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Home My WebLink About2017-05-31 e-packet@6:00Wednesday, May 31, 2017 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Special City Council Special Meeting Agenda May 31, 2017Special City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, May 31, 2017, at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call to Order. Roll Call. Agenda Review. Public Comments - comments are limited to items on the Special Meeting Agenda. ADMINISTRATIVE BUSINESS Report regarding study session for Fiscal Years 2017-2019 Proposed Biennial Operating Budget. (Richard Lee, Director of Finance) 1. Study session for the proposed Capital Improvement Program for Fiscal Years 2017-19. (Justin Lovell, Public Works Administrator) 2. CLOSED SESSION Closed Session: Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Property: Former PUC Parcels: Parcel A1 (APN 011322030); Parcel A2a (APN 011326030, 093331070 & 093331080); Parcel A3 (APN 011312050) Negotiating Parties: City of South San Francisco and Oversight Board to the Successor Agency to the former Redevelopment Agency Negotiations: Review Price and Terms. City Negotiators: Marian Lee and Alex Greenwood 3. Adjournment. Page 2 City of South San Francisco Printed on 5/31/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. Report regarding study session for Fiscal Years 2017-2019 Proposed Biennial Operating Budget.(Richard Lee, Director of Finance) RECOMMENDATION No formal action is required.Staff requests that the City Council provide direction to shape the Fiscal Years (FY) 2017-2019 Biennial Operating Budget. BACKGROUND/DISCUSSION The Budget Standing Committee (BSC)of the City Council,comprised of Mayor Pradeep Gupta and Vice Mayor Liza Normandy,provided direction to staff at a study session of the FY 2017-19 Operating Budget on May 3, 2017. The FY 2017-19 Proposed Biennial Operating Budget reflects BSC direction and comments. The FY 2017-19 marks a strategic shift in the City’s previous practice of preparing,studying and presenting a one year operating budget cycle.Transitioning to a biennial operating budget cycle yields a greater work output over the same period of budget development,and provides a more informed look at trends beyond the proposed operating budget year.Staff recommends that the City implement a two year cycle that alternates focus between the operating budget and capital improvement program,a practice that is followed by comparable local government agencies.Following this practice,the focus for FY 2017-18 is the City’s operating budget,which will include reviewing service delivery, operating costs and recurring revenue trends. While the FY 2017-19 Biennial Operating Budget will provide a two year look,the resolution that will be presented to the City Council in June 2017 will only appropriate funds for FY 2017-18.Staff recommends that the FY 2018-19 projected revenues and expenditures be considered and adopted as a Business Plan. What follows is a discussion of overall operating budget trends,including trends in major recurring revenues, notable one-time revenues,changes in personnel or other operating costs and notable one-time budget appropriations. General Fund The General Fund is the City’s primary operating fund,serving as the funding source for City Administration, Police,Fire,Library and Parks and Recreation services.Changes in principal General Fund Revenue types are discussed in detail below. General Fund Revenues Overall,General Fund total revenues are projected to increase by $5.5 million in FY 2017-18 compared to the FY 2016-17 Adopted Budget and increase an additional $6.9 million in FY 2018-19.The additional revenues are driven by the budget assumptions detailed below. Property Tax +$1.4 million | +$590,000 Excluding revenues from excess Educational Revenue Augmentation Fund (ERAF),Property Tax revenues are projected to increase by $1.4 million over the FY 2016-17 Adopted Budget,and an additional $590,000 in FYCity of South San Francisco Printed on 5/30/2017Page 1 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. projected to increase by $1.4 million over the FY 2016-17 Adopted Budget,and an additional $590,000 in FY 2018-19.The trend is largely driven by a 4.5 percent increase in current year secured property taxes,while the growth trend is expected to slightly taper to three percent in FY 2018-19. Sales Tax +$2.3 million | +$536,500 Sales Tax revenues are projected to increase from $23.1 million to $25.4 million in FY 2017-18.This is largely due to greater than anticipated revenues from Measure W,a transactions and use tax approved by South San Francisco voters in November 2015.Prior to implementation of the tax,Measure W was projected to bring in $7.0 million in revenue.Based on current estimates from the City’s Sales Tax advisor,FY 2017-18 Measure W revenues are projected to be $9.3 million, and $9.4 million in FY 2018-19. Transient Occupancy Tax (TOT) +$1.7 million | +$1.0 million Revenues from Transient Occupancy Taxes (TOT)are driven by tourism trends in the San Francisco Bay Area. Current trends indicate vibrant tourism,record breaking passenger traffic at San Francisco International Airport (SFO),high average hotel room rates and high average occupancy rates.New hotels that are scheduled to open over the next two years are projected to increase Transient Occupancy Tax revenues by $2.7 million over the FY 2016-17 Adopted Budget. Permit Revenues +$820,800 | $2.8 million The pace and magnitude of development in South San Francisco is manifest through its permit revenues,which reflect several large developments that are expected to enter the permit issuance phase over the next two years. FY 2017-18 revenues are projected to increase by $820,000 above the current fiscal year,while FY 2018-19 revenues are projected to be $3.7 million more than the current fiscal year. Use of Money and Property +$2.2 million | +$49,200 The Use of Money and Property revenue category reflects $4.5 million in one-time funds that the City is projected to receive from land conveyance to a developer over the next two years. General Fund Expenditures FY 2017-18 General Fund Expenditures are projected to be $3.0 million more than the current year adopted budget,and an additional $5.8 million more in FY 2018-19.The primary drivers of operating cost trends are discussed in detail by operating department below. City Council +$53,900 | +$20,200 City Council FY 2018-19 budget appropriations are projected to increase as a result of an increase in the monthly stipend from $500 to $1000 per month beginning December 2018. The City Council FY 2017-19 Proposed Biennial Operating Budget will include a separate program for Community Outreach.The Community Outreach Program brings together residents,businesses and advocacy groups in order to assist the elderly,persons with special needs,disadvantaged youth,veterans and members of the military.This year,the City anticipates forming a Community Outreach standing subcommittee of the City Council that will be charged with receiving and appropriating grants funds received in a manner consistent with the Community Outreach Program. City Clerk ($9,400) | +$150,100 Staff projects the cost of the November 2018 election to be $125,000 based on prior elections.The County of City of South San Francisco Printed on 5/30/2017Page 2 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. Staff projects the cost of the November 2018 election to be $125,000 based on prior elections.The County of San Mateo recently transitioned to an all-mail ballot, which should mitigate the cost of the election. City Manager ($15,000) | ($125,200) The FY 2017-19 Operating Budget reflects staffing changes in the City Manager’s Office that add and remove various classifications that are detailed in its Position Listing and Budget Summary which result in a net savings compared to payroll costs included in the FY 2016-17 Adopted Budget. Staff asks that the City Council consider $100,000 in budget appropriations for the New Markets Tax Credits Program,which incentivizes community development and economic growth through the use of tax credits that attract private investment to distressed communities. Finance Department +$103,000 | ($86,700) While the inclement weather in 2016 served to replenish the state’s water reservoirs and catalyze emergence from the drought,the Finance Department office was subjected to multiple instances of flooding.The flood damage displaced Finance staff members and disrupted business operations for multiple days.Staff requests $50,000 in one-time budget appropriations to redesign the Finance Department office to a space that enhances the ability to deliver high quality customer service,maximizes space efficiency and mitigates damage from subsequent bouts of inclement weather.The appropriations also include the cost to procure new office furniture. The FY 2017-18 Proposed Operating Budget also includes $150,000 in one-time appropriations for an independent professional consulting services firm to conduct a comprehensive review of the services provided by the South San Francisco Fire Department,including ambulance services,code enforcement,fire prevention, disaster preparedness, and fire suppression. Non-Departmental +$142,000 | ($108,500) In FY 2016-17,the City Council approved $125,000 in budget appropriations to provide funding for safety program consulting services.The strategic initiative serves to address factors contributing to the City’s high rate of workers’compensation and other safety-related claims.The FY 2017-18 Proposed Operating Budget includes an additional $125,000 to complete the second year of the strategic initiative.The Human Resources Department will present the contract to the City Council for consideration within the next 30 days. The FY 2017-19 Proposed Operating Budget also includes $60,000 each year for ongoing grant consulting services.The scope of services includes keeping the City abreast of grant opportunities at the local,state and federal levels in order to support the City’s various capital and programmatic efforts.Staff from the City Manager’s Office will present the contract to the City Council for consideration within the next 30 days. Human Resources Department +$159,000 | ($84,900) The FY 2016-17 Adopted Budget includes appropriations for recruitment expenses in the amount of $2,500, while the actual projected expenses are $35,133.Staff requests $60,000 in one-time funds for the cost of recruitment search firm services for executive and other key/hard-to-fill positions.This need is critical given the number of department heads that are eligible to retire. Budget appropriations in the amount of $52,500 are included in the Human Resources FY 2017-18 Proposed Operating Budget to support the City’s Succession Development Program.The appropriations would cover the cost of Lunch-and-Learn sessions,Career Development classes,creation of a Leadership Academy and additional summer internship slots.Staff also requests $60,300 in one-time funds to provide critical support City of South San Francisco Printed on 5/30/2017Page 3 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. additional summer internship slots.Staff also requests $60,300 in one-time funds to provide critical support services for the human capital management system implementation process. Economic and Community Development ($3.2 million) | $2.0 million Staff requests that $183,100 in budget be appropriated to fund a Building Plan Reviewer.The Building Division has reviewed the pipeline of construction projects that will submit plans,going through the early entitlements and planning review stages,and/or in the pre-construction phases.The projected permit revenue will offset the salary of the Building Plan Reviewer.Having an in-house reviewer who can monitor and peer review the work of plan check consultants as well as reviewing plans in house will provide the City with the management necessary to review all plans in a timely manner. ECD Staff requests to upgrade 1.0 FTE Permit Technician to a Senior Permit Technician classification at an annual cost difference of $15,100.The Senior Permit technician will provide a higher level of knowledge and experience than the Permit Technician classification.This position will work with minimal supervision from the Building Official and requires the exercise of independent judgment.The Senior Permit Technician will provide the public with critical information about City procedures related to permit tracking and routing,and calculating fees.The position will also create a succession and development path for Permit Technicians throughout the City and aligns with the Succession Development efforts supported by the City Manager and City Council. ECD Staff also asks that the City Council consider upgrading 1.0 FTE Senior Planner to a Principal Planner classification.With more complex projects and policy analysis pending,there is a dire need for this position. Under general direction, the Principal Planner would: ·Supervise and coordinate assigned planning division activities and operations within their assigned planning section; ·Act as the Zoning Administrator for all staff approved discretionary applications; ·Acts as project manager for sensitive and complex planning projects; ·Coordinate assigned activities with other divisions, outside agencies and the general public; and ·Assist the Chief City Planner as a senior resource person to planning staff. Staff requests $105,000 in each year of this cycle to account for professional consultant services to provide American Land Title Association (ALTA)surveys,appraisal services,environmental reports (e.g.,Phase 1 &2 ESAs)and other due diligence services to support the disposition of City and Successor Agency parcels (including the parcels for the Measure W project).Other consultant services include CDBG consultants and work on the maintenance of the City’s Below Market Rate (BMR) and inclusionary housing portfolio. ECD Staff recommends that the City Council consider $80,000 in budget appropriations for phase three and four of the Holiday Decoration Strategy,which includes the lighting of the City Hall cupola and balcony, additional wreathes for surrounding streets and a $5,000 allowance for entertainment in the breezeway.In addition,with the completion of the Downtown Library renovation,staff recommends including some lighting and wreaths at the library for continuity.The request for funding also includes the ongoing maintenance fees for installation/removal, and the expected costs of replacing damaged or missing lightbulbs/bows/etc. The ECD 2017-18 Operating Budget also includes $150,000 to develop a comprehensive city-wide multi- modal transportation plan coordinated with a General Plan Update process,to improve the quality of life for our residents and employees,support new development,and promote the health and sustainability of our community through improved connections between where people live, work, and play. City of South San Francisco Printed on 5/30/2017Page 4 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. The overarching objects of this transportation planning effort are to: 1.Establish a road map for short-term,mid-term and long-term multi-modal transportation improvements in the City of South San Francisco; 2.Develop a detailed implementation plan to monitor and guide transportation investments; and 3.Use the plan to influence county and regional transportation plans and compete for regional,state and federal funding. For FY 2017-18,staff requests funds for Phase I of this effort,which includes assessing the existing conditions of the transportation system,community outreach and communication around transportation priorities,and identification of focused areas for future detailed improvements. Phase II is reflected in the ECD FY 2018-19 Operating Budget at a cost of $150,000,and would include identification and scoping of multi-modal transportation improvements coordinated with a General Plan Update effort,which would be scoped and funded separately.Because both efforts are funded by the General Plan Maintenance Reserve, which is paid for by developer fees, it mitigates the impact on the General Fund. ECD staff requests $80,000 in one-time budget appropriations for professional consulting services to audit existing development agreements and Transportation Demand Management plans to ensure compliance and create an easy system for staff to monitor compliance in the future. ECD’s agreements with various firms for plan review consulting services expire in May 2018.The FY 2018-19 projected budget includes $2.0 million in appropriations,which would be offset by permit and plan check fee revenues. Fire Department +$416,000 | $1.2 million The Fire Department’s FY 2017-19 Biennial Operating Budget includes the following one-time budget appropriations to purchase various capital items that are funded by developer contributions which are discussed in detail below. Fire Department budget appropriations for FY 2017-18 include $92,400 to purchase a PowerLoad System for Rescue 63.Back injuries are a common cause of Fire and EMS worker disability.The PowerLoad system is a patient gurney equipped with an electric motor that raises and lowers the gurney so that firefighters do not need to physically raise and lower the gurney when loading the patient into elevators or an ambulance.Use of the PowerLoad system eliminates the need for physical lifting force when moving the gurney,which reduces the potential for back injuries.This system is installed on the new Rescue 61 and it is recommended that this feature be added to Rescue 63. The Fire Department places one Thermal Imaging Camera (TIC)on each apparatus for use on multiple types of emergency scenes,most commonly to assist in searching a fire building for victims.TICs provide a valuable capability that allows firefighters to "see through"smoke conditions and locate victims,increasing survivability.They also give firefighters the ability to locate hidden fire and identify dangerous conditions within buildings and confined spaces. These cameras were originally considered to have a 15 year service life. Staff asks that the City Council consider $62,500 in operating budget to fund various services and programs related to the EMS ambulance service, and are discussed in greater detail below. Staff will engage an ambulance contractor that employs percentage based billing for ambulance receivables. City of South San Francisco Printed on 5/30/2017Page 5 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. Staff will engage an ambulance contractor that employs percentage based billing for ambulance receivables. Based on contractor projections,staff expects to see a revenue increase from this new vendor resulting in an increase in the annual cost of ambulance billing.The ongoing budget increase of $42,500 will account for increased revenue activity for the primary billing contractor and allocates expenditures for the secondary ambulance billing contract approved by Council in April 2016. Additional budget appropriations in the amount of $15,000 will allow the City to participate in the Ground Emergency Medical Transport (GEMT)reimbursement program funded through Medi-Cal to offset the City's cost of providing ambulance services for certain Medi-Cal patients. Contract BLS Ambulance Emergency Medical Technicians (EMT)have not received a salary adjustment since the 2011 budget cycle.The current starting wage for a 911 system EMT at American Medical Response (AMR) San Mateo County is $17.60 per hour,with a benefits package.Due to the compensation disparity,contract EMTs are less likely to work for the City as compared to private ambulance providers.In maintaining a contract status for these BLS employees, the net increase will be $5,005 per year. During previous budget development cycles,the Fire Department training budget was reduced given the difference between the budgeted and actual amount spent.However,the budget reduction does not align with the City’s strategic initiative of developing a highly skilled Police,Fire,Emergency Medical Service and Emergency Management departments.The Fire Department’s FY 2017-19 Biennial Operating Budget includes $180,200 each year to address the critical need for staff development and training.The training courses include sessions on structural collapse,rope rescue and technical rescue.Additional details are available on the Fire Department Budget Summary. Police Department +$560,000 | +$1.3 million Police Department staff requests $129,200 in funds to purchase new 105 new tasers.The cost also includes holsters,extra battery packs,and cartridges.The appropriation would have no impact on the General Fund as it would be funded by Asset Seizure,which is an allowable use of the funds based on guidance from the Department of Justice. The Police Department operating budget also includes $199,000 per year for telecommunications services, which serve a critical role in empowering the Police Department to continue providing a high service level to the South San Francisco community.The contract was presented to the City Council for consideration on May 24,2017. Public Works ($674,600) | +$453,400 The Engineering Division requests $75,000 in budget appropriations to purchase a CIP tracking software that will assist in high level CIP project delivery.There are over 60 CIP projects with a value of more than $44 million.Currently,the CIP schedules