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HomeMy WebLinkAbout2017-04-26 e-packet@7:00Wednesday, April 26, 2017 7:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda April 26, 2017City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. PRADEEP GUPTA, Mayor LIZA NORMANDY, Vice Mayor KARYL MATSUMOTO, Councilwoman RICHARD A. GARBARINO, Councilman MARK ADDIEGO, Councilman FRANK RISSO, City Treasurer KRISTA MARTINELLI, City Clerk MIKE FUTRELL, City Manager JASON ROSENBERG, City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 5/3/2017 April 26, 2017City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW PRESENTATIONS Proclamation recognizing April 29, 2017 as Relay for Life Day in South San Francisco. (Pradeep Gupta, Mayor) 1. Presentation on the Hack the Future program. (Valerie Sommer, Library Director)2. Announcement of the launch of 2017 Orange Park Extravaganza featuring Streets Alive! Parks Alive!, Asian Alliance Celebration, and the Grand Opening of the Farmers Market Season on Saturday, May 6, 2017. (Jorge Vega, Pacific Coast Farmers Market Association, and Sheri Boles, Community Programs Manager) 3. Certificate of Recognition to Liberty Bank to Commemorate 35 Years of Service. (Rich Garbarino, Councilmember) 4. Seton Medical Center presentation. (John Ferrelli, President and CEO and Tina Ahn, Director, Business Development) 5. PUBLIC COMMENTS COUNCIL COMMENTS/REQUESTS PUBLIC HEARING Report regarding a resolution approving the City’s Fiscal Year 2017-2018 One-Year Action Plan for the Community Development Block Grant Program, authorizing submittal of the Action Plan and other required documents to the U.S. Department of Housing and Urban Development, authorizing a budget transfer to incorporate the grant into the Fiscal Year 2017-2018 operating budget, and authorizing the City Manager to execute all documents and certifications necessary to secure and award the grant funds for the City. (Alex Greenwood, ECD Director) 6. Page 3 City of South San Francisco Printed on 5/3/2017 April 26, 2017City Council Regular Meeting Agenda Resolution approving the City’s Fiscal Year 2017-2018 One-Year Action Plan for the Community Development Block Grant Program, authorizing submittal of the One-Year Action Plan and all other required documents to the U.S. Department of Housing and Urban Development, authorizing a budget transfer to incorporate the Community Development Block Grant and HOME Administrative Funds into the Fiscal Year 17-18 operating budget; and authorizing the City Manager to execute all documents and certifications necessary to secure and award the grants. 6a. LEGISLATIVE BUSINESS Report regarding an ordinance amending Chapter 2.12 of the South San Francisco Municipal Code to provide for a salary increase for the members of the City Council. (Jason Rosenberg, City Attorney) 7. Ordinance amending Chapter 2.12 of the South San Francisco Municipal Code to provide for a salary increase for the members of the City Council 7a. ADMINISTRATIVE BUSINESS Report regarding a resolution approving Cooperative Implementation Agreement No. D43CIASF0001 with Caltrans for the Orange Memorial Park Storm Water Capture Project. (Justin Lovell, Public Works Administrator) 8. Resolution approving Cooperative Implementation Agreement No. D43CIASF0001 with Caltrans for the Orange Memorial Park Storm Water Capture Project. 8a. Study Session on Police Department functions and strategies. (Jeff Azzopardi, Police Chief) 9. Report regarding a resolution approving a services agreement with United Storm Water, Inc. of City of Industry, California in an amount not to exceed $162,990 for the Storm Water Trash Capture Devices Project (sd1401) to comply with 2016-2017 Municipal Regional Stormwater Permit (MRP) trash load reduction requirements, and authorizing a total project budget of $176,573. (Eunejune Kim, Public Works Director) 10. Resolution approving a services agreement with United Storm Water, Inc. of City of Industry, California in an amount not to exceed $162,990 for the Storm Water Trash Capture Devices Project (sd1401) to comply with 2016-2017 Municipal Regional Stormwater Permit (“MRP”) trash load reduction requirements, and authorizing a total project budget of $176,573. 10a. Page 4 City of South San Francisco Printed on 5/3/2017 April 26, 2017City Council Regular Meeting Agenda Report regarding a resolution awarding a Purchase and Installation Agreement to Telecommunications Engineering Associates of San Carlos, California for the Fire Station Alert Package Project (Project No. pf1706) in an amount not to exceed $140,249, and authorizing a total construction budget of $175,311. (Gerald Kohlmann, Fire Chief) 11. Resolution awarding a Purchase and Installation Agreement to Telecommunications Engineering Associates of San Carlos, California for the Station Alert Package Project (Project No. pf1706) in an amount not to exceed $140,249 and authorizing a total construction budget of $175,311. 11a. Report regarding a resolution awarding a Consulting Services Agreement to AECOM of San Jose, CA for the preparation of Project Approval and Environmental Document (PA&ED) for the US 101/ Produce Avenue Interchange Project (Project No. tr1404) in an amount not to exceed $2,999,937. (Eunejune Kim, Public Works Director) 12. Resolution approving a Consulting Services Agreement with AECOM of San Jose, CA for the preparation of Project Approval and Environmental Document (PA&ED) for the US 101/ Produce Avenue Interchange Project (Project No. tr1404) in an amount not to exceed $2,999,937. 12a. Report regarding a resolution approving Cooperative Agreement No. 04-2597 with the State of California Department of Transportation for work elements performed for the Project Approval and Environmental Document for the US 101/ Produce Avenue Interchange Project. (Eunejune Kim, Public Works Director) 13. Resolution approving Cooperative Agreement No. 04-2597 with the State of California Department of Transportation for work elements performed for the Project Approval and Environmental Document for the US 101/ Produce Avenue Interchange Project. 13a. Report regarding Measure W Community Civic Campus update. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) 14. Report regarding resolution approving Measure W Citizens’ Oversight Committee memorandum independently confirming Fiscal Year 2015-2016 Measure W Revenues and Expenditures. (Mike Brosnan, Measure W Citizens’ Oversight Committee Chair) 15. Resolution approving Measure W Citizens’ Oversight Committee memorandum independently confirming Fiscal Year 2015-2016 Measure W Revenues and Expenditures. 15a. CONSENT CALENDAR Page 5 City of South San Francisco Printed on 5/3/2017 April 26, 2017City Council Regular Meeting Agenda Motion confirming payment registers for April 26, 2017. (Richard Lee, Director of Finance) 16. Report regarding an ordinance reauthorizing the Public, Educational, and Governmental fee on state cable franchisees operating within the City of South San Francisco and amending Section 6.78.040 of the South San Francisco Municipal Code. (Jason Rosenberg, City Attorney) 17. Ordinance reauthorizing the Public, Educational, and Governmental fee on state cable franchisees operating within the City of South San Francisco and amending Section 6.78.040 of the South San Francisco Municipal Code. 17a. Report regarding a resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2016-2017 budget in the amount of $16,366 to support Beverage Container Recycling Programs in City Parks and authorizing the Finance Director to adjust the City’s Fiscal Year 2017-2018 revenue budget upon receipt of funds. (Sharon Ranals, Director of Parks and Recreation) 18. Resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2016-2017 budget in the amount of $16,366 to support Beverage Container Recycling Programs in City Parks and authorizing the Finance Director to adjust the City’s Fiscal Year 2017-2018 revenue budget upon receipt of funds. 18a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS Discussion of City Council meeting dinners. (Karyl Matsumoto, Councilmember)19. CLOSED SESSION Closed Session: Conference with Legal Counsel Existing Litigation (paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Peter Melcher v. City of South San Francisco; Workers’ Compensation Appeals Board Case Number: ADJ9991309 20. ADJOURNMENT Page 6 City of South San Francisco Printed on 5/3/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-295 Agenda Date:4/26/2017 Version:1 Item #:1. Proclamation recognizing April 29, 2017 as Relay for Life Day in South San Francisco.(Pradeep Gupta, Mayor) City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-414 Agenda Date:4/26/2017 Version:1 Item #:2. Presentation on the Hack the Future program.(Valerie Sommer, Library Director) City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-436 Agenda Date:4/26/2017 Version:1 Item #:3. Announcement of the launch of 2017 Orange Park Extravaganza featuring Streets Alive! Parks Alive!, Asian Alliance Celebration, and the Grand Opening of the Farmers Market Season on Saturday, May 6, 2017.(Jorge Vega, Pacific Coast Farmers Market Association, and Sheri Boles, Community Programs Manager) City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-435 Agenda Date:4/26/2017 Version:1 Item #:4. Certificate of Recognition to Liberty Bank to Commemorate 35 Years of Service.(Rich Garbarino, Councilmember) City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-327 Agenda Date:4/26/2017 Version:2 Item #:5. Seton Medical Center presentation. (John Ferrelli, President and CEO and Tina Ahn, Director, Business Development) City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ Seton Medical Center Presentation to South San Francisco City Council April 26, 2017 Transaction Overview •On December 14, 2015: •The Daughters of Charity hospitals and other selected subsidiaries became part of Verity Health System •Verity Health System is an independent, non-religious, non-profit healthcare system governed by a newly formed independent Board of Directors •Integrity Healthcare LLC is a newly formed healthcare management services company owned and controlled by BlueMountain Capital Management •Integrity provides management services and operational support to Verity under a Management Services Agreement over the course of up to 15 years •BlueMountain, an established investor in the healthcare field, infused $100 million into Verity and arranged for $160 million in debt from a third party vendor •BlueMountain has the option to convert Verity to a for-profit company anytime after 3 years •Verity is legally committed to operate Seton as a general acute care hospital for a minimum of 10 years •Charity care requirements: $1.7 million •Community benefit requirements: $794,324 Changes to Date •Newly Constituted Governing Board •Newly Created Local Governing Board •New Executives Recruited •Chief Executive Officer •Chief Operating Officer/Chief Nursing Executive •Chief Financial Officer •Chief Medical Officer •Human Resources Director •Director of Quality Improvement •New Directors and Managers •Physician recruitment •Primary care •Neurology •ENT •Oncology •Orthopedic surgery: joint and spine •Neurosurgery •Psychiatry •New Hospitalist/Intensivist and Anesthesia Groups Changes to Date •New Programs/Services •Infusion Center re-opened •Wound Care Center expanded/Adding hyperbaric oxygen chambers •Robotic surgery-orthopedics •Programs in Process •Gero-Psych beds •SNF beds •Retail pharmacy •Free-standing rehabilitation hospital •UCSF •Expanded relationship for electro-physiology services •Cardiac surgery •Post-acute care •Canopy Health Changes to Date •Enhanced relationship with Health Plan of San Mateo •Appointed to Health Commission Board •Physician recruitment •Program development •Urgent Care •Chronic condition management •Expanded relationships with Brown & Toland •Commitment of Measure A funds over next 3 years Our Future Plans A Ambulatory care B LTAC ▪30 beds C Acute Rehabilitation Hospital ▪50 beds Senior Housing D Phase 1 tower ▪357 beds E Questions? City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-314 Agenda Date:4/26/2017 Version:1 Item #:6. Report regarding a resolution approving the City’s Fiscal Year 2017-2018 One-Year Action Plan for the Community Development Block Grant Program,authorizing submittal of the Action Plan and other required documents to the U.S.Department of Housing and Urban Development,authorizing a budget transfer to incorporate the grant into the Fiscal Year 2017-2018 operating budget,and authorizing the City Manager to execute all documents and certifications necessary to secure and award the grant funds for the City.(Alex Greenwood, ECD Director) RECOMMENDATION It is recommended that the City Council hear public testimony on the City’s Fiscal Year 2017-2018 (FY 17-18) One-Year Action Plan for the Community Development Block Grant (CDBG) Program and adopt a resolution: ·Approving the City's FY 17-18 One-Year Action Plan; ·Authorizing the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME Administrative Funds for the City; ·Authorizing submittal of the City’s FY 17-18 One-Year Action Plan and all other required documents to the U.S. Department of Housing and Urban Development (HUD); and ·Authorizing a budget transfer to incorporate the CDBG and HOME Administrative Funds into the FY 17-18 operating budget. BACKGROUND/DISCUSSION The purpose of this public hearing is to hear public comments on the City’s draft FY 17-18 One-Year Action Plan (Action Plan)for the CDBG Program.The Action Plan assesses the City’s housing,community and economic development needs and available resources and outlines a strategy on how to address those needs. The Action Plan also includes the CDBG and HOME Administrative funded grant allocations to non-profit agencies for FY 17-18. The Action Plan has been available for a 30-day public comment period since March 27,2017,and notice of its availability was published in the San Mateo County Times.Federal legislation requires citizen participation in all phases of the development of an action plan.Accordingly,two public hearings were scheduled.The first hearing was held on March 22,2017,in order to obtain citizens’views on housing,community,and economic needs.Today’s hearing is the second and final hearing in order to hear final public comments on the City’s Action Plan.This public hearing was announced in the San Mateo County Times on March 27,2017.This is also the final public hearing regarding funding allocations for FY 17-18. Budget On March 22,2017,the City Council reviewed all funding requests and heard public commentary from 11 different people representing ten different non-profit organizations.All of these non-profits were seeking CDBG or HOME Administrative Funds and they provided commentary on their programs and thanked the City Council for their support. City of South San Francisco Printed on 5/1/2017Page 1 of 5 powered by Legistar™ File #:17-314 Agenda Date:4/26/2017 Version:1 Item #:6. Due to recent activity by the Trump Administration,there is a degree of uncertainty surrounding the current and future status of the CDBG Program.As a result,at present,the City has not been notified of the entitlement allocation for FY 17-18.Typically,staff and City Council identify their priorities and draft a budget with the assumption that the City will receive the same amount as the previous year.The City of South San Francisco received $427,323 in FY 16-17.However,with the great shift in budget priorities and regulations at the federal level,it has been extremely difficult to anticipate the FY 17-18 budget.It is anticipated that the City’s entitlement allocation for FY17-18 is on the order of $415,000. On April 14,2017,the CDBG Subcommittee (Subcommittee)met to review the estimated FY 17-18 priorities and confirmed budgets were in line with the overall goal of the Action Plan.Given the level of uncertainty surrounding the entitlement awards,staff recommends moving forward with an estimated budget.Should the final funding vary greater than 20 percent of this assumed budget,in accordance with HUD regulations,staff will return to the Subcommittee and/or City Council in order to refine the funding proposal. In addition to the FY 17-18 entitlement,staff recommends budgeting $695,000 in uncommitted funds.The $695,000 is the sum of prior rollover funding from Fiscal Year 2016-2017 (FY16-17)of $265,000,and program income from Fiscal Year 2015-2016 (FY 15-16)of $100,000 and FY 16-17 of $250,000.It is anticipated that another $80,000 will be received from FY 17-18 program income.Please refer to Attachment 1, lines 2 through 10.Through the Housing Rehab Loan Program,the City provided low-interest loans to homeowners in need of major home repairs.The loans were provided for safety,accessibility,and code compliance upgrades for low and moderate income homeowners that could not otherwise afford them,and were funded by City’s CDBG funds.The loans can take up to several months to complete,and it is difficult to predict how long each project will take.This can make meeting HUD’s timeliness checks difficult.In some instances,loans have also been paid back by borrowers in full,which results in higher income over the years that cannot be anticipated and planned for. With the anticipated entitlement and the rollover funding,the City may have a CDBG budget of approximately $1,110,000 for FY 17-18.Additionally,the County of San Mateo (County)HOME Consortium provides the City one percent of its federal HOME entitlement amount on a yearly basis for administration costs.The City’s FY 17-18 HOME allocation is expected to be $11,437.This provides the City with an overall budget of $1,121,437,as shown in the table below.Please refer to Attachment 1,lines 1 through 13,for details on the available funds. To improve program efficiency,the City,under HUD’s guidance,explored the option of creating a Revolving Loan Fund (RLF).A RLF serves as a dedicated funding source for the Housing Rehabilitation Loan Program, and allows the City to directly allocate program income received from prior loans,to the RLF.Currently HUD allows program income funds assigned to a RLF to be exempt from timeliness,which allows the City to operate the housing rehabilitation loan program on an ongoing basis across program years.At the March 22,2017 City Council meeting,City Council approved staff’s recommendation to move forward with implementing a RLF. Program income,in future years,will be administered through a slightly different financial account,but funds received are still eligible for public services and administration. Pursuant to federal spending limits,no more than 15 percent of the entitlement amount plus 15 percent of prior year’s program income (from FY 16-17)may be allocated to non-profit organizations for public service activities.The total funding allocation for public services is $89,540 for FY 17-18.Please refer to Attachment City of South San Francisco Printed on 5/1/2017Page 2 of 5 powered by Legistar™ File #:17-314 Agenda Date:4/26/2017 Version:1 Item #:6. activities.The total funding allocation for public services is $89,540 for FY 17-18.Please refer to Attachment 1, lines 14 through 22 for how this is calculated. CDBG administration costs (i.e.City staff time)also have a mandated spending limitation of 20 percent of the entitlement amount plus 20 percent of estimated current year program income (from FY 17-18).The spending limitation for administrative costs is likely to be $99,000.These spending limits are mandated by congressional statute and may not be exceeded with CDBG funds. FUNDING The City Council reviewed all funding requests and heard public commentary at the March 22,2017 City Council meeting.The Subcommittee met on January 31,2017,March 13,2017 and April 14,2017 to prepare funding recommendations for the City Council (See Attachment 2).At its discretion,the City Council may adopt or modify the Subcommittee’s preliminary funding recommendations. Public Service & Minor Home Repair Activities FY 16-17 marked the first year of the two-year funding cycle for public service and minor home repair/modification programs.Therefore,the City did not issue a request for proposals (RFP)for FY 17-18 funding for these types of activities.However,those non-profits that received funds in FY 16-17 were required to submit a renewal application in order to receive FY 17-18 funds.The Subcommittee recommends renewing all of the public service and minor home repair grants.Please refer to at Attachment 2,lines 1-10 and 14-19.On March 13,2017,the Subcommittee agreed to use this fiscal year’s public services funding distribution to establish the same distribution, in percentages, for the anticipated FY 17-18 funding allocation. ·Public Service Activities Attachment 2,lines 1-10 show the nine grantees providing public services to the community and the distribution percentages for each group.The grantees include:CORA,Health Mobile,HIP Housing, John’s Closet,Legal Aid Society,Ombudsman Services of San Mateo County,Rape Trauma Services Center, Samaritan House, and Star Vista. ·Minor Home Repair Activities The Subcommittee recommends funding the three non-profits (CID -Housing Accessibility Modification Program,El Concilio,and Rebuilding Together)that are implementing a total of four programs.All four of these programs have received CDBG funding in previous years.The proposed increase in funding will allow the programs to have greater flexibility in taking on more substantive rehabilitation projects that will have a greater visual impact on the surrounding neighborhood (although the number of residents served is anticipated to increase only modestly).Please refer to at Attachment 2, lines 14-19. Fair Housing The City has allocated the HOME Administrative Funds it receives from the County for fair housing activities. Community Development Block Grant regulations require the City to affirmatively further fair housing and fair housing activities be funded from administration or public service type funds.In FY 16-17,the HOME administrative funds were allocated to Project Sentinel,a non-profit fair housing provider.For FY 17-18,the Subcommittee recommends allocating the anticipated $11,437 in HOME Administrative Funds to Project City of South San Francisco Printed on 5/1/2017Page 3 of 5 powered by Legistar™ File #:17-314 Agenda Date:4/26/2017 Version:1 Item #:6. Sentinel. Please refer to at Attachment 2, lines 33-34. City-Sponsored Activities In the past, the City has funded the following programs: 1.Public Improvements 2.Housing Rehabilitation Loan Programs 3.Emergency Home Repair Grants 4.Debris Box Vouchers 5.Façade Improvement Programs Attachment 2, lines 20 through 30 provide details on funding for the City-Sponsored Activities. For the Public Improvements,this fiscal year,$240,000 of CDBG funding was used for the Americans with Disabilities Act (ADA)upgrades to ramps at intersections.An additional $43,000 was used for the rubberized surfacing at the Brentwood Park play lot.These projects are an ideal use of CDBG funding.Economic Development and Housing (EDH)staff have worked with the Parks and Facilities and the Engineering Divisions to identify potential projects for FY 17-18.The Subcommittee recommends budgeting $486,210 of CDBG funds for public improvements for the resurfacing of Alta Loma Park,Avalon Park and Clay Park and additional ADA intersection upgrades and sidewalk gap closures. The City's Housing Rehabilitation Program assists low and moderate income homeowners with housing loans and/or grants to rehabilitate their homes.This program demonstrates the City’s commitment to maintaining affordable housing and anti-blight and anti-displacement efforts.Staff is currently updating the guidelines for the Housing Rehab Loan Program.Changes will include lowering the interest rate one to three percent from four percent,30-year loan terms with amortized payment,deferred payment and interest only payment plans available to help broaden the range of eligible households and increasing the budget per loan up to $65,000,up from $35,000.A significant portion of the Housing Rehab Loan Program will be funded through the recently approved RLF.As discussed earlier in this report,the RLF serves as a dedicated funding source for housing rehabilitation loans,and allows the City to directly allocate program income received from prior loans that the to the RLF without requiring changes to the City’s Annual Action Plan. Please refer to Attachment 2, line 20. Debris Box Vouchers are issued to clear code violations and for emergencies.Debris box vouchers are targeted for the cleanup of conditions that affect the health,safety,or appearance of properties.The Subcommittee recommends budgeting $2,000 of CDBG funds for the debris box vouchers.Please refer to Attachment 2,line 23. Emergency Home Repair Vouchers are provided as grants of up to $5,500 for qualifying homeowners.These vouchers apply to emergency minor home repairs and minor code violations,such as broken sewer lines,water heater replacement,roof repairs,broken windows,etc.These grants have no fees or charges except any required permit fees.The homeowner is responsible for any costs beyond the grant amount.The Subcommittee recommends budgeting $50,000 of CDBG funds for the Emergency Home Repairs.Please refer to Attachment 2, line 24. The Downtown Façade Improvement Program provided grants to Downtown businesses for improvement to their exteriors.The Downtown Façade Improvement Program has successfully served 11 businesses in FY 14- 15 and FY 15-16.Currently,Downtown South San Francisco is receiving an increasing amount of private City of South San Francisco Printed on 5/1/2017Page 4 of 5 powered by Legistar™ File #:17-314 Agenda Date:4/26/2017 Version:1 Item #:6. 15 and FY 15-16.Currently,Downtown South San Francisco is receiving an increasing amount of private sector investment,such that façade grants are less critical than they have been in the past.The Subcommittee accepted staff’s recommendation to discontinue the program at the March 14th meeting.Please refer to Attachment 2, line 28. CONCLUSION Staff recommends that the City Council hear public testimony on the City’s FY 17-18 Action Plan for the CDBG Program and adopt a resolution: ·Approving the City's FY17-18 One Year Action Plan; ·Authorizing the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME Administrative Funds for the City; ·Authorizing submittal of the City’s FY17-18 Action Plan and all other required documents to the HUD; and ·Authorizing a budget transfer to incorporate the CDBG and HOME Administrative Funds into the FY 17-2018 operating budget. As previously noted,should the final funding vary greater than 20 percent of the estimated budget in accordance with HUD regulations,staff will return to the Subcommittee and/or City Council in order to revise the funding proposals. Attachments: 1.2017-18 CDBG Budget 2.2017-18 CDBG Subcommittee Funding Recommendations 3.2017-18 One Year Action Plan 4.City Council PowerPoint Presentation City of South San Francisco Printed on 5/1/2017Page 5 of 5 powered by Legistar™ 1 2 CDBG FY 17‐18  (Estimate)   FY 16‐17  (Actual)  3Entitlement Amount 415,000          427,323         4Prior Years Uncommitted Funds (Estimated Rollover)265,000            292,121         5Prior Years Uncommitted Funds (Pre FY 16‐17)284,547         6Program Income Estimate (FY 17‐18)80,000             7Program Income Estimate (FY 16‐17) 250,000           8Program Income Rollover/Received (FY 15‐16) 100,000          181,935         9Program Income Prior Year Rollover (Pre FY 15‐16)125,305         10 Total1,110,000       1,311,231     11 HOME 12HOME Administrative Funds 11,437            11,437           13 ESTIMATED TOTAL FUNDS (ALL SOURCES)1,121,437       1,322,668     14 15 PUBLIC SERVICES EstimateActual 16  15 % of FY 17‐18 Entitlement  62,250            64,098           17 15% of Prior Year Program Income27,290            18,900           18 Total Public Service Limit89,540            82,998           19 CDBG ADMINISTRATION 20 20% of FY 17‐18 Entitlement83,000            85,465           21 20% of Estimated Current Year Program Income16,000            50,000           22 Total Administration Limit99,000            135,465        Attachment 1 Community Development Block Grant Program FUNDS AVAILABLE SPENDING LIMITS FOR CDBG FUNDS NOTE: All FY 17‐18 Budget are subject to change pending final HUD allocations. PUBLIC SERVICES FY 17‐18 CDBG  Subcommittee  Recommendations  FY 16‐17  Actuals  1 CORA (12% of total budget)10,745                       10,000 2 Health Mobile (10% of total budget)8,954                         7,998 3 HIP Housing (12% of total budget)10,745                       10,000 4 John's Closet (6% of total budget)5,372                         5,000 5 Legal Aid Society (12% of total budget)10,745                       10,000 6 Ombudsman Services of San Mateo County  (11% of total budget)9,849                        9,500 7 Rape Trauma Services Center (12% of total budget)10,745                       10,000 8 Samaritan House (17% of total budget)15,222                       14,000 9 Star Vista (8% of total budget)7,163                         6,500 10 Subtotal Public Services89,540                     82,998 12 ADMINISTRATION 13 CDBG Administration 99,000                     135,465 14 MINOR HOME REPAIR PROGRAMS 15 CID ‐ Housing Accessibility Modification Prog10,000                      10,000 16 El Concilio ‐ Peninsula Minor Home Repair 37,500                      10,000 17Rebuilding Together ‐ National Rebuilding Day 15,750                       12,000 18Rebuilding Together ‐ Safe at Home 70,000                      25,000 19 Subtotal Minor Home Repair 133,250                   57,000 20 CITY SPONSORED ACTIVITIES HOUSING 21Housing Rehabilitation Program (Prior Year)150,000 22Housing Rehabilitation Program (RLF)250,000                    23Debris Box Vouchers 2,000                         24Emergency Home Repairs 50,000                       25 Subtotal City Sponsored Housing 302,000                   150,000 27 CITY SPONSORED ACTIVITIES OTHER 28 Downtown Façade Improvement Program 60,000 29 Public Improvements486,210                   284,000 30 Subtotal City Sponsored Other 486,210                   344,000 32 TOTAL CDBG BUDGET1,110,000                769,463 33 HOME FUNDS/FAIR HOUSING 34Project Sentinel 11,437                     11,437 35 TOTAL BUDGET1,121,437                780,900 Attachment 2 Community Development Block Grant Program NOTE: All FY 17‐18 Budget are subject to change pending final HUD allocations.  BUDGET Draft Annual Action Plan 1 OMB Control No: 2506-0117 (exp. 07/31/2015) Contents Executive Summary ....................................................................................................................................... 2 AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ........................................................................ 2 PR-05 Lead & Responsible Agencies – 91.200(b) ...................................................................................... 6 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ................................................................................... 7 AP-12 Participation – 91.105, 91.200(c) ................................................................................................. 18 Expected Resources .................................................................................................................................... 21 AP-15 Expected Resources – 91.220(c) (1, 2) ......................................................................................... 21 Annual Goals and Objectives ...................................................................................................................... 24 AP-35 Projects – 91.220(d) ..................................................................................................................... 27 AP- 38 Project Summary ......................................................................................................................... 31 AP-50 Geographic Distribution – 91.220(f) ............................................................................................. 38 AP-75 Barriers to affordable housing – 91.220(j) ................................................................................... 39 AP- 85 Other Actions - 91.420, 91.220(k) ............................................................................................... 41 Program Specific Requirements .................................................................................................................. 44 AP- 90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) ......................................................... 44 Draft Annual Action Plan 2 OMB Control No: 2506-0117 (exp. 07/31/2015) Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The U.S. Department of Housing and Urban Development (HUD) requires the City of South San Francisco (City) to prepare an Annual Action Plan (Action Plan) in order to receive federal Community Development Block Grant (CDBG) funds. HUD Programs have three basic goals to assist extremely low, very-low, and low income persons by: 1. Providing decent and affordable housing; 2. Providing a suitable living environment; and 3. Expanding economic opportunities The City's Action Plan for fiscal year 2017-2018, in conjunction with its Five Year Consolidated Plan (2013-2018), furthers these goals by assessing the housing and community development needs and resources of the City and outlines a strategy on how it plans to address those needs. The City is also a participating jurisdiction in the San Mateo County HOME Consortium and therefore submits its federal application for funding as part of the HOME Consortium. See Attachment A for a summary of funds available and proposed activities. 2. Summarize the objectives and outcomes identified in the Plan The City's Action Plan identifies the following needs and has developed goals and activities that address both the City’s needs and further HUD's program goals:  Need: Affordable Housing Goal: Increase, maintain, and improve the supply of affordable housing for extremely low to low income individuals and families. Activities: The City will use CDBG funds for housing rehabilitation and minor home repair/accessibility modification programs. Additionally, the City will continue to administer its existing first time homebuyer loan portfolio and below market rate housing units.  Need: Public Services Goal: Provide public services to improve the quality of life for low-income individuals and families, including those at risk of becoming homeless and special needs populations. Draft Annual Action Plan 3 OMB Control No: 2506-0117 (exp. 07/31/2015) Activities: The City will allocate 15% of its current year entitlement grant and 15% of prior year program income to the following public services: Community Overcoming Relationship Abuse (CORA), Health Mobile, HIP Housing, John’s Closet, Legal Aid Society, Rape Trauma Services Center, Samaritan House, and Star Vista.  Need: Public Facilities and Infrastructure Improvements Goal: Sustain and/or increase the level of business and economic activity in areas that serve or have a high percentage of low-income residents. Activities: For FY 17-18, the City will use CDBG funding for public improvement projects in the City’s CDBG Service Areas, see Attachment B. The public improvement projects may include, but are not limited to, parks/playlot improvements, and projects related to the City’s ADA Transition Plan.  Need: Homeless Services and Housing Goal: Provide service-enriched shelter and housing for homeless families and individuals. Activities: The City will provide CDBG funding under the public service category to Samaritan House and CORA. Samaritan House operates the Safe Harbor Shelter, which is a 90 bed homeless shelter located in South San Francisco that provides both emergency and transitional housing for homeless individuals. CORA provides emergency shelter for those seeking refuge from domestic violence or abuse. The City will also continue to work with the Homeless Outreach Team (HOT) to move the most difficult, long term homeless individuals out of the Downtown area by placing them in emergency shelters and connecting them with County medical and rehabilitation services. This includes the City’s participation in the HOT’s Case Manager Group and Oversight Committee. 3. Evaluation of past performance Last year, FY 16-17, the City made great strides in addressing the needs of the community. For example, the City provided funding to Community Overcoming Relationship Abuse (CORA), Health Mobile, HIP Housing, John’s Closet, Legal Aid Society, Ombudsman Services of San Mateo County, Rape Trauma Services Center, Samaritan House, and Star Vista. Additionally, CDBG funds were used for housing rehabilitation activities such as the Center for Independence of Individuals with Disabilities (CID) Housing Accessibility Modification Program and Rebuilding Together Peninsula’s Safe at Home and National Rebuilding Day Programs. The City also provided assistance through its Housing Rehabilitation Program. Improvements identified in the City’s ADA Transition Plan, were also addressed by using CDBG funding. These improvements included upgrading 47 traffic intersections. In addition, CDBG funding was used to provide rubber surfacing to the Brentwood Park playlot. The rubber surfacing is safer and more durable than the original surfacing. Draft Annual Action Plan 4 OMB Control No: 2506-0117 (exp. 07/31/2015) The City performed a year-over year performance review of the service providers and home repair programs that have been funded through the CDBG program for multiple years to evaluate which programs were meeting goals and which programs may need assistance. During this review, several high-performing programs were identified. The City evaluated available funding and worked with high-performing providers to evaluate their budgets and goals to identify opportunities to expand their services and programs. Durin g this review the City also performed a cursory comparison of per unit costs in the City for service providers and program operators versus per unit costs for those same providers in neighboring cities and the county. The City discovered that per unit costs in the City were the lowest in the County – often by a significant margin. While the City supports program efficiency, several of the service providers, including high-performing providers, commented that the extraordinary low cost per unit ratio in the City was a hindrance to meeting goals, and that most of the service providers, while meeting goals, had also reduced goals year over year to compensate for inflation in costs without an increase in funding. The City provided service providers an opportu nity to review their cost per unit ratios, and better align those costs with San Mateo County in general along with the review of annual goals and budgets. The City is also updating their housing rehabilitation guidelines and is preparing a marketing effort intended to provide housing rehabilitation loans for low -income home-owners. The housing rehabilitation program should be ready for implementation at the end of the 2016/2017 program year. While the City made strong efforts to increase and maintain the supply of affordable housing and to improve the community, it faced many challenges, especially with the dissolution of RDAs and declining CDBG funding. The City was forced to cut many programs that were traditionally funded by the City and will continue to face funding challenges during the implementation of the current Five Year Consolidated Plan and Action Plan. 4. Summary of Citizen Participation Process and consultation process The citizen participation process for the FY 2017-18 Action Plan has been executed as follows: (See Section AP-12 Participation and Attachments C and D for additional information)  Public Hearings: The City conducted a Community Development Needs Assessment Public Hearing before the City Council on March 22, 2017, asking the public to comment on the housing, community, and economic development needs of the City. Nine (9) public comments were received. Additionally, the City held a second public hearing on April 26, 2017 to make final funding allocations and to adopt this Action Plan. xxxxx (x) public comments were received.  A 30-day Public Review: The Action Plan was made available for public review from March 27, 2017 through April 26, 2017. Draft Annual Action Plan 5 OMB Control No: 2506-0117 (exp. 07/31/2015)  Public Notices: Public Notices for the two hearings were published in the San Mateo County Times on February 20, 2017, and March 27, 2017.  Online Outreach: The City noticed all of the CDBG related public hearings through the City’s website and Facebook page. The City also sent email notifications to the current CDBG subrecipients and the City’s CDBG and Economic & Community Development listservs .  Public Meetings: The City held public CDBG Subcommittee meetings on January 30, 2017, March 13, 2017, and a date tbd. 5. Summary of public comments The City received public comments from eleven (11) different people representing ten (10) different non-profit organizations during the March 22, 2017 Needs Assessment Hearing and seven (7) people representing seven (7) different non-profit organizations during the April 26, 2017 Public Hearing. These comments are provided as Attachment C to the plan. 6. Summary of comments or views not accepted and the reasons for not accepting th em All public comments were accepted. Draft Annual Action Plan 6 OMB Control No: 2506-0117 (exp. 07/31/2015) PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency City of South San Francisco Economic Development and Housing (EDH) Division CDBG Administrator City of South San Francisco Economic Development and Housing (EDH) Division HOME Administrator County of San Mateo Department of Housing Table 1 – Responsible Agencies Narrative The City of South San Francisco’s Economic Development and Housing Division (EDH) under the Department of Economic and Community Development (ECD) is the lead public agency responsible for developing and implementing the City’s Consolidated Plan and Annual Action Plans. EDH administers the City’s Community Development Block Grant and HOME administrative funds. EDH is responsible for many of the activities and programs identified in the Consolidated Plan and this Action Plan including the City’s Housing Reha bilitation Program, program administration,, and public improvement projects. Consolidated Plan Public Contact Information City of South San Francisco Economic Development and Housing Division 400 Grand Avenue South San Francisco, CA 94080 Tel: (650) 829-6620 Fax: (650) 829-6623 Email: CDBG@ssf.net Website: www.ssf.net Draft Annual Action Plan 7 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction The City of South San Francisco consulted with a wide variety of local non -profit organizations, the Continuum of Care (CoC), the San Mateo County Housing Authority, the South San Francisco Housing Authority, the San Mateo County Department of Health, other City departments, the South San Francisco Downtown Task Force, and other community stakeholders in order to develop its current Five Year Consolidated Plan. Further, many of the local non-profit organizations also produce reports concerning the needs of the demographic they serve; this information is also utilized in the plan development. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governme ntal health, mental health and service agencies (91.215(l)) During this Action Plan period, the City will work on strengthening its relationships with organizations that serve the public, especially low-income residents. Specific efforts will include:  Work with the County of San Mateo and other entitlement jurisdictions to coordinate and streamline CDBG processes  Participate in the San Mateo County HOME Consortium and provide representation on the County’s Housing and Community Development Committee  Work closely with non-profit social service providers, the County, other entitlement jurisdictions, the School District, and other community providers to coordinate the delivery of services to residents  Fund non-profit organizations serving low-income residents  Work with non-profit organizations and private developers to build and/or maintain affordable housing  Work with the Continuum of Care (CoC) to better coordinate homeless services  Work with the Homeless Outreach Team (HOT) to move the most difficult, long term homeless individuals out of the Downtown area by placing them in shelters and connecting them with County medical and rehabilitation services. This includes the City’s participation on the HOT Case Manager Group and Oversight Committee  Work with local businesses and the Chamber of Commerce on downtown beautification and other projects to improve the Downtown  Continued efforts by the downtown bike patrol to connect the homeless to public services that are available to them Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Draft Annual Action Plan 8 OMB Control No: 2506-0117 (exp. 07/31/2015) The City has a seat on the Continuum of Care (CoC) Steering Committee and is involved in all CoC decision-making. The CoC Steering Committee is the organized group that guides the implementation of San Mateo County's homeless services system. The CoC undertakes a wide range of efforts to meet the needs of homeless persons and those at risk of homelessness:  Chronically Homeless The CoC has created multi-disciplinary, bilingual, Homeless Outreach Teams (HOT) to conduct intensive outreach with the chronically homeless people throughout the County and to help them move into permanent housing. South San Francisco’s HOT program was implemented in FY 13-14. City staff, police, and elected officials actively participate in the HOT program.  Families with Children The CoC has developed a rapid re-housing program which provides short-term rental assistance plus case management to homeless families. The San Mateo County Human Services Agency has also provided funding for a motel voucher program to assist families that are waiting to access shelter.  Veterans The CoC is working with the Veterans Task Force, convened in 2012 by the County Board of Supervisors, to improve county-wide efforts to outreach to homeless and at-risk veterans, to assess their service and housing needs, to and help them access needed resources, including Veterans Affairs Supportive Housing vouchers and veterans’ benefits.  Youth CoC funds are provided to the County Mental Health Association to operate its Support and Advocacy for Youth in Transition Program, which provides case management and housing search/stabilization services to homeless youth. The San Mateo County Housing Authority also has Family Unification Program Vouchers for youth leaving the foster care system. Additionally, the CoC has established specific objectives for reducing homelessness at both the system and project level. System-Wide Objectives The San Mateo County CoC 10 Year Plan (adopted in 2006) which laid out the community’s overall strategy for reducing and ending homelessness. Key accomplishments have included the creation and expansion of Homeless Outreach Teams (HOT), new funding sources for homelessness prevention, Homeless Connect events, and various other initiatives. The Department of Housing (DOH) has helped to create 994 new affordable housing units, of which 350 are targeted to serving people earning less than 30% of the Area Median Income (AMI). Draft Annual Action Plan 9 OMB Control No: 2506-0117 (exp. 07/31/2015) DOH has also supported the creation of 96 new units of permanent supportive housing, including projects developed by the Mental Health A ssociation and units in projects developed by Mid-Pen Housing. The Department has also incentivized the development of units for homeless households through its Notice of Funding Availability (NOFA) processes. The 10 year plan has been succeeded by the Ending Homelessness Plan (adopted in July 2016). The plan aims to end homelessness in San Mateo County by 2020 through outreach, emergency shelters, transitional housing, rapid rehousing, permanent supportive housing and homelessness prevention programs. Although these objectives have proven to be an effective way to set goals and evaluate progress, they are not fully aligned with the objectives set forth in the Homeless Emergency Assistance and Rapid Transition to Housing Act (HEARTH) and in the federal st rategic plan, Opening Doors. The CoC has convened a System Design Subcommittee that is working on the development of system-wide quantitative objectives for the following HEARTH outcomes:  Reductions in total numbers of homeless people (including specific goals for reducing chronic, veterans, and family homelessness);  Reductions in the number of new entries into homelessness;  Reductions in the rate of returns to homelessness; and  Reductions in the length of time people are homeless. Project-Level Objectives The CoC has the following objective performance standards that are used on an ongoing basis to evaluate the effectiveness of all projects within the homeless system:  Percentage of exits to permanent housing;  Housing retention rate;  Participants obtaining employment income during program participation;  Participants increasing total income during program participation;  Program occupancy levels;  CoC/ Emergency Solutions Grant (ESG) grant spending rates; and  Homeless Management Information System (HMIS) data quality Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, a nd develop funding, policies and procedures for the operation and administration of HMIS As previously mentioned, the City has a seat on the Coc Steering Committee and meets on a quarterly basis to make decisions regarding the planning, funding, and operation of the CoC. Additionally, the City sits on the COC Funding/Project Review Subcommittee which reviews renewal and new projects seeking CoC funding. The City does not receive ESG funding as the Draft Annual Action Plan 10 OMB Control No: 2506-0117 (exp. 07/31/2015) County Department of Housing (DOH) is the only ESG recipient in the County. However, the City does have a designated spot on the DOH's Housing & Community Development Committee (HCDC) which advises the County Board of Supervisors on allocating County CDBG and HOME funding. Further the City participates in the CoC’s development of performance and evaluation standards along with the management of the Homeless Management Information System (HMIS). Performance Standards In 2013 the CoC Steering Committee adopted Project Performance Standards and a Project Review and Ranking Process, for new and renewal projects seeking funding. See the System - Wide and Project-Level Objective sections above for more information. Evaluation of Project Outcomes  System-Wide Performance Measurement On an annual basis, the CoC Lead Agency, the San Mateo County Center on Homelessness (COH) compiles a report on how well the community is meeting the objectives set forth i n the HOPE Plan. This includes an analysis of housing development data to track the creation of new units of affordable housing and an analysis of HMIS and Core Service Agency data to track the numbers of households receiving assistance. Additionally, the CoC’s System Design Subcommittee is developing a set of system-wide performance measures that align with HEARTH and Opening Doors. This work will include developing a recommended methodology for measuring average length of homelessness that includes the ti me prior to program intake. The CoC’s System Design Subcommittee will be researching possible methodologies for a more complete tracking of returns to homelessness, including any further HUD guidance if available.  Project-Level Performance Measurement The COH regularly monitors all emergency shelter, transitional housing, outreach, supportive housing, rapid re-housing, and prevention programs which includes site visits, analysis of spending rates, and a review of occupancy data. The monitoring process also includes a review of whether projects are meeting the CoC’s project performance standards. In addition, the Project Performance Subcommittee works with the COH to conduct an annual assessment of how well projects are performing, identifies those projects that are underachieving, and recommends whether projects should be offered technical assistance or should be candidates for re -allocation of their CoC funds. Also each project in the CoC receives an annual performance report detailing their results in meeting both HUD’s and the CoC’s established performance measures. Homeless Management Information System (HMIS) Draft Annual Action Plan 11 OMB Control No: 2506-0117 (exp. 07/31/2015) On July 1, 2014, the San Mateo County Human Services Agency, the designated HMIS Lead Agency, launched a new version of the HMIS. The new system incorporates the latest HUD published data standards and should improve the ease of data input and data quality. Additionally, as described in the CoC’s Governance Charter, on an annual basis the CoC will review, revise, and approve (as applicable) the privacy, security, and data quality plans for the HMIS. The CoC will also ensure consistent participation of sub recipients in the HMIS, and ensure that the HMIS is administered in compliance with HMIS Data Standards. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities 1. Agency/Group/Organization Samaritan House Agency/Group/Organization Type Housing Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Samaritan House provided input on homeless needs through its participation in the City's Homeless Outreach Team and during the March 22, 2017 public hearing. 2. Agency/Group/Organization Life Moves Agency/Group/Organization Type Housing Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Life Moves provided input on homeless needs through its participation in the City's Homeless Outreach Team. 3. Agency/Group/Organization The Salvation Army - South San Francisco Agency/Group/Organization Type Services - Housing Services-Children Services-Elderly Persons Services-homeless Services-Education Draft Annual Action Plan 12 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The Salvation Army provided input on homeless needs through its participation in the City's Homeless Outreach Team. 4. Agency/Group/Organization San Mateo County Health System Agency/Group/Organization Type Services-Health Health Agency Other government - County Services - Mental Health What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The San Mateo County Health System provided input on homeless needs through its participation in the City's Homeless Outreach Team. 5. Agency/Group/Organization County of San Mateo Center on Homelessness Agency/Group/Organization Type Housing Services-homeless Other government - County What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The San Mateo County Center on Homelessness provided input on homeless needs through its participation in the City's Homeless Outreach Team. Draft Annual Action Plan 13 OMB Control No: 2506-0117 (exp. 07/31/2015) 6. Agency/Group/Organization Youth Service Bureaus of the YMCA of San Francisco Agency/Group/Organization Type Services - Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-homeless Services-Education What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The YMCA Community Resource Center (which is operated by the Youth Service Bureaus) provided input on homeless needs through its participation in the City's Homeless Outreach Team. 7. Agency/Group/Organization John’s Closet Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Other – Public Services Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? John's Closet provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing and the April 26, 2017 public hearing. 8. Agency/Group/Organization Project 90 Agency/Group/Organization Type Services – Substance Abuse & Recovery Services-Youth Services-Persons with Disabilities Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Project 90 provided input on homeless needs through its participation in the City's Homeless Outreach Team. 9. Agency/Group/Organization Rebuilding Together Peninsula Agency/Group/Organization Type Housing Services - Housing Draft Annual Action Plan 14 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Rebuilding Together Peninsula provided input on housing needs during the March 22, 2017 CDBG needs assessment public hearing and the April 26, 2017 public hearing. 10. Agency/Group/Organization CORA - Community Overcoming Relationship Abuse Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? CORA provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing and the April 26, 2017 public hearing. 11. Agency/Group/Organization HIP Housing Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? HIP Housing provided input on housing and public service needs during the March 22, 2017 CDBG needs assessment public hearing and the April 26, 2017 public hearing. 12. Agency/Group/Organization Center for Independence of Individuals with Disabilities Agency/Group/Organization Type Housing Services - Housing Services-Elderly Persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs Briefly describe how the Agency/ Group/ Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? CID provided input on housing needs during the March 22, 2017 CDBG Needs Assessment Public Hearing. 13. Agency/Group/Organization Legal Aid Society of San Mateo County Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Legal Aid Society provided input on housing and public service needs during the March 22, 2017 CDBG Needs Assessment Public Hearing. Draft Annual Action Plan 15 OMB Control No: 2506-0117 (exp. 07/31/2015) 14. Agency/Group/Organization El Concilio of San Mateo County Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? El Concilio provided input on housing needs during the April 26, 2017 public hearing. 15. Agency/Group/Organization Project Sentinel Agency/Group/Organization Type Services - Housing Service-Fair Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Project Sentinel provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing. 16. Agency/Group/Organization Ombudsman Services of San Mateo County Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Ombudsman Services of San Mateo County have not provided input. 17. Agency/Group/Organization Rape Trauma Services Agency/Group/Organization Type Services- Abused Children What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Rape Trauma Services provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing. 18. Agency/Group/Organization StarVista Agency/Group/Organization Type Services- Homeless What section of the Plan was addressed by Consultation? Housing Need Assessment Draft Annual Action Plan 16 OMB Control No: 2506-0117 (exp. 07/31/2015) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? StarVista provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing. Table 2 – Agencies, groups, organizations who participated Draft Annual Action Plan 17 OMB Control No: 2506-0117 (exp. 07/31/2015) Identify any Agency Types not consulted and provide rationale for not consulting N/A Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care San Mateo County Human Services Agency The City has identified the need for homeless services and housing and has set a goal to provide service enriched shelter and transitional housing for homeless individuals. This goal overlaps with the goals of the CoC as the CoC seeks to prevent homelessness, promote self-sufficiency of those that are homeless, and provide diverse homeless services. Housing Our People Effectively (HOPE) 10-year Plan San Mateo County Human Services Agency The City has identified the need for homeless services and housing and has set a goal to provide service enriched shelter and transitional housing for homeless individuals. This goal overlaps with the goals of the HOPE Plan. Some of the HOPE Plan's goals are to increase homeless housing opportunities and to prevent and end homelessness by delivering flexible services. Table 3 – Other local / regional / federal planning efforts Narrative The City of South San Francisco, the County of San Mateo and the other entitlement jurisdictions (Daly City, San Mateo, and Redwood City) have developed a "CDBG Working Group" which meets regularly to enhance and streamline the CDBG process for both the jurisdictions and subrecipients. The work group collectively organizes community forums, requests for proposals, and joint monitoring of subrecipients. Additionally, the work group has implemented the use of standardized applications, reportin g, and reimbursement forms for subrecipients through a common online grant management system. The work group shares information regarding subrecipients and how to handle issues that may arise for the subrecipients such as reporting, invoicing, or actions needed to correct and track performance. Draft Annual Action Plan 18 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation. Pursuant to the City’s Citizen Participation Plan, the following is a summary of the significant actions the City undertook in developing this Action Plan:  December 15, 2016 to January 27, 2017 – CDBG/HOME Administrative Funds Renewal Application Available  January 27, 2017 – Application Deadline  January 30, 2017 – CDBG Subcommittee meeting  February 20, 2017 – Public Notice of Community Needs Assessment Hearing was published in the San Mateo County Times  February 20, 2017 – The City publicly noticed the Community Needs Assessment Hearing through the City’s website, Twitter, and Facebook page. The City also sent individual email notifications to the CDBG FY 16-17 applicants and the City’s CDBG and Economic & Community Development listservs.  March 1, 2017 –CDBG Subcommittee Meeting  March 22, 2017 – Community Needs Assessment Hearing  March 27, 2017 – Public Notice of Availability of the City's FY 17-18 One Year Action Plan and Notice of Public Hearing published in the San Mateo County Times  March 27, 2017 – The City publicly noticed the Availability of the City's FY 17-18 One Year Action Plan and Notice of Public Hearing the City’s website, Twitter, and Facebook page. The City also sent individual email notifications to the CDBG FY 17-18 applicants and the City’s CDBG and Economic & Community Development listservs.  March 27 to April 26, 2017 – 30 day public comment period on the City's FY 17-18 One Year Action Plan  April 25, 2017 – CDBG Subcommittee Meeting  April 26, 2017 – Final funding allocations and Public Hearing on the adoption of the City's FY 17-18 One Year Action Plan  May 15, 2017 – Submission of the City's FY 17-18 One Year Action Plan to HUD The following are specific efforts made to broaden outreach and promote participation. These efforts to increase citizen participation helped establish and/or reconfirm the City's housing and community development needs and were used as a basis for setting priorities. See Attachments B and C for additional information.  Public Hearing on Community Needs: On March 22, 2017, the City held a public hearing to receive comments on the City's housing and community development needs. A notice for the hearing was published in the San Mateo County Times on February 20, 2017. The City received ten (10) public comments. Draft Annual Action Plan 19 OMB Control No: 2506-0117 (exp. 07/31/2015)  Public Hearing on the Action Plan Adoption: On April 26, 2017, the City held a public hearing to receive comments on and adopt the City's Action Plan. A notice for the hearing was published in the San Mateo County Times on March 27, 2017.  Online Outreach: The City noticed all of the CDBG related public hearings through the City’s website and Facebook page. The City also sent email notifications to the current CDBG subrecipients and the City’s CDBG and Economic & Community Development listservs.  