HomeMy WebLinkAbout2017-05-03 e-packet@300Wednesday, May 3, 2017
3:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
City Hall, City Manager's Conference Room
400 Grand Avenue, South San Francisco, CA
Budget Standing Committee of the City Council
Special Meeting Agenda
May 3, 2017Budget Standing Committee of the
City Council
Special Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the Budget Subcommittee of the City of South San Francisco will hold a Special Meeting on
Wednesday, May 3, 2017 at 3:00 p.m., at City Hall, City Manager's Conference Room, 400 Grand
Avenue, South San Francisco, California.
Call To Order.
Roll Call.
Public Comments.
MATTERS FOR CONSIDERATION
Motion to approve the Minutes of the meeting of February 2, 2017.1.
Report regarding the Fire Department’s intent to enter into a two-year fee for service
contract with Wittman Enterprises, LLC of Sacramento, California for ambulance
billing services at a compensation rate not to exceed 4.50 percent of recovered
revenue. (Richard Walls, Emergency Medical Services Chief)
2.
Report regarding study session for Fiscal Years 2017-2019 Biennial Operating
Budget. (Richard Lee, Director of Finance)
3.
Proposed Capital Improvement Program for Fiscal Years 2017-19. (Justin Lovell,
Public Works Administrator)
4.
Adjournment.
Page 2 City of South San Francisco Printed on 5/31/2017
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-465 Agenda Date:5/3/2017
Version:1 Item #:1.
Motion to approve the Minutes of the meeting of February 2, 2017.
City of South San Francisco Printed on 5/31/2017Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-323 Agenda Date:5/3/2017
Version:1 Item #:2.
Report regarding the Fire Department’s intent to enter into a two-year fee for service contract with Wittman
Enterprises,LLC of Sacramento,California for ambulance billing services at a compensation rate not to exceed
4.50 percent of recovered revenue.(Richard Walls, Emergency Medical Services Chief)
RECOMMENDATION
It is recommended that the Budget Standing Committee review and provide feedback regarding the Fire
Department’s intent to enter into a two-year fee for service contract with Wittman Enterprises,LLC of
Sacramento,California for ambulance billing services at a compensation rate not to exceed 4.50 percent
of recovered revenue.
BACKGROUND/DISCUSSION
The purpose of this staff report is to provide the Budget Standing Committee with South San Francisco Fire
Department (SSFFD)staff’s recommendation that the City of South San Francisco enter into a contract with
Wittman Enterprises, LLC (Wittman), for ambulance billing services.
RFP Process
SSFFD released a request for proposals (RFP)for ambulance billing services through regular mail service and
posted in the bids and RFP page of the South San Francisco website in October 2015.Eight proposals were
received by the closing date and reviewed by Fire Department staff consisting of a Management Analyst,the
Emergency Medical Services Chief,and the Fire Marshal.The three highest qualified proposals were
forwarded to the Information Technology (IT)Department for their review and feedback.Three proposers were
invited to an in-person interview and presentation opportunity.The components of the RFP which were
evaluated are attached as Attachment 1, Criteria and Rating Sheet.
Following the interviews,staff provided additional review of each proposer’s presentation materials and
conducted additional research.During the RFP process,staff noted there were differences between the
competing vendors,but it was felt that experience as an ambulance provider would outweigh the impact of
manual steps needed for accounting and PCR transfer.From this process,staff recommended the Novato Fire
Protection District (NFPD)and a contract was approved by City Council in February 2016.The contract with
NFPD started on April 1, 2016.
Experience Working with NFPD
In working with SSFFD,NFPD’s in-depth knowledge of ambulance operations yielded benefits.NFPD has
provided important input about SSFFD ambulance documentation that has enhanced SSFFD operations.
As time progressed,SSFFD staff recognized the importance of automation for the transfer of patient care
reports (PCR)and for access to online financial reporting instruments such as a web-based customer portal.
With this gained knowledge and experience,staff ended the agreement with NFPD on March 15,2017,and
subsequently engaged the previous number two proposer, Wittman, in a short-term agreement.
Wittman Enterprises
Over the last year,staff identified areas to improve ambulance billing and revenue recovery such as access toCity of South San Francisco Printed on 5/31/2017Page 1 of 3
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File #:17-323 Agenda Date:5/3/2017
Version:1 Item #:2.
Over the last year,staff identified areas to improve ambulance billing and revenue recovery such as access to
client generated financial reports,online portals,and automated PCR transfer.Since March 16,2017,Wittman
has demonstrated effectiveness in these areas.With Wittman’s advanced capabilities to manage information,
staff believes they will yield the highest potential reimbursement from commercial and public insurers.
Staff identified the importance of robust healthcare software capabilities and automated electronic document
transfer.Staff needed to improve in these areas.Wittman employs some of the most advanced software in the
healthcare industry to accurately identify patient insurance information and to transfer patient care reports.The
recently revised process ensures that all PCRs are transmitted to the billing contractor in a timely fashion which
allows for prompt and more effective billing.Wittman also offers an interactive portal that allows staff to
access real-time data on ambulance revenue which allows monitoring and greater accountability.
Staff’s experience with Wittman has been positive and professional.In order to identify a new billing company
of record,SSFFD was required to notify Centers for Medicare and Medicaid Services.This is normally a very
cumbersome and time consuming process;instead,this was accomplished by Wittman in a short time and with
minimal impact to fire staff.South San Francisco IT staff has worked with Wittman employees to ensure the
automated,timely delivery of completed PCRs for coding and billing.The technological components necessary
for effective operation have been completed with ease.
Although SSFFD initially selected a different ambulance billing contractor,Wittman agreed to honor the
proposal they submitted during the RFP process.This includes a 4.25 percent service fee for collected revenue,
which is well below the 5.25 percent charged by the City’s legacy ambulance billing contractor.
The City Attorney has determined that SSFFD is within the requirements to engage Wittman as set forth in City
Administrative Code under Open Market Procedures,as long as the vendor is willing to honor all details of
their original proposal. SSFFD staff has confirmed that Wittman is willing to honor the submitted terms.
The new contract term is for two years (Attachment 3),with an option to renew for two additional two-year
terms.The standard professional services contract and a business associate agreement,required for Health
Insurance Portability and Accountability Act (HIPAA)compliance,are attached and have been agreed to by
Wittman.
FUNDING
The cost of ambulance billing as proposed by Wittman is a percentage based rate of 4.25 percent of collected
revenue for year one and 4.50 percent for year two.At an estimated revenue of $2,000,000 for Fiscal Year 2016
-2017 (FY16-17),this will be a cost of $85,000 for year one and $90,000 for year two,which is a total of
$175,000 over the two-year contract.Attachment 2,Billing Services Cost Breakdown,describes the cost of the
agreement aligned with fiscal years while the contract is in effect.
City Council previously approved ongoing funding of $84,500 for ambulance billing services in FY16-17.Staff
has included a funding request through the Fiscal Years 2017-2018 (FY17-18)and 2018-2019 (FY18-19)
budget development process to ensure payment of 4.25 percent based on the anticipated revenue in FY17-18
and the second year rate of 4.50 percent in FY18-19.If revenues exceed estimates,staff will return to City
Council to amend the Fire Department operating budget.
CONCLUSION
It is recommended that the Budget Standing Committee review and provide feedback regarding Fire
Department staff’s intent to enter into a two-year fee for services contract with Wittman Enterprises,LLC of
City of South San Francisco Printed on 5/31/2017Page 2 of 3
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File #:17-323 Agenda Date:5/3/2017
Version:1 Item #:2.
Department staff’s intent to enter into a two-year fee for services contract with Wittman Enterprises,LLC of
Sacramento,California for ambulance billing services at a compensation rate not to exceed 4.50 percent of
recovered revenue.
Attachments:
1.Criteria and Rating Sheet
2.Billing Services Cost Breakdown
3.Standard Contractual Services Agreement
City of South San Francisco Printed on 5/31/2017Page 3 of 3
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Attachment 1
BUDGET STANDING COMMITTEE MAY 3, 2017
Criteria and Rating Sheet
The proposals were rated based on the components of the Request for Proposal outlined
below:
Responsiveness of the proposal related to the scope of work.
Quality, quantity and relevance of Consultant’s experience, resources and
creativity.
Provide list of references with at least one being a municipal reference.
Staff size and qualifications.
Fees proposed for services to be performed.
Additional information as determined by proposer.
The three firms with the most promising proposals were:
Health Services Integration
Wittman Enterprises, LLC.
Novato Fire Protection District
Criteria
Possible
PointsAMERIK
EF
RECOVERYH S ILIFEQUESTMCKESSON
NOVATO FIRE
DISTRICTSHARPWITMANN
A
Responsiveness of the proposal
related to the scope of work
Billing ‐ Proper patient care
report (PCR) review and coding
procedures, compliance and
monthly billing distribution and
reconcialiation
0‐10768559 8 8
Reporting ‐ Breakdown of
transport volume, billing
amounts, collected dollars,
payor category, aged accounts
and customer service inquiry
report.0‐10878758 7 7
Medicare / Medicaid
compliance including applicable
State and Federal laws.0‐107767710 7 7
In person quarterly meetings.
0‐5433234 3 3
Section A allowable points 352623252120312525
B
Quality, quantity and relevance
of Consultant’s experience
resources and creativity
Customer Service and Technical
Assistance Support (Public)0‐433433433
Administrative support to SSFFD
staff 0‐1076676867
Software tools to extract billing
files from City's patient care
system 0‐544444444
Data security 0‐555454444
Disaster recovery plan,
retention schedule and
transition plan 0‐533444434
GEMT and PECOS system
support 0‐533223434
Use of resources and databases
to obtain billing and insurance
information from clients.0‐654444554
Section B allowable points 403028282929332830
C
References. Provide 4
references (at least 1 must be a
municipal reference)
One Municipal reference 0‐323323323
All other references 0‐222222222
Section C allowable points 545545545
D Staff size and qualifications
Summary of firm's general
qualifications 0‐222222222
Analysis capabilities 0‐222222222
Agrees to SSF standard contract
with minor exceptions or none
at all 111110111
Section D allowable points 555544555
E
Fees. Fee proposed for services
to be performed.
Cost proposal 1068855877
Section D allowable points 1068855877
F
Such other information as may
be required or secured. 533433534
TOTAL1007472756767867176
'* two, two year extensions may be granted. 312
AMBULANCE BILLING RATING SHEET
Attachment 2
2017-182018-19
4.25%4.50%Total
Wittman*$85,000$90,000$175,000
Lockbox**$12,000$12,000$24,000
Grand Total$97,000$102,000$199,000
BILLING SERVICES COST BREAKDOWN
BUDGET SUBCOMMITTEE MAY 3, 2017
** Based on $1,000 monthly lockbox services cost.
* Based on $2,000,000 annual projected revenue.
Attachment 3
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit B Page 1 of 22
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
WITTMAN ENTERPRISES, LLC.
FOR AMBULANCE BILLING SERVICES
THIS AGREEMENT for consulting services is made by and between the City of South San Francisco
(“City”) and Wittman Enterprises, LLC (“Consultant”) (together sometimes referred to as the “Parties”) as of
June 15, 2017 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall
provide to City the services described in the Scope of Work attached as Exhibit C, attached hereto and
incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or
inconsistency between the terms of this Agreement and Exhibit C, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on June 15, 2017 and shall end on June
15, 2019 the date of completion specified in Exhibit C, and Consultant shall complete the work described in
Exhibit C prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided
for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not
affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement
in the manner and according to the standards observed by a competent practitioner of the profession in which
Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall
prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to
the standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign qualified and competent personnel with
experience in billing services to perform services pursuant to this Agreement.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as
may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and
to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant at an amount of 4.25% of collected
revenue for year one and 4.5% of collected revenue in year two in a sum not to exceed $175,000
notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant’s proposal, attached as Exhibit C, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time
and in the manner set forth herein. The payments specified below shall be the only payments from City to
Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the
manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate
services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement
is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and
benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that
Consulting Services Agreement between [Rev:4.11.2017] Executed: June 15, 2017
City of South San Francisco and Wittman Enterprises, LLC Page 2 of 22
compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to
which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no
responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this
Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date.
Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries
or time sheets shall be submitted showing the name of the person doing the work, the
hours spent by each person, a brief description of the work, and each reimbursable
expense;
The total number of hours of work performed under the Agreement by Consultant and
each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of the
time necessary to complete the work described in Exhibit C;
The amount and purpose of actual expenditures for which reimbursement is sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services
satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from
the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no
obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost unless
the invoice delay is due to a City request.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all
services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this
Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in
rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional
service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of
compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified
prior to the submission of such an invoice by a properly executed change order or amendment.
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred
under this Agreement and any similar federal or state taxes. Contractor represents and warrants that
Contractor is a resident of the State of California in accordance with California Revenue & Taxation Code
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City of South San Francisco and Wittman Enterprises, LLC Page 3 of 22
Section 18662, as may be amended, and is exempt from withholding. Contractor accepts sole responsible for
verifying the residency status of any subcontractors and withhold taxes from non-California subcontractors as
required by law.
2.7 Payment upon Termination. In the event that the City or Consultant terminates this Agreement
pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable
expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant
shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur
any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract
Administrator.
Section 3. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts
of insurance listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates
of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that Consultant has obtained or
currently maintains insurance that meets the requirements of this section and under forms of insurance
satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section
throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid.
Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has
obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or
indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance
shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the
alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the
program of self-insurance complies fully with the provisions of the California Labor Code. Determination of
whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the
Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a
program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general
and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION
DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or
other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the
work to be performed under this Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from
bodily and personal injury, including death resulting there from, and damage to property resulting from activities
contemplated under this Agreement, including the use of owned and non-owned automobiles.
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City of South San Francisco and Wittman Enterprises, LLC Page 4 of 22
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance
Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions)
covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services
Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting
the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added
as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage
provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered
by this Agreement professional liability insurance for licensed professionals performing work pursuant to this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED
FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is
written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years
after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with
a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting
coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the
right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if
the Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of
any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a
Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish
City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all
endorsements attached to those policies. All copies of policies and certified endorsements shall show the
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City of South San Francisco and Wittman Enterprises, LLC Page 5 of 22
signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the
required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s
obligation to provide them. The City reserves the right to require complete copies of all required insurance
policies at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all
insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled
by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any coverage required by this
section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide
written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working
days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall
be covered as additional insureds with respect to each of the following: liability arising out of activities performed
by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles
owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The
coverage shall contain no special limitations on the scope of protection afforded to City or its officers,
employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance
maintained by the City shall be called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of
City for the self-insured retentions and deductibles before beginning any of the services or work called for by
any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing
that payments of the self-insured retention by others, including additional insureds or insurers do not serve to
satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to
the additional insured coverage required by this agreement so as to not prevent any of the parties to this
agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the
insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not
include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written authorization of Contract
Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its
officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase
in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing
payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in
all respects to each of them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and certified endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit.
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City of South San Francisco and Wittman Enterprises, LLC Page 6 of 22
4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a
determination that the coverage, scope, limits, and forms of such insurance are either not commercially
available, or that the City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain
any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its
sole option exercise any of the following remedies, which are alternatives to other remedies City may have and
are not the exclusive remedy for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. The Consultant shall
indemnify, defend , and hold the City harmless including its officials, officers, employees, agents, and volunteers
from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of
any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or
municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts
or omissions of the Consultant or the Consultant’s employees, subcontractors, or agents, by acts for which they
could be held strictly liable, or by the quality or character of their work. The foregoing obligation of the
Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly
from the gross negligence or willful misconduct of the City or the City’s officers, employees, agents, or
volunteers and (2) the actions of the City or its employees, subcontractor, or agents have contributed in no part
to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of the Consultant
to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil
Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and
hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies
shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to
the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under
this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify,
defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS
benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any
penalties and interest on such contributions, which would otherwise be the responsibility of City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an
independent contractor and shall not be an employee of City. City shall have the right to control Consultant only
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insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of
personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means
by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its
employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become
entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement
System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority,
express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any
obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws
applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal
assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees,
agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of
what-so-ever nature that are legally required to practice their respective professions. Consultant represents and
warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that
are legally required to practice their respective professions. In addition to the foregoing, Consultant and any
subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a
person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition,
marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder
for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant
under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules,
and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the
provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of
any positive obligations required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract
Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
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8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification
to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such
notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services performed to the date of
notice of termination; City, however, may condition payment of such compensation upon Consultant delivering
to City all materials described in Section 9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement
beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this
Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension,
City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided
for in Section 2 of this Agreement. Similarly, unless authorized by the Contract Administrator,.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement
contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique
personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to
City for entering into this Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written approval of the
Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated
and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of
the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this
Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this
Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product
prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit C not finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit C that is
unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if
Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts,
studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other
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documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this
Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant
hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described above, prepared
pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future
or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports
and other documents are confidential and will not be released to third parties without prior written consent of
both parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services or expenditures and disbursements charged to the City under this Agreement for a minimum of three
(3) years, or for any longer period required by law, from the date of final payment to the Consultant to this
Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement
requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during
regular business hours, upon oral or written request of the City. Under California Government Code Section
8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS
($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of
City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to
a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City.
At such time as the City selects a bid, all proposals received become a matter of public record, and shall be
regarded as public records, with the exception of those elements in each proposal that are defined by
Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions
thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is
required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret information
may be protected from disclosure, the City may not be in a position to establish that the information that a
prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or
"Business Secret," and the requester takes legal action seeking release of the materials it believes does not
constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees
awarded against the City in favor of the party requesting the information, and any and all costs connected with
that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession, which includes a
minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to
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reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set
such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this Agreement, the
parties agree that trial of such action shall be vested exclusively in the state courts of California in the County
San Mateo or in the United States District Court for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is
invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and
effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of
any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement
does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall
apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other
printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate
limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that
term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or
employee of City shall have any financial interest in this Agreement that would violate California Government
Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee,
agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City
in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming
of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code
§1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services
performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to
reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the
foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related
to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Gerald Kohlmann, Fire Chief
("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his
or her designee.
10.10 Notices. All notices and other communications which are required or may be given under this
Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally
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delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business
day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time
such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if
sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective
Parties as follows:
Consultant:
Corinne Wittman-Wong
Wittman Enterprises, LLC.
PO Box 269110
Sacramento, CA 95826
City:
Fire Chief Gerald Kohlmann EMS Chief Richard Walls
480 North Canal Street 480 North Canal Street
South San Francisco, CA 94080 South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page
of a technical report, first page of design specifications, and each page of construction drawings shall be
stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The
stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design
responsibility," as in the following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein,
represents the entire and integrated agreement between City and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an
original and all of which together shall constitute one agreement.
10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit
or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate
in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this
Agreement.
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The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
City Manager, Mike Futrell Wittman Enterprises, LLC
Attest:
_____________________________
Krista Martinelli, City Clerk
Approved as to Form:
____________________________
City Attorney
2514799.1
Contract - Exhibit A
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 13 of 22
EXHIBIT A
Business Associate Agreement
South San Francisco Fire Department
Business Associate Agreement
Between South San Francisco Fire Department and Wittman Enterprises, LLC
This Business Associate Agreement (“Agreement”) between South San Francisco
Fire Department and Wittman Enterprises, LLC is executed to ensure that Wittman
Enterprises, LLC will appropriately safeguard protected health information (“PHI”) that is
created, received, maintained, or transmitted on behalf of South San Francisco Fire
Department in compliance with the applicable provisions of Public Law 104-191 of August
21, 1996, known as the Health Insurance Portability and Accountability Act of 1996, Subtitle
F – Administrative Simplification, Sections 261, et seq., as amended ("HIPAA"), and with
Public Law 111-5 of February 17, 2009, known as the American Recovery and
Reinvestment Act of 2009, Title XII, Subtitle D – Privacy, Sections 13400, et seq., the
Health Information Technology and Clinical Health Act, as amended (the “HITECH Act”).
A. General Provisions
1. Meaning of Terms. The terms used in this Agreement shall have the same
meaning as those terms defined in HIPAA.
2. Regulatory References. Any reference in this Agreement to a regulatory
section means the section currently in effect or as amended.
3. Interpretation. Any ambiguity in this Agreement shall be interpreted to permit
compliance with HIPAA.
B. Obligations of Business Associate
Wittman Enterprises, LLC agrees that it will:
1. Not use or further disclose PHI other than as permitted or required by this
Agreement or as required by law;
2. Use appropriate safeguards and comply, where applicable, with the HIPAA
Security Rule with respect to electronic protected health information (“e-PHI”)
and implement appropriate physical, technical and administrative safeguards to
prevent use or disclosure of PHI other than as provided for by this Agreement;
Contract - Exhibit A
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 14 of 22
3. Report to South San Francisco Fire Department any use or disclosure of PHI not
provided for by this Agreement of which it becomes aware, including any security
incident (as defined in the HIPAA Security Rule) and any breaches of unsecured
PHI as required by 45 CFR §164.410. Breaches of unsecured PHI shall be
reported to South San Francisco Fire Department without unreasonable delay
but in no case later than 60 days after discovery of the breach;
4. In accordance with 45 CFR 164.502(e)(1)(ii) and 164.308(b)(2), ensure that any
subcontractors that create, receive, maintain, or transmit PHI on behalf of
Wittman Enterprises, LLC agree to the same restrictions, conditions, and
requirements that apply to Wittman Enterprises, LLC with respect to such
information;
5. Make PHI in a designated record set available to South San Francisco Fire
Department and to an individual who has a right of access in a manner that
satisfies South San Francisco Fire Department’s obligations to provide access to
PHI in accordance with 45 CFR §164.524 within 30 days of a request;
6. Make any amendment(s) to PHI in a designated record set as directed by South
San Francisco Fire Department, or take other measures necessary to satisfy
South San Francisco Fire Department’s obligations under 45 CFR §164.526;
7. Maintain and make available information required to provide an accounting of
disclosures to South San Francisco Fire Department or an individual who has a
right to an accounting within 60 days and as necessary to satisfy South San
Francisco Fire Department’s obligations under 45 CFR §164.528;
8. To the extent that Wittman Enterprises, LLC is to carry out any of South San
Francisco Fire Department’s obligations under the HIPAA Privacy Rule, Wittman
Enterprises, LLC shall comply with the requirements of the Privacy Rule that
apply to South San Francisco Fire Department when it carries out that obligation;
9. Make its internal practices, books, and records relating to the use and disclosure of
PHI received from, or created or received by Wittman Enterprises, LLC on behalf of
South San Francisco Fire Department, available to the Secretary of the Department
of Health and Human Services for purposes of determining Wittman Enterprises,
LLC and South San Francisco Fire Department’s compliance with HIPAA and the
HITECH Act;
10. Restrict the use or disclosure of PHI if South San Francisco Fire Department
notifies Wittman Enterprises, LLC of any restriction on the use or disclosure of
PHI that South San Francisco Fire Department has agreed to or is required to
abide by under 45 CFR §164.522; and
11. If South San Francisco Fire Department is subject to the Red Flags Rule (found
at 16 CFR §681.1 et seq.), Wittman Enterprises, LLC agrees to assist South San
Francisco Fire Department in complying with its Red Flags Rule obligations by:
(a) implementing policies and procedures to detect relevant Red Flags (as
Contract - Exhibit A
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 15 of 22
defined under 16 C.F.R. §681.2); (b) taking all steps necessary to comply with
the policies and procedures of South San Francisco Fire Department’s Identity
Theft Prevention Program; (c) ensuring that any agent or third party who
performs services on its behalf in connection with covered accounts of South San
Francisco Fire Department agrees to implement reasonable policies and
procedures designed to detect, prevent, and mitigate the risk of identity theft; and
(d) alerting South San Francisco Fire Department of any Red Flag incident (as
defined by the Red Flag Rules) of which it becomes aware, the steps it has taken
to mitigate any potential harm that may have occurred, and provide a report to
South San Francisco Fire Department of any threat of identity theft as a result of
the incident.
C. Permitted Uses and Disclosures by Business Associate
The specific uses and disclosures of PHI that may be made by Wittman Enterprises,
LLC on behalf of South San Francisco Fire Department include:
1. The preparation of invoices to patients, carriers, insurers and others responsible
for payment or reimbursement of the services provided by South San Francisco
Fire Department to its patients;
2. Preparation of reminder notices and documents pertaining to collections of
overdue accounts;
3. The submission of supporting documentation to carriers, insurers and other
payers to substantiate the healthcare services provided by South San Francisco
Fire Department to its patients or to appeal denials of payment for the same; and
4. Other uses or disclosures of PHI as permitted by HIPAA necessary to perform
the services that Wittman Enterprises, LLC has been engaged to perform on
behalf of South San Francisco Fire Department.
D. Termination
1. South San Francisco Fire Department may terminate this Agreement if South
San Francisco Fire Department determines that Wittman Enterprises, LLC has
violated a material term of the Agreement or if the associated Consulting
Services Agreement is terminated.
2. If either party knows of a pattern of activity or practice of the other party that
constitutes a material breach or violation of the other party’s obligations under
this Agreement, that party shall take reasonable steps to cure the breach or end
the violation, as applicable, and, if such steps are unsuccessful, terminate the
Agreement if feasible.
3. Upon termination of this Agreement for any reason, Wittman Enterprises, LLC
shall return to South San Francisco Fire Department or destroy all PHI received
from South San Francisco Fire Department, or created, maintained, or received
Contract - Exhibit A
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 16 of 22
by Wittman Enterprises, LLC on behalf of South San Francisco Fire Department
that Wittman Enterprises, LLC still maintains in any form. Wittman Enterprises,
LLC shall retain no copies of the PHI. If return or destruction is infeasible, the
protections of this Agreement will extend to such PHI.
Agreed to this ______ day of ______, 2017.
South San Francisco Fire Department Wittman Enterprises, LLC
Signature: ______________________ Signature: ___________________________
Title: __________________________ Title: _______________________________
Date: __________________________ Date: _______________________________
Contract - Exhibit B
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit B Page 17 of 22
EXHIBIT B
INSURANCE CERTIFICATES
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC – Exhibit A Page 18 of 22
Exhibit C
SCOPE OF SERVICES
And
SUBMITTED PROPOSAL
Statement of Work: This documents the mutual understanding of the Parties as to the scope
of services contemplated by the Parties hereto commencing on June 15, 2017 and
completing on June 15, 2019.
A. Objective:
The objective of this project is to maximize the timely collection of revenue due from the
provision of emergency medical services provided by the City. Furthermore, the
objective is to provide for continuing review and improvement to the overall billing
process.
It is the intent of the Parties that they shall make all reasonable efforts to collect for any
emergency medical services provided by the City to residents or nonresidents of the
City. Consultant, in the course of identifying payment sources and a patient’s ability to
pay for services, shall approach patients in a courteous, sensitive and professional
manner. Consultant shall follow the City’s established policies / practices regarding the
direct billing of residents of the City.
B. Project organization:
The basic project organization shall be:
CONSULTANT PROJECT MANAGER, in cooperation with the CITY PROJECT
MANAGER, shall provide and oversee an integrated billing process for emergency
medical services within the City. Through the use of the Consultant’s staff, Consultant
shall process the patient care report forms through a data processing system in order to
produce invoicing and corresponding reports. Through the use of Consultant’s staff,
Consultant shall post all monies received by the City and produce the necessary
balance billing, account registers and accounting documents as outlined for the City.
The City will identify and maintain the ‘lock box account’ that the Consultant will post all
monies to.
C. Project staffing:
Staffing for the project shall be the responsibility of Consultant. The CITY shall provide
sufficient liaison personnel time to insure that report information is received by the
Consultant on a regular and timely basis.
D. Outline of authorized work:
Consultant shall produce invoicing (billing) for all qualified emergency medical
responses within the City, with corresponding completed report forms. Consultant shall
Contract - Exhibit C
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 19 of 21
produce cumulative and detailed accounts receivable reports in generally accepted
accounting format. Invoicing and/or reports shall be produced on a monthly basis or in
such other time frame as mutually agreed. Consultant shall provide all necessary
personnel, equipment and products necessary for producing said invoicing and reports.
Consultant shall review and make recommendations, for change, if necessary, with
respect to current report forms content, data collection procedures therefore and billing
amounts for related services.
Consultant shall serve as the City representative in negotiation for payments with
various Health Maintenance Organizations, Preferred Provider Organizations, and
Medicare / Medi-Cal.
Consultant shall provide on-site training for the City personnel relating to proper billing
information procedures at City’s request.
Consultant shall utilize proprietary software as a means to receive ambulance billing
information.
E. Deliverables:
Consultant shall produce and cause delivery of all invoices, statements and reports as
required. (See list of reports in Section F-4). In addition, Consultant shall provide City
with a report on its review of the report form, billing amounts and other items. This report
shall be provided to City no later than sixty (60) days after the commencement of the
contract. Consultant believes they will improve the billing process for service.
F. Work Plan:
To accomplish the objective, authorized work, and deliverables of this Scope of Services
the following is agreed upon as the necessary action steps:
1. Action Steps
The following is an outline of steps to be taken by Consultant and City:
a) On a minimum time frame of twice per week, City will provide to the Consultant a
report of all calls that generated Ambulance Order numbers in the Data system
within the City.
b) On a minimum time frame of twice per week, Consultant will receive and screen
via proprietary software the Patient Care report forms for ambulance billing
information within City.
c) On a minimum time frame of twice per week, Consultant staff shall compare the
Ambulance Order report generated and provided by City with the information
received from proprietary software and report missing Patient Care Report
information to City.
d) Consultant staff shall input all pertinent data to Consultant data processing
system.
Contract - Exhibit C
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 20 of 21
e) Consultant staff shall process the accounts and produce statements, invoices
and reports as required.
f) City shall receive all payments due and forward facsimiles (photocopies) of the
deposit information to Consultant staff on a routine basis.
g) Consultant shall post or credit the monies which City receives on accounts and
shall produce all corresponding reports and balance billing.
h) Consultant will meet at least monthly with CITY PROJECT MANAGER or
designee to discuss the project process and to review the projects reports.
2. Review Points
Consultant and City will review local demographic data and actual costs and
Consultant will make recommendations for change in billing procedures if necessary.
3. City Participation
City will provide a billing liaison person during normal business hours to Consultant.
4. Reports
Accounts Established Report: Commencing May 1, 2017, and thereafter by the 10th
of the month, City may request a report listing of all accounts established in the
system for the previous month or any specified period. This listing will include the
following:
Alphabetized order by Patient name
Account Number
Date of Service
Total Charges
Charge Summary Report: Commencing May 1, 2017, and thereafter by the 10th of
the month a report listing of a summary of all charges by type of service for the
previous month will be delivered to the City.
Credit Summary Report: Commencing May 1, 2017, and thereafter by the 10th of the
month a report listing of a summary of all payments received by type of payer for the
previous month will be delivered to the City.
Charge Adjustments Report: Commencing May 1, 2017 and thereafter by the 10th of
the month a report listing of a summary of all charge adjustments made by type of
service for the previous month will be delivered to the City.
Credit Adjustments Report: Commencing May 1, 2017 and thereafter by the 10th of
the month a report listing of a summary of all payment adjustments made by type of
payer for the previous month will be delivered to the City.