and management updates are tracked through spreadsheets,making it difficult to generate status reports and review the project delivery milestones.Software designated specifically for CIP project management will assist staff and managers make decisions and oversee the CIP project delivery.The software will also facilitate communicating project status with internal staff,council members and the community. The Public Works FY 2018-19 Proposed Operating Budget includes $500,000 to account for operation of the South City Shuttle for a two-year period.The next call for projects for the South City Shuttle will be in January 2018.Staff will apply for another round of funding through the County of San Mateo’s Measure A grant program to continue the operations of the shuttle service.If approved by the county,the grant will pay for City of South San Francisco Printed on 5/30/2017Page 6 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. program to continue the operations of the shuttle service.If approved by the county,the grant will pay for $375,000 of the cost,and the City’s share would be $125,000,which has historically been funded by the City’s local Measure A funding. Library Department +$371,800 | +$195,400 During the recession,two full-time Administrative Assistant positions for Project Read and Community Learning Center (CLC)were combined into one.Since that time,front desk coverage at the CLC has been sporadic,sometimes requiring a manager to fill-in,and there is a backlog in general program and project clerical support.Additional clerical help is needed throughout the schedule,Monday through Saturday,to provide general office support.Duties would include handling increased statistical data entry requirements for grant reporting,and to monitor and facilitate entry to the facility while staff is engaged in providing services to the public. The cost to fund a part time Library Clerk for 30 hours per week is $25,600 a year. Library Department staff also requests consideration for $38,700 in budget appropriations for a Literacy Services Assistant Coordinator position to provide services to adults at the CLC,including teaching English, Citizenship,Computer,and Spanish Language Literacy classes.This position has been primarily funded using grants and donations.As our funding streams have shifted to focus more on children and families,it has become more difficult to cover the costs of these services to adults.This request for funding will provide 15 hours per week for this position, which will help the CLC continue to provide these needed classes. Library Department staff requests $18,500 in budget to add 1.25 FTE of the Library Assistant classification.As the needs of patrons change,the demand increases for library staff that are able to provide assistance in the use of technology.By adding Library Assistant I hours ($22.30-$27.02/hour),the library will be able to train and promote staff working at the lower levels of Library Page ($10.50-$12.76)and Library Clerk ($13.78-$16.75), meeting community needs while providing growth opportunities and improving staff retention.To help offset the cost of adding 1.25 FTE Library Assistant,the library will eliminate 1.0 FTE Library Page hours and 0.65 FTE Library Clerk hours. Parks and Recreation Department +$967,200 | $343,200 The FY 2016-17 Adopted Budget reduced appropriations for park maintenance water usage to align with reduced expenditures,resulting from enhanced water conservation due to the drought.Parks staff is moderately increasing water usage to renew plant life in the parks.This budget request of $74,350 would align the budgeted amount to match actual projected expenditures in FY 2016-17. In recognition of the end of support for the current recreation software system,the City Council approved a one -time $90,000 budget request for the Recreation Management System Replacement Project as a part of the FY 2016-17 Adopted Budget.Staff issued an RFP on November 3,2016,and anticipates selecting a vendor and executing a contract to begin in June 2017.At this point,it is unclear if staff will be able to spend the $90,000 budgeted within the current fiscal year.This request anticipates the current year appropriation expiring,thus the need to appropriate $90,000 in FY 2017-18,which is based on the highest cost proposal from the top-ranked vendors.Staff plans to seek City Council authority to execute an agreement with the selected vendor in May 2017.Upon vendor selection,staff will also explore cost recovery options for the increase in annual maintenance fees associated with the new system.The $90,000 appropriation includes one-time costs for training,implementation,data migration and hardware.Parks and Recreation staff request ongoing additional budget appropriations in the amount of $42,500 for annual maintenance from the IT Fund,which reflects the difference between the current recreation management system and the projected annual maintenance of the successor system. In FY 2015-16,$100,000 was reallocated within the Facilities Division budget and applied to Facilities Minor City of South San Francisco Printed on 5/30/2017Page 7 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. In FY 2015-16,$100,000 was reallocated within the Facilities Division budget and applied to Facilities Minor Maintenance.During that time,the Facilities Manager position was not yet in place and there was a change in supervisor staffing.Now that both positions are in place,Facilities staff is identifying gaps in programmed maintenance to support facilities infrastructure,and working on filling those gaps.This budget appropriation of $50,000 requests funds to cover important programmed maintenance including Heating,Ventilation and Air Conditioning (HVAC) and sprinkler systems. The Parks and Recreation FY 2017-19 Biennial Operating Budget includes appropriations for a new Landscape Architect classification.The scope of the job classification is focused on review of landscape elements of submitted plans.Staff projects that the cost of the position would be mitigated through cost recovery from developer deposits for landscape review services.The projected cost for total employee compensation is $192,600 in FY 2017-18, and $201,300 in FY 2018-19. Staff asks that the City Council also consider approving the upgrade of an Administrative Assistant I to an Administrative Assistant II classification.The upgrade is recommended given the current duties and responsibilities of the incumbent,which are greater than what is provided in the job description for the Administrative Assistant I classification,and aligned with the job description for the Administrative Assistant II classification. The cost to upgrade is $4,900 per year. Other Operating Funds Gas Tax The State of California was faced with declining gas tax revenues to fund sorely needed transportation and infrastructure repairs, as a result of a number of factors: ·The proliferation of electric and hybrid vehicles; ·Federal mandates to improve gas mileage by 2030; and ·Price for crude oil on the decline. Senate Bill 1 and Assembly Bill 1,known as the Road Maintenance and Rehabilitation Account was recently passed by the State Legislature,and serves to address road repairs needed for local governments,including the City of South San Francisco.The City is projected to receive $446,300 in additional Gas Tax revenues in FY 2017-18, and $1.2 million in FY 2018-19. The impact of the additional funds is evident in FY 2018-19,where staff has projected $825,000 in CIP funds can be programmed to address various road and infrastructure needs throughout South San Francisco. Developer Deposit Fund The Developer Deposit Fund includes reserves that are funded by fees paid from developers,which staff requests that the City Council consider as funding sources for various efforts in the Economic and Community Development (ECD) and Fire Departments, which eliminates the burden on the General Fund. The Permit Program Maintenance fee is assessed as part of the business license application/renewal process and permit issuance processes to address maintenance and other costs associated with the permit application system.The FY 2017-18 Proposed Budget includes $120,000 in one-time appropriations that use this reserve as a funding source to upgrade the permit system. The General Plan Maintenance fee is assessed as part of the permit issuance process to mitigate the impact of each submitted plan on the City’s General Plan.ECD’s budget request of $300,000 ($150,000 per year)for a City of South San Francisco Printed on 5/30/2017Page 8 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. each submitted plan on the City’s General Plan.ECD’s budget request of $300,000 ($150,000 per year)for a city-wide multi-modal transportation plan asks to use the General Plan Maintenance Reserve as a funding source. The Fire Department received funds pursuant to a development agreement to purchase various capital items needed to address the impact of the development on the Fire Department’s capital and staffing needs.Staff requests that $139,400 of the developer fees serve as a funding source to purchase various items including a PowerLoad System, radiation dosimeters and Thermal Imaging Cameras. City Programs Fund The City Programs Fund is primarily comprised of various donations and other funds that are restricted for a specific purpose.The reserve for the City’s share of Asset Seizure is included in the City Programs Fund,and is projected to serve as a funding source for two Police Department budget requests.The first budget request in the amount of $129,200 is to purchase new tasers in FY 2017-18.The second budget request in the amount of $120,000 is to upgrade a document management system in FY 2018-19.The FY 2017-19 Biennial Operating Budget also continues the practice of offsetting $500,000 in Police Department overtime costs.All of the above items are allowable uses of Asset Seizure funds based on guidance from the Department of Justice. Capital Infrastructure Reserve Fund One of the City’s primary strategies to address the Great Recession was to defer infrastructure maintenance. The deferred maintenance had a compounding effect on the City’s infrastructure,and the City Council authorized creation of the Capital Infrastructure Reserve (CIR)Fund to address the infrastructure deferred maintenance liability. The FY 2017-19 Biennial Operating Budget appropriates $1.0 million from the CIR to fund the Down Payment Assistance Program (DPAP).The DPAP is aligned with the City’s strategic initiative to work towards a diverse range of employment and housing options. The DPAP addresses a number of issues related to housing: ·The prohibitive amount of liquid assets that are required to qualify for a mortgage; ·The far distances that employees commute each day; and ·In the event of a natural disaster, most public safety personnel live a long distance from work. A recent employee survey indicated that 21 city employees would be interested in applying for DPAP funds in FY 2017-18.The appropriations would be enough to issue loans to 10 employees of up to $100,000 each.Staff is currently reviewing an RFP for loan servicing services,and met with a lender that has worked with other agencies for their respective down payment assistance programs. Sewer Fund Revenues from sewer service charges are consistent with the proposed rate increases previously discussed with the City Council.The Sewer Fund Summary accounts for $13.8 million in loan proceeds in FY 2017-18 and $24.8 million in FY 2018-19,which are needed to fund capital improvements at the Water Quality Control Plant, including wet weather improvements, and digester replacement. The FY 2018-19 operating budget includes $45,000 in budget to purchase additional equipment that will facilitate Closed-circuit television (CCTV)review of large pipe diameter,various pipe materials and easement accessibility.In previous years,the Public Works Engineering Division has been requested to CCTV larger storm pipes.The most recent storm events created issues with our aging storm infrastructure,and we have been challenged due to our current system set up.This transporter will allow us to successfully CCTV these issues City of South San Francisco Printed on 5/30/2017Page 9 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. without having to contract such tasks. Storm Water The Storm Water Fund Summary reflects the Orange Memorial Park Storm Water Trash Capture CIP project, which is projected to cost $5.5 million,and will be fully reimbursed by Caltrans.Revenues from Storm Water services charges remain a challenge for South San Francisco and all local government agencies.In order to propose a rate increase,local governments must do so via a ballot measure.There are efforts to amend the state constitution to have storm water fees be subject to the Proposition 218 process,similar to other utility services. Absent a legislative fix,the City will have limited resources to address increasingly stringent regulatory compliance requirements. Internal Service Funds Internal Service Funds serve as a means for an entity to charge itself for services and benefits that are provided to all operating departments.The City of South San Francisco has internal service funds for Garage Services, Self-Insurance,Health and Benefits,Equipment Replacement and Information Technology (IT).Internal Service Funds with notable changes or budget appropriations are discussed below. Garage Fund The City’s Public Works Department oversees and administers Garage Services.The FY 2017-19 Biennial Operating Budget includes $50,000 each year to inspect backup generators on a regular basis.The FY 2017-18 Proposed Budget also includes $50,000 in one-time funds to install a backup portable emergency generator connection and disconnect switch at the Municipal Services Building (MSB).This will allow for a portable generator to be connected at MSB if the primary generator fails.The MSB is a vital piece of the City's emergency dispatch system,and loss of power and the backup generator will severely impact operational capabilities. In addition, loss of power will take the City's phone system off line. Equipment Replacement Fund The Equipment Replacement Fund accounts for replacement of the City’s vehicles and other equipment.The principal reserve in the Fund is for vehicle replacement,which is projected to end the current fiscal year at $1.4 million.While the City’s recent fleet management study concluded that the City should invest $1.0 million each year to replace aging vehicles,this spend rate is not sustainable given the projected ending balance for the current year.Rather,the appropriation reflected in the FY 2017-19 Operating Budget of $500,000 per year is the sustainable annual replacement appropriation trend given the amount that the City currently charges its operating funds and departments ($557,600).The limited resources also impact the City’s ability to transition away from leasing its Fire Department vehicles,rather than purchase them outright.Absent additional funds to allocate to vehicle replacement,the City will need to acquire future Fire Department vehicles through capital lease financing. Information Technology (IT) Fund IT staff requests $50,000 in budget funds to replace various network switches through the City’s network.The network switches will improve network speed and prepare the City to replace its aging phone network with a Voice Over Internet Protocol (VOIP)phone network.The FY 2017-18 Proposed Budget also includes $100,000 in budget appropriations for Phase I of the phone system replacement project.The City’s current phone network no longer has replacement parts available from the manufacturer and puts the City at risk when the current phone inventory begins to fail.The project is projected to take four years to complete,with each phase projected to cost $100,000. The IT Department is currently located at 200 Linden Avenue in South San Francisco.The property is a City of South San Francisco Printed on 5/30/2017Page 10 of 11 powered by Legistar™ File #:17-509 Agenda Date:5/31/2017 Version:1 Item #:1. The IT Department is currently located at 200 Linden Avenue in South San Francisco.The property is a Successor Agency-owned property,and is recommended to be sold for redevelopment on the Long Range Property Management Plan (LRPMP).The City has an Exclusive Negotiating Rights Agreement (ENRA)with a developer in effect through June 30,2017,and staff projects to bring a Purchase and Sale Agreement (PSA) to the Council in the Fall of 2017.In light of these milestones,the IT Department is preparing to relocate to the Miller Parking Garage by December 2017.Staff requests $50,000 in one-time budget appropriations for relocation expenses. The IT Department recently transitioned its Geographic Information Systems (GIS)Coordinator from a contract employee to a contractual service.Staff will present a contract to the City Council for consideration prior to the inception of FY 2017-18.The FY 2017-19 Biennial Operating Budget assumes GIS contractual services in the amount of $150,000 each year. FUNDING In FY 2017-18 the City’s General Fund,with $110.2 million in revenues and $106.2 million in expenditures,is projected to generate a surplus of $4.0 million.In compliance with the City’s Reserves Policy,$1.0 million of the surplus is needed to fund the City’s General Reserves.At the close of FY 2015-16,the City Council authorized staff to set aside $4.0 million in the CalPERS Stabilization Reserve to address volatility with CalPERS,the pension trust fund that provides City retirees with pension benefits.Staff recommends that the remaining $3.0 million in surplus in FY 2017-18 be split equitably between the City’s CalPERS Stabilization Reserve and Infrastructure Reserve.Staff further recommends that the $3.9 million in projected remaining surplus in FY 2018-19 be split equitably between the City’s Infrastructure Reserve and CalPERS Stabilization Reserve. CONCLUSION The City’s FY 2017-19 Biennial Operating Budget is balanced,sound and prudent.Precluding operating funds that are employing a planned spend of existing reserves,all operating funds are projected to operate at a surplus. Attachments: 1.Fiscal Years 2017-19 Proposed Biennial Operating Budget 2.FY 2017-19 Proposed Biennial Operating Budget PowerPoint City of South San Francisco Printed on 5/30/2017Page 11 of 11 powered by Legistar™ PROPOSED BIENNIAL OPERATING BUDGET FISCAL YEARS 2017-19 CITY OF SOUTH SAN FRANCISCO CALIFORNIA Cover Photos by Billy Hustace Photography CITY OF SOUTH SAN FRANCISCO, CALIFORNIA FISCAL YEAR 2017-19 PROPOSED BIENNIAL OPERATING BUDGET MEMBERS OF THE CITY COUNCIL: Mayor Pradeep Gupta, Ph.D Vice Mayor Liza Normandy Council Members Mark N. Addiego Richard A. Garbarino Karyl Matsumoto CITY OFFICIALS: City Manager Mike Futrell Assistant City Manager Marian Lee City Treasurer Frank Risso City Clerk Krista Martinelli City Attorney Jason Rosenberg FY 2017-19 Budget Document Prepared By: Finance Department Richard Lee, Finance Director Christina Crosby, Financial Services Manager Jennifer Clemente, Management Analyst Angelica Teaupa, Management Analyst Steven Lew, Senior Accountant Justine Buenaflor, Administrative Assistant This page is intentionally left blank. TABLE OF CONTENTS v City of South San Francisco FY 17-19 Proposed Biennial Operating Budget TABLE OF CONTENTS .......................................................................................... V Table of Organization Charts ................................................................................................. viii Table of Schedules ................................................................................................................. viii Table of Figures ....................................................................................................................... ix Table of Tables .......................................................................................................................... x TRANSMITTAL LETTER ......................................................................... A-01 – A-06 INTRODUCTORY SECTION ................................................................... B-01 – B-12 City of South San Francisco ................................................................................................ B-02 Employment ................................................................................................................... B-03 Schools ........................................................................................................................... B-03 Parks & Recreation ......................................................................................................... B-03 Public Transportation ..................................................................................................... B-04 Structure of Government ............................................................................................... B-04 Organizational Chart of the City of South San Francisco ................................................... B-06 Budget Document and Process .......................................................................................... B-07 Budget Document .......................................................................................................... B-07 Budget Accounting ......................................................................................................... B-08 Budget Process ............................................................................................................... B-11 Appropriations Limits ......................................................................................................... B-12 OPERATING FUNDS SUMMARY ........................................................... C-01 – C-14 Operating Funds Descriptions .............................................................................................. C-02 Governmental Funds...................................................................................................... C-02 Proprietary Funds .......................................................................................................... C-03 Operating Fund Titles and Types ................................................................................... C-04 Relationship Between Funds & Departments ............................................................... C-05 Appropriated Funds Summary ............................................................................................. C-06 Revenues & Other Financing Sources ............................................................................ C-07 Discussion of Major Revenue Change ........................................................................... C-08 Revenues By Fund .......................................................................................................... C-10 Expenditures .................................................................................................................. C-11 Discussion of Major Expenditure Change ...................................................................... C-12 Expenditures By Fund .................................................................................................... C-13 TABLE OF CONTENTS vi City of South San Francisco FY 17-19 Proposed Biennial Operating Budget GENERAL FUND .................................................................................. D-01 – D-14 General Fund Summary ...................................................................................................... D-02 General Fund Reserves ....................................................................................................... D-03 General Fund Reserve Policies ....................................................................................... D-03 General Fund Revenues ..................................................................................................... D-05 Property Taxes ............................................................................................................... D-06 Sales & Use Tax .............................................................................................................. D-06 Transient Occupancy Tax (TOT) ..................................................................................... D-07 Building & Fire Permits .................................................................................................. D-07 General Fund Expenditures ................................................................................................ D-08 Administrative Allocations ................................................................................................. D-11 Personnel Costs .................................................................................................................. D-12 Non-Sustainable Reductions .............................................................................................. D-12 Other Post-Employment Benefits (OPEB) .......................................................................... D-13 Conclusion .......................................................................................................................... D-13 DEPARMENTAL PAGES ........................................................................ E-01 – E-68 Departments Overview .............................................................................................................. E-02 City Council .......................................................................................................................... E-04 City Treasurer ....................................................................................................................... E-07 City Clerk .............................................................................................................................. E-09 City Attorney ........................................................................................................................ E-12 City Manager ........................................................................................................................ E-15 Finance Department ............................................................................................................ E-19 Non-Departmental ............................................................................................................... E-22 Human Resources Department............................................................................................ E-23 Economic & Community Development ............................................................................... E-28 Fire Department ................................................................................................................... E-34 Police Department ............................................................................................................... E-41 Public Works Department .................................................................................................... E-46 Library Department .............................................................................................................. E-51 Information Technology Department .................................................................................. E-57 Parks & Recreation Department .......................................................................................... E-62 DEBT OBLIGATIONS.............................................................................. F-01 – F-04 Debt Service Obligations .............................................................................................................. F-2 GOVERNMENTAL FUNDS .................................................................... G-01 – G-10 Governmental Funds Overview ........................................................................................... G-02 City Housing Fund ................................................................................................................ G-02 TABLE OF CONTENTS vii City of South San Francisco FY 17-19 Proposed Biennial Operating Budget Common Greens Maintenance District Funds ..................................................................... G-03 Community Development Block Grant ................................................................................ G-05 Gas Tax Fund ........................................................................................................................ G-06 Measure A ½ Cent Sales Tax Fund ....................................................................................... G-07 Solid Waste Management Fund ........................................................................................... G-08 Capital Improvement Fund .................................................................................................. G-09 Consolidated Impact Fee Funds ........................................................................................... G-10 MAJOR PROPRIETARY FUNDS ............................................................ H-01 – H-04 Proprietary Funds Overview ............................................................................................. H-02 Sewer Enterprise Fund ................................................................................................... H-02 Parking District Fund ...................................................................................................... H-03 Storm Water Fund ......................................................................................................... H-04 INTERNAL SERVICE FUNDS .................................................................... I-01 – I-08 Internal Service Funds Overview ......................................................................................... I-02 City Services Fund ........................................................................................................... I-02 Equipment Replacement Fund ....................................................................................... I-03 Health & Benefits Fund ................................................................................................... I-05 Information Technology Fund ........................................................................................ I-06 Information Technology PEG Access Fund ..................................................................... I-07 Self-Insurance Fund ........................................................................................................ I-07 POSITION BUDGET ................................................................................ J-01 – J-12 Summary of Position Budget and Personnel Costs ............................................................. J-02 Position Budget by Department .......................................................................................... J-05 City Council ..................................................................................................................... J-05 City Treasurer .................................................................................................................. J-05 City Clerk ......................................................................................................................... J-05 City Manager ................................................................................................................... J-06 Finance ............................................................................................................................ J-06 Human Resources ........................................................................................................... J-07 Economic & Community Development .......................................................................... J-07 Fire .................................................................................................................................. J-08 Police ............................................................................................................................... J-09 Public Works ................................................................................................................... J-10 Library ............................................................................................................................. J-11 Information Technology.................................................................................................. J-12 Parks & Recreation .......................................................................................................... J-13 TABLE OF CONTENTS viii City of South San Francisco FY 17-19 Proposed Biennial Operating Budget MISCELLANEOUS SECTION .................................................................. K-01 – K-12 Financial Policies ................................................................................................................. K-02 Reserves Policy ................................................................................................................... K-03 Resolutions to the Council.................................................................................................. K-05 South San Francisco Demographics ................................................................................... K-06 Glossary .............................................................................................................................. K-10 TABLE OF ORGANIZATION CHARTS Organization Chart 1: City of South San Francisco ............................................................. B-06 Organization Chart 2: City Council ..................................................................................... E-06 Organization Chart 3: City Treasurer .................................................................................. E-08 Organization Chart 4: City Clerk ......................................................................................... E-10 Organization Chart 5: City Attorney ................................................................................... E-14 Organization Chart 6: City Manager ................................................................................... E-17 Organization Chart 7: Finance Department ....................................................................... E-20 Organization Chart 8: Human Resources Department ...................................................... E-26 Organization Chart 9: Economic & Community Development Department ...................... E-31 Organization Chart 10: Fire Department ............................................................................ E-35 Organization Chart 11: Police Department ........................................................................ E-43 Organization Chart 12: Public Works Department ............................................................. E-48 Organization Chart 13: Library Department ...................................................................... E-54 Organization Chart 14: Information Technology Department ........................................... E-60 Organization Chart 15: Parks and Recreation Department ............................................... E-66 TABLE OF SCHEDULES Schedule 1: Appropriations Limits ..................................................................................... B-12 Schedule 2: Revenues & Expenditures Summary .............................................................. C-06 Schedule 3: Citywide Revenues by Type ............................................................................ C-07 Schedule 4: Revenues by Fund ........................................................................................... C-10 Schedule 5: Citywide Expenditures by Type....................................................................... C-11 Schedule 6: Citywide Expenditures by Fund ...................................................................... C-13 Schedule 7: General Fund Summary .................................................................................. D-02 Schedule 8: General Fund Expenditures by Department ................................................... D-09 Schedule 9: General Fund Administrative Allocations ....................................................... D-10 Schedule 10: City Council Expenditures ............................................................................. E-06 Schedule 11: City Treasurer Expenditures ......................................................................... E-08 Schedule 12: City Clerk Expenditures ................................................................................. E-11 Schedule 13: City Attorney Expenditures ........................................................................... E-14 Schedule 14: City Manager Expenditures .......................................................................... E-18 Schedule 15: Finance Department Expenditures ............................................................... E-21 Schedule 16: Non-Departmental Expenditures ................................................................. E-22 TABLE OF CONTENTS ix City of South San Francisco FY 17-19 Proposed Biennial Operating Budget Schedule 17: Human Resources Department Expenditures .............................................. E-27 Schedule 18: Economic & Community Development Department Expenditures ............. E-33 Schedule 19: Fire Department Expenditures ..................................................................... E-40 Schedule 20: Police Department Expenditures .................................................................. E-45 Schedule 21: Public Works Department Expenditures ...................................................... E-50 Schedule 22: Library Department Expenditures ................................................................ E-56 Schedule 23: Information Technology Department Expenditures .................................... E-61 Schedule 24: Parks and Recreation Department Expenditures ......................................... E-68 Schedule 25: Legal Debt Limit ............................................................................................ F-02 Schedule 26: City Housing Fund Summary ......................................................................... G-02 Schedule 27: Common Greens Maintenance District Funds Summary ............................. G-03 Schedule 28: Community Development Block Grant Fund Summary ............................... G-05 Schedule 29: Gas Tax Fund Summary ................................................................................ G-06 Schedule 30: Measure A Fund Summary ........................................................................... G-07 Schedule 31: Solid Waste Management Fund Summary ................................................... G-08 Schedule 32: Capital Improvement Fund Summary ........................................................... G-09 Schedule 33: Consolidated Impact Fee Fund Summary ..................................................... G-10 Schedule 34: Sewer Enterprise Fund Summary ................................................................. H-02 Schedule 35: Parking District Fund Summary .................................................................... H-03 Schedule 36: Storm Water Fund Summary ........................................................................ H-04 Schedule 37: City Service (Garage) Fund Summary ............................................................ I-02 Schedule 38: Equipment Replacement Fund Summary ...................................................... I-03 Schedule 39: Planned Vehicle & Equipment Purchases FY 2017-19 ................................... I-04 Schedule 40: Health & Benefits Fund Summary ................................................................. I-05 Schedule 41: Information Technology Fund Summary ....................................................... I-06 Schedule 42: Information Technology PEG Access Fund Summary .................................... I-07 Schedule 43: Self Insurance Fund Summary ....................................................................... I-07 TABLE OF FIGURES Figure 1: Revenues by Type ................................................................................................ C-09 Figure 2: Expenditures by Type .......................................................................................... C-11 Figure 3: Expenditures by Department .............................................................................. C-14 Figure 4: Sales Tax Allocation ............................................................................................. D-07 Figure 5: General Fund Revenues by Type ......................................................................... D-08 Figure 6: General Fund Expenditures by Department ....................................................... D-09 Figure 7: Common Greens Maintenance District Map ...................................................... G-04 TABLE OF CONTENTS x City of South San Francisco FY 17-19 Proposed Biennial Operating Budget TABLE OF TABLES Table 1: Budget Process ..................................................................................................... B-11 Table 2: Operating Funds: Titles & Types ........................................................................... C-04 Table 3: Relationships between Funds and Departments ................................................. C-05 Table 4: City Council Position Listing .................................................................................. E-06 Table 5: City Treasurer Position Listing .............................................................................. E-08 Table 6: City Clerk Position Listing...................................................................................... E-11 Table 7: City Manager Position Listing ............................................................................... E-17 Table 8: Finance Department Position Listing .................................................................... E-21 Table 9: Human Resources Department Position Listing ................................................... E-26 Table 10: Economic & Community Development Department Position Listing ................ E-32 Table 11: Fire Department Position Listing ........................................................................ E-39 Table 12: Police Department Position Listing .................................................................... E-44 Table 13: Public Works Department Position Listing ......................................................... E-46 Table 14: Library Department Position Listing ................................................................... E-55 Table 15: Information Technology Department Position Listing ....................................... E-60 Table 16: Parks and Recreation Department Position Listing ............................................ E-67 Table 17: Benefit Costs per FTE ........................................................................................... J-03 Table 18: Position Budget by Department .......................................................................... J-05 Table 19: South San Francisco Demographics .................................................................... K-06 TRANSMITTAL LETTER A-1 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget TRANSMITTAL LETTER TRANSMITTAL LETTER A-2 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Mayor, Vice Mayor, and Councilmembers: We present to you the City of South San Francisco’s FY 2017-19 Proposed Biennial Operating Budget. INTRODUCTION South San Francisco proudly remains The Industrial City, a term defining our residents and businesses as industrious, entrepreneurial and innovative. South San Francisco is home to big thinkers changing the world. The City is continuing to work in accordance with the goals set forth in the City’s Mission Statement: The mission of the government of the City of South San Francisco is to provide a safe, attractive, and well-maintained community through superior customer service and programs, and a work ethic that will enhance the quality of life in our neighborhoods. To that end, we will strive to nurture a partnership with the community by recruiting a diverse and highly skilled work force, be an active partner in quality education, and attract and retain a prosperous business community, all of which will foster community pride and understanding. Over 900 full and part-time employees are committed to this mission, following the City’s Core Values: • Strengthening each other and the organization through dedication and teamwork; • Recognizing and Respecting diversity and encouraging opinions of the community and workforce; • Committing to Excellence and Service; • Encouraging creativity and supporting problem solving; OFFICE OF THE CITY MANAGER CITY COUNCIL 2017 PRADEEP GUPTA, MAYOR LIZA NORMANDY, VICE MAYOR RICHARD A. GARBARINO, COUNCILMEMBER KARYL MATSUMOTO, COUNCILMEMBER MARK N. ADDIEGO, COUNCILMEMBER MIKE FUTRELL, CITY MANAGER TRANSMITTAL LETTER A-3 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget • Accepting responsibility and accountability; • Demonstrating integrity and transparency in all aspects of service; • Promoting and maintaining open and constructive communication; • Encouraging skill development and professional growth. The City was mindful of these and other priorities as the 2017-19 biennial budget was developed and will pursue the following FY 2017-18 Strategic Initiatives: • Maintain, Train and Support a High Performance Team; • Build and Maintain a Sustainable City: o Robust recreation & learning programs, with top tier public parks, art and green spaces; o Excellent bike paths, pedestrian ways, and other multi-modal transportation options; o Greenhouse gas, water and energy reduction, implementing the Climate Action Plan; o Full range of employment and housing options. • Highly skilled Police, Fire, Emergency Medical Service and Emergency Management Program; • Robust internal and external communications strategy; • Vibrant and healthy Downtown; and • Strong, active neighborhood associations, non-profits, service clubs and volunteer opportunities. BUDGET OVERVIEW The City of South San Francisco, the Industrial City, has a rich history of adapting to shifts in business, and yet staying true to its industrial heritage. The City’s origins were rooted in livestock-related industries, and transitioned to shipbuilding to support two world wars. The 1950’s brought modern industrial parks to the East of 101 area, where freight forwarding, light industries and other airport-related businesses thrived. The addition of Genentech in 1976 earned the city the moniker of “Birthplace of Biotechnology”. Today, the City is home to over 200 biotech companies and is the Biotech Capital of the World. The Fiscal Years 2017-19 Proposed Biennial Operating Budget reflects the versatility, depth and resilience of the local economy. The City’s major tax revenue sources, Property tax, Sales tax and Transient Occupancy Tax (TOT), continue to grow at a steady and sustainable rate, while new residential and commercial developments broaden the City’s tax base. Growth in assessed value of the City’s secured properties is a major driver of property tax revenues, and is a barometer of the real estate market in South San Francisco and the greater San Francisco Peninsula. Higher sales tax revenues reflect refined estimates for Measure W, the TRANSMITTAL LETTER A-4 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget transactions and use tax passed by South San Francisco voters in November 2015. Sustained higher TOT revenues are supported by vibrant tourism, high average room rates and high occupancy rates. However, the primary catalyst for higher TOT revenues is the additional hotels projected to come online over the next two years. Permit revenues are projected to sustain the current market response to pent up demand for residential and commercial development, with 1450 housing units and 3.5 million square feet of commercial development expected to enter the permit issuance phase over the next two years. Employee compensation represents 55 percent of the City’s total budget. Similar to other full service cities, the cost of employee pensions and healthcare pose a challenge to long-term financial sustainability. The City contracts with the California Public Employees’ Retirement System (CalPERS), the largest public pension fund in the United States, to provide pension benefits for its employees. Sixty-five percent of CalPERS’ pension costs are paid by investment returns provided by its sizeable portfolio, currently valued at $290 billion. In December 2016, the CalPERS Board of Administration reduced its discount rate from 7.5 percent to 7.0 percent, which will impact all local government agencies that contract with CalPERS for pension benefits. South San Francisco prides itself on being fiscally prudent and accountable, with balanced budgets that fund services important to our community and maintain our quality of life. Essential city services must be maintained and protected to effectively serve our residents, including public safety and after-school programs that help keep youth and teens safe and off the streets, out of trouble, and away from drugs and crime. GENERAL FUND The FY 2017-18 Proposed Operating Budget for the General Fund is balanced, with total revenues at $110.2 million and $106.2 million in expenditures. In FY 2018-19, the General Fund is projected to be balanced, with total revenues of $117.4 million and $111.8 million in expenditures. REVENUE ASSUMPTIONS Property Tax Property tax revenues are projected to increase by $1.4 million, or 6.0 percent, driven by an increase of 4.5 percent in assessed value for the City’s secured property tax roll. Sales Tax Measure W, a half-cent transactions and use tax, has now been in place for 12 consecutive months. The data from Measure W tax receipts to date have served to refine the City’s estimates for future tax revenues, and serve as the principal driver behind total sales tax revenues increasing by $2.3 million compared to the FY 2016-17 Adopted Budget. TRANSMITTAL LETTER A-5 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Transient Occupancy Tax (TOT) TOT revenues continue to exceed budget assumptions and reflect vibrant tourism in the Bay Area. In FY 2015-16, TOT revenues reached $13.4 million, breaking the record for the third consecutive year in a row. Occupancy rates remain high at 82.3 percent, while average room rates are currently at $157 per night. TOT revenues are projected to increase by $1.7 million in FY 2017-18, and an additional $1.0 million in FY 2018-19, largely due to additional hotels that are slated to open over the next two years. Commercial Parking Tax Commercial Parking Tax revenues are also expected to increase over the next two years, accounting for expansion of two long-term parking facilities. Revenues are projected to increase by $700 thousand in FY 2017-18 and an additional $1.1 million in FY 2018-19. Permit Revenues Residential and commercial development continues to flourish in response to post recession pent up demand. Building and fire permit revenues are projected to reach $9.2 million in FY 2017-18, an increase of $820,000, primarily due to commercial developments in the East of 101 area that will enter the permit issuance and plan check phase. Business License Business license revenues are projected to increase by $159,700 or 12.3 percent, given the historical nexus between greater permit activity and an increased number of licensed contractors applying for business licenses. EXPENDITURE ASSUMPTIONS CalPERS Retirement Benefits The City participates in the California Public Employees’ Retirement System (CalPERS) to provide pension benefits to its employees. The benefit is funded largely by contributions from the City, while the employee pays a portion. The amount which the City is required to contribute is determined by CalPERS’ actuaries on an annual basis. In December 2016, the CalPERS Board of Administration reduced the discount rate from 7.5 to 7.0 percent, which will impact both the normal cost, which represents the cost of one year of service, and the Unfunded Accrued Liability (UAL), which reflects the cost of past service. Normal cost is expected to increase by five percent, while the UAL is expect to increase by 40 percent. The discount rate reduction will begin in FY 2018-19 and phase in over a three year period. CalPERS amortizes the impact of assumption changes over 20 years, with an initial ramp up period of five years. The net result is that the full impact of the discount rate reduction will not be completed until FY 2025-26. The first phase in period is reflected in the projected employee costs for FY 2018-19, which are projected to increase by $2.4 million compared to FY 2017-18. TRANSMITTAL LETTER A-6 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Healthcare Benefits According to the City’s Other Post-Employment Benefits (OPEB) actuary, healthcare premiums are projected to continue to increase by five percent each year over the next five years. This growth trend is largely due to the greater market competition created the Affordable Care Act (ACA). In the event the federal government repeals the ACA, the premium growth assumption will most likely change. Measure W The FY 2017-19 Proposed Biennial Operating Budget includes $9.1 million in appropriations of Measure W funds. Of this total, $3.0 million is to support Year 2 of the City’s 5-Year Paving Plan, and the majority of the remaining $6.1 million is allocated to the Community Civic Center for architectural and project management services. ACKNOWLEDGEMENTS Preparation of the FY 2017-19 Proposed Biennial Operating Budget Document reflects the dedicated efforts of the Finance Department and staff from the operating departments. We extend our thanks for the contributions made in the preparation of this document. Respectfully Submitted, Mike Futrell Richard Lee City Manager Director of Finance INTRODUCTORY SECTION B-1 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget INTRODUCTORY SECTION INTRODUCTORY SECTION B-2 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget CITY OF SOUTH SAN FRANCISCO South San Francisco, California "The Industrial City" has a population of 65,451 1, a land area of 9.14 square miles and was incorporated on September 19, 1908. South San Francisco is located approximately eight miles south of Downtown San Francisco and is adjacent to the northern border of the San Francisco Airport and San Bruno, South of the cities of Brisbane and Daly City and the Town of Colma, and East of the City of Pacifica. The City occupies the basin and portions of the sides of a broad valley formed by the San Bruno Mountains on the north and the Coast Range on the west. Most of the valley faces adjacent San Francisco Bay. South San Francisco has mild winters and dry cool summers. The hills to the west shield the City from much of the fog that prevails in neighboring areas. Prior to incorporation, the City was known as Rancho Buri Buri. Between 1856 and 1892, portions of the Rancho were purchased by cattle barons Miller and Lux who formed the Town of Baden. A group of Chicago businessmen, led by Gustavus Swift, formed the Town of South San Francisco. Swift also created the South San Francisco Land Improvement Company, which was the driving force for, and the economic support behind, the 1908 merger and incorporation of these two areas into the City of South San Francisco. At the time of incorporation, the population totaled 1,989 and there were 14 major industries in South San Francisco. The City continued to grow and flourish with companies such as Bethlehem Steel, U.S. Steel, W.P. Fuller and Swift and Co. among many others. During the 1920’s, City Hall was built to house all City offices, including the Police and Fire Departments, and the “South San Francisco, the Industrial City” sign was installed on Sign Hill through the work of the Chamber of Commerce. In 1949, the City Manager/City Council form of government was adopted. Under this leadership, the City expanded with the addition of the Oyster Point Marina, housing developments on the slopes west of El Camino Real and the creation of the Industrial Park by the Utah Construction Company. The population also continued to grow while maintaining the diversity that had always existed in the area. 1 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2016 and 2017 INTRODUCTORY SECTION B-3 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget As heavy industry moved out of the area, it was replaced by light industry and hotels serving the San Francisco International Airport. In 1976, Herb Boyer and Bob Swanson founded Genentech in order to explore ways of using recombinant DNA technology to create breakthrough medicines. This was the beginning of the biotech industry and earned South San Francisco the title of “Birthplace of Biotechnology”. Since that time, many other biotech firms as well as large development projects such as the Gateway, Oyster Point Business Park and Bay West Cove have moved into the area. Today there are over 200 biotechnology firms in South San Francisco earning the City the title of “Biotechnology Capital of the World.” EMPLOYMENT Employment in South San Francisco includes manufacturing, retail, professional/scientific services, health care and administration. There are an estimated 68,612 people who work for South San Francisco businesses with a total payroll of $6.6 billion.2 The City has a large employment base in the biotechnology field located east of US Highway 101. A listing of top City employers may be found in the Miscellaneous Section on page K-07. SCHOOLS South San Francisco is served by the South San Francisco Unified School District (SSFUSD) and the San Mateo Community College District. SSFUSD encompasses all of South San Francisco and parts of Daly City and San Bruno. SSFUSD has nine elementary schools (two in Daly City and one in San Bruno), three middle schools, three high schools and an adult education program. The San Mateo Community College District has three community colleges, with the closest to South San Francisco being Skyline Community College in San Bruno. Skyline offers associate degree programs and provides opportunities for students to transfer to four year universities. PARKS & RECREATION The Parks and Recreation Department maintains and operates over 250 acres of parks and open space and 500,000 square feet of public facilities. Amenities include baseball fields, soccer fields, twenty-six playground areas, artist studios, a sculpture garden, a bocce ball court, a skate park, a dog park, basketball courts, an indoor swimming pool, and picnic areas. Open space areas include Sign Hill Park, six-miles of improved pathways along the San Francisco Bay shoreline, and the Common Greens. The City also has an award winning trail system, Centennial Way. The Centennial Way Trail is a three mile asphalt bike and pedestrian path constructed on top of the BART tunnel that runs from South San Francisco BART to San Bruno BART station at Tanforan Shopping Center. The City offers recreational programs to benefit residents’ quality of life, including affordable childcare through before and after school programs, summer camp, licensed pre-school, enrichment and exercise courses, leisure and care for seniors, facilities for private events and meetings, public art and cultural experiences, and youth and adult sports programs. 2 US Census Bureau, 2014 Zip Business Patterns INTRODUCTORY SECTION B-4 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget PUBLIC TRANSPORTATION The City is in the crossroads of multiple types of public transportation. The City is served by bus lines operated by the San Mateo County Transit Authority (SamTrans); the Caltrain commuter rail with destinations from San Francisco to San Jose; as well as a stop for the Bay Area Rapid Transit (BART) that connects commuters to the San Francisco Airport, San Francisco and East Bay destinations including Oakland, Fremont and Concord. In 2015, the City was awarded a $49 million grant from the San Mateo County Transportation Authority to relocate its Caltrain Station closer to the downtown area. Construction on the new Caltrain Station is expected to start in Fall 2017 and finish in 2019, achieving a major milestone of the City’s Downtown Station Area Plan. The Ferry Terminal at Oyster Point Marina opened to the public June 4, 2012. This new commuter option makes weekday trips from Oakland and Alameda. At Oyster Point, there are shuttle services that will take commuters to the business areas in South San Francisco. STRUCTURE OF GOVERNMENT City Council – 5 members, elected to 4-Year Terms The governing body of South San Francisco is the City Council, which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities and represents the City by serving on Regional and County committees/boards whose policies may impact South San Francisco (i.e., Association Bay Area Governments and Metropolitan Transportation Commission). The Council provides direction for the City Manager and acts as the formal governing body of the Successor Agency to the RDA (formerly the RDA Board of Directors). The Council position is a part-time, salaried position. City Clerk – Elected to a 4-Year Term The City Clerk is the archivist of City records and, as such, maintains records and prepares the minutes of Council proceedings. Additional responsibilities include providing information to the general public and staff through research of City records, administering municipal elections and processing initiative recalls and referendum petitions. The Clerk also processes Conflict of Interest Statements for designated employees, Council members and candidates for Council seats. This is a full-time, salaried position. City Treasurer – Elected to a 4-Year Term The City Treasurer is responsible for investing City funds to achieve the maximum return on deposits. Reports identifying amounts and types of investment instruments are provided quarterly to the City Council. The duties of this position include coordinating financial transactions, in cooperation with the Finance Director, and preparation of property tax assessments, upon individual requests from residents. This is a part-time, salaried position. INTRODUCTORY SECTION B-5 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget City Manager – Appointed by City Council The City Manager is the Chief Administrative Officer of the City and is appointed by the City Council. The City Manager provides, in accordance with the City Council policies, overall administration and direction for the City organization. This position also serves as the Executive Director of the Successor Agency to the RDA and as the Director of Emergency Services. This is a full-time, salaried position. City Attorney – Appointed by City Council The City Attorney serves as legal counsel for the City Council and the Successor Agency to the RDA. This position is responsible for providing both formal and informal legal opinions, as well as advice to the City’s officers, employees, boards and commissions. The duties of this position also include the review and/or preparation of all contracts, bonds, deeds, leases and other documents of legal significance. This is a contract position. INTRODUCTORY SECTION B-6 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget ORGANIZATIONAL CHART: CITY OF SOUTH SAN FRANCISCO Citizens of South San Francisco City Council Pradeep Gupta, Ph.D., Mayor Liza Normandy, Vice Mayor Mark N. Addiego, Council Member Richard A. Garbarino, Council Member Karyl Matsumoto, Council Member City Clerk Krista Martinelli City Treasurer Frank Risso City Manager Mike Futrell City Attorney Jason Rosenberg Assistant City Manager / Chief Sustainability Officer Marian Lee Administrative Departments Operating Departments Fire Chief Gerry Kohlmann Public Works Director Eunejune Kim Library Director Valerie Sommer Parks and Recreation Director Sharon Ranals Econ . & Comm. Dev. Dir. Alex Greenwood Chief of Police