HomeMy WebLinkAbout2017-02-02 e-packet@3:30Thursday, February 2, 2017
3:30 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
City Hall, City Manager's Conference Room
400 Grand Avenue, South San Francisco, CA
Budget Standing Committee of the City Council
Special Meeting Agenda
February 2, 2017Budget Standing Committee of the
City Council
Special Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the Budget Subcommittee of the City of South San Francisco will hold a Special Meeting on
Thursday, February 2, 2017 at 3:30 p.m., at City Hall, City Manager's Conference Room, 400 Grand
Avenue, South San Francisco, California.
Call To Order.
Roll Call.
Public Comments.
MATTERS FOR CONSIDERATION
Motion to Approve the Minutes of the meeting of December 19, 2016.1.
Report transmitting the Fiscal Year (FY) 2016-17 Mid-year financial report. (Richard
Lee, Director of Finance)
2.
Report transmitting the Ambulance Service Financial Report for Fiscal Year 2016-17
Quarter One and Quarter Two, and discussing write-off of $2,229,642.57 in
uncollectable ambulance billing accounts receivable. (Gerald Kohlmann, Fire Chief)
3.
Adjournment.
Page 2 City of South San Francisco Printed on 2/14/2017
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-167 Agenda Date:2/2/2017
Version:1 Item #:1.
Motion to Approve the Minutes of the meeting of December 19, 2016.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-162 Agenda Date:2/2/2017
Version:1 Item #:2.
Report transmitting the Fiscal Year (FY) 2016-17 Mid-year financial report.(Richard Lee, Director of Finance)
RECOMMENDATION
Staff requests that the Budget Standing Committee provide direction regarding FY 2016-17 Mid-year
budget adjustments.
BACKGROUND/DISCUSSION
At the mid-year point in Fiscal Year 2016-17,certain year-to-date General Fund revenues are projected to
exceed budget assumptions,and serve as indicators of a robust economy.Operating departments have diligently
kept year-to-date expenditures within budget through regular budget review and analysis,and expenditures are
projected to end the fiscal year within approved budget authority.
General Fund Revenues
Based on current year-to-date revenues,General Fund revenues are projected to end FY 2016-17 at $109.7
million, an increase of $4.0 million or 3.9 percent, as principally noted in the following revenue sources:
Property Taxes +$250,000
Current year secured property taxes are projected to be $250,000 above the FY 2016-17 Adopted Budget.On
average,the City receives 17 percent of the property tax levy on the assessed value of land and land
improvements.
Transient Occupancy Tax (TOT) +400,000 | Parking Tax +$200,000
There are three primary drivers that impact TOT revenues:
1.The City’s proximity to San Francisco International Airport (SFO);
2.The average room rate; and
3.Occupancy rates.
Through November 2016,passenger traffic at SFO was 6.2 percent more than the same period in the prior year.
If the trend holds true through December,SFO will have had 53.1 million passengers in 2016,breaking its
annual passenger traffic record for the 11th consecutive year.
Through October 2016,the overall occupancy rate remains high at 87.7 percent,and the average room rate of
$162 per night are indicative of vibrant tourism in the San Francisco Bay Area.Parking Tax revenues follow
similar trends that that of TOT,given the number of parking facilities and hotels that offer park and fly
services.
Motor Vehicle In-Lieu Tax (Vehicle License Fee) +$363,100
Since 1935,the State of California has collected an annual Vehicle License Fee (VLF)in lieu of assessing a
property tax on motor vehicles.In 1998,the state legislature began reducing the VLF rate from 2 percent to
0.65 percent of a vehicle’s value,and backfilled the difference with the State General Fund.In 2004,the state
passed the VLF-property tax swap,which backfilled lost VLF revenues with property tax that would have
otherwise been directed to schools through the Educational Revenue Augmentation Fund (ERAF).The StateCity of South San Francisco Printed on 1/26/2017Page 1 of 7
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otherwise been directed to schools through the Educational Revenue Augmentation Fund (ERAF).The State
General Fund backfills schools for the loss in ERAF funds.
VLF is remitted twice per fiscal year,at the same time as property tax revenues.Half is remitted in December,
and the remaining half in April.Based on the amount received in December,the projected year-end total will be
$363,100 above the adopted budget.
Program Reimbursement - Intergovernmental +$340,000 (one-time)
The Fire Department responded to three statewide mutual-aid fires this summer.The additional revenue
accounts for reimbursement from the Office of Emergency Services (OES).Staff is also requesting additional
appropriations to account for overtime costs incurred in responding to the call for mutual aid
Use of Money & Property +$2,380,000 (one-time)
The General Fund will receive $1.7 million from the sale of City-owned property located at 178-190 Airport
Boulevard,while the remaining $700 thousand in sale proceeds will be recognized by the Parking District
Fund.
The City’s share of net proceeds from the sale of the Successor Agency-owned property to Sares Regis will
bring $680 thousand into the General Fund,while the remaining net proceeds will be remitted to the other
taxing agencies within the former Redevelopment Agency.
Property Transfer Tax +$200,000
As a General Law city,South San Francisco receives $0.55 for every $1,000 of value for property sold in the
city.In 2016,there were 292 single family homes sold for an average sales price of $901,298.Given the current
potency of the local real estate market,property transfer taxes are projected to be $200 thousand more than the
adopted budget.
General Fund Expenditures
Including the $1.8 million in requested additional mid-year appropriations and $9.8 million in budget and
encumbrances that are projected to be rolled over to FY 2017-18,General Fund expenditures are projected to
be $2.1 million under budget by the end of the fiscal year.
City Clerk | SB 415 Notices +$20,000 (one-time)
At its September 28,2016 Regular Meeting,the City Council of the City of South San Francisco adopted
Ordinance No.1524-2016 (the Ordinance)in response to the California Voter Participation Rights Act,Senate
Bill 415 (SB 415).The Ordinance consolidates the election date for South San Francisco’s elected officials
with the date of the statewide elections in November of even-numbered years as mandated by Sections 14050-
14057 of the California Elections Code.The Ordinance also extends the terms of elected officials that are
scheduled to end in 2017 and 2019 for 12 months pursuant to Section 10403.5 of the Elections Code.The
Ordinance will become operative upon approval by the San Mateo County Board of Supervisors.
The County has begun the process of sending city and special district ordinances to the Board of Supervisors
for approval on a rolling basis.The County has given school districts priority consideration dates based upon an
Elections Code requirement that puts a deadline on school district approvals and does not apply to City
approvals.