Contract - Exhibit C
Consulting Services Agreement between
City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 21 of 21
Closing Balance Summary: Commencing May 1, 2017, and thereafter by the 10th of
the month a report listing the beginning balance, charges, credits, and adjustments,
and the ending balance for the previous month will be delivered to the City.
Payer Aging Report: Commencing July 1, 2017, and thereafter by the 10th of the
month a report listing each type of payer showing amounts owed by due date status.
The due dates should be in monthly increments for four months, followed by a two
month period, followed by accounts over 180 days will be delivered to the City. The
line item reserved for patients being billed should only include direct bill patients that
are actually billed based on City policies and practices.
Payer Summary Report: Commencing July 1, 2017 for the period of April 1, 2017
through June 30, 2017 and thereafter by the 10th of the month following the end of a
calendar quarter a report summarizing the number of calls, charges, adjustments,
and payments by payer type will be delivered to the City
Non Active Accounts: Commencing August 1, 2017 and thereafter by the 10th of the
month a report detailing accounts that have had no activity or response for 120 days
will be identified and delivered to the City.
REMUNERATION PROVISIONS
A. CONSULTANT: CONSULTANT, commencing on May 1, 2017, will invoice City on a
Monthly basis on the 1st of the Month for payment as described in the Consulting
Services Agreement dated April 1, 2017.
B. CITY: City, commencing on May 1, 2017, will forward payments to the Consultant no
later than thirty (30) days after receipt of invoices for services.
2803883.1
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-461 Agenda Date:5/3/2017
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Report regarding study session for Fiscal Years 2017-2019 Biennial Operating Budget.(Richard Lee,Director
of Finance)
RECOMMENDATION
No formal action is required.Staff requests that the Budget Standing Committee of the City Council
provide direction to shape the Fiscal Years (FY) 2017-2019 Biennial Operating Budget.
BACKGROUND/DISCUSSION
FY 2017-19 marks a strategic shift in the City’s previous practice of preparing,studying and presenting a one
year operating budget cycle.Transitioning to a biennial operating budget cycle yields a greater work output
over the same period of budget development,and provides a more informed look at trends beyond the proposed
operating budget year.Staff recommends that the City implement a two year cycle that alternates focus
between the operating budget and capital improvement program,a practice that is followed by comparable local
government agencies.Following this practice,the focus for FY 2017-18 is the City’s operating budget,which
will include reviewing service delivery, operating costs and recurring revenue trends.
While the FY 2017-19 Biennial Operating Budget will provide a two year look,the resolution that will be
presented to the City Council in June 2017 will only appropriate funds for FY 2017-18.Staff recommends that
the FY 2018-19 projected revenues and expenditures be considered and adopted as a Business Plan.
What follows is a discussion of overall operating budget trends,including trends in major recurring revenues,
notable one-time revenues,changes in personnel or other operating costs and notable one-time budget
appropriations.
General Fund
The General Fund is the City’s primary operating fund,serving as the funding source for City Administration,
Police,Fire,Library and Parks and Recreation services.Changes in principal General Fund Revenue types are
discussed in detail below.
General Fund Revenues
Overall,General Fund total revenues are projected to increase by $5.5 million in FY 2017-18 compared to the
FY 2016-17 Adopted Budget and increase an additional $6.9 million in FY 2018-19.The additional revenues
are driven by the budget assumptions detailed below.
Property tax serves as the City’s largest revenue source,and is shaped by Proposition 13,which limits the
annual property tax to one percent of the assessed value of land and property,and limits the annual increase in
assessed value to two percent.Excluding revenues from excess Educational Revenue Augmentation Fund
(ERAF),Property Tax revenues are projected to increase by $1.4 million over the FY 2016-17 Adopted
Budget,and an additional $590 thousand in FY 2018-19.The trend is largely driven by a 4.5 percent increase in
current year secured property taxes,while the growth trend is expected to slightly taper to three percent in FY
2018-19.
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The County of San Mateo is one of only a few counties in the State of California that receives revenue from
excess ERAF,due to the preponderance of Basic Aid school districts.Beginning in FY 2013-14,the State of
California changed its funding allocation method for public school districts from Revenue Limit to the Local
Control Funding Formula (LCFF).Both methods use average daily attendance as a basis,but the latter factors
in additional weight for high-needs students.The state determines the annual funding amount for each school
district based on the above factors.Public school districts obtain their state guaranteed funding through
property taxes and ERAF.If a school district receives sufficient annual funding solely through property taxes,
they are classified as a Basic Aid school district.If the school district needs ERAF funds to meet their annual
funding entitlement, they are classified as a Non-Basic Aid school district.
There are 25 school districts in San Mateo County,12 of which are Basic Aid.For many years,the San Mateo
County Controller recommended that local agencies budget for half of the projected revenues from excess
ERAF.This was due the state’s efforts to further increase the public school district funding entitlement,which
was believed to have been accelerated with the advent of the LCFF.However,given the ongoing growth in
property tax in San Mateo County,revenue from excess ERAF is expected to remain static,rather than contract,
which is an assumption that is reflected in the FY 2017-19 Biennial Operating Budget.
Sales Tax revenues are projected to increase from $23.1 million to $25.4 million in FY 2017-18.This is largely
due to greater than anticipated revenues from Measure W,a transactions and use tax approved by South San
Francisco voters in November 2015.Prior to implementation of the tax,Measure W was projected to bring in
$7.0 million in revenue.Based on current estimates from the City’s Sales Tax advisor,FY 2017-18 Measure W
revenues are projected to be $9.3 million, and $9.4 million in FY 2018-19.
Revenues from Transient Occupancy Taxes (TOT)are driven by tourism trends in the San Francisco Bay Area.
Current trends indicate vibrant tourism,record breaking passenger traffic at San Francisco International Airport
(SFO),high average hotel room rates and high average occupancy rates.New hotels that are scheduled to open
over the next two years are projected to increase Transient Occupancy Tax revenues by $2.7 million over the
FY 2016-17 Adopted Budget.
The pace and magnitude of development in South San Francisco is manifest through its permit revenues,which
reflect several large developments that are expected to enter the permit issuance phase over the next two years.
FY 2017-18 revenues are projected to increase by $820,000 above the current fiscal year,while FY 2018-19
revenues are projected to be $3.7 million more than the current fiscal year.
The Use of Money and Property revenue category reflects $4.5 million in one-time funds that the City is
projected to receive from land conveyance to a developer over the next two years.
The FY 2016-17 Adopted Budget includes $4.5 million in transfers in from the Infrastructure Reserve to fund
one-time budget appropriations,which are not included in the FY 2017-19 Biennial Operating Budget.Thus the
amount of transfers reflects a return to an amount aligned with the historical average.
General Fund Expenditures
FY 2017-18 General Fund Expenditures are projected to be $3.0 million more than the current year adopted
budget,and an additional $5.8 million more in FY 2018-19.The primary drivers of operating cost trends are
discussed in detail by operating department below.
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City Council
City Council FY 2017-19 budget appropriations are projected to increase as a result of a potential increase the
stipend from $500 to $1000 per month.
City Clerk
Staff projects the cost of the November 2018 election to be $125,000 based on prior elections.The County of
San Mateo recently transitioned to an all-mail ballot, which should mitigate the cost of the election.
City Manager
The FY 2017-19 Operating Budget reflects staffing changes in the City Manager’s Office that add and remove
various classifications that are detailed in the attached Position Listing and Budget Summary which result in a
net savings compared payroll costs included in the FY 2016-17 Adopted Budget.
Notable one-time budget appropriations in the FY 2017-19 City Manager’s operating budget are detailed
below:
Staff recommends $20,000 in budget to purchase additional street banners.This initiative's scope has increased
to include several more well-traveled streets in South San Francisco to engage more residents by placing street
banners on light poles celebrating different events and themes in the City throughout the year.
Staff also requests $30,000 to support a History Initiative to create 12 new bronze historical signs along Grand
Avenue,as well as 12 circle medallions to be placed in the sidewalk,to create "The Grand Walk"history
walking tour, as part of the City's effort to preserve and highlight the City's history.
Staff asks that the Budget Standing Committee consider $100,000 in budget appropriations for the New
Markets Tax Credits Program,which incentivizes community development and economic growth through the
use of tax credits that attract private investment to distressed communities.
Finance Department
Notable one-time budget appropriations included in the FY 2017-19 Finance Department operating budget are
discussed in detail below.
While the inclement weather in 2016 served to replenish the state’s water reservoirs and catalyze emergence
from the drought,the Finance Department office was subjected to multiple instances of flooding.The flood
damage displaced Finance staff members and disrupted business operations for multiple days.Staff requests
$50,000 in budget appropriations to redesign the Finance Department office to a space that enhances the ability
to deliver high quality customer service,maximizes space efficiency and mitigates damage from subsequent
bouts of inclement weather. The appropriations also include the cost to procure new office furniture.
The FY 2017-18 operating budget also includes $150,000 in one-time appropriations for an independent
professional consulting services firm to conduct a comprehensive review of the services provided by the South
San Francisco Fire Department,including ambulance services,code enforcement,fire prevention,disaster
preparedness, and fire suppression.
Non-Departmental
In FY 2016-17,the City Council approved $125,000 in budget appropriations to provide funding for safety
program consulting services.The strategic initiative serves to address factors contributing to the City’s high
rate of workers’compensation and other safety-related claims.The FY 2017-18 operating budget includes an
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rate of workers’compensation and other safety-related claims.The FY 2017-18 operating budget includes an
additional $125,000 to complete the second year of the strategic initiative.The Human Resources Department
will present the contract to the City Council for consideration within the next 60 days.
The FY 2017-19 Operating Budget also includes $60,000 each year for ongoing grant consulting services.The
scope of services includes keeping the City abreast of grant opportunities at the local,state and federal levels in
order to support the City’s various capital and programmatic efforts.Staff from the City Manager’s Office will
present the contract to the City Council for consideration within the next 60 days.
Human Resources Department
New or one-time budget requests included in the projected appropriations in the Human Resources
Department’s FY 2017-19 Operating Budget are discussed in detail below.
The FY 2016-17 Adopted Budget includes appropriations for recruitment expenses in the amount of $2,500,
while the actual projected expenses are $35,133.Staff requests $60,000 in one-time funds for the cost of
recruitment search firm services for executive and other key/hard-to-fill positions.This need is critical given
the number of department heads that are eligible to retire.
Staff also asks that the Budget Standing Committee consider $22,000 in one-time funds to provide
classification and compensation studies as requested by various bargaining units throughout the labor
negotiations process.
Budget appropriations in the amount of $52,500 are included in the Human Resources FY 2017-18 Operating
Budget to support the City’s Succession Development Program.The appropriations would cover the cost of
Lunch-and-Learn sessions,Career Development classes,creation of a Leadership Academy and additional
summer internship slots.Staff requests $60,300 in one-time funds to provide critical support services for the
human capital management system implementation process.
Economic and Community Development
The impact of a number of position upgrade requests in the Economic and Community Development (ECD)
Department are reflected in their budget summary document, and are discussed in greater detail below.
Staff requests that $183,100 in budget be appropriated to fund a Building Plan Reviewer.The Building
Division has reviewed the pipeline of construction projects that will submit plans,going through the early
entitlements and planning review stages,and/or in the pre-construction phases.The projected permit revenue
will offset the salary of the Building Plan Reviewer.Having an in-house reviewer who can monitor and peer
review the work of plan check consultants as well as reviewing plans in house will provide the City with the
management necessary to review all plans in a timely manner.
ECD Staff requests to upgrade 1.0 FTE Permit Technician to a Senior Permit Technician classification at an
annual cost difference of $15,100.The Senior Permit technician will provide a higher level of knowledge and
experience than the Permit Technician classification.This position will work with minimal supervision from
the Building Official and requires the exercise of independent judgment.The Senior Permit Technician will
provide the public with critical information about City procedures related to permit tracking and routing,and
calculating fees.The position will also create a succession and development path for Permit Technicians
throughout the City and aligns with the Succession Development efforts supported by the City Manager and
City Council.
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ECD Staff also asks that the Budget Standing Committee consider upgrading 1.0 FTE Senior Planner to a
Principal Planner classification.With more complex projects and policy analysis pending,there is a dire need
for this position. Under general direction, the Principal Planner would:
·Supervise and coordinate assigned planning division activities and operations within their assigned
planning section;
·Act as the Zoning Administrator for all staff approved discretionary applications;
·Acts as project manager for sensitive and complex planning projects;
·Coordinate assigned activities with other divisions, outside agencies and the general public; and
·Assist the Chief City Planner as a senior resource person to planning staff.
This position will not be a net new FTE;one of the three senior planners will compete for the promotional
opportunity and the vacated senior planner position will be eliminated.The new position is consistent with the
City's succession development efforts,in that it will provide an opportunity for advancement within the
organization.
The City has contracted with a construction management firm to assist with various private and public
development projects within the City.In order to maintain coordination of extensive construction activity,staff
recommends that the City extend this contract for project management services.As part of the potential
contract amendment,the administrative process will include a cost recovery model for private development
ventures,and bring about a pass through cost for the project management services.It is expected that
improvement tasks may,to some extent or completely,subsidize this position.Staff requests $65,000 in one-
time budget appropriations to address the expense of project management services for Capital Improvement
Projects.
Staff requests $105,000 in each year of this cycle to account for professional consultant services to provide
American Land Title Association (ALTA)surveys,appraisal services,environmental reports (e.g.,Phase 1 &2
ESAs)and other due diligence services to support the disposition of City and Successor Agency parcels
(including the parcels for the Measure W project).Other consultant services include CDBG consultants and
work on the maintenance of the City’s Below Market Rate (BMR) and inclusionary housing portfolio.
ECD Staff recommends that the Budget Standing Committee consider $80,000 in budget appropriations for
phase three and four of the Holiday Decoration Strategy,which includes the lighting of the City Hall cupola
and balcony,additional wreathes for surrounding streets and a $5,000 allowance for entertainment in the
breezeway.In addition,with the completion of the Downtown Library renovation,staff have asked to include
some lighting and wreaths at the library for continuity.The request for funding also includes the ongoing
maintenance fees for installation/removal,and the expected costs of replacing damaged or missing
lightbulbs/bows/etc.
The ECD 2017-18 Operating Budget also includes $150,000 to develop a comprehensive city-wide multi-
modal transportation plan coordinated with a General Plan Update process,to improve the quality of life for our
residents and employees,support new development,and promote the health and sustainability of our
community through improved connections between where people live, work, and play.
The overarching objects of this transportation planning effort are to:
1.Establish a road map for short-term,mid-term and long-term multi-modal transportation improvements
in the City of South San Francisco;
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2.Develop a detailed implementation plan to monitor and guide transportation investments; and
3.Use the plan to influence county and regional transportation plans and compete for regional,state and
federal funding.
For FY 2017-18,staff requests funds for Phase I of this effort,which includes assessing the existing conditions
of the transportation system,community outreach and communication around transportation priorities,and
identification of focused areas for future detailed improvements.
Phase II is reflected in the ECD FY 2018-19 Operating Budget at a cost of $150,000,and would include
identification and scoping of multi-modal transportation improvements coordinated with a General Plan Update
effort,which would be scoped and funded separately.Because both efforts are funded by the General Plan
Maintenance Reserve, which is paid for by developer fees, it mitigates the impact on the General Fund.
ECD requests funding for the disposition of the Oyster Point Hotel Site for services including:
·Engineering and parcel reconfiguration- $20,000
·Alta Surveys - $20,000
·CBRE Hotel Contract- $75,000
·Keyser Marsten economic feasibility studies- $18,000
In addition to the funding requested for Oyster Point,the Public Utilities Commission (PUC)project will
require consultant services for engineering and parcel reconfiguration at a cost of $20,000 and pre-disposition
analysis from Century Urban and Economic and Planning Systems in the amount of $50,000.The PUC site
costs will be reimbursed through the purchase and sale process with the Successor Agency,as they are
Successor Agency properties.
The ECD Operating Budget for both years includes $75,000 each year for the annual BIO Conference.The
2018 BIO International Conference is a special opportunity to showcase South San Francisco to the
international biotech industry.The budget appropriations will allow staff to carry out a comprehensive,
aggressive conference strategy. The strategy will include the following events:
·Academic Breakfast:The City hosts an academic breakfast which attracts biotech business
representatives.The event,in years past has been a sell-out.The event features a panel discussion on
topics relevant to the biotech industry.
·Business Meetings:The City holds scheduled meetings with biotech companies (not including the
impromptu meetings that occur at the booth).In planning the meetings,staff target companies that are
believed to have the near-term potential to expand or locate in South San Francisco.
ECD staff requests $80,000 in one-time budget appropriations for professional consulting services to audit
existing development agreements and Transportation Demand Management plans to ensure compliance and
create an easy system for staff to monitor compliance in the future.
ECD’s agreements with various firms for plan review consulting services expire in May 2018.The FY 2018-19
projected budget includes $2.0 million in appropriations,which would be offset by permit and plan check fee
revenues.
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While the costs for all private development projects are borne by the developers,at times there are City-
initiated efforts to evaluate certain land use,environmental and urban design studies.An example of this would
be the Mobility Study East of 101,Downtown Street Improvement Analysis and other studies.Other efforts
may arise from Council or the City Manager's office.In anticipation of any CEQA,Urban Design and/or
supplemental traffic analysis services from private consultants,the FY 2018-19 ECD Operating budget includes
$65,000 for these efforts.
Fire Department
The Fire Department’s FY 2017-19 Biennial Operating Budget includes one-time budget appropriations for a
PowerLoad System,Thermal Imaging Cameras and Radiation Dosimeters.They are funded by developer
contributions; thus, have no impact on the General Fund, and are discussed in detail below.
Fire Department budget appropriations for FY 2017-18 include $92,400 to purchase a PowerLoad System for
Rescue 63.Back injuries are a common cause of Fire and EMS worker disability.The PowerLoad system is a
patient gurney equipped with an electric motor that raises and lowers the gurney so that firefighters do not need
to physically raise and lower the gurney when loading the patient into elevators or an ambulance.Use of the
PowerLoad system eliminates the need for physical lifting force when moving the gurney,which reduces the
potential for back injuries.This system is installed on the new Rescue 61 and it is recommended that this
feature be added to Rescue 63.
The Fire Department places one Thermal Imaging Camera (TIC)on each apparatus for use on multiple types of
emergency scenes,most commonly to assist in searching a fire building for victims.TICs provide a valuable
capability that allows firefighters to "see through"smoke conditions and locate victims,increasing
survivability.They also give firefighters the ability to locate hidden fire and identify dangerous conditions
within buildings and confined spaces.These cameras were originally considered to have a 15 year service life.
The Fire Department’s experience has shown the service life to be closer to ten years.Out of our current cache
of 15 TICs,five have exceeded ten years and have become costly to maintain.Fire Department staff
recommends budget appropriations of $37,500 each year for the FY 2017-19 budget cycle,or $75,000 total.
Units purchased in FY 2017-18 and FY 2018-19 will put the City on track to begin an annual replacement cycle
of one per year.
Fire Department staff requests $18,200 in one-time budget appropriations to purchase radiation dosimeters,
which are are worn by emergency responders in order to alert them to the presence of radiation and to measure
the exposure the responder has accumulated.Radiation is undetectable by human senses and personnel would
not be aware of an exposure without instrumentation.Along with commercial uses,radioactive material is
commonly transported on our highways,railways and air space.There is also the potential threat of terrorist
activity involving radioactive material (i.e. a dirty bomb) on public transit or during events.
Staff asks that the Budget Standing Committee consider $62,500 in operating budget to fund various services
and programs related to the EMS ambulance service, and are discussed in greater detail below.
Staff will engage an ambulance contractor that employs percentage based billing for ambulance receivables.
Based on contractor projections,staff expects to see a revenue increase from this new vendor resulting in an
increase in the annual cost of ambulance billing.The ongoing budget increase of $42,500 will account for
increased revenue activity for the primary billing contractor and allocates expenditures for the secondary
ambulance billing contract approved by Council in April 2016.
Additional budget appropriations in the amount of $15,000 will allow the City to participate in the Ground
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Additional budget appropriations in the amount of $15,000 will allow the City to participate in the Ground
Emergency Medical Transport (GEMT)reimbursement program funded through Medi-Cal to offset the City's
cost of providing ambulance services for certain Medi-Cal patients.The funding in this line item will pay for an
annual cost study,which is required for participation in the program.The GEMT program routinely reimburses
the City greater than $50,000 per year.
Contract BLS Ambulance Emergency Medical Technicians (EMT)have not received a salary adjustment since
the 2011 budget cycle.The current starting wage for a 911 system EMT at American Medical Response (AMR)
San Mateo County is $17.60 per hour,with a benefits package.Due to the compensation disparity,contract
EMTs are less likely to work for the City as compared to private ambulance providers.In maintaining a
contract status for these BLS employees, the net increase will be $5,005 per year.
Fire Department staff requests $49,500 in annual funding for small quantity,ongoing replacements of Personal
Protective Equipment (PPE)and equipment,such as helmet shields,highway safety traffic vests,marine PPE,
structural firefighting accoutrements, Urban Search & Rescue PPE, and wildland PPE.
Fire Department staff has been successful at creating a predictable testing cycle for promotional examinations.
One promotional examination will be held for one of three ranks each year,creating a three year cycle.This
cycle distributes promotional testing expenses to a predictable level.Not included in this testing cycle are fire
prevention and fire administration positions,which are conducted on an as-needed basis.Entry level hiring is
also included in this decision package and assumes the testing,screening and hiring of three personnel per year.
For operations personnel,staff has tracked the entry level and promotional process costs,and asks the Budget
Standing Committee to consider $45,000 in budgetary appropriations to support these efforts.
During previous budget development cycles,the Fire Department training budget was reduced given the
difference between the budgeted and actual amount spent.However,the budget reduction does not align with
the City’s strategic initiative of developing a highly skilled Police,Fire,Emergency Medical Service and
Emergency Management departments.The Fire Department’s FY 2017-19 Biennial Operating Budget includes
$180,200 each year to address the critical need for staff development and training.The training courses include
sessions on structural collapse,rope rescue and technical rescue.Additional details are available on the Fire
Department Budget Summary.
Police Department
The Police Department FY 2017-19 Biennial Operating Budget includes the following notable items,discussed
in greater detail below.
Police Department staff requests $129,200 in funds to purchase new 105 new tasers.The cost also includes
holsters,extra battery packs,and cartridges.The appropriation would have no impact on the General Fund as it
would be funded by Asset Seizure,which is an allowable use of the funds based on guidance from the
Department of Justice.
The Police Department operating budget also includes $199,000 per year for telecommunications services,
which serve a critical role in empowering the Police Department to continue providing a high service level to
the South San Francisco community.The contract will be presented to the City Council for consideration on
May 24,2017.
Police Department staff asks that the Budget Standing Committee consider a budget appropriation in the
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amount of $19,000 to purchase five mobile ticketing systems and barcode scanners for its motor officers.
Public Works
The Engineering Division requests $75,000 in budget appropriations to purchase a CIP tracking software that
will assist in high level CIP project delivery.There are over 60 CIP projects with a value of more than $44
million.Currently,the CIP schedules and management updates are tracked through spreadsheets,making it
difficult to generate status reports and review the project delivery milestones.Software designated specifically
for CIP project management will assist staff and managers make decisions and oversee the CIP project
delivery.The software will also facilitate communicating project status with internal staff,council members
and the community.
Public Works staff asks that the Budget Standing Committee consider $50,000 in one-time appropriations to
replace a 100 foot six inch berm in the southbound lane of Junipero Serra between Hickey and King Drive.The
recent storm destroyed the berm and is causing storm drainage and erosion problems.With the recent rains,
there are more asphalt repairs needed.
The Public Works FY 2018-19 projected budget includes $500,000 to account for operation of the South City
Shuttle for a two-year period.The next call for projects for the South City Shuttle will be in January 2018.Staff
will apply for another round of funding through the County of San Mateo’s Measure A grant program to
continue the operations of the shuttle service.If approved by the county,the grant will pay for $375,000 of the
cost,and the City’s share would be $125,000,which has historically been funded by the City’s local Measure A
funding.
Library Department
The Library Department’s FY 2017-19 Biennial Operating Budget includes staffing changes and other notable
budget appropriations, which are discussed in detail below.
During the recession,two full-time Administrative Assistant positions for Project Read and Community
Learning Center (CLC)were combined into one.Since that time,front desk coverage at the CLC has been
sporadic,sometimes requiring a manager to fill-in,and there is a backlog in general program and project
clerical support.Additional clerical help is needed throughout the schedule,Monday through Saturday,to
provide general office support.Duties would include handling increased statistical data entry requirements for
grant reporting,and to monitor and facilitate entry to the facility while staff is engaged in providing services to
the public. The cost to fund a part time Library Clerk for 30 hours per week is $25,600 a year.
Library Department staff also requests consideration for $38,700 in budget appropriations for a Literacy
Services Assistant Coordinator position to provide services to adults at the CLC,including teaching English,
Citizenship,Computer,and Spanish Language Literacy classes.This position has been primarily funded using
grants and donations.As our funding streams have shifted to focus more on children and families,it has
become more difficult to cover the costs of these services to adults.This request for funding will provide 15
hours per week for this position, which will help the CLC continue to provide these needed classes.
Library Department staff requests $18,500 in budget to add 1.25 FTE of the Library Assistant classification.As
the needs of patrons change,the demand increases for library staff that are able to provide assistance in the use
of technology.By adding Library Assistant I hours ($22.30-$27.02/hour),the library will be able to train and
promote staff working at the lower levels of Library Page ($10.50-$12.76)and Library Clerk ($13.78-$16.75),
meeting community needs while providing growth opportunities and improving staff retention.To help offset
the cost of adding 1.25 FTE Library Assistant,the library will eliminate 1.0 FTE Library Page hours and 0.65
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the cost of adding 1.25 FTE Library Assistant,the library will eliminate 1.0 FTE Library Page hours and 0.65
FTE Library Clerk hours.
The Library has not increased the budget for book and video collections in over ten years.Costs for purchasing
and processing these items have increased.During the strategic plan process,the community identified
developing international language and cultural collections as a priority.Additional funding will help to grow
Asian and Spanish language collections at Main Library as well as supplement the collection budget for other
materials.The current materials budget is $267,807.This one-time budget request of $30,000 would increase
the materials budget by approximately 11 percent.
Parks and Recreation Department
The narratives below discuss conspicuous budget requests from the Parks and Recreation Department for the
FY 2017-19 Biennial Operating Budget.
The FY 2016-17 Adopted Budget reduced appropriations for park maintenance water usage to align with
reduced expenditures,resulting from enhanced water conservation due to the drought.Parks staff is moderately
increasing water usage to renew plant life in the parks.This budget request of $74,350 would align the
budgeted amount to match actual projected expenditures in FY 2016-17.
The Parks and Recreation Department currently uses a system called CLASS by Active Network to track
registration and process payments for recreation classes,child care programs,and facility usage and rentals.In
2015,over $3 million was processed through CLASS and is used by both city staff and residents.CLASS will
no longer be supported beginning November 30, 2017.
In recognition of the end of support for the current system,the City Council approved a one-time $90,000
budget request for the Recreation Management System Replacement Project as a part of the FY 2016-17
Adopted Budget.Staff issued an RFP on November 3,2016,and anticipates selecting a vendor and executing a
contract to begin in June 2017.At this point,it is unclear if staff will be able to spend the $90,000 budgeted
within the current fiscal year.This request anticipates the current year appropriation expiring,thus the need to
appropriate $90,000 in FY 2017-18,which is based on the highest cost proposal from the top-ranked vendors.
Staff plans to seek City Council authority to execute an agreement with the selected vendor in May 2017.
Upon vendor selection,staff will also explore cost recovery options for the increase in annual maintenance fees
associated with the new system.The $90,000 appropriation includes one-time costs for training,
implementation,data migration and hardware.Parks and Recreation staff request ongoing additional budget
appropriations in the amount of $42,500 for annual maintenance from the IT Fund,which reflects the difference
between the current recreation management system and the projected annual maintenance of the successor
system.
In FY 2015-16,$100,000 was reallocated within the Facilities Division budget and applied to Facilities Minor
Maintenance.During that time,the Facilities Manager position was not yet in place and there was a change in
supervisor staffing.Now that both positions are in place,Facilities staff is identifying gaps in programmed
maintenance to support facilities infrastructure,and working on filling those gaps.This budget appropriation of
$50,000 requests funds to cover important programmed maintenance including Heating,Ventilation and Air
Conditioning (HVAC) and sprinkler systems.
The Parks and Recreation FY 2017-19 Biennial Operating Budget includes appropriations for a new Landscape
Architect classification.The scope of the job classification is focused on review of landscape elements of
submitted plans.Staff projects that the cost of the position would be mitigated through cost recovery from
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submitted plans.Staff projects that the cost of the position would be mitigated through cost recovery from
developer deposits for landscape review services.The projected cost for total employee compensation is
$192,600 in FY 2017-18, and $201,300 in FY 2018-19.
Staff asks that the Budget Standing Committee also consider approving the upgrade of an Administrative
Assistant I to an Administrative Assistant II classification.The upgrade is recommended given the current
duties and responsibilities of the incumbent,which are greater than what is provided in the job description for
the Administrative Assistant I classification,and aligned with the job description for the Administrative
Assistant II classification. The cost to upgrade is $4,900 per year.
Other Operating Funds
Gas Tax
The State of California was faced with declining gas tax revenues to fund sorely needed transportation and
infrastructure repairs, as a result of a number of factors:
·The proliferation of electric and hybrid vehicles;
·Federal mandates to improve gas mileage by 2030; and
·Price for crude oil on the decline.
Senate Bill 1 and Assembly Bill 1,known as the Road Maintenance and Rehabilitation Account was recently
passed by the State Legislature,and serves to address road repairs needed for local governments,including the
City of South San Francisco.The City is projected to receive $446,300 in additional Gas Tax revenues in FY
2017-18, and $1.2 million in FY 2018-19.
The impact of the additional funds is evident in FY 2018-19,where staff has projected $825,000 in CIP funds
can be programmed to address various road and infrastructure needs throughout South San Francisco.
Measure A
In 1988,San Mateo County voters approved a half-cent sales tax,known as Measure A,to fund various
transportation needs throughout the county.In 2004,voters approved a tax extension through 2033.Measure A
serves as a major funding source for the City’s Capital Improvement Plan,projected at $1.7 million for FY
2017-18, and $1.0 million for FY 2018-19.
Community Development Block Grant (CDBG)
The City’s CDBG funding entitlement from the Department of Housing and Urban Development (HUD)has
varied significantly over the past eight years:
FY 2008-09: $584,788
FY 2009-10: $699,964
FY 2010-11: $355,253
FY 2011-12: $578,720
FY 2012-13: $765,680
FY 2013-14: $602,614
FY 2014-15: $216,169
FY 2015-16: $338,412
The FY 2017-19 Biennial Operating Budget assumes that the City will receive $400,000 each year,but if the
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The FY 2017-19 Biennial Operating Budget assumes that the City will receive $400,000 each year,but if the
current direction of the Trump administration remains unchanged,there will be no CDBG funds available for
the foreseeable future.CDBG serves as the City’s sole source of funding for community services provided by
non-profit organizations to local residents.