Public Meetings: The City held public CDBG Subcommittee meetings on January 30, 2017, March 13, 2017, and xxxxxxx. Draft Annual Action Plan 20 OMB Control No: 2506-0117 (exp. 07/31/2015) Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/ attendance Summary of comments received Summary of comments not accepted and reasons URL 1 Public Outreach Minorities Non-English Speakers- Specify other Language: Spanish Non-targeted/ broad community On March 22, 2017, the City held a public hearing with the Mayor and City Council to receive public comments on the City’s Housing and community development needs. A public notice for the hearing, written in English and Spanish, was published in the San Mateo County Times on February 20, 2017. The hearing was also noticed through the City’s website and Facebook page. The City also sent email notifications to the current CGBG subrecipients and the City’s CDBG and Economic & Community Development listservs (See Attachments B & C) The City received eleven (11) public comments. All of the comments received were in support of different non-profits seeking CDBG or HOME Administrative funding. The comments described the nonprofits’ programs and their impact on the community while also thanking the City Council for their support. Further information regarding the comments is provided in Attachment C. All comments were accepted. ht t p : / / w w w . s s f . n e t / 1 9 3 7 / C D B G -No t i c e s 2 Public Noticing via Newspaper Minorities Persons with Disabilities Non-targeted/ broad community Published notices for public meetings/hearings were posted in the San Mateo County Times on Feb 20, 2017 and March 27, 2017. No comments were received from the noticing. Comments were received at the noticed public meetings and hearings All comments were accepted Se e At t a c h m e n t Draft Annual Action Plan 21 OMB Control No: 2506-0117 (exp. 07/31/2015) Expected Resources AP-15 Expected Resources – 91.220(c) (1, 2) Introduction The City's FY 17-18 entitlement amount is expected to be about $415,000 based on prior year estimates. Delays in the budget appropriations process in the U.S. Congress means that the City has not received it s final allocation of CDBG for the 2017-2018 program year. The City is also supporting several projects funded from 2016-2017 and prior year funds. The final costs for these projects and the amounts expected to be available at the end of the year have not been finalized. To allow for the City to stay on schedule in budgeting the 2017-2018 year, the City is using estimates of both the allocation and the prior year roll -over amounts. In order to meet federal public participation requirements, the City will be representing budgeted amounts as percentages of eli gible funds, and, absent any major deviations from prior year funding, will use these percentages to identify specific funding amounts when the final allocations are made available. The City is budgeting for approximately $615,000 in prior years' uncommitted and roll- over funds. In FY 16-17 the City initiated the set-up of a Revolving Loan Fund for housing rehabilitation projects, which means that all program income received would no longer be applied to the total funds that must be spent in a funding cycle . Policy changes within HUD have place the use of the Revolving Loan Fund in question, and the City will be making final decisions regarding the RLF as appropriate in compliance with HUD regulations during the public comment period of this Annual Action Plan . This gives the City a CDBG budget of approximately $1,030,000 for FY 17-18. In addition, the City’s the FY 17-18 HOME allocation is $11,437 which provides the City with an overall budget of approximately $1,041,000. Additional budget information is provided in Exhibit A. Priority Table Program Source of Funds Uses of Funds Expected Amount Available Year 2 Expected Amount Available Remainder of ConPlan Narrative Description Draft Annual Action Plan 22 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Allocation Program Income (RLF) Prior Year Resources Total (does not include RLF) CDBG Public Federal -Acquisition -Admin and Planning -Economic Development -Housing -Public Improvements -Public Services 415,000 30,000 615,000 1,030,000 0 The City of South San Francisco is an entitlement jurisdiction and therefore receives an annual CDBG grant allocation from HUD, the City also receives a variable amount of Program Income. Additionally, accumulated funds from prior program years have resulted in significant prior year resources that the City is required to budget and spend down. Home Admin Funds Public Federal -Fair Housing 11,437 0 0 11,437 0 The City of South San Francisco is part of the San Mateo County HOME Consortium. As a member of this consortium, the City receives 1% of the County’s annual HOME allocation for administrative purposes. Table 4 - Expected Resources – Priority Table Draft Annual Action Plan 23 OMB Control No: 2506-0117 (exp. 07/31/2015) Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Leveraging CDBG funds continues to be a greater challenge with the dissolution of Redevelopment Agencies (RDA) statewide. In the past, CDBG funds were able to leverage significant amounts of RDA funding for housing and commercial projects. A reduction to CDBG entitlement amounts over the last few years have also required the City to cut funding to nearly half of the public service organizations. Overall, CDBG funding is insufficient to leverage significant funds and now can only be provided as a small match in attempt to secure what other non-federal funding might be available. However, the City is exploring the possibility of utilizing CDBG funding for smaller public right of way improvements that will ensure that the City is more competitive in future years for Cap and Trade funding. These improvements may include upgrading intersections and making the downtown more pedestrian friendly. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Over the years, the City's RDA acquired several residential and commercial properties; however with the dissolution of RDAs, the City is required to sell all its properties and return all proceeds to the State. Therefore, the City is in the process of selling these commercial properties. In the past few years the City has been selling the smaller residential properties which have been occupied by low income households. The City’s Housing Investment Plan has stipulated, however, that the proceeds received from the sale must be used to replace the unit somewhere else in the City. The City has not sold all of the residential properties, and still has 6 residential units that are being leased to low income households. CDBG funds have also helped improve city-owned properties that are used to provide services to low and moderate income or special needs residents such as parks, libraries, the boys and girls club, senior center and right of way improvements. CDBG funds do not subsidize, in any way, the operations of those city-owned facilities but have provided accessibility and non- routine maintenance improvements. Draft Annual Action Plan 24 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Goals and Objectives AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information Funding estimates are based on estimates of potential entitlement allocations and of total program income received. Per project funding will be represented as a percentage or an approximate range. Funding estimates will be refined once HUD notices the City with its final allocation. Final budgets are expected to fit within the percentages and ranges included in this action plan. Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Estimate Goal Outcome Indicator 1 Increase, Maintain, & Improve Affordable Housing 2013 2017 Affordable Housing Citywide Affordable Housing CDBG: $347,000 Homeowner Housing Rehabilitated: 48 Households 2 Provide Public Services to Improve Quality of Life 2013 2017 Non-Housing Community Development Citywide Public Services CDBG: $83,000 (est.) Public Service Activities other than Low/ Moderate Income Housing Benefit: 517 Persons Assisted 3 Provide Service- Enriched Homeless Shelters 2013 2017 Homeless Citywide Homeless Services and Housing CDBG: Included in Goal 2 Public Services Funding Homeless Person Overnight Shelter: 114 Persons Assisted 4 Preserve and Improve Public Right of Way or Facilities 2013 2017 Public Improvements In eligible service areas Public Improvements CDBG: $500,000 Other: Public Facilities and infrastructure improvements in CDBG target area neighborhoods Table 6 - Goals Summary Draft Annual Action Plan 25 OMB Control No: 2506-0117 (exp. 07/31/2015) Goal Descriptions 1 Goal Name Increase, Maintain, & Improve Affordable Housing Goal Description For FY 17-18, the City will implement the following activities in order to meet this goal: housing rehabilitation, minor home repair, emergency home repair grants, debris box vouchers, and accessibility modification programs. Additionally, the City will continue to administer its existing first time homebuyer loans and below market rate housing units. 2 Goal Name Provide Public Services to Improve Quality of Life Goal Description For FY 17-18, the City will allocate 15% of its annual entitlement and 15% of its prior year program income to non-profit organizations that provide public services. The City anticipates serving 517 low to moderate income residents in FY 17-18. 3 Goal Name Provide Service-Enriched Homeless Shelters Goal Description There is a significant need for service-enriched shelters and transitional housing for both homeless individuals and families as the City has experienced a significant increase in chronically homeless and transients, especially in the Downtown. The City will address this need by providing public service funds to Samaritan House and CORA. Samaritan House operates the Safe Harbor Shelter located in South San Francisco, which provides 90 beds to homeless individuals. CORA provides emergency shelter for those seeking refuge from domestic violence or abuse. The City will also continue to work with the Homeless Outreach Team (HOT) to move the most difficult, long term homeless/transient individuals out of the Downtown area by placing them in emergency shelters and connecting them with County medical and rehabilitation services. This includes the City’s participation in the HOT’s Case Manager Group and Oversight Committee. Draft Annual Action Plan 26 OMB Control No: 2506-0117 (exp. 07/31/2015) 4 Goal Name Preserve and Improve Public Facilities Goal Description The City of South San Francisco may use these funds to support investments in predevelopment activities for infrastructure and public facilities. These predevelopment activities may be used to assemble sites for affordable housing or provide infrastructure that would benefit the community. Additionally, it is likely that the City will these funds to improve public facilities, such as improvements to Park facilities and funding ADA improvements, as identified in the City’s ADA Transition Plan. In FY 16-17 the City spent $240,000 improving the ADA ramps to public intersections in the CDBG Service Areas. In FY 17-18 the City anticipates continuing to fund activities outlined in the ADA Transition Plan, as well as providing the “last mile” of funding to several eligible projects within the City. Table 7 – Goal Descriptions In prior years the City has used funding for the Façade Improvement Program in the downtown. This program provided grants for Downtown businesses undertaking façade improvements and assists local business owners with improving the appearance of their store, as well as eliminating blight. In the past 4 fiscal years, the City has provided 19 façade grants, far exceeding the Consolidated Plan’s goal of 5. Given this and the large amount of private investment slated for the downtown in the next 2 -3 years, the City has discontinued this program. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b): The City does not receive HUD funds directly from HUD. Draft Annual Action Plan 27 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-35 Projects – 91.220(d) Introduction The City plans to implement the following projects: Public Services (15% of current year entitlement funds and prior year program income funds; estimated at $83,000)  Health Mobile 10% of available public services funding: Free onsite, comprehensive dental care for low-income children  HIP Housing: Home Sharing Program 12% of available public services funding: Facilitates rent or service exchange home sharing arrangements through interviewing and screening clients  John’s Closet 6% of available public services funding: Provides new clothing for low income children  Legal Aid Society 12% of available public services funding: Legal assistance and advocacy for people losing their homes or living in substandard conditions  Rape Trauma Services Center 12% of available public services funding: Mental health services to address the multiple healing needs of child survivors of sexual trauma  Star Vista 10% of available public services funding: Subsidized apartments and case management services for emancipated foster youth plus essential life skills training  Ombudsman Services of San Mateo County, Inc. 9% of available public services funding: Advocacy services to elderly and developmentally disabled individuals Service-Enriched Homeless Shelters *  Community Overcoming Relationship Abuse (CORA) 9% of available public services funding: Emergency shelter for victims and survivors of domestic violence and their children  Samaritan House 21% of available public services funding: Operates the Safe Harbor Shelter, a 90 bed homeless shelter that provides emergency and transitional housing for homeless adults *Homeless shelters are a subcategory under the Public Services Draft Annual Action Plan 28 OMB Control No: 2506-0117 (exp. 07/31/2015) Minor Home Repair Programs (Funded from the 65% capital projects and programs funding in current year entitlement – estimated at about $135,000)  Center for Independence of Individuals with Disabilities (CID) - Housing Accessibility Modification Program 7% of Minor Home Repair funding: Installs ramps, grab bars, and other modifications to make a home accessible  El Concilio - Peninsula Minor Home Repair 28% of Minor Home Repair funding: Minor home repairs for low-income households to make their home eligible for energy/weatherization improvements that would otherwise not be completed and increase energy and water conservation  Rebuilding Together Peninsula (RTP) - National Rebuilding Day 12% of Minor Home Repair funding: Program that utilizes volunteers to rehabilitate homes on National Rebuilding Day  Rebuilding Together Peninsula (RTP) - Safe at Home 52% of Minor Home Repair funding: A year round program that addresses minor repair needs City Sponsored Housing Rehabilitation Program ($212,000 – estimated to be funded from entitlement, and pending receipt of program income and year-end assessment of available prior year resources) Provides low interest loans and grants to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home. Public Improvement Projects ($500,000 pending entitlement allocation funding and year-end assessment of available prior year resources) These funds may be used towards Public Improvements to Ci ty Facilities as well as within the Public Right of Way in low/mod areas. The funds may support investments in predevelopment activities for infrastructure and public facilities. These predevelopment activities may be used to assemble sites for affordable housing or provide infrastructure that would benefit the community as a whole. CDBG Administration (20% of current year entitlement, pending receipt of allocation, and current year program income estimated at about $100,000) The City will use 20% of its entitlement and current year program income to administer the CDBG program. Fair Housing ($11,437)*  Project Sentinel ($11,437)* Provides comprehensive fair housing services of complaint investigation, community outreach, and education Draft Annual Action Plan 29 OMB Control No: 2506-0117 (exp. 07/31/2015) *HOME Administrative Funds are not reported in HUD’s Integrated Disbursement & Information System (IDIS) Draft Annual Action Plan 30 OMB Control No: 2506-0117 (exp. 07/31/2015) # Project Name 1 Public Services 2 Service-Enriched Homeless Shelter 3 Minor Home Repair/Modification Programs 4 City-Sponsored Housing Rehabilitation Program 5 Public Improvement Projects 6 CDBG Administration Table 8 – Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Given the limited funds available, the City prioritizes activities which provided maximum benefit to the community. The majority of the City's CDBG funds are allocated to supporting housing rehabilitation and public improvements because these types of activities are not restricted by spending limitations and are highly impactful. Further, it is intended that CDBG money will be utilized for the ‘last mile’ of funding for projects that may not otherwise be completed. A major funding obstacle continues to be sufficiently supporting the wide variety of crucial public services needed in the City due to federal spending limits specific to public services. While the public service need far exceeds the funds available to provide those services, the City has selected those activities which would be most effective. Draft Annual Action Plan 31 OMB Control No: 2506-0117 (exp. 07/31/2015) AP - 38 Project Summary Project Summary Information Project funding in this table is represented either as an approximate range or as a percentage of funds received. These funding amounts will be revised to reflect final numbers once the City receives its allocation announcement from HUD. Final budgets are expected to fit within the percentages and ranges included in this action plan. 1 Project Name Public Services Target Area Citywide Goals Supported Provide Public Services to Improve Quality of Life Needs Addressed Public Services Funding CDBG: 15% of current year entitlement and prior year program income estimated at about $83,000 Description For FY 17-18, the City will allocate 15% of its annual entitlement to non-profit organizations that provide public services. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities 517 extremely low to low income individuals are estimated to benefit from the proposed activities. Draft Annual Action Plan 32 OMB Control No: 2506-0117 (exp. 07/31/2015) Location Description  Health Mobile 1659 Scott Blvd # 4 Santa Clara, CA 95050-4137  HIP Housing 364 South Railroad Avenue San Mateo, CA 94401-4024  John’s Closet 444 E. Market St., Rm. 2 Daly City, CA 94014  Legal Aid Society 330 Twin Dolphin Drive, Suite 123 Redwood City, CA 94065-1455  Ombudsman Services of San Mateo County, Inc. 711 Nevada St. Redwood City, CA 94061-1555  Rape Trauma Services Center 1860 El Camino Real, Suite 406 Burlingame, CA 94010-3117  StarVista 701 Grand Ave South San Francisco, CA 94080-2553 Planned Activities  Health Mobile 10% of available public services funding: Free onsite, comprehensive dental care for low-income children.  HIP Housing: Home Sharing Program 12% of available public services funding: Facilitates rent or service exchange home sharing arrangements  John’s Closet 6% of available public services funding: Provides new clothing for low income children.  Legal Aid Society12% of available public services funding: Legal assistance and advocacy for people losing their homes or living in substandard conditions.  Ombudsman Services of San Mateo County, Inc. 9% of available public services funding: Advocacy services to elderly and developmentally disabled individuals Rape Trauma Services Center 12% of available public services funding: Mental health services to address the multiple healing needs of child survivors of sexual trauma.  StarVista 10% of available public services funding: Subsidized apartments and case management services for emancipated foster youth plus essential life skills training. Draft Annual Action Plan 33 OMB Control No: 2506-0117 (exp. 07/31/2015) 2 Project Name Service-Enriched Homeless Shelters Target Area Citywide Goals Supported Provide Service-Enriched Homeless Shelters Needs Addressed Homeless Services and Housing Funding Included as part of Public Services funding in Project 1 Description The City will address the need for service-enriched shelters and transitional housing by providing public service funds to Samaritan House and CORA. Samaritan House operates the Safe Harbor Shelter located in South San Francisco, which provides 90 beds to homeless individuals. CORA provides emergency shelter for those seeking refuge from domestic violence or abuse. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities The City anticipates providing 114 homeless persons overnight shelter Location Description  Community Overcoming Relationship Abuse (CORA) Address Suppressed  Samaritan House: Safe Harbor Shelter 295 North Access Road South San Francisco, CA 94080-690 Planned Activities  Community Overcoming Relationship Abuse (CORA) 9% of available public services funding: Emergency shelter for victims and survivors of domestic violence and their children  Samaritan House: Safe Harbor Shelter 21% of available public services funding: Operates the Safe Harbor Shelter, a 90 bed homeless shelter that provides emergency and transitional housing for homeless adults 3 Project Name Minor Home Repair/Modification Programs Target Area Citywide Goals Supported Increase, Maintain, & Improve Affordable Housing Needs Addressed Affordable Housing Funding CDBG: $135,000 estimated from entitlement and prior year resources Description For FY 17-18 the City will allocate funding to various non- profits that provide minor home repairs and accessibility modifications to low income homeowners. Target Date 6/30/2018 Draft Annual Action Plan 34 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities The City anticipates serving 44 low income households. Location Description  Center for Independence of Individuals with Disabilities 2001 Winward Way, Suite 103 San Mateo, CA 94404  El Concilio of San Mateo County 1419 Burlingame Avenue, Suite N Burlingame, CA 94010-4123  Rebuilding Together Peninsula 841 Kaynyne Street Redwood City, CA 94063-3000 Planned Activities  CID - Housing Accessibility Modification Program 7% of Minor Home Repair funding: Installs ramps, grab bars, and other modifications to make a home accessible.  El Concilio - Peninsula Minor Home Repair 28% of Minor Home Repair funding: Minor home repairs for low-income households to make their home eligible for energy/weatherization improvements Minor home repairs for low-income households to make their home eligible for energy/weatherization improvements.  Rebuilding Together - National Rebuilding Day 12% of Minor Home Repair funding: Program that utilizes volunteers to rehabilitate homes on National Rebuilding Day. Rebuilding Together - Safe at Home 52% of Minor Home Repair funding:A year-round program that addresses minor repair needs. 4 Project Name City-Sponsored Housing Rehabilitation Program Target Area Citywide Goals Supported Increase, Maintain, & Improve Affordable Housing Needs Addressed Affordable Housing Funding CDBG: $212,000 estimated program income, entitlement, and prior year resources Description Provides low interest loans and grants to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home. Target Date 6/30/2018 Draft Annual Action Plan 35 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities This year the City anticipates serving four (4) households. Location Description This program is available citywide for low/mod income households. Planned Activities  Housing Rehabilitation Loans Provides low interest loans to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home.  Emergency Repair Vouchers Provides low-income families grants of up to $5,000 to make emergency safety and/or code violation repairs.  Debris Box Vouchers Provides low-income families with a debris box to clear code violations and clean up conditions that affect the health, safety or appearance of properties. Draft Annual Action Plan 36 OMB Control No: 2506-0117 (exp. 07/31/2015) 5 Project Name Public Improvement Projects Target Area Service Areas: Downtown, Uptown, Westborough, Camino/Sunshine & Orange/Lindenville, CDBG target area Goals Supported Sustain and/or Increase Economic Activity Needs Addressed Economic Development Services Public Facilities Improvements Funding CDBG: $500,000 Description The City will use CDBG funds to provide public right of way and facility improvements in the City, with the Uptown and Downtown areas as the priority areas. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities The City anticipates undertaking at least four (4) public facility improvements projects next year Location Description The Public Improvement projects will be implemented in the Service Areas (See Attachment D: Service Area Map). The Census tracts comprising these service areas are 6017, 6019, 6020, 6021, 6022, 6023, 6024 & 6026. The City’s priorities are to invest in the Downtown and Uptown areas, however it is sometimes difficult to identify and implement Right of Way Improvement Projects in these areas. Therefore, expanding the Services Areas to the greater LMA areas will allow the City to utilize its CDBG entitlement more effectively, whilst additionally benefitting a greater population. The City has identified these census tracts to be a local target area as more than 50% of residents in this area are considered low to moderate income (see Attachment D). This local target area also meets the CDBG Low to Moderate Area Benefit (LMA) requirements. Planned Activities These funds may be used for Public Right of Way improvement expenditures in low/mod areas. This may include improved street lighting or street sewer laterals. The City may consider a sidewalk improvement program. Or the funds may support investments in predevelopment activities for affordable housing, infrastructure and public facilities. 6 Project Name CDBG Administration Target Area N/A Goals Supported N/A Needs Addressed N/A Funding CDBG: 20% of current year entitlement and program income, estimated at about $100,000. Draft Annual Action Plan 37 OMB Control No: 2506-0117 (exp. 07/31/2015) Description The City will use 20% of its entitlement to administer the CDBG program. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities N/A Location Description N/A Planned Activities The City will use 20% of its entitlement and current year program income to administer the CDBG program. Draft Annual Action Plan 38 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City has identified the census blocks with more than 50% of residents with low to moderate household incomes. Using HUDs CPD Maps website as a guide, as well as using HUDs GIS dataset, the City has created a CDBG Service Areas map for South San Francisco (see Attachment D). These Service Areas generally meet the CDBG Low to Moderate Area Benefit (LMA) requirements, however the area known as East 101, is predominantly industrial activities, and CDBG funding will not be spent in this region. The below census blocks meet the meets the CDBG Low to Moderate Area Benefit (LMA) requirements:  601700-1  601901-2, 601902-1, 601902-3  602000-5  602100-1, 602100-3  602200-1, 602200-2, 602200-3, 602200-4, 602200-5  602300-1  602400-1  602600-1, 602600-2, 602600-4. The City will direct assistance to these areas through public improvement projects and the façade improvement program in the downtown. The City will also fund improvements to public facilities located within the City, especially for ADA improvements. Geographic Distribution Target Areas Percentage of Funds CDBG Target Area 33% Downtown, Uptown, Orange/Lindenville, Camino/Sunshine & Westborough 33% Table 9 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City designates these areas as target areas for funding services because a majority of those who reside and/or receive services in this area are low income. Therefore, improvements made to this area, through activities like public right of way beautification projects, create a citywide benefit. Draft Annual Action Plan 39 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-75 Barriers to affordable housing – 91.220(j) Introduction A lack of resources and the current market conditions have presented barriers to affordable housing. Currently, there is a lack of sufficient federal, state, and county funds to create new affordable housing. Federal tax credits are very limited and extremely competitive. Furthermore, the County resources, which consist only of HOME funds, have been drastically reduced and remain extremely competitive. Additionally, the dissolution of RDAs signifies a tremendous loss of resources available for affordable housing. In prior years, RDA funds were used to develop numerous affordable housing units while also bolstering the City's CDBG program. Due to the dissolution o f the RDA, it is now necessary to piece together several years of funding allocations and grants, thus requiring at least 5 to 7 sources of funds to be able to construct new housing on the Peninsula. These sources have consequently reduced as well. As such , cities will not be able to meet their state mandated housing production requirements, especially for affordable housing units. In addition to limited resources, the current market conditions have created an unsustainable housing cost environment due to inflated rents and expensive home/land prices. According to the 2015 American Community Survey 1-Year Estimates, 65% of renters in South San Francisco are paying more than 35% of their income towards rent and 23% of all renters are paying more than 50% of their income towards rent. Additionally 30% of homeowners in South San Francisco are spending 35% or more of their household income on housing costs (2009 -2013 American Community Survey 5-Year Estimates). This data signifies that approximately one third (1/3) of South San Francisco households are living in unaffordable housing which in turn is putting them at risk of becoming homeless. While the City actively makes efforts to provide affordable housing to residents, the lack of resources and market conditions pose as formidable barriers. Therefore, the City is continually seeking new and innovative ideas to overcome these barriers. Actions planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment: The City will continue to monitor and identify areas of improvement in its public policies in order to foster and maintain the supply of affordable housing and to remove barriers to affordable housing development. The City will also continue to maintain and encourage affordable housing development by: Draft Annual Action Plan 40 OMB Control No: 2506-0117 (exp. 07/31/2015)  Implementing zoning to ensure there is an adequate supply of land to meet its Association of Bay Area Governments (ABAG) regional housing needs allocation.  Continuing to implement the City's Inclusionary Housing Ordinance; this requires that a percentage of new “for sale” residential units are made available as Below Market Rate (BMR) units for low income residents. The City will also continue to support its existing BMR units.  Investigating new sources of funding for the City's affordable housing programs and working with non‐profit developers to promote the development of affordable housing for lower income households.  Considering fee waivers or deferrals of planning, building, and impact fees for affordable housing developments.  Removing government and public infrastructure constraints to affordable housing development through administrative support, inter‐governmental cooperation, public‐private partnerships, and permit streamlining.  Continuing to cooperate with other governmental agencies and take an active interest in seeking solutions to area‐wide housing problems. Draft Annual Action Plan 41 OMB Control No: 2506-0117 (exp. 07/31/2015) AP- 85 Other Actions - 91.420, 91.220(k) Introduction The following sections describe the actions and efforts the City will make to address things such as meeting underserved needs, affordable housing, and lead-based paint hazards. Many of these actions are based upon the importance of coordinating with other jurisdictions, local service providers, and the private sector. In a time with limited funding available, the City's focus will be on creativity and collaboration in order to meet more needs of the community. Actions planned to address obstacles to meeting underserved needs The main obstacle the City faces in meeting underserved needs is a lack of funding. With the loss of RDA funds and declining CDBG entitlements, the City has limited capabilities in meeting the needs of the community. Additionally, many local service providers are also experiencing declines in both private and public funding, which further hinder their capability to mee t needs. The City plans to address this obstacle by continuing to look for new funding sources and find creative ways to leverage and utilize existing funding. Additionally, the City will encourage collaboration amongst itself, other jurisdictions, and non-profits. Actions planned to foster and maintain affordable housing Listed below are actions the City plans to take to foster and maintain affordable housing:  Promote the construction of lower cost units by providing incentives to developers and encouraging mixed-use projects, second units, density bonuses, loft -style units, and manufactured housing.  Strive to preserve and maintain existing affordable housing by using state and federal funds to the fullest extent to rehabilitate existing housing units. Additionally, the City will continue to support affordable housing for groups with special needs, including seniors, the disabled, and the homeless.  Continue to implement its Inclusionary Housing Ordinance that requires a percentage of new "for sale" residential units be made available as Below Market Rate (BMR) units for low income residents. The City will also continue to support its existing BMR units .  Provide a “how to guide” for developers who are introducing new BMR units to the market which provides guidance regarding resident selection, monitoring etc. Actions planned to reduce lead-based paint hazards The City will continue to incorporate lead testing and lead safe work practices into all rehabilitation projects it funds. Additionally, the City makes lead-based paint information available on its website, to all the local non-profit agencies, to homeowners and renters. The City also provides loans and grants to homeowners and public facilities to abate lead -based paint hazards. Draft Annual Action Plan 42 OMB Control No: 2506-0117 (exp. 07/31/2015) City webpage for lead-based paint information: http://www.ssf.net/1338/Homeowner-Information Actions planned to reduce the number of poverty-level families The City of South San Francisco has a multi-faceted approach to reducing poverty in the community: First, the City has acquired housing units over the years and converted them into affordable rental units. The City manages the units and rents them at affordable rates to assist low income families whose incomes do not support market rate housing costs. These efforts help reduce the number of families living in poverty by providing them with affordable housing costs. Additionally, the City has provided some of these units to the County’s Emancip ated Foster Youth Program to provide affordable housing for youth who have transitioned out of the foster care system. Additionally, the City’s housing rehabilitation program offers low and moderate income homeowners the opportunity to bring their homes to current building and safety standards by providing low interest loans and grants. This improves living conditions in a manner that doesn’t create an economic burden on the family. It is also important to note that non-profit organizations in South San Francisco play an important role in providing affordable housing, food, child care, clothing, and other emergency services to low income residents. The City partially funds and monitors these organizations through the CDBG Program. Through this multitude of efforts, in collaboration with non-profit agencies, the City is continually working to help reduce the number of families living in poverty. With that said, there are significant challenges to accomplishing this long-term goal. The biggest barrier to the provision of services to lower income families and those at risk of becoming homeless is the lack of adequate state, county, and federal funds for social service activities. For example, CDBG funding for public services is limited to 15% of the City’s entitlement amount and 15% of prior year program income. Since the City does not know how much program income will be received in a given year, and since program income is often received after the Action Plan has been drafted and the budgets have been set, it can be difficult to fully incorporate program income into services funding. . The City continues to strive for efforts that creatively and efficiently work with these constraints. Actions planned to develop institutional structure City will make the following efforts to improve institutional structure: Continue to assist the homeless and those at risk of becoming hom eless by supporting non- profits that offer solutions and services to the homeless and continue working the with the Homeless Outreach Team (HOT) Draft Annual Action Plan 43 OMB Control No: 2506-0117 (exp. 07/31/2015)  Continue to work with the other local jurisdiction as part of the CDBG Work Group in order to increase collaboration and make administrative and monitoring processes more standardized, compliant, and efficient  Continue to build and improve relationships with local service providers  Continue to coordinate and participate in the Continuum of Care Actions planned to enhance coordination between public and private housing and social service agencies The City plans to take the following actions to enhance coordination in the implementation of the City's Action Plan:  Continue to collaborate with the County of San Mateo, private housing developers, lenders, and non-profit housing developers in order to create more affordable housing  Continue to participate in the CDBG Work Group and to improve CDBG administrative processes for both sub-recipients and City staff  Continue to fund non-profit agencies serving low-income residents  Encourage collaboration and cooperation among local service providers  Continue to participate in the CoC Steering Committee  Continue to participate in the San Mateo County HOME Consortium and to serve on the San Mateo County's Housing & Community Development Committee (HCDC)  Support workforce development partnerships that serve residents and employees in South San Francisco  Continue working with regional economic development groups and promote economic development collaborations  Work with businesses and the Chamber of Commerce on downtown beautification and other projects to improve the downtown  Continue to work with the Homeless Outreach Team; this includes the City’s participation on the HOT’s Case Manager Group and Oversight Committee Draft Annual Action Plan 44 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Specific Requirements AP- 90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available f or use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Draft Annual Action Plan 45 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment A Draft Annual Action Plan 46 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment B : Public Noticing San Mateo County Times Emails to subrecipients Twitter Facebook Website Draft Annual Action Plan 47 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment C – Public Comments Needs Assessment Hearing (March 22, 2017) 1. Name: Ann Marquart Organization: Project Sentinel Comments: SSF woman resident needed assistance breaking her rental lease. She became disabled and needed to vacate early, PS assisted her with this. One development has 200 units and was only accepting social security cards as ID. PS worked with the management company to not discriminate with people who do not have SS. PS provided education and awareness regarding other forms of acceptable identification for their residents. PS is hosting a symposium and have flyers/brochures for the event that provides counseling for fair housing and resources for people. Question from Council: How do people know about PS? A: from our City Clerk or Housing Division’s referrals, posters on transit (busses etc.)/social media and flyers in community centers etc. 2. Name: Cari Pang Chen Organization: Rebuilding Together Peninsula Comments: Thank-you Council for continuing to fund their 2 programs in the City. On April 29, 3 homes in SSF will be rehabilitated on NRB. The City’s own building division volunteers their assistance too. To date, 15 of the projected 16 Safe at Home projects have been completed in SSF. RTP provides assistance to residents that cant afford to do their home repairs. Deferred maintenance causes the lower income homeowners with a great deal of stress. The costs of this also add up or cause homes to become derelict. The program assists people with this. In addition, there are some SSF businesses (such as Genentech) that assist and provide funding to their program. A note from a homeowner that they assisted was provided to council. 3. Name: Laura Fanucchi Organization: HIP Housing Comments: Have helped 50 people with homesharing in SSF. This fiscal year they have helped 144 people with housing resources. In addition, HIP Housing has provided technical and policy support and guidance to the newly formed Home Match SF and Home Share SLO programs. HIP Housing’s publications and programs are featured on HUD’s website. 4. Name: Melissa Lukin Organization: CORA Comments: CORA have provided 40 years of services for domestic violence in SSF. CORA work closely with our law enforcement officers. They provide shelter and crisis intervention for victims of domestic violence. CORA offer the “first step” services for those seeking a life free from abuse. This year CORA’s team worked with Rape Trauma Services for outreach. 5. Draft Annual Action Plan 48 OMB Control No: 2506-0117 (exp. 07/31/2015) Name: Trevor Yan Organization: Legal Aid Society of San Mateo Comments: Trevor grew up in east SSF. He is now the housing staff attorney for Legal Aid. Thank Council for their continued support. Legal Aid served 108 residents in SSF last year. They found that 30% of the evictions notices and cases in the City are “no cause evictions” whereas 25% were for nonpayment rent. Legal Aid handles and provides guidance tenant/landlord disputes for low income tenants. Legal Aid is involved with advocating for those who experience housing discrimination. 6. Name: Lisa Heath Organization: CID Comments: CID provide services for accessibility modifications to homes. For examples, they will install ramps/grab bars etc to ensure that homes are more accessible to disabled or the elderly and allow them to stay in their homes rather than having to move or be placed in care facilities. Recently, CID helped a 52 year old male paraplegic with an access ramp to his backyard. The man enjoys being outdoors and had no way of getting into his backyard without assistance. CID installed the ramp so that he can be more self-sufficient. Thanks Council for continued support. 7. Name: Amanda Freeman Organization: Rape Trauma Services Comments: Thank Council for continued support. RTS work with Mike Brosnan frequently to provide assistance to the sexually assaulted. Recently, they presented at a local high school and a teenage girl approached them afterwards. Her and her family were living in an older man’s apartment and her mom lost her job. The older man exploited the teenage girl, in exchange for a no rental agreement. RTS worked with the family to resolve this situation. 8. Name: Dianne Papan Organization: Johns Closet Comments: have been operating for 29 years without overhead. They provide new clothes to children which gives them immediate self-esteem assurances. Thank you for your continued support. 9. Name: Sofia Daniel & Duante Young Organization: StarVista Comments: Provide holistic services for former foster youth. 50% of youth are placed outside of the county which means that they have to leave their community/schools/friends. The youth engaged in their program participate in 30 hours of productive activity a week. Typically, 1:3 kids exiting the foster home system will end up homeless in 24 months. StarVista assists them with the adjustment with 98% of the youth participating in some form of vocational education. Duante – a local youth in the program spoke about how this has benefitted him and thanked council for their ongoing support. 10. Name: Julia Palmer Draft Annual Action Plan 49 OMB Control No: 2506-0117 (exp. 07/31/2015) Organization: Safe Harbor Comments: Thank Council for continued support. SH have served 153 SSF residents. They provide intense case management and housing assistance to facilitate permanent housing placements in the City. A local man, Gil, had been renting a property for a long time and was evicted. Gil was living in his car but was referred to SH by our downtown police. SH assisted him with an HRP voucher and with this voucher he was able to secure housing. He is now renting a 1br apartment in the City. In addition, Measure A funding was used for the security deposit on his apartment. Draft Annual Action Plan 50 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment D Draft Annual Action Plan 51 OMB Control No: 2506-0117 (exp. 07/31/2015) Ci t y C o u n c i l P u b l i c H e a r i n g Ap r i l 2 6 , 2 0 1 7 4/26/20171 Ec o n o m i c D e v e l o p m e n t & H o u s i n g D i v i s i o n 4/26/2017 Ec o n o m i c D e v e l o p m e n t & H o u s i n g Di v i s i o n 2  Th e C i t y h a s n o t b e e n n o t i f i e d o f t h e e n t i t l e m e n t al l o c a t i o n f o r F i s c a l Y e a r 1 7 - 1 8  St a f f r e c o m m e n d s m o v i n g f o r w a r d t o e n s u r e t h e C i t y i s go o d s t a n d i n g w h e n a l l o c a t i o n i s d e t e r m i n e d  Ne e d t o a l l o c a t e p r o g r a m i n c o m e f r o m p r i o r y e a r s  If f i n a l f u n d i n g v a r i e s b y 2 0 p e r c e n t o f t h i s e s t i m a t e d bu d g e t , i n a c c o r d a n c e w i t h H U D r e g u l a t i o n s , s t a f f w i l l re t u r n t o t h e S u b c o m m i t t e e a n d / o r C i t y C o u n c i l i n or d e r t o r e f i n e t h e f u n d i n g p r o p o s a l s 3 Ec o n o m i c D e v e l o p m e n t & H o u s i n g D i v i s i o n CD B G FY  17 ‐18   (E s t i m a t e )   En t i t l e m e n t  Am o u n t 41 5 , 0 0 0   Pr i o r  Ye a r s  Un c o m m i t t e d  Fu n d s  (E s t i m a t e d  Ro l l o v e r ) 26 5 , 0 0 0   Pr i o r  Ye a r s  Un c o m m i t t e d  Fu n d s  (P r e  FY  16 ‐17 ) Pr o g r a m  In c o m e  Es t i m a t e  (F Y  17 ‐18 ) 80 , 0 0 0   Pr o g r a m  In c o m e  Es t i m a t e  (F Y  16 ‐17 )   25 0 , 0 0 0   Pr o g r a m  In c o m e  Ro l l o v e r / R e c e i v e d  (F Y  15 ‐16 )   10 0 , 0 0 0   Pr o g r a m  In c o m e  Pr i o r  Ye a r  Ro l l o v e r  (P r e  FY  15 ‐16 ) To t a l   1, 1 1 0 , 0 0 0   HO M E HO M E  Ad m i n i s t r a t i v e  Fu n d s 11 , 4 3 7   ES T I M A T E D  TO T A L  FU N D S  (A L L  SO U R C E S )   1, 1 2 1 , 4 3 7  4/26/2017 Ec o n o m i c D e v e l o p m e n t & H o u s i n g D i v i s i o n 4 PU B L I C  SE R V I C E S FY  17 ‐18  CD B G   Su b c o m m i t t e e   Re c o m m e n d a t i o n s FY 16‐17 Actuals  CO R A  (1 2 %  of  to t a l  bu d g e t ) 1 0 , 7 4 5   10,000 He a l t h  Mo b i l e  (1 0 %  of  to t a l  bu d g e t ) 8 , 9 5 4   7,998 HI P  Ho u s i n g  (1 2 %  of  to t a l  bu d g e t ) 1 0 , 7 4 5   10,000 Jo h n ' s  Cl o s e t  (6 %  of  to t a l  bu d g e t ) 5 , 3 7 2   5,000 Le g a l  Ai d  So c i e t y  (1 2 %  of  to t a l  bu d g e t ) 1 0 , 7 4 5   10,000 Om b u d s m a n  Se r v i c e s  of  Sa n  Ma t e o  Co u n t y    (1 1 %  of   to t a l  bu d g e t ) 9, 8 4 9   9,500 Ra p e  Tr a u m a  Se r v i c e s  Ce n t e r  (1 2 %  of  to t a l  bu d g e t ) 1 0 , 7 4 5   10,000 Sa m a r i t a n  Ho u s e  (1 7 %  of  to t a l  bu d g e t ) 1 5 , 2 2 2   14,000 St a r  Vi s t a  (8 %  of  to t a l  bu d g e t ) 7 , 1 6 3   6,500 Pu b l i c  Se r v i c e s   89 , 5 4 0   82,998 4/26/2017 Ec o n o m i c D e v e l o p m e n t & H o u s i n g Di v i s i o n 5 MI N O R  HO M E  RE P A I R  PR O G R A M S FY  17 ‐18  CD B G   Su b c o m m i t t e e   Re c o m m e n d a t i o n s FY 16‐17 Actuals  CI D  ‐ Ho u s i n g  Ac c e s s i b i l i t y  Mo d i f i c a t i o n  Pr o g 1 0 , 0 0 0  10,000 El  Co n c i l i o ‐ Pe n i n s u l a  Mi n o r  Ho m e  Re p a i r   37 , 5 0 0  10,000 Re b u i l d i n g  To g e t h e r  ‐ Na t i o n a l  Re b u i l d i n g  Da y 1 5 , 7 5 0  12,000 Re b u i l d i n g  To g e t h e r  ‐ Sa f e  at  Ho m e 7 0 , 0 0 0  25,000 Mi n o r  Ho m e  Re p a i r   13 3 , 2 5 0  57,000 4/26/2017 Ec o n o m i c D e v e l o p m e n t & H o u s i n g D i v i s i o n 6 Or g a n i z a t i o n FY  17 ‐18  CD B G   Su b c o m m i t t e e   Re c o m m e n d a t i o n s FY 16‐17 Actuals  Pr o j e c t  Se n t i n e l 1 1 , 4 3 7   11,437 Fa i r  Ho u s i n g 1 1 , 4 3 7 1 1 , 4 3 7 4/26/2017 Ec o n o m i c D e v e l o p m e n t & H o u s i n g D i v i s i o n 7 CI T Y  SP O N S O R E D  AC T I V I T I E S  HO U S I N G FY  17 ‐18  CD B G   Su b c o m m i t t e e   Re c o m m e n d a t i o n s FY 16‐17 Actuals  Ho u s i n g  Re h a b i l i t a t i o n  Pr o g r a m  (P r i o r  Ye a r ) 1 5 0 , 0 0 0 Ho u s i n g  Re h a b i l i t a t i o n  Pr o g r a m  (R L F ) 2 5 0 , 0 0 0   De b r i s  Bo x  Vo u c h e r s 2 , 0 0 0   Em e r g e n c y  Ho m e  Re p a i r s 5 0 , 0 0 0   Ci t y  Sp o n s o r e d  Ac t i v i t i e s   30 2 , 0 0 0  150,000 4/26/2017  Pu b l i c H e a r i n g o n t h e 2 0 1 7 - 2 0 1 8 O n e Y e a r CD B G A c t i o n P l a n  Ad o p t R e s o l u t i o n t o ◦ Ap p r o v e 2 0 1 7 - 2 0 1 8 O n e Y e a r A c t i o n P l a n ◦ Au t h o r i z e t h e s u b m i t t a l o f t h e A c t i o n P l a n t o H U D ◦ Au t h o r i z e b u d g e t t r a n s f e r t o i n c o r p o r a t e C D B G fu n d i n g ◦ Au t h o r i z e C i t y M a n a g e r t o e x e c u t e a l l d o c u m e n t s ne c e s s a r y t o s e c u r e a n d a w a r d f u n d s Ec o n o m i c D e v e l o p m e n t & H o u s i n g D i v i s i o n 8 4/26/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-315 Agenda Date:4/26/2017 Version:1 Item #:6a. Resolution approving the City’s Fiscal Year 2017-2018 One-Year Action Plan for the Community Development Block Grant Program,authorizing submittal of the One-Year Action Plan and all other required documents to the U.S.Department of Housing and Urban Development,authorizing a budget transfer to incorporate the Community Development Block Grant and HOME Administrative Funds into the Fiscal Year 17-18 operating budget;and authorizing the City Manager to execute all documents and certifications necessary to secure and award the grants. WHEREAS,staff recommends approval and submittal,as presented to the City Council at its April 26,2017 meeting,of the City’s Fiscal Year 2017-2018 One-Year Action Plan and all other required documents to the U.S. Department of Housing and Urban Development; and WHEREAS,staff recommends that the City Council authorize a budget transfer to incorporate Community Development Block Grant (“CDBG”)and HOME Administrative Funds into the Fiscal Year 2015-2016 operating budget; and WHEREAS,staff recommends that the City Council authorize the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME Administrative Funds for the City. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby: 1.Approves the City’s Fiscal Year 2017-2018 One-Year Action Plan,attached to this Resolution as Exhibit A; 2.Authorizes submittal of the City’s Fiscal Year 2017-2018 One-Year Action Plan and all other required documents to the U.S. Department of Housing and Urban Development; 3.Authorizes a budget transfer to incorporate the CDBG and HOME Administrative Funds into the Fiscal Year 2017-2018 operating budget; and 4.Authorizes the City Manager to execute all documents necessary to secure and award CDBG and HOME Administrative Funds for the City consistent with the direction provided by the City Council. ***** City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ Draft Annual Action Plan 1 OMB Control No: 2506-0117 (exp. 07/31/2015) Contents Executive Summary ....................................................................................................................................... 2 AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ........................................................................ 2 PR-05 Lead & Responsible Agencies – 91.200(b) ...................................................................................... 6 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ................................................................................... 7 AP-12 Participation – 91.105, 91.200(c) ................................................................................................. 18 Expected Resources .................................................................................................................................... 21 AP-15 Expected Resources – 91.220(c) (1, 2) ......................................................................................... 21 Annual Goals and Objectives ...................................................................................................................... 24 AP-35 Projects – 91.220(d) ..................................................................................................................... 27 AP- 38 Project Summary ......................................................................................................................... 31 AP-50 Geographic Distribution – 91.220(f) ............................................................................................. 38 AP-75 Barriers to affordable housing – 91.220(j) ................................................................................... 39 AP- 85 Other Actions - 91.420, 91.220(k) ............................................................................................... 41 Program Specific Requirements .................................................................................................................. 44 AP- 90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) ......................................................... 44 Draft Annual Action Plan 2 OMB Control No: 2506-0117 (exp. 07/31/2015) Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The U.S. Department of Housing and Urban Development (HUD) requires the City of South San Francisco (City) to prepare an Annual Action Plan (Action Plan) in order to receive federal Community Development Block Grant (CDBG) funds. HUD Programs have three basic goals to assist extremely low, very-low, and low income persons by: 1. Providing decent and affordable housing; 2. Providing a suitable living environment; and 3. Expanding economic opportunities The City's Action Plan for fiscal year 2017-2018, in conjunction with its Five Year Consolidated Plan (2013-2018), furthers these goals by assessing the housing and community development needs and resources of the City and outlines a strategy on how it plans to address those needs. The City is also a participating jurisdiction in the San Mateo County HOME Consortium and therefore submits its federal application for funding as part of the HOME Consortium. See Attachment A for a summary of funds available and proposed activities. 2. Summarize the objectives and outcomes identified in the Plan The City's Action Plan identifies the following needs and has developed goals and activities that address both the City’s needs and further HUD's program goals:  Need: Affordable Housing Goal: Increase, maintain, and improve the supply of affordable housing for extremely low to low income individuals and families. Activities: The City will use CDBG funds for housing rehabilitation and minor home repair/accessibility modification programs. Additionally, the City will continue to administer its existing first time homebuyer loan portfolio and below market rate housing units.  Need: Public Services Goal: Provide public services to improve the quality of life for low-income individuals and families, including those at risk of becoming homeless and special needs populations. Draft Annual Action Plan 3 OMB Control No: 2506-0117 (exp. 07/31/2015) Activities: The City will allocate 15% of its current year entitlement grant and 15% of prior year program income to the following public services: Community Overcoming Relationship Abuse (CORA), Health Mobile, HIP Housing, John’s Closet, Legal Aid Society, Rape Trauma Services Center, Samaritan House, and Star Vista.  Need: Public Facilities and Infrastructure Improvements Goal: Sustain and/or increase the level of business and economic activity in areas that serve or have a high percentage of low-income residents. Activities: For FY 17-18, the City will use CDBG funding for public improvement projects in the City’s CDBG Service Areas, see Attachment B. The public improvement projects may include, but are not limited to, parks/playlot improvements, and projects related to the City’s ADA Transition Plan.  Need: Homeless Services and Housing Goal: Provide service-enriched shelter and housing for homeless families and individuals. Activities: The City will provide CDBG funding under the public service category to Samaritan House and CORA. Samaritan House operates the Safe Harbor Shelter, which is a 90 bed homeless shelter located in South San Francisco that provides both emergency and transitional housing for homeless individuals. CORA provides emergency shelter for those seeking refuge from domestic violence or abuse. The City will also continue to work with the Homeless Outreach Team (HOT) to move the most difficult, long term homeless individuals out of the Downtown area by placing them in emergency shelters and connecting them with County medical and rehabilitation services. This includes the City’s participation in the HOT’s Case Manager Group and Oversight Committee. 3. Evaluation of past performance Last year, FY 16-17, the City made great strides in addressing the needs of the community. For example, the City provided funding to Community Overcoming Relationship Abuse (CORA), Health Mobile, HIP Housing, John’s Closet, Legal Aid Society, Ombudsman Services of San Mateo County, Rape Trauma Services Center, Samaritan House, and Star Vista. Additionally, CDBG funds were used for housing rehabilitation activities such as the Center for Independence of Individuals with Disabilities (CID) Housing Accessibility Modification Program and Rebuilding Together Peninsula’s Safe at Home and National Rebuilding Day Programs. The City also provided assistance through its Housing Rehabilitation Program. Improvements identified in the City’s ADA Transition Plan, were also addressed by using CDBG funding. These improvements included upgrading 47 traffic intersections. In addition, CDBG funding was used to provide rubber surfacing to the Brentwood Park playlot. The rubber surfacing is safer and more durable than the original surfacing. Draft Annual Action Plan 4 OMB Control No: 2506-0117 (exp. 07/31/2015) The City performed a year-over year performance review of the service providers and home repair programs that have been funded through the CDBG program for multiple years to evaluate which programs were meeting goals and which programs may need assistance. During this review, several high-performing programs were identified. The City evaluated available funding and worked with high-performing providers to evaluate their budgets and goals to identify opportunities to expand their services and programs. Durin g this review the City also performed a cursory comparison of per unit costs in the City for service providers and program operators versus per unit costs for those same providers in neighboring cities and the county. The City discovered that per unit costs in the City were the lowest in the County – often by a significant margin. While the City supports program efficiency, several of the service providers, including high-performing providers, commented that the extraordinary low cost per unit ratio in the City was a hindrance to meeting goals, and that most of the service providers, while meeting goals, had also reduced goals year over year to compensate for inflation in costs without an increase in funding. The City provided service providers an opportu nity to review their cost per unit ratios, and better align those costs with San Mateo County in general along with the review of annual goals and budgets. The City is also updating their housing rehabilitation guidelines and is preparing a marketing effort intended to provide housing rehabilitation loans for low -income home-owners. The housing rehabilitation program should be ready for implementation at the end of the 2016/2017 program year. While the City made strong efforts to increase and maintain the supply of affordable housing and to improve the community, it faced many challenges, especially with the dissolution of RDAs and declining CDBG funding. The City was forced to cut many programs that were traditionally funded by the City and will continue to face funding challenges during the implementation of the current Five Year Consolidated Plan and Action Plan. 4. Summary of Citizen Participation Process and consultation process The citizen participation process for the FY 2017-18 Action Plan has been executed as follows: (See Section AP-12 Participation and Attachments C and D for additional information)  Public Hearings: The City conducted a Community Development Needs Assessment Public Hearing before the City Council on March 22, 2017, asking the public to comment on the housing, community, and economic development needs of the City. Nine (9) public comments were received. Additionally, the City held a second public hearing on April 26, 2017 to make final funding allocations and to adopt this Action Plan. xxxxx (x) public comments were received.  A 30-day Public Review: The Action Plan was made available for public review from March 27, 2017 through April 26, 2017. Draft Annual Action Plan 5 OMB Control No: 2506-0117 (exp. 07/31/2015)  Public Notices: Public Notices for the two hearings were published in the San Mateo County Times on February 20, 2017, and March 27, 2017.  Online Outreach: The City noticed all of the CDBG related public hearings through the City’s website and Facebook page. The City also sent email notifications to the current CDBG subrecipients and the City’s CDBG and Economic & Community Development listservs .  Public Meetings: The City held public CDBG Subcommittee meetings on January 30, 2017, March 13, 2017, and a date tbd. 5. Summary of public comments The City received public comments from eleven (11) different people representing ten (10) different non-profit organizations during the March 22, 2017 Needs Assessment Hearing and seven (7) people representing seven (7) different non-profit organizations during the April 26, 2017 Public Hearing. These comments are provided as Attachment C to the plan. 6. Summary of comments or views not accepted and the reasons for not accepting th em All public comments were accepted. Draft Annual Action Plan 6 OMB Control No: 2506-0117 (exp. 07/31/2015) PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency City of South San Francisco Economic Development and Housing (EDH) Division CDBG Administrator City of South San Francisco Economic Development and Housing (EDH) Division HOME Administrator County of San Mateo Department of Housing Table 1 – Responsible Agencies Narrative The City of South San Francisco’s Economic Development and Housing Division (EDH) under the Department of Economic and Community Development (ECD) is the lead public agency responsible for developing and implementing the City’s Consolidated Plan and Annual Action Plans. EDH administers the City’s Community Development Block Grant and HOME administrative funds. EDH is responsible for many of the activities and programs identified in the Consolidated Plan and this Action Plan including the City’s Housing Reha bilitation Program, program administration,, and public improvement projects. Consolidated Plan Public Contact Information City of South San Francisco Economic Development and Housing Division 400 Grand Avenue South San Francisco, CA 94080 Tel: (650) 829-6620 Fax: (650) 829-6623 Email: CDBG@ssf.net Website: www.ssf.net Draft Annual Action Plan 7 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction The City of South San Francisco consulted with a wide variety of local non -profit organizations, the Continuum of Care (CoC), the San Mateo County Housing Authority, the South San Francisco Housing Authority, the San Mateo County Department of Health, other City departments, the South San Francisco Downtown Task Force, and other community stakeholders in order to develop its current Five Year Consolidated Plan. Further, many of the local non-profit organizations also produce reports concerning the needs of the demographic they serve; this information is also utilized in the plan development. