance prior to the anticipated go-live date.
Provided all tasks have been completed, a go-live production date will be established jointly by
Consultant and the City.
14.Parallel Processing
The Parallel Processing phase enables the Project Teamto verify, at a detailed level, that the City’s
business issues are addressed in a hands-on environment. Consultant(s) will assist the Cityin
identifying and developing parallel processing procedures.
In addition, Consultantwill review the test results with the City’s Project Teamto ensure the data
corresponds with the City’s existing system. By the Parallel Processing phase, detailed HR, payroll
and Benefits testing should be complete. Parallel Processing consists of running 2-3 full cycles using
Vista HRMS as configured for the City’s use.
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Prior to the Parallel Processing phase, ACH tapes should be sent and verified and paychecks/advices
should be reviewed. This allows the payroll results to be reviewed and cleaned, if necessary. The full
cycle runs every pay frequency and all of the processes.
The Citywill be responsible for verifying expected results against actual results. Consultantwill assist
where needed to ensure that a clean parallel is achieved.
15.Post Go-Live Assistance
Post Go-Live Assistance consists of the ConsultantProject Manager working with theCity’s
Project Teamto ensure overall data integrity and system verification and acceptance.
The ConsultantProject Manager will observe the City’s Project Teamusing Vista HRMS in a live
production mode, as well as provide real-time feedback and technical support assistance, as
required.
16.Post Go-Live Transition to Customer Support
During the implementation phases City issupported directly by itsImplementation team. In the
event that ConsultantCustomer Support is needed, the implementation consultant will
coordinate the necessary resources to get the issue addressed. Once the implementation is
completed,Citywill be transitioned fully to the ConsultantCustomer Support team. This step in
the implementation will introduce you to the team and the processes surrounding
reporting/discussing/resolving issues through customer support.
10.Resource Assumptions
1.Project Teams
CityProject Team
Will be available to perform the outlined tasks within the time commitment established during
Project Initiation.
Will be available to attend Vista HRMS software training(s) as applicable to their internal job
responsibilities in order to ensure that the assigned individual is trained and ready to perform
Project tasks as scheduled. Schedule will be defined during Project Initiation.
City’s Project Lead will be responsible for the following:
o Proactively disseminating project information to all stakeholders.
ConsultantProject Team
ConsultantProject Manager will be responsible for the following:
o Coordinating the activities of the Vista HRMS implementation project and acting as the
liaison between the ConsultantProject Teamand the City’s Project Lead
o Implementing the agreed-upon Action Plan to the established standards and deadlines
o Taking responsibility for the effective flow of information between Team members,
participants in Project activities, and the City
o Scheduling Consultantresources
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o Attending weekly meetings as mutually agreed to by the City’s Project Lead and the
ConsultantProject Manager
o Maintaining the overall Project Planto ensure work is assigned and completed on time
and within budget
o Meeting weekly with the Project Teamto review and adjust the Project Planas
necessary
o Identifying, managing, and mitigating project risk
o Preparing weekly Status Report
2.Scope Impact
After the initiation of the project, changes to any of the following may also result in changes to
the project’s scope, schedule, costs, fees, budget, and/or Project Team. This list is not meant to
be all-inclusive.
Policies and procedures changes in any areas that materially affect or are materially affected by the
system
New or changed benefit plans, which affect payroll processing
New or changed legislative or compliance requirements
Redirection of the City’s business priorities
Change to the technical environment by the City
Staffing changes to the City’s Project Team
Third-party system changes that currently or in the future will interface either to or from Vista HRMS
Changes or enhancements to the current systems by the City
Changes or expansion of the Project’s scope or assumptions by the City
New acquisitions or divestitures by the City
11.Scope Management
The CityProject Lead, together with the ConsultantProject Manager will manage, document, and track
any changes to the Project Scope via a Change Management process.
All Change Requests will be documented using the form attached hereto as Attachment A or on such
other form or by such other process as the parties may agree.
Change Requests will be evaluated and assessed to determine theimpact of the request on the
Project in terms of scope, additional time and effort, cost, etc.
Change Control Management
The Change Management process is fundamental to the successful delivery of the Project. This process
ensures that each change introduced to the Project environment is appropriately defined, evaluated,
and approved prior to implementation. Any modification to the services described in the Scope of Work
shall require a written amendment in accordance with Section 8.3 of the main Agreement.
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Change Management will be introduced to this Project through the implementation of five key
processes:
1.A formal process for the submission and receipt of Change Requests
2.A formal process for the review and logging of Change Requests
3.A formal process for the determination of the feasibility of Change Requests
4.A formal process for the approval of Change Requests
5.A formal process for the implementation and closure of Change Requests
Change Control Sample Form
Estimate Number: For PDS Use Only Business Area: HR/PR/BEN/Other
Change Requester: Customer Project Name: Vista HRMS Implementation
Change Request Date:Customer Project Lead:
Change Urgency: Define Timescale PDS Project Manager:
Change Description:
Add a brief description of the project changes requested. This should include any changes to
resources, deliverables, timescales, and/or budgets.
Business Process:
List any business process that may
necessitate this change.
Business Impact:
Describe the impact to the business if this change
is implemented (e.g. additional resources
required, reduce process efficiency,
organizational structure changes required).
Change Benefits:
Describe the financial and non-financial
benefits associated with the implementation
of this change (e.g. reduced transaction
costs, improved performance, and enhanced
customer satisfaction).
Change Costs:
Describe the financial and non-financial costs
associated with the implementation of this
change.
Supporting Documentation:
Add any documentation references that may substantiate this change, including a PDS custom
specification.
Customer Project Lead: Date:
_______________________ ___/___/____
This documentmust be reviewed with the ConsultantProject Manager to determine the impact and budget
considerations to the Project.
12.Read and Understood
Cityacknowledges that the Cityhas read and understands this Statement of Work and agrees to be bound by its
contents as stated in the main agreement.
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THE PARTIES HEREBY AGREE TO THE FOREGOING CONDITIONS, AS EVIDENCED BY THEIR
SIGNATURES BELOW.
Personnel Data Systems, Inc. (“Consultant”)City of South San Francisco(“City”)
By:By:
Name:Name:
Title:Title:
Date:Date:
8/2/2016
Exhibit A-1
SOFTWARE LICENSE AGREEMENT
LICENSEE City of South San Francisco PERSONNEL DATA SYSTEMS, INC.
ADDRESS 400 Grand Avenue (hereinafter, “PDS”)
South San Francisco, CA 470 Norristown Road, Suite 202
94080 Blue Bell, PA 19422
COMPUTER FACILITY
LOCATION 400 Grand Avenue, South San Francisco, CA 94080
Addendum “A” (PRICE QUOTATION) is attached to and made part of this agreement.
This agreement is incomplete and invalid without Addendum “A”.
Price quotation
expiration date:August 25, 2016
Salespers
on Dan Price
I.LICENSE GRANT
(a)PDS grants to Licensee, its subsidiaries and affiliates, a personal, perpetual, nontransferable and non-
exclusive license to use the System (identifiedas PDS Product(s) on Addendum A hereto) specified
herein and all Updates solely in the conduct of Licensee’s internal business, including but not limited to
processing its own data and the data of its subsidiaries and affiliates, subject to the terms and
conditions hereinafter set forth. PDS further grants a nontransferable and non-exclusive license to use
EasyAsk®solely as embedded in the Systemsubject to the terms and conditions hereinafter set forth.
Licensee may not use, copy modify or transfer the EasyAsk®Program except as expressly provided
by this License.Under current licensing requirements by SAP, the delivered Crystal Reports may be
accessed without payment of any fees to SAP by Licensee. In the event Licensee wishesto modify a
delivered report or create a new report, Licensee must purchase a current SAP license for its own use
(or have an existing license). For Version number, please see the current Vista Hardware/Software
Configuration document. Crystal Reports licensing requirements are subject to change by SAP.
Licensee is authorized to use the System only on those computer(s) operating system and RDBMS
designated in this License Agreement for its own internal data processing and computing needs and
for the maintaining and processing of a maximum number of active employee records as specified by
the Employee Population Code in Addendum A. Licensee may, upon notice to PDS, deploy the System
on different computers, operating system or RDBMS, as supported by PDS. Semi-annually from the
date of the License Agreement, upon request from PDS, Licensee shall certify in writing the then
current maximum number of Active employees (as defined in Section II, below) being maintained by
the System, for purposes of adjusting license and annual maintenance fees. Licensee may, solely to
enable it to utilize the System, install additional copies of the System for archival purposes, disaster
recovery, passive failover and the like and for testing new configurations. This Agreement’s sole
function is to license the use of the System to Licensee and does not, in any way whatsoever, impose
any implementation responsibilities upon PDS unless Addendum B (Professional Services Agreement)
is attached hereto and made a part hereof. Licensee hereby acknowledges that the success of any
project initiated in order to implement the System shall be the primary responsibility of Licensee.
(b)PDS shall deliver to Licensee the System in source and executable form on appropriate media or
electronically at the request of Licensee such that it will operate on Licensee’s networkdesignated
herein. PDS shall install the System on Licensee’s computer and ensure that it is operating
successfully with PDS-supplied test data. Costs for such installation shall be specified in Addendum
“A”. Directly following the installation PDS and Licensee shall conduct the standard PDS installation
acceptance test using a PDS-supplied demo test database on all installed modules to insure that they
are operating properly on Licensee’s computer environment. An Installation Acceptance Form shall
be executed by Licensee to acknowledge acceptance of each module and/or report any substantial
error, defect or non-conformity. De minimus non-conformities, defects or errors shall not be cause for
non-acceptance.
(c)To insure proper Installationand Implementation of the System, Licensee shall provide adequate
access (direct and/or remote) to its computer, operating systems, networkand any systems software
necessary for the services to be performed. It shall be solely Licensee’s responsibilityto insure that
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any necessary third party software, including, but not limited to, Database Management Systems and
Windows development languages is licensed, installed and is operational. Licensee is responsible to
insure that its configuration complies with PDS’ Recommended Configuration. Licensee shall designate
and provide adequate access to competent individual(s) that are knowledgeable of Licensee’s
computing and database environments. Licensee acknowledges that the normal routine Database
maintenance, back-up procedures and other routine procedures to insure the integrity of the Database
and System’s software are the Licensee’s total responsibility.
II.SYSTEM MAINTENANCE/SUPPORT
PDS shall provide, at no cost to Licensee, three (3) consecutive months of System maintenance and three (3)
consecutive months of System support from the date of Installation of the System. Maintenance shall consist of
updates, upgrades, enhancements and corrections (collectively, “Updates”) that may or may not be necessaryfor the
System to continue to accomplish its principal computing functions. Notwithstanding the foregoing, PDS may, from
time to time, make available applications which it has licensed from a third party developer. In such case, the
available applicationsshall be subject to additional license fees if Licensee elects to license such applications.
Addendum “A” identifies PDS’current Maintenance/Support features that may be modified from time to time;
however, in no event shall such processes be diminished in a material way.Licensee shall be responsible for the
actual installation/implementation of the Updates to its copy of the System. Such installation/implementation includes
the entry of theUpdates to and any testing necessary to insure that the updates have been applied correctly.
Maintenance provided by PDS to Licensee under the terms of this License Agreement may not be distributed by
Licensee for use by third parties. Support shall consist of telephone access to the PDS Product Support Department
during normal business hours, emergency support 24 hours 7 days per week and, when appropriate, remote
diagnostics and problem resolution in conjunction with and by permission of Licensee. Subsequent to the three-
month period above, Licensee shall continue on support and maintenance on an annual basis at the rate as specified
in Addendum “A”. Annual Maintenance fees are subject to annual increases not to exceed five percent (5%).In
addition to the aforementioned annual increases, the Maintenance fee shallbe subject to adjustment due to the
addition of any newly licensed modules or as a result of a change in Licensee’s Active Employee Population category.
An Active employee is defined as an employeereceiving a paycheck throughVista HRMS(or in the absence of the
Payroll component, are full-time orpart-time employees). COBRA participants, terminated employees,seasonal
employeesand Retirees (whether receiving a pension check through payroll or not) although maintained in Vista
HRMSshall not be counted in the Employee Population category forlicensing fees.However, under no circumstances
will the license and maintenance fees provided for herein exceed the not to exceed amount specified in Section 2 of
the main Agreement.
III.WARRANTY AND LIMITATION OF REMEDIES
PDS WARRANTS THE SYSTEM (INCLUDING UPDATES) TO PERFORM SUBSTANTIALLY IN ACCORDANCE WITH THE
THEN-CURRENT OPERATING DOCUMENTATION FOR THE SYSTEM (On-Line Help embedded in Vista as supplemented
by Training Documentation) provided that: (a) the Source Code is not modified, changed or altered by anyone other
than PDS, (or its agents , personnel or contractors), in a manner authorized by PDS in writing;(b) Licensee has not
permitted access to the System by third parties that have not been authorized by PDS or who have not executed a
non-disclosure agreement with Licensee;(c) Licensee has downloaded all applicable Updates; (d) the computer
equipment is in good operating order and is installed in a suitable operating environment and is a hardware platform
supported by PDS with the PDS minimum required hardware configuration ( as modified from time to time) and
database and network software versions as certified by PDS; (e) any error or defect detected was not directly caused
by the misuse or abuse of the System by Licensee or its agents, employees or contractors; (f) Licensee promptly
notified PDS of the error or defect after it was discovered; (g) Licensee continues on Support and Maintenance in
accordance with Article II, and (h) all undisputed fees due to PDS have been paid. PDS warrants that it is the owner of
the System and that it has the authority to enter into this LicenseAgreement and grant the licenses to Licensee
hereunder. PDS further warrants that the System will be free from viruses, disabling programming codes, instructions
or other contaminants. PDS does not warrant that the System will be uninterrupted or error free, or that all System
errors will be corrected. Neither PDS nor EasyAsk, Inc warrant that the functions contained in EasyAsk®will meet
Licensee’s requirements or that the operation of the Program will be uninterrupted or error free. EXCEPT AS SET
FORTH HEREIN OR IN THE MAINAGREEMENT, THERE ARE NO OTHER WARRANTIES OF ANY KIND, WHETHER EXPRESS
OR IMPLIED, WITH RESPECT TO THIS AGREEMENT, THE SYSTEM, OR ANY SERVICES OR GOODS PROVIDED BY PDS
TO LICENSEE IN CONNECTION WITH THE SYSTEM, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE. Except for any errors that prevent the System from
performing the inquiry, data storage, update, exporting, reporting and processing functions described in this
Agreement and in any addenda and schedules attached hereto, PDS, acting reasonably,shall be the sole determinant
as to whether or not defects will be corrected and shall also determine the priority and method of the correction of
any such defects within the System. Licensee accepts sole responsibility for (a) the selection of the System to
achieve Licensee’s intended results, (b) its use, and (c) the results obtained therefrom. Except as set forth herein
Licensee’s SOLE AND EXCLUSIVE REMEDY and PDS’ only obligation under the aforesaid warranty is to, by any
reasonable means, cause the System to operate substantially in accordance with PDS’ then-current operating
documentation (On-Line Help embedded in Vista as supplemented by Training Documentation). EXCEPT FOR PDS’
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LIABILITY PURSUANT TO ARTICLE VIand Section 5 of thr Main Agreement ,HEREIN, IN NO EVENT SHALL EITHER
PARTY BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL,ORDINARY,PUNITIVE, EXEMPLARY, SPECIAL OR
CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVERINCLUDING WITHOUT LIMITATION ECONOMIC LOSS, LOST
PROFITS, LOSS OF USE, LOSS OF USE OF PROFITS, REPROCUREMENT COSTS OR LOSS OF DAMAGED DATA
SUSTAINED BY LICENSEE AS A RESULT OF ANY BREACH OF THIS LICENSE AGREEMENT OR OTHERWISE ARISING
OUT OF OR RELATING TO THIS LICENSE AGREEMENT OR THE SYSTEM, OR FOR ITS NEGLIGENCE OR GROSS
NEGLIGENCE, OR FOR ANY CLAIM MADE AGAINST LICENSEE BY OTHER PARTYEVEN IF SUCH PARTYHAS BEEN
ADVISED OF SUCH DAMAGES ORCLAIM OR POTENTIAL CLAIM.
The parties acknowledge and agree that the limited warranty, exclusive remedies and limited liability set forth in this
License Agreement are fundamental elements of the basis of the bargain between PDS and Licensee, and that PDS
would not be able to provide the software or services on an economic basis without such limitations.
IV.RESTRICTIONS ON USE
Licensee shall have a nontransferable and non-exclusive right to use theSystem only to process its own data and the
data of its subsidiaries and affiliates. Licensee’s continued right to the use of the System is conditioned upon payment
of all undisputed fees, including annual maintenance/support fees by Licensee. Licensee may, at its option, replace
the Vista logo with its own logo, change background colors, etc. on the system screens provided it continues to
display the “Powered by PDS” logo. Licensee shall not permit access to the System or Documentation by agents,
consultants or independent contractors to Licensee whohave not been authorized by PDS or who have not executed a
non-disclosure agreement with Licensee.Licensee shall notify PDS that it has so engaged a third party and that said
third party is authorized to act on behalf of Licensee regarding Support issues.
V.PROTECTION AND SECURITY
(a)The System including, but not limited to, the “look and feel”, the display screen designs, menus,
report formats, information flow, presentation techniques, processing methods,input/output file
structure, navigation techniques and data access methods, and all portions and copies thereof
constitute a valuable asset and trade secret of PDS and are proprietary to PDS and title thereto
remains in PDS. Licensee shall not, except as otherwise permitted by this License Agreement, copy
(except in accordance with this License), sell, lease, transfer or reveal the System or its
documentation, support procedures and results of support procedures, or copies thereof to any third
party; provided, however, that Licensee may reveal or disclose the System to its agents, consultants
and advisors to the extent reasonably necessary in the conduct of Licensee’s business. Licensee shall
use all reasonable efforts to prevent disclosure to any third party of the terms and conditions of the
Agreement and any information related to the PDS System; including but not limited to licensing costs
and payment terms and conditions, except to the extent such disclosure is required by law.
(b)During the Installation, Implementation and subsequent Maintenance and Support of the System, PDS
may obtain or be exposed to proprietary or Confidential Informationof Licensee.Confidential
Informationmeans any data or information, whether expressly communicated as Confidential
Information or not, with respect to the business, operations, marketing, promotional material, website
development plans, financial status, or other non-public information (current or past) of the Licensee,
which has been acquired or developed by the Licensee and is not generally known by or legally
available to the public.PDS shall use all reasonable efforts to prevent disclosure of any such
information to any third party, other than agents, consultants or advisors of PDS to whom disclosure is
reasonably required in the conduct of PDS’ business and who have signed a Confidentiality and Non-
Disclosure Agreement. This section shall survive termination for any reason.
(c)The obligations of Licensee under Section V (a) and of PDS under Section V (b) shall not apply to
information which is:
(i)known to such party prior to the receipt from the other party; or
(ii)generally known or available in the industry or to the general public through no act or fault of
such party; or
(iii)received in good faith from a third party which has no obligation of confidentiality with respect
to such information; or
(iv)required to be disclosed by applicable law, by order of court or the rules, regulations, or order
of any governmental agency provided that that disclosing party will promptly notify the other
party of the requirement so as to permit that party an adequate amount of time to contest
such requirement before disclosure.
VI.PAYMENT
(a)In consideration of the grant of the License herein, Licensee shall pay that percentage of the PDS
Products noted in the “Amount Due at signing” on Addendum A upon execution of this Agreement and
the remaining percentage of the PDS Products upon Installation of the System.However, under no
circumstances will payments provided for hereinexceed the not to exceed amount specified in Section
2 of the main Agreement.
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(b)In addition, Licensee shall reimburse PDS its actual travel and lodging expenses plus a per diem for
meals and incidentals in accordance with GSA federal guidelines as incurred by PDS in furtherance of
its performance hereunder. Air travel shall be by coach class and lodging shall be in accordance with
PDS’ travel policy or at a hotel(s) designated by Licensee which shall be similar in class to Holiday Inn
or a mid-priced extended stay property.However, under no circumstances will payments provided for
herein exceed the not to exceed amount specified in Section 2 of the main Agreement.
(c)The price and all other amounts due under this License Agreement shall be paid in U.S. dollarsand
may include any sales or use taxes, duties, licenses, or similar assessments based on the applicable
tax law for the jurisdiction in which the services or software are supplied, as amended from time to
time, all of which are the sole liability of and shall be paid solely by Licensee. Notwithstanding
anything to the contrary, no payment for licensing shall be withheld for reasons beyond the control of
PDS or for Licensee’s inability to comply with its obligations herein. The License fee for use of the
System is to be paid independent of any custom programming, and shall not be contingent upon the
success of any services provided by PDS. During the term of this Agreement the right of offset for
claims arising out of any transaction shall be limited to the specific receivable created by said
transaction. If any undisputed payment (including services or maintenance/support payment)
provided for herein, including any Addendums hereto, or in any other Agreement with PDS, shall
remain unpaid for forty-five (45) days following invoicing, and upon written notice and twenty (20)
days opportunity to cure, Licensee shall be deemed in default of this License Agreement, and said
License shall be terminated. In addition, any outstanding invoices plus work in progress to be billed
shall then be due and owing. Upon written notification of said termination, Licensee agrees to return
to PDS or destroy at Licensee’s discretion and certification thereof, the System, all related materials
and forthwith remit all outstanding balances.
VII.INDEMNIFICATION
PDS warrants that it has title to the System and agrees to defend(with counsel acceptable to City, with such
approval not unreasonably withheld), and hold harmless Licensee, its affiliates and their directors, partners,
associates, employees, successors and assigns from and against any claim, suit, demand, or action alleging
that the System and/or Services or any component thereof infringes, misappropriates or violatesa copyright,
trade secret, trademark, patent or any other proprietary right of any third party, or violates any applicable
law, rule or regulationand PDS shall indemnify Licensee against all costs, expenses, and damages arising
from any such claim, suit, demand, or action; provided that (1) Licensee shall have given PDS prompt written
notice of such claim, suit, demand, or action; (2) Licensee shall participate and cooperate with PDS in the
defense and settlement thereof; and (3) PDS shall have control of the defense of such claim, suit, demand, or
action and the settlement or compromise thereof. In the defense or settlement of such claims PDS shall, in its
reasonable judgment and at its option and expense: (i) obtain for Licensee the right to use the System and/or
Services, (ii) replace or modify the System and/or Services so that it becomes non-infringing while giving
equivalent performance. In the event that Licensee’s personnel are required to assist PDS in any such claim,
PDS will reimburse Licensee for any costs, including time spent by Licensee’s personnel. The rights and
obligations contained in this Article shall survive the termination of this Agreement.
IX.NOTICES
Any and all written notices between PDS and Licensee with reference to this License Agreement shall be
sufficiently effective upon receipt if sent by registered or certified mail or overnight delivery service to the
respective address, subject to change upon written notice, of the party as follows:
In the case of PDS: In the case of Licensee:
Charles Jefferies LaTanya Bellow
PDS City of South San Francisco
470 Norristown Rd., Suite 202 400 Grand Avenue
Blue Bell, PA 19422 South San Francisco, CA 94083
X.PUBLICATION: Licensee consents to publication of its name and logo by PDS in a factual listing of PDS’
customers within presentations, on tradeshow signs and on its website. PDS shall seek Licensee’sprior written
authorization for any other use of Licensee’s name or logos.
XI.MISCELLANEOUS
(a) This LicenseAgreement, along with main Agreement that it is attached to, includingthe Statement of Work
andthe attachments hereto, constitutes the complete agreement between the parties and supersedes all
previous communications, representations or agreements, either written or oral with respect to the subject
matter hereof. In the event of a conflict between this License Agreement and the main Agreement, the main
Agreement shall govern. No modification or amendment of this License will be binding on either party unless
acknowledged in writing by their duly authorized representatives.
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(b) If any provision of this LicenseAgreementor any portion thereof is declared invalid, the remaining provisions
shall nevertheless remain in full force and effect.
(c) Licensee shall have sole responsibility and liability with respect to the propriety, confidentiality, and use of the
data maintained by the System.
(d) Failure of either party to assert any of its rights on any one occasion under this License Agreement shall in no
way be construed as a waiver of such rights on any other occasion nor shall a waiver of any right of either
party constitute or be deemed a waiver of any other right.
(e) The headings used in this License Agreement are included for reference only and shall not affect the meaning
or interpretation of this License Agreement.
(f) Licensee agrees that all training and procedural materials developed by PDS, in conjunction with the
installation of System for use by Licensee, shall be the property of PDS, subject to the right to reproduce for
Licensee’s internal use. Licensee further agrees that additions and supplements to System, which may be
developed for Licensee through the reimbursed or non-reimbursed efforts of PDS employees or its agents,
whether or not in conjunction with Licensee’s employees or agents, shall be the exclusive property of PDS.
(g) PDS and Licensee agree that without the written consent of the other party, it shall not make an offer of
employment to any employee of the other until one (1) year after the termination of employment, provided,
however, that such restriction shall not apply to employees of PDS and Licensee who were not involved in any
material aspect of the transaction covered by this Agreement.
(h) Except for actions for non-payment or breach of the PDS proprietary rights in the software, no action or claim,
regardless of form, whether in contract or in tort, including negligence, or otherwise arising out of or in
connection with this License Agreement, may be brought by either party after a period of one year following
the later of: 1) the date that the cause of action did arise or is alleged to have arisen; or 2) the date on which
a party did learn or reasonably should have learned of the existence of such action or claim.
(i) No purchase order or other ordering document that purports to modify or supplement this License Agreement
or any Addendaor Amendment shall add to or vary the terms of this License Agreement, and all such
proposed variations or additions (whether submitted by PDS or Licensee) are objected to and deemed material
unless agreed to in writing by both parties tothis License Agreement.
(j) This LicenseAgreementmay be executed in any number of counterparts and all such counterparts shall be
deemed to constitute a single License Agreement notwithstanding that all parties are not signatories to the
same counterpart. Afacsimile transmission or PDF between Licensee and PDS shall constitute a substitute
original and thus a counterpart and shall be valid and binding for any and all purposes.
(k) Delivery of an executed counterpart of this License Agreement may be made by electronic transmission.
Any such counterpart or signature page sent by electronic transmission shall be deemed to be a written and
signed original for all purposes, and a copy of this Agreement containing a signature page that has been
delivered by electronic transmission shall constitute an enforceable original document. As used in this License
Agreement, the term “electronic transmission” means and refers to any form of communication not directly
involving the physical transmission of paper that creates a record that may be retained, retrieved and
reviewed by a recipient of the communication, and that may be directly.
PDS LICENSEE
Name Signed NameSigned
Name Printed Name Printed
Title Date Title Date
8/2/2016
SOFTWARE LICENSE AGREEMENT
ADDENDUMA
Quotation Date:July 20, 2016 Quotation Expiration Date:August 25, 2016
Client Name:City of South San Francisco Sales Person:Dan Price
Address:400 Grand Avenue
City:
South San Francisco
State/ZipCode:California/94080 EmployeeCount/Pop Code:900/4
This Addendum is attached to and made part of the Software License Agreement between City of South San
Francisco (hereinafter Customer) and Personnel Data Systems, Inc. (hereinafter PDS), of even date herewith.
PDS Product(s)
No. of
Users
List Price
Total Cost
STANDARD VISTA CONFIGURATION: Payroll, HR, Benefits, Recruiting, Self-Service, eAssistant and EasyAsk®Unlimited $107,400.00 $107,400.00
Vista Analytics Unlimited Included Included
Discounted:($16,110.00)
Total PDS Software*$91,290.00
PDS Professional Services*$133,200.00
* As detailed in the Statement of Work and/or Professional Services Work Order Form
Total PDS Products and ProfessionalServices:$224,490.00
Vista Time®ImplementationServices **$14,250.00
** As provided by nettime solutions LLC
Recurring Vista Time®ServiceFees PEPM Fee Monthly Cost
Vista Time Service (Powered by nettime solutions)Includes: Points/Occurrences Tracking, ACA, Forecasting, FMLA, Budgeting, and Mobile (PEPM)$4.50per employee $4,050.00
Time Clocks/Model Number/Cost One-Time Cost
NETOne Biometric/ with Proximity Reader TBD/$2,800.00 TBD
Time Clocks/Maintenance Number/Cost Annual Cost
Annual Hardware Maintenance TBD TBD
Time Cards Number/Cost One-Time Cost
Proximity Badges TBD/ $8.00 per TBD
AMOUNT DUE at signing:(90% of PDS Products+50% Vista Time Implementation)$89,286.00
Annual Maintenance/Support Start Date:Starts 3 month
from installation Initial Annual Cost:$18,258.00
8/2/2016
ADDENDUM “A” (Continued)
SYSTEM MAINTENANCE/SUPPORT CONSISTS OF THE FOLLOWING:
Easily downloadable software upgrades for all major and minor releases
Unlimited telephone and email access to our support staff
24x7 emergency response
Toll-Free Service Calls
Downloadable Tax Compliance Updates
Downloadable system enhancements and updates
End-of-quarter support
Year-end support
Unrestricted Web access
Online Support issue tracking access
PDS Technical dial-in using VPN, GoToMeeting, and GoToAssist
User Group membership
Links to Canadianand U.S.Government Web Sites
Access to technical white papers
Periodic newsletters and special offers
VISTA TIME SUPPORT IS PROVIDED BY nettime solutions, LLC
STANDARD VISTA CONFIGURATION: Payroll, HR, Benefits, Recruiting, Self-Service, eAssistant and EasyAsk®
OPTIONAL COMPONENTS/SERVICES:
Payroll Interface -A component that allows output to be created from the HR and Benefit Components (single
direction) that can be used to add to and update employee information in a third party payroll system. For payroll
systems other than Ceridian, this module must be custom fitted to the third party payroll system and shall be done
by PDS Professional Services.
Tax Filing -Provides an interface from PDS’ Payroll tax calculations to PDS’ Tax Service Partner. A separate
Agreement is required with the Partner.
Vista Time®–Time & Labor Management application. Accessible only as a SaaS service using the internet at the
PEPM rate noted. Functionality includes core Time & Labor Management plus Accruals, Alerts and Ad-Hoc Reporting.
Optional functionality available within Vista Time includes the Mobile, Occurrences (points) and Affordable care Act
(ACA) modules.
Vista Analytics -Aconfigurable toolset that allows you create, manage, display, and analyze statistics and other
metrics, as well as KPIs, for your HR, Benefits, Payroll, Recruiting, and other information. Pre-defined analytics and
KPIs are delivered as part of the toolset, along with the tools for you to create an unlimited number of your own.
Other features include: automatic calculation, storage, and alerts relating to KPIs; drill-down functionality when
viewing Analytics; inclusion of Analytics in Vista HRMS dashboard pages; and security by user and Analytic.
Employee Population Code (Active employee count -Determined by Status Code of “Active” in employee
records)
1 = 1 to 250 5 = 1,001 to 1,500 9 = 5,001 to 7,500 13 = 20,001 to 40,000
2 = 251 to 500 6 = 1,501 to 2,500 10 = 7,501 to 10,000 14 = 40,001 to 70,000
3 = 501 to 750 7 = 2,501 to 3,500 11 = 10,001 to 15,000 15 = 70,001 to 100,000
4 = 751 to 1,000 8 = 3,501 to 5,000 12 = 15,001 to 20,000 16 = 100,000+
NOTE –The following software is required but not supplied by PDS –Relational Database Management System
(Microsoft SQLServer or Oracle NT or Unix.
Crystal Reports –Under current licensing requirements by SAP, the delivered Crystal Reports may be accessed
without payment of any fees to SAP by Licensee. In the event Licensee wished to modify a delivered report or create a
new report, Licensee must purchase a current SAP license for its own use. For Version number, please see the
current Vista Hardware/Software Configuration document. Crystal Reports licensing requirements are subject to
change by SAP.
PDS City of South San Francisco
Initials:Initials:
Exhibit A-2
ADDENDUM C
Vista Time®Application
This Addendum C is attached to and made part of the Software License Agreement between Personnel
Data Systems, Inc. (hereinafter PDS) and City of South San Francisco, (hereinafter LICENSEE),
dated August 15, 2016
PDS hereby grants to Licensee a limited, personal, non-commercial,non-exclusive, non-sublicensable,
non-transferable, non-assignable license to access and use Vista Time®, a Web-based time and
attendance application (the “Application”) hosted and operated by nettime solutions, LLC(“nettime”),
solely for its own internal business purposes to track the time and attendance of its employees and to
utilize the other functionality provided by the Application via the designated Website (the “Licensed
Rights”) for the per employee per month (PEPM) fees set forth on Addendum A or Amended Addedum
A.Employees subject to the PEPM fees are those employees with a status of Active in Vista Time (e.g.
employees with time card required, managers who approve time cards, those that run reports from
the Application or who are assigned an accrual policy in Vista Time) and who are not on a terminated
or inactive status.
PEPM fees will be billed monthly at such time as Licensee’s employees use the Application to enter
time in a Production mode, in arrears, and are due within thirty (30) days of billing.
Licensee shall ensure that passwords associated with Website user accounts remain confidential and
secure, and will report any compromise of passwords as soon as possible. In addition, if Licensee is
granted the ability to create user accounts directly, Licensee will use the administrative functions
within the Website to disable the user accounts in question.
Provided that Licensee is not in breach of this Agreement, Licensee will be provided telephone support
and email assistance from 9:00AM –7:00 P.M. Eastern Time, Monday through Friday excluding
holidays. Vista Time support includes the following:
Unrestricted Web access
On-line Help
On-line Suggestion Box
On-line Videos
On-line Issues Reporting
User Group membership
Monthlynewsletters
nettimewill monitor and maintain the host servers of the Website to ensure connectivity, availability
and operation of the Application, and will use commercially reasonable efforts to minimize any
disruption, inaccessibility or inoperability of the Application. Notwithstanding the foregoing, nettime
and PDS expressly disclaim any representation or warranty that the Website or the Application, or any
part of either, will be error free or will be uninterrupted.
Licensee understands and acknowledges that, from time to time, the Website may be inaccessible or
inoperable as a result of upgrades, modifications, or server maintenance. nettime will, whenever
reasonably practicable, schedule downtime so as to minimize inaccessibility to the Website.Further,
Licensee understands and acknowledges that, from time to time, the Website may be inaccessible or
inoperable for various unforeseen reasons, including equipment malfunctions or causes beyond PDS’
and nettime’s control (e.g. interruption or failure of telecommunication or digital transmission links,
hostile network attacks, network congestion or other failures, etc.).
Schedule 1 definingthe Service Levels is attached hereto and made a part hereof to this Addendum C.
All data input via the Application by Licensee and generated via the Application (collectively, “Licensee
Data”) shall remain, as between PDS, Licensee and nettime, the exclusive property of Licensee.
Licensee may obtain Licensee Data solely through the use of the data export functionality provided on
the Website. PDS and nettimemay retain an archival copy of all Licensee Data for the purposes of (i)
defending any claim that it did not perform any of its obligations under this Agreement, (ii) defending
any claim that it violated any applicable law,and(iii) complying with any applicable law,. nettime
shall own any deidentified aggregated data generated by or for nettimefrom the Licensee Data, and
may use such data in any manner not prohibited by law. nettimedoes not receive the employee’s
social securityor social insurance number.
PDSand nettime may obtain or be exposed to proprietary or Confidential Informationof Licensee.
Confidential Informationmeans any data or information, whether expressly communicated as
Confidential Information or not, with respect to the business, operations, marketing, promotional
material, website development plans, financial status, or other non-public information (current or
past) of the Licensee, which has been acquired or developed by the Licensee and isnot generally
known by or legally available to the public.PDSand nettimeshall use all reasonable efforts to prevent
disclosure of any such information to any third party, other than agents, consultants or advisors of
PDSand Nettimeto whom disclosure is reasonably required in the conduct of PDS’and nettime’s
business and who have signed a Confidentiality and Non-Disclosure Agreement. This section shall
survive termination for any reason.
nettimewill maintain independent archival and limited-time backup copies of the Website and
Licensee Data. nettimewill maintain a backup of the Licensee Data for one calendar year following
the end of the calendar year in which the Licensee Data was created. Notwithstanding the foregoing,
Licenseehas access to itsdata through the use of the data export functionality provided on the
Website to download its data to another database, data warehouse or the like at any time.
PDS and nettimeexpressly disclaim any representation or warranty that Licensee’s use of and access
to the Website or use of the Application, including without limitation the transfer and storage of
Licensee Data, will comply with any laws, rules or regulations applicable to Licensee or ensure
License’s compliance with any laws, rules or regulations.
Licensee acknowledges and agrees that the Licensed Rights do not grant to Licensee any title or right
of ownership in or to the Website or the Application, or any related software application or component
thereof, or to any associated materials or intellectual property, or in or to any enhancements,
modifications or improvements of any of the foregoing. nettimeshall have and retain sole ownership
of the Application and the Website and any and all nettimetrademarks and trade names, including all
related goodwill. Licensee shall not remove or alter any of nettimeproprietary or copyright notices,
trademarks or logos. Licensee shall not, at any time, take or cause any action, which would be
inconsistent with or tend to impair the rights of Nettimeor its affiliates.
Although Vista HRMS is a perpetual license, the use of the Vista Time is a subscription. The initial
minimum term is thirty-six (36) months.
In addition to such other rights and remedies as may be available in law or in equity,should either
party commit a material breach of its obligations regarding the Application, the non-breaching party
may terminate the use of the Application by giving ten (10) days written notice to the breaching party.
Use thereof or the obligation to provide access will terminate on the tenth (10th) day following delivery
of notice unless the breaching party has cured the breach to the reasonable satisfaction of the non-
breaching party on or before the end of the ten (10) day period.
Upon termination of the use of the Application for any reason: (i) Licensee shall promptly pay any
then outstanding and unpaid amounts owed; (ii) Licensee shall immediately cease all use of the
Website and the Application and return or purge any and all components thereof, includingreturning
or destroying or causing to be destroyed any and all copies of any documentation, notes and other
materials comprising or regarding the Application; (iii) Licensee will immediately cease to hold itself
out as a user of the Application or any Nettimeservices; and (iv) Nettimewill terminate access to the
Website and the Application.
Licensee shall not, and shall not attempt to, and shall ensure that its employees, agents, and
representatives do not, and do not attempt to (i) modify, adapt, alter, translate, copy, perform or
display (publicly or otherwise) or create derivative works of the Application, (ii) modify or alter, or
attempt to modify or alter, the Website, or (iii) frame, or create links to any page other than the
homepage of the Website without the prior written consent of PDS.
If PDS purchases hardware on behalf of Licensee directly from nettimefor use in conjunction with the
Licensed Rights (the “Hardware”), the following pass-through warranty provisions from nettime apply:
nettimewarrants to Licensee that Hardware shall be free from defects in workmanship and
material for a period of ninety (90) days after delivery of the Hardware (the “Warranty
Period”).
nettime's warranty does not extend to (i) any damage or loss due to misuse, accident,
disaster, abuse, neglect, normal wear, or damage or loss due to work not performed by
nettimeor its contractors, (ii) Hardware that was improperly stored, maintained, assembled or
installed, or (iii) Hardware that has been repaired or altered by PDS, Licensee or a third party
without Nettime's prior written approval.
NETTIME'S OBLIGATION AND LICENSEE'S EXCLUSIVE REMEDY UNDER THIS WARRANTY
SHALL BE LIMITED TO REPAIR OR REPLACEMENT BY NETTIMEAT ITS COST OF HARDWARE
THAT PROVES DEFECTIVE WITHIN THE WARRANTY PERIOD OR, AT NETTIME’S DISCRETION, A
REFUND OF THE PURCHASE PRICE OF SUCH DEFECTIVE HARDWARE. REPLACEMENT
HARDWARE MAY BE NEW OR REFURBISHED AND IS WARRANTED ONLY FOR THE REMAINING
WARRANTY PERIOD OF THE ORIGINAL HARDWARE.
nettimegrants to Licensee a limited, personal, non-commercial, non-exclusive, non-
sublicensable, non-transferable, non-assignable license to access and use the Nettime
software embedded in and integrated with the Hardware (the “Time Clock Software”) solely for
its own internal business purposes to track the time and attendance of its employees and to
utilize the other functionality provided by the Application via the Website. The term
Application will be deemed to include the Time Clock Software.
If PDS purchases Hardware support and maintenance on behalf of Licensee, the following pass-through
warranty provisions from nettime apply:
Payment for Hardware support and maintenance is payable on a yearly basis, in advance, upon
receipt of invoice. If Licensee purchases additional Hardware and elects to receive Hardware
support and maintenance, Licensee will pay PDS at the then-current Hardware support and
maintenance prices
Upon payment of the Hardware support and maintenance fee, the Warranty Period will be
extended for aperiod of one-year from the date of payment.
Provided that Licenseeis current in its payment of Licensee’s Hardware support and
maintenance fees, nettimeshall provide limited, direct telephone support and assistance to
Licensee relating to operation ofand troubleshooting errors with the Hardware from 9:00 A.M.
-7:00 P.M. ET Monday through Friday excluding holidays. If Licensee does not purchase
Hardware support and maintenance, nettimewill provide technical support only, by phone, at
a cost of $225.00 per hour (with a one hour minimum).
Provided that PDS is current in its payment of Licensee’s Hardware support and maintenance
fees, and has continuously maintained Hardware support from the date of purchase of the
Hardware, Hardware maintenance will include repair or replacement of Hardware during the
extended Warranty Period in accordance with the Repair or Replacement provisions below,
except as otherwise described in Schedule A-1, Specific Hardware Support Policies.
Repair or Replacement. During the Warranty Period, or any extended Warranty Period,
Licensee shall give nettime, within ten (10) days of the discovery of any warranty claim,
written notice of the claimed defect and satisfactory proof thereof. A new or refurbished clock
will be shipped to Licensee the same business day a Defect is reported to nettimeif the Defect
is reported before 2:30 p.m. Arizona time, and the following business day if reported after
2:30 p.m. ET. The replacement clock will be shipped overnight delivery for next day arrival.
nettimewill provide a prepaid FedEx label and shipping box with the replacement clock.
Licensee must promptly return the defective clock in the shipping box provided using the
prepaid FedEx label. Upon receipt of the defective clock, nettimewill inspect and determine if
the Defect is covered by the Warranty. If the Defect is determined to be caused by an event or
action not covered by the Warranty, or it is determined that there is no Defect, Nettimemay
charge the Licensee for repair or replacement amounts up to and including the full clock
replacement value. If the defective clock is not received by nettimewithin 10 business days
from the ship date of the replacement clock, Licensee will be charged the amount of the
original clock purchase price. The foregoing applies only to NETOne Time Clocks and no
other hardware.
This Addendum does not create a contractual relationship between Licensee and nettime.
NOTWITHSTANDING, NETTIME’S TOTAL ACCUMULATED LIABILITY TO THE LICENSEE OR TO ANY
THIRD PARTY FOR ANY LOSS, DAMAGES, COSTS OR EXPENSES WHETHER IN STRICT LIABILITY,
NEGLIGENCE, CONTRACT OR OTHERWISE, ARISING OUT OF OR IN CONNECTION WITH LICENSEE’S
USE OF THE APPLICATION AND THE WEBSITE, SHALL BE LIMITED TO THE GREATER OF (I) FIVE
THOUSAND DOLLARS($5,000), OR (II) THE AGGREGATE FEES PAID BY PDS TO NETTIMEFOR
LICENSEE’S USE OF THE APPLICATION AND THE WEBSITE DURING THE TWELVE-MONTH PERIOD
PRIOR TO THE OCCURRENCE OF THE INITIAL EVENT GIVING RISE TO A CLAIM.
NETTIMESHALL NOT BE LIABLE TO LICENSEE FOR ANY LOST PROFITS, CONSEQUENTIAL,
INCIDENTAL, SPECIAL, PUNITIVE AND/OR CONTINGENT DAMAGES WHATSOEVER, EVEN IF NETTIME
KNEW OR SHOULD HAVE KNOWN OF THE POSSIBILITY OF SUCH DAMAGES.
