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Home My WebLink About2017-04-14 e-packet@9:15amFriday, April 14, 2017 9:15 AM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda April 14, 2017Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the Community Development Block Grant (“CDBG”) Standing Committee of the City of South San Francisco will hold a Special Meeting on Friday, April 14, 2017 at 9:15 a.m., at City Hall, City Manager's Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call To Order. Roll Call. Public Comments. MATTERS FOR CONSIDERATION Motion to approve the Minutes from the meeting of March 13, 2017.1. Report regarding a study session to review the Community Development Block Grant (CDBG) Fiscal Year 2017-2018 Budget Allocation. (Alex Greenwood, Economic and Community Development Director) 2. Adjournment. Page 2 City of South San Francisco Printed on 5/3/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-393 Agenda Date:4/14/2017 Version:1 Item #:1. Motion to approve the Minutes from the meeting of March 13, 2017. City of South San Francisco Printed on 5/3/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-385 Agenda Date:4/14/2017 Version:1 Item #:2. Report regarding a study session to review the Community Development Block Grant (CDBG)Fiscal Year 2017-2018 Budget Allocation. (Alex Greenwood, Economic and Community Development Director) DISCUSSION The purpose of this study session is to receive feedback from the CDBG Subcommittee (Subcommittee) regarding the fiscal year 2017-2018 (FY17-18)Annual Action Plan (Action Plan)budget.The draft Action Plan was made available for public comment on March 27, 2017. To date,the City of South San Francisco has not yet received any notification from the US Department of Housing and Urban Development (HUD)of its CDBG entitlement for FY 17-18.It is also currently unclear when the City will be informed regarding their allocation.However,HUD has confirmed that all Action Plans will be accepted until August 16,2017.In order to comply with HUD requirements for preparation of Action Plans for community outreach,staff proceeded with the standard deadlines of preparing the Action Plan by May 15,2017.Given the level of uncertainty surrounding the entitlement awards,staff recommends moving forward with an estimated budget.Should the final funding vary greater than 20 percent of the estimated budget in accordance with HUD regulations,staff will return to the Subcommittee and/or City Council in order to revise the funding proposals. Budget The budget outlined in Attachment 1 incorporates the public service grantees requests,program income and roll over from prior years.Including the potential entitlement,rollover,and program income,staff anticipates a final budget of $1.1 million.Note that the percentage of dedicated funding for Public Services (15 percent)and administrative costs (20 percent) are HUD regulated formulas and cannot be amended. Attachment 2 provides an overview with staff recommendations for the Subcommittee’s consideration and review.As was discussed at the Subcommittee meeting on March 13,2017,line items one through nine would be pro-rated and adjusted,if necessary,based on prior percentage allocations once the City is notified of its entitlement. Minor Home Repairs As noted at the March 13,2017 meeting,the Subcommittee expressed an interest in increasing funding amounts to the Minor Home Repair non-profits. This may be the highest and best use of the funds because: 1.Higher funding amounts allow the non-profits to perform better; 2.There is less drain on City staff time and resources;staff regularly refer residents to these organizations when the programs that the City offers cannot accommodate these residents’ needs; and 3.South San Francisco’s CDBG program offers the lowest per capita budget in the county. City Sponsored Activities In line items 21 through 29 of Attachment 2,staff proposes a preliminary budget for discussion.As mentioned in the previous March 13,2017 meeting,Public Improvements activities (line 29)would be spent on the Parks and Recreation playground