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governme ntal health, mental health and service agencies (91.215(l)) During this Action Plan period, the City will work on strengthening its relationships with organizations that serve the public, especially low-income residents. Specific efforts will include:  Work with the County of San Mateo and other entitlement jurisdictions to coordinate and streamline CDBG processes  Participate in the San Mateo County HOME Consortium and provide representation on the County’s Housing and Community Development Committee  Work closely with non-profit social service providers, the County, other entitlement jurisdictions, the School District, and other community providers to coordinate the delivery of services to residents  Fund non-profit organizations serving low-income residents  Work with non-profit organizations and private developers to build and/or maintain affordable housing  Work with the Continuum of Care (CoC) to better coordinate homeless services  Work with the Homeless Outreach Team (HOT) to move the most difficult, long term homeless individuals out of the Downtown area by placing them in shelters and connecting them with County medical and rehabilitation services. This includes the City’s participation on the HOT Case Manager Group and Oversight Committee  Work with local businesses and the Chamber of Commerce on downtown beautification and other projects to improve the Downtown  Continued efforts by the downtown bike patrol to connect the homeless to public services that are available to them Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Draft Annual Action Plan 8 OMB Control No: 2506-0117 (exp. 07/31/2015) The City has a seat on the Continuum of Care (CoC) Steering Committee and is involved in all CoC decision-making. The CoC Steering Committee is the organized group that guides the implementation of San Mateo County's homeless services system. The CoC undertakes a wide range of efforts to meet the needs of homeless persons and those at risk of homelessness:  Chronically Homeless The CoC has created multi-disciplinary, bilingual, Homeless Outreach Teams (HOT) to conduct intensive outreach with the chronically homeless people throughout the County and to help them move into permanent housing. South San Francisco’s HOT program was implemented in FY 13-14. City staff, police, and elected officials actively participate in the HOT program.  Families with Children The CoC has developed a rapid re-housing program which provides short-term rental assistance plus case management to homeless families. The San Mateo County Human Services Agency has also provided funding for a motel voucher program to assist families that are waiting to access shelter.  Veterans The CoC is working with the Veterans Task Force, convened in 2012 by the County Board of Supervisors, to improve county-wide efforts to outreach to homeless and at-risk veterans, to assess their service and housing needs, to and help them access needed resources, including Veterans Affairs Supportive Housing vouchers and veterans’ benefits.  Youth CoC funds are provided to the County Mental Health Association to operate its Support and Advocacy for Youth in Transition Program, which provides case management and housing search/stabilization services to homeless youth. The San Mateo County Housing Authority also has Family Unification Program Vouchers for youth leaving the foster care system. Additionally, the CoC has established specific objectives for reducing homelessness at both the system and project level. System-Wide Objectives The San Mateo County CoC 10 Year Plan (adopted in 2006) which laid out the community’s overall strategy for reducing and ending homelessness. Key accomplishments have included the creation and expansion of Homeless Outreach Teams (HOT), new funding sources for homelessness prevention, Homeless Connect events, and various other initiatives. The Department of Housing (DOH) has helped to create 994 new affordable housing units, of which 350 are targeted to serving people earning less than 30% of the Area Median Income (AMI). Draft Annual Action Plan 9 OMB Control No: 2506-0117 (exp. 07/31/2015) DOH has also supported the creation of 96 new units of permanent supportive housing, including projects developed by the Mental Health A ssociation and units in projects developed by Mid-Pen Housing. The Department has also incentivized the development of units for homeless households through its Notice of Funding Availability (NOFA) processes. The 10 year plan has been succeeded by the Ending Homelessness Plan (adopted in July 2016). The plan aims to end homelessness in San Mateo County by 2020 through outreach, emergency shelters, transitional housing, rapid rehousing, permanent supportive housing and homelessness prevention programs. Although these objectives have proven to be an effective way to set goals and evaluate progress, they are not fully aligned with the objectives set forth in the Homeless Emergency Assistance and Rapid Transition to Housing Act (HEARTH) and in the federal st rategic plan, Opening Doors. The CoC has convened a System Design Subcommittee that is working on the development of system-wide quantitative objectives for the following HEARTH outcomes:  Reductions in total numbers of homeless people (including specific goals for reducing chronic, veterans, and family homelessness);  Reductions in the number of new entries into homelessness;  Reductions in the rate of returns to homelessness; and  Reductions in the length of time people are homeless. Project-Level Objectives The CoC has the following objective performance standards that are used on an ongoing basis to evaluate the effectiveness of all projects within the homeless system:  Percentage of exits to permanent housing;  Housing retention rate;  Participants obtaining employment income during program participation;  Participants increasing total income during program participation;  Program occupancy levels;  CoC/ Emergency Solutions Grant (ESG) grant spending rates; and  Homeless Management Information System (HMIS) data quality Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, a nd develop funding, policies and procedures for the operation and administration of HMIS As previously mentioned, the City has a seat on the Coc Steering Committee and meets on a quarterly basis to make decisions regarding the planning, funding, and operation of the CoC. Additionally, the City sits on the COC Funding/Project Review Subcommittee which reviews renewal and new projects seeking CoC funding. The City does not receive ESG funding as the Draft Annual Action Plan 10 OMB Control No: 2506-0117 (exp. 07/31/2015) County Department of Housing (DOH) is the only ESG recipient in the County. However, the City does have a designated spot on the DOH's Housing & Community Development Committee (HCDC) which advises the County Board of Supervisors on allocating County CDBG and HOME funding. Further the City participates in the CoC’s development of performance and evaluation standards along with the management of the Homeless Management Information System (HMIS). Performance Standards In 2013 the CoC Steering Committee adopted Project Performance Standards and a Project Review and Ranking Process, for new and renewal projects seeking funding. See the System - Wide and Project-Level Objective sections above for more information. Evaluation of Project Outcomes  System-Wide Performance Measurement On an annual basis, the CoC Lead Agency, the San Mateo County Center on Homelessness (COH) compiles a report on how well the community is meeting the objectives set forth i n the HOPE Plan. This includes an analysis of housing development data to track the creation of new units of affordable housing and an analysis of HMIS and Core Service Agency data to track the numbers of households receiving assistance. Additionally, the CoC’s System Design Subcommittee is developing a set of system-wide performance measures that align with HEARTH and Opening Doors. This work will include developing a recommended methodology for measuring average length of homelessness that includes the ti me prior to program intake. The CoC’s System Design Subcommittee will be researching possible methodologies for a more complete tracking of returns to homelessness, including any further HUD guidance if available.  Project-Level Performance Measurement The COH regularly monitors all emergency shelter, transitional housing, outreach, supportive housing, rapid re-housing, and prevention programs which includes site visits, analysis of spending rates, and a review of occupancy data. The monitoring process also includes a review of whether projects are meeting the CoC’s project performance standards. In addition, the Project Performance Subcommittee works with the COH to conduct an annual assessment of how well projects are performing, identifies those projects that are underachieving, and recommends whether projects should be offered technical assistance or should be candidates for re -allocation of their CoC funds. Also each project in the CoC receives an annual performance report detailing their results in meeting both HUD’s and the CoC’s established performance measures. Homeless Management Information System (HMIS) Draft Annual Action Plan 11 OMB Control No: 2506-0117 (exp. 07/31/2015) On July 1, 2014, the San Mateo County Human Services Agency, the designated HMIS Lead Agency, launched a new version of the HMIS. The new system incorporates the latest HUD published data standards and should improve the ease of data input and data quality. Additionally, as described in the CoC’s Governance Charter, on an annual basis the CoC will review, revise, and approve (as applicable) the privacy, security, and data quality plans for the HMIS. The CoC will also ensure consistent participation of sub recipients in the HMIS, and ensure that the HMIS is administered in compliance with HMIS Data Standards. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities 1. Agency/Group/Organization Samaritan House Agency/Group/Organization Type Housing Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Samaritan House provided input on homeless needs through its participation in the City's Homeless Outreach Team and during the March 22, 2017 public hearing. 2. Agency/Group/Organization Life Moves Agency/Group/Organization Type Housing Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Life Moves provided input on homeless needs through its participation in the City's Homeless Outreach Team. 3. Agency/Group/Organization The Salvation Army - South San Francisco Agency/Group/Organization Type Services - Housing Services-Children Services-Elderly Persons Services-homeless Services-Education Draft Annual Action Plan 12 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The Salvation Army provided input on homeless needs through its participation in the City's Homeless Outreach Team. 4. Agency/Group/Organization San Mateo County Health System Agency/Group/Organization Type Services-Health Health Agency Other government - County Services - Mental Health What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The San Mateo County Health System provided input on homeless needs through its participation in the City's Homeless Outreach Team. 5. Agency/Group/Organization County of San Mateo Center on Homelessness Agency/Group/Organization Type Housing Services-homeless Other government - County What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The San Mateo County Center on Homelessness provided input on homeless needs through its participation in the City's Homeless Outreach Team. Draft Annual Action Plan 13 OMB Control No: 2506-0117 (exp. 07/31/2015) 6. Agency/Group/Organization Youth Service Bureaus of the YMCA of San Francisco Agency/Group/Organization Type Services - Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-homeless Services-Education What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The YMCA Community Resource Center (which is operated by the Youth Service Bureaus) provided input on homeless needs through its participation in the City's Homeless Outreach Team. 7. Agency/Group/Organization John’s Closet Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Other – Public Services Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? John's Closet provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing and the April 26, 2017 public hearing. 8. Agency/Group/Organization Project 90 Agency/Group/Organization Type Services – Substance Abuse & Recovery Services-Youth Services-Persons with Disabilities Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Project 90 provided input on homeless needs through its participation in the City's Homeless Outreach Team. 9. Agency/Group/Organization Rebuilding Together Peninsula Agency/Group/Organization Type Housing Services - Housing Draft Annual Action Plan 14 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Rebuilding Together Peninsula provided input on housing needs during the March 22, 2017 CDBG needs assessment public hearing and the April 26, 2017 public hearing. 10. Agency/Group/Organization CORA - Community Overcoming Relationship Abuse Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? CORA provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing and the April 26, 2017 public hearing. 11. Agency/Group/Organization HIP Housing Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? HIP Housing provided input on housing and public service needs during the March 22, 2017 CDBG needs assessment public hearing and the April 26, 2017 public hearing. 12. Agency/Group/Organization Center for Independence of Individuals with Disabilities Agency/Group/Organization Type Housing Services - Housing Services-Elderly Persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs Briefly describe how the Agency/ Group/ Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? CID provided input on housing needs during the March 22, 2017 CDBG Needs Assessment Public Hearing. 13. Agency/Group/Organization Legal Aid Society of San Mateo County Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Legal Aid Society provided input on housing and public service needs during the March 22, 2017 CDBG Needs Assessment Public Hearing. Draft Annual Action Plan 15 OMB Control No: 2506-0117 (exp. 07/31/2015) 14. Agency/Group/Organization El Concilio of San Mateo County Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? El Concilio provided input on housing needs during the April 26, 2017 public hearing. 15. Agency/Group/Organization Project Sentinel Agency/Group/Organization Type Services - Housing Service-Fair Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Project Sentinel provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing. 16. Agency/Group/Organization Ombudsman Services of San Mateo County Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Ombudsman Services of San Mateo County have not provided input. 17. Agency/Group/Organization Rape Trauma Services Agency/Group/Organization Type Services- Abused Children What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Rape Trauma Services provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing. 18. Agency/Group/Organization StarVista Agency/Group/Organization Type Services- Homeless What section of the Plan was addressed by Consultation? Housing Need Assessment Draft Annual Action Plan 16 OMB Control No: 2506-0117 (exp. 07/31/2015) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? StarVista provided input on public service needs during the March 22, 2017 CDBG needs assessment public hearing. Table 2 – Agencies, groups, organizations who participated Draft Annual Action Plan 17 OMB Control No: 2506-0117 (exp. 07/31/2015) Identify any Agency Types not consulted and provide rationale for not consulting N/A Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care San Mateo County Human Services Agency The City has identified the need for homeless services and housing and has set a goal to provide service enriched shelter and transitional housing for homeless individuals. This goal overlaps with the goals of the CoC as the CoC seeks to prevent homelessness, promote self-sufficiency of those that are homeless, and provide diverse homeless services. Housing Our People Effectively (HOPE) 10-year Plan San Mateo County Human Services Agency The City has identified the need for homeless services and housing and has set a goal to provide service enriched shelter and transitional housing for homeless individuals. This goal overlaps with the goals of the HOPE Plan. Some of the HOPE Plan's goals are to increase homeless housing opportunities and to prevent and end homelessness by delivering flexible services. Table 3 – Other local / regional / federal planning efforts Narrative The City of South San Francisco, the County of San Mateo and the other entitlement jurisdictions (Daly City, San Mateo, and Redwood City) have developed a "CDBG Working Group" which meets regularly to enhance and streamline the CDBG process for both the jurisdictions and subrecipients. The work group collectively organizes community forums, requests for proposals, and joint monitoring of subrecipients. Additionally, the work group has implemented the use of standardized applications, reportin g, and reimbursement forms for subrecipients through a common online grant management system. The work group shares information regarding subrecipients and how to handle issues that may arise for the subrecipients such as reporting, invoicing, or actions needed to correct and track performance. Draft Annual Action Plan 18 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation. Pursuant to the City’s Citizen Participation Plan, the following is a summary of the significant actions the City undertook in developing this Action Plan:  December 15, 2016 to January 27, 2017 – CDBG/HOME Administrative Funds Renewal Application Available  January 27, 2017 – Application Deadline  January 30, 2017 – CDBG Subcommittee meeting  February 20, 2017 – Public Notice of Community Needs Assessment Hearing was published in the San Mateo County Times  February 20, 2017 – The City publicly noticed the Community Needs Assessment Hearing through the City’s website, Twitter, and Facebook page. The City also sent individual email notifications to the CDBG FY 16-17 applicants and the City’s CDBG and Economic & Community Development listservs.  March 1, 2017 –CDBG Subcommittee Meeting  March 22, 2017 – Community Needs Assessment Hearing  March 27, 2017 – Public Notice of Availability of the City's FY 17-18 One Year Action Plan and Notice of Public Hearing published in the San Mateo County Times  March 27, 2017 – The City publicly noticed the Availability of the City's FY 17-18 One Year Action Plan and Notice of Public Hearing the City’s website, Twitter, and Facebook page. The City also sent individual email notifications to the CDBG FY 17-18 applicants and the City’s CDBG and Economic & Community Development listservs.  March 27 to April 26, 2017 – 30 day public comment period on the City's FY 17-18 One Year Action Plan  April 25, 2017 – CDBG Subcommittee Meeting  April 26, 2017 – Final funding allocations and Public Hearing on the adoption of the City's FY 17-18 One Year Action Plan  May 15, 2017 – Submission of the City's FY 17-18 One Year Action Plan to HUD The following are specific efforts made to broaden outreach and promote participation. These efforts to increase citizen participation helped establish and/or reconfirm the City's housing and community development needs and were used as a basis for setting priorities. See Attachments B and C for additional information.  Public Hearing on Community Needs: On March 22, 2017, the City held a public hearing to receive comments on the City's housing and community development needs. A notice for the hearing was published in the San Mateo County Times on February 20, 2017. The City received ten (10) public comments. Draft Annual Action Plan 19 OMB Control No: 2506-0117 (exp. 07/31/2015)  Public Hearing on the Action Plan Adoption: On April 26, 2017, the City held a public hearing to receive comments on and adopt the City's Action Plan. A notice for the hearing was published in the San Mateo County Times on March 27, 2017.  Online Outreach: The City noticed all of the CDBG related public hearings through the City’s website and Facebook page. The City also sent email notifications to the current CDBG subrecipients and the City’s CDBG and Economic & Community Development listservs.  Public Meetings: The City held public CDBG Subcommittee meetings on January 30, 2017, March 13, 2017, and xxxxxxx. Draft Annual Action Plan 20 OMB Control No: 2506-0117 (exp. 07/31/2015) Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/ attendance Summary of comments received Summary of comments not accepted and reasons URL 1 Public Outreach Minorities Non-English Speakers- Specify other Language: Spanish Non-targeted/ broad community On March 22, 2017, the City held a public hearing with the Mayor and City Council to receive public comments on the City’s Housing and community development needs. A public notice for the hearing, written in English and Spanish, was published in the San Mateo County Times on February 20, 2017. The hearing was also noticed through the City’s website and Facebook page. The City also sent email notifications to the current CGBG subrecipients and the City’s CDBG and Economic & Community Development listservs (See Attachments B & C) The City received eleven (11) public comments. All of the comments received were in support of different non-profits seeking CDBG or HOME Administrative funding. The comments described the nonprofits’ programs and their impact on the community while also thanking the City Council for their support. Further information regarding the comments is provided in Attachment C. All comments were accepted. ht t p : / / w w w . s s f . n e t / 1 9 3 7 / C D B G -No t i c e s 2 Public Noticing via Newspaper Minorities Persons with Disabilities Non-targeted/ broad community Published notices for public meetings/hearings were posted in the San Mateo County Times on Feb 20, 2017 and March 27, 2017. No comments were received from the noticing. Comments were received at the noticed public meetings and hearings All comments were accepted Se e At t a c h m e n t Draft Annual Action Plan 21 OMB Control No: 2506-0117 (exp. 07/31/2015) Expected Resources AP-15 Expected Resources – 91.220(c) (1, 2) Introduction The City's FY 17-18 entitlement amount is expected to be about $415,000 based on prior year estimates. Delays in the budget appropriations process in the U.S. Congress means that the City has not received it s final allocation of CDBG for the 2017-2018 program year. The City is also supporting several projects funded from 2016-2017 and prior year funds. The final costs for these projects and the amounts expected to be available at the end of the year have not been finalized. To allow for the City to stay on schedule in budgeting the 2017-2018 year, the City is using estimates of both the allocation and the prior year roll -over amounts. In order to meet federal public participation requirements, the City will be representing budgeted amounts as percentages of eli gible funds, and, absent any major deviations from prior year funding, will use these percentages to identify specific funding amounts when the final allocations are made available. The City is budgeting for approximately $615,000 in prior years' uncommitted and roll- over funds. In FY 16-17 the City initiated the set-up of a Revolving Loan Fund for housing rehabilitation projects, which means that all program income received would no longer be applied to the total funds that must be spent in a funding cycle . Policy changes within HUD have place the use of the Revolving Loan Fund in question, and the City will be making final decisions regarding the RLF as appropriate in compliance with HUD regulations during the public comment period of this Annual Action Plan . This gives the City a CDBG budget of approximately $1,030,000 for FY 17-18. In addition, the City’s the FY 17-18 HOME allocation is $11,437 which provides the City with an overall budget of approximately $1,041,000. Additional budget information is provided in Exhibit A. Priority Table Program Source of Funds Uses of Funds Expected Amount Available Year 2 Expected Amount Available Remainder of ConPlan Narrative Description Draft Annual Action Plan 22 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Allocation Program Income (RLF) Prior Year Resources Total (does not include RLF) CDBG Public Federal -Acquisition -Admin and Planning -Economic Development -Housing -Public Improvements -Public Services 415,000 30,000 615,000 1,030,000 0 The City of South San Francisco is an entitlement jurisdiction and therefore receives an annual CDBG grant allocation from HUD, the City also receives a variable amount of Program Income. Additionally, accumulated funds from prior program years have resulted in significant prior year resources that the City is required to budget and spend down. Home Admin Funds Public Federal -Fair Housing 11,437 0 0 11,437 0 The City of South San Francisco is part of the San Mateo County HOME Consortium. As a member of this consortium, the City receives 1% of the County’s annual HOME allocation for administrative purposes. Table 4 - Expected Resources – Priority Table Draft Annual Action Plan 23 OMB Control No: 2506-0117 (exp. 07/31/2015) Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Leveraging CDBG funds continues to be a greater challenge with the dissolution of Redevelopment Agencies (RDA) statewide. In the past, CDBG funds were able to leverage significant amounts of RDA funding for housing and commercial projects. A reduction to CDBG entitlement amounts over the last few years have also required the City to cut funding to nearly half of the public service organizations. Overall, CDBG funding is insufficient to leverage significant funds and now can only be provided as a small match in attempt to secure what other non-federal funding might be available. However, the City is exploring the possibility of utilizing CDBG funding for smaller public right of way improvements that will ensure that the City is more competitive in future years for Cap and Trade funding. These improvements may include upgrading intersections and making the downtown more pedestrian friendly. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Over the years, the City's RDA acquired several residential and commercial properties; however with the dissolution of RDAs, the City is required to sell all its properties and return all proceeds to the State. Therefore, the City is in the process of selling these commercial properties. In the past few years the City has been selling the smaller residential properties which have been occupied by low income households. The City’s Housing Investment Plan has stipulated, however, that the proceeds received from the sale must be used to replace the unit somewhere else in the City. The City has not sold all of the residential properties, and still has 6 residential units that are being leased to low income households. CDBG funds have also helped improve city-owned properties that are used to provide services to low and moderate income or special needs residents such as parks, libraries, the boys and girls club, senior center and right of way improvements. CDBG funds do not subsidize, in any way, the operations of those city-owned facilities but have provided accessibility and non- routine maintenance improvements. Draft Annual Action Plan 24 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Goals and Objectives AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information Funding estimates are based on estimates of potential entitlement allocations and of total program income received. Per project funding will be represented as a percentage or an approximate range. Funding estimates will be refined once HUD notices the City with its final allocation. Final budgets are expected to fit within the percentages and ranges included in this action plan. Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Estimate Goal Outcome Indicator 1 Increase, Maintain, & Improve Affordable Housing 2013 2017 Affordable Housing Citywide Affordable Housing CDBG: $347,000 Homeowner Housing Rehabilitated: 48 Households 2 Provide Public Services to Improve Quality of Life 2013 2017 Non-Housing Community Development Citywide Public Services CDBG: $83,000 (est.) Public Service Activities other than Low/ Moderate Income Housing Benefit: 517 Persons Assisted 3 Provide Service- Enriched Homeless Shelters 2013 2017 Homeless Citywide Homeless Services and Housing CDBG: Included in Goal 2 Public Services Funding Homeless Person Overnight Shelter: 114 Persons Assisted 4 Preserve and Improve Public Right of Way or Facilities 2013 2017 Public Improvements In eligible service areas Public Improvements CDBG: $500,000 Other: Public Facilities and infrastructure improvements in CDBG target area neighborhoods Table 6 - Goals Summary Draft Annual Action Plan 25 OMB Control No: 2506-0117 (exp. 07/31/2015) Goal Descriptions 1 Goal Name Increase, Maintain, & Improve Affordable Housing Goal Description For FY 17-18, the City will implement the following activities in order to meet this goal: housing rehabilitation, minor home repair, emergency home repair grants, debris box vouchers, and accessibility modification programs. Additionally, the City will continue to administer its existing first time homebuyer loans and below market rate housing units. 2 Goal Name Provide Public Services to Improve Quality of Life Goal Description For FY 17-18, the City will allocate 15% of its annual entitlement and 15% of its prior year program income to non-profit organizations that provide public services. The City anticipates serving 517 low to moderate income residents in FY 17-18. 3 Goal Name Provide Service-Enriched Homeless Shelters Goal Description There is a significant need for service-enriched shelters and transitional housing for both homeless individuals and families as the City has experienced a significant increase in chronically homeless and transients, especially in the Downtown. The City will address this need by providing public service funds to Samaritan House and CORA. Samaritan House operates the Safe Harbor Shelter located in South San Francisco, which provides 90 beds to homeless individuals. CORA provides emergency shelter for those seeking refuge from domestic violence or abuse. The City will also continue to work with the Homeless Outreach Team (HOT) to move the most difficult, long term homeless/transient individuals out of the Downtown area by placing them in emergency shelters and connecting them with County medical and rehabilitation services. This includes the City’s participation in the HOT’s Case Manager Group and Oversight Committee. Draft Annual Action Plan 26 OMB Control No: 2506-0117 (exp. 07/31/2015) 4 Goal Name Preserve and Improve Public Facilities Goal Description The City of South San Francisco may use these funds to support investments in predevelopment activities for infrastructure and public facilities. These predevelopment activities may be used to assemble sites for affordable housing or provide infrastructure that would benefit the community. Additionally, it is likely that the City will these funds to improve public facilities, such as improvements to Park facilities and funding ADA improvements, as identified in the City’s ADA Transition Plan. In FY 16-17 the City spent $240,000 improving the ADA ramps to public intersections in the CDBG Service Areas. In FY 17-18 the City anticipates continuing to fund activities outlined in the ADA Transition Plan, as well as providing the “last mile” of funding to several eligible projects within the City. Table 7 – Goal Descriptions In prior years the City has used funding for the Façade Improvement Program in the downtown. This program provided grants for Downtown businesses undertaking façade improvements and assists local business owners with improving the appearance of their store, as well as eliminating blight. In the past 4 fiscal years, the City has provided 19 façade grants, far exceeding the Consolidated Plan’s goal of 5. Given this and the large amount of private investment slated for the downtown in the next 2 -3 years, the City has discontinued this program. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b): The City does not receive HUD funds directly from HUD. Draft Annual Action Plan 27 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-35 Projects – 91.220(d) Introduction The City plans to implement the following projects: Public Services (15% of current year entitlement funds and prior year program income funds; estimated at $83,000)  Health Mobile 10% of available public services funding: Free onsite, comprehensive dental care for low-income children  HIP Housing: Home Sharing Program 12% of available public services funding: Facilitates rent or service exchange home sharing arrangements through interviewing and screening clients  John’s Closet 6% of available public services funding: Provides new clothing for low income children  Legal Aid Society 12% of available public services funding: Legal assistance and advocacy for people losing their homes or living in substandard conditions  Rape Trauma Services Center 12% of available public services funding: Mental health services to address the multiple healing needs of child survivors of sexual trauma  Star Vista 10% of available public services funding: Subsidized apartments and case management services for emancipated foster youth plus essential life skills training  Ombudsman Services of San Mateo County, Inc. 9% of available public services funding: Advocacy services to elderly and developmentally disabled individuals Service-Enriched Homeless Shelters *  Community Overcoming Relationship Abuse (CORA) 9% of available public services funding: Emergency shelter for victims and survivors of domestic violence and their children  Samaritan House 21% of available public services funding: Operates the Safe Harbor Shelter, a 90 bed homeless shelter that provides emergency and transitional housing for homeless adults *Homeless shelters are a subcategory under the Public Services Draft Annual Action Plan 28 OMB Control No: 2506-0117 (exp. 07/31/2015) Minor Home Repair Programs (Funded from the 65% capital projects and programs funding in current year entitlement – estimated at about $135,000)  Center for Independence of Individuals with Disabilities (CID) - Housing Accessibility Modification Program 7% of Minor Home Repair funding: Installs ramps, grab bars, and other modifications to make a home accessible  El Concilio - Peninsula Minor Home Repair 28% of Minor Home Repair funding: Minor home repairs for low-income households to make their home eligible for energy/weatherization improvements that would otherwise not be completed and increase energy and water conservation  Rebuilding Together Peninsula (RTP) - National Rebuilding Day 12% of Minor Home Repair funding: Program that utilizes volunteers to rehabilitate homes on National Rebuilding Day  Rebuilding Together Peninsula (RTP) - Safe at Home 52% of Minor Home Repair funding: A year round program that addresses minor repair needs City Sponsored Housing Rehabilitation Program ($212,000 – estimated to be funded from entitlement, and pending receipt of program income and year-end assessment of available prior year resources) Provides low interest loans and grants to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home. Public Improvement Projects ($500,000 pending entitlement allocation funding and year-end assessment of available prior year resources) These funds may be used towards Public Improvements to Ci ty Facilities as well as within the Public Right of Way in low/mod areas. The funds may support investments in predevelopment activities for infrastructure and public facilities. These predevelopment activities may be used to assemble sites for affordable housing or provide infrastructure that would benefit the community as a whole. CDBG Administration (20% of current year entitlement, pending receipt of allocation, and current year program income estimated at about $100,000) The City will use 20% of its entitlement and current year program income to administer the CDBG program. Fair Housing ($11,437)*  Project Sentinel ($11,437)* Provides comprehensive fair housing services of complaint investigation, community outreach, and education Draft Annual Action Plan 29 OMB Control No: 2506-0117 (exp. 07/31/2015) *HOME Administrative Funds are not reported in HUD’s Integrated Disbursement & Information System (IDIS) Draft Annual Action Plan 30 OMB Control No: 2506-0117 (exp. 07/31/2015) # Project Name 1 Public Services 2 Service-Enriched Homeless Shelter 3 Minor Home Repair/Modification Programs 4 City-Sponsored Housing Rehabilitation Program 5 Public Improvement Projects 6 CDBG Administration Table 8 – Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Given the limited funds available, the City prioritizes activities which provided maximum benefit to the community. The majority of the City's CDBG funds are allocated to supporting housing rehabilitation and public improvements because these types of activities are not restricted by spending limitations and are highly impactful. Further, it is intended that CDBG money will be utilized for the ‘last mile’ of funding for projects that may not otherwise be completed. A major funding obstacle continues to be sufficiently supporting the wide variety of crucial public services needed in the City due to federal spending limits specific to public services. While the public service need far exceeds the funds available to provide those services, the City has selected those activities which would be most effective. Draft Annual Action Plan 31 OMB Control No: 2506-0117 (exp. 07/31/2015) AP - 38 Project Summary Project Summary Information Project funding in this table is represented either as an approximate range or as a percentage of funds received. These funding amounts will be revised to reflect final numbers once the City receives its allocation announcement from HUD. Final budgets are expected to fit within the percentages and ranges included in this action plan. 1 Project Name Public Services Target Area Citywide Goals Supported Provide Public Services to Improve Quality of Life Needs Addressed Public Services Funding CDBG: 15% of current year entitlement and prior year program income estimated at about $83,000 Description For FY 17-18, the City will allocate 15% of its annual entitlement to non-profit organizations that provide public services. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities 517 extremely low to low income individuals are estimated to benefit from the proposed activities. Draft Annual Action Plan 32 OMB Control No: 2506-0117 (exp. 07/31/2015) Location Description  Health Mobile 1659 Scott Blvd # 4 Santa Clara, CA 95050-4137  HIP Housing 364 South Railroad Avenue San Mateo, CA 94401-4024  John’s Closet 444 E. Market St., Rm. 2 Daly City, CA 94014  Legal Aid Society 330 Twin Dolphin Drive, Suite 123 Redwood City, CA 94065-1455  Ombudsman Services of San Mateo County, Inc. 711 Nevada St. Redwood City, CA 94061-1555  Rape Trauma Services Center 1860 El Camino Real, Suite 406 Burlingame, CA 94010-3117  StarVista 701 Grand Ave South San Francisco, CA 94080-2553 Planned Activities  Health Mobile 10% of available public services funding: Free onsite, comprehensive dental care for low-income children.  HIP Housing: Home Sharing Program 12% of available public services funding: Facilitates rent or service exchange home sharing arrangements  John’s Closet 6% of available public services funding: Provides new clothing for low income children.  Legal Aid Society12% of available public services funding: Legal assistance and advocacy for people losing their homes or living in substandard conditions.  Ombudsman Services of San Mateo County, Inc. 9% of available public services funding: Advocacy services to elderly and developmentally disabled individuals Rape Trauma Services Center 12% of available public services funding: Mental health services to address the multiple healing needs of child survivors of sexual trauma.  StarVista 10% of available public services funding: Subsidized apartments and case management services for emancipated foster youth plus essential life skills training. Draft Annual Action Plan 33 OMB Control No: 2506-0117 (exp. 07/31/2015) 2 Project Name Service-Enriched Homeless Shelters Target Area Citywide Goals Supported Provide Service-Enriched Homeless Shelters Needs Addressed Homeless Services and Housing Funding Included as part of Public Services funding in Project 1 Description The City will address the need for service-enriched shelters and transitional housing by providing public service funds to Samaritan House and CORA. Samaritan House operates the Safe Harbor Shelter located in South San Francisco, which provides 90 beds to homeless individuals. CORA provides emergency shelter for those seeking refuge from domestic violence or abuse. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities The City anticipates providing 114 homeless persons overnight shelter Location Description  Community Overcoming Relationship Abuse (CORA) Address Suppressed  Samaritan House: Safe Harbor Shelter 295 North Access Road South San Francisco, CA 94080-690 Planned Activities  Community Overcoming Relationship Abuse (CORA) 9% of available public services funding: Emergency shelter for victims and survivors of domestic violence and their children  Samaritan House: Safe Harbor Shelter 21% of available public services funding: Operates the Safe Harbor Shelter, a 90 bed homeless shelter that provides emergency and transitional housing for homeless adults 3 Project Name Minor Home Repair/Modification Programs Target Area Citywide Goals Supported Increase, Maintain, & Improve Affordable Housing Needs Addressed Affordable Housing Funding CDBG: $135,000 estimated from entitlement and prior year resources Description For FY 17-18 the City will allocate funding to various non- profits that provide minor home repairs and accessibility modifications to low income homeowners. Target Date 6/30/2018 Draft Annual Action Plan 34 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities The City anticipates serving 44 low income households. Location Description  Center for Independence of Individuals with Disabilities 2001 Winward Way, Suite 103 San Mateo, CA 94404  El Concilio of San Mateo County 1419 Burlingame Avenue, Suite N Burlingame, CA 94010-4123  Rebuilding Together Peninsula 841 Kaynyne Street Redwood City, CA 94063-3000 Planned Activities  CID - Housing Accessibility Modification Program 7% of Minor Home Repair funding: Installs ramps, grab bars, and other modifications to make a home accessible.  El Concilio - Peninsula Minor Home Repair 28% of Minor Home Repair funding: Minor home repairs for low-income households to make their home eligible for energy/weatherization improvements Minor home repairs for low-income households to make their home eligible for energy/weatherization improvements.  Rebuilding Together - National Rebuilding Day 12% of Minor Home Repair funding: Program that utilizes volunteers to rehabilitate homes on National Rebuilding Day. Rebuilding Together - Safe at Home 52% of Minor Home Repair funding:A year-round program that addresses minor repair needs. 4 Project Name City-Sponsored Housing Rehabilitation Program Target Area Citywide Goals Supported Increase, Maintain, & Improve Affordable Housing Needs Addressed Affordable Housing Funding CDBG: $212,000 estimated program income, entitlement, and prior year resources Description Provides low interest loans and grants to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home. Target Date 6/30/2018 Draft Annual Action Plan 35 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities This year the City anticipates serving four (4) households. Location Description This program is available citywide for low/mod income households. Planned Activities  Housing Rehabilitation Loans Provides low interest loans to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home.  Emergency Repair Vouchers Provides low-income families grants of up to $5,000 to make emergency safety and/or code violation repairs.  Debris Box Vouchers Provides low-income families with a debris box to clear code violations and clean up conditions that affect the health, safety or appearance of properties. Draft Annual Action Plan 36 OMB Control No: 2506-0117 (exp. 07/31/2015) 5 Project Name Public Improvement Projects Target Area Service Areas: Downtown, Uptown, Westborough, Camino/Sunshine & Orange/Lindenville, CDBG target area Goals Supported Sustain and/or Increase Economic Activity Needs Addressed Economic Development Services Public Facilities Improvements Funding CDBG: $500,000 Description The City will use CDBG funds to provide public right of way and facility improvements in the City, with the Uptown and Downtown areas as the priority areas. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities The City anticipates undertaking at least four (4) public facility improvements projects next year Location Description The Public Improvement projects will be implemented in the Service Areas (See Attachment D: Service Area Map). The Census tracts comprising these service areas are 6017, 6019, 6020, 6021, 6022, 6023, 6024 & 6026. The City’s priorities are to invest in the Downtown and Uptown areas, however it is sometimes difficult to identify and implement Right of Way Improvement Projects in these areas. Therefore, expanding the Services Areas to the greater LMA areas will allow the City to utilize its CDBG entitlement more effectively, whilst additionally benefitting a greater population. The City has identified these census tracts to be a local target area as more than 50% of residents in this area are considered low to moderate income (see Attachment D). This local target area also meets the CDBG Low to Moderate Area Benefit (LMA) requirements. Planned Activities These funds may be used for Public Right of Way improvement expenditures in low/mod areas. This may include improved street lighting or street sewer laterals. The City may consider a sidewalk improvement program. Or the funds may support investments in predevelopment activities for affordable housing, infrastructure and public facilities. 6 Project Name CDBG Administration Target Area N/A Goals Supported N/A Needs Addressed N/A Funding CDBG: 20% of current year entitlement and program income, estimated at about $100,000. Draft Annual Action Plan 37 OMB Control No: 2506-0117 (exp. 07/31/2015) Description The City will use 20% of its entitlement to administer the CDBG program. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities N/A Location Description N/A Planned Activities The City will use 20% of its entitlement and current year program income to administer the CDBG program. Draft Annual Action Plan 38 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City has identified the census blocks with more than 50% of residents with low to moderate household incomes. Using HUDs CPD Maps website as a guide, as well as using HUDs GIS dataset, the City has created a CDBG Service Areas map for South San Francisco (see Attachment D). These Service Areas generally meet the CDBG Low to Moderate Area Benefit (LMA) requirements, however the area known as East 101, is predominantly industrial activities, and CDBG funding will not be spent in this region. The below census blocks meet the meets the CDBG Low to Moderate Area Benefit (LMA) requirements:  601700-1  601901-2, 601902-1, 601902-3  602000-5  602100-1, 602100-3  602200-1, 602200-2, 602200-3, 602200-4, 602200-5  602300-1  602400-1  602600-1, 602600-2, 602600-4. The City will direct assistance to these areas through public improvement projects and the façade improvement program in the downtown. The City will also fund improvements to public facilities located within the City, especially for ADA improvements. Geographic Distribution Target Areas Percentage of Funds CDBG Target Area 33% Downtown, Uptown, Orange/Lindenville, Camino/Sunshine & Westborough 33% Table 9 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City designates these areas as target areas for funding services because a majority of those who reside and/or receive services in this area are low income. Therefore, improvements made to this area, through activities like public right of way beautification projects, create a citywide benefit. Draft Annual Action Plan 39 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-75 Barriers to affordable housing – 91.220(j) Introduction A lack of resources and the current market conditions have presented barriers to affordable housing. Currently, there is a lack of sufficient federal, state, and county funds to create new affordable housing. Federal tax credits are very limited and extremely competitive. Furthermore, the County resources, which consist only of HOME funds, have been drastically reduced and remain extremely competitive. Additionally, the dissolution of RDAs signifies a tremendous loss of resources available for affordable housing. In prior years, RDA funds were used to develop numerous affordable housing units while also bolstering the City's CDBG program. Due to the dissolution o f the RDA, it is now necessary to piece together several years of funding allocations and grants, thus requiring at least 5 to 7 sources of funds to be able to construct new housing on the Peninsula. These sources have consequently reduced as well. As such , cities will not be able to meet their state mandated housing production requirements, especially for affordable housing units. In addition to limited resources, the current market conditions have created an unsustainable housing cost environment due to inflated rents and expensive home/land prices. According to the 2015 American Community Survey 1-Year Estimates, 65% of renters in South San Francisco are paying more than 35% of their income towards rent and 23% of all renters are paying more than 50% of their income towards rent. Additionally 30% of homeowners in South San Francisco are spending 35% or more of their household income on housing costs (2009 -2013 American Community Survey 5-Year Estimates). This data signifies that approximately one third (1/3) of South San Francisco households are living in unaffordable housing which in turn is putting them at risk of becoming homeless. While the City actively makes efforts to provide affordable housing to residents, the lack of resources and market conditions pose as formidable barriers. Therefore, the City is continually seeking new and innovative ideas to overcome these barriers. Actions planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment: The City will continue to monitor and identify areas of improvement in its public policies in order to foster and maintain the supply of affordable housing and to remove barriers to affordable housing development. The City will also continue to maintain and encourage affordable housing development by: Draft Annual Action Plan 40 OMB Control No: 2506-0117 (exp. 07/31/2015)  Implementing zoning to ensure there is an adequate supply of land to meet its Association of Bay Area Governments (ABAG) regional housing needs allocation.  Continuing to implement the City's Inclusionary Housing Ordinance; this requires that a percentage of new “for sale” residential units are made available as Below Market Rate (BMR) units for low income residents. The City will also continue to support its existing BMR units.  Investigating new sources of funding for the City's affordable housing programs and working with non‐profit developers to promote the development of affordable housing for lower income households.  Considering fee waivers or deferrals of planning, building, and impact fees for affordable housing developments.  Removing government and public infrastructure constraints to affordable housing development through administrative support, inter‐governmental cooperation, public‐private partnerships, and permit streamlining.  Continuing to cooperate with other governmental agencies and take an active interest in seeking solutions to area‐wide housing problems. Draft Annual Action Plan 41 OMB Control No: 2506-0117 (exp. 07/31/2015) AP- 85 Other Actions - 91.420, 91.220(k) Introduction The following sections describe the actions and efforts the City will make to address things such as meeting underserved needs, affordable housing, and lead-based paint hazards. Many of these actions are based upon the importance of coordinating with other jurisdictions, local service providers, and the private sector. In a time with limited funding available, the City's focus will be on creativity and collaboration in order to meet more needs of the community. Actions planned to address obstacles to meeting underserved needs The main obstacle the City faces in meeting underserved needs is a lack of funding. With the loss of RDA funds and declining CDBG entitlements, the City has limited capabilities in meeting the needs of the community. Additionally, many local service providers are also experiencing declines in both private and public funding, which further hinder their capability to mee t needs. The City plans to address this obstacle by continuing to look for new funding sources and find creative ways to leverage and utilize existing funding. Additionally, the City will encourage collaboration amongst itself, other jurisdictions, and non-profits. Actions planned to foster and maintain affordable housing Listed below are actions the City plans to take to foster and maintain affordable housing:  Promote the construction of lower cost units by providing incentives to developers and encouraging mixed-use projects, second units, density bonuses, loft -style units, and manufactured housing.  Strive to preserve and maintain existing affordable housing by using state and federal funds to the fullest extent to rehabilitate existing housing units. Additionally, the City will continue to support affordable housing for groups with special needs, including seniors, the disabled, and the homeless.  Continue to implement its Inclusionary Housing Ordinance that requires a percentage of new "for sale" residential units be made available as Below Market Rate (BMR) units for low income residents. The City will also continue to support its existing BMR units .  Provide a “how to guide” for developers who are introducing new BMR units to the market which provides guidance regarding resident selection, monitoring etc. Actions planned to reduce lead-based paint hazards The City will continue to incorporate lead testing and lead safe work practices into all rehabilitation projects it funds. Additionally, the City makes lead-based paint information available on its website, to all the local non-profit agencies, to homeowners and renters. The City also provides loans and grants to homeowners and public facilities to abate lead -based paint hazards. Draft Annual Action Plan 42 OMB Control No: 2506-0117 (exp. 07/31/2015) City webpage for lead-based paint information: http://www.ssf.net/1338/Homeowner-Information Actions planned to reduce the number of poverty-level families The City of South San Francisco has a multi-faceted approach to reducing poverty in the community: First, the City has acquired housing units over the years and converted them into affordable rental units. The City manages the units and rents them at affordable rates to assist low income families whose incomes do not support market rate housing costs. These efforts help reduce the number of families living in poverty by providing them with affordable housing costs. Additionally, the City has provided some of these units to the County’s Emancip ated Foster Youth Program to provide affordable housing for youth who have transitioned out of the foster care system. Additionally, the City’s housing rehabilitation program offers low and moderate income homeowners the opportunity to bring their homes to current building and safety standards by providing low interest loans and grants. This improves living conditions in a manner that doesn’t create an economic burden on the family. It is also important to note that non-profit organizations in South San Francisco play an important role in providing affordable housing, food, child care, clothing, and other emergency services to low income residents. The City partially funds and monitors these organizations through the CDBG Program. Through this multitude of efforts, in collaboration with non-profit agencies, the City is continually working to help reduce the number of families living in poverty. With that said, there are significant challenges to accomplishing this long-term goal. The biggest barrier to the provision of services to lower income families and those at risk of becoming homeless is the lack of adequate state, county, and federal funds for social service activities. For example, CDBG funding for public services is limited to 15% of the City’s entitlement amount and 15% of prior year program income. Since the City does not know how much program income will be received in a given year, and since program income is often received after the Action Plan has been drafted and the budgets have been set, it can be difficult to fully incorporate program income into services funding. . The City continues to strive for efforts that creatively and efficiently work with these constraints. Actions planned to develop institutional structure City will make the following efforts to improve institutional structure: Continue to assist the homeless and those at risk of becoming hom eless by supporting non- profits that offer solutions and services to the homeless and continue working the with the Homeless Outreach Team (HOT) Draft Annual Action Plan 43 OMB Control No: 2506-0117 (exp. 07/31/2015)  Continue to work with the other local jurisdiction as part of the CDBG Work Group in order to increase collaboration and make administrative and monitoring processes more standardized, compliant, and efficient  Continue to build and improve relationships with local service providers  Continue to coordinate and participate in the Continuum of Care Actions planned to enhance coordination between public and private housing and social service agencies The City plans to take the following actions to enhance coordination in the implementation of the City's Action Plan:  Continue to collaborate with the County of San Mateo, private housing developers, lenders, and non-profit housing developers in order to create more affordable housing  Continue to participate in the CDBG Work Group and to improve CDBG administrative processes for both sub-recipients and City staff  Continue to fund non-profit agencies serving low-income residents  Encourage collaboration and cooperation among local service providers  Continue to participate in the CoC Steering Committee  Continue to participate in the San Mateo County HOME Consortium and to serve on the San Mateo County's Housing & Community Development Committee (HCDC)  Support workforce development partnerships that serve residents and employees in South San Francisco  Continue working with regional economic development groups and promote economic development collaborations  Work with businesses and the Chamber of Commerce on downtown beautification and other projects to improve the downtown  Continue to work with the Homeless Outreach Team; this includes the City’s participation on the HOT’s Case Manager Group and Oversight Committee Draft Annual Action Plan 44 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Specific Requirements AP- 90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available f or use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Draft Annual Action Plan 45 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment A Draft Annual Action Plan 46 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment B : Public Noticing San Mateo County Times Emails to subrecipients Twitter Facebook Website Draft Annual Action Plan 47 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment C – Public Comments Needs Assessment Hearing (March 22, 2017) 1. Name: Ann Marquart Organization: Project Sentinel Comments: SSF woman resident needed assistance breaking her rental lease. She became disabled and needed to vacate early, PS assisted her with this. One development has 200 units and was only accepting social security cards as ID. PS worked with the management company to not discriminate with people who do not have SS. PS provided education and awareness regarding other forms of acceptable identification for their residents. PS is hosting a symposium and have flyers/brochures for the event that provides counseling for fair housing and resources for people. Question from Council: How do people know about PS? A: from our City Clerk or Housing Division’s referrals, posters on transit (busses etc.)/social media and flyers in community centers etc. 2. Name: Cari Pang Chen Organization: Rebuilding Together Peninsula Comments: Thank-you Council for continuing to fund their 2 programs in the City. On April 29, 3 homes in SSF will be rehabilitated on NRB. The City’s own building division volunteers their assistance too. To date, 15 of the projected 16 Safe at Home projects have been completed in SSF. RTP provides assistance to residents that cant afford to do their home repairs. Deferred maintenance causes the lower income homeowners with a great deal of stress. The costs of this also add up or cause homes to become derelict. The program assists people with this. In addition, there are some SSF businesses (such as Genentech) that assist and provide funding to their program. A note from a homeowner that they assisted was provided to council. 3. Name: Laura Fanucchi Organization: HIP Housing Comments: Have helped 50 people with homesharing in SSF. This fiscal year they have helped 144 people with housing resources. In addition, HIP Housing has provided technical and policy support and guidance to the newly formed Home Match SF and Home Share SLO programs. HIP Housing’s publications and programs are featured on HUD’s website. 4. Name: Melissa Lukin Organization: CORA Comments: CORA have provided 40 years of services for domestic violence in SSF. CORA work closely with our law enforcement officers. They provide shelter and crisis intervention for victims of domestic violence. CORA offer the “first step” services for those seeking a life free from abuse. This year CORA’s team worked with Rape Trauma Services for outreach. 5. Draft Annual Action Plan 48 OMB Control No: 2506-0117 (exp. 07/31/2015) Name: Trevor Yan Organization: Legal Aid Society of San Mateo Comments: Trevor grew up in east SSF. He is now the housing staff attorney for Legal Aid. Thank Council for their continued support. Legal Aid served 108 residents in SSF last year. They found that 30% of the evictions notices and cases in the City are “no cause evictions” whereas 25% were for nonpayment rent. Legal Aid handles and provides guidance tenant/landlord disputes for low income tenants. Legal Aid is involved with advocating for those who experience housing discrimination. 6. Name: Lisa Heath Organization: CID Comments: CID provide services for accessibility modifications to homes. For examples, they will install ramps/grab bars etc to ensure that homes are more accessible to disabled or the elderly and allow them to stay in their homes rather than having to move or be placed in care facilities. Recently, CID helped a 52 year old male paraplegic with an access ramp to his backyard. The man enjoys being outdoors and had no way of getting into his backyard without assistance. CID installed the ramp so that he can be more self-sufficient. Thanks Council for continued support. 7. Name: Amanda Freeman Organization: Rape Trauma Services Comments: Thank Council for continued support. RTS work with Mike Brosnan frequently to provide assistance to the sexually assaulted. Recently, they presented at a local high school and a teenage girl approached them afterwards. Her and her family were living in an older man’s apartment and her mom lost her job. The older man exploited the teenage girl, in exchange for a no rental agreement. RTS worked with the family to resolve this situation. 8. Name: Dianne Papan Organization: Johns Closet Comments: have been operating for 29 years without overhead. They provide new clothes to children which gives them immediate self-esteem assurances. Thank you for your continued support. 9. Name: Sofia Daniel & Duante Young Organization: StarVista Comments: Provide holistic services for former foster youth. 