Jeff Azzopardi Human Resources Director LaTanya Bellow Finance Director Richard Lee Communications Director Leslie Arroyo Information Technology Department Organization Chart 1: City of South San Francisco INTRODUCTORY SECTION B-7 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget BUDGET DOCUMENT AND PROCESS BUDGET DOCUMENT The City prepares an annual budget as a management tool to plan and control revenues and expenditures as part of the City’s operations. This document is organized into the following sections: 1. Transmittal: Provides a general overview of the financial outlook for the coming fiscal year; 2. Introductory: Provides demographic and statistical information about the City; summarizes the operational, financial and accounting structure of the City and identifies the appropriations limitations as required by the State of California Constitution Article XIIIB; 3. Operating Funds Summary: Summarizes and aggregates all appropriated City funds including expenditures and revenues; 4. General Fund: Outlines the largest and main operating fund of the City; 5. Department Pages: Represents the City’s organizational units and summarizes major activities for each department; 6. Governmental Funds: Provides summaries of revenues and expenditures of governmental funds other than the General Fund, including special revenue funds; 7. Debt Obligations: Provides an overview of City issued debt and amount the City pays to debt service; 8. Proprietary Funds: Summarizes the City’s business type activities, including the Sewer Enterprise Fund, Parking District Fund, and Storm Water Fund; 9. Internal Services Funds: Summarizes funds used by the City that finance internal City functions such as equipment replacement, health and retirement benefits, and information technology; 10. Position Budget: Lists position titles and position Full Time Equivalents (FTE) by fund and by department; 11. Miscellaneous: Provides Financial Policies, Reserves Policy, Resolutions presented to the City Council, demographic and statistical tables, glossary of acronyms and terms found in the budget document. INTRODUCTORY SECTION B-8 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget BUDGET ACCOUNTING In accordance with the Governmental Accounting Standards Board (GASB), the City’s budgeted funds are grouped into three fund types; governmental, proprietary, and fiduciary. Within each type, funds are further classified into the following categories; agency, CIP, debt service, enterprise, internal service fund, and special revenue. Additionally, the funds are divided between major and non major. For budgeting purposes, a major fund represents a fund or fund category that has revenues or expenditures that equals more than ten percent of the City’s entire appropriated budget. This budget document will focus more detail on the General Fund, as it is the main operating fund of the City. The City budgets and accounts for governmental funds on a modified accrual basis except for encumbrances and the Capital Improvement Fund. This means that revenues are recognized when measurable and available. As an example, when the City issues an accounts receivable invoice, the revenue is recognized even though the cash has not been deposited in the bank. The City considers revenues reportable if they are collected within sixty days of year end. All expenditure appropriations lapse at the fiscal year end. The City budgets and accounts for Proprietary Funds on a full accrual basis. Encumbrances are considered expenditures in the year of the purchase order issuance. If the encumbrance is unused at year end, it is re-appropriated the following year. FY 2017-19 represents a shift in the City’s prior practice of budgeting for a single fiscal year. Rather, the budget cycle this year focuses on the operating budget. Year one of the two year term will be presented for Council adoption, and year two of the budget term will be presented as a Business Plan. Year two of the two year term will focus on the City’s Capital Improvement Plan (CIP). The Capital Improvement Fund is adopted on a multi-year project basis where funds for specific projects receive an annual appropriation and any unused appropriation may be re-appropriated the following year. The Operating Budget is adopted by the City Council for the fiscal year. The fiscal year begins on July 1 and ends June 30. Appropriations are controlled at the line item level. CIP project budgets are adopted and controlled at the project level. From the start of the fiscal year, the expenditure amounts stated as adopted become appropriations to the various City departments. The City Council may amend the budget by resolution during the fiscal year. The resolution to adopt the operating budget presented to the City Council (found in the Miscellaneous Section page K-5) includes the guidelines of how the budget may be increased without a resolution approved by the City Council. To summarize the guidelines outlined in the resolution; the Finance Director may increase the expense and revenue budgets where there is a zero net impact on the fund and the City Manager may authorize the transfer of budget INTRODUCTORY SECTION B-9 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget amounts between projects within the same fund. All other budgetary changes after the budget adoption are subject to approval by the City Council. In addition to any budget amendment that may occur during the fiscal year, the Finance department presents a Mid-term review of expenditures and revenues of the City’s finances to the City Council. At the time of the Mid-term budget review, Finance can recommend budget amendments to the City Council. To further assist the City and its departments to track revenues and expenditures, budgets are divided into the following categories: Revenue Types 1. Taxes: Collected on property and sales, transient occupancy (hotel tax), business license, and use of parking facilities; 2. Franchise Fees: Paid by utility companies (i.e. cable, telephone, garbage) to operate within the City; 3. Licenses & Permits: Include fees paid for building, planning, and fire inspections and permits; alarm registrations; 4. Fines & Forfeitures: The City’s share of traffic related fines, code enforcement, library fines, and false alarm fines; 5. Intergovernmental: Includes grants from local, county, state, and federal government agencies; 6. Charges for Services: Includes paramedic and basic life support service fees, certain police service fees, charges for recreational classes, day care, and library programs, as well as the General Fund administration fee charged to other funds; 7. Use of Money & Property: Includes revenue from land rental and interest income; 8. Other Financing Sources: Accounts for the proceeds of debt issuance; 9. Other Revenues: Includes donations to various City programs and one-time revenues that cannot be categorized in another revenue area; 10. Transfers: This revenue source reflects internal transfers between funds. Some revenues such as Gas Tax are deposited into a special revenue fund then transferred to the fund where the expenditures are recorded. Expenditure Types: 1. Salaries & Benefits: These are expenditures for employee salaries, health benefits, retirement benefits, insurance, and other miscellaneous benefits; INTRODUCTORY SECTION B-10 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget 2. Supplies & Services: These expenditures are for contract services, consultants, office supplies, utilities, etc.; 3. Capital Outlay: These expenditures are reserved for purchases of land, vehicles, or equipment; 4. Debt Service: This expenditure category is used to pay for principal and interest of loans, bonds, leases, and other credit issued to the City; 5. Interdepartmental Charges: These expenditures include departmental liability insurance, charges for vehicle maintenance done at the City Garage, and charges for computer support provided by the Information Technology Department; 6. Transfers: These expenditures are internal transfers from one fund to another fund. INTRODUCTORY SECTION B-11 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget BUDGET PROCESS The process to develop the fiscal year operating budget begins approximately in the middle of the current fiscal year. Over a period of approximately six months, the Finance Department collaborates with the City Council, City Manager, and department executives to formulate and refine budget projections for the upcoming fiscal year. The following Budget Process outlines the steps in budget preparation. BUDGET PROCESS Table 1: Budget Process Month Description Finance Department begins current fiscal year mid-year analysis. Finance Department updates revenue and expenditure projections for the upcoming fiscal year. City Manager and Finance Director meet to discuss trends,look at financial projections,identify budget issues, and develop budget goals for upcoming fiscal year. Finance Department creates budget targets for Departments based on City Manager’s goals. February City Manager begins discussions with department heads for preliminary budget projections by department. Finance Department refines revenue forecasts for the current fiscal year.Uses revenue forecasts to develop updated upcoming fiscal year revenue assumptions. Finance Department collaborates with Human Resources to update personnel and benefit budget forecasts. Finance Department gives departments their employee benefits costs. Departments enter budget requests and minor maintenance project requests in finance system. Finance Department develops revenue and expense scenarios for upcoming fiscal year based on input from meetings with the City Manager. City Manager reviews new budget requests with Finance Department. Finance Department works with Engineering Division to identify and forecast funding sources and new appropriation amounts for CIP projects. Finance Department presents the proposed budget to the Budget Standing Committee of the City Council (BSC) at study session. Finance Department revises budget based on BSC feedback,then presents the proposed budget to the City Council at a subsequent study session. Finance Department prepares proposed budget and makes any final adjustments based on feedback from the City Council and updated revenue projections and information from the State and County. Finance Department presents proposed budget at the last regularly scheduled City Council meeting in June. Engineering Division separately proposes new appropriations for CIP projects to City Council. City Council adopts proposed operating budget and through a separate resolution,adopts CIP appropriations for upcoming fiscal year. July July 1 starts the new fiscal year. June December January April May March INTRODUCTORY SECTION B-12 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget APPROPRIATIONS LIMITS In 1979, California voters approved Proposition 4, known as the Gann Appropriations Limit (Gann Limit). The Gann Limit is part of California State Constitution Article XIIIB. The Gann Limit sets an annual appropriation limit on the amount of tax proceeds to all California municipalities. In addition to limits of tax proceeds, the Gann Limit limits the amount of money a city can appropriate based on the previous year appropriations plus a per capita personal income (CPI) change and a percent population change. Since its initial passage, the Gann Limit has been modified through various propositions. The most recent modification was approved by the voters in 1990 under Proposition 111. Proposition 111 exempted some appropriations such as Redevelopment money and changed the calculation formula, which greatly increased the appropriations limit. Currently, the City of South San Francisco uses the California Department of Finance statistics of CPI and percent population change to formulate the Gann Limit for the City for each fiscal year. Schedule 1: Appropriations Limit – FY 2017-18 Fiscal Year CPI/Personal Income % Change Population % Change Change Factor Cumulative Change Factor Appropriation Limit 2012-13 3.77 0.98 4.79 456.48 108,108,321 2013-14 5.12 1.51 6.71 493.82 115,362,390 2014-15 (0.23) 0.79 0.56 497.14 116,008,419 2015-16 3.82 0.68 4.53 524.19 121,263,600 2016-17 5.37 0.43 5.82 560.52 128,321,142 2017-18 3.69 0.11 3.80 585.62 133,197,345 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 Proceeds of Taxes 55,987,430 59,134,424 62,981,924 75,222,871 82,850,044 Appropriations Subject to Limit 55,987,430 59,134,424 62,981,924 75,222,871 82,850,044 Current Limit 115,362,390 116,008,419 121,263,600 128,321,142 133,197,345 Amount Under Limit 59,374,960 56,873,995 58,281,677 53,098,271 50,347,302 The City of South San Francisco is currently $50 million under the Gann Appropriations limit. OPERATING FUNDS SUMMARY C-1 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget OPERATING FUNDS SUMMARY OPERATING FUNDS SUMMARY C-2 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget OPERATING FUNDS DESCRIPTIONS GOVERNMENTAL FUNDS Major Governmental Funds General Fund – The General Fund is always considered a major fund. It accounts for services traditionally associated with government such as administration, public safety, library, parks and recreation and maintenance outside of those accounted for in other funds. Capital Improvement Fund – Accounts for revenues and expenditures associated with the acquisition, construction, or improvement of City owned facilities and infrastructure. Funding comes from the General Fund, Special Revenue Funds, grants and fees. Non Major Governmental Funds City Housing Fund – Accounts for Housing Successor activities for low and moderate area median income (AMI). Community Development Block Grant Fund – Accounts for Federal monies received to be expended for development of social services for lower-income residents. Common Greens Maintenance District Funds – Accounts for property taxes earmarked to provide funds for the maintenance of landscaped areas within designated housing developments also known as West Park Maintenance District 1 & 2, Stonegate Maintenance District and Willow Gardens Maintenance District. These property taxes come out of the City’s regular allocation. Gas Tax – Accounts for State monies received and expended for street or storm drain improvements, repairs, engineering, and administration under Streets and Highway Code Sections 2103, 2105, 2106, 2107, 2107.5 and Road Rehabilitation Act of 2017. Includes sales tax on gasoline received from the State’s Traffic Congestion Relief Fund. Measure A: ½ Cent Transportation Sales Tax Fund – Accounts for the half-cent sales tax in the County of San Mateo that provides resources for street repairs and improvements, transit improvement and traffic congestion relief. Solid Waste Fund – Accounts for solid waste franchise revenues received to support environmental compliance costs associated with solid waste. A portion of the revenues are used to support the monitoring and remediation of the closed Oyster Point landfill. OPERATING FUNDS SUMMARY C-3 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Consolidated Impact Fee Funds – Accounts for various Mitigation Fee Act fee funds, including the East of 101 Traffic Impact Fees, East of 101 Sewer Impact Fees, Child Care Impact Fee, and the Public Safety Impact Fee. These funds are cannot used for operations, and serve as funding sources for capital improvement projects. PROPRIETARY FUNDS Major Proprietary Funds Sewer Enterprise Fund – Accounts for user charges supporting the operation, maintenance, and capital renovation of the wastewater collection and treatment system. The City co-owns and operates a regional treatment plant with the City of San Bruno. Parking District Fund – Accounts for meter and parking permit fees used to maintain or expand parking facilities in the downtown area. Storm Water Fund – Accounts for user charges sustaining the Storm Water Management Program mandated by state and federal authorities. In order to meet the increasingly strict environmental requirements, the General Fund and Gas Tax Fund subsidize the Storm Water Fund. Non Major Proprietary Funds City Service Fund – Internal service fund that accounts for vehicle maintenance services provided to City departments. Equipment Replacement – Internal service fund that accounts for ongoing equipment and vehicle purchases as well as resources set-aside for future replacement of City vehicles and equipment. Health and Retirement Benefits – Internal service fund that accounts for health and retirement benefits paid on behalf of eligible City employees. Information Technology – Internal service fund that accounts for information technology services provided to City departments. Self-Insurance Fund – Internal service fund that accounts for costs associated with workers compensation and general liability. PEG Access Fund – This fund accounts for the one percent of money set-aside from franchise fees that are used to support public, educational and governmental (PEG) channels. OPERATING FUNDS SUMMARY C-4 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget OPERATING FUND TITLES AND TYPES All of the funds in the following list are appropriated by the City Council. The Internal Service Funds are paid through charges to departments in all other funds. Table 2: Operating Fund Titles & Types Fund Title Type Category Major Funds General Fund Governmental General Fund Sewer Enterprise Fund Proprietary Enterprise Parking District Fund Proprietary Enterprise Storm Water Fund Proprietary Enterprise Non Major Funds City Housing Fund Governmental Special Revenue City Programs Special Revenue Fund Governmental Special Revenue Common Greens Maintenance District Funds Governmental Special Revenue Community Development Block Grant Fund Governmental Special Revenue Developer Deposits Governmental Special Revenue Gas Tax Fund Governmental Special Revenue Measure A 1/2 Sales Tax Fund Governmental Special Revenue Solid Waste Reduction Fund Governmental Special Revenue Supplemental Law Enforcement Services Fund Governmental Special Revenue City Service (Garage) Fund Proprietary Internal Service Fund Self Insurance Fund Proprietary Internal Service Fund Health & Benefits Fund Proprietary Internal Service Fund Equipment Replacement Fund Proprietary Internal Service Fund Information Technology Fund Proprietary Internal Service Fund PEG Access Fund Proprietary Special Revenue OPERATING FUNDS SUMMARY C-5 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget RELATIONSHIP BETWEEN FUNDS & DEPARTMENTS Some operating departments use funds other than the General Fund for departmental activities. Table 3: Relationships between Funds & Departments  Department monitors operating budget  Provides financial reports to City Administration and City Council Fund /Department Finance ECD Fire Info. Tech.Library Parks & Rec.Police Public Works Major Funds General Fund  Sewer Enterprise  Parking District  Storm Water  Non Major Funds City Housing  City Programs Special Revenue  Common Greens  Community Development Block Grant  Developer Deposits  Gas Tax  Measure A 1/2 Sales Tax  Solid Waste Reduction  Supplemental Law Enforcement Svcs  City Service (Garage)  Self Insurance  Health & Benefits  Equipment Replacement  Information Technology  PEG Access  OPERATING FUNDS SUMMARY C-6 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget APPROPRIATED FUNDS SUMMARY The City’s total proposed FY 2017-18 appropriated budget, including transfers between funds, totals $193.5 million in revenue and $183.4 million in expenditures. Projected appropriations for FY 2018-19 are $215.8 million in revenue and $190.3 million in expenditures*. Change of 2017-18 from 2015-16 2016-17 2016-17 2017-18 2018-19 2016-17 Actual Adopted Amended Proposed Projected Adopted Revenues 146,094,874 155,486,340 190,260,654 193,474,058 215,820,954 60,334,615 Expenditures 133,728,865 161,379,968 216,033,864 183,430,707 190,281,902 28,901,934 Net 12,366,009 (5,893,628) (25,773,210) 10,043,351 25,539,052 31,432,681 * Funds above exclude the following: Successor Agency revenues and expenses are approved outside the regular budget process. Funds for which the City acts as trustee for others, such as Deferred Compensation Funds held for employees. Internal service funds are accounted for in operating department budgets, and are therefore excluded as separate entities above. Schedule 2: Revenues & Expenditures Summary OPERATING FUNDS SUMMARY C-7 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget REVENUES & OTHER FINANCING SOURCES FY 2017-18 proposed revenues, not including transfers from other funds, are estimated at $171.8 million. This is a 23 percent increase compared to the FY 2016-17 Adopted Budget. Tax revenue is projected to increase by $6.5 million or nine percent, primarily due to the Measure W half-cent transactions and use tax, which became effective on April 1, 2016. Hotel taxes are expected to increase by 13 percent, largely due to new hotels projected to open over the next two years. Commercial Parking Tax revenues are expected to increase by 20.6 percent to $5.2 million in anticipation of long term parking lot expansions. Property tax revenues are expected to increase by six percent over the FY 2016-17 Adopted Budget. The City’s tax revenues serve as indicators of a healthy local economy. License and Permit revenue is expected to increase by almost $1 million over the FY 2016-17 Adopted Budget, reflecting the robust development climate