On December 14,2016,the City received word from the County Elections Office that the Ordinance is
scheduled for approval by the Board of Supervisors at the February 14,2017 meeting of the Board of
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scheduled for approval by the Board of Supervisors at the February 14,2017 meeting of the Board of
Supervisors.After approval,the City must mail an individually addressed Notice to each of the City’s 31,548
registered voters within 30 days (Elections Code Section 10403.5[e]).The Notice must include the required text
in English,Spanish,Tagalog and Chinese and be set forth in a mailer that conspicuously sets it apart as election
related mail.The general consensus amongst San Mateo County cities and affiliates of the City Clerk’s
Association of California is that the City must send the Notice to each registered voter separately -it will not
suffice to issue one Notice to a household addressed to all registered voters residing there.
City Attorney | Legal Services & Settlements +$382,000
The City Attorney’s Office is requesting a mid-year budget amendment to account for additional expenditures
related to settlements and general legal services.The City settled a larger number of claims and there was a
higher volume of City-led initiatives necessitating legal services than originally anticipated for this fiscal year.
The increased volume and pace of City-led initiatives is anticipated to continue throughout the remainder of the
current fiscal year.The City Attorney’s Office has provided and will continue to provide substantial support in
structuring,strategizing and advising on these City-led initiatives,including but not limited to Measure W
Community Civic Campus project development,disposition of City-owned property,and research and analysis
related to potential development of City-owned properties with complex legal issues,such as the Oyster Point
Marina and the Brentwood Parking Lot.
City Manager | Oyster Point Phase IIC Master Plan and Technical Studies +$300,000 (one-time)
The City Council provided direction for staff to develop a Master Plan for Oyster Point Phase IIC.This effort is
needed now to coordinate efforts with the other phases of the project on site and discussions with the Harbor
District on a new JPA. The scope of work, schedule and budget are attached to the staff report.
City Manager | Oyster Point Area Municipal Services Study +$40,000 (one-time)
In addition,the City Manager’s office requests $40,000 in funds to conduct a Municipal Services Study for the
Oyster Point Area.This study will develop a needs assessment and cost estimate for public infrastructure and
services associated with development in the Oyster Point Area.
Human Resources | Succession Development/Legal Services/Class & Compensation +$45,000
The City Council appropriated $25,000 as part of the FY 2015-16 Adopted Budget for a city-wide succession
development initiative.However,the appropriations were not encumbered at the end of FY 2015-16,and all
unencumbered budget appropriations expire at the end of each fiscal year.Staff requests that the Council
appropriate $25,000 to support the succession development efforts.
Staff is requesting $15,000 in additional appropriations in the Human Resources Department operating budget
to account for legal services that address internal issues such as personnel,discipline,workers compensation
settlements and bargaining language.
Staff also requests $10,000 in additional appropriations for professional class and compensation research and
reporting services.
Fire Department | Mutual-aid overtime & various +$478,500
As mentioned above,the Fire Department responded to three statewide mutual-aid fires this summer.$340,000
in additional appropriations is needed to account for the cost of overtime,which is offset by reimbursement
from the Office of Emergency Services (OES).Other material mid-year appropriation requests are discussed
below,while a full list of Fire Department budget requests are included in the attached FY 2016-17 Mid-Year
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Budget Adjustments schedule.
The Fire Department requests $27,900 in additional funds to replace the department's current gas detection
monitors.These monitors are used to detect Oxygen,Carbon Monoxide,Hydrogen Sulfide,hydrocarbon lower
explosive limits,and volatile organic compounds.The detection of these gases at critical levels is important for
the safety of our employees and the community.These detection devices are used on multiple types of calls
ranging from Hazardous Materials incidents,odor investigations,known gas leaks,confined space incidents,
and every fire that we respond to ensuring that we limit our exposure to hazardous gases that cannot be detected
by normal human senses.Our current inventory has reached its serviceable life and the cost of maintenance and
repair is significantly increasing for each of these units.It is time to replace the current monitors with newer,
more reliable, technologically upgraded units which will have added capability and lower recurring repair cost.
Fire Department staff requests $15,000 in appropriations to purchase Knox box key security/retention devices
for Knox keys assigned to response apparatus.These devices would be used to secure the Knox key that each
apparatus currently carries in a simple combination safe.The Knox key vault provides tracking and
accountability by requiring a unique code for each employee that accesses the key.The vaults visually alert
crews while the key is removed from the vault.These vaults would be an increase in security to the
department’s 30 year old Knox key program.
Staff also requests $51,800 in additional funds to account for recruitment and providing personal protective
clothing costs for six personnel.Expenses also include a polygraph test,psychiatric evaluation,extensive
background evaluation and medical exam.The request also includes a Fire Captain promotional examination
scheduled for May 2017, which includes consultant services, materials, and a test location.
Public Works Department | Various operating & CIP +$455,000
The Public Works Department requests $10,000 in appropriations to accommodate supplies required by
additional work completed as a result of completing deferred street striping,upgrading existing signs to meet
reflectivity standards,and increased maintenance resulting from the agreement with the San Mateo County
Flood Control District.
Staff also requests $10,000 in funds to procure additional supplies necessary to conduct LED Street Lighting
Pilot Programs throughout South San Francisco.
Staff recommends that the City Council amend the FY 2016-17 Capital Improvement Program (CIP)in the
amount of $75,000 to fund or address any traffic related improvements identified by the City’s Traffic
Advisory Committee (TAC).This has historically been an annual project;however funding was omitted from
the 2016-17 annual budget request.
Public Works requests $250,000 to fund a Traffic Advisory Committee-recommended project to improve
pedestrian crossings at uncontrolled intersections across Grand Avenue.The project scope includes design,
construction,and installation of flashing beacons,enhanced signage,and passive detection at six crosswalks on
Grand Avenue between Airport Boulevard and Walnut Avenue.
Staff requests $100,000 to fund a project to demolish and remove the unsafe Colma Creek pedestrian
overcrossing.The overcrossing is owned by the Successor Agency,and is part of what is commonly known as
the PUC site.Once the PUC site has been sold,the City will recoup the cost from the sale proceeds from the
Successor Agency.