50% of youth are placed outside of the county which means that they have to leave their community/schools/friends. The youth engaged in their program participate in 30 hours of productive activity a week. Typically, 1:3 kids exiting the foster home system will end up homeless in 24 months. StarVista assists them with the adjustment with 98% of the youth participating in some form of vocational education. Duante – a local youth in the program spoke about how this has benefitted him and thanked council for their ongoing support. 10. Name: Julia Palmer Draft Annual Action Plan 49 OMB Control No: 2506-0117 (exp. 07/31/2015) Organization: Safe Harbor Comments: Thank Council for continued support. SH have served 153 SSF residents. They provide intense case management and housing assistance to facilitate permanent housing placements in the City. A local man, Gil, had been renting a property for a long time and was evicted. Gil was living in his car but was referred to SH by our downtown police. SH assisted him with an HRP voucher and with this voucher he was able to secure housing. He is now renting a 1br apartment in the City. In addition, Measure A funding was used for the security deposit on his apartment. Draft Annual Action Plan 50 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment D Draft Annual Action Plan 51 OMB Control No: 2506-0117 (exp. 07/31/2015) City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-338 Agenda Date:4/26/2017 Version:1 Item #:7. Report regarding an ordinance amending Chapter 2.12 of the South San Francisco Municipal Code to provide for a salary increase for the members of the City Council.(Jason Rosenberg, City Attorney) RECOMMENDATION It is recommended that the City Council waive the first reading and introduce an ordinance to increase councilmember compensation. BACKGROUND/DISCUSSION The City Council provided direction to staff to prepare an ordinance increasing councilmember compensation to $750 per month pursuant to California Government Code Section 36516. Government Code Section 36516 prescribes the base salary of $500 per month for members of the City Council for cities with a population between 50,000 and 75,000.Councilmember compensation has not been increased since the $500 per month salary was adopted in 1997. Section 36516 provides that the compensation of councilmembers may be increased by ordinance in an amount up to five percent for each calendar year from the operative date of the last salary adjustment. Since City Council compensation was last increased 20 years ago,the City Council can adopt an increase that would provide for a monthly salary of up to $1,000 for each councilmember.However,the City Council has directed staff to prepare an ordinance increasing monthly salary to $750.If the ordinance is approved,$750 would become the base salary for councilmembers.Any future increases in compensation pursuant to Section 36515 would be calculated based on a $750 monthly salary. A change in salary does not take effect until the date upon which one or more members of the City Council begins a new term of office following a general municipal election held in the City.An ordinance adopted now increasing councilmember compensation would therefore not take effect until December of 2018. CONCLUSION The ordinance would amend Chapter 2.12 of the South San Francisco Municipal Code to increase councilmember compensation as allowed by Government Code Section 36516.It would also require future increases or decreases of councilmember salary to be approved by ordinance pursuant to Government Code Section 36516. City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-337 Agenda Date:4/26/2017 Version:1 Item #:7a. Ordinance amending Chapter 2.12 of the South San Francisco Municipal Code to provide for a salary increase for the members of the City Council WHEREAS, Ordinance No. 1202, adopted in 1997, provided for a salary of $500 per month for members of City Council pursuant to Government Code Section 36516; and WHEREAS, Government Code Section 36516(c) provides for a five percent (5%) increase in salary per calendar year from the operative date of the last adjustment in salary; and WHEREAS, Government Code Section 36516.5 states that a salary increase cannot become effective until at least one councilmember begins a new term of office; and WHEREAS, Councilmembers have not received a salary increase from the $500 per month salary provided for in Ordinance No. 1202; and WHEREAS, Councilmembers are up for election in November of 2018; and WHEREAS, the City Council desires to increase councilmembers’ salaries as provided for in Government Code Sections 36516(c) and 36516.5. NOW THEREFORE, the City Council of the City of South San Francisco does hereby ordain as follows: Section 1.RECITALS The recitals set forth above are hereby incorporated by reference into this ordinance and made a part hereof. Section 2.COUNCILMEMBER SALARY INCREASE Pursuant to Government Code Sections 36516(c) and 36516.5, members of the City Council of the City of South San Francisco shall receive a total salary of $1,000 per month beginning on the date councilmembers are sworn into office in December 2018 following certification of the November 2018 election. Section 3.AMENDMENTS Chapter 2.12 of the South San Francisco Municipal Code is hereby amended to read as follows (additions in underline; deletions in strikethrough). Any Sections or portions of Chapter 2.12 that are not amended by this Ordinance are not included below, and shall remain in full force and effect. City of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-337 Agenda Date:4/26/2017 Version:1 Item #:7a. A.Revise Section 2.12.020 “Salaries” as follows: 2.12.020 Salaries. Each member of the city council of the city shall receive as salary the following: (a) The sum of five hundred dollars per month, as prescribed in said Section 36516 of the Government Code for cities over fifty thousand up to and including seventy-five thousand in population, which shall be payable at the same time and in the same manner as salaries are paid to other officers and employees of the city. (b)The city council salary shall be increased to one thousand dollars ($1,000) per month for all members of the City Council at such time as one or more members become eligible for a salary increase by virtue of beginning a new term of office after the November 2018 general election, pursuant to Government Code Section 36516.5. B.Revise Section 2.12.030 “Increase or Decrease” as follows: 2.12.030 Increase or decrease. The salaries provided in this chapter may be increased or decreased as follows: (a)Following any new and later estimate of population made by the Department of Finance, placing the city in a population group other than that set forth in Section 2.12.020 2.12.030, the salary payable to each member of the council may be increased or decreased by ordinance resolution of the city council to equal the sum prescribed for that population group in Section 36516 of the Government code, as amended. (b)An amount equal to five percent for each calendar year from the operative date of the last adjustment of the salaries in effect, in accordance with Government Code Section 36516 (c) and as approved by city council ordinance resolution. (c)In accordance with Government Code Sections 36516(b), by a majority of the electors voting at any municipal election. (d)The salaries as so increased or decreased shall become payable only on and after the date upon which one or more members of the council becomes eligible therefor by virtue of beginning a new term of office following a general municipal election held in the city. Section 4.PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the San Francisco Examiner, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days from and after its adoption. Section 5.SEVERABILITY In the event any section or portion of this ordinance shall be determined invalid or unconstitutional, such section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-297 Agenda Date:4/26/2017 Version:1 Item #:8. Report regarding a resolution approving Cooperative Implementation Agreement No.D43CIASF0001 with Caltrans for the Orange Memorial Park Storm Water Capture Project.(Justin Lovell,Public Works Administrator) RECOMMENDATION It is recommended that the City Council adopt a resolution approving Cooperative Implementation Agreement No.D43CIASF0001 with Caltrans for the Orange Memorial Park Storm Water Capture Project. BACKGROUND/DISCUSSION In April 2016,staff from City/County Association of Governments of San Mateo County (C/CAG)Water Pollution Prevention Program developed conceptual projects that will manage storm water runoff as part of the San Mateo County Storm Water Resource Plan.Through that exercise,a conceptual multi-jurisdictional storm water capture project at Orange Memorial Park was developed (Project).The Project site is on 0.5 acres of the southwest corner of Orange Memorial Park (OMP)directly south of Colma Creek.The site is currently undeveloped.Per the OMP Master Plan,the site is proposed to house community gardens and new artist studios in the future. The proposed Project could assist multiple jurisdictions with the storm water National Pollutant Discharge Elimination System (NPDES)municipal regional permit (MRP)compliance requirements,as well as improve water quality and alleviate flooding in the lower reaches of Colma Creek.The Project would capture and treat storm water from a 6,300 acre area encompassing the cities of South San Francisco and Daly City,the Town of Colma, and parts of unincorporated San Mateo County. The Project would consist of excavating approximately 15 feet of soil and installing an underground prefabricated diversion structure to re-direct all dry-weather urban runoff and the first flush of wet-weather runoff from the Colma Creek channel through one or more pre-treatment devices.Trash,debris,and sediment would be removed before conveying the water into a large,buried multi-chambered storage/infiltration facility with a targeted storage capacity of six acre-feet (1.9 million gallons).A series of rock-filled wick drains could be constructed on the bottom of a portion of the storage chamber to facilitate infiltration.The density,depth, and diameter of these drains (or dry wells) will be determined during the site evaluation stage of Project design. Staff determined that placing a storm water capture chamber below ground would not impact future improvements at OMP.The OMP Master Plan identified the Project site as the future area to relocate the current community garden and relocate the artist studios.The proposed Project can be designed to allow planned future uses at the site.Staff also met with representatives from CalWater,the City of Daly City,the Town of Colma and the San Mateo Flood Control District about the proposed Project.The representatives from the various agencies are supportive of the project.The main concern was with potential water contamination if the project provides ground water recharge.Staff has discussed this concern with engineers who have worked in similar projects in Southern California.This project will have treatment systems and sensors that can shut off operations if contamination is detected,and staff believes that any concerns about water contamination can be City of South San Francisco Printed on 5/3/2017Page 1 of 3 powered by Legistar™ File #:17-297 Agenda Date:4/26/2017 Version:1 Item #:8. addressed during the design and engineering phase of the project. At the time of conceptual design,there was discussion about applying for Prop 1 grant funding.At the time,the estimated cost of the Project was too large to raise the 50 percent local matching funds required to apply for Prop 1 grant funding.However,there is strong interest from San Mateo County Public Works,C/CAG staff, and South San Francisco staff to still pursue the Project due to the multi-jurisdictional ability to meet MRP compliance requirements by potentially eliminating the transport of mercury,polychlorinated biphenyls (PCBs), trash and other pollutants to San Francisco Bay during dry weather. Caltrans Funding C/CAG staff informally began talking about the concept Project and learned about Caltrans’ability to fund projects of this nature in order to receive credit for their storm water permit.Caltrans Division of Environmental Affairs has funded three similar storm water capture projects in Southern California and is actively looking to fund similar projects in Northern California.Currently,the Town of Atherton is also working with Caltrans to fund a similar project.In order to be eligible for Caltrans funding,a project has to collect runoff from Caltrans Right of Way (ROW).Storm drains from sections of Interstate 280 and El Camino Real empty into Colma Creek.Consequently,water from a Caltrans ROW would be treated as part of the Project. Staff met with the consultant,Richard Watson and Associations (Consultant),who assisted the Cities of Lakewood and Signal Hill to receive Caltrans funding for similar storm water capture projects in Southern California.The Consultant set up a meeting with the Caltrans Watershed Manager,who is authorized to sign Cooperative Implementation Agreements (CIA)for storm water capture projects.The CIA will pay for 100 percent of Project costs including project management,engineering,design,and construction with no matching funds required.The total estimated amount that Caltrans will pay for the project is $9.5 million.This is possible through the Caltrans storm water permit with the State Water Quality Control Board that requires that Caltrans receive one credit for storm water compliance for every $176,000 spent.If Caltrans partners with local agencies and the project has multi-jurisdictional impact,Caltrans will receive one credit for every $88,000 spent - essentially receiving the same credit for half of the costs. Due Diligence Staff is aware of contaminated soil at the site and decided to perform additional site analysis with a geotechnical consultant to determine the Project’s feasibility.A geotechnical consultant drilled six wells on the site and reviewed the soil conditions,tested for contaminants,and conducted percolation tests to determine the feasibility of ground water infiltration.In early December 2016,staff received the results from the soil testing and found the Project was feasible from a geotechnical perspective.The contaminants that are in the soil are two to four feet below the surface.Since the Project scope calls for excavating up to 15 feet of soil,the contaminated soil would be removed and covered as part of the Project’s costs. On-Going Operations and Maintenance Once this project is complete,the City will be responsible for on-going maintenance and operations.As such, staff also investigated the costs of on-going maintenance and operations of this type of facility.Based on initial conversations with engineering firms,the type of chambers that could be installed with this Project could have an estimated project life of 50 years or longer.There would be regular maintenance on the chambers throughout the year.Estimated operations and maintenance is between $75,000-$100,000 annually including equipment usage,materials,and staff time.At the C/CAG Technical Advisory Committee there has been discussion to share the operations and maintenance among the C/CAG member cities since the Project will benefit multiple agencies in San Mateo County.If the Project moves forward to construction,staff will work with partner City of South San Francisco Printed on 5/3/2017Page 2 of 3 powered by Legistar™ File #:17-297 Agenda Date:4/26/2017 Version:1 Item #:8. agencies in San Mateo County.If the Project moves forward to construction,staff will work with partner agencies to develop a memorandum of agreement in order to share the maintenance costs. On March 13,2017,the Environmental Subcommittee consisting of Mayor Gupta and Councilmember Addiego met with staff to discuss the Project.The subcommittee recommended bringing the Cooperative Implementation Agreement for City Council approval. FUNDING The Project construction costs will be fully funded through the CIA with no matching funds required from the City.Caltrans has set aside $2.5 million in funding for Fiscal Year 2016-2017 towards the Project,with additional funds over the next three fiscal years to pay for the total project costs (estimated at $9.5 million), contingent on City Council authorization.Once funds have been allocated,the City will have three years to spend the funds.Funds will be allocated each fiscal year,allowing staff to manage cash flow and spend the funds within the timelines required by Caltrans.Any funds obligated before June 30,2017,must be spent by June 30,2019,and the funds obligated in the subsequent year will have one additional year.The strategy would be to appropriate sufficient funding for design and engineering in fiscal year 2016-2017,with the remaining funds being appropriated in fiscal year 2017-2018. CONCLUSION This is a unique funding opportunity for a multi-jurisdictional Project with the potential to improve water quality in Colma Creek,assist with the City’s storm water permit compliance efforts,provide irrigation for Orange Memorial Park,and provide ground water infiltration.Staff recommends that the City Council adopt a resolution approving Cooperative Implementation Agreement No.D43CIASF0001 between the City and Caltrans.Funds will be appropriated for the project as part of the Fiscal Year 2017-2018 Capital Improvement Program. Attachment: PowerPoint Presentation OMP Storm Capture Project City of South San Francisco Printed on 5/3/2017Page 3 of 3 powered by Legistar™ ST O R M W A T E R C A P T U R E PR O J E C T A T OR A N G E M E M O R I A L P A R K Ci t y C o u n c i l M e e t i n g Ap r i l 2 6 , 2 0 1 7 Pr o j e c t S i t e : Fu t u r e u s e c o m m u n i t y g a r d e n s a n d a r t i s t st u d i o s Pr o j e c t S i t e – S t o r e 2 m i l l i o n g a l l o n s w a t e r Ex a m p l e o f a S t o r m W a t e r C a p t u r e S y s t e m Qu e s t i o n s ? City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-298 Agenda Date:4/26/2017 Version:1 Item #:8a. Resolution approving Cooperative Implementation Agreement No.D43CIASF0001 with Caltrans for the Orange Memorial Park Storm Water Capture Project. WHEREAS,The City of South San Francisco (‘the City”)is a member of the San Mateo Countywide Water Pollution Prevention Program (SMCWPPP),a program of the City/County Association of Governments of San Mateo County (C/CAG); and WHEREAS,the San Francisco Bay Regional Water Board issued a Municipal Regional Permit (MRP) requiring participating agencies to address storm water quality including polychlorinated biphenyls (PCBs), mercury, and trash reduction; and WHEREAS,the San Mateo Countywide Storm Water Resource Plan prepared by C/CAG identified the Orange Memorial Park Storm Water Capture Project (“the Project”)as a potential project with regional benefits that will assist with MRP mandated reductions in PCBs, mercury, and trash; and WHEREAS,Caltrans is offering to fund the Project through Cooperative Implementation Agreement No. D43CIASF0001 (Exhibit A); and WHEREAS,funding for this project will be included in the City of South San Francisco’s fiscal year 2017- 2018 Capital Improvement Program. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves the Cooperative Implementation Agreement No.D43CIASF0001 between the City of South San Francisco and State of California Department of Transportation. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Cooperative Implementation Agreement No.D43CIASF0001 on behalf of the City Council of South San Francisco,subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to make any revisions, amendments,or modifications,deemed necessary to carry out the intent of this Resolution which do not materially alter or increase the City’s obligations thereunder,subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager to take any other related action necessary to carry out the intent of this Resolution. City of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-298 Agenda Date:4/26/2017 Version:1 Item #:8a. ***** City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco CIA No. D43CIASF0001 Page 1 of 20   COOPERATIVE IMPLEMENTATION AGREEMENT THIS AGREEMENT, ENTERED INTO EFFECTIVE ON April 26, 2017, is between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS and the CITY OF SOUTH SAN FRANCISCO, a b ody politic and a municipal corporation (chartered City) of the State of California, referred to herein as “AGENCY”. CALTRANS and AGENCY are together referred to as PARTIES. RECITALS 1. CALTRANS and AGENCY, pursuant to California Streets and Highways Code (SHC) Sections 114 and 130, are authorized to enter into a Cooperative Agreement for improvements to the State Highway System (SHS) as a watershed stakeholder within AGENCY’s jurisdiction. 2. As per Attachment IV of the Caltrans National Pollutant Discharge Elimination Permit Order 2012-0011-DQW (NPDES Permit), Section I.A, CALTRANS and AGENCY are to collaboratively implement the NPDES Permit requirements as they have been identified as stakeholders in the Total Maximum Daily Load (TMDL) for Orange Park Stormwater Treatment Facility (hereinafter referred to as “Water Capture Facility”). CALTRANS has agreed to contribute an amount not to exceed Nine Million Five Hundred Thousand amount (in English) Dollars ($9,500,000) to AGENCY for AGENCY to construct the Water Capture Facility, within the regional area under the jurisdiction of AGENCY to comply with the TMDL. The NPDES Permit (including Attachment IV) is located at: http://www.waterboards.ca.gov/water_issues/programs/stormwater/caltrans.shtm 3. AGENCY has agreed to implement Orange Memorial Park Storm Water Capture Project (hereinafter referred to as the “PROJECT”) subject to the terms and conditions of this Agreement including all attached hereto that are incorporated herein and made a part of this Agreement (collectively referred to as the “AGREEMENT”). 4. AGENCY will be responsible for all management, maintenance and operations, including costs of the constructed Water Capture Facility. 5. CALTRANS will be credited with one (1) Compliance Unit (CU) for each Eighty Eight Thousand Dollars ($88,000) paid to AGENCY. A compliance unit is defined as one (1) acre of CALTRANS’s Right-of-Way (ROW) from which the runoff is retained, treated, and/or otherwise controlled prior to discharge to the relevant reach. The financial equivalent as submitted by CALTRANS is One Hundred Seventy Six Thousand Dollars ($176,000) per CU. The State Water Resources Control Board (“State Water Board”) is encouraging collaborative efforts and Cooperative Implementation Agreements, and uses a 50% discount for CU in dollars contributed to the Cooperative Implementation. This sets the CU equivalent at Eighty Eight Thousand Dollars ($88,000). 6. Cooperative Implementation has the following advantages: (i) allows for retrofit projects off the ROW, at locations that may otherwise have space, access, or safety limitations within the ROW; (ii) provides for the involvement of local watershed partners who have an interest and expertise in the best way to protect, manage, and enhance water quality in City of South San Francisco CIA No. D43CIASF0001 Page 2 of 20   the watershed; (iii) allows for implementation of Best Management Practices (BMPs) and other creative solutions not typically available to CALTRANS; (iv) allows for larger watershed-scale projects; and (v) leverages resources from other entities. 7. All services performed by AGENCY pursuant to this AGREEMENT are intended to be performed in accordance with all applicable Federal, State and AGENCY laws, ordinances, regulations, and CALTRANS published manuals, policies, and procedures. In case of conflict between Federal, State and AGENCY laws, ordinances, or regulations, the order of precedence applicability of these laws shall be Federal, State and then AGENCY laws and regulations, respectively. 8. Project funding is as follows: FUND TITLE FUND SOURCE DOLLAR AMOUNT SHA State of California $9,500,000 City of South San Francisco CIA No. D43CIASF0001 Page 3 of 20   SECTION I All sections of this agreement including the recitals are enforceable. 1. AGENCY has agreed to implement PROJECT in accordance with Attachment II- SCOPE SUMMARY. The SCOPE SUMMARY that is attached to and made a part of this AGREEMENT defines in detail the PROJECT’s scope of work, description, timeline, location and budget. 2. AGENCY will be responsible for all management, maintenance and operations, including costs of the constructed Water Capture Facility. 3. AGENCY will develop and construct the Water Capture Facility in accordance with the applicable laws, policies, practices, procedures and standards. This applies to all procurements, including land acquisitions, licenses and permits. 4. AGENCY shall prepare initial engineering and geotechnical assessments, and detailed design as well as acquire environmental reviews and Right-of-Way need for the PROJECT. This work is the AGENCY equivalent to Caltrans process of Project Initiation Document (PID), Project Approval & Environmental Document (PA & ED) and Plans, Specification and Estimate (PS&E). AGENCY will pay for coordinate, prepare, obtain, implement, renew, and amend all any permits needed to complete the PROJECT. AGENCY will prepare CEQA environmental documentation to meet CEQA requirements. 5. AGENCY will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code and will be responsible for the administration, acceptance, and final documentation of the construction contract. 6. AGENCY shall be reimbursed for actual costs not exceeding the amount provided in the AGREEMENT herein 7. CALTRANS shall have the right to inspect the work to be performed hereunder at any time during its progress and to make final inspection upon completion thereof. Failure of CALTRANS to object within 30 days after final inspection shall indicate satisfactory performance of the AGREEMENT by AGENCY. 8. The total amount reimbursable to AGENCY pursuant to this AGREEMENT by CALTRANS shall not exceed $9,500,000 (“Contract Sum”). Costs incurred by AGENCY for PROJECT work under this AGREEMENT in excess of the Contract Sum will be borne by AGENCY. It is understood and agreed that this AGREEMENT fund limit is an estimate and that CALTRANS will only reimburse the cost of services actually rendered as authorized by the CALTRANS Contract Manager or designee at or below the fund limitation amount set forth in this AGREEMENT and in accordance with the Budget included in Attachment II. 9. All administrative draft and administrative final reports, studies, materials, and documentation relied upon, produced, created or utilized for PROJECT will be held in confidence to the extent permitted by law, and where applicable, the provisions of California Government Code section 6254.5(e) shall govern the disclosure of such City of South San Francisco CIA No. D43CIASF0001 Page 4 of 20   documents in the event said documents are shared between the Parties. Parties will not distribute, release, or share said documents with anyone without prior written consent of the party authorized to release said documents except: (i) to employees, agents, and consultants who require access to complete the work described herein this Agreement; or(ii) release is required or authorized by law. 10. HM-1 is defined as hazardous material (including but not limited to hazardous waste) that requires removal and disposal pursuant to Federal or State law, whether it is disturbed by PROJECT or not. HM-2 is defined as hazardous material (including but not limited to hazardous waste) that may require removal and disposal pursuant to Federal or State law, only if disturbed by PROJECT. 11. CALTRANS independent of PROJECT costs, is responsible for any HM-1 found within existing CALTRANS Right-of-Way (ROW). CALTRANS will undertake HM- 1 management activities with minimum impact to PROJECT schedule and will pay all costs associated with HM-1 management activities. 12. CALTRANS has no responsibility for management activities or costs associated with HM-1 found outside the CALTRANS existing ROW. AGENCY, independent of PROJECT costs, is responsible for any HM-1 found within PROJECT limits outside existing CALTRANS ROW, and will pay, or cause to be paid, all costs associated with HM-1 management activities. AGENCY will undertake, or cause to be undertaken, HM-1 management activities with minimum impact to PROJECT schedule. 13. If HM-2 is found within the limits of PROJECT, the AGENCY responsible for advertisement, award, and administration (AAA) of the PROJECT construction contract will be responsible for HM-2 management activities. Any management activity cost associated with HM-2 is a PROJECT construction cost. 14. This AGREEMENT may only be amended or modified by mutual written agreement of the parties. City of South San Francisco CIA No. D43CIASF0001 Page 5 of 20   SECTION II – GENERAL PROVISIONS. 1. TERMINATION A. This AGREEMENT may be terminated by PARTIES upon mutual written agreement. In the event of a termination CALTRANS will reimburse AGENCY all allowable, authorized, and non-cancelable obligations and prior costs incurred by AGENCY. B. CALTRANS reserves the right to terminate this agreement before the AGENCY awards the construction contract or begins to do project work. CALTRANS will reimburse AGENCY reasonable, allowable, authorized and non-cancelled costs up to the date of termination that are attributable to the PROJECT. C. This Agreement will terminate upon completion of PROJECT that all parties have met all scope, cost, and schedule commitments included in this agreement and have signed a closure statement, which is a document signed by the parties that verifies the completion of PROJECT, except for all indemnification, document retention, audit, claims, environmental commitment, pending legal challenge, hazardous material, operation, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement. D. AGENCY has sixty (60) days after the effective date of AGREEMENT termination, or such other time agreed upon in writing by PARTIES, to submit invoices to CALTRANS to make final allowable payments for Project costs in accordance to the terms of this AGREEMENT. Failure to submit invoices within this period may result in a waiver by AGENCY of its right to reimbursement of expended costs. 2. BUDGET CONTINGENCY CLAUSE All OBLIGATIONS of CALTRANS under the terms of this Agreement are subject to the appropriation of resources by the Legislature, the State Budget Act authority. It is mutually agreed that if the State Legislature does not appropriate sufficient funds for the program, this Agreement shall be amended if possible to reflect any reduction in funds, but nothing herein obligates parties to provide additional funding or proceed if sufficient funding is unavailable 3. ALLOWABLE COST, PAYMENTS AND INVOICING A. The method of payment for this Agreement will be based on actual allowable costs. CALTRANS will reimburse AGENCY for expended actual allowable direct costs and indirect costs, including, but not limited to labor costs, employee benefits, travel (overhead is reimbursable only if the Agency has an approved indirect costs allocation plan) and contracted consultant services costs incurred by AGENCY in performance of the PROJECT work, not to exceed the cost of the Contract Sum. B. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in the performance of the PROJECT WORK. AGENCY must not only have incurred the expenditures on or after the Effective Date of this AGREEMENT and before the Termination Date, but must have also paid for those costs to claim any reimbursement. City of South San Francisco CIA No. D43CIASF0001 Page 6 of 20   C. Travel, per diem, and third-party contract reimbursements are an OBLIGATIONS COST only after those hired by AGENCY to participate in OBLIGATIONS incur and pay those costs. Payments for travel and per diem will not exceed the rates paid rank and file state employees under current California Department of Human Resources rules current at the effective date of this Agreement. D. CALTRANS will reimburse AGENCY for all allowable PROJECT costs no more frequently and no later than monthly in arrears and as promptly as CALTRANS fiscal procedures permit upon receipt of itemized signed invoices. Invoices shall reference this AGREEMENT Number and shall be signed and submitted to the Contract Manager at the following address: California Department of Transportation Division of Environmental Analysis – Stormwater Program Attention: Constantine N. Kontaxis, MS 27 P.O. Box 942874 CA, 94271-0001 E. Invoices shall include the following information: 1) Invoice Cover Sheet The invoice cover sheet summarizes the previous, current and total amounts billed for the agreement. Details included on the cover sheet are: a. Invoice Date b. Contract Number c. Invoice Number d. Billing period (performance period), specified with beginning and ending dates. Best towards top of page. e. Brief description of the work performed f. Summary of total dollar amount billed to date i. Previous month invoice balance ii. Amount billed this month iii. Total amount billed including current invoice amount g. Total amount due h. Summary of charges i. Agency (city) Labor Costs ii. Sub-Vendor Labor Costs (consultant) iii. Sub-Vendor Direct Costs (materials, equipment, miscellaneous itemized costs) iv. Other Direct Costs i. Discounts (if applicable) j. Remittance information including name and address k. Agency Contract Manager’s name, address and phone number l. Agency Contract Manager’s signature and signature block m. Caltrans Contract Manager’s name and address City of South San Francisco CIA No. D43CIASF0001 Page 7 of 20   n. Caltrans Contract Manager’s signature block (optional) 2) Invoice and Supports All invoice charges must match the rates on the contract cost proposal and personnel request. (Changes in billing rates must be approved BEFORE billing.) The Caltrans’ Contract Manager needs an invoice with sufficient detail to verify the charges are allowable under the agreement with sufficient support to allow them to verify charges. Supporting documentation, such as receipts, is required for all costs included on the invoice that are not for hourly or sub-contract labor. Agency labor charges need to show person’s name, hours worked, billing rate and brief description of work performed. Supporting documents (timesheet or payroll report) need to be provided. These documents need to include: a. Name (first and last) b. Hours charged c. Brief description -- identify the work is for the project funded by the Cooperative Implementation Agreement d. Month, day and year of the charges e. Worker and supervisor’s signatures (Exceptions can be made for electronic timesheets.) All overtime must be approved in advance by the Caltrans Contract Manager Direct costs (such as material costs, vehicle rental) are reimbursable. These costs need to be verified, therefore, a copy of the receipt, paid purchase order or other documentation that shows the items and cost needs to be attached to the invoice. Agency personnel travel costs may be reimbursed according to the Consultant and Contractor travel guidelines located on the Caltrans’ website at: http://www.dot.ca.gov/hq/asc/travel/ch12/1consultant.htm. Attached is the Travel Expense Claim (TEC) form. Subcontractor costs are reimbursed after providing a copy of the paid invoice. This invoice needs to show the AGENCY contract manager reviewed and approved the payment. Caltrans requires its vendors to submit proof of costs incurred, such as timesheet or payroll records, travel reimbursement form (that includes the reason and dates for travel) with receipts, receipts for materials, lab services or other items) and assumes the agency has similar requirements that are documented. 3) Progress Reports Each invoice needs to be accompanied by a Progress Report for the billing period. This report includes: a. Work performed during the billing period (can be in a bullet format) City of South San Francisco CIA No. D43CIASF0001 Page 8 of 20   b. Contract progress estimate -- percentage of work completed (not dollar based) c. Work anticipate during the next billing cycle (can be in a bullet format) d. Total amount spent during the billing period (agency personnel, agency direct costs, subcontractor costs and total) e. Total amount spent to date (agency, subcontractor, total) f. Percentage of Caltrans Interagency Agreement (CIA) funds used to date. [Total (agency and subcontractor)/CIA not to exceed amount)] 4. COST PRINCIPLES A. If PARTIES fund any part of OBLIGATIONS with state or federal funds, each PARTY will comply, and will ensure that any sub-recipient, contractor or subcontract hired to participate in OBLIGATIONS will comply with the federal cost principles and administrative requirements of 2 CFR, Part 200. These principles and requirements apply to all funding types included in this Agreement. B. Any Project costs for which AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Title 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within thirty (30) days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS. C. PARTIES will maintain and make available to each other all PROJECT related documents, including financial data, during the term of this AGREEMENT. PARTIES will retain all PROJECT-related records for three (3) years after the final payment voucher. 5. INDEMNIFICATION Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by AGENCY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon AGENCY under this Agreement. It is understood and agreed that AGENCY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its contractors, sub-contractors, and/or its agents under this Agreement. 6. RETENTION OF RECORDS/AUDITS A. AGENCY, its contractors, subcontractors and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred PROJECT costs. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting City of South San Francisco CIA No. D43CIASF0001 Page 9 of 20   Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All books, documents, papers, accounting records and other supporting papers and evidence of performance under this AGREEMENT of AGENCY, its contractors, subcontractors and sub-recipients connected with PROJECT performance under this AGREEMENT shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the federal government during business hours with appropriate notice. Copies thereof will be furnished by AGENCY, its contractors, its subcontractors and sub-recipients upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and under this AGREEMENT, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions of State and AGENCY law. In the absence of such an audit, any acceptable audit work performed by AGENCY’s external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits. B. AGENCY, its sub-recipients, contractors, and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other AGENCY of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this AGREEMENT. C. This AGREEMENT be subject to a pre-award audit prior to execution of the AGREEMENT to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs. D. CALTRANS, the state auditor, Federal Government, (if the PROJECT utilizes federal funds), will have access to all PROJECT-related records and any party hired by AGENCY to participate in PROJECT, for audit, examination, excerpt, or transcription. E. The examination of any records will take place in the offices and locations where said records are generated and/or stored and will be accomplished during reasonable hours of operation. F. Upon completion of the final audit, AGENCY has thirty (30) calendar days to refund or invoice as necessary in order to satisfy the obligation of the audit. 7. DISPUTES A. PARTIES will first attempt to resolve Agreement disputes at the PROJECT team level. If they cannot resolve the dispute themselves, the CALTRANS Chief Environmental Engineer and the executive officer of AGENCY will attempt to negotiate a resolution. B. If PARTIES do not reach a resolution, AGENCY’ legal counsel will initiate mediation. PARTIESS agree to participate in mediation in good faith and will share equally in its costs. City of South San Francisco CIA No. D43CIASF0001 Page 10 of 20   C. Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of OBLIGATIONS in accordance with the terms of this Agreement. However, if either PARTY stops fulfilling OBLIGATIONS, the other PARTY may seek equitable relief to ensure that OBLIGATIONS continue. D. Except for equitable relief, no PARTY may file a civil complaint until after mediation, or 45 calendar days after filing the written mediation request, whichever occurs first. E. PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS district office signatory to this Agreement resides or in the Superior Court of the county in which the PROJECT is physically located. The prevailing PARTY will be entitled to an award of all costs, fees, and expenses, including reasonable attorney fees as a result of litigating a dispute under this Agreement or to enforce the provisions of this article including equitable relief. F. Additional Dispute Remedies. PARTIES maintain the ability to unanimously pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution. 8. RELATIONSHIP OF PARTIES It is expressly understood that this AGREEMENT is an agreement executed by and between two independent governmental entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of an independent party. 9. NOTIFICATION OF PARTIES A. AGENCY Project Manager name, title and phone number B. CALTRANS’s Contract Manager name, title and phone number C. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses: City of South San Francisco City Manager 400 Grand Avenue South San Francisco, CA 94080 California Department of Transportation 043/Environmental Attention: Constantine N. Kontaxis 1120 N. St. MS 27 Sacramento, CA 95814 Mail to: P.O. Box 942874, 92427 City of South San Francisco CIA No. D43CIASF0001 Page 11 of 20   SECTION III - ATTACHMENTS The following attachments are incorporated into and are made a part of this AGREEMENT by this reference and attachment. I. AGENCY Resolution, Certification of Approval, order, motion, ordinance or other similar document from the local governing body authorizing execution of the agreement II. Scope of Work, Description, Timeline, Location and Budget   City of South San Francisco CIA No. D43CIASF0001 Page 12 of 20   ATTACHMENT I – CITY COUNCIL RESOLUTION City of South San Francisco CIA No. D43CIASF0001 Page 13 of 20   ATTACHMENT II – SCOPE SUMMARY South San Francisco Water Capture Project The City of South San Francisco is a member of the San Mateo Countywide Water Pollution Prevention Program (SMCWPPP), a program of the City/County Association of Governments of San Mateo County (C/CAG). C/CAG is a joint powers agency whose members are the County and the 20 incorporated cities and towns in San Mateo County. SMCWPPP supports C/CAG’s member agencies in complying with requirements contained in the second five-year term of the Municipal Regional Permit (MRP) issued by the San Francisco Bay Regional Water Board. Four important components SMCWPPP is implementing to assist member agencies include green infrastructure planning, stormwater resource planning, mercury/PCBs load reduction, and trash load reductions. The MRP requires San Mateo County permittees to reduce PCBs by 370 grams per year by June 30, 2020, with an interim reduction of 60 grams per year required by June 30, 2018, with a minimum of 15 grams per year of the total be achieved via green infrastructure. San Mateo County permittees also need to demonstrate they have reduced mercury by six grams per year via green infrastructure by June 30, 2020. These reduction rates are required by the MRP as part of the process to achieve compliance with the mercury and the PCBs TMDLs for San Francisco Bay. San Mateo County permittees are also required to reduce trash discharges to the Bay from municipal storm drain systems. This requirement began with the issuance of the first MRP in 2009, with a 40% reduction required in 2014. Under the current MRP term, 70% reduction is required in 2017, 80% reduction in 2019, and zero impact on receiving waters from trash by 2022. These reductions will largely be accomplished through the implementation of green infrastructure, including stormwater capture and use and/or infiltration to groundwater. SMCWPPP developed a countywide Storm Water Resource Plan (SWRP) that focuses primarily on storm water capture with a multi-benefit approach to overall water resources planning, including water quality. This plan is being followed by local Green Infrastructure Plans (GI Plans) to meet MRP requirements. Development of the GI Plans will be a multi-year effort that includes preparation of a reasonable assurance analysis (RAA) to demonstrate long-term GI Plan implementation by all MRP permittees will reduce PCB loads by three kilograms per year by 2040. The proposed water capture facility at Orange Memorial Park would include a diversion structure to re-direct all dry-weather urban runoff and the first flush of wet-weather runoff from the Colma Creek channel through one or more pre-treatment devices to remove trash, debris, and sediment before conveying the water into a buried multi-chambered storage/infiltration facility with a targeted storage capacity of at least six (6) acre-feet. Depending on the results of a geotechnical City of South San Francisco CIA No. D43CIASF0001 Page 14 of 20   analysis, an engineered dry well or a series of rock-filled wick drains on the bottom of a portion of the storage chamber may be constructed to facilitate infiltration. The proposed project will initially involve an evaluation of how to best achieve multiple objectives of 1) capturing a significant portion of dry weather runoff in order to reduce the transport of Mercury, PCBs, trash and other pollutants to San Francisco Bay during dry weather from the drainage area upstream of the project; and 2) capturing at least the first flush of wet- weather runoff to reduce the load of pollutants transported downstream to the Bay. The project is a proposed offline subsurface infiltration chamber on a vacant parcel owned by the City of South San Francisco at Orange Memorial Park adjacent to Colma Creek as it passes through the park. In addition to reducing the transport of mercury, PCBs, and trash, the project will augment water supply by recharging the Westside Ground Water Basin and alleviate flooding in lower reaches of Colma Creek. The Orange Memorial Park site (see Figure 1) would capture discharges from approximately 6,300 acres of land in the City of Colma, the City of Daly City, the City of South San Francisco, and a portion of Unincorporated San Mateo County. A water capture facility at this site could greatly assist Caltrans and the municipalities to come into compliance with the Mercury and PCBs TMDLs by reducing the transport of these pollutants downstream to San Francisco Bay. It will also help Caltrans comply with Part 2 of Attachment V of the Caltrans Statewide MS4 Permit by capturing discharges from 7.08 miles of State Highway 82 (El Camino Real), 8.43 miles of Interstate 280, and 3.34 miles of State Highway 35 (Skyline Blvd.), and removing trash and debris from the captured discharges. The Caltrans right-of-way acreage that discharges to the site totals 22.69 acres. A water capture facility at this site with a capacity of six acre-feet would capture wet- weather discharges equivalent to a site of approximately 230 acres. The project involves initial engineering and geotechnical assessments, detailed design, environmental compliance, permitting, construction of a diversion structure and piping, construction of a pre-treatment facility or facilities, excavation and construction of a high void underground storage/infiltration chamber, disposal of excavated soil, and reconstruction of disturbed portions of the site. Details of the diversion structure will be determined during the design phase through coordination with the San Mateo County Flood Control District. In addition, the project includes development and approval of a Memorandum of Understanding among the benefitting municipalities for the long-term management, operation, and maintenance of the constructed water capture facility. The City of South San Francisco, as lead agency, will enter into a Cooperative Implementation Agreement with Caltrans and consultants will be hired to manage the project, conduct engineering and geotechnical investigations, and assist with environmental clearance, permitting, design, and construction management. Annually during the term of the PROJECT, CALTRANS and City of South San Francisco CIA No. D43CIASF0001 Page 15 of 20   AGENCY will agree upon the amount CALTRANS will encumber each year for the PROJECT. Encumbered funds are to be expended within three Fiscal Years (FY). The FY in which the funds are encumbered is considered number one. Any funds not expended by the end of the third FY, that amount will be deducted from RECITALS, Section 2 “not to exceed amount”. Contractors will be selected through City of South San Francisco procurement procedures. City staff assigned to manage the project will charge hours to the project in accordance with the Caltrans requirements under this agreement. City of South San Francisco CIA No. D43CIASF0001 Page 16 of 20   Figure 1. South San Francisco Water Capture Project at Orange Memorial Park City of South San Francisco CIA No. D43CIASF0001 Page 17 of 20   Cost Estimate A planning-level cost estimate has been prepared for the Orange Memorial Park water capture project. During the preliminary concept phase it is difficult to produce a precise cost estimate because the specific details pertaining to the project have not been determined; therefore, the costs are presented as preliminary estimates. The cost estimates consider the costs associated with planning, design, permitting, an environmental assessment, construction, construction administration and inspections, contingency, and mobilization. Land acquisition costs may be of importance for other projects, but are not considered in the cost estimates presented because the site is on publically controlled land. The following generally accepted costs were used for cost estimates presented:  Project Management – 3% of total cost  Project Approval & Environmental Documents (PA&ED) – 9% of construction cost  Plans, Specifications, & Estimate (PS&E) – 10% of construction cost  Permitting – 2.5% of construction cost  Mobilization/Demobilization – 5% of construction cost  Construction Administration and Inspection – 6% of construction cost  Contingency – 25% of construction cost The cost estimate will be subject to adjustment as more information becomes available during the course of the preliminary design report and additional project concept details are developed. Preliminary Budget These preliminary costs will be adjusted after the Project Approval & Environmental Documents and additional project concept details are developed.  Project Management $176,400  Project Approval & Environmental Documents $529,200  Plans, Specifications, & Estimate $588,000  Permitting $147,000  Construction Administration $352,800  Construction $5,880,000  Contingency $1,462,000 $9,135,400 The construction costs are based on the following cost estimates for the major construction components: Mobilization/Demobilization $280,000 Diversion and Pre-Treatment $350,000 Pump Station and Conveyance $850,000 City of South San Francisco CIA No. D43CIASF0001 Page 18 of 20   Active Controls $ 50,000 Storage/Infiltration Chamber $3,500,000 Electrical Service, Controls, Instrumentation $ 250,000 Surface Restoration $ 50,000 Water Treatment System and Building $ 550,000 $5,880,000 Preliminary Timeline These dates are subject to refinement as the project gets underway. The complete construction dates will be dependent on receipt of the balance of the project funding from Caltrans. Release of Preliminary Design RFQ/RFP 07/14/17 Award of Engineering Consultant Agreement 09/21/17 Prepare Preliminary Engineering Design Report (10%) 09/28/17 – 12/01/17 Commence CEQA Process 11/06/17 Council Approval for Preparation of the Construction Drawings 12/21/17 Construction Drawings – 30% Milestone 02/10/18 Construction Drawings – 60% Milestone 04/13/18 Complete CEQA Process 05/18/18 Construction Drawings – 90% Milestone 06/15/18 Construction Drawings – 100% Complete 07/13/18 Advertise for Bids 07/20/18 Award Construction Contract 09/20/18 Commence Construction (20 months) 10/22/18 *Deadline to Bill Caltrans for FY16-17 Funding Allocation 04/30/19 *Deadline to Bill Caltrans for FY17-18 funding allocation 04/30/20 Complete Construction 06/22/20 City of South San Francisco CIA No. D43CIASF0001 Page 19 of 20   *Deadline to Bill Caltrans for FY18-19 funding allocation 04/30/21 *City may request adjustments to the schedule line items except for the deadlines to expend Caltrans funding allocations. City of South San Francisco CIA No. D43CIASF0001 Page 20 of 20   SECTION IV- SIGNATURES Signatories may execute this AGREEMENT through individual signature pages provided that each signature is an original. This AGREEMENT is not fully executed until all original signatures are attached. PARTIES are empowered by California Streets and Highways Code (SHC) sections 114 and 130 to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and covenant to have followed all the necessary legal requirements to validly execute this AGREEMENT. STATE OF CALIFORNIA AGENCY DEPARTMENT TRANSPORTATION Signature: Signature: Print Name: Print Name:Mike Futrell Title: Title: City Manager Date: Date: Signature Print Name Title Date City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-291 Agenda Date:7/19/2017 Version:1 Item #:9. Study Session on Police Department functions and strategies.(Jeff Azzopardi, Police Chief) City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ POLICE DEPARTMENT Mission Statement We are committed to proactively reducing crime, enhancing public safety and addressing quality of life issues through education, enforcement and community partnerships in order to make a better South San Francisco. •Protect and Serve the Community •Community Programs-30 plus •Community Academies •G.R.E.A.T/Every 15 Minutes •K-9 Demonstrations •Dog Walker Program •Multi-Agency Dispatch •Continued Partnerships to Combat Gang Violence MAJOR FUNCTIONS ORGANIZATIONAL CHART 83 Sworn 35 Civilian 118 Employees STRATEGIC INITIATIVES •Ongoing planning for future Police Operations Center •Implementation of Next- Generation 911 Dispatch •Implementation of Body Worn Camera System •Continue to build a robust Police Department by filling all vacancies •Continue partnership with Drug Enforcement Agency (DEA) Task Force •Recruitment / Retention City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-356 Agenda Date:4/26/2017 Version:1 Item #:10. Report regarding a resolution approving a services agreement with United Storm Water,Inc.of City of Industry,California in an amount not to exceed $162,990 for the Storm Water Trash Capture Devices Project (sd1401)to comply with 2016-2017 Municipal Regional Stormwater Permit (MRP)trash load reduction requirements, and authorizing a total project budget of $176,573. (Eunejune Kim, Public Works Director) RECOMMENDATION It is recommended that the City Council adopt a resolution approving a services agreement with United Storm Water,Inc.of City of Industry,California in an amount not to exceed $162,990 for the Storm Water Trash Capture Devices Project (sd1401)to comply with 2016-2017 Municipal Regional Stormwater Permit (MRP)trash load reduction requirements,and authorizing a total project budget of $176,573 and authorizing the City Manager to execute the contract. BACKGROUND/DISCUSSION The Environmental Protection Agency,under amendments to the 1987 Clean Water Act,imposed regulations that mandated local government to control and reduce stormwater pollution runoff.The framework for regulating stormwater discharges is through a National Pollution Discharge Elimination System (NPDES) Permit.The permit is implemented and enforced by the California State Water Resources Control Board (Water Board) through its regional agency. The City of South San Francisco in cooperation with the other jurisdictions in San Mateo County jointly reapplied for their Municipal Stormwater NPDES Permit on March 18,1998.That permit was extended from the expiration date of June 2004 until the issuance of the Municipal Regional Permit in October 2009,which dramatically increased responsibilities mandated by the State.The Water Board issued the Municipal Regional Stormwater NPDES Permit (Order R2-2009-0074),NPDES Permit No.CAS612008 on October 14,2009.The permit became effective on December 1, 2009 and was renewed on November 19, 2015. Provision C.10 of the Municipal Regional Stormwater NPDES Permit requires that South San Francisco implement control measures to reduce trash loads from storm sewer systems (storm drains).The City is required to reduce trash discharges by 70 percent from 2009 levels by July 1,2017.Based on a 2016 Feasibility Study and 2017 Trash Capture Conceptual Design Study,it has been determined by staff that,in order to meet this mandatory deadline,approximately 300 full trash capture connector pipe screen (CPS)devices should be installed in existing catch basins to prevent trash from entering receiving waters.According to the Water Board, a full capture device is any single device or series of devices that traps all particles retained by a 5 mm mesh screen. California Public Contract Code Section 3400(b)permits general law cities to suspend competitive bidding and to make sole source purchases of products or equipment in order to match other products in use on a particular public improvement either completed or in the course of completion,or to obtain a necessary item that is only available from one source.In addition,South San Francisco Municipal Code subsection (a)of Section 4.04.080 permits the City to dispense with open market procedures if a commodity can only be obtained from one vendor. United Storm Water is the sole source vendor of the USW-5 connector pipe screen trash capture devices,which City of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-356 Agenda Date:4/26/2017 Version:1 Item #:10. United Storm Water is the sole source vendor of the USW-5 connector pipe screen trash capture devices,which feature design and functionality that are unique and not available from any additional CPS vendors in the current market.The USW-5 is the only CPS device that contains a removable front screen approved by the San Francisco Estuary Partnership and LA County Department of Public Works,is custom built on site (storm basin by storm basin)and is certified and approved by the Alameda County Mosquito Abatement Division for accessibility by Vector Control technicians.Additionally,the devices provided by United Storm Water are consistent with devices already installed in other South San Francisco catch basins and will help streamline the City’s operation and maintenance of the devices. United Storm Water has been in business since 1970.This bidder holds the required Class A contractor’s license,which is current and in good standing.If the services contract is approved,on-site measurement and installation services are anticipated to commence in May 2017 and be completed by July 2017. United Storm Water,Inc.,of City of Industry,California provided a proposal to custom fabricate and install approximately 300 USW-5 CPS trash capture devices for the amount of $135,825.Staff is recommending adding a 20 percent contingency of $27,165 to account for unforeseen conditions in the field for a total not to exceed amount of $162,990. FUNDING The project budget includes a twenty percent (20%)contingency and a ten percent (10%)construction administration budget for a total project budget of $176,573. Budget breakdown: Base Amount $135,825 Contingency (20%)$27,165 Services Agreement Total $162,990 Construction Administration (10%)$13,583 Total Construction Budget $176,573 The project is included in the City of South San Francisco’s 2016-2017 Capital Improvement Program (CIP/sd1401) with sufficient funds allocated to cover the project cost. CONCLUSION It is recommended that the City Council adopt a resolution approving a services agreement for the Storm Water Trash Capture Devices with United Storm Water,Inc.,of City of Industry,California,in an amount not to exceed $162,990,and authorizing a total construction budget of $176,573 for the subject project,and authorize the City Manager to execute the contract. City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-357 Agenda Date:4/26/2017 Version:1 Item #:10a. Resolution approving a services agreement with United Storm Water,Inc.of City of Industry,California in an amount not to exceed $162,990 for the Storm Water Trash Capture Devices Project (sd1401)to comply with 2016-2017 Municipal Regional Stormwater Permit (“MRP”)trash load reduction requirements,and authorizing a total project budget of $176,573. WHEREAS,South San Francisco is regulated under the Municipal Regional Stormwater National Pollution Discharge Elimination System (“NPDES”)Permit (Order R2-2009-0074),NPDES Permit No.CAS612008 (MRP); and WHEREAS,MRP Section C.10 Trash Load Reduction requires South San Francisco to implement control measures to reduce trash loads from storm sewer systems by 70 percent from 2009 levels by July 1, 2017; and WHEREAS,a 2016 Feasibility Study commissioned by South San Francisco determined that installation of Regional Water Quality Control Board (“Water Board”)approved full trash capture device installation would be required to meet this regulation; and WHEREAS,a 2017 Trash Capture Conceptual Design Study commissioned by South San Francisco determined that customization and installation of strategically installed connector pipe screen trash capture devices at approximately 300 locations would allow the City to achieve compliance with the 70 percent trash load reduction requirement; and WHEREAS,California Public Contract Code Section 3400(b)permits general law cities to suspend competitive bidding and to make sole source purchases of products or equipment in order to match other products in use on a particular public improvement either completed or in the course of completion,or to obtain a necessary item that is only available from one source; and WHEREAS,South San Francisco Municipal Code subsection (a)of Section 4.04.080 permits the City to dispense with open market procedures if a commodity can only be obtained from one vendor; and WHEREAS,staff has confirmed that United Stormwater is the sole source vendor of CPS USW-5 stormwater trash capture device connector pipe screens; and WHEREAS,staff recommends that the City Council adopt a resolution approving a service agreement with United Storm Water,Inc.in an amount not to exceed $162,990 to comply with 2016-2017 Municipal Regional Stormwater Permit Trash Load Reduction Requirements; and WHEREAS,funding for the Storm Water Trash Capture Devices Project sd1401 is included in the City of City of South San Francisco Printed on 5/2/2017Page 1 of 2 powered by Legistar™ File #:17-357 Agenda Date:4/26/2017 Version:1 Item #:10a. South San Francisco’s FY 2016-2017 CIP budget. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves a services agreement with United Storm Water,Inc.of City of Industry,California in an amount not to exceed $162,990 for the Storm Water Trash Capture Devices Project,conditioned on United Storm Water,Inc.’s timely execution of the Project contract and submission of all required documents, including but not limited to,certificates of insurance and endorsements,in accordance with the Project documents. BE IT FURTHER RESOLVED that the City Council authorizes a total project construction budget of $176,573 and authorizes the City Manager to utilize any unspent amount of the total project budget,if necessary,towards additional construction contingency budget. BE IT FURTHER RESOLVED that the City Council authorizes the Finance Department to establish the Project Budget consistent with the information contained in the staff report. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the documents on behalf of the City upon timely submission by United Storm Water,Inc.,signed contract and all other documents, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of this resolution. ***** City of South San Francisco Printed on 5/2/2017Page 2 of 2 powered by Legistar™ Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 1 of 16 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND UNITED STORM WATER, INC. THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and United Storm Water, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of May 1, 2017 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end by July 1, 2017, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed One Hundred Sixty Two Thousand Nine Hundred Ninety (162,990.00), notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 2 of 16 rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:  Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.);  The beginning and ending dates of the billing period;  A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;  At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;  The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;  The amount and purpose of actual expenditures for which reimbursement is sought;  The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 3 of 16 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. Reimbursable expenses are included in the Scope of Work, Exhibit A, and shall not exceed the cost per unit. Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non- California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 4 of 16 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 5 of 16 incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 6 of 16 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 7 of 16 d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 8 of 16 beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 9 of 16 b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 10 of 16 but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 11 of 16 Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 12 of 16 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 13 of 16 received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 14 of 16 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Mike Futrell ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 15 of 16 Consultant: United Storm Water, Inc. 14000 E. Valley Blvd. City of Industry, CA 91746 Attn: Terry Flury City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. Consulting Services Agreement between [Rev:11.14.2016] 5/1/17 City of South San Francisco and United Storm Water Page 16 of 16 CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ City Manager NAME: TITLE: Attest: _____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729962.1 EXHIBIT A SCOPE OF SERVICES United Stormwater, Inc. Customization and Installation Services 2017 United Storm Water, Inc. Scope of Work to provide stormwater full trash capture device customization and installation as required by Municipal Regional Stormwater NPDES Permit (Order R2-2009-0074), NPDES Permit No. CAS612008. The City of South San Francisco is required to comply with the trash load reduction provisions listed in NPDES Permit No. CAS612008, which requires the South San Francisco to implement control measures to reduce trash loads from storm sewer systems (storm drains). The City is required to reduce trash discharges by 70% from 2009 levels by July 1, 2017. To meet this mandatory deadline, approximately 300 full trash capture connector pipe screen (CPS) devices will be installed in existing catch basins to prevent trash from entering receiving waters. According to the Water Board, a full capture device is any single device or series of devices that traps all particles retained by a 5 mm mesh screen. United Stormwater, Inc. will be responsible for the coordination, customization and installation of approximately 300 CPS model USW-5 stormwater full trash capture connector pipe screens in strategically determined storm drain catch basins in the City of South San Francisco. Specific catch basin locations will be provided by the City of South San Francisco. Installation of devices shall be completed no later than June 30, 2017 in order for the City to comply with the 70% trash load reduction deadline of July 1, 2017. The chart below identifies the estimated costs for the contract term. Service Estimated # of devices Price per device* Total Estimated Cost Installation of CPS model USW-5 trash capture devices 300 $452.75 $135,825 Contingency TBD $ 27,165 Total Not to Exceed Amount $162,990 *Unit cost includes all installation charges and taxes EXHIBIT B INSURANCE CERTIFICATES City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-359 Agenda Date:4/26/2017 Version:1 Item #:11. Report regarding a resolution awarding a Purchase and Installation Agreement to Telecommunications Engineering Associates of San Carlos,California for the Fire Station Alert Package Project (Project No. pf1706)in an amount not to exceed $140,249,and authorizing a total construction budget of $175,311.(Gerald Kohlmann, Fire Chief) RECOMMENDATION It is recommended that the City Council adopt a resolution awarding a Purchase and Installation Agreement to Telecommunications Engineering Associates of San Carlos,California for the Fire Station Alert Package Project (Project No.pf1706)in an amount not to exceed $140,249 and authorizing a total construction budget of $175,311. BACKGROUND/DISCUSSION Each one of the existing five South San Francisco fire stations has a fire station alerting system (FSA)that notifies emergency responders of an incident.San Mateo County’s dispatch system selects the proper units to respond to an emergency and then communicates with the FSAs to notify the proper fire department units within the fire stations.When the FSA receives the alert signal from the San Mateo County dispatch computer, it activates by providing an audible and visible alert,identifies the responding units,and provides details of the incident. Once notified,personnel in the station use the FSA control panel to acknowledge receipt of the alarm.This confirms to San Mateo County dispatch that the proper unit is responding to the incident.When alerted,the FSA also performs other tasks,such as activating station lighting,turning off kitchen stoves,and providing real -time display of the current status of units housed within the notified station. Countywide,FSA installations started three years ago and eight of 13 San Mateo County fire agencies are in progress or have completed the necessary FSA installation process.With the approval and execution of the proposed construction agreement,the City of South San Francisco will then be placed into the FSA installation queue. The existing FSA hardware in South San Francisco fire stations was installed in September,1995.The current system’s hardware is now obsolete and repair parts are no longer manufactured.The new FSA will connect to San Mateo County’s computer via established internet service providers and our current AT&T hardwire connection will be dropped. Telecommunications Engineering Associates (TEA)is the vendor responsible for the installation and maintenance of these alerting systems for all fire agencies within San Mateo County.The alerting system utilizes proprietary hardware integration and software,which is developed and licensed exclusively by TEA. Staff recommends awarding the proposed construction contract for fire station alerting system hardware and software to TEA to ensure that South San Francisco’s fire station alert system is interoperable with the systems used by neighboring agencies and with San Mateo County’s dispatch computer. For the same reasons,an open bidding process would be impracticable and impossible.California PublicCity of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-359 Agenda Date:4/26/2017 Version:1 Item #:11. For the same reasons,an open bidding process would be impracticable and impossible.California Public Contract Code Section 3400(c)permits general law cities to suspend competitive bidding and to make sole source purchases of products or equipment in order to match other products currently in use.In addition,the South San Francisco Municipal Code subsection (a)of Section 4.04.080 permits the City to dispense with open market procedures if a commodity can only be obtained from one vendor. Shown below is the project budget: Telecommunications Engineering Assoc. Agreement $140,249 Construction Contingency (15 percent)$ 21,037 Construction Administration (ten percent)$ 14,025 Total Construction Budget $175,311 FUNDING This project is included in the City of South San Francisco’s Fiscal Year 2016-2017 Capital Improvement Program and there are sufficient funds to award the project. CONCLUSION Adopting the resolution awarding the Purchase and Installation Agreement to Telecommunications Engineering Associates of San Carlos,California for the Fire Station Alert Package Project (Project No.pf1706)would allow for the installation of new station alert packages at all Fire Stations.The new systems will maintain compliance with the County of San Mateo’s Public Safety Communications System. City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-360 Agenda Date:4/26/2017 Version:1 Item #:11a. Resolution awarding a Purchase and Installation Agreement to Telecommunications Engineering Associates of San Carlos,California for the Station Alert Package Project (Project No.pf1706)in an amount not to exceed $140,249 and authorizing a total construction budget of $175,311. WHEREAS,the City of South San Francisco (“City”)owns five (5)fire stations which have fire station alert package systems to notify emergency responders of an incident; and WHEREAS,the current fire station alert package system’s hardware is now obsolete and parts to repair the system are no longer being manufactured; and WHEREAS,Telecommunications Engineering Associates (TEA)is the vendor responsible for the installation and maintenance of this alerting system for all fire agencies within San Mateo County; and WHEREAS,the alerting system includes proprietary software,which is developed and licensed exclusively by TEA; and WHEREAS,staff recommends awarding the proposed Purchase and Installation Agreement for fire station alerting system hardware and software to TEA to ensure that South San Francisco’s fire alerting system is interoperable with the systems used by neighboring agencies; and WHEREAS,staff has determined that only one product,the Fire Station Alerting Packages meet the City’s needs and concerns with respect to public safety communication in order to match other fire departments throughout San Mateo County and has confirmed that these Fire Station Alerting Packages can only be obtained from Telecommunications Engineering Associates; and WHEREAS,California Public Contract Code Section 3400(c)permits general law cities to suspend competitive bidding and to make sole source purchases of products or equipment in order to match other products in use on a particular public improvement either completed or in the course of completion,or to obtain a necessary item that is only available from one source; and WHEREAS,South San Francisco Municipal Code subsection (a)of Section 4.04.080 permits the City to dispense with open market procedures if a commodity can only be obtained from one vendor. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby finds that all of the recitals set forth above are true and correct to the best of its knowledge,and are incorporated as part of this Resolution. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby awards a Purchase and Installation Agreement for the Fire Station Alert Package Project toCity of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-360 Agenda Date:4/26/2017 Version:1 Item #:11a. Council hereby awards a Purchase and Installation Agreement for the Fire Station Alert Package Project to Telecommunications Engineering Associates of San Carlos,California in an amount not to exceed $140,249, conditioned on Telecommunications Engineering Associate’s timely execution of the Project contract and submission of all required documents,including but not limited to,certificates of insurance and endorsements, in accordance with the Project documents. BE IT FURTHER RESOLVED that the City Council authorizes a total project budget of $175,311 and authorizes the City Manager to utilize any unspent amount of the total project budget,if necessary,towards additional contingency budget. BE IT FURTHER RESOLVED that the City Council authorizes the Finance Department to establish the Project budget consistent with the information contained in the staff report. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the documents on behalf of the City upon timely submission by Telecommunications Engineering Associates signed contract and all other documents, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of this Resolution. ***** City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ Page 1 of 4 [Rev:11/14/2016] PURCHASE AND INSTALLATION AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND DARYL D. JONES, INC. These terms and conditions govern the purchase of materials, supplies, and/or equipment, including any related installation, training, and/or minor services and repairs described in this Purchase and Installation Agreement (“Purchase and Installation Agreement”) by Daryl D. Jones, Inc., dba Telecommunications Engineering Associates of San Carlos, CA (“Vendor”) for the City of South San Francisco (“City”). Vendor and City are collectively referred to in this Purchase and Installation Agreement as “the Parties.” If the Vendor selects subcontractors to execute a portion the terms of this Purchase and Installation Agreement, that subcontractor is an agent of the Vendor, and is hereby included by reference as “the Vendor.” 1. Time of Performance. This Purchase and Installation Agreement shall commence effective April 27, 2017, and shall end when Vendor has provided to the City the Products and Services described in this Purchase and Installation Agreement, and in Exhibit A (“Products” and/or “Services”). The equipment and products listed in Exhibit A must be delivered by July 1, 2017. The installation and other services set forth in Exhibit A must be completed by December 31, 2017. In the event that any of the terms of Exhibit A conflict with this Purchase and Installation Agreement, the terms of the Purchase and Installation Agreement shall prevail. 2. Description of Goods. Vendor shall perform everything required to be performed and shall provide and furnish to City with Fire Station Alerting System Hardware, Software (License and Usage), and Services and shall complete delivery F.O.B. to the City of South San Francisco on or before 120 days from the date of this Purchase and Installation Agreement in strict accordance with the specifications as established by this Purchase and Installation Agreement and Exhibit(s), which specifications are incorporated herein and made part of this Purchase and Installation Agreement. 3. Description of Purchase. The City hereby agrees to pay Vendor for the Products and/or Services with a not to exceed amount. The total compensation for Products and/or Services performed under this Purchase and Installation Agreement is not to exceed One Hundred Forty Thousand Two Hundred Forty Eight Dollars and Seventy Four Cents ($140,248.74). The City shall pay Vendor invoices for Products and/or Services actually delivered in accordance with this Purchase and Installation Agreement. To be eligible for payment, Vendor invoices must itemize the Products and/or Services delivered and the corresponding prices in accordance with this Purchase and Installation Agreement. Payment of Vendor invoices does not constitute acceptance of Products and/or Services delivered. Prices of Products and/or Services delivered that are not in accordance with this Purchase and Installation Agreement are subject to adjustment. In no event will the prices of Products and/or Services delivered exceed that specified on this Purchase and Installation Agreement. Payments shall be subject to adjustment for defects in quality or failure of Vendor to meet terms and conditions herein and in Exhibit A. Such adjustments shall be equal to one hundred percent (100%) of City’s costs to correct such defects or Vendor’s failure to meet Purchase and Installation Agreement requirements. 4. Taxes. Vendor shall pay all applicable federal, state and local taxes, which may be chargeable against the delivery of the Products and/or Services listed herein. 5. General Warranties and Product Compliance. Vendor warrants that: (A) All Products and/or Services are as described on this Purchase and Installation Agreement conform to all drawings, samples, descriptions and specifications contained in Exhibit A; (B) All Products and/or Services delivered are new and of good merchantable quality, free from material defects of workmanship and fit for the purpose for which sold or provided; (C) Vendor has good title to all Products delivered and all Products delivered are free from liens and other encumbrances; and (D) Vendor's delivery and installation of the Products and/or Services will be in strict conformity with all applicable local, state, and federal laws. For purposes of this warranty, any Products or components not meeting the foregoing quality shall be deemed defective. The foregoing warranty provisions shall also be applicable to equipment or materials provided by a third party entity to Vendor via this Purchase and Installation Agreement. Vendor also expressly warrants and guarantees, as stated in Exhibit A, that the Products and/or Services furnished by it to City shall be free from breakage or defects of material and workmanship under normal use, service and maintenance from the date of acceptance of the City, and expressly agrees to repair or replace Products and/or Services or any part thereof which proves defective as a result of inferior or defective materials, equipment or workmanship. If within the period stated above, any repairs or replacements in connection with the Products and/or Services are, in the opinion of the City, rendered necessary as a result of the use of inferior or defective materials, equipment or workmanship, Vendor agrees on receipt of notice from City and without expense to the City, for freight, parts or labor, to properly repair, replace or correct any and all such defects therein. If Vendor, after such notice, fails to proceed promptly with the terms of this warranty and guarantee, the City may perform the work necessary to effectuate such corrections, repairs and replacements, and recover the cost thereof from Vendor. Page 2 of 4 [Rev:11/14/2016] 6. Damage to City Facilities. Damage to City or public facilities or private property caused by the Vendor or by its subcontractors during delivery or installation shall be repaired and/or replaced in kind at no cost to the City. 7. Site Safety and Cleanup. The delivery and installation site shall be kept clean and free of hazards at all times during installation. After installation is completed at the site, Vendor shall clean the surrounding area to the condition prior to installation. 8. Final Inspection and Work Acceptance. Finished installation work and/or equipment shall be subject to final inspection and acceptance or rejection by the City. 9. Indemnity. To the fullest extent permitted by law, Vendor shall indemnify, defend (with counsel acceptable to the City), and hold harmless the City and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the “City Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”) of every nature arising out of or in connection with the delivery and installation of the Products and/or Services described on this Purchase and Installation Agreement or Vendor’s failure to comply with this Purchase and Installation Agreement, except such Liability caused by the gross negligence or willful misconduct of the City Indemnitees. 10. Insurance. Before beginning any installation work and continuing throughout the term of this Purchase and Installation Agreement, Vendor, at its sole cost and expense, furnish the City with certificates of insurance evidencing that Contractor has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the Vendor, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-owned vehicles. All insurance policies shall be written on an occurrence basis and shall name the City Indemnitees as additional insureds with any City insurance shall be secondary and in excess to Vendor’s insurance. If the Vendor’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self- insured retention and also must disclose the deductible. The City Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase and Installation Agreement for a variation to be binding. 11. Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase and Installation Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Vendor or by any subcontractor shall receive the wages herein provided for. The Vendor shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Vendor to each worker. Page 3 of 4 [Rev:11/14/2016] An error on the part of an awarding body does not relieve the Vendor from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The City will not recognize any claim for additional compensation because of the payment by the Vendor for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Vendor. A. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Vendor shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. B. Payroll Records. Each Vendor and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Vendor in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776. 12. Payment of Employment Taxes; Tax Withholding. Vendor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Vendor must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit B. Unless Vendor provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Vendor as required by law. Vendor shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Vendor accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Vendor’s withholding duty to City upon request. 13. Termination. In addition to all other legal and equitable rights of the City, the City may terminate this Purchase and Installation Agreement upon notice to the Vendor. If the City terminates this Purchase and Installation Agreement, the City will pay the Vendor for Products and/or Services accepted in accordance with this Purchase and Installation Agreement prior to the date of termination. 14. Prevailing Party. In the event that either party to this Purchase and Installation Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Purchase and Installation Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 15. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Vendor: Daryl D. Jones, President Daryl D. Jones, Inc. Dba Telecommunications Engineering Associates 1160 Industrial Road #15 San Carlos, CA 94070 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 16. Assignment, Governing Law. The Vendor may not assign any of Vendor's obligations under this Purchase and Installation Agreement without the City’s prior written approval. This Purchase and Installation Agreement is governed Page 4 of 4 [Rev:11/14/2016] by California law. The jurisdiction for any litigation arising from this Purchase and Installation Agreement shall be in the state of California, and shall be venued in the County of San Mateo. 17. Severability. If any portion of this Purchase and Installation Agreement is held invalid, the Parties agree that such invalidity shall not affect the validity of the remaining portions of this Purchase and Installation Agreement. 18. Entire Agreement. This Agreement represents the entire and integrated agreement between the Parties. This Purchase and Installation Agreement may be modified or amended only by a subsequent written agreement signed by both Parties. 19. Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. CITY OF SOUTH SAN FRANCISCO VENDOR A Municipal Corporation By:___________________________ By:___________________________ Mike Futrell, City Manager Daryl D. Jones, President Approved as to Form: __________________________ City Attorney 2729963.1 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-377 Agenda Date:4/26/2017 Version:1 Item #:12. Report regarding a resolution awarding a Consulting Services Agreement to AECOM of San Jose,CA for the preparation of Project Approval and Environmental Document (PA&ED)for the US 101/Produce Avenue Interchange Project (Project No.tr1404)in an amount not to exceed $2,999,937.(Eunejune Kim,Public Works Director) RECOMMENDATION It is recommended that the City Council adopt a resolution awarding a Consulting Services Agreement to AECOM of San Jose,CA for the preparation of Project Approval and Environmental Document (PA&ED)for the US 101/Produce Avenue Interchange Project (Project No.tr1404)in an amount not to exceed $2,999,937. BACKGROUND/DISCUSSION On May 24,2012,the City of South San Francisco received a call for projects for the San Mateo County Measure A Highway Program Cycle 1 from the San Mateo County Transportation Authority.The Highway Program is focused on projects which remove bottlenecks in the most congested commute corridors and improve the commute along critical corridors.The Highway Program allowed the City to start the beginning phase of the US 101/Produce Avenue Interchange Project.Ultimately,the project will construct an east-west connection across US 101,improve the connectivity to US 101,improve bike and pedestrian facilities,remove some of the non-standard features at this location,provide new ramp configurations at Produce Avenue and accommodate future planned growth in the vicinity of Produce Avenue and US 101.The project will also provide the adjacent developments surrounding Produce Avenue and adjacent to US 101 better freeway access and improved internal traffic circulation. On July 11,2012,City Council adopted a resolution supporting the US 101 Produce Avenue Interchange Project allowing staff to submit an application for Measure A Highway Program Funding for the preparation of a Project Study Report-Project Development Support document,also known as the Project Initiation Document (PID)and Project Approval and Environmental Document (PA&ED).On October 4,2013,the TA approved a Measure A Highway Program grant in the amount of $500,000 to the City to prepare the PID portion only.The PID was completed and approved by Caltrans on August 31,2015,and will serve as the starting point for the PA/ED services. On May 8,2015,the City of South San Francisco received a Call for Projects for the San Mateo County Measure A Highway Program Cycle 1 from the San Mateo County Transportation Authority (TA).The projected available funding for this cycle was $125 million,with two funding tracks:1988 Measure A (Original Measure A)and 2004 Measure A (Key Congested Areas &Supplemental Roadways).Each funding track has specific eligibility requirements,as well as recommended projects from the Original Measure A 1988 Expenditure Plan,projects within the five Key Congested Areas (KCA)and projects identified on the Short Range Highway Plan (SRHP).Inclusion in a plan does not imply any priority and projects can be added to the SRHP. On June 10,2015,City Council adopted a resolution supporting the US 101/Produce Avenue Interchange Project allowing staff to submit an application for San Mateo County TA Measure A Highway ProgramCity of South San Francisco Printed on 5/3/2017Page 1 of 3 powered by Legistar™ File #:17-377 Agenda Date:4/26/2017 Version:1 Item #:12. Project allowing staff to submit an application for San Mateo County TA Measure A Highway Program Funding in the amount of $3,000,000 for the preparation of the PA&ED phase,committing approximately $150,000 in non-federal match and assuring to complete the project phase. On September 3,2015,the San Mateo County TA approved a Measure A Highway Program grant to allow the City of South San Francisco to start the Project Approval and Environmental Document (PA&ED)for the US 101/Produce Avenue Interchange Project.The implementing agency,the City of South San Francisco,is responsible for the successful completion of each Project Approval and Environmental Document (PA&ED). During the PA&ED phase,detailed project studies begin and are summarized in a document called a Draft Project Report.This report,based on preliminary engineering analysis,contains information about the project’s background,purpose and need,alternatives investigated,and issues encountered in the engineering and environmental investigations.Environmental studies are conducted by the project team to analyze the effect and impact of the various project alternatives.The result of these studies is an Environmental Document (ED). Like the Draft Project Report,the Draft Environmental Document is a formal document.Once the Environmental Document is complete,it is attached to the final Project Report,which should determine the selection of a preferred alternative.The District Director approves the final Project Report and Environmental Document, which completes the PA&ED phase. The City,as sponsor of the US 101/Produce Avenue Interchange Project,is responsible for the PA&ED phase. Caltrans,as owner and operator of the facility,will at its own cost provide Independent Quality Assurance for work within its right-of-way,act as the Lead Agency for California Environmental Quality Act (CEQA)and National Environmental Policy Act (NEPA)activities,and approve the products of this phase of work.A Cooperative Agreement between Caltrans and the City is required to document respective obligations for the US 101/Produce Avenue Interchange Project PA&ED.It has been prepared and is included as a separate agenda item on the same City Council meeting date. On July 7,2016,staff issued a Request for Proposals for engineering services to assist in the preparation of the PA&ED documents.On August 22,2016,staff received proposals from five firms:AECOM,BKF Engineers, Quincy Engineering, Rajappan & Meyer Consulting Engineers, and T.Y. Lin International. Staff reviewed the submitted proposals and interviewed each firm in September,2016.The interview panel consisted of four staff members from various local agencies.Those agencies include the City of Daly City,the City of San Bruno,the City of San Mateo,and Caltrans.AECOM of San Jose,California was ranked highest based on their project understanding and identification of key issues,qualifications and expertise,interview presentation,and quality assurance and control.The Consultant Evaluation Scoring Summary sheet is attached to this staff report as Attachment 2. AECOM has worked with the City on the preparation of the PID of this project and was the City’s design engineer for the South Airport Boulevard/US 101 Northbound Off-Ramp project.Selection of consulting services is not based on the lowest bidder,but on the firm's expertise and experience.Once the most qualified firm is determined,staff opens that firm’s fee proposal and negotiates any changes deemed necessary to obtain a reasonable cost for the scope of work.AECOM’s company fact sheet is attached to this staff report as Attachment 3. The TA is encouraging agencies to move forward quickly with project delivery milestones in order to secure future funding opportunities.The Project Approval and Environmental Document phase of the project is anticipated to begin by June,2017.There are no Disadvantaged Business Enterprise (DBE)requirements for City of South San Francisco Printed on 5/3/2017Page 2 of 3 powered by Legistar™ File #:17-377 Agenda Date:4/26/2017 Version:1 Item #:12. anticipated to begin by June,2017.There are no Disadvantaged Business Enterprise (DBE)requirements for this project. FUNDING The total cost for this phase is approximately $3,150,000,which is funded by an award of $3,000,000 from the Transportation Authority’s Measure A 2015 Highway Program Funding Call -Tier II Projects Fund and a City Match of $150,000. The grant funds have time sensitive deadlines and are tracked by City staff. Project Title Total Cost Grant Amount City Match US 101 Produce Ave Interchange Project $3,150,000 $3,000,000 $150,000 CONCLUSION Staff recommends awarding AECOM based on their qualifications,experience and project understanding. Award of the consulting services agreement will allow for the preparation of the Project Approval and Environmental Document (PA&ED) for the US 101/ Produce Avenue Interchange project. Attachments:1. Project PowerPoint Presentation with Simulation 2. Consultant Evaluation Scoring Summary 3. AECOM Fact Sheet City of South San Francisco Printed on 5/3/2017Page 3 of 3 powered by Legistar™ Project Study Report – Project Development Support (PSR-PDS) Alternatives Alternative 1 Alternative 3 Alternative 2 Alternative 4 Refined Alternative Refined Alternative - Simulation Project Schedule - Major Milestones Project Phase Duration (Years) Funding Available PSR-PDS – Completed & Approved 1 Yes Project Approval &Environmental Document (Current) 2 Yes - $3M Grant Funding Plans, Specifications & Estimates 2 No Construction 2.5 to 3 No TI M E C O M P A N Y E V A L U A T O R  1 E V A L U A T O R  2 E V A L U A T O R  3 E V A L U A T O R  4 SCORE  (O U T  OF 100)RANK 1 9 : 0 0 T Y  Li n  In t e r n a t i o n a l 8 5 8 5 8 0 8 9 8 4 . 7 5 2 2 1 0 : 0 0 B K F 9 0 8 2 7 3 8 6 8 2 . 7 5 3 3 1 1 : 0 0 Q u i n c y  En g i n e e r i n g 8 3 7 9 6 8 8 4 7 8 . 5 4 4 1 : 0 0 R a j a p p a n  & Me y e r  Co n s u l t i n g  En g i n e e r s 8 0 8 1 6 9 8 2 7 8 5 5 2 : 0 0 A E C O M 9 5 8 4 7 7 9 1 8 6 . 7 5 1 Sc o r i n g  No t e s : 1 R a n k i n g  of  1 to  5 on  Pr e s e n t a t i o n  St y l e ,  Pr o j e c t  Un d e r s t a n d i n g ,  an d  Ex p e r i e n c e  wi t h  Si m i l a r  Pr o j e c t s  ‐   Ma x i m u m  Sc o r e  of  10 0 Co n s u l t a n t  Ev a l u a t i o n  Sc o r i n g  Su m m a r y At t a c h m e n t  2 Built to deliver a better world COMPLEX CHALLENGES Governments and organizations rely on us to help them solve the complex challenges critical to their missions and mandates. Shaping cities. Delivering water and energy. Restoring damaged ecosystems. Mobilizing defense programs. Protecting people and property from natural and manmade threats. These are the challenges that define our work. CONNECTED EXPERTISE Our clients face tough challenges, and we work to understand and solve them better than anyone else. We match the complexity of these challenges with the diversity of our expertise, spanning all phases of the development life cycle — design, build, finance, operate and manage. This experience delivers innovative solutions that transform communities and improve lives. TRANSFORMATIONAL OUTCOMES The result of our work is not just a single solution but an outcome in which circumstances are dramatically changed for the better. The revitalization of a neighborhood. The next generation of a business. The growth of an economy. The stabilization of a country. The health of the planet. This is how we are built to deliver a better world. Photo: Rio 2016 Olympic & Paralympic Games, Rio de Janeiro, Brazil ATTACHMENT 3 Operational and Technical Excellence AECOM has grown to become the world’s No. 1-ranked engineering design firm* — delivering integrated, sustainable solutions that help clients and communities in every region of the world create and unlock new opportunities. See how we deliver what others can only imagine at AECOM.com and @aecom. Project images (from top left): Rion-Antirion Bridge, Greece; Spaceport America, NM, U.S.; Queen Elizabeth Olympic Park, London, U.K.; Crossrail, U.K.; Hanford Site River Corridor Cleanup, WA, U.S.; Istanbul New Airport, Turkey; Golden 1 Center, CA, U.S.; Taizhou Bridge, China; Rotary Wing Training, Ft. Rucker, AL, U.S.; World Trade Center, NY, U.S.; Halley VI, Antarctica; Hamad Port, Doha, Qatar. *According to Engineering News-Record 2015 rankings. Solutions Architecture & Design Asset Management Construction Cost Management Decommissioning & Closure Economics Engineering Environmental Services International Development IT & Cybersecurity Operations & Maintenance Planning & Consulting Program Management/ Construction Management Risk Management & Resilience Technical Services Markets Cities Commercial & Residential Education Governments Healthcare Industrial Leisure & Hospitality Oil, Gas & Chemicals Power Sports & Venues Transportation Water Fast Facts Michael S. Burke, CEO Global headquarters: Los Angeles, California, U.S. Fortune 500 firm Fortune: World’s Most Admired Companies Diversity/Careers magazine: Best Diversity Company Financial Times: Best Workplaces Newsweek: Greenest Big Companies Women’s Transportation Seminar: International Employer of the Year 7 continents 87,000+ employees 150+ countries US$17.4B revenue ATTACHMENT 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-378 Agenda Date:4/26/2017 Version:1 Item #:12a. Resolution approving a Consulting Services Agreement with AECOM of San Jose,CA for the preparation of Project Approval and Environmental Document (PA&ED)for the US 101/Produce Avenue Interchange Project (Project No. tr1404) in an amount not to exceed $2,999,937. WHEREAS,on July 7,2016,City of South San Francisco (“City”)staff issued a Request for Proposals (“RFP”) for the PA&ED of the US 101/Produce Avenue Interchange Project (“Project”); and WHEREAS, on August 22, 2016, staff received proposals from five (5) firms; and WHEREAS,after reviewing the proposals and interviewing all five (5)firms,AECOM was ranked highest based on their project understanding, qualifications and expertise, interview, and experience; and WHEREAS,staff recommends awarding the consulting services agreement for the Project AECOM of San Jose, California in an amount not to exceed $2,999,937; and WHEREAS,funding for the Project is funded from the Transportation Authority’s award of $3,000,000 from the Measure A 2015 Highway Program Funding Call -Tier II Projects Fund and a City Match of $150,000,for a total of $3,150,000; and WHEREAS,the Project is included in the City of South San Francisco’s 2016-2017 Capital Improvement Program (“CIP”). NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves a Consulting Services Agreement with AECOM of San Jose,California,in an amount not to exceed $2,999,937 for the PA&ED of the US 101/Produce Avenue Interchange Project conditioned on AECOM’s timely execution of the consulting services agreement and submission of all required documents, including but not limited to,certificates of insurance and endorsements,in accordance with the Project documents. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the staff report. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Consulting Services Agreement,attached hereto as Exhibit A,on behalf of the City Council of South San Francisco,subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to make any revisions, amendments,or modifications,deemed necessary to carry out the intent of this Resolution which do not materially alter or increase the City’s obligations thereunder,subject to approval as to form by the CityCity of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-378 Agenda Date:4/26/2017 Version:1 Item #:12a. materially alter or increase the City’s obligations thereunder,subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 1 of 16 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND AECOM THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and AECOM (“Consultant”) (together sometimes referred to as the “Parties”) as of April 3, 2017 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 31, 2019, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Two Million Nine Hundred Ninety Nine Thousand Nine Hundred Thirty Seven Dollars ($2,999,937), notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 2 of 16 payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:  Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.);  The beginning and ending dates of the billing period;  A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;  At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;  The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;  The amount and purpose of actual expenditures for which reimbursement is sought;  The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 3 of 16 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by this Agreement Exhibit B. Reimbursable expenses shall not exceed $14,000 (included in Compensation Amount). Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non- California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. . 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 4 of 16 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 5 of 16 the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 6 of 16 activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 7 of 16 expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 8 of 16 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 9 of 16 b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 10 of 16 all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 11 of 16 Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 12 of 16 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 13 of 16 the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 14 of 16 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Sam Bautista ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 15 of 16 Consultant AECOM 100 W. San Fernando St, Suite 200, San Jose, CA 95113 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. DR A F T Consulting Services Agreement between [Rev:11.14.2016] 04/03/2017 City of South San Francisco and AECOM Page 16 of 16 CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ Mike Futrell, City Manager Ramsey Hissen, Vice President Attest: _____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729962.1 DR A F T EXHIBIT A SCOPE OF SERVICES EXHIBIT A DR A F T November 11, 2016 1 US 101/ PRODUCE AVENUE INTERCHANGE PROJECT PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT DRAFT SCOPE OF WORK Prepared for CITY OF SOUTH SAN FRANCISCO Prepared by EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 2 2.1.1.1 EXHIBIT A SCOPE OF SERVICES This scope of services is specifically based to provide the City of South San Francisco (CITY) with Project Approval, and Environmental Clearance Services (PA/ED) for the construction of the US 101/Produce Avenue Interchange (Project) in the City of San Francisco, located in San Mateo County. The project will enhance safety, traffic operations, improve bike and pedestrian facilities, and accommodate future planned growth in the area. The Project Study Report – Project Development Support (PSR – PDS), approved on August 31, 2015 will serve as the starting point for PA&ED services. The next step of the project development process will involve preliminary engineering and complete environmental documentation. All design work will conform to Caltrans standards, guidelines, manuals and policies in effect as of the date of the Notice to Proceed for the contract. All work will conform to applicable federal, state, and local codes and other regulatory requirements. This document describes CONSULTANT's Scope of Work, Milestone Schedule, Deliverables, and Assumptions. The scope of services is divided into 10 major tasks described as follows:  Task 1: Project Management  Task 2: Traffic Studies  Task 3: Preliminary Engineering  Task 4: Environmental Technical Studies  Task 5: Engineering Technical Studies  Task 6: Environmental Document  Task 7: Project Report  Task 8: Assess Utility Impact  Task 9: Right of Way Services  Task 10: Community Outreach A detailed description of the subtasks and deliverables is described as follows: TASK 1: PROJECT MANAGEMENT CONSULTANT will provide project management for each task for the entire duration of the Agreement schedule. Prior to start of any work, CONSULTANT will interface with Caltrans staff to assure format consistency of all deliverables. CONSULTANT will not perform any extra work without prior written authorization from the CITY. If changes in scope are identified during the course of the project, CONSULTANT will seek client approval before performing any additional work. A “Notification Form” would be prepared and submitted to CITY that describes the change in scope, justification for the change, and cost and schedule impacts. Any potential increases to the scope of the proposed improvements (e.g. as a result of changes in standards and requests from EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 3 Caltrans or other agencies) will be reported to CITY and any changes to the project scope will not be made without CITY approval. CONSULTANT will also record approved scope changes for future reference and report cost trends on a regular basis to CITY. Management activities will consist of administration, coordination, attending meetings and quality control as stated in the following: Subtask 1.1 Project Administration Project administration, supervise, coordinate and monitor activities for conformance with Caltrans standards and policies. Subtask 1.2 Project Schedule Prepare a detailed Critical Path Method (CPM) schedule using Microsoft Project after Notice to Proceed for the project. Update the schedule on a monthly basis. Also, prepare, update, and submit a Three-Week Horizon Schedule at the regular design coordination meetings (PDT Meetings). Subtask 1.3 Project Coordination CONSULTANT will maintain close communication with City's Project Manager, Sam Bautista by personal contact, telephone, email, and meetings. Close coordination with Caltrans and other project stakeholders will also be critical throughout the project. Subtask 1.4 PDT Meetings Prepare for and attend meetings such as: Project Development Team (PDT) meetings with CITY, Caltrans, and stakeholders will address and resolve project issues. CONSULTANT will manage each PDT meeting, prepare the agendas for distribution 1 week before the meeting is held, and distribute meeting minutes within 7 working days after the meeting. CONSULTANT assumes 21 PDT meetings will be needed. Subtask 1.5 Technical Meetings Following Notice To Proceed, CONSULTANT will conduct a Project Kick-Off meeting with CITY and project stakeholders. Project scope, team organization, communication procedures, design schedule, critical activities, design data needs and project deliverables will be discussed. Prepare for and attend meetings such as: Work-Shop meetings with CITY, Caltrans and other agencies to resolve technical issues Agency presentations (up to 10 presentations estimated) Subtask 1.6 Invoices/Progress Reports Prepare and submit monthly invoices with progress reports that include earned value reports. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 4 Subtask 1.7 Risk Management CONSULTANT will prepare and maintain a risk register that identifies potential risks to the project schedule. This process is valued by Caltrans, and enhances team coordination and discussion of critical path items. Subtask 1.8 Quality Management Plan (QMP) The QMP will be used to track document reviews and demonstrate that quality reviews and corrective actions are being performed for all deliverables. The QMP will apply to all subcontractors as well as CONSULTANT tasks. Subtask 1.9 Project Files Maintain Project files and provide a customized Caltrans file list to CITY. TASK 2: TRAFFIC FORECAST AND OPERATIONAL ANALYSIS CONSULTANT will analyze up to 18 intersections in the project study area, to be confirmed with the PDT. In addition, the traffic analysis will evaluate the following freeway mainline segments: 1. US 101 mainline from I-380 interchange to Produce Avenue interchange 2. US 101 mainline from Produce Avenue interchange to E. Grand Avenue interchange CONSULTANT will use the following to conduct the forecast and operation work: 1. VTA-C/CAG Travel Demand Model that has been already using for SM US 101 Managed Lane Project. Work closely with CITY in checking surrounding approved lane use in the travel demand model. 2. FREQ software will be used for freeway mainline analysis. 3. Synchro/Sim-Traffic software will be used for local street and ramp terminus i ntersections. Subtask 2.1 Existing Conditions. CONSULTANT will prepare traffic methodology memorandums based on the following: Task 1: Deliverables  Detailed CPM design schedule  Three-Week Horizon Schedule  Detailed project budget  Meeting minutes and meeting packages  Invoices and Progress Reports  Risk Management Plan  Quality Management Plan  Customized Caltrans file list EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 5 2.1.1 Study Approach and Methodology. CONSULTANT will confirm the traffic operational analysis and forecasting methodology components, including the data collection plan; horizon years 2025 and 2045; future year baseline network assumptions; analysis network and boundaries for operational analysis modeling; forecast modeling tool; analysis methodology/tools for freeway mainline; operational model calibration/validation requirements; and measures of effectiveness (MOEs). 2.1.2 Data Collection. CONSULTANT will contact CITY, County and Caltrans to obtain the most current mainline and intersection data within the project study area. If the data is more than two (2) years old, CONSULTANT will collect new data through a third party vendor. The existing intersection 2-hour periods data collection would be (AM 7:00- 9:00; PM 4:00-6:00). The data will cover vehicles, bicyclists, and pedestrians (as appropriate). Lane configurations, posted speed limits, and queues on the key facilities will be observed. Existing and proposed pedestrian/bicycle facilities and transit service will be noted. Freeway mainline traffic volumes and speed data will be obtained from the Caltrans Census or PeMS database. The mainline data would cover AM 6:00-10:00; PM 3:00-7:00. Three years of collision history will be requested from Caltrans. The VTA- C/CAG model data will be used to establish current freeway, ramp and intersection volumes; validate the traffic forecasting model; and calibrate the traffic operations tools. 2.1.3 Existing Data Processing. CONSULTANT will compile the intersection and mainline data to evaluate the collected data for existing conditions. 2.1.4 Existing Conditions Analysis. CONSULTANT will develop 4 hour FREQ model for the mainline and one hour Synchro/Sim-Traffic model for the local intersection operations. These models will be used to deliver the Traffic Operation Analysis Report (TOAR). CONSULTANT will prepare the existing conditions technical analysis, including building and executing a.m. and p.m. peak period FREQ models for US 101 from I-380 interchange to Grand Avenue interchange, and Synchro/Sim-Traffic intersection models for ramp terminus intersections and study intersections around the project study influence area. These models will be calibrated and validated to existing traffic conditions within local and Caltrans-accepted tolerances for traffic operations models. Existing pedestrian, bicycle, and transit facilities will be qualitatively assessed and incorporated, as appropriate, into the operations models. Also, recent mainline, ramp, and local street collision data will be reviewed and summarized. 2.1.5 Existing Conditions Memo CONSULTANT will prepare an Administrative Draft Existing Conditions Memorandum that documents the analysis described in Task 2.1.4. The draft document will be submitted to CITY and PDT for review and comment prior to being widely circulated to all the Caltrans functional units. CONSULTANT will review comments on the Administrative Draft memorandum and submit a Draft Existing Conditions memorandum to Caltrans for review and comment. CONSULTANT will prepare a response to the Caltrans comments and update the existing conditions memorandum. The information contained in this document will be included in the Traffic Operations Analysis Report. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 6 Subtask 2.2 Traffic Forecasts – For scoping and costing purposes, CONSULTANT will use the most current available travel demand model from VTA-C/CAG to establish traffic forecasts. 2.2.1 Traffic Forecasting Development. CONSULTANT will check the existing and future network coding in the proximity of the project. In future, team recognizes the local traffic circulation changes due to new east-west connection of Utah Avenue to the San Mateo Avenue and southbound off ramp improvements. This may reduce the traffic impact on Produce Avenue and provide better connectivity between east-west traffic. 2.2.2 Check Validation of Base Year Model in Study Area. CONSULTANT/KAI will perform a supplemental model recalibration and subarea validation using the existing data collected for this project to ensure confidence in the model’s results within the study area. Validation checks and model refinements will be made for the base year a.m. and p.m. peak periods. The subarea validation will comply with Caltrans standards. 2.2.3 Prepare Design Year Model Inputs. Available model road network will be reviewed to ensure that it accurately reflects the expected road system in the design year and the model land use will be confirmed with the C/CAG and CITY of South San Francisco. Any changes to network or land use will be coordinated with C/CAG staff and Caltrans before proceeding. 2.2.4 Develop Design Year Traffic Forecasts. CONSULTANT will run the VTA- C/CAG model to establish traffic demand estimates for the design year. CONSULTANT will calculate the growth in link volumes projected by the model between the base year and the design year, and add that growth to the existing volumes to determine design year volumes for the a.m. and p.m. peak periods and balance the volumes as appropriate. The resulting volumes will represent the No Build Alternative. The model will then be modified to reflect the project and rerun to establish Build Alternative forecasts. The overall traffic demand in the study area under the Build Alternative is anticipated to be consistent across all build alternatives. 2.2.5 Develop Opening Year Forecasts. CONSULTANT will develop opening-year traffic volume forecasts for the a.m. and p.m. peak periods by applying linear interpolation between the existing volumes and the design-year forecasts. 2.2.6 Traffic Forecasting Documentation. An Existing Conditions Model Validation Technical Memorandum will document the existing travel demand model, its calibration to existing traffic levels, and any model changes necessary to reach validation targets set by Caltrans. A Design and Opening Year Forecasts Technical Memorandum will document the land use and network assumptions from the forecasting model and the resulting design and opening-year forecasts. Review comments may result in the need to modify some of the model inputs or assumptions and before making any changes. Once comments and necessary changes have been identified, CONSULTANT will re-run the models and finalize the memorandums. Subtask 2.3 Future Traffic Operations Analysis. For both the opening year and design year, the FREQ and Synchro models will be used to develop the expected future conditions, including the forecasted future traffic volumes and anticipated capital improvements. The models will be used to evaluate the LOS, average delay, queuing, EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 7 speed, and density characteristics during the a.m. and p.m. peak periods under the No Build and up to two build alternatives. A qualitative assessment of pedestrian, bicycle, and transit facilities will be performed to determine if the proposed build alternatives would hinder or eliminate existing or proposed bikeways, result in unsafe conditions for bicyclists or pedestrians, or cause a substantial delay in transit service. A qualitative assessment of how each build alternative would influence collisions within the study area will also be performed. Subtask 2.4 Traffic Data for Environmental Technical Studies. CONSULTANT will work with environmental and PDT to provide input into the purpose and need statement along with vehicle traffic forecasts, classifications, speeds, and vehicle miles traveled (VMT) estimates for the air quality and noise analyses. Existing and future VMT will be key in determining traffic impacts under upcoming CEQA changes. Subtask 2.5 Intersection Control Evaluation. CONSULTANT will prepare and evaluate alternatives which meet the Caltrans ICE policy, and include the finding in a memorandum. Subtask 2.6 Traffic Operations Analysis Report. A draft and final TOAR will be completed for the No Build Alternative and up to two build alternatives. 2.6.1 - Existing Conditions The traffic operations analysis report will incorporate the analyses documented in the existing conditions memorandum. This will include the freeway mainline and ramp analysis, arterial intersection analysis, isolated intersection analysis, intersection queuing, and crash data analysis. 2.6.2 - Construction Year Conditions CONSULTANT will include No Build and 2 preferred alternatives in the construction year analysis. CONSULTANT will analyze the AM and PM peak hour traffic construction year conditions for all the intersection study locations. The measures of effectiveness evaluated for the isolated intersection will include average vehicle delay, level of services and queuing for the isolated intersections. 2.6.3 - Design Year Conditions CONSULTANT will include No Build and preferred alternative. CONSULTANT will include No Build and 2 preferred alternatives in the construction year analysis. CONSULTANT will analyze the AM and PM peak hour traffic design year conditions for the 13 intersection study locations. The measures of effectiveness evaluated for the isolated intersections will include average vehicle delay, level of services and queuing. 2.6.4 - Administrative Draft TOAR CONSULTANT will prepare an administrative draft TOAR that documents the analyses described above. The administrative draft will be submitted to CITY and PDT for review and comment prior to circulation of the report to Caltrans functional units. 2.6.5 - Draft TOAR CONSULTANT will finalize the draft TOAR and submit to CITY and Caltrans for review and comment. Once comments are received from Caltrans, CONSULTANT will EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 8 review the comments and prepare initial responses. CONSULTANT will meet with Caltrans Functional Units to review their comments, describe the responses to address the comments, and resolve any outstanding technical questions on the analysis. 2.6.6 - Final TOAR CONSULTANT will finalize the TOAR, incorporating any necessary changes based on Caltrans comments, and submit for approval. TASK 3: PRELIMINARY ENGINEERING Subtask 3.1 Data Collection and Review. The CONSULTANT already has volumes of existing data for the project area through previous studies of the project and current work on adjacent projects. CONSULTANT will coordinate with CITY, Caltrans, and other affected agencies to identify and collect additional data such as as-built plans, details of planned development projects affecting the project area, related technical reports, R/W and easement records, existing utility information, and data developed for completed projects and studies within the project corridor. The CONSULTANT will prepare a detailed Data Collection Log to memorialize metadata on the collection. Subtask 3.2 Project Implementation Plan Early coordination and discussions with Caltrans are imperative to reach consensus on the appropriate level of documentation that will be needed to complete PA&ED. This includes reaching a clear understanding and agreement on the following:  Limits of the project and study area  Traffic study limits and assumptions  Environmental document type  Environmental technical studies  Review cycles and durations After reaching a common understanding with Caltrans, CONSULTANT will document the project’s scope and will link it to a CPM schedule that accounts for all activities and reviews needed to deliver PA&ED. A narrative summarizing the agreements with Caltrans along with the scope of work and CPM schedule will be submitted to CITY for review. All comments will be addressed, and a final document distributed to the PDT. Task 2: Deliverables  Traffic Methodology and Assumptions  Existing Conditions Memorandum  Travel Demand Forecasting Model Validation Procedure and Results  Traffic Forecasts  Initial Project Alternative Screening Analysis  Traffic Operations Analysis Report (TOAR)  Intersection Control Evaluation Memorandum EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 9 Subtask 3.3 Mapping CONSULTANT has already had base mapping for the project area from the US101/S. Airport Boulevard Improvement Project and proposes to use the existing mapping for PA&ED works. CONSULTANT will perform the ground survey and merge the supplemental features into the mapping. CONSULTANT will include right-of-way lines, existing horizontal control, utility, and drainage facilities on the base mapping using available record data. Subtask 3.4 Initial Alternative Screening 3.4.1 Develop Criteria to be Used to Identify a Reasonable Range of Alternatives – Upon concurrence on the Purpose & need of the project by the PDT, CONSULTANT will develop criteria with CITY and Caltrans to identify a reasonable range of alternatives. These criteria will include environmental impacts, right-of-way impacts, design, level of service, safety, phase-ability, potential to capture funding, etc. 3.4.2 Propose Range of Alternatives and Evaluate Alternatives – CONSULTANT will work with CITY and Caltrans to identify a reasonable range of alternatives. Each alternative will be described, including how it meets the purpose and need for the project, and compared in terms of engineering feasibility, right-of-way and environmental impacts. As much as feasible, quantifiable measurements will be used. 3.4.3 Select Alternatives to be Carried into the Environmental Document – Based on the results of Tasks 3.4.1 thru 3.4.2, a final memorandum will be prepared defining the selected alternative(s). The approach is to limit a maximum of two alternatives to be studied in detail in the technical reports and environmental document. Subtask 3.5 Update Alternatives. In parallel with traffic forecast and operations analysis, CONSULTANT will refine the alternatives in the PSR-PDS and develop new alternatives if necessary. Under this task the alternatives will be refined to determine viable project components. This phase of the design is the most critical phase as it establishes the major features of the project and the development of engineering reports and criteria for final design. Preliminary engineering will establish right-of-way needs, confirm alignment and geometrics (which may produce different environmental impacts to the project) and develop a utility envelope. Subtask 3.6 Nonstandard Geometric Features. The geometrics of the existing facility and proposed alternatives will be checked for non-standard features. Geometric refinements will be investigated to assess if any non-standard features can be eliminated. A list of mandatory and advisory design exceptions will be identified and coordinated with the Caltrans HQ geometrician and District 4 staff. Once preliminary concurrence on the project geometrics is reached, Fact Sheets will be drafted and submitted to the Caltrans HQ geometrician and District 4 staff for review and comment. CONSULTANT will address comments and submit final Fact Sheets for Caltrans approval prior to submittal of the Draft Project Report. Traffic and accident analysis, physical constraints, cost, access control, and environmental impacts will be critical factors in justifying the design. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 10 Subtask 3.7 Preliminary Engineering Drawings. CONSULTANT will expand and develop the ultimate build alternative and provide layout sheets, typical sections, R/W lines and requirements, striping plans, retaining wall layouts, existing and proposed utility relocation plans, stage construction plans, drainage plans, and profile/superelevation plans. CONSULTANT will provide the preliminary plans in sufficient detail to be considered 30% plans set quality. Subtask 3.8 Phased Implementation Plan. CONSULTANT will develop the phased implementation plan for the alternatives. Cost estimate will be developed for each phase. A memorandum will be prepared discussing the phasing plan, the benefits each phase would provide and threshold timeline for the phasing. Subtask 3.9 Preliminary Cost Estimate. Planning-level cost estimates will be developed for up to two refined alternatives, using new Caltrans 11- page PA&ED level cost estimate format. Subtask 3.10 Value Engineering. CONSULTANT will assist CITY in conducting a value engineering analysis in support of the PA&ED phase and in complying with the requirements of the Caltrans Project Development Procedures Manual requirements. Value Engineering is typically required where the project costs are expected to be $50 million or more. The finding of the value engineering analysis will be documented in the Value Analysis report (by others). Task 4: Environmental Studies This scope of work describes preparation of an environmental document and supporting studies under the direction and review of CITY and Caltrans. Subtask 4.1 Environmental Scoping. This task will involve establishing the study areas and confirming the necessary studies with CITY and Caltrans staff. Field reconnaissance will be conducted for selected studies, such as cultural resources, visual, and community impacts to review the conditions and extent and intensity of the studies. The findings will be summarized in an Environmental Scoping Memorandum. A scoping meeting would be performed at a time that would provide preliminary information to the public, as to gain meaningful information on the viable alternatives that are being considered for full environmental evaluation. This meeting would be Task 3: Deliverables  Base Mapping  Initial Alternative Screening Memo  Preliminary Design Drawings  Phased Implementation Memorandum  Design Exception Fact Sheets  Preliminary 11 page format Cost Estimate  Value Analysis Report EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 11 planned under this task, and logistically conducted under the public outreach tasks defined in Section 10. Subtask 4.2 Purpose and Need/Project Description. The purpose and need from the PSR-PDS and the PEAR reports will be revisited for any needed updates. It will also be expanded based on the results of the traffic studies, and will include current accident information. The project description will be developed for each the alternative that will be advanced into the Project Study Report and Environmental Document, and include the required topics for independent utility and logical termini, utilities, construction staging, and estimated cost and schedule for the project. CONSULTANT staff are very aware that this project needs to provide enhanced bike and pedestrian facilities for South San Francisco across US 101, and these proposed facilities will be defined and highlighted. This task will result in a draft purpose and need section, and a project description with supporting figures and illustrations. Subtask 4.3 Cultural Resources. Cultural resources will address both the built environment and archaeological resources (including potential disturbance of unknown buried archaeological resources). The Colma Canal, which was constructed in the first half of the 20th century, is present at the north end of the project area. The Golden Gate Produce Terminal, located off Terminal Court, is present on the west side of the project area. This wholesale produce market was constructed sometime between 1956 and 1968. Both of these historic-era resources will need to be evaluated for significance with respect to the National Register of Historic Places for their role in local development. Evaluation of these resources and other structures in the project area that were constructed prior to 1972 will be developed in a Historic Resources Evaluation Report (HRER). CONSULTANT is assuming evaluation of up to 10 structures/buildings for the HRER forms and report. CONSULTANT has obtained and reviewed the records for the project location and determined that remains of archaeological middens (deposits of shells and refuse resulting from prehistoric occupation) were in the vicinity of the project. Present development indicates any remaining elements of such features are likely covered or heavily modified, but these sites may still retain the potential to contain buried deposits. The existing preliminary records search obtained by CONSULTANT will be reviewed and additional records will be obtained from the California Historical Resources Information System’s Northwest Information Center at Sonoma State University. A literature and map review will also be conducted and local historical societies will be contacted. Consultation with Native American representatives in accordance with Section 106 of the National Historic Preservation Act and CEQA Assembly Bill 52 will be necessary. An Area of Potential Effects Map will be created and surveys of the project area will be performed. The archaeological survey will be documented in an Archaeological Survey Report (ASR) and the architectural history survey will be documented in the HRER. To address the subsurface archaeological sensitivity of this location, CONSULTANT expects that an Extended Phase I (XPI) study will be necessary consisting of subsurface geoarchaeological testing to determine if buried archaeological resources are present. For EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 12 purposes of budgeting, CONSULTANT assumes that the XPI testing can be completed within 2 days of field work, and that access will be available to conduct the necessary testing. In the event that unknown buried resources or high levels of archaeological sensitivity are detected through this testing program, additional Section 106 evaluations and reporting may be required, that cannot be anticipated at this time and would require a scope of work amendment. Subtask 4.4 Visual and Aesthetics. CONSULTANT staff identified visual and aesthetics as a recommended focus area because of the necessary right-of-way acquisition and construction of the Utah Avenue overpass. Specifically, the project will construct a new overcrossing that will be above and adjacent to the iHop property and the Travelodge motel, near and visible to the motel, and potentially the motel’s courtyard pool, overnight rooms, and conference facilities. Additional hotels are nearby. Other noticeable changes (that involve less visually sensitive land uses) include the property acquisition and construction of a cul-de-sac at the existing A&A Produce property, the new US 101 southbound off-ramp to Utah Avenue, the possible reconfiguration of Produce Avenue at the Park ‘N Fly lot, and the introduction with Alternative 3 of new braided ramps between Utah Avenue and the I-380 interchange. The new overcrossing and interchange ramps will also change the visual setting for motorists that use US 101. An initial review of the Caltrans VIA questionnaire indicates that a Minor Level VIA could be appropriate to document the project (consistent with the approved PEAR). CONSULTANT would consult with Caltrans to confirm this understanding. Assuming confirmation CONSULTANT would then prepare a (Minor Level) VIA in accordance with Caltrans SER Chapter 27 guidance, sufficient to briefly characterize the visual quality of the project view shed; describe each of the proposed alternatives; summarize their anticipated visual effects; and recommend feasible avoidance and mitigation measures. CONSULTANT will recommend up to two visual simulation viewpoints for each alternative, focusing on the comparative effects of alternatives on the visually sensitive businesses cited previously; and up to two key viewpoints focusing on views from the highway. Accurate 3D computer models of the four build alternatives will be constructed to produce realistic simulations from the key viewpoints. Because not all alternatives affect the same receptors, separate simulations of all alternatives are not expected to be needed for all key viewpoints. CONSULTANT therefore anticipate a total of up to 9 simulations, representing four build alternatives from 3 to 4 key viewpoints as appropriate. Viewpoints would be confirmed in consultation with CITY and Caltrans. Subtask 4.5 Phase I Hazardous Waste Assessment. CONSULTANT has already completed an Initial Site Assessment (March 2015), the first step of hazardous materials and contamination investigation. An ISA is typically sufficient for the PA&ED phase of work. CONSULTANT identified 21 sites within a 1/8 mile radius of the project, 18 of which were leaking underground storage tanks where remediation has been completed at most locations. Seven sites are within the project area where construction might take place. The existing ISA should be applicable for PA&ED review, although a records search update is recommended to determine if any notable changes have occurred. Issues that will be of concern for right-of-way will include the aforementioned tanks and sites, aerially deposited lead testing, and testing of structures that will ultimately be removed. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 13 The later testing and evaluation is typically performed after project approval (PA&ED), unless there is unusual contamination that might affect the design or cost of the project (this does not appear to be the case based on information and review to date). CONSULTANT will therefore update the records review and prepare a brief supplement to the March 2015 ISA. Subtask 4.6 Community Impact Assessment, Section 4(f) Properties, and BCDC Jurisdiction. A Community Impact Assessment (CIA) will be prepared that addresses land uses, the commercial neighborhood characteristics, demographics, and potential for growth inducement. CONSULTANT’s studies to date indicate the neighborhood is a potential Environmental Justice community based on the proportion of Hispanic residents within the Census tract that includes this project. The CIA will update the population data for the project area, and evaluate changes that might affect the community. The project will provide enhanced traffic, pedestrian, and bicycle access across US 101, but will also remove or impact commercial properties, including a hotel, restaurant, airport parking, gas station driveway access, and the existing produce distribution business. The use and effects to each of these properties will be defined and listed, and compared by alternative. Section 4(f) properties require identification in the environmental document and sometimes avoidance; these include publically-owned parks, recreational facitilies, and significant historic resources. The nearest segment of the San Francisco Bay Trail to the project location is along S. Airport Boulevard at San Bruno Creek, and does not appear to be a directly affected resource. Future plans for the Bay Trail include a segment along Colma Creek, passing under US 101 at this interchange, but it does not exist at this time. This will be addressed in the CIA, but it is not anticipated that this would be considered a Section 4(f) property that would require evaluation as there is no current recreational use. It is not anticipated that there are any historic properties that would be significant or trigger Section 4(f), and no Section 4(f) evaluation is planned. Bay Conservation and Development Commission (BCDC) jurisdiction will be defined with respect to project construction. BCDC jurisdiction is limited to 100 feet of the Bay shoreline, but also extends inland at tidal waterways. CONSULTANT will coordinate with BCDC to the extent of contacting them and if necessary meet to review the project maps and activities with respect to these two waterways. The results of this consultation will be documented in the environmental document. Subtask 4.7 Natural Environment Study, Biological Assessment, & Wetland Delineation. The biological environment is very urbanized, but also includes Colma Creek (a partially concrete-lined channel) and San Bruno Creek (an unlined but channelized drainage). Preliminary review by CONSULTANT staff did not identify any substantial habitat at these creeks, although they have the potential to support fish species of concern including green sturgeon and salmon. Despite the urbanized setting, terrestrial species such as the salt marsh harvest mouse, San Francisco garter snake, and California red-legged frog are listed as having a potential to occur in the general area, depending on habitat conditions. CONSULTANT will coordinate with Caltrans District 4 biology staff, and as appropriate prepare a CONSULTANT Natural Environment Report (NES), and a EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 14 Biological Assessment (BA) if needed. We will discuss with Caltrans biologists whether informal consultation on the species noted above is appropriate, which might allow for a shorter consultation process with the US Fish and Wildlife Service (USFWS) and the National Oceanic and Atmospheric Administration (NOAA). A wetland delineation will also be provided that documents the jurisdictional status of the water crossings and any other applicable features with respect to Colma and San Bruno Creeks. We assume that all permits will be applied for and obtained separately during the design phase of the project, following PA&ED approval. Subtask 4.8 Air Quality, Greenhouse Gas, & MSAT Reports. CONSULTANT will prepare an Air Quality Analysis report, a Mobile Source Air Toxics (MSAT) report, and the information and documentation to gain approval from the Bay Area Air Quality Conformity Task Force for consultation regarding particulate matter (PM2.5). CONSULTANT has already documented that the project is included in the Transportation Improvement Program (TIP) and Regional Transportation Plan (RTP) as a new interchange at Produce Avenue, and it will be necessary to confirm that the description, phasing (if appropriate) and funding is still consistent with the current project, or will need updating by CITY through MTC. A carbon monoxide evaluation will be performed on representative receptors. The MSAT evaluation will be completed, which will include a quantitative analysis because the existing volumes on the freeway exceed 200,00 cars per day. Because the traffic on US 101 is above 250,000 vehicles per day, a PM2.5 evaluation will be required, which will be based on the traffic data, including necessary projections of truck volumes with and without each viable alternative (from the proposed traffic study). CONSULTANT staff will prepare the necessary application and submittal to MTC to schedule and conduct a presentation to the Task Force, and include the results in the draft environmental document circulated for public review, and in the required noticing for the public meeting(s). CONSULTANT staff are very knowledgeable and experienced at these evaluation and consultation processes. Subtask 4.9 Noise Impact Report & Noise Abatement Decision Report. The Noise Study Report (NSR) will model the traffic volumes for each alternative, including the no project. Our preliminary assessment of noise sensitive land uses noted that most of the interchange is surrounded by commercial non-residential properties, except for the Travelodge and Best Western hotels on South Airport Drive. The study area will include representative receptors within the project limits, and both of the hotel properties will be evaluated for noise from US 101 and S. Airport Drive. The existing Travelodge has a concrete wall facing the freeway which probably provides substantial noise reduction within the units, but the property also has a courtyard pool (noise sensitive outdoor use). The focus of concern is the level of noise impact or change that will occur from constructing Utah Avenue on an elevated overcrossing at this location. Our experience with hotels is that gaining inside sound level measurements, with the permission of the hotel management, allows us to more accurately identify whether the hotel units are exceeding applicable Caltrans noise impact thresholds. The CONSULTANT team, which includes Illingworth & Rodkin for the noise analysis, will complete a noise monitoring program in consultation with Caltrans District 4 staff, evaluate noise levels with and without the project, whether any locations qualify for noise walls, and prepare the NSR. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 15 The required Noise Abatement Decision Report (NADR) will also be prepared following estimation of any barrier costs. Subtask 4.10 Paleontology. Our preliminary evaluations for paleontology for the PEAR report concluded that the project location is located on Holocene-era sedimentary deposits (at least near the surface) that are generally not considered sensitive for containing paleontological resources. Impact conclusions would depend on the depth and extent of any necessary excavation at the site. The site is also highly urbanized and disturbed. A brief combined Paleontological Evaluation Report/ Paleontological Mitigation Plan is assumed, and will be prepared for Caltrans review and approval. Subtask 4.11 Climate Change and Energy. Climate change will be evaluated in the environmental document following Caltrans guidelines and required language. CONSULTANT already prepared a sea level rise assessment that concluded that sea level rise measures would not be cost effective to include in this project. San Mateo County has been requesting additional consideration and evaluation for out other projects along US 101, and this information will be reviewed and expanded as appropriate in the environmental document. Subtask 4.12 Water Quality Assessment In order to provide the existing physical and regulatory environment information for the water quality section of the Environmental Document, CONSULTANT will: 1) identify and describe the current and upcoming laws that relate to water quality, 2) describe the beneficial uses for all potentially affected waters, 3) discuss water quality objectives for all potentially affected waters, 4) collect and present any monitoring data from other agencies, 5) list potential sources of pollutants, and 6) describe the watershed, existing drainage and hydrologic conditions. CONSULTANT will evaluate the water quality impacts for each proposed alignment and recommend possible minimization measures to reduce the adverse impacts to water quality. CONSULTANT will document our findings in a technical report. CONSULTANT will prepare the Water Quality Assessment Report for submittal to CITY and Caltrans for review and comment. Upon receipt of all review comments, a Final Water Quality Assessment Report will be submitted for the Project. Subtask 4.13 Final Technical Reports The technical reports for the previously defined studies will be updated based on review comments from Caltrans and CITY. A matrix of review comments and their responses for each report will also be compiled to track and document how each comment is addressed. CONSULTANT will submit technical reports once in draft and once in final form, the intent being one review and one revision per document, unless otherwise specified. Extended rounds of revisions are not included in our estimated level of effort. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 16 TASK 5: ENGINEERING TECHNICAL STUDIES CONSULTANT will prepare all supporting technical studies in addition to the studies and work products identified in Sections 2 and 3. Draft and Final Project Reports will be developed. Subtask 5.1 Preliminary Right of Way (R/W) Requirements. CONSULTANT will coordinate right-of-way requirements for each of the build alternatives, and will prepare right-of-way requirements maps identifying those parcels that will be impacted by the improvements. The approximate dimensions and areas of parcels and/or easements to be acquired will be calculated. This information will be documented in a database including ownership information, land use, R/W capital improvements (e.g. driveway, fence improvements) in compliance with Caltrans Exhibit 4-ex-02w. R/W information will also be summarized in the R/W Data Sheet (Caltrans Exhibit 4-ex-4) as stated in Task 9.1 Subtask 5.2 Utility Coordination. CONSULTANT will develop accurate existing utility mapping for the project area, locating utilities that potentially conflict with the proposed improvements, and developing relocation plans for conflicting utilities will be a critical task during project development. CONSULTANT will:  Review and update as-built utility information  Prepare existing utility maps  Submit utility maps to affected utility owners  Field verify utility locations with utility owners  Identify potential utility conflicts, and  Prepare Utility relocation Memorandum  Maintain a Utility Relocation Log  Prepare Utility Information Sheet (Caltrans Exhibit 4-ex-5)  Assure that necessary utility impacts caused by the proposed construction have been addressed. Task 4: Deliverables  Environmental Scoping Memorandum  Purpose and Need/Project Description  Community Impact Assessment  Air Quality, Greenhouse Gas, & MSAT Reports  Noise Impact Report & Noise Abatement Decision Report  Visual Impact Assessment  Initial Site Assessment  Archaeology Survey Report, Historic Resource Evaluation Report, & Historic Property Survey Report  Section 4(f) Evaluation (pending Historic resource studies)  Natural Environment Study, Biological Assessment, & Wetland Delineation EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 17  Prepare input on utility agreements.  Develop utility plans (U- drawings) that indicate utilities to be relocated and utility envelope plans. CONSULTANT will identify and propose final locations of all utilities that are affected by the Project, such as water, sewer, gas, electric, cable TV, and telephone. Subtask 5.3 – Preliminary Stage Construction/Traffic Handling & TMP. A conceptual stage construction/traffic handling plan will be developed by CONSULTANT for each of the two preferred alternatives to verify that the project is constructible, and that traffic impacts are minimized and public safety is not compromised. Roadway improvements will be coordinated with existing facilities to assess whether detours are needed to construct them. To ensure that traffic operations are not impacted, detour plans will seek to preserve the same lane capacity as the existing roadway system. CONSULTANT will prepare a draft Traffic Management Plan (TMP) in accordance with Caltrans requirements. CONSULTANT will work with traffic engineering/operations personnel and other relevant technical specialists (such as right-of-way experts, pavement engineers, and environmental specialists) to obtain the necessary project information and help identify potential issues or concerns. This collaboration will help to develop the best combination of design, construction phasing/staging, and work zone management strategies. With proper planning, potential traffic problems will be eliminated by modifying the design or construction phasing. If traffic studies are needed to develop TMP strategies, these will be initiated as soon as possible to make sure that the needed data is available. As information becomes available, the preliminary scope and cost of the overall TMP and the individual elements will continue to be refined. CONSULTANT will coordinate the TMP strategies with Caltrans appropriate functional units, with each team member handling their area of expertise. Exhibits and a presentation will be prepared for a Caltrans constructability review meeting. Details will be prepared for critical construction areas to demonstrate project constructability, and will be presented at the meeting. TMP elements will be highlighted and presented, together with lane closure and detouring elements. Comments from the meeting will be addressed and incorporated as applicable. A second constructability review meeting will be held, if needed, to obtain approval on this key element. Subtask 5.4 Storm Water Data Report CONSULTANT will prepare a Storm Water Data Report summarizing the Project impacts to water quality, general minimization measures, and recommended best management practices (BMPs). Our study will address only the impacts from the roadway improvements, and we will utilize Caltrans’ standard checklists. CONSULTANT will propose conceptual minimization measures that meet the criteria set by the Regional Water Quality Control Board and Caltrans NPDES Permit. Additionally, CONSULTANT will address the need for erosion control measures. CONSULTANT will also prepare a preliminary hydromodification assessment to determine the magnitude of the impacts and the need for minimization. CONSULTANT will propose conceptual minimization measures that meet the criteria set by the Regional Water Quality Control Board and Caltrans NPDES Permit. Additionally, CONSULTANT will address the need EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 18 for erosion control measures. Stormwater treatment measures within Caltrans, San Mateo County, and CITY will be presented in the Project Storm Water Data Report. Subtask 5.5 Drainage Impact Study Report and HydroModification Memo CONSULTANT will coordinate with Caltrans, CITY staff, and adjacent projects; review as-built plans, previous studies, and proposed improvements to determine existing drainage patterns; and assess potential impacts to, or deficiencies of, existing storm drain systems in the project area. CONSULTANT will assess needed drainage improvements to serve the new facility including requirements for future development along the corridor. CONSULTANT will assess opportunities for storm water management and water quality solutions to minimize environmental impacts by the project. CONSULTANT will perform necessary hydrologic and hydraulic analyses, conceptual drainage design and cost estimate for proposed drainage improvements. CONSULTANT will summarize the findings in a Drainage Impact Study Report. CONSULTANT will prepare a Hydromodification Memo, which will document and state that the Project is exempt from hydromodification mitigation due to the Project being in tidally-influenced and developed surroundings. Subtask 5.6 Location Hydraulic Study Based on CONSULTANT’s preliminary qualitative hydrologic, hydraulic, and geomorphic assessments, the Project may potentially result in a significant floodplain encroachment. CONSULTANT will prepare Location Hydraulic Study and Floodplain Evaluation Report Summary to document the investigation and determine the specific impacts to the floodplain. Subtask 5.7 Advanced Planning Studies (APS) CONSULTANT will prepare Advance Planning Studies (APS) for the bridges and special design retaining walls for the refined alternatives. Following is anticipated in each of the four alternatives; The bridge APSs will be prepared in Caltrans format using Caltrans Office of Special Funded Project (OSFP) Information and Procedures Guide 3-2 and Caltrans Memos to Designers (MTD) 1-8. The APSs will include plans, APS Checklist, Design Memo and Itemized Cost Estimate. A Preliminary Foundation Report will be prepared to provide geotechnical recommendations for each structure. The APS Plans will show the following: 1. Plan views, Elevation views and Typical Sections showing the preliminary structure types recommendation. 2. Preliminary profile grade and superelevation diagram. 3. General dimensions for the structures such as overall lengths, widths, and depths. 4. Available vertical clearances. 5. General aesthetics recommendations. 6. Preliminary foundation types recommendation. 7. Preliminary abutment and bent type recommendation. 8. Approach slab, barrier type, and slope paving. The APS Design Memo will include the following: EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 19 1. Important or unusual design assumptions or structure features, 2. Local agency requirements such as aesthetics, improvements in the vicinity of the structure, or other obstructions. 3. Any special foundation requirements. 4. Any construction requirements, including limited site accessibility, vertical clearance restrictions, and limits on night time/day time work. 5. Record of discussions with Caltrans personnel concerning any key assumptions. 6. Accelerated Bridge Construction (ABC) Questionnaire 7. Risk Assessment Form An APS Construction Cost Estimate will be developed by estimating quantities for major items of work and assigning prices to each item. A contingency factor of 25% and mobilization factor of 10% of the total of the items cost will be added to the estimate. This proposal assumes one (1) draft submittal for review and comment, and one (1) final submittal. The final submittal will include one (1) hard copy of the plans and estimate and a CD containing the electronic files of the Microstation drawings and estimate. Subtask 5.8 - Preliminary Geotechnical Report. Site visits will be performed and available data will be reviewed, including geotechnical data developed for the Project. Possible geotechnical/geologic impacts and mitigation measures will be discussed on a broad basis including but not limited to slope stability, geology, seismic impacts and risk, erosion, groundwater conditions, etc. for proposed bridge widenings, retaining walls, soundwalls, cuts and embankments. Generally, the geotechnical issues relevant to the project will be presented in a qualitative manner with no specific design recommendations. Potential mitigation measures will also be provided in a discussion format. All of this will be incorporated into a Preliminary Geotechnical Report. Structure Preliminary Geotechnical Reports (SPGR) will be prepared for each bridge, in accordance with Caltrans standards, to support the APS submittals. It is expected that up to seven SPGRs will be required. Typical fieldwork will consist of a brief site visit only. The SPGR will provide an overview of the existing foundations, site geology, seismicity, and, if possible, recommendations regarding suitable and unsuitable foundation types. If appropriate, the SPGR will also discuss the anticipated field and laboratory work required to support the future Preliminary Foundation Reports and the future Foundation Reports. Other efforts include providing support and information to the design team for the Life- Cycle Cost Analysis (LCCA) and other input on the alternatives regarding excavations, fill slopes, retaining wall decisions, and possible mitigation measures for settlement and liquefaction issues that can be expected. Subtask 5.9 – Construction Cost Estimate and Schedule. CONSULTANT will prepare a Project Report Level Cost Estimate and Schedule, in accordance with Caltrans requirements. Major construction items, quantities, unit prices, and soft costs will be identified to estimate total project costs including allowances for mobilization and contingencies (appropriate for this level of design detail). Cost variants for alternatives will be estimated, if necessary. Right-of-way and utility relocation costs will be approximated at this stage of design using available information. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 20 Subtask 5.10 - Highway Plan Sheets. CONSULTANT will develop layout plans for up to two Build Alternative(s) that indicate lane, shoulder, horizontal control, structure locations and right of way requirements in MicroStation format using the topographic base mapping prepared in Task 2. Typical cross sections and roadway profiles and superelevation diagrams of new and modified alignments will also be developed. Subtask 5.11 - Design Exceptions. CONSULTANT will check the geometrics of the existing and proposed state facility for non-standard features and update the list of mandatory and advisory design exceptions identified previously (Task 2), if necessary. Geometric refinements will be further investigated to assess if any non-standard features can be eliminated. Fact Sheets will be drafted and submitted to Caltrans HQ geometrician and District 4 for review and comment. CONSULTANT will address any comments and submit final Fact Sheets for Caltrans approval, prior to submittal of the Draft Project Report. Mandatory design exceptions for interchange spacing, median width and shoulder width are anticipated. Traffic and accident analysis, physical constraints, cost, access control, and environmental impacts will be critical factors in justifying the design. Subtask 5.12 - Landscape & Aesthetics Concept. CONSULTANT will prepare a technical memorandum that provides agreed upon guidance for the future development of the landscape and aesthetics elements of the project. Subtask 5.13 Life Cycle Cost Analysis. CONSULTANT will prepare a pavement Life Cycle Cost Analysis (LCCA) for proposed mainline work, with the results summarized in a report. LCCA will be performed per procedures and guidelines from the latest Caltrans Pavement Policy Bulletin, and using Realcost software. A pavement strategy checklist will developed. Subtask 5.14 Final Engineering Technical Reports Technical reports will be updated based on comments received from reviewing agencies. A matrix of review comments and their responses for each report will also be compiled. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 21 TASK 6: ENVIRONMENTAL DOCUMENT Subtask 6.1 Confirm Appropriate Type of Environmental Document During the preparation and completion of the environmental technical studies, and with input from the Notice of Preparation feedback, CONSULTANT staff will confer with CITY and Caltrans staff on the appropriate level of CEQA and NEPA document. For purposes of developing this scope, CONSULTANT is proposing an Environmental Assessment (EA) leading to approval of a Finding of No Significant Impact (FONSI) document. As discussed previously, preparation of an EIR for CEQA may be appropriate to efficiently gain approval from Caltrans. If opposition or concerns with the project are not extensive and are not associated with significant environmental impacts, then a CEQA Initial Study can be prepared leading to approval of a Negative Declaration or Mitigated Negative Declaration. This decision can be more accurately determined once studies are underway and public outreach has been initiated. CONSULTANT will prepare the administrative drafts and draft environmental document for Caltrans and CITY’s review and approval, assist with circulation of the document, and respond to comments in the final environmental document. The assumed number of drafts and finals are defined by our sequential tasks. If an EIR is appropriate, or required for the project, it would require additional public review time and may require additional coordination if there are complex issues. CONSULTANT has provided a reasonable estimate of effort for an Initial Study, and would identify additional (out of scope) effort or costs to complete an EIR if additional steps or reviews are necessary. Task 5: Deliverables  Preliminary Right of Way (R/W) Requirements  Utility Requirements Mapping  Utility Plans  Draft Traffic Management Plan  Storm Water Data Report  Drainage Impact Study Report  HydroModification Memo  Location Hydraulic Study  Advance Planning Study  Structure Preliminary Geotechnical Report  Preliminary Geotechnical Report  Preliminary Cost Estimate  Preliminary Construction Schedule  Preliminary Plans  List of Design Exceptions  Landscape & Aesthetics Concept Memo  Life Cycle Cost Analysis EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 22 Subtask 6.2 - Identify Required Permits and Approvals The project is expected to require the following approvals in order for Caltrans to sign the final environmental document:  USFWS informal consultation  USACE preliminary jurisdictional determination  FHWA project-level air quality conformity determination  State Historic Preservation Officer (SHPO) concurrence on Caltrans’ findings with regard to cultural resources under the Section 106 Programmatic Agreement Caltrans will coordinate these approvals by submitting the Biological Assessment, Jurisdictional Delineation, air quality reports, and cultural resources reports prepared under Task 4 to the USFWS, USACE, FHWA, and SHPO, respectively. During the PA&ED phase, the CONSULTANT will coordinate with Caltrans to investigate and identify the list of potential permits (however, permit applications would ultimately be prepared during the separate PS&E contract). The following are possible requirements, but depend on the project design/construction:  USACE Section 404 permit  CDFW Section 1602 Lake and Streambed Alteration Permit (if applicable)  San Francisco Bay Regional Water Quality Control Board (RWQCB) Section 401 Water Quality Certification, National Pollutant Discharge Elimination System (NPDES) approval for work greater than one acre, and Waste Discharge Requirements  BCDC permit and Federal Coastal Zone Management Act Consistency Determination (if applicable) Permit applications are not completed at PA-ED and are not proposed in this scope of services. Permits and approvals needed for the project will be listed in the environmental document. Subtask 6.3 - First Administrative Draft ED The first draft of the Environmental Document (ED) will be prepared based on the purpose and need, project description, technical reports and other studies developed during the course of the project and in compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). Caltrans is assumed to be the lead agency for this project under both CEQA and NEPA. The ED will follow the most current outline issued by Caltrans on their “Standard Environmental Reference” (SER) website. An electronic PDF and Word copy of the document will be provided. If necessary, up to five paper copies along with Word and PDF copies will be provided for review. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 23 In addition, CONSULTANT will prepare and submit to Caltrans the following items required by NEPA assignment:  Environmental Document Checklist  External Certifications—Environmental Document Quality Control Review Certification Subtask 6.4 - Second Administrative Draft ED A second administrative ED will be prepared. CONSULTANT assumes that Caltrans independent NEPA review will occur during this round of review, allowing the process to advance to approval of the document for public circulation. A PDF/Word copy and up to five paper copies will be provided for review. Subtask 6.5 - Public Circulation Draft ED/Public Meeting Additional minor/final Caltrans and CITY comments will be addressed, and it is assumed that direction to print and circulate the ED for public review will be issued. The environmental document will be copied for public and agency distribution (up to 25 paper copies are assumed, and up to 50 CDs of a PDF version). Copies will be provided to several public repositories in San Mateo County, SMCTA, CITY, and Caltrans. Of the CDs, 15 CD copies will be mailed to the State Clearinghouse, with a Notice of Completion. Elected officials letters will be prepared and provided to Caltrans for signature. A Notice of Availability will be prepared for signature by Caltrans, which will announce the document’s availability and where it can be accessed via the Internet. These notices will be mailed to up to 50 addresses from the project mailing list (developed in Task 10). A PDF copy of the ED will be provided to Caltrans, CITY, and SMCTA for posting on their websites. A Word copy of the ED will be provided to Caltrans, CITY, and SMCTA. Subtask 6.6 - Respond to Public Comments on Draft ED Written comment responses will be prepared. It is assumed that all comments can be addressed through revisions to the ED text, and that further environmental studies or evaluation of additional alternatives will not be necessary. For purposes of the project budget, it is assumed that up to 50 written and oral comments may be submitted. Revisions to the environmental technical studies are not included in this scope of services. Subtask 6.7 - First Administrative Final ED A first administrative final ED will be prepared incorporating revisions to the document in response to public and agency comments. Copies of the comments and the responses to comments will be included as a new appendix. A PDF/Word copy and up to five paper copies will be provided for review. In addition, CONSULTANT will prepare and submit to Caltrans the following items required by NEPA assignment:  Environmental Document Checklist  External Certifications—Environmental Document Quality Control Review Certification EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 24 Subtask 6.8 - Second Administrative Final ED Caltrans and CITY comments would be responded to and a second administrative ED prepared. Up to five paper copies along with Word and PDF copies will be provided for review. Subtask 6.9 - Final ED The Final ED would be forwarded to Caltrans for circulation and approval by Caltrans management. Twenty-five paper copies of the signed document will be provided to Caltrans and CITY for distribution. Fifty CD copies will also be provided. A PDF copy of the ED will be provided to Caltrans, CITY, and SMCTA for posting on their websites. A Word copy of the ED will be provided to Caltrans, CITY, and SMCTA. If Caltrans requests, elected officials letters can be prepared and provided to Caltrans for signature. Subtask 6.10 - Draft Findings and Record of Decision An administrative draft of the findings will be prepared for use by Caltrans. TASK 7: PROJECT REPORT Draft and Final Project Report. The approved PSR for the project provided agreement on the design concept, design scope, schedule and estimated cost of the project for future programming. The project will require Caltrans environmental clearance and Caltrans approval of the Project Report (PR). A Draft Project Report (DPR) is prepared to obtain approval to publicly circulate the Draft ED and to schedule a public hearing. The Final Project Report is used to recommend that the Build Alternative be approved and that the project proceed to the final design phase. Task 7.1 - Draft Project Report A Draft Project Report (DPR) is first prepared. The DPR documents the need for the project, summarizes key points from the environmental document, and summarizes scope, cost and overall impacts to enable an informed decision to be made to proceed toward DED circulation and project approval. Subtask 7.1.1 - First Draft Project Report Task 6: Deliverables  First Administrative Draft Environmental Document (DED)  Second Admin DED  DED for public circulation  First Admin Final Environmental Document (FED)  Second Admin Final Environmental Document (FED)  Final Environmental Document (FED)  Draft Findings and Record of Decision EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 25 The DPR would be prepared based on the project description, technical reports and other studies developed during the course of the project. Subtask 7.1.2 - Second Draft Project Report Based on Caltrans and local agency comments, a second Draft Project Report will be prepared. It is assumed that Caltrans will provide a final review. Subtask 7.1.3 - Draft Project Report Approval Caltrans comments will be addressed and the DPR will be finalized and submitted for approval. Task 7.2 - Prepare Final Project Report The DPR is revised following circulation of the DED, consideration of public comments, and the selection of the Preferred Alternative. The Final Environmental Document (FED) is then approved by Caltrans to reach environmental clearance. At which point, Caltrans would approve the Project Report. Subtask 7.2.1 - First Project Report The DPR is revised following circulation of the DED, consideration of public comments, and the selection of the Preferred Alternative. First submittal of the PR is prepared incorporating comment responses and revisions to the document in response to comments. Subtask 7.2.2 - Second Project Report Comments are received from Caltrans and other agencies and incorporated into the PR, which is then submitted for final review. Subtask 7.2.3 - Project Report Approval Comments are received from Caltrans and other agencies and incorporated into the PR, which is then submitted to Caltrans for approval. TASK 8: ASSESS UTILITY IMPACTS Subtask 8.1 - Exceptions to Encroachment Policy CONSULTANT will identify realistic utility relocation options and associated capital costs. CONSULTANT will then coordinate with Caltrans, utility companies and other affected stakeholders to investigate alternatives to specific utility relocations. If tentative agreement is reached on maintaining specific utilities within state right of way, a draft exception to longitudinal encroachment of that facility will be prepared and processed Task 7: Deliverables  First Draft Project Report  Second Draft Project Report  Draft Project Report Approval (DPR)  First Project Report  Second Project Report  Project Report Approval  EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 26 through Caltrans. CONSULTANT will maintain a log of all correspondence for this study. TASK 9: RIGHT OF WAY SERVICES Subtask Right-of-Way Data Sheet CONSULTANT will analyze right of way impacts and prepare detailed cost estimates. The cost estimates will address potential property acquisition costs, relocation assistance, severance damages, loss of business goodwill, and fixtures and equipment. The cost estimate deliverable will be provided in Caltrans Right of Way Data Sheet format. A draft Right of Way Data Sheet will be prepared for each of the alternatives. Upon submittal to Caltrans and receipt of comments, the Right of Way Data Sheet will be updated and finalized. Assumptions and limiting conditions will be incorporated into the estimate. The right of way cost estimate is not an appraisal and utilizes resources such as sales data and listings available in the market, field inspections and interviews with brokers and Assessor’s information. These types of resources and investigations do not require interaction with owners and no owner or occupant contacts will be initiated. CONSULTANT will provide proactive consulting and assist in identifying and analyzing particular property impacts and risks to the schedule. The project alternatives studied in the PSR-PDS document include potential impacts to a motel, restaurant, gas station, produce distribution facility, airport parking lots and several warehouses, among others. CONSULTANT will analyze the proposed areas to be acquired and possible severance damages in the right of way cost estimates. TASK 10: PUBLIC OUTREACH Subtask 10.1 Develop a Public Outreach Plan CONSULTANT will prepare a Community Outreach Plan document early on in the project. Work on the Community Outreach Plan will commence after a kick off meeting and will be completed in draft form within 30 days. The CONSULTANT will submit the draft Community Outreach Plan document to CITY for one round of review and comment. The plan will outline project communication protocols and clarify roles between CITY and the Project team, Caltrans, SMCTA and other key partners. It will outline in detail the timing and preparation needed for each community meeting. It will identify stakeholders and provide a detailed strategy for how best to gain input from various stakeholder groups (i.e. phone, in person stakeholder meetings, attendance at already organized stakeholder group meetings to present the project, or encourage attendance at the community meetings, etc.). Task 8: Deliverables  Exceptions to Longitudinal Encroachments of Utilities Memorandum Task 9: Deliverables  Right-of-Way Data Sheet EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 27 The plan will also document the website strategy, strategy and timing regarding collateral factsheets and their updates; as well as the media protocols. Subtask 10.2 Project Webpage CONSULTANT will provide CITY with the project information and prepare material necessary for maintaining an update project webpage on the main CITY website. This material will include project meeting notification flyers, community meeting presentation materials and project factsheets. Subtask 10.3 Fact Sheets The CONSULTANT will prepare and distribute on CITY website a factsheet regarding the project purpose, scope and schedule. It is assumed that two rounds of updates will be completed over the duration of the project. Subtask 10.4 Community Planning Meetings, Council Study Sessions, & Environmental Process Meetings CONSULTANT will prepare for, facilitate and attend up to three (3) planning oriented community meetings, four (4) Council Study Sessions and two (2) community meetings in support of the Caltrans’ environmental process during the duration of the project. The first set of community (#1) and Council Study Session (#1) meetings will focus on an overview of the Project and its purpose and schedule, existing conditions will be reviewed and the community and Council will add input on how and what to consider for possible solutions. The format is envisioned to be very interactive and community friendly use of displays, dots and maps are anticipated for the community meeting. At the Council study session similar information would be presented with ample opportunity for the Council to give their feedback and review feedback the community provided to the project team. At the second set of meetings, CONSULTANT will present a range of options and solutions to solve community identified issues to the community (#2). Feedback through interactive displays, maps, ranking of various project elements, is anticipated. At the second Council Study Session (#2) the community feedback would be tallied and discussed. Council would also be able to give their reflections on the options presented. At the third community meeting (#3), a narrowing of alternatives would be discussed as a ‘preferred set of project elements” would be being finalized. Perhaps two or three main variations would be highlighted. The Council (#3) would also see these alternatives and would be informed of community feedback. Council would give its thoughts and feedback with the understanding that the next step would be to move into the environmental process. The next set of community meetings would support the environmental process. Environmental Meeting (#1) would be a scoping meeting where formal scoping comments would be taken. Typically, these meetings start with an Open House staffed by the project team then move into a brief power point about the purpose and need for the project and review of suggested alternatives that meet the stated purpose and need. These would essentially be the alternatives developed throughout the three meeting community EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 28 planning process described above along with any alternatives or alternations Council would provide at its various Council Study Sessions. During the Scoping comments section of the meeting the format is generally very formal requiring questions be read or left in written form for the inclusion in the environmental documentation. A “hearing officer” is present to remind the attendees of the purpose and format for the meeting. The community is reminded that the answers to any impacts are not yet available and that the purpose of the meeting is to define issues for the environmental technical specialists (traffic and noise experts, etc.) to study. It is anticipated that CITY staff will bring the results of the scoping meeting to the Council’s attention via a project update but no Study Session is anticipated at this stage. At the second environmental meeting (#2) the Draft environmental document would be available for review. These meetings are typically scheduled at the front end of the formal comment period. Community members attending this meeting would find a PowerPoint review of the project, its purpose and need, the alternatives and the highlights of the environmental issues in the Draft document. Attendees would be educated on how to provide additional comments or questions into the process. At the Council Study Session (#4) during this phase of the project the Council would be similarly reviewing the content of the Draft environmental document and well as the comments from the community to date prior to the close of the comment period. The Council at this meeting could discuss and decide to agendize for a formal Council meeting whether they wished to provide comments for the Draft environmental document. It is assumed that CITY staff will handle the community meeting noticing and logistics– Newspaper announcements, e-mail blasts to community groups, securing the meeting facility, etc. Subtask 10.5 - Web Survey CONSULTANT will write a public survey and provide a link that can be put on CITY’s website. An on line survey is a very flexible platform for providing information about and collecting input on a wide range of planning projects. It enables the public to explore and provide feedback using a variety of input techniques. It is expected that a draft survey will be developed once alternatives are available for the stakeholders to weigh in on. At least a dozen questions will be developed for community input. Depending on survey technology chosen, the rankings could include ranking, rating, map input, comments and scenario/tradeoff exploration/voting. The draft survey in word format would be developed by CONSULTANT and would include one round of edits by CITY. Then the formal draft survey tool would be developed by CONSULTANT and would include a subsequent round of edits by CITY. Consistent with other CITY on line materials the survey will be conducted in English. Translation of the web material to any other language is not included. The survey will be available on line for at least two weeks. The survey results will be compiled by CONSULTANT into a draft PowerPoint for use by CITY. There will be one round of edits to the PowerPoint. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 29 Subtask 10.6 Develop and Maintain Project Database CONSULTANT will prepare (in coordination with CITY a database listing of interested/concerned stakeholders to be used in conjunction with distribution of materials and required noticing. One database will be prepared and updated up to two times, if needed. Subtask 10.7 Hotline and Speakers Scheduling CONSULTANT’s local contact will be available to answer phone and web requests for scheduling CITY /CONSULTANT team staff to speak at meetings such as Rotary, Chambers etc. It is assumed that up to 20 hours of support from a bi lingual local outreach consultant will be available for this task. Subtask 10.8 - Media Support CONSULTANT will provide draft meeting notices, press releases, ad copy and other media related collateral in coordination with CITY staff. One round of edits assumed for each and limited to support of the three formal community meetings. Subtask 10.9 Community Outreach Summary Report CONSULTANT will prepare a brief summary write up of all outreach suitable for use in the PA&ED documents. This document (expected to be approximately 10 pages in length) will document the input received by the project team through the various outreach methods (i.e. community meetings, stakeholder interviews, community meeting comment cards, etc.). There is one round of edits assumed for this document. Task 10: Deliverables  Develop a Community Outreach Plan  Project Webpage  Fact Sheets  Community Meeting Agendas & Summaries  Stakeholder Interview Outlines & Summaries  Web survey tool  Analysis of Survey PowerPoint  Database listing of interested/concerned stakeholders  Community Outreach Summary Report EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 30 ASSUMPTIONS The estimate of labor hours and time scheduled to perform the work is limited by the following assumptions and as may be noted elsewhere. Study Alternatives  The introduction of new study alternatives after environmental technical studies are complete is not included in the scope of services. Project Limits  The project limits will be based on the limits shown on the PSR- PDS. Right of entry  Encroachment permit applications to perform design activities within Caltrans and CITY right of way will be prepared by CONSULTANT for CITY’s signature. Mapping  Aerial topographic mapping within the project limits described above will be prepared by CONSULTANT. Topographic mapping outside of approved project limits is not included.  Mapping will be in English units and provided in MicroStation format. Survey  All surveys will conform to the current CALTRANS Surveys Manual. Datum’s will be 1983 NAD (Horizontal) and 1988 NAD (Vertical).  Caltrans will provide existing survey control. Monuments in the Route 101 right of way are assumed to be in Caltrans current coordinate system and not require a separate GPS survey to tie them into adjacent state facilities.  Survey work will be performed during daylight hours, based on an eight hours workday. Non-Standard Design Exceptions  One (1) mandatory and one (1) advisory Fact Sheet will be prepared for design exceptions associated with the Build Alternative. Traffic Studies  Traffic forecasts will be for year-2045  Accident data for the three years prior to the commencement of this study will be used.  Traffic Engineering Performance Assessment (TEPA) is not included in the Scope of Services. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 31 Value Analysis Studies  Value Analysis is an independent Study and will be undertaken by CITY.  CONSULTANT will provide support only for this effort, as described in the scope above. Project Report Process  Preparation of a Supplemental PSR/PDS or separate PSR document is not included.  Caltrans and CITY will execute a Cooperative Agreement for the PA&ED.  Freeway Agreement are not needed at this time. Environmental Review Process  An IS/EA document is assumed in compliance with CEQA and NEPA requirements  Caltrans will be the lead agency for CEQA and Caltrans will be the delegated lead agency for NEPA  Environmental permit applications are not included in this scope of services Cultural Studies  A ‘Negative’ report format is assumed  Extended Phase I testing in support of the ASR identification is not included. Biological Studies  A single season survey will be provided. Surveys over multiple seasons are not assumed. If a survey season is missed based on the Notice To Proceed, the survey would need to be performed the following season.  If a positive determination (presence) is made of special status species as a result of the surveys, or by USFWS or NOAA/NMFS opinion, additional consultation, coordination, studies, and/or mitigation may be required. This effort is not included  Environmental permitting is not included  Detailed development of mitigation is not included Noise Studies  A workplan identifying where noise measurements will be taken and how impacts and mitigation/abatement will be evaluated, will be prepared for review and approval prior to beginning field studies Visual Impact Studies  Four (4) computer generated photo-simulations of changes to the visual environment will be provided. Views will be approved by CITY and PDT prior to generating photo-simulations.  A shadow study is not included. Public Outreach  Three (3) Planning Oriented Community Meetings EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 32  Four (4) Council Study Sessions  One (1) Community Scoping Meeting will be provided.  One (1) Community Public Meeting will be provided.  Two (2) newsletters will be provided. Right of Way  State Right-of-Way Maps will be available from Caltrans.  Right-of-Way delineation will be based on as-built information. No field verification is proposed at this stage of design.  Right of way hard copy and appraisal maps; temporary construction easements; and legal descriptions are not included in the scope of services.  Title reports will not be included. Units  All project deliverables will be prepared in English units. Drainage/Hydrology  CONSULTANT will not perform scour analysis for any watercourses in the project area.  Detailed floodplain analysis other than the specified in the scope of work, is not included Utilities  Utility relocations are for study alternatives only  Utility agreements will not be prepared  Fees may be required by Utility Companies. Geotechnical  No subsurface exploration or laboratory testing will be performed. Pavement  Existing pavement does not require any analysis or testing. Landscaping  Study of one landscape concepts are included  Irrigation design/planning are not included. Reviews and submittals  CONSULTANT will submit technical reports once in draft and once in final form, the intent being one review and one revision per document, unless otherwise specified. Project Management  Project management activities are provided for a 24-month period starting from Notice To Proceed.  Meeting Minutes includes up to one round of edits. EXHIBIT A DR A F T US 101/PRODUCE AVENUE INTERCHANGE PROJECT PA&ED November 11, 2016 33 Encroachment Permit and Permit Fees  Encroachment Permit and Permit Fees are not included in this scope. Materials and information provided by others  Relevant data from previous/ongoing studies in the project area  Utility record drawings  As-built construction plans  Right-of-way record maps  Survey controls  Log of Test Borings, Foundation Reports, Foundation Reviews, and field records of pile driving logs for the construction of existing structures. EXHIBIT A DR A F T EXHIBIT B COMPENSATION SCHEDULE DRAFT US Route 101 / Produce Avenue Interchange Project Project Approval/Environmental Documentation (PA&ED) Estimated Cost Summary Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Task 9 Task 10 TOTAL Project Management Traffic Forecast and Operations Analysis Preliminary Engineering Environmental Technical Studies Engineering Technical Studies Environmental Document Project Report Assess Utility Impacts Right of Way Services Community Outreach LABOR AECOM (Civil)$318,949 $47,983 $335,098 $33,344 $262,167 $21,691 $299,344 $13,541 $10,926 $66,262 $1,409,304 AECOM (Environmental)$26,516 $0 $0 $283,562 $0 $198,595 $0 $0 $0 $40,110 $548,783 AECOM (Geotech)$0 $0 $0 $0 $87,097 $0 $0 $0 $0 $0 $87,097 AECOM (Structures)$5,934 $0 $24,622 $0 $126,240 $0 $0 $0 $0 $0 $156,796 AECOM (Traffic)$0 $249,433 $0 $0 $34,402 $0 $0 $0 $0 $0 $283,835 Labor Escalation $11,800 $9,987 $12,079 $10,642 $17,123 $7,397 $10,052 $455 $367 $3,572 $83,474 SUBCONSULTANTS ARWS $0 $0 $0 $0 $0 $0 $0 $0 $16,260 $0 $16,260 Apex Strategies $0 $0 $0 $0 $0 $0 $0 $0 $0 $99,825 $99,825 WRECO $0 $0 $0 $0 $78,300 $0 $0 $0 $0 $0 $78,300 Alta Planning + Design $0 $0 $50,040 $0 $0 $0 $0 $0 $0 $0 $50,040 Baymetrics $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 Illingworth & Rodkin $0 $0 $0 $22,650 $0 $0 $0 $0 $0 $0 $22,650 Kittelson & Associates $0 $49,184 $0 $0 $0 $0 $0 $0 $0 $0 $49,184 Towill $0 $0 $20,000 $0 $0 $0 $0 $0 $0 $0 $20,000 Value Management Strategies $0 $0 $25,000 $0 $0 $0 $0 $0 $0 $0 $25,000 William Kanemoto $0 $0 $0 $37,160 $0 $0 $0 $0 $0 $0 $37,160 Sub Markup $0 $1,184 $1,901 $1,196 $1,566 $0 $0 $0 $325 $1,997 $8,168 DIRECT COSTS Printing $500 $0 $0 $0 $1,500 $2,500 $2,000 $0 $0 $60 $6,560 Postage, Travel, Misc.