PDS LICENSEE
Initials:Initials:
Date:Date:
Exhibit A-3
Schedule 1
Service Levels
1. System Availability Service Levels and Service Level Credits
a. The Uptime Percentage for the Application in any calendar month shall not
be less than ninety-nine and five-tenths percent (99.5%).
b. “Uptime Percentage” is defined as the percentage of time the Application
is Availableduring any one Calendar Month on a 24 hour per day, 7 day per
week basis. “Calendar Month” (Measurement Period) means, for the
Application, the monthly time period beginning at 12:00 am US Central Time
on the first day of the calendar month following Licensee’s Production use of
the Application during the Term, and ending at 11:59 pm Central Time on
the last day of each such calendar month. “Available” means, with respect to
a particular Application Service, the periods that Licensee can access all
portions of such Application outside of Scheduled Maintenance, Special
Maintenance periods,Force Majeure eventsor outages caused by third-party
“outside services” including outages caused by the Licensee’s system being
unavailable.
2. Maintenance Periods
a. Scheduled Maintenance and Special Maintenance will be conducted
afterhours.
b. “Scheduled Maintenance” means a period during which service availability
of the Application may be suspended, in whole or in part, in order to carry
out maintenance activities, and is regularly scheduled on alternating
Wednesdays at 11 p.m. Arizona time.
c. “Special Maintenance” means a period during which service availability of
the Application may be suspended, in whole or in part, in order to address
an issue which merits immediate attention in the interest of Application
security or other performance issues which may impact several PDSand/or
nettime solutionscustomers. Notice of such Special Maintenance shall be
provided to Licensee by email or telephone, as soon as practical inadvance
of any period of Special Maintenance.
3. Service Level Credits and Termination
a. In the event that the Uptime Percentage in a Calendar Month falls below
99.5% for the Application Licensee shall be entitled to a credit against that
month’s Services Fees equal to twenty-five percent (25%) of thefeesfor
that month.
b. If the Uptime Percentage for an Application Service falls below 99.5% for
more than two sequential calendar months over a 12-month period
(“Extended Downtime”), then Licensee shall have the right, upon notice to
PDS, to terminate the Application Service that is the subject of the Extended
Downtime.
PDS LICENSEE
By:__________________________
BY:__________________________
Date:________________________
Date:________________________
PDS LICENSEE
Initials:Initials:
Date:Date:
EXHIBIT B
INSURANCE CERTIFICATES
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-626,Version:1
Resolution approving an agreement to purchase,install,and implement a new human resources,payroll and
timekeeping software system with Personnel Data Systems Inc.in an amount not to exceed $250,000,and
authorizing the City Manager to execute said contract.
WHEREAS, the City of South San Francisco' s (“City”) current financial software system is outdated; and
WHEREAS,the City needs a robust human capital management software package to promote efficient
timekeeping and payroll processes and analyze succession and performance data on its most important
resource, its personnel; and
WHEREAS,staff from multiple City departments provided input to assess operational needs,reviewed vendor
responses, and participated in software demonstrations; and
WHEREAS,staff has identified Personnel Data Systems,Inc.as the preferred vendor to address the City’s
human resources, payroll and time capturing needs; and
WHEREAS,staff has negotiated and prepared an agreement with Personnel Data Systems,Inc.to purchase,
install and implement a new human resources,payroll and timekeeping software system (“Agreement”)and
such Agreement is attached hereto and incorporated herein; and
WHEREAS, funds have been budgeted for software acquisition, installation, and implementation.
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby
takes the following actions:
1.Approves the Agreement with Personnel Data Systems,Inc for the purchase,installation and
implementation of a new human resources,payroll and timekeeping software system in an amount not
to exceed $250,000, attached hereto and incorporated herein.
2.Authorizes the City Manager to execute said Agreement and to make any revisions,amendments,or
modifications,deemed necessary to carry out the intent of this Resolution which do not materially alter
or increase the City’s obligations thereunder, subject to approval as to form by the City Attorney.
3.Authorizes the City Manager to take any other related action necessary to further the intent of this
Resolution.
*****
City of South San Francisco Printed on 8/19/2016Page 1 of 1
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Consulting Services Agreement between [Rev:2.13.2014]August 15, 2016
City of South San Francisco and Personnel Data Systems, Inc.Page 1of 15
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
PERSONNEL DATA SYSTEMS, INCORPORATED
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Personnel Data Systems, Inc.(“Consultant”) (together sometimes referred to as the
“Parties”) as of August 15, 2016(the “Effective Date”).
Section 1.SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A,attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2017, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a personpracticing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections1.1 and 1.2above and to satisfy Consultant’s obligations hereunder.
Section 2.COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
$250,000.00,notwithstanding any contrary indications that may be contained in Consultant’s proposal, for
services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict
between this Agreement and Consultant’s proposal, attached as Exhibit A,regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified belowshall be the only
payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall
Consulting Services Agreement between [Rev:2.13.2014]August 15, 2016
City of South San Francisco and Personnel Data Systems, Inc.Page 2of 15
submit all invoices to City in the manner specified herein. Except as specifically authorized by City,
Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once permonth during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 forthe first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours ofwork by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800)hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30)days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
2.3 Final Payment. City shall pay the last ten percent (10%)of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services(“completion of
services”shall bedefined as when the City uses the system in a production or “live” mode)
and submittal to City of a final invoice, if all services required have been satisfactorily
performed.
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2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not payany additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown in Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not
exceed $7,000.00. Expenses not listed below are not chargeable to City. Reimbursable
expenses are included in the total amount of compensation provided under this Agreement
that shall not be exceeded.Reimbursable expenses include reasonable out-of-pocket
travel and administrative costs including, but not limited to, mileage, airfare, rental car,
hotel, meals, and parking.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes. Contractor
represents and warrants that Contractor is a resident of the State of California in
accordance with California Revenue & Taxation Code Section 18662, as may be
amended, and is exempt from withholding. Contractor accepts sole responsible for
verifying the residency status of any subcontractors and withhold taxes from non-California
subcontractors as required by law.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3.FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
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City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4.INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arisefrom or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator(as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
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including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverageor added as a certified endorsement to the policy:
a.The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b.Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceedONE HUNDRED FIFTY THOUSAND DOLLARS$150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a.The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b.Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c.If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
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The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d.A copy of theclaim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no speciallimitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
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volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’sinsurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paidas a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shallbe subject to all of the
requirements stated herein.
4.4.7 Wasting Policy.No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upona determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
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a.Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b.Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c.Terminate this Agreement.
Section 5.INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes ofaction arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole
or in part, by the willful misconduct or negligent acts oromissions of Consultant or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character
of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage
to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its
officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as wellas for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6.STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
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accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident ofemployment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agentorto bind City to any obligation whatsoever.
Section 7.LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City,of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs providedby Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
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Consultant shall include the provisions of this Subsection in any subcontract approved by
the ContractAdministrator or this Agreement.
Section 8.TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
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8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9.KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically forthe City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
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request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to aRequest for Proposals (RFP)or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal thatare defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultantagrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys’fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any otherprovision of this
Agreement.
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10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns.The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printedmaterial on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve(12)months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the Human
Resources Director("Contract Administrator"). All correspondence shall be directed to or
through the Contract Administrator or his or her designee.
10.10Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy,if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
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the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and(iv)upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:Consultant
Charles Jefferies
Personnel Data Systems, Inc.
470 Norristown Road, Suite 202
Blue Bell, PA 19422
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco,CA 94080
10.11Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12Integration. This Agreement, including all Exhibitsattached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
10.14Construction. The headings in this Agreementare for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participatein the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
Consulting Services Agreement between [Rev:2.13.2014]August 15, 2016
City of South San Francisco and Personnel Data Systems, Inc.Page 15of 15
CITY OF SOUTH SAN FRANCISCO Consultants
_________________________________________________________________
City Manager NAME:
TITLE:
Attest:
_____________________________
Krista Martinelli, City Clerk
Approved as to Form:
____________________________
City Attorney
2688477.1
6/10/2016
EXHIBIT A
SCOPE OF SERVICES
Vista HRMS Implementation Project
Statement of Work
Prepared by:
For
City of South San Francisco
June 28, 2016
8/2/2016
Table of Contents
INTRODUCTION.................................................................................................ERROR! BOOKMARK NOT DEFINED.
TABLE OF CONTENTS...........................................................................................................................................16
1.IMPLEMENTATION SCOPE............................................................................................................................18
2.ESTIMATED NUMBER OF PROFESSIONAL SERVICE HOURS...........................................................................18
3.SUMMARY OF IMPLEMENTATION PHASES WITH ESTIMATED HOURS..........................................................18
4.SUMMARY OF ESTIMATEDPDS BASE SYSTEM IMPLEMENTATION SERVICES...............................................19
5.CUSTOMER PROFILE INFORMATION............................................................................................................20
6.VISTA HRMS IMPLEMENTATION PROJECT STEPS.........................................................................................21
7.VISTA SAMPLE IMPLEMENTATION PLAN......................................................................................................22
8.PROJECT UNDERSTANDING..........................................................................................................................23
1.Project Start/Completion............................................................................................................................23
2.Vista HRMS Core Components....................................................................................................................23
3.Interfaces....................................................................................................................................................23
9.IMPLEMENTATION DESCRIPTION.................................................................................................................24
1.Implementation Assumptions.....................................................................................................................24
10.PROJECT SCOPE........................................................................................................................................24
1.Pre-Project Planning and Project Management..........................................................................................24
2.Installation (on premisecustomers only)....................................................................................................25
3.Project Initiation..........................................................................................................................................25
4.Core Team Training.....................................................................................................................................27
5.Data Conversion Assistance........................................................................................................................27
6.System Configuration..................................................................................................................................27
7.Security -Overview of How Vista HRMS Security Works.............................................................................28
8.Self-Service Implementation Overview........................................................................................................28
9.Workflow Implementation Overview..........................................................................................................28
10.Recruiting Implementation Overview.....................................................................................................29
11.Analytics Implementation Overview.......................................................................................................29
12.End-User Training....................................................................................................................................29
13.Readiness Assessment.............................................................................................................................29
14.Parallel Processing..................................................................................................................................29
15.Post Live Assistance.................................................................................................................................30
11.RESOURCE ASSUMPTIONS.......................................................................................................................30
1.Project Teams..............................................................................................................................................30
2.Scope Impact...............................................................................................................................................31
12.SCOPE MANAGEMENT.............................................................................................................................31
13.READ AND UNDERSTOOD........................................................................................................................32
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1.Implementation Scope
This Statement of Work has been prepared for the implementation of the components listed in Vista
HRMS Core Components Section. If additional components have been licensed and are to be
implemented at a later time, a supplemental Statement of Work and estimate must be executed. The
hours estimated in this Statement of Work are for the existing base functionality of the components
listed in Vista HRMSCore Componentsand any interfaces or custom featureslisted in Interfaces
Section. Any additional requests for interfaces or custom features will be processed in accordance with
Scope Management Section herein.
2.Estimated Number of Professional Service Hours
Consultant’sintent, pursuant to this Statement of Work, is to deliver Vista HRMS configured to the
City’sneeds. Consultantwill supply consulting and assistance as needed bythe Cityto ensure a
successful implementation. Hours stated herein are Consultant’s bestestimate for the associated
tasks.
3.Summary of Implementation Phases with Estimated Hours
These estimates have been determined using information provided by the Cityand is not meant to be
‘fixed priced’ or ‘not to exceed.’ Hours not used in one area may be shifted to other areas based on
functional needs. If hours are to exceed any line item estimate noted on page 5 during the Project due
to additional or undisclosed issues/needs or changes in the City’sstaff availability, Consultantwill
notify the Cityprior to exceeding the estimate and request written approval for additional funds via
the Change Control process.
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Summary of Estimated Consultant’sBase System Implementation Services
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4.Customer Profile Information
Number of Federal IDs/BIN 1
Number of Locations 1
Pay Frequency Bi-Weekly
Total Active Employees Count 900
Number of Hourly Employees 458
Number of Salary Employees 442
Number of Union Employees 442
Number of Retirees 377
Number of W2s/T4s Produced last year 1006
Number of Separate Earning Types (E.g. Regular,
OT, Bonus, etc.)
41
Number of Unique Deductions (E.g. Garnishment,
Savings Bonds, United Way, etc.)
66
Number of Benefit Providers 5
Employee/Manager Self Service Yes
Workflow Yes
Recruiting Yes
Where is data Converted from (E.g. Excel, Access)Unknown
Tax Filing Interface Component Desired No
Garnishment Interface Component Desired No
Vista Time No
Analytics No
Open Enrollment Yes
HIPAA 834 No
Onboarding No
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5.Vista HRMS Implementation Project Steps
Phase 1
Project Coordination
Installation(on premise customers only)
Kick-Off Week
System Configuration
Data Conversion Assistance
Security Configuration Assistance
Training
o HR
o Benefits
o Payroll
o Technical Administration (on premise customers only)
o Crystal
o Vista EasyAsk
Parallel Processing
Go-Live Readiness Assessment
Post Go-Live Assistance
Post Go-Live Transition to Customer Support Meeting
Phase 2
Self-Service Implementation Assistance
Workflow Implementation Assistance
Recruiting Implementation Assistance
Recruiting
Note:Project goals and timelines based on Customer’s staff availability will be established at the beginning of
the project. The customer may choose to incorporate phase 2 items listed above as part of phase 1. Also,
phase 1 items maybe broken into multiple parts and thus the tasks may not be consecutive. This typically
includes the data conversion, system and security configuration and trainings. For trainings, there may be an
initial training/ overview followed up later in the project by a more in-depth training with a wider audience.
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6.Vista Sample Implementation Plan
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Vista Proposed Implementation Plan
7.Project Understanding
1.Project Start/Completion
Mutually agreed-to start date is:
Mutually agreed-to estimated live date is:
Consultantwill supply personnel sufficient to meet the requirements of the Statement of Work
within the mutually agreed to timeframe, but this work will be dependent on the availability of the
City’s staff.As a result, the mutually agreed-to live date may be subject to change.
2.Vista HRMS Core Components
Payroll
HR
Benefits
Vista HRMS EasyAsk
Self-Service
Workflow
Recruiting
Analytics
3.Interfaces
PDS Base System GL Interface Table (Included)
Electronic Funds Deposit for US/Canada (Included)
HIPAA 834 (Included) but may require some customization during implementation
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8.Implementation Description
1.Implementation Assumptions
Consultantwill assign a Project Manager.
Citywill assign a Project Lead.
City will designatea key decision-making Executive Sponsor.
City’sProject Team (further described in Section 11.1) members will be experienced in their
respective disciplines and have a solid understanding of the Customer’s organization.
Any additional functional needs identified throughout the Project thatare not met by Vista HRMS’s
base functionality will be considered beyond the scope of this Statement of Work and will be
added hereto only upon the written authorization of the City.
No historic data conversion beyond current data and YTD totals is contemplated in the proposed
estimated hours—with the exception of paycheck historyand historical pay rate history, which is
unlimited. This also does not include the conversion of position history; service break history or
ACAhistory.
Consultantwill work with the Cityto demonstrate the procedures for the City to map, extract, and
import data into the Consultantsystem using a Consultantsupplied tool.
NecessaryCityresources and infrastructure will be available for the Parallel Testing process.
City’sProject Teamwill assume responsibility for supporting and maintaining the system
environment after cut over to Production Mode.
Throughout implementation, the City’sProject Team will work with the Consultant’sProfessional
Services Implementation Staff assigned to the Project until such time that the Cityis live with the
Vista HRMS software and thereafter will be transitioned to Customer Support.
9.Project Scope
This document has been prepared based upon the extent of the information available to
Consultantand City. It is anticipated that, as a result of Project Initiation and other meetings
throughout the Project, the estimate provided herein may require modification. Any
modification to this estimate shall be documented in accordance with Customer Profile
Information Section hereof. Any modification shall require a written amendment in accordance
with Section 8.3 of the main Agreement. Consultantand Citywill determine if additional
resources are neededand available. For Project estimating purposes, Consultanthaslisted the
basic elements involved in configuring the software within the City’s environment.
1.Pre-Project Planning and Project Management
Pre-Project Planning and Product Management consists of the following on-site and remote
functions:
Creating and managing the Project Plan,Consultant’s resources, City’s resources (with
assistance of the City’s Project Lead), assisting the Cityin each step of the process, verifying the
status of all Project Teamassignments, project-related conference calls and validating the hours
used against the estimated hours. Project Management is continuous throughout the Project
and is vital to the success of the Project. The ConsultantProject Manager will collaborate with
the City’s Project Lead to ensure all project tasks are completed as per the Project Plan.
Additionally, the Consultant Project Manager together with the City’s Project Lead will resolve
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any issues that arise, manage change control for those tasks which are outside the scope of this
project and bethe primary contact for the City’s Project Team.
2.Installation (on premise customers only)
A typical installation of Vista HRMS is estimated at 24 hours. This gives ample time for Consultant
to verify all aspects of Vista HRMS against the City’s database server.
Installation includes, but is not limited to the following:
Verify that the server environment and required software are in place.
Install Vista HRMS.
Create three environments (Training, Test, & Production) and two Recruiting
environments.
Basic Certification with the City. Consultantand the City’s resource(s) will insure that the System is
operating properly on Licensee’s computer environment.
Review PTF (update) process and the use of VistaFreshfor applying future updates.
3.Project Initiation
The objective of the on-site Project Initiation sessions is to transition from the Sales Cycle to the
implementation planning process by organizing the HR business requirements into a well-defined
implementation plan.
The ConsultantProject Manager and the City’sProject Lead will review the requirements noted
during the Sales Cycle and any additional business requirements.
Review the Statement of Work (SOW) in detail with the City’s Project Team.
Additional interfaces and/or custom features may be identified and, if necessary, Change Requests
will be processed in accordance with Scope Management Section herein.In addition, any
modification shall require a written amendment in accordance with Section 8.3 of the main
Agreement.
CORE training will be scheduled with the Project Teamto provide an understanding of the Vista
HRMS application. This will enable the Team to communicate effectively with the Consultant
Project Manager regarding how to set up and implement Vista HRMS to better suit the
organization’s needs.
The sessions begin with an introduction of the City’s Implementation Team and an overview of the
organizational structure.
During the Project Initiation sessions, the ConsultantProject Manager will review items with the
City’s Implementation Team including, but not limited to, the following:
Project Planning
City’s resource availability (i.e. which of City’s personnel will be available and at what times that
personnel will be available).
Consultantresource availability: on-site and remote resources for each task.
Establish Project Timeline.
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Review Project Plan–Phases/Tasks.
Basic Demonstration of Vista HRMS System
HR: This component allows the Cityto access and update the record of any person entered into the
City’s Vista HRMS database, including active employees, inactive employees, applicants,
dependents, or any other individual who has a record in the City’s Vista HRMS database (based on
the City’s security privileges).
Benefits: This component allows the Cityto access informationabout the City’s benefit recipients.
This includes active and retired employees and their dependents who are receiving benefits
through the City’s organization.
Payroll: This component allows the Cityto access and update the City’s employee records. Each
employee record contains that employee's personnel, payroll, and benefits information. This
information is both referenced and updated by the major functions of the system, such as payroll
processing and benefits processing.
Best Practices in Organization Structure Setup
In this structure, the Citydefines the organization’s EINs/BINs, divisions, departments, etc., that
make up the City’s organization.
Pay companies are used to group employees for payroll processing and reporting purposes. When
the Cityprocessesa payroll, the Cityidentifieswhich employees are processed based on their pay
company and payroll status.
A majority of the critical payroll and benefits information the Citydefines in the Setup module is
specific to each respectivePay Company. This includes earnings types, deductions, benefit plans,
and leave accrual plans. For example, in the Deductions table, separate deductions are established
for each pay company. The deductions established for a pay company can only be referenced for
employees assigned to that same pay company.
The City’s organization structure should be a reflection of its company's organizational chart.
Positions are a one-to-one relationship and Jobs are one-to-many. Each position and job is assigned
to a specific organization in this structure to indicate where that position or job resides within the
City’soverall organization. For each organization, the Citycan define the organization's name,
status, and a location that defines the organization's address.
The Cityshould also define information about the organization's electronic mail and Internet
services.
Review Product Update (PTFs) Procedures –Updates, Enhancements and Error Corrections
8/2/2016
In order to streamline Consultant’smethods of supporting Vista HRMS customers,
Consultanthas developed an enhanced method of making PTFs (Updates,
Enhancements, and Error Corrections) available. Consultantposts on the Consultant
Customer Support Web Site the latest version of Vista HRMS containing cumulative
updates to thatpoint in time. The updates are in source and executable form and are
downloadable with installation instructions and a detailed description of all PTFs
contained in that version. This method allows the Cityto monitor the Consultant
Customer Support site,and stay informed of recent updates.
PTFs are applied using the VistaFresh tool provided by PDS to automate your process for
maintaining your current version of Vista HRMS. When run, it automatically checks your
system, compares it to the most current version as defined at PDS, downloads any
necessary updates, and (optionally) applies them.
4.Core Team Training
Consultanttraining is based on an event-driven, concept-oriented approach. The City’s Project
Team isinstructed using the Consultant’sTraining database (one of the three delivered
databases –Training, Test and Production) in real-world situations. The Training database
contains much of the same data as was seen during the demonstration(s) of Vista HRMS during
the sales process. The Project Team willlearn the software within the context of day-to-day
processes, not from a technical writer's script. Each course has a defined agenda. Consultant
usesa hands-on, interactive model that allows the Project Teamto use the system as they
master basic everyday functional tasks.
5.Data ConversionAssistance
The purpose of this phase is to facilitate the evaluation of the City’sdata conversion
requirements and commence the data conversion mapping process. During this meeting,
Consultantwill work with the City’s Project Lead to determine what data is available, its location
and appropriateness for conversion into the Vista HRMS database. Another important
consideration during this step is the analysis of the existing data for accuracy and effectiveness.
Often, data in the current system is stored inconsistently, inaccurately or simply canbe utilized
more effectively with refinement. In addition, this step offers the opportunity to assess whether
data stored in the existing system will continue to be necessarygoing forward.
Consultantwill provide the Citywith a data mapping spreadsheet and a file layout. Consultant
will assist the Cityin the mapping of the data, offering assistance as needed in the explanation of
the Vista HRMS database table names and structures. The Cityis then responsible for extracting
the data from their current system and creating a fixed formatted file using the provided
layout(s). This process establishes a common starting point for the remainder of the conversion
processes which will likely include severalconversion updates as the Implementation proceeds.
6.System Configuration
This phase will consist of the ConsultantProject Manager and the City’s Project Teamperforming
system configuration and testing, which includes reviewing the existing delivered code tables
and rules within the Vista HRMS system, determining additions, and establishing security
templates. This may include, but is not limited to, the following items:
HR structures (definition and setup of company, location, position, job, organization definitions,
training, licenses, tests, skills, applicant tables, and HR status tables)
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Benefit structures (definition and setup of benefit plans, benefit deductions, valuations, premiums,
eligibility, and rules)
Payroll structures (definition and setup of earnings, deductions, taxable benefits, pretax plans, tax
profiles, employee tax setup, premium rules, general ledger, matching contributions, checks and
advices, direct deposit, bond processing, and worker’s compensation)
Initial unit testing of all components (HR, Payroll, Benefits, and Leave Accrual)
Process testing, such as new hires, transfers, terminations, etc.
Check Printing setup and unit testing
Direct Deposit setup and unit testing
Security template setup and unit testing
W-2 and/or T4, T4A, and RL-1 testing and balancing
Executing the Issue Detective
Executing the Data Detective
Vista Time (if licensed)
HIPAA 834
Recruiting (if included in the initial phase)
Onboarding (if licensed)
Analytics (if licensed)
7.Security -Overview of How Vista HRMS Security Works
Vista HRMS Security works by using templates and assigning employees or employee types to a
given security template defined during System Configuration.
8.Self-Service Implementation Overview
Each option within Vista HRMS Self-Service can be deployed in one of three ways –Inquire-Only
(e.g. Pay Rate), Update (e.g. Emergency Contacts) or Update with Approval (e.g. Address
Change). These options are controlled by Security settings. The ConsultantProject Manager will
work with the Project Teamto configure and deploy such Self-Service functionality as chosen by
the Project Team. Typical minimum Self-Service functionality consists of viewing a W2, viewing a
check, viewing Pay History, including earnings, deductions and the like, viewing benefits, viewing
Emergency contacts or changing an address. Additional self-service assistance can be requested
by the Cityduring Implementation or later, if necessary.
9.Workflow Implementation Overview
While Vista HRMS Workflow capabilityis extensive and complete, by using Workflow, the City
can define and execute repetitive business processes that involve the flow of information or
activities from one person to another (or a group). Workflow processes range from simple
processes such as address change approvals to complex processes such as multi-level conditional
approvals (i.e. “if this, then that”). The ConsultantProject Manager will work with the Cityto
define some initial simple workflows with the goal of allowing the Cityto add additional
Workflows or modify existing ones at a later date.Additional workflow assistance can be
requested by the Cityduring Implementation or later, if necessary.
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10.Recruiting Implementation Overview
The Vista HRMS Recruitingcomponent provides a recruiting tool that will allow the Cityto gather
applicant data via the City’s corporate website. Applicant data can be collected and will reside in
a stand-alone database where the City’s recruiters can monitor and control content. TheCitywill
be able to add a link to the City’s corporate website, which will provide access to the Recruiting
database to view open positions and jobs. These positions and jobs can be posted with
descriptions as well as qualifications. Interested candidates can log on to the site, record their
own data, and identify interest in open jobs/positions. TheConsultantProject Manager will work
with the Cityto demonstrate and assist in the implementation of the Recruiting component.
Additional recruiting assistance can be requested by the Cityif necessary.
11.Analytics Implementation Overview
The Analytics Overview details the use and practical applications of the Vista HRMS Analytics
module. It helps the Cityunderstand itscurrent state and guide it into the future. Analytics helps
visualize useful patterns found in data, providing the Citywith the decision-making tools needed
to make the most of the City’shuman capital investments.
12.End-User Training
This training session is for additional primary users who may not have been part of the core
training, but nonetheless need training as to the functions they will routinely perform. In
addition, this end-user training reinforces what the Project Teampreviously learned earlier in the
project and is focused on the day-to-day tasks to be performed.Consultantgives organizations
the flexibility to develop end-user training plans that match their Project Teams specific roles
and needs. Proper training enables the Project Teamto learn how to use Vista HRMS quickly,
become more productive and better leverage their collective expertise. Also this ensures
resources become self-sufficient in using Vista HRMS.
13.Readiness Assessment
The purpose of Readiness Assessment is to review the Project Planand verify that all tasks have
been completed and accepted prior to Production/Live cutover. The ConsultantProject Manager
and the City’s Project Lead, along with the Project Team, will identify any incomplete tasks and
prioritize their levels of importance prior to the anticipated go-live date.
Provided all tasks have been completed, a go-live production date will be established jointly by
Consultant and the City.
14.Parallel Processing
The Parallel Processing phase enables the Project Teamto verify, at a detailed level, that the City’s
business issues are addressed in a hands-on environment. Consultant(s) will assist the Cityin
identifying and developing parallel processing procedures.
In addition, Consultantwill review the test results with the City’s Project Teamto ensure the data
corresponds with the City’s existing system. By the Parallel Processing phase, detailed HR, payroll
and Benefits testing should be complete. Parallel Processing consists of running 2-3 full cycles using
Vista HRMS as configured for the City’s use.
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Prior to the Parallel Processing phase, ACH tapes should be sent and verified and paychecks/advices
should be reviewed. This allows the payroll results to be reviewed and cleaned, if necessary. The full
cycle runs every pay frequency and all of the processes.
The Citywill be responsible for verifying expected results against actual results. Consultantwill assist
where needed to ensure that a clean parallel is achieved.
15.Post Go-Live Assistance
Post Go-Live Assistance consists of the ConsultantProject Manager working with theCity’s
Project Teamto ensure overall data integrity and system verification and acceptance.
The ConsultantProject Manager will observe the City’s Project Teamusing Vista HRMS in a live
production mode, as well as provide real-time feedback and technical support assistance, as
required.
16.Post Go-Live Transition to Customer Support
During the implementation phases City issupported directly by itsImplementation team. In the
event that ConsultantCustomer Support is needed, the implementation consultant will
coordinate the necessary resources to get the issue addressed. Once the implementation is
completed,Citywill be transitioned fully to the ConsultantCustomer Support team. This step in
the implementation will introduce you to the team and the processes surrounding
reporting/discussing/resolving issues through customer support.
10.Resource Assumptions
1.Project Teams
CityProject Team
Will be available to perform the outlined tasks within the time commitment established during
Project Initiation.
Will be available to attend Vista HRMS software training(s) as applicable to their internal job
responsibilities in order to ensure that the assigned individual is trained and ready to perform
Project tasks as scheduled. Schedule will be defined during Project Initiation.
City’s Project Lead will be responsible for the following:
o Proactively disseminating project information to all stakeholders.
ConsultantProject Team
ConsultantProject Manager will be responsible for the following:
o Coordinating the activities of the Vista HRMS implementation project and acting as the
liaison between the ConsultantProject Teamand the City’s Project Lead
o Implementing the agreed-upon Action Plan to the established standards and deadlines
o Taking responsibility for the effective flow of information between Team members,
participants in Project activities, and the City
o Scheduling Consultantresources
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o Attending weekly meetings as mutually agreed to by the City’s Project Lead and the
ConsultantProject Manager
o Maintaining the overall Project Planto ensure work is assigned and completed on time
and within budget
o Meeting weekly with the Project Teamto review and adjust the Project Planas
necessary
o Identifying, managing, and mitigating project risk
o Preparing weekly Status Report
2.Scope Impact
After the initiation of the project, changes to any of the following may also result in changes to
the project’s scope, schedule, costs, fees, budget, and/or Project Team. This list is not meant to
be all-inclusive.
Policies and procedures changes in any areas that materially affect or are materially affected by the
system
New or changed benefit plans, which affect payroll processing
New or changed legislative or compliance requirements
Redirection of the City’s business priorities
Change to the technical environment by the City
Staffing changes to the City’s Project Team
Third-party system changes that currently or in the future will interface either to or from Vista HRMS
Changes or enhancements to the current systems by the City
Changes or expansion of the Project’s scope or assumptions by the City
New acquisitions or divestitures by the City
11.Scope Management
The CityProject Lead, together with the ConsultantProject Manager will manage, document, and track
any changes to the Project Scope via a Change Management process.
All Change Requests will be documented using the form attached hereto as Attachment A or on such
other form or by such other process as the parties may agree.
Change Requests will be evaluated and assessed to determine theimpact of the request on the
Project in terms of scope, additional time and effort, cost, etc.
Change Control Management
The Change Management process is fundamental to the successful delivery of the Project. This process
ensures that each change introduced to the Project environment is appropriately defined, evaluated,
and approved prior to implementation. Any modification to the services described in the Scope of Work
shall require a written amendment in accordance with Section 8.3 of the main Agreement.
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Change Management will be introduced to this Project through the implementation of five key
processes:
1.A formal process for the submission and receipt of Change Requests
2.A formal process for the review and logging of Change Requests
3.A formal process for the determination of the feasibility of Change Requests
4.A formal process for the approval of Change Requests
5.A formal process for the implementation and closure of Change Requests
Change Control Sample Form
Estimate Number: For PDS Use Only Business Area: HR/PR/BEN/Other
Change Requester: Customer Project Name: Vista HRMS Implementation
Change Request Date:Customer Project Lead:
Change Urgency: Define Timescale PDS Project Manager:
Change Description:
Add a brief description of the project changes requested. This should include any changes to
resources, deliverables, timescales, and/or budgets.
Business Process:
List any business process that may
necessitate this change.
Business Impact:
Describe the impact to the business if this change
is implemented (e.g. additional resources
required, reduce process efficiency,
organizational structure changes required).
Change Benefits:
Describe the financial and non-financial
benefits associated with the implementation
of this change (e.g. reduced transaction
costs, improved performance, and enhanced
customer satisfaction).
Change Costs:
Describe the financial and non-financial costs
associated with the implementation of this
change.
Supporting Documentation:
Add any documentation references that may substantiate this change, including a PDS custom
specification.
Customer Project Lead: Date:
_______________________ ___/___/____
This documentmust be reviewed with the ConsultantProject Manager to determine the impact and budget
considerations to the Project.
12.Read and Understood
Cityacknowledges that the Cityhas read and understands this Statement of Work and agrees to be bound by its
contents as stated in the main agreement.
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THE PARTIES HEREBY AGREE TO THE FOREGOING CONDITIONS, AS EVIDENCED BY THEIR
SIGNATURES BELOW.
Personnel Data Systems, Inc. (“Consultant”)City of South San Francisco(“City”)
By:By:
Name:Name:
Title:Title:
Date:Date:
8/2/2016
Exhibit A-1
SOFTWARE LICENSE AGREEMENT
LICENSEE City of South San Francisco PERSONNEL DATA SYSTEMS, INC.
ADDRESS 400 Grand Avenue (hereinafter, “PDS”)
South San Francisco, CA 470 Norristown Road, Suite 202
94080 Blue Bell, PA 19422
COMPUTER FACILITY
LOCATION 400 Grand Avenue, South San Francisco, CA 94080
Addendum “A” (PRICE QUOTATION) is attached to and made part of this agreement.
This agreement is incomplete and invalid without Addendum “A”.
Price quotation
expiration date:August 25, 2016
Salespers
on Dan Price
I.LICENSE GRANT
(a)PDS grants to Licensee, its subsidiaries and affiliates, a personal, perpetual, nontransferable and non-
exclusive license to use the System (identifiedas PDS Product(s) on Addendum A hereto) specified
herein and all Updates solely in the conduct of Licensee’s internal business, including but not limited to
processing its own data and the data of its subsidiaries and affiliates, subject to the terms and
conditions hereinafter set forth. PDS further grants a nontransferable and non-exclusive license to use
EasyAsk®solely as embedded in the Systemsubject to the terms and conditions hereinafter set forth.
Licensee may not use, copy modify or transfer the EasyAsk®Program except as expressly provided
by this License.Under current licensing requirements by SAP, the delivered Crystal Reports may be
accessed without payment of any fees to SAP by Licensee. In the event Licensee wishesto modify a
delivered report or create a new report, Licensee must purchase a current SAP license for its own use
(or have an existing license). For Version number, please see the current Vista Hardware/Software
Configuration document. Crystal Reports licensing requirements are subject to change by SAP.
Licensee is authorized to use the System only on those computer(s) operating system and RDBMS
designated in this License Agreement for its own internal data processing and computing needs and
for the maintaining and processing of a maximum number of active employee records as specified by
the Employee Population Code in Addendum A. Licensee may, upon notice to PDS, deploy the System
on different computers, operating system or RDBMS, as supported by PDS. Semi-annually from the
date of the License Agreement, upon request from PDS, Licensee shall certify in writing the then
current maximum number of Active employees (as defined in Section II, below) being maintained by
the System, for purposes of adjusting license and annual maintenance fees. Licensee may, solely to
enable it to utilize the System, install additional copies of the System for archival purposes, disaster
recovery, passive failover and the like and for testing new configurations. This Agreement’s sole
function is to license the use of the System to Licensee and does not, in any way whatsoever, impose
any implementation responsibilities upon PDS unless Addendum B (Professional Services Agreement)
is attached hereto and made a part hereof. Licensee hereby acknowledges that the success of any
project initiated in order to implement the System shall be the primary responsibility of Licensee.
(b)PDS shall deliver to Licensee the System in source and executable form on appropriate media or
electronically at the request of Licensee such that it will operate on Licensee’s networkdesignated
herein. PDS shall install the System on Licensee’s computer and ensure that it is operating
successfully with PDS-supplied test data. Costs for such installation shall be specified in Addendum
“A”. Directly following the installation PDS and Licensee shall conduct the standard PDS installation
acceptance test using a PDS-supplied demo test database on all installed modules to insure that they
are operating properly on Licensee’s computer environment. An Installation Acceptance Form shall
be executed by Licensee to acknowledge acceptance of each module and/or report any substantial
error, defect or non-conformity. De minimus non-conformities, defects or errors shall not be cause for
non-acceptance.
(c)To insure proper Installationand Implementation of the System, Licensee shall provide adequate
access (direct and/or remote) to its computer, operating systems, networkand any systems software
necessary for the services to be performed. It shall be solely Licensee’s responsibilityto insure that
8/2/2016
any necessary third party software, including, but not limited to, Database Management Systems and
Windows development languages is licensed, installed and is operational. Licensee is responsible to
insure that its configuration complies with PDS’ Recommended Configuration. Licensee shall designate
and provide adequate access to competent individual(s) that are knowledgeable of Licensee’s
computing and database environments. Licensee acknowledges that the normal routine Database
maintenance, back-up procedures and other routine procedures to insure the integrity of the Database
and System’s software are the Licensee’s total responsibility.
II.SYSTEM MAINTENANCE/SUPPORT
PDS shall provide, at no cost to Licensee, three (3) consecutive months of System maintenance and three (3)
consecutive months of System support from the date of Installation of the System. Maintenance shall consist of
updates, upgrades, enhancements and corrections (collectively, “Updates”) that may or may not be necessaryfor the
System to continue to accomplish its principal computing functions. Notwithstanding the foregoing, PDS may, from
time to time, make available applications which it has licensed from a third party developer. In such case, the
available applicationsshall be subject to additional license fees if Licensee elects to license such applications.
Addendum “A” identifies PDS’current Maintenance/Support features that may be modified from time to time;
however, in no event shall such processes be diminished in a material way.Licensee shall be responsible for the
actual installation/implementation of the Updates to its copy of the System. Such installation/implementation includes
the entry of theUpdates to and any testing necessary to insure that the updates have been applied correctly.
Maintenance provided by PDS to Licensee under the terms of this License Agreement may not be distributed by
Licensee for use by third parties. Support shall consist of telephone access to the PDS Product Support Department
during normal business hours, emergency support 24 hours 7 days per week and, when appropriate, remote
diagnostics and problem resolution in conjunction with and by permission of Licensee. Subsequent to the three-
month period above, Licensee shall continue on support and maintenance on an annual basis at the rate as specified
in Addendum “A”. Annual Maintenance fees are subject to annual increases not to exceed five percent (5%).In
addition to the aforementioned annual increases, the Maintenance fee shallbe subject to adjustment due to the
addition of any newly licensed modules or as a result of a change in Licensee’s Active Employee Population category.
An Active employee is defined as an employeereceiving a paycheck throughVista HRMS(or in the absence of the
Payroll component, are full-time orpart-time employees). COBRA participants, terminated employees,seasonal
employeesand Retirees (whether receiving a pension check through payroll or not) although maintained in Vista
HRMSshall not be counted in the Employee Population category forlicensing fees.However, under no circumstances
will the license and maintenance fees provided for herein exceed the not to exceed amount specified in Section 2 of
the main Agreement.
III.WARRANTY AND LIMITATION OF REMEDIES
PDS WARRANTS THE SYSTEM (INCLUDING UPDATES) TO PERFORM SUBSTANTIALLY IN ACCORDANCE WITH THE
THEN-CURRENT OPERATING DOCUMENTATION FOR THE SYSTEM (On-Line Help embedded in Vista as supplemented
by Training Documentation) provided that: (a) the Source Code is not modified, changed or altered by anyone other
than PDS, (or its agents , personnel or contractors), in a manner authorized by PDS in writing;(b) Licensee has not
permitted access to the System by third parties that have not been authorized by PDS or who have not executed a
non-disclosure agreement with Licensee;(c) Licensee has downloaded all applicable Updates; (d) the computer
equipment is in good operating order and is installed in a suitable operating environment and is a hardware platform
supported by PDS with the PDS minimum required hardware configuration ( as modified from time to time) and
database and network software versions as certified by PDS; (e) any error or defect detected was not directly caused
by the misuse or abuse of the System by Licensee or its agents, employees or contractors; (f) Licensee promptly
notified PDS of the error or defect after it was discovered; (g) Licensee continues on Support and Maintenance in
accordance with Article II, and (h) all undisputed fees due to PDS have been paid. PDS warrants that it is the owner of
the System and that it has the authority to enter into this LicenseAgreement and grant the licenses to Licensee
hereunder. PDS further warrants that the System will be free from viruses, disabling programming codes, instructions
or other contaminants. PDS does not warrant that the System will be uninterrupted or error free, or that all System
errors will be corrected. Neither PDS nor EasyAsk, Inc warrant that the functions contained in EasyAsk®will meet
Licensee’s requirements or that the operation of the Program will be uninterrupted or error free. EXCEPT AS SET
FORTH HEREIN OR IN THE MAINAGREEMENT, THERE ARE NO OTHER WARRANTIES OF ANY KIND, WHETHER EXPRESS
OR IMPLIED, WITH RESPECT TO THIS AGREEMENT, THE SYSTEM, OR ANY SERVICES OR GOODS PROVIDED BY PDS
TO LICENSEE IN CONNECTION WITH THE SYSTEM, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE. Except for any errors that prevent the System from
performing the inquiry, data storage, update, exporting, reporting and processing functions described in this
Agreement and in any addenda and schedules attached hereto, PDS, acting reasonably,shall be the sole determinant
as to whether or not defects will be corrected and shall also determine the priority and method of the correction of
any such defects within the System. Licensee accepts sole responsibility for (a) the selection of the System to
achieve Licensee’s intended results, (b) its use, and (c) the results obtained therefrom. Except as set forth herein
Licensee’s SOLE AND EXCLUSIVE REMEDY and PDS’ only obligation under the aforesaid warranty is to, by any
reasonable means, cause the System to operate substantially in accordance with PDS’ then-current operating
documentation (On-Line Help embedded in Vista as supplemented by Training Documentation). EXCEPT FOR PDS’
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LIABILITY PURSUANT TO ARTICLE VIand Section 5 of thr Main Agreement ,HEREIN, IN NO EVENT SHALL EITHER
PARTY BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL,ORDINARY,PUNITIVE, EXEMPLARY, SPECIAL OR
CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVERINCLUDING WITHOUT LIMITATION ECONOMIC LOSS, LOST
PROFITS, LOSS OF USE, LOSS OF USE OF PROFITS, REPROCUREMENT COSTS OR LOSS OF DAMAGED DATA
SUSTAINED BY LICENSEE AS A RESULT OF ANY BREACH OF THIS LICENSE AGREEMENT OR OTHERWISE ARISING
OUT OF OR RELATING TO THIS LICENSE AGREEMENT OR THE SYSTEM, OR FOR ITS NEGLIGENCE OR GROSS
NEGLIGENCE, OR FOR ANY CLAIM MADE AGAINST LICENSEE BY OTHER PARTYEVEN IF SUCH PARTYHAS BEEN
ADVISED OF SUCH DAMAGES ORCLAIM OR POTENTIAL CLAIM.
The parties acknowledge and agree that the limited warranty, exclusive remedies and limited liability set forth in this
License Agreement are fundamental elements of the basis of the bargain between PDS and Licensee, and that PDS
would not be able to provide the software or services on an economic basis without such limitations.
IV.RESTRICTIONS ON USE
Licensee shall have a nontransferable and non-exclusive right to use theSystem only to process its own data and the
data of its subsidiaries and affiliates. Licensee’s continued right to the use of the System is conditioned upon payment
of all undisputed fees, including annual maintenance/support fees by Licensee. Licensee may, at its option, replace
the Vista logo with its own logo, change background colors, etc. on the system screens provided it continues to
display the “Powered by PDS” logo. Licensee shall not permit access to the System or Documentation by agents,
consultants or independent contractors to Licensee whohave not been authorized by PDS or who have not executed a
non-disclosure agreement with Licensee.Licensee shall notify PDS that it has so engaged a third party and that said
third party is authorized to act on behalf of Licensee regarding Support issues.
V.PROTECTION AND SECURITY
(a)The System including, but not limited to, the “look and feel”, the display screen designs, menus,
report formats, information flow, presentation techniques, processing methods,input/output file
structure, navigation techniques and data access methods, and all portions and copies thereof
constitute a valuable asset and trade secret of PDS and are proprietary to PDS and title thereto
remains in PDS. Licensee shall not, except as otherwise permitted by this License Agreement, copy
(except in accordance with this License), sell, lease, transfer or reveal the System or its
documentation, support procedures and results of support procedures, or copies thereof to any third
party; provided, however, that Licensee may reveal or disclose the System to its agents, consultants
and advisors to the extent reasonably necessary in the conduct of Licensee’s business. Licensee shall
use all reasonable efforts to prevent disclosure to any third party of the terms and conditions of the
Agreement and any information related to the PDS System; including but not limited to licensing costs
and payment terms and conditions, except to the extent such disclosure is required by law.