in South San Francisco. Schedule 3: Citywide Revenues by Type Change of 2017-18 from 2015-16 2016-17 2016-17 2017-18 2018-19 2016-17 Actual Adopted Amended Proposed Projected Adopted Revenue Types: Taxes 64,267,621$ 69,734,325$ 71,464,325$ 76,296,642$ 79,642,715$ 6,562,317$ Franchise Fees 4,165,991 4,185,000 4,185,000 4,125,000 4,125,000 (60,000) Licenses & Permits 6,896,895 8,411,713 8,411,713 9,232,477 12,072,049 820,764 Fines & Forfeitures 798,756 843,500 843,500 823,500 823,500 (20,000) Intergovernmental 12,115,785 13,141,193 18,520,679 20,890,625 14,850,142 7,749,432 Charges for Services 37,157,718 38,577,649 40,938,521 40,378,118 44,211,813 1,800,469 Use of Money & Property 4,508,729 3,412,500 5,812,500 5,681,263 5,730,459 2,268,763 Other Financing Sources - - 8,518,917 13,800,000 24,800,000 13,800,000 Other Revenues 7,104,747 766,867 787,367 526,428 518,171 (240,439) Subtotal 137,016,241$ 139,072,747$ 159,482,521$ 171,754,053$ 186,773,849$ 32,681,306$ Transfer In 9,078,632 16,413,593 30,778,133 21,720,005 29,047,105 12,633,512 Total Revenues 146,094,874$ 155,486,340$ 190,260,654$ 193,474,058$ 215,820,954$ 60,334,615$ * Revenues above exclude the following: Successor Agency revenues and expenses are approved outside the regular budget process. Funds for which the City acts as trustee for others, such as Deferred Compensation Funds held for employees. Internal Service fund revenue funded by operating department budgets OPERATING FUNDS SUMMARY C-8 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget DISCUSSION OF MAJOR REVENUE CHANGES Taxes: The increase in tax revenues reflects growth in the City existing tax base, as well as new developments that will expand the City’s tax base. The City’s primary tax revenues are Property Tax, Sales Tax and Transient Occupancy Tax. Property Tax revenues are primarily driven by changes in assessed value. Based on information from the San Mateo County Assessor, the City’s assessed value on its secured tax roll is projected to increase by 4.5 percent for FY 2017-18. Growth in Sales Tax revenues reflects a more refined revenue projection for tax revenues from Measure W, a half-cent transaction and use tax that was approved by South San Francisco voters in November 2015. Initially projected at $7.0 million per year, Measure W revenues are projected to be $9.2 million in FY 2017-18, and $9.3 million in FY 2018-19. Over the next two fiscal years, Transient Occupancy Tax (TOT) revenues are projected to increase by $2.7 million over the FY 2016-17 Adopted Budget, largely due to new hotels that are slated to open. In addition, the TOT primary indicators continue to confirm a vibrant tourism industry in the San Francisco Bay Area: Through TOT receipts received for March 2017, the average room rate remained high at $157, and the average occupancy rate was at 82 percent. In 2016, passenger traffic at San Francisco International Airport reached 53.1 million, breaking the previous year’s record for the seventh consecutive year. Licenses and Permits: In FY 2017-18, permit revenues are expected to be $820,00 more that the current year adopted budget, which reflects residential and commercial developments that are expected to be issued building permits over the next two years. Over 1,500 housing units are slated for construction to address the high demand for housing in the Bay Area. The City projects 3.7 million square feet of biotechnology research and development buildings to be constructed over the next two years. Intergovernmental: Revenues are expected to increase by $7.7 million, largely due to a $3.0 million grant from the San Mateo County Transportation Authority’s Measure A Highway Program to fund the environmental phase of the Produce Avenue/Utah Avenue capital improvement project. In addition, the City is slated to receive $2.5 million in reimbursement grant funds from Caltrans for a storm water trash capture capital improvement project at Orange Memorial Park. Charges for Services: Revenues from service fees are projected to increase by $1.6 million compared to the current year adopted budget, principally due to proposed increases in sewer service charges. The increased rate is needed to pay for significant capital improvement projects to improve wet weather capacity and replacement of digesters that are over sixty years old. OPERATING FUNDS SUMMARY C-9 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Over the course of the current fiscal year, staff has worked with a professional firm to conduct a comprehensive review of its user fees. The results of the fee study are following a similar time line to that of the operating budget, thus any City Council approval of rate changes for user fees are not reflected in the FY 2017-19 Proposed Biennial Operating Budget. Use of Money and Property: The increase reflects one-time revenues from a land conveyance transaction that is expected to take place over the next two years. Other Financing Sources: The FY 2017-19 Proposed Biennial Operating Budget reflects $28.6 million in anticipated loan proceeds to finance various capital improvements at the City’s Water Quality Control Plant. Figure 1: Revenues by Type (includes all revenue sources) Taxes 39.4% Franchise Fees 2.1% Licenses & Permits 4.8%Fines & Forfeitures 0.4% Intergovernmental 10.8% Charges for Services 20.9% Use of Money & Property 2.9% Other Financing Sources 7.1% Other Revenues 0.3%Transfers In 11.2% OPERATING FUNDS SUMMARY C-10 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget REVENUES BY FUND Schedule 4: Citywide Revenues by Fund Change of 2017-18 from 2015-16 2016-17 2016-17 2017-18 2018-19 2016-17 Actual Adopted Amended Proposed Projected Adopted Revenues: General Fund 94,613,575$ 104,808,125$ 110,284,497$ 110,392,180 117,288,309$ 5,584,055$ Affordable Housing Trust Fund 31,399 - - - - -$ Gas Tax Fund 1,847,357 1,615,736 1,615,736 2,062,271 2,825,137 446,535$ Measure A Fund 1,462,290 1,493,995 1,493,995 1,493,995 1,493,995 -$ Federal Aviation Grant Fund - 4,000 4,000 4,000 4,000 -$ Community Development Block Grant 422,170 658,758 658,758 506,437 495,000 (152,321)$ Common Greens 1,660,959 1,389,805 1,389,805 1,558,558 1,583,227 168,754$ City Housing Fund 416,115 307,000 307,000 307,000 307,000 -$ Solid Waste Reduction 188,649 180,000 180,000 180,000 180,000 -$ Supplemental Law Enforcement Services 139,450 100,000 100,000 100,000 100,000 -$ Dvlpr Funded Planning & Enginr 1,403,173 - 2,000 - - -$ City Programs Special Rev Fund 1,282,824 - - - - -$ Capital Improvements 8,397,657 13,252,380 30,638,990 27,925,500 25,121,000 14,673,120$ Genentench Prepaid Capital Projects 269,155 - - - - -$ Capital Infrastructure Reserve Fund 507,476 - - - - Sewer Enterprise Fund 25,615,246 29,101,541 38,021,715 43,904,117 60,853,286 14,802,576$ Parking District Fund 875,211 710,000 1,410,000 875,000 905,000 165,000$ Sewer Capacity Charges 1,777,053 200,000 200,000 200,000 200,000 -$ Storm Water Fund 1,361,746 1,535,000 2,124,159 3,835,000 4,335,000 2,300,000$ PEG Equipment & Access 196,340 130,000 130,000 130,000 130,000 -$ 142,467,843$ 155,486,340$ 188,560,654$ 193,474,058$ 215,820,954$ 37,987,718$ OPERATING FUNDS SUMMARY C-11 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget EXPENDITURES Overall, the City’s expenditures, including transfers to other funds, are projected to increase by 10.5 percent, or $17.1 million, compared to the FY 2016-17 Adopted Budget. Schedule 5: Citywide Expenditures by Type 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016- 17 Adopted Expenditure Types: Salaries & Benefits 78,587,592.71 84,863,705.99 85,860,838.71 86,783,925.13 91,469,416.29 1,920,219$ Supplies & Services 33,195,473.44 45,440,213.48 84,537,918.35 60,306,843.41 63,575,258.22 14,866,630$ Capital Outlay (911,016.93) 588,646.07 1,036,016.41 430,201.29 276,000.00 (158,445)$ Debt Service 1,862,946.76 5,705,885.89 5,705,885.89 5,709,525.89 5,707,525.89 3,640$ Interdepartmental Charges 7,784,159.66 8,217,227.60 8,217,227.60 8,661,577.68 8,588,782.59 444,350$ Transfers 13,209,709.00 16,564,289.00 30,675,976.96 21,538,634.00 20,664,919.00 133,728,865$ 161,379,968$ 216,033,864$ 183,430,707$ 190,281,902$ 17,076,394$ Figure 2: Citywide Expenditures by Type Salaries & Benefits 55% Supplies & Services 27% Capital Outlay 0% Debt Service 3% Interdepartmental Charges 5% Transfers 12% FY 2017-18 Proposed Budget Expenditures by Type OPERATING FUNDS SUMMARY C-12 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget DISCUSSION OF MAJOR EXPENDITURE CHANGES The increase in salaries and benefits is primarily attributed to salary increases as part of the City’s labor negotiations and increases in pension contribution rates for both safety and miscellaneous employees, reflecting CalPERS’ discount rate reduction from 7.5 percent to 7.0 percent. Supplies and services are projected to increase by $14.8 million, which reflects the City’s robust Capital Improvement Plan (CIP). The FY 2017-19 Proposed CIP includes $9.1 million in projected costs for the City’s Community Civic Campus, primarily for master architectural services. The CIP also includes $3.0 million in park facility capital improvements. Interdepartmental charges have been increased in Information Technology and City Administration, accounting for increases in employee costs and various hardware/software costs. OPERATING FUNDS SUMMARY C-13 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget EXPENDITURES BY FUND Schedule 6: Citywide Expenditures by Fund Change of 2017-18 from 2015-16 2016-17 2016-17 2017-18 2018-19 2016-17 Actual Adopted Amended Proposed Projected Adopted Expenditures: General Fund 92,877,764 102,989,055 110,282,774 106,428,247 112,112,506 3,439,191$ Park In-Lieu Fee Zone 2 Fund 92,333 - 1,852 - - -$ Park In-Lieu Fee Zone 4 Fund 37,825 - 572,660 3,007,000 4,630,000 3,007,000$ Gas Tax Fund 2,063,932 1,591,301 2,927,493 2,116,301 2,416,301 525,000$ Measure A Fund 2,587,442 1,509,836 2,581,163 1,650,000 1,406,836 140,164$ Federal Aviation Grant Fund - - 500 - - -$ Community Development Block Grant 529,258 693,758 928,406 578,485 578,485 (115,273)$ Common Greens 1,309,425 1,609,250 1,777,771 1,524,900 1,572,961 (84,350)$ City Housing Fund 491,672 977,800 978,030 467,950 468,105 (509,850)$ Solid Waste Reduction 370,692 329,750 924,567 130,338 130,944 (199,412)$ Supplemental Law Enforcement Services 139,450 100,000 100,000 100,000 100,000 -$ Dvlpr Funded Planning & Enginr 562,866 - 218,650 366,900 307,500 366,900$ City Programs Special Rev Fund 912,550 717,643 1,849,405 642,201 623,000 (75,442)$ Transit Station Enhancement In-Lieu Fee - - - 400,000 - Capital Improvements 8,538,734 13,252,380 31,025,750 27,845,773 25,120,859 14,593,393$ Genentench Prepaid Capital Projects 269,155 - 1,530,232 - - -$ Capital Infrastructure Reserve Fund 527,812 4,806,952 6,090,040 3,240,000 - (1,566,952)$ Sewer Enterprise Fund 18,528,384 29,293,891 44,968,392 30,074,880 35,261,754 780,990$ Parking District Fund 895,275 641,154 1,311,073 899,793 1,430,327 258,639$ Sewer Capacity Charges 2,500 2,500 2,500 2,575 2,652 75$ Storm Water Fund 1,299,261 1,864,682 3,016,632 3,651,473 4,111,716 1,786,791$ PEG Equipment & Access 133,892 90,000 209,117 - - (90,000)$ Gateway Assessment District 161,625 - 475,220 - - E. Of 101 Sewer Impact Fees Fund 7,216 302,500 344,601 2,575 2,652 (299,925)$ E. Of 101 Traffic Impact Fees 477,573 302,500 3,536,136 292,575 2,652 (9,925)$ Public Safety Impact Fee 116,862 302,517 325,837 6,167 - (296,350)$ Child Care Impact Fees Fund 2,500 2,500 2,500 2,575 2,652 75$ Oyster Point Interchange Impact Fees Fund 656,000 - 52,561 - - -$ 133,591,996$ 161,379,968$ 216,033,864$ 183,430,707$ 190,281,902$ 21,650,739$ OPERATING FUNDS SUMMARY C-14 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Figure 3: Expenditures by Department (All Fund Sources) Administrative Departments 6% Economic & Community Development 5% Fire 14% Police 15% Public Works 17% Library 3% Parks and Recreation 9% CIP & Transfers Out 30% FY 2017-18 Proposed Budget Expenditure by Department GENERAL FUND D-1 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget GENERAL FUND GENERAL FUND D-2 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget GENERAL FUND SUMMARY The General Fund is the main fund of the City’s operating budget. The fund accounts for public services such as police, fire, library, parks & recreation, economic and community development, and city administration. Schedule 7: General Fund Summary 2017-18 Change from 2016-17 Revenues Adopted Property Taxes 22,543,734$ 23,264,539$ 24,194,539$ 24,655,464$ 25,245,958$ 1,390,925$ ERAF Refund from County 2,233,926 2,222,250 2,222,250 2,222,250 2,222,250 - Sales Tax 17,710,425 23,105,336 23,105,336 25,448,309 25,984,830 2,342,973 Transient Occupancy Tax 13,442,951 13,100,000 13,500,000 14,800,000 15,834,000 1,700,000 Business License 1,375,875 1,300,000 1,300,000 1,459,665 1,503,455 159,665 Commercial Parking Tax 3,252,356 3,383,400 3,583,400 4,083,400 5,200,000 700,000 Franchise Fees 3,982,092 4,060,000 4,060,000 4,000,000 4,000,000 (60,000) Building and Fire Permits 6,896,895 8,411,713 8,411,713 9,232,477 12,072,049 820,764 Motor Vehicle License & In-Lieu 5,770,060 5,770,060 6,133,160 6,388,372 6,580,023 618,312 Revenue from Other Agencies 2,063,600 1,024,896 2,476,868 641,982 1,017,982 (382,914) Charges for Services 7,294,607 7,235,843 7,307,843 7,538,078 7,550,726 302,235 Administrative Charges 1,365,265 1,365,265 1,365,265 1,395,923 1,437,801 30,658 Fines 791,756 838,500 838,500 818,500 818,500 (20,000) Interest & Rent 3,079,978 3,071,500 4,771,500 5,260,263 5,309,459 2,188,763 Transfers In & Other 2,810,057 6,654,823 6,985,323 2,447,496 2,511,276 (4,207,327) Add Prior Year Committed Reserves N/A N/A 5,369,290 N/A N/A N/A Total Revenues 94,613,575$ 104,808,125$ 115,624,987$ 110,392,180$ 117,288,309$ 5,584,055$ 2017-18 Change from 2016-17 Budget Expenditures Adopted City Council 268,134$ 204,499$ 204,499$ 245,418$ 275,603$ 40,920$ City Clerk 646,517 647,864 717,864 638,435 788,540 (9,429) City Treasurer 118,788 123,340 123,340 130,880 132,814 7,541 City Attorney 782,389 802,002 1,184,002 913,092 913,092 111,090 City Manager 1,735,427 1,926,245 2,785,715 1,911,161 1,785,943 (15,084) Finance 2,186,649 2,477,795 2,482,457 2,580,853 2,494,137 103,058 Non-Departmental 1,108,496 973,973 1,155,102 1,116,017 1,007,548 142,044 Human Resources 1,468,781 1,458,009 1,553,044 1,616,976 1,532,058 158,967 Economic & Community Dev 6,144,860 10,331,488 11,157,200 7,167,338 9,170,090 (3,164,150) Fire 24,058,472 25,689,589 26,213,560 26,161,349 27,459,212 471,759 Police 25,319,520 27,104,498 27,297,457 27,664,073 28,962,840 559,575 Public Works 5,025,903 4,975,860 5,396,340 4,301,225 4,754,674 (674,635) Library 4,681,186 5,051,647 5,379,595 5,423,442 5,618,892 371,795 Parks & Recreation 13,234,028 14,553,266 15,393,661 15,689,554 16,032,781 1,136,288 CIP 1,587,763 6,668,980 9,218,937 10,368,433 10,684,282 3,699,453 Transfers Out/Other 4,510,851 - - 500,000 500,000 500,000 Total Expenditures 92,877,764$ 102,989,055$ 110,262,774$ 106,428,247$ 112,112,506$ 3,439,191$ Net Surplus / (Deficit)3,963,933$ 5,175,803$ Calculated Reserve Requirement (20% of operating revenues)21,723,935 23,091,041 Beginning Reserve balance 20,713,082 21,723,935 Amount needed to fund reserves at 20%1,010,853 1,367,106 Remaining surplus to be transferred to Infrastructure Reserves 1,476,540 1,904,349 Remaining surpus to be transferred to CalPERS Stabilization Reserve 1,476,540 1,904,349 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected GENERAL FUND D-3 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget GENERAL FUND RESERVES GENERAL FUND RESERVE POLICIES Purpose: The Reserves Policy is designed to provide budget flexibility to the Council for prioritizing street, facility and park infrastructure backlog improvements, to incorporate best practices from the Government Finance Officers’ Association (GFOA) and ensure consistency with other California cities. Government Finance Officers’ Association (GFOA) Best Practices Recommendation for General Fund Reserves: The GFOA Best Practices Recommendation for General Fund Reserves recommends at least two months of operating revenues be held in reserves to fund the types of contingencies already in the City’s Reserve Policy. The GFOA Reserves Policy also stipulates that adequacy of funds in other Reserves outside of the General Fund should be considered in determining the right level of General Fund Reserves. Given that the City has reserves for equipment replacement, information technology, workers’ compensation, general liability, OPEB, and an infrastructure replacement reserve, the City’s Reserve Policy is to have General Fund Reserves equal to at least two months of operating revenues, which is between 15 and 20 percent. The FY 2017-19 Proposed Biennial Operating Budget meets this target, with projected General Fund Reserves at $21.7 million, or 20% of revenues. Funds in excess of these requirements will continue to be earmarked for paying down long term liabilities, such as pension liabilities or for Infrastructure and Facilities Replacement needs (which are also considered liabilities in accounting). The City’s Reserve Policy is also consistent with an April 2014 survey of California cities. In accordance with governmental accounting standards, these types of liabilities (OPEB, Infrastructure) are often recorded in funds other than the General Fund, and excess funds accumulated in the General Fund are earmarked in other dedicated funds to comply with accompanying accounting principles. While the FY 2017-19 Proposed Biennial Operating Budget includes appropriations to address critical deferred maintenance issues identified in the Parks Master Plan, the Council will determine use of these reserves to address the remaining issues from the Parks Master Plan as well as the Facilities Master Plan. Council will continue, however, to have full budget authority to utilize these funds for any critical City purpose. General Fund Reserve for Emergencies: The City’s reserves policy includes a reserves target of 2% of General Fund operating budget revenues for a Reserve for Emergencies. This level will cover approximately one week of operations. The Reserve for Emergencies would be used to cover unanticipated costs due to catastrophic losses from natural disasters or accidents such as earthquakes, fire, pipeline explosions, flooding or other major calamities that require activation of the Emergency Operations Center. GENERAL FUND D-4 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget General Fund Reserve for Economic Contingencies: The Reserves Policy provides for a reserve of 7% of General Fund revenues. This figure was arrived at in the early 2000’s by considering the loss of a large sales tax generator that was susceptible to relocation, due to the type of business operation, and by considering the proportion of business to business and cyclical sales taxes that comprise South San Francisco’s revenue base. Policy A Reserves Policy should address at least two potential situations in which the City’s revenue would be negatively impacted by economic downturns. They are local fluctuations in revenue and revenue shifts by the State. Due to the passage of Proposition 1A in 2004, revenue shifts by the State are no longer as critical a risk as economic downturns. Given vulnerability to local economic conditions, as well as susceptibility to business relocations, this reserve would cover the City’s budget in times of economic downturn for a period of one year (or more), or to support the City in between major business relocations. An example of the latter is if a major sales tax generator left town, which occurred in the 2000s. By setting aside reserves for revenue fluctuations, services would not be immediately cut while a more comprehensive budget strategy can be put together, or until a new sales tax generator comes to town. Excess Funds Funds in excess of the General Reserves Policy above should be earmarked for paying down liabilities. Given that liabilities are expenses that have been deferred, it is important to set aside surplus funds to pay down these liabilities over time, which are no different than debt from a financial standpoint. Two liabilities in need of continued funding are: Pension Volatility The California Public Employees’ Retirement System (CalPERS) has over 3,000 employers and 1.8 members, and $323 billion in assets, making it the largest public pension trust fund in the United States. CalPERS has adjusted a number of its actuarial assumptions in recent years that adversely impacted the pension contribution rate, including demographic, mortality, and most recently, return on investment. In the prior year, the CalPERS Board of Administration adopted a Risk Mitigation Policy that addressed investment return volatility and lowered the investment portfolio risk. The long-term policy serves to gradually reduce CalPERS’ discount rate from 7.5 to 6.5 percent (long-term return on investment).,For every four percent above the expected rate of return, the discount rate would be lowered by five basis points (0.05 percent). In order for the discount rate to reach 6.5 percent under the Risk Mitigation Policy, actual return on investment will be required to exceed the discount rate by four percent for 20 years. In December 2016, faced with a mature pension system, a diminishing active to retiree ratio, low interest rate environment and mounting political pressure, the CalPERS Board approved