$500 $1,000 $500 $1,500 $500 $1,000 $500 $200 $300 $1,500 $7,500 ODC Markup $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $364,199 $368,771 $469,240 $390,054 $608,895 $231,184 $311,896 $14,195 $28,178 $213,326 $2,999,937 11/15/2016 EX H I B I T B DRAFT Exhibit 2 US Route 101 / Produce Avenue Interchange Project Project Approval/Environmental Documentation (PA&ED) LABOR HOURS ESTIMATE AECOM LABOR SUBCONSULTANTS ODCs ID CODE DELIVERABLE Ra m s e y H i s s e n , Pr o j e c t M a n a g e r Ma r i a S e d g h i - DP M Le a d P r o j e c t En g i n e e r Sr . P r o j e c t E n g i n e e r Pr o j e c t C o n t r o l s Sr . C i v i l E n g i n e e r Pr o j e c t E n g i n e e r St a f f E n g i n e e r CA D Ad m i n Ge o t e c h n i c a l Ma n a g e r Ge o t e c h n i c a l S r . En g i n e e r Ge o t e c h n i c a l En g i n e e r Sy e d K a z m i - St r u c t u r e s M a n a g e r Sr . B r i d g e E n g i n e e r St r u c t u r a l S t a f f En g i n e e r St r u c t u r e C A D Ra v i P u t t a g u n t a - Tr a f f i c M a n a g e r Sr . T r a f f i c E n g i n e e r Tr a f f i c E n g i n e e r Je f f Z i m m e r m a n , En v i r o n m e n t a l Ma n a g e r Sr . E n v Pr o f e s s i o n a l En v P r o f e s s i o n a l Re s e a r c h T e c h AE C O M L A B O R TO T A L AR W S Ap e x S t r a t e g i e s WR E C O Al t a P l a n n i n g + De s i g n Ba y m e t r i c s Il l i n g w o r t h & R o d k i n Ki t t e l s o n & As s o c i a t e s To w i l l Va l u e M a n a g e m e n t St r a t e g i e s Wi l l i a m K a n e m o t o To t a l Pr i n t i n g Po s t a g e , T r a v e l , Mi s c . To t a l C o s t CVL CVL CVL CVL CVL CVL CVL CVL CVL CVL GEO GEO GEO STR STR STR STR TRF TRF TRF ENV ENV ENV ENV SUB SUB SUB SUB SUB SUB SUB SUB SUB SUB ODC ODC 1.1 Project Administration 40 80 40 160 160 100 100 $32,174 1.2 Project Schedule 20 60 20 100 100 $22,586 1.3 Project Coordination 80 20 40 140 140 $22,423 1.4 PDT Meetings 80 140 130 60 130 50 590 590 200 200 $122,819 1.5 Technical Meetings 40 70 40 70 24 20 10 274 274 200 200 $63,288 1.6 Invoices/Progress Reports 20 80 30 40 40 210 210 $39,942 1.7 Risk Management 40 20 10 70 70 $14,239 1.8 Quality Management Plan (QMP)10 60 40 10 10 10 20 160 160 $31,169 1.9 Project Files 30 10 10 10 10 20 90 90 $15,561 Task 1 Subtotal 210 640 310 160 50 20 10 0 0 160 0 0 0 24 0 0 0 0 0 0 0 0 150 60 1,794 0 0 0 0 0 0 0 0 0 0 1,794 500 500 $364,199 2.1 Existing Conditions 0 0 200 $200 2.1.1 Study Approach and Methodology 4 8 8 16 16 52 $9,263 2.1.2 Data Collection 4 8 16 20 48 100 $18,263 2.1.3 Existing Data Processing 10 10 4 16 40 80 $12,576 2.1.4 Existing Conditions Analysis 4 10 40 60 114 $17,301 2.1.5 Existing Conditions Memo 2 10 16 40 68 $10,437 2.2 Traffic Forecasts 0 $0 2.2.1 Traffic Forecasting Development 0 52 200 $11,444 2.2.2 Check Validation of Base Year Model in Study Area 0 50 200 $11,012 2.2.3 Prepare Design Year Model Inputs 0 50 200 $11,012 2.2.4 Develop Design Year Traffic Forecasts 0 40 100 $8,750 2.2.5 Develop Opening Year Forecasts 0 20 100 $4,425 2.2.6 Traffic Forecasting Documentation 0 20 $4,325 2.3 Future Traffic Operations Analysis 100 280 440 820 $124,470 2.4 Traffic Data for Environmental Technical Studies 4 8 20 40 40 112 $19,214 2.5 Intersection Control Evaluation (ICE)10 10 20 20 40 10 16 16 40 182 $34,962 2.6 Traffic Operations Analysis Report 0 $0 2.6.1 Existing Conditions 10 20 20 50 $8,293 2.6.2 Construction Year Conditions 12 20 32 64 $10,212 2.6.3 Design Year Conditions 12 20 32 64 $10,212 2.6.4 Admin Draft TOAR 4 10 10 4 12 20 32 92 $16,763 2.6.5 Draft TOAR 12 20 32 64 $10,212 2.6.6 Final TOAR 10 10 10 12 16 16 74 $15,426 Task 2 Subtotal 24 48 76 24 0 40 10 0 0 0 0 0 0 0 0 0 0 246 556 860 0 0 0 0 1,884 0 0 0 0 100 0 232 0 0 0 0 0 1,000 $368,771 3.1 Data Collection & Review 0 50 100 $6,220 3.2 Project Implementation Plan 8 30 15 16 15 24 64 172 172 $29,109 3.3 Mapping 4 8 4 10 4 30 167 197 $27,283 3.4 Initial Alternative Screening 0 70 70 100 $8,668 3.4.1 Develop Criteria to be Used to Identify a Reasonable Range of Alternatives 10 10 20 30 20 90 $15,072 3.4.2 Propose Range of Alternatives and Evaluate Alternatives 10 10 20 30 20 90 $15,072 3.4.3 Select Alternatives to be Carried into the Environmental Document 10 10 10 20 40 20 110 $20,156 3.5 Update Alternatives 30 30 30 100 110 96 31 427 50 477 100 $75,207 3.6 Nonstandard Geometric Features 4 50 30 40 200 200 60 80 40 40 744 744 $127,973 3.7 Preliminary Engineering Drawings 4 10 12 30 12 36 26 130 100 230 100 $35,995 3.8 Phased Implementation Plan 4 10 12 30 12 36 26 130 100 230 100 $35,995 3.9 Preliminary Cost Estimate 10 10 10 20 36 40 126 47 173 $28,193 3.10 Value Engineering 10 10 10 10 6 40 86 200 286 $44,297 Task 3 Subtotal 54 158 153 216 0 409 542 372 111 0 0 0 0 40 80 0 0 0 0 0 0 0 0 0 2,135 0 0 0 417 0 0 0 167 200 0 2,579 0 500 $469,240 4.1 Environmental Scoping 10 10 10 20 60 80 20 210 210 $36,578 4.2 Purpose and Need/Project Description 10 10 10 40 120 20 210 210 $32,772 4.3 Cultural Resources 12 60 150 140 362 362 $49,375 4.4 Visual and Aesthetics 10 10 20 24 40 104 280 384 500 $55,493 4.5 Phase I Hazardous Waste Assessment 8 20 130 158 158 $23,817 4.6 Community Impact Assessment, Section 4(f) Properties and BCDC Jurisdiction 4 4 4 10 40 100 120 282 282 500 $39,710 4.7 Natural Environment Study, Biological Assessment, & Wetland Delineation 18 40 100 50 208 208 $30,615 4.8 Air Quality, Greenhouse Gas, & MSAT Reports 4 4 10 50 80 10 158 158 $25,431 4.9 Noise Impact Report & Noise Abatement Decision Report 10 24 30 64 151 215 500 $33,315 4.10 Paleontology 10 20 60 90 90 $14,356 4.11 Climate Change and Energy 10 20 10 40 40 $7,287 4.12 Water Quality Assessment 4 4 8 24 40 $7,845 4.13 Final Technical Reports 10 20 20 20 40 40 40 190 $33,461 Task 4 Subtotal 24 62 62 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 166 462 870 470 2,116 0 0 0 0 0 151 0 0 0 280 2,317 0 1,500 $390,054 Environmental Technical Studies 3. Preliminary Engineering Traffic Forecast and Operations Analysis Project Management X:\City of SSF\US 101-Produce PA&ED\100_PM\Contract\Scope & Cost -11-04-16\Cost\US 101-Produce Ave PA-ED Draft Proposal Fee Estimate_11-15-16.xlsx 11/15/2016 EX H I B I T B DRAFT Exhibit 2 US Route 101 / Produce Avenue Interchange Project Project Approval/Environmental Documentation (PA&ED) LABOR HOURS ESTIMATE AECOM LABOR SUBCONSULTANTS ODCs ID CODE DELIVERABLE Ra m s e y H i s s e n , Pr o j e c t M a n a g e r Ma r i a S e d g h i - DP M Le a d P r o j e c t En g i n e e r Sr . P r o j e c t E n g i n e e r Pr o j e c t C o n t r o l s Sr . C i v i l E n g i n e e r Pr o j e c t E n g i n e e r St a f f E n g i n e e r CA D Ad m i n Ge o t e c h n i c a l Ma n a g e r Ge o t e c h n i c a l S r . En g i n e e r Ge o t e c h n i c a l En g i n e e r Sy e d K a z m i - St r u c t u r e s M a n a g e r Sr . B r i d g e E n g i n e e r St r u c t u r a l S t a f f En g i n e e r St r u c t u r e C A D Ra v i P u t t a g u n t a - Tr a f f i c M a n a g e r Sr . T r a f f i c E n g i n e e r Tr a f f i c E n g i n e e r Je f f Z i m m e r m a n , En v i r o n m e n t a l Ma n a g e r Sr . E n v Pr o f e s s i o n a l En v P r o f e s s i o n a l Re s e a r c h T e c h AE C O M L A B O R TO T A L AR W S Ap e x S t r a t e g i e s WR E C O Al t a P l a n n i n g + De s i g n Ba y m e t r i c s Il l i n g w o r t h & R o d k i n Ki t t e l s o n & As s o c i a t e s To w i l l Va l u e M a n a g e m e n t St r a t e g i e s Wi l l i a m K a n e m o t o To t a l Pr i n t i n g Po s t a g e , T r a v e l , Mi s c . To t a l C o s t CVL CVL CVL CVL CVL CVL CVL CVL CVL CVL GEO GEO GEO STR STR STR STR TRF TRF TRF ENV ENV ENV ENV SUB SUB SUB SUB SUB SUB SUB SUB SUB SUB ODC ODC Project Management 5.1 Preliminary Right of Way (R/W) Requirements 4 10 10 20 2 20 12 78 78 $15,050 5.2 Utility Coordination 40 20 20 8 100 60 80 328 328 $50,916 5.3 Preliminary SC/TH & TMP 20 10 30 45 80 20 100 60 365 365 100 100 $59,304 5.4 Storm Water Data Report 10 10 4 24 200 224 $29,834 5.5 Drainage Impact Report and HydroMod 10 10 4 24 240 264 $34,826 5.6 Location Hydraulic Study 10 10 10 4 34 200 234 $32,200 5.7 Advance Planning Studies (APS)24 10 10 20 20 120 240 210 230 10 894 894 100 100 $148,796 5.8 Preliminary Geotechnical Report 12 10 20 10 10 70 190 190 512 512 200 100 $96,965 5.9 Construction Cost Estimate & Schedule 20 20 20 35 60 20 175 175 100 $30,611 5.10 Highway Plan Sheets 20 20 35 60 20 40 195 195 300 $32,823 5.11 Design Exceptions 4 15 20 40 20 99 99 300 100 $18,435 5.12 Landscape & Aesthetics Concept 8 6 10 12 36 36 $6,417 5.13 Life Cycle Cost Analysis 10 10 10 10 20 40 100 100 $15,861 5.14 Final Engineering Technical Reports 10 20 10 10 30 20 20 20 54 194 194 400 100 $36,855 Task 5 Subtotal 18 194 171 170 0 227 442 192 150 0 70 210 190 120 240 210 230 10 154 60 0 0 0 0 3,058 0 0 640 0 0 0 0 0 0 0 8,332 1,500 500 $608,895 Environmental Document 6.1 Confirm Type of Environmental Document 8 8 16 16 $3,219 6.2 Identity Required Permits and Approvals 6.3 First Administrative Draft ED 4 10 10 20 60 80 80 264 264 400 100 $41,124 6.4 Second Administrative Draft ED 16 60 80 80 236 236 400 100 $34,649 6.5 Public Circulation Draft ED/Public Meeting 4 10 10 12 40 60 80 216 216 400 100 $32,859 6.6 Respond to Public Comments on Draft ED 10 60 80 150 150 200 $24,779 6.7 First Administrative Final ED 4 10 10 10 60 80 40 214 214 400 200 $34,916 6.8 Second Administrative Final ED 12 40 80 20 152 152 400 100 $23,882 6.9 Final ED 4 10 10 8 40 60 132 132 400 100 $23,723 6.10 Draft Findings and Record of Decision 8 24 40 72 72 100 100 $12,033 Task 6 Subtotal 16 40 40 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 104 392 560 300 1,452 0 0 0 0 0 0 0 0 0 0 1,452 2,500 1,000 $231,184 Project Report 7.1 Draft Project Report 0 0 7.1.1 First Draft Project Report 20 100 60 20 60 40 32 120 10 462 462 400 100 $82,243 7.1.2 Second Draft Project Report 4 90 30 30 40 40 18 20 8 280 280 400 100 $50,719 7.1.3 Draft Project Report Approval 4 60 30 30 40 12 6 10 8 200 200 200 $38,173 7.2 Final Project Report 7.2.1 First Project Report 10 80 60 40 80 48 24 40 8 390 390 400 100 $72,401 7.2.2 Second Project Report 4 60 40 20 40 36 12 10 8 230 230 400 100 $42,784 7.2.3 Project Report Approval 4 60 30 10 6 6 10 8 134 134 200 100 $25,576 Task 7 Subtotal 46 450 250 150 0 260 182 98 210 50 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,696 0 0 0 0 0 0 0 0 0 0 1,696 2,000 500 $311,896 Assess Utility Impacts 8.1 Exceptions to Encroachment Policy 4 10 20 32 12 78 78 200 $14,195 Task 8 Subtotal 0 4 10 20 0 0 32 12 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 78 0 0 0 0 0 0 0 0 0 0 78 0 200 $14,195 Right of Way Services 9.1 Right-of-Way Data Sheet 10 10 10 10 20 60 132 192 300 $28,178 Task 9 Subtotal 0 10 10 10 0 10 20 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 60 132 0 0 0 0 0 0 0 0 0 192 0 300 $28,178 Community Outreach 10.1 Develop a Community Outreach Plan 2 8 8 18 20 38 $9,221 10.2 Project Webpage 10 10 20 4 44 6 50 200 $10,326 10.3 Fact Sheets 4 10 10 5 4 33 10 43 200 $10,233 10.4 Community Planning Meetings, Council Study Sessions, & Environmental Process Meetings 30 30 30 20 12 32 64 60 40 40 358 237 595 60 900 $137,152 10.5 Web Survey 4 8 12 10 22 $5,654 10.6 Develop and Maintain Project Database 12 12 10 22 $4,926 10.7 Hotline and Speakers Scheduling 8 8 40 48 $12,634 10.8 Media Support 4 4 20 24 200 $6,517 10.9 Community Outreach Summary Report 10 10 20 20 60 10 70 $16,663 Task 10 Subtotal 50 100 70 20 0 37 32 0 0 0 0 0 0 0 0 0 0 0 0 0 64 96 40 40 549 0 363 0 0 0 0 0 0 0 0 912 60 1,500 $213,326 Total Project Hours 442 1,706 1,152 770 50 1,003 1,270 674 471 210 70 210 190 184 320 210 230 256 710 920 334 950 1,620 870 14,822 132 363 640 417 100 151 232 167 200 280 19,352 6,560 7,500 $2,999,937 Engineering Technical Studies X:\City of SSF\US 101-Produce PA&ED\100_PM\Contract\Scope & Cost -11-04-16\Cost\US 101-Produce Ave PA-ED Draft Proposal Fee Estimate_11-15-16.xlsx 11/15/2016 EX H I B I T B DR A F T EXHIBIT C INSURANCE CERTIFICATES DR A F T [OPTIONAL] EXHIBIT D FORM 590 DR A F T Form 590 C2 (REV. 2003)59003103 File this form with your withholding agent. (Please type or print) Withholding Exemption Certificate (This form can only be used to certify exemption from nonresident withholding under California R&TC Section 18662. This form cannot be used for exemption from wage withholding.) YEAR 20 CALIFORNIA FORM 590 Note: Failure to furnish your identification number will make this certificate void. I certify that for the reasons checked below, the entity or individual named on this form is exempt from the California income tax withholding requirement on payment(s) made to the entity or individual. Read the following carefully and check the box that applies to the vendor/payee: Individuals — Certification of Residency: I am a resident of California and I reside at the address shown above. If I become a nonresident at any time, I will promptly inform the withholding agent. See instructions for Form 590, General Information D, for the definition of a resident. Corporations: The above-named corporation has a permanent place of business in California at the address shown above or is qualified through the California Secretary of State to do business in California. The corporation will withhold on payments of California source income to nonresidents when required. If this corporation ceases to have a permanent place of business in California or ceases to be qualified to do business in California, I will promptly inform the withholding agent. See instructions for Form 590, General Information E, for the definition of permanent place of business. Partnerships: The above-named partnership has a permanent place of business in California at the address shown above or is registered with the California Secretary of State, and is subject to the laws of California. The partnership will file a California tax return and will withhold on foreign and domestic nonresident partners when required. If the partnership ceases to do any of the above, I will promptly inform the withholding agent. Note: For withholding purposes, a Limited Liability Partnership is treated like any other partnership. Limited Liability Companies (LLC): The above-named LLC has a permanent place of business in California at the address shown above or is registered with the California Secretary of State, and is subject to the laws of California. The LLC will file a California tax return and will withhold on foreign and domestic nonresident members when required. If the LLC ceases to do any of the above, I will promptly inform the withholding agent. Tax-Exempt Entities: The above-named entity is exempt from tax under California or federal law. The tax-exempt entity will withhold on payments of California source income to nonresidents when required. If this entity ceases to be exempt from tax, I will promptly inform the withholding agent. Insurance Companies, IRAs, or Qualified Pension/Profit Sharing Plans: The above-named entity is an insurance company, IRA, or a federally qualified pension or profit-sharing plan. California Irrevocable Trusts: At least one trustee of the above-named irrevocable trust is a California resident. The trust will file a California fiduciary tax return and will withhold on foreign and domestic nonresident beneficiaries when required. If the trustee becomes a nonresident at any time, I will promptly inform the withholding agent. Estates — Certification of Residency of Deceased Person: I am the executor of the above-named person’s estate. The decedent was a California resident at the time of death. The estate will file a California fiduciary tax return and will withhold on foreign and domestic nonresident beneficiaries when required. CERTIFICATE: Please complete and sign below. Under penalties of perjury, I hereby certify that the information provided herein is, to the best of my knowledge, true and correct. If conditions change, I will promptly inform the withholding agent. Vendor/Payee’s name and title (type or print) _____________________________________________________________________ Vendor/Payee’s signature ________________________________________________________Date _____________________ For Privacy Act Notice, get form FTB 1131 (individuals only). Withholding agent’s name Vendor/Payee’s nameVendor/Payee’s Social security number SOS no. California corp. no.FEIN Vendor/Payee’s address (number and street)APT no.Private Mailbox no.Vendor/Payee’s daytime telephone no. () City State ZIP Code DR A F T Form 590 Instructions (REV. 2003) Instructions for Form 590 Withholding Exemption Certificate References in these instructions are to the California Revenue and Taxation Code (R&TC). General Information APurpose Use Form 590 to certify an exemption from nonresident withholding. Complete and present Form 590 to the withholding agent. The withholding agent will then be relieved of the withholding requirements if the agent relies in good faith on a completed and signed Form 590 unless told by the Franchise Tax Board (FTB) that the form should not be relied upon. Important – This form cannot be used for exemption from wage withholding. Any questions regarding wage withholding should be directed to the California Employment Development Department. Do not use Form 590 if you are a seller of California real estate. Sellers of California real estate should use Form 593-C, Real Estate Withholding Certificate. BLaw R&TC Section 18662 requires withholding of income or franchise tax on payments of California source income made to nonresidents of this state. Withholding is required on: •Payments to nonresidents for services rendered in California; •Distributions of California source income made to domestic nonresident partners and members and allocations of California source income made to foreign partners and members; •Payments to nonresidents for rents if the payments are made in the course of the withholding agent’s business; •Payments to nonresidents for royalties for the right to use natural resources located in California; •Distributions of California source income to nonresident beneficiaries from an estate or trust; and •Prizes and winnings received by nonresidents for contests in California. For more information on withholding and waiver requests, get FTB Pub. 1017, Nonresident Withholding Partnership Guidelines, and FTB Pub. 1023, Nonresident Withholding Indepen- dent Contractor, Rent and Royalty Guidelines. To get a withholding publication see General Information G. CWho can Execute this Form Form 590 can be executed by the entities listed on this form. Note: In a situation where payment is being made for the services of a performing entity, this form can only be completed by the performing entity or the performing entity’s partnership or corporation. It cannot be completed by the performing entity’s agent or other third party. Note: The grantor of a revocable/grantor trust shall be treated as the vendor/payee for withholding purposes. Therefore, if the vendor/ payee is a revocable/grantor trust and one or more of the grantors is a nonresident, withhold- ing is required. If all of the grantors of a revocable/grantor trust are residents, no withholding is required. Resident grantors can check the box on Form 590 labeled “Individuals — Certification of Residency.” DWho is a Resident A California resident is any individual who is in California for other than a temporary or transitory purpose or any individual domiciled in California who is absent for a temporary or transitory purpose. An individual domiciled in California who is absent from California for an uninterrupted period of at least 546 consecutive days under an employment-related contract is considered outside California for other than a temporary or transitory purpose. Note: Return visits to California that do not total more than 45 days during any taxable year covered by the employment contract are considered temporary. This provision does not apply if an individual has income from stocks, bonds, notes, or other intangible personal property in excess of $200,000 in any taxable year in which the employment-related contract is in effect. A spouse who is absent from California for an uninterrupted period of at least 546 days to accompany a spouse who is under an employ- ment-related contract is considered outside of California for other than a temporary or transitory purpose. Generally, an individual who comes to California for a purpose which will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident. For assistance in determining resident status, get FTB Pub. 1031, Guidelines for Determining Resident Status, or call the Franchise Tax Board at (800) 852-5711 or (916) 845-6500 (not toll-free). EWhat is a Permanent Place of Business A corporation has a permanent place of business in California if it is organized and existing under the laws of California or if it is a foreign corporation qualified to transact intrastate business by the California Secretary of State. A corporation that has not qualified to transact intrastate business (e.g., a corporation engaged exclusively in interstate commerce) will be considered as having a permanent place of business in California only if it maintains a permanent office in California that is perma- nently staffed by its employees. FWithholding Agent Keep Form 590 for your records. Do not send this form to the FTB unless it has been specifically requested. Note: If the withholding agent has received Form 594, Notice to Withhold Tax at Source, only the performing entity can complete and sign Form 590 as the vendor/payee. If the performing entity completes and signs Form 590 indicating no withholding requirement, you must send a copy of Form 590 with Form 594 to the FTB. For more information, contact the Nonresident Withholding Section. See General Information G. The vendor/payee must notify the withholding agent if: •The individual vendor/payee becomes a nonresident; •The corporation ceases to have a permanent place of business in California or ceases to be qualified to do business in California; •The partnership ceases to have a permanent place of business in California; •The LLC ceases to have a permanent place of business in California; or •The tax-exempt entity loses its tax-exempt status. The withholding agent must then withhold. Remit the withholding using Form 592-A, Nonresident Withholding Remittance Statement, and complete Form 592, Nonresident Withholding Annual Return, and Form 592-B, Nonresident Withhold- ing Tax Statement. Get Instructions for Forms 592, 592-A, and 592-B for due dates and other withholding information. GWhere to get Publications, Forms, and Additional Information You can download, view, and print FTB Publications 1017, 1023, 1024, and nonresident withholding forms, as well as other California tax forms and publications not related to nonresident withholding from our Website at: www.ftb.ca.gov You can also have nonresident withholding forms faxed to you by calling (800) 998-3676. To have publications or forms mailed to you or to get additional nonresident withholding information, please contact the Withholding Services and Compliance Section. WITHHOLDING SERVICES AND COMPLIANCE SECTION FRANCHISE TAX BOARD PO BOX 651 SACRAMENTOCA95812-0651 Telephone:(888) 792-4900 (916) 845-4900(not toll-free) FAX:(916) 845-9512(24 hours a day, 7 days a week) Assistance for persons with disabilities: We comply with the Americans with Disabilities Act. Persons with hearing or speech impair- ments please call TTY/TDD (800) 822-6268. Asistencia bilingüe en español Para obtener servicios en español y asistencia para completar su declaración de impuestos/ formularios, llame al número de teléfono (anotado arriba) que le corresponde. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-375 Agenda Date:4/26/2017 Version:1 Item #:13. Report regarding a resolution approving Cooperative Agreement No.04-2597 with the State of California Department of Transportation for work elements performed for the Project Approval and Environmental Document for the US 101/ Produce Avenue Interchange Project.(Eunejune Kim, Public Works Director) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the Cooperative Agreement No.04 -2597 with the State of California Department of Transportation (Caltrans)for work elements performed for the Project Approval and Environmental Document (PA&ED)for the US 101/Produce Avenue Interchange Project. BACKGROUND/DISCUSSION On September 3 2015,the San Mateo County Transportation Authority (TA)approved a Measure A Highway Program grant in the amount of $3,000,000 to allow the City to start work on the Project Approval & Environmental Document phase for the US 101/Produce Avenue Interchange Project.In addition,City Council approved a match of $150,000 in non-federal funds to show the City's commitment to the Project. The City of South San Francisco is the sponsor of the project and is responsible for the PA&ED phase. Caltrans,as owner and operator of the facility,will at its own cost provide Independent Quality Assurance for work within its right-of-way,act as the Lead Agency for California Environmental Quality Act (CEQA)and National Environmental Policy Act (NEPA)activities,and approve the products of this phase of work.A Cooperative Agreement between Caltrans and the City is required to document respective obligations for the US 101/Produce Avenue Interchange Project PA&ED.Work elements during this phase of the project include provisions to perform Environmental Document Quality Control for CEQA and NEPA tasks and to coordinate, implement, renew, and amend any environmental permits identified in the planned project scope of work. FUNDING PA&ED preparation of the US 101 Produce Ave Interchange Project is funded from the Transportation Authority’s grant award of $3,000,000 from the Measure A 2015 Highway Program Funding Call -Tier II Projects Fund,and a city match of $150,000.The city match is in the approved Fiscal Year 2016/2017 CIP budget. The total cost for this phase is approximately $3,150,000. CONCLUSION The US 101 Produce Avenue Interchange will improve traffic circulation between the east and west portions of the City of South San Francisco.It is recommended that the Council adopt a resolution approving the Cooperative Agreement No.04-2597 with Caltrans for work elements performed for the Project Approval and Environmental Document (PA&ED) for the US 101/ Produce Avenue Interchange Project. City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-376 Agenda Date:4/26/2017 Version:1 Item #:13a. Resolution approving Cooperative Agreement No.04-2597 with the State of California Department of Transportation for work elements performed for the Project Approval and Environmental Document for the US 101/ Produce Avenue Interchange Project. WHEREAS,staff recommends approval of the Cooperative Agreement No.04-2597 with the State of California Department of Transportation (Caltrans)for work elements performed for the Project Approval and Environmental Document (PA&ED) for the US 101/ Produce Avenue Interchange Project; and WHEREAS,the US 101/Produce Avenue Interchange Project will ultimately construct an east-west connection across US 101,improve the connectivity to southbound and northbound 101,remove some of the non-standard features at this location, and provide new ramp configurations at Produce Avenue; and WHEREAS,on September 3,2015,the San Mateo County Transportation Authority (TA)approved a Measure A Highway Program grant in the amount of $3,000,000 to allow the City to start work on the PA&ED phase for the US 101/Produce Avenue Interchange Project; and WHEREAS,the City Council approved a match of $150,000 in non-federal funds to show the City's commitment to the Project and funding is in the 2016/17 CIP budget; and WHEREAS,the City of South San Francisco is the sponsor of the project and is responsible for the PA&ED phase; and WHEREAS,Caltrans,as owner and operator of the facility,will at its own cost provide Independent Quality Assurance for work within its right-of-way,act as the Lead Agency for California Environmental Quality Act (CEQA)and National Environmental Policy Act (NEPA)activities,and approve the products of this phase of work; and WHEREAS,the work elements during this phase of the project include provisions to perform Environmental Document Quality Control for CEQA and NEPA tasks and to coordinate,implement,renew,and amend any environmental permits identified in the planned project scope of work; and WHEREAS,the Cooperative Agreement sets forth the roles and responsibilities,as well as the general conditions between the City of South San Francisco and Caltrans; and WHEREAS,funding for this project is included in the City of South San Francisco’s fiscal year 2016-2017 Capital Improvement Program; and NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves the Cooperative Agreement No.04-2597 between the City of South San FranciscoCity of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-376 Agenda Date:4/26/2017 Version:1 Item #:13a. Council hereby approves the Cooperative Agreement No.04-2597 between the City of South San Francisco and State of California Department of Transportation. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Cooperative Agreement No.04-2597 on behalf of the City Council of South San Francisco,subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-246 Agenda Date:4/26/2017 Version:1 Item #:14. Report regarding Measure W Community Civic Campus update.(Marian Lee,Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) RECOMMENDATION It is recommended that the City Council review the information in this staff report.This is an information item. There are no actions for consideration at this time. BACKGROUND/DISCUSSION Following the last Measure W update to City Council on February 8,2017,several milestones have been achieved.Attachment 1 is a power point presentation summarizing milestones achieved and target milestones anticipated over the next several months.Attachment 2 is the budget summary for Fiscal Year 2016/2017 identifying the approved budget,funding allocated for contracts/work directives,expenditures for the quarter and expenditures to date and a listing of active service agreements. Project Delivery Method Update Since our last report to City Council,Kitchell has been working with staff in evaluating various options for project delivery.Determining the best delivery option is an important decision when embarking on any large scale/complex construction program/project.In all delivery options considered,there are three parties involved: the owner (City of South San Francisco),designer (to be selected),and builder/contractor (to be selected).For the Measure W Community Civic Campus Program, the preferred delivery options are: ·Design-Bid-Build (DBB) for the library and recreation facility; and ·Design-Build (DB) for the police and fire facilities. Based on input from staff and experience by Kitchell,the selected best delivery option for the Library and Recreation Center is DBB.For this building,the City would obtain a master architect to prepare 100%design under City direction.The City would then procure a contractor to build the facility through the traditional bid process.Key reasons for selecting the DBB method for the Library and Recreation facility is because this method provides the City with the greatest control over the entire design process,which can maximize community input and discussion. For the Police and Fire stations,the best delivery option is DB.For these buildings,the City would obtain one design-build team to both prepare 100%design and construct the facilities.The key reason for selecting the DB method is to maximize building performance,while knowing the project cost and schedule upfront and transferring the risk between the designer and the builder from the City to the DB team.As a precursor to issuing a DB package for the Police and Fire stations,we would first obtain a master architect to prepare approximately 15%design under City direction.This will allow the City to set the “bones”of the building before procuring a DB team to complete the design to 100%and build.Please note,if after 15%design,the City does not want to pursue DB,the master architect can be directed to complete the design and the City can complete the project using the traditional DBB approach. The recommended approach was presented to the Measure W Subcommittee and was supported by the City of South San Francisco Printed on 5/3/2017Page 1 of 3 powered by Legistar™ File #:17-246 Agenda Date:4/26/2017 Version:1 Item #:14. The recommended approach was presented to the Measure W Subcommittee and was supported by the Subcommittee members. California Environmental Quality Act (CEQA) Update The Notice of Preparation (NOP)was completed and issued on March 2,2017.This is the first step in the CEQA process for the project.Release of the Draft Supplemental Environmental Impact Report (DSEIR)for public review and comment is expected in June 2017.In the forty-five days following its publication,the public will have opportunity to formally comment on the DSEIR.The Final Supplemental Environmental Impact Report (FSEIR)is scheduled for completion by late fall/winter.The public will have another opportunity to formally submit comments when the FSEIR is released.Please know,the public can provide comments to staff at any time or during any of the scheduled public hearings for the DSEIR and FSEIR. Property Acquisition Update Since the last report to City Council,staff finalized appraisals for the former PUC parcels.A closed session with City Council and Successor Agency was held in March.Next steps include holding a closed session with the Oversight Board in May.Regarding the Kaiser property,staff had initial discussions with Kaiser for a City easement to accommodate the needs of the project.Staff is pursuing an easement agreement at no cost to the City.The next step is preparing a draft agreement for City Council approval.Follow up discussions with BART regarding their property is scheduled for the upcoming months. Additional Update The project team presented to the Measure W Citizens’Oversight Committee (COC)in February 2017.The project team provided an update on the Community Civic Campus project.The next project update to the COC is at its next regularly scheduled meeting on June 7, 2017. The project team presented to the Measure W Subcommittee in March 2017.The project team received guidance on the staff recommended project delivery method and process for seeking City Council approval on the COC financial audit memorandum.The Subcommittee supports the staff recommended project delivery method.Follow up on the COC financial audit memorandum is a separate agenda item on the April 26,2017 City Council agenda. Upcoming Milestones The following milestone dates are approximate and will be updated pending completion of the CEQA and architectural procurement process later this year. For the next three months, staff will be focused on: ·Completing the DSEIR, ·Completing the RFQ/P for architectural services, ·Completing the Program Master Schedule and Project Procedures Manual, and ·Acquiring land. FUNDING There is no funding impact. CONCLUSION The next update for City Council will be in approximately three months. City of South San Francisco Printed on 5/3/2017Page 2 of 3 powered by Legistar™ File #:17-246 Agenda Date:4/26/2017 Version:1 Item #:14. Attachments: 1.Presentation on 2017 Quarter 3 Project Update 2.2017 Quarter 3 Budget, Expense and Contract Report City of South San Francisco Printed on 5/3/2017Page 3 of 3 powered by Legistar™ MEASURE W – COMMUNITY CIVIC CAMPUS City Council Meeting – April 26, 2017 Prepared by Kitchell Program Management PROJECT DELIVERY METHOD UPDATE •Project Delivery Method Identified –Design-Bid-Build for Library and Recreation facility –Design-Build for Police and Fire facilities •Drafted RFQ/P Architectural Services –Master planning for campus –100% design for Library and Recreation facility –Schematic design/criteria documents for Police and Fire facilities MEASURE W – COMMUNITY CIVIC CAMPUS CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UPDATE •Issued Notice of Preparation (NOP) – March 2017 •Preparing Draft Supplemental Environmental Impact Report (DSEIR) –Site plan options definition –Building program assumptions –Review of previous transportation analysis MEASURE W – COMMUNITY CIVIC CAMPUS PROPERTY ACQUISITION UPDATE •Previously-Owned PUC Parcels (Oversight Board) –Appraisal completed –Closed session with City Council and Successor Agency regarding offer (March) –Closed session with Oversight Board regarding offer (May) •Kaiser Parcel –Initial discussion with Kaiser for City easement at no cost –Draft agreement to be prepared MEASURE W – COMMUNITY CIVIC CAMPUS ADDITIONAL UPDATES •Meeting with City Council Measure W Subcommittee (March) –Project Delivery Options –Citizen’s Oversight Committee Audit Letter Procedures •Meeting with Citizen’s Oversight Committee (February) –Overview of Community Civic Campus Project –Next update scheduled for June MEASURE W – COMMUNITY CIVIC CAMPUS MEASURE W – COMMUNITY CIVIC CAMPUS Q4 2017 TARGET MILESTONES •Complete DSEIR •Issue RFQ/P for Architectural Service •Complete Baseline Program Master Schedule •Complete Project Procedures Manual •Land Acquisition –Purchase old PUC parcels –Draft easement agreement with Kaiser –Begin drafting easement terms with BART Attachment 2 Measure W – Community Civic Campus Quarter 3 2017 Report The total FY 2016-2017 budget approved by City Council is $2.5 million. For Quarters 1, 2 and 3, $633,385 has been committed for project specific tasks. For Quarter 3, $40,521 was expended. See Table 1 below for more detailed information. Numbers are rounded to the nearest dollar and explains minor discrepancies in totals. TABLE 1 2016/2017 Budget 2016/2017 Committed Q3 Expended Q1, Q2 Expended Committed minus Expended Financial - Bond Management 100,000 81,724 81,724 Subtotal 100,000 81,724 81,724 Pre-Design - Traffic 70,000 61,594 34,968 26,627 - Environmental 200,000 96,490 96,490 - Appraisals / Offers 200,000 6,100 6,100 - Site Survey 100,000 22,072 10,582 11,490 - Site Planning 200,000 197,395 61,755 135,640 - Not Programmed 330,000 Subtotal 1,100,000 383,652 107,305 276,347 Program Management - PM Contract 750,000 167,280 39,792 127,488 - Outreach 200,000 - Office Supplies 5,000 729 729 - Not Programmed 345,000 Subtotal 1,300,000 168,009 40,521 127,488 TOTAL $2,500,000 $633,385 $40,521 $107,305 $485,559 Figure 1 provides a visual of the summary information in Table 1 - funding committed to work tasks and expended amounts to date relative to the budget approved for FY16-17. This graph (over time) will show at-a-glance the pace of spending and confirm commitments remaining within the approved budget. Figure 1 There are several consultant contracts in place to support the project work. Table 2 provides a list of the contractors that have and are providing a range of specialty services for this project. Table 2 Firm / Consultant Service Type Amount Approved Public Financial Management Financial $81,724 Nelson and Nygaard Traffic $3,804 Kimley Horn Traffic $57,790 Michael Baker CEQA $96,490 CSS Environmental Environmental $6,100 Schaaf & Wheeler Engineering $6,260 Sandis Engineering $8,750 Wilsey Ham Engineering $4,202 Exaro Engineering $2,860 Group 4 Planning $195,100 Mack 5 Cost Estimating $2,295 Kitchell Program Management $167,280 $324,651.74 $501,895.18 $633,385.18 $43,324.42 $108,033.91 $147,825.91 $- $500,000.00 $1,000,000.00 $1,500,000.00 $2,000,000.00 $2,500,000.00 2017-Q1 2017-Q2 2017-Q3 Measure W - Budget vs Commitment vs Expended Up to 03/31/17 Approved Budget Committed Expended City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-390 Agenda Date:4/26/2017 Version:1 Item #:15. Report regarding resolution approving Measure W Citizens’Oversight Committee memorandum independently confirming Fiscal Year 2015-2016 Measure W Revenues and Expenditures.(Mike Brosnan,Measure W Citizens’ Oversight Committee Chair) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the Measure W Citizens’ Oversight Committee (COC)memorandum independently confirming Fiscal Year 2015-2016 Measure W Revenues and Expenditures. BACKGROUND/DISCUSSION In November 2015,South San Francisco residents approved Measure W,a half-cent transactions and use tax. Pursuant to the Measure W resolution adopted by the City Council,members of the South San Francisco community were appointed to the COC, and the City Council adopted the COC bylaws by the end of 2016. The memorandum attached to the resolution independently confirms that the City received $1.49 million in Measure W revenues and spent $212 thousand in expenditures in accordance with the terms of Measure W for Fiscal Year 2015-2016 (FY15-16),as required by the COC bylaws.Each fiscal year that Measure W is in effect, the COC will provide a similar report to the City Council, transmitted through the City Manager’s office. The memorandum was presented to the City Council on February 8,2017,and after discussion,directed staff to agendize the item at a meeting of the Measure W Subcommittee,comprised of Councilmember Mark Addiego and Councilmember Rich Garbarino.The Subcommittee met on March 15,2017,and directed staff to implement the following procedures to ensure the Measure W review process is as transparent and streamlined as possible: 1.On a bi-monthly basis,make available hard copies of COC meeting materials and leave in the City Council office for review by City Council members; 2.On a quarterly basis,provide project quarterly updates (by project teams)to both City Council and the COC, which would include quarterly financial and contract information; 3.On an annual basis,request that the COC Chair present the annual audit memorandum to the City Council with a summary of what information was reviewed by the COC. CONCLUSION As directed,the COC meeting materials are now available in the City Council office and the project teams are scheduled to provide quarterly reports. The memorandum from the Measure W Citizens’Oversight Committee independently confirming that the FY 15-16 Measure W funds collected were spent in accordance with the terms of Measure W is attached (Attachment 1).The summary of information reviewed by the COC is also attached (Attachment 2).Staff requests City Council approval of the resolution approving Measure W Citizens’Oversight Committee City of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-390 Agenda Date:4/26/2017 Version:1 Item #:15. memorandum independently confirming Fiscal Year 2015-2016 Measure W Revenues and Expenditures. Attachments: 1.Measure W Citizens’ Oversight Committee FY 2015-2016 Memorandum 2.Summary of Measure W Documents City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ CITY OF SOUTH SAN FRANCISCO MEMORANDUM DATE: 01/10/17 TO: Mayor, Vice Mayor and Councilmembers FROM: Mike Brosnan, Interim Chair, Measure W Citizens’ Oversight Committee CC: Mike Futrell, City Manager SUBJECT: Confirmation of Fiscal Year 2015-16 Measure W Revenues and Expenditures Honorable Mayor, Vice Mayor, and Councilmembers, The purpose of this memo is to inform the City Council that the Measure W Citizen’s Oversight Committee acknowledges receipt of the Fiscal Year 2015-16 Comprehensive Annual Financial Report and independently confirms the Measure W funds were received and spent in accordance with the Measure W ballot measure language. Respectfully Submitted, Michael R. Brosnan Interim Chair, Measure W Citizen’s Oversight Committee Attachment 2 Attachment 2 Summary of Fiscal Year (FY) 2015-16 Measure W Documents Measure W Citizens' Oversight Committee Document Item Description Information Included 1 Measure W Citizens' Oversight Committee FY 2015-16 Memorandum Memorandum from the COC Chair with independent confirmation of FY 2015-16 Measure W revenues and expenditures. 2 Staff Report from 10/19/2016 A staff report that provides an accompanying narrative to the information transmitted via the Measure W financial reports. 3 Measure W FY 2015-16 Income Statement from 10/19/2016 A summary report of all FY 2015-16 Measure W revenues and expenditures. 4 Measure W FY 2015-16 Revenue Detail Report from 10/19/2016 A detailed report of all FY 2015-16 Measure W revenues, listing date received, amount and payee. 5 Measure W FY 2015-16 Expenditure Detail Report from 10/19/2016 A detailed report of all FY 2015-16 Measure W expenditures, listing date paid, amount, and vendor. 6 PowerPoint Presentation from 10/19/2016 A PowerPoint Presentation that visualized the FY 2015-16 Measure W staff report. 7 Audit Overview from Maze & Associates from 10/19/2016 An overview from the City's independent auditor describing the audit scope and process. 8 Staff Report from 12/07/2016 A staff report that provides an accompanying narrative to the information transmitted via the CAFR. 9 FY 2015-16 Comprehensive Annual Financial Report (CAFR)A report containing audited financial statements, including Measure W revenues and expenditures. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-437 Agenda Date:4/26/2017 Version:1 Item #:15a. Resolution approving Measure W Citizens’Oversight Committee memorandum independently confirming Fiscal Year 2015-2016 Measure W Revenues and Expenditures. WHEREAS,Measure W,a half-cent transactions and use tax,was approved by South San Francisco voters in November 2015; and WHEREAS the City Council of the City of South San Francisco,in accordance with the Measure W resolution, appointed members to the Measure W Citizens’Oversight Committee (COC)and adopted bylaws by the end of 2016; and WHEREAS pursuant to its committee bylaws,the COC has reviewed and independently confirmed that Fiscal Year 2015-16 (“FY15-16”) Measure W funds collected were spent in accordance with Measure W terms. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby accept the memorandum from the Measure W Citizens’Oversight Committee confirming that Measure W funds collected in FY15-16 were spent in accordance with Measure W terms. ***** City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-423 Agenda Date:4/26/2017 Version:1 Item #:16. Motion confirming payment registers for April 26, 2017. (Richard Lee, Director of Finance) The payments shown in the attached payment register are accurate and sufficient funds were available for payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ Payment Listing by Department for City Council Review Payments issued between and4/3/2017 4/16/2017 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION CITY ATTORNEY MEYERS, NAVE, RIBACK 4/12/2017 2580322017020208 E 100-04110-5003 73,932.34 FEB 2017 CITY ATTY FEES 405-001 Payments issued for CITY ATTORNEY $73,932.34 CITY CLERK CINTAS FIRST AID & SAFETY 4/5/2017 2578345007445963 E 100-02110-5020 48.47 CITY HALL -FIRST AID CABINET SUPPLY DAILY JOURNAL CORPORATION 4/12/2017 257999B2984842 E 100-02110-5024 63.80 NOTICE OF PH MIXED USE PROJ 4/12/2017 257999B2986403 E 100-02110-5024 673.20 ORDINANCE MORATORIUM COMMERICAL MARIJ FEDEX 4/12/2017 258077CC346175 E 100-02110-5027 21.68 G R FEDEX MATERIAL TO MARGARET ROBERTS TH PRECISE PRINTING AND MAILING 4/12/2017 25804419040 E 100-02110-5062 9,931.61 CITY OF SSF SB415 IMPORTANT ELECTION INFO D STAPLES BUSINESS ADVANTAGE 4/12/2017 2580658042514850 E 100-02110-5020 75.49 OFFICE SUPPLIES 4/12/2017 2580658042909379 E 100-02110-5020 228.51 OFFICE SUPPLIES 4/12/2017 2580658043335652 E 100-02110-5020 314.99 OFFICE SUPPLIES VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-02110-5071 4.84 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 Payments issued for CITY CLERK $11,362.59 CITY COUNCIL BEN TRE RESTAURANT 4/7/2017 257960CC345772 E 100-01110-5031 46.15 DM -- CITY COUNCIL MTG DINNER DI NAPOLI PIZZERIA 4/7/2017 257960CC345776 E 100-01110-5031 67.62 DM -- CITY COUNCIL MEETING DINNER DUNKIN DONUTS 4/12/2017 258077CC345790 E 100-01110-5031 13.07 DM -- FOOD FOR MAYOR MEETING W/PROVINCE PENINSULA COUNCIL LIONS CLUB 4/5/2017 25787603/31/17 MA E 100-01110-5030 65.00 MA -- POLICE & FIRE AWARDS LUNCH-PENIN COU PENINSULA YELLOW CAB 4/7/2017 25794102282017 E 100-01110-5032 26.00 FEB 2017 DOWNTOWN DASHER PENINSULA YELL RICHARD GARBARINO 4/7/2017 25791903/22-04/04/17 E 100-01110-5031 359.13 RG -- MARCH 2017 MILEAGE, FAX & AIRFARE TO SMART & FINAL STORES LLC 4/14/2017 258153103888 E 100-01110-5020 10.99 CITY COUNCIL MEETING SUPPLIES AT MSB 4/14/2017 258153199125 E 100-01110-5020 15.48 COUNCIL MEETING SUPPLIES AT MSB STAPLES BUSINESS ADVANTAGE 4/7/2017 257960CC345762 E 100-01110-5020 50.18 DM -- OFFICE SUPPLY PURCHASE FOR L. ARROYO 4/7/2017 257960CC345774 E 100-01110-5020 112.52 DM -- COUNCIL OFFICE SUPPLIES TOGO'S 4/7/2017 257960CC345783 E 100-01110-5031 47.20 DM -- CITY COUNCIL MEETING DINNER VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-01110-5071 195.39 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 VIRGIN AMERICA 4/14/2017 258169CC345780 E 100-01110-5032 496.78 DM -- AIRLINE TICKETS FOR BIO CONFERENCE 201 Monday, April 17, 2017 Page 1 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco CITY COUNCIL Payments issued for CITY COUNCIL $1,505.51 CITY MANAGER 15FIVE 4/7/2017 257960CC345801 E 100-05110-5021 35.40 MF -- MARCH 2017 15FIVE SUBSCRIPTION AMERICAN PLANNING ASSOCIATION 4/5/2017 257891CC345799 E 100-05110-5032 735.00 ML -- MAY 2017 NATL PLANNING CONFERENCE R CINTAS FIRST AID & SAFETY 4/5/2017 2578345007445963 E 100-05110-5001 48.47 CITY HALL -FIRST AID CABINET SUPPLY CONSTANT CONTACT, INC. 4/5/2017 257891CC345367 E 100-05110-5021 195.00 LA -- FEB 2017 COMMUNITY BUSINESS OUTREAC COSTCO 4/12/2017 258077CC345791 E 100-05110-5031 41.63 DM -- FOOD FOR NEW PUBLIC WORKS DIRECTOR DEBORAH GILL 4/7/2017 25792003/24-03/30/17 E 100-05110-5032 27.82 DG -- MILEAGE TO AUMA LEAGUE OF CITIES & HA DGI 4/5/2017 257891CC345444 E 100-05130-5030 500.00 LA--SPRING 2017 SSF NEWSLETTER DESIGN & FIN DOLLAR TREE STORE 4/12/2017 258077CC345792 E 100-05110-5031 5.71 DM -- SUPPLIES FOR PUBLIC WORKS DIRECTOR W DUNKIN DONUTS 4/5/2017 257891CC345483 E 100-05110-5031 89.32 LA -- FEB 2017 DONUT HOLES SSF TOWN HALL M 4/5/2017 257891CC345487 E 100-05110-5031 59.91 LA -- FEB 2017 DONUT HOLES SSF TOWN HALL M LESLIE ARROYO 4/12/2017 25797703/21/17 E 100-05130-5030 3,207.50 LA -- EXPENSE FOR DIGITAL KIOSK W/CITY EMBLE 4/12/2017 25797704/03-04/07/17 E 100-05130-5032 668.99 LA -- LODGING & CAB FARE FOR CAPIO CONFERE MIKE FUTRELL 4/7/2017 25791802/15-04/04/17 E 100-05110-5031 108.59 MF -- MISC MEETING EXPENSES MY DOOR SIGN 4/7/2017 257960CC345793 E 100-05110-5020 20.28 DM -- BREAK/MEETING ROOM ENGRAVED SIGN F POSTMASTER- LINDEN OFFICE 4/14/2017 258140PERMIT #138 E 100-05110-5027 4,661.72 POSTCARD CITY MAIL - POSTAGE PROCLAIM PROMOTIONS, INC 4/12/2017 25804635203 E 100-05130-5005 679.69 "STAY CONNECTED TO CITY" FENCE BANNERS SPROUT SOCIAL 4/5/2017 257891CC345443 E 100-05130-5001 124.00 LA -- SPROUT SOCIAL MGMT SOFTWARE (PREMIU STAPLES BUSINESS ADVANTAGE 4/7/2017 257960CC345762 E 100-05110-5020 96.19 DM -- OFFICE SUPPLY PURCHASE FOR L. ARROYO TRADER JOE'S 4/12/2017 258077CC345778 E 100-05110-5031 56.98 DM -- FOOD FOR DIVERSITY FOCUS GROUP MEETI VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-05110-5071 1,709.35 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 Payments issued for CITY MANAGER $13,071.55 CITY TREASURER CHANDLER ASSET MGMT, INC 4/14/2017 2580971702SOSF E 100-03110-5001 5,562.99 INVESTMENT MANAGEMENT SERVICES FEB 2017 Payments issued for CITY TREASURER $5,562.99 ECONOMIC & COMMUNITY DEVELOPMENT ALLISON KNAPP WOLLAM 4/5/2017 2578643-2017 E 270-10413-5005 6,600.00 GENESIS IMPLEMENTATION CONSULTING SVCS 2/ AMAZON.COM 4/5/2017 257891CC345723 E 100-10410-5022 109.08 SM - BOOKS FOR THE PLANNING DEPARTMENT Monday, April 17, 2017 Page 2 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT AMAZON.COM 4/5/2017 257891CC345730 E 100-10410-5022 89.05 PC - BOOK FOR PERMIT TECH TRAINING 4/5/2017 257891CC345731 E 100-10410-5022 78.73 PC - BOOK FOR PERMIT TECH TRAINING 4/5/2017 257891CC345732 E 100-10410-5022 41.48 PC - BOOK FOR PERMIT TECH TRAINING ANTIGUA COFFEE SHOP 4/5/2017 257891CC345715 E 100-10410-5031 350.00 SM - PLANNING COMMISSION HOLIDAY/REORG E 4/5/2017 257891CC345729 E 100-10410-5031 115.17 PC - FOOD FOR DRB MEETING BISNOW 4/5/2017 257891CC345712 E 100-10410-5031 74.00 SM - BISNOW RESIDENTIAL INVESTMENT FORUM BUON GUSTO RESTORANTE 4/12/2017 258077cc338172 E 100-10110-5031 105.67 AG-CBO INTERVIEWS-4 PANELIST FOR LUNCH CALIFORNIA BUILDING OFFICIALS 4/12/2017 258077CC346211 E 100-10520-5031 295.00 PC-CALBO ANNUAL DUES 04/01/2017-03/31/201 CALIFORNIA BUILDING STANDARDS 4/12/2017 25798601/01-03/31/17 R 100-10520-32111 1,728.00 BLDG STANDARDS 2017 1ST QTR FEE REPORT CENTER FOR INDEPENDENCE 4/5/2017 2578315749 E 222-10343-5063 6,419.26 FY 16-17 CDBG GRANTEE CINTAS FIRST AID & SAFETY 4/5/2017 2578345007445963 E 100-10110-5020 48.45 CITY HALL -FIRST AID CABINET SUPPLY CLEARLITE TROPHIES 4/5/2017 25783779926 E 100-10410-5035 199.93 PLAQUES FOR OUTGOING PLANNING COMMISSIO CONSTANT CONTACT, INC. 4/12/2017 258077cc338163 E 100-10110-5030 60.00 AG-OCTOBER MONTHLY NEWSLETTER 4/12/2017 258077cc341560 E 100-10110-5030 60.00 AG-NOVEMBER MONTHLY NEWSLETTER 4/12/2017 258077cc342700 E 100-10110-5030 60.00 AG-ECD MONTHLY NEWSLETTER FOR DEC 4/12/2017 258077cc344000 E 100-10110-5030 60.00 AG-MONTHLY NEWSLETTER FOR JAN 4/12/2017 258077cc346200 E 100-10110-5030 60.00 AG-MONTHLY NEWSLETTER ECD FOR FEBRUARY COSTCO 4/5/2017 257891CC345714 E 100-10410-5020 23.95 SM - OFFICE SUPPLIES CSG CONSULTANTS INC 4/12/2017 25799611206 E 100-10520-5005 170.00 BUILDING INSPECTION SERVICES GENENTECH 201 4/12/2017 257996B170209 E 100-10520-5005 2,147.15 FEB 2017 BUILDING PLAN REVIEW SERVICES REG 4/12/2017 257996B170211 E 100-10520-5005 23,050.64 FEB 2017 BUILDING PLAN REVIEW SERVICES GEN 4/14/2017 25810511207 E 100-10520-5005 3,145.00 BUILDING INSPECTION SERVICES GENENTECH 201 FACEBOOK 4/12/2017 258077cc338168 E 100-10110-5024 249.04 AG-OCTOBER ADVERTISING ON FACEBOOK 4/12/2017 258077cc341566 E 100-10110-5024 72.59 AG-NOVEMBER FACEBOOK ADVERTISING FOR EC 4/12/2017 258077cc342731 E 100-10110-5024 36.98 AG-ECD FACEBOOK ADVERTISING FOR DEC 4/12/2017 258077cc344004 E 100-10110-5024 51.28 AG-FACEBOOK ADVERTISING FOR JANUARY 4/12/2017 258077cc346202 E 100-10110-5024 16.96 AG-FACEBOOK ADVERTISING FOR ECD-FEBRUARY FEDEX 4/5/2017 2578475-741-12860 E 100-10410-5020 68.89 FEBRUARY DRB PACKETS FOCACCIA CAFE, INC 4/12/2017 258077cc346207 E 100-10110-5031 18.51 AG-LUNCH MEETING WITH ALEXANDRIA GROUP GRAND PALACE RESTAURANT 4/5/2017 257856REQ FOR PYMT 3.28.17E 100-10115-5061 35,000.00 FACADE IMPROVEMENT GRAND PALACE RESTAU ICC NAPA SOLANO CHAPTER 4/12/2017 258077CC346251 E 100-10520-5022 64.36 PP- CODE BOOK -LAM ICSC 4/12/2017 258077cc341564 E 100-10110-5031 50.00 AG-YEARLY MEMBERSHIP FOR ALEX GREENWOO Monday, April 17, 2017 Page 3 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT INTERNATIONAL CODE COUNCIL,INC4/5/2017 257891CC345727 E 100-10410-5033 199.00 PC - PERMIT TECH TEST 4/12/2017 2580203142944 E 100-10520-5031 240.00 GOVERNMENTAL MEMBER #0519321 DUES IZANAMI JAPANESE CUISINE 4/12/2017 258077cc338179 E 100-10110-5031 25.73 AG-BUSINESS MEETING INTERVIEW-2 PEOPLE 4/12/2017 258077cc344036 E 100-10110-5031 26.92 AG-MEETING/W DIRECTOR OF BAAHA-3 ATTENDE KITCHELL CEM 4/12/2017 25802471379 E 100-10410-5005 2,125.00 KITCHELL CONSULTING CONSTRUCTION COORDIN LITTLE CHINA KITCHEN 4/5/2017 257891CC345718 E 100-10410-5031 23.06 SM- BUSINESS LUNCH FOR 2 MAZE & ASSOCIATES 4/12/2017 25803123405 E 241-10880-5007 10.27 FEB 2017 SINGLE AUDIT SERVICES FOR YE 06/30/ MEYERS, NAVE, RIBACK 4/7/2017 2579352017020221 E 100-10110-5003 183.00 FEB 2017 CITY ATTNY FEES - 405.99013 4/7/2017 2579352017020222 E 100-10110-5003 28.50 FEB 2017 CITY ATTNY FEES - 405.99019- SA 4/12/2017 2580322017020210 E 270-10414-5003 367.50 LEGAL SVCS REIMB FEB2017 - 405.1064 4/12/2017 2580322017020211 E 270-10415-5003 5,157.00 FEB 2017 LEGAL SERVICES REIMB 405.1092 4/12/2017 2580322017020212 E 270-10415-5003 124.00 FEB 2017 LEGAL SVCS REMB 405.1235 4/12/2017 2580322017020213 E 270-10415-5003 467.00 FEB 2017 LEGAL SVCS REIMB - 405.1265 4/12/2017 2580322017020214 E 270-10415-5003 3,736.50 FEB 2017 LEGAL SVCS REIMB - 405.1269 4/12/2017 2580322017020215 E 270-10415-5003 73.50 FEB 2017 LEGAL SVCS REIMB - 405.1270 4/12/2017 2580322017020223 E 100-10110-5005 137.00 FEB 2017 CITY ATTNY FEES - 405.99020 MMANC 4/5/2017 257891CC345726 E 100-10410-5032 20.00 MC - T. ROZZI MMANC LUNCH AND LEARN OFFICE DEPOT INC 4/5/2017 257873913135753001 E 100-10115-5020 105.16 OFFICE SUPPLIES PATRICIA COTLA 4/5/2017 25783903/26-03/29/17 E 100-10410-5031 118.69 STATEMENT OF EXPENSE, P. COTLA - PERMIT TEC REDWOOD CITY PARKING 4/5/2017 257891CC345721 E 100-10410-5031 2.00 SM - PARKING FOR FILING WITH THE COUNTY SAN MATEO COUNTY RECORDER 4/5/2017 257891CC345710 E 100-10410-5005 150.00 SM - COUNTY FILING FEE 4/5/2017 257891CC345719 E 100-10410-5005 200.00 SM - COUNTY FILING FEE 4/5/2017 257891CC345725 E 100-10410-5005 50.00 SM - COUNTY FILING FEE SOFITEL SF BAY HOTEL 4/12/2017 258077cc341565 E 100-10110-5031 6.00 AG-PARKING FOR ULI-EMERGING TRENDS CONFE SOUTH HARBOR RESTAURANT 4/12/2017 258077cc341562 E 100-10110-5031 60.07 AG-LUNCH MEETING WITH MERCK-5 PEOPLE SOUTHWEST AIRLINES 4/12/2017 258077cc346219 E 100-10110-5032 285.88 ED-FLIGHT FOR D. TALAVERA TO CALED CONFERE 4/12/2017 258077cc346230 E 100-10110-5032 285.88 ED-FLIGHT FOR E. LUCERO FOR CALED CONFEREN SSF CONFERENCE CENTER 4/12/2017 25805916-11531 E 100-10110-5032 2,650.00 YRLY SFSU/DEPT OF BIOLOGY-PERSONALIZED ME VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-10410-5071 98.13 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-10411-5071 70.14 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-10520-5071 452.12 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-10115-5071 20.04 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 Monday, April 17, 2017 Page 4 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-10110-5071 71.02 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 WALMART 4/5/2017 257891CC345724 E 100-10410-5020 16.88 SM - OFFICE SUPPLIES WEST COAST CODE CONSULTANTS 4/14/2017 258174I-411-217-02-01 E 100-10520-5005 11,538.53 BUILDING PLAN REVIEW SERVICES 02/01-02/28/1 Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $109,843.69 FINANCE CINTAS FIRST AID & SAFETY 4/5/2017 2578345007445963 E 100-06110-5020 48.47 CITY HALL -FIRST AID CABINET SUPPLY CSMFO 4/5/2017 257891CC345767 E 100-06210-5031 110.00 CC-CSMFO MEMBERSHIP RENEWAL 2017 MAZE & ASSOCIATES 4/12/2017 25803123405 E 100-06210-5007 1,470.59 FEB 2017 SINGLE AUDIT SERVICES FOR YE 06/30/ NBS GOVERNMENT FINANCE GROUP 4/12/2017 25803631700383 E 100-06110-5005 7,225.10 FEE STUDY & DEVELOPMENT IMPACT FEE UPDAT OFFICE DEPOT INC 4/12/2017 258038917768680001 E 100-06210-5020 126.12 OFFICE SUPPLIES-FINANCE PERSONNEL DATA SYSTEMS, INC. 4/14/2017 258138035635 E 100-06110-5005 2,081.25 VISTA HRMS IMPLEMENTATION - SERVICES REND READYREFRESH 4/5/2017 25788007C0030587083 E 100-06210-5021 50.82 2/25-3/24/17 WATER COOLER RENTAL/REFILL -FI VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-06110-5071 390.55 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 Payments issued for FINANCE $11,502.90 FIRE 76 4/12/2017 258077cc346233 E 100-11610-5031 28.74 RW-FUEL - TRANSPORTATION TO CAL CHIEFS MT AED SUPERSTORE 4/12/2017 258077cc346235 E 100-11750-5021 336.00 RW-HEALTH AND SAFETY TRAINING SUPPLIES AU AIRGAS USA, LLC 4/12/2017 2579699944062895 E 100-11610-5021 197.21 OXYGEN 4/12/2017 2579699944062896 E 100-11610-5021 424.22 OXYGEN ARAMARK UNIFORM SERVICES 4/12/2017 257974000757781511 E 100-11710-5001 51.00 SHOP TOWEL LAUNDERING/ DECON BOX.COM 4/12/2017 258077cc346153 E 100-11310-5021 45.00 KA- DISASTER PREP BUSINESS WEB LICENSES COMCAST CABLE COMMUNICATION IN4/12/2017 2579928155 20 044 0364083 E 100-11310-5021 167.70 MONTHLY EOC CABLE SERVICE CORELOGIC SOLUTIONS, LLC. 4/14/2017 25810381792714 E 100-11223-5045 250.00 REALQUEST/S.MATEO FORECLOSURE MONTHLY R COSTCO 4/14/2017 2581047003731000005605 E 100-11730-5020 244.95 COSTCO- EOC SUPPLIES,CPTF LUNCH (10P), STATI 4/14/2017 2581047003731000005605 E 100-11310-5021 533.43 COSTCO- EOC SUPPLIES,CPTF LUNCH (10P), STATI 4/14/2017 2581047003731000005605 E 100-11210-5021 57.94 COSTCO- EOC SUPPLIES,CPTF LUNCH (10P), STATI DRAKE MARINE 4/12/2017 2580040006242 E 100-11710-5028 41.00 BOAT FUEL ECMS, INC. 4/12/2017 258006INV76676 E 100-11710-5061 277.50 TURNOUT REPAIR 4/12/2017 258006INV78357 E 100-11710-5061 54.63 TURNOUT REPAIR 4/12/2017 258006INV90804 E 100-11710-5061 223.42 TURNOUT REPAIR Monday, April 17, 2017 Page 5 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco FIRE FASTRAK 4/12/2017 258077cc346330 E 100-11110-5021 25.00 KA-FASTRAK REPLENISHMENT FEDEX 4/5/2017 2578475-747-76505 E 100-11710-5027 99.04 POSTAGE - KNOX COMPANY 4/14/2017 2581155-763-28344 E 100-11611-5027 31.50 POSTAGE FIREFIGHTERS BOOKSTORE, INC. 4/12/2017 258077cc346125 E 100-11720-5022 233.61 BS- REPORT WRITING FOR FIRE SERVICES BOOK FOREMOST PROMOTIONS 4/12/2017 258014386938 E 100-11740-5021 186.17 FIRE EDUCATION EXPENSES - STICKERS IAFC- INTL ASSOC OF FIRE CHIEF4/12/2017 258077cc346227 E 100-11610-5032 775.00 RW-TRAVEL CONFERENCE OVERNIGHT FIRE RESC JESSE LANGE 4/7/2017 25792903/27/17 E 100-11610-5033 740.00 STAFF DEVELOPMENT TUITION REIMBURSEMENT JULIET BONDARUK 4/5/2017 2578282016003962 R 100-11610-35203 50.00 AMBULANCE TRANSPORT REFUND K-119 OF CALIFORNIA 4/12/2017 25802368800 E 100-11710-5021 78.22 OPERATING SUPPLIES - PRE-MIX FUEL KNOX COMPANY 4/5/2017 257865INV00964433 E 100-11610-5021 14,999.11 KNOX KEY VAULTS L N CURTIS & SONS 4/12/2017 258025INV90031 E 100-11610-5021 363.15 EMS SUPPLIES - BRACKETS FOR 505 4/12/2017 258025INV90648 E 100-11610-5021 524.40 BOX LIGHT FOR NEW AMBULANCE 4/12/2017 258025INV92363 E 100-11710-5021 5,199.99 HOSE TESTING MACHINE LIFE-ASSIST INC 4/5/2017 257868790490 E 100-11610-5021 504.40 EMS SUPPLIES 4/5/2017 257868790515 E 100-11610-5021 827.97 EMS SUPPLIES 4/12/2017 258028791028 E 100-11610-5021 903.21 EMS SUPPLIES 4/12/2017 258028791040 E 100-11610-5021 283.46 EMS SUPPLIES 4/12/2017 258028791207 E 100-11610-5021 225.00 EMS SUPPLIES 4/12/2017 258028791304 E 100-11611-5021 176.48 EMS SUPPLIES 4/12/2017 258028791304 E 100-11610-5021 79.74 EMS SUPPLIES LOUISE CHU 4/5/2017 2578322016003691 R 100-11610-35203 117.11 AMBULANCE TRANSPORT REFUND LOWE'S CREDIT SERVICES 4/5/2017 257869916875 E 100-11710-5021 50.05 OPERATING SUPPLIES FOR EVERY 15 MINS EVENT MOBILE CALIBRATION SERVICES LL4/12/2017 2580332257 E 100-11710-5051 723.90 GAS MONITOR CALIBRATION NORTH AMERICAN RESCUE LLC 4/12/2017 258077cc346127 E 100-11710-5021 186.43 MS - BALLISTIC VEST IDENTIFYING TAGS "RESCUE 4/12/2017 258077cc346127 E 821-11755-5051 64.15 MS - BALLISTIC VEST IDENTIFYING TAGS "RESCUE OFFICE DEPOT INC 4/12/2017 258038914347968001 E 100-11110-5021 60.48 FOLDERS, NOTEPADS, MONITOR RISER 4/12/2017 258038915450579001 E 100-11110-5021 62.62 COFFEE AND BINDERS FOR FIRE ADMIN 4/12/2017 258038917256273001 E 100-11210-5021 91.34 PAPER, ENVELOPE MOISTENER, SHARPIE MARKER 4/12/2017 258038917423168001 E 100-11110-5020 80.56 DISINFECTING WIPES, COFFEE CREAMER ORCHARD SUPPLY 4/12/2017 258077cc346215 E 100-11730-5021 16.91 AR-STATION 64 OPERATING SUPPLIES PAINT FOR O'REILLY AUTO PARTS 4/12/2017 258077cc346187 E 100-11610-5051 17.47 SM-HEADLAMP BULB FOR VEHICLE 516 PAYPAL 4/12/2017 258077cc346223 E 100-11610-5022 49.99 RW-ANNUAL SUBSCRIPTION LEGISLATIVE UPDATE Monday, April 17, 2017 Page 6 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco FIRE PENINSULA UNIFORMS & EQUIP INC4/12/2017 258041134876 E 100-11110-5021 23.87 OPERATING SUPPLIES 4/14/2017 258137136341 E 100-11710-5034 135.88 STATION PANTS AND ACCESSORIES READYREFRESH 4/14/2017 25814317C5711311000 E 100-11710-5021 28.66 STATION 61 DRINKING WATER RESOLVE INSURANCE SYSTEMS 4/5/2017 257881February 2017 E 100-11610-5005 3,226.13 AMBULANCE BILLING SVCS - 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GRAINGER INC. 4/14/2017 2581729375548253 E 100-11610-5021 -12.82 BIN DIVIDER WITMER PUBLIC SAFETY GROUP INC4/12/2017 258085E1578597 E 100-11710-5061 88.17 HEADBAND FOR HELMET WORLDPOINT ECC 4/5/2017 2578975654243 E 100-11750-5021 219.95 ACLS INSTRUCTOR PACKAGE ZOLL MEDICAL CORPORATION 4/14/2017 2581792508277 E 100-11610-5021 172.07 RESUABLE PATIENT CABLE - EMS SUPPLIES Payments issued for FIRE $41,812.88 HUMAN RESOURCES CINTAS FIRST AID & SAFETY 4/5/2017 2578345007445963 E 100-09110-5020 48.47 CITY HALL -FIRST AID CABINET SUPPLY Monday, April 17, 2017 Page 7 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco HUMAN RESOURCES VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-09110-5071 79.98 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 WISE CONSULTING ASSOCIATES INC4/14/2017 25817628825 E 100-09110-5001 9,775.00 CLIENT SIDE HCM IMPLEMENTATION SUPPORT 20 Payments issued for HUMAN RESOURCES $9,903.45 INFORMATION TECHNOLOGY CIVIC LLC 4/14/2017 2580991244 E 785-16110-5005 200.00 MONTHLY MAINTENANCE - MYCIVIC APP - 04/20 COMCAST CABLE COMMUNICATION IN4/14/2017 2581028155 20 044 0622357 E 785-16110-5071 239.05 HIGH SPEED INTERNET TERRA BAY 4/6/17 - 5/5/1 GRANICUS, INC. 4/14/2017 25811783950 E 785-16110-5040 500.00 MONTHLY MANAGED SVC-WEBSITE GOV'T TRANS KELSO COMMUNICATIONS 4/14/2017 258121I2017037 E 785-16110-5071 187.50 CITY PHONES - MOVE AND PHONE EXTENSIONS SUNGARD PUBLIC SECTOR INC 4/14/2017 258161124698 E 785-16110-5041 160.00 ETRAKIT ONLINE PERMITTING VERIZON WIRELESS 4/14/2017 2581709782289854 E 785-16110-5071 264.55 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 Payments issued for INFORMATION TECHNOLOGY $1,551.10 LIBRARY 3BRANCH, INC 4/5/2017 2578201782 E 100-15110-5061 95.00 FREIGHT AND DELIVERY CHARGE- MAGAZINE RAC AMAZON.COM 4/5/2017 257891CC345638 E 100-15310-5022 12.33 VS- BOOKS 4/5/2017 257891CC345638 E 100-15210-5022 24.66 VS- BOOKS 4/5/2017 257891CC345641 E 100-15210-5022 27.13 VS- BOOKS 4/5/2017 257891CC345771 E 100-15110-5021 19.00 ABS- USB PORT; 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100-15210-5043 65.54 A/V 4/7/2017 25794675506394 E 100-15210-5043 72.08 A/V 4/7/2017 25794675507113 E 100-15310-5043 141.98 A/V 4/14/2017 25814475509202 E 100-15310-5043 43.70 A/V 4/14/2017 25814475509202 E 100-15210-5043 43.70 A/V 4/14/2017 25814475510472 E 100-15210-5043 43.69 A/V RELIANCE BARCODE SOLUTIONS LLC4/14/2017 2581462408 E 100-15110-5021 438.08 BARCODES SAFEWAY INC 4/5/2017 257883125129 E 100-15999-5021 104.59 PROGRAM REFRESHMENTS, MOTIVATIONAL TOO 4/5/2017 257883125129 E 100-15999-5999 309.74 PROGRAM REFRESHMENTS, MOTIVATIONAL TOO SCHOLASTIC CORPORATION 4/5/2017 25788414600754 E 100-15220-5022 551.74 CHILDREN'S BOOKCLUB BOOKS SPECIALTY'S CAFE & BAKERY 4/5/2017 257891CC345631 E 100-15110-5031 107.70 VS- ORAL BOARD 3/1; LIB. PROGRAM MANAGER ( SPROUTS FARMERS MARKET 4/7/2017 257960CC345836 E 100-15230-5030 18.44 AM- PROGRAM SUPPLIES (6) Monday, April 17, 2017 Page 12 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco LIBRARY STAPLES BUSINESS ADVANTAGE 4/12/2017 2580658042514850/3260330E 100-15110-5020 6.56 OFFICE SUPPLIES 4/12/2017 2580658042514850/3260330E 100-15110-5020 6.56 OFFICE SUPPLIES 4/12/2017 2580658042514850/3260330E 100-15110-5020 6.56 OFFICE SUPPLIES 4/12/2017 2580658042514850/3260330E 100-15110-5020 41.05 OFFICE SUPPLIES 4/12/2017 2580658042514850/3260330E 100-15110-5020 42.55 OFFICE SUPPLIES 4/12/2017 2580658042514850/3260330E 100-15110-5020 43.32 OFFICE SUPPLIES 4/12/2017 2580658042514850/3260330E 100-15110-5020 6.56 OFFICE SUPPLIES 4/12/2017 2580658042514850/3260330E 100-15110-5020 133.51 OFFICE SUPPLIES 4/12/2017 2580658042514850/3260330E 100-15110-5020 19.60 OFFICE SUPPLIES 4/12/2017 2580658042909379/3288225E 100-15110-5020 13.34 