HomeMy WebLinkAboutMinutes 2017-01-18 @6:30 MINUTES
SPECIAL MEETING
(ea SA" CITY COUNCIL AND
SUCCESSOR AGENCY
vim_ o OF THE
`9i oTe CITY OF SOUTH SAN FRANCISCO
P.O. BOX 711 (City Hall, 400 Grand Avenue
South San Francisco, California 94083
Meeting to be held at:
CITY HALL
CITY MANAGER'S CONFERENCE ROOM
400 GRAND AVENUE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JANUARY 18, 2017
6:30 p.m.
CALL TO ORDER Time: 7:18 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino and Matsumoto,
Vice Mayor Normandy and Mayor Gupta.
Absent: None.
* For purposes of these minutes, members of the
Successor Agency are referred to in their Council
capacity. It is noted that both legislative bodies
convened and members acted pursuant to their
roles as Councilmembers and Successor Agency
Members as indicated.
AGENDA REVIEW
None.
PUBLIC COMMENTS
None.
ADMINISTRATIVE BUSINESS
1. Report regarding a resolution approving an agreement for design, pre-construction and
construction management and advisory services by and between the City of South San Francisco
and oyster Point Development, LLC. (Marian Lee, Assistant City Manager and Steve Mattas,
Assistant City Attorney)
la. Resolution 08-2017 approving the Agreement for Development Management Services with
Oyster Point Development, LLC and authorizing the City Manager to execute the
Agreement.
Assistant City Manager Lee and Assistant City Attorney Mattas presented the item and recommended
approval of the agreement for development management services with Oyster Point Development,
LLC and authorizing the City Manager to execute the Agreement.
Assistant City Attorney Mattas explained that the agreement would implement the Phase 1C
improvements and Phase IIC Clay Cap Repair (improvements) as set forth in Article III of the
Disposition and Development Agreement (DDA). These are obligations of the Successor Agency
and Oyster Point Development (OPD). The Redevelopment Agency had pre-funded the project and
the funds were placed into an escrow account. The City is not taking on any new obligations.
Clarification on the role of the City Council versus the Successor Agency was explained. The City
has the land use regulatory duties while the construction is the Successor Agency. The City will be
guaranteeing that the roads are being built to City standards. The presentation included information
about the construction plan and schedule as well as escalated conceptual project costs which
increased from 2011 from $36M to $44M. The costs are shared between the Successor Agency and
OPD based on the cost allocation in the DDA. Of the projected $8M increase, $5M would be subject
to Successor Agency, Oversight Board and Department of Finance (DOF) approval and the $3M
would be OPD's responsibility.
Councilmember Matsumoto asked who the staff contact person is, which is Marian Lee, Assistant
City Manager.
Councilmember Addiego asked what would happen if the Oversight Board does not agree. Assistant
City Attorney Mattas stated that it is an enforceable obligation per the DDA. If DOF does not agree,
there is a meet and confer process with DOF and if agreement could not be reached litigation would
need to take place.
In response to a question raised by Councilmember Matsumoto, this would be a prevailing wage
project.
Councilmember Addiego requested the increase to the Bay Trail to accommodate sea rise. The last
projection was for the year 2100 was 55 inches.
Vice Mayor Normandy asked how this will affect the Harbor. City Manager Futrell stated that the
Regional Water Quality Control Board has blessed the project and the parking lots to not have to be
redone.
Councilmember Garbarino stated that he met with OPD on January 17, 2017. He stated that there
was an issue with dust in the past and this will need to be addressed. OPD advised that they are
aware of the issue and are working on a plan to address the dust.
Councilmember Matsumoto reported that she met with OPD on January 17, 2017.
Mayor Gupta questioned who would be handling contractors and consultants. Assistant City
Attorney Mattas advised that the selection of consultants and contractors is handled by the Successor
Agency and OPD. SKS has been hired as an independent contractor for OPD.
SPECIAL CITY COUNCIL AND SUCCESSOR AGENCY MEETING January 18,2017
MINUTES PAGE 2
The process of unresolved conflict was discussed. The first level of escalation is the CEO of OPD
and the City Manager. If unable to resolve a subject with expertise will be brought in to make the
decision.
Withdrawals from the escrow account are done by the City Manager and the City Attorney who can
go to the bank and make the necessary funds to make the payment. Both original costs and overages
are outlined in the 2011 DDA.
Councilmember Matsumoto asked that the City ensure that the trees put into place will grow in South
San Francisco.
Motion—Councilmember Addiego/Second—Councilmember Garbarino: to approve Resolution No.
08-2017 approving the Agreement for Development Management Services with Oyster Point
Development, LLC and authorizing the City Manager to execute the Agreement. The resolution was
approved by a unanimous roll call vote.
ADJOURNMENT
Being no further business, Mayor Gupta adjourned the meeting at 8:23 p.m.
Submitted: Approved:
Margar4S. Roberts, Interim City Clerk Pradeep Gup ., Mayor
Successor Agency City of South San Francisco Successor Agency of City of South San
Francisco
Submitted: Approved:
jUrd,701-te.AA
Margaret S. Roberts, Interim City Clerk Pradeep Guifta, Mayor
City of South San Francisco City of South San Francisco
SPECIAL CITY COUNCIL AND SUCCESSOR AGENCY MEETING January 18,2017
MINUTES PAGE 3