(b)During the Installation, Implementation and subsequent Maintenance and Support of the System, PDS
may obtain or be exposed to proprietary or Confidential Informationof Licensee.Confidential
Informationmeans any data or information, whether expressly communicated as Confidential
Information or not, with respect to the business, operations, marketing, promotional material, website
development plans, financial status, or other non-public information (current or past) of the Licensee,
which has been acquired or developed by the Licensee and is not generally known by or legally
available to the public.PDS shall use all reasonable efforts to prevent disclosure of any such
information to any third party, other than agents, consultants or advisors of PDS to whom disclosure is
reasonably required in the conduct of PDS’ business and who have signed a Confidentiality and Non-
Disclosure Agreement. This section shall survive termination for any reason.
(c)The obligations of Licensee under Section V (a) and of PDS under Section V (b) shall not apply to
information which is:
(i)known to such party prior to the receipt from the other party; or
(ii)generally known or available in the industry or to the general public through no act or fault of
such party; or
(iii)received in good faith from a third party which has no obligation of confidentiality with respect
to such information; or
(iv)required to be disclosed by applicable law, by order of court or the rules, regulations, or order
of any governmental agency provided that that disclosing party will promptly notify the other
party of the requirement so as to permit that party an adequate amount of time to contest
such requirement before disclosure.
VI.PAYMENT
(a)In consideration of the grant of the License herein, Licensee shall pay that percentage of the PDS
Products noted in the “Amount Due at signing” on Addendum A upon execution of this Agreement and
the remaining percentage of the PDS Products upon Installation of the System.However, under no
circumstances will payments provided for hereinexceed the not to exceed amount specified in Section
2 of the main Agreement.
8/2/2016
(b)In addition, Licensee shall reimburse PDS its actual travel and lodging expenses plus a per diem for
meals and incidentals in accordance with GSA federal guidelines as incurred by PDS in furtherance of
its performance hereunder. Air travel shall be by coach class and lodging shall be in accordance with
PDS’ travel policy or at a hotel(s) designated by Licensee which shall be similar in class to Holiday Inn
or a mid-priced extended stay property.However, under no circumstances will payments provided for
herein exceed the not to exceed amount specified in Section 2 of the main Agreement.
(c)The price and all other amounts due under this License Agreement shall be paid in U.S. dollarsand
may include any sales or use taxes, duties, licenses, or similar assessments based on the applicable
tax law for the jurisdiction in which the services or software are supplied, as amended from time to
time, all of which are the sole liability of and shall be paid solely by Licensee. Notwithstanding
anything to the contrary, no payment for licensing shall be withheld for reasons beyond the control of
PDS or for Licensee’s inability to comply with its obligations herein. The License fee for use of the
System is to be paid independent of any custom programming, and shall not be contingent upon the
success of any services provided by PDS. During the term of this Agreement the right of offset for
claims arising out of any transaction shall be limited to the specific receivable created by said
transaction. If any undisputed payment (including services or maintenance/support payment)
provided for herein, including any Addendums hereto, or in any other Agreement with PDS, shall
remain unpaid for forty-five (45) days following invoicing, and upon written notice and twenty (20)
days opportunity to cure, Licensee shall be deemed in default of this License Agreement, and said
License shall be terminated. In addition, any outstanding invoices plus work in progress to be billed
shall then be due and owing. Upon written notification of said termination, Licensee agrees to return
to PDS or destroy at Licensee’s discretion and certification thereof, the System, all related materials
and forthwith remit all outstanding balances.
VII.INDEMNIFICATION
PDS warrants that it has title to the System and agrees to defend(with counsel acceptable to City, with such
approval not unreasonably withheld), and hold harmless Licensee, its affiliates and their directors, partners,
associates, employees, successors and assigns from and against any claim, suit, demand, or action alleging
that the System and/or Services or any component thereof infringes, misappropriates or violatesa copyright,
trade secret, trademark, patent or any other proprietary right of any third party, or violates any applicable
law, rule or regulationand PDS shall indemnify Licensee against all costs, expenses, and damages arising
from any such claim, suit, demand, or action; provided that (1) Licensee shall have given PDS prompt written
notice of such claim, suit, demand, or action; (2) Licensee shall participate and cooperate with PDS in the
defense and settlement thereof; and (3) PDS shall have control of the defense of such claim, suit, demand, or
action and the settlement or compromise thereof. In the defense or settlement of such claims PDS shall, in its
reasonable judgment and at its option and expense: (i) obtain for Licensee the right to use the System and/or
Services, (ii) replace or modify the System and/or Services so that it becomes non-infringing while giving
equivalent performance. In the event that Licensee’s personnel are required to assist PDS in any such claim,
PDS will reimburse Licensee for any costs, including time spent by Licensee’s personnel. The rights and
obligations contained in this Article shall survive the termination of this Agreement.
IX.NOTICES
Any and all written notices between PDS and Licensee with reference to this License Agreement shall be
sufficiently effective upon receipt if sent by registered or certified mail or overnight delivery service to the
respective address, subject to change upon written notice, of the party as follows:
In the case of PDS: In the case of Licensee:
Charles Jefferies LaTanya Bellow
PDS City of South San Francisco
470 Norristown Rd., Suite 202 400 Grand Avenue
Blue Bell, PA 19422 South San Francisco, CA 94083
X.PUBLICATION: Licensee consents to publication of its name and logo by PDS in a factual listing of PDS’
customers within presentations, on tradeshow signs and on its website. PDS shall seek Licensee’sprior written
authorization for any other use of Licensee’s name or logos.
XI.MISCELLANEOUS
(a) This LicenseAgreement, along with main Agreement that it is attached to, includingthe Statement of Work
andthe attachments hereto, constitutes the complete agreement between the parties and supersedes all
previous communications, representations or agreements, either written or oral with respect to the subject
matter hereof. In the event of a conflict between this License Agreement and the main Agreement, the main
Agreement shall govern. No modification or amendment of this License will be binding on either party unless
acknowledged in writing by their duly authorized representatives.
8/2/2016
(b) If any provision of this LicenseAgreementor any portion thereof is declared invalid, the remaining provisions
shall nevertheless remain in full force and effect.
(c) Licensee shall have sole responsibility and liability with respect to the propriety, confidentiality, and use of the
data maintained by the System.
(d) Failure of either party to assert any of its rights on any one occasion under this License Agreement shall in no
way be construed as a waiver of such rights on any other occasion nor shall a waiver of any right of either
party constitute or be deemed a waiver of any other right.
(e) The headings used in this License Agreement are included for reference only and shall not affect the meaning
or interpretation of this License Agreement.
(f) Licensee agrees that all training and procedural materials developed by PDS, in conjunction with the
installation of System for use by Licensee, shall be the property of PDS, subject to the right to reproduce for
Licensee’s internal use. Licensee further agrees that additions and supplements to System, which may be
developed for Licensee through the reimbursed or non-reimbursed efforts of PDS employees or its agents,
whether or not in conjunction with Licensee’s employees or agents, shall be the exclusive property of PDS.
(g) PDS and Licensee agree that without the written consent of the other party, it shall not make an offer of
employment to any employee of the other until one (1) year after the termination of employment, provided,
however, that such restriction shall not apply to employees of PDS and Licensee who were not involved in any
material aspect of the transaction covered by this Agreement.
(h) Except for actions for non-payment or breach of the PDS proprietary rights in the software, no action or claim,
regardless of form, whether in contract or in tort, including negligence, or otherwise arising out of or in
connection with this License Agreement, may be brought by either party after a period of one year following
the later of: 1) the date that the cause of action did arise or is alleged to have arisen; or 2) the date on which
a party did learn or reasonably should have learned of the existence of such action or claim.
(i) No purchase order or other ordering document that purports to modify or supplement this License Agreement
or any Addendaor Amendment shall add to or vary the terms of this License Agreement, and all such
proposed variations or additions (whether submitted by PDS or Licensee) are objected to and deemed material
unless agreed to in writing by both parties tothis License Agreement.
(j) This LicenseAgreementmay be executed in any number of counterparts and all such counterparts shall be
deemed to constitute a single License Agreement notwithstanding that all parties are not signatories to the
same counterpart. Afacsimile transmission or PDF between Licensee and PDS shall constitute a substitute
original and thus a counterpart and shall be valid and binding for any and all purposes.
(k) Delivery of an executed counterpart of this License Agreement may be made by electronic transmission.
Any such counterpart or signature page sent by electronic transmission shall be deemed to be a written and
signed original for all purposes, and a copy of this Agreement containing a signature page that has been
delivered by electronic transmission shall constitute an enforceable original document. As used in this License
Agreement, the term “electronic transmission” means and refers to any form of communication not directly
involving the physical transmission of paper that creates a record that may be retained, retrieved and
reviewed by a recipient of the communication, and that may be directly.
PDS LICENSEE
Name Signed NameSigned
Name Printed Name Printed
Title Date Title Date
8/2/2016
SOFTWARE LICENSE AGREEMENT
ADDENDUMA
Quotation Date:July 20, 2016 Quotation Expiration Date:August 25, 2016
Client Name:City of South San Francisco Sales Person:Dan Price
Address:400 Grand Avenue
City:
South San Francisco
State/ZipCode:California/94080 EmployeeCount/Pop Code:900/4
This Addendum is attached to and made part of the Software License Agreement between City of South San
Francisco (hereinafter Customer) and Personnel Data Systems, Inc. (hereinafter PDS), of even date herewith.
PDS Product(s)
No. of
Users
List Price
Total Cost
STANDARD VISTA CONFIGURATION: Payroll, HR, Benefits, Recruiting, Self-Service, eAssistant and EasyAsk®Unlimited $107,400.00 $107,400.00
Vista Analytics Unlimited Included Included
Discounted:($16,110.00)
Total PDS Software*$91,290.00
PDS Professional Services*$133,200.00
* As detailed in the Statement of Work and/or Professional Services Work Order Form
Total PDS Products and ProfessionalServices:$224,490.00
Vista Time®ImplementationServices **$14,250.00
** As provided by nettime solutions LLC
Recurring Vista Time®ServiceFees PEPM Fee Monthly Cost
Vista Time Service (Powered by nettime solutions)Includes: Points/Occurrences Tracking, ACA, Forecasting, FMLA, Budgeting, and Mobile (PEPM)$4.50per employee $4,050.00
Time Clocks/Model Number/Cost One-Time Cost
NETOne Biometric/ with Proximity Reader TBD/$2,800.00 TBD
Time Clocks/Maintenance Number/Cost Annual Cost
Annual Hardware Maintenance TBD TBD
Time Cards Number/Cost One-Time Cost
Proximity Badges TBD/ $8.00 per TBD
AMOUNT DUE at signing:(90% of PDS Products+50% Vista Time Implementation)$89,286.00
Annual Maintenance/Support Start Date:Starts 3 month
from installation Initial Annual Cost:$18,258.00
8/2/2016
ADDENDUM “A” (Continued)
SYSTEM MAINTENANCE/SUPPORT CONSISTS OF THE FOLLOWING:
Easily downloadable software upgrades for all major and minor releases
Unlimited telephone and email access to our support staff
24x7 emergency response
Toll-Free Service Calls
Downloadable Tax Compliance Updates
Downloadable system enhancements and updates
End-of-quarter support
Year-end support
Unrestricted Web access
Online Support issue tracking access
PDS Technical dial-in using VPN, GoToMeeting, and GoToAssist
User Group membership
Links to Canadianand U.S.Government Web Sites
Access to technical white papers
Periodic newsletters and special offers
VISTA TIME SUPPORT IS PROVIDED BY nettime solutions, LLC
STANDARD VISTA CONFIGURATION: Payroll, HR, Benefits, Recruiting, Self-Service, eAssistant and EasyAsk®
OPTIONAL COMPONENTS/SERVICES:
Payroll Interface -A component that allows output to be created from the HR and Benefit Components (single
direction) that can be used to add to and update employee information in a third party payroll system. For payroll
systems other than Ceridian, this module must be custom fitted to the third party payroll system and shall be done
by PDS Professional Services.
Tax Filing -Provides an interface from PDS’ Payroll tax calculations to PDS’ Tax Service Partner. A separate
Agreement is required with the Partner.
Vista Time®–Time & Labor Management application. Accessible only as a SaaS service using the internet at the
PEPM rate noted. Functionality includes core Time & Labor Management plus Accruals, Alerts and Ad-Hoc Reporting.
Optional functionality available within Vista Time includes the Mobile, Occurrences (points) and Affordable care Act
(ACA) modules.
Vista Analytics -Aconfigurable toolset that allows you create, manage, display, and analyze statistics and other
metrics, as well as KPIs, for your HR, Benefits, Payroll, Recruiting, and other information. Pre-defined analytics and
KPIs are delivered as part of the toolset, along with the tools for you to create an unlimited number of your own.
Other features include: automatic calculation, storage, and alerts relating to KPIs; drill-down functionality when
viewing Analytics; inclusion of Analytics in Vista HRMS dashboard pages; and security by user and Analytic.
Employee Population Code (Active employee count -Determined by Status Code of “Active” in employee
records)
1 = 1 to 250 5 = 1,001 to 1,500 9 = 5,001 to 7,500 13 = 20,001 to 40,000
2 = 251 to 500 6 = 1,501 to 2,500 10 = 7,501 to 10,000 14 = 40,001 to 70,000
3 = 501 to 750 7 = 2,501 to 3,500 11 = 10,001 to 15,000 15 = 70,001 to 100,000
4 = 751 to 1,000 8 = 3,501 to 5,000 12 = 15,001 to 20,000 16 = 100,000+
NOTE –The following software is required but not supplied by PDS –Relational Database Management System
(Microsoft SQLServer or Oracle NT or Unix.
Crystal Reports –Under current licensing requirements by SAP, the delivered Crystal Reports may be accessed
without payment of any fees to SAP by Licensee. In the event Licensee wished to modify a delivered report or create a
new report, Licensee must purchase a current SAP license for its own use. For Version number, please see the
current Vista Hardware/Software Configuration document. Crystal Reports licensing requirements are subject to
change by SAP.
PDS City of South San Francisco
Initials:Initials:
Exhibit A-2
ADDENDUM C
Vista Time®Application
This Addendum C is attached to and made part of the Software License Agreement between Personnel
Data Systems, Inc. (hereinafter PDS) and City of South San Francisco, (hereinafter LICENSEE),
dated August 15, 2016
PDS hereby grants to Licensee a limited, personal, non-commercial,non-exclusive, non-sublicensable,
non-transferable, non-assignable license to access and use Vista Time®, a Web-based time and
attendance application (the “Application”) hosted and operated by nettime solutions, LLC(“nettime”),
solely for its own internal business purposes to track the time and attendance of its employees and to
utilize the other functionality provided by the Application via the designated Website (the “Licensed
Rights”) for the per employee per month (PEPM) fees set forth on Addendum A or Amended Addedum
A.Employees subject to the PEPM fees are those employees with a status of Active in Vista Time (e.g.
employees with time card required, managers who approve time cards, those that run reports from
the Application or who are assigned an accrual policy in Vista Time) and who are not on a terminated
or inactive status.
PEPM fees will be billed monthly at such time as Licensee’s employees use the Application to enter
time in a Production mode, in arrears, and are due within thirty (30) days of billing.
Licensee shall ensure that passwords associated with Website user accounts remain confidential and
secure, and will report any compromise of passwords as soon as possible. In addition, if Licensee is
granted the ability to create user accounts directly, Licensee will use the administrative functions
within the Website to disable the user accounts in question.
Provided that Licensee is not in breach of this Agreement, Licensee will be provided telephone support
and email assistance from 9:00AM –7:00 P.M. Eastern Time, Monday through Friday excluding
holidays. Vista Time support includes the following:
Unrestricted Web access
On-line Help
On-line Suggestion Box
On-line Videos
On-line Issues Reporting
User Group membership
Monthlynewsletters
nettimewill monitor and maintain the host servers of the Website to ensure connectivity, availability
and operation of the Application, and will use commercially reasonable efforts to minimize any
disruption, inaccessibility or inoperability of the Application. Notwithstanding the foregoing, nettime
and PDS expressly disclaim any representation or warranty that the Website or the Application, or any
part of either, will be error free or will be uninterrupted.
Licensee understands and acknowledges that, from time to time, the Website may be inaccessible or
inoperable as a result of upgrades, modifications, or server maintenance. nettime will, whenever
reasonably practicable, schedule downtime so as to minimize inaccessibility to the Website.Further,
Licensee understands and acknowledges that, from time to time, the Website may be inaccessible or
inoperable for various unforeseen reasons, including equipment malfunctions or causes beyond PDS’
and nettime’s control (e.g. interruption or failure of telecommunication or digital transmission links,
hostile network attacks, network congestion or other failures, etc.).
Schedule 1 definingthe Service Levels is attached hereto and made a part hereof to this Addendum C.
All data input via the Application by Licensee and generated via the Application (collectively, “Licensee
Data”) shall remain, as between PDS, Licensee and nettime, the exclusive property of Licensee.
Licensee may obtain Licensee Data solely through the use of the data export functionality provided on
the Website. PDS and nettimemay retain an archival copy of all Licensee Data for the purposes of (i)
defending any claim that it did not perform any of its obligations under this Agreement, (ii) defending
any claim that it violated any applicable law,and(iii) complying with any applicable law,. nettime
shall own any deidentified aggregated data generated by or for nettimefrom the Licensee Data, and
may use such data in any manner not prohibited by law. nettimedoes not receive the employee’s
social securityor social insurance number.
PDSand nettime may obtain or be exposed to proprietary or Confidential Informationof Licensee.
Confidential Informationmeans any data or information, whether expressly communicated as
Confidential Information or not, with respect to the business, operations, marketing, promotional
material, website development plans, financial status, or other non-public information (current or
past) of the Licensee, which has been acquired or developed by the Licensee and isnot generally
known by or legally available to the public.PDSand nettimeshall use all reasonable efforts to prevent
disclosure of any such information to any third party, other than agents, consultants or advisors of
PDSand Nettimeto whom disclosure is reasonably required in the conduct of PDS’and nettime’s
business and who have signed a Confidentiality and Non-Disclosure Agreement. This section shall
survive termination for any reason.
nettimewill maintain independent archival and limited-time backup copies of the Website and
Licensee Data. nettimewill maintain a backup of the Licensee Data for one calendar year following
the end of the calendar year in which the Licensee Data was created. Notwithstanding the foregoing,
Licenseehas access to itsdata through the use of the data export functionality provided on the
Website to download its data to another database, data warehouse or the like at any time.
PDS and nettimeexpressly disclaim any representation or warranty that Licensee’s use of and access
to the Website or use of the Application, including without limitation the transfer and storage of
Licensee Data, will comply with any laws, rules or regulations applicable to Licensee or ensure
License’s compliance with any laws, rules or regulations.
Licensee acknowledges and agrees that the Licensed Rights do not grant to Licensee any title or right
of ownership in or to the Website or the Application, or any related software application or component
thereof, or to any associated materials or intellectual property, or in or to any enhancements,
modifications or improvements of any of the foregoing. nettimeshall have and retain sole ownership
of the Application and the Website and any and all nettimetrademarks and trade names, including all
related goodwill. Licensee shall not remove or alter any of nettimeproprietary or copyright notices,
trademarks or logos. Licensee shall not, at any time, take or cause any action, which would be
inconsistent with or tend to impair the rights of Nettimeor its affiliates.
Although Vista HRMS is a perpetual license, the use of the Vista Time is a subscription. The initial
minimum term is thirty-six (36) months.
In addition to such other rights and remedies as may be available in law or in equity,should either
party commit a material breach of its obligations regarding the Application, the non-breaching party
may terminate the use of the Application by giving ten (10) days written notice to the breaching party.
Use thereof or the obligation to provide access will terminate on the tenth (10th) day following delivery
of notice unless the breaching party has cured the breach to the reasonable satisfaction of the non-
breaching party on or before the end of the ten (10) day period.
Upon termination of the use of the Application for any reason: (i) Licensee shall promptly pay any
then outstanding and unpaid amounts owed; (ii) Licensee shall immediately cease all use of the
Website and the Application and return or purge any and all components thereof, includingreturning
or destroying or causing to be destroyed any and all copies of any documentation, notes and other
materials comprising or regarding the Application; (iii) Licensee will immediately cease to hold itself
out as a user of the Application or any Nettimeservices; and (iv) Nettimewill terminate access to the
Website and the Application.
Licensee shall not, and shall not attempt to, and shall ensure that its employees, agents, and
representatives do not, and do not attempt to (i) modify, adapt, alter, translate, copy, perform or
display (publicly or otherwise) or create derivative works of the Application, (ii) modify or alter, or
attempt to modify or alter, the Website, or (iii) frame, or create links to any page other than the
homepage of the Website without the prior written consent of PDS.
If PDS purchases hardware on behalf of Licensee directly from nettimefor use in conjunction with the
Licensed Rights (the “Hardware”), the following pass-through warranty provisions from nettime apply:
nettimewarrants to Licensee that Hardware shall be free from defects in workmanship and
material for a period of ninety (90) days after delivery of the Hardware (the “Warranty
Period”).
nettime's warranty does not extend to (i) any damage or loss due to misuse, accident,
disaster, abuse, neglect, normal wear, or damage or loss due to work not performed by
nettimeor its contractors, (ii) Hardware that was improperly stored, maintained, assembled or
installed, or (iii) Hardware that has been repaired or altered by PDS, Licensee or a third party
without Nettime's prior written approval.
NETTIME'S OBLIGATION AND LICENSEE'S EXCLUSIVE REMEDY UNDER THIS WARRANTY
SHALL BE LIMITED TO REPAIR OR REPLACEMENT BY NETTIMEAT ITS COST OF HARDWARE
THAT PROVES DEFECTIVE WITHIN THE WARRANTY PERIOD OR, AT NETTIME’S DISCRETION, A
REFUND OF THE PURCHASE PRICE OF SUCH DEFECTIVE HARDWARE. REPLACEMENT
HARDWARE MAY BE NEW OR REFURBISHED AND IS WARRANTED ONLY FOR THE REMAINING
WARRANTY PERIOD OF THE ORIGINAL HARDWARE.
nettimegrants to Licensee a limited, personal, non-commercial, non-exclusive, non-
sublicensable, non-transferable, non-assignable license to access and use the Nettime
software embedded in and integrated with the Hardware (the “Time Clock Software”) solely for
its own internal business purposes to track the time and attendance of its employees and to
utilize the other functionality provided by the Application via the Website. The term
Application will be deemed to include the Time Clock Software.
If PDS purchases Hardware support and maintenance on behalf of Licensee, the following pass-through
warranty provisions from nettime apply:
Payment for Hardware support and maintenance is payable on a yearly basis, in advance, upon
receipt of invoice. If Licensee purchases additional Hardware and elects to receive Hardware
support and maintenance, Licensee will pay PDS at the then-current Hardware support and
maintenance prices
Upon payment of the Hardware support and maintenance fee, the Warranty Period will be
extended for aperiod of one-year from the date of payment.
Provided that Licenseeis current in its payment of Licensee’s Hardware support and
maintenance fees, nettimeshall provide limited, direct telephone support and assistance to
Licensee relating to operation ofand troubleshooting errors with the Hardware from 9:00 A.M.
-7:00 P.M. ET Monday through Friday excluding holidays. If Licensee does not purchase
Hardware support and maintenance, nettimewill provide technical support only, by phone, at
a cost of $225.00 per hour (with a one hour minimum).
Provided that PDS is current in its payment of Licensee’s Hardware support and maintenance
fees, and has continuously maintained Hardware support from the date of purchase of the
Hardware, Hardware maintenance will include repair or replacement of Hardware during the
extended Warranty Period in accordance with the Repair or Replacement provisions below,
except as otherwise described in Schedule A-1, Specific Hardware Support Policies.
Repair or Replacement. During the Warranty Period, or any extended Warranty Period,
Licensee shall give nettime, within ten (10) days of the discovery of any warranty claim,
written notice of the claimed defect and satisfactory proof thereof. A new or refurbished clock
will be shipped to Licensee the same business day a Defect is reported to nettimeif the Defect
is reported before 2:30 p.m. Arizona time, and the following business day if reported after
2:30 p.m. ET. The replacement clock will be shipped overnight delivery for next day arrival.
nettimewill provide a prepaid FedEx label and shipping box with the replacement clock.
Licensee must promptly return the defective clock in the shipping box provided using the
prepaid FedEx label. Upon receipt of the defective clock, nettimewill inspect and determine if
the Defect is covered by the Warranty. If the Defect is determined to be caused by an event or
action not covered by the Warranty, or it is determined that there is no Defect, Nettimemay
charge the Licensee for repair or replacement amounts up to and including the full clock
replacement value. If the defective clock is not received by nettimewithin 10 business days
from the ship date of the replacement clock, Licensee will be charged the amount of the
original clock purchase price. The foregoing applies only to NETOne Time Clocks and no
other hardware.
This Addendum does not create a contractual relationship between Licensee and nettime.
NOTWITHSTANDING, NETTIME’S TOTAL ACCUMULATED LIABILITY TO THE LICENSEE OR TO ANY
THIRD PARTY FOR ANY LOSS, DAMAGES, COSTS OR EXPENSES WHETHER IN STRICT LIABILITY,
NEGLIGENCE, CONTRACT OR OTHERWISE, ARISING OUT OF OR IN CONNECTION WITH LICENSEE’S
USE OF THE APPLICATION AND THE WEBSITE, SHALL BE LIMITED TO THE GREATER OF (I) FIVE
THOUSAND DOLLARS($5,000), OR (II) THE AGGREGATE FEES PAID BY PDS TO NETTIMEFOR
LICENSEE’S USE OF THE APPLICATION AND THE WEBSITE DURING THE TWELVE-MONTH PERIOD
PRIOR TO THE OCCURRENCE OF THE INITIAL EVENT GIVING RISE TO A CLAIM.
NETTIMESHALL NOT BE LIABLE TO LICENSEE FOR ANY LOST PROFITS, CONSEQUENTIAL,
INCIDENTAL, SPECIAL, PUNITIVE AND/OR CONTINGENT DAMAGES WHATSOEVER, EVEN IF NETTIME
KNEW OR SHOULD HAVE KNOWN OF THE POSSIBILITY OF SUCH DAMAGES.
PDS LICENSEE
Initials:Initials:
Date:Date:
Exhibit A-3
Schedule 1
Service Levels
1. System Availability Service Levels and Service Level Credits
a. The Uptime Percentage for the Application in any calendar month shall not
be less than ninety-nine and five-tenths percent (99.5%).
b. “Uptime Percentage” is defined as the percentage of time the Application
is Availableduring any one Calendar Month on a 24 hour per day, 7 day per
week basis. “Calendar Month” (Measurement Period) means, for the
Application, the monthly time period beginning at 12:00 am US Central Time
on the first day of the calendar month following Licensee’s Production use of
the Application during the Term, and ending at 11:59 pm Central Time on
the last day of each such calendar month. “Available” means, with respect to
a particular Application Service, the periods that Licensee can access all
portions of such Application outside of Scheduled Maintenance, Special
Maintenance periods,Force Majeure eventsor outages caused by third-party
“outside services” including outages caused by the Licensee’s system being
unavailable.
2. Maintenance Periods
a. Scheduled Maintenance and Special Maintenance will be conducted
afterhours.
b. “Scheduled Maintenance” means a period during which service availability
of the Application may be suspended, in whole or in part, in order to carry
out maintenance activities, and is regularly scheduled on alternating
Wednesdays at 11 p.m. Arizona time.
c. “Special Maintenance” means a period during which service availability of
the Application may be suspended, in whole or in part, in order to address
an issue which merits immediate attention in the interest of Application
security or other performance issues which may impact several PDSand/or
nettime solutionscustomers. Notice of such Special Maintenance shall be
provided to Licensee by email or telephone, as soon as practical inadvance
of any period of Special Maintenance.
3. Service Level Credits and Termination
a. In the event that the Uptime Percentage in a Calendar Month falls below
99.5% for the Application Licensee shall be entitled to a credit against that
month’s Services Fees equal to twenty-five percent (25%) of thefeesfor
that month.
b. If the Uptime Percentage for an Application Service falls below 99.5% for
more than two sequential calendar months over a 12-month period
(“Extended Downtime”), then Licensee shall have the right, upon notice to
PDS, to terminate the Application Service that is the subject of the Extended
Downtime.
PDS LICENSEE
By:__________________________
BY:__________________________
Date:________________________
Date:________________________
PDS LICENSEE
Initials:Initials:
Date:Date:
EXHIBIT B
INSURANCE CERTIFICATES
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-689,Version:1
Motion to approve the minutes of meetings of July 27, 2016.
City of South San Francisco Printed on 8/4/2016Page 1 of 1
powered by Legistar™
MINUTES
tiS���H,SF� SPECIAL MEETING
� CITY COUNCIL AND
SUCCESSOR AGENCY
OF THE
c9LIFO CITY OF SOUTH SAN FRANCISCO
P.O. BOX 711 (City Hall, 400 Grand Avenue
South San Francisco, California 94083
Meeting to be held at
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JULY 27, 2016
6:00 p.m.
Call to Order. TIME: 6:02 p.m.
Roll Call. PRESENT: Councilmembers Normandy, Garbarino
and Matsumoto, Vice Mayor Gupta
and Mayor Addiego. *
*For purposes of these minutes,
members of the Successor Agency are
referred to in their Council capacity. It
is noted that both legislative bodies
convened and members acted pursuant
to both their roles as Councilmembers
and Successor Agency Members.
ABSENT: None.
Agenda Review.
None.
Public Comments — comments are limited to items on the Special Meeting Agenda.
None.
Time entered Closed Session: 6:04 p.m.
Open Session resumed: 6:27 p.m.
Closed Session:
Conference with Real Property Negotiators (Pursuant to Government Code
54956.8)
Properties: properties at Oyster Point Boulevard and Marina Boulevard,
consisting of APN #s: 015- 010 -240, 015- 010 -630; and portions of 015 -010-
260, 015 -010 -270, 015 -010 -600, 015- 190 -170 and 015- 190 -190.
Negotiating Parties: South San Francisco Successor Agency /City of South
San Francisco and Oyster Point Ventures, LLC.
Under Negotiation: Price and Terms of payment.
Report out of Closed Session by Mayor Addiego: Direction given. No reportable action taken.
Adjournment.
Being no further business, Mayor Addiego adjourned the meeting at 6:27 p.m.
Submitted by:
Approved by:
Mark Addiego, Mayor
City of South San Francisco
SPECIAL CITY COUNCIL AND SUCCESSOR AGENCY MEETING JULY 27, 2016
MINUTES PAGE
y
J O
c'aLIF0
Call to Order.
Roll Call.
Ap,enda Review.
MINUTES
SPECIAL MEETING
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JULY 27, 2016
6:32 p.m.
TIME:
6:38 p.m.
PRESENT: Councilmembers Garbarino, Matsumoto and
Normandy, Vice Mayor Gupta and Mayor
Addiego.
ABSENT: None.
City Manager Futrell recommended pulling Agenda Item No. I for hearing at a later date.
Council agreed.
Public Comments — comments are limited to items on the Special Meeting Agenda.
None.
PRESENTATIONS
1. Presentation regarding resolution urging Union Pacific Railroad Cooperation with
Republic - Metropolitan on Caltrain Station Development. (Rich Garbarino,
Councilmember)
Item not heard.
ADMINISTRATIVE BUSINESS
2. Report regarding approval of Amendments, Home Regulatory Agreement, Note and
Deed of Trust for the 1999 Willow Gardens Neighborhood Rehabilitation Project.
(Ron Gerber, Economic Development and Housing Manager)
2a. Resolution No. 92 -2016 approving amendments to the former Redevelopment Agency
Regulatory Agreement, former Redevelopment Agency Deed of Trust, HOME
Regulatory Agreement, and HOME Deed of Trust; approving the City entering into
Community Development Block Grant /Section 108 Regulatory Agreement; and
Approving a Promissory Note and Deed of Trust with Willow Gardens Housing
Associates for the Willow Gardens Neighborhood Rehabilitation Project; and
Authorizing the City Manager to execute said documents.
Economic and Community Development Manager Gerber presented the staff report recommending
that Council approve a resolution authorizing the City Manager to: 1) Execute amendments to the
Redevelopment Agency (RDA) Regulatory Agreement, RDA Deed of Trust, HOME Regulatory
Agreement and HOME Deed of Trust; 2) Enter into a CDBG /Section 108 Regulatory Agreement; and
3) Approve as to form a Promissory Note and Deed of Trust with Willow Gardens Housing
Associates for the 1999 Willow Gardens Neighborhood Rehabilitation Project. Manager Gerber
explained that the action was necessary to finalize replacement agreements that had been agreed to,
but that had not been executed. He explained that essentially over a period of several years a cluster
of fourplexes were acquired to provide affordable workforce housing. During that phase, several
different funding sources were accessed and layered to permit acquisition and phasing of the project.
Since that time, the homes have been occupied by low and very low income working families. When
the County funds came in to replace the Redevelopment Agency funds, replacement agreements were
not formally executed. The recommended action would put these regulatory agreements in place as
well as all the related notes and deeds of trust.
Councilwoman Matsumoto noted that she was on Council at the time the fourplexes were acquired.
She stated that the true purpose of the acquisition at the time was to protect residents again absentee
landlords and to remove blight. Affordable workforce housing was likely not even in the conversation
at the time, but has turned out to be an ancillary benefit.
MidPen representatives, Karen Somner and Kyle Eisenhoffer, addressed Council. Mr. Eisenhoffer
explained that the MidPen Willow Gardens Project has been operated as an affordable housing
property. There are nine (9) fourplexes including a total of 36 units. Average occupancy per unit is
three (3) residents. Average household income is $47,000. He advised the operations are going very
well and the majority of the current tenants have been there since inception in 1999.
Mayor Addiego queried whether MidPen had any examples of success stories related to residents of
the District.
Mr. Eisenhoffer responded that as a finance staffer, he did not, but he could certainly look into the
matter.
SPECIAL CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 2
Councilwoman Matsumoto emphasized that South San Francisco was ahead of the game in trying to
provide low and very low income housing options. She thanked staff for the research it did to go
back in time and piece the agreements together.
Motion— Vice Mayor Gupta/Second— Councilwoman Normandy: to approve Resolution No. 92 -2016.
Unanimously approved by roll call vote.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting at 6:55 p.m.
Submitted:
Kris �art e , C
lli i k
ty
City of South San Francisco
SPECIAL CITY COUNCIL MEETING
MINUTES
Approved:
Mark Addiego, Mayor
City of South San Francisco
JULY 27, 2016
PAGE 3
o¢ �
U O
c9LIFOR��4
CALL TO ORDER
ROLL CALL
MINUTES
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
PLEDGE OF ALLEGIANCE
Led by Shirley Spencer.
AGENDA REVIEW
REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JULY 27, 2016
7:00 p.m.
Time: 7:01 p.m.
Present: Councilmembers Garbarino, Normandy and
Matsumoto, Vice Mayor Gupta and Mayor Addiego.
Absent: None.
No changes were immediately suggested. However, before Item No. 4 was heard, City Manager
Futrell recommended moving Item No. 5 to the end of the meeting.
Council agreed.
PRESENTATIONS
1. Certificate of Recognition, The Topper Bar I 75th anniversary. (Rich Garbarino,
Councilmember)
Councilman Garbarino presented Lee Cattaneo, owner of the Topper Bar on Grand Avenue, with a
Certificate of Recognition honoring the establishment's 75a' Anniversary. The Certificate noted that
the Topper was opened in 1941 by Lee's parents, Ray and Reena Cattaneo. Over the years, the
Cattaneo family has raised funds for youth baseball in South San Francisco allowing the City's
children to participate. The City recognized and thanked the Cattaneo family for its contributions to
the youth of the City.
On behalf of his family, Mr. Cattaneo thanked the Council for the recognition.
PUBLIC COMMENTS
Kamala Silva Wolfe addressed Council. She began with an announcement about National Night
Out, which would take place on Tuesday, August 2nd in several locations around the City, including
the Paradise Valley Neighborhood. She next began a presentation honoring the South San Francisco
Police Department in an effort to show support for the City's dedicated law enforcement officers
during a difficult time for Police Officers nationally. She advised that she and a group of residents
that gathered behind her had assembled Officer Survival Kits. The Survival Kits would be
presented to the City's Police Department in thanks for the Officers' work and so that the Officers
would know they are supported by their community. The Survival Kits included several treats to
remind the officers they are appreciated.
Various residents that were part of the effort stepped up to the podium to express their support for
the Police Department and offer sincere thanks for the work the Department does in the community.
Residents identified themselves as follows:
Katie Albera
Amy Albera
Kristy Camacho, President of the South San Francisco Mothers' Club
Shirley Spencer
Sharon Albera
Symphony
Cyndi Alger
Barbara Rubino
Gary Rubino
Nalani
Anna Nastari
Dana Lujan
Roger Kane
Mark Nagales
Paul Formosa
Brenda Rodriguez, Vice President South San Francisco Mothers' Club
Steve Carey
Mrs. Silva Wolfe closed by thanking the Council for allotting the time for the presentation. She
encouraged other residents to come forward and express their appreciation to the Department. She
left several of the Officer Survival Kits in the back of the Chambers and encouraged residents to
take them and present them to Officers.
On behalf of Chief of Police Azzopardi, Captain Carlino thanked Mrs. Silva Wolfe and all of the
residents that expressed their appreciation so eloquently. He expressed the Department's deep
gratitude for the sentiment and stated it was his pleasure to serve this City for over 24 years. He
was truly grateful to be part of such a supportive community.
Mayor Addiego thanked Mrs. Silva Wolfe for organizing this effort, and further for her work on the
Everything South City website. He noted that in a time when the City didn't have a local
newspaper, the website she hosts serves a valuable neighborhood news function.
Resident Cyndi Marcopulos addressed Council regarding Measure W. She emailed her suggestions
to the City last Friday and submitted a copy for the record of the meeting. She noted that South San
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 2
Francisco is the Biotech Capital and has the opportunity to create first class services and facilities.
She stated that at a presentation in June, the City discussed use of Measure W funds for City Hall,
the Police Department and Library. She felt that Parks and Recreation improvements were barely
addressed. She noted first rate facilities were necessary to attract and maintain high quality
instructors. She believed enhanced facilities would serve future generations of South San
Franciscans very well.
A resident advised Council that she had lived in South San Francisco for 31 years. Like Mrs.
Marcopulos, she had enjoyed the Parks and Recreation Department's offerings for years. She urged
Council to please allocate some of the Measure W funds to Parks and Recreation, particularly in the
area of fitness. Fitness is particularly important for recent retirees. She stated that the residents
deserve more and better resources for generations to come.
COUNCIL COMMENTS/REQUESTS
Councilman Garbarino advised that the League of California Cities' Board, which he serves on, met
with the Governor the preceding week to discuss Proposition 57 on the November 2016 Ballot. The
Proposition could conceivably impact about 25,000 nonviolent state felons that could seek early
release and parole under the proposed legislation. He provided examples of some of the crimes that
were proposed for reduction from felonies to misdemeanors, including, but not limited to, assault
with a deadly weapon, rape of an unconscious person, furnishing a weapon for use of a crime,
battery, attempted arson and threatening a witness. He stated the Governor advised of his rationale
which was that the State is under court mandate to reduce prison populations. By reducing these
crimes to nonviolent, the prison system could be cleared out. The Councilman did not believe the
legislation would accomplish what it said it would and might put repeat and violent offenders back
on the streets. He urged voters to learn about the legislation.
Councilman Garbarino next requested that the Council consider taking a position on AB 1362,
impacting the San Mateo County Mosquito Abatement District, at an upcoming meeting of the City
Council.
Council agreed.
Vice Mayor Gupta provided an update to the community on Peninsula Clean Energy (PCE). The
County organization, which would soon be providing energy to residents at a lower cost than
Pacific Gas and Electric Company (PG &E), would roll -out in two (2) phases. Notices from the
entity would be forthcoming explaining which neighborhoods would be impacted first.
Councilwoman Normandy queried whether the PCE cost savings estimate accounted for a recently
approved 7% PG &E rate increase.
Vice Mayor Gupta offered that no matter what takes place, PCE's rates would be lower than
PG &E's rates.
Councilwoman Matsumoto queried the source of compensation for PCE's employees.
Vice Mayor Gupta replied that the PCE's revenues will cover staff costs despite the collection of
lower rates.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 3
Councilwoman Matsumoto requested that the meeting be adjourned in honor of Dorothy Sorenson.
Councilwoman Matsumoto queried whether the Poke Mon Application could be used to generate
interest in the City.
City Manager Futrell advised staff had considered this and even contacted Nintendo. However, due
to the enormous level of interest, there was a long waiting list to become established with the
program.
Councilwoman Matsumoto relayed Planning Commissioner Khalfin's suggestion that when the
time comes, extra traffic measures be put in place to accommodate the opening of the Dunkin
Donuts at the old Hungry Hunter site.
Mayor Addiego relayed resident Joanne D'Angelo's concerns about possible traffic violations at the
intersection of Hickey Blvd. and El Camino Real which were causing conflicts with pedestrians in
some instances. The Mayor further provided an update on the LED Street Lighting work, noting
that he and some members of staff would be heading to the City of Davis to meet with its Mayor
and tour the California Lighting Institute and Tech Center as well as to observe the advances in
street lighting made in Davis. The Mayor also discussed the importance of enhancing recreational
facilities for youth in the City. He requested the formation of an Ad Hoc Subcommittee to study
ball fields in the community. Councilman Garbarino agreed to serve with the Mayor on that
Committee.
Councilwoman Matsumoto expressed serious concern over traffic in the City. She advised of
residents' complaints pertaining to traffic flow and the lack of calming measures. She requested
that there be a focus on development of a master plan for addressing traffic in the City.
PUBLIC HEARING
2. Report on 475 Eccles Ave Office/R &D Project - Use Permit, Alternative Landscape Plan,
Design Review, Preliminary Transportation Demand Management (TDM) Plan, Development
Agreement and Environmental Impact Report to allow the construction of two four -story
office /R &D buildings totaling 262,287 square feet, a five -level parking structure and other on-
and off -site improvements on a 6.1 acre site in the Business Technology Park (BTP) Zone
District, in accordance with South San Francisco Municipal Code Title 19, and Chapters
20.040, 20.110, 20.300, 20.310, 20.330, 20.400, 20.450, 20.460, 20.480, and 20.490. (Billy
Gross, Senior Planner)
2a. Resolution No. 93 -2016 making findings and certifying an Environmental Impact Report
including a Statement of Overriding Considerations and Mitigation Monitoring and Reporting
Program for the 475 Eccles Avenue Office/Research and Development Campus Project.
2b. Ordinance adopting a Development Agreement for the development of a 6.1 acre Site for the
475 Eccles Avenue project in the Business and Technology Park Zoning District.
2c. Resolution No. 94 -2016 making findings and approving a Use Permit, Alternative Landscape
Plan, Design Review, and Transportation Demand Management Plan for the development of a 6.1
acre site for the 475 Eccles Avenue Office /Research and Development Campus project.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 4
Public Hearing opened: 7:51 p.m.