Common Greens Maintenance District Funds
Prior to Proposition 13,the City of South San Francisco created various maintenance districts,collectively
known as the Common Greens.The districts are funded by a share of the one percent property tax levy,which
reduces the City’s share of the property tax levy;The City’s share averages 17 percent.The FY 2017-19
Biennial Operating Budget for the Common Greens is projected to operate at a near break-even rate.
City Housing Fund
In 2012,all Redevelopment Agencies in the State of California were dissolved pursuant to ABx 1 26.The City
Council voted to accept the option to become the Successor Housing Agency to the Low/Moderate Income
Housing Fund.The majority of revenues come from rent on city properties,and use of City Housing Fund
reserves is restricted as follows:
0-30 percent Area Mean Income (AMI) Projects - Minimum of 30 percent of Funds;
0-60 percent AMI Projects - Remaining 50 percent of Funds; and
60-80 percent AMI Projects - Maximum of 20 percent of Funds.
Solid Waste Management Fund
The City receives a dedicated fee pursuant to the franchise agreement with the South San Francisco Scavenger
Company,the City’s exclusive solid waste management franchise.Revenues are projected at $180,000 each
year for the FY 2017-19 Biennial Operating Budget.Funds can be used to pay for monitoring and remediation
costs associated with the closed Oyster Point landfill and for other solid waste reduction efforts.Additional
revenue comes from forfeited solid waste deposits,which are used to further the City’s solid waste diversion
goals.
Developer Deposit Fund
The Developer Deposit Fund includes reserves that are funded by fees paid from developers,which staff
requests that the City Council consider as funding sources for various efforts in the Economic and Community
Development (ECD) and Fire Departments, which eliminates the burden on the General Fund.
The Permit Program Maintenance fee is assessed as part of the business license application/renewal process and
permit issuance processes to address maintenance and other costs associated with the permit application
system.The FY 2017-18 Proposed Budget includes $120,000 in appropriations that use this reserve as a
funding source to upgrade the permit system.
The General Plan Maintenance fee is assessed as part of the permit issuance process to mitigate the impact of
each submitted plan on the City’s General Plan.ECD’s budget request of $300,000 ($150,000 per year)for a
city-wide multi-modal transportation plan asks to use the General Plan Maintenance Reserve as a funding
source.
The Fire Department received funds pursuant to a development agreement to purchase various capital items
needed to address the impact of the development on the Fire Department’s capital and staffing needs.Staff
requests that $139,400 of the developer fees serve as a funding source to purchase various items including a
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PowerLoad System, radiation dosimeters and Thermal Imaging Cameras.
City Programs Fund
The City Programs Fund is primarily comprised of various donations and other funds that are restricted for a
specific purpose.The reserve for the City’s share of Asset Seizure is included in the City Programs Fund,and is
projected to serve as a funding source for two Police Department budget requests.The first budget request in
the amount of $129,200 is to purchase new tasers in FY 2017-18.The second budget request in the amount of
$120,000 is to upgrade a document management system in FY 2018-19.The FY 2017-19 Biennial Operating
Budget also continues the practice of offsetting $500,000 in Police Department overtime costs.All of the above
items are allowable uses of Asset Seizure funds based on guidance from the Department of Justice.
Capital Infrastructure Reserve Fund
One of the City’s primary strategies to address the Great Recession was to defer infrastructure maintenance.
The deferred maintenance had a compounding effect on the City’s infrastructure,and the City Council
authorized creation of the Capital Infrastructure Reserve (CIR)Fund to address the infrastructure deferred
maintenance liability.
The FY 2017-19 Biennial Operating Budget appropriates $1.0 million from the CIR to fund the Down Payment
Assistance Program (DPAP).The DPAP is aligned with the City’s strategic initiative to work towards a diverse
range of employment and housing options. The DPAP addresses a number of issues related to housing:
·The prohibitive amount of liquid assets that are required to qualify for a mortgage;
·The far distances that employees commute each day; and
·In the event of a natural disaster, most public safety personnel live a long distance from work.
A recent employee survey indicated that 21 city employees would be interested in applying for DPAP funds in
FY 2017-18.The appropriations would be enough to issue loans to 10 employees of up to $100,000 each.Staff
is currently reviewing an RFP for loan servicing services,and met with a lender that has worked with other
agencies for their respective down payment assistance programs.
Sewer Fund
Revenues from sewer service charges are consistent with the proposed rate increases previously discussed with
the City Council.The Sewer Fund Summary accounts for $13.8 million in loan proceeds in FY 2017-18 and
$24.8 million in FY 2018-19,which are needed to fund capital improvements at the Water Quality Control
Plant, including wet weather improvements, and digester replacement.
The FY 2018-19 operating budget includes $45,000 in budget to purchase additional equipment that will
facilitate Closed-circuit television (CCTV)review of large pipe diameter,various pipe materials and easement
accessibility.In previous years,the Public Works Engineering Division has been requested to CCTV larger
storm pipes.The most recent storm events created issues with our aging storm infrastructure,and we have been
challenged due to our current system set up.This transporter will allow us to successfully CCTV these issues
without having to contract such tasks.
Storm Water
The Storm Water Fund Summary reflects the Orange Memorial Park Storm Water Trash Capture CIP project,
which is projected to cost $5.5 million,and will be fully reimbursed by Caltrans.Revenues from Storm Water
services charges remain a challenge for South San Francisco and all local government agencies.In order to
propose a rate increase,local governments must do so via a ballot measure.There are efforts to amend the state
constitution to have storm water fees be subject to the Proposition 218 process,similar to other utility services.
Absent a legislative fix,the City will have limited resources to address increasingly stringent regulatory
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Absent a legislative fix,the City will have limited resources to address increasingly stringent regulatory
compliance requirements.
Internal Service Funds
Internal Service Funds serve as a means for an entity to charge itself for services and benefits that are provided
to all operating departments.The City of South San Francisco has internal service funds for Garage Services,
Self-Insurance, Health and Benefits, Equipment Replacement and Information Technology (IT).
Garage Fund
The City’s Public Works Department oversees and administers Garage Services.The FY 2017-19 Biennial
Operating Budget includes $50,000 each year to inspect backup generators on a regular basis.The FY 2017-18
Proposed Budget also includes $50,000 in one-time funds to install a backup portable emergency generator
connection and disconnect switch at the Municipal Services Building (MSB).This will allow for a portable
generator to be connected at MSB if the primary generator fails.The MSB is a vital piece of the City's
emergency dispatch system,and loss of power and the backup generator will severely impact operational
capabilities. In addition, loss of power will take the City's phone system off line.
Self-Insurance Fund
The City receives risk management and mitigation services through its membership with the Association of
Bay Area Governments Pooled Liability Assurance Network (ABAG PLAN).The City also receives excess
Workers’Compensation coverage through the California State Association of Counties Excess Insurance
Authority (CSAC EIA).The respective premiums for each are paid from the Self-Insurance Fund and allocated
to each operating fund and program.In FY 2016-17,the City’s insurance premium increased by 30 percent due
to the number of general liability claims during the prior year.
While the claim trend has declined,premium rates are not yet available from ABAG PLAN,thus staff is
assuming a 30 percent increase.ABAG PLAN works proactively with the City to mitigate operational risk,
offer training classes and align with risk management best practices.
Human Resources staff has implemented various programs and services to address the City’s high rate of
workers’compensation claims.Based on the last actuarial review of the City’s workers’compensation claims,
the City’s reserves for Workers’Compensation were at $10.7 million.In July 2017,the City’s Workers’
Compensation actuary will conduct an actuarial review and determine recommended reserves to ensure that the
City has appropriate funds set aside to pay for workers’compensation claims.Staff expects that workers’
compensation reserves should remain static or be lower given the efforts from Human Resources staff.
Health and Benefits Fund
The Health and Benefits Fund provides payments to health care providers for medical,dental and vision
premiums.Based on assumptions contained in the City’s Governmental Accounting Standards Board (GASB)
45 actuarial valuation,which discloses the City’s Other Post-Employment Benefits (OPEB)liabilities for
retiree medical,health premiums are projected to increase by 6.5 percent.The long term projection for health
premium rates assumes 5.0 percent increases in perpetuity.However,the current efforts to repeal the
Affordable Care Act may have a detrimental effect on future rate increases due to reduced market competition.
Equipment Replacement Fund
The Equipment Replacement Fund accounts for replacement of the City’s vehicles and other equipment.The
principal reserve in the Fund is the reserve for vehicle replacement,which is projected to end the current fiscal
year at $1.4 million.While the City’s recent fleet management study concluded that the City should invest $1.0
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year at $1.4 million.While the City’s recent fleet management study concluded that the City should invest $1.0
million each year to replace aging vehicles,this spend rate is not sustainable given the projected ending balance
for the current year.Rather,the appropriation reflected in the FY 2017-19 Operating Budget of $500,000 per
year is the sustainable annual replacement appropriation trend given the amount that the City currently charges
its operating funds and departments ($557,600).The limited resources also impact the City’s ability to
transition away from leasing its Fire Department vehicles,rather than purchase them outright.Absent additional
funds to allocate to vehicle replacement,the City will need to acquire future Fire Department vehicles through
capital lease financing.
Information Technology (IT) Fund
The IT Fund accounts for IT Department payroll costs,hardware replacement costs and software licensing fees.
The FY 2017-19 Biennial Operating Budget includes the following notable one-time budget appropriations,
discussed in greater detail below.
IT staff requests $50,000 in budget funds to replace various network switches through the City’s network.The
network switches will improve network speed and prepare the City to replace its aging phone network with a
Voice Over Internet Protocol (VOIP)phone network.The FY 2017-18 Proposed Budget also includes $100,000
in budget appropriations for Phase I of the phone system replacement project.The City’s current phone
network no longer has replacement parts available from the manufacturer and puts the City at risk when the
current phone inventory begins to fail.The project is projected to take four years to complete,with each phase
projected to cost $100,000.
The IT Department is currently located at 200 Linden Avenue in South San Francisco.The property is a
Successor Agency-owned property,and is recommended to be sold for redevelopment on the Long Range
Property Management Plan (LRPMP).The City has an Exclusive Negotiating Rights Agreement (ENRA)with
a developer through June 30,2017,and staff projects to bring a Purchase and Sale Agreement (PSA)to the
Council in the Fall of 2017.In light of these milestones,the IT Department is preparing to relocate to the Miller
Parking Garage by December 2017.Staff requests $50,000 in one-time budget appropriations for relocation
expenses.
The IT Department recently transitioned its Geographic Information Systems (GIS)Coordinator from a
contract employee to a contractual service.Staff will present a contract to the City Council for consideration
prior to the inception of FY 2017-18.The FY 2017-19 Biennial Operating Budget assumes GIS contractual
services in the amount of $150,000 each year.
FUNDING
In FY 2017-18 the City’s General Fund,with $110.4 million in revenues and $106.1 million in expenditures,is
projected to generate a surplus of $4.3 million.In compliance with the City’s Reserves Policy,$3.3 million of
the surplus is needed to fund the City’s General Reserves.At the close of FY 2015-16,the City Council
authorized staff to set aside $4.0 million in the CalPERS Stabilization Reserve to address volatility with
CalPERS,the pension trust fund that provides City retirees with pension benefits.Staff recommends that the
remaining $1.0 million in surplus in FY 2017-18 be allocated to the City’s CalPERS Stabilization Reserve.
Staff further recommends that the $4.1 million in projected remaining surplus in FY 2018-19 be split equitably
between the City’s Infrastructure Reserve and CalPERS Stabilization Reserve.
CONCLUSION
The City’s FY 2017-19 Biennial Operating Budget is balanced,sound and prudent.Precluding operating funds
that are employing a planned spend of existing reserves,all operating funds are projected to operate at a
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that are employing a planned spend of existing reserves,all operating funds are projected to operate at a
surplus.
Attachments
1.General Fund Summary
2.Gas Tax Fund Summary
3.Measure A Fund Summary
4.Common Greens Maintenance Districts Fund Summary
5.City Housing Fund Summary
6.Solid Waste Reduction Fund Summary
7.Developer Deposit Fund Summary
8.City Programs Special Revenue Fund Summary
9.Capital Infrastructure Reserve Fund Summary
10.Sewer Fund Summary
11.Parking District Fund Summary
12.Storm Water Fund Summary
13.City Services (Garage) Fund Summary
14.Self-Insurance Fund Summary
15.Health & Benefits Fund Summary
16.Equipment Replacement Fund Summary
17.IT Fund Summary
18.PEG Access Fund Summary
19.City Council Position Listing
20.City Council Budget Summary
21.City Clerk Position Listing
22.City Clerk Budget Summary
23.City Treasurer Position Listing
24.City Treasurer Budget Summary
25.City Attorney Budget Summary
26.City Manager’s Office Position Listing
27.City Manager’s Office Budget Summary
28.Finance Department Position Listing
29.Finance Department Budget Summary
30.Non-Departmental Budget Summary
31.Human Resources Department Position Listing
32.Human Resources Department Budget Summary
33.Economic and Community Development Department Position Listing
34.Economic and Community Development Department Budget Summary
35.Fire Department Position Listing
36.Fire Department Budget Summary
37.Police Department Position Listing
38.Police Department Budget Summary
39.Public Works Department Position Listing
40.Public Works Department Budget Summary
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41.Library Department Position Listing
42.Library Department Budget Summary
43.IT Department Position Listing
44.Parks and Recreation Department Position Listing
45.Parks and Recreation Department Budget Summary
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GAS TAX FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from
2016-17
Adopted
Tax Revenue
HUTA 2103-2107 (Gas Tax)1,467,524$ 1,357,736$ 1,357,736$ 1,431,836$ 1,457,688$ 74,100$
Measure M 357,328 243,000 243,000 243,000 243,000 -$
Road Repair & Accountability Act (2017)- - - 372,444 1,109,449 372,444$
Use of Money & Property 22,505 15,000 15,000 15,000 15,000 -$
Total Revenues 1,847,357$ 1,615,736$ 1,615,736$ 2,062,280$ 2,825,137$ 446,544$
Expenditures
Transfer to General Fund 1,273,263$ 921,301$ 921,301$ 921,301$ 921,301$ -$
Transfer to Stormwater 670,000 670,000 770,000 670,000 670,000 -$
Transfer for CIP Projects 120,669 1,236,192 175,000 825,000 175,000$
Total Expenditures 2,063,932$ 1,591,301$ 2,927,493$ 1,766,301$ 2,416,301$ 175,000$
Surplus/(Deficit)(216,575)$ 24,435$ (1,311,757)$ 295,979$ 408,836$ 271,544$
Plus reserve for carryover CIP 1,361,837
Fund Balance (113,060)$ (88,625)$ (62,980)$ 232,999$ 641,835$
PARKING DISTRICT FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from 2016-
17 Adopted
Charges for Services:
Parking Permit Fees 116,885$ 95,000$ 95,000$ 95,000$ 95,000$ -$
Parking Meter Fees 646,079 555,000 555,000 555,000 555,000 -
Miller Ave Parking Garage 80,235 50,000 50,000 50,000 50,000 -
Interest/Other Income 32,012 10,000 10,000 10,000 10,000 -
Sale of Real/Personal Property - - 700,000 -
Total Revenues 875,211$ 710,000$ 1,410,000$ 710,000$ 710,000$ -$
Expenditures
Payroll 268,371$ 339,876$ 339,876$ 305,488$ 322,904$ (34,388)$
Supplies & Services 265,159 196,292 866,211 196,292 196,292 -
Interdepartmental Charges 104,682 104,986 104,986 108,013 111,131 3,027
Total Expenditures 638,212$ 641,154$ 1,311,073$ 609,793$ 630,327$ (31,361)$
Surplus/(Deficit)236,999$ 68,846$ 98,927$ 100,207$ 79,673$ (31,361)$
Ending Cash Balance 1,912,780$ 1,981,040$ 2,079,967$ 2,180,174$ 2,259,847$
FUND CHANGES & HIGHLIGHTS:
STORM WATER FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Adopted
Administrative Fines 7,000$ 5,000$ 5,000$ 5,000$ 5,000$ -$
Service Charges 405,105 405,000 405,000 405,000 405,000 -
Transfer In from Gas Taxes/Measure M 670,000 670,000 770,000 670,000 670,000 -
Transfer In from General Fund 250,000 450,000 450,000 250,000 250,000 (200,000)
Transfer in for CIP Projects 10,841 - 489,159 - - -
Interest and Other 18,800 5,000 5,000 5,000 5,000 -
Caltrans Reimbursement -OMP Capture - - - 2,500,000 3,000,000 2,500,000
Total Revenues 1,361,746$ 1,535,000$ 2,124,159$ 3,835,000$ 4,335,000$ 2,300,000$
Expenditures
Operating Expenses 1,244,641$ 1,664,682$ 1,683,145$ 1,071,473$ 1,111,716$ (593,209)$
Capital Improvement Projects 54,620 200,000 1,333,487 2,650,000 3,000,000 2,450,000
Total Expenditures 1,299,261$ 1,864,682$ 3,016,632$ 3,721,473$ 4,111,716$ 1,856,791$
Surplus/(Deficit)62,485$ (329,682)$ (892,473)$ 113,527$ 223,284$ 443,209$
Fund Balance 1,044,295$ 714,613$ 151,822$ 265,349$ 488,634$
Fund Highlights:
Orange Memorial Park Storm Water Trash Capture CIP project in FY 2017-18 and 2018-19; Fully reimburseable by Caltrans.
CITY SERVICES (GARAGE) FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
USE OF MONEY & PROPERTY 5,872$ -$ -$ -$ -$ -$
OTHER REVENUES 1,644,662 1,650,000 1,650,000 1,650,000 1,650,000 -
Total Revenues 1,650,534$ 1,650,000$ 1,650,000$ 1,650,000$ 1,650,000$ -$
Expenditures
PAYROLL 749,991$ 605,903$ 605,903$ 615,681$ 641,615$ 9,778$
SUPPLIES & SERVICES 796,247 918,150 918,150 1,018,150 968,150 100,000
CAPITAL OUTLAY 580 - - - - -
INTERDEPARTMENTAL CHARGES 17,742 18,968 18,968 20,433 20,433 1,465
Total Expenditures 1,564,559$ 1,543,021$ 1,543,021$ 1,654,264$ 1,630,198$ 111,244$
Surplus/(Deficit)85,975 106,979 106,979 (4,264) 19,802
Ending Cash Balance 350,836$ 457,815$ 457,815$ 453,551$ 473,353$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Expenditures for FY 2017-18:
$50,000 Backup Generator Inspections
$50,000 Emergency Generator Backup Connection MSB
Expenditures for FY 2018-19:
$50,000 Backup Generator Inspections
SELF-INSURANCE FUND SUMMARY
Revenues
2015-16
Actual
2016-17 Adopted 2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from 2016-17
Adopted
Charges for Services (2,801)$ -$ -$
Use of Money & Property 204,649 75,000 75,000 75,000 75,000 -
Other Revenues 4,693,481 4,307,743 4,307,743 4,307,743 4,307,743 -
Total Revenues 4,895,329$ 4,382,743$ 4,382,743$ 4,382,743$ 4,382,743$ -$
-
Expenditures
Payroll 804,124$ 650,000$ 650,000$ 650,000$ 650,000$ -$
Supplies & Services 3,964,279 3,030,738 3,030,738 3,333,816 3,818,560 303,078
Interdepartmental Charges (20,058) - - - - -
Total Expenditures 4,748,346$ 3,680,738$ 3,680,738$ 3,983,816$ 4,468,560$ 303,078$
Surplus/(Deficit)146,984 702,005 702,005 398,927 (85,817) (303,078)
Cash Balance 12,376,456$ 13,078,461$ 13,078,461$ 13,477,388$ 13,391,571$
HEALTH & BENEFITS FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Adopted
Charges for Services 2,648$ -$
Use of Money & Property 45,545 100,000 100,000 100,000 100,000 -
Other Revenues 14,282,721 12,323,914 12,323,914 12,573,533 13,235,490 249,619
Transfers 4,240,000 250,000 250,000 250,000 250,000 -
Total Revenues 18,570,914$ 12,673,914$ 12,673,914$ 12,923,533$ 13,585,490$ 249,619$
Expenditures
Payroll 13,750,332$ 13,384,342$ 13,384,342$ 14,178,012$ 14,908,907$ 793,670$
Supplies & Services 4,958 10,000 10,000 10,000 10,000 -
Total Expenditures 13,755,290$ 13,394,342$ 13,394,342$ 14,188,012$ 14,918,907$ 793,670$
Surplus/(Deficit)4,815,624 (720,428) (720,428) (1,264,479) (1,333,418) (544,051)
Cash Balance 8,277,424$ 7,556,996$ 7,556,996$ 6,292,517$ 4,959,099$
EQUIPMENT REPLACEMENT FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from 2016-
17 Adopted
Use of money & property 84,336$ 95,000$ 95,000$ 95,000$ 95,000$ -$
Interdepartmental charges 1,678,461 1,854,155 1,854,155 1,854,155 1,854,155 -
Total Revenues 1,762,796$ 1,949,155$ 1,949,155$ 1,949,155$ 1,949,155$ -$
Expenditures
Supplies & Services (71,606)$ 211,844$ 810,093$ 246,844$ 176,844$ 35,000$
Capital Outlay 723,168 1,388,156 3,239,651 500,000 500,000 (888,156)
Debt Service 631,419 631,419 631,419 631,419 631,419 -
Transfers Out 108,923 100,000 288,669 100,000 10,000 -
Total Expenditures 1,391,904$ 2,331,419$ 4,969,831$ 1,478,263$ 1,318,263$ (853,156)$
Surplus/(Deficit)370,892$ (382,264)$ (3,020,676)$ 470,892$ 630,892$ 853,156$
adjustment to match balance sheet
Cash Balance 3,499,649$ 3,117,385$ 96,709$ 567,601$ 1,198,493$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• None
Expenditures FY 2017-18:
• $50,000 EV Charging Stations Feasibility Study
• $80,000 Computer hardware replacement
Expenditures FY 2018-19:
• $60,000 Computer hardware replacement
INFORMATION TECHNOLOGY FUND AND DEPARTMENT BUDGET SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of FY
2017-18 from
2016-17
Adopted
CHARGES FOR SERVICES 45,701$ 40,000$ 40,000$ 40,000$ 40,000$ -$
USE OF MONEY & PROPERTY 12,028 14,000 14,000 14,000 14,000 -
OTHER REVENUES 2,192,903 2,192,902 2,192,902 2,581,578 2,581,578 388,676
TRANSFERS IN - - - - 240,000 -
Total Revenues 2,250,631$ 2,246,902$ 2,246,902$ 2,635,578$ 2,875,578$ 388,676$
Expenditures
PAYROLL 1,068,138$ 1,386,041$ 1,316,041$ 1,242,418$ 1,313,333$ (143,623)$
SUPPLIES & SERVICES 919,830 1,045,582 1,773,698 1,382,082 1,472,582 336,500
INTERDEPARTMENTAL CHARGES 9,677 11,077 11,077 11,077 11,077 -
Total Expenditures 1,997,645$ 2,442,700$ 3,100,817$ 2,635,578$ 2,796,993$ 192,877$
Surplus/(Deficit)252,987$ (195,798)$ (853,915)$ 0$ 78,585$ 195,799$
Cash Balance 826,945$ 631,146$ (26,970)$ (26,969)$ 51,616$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• Subtract 1.0 FTE Contract GIS Coordinator
Expenditures FY2017-18:
• $50,000 Network Switch Replacement
• $42,000 Citywide Copier Replacement Phase II
• $50,000 IT Department Relocation Expenses
• $12,000 Cloud Based Backup
• $150,000 GIS Services
Expenditures FY2018-19:
• $20,000 Citywide Copier Replacement Phase II
• $120,000 Upgrade Laserfiche
• $50,000 Docusign/Seamless Docs
• $35,000 Email Upgrade
• $30,000 Software Annual Cost Increase
• $120,000 CRW Upgrade for ECD, funded by Permit Program Maintenance Reserve (non-General Fund)
• $120,000 RIO Laserfiche upgrade for Police Department, funded by Asset Seizure (non-General Fund)
• $12,000 Cloud Based Backup
• $150,000 GIS Services
PEG ACCESS FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
FRANCHISE FEES 183,899$ 125,000$ 125,000$ 125,000$ 125,000$ -$
USE OF MONEY & PROPERTY 12,441 5,000 5,000 5,000 5,000 -
Total Revenues 196,340$ 130,000$ 130,000$ 130,000$ 130,000$
Expenditures
SUPPLIES & SERVICES 133,892$ 90,000$ 209,117$ -$ -$ (209,117)$
Total Expenditures 133,892$ 90,000$ 209,117$ -$ -$ (90,000)$
Surplus/(Deficit)62,448 40,000 (79,117) 130,000 130,000 90,000
Cash Balance 746,589$ 786,589$ 667,472$ 797,472$ 927,472$
City Council Job Code Position Title 2016-17 Actual
2017-18
Proposed
2018-19
Projected
Change of 2017-18
from 2016-17
Elected E110 Elected City Council Member 5.00 5.00 5.00 0.00
TOTAL FTE - City Council 5.00 5.00 5.00 0.00
CITY COUNCIL BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
PAYROLL 178,356$ 128,582$ 128,582$ 185,903$ 194,545$ 57,321$
SUPPLIES & SERVICES 60,679 47,419 48,919 47,419 47,419 -
INTERDEPARTMENTAL CHARGES 29,100 28,498 28,498 32,565 32,565 4,067
Total Expenditures 268,134$ 204,499$ 205,999$ 265,887$ 274,529$ 61,388$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
• Increase in payroll costs primarily due to potential increase in City Council monthly stipend from $500 to $750 and increase in medical premium costs.