resurfacing and the Americans with Disabilities Act (ADA)Ramp Upgrades.As part of the Public Improvements in FY 16-17,$240,000 of CDBG funding was used for the ADA upgrades toCity of South San Francisco Printed on 5/3/2017Page 1 of 2 powered by Legistar™ File #:17-385 Agenda Date:4/14/2017 Version:1 Item #:2. part of the Public Improvements in FY 16-17,$240,000 of CDBG funding was used for the ADA upgrades to ramps at intersections.An additional $43,000 was used for the rubberized surfacing at the Brentwood Park play lot.The projects proposed are an ideal use of CDBG funding.Economic Development and Housing (EDH) staff have worked with the Parks,Facilities and the Engineering Divisions to identify potential projects for FY 17-18. CONCLUSION Using the Subcommittee’s feedback,staff will incorporate the budget recommendations into the Action Plan and present again at the City Council CDBG Action Plan Hearing on April 26, 2017. Attachments: 1.FY17-18 Funding Availability 2.FY17-18 Budget Proposal City of South San Francisco Printed on 5/3/2017Page 2 of 2 powered by Legistar™ CDBG FY 17‐18 (Estimate) FY 16‐17 (Actual) Entitlement Amount 415,000 427,323 Prior Years Uncommitted Funds (Estimated Rollover)265,000 292,121 Prior Years Uncommitted Funds (Pre FY 16‐17)284,547 Program Income Estimate (FY 17‐18)80,000 Program Income Estimate (FY 16‐17) 250,000 Program Income Rollover/Received (FY 15‐16) 100,000 181,935 Program Income Prior Year Rollover (Pre FY 15‐16)125,305 Total1,110,000 1,311,231 HOME HOME Administrative Funds 11,437 11,437 ESTIMATED TOTAL FUNDS (ALL SOURCES)1,121,437 1,322,668 PUBLIC SERVICES EstimateActual 15 % of FY 16‐17 Entitlement 62,250 64,098 15% of Prior Year Program Income27,290 18,900 Total Public Service Limit89,540 82,998 CDBG ADMINISTRATION 20% of FY 16‐17 Entitlement83,000 85,465 20% of Estimated Current Year Program Income16,000 50,000 Total Administration Limit99,000 135,465 Attachment 1 Community Development Block Grant Program FUNDS AVAILABLE SPENDING LIMITS FOR CDBG FUNDS NOTE: All FY 17‐18 Funds are estimates, final funding pending HUD allocations. PUBLIC SERVICES CDBG Subcommittee FY 17‐18 Staff Rec. FY 17‐18 Goals* FY 16‐17 Actuals FY 16‐17 Goals* 1 CORA (12% of total budget) 10,745 10,745 5 10,0006 2 Health Mobile (10% of total budget) 8,954 8,954 85 7,998140 3 HIP Housing (12% of total budget) 10,745 10,745 11 10,00011 4 John's Closet (6% of total budget) 5,372 5,372 80 5,000100 5 Legal Aid Society (12% of total budget) 10,745 10,745 75 10,00075 6 Ombudsman Services of San Mateo County (11% of total budget) 9,849 9,849 74 9,50074 7 Rape Trauma Services Center (12% of total budget) 10,745 10,745 50 10,00050 8 Samaritan House (17% of total budget) 15,222 15,222 100 14,00063 9 Star Vista (8% of total budget) 7,163 7,163 18 6,50015 10 Subtotal Public Services89,540 89,540 82,998 11 TOTAL GOAL PERSONS SERVED498 534 12 ADMINISTRATION 13CDBG Administration 99,000 99,000 135,465 14 MINOR HOME REPAIR PROGRAMS 15 CID ‐ Housing Accessibility Modification Prog10,000 6 10,0008 16 El Concilio ‐ Peninsula Minor Home Repair 37,500 15 10,00010 17 Rebuilding Together ‐ National Rebuilding Day 15,750 3 12,0003 18 Rebuilding Together ‐ Safe at Home 70,000 20 25,00016 19 Subtotal Minor Home Repair 133,250 57,000 20 CITY SPONSORED ACTIVITIES HOUSING 21 Housing Rehabilitation Program (Prior Year)150,0003 22 Housing Rehabilitation Program (RLF)250,000 4 23 Debris Box Vouchers 2,000 2 24 Emergency Home Repairs 50,000 10 25 Subtotal City Sponsored Housing 302,000 150,000 26 TOTAL GOAL HOUSEHOLDS SERVED60 40 27 CITY SPONSORED ACTIVITIES OTHER 28 Downtown Façade Improvement Program 60,0001 29 Public Improvements486,210 3 284,0001 30 Subtotal City Sponsored Other 486,210 344,000 31 TOTAL GOAL PUBLIC FACILITIES3 2 32 TOTAL CDBG BUDGET1,110,000 769,463 33 HOME FUNDS/FAIR HOUSING 34 Project Sentinel 11,437 102 11,437 35 TOTAL BUDGET1,121,437 102 780,900 * Goals = numberof people/households served Attachment 2 Community Development Block Grant Program NOTE: All FY 17‐18 Budget amounts are estimates, final funding pending HUD allocations. BUDGET