Planning Manager Mehra presented the staff report recommending that Council: 1) Adopt
resolutions: 1) Making findings and certifying an Environmental Impact Report (EIR) including a
Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program for the
475 Eccles Avenue Office /Research and Development Campus; and B) Making findings and
approving a Use Permit, Alternative Landscape Plan, Design Review, and Transportation Demand
Management Plan for the development of a 6.1 acre site for the 475 Eccles Avenue Office/Research
and Development Campus project; and 2) Waive reading and adopt an ordinance adopting a
Development Agreement for the development of a 6.1 acre site for the 475 Eccles Avenue project in
the Business and Technology Park Zoning District. Manager Mehra delivered a PowerPoint
presentation providing a general overview of the project. The presentation included slides depicting
the project location as well as perspective drawings. He highlighted sustainability measures for the
project as follows: 1) LEED Silver target; 2) Compliance with Climate Action Plan; 3) Daylighting
and views for 90% of spaces; and 4) Other building and landscaping particulars. Manager Mehra
next showed a slide depicting what he described as an aggressive Transportation Demand
Management Program (TDM). He then provided the following details on the proposed
Development Agreement: 1) Term of 12 years; 2) Park In -Lieu Fee; and a 3) Transit Station
Enhancement Fee. Regarding CEQA compliance, the draft EIR identified impacts related to traffic
and circulation. The final EIR responded to these comments and established a Mitigation
Monitoring and Reporting Program as well as a Statement of Overriding Considerations for traffic
impacts. Manager Mehra closed his presentation by reiterating staff's recommendations for Council.
He noted that the applicant had brought a model so that Council might better visualize the proposal.
Jose Cavo of CNS Architects provided a PowerPoint Presentation on the project. He advised the
proposal was based on a very simple premise for organizing the buildings. The buildings were
positioned on the site in such a way as to create a central plaza, which would serve as a focal point
for tenants. The plaza, which was designed to be in a circular format, would provide an access point
for entry into the buildings. Employees would come from the parking garage and travel down to the
building entries. The driveway would loop around the entire perimeter of the project with entry
points connecting to Eccles Avenue on both sides. A ceremonial central driveway finished in paved
materials was also planned. Regarding landscaping, gardens were planned for the plaza and quite a
number of large trees were slated to be installed around the perimeter of the property line. He
explained the architectural concept was to create a sense of community space for employees.
Regarding the buildings, they were designed to include the necessary research and development
features, while including architectural and artistic features that conceal the external equipment and
mechanical infrastructure.
Eric Womeldorff, a Principal at Fehr & Peers Transportation Consulting Firm addressed Council
regarding the TDM program. He advised Council the TDM program was thorough and went beyond
the criteria for robustness. Specifically, the plan provided the following: 1) A 35% alternative
commuting target; 2) Bicycling amenities; 3) Commuter assistance services; 4) Shuttle program; 5)
Transit subsidies; 6) Vanpools and 7) Sustainability measures. A TDM Coordinator would oversee
compliance with the program.
Vice President of Real Estate for BioMed Realty, Mr. Pavili, closed the presentation by stating the
group is committed to taking the long view in any community it works in. That is particularly the
case in South San Francisco. He reaffirmed the entity's commitment to the City.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 5
Public Hearing closed and meeting recessed: 8:18 p.m.
Meeting resumed: 8:34 p.m.
Vice Mayor Gupta stated that during the break he reviewed the project as presented in the models
available in the Council Chambers that evening. Based on his review and the presentations that
evening, he was satisfied with the project. He believed it was very well designed.
Councilwoman Matsumoto advised she had met with the applicant and had all of her questions
answered. She expressed her support for the project, but advised staff of a general concern she had
regarding the Eccles Avenue area generally. She believed the City's general approach to
transportation in the area needed to be updated. The City's TDM program had not been updated
since 2001. It was previously the first in the County and now was overtaken in terms of superiority
by Redwood City and San Mateo. She emphasized that the last mile is important. She further
recommended that the Public Works Department take the Bicycle and Pedestrian Advisory
Committee East of 101 to review the conditions and make suggestions. She stated that it was critical
these measures be updated so that problems would not be exacerbated with new developments
coming m.
Planning Manager Mehra responded that traffic modeling would be completed by the end of the
year. He agreed with Councilwoman Matsumoto's statement that the last mile is the most critical
point. He advised the City had commenced with a mobility study. Further, planning staff recently
walked the site from City Hall to the Ferry Terminal and shares concerns regarding the traffic
conflicts and obstacles to mobility. Additionally there are many urban impediments that make
biking very difficult. It is planned that with the traffic modeling study and other appropriate steps,
these concerns will begin to be remediated.
Councilwoman Matsumoto next queried whether the park in lieu fee was going to be applied to
parks in the East of 101 area or to parks City -wide.
Manager Mehra responded the fee would be used for City -wide benefits.
Councilwoman Normandy queried responsibility for hiring the TDM Coordinator.
Manager Mehra responded that the City is responsible for hiring a third party to perform this
function.
Councilwoman Normandy further expressed concerns over parking. She noted the original Daily
Journal article on the subject projected 900 employees, while the applicants estimate is closer to
750.
Planning Manager Mehra stated staff was comfortable that the parking allocated would meet the
demand.
Mayor Addiego stated he was looking forward to seeing the transformation take shape on Eccles
Avenue.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 6
Before moving to approval of the resolutions and ordinance, City Attorney Rosenberg advised
Council he would need to add language to the entitlement Resolution (94 -2016) memorializing the
public art commitment of the applicant. The new Condition, A -15, would memorialize the
applicant's agreement to place additional art visible from the public right of way or installed in the
open common area of the site.
Motion — Councilwoman Normandy /Second -- Councilwoman Matsumoto: to approve Resolution
No. 93 -2016. Unanimously approved by roll call vote.
Motion — Councilman Garbarino /Second Councilwoman Normandy: to approve Resolution No.
94 -2016 as amended to include a public art condition. Unanimously approved by roll call vote.
Motion —Vice Mayor Gupta/Second— Councilwoman Matsumoto: to waive reading and introduce
an ordinance adopting a Development Agreement for the development of a 6.1 acre site for the 475
Eccles Avenue project in the Business and Technology Park Zoning District. Unanimously
approved by roll call vote.
ADMINISTRATIVE BUSINESS
3. Report regarding Measure W update. (Marian Lee, Assistant City Manager)
Assistant City Manager Lee presented the staff report providing an update on Measure W. She
advised that no action was required from Council this evening. She stated that since the Council's
last meeting on the topic in April 2016, a major milestone had been accomplished in that there was
consensus on the project site for the civic campus that was being contemplated. Three (3) site plan
options were available at the site. The plans looked similar but varied on parking and open space. A
Town Hall Meeting on the subject was held on June 14, 2016 and was attended by 350 people. The
meeting included an open house format with four (4) booths to focus on generating community
input. The community provided very meaningful feedback at this meeting and has continued
comments via email and U.S. Mail. The detailed comments are available online, so that everyone
has access to the comments that were collected.
Assistant City Manager Lee next summarized the community's comments at a high - level.
Regarding parking, she noted a preference for options with structured parking and more open space.
Community members understood these options came at a higher cost, but believed maximizing
space for the growing needs of the community was more important. The community expressed
traffic concerns and also expressed a preference for enhanced bike and pedestrian access to the site.
Regarding buildings and design, there was a preference for sustainable construction and the
inclusion of outdoor activities and amenities. There was substantial commentary on the need for
enhanced fitness and recreation facilities, including active and passive recreation. Individual quiet
reading spaces were suggested and the themes of lifelong learning and technology innovation were
stressed. The need to provide enhanced and additional spaces for preschools was offered. These
suggestions were in line with the strategic plans for the Parks and Recreation and Library
Departments respectively. Community members also expressed the need for upgraded swimming
pool facilities and a new soccer field. Assistant City Manager Lee advised these facilities would be
too large to accommodate at the proposed civic center, but could be reviewed for location
elsewhere. In parallel, the staff would be working on finding the right venues for Fire and Police
needs.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 7
Assistant City Manager Lee next focused on the schedule and key next steps. Placeholder dates for
the kickoff of construction of the new facility were roughly 2018 to 2020. Once the project delivery
method was decided upon, this schedule would be updated. Updates would be provided for the
remainder of this year and staff would be looking to Council for key decisions and guidance. She
further advised Council that the applications for the Citizens' Oversight Committee were out with a
deadline of August 26, 2016. Candidate selection by Council would take place in September. The
Request for Quotes related to Program Management Services had gone out five (5) months ago and
recommendations and an evaluation for selection of a service provider would be presented to
Council around November. Staff was continuing to work on land acquisition efforts for proposal to
Council. Additionally ongoing were site surveys and work with the Successor Agency, Oversight
Board, other property owners and BART. These were the efforts staff would be focusing on for the
next six (6) months, and staff would come back to Council with an update on progress in three (3)
months.
Vice Mayor Gupta complemented staff on the comprehensive effort. He stated staff had done a
good job of getting feedback at the outset. He requested that staff consider seeking input from
residents regarding trade -offs. For example, if more spending on structured parking and open space
is desired, what other options would be cut?
4. Report regarding a resolution awarding a construction contract to Southwest Construction &
Property Management of San Bruno, California for the Fire Station 64 Roof Girder
Replacement Project based on the Base Bid and Bid Alternate #2 in an amount not to exceed
$119,207 and authorizing a total construction budget of $160,929. (Sam Bautista, Principal
Engineer)
4a. Resolution No. 95 -2016 awarding the construction contract to Southwest Construction &
Property Management of San Bruno, California for the Fire Station 64 Roof Girder Replacement
Project based on the Base Bid and Bid Alternate #2 in an amount not to exceed $119,207 and
authorizing a total construction budget of $160,929.
Principal Engineer Bautista presented the staff report recommending that Council adopt a resolution
awarding a construction contract to Southwest Construction & Property Management in an amount
not to exceed $119,207 and authorizing a total construction budget of $160,929. He explained the
scope of the project would be to repair 54 deteriorating girders. He further explained the bidding
process on the project and the selection of Southwest Construction and Property Management.
With that, he recommended that Council approve the proposed resolution.
Motion — Councilman Garbarino /Second — Councilwoman Normandy: to approve Resolution No.
95 -2016. Unanimously approved by roll call vote.
6. Report regarding resolution approving an amendment to the Consulting Services Agreement
with MuniServices, LLC to extend the term of the Agreement to June 30, 2017. (Richard Lee,
Finance Director)
6a. Resolution No. 96 -2016 approving an amendment to the Consulting Services Agreement with
MuniServices, LLC to extend the term of the Agreement to June 30, 2017.
Finance Director Lee presented the staff report recommending that Council approve an amendment
to the Consulting Services Agreement with MuniServices, LLC to extend the term of the agreement
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 8
to June 30, 2017. He advised Council that it was critical for the City and MuniServices to have
access to sales tax data to complete their work. The State Board of Equalization requires a current
agreement with the consultant in order to provide the data. The current agreement with
MuniServices dates to 2001. Staff recognized the need to test the market and intended to issue a
Request for Proposals to have a new contract in place by July 1, 2017. In the meantime, the
amendment was necessary to permit the City and consultant to proceed with their work.
Councilwoman Matsumoto queried whether MuniServices was the consultant monitoring Transient
Occupancy Tax (TOT) for the Conference Center. Staff so confirmed.
Councilmembers asked for a general update on the status of the County -wide sales tax issue. Staff
agreed to provide this update.
Motion —Vice Mayor Gupta/Second—Councilwoman Normandy: to approve Resolution No. 96-
2016. Unanimously approved by roll call vote.
7. Report recommending City Council to adopt a resolution approving a Purchase Agreement
with Dell Inc. for storage area networks, servers and virtualization software for the Police
Department and City side network for Fiscal Year 2016 -2017 in an amount not to exceed
$294,288 and authorizing the City Manager to execute the agreement. (Tony Barrera, IT
Manager)
7a. Resolution No. 97 -2016 approving a Purchase Agreement with Dell, Inc. for storage area
networks, servers and virtualization software for the Police Department and City network for
FY2016 -2017, in an amount not to exceed $294,288 and authorizing the City Manager to execute
the agreement.
Information Technology Manager Barrera presented the staff report recommending that Council
adopt a resolution approving a Purchase Agreement with Dell, Inc. for storage area networks,
servers and virtualization software for the Police Department and City network for FY 2016 -2017,
in an amount not to exceed $294,288 and authorizing the City Manager to execute the agreement.
Manager Barrera advised that multiple of the City's servers were at 90% disk capacity. Three (3)
had reached end of life and were no longer on maintenance contracts. In addition the City's needs
with respect to scalable and virtual environments had changed making this agreement with Dell,
Inc. necessary. Accordingly, staff recommended approval of the agreement.
Councilwoman Normandy questioned the terms of warranty asking whether it included an onsite
service provision.
Manager Barrera responded it was a hardware warranty only. In other words, the vendor would not
provide onsite repairs.
In response to an inquiry as to whether these systems would provide storage for body camera
videos, Manager Barrera advised a separate storage system would need to be purchased for this
purpose.
Motion —Vice Mayor Gupta/Second— Councilwoman Normandy: to approve Resolution No. 97-
2016. Unanimously approved by roll call vote.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 9
CONSENT CALENDAR
Motion to approve the minutes of meetings of July 13, 2016.
9. Motion confirming payment registers for July 27, 2016. (Richard Lee, Finance).
10. Staff Report regarding a resolution authorizing the acceptance of $25,000 in grant funding
from the Woodlawn Foundation to support the Community Learning Center's after- school
homework programs and amending the Library Department's FY2016 -2017 Operating
Budget. (Valerie Sommer, Library Director)
10a. Resolution No. 98 -2016 authorizing the acceptance of $25,000 in grant funding from the
Woodlawn Foundation to support the Community Learning Center's after - school homework
programs and amending the Library Department's FY 2016 -2017 Operating Budget.
11. Report regarding motion to waive reading and adopt an Ordinance to amend Section 2.60.050
( "Meetings ") of the South San Francisco Municipal Code to change the regular meeting time
for the Parks and Recreation Commission from the fourth Thursday in the month to the third
Tuesday in the month. (Sharon Ranals, Director of Parks and Recreation)
I la. Ordinance No. 1521 -2016 amending Section 2.60.050 of the South San Francisco Municipal
Code to change the regular meeting time for the Parks and Recreation Commission from the fourth
Thursday in the month to the third Tuesday of the month.
12. A report regarding a resolution approving a sublease agreement with Cool Tea Bar, LLC for
the commercial space at 630 El Camino Real and authorizing the City Manager to execute
said agreement. (Ron Gerber, ECD Manager)
12a. Resolution No. 99 -2016 approving a sublease agreement with Cool Tea Bar, LLC for the
commercial space at 630 El Camino Real and authorizing the City Manager to execute said
agreement.
The Consent Calendar was duly read by the City Clerk, after which discussion was had on specific
items as follows:
Discussion regarding Consent Calendar Item No. 9: Councilwoman Normandy queried the
description relating to the relocation of phones and credit card equipment in several departments.
Finance Director Lee responded that the charge related to Kelso Communications which assisted
with moving technology equipment from the City Hall Annex to the temporary space in the Miller
Avenue Parking Garage, and then back to the Annex during the time the Annex was renovated.
Councilwoman Normandy next queried page 3/32 relating to the City Council Budget. Staff
advised the queried line item related to Council equipment purchases. Councilwoman Normandy
requested a detailed history of Council equipment purchases over the past five (5) years.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 10
Councilwoman Matsumoto queried the sister cities expenses reflected on page 21/32.
Councilwoman Matsumoto stated it was her recollection that the City's responsibility is to host a
dinner and provide gifts. She noted that the expenses for the recent visit of officials from the City
of Atotonilco, Mexico included City expenses for transportation and other costs.
Councilmembers agreed the costs related to the provision of services were beyond what had been
provided in the past. They agreed to revisit the issue of sister cities obligations at an upcoming
meeting.
Councilwoman Matsumoto next requested an itemized breakdown of the roughly $140,000 spent on
the BIO 2016 Conference.
Discussion regarding Consent Calendar Item No. 12: Councilwoman Normandy queried the
sublease of the retail space located at 636 El Camino Real to Cool Tea Bar, LLC (Cool Tea Bar).
She understood the purpose of the retail space at that location to be for the encouragement and
placement of mom -and -pop type startups and local businesses. She further understood Cool Tea
Bar to be a franchise, which was inconsistent with this purpose.
Community Development Coordinator Lappen advised that Cool Tea Bar was currently operated by
a single owner and was not yet franchised. This would be the owner's fourth shop. He further
explained that the sublease process was overseen by SC Properties, which prepared marketing
material and advertised for two (2) units at 636 El Camino Real utilizing standard real estate
advertising resources. Staff also informed local realtors that the units were available to lease. In
June, the property manager received two formal proposals to sublease 630 El Camino Real from
Cool Tea Bar and Antigua. Staff and SC Properties reviewed the proposal packages from the two
potential tenants. Both proposals were evaluated on the following criteria: 1. Financial information;
2. Proposed rent and tenant improvement credit; 3. The strength of their credit and capital resources;
4. The business plan and concepts to build a customer base; 5. Type of business (start-up,
independent or chain); 6. Potential ability to succeed in the unit; and 7. Potential fit with the
neighboring community and existing retail mix. As a result of this review Cool Tea Bar was
selected.
Councilwoman Normandy questioned whether Cool Tea Bar was the best choice for fit with the
neighboring community and existing retail mix given the proximity of Eggettes.
Coordinator Lappen responded that it was similar to the concept of having several coffee
establishments in the Downtown area.
City Manager Futrell reminded Council that this property was owned by the Successor Agency and
subject to Oversight Board control. Accordingly, staff prioritized the return for the taxing entities
as it is essentially mandated to select the highest value agreement. He noted the offer from Cool
Tea was significantly higher than the offer from Antigua.
Mayor Addiego queried whether Cool Tea could franchise this store later.
Staff stated such restrictions could be added to the agreement.
Motion — Councilwoman Normandy /Second Councilman Gupta: to approve the Consent Calendar.
Unanimously approved by roll call vote.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 11
5. Study Session regarding Council options under Senate Bill 415, the California Voter
Participation Rights Act, affecting local government entities that conduct their regular
elections in odd - numbered years, or on any election date other than a "statewide election
date." (Jason Rosenberg, City Attorney and Krista Martinelli, City Clerk)
City Clerk Martinelli presented the staff report recommending that Council consider its options
under Senate Bill 415, the California Voter Participation Rights Act (the Act), and provide direction
to the City Clerk and staff regarding how it wished to proceed. She began by explaining that the
Act impacts cities like South San Francisco with odd year election cycles, or any other election date
inconsistent with statewide elections. It requires cities in this circumstance and meeting certain
voter turnout criteria to align their elections with statewide elections by 2022. By January 1, 2018,
the City would either have to make these changes or develop a plan to implement these changes
before 2022. It would be unlawful to hold an odd year election after 2018 without a plan in place,
and unlawful to hold an odd year election after 2022, even with an established plan. City Clerk
Martinelli advised the City of South San Francisco meets the criteria required to align its elections
with statewide elections under the Act. The Act applies if the voter turnout as a percentage of
registered voters in any one of the City's last four (4) municipal elections is at least 25% less than
the 61.43% average turnout in statewide elections in 2008, 2010, 2012 and 2014. Any of the City's
voter participation numbers in municipal elections since 2009 meets this criteria as was
demonstrated by a chart displayed via PowerPoint and reflecting voter participation numbers of
22.4 %, 24.2 %, 21.8% and 26.8% in 2009, 2011, 2013 and 2015 respectively. Accordingly, the City
must comply with the law by taking action before January 1, 2018. While no action was necessary
until that date, several of the options were time sensitive. The Clerk and staff preferred that Council
be presented with all options as opposed to waiting until some possibilities had expired.
Accordingly, Council would be presented with all potential options under the Act for its
consideration.
The Clerk next moved to a presentation of Council's options for compliance. She explained that
while many combinations were possible, the question essentially boiled down to variations on the
choices of extending or decreasing current elected officials' terms by a year and /or modifying terms
in upcoming elections on a one time basis to include three (3) or five (5) year terms. The three
basic options at Council's discretion were as follows: 1) Consolidate local elections with statewide
elections beginning in 2018 by ordinance; 2) Adopt a plan by January 1, 2018 to consolidate local
elections with statewide elections by 2022 with changes made by ordinance; and 3) Place any one
of these options on the 2017 or 2018 ballot. The City Clerk explained various iterations of these
options. She further provided detail on the 12 similarly impacted San Mateo County jurisdictions
noting that to date, the City of Millbrae had taken action to extend seated elected officials' terms by
one (1) year and move the 2017 and 2019 elections to 2018 and 2020 respectively. She further
relayed the County Elections Office advisement that cities remaining on odd year election cycles
through the transition might see their overall election costs increase as the pool of cities on odd year
election cycles became smaller.
Vice Mayor Gupta understood the law required Council to bring the City in compliance by selecting
one of the options set forth in the City Clerk's report. He queried whether there was any conflict in
an action by a City Council to extend Councilmembers' terms.
City Attorney Rosenberg felt comfortable saying the Council could proceed with an action that
would extend or shorten its terms. The City Attorney's Office sought informal advice from the
FPPC on this issue. Based on the informal analysis, it was concluded that it was not a conflict of
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 12
interest. In fact, the FPPC likened it to the situation in which unchallenged incumbents must vote to
cancel the election and appoint the incumbent members to another term.
Vice Mayor Gupta expressed a preference for option 1 extending the seated elected officials' terms
by a year and holding the City's next elections in 2017 and 2019. He believed this to be the most
straightforward option that would bring the City into compliance as soon as possible.
Councilman Garbarino agreed.
Councilwoman Normandy stated it was important to come to resolution of the issue soon so that
current elected officials and the potential pool of candidates would have sufficient time to plan a
campaign if necessary.
Mayor Addiego agreed.
Councilwoman Matsumoto expressed her preference for Option 1, in concordance with the other
Councilmembers. She believed it would offer the most consistency of all the options. She further
noted the difficulties of running a campaign and didn't believe it would be fair for a successful
candidate to have to run again in three (3) years.
Mayor Addiego queried whether a ballot measure on the subject would be advisory or binding on
the City.
City Clerk Martinelli advised the results of a ballot measure would be binding on the City.
Councilwoman Matsumoto queried the ordinance process, noting her understanding that the issue
would come before Council two (2) times. The public could weigh in on the issue at either of those
meetings.
City Attorney Rosenberg confirmed that based on Council's direction this evening, he would bring
an ordinance extending seated elected officials' terms by one (1) year, cancelling the 2017 and 2019
elections and aligning the City's election with statewide election in 2018. The ordinance would be
introduced and then adopted at two separate meetings. The public would have the opportunity to
weigh in at these sessions.
Mayor Addiego queried whether the City Clerk had any opinion on the preferred option.
City Clerk Martinelli thanked the Mayor for the opportunity to weigh in and stated that, pursuant to
her role, she would remain neutral with respect to options. Her primary concern was that the
potential pool of candidates for upcoming elections would have sufficient notice of any changes to
permit them to run respective fair campaigns.
At the City Attorney's request, Council confirmed that it wanted the ordinance to be brought for
introduction at the August 24, 2016 regular meeting of the City Council.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 13
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilmembers raised the issue of publicity for the National Night Out event on August 2, 2016.
City Manager Futrell advised that staff would confirm the neighborhoods that would be
participating and include information on the City's website forthwith.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting at 10:18 p.m. in honor of Dorothy
Sorenson.
REGULAR CITY COUNCIL MEETING
MINUTES
Approved by:
Mark Addiego, Mayor
City of South San Francisco
JULY 27, 2016
PAGE 14
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-663,Version:1
Motion confirming payment registers for August 10, 2016. (Richard Lee, Finance)
The payments shown in the attached payment register are accurate and sufficient funds were available for
payment (payroll items excluded).
Attachment: Payment Register
City of South San Francisco Printed on 8/4/2016Page 1 of 1
powered by Legistar™
Payment Listing by Department for City Council Review
Payments issued between and7/14/2016 7/27/2016
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
CITY ATTORNEY
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-04110-5074 3.24 CITYWIDE COPIER CHARGES - JUNE 2016
Payments issued for CITY ATTORNEY $3.24
CITY CLERK
AMAZON.COM 7/27/2016 251973CC329047 E 100-02110-5020 52.99 COMPUTER HEAD PHONES
DAILY JOURNAL CORPORATION 7/20/2016 251704B2891053 E 100-02110-5024 96.00 NOTICE OF PUBLIC HEARING FY 2016-17 SEWER S
GRANICUS, INC. 7/20/2016 25172277270 E 100-02110-5001 8,658.00 YEARLY MANAGED SERVICE: LEGISLATIVE MANA
OFFICE DEPOT INC 7/15/2016 251617848352263001 E 100-02110-5020 28.86 OFFICE SUPPLIES
STAPLES BUSINESS ADVANTAGE 7/20/2016 2518108039972246 E 100-02110-5020 968.01 INK CARTRIDGE, BINDERS, FOLDERS, AND OFFICE
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-02110-5074 319.01 CITYWIDE COPIER CHARGES - JUNE 2016
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-02110-5071 129.79 CITYWIDE IPHONE, IPAD & MIFI CHARGES
Payments issued for CITY CLERK $10,252.66
CITY COUNCIL
MARK ADDIEGO 7/27/2016 25192206/06/16-06/09/16 E 100-01110-5032 50.00 MA - EXPENSE REIMBURSEMENT JUN 2016
OFFICE DEPOT INC 7/15/2016 251617848352263001 E 100-01110-5020 12.99 OFFICE SUPPLIES
PLYMIRE-SCHWARZ HOUSE 7/27/2016 25195907312016 E 100-01110-5030 105.00 14TH ANNUAL VICTORIAN TEA & BOUTIQUE- KAR
PRONTO LASAGNERIA N PIZZERIA 7/15/2016 251634CC328900 E 100-01110-5031 333.00 DM- DINNER FOR CITY COUNCIL MEETING
SMART & FINAL STORES LLC 7/15/2016 251634CC328667 E 100-01110-5020 10.39 DM- OFFICE SUPPLIES
SSF KIWANIS CLUB, THE 7/27/2016 251973cc329740 E 100-01110-5030 128.58 SSF KIWANIS HAWAIIAN EVENT - GUPTA
STAPLES BUSINESS ADVANTAGE 7/27/2016 2519698039972254/3076668E 100-01110-5020 12.69 OFFICE SUPPLIES CM/COUNCIL
7/27/2016 2519698039972254/3076668E 100-01110-5020 9.99 OFFICE SUPPLIES CM OFFICE/COUNCIL
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THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-01110-5074 12.15 CITYWIDE COPIER CHARGES - JUNE 2016
TOWN OF HILLSBOROUGH 7/15/2016 25163206242016 E 100-01110-5031 200.00 COUNCIL OF CITIES HILLSBOROUGH- KM, PG, LN,
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-01110-5071 447.90 CITYWIDE IPHONE, IPAD & MIFI CHARGES
Payments issued for CITY COUNCIL $1,347.84
CITY MANAGER
15FIVE 7/15/2016 251634CC328870 E 100-05110-5021 35.40 CMF- 15FIVE SUBSCRIPTION
Thursday, July 28, 2016 Page 1 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
CITY MANAGER
AARON BROTHERS 7/15/2016 251634CC328669 E 100-05110-5020 45.78 DM- FRAMING
7/15/2016 251634CC328670 E 100-05110-5020 10.90 DM- FRAMING FOR OFFICE
7/15/2016 251634CC328824 E 100-05110-5022 144.05 RA- FRAMING
AMAZON.COM 7/15/2016 251634CC328781 E 100-05110-5020 65.31 LA- BIOTECH 2016 BURLAP BAGS
7/15/2016 251634CC328881 E 100-05110-5020 59.00 RA- OFFICE SUPPLIES
7/15/2016 251634CC328883 E 100-05110-5020 13.21 RA- OFFICE SUPPLIES
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DGI 7/15/2016 251634CC328796 E 100-05110-5020 1,400.00 LA- BIOTECH 2016 TRIFOLD BROCHURE DESIGN D
7/15/2016 251634CC328798 E 100-05110-5030 500.00 LA- BIOTECH 2016 SSF SPEAKER BIOGRAPHIES 1 F
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GROUP 4 ARCHITECTURE 7/15/2016 2516089549 E 101-05101-5999 32,005.21 GROUP 4 SSF PUC SITE ANALYSIS
7/27/2016 2519469573 E 101-05101-5999 23,273.75 MEASURE W - SSF PUC SITE ANALYSIS - JUNE 201
HEARST PARKING CENTER 7/15/2016 251634CC328785 E 100-05110-5032 4.00 LA- BIOTECH 2016
HOTEL COMPUTING 7/15/2016 251634CC328838 E 100-05110-5030 25.00 LA- BIO2016
7/15/2016 251634CC328839 E 100-05110-5030 8.90 LA- BIO2016
ICMA ONLINE 7/20/2016 251827CC328681 E 100-05110-5032 1,400.00 ML - CC ICMA FULL MEMBERSHIP
INC ESSENCE PRINTING 7/15/2016 251604116499 E 100-05110-5030 3,157.62 BIOTECH 2016 PRINTING
LA NUEVA PERLA 7/15/2016 251634CC328869 E 100-05110-5031 157.71 CMF- LUNCH MEETING
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LESLIE ARROYO 7/15/2016 251595042916 E 100-05110-5022 159.00 ANNUAL PREZI SUBSCRIPTION - CITY MANAGERS
MARSHALLS 7/15/2016 251634CC328779 E 100-05110-5020 9.76 LA- GIFT BAGS FOR BIOTECH 2016
MMANC 7/15/2016 251634CC328878 E 100-05110-5032 75.00 RA- MMANC MEMBERSHIP RENEWAL
OFFICE DEPOT INC 7/15/2016 251617848352263001 E 100-05110-5020 8.66 OFFICE SUPPLIES
7/15/2016 251634CC328794 E 100-05110-5020 95.05 LA- BIOTECH 2016 BOOTH SUPPLIES
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PAYPAL 7/15/2016 251634CC328825 E 100-05110-5031 30.00 RA- ICMA CONFERENCE MOUNTAIN VIEW
7/15/2016 251634CC328865 E 100-05110-5032 154.74 CMF- SAMCEDA ANNUAL MEETING
7/15/2016 251634CC328872 E 100-05110-5031 400.00 CMF- CA CITY MANAGEMENT FOUNDATION ME
SAFEWAY STORE 7/15/2016 251634CC328784 E 100-05110-5020 73.61 LA- BIOTECH 2016 BOOTH/ BUS TOUR SUPPLIES
7/15/2016 251634CC328803 E 100-05110-5020 23.12 LA- BIOTECH 2016
Thursday, July 28, 2016 Page 2 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
CITY MANAGER
SAN FRANCISCO CHRONICLE 7/15/2016 251634CC329097 E 100-05110-5022 304.20 CMF- SF CHRONICLE SUBSCRIPTION
SFMTA PARKING 7/15/2016 251634CC328799 E 100-05110-5032 17.00 LA- BIOTECH 2016
7/15/2016 251634CC329092 E 100-05110-5032 10.50 CMF- PARKING FOR BIOTECH IN SF
7/20/2016 251827CC328844 E 100-05110-5032 27.00 ML- BIOTECH IN SF
SMART & FINAL STORES LLC 7/15/2016 251634CC328667 E 100-05110-5020 10.39 DM- OFFICE SUPPLIES
SMG F&B RETAIL 7/15/2016 251634CC329110 E 100-05110-5030 7,334.24 LA- BIOTECH 2016 FOOD/BEVERAGES RECEPTION
SSF CHAMBER OF COMMERCE 7/20/2016 25180210944 E 100-05110-5032 2,520.00 SSF CHAMBER OF COMMERCE MEMBERSHIP DU
7/20/2016 25180211121 E 100-05110-5035 100.00 SSF CHAMBER OF COMMERCE SCHOLARSHIP SPO
7/20/2016 25180211122 E 100-05110-5030 20.00 MF - GOOD MORNING SSF
STAPLES BUSINESS ADVANTAGE 7/15/2016 251634CC328787 E 100-05110-5020 28.96 LA- BINDERS FOR BIOTECH 2016
7/27/2016 2519698039972254/3076668E 100-05110-5020 12.70 OFFICE SUPPLIES CM/COUNCIL
7/27/2016 2519698039972254/3076668E 100-05110-5020 10.00 OFFICE SUPPLIES CM OFFICE/COUNCIL
7/27/2016 2519698039972254/3076668E 100-05110-5020 98.34 OFFICE SUPPLIES CM/COUNCIL
7/27/2016 2519698039972254/3076668E 100-05110-5020 97.62 CM OFFICE SUPPLIES
7/27/2016 2519698039972254/3076668E 100-05110-5020 82.08 CM OFFICE SUPPLIES
7/27/2016 2519698039972254/3076668E 100-05110-5020 51.90 CM OFFICE SUPPLIES
SUNSHINE INTERNATIONAL 7/15/2016 251634CC328836 E 100-05110-5030 103.31 LA- FLOWERS FOR BIOTECH
SWELL SHOP 7/15/2016 251634CC328780 E 100-05110-5030 212.25 LA- BIOTECH 2016 PANEL GIFTS
THE GROVE 7/15/2016 251634CC328805 E 100-05110-5032 39.50 LA- BIOTECH 2016 MEAL EXPENSE
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-05110-5074 153.82 CITYWIDE COPIER CHARGES - JUNE 2016
UBER 7/15/2016 251634CC328808 E 100-05110-5032 11.57 LA- BIOTECH 2016
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-05110-5071 487.78 CITYWIDE IPHONE, IPAD & MIFI CHARGES
Payments issued for CITY MANAGER $75,694.91
CITY TREASURER
CHANDLER ASSET MGMT, INC 7/27/2016 25193220571 E 100-03110-5001 5,573.00 MANAGEMENT FEE FOR PERIOD ENDING 06/30/
CMTA-CALIFORNIA MUNICIPAL 7/27/2016 2519342016-216 E 100-03110-5031 77.50 2016-17 AGENCY MEMBERSHIP DUES: F RISSO &
Payments issued for CITY TREASURER $5,650.50
ECONOMIC & COMMUNITY DEVELOPMENT
76 7/15/2016 251634cc328993 E 100-10110-5021 10.00 AG-GAS FOR CITY VEHICLE
AARON BROTHERS 7/15/2016 251634CC328669 E 100-10110-5020 45.78 DM- FRAMING
Thursday, July 28, 2016 Page 3 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
ECONOMIC & COMMUNITY DEVELOPMENT
ADVANCED BUSINESS FORMS 7/20/2016 25164330116 E 100-10520-5034 113.12 UNIFORM SHIRTS FOR STAFF
7/20/2016 25164330117 E 100-10520-5034 449.85 UNIFORM JACKETS FOR STAFF
7/20/2016 25164330118 E 100-10520-5034 1,522.40 JACKETS AND UNIFORM SHIRTS FOR STAFF
AMAZON MKTPLACE 7/15/2016 251634CC328862 E 100-10410-5020 106.43 SM - OFFICE SUPPLIES
7/15/2016 251634CC328863 E 100-10410-5020 106.38 SM - OFFICE SUPPLIES
AMAZON.COM 7/20/2016 251827CC 329213 E 100-10110-5020 241.98 IM - AMAZON PURCHASED 3 DR MOBILE PEDEST
7/20/2016 251827CC 329217 E 100-10110-5020 248.22 IM - AMAZON PURCHASE - L SHAPED COMPUTER
7/20/2016 251827CC 329219 E 100-10110-5020 2,620.86 IM AMAZON PURCHASE - L SHAPED RECEPTIONIS
7/20/2016 251827CC329178 E 100-10410-5045 199.00 DC-WIRELESS HEADSET - PLANNING
AT&T 7/20/2016 2516598254307/6508292461E 100-10520-5021 103.05 BUILDING DIVISION DSL LINE - ANNEX
BEN TRE RESTAURANT 7/15/2016 251634cc328985 E 100-10110-5031 54.54 AG-BIO LUNCH MEETING
CB2 UNION SQUARE 7/15/2016 251634CC328999 E 100-10410-5020 1,383.28 SM - OFFICE SUPPLIES
7/15/2016 251634CC329010 E 100-10410-5020 172.91 SM - OFFICE SUPPLIES
CENTER FOR INDEPENDENCE 7/15/2016 2515975120 E 222-10343-5063 1,845.00 FY 15-16 CDBG GRANT - CENTER FOR INDEPENDE
7/15/2016 2515975221 E 222-10343-5063 467.95 FY 15-16 CDBG GRANT - CENTER FOR INDEPENDE
CENTURY URBAN LLC 7/15/2016 251598SSF7616 E 100-10110-5005 3,300.00 200 LINDEN / GRAND LINDEN / OAKMONT PROJE
CONSTANT CONTACT, INC. 7/15/2016 251634cc328983 E 100-10110-5030 60.00 AG-JUNE MONTHLY NEWSLETTER
CORA 7/20/2016 2516965263 E 222-10350-5063 3,284.86 APR16-JUN16 CDBG GRANT AGREEMENT - CORA
COSTCO BUSINESS DELIVERY 7/27/2016 251973CC329687 E 100-10410-5020 32.84 SM - OFFICE SUPPLIES
7/27/2016 251973CC329688 E 100-10410-5020 97.39 SM - OFFICE SUPPLIES
7/27/2016 251973CC329690 E 100-10410-5020 15.78 SM - OFFICE SUPPLIES
CSG CONSULTANTS INC 7/20/2016 2517017523 E 100-10520-5005 2,210.00 BUILDING INSPECTION SERVICES GENENTECH 20
7/20/2016 2517017524 E 100-10520-5005 425.00 BUILDING INSPECTION SERVICES GENENTECH 20
7/20/2016 251701B160470 E 100-10520-5005 5,823.10 BUILDING PLAN REVIEW SERVICES GENENTECH 0
7/20/2016 251701B160471 E 100-10520-5005 137,818.31 JUNE 2016 BLDG PLAN REVIEW SVCS GENENTEC
DAILY JOURNAL CORPORATION 7/15/2016 251600B2901594 E 100-10410-5024 76.00 PUBLIC HEARING NOTICE PLANNING COMMISSIO
EL CONCILIO OF SAN MATEO COUNT7/15/2016 2516035227 E 222-10343-5063 61.10 FY 15-16 CDBG GRANT AGREEMENT - EL CONCILI
ENGINEER SUPPLY LLC 7/15/2016 251634CC329127 E 100-10520-5021 89.23 PC-PLAN CHECK LABELS
EXPERTISE OFFICE INSTALLATION 7/15/2016 25160526511 E 100-10110-5005 422.50 ANNEX RENOVATION MOVE IN FROM STORAGE/
FACEBOOK 7/15/2016 251634cc329002 E 100-10110-5024 526.85 AG-ADVERTISING FOR JUNE
FEDEX OFFICE & PRINT SERVICES 7/15/2016 251606409800012677 E 100-10110-5025 80.12 BIOTECH 2016
FRED PRYOR SEMINAR/CAREERTRACK7/27/2016 251973CC329691 E 100-10410-5033 298.00 PC - SAFETY TRAINING - PLANNING & BUILDING D
Thursday, July 28, 2016 Page 4 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
ECONOMIC & COMMUNITY DEVELOPMENT
FRED PRYOR SEMINAR/CAREERTRACK7/27/2016 251973CC329691 E 100-10520-5033 298.00 PC - SAFETY TRAINING - PLANNING & BUILDING D
FTD.COM 7/15/2016 251634CC328864 E 100-10410-5035 74.43 SM - MISCELLANEOUS
HIP HOUSING INC. 7/15/2016 2516105198 E 222-10350-5063 46.89 FY 15-16 CDBG GRANT AGREEMENT - HIP HOUSI
JOHN PAPAN MEMORIAL 7/15/2016 2516115168 E 222-10350-5063 4,750.00 FY 15-16 CDBG GRANT AGREEMENT - JOHN'S CL
KAISER PERMANENTE 7/15/2016 251634cc329024 E 100-10110-5031 21.00 AG-PARKING FOR PUC PROPERTY MEETING WITH
KELSO COMMUNICATIONS 7/20/2016 251736I2016109 E 100-10520-5071 618.41 NEW PHONE OUTLETS, EXTENSIONS, & REFURB.