MEASURE A FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Adopted
Taxes 1,412,863$ 1,468,995$ 1,468,995$ 1,468,995$ 1,468,995$ -$
Use of Money & Property 49,427 25,000 25,000 25,000 25,000 -
Total Revenues 1,462,290$ 1,493,995$ 1,493,995$ 1,493,995$ 1,493,995$ -$
Expenditures
Transfers to General Fund 49,917$ 121,836$ 121,836$ -$ 121,836$ (121,836)$
Transfers to Capital Improvement 2,537,525 1,388,000 2,459,327 1,650,000 1,000,000 262,000
Total Expenditures 2,587,442$ 1,509,836$ 2,581,163$ 1,650,000$ 1,121,836$ 140,164$
Surplus/(Deficit)(1,125,153)$ (15,841)$ (1,087,168)$ (156,005)$ 372,159$ (140,164)$
Reserve for carryover CIP 1,045,682
Fund Balance 196,256$ 180,415$ 154,770$ (1,235)$ 370,924$
City Clerk Job Code Position Title 2016-17 Actual
2017-18
Proposed
2018-19
Projected
Change to 2017-18
from 2016-17
Elected - FT E100 Elected City Clerk 1.00 1.00 1.00 0.00
SUBTOTAL - Elected 1.00 1.00 1.00 0.00
Full Time O320 Deputy City Clerk 1.00 1.00 1.00 0.00
Full Time O415 City Clerk Records Technician 2.00 2.00 2.00 0.00
SUBTOTAL - Full Time 3.00 3.00 3.00 0.00
TOTAL FTE - City Clerk 4.00 4.00 4.00 0.00
CITY CLERK BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
PAYROLL 514,305$ 568,239$ 568,239$ 553,952$ 579,057$ (14,287)$
SUPPLIES & SERVICES 96,728 49,403 120,903 49,403 174,403 -
INTERDEPARTMENTAL CHARGES 35,485 30,222 30,222 35,080 35,080 4,858
Total Expenditures 646,517$ 647,864$ 719,364$ 638,435$ 788,540$ (9,429)$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• None
Expenditures FY 2017-18:
• None
Expenditures FY 2018-19:
• $125,000 Election 2018
FY 2017-19 BIENNIAL OPERATING BUDGET
GENERAL FUND OPERATING BUDGET SUMMARY
2017-18 Change from 2018-19 Change from
2016-17 2017-18
Revenues Adopted Proposed
Property Taxes 22,543,734$ 23,264,539$ 24,194,539$ 24,655,464$ 25,245,958$ 1,390,925$ 590,493$
ERAF Refund from County 2,233,926 2,222,250 2,222,250 2,222,250 2,222,250 - -
Sales Tax 17,710,425 23,105,336 23,105,336 25,448,309 25,984,830 2,342,973 536,521
Transient Occupancy Tax 13,442,951 13,100,000 13,500,000 14,800,000 15,834,000 1,700,000 1,034,000
Business License 1,375,875 1,300,000 1,300,000 1,459,665 1,503,455 159,665 43,790
Commercial Parking Tax 3,252,356 3,383,400 3,583,400 4,083,400 5,200,000 700,000 1,116,600
Franchise Fees 3,982,092 4,060,000 4,060,000 4,000,000 4,000,000 (60,000) -
Building and Fire Permits 6,896,895 8,411,713 8,411,713 9,232,477 12,072,049 820,764 2,839,572
Motor Vehicle License & In-Lieu 5,770,060 5,770,060 6,133,160 6,388,372 6,580,023 618,312 191,651
Revenue from Other Agencies 2,063,600 1,024,896 2,476,868 641,982 1,017,982 (382,914) 376,000
Charges for Services 7,294,607 7,235,843 7,307,843 7,536,778 7,549,426 300,935 12,648
Administrative Charges 1,365,265 1,365,265 1,365,265 1,395,923 1,437,801 30,658 41,878
Fines 791,756 838,500 838,500 818,500 818,500 (20,000) -
Interest & Rent 3,079,978 3,071,500 4,771,500 5,260,263 5,309,459 2,188,763 49,196
Transfers In & Other 2,810,057 6,654,823 6,985,323 2,447,496 2,511,276 (4,207,327) 63,780
Add Prior Year Committed Reserves N/A N/A 5,369,290 N/A N/A N/A N/A
Total Revenues 94,613,575$ 104,808,125$ 115,624,987$ 110,390,880$ 117,287,009$ 5,582,755$ 6,896,130
2017-18 Change from 2018-19 Change from
2016-17 2017-18
Budget Expenditures Adopted Proposed
City Council 268,134$ 204,499$ 204,499$ 265,887$ 274,529$ 61,388$ 8,642$
City Clerk 646,517 647,864 717,864 638,435 788,540 (9,429) 150,105
City Treasurer 118,788 123,340 123,340 130,880 132,814 7,541 1,934
City Attorney 782,389 802,002 1,184,002 803,553 803,553 1,551 -
City Manager 1,735,427 1,926,245 2,474,915 1,911,161 1,785,943 (15,084) (125,218)
Finance 2,186,649 2,477,795 2,482,457 2,580,853 2,494,137 103,058 (86,716)
Non-Departmental 1,108,496 973,973 1,155,102 1,116,017 1,007,548 142,044 (108,469)
Human Resources 1,468,781 1,458,009 1,553,044 1,616,976 1,532,058 158,967 (84,917)
Economic & Community Dev 6,144,860 10,331,488 11,157,200 7,167,338 9,170,090 (3,164,150) 2,002,753
Fire 24,058,472 25,689,589 26,213,560 26,151,146 27,494,000 461,557 1,342,854
Police 25,319,520 27,104,498 27,297,457 27,664,073 28,962,840 559,575 1,298,768
Public Works 5,025,903 4,975,860 5,396,340 4,301,225 4,827,537 (674,635) 526,313
Library 4,681,186 5,051,647 5,379,595 5,419,442 5,618,892 367,795 199,449
Parks & Recreation 13,234,028 14,553,266 15,393,661 15,423,721 15,766,947 870,454 343,226
CIP 1,587,763 6,668,980 9,218,937 10,368,433 10,684,282 3,699,453 315,849
Transfers Out/Other 4,510,851 - - 500,000 500,000 500,000 -
Total Expenditures 92,877,764$ 102,989,055$ 109,951,974$ 106,059,140$ 111,843,711$ 3,070,085$ 5,784,571$
Net Surplus / (Deficit)4,331,739$ 5,443,298$
20% of operating revenues 21,723,675$ 23,090,781$
Beginning balance 18,456,842$ 21,723,675$
Amount needed to fully fund reserves 3,266,833$ 1,367,106$
Remaining surplus to be transferred to Infrastructure Reserves 2,038,096$
Remaining surpus to be transferred to CalPERS Stabilization Reserve 1,064,906$ 2,038,096$
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
City Treasurer Job Code Position Title 2016-17 Actual
2017-18
Proposed
2018-19
Projected
Change of 2017-18
from 2016-17
Elected E105 Elected City Treasurer 1.00 1.00 1.00 0.00
TOTAL FTE - City Treasurer 1.00 1.00 1.00 0.00
CITY TREASURER BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-18
from 2016-17
Adopted
PAYROLL 50,400$ 39,355$ 39,355$ 46,602$ 48,536$ 7,247$
SUPPLIES & SERVICES 66,317 82,200 82,200 82,200 82,200 -
INTERDEPARTMENTAL CHARGES 2,071 1,785 1,785 2,078 2,078 293
Total Expenditures 118,788$ 123,340$ 123,340$ 130,880$ 132,814$ 7,541$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
• None
CITY ATTORNEY BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-18
from 2016-17
Adopted
SUPPLIES & SERVICES 770,811 791,111 1,173,111 791,111 791,111 -$
INTERDEPARTMENTAL CHARGES 11,578 10,891 10,891 12,442 12,442 1,551
Total Expenditures 782,389$ 802,002$ 1,184,002$ 803,553$ 803,553$ 1,551$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• None
Expenditures FY 2017-18:
• None
Expenditures FY 2018-19:
• None
City Manager Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Full Time N115 City Manager 1.00 1.00 1.00 0.00
Full Time N100 Assistant City Manager 1.00 1.00 1.00 0.00
Full Time N180 Assistant to the City Manager 1.00 0.00 0.00 -1.00
Full Time N190 Communications Director 1.00 1.00 1.00 0.00
Full Time M570 Management Analyst I 1.00 0.00 0.00 -1.00
Full Time M560 Management Analyst II 0.00 2.00 2.00 2.00
Full Time O315 Administrative Assistant I 0.00 1.00 1.00 1.00
Full Time O310 Administrative Assistant II 2.00 0.00 0.00 -2.00
Full Time O310 Executive Assistant to the City Manager (O410)0.00 1.00 1.00 1.00
SUBTOTAL Full Time 7.00 7.00 7.00 0.00
Hourly X280 Student Intern 0.50 0.00 0.00 -0.50
SUBTOTAL Hourly 0.50 0.00 0.00 -0.50
TOTAL FTE - City Manager 7.50 7.00 7.00 -0.50
CITY MANAGER BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
PAYROLL 1,411,627$ 1,623,004$ 1,620,537$ 1,509,812$ 1,557,294$ (113,192)$
SUPPLIES & SERVICES 288,316 271,890 824,527 366,590 193,890 94,700
INTERDEPARTMENTAL CHARGES 33,625 31,351 31,351 34,758 34,758 3,407
Total Expenditures 1,733,568$ 1,926,245$ 2,476,415$ 1,911,160$ 1,785,942$ (15,085)$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
•Payroll reflects removal of: 1.0 FTE Management Analyst I, -1.0 FTE Student Intern, -1.0 FTE Assistant to the City Manager, -2.0 FTE Administrative Assistant II
•Payroll reflects addition of: +1.0 FTE Management Analyst II, +1.0 FTE Contract Special Projects Manager, +1.0 Executive Assistant and +1.0 FTE Administrative Assistant I
Expenditures FY 2017-18:
• $20,000 Street Banners
•$30,000 History Initiative
• $10,500 Biotech/Downtown Business Newsletters
•$2,700 Communications Intern
•$10,000 Employee Newsletter
•$100,000 New Markets Tax Credits Program
Expenditures FY 2018-19:
•None
Finance Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Full Time N145 Director of Finance 1.00 1.00 1.00 0.00
Full Time M770 Financial Services Manager 2.00 2.00 2.00 0.00
Full Time M615 Senior Financial Analyst 0.00 0.00 0.00 0.00
Full Time M613 Financial Analyst II (M570)1.00 1.00 1.00 0.00
Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00
Full Time M625 Senior Accountant 1.00 1.00 1.00 0.00
Full Time M620 Accountant II 1.00 1.00 1.00 0.00
Full Time A225 Accounting Assistant II 4.00 3.00 3.00 -1.00
Full Time M785 Payroll Administrator 1.00 1.00 1.00 0.00
Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00
SUBTOTAL Full Time 13.00 12.00 12.00 -1.00
Hourly X280 Miscellaneous Hourly 0.60 0.60 0.60 0.00
SUBTOTAL Hourly 0.60 0.60 0.60 0.00
TOTAL FTE - Finance 13.60 12.60 12.60 -1.00
FINANCE DEPARTMENT BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Adopted
PAYROLL 1,757,426$ 1,792,183.29 1,752,183$ 2,010,331$ 2,123,615$ 218,148$
SUPPLIES & SERVICES 182,387 473,797.65 518,460 323,798 123,798 (150,000)
INTERDEPARTMENTAL CHARGES 228,557 211,814.00 211,814 246,724 246,724 34,910
Total Expenditures 2,168,370$ 2,477,795$ 2,482,457$ 2,580,853$ 2,494,138$ 103,058$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• None
Expenditures FY2017-18:
• $50,000 Finance Office Redesign
• $150,000 Fire Department Services Review
Expenditures FY2018-19:
• None
COMMON GREENS MAINTENANCE DISTRICTS FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-18
from 16-17
Adopted
WEST PARK MAINT DIST 3 790,798$ 683,075$ 683,075$ 822,429$ 847,098$ 139,354$
STONEGATE RIDGE MAINT 277,510 232,446 232,446 232,446 232,446 -$
WILLOW GARDENS MAINT 88,277 47,601 47,601 77,000 77,000 29,399$
WEST PARK MAINT DIST 1&2 504,374 426,683 426,683 426,683 426,683 -$
Total Revenues 1,660,959$ 1,389,805$ 1,389,805$ 1,558,558$ 1,583,227$ 168,754$
Expenditures
WEST PARK MAINT DIST 3 730,542$ 873,700$ 873,700$ 822,333$ 846,966$ (51,367)$
STONEGATE RIDGE MAINT 161,856 187,727 187,727 197,379 206,293 9,652$
WILLOW GARDENS MAINT 88,828 107,148 275,670 58,738 59,784 (48,410)$
WEST PARK MAINT DIST 1&2 328,199 440,674 440,674 444,423 457,892 3,749$
Total Expenditures 1,309,425$ 1,609,250$ 1,777,771$ 1,522,873$ 1,570,934$ (86,376)$
Surplus/(Deficit)351,534$ (219,445)$ (387,966)$ 35,685$ 12,293$ 255,130$
Reserve for CIP/PO 168,521$
Difference
Fund Balance 1,911,017$ 1,691,572$ 1,691,572$ 1,727,257$ 1,739,550$
NON-DEPARTMENTAL BUDGET SUMMARY
All Operating Funds
Adopted
2016-17
Proposed
2017-18
Projected 2018-
19
Change of 2017-
18 from 2016-17
Adopted
Contractual Services
Animal Control 558,265$ 573,437$ 590,640$ 15,172$
C/CAG 60,302 57,845 57,845 (2,457)
C/CAG Congestion Relief 161,990 158,677 158,677 (3,313)
Grant Consulting 60,000 60,000 60,000 -
Safety Program - 125,000 - 125,000
Subtotal Contractual Services 840,557$ 974,959$ 134,402$
Dues, Meetings
ABAG 13,024$ 13,024$ 13,024$ -$
Airport Roundtable 750 750 750 -
International City/County Mngmnt Assoc.1,400 1,400 1,400 -
LAFCO 10,727 10,727 10,727 -
League of CA Cities 18,438 18,438 18,438 -
National League of Cities 5,400 5,400 5,400 -
Peninsula Conflict Resolution Center 19,492 19,492 19,492 -
Sister Cities International 765 765 765 -
SMC Sustainable Book 4,000 4,000 4,000 -
SSF Chamber of Commerce 2,520 2,520 2,520 -
Peninsula TV 20,000 20,000 20,000 -
Subtotal Dues, Meetings 96,516$ 96,516$ 96,516$ -$
Other Expenditures
Administrative Departments Workshop 1,500$ 1,500$ 1,500$ -$
Biotech Industry Town Hall 5,900 5,900 5,900 -
Boards and Commissions 2,600 2,600 2,600 -
Chamber Expo Event 250 250 250 -
Citizens Academy 8,000 8,000 8,000 -
Council Reorganization Event 500 500 500 -
Executive Retreat, Employee THs & Recognition 3,300 3,300 3,300 -
Intern - 7,642 6,970 7,642
Promotional 12,000 12,000 12,000 -
Phone 800 800 800 -
Postage -Printing 200 200 200 -
Sister Cities Event & Supplies 1,000 1,000 1,000 -
Water 850 850 850 -
Subtotal Other Expenditures 36,900$ 44,542$ 43,870$ 7,642$
Total Expenditures 973,973$ 1,116,017$ 1,007,548$ 134,402$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• Intern (Part-Time)
Expenditures FY 2017-18:
• $125,000 Safety Program
•$7,642 Internship
Expenditures FY 2018-19:
•$6,970 Internship
Human Resources Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Full Time N130 Director Of Human Resources 1.00 1.00 1.00 0.00
Full Time M270 Human Resources Analyst II 2.00 2.00 2.00 0.00
Full Time O265 Human Resources Technician 1.00 1.00 1.00 0.00
Full Time M775 Human Resources Manager 1.00 1.00 1.00 0.00
Full Time M700 Human Resources Analyst I 1.00 1.00 1.00 0.00
Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00
SUBTOTAL Full Time 7.00 7.00 7.00 0.00
Hourly X310 Human Resources Clerk 1.00 1.00 0.00 0.00
SUBTOTAL Hourly 1.00 1.00 0.00 0.00
TOTAL FTE - Human Resources 8.00 8.00 7.00 0.00
HUMAN RESOURCES BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-18
from 2016-17 Adopted
PAYROLL 1,180,854$ 1,275,525$ 1,275,525$ 1,318,947$ 1,276,530$ 43,422$
SUPPLIES & SERVICES 217,719 115,461 210,496 219,961 177,461 104,500
INTERDEPARTMENTAL CHARGES 70,208 67,023 67,023 78,068 78,068 11,045
Total Expenditures 1,468,781$ 1,458,009$ 1,553,044$ 1,616,976$ 1,532,058$ 158,967$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• None
Expenditures FY 2017-18:
• $65,000 Recruitment Search Firm Services
•$5,000 Bi-Annual Job Fair
•$22,000 Class & Comp Studies
•$52,500 Succession Development Program
•$60,200 HR Clerk to support Human Capital Management System implementation
Expenditures FY 2018-19:
• $30,000 Recruitment Search Firm Services
•$32,000 Class & Comp Studies
ECD Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Full Time N140 Director of ECD 1.00 1.00 1.00 0.00
Full Time M145 ECD Deputy Director / Manager of Economic Development & Housing 1.00 1.00 1.00 0.00
Full Time M125 Associate Planner 2.00 2.00 2.00 0.00
Full Time M210 Chief Building Official 1.00 1.00 1.00 0.00
Full Time M155 Chief Planner 1.00 1.00 1.00 0.00
Full Time M185 Economic Development Coordinator 3.00 3.00 3.00 0.00
Full Time M725 Community Development Coordinator 1.00 1.00 1.00 0.00
Full Time M590 Principal Planner 0.00 1.00 1.00 1.00
Full Time M335 Senior Planner 3.00 2.00 2.00 -1.00
Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00
Full Time M560 Management Analyst II 2.00 2.00 2.00 0.00
Full Time A462 Planning Technician 1.00 1.00 1.00 0.00
Full Time TBD Senior Permit Technician 0.00 1.00 1.00 1.00
Full Time A460 Permit Technician 2.00 1.00 1.00 -1.00
Full Time A400 Sr Building Inspector 2.00 2.00 2.00 0.00
Full Time A135 Building Inspector 4.00 4.00 4.00 0.00
Full Time TBD Building Plan Reviewer 0.00 1.00 1.00 1.00
Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00
Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00
Full Time A295 Office Specialist 1.00 1.00 1.00 0.00
SUBTOTAL Full Time 29.00 30.00 30.00 1.00
Hourly X280 Miscellaneous Hourly - Research Assistant 0.20 0.20 0.20 0.00
Hourly X280 Miscellaneous Hourly - Rehab Specialist 0.20 0.20 0.20 0.00
SUBTOTAL Hourly 0.40 0.40 0.40 0.00
TOTAL - ECD 29.40 30.40 30.40 1.00
ECD DEPARTMENT BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from 2016-
17 Adopted
Revenues:
Building Insp. Permits 2,309,687$ 4,766,046$ 4,766,046$ 3,400,562$ 4,728,675$ (1,365,484)$
Building Plan Check 1,203,842 623,846 623,846 806,935 818,718 183,089
Building Plan Check Exp.402,186 564,673 564,673 2,210,365 3,073,639 1,645,692
Building Plan Check In Hs 399,532 623,848 623,848 216,745 300,862 (407,103)
Electrical Permit 304,287 250,000 250,000 433,489 601,723 183,489
Plumbing Permit 134,505 125,000 125,000 216,745 300,861 91,745
Mechanical Permit 143,417 130,000 130,000 216,745 300,861 86,745
Bldg. Special Inspection 3,548 2,500 2,500 2,500 2,500 -
Energy Plan Check 254,287 150,000 150,000 552,591 768,410 402,591
Genentech Bldg. Insp.43,053 10,000 10,000 10,000 10,000 -
Charges for Services 246,629 86,190 94,990 86,190 86,190 -
Other Revenues 11,437 11,437 - - (11,437)
Total Revenues 5,444,972$ 7,343,540$ 7,352,340$ 8,152,867$ 10,992,439$ 809,327$
Expenditures:
Salaries & Benefits 3,769,916 4,801,419$ 4,801,419$ 5,063,937$ 5,409,690$ 262,518$
Supplies & Services 3,661,083 6,982,848 8,116,028 2,597,417 4,254,417 (4,385,431)$
Capital Outlay 261,659 - - -
Interdepartmental Charges 227,886 218,779 218,779 248,093 248,248 29,314$
Total Expenditures 7,920,543$ 12,003,046$ 13,136,226$ 7,909,447$ 9,912,354$ (4,093,599)$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• Add 1.0 FTE Building Plan Reviewer; cost offset by permit revenues
• Add 1.0 FTE Senior Permit Technician
• Subtract 1.0 FTE Permit Technician
• Add 1.0 FTE Principal Planner
• Subtract 1.0 FTE Senior Planner
Expenditures FY2017-18:
• $75,000 BIO Conference
• $183,000 Building Plan Reviewer; cost offset by permit revenues
• $150,000 Citywide Multi-Modal Transportation Plan; funded by General Plan Maintenance reserve (non-General Fund)
• $105,000 Housing/ECD Consultant
• $10,000 Staff Training and Development
• $40,000 Phase III of Holiday Decorations
• $20,000 Monitors/Equipment for Building Department
• $8,800 Cost Difference for Principal Planner
• $2,000 Printing Services for Building Division
• $203,000 Professional Services for PUC/Oyster Point
• $15,100 Cost difference for Senior Permit Technician
• $80,000 Audit & Compliance Process of DA and TDM
Expenditures FY2018-19:
• $75,000 BIO Conference
• $194,000 Building Plan Reviewer; cost offset by permit revenues
• $150,000 Citywide Multi-Modal Transportation Plan; funded by General Plan Maintenance reserve (non-General Fund)
• $105,000 Housing/ECD Consultant
• $10,000 Staff Training and Development
• $40,000 Phase IV of Holiday Decorations
• $65,000 Mobility Study/CEQA/Urban Design Services
• $2.0 million Plan Review Consultant Services
• $9,700 Cost difference for Principal Planner
• $2,000 Printing Services for Building Division
• $15,100 Cost difference for Senior Permit Technician
Fire Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Full Time N150 Fire Chief 1.00 1.00 1.00 0.00
Full Time M110 Deputy Fire Chief 1.00 1.00 1.00 0.00
Full Time M780 Emergency and Safety Manager 1.00 1.00 1.00 0.00
Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00
Full Time M410 Fire Marshal 1.00 1.00 1.00 0.00
Full Time M390 Fire Battalion Chief (56 Hours)3.00 3.00 3.00 0.00
Full Time M205 Fire Battalion Chief (40 Hours)2.00 2.00 2.00 0.00
Full Time B120 Fire Apparatus Engineer 15.00 15.00 15.00 0.00
Full Time B100 Fire Captain 15.00 15.00 15.00 0.00
Full Time B125 Firefighter 0.00 0.00 0.00 0.00
Full Time B130 Paramedic / Firefighter 39.00 39.00 39.00 0.00
Full Time B200 Safety Inspector I 1.00 1.00 1.00 0.00
Full Time B195 Safety Inspector II 3.00 3.00 3.00 0.00
Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00
Full Time O340 Sr. Administrative Assistant 1.00 1.00 1.00 0.00
Full Time A225 Accounting Assistant II 1.00 1.00 1.00 0.00
Full Time A295 Office Specialist 1.00 1.00 1.00 0.00
SUBTOTAL Full Time 87.00 87.00 87.00 0.00
FT Contract X181 Safety Inspector 1.00 1.00 1.00 0.00
FT Contract X281 Emergency Medical Technician 4.20 4.20 4.20 0.00
SUBTOTAL FT Contract 5.20 5.20 5.20 0.00
Hourly X540 Fire Courier 0.48 0.48 0.48 0.00
SUBTOTAL Hourly 0.48 0.48 0.48 0.00
TOTAL - Fire 92.68 92.68 92.68 0.00
FIRE DEPARTMENT BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from 2016-
17 Adopted
FIRE CONSTRUCTION PERMITS 146,622$ 80,000$ 80,000$ 80,000$ 80,000$ -$
FIRE PREVENTION FEES 970,307 400,000 400,000 400,000 400,000 -
FIRE PREVENTION INSPECTION FEES 133,741 200,000 200,000 200,000 200,000 -
RENEWABLE FIRE PERMITS 98,679 200,000 200,000 200,000 200,000 -
SPECIAL ACTIVITY FIRE PERMITS 9,250 3,500 3,500 3,500 3,500 -
ADMINISTRATIVE CITATION FINES 51,943 80,000 80,000 80,000 80,000 -
INTERGOVERNMENTAL 691,352 25,000 365,000 25,000 25,000 -
CHARGES FOR SERVICES 7,432 4,857 4,857 4,857 4,857 -
OTHER REVENUES 40,695 40,000 40,000 40,000 40,000 -
PARAMEDIC SERVICE FEES 1,698,552 1,700,000 1,700,000 2,000,000 2,000,000 300,000
BLS TRANSPORT SERVICE 181,003 250,000 250,000 250,000 250,000 -
Total Revenues 4,029,576$ 2,983,357$ 3,323,357$ 3,283,357$ 3,283,357$ 300,000$
Expenditures:
Salaries & Benefits 21,535,790 22,798,129$ 23,138,129$ 22,922,881$ 24,337,858$ 124,752$
Supplies & Services 1,217,318 1,212,580 1,427,051 1,412,330 1,334,040 199,750
Capital Outlay 253,805 40,920 40,920
Interdepartmental Charges 1,422,225 1,749,175$ 1,749,175 1,822,102 1,822,102 72,928
Total Expenditures 24,429,138$ 25,800,803$ 26,355,274$ 26,157,313$ 27,494,000$ 397,430$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• None
Expenditures FY 2017-18:
• $105,100 Structural Collapse Rescue, Rope Rescue and Boat Rescue Courses - Overtime and Course Cost
• $46,200 for Powerload System for Rescue 63; funded by developer contribution
• $37,500 for Thermal Imaging Camera Replacement; funded by developer contribution
• $17,900 for Specialized Commercial dryers for Firefighter PPEs
• $18,200 for Radiation Dosimeters; funded by developer contribution
• $13,600 Intergovernmental Contractual Services
• $27,900 Phone and Data
• $21,100 Software Licenses and Maintenance
• $59,500 Personal Protective Equipment replacement
• $6,000 Station Budget Increases
• $12,000 Fire Prevention Staff Development Materials Increase
• $62,500 for EMS Ambulance Services
• $37,600 Staff Development
• $30,000 Training Overtime
• $8,000 US&R Supplies for Training
• $45,000 Hiring/Promotional Process
• $6,000 Mattress Replacement
Expenditures FY 2018-19:
• $117,900 Structural Collapse Rescue, Rope Rescue and Boat Rescue Courses - Overtime and Course Cost
• $37,500 for Thermal Imaging Camera Replacement; funded by developer contribution
• $17,900 for Specialized Commercial dryers for Firefighter PPEs
• $27,900 Phone and Data
• $21,100 Software Licenses and Maintenance
• $6,000 Station Budget Increases
• $6,000 Mattress Replacement
• $49,500 Personal Protective Equipment replacement
• $66,000 for EMS Ambulance Services
• $$37,600 Staff Development
• $30,000 Training Overtime
• $8,000 US&R Supplies for Training
• $45,000 Hiring/Promotional Process
Police Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Full Time N155 Police Chief 1.00 1.00 1.00 0.00
Full Time M280 Police Captain 2.00 2.00 2.00 0.00
Full Time M275 Police Lieutenant 5.00 5.00 5.00 0.00
Full Time C165 Police Sergeant 12.00 12.00 12.00 0.00
Full Time C100 Police Corporal 15.00 15.00 15.00 0.00
Full Time C115 Police Officer 48.00 48.00 48.00 0.00
Full Time M285 Police Records & Comm. Manager 1.00 1.00 1.00 0.00
Full Time C200 Supervising Police Records Specialist 1.00 1.00 1.00 0.00
Full Time C110 Police Property/ Evidence Specialist 1.00 1.00 1.00 0.00
Full Time C105 Police Records Specialist 4.00 4.00 4.00 0.00
Full Time C210 Crime Analyst 1.00 1.00 1.00 0.00
Full Time A365 Supervising Dispatcher 2.00 2.00 2.00 0.00
Full Time A150 Communications Dispatcher 14.00 14.00 14.00 0.00
Full Time C175 Parking Enforcement Officer 3.00 3.00 3.00 0.00
Full Time C125 Police Service Technician 4.00 4.00 4.00 0.00
Full Time C220 Police Media Technician 1.00 1.00 1.00 0.00
Full Time O340 Senior Administrative Assistant 1.00 1.00 1.00 0.00
Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00
Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00
SUBTOTAL Full Time 118.00 118.00 118.00 0.00
Part Time Regular A150 Communications Dispatcher 0.60 0.60 0.60 0.00
SUBTOTAL PT Regular 0.60 0.60 0.60 0.00
Hourly X190 Police Property/Evidence Assistant 0.48 0.48 0.48 0.00
Hourly X193 Police Court Liaison 0.48 0.48 0.48 0.00
Hourly X325 Police Reserve Officer 1.31 1.31 1.31 0.00
SUBTOTAL Hourly 2.27 2.27 2.27 0.00
TOTAL - Police 120.87 120.87 120.87 0.00
POLICE DEPARTMENT BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from 2016-
17 Adopted
ALARM REGISTRATION FEE 55,933$ 47,300$ 47,300$ 47,300$ 47,300$ -$
FINES & FORFEITURES 739,812 758,500 758,500 738,500 738,500 (20,000)
POST REIMBURSEMENT 21,587 46,923 46,923 20,000 20,000 (26,923)
POLICE COUNTY TASK FORCE 8,703 90,000 90,000 90,000 90,000 -
POLICE DEPARTMENT SERVICES 311,984 305,000 305,000 305,000 305,000 -
COMMUNICATIONS SVC-COLMA,BRSBN 105,169 92,000 92,000 92,000 92,000 -
POLICE RECOVERY CHARGES 29,311 2,500 2,500 25,000 25,000 22,500
RESTITUTION DAMAGES 2,643 2,000 2,000 2,000 2,000 -
PACIFICA DISPATCH SERVICES 620,765 620,000 620,000 632,400 645,048 12,400
Total Revenues 1,895,906$ 1,964,223$ 1,964,223$ 1,952,200$ 1,964,848$ (12,023)$
Expenditures:
Salaries & Benefits 22,370,733 24,206,142$ 24,273,142$ 24,386,923$ 25,709,173$ 180,781$
Supplies & Services 1,355,476 1,270,956 1,347,863 1,483,639 1,460,157 212,683
Capital Outlay 10,658 409,882 596,982 129,201 - -
Interdepartmental Charges 1,732,762 1,727,400$ 1,727,400 1,793,510 1,793,510 66,110
Total Expenditures 25,469,629$ 27,614,380$ 27,945,387$ 27,793,274$ 28,962,840$ 459,575$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• None
Expenditures FY 2017-18:
• $30,200 for Mobile Ticketing Devices & Hardware Support
•$4,500 Telecommunications Engineering Associates
•$3,100 Lexipol Daily Training Bulletin
•$13,600 StarVista/First Chance Increase
Expenditures FY 2018-19:
• $11,200 Mobile Ticketing Systems Hardware Support
•$13,600 StarVista/First Chance Increase
•$3,100 Lexipol Daily Training Bulletin
Public
Works Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from 2016-17
Full Time N160 Director Of Public Works/City Eng 1.00 1.00 1.00 0.00
Full Time M795 Public Works Administrator 1.00 1.00 1.00 0.00
Full Time M760 Principal Engineer 1.00 1.00 1.00 0.00
Full Time M340 Sr Civil Engineer 2.00 2.00 2.00 0.00
Full Time M115 Associate Civil Engineer 2.00 2.00 2.00 0.00
Full Time A167 Engineering Technician 1.00 1.00 1.00 0.00
Full Time M750 Public Works Program Manager 2.00 2.00 2.00 0.00
Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00
Full Time A500 Sr Electrical Technician 1.00 1.00 1.00 0.00
Full Time A370 Sweeper Operator 2.00 2.00 2.00 0.00
Full Time A200 Lead Public Works Maintenance Worker 3.00 3.00 3.00 0.00
Full Time A360 Sr Public Works Maintenance Worker 3.00 3.00 3.00 0.00
Full Time A275 Public Works Maintenance Worker 15.00 15.00 15.00 0.00
Full Time A345 Lead Equipment Mechanic 1.00 1.00 1.00 0.00
Full Time A335 Lead Electrical Technician 1.00 1.00 1.00 0.00
Full Time A160 Assistant Electrical Technician 1.00 1.00 1.00 0.00
Full Time A160 Electrical Technician 1.00 1.00 1.00 0.00
Full Time A310 Public Works Inspector 1.00 1.00 1.00 0.00
Full Time A175 Equipment Operator 1.00 1.00 1.00 0.00
Full Time A170 Equipment Mechanic 3.00 3.00 3.00 0.00
Full Time M355 Plant Superintendent 1.00 1.00 1.00 0.00
Full Time M465 Assistant Plant Superintendent 1.00 1.00 1.00 0.00
Full Time M745 WQCP Maint Super 1.00 1.00 1.00 0.00
Full Time M450 Environmental Compliance Supervisor 1.00 1.00 1.00 0.00
Full Time M220 Laboratory Supervisor 1.00 1.00 1.00 0.00
Full Time D190 Lead Plant Operator 4.00 4.00 4.00 0.00
Full Time D180 Lead Plant Mechanic 1.00 1.00 1.00 0.00
Full Time D170 Sr Laboratory Chemist 1.00 1.00 1.00 0.00
Full Time D160 Sr Environmental Compliance Inspector 1.00 1.00 1.00 0.00
Full Time D155 Environmental Compliance Inspector II 3.00 3.00 3.00 0.00
Full Time D200 Plant Operator III 8.00 8.00 8.00 0.00
Full Time D145 Plant Operator I 2.00 2.00 2.00 0.00
Full Time D140 Plant Electrician II 2.00 2.00 2.00 0.00
Full Time D135 Plant Mechanic II 4.00 4.00 4.00 0.00
Full Time D125 Plant Utility Worker 2.00 2.00 2.00 0.00
Full Time D120 Laboratory Chemist 2.00 2.00 2.00 0.00
Full Time D105 Plant Electrician I 1.00 1.00 1.00 0.00
Full Time D130 Plant Mechanic I 2.00 2.00 2.00 0.00
Full Time D220 Plant Mechanic, Apprentice 1.00 1.00 1.00 0.00
Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00
Full Time O315 Administrative Assistant I 4.00 4.00 4.00 0.00
Full Time A245 Parking Meter Service Worker 1.00 1.00 1.00 0.00
SUBTOTAL Full Time 90.00 90.00 90.00 0.00
Hourly X545 Laboratory Chemist 0.50 0.50 0.50 0.00
SUBTOTAL Hourly 0.50 0.50 0.50 0.00
TOTAL - Public Works 90.50 90.50 90.50 0.00
CITY HOUSING FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