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Library Department | Increase hours for part-time staff/Position reclass +$28,600
The Library Department requests $26,200 in additional funds to account for additional hours from two of its
regular part-time Library Assistant IIs,increasing from 26 per week to 32,to address short-staffing during
continuing heavy-demand times.Staff requests that the City Council authorize permanently increase their
weekly hours to 32 hours per week.The Library currently has one additional part time regular Library Assistant
II,who is already scheduled for 32 hours per week.In addition to directly serving the public,both have taken
on new responsibilities,including support of makerspace and craft programming and taking a lead role with
technology,including maintaining the website and social media outreach.In addition,with the re-opening of
the Grand Avenue Branch Library in October,staff is busier providing more services to more people.It is very
important to retain regular staff.Relying on a large staff base of hourly positions has made it difficult to
maintain an acceptable skill level to meet community needs and expectations.By making their temporary
increase permanent, the Library Department will benefit from their continuing to serve in these roles.
Staff also requests $2,400 in additional appropriations to reclassify a Library Assistant II to Librarian I/II.The
reclassification will provide a career path for the incumbent to continue to grow with South San Francisco.The
incumbent has exceptional customer service and technology-assistance skills and is a high performing
employee.
Parks and Recreation | Classification and Compensation Study/Mobile phones +$67,800
Parks and Recreation Department requests $1,350 in appropriations to purchase mobile phones and pay for
monthly service for a Craftworker position that was filled in FY 2016-17 and the Aquatics Supervisor position
approved in the FY 2016-17 Adopted Budget.As a lead staff person on the Building Maintenance team
working out in the field,the Craftworker’s mobile phone will support the day to day management of
maintenance and repair needs in City facilities.Purchase of a mobile phone for the Aquatics Supervisor would
be in alignment with the policy of all Parks &Recreation managers and supervisors being assigned City cell
phones to support them in their roles overseeing the day to day maintenance and management of City programs,
parks, and facilities.
Staff also requests $48,000 in additional funds to account for the classification and compensation study that
recognized that Hourly Recreation Leaders who work as Preschool Teachers should be compensated at an
hourly rate for Preschool Teacher I or II.Calculation of the requested appropriations assumes that out of six
FTE hourly Recreation Leaders,half will fall under Teacher I qualifications,and the other half would be
qualified as Teacher II.The requested amount of $48,000 is based on the estimated additional cost to cover the
salary + benefits adjustment from January-June 2017 (est. $96,000 annually).
In addition,$11,000 in additional appropriations are needed to account for the classification and compensation
study of preschool teachers that was completed this fiscal year which resulted in changing preschool teacher
positions to flex positions,effective July 1,2016.Teacher I positions will be promoted to Teacher II upon
receipt of certifications required by Childcare licensing to act as a Site Director.
Further,staff requests $7,500 in funds to account for hourly Rec Leader IV (also known as sub-coordinators)
serving as "Acting Coordinators"in the After School Recreation Program that should be compensated at the
hourly rate for Recreation and Community Services Program Coordinators.The requested additional
appropriations are based on assumptions that "Acting Coordinators"serve about 20 hours per week annually.
This covers all After School Recreation Programs and Summer, Winter, and Spring Camp.
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Other Funds
Developer Deposits Fund
Bike and Pedestrian Master Plan Update +$250,000
Public Works staff requests that the City Council amend the FY 2016-17 Capital Improvement Program (CIP)
to include a project to update the Pedestrian and Bicycle Master Plan.Many of the projects identified in the
current plans have been constructed and funded through grants.Updating the plans will identify additional
projects for pedestrian and bicycle safety.The City’s General Plan Maintenance Reserve,currently with a
balance of $1.8 million, will serve as the funding source, which resides in the Developer Deposits Fund.
Permit Program User Licenses +$10,000
Staff requests that the City Council appropriate $10,000 to procure additional user licenses for the City’s permit
program,as the City is over its capacity for 25 licenses.The Permit Program Replacement Reserve will serve as
the funding source, which also resides in the Developer Deposits Fund, and has a balance of $193,800.
Train Station Enhancement In-Lieu Fee Fund
Caltrain Station Plaza Enhancement - Phase II Design +$95,000
This project will fund further urban design recommendations to improve the upcoming Caltrain Station
Improvement project.The project will include community and stakeholder engagement to select a range of
preferred options for upgrades to finish material,site furnishings,landscaping,and lighting and security
enhancements. Additionally, planning will include program preferences for the plaza and under-highway park.
Equipment Replacement Fund
Computer hardware replacement +$130,000
The IT Department requests that the City Council appropriate $130,000 of the Computer Hardware
Replacement Reserve,which resides in the Equipment Replacement Fund,and current has a balance of
$140,500.Additional funds are needed to account for the cost of desktop computer and printers on a city-wide
basis.
IT Fund
Import, Index and Search Building Department Files +$7,000
The Building Department has digitized over 30,000 files and now needs assistance to automate import of files
into the City’s document imaging server.This will allow for indexing,search capabilities and provide public
access to the files.
Parking District Fund
Sale Proceeds of 178-190 Airport +$700,000
Pursuant to the Purchase and Sale of the City-owned property located at 178-190 Airport Boulevard,the
Parking District receives $700,000 of the sale proceeds.
Park-In-Lieu Fee Fund
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Sares Regis Property +$1,700,000
Pursuant to the purchase and sale of Successor Agency-owned property by Sares Regis,the developer will pay
$1.7 million in Park-In-Lieu fees.
FUNDING
Approval of the additional appropriations will generate a projected net surplus of $5.4 million.Pursuant to the
City’s Reserves Policy,$2.2 million of the net surplus will be needed to fund minimum reserve requirements.
Staff recommends the remaining $3.3 million in net surplus be transferred to the City’s Infrastructure Reserve.
CONCLUSION
The City’s operating budget at the mid-year point remains on target.The additional revenues and offsetting
appropriations maintain the City’s prudent financial position.