KEYSER MARSTON ASSOCIATES INC 7/15/2016 2516120029787 E 100-10110-5005 4,035.00 SARES REGIS CONSULTANT
KSM PRINTING 7/20/2016 25173725362 E 100-10520-5021 193.21 PRINTING OF INSPECTION CARDS
LESLIE ARROYO 7/15/2016 2515954/29/2016 E 100-10110-5022 159.00 ANNUAL PREZI SUBSCRIPTION-ECD DEPT PORTIO
MAZE & ASSOCIATES 7/20/2016 25175018999 E 100-10520-5033 1,000.00 PCI COMPLIANCE TRAINING IN APRIL
MICHAEL BAKER INTL, INC 7/15/2016 251613946234 E 222-10310-5005 2,898.75 FY 15-16 MICHAEL BAKER INTERNATIONAL FOR C
NELSON/NYGAARD CONSULT ASSOC 7/20/2016 25176367294 E 100-10110-5005 2,034.98 MAY 2016 CAP & TRADE CONSULTANTS
7/20/2016 25176367572 E 100-10110-5005 5,266.63 GAP & TRADE CONSULTANT 5/29 7/02
OFFICE DEPOT INC 7/15/2016 251617848352263001 E 100-10110-5020 28.85 OFFICE SUPPLIES
PARCA 7/15/2016 2516185237 E 222-10350-5063 1,180.17 FY 15-16 CDBG GRANT AGREEMENT -PARCA
PARIS BAGUETE 7/27/2016 251973CC329684 E 100-10410-5031 17.60 SM - SUPPLIES FOR MEETING
PROJECT SENTINEL INC 7/15/2016 2516215011 E 222-10323-5063 245.77 FY 15-16 HOME ADMIN GRANT - PROJECT SENTI
RANEY PLANNING & MANAGEMENT 7/20/2016 2517801602E-4 E 270-10414-5005 1,287.19 1440 SAN MATEO AVE IS/MND
READYREFRESH 7/15/2016 25162306F0030587240-ecd E 100-10115-5031 36.20 WATER SERVICE 5/7/16-6/6/16 CM/ECD OFFICE
7/15/2016 25162306F0030587265-ECD E 100-10115-5031 14.87 WATER SERVICE-5/7/16-6/6/16- ECD CONF ROO
7/20/2016 25178106G0030587323 E 100-10410-5020 57.57 EMPLOYEE DRINKING WATER SERVICE FOR CITY
7/20/2016 25178106G0030587323 E 100-10520-5020 57.57 EMPLOYEE DRINKING WATER SERVICE FOR CITY
REBUILDING TOGETHER PENINSULA 7/15/2016 2516245210 E 222-10343-5063 7,400.94 FY 15-16 CDBG AGREEMENT - REBUILDING TOGE
7/20/2016 2517835258 E 222-10350-5063 18,444.76 JAN16-JUN16 CDBG GRANT AGREEMENT - REBUI
SAN FRANCISCO WINE SCHOOL 7/15/2016 251634cc329020 E 100-10110-5031 515.00 AG-ROOM RENTAL FOR OYSTER POINT MEETING
SFMTA PARKING 7/15/2016 251634CC328859 E 100-10410-5031 3.50 SM- PARKING FOR MEETING
7/20/2016 251827cc 329152 E 100-10110-5031 5.00 RG - ULI CONF/PARKING
SHOE DEPOT INC 7/20/2016 251796114703/0976 E 100-10520-5034 230.48 WORK BOOTS FOR BUILDING INSPECTOR JOSEPH
SPECIALTY'S CAFE & BAKERY 7/15/2016 251634cc328938 E 100-10110-5032 143.28 IM-MID PEN MEETING
SPUR 7/15/2016 251634CC328868 E 100-10410-5031 50.00 SM- MEMBERSHIP DUES R. WASSUM
SSF CHAMBER OF COMMERCE 7/15/2016 251634cc329004 E 100-10110-5031 65.00 AG-CHAMBER OF COMMERCE INSTALLATION DIN
STAPLES BUSINESS ADVANTAGE 7/20/2016 2518103307666295-301/721E 100-10520-5021 4,561.41 MISC OFFICE SUPPLIES & CONFERENCE ROOM FU
Thursday, July 28, 2016 Page 5 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
ECONOMIC & COMMUNITY DEVELOPMENT
STAPLES BUSINESS ADVANTAGE 7/20/2016 2518103307666300a/399721E 100-10410-5020 1,114.93 ANNEX CONFERENCE ROOM TABLE - PLANNING
7/20/2016 2518103307666301/0399721E 100-10410-5020 808.83 ANNEX CONFERENCE ROOM CHAIRS - PLANNING
7/20/2016 2518108039972146 E 100-10410-5020 91.96 TR & AF - OFFICE SUPPLIES
STAPLES CREDIT PLAN 7/15/2016 251634cc328939 E 100-10110-5020 142.34 IM-OFFICE CHAIR
SUBCULTURE DELI 7/15/2016 251634CC328867 E 100-10410-5031 35.04 SM - LUNCH MEETING
TAIWAN BENTO LLC 7/15/2016 251634cc328996 E 100-10110-5031 28.38 AG-LUNCH MEETING ON UPCOMING PROJECTS
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-10410-5074 148.20 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 100-10520-5074 145.15 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 222-10310-5074 51.52 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 100-10110-5074 392.79 CITYWIDE COPIER CHARGES - JUNE 2016
TRADER JOE'S 7/20/2016 251827CC 329211 E 100-10110-5031 13.21 IM- TRADERS JOES -MEETING SUPPLIES
URBAN LAND INSTITUTE SAN FRAN 7/15/2016 251634CC328866 E 100-10410-5031 220.00 SM - MEMBERSHIP DUES
VARIDESK, LLC 7/15/2016 251634cc328930 E 100-10110-5020 817.50 IM-PRO PLUS RISER TRAYS
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-10410-5071 266.07 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-10411-5071 266.07 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-10115-5071 76.02 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-10110-5071 421.87 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-10520-5071 566.47 CITYWIDE IPHONE, IPAD & MIFI CHARGES
WALMART 7/15/2016 251634CC328994 E 100-10410-5020 43.41 SM - OFFICE SUPPLIES
WEISER MANZANO 7/20/2016 251747Jun 2016 E 100-10110-5031 41.48 STAT OF EXP FOR WM JUNE
WEST COAST CODE CONSULTANTS 7/20/2016 251844I-411-216-06-01 E 100-10520-5005 37,639.60 JUNE 2016 BLDG INSPECTION & PLAN REVIEW SV
7/20/2016 251844I-411-216-06-03 E 100-10520-5005 14,195.00 JUNE 2016 BLDG INSPECTION SVCS
7/20/2016 251844I-411-216-06-05 E 100-10520-5005 325.00 BUILDING IN HOUSE PERMIT DESK SERVICES 05/
WINSTON MANOR COMMUNITY HOA 7/15/2016 251638JUNE 2016 E 100-10520-5021 12.00 109 LONGFORD AVENUE - COMMUNITY ASSOCI
YVONNE POON 7/20/2016 2517746/8/16 E 100-10110-5032 25.30 STMT OF EXP FOR YP - BIO CONFERENCE
Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $277,941.43
FINANCE
AMAZON.COM 7/20/2016 251827CC329333 E 100-06110-5045 165.00 DC-HP LASER PRINTER MAINT. KIT - FINANCE
CMTA-CALIFORNIA MUNICIPAL 7/27/2016 2519342016-216 E 100-06110-5031 77.50 2016-17 AGENCY MEMBERSHIP DUES: F RISSO &
CSMFO 7/27/2016 251936170125 E 100-06210-5033 150.00 REVENUE FUNDAMENTALS I: CC
7/27/2016 251936170126 E 100-06210-5033 75.00 INTRO TO GOVERNMENTAL ACCOUNTING: CC
Thursday, July 28, 2016 Page 6 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
FINANCE
CSMFO 7/27/2016 251973CC329697 E 100-06210-5031 150.00 RL-CSMFO PENINSULA CHAPTER MEETING (5 ATT
LESLIE ARROYO 7/15/2016 25159504/29/16 E 100-06210-5022 159.00 EMPLOYEE REIMB: LA - ANNUAL PREZI SUBSCRIP
MUNISERVICES, LLC 7/15/2016 2516150000042294 E 100-06210-5007 18,850.00 HOTEL TAX AUDIT - PHASE 1 - ANALYSIS
7/15/2016 2516150000042295 E 100-06210-5007 6,650.00 TOT AUDIT PHASE II
7/20/2016 2517620000042060 E 100-06210-5001 2,478.05 SUTA SERVICES FOR TAX QUARTER ENDING 2015
OFFICE DEPOT INC 7/15/2016 251617848352263001 E 100-06110-5020 14.43 OFFICE SUPPLIES
7/15/2016 251617848352263001 E 100-06210-5020 80.82 OFFICE SUPPLIES
7/15/2016 251617848557567001 E 100-06210-5020 78.72 OFFICE SUPPLIES
7/15/2016 2516178486298700001 E 100-06210-5020 83.04 OFFICE SUPPLIES
7/22/2016 251894850625788001 E 100-06210-5020 551.55 OFFICE SUPPLIES
READYREFRESH 7/15/2016 25162306G0030587083 E 100-06210-5021 68.39 MONTHLY WATER SERVICE - LOWER LEVEL
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-06210-5074 468.70 CITYWIDE COPIER CHARGES - JUNE 2016
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-06110-5071 94.00 CITYWIDE IPHONE, IPAD & MIFI CHARGES
Payments issued for FINANCE $30,194.20
FIRE
AANKO TECHNOLOGIES INC. 7/20/2016 251640#2 E 100-11610-5001 5,000.00 CITY-WIDE SAFETY NEEDS ASSESSMENT
ACE FIRE EQUIPMENT & SVC CO 7/20/2016 251641135622 E 100-11750-5021 1,731.00 JR FIRE ACADEMY EXTINGUISHERS
ADVANCED BUSINESS FORMS 7/20/2016 25164330120 E 100-11110-5025 113.07 PRINTING
AIRGAS NCN INC 7/20/2016 2516459052762243 E 100-11610-5021 250.09 OPERATING SUPPLIES
7/20/2016 2516459052762244 E 100-11610-5021 123.02 OPERATING SUPPLIES
7/20/2016 2516459937566787 E 100-11610-5021 181.91 OPERATING SUPPLIES
7/20/2016 2516459937568108 E 100-11610-5021 305.13 OPERATING SUPPLIES
ALLSTAR FIRE EQUIPMENT INC 7/20/2016 251649190914 E 100-11710-5021 497.53 SUPPRESSION SUPPLIES
ARLY RIRAO 7/20/2016 2517856/15/16 E 100-11110-5021 109.86 UNIFORMS
BEST BUY 7/20/2016 251827CC329174 E 100-11610-5045 65.39 RC- LYNKSYS ADAPTER #2- FIRE
7/20/2016 251827CC329206 E 100-11610-5045 65.39 RC-LINKSYS ADAPTER #1-FIRE
BRYAN SAENZ 7/20/2016 2517896/12/16-6/24/16 E 100-11720-5032 357.88 TRAINING
CAPITAL ONE NATIONAL ASSOC 7/20/2016 2516797003-7310-0000-5605 E 100-11223-5021 46.93 OPERATING AND STATION SUPPLIES
7/20/2016 2516797003-7310-0000-5605 E 100-11730-5020 485.45 OPERATING AND STATION SUPPLIES
7/20/2016 2516797003-7310-0000-5605 E 100-11730-5021 723.78 OPERATING AND STATION SUPPLIES
CELETTA INVESTIGATIVE SERVICES7/20/2016 25168516-0707 E 100-11110-5036 750.00 RECRUITMENT EXPENSE
Thursday, July 28, 2016 Page 7 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
FIRE
COMCAST CABLE COMMUNICATION IN7/20/2016 2516948155 20 044 0364083 E 100-11310-5021 79.59 EOC OPERATING SUPPLIES
CORELOGIC SOLUTIONS, LLC. 7/20/2016 25169781707748 E 100-11210-5045 250.00 REALQUEST/SAN MATEO FORECLOSURE MONTH
ELLIOT HENDERSON, PHD 7/20/2016 251725062716 E 100-11110-5036 975.00 BACKGROUND CHECK
L N CURTIS & SONS 7/20/2016 251738INV33806 E 100-11710-5021 104.03 SUPPRESSION SUPPLIES
7/20/2016 251738INV33912 E 100-11710-5061 2,364.41 PROTECTIVE HOODS - PPE
7/20/2016 251738INV34445 E 100-11720-5021 37.23 SUPPRESSION SUPPLIES
7/20/2016 251738INV36199 E 100-11710-5021 563.05 SUPPRESSION SUPPLIES - SAFETY STROBES
LIFE-ASSIST INC 7/20/2016 251743757231 E 100-11610-5021 973.62 MEDICAL SUPPLIES
7/20/2016 251743757390 E 100-11610-5021 326.64 MEDICAL SUPPLIES
MOBILE CALIBRATION SERVICES LL7/20/2016 2517572162 E 100-11710-5051 1,064.53 MAINTENANCE
NOVATO FIRE PROTECTION DIST. 7/20/2016 251764673 E 100-11610-5005 5,976.00 JUNE 2016 AMBULANCE BILLING SVCS
OFFICE DEPOT INC 7/20/2016 251766848066047001 E 100-11110-5021 229.93 OFFICE SUPPLIES
7/20/2016 251766848066047001 E 100-11223-5020 123.62 OFFICE SUPPLIES
7/20/2016 251766848066047001 E 100-11310-5020 430.16 OFFICE SUPPLIES
PENINSULA UNIFORMS & EQUIP INC7/20/2016 251773126344 E 100-11310-5004 139.49 UNIFORMS
7/20/2016 251773126379 E 100-11610-5021 211.28 UNIFORMS
PORT SUPPLY 7/20/2016 251775004152 E 100-11710-5021 295.58 OPERATING SUPPLIES
READYREFRESH 7/20/2016 25178106G0030587422 E 100-11110-5021 6.56 OPERATING SUPPLIES
7/20/2016 25178116F5711311000 E 100-11710-5021 38.16 OPERATING SUPPLIES
SACRAMENTO METRO FIRE DISTRICT7/20/2016 251788INV006188 E 100-11610-5005 699.95 GEMT ADMIN FEES
STERICYCLE, INC. 7/20/2016 2518133003472644 E 100-11610-5021 658.48 OPERATING SUPPLIES
7/20/2016 2518133003473244 E 100-11610-5021 628.75 OPERATING SUPPLIES
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-11110-5074 362.84 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 100-11310-5074 49.04 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 100-11710-5074 24.05 CITYWIDE COPIER CHARGES - JUNE 2016
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-11610-5071 285.77 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-11611-5071 563.66 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-11720-5071 129.79 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-11710-5071 810.46 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-11310-5071 30.94 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-11223-5071 4.42 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-11210-5071 342.13 CITYWIDE IPHONE, IPAD & MIFI CHARGES
Thursday, July 28, 2016 Page 8 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
FIRE
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-11110-5071 488.16 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767888357 E 100-11610-5071 7.02 DATA CHARGES
VICTORY TACTICAL GEAR, LLC 7/22/2016 251915410 E 100-11710-5031 1,135.00 SAFETY CLOHES
WELLS FARGO BANK, NA 7/20/2016 251842EMSJune2016 E 100-11610-5005 739.84 JUNE BANK ACCOUNT FREES FOR AMB TRANSPO
Payments issued for FIRE $31,955.61
HUMAN RESOURCES
AMAZON.COM 7/20/2016 251827CC329332 E 100-09110-5045 216.80 DC-WIRELESS HEADSET FOR PHONE - HR
LIEBERT CASSIDY WHITMORE 7/22/2016 25188503/09/16 E 100-09110-5033 90.00 WEBINAR TRAINING-PROCEDURAL BILL OF RIGHT
OFFICE DEPOT INC 7/15/2016 251617848352263001 E 100-09110-5020 28.86 OFFICE SUPPLIES
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-09110-5074 294.26 CITYWIDE COPIER CHARGES - JUNE 2016
WISE CONSULTING ASSOCIATES INC7/27/2016 25197925821 E 100-09110-5001 370.20 PROFESSIONAL SRVCS - HRIS PROJECT CONSULTA
WRITE IT WELL 7/27/2016 2519802015-38 E 100-09110-5005 900.00 REVISIONS TO STYLE GUIDE - WRITE IT WELL
Payments issued for HUMAN RESOURCES $1,900.12
INFORMATION TECHNOLOGY
30SECONDTRAINING.COM 7/22/2016 25184771916 E 785-16110-5040 1,200.00 30SECONDTRAINING RENEWAL - IT
AMAZON.COM 7/15/2016 251634CC328814 E 785-16110-5044 2,368.49 TB-HP POE SWITCH FOR IT
7/15/2016 251634CC329098 E 785-16110-5044 58.45 TB-DELL POWER SUPPLY - IT
7/20/2016 251827CC329201 E 785-16110-5061 1,052.87 RC-BELKIN - 4 EA CABLES; 19" RACK CONSOLE WI
7/20/2016 251827CC329205 E 785-16110-5044 29.40 RC-STARTECH COMPUTER POWER CORD - IT
7/20/2016 251827CC329208 E 785-16110-5044 25.28 RC-FIBER PATCH CABLE - GRAND LIB PROJ/IT
7/20/2016 251827CC329220 E 785-16110-5044 2,439.00 TB-HP 513 POE SWITCH #1 - IT BUDGETED
7/20/2016 251827CC329221 E 785-16110-5044 2,439.00 TB-HP 5130 POE SWITCH #2 - IT BUDGETED
ATLAS RFID STORE 7/20/2016 251827CC329346 E 785-16110-5044 225.00 DC-WIFI POLY LOCKBOXES - IT
BEST BUY 7/20/2016 251827CC3291720 E 785-16110-5041 8,163.65 RC-SURF. PRO TABLETS;SMART TV & MOUNT FO
7/20/2016 251827CC329204 E 785-16110-5044 119.89 RC-CYBER POWER BATTERY BACK UP SYS - IT
BLUE SNAP 7/20/2016 251827CC329181 E 785-16110-5040 27.19 DC-INTRANET PHOTO CAROUSEL - JUNE
CAPITAL ONE NATIONAL ASSOC 7/20/2016 2516800008-0112 E 785-16110-5044 1,092.58 MEETING ROOM DISPLAYS - FINANCE
CDW GOVERNMENT LLC 7/20/2016 251684HCXZ093 E 785-16110-5061 6,915.00 VERITAS YEARLY TECH SUPPORT RENEWAL
COMCAST CABLE COMMUNICATION IN7/22/2016 2518618155 20 044 0622357 E 785-16110-5071 239.08 HS INTERNET - TERRABAY
COSTCO BUSINESS DELIVERY 7/20/2016 251827CC329235 E 785-16110-5044 942.63 TB-55" MEETINTG ROOM DISPLAY MONITOR- IT
Thursday, July 28, 2016 Page 9 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
INFORMATION TECHNOLOGY
DELL MARKETING L P 7/20/2016 251827CC329195 E 785-16110-5044 220.07 RC-HARD DRIVE - VOICE MAIL SERVER
7/20/2016 251827CC329330 E 785-16110-5044 76.63 DC-DELL HARDWARE KIT - GRAND LIBRARY
FOCACCIA CAFE, INC 7/20/2016 251827CC329326 E 785-16110-5021 97.36 DC-STAFF DEV MEETING & ISA ORAL PANEL LUNC
7/20/2016 251827CC329326 E 785-16110-5033 97.37 DC-STAFF DEV MEETING & ISA ORAL PANEL LUNC
FRED PRYOR SEMINAR/CAREERTRACK7/20/2016 251827CC329331 E 785-16110-5033 299.00 DC- ONLINE & OFFSIT TRAINING CLASSES - IT
GLOBAL TRAINING 7/20/2016 251827CC329198 E 785-16110-5061 3,695.00 RC-GLOBAL KNOWLEDGE TRAIN. - IT (TO BE CRED
GRANICUS, INC. 7/22/2016 25187577686 E 785-16110-5040 500.00 MONTHLY MANAGED SVC - WEBSITE GOVT TRAN
7/22/2016 25187578625 E 785-16110-5040 500.00 MONTHLY MANAGED SVC - WEBSITE GOVT TRAN
KELSO COMMUNICATIONS 7/22/2016 251880I2016115 E 785-16110-5005 2,867.39 TELECOMMUICATIONS ASSIST/MAINTENANCE-A
MISAC 7/20/2016 251827CC329202 E 785-16110-5033 130.00 RC-MISAC - YEARLY DUES - IT/ROBERT
7/20/2016 251827CC329339 E 785-16110-5033 160.00 DC-YEARLY MISAC RENEWAL - TONY BARRERA
NETWORK SOLUTIONS, INC 7/20/2016 251827CC329193 E 785-16110-5040 7.96 RC-RENEWAL OF CITY WEBSITE URLS - MAY
7/20/2016 251827CC329207 E 785-16110-5040 7.96 RC-RENEWAL OF CITY WEBSITE URLS - JUNE
READYREFRESH 7/15/2016 25162316F0023270820 E 785-16110-5021 6.56 WATER DISPENSER RENTAL
SERVERSUPPLY INC 7/20/2016 251827CC329340 E 785-16110-5044 90.00 DC-DELL SLIDING RAIL KIT (RACK) - IT
STEELCASE INC. 7/20/2016 251827CC329176 E 785-16110-5020 1,006.31 DC-ERGONOMIC OFFICE CHAIR - IT/TONY
SUNGARD PUBLIC SECTOR INC 7/22/2016 251910122484 E 785-16110-5040 26,325.80 YEARLY RENEWAL - TRAKIT & ETRAKIT
SURVEY MONKEY 7/20/2016 251827CC329329 E 785-16110-5040 780.00 DC-SURVEY SITE RENEW - YRLY
THAWTE INC 7/20/2016 251827CC329200 E 785-16110-5021 523.00 RC-WEBMAIL RENEWAL - HILLSBOROUGH
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 785-16110-5074 49.03 CITYWIDE COPIER CHARGES - JUNE 2016
TRAINING CAMP 7/20/2016 251827CC329203 E 785-16110-5033 3,595.00 RC-7 DAY CCENT/CCNA SECURITY TRAINING - IT/
UTILITY TELEPHONE, INC 7/22/2016 251914128202 E 785-16110-5071 1,588.93 CITY INTERNET ACCESS & TRANSPORT CHARGES
VAS SECURITY SYSTEMS INC. 7/20/2016 25183514486 E 785-16110-5061 400.00 EQUIPMENT RENTAL - CENTENNIAL CAMERA PR
VERIZON WIRELESS 7/20/2016 2518369767205454 E 785-16110-5071 833.38 CITYWIDE IPHONE, IPAD & MIFI CHARGES
WALKER INDUSTRIAL 7/20/2016 251827CC329347 E 785-16110-5044 193.06 DC- FIBERGLASS ENCLOSURE BOX W/HINGE - TE
Payments issued for INFORMATION TECHNOLOGY $71,387.32
LIBRARY
AFRICAN AMERICAN PUBLICATIONS 7/27/2016 25192355830 E 100-15210-5022 392.10 BOOKS
AMAZON.COM 7/20/2016 251827cc329239 E 100-15999-5021 149.38 KB - PROGRAM & OPERATING SUPPLIES
BAKER & TAYLOR INC 7/27/2016 2519274011643443 E 100-15210-5022 341.87 BOOKS
7/27/2016 2519274011643443 E 100-15320-5022 17.32 BOOKS
Thursday, July 28, 2016 Page 10 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
LIBRARY
BAKER & TAYLOR INC 7/27/2016 2519274011643443 E 100-15220-5022 40.35 BOOKS
7/27/2016 2519274011643813 E 100-15210-5022 16.52 BOOKS
7/27/2016 2519274011643814 E 100-15210-5022 19.32 BOOKS
7/27/2016 2519274011643815 E 100-15210-5022 31.50 BOOKS
7/27/2016 2519274011643816 E 100-15210-5022 52.09 BOOKS
7/27/2016 2519274011643817 E 100-15210-5022 108.92 BOOKS
7/27/2016 2519274011643818 E 100-15210-5022 44.65 BOOKS
7/27/2016 2519274011643819 E 100-15210-5022 707.12 BOOKS
7/27/2016 2519274011643820 E 100-15210-5022 15.43 BOOKS
7/27/2016 2519274011644880 E 100-15210-5022 351.95 BOOKS
7/27/2016 2519274011644881 E 100-15210-5022 73.04 BOOKS
7/27/2016 2519274011647163 E 100-15210-5022 148.08 BOOKS
7/27/2016 2519274011647164 E 100-15210-5022 81.04 BOOKS
7/27/2016 2519274011647165 E 100-15210-5022 54.47 BOOKS
7/27/2016 2519274011647166 E 100-15210-5022 36.69 BOOKS
7/27/2016 2519274011647167 E 100-15210-5022 66.69 BOOKS
7/27/2016 2519274011647168 E 100-15310-5022 342.10 BOOKS
7/27/2016 2519274011647169 E 100-15210-5022 969.01 BOOKS
7/27/2016 2519274011647170 E 100-15210-5022 16.52 BOOKS
BARBARA PEREIRA 7/27/2016 2519587/5/16 E 100-15230-5030 96.24 PROGRAM SUPPLIES
CALIFORNIA NEWSPAPER PARTNERS 7/27/2016 25193111327988983 E 100-15210-5022 221.00 THE MERCURY NEWS SUBSCRIPTION RENEWAL
DOLLAR TREE STORE 7/15/2016 251634CC329031 E 100-15230-5030 34.85 NC- PROGRAM SUPPLIES
EMMA CHRISTENSEN 7/27/2016 25193307172016 E 100-15230-5030 300.00 HOMEBREW 101 PROGRAM
IL FORNAIO CUCINA ITALIANA 7/15/2016 251634CC329034 E 100-15110-5031 70.97 VS- LUNCH MEETING
LA TAPATIA, LLC 7/22/2016 25188273977 E 100-15430-5031 100.96 STAFF GOOD BYE CELEBRATION
MASE GROUP LLC 7/22/2016 25188700198 E 100-15110-5001 410.50 DVD LABELING SERVICE
7/27/2016 25195000199 E 100-15110-5001 131.60 DVD LABELING SERVICE
7/27/2016 25195000200 E 100-15110-5001 272.20 DVD LABELING SERVICE
MELISA MENDOZA 7/22/2016 25188907202016 E 100-15110-5001 900.00 HALF WAY INTERNSHIP PAYMENT- M. MENDOZA
MIDWEST TAPE 7/15/2016 25161494099847 E 100-15110-5020 23.53 A/V
7/15/2016 25161494099848 E 100-15110-5020 15.24 A/V
7/15/2016 25161494099849 E 100-15110-5020 64.29 A/V
Thursday, July 28, 2016 Page 11 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
LIBRARY
MIDWEST TAPE 7/15/2016 25161494106644 E 100-15110-5020 635.21 A/V
7/15/2016 25161494106730 E 100-15110-5020 25.06 A/V
7/15/2016 25161494106731 E 100-15110-5020 29.41 A/V
7/15/2016 25161494106732 E 100-15110-5020 40.75 A/V
7/15/2016 25161494106733 E 100-15110-5020 32.24 A/V
7/15/2016 25161494106734 E 100-15110-5020 98.70 A/V
7/15/2016 25161494106735 E 100-15110-5020 91.52 A/V
7/15/2016 25161494106736 E 100-15110-5020 519.76 A/V
7/27/2016 25195294106707 E 100-15210-5043 23.53 A/V
7/27/2016 25195294122397 E 100-15210-5043 117.66 A/V
7/27/2016 25195294122398 E 100-15210-5043 100.22 A/V
7/27/2016 25195294122399 E 100-15210-5043 50.11 A/V
7/27/2016 25195294126244 E 100-15220-5043 85.39 A/V
7/27/2016 25195294127140 E 100-15210-5043 29.42 A/V
7/27/2016 25195294127141 E 100-15210-5043 75.17 A/V
7/27/2016 25195294127142 E 100-15210-5043 88.25 A/V
7/27/2016 25195294127143 E 100-15210-5043 16.56 A/V
7/27/2016 25195294127145 E 100-15210-5043 129.43 A/V
7/27/2016 25195294127146 E 100-15220-5043 121.96 A/V
7/27/2016 25195294127147 E 100-15210-5043 358.43 A/V
7/27/2016 25195294127148 E 100-15210-5043 359.52 A/V
7/27/2016 25195294127149 E 100-15210-5043 55.76 A/V
7/27/2016 25195294127150 E 100-15220-5043 26.15 A/V
NICOLE CUADRA 7/27/2016 2519377/8/16 E 100-15110-5031 114.48 MILEAGE REIMBURSEMENT
OFFICE DEPOT INC 7/27/2016 251956849956247001 E 100-15110-5020 219.62 OFFICE SUPPLIES
OSCAR LIANG 7/22/2016 25188407152016 E 100-15110-5001 750.00 INTERN PAYMENT- 1ST HALF; OSCAR LIANG
PENINSULA LIBRARY SYSTEM 7/22/2016 25190011745 E 100-15110-5001 12,314.00 DELIVERY SHARE COST AND AMH PURCHASE FY 1
7/22/2016 25190011745 E 100-15110-5004 23,852.00 DELIVERY SHARE COST AND AMH PURCHASE FY 1
7/22/2016 25190011754 E 100-15110-5004 90,219.00 PLAN SHARE COST FY16-17
7/22/2016 25190011763 E 100-15110-5001 1,274.00 CONTENT CAFE FY 2016-2017
7/22/2016 25190011771 E 100-15110-5004 4,950.00 CENIC BROADBAND COST JULY- DEC 2016
7/22/2016 25190011779 E 100-15110-5001 24,160.00 OVERDRIVE COLLECTION FY 2016-2017
Thursday, July 28, 2016 Page 12 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
LIBRARY
PENINSULA LIBRARY SYSTEM 7/22/2016 251900525 E 100-15110-5004 11,641.00 PLP MEMBERSHIP FEES FY 2016-2017
7/27/2016 25195711794 E 100-15110-5001 411.70 DEBT COLLECT APR- JUN 2016
READYREFRESH 7/27/2016 25196216G5745298009 E 100-15430-5021 46.46 WATER COOLER RENTAL / REFILL
REBEKAH MAUREEN GALLOWAY RANDLE 7/22/2016 25187107102016 E 100-15110-5001 900.00 REBEKAH R.; INTERNSHIP 1ST STIPEND PAYMENT
RECORDED BOOKS, INC. 7/27/2016 25196375363406 E 100-15210-5043 54.49 AUDIO BOOKS
7/27/2016 25196375363847 E 100-15210-5043 38.15 AUDIO BOOKS
7/27/2016 25196375366485 E 100-15210-5043 215.82 AUDIO BOOKS
7/27/2016 25196375366563 E 100-15310-5043 215.82 AUDIO BOOKS
7/27/2016 25196375367387 E 100-15210-5043 43.59 AUDIO BOOKS
7/27/2016 25196375368170 E 100-15210-5043 16.34 A/V
7/27/2016 25196375368182 E 100-15210-5043 43.59 AUDIO BOOKS
SAFEWAY INC 7/27/2016 251964125129 E 100-15999-5999 226.63 SAFEWAY- LEARNING WHEELS, HEALTHY LIT, ETC.
SHELBY WRIGHT 7/22/2016 25192007102016 E 100-15110-5001 900.00 SHELBY WRIGHT; INTERNSHIP 1ST STIPEND PAYM
STAPLES BUSINESS ADVANTAGE 7/27/2016 2519698039972152/3076663E 100-15110-5020 8.21 OFFICE SUPPLIES
7/27/2016 2519698039972152/3076663E 100-15110-5020 47.29 OFFICE SUPPLIES
7/27/2016 2519698039972152/3076663E 100-15220-5020 60.08 SUPPLIES FOR JUV
7/27/2016 2519698039972152/3076663E 100-15110-5020 27.87 OFFICE SUPPLIES
7/27/2016 2519698039972152/3076663E 100-15110-5020 8.75 OFFICE SUPPLIES
7/27/2016 2519698039972152/3076663E 100-15430-5020 8.48 OFFICE SUPPLIES- CLC/ ADMIN
7/27/2016 2519698039972152/3076663E 100-15110-5020 46.00 OFFICE SUPPLIES- CLC/ ADMIN
7/27/2016 2519698039972152/3076663E 100-15220-5030 23.09 OFFICE SUPPLIES- JUV
THE GALE GROUP, INC 7/27/2016 25197258285953 E 100-15210-5022 27.70 BOOKS
7/27/2016 25197258286059 E 100-15210-5022 83.10 BOOKS
7/27/2016 25197258337746 E 100-15210-5022 366.34 BOOKS
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-15110-5074 1,246.04 CITYWIDE COPIER CHARGES - JUNE 2016
VALERIE SOMMER 7/27/2016 2519677/8/16 E 100-15110-5030 80.30 LUNCH FOR PLANNING MEETING- VALERIE SOM
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-15110-5071 603.14 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-15430-5071 0.22 CITYWIDE IPHONE, IPAD & MIFI CHARGES
Payments issued for LIBRARY $185,071.05
NON-DEPARTMENTAL
ABAG PLAN CORPORATION 7/15/2016 251593ABGV24558-1606 E 782-07410-5003 1,100.00 LEGAL FEES
Thursday, July 28, 2016 Page 13 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
NON-DEPARTMENTAL
AIRPORT AUTO PARTS INC 7/20/2016 251646339469 E 784-07511-6008 126.55 GARAGE OPERATING SUPPLIES - VEH 278
AMAZON.COM 7/20/2016 251827CC329184 E 784-07512-5023 1,959.95 DC-HP LASERJET 700 PRINTER - EQR/LIBRARY
7/20/2016 251827CC329222 E 784-07512-5023 1,759.49 TB-HP 4515 MONOCHROME PRINTER - EQR/FINA
AT&T 7/20/2016 2516596508733333626 E 781-07210-5071 252.01 MONTHLY PHONE SERVICE
7/20/2016 2516596508756905180 E 781-07210-5071 26.07 MONTHLY PHONE SERVICE
7/20/2016 2516596508756920337 E 781-07210-5071 311.39 MONTHLY PHONE SERVICE
7/20/2016 2516596508756952115 E 781-07210-5071 142.87 MONTHLY PHONE SERVICE
7/20/2016 2516596508756970074 E 781-07210-5071 281.01 MONTHLY PHONE SERVICE
7/20/2016 2516596508756998247 E 781-07210-5071 24.74 MONTHLY PHONE SERVICE
7/20/2016 251659C602222506777 E 781-07210-5071 89.20 MONTHLY PHONE SERVICE
7/20/2016 251659C602223715777 E 781-07210-5071 176.12 MONTHLY PHONE SERVICE
7/20/2016 251659C602224667777 E 781-07210-5071 363.64 MONTHLY PHONE SERVICE
7/20/2016 251659C607319534777 E 781-07210-5071 117.17 MONTHLY PHONE SERVICE
7/20/2016 251659C607319649777 E 781-07210-5071 57.89 MONTHLY PHONE SERVICE
7/20/2016 251659C607390210777 E 781-07210-5071 101.05 MONTHLY PHONE SERVICE
7/20/2016 251660650-829-1947-221-7 E 781-07210-5071 138.85 MONTHLY PHONE SERVICE
7/27/2016 2519256508728593817 E 781-07210-5071 16.28 MONTHLY PHONE SERVICE
7/27/2016 2519256508770762610 E 781-07210-5071 66.55 MONTHLY PHONE SERVICE
7/27/2016 2519256508775360249 E 781-07210-5071 428.35 MONTHLY PHONE SERVICE
7/27/2016 2519256508775374800 E 781-07210-5071 23.88 MONTHLY PHONE SERVICE
7/27/2016 251925C607319701777 E 781-07210-5071 52.59 MONTHLY PHONE SERVICE
7/27/2016 251925C607360199777 E 781-07210-5071 44.63 MONTHLY PHONE SERVICE
7/27/2016 2519266508693519031 E 781-07210-5071 434.07 MONTHLY PHONE SERVICE
7/27/2016 2519266508693541129 E 781-07210-5071 489.38 MONTHLY PHONE SERVICE
7/27/2016 2519266508693545587 E 781-07210-5071 819.80 MONTHLY PHONE SERVICE
7/27/2016 2519266508693597584 E 781-07210-5071 404.47 MONTHLY PHONE SERVICE
BARTEL ASSOCIATES, LLC 7/27/2016 25192816-592 E 783-07310-5005 3,868.00 OPEB ACTUARIAL CONSULTING SERVICES
CALIFORNIA WATER SERVICE CO 7/22/2016 2518560982104814 E 781-07210-5073 122.13 MONTHLY WATER SERVICE
7/22/2016 2518564635141659 E 781-07210-5073 696.48 MONTHLY WATER SERVICE
7/22/2016 2518567733252569 E 781-07210-5073 95.94 MONTHLY WATER SERVICE
7/22/2016 2518567807444444 E 781-07210-5073 24.64 MONTHLY WATER SERVICE
CITIZENS BUSINESS BANK 7/15/2016 251599LEASE # 08-007 E 784-07511-7001 49,990.85 LEASE # 08-007 TWO 2008 SPARTAN FIRE ENGIN
Thursday, July 28, 2016 Page 14 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
NON-DEPARTMENTAL
CITIZENS BUSINESS BANK 7/15/2016 251599LEASE # 08-007 E 784-07511-7004 5,203.09 LEASE # 08-007 TWO 2008 SPARTAN FIRE ENGIN
COMCAST CABLE COMMUNICATION IN7/20/2016 2516948155-20-044-0076067 E 781-07210-5071 80.90 MONTHLY INTERNET SERVICES
COUNTY OF SAN MATEO-AIRPORT 7/20/2016 25169906302016 E 100-07110-5031 750.00 SMCO ANNUAL CONTRIBUTION ROUNDTABLE OP
CUSTOM TRUCK 7/20/2016 25170220161547 E 784-07511-6008 870.53 GARAGE OPERATING SUPPLIES - VEH 278
MOSS RUBBER & EQUIPT CORP 7/22/2016 251892509314-001 E 784-07511-6008 12.07 GARAGE OPERATING SUPPLIES - VEH 328
PACIFIC GAS & ELECTRIC COMPANY7/22/2016 2518970216007588-9 E 781-07210-5070 110.40 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518970625843278-7 E 781-07210-5070 134.37 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518971034740411-2 E 781-07210-5070 9.86 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518971809759572-4 E 781-07210-5070 2,033.04 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518971886610157-1 E 781-07210-5070 795.46 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518971944978060-0 E 781-07210-5070 25.26 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518972859665236-3 E 781-07210-5070 8.12 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518973569726530-0 E 781-07210-5070 13.71 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518974836977850-0 E 781-07210-5070 171.14 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518975053123842-1 E 781-07210-5070 5.91 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518975446039888-3 E 781-07210-5070 72.15 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518979473336735-6 E 781-07210-5070 65.99 MONTHLY GAS/ELECTRIC SERVICE
7/22/2016 2518985908002015-5 E 781-07210-5070 81,075.23 ELECTRIC SERVICE-WQCP
READYREFRESH 7/15/2016 25162306F0030587240 E 100-07110-5031 36.21 WATER REFILL AND COOLER RENTAL
7/15/2016 25162306F0030587265 E 100-07110-5031 14.87 WATER REFILL AND COOLER RENTAL- CM
7/15/2016 25162306G0030587158 E 100-07110-5021 53.41 MONTHLY WATER SERVICE - BREAK ROOM
SOUTH CITY LUMBER AND SUPPLY 7/20/2016 251800891459 E 784-07511-6008 37.38 GARAGE OPERATING SUPPLIES - VEH 218
SSF CHAMBER OF COMMERCE 7/27/2016 25196811325 E 100-07110-5035 250.00 CITY OF SSF EXHIBITOR BOOTH - CHAMBER EXPO
UTILITY TELEPHONE, INC 7/22/2016 251914126848 E 781-07210-5071 515.64 LD PHONE CHARGES
WATTCO 7/20/2016 25184145318-2 E 784-07511-6008 1,166.79 GARAGE OPERATING SUPPLIES - VEH 259
7/20/2016 25184145964 E 784-07511-6008 526.63 GARAGE OPERATING SUPPLIES - VEH 278
WESTBOROUGH WATER DISTRICT 7/22/2016 251918SSF0001-53 E 781-07210-5073 25,871.74 WATER SERVICE
Payments issued for NON-DEPARTMENTAL $184,515.94
PARKS & RECREATION
4IMPRINT, INC. 7/27/2016 251973CC329751 E 100-17276-5061 910.81 GM - CONCERT IN THE PARK SUPPLIES
7/27/2016 251973CC329752 E 100-17276-5061 579.36 GM - CONCERT IN THE PARK SUPPLIES
Thursday, July 28, 2016 Page 15 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PARKS & RECREATION
A+ LIVESCAN SERVICES 7/20/2016 2516391591 E 100-17110-5020 198.00 FINGERPRINTING FEES FOR CHANEL BRISBANE, C
ALDRAN CHEMICAL INC 7/20/2016 251647161601 E 100-17420-5021 311.97 CUSTODIAL SUPPLIES FOR CITY BLDGS.
ALERT DOOR SERVICE INC 7/20/2016 25164873817 E 100-17420-5050 210.00 SLIDING GATE @ FS 65
ALL INDUSTRIAL ELECTRIC SUPPLY7/22/2016 2518495135393 E 100-17320-5021 990.34 ELECTRICAL SUPPLIES FOR OMP/FERENEKES BLD
7/22/2016 2518495143354 E 100-17420-5050 215.43 ELECTRICAL SULPPLIES FOR FACILITIES
AMAZON.COM 7/20/2016 251827cc328457 E 100-17970-5061 315.07 BC - DEWALT, DRILLS, PRUNER
7/20/2016 251827cc328463 E 100-17970-5061 58.67 BC - DWALT TRIGGER CLAMP
7/20/2016 251827cc328467 E 100-17970-5061 28.02 BC - PRUNER
7/20/2016 251827cc328470 E 100-17970-5061 602.65 BC - SPADE, LOPPER, DWALT
AQUATIC COMMERCIAL INDUSTRIES 7/20/2016 25165511649 E 100-17230-5051 153.30 FIX CHLORINE LEAK AT OMP POOL
ARAMARK UNIFORM SERVICES 7/20/2016 251657757449740 E 100-17410-5034 37.80 FACILITIES DIVISION UNIFORMS
7/20/2016 251657757461316 E 100-17410-5034 37.80 FACILITIES DIVISION UNIFORMS
7/20/2016 251657757472924 E 100-17410-5034 37.80 FACILITIES DIVISION UNIFORMS
7/22/2016 251852757484617 E 100-17320-5050 155.64 PARKS DIVISION UNIFORMS
ART'S PENINSULA LOCKSMITH 7/20/2016 251658443491 E 100-17420-5050 145.00 LUBRICATE GATE LOCKS
7/20/2016 251658443730 E 100-17420-5050 48.00 MASTER KEY FOR TERRA BAY
7/20/2016 251658443732 E 100-17420-5050 66.13 MASTER KEY MEDICO LOCK
B&B CUSTOM DESIGNS 7/20/2016 25166315650 E 100-17230-5034 25.29 TWO JUNIOR LIFEGUARD T-SHIRTS
B&H PHOTO 7/27/2016 251973CC329745 E 100-17210-5021 254.98 GM - REC A/V EQUIPMENT - CAMERA
BAILEY FENCE COMPANY, INC. 7/20/2016 25166474408 E 100-17971-5061 25,395.00 CORP YARD FENCE REPLACEMENT
BC BASECAMP 7/27/2016 251973CC329746 E 100-17110-5020 100.00 GM - TASK MGMT SOFTWARE MTHLY BILLING
BROADMOOR LUMBER & PLYWOOD CO 7/15/2016 25159639327 E 100-17320-5050 52.56 COMPOST FOR ROSE GARDEN
7/20/2016 25166739386 E 100-17320-5050 27.16 CITY HALL GARDEN
7/20/2016 25166739415 E 231-17531-5050 23.09 SIDEWALK PATH SUPPLIES
CAL-STEAM INC #2504 7/20/2016 2516772558259 E 100-17420-5050 27.91 OMP POOL MAINT. SUPPLIES
CANVA.COM 7/27/2016 251973CC329749 E 100-17276-5061 20.00 GM - SENIOR EVENT DESIGN SOFTWARE
CARLEEN COH 7/22/2016 251860905023 R 100-17250-35301 80.00 REFUND OF DEPOSIT FOR COMPLETED HALL REN
7/22/2016 251860905024 R 100-17250-35301 350.00 REFUND OF DEPOSIT FOR COMPLETED HALL REN
CINTAS FIRST AID & SAFETY 7/20/2016 2516895005332965 E 100-17420-5021 270.41 FIRST AID KITS @ CORP YARD
CITY MECHANICAL INC 7/20/2016 25169175570 E 100-17971-5061 24,822.00 EXHAUST FAN @ MAGNOLIA CENTER
COLE SUPPLY COMPANY, INC. 7/20/2016 251693115275 E 100-17420-5021 266.50 CUSTODIAL SUPPLIES
CONSTANT CONTACT, INC. 7/27/2016 251973CC329748 E 100-17110-5021 195.00 GM - MONTHLY EMAIL SERVICE
Thursday, July 28, 2016 Page 16 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PARKS & RECREATION
DANELE DIXON 7/20/2016 2517116/20/16-6/24/16 E 100-17276-5061 151.95 EMPLOYEE REIMBURSEMENT FOR SUMMER CAM
DEA SECURITY SYSTEMS CO INC 7/20/2016 251705C062420162 E 100-17971-5061 7,525.00 SECURITY SYSTEM @ CORP YARD
7/20/2016 251705C070720164 E 100-17971-5061 3,383.00 SECURITY SYSTEM @ CORP YARD
DENALECT ALARM 7/20/2016 251707B27066 E 100-17420-5050 1,937.90 ALARMS @ CITY BLDGS. APRIL- JUNE '16
DEVIL MOUNTAIN NURSERY 7/20/2016 251710135368 E 100-17970-5061 1,258.62 PLANTS FOR CENTENNIAL WAY
DOMINIC YAPO 7/22/2016 251921905026 R 100-17250-35301 350.00 REFUND OF DEPOSIT FOR COMPLETED HALL REN
EPISCOPAL CHURCH HOLY CHILD & ST MARTIN7/27/2016 251947908457 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF WEST. PARK SH
ERINE CHIN 7/20/2016 251688905083 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK
EWING IRRIGATION PRODUCTS INC 7/20/2016 2517151827266 E 100-17320-5050 2,366.35 IRRIGATION PARTS & EQUIPMENT
7/20/2016 251827cc327908 E 100-17970-5061 58.86 BC - IRRIGATION SUPPLIES
FACEBOOK 7/27/2016 251973CC329750 E 100-17210-5020 52.16 GM - SPECIAL EVENT ADVERTISEMENT
FOOD SERVICE PARTNERS OF CA 7/20/2016 251719SSF0141 E 100-17276-5061 2,704.46 SENIOR MEALS FOR MAGNOLIA SENIOR CENTER -
FRANCISCO GOMEZ 7/27/2016 251943905087 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK
GRAND AVENUE HARDWARE 7/27/2016 25194513936/2557 E 100-17320-5050 94.76 PARKS MAINT. SUPPLIES
HOUSE OF COLOR SSF 7/20/2016 25172992542 E 100-17420-5050 44.39 PAINTING SUPPLIES
7/20/2016 25172992543 E 100-17420-5050 32.47 PAINTING SUPPLIES
7/20/2016 25172992769 E 100-17420-5050 86.59 PAINT SUPPLIES FOR CITY HALL
7/20/2016 25172992770 E 100-17420-5050 48.99 PAINT SUPPLIES
7/20/2016 25172992774 E 100-17420-5050 24.65 PAINT SUPPLIES FOR CITY HALL
7/20/2016 25172992788 E 100-17420-5050 63.00 PAINT SUPPLIES FOR CITY HALL
JOANN FABRICS 7/15/2016 251634CC328890 E 100-17276-5061 58.35 LA - SUMMER CAMP ACTIVITY SUPPLIES
JULIETA PIMENTEL 7/22/2016 251901905018 R 100-17250-35301 500.00 REFUND OF DEPOSIT FOR COMPLETED HALL REN
KIM MORRISON 7/20/2016 2517586/11-6/30/16 Reimb E 100-17276-5061 454.67 EMPLOYEE REIMBURSEMENT FOR SUMMER PRO
KSM PRINTING 7/27/2016 25194825367 E 100-17240-5021 301.13 RAPP 3RD-5TH GRADE BASKETBALL FLYERS
7/27/2016 25194825371 E 100-17240-5021 147.83 MIDDLE SCHOOL SPORTS HAND-OUTS
LINCOLN EQUIPMENT INC 7/20/2016 251744S1289990 E 100-17230-5021 789.34 LIQUID CHLORINE FOR OMP POOL
7/20/2016 251744S1292783 E 100-17230-5021 551.18 ACID CHEMICALS FOR OMP POOL
7/20/2016 251744S1293988 E 100-17230-5051 857.07 LIQUID CHLORINE FOR OMP POOL
LOWE'S CREDIT SERVICES 7/20/2016 251745902111 E 100-17970-5061 20.69 PARKS SUPPLIES
7/20/2016 251745902416 E 231-17531-5050 78.05 WEST PARK 3 MAINTENANCE
7/20/2016 251745902459 E 100-17320-5050 25.43 SUPPLIES FOR OMP BENCH
7/20/2016 251745902687 E 100-17420-5050 24.29 MAINT.SUPPLIES FOR FS 65
Thursday, July 28, 2016 Page 17 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PARKS & RECREATION
LOWE'S CREDIT SERVICES 7/20/2016 251745923825 E 100-17320-5050 63.20 PARKS MAINTENANCE SUPPLIES
7/22/2016 251886902419 E 100-17320-5050 121.90 PARKS MAINTENANCE SUPPLIES
7/22/2016 251886902870 E 231-17531-5050 22.95 WEST PARK 3 MAINTENANCE
7/22/2016 251886902918 E 231-17531-5050 22.86 PARKS MAINT. SUPPLIES
LUISCIANITO POTENCION 7/20/2016 251776905069 R 100-17275-35307 180.00 REFUND OF SUMMER CAMP
MARIA DURAN 7/15/2016 251602904502 R 100-17275-35307 230.00 REFUND OF SUMMER CAMP - NO LONGER CAN A
MARIA HERSHEY 7/20/2016 251726905032 R 100-17250-35301 300.00 REFUND FOR CANCELLED HALL RENTAL ON 10/1/
MARIA REYES 7/22/2016 251903904949 R 100-17275-35307 230.00 NO LONGER CAN ATTEND SUMMER CAMP
MARY ANN CRUZ 7/20/2016 251700905785 R 100-17275-35307 40.00 REFUND FOR FULL OF FUN CAMP
MILT'S SIGN SERVICE INC 7/20/2016 25175611744 E 100-17410-5020 68.13 NAMEPLATE FOR KEREN SOLANO
7/22/2016 25189011745 E 100-17111-5021 110.00 NAMEPLATE FOR NEW CULTURAL ARTS COMMIS
NENAR NICHOLS 7/27/2016 251955905079 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF WEST. PARK SH
OMEGA ENGRAVING 7/27/2016 251973CC329698 E 100-17111-5021 20.00 SR. NAME PLATE FOR NEW CULTURAL ARTS COM
PACIFIC NURSERIES 7/20/2016 251768SI-341517 E 100-17320-5050 5.40 GRAND AVENUE FLOWERS
7/20/2016 251768SI-341554 E 100-17340-5050 38.15 STREET TREE PLANTING
7/22/2016 251899SI-341779 E 100-17320-5050 70.58 BREEZEWAY LANDSCAPING
PAYPAL 7/15/2016 251634CC328901 E 100-17276-5061 188.57 LA - SUPPLIES FOR ENRICHMENT CAMPS
PETER VAOVASA 7/27/2016 251976906043 R 100-17250-35301 300.00 CANCELED HALL RENTAL
POSTMASTER- SAN BRUNO OFFICE 7/15/2016 251620Postage Fall 2016 E 100-17110-5027 3,652.28 FALL 2016 LEISURE GUIDE POSTAGE
QUICKSCORES LLC 7/27/2016 251960161666 E 100-17240-5021 120.00 COED SOFTBALL & MENS SOFTBALL OFFICIALS SC
QUILL CORPORATION 7/15/2016 2516227077364 E 100-17276-5061 666.27 OFFICE AND PRINTER CARTRIDGES FOR MSB AD
READYREFRESH 7/20/2016 25178106G0030587026 E 100-17110-5020 49.43 MONTHLY BOTTLED WATER SVC AT MSB ADMIN
7/27/2016 25196206G0030586945 E 100-17276-5021 10.93 MONTHLY BOTTLED WATER SVC FOR MAGNOLIA
REBECCA GIGI 7/27/2016 2519407-19-2016 RG E 100-17260-5021 74.97 EMPLOYEE REIMB FOR MOVIE NIGHT CRAFT PRO
RED WING BRANDS OF AMERICAN IN7/20/2016 2517843-006 E 100-17410-5021 240.00 SAFETY BOOTS - M PEREZ
ROCHESTER MIDLAND CORPORATION 7/20/2016 2517861274419 E 100-17420-5050 159.36 CUSTODIAL SUPPLIES
7/20/2016 2517861274420 E 100-17420-5050 182.13 CUSTODIAL SUPPLIES FOR CITY BLDGS.