Housing Rental Revenue 188,363$ 130,000$ 130,000$ 130,000$ 130,000$ -$
Investment Income and Loan Interest 76,194 37,000 37,000 37,000 37,000 -
Equity Sharing - 15,000 15,000 15,000 15,000 -
Miscellaneous 135,679 - - - - -
Loan Repayments 280,675 125,000 125,000 125,000 125,000 -
Total Revenues 680,911$ 307,000$ 307,000$ 307,000$ 307,000$ -$
Expenditures
Salaries and Benefits 80,955$ 60,000$ 60,000$ -$ -$ (60,000)$
Supplies and Services 401,683 912,800 912,800 462,800 462,800 (450,000)
Interdepartmental Charges 5,000 5,000 5,000 5,150 5,305 150
Total Expenditures 487,637$ 977,800$ 977,800$ 467,950$ 468,105$ (510,000)$
Surplus/(Deficit)193,274 (670,800) (670,800) (160,950) (161,105)
Beginning Fund Balance 2,251,071$ 2,251,071$ 1,580,271$ 1,419,321$
Ending Fund Balance 2,251,071$ 1,580,271$ 1,580,271$ 1,419,321$ 1,258,216$
PUBLIC WORKS DEPARTMENT BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from
2016-17
Adopted
Revenues:
Grading/Other Permits 281,416$ 230,000$ 230,000$ 230,000$ 230,000$ -
Misc. Public Works Fees 1,833 5,000 5,000 5,000 5,000 -
Intergovernmental 889,264 560,768 1,068,768 195,261 570,261 (365,507)
Charges for Services - 10,000 10,000 10,000 10,000 -
Transfers In 49,917 121,836 121,836 - 125,000 (121,836)
Total Revenues 1,222,429$ 927,604$ 1,435,604$ 440,261$ 940,261$ 12,657$
Expenditures:
Salaries & Benefits 13,235,169$ 13,625,313$ 13,625,313$ 12,891,978$ 13,628,539$ (733,335)$
Supplies & Services 9,402,080 11,646,061 12,770,229 10,596,881 10,952,077 (1,049,180)
Capital Outlay 3,813,898 276,000 611,270 276,000 276,000
Debt Service 1,206,947 5,705,886 5,705,886 5,705,886 5,705,886
Interdepartmental Charges 2,533,762 2,682,496 2,682,496 2,776,214 2,812,291 93,718
Total Expenditures 30,191,856$ 33,935,756$ 35,395,194$ 32,246,960$ 33,374,793$ (560,963)$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Expenditures FY2017-18:
• $75,000 CIP Tracking Software
• $50,000 Aphalt repairs needed due to recent storm
• $25,000 Additional signalized intersections and flashing beacons maintenance
• $25,000 Streets, Parks and Facility lighting upgrade to energy saving LED
• $22,000 Maintenance of Signs and Traffic Marking to meet minimum federal reflectivity guidelines
• $8,900 Street cleaning supplies
Expenditures FY2018-19:
• $500,000 South City Shuttle 2018-2020 operations
• $25,000 Additional signalized intersections and flashing beacons maintenance
• $25,000 Streets, Parks and Facility lighting upgrade to energy saving LED
• $22,000 Maintenance of Signs and Traffic Marking to meet minimum federal reflectivity guidelines
• $8,900 Street cleaning supplies
Library Department Position Listing
Library
Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Full Time N110 Library Director 1.00 1.00 1.00 0.00
Full Time M640 Assistant Library Director 1.00 1.00 1.00 0.00
Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00
Full Time M235 Library Program Manager 4.00 4.00 4.00 0.00
Full Time A445 Literacy Services Coordinator 3.00 3.00 3.00 0.00
Full Time A670 Supervising Library Specialist 2.00 2.00 2.00 0.00
Full Time A240 Librarian II 5.00 6.00 6.00 1.00
Full Time A215 Library Assistant II 2.00 1.00 1.00 -1.00
Full Time A210 Librarian I 1.00 1.00 1.00 0.00
Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00
Full Time O315 Administrative Assistant I 0.00 0.00 0.00 0.00
SUBTOTAL Full Time 22.00 22.00 22.00 0.00
PT Regular A240 Librarian II 0.00 0.00 0.00 0.00
PT Regular A215 Library Assistant II 2.10 2.40 2.40 0.30
PT Regular A220 Library Assistant I 0.00 0.00 0.00 0.00
SUBTOTAL PT Regular 2.10 2.40 2.40 0.30 `
Hourly X210 Librarian I 1.26 1.26 1.26 0.00
Hourly X220 Library Assistant I 1.35 2.60 2.60 1.25
Hourly X235 Library Clerk 2.10 1.85 1.85 -0.25
Hourly X250 Library Page 7.31 6.31 6.31 -1.00
Hourly X415 Office Specialist 0.50 0.50 0.50 0.00
Hourly X440 Office Assistant 0.43 0.81 0.81 0.38
Hourly X655 Literacy Services Asst. Coord.0.06 0.06 0.06 0.00
Hourly X665 Literacy Services Asst. I 1.95 1.57 1.57 -0.38
Hourly X670 Librarian II 0.20 0.20 0.20 0.00
SUBTOTAL Hourly 15.16 15.16 15.16 0.00
TOTAL FTE - Library 39.26 39.56 39.56 0.30
LIBRARY DEPARTMENT BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of FY
2017-18 from
2016-17
Adopted
FEDERAL GRANT 46,143$ -$ 5,807$ -$ -$ -$
STATE GRANT 110,199 - - - - -
CALIFORNIA LIBRARY LITERACY GRANT 64,016 50,000 50,000 64,016 64,016 14,016
CA LIBRARY SVCS ACT & FOUNDTNS 80,002 100,000 226,994 100,000 100,000 -
LOCAL LIBRARY GRANT 9,000 20,000 20,000 20,000 20,000 -
LIBRARY FOUNDATION 952 - 9,853 - -
COUNTY LIBRARY GRANT 108,280 7,000 93,233 7,000 7,000 -
LIBRARY MISCELLANEOUS REVENUE - 68,000 68,000 40,000 40,000 (28,000)
Total Revenues 418,592$ 245,000$ 473,886$ 231,016$ 231,016$ (13,984)$
Expenditures
PAYROLL 3,327,302$ 3,891,300$ 4,003,164$ 4,167,601$ 4,377,050$ 373,886$
SUPPLIES & SERVICES 904,307 757,913 996,497 787,800 777,800 (218,697)
INTERDEPARTMENTAL CHARGES 449,577 402,434 402,434 464,041 464,041 61,607
Total Expenditures 4,681,186$ 5,051,647$ 5,402,095$ 5,419,442$ 5,618,892$ 216,796$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• Add 0.40 FTE CLC Library Clerk
• Add 1.25 FTE Library Assistant I (offset cost by eliminating 1 FTE Library Page & .65 FTE Library Clerk)
• Remove 1 FTE Library Page
• Remove 0.65 FTE Library Clerk
Expenditures FY2017-18:
• $18,449 1.25 FTE Library Assitant I
• $25,558 P/T CLC Library Clerk
• $30,000 Books and Video collections
• $15,000 Streaming Content
• $1,000 Community Outreach Mi-Fi service
• $10,000 Historic Preservation grant
Expenditures FY2018-19:
• $18,449 1.25 FTE Library Assitant I
• $1,000 Community Outreach Mi-Fi service
Information
Technology Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Full Time M805 Information Technology Manager 1.00 1.00 1.00 0.00
Full Time M650 Information Systems Administrator 2.00 2.00 2.00 0.00
Full Time M790 Senior Information Systems Administrator 1.00 1.00 1.00 0.00
Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00
Full Time O525 Computer Services Technician 1.00 1.00 1.00 0.00
Full Time O530 Senior Computer Services Technician 1.00 1.00 1.00 0.00
SUBTOTAL Full Time 7.00 7.00 7.00 0.00
FT Contract X570 GIS Coordinator 1.00 0.00 0.00 -1.00
SUBTOTAL FT Contract 1.00 0.00 0.00 -1.00
TOTAL FTE - Information Technology 7.00 6.00 6.00 -1.00
Parks &
Recreatio
n Job Code Position Title
2016-17
Actual
2017-18
Proposed
2018-19
Projected
Change of
2017-18
from
2016-17
Full Time N175 Director Of Parks & Recreation 1.00 1.00 1.00 0.00
Full Time M750 Program Manager- Parks 1.00 1.00 1.00 0.00
Full Time M750 Program Manager - Rec 1.00 1.00 1.00 0.00
Full Time M750 Program Manager- Facilities 1.00 1.00 1.00 0.00
Full Time M800 Assistant Recreation Supervisor 1.00 1.00 1.00 0.00
Full Time (TBD)Landscape Architect 0.00 1.00 1.00 1.00
Full Time A295 Office Specialist 1.00 1.00 1.00 0.00
Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00
Full Time M255 Public Works Supervisor 3.00 3.00 3.00 0.00
Full Time M530 Rec & Comm Svcs Coordinator 9.00 9.00 9.00 0.00
Full Time M295 Rec & Comm Svcs Supervisor 5.00 5.00 5.00 0.00
Full Time A515 Recreation Leader IV 1.00 1.00 1.00 0.00
Full Time A495 Preschool Teacher I 4.00 4.00 4.00 0.00
Full Time A495 Preschool Teacher II 4.00 4.00 4.00 0.00
Full Time A375 Tree Trimmer 2.00 2.00 2.00 0.00
Full Time A280 Maintenance Craftworker 2.00 2.00 2.00 0.00
Full Time A195 Lead Parks Maintenance Worker 2.00 2.00 2.00 0.00
Full Time A350 Senior Parks Maintenance Worker 3.00 3.00 3.00 0.00
Full Time A250 Parks Maintenance Worker 14.00 14.00 14.00 0.00
Full Time A505 Groundsperson 2.00 2.00 2.00 0.00
Full Time A465 Building Maintenance Craftsworker 2.00 2.00 2.00 0.00
Full Time A190 Lead Building Maintenance Custodian 2.00 2.00 2.00 0.00
Full Time A320 Sr Building Maintenance Custodian 4.00 4.00 4.00 0.00
Full Time A140 Building Maintenance Custodian 5.00 5.00 5.00 0.00
Full Time O315 Administrative Assistant I 2.00 1.00 1.00 -1.00
Full Time O310 Administrative Assistant II 1.00 2.00 2.00 1.00
SUBTOTAL Full Time 74.00 75.00 75.00 1.00
PT Regular A640 Community Services Site Coordinator 0.80 0.80 0.80 0.00
PT Regular A650 Cultural Arts Specialist 0.50 0.50 0.50 0.00
PT Regular A610 Recreation Leader II 1.25 1.25 1.25 0.00
PT Regular A620 Recreation Leader III 1.82 1.82 1.82 0.00
SUBTOTAL PT Regular 4.37 4.37 4.37 0.00
Hourly X555 Hourly, Van Driver 1.00 1.00 1.00 0.00
Hourly X185 Hourly, Building Maintenance Custodian 1.68 1.68 1.68 0.00
Hourly X440 Hourly, Office Assistant 0.50 0.50 0.50 0.00
Hourly X300 Hourly, Park Maintenance Worker 1.62 1.62 1.62 0.00
Hourly X350 Hourly, Recreation Instructor 6.16 6.16 6.16 0.00
Hourly X360 Hourly, Recreation Leader I 1.75 1.75 1.75 0.00
Hourly X365 Hourly, Recreation Leader II 12.54 12.54 12.54 0.00
Hourly X370 Hourly, Recreation Leader III 28.84 28.84 28.84 0.00
Hourly X375 Hourly, Recreation Leader IV 4.73 4.73 4.73 0.00
SUBTOTAL Hourly 58.82 58.82 58.82 0.00
TOTAL FTE - Parks & Recreation 137.19 138.19 138.19 1.00
PARKS AND RECREATION DEPARTMENT BUDGET SUMMARY
All Operating Funds
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of
2017-18 from
2016-17
Adopted
PICNIC/FACILITY RENTAL FEES 481,099$ 405,720$ 405,720$ 426,006$ 426,006$ 20,286$
AQUATICS PROGRAMS 335,792 451,675 451,675 369,000 369,000 (82,675)
SWIM TEAM 2,500 5,250 5,250 5,513 5,513 263
SPORTS 69,789 60,542 60,542 63,569 63,569 3,027
SPECIAL CLASSES/EVENTS 531,618 522,375 522,375 548,494 548,494 26,119
CHILD CARE PROGRAMS 2,145,505 2,324,600 2,256,600 2,369,430 2,369,430 44,830
ADULT DAY CARE 138,217 130,800 130,800 137,340 137,340 6,540
COMMUNITY GARDENS 1,780 2,000 2,000 2,500 2,500 500
SENIOR PROGRAM FEES 16,938 17,600 17,600 18,480 18,480 880
CO-SPONSORSHIP FEES 1,900 250 250 1,500 1,500 1,250
ARTIST STUDIO RENTALS 19,661 18,734 18,734 10,000 10,000 (8,734)
INTERGOVERNMENTAL 110,068 185,000 740,862 178,200 178,200 (6,800)
OTHER REVENUES - - 20,500 - -
Total Revenues 3,854,867$ 4,124,546$ 4,632,908$ 4,130,031$ 4,130,031$ 12,285$
Expenditures
PAYROLL 10,274,181$ 11,220,418$ 11,741,154$ 12,043,056$ 12,550,592$ 822,638$
SUPPLIES & SERVICES 3,198,802 3,820,270 4,152,429 3,757,008 3,657,008 (63,262)
CAPITAL OUTLAY 19,313 25,000 25,000
INTERDEPARTMENTAL CHARGES 1,022,566 1,071,828 1,071,828 1,123,556 1,132,307 51,728
Total Expenditures 14,514,861$ 16,112,516$ 16,965,411$ 16,948,620$ 17,339,908$ 836,104$
DEPARTMENTAL CHANGES & HIGHLIGHTS:
Positions:
• Add 1.0 FTE Landscape Architect
• Upgrade 1.0 FTE from Administrative Assistant I to Administrative Assistant II
Programs & Services FY2017-18:
• $192,595 Add 1.0 FTE Landscape Architect
• $14,252 Phone Service/Communications and Technology improvements
• $28,515 Aquatic Program Improvements (Staff training, books & uniforms)
• $67,230 Concert in the Park
• $5,000 New Recreation classes
• $6,000 Big Lift Program support
• $132,500 Recreation Management System Replacement and Software Maintenance
• $74,350 Water (Parks Maintenance)
• $15,000 Summer Camp program operating costs (leases and admissions) and special programs for people with disabilities
• $50,000 Facilities Minor Maintenance
• $25,000 Baseball In field maintenance tool
• $21,700 Childcare Program staff development, licensing and supplies
• $4,942 Upgrade Adminstrative Assistant 1 to Administrative Assistant II
• $27,578 Equipment replacement for Recreation programs and improving the City's Leisure Guide
• $3,500 Street Tree Maintenance
• $9,660 Parks and Maintenance staff uniform/shoe allowance
Programs & Services FY2018-19:
• $201,251 Add 1.0 FTE Landscape Architect
• $14,252 Phone Service/Communications and Technology improvements
• $28,515 Aquatic Program Improvements (Staff training, books & uniforms)
• $67,230 Concert in the Park
• $5,000 New Recreation classes
• $6,000 Big Lift Program support
• $74,350 Water (Parks Maintenance)
• $15,000 Summer Camp program operating costs (leases and admissions) and special programs for people with disabilities
• $50,000 Facilities Minor Maintenance
• $21,700 Childcare Program staff development, licensing and supplies
• $27,578 Equipment replacement for Recreation programs and improving the City's Leisure Guide
• $3,500 Street Tree Maintenance
• $9,660 Parks and Maintenance staff uniform/shoe allowance
SOLID WASTE REDUCTION FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
CHARGES FOR SERVICES 188,649$ 180,000$ 180,000$ 180,000$ 180,000$ -$
Total Revenues 188,649$ 180,000$ 180,000$ 180,000$ 180,000$
Expenditures
PAYROLL 4,742 - - - - -
SUPPLIES & SERVICES 157,041 110,150 138,097 110,150 110,150 (27,947)
INTERDEPARTMENTAL CHARGES 19,600 19,600 19,600 20,188 20,794 588
TRANSFERS 189,308 200,000 766,870 - - (766,870)
Total Expenditures 370,692$ 329,750$ 924,567$ 130,338$ 130,944$ (199,412)$
Surplus/(Deficit)(182,043) (149,750) (744,567) 49,662 49,056 199,412
Plus reserve for carry over purchase orders 534,817
Fund Balance 230,826$ 81,076$ 21,076$ 70,738$ 119,794$ (10,338)$
DEVELOPER DEPOSIT FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
CHARGES FOR SERVICES 1,359,910$ -$ 2,000$ -$ -$ -$
USE OF MONEY & PROPERTY 43,263
Total Revenues 1,403,173$ -$ 2,000$ -$ -$
Expenditures
PAYROLL 29,201$ -$ -$ -$ -$ -$
SUPPLIES & SERVICES 533,665 - 158,650 - - (158,650)
TRANSFERS - - 50,000 366,900 307,500 316,900
Total Expenditures 562,866$ -$ 208,650$ 366,900$ 307,500$ 366,900$
Surplus/(Deficit)840,307 - (206,650) (366,900) (307,500) (366,900)
Plus reserve for carry over purchase orders 158,650
Plus Fire Department reserve from Genesis development 600,000
Fund Balance 1,909,713$ 1,909,713$ 2,461,713$ 2,094,813$ 1,787,313$ 185,100$
FY 2017-18 CHANGES & HIGHLIGHTS
* $150,000 For Citywide Multi-Modal Transportation Plan from General Plan Maintenance Reserve (GPMR)
* $46,200 PowerLoad System for Fire Department gurneys from Genesis development Fire Department reserve (Genesis)
* $37,500 to replace Thermal Imaging Cameras Fire Department (Genesis)
* $18,200 Purchase radition dosimeters for Fire Department (Genesis)
FY 2018-19 CHANGES & HIGHLIGHTS
* $150,000 For Citywide Multi-Modal Transportation Plan from GPMR
* $37,500 to replace Thermal Imaging Cameras Fire Department (Genesis)
* $120,000 CRW permiting upgrade from Permit Program Maintenance Reserve
CITY PROGRAMS SPECIAL REVENUE FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
CHARGES FOR SERVICES 110,595$ -$ -$ -$ -$ -$
USE OF MONEY & PROPERTY 72,582 - - - - -
OTHER REVENUES 1,094,647 - - - - -
TRANSFERS 5,000 - - - - -
Total Revenues 1,282,824$ -$ -$ -$ -$ -$
Expenditures
PAYROLL 395,750$ -$ -$ -$ -$ -$
SUPPLIES & SERVICES - 217,643 226,423 129,201 - (97,222)
TRANSFERS 516,800 500,000 1,622,982 500,000 620,000 (1,122,982)
Total Expenditures 912,550$ 717,643$ 1,849,405$ 629,201$ 620,000$ (88,442)$
Surplus/(Deficit)370,274 (717,643) (1,849,405) (629,201) (620,000) 88,442
Fund Balance 4,194,556$ 3,476,913$ 2,345,151$ 1,715,949$ 1,095,949$ (1,760,964)$
FY 2017-18 CHANGES & HIGHLIGHTS
* $129,201 Purchase of new tasers for Police Department
FY 2018-19 CHANGES & HIGHLIGHTS
* $120,000 Upgrade Rio to digitize Police Department files to laserfische
CAPITAL INFRASTRUCTURE RESERVE FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18 Proposed 2018-19 Projected Change of 2017-
18 from 2016-17
Adopted
USE OF MONEY & PROPERTY 305,480$ -$ 3,917,092$ -$ -$ -$
OTHER REVENUES 201,996 - - - -
Total Revenues 507,476$ -$ 3,917,092$ -$ -$
Expenditures
TRANSFERS 527,812 4,806,952 7,849,673 3,740,000 - (4,109,673)
Total Expenditures 527,812$ 4,806,952$ 7,849,673$ 3,740,000$ -$ (1,066,952)$
Surplus/(Deficit)(20,336) (4,806,952) (3,932,581) (3,740,000) - 1,066,952
Fund Balance 10,316,270$ 5,509,318$ 6,383,689$ 2,643,689$ 2,643,689$ (2,865,629)$
2017-18 CHANGES & HIGHLIGHTS
*$1,000,000 to fund Down Payment Assistance Program
*$2,740,000 to Capital Improvement Program
SEWER FUND SUMMARY
Revenues
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Proposed
2018-19
Projected
Change of 2017-
18 from 2016-17
Adopted
SSF Service Charge Revenue 19,515,093$ 21,280,000$ 21,280,000$ 22,169,924$ 24,602,709$ 889,924$
Other Agency Share of O&M Expenses 4,443,579 5,286,759 5,286,759 5,535,171 5,911,605 248,412$
Other Agency CIP Reimbursement 261,164 941,760 1,519,832 1,241,000 1,974,000 299,240$
Other Agency Loan Pymt Reimb 1,048,022 1,048,022 1,048,022 1,048,022 1,254,972 -$
Grants & CIP Contributions from Others - - - - - -$
Interest/Other Income 235,884 245,000 245,000 110,000 110,000 (135,000)$
SRF Loan Proceeds for CIP (debt)8,300,000 13,800,000 24,800,000 13,800,000$
Transfers In 4,716 300,000 342,101 - 2,200,000 (300,000)$
Total Revenues 25,508,458$ 29,101,541$ 38,021,715$ 43,904,117$ 60,853,286$ 14,802,576$
Expenditures
Operating Expenses 17,305,427$ 19,267,905$ 19,946,451$ 18,766,256$ 19,330,229$ (501,648)$
Debt Service 1,206,947 5,705,886 5,705,886 5,705,886 5,705,886 -
CIP Budgeted Expenditures - 4,320,100 19,314,566 5,599,098 10,224,000 10,224,000.00
Transfers Out 16,010 - 1,489 - - -
Total Expenses 18,528,384$ 29,293,891$ 44,968,392$ 30,071,240$ 35,260,114$ 777,350$
Surplus/(Deficit)6,980,074$ (192,350)$ (6,946,677)$ 13,832,877$ 25,593,172$ 14,025,226$
Ending Cash Balance 17,408,019$ 17,215,669$ 10,461,342$ 24,294,219$ 49,887,390$
Capital Reserves [1]3,829,000 3,983,000 3,983,000
Operating Reserves [2]3,868,007 4,066,973 4,066,973
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-361 Agenda Date:5/3/2017
Version:1 Item #:4.
Proposed Capital Improvement Program for Fiscal Years 2017-19.(Justin Lovell, Public Works Administrator)
RECOMMENDATION
It is recommended that the Budget Sub-Committee review and provide direction on the proposed Capital
Improvement Program for fiscal years 2017-19.
BACKGROUND/DISCUSSION
The Capital Improvement Program (CIP)outlines large capital expenditures and infrastructure improvements
throughout the community.The CIP is the result of collaboration among various departments summarizing the
needed improvements and the priority of implementation of these projects.Over the last several years staff has
been laying the ground work to develop a five year capital improvement plan.This fiscal year staff is
presenting a two-year CIP budget to come in-line with the two-year operating budget that will be presented at a
separate item. The goal is to present a five year CIP in calendar year 2018.
The proposed fiscal year (FY)2017-18 CIP includes $50.5 million in new appropriation requests,with $67.2
million in appropriations requests in FY 2018-19.The total estimated CIP for FY2017-19 is $151.5 million.
There are 27 new project requests and 24 new appropriations requests to existing projects.The new CIP
requests touch all areas of the City’s infrastructure including facility maintenance,pedestrian improvements,
traffic studies, and improvement projects at the Water Quality Control Plant.
There are several large CIP project with an estimated value of over $5 million.These large CIP projects include
the Wet Weather and Digester Improvements ($53 million),Community Civic Campus ($18 million with
construction costs TBD),Orange Memorial Park Storm Water Capture project ($9.5 million),and the Grand
Boulevard projects combined ($5 million).
With the recent passage of Senate Bill (SB)1 there will be increased gas tax revenue,allowing gas tax money
to contribute to road,sidewalk,and storm drain projects to the CIP.There will be $175,000 of gas tax in
FY2017-18 and $825,000 in FY2018-19.
This two year CIP includes additional budget for project management and contingencies.In order to deliver
such high value CIP,Public Works Department staff will need staff augmentation of project delivery through
consultants.Concurrently,with developing the CIP,staff will be issuing a request for qualifications/proposals
for municipal engineering services.The firm will be selected and brought to City Council for contract award in
the summer of 2017.All new CIP projects will be managed by staff with the assistance of consultants as
deemed necessary.
FUNDING
The Capital Improvement Program is funded by various sources as outlined in the attached Proposal Capital
Improvement Program FY2017-19 funding sheets.
City of South San Francisco Printed on 5/31/2017Page 1 of 2
powered by Legistar™
File #:17-361 Agenda Date:5/3/2017
Version:1 Item #:4.
CONCLUSION
Upon Budget Subcommittee review of the CIP for FY2017-19,staff will incorporate the results and
prepare the CIP for the City Council study session May 31, 2017.
Attachment: Proposed Capital Improvement Program FY 2017-19
City of South San Francisco Printed on 5/31/2017Page 2 of 2
powered by Legistar™
City of South San Francisco
Proposed
Capital Improvement Program
Fiscal Years 2017-19
Prepared by:
Public Works Department
FYs 2017‐19 CIP Requests by Project Type
ABCA+B+C
Project TypeCount
Remaining
Appropriations
as of March
2017[1]
FY17-18
Appropriations
Request
FY18-19
Appropriations
Request
Total 2 Yr
Appropriations
Public Facilities132,752,000 9,263,000 16,050,000 28,065,000
Parks12897,000 1,265,000 6,094,000 8,256,000
Storm Drains7688,000 2,580,000 3,000,000 6,268,000
Sanitary Sewer1516,265,000 20,640,000 39,198,000 76,103,000
Streets2010,402,000 12,649,000 2,469,000 25,520,000
Traffic132,787,000 4,109,000 431,000 7,327,000
Total8033,791,000 50,506,000 67,242,000 151,539,000
Total Appropriations by Project Type
[1] Note: This is the estimated remaining appropriations as of March 31, 2017. This amount is subject to
change based on FY 2016-17 year end results.
Public Facilities
18%
Parks
3%
Storm Drains
5%
Sanitary Sewer
41%
Streets
25%
Traffic
8%
Proposed CIP FYs 2017‐19 ‐ 2 ‐City of South San Francisco
FYs 2017‐19 Appropriations by Funding Source
ABCA+B+C
Funding
Source
Remaining
Appropriations
as of March
2017
FY17-18
Appropriations
Request
FY18-19
Appropriations
Request
Total 2 Yr.
Appropriations
General Fund1,817,000 1,200,000 1,349,000 4,366,000
Infrastructure Reserves 1,596,000 2,740,000 - 4,336,000
Gas Tax477,000 175,000 825,000 1,477,000
Grants 4,500,000 7,898,000 - 12,398,000
Measure A 1,513,000 1,650,000 1,258,000 4,421,000
San Bruno/NBSU1,064,000 1,241,000 1,974,000 4,279,000
Sewer Enterprise7,291,000 5,599,000 10,224,000 23,114,000
Other8,703,000 17,305,000 28,600,000 54,608,000
Storm Water266,000 - - 266,000
Traffic Impact Fees1,450,000 290,000 - 1,740,000
Sewer Impact Fees 300,000 - 2,200,000 2,500,000
Park-in-Lieu Fees[1]87,000 3,007,000 10,012,900 13,107,000
Park Land Acquisition Fund[2]- 233,000 1,464,000 1,697,000
Measure W4,728,000 9,168,000 9,335,000 23,231,000
Total 33,792,000 50,506,000 67,242,000 151,540,000
227 (259)
Total Appropriations by Funding Source
Notes [1], [2]: The appropriations request for Park-in-Lieu Zone 4 and Park Land Acquisition Fund are
estimated available funds in FY17-18 and FY18-19, contingent on payments from developers.
General Fund
2%Infrastructure Reserves
5%
Grants
16%
Measure A
3%
San Bruno/NBSU
3%
Sewer Enterprise
11%
Other
34%
Traffic Impact Fees
1%
Park‐in‐Lieu Fees[1]
6%
Measure W
18%
Proposed CIP FYs 2017‐19 ‐ 3 ‐City of South San Francisco
Public Facilities Projects
Public Facilities Projects
Proposed CIP FYs 2017‐19 ‐ 4 ‐ City of South San Francisco
Public Facilities Projects
Sign Hill Generator Replacement
New appropriations request
Project Number pf1506
Project Scope
Project Justification
Project Manager Program Management
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Other - Equip Replace260,000 260,000
Other - Police Seizure200,000 200,000
-
-
Total Funding Sources260,000 200,000 - - - - 460,000
Expenditures
Prior Years Exp Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design101,670 101,670
Construction6,000 312,330 318,330
Contingency- 40,000 40,000
Total Expenditures107,670 352,330 - - - - 460,000
Note: Out year expenditures are estimates and subject to change
Balance Forward152,330
This project will replace the Sign Hill generator, fuel tank, and associated switch gear and furnish and install a
HVAC unit to the building.
The existing generator is outdated and maintenance is increasingly difficult with replacement parts tthat are difficult
to obtain. Additionally, new radio equipment that support public safety and public works communications requires a
controlled environment to maintain consistent operability requiring controlled levels of temperature and humidity.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 5 ‐ City of South San Francisco
Public Facilities Projects
Magnolia Senior Center and Siebecker Center Parking Lot Resurfacing (merged with pf1610)
New appropriations request
Project Number pf1609
Project Scope
Project Justification
Project Manager Patrick Caylao
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund150,000 100,000 250,000
-
-
-
Total Funding Sources150,000 100,000 - - - - 250,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design10,000 10,000
Construction215,000 215,000
Contingency25,000 25,000
Total Expenditures- 250,000 - - - - 250,000
Note: Out year expenditures are estimates and subject to change
Balance Forward150,000
This project will resurface, restripe, improve ADA spaces and drainage the Magnolia Senior Center and Siebeck
Center Parking Lots.
The parking lots have extensive deferred maintenance and need surface and drainage improvements.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 6 ‐ City of South San Francisco
Public Facilities Projects
City Hall Security Upgrades (Formerly City Hall Modernization)
New appropriations request
Project Number pf1705
Project Scope
Project Justification
Project Manager Brian Crume
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund 40,000 225,000 170,000 435,000
‐
‐
‐
Total Funding Sources40,000 225,000 - 170,000 - - 435,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design11,500 11,500
Construction28,500 188,000 150,000 366,500
Contingency37,000 20,000 57,000
Total Expenditures40,000 225,000 - 170,000 - - 435,000
Note: Out year expenditures are estimates and subject to change
Balance Forward-
This project will implement priority one security upgrades of the recently completed security study. Upgrades will
include installation of security cameras, panic alarms, improved fencing around HVAC system and upgrading
existing doors with new locks and hardware.
The upgrades are modest improvements that will enhance the security of the City Hall building for the employees
and visitors.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 7 ‐ City of South San Francisco
Public Facilities Projects
Community Civic Campus
New appropriations request
Project Number pf1707
Project Scope
Project Justification
Project Manager Marian Lee
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Measure W2,500,000 5,803,443 8,668,000 2,339,000 35,000 19,345,443
Other - Private Financing -
-
-
Total Funding Sources2,500,000 5,803,443 8,668,000 2,339,000 35,000 - 19,345,443
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study632,037 143,621 775,658
Financial Advisor Services100,000 100,000
Project Management 67,188 1,273,040 2,374,557 2,339,000 35,000 6,088,785
Design[1]5,000,000 7,000,000 12,000,000
Construction[2]-
Contingency200,000 181,000 381,000
Total Expenditures699,225 6,716,661 9,555,557 2,339,000 35,000 - 19,345,443
Balance Forward1,800,775
This project will design and construct a new community civic campus including a new library, community center,
police station, and fire station.
The police station does not meet current building code requirements for essential facilities and does not meet the
current Police Department needs. The Library and Recreation Departments can benefit by providing joint meeting
space and have facilities that meet the current community needs.
Project Funding and Expenditure Detail
Out years
Note [1]: Design phase includes costs associated with architecture and engineering firms to conduct community workshops for input and create
plans and specification documents to move the project to construction.
[2]: Construction and land costs are not included in the expenditure detail. However, the costs, when known will be incorporated into the total
project costs.