Attachments:
1.General Fund Summary
2.Park-In-Lieu Fees Fund Summary
3.Developer Deposit Fund Summary
4.Train Station Enhancement In-Lieu Fee Fund Summary
5.Capital Improvement Project Fund Summary
6.Parking District Fund Summary
7.Equipment Replacement Fund Summary
8.Information Technology Fund Summary
9.Oyster Point Marina - Concept Plan Outline
10.FY 2016-17 Mid-Year Budget Adjustments
11.PowerPoint Presentation
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FY 2016-17 MID-YEAR BUDGET
GENERAL FUND SUMMARY
Revenues
Property Taxes 22,543,734$ 23,264,539$ 23,264,539$ 16,546,450$ 23,514,539
ERAF Refund from County 2,233,926 2,222,250 2,222,250 - 2,222,250
Sales Tax 17,710,425 23,105,336 23,105,336 8,462,794 23,105,336
Transient Occupancy Tax 13,442,951 13,100,000 13,100,000 6,367,837 13,500,000
Business License 1,375,875 1,300,000 1,300,000 962,972 1,300,000
Commercial Parking Tax 3,252,356 3,383,400 3,383,400 1,585,445 3,583,400
Franchise Fees 3,982,092 4,060,000 4,060,000 994,691 4,060,000
Building and Fire Permits 6,896,895 8,411,713 8,411,713 3,277,285 8,411,713
Motor Vehicle License & In-Lieu 5,770,060 5,770,060 5,770,060 3,066,615 6,133,160
Revenue from Other Agencies 2,063,600 1,024,896 1,636,561 662,351 1,985,973
Charges for Services 7,294,607 7,235,843 7,375,843 3,141,048 7,307,843
Administrative Charges 1,365,265 1,365,265 1,365,265 682,633 1,365,265
Fines 791,756 838,500 838,500 381,308 838,500
Use of Money & Property 3,079,978 3,071,500 3,071,500 1,286,648 5,451,500
Transfers In & Other 2,810,057 6,654,823 6,675,323 3,352,224 6,875,323
Add Prior Year Committed Reserves N/A N/A 3,951,003 3,951,003
Total Revenues 94,613,575$ 104,808,125$ 109,531,292$ 50,770,299$ 113,605,804$
Budget Expenditures
City Council 268,134$ 204,499$ 204,499$ 95,938$ 204,499$ -$ 204,499$
City Clerk 646,517 647,864 647,864 309,176 647,864 20,000 667,864
City Treasurer 118,788 123,340 123,340 49,617 123,340 - 123,340
City Attorney 782,389 802,002 802,002 391,904 802,002 382,000 1,184,002
City Manager 1,735,427 1,926,245 2,094,915 765,816 2,094,915 340,000 2,434,915
Finance 2,186,649 2,477,795 2,522,457 1,213,035 2,522,457 - 2,522,457
Non-Departmental 1,108,496 973,973 1,155,102 410,240 1,155,102 - 1,155,102
Human Resources 1,468,781 1,458,009 1,508,044 714,667 1,508,044 45,000 1,553,044
Economic & Community Dev 6,144,860 10,331,488 10,918,200 2,905,530 5,811,061 - 5,811,061
Fire 24,058,472 25,689,589 25,735,043 12,758,212 25,735,043 478,517 26,213,560
Police 25,319,520 27,104,498 27,234,498 12,745,365 27,234,498 9,412 27,243,910
Public Works 5,025,903 4,975,860 5,278,790 2,237,413 5,278,790 120,000 5,398,790
Library 4,681,186 5,051,647 5,254,059 2,558,503 5,254,059 28,638 5,282,697
Parks & Recreation 13,234,028 14,553,266 15,079,579 7,292,547 15,079,579 67,844 15,147,423
CIP 1,587,763 6,468,980 9,218,937 592,875 2,371,500 325,000 2,696,500
Transfers Out/Other 4,510,851 700,000 700,000 250,000 700,000 - 700,000
Total Expenditures 92,877,764$ 103,489,055$ 108,477,330$ 45,290,837$ 96,522,752.96$ 1,816,411$ 98,339,164$
Less Projected Purchase Order/CIP Rollover 9,831,416$ 9,831,416$
Net Surplus / (Deficit)7,251,636 5,435,225
20% of operating revenues 20,713,082$ 20,713,082$
Beginning balance 18,527,949$ 18,527,949
Amount needed to fully fund reserves 2,185,133$ 2,185,133
Remaining surplus to be transferred to Infrastructure Reserves 5,066,503$ 3,250,092
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2016-17
YTD
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2016-17
YTD
2016-17
Projected
2016-17
Requested
2016-17
Proposed
(Projected +
Requested)
2016-17
Projected
FY 2016-17
Mid-Year Budget Adjustments
Amount Account Type Fund Fund Department Description
132,000$ Expenditure 100 General Fund City Attorney Legal services
250,000 Expenditure 100 General Fund City Attorney Legal settlements
20,000 Expenditure 100 General Fund City Clerk SB 415 Change of Election Date Notice
300,000 Expenditure 100 General Fund City Manager OP Phase IIC Master Plan & Technical Studies
40,000 Expenditure 100 General Fund City Manager OPD Environmental Study with Michael Baker Int'l
340,000 Expenditure 100 General Fund Fire Reimbursable OT expense - statewide mutual aid
51,787 Expenditure 100 General Fund Fire New hire recruitment cost including protective clothing, test, consultations, etc.
27,940 Expenditure 100 General Fund Fire Replace 10 gas detection monitors
15,000 Expenditure 100 General Fund Fire 13 Knox key vaults to increase Knox key security
340,000 Revenue 100 General Fund Fire Reimbursable OT expense - statewide mutual aid
10,000 Expenditure 100 General Fund Fire Fire Staff development/training
8,090 Expenditure 100 General Fund Fire Replace Emergency Operations Center (EOC) tables
8,000 Expenditure 100 General Fund Fire MREs & Go Bags
5,400 Expenditure 100 General Fund Fire Replace Fire Admin reception area workstation
5,300 Expenditure 100 General Fund Fire New fire hose tester
5,000 Expenditure 100 General Fund Fire External waterproof ventilated storage for Personal Protective Turnout clothing
2,000 Expenditure 100 General Fund Fire Emergency preparedness kit/First aid kit for Safety inspectors
250,000 Revenue 100 General Fund General Property Tax
400,000 Revenue 100 General Fund General TOT
200,000 Revenue 100 General Fund General Commercial Parking Tax
200,000 Revenue 100 General Fund General Property Transfer Tax
363,100 Revenue 100 General Fund General Vehicle License Fee
680,000 Revenue 100 General Fund General City's share of sales proceeds for Sares Regis property
1,700,000 Revenue 100 General Fund General Sale proceeds of 178-190 Airport property
25,000 Expenditure 100 General Fund HR Succession Development
15,000 Expenditure 100 General Fund HR Legal fees for all HR related internal issues
5,000 Expenditure 100 General Fund HR Class and Compensation- Professional services for research and reporting capabilities.