ROSAURA HERNANDEZ 7/22/2016 251876905021 R 100-17250-35301 5.00 REFUND FOR COMPLETED HALL RENTAL
SAFEWAY INC 7/15/2016 251625153302 E 100-17276-5061 3,666.47 SAFEWAY PURCHASES FOR CHILDCARE DIVISION
SAN MATEO LAWNMOWER INC. 7/20/2016 251790160237 E 100-17340-5050 459.96 PARKS MAINTENANCE SUPPLIES
SAVIANO COMPANY INC 7/15/2016 2516277059-2 E 100-17970-5061 9,405.00 BRENTWOOD PARK RESURFACING
SERGIO CONTRERAS 7/22/2016 2518637/20/16 E 100-17310-5033 73.00 CLASS B PERMIT TEST REIMBURSEMENT
Thursday, July 28, 2016 Page 18 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PARKS & RECREATION
SERVICE BY MEDALLION 7/20/2016 25179388452 E 100-17971-5061 18,245.00 PAINTING CITY HALL & EXT. FERNEKES
SHOE DEPOT INC 7/22/2016 251907134976/1005 E 100-17310-5034 237.33 WORK BOOTS FOR JOSHUA RICHARDSON
7/22/2016 251907135014/1005 E 100-17320-5034 235.39 WORK BOOTS FOR HANSON
7/27/2016 251965135104/1018 E 100-17310-5034 235.39 WORK BOOTS FOR LEHRER
SMART & FINAL STORES LLC 7/15/2016 251634CC328897 E 100-17276-5061 14.19 LA - ENRICHMENT CAMP SUPPLIES
SOUTH CITY LUMBER AND SUPPLY 7/15/2016 251628892068 E 100-17320-5050 61.52 PARKS MAINT. SUPPLIES
7/15/2016 251628892283 E 100-17320-5050 83.87 OMP BLEECHERS
7/15/2016 251628892302 E 100-17320-5050 2.52 SUPPLIES FOR OMP BLEECHERS
7/20/2016 251800890866 E 100-17420-5050 36.97 MAINT SUPPLIES FOR MAGNOLIA
7/20/2016 251800890867 E 100-17420-5050 26.15 MAINT. SUPPLIES
7/20/2016 251800890885 E 100-17420-5050 8.08 SUPPLIES FOR CARPET
7/20/2016 251800890993 E 100-17420-5050 12.24 MAINT SUPPLIES FOR MSB
7/20/2016 251800891145 E 100-17420-5050 3.46 MAINT SUPPLIES
7/20/2016 251800891230 E 100-17420-5050 12.53 MAINT SUPPLIES
7/20/2016 251800891434 E 100-17420-5050 6.44 MAINTENANCE SUPPLIES
7/20/2016 251800891506 E 100-17420-5050 4.77 MAINT. SUPPLIES
7/20/2016 251800891575 E 100-17420-5050 35.86 MAINT. SUPPLIES
7/20/2016 251800891707 E 100-17420-5050 18.89 MAINTENANCE SUPPLIES
7/20/2016 251800891887 E 100-17420-5050 5.96 MAINT. SUPPLIES FOR CITY HALL ANNEX
7/20/2016 251800891893 E 100-17420-5050 6.96 MAINT SUPPLIES FOR CITY HALL ANNEX
7/20/2016 251800891904 E 100-17420-5050 9.80 MAINT. SUPPLIES FOR PD
7/20/2016 251800892064 E 100-17420-5050 15.72 MAINT SUPPLIES FOR FS 65
7/20/2016 251800892095 E 100-17420-5050 26.02 MAINT. SUPPLIES FOR FS 65
7/20/2016 251800892111 E 100-17420-5050 10.94 MAINT SUPPLIES FOR VAN
7/20/2016 251800892191 E 100-17420-5050 38.17 MAINTENANCE SUPPLIES
7/20/2016 251800892284 E 100-17420-5050 3.58 MAINT SUPPLIES FOR MSB
7/20/2016 251800892285 E 100-17420-5050 8.63 MAINT. SUPPLIES FOR MSB
7/20/2016 251800892300 E 100-17420-5050 17.28 MAINT. SUPPLIES FOR ORANGE LIBRARY
7/20/2016 251800892306 E 100-17420-5050 9.40 MAINT SUPPLIES FOR TRUCK #291
7/20/2016 251800892307 E 100-17420-5050 -87.36 MAINT. SUPPLIES
7/20/2016 251800892379 E 100-17320-5050 78.46 PARKS MAINTENANCE SUPPLIES
7/20/2016 251800892414 E 100-17320-5050 20.93 OMP BRIDGES
Thursday, July 28, 2016 Page 19 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PARKS & RECREATION
SOUTH CITY LUMBER AND SUPPLY 7/20/2016 251800892611 E 100-17320-5050 6.44 PARKS MAINT. SUPPLIES
7/22/2016 251909892304 E 100-17420-5050 87.36 MAINTENANCE SUPPLIES
7/22/2016 251909892735 E 100-17320-5050 36.96 PARKS MAINT. SUPPLIES
7/22/2016 251909892736 E 100-17320-5050 7.61 PARKS MAINTENANCE SUPPLIES
7/22/2016 251909892763 E 231-17531-5050 486.20 COMMON GREENS STAIR REPAIR
7/22/2016 251909892819 E 231-17531-5050 36.15 COMMON GREENS STAIR REPAIR
7/22/2016 251909892839 E 100-17320-5050 14.16 PARKS MAINTENANCE SUPPLIES
STANDARD PLUMBING SUPPLY CO 7/20/2016 251809FMZB57 E 100-17420-5050 284.51 FACILITIES SUPPLIES
7/20/2016 251809FNPB97 E 231-17531-5050 57.38 CONCRETE PATH & STAIRS JOB
STAPLES BUSINESS ADVANTAGE 7/27/2016 2519698039972162/3076663E 100-17310-5020 124.23 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 100-17410-5020 124.23 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 100-17310-5020 69.64 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 100-17410-5020 69.65 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 100-17310-5020 195.09 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 100-17410-5020 195.09 OFFICE SUPPLIES FOR CORP YARD
SYLVIA BRANDI 7/27/2016 251930908514 R 100-17275-35307 270.00 REFUND OF SUMMER CAMP - MOVING OUT OF A
7/27/2016 251930908515 R 100-17275-35307 100.00 REFUND OF SUMMER CAMP - MOVING OUT OF A
TARGET 7/15/2016 251634CC328905 E 100-17276-5061 52.87 LA - SUPPLIES FOR SUMMER CAMP ACTIVITIES
TERMINIX 7/20/2016 251818356275399 E 100-17420-5050 837.00 PEST CONTROL @ CITY BUILDINGS
THE BARRICADE COMPANY 7/20/2016 251819616358-2 E 100-17970-5061 8,686.41 TRAFFIC SAFETY SUPPLIES
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-17410-5074 193.23 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 100-17110-5074 1,315.42 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 100-17240-5074 14.74 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 100-17276-5074 11.09 CITYWIDE COPIER CHARGES - JUNE 2016
UNITED SITE SERVICES OF CA 7/15/2016 251636114-4186358 E 100-17320-5001 108.21 PORTABLE RESTROOM @ SOUTHWOOD
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-17276-5071 148.21 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-17210-5071 53.77 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-17250-5071 107.54 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-17275-5071 41.17 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-17410-5071 276.06 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-17999-5999 38.01 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 231-17531-5071 40.31 CITYWIDE IPHONE, IPAD & MIFI CHARGES
Thursday, July 28, 2016 Page 20 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PARKS & RECREATION
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-17110-5071 212.31 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-17310-5071 257.49 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-17260-5071 53.77 CITYWIDE IPHONE, IPAD & MIFI CHARGES
VORTEX INDUSTRIES, INC 7/20/2016 25183845-1038217-1 E 100-17420-5050 4,926.94 REPAIRS FOR PD DOOR
W.W. GRAINGER INC. 7/15/2016 2516379050700617 E 100-17320-5050 76.13 FOOT SWITCH FOR PUMP
7/20/2016 251827cc327914 E 100-17970-5061 21.68 BC - MAINTENANCE PARTS
7/20/2016 251827cc327945 E 100-17970-5061 239.13 BC - RESTROOM SUPPLIES
7/20/2016 2518409119638097 E 100-17420-5050 99.52 LIGHT BULB FOR PLANNING
7/22/2016 2519179161691374 E 100-17320-5050 132.08 PARKS MAINTENANCE SUPPLIES
7/27/2016 2519789169765998 E 100-17320-5050 172.42 PARKS MAINT. SUPPLIES
WAYFAIR 7/27/2016 251973CC329747 E 100-17210-5021 81.01 GM - MOVIE IN THE PARK SUPPLIES
WESCO GRAPHICS, INC 7/20/2016 25184341918 E 100-17210-5025 4,969.25 FALL LEISURE GUIDE 2016 PRINTING FEE (23,000
WESTERN EXTERMINATOR CO 7/20/2016 2518454235597 E 100-17420-5050 226.00 PEST CONTROL @ MSB
7/20/2016 2518454292605 E 100-17420-5050 80.00 PEST CONTROL @ CLC
WILLIAM SPREMICH 7/15/2016 2516295/27/16-6/3/16 E 100-17260-5021 210.53 EMPLOYEE REIMBURSEMENT FOR SPRING BALLE
Payments issued for PARKS & RECREATION $147,871.50
POLICE
AMERICAN MESSAGING SERVICES 7/22/2016 251851M7175147QG E 100-12410-5071 17.38 CITY PAGES - POLICE & WQCP
APPLIED CONCEPTS, INC 7/20/2016 251653291159 E 100-12720-5021 148.92 BATTERIES FOR LIDARS
ARAGON VETERINARY CLINIC 7/20/2016 251656137845 E 100-12720-5001 21.60 K9 MANNIX VACCINATION - (MOLYNEUX)
7/20/2016 251656138038 E 100-12720-5001 488.00 CANINE BLITZ - ANNUAL EXAM
AUDIOLOGICAL SERVICES OF SF 7/20/2016 25166107/11/2016 E 100-12720-5034 81.56 SOUND WAVE EAR PIECE - ALFARO
CONTRA COSTA COUNTY 7/20/2016 25169508/22-08/26/16 E 100-12720-5033 1,098.00 TRAFFIC COLLISION INVEST - SKIDMARKS (2)
CORA 7/20/2016 251696S. SAN FRAN E 100-12720-5002 12,563.00 DV COUNSELORS FOR FY 2016-2017
COUNTY OF SAN MATEO 7/20/2016 251698FY2016/2017 E 100-12720-5001 84,311.00 SMC NARCOTICS TASK FORCE - SHARE COST
GALLS SAN FRANCISCO 7/20/2016 251720005658498 E 100-12720-5034 119.61 BIKE PANT W/ REFLECTIVE - HERRERA
INC ESSENCE PRINTING 7/15/2016 251604116499 PD E 100-12720-5020 780.00 NEIGHBORHOOD WATCH FLYER
J. SNELL & CO., INC. 7/20/2016 25173095820 E 100-12110-5020 119.04 PAPER SHREDDER BAGS
LANGUAGE LINE SERVICES 7/20/2016 2517393851973 E 100-12720-5001 13.97 TRANSLATION FOR JULY 1, 2015 TO JUNE 30, 201
LORRAINE DI NAPOLI 7/27/2016 2519385/12/16-7/13/16 E 100-12310-5020 6.45 PETTY CASH REPLENISHMENT
7/27/2016 2519385/12/16-7/13/16 E 100-12722-5033 71.63 PETTY CASH REPLENISHMENT
Thursday, July 28, 2016 Page 21 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
POLICE
LORRAINE DI NAPOLI 7/27/2016 2519385/12/16-7/13/16 E 100-12720-5031 5.00 PETTY CASH REPLENISHMENT
7/27/2016 2519385/12/16-7/13/16 E 100-12410-5033 19.74 PETTY CASH REPLENISHMENT
7/27/2016 2519385/12/16-7/13/16 E 100-12223-5020 26.98 PETTY CASH REPLENISHMENT
7/27/2016 2519385/12/16-7/13/16 E 100-12222-5020 3.23 PETTY CASH REPLENISHMENT
7/27/2016 2519385/12/16-7/13/16 E 100-12221-5031 30.00 PETTY CASH REPLENISHMENT
7/27/2016 2519385/12/16-7/13/16 E 100-12110-5031 45.00 PETTY CASH REPLENISHMENT
7/27/2016 2519385/12/16-7/13/16 E 100-12620-5033 121.91 PETTY CASH REPLENISHMENT
MARTY MAHON 7/20/2016 25174607/07-07/09/16 MM E 100-12720-5033 124.52 SUPERVISORY LEADERSHIP LODGING EXPENSES
MOTOR COP SHOP INC 7/20/2016 2517607483 E 100-12720-5034 65.00 VISORS FOR MOTOR HELMET - PINELL
SAN MATEO COUNTY FORENSIC LAB 7/15/2016 251626CL04863 E 100-12710-5002 13,479.20 LAB FEES
SAN MATEO REGIONAL NETWORK INC7/20/2016 25179121979 E 100-12720-5001 3,500.00 ONLINE CRIME REPORTING SYSTEM (15/16)
STAPLES BUSINESS ADVANTAGE 7/20/2016 2518108039972177 E 100-12110-5020 2,241.20 OFFICE SUPPLIES
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-12310-5074 274.53 CITYWIDE COPIER CHARGES - JUNE 2016
TNCI 7/22/2016 25191290021421 E 100-12410-5071 87.10 MODEM MONTHLY CHARGER - POLICE DUI TRAIL
TURBO DATA SYSTEMS, INC. 7/15/2016 25163324657 E 100-12721-5001 3,956.13 JUNE 2016 PARKING CITATION PROCESSING
7/20/2016 25182524414 E 100-12720-5021 2,409.00 PARKING CITATIONS AND ENVELOPES
VERIZON WIRELESS 7/20/2016 2518369767205454 E 100-12410-5071 1,516.31 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767886275 E 100-12410-5071 1,429.41 DATA CARD SERVICES FOR LAPTOPS IN PATROL C
VOHNE LICHE KENNELS, INC 7/20/2016 25183711071 E 100-12720-5021 636.43 CANINE TRAINING SUPPLIES
Payments issued for POLICE $129,810.85
PUBLIC WORKS
3T EQUIPMENT CO INC 7/15/2016 25159265950 E 100-13411-5021 8,541.00 STREET MAINTENANCE OPERATING SUPPLIES
AIRGAS NCN INC 7/20/2016 2516459052666990 E 781-13610-5028 75.77 NITROGEN FOR CORP YARD
AIRPORT AUTO PARTS INC 7/20/2016 251646339618 E 781-13610-5021 17.22 GARAGE OPERATING SUPPLIES - VEH 0856/331
7/20/2016 251646340106 E 781-13610-5021 14.99 GARAGE OPERATING SUPPLIES - VEH 202/STOCK
7/20/2016 251646340426 E 781-13610-5021 9.90 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251646340540 E 781-13610-5021 26.12 GARAGE OPERATING SUPPLIES
ALL INDUSTRIAL ELECTRIC SUPPLY7/22/2016 2518495143288 E 100-13450-5021 860.35 SIGNALS OPERATING SUPPLIES
ALPHA ANALYTICAL LABORATORIES 7/22/2016 2518506071329-MD _SSF E 710-13951-5005 450.00 FY 2016-2017 ANALYTICAL SERVICES
7/22/2016 2518506071353-MD_SSF E 710-13951-5005 80.00 FY 2016-2017 ANALYTICAL SERVICES
7/22/2016 2518506071381-MD_SSF E 710-13951-5005 2,853.00 FY 2016-2017 ANALYTICAL SERVICES
Thursday, July 28, 2016 Page 22 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
AMAZON.COM 7/20/2016 251827CC329191 E 710-13910-5071 9.95 DC-CASIO GZONE CELL PHONE BATTERY - WQCP
7/20/2016 251827CC329334 E 710-13315-5045 7.98 DC-IPHONE 6S BELT CLIP - PW
7/20/2016 251827CC329336 E 710-13910-5045 32.80 DC-MS ERGONOIC KEYBOARD - WQCP
7/20/2016 251827CC329338 E 720-13720-5045 107.21 DC-LOGITEH WEBCAM - PW
AMERICAN AIR SYSTEMS INC 7/20/2016 25165016-0635 E 710-13943-5051 2,293.00 FY15-16 HVAC, BOILERS AND LAB REF UNITS MAI
AMERICAN MESSAGING SERVICES 7/22/2016 251851M7175147QG E 710-13910-5071 58.86 CITY PAGES - POLICE & WQCP
AMERICAN PUBLIC WORKS 7/27/2016 251973CC329710 E 710-13910-5033 102.00 BS APWA MEMBERSHIP PLANT SUPERINTENDEN
7/27/2016 251973CC329712 E 710-13910-5033 430.00 BS APWA PUBLIC WORKS INSTITUTE
AQUADYNE ASSOCIATES 7/20/2016 25165416-027B E 710-13941-5051 2,070.00 OPERATING SUPPLIES
ARAMARK UNIFORM SERVICES 7/15/2016 251594757461315 E 100-13410-5001 126.30 UNIFORMS FOR CORP YARD
7/15/2016 251594757461315 E 710-13315-5001 84.20 UNIFORMS FOR CORP YARD
7/20/2016 251657757391367 E 710-13910-5001 170.80 WEEKLY UNIFORM SERVICE
7/20/2016 251657757391368 E 710-13951-5005 19.50 LAB COAT REPLACEMENT
7/20/2016 251657757391368 E 710-13910-5001 187.10 LAB COAT REPLACEMENT
7/20/2016 251657757449741 E 781-13610-5001 38.50 UNIFORMS FOR CORP YARD
7/20/2016 251657757449742 E 781-13610-5001 35.95 SHOP TOWELS FOR CORP YARD
7/20/2016 251657757461317 E 781-13610-5001 12.00 UNIFORMS FOR CORP YARD
7/20/2016 251657757461318 E 781-13610-5001 35.95 SEAT COVERS FOR CORP YARD
7/20/2016 251657757472910 E 710-13910-5001 187.10 WEEKLY UNIFORM SERVICE
7/20/2016 251657757484599 E 710-13910-5001 112.80 WEEKLY UNIFORM SERVICE
7/20/2016 251657757484600 E 710-13910-5001 187.10 WEEKLY UNIFORM SERVICE
7/22/2016 251852757472923 E 710-13315-5001 42.23 UNIFORMS FOR CORP YARD
7/22/2016 251852757472923 E 100-13410-5001 63.35 UNIFORMS FOR CORP YARD
7/22/2016 251852757472925 E 781-13610-5001 30.50 UNIFORMS FOR CORP YARD
7/22/2016 251852757472926 E 781-13610-5001 35.95 SEAT COVERS FOR CORP YARD
7/22/2016 251852757484613 E 710-13315-5001 82.23 UNIFORMS FOR CORP YARD
7/22/2016 251852757484613 E 100-13410-5001 123.35 UNIFORMS FOR CORP YARD
7/22/2016 251852757484615 E 781-13610-5001 12.00 UNIFORMS FOR CORP YARD
7/22/2016 251852757484616 E 781-13610-5001 35.95 SHOP TOWELS FOR CORP YARD
7/22/2016 25185316538100 E 781-13610-5034 81.71 WORK SHIRT FOR RANDY SPELLER
B&B CUSTOM DESIGNS 7/20/2016 25166315553 E 710-13910-5025 238.56 NEW EMPLOYEE UNIFORMS
7/20/2016 25166315554 E 710-13910-5025 122.64 NEW EMPLOYEE RAIN JACKET
Thursday, July 28, 2016 Page 23 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
B&B CUSTOM DESIGNS 7/20/2016 25166315564 E 710-13951-5005 170.75 SWEATERS FOR LAB CHEMIST
7/20/2016 25166315632 E 710-13310-5034 978.60 T-SHIRTS & SWEATSHIRTS FOR PW MAINTENANC
7/20/2016 25166315647 E 100-13410-5034 341.44 T-SHIRTS & JACKET FOR PW MAINTENANCE
7/20/2016 25166315654 E 710-13310-5034 435.63 T-SHIRTS FOR PW MAINTENANCE
BAY AREA AIR QUALITY MGMT DIST7/27/2016 2519293VE47 E 710-13932-5002 617.00 PERMIT TO OPERATE RENEWAL STATION 8
BLUE LINE TRANSFER INC 7/20/2016 2516650000462873 E 710-13962-5004 62,121.17 BIOSOLID DISPOSAL
CCP INDUSTRIES, INC. 7/20/2016 251683IN01718417 E 100-13420-5021 338.06 SIDEWALKS OPERATING SUPPLIES
CITY AUTO SUPPLY 7/20/2016 2516903-325539 E 781-13610-5021 14.37 GARAGE OPERATING SUPPLIES - VEH 22
7/20/2016 2516903-325582 E 781-13610-5021 12.94 GARAGE OPERATING SUPPLIES - VEH 22
7/20/2016 2516903-326291 E 781-13610-5021 19.51 GARAGE OPERATING SUPPLIES - VEH 506
7/20/2016 2516903-326405 E 781-13610-5021 118.92 GARAGE OPERATING SUPPLIES - VEH 5028
7/20/2016 2516903-327761 E 781-13610-5021 -14.37 GARAGE OPERATING SUPPLIES - VEH 22
7/20/2016 2516903-329822 E 781-13610-5021 123.24 GARAGE OPERATING SUPPLIES - VEH 253
7/20/2016 2516903-330325 E 781-13610-5021 167.82 GARAGE OPERATING SUPPLIES - VEH 5
7/20/2016 2516903-330626 E 781-13610-5021 36.49 GARAGE OPERATING SUPPLIES - VEH 15/STOCK
7/20/2016 2516903-331350 E 781-13610-5021 5.70 GARAGE OPERATING SUPPLIES - VEH 0858
7/22/2016 2518593-332277 E 781-13610-5021 15.60 GARAGE OPERATING SUPPLIES - VEH 0855
7/22/2016 2518593-332956 E 781-13610-5028 30.06 GARAGE - VEHICLE FUEL ADDITIVES
COUNTY OF SAN MATEO 7/27/2016 251935SM-16-00029 E 710-13922-5002 205.00 MOSQUITO ABATEMENT SERVICES
D&M TRAFFIC SERVICES, INC. 7/20/2016 25170347994 E 100-13430-5021 1,248.30 TRAFFIC MARKINGS OPERATING SUPPLIES
DELL MARKETING L P 7/20/2016 251706XJXWM6CD1 E 710-13910-5042 231.87 DELL 24" MONITOR - WQCP
DISH NETWORK 7/27/2016 251973CC329706 E 710-13910-5050 102.99 BS AUTO-PAY DISH NETWORK
DKF SOLUTIONS GROUP LLC 7/20/2016 251827CC327868 E 710-13315-5033 195.00 KS CC PURCHASE - REGISTRATION FOR TRAFFIC C
DUDLEY PERKINS CO 7/20/2016 251712344212 E 781-13610-5021 388.64 GARAGE OPERATING SUPPLIES - VEH 41/STOCK
7/20/2016 251712344559 E 781-13610-5021 -117.60 GARAGE OPERATING SUPPLIES - VEH 41/STOCK
7/22/2016 251866346006 E 781-13610-5021 58.58 GARAGE OPERATING SUPPLIES - VEH 42/STOCK
DYSERT ENVIRONMENTAL INC 7/20/2016 25171311150 E 710-13951-5005 277.50 FY 2015-2016 ANALYTICAL SERVICES
7/20/2016 25171311151 E 710-13951-5005 425.00 FY 2015-2016 ANALYTICAL SERVICES
ERA-A WATERS COMPANY 7/22/2016 251867798367 E 710-13951-5021 212.67 LAB SUPPLIES
EXARO TECHNOLOGIES CORPORATION7/20/2016 25171606/23/16 E 101-13101-5999 2,860.00 GROUND PENETRATING RADAR ON BART TUBE P
EXPEDIA SALES 7/27/2016 251973CC329714 E 710-13943-5051 585.15 BS TRAVEL TO VICTOR VALLEY TREATMENT
FISHER SCIENTIFIC COMPANY, LLC7/22/2016 2518689620280 E 710-13951-5021 322.00 FY2016-17 LAB SUPPLIES-PO LIMIT $10,000
Thursday, July 28, 2016 Page 24 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
FITZGERALD ELECTRO-MECHANICAL 7/20/2016 251717040247216 E 720-13720-5021 234.05 SERVICES FOR MILLER PARKING GARAGE
FLYERS ENERGY LLC 7/20/2016 25171816-263699A E 781-13610-5028 1,950.69 LUBRICANTS FOR CORP YARD
7/20/2016 25171816-263699C E 781-13610-5028 -4,602.52 FUEL FOR CORP YARD
7/20/2016 25171816-279383 E 781-13610-5028 2,423.10 FUEL FOR FIRE STATION #63
7/20/2016 25171816-279384 E 781-13610-5028 880.37 FUEL FOR FIRE STATION #65
7/20/2016 25171816-279385 E 781-13610-5028 1,815.11 FUEL FOR FIRE STATION #61
7/20/2016 25171816-285834 E 781-13610-5028 414.36 FUEL FOR CORP YARD
7/20/2016 251718CFS1252723 E 781-13610-5028 12,020.54 CITYWIDE CARD LOCK FUEL
7/22/2016 25186916-268573 E 781-13610-5028 2,659.40 LUBRICANTS FOR CORP YARD
7/22/2016 25186916-287015 E 781-13610-5028 148.65 LUBRICANTS FOR CORP YARD
7/22/2016 25186916-287016 E 781-13610-5028 179.39 LUBRICANT FOR CORP YARD
7/22/2016 25186916-287017 E 781-13610-5028 134.98 LUBRICANTS FOR CORP YARD
7/22/2016 25186916-288161 E 781-13610-5028 2,106.48 FUEL FOR FIRE STATION #61
7/22/2016 25186916-293483 E 710-13961-5051 1,072.35 DIESEL FUEL
7/22/2016 25186916-293485 E 710-13961-5051 4,223.86 DIESEL FUEL
FREMOUW ENVIRONMENTAL SVC, INC7/22/2016 25187068248A E 740-13820-5001 2,254.05 HAZARDOUS MATERIAL DISPOSAL
7/22/2016 25187068248B E 740-13820-5001 1,132.92 HAZARDOUS MATERIAL DISPOSAL
GCS ENVIRONMENTAL EQUIPT SVCS 7/22/2016 25187213901 E 781-13610-5021 492.26 GARAGE OPERATING SUPPLIES - VEH 312/STOCK
7/22/2016 25187213920 E 781-13610-5021 66.59 GARAGE OPERATING SUPPLIES - VEH 310
7/22/2016 25187213921 E 781-13610-5021 82.36 GARAGE OPERATING SUPPLIES - STOCK PARTS
GOLDEN GATE TRUCK CENTER 7/20/2016 251721F005722799:01 E 781-13610-5021 94.14 GARAGE OPERATING SUPPLIES - VEH 502
7/22/2016 251873F005724221:01 E 781-13610-5021 64.58 GARAGE OPERATING SUPPLIES - VEH 0856/331
7/22/2016 251873F005725156:01 E 781-13610-5021 366.09 GARAGE OPERATING SUPPLIES - VEH 507/STOCK
GOLDEN STATE CHEMICAL & SUPPLY7/27/2016 251941888904 E 710-13922-5051 1,415.86 OPERATING SUPPLIES
7/27/2016 251941888906 E 710-13943-5051 859.83 OPERATING SUPLIES
7/27/2016 251941888907 E 710-13962-5051 3,064.61 OPERATING SUPPLIES
GRANITEROCK COMPANY 7/15/2016 251607970871 E 100-13420-5021 2,406.15 SIDEWALKS OPERATING SUPPLIES/ASPHALT
HD SUPPLY WHITE CAP CONST 7/15/2016 25160950004635095 E 100-13420-5021 328.49 SIDEWALKS OPERATING SUPPLIES
7/15/2016 25160950004647378 E 100-13411-5021 2,896.10 STREET MAINTENANCE OPERATING SUPPLIES
HI-TECH EMERGENCY VEHICLE SVC 7/20/2016 251727154052 E 781-13610-5021 26.98 GARAGE OPERATING SUPPLIES - VEH 506/STOCK
JAM SERVICES INC 7/20/2016 25173180562 E 100-13450-5021 1,018.35 SIGNALS - OPERATING SUPPLIES
JOHN CASTECH 7/20/2016 251682329301 E 710-13310-5031 68.00 REIMBURSEMENT FOR FOOD FOR PW MAINT SA
Thursday, July 28, 2016 Page 25 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
K-119 OF CALIFORNIA 7/20/2016 25173365431 E 100-13450-5021 80.49 SIGNALS - OPERATING SUPPLIES
7/20/2016 25173365445 E 781-13610-5021 19.66 GARAGE OPERATING SUPPLIES - VEH 328
7/20/2016 25173365459 E 100-13460-5021 66.16 STREETLIGHTING - OPERATING SUPPLIES
KELLY-MOORE PAINT CO INC 7/20/2016 2517341102-00000509701 E 100-13430-5021 40.59 TRAFFIC MARKINGS OPERATING SUPPLIES
7/20/2016 2517351102-00000509513 E 100-13430-5021 32.96 TRAFFIC MARKINGS OPERATING SUPPLIES
KELSO COMMUNICATIONS 7/20/2016 251736I2016109 E 710-13910-5042 220.00 NEW PHONE OUTLETS, EXTENSIONS, & REFURB.
KSM PRINTING 7/22/2016 25188125369 E 781-13610-5025 110.05 PRINTING OF REPAIR ORDER FORMS
LARRY WALKER ASSOCIATES, INC. 7/20/2016 25174000516.02-8 E 710-13910-5005 395.00 NPDES PERMIT REGULATORY ASSISTANCE
LOWE'S CREDIT SERVICES 7/20/2016 251745916007 E 710-13943-5050 64.39 CLEANING SUPPLIES
7/20/2016 251745916576 E 710-13922-5050 219.43 AUGER & WD-40
7/20/2016 251745918038 E 710-13943-5050 57.90 CLEANING SUPPLIES
7/20/2016 251745923079 E 710-13943-5050 41.79 OPERATING SUPPLIES
7/20/2016 251745923489 E 710-13922-5050 15.07 MAINTENANCE SUPPLIES
7/22/2016 251886902265 E 100-13420-5021 16.62 SIDEWALKS OPERATING SUPPLIES
7/22/2016 251886902740 E 100-13411-5021 44.62 STREET MAINTENANCE OPERATING SUPPLIES
7/22/2016 251886909289 E 710-13943-5050 50.84 MAINTENANCE SUPPLIES
7/22/2016 251886923646 E 710-13943-5050 22.84 OPERATING SUPPLIES
MCMASTER-CARR SUPPLY CO 7/20/2016 25175268057264 E 710-13962-5051 85.92 DRIVE BELT RE-STOCK
7/20/2016 25175268057264 E 710-13932-5051 418.99 DRIVE BELT RE-STOCK
7/22/2016 25188869973971 E 710-13942-5051 270.06 MAINTENANCE SUPPLIES
7/22/2016 25188870318886 E 710-13943-5051 1,225.84 MAINTENANCE SUPLIES
7/22/2016 25188870410902 E 710-13932-5051 637.03 MAINTENANCE SUPPLIES
7/27/2016 25195170728167 E 710-13932-5051 51.38 GRINDER STRAPS
7/27/2016 25195170839096 E 710-13922-5050 671.80 OPERATING SUPPLIES
7/27/2016 25195171129991 E 710-13930-5051 269.99 STATION 1 GENERATOR PAINT
MERIT SYSTEMS SERVICES INC 7/20/2016 25175410408 E 710-13943-5051 7,189.50 FY 2015-16 SCADA/ELECTRICAL SERVICES
METRO MOBILE COMMUNICATIONS 7/20/2016 251755053417 E 781-13610-5001 143.85 GARAGE RADIO REPAIR - VEH 4
MILT'S SIGN SERVICE INC 7/20/2016 25175611744 E 100-13410-5020 68.12 NAMEPLATE FOR KEREN SOLANO
MOBILE CALIBRATION SERVICES LL7/22/2016 2518912176 E 710-13910-5061 211.50 SERVICE- GAS METER CALIBRATION
MOSS RUBBER & EQUIPT CORP 7/20/2016 251759509373-001 E 710-13922-5021 130.33 BOOTS
7/20/2016 251759509489-001 E 100-13430-5021 32.58 TRAFFIC MARKINGS OPERATING SUPPLIES
NATIONAL CINEMEDIA, LLC 7/27/2016 251954INV-095133 E 710-13953-5030 814.27 FOG PROGRAM-ON SCREEN OUTREACH
Thursday, July 28, 2016 Page 26 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
NSI SOLUTIONS, INC. 7/20/2016 251765333155 E 710-13951-5021 305.00 LAB SUPPLIES
7/20/2016 251765333220 E 710-13951-5021 327.00 LAB SUPPLIES
OFFICE DEPOT INC 7/20/2016 251766848916898001 E 710-13910-5021 57.84 OFFICE SUPPLIES
OLE'S CARBURETOR & ELEC INC 7/20/2016 251767399715 E 781-13610-5021 38.42 GARAGE OPERATING SUPPLIES - VEH 308
7/20/2016 251767399781 E 781-13610-5021 93.27 GARAGE OPERATING SUPPLIES - VEH 10
7/20/2016 251767399956 E 781-13610-5021 6.77 GARAGE OPERATING SUPPLIES - VEH 640
PARKING COMPANY OF AMERICA 7/20/2016 251770INVM0009858 E 100-13999-5999 15,769.49 JUNE 2016 SOUTH CITY SHUTTLE SERVICES
PAYPAL 7/20/2016 251827CC327814 E 100-13410-5031 20.00 BM CC PURCHASE - REGISTRATION FOR GOOD M
PENINSULA BATTERY CO 7/20/2016 251772117082 E 781-13610-5021 431.64 GARAGE OPERATING SUPPLIES - VEH 308/514
7/20/2016 251772117162 E 720-13720-5021 208.76 MILLER PARKING GARAGE OPERATING SUPPLIES
POLYDYNE INC 7/22/2016 2519021061232 E 710-13943-5021 2,317.02 FY2016-2017 POLYMER (CLARIFLOC) SUPPLY
7/22/2016 2519021061550 E 710-13943-5021 10,275.48 FY2016-2017 POLYMER (CLARIFLOC) SUPPLY
7/22/2016 2519021061738 E 710-13943-5021 4,634.04 FY2016-2017 POLYMER (CLARIFLOC) SUPPLY
R&B COMPANY 7/27/2016 251961S1576509.001 E 710-13943-5051 707.00 OPERATING SUPPLIES
READYREFRESH 7/20/2016 25178106G0028246270 E 710-13910-5001 218.18 WATER- 06/07/16-07/06/16
7/20/2016 25178106G0030587323 E 100-13210-5020 57.57 EMPLOYEE DRINKING WATER SERVICE FOR CITY
ROYALTY AUTO COLLISION CTR INC7/20/2016 25178717704 E 781-13610-5001 3,299.54 GARAGE REPAIR SERVICE - VEH 256
SAFETY-KLEEN SYSTEMS INC 7/22/2016 25190470635641 E 710-13943-5051 65.00 USED OIL DISPOSAL FEE
SAN MATEO LAWNMOWER INC. 7/20/2016 251790160088 E 781-13610-5001 286.33 GARAGE REPAIR SERVICE - VEH 0856
SERRAMONTE FORD INC 7/20/2016 251792173585 E 781-13610-5001 391.20 GARAGE REPAIR SERVICE - VEH 278
7/20/2016 251792540988 E 781-13610-5021 155.09 GARAGE OPERATING SUPPLIES - VEH 256
7/20/2016 251792541015 E 781-13610-5021 302.97 GARAGE OPERATING SUPPLIES - VEH 17
7/20/2016 251792541329 E 781-13610-5021 1,533.78 GARAGE OPERATING SUPPLIES - VEH 521
7/20/2016 251792541852 E 781-13610-5021 659.10 GARAGE OPERATING SUPPLIES - VEH 15
7/20/2016 251792541879 E 781-13610-5021 729.82 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251792541960 E 781-13610-5021 93.02 GARAGE OPERATING SUPPLIES - STOCK PARTS
SHAPE INCORPORATED 7/20/2016 251795121832 E 710-13932-5051 8,576.04 MAINTENANCE SUPPLIES
SHAPE PRODUCTS 7/22/2016 2519064005535 E 710-13951-5021 605.56 LABORATORY SUPPLY CHEMICAL REPLENISHMEN
SHOE DEPOT INC 7/20/2016 251796113040/113061/0952 E 100-13410-5034 186.37 SAFETY SHOES FOR M.QUINTERO & G.MURPHY
7/20/2016 251796113040/113061/0952 E 710-13315-5034 235.40 SAFETY SHOES FOR M.QUINTERO & G.MURPHY
7/20/2016 251796113068/0952 E 781-13610-5034 215.81 SAFETY SHOES FOR RUBEN BACA
7/20/2016 251796113069/0952 E 781-13610-5034 215.81 SAFETY SHOES FOR DAVE WIGTON
Thursday, July 28, 2016 Page 27 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
SHOE DEPOT INC 7/20/2016 251796113206/0952 E 100-13440-5034 236.38 SAFETY SHOES FOR JOHN CURMI
7/20/2016 251796114629/0976 E 710-13315-5034 235.42 WORK CLOTHING/SHOE FOR ART REEVES
7/22/2016 251907134758,781,783/1005 E 710-13315-5034 707.21 SAFETY BOOTS FOR L.FILERETO, M.WILLIAMS & J.