Proposed CIP FYs 2017‐19 ‐ 8 ‐ City of South San Francisco
Public Facilities Projects
Parking Garage Number 2
New project request
Project Number pf-NEW 18-01
Project Scope
Project Justification
Project Manager Justin Lovell
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Other - Parking Fund290,000 800,000 1,090,000
Other - Private Financing8,760,000 8,760,000
-
-
Total Funding Sources- 290,000 800,000 8,760,000 - - 9,850,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management90,000 270,000 730,000 1,090,000
Preliminary Study200,000 200,000
Design500,000 500,000
Construction 7,300,000 7,300,000
Contingency30,000 730,000 760,000
Total Expenditures- 290,000 800,000 8,760,000 - - 9,850,000
Note: Out year expenditures are estimates and subject to change
Out years
This project will identify locations, create financing plan, purchase land if necessary, design and construct a new
parking garage in downtown South San Francisco.
The Downtown Parking Study completed in December 2016 identified that the Downtown Parking District will need
228 additional parking spaces at peak time by 2026.
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 9 ‐ City of South San Francisco
Public Facilities Projects
Brentwood Parking Lot Improvements
New project request
Project Number pf-NEW 18-02
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund106,880 519,000 625,880
-
-
-
Total Funding Sources- 106,880 519,000 - - - 625,880
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management20,880 46,000 66,880
Preliminary Study -
Design86,000 86,000
Construction430,000 430,000
Contingency43,000 43,000
Total Expenditures- 106,880 519,000 - - - 625,880
Note: Out year expenditures are estimates and subject to change
Out years
This project will work with Brentwood merchants to modify loading zones, restore pavement, and modify the
Brentwood parking configuration and sidewalks.
The parking lot has not been resurfaced for several years. Extensive wear is evident. Additionally, circulation and
parking configuration are poor.
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 10 ‐ City of South San Francisco
Public Facilities Projects
Upgrades to Main Library Auditorium Exit
New project request
Project Number pf-NEW 18-03
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund145,000 145,000
-
-
-
Total Funding Sources- 145,000 - - - - 145,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management15,000 15,000
Preliminary Study -
Design15,000 - - - 15,000
Construction100,000 - - - 100,000
Contingency15,000 15,000
Total Expenditures- 145,000 - - - - 145,000
Note: Out year expenditures are estimates and subject to change
Install a platform over the culvert by the stairs leading up and out of the Main Library Auditorium; place a gate in the
fence allowing for exit in case of emergency; the door should open from the inside of the library grounds, but not
allow access from without.
Recommendation by Safety Consultant, Anna Perkins to provide emergency egress.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 11 ‐ City of South San Francisco
Public Facilities Projects
City Hall Roof Replacement
New project request
Project Number pf-NEW 18-04
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund212,520 266,280 478,800
-
-
-
Total Funding Sources- 212,520 266,280 - - - 478,800
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management8,400 33,600 42,000
Preliminary Study -
Design33,600 - 33,600
Construction170,520 165,480 - 336,000
Contingency67,200 67,200
Total Expenditures- 212,520 266,280 - - - 478,800
Note: Out year expenditures are estimates and subject to change
This project will provide a complete roof replacement of City Hall and any needed structural improvements.
The roof experience significant leaking during rain event and disrupts operations. Given the current condition and
cost estimate for roof repair, a complete replacement is recommended to maintain the condition of the facility.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 12 ‐ City of South San Francisco
Public Facilities Projects
Fire Station 64 Dormitory and Bathroom Remodel
New project request
Project Number pf-NEW 18-05
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund90,000 414,000 504,000
-
-
-
Total Funding Sources- 90,000 414,000 - - - 504,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management18,000 18,000 36,000
Preliminary Study -
Design72,000 - - 72,000
Construction360,000 - - 360,000
Contingency36,000 36,000
Total Expenditures- 90,000 414,000 - - - 504,000
Note: Out year expenditures are estimates and subject to change
Remodel Fire Station 64 dormitory and bathrooms to include improved privacy and allow for gender specific
dormitory and bathrooms.
Fire Department staff from FS63 will relocate to FS64 and FS61 while the new FS63 is under construction. FS64
cannot accommodate additional staff in its current configuration. The existing dormitory and bathrooms are in a
worn condition and have needs for future gender accommodation.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 13 ‐ City of South San Francisco
Public Facilities Projects
Orange Memorial Park Pool Renovation
New project request
Project Number pf-NEW 18-06
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z42,090,000 5,382,500 16,147,500 23,620,000
.-
-
-
Total Funding Sources- 2,090,000 5,382,500 16,147,500 - - 23,620,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management190,000 427,500 1,282,500 1,900,000
Preliminary Study -
Design1,900,000 1,900,000
Construction4,750,000 14,250,000 19,000,000
Contingency205,000 615,000 820,000
Total Expenditures- 2,090,000 5,382,500 16,147,500 - - 23,620,000
Note: Out year expenditures are estimates and subject to change
This project design and construct a new swimming pool at Orange Memorial Park and build a new swimming
facility. The scope will include demolishing of the existing pool.
The current swimming pool is in need of significant maintenance and has served its useful life. The proposed
project is a community request and initial planning stages has included significant community input.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 14 ‐ City of South San Francisco
Public Facilities Projects
HVAC Replacements Citywide
Project Number pf1602
Project Scope
Project Justification
Project Manager Robert Hahn
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund480,884 480,884
-
-
-
Total Funding Sources480,884 - - - - - 480,884
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design48,909 48,909
Construction152,000 211,976 363,976
Contingency- 68,000 68,000
Total Expenditures200,909 279,976 - - - - 480,884
Note: Out year expenditures are estimates and subject to change
Note: Fire Station 61 was removed from the scope of this project
Balance Forward279,976
Project Funding and Expenditure Detail
This project will replace the HVAC units at Grand Avenue Library, replace the condensing unit at the Main Library,
and the heat tower at Magnolia Senior Center.
The HVAC units are past their estimated useful life and are requiring increasing levels of maintenance to ensure
reliability.
Out years
Proposed CIP FYs 2017‐19 ‐ 15 ‐ City of South San Francisco
Public Facilities Projects
Energy Savings Program
Project Number pf1703
Project Scope
Project Justification
Project Manager Justin Lovell
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund50,000 50,000
Other - Private Financing -
-
-
Total Funding Sources50,000 - - - - - 50,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study50,000 50,000
Design -
Construction [1]-
Contingency -
Total Expenditures- 50,000 - - - - 50,000
Note [1]: Design and construction costs will be determined if the project moves forward to the design and installation phase.
Balance Forward50,000
This project will audit all city facilities and create a plan to design and install energy efficiency measures.
Energy efficiency projects at city facilities will save money on electrical costs and reduce greenhouse gas emissions.
This will contribute towards meeting the goals of the Climate Action Plan.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 16 ‐ City of South San Francisco
Public Facilities Projects
Training Tower Maintenance
Project Number pf1704
Project Scope
Project Justification
Project Manager Patrick Caylao
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund238,080 238,080
Other - PSIF81,920 81,920
-
-
Total Funding Sources320,000 - - - - - 320,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design1,500 20,000 20,000
Construction140,000 140,000 280,000
Contingency10,000 10,000 20,000
Total Expenditures1,500 170,000 150,000 - - - 320,000
Note: Out year expenditures are estimates and subject to change
Balance Forward318,500
This project will make repairs to the Fire Station 61 Training Tower including replacement of deteriorated and
corroded beams, guardrail installation at all roof levels, repair of burn room stainless steel trim around room fire
insulation as well as replacement of any missing fasteners.
Fire Training Tower was built in 2006. In 2015 assessment of the tower reveled several high priority repairs that are
needed in order to comply with National Fire Protection Association (NFPA) training structure standards.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 17 ‐ City of South San Francisco
Parks Projects
Parks Projects
Proposed CIP FYs 2017‐19 ‐ 18 ‐City of South San Francisco
Parks Projects
Orange Memorial Park Sports Field Renovation (formerly Grandstand Conversion)
New appropriations request
Project Number pk1402
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z486,800 813,200 3,150,000 4,050,000
-
-
-
Total Funding Sources86,800 813,200 3,150,000 - - - 4,050,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management150,000 300,000 450,000
Preliminary Study -
Design200,000 200,000
Construction500,000 2,500,000 3,000,000
Contingency50,000 350,000 400,000
Total Expenditures- 900,000 3,150,000 - - - 4,050,000
Note: Out year expenditures are estimates and subject to change
Balance Forward86,800
This project will be divided into two phases: Phase 1 will include the perimeter improvements of the baseball and
softball field including replacement of grandstands, fencing, and pathway improvements. Phase 2 will include turf,
irrigation, and other field improvement needs.
The ballfields are due for renovations due to many years of overuse. The grandstand bleachers are in a constant
state of disrepair and should be replaced with lower maintenance bleachers.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 19 ‐City of South San Francisco
Parks Projects
City Hall Landscape Area Master Plan
New project request
Project Number pk-NEW 18-01
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Other - GP Maint Fee45,000 45,000
-
-
-
Total Funding Sources- 45,000 - - - - 45,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management -
Preliminary Study -
Design45,000 45,000
Construction -
Contingency -
Total Expenditures- 45,000 - - - - 45,000
Note: Out year expenditures are estimates and subject to change
Out years
Many small projects on this high visibility site make a clear case for a Master Plan to inform any landscaping
improvements at the City Hall. The plan will create a list of projects to be completed over a fiver year period.
This project will assess and produce a plan for addressing landscaping needs and future CIP projects.
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 20 ‐City of South San Francisco
Parks Projects
Urban Forest Master Plan
New project request
Project Number pk-NEW 18-02
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Other - GP Maint Fee70,000 70,000
-
-
-
Total Funding Sources- 70,000 - - - - 70,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management -
Preliminary Study70,000 70,000
Design -
Construction -
Contingency -
Total Expenditures- 70,000 - - - - 70,000
Note: Out year expenditures are estimates and subject to change
Would provide a handbook for prioritizing and implementing many specific tree risk items in numerous sites called
out in Parks Deferred Maintenance Plan (PDMP).
Not specifically identified in PDMP but addressed in the sections of the PROS Master Plan goals and
recommendations relative to Climate and Habitat action. Also directly relates to Climate Action Plan goals.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 21 ‐City of South San Francisco
Parks Projects
Sellick Park Renovation Project
New project request
Project Number pk-NEW 18-03
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park Land Acquisition142,500 977,500 1,120,000
-
-
-
Total Funding Sources- 142,500 977,500 - - - 1,120,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management42,500 42,500 85,000
Preliminary Study -
Design100,000 100,000
Construction850,000 850,000
Contingency85,000 85,000
Total Expenditures- 142,500 977,500 - - - 1,120,000
Note: Out year expenditures are estimates and subject to change
Replacement of play equipment and surfacing, tree thinning and removals, pathway, building and picnic area
renovation.
Sellick Park Play equipment is overdue for replacement. Additionally, there are numerous high priority deferred
maintenance items which need to be addressed such as tree work, ADA accessibility issues on pathways and
picnic areas, and restroom building items.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 22 ‐City of South San Francisco
Parks Projects
Buri Buri Park Baseball and Basketball Court Improvements
New project request
Project Number pk-NEW 18-04
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park Land Acquisition50,000 270,000 320,000
-
-
-
Total Funding Sources- 50,000 270,000 - - - 320,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management10,000 30,000 40,000
Preliminary Study -
Design40,000 40,000
Construction200,000 200,000
Contingency40,000 40,000
Total Expenditures- 50,000 270,000 - - - 320,000
Note: Out year expenditures are estimates and subject to change
This project will resurface the basketball court, renovate the baseball field and address amenitities including
bleachers, scoreboard, and paving for ADA accesibility.
Much of the work identified at Buri Buri Park was completed in the Playground Renovation CIP project completed in
2015, but the basketball court needs resurfacing and the field and related amenities (bleachers, scoreboard, ADA
related paving) have issues that require rehabilitation.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 23 ‐City of South San Francisco
Parks Projects
Avalon Park Improvements
New project request
Project Number pk-NEW 18-05
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park Land Acquisition40,000 216,000 256,000
-
-
-
Total Funding Sources- 40,000 216,000 - - - 256,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management8,000 24,000 32,000
Preliminary Study -
Design32,000 32,000
Construction160,000 160,000
Contingency32,000 32,000
Total Expenditures- 40,000 216,000 - - - 256,000
Note: Out year expenditures are estimates and subject to change
This project will address immediate tree concerns, provide ballfield improvements, and safety resurfacing.
This project addresses high and medium priority items identified in the Parks Deferred Maintenance Plan.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 24 ‐City of South San Francisco
Parks Projects
Gardiner Park Playground Replacement
New project request
Project Number pk-NEW 18-06
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z465,000 345,000 410,000
-
-
-
Total Funding Sources- 65,000 345,000 - - - 410,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management15,000 45,000 60,000
Preliminary Study -
Design -
Construction50,000 250,000 300,000
Contingency50,000 50,000
Total Expenditures- 65,000 345,000 - - - 410,000
Note: Out year expenditures are estimates and subject to change
This project rehabilitates Gardiner Park to improve the use of space, landscaping, and play equipment in order to
better serve the community.
Repairs were identified in Parks Deffered Maintenance Program for play equipment, infrastructure improvements,
and site furnishings.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 25 ‐City of South San Francisco
Parks Projects
Hillside School Soccer Field Renovations
New project request
Project Number pk-NEW 18-07
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z438,800 210,400 249,200
-
-
-
Total Funding Sources- 38,800 210,400 - - - 249,200
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management7,800 23,400 31,200
Preliminary Study -
Design31,000 31,000
Construction156,000 156,000
Contingency31,000 31,000
Total Expenditures- 38,800 210,400 - - - 249,200
Note: Out year expenditures are estimates and subject to change
This project will provide rehabilitation to deferred maintenance conditions at Terrabay Ballfield at SSFUSD owned,
SSF maintained Hillside School site.
Deferred maintenance conditions as identified by staff and stakeholders.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 26 ‐City of South San Francisco
Parks Projects
OMP Expansion
New project request
Project Number pk-NEW 19-01
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z4925,000 4,218,750 2,406,250 7,550,000
-
-
-
Total Funding Sources- - 925,000 4,218,750 2,406,250 - 7,550,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management275,000 618,750 206,250 1,100,000
Preliminary Study -
Design100,000 300,000 400,000
Construction500,000 3,000,000 2,000,000 5,500,000
Contingency50,000 300,000 200,000 550,000
Total Expenditures- - 925,000 4,218,750 2,406,250 - 7,550,000
Note: Out year expenditures are estimates and subject to change
This project will develop additional soccer and baseball fields and Orange Memorial Park. Project will include
installation of additional parking, demolition of artist studios, grading, site work, lighting, construction of restrooms,
fencing ,and pathways.
The site is identified as part of the Orange Memorial Park Master Plan and would increase recreational amenities to
the community.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 27 ‐City of South San Francisco
Parks Projects
Alta Loma Baseball Field Renovation
Outyear request
Project Number pk-NEW 20-01
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z2- - 97,500 312,500 410,000
-
-
-
Total Funding Sources- - - 97,500 312,500 - 410,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management12,500 37,500 50,000
Preliminary Study -
Design 85,000 85,000
Construction 250,000 250,000
Contingency 25,000 25,000
Total Expenditures- - - 97,500 312,500 - 410,000
Note: Out year expenditures are estimates and subject to change
This project would provide rehabilitation to deferred maintenance conditions at Rozzi and Nicoulopolis Fields at
Alta Loma Park site.
Deferred maintenance conditions as identified by staff and stakeholders.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 28 ‐City of South San Francisco
Parks Projects
Alta Loma Park Tennis Court and Landscaping
Outyear request
Project Number pk-NEW 20-02
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z2 47,400 254,200 301,600
-
-
-
Total Funding Sources- - - 47,400 254,200 - 301,600
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management9,400 28,200 37,600
Preliminary Study -
Design 38,000 38,000
Construction 188,000 188,000
Contingency 38,000 38,000
Total Expenditures- - - 47,400 254,200 - 301,600
Note: Out year expenditures are estimates and subject to change
This request would fund resurfacing of the deteriorating tennis court surface and provide for landscaping
improvements.
Tennis court surfacing identified as being in poor condition and landscaping site wide considered a high priority
deferred maintenance item in the Parks Deferred Maintenance Plan.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 29 ‐City of South San Francisco
Parks Projects
Southwood Field Renovation
Outyear request
Project Number pk-NEW 20-03
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z3176,000 932,000 1,108,000
-
-
-
Total Funding Sources- - - 176,000 932,000 - 1,108,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management36,000 72,000 108,000
Preliminary Study -
Design 140,000 140,000
Construction 720,000 720,000
Contingency 140,000 140,000
Total Expenditures- - - 176,000 932,000 - 1,108,000
Note: Out year expenditures are estimates and subject to change
This project would provide rehabilitation to deferred maintenance conditions at Southwood/Callero Ballfield at
SSFUSD owned, SSF maintained Baden School site.
Deferred maintenance conditions as identified in Shades of Green site analysis study completed in 2015.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 30 ‐City of South San Francisco
Parks Projects
Newmann & Gibbs Playground Replacement
Outyear request
Project Number pk-NEW 20-04
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z2 47,500 256,500 304,000
-
-
-
Total Funding Sources- - - 47,500 256,500 - 304,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management9,500 28,500 38,000
Preliminary Study -
Design 38,000 38,000
Construction 190,000 190,000
Contingency 38,000 38,000
Total Expenditures- - - 47,500 256,500 - 304,000
Note: Out year expenditures are estimates and subject to change
This project would address deferred maintenance at Newman + Gibbs Park and replace the playground.
Newman + Gibbs Park is overdue for rehabilitation and playground replacement is due in 2017.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 31 ‐City of South San Francisco
Parks Projects
Westborough Park Pathways
Outyear request
Project Number pk-NEW 20-05
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z1 75,000 405,000 480,000
-
-
-
Total Funding Sources- - - 75,000 405,000 - 480,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management15,000 45,000 60,000
Preliminary Study -
Design 60,000 60,000
Construction 300,000 300,000
Contingency 60,000 60,000
Total Expenditures- - - 75,000 405,000 - 480,000
Note: Out year expenditures are estimates and subject to change
This project would improve some existing pathways at Westborough Park by construction of ADA compliant
pathways.
Westborough Park renovation completed in 2012. At that time, non-ADA compliant upper pathways in poor
condition west of the park connecting to the baseball field were not addressed. This project was identified as an out
year request in the 2015-2016 FY CIP project list.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 32 ‐City of South San Francisco
Parks Projects
Dundee Park Improvements
Outyear request
Project Number pk-NEW 20-06
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Park-in-Lieu Z2 43,750 236,250 280,000
-
-
-
Total Funding Sources- - - 43,750 236,250 - 280,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management8,750 26,250 35,000
Preliminary Study -
Design 35,000 35,000
Construction 175,000 175,000
Contingency 35,000 35,000
Total Expenditures- - - 43,750 236,250 - 280,000
Note: Out year expenditures are estimates and subject to change
This project will address deferred maintenance and replace the playground.
This park was identified for replacement in 2017.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 33 ‐City of South San Francisco
Parks Projects
Alta Loma Park Playground Renovation & Pathway Improvements
Project Number pk1502
Project Scope
Project Justification
Project Manager Program Management
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Infrastructure Reserves260,000 260,000
ADA Funds59,800 59,800
-
-
Total Funding Sources319,800 - - - - - 319,800
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design87,875 87,875
Construction1,200 151,725 152,925
ADA Construction60,000 60,000
Contingency19,000 19,000
Total Expenditures89,075 230,725 - - - - 319,800
Note: Out year expenditures are estimates and subject to change
Balance Forward230,725
This project will design and construct new playground equipment and surfacing. ADA compliant pathways will also
be constructed.
The existing playground equipment has reached the end of its useful life. The pathways are distressed and need
repair.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 34 ‐City of South San Francisco
Parks Projects
Gateway Monument Signs (Merged with pk1503)
Project Number pk1701
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund380,000 380,000
Other - Developer Fees250,000 250,000
-
-
Total Funding Sources630,000 - - - - - 630,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design149,138 80,862 230,000
Construction1,750 323,250 325,000
Contingency75,000 75,000
Total Expenditures150,888 479,112 - - - - 630,000
Note: Out year expenditures are estimates and subject to change
Balance Forward479,112
This project will design all gateway monument signs at all remaining locations and construct gateway signs at the
following locations: Mission and McLlean, Westborough and Skyline, and Sister Cities at Airport.
In 2013 the South San Francisco Gateway Master Plan Study was completed. An advisory committee was formed
as part of the study which included; Councilmember Matsumoto, two Parks & Recreation Commission members, a
member of the Beautification Committee and City staff. The study identified 12 entry points within the City where
the installation of gateway monument signs will be visible and welcoming addition as vehicles enter the City.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 35 ‐City of South San Francisco
Parks Projects
Sign Hill Improvements
Project Number pk1702
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund100,000 100,000 200,000
-
-
-
Total Funding Sources100,000 - - 100,000 - - 200,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management -
Preliminary Study -
Design -
Construction90,000 90,000 180,000
Contingency10,000 10,000 20,000
Total Expenditures- 100,000 - 100,000 - - 200,000
Note: Out year expenditures are estimates and subject to change
Balance Forward100,000
This project will begin tree maintenance and make trail improvements on Sign Hill.
Trees and trails at Sign Hill have not consistently been maintained due to funding constraints. Dead trees need to
be removed to create a fire clearance of 30 feet from private property.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 36 ‐City of South San Francisco
Storm Drain Projects
Storm Drain Projects
Proposed CIP FYs 2017‐19 ‐ 37 ‐City of South San Francisco
Storm Drain Projects
OMP Storm Capture Project
New project request
Project Number sd-NEW 18-01
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Other - Caltrans2,500,000 3,000,000 3,000,000 1,000,000 9,500,000
-
-
-
Total Funding Sources- 2,500,000 3,000,000 3,000,000 1,000,000 - 9,500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management176,400 133,200 266,400 170,600 746,600
Preliminary Study676,200 676,200
Design735,200 735,200
Construction1,470,000 2,940,000 1,470,000 5,880,000
Contingency367,000 729,500 365,500 1,462,000
Total Expenditures- 1,587,800 1,970,200 3,935,900 2,006,100 - 9,500,000
Note: Out year expenditures are estimates and subject to change
Out years
This project will design and construct a storm water capture device including a pretreatment chamber, ground water
infiltration wells, irrigation pumping system and associated piping at Orange Memorial Park.
The Municipal Regional Permit requires the City to reduce total daily maximum loads of PCB's and Mercury
entering the storm drain system. Additionally the MRP requires the City to reduce trash entering the water ways.
This project help the City comply with MRP requirements.
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 38 ‐City of South San Francisco
Storm Drain Projects
Valverde Storm Drain Repair
New project request
Project Number sd-NEW 18-02
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund80,000 80,000
-
-
-
Total Funding Sources- 80,000 - - - - 80,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management10,000 10,000
Preliminary Study -
Design10,000 10,000
Construction50,000 50,000
Contingency10,000 10,000
Total Expenditures- 80,000 - - - - 80,000
Note: Out year expenditures are estimates and subject to change
Out years
This project will analyze the storm drainage system at Valverde Drive and determine what improvements need to
be constructed to accommodate storm water flows. If recommended improvements are minor, construction will be
incorporated into this project.
The storm drainage system along Valverde Drive needs to be evaluated due to surcharging during heavy rain
events.
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 39 ‐City of South San Francisco
Storm Drain Projects
Newman Storm Drain Repair
New project request
Project Number sd-NEW 18-03
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Storm Water150,000 150,000
-
-
-
Total Funding Sources- 150,000 - - - - 150,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management8,000 8,000
Preliminary Study -
Design10,000 10,000
Construction120,000 120,000
Contingency12,000 12,000
Total Expenditures- 150,000 - - - - 150,000
Note: Out year expenditures are estimates and subject to change
Out years
This project will make repairs and/or replace a damaged 36 inch storm drain line at Newman Drive.
The corrugated steel pipe is corroding and the recent winter storms created a sink hole on Newman Drive. The
storm drain pipe needs to be repaired/replaced to repair the sink hole.
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 40 ‐City of South San Francisco
Storm Drain Projects
Storm Water Trash Capture Devices
Project Number sd1401
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Storm Water75,000 75,000
Other - Solid Waste500,000 500,000
-
-
Total Funding Sources575,000 - - - - - 575,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study115,000 115,000
Design10,900 10,900
Construction185,600 263,500 449,100
Contingency -
Total Expenditures311,500 263,500 - - - - 575,000
Note: Out year expenditures are estimates and subject to change
Balance Forward263,500
Project Funding and Expenditure Detail
TBD
This project will indentify, install and place stormwater trash capture devices to improve waterways and comply with
National Pollutant Discharge Elimination System (NPDES) municipal regional permit (MRP) requirements.
Section C.10.a.i of the City's storm water permit requires a viable work plan to show how the City will achieve a
70% reduction in trash loads flowing to Colma Creek by June 30, 2017. This plan will identify the most effective
locations and costs for trash capture devices.
Out years
Proposed CIP FYs 2017‐19 ‐ 41 ‐City of South San Francisco
Storm Drain Projects
Shaw Road Storm line By-Pass
Project Number sd1602
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Storm Water75,000 75,000
General Fund -
-
-
Total Funding Sources75,000 - - - - - 75,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study74,835 TBDTBD74,835
Design165 165
Construction -
Contingency -
Total Expenditures165 74,835 - - - - 75,000
Note: Out year expenditures are estimates and subject to change
Balance Forward74,835
To significantly reduce the risk of flooding in front of properties along 300 block of Shaw road, this project will first
identify the needed improvement through a technical memo. Later phases will install pipe to help convey excess
water to the Shaw Road pump station.
Frequent flooding in the 300 block of Shaw Road can be greatly reduced by this relatively inexpensive project.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 42 ‐City of South San Francisco
Storm Drain Projects
Green Infrastructure Planning Study
Project Number sd1603
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Storm Water200,000 (150,000) 50,000
-
-
-
Total Funding Sources200,000 (150,000) - - - - 50,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study8,550 41,450 50,000
Design -
Construction -
Contingency -
Total Expenditures8,550 41,450 - - - - 50,000
Balance Forward191,450
National Pollutant Discharge Elimination System (NPDES) provision C.3.j requires all permittees to develop a
Green Infrastructure framework for governing body approval by June 2016. This project will result in a report that
prioritizes and maps project locations in the City where existing impervious surfaces can be replaced with
permeable material.
Permit compliance and planning of future CIPs
Project Funding and Expenditure Detail
TBD
Out years
Proposed CIP FYs 2017‐19 ‐ 43 ‐City of South San Francisco
Storm Drain Projects
Storm Drain Evaluation and Improvements
Project Number sd1701
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund200,000 200,000
-
-
-
Total Funding Sources200,000 - - - - - 200,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study41,541 158,459 200,000
Design -
Construction -
Contingency -
Total Expenditures41,541 158,459 - - - - 200,000
Note: Out year expenditures are estimates and subject to change
Balance Forward158,459
This project will result in refined prioritization of upgrades of the City's storm drain system and selection of the
highest priority areas and projects including the Francisco Terrance neighborhood. Selected projects will then
move forward into design and construction.
This project will continue the work of the completed Storm Drain Master Plan (project sd1002) which is a planning
document that provides general information on deficiencies and prioritization of repair. The information is not,
however, specific enough to select projects and begin design. More focused work is necessary to select projects
that should move forward for completion during the next few years.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 44 ‐City of South San Francisco
Sanitary Sewer Projects
Sanitary Sewer Projects
Proposed CIP FYs 2017‐19 ‐ 45 ‐City of South San Francisco
Sanitary Sewer Projects
Sanitary Sewer Rehabilitation
New appropriations request
Project Number ss1009
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise3,056,000 1,750,000 1,575,000 1,575,000 3,575,000 3,575,000 15,106,000
-
-
-
Total Funding Sources3,056,000 1,750,000 1,575,000 1,575,000 3,575,000 3,575,000 15,106,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management86,000 75,000 75,000 50,000 100,000 100,000 486,000
Preliminary Study -
Design275,000 55,000 236,250 236,250 536,250 536,250 1,875,000
Construction2,006,000 1,988,713 1,181,250 1,181,250 2,681,250 2,431,837 11,470,300
Contingency24,700 220,000 157,500 157,500 357,500 357,500 1,274,700
Total Expenditures2,391,700 2,338,713 1,650,000 1,625,000 3,675,000 3,425,587 15,106,000
Note: Out year expenditures are estimates and subject to change
Balance Forward664,300
Out years
This project includes point repairs and the installation of liners in existing sewer mains to prevent root intrusion and
reduce sewage leakage into the ground.
The project will prevent root intrusion into the City’s sewer mains, help prevent blockages and spills, and will reduce
overall future maintenance costs.
Program Management
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 46 ‐City of South San Francisco
Sanitary Sewer Projects
Wet Weather and Digester Improvements Project
New appropriations request
Project Number ss1301
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise1,848,700 1,315,440 1,076,761 511,560 4,752,461
San Bruno Share680,900 484,560 396,639 188,440 1,750,539
Other - Debt Financing8,300,000 13,800,000 24,800,000 46,900,000
-
Total Funding Sources10,829,600 15,600,000 26,273,400 700,000 - - 53,403,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management1,212,500 2,425,000 1,212,500 4,850,000
Preliminary Study505,000 505,000
Design2,713,891 916,109 3,630,000
Construction10,095,000 20,190,000 10,095,000 40,380,000
Contingency1,009,500 2,019,000 1,009,500 4,038,000
Total Expenditures3,218,891 13,233,109 24,634,000 12,317,000 - - 53,403,000
Note: Out year expenditures are estimates and subject to change
Balance Forward7,610,709
This project consists of replacement of digesters #1 and #2 and retrofit #3 at the Water Quality Control Plant.
Additionally the project is comprised of wet weather improvements that will upgrade the wastewater treatment plant
processes by modifying the aeration basins and channels, constructing an additional secondary clarifier,
constructing new storm water pump stations, installing electric/automatic gates on the flow splitting structures, and
installing new mechanisms at the existing clarifiers.
The Water Quality Control Plant is in need of an upgrade on several of its processes to comply with new National
Pollutant Elimination Discharge System permit requirements.
TBD
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 47 ‐City of South San Francisco
Sanitary Sewer Projects
Plant-Wide Industrial Re-Coating Program
New appropriations request
Project Number ss1307
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise475,000 698,500 1,222,375 1,222,375 1,047,750 4,666,000
San Bruno Share180,200 264,900 463,575 463,575 397,350 1,769,600
NBSU24,900 36,600 64,050 64,050 54,900 244,500
-
Total Funding Sources680,100 1,000,000 1,750,000 1,750,000 1,500,000 - 6,680,100
NBSU - North Bayside Systems Unit.
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study15,563 15,563
Design234,537 234,537
Construction1,300,000 1,600,000 1,600,000 1,400,000 5,900,000
Contingency130,000 150,000 150,000 100,000 530,000
Total Expenditures15,563 1,664,537 1,750,000 1,750,000 1,500,000 - 6,680,100
Note: Out year expenditures are estimates and subject to change
Balance Forward664,537
This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control
Plant (WQCP).
The WQCP needs to maintain and protect several of its buildings and equipment by painting them with the proper
coating.