2,400 Expenditure 100 General Fund Library Reclass Library Assistant II to Librarian I/II
13,119 Expenditure 100 General Fund Library Increase hours for PT Library Assistant IIs
13,119 Expenditure 100 General Fund Library Increase hours for PT Library Assistant IIs
48,000 Expenditure 100 General Fund P&R P&R Class/Comp Study - Hourly Rec Leaders
11,000 Expenditure 100 General Fund P&R Class/Comp study - Flex positions of Preschool Teacher I to Teacher II
7,500 Expenditure 100 General Fund P&R Class/Comp Study - Rec Leader IV/Acting Coordinators
844 Expenditure 100 General Fund P&R Phone and service- RCS supervisor position.
500 Expenditure 100 General Fund P&R Phone and service- new Craftworker position. Cost for suture year is estimated $644.00
9,412 Revenue 100 General Fund Police Bulletproof Vests DOJ grant
9,412 Expenditure 100 General Fund Police Bulletproof Vests DOJ grant
250,000 Expenditure 100 General Fund PW Grand Ave Ped improvements
100,000 Expenditure 100 General Fund PW Demolish Colma Creek Ped Bridge @ Antoinette
75,000 Expenditure 100 General Fund PW TAC-identified traffic-related improvements
10,000 Expenditure 100 General Fund PW Street striping, street signs, maintenance re: San Mateo County Flood Control District
10,000 Expenditure 100 General Fund PW LED Street Lighting Pilot Programs
1,700,000 Revenue 209 Park-In-Lieu Fees General Park in lieu Fee from Sares Regis
10,000 Expenditure 270 Developer Deposi IT TrakIT user licenses
250,000 Expenditure 270 Developer Deposi PW Bike Ped Master Plan updates
95,000 Expenditure 290 Train Station Enha ECD Caltrain Station Plaza Enhancement - Phase II Design
75,000 Expenditure 510 CIP Fund PW Traffic-related improvements in CIP identified by TAC;
75,000 Revenue 510 CIP Fund PW Transfer in from General Fund for traffic-related improvements
250,000 Revenue 510 CIP Fund PW Transfer in from General Fund for Grand Ave ped improvements
Revenue 510 CIP Fund ECD Transfer in from Train Station Enhancement In-Lieu Fee Fund for Caltrain Station Plaza Enhancement
Expenditure 510 CIP Fund ECD Caltrain Station Plaza Enhancement - Phase II Design; Project st1603
250,000 Expenditure 510 CIP Fund PW Grand Ave Ped improvements
700,000 Revenue 720 Parking District FuGeneral Parking District's share of sale proceeds for 178-190 Airport property
129,948 Expenditure 784 Equipment Replac IT Computer hardware
10,000 Expenditure 785 IT Fund IT TrakIT user licenses
7,000 Expenditure 785 IT Fund IT Import/index/search electronic files for Building Dept
FY 2016-17 Mid-Year Budget
Budget Standing Committee
February 2, 2017
Overview
General Fund Summary
General Fund Revenues
General Fund Mid-Year Budget Requests
Other Funds Mid-Year Budget Requests
CalPERS Discount Rate Reduction
General Fund Summary (in millions)
Description Projected
Total Revenues $113.6
Less: Total
Expenditures
$98.3
Less: Purchase Orders
to Roll Over
$9.8
Net Surplus $5.4
Surplus to Reserves $2.2
Remaining Surplus $3.2
General Fund Revenues
Property Taxes +$250k
TOT +$400k / Parking Tax +$200k
VLF +$363k
CalOES Reimbursement +$340k
Sale of Property +$2.4M
Property Transfer Tax +$200k
General Fund Mid-Year Budget
Requests
City Clerk – SB 415 Notices +$20k
City Attorney – Legal Svcs/Settlement
+$382k
City Manager – Oyster Point +$340k
◦$40k Municipal Services Study
◦$300k Master Plan & Technical Studies
HR – Succession Development/Legal
Svcs/Class & Comp +$45k
General Fund Mid-Year Budget
Requests (Continued)
Fire Department +$478k
◦$340k Mutual-aid overtime (reimburse f/
CalOES)
◦$30k Gas detection monitors
◦$15k Knox box key security
◦$52k Recruitment/PPE
General Fund Mid-Year Budget
Requests (Continued)
Public Works Department +$455k
◦$10k Street striping/signs/maintenance
◦$10k LED Street Lighting
◦$75k TAC-recommended traffic CIP
◦$250k Pedestrian crossings on Grand Ave
◦$100k Demolish Colma Creek overcrossing
General Fund Mid-Year Budget
Requests (Continued)
Library +$29k
◦$26k Additional hours for Library Assistant IIs
◦$3k Reclass Library Assistant II to Librarian I/II
Parks and Recreation +$68k
◦$66k Classification/Compensation Study
$48k Hourly Recreation Leaders
$11k Preschool Teachers
$7k Recreation Leader IV
◦$2k Craftworker & Aquatics Supervisor mobile
phones
Other Funds
Developer Deposits Fund
◦$250k Bike & Pedestrian Master Plan Update
◦$10k TrakIT user licenses
Train Station Enhancement Fee Fund
◦$95k Caltrain Station Plaza Enhancement
Design
Equipment Replacement Fund
◦$130k Computer hardware
Other Funds (Continued)
IT Fund
◦$7k Import/Index/Search Building files
Parking District Fund +$700k Sale
Proceeds
Park-In-Lieu Fees Fund +$1.7M Sares
Regis
CalPERS Discount Rate Reduction
Reduce from 7.5% to 7.0% over three
years
Projected cost to City over the next
decade:
◦$47M
Actual discount rate should be 6.25% –
6.50%
Questions/Discussions
PARK-IN LIEU FEES FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2016-17 YTD
12/31/16
Actual
2016-17
Projected
2016-17
Requested
2016-17
Proposed
(Projected +
Requested)
Interest Income-investments 7,980$ -$ -$ -$ -$ 1,700,000$ 1,700,000$
Unrealized Gains/Losses 6,715 - - -
Total Revenues 14,695$ -$ -$ -$ -$ 1,700,000$ 1,700,000$
Expenditures
Transfers 130,158$ -$ 574,512$ 57,200$ 574,512$ -$ 574,512$
Total Expenditures 130,158$ -$ 574,512$ 57,200$ 574,512$ -$ 574,512$
Surplus/(Deficit)(115,463)$ -$ (574,512)$ (57,200)$ (574,512)$ 1,700,000$ 1,125,488$
Plus Committed Reserves for CIP 574,512 574,512
Fund Balance 142,970$ 142,970$ 1,842,970$
* 1.7M from Sares Regis
DEVELOPER DEPOSITS FUND
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2016-17 YTD
Actual
12/31/16
2016-17
Projected
2016-17
Requested
2016-17
Proposed
(Projected +
Requested)
Revenues:
CHARGES FOR SERVICES $ 1,359,910 $ - $ - 279,584$ 359,020$ $ - 359,020
USE OF MONEY & PROPERTY 43,263 - - - - - -
Total Revenues 1,403,173$ -$ -$ 279,584$ 359,020$ -$ 359,020
Expenditures:
PAYROLL 29,201$ -$ 1,862$ 1,862$ -$ 1,862
SUPPLIES & SERVICES 533,665 - 158,650 96,394 - -
TRANSFERS OUT - - 260,000 260,000
Total Expenditures 562,866$ -$ 158,650$ 98,255$ 1,862$ 260,000$ 261,862
Surplus/(Deficit)840,307$ -$ (158,650)$ 181,329$ 357,158$ (260,000)$ 97,158
Fund Balance & Reserves 2,135,755$ 2,135,755$ 1,977,105$ 2,317,084$ 2,492,913$ 2,232,913$ 2,590,072$
FUND CHANGES & HIGHLIGHTS:
• Transfer $10,000 to IT Fund for TrakIT user licenses from database maintenance fees
• Transfer $250,000 to fund Bicycle Pedestrian Master Plan updates from General Plan Maintenance Reserve
TRAIN STATION ENHANCEMENT IN-LIEU FEE FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2016-17 YTD
12/31/16
Actual
2016-17
Projected
2016-17
Requested
2016-17
Proposed
(Projected +
Requested)
Train Station Enhancement Fee 201,996$ -$ -$ -$ -$ -$ -$
Total Revenues 201,996$ -$ -$ -$ -$ -$ -$
Expenditures
Transfers out to CIP -$ -$ -$ -$ -$ 95,000$ 95,000$
Total Expenditures -$ -$ -$ -$ -$ 95,000$ 95,000$
Surplus/(Deficit)201,996$ -$ -$ -$ -$ (95,000)$
Fund Balance 459,633$ 459,633$ 459,633$ 459,633$ 459,633$ 364,633$
FUND CHANGES & HIGHLIGHTS:
• Fee is collected pursuant to Development Agreements since 2015.