SOUTH CITY CAR WASH INC 7/20/2016 2517982892 E 781-13610-5001 813.15 GARAGE - VEHICLE CAR WASH
SOUTH CITY LUMBER AND SUPPLY 7/15/2016 251628892113 E 100-13411-5021 8.16 STREET MAINTENANCE OPERATING SUPPLIES
7/15/2016 251628892303 E 100-13210-5021 6.89 SAFE GREEN MARKING PAINT FOR ENGINEERING
7/20/2016 251800890892 E 781-13610-5021 13.14 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251800890906 E 781-13610-5021 13.67 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251800891047 E 781-13610-5021 32.84 GARAGE OPERATING SUPPLIES - VEH 332
7/20/2016 251800891184 E 100-13450-5021 17.87 SIGNALS - OPERATING SUPPLIES
7/20/2016 251800891205 E 100-13450-5021 14.65 SIGNALS - OPERATING SUPPLIES
7/20/2016 251800891665 E 100-13460-5021 10.69 GRAND AVE FARMERS MARKET BANNER SUPPLIE
7/20/2016 251800891775 E 710-13922-5050 41.54 MAINTENANCE SUPPLIES
7/20/2016 251800891910 E 781-13610-5021 14.13 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251800891987 E 710-13922-5050 69.38 MAINTENANCE SUPPLIES-PUTTY & KITCHEN
7/20/2016 251800892726 E 100-13210-5021 82.65 SAFE GREEN MARKING PAINT- SUPPLIES FOR EN
7/22/2016 251909892189 E 100-13411-5021 5.91 STREET MAINTENANCE OPERATING SUPPLIES
7/22/2016 251909892609 E 100-13411-5021 306.08 STREET MAINTENANCE OPERATING SUPPLIES
7/22/2016 251909892616 E 100-13411-5021 7.33 STREET MAINTENANCE OPERATING SUPPLIES
SPARTAN MOTOR CHASSIS, INC. 7/20/2016 251801IN00654245 E 781-13610-5021 851.57 GARAGE OPERATING SUPPLIES - VEH 506
7/20/2016 251801IN00655952 E 781-13610-5021 871.03 GARAGE OPERATING SUPPLIES - VEH 502
SSF SCAVENGER CO INC 7/20/2016 251806000461340 E 710-13962-5072 17,284.07 DEBRIS BOX SERVICE FOR SWEEPER/VACTOR
STAPLES BUSINESS ADVANTAGE 7/20/2016 2518103307666461/0399721E 710-13910-5021 -20.36 RETURNED BROKEN FRAME (INVOICE #
7/20/2016 2518103307666465/0399721E 710-13953-5021 11.60 OFFICE SUPPLIES
7/20/2016 2518108039972186/3076664E 710-13910-5021 28.79 OFFICE SUPPLIES
7/20/2016 2518108039972186/3076664E 710-13910-5021 80.73 OFFICE SUPPLIES
7/20/2016 2518108039972186/3076664E 710-13910-5021 69.60 OFFICE SUPPLIES
7/20/2016 2518108039972186/3076664E 710-13910-5021 51.43 OFFICE SUPPLIES
7/20/2016 251810803997218630766646E 710-13910-5021 124.72 OFFICE SUPPLIES
7/20/2016 251810803997218630766646E 710-13910-5021 16.41 OFFICE SUPPLIES
7/20/2016 2518113307666300-1/99721E 100-13210-5020 1,923.77 ANNEX CONFERENCE ROOM FURNITURE-TABLES
7/27/2016 2519698039972162/3076663E 710-13310-5020 124.23 OFFICE SUPPLIES FOR CORP YARD
Thursday, July 28, 2016 Page 28 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
STAPLES BUSINESS ADVANTAGE 7/27/2016 2519698039972162/3076663E 781-13610-5020 124.21 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 100-13410-5020 69.65 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 781-13610-5020 69.65 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 781-13610-5020 195.10 OFFICE SUPPLIES FOR CORP YARD
7/27/2016 2519698039972162/3076663E 100-13410-5020 195.09 OFFICE SUPPLIES FOR CORP YARD
STATE WATER RESOURCES CONTROL 7/15/2016 25163105/19/2016 E 710-13910-7004 153,999.37 CWSRF AGREEMENT C-06-4728-120, CONTRACT
7/15/2016 25163105/19/2016 E 710-13910-7001 426,438.12 CWSRF AGREEMENT C-06-4728-120, CONTRACT
7/27/2016 25197197827-16-14 E 710-13910-7004 538,339.00 CWSRF FINANCING AGREEMENT C-06-4614-110
7/27/2016 25197197827-16-14 E 710-13910-7001 2,735,081.52 CWSRF FINANCING AGREEMENT C-06-4614-110
STEVEN'S BAY AREA DIESEL SER I7/20/2016 25181440349 E 781-13610-5021 150.00 GARAGE OPERATING SUPPLIES - VEH 521
7/20/2016 25181440408 E 781-13610-5021 347.50 GARAGE OPERATING SUPPLIES - VEH 506
SUNBELT TRANSFORMER, LTD 7/20/2016 251815CD970033344 E 710-13942-5051 4,653.75 TRANSFORMER RENTAL- 06/27-07/24/16
SUNNY'S SUSHI 7/27/2016 251973CC329709 E 710-13910-5036 42.97 BS-DIVISIONAL OPERATOR I RECRUITMENT
TEREX SERVICES 7/20/2016 25181790363306 E 781-13610-5021 443.87 GARAGE OPERATING SUPPLIES - VEH 305
7/20/2016 25181790365606 E 710-13932-5051 2,082.36 REPAIRS AT PUMP STATION 9
7/22/2016 25191190370202 E 710-13931-5051 408.33 QUARTERLY INSPECTION OF LIFTING CRANE(S)
7/22/2016 25191190370202 E 710-13930-5051 408.33 QUARTERLY INSPECTION OF LIFTING CRANE(S)
7/22/2016 25191190370202 E 710-13932-5051 408.34 QUARTERLY INSPECTION OF LIFTING CRANE(S)
THE LIGHTHOUSE, INC 7/20/2016 2518210266454 E 781-13610-5021 41.95 GARAGE OPERATING SUPPLIES - STOCK PARTS
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 100-13210-5074 80.85 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 710-13310-5074 193.23 CITYWIDE COPIER CHARGES - JUNE 2016
7/20/2016 251822183817 E 710-13910-5074 207.94 CITYWIDE COPIER CHARGES - JUNE 2016
TRACTION-GENUINE PARTS CO. 7/20/2016 251824853114582 E 781-13610-5021 -45.09 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251824853114736 E 781-13610-5021 24.29 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251824853114769 E 781-13610-5021 61.27 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251824853115044 E 781-13610-5021 4.69 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251824853115147 E 781-13610-5021 143.62 GARAGE OPERATING SUPPLIES - STOCK PARTS
7/20/2016 251824853115297 E 781-13610-5021 50.00 GARAGE OPERATING SUPPLIES - VEH 625/STOCK
TURF & INDUSTRIAL EQUIPMENT CO7/20/2016 251826IV16875 E 781-13610-5021 536.30 GARAGE OPERATING SUPPLIES - VEH 823
7/20/2016 251826IV16941 E 781-13610-5021 458.07 GARAGE OPERATING SUPPLIES - VEH 781
UNITED LABORATORIES 7/15/2016 251635INV159370 E 100-13420-5021 2,773.47 SIDEWALKS OPERATING SUPPLIES
UNITED SITE SERVICES OF CA 7/20/2016 251829114-4186281 E 710-13922-5051 208.90 RESTROOM FACILITIES ERVICES-
Thursday, July 28, 2016 Page 29 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
UNITED SITE SERVICES OF CA 7/20/2016 251829114-4186461 E 710-13922-5051 104.45 RESTROOM FACILITIES SERVICES-
UNIVAR USA INC 7/20/2016 251832SJ756537 E 710-13944-5021 2,134.66 SODIUM HYPOCHLORITE
7/20/2016 251832SJ756552 E 710-13944-5021 2,204.33 SODIUM HYPOCHLORITE
7/20/2016 251832SJ757295 E 710-13964-5021 4,458.80 SODIUM BISULFITE
7/22/2016 251913SJ757687 E 710-13944-5021 8.98 FY 2016-2017 SODIUM HYPOCHLORITE
7/22/2016 251913SJ757990 E 710-13964-5021 4,294.83 FY 2016-2017 SODIUM BISULFITE
7/22/2016 251913SJ758190 E 710-13944-5021 2,224.55 FY 2016-2017 SODIUM HYPOCHLORITE
7/27/2016 251974SJ759380 E 710-13944-5021 2,202.54 SODIUM HYPOCHLORITE
7/27/2016 251974SJ759664 E 710-13964-5021 4,570.60 SODIUM BISULFITE
7/27/2016 251974SJ760261 E 710-13944-5021 2,202.54 SODIUM HYPOCHLORITE
VALLEY POWER SYSTEMS INC 7/20/2016 251834J81393 E 781-13610-5021 353.44 GARAGE OPERATING SUPPLIES - VEH 316/STOCK
VERIZON WIRELESS 7/20/2016 2518369767205454 E 710-13315-5071 228.08 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-13210-5071 222.35 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-13410-5071 344.87 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-13411-5071 66.44 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-13420-5071 12.67 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-13430-5071 53.77 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-13220-5071 91.78 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 710-13310-5071 49.83 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 710-13910-5071 374.06 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 720-13720-5071 28.31 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 740-13820-5071 50.68 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 781-13610-5071 219.38 CITYWIDE IPHONE, IPAD & MIFI CHARGES
7/20/2016 2518369767205454 E 100-13450-5071 38.01 CITYWIDE IPHONE, IPAD & MIFI CHARGES
VWR INTERNATIONAL LLC 7/20/2016 2518398045283738 E 710-13951-5004 1,659.85 LABORATORY SUPPLIES
7/20/2016 2518398045457390 E 710-13951-5021 284.70 LAB SUPPLIES
7/20/2016 2518398045482656 E 710-13951-5021 401.26 LAB SUPPLIES
7/22/2016 2519168045491964 E 710-13951-5021 78.52 LAB SUPPLIES
7/22/2016 2519168045491965 E 710-13951-5021 709.00 LAB SUPPLIES
7/22/2016 2519168045520192 E 710-13951-5021 134.36 LAB SUPPLIES
7/22/2016 2519168045531230 E 710-13951-5021 1,478.89 LAB SUPPLIES
7/27/2016 2519778045567959 E 710-13951-5021 12.54 LAB SUPPLIES
Thursday, July 28, 2016 Page 30 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
PUBLIC WORKS
VWR INTERNATIONAL LLC 7/27/2016 2519778045577237 E 710-13951-5021 22.09 LAB SUPPLIES
7/27/2016 2519778045577238 E 710-13951-5021 330.91 LAB SUPPLIES
W.W. GRAINGER INC. 7/20/2016 2518409048881701 E 100-13460-5021 151.89 STREETLIGHTING - OPERATING SUPPLIES
7/20/2016 2518409049460885 E 710-13910-5051 101.07 INSTRUMENT CASE
7/20/2016 2518409070866836 E 710-13932-5051 21.53 OPERATING SUPPLIES
7/20/2016 2518409119638089 E 100-13430-5021 317.93 TRAFFIC MARKINGS OPERATING SUPPLIES
7/20/2016 2518409156770290 E 710-13930-5051 263.39 EAR PLUGS RESTOCK & TOOL SET FOR TRUCK
7/20/2016 2518409160444197 E 710-13932-5051 415.32 ELECTRICAL SUPPLIES
7/20/2016 2518409164798150 E 100-13460-5021 6,140.48 STREETLIGHTING OPERATING SUPPLIES
7/22/2016 2519179164965494 E 710-13943-5051 66.95 MAINTENANCE SUPPLIES
7/22/2016 2519179166745209 E 710-13922-5050 35.38 MAINTENANCE SUPPLIES
7/22/2016 2519179168536499 E 710-13922-5050 256.07 MAINTENANCE SUPPLIES AND TOOLS
WINGFOOT COMMERCIAL TIRE SYSTM7/20/2016 251846184-1075697 E 781-13610-5021 467.87 GARAGE OPERATING SUPPLIES - VEH 508
7/22/2016 251919184-1075848 E 781-13610-5021 602.15 GARAGE OPERATING SUPPLIES - VEH 311
7/22/2016 251919184-1075855 E 781-13610-5021 204.63 GARAGE OPERATING SUPPLIES - VEH 136
7/22/2016 251919184-1075858 E 781-13610-5021 923.32 GARAGE OPERATING SUPPLIES - VEH 331
7/22/2016 251919184-1075858 E 781-13610-5001 267.18 GARAGE OPERATING SUPPLIES - VEH 331
Payments issued for PUBLIC WORKS $4,135,808.57
BALANCE SHEET
ALL 4-1 CONCRETE 7/22/2016 251848E16-0324 B 270-21703 528.25 ENCROACH DEPOSIT, 3 JACINTO LANE
ANDERSON ROOFING & SHEETMETAL 7/20/2016 251651B16-0306 B 270-21724 200.00 C & D DEPOSIT REFUND 406 BADEN
ATLAS PLUMBING & ROOTER 7/22/2016 251854E16-0336 B 270-21703 500.00 ENCROACH DEPOSIT, 324 ALTA MESA DR.
C & J ROOFING CO INC. 7/20/2016 251668B15-2073 B 270-21724 200.00 C & D DEPOSIT REFUND 761 BADEN
CAL STATE ROOFING CO INC 7/20/2016 251675B16-0850 B 270-21724 200.00 C & D DEPOSIT REFUND 8 WILMS AVE
CAMELOT ROOFING 7/20/2016 251678B16-1007 B 270-21724 200.00 C & D DEPOSIT REFUND 3819 KENT WAY
CARUZOS ROOFING CO 7/20/2016 251681B16-0938 B 270-21724 200.00 C & D DEPOSIT REFUND 867 CAMARITAS CIR
CENTRAL ROOFING INC 7/20/2016 251686B16-0298 B 270-21724 200.00 C & D DEPOSIT REFUND 678 COMMERCIAL
7/20/2016 251686B16-0485 B 270-21724 200.00 C & D DEPOSIT REFUND 110 SONJA RD
7/20/2016 251686B16-0546 B 270-21724 200.00 C & D DEPOSIT REFUND 428 RAILROAD
DEPARTMENT OF CONSERVATION 7/20/2016 25170904/01-06/30/16 B 280-21706 540.52 APR-JUN 2016 2ND QTR SMIP FEES
7/20/2016 25170904/01-06/30/16 B 280-21715 57,218.49 APR-JUN 2016 2ND QTR SMIP FEES
Thursday, July 28, 2016 Page 31 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
BALANCE SHEET
DRYCO CONSTRUCTION 7/15/2016 251601E16-0258 B 270-21703 5,000.00 ENCROACH DEPOSIT, 437 ROZZI PLACE
GROUND-UP CONSTRUCTION 7/20/2016 251723B16-1003 B 270-21724 200.00 C & D DEPOSIT REFUND 724 HILL AVE
JAMES CACCIA PLUMBING INC 7/22/2016 251878E16-0266 B 270-21703 400.00 ENCROACH DEPOSIT, 714 DEL MONTE AVE.
MASTER ROOFING SYSTEM 7/20/2016 251748B16-0793 B 270-21724 200.00 C & D DEPOSIT REFUND 2565 GALWAY PL
MCCURDY ROOFING 7/20/2016 251751B16-0837 B 270-21724 200.00 C & D DEPOSIT REFUND 124 DUVAL
MR ROOFING 7/20/2016 251761B16-0328 B 270-21724 200.00 C & D DEPOSIT REFUND 120 KNOLL CIR
ORO PRO PLUMBING, INC. 7/22/2016 251895E16-0343 B 270-21703 400.00 ENCROACH DEPOSIT, 1036 CRESTWOOD DR.
PAK'S ROOFING COMPANY 7/20/2016 251769B16-0734 B 270-21724 200.00 C & D DEPOSIT REFUND 143 DUNDEE DR
7/20/2016 251769B16-0842 B 270-21724 200.00 C & D DEPOSIT REFUND 388 HOLLY AVE
SEWER RAT 7/22/2016 251905E16-0344 B 270-21703 400.00 ENCROACH DEPOSIT, 625 KEONCREST DR.
SF CROWN ROOFING INC 7/20/2016 251794B16-0827 B 270-21724 200.00 C & D DEPOSIT REFUND 4 CLARA AVE
7/20/2016 251794B16-0922 B 270-21724 300.00 C & D DEPOSIT REFUND 312 EUCALYPTUS AVE
7/20/2016 251794B16-0923 B 270-21724 300.00 C & D DEPOSIT REFUND 322 EUCALYPTUS
SIGNATURE BUILDERS INC 7/20/2016 251797B16-0267 B 270-21724 200.00 C & D DEPOSIT REFUND 15 DEL PASO DR
7/20/2016 251797B16-0861 B 270-21724 200.00 C & D DEPOSIT REFUND 140 BERENDA
SMELLY MEL'S PLUMBING INC 7/22/2016 251908E15-0135 B 270-21703 1,300.00 ENCROACH DEPOSIT, 614 GRAND AVE.
STATE BOARD OF EQUALIZATION 7/27/2016 25197099-252901 B 710-21201 195.91 JUNE2016 USE TAX ACCRUAL
7/27/2016 25197099-252901 B 781-21201 81.14 JUNE2016 USE TAX ACCRUAL
7/27/2016 25197099-252901 B 784-21201 353.35 JUNE2016 USE TAX ACCRUAL
7/27/2016 25197099-252901 B 785-21201 818.12 JUNE2016 USE TAX ACCRUAL
7/27/2016 25197099-252901 B 280-21201 35.84 JUNE2016 USE TAX ACCRUAL
7/27/2016 25197099-252901 B 100-21201 1,698.64 JUNE2016 USE TAX ACCRUAL
Payments issued for BALANCE SHEET $73,470.26
CAPITAL IMPROVEMENTS
CALTROP CORPORATION 7/22/2016 251857245381 E 510-99999-5999 441.34 CONSTRUCTION MANAGEMENT SERVICES FOR L
CAROLLO ENGINEERS, PC 7/22/2016 2518580150273 E 710-99999-5999 32,833.12 CONSULTING SERVICES, WQCP DIGESTER DESIGN
D&M TRAFFIC SERVICES, INC. 7/20/2016 25170347683 E 510-99999-5999 1,173.10 CMS BOARD RENTAL FOR SO. AIRPORT BRIDGE P
7/22/2016 25186447993 E 510-99999-5999 270.43 BRENTWOOD PARK SIGN
DEPARTMENT OF TRANSPORTATION 7/22/2016 25186516008521 E 510-99999-5999 16,213.11 PROJECT INITIATION DOCUMENT FOR US/101 PR
HARRIS & ASSOCIATES INC 7/20/2016 25172431926 E 710-99999-5999 1,110.00 CONSTRUCTION MGMT, STANDBY GENERATOR
HOME DEPOT/GECF 7/20/2016 2517288972407 E 510-99999-5999 691.03 OPERATING SUPPLIES FOR SO. AIRPORT BRIDGE
Thursday, July 28, 2016 Page 32 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
CAPITAL IMPROVEMENTS
HOUSE OF COLOR SSF 7/20/2016 25172991841 E 510-99999-5999 53.18 OPERATING SUPPLIES FOR SO. AIRPORT BRIDGE
7/22/2016 25187791795 E 510-99999-5999 246.44 OPERATING SUPPLIES FOR SO.AIRPORT BRIDGE P
7/22/2016 25187791890 E 510-99999-5999 31.36 OPERATING SUPPLIES FOR SO.AIRPORT BRIDGE P
KELLY-MOORE PAINT CO INC 7/22/2016 251879110200000506572 E 510-99999-5999 501.51 OPERATING SUPPLIES FOR SO.AIRPORT BRIDGE P
LOWE'S CREDIT SERVICES 7/20/2016 251745902065 E 510-99999-5999 206.98 OPERATING SUPPLIES FOR SO. AIRPORT BRIDGE
7/20/2016 251745902970 E 510-99999-5999 1,450.01 OPERATING SUPPLIES FOR SO. AIRPORT BRIDGE
SOUTH CITY LUMBER AND SUPPLY 7/20/2016 251800887967 E 510-99999-5999 38.06 OPERATING SUPPLIES FOR SO. AIRPORT BRIDGE
7/20/2016 251800887985 E 510-99999-5999 72.03 OPERATING SUPPLIES FOR SO. AIRPORT BRIDGE
7/20/2016 251800888463 E 510-99999-5999 90.01 OPERATING SUPPLIES FOR SO. AIRPORT BRIDGE
SSA LANDSCAPE ARCHITECTS, INC.7/15/2016 2516305457 E 510-99999-5999 3,887.32 ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
THE SWENSON GROUP, INC. 7/20/2016 251822183817 E 510-99999-5074 161.70 CITYWIDE COPIER CHARGES - JUNE 2016
W.W. GRAINGER INC. 7/22/2016 2519179146343828 E 510-99999-5999 1,122.61 OPERATING SUPPLIES FOR SO.AIRPORT BRIDGE P
Payments issued for CAPITAL IMPROVEMENTS $60,593.34
DESIGNATED FUND BALANCE
ALPINE AWARDS 7/27/2016 251924295235 B 280-27405 83.38 BRONZE AND SILVER PLATES FOR KARATE TOUR
7/27/2016 251924295242 B 280-27405 226.25 MEDALS AND TROPHIES FOR KARATE TOURNAM
AMAZON.COM 7/20/2016 251827cc329239 B 280-27423 181.04 KB - PROGRAM & OPERATING SUPPLIES
ANTIGUA COFFEE SHOP 7/27/2016 251973cc329769 B 280-27423 23.00 AP - STAFF APPRECIATION, END OF PROGRAMMI
CALIFORNIA BUILDING OFFICIALS 7/15/2016 251634CC329126 B 280-27465 2,520.00 PC-CALBO SAN RAMON 7 EMPLOYEES
CURIODYSSEY 7/20/2016 251827cc329233 B 280-27423 250.00 KB - PRESENTATION TO CHILDREN SUMMER PRO
DEPARTMENT OF CONSERVATION 7/20/2016 25170904/01-06/30/16 B 280-27418 -2,887.95 APR-JUN 2016 2ND QTR SMIP FEES
GOURMET COFFEE SOLUTIONS INC. 7/22/2016 25187407111610 B 280-27408 95.55 SUPPLIES FOR PUBLIC COFFEE MACHINE
7/27/2016 25194406271604 B 280-27406 165.40 SUPPLIES FOR PUBLIC COFFEE MACHINE IN MSB
LASER IMPRESSIONS INC. 7/22/2016 251883187980 B 280-27401 308.95 CENTENNIAL WAY BRICKS
LC ACTION POLICE SUPPLY LTD 7/20/2016 251741351940 B 280-27411 7,618.01 LESS LETHAL LAUNCHERS
MICHAEL'S 7/20/2016 251827cc329234 B 280-27423 38.14 KB - FRAMES
PACIFIC COAST SEED 7/22/2016 251896O-57172-16 B 280-27463 413.97 WILDFLOWER MIX
PENINSULA LIBRARY SYSTEM 7/22/2016 25190011779 B 280-27408 4,000.00 OVERDRIVE COLLECTION FY 2016-2017
PENINSULA YELLOW CAB 7/15/2016 25161906302016 B 280-27442 40.00 DOWNTOWN DASHERS
ROYAL DONUTS 7/20/2016 251827cc329238 B 280-27423 21.50 KB - STAFF APPRECATION, END OF SUMMER PRO
SAFEWAY INC 7/27/2016 251964125129 B 280-27423 42.98 SAFEWAY- LEARNING WHEELS, HEALTHY LIT, ETC.
Thursday, July 28, 2016 Page 33 of 34
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and7/14/2016 7/27/2016 -City of South San Francisco
DESIGNATED FUND BALANCE
SUE MILLER 7/27/2016 2519536/16-7/2/16 SM B 280-27405 404.14 EMPLOYEE REIMB FOR KARATE TOURNAMENT S
THE FISHEL COMPANY 7/20/2016 251820108686 BL B 280-27470 1.00 BUSINESS LICENSE REFUND - DUPLICATE PAYME
Payments issued for DESIGNATED FUND BALANCE $13,545.36
REFUNDS/REIMBURSEMENTS
ANISH ANTO 7/20/2016 25165245000446 R 100-00000-35403 38.00 CITATION REFUNDS
BANK OF NEW YORK MELLON 7/22/2016 251855252-1952364 R 110-00000-36010 6,125.00 6/1/15 - 5/31/16 CSSF CUSTODIAL ACCOUNT FEE
BLUE SHIELD OF CALIFORNIA 7/20/2016 25166637222252 R 100-00000-35203 1,206.19 AMBULANCE REFUND
CALIFORNIA BUILDING STANDARDS 7/20/2016 25167604/01-06/30/16 R 100-00000-32111 8,307.07 BLDG STANDARDS 2016 2ND QTR FEE REPORT
COMMUTER CHECK SERVICES CORP 7/22/2016 251862302012 R 782-00000-35602 1,641.60 COMMUTER CHECK VOUCHER
ELLIE REANEY 7/20/2016 25178236609494 R 100-00000-35203 114.50 AMBULANCE REFUND
ELSA AVILES 7/20/2016 25166237374551 R 100-00000-35203 1,638.00 AMBULANCE REFIND
HEATHER MEADOWS 7/20/2016 25175341002170 R 100-00000-35403 38.00 CITATION REFUND
ISABEL VALADEZ 7/27/2016 251975688505 R 100-00000-35705 12.99 FINES AND FEES REFUND- I. VALADEZ
JULIA THOMAS 7/20/2016 25182334477830 R 100-00000-35203 113.36 AMBULANCE REFUND
7/20/2016 2518233684045 R 100-00000-35203 95.73 AMBULANCE REFUND
KENDRA SMITH 7/27/2016 251966785013 R 100-00000-35705 60.00 FINES AND FEES REFUND
LOVETTA ST. JOHN 7/20/2016 25180841002405 R 100-00000-35403 38.00 CITATION REFUND
MARTHA JORDAN 7/20/2016 25173236963558 R 100-00000-35203 1,808.00 AMBULANCE REFUND
NERISSA M NEUMEISTER CNSVRSHIP ACCOUN7/20/2016 25169236013158 R 100-00000-35203 345.00 AMBULANCE REFUND
PROGRESSIVE 7/20/2016 25177736735578 R 100-00000-35203 2,288.00 AMBULANCE TRANSPORT
PV HOLDING CORP 7/20/2016 251778SS-405841 R 100-00000-35403 50.00 CITATION REFUND
THE FISHEL COMPANY 7/20/2016 251820108686 BL R 100-00000-30403 86.25 BUSINESS LICENSE REFUND - DUPLICATE PAYME
UNITED HEALTH CARE OF CALIF 7/20/2016 25182836853670 R 100-00000-35203 1,498.40 AMBULANCE REFUND
VIVIAN CABRERA 7/20/2016 25167435515167 R 100-00000-35203 100.00 TRANSPORT REFUND DOS 11/06/2015
Payments issued for REFUNDS/REIMBURSEMENTS $25,604.09
TOTAL PAYMENTS FOR PERIOD $5,462,618.79
Thursday, July 28, 2016 Page 34 of 34
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-681,Version:1
Report regarding motion to waive reading and adopt an Ordinance approving a Development Agreement for the
development of a 6.1 acre site for the 475 Eccles Avenue project in the Business and Technology Park Zoning
District.(Billy Gross, Senior Planner)
RECOMMENDATION
It is recommended that the City Council waive reading and adopt an Ordinance approving a
Development Agreement with BMR -475 Eccles LLC for the development of a 6.1 acre site for the 475
Eccles Avenue project.
BACKGROUND/DISCUSSION
The City Council previously waived reading and introduced the following ordinance.The ordinance is now
ready for adoption.
ORDINANCE ADOPTING A DEVELOPMENT AGREEMENT FOR THE DEVELOPMENT OF A 6.1
ACRE SITE FOR THE 475 ECCLES AVENUE PROJECT IN THE BUSINESS AND TECHNOLOGY
PARK ZONING DISTRICT.
(Introduced on 7/27/16; Vote 5-0)
FUNDING
Approval of this ordinance will not impact the City’s current level of funding.The project will generate
standard fee revenues when constructed.
CONCLUSION
The proposed adoption of the Development Agreement will allow development at 475 Eccles Avenue.
City of South San Francisco Printed on 8/4/2016Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-214,Version:1
Motion to waive reading and adopt an Ordinance adopting a Development Agreement for the development of a
6.1 acre Site for the 475 Eccles Avenue project in the Business and Technology Park Zoning District.
WHEREAS,BMR-475 Eccles Avenue LLC (“Applicant”)owns property consisting of approximately six and
one-tenth (6.1)acres located at 475 Eccles Avenue of the City of South San Francisco,San Mateo County,
California (“Project Site”); and
WHEREAS,Applicant desires to develop the 475 Eccles Avenue Office/Research and Development Campus
Project (“Project”)with an office/research and development (“R&D”)campus and recreational open space
uses; and
WHEREAS,Applicant seeks approval of Use Permit,Design Review,Alternative Landscape Plan and a
Transportation Demand Management (“TDM”)Plan,which would authorize the construction of an office/R&D
development at an FAR of 1.0 with up to a total of 262,287 square feet; and
WHEREAS,as part of its application,the Applicant has sought approval of a Development Agreement,which
would clarify and obligate several project features and mitigation measures,including payment of existing fees
(such as the East of 101 Traffic Impact Fee,Oyster Point Grade Overpass Contribution Fee,East of 101 Sewer
Impact Fee,Sewer Capacity Fee,General Plan Maintenance Fee,Childcare Impact Fee,and Public Safety
Impact Fee), and certain other fees (including a Transit Station Enhancement Fee and Park-in-Lieu Fee); and
WHEREAS,approval of the Applicant’s proposal is considered a “project”for purposes of the California
Environmental Quality Act, Pub. Resources Code, §§ 21000,et seq. (“CEQA”); and
WHEREAS,by separate Resolution,the City Council adopted an Environmental Impact Report (“EIR”),
Mitigation Monitoring and Reporting Program and Statement of Overriding Considerations on July 27,2016 in
accordance with the provisions of CEQA and the CEQA Guidelines,which analyzed the potential
environmental impacts of the Project; and
WHEREAS,the Planning Commission for the City of South San Francisco held a lawfully noticed public
hearing on March 3,2016 to solicit public comment and consider the EIR and the proposed entitlements and
take public testimony,at the conclusion of which,the Planning Commission recommended that the City
Council adopt the EIR,conditionally approved the entitlements subject to the City Council’s review of the
Project, and recommended that the City Council approve the Development Agreement; and
WHEREAS,the City Council held duly noticed public hearings on May 25,2016 and on July 27,2016 to
consider the Project entitlements and Development Agreement, and take public testimony.
NOW, THEREFORE, the City Council of the City of South San Francisco does hereby ordain as follows:
SECTION 1.Findings.
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File #:16-214,Version:1
That based on the entirety of the record before it,which includes without limitation,the California
Environmental Quality Act,Public Resources Code §21000,et seq.(“CEQA”)and the CEQA Guidelines,14
California Code of Regulations §15000,et seq.;the South San Francisco General Plan and General Plan EIR;
the South San Francisco Municipal Code;the Project applications;the 475 Eccles Avenue Project Plans,as
prepared by CAS Architects,Inc.,dated September 19,2014;the Preliminary Transportation Demand
Management Plan,as prepared by Fehr &Peers,dated February 2016;the 475 Eccles Avenue EIR,including
the Draft and Final EIR and all appendices thereto;all site plans,and all reports,minutes,and public testimony
submitted as part of the Planning Commission’s meeting held on March 3,2016;all reports,minutes,and
public testimony submitted as part of the City Council’s duly noticed public hearings on May 25,2016 and on
July 27,2016;and any other evidence (within the meaning of Public Resources Code §21080(e)and §21082.2),
the City Council of the City of South San Francisco hereby finds as follows:
A.The foregoing Recitals are true and correct and made a part of this Ordinance.
B.The proposed Development Agreement (attached as Exhibit A),is incorporated by reference and made a
part of this Ordinance, as if set forth fully herein.
C.The documents and other material constituting the record for these proceedings are located at the
Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA
94080, and in the custody of Chief Planner, Sailesh Mehra.
D.The Development Agreement and proposed Project are consistent with the objectives,policies,general
land uses and programs specified in the General Plan by developing a high technology campus in the
East of 101 Area,allowing for employee-serving services,and requiring the preparation of a TDM Plan
to reduce congestion impacts.Consistent with these policies,the 475 Eccles Avenue Project provides
for the phased construction of an office/R&D development at an FAR of 1.0,as well as employee-
serving amenities pursuant to a preliminary Transportation Demand Management Plan,subject to the
terms of the Project entitlements including the proposed Development Agreement.Approval of the
Project,including the proposed Development Agreement,will not impede achievement of General Plan
policies.
E.The City Council has independently reviewed the proposed Development Agreement,the General Plan,
the South San Francisco Municipal Code,and applicable state and federal law,including Government
Code section 65864,et seq.,and has determined that the proposed Development Agreement complies
with all applicable zoning,subdivision,and building regulations and with the General Plan.The
development contemplated in the Project and Development Agreement is consistent with the Zoning
standards.This finding is based upon all evidence in the Record as a whole,including,but not limited
to:the City Council’s independent review of these documents,oral and written evidence submitted at
the public hearings on the Project, including advice and recommendations from City staff.
F.The proposed Development Agreement for the Project states its specific duration.This finding is based
upon all evidence in the Record as a whole,including,but not limited to:the City Council’s
independent review of the proposed Development Agreement and its determination that Section 2 of the
Development Agreement states that the Development Agreement shall expire twelve (12)years from
the effective date of this Ordinance,unless (and then only to the extent)such date is extended pursuant
to the terms in Section 2 of the Development Agreement.
G.The proposed Development Agreement incorporates the permitted uses,density and intensity of use forCity of South San Francisco Printed on 8/19/2016Page 2 of 4
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G.The proposed Development Agreement incorporates the permitted uses,density and intensity of use for
the property subject thereto,as reflected in the proposed Project (P11-0101),Environmental Impact
Report (EIR12-0001),Use Permit (UP11-0011),Design Review (DR11-0039),Transportation Demand
Management Plan (TDM11-0001)and Development Agreement (DA13-0001).This finding is based
upon all evidence in the Record as a whole,including,but not limited to,the City Council’s independent
review of the proposed Development Agreement and its determination that the Development Agreement
sets forth the Project approvals, development standards, and the documents constituting the Project.
H.The proposed Development Agreement states the maximum permitted height and size of proposed
buildings on the property subject thereto.This finding is based upon all evidence in the Record as a
whole,including,but not limited to,the City Council’s independent review of the proposed
Development Agreement and its determination that the Development Agreement sets forth and
incorporates the documents which state the maximum permitted height and size of buildings.
I.The proposed Development Agreement states specific provisions for reservation or dedication of land
for public purposes.This finding is based on all evidence in the Record as a whole,including,but not
limited to the City Council’s independent review of the Development Agreement and its determination
that the Development Agreement sets forth and incorporates the documents that identify any such
reservations or dedications of land.
SECTION 2.Approval of Development Agreement.
A.The City Council of the City of South San Francisco hereby approves the Development Agreement with
BMR - 475 Eccles Avenue LLC, attached hereto as Exhibit A and incorporated herein by reference.
B.The City Council further authorizes the City Manager to execute the Development Agreement,on
behalf of the City,in substantially the form attached as Exhibit A,and to make revisions to such
Agreement,subject to the approval of the City Attorney,which do not materially or substantially
increase the City’s obligations thereunder.
SECTION 3.Severability.
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or
unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other
persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end,
provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby
declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase
hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,
clauses, or phrases be held unconstitutional, invalid, or unenforceable.
SECTION 4.Publication and Effective Date.
Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared
by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to
be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified
copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)
publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
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This Ordinance shall become effective thirty (30) days from and after its adoption.
*****
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D R A F T
3/3/2016
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DEVELOPMENT AGREEMENT
[Life Science Campus at 475 Eccles Avenue]
This DEVELOPMENT AGREEMENT FOR THE LIFE SCIENCE CAMPUS AT 475
ECCLES AVENUE is dated _________, 2016 (“Agreement”), between BMR-475 ECCLES
AVENUE LLC, A DELAWARE LIMITED LIABILITY COMPANY (“Owner”), and the CITY
OF SOUTH SAN FRANCISCO, a municipal corporation organized and existing under the laws
of the State of California (“City”), on the other hand. Owner and the City are collectively
referred to herein as “Parties.”
R E C I T A L S
A. WHEREAS, California Government Code (“Government Code”) Sections 65864 through
65869.5 authorize the City to enter into binding development agreements with persons
having legal or equitable interests in real property for the development of such property
or on behalf of those persons having same; and
B. WHEREAS, pursuant to Government Code Section 65865, the City has adopted rules and
regulations, embodied in Chapter 19.60 of the South San Francisco Municipal Code
(“Municipal Code” or “SSFMC”), establishing procedures and requirements for adoption
and execution of development agreements; and
C. WHEREAS, this Agreement concerns property consisting of a six and one-tenth (6.1)
acre site located at 475 Eccles Avenue, in the East of 101 Area Plan as shown and more
particularly described in Exhibit A, attached (the “Property”); and
D. WHEREAS, Owner has a legal or equitable interest in the Property subject to this
Agreement; and
E. WHEREAS, Owner has submitted a development proposal to the City that would permit
the development of the Property as depicted in the [Project Documents], prepared by
CAS Architects, Reed Associates and Kier & Wright attached hereto as Exhibit B; and
F. WHEREAS, prior to or concurrently with approval of this Agreement, following review
and recommendation by the Planning Commission and after a duly noticed public
hearing, the City Council, by Resolution No. [_____], certified a final environmental
impact report covering the Project (“EIR”) and adopted written findings, Conditions of
Project Approval (“Conditions of Approval”) and a Mitigation Monitoring and Reporting
Program (“MMRP”), which Conditions of Approval and MMRP are attached as Exhibit
C); and
G. WHEREAS, prior to or concurrently with approval of this Agreement, following review
and recommendation by the Planning Commission and after a duly noticed public
hearing, the City Council, by Resolution No. [____], approved a conditional use permit to
allow Owner to increase the base floor area ratio (“FAR”) from five tenths (0.5) to one
(1.0) based on an approved “Incentives Program” as provided in Municipal Code Section
20.110.003; and
D R A F T
3/3/2016
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H. WHEREAS, all proceedings necessary for the valid adoption and execution of this
Agreement have taken place in accordance with Government Code Sections 65864
through 65869.5, the California Environmental Quality Act (“CEQA”), and Chapter
19.60 of the Municipal Code; and
I. WHEREAS, the City Council and the Planning Commission have found that this
Agreement is consistent with the objectives, policies, general land uses and programs
specified in the South San Francisco General Plan as adopted on October 13, 1999 and as
amended from time to time; and
J. WHEREAS, on _______, 2016, the City Council adopted Ordinance No. _________
approving and adopting this Agreement and the Ordinance thereafter took effect on
________, 2016.
A G R E E M E N T
NOW, THEREFORE, the Parties, pursuant to the authority contained in Government
Code Sections 65864 through 65869.5 and Chapter 19.60 of the Municipal Code and in
consideration of the mutual covenants and agreements contained herein, agree as follows:
1. Effective Date
Pursuant to Section 19.60.140 of the Municipal Code, notwithstanding the fact that the
City Council adopts an ordinance approving this Agreement, this Agreement shall be
effective and shall only create obligations for the Parties from and after the date that the
ordinance approving this Agreement takes effect (“Effective Date”).
2. Duration
This Agreement shall expire twelve (12) years from the Effective Date, but in no event
later than December 31, 2028. Notwithstanding the foregoing, if litigation against the
Owner (or any of its officers, agents, employees, contractors, representatives or
consultants) to which the City also is a party should delay implementation or construction
on the Property of the “Project” (as defined in Section 3 below), the expiration date of
this Agreement shall be extended for a period equal to the length of time from the time
the summons and complaint is served on the defendant(s) until the judgment entered by
the court is final, and not subject to appeal; provided, however, that the total amount of
time for which the expiration date shall be extended as a result of such litigation shall not
exceed five (5) years.
3. Project Description; Development Standards For Project
The project to be developed on the Property pursuant to this Agreement (the “Project”)
shall consist of the phased replacement of existing buildings on the 6.1-acre project site
and construction of two new buildings and one parking structure, in multiple phases from
2016 to 2028, and exterior landscaping and driveways, and other related improvements,
to create a connected, pedestrian-friendly campus-style development, as more particularly
described in the Project Documents and as approved by the City Council.
D R A F T
3/3/2016
- 3 -
(a) The permitted uses, the density and intensity of uses, the maximum heights,
locations and total area of the proposed buildings, the development schedule, the
provisions for vehicular access and parking, any reservation or dedication of land,
any public improvements, facilities and services, and all environmental impact
mitigation measures imposed as approval conditions for the Project shall be
exclusively those provided in the City Council resolutions required to implement
the Project, the EIR dated [ _______ ], this Agreement, and the applicable
ordinances in effect as of the Effective Date, except as modified in this
Agreement. The Project will be redeveloped in one or two phases, at Owner’s
election. Each phase of development will adhere to the governing Municipal
Code provisions applicable to the Property as of the Effective Date (except as
modified by this Agreement), as well as the Conditions of Approval and the
MMRP set forth in Exhibit C hereto.
(b) Subject to Owner’s fulfillment of its obligations under this Agreement, upon the
Effective Date of this Agreement, the City hereby grants to Owner a vested right
to develop and construct on the Property all the improvements for the Project
authorized by, and in accordance with, the terms of this Agreement and the
applicable ordinances in effect as of the Effective Date.
(c) Upon such grant of right, no future amendments to the City General Plan, the Cit y
Zoning Code, the Municipal Code, or other City ordinances, policies or
regulations in effect as of the Effective Date shall apply to the Project, except
such future modifications that are not in conflict with and do not prevent
implementation of the Project; provided, however, that nothing in this Agreement
shall prevent or preclude the City from adopting any land use regulations or
amendments expressly permitted herein or otherwise required by State or Federal
Law.
(d) Owner shall cause the Project to be submitted for certification pursuant to the
Leadership in Energy and Environmental Design (“LEED”) Green Building
Rating System of the U.S. Green Building Council or other industry equivalent
agency. Owner shall use good faith efforts to achieve a “Silver” (or higher)
rating, pursuant to the LEED Green Building Rating System; provided, however,
that Owner shall not be in default under this Agreement if, notwithstanding
Owner’s good faith efforts, the Project does not receive a “Silver” (or higher)
rating.
4. Permits for Project
All required permits for the Project (“Project Permits”) shall comply with all applicable
Uniform Codes, the Municipal Code in effect as of the Effective Date, CEQA
requirements (including any required mitigation measures) and Federal and State Laws.
D R A F T
3/3/2016
- 4 -
5. Vesting of Approvals
Upon the City’s approval of this Agreement, the approval shall be vested in Owner and
its successors and assigns for the term of this Agreement, provided that the successors
and assigns comply with the terms and conditions of the Agreement, including, but not
limited to, submission of insurance certificates and bonds for the grading of the Property
and construction of improvements.
6. Cooperation Between Parties in Implementation of this Agreement
It is the Parties’ express intent to cooperate with one another and diligently work to
implement all land use and building approvals for development of the Property in
accordance with the terms of this Agreement. Accordingly, Owner and the City shall
proceed in a reasonable and timely manner, in compliance with the deadlines mandated
by applicable agreements, statutes or ordinances, to complete all steps necessary for
implementation of this Agreement and development of the Property in accordance with
the terms of this Agreement. The City shall proceed in an expeditious manner to
complete all actions required for the development of the Project, including, but not
limited to, the following:
(a) Scheduling all required public hearings by the City Council and City Planning
Commission; and
(b) Processing and checking all maps, plans, permits, building plans and
specifications and other plans relating to development of the Property filed by
Owner or its nominee, successor or assign as necessary for development of the
Property, and inspecting and providing acceptance of or comments on work by
Owner that requires acceptance or approval by the City.
Owner, in a timely manner, shall provide the City with all documents, applications, plans
and other information necessary for the City to carry out its obligations hereunder and to
cause its planners, engineers and all other consultants to submit in a timely manner all
necessary materials and documents.
7. Acquisition of Other Property; Eminent Domain
In order to facilitate and insure development of the Project in accordance with the City
Council’s approval, the City may assist Owner, at Owner’s request and at Owner’s sole
cost and expense, in acquiring any easements or properties necessary for the satisfaction
and completion of any off-site components of the Project required by the City to be
constructed or obtained by Owner in the City’s approval of the Project, in the event
Owner is unable to acquire such easements or properties or is unable to secure the
necessary agreements with the applicable property owners for such easements or
properties. Owner expressly acknowledges that the City is under no obligation to use its
power of Eminent Domain.
D R A F T
3/3/2016
- 5 -
8. Maintenance Obligations on Property
All of the Property subject to this Agreement shall be maintained by Owner or its
successors in perpetuity in accordance with City requirements to prevent accumulation of
litter and trash, to keep weeds abated, to provide erosion control, and to comply with
other requirements set forth in the Municipal Code, subject to City approval as permitted
or required by the Municipal Code.
(a) If Owner subdivides the property or otherwise transfers ownership of a parcel or
building in the Project to any person or entity such that the Owner, or Owner’s
member, partner, parent, or subsidiary, no longer owns a majority interest in a
parcel or building in the Project, Owner shall first establish an Owner’s
Association and submit Conditions, Covenants and Restrictions (“CC&Rs”) to the
City for review and approval by the City Attorney not to be unreasonably
withheld, conditioned or delayed. Said CC&Rs shall satisfy the requirements of
Section 19.36.040 of the Municipal Code.