OFFICE SUPPLIES 4/12/2017 2580658042909379/3288225E 100-15110-5020 40.58 OFFICE SUPPLIES 4/12/2017 2580658042909379/3288225E 100-15410-5021 163.81 OFFICE CHAIR MATS 4/12/2017 2580658043335652/3318988E 100-15110-5020 98.27 OFFICE SUPPLIES 4/12/2017 2580658043335652/3318988E 100-15110-5020 34.18 OFFICE SUPPLIES 4/12/2017 2580658043335652/3318988E 100-15110-5020 41.29 OFFICE SUPPLIES 4/14/2017 2581568043889245/3358708E 100-15110-5020 822.61 4 TONER CRT. COLOR PRINTER 4/14/2017 2581568043889245/3358708E 100-15220-5030 32.32 OFFICE SUPPLIES 4/14/2017 2581568043889245/3358708E 100-15110-5020 19.34 OFFICE SUPPLIES 4/14/2017 2581568043889245/3358708E 100-15110-5020 23.43 OFFICE SUPPLIES 4/14/2017 2581568043889245/3358708E 100-15110-5020 67.68 OFFICE SUPPLIES 4/14/2017 2581568043889245/3358708E 100-15110-5020 201.01 TONER CARTRIDGE STARBUCKS 4/7/2017 257960CC345813 E 100-15110-5031 31.90 AM- LEADERSHIP FORUM REFRESHMENTS (14) THE GALE GROUP, INC 4/7/2017 25795760355616 E 100-15210-5022 67.75 BOOKS 4/7/2017 25795760364793 E 100-15210-5022 84.69 BOOKS 4/7/2017 25795760365186 E 100-15210-5022 27.63 BOOKS 4/7/2017 25795760370280 E 100-15210-5022 26.75 BOOKS 4/14/2017 25816360388046 E 100-15210-5022 204.15 BOOKS 4/14/2017 25816360398293 E 100-15210-5022 78.46 BOOKS 4/14/2017 25816360407223 E 100-15210-5022 62.40 GALE GROUP THE PENWORTHY COMPANY 4/14/2017 2581650527097-IN E 100-15220-5022 1,199.67 BOOKS TOTALLY PROMOTIONAL 4/5/2017 257891CC345754 E 100-15110-5030 288.63 NC- LIBRARY OUTREACH BANNER AND TABLECLO USPS 4/5/2017 257891CC345662 E 100-15110-5027 5.60 EM- FEB. LIBRARY BOARD PACKET MAILING Monday, April 17, 2017 Page 13 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco LIBRARY USPS 4/5/2017 257891CC345674 E 100-15110-5027 6.44 EM- MARCH LIBRARY BOARD PACKET MAILING VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-15430-5071 0.22 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-15110-5071 507.77 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 WATERDOG TAVERN 4/5/2017 257891CC345644 E 100-15110-5031 37.00 VS- LUNCH MEETING WITH SMCO LIBRARY DIREC Payments issued for LIBRARY $25,388.39 NON-DEPARTMENTAL CALIFORNIA WATER SERVICE CO 4/12/2017 2579870165444444 E 781-07210-5073 147.40 WATER SERVICE 4/12/2017 2579873194444444 E 781-07210-5073 32.46 WATER SERVICE 4/12/2017 2579873310807997 E 781-07210-5073 37.23 WATER SERVICE 4/12/2017 2579875187444444 E 781-07210-5073 211.06 WATER SERVICE 4/12/2017 2579877733252569 E 781-07210-5073 88.60 WATER SERVICE 4/12/2017 2579877807444444 E 781-07210-5073 14.89 WATER SERVICE 4/12/2017 2579879639955148 E 781-07210-5073 37.23 WATER SERVICE CITIZENS BUSINESS BANK 4/5/2017 257835#13-009, 03/01/17 E 784-07511-7004 3,449.89 LEASE 13-009 - THREE STREET SWEEPERS 4/5/2017 257835#13-009, 03/01/17 E 784-07511-7001 69,413.85 LEASE 13-009 - THREE STREET SWEEPERS COMCAST CABLE COMMUNICATION IN4/5/2017 2578388155 20 044 0045948 E 100-07110-5001 55.76 CITY HALL CONFERENCE ROOMS BUSINESS CABLE PACIFIC GAS & ELECTRIC COMPANY4/5/2017 2578745616338496-1 E 781-07210-5070 100,526.50 GAS/ELECTRIC SERVICE 4/7/2017 2579390211654236-2 E 781-07210-5070 7.84 GAS/ELECTRIC SERVICE 4/7/2017 2579390625843278-7 E 781-07210-5070 3.94 GAS/ELECTRIC SERVICE 4/7/2017 2579394575602530-5 E 781-07210-5070 9.73 GAS/ELECTRIC SERVICE 4/7/2017 2579395548997000-8 E 781-07210-5070 2,116.04 GAS/ELECTRIC SERVICE 4/7/2017 2579396152070396-0 E 781-07210-5070 47.33 GAS/ELECTRIC SERVICE 4/7/2017 2579398286202617-4 E 781-07210-5070 393.96 GAS/ELECTRIC SERVICE 4/7/2017 2579398923172305-0 E 781-07210-5070 27.85 GAS/ELECTRIC SERVICE 4/7/2017 2579398955325440-3 E 781-07210-5070 48.39 GAS/ELECTRIC SERVICE 4/7/2017 2579398996992104-1 E 781-07210-5070 102.83 GAS/ELECTRIC SERVICE 4/14/2017 2581320285235090-5 E 781-07210-5070 246.73 GAS/ELECTRIC SERVICE 4/14/2017 2581322500898977-1 E 781-07210-5070 59.29 GAS/ELECTRIC SERVICE 4/14/2017 2581322814692974-1 E 781-07210-5070 89.19 GAS/ELECTRIC SERVICE 4/14/2017 2581323635896993-3 E 781-07210-5070 63.85 GAS/ELECTRIC SERVICE 4/14/2017 2581325177240092-8 E 781-07210-5070 323.81 GAS/ELECTRIC SERVICE Monday, April 17, 2017 Page 14 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco NON-DEPARTMENTAL PACIFIC GAS & ELECTRIC COMPANY4/14/2017 2581325534400076-9 E 781-07210-5070 17.06 GAS/ELECTRIC SERVICE 4/14/2017 2581326035223249-4 E 781-07210-5070 190.98 GAS/ELECTRIC SERVICE 4/14/2017 2581326846819681-8 E 781-07210-5070 74.11 GAS/ELECTRIC SERVICE 4/14/2017 2581328177181277-3 E 781-07210-5070 64.70 GAS/ELECTRIC SERVICE PRIORITY 1 PUBLIC SAFETY EQUIP4/12/2017 2580456062 E 784-07511-6008 1,095.64 VEH # 4 REPAIRS & OPER SUPPLIES READYREFRESH 4/14/2017 25814307D0030587158 E 100-07110-5021 1.99 DRINKING WATER SERVICE- 1ST FLOOR BREAKRO SAN MATEO COUNTY HEALTH SYSTEM4/7/2017 257950AC1417-SSF E 100-07110-5001 558,265.00 FY 2016-17 ANIMAL CONTROL COSTS - SSF SHARE TOWNSEND PUBLIC AFFAIRS, INC. 4/7/2017 25795912347 E 100-07110-5001 5,000.00 TOWNSEND MARCH 2017 CONSULTING SERVICES TRISTAR RISK MANAGEMENT 4/12/2017 258075100912 E 782-07410-5081 1,908.39 WORKERS' COMPENSATION LOSS REPLENISHMEN 4/12/2017 25807691053 E 782-07410-5081 12,733.33 ADMIN SERVICES, APRIL 2017 WC CLAIMS Payments issued for NON-DEPARTMENTAL $756,906.85 PARKS & RECREATION 4IMPRINT, INC. 4/7/2017 257960CC346005 E 100-17260-5021 236.77 EO - SUPPLIES FOR YOUTH GOVERNMENT DAY 20 ALPINE AWARDS 4/12/2017 2579725516564 E 100-17240-5021 142.57 TEAM TROPHIES FOR SPORTS PROGRAMS AMAZON.COM 4/14/2017 258169CC345673 E 100-17320-5020 70.99 MM CC- CORP YARD PLOTTER INK CARTRIDGES 4/14/2017 258169CC345675 E 100-17310-5020 33.99 MM CC- INK CARTRIDGE FOR CORP YARD FOR PL ANNETTE FUERO-PADIA 4/7/2017 257917965157 R 100-17250-35301 315.00 PARTIAL DEPOSIT FOR HALL RENTAL ARAMARK UNIFORM SERVICES 4/7/2017 257903757881575 E 100-17320-5034 369.76 UNIFORMS FOR PARKS DIV 4/7/2017 257903757917319 E 100-17320-5034 300.46 UNIFORMS FOR PARKS DIV 4/12/2017 257974757929220 E 100-17320-5034 465.67 UNIFORMS FOR PARKS DIV 4/12/2017 257974757941132 E 100-17320-5034 73.04 UNIFORMS FOR PARKS DIV AVA ROMERO 4/14/2017 258147966684 R 100-17260-35306 30.00 REFUND FOR CANCELED CREATIVE DESSERTS CLA B&B CUSTOM DESIGNS 4/7/2017 25790416203 E 100-17240-5021 614.75 RAPP BASKETBALL KIDS T-SHIRTS 4/7/2017 25790416205 E 100-17240-5021 137.66 TRACK ADULT T-SHIRTS (20) 4/12/2017 25797816226 E 100-17240-5021 18.03 1 ADULT POLO GOLF SHIRT 4/12/2017 25797816238 E 100-17240-5021 208.56 YOUTH T-SHIRTS FOR RAPP BASKETBALL (26) 4/14/2017 25809216259 E 100-17275-5021 1,610.46 SUMMER EMERGENCY BACKPACKS BAVCO BACKFLOW APPARATUS VALVE4/7/2017 257905792074 E 100-17320-5050 1,086.87 PARKS DIV - BACKFLOW SUPPLIES BAY MEDICAL COMPANY 4/7/2017 257960CC345833 E 100-17276-5021 430.65 JH - LATEX GLOVES FOR MAGNOLIA ADULT DAY C BAYVIEW PAINTING & CONSTRUCTIO4/7/2017 2579062017-01 SSF E 100-17970-5061 24,700.00 PAINTING OF EUC. SHELTER BENCHMARK HOME ELEVATOR 4/5/2017 2578264275 E 100-17420-5050 775.00 CLC LIFT PREV MAINT Monday, April 17, 2017 Page 15 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PARKS & RECREATION BENCHMARK HOME ELEVATOR 4/5/2017 2578264335 E 100-17420-5050 162.47 CLC LIFT LOAD TEST BEST WESTERN GROSVENOR HOTEL 4/7/2017 257960CC346017 E 100-17260-5021 500.00 EO- YOUTH GOV'T DAY LUNCHEON DEPOSIT (60-7 BROADMOOR LUMBER & PLYWOOD CO 4/7/2017 25790742386 E 100-17320-5050 56.81 PARKS DIV - OPER SUPP 4/7/2017 25790742387 E 100-17320-5050 33.52 PARKS DIV - OPER SUPP CINTAS CORPORATION LOC 464 4/5/2017 257833464727344 E 100-17230-5021 172.72 ORANGE PARK POOL MAINTENANCE SUPPLIES COLE SUPPLY COMPANY, INC. 4/7/2017 257908163303 E 100-17420-5021 204.43 CITY FAC - CUSTODIAL SUPPLIES 4/14/2017 258101162519-1 E 100-17420-5021 64.10 CITY FAC - CUSTODIAL SUPPLIES COMCAST CABLE COMMUNICATION IN4/7/2017 2579098155 20 044 0216218 E 100-17276-5021 137.57 CABLE BILL FOR MAGNOLIA SENIOR CENTER - FEB 4/12/2017 2579928155 20 044 0252494 E 100-17240-5021 50.36 MONTHLY CABLE BILL FOR TERRABAY BLDG. - MA COMMUNITY CARE LICENSING 4/7/2017 257960CC345937 E 100-17275-5029 968.00 KC - LICENSING FOR PONDEROSA AFTER-SCHOOL 4/7/2017 257960CC345938 E 100-17275-5029 484.00 KC - COMMUNITY CARE LICENSING FOR BURI BUR CONSTANT CONTACT, INC. 4/7/2017 257960CC345523 E 100-17110-5021 195.00 GM - MONTHLY EMAIL SERVICE DANELE DIXON 4/14/2017 25811102/12-03/29/17 E 100-17275-5021 179.07 PROGRAM SUPPLIES/MONTE VERDE DEVIL MOUNTAIN NURSERY 4/7/2017 257912149823/1 E 100-17970-5061 3,974.62 PARKS DIV - PLANT SUPPLIES 4/7/2017 257912150508/1 E 100-17970-5061 880.34 PARKS DIV - PLANT SUPPLIES DEVIN STENHOUSE 4/14/2017 25815711/01/16 E 100-17230-5033 50.00 EMPLOYEE REIMB FOR ANNUAL BAY AREA POOL DISCOUNT SCHOOL SUPPLY 4/14/2017 25811027981160101 E 100-17270-5021 52.45 REAL PROGRAM SUPPLIES DUNG PHAN 4/7/2017 257942965941 R 100-17260-35306 18.00 NO LONGER WANTS CREDIT FOR CLASSES - REFU EWING IRRIGATION PRODUCTS INC 4/7/2017 2579132742330 E 100-17320-5050 2,421.51 PARKS DIV - OPER SUPP 4/7/2017 2579132748760 E 231-17531-5050 2,509.93 WEST PARK 3 - BACKFLOW REPAIRS 4/7/2017 2579132906901 E 100-17320-5050 1,797.55 PARKS - IRRIGATION BACKFLOW SUPPLIES FRANK AND GROSSMAN 4/7/2017 257916151174 E 100-17320-5001 38,100.00 FEB 2017 - MONTHLY LANDSCAPE MAINTENANC 4/7/2017 257916151266 E 100-17320-5005 38,100.00 MARCH 2017 - MONTHLY LANDSCAPE MAINTEN 4/7/2017 25791640446929 E 231-17531-5050 2,430.00 WEST PARK 3 - LANDSCAPE MAINTENANCE 4/7/2017 25791640446930 E 231-17531-5050 2,360.00 WEST PARK 3 - LANDSCAPE MAINTENANCE 4/7/2017 25791640446931 E 231-17531-5050 3,100.00 WEST PARK 3 - LANDSCAPE MAINTENANCE 4/7/2017 25791640446932 E 231-17531-5050 2,360.00 WEST PARK 3 - LANDSCAPE MAINTENANCE 4/7/2017 25791640446933 E 231-17531-5050 3,190.00 WEST PARK 3 - LANDSCAPE MAINTENANCE 4/7/2017 25791640446934 E 231-17531-5050 2,895.00 WEST PARK 3 - LANDSCAPE MAINTENANCE FUN EXPRESS 4/7/2017 257960CC345821 E 100-17276-5021 182.18 JH - EASTER EGG HUNT PLASTIC EGGS & VARIOUS HYATT HOTELS - SACRAMENTO, CA 4/14/2017 258169CC346626 E 100-17110-5050 687.90 SR- HOTEL STAY - CPRS CONFERENCE IN SACRAM 4/14/2017 258169CC346628 E 100-17110-5050 614.85 SR - HOTEL STAY FOR CPRS CONFERENCE -K. CAM Monday, April 17, 2017 Page 16 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PARKS & RECREATION JET MULCH INC 4/7/2017 2579254925-OL E 100-17320-5050 11,066.15 PARKS - WOOD CHIPS FOR PLAYGROUNDS JOSEPH HUNZIKER 4/7/2017 25792301/05-04/04/17 E 100-17276-5031 97.91 MILEAGE REIMB FOR JOE HUNZIKER 1/15/17-4/4/ KELLY-MOORE PAINT CO INC 4/14/2017 2581201102-00000538491 E 100-17320-5050 60.86 PARKS DIV - PAINT SUPPLIES KRISTIN PIEROTTI 4/14/2017 25813904/06/17 E 100-17275-5021 60.03 COOKING PROJECT FOR FULL OF FUN LAKESHORE LEARNING MATERIALS 4/14/2017 2581222424180317 E 100-17270-5021 950.43 PROGRAM SUPPLIES/ REAL PROGRAM LENA TOTAH 4/14/2017 258166966679 R 100-17260-35306 81.00 CANCELED ADULT BALLET CLASS - NO LONGER W LIBBY O'CONNELL 4/5/2017 257872964702 R 100-17260-35306 65.00 CHILD CAN NO LONGER ATTEND AIKIDO CLASS LINCOLN EQUIPMENT INC 4/7/2017 257930SI311715 E 100-17230-5021 705.13 CHLORINE FOR OMP POOL LOWE'S CREDIT SERVICES 4/7/2017 257931902027 E 100-17320-5050 33.18 PARKS DIV - OPER SUPP 4/14/2017 258123909805 E 100-17275-5021 40.78 PROGRAM SUPPLIES LYNGSO GARDEN MATERIALS, INC 4/7/2017 257932929884 E 100-17320-5050 1,660.07 WB & W. ORANGE CORNER LANDSCAPE MARIA RODRIGUEZ 4/7/2017 257947965372 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR ORANGE PARK SHELTER MARIE PATEA 4/7/2017 25794002/14-03/25/17 E 100-17310-5061 318.78 REIMB. PARK, NOTARY, IPP, CAC MARYNETTE PALTAO 4/14/2017 258133966601 R 100-17250-35301 300.00 REFUND OF CANCELLED HALL RENTAL MICHAEL BOROVINA 4/14/2017 25809504/07/17 E 100-17250-5021 19.58 EMPLOYEE REIMB FOR MSB MAINTENANCE SUPP NASCO MODESTO 4/7/2017 257960CC345828 E 100-17276-5021 98.14 JH - ENTERTAINMENT SUPPLIES FOR ADULT DAY C NILFISK ADVANCE INC 4/5/2017 257891CC335670 E 100-17250-5021 -722.17 MM - WAS CHARGED TWICE FOR CHAIR CLEANER OMEGA ENGRAVING 4/14/2017 258169CC346619 E 100-17111-5021 37.50 SR - P&R COMMISSION BADGES ORIENTAL TRADING CO INC 4/5/2017 257891CC343819 E 100-17276-5021 -45.84 OVERCHARGE FOR CANDIES FOR EASTER EGG HU OUTDOOR CREATIONS INC. 4/7/2017 2579385803 E 100-17970-5061 4,588.50 PARKS DIV - BENCH PARTY CITY 4/7/2017 257960CC346098 E 100-17240-5021 63.21 MM - BALLOONS FOR YOUTH BASEBALL PARADE PAYPAL-CPRS DISTRICT 4 4/14/2017 258169CC346606 E 100-17110-5031 38.00 SR - CPRS ADMINSTRATOR'S BREAKFAST PHUONG TRAN 4/12/2017 258074SSF04 E 100-17210-5025 2,000.00 DESIGN & TYPESETTING FOR SUMMER 2017 ACTI POSTMASTER- SAN BRUNO OFFICE 4/5/2017 25787704/04/17 E 100-17110-5027 3,359.46 POSTAGE FEE FOR SUMMER LEISURE GUIDE 2017 PRODUCTIVE PRINTING & GRAPHICS4/7/2017 25794331516 E 100-17240-5021 289.51 K2 BASKETBALL FLYERS (30) 4/7/2017 25794331561 E 100-17320-5050 1,134.02 PARKS DIV PRINTING - NO PARKING SIGNS QUICKSCORES LLC 4/12/2017 258047170638 E 100-17240-5021 66.00 SCORING FOR MEN'S ADULT BASKETBALL SPRING QUILL CORPORATION 4/7/2017 2579445579393 E 100-17210-5021 359.33 OFFICE SUPPLIES FOR MSB ADMIN OFFICE READYREFRESH 4/14/2017 25814307D0030587026 E 100-17210-5050 43.67 MONTHLY BOTTLED WATER SVC FOR MSB ADMIN REDWOOD ROLLER RINK 4/14/2017 25814507/14/17 E 100-17275-5029 960.00 FIELD TRIP FOR SUMMER CAMP ROCHELLE DOMINIA-GOTERS 4/5/2017 257843964698 R 100-17250-35301 350.00 DAMAGE DEPOSIT RETURN ON A HALL RENTAL ROMEO PACKING COMPANY 4/7/2017 257948124415 E 100-17320-5050 1,903.13 PARKS DIV - PESTICIDES Monday, April 17, 2017 Page 17 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PARKS & RECREATION S&S WORLDWIDE INC 4/7/2017 257960CC345826 E 100-17276-5021 92.83 JH - GAMES FOR MAGNOLIA ADULT DAY CARE CE SAFEWAY STORE 4/7/2017 257960CC345934 E 100-17275-5021 141.50 KC - SNACK SUPPLIES FOR CHILDCARE PROGRAMS SAN FRANCISCO WINDOW & DOOR CO4/7/2017 25794941647 E 100-17970-5061 1,414.13 BRENTWOOD PARK - DOOR REPAIR SAN MATEO LAWNMOWER INC. 4/7/2017 257951166252 E 231-17531-5050 304.57 PARKS DIV - OPER SUPP 4/7/2017 257951166252 E 100-17320-5050 1,000.00 PARKS DIV - OPER SUPP 4/7/2017 257951167918 E 100-17320-5050 22.52 PARKS DIV - OPER SUPP 4/7/2017 257951168151 E 100-17340-5051 30.41 PARKS DIV - CHAIN SAW REPAIR SANCRA - PENINSULA DIVISION 4/14/2017 2581492016 SANCRA E 100-17240-5021 200.00 SANCRA PENINSULA DIVISION 2016 TEAM FEES 4/14/2017 2581492017 SANCRA E 100-17240-5021 200.00 2017 SANCRA PENINSULA DIVISION TEAM FEES SAVIANO COMPANY INC 4/7/2017 2579527251-01 E 100-17970-5061 3,325.00 BRENTWOOD PARK RESURFACING 4/7/2017 2579527251-02 E 100-17970-5061 3,800.00 PARKS DIV - OPER SUPP SCHOOL HOUSE GROCERY 4/7/2017 2579538034 E 100-17111-5061 955.94 RECEPTION FOR YOUTH ART SHOW - (75 GUESTS) SIERRA PACIFIC TURF SUPPLY INC4/7/2017 2579550494368-IN E 100-17320-5050 926.98 TURF SUPPLIES FOR OMP SMART & FINAL STORES LLC 4/14/2017 258153103961 E 100-17111-5021 37.97 REFRESHMENTS FOR YOUTH ART SHOW 4/14/2017 258153103964 E 100-17275-5021 571.22 WESTBOROUGH PRESCHOOL SNACK SUPPLIES 4/14/2017 258153105543 E 100-17275-5021 34.46 PONDO PLATES AND CUPS 4/14/2017 258153107690 E 100-17275-5021 494.80 MONTE VERDE SNACK SUPPLIES 4/14/2017 258153107775 E 100-17275-5021 131.97 PONDO SNACK 4/14/2017 258153149292 E 100-17111-5021 42.95 SUPPLIES FOR YOUTH ART SHOW 4/14/2017 258153197797 E 100-17275-5021 192.06 PONDO SNACK 4/14/2017 258153198013 E 100-17111-5021 127.13 SUPPLIES FOR YOUTH ART SHOW 2017 SOUTH CITY LUMBER AND SUPPLY 4/7/2017 257956911965 E 100-17320-5050 9.37 PARKS DIV - BACKFLOW SUPP 4/7/2017 257956912549 E 100-17320-5050 32.09 PARKS DIV - OPER SUPP 4/7/2017 257956913053 E 100-17320-5050 142.65 PARKS DIV - OPER SUPP 4/7/2017 257956913388 E 100-17320-5050 18.23 PARKS DIV - OPER SUPP 4/12/2017 258056913113 E 100-17320-5050 8.18 PARKS DIV - OPER SUPP 4/12/2017 258056914125 E 100-17320-5050 11.82 PARKS DIV - OPER SUPP 4/12/2017 258056914135 E 100-17320-5050 26.25 PARKS - OMP BLEACHERS SUPPLIES 4/12/2017 258056914137 E 100-17320-5050 14.62 PARKS DIV - OPER SUPP 4/14/2017 258154914363 E 100-17320-5050 57.77 PARKS DIV - OPER SUPP SPECIALTY'S CAFE & BAKERY 4/7/2017 257960CC346006 E 100-17260-5021 246.99 YOUTH GOVERNMENT BREAKFAST RECEPTION (4 STAPLES BUSINESS ADVANTAGE 4/14/2017 2581568043889255 E 100-17320-5021 133.65 CORP YARD OFFICE SUPPLIES Monday, April 17, 2017 Page 18 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PARKS & RECREATION STAPLES BUSINESS ADVANTAGE 4/14/2017 2581568043889264 E 100-17276-5020 475.71 OFFICE SUPPLIES FOR MSB ADMIN OFFICE & MA 4/14/2017 2581568043889264 E 100-17210-5050 411.97 OFFICE SUPPLIES FOR MSB ADMIN OFFICE & MA STAPLES CREDIT PLAN 4/7/2017 257960CC345932 E 100-17275-5020 247.29 KC - AFTERSCHOOL PROGRAM SUPPLIES 4/7/2017 257960CC345939 E 100-17275-5031 197.73 KC - CHILDCARE PROGRAM SUPPLIES 4/7/2017 257960CC346021 E 100-17230-5020 89.56 DS - PRINTER CARTRIDGES FOR PRINTER AT OMP 4/7/2017 257960CC346023 E 100-17230-5020 69.91 DS - COLOR CARTRIDGES FOR PRINTER AT OMP P TARGET 4/7/2017 257960CC345864 E 100-17275-5020 141.35 KC - PHONES FOR PRE-SCHOOL PROGRAM TOMMY SEUNG NAM KIM 4/7/2017 2579283/25/2017 E 100-17260-5001 140.00 INSTRUCTOR FEES FOR WINTER 2017 GOLF LESSO UNITED SITE SERVICES OF CA 4/7/2017 257961114-5129622 E 100-17320-5001 132.75 PORTABLE RESTROOM @ COMMUNITY GARDENS 4/7/2017 257961114-5137126 E 100-17320-5001 100.89 PORTABLE RESTROOM @ PONDEROSA FIELD 4/7/2017 257961114-5137128 E 100-17320-5001 100.89 PORTABLE RESTROOM @ PARADISE FIELD VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-17410-5071 124.53 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 231-17531-5071 36.72 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17276-5071 94.23 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17250-5071 29.95 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17310-5071 79.35 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17260-5071 53.41 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17275-5071 64.17 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17210-5071 26.88 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17110-5071 103.08 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17999-5999 10.02 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-17230-5071 26.20 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 W.W. GRAINGER INC. 4/7/2017 2579659394674692 E 100-17320-5050 253.16 PARKS DIV - SAFETY SUPPLIES 4/7/2017 2579659394674700 E 100-17320-5050 360.93 PARKS DIV - SAFETY SUPPLIES 4/7/2017 2579659399264945 E 100-17320-5050 138.70 PARKS DIV - SAFETY SUPPLIES 4/14/2017 2581729403864250 E 100-17320-5050 81.99 PARKS DIV - SAFETY SUPPLIES 4/14/2017 2581729406056706 E 100-17320-5050 74.40 PARKS DIV - SAFETY SUPPLIES WALMART 4/7/2017 257960CC345942 E 100-17275-5061 85.50 KC - BUBBLE FUN POND FOR BRENTWOOD PARK Payments issued for PARKS & RECREATION $189,233.30 POLICE ADVANCED BUSINESS FORMS 4/12/2017 25796730249 E 100-12720-5034 56.29 BUSINESS CARDS FOR DELOS SANTOS Monday, April 17, 2017 Page 19 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco POLICE AMERICAN MESSAGING SERVICES 4/14/2017 258088M7175147RD E 100-12410-5071 17.37 PAGER SERVICE - PD & WQCP ANGELA ROMANINI 4/12/2017 25805004/01-04/06/15 E 100-12210-5033 528.31 MILEAGE AND MEAL EXPENSES - CAPE CONF CLEARS, INC 4/14/2017 25810005/10-05/11/17 E 100-12210-5033 100.00 CLEARS NORTHERN - TRAINING SEMINAR- COLE COMMUNICATIONS MGR ASSOC 4/12/2017 25799303/17/17 E 100-12210-5033 100.00 COMM MANGR ASSOC ANNUAL DUES - DINAPOLI DANIEL FINNEGAN 4/12/2017 25801103/20-03/28/17 E 100-12720-5033 505.80 MILEAGE & TOLL FEE FOR FTO TRAINING DFS GREEN, INC 4/12/2017 25800125498-7 E 100-12210-5001 398.00 CARPET CLEANING 4/12/2017 25800125584-2 E 100-12210-5001 235.00 CARPET CLEANING DONALD OLSEN 4/14/2017 25813104/07/17 E 100-12720-5033 261.75 EDUCATION REIMBURSEMENT PER MOU EASTMAN INVESTIGATIVE SERVICES4/12/2017 258005370 E 100-12720-5036 2,200.00 BACKGOUND INVESTIGATIONS (2) ELITE K-9, INC. 4/12/2017 258007130465B E 100-12110-5020 59.80 CANINE SUPPLIES GBH POLYGRAPH SERVICES 4/12/2017 25801602/10/17 E 100-12720-5036 300.00 PRE-EMPLOYMENT POLYGRAPH EXAM - MENDOZ J. SNELL & CO., INC. 4/12/2017 25802296657 E 100-12110-5020 360.00 SHREDDER MAINTENANCE LC ACTION POLICE SUPPLY LTD 4/12/2017 258026364939 E 100-12110-5061 2,688.49 12 RED DOT SIGHTING SYSTEMS FOR PATROL RIFL 4/12/2017 258026364939 E 100-12720-5051 5,000.00 12 RED DOT SIGHTING SYSTEMS FOR PATROL RIFL 4/12/2017 258026364940 E 100-12110-5020 469.89 NEW FLASHLIGHTS FOR PERSONNEL OFFICE DEPOT INC 4/12/2017 258038913579855001 E 100-12110-5020 1,179.79 10 NEW CAMERAS FOR OFFICERS 4/12/2017 258038915470274001 E 100-12110-5020 144.67 OFFICE SUPPLIES PAYPAL 4/7/2017 257960CC344456 E 100-12110-5031 75.00 MR - SSF CHAMBER OF COMMERCE INSTALL DIN 4/12/2017 258077CC345855 E 100-12720-5033 690.00 AP - CA JUVENILE ASSOC. CONF (2) - TRAINING PET FOOD EXPRESS 4/12/2017 25804202/13/17 DEVAN E 100-12720-5021 89.15 CANINE FOOD - DEVAN 4/12/2017 25804203/18/17 MAHON E 100-12110-5061 215.29 CANINE FOOD - MAHON 4/12/2017 25804203/19/17 DEVAN E 100-12210-5004 86.98 CANINE FOOD - DEVAN 4/12/2017 25804203/29/17 MILLER E 100-12110-5020 179.40 CANINE FOOD - MILLER SCHOOL HOUSE GROCERY 4/14/2017 2581508042 E 100-12110-5061 121.16 CHIEF'S CWI MTG 15 PPL SOUTH BAY REGIONAL PUBLIC SAFE4/12/2017 25805404/24-05/05/17 E 100-12720-5033 250.00 SUPERVISORY COURSE - AMADOR STARVISTA 4/12/2017 2580663644 E 100-12720-5002 22,062.71 CONTRIBUTION TO FIRST CHANCE JAN-JUN 2017 VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-12410-5071 1,047.54 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 VORTEX INDUSTRIES, INC 4/12/2017 25808245-1107961-1 E 100-12110-5061 688.00 REPAIRS TO HOLLOW METAL DOOR AT PD 4/12/2017 25808245-1120585-1 E 100-12110-5020 399.00 REPAIRS TO PD DOOR - CARD ACCESS WILLIAM J. FEISTER 4/12/2017 2580102017-19 E 100-12720-5036 700.00 PRE-EMPLOYMENT PSYCH EVALS (2) Payments issued for POLICE $41,209.39 Monday, April 17, 2017 Page 20 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS AD BRAKES 4/14/2017 25808714599 E 781-13610-5021 445.83 GARAGE OPER SUPPLIES- VEH 316 4/14/2017 25808714602 E 781-13610-5021 409.83 GARAGE STOCK & VEH 320 OPER SUPPLIES 4/14/2017 25808714617 E 781-13610-5021 409.83 GARAGE STOCK & VEH 311 OPER SUPPLIES AIRGAS USA, LLC 4/5/2017 2578219060561695 E 710-13315-5021 150.59 SEWER MAINT. OPER SUPPLIES AIRPORT AUTO PARTS INC 4/5/2017 257822357899 E 781-13610-5021 16.99 GARAGE OEPR SUPPLIES- VEH 0856 ALL STAR GLASS 4/12/2017 257970WSF083311 E 781-13610-5021 518.37 VEH REPAIRS- VEH 115 4/12/2017 257970WSF083312 E 781-13610-5021 389.83 VEHICLE REPAIRS- VEH 117 ALPHA ANALYTICAL LABORATORIES 4/5/2017 2578237033194-MD_SSF E 710-13953-5005 337.00 FY 2016-2017 ANALYTICAL SERVICES 4/5/2017 2578237033195-MD_SSF E 710-13953-5005 337.00 FY 2016-2017 ANALYTICAL SERVICES 4/5/2017 2578237033255-MD_SSF E 710-13953-5005 163.00 FY 2016-2017 ANALYTICAL SERVICES 4/5/2017 2578237033337-MD_SSF E 710-13953-5005 105.00 FY 2016-2017 ANALYTICAL SERVICES 4/5/2017 2578237033338-MD_SSF E 710-13953-5005 55.00 FY 2016-2017 ANALYTICAL SERVICES 4/7/2017 2579007033383-MD_SSF E 710-13953-5005 4,105.00 FY 2016-2017 ANALYTICAL SERVICES 4/7/2017 2579007033809-MD_SSF E 710-13953-5005 55.00 FY 2016-2017 SAMPLING SERVICES 4/7/2017 2579007033810-MD_SSF E 710-13953-5005 105.00 FY 2016-2017 ANALYTICAL SERVICES 4/7/2017 2579007033871-MD_SSF E 710-13953-5005 153.00 FY 2016-2017 ANALYTICAL SERVICES 4/12/2017 2579717033412-MD_SSF E 710-13951-5005 3,123.00 FY 2016-2017 ANALYTICAL SERVICES AMAZON MKTPLACE 4/5/2017 257891CC345734 E 710-13910-5021 88.30 BS OPERATING SUPPLIES AMAZON.COM 4/12/2017 258077CC345626 E 100-13410-5020 24.77 MG CC- SURGE PROTECTOR FOR EUNEJUNE'S OFF 4/12/2017 258077CC345635 E 100-13410-5020 63.33 MG CC- ROLODEX FOR EUNEJUNE 4/12/2017 258077CC345643 E 100-13410-5020 34.11 MG CC- CASE & SCREEN PROTECTOR FOR EUNEJU 4/12/2017 258077CC345660 E 781-13610-5021 24.37 MM CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC345663 E 100-13410-5061 54.08 LL CC- ANNUAL AMAZON PRIME MEMBERSHIP RE 4/14/2017 258169CC345663 E 781-13610-5061 54.08 LL CC- ANNUAL AMAZON PRIME MEMBERSHIP RE 4/14/2017 258169CC345664 E 781-13610-5021 136.40 MM CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC345666 E 781-13610-5021 73.92 MM CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC345667 E 781-13610-5021 29.45 LL CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC345669 E 781-13610-5021 129.95 MM CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC345671 E 781-13610-5051 131.09 MM CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC345673 E 100-13410-5020 70.99 MM CC- CORP YARD PLOTTER INK CARTRIDGES 4/14/2017 258169CC345675 E 100-13410-5020 34.00 MM CC- INK CARTRIDGE FOR CORP YARD FOR PL 4/14/2017 258169CC345677 E 781-13610-5021 30.80 MM CC- GARAGE OPER SUPPLIES Monday, April 17, 2017 Page 21 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS AMAZON.COM 4/14/2017 258169CC346494 E 781-13610-5021 39.98 MM CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC346495 E 781-13610-5021 21.88 MM CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC346500 E 781-13610-5021 248.59 MM CC- GARAGE OPER SUPPLIES AMERICAN AIR SYSTEMS INC 4/7/2017 25790117-0228 E 710-13943-5051 444.00 BOILER NO.3 REPAIR 4/7/2017 25790117-0231 E 710-13943-5051 1,180.00 BOILER NO. 3 SERVICE CALL-TIME DELAY REPAIR AMERICAN MESSAGING SERVICES 4/14/2017 258088M7175147RD E 710-13910-5071 71.31 PAGER SERVICE - PD & WQCP AMERICAN TRUCK & TRAILER BODY 4/12/2017 257973160760 E 781-13610-5001 3,702.46 GARAGE- VEH 232 REPAIRS AMERICAN WATER COLLEGE 4/7/2017 25790204/18-04/20/17 E 710-13910-5033 549.00 COURSE REG. FOR UTILITY MGMT PROGRAM ANDRES RODRIGUEZ 4/14/2017 25808904/06-04/09/17 E 710-13315-5031 49.76 MILEAGE REIMBURSEMENT FOR A. RODRIGUEZ APWA NORCAL CHAPTER 4/5/2017 257891CC345739 E 710-13910-5033 395.00 STAFF DEVELOPMENT ARAMARK UNIFORM SERVICES 4/5/2017 257824757917302 E 710-13910-5001 112.90 WEEKLY UNIFORM SERVICE 4/5/2017 257824757917303 E 710-13910-5001 185.60 WEEKLY UNIFORM SERVICE 4/5/2017 257824757917315 E 710-13315-5001 368.77 STREET DIVISION UNIFORMS 4/5/2017 257824757917317 E 100-13410-5001 13.95 GARAGE DIVISION UNIFORMS 4/5/2017 257824757917318 E 100-13410-5001 35.95 GARAGE- FENDER SEAT COVERS & SHOP TOWELS 4/7/2017 257903757929203 E 710-13910-5001 112.90 WEEKLY UNIFORM SERVICE 4/7/2017 257903757929204 E 710-13910-5001 185.60 WEEKLY UNIFORM SERVICE 4/7/2017 257903757929216 E 100-13410-5001 339.35 STREET DIVISION- UNIFORMS 4/12/2017 257974757929218 E 710-13315-5001 13.95 GARAGE DIVISION- UNIFORMS 4/12/2017 257974757929219 E 710-13315-5001 35.95 GARAGE- FENDER SEAT COVERS & SHOP TOWELS 4/14/2017 258090757941128 E 100-13410-5001 110.10 STREET DIVISION UNIFORMS 4/14/2017 258090757941130 E 710-13315-5001 13.95 GARAGE DIVISION UNIFORMS 4/14/2017 258090757941131 E 710-13315-5001 35.95 GARAGE- FENDER SEAT COVERS & SHOP TOWELS ARC DOCUMENT SOLUTIONS, LLC 4/12/2017 2579751660347 E 100-13210-5021 152.88 ENGINEERING SUPPLIES ARCO'S AUTO BODY 4/12/2017 257976029131 E 781-13610-5001 4,989.97 GARAGE- VEH # 3 REPAIRS AZCO SUPPLY, INC. 4/14/2017 258091208897 E 100-13450-5021 947.27 SIGNALS OPER SUPPLIES B&B CUSTOM DESIGNS 4/5/2017 25782516239 E 710-13922-5021 183.47 STAFF UNIFORMS 4/14/2017 25809216249 E 100-13210-5034 78.62 SHIRTS FOR PW INSPECTOR 4/14/2017 258092346542 E 710-13315-5034 99.16 T SHIRTS & SWEATSHIRTS FOR PW MAINTENANC BETTS TRUCK PARTS 4/5/2017 2578274420392 E 781-13610-5001 80.00 VEH 508- GARAGE OPER SUPP & BENCH REPAIR 4/5/2017 2578274420392 E 781-13610-5021 169.99 VEH 508- GARAGE OPER SUPP & BENCH REPAIR BLUE LINE TRANSFER INC 4/12/2017 2579800000558492 E 710-13962-5004 68,498.77 BIOSOLIDS DISPOSAL Monday, April 17, 2017 Page 22 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS BOB JR'S TOWING INC 4/12/2017 257981028402 E 781-13610-5001 75.00 BATTERY JUMP- VEH 265 4/12/2017 25798127493 E 781-13610-5001 75.00 TIRE CHANGE- VEH 18 BROADMOOR LUMBER & PLYWOOD CO 4/5/2017 25782942354 E 100-13420-5021 219.02 SIDEWALK OPER SUPPLIES CITY AUTO SUPPLY 4/5/2017 2578363-409909 E 781-13610-5021 10.00 GARAGE OPER SUPPLIES- VEH 231 4/12/2017 2579903-391435 E 781-13610-5021 -196.20 GARAGE OPER SUPPLIES 4/12/2017 2579903-409935 E 781-13610-5021 122.72 GARAGE OPER SUPPLIES- VEH 264 4/12/2017 2579903-410496 E 781-13610-5021 21.35 GARAGE OPER SUPPLIES- VEH 136 4/12/2017 2579903-410655 E 781-13610-5021 14.07 GARAGE STOCK & VEH 117 OPER SUPPLIES 4/12/2017 2579903-410726 E 781-13610-5028 158.24 GARAGE OPER SUPPLIES- VEH 136 4/12/2017 2579903-410915 E 781-13610-5021 140.71 GARAGE STOCK OPER SUPPLIES 4/12/2017 2579903-411829 E 781-13610-5021 207.52 GARAGE OPER SUPPLIES- VEH 265 4/12/2017 2579903-411861 E 781-13610-5021 222.51 GARAGE OPER SUPPLIES- VEH 222 4/14/2017 2580983-412793 E 781-13610-5021 234.01 GARAGE OPER SUPPLIES- VEH 12 CSS ENVIRONMENTAL SERVICES INC4/12/2017 2579986551-39 E 250-13510-5005 29,399.00 LANDFILL MONITORING COSTS 4/12/2017 2579986551-40 E 250-13510-5005 26,037.50 LANDFILL MONITORING COSTS CULLIGAN SANTA CLARA 4/7/2017 2579100063985 E 710-13941-5051 196.50 WATER SOFTENER SERVICE CWEA-TCP 4/14/2017 258169CC346416 E 710-13315-5031 172.00 LL CC- CWEA ASSOC. MEMBERSHIP FOR S. MACK 4/14/2017 258169CC346417 E 710-13315-5031 260.00 LL CC- COLLECTION SYSTEM MAINT. GRADE II FOR 4/14/2017 258169CC346454 E 710-13315-5031 172.00 LL CC- CWEA ASSOC. MEMBERSHIP FOR P. SHEA 4/14/2017 258169CC346458 E 710-13315-5033 160.00 LL CC- COLLECTION SYSTEM GRADE I MEMBER FE D&M TRAFFIC SERVICES, INC. 4/5/2017 25784051340 E 100-13411-5021 786.60 TRAFFIC SIGNS OPER SUPPLIES DANIEL JOSEPH GARZA 4/5/2017 25785010/28/16 E 710-13910-5031 175.00 CWEA CERTIFICATION FEE DAN'S DRILLING & FENCING INC 4/14/2017 2581064233 E 100-13430-5001 1,285.00 FENCING FOR FREE WAY OFF RAMP OPENING DARBY DAN'S 4/12/2017 258077CC345628 E 740-13820-5061 99.21 MG CC- STORMWATER TRASH CAPTURE MTG. LU DEPT OF TOXIC SUBSTANCE CTRL 4/14/2017 25810916SM3997 E 740-13820-5031 47.28 FORMER BASAPCO INC SITE CHARGES FOR OCT-D DIESEL EMISSIONS SERVICE 4/5/2017 2578413-36551 E 781-13610-5021 121.43 GARAGE STOCK OPER SUPPLIES DISH NETWORK 4/5/2017 257891CC345736 E 710-13910-5005 108.02 DISH NETWORK DUDLEY PERKINS CO 4/14/2017 258113367879 E 781-13610-5021 30.83 GARAGE OPER SUPPLIES- VEH 44 4/14/2017 258113368162 E 781-13610-5021 497.49 GARAGE OPER SUPPLIES- VEH 42 DYSERT ENVIRONMENTAL INC 4/5/2017 25784411960 E 710-13953-5005 155.00 FY 2016-2017 SAMPLING SERVICES 4/5/2017 25784411961 E 710-13953-5005 490.00 FY 2016-2017 SAMPLING SERVICES 4/5/2017 25784411993 E 710-13953-5005 195.00 FY 2016-2017 SAMPLING SERVICES Monday, April 17, 2017 Page 23 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS E&M ELECTRIC AND MACHINERY INC4/5/2017 257845299541 E 710-13910-5002 6,000.00 SUPERVISORY CONTROL AND DATA ACQUISITION FASTENAL COMPANY 4/5/2017 257846CAS1027349 E 781-13610-5021 143.37 GARAGE STOCK OPER SUPPLIES 4/5/2017 257846CAS1027535 E 100-13450-5021 24.28 SIGNALS OPER SUPPLIES 4/14/2017 258114CAS1027621 E 781-13610-5021 43.20 GARAGE STOCK OPER SUPPLIES FISHER SCIENTIFIC COMPANY, LLC4/12/2017 2580127646369 E 710-13951-5021 7,233.25 LABORATORY REFRIGERATOR FLOWERS ELECTRIC & SVC CO INC 4/7/2017 25791521702033 E 710-13932-5051 1,025.00 PUMP STATION NO. 2 ELECTICAL SERVICE FLYERS ENERGY LLC 4/5/2017 25784817-438712 E 781-13610-5028 470.65 CORP YARD DIESEL 4/12/2017 258013CFS1398440 E 781-13610-5028 12,917.25 CITYWIDE CARDLOCK FUEL 4/14/2017 25811617-445091 E 781-13610-5028 471.83 FS 64- FUEL 4/14/2017 25811617-445092 E 781-13610-5028 1,742.02 FS 61- FUEL FREMOUW ENVIRONMENTAL SVC, INC4/12/2017 25801568870A E 740-13820-5001 3,585.45 HAZ MAT WASTE DISPOSAL 4/12/2017 25801568870B E 740-13820-5001 1,264.51 HAZ MAT WASTE DISPOSAL GEORGE T. HALL CO., INC 4/5/2017 257852S1229009.001 E 710-13951-5051 910.42 PLANT MAINTENENANCE SUPPLIES GOLDEN GATE TRUCK CENTER 4/5/2017 257853F005771460:01 E 781-13610-5021 198.58 GARAGE OPER SUPPLIES- VEH 502 4/12/2017 258017F005771817:01 E 781-13610-5021 197.67 GARAGE STOCK OPER SUPPLIES GOLDEN STATE CHEMICAL & SUPPLY4/5/2017 257854569611 E 710-13941-5050 674.03 OPERATING SUPPLIES 4/7/2017 257921569614 E 710-13315-5021 1,150.41 SEWER MAINT OPER SUPPLIES- SAFETY GLOVES GRANITEROCK COMPANY 4/5/2017 2578571020437 E 100-13411-5021 371.58 STREET MAINT OPER SUPPLIES 4/14/2017 2581181021830 E 100-13411-5021 722.21 STREET MAINT OPER SUPPLIES GRAPHICS ON THE EDGE 4/14/2017 2581192784 E 781-13610-5001 245.75 GARAGE- VEH 3 REPAIRS HARRISON & BONINI 4/5/2017 257858728642 E 710-13962-5051 279.23 FASTENERS RE-STOCK HI-TECH EMERGENCY VEHICLE SVC 4/12/2017 258019156707 E 781-13610-5001 141.81 VEHICLE REPAIRS- VEH 510 4/12/2017 258019156724 E 781-13610-5021 18.29 GARAGE OPER SUPPLIES- VEH 0858 (500) 4/12/2017 258019156736 E 781-13610-5021 1,352.79 GARAGE- VEH 510 REPAIRS HOLLISTER POWERSPORTS 4/5/2017 257860188491 E 781-13610-5021 705.31 GARAGE OPER SUPPLIES- VEH 280 4/14/2017 258169CC346499 E 781-13610-5021 275.39 MM CC- GARAGE OPER SUPPLIES FOR VEH 281 IDEXX DISTRIBUTION, INC. 4/5/2017 25786104407-05-364 E 710-13951-5021 1,200.00 SEALER CARE COVERAGE RENEWAL 4/7/2017 257924301427647 E 710-13951-5021 1,198.32 LAB SUPPLIES IPS GROUP, INC 4/12/2017 25802124527 E 720-13720-5005 2,129.45 SMART PARKING METER CC TRANS. MO. FEE & SE JOHN FALZON 4/7/2017 25791403/30-04/02/17 E 710-13315-5031 34.24 STANDBY MILEAGE REIMB.- J. FALZON K-119 OF CALIFORNIA 4/5/2017 25786368632 E 100-13411-5021 163.82 STREET MAINT OPER SUPPLIES 4/5/2017 25786368633 E 740-13820-5021 163.82 STORM MAINT OPER SUPPLIES Monday, April 17, 2017 Page 24 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS K-119 OF CALIFORNIA 4/5/2017 25786368699 E 710-13922-5050 101.08 BLOWER REPAIR PARTS 4/12/2017 25802368717 E 781-13610-5021 425.20 GARAGE OPER SUPPPLIES- VEH 5051 KAMAN INDUSTRIAL TECHNOLOGIES 4/7/2017 257926I738094 E 710-13942-5051 312.93 MAINTENANCE SUPPLIES L N CURTIS & SONS 4/5/2017 257866INV87732 E 781-13610-5021 99.91 GARAGE OPER SUPPLIES- VEH 505 LOWE'S CREDIT SERVICES 4/5/2017 257869902028 E 100-13420-5021 103.74 SIDEWALK OPER SUPPLIES 4/5/2017 257869902387 E 100-13411-5021 17.85 STREET MAINT OPER SUPPLIES 4/5/2017 257869902673 E 100-13430-5021 12.35 TRAFFIC MARKINGS OPER SUPPLIES 4/5/2017 257869915299 E 710-13922-5050 14.52 DRANO 4/5/2017 257869916193 E 710-13922-5050 74.73 BATHROOM SINK FAUCET MAIL STREAM INC. 4/12/2017 258029521393 E 710-13953-5005 465.30 ANNUAL SEWER SERVICE NOTICE: PRINTING MARGARET KELLEY 4/7/2017 25792704/05/17 E 710-13910-5031 184.00 CWEA ASSOCIATION MEMBERSHIP MATTHEW POWLESON 4/5/2017 25787803/21-03/22/17 E 100-13210-5031 24.61 EMPLOYEE REIMB; MILEAGE FOR TWO SITES MAZE & ASSOCIATES 4/12/2017 25803123405 E 710-13310-5007 156.86 FEB 2017 SINGLE AUDIT SERVICES FOR YE 06/30/ 4/12/2017 25803123405 E 250-13510-5007 11.55 FEB 2017 SINGLE AUDIT SERVICES FOR YE 06/30/ 4/12/2017 25803123405 E 720-13720-5007 21.32 FEB 2017 SINGLE AUDIT SERVICES FOR YE 06/30/ 4/12/2017 25803123405 E 710-13910-5007 329.41 FEB 2017 SINGLE AUDIT SERVICES FOR YE 06/30/ MCC CONTROL SYSTEMS, LLC 4/7/2017 257933CD99269176 E 710-13930-5051 346.66 SERVICE TO FLOWMETERS- ANNUAL COMPLIANC 4/7/2017 257933CD99269176 E 710-13931-5051 346.67 SERVICE TO FLOWMETERS- ANNUAL COMPLIANC 4/7/2017 257933CD99269176 E 710-13932-5051 346.67 SERVICE TO FLOWMETERS- ANNUAL COMPLIANC MCMASTER-CARR SUPPLY CO 4/7/2017 25793421396400 E 710-13922-5050 243.11 SHOP SUPPLIES 4/7/2017 25793421502458 E 710-13930-5051 184.37 OPERATING SUPPLIES 4/7/2017 25793421654012 E 710-13944-5051 536.08 RESTOCK- FILTER CARTRIDGES FOR RESIDUAL AN 4/7/2017 25793421780173 E 710-13922-5050 187.39 BATTERY RECYCLING CONTAINER 4/7/2017 25793422274810 E 710-13943-5050 364.70 MAINTENANCE SUPPLIES 4/14/2017 25812519756116 E 100-13430-5021 123.67 SIGNS & TRAFFIC OPER SUPPLIES 4/14/2017 25812522467672 E 710-13922-5050 74.47 MAINTENANCE SUPPLIES MICHAEL'S 4/12/2017 258077CC345627 E 100-13410-5020 65.25 MG CC- FRAMES FOR 2015 & 2017 PW POSTERS MOSS RUBBER & EQUIPT CORP 4/5/2017 257871519275-001 E 710-13941-5051 121.54 HOSES FOR POLY PUMPS 4/5/2017 257871519285-001 E 100-13410-5034 106.25 SEWER MAINT OPER SUPPLIES 4/5/2017 257871519308-001 E 100-13410-5034 109.29 SEWER MAINT OPER SUPPLIES 4/5/2017 257871519341-001 E 710-13315-5021 380.40 SEWER MAINT OPER SUPPLIES MUNICIPAL MAINTENANCE EQUIPMEN4/12/2017 2580340117806-IN E 781-13610-5021 1,621.43 GARAGE- VEH 316 PUMP ASSY. Monday, April 17, 2017 Page 25 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS MY PARKING PERMIT 4/12/2017 258077CC345629 E 720-13720-5025 245.30 MG CC- CONTRACTOR PARKING PERMITS NATIONAL CINEMEDIA, LLC 4/12/2017 258035INV-117393 E 710-13953-5030 808.60 ON-SCREEN OUTREACH NORCAL KENWORTH 4/12/2017 258037D610501 E 781-13610-5021 431.45 GARAGE OPER SUPPLIES- VEH 510 4/12/2017 258037D611069 E 781-13610-5021 77.20 GARAGE OPER SUPPLIES & REPAIRS- VEH 317 4/12/2017 258037D611069 E 781-13610-5001 250.00 GARAGE OPER SUPPLIES & REPAIRS- VEH 317 OFFICE DEPOT INC 4/7/2017 257937916926243001 E 710-13910-5021 45.07 OFFICE SUPPLIES 4/7/2017 257937916926243001 E 710-13951-5021 20.67 OFFICE SUPPLIES OLE'S CARBURETOR & ELEC INC 4/14/2017 258130408592 E 781-13610-5021 114.19 GARAGE STOCK OPER SUPPLIES 4/14/2017 258130408674 E 781-13610-5021 98.69 GARAGE OPER SUPPLIES- VEH 332 4/14/2017 258130408819 E 781-13610-5021 -98.92 GARAGE OPER SUPPLIES- VEH 332 4/14/2017 258130408820 E 781-13610-5021 93.06 GARAGE OPER SUPPLIES- VEH 332 4/14/2017 258130408839 E 781-13610-5021 94.80 GARAGE OPER SUPPLIES- VEH 502 4/14/2017 258130408914 E 781-13610-5021 31.87 GARAGE OPER SUPPLIES- VEH 262 4/14/2017 258130409010 E 781-13610-5021 94.06 GARAGE- VEH 236 BATTERY PANKEY'S RADIATOR INC. 4/14/2017 258134234909 E 781-13610-5001 125.00 SURGE TANK REPAIR- VEH 504 PB LOADER CORPORATION 4/14/2017 258169CC346497 E 781-13610-5021 154.30 MM CC- GARAGE OPER SUPPLIES 4/14/2017 258169CC346498 E 781-13610-5021 301.89 MM CC- GARAGE OPER SUPPLIES PENINSULA BATTERY CO 4/5/2017 257875120515 E 781-13610-5021 229.37 GARAGE OPER SUPP- VEH #5 4/12/2017 258040120263 E 720-13720-5021 209.24 PARKING DIST. OPER SUPPLIES 4/14/2017 258135120570 E 781-13610-5021 904.59 GARAGE OPER SUPPLIES- VEH 502 4/14/2017 258135120610 E 781-13610-5021 44.70 GARAGE OPER SUPPLIES- OLD VEH #130 BATTERY 4/14/2017 258135120733 E 781-13610-5021 99.27 GARAGE OPER SUPPLIES- VEH 771 POLYDYNE INC 4/12/2017 2580431127762 E 710-13943-5021 12,563.75 FY2016-2017 POLYMER (CLARIFLOC) SUPPLY PRIORITY 1 PUBLIC SAFETY EQUIP4/12/2017 2580456062 E 781-13610-5001 2,700.00 VEH # 4 REPAIRS & OPER SUPPLIES 4/12/2017 2580456063 E 781-13610-5021 150.42 GARAGE OPER SUPPLIES- VEH 4 4/12/2017 2580456178 E 781-13610-5021 900.00 GARAGE OPER SUPPLIES- VEH 41 & 0859 R&S ERECTION NORTH PENINSULA I4/5/2017 257879G40290 E 710-13922-5050 284.00 SERVICE & REPAIR TO FRONT GATE SPEAKER 4/7/2017 25794542047 E 710-13943-5050 1,867.00 SERVICE TO DEWATERING BUILDING ROLL UP DO R.A. METAL PRODUCTS INC 4/14/2017 2581428325 E 100-13450-5021 160.00 SIGNALS OPER SUPPLIES REDWOOD CITY PARKING 4/14/2017 258169CC346456 E 710-13310-5021 0.50 LL CC- REDWOOD CITY PARKING FEE RGW EQUIPMENT 4/12/2017 258077CC345661 E 781-13610-5021 27.66 MM CC- GARAGE OPER SUPPLIES FOR VEH 626 ROB LECEL 4/5/2017 25786703/29/17 E 710-13910-5031 172.00 CWEA MEMBERSHIP RENEWAL Monday, April 17, 2017 Page 26 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS ROZZI REPRODUCTION & SUPPLY IN4/12/2017 258051141985 E 100-13210-5025 108.43 TRAFFIC CONTROL PLAN, ENGLARGED AERIAL MA SAFETY COMPLIANCE MANAGEMENT 4/5/2017 257891CC345737 E 710-13910-5033 65.00 SAFETY COMPLIANCE MANAGEMENT 4/5/2017 257891CC345738 E 710-13910-5033 110.00 SAFETY COMPLIANCE MANAGEMENT SAFETY-KLEEN SYSTEMS INC 4/5/2017 25788272871966 E 710-13942-5051 645.01 MAINTENANCE PARTS CLEANER SAGE EXCHANGE 4/5/2017 257891CC345679 E 710-13315-5033 -205.00 LL CC- CREDIT FOR TESTING FEE (LOUIS LANGI) SAN MATEO LAWNMOWER INC. 4/14/2017 258148168354 E 781-13610-5021 399.86 GARAGE STOCK OEPR SUPPLIES SCHWING BIOSET INC 4/7/2017 25795461417511 E 710-13943-5051 1,425.59 BIOSOLIDS CAKE PUMPS SPARE PARTS SERRAMONTE FORD INC 4/5/2017 257885573394 E 781-13610-5021 132.41 GARAGE OPER SUPPLIES- VEH 1 4/12/2017 258053572950 E 781-13610-5021 458.48 GARAGE OPER SUPPLIES- VEH 522 4/12/2017 258053574001 E 781-13610-5021 365.97 GARAGE STOCK & VEH 264 4/14/2017 258151573999 E 781-13610-5021 240.91 GARAGE OPER SUPPLIES- VEH 523 4/14/2017 258151574812 E 781-13610-5021 45.49 GARAGE OPER SUPPLIES- VEH 245 & 0854 4/14/2017 258151575427 E 781-13610-5021 37.41 GARAGE OPER SUPPLIES- VEH 215 4/14/2017 258151575541 E 781-13610-5021 120.56 GARAGE OPER SUPPLIES- VEH 139 SHAKEEL THE PHONE REPAIR GUY 4/12/2017 258077CC345640 E 710-13310-5001 100.00 MG CC- REPAIR OF EUNEJUNE'S CITY IPHONE SCR SHIVA AUTO REPAIR 4/14/2017 25815235903 E 781-13610-5001 56.75 GARAGE- VEH 220 SMOG INSPECTION 4/14/2017 25815235905 E 781-13610-5001 56.75 GARAGE- VEH 12 SMOG INSPECTION 4/14/2017 25815235908 E 781-13610-5001 56.75 GARAGE- VEH 257 SMOG INSPECTION SOUTH CITY CAR WASH INC 4/12/2017 2580552999 E 781-13610-5001 460.90 CAR WASH SERVICE FOR CITY VEHICLES SOUTH CITY LUMBER AND SUPPLY 4/7/2017 257956913623 E 710-13315-5051 75.36 SEWER MAINT OPER SUPPLIES 4/12/2017 258056914337 E 740-13820-5021 13.27 STORM MAINT OPER SUPPLIES 4/12/2017 258056914353 E 740-13820-5021 455.79 STORM MAINT OPER SUPPLIES 4/12/2017 258056914361 E 740-13820-5021 41.00 STORM MAINT OPER SUPPLIES 4/12/2017 258056914423 E 740-13820-5021 49.03 STORM MAINT OPER SUPPLIES 4/12/2017 258056914428 E 740-13820-5021 63.55 STORM MAINT OPER SUPPLIES 4/14/2017 258154914347 E 781-13610-5021 5.24 GARAGE STOCK OPER SUPPLIES & VEH 0857 4/14/2017 258154914824 E 781-13610-5021 13.09 GARAGE STOCK OPER SUPPLIES SPARTAN MOTOR CHASSIS, INC. 4/5/2017 257886IN00683717 E 781-13610-5021 64.63 GARAGE OPER SUPPLIES- VEH 506 4/12/2017 258057IN00684407 E 781-13610-5021 64.63 GARAGE STOCK OPER SUPPLIES SSF SCAVENGER CO INC 4/12/2017 2580630000556854 E 710-13962-5072 21,801.04 DEBRIS BOX SERVICE FOR SWEEPER/VACTOR DU STAPLES BUSINESS ADVANTAGE 4/14/2017 2581568043889255 E 710-13310-5020 133.64 CORP YARD OFFICE SUPPLIES STAPLES CREDIT PLAN 4/5/2017 257891CC345637 E 100-13410-5020 -18.11 MG CC- RETURN OF ROLODEX FOR EUNEJUNE Monday, April 17, 2017 Page 27 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS STAPLES CREDIT PLAN 4/12/2017 258077CC345632 E 100-13410-5020 18.11 MG CC- ROLODEX FOR EUNEJUNE STEVEN'S BAY AREA DIESEL SER I4/14/2017 25815841823 E 781-13610-5001 1,479.17 GARAGE- VEH 315 REPAIRS 4/14/2017 25815841845 E 781-13610-5001 357.50 GARAGE- VEH 311 REPAIRS STEWART CHEVROLET 4/14/2017 258159100999 E 781-13610-5021 70.45 GARAGE OPER SUPPLIES- VEH 119 STREHLE'S BODY SHOP 4/14/2017 25816046448 E 781-13610-5001 3,565.00 GARAGE- VEH 317 PAINT REPAIR TECHNOLOGY, ENG CONST/ACCUTITE4/12/2017 258071191411 E 781-13610-5001 190.10 GAS & DIESEL PUMP FILTERS REPLACEMENT- VEH TELEDYNE RD INSTRUMENTS 4/12/2017 25807228091986 E 710-13922-5021 1,992.05 ACOUSTIC DOPPLER FLOW METER (ADFM) THE ADAM-HILL COMPANY 4/5/2017 25788730041501 E 781-13610-5021 69.32 GARAGE STOCK OPER SUPPLIES THE BARRICADE COMPANY 4/14/2017 258162621980-2 E 710-13310-5061 571.80 SEWER MAINT OPER SUPPLIES THE LIGHTHOUSE, INC 4/14/2017 2581640331395 E 781-13610-5021 87.15 GARAGE VEHICLE REPAIRS- VEH 5051 4/14/2017 2581640331722 E 781-13610-5021 54.39 GARAGE OPER SUPPLIES- VEH 0859 THOMAS FISH COMPANY 4/5/2017 25788821581 E 710-13951-5021 140.50 BIOASSAY SPECIMEN 4/7/2017 25795821609 E 710-13951-5021 117.00 BIOASSAY SPECIMEN TRACTION-GENUINE PARTS CO. 4/5/2017 257889853126570 E 781-13610-5021 34.84 GARAGE STOCK OPER SUPPLIES 4/12/2017 258073853126642 E 781-13610-5021 7.43 GARAGE STOCK OPER SUPPLIES 4/12/2017 258073853126735 E 781-13610-5021 7.18 GARAGE STOCK OPER SUPPLIES 4/14/2017 258167853126986 E 781-13610-5021 167.39 GARAGE STOCK & VEH 504 OPER SUPPLIES 4/14/2017 258167853127159 E 781-13610-5021 29.16 GARAGE OPER SUPPLIES- VEH 503 4/14/2017 258167853127271 E 781-13610-5021 39.54 GARAGE STOCK OPER SUPPLIES 4/14/2017 258167853127272 E 781-13610-5021 11.65 GARAGE STOCK OPER SUPPLIES TRANSENE COMPANY, INC 4/5/2017 2578905001771 E 710-13951-5021 1,027.95 LAB SUPPLIES TRAPS TIRE & AUTO CENTER 4/14/2017 258168000058117 E 781-13610-5001 125.00 WHEEL ALIGNMENT- VEH 115 ULTIMATE OFFICE SOLUTIONS 4/12/2017 258077CC345630 E 100-13410-5020 104.91 MG CC- STANDUP DESKTOP ORGANIZER FOR AD UNIVAR USA INC 4/7/2017 257962SJ806625 E 710-13964-5021 3,902.07 FY 2016-2017 SODIUM BISULFITE 4/7/2017 257962SJ807175 E 710-13964-5021 4,576.89 FY 2016-2017 SODIUM BISULFITE 4/7/2017 257962SJ807324 E 710-13944-5021 2,201.08 SODIUM HYPOCHLORITE 4/12/2017 258079SJ807470 E 710-13944-5021 2,109.15 SODIUM HYPOCHLORITE 4/12/2017 258079SJ808216 E 710-13964-5021 3,905.79 FY 2016-2017 SODIUM BISULFITE UNLIMITED TOOL REPAIR 4/7/2017 25796318737 E 100-13411-5051 387.27 STREET MAINT OPER SUPPLIES UPS STORE 4/14/2017 258169CC345676 E 781-13610-5001 12.09 MM CC- SHIPPING OF RETURNED GARAGE PARTS 4/14/2017 258169CC346496 E 781-13610-5001 15.71 MM CC- SHIPPING SERVICES 4/14/2017 258169CC346501 E 781-13610-5001 9.99 MM CC- SHIPPING SERVICES Monday, April 17, 2017 Page 28 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS USA FLEET SOLUTIONS 4/5/2017 25789227668 E 781-13610-5001 92.55 GPS FOR STREET SWEEPERS 4/12/2017 25808127340 E 781-13610-5001 92.55 GPS FOR STREET SWEEPERS VERIZON WIRELESS 4/14/2017 2581709782289854 E 100-13410-5071 606.54 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-13411-5071 66.08 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-13420-5071 12.67 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-13430-5071 28.02 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-13450-5071 35.12 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 710-13310-5071 50.88 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 710-13315-5071 160.52 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 710-13910-5071 321.88 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 720-13720-5071 25.81 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 740-13820-5071 47.79 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 781-13610-5071 83.55 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-13210-5071 127.69 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782289854 E 100-13220-5071 70.33 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2017 4/14/2017 2581709782321127 E 710-13961-5045 125.10 WQCP MODEMS - MONTHLY CHGS 03/2017 4/14/2017 2581709782357997 E 720-13720-5045 75.10 MILLER GARAGE MODEM - MONTHLY CHGS 03/ VWR INTERNATIONAL LLC 4/5/2017 2578938048020201 E 710-13951-5021 1,051.65 LAB SUPPLIES 4/5/2017 2578938048026881 E 710-13951-5021 99.57 LAB SUPPLIES 4/5/2017 2578938048089199 E 710-13951-5021 692.53 LAB SUPPLIES 4/7/2017 2579648048049097 E 710-13951-5021 217.55 LAB SUPPLIES 4/12/2017 2580838047093633 E 710-13951-5021 35.64 LAB SUPPLIES 4/14/2017 2581718048125274 E 710-13951-5021 373.50 LAB SUPPLIES 4/14/2017 2581718048134191 E 710-13951-5021 540.86 LAB SUPPLIES 4/14/2017 2581718048178078 E 710-13951-5021 137.27 LAB SUPPLIES W.W. GRAINGER INC. 4/5/2017 2578949391864841 E 710-13943-5051 256.30 SAFETY RELIEF VALVES 4/5/2017 2578949391907533 E 710-13922-5050 34.79 THERMOSTAT GUARDS FOR BELT PRESS ROOM 4/5/2017 2578949401814703 E 710-13922-5050 29.06 OPERATING SUPPLIES 4/7/2017 2579659402933833 E 710-13922-5050 41.63 ELECTRICAL SUPPLIES-WALL PLATE,COVER 4/7/2017 2579659404038789 E 710-13942-5051 58.13 MAINTENANCE SUPPLIES 4/14/2017 2581729405525420 E 710-13910-5051 24.21 OPERATING SUPPLIES WATER ENVIRONMENT FEDERATION 4/5/2017 257891CC345735 E 710-13951-5021 247.00 WEF/PWO-PWO MEMBERSHIP RENEWALS Monday, April 17, 2017 Page 29 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco PUBLIC WORKS WATTCO 4/14/2017 25817347824 E 781-13610-5021 151.57 GARAGE OPER SUPPLIES- VEH 510 4/14/2017 25817347920 E 781-13610-5021 170.54 GARAGE OPER SUPPLIES- VEH 509 WEF BK 4/5/2017 257891CC345740 E 710-13951-5021 354.00 STAFF DEVELOPMENT WINGFOOT COMMERCIAL TIRE SYSTM4/5/2017 257896184-1078578 E 781-13610-5021 413.20 GARAGE OPER SUPPLIES- VEH 105 4/5/2017 257896184-1078608 E 781-13610-5021 2,050.20 GARAGE- VEH 506 OPER SUPPLIES & TIRE DISPOS 4/5/2017 257896184-1078608 E 781-13610-5001 174.62 GARAGE- VEH 506 OPER SUPPLIES & TIRE DISPOS 4/5/2017 257896184-1078609 E 781-13610-5001 131.21 GARAGE OPER SUPPLIES & TIRE REPLACEMENT- V 4/5/2017 257896184-1078609 E 781-13610-5021 432.95 GARAGE OPER SUPPLIES & TIRE REPLACEMENT- V 4/12/2017 258084184-1078682 E 781-13610-5021 189.25 GARAGE OPER SUPPLIES- VEH 231 4/14/2017 258175184-1078708 E 781-13610-5001 266.93 GARAGE- VEH 330 FLAT TIRE REPAIR 4/14/2017 258175184-1078755 E 781-13610-5021 2,580.23 GARAGE STOCK & VEH 119 OPER SUPPLIES WORLD OIL ENVIRONMENTAL SVCS 4/14/2017 258177I500-00171420 E 781-13610-5001 120.00 GARAGE- USED/ MIXED OILS DISPOSAL ZAP MANUFACTURING INC 4/5/2017 25789846032 E 100-13430-5021 309.93 TRAFFIC SIGNS OPER SUPPLIES Payments issued for PUBLIC WORKS $302,822.28 BALANCE SHEET CITY OF BURLINGAME 4/12/2017 2579911ST QTR17/2017 YR B 280-21204 9,714.60 BID ASSESSMENTS PASS THROUGH DEPARTMENT OF CONSERVATION 4/12/2017 25800001/01-03/31/17 B 280-21715 43,539.23 JAN-MAR 2017 1ST QTR SMIP FEES 4/12/2017 25800001/01-03/31/17 B 280-21706 631.49 JAN-MAR 2017 1ST QTR SMIP FEES DISCOUNT PLUMBING 4/5/2017 257842E14-0293 B 270-21703 1,200.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 143 4/5/2017 257842E15-0476 B 270-21703 1,200.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 122 4/5/2017 257842E15-0506 B 270-21703 500.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 225 4/5/2017 257842E15-0614 B 270-21703 500.00 ENCROACHMENT DEPOSIT REFUND - 527 ORANG 4/5/2017 257842E15-0637 B 270-21703 1,100.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 129 4/5/2017 257842E16-0105 B 270-21703 500.00 ENCROACHMENT DEPOSIT REFUND - 509 POPLAR 4/5/2017 257842E16-0367 B 270-21703 500.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 75 E 4/5/2017 257842E16-0590 B 270-21703 500.00 ENCROACHMENT DEPOSIT REFUND - 761 MILLER IN OUT PLUMBING & CONSTRUCTION4/5/2017 257862E17-0049 B 270-21703 500.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 24 WHEN QUALITY COUNTS INC 4/5/2017 257895E17-0132 B 270-21703 500.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 133 ZAYO GROUP, LLC 4/5/2017 257899E15-0400 B 270-21703 3,000.00 ENCROACHMENT PERMIT DEPOSIT REFUND - VAR 4/5/2017 257899E15-0518 B 270-21703 1,200.00 ENCROACHMENT PERMIT DEPOSIT REFUND - VAR 4/5/2017 257899E16-0275 B 270-21703 1,200.00 ENCROACHMENT PERMIT DEPOSIT REFUND - S LI Monday, April 17, 2017 Page 30 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco BALANCE SHEET ZAYO GROUP, LLC 4/5/2017 257899E16-0314 B 270-21703 1,300.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 212 4/12/2017 258086E16-0345 B 270-21703 1,000.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 112 4/14/2017 258178E15-0049 B 270-21703 4,300.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 212 4/14/2017 258178E16-0327 B 270-21703 3,000.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 133 Payments issued for BALANCE SHEET $75,885.32 CAPITAL IMPROVEMENTS BKF ENGINEERS 4/14/2017 25809417040285 E 710-99999-5999 1,622.00 ON CALL SERVICES FOR WATER RESOURCES CAROLLO ENGINEERS, PC 4/12/2017 2579880156572 E 710-99999-5999 8,795.00 ON CALL WATER RESOURCES SERVICES 4/12/2017 2579880156573 E 710-99999-5999 16,696.50 ON CALL WATER RESOURCES SERVICES CRANE TRANSPORTATION GROUP 4/12/2017 2579950317A E 510-99999-5999 10,174.00 EAST OF 101 MODEL UPDATE 2016 CALIBRATION: 4/12/2017 2579950317B E 510-99999-5999 18,798.00 EAST OF 101 MODEL UPDATE 2040 CALIBRATION: CSG CONSULTANTS INC 4/12/2017 25799711372 E 510-99999-5999 3,120.00 DESIGN OF JUNIPERO SERRA BOULEVARD & KING DKS ASSOCIATES 4/12/2017 2580030063205 E 510-99999-5999 4,390.00 CONSULTING 2015 ENGINEERING & TRAFFIC STU HARRIS DESIGN 4/12/2017 25801815.04.08 E 510-99999-5999 1,525.00 WILLOW GARDENS PLAYGROUNDS REPLACEMEN SOUTHLAND CONSTRUCTION MGMT 4/14/2017 2581553963 E 510-99999-5999 3,728.38 LOCKS AND WEATHERSTRIPPING SUPPLY AND INS SSA LANDSCAPE ARCHITECTS, INC.4/12/2017 2580585713 E 510-99999-5999 596.91 ON-CALL LANDSCAPE ARCHITECTURAL SERVICES Payments issued for CAPITAL IMPROVEMENTS $69,445.79 DESIGNATED FUND BALANCE 4IMPRINT, INC. 4/5/2017 257891CC345763 B 280-27408 395.58 NC- NOTEBOOKS VOLUNTEER RECOGNITION EVE BILLARD WHOLESALE CO. 4/7/2017 257960CC345823 B 280-27402 1,961.85 JH - PING PONG TABLE AND SUPPLIES - MAGNOLI CONSTRUCTION EXAM CENTER 4/12/2017 258077CC346237 B 280-27465 1,645.00 PC-CEC- ICC EXAM PREP JOSEPH/CALVO 03/27-03 4/12/2017 258077CC346241 B 280-27465 2,495.00 PC-CEC-ICC EXAM PREP LAM/MCNICOL/COTLA 03 COSTCO 4/7/2017 257960CC345829 B 280-27402 564.95 JH - SNACK SUPPLIES FOR ADULT DAY CARE CENT DANELE DIXON 4/14/2017 25811102/04-03/29/17 B 280-27434 211.89 PROGRAM SUPPLES DEPARTMENT OF CONSERVATION 4/12/2017 25800001/01-03/31/17 B 280-27418 -2,208.54 JAN-MAR 2017 1ST QTR SMIP FEES DIV. OF THE STATE ARCHITECT 4/12/2017 258002JAN'17-MAR'17 B 280-27470 391.80 QUARTERLY FEE 1/1 - 3/31/17 CASP PROGRAM ELAINE GARBARINO 4/5/2017 25784903/23/17 B 280-27432 25.34 ELAINE GARBARINO -- COMMUNITY OUTREACH R GOLDILOCKS 4/7/2017 257960CC345814 B 280-27402 110.56 JH -REFRESHMENTS FOR MAGNOLIA ADULT DAY GOURMET COFFEE SOLUTIONS INC. 4/7/2017 25792203311710 B 280-27408 159.96 SUPPLIES FOR PUBLIC COFFEE MACHINE ICC NAPA SOLANO CHAPTER 4/12/2017 258077CC346249 B 280-27465 597.00 PP- PERMIT TECH EXAM-CALVO/COTLA/COMM P Monday, April 17, 2017 Page 31 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/3/2017 4/16/2017 -City of South San Francisco DESIGNATED FUND BALANCE ICC NAPA SOLANO CHAPTER 4/12/2017 258077CC346253 B 280-27465 260.00 PP-ICC CBO EXAMS -LAM KATIE DONNER 4/14/2017 25811203/24/17 B 280-27408 134.66 PROM PROGRAM SUPPLIES MANGVAN SF INC 4/7/2017 257960CC345819 B 280-27402 360.00 JH - MAGNOLIA SENIOR CENTER -4 MAHJONG TA PARTY CITY 4/5/2017 257891CC345761 B 280-27408 72.94 NC- VOLUNTEER RECOGNITION EVENT 4/14/2017 258169CC345760 B 280-27408 -3.26 VOLUNTEER RECOGNITION EVENT SAN FRANCISCO OPERA GUILD 4/12/2017 25805217-537 B 280-27423 450.00 3 PRESENTATIONS TO AFTERSCHOOL PROG TARGET 4/5/2017 257891CC345758 B 280-27408 19.36 NC- VOLUNTEER RECOGNITION EVENT WALMART 4/7/2017 257960CC345940 B 280-27434 299.90 KC - PRESCHOOL CAMERAS Payments issued for DESIGNATED FUND BALANCE $7,943.99 REFUNDS/REIMBURSEMENTS EMPLOYEE BENEFIT SPECIALISTS 4/12/2017 25800804/07/17 EBS E 783-00000-4341 662,071.06 APRIL 2017 HEALTH INSURANCE PREMIUMS W/ P 4/12/2017 25800804/07/17 EBS E 783-00000-4349 32,435.76 APRIL 2017 HEALTH INSURANCE PREMIUMS W/ P 4/12/2017 25800804/07/17 EBS E 783-00000-4342 217,109.94 APRIL 2017 HEALTH INSURANCE PREMIUMS W/ P NEOPOST USA INC 4/6/2017 812761894/6/17 E 110-00000-5027 4,000.00 CITYWIDE POSTAGE METER REPLENISHMENT Payments issued for REFUNDS/REIMBURSEMENTS $915,616.76 TOTAL PAYMENTS FOR PERIOD $2,664,501.07 Monday, April 17, 2017 Page 32 of 32 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-430 Agenda Date:4/26/2017 Version:1 Item #:17. Report regarding an ordinance reauthorizing the Public,Educational,and Governmental fee on state cable franchisees operating within the City of South San Francisco and amending Section 6.78.040 of the South San Francisco Municipal Code.(Jason Rosenberg, City Attorney) RECOMMENDATION It is recommended that the City Council adopt an ordinance reauthorizing the Public,Educational,and Governmental fee on state cable franchisees operating within the City of South San Francisco and amending Section 6.78.040 of the South San Francisco Municipal Code, and waive further reading. BACKGROUND/DISCUSSION The City Council previously introduced the following Ordinance and waived further reading.The Ordinance is now ready for adoption. Ordinance reauthorizing the Public,Educational,and Governmental fee on state cable franchisees operating within the City of South San Francisco and amending Section 6.78.040 of the South San Francisco Municipal Code. (Introduced on 4/12/17; Vote 5 - 0) CONCLUSION The Ordinance is ready for adoption. City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-429 Agenda Date:4/26/2017 Version:1 Item #:17a. Ordinance reauthorizing the Public,Educational,and Governmental fee on state cable franchisees operating within the City of South San Francisco and amending Section 6.78.040 of the South San Francisco Municipal Code. WHEREAS,the City Council previously adopted Section 6.78.040 of the South San Francisco Municipal Code (“SSFMC”),which imposes a public,educational,and governmental (“PEG”)fee on state cable franchisees operating within the City as authorized in the Digital Infrastructure and Video Competition Act of 2006; and WHEREAS,Section 5870(n)of the California Public Utilities Code states that a PEG fee ordinance must be reauthorized upon expiration of an applicable state franchise; and WHEREAS,AT&T California (“AT&T”)operates within the City under a state franchise that expired on,and was renewed as of, March 30, 2017; and WHEREAS,the City Council wishes to adopt an ordinance expressly declaring that the City’s PEG fee is reauthorized and amending SSFMC Section 6.78.040. NOW THEREFORE, the City Council of the City of South San Francisco does hereby ordain as follows: Section 1.PEG Fee Reauthorization The City’s PEG access fee authorized in Section 6.78.040 of the South San Francisco Municipal Code is hereby reauthorized to the extent required by Section 5870(n)of the California Public Utilities Code.All state franchisees operating within the City shall continue to collect and remit the PEG access fee as required in Section 6.78.040. Section 2.Revision to Section 6.78.040 of the South San Francisco Municipal Code Section 6.78.040 of the South San Francisco Municipal Code shall be amended by adding subsection (e)to read as follows: (e)Notwithstanding subdivision (n)of Public Utilities Code Section 5870,upon the expiration of any state franchise,without any action of the City Council,this section shall be deemed to have been automatically reauthorized unless the state franchise holder has given the City Council and City Manager written notice sixty (60)days prior to the expiration of its state franchise that the fee authorized in subsection (a) of this section will expire pursuant to the terms of subdivision (n) of Public Utilities Code Section 5870. The remaining provisions of Section 6.78.040 shall remain unchanged and in full force and effect. City of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-429 Agenda Date:4/26/2017 Version:1 Item #:17a. Section 3.Severability If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. Section 4.Publication and Effective Date This Ordinance shall be published once,with the names of those City Councilmembers voting for or against it, in the San Francisco Examiner,a newspaper of general circulation in the City of South San Francisco,as required by law, and shall become effective thirty (30) days from and after its adoption. ***** Introduced at a regular meeting of the City Council of the City of South San Francisco, held the 12th day of April, 2017. City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-431 Agenda Date:4/26/2017 Version:1 Item #:18. Report regarding a resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2016-2017 budget in the amount of $16,366 to support Beverage Container Recycling Programs in City Parks and authorizing the Finance Director to adjust the City’s Fiscal Year 2017-2018 revenue budget upon receipt of funds.(Sharon Ranals, Director of Parks and Recreation) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the filing of an application for the Department of Resources Recycling and Recovery (CalRecycle)funds allocated through the State of California in their Fiscal Year 2016-2017 (FY 16-17)budget in the amount of $16,366 to support beverage container recycling programs in City parks and authorize the Finance Director to adjust the City’s Fiscal Year 2017-2018 (FY 17-18) revenue budget upon receipt of funds. BACKGROUND/DISCUSSION It is recommended that the City Council adopt a resolution authorizing the filing of an application for CalRecycle funds allocated through the State of California.CalRecycle administers a program to provide and support statewide opportunities for beverage container recycling.The goal of this program is to reach and maintain an 80 percent recycling rate for all California refund value beverage containers (aluminum,glass, plastic and bi-metal).Projects implemented by cities and counties will assist in reaching and maintaining this goal. Pursuant to Public Resources Code section 14581(a)(3)(A)of the California Beverage Container Recycling and Litter Reduction Act,CalRecycle is distributing $10,500,000 in FY16-17 to eligible cities and counties specifically for beverage container recycling and litter cleanup activities.Payments are calculated annually per capita using the Department of Finance’s population statistics.The application deadline to receive the funding, which is a non-competitive payment program as opposed to a competitive grant program, is May 2, 2017. For the past several years,the City has taken advantage of this funding source to enhance our support of recycling programs.The Parks and Recreation Department has purchased multi-stream waste receptacles which are placed in our City parks and building facilities.The proposed purchase for this year would be to install multi-stream waste receptacles in several City parks,including Alta Loma Park,Dundee Park,Newman and Gibbs Park, Brentwood Park and Avalon Park. Due to a recent audit by the California State Auditor,CalRecycle’s own fiduciary responsibility,and to align this program with our other payment programs,more strict reporting requirements have been implemented for current and future rounds of applications than previous years,including agency applicants’submission of back- up documentation for all expenditures.The requirements also include a resolution to accept the funding from the applying agency’s City Council, to be included with the program application. FUNDING Funds received from the CalRecycle program for FY16-17 will provide for purchase of waste receptacles which enhance the City’s ability to collect and recycle beverage containers.There will be no need to increaseCity of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-431 Agenda Date:4/26/2017 Version:1 Item #:18. which enhance the City’s ability to collect and recycle beverage containers.There will be no need to increase the Parks and Recreation Department’s budget for expenditures.Receipt of these funds does not commit the City to ongoing or matching funding.Adopting this resolution will authorize the Finance Director to amend the FY17-18 revenue budget upon receipt of funds from CalRecycle. CONCLUSION It is recommended that the City Council adopt a resolution authorizing the filing of an application for CalRecycle funds allocated through the State of California for FY16-17 in the amount of $16,366 to support beverage container recycling programs and authorize the Finance Director to amend the FY 17-18 revenue budget upon receipt of funds.Receipt of these funds will enable the Parks and Recreation Department to provide enhanced recycling opportunities in City parks, to the benefit of the community and the environment. City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-432 Agenda Date:4/26/2017 Version:1 Item #:18a. Resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2016-2017 budget in the amount of $16,366 to support Beverage Container Recycling Programs in City Parks and authorizing the Finance Director to adjust the City’s Fiscal Year 2017-2018 revenue budget upon receipt of funds. WHEREAS,pursuant to Public Resources Code sections 48000 et seq.,14581,and 42023.1(g),the Department of Resources Recycling and Recovery (CalRecycle)has established various payment programs to make payments to qualifying jurisdictions; and WHEREAS,in furtherance of this authority CalRecycle is required to establish procedures governing the administration of the payment programs; and WHEREAS,CalRecycle’s procedures for administering payment programs require,among other things,an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment program. NOW,THEREFORE,BE IT RESOLVED that the City of South San Francisco is authorized to submit an application to CalRecycle for any and all payment programs offered; and BE IT FURTHER RESOLVED that the City Manager,or his/her designee,is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment; and BE IT FURTHER RESOLVED that this authorization is effective until rescinded by the Signature Authority or this governing body. ***** City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-422 Agenda Date:4/26/2017 Version:3 Item #:19. Discussion of City Council meeting dinners. (Karyl Matsumoto, Councilmember) City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-341 Agenda Date:4/26/2017 Version:1 Item #:20. Closed Session: Conference with Legal Counsel Existing Litigation (paragraph (1) of subdivision (d) of Section 54956.9) Name of case:Peter Melcher v.City of South San Francisco;Workers’Compensation Appeals Board Case Number: ADJ9991309 City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™