CAPITAL IMPROVEMENT FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2016-17 YTD
12/31/16
Actual
2016-17
Projected
2016-17
Requested
2016-17 Proposed
(Projected +
Requested)
Intergovernmental 2,131,810$ 4,098,180$ 7,642,593$ (176,297)$ (352,593)$ -$ (352,593)$
Other revenues 612,121 250,000 250,000 - -$ - -$
Other Financing Sources - - 218,917 65,135 130,270$ - 130,270$
Transfers In for CIP Expenses 6,161,203 8,904,200 22,527,480 1,582,831 3,165,661$ 420,000 3,585,661$
Transfers In from Infrastructure Reserves 201,996 - - 5,103 10,206$ 10,206$
Total Revenues 9,107,129$ 13,252,380$ 30,638,990$ 1,476,772$ 2,953,544$ 420,000$ 3,373,544$
Expenditures
Salaries and Benefits 401,492$ 182,424$ 364,847$ -$ 364,847$
Supplies and Services 8,137,242 13,252,380 31,025,750 3,531,195 7,062,391$ 420,000 7,482,391
Total Expenditures 8,538,734$ 13,252,380$ 31,025,750$ 3,713,619$ 7,427,238$ 420,000$ 7,847,238$
Surplus/(Deficit)568,395$ -$ (386,760)$ (2,236,847)$ (4,473,694)$ -$ (4,473,694)$
Committed reserves for rollover Enc - - 4,184,439 - 4,184,439 4,184,439
Fund Balance 367,023$ 367,023$ 4,164,702$ (1,869,824)$ 77,768$ 367,023$ 77,768$
Infrastructure Reserve 10,316,270 5,889,318 5,889,318 - 5,889,318 5,889,318
ADA Improvement Reserve 386,758 - - - -
PARKING FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2016-17 YTD
12/31/16
Actual
2016-17
Projected
2016-17
Requested
2016-17
Proposed
(Projected +
Requested)
Charges for Services:
Parking Permit Fees 116,884$ 95,000$ 95,000$ 90,482$ 180,964$ -$ 180,964$
Parking Meter Fees 646,079 555,000 555,000 300,562 601,124 - 601,124$
Miller Ave Parking Garage 80,235 50,000 50,000 37,967 75,934 - 75,934$
Interest/Other Income 32,012 10,000 10,000 - - 700,000 700,000$
Total Revenues 875,210$ 710,000$ 710,000$ 429,011$ 858,022$ 700,000$ 1,558,022$
Expenditures
Payroll 268,371$ 339,876$ 339,876$ 173,276$ 346,552$ -$ 346,552$
Supplies & Services 265,159 196,292 716,211 101,983 203,966 - 203,966
Capital Outlay 257,063 - - -
Interdepartmental Charges 104,682 104,986 104,986 52,493 104,986 - 104,986
Total Expenditures 895,275$ 641,154$ 1,161,073$ 327,752$ 655,504$ -$ 655,504$
Surplus/(Deficit)(20,065)$ 68,846$ (451,073)$ 101,259$ 202,518$ 700,000$ 902,518$
Fund Balance 1,912,780$ 1,981,626$ 1,461,707$ 2,014,039$ 2,115,298$ 2,612,780$ 2,815,298$
Reserve for Elevator Replacement 480,000 480,000 480,000
Available Fund Balance 1,912,780$ 1,981,626$ 1,461,707$ 1,534,039$ 1,635,298$ 2,612,780$ 2,335,298$
FUND CHANGES & HIGHLIGHTS:
• $700 thousand in share of net proceeds from of sale of City-owned property at 178-190 Airport Boulevard
EQUIPMENT REPLACEMENT FUND
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2016-17 YTD
Actual
12/31/16
2016-17
Projected
2016-17
Requested
2016-17 Proposed
(Projected +
Requested)
USE OF MONEY & PROPERTY 84,336$ 95,000$ 95,000$ -$ 95,000$ -$ 95,000$
LEASE FINANCING & CHARGES TO DEPTS 1,678,461 1,854,155 1,854,155 561,368 1,854,155 - 1,854,155
TRANSFERS - - - - - - -
Total Revenues 1,762,796$ 1,949,155$ 1,949,155$ 561,368$ 1,949,155$ -$ 1,949,155$
Expenditures
SUPPLIES & SERVICES (71,606)$ 211,844$ 464,614$ 104,289$ 594,562$ 129,948$ 724,510$
CAPITAL OUTLAY 723,168 1,388,156 3,239,651 1,414,478 3,239,651 - 3,239,651
DEBT SERVICE 631,419 631,419 631,419 370,903 631,419 - 631,419
TRANSFERS 108,923 100,000 288,669 54,147 288,669 - 288,669
Total Expenditures 1,391,904$ 2,331,419$ 4,624,352$ 1,943,817$ 4,754,301$ 129,948$ 4,884,249$
Surplus/(Deficit)370,892$ (382,264)$ (2,675,197)$ (1,382,449)$ (2,805,146)$ (129,948)$ (2,935,094)$
Plus Committed Reserve for Carry Over Encumbrances 1,939,265$ 1,939,265$ 1,939,265$
Fund Balance 1,375,879$ 993,615$ 639,947$ 1,932,695$ 509,998$ 380,050$ 380,050$
FUND CHANGES & HIGHLIGHTS:
• $130,000 requested for computer hardware replacement costs in multiple departments
INFORMATION TECHNOLOGY FUND SUMMARY
2015-16 Actual
2016-17
Adopted
2016-17
Amended
2016-17 YTD
Actual
12/31/16
2016-17
Projected
2016-17
Requested
2016-17 Proposed
(Projected +
Requested)
Revenues:
CHARGES FOR SERVICES $ 45,701 $ 40,000 $ 40,000 12,635$ 40,000$ $ - 35,467
USE OF MONEY & PROPERTY 12,028 14,000 14,000 - 14,000 - 1,658
OTHER REVENUES 2,192,903 2,192,902 2,192,902 1,096,451 2,192,902 10,000 1,644,677
Total Revenues 2,250,631$ 2,246,902$ 2,246,902$ 1,109,086$ 2,246,902$ 10,000$ 1,681,802
Expenditures:
PAYROLL 1,068,138$ 1,386,041$ 1,386,041$ 571,875$ 1,386,041$ 0 827,548
SUPPLIES & SERVICES 919,830 1,045,582 1,679,399 612,784 1,679,399 17,000 623,645
INTERDEPARTMENTAL CHARGES 9,677 11,077 11,077 5,539 11,077 - 5,461
Total Expenditures 1,997,645$ 2,442,700$ 3,076,517$ 1,190,198$ 3,076,517$ 17,000$ 1,456,654