TBD
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 48 ‐City of South San Francisco
Sanitary Sewer Projects
Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue
New appropriations request
Project Number ss1502
Project Scope
Project Justification
Project Manager Program Management
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise3,800,000 3,500,000 7,300,000
-
-
-
Total Funding Sources3,800,000 - 3,500,000 - - - 7,300,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study21,554 21,554
Design108,750 91,250 200,000
Construction6,487,281 6,487,281
Contingency591,165 591,165
Total Expenditures130,304 91,250 7,078,446 - - - 7,300,000
Note: Out year expenditures are estimates and subject to change
Balance Forward3,669,696
This project will design and construct an additional force main from Pump Station #4 to the WQCP.
There is one existing force main from Pump Station #4. An additional force main will provide redundancy in the
event the existing force main breaks or needs maintenance.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 49 ‐City of South San Francisco
Sanitary Sewer Projects
Vactor-Sweeper Waste Receiving Station Improvements
New appropriations request
Project Number ss1503
Project Scope
Project Justification
Project Manager Sam Bautista
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise58,500 146,250 292,500 497,250
San Bruno Share21,500 53,750 107,500 182,750
-
-
Total Funding Sources80,000 200,000 400,000 - - - 680,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design29,759 70,343 100,102
Construction525,000 525,000
Contingency54,898 54,898
Total Expenditures29,759 70,343 579,898 - - - 680,000
Note: Out year expenditures are estimates and subject to change
Balance Forward50,241
This project is to design improvements to the Water Qualtiy Control Plant's vactor station to decrease silt and solids
levels.
A preliminary engineering study showed that increased use of the Vactor Waste Receiving Station by street
sweepers has resulted in high silt and solids levels in discharge waste streams. Large amounts of trash and grit
entering the Vactor waste receiving station clog pipes and drains. Dirt, grit, and silt accumulation results in excessive
inorganic loadings to the primary treatment train and anaerobic digesters resulting in more frequent and costly
cleaning schedules.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 50 ‐City of South San Francisco
Sanitary Sewer Projects
Sodium Hypochlorite Storage Tank Replacement Project
New appropriations request
Project Number ss1601
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise266,700 511,560 778,260
San Bruno Share98,300 188,440 286,740
-
-
Total Funding Sources365,000 700,000 - - - - 1,065,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design66,268 66,268
Construction226 938,506 938,732
Contingency60,000 60,000
Total Expenditures66,494 998,506 - - - - 1,065,000
Note: Out year expenditures are estimates and subject to change
Balance Forward298,506
Project Funding and Expenditure Detail
Out years
TBD
This project will replace three (3) existing sodium hypochlorite tanks, which provide disinfection to treated
wastewater before discharge into the bay.
The original storage tanks were installed in 1995. In 2008 the tanks began to leak product and were repaired using
liners. The contractor who installed the liners advised that the tanks should be replaced within the next five to eight
years. The tanks have begun to leak again and have reached the end of their useful life.
Proposed CIP FYs 2017‐19 ‐ 51 ‐City of South San Francisco
Sanitary Sewer Projects
Sewer Pump Station No. 9 Variable Frequency Drive (VFD) Replacement
New appropriations request
Project Number ss1602
Project Scope
Project Justification
Project Manager Sam Bautista
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise150,000 100,000 250,000
-
-
-
Total Funding Sources150,000 100,000 - - - - 250,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design30,000 30,000
Construction185,000 185,000
Contingency35,000 35,000
Total Expenditures- 250,000 - - - - 250,000
Note: Out year expenditures are estimates and subject to change
Balance Forward150,000
Replace four (4) variable frequency drives for sanitary sewage pumps.
The existing Variable Frequency Drives (VFDs) were installed in 2002. Staff is beginning to experience decreased
reliability and failures. Replacement parts are very difficult to find because the original equipment manufacturer
has gone out of business. Replacing these VFDs with more efficient and reliable models will significantly improve
conditions while greatly reducing the risk of sanitary sewer overflows.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 52 ‐City of South San Francisco
Sanitary Sewer Projects
Water Quality Control Plant Maintenance Building Roof Replacement
New appropriations request
Project Number ss1701
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise36,500 146,160 182,660
San Bruno Share13,500 53,840 67,340
-
-
Total Funding Sources50,000 200,000 - - - - 250,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study179 179
Design89 49,732 49,821
Construction170,000 170,000
Contingency30,000 30,000
Total Expenditures268 249,732 - - - - 250,000
Note: Out year expenditures are estimates and subject to change
Balance Forward49,732
This project will assess the condition of the existing roof and prescribe needed repairs or replace.
The maintenance building was constructed as part of the 1999 plant expansion project. Several leaks have
developed in the foam roofing material.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 53 ‐City of South San Francisco
Sanitary Sewer Projects
Pump Station #2 Upgrade
New appropriations request
Project Number ss1702
Project Scope
Project Justification
Project Manager Sam Bautista
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Impact Fees300,000 2,200,000 2,500,000
-
-
-
Total Funding Sources300,000 - 2,200,000 - - - 2,500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design300,000 300,000
Construction2,000,000 2,000,000
Contingency200,000 200,000
Total Expenditures- 300,000 2,200,000 - - - 2,500,000
Note: Out year expenditures are estimates and subject to change
Balance Forward300,000
This project will design the necessary upgrades to the pump station to accommodate the new growth in "The Cove"
area. Construction to occur in the next fiscal year.
This project is identified in the East of 101 Sewer Master Plan.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 54 ‐City of South San Francisco
Sanitary Sewer Projects
Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Rehabilitation
Appropriations reduction
Project Number ss1703
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise650,400 (358,092) 2,000,000 1,000,000 3,292,308
San Bruno Share239,600 (131,908) 107,692
-
-
Total Funding Sources890,000 (490,000) - - 2,000,000 1,000,000 3,400,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study268 268
Design 399,732 399,732
Construction 1,800,000 800,000 2,600,000
Contingency 200,000 200,000 400,000
Total Expenditures268 - - 399,732 2,000,000 1,000,000 3,400,000
Note: Out year expenditures are estimates and subject to change
Balance Forward889,732
This project will remove and replace drive mechanism and center columns, repair concrete tank structure, and
abrasively blast and recoat tank interior and exterior.
The Water Quality Control Plant was originally constructed in 1965, with a condition assessment completed in
2015. Consultant recommended replacement of drive mechanisms, which have become structurally deficient, and
repair and recoating of concrete structure to ensure reliable operation.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 55 ‐City of South San Francisco
Sanitary Sewer Projects
Water Quality Control Plant Effluent Storage Basin Liner Replacement
New appropriations request
Project Number ss1704
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise36,500 350,800 387,300
San Bruno Share13,500 129,200 142,700
-
-
Total Funding Sources50,000 480,000 - - - - 530,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study395 395
Design1,340 33,660 35,000
Construction459,605 459,605
Contingency35,000 35,000
Total Expenditures1,735 528,265 - - - - 530,000
Note: Out year expenditures are estimates and subject to change
Balance Forward48,265
This project will design and replace effluent storage basin liner with new membrane.
The Water Quality Control Plant effluent storage basin was constructed in 2005. Periodic inspections have
revealed moderate to severe ultraviolet light (UV) damage to the lining membrane.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 56 ‐City of South San Francisco
Sanitary Sewer Projects
Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade
New appropriations request
Project Number ss1705
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise496,900 2,192,400 2,689,300
San Bruno Share183,100 807,600 990,700
-
-
Total Funding Sources680,000 - 3,000,000 - - - 3,680,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study225 -
Design1,875 150,000 151,875
Construction3,068,125 3,068,125
Contingency460,000 460,000
Total Expenditures2,100 150,000 3,528,125 - - - 3,680,000
Note: Out year expenditures are estimates and subject to change
Balance Forward677,900
This state of the art project will design, construct and replace automatic switchgear and cogeneration controls in
Blower Building No. 1.
The original K1/K2 switchgear and cogeneration controls were installed during the 1992 plant expansion project.
Parts are no longer available for servicing this equipment. Upgrading the controls would also allow the
cogeneration system to operate while the plant is on standby generators, thus reducing and extending our run time.
This upgrade will provide more reliable operation during utility power outages.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 57 ‐City of South San Francisco
Sanitary Sewer Projects
Sewer Master Plan
New project request
Project Number ss-NEW 18-01
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise500,000 500,000
-
-
-
Total Funding Sources- 500,000 - - - - 500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study500,000 500,000
Design -
Construction -
Contingency -
Total Expenditures- 500,000 - - - - 500,000
Note: Out year expenditures are estimates and subject to change
Hydraulic model of sewer collection and conveyance system west of 101. Additionally this project will conduct a
condition assessment and map all force mains in East of 101 area.
This project will determine deficiencies within the city's sanitary sewer system and develop a future capital
improvement program for the sanitary sewer system. The master plan will also justify capacity charge fees and/or
impact fees for infill projects.
TBD
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 58 ‐City of South San Francisco
Sanitary Sewer Projects
Sea Level Rise Study and Planning at WQCP
New project request
Project Number ss-NEW-18-02
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise438,480 365,400 365,400 365,400 365,400 1,900,080
San Bruno Share161,520 134,600 134,600 134,600 134,600 699,920
-
-
Total Funding Sources- 600,000 500,000 500,000 500,000 500,000 2,600,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study600,000 500,000 500,000 500,000 500,000 2,600,000
Design -
Construction -
Contingency -
Total Expenditures- 600,000 500,000 500,000 500,000 500,000 2,600,000
Note: Out year expenditures are estimates and subject to change
Out years
Plan, develop strategies, and begin design for sea level rise mitigation at the Water Quality Control Plant
This project will protect the infrastruce at the Water Quality Control Plant for sea level rise.
TBD
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 59 ‐City of South San Francisco
Sanitary Sewer Projects
WQCP Solar Photovoltaic System
Project Number ss1205
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Sewer Enterprise1,005,400 1,005,400
San Bruno Share370,400 370,400
-
-
Total Funding Sources1,375,800 - - - - - 1,375,800
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design179,318 179,318
Construction5,000 1,191,482 1,196,482
Contingency -
Total Expenditures184,318 - - 1,191,482 - - 1,375,800
Note: Out year expenditures are estimates and subject to change
Balance Forward1,191,482
Construction of a solar photovoltaic carport system at the WQCP.
This project will provide the WQCP with a sustainable source of electricity and will reduce electrical costs.
Sam Bautista
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 60 ‐City of South San Francisco
Streets Projects
Streets Projects
Proposed CIP FYs 2017‐19 ‐ 61 ‐City of South San Francisco
Streets Projects
Underground Utility District - Rule 20A
New appropriations request
Project Number st1204
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Gas Tax170,000 250,000 420,000
-
-
-
Total Funding Sources170,000 - 250,000 - - - 420,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design134,940 134,940
Construction1,196 240,000 241,196
Contingency43,864 43,864
Total Expenditures136,136 - 283,864 - - - 420,000
Note: Out year expenditures are estimates and subject to change
Balance Forward33,864
This project will underground overhead utility wires on Spruce Avenue and Chestnut Avenue. A new street lighting
system will need to be designed and constructed.
Undergrounding of overhead utility wires will enhance the area and increase utility service reliability.
Sam Bautista
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 62 ‐City of South San Francisco
Streets Projects
South Airport Boulevard Bridge Replacement
New appropriations request
Project Number st1301
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Grants - HBP3,086,940 1,067,330 4,154,270
Measure A404,051 542,179 946,230
-
-
Total Funding Sources3,490,991 1,067,330 542,179 - - - 5,100,500
HBP - Highway Bridge Program.
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study26,031 26,031
Design517,616 68,853 586,469
Construction2,040,000 2,040,000 4,080,000
Contingency204,000 204,000 408,000
Total Expenditures543,647 2,312,853 2,244,000 - - - 5,100,500
Note: Out year expenditures are estimates and subject to change
Balance Forward2,947,344
The project will replace the South Airport Boulevard bridge at North Access Road.
Bridge inspection by Caltrans resulted in a reduced load rating for the bridge and requires replacement.
Robert Hahn
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 63 ‐City of South San Francisco
Streets Projects
Grand Boulevard Project (Kaiser Way to McLellan Drive)
New appropriations request
Project Number st1502
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Measure A110,000 1,500,000 1,610,000
Grant - TCSP1,991,000 1,991,000
-
-
Total Funding Sources110,000 3,491,000 - - - - 3,601,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study13,570 13,570
Design70,502 200,000 270,502
Construction3,066,928 3,066,928
Contingency250,000 250,000
Total Expenditures84,072 200,000 3,316,928 - - - 3,601,000
Note: Out year expenditures are estimates and subject to change
Balance Forward25,928
This project will improve El Camino Real between Kaiser Way and the South San Francisco BART station by
installing enhanced pedestrian crossings, with corner curb bulbouts and median refuges, expanded bus stop/
waiting areas, and a new landscaped median.
The project improves an important gateway to the City of South San Francisco and helps set the stage for planned
transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino
Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and
future destinations, as well as increase safety.
TBD
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 64 ‐City of South San Francisco
Streets Projects
Linden Avenue/Spruce Avenue Traffic Calming Improvements (phase 2)
New appropriations request
Project Number st1602
Project Scope
Project Justification
Project Manager Program Management
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Measure A140,000 140,000
Grant - ATP Cycle 2868,000 868,000
-
-
Total Funding Sources140,000 868,000 - - - - 1,008,000
ATP - Active Transportation Program
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design39,766 39,935 79,701
Construction26 858,573 858,599
Contingency69,700 69,700
Total Expenditures39,792 39,935 928,273 - - - 1,008,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 100,208
The project will design improvements along Linden Avenue from Aspen Avenue to Miller Avenue and Spruce
Avenune from Lux to Miller. Elements include new intersection bulb-outs with Low Impact Development (LID)
treatments and landscaping, high visibility crosswalks, ADA curb ramps, pedestrian crossings, median pedestrian
refuge islands, and installation of a Class II bike lane with signage.
Linden and Spruce Avenues are identified in the Pedestrian Master Plan as a priority project. It is an integral part
of the City's Downtown Station Area Plan.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 65 ‐City of South San Francisco
Streets Projects
Caltrain Station Enhancements
New appropriations request
Project Number st1603
Project Scope
Project Justification
Project Manager Tony Rozzi
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund138,500 138,500
Infrastructure Reserves1,300,000 1,600,000 2,900,000
Other - Train Station Fund95,000 400,000 495,000
-
Total Funding Sources1,533,500 2,000,000 - - - - 3,533,500
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study8,468 8,468
Design80,549 146,983 227,532
Construction3,097,500 3,097,500
Contingency200,000 200,000
Total Expenditures89,017 3,444,483 - - - - 3,533,500
Note: Out year expenditures are estimates and subject to change
Balance Forward1,444,483
This project will enhance caltrain entry plaza above the Caltrain design standards and including wider sidewalks
and plazas along Grand Avenue from Airport Boulevard to Spruce Avenue. Additional finish material, landscaping,
furnishing, shelter, lighting and amenity upgrades to the approved and fully funded Caltrain Station Improvement
Project lead by the Joint Powers Board/Caltrain.
This project is supported by the Downtown Station Specific Plan. Widened sidewalks and plazas are envisioned
along Grand Avenue to benefit pedestrians and businesses.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 66 ‐City of South San Francisco
Streets Projects
Spruce Avenue Pedestrian Safety Improvements Project
New appropriations request
Project Number st1605
Project Scope
Project Justification
Project Manager Patrick Caylao
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund139,000 40,600 179,600
-
-
-
Total Funding Sources139,000 40,600 - - - - 179,600
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design179,600 179,600
Construction -
Contingency -
Total Expenditures- 179,600 - - - - 179,600
Note: Out year expenditures are estimates and subject to change
Balance Forward139,000
Along Spruce Avenue, from Lux Ave. to Miller Ave., this project will install edge line striping, traffic calming
medians, high visibility crosswalk, staggered landscaped bulbouts, and crosswalk striping. Complete design phase
only. Grant ready for future construction.
Implementation of the City's Pedestrian Master Plan to improve pedestrian safety.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 67 ‐City of South San Francisco
Streets Projects
Underground Utilities District (UUD) Rule 20A for Antoinette Lane
New appropriations request
Project Number st1702
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund110,000 110,000
Measure W365,000 365,000
-
-
Total Funding Sources110,000 365,000 - - - - 475,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study110,000 110,000
Design40,000 40,000
Construction250,000 250,000
Contingency75,000 75,000
Total Expenditures110,000 40,000 325,000 - - - 475,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
This project will establish an Underground Utilities District (UUD) on Antoinette Lane from Peninsula Pine
Apartments to terminus. Project extends approximately 1,200 linear feet and will cost approximately $1.3 million.
Antoinette Lane adjoins the Centennial Trail, a public recreation area, and will adjoin a future civic area.
The City plans to develop the SFPUC site located at ECR/Chestnut. Overhead lines must be undergrounded prior
to development.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 68 ‐City of South San Francisco
Streets Projects
Bridge Preventative Maintenance Program
New appropriations request
Project Number st1703
Project Scope
Project Justification
Project Manager Robert Hahn
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Infrastructure Reserves80,000 100,000 180,000
Grant - HBMP -
-
-
Total Funding Sources80,000 100,000 - - - - 180,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design14,636 364 15,000
Construction422 144,578 145,000
Contingency20,000 20,000
Total Expenditures15,058 164,942 - - - - 180,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 64,942
This project will conduct preventative maintenance on ten (10) city bridges including: Colma Creek Bridge at
Produce Avenue, Colma Canal Bridge at Linden Avenue, Two bridges over San Bruno Channel over N. Access
Road, Colma Creek Bridge at Spruce Avenue, Colma Creek Bridge at Chestnut Avenue, Colma Creek Bridge at
Utah Avenue, Grand Avenue and San Bruno Channel for North Access Road.
State highway grant funds are available to pay the costs of the bridge preventative maintenance program.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 69 ‐City of South San Francisco
Streets Projects
Street Rehabilitation Program
New appropriations request
Project Number st1705
Project Scope
Project Justification
Project Manager Robert Hahn
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Measure A277,000 510,000 1,300,000 1,300,000 1,300,000 4,687,000
Measure W3,000,000 3,000,000 667,000 667,000 667,000 667,000 8,668,000
Gas Tax400,000 650,000 650,000 650,000 2,350,000
-
Total Funding Sources3,277,000 3,000,000 1,577,000 2,617,000 2,617,000 2,617,000 15,705,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design350,000 57,663 50,000 50,000 50,000 50,000 607,663
Construction4,281,000 1,765,466 2,616,957 2,616,000 3,017,914 14,297,337
Contingency200,000 150,000 150,000 150,000 150,000 800,000
Total Expenditures350,000 4,538,663 1,965,466 2,816,957 2,816,000 3,217,914 15,705,000
Note: Out year expenditures are estimates and subject to change
Balance Forward2,927,000
This project will rehabilitate various City streets in accordance with the City's pavement management program.
Road surfaces deteriorate over time and need rehabilitation to improve its condition.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 70 ‐City of South San Francisco
Streets Projects
Grand Avenue Streetscape
New project request
Project Number st-NEW 18-01
Project Scope
Project Justification
Project Manager Tony Rozzi
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Infrastructure Reserves367,500 367,500
-
-
-
Total Funding Sources- 367,500 - - - - 367,500
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management17,500 17,500
Preliminary Study -
Design350,000 350,000
Construction[1]-
Contingency -
Total Expenditures- 367,500 - - - - 367,500
Note [1]: Estimated contstruction costs are $9 million with plans to apply for grant funds.
Redesign Grand Avenue to accommodate wider sidewalks and an improved streetscape to support Caltrain Station
access and support the retail environment of the Downtown area. Prepare and implement new streetscape
designs for Grand Avenue that will include new sidewalk paving, corner widenings, crosswalk treatments, new
street furnishings, and landscaping.
The adopted Downtown Station Area Specific Plan identifies this critical Capital Improvement Program through
several Urban Design policies and was vetted through the community and City Council. The upcoming fully funded
Caltrain Station Improvement Project timing necessitates these improvements in order to maximize pedestrian and
bicyclist safety and a cohesive streetscape design highlighting the Downtown’s renaissance.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 71 ‐City of South San Francisco
Streets Projects
Replace ECR/West Orange Community Sign
New project request
Project Number st-NEW 18-02
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund50,000 50,000
-
-
-
Total Funding Sources- 50,000 - - - - 50,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design5,000 5,000
Construction40,000 40,000
Contingency5,000 5,000
Total Expenditures- 50,000 - - - - 50,000
Note: Out year expenditures are estimates and subject to change
This project will replace the deteriorated community sign at the corner of El Camino Real and West Orange.
The community sign has deteriorated beyond the point of repair and maintenance.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 72 ‐City of South San Francisco
Streets Projects
Street Lighting Enhancement Program
New project request
Project Number st-NEW 18-03
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Gas Tax100,000 100,000 100,000 100,000 100,000 500,000
-
-
-
Total Funding Sources- 100,000 100,000 100,000 100,000 100,000 500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design -
Construction100,000 100,000 100,000 100,000 100,000 500,000
Contingency -
Total Expenditures- 100,000 100,000 100,000 100,000 100,000 500,000
Note: Out year expenditures are estimates and subject to change
Out years
This project will enhancement streetlighting in neighborhoods where requested. Enhancements may include
additional poles and or changing the type of LED
Program provides funding for community requested street lighting enhancements.
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐ 73 ‐City of South San Francisco
Streets Projects
Bridge Preventative Maintenance Program - Grand Avenue Overpasses
New project request
Project Number st-NEW 18-04
Project Scope
Project Justification
Project Manager Robert Hahn
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Infrastructure Reserves172,000 172,000
Grant - BPMP528,000 528,000
-
-
Total Funding Sources- 700,000 - - - - 700,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management100,000 100,000
Preliminary Study -
Design600,000 600,000
Construction -
Contingency -
Total Expenditures- 700,000 - - - - 700,000
Note: Out year expenditures are estimates and subject to change
This project will conduct preventative maintenance on Grand Avenue overpasses.
State highway grant funds are available to pay the costs of the bridge preventative maintenance program.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 74 ‐City of South San Francisco
Streets Projects
El Camino Real Gateway Sign and Median Improvement (Noor to Spruce)
New project request
Project Number st-NEW 18-05
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Infrastructure Reserves500,000 500,000
-
-
-
Total Funding Sources- 500,000 - - - - 500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Project Management60,000 60,000
Preliminary Study -
Design60,000 60,000
Construction320,000 320,000
Contingency60,000 60,000
Total Expenditures- 500,000 - - - - 500,000
Note: Out year expenditures are estimates and subject to change
This project will replace the landscaped median including irrigational systems and vegetation and install a new
gateway sign on El Camino Real between Noor and Spruce Avenue. The project will replicate or complement the
Grand Boulevard design concepts.
This median landscaping is due for replacement and a new gateway sign will improve the appearance as motorist
enter and leave South San Francisco on El Camino Real.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 75 ‐City of South San Francisco
Streets Projects
South Linden Avenue Grade Separation
Project Number st1004
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Gas Tax150,000 150,000
Measure A32,924 32,924
-
-
Total Funding Sources182,924 - - - - - 182,924
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study3,722 179,202 182,924
Design -
Construction -
Contingency -
Total Expenditures3,722 179,202 - - - - 182,924
Note: Out year expenditures are estimates and subject to change
Balance Forward179,202
This project will provide coordination for the South Linden Grade Separation.
This is the last remaining at-grade Caltrain/Union Pacific railroad crossing in South San Francisco. Separating the
vehicles and trains will prevent crossing accidents and improve traffic flow.
Sam Bautista
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 76 ‐City of South San Francisco
Streets Projects
Citywide Sidewalk Gap Closure Project
Project Number st1402
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Grant - TOD Incentive357,000 357,000
Measure A175,000 175,000
-
-
Total Funding Sources532,000 - - - - - 532,000
TOD - Transient Oriented Development Incentive
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design148,700 148,700
Construction338,300 338,300
Contingency45,000 45,000
Total Expenditures148,700 383,300 - - - - 532,000
Note: Out year expenditures are estimates and subject to change
Balance Forward383,300
This project will construct sidewalks where there are gaps in the City's sidewalk system. These locations were
identified during the development of the City's Pedestrian Master Plan.
The project closes gaps in the existing pedestrian infrastructure, creating opportunities for increased pedestrian
trips between existing and future destinations, as well as dramatically increasing safety.
Program Management/Swinerton
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 77 ‐City of South San Francisco
Streets Projects
Grand Boulevard Project (Chestnut to Arroyo Way)
Project Number st1403
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Grants - OBAG TLC1,000,000 1,000,000
Measure A655,000 655,000
-
-
Total Funding Sources1,655,000 - - - - - 1,655,000
OBAG TLC - One Bay Area Grant, Transportation for Livable Communities.
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design305,387 - - - 305,387
Construction25,734 1,183,879 - - 1,209,613
Contingency140,000 140,000
Total Expenditures331,121 1,323,879 - - - - 1,655,000
Note: Out year expenditures are estimates and subject to change
Balance Forward1,323,879
This project will improve El Camino Real between Chestnut Avenue and Arroyo Way by installing enhanced
pedestrian crossings, with corner curb bulb outs and median refuges, expanded bus stop/waiting areas, and a new
landscaped median.
The project improves an important gateway to the City of South San Francisco and helps set the stage for planned
transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino
Real/Chestnut Avenue Area Plan.
TBD
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 78 ‐City of South San Francisco
Streets Projects
Linden Avenue Complete Streets (California to Aspen), Pedestrian & Bike Safety Improvements (phase 1)
Project Number st1601
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Measure A80,000 80,000
Grant - TDA400,000 400,000
-
-
Total Funding Sources480,000 - - - - - 480,000
TDA - Transportation Development Act
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design147,095 147,095
Construction214 302,691 302,905
Contingency30,000 30,000
Total Expenditures147,309 332,691 - - - - 480,000
Note: Out year expenditures are estimates and subject to change
Balance Forward332,691
The project will improve Linden Avenue from California Avenue to Aspen Avenue. Elements include new
interesection bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks,
ADA curb ramps, ped xings, median ped refuge islands, and installation of a Class II bike lane with signage.
Linden Avenue is identified in the Pedestrian Master Plan as a priority project. It is an integral part of the City's
Downtown Station Area Plan.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 79 ‐City of South San Francisco
Streets Projects
Update Pedestrian and Bicycle Master Plan
Project Number st1707
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Other - Developer Deposit250,000 250,000
-
-
-
Total Funding Sources250,000 - - - - - 250,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study250,000 250,000
Design -
Construction -
Contingency -
Total Expenditures- 250,000 - - - - 250,000
Note: Out year expenditures are estimates and subject to change
Balance Forward250,000
This project will update the Pedestrian and Bicycle Master Plans
Many of the projects listed in the current Pedestrian and Bicycle Master plans are completed. This project will
update the lists of projects and create conceptual designs to be competitive for future grant applications.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 80 ‐City of South San Francisco
Streets Projects
Grand Avenue Pedestrian Crossing Improvements
Project Number st1708
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund250,000 250,000
-
-
-
Total Funding Sources250,000 - - - - - 250,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design15,000 15,000
Construction200,000 200,000
Contingency35,000 35,000
Total Expenditures- 250,000 - - - - 250,000
Note: Out year expenditures are estimates and subject to change
Balance Forward250,000
Install flashing beacons at all crosswalks on Grand Avenue between Airport Blvd. and Walnut Ave.
Improve pedestrian safety on Grand Avenue.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐ 81 ‐City of South San Francisco
Traffic Projects
Traffic Projects
Proposed CIP FYs 2017‐19 ‐82 ‐City of South San Francisco
Traffic Projects
US-101 Produce Avenue Interchange [TIF #39]
New Appropriations Request
Project Number tr1404
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Traffic Impact Fees30,658 140,000 170,658
Grants - Measure A Hwy500,000 3,000,000 3,500,000
Gas Tax150,000 150,000
-
Total Funding Sources680,658 3,140,000 - - - - 3,820,658
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design532,971 67,029 600,000
Construction3,160,658 3,160,658
Contingency60,000 60,000
Total Expenditures532,971 3,287,687 - - - - 3,820,658
Note: Out year expenditures are estimates and subject to change
Balance Forward147,687
The ultimate project will construct a new interchange on US-101 at Produce Avenue. The interchange includes
constructing a new overcrossing connecting Utah Avenue on the east side of US-101 to San Mateo Avenue on the
west side of US-101. The project will improve access between 101 and Produce Avenue and Airport Boulevard.
This phase of the project consists of the Project Approval and Environmental Document (PA/ED). Future phases
will be final design and construction.
This will provide improved traffic circulation in the area and a much needed east/west connection over US-101 for
vehicles, bicycles, and pedestrians.
TBD
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐83 ‐City of South San Francisco
Traffic Projects
East of 101 Traffic Model Update
New Appropriations Request
Project Number tr1702
Project Scope
Project Justification
Project Manager Sam Bautista
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Traffic Impact Fees300,000 150,000 450,000
-
-
-
Total Funding Sources300,000 150,000 - - - - 450,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study123,694 326,306 450,000
Design -
Construction -
Contingency -
Total Expenditures123,694 326,306 - - - - 450,000
Note: Out year expenditures are estimates and subject to change
Balance Forward176,306
This project is to update the existing collection of data East of 101 Traffic Model to create new baseline information
and incorporate up to date planning information.
This project is needed to help City staff and developers with traffic analysis of the East of 101 area. The current
model is seven (7) years old and project traffic to 2040. This will also take into consideration residential land uses.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐84 ‐City of South San Francisco
Traffic Projects
Miscellaneous Traffic Improvements
New Appropriations Request
Project Number tr1704
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund75,000 75,000
Gas Tax75,000 75,000 75,000 75,000 75,000 375,000
-
-
Total Funding Sources75,000 75,000 75,000 75,000 75,000 75,000 450,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design -
Construction150,000 75,000 75,000 75,000 75,000 450,000
Contingency -
Total Expenditures- 150,000 75,000 75,000 75,000 75,000 450,000
Note: Out year expenditures are estimates and subject to change
Balance Forward75,000
Out years
This project is to address any traffic related issues in the City, such as striping, signs, traffic signals, etc.
This project's budget is to pay for any traffic related issues that arise from the Traffic Advisory Committee or as
needed.
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐85 ‐City of South San Francisco
Traffic Projects
Commercial and Spruce Signalized Intersection
New Project Request
Project Number tr-NEW 18-01
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Grant444,000 444,000
Measure A150,000 206,000 356,000
-
-
Total Funding Sources- 594,000 206,000 - - - 800,000
HSIP- Highway Safety Improvement Program.
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design115,000 115,000
Construction635,000 635,000
Contingency50,000 50,000
Total Expenditures- 115,000 685,000 - - - 800,000
Note: Out year expenditures are estimates and subject to change
Out years
This project will signalize the intersection at Spruce Avenue and Commerical Avenue.
This project will improve the intersection traffic flow to reduce the number of accidents and improve bicycle and
pedestrian safety.