a GENERAL FUND D-5 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget discount rate reduction from 7.5 to 7.0 percent over a three year period beginning FY 2017-18. CalPERS amortizes its actuarial changes over a 20 year period, using a five year ramp up, 10 year plateau and five year ramp down methodology. As such, the full impact of the discount rate reduction will take eight years. At full impact, the discount rate reduction is projected to increase normal cost by five percent, and the Unfunded Accrued Liability (UAL) by 40 percent. Further, CalPERS is currently conducting a capital markets study, expected to be completed in February 2018. The study may indicate that the discount rate should be lower – perhaps as low as six percent. In recognition of the challenges that the City faces with CalPERS’ pension volatility, the City Council established a CalPERS Stabilization Reserve at the end of FY 2015-16. Infrastructure Liability During hard economic times, not only have services and programs been scaled back, but the ongoing investment in infrastructure maintenance and replacement needed to keep City facilities well-functioning for the public have been deferred. Renewed attention and investment in the City’s parks, buildings, and facilities, streets, and storm water facilities is needed over the next five years. Reserves for retiree health and for workers’ compensation and general liabilities have long been established in the City. Beginning in the 2014-15 fiscal year, the Council set aside reserves to address the City’s critical infrastructure needs through the adopted reserves policy. Those reserves are still under Council’s purview, and could be tapped for any valid City budgeting purpose. GENERAL FUND REVENUES The City’s General Fund receives its revenue from taxes, permit fees, charges for services, grants and other sources. Taxes account for 66 percent of total revenues, which include: property taxes, sales taxes, transient occupancy tax (TOT), parking tax and business license tax. Total General Fund revenues are projected to be $110.4 million in FY 2017-18. Revenues from property tax are expected to be six percent more than the FY 2016-17 Adopted Budget. Sales tax revenues are projected to increase $2.3 million, reflecting a more refined estimate of Measure W revenues, as the half-cent transactions and use tax has now been in place for 12 consecutive months. The following data metrics serve as primary indicators for Transient Occupancy Tax (TOT) revenues: • Passenger traffic at San Francisco International Airport; • Average room rate; and • Average occupancy rate. • As such, TOT revenues are forecast to increase by 13 percent in 2017-18 compared to the prior year adopted budget. GENERAL FUND D-6 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget The above indicators continue to sustain at high levels, reflective of vibrant tourism in the San Francisco Bay Area. However, the primary drivers of the projected increase in TOT revenues are the additional hotels that are expected to open over the next two years. The following is a description of the City’s four main revenue sources that help gauge the fiscal outlook of the City’s General Fund: Property Tax, Sales & Use Tax, TOT, and Building and Planning permits. PROPERTY TAXES Property Taxes are taxes assessed on property and equipment. Secured property taxes are assessed on unmovable assets like real estate; unsecured property taxes are assessed on movable assets such as large equipment, boats and planes. Property taxes are administered through the County of San Mateo, which collects and distributes the payments. Property taxes paid by South San Francisco residents are allocated as follows: 17% to the General Fund 1, 45% to public schools, 22% to the County of San Mateo, 7% to the Former Redevelopment Agency and the remainder is allocated to special districts. The City’s Redevelopment Agency (RDA) was dissolved in accordance with ABx1 26 as of January 31, 2012. Any property tax increment that was generated in the former RDA project areas are distributed by the County of San Mateo to the local taxing entities. Budgeting Property Taxes: The City closely monitors and tracks property tax revenues. To develop property tax budgets, the City: (1) communicates with the San Mateo County Assessor, (2) reviews economic and real estate data throughout the year and (3) uses internally prepared models with prior year actual data to forecast the upcoming year budget. SALES & USE TAX Sales & Use taxes are collected by businesses on purchases and submitted to the State of California, which distributes sales tax revenues back to cities. The local tax rate for South San Francisco is 9.25%, comprised of the State levy of 7.25% (of which the City receives 1.0%) and the County levy of 1.5%, 1.0% of which is for use on public transportation and street improvement projects (also called Measure A) and 0.5% to support various county facilities and services. In November 2015, South San Francisco voters approved Measure W, a half cent transactions and use tax, which is directly allocated to the City. 1 San Mateo County Treasurer Tax Collector. http://www.sanmateocountytaxcollector.org/whereYourTaxesGo.html GENERAL FUND D-7 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Figure 4: Sales Tax Allocation State of California 6.25% County of San Mateo 1.50% City of South San Francisco 1.50% 9.25% Sales Tax Allocation Budgeting Sales & Use Tax: The City contracts with a professional consultant that provides quarterly updates of sales tax revenue and future year forecasts. Their projections are based on current and prior year data, assumptions on growth or decline and any known adjustments by the State. The City uses forecast data for the budget and works with the consultant to make adjustments. TRANSIENT OCCUPANCY TAX (TOT) This is also referred to as the tourist tax given that local residents do not typically stay in local hotels. The TOT rate in South San Francisco is 10% of the gross rent on a hotel stay. Budgeting Transient Occupancy Tax: The City closely monitors TOT returns, including occupancy and average room rates. To develop the budget, the City uses prior year actual data, discusses any future booking trends with the South San Francisco Conference Center, and monitors San Francisco International Airport passenger traffic trends. BUILDING & FIRE PERMITS These are permits issued to developers and builders for construction or improvement of new property. The volume and value of the permits help the City identify any future large GENERAL FUND D-8 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget developments that may have an impact on property tax and sales tax. They are also general indicators of local economic health. Budgeting Building & Fire Permits: The City communicates between the Finance Department, Building Division and the Fire Department to review volume of plan checks and permit issuance in the current year and to discuss any known plans for future permit activity. Figure 5: General Fund Revenues by Type Property Taxes 22% ERAF Refund from County 2% Sales Tax 23% Transient Occupancy Tax 13% Business License 1% Commercial Parking Tax 4% Franchise Fees 4% Building and Fire Permits 8% Motor Vehicle License & In-Lieu 6% Revenue from Other Agencies 1%Charges for Services 7% Administrative Charges 1% Fines 1%Interest & Rent 5% Transfers In & Other 2% General Fund Revenues by Type GENERAL FUND EXPENDITURES The General Fund expenditures are monitored and tracked at the line item level. Public safety activities (Police and Fire) account for 56 percent of all General Fund Expenditures. Administrative departments such as Finance, Human Resources and the City Manager account for 10 percent of all General Fund Expenditures. GENERAL FUND D-9 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Figure 6: General Fund Expenditures by Department (excludes Transfers Out) Administrative Departments 10%Economic & Community Development 8% Fire 27% Police 29% Public Works 5% Library 6% Parks & Recreation 16% GENERAL FUND D-10 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Schedule 8: General Fund Expenditures by Department Department 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 of 2016-17 Adopted City Council 268,134$ 204,499$ 204,499 245,418$ 275,603$ 40,920$ City Clerk 646,517 647,864 717,864 638,435 788,540 (9,429)$ City Treasurer 118,788 123,340 123,340 130,880 132,814 7,541$ City Attorney 782,389 802,002 1,184,002 913,092 913,092 111,090$ City Manager 1,733,568 1,926,245 2,785,715 1,911,161 1,785,943 (15,084)$ Finance 2,186,649 2,477,795 2,482,457 2,580,853 2,494,137 103,058$ Non-Departmental 1,108,496 973,973 1,155,102 1,116,017 1,007,548 142,044$ Human Resources 1,468,781 1,458,009 1,553,044 1,616,976 1,532,058 158,967$ Economic & Community Development 6,144,860 10,331,488 11,157,200 7,167,338 9,170,090 (3,164,150)$ Fire 24,058,472 25,689,589 26,213,560 26,161,349 27,459,212 471,759$ Police 25,319,520 27,104,498 27,297,457 27,664,073 28,962,840 559,575$ Public Works 5,025,903 4,975,860 5,396,340 4,301,225 4,754,674 (674,635)$ Library 4,681,186 5,051,647 5,399,595 5,423,442 5,618,892 371,795$ Parks & Recreation 13,234,028 14,553,266 15,393,661 15,689,554 16,032,781 1,136,288$ Total 86,777,291$ 96,320,075$ 101,063,837$ 95,559,814$ 100,928,224$ (760,262)$ Note: Excludes Transfers Out GENERAL FUND D-11 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget ADMINISTRATIVE ALLOCATIONS General Fund staff time and resources are used to administer the other funds that the City manages. The City charges an administrative allocation to other funds to cover the costs associated with managing the funds. Schedule 9: General Fund Administrative Allocations Fund 2017-18 Proposed 2018-19 Projected Common Greens Maintenance Districts West Park 1 & 2 93,318 96,118 West Park 3 143,273 147,571 Stonegate 46,659 48,059 Willow Gardens 8,446 8,699 City Housing Fund 5,150 5,305 Solid Waste Reduction 20,188 20,794 Sewer Enterprise Fund Sewer Maintenance Division 73,306 75,505 Water Quality Control Plant 875,906 902,183 Parking District Fund 103,927 107,045 Sewer Capacity Charges 2,575 2,652 Storm Water Fund 15,450 15,914 E. Of 101 Sewer Impact Fees Fund 2,575 2,652 E. Of 101 Traffic Impact Fees 2,575 2,652 Child Care Impact Fees Fund 2,575 2,652 Total 1,395,923$ 1,437,801$ GENERAL FUND D-12 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget PERSONNEL COSTS In FY 2017-18, General Fund personnel costs are projected to be $76.2 million, and represent over 71 percent of total General Fund expenditures. The increase over the FY 2016-17 Adopted Budget reflect the projected increases in salaries from pending labor negotiations, increases in health premiums, and increase in CalPERS pension contributions. The City’s Other Post-Employment Benefits (OPEB) actuary indicates in their most recent Government Accounting Standards Board (GASB) Statement No. 45 Actuarial Valuation that healthcare premiums are projected to continue steady increases over the next five years, although the rate of increase is projected to incrementally decline due to the impact of the Affordable Care Act (ACA). In the event that the federal government repeals the ACA, healthcare premiums will most likely increase significantly due to the reduction in market competition. In March 2010, as a long-term budget balancing solution, the City restructured its benefits plan to include a second tier for new employees. In that tier, pensions are calculated at 2.0% at 60 for miscellaneous employees and 3.0% at 55 for safety employees. Instead of the City committing to pay retiree’s medical premiums, the City is contributing 1.5% into a fund for employees to keep for retirement medical costs. In January 2013, the State of California Public Employees’ Pension Reform Act (PEPRA) took effect, which created additional pension tiers for those hired on or after January 1, 2013. The new tiers were 2.0% at 62 for miscellaneous employees and 2.7% at 57 for safety employees. The impact of the reduced benefit tiers on the City’s long term liabilities for pension and retiree medical benefits are expected to come to fruition in approximately 20 years, as the employees under these new benefit tiers begin to retire. In December 2016, the California Public Employees’ Retirement System (CalPERS) Board of Administration approved a reduction of its discount rate from 7.0 to 7.5 percent. The reduction will be phased in over a three year period beginning in FY 2018-19. Given CalPERS methodology for amortizing changes in actuarial assumptions, it will take eight years for the full impact of the discount rate reduction to take effect. NON-SUSTAINABLE REDUCTIONS As part of budget realignment in prior years, departments took large budget reductions through funding shifts, supplies and services cuts, and planned vacancies. The City has gradually begun addressing these reductions in staffing for building, parks, and public works maintenance to make sure the City is adequately preserving community facilities and services. Accordingly, as the ten-year forecast is updated and revised, the City Council and City Manager will be continuing discussions with department heads to balance the need for core services with available funding. GENERAL FUND D-13 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget In prior years, the City reduced its investment in infrastructure and facility maintenance to mitigate the impact of the Great Recession. The FY 2017-19 Proposed Biennial Operating Budget includes $1.2 million in General Fund support for the annual capital improvement program, indicative of the current economic climate. OTHER POST EMPLOYMENT BENEFITS (OPEB) The City’s most recent actuarial study estimates the City’s total OPEB liability at $58 million, a twelve percent decrease from the prior actuarial valuation, which reflects investment into the California Employers’ Retirement Benefit Trust (CERBT). The FY 2017-19 Proposed Biennial Operating Budget includes $250,000 as an ongoing contribution from the General Fund to CERBT to further reduce the City’s OPEB liability. CONCLUSION The City takes steps each budget year to balance the demand for services and staffing levels with maintaining adequate General Fund reserves. While the FY 2017-19 Proposed Biennial Operating Budgets are balanced, the City will continue to monitor economic indicators for the next recession, and evaluate revenue and expenditure trends. The City’s finances are prudent, sound and proactively positioned to respond to economic ebb and flow. GENERAL FUND D-14 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget This page intentionally left blank. DEPARTMENTAL PAGES E-1 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget DEPARTMENTAL PAGES DEPARTMENTAL PAGES E-2 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget DEPARTMENTS OVERVIEW BUDGETED CITY DEPARTMENTS The City of South San Francisco is organized into eight administrative departments and six operating departments with one non-department classification used for miscellaneous charges. The following are the departments that operate within the City: Administrative Departments City Council – This department accounts for elected City Council members stipends and expenses related to official City functions. Administrative support is provided by the City Manager’s Office. City Clerk – This department administers City elections, is responsible for recording public meetings, maintaining official City records and publishing official public meeting agendas. The City Clerk is an elected official. City Treasurer – This department is responsible for investment of City funds. Administrative support is provided by the Finance Department. The City Treasurer is an elected official. City Attorney – This department deals with all legal matters as they relate to City functions. The City Council has appointed the law firm Meyers Nave to provide attorney services for the City. City Manager – This department is responsible for the implementation of City Council direction and community outreach. Finance – This department accounts for the City’s finances, prepares the budget, processes payroll, pays vendors, and administers risk management. It also files all state and federally mandated financial reports, manages the City’s banking contracts and provides administrative support to the City Treasurer. Human Resources – This department is responsible for the recruitment of employees, maintenance of benefits, succession development, employee training, and labor negotiations. Information Technology – This department is in charge of purchasing and maintaining City computers, phones, faxes, etc. This department maintains the City’s network and intranet. Operating Departments Economic and Community Development – This department oversees planning and building functions, the Successor Agency to RDA, and general issues relating to economic development within the City. DEPARTMENTAL PAGES E-3 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Fire - This department is responsible for the protection of life and property in the event of an emergency. Police – This department is responsible for public safety and quality of life in the City. Library – This department provides access to materials such as books, magazines, DVDs, as well as programs and services to meet the informational and educational needs of the City. Public Works – This department maintains the City infrastructure, runs the Water Quality Control Plant, provides maintenance for the City’s vehicles and large equipment, and oversees the Parking District. Parks and Recreation – This department provides for the physical, cultural and emotional well- being of the City, ensures the effective and safe use of the physical resources of the City, and maintains City facilities and parks. DEPARTMENTAL PAGES E-4 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget CITY COUNCIL MISSION: The City Council is the governing body of South San Francisco which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities, and represents the City by serving on Regional and County committees and boards whose policies may impact South San Francisco (i.e. ABAG, MTC). The Council provides direction for the City Manager and sits as the Board of Directors to RDA Successor Agency. ELECTIONS: Five members are elected to four-year terms. Elections are held in even-numbered years. Three members are elected together, and the other two are elected in the next election. The Mayor and Vice Mayor are selected by the Council from its members in non-election years. During election years, the Mayor and Vice Mayor are selected after election results have been tabulated. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-19: No significant resource level changes are included. DEPARTMENTAL PAGES E-5 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget The Community Outreach Program brings together residents, businesses and advocacy groups in order to assist the elderly, persons with special needs, disadvantaged youth, and veterans and members of the military. Activities of the Community Outreach Program strive to: • Reduce the sense of isolation for the elderly who are at risk of loneliness which can lead to increased risk of illness and/or injury; • Teach persons with special needs and their caregivers how persons with special needs can care for themselves, including seeking safety in an emergency; • Provide disadvantaged youth with necessary supplies for academic success, including school supplies and backpacks; and • Participate in activities to honor individuals who have served or are currently serving America’s military. All support of the Community Outreach Program received is greatly appreciated, and goes directly to providing services to Community Outreach Program recipients. The budget resolution includes language to authorize an appointed standing committee of the City Council to appropriate and expend the current balance and prospective donation revenues for purposes consistent with the above efforts. DEPARTMENTAL PAGES E-6 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 2: City Council Citizens of South San Francisco Mayor Pradeep Gupta, Ph.D. Vice Mayor Liza Normandy Council Members Mark N. Addiego Richard A. Garbarino Karyl Matsumoto City Manager ’s Office Provides Administrative Support City Attorney Provides Legal Support 5.00 Elected FTE Table 4: City Council Position Listing City Council Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Elected E110 Elected City Council Member 5.00 5.00 5.00 0.00 TOTAL FTE - City Council 5.00 5.00 5.00 0.00 Schedule 10: City Council Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted PAYROLL 178,356$ 128,582$ 128,582$ 165,434$ 195,619$ 36,852$ SUPPLIES & SERVICES 60,679 47,419 48,919 60,419 50,419 13,000 INTERDEPARTMENTAL CHARGES 29,100 28,498 28,498 32,565 32,565 4,067 Total Expenditures 268,134$ 204,499$ 205,999$ 258,418$ 278,603$ 53,919$ DEPARTMENTAL CHANGES & HIGHLIGHTS: • Increase in payroll costs primarily due to increase in City Council monthly stipend from $500 to $1000 effective December 2018. and increase in medical premium costs. DEPARTMENTAL PAGES E-7 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget CITY TREASURER MISSION To invest funds not currently required for the operation of the City to maximize revenues while ensuring the safety and availability of the principal. RESPONSIBILITIES The City Treasurer is charged with: • Investing City funds to achieve the maximum return on deposits; • Producing quarterly reports to identify amounts and types of investment instruments; • Coordinating financial transactions in cooperation with the Finance Director; and • Preparing property tax assessments for residents upon request. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-18: No significant resource level changes are included. DEPARTMENTAL PAGES E-8 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 3: City Treasurer Citizens of South San Francisco 1.0 – City Treasurer (elected) Frank Risso Finance Department Provides Administrative Support 1.00 Elected FTE • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position(s) • Newly Requested Positions Table 5: City Treasurer Position Listing City Treasurer Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Elected E105 Elected City Treasurer 1.00 1.00 1.00 0.00 TOTAL FTE - City Treasurer 1.00 1.00 1.00 0.00 Schedule 11: City Treasurer Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted PAYROLL 50,400$ 39,355$ 39,355$ 46,602$ 48,536$ 7,247$ SUPPLIES & SERVICES 66,317 82,200 82,200 82,200 82,200 - INTERDEPARTMENTAL CHARGES 2,071 1,785 1,785 2,078 2,078 293 Total Expenditures 118,788$ 123,340$ 123,340$ 130,880$ 132,814$ 7,541$ DEPARTMENTAL CHANGES & HIGHLIGHTS: • None DEPARTMENTAL PAGES E-9 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget CITY CLERK MISSION STATEMENT: The primary purpose of the City Clerk’s Department is to serve as the conduit between the residents of the City of South San Francisco and local government legislative agencies, including the South San Francisco City Council and its seven (7) Standing Committees, the South San Francisco Successor Agency to the former Redevelopment Agency and the Oversight Board to the Successor Agency. The Clerk’s Office also performs functions ancillary to this purpose by administering democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The Office strives to meet these duties efficiently, courteously, neutrally and in a manner that is above all else in the best interests of the Citizens of South San Francisco. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH AND BY: • Performing all legislative duties for the legislative bodies identified above pursuant to state and local government requirements, including: (1) Managing projected agenda items; (2) Noticing public hearings; (3) Preparing and publishing the agendas; (4) Finalizing and retaining resolutions and ordinances; (5) Preparing minutes for presentation to the legislative agency at issue. • Maintaining relationships with staff for the legislative agencies identified above, which includes day to day meetings and interactions permitting information flow in a regular and consistent manner. • Managing both the physical and electronic records retention program and goals for the City. • Managing Elections and Fair Political Practices Commission (FPPC) matters for the City. • Representing the City at public events. • Administering the City’s Public Records Act Program. • Representing the City on City Clerk and Election related Boards. • Attesting City and local documents. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2016-17: • Completed the Special SB 415 Election Mailing. DEPARTMENTAL PAGES E-10 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Began implementation of the staffing plan for the City Clerk’s Office to meet increased workflow and enhanced record of Office Policies and Procedures. • Streamlined legislative processing functions via implementation of Legistar Automated Agenda Management System and worked with Council and staff to adjust the system to best suit the needs of the City, legislative bodies, and staff. • Assessed impact of automated efficiencies against City Clerk Staffing Plan. • Assisted Council with audit and update of the City Council Handbook. • Audited Records Retention Schedule to assist Departments with conversion to electronic records retention. Continued to work with Departments to convert records retained in physical storage at the Corporation Yard to electronic format in line with the statewide movement towards electronic availability of records. OBJECTIVES FOR FISCAL YEAR 2017-18: • Update the Boards and Commission Handbook. • Develop Procedure Manual for City Clerk’s Office. • Develop Electronic Portal for FPPC Filings. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-18: • $12,000 for annual maintenance of Automated FPPC Filings. • $10,000 for staff training to permit training of employees and maintain awareness of current laws, rules and regulations affecting the Office of the City Clerk. Organization Chart 4: City Clerk Citizens of South San Francisco 1.0 – City Clerk (elected) Krista Martinelli 1.0 – Deputy City Clerk 1.00 Elected FTE 3.00 FTE • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position(s) • Newly Requested Positions 2.0 – City Clerk Records Technician (1) DEPARTMENTAL PAGES E-11 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Table 6: City Clerk Position Listing City Clerk Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change to 2017-18 from 2016-17 Elected - FT E100 Elected City Clerk 1.00 1.00 1.00 0.00 SUBTOTAL - Elected 1.00 1.00 1.00 0.00 Full Time O320 Deputy City Clerk 1.00 1.00 1.00 0.00 Full Time O415 City Clerk Records Technician 2.00 2.00 2.00 0.00 SUBTOTAL - Full Time 3.00 3.00 3.00 0.00 TOTAL FTE - City Clerk 4.00 4.00 4.00 0.00 Schedule 12: City Clerk Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted PAYROLL 514,305$ 568,239$ 568,239$ 553,952$ 579,057$ (14,287)$ SUPPLIES & SERVICES 96,728 49,403 120,903 49,403 174,403 - INTERDEPARTMENTAL CHARGES 35,485 30,222 30,222 35,080 35,080 4,858 Total Expenditures 646,517$ 647,864$ 719,364$ 638,435$ 788,540$ (9,429)$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY 2017-18: • None Expenditures FY 2018-19: • $125,000 Election 2018 DEPARTMENTAL PAGES E-12 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget CITY ATTORNEY MISSION STATEMENT: The City Attorney is directly appointed by the City Council. The City Attorney represents and advises the City Council, Boards and Commissions, and officers and employees of the City in all matters of law pertaining to their respective offices and official activities. The City Attorney prepares all proposed ordinances, resolutions and amendments, prepares or approves the form of all other legal documents and represents the City in litigation to which the City is a party. The City Attorney, whose services are retained by the City through a contract relationship, is responsible for the following services: • Providing legal advice and information to the Council and staff; • Preparing legislation and legal documents; • Reviewing contracts, leases and agreements; • Providing legal defense for the City in a manner that minimizes City liability and exposure; • Providing legal advice to the City Council, City Manager, Departments, Boards and Commissions; • Supporting staff in enforcing community standards and codes fairly; and • Managing the City’s litigation. ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEAR 2016-17: • Assisted City staff with implementation of Measure W initiatives, including design and planning of the proposed Community Civic Campus Project. • Assisted City staff with the implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties. • Assisted City staff with research and analysis regarding implementation of Adult Use of Marijuana Act (AUMA), including drafting and approval of a temporary urgency ordinance establishing a moratorium on outdoor cultivation of marijuana and commercial marijuana activity. • Assisted City staff with review, negotiation and approval of the assignment of interests from Oyster Point Ventures to Oyster Point Development under the applicable Disposition and Development Agreement and Development Agreement. • Assisted City staff with the negotiation and drafting of a Purchase and Sale Agreement as well as preparation of related environmental review and entitlements for the Residential Development Project at 178-190 Airport Boulevard. DEPARTMENTAL PAGES E-13 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Assisted City staff with the preparation, implementation and approval of the park fee ordinance. • Assisted Planning Division with the preparation and processing of a General Plan Amendment, Specific Plan Amendment, Zoning Ordinance Amendment, associated entitlements and environmental review for the revised Genesis Campus Project at One and Two Tower Place. • Assisted Planning Division with the preparation and processing of entitlements and environmental review for several projects, including the following: o B40 Office/R&D Building and the new Childcare Facility Building on the Genentech Campus; o a new 151-room Hotel Project at 550 Gateway Boulevard; o the BioMed R&D Campus Project at 475 Eccles Avenue; • Assisted with facilitating the close of escrow on the land conveyances under the Sares Regis Purchase and Sale Agreement. • Assisted staff with the preparation, drafting and adoption of ordinance updating the City’s sign regulations to ensure compliance with federal law. • Assisted staff with the preparation, drafting and adoption of ordinance prohibiting smoking in multi-family residential developments. • Provided continuing support and advice to the South San Francisco Conference Center Authority. • Manage and oversee outside counsel in the defense of litigation against the City. • Provided citywide staff trainings on contract formation procedures and best practices in coordination with the Finance Department. • Provided support to Police Department through the prosecution of Municipal Code violations, abatement of deadly weapons through court proceedings, and protection of confidential police records. OBJECTIVES FOR FISCAL YEAR 2017-18: • Continue to assist City Council with downtown and business development initiatives. • Provide in-depth training on legal topics and requirements to staff and Boards and Commissions. • Continue to assist City staff with implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties. • Continue to assist City staff with implementation of Measure W initiatives. • Continue to assist City with implementation of the AUMA, including research and analysis of developing law, and drafting of necessary ordinances. • Assist City staff with Caltrain relocation efforts. • Assist City staff with updates to internal city policies and provide training on implementation. • Continue to assist City staff with the preparation, negotiation, environmental review and entitlement process for residential and commercial development projects. • Continue to assist City staff with the preparation, drafting and adoption of new ordinances. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-18 No significant resource level changes are included. DEPARTMENTAL PAGES E-14 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 5: City Attorney City Attorney Jason Rosenberg (Contract – Meyers Nave ) Chief Assistant City Attorney (Contract – Meyers Nave ) Deputy City Attorney (Contract – Meyers Nave ) Schedule 13: City Attorney Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016- 17 Adopted SUPPLIES & SERVICES 770,811 791,111 1,173,111 900,650 900,650 109,539$ INTERDEPARTMENTAL CHARGE 11,578 10,891 10,891 12,442 12,442 1,551 Total Expenditures 782,389$ 802,002$ 1,184,002$ 913,092$ 913,092$ 111,090$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY 2017-18: • $109,500 increase to account for additional expenditures related to general legal services Expenditures FY 2018-19: • None DEPARTMENTAL PAGES E-15 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget CITY MANAGER MISSION STATEMENT: The daily business of City operations is the responsibility of the City Manager, the Chief Executive Officer of the municipal corporation appointed by the City Council. The City Manager’s office is responsible for implementation of City Council policy, programs and activities, community relations, ombudsmanship, numerous special projects, lobbying activities, interagency coordination and other duties as determined by the City Council. City personnel report to the City Manager. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2016-17: • Moved forward toward design and construction of a new Police Operation Center, a new combined Library and Community Center, and new fire station; and began implementation of an expanded street repair and maintenance program; all under the Measure W initiative. • Moved forward the redevelopment of Oyster Point Park and Marina, gaining approval of a new partner in Oyster Point Development. • Completed final design of a new Caltrain station, and supported the project through construction bids. • Maintained robust employee engagement, holding 12 employee town hall meetings, updating the new employee INTRAnet and kicking off LEAP, a new succession development effort providing career pathing and training to employees. OBJECTIVES FOR FISCAL YEAR 2017-18: • Maintain, Train and Support a High Performance Team. • Move forward the design of a new Police Operation Center, new Fire Station and new combined Library and Community Center, working with Council and the new Measure W Oversight Committee to deliver on the promises of Measure W. • Start construction of the new South San Francisco Caltrain Station, working with the San Mateo County Transit District. DEPARTMENTAL PAGES E-16 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Start construction of the redevelopment of Oyster Point Park and Marina, working collaboratively with Oyster Point Development, City Council, the San Mateo County Harbor District, developers, businesses and residents. • Continue to work with the Oversight Board to develop, sell or transfer former Redevelopment Agency assets. • Coordinate with developers, businesses and residents to successfully navigate the robust construction throughout the city. • Improve the internal operations of city government, setting strategies in place to operate more efficiently, effectively and economically, leading to higher customer satisfaction and a stronger financial position for the city. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-18: • Staff changes include the removal of 1.0 FTE Assistant to the City Manager and 1.0 FTE Management Analyst I, with the addition of 2.0 FTE Management Analyst II FY2017-18 SERVICE LEVEL CHANGES • The City Manager’s office’s Communications efforts will include $60,500 to cover the cost of street banners, the History Initiative and Biotech/Downtown Business newsletters. DEPARTMENTAL PAGES E-17 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 6: City Manager 1.0 – City Manager Mike Futrell 7.00 FTE • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position(s) • Newly Requested Positions 1.0 – Assistant City Manager 1.0 – Communications Director Information Technology Department 1.0 – Administrative Assistant I 1.0 – Executive Assistant 2.0 – Management Analyst II (1) Table 7: City Manager Position Listing City Manager Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N115 City Manager 1.00 1.00 1.00 0.00 Full Time N100 Assistant City Manager 1.00 1.00 1.00 0.00 Full Time N180 Assistant to the City Manager 1.00 0.00 0.00 (1.00) Full Time N190 Communications Director 1.00 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 0.00 0.00 (1.00) Full Time M560 Management Analyst II 0.00 2.00 2.00 2.00 Full Time O315 Administrative Assistant I 0.00 1.00 1.00 1.00 Full Time O310 Administrative Assistant II 2.00 0.00 0.00 (2.00) Full Time O310 Executive Assistant to the City Manager (O410)0.00 1.00 1.00 1.00 SUBTOTAL Full Time 7.00 7.00 7.00 0.00 Hourly X280 Student Intern 0.50 0.00 0.00 (0.50) SUBTOTAL Hourly 0.50 0.00 0.00 (0.50) TOTAL FTE - City Manager 7.50 7.00 7.00 (0.50) DEPARTMENTAL PAGES E-18 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 14: City Manager Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted PAYROLL 1,411,627$ 1,623,004$ 1,620,537$ 1,509,812$ 1,557,294$ (113,192)$ SUPPLIES & SERVICES 288,316 271,890 824,527 366,590 193,890 94,700 INTERDEPARTMENTAL CHARGES 33,625 31,351 31,351 34,758 34,758 3,407 Total Expenditures 1,733,568$ 1,926,245$ 2,476,415$ 1,911,160$ 1,785,942$ (15,085)$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Payroll reflects removal of: 1.0 FTE Management Analyst I, 0.5 FTE Student Intern, 1.0 FTE Assistant to the City Manager, 2.0 FTE Administrative Assistant II • Payroll reflects addition of: +2.0 FTE Management Analyst II, +1.0 Executive Assistant and +1.0 FTE Administrative Assistant I Expenditures FY 2017-18: • $20,000 Street Banners • $30,000 History Initiative • $10,500 Biotech/Downtown Business Newsletters • $2,700 Communications Intern • $10,000 Employee Newsletter • $100,000 New Markets Tax Credits Program Expenditures FY 2018-19: • None DEPARTMENTAL PAGES E-19 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget FINANCE DEPARTMENT MISSION STATEMENT: The Finance Department provides financial and risk management services to City departments, including financial planning and analysis, accounts payable, payroll, accounting and risk mitigation. The department leads fiscal accountability efforts and ensures stewardship of the use of City funds and appropriations through the creation and implementation of policies and procedures. The department ensures timely and accurate collection of Transient Occupancy Taxes and Business Licenses Taxes. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Budgeting and accounting for financial transactions; • Preparing ten year financial forecasts; • Paying vendors and city employees; • Monitoring cash flow for City needs in order to support prudent investment of City funds by City Treasurer. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2016-17: • Received the Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget Presentation from the Governmental Finance Officers Association (GFOA); • Expanded the five year financial forecast to a ten year financial forecast to provide additional insight into operational costs that have long-term financial implications; • Streamlined the renewal process for business licenses by implementing an online software solution; and • Served as primary staff liaison to the newly formed Measure W Citizens’ Oversight Committee. DEPARTMENTAL PAGES E-20 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget OBJECTIVES FOR FISCAL YEAR 2017-18: • Seek out and identify operational efficiencies and other mitigating solutions to address the long term impact of pension costs; • Complete a request for proposals for commercial banking services, and should a new vendor be selected, complete the full transition to the new bank; • Explore employment of one or more Community Facilities Districts (CFD) to finance maintenance, operation and/or construction of public spaces and facilities; • Set foundation for issuance of public bonds supporting construction of the new Community Civic Campus; and • Identify contract management software solutions to enhance the City’s contract management efforts. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-18 • No significant resource level changes are included. Organization Chart 7: Finance Department 1.0 – Director of Finance Richard Lee 1.0 – Administrative Assistant II Accounting & Financial Services Budget & Payroll 1.0 – Financial Services Manager Accounting 2.0 – Accountant I/II /Sr. 2.0 – Accounting Assistant II Miscellaneous Hourly 0.6 – Courier Budget 1.0 – Financial Analyst II 1.0 – Management Analyst I Payroll 1.0 – Payroll Administrator 1.0 – Accounting Assistant II 12.00 FTE 0.60 Hourly • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position (s) • Newly Requested Positions 1.0 – Financial Services Manager DEPARTMENTAL PAGES E-21 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Table 8: Finance Department Position Listing Finance Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N145 Director of Finance 1.00 1.00 1.00 0.00 Full Time M770 Financial Services Manager 2.00 2.00 2.00 0.00 Full Time M615 Senior Financial Analyst 0.00 0.00 0.00 0.00 Full Time M613 Financial Analyst II (M570)1.00 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00 Full Time M625 Senior Accountant 1.00 1.00 1.00 0.00 Full Time M620 Accountant II 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 4.00 3.00 3.00 (1.00) Full Time M785 Payroll Administrator 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 13.00 12.00 12.00 (1.00) Hourly X280 Miscellaneous Hourly 0.60 0.60 0.60 0.00 SUBTOTAL Hourly 0.60 0.60 0.60 0.00 TOTAL FTE - Finance 13.60 12.60 12.60 (1.00) Schedule 15: Finance Department Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted PAYROLL 1,757,426$ 1,792,183.29 1,752,183$ 2,010,331$ 2,123,615$ 218,148$ SUPPLIES & SERVICES 182,387 473,797.65 524,460 323,798 123,798 (150,000) INTERDEPARTMENTAL CHARGES 228,557 211,814.00 211,814 246,724 246,724 34,910 Total Expenditures 2,168,370$ 2,477,795$ 2,488,457$ 2,580,853$ 2,494,138$ 103,058$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY2017-18: • $50,000 Finance Office Redesign • $150,000 Fire Department Services Review Expenditures FY2018-19: • None DEPARTMENTAL PAGES E-22 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget NON-DEPARTMENTAL Non-Departmental are General Fund expenditures that benefit the City as a whole, and that do not fit into one particular department. All of the expenditures are categorized as supplies and services