Surplus/(Deficit)252,987$ (195,798)$ (829,615)$ (81,112)$ (829,615)$ (7,000)$ 225,148
Fund Balance & Reserves 853,275$ 657,476$ 23,660$ 772,163$ 23,660$ 16,660$ 7,000$
FUND CHANGES & HIGHLIGHTS:
• $10,000 to fund TrakIT user licenses from Developer Deposit Fund database maintenance fees
• $7,000 to fund import, index and search Building Department files
Oyster Point Marina – Phase 2 Concept Plan
Task 1 – Concept Plan (Total Budget of $150,000)
a. Public Engagement Plan - $30,000
i. Public Visioning Workshops
ii. Stakeholder Engagement
b. Parks and Open Space Framework Plan - $20,000
i. Open Space Constraints (Wind Study)
ii. Open Space Programming
iii. Landscape Plan
iv. Special Events
c. Marina Improvement Plan - $20,000
i. OP Marina Facilities: Upland Uses
ii. OP Marina Facilities: Water Dependent Uses
iii. Time of User Study (how to attract different segments of the population based on programming
and open space types)
d. Hotel Parcel RFQ Snapshot (info item only, completed under separate contract)
e. Transportation and Connectivity - $15,000
i. Connectivity to Transit/Shuttle/Etc
ii. Pedestrian and Bicycle facilities
iii. Parking Study (Structure/Surface) and Strategy
iv. Wayfinding
f. Commercial/Retail Market Study - $35,000
g. Rough Cost Estimating - $20,000
Task 2 - Master Plan / CEQA (Total Budget of $150,000)
a. Master Plan Preparation - $10,000
b. Refined Cost Estimates - $20,000
i. Costs for construction, operation and maintenance that may be expected with regard to plan
implementation
c. Implementation Strategy - $20,000
i. Schedule, responsibility, priority for improvements, action steps needed for implementation
d. CEQA Preparation and Adoption - $100,000
Milestones
- March 2017 – Release RFP
- April 2017 – Select Consultant Team
- Summer 2017 – Public Engagement Meetings and Technical Studies
- Fall 2017 – Technical Plans Completed, Study Sessions on Alternative Concepts, Determine Preferred
Alternative
- Winter 2017 – Rough Cost Estimating, Acceptance of Concept Plan
- 2018 – Master Plan Preparation / CEQA
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-185 Agenda Date:2/2/2017
Version:1 Item #:3.
Report transmitting the Ambulance Service Financial Report for Fiscal Year 2016-17 Quarter One and Quarter
Two, and discussing write-off of $2,229,642.57 in uncollectable ambulance billing accounts receivable.
(Gerald Kohlmann, Fire Chief)
RECOMMENDATION
It is recommended that the Budget Subcommittee accept staff’s ambulance service financial report for
Fiscal Year 2016-17 quarter one and quarter two,and discuss the write-off of $2,229,642.57 in
uncollectable ambulance billing accounts receivable.
BACKGROUND/DISCUSSION
The purpose of this staff report is to update the Budget Subcommittee on the South San Francisco Fire
Department (SSFFD) ambulance service financial status, and to write off uncollectable aged receivables.
Staff first reported SSFFD ambulance transportation financial practices to the City Council on December 16,
2015.In that report,staff detailed current accounting practices,provided the history of department operations,
and sought direction on future processes for accounting and collection activities.Since that first report,staff has
implemented all recommended actions and practices,and provided memos to City Council to provide an update
on progress.
Staff referred $4,160,743 of aged receivables to Resolve Insurance Systems (RIS),the City’s secondary billing
contractor.The secondary billing process is the final step in attempting to collect on unpaid account balances.
Staff deferred write-off requests until these referred accounts could be verified as uncollectable.
Guidance received through our relationship with the new billing contractor shaped training provided to SSFFD
field personnel to maximize the collection opportunity on every patient care report (PCR).By reviewing our
initial PCRs,Novato Fire Protection District (NFPD)staff was able to identify specific areas for improvement.
Based on the emphasis on these identified elements,all SSFFD response personnel receive ongoing PCR
training within their continuous education requirement.Due to this training,PCR and billing documentation has
significantly improved and prepared us to receive the highest allowable reimbursement for transports provided
by City ambulances.
ALS ambulance revenue was $367,759 during quarter one.This was comprised of:$143,044 in July;$125,053
in August;and $99,662 in September.Quarter two revenue was $348,296,comprised of:$79,153 in October;
$155,601 in November;and $113,542 in December.See Attachment 1 Quarter One and Quarter Two Monthly
Revenue.