TBD
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐86 ‐City of South San Francisco
Traffic Projects
Transportation Master Plan - Citywide Phases 1 and 2
New Project Request
Project Number tr-NEW 18-02
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund150,000 150,000 300,000
-
-
-
Total Funding Sources- 150,000 150,000 - - - 300,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study150,000 150,000 300,000
Design -
Construction -
Contingency -
Total Expenditures- 150,000 150,000 - - - 300,000
Note: Out year expenditures are estimates and subject to change
Out years
This project will create a transportation master plan citywide. Scope may incorporate other needs including corridor
studies and traffic optimization studies.
Analyze existing transportation system to determine existing level of service and needed improvements. The
Transportation Master Plan will be a component of the general plan update.
TBD
Project Funding and Expenditure Detail
Proposed CIP FYs 2017‐19 ‐87 ‐City of South San Francisco
Traffic Projects
Traffic Impact Fee Study
Project Number tr1013
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Traffic Impact Fees515,356 515,356
-
-
-
Total Funding Sources515,356 - - - - - 515,356
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study417,236 98,120 515,356
Design -
Construction -
Contingency -
Total Expenditures417,236 98,120 - - - - 515,356
Note: Out year expenditures are estimates and subject to change
Balance Forward98,120
This project will update the East of 101 Traffic Impact Fee.
The existing Traffic Impact Fee has not been updated since 2007. New projects to facilitate development in the
east of 101 area and more information about existing traffic impacts need to be incorporated into the existing fee.
Sam Bautista
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐88 ‐City of South San Francisco
Traffic Projects
West Orange Avenue/Centennial Way Pedestrian Beacon
Project Number tr1402
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Gas Tax150,000 150,000
Measure A44,700 44,700
-
-
Total Funding Sources194,700 - - - - - 194,700
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design45,615 9,276 54,891
Construction3,309 136,500 139,809
Contingency -
Total Expenditures48,924 145,776 - - - - 194,700
Note: Out year expenditures are estimates and subject to change
Balance Forward145,776
This project will construct flashing beacons on West Orange Avenue at Centennial Way.
The existing in-ground lights are in constant disrepair and the activation bollards frequently are hit by vehicles. This
project will install flashing overhead beacons and remove the in-ground lights.
TBD
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐89 ‐City of South San Francisco
Traffic Projects
Junipero Serra and King Drive Intersection Improvements
Project Number tr1501
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Grants - HSIP849,300 849,300
Measure A94,500 94,500
-
-
Total Funding Sources943,800 - - - - - 943,800
HSIP- Highway Safety Improvement Program.
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design220,624 220,624
Construction699,560 699,560
Contingency23,616 23,616
Total Expenditures943,800 - - - - - 943,800
Balance Forward -
This project will install signal mast arms and a speed feedback sign, realign medians, and update island and curb
ramps at the Junipero Serra and King Drive intersection.
This project will improve the intersection to reduce the number of accidents and improve bicycle and pedestrian
safety.
Program Management
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐90 ‐City of South San Francisco
Traffic Projects
South San Francisco Caltrain Station Pedestrian and Bicycle Underpass Planning Project
Project Number tr1503
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Grant - SR2T200,000 200,000
Measure A100,000 100,000
-
-
Total Funding Sources300,000 - - - - - 300,000
SR2T - Safe Route to Transit Grant
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study60,459 39,541 100,000
Design -
Construction200,000 200,000
Contingency -
Total Expenditures60,459 239,541 - - - - 300,000
Note: Out year expenditures are estimates and subject to change
Balance Forward239,541
This project will study the feasibility of segregating the pedestrian and bicycle tunnel from other planned
improvements at the South San Francisco Caltrain Station.
Overall station improvements are on hold. If the tunnel can be built in advance, the community will benefit from it
without having to wait for the improved station.
Patrick Caylao
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐91 ‐City of South San Francisco
Traffic Projects
Hickey Boulevard and Junipero Serra Boulevard Pedestrian and Intersection Safety Improvements
Project Number tr1601
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund80,000 80,000
-
-
-
Total Funding Sources80,000 - - - - - 80,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design80,000 80,000
Construction -
Contingency -
Total Expenditures80,000 - - - - - 80,000
Note: Out year expenditures are estimates and subject to change
Balance Forward-
The initial funding will bring the project to 35% design, helping the city secure grant funds to bring the project to
construction. The scope includes the design and installation of curb extensions, improved crosswalks, modification
of pedestrian pushbuttons, advanced pedestrian crossing signage, median refuges, and new sidewalks extending to
the Colma City Limits.
The project has been identified in the City's Pedestrian Master Plan as a top priority project.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐92 ‐City of South San Francisco
Traffic Projects
Oyster Point and East Grand Corridor Improvements (merged with tr1603)
Project Number tr1602
Project Scope
Project Justification
Project Manager Patrick Caylao
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Traffic Impact Fees1,200,000 1,200,000
-
-
-
Total Funding Sources1,200,000 - - - - - 1,200,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study12,929 87,071 100,000
Design11,409 1,088,591 1,100,000
Construction -
Contingency -
Total Expenditures24,338 1,175,662 - - - - 1,200,000
Note: Out year expenditures are estimates and subject to change
Note: Combined with tr1603
Balance Forward1,175,662
The project will design improvements at the East Grand Avenue/Gateway Avenue and East Grand Avenue/Forbes
Boulevard intersections.
As identified in the Traffic Improvement Plan (East of 101), the intersections as currently configured do not handle
traffic as efficiently as is needed.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐93 ‐City of South San Francisco
Traffic Projects
Sunshine Gardens Safety and Connectivity Improvement Program
Project Number tr1701
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
Grant - Measure A504,000 504,000
Measure A126,000 126,000
-
-
Total Funding Sources630,000 - - - - - 630,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study -
Design100,000 100,000
Construction484,000 484,000
Contingency46,000 46,000
Total Expenditures- 100,000 530,000 - - - 630,000
Note: Out year expenditures are estimates and subject to change
Balance Forward630,000
This project will install traffic safety measures for pedestrians and bicyclist including the installation of advanced
stop bars, high visibility ladder crosswalks, median pedestrian refuge islands, advanced yield lines, edge lines, and
new ADA compliant curb ramps, and a Class 3 bikeway along on Miller Avenue, Evergreen Drive and Holly
Avenue.
This project was identified in the Pedestrian and Bicycle Master Plan.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐94 ‐City of South San Francisco
Traffic Projects
Avalon-Brentwood Park Neighborhood Traffic Study
Project Number tr1703
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total
General Fund100,000 100,000
-
-
-
Total Funding Sources100,000 - - - - - 100,000
Expenditures Prior Years Exp
Estimated Exp
FY 2017-18
Estimated Exp
FY 2018-19
Estimated Exp
FY 2019-20
Estimated Exp
FY 2020-21
Estimated Exp
FY 2021-22 Total
Preliminary Study668 99,332 100,000
Design -
Construction -
Contingency -
Total Expenditures668 99,332 - - - - 100,000
Note: Out year expenditures are estimates and subject to change
Balance Forward99,332
This project will analyze the traffic circulation within the Avalon-Brentwood Park neighborhood.
The Avalon-Brentwood neighborhood was chosen for this pilot traffic study due to the large number of Traffic
Advisory Committee requests to addresses speeding in the neighborhood. This project will measure and analyze
traffic circulation due to the installation of traffic calming devices in the neighborhood.
Project Funding and Expenditure Detail
Out years
Proposed CIP FYs 2017‐19 ‐95 ‐City of South San Francisco
Appendices
Appendices
Proposed CIP FYs 2017‐19 ‐ 96 ‐City of South San Francisco
Appendix 1: Summary by Project Type
Proj. Number Existing
Project Title Remaing
Appropriation FY17‐18 FY18‐19
pf1506xSign Hill Generator Replacement152,330 200,000 ‐
pf1602x HVAC Replacements Citywide 279,976 ‐ ‐
pf1609x Magnolia Senior Center and Siebecker Center Parking Lot
Resurfacing (merged with pf1610)150,000 100,000 ‐
pf1703xEnergy Savings Program50,000 ‐ ‐
pf1704xTraining Tower Maintenance318,500 ‐ ‐
pf1705xCity Hall Security Upgrades (Formerly City Hall Modernizati ‐ 225,000 ‐
pf1707xCommunity Civic Campus1,800,775 5,803,443 8,668,000
pf‐NEW 18‐01Parking Garage Number 2 ‐ 290,000 800,000
pf‐NEW 18‐02Brentwood Parking Lot Improvements ‐ 106,880 519,000
pf‐NEW 18‐03Upgrades to Main Library Auditorium Exit ‐ 145,000 ‐
pf‐NEW 18‐04City Hall Roof Replacement ‐ 212,520 266,280
pf‐NEW 18‐05Fire Station 64 Dormitory and Bathroom Remodel ‐ 90,000 414,000
pf‐NEW 18‐06Orange Memorial Park Pool Renovation ‐ 2,090,000 5,382,500
Subtotal Public Facilities Projects 2,752,000 9,263,000 16,050,000
pk1402x Orange Memorial Park Sports Field Renovation (formerly
Grandstand Conversion)86,800 813,200 3,150,000
pk1502x Alta Loma Park Playground Renovation & Pathway
Improvements 230,725 ‐ ‐
pk1701xGateway Monument Signs (Merged with pk1503)479,112 ‐ ‐
pk1702xSign Hill Improvements100,000 ‐ ‐
pk‐NEW 18‐01City Hall Landscape Area Master Plan ‐ 45,000 ‐
pk‐NEW 18‐02Urban Forest Master Plan ‐ 70,000 ‐
pk‐NEW 18‐03Sellick Park Renovation Project ‐ 142,500 977,500
pk‐NEW 18‐04Buri Buri Park Baseball and Basketball Court Improvements ‐ 50,000 270,000
pk‐NEW 18‐05Avalon Park Improvements ‐ 40,000 216,000
pk‐NEW 18‐06Gardiner Park Playground Replacement ‐ 65,000 345,000
pk‐NEW 18‐07Hillside School Soccer Field Renovations ‐ 38,800 210,400
pk‐NEW 19‐01OMP Expansion ‐ ‐ 925,000
pk‐NEW 20‐01Alta Loma Baseball Field Renovation ‐ ‐ ‐
pk‐NEW 20‐02Alta Loma Park Tennis Court and Landscaping ‐ ‐ ‐
pk‐NEW 20‐03Southwood Field Renovation ‐ ‐ ‐
pk‐NEW 20‐04Newmann & Gibbs Playground Replacement ‐ ‐ ‐
pk‐NEW 20‐05Westborough Park Pathways ‐ ‐ ‐
pk‐NEW 20‐06Dundee Park Improvements ‐ ‐ ‐
Subtotal Parks Projects 897,000 1,265,000 6,094,000
sd1401xStorm Water Trash Capture Devices263,500 ‐ ‐
sd1602xShaw Road Storm line By‐Pass74,835 ‐ ‐
sd1603xGreen Infrastructure Planning Study191,450 (150,000) ‐
sd1701x Storm Drain Evaluation and Improvements 158,459 ‐ ‐
sd‐NEW 18‐01OMP Storm Capture Project ‐ 2,500,000 3,000,000
sd‐NEW 18‐02Valverde Storm Drain Repair ‐ 80,000 ‐
sd‐NEW 18‐03Newman Storm Drain Repair ‐ 150,000 ‐
Subtotal Storm Drain Projects 688,000 2,580,000 3,000,000
ss1009xSanitary Sewer Rehabilitation664,300 1,750,000 1,575,000
ss1205xWQCP Solar Photovoltaic System1,191,482 ‐ ‐
ss1301xWet Weather and Digester Improvements Project7,610,709 15,600,000 26,273,400
ss1307xPlant‐Wide Industrial Re‐Coating Program664,537 1,000,000 1,750,000
ss1502x Pump Station #4 Force Main Design/Contingency Pipes
Under Utah Avenue 3,669,696 ‐ 3,500,000
ss1503xVactor‐Sweeper Waste Receiving Station Improvements50,241 200,000 400,000
ss1601xSodium Hypochlorite Storage Tank Replacement Project 298,506 700,000 ‐
Proposed CIP FYs 2017‐19 ‐ 97 ‐City of South San Francisco
Appendix 1: Summary by Project Type
Proj. Number Existing
Project Title Remaing
Appropriation FY17‐18 FY18‐19
ss1602x Sewer Pump Station No. 9 Variable Frequency Drive (VFD)
Replacement 150,000 100,000 ‐
ss1701x Water Quality Control Plant Maintenance Building Roof
Replacement 49,732 200,000 ‐
ss1702xPump Station #2 Upgrade300,000 ‐ 2,200,000
ss1703x Water Quality Control Plant Secondary Clarifiers No. 1 and
2 Rehabilitation 889,732 (490,000) ‐
ss1704x Water Quality Control Plant Effluent Storage Basin Liner
Replacement 48,265 480,000 ‐
ss1705x Water Quality Control Plant Switchgear and Cogeneration
Controls Upgrade 677,900 ‐ 3,000,000
ss‐NEW 18‐01Sewer Master Plan ‐ 500,000 ‐
ss‐NEW‐18‐02Sea Level Rise Study and Planning at WQCP ‐ 600,000 500,000
Subtotal Sanitary Sewer Projects 16,265,000 20,640,000 39,198,000
st1004xSouth Linden Avenue Grade Separation179,202 ‐ ‐
st1204xUnderground Utility District ‐ Rule 20A33,864 ‐ 250,000
st1301xSouth Airport Boulevard Bridge Replacement2,947,344 1,067,330 542,179
st1402xCitywide Sidewalk Gap Closure Project383,300 ‐ ‐
st1403xGrand Boulevard Project (Chestnut to Arroyo Way)1,323,879 ‐ ‐
st1502xGrand Boulevard Project (Kaiser Way to McLellan Drive)25,928 3,491,000 ‐
st1601x Linden Avenue Complete Streets (California to Aspen),
Pedestrian & Bike Safety Improvements (phase 1)332,691 ‐ ‐
st1602x Linden Avenue/Spruce Avenue Traffic Calming
Improvements (phase 2)100,208 868,000 ‐
st1603xCaltrain Station Enhancements1,444,483 2,000,000 ‐
st1605xSpruce Avenue Pedestrian Safety Improvements Project139,000 40,600 ‐
st1702x Underground Utilities District (UUD) Rule 20A for
Antoinette Lane ‐ 365,000 ‐
st1703xBridge Preventative Maintenance Program64,942 100,000 ‐
st1705xStreet Rehabilitation Program2,927,000 3,000,000 1,577,000
st1707xUpdate Pedestrian and Bicycle Master Plan 250,000 ‐ ‐
st1708xGrand Avenue Pedestrian Crossing Improvements 250,000 ‐ ‐
st‐NEW 18‐01Grand Avenue Streetscape ‐ 367,500 ‐
st‐NEW 18‐02Replace ECR/West Orange Community Sign ‐ 50,000 ‐
st‐NEW 18‐03Street Lighting Enhancement Program ‐ 100,000 100,000
st‐NEW 18‐04 Bridge Preventative Maintenance Program ‐ Grand
Avenue Overpasses ‐ 700,000 ‐
st‐NEW 18‐05 El Camino Real Gateway Sign and Median Improvement
(Noor to Spruce)‐ 500,000 ‐
Subtotal Streets Projects 10,402,000 12,649,000 2,469,000
tr1013xSouth Linden Avenue Grade Separation98,120 ‐ ‐
tr1402xWest Orange Avenue/Centennial Way Pedestrian Beacon145,776 ‐ ‐
tr1404xUS‐101 Produce Avenue Interchange [TIF #39]147,687 3,140,000 ‐
tr1501xJunipero Serra and King Drive Intersection Improvements ‐ ‐ ‐
tr1503x South San Francisco Caltrain Station Pedestrian and
Bicycle Underpass Planning Project 239,541 ‐ ‐
tr1601x Hickey Boulevard and Junipero Serra Boulevard
Pedestrian and Intersection Safety Improvements ‐ ‐ ‐
tr1602x Oyster Point and East Grand Corridor Improvements
(merged with tr1603)1,175,662 ‐ ‐
tr1701x Sunshine Gardens Safety and Connectivity Improvement
Program 630,000 ‐ ‐
tr1702xEast of 101 Traffic Model Update176,306 150,000 ‐
tr1703xAvalon‐Brentwood Park Neighborhood Traffic Study99,332 ‐ ‐
tr1704xMiscellaneous Traffic Improvements75,000 75,000 75,000
Proposed CIP FYs 2017‐19 ‐ 98 ‐City of South San Francisco
Appendix 1: Summary by Project Type
Proj. Number Existing
Project Title Remaing
Appropriation FY17‐18 FY18‐19
tr‐NEW 18‐01Commercial and Spruce Signalized Intersection ‐ 594,000 206,000
tr‐NEW 18‐02Transportation Master Plan ‐ Citywide Phases 1 and 2 ‐ 150,000 150,000
Subtotal Traffic Projects 2,787,000 4,109,000 431,000
Total33,791,000 50,506,000 67,242,000
Proposed CIP FYs 2017‐19 ‐ 99 ‐City of South San Francisco
Appendix 2: Summary by Funding Source
NumberTitle Remaing
Appropriation
FY17‐18
Appropriation
Requests
FY18‐19
Appropriation
Requests
Park Land Acquisition Fund
pk‐NEW 18‐03Sellick Park Renovation Project ‐ 142,500 977,500
pk‐NEW 18‐04Buri Buri Park Baseball and Basketball Court Improveme ‐ 50,000 270,000
pk‐NEW 18‐05Avalon Park Improvements ‐ 40,000 216,000
Subtotal Park Land Acquisition Fund ‐ 233,000 1,464,000
Gax Tax
st1004South Linden Avenue Grade Separation150,000 ‐ ‐
st1204Underground Utility District ‐ Rule 20A33,864 ‐ 250,000
st1705Street Rehabilitation Program ‐ ‐ 400,000
st‐NEW 18‐03Street Lighting Enhancement Program ‐ 100,000 100,000
tr1402 West Orange Avenue/Centennial Way Pedestrian
Beacon 145,776 ‐ ‐
tr1404US‐101 Produce Avenue Interchange [TIF #39]147,687 ‐ ‐
tr1704Miscellaneous Traffic Improvements ‐ 75,000 75,000
Subtotal Gas Tax Funds 477,000 175,000 825,000
General Fund
pf1602HVAC Replacements Citywide279,976 ‐ ‐
pf1609 Magnolia Senior Center and Siebecker Center Parking
Lot Resurfacing (merged with pf1610)150,000 100,000 ‐
pf1703Energy Savings Program50,000 ‐ ‐
pf1704Training Tower Maintenance236,964 ‐ ‐
pf1705 City Hall Security Upgrades (Formerly City Hall
Modernization)‐ 225,000 ‐
pf‐NEW 18‐02Brentwood Parking Lot Improvements ‐ 106,880 519,000
pf‐NEW 18‐03Upgrades to Main Library Auditorium Exit ‐ 145,000 ‐
pf‐NEW 18‐04City Hall Roof Replacement ‐ 212,520 266,280
pf‐NEW 18‐05Fire Station 64 Dormitory and Bathroom Remodel ‐ 90,000 414,000
pk1701Gateway Monument Signs (Merged with pk1503)229,112 ‐ ‐
pk1702Sign Hill Improvements100,000 ‐ ‐
sd1602Shaw Road Storm line By‐Pass ‐ ‐ ‐
sd1701Storm Drain Evaluation and Improvements158,459 ‐ ‐
sd‐NEW 18‐02Valverde Storm Drain Repair ‐ 80,000 ‐
st1603Caltrain Station Enhancements49,483 ‐ ‐
st1605Spruce Avenue Pedestrian Safety Improvements Project 139,000 40,600 ‐
st1702 Underground Utilities District (UUD) Rule 20A for
Antoinette Lane ‐ ‐ ‐
st1708Grand Avenue Pedestrian Crossing Improvements 250,000 ‐ ‐
st‐NEW 18‐02Replace ECR/West Orange Community Sign ‐ 50,000 ‐
tr1601 Hickey Boulevard and Junipero Serra Boulevard
Pedestrian and Intersection Safety Improvements ‐ ‐ ‐
tr1703Avalon‐Brentwood Park Neighborhood Traffic Study99,332 ‐ ‐
tr1704Miscellaneous Traffic Improvements75,000 ‐ ‐
tr‐NEW 18‐02Transportation Master Plan ‐ Citywide Phases 1 and 2 ‐ 150,000 150,000
Subtotal General Funds 1,817,000 1,200,000 1,349,000
Grant Funds
st1301South Airport Boulevard Bridge Replacement2,609,284 1,067,330 ‐
st1402Citywide Sidewalk Gap Closure Project225,787 ‐ ‐
Proposed CIP FYs 2017‐19 ‐ 100 ‐City of South San Francisco
Appendix 2: Summary by Funding Source
NumberTitle Remaing
Appropriation
FY17‐18
Appropriation
Requests
FY18‐19
Appropriation
Requests
st1403Grand Boulevard Project (Chestnut to Arroyo Way)707,819 ‐ ‐
st1502Grand Boulevard Project (Kaiser Way to McLellan Drive ‐ 1,991,000 ‐
st1601 Linden Avenue Complete Streets (California to Aspen),
Pedestrian & Bike Safety Improvements (phase 1)252,691 ‐ ‐
st1602 Linden Avenue/Spruce Avenue Traffic Calming
Improvements (phase 2)‐ 868,000 ‐
st‐NEW 18‐04 Bridge Preventative Maintenance Program ‐ Grand
Avenue Overpasses ‐ 528,000 ‐
tr1404US‐101 Produce Avenue Interchange [TIF #39]‐ 3,000,000 ‐
tr1501Junipero Serra and King Drive Intersection Improvemen ‐ ‐ ‐
tr1503 South San Francisco Caltrain Station Pedestrian and
Bicycle Underpass Planning Project 200,000 ‐ ‐
tr1701 Sunshine Gardens Safety and Connectivity
Improvement Program 504,000 ‐ ‐
tr‐NEW 18‐01Commercial and Spruce Signalized Intersection ‐ 444,000 ‐
Subtotal Grant Funds 4,500,000 7,898,000 ‐
Infrastructure Reserve Funds
pk1502 Alta Loma Park Playground Renovation & Pathway
Improvements 230,725 ‐ ‐
st1603Caltrain Station Enhancements1,300,000 1,600,000 ‐
st1703Bridge Preventative Maintenance Program64,942 100,000 ‐
st‐NEW 18‐01Grand Avenue Streetscape ‐ 367,500 ‐
st‐NEW 18‐04 Bridge Preventative Maintenance Program ‐ Grand
Avenue Overpasses ‐ 172,000 ‐
st‐NEW 18‐05 El Camino Real Gateway Sign and Median
Improvement (Noor to Spruce)‐ 500,000 ‐
Subtotal Infrastructure Reserve Funds 1,596,000 2,740,000 ‐
Measure A Funds
st1004South Linden Avenue Grade Separation29,202 ‐ ‐
st1301South Airport Boulevard Bridge Replacement338,060 ‐ 542,179
st1402Citywide Sidewalk Gap Closure Project157,513 ‐ ‐
st1403Grand Boulevard Project (Chestnut to Arroyo Way)616,060 ‐ ‐
st1502Grand Boulevard Project (Kaiser Way to McLellan Drive25,928 1,500,000 ‐
st1601
Linden Avenue Complete Streets (California to Aspen),
Pedestrian & Bike Safety Improvements (phase 1)80,000 ‐ ‐
st1602
Linden Avenue/Spruce Avenue Traffic Calming
Improvements (phase 2)100,208 ‐ ‐
st1705Street Rehabilitation Program ‐ ‐ 510,000
tr1402
West Orange Avenue/Centennial Way Pedestrian
Beacon ‐ ‐ ‐
tr1501Junipero Serra and King Drive Intersection Improvemen ‐ ‐ ‐
tr1503
South San Francisco Caltrain Station Pedestrian and
Bicycle Underpass Planning Project 39,541 ‐ ‐
tr1701
Sunshine Gardens Safety and Connectivity
Improvement Program 126,000 ‐ ‐
tr‐NEW 18‐01Commercial and Spruce Signalized Intersection ‐ 150,000 206,000
Subtotal Measure A Funds 1,513,000 1,650,000 1,258,000
Proposed CIP FYs 2017‐19 ‐ 101 ‐City of South San Francisco
Appendix 2: Summary by Funding Source
NumberTitle Remaing
Appropriation
FY17‐18
Appropriation
Requests
FY18‐19
Appropriation
Requests
Measure W Funds
pf1707Community Civic Campus1,800,775 5,803,443 8,668,000
st1702 Underground Utilities District (UUD) Rule 20A for
Antoinette Lane ‐ 365,000 ‐
st1705Street Rehabilitation Program2,927,000 3,000,000 667,000
Subtotal Measure W Funds 4,728,000 9,168,000 9,335,000
Other Funds
pf1506Sign Hill Generator Replacement152,330 ‐ ‐
pf1506Sign Hill Generator Replacement ‐ 200,000 ‐
pf1703Energy Savings Program ‐ ‐ ‐
pf1704Training Tower Maintenance81,536 ‐ ‐
pf1707Community Civic Campus ‐ ‐ ‐
pf‐NEW 18‐01Parking Garage Number 2 ‐ 290,000 800,000
pk1701Gateway Monument Signs (Merged with pk1503)250,000 ‐ ‐
pk‐NEW 18‐01City Hall Landscape Area Master Plan ‐ 45,000 ‐
pk‐NEW 18‐02Urban Forest Master Plan ‐ 70,000 ‐
sd1401Storm Water Trash Capture Devices263,500 ‐ ‐
sd‐NEW 18‐01OMP Storm Capture Project ‐ 2,500,000 3,000,000
ss1301Wet Weather and Digester Improvements Project7,610,709 13,800,000 24,800,000
st1603Caltrain Station Enhancements95,000 400,000 ‐
st1707Update Pedestrian and Bicycle Master Plan 250,000 ‐ ‐
Subtotal Other Funds 8,703,000 17,305,000 28,600,000
Park‐in‐Lieu Fees
pf‐NEW 18‐06Orange Memorial Park Pool Renovation ‐ 2,090,000 5,382,500
pk1402 Orange Memorial Park Sports Field Renovation
(formerly Grandstand Conversion)86,800 813,200 3,150,000
pk‐NEW 18‐06Gardiner Park Playground Replacement ‐ 65,000 345,000
pk‐NEW 18‐07Hillside School Soccer Field Renovations ‐ 38,800 210,400
pk‐NEW 19‐01OMP Expansion ‐ ‐ 925,000
pk‐NEW 20‐01Alta Loma Baseball Field Renovation ‐ ‐ ‐
pk‐NEW 20‐02Alta Loma Park Tennis Court and Landscaping ‐ ‐ ‐
pk‐NEW 20‐03Southwood Field Renovation ‐ ‐ ‐
pk‐NEW 20‐04Newmann & Gibbs Playground Replacement ‐ ‐ ‐
pk‐NEW 20‐05Westborough Park Pathways ‐ ‐ ‐
pk‐NEW 20‐06Dundee Park Improvements ‐ ‐ ‐
Subtotal Park‐in‐Lieu Fees 87,000 3,007,000 10,013,000
San Bruno/NBSU Funds
ss1205WQCP Solar Photovoltaic System320,782 ‐ ‐
ss1301Wet Weather and Digester Improvements Project ‐ 484,560 396,639
ss1307Plant‐Wide Industrial Re‐Coating Program176,077 264,900 463,575
ss1307Plant‐Wide Industrial Re‐Coating Program24,330 36,600 64,050
ss1503Vactor‐Sweeper Waste Receiving Station Improvements 13,502 53,750 107,500
ss1601 Sodium Hypochlorite Storage Tank Replacement
Project 80,400 188,440 ‐
ss1701 Water Quality Control Plant Maintenance Building
Roof Replacement 13,428 53,840 ‐
Proposed CIP FYs 2017‐19 ‐ 102 ‐City of South San Francisco
Appendix 2: Summary by Funding Source
NumberTitle Remaing
Appropriation
FY17‐18
Appropriation
Requests
FY18‐19
Appropriation
Requests
ss1703 Water Quality Control Plant Secondary Clarifiers No. 1
and 2 Rehabilitation 239,528 (131,908) ‐
ss1704 Water Quality Control Plant Effluent Storage Basin
Liner Replacement 13,033 129,200 ‐
ss1705 Water Quality Control Plant Switchgear and
Cogeneration Controls Upgrade 182,535 ‐ 807,600
ss‐NEW‐18‐02Sea Level Rise Study and Planning at WQCP ‐ 161,520 134,600
Subtotal San Bruno/NBSU Funds 1,064,000 1,241,000 1,974,000
Sewer Enterprise Funds
ss1009Sanitary Sewer Rehabilitation664,300 1,750,000 1,575,000
ss1205WQCP Solar Photovoltaic System870,700 ‐ ‐
ss1301Wet Weather and Digester Improvements Project ‐ 1,315,440 1,076,761
ss1307Plant‐Wide Industrial Re‐Coating Program464,129 698,500 1,222,375
ss1502 Pump Station #4 Force Main Design/Contingency Pipes
Under Utah Avenue 3,669,696 ‐ 3,500,000
ss1503Vactor‐Sweeper Waste Receiving Station Improvements 36,739 146,250 292,500
ss1601 Sodium Hypochlorite Storage Tank Replacement
Project 218,106 511,560 ‐
ss1602 Sewer Pump Station No. 9 Variable Frequency Drive
(VFD) Replacement 150,000 100,000 ‐
ss1701 Water Quality Control Plant Maintenance Building
Roof Replacement 36,304 146,160 ‐
ss1703 Water Quality Control Plant Secondary Clarifiers No. 1
and 2 Rehabilitation 650,204 (358,092) ‐
ss1704 Water Quality Control Plant Effluent Storage Basin
Liner Replacement 35,232 350,800 ‐
ss1705 Water Quality Control Plant Switchgear and
Cogeneration Controls Upgrade 495,365 ‐ 2,192,400
ss‐NEW 18‐01Sewer Master Plan ‐ 500,000 ‐
ss‐NEW‐18‐02Sea Level Rise Study and Planning at WQCP ‐ 438,480 365,400
Subtotal Sewer Enterprise Funds 7,291,000 5,599,000 10,224,000
Sewer Impact Fee Funds
ss1702Pump Station #2 Upgrade300,000 ‐ 2,200,000
Subtotal Sewer Impact Fee Funds300,000 ‐ 2,200,000
Storm Water Funds
sd1401Storm Water Trash Capture Devices ‐ ‐ ‐
sd1602Shaw Road Storm line By‐Pass74,835 ‐ ‐
sd1603Green Infrastructure Planning Study191,450 (150,000) ‐
sd‐NEW 18‐03Newman Storm Drain Repair ‐ 150,000 ‐
Subtotal Storm Water Funds 266,000 ‐ ‐
Traffic Impact Fee Funds
tr1013South Linden Avenue Grade Separation98,120 ‐ ‐
tr1404US‐101 Produce Avenue Interchange [TIF #39]‐ 140,000 ‐
tr1602 Oyster Point and East Grand Corridor Improvements
(merged with tr1603)1,175,662 ‐ ‐
tr1702East of 101 Traffic Model Update176,306 150,000 ‐
Subtotal Traffic Impact Fee Funds 1,450,000 290,000 ‐
Total 33,791,000 50,506,000 67,242,000
Proposed CIP FYs 2017‐19 ‐ 103 ‐City of South San Francisco