(b) Any provisions of said CC&Rs governing the Project relating to the maintenance
obligations under this section shall be enforceable by the City.
9. New Taxes
Any subsequently enacted City-wide taxes shall apply to the Property, provided that:
(i) the application of such taxes to the Property is prospective; and (ii) the application of
such taxes would not prevent development in accordance with this Agreement.
10. Assessments
Nothing herein shall be construed to relieve the Property from common benefit
assessments levied against it and similarly situated properties by the City pursuant to and
in accordance with any statutory procedure for the assessment of property to pay for
infrastructure and/or services that benefit the Property.
11. Additional Conditions
Owner shall comply with all of the following requirements:
(a) Fees. Owner shall not be responsible for any fees imposed by the City in
connection with the development and construction of the Project, except as
outlined in Exhibit D attached hereto and incorporated herein. No fee
requirements (other than those identified herein) imposed by the City on or after
the Effective Date and no changes to existing fee requirements (except those
currently subject to periodic adjustments as specified in the adopting or
implementing resolutions and ordinances) that occurred on or after the Effective
Date, shall apply to the Project. Any application, processing, administrative, legal
and inspection fees that are revised during the term of this Agreement shall apply
to the Project provided that (i) such fees have general applicability; (ii) the
D R A F T
3/3/2016
- 6 -
application of such fees to the Property is prospective; and (iii) the application of
such fees would not prevent development in accordance with this Agreement.
(b) Transportation Demand Management Plan. Owner shall prepare an annual
Transportation Demand Management (TDM) report, and submit same to City, to
document the effectiveness of the TDM plan in achieving the goal of 35%
alternative mode usage by employees within the Project when the Project is built
out to a 1.0 FAR or less
The TDM report will be prepared by an independent consultant, retained by City with the
approval of Owner (which approval shall not be unreasonably withheld or delayed) and
paid for by Owner, which consultant will work in concert with Owner’s TDM
coordinator. The TDM report will include a determination of historical employee
commute methods, which information shall be obtained by survey of all employees
working in the redeveloped buildings on the Property. All non-responses to the employee
commute survey will be counted as a drive alone trip. TDM monitoring shall be required
and conducted pursuant to South San Francisco Municipal Code, Chapter 20.400, as that
Chapter may be revised, amended, or reorganized from time to time.
1) TDM Reports: The initial TDM report for each redeveloped building on
the Property will be submitted two (2) years after the granting of a
certificate of occupancy with respect to the building, and this requirement
will apply to all of the redeveloped buildings on the Property except the
parking facility. The second and all later reports with respect to each
building shall be included in an annual comprehensive TDM report
submitted to City covering all of the redeveloped buildings on the
Property which are submitting their second or later TDM reports.
2) Report Requirements: The goal of the TDM program is to encourage
alternative mode usage, as defined in Chapter 20.400 of the South San
Francisco Municipal Code. The initial TDM report shall either: (1) state
that the applicable property has achieved the Targeted Alternative Mode
Usage, based on the number of employees in the redeveloped buildings at
the time, providing supporting statistics and analysis to establish
attainment of the goal; or (2) state that the applicable property has not
achieved the Targeted Alternative Mode Usage, providing an explanation
of how and why the goal has not been reached, and a description of
additional measures that will be adopted in the coming year to attain the
Targeted Alternative Mode Usage.
3) Penalty for Non-Compliance: If after the initial TDM report, subsequent
annual reports indicate that, in spite of the changes in the TDM plan, the
Targeted Alternative Mode Usage is still not being achieved, or if Owner
fails to submit such a TDM report at the times described above, City may
assess Owner a penalty in the amount of Fifteen Thousand Dollars
($15,000.00) per year for each percentage point that the actual alternative
mode usage is below the Targeted Alternative Mode Usage goal.
D R A F T
3/3/2016
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i. In determining whether a financial penalty is appropriate, City may
consider whether Owner has made a good faith effort to meet the
TDM goals.
ii. If City determines that Owner has made a good faith effort to meet
the TDM goals but a penalty is still imposed, and such penalty is
imposed within the first three (3) years of the TDM plan
(commencing with the first year in which a penalty could be
imposed), such penalty sums, in the City’s sole discretion, may be
used by Owner toward the implementation of the TDM plan
instead of being paid to City. If the penalty is used to implement
the TDM Plan, an Implementation Plan shall be reviewed and
approved by the City prior to expending any penalty funds.
iii. Notwithstanding the foregoing, the amount of any penalty shall
bear the same relationship to the maximum penalty as the
completed construction to which the penalty applies bears to the
maximum amount of square feet of Office, Commercial, Retail and
Research and Development use permitted to be constructed on the
Property. For example, if there is 200,000 square feet of
completed construction on the Property included within the TDM
report with respect to which the penalty is imposed, the penalty
would be determined by multiplying Fifteen Thousand Dollars
($15,000.00) times a fraction, the numerator of which is 200,000
square feet and the denominator of which is the maximum amount
of square feet of building construction, excluding parking facilities,
permitted on the Property; this amount would then be multiplied by
the number of percentage points that the actual alternative mode
usage is below the Targeted Alternative Mode Usage goal.
iv. The provisions of this section are incorporated as Conditions of
Approval for the Project and shall be included in the approved
TDM for the Project.
(c) EIR. The Parties will adhere to the Conditions of Approval for the Project and
the Mitigations which result from the EIR and MMRP. Entitlement review for
future Project phases will be limited in scope, so long as consistent with the EIR
and the Project Documents.
(d) Climate Action Plan. The Project shall comply with the City of South San
Francisco Climate Action Plan Adopted February 13, 2014 (the “CAP”). The
applicable measures from the CAP are as follows:
1) Measure 2.1, Action 5 (provide conduit for future electric vehicle
charging installations);
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2) Measure 3.4, Action 1 (encourage high-albedo surfaces, as identified in
voluntary CALGreen standards)
3) Measure 4.1, Action 2 (requiring construction of new nonresidential
conditioned space 5,000 square feet or more to comply with one of the
following standards: (i) Meet a minimum of 50% of modeled building
electricity needs with on-site renewable energy sources; (ii) participate in
a power purchase agreement to offset a minimum of 50% of modeled
building electricity use; (iii) comply with CALGreen Tier 2 energy
efficiency requirements to exceed mandatory efficiency requirements by
20% or more.)
To comply with this Measure 4.1, Action 2, the Project must demonstrate
that it is projected to achieve the CAP target of a 50% or 20% reduction
(or offset) below the energy demand that would result if the Project were
built under the assumptions used in the CAP’s Adjusted Business As
Usual (ABAU) projections.
4) Measure 4.1, Action 3 (install conduit to accommodate wiring for solar);
and
5) Measure 6.1, Action 2 (Revitalize implementation and enforcement of the
Water Efficient Landscape Ordinance by undertaking one of the
following: (i) establishing a variable-speed pump exchange for water
features; (ii) limiting turf area in commercial and large multi-family
projects; (iii) restricting hours of irrigation to occur between 3:00 a.m. and
two hours after sunrise; (iv) installing irrigation controllers with rain
sensors; (v) landscaping with native, water-efficient plants; (vi) installing
drip irrigation systems; (vii) reducing impervious surfaces.
12. Indemnity
Owner agrees to indemnify, defend (with counsel selected by the City subject to the
reasonable approval of Owner) and hold harmless the City, and its elected and appointed
councils, boards, commissions, officers, agents, employees, and representatives from any
and all claims, costs (including legal fees and costs) and liability for any personal injury
or property damage which may arise directly or indirectly as a result of any actions or
inactions by Owner, or any actions or inactions of Owner’s contractors, subcontractors,
agents, or employees in connection with the construction, improvement, operation, or
maintenance of the Project, provided that Owner shall have no indemnification obligation
with respect to gross negligence or willful misconduct of the City, its contractors,
subcontractors, agents or employees or with respect to the maintenance, use or condition
of any public improvement after the time it has been dedicated to and accepted by the
City or another public entity (except as provided in an improvement agreement or
maintenance bond).
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13. Interests of Other Owners
Owner has no knowledge of any reason why Owner, and any other persons holding legal
or equitable interests in the Property as of the Effective Date, will not be bound by this
Agreement.
14. Assignment
(a) Right to Assign. Owner may at any time or from time to time transfer its right,
title or interest in or to all or any portion of the Property. In accordance with
Government Code Section 65868.5, the burdens of this Agreement shall be
binding upon, and the benefits of this Agreement shall inure to, all successors in
interest to Owner. As a condition precedent to any such transfer, Owner shall
require the transferee to acknowledge in writing that transferee has been
informed, understands and agrees that the burdens and benefits under this
Agreement relating to such transferred property shall be binding upon and inure to
the benefit of the transferee.
(b) Notice of Assignment or Transfer. No transfer, sale or assignment of Owner’s
rights, interests and obligations under this Agreement shall occur without prior
written notice to the City and approval by the City Manager, which approval shall
not be unreasonably withheld, conditioned or delayed. The City Manager shall
consider and decide the matter within ten (10) days after Owner’s notice,
provided all necessary documents, certifications and other information evidencing
the ability of the transferee’s ability to perform under this Agreement, are
provided to the City Manager.
(c) Exception for Notice. Notwithstanding Section 14(b), Owner may at any time,
upon notice to the City but without the necessity of any approval by the City,
transfer the Property or any part thereof and all or any part of Owner’s rights,
interests and obligations under this Agreement to: (i) any subsidiary, affiliate,
parent or other entity which controls, is controlled by or is under common control
with Owner, (ii) any member or partner of Owner or any subsidiary, parent or
affiliate of any such member or partner, or (iii) any successor or successors to
Owner by merger, consolidation, non-bankruptcy reorganization or government
action. As used in this subsection, “control” shall mean the possession, directly or
indirectly, of the power to direct or cause the direction of management or policies,
whether through the ownership of voting securities, partnership interest, contracts
(other than those that transfer Owner’s interest in the property to a third party not
specifically identified in this subsection) or otherwise.
(d) Release Upon Transfer. Upon the transfer, sale, or assignment of all of Owner’s
rights, interests and obligations under this Agreement pursuant to Section 14(a),
Section 14(b) or Section 14(c) of this Agreement, Owner shall be released from
the obligations under this Agreement, with respect to the Property, or portion
thereof, transferred, sold, or assigned, arising subsequent to the date of the City
Manager’s approval of such transfer, sale, or assignment or the effective date of
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such transfer, sale or assignment, whichever occurs later; provided, however, that
if any transferee, purchaser or assignee approved by the City Manager expressly
assumes any right, interest or obligation of Owner under this Agreement, Owner
shall be released with respect to such rights, interests and assumed obligations. In
any event, the transferee, purchaser or assignee shall be subject to all the
provisions hereof and shall provide all necessary documents, certifications and
other necessary information prior to City Manager approval, where such approval
is required as set forth in Section 14(b), above.
(e) Owner’s Right to Retain Specified Rights or Obligations. Notwithstanding
Section 14(a) and Section 14(c), Owner may withhold from a sale, transfer or
assignment of this Agreement certain rights, interests and/or obligations which
Owner shall retain, provided that Owner specifies such rights, interests and/or
obligations in a written document to be appended to or maintained with this
Agreement and recorded with the San Mateo County Recorder prior to or
concurrently with the sale, transfer or assignment. Owner’s purchaser, transferee
or assignee shall then have no interest in or obligations for such retained rights,
interests and obligations and this Agreement shall remain applicable to Owner
with respect to such retained rights, interests and/or obligations.
(f) Time for Notice. Within ten (10) days of the date escrow closes on any such
transfer, Owner shall notify the City in writing of the name and address of the
transferee. Said notice shall include a statement as to the obligations, including
any mitigation measures, fees, improvements or other conditions of approval,
assumed by the transferee. Any transfer which does not comply with the notice
requirements of this Section and Section 14(b) shall not release the Owner from
its obligations to the City under this Agreement until such time as the City is
provided notice in accordance with Section 14(b).
15. Insurance
(a) Commercial General Liability Insurance. At all times that Owner is constructing
any portion or phase of the Project, or any improvement related to any portion or
phase of the Project, Owner shall maintain in effect a policy of commercial
general liability insurance with a per-occurrence combined single limit of not less
than [ten million dollars ($10,000,000.00)]. With the exception of workers’
compensation and employer’s liability, this insurance shall include City as an
additional insured to the extent liability is caused by work or operations
performed by or on behalf of Owner.
(b) Workers Compensation Insurance. At all times that Owner is constructing any
portion or phase of the Project, or any improvement related to any portion or
phase of the Project, Owner shall maintain Worker’s Compensation insurance for
all persons employed by Owner for work at the Project site. Owner shall require
each contractor and subcontractor similarly to provide Worker’s Compensation
insurance for its respective employees. Owner agrees to indemnify the City for
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any damage resulting from Owner’s failure to maintain any such required
insurance.
(c) Evidence of Insurance. Prior to commencement of any construction of any
portion or phase of the Project, or any improvement related to any portion or
phase of the Project, Owner shall furnish the City satisfactory evidence of the
insurance required in subsections (a) and (b).
1) In the event of a reduction (below the limits required in this Agreement) or
cancellation in coverage, or an adverse material change in insurance
coverage and limits required in this Agreement, Owner shall, prior to such
reduction, cancellation or change, provide at least ten (10) days’ prior
written notice to the City, regardless of any notification by the applicable
insurer. If the City discovers that the policies have been cancelled or
reduced below the limits required in this Agreement and no notice has
been provided by either insurer or Owner, said failure shall constitute a
material breach of this Agreement.
2) In the event of a reduction (below the limits required by this Agreement)
or cancellation in coverage, Owner shall have five (5) days in which to
provide evidence of the required coverage during which time no persons
shall enter the Property to construct improvements thereon, including
construction activities related to the landscaping and common
improvements. Additionally, no persons not employed by existing tenants
shall enter the Property to perform such work until such time as the City
receives evidence of substitute coverage.
3) If Owner fails to obtain substitute coverage within ten (10) days, the City
may obtain, but is not required to obtain, substitute coverage and charge
Owner the cost of such coverage plus an administrative fee equal to ten
percent (10%) of the premium for said coverage.
(d) The insurance shall include the City, its elective and appointive boards,
commissions, officers, agents, employees and representatives as additional
insureds on the policies.
16. Covenants Run With the Land
The terms of this Agreement are legislative in nature, and apply to the Property as
regulatory ordinances. During the term of this Agreement, all of the provisions,
agreements, rights, powers, standards, terms, covenants and obligations contained in this
Agreement shall run with the land and shall be binding upon the Parties and their
respective heirs, successors (by merger, consolidation or otherwise) and assigns,
devisees, administrators, representatives, lessees and all other persons or entities
acquiring the Property, any lot, parcel or any portion thereof, and any interest therein,
whether by sale, operation of law or other manner, and they shall inure to the benefit of
the Parties and their respective successors.
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17. Conflict With State or Federal Law
In the event that State or Federal laws or regulations, enacted after the Effective Date,
prevent or preclude compliance with one or more provisions of this Agreement, such
provisions of this Agreement shall be modified (in accordance with Section 18 set forth
below) or suspended as may be necessary to comply with such State or Federal laws or
regulations. Notwithstanding the foregoing, Owner shall have the right to challenge, at
its sole cost, in a court of competent jurisdiction, the law or regulation preventing
compliance with the terms of this Agreement and, if the challenge in a court of competent
jurisdiction is successful, this Agreement shall remain unmodified and in full force and
effect.
18. Procedure for Modification Because of Conflict With State or Federal Laws
In the event that State or Federal laws or regulations enacted after the Effective Date
prevent or preclude compliance with one or more provisions of this Agreement or require
changes in plans, maps or permits approved by the City, the Parties shall meet and confer
in good faith in a reasonable attempt to modify this Agreement to comply with such State
or Federal law or regulation. Any such amendment or suspension of the Agreement shall
be approved by the City Council in accordance with Chapter 19.60 of the Municipal
Code.
19. Periodic Review
(a) During the term of this Agreement, the City shall conduct “annual” and/or
“special” reviews of Owner’s good faith compliance with the terms and
conditions of this Agreement in accordance with the procedures set forth in
Chapter 19.60 of the Municipal Code. The City may recover reasonable costs
incurred in conducting said review, including staff time expended and reasonable
attorneys’ fees.
(b) At least five (5) calendar days prior to any hearing on any annual or special
review, the City shall mail Owner a copy of all staff reports and, to the extent
practical, related exhibits. Owner shall be permitted an opportunity to be heard
orally or in writing regarding its performance under this Agreement before the
City Council or, if the matter is referred to the Planning Commission, then before
said Commission. Following completion of any annual or special review, the City
shall give Owner a written Notice of Action, which Notice shall include a
determination, based upon information known or made known to the City Council
or the City’s Planning Director as of the date of such review, whether Owner is in
default under this Agreement and, if so, the alleged nature of the default, a
reasonable period to cure such default, and suggested or potential actions that the
City may take if such default is not cured by Owner.
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20. Amendment or Cancellation of Agreement
This Agreement may be further amended or terminated only in writing and in the manner
set forth in Government Code Sections 65865.1, 65867.5, 65868, 65868.5 and Chapter
19.60 of the Municipal Code.
21. Agreement is Entire Agreement
This Agreement and all exhibits attached hereto or incorporated herein contain the sole
and entire agreement between the Parties concerning Owner’s entitlements to develop the
Property. The Parties acknowledge and agree that neither of them has made any
representation with respect to the subject matter of this Agreement or any representations
inducing the execution and delivery hereof, except representations set forth herein, and
each Party acknowledges that it has relied on its own judgment in entering this
Agreement. The Parties further acknowledge that all statements or representations that
heretofore may have been made by either of them to the other are void and of no effect,
and that neither of them has relied thereon in its dealings with the other.
22. Events of Default
Failure by either Party to perform any material term or provision of this Agreement shall
constitute a default. Owner shall also specifically be in default under this Agreement
upon the happening of one or more of the following events:
(a) If a warranty, representation or statement made or furnished by Owner to the City
is false or proves to have been false in any material respect when it was made; or,
(b) A finding and determination by the City made following an annual or special
review under the procedure provided for in Government Code Section 65865.1
and Chapter 19.60 of the Municipal Code that, upon the basis of substantial
evidence, Owner has not complied in good faith with the terms and conditions of
this Agreement; or,
(c) Owner fails to fulfill any of its obligations set forth in this Agreement and such
failure continues beyond any applicable cure period provided in this Agreement.
This provision shall not be interpreted to create a cure period for any event of
default where such cure period is not specifically provided for in this Agreement.
23. Procedure Upon Default
(a) Upon the occurrence of an event of default, either Party may terminate or modify
this Agreement in accordance with the provisions of Government Code Section
65865.1 and of Chapter 19.60 of the Municipal Code, provided Section 23(e) has
been complied with.
(b) The City shall not be deemed to have waived any claim of defect in Owner’s
performance if, on annual or special review, the City does not propose to
terminate this Agreement.
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(c) No waiver or failure by the City or Owner to enforce any provision of this
Agreement shall be deemed to be a waiver of any provision of this Agreement or
of any subsequent breach of the same or any other provision.
(d) Any actions for breach of this Agreement shall be decided in accordance with
California law. The remedy for breach of this Agreement shall be limited to
specific performance and attorneys’ fees as provided in Section 24(a).
(e) The non-defaulting Party shall give the defaulting Party written notice of any
default under this Agreement, and the defaulting Party shall have thirty (30) days
after the date of the notice to cure the default or to reasonably commence the
procedures or actions needed to cure the default; provided, however, that if such
default is not capable of being cured within such thirty (30) day period, the
defaulting Party shall have such additional time to cure as is reasonably
necessary.
24. Attorneys’ Fees and Costs
(a) Action by Party. If legal action by either Party is brought because of breach of
this Agreement or to enforce a provision of this Agreement, the prevailing Party is
entitled to reasonable attorneys’ fees and court costs.
(b) Action by Third Party. If any person or entity not a party to this Agreement
initiates an action at law or in equity to challenge the validity of any provision of
this Agreement or the Project approvals, the Parties shall cooperate in defending
such action. Owner shall bear its own costs of defense as a real party in interest in
any such action, and shall reimburse the City for all reasonable court costs and
attorneys’ fees expended by the City in defense of any such action or other
proceeding or payable to any prevailing plaintiff/petitioner.
25. Severability
If any material term or condition of this Agreement is for any reason held by a final
judgment of a court of competent jurisdiction to be invalid, and if the same constitutes a
material change in the consideration for this Agreement, then either Party may elect in
writing to invalidate this entire Agreement, and thereafter this entire Agreement shall be
deemed null and void and of no further force or effect following such election.
26. No Third Parties Benefited
No person other than the City, Owner, or their respective successors is intended to or
shall have any right or claim under this Agreement, this Agreement being for the sole
benefit and protection of the Parties and their respective successors. Similarly, no
amendment or waiver of any provision of this Agreement shall require the consent or
acknowledgment of any person not a party or successor to this Agreement.
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27. Binding Effect of Agreement
The provisions of this Agreement shall bind and inure to the benefit of the Parties
originally named herein and their respective successors and assigns.
28. Relationship of Parties
It is understood that this Agreement is a contract that has been negotiated and voluntarily
entered into by the City and Owner and that Owner is not an agent of the City. The
Parties do not intend to create a partnership, joint venture or any other joint business
relationship by this Agreement. The City and Owner hereby renounce the existence of
any form of joint venture or partnership between them, and agree that nothing contained
herein or in any document executed in connection herewith shall be construed as making
the City and Owner joint venturers or partners. Neither Owner nor any of Owner’s
agents or contractors are or shall be considered to be agents of the City in connection
with the performance of Owner’s obligations under this Agreement.
29. Bankruptcy
The obligations of this Agreement shall not be dischargeable in bankruptcy.
30. Mortgagee Protection: Certain Rights of Cure
(a) Mortgagee Protection. This Agreement shall be superior and senior to all liens
placed upon the Property or any portion thereof after the date on which this
Agreement or a memorandum of this Agreement is recorded with the San Mateo
County Recorder, including the lien of any deed of trust or mortgage
(“Mortgage”). Notwithstanding the foregoing, no breach hereof shall defeat,
invalidate, diminish or impair the lien of any Mortgage made in good faith and for
value, but all of the terms and conditions contained in this Agreement shall be
binding upon and effective against all persons and entities, including all deed of
trust beneficiaries or mortgagees (“Mortgagees”), who acquire title to the
Property or any portion thereof by foreclosure, trustee’s sale, deed in lieu of
foreclosure or otherwise.
(b) Mortgagee Not Obligated. No foreclosing Mortgagee shall have any obligation or
duty under this Agreement to construct or complete the construction of any
improvements required by this Agreement, or to pay for or guarantee construction
or completion thereof. The City, upon receipt of a written request therefor from a
foreclosing Mortgagee, shall permit the Mortgagee to succeed to the rights and
obligations of Owner under this Agreement, provided that all defaults by Owner
hereunder that are reasonably susceptible of being cured are cured by the
Mortgagee as soon as is reasonably possible. The foreclosing Mortgagee
thereafter shall comply with all of the provisions of this Agreement.
(c) Notice of Default to Mortgagee. If the City receives notice from a Mortgagee
requesting a copy of any notice of default given to Owner hereunder and
specifying the address for service thereof, the City shall deliver to the Mortgagee
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concurrently with service thereof to Owner, all notices given to Owner describing
all claims by the City that Owner has defaulted hereunder. If the City determines
that Owner is in noncompliance with this Agreement, the City also shall serve
notice of noncompliance on the Mortgagee, concurrently with service thereof on
Owner. Until such time as the lien of the Mortgage has been extinguished, the
City shall:
1) Take no action to terminate this Agreement or exercise any other remedy
under this Agreement, unless the Mortgagee shall fail, within thirty (30)
days of receipt of the notice of default or notice of noncompliance, to cure
or remedy or commence to cure or remedy such default or noncompliance;
provided, however, that if such default or noncompliance is of a nature
that cannot be remedied by the Mortgagee or is of a nature that can only
be remedied by the Mortgagee after such Mortgagee has obtained
possession of and title to the Property, by deed-in-lieu of foreclosure or by
foreclosure or other appropriate proceedings, then such default or
noncompliance shall be deemed to be remedied by the Mortgagee if,
within ninety (90) days after receiving the notice of default or notice of
noncompliance from the City, (i) the Mortgagee shall have acquired title
to and possession of the Property, by deed-in-lieu of foreclosure, or shall
have commenced foreclosure or other appropriate proceedings, and (ii) the
Mortgagee diligently prosecutes any such foreclosure or other proceedings
to completion.
2) If the Mortgagee is prohibited from commencing or prosecuting
foreclosure or other appropriate proceedings by reason of any process or
injunction issued by any court or by reason of any action taken by any
court having jurisdiction over any bankruptcy or insolvency proceeding
involving Owner, then the times specified above for commencing or
prosecuting such foreclosure or other proceedings shall be extended for
the period of such prohibition.
(d) Performance by Mortgagee. Each Mortgagee shall have the right, but not the
obligation, at any time prior to termination of this Agreement, to do any act or
thing required of Owner under this Agreement, and to do any act or thing not in
violation of this Agreement, that may be necessary or proper in order to prevent
termination of this Agreement. All things so done and performed by a Mortgagee
shall be as effective to prevent a termination of this Agreement as the same would
have been if done and performed by Owner instead of by the Mortgagee. No
action or inaction by a Mortgagee pursuant to this Agreement shall relieve Owner
of its obligations under this Agreement.
(e) Mortgagee’s Consent to Modifications. Subject to the sentence immediately
following, the City shall not consent to any amendment or modification of this
Agreement unless Owner provides the City with written evidence of each
Mortgagee’s consent, which consent shall not be unreasonably withheld, to the
amendment or modification of this Agreement being sought. Each Mortgagee
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shall be deemed to have consented to such amendment or modification if it does
not object to the City by written notice given to the City within thirty (30) days
from the date written notice of such amendment or modification is given by the
City or Owner to the Mortgagee, reasonable evidence of the delivery of which
notice shall be provided to the City if given only by Owner.
31. Estoppel Certificate
Either Party from time to time may deliver written notice to the other Party requesting
written certification that, to the knowledge of the certifying Party, (i) this Agreement is in
full force and effect and constitutes a binding obligation of the Parties; (ii) this
Agreement has not been amended or modified either orally or in writing, or, if it has been
amended or modified, specifying the nature of the amendments or modifications; and (iii)
the requesting Party is not in default in the performance of its obligations under this
Agreement, or if in default, describing therein the nature and monetary amount, if any, of
the default. A Party receiving a request hereunder shall endeavor to execute and return
the certificate within ten (10) days after receipt thereof, and shall in all events execute
and return the certificate within thirty (30) days after receipt thereof. However, a failure
to return a certificate within ten (10) days shall not be deemed a default of the Party’s
obligations under this Agreement and no cause of action shall arise based on the failure
of a Party to execute such certificate within ten (10) days. The City Manager shall have
the right to execute the certificates requested by Owner hereunder. The City
acknowledges that a certificate hereunder may be relied upon by permitted transferees
and Mortgagees. At the request of Owner, the certificates provided by the City
establishing the status of this Agreement with respect to any lot or parcel shall be in
recordable form, and Owner shall have the right to record the certificate for the affected
portion of the Property at its cost.
32. Force Majeure
Notwithstanding anything to the contrary contained herein, either Party shall be excused
for the period of any delay in the performance of any of its obligations hereunder, except
the payment of money, when prevented or delayed from so doing by certain causes
beyond its control, including, and limited to, major weather differences from the normal
weather conditions for the South San Francisco area, war, acts of God or of the public
enemy, fires, explosions, floods, earthquakes, invasions by non-United States armed
forces, failure of transportation due to no fault of the Parties, unavailability of equipment,
supplies, materials or labor when such unavailability occurs despite the applicable Party’s
good faith efforts to obtain same (good faith includes the present and actual ability to pay
market rates for said equipment, materials, supplies and labor), strikes of employees other
than Owner’s, freight embargoes, sabotage, riots, acts of terrorism and acts of the
government (other than City) and/or a material adverse change in the financial and
commercial real estate demand markets, conditions which indicate an insufficient
economic return, including resource scarcities that make construction prohibitively
expensive and/or the inability of Owner to obtain funds for the Project, due to the
financial marketplace, (other than Owner’s inability to obtain financing related to
Owner’s financial condition) and are beyond the control or without the fault of the party
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claiming an extension of time. The Party claiming such extension of time to perform
shall send written notice of the claimed extension to the other Party within thirty (30)
days from the commencement of the cause entitling the Party to the extension.
33. Rules of Construction and Miscellaneous Terms
(a) The singular includes the plural; the masculine gender includes the feminine;
“shall” is mandatory, “may” is permissive.
(b) Time is and shall be of the essence in this Agreement.
(c) Where a Party consists of more than one person, each such person shall be jointly
and severally liable for the performance of such Party’s obligation hereunder.
(d) The captions in this Agreement are for convenience only, are not a part of this
Agreement and do not in any way limit or amplify the provisions thereof.
(e) This Agreement shall be interpreted and enforced in accordance with the laws of
the State of California in effect on the date thereof.
(f) This Agreement may be executed in multiple originals, each of which is deemed
an original, and may be signed in counterparts.
34. Exhibits
Exhibits to this Agreement, including the following, are all incorporated into this
Agreement by reference, as if set forth fully herein.
Exhibit A — Legal Description and Map of Property
Exhibit B — Project Documents
Exhibit C — Conditions of Approval and EIR Mitigation and Monitoring
Program
Exhibit D — Applicable City Laws/Fees
35. Notices
All notices required or provided for under this Agreement shall be in writing and
delivered in person (to include delivery by courier) or sent by certified mail, postage
prepaid, return receipt requested or by overnight delivery service. Notices to the City
shall be addressed as follows:
City Clerk
P.O. Box 711
South San Francisco, CA 94083
Notices to Owner shall be addressed as follows:
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BMR-475 Eccles Avenue LLC
17190 Bernardo Center Drive
San Diego, CA 92128
Attn: Vice President, Real Estate Legal
A party may change its address for notice by giving notice in writing to the other party
and thereafter notices shall be addressed and transmitted to the new address.
***************************************************************************
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IN WITNESS WHEREOF this Agreement has been executed by the Parties on the day and year
first above written.
CITY:
CITY OF SOUTH SAN FRANCISCO
By: __________________________
City Manager
ATTEST:
__________________________
City Clerk
APPROVED AS TO FORM:
__________________________
City Attorney
OWNER:
BMR-475 ECCLES AVENUE LLC
By: ___________________________
Its: ___________________________
2614089.1
Exhibit A
Legal Description and Map of Property
475 Eccles LEGAL DESCRIPTION AND MAP OF PROPERTY EXHIBIT A
Page 1 of 3
475 Eccles LEGAL DESCRIPTION AND MAP OF PROPERTY EXHIBIT A
Page 2 of 3
475 Eccles LEGAL DESCRIPTION AND MAP OF PROPERTY EXHIBIT A
Page 3 of 3
Exhibit B
Project Documents
Exhibit C
Conditions of Approval and EIR Mitigation and Monitoring Program
Exhibit D
Applicable City Laws/Fees
DRAFT
3/3/16
Development Agreement, by and between
the City of South San Francisco and BioMed Realty Trust, LLC
EXHIBIT D – APPLICABLE LAWS/FEES
1. CURRENT SOUTH SAN FRANCISCO LAWS
Developer shall comply with the following City regulations and provisions applicable to
the Property as of the Effective Date (except as modified by this Agreement).
1.1 South San Francisco General Plan. The Developer will develop the Project in a
manner consistent with the objectives, policies, general land uses and programs specified in the
South San Francisco General Plan, as adopted on October 13, 1999 and as amended from time to
time.
1.2 East of 101 Area Plan. The Developer will develop the Project in a manner
consistent with the objectives, policies, general land uses and programs specified in the South
San Francisco East of 101 Area Plan, as adopted in July, 1994.
1.3 South San Francisco Municipal Code. The Developer shall construct the Project
in a manner consistent with the South San Francisco Municipal Code provisions, as applicable to
the Project as of the Effective Date (except as modified by this Agreement).
2. FEES, TAXES, EXACTIONS, DEDICATION OBLIGATIONS, AND
ASSESSMENTS
Developer agrees that Developer shall be responsible for the payment of the following
fees, charges, exactions, taxes, and assessments (collectively, “Assessments”). From time to
time, the City may update, revise, or change its Assessments. Further, nothing herein shall be
construed to relieve the Property from common benefit assessments levied against it and
similarly situated properties by the City pursuant to and in accordance with any statutory
procedure for the assessment of property to pay for infrastructure and/or services that benefit the
Property. Except as indicated below, the amount paid for a particular Assessment, shall be the
amount owed, based on the calculation or formula in place at the time payment is due, as
specified below.
2.1 Administrative/Processing Fees. The Developer shall pay the applicable
application, processing, administrative, legal and inspection fees and charges, as currently
adopted pursuant to City’s Master Fee Schedule and required by the City for processing of land
use entitlements, including without limitation, General Plan amendments, zoning changes,
precise plans, development agreements, conditional use permits, variances, transportation
demand management plans, tentative subdivision maps, parcel maps, lot line adjustments,
general plan maintenance fee, demolition permits, and building permits.
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2.2 Impact Fees (Existing Fees). Except as modified below, existing impact fees
shall be paid for net new square footage at the rates and at the times prescribed in the
resolution(s) or ordinance(s) adopting and implementing the fees.
2.2.1 East of 101 Traffic Impact Fee (Resolution 84-2007). East of 101 Traffic
Impact fees shall be paid for each Phase of the Project, in accordance with the resolution adopted
by the City Council at their meeting of May 23, 2007, and shall be determined based on the
application of the formula in effect at the time the City issues each building permit, and shall be
payable prior to the issuance of such building permit.
2.2.2 Oyster Point Grade Overpass Contribution Fee (Resolutions 102-96 &
152-96). Oyster Point Grade Overpass Contribution fees shall be paid for each Phase of the
Project, and shall be determined by the City Engineer, based on the application of the formula in
effect at the time the City issues each building permit, and shall be payable prior the issuance of
such building permit for each phase.
The fee will be calculated upon reviewing the information shown on the
applicant's construction plans and the latest Engineering News Record San Francisco
Construction Cost Index at the time of payment. The Engineering News Record San Francisco
construction cost index figure contained in the Oyster Point Grade Overpass Contribution fee
calculation is revised each month to reflect local inflation changes in the construction industry.
2.2.3 East of 101 Sewer Impact Fee (Resolution 97-2002). The City of South
San Francisco has identified the need to investigate the condition and capacity of the sewer
system within the East of 101 area. The existing sewer collection system was originally designed
many years ago to accommodate warehouse and industrial use and is now proposed to
accommodate uses, such as offices and biotech facilities, with a much greater sewage flow.
These additional flows, plus groundwater infiltration into the existing sewers, due to ground
settlement and the age of the system, have resulted in pumping and collection capacity
constraints.
The Developer shall pay the East of 101 Sewer Impact Fee, as adopted by the City
Council at their meeting of October 23, 2002. Sewer Impact fees shall be paid for each Phase of
the Project, and shall be determined based on the application of the formula in effect at the time
the City issues each building permit, and shall be payable prior to the issuance of such building
permit. The East of 101 Sewer Impact Fee is determined to be $4.25 per net new square foot of
development.
2.2.4 Child Care Impact Fee (SSFMC, ch. 20.310; Ordinance 1301-2001).
Prior to receiving a Building Permit for each Phase of the Project, the Owner shall pay the City’s
Childcare Fee, as described in South San Francisco Municipal Code Chapter 20.310.
2.2.5 Public Safety Impact Fee. (Resolution 97-2012) Prior to receiving a
building permit for each Phase of the Project, the Developer shall pay the Public Safety Impact
Fee, as set forth in Resolution No. 97-2012, adopted on December 10, 2012 to assist the City’s
Fire Department and Police Department with funding the acquisition and maintenance of Police
DRAFT
3/3/16
and Fire Department vehicles, apparatus, equipment, and similar needs for the provision of
public safety services.
2.2.6 Sewer Capacity Charge. (Resolution 39-2010) Prior to receiving a
building permit for Tenant Improvements in each Phase of the Project, the Developer shall pay
the Sewer Capacity Charge, as set forth in Resolution No. 39-2010.
2.2.7 General Plan Maintenance Fee (Resolution 74-2007).
2.3 Other Exactions.
2.3.1 Park-in-Lieu Fee. The City is evaluating a “Park In-Lieu Fee” to support
the creation of additional public open space in lieu of requiring that applicants avail one-half an
acre per 1,000 new employees, to the public in the East of 101 area. Owner shall pay a Park In-
Lieu Fee of $4.78 per square foot of development, excluding parking structures. The fee payable
may be reduced if the City adopts such a Park In-Lieu Fee applicable to developments in the East
of 101 area similar to the Life Science Campus at 475 Eccles Avenue Project and the amount
owed per square foot under that Park In-Lieu Fee is less than $4.78 per square foot in which case
Owner shall pay the amount set forth in the Park In-Lieu Fee applicable to developments in the
East of 101 area, rather than the $4.78 per square foot fee. Owner shall receive a credit to offset
a portion of the Park In-Lieu Fee, for development of private open space created within the Life
Science Campus at 475 Eccles Avenue Project. Owner’s credit shall be identical to the credit, if
any, allowed under the Park In-Lieu Fee program, if implemented, except that (i) in no case,
shall owner receive a credit offsetting less than 25% of Owner’s required fee, or more than 50%
of Owner’s required fee; and (ii) in no case shall zoning or building code required open areas,
including but not limited to the ten-percent landscaping requirement (SSFMC, §
20.300.007(F)(1)(a)) and setbacks, be counted towards any offsetting credit. Owner shall pay
the Park In-Lieu Fee once per phase, upon issuance of the first tenant improvement permit for
each phase, based upon the total square footage approved for development for that phase.
2.3.2 Transit Station or Ferry Terminal Enhancement Contribution. Owner
shall pay an in-lieu fee to be used for enhancing, enlarging, repairing, restoring, renovating,
remodeling, redecorating, maintaining, and/or refurbishing the Caltrain Station located at 590
Dubuque Avenue, the Oyster Point Ferry terminal and/or their associated facilities. The in-lieu
fee shall be in the amount of one dollar per square foot of building area excluding parking
structures for each phase of development and shall be payable in two (2) equal installments per
phase. One-half (1/2) of the in-lieu fee shall be payable substantially concurrently with, but not
later than, the issuance of the building permit for the shell of the building, and one-half (1/2) of
the in-lieu fee shall be payable prior to the issuance of a Certificate of Occupancy for the shell of
the building.
2.4 User Fees.
2.4.1 Sewer Service Charges (assessed as part of property tax bill)
2.4.2 Stormwater Charges (assessed as part of property tax bill)
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3/3/16
3. BUSINESS LICENSE TAX MODIFICATIONS
In the event that the City’s business license tax is modified and duly approved by voters,
and any subsequent tax modifications become applicable to the properties on the Project during
the term of this Agreement, Developer shall be responsible to pay the applicable business license
tax amounts, as modified.
2614091.1
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-646,Version:1
Report regarding a resolution authorizing the acceptance of $27,192 in grant funding from the San Mateo
County Human Services Agency to support science,technology,engineering and math (STEM)programming
at Library and Parks And Recreation Departments’after school homework program sites and amending the
Library Department’s fiscal year (FY) 2016-2017 Operating Budget. (Valerie Sommer, Library Director)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the acceptance of $27,192 in
grant funding from the San Mateo County Human Services Agency to support STEM programming at
Library and Parks and Recreation Departments’after school homework program sites and amending
the Library Department’s FY2016-2017 Operating Budget.
BACKGROUND/DISCUSSION
The Library and Parks and Recreation Departments have been awarded $27,192 from the San Mateo County
Human Services Agency to provide Science,Technology,Engineering,and Math (STEM)programming to 122
third through fifth grade students in the After School Education and Safety Program (ASES)sites at the
Community Learning Center,and Martin and Los Cerritos Elementary Schools.Programming will consist of
math homework support in alignment with the South San Francisco Unified School District adopted
curriculum,Math Expressions,STEM nights to provide families with the MakerSpace technology experience
and resources that promote parent participation in their child’s learning at home and at school,and
presentations from STEM career professionals.The grant includes $16,275 to purchase MakerSpace equipment
including a 3D Printer,a laptop,two Meccanoid robots,five iPad Pros,3Doodler Pens,and Snap Circuits.In
addition,students in Library and Parks and Recreation ASES programs will participate in a 10-week Hands On/
Minds On science series adapted by the California Academy of Sciences specifically for the project.The City’s
ASES programs will be able to use the project’s new equipment and science curriculum in future years.
This is the third phase of digital literacy training for homework program students.In Fall 2014,the after school
sites received digital literacy funding for the purchase of refurbished laptops as well as the delivery of computer
training for fourth and fifth graders.Staff members were also trained to support the development of digital
literacy in their classrooms and the use of computers in homework completion.The students developed new
computer navigation skills,the ability to research on the Internet,and an enhanced use of software such as
Microsoft Word and PowerPoint.As a culminating event,parents and children participated in a technology fair
that highlighted projects the children created.In Spring 2015,the City’s ASES programs received funding to
create and provide computer coding classes to fourth and fifth graders through a partnership with
Learningtech.org.Students also learned to research STEM careers and presented their work to their families in
a culminating Career Roundtable event.
FUNDING
Grant funds will be used to amend the Library Department’s current FY2016-2017 Operating Budget.Funds
City of South San Francisco Printed on 8/4/2016Page 1 of 2
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File #:16-646,Version:1
Grant funds will be used to amend the Library Department’s current FY2016-2017 Operating Budget.Funds
not expended in FY2016-2017 will be carried over into FY2017-2018.Receipt of these funds does not commit
the City beyond what is allowed by the grant.
CONCLUSION
Receipt of these funds will support STEM programming for 122 third through fifth grade students at Library
and Parks and Recreation Departments’after school homework programs.It is recommended that the City
Council accept $27,192 in grant funding and amend the Library Department’s FY2016-2017 Operating Budget.
City of South San Francisco Printed on 8/4/2016Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-647,Version:1
Resolution authorizing the acceptance of $27,192 in grant funding from the San Mateo County Human
Services Agency to support science, technology, engineering and math (STEM) programming at Library and
Parks And Recreation Departments’ after school homework program sites and amending the Library
Department’s fiscal year (FY) 2016-2017 Operating Budget.
WHEREAS,the City of South San Francisco (“City”)Library and Parks and Recreation Departments operate
After School Education and Safety Program (ASES)sites at the Community Learning Center,Martin
Elementary School and Los Cerritos Elementary School; and
WHEREAS,the San Mateo County Human Services Agency awarded a grant to the City in the amount of
$27,192 to fund STEM programming as part of the ASES after-school homework programs; and
WHEREAS,programming will consist of math homework support,STEM nights,a 10-week science series,
purchase of equipment including a 3D printer, and presentations from STEM career professionals; and
WHEREAS,staff recommends the acceptance of grant funding in the amount of $27,192 from the San Mateo
County Human Services Agency to support Library and Parks and Recreation after-school homework
programs; and
WHEREAS,the foregoing grant funds will be used to amend the FY2016-2017 operating budget of the Library
Department.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby accepts $27,192 in grant funding from the San Mateo County Human Services Agency and
amends the Library Department’s 2016-2017 Operating Budget in order to reflect an increase of $27,192.
*****
City of South San Francisco Printed on 8/19/2016Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-684,Version:1
Closed Session:
Conference with Real Property Negotiators:
(Pursuant to Government Code Section 54956.8)
Properties: 178-190 Airport Boulevard (APN 012-338-060 and 012-338-070)
Agency Negotiator: Alex Greenwood, ECD Director
Negotiating Parties: Sierra Investments and the City of South San Francisco
Under Negotiation: Price and terms for disposition of the property.
City of South San Francisco Printed on 8/4/2016Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-527,Version:1
Closed Session:
Conference with Legal Counsel - Anticipated Litigation
Initiation of litigation pursuant to paragraph (4) of subdivision of Section 54956.9: 1 case.
City of South San Francisco Printed on 8/4/2016Page 1 of 1
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