Fiscal Year 2016-17 ALS ambulance revenue,including adjustments as of December 31,2016,is $715,589.At
this time last year,ALS revenues were $809,505.Focused discussions with Novato Fire Protection District
(NFPD)have determined that a temporary delay in processing PCRs is the reason for reduced revenues so far in
FY 2016-17.It is anticipated that the revenues we should have seen in Quarter two will arrive later in FY 2016-
17.
City of South San Francisco Printed on 1/30/2017Page 1 of 3
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File #:17-185 Agenda Date:2/2/2017
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The net operational cost of the ALS ambulance service has increased in FY 2016-17,reflecting the increase in
personnel costs and the reduced revenue noted above.EMS supplies consumption has increased due to a 3
percent increase in patient transports (1999 transports in FY 2016-17 quarters one and two),but have been
mitigated by increased administrative controls over product selection and ordering.
During quarter one,the BLS ambulance service generated $62,222 of revenue.This was made up of $26,273 in
July;$22,799 in August;and $13,150 in September.Quarter two for the BLS ambulance yielded $64,302 of
revenue:$9,267 in October;$40,833 in November;and $14,202 in December.See Attachment 1 Quarter One
and Quarter Two Monthly Revenue.
The revenue differences in each month do not necessarily correlate to fluctuations in transport volume,but are
associated with a delay in ambulance billing procedures by the City’s contractors.During the transition to the
new billing contractor, there were procedural differences that emerged and have been rectified.
BLS ambulance revenues have increased due to operational changes made by staff and from improvements in
patient care documentation.Staff modified BLS ambulance hours to 12 hours per day,weekdays and special
events only,instead of seven days per week.We have also focused the BLS ambulance on supporting the two
ALS ambulances more frequently,which reduces the number of incidents where we have to rely on private
ambulances.
BLS ambulance revenues through quarter two of FY 2016-17 are $121,515,with an additional $7,747
generated by Health and Safety educational programs delivered by BLS staff.This is an increase in revenue
compared to this time last year of $76,774.35.Improved training and accuracy related to documentation has
proven to be worthwhile and has been validated by the increase in BLS revenue,even though BLS ambulance
call volume has decreased.The BLS program has contributed $33,695 to the Emergency Medical Services
program so far this fiscal year.
In summary,ALS ambulance operational costs consisting of personnel and supplies were $1,562,396.
Revenues for quarter one and quarter two totaled $715,589,resulting in costs exceeding revenues by $846,806.
BLS ambulance operational costs consisting of personnel and supplies were $95,567.BLS transport and Health
&Safety training revenues for quarter one and quarter two totaled $129,262,resulting in an ambulance
program offset of $33,695. See Attachment 2 ALS and BLS Financial Summaries.
Under City Council direction,SSFFD staff has worked with Finance to develop a hardship waiver process.
Since initiating this process,a few customers have contacted SSFFD for hardship waiver write-off,but only one
account has been approved by the Finance Director,totaling $2,265.This amount is included in the requested
write-off.
As of December 31, 2016, the accounts receivable balance is $8,859,086.81, which includes:
·$3,114,162 is from active accounts (180 days or less);
·$823,964 (ADPI, greater than 180 days);
·$862,833 (NFPD, greater than 180 days); and
·$4,058,129 is being worked by RIS secondary billing.
As of December 2015,account balances unpaid after being processed by the ambulance billing contractors are
being forwarded to Resolve Insurance Services (RIS)for secondary billing,which employs proprietary
processes and technology to locate potential commercial or governmental payment sources.Secondary billing
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File #:17-185 Agenda Date:2/2/2017
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processes and technology to locate potential commercial or governmental payment sources.Secondary billing
does not involve contact with the patient or a formal collection process.RIS is currently working 3194 accounts
totaling $4,058,129.RIS processed the oldest,most at-risk accounts first and has collected $71,617.See
Attachment 3 which illustrates the billing process from transport to account closure,whether by payment,write
off or a combination of both.
Of the $4,058,129 being processed by RIS,$2,229,642.57 has completed the secondary billing phase and there
are no more steps remaining in our current billing process.Therefore,staff is recommending the write-off of
$2,229,642.57. See Attachment 4 Recommended write-off Accounts Summary.
CONCLUSION
It is recommended that the Budget Subcommittee accept the ambulance services financial report and discuss
the write-off of $2,229,642.57 of the ambulance billing accounts receivable balance that has been determined
uncollectable.
Attachments:
1.Quarter One and Quarter Two Monthly Revenue
2.ALS and BLS Financial Summaries
3.Billing Process Graphic
4.Recommended Write-off Accounts Summary
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February 2, 2017 1
AMBULANCE FINANCIAL STAFF REPORT ATTACHMENT 1
Quarter One and Quarter Two Monthly Revenue
FY 2016‐17 ‐ Quarter One Revenue
ALS REVENUE BLS Revenue
Month Amount Month Amount
July $77,820 July $12,219
August $280,772 August $49,771
September $9,167 September $232
Adjustments* ‐$10,274 Adjustments* ‐$5,009
Total $357,484 Total $57,212
FY 2016‐17 ‐ Quarter Two Revenue
ALS REVENUE BLS Revenue
Month Amount Month Amount
October $38,341 October $7,113
November $257,770 November $47,155
December $52,185 December $10,034
Adjustments* $9,809 Adjustments* $0
Total $358,105 Total $64,302
Grand Total
ALS $715,589 BLS $121,515
$837,104
*Adjustments include refunds to insurance companies or patients, and revenue owed to SSFFD.
February 2, 2017 2
AMBULANCE FINANCIAL STAFF REPORT ATTACHMENT 2
ALS and BLS Financial Summaries
ALS FINANCIAL SUMMARY
Personnel Cost $1,384,481
Supplies $177,915
Total Cost $1,562,396
Revenue $715,589
Annual net cost -$846,807
BLS FINANCIAL SUMMARY
Personnel Cost $90,492
Supplies $5,075
Total Cost $95,567
Transport Revenue $121,515
Health & Safety Revenue $7,747
Revenue Total $129,262
EMS Program Offset $33,695
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February 2, 2017 4
AMBULANCE FINANCIAL STAFF REPORT ATTACHMENT 4
Recommended Write‐Off Summary
Year # of Accounts Balance
2004 2 $1,010.41
2009 1 $641.90
2010 3 $2,777.46
2011 10 $9,716.40
2012 211 $326,496.89
2013 940 $1,228,214.63
2014 456 $380,214.57
2015 387 $278,305.31
2016 1 $2,265.00
Grand Total 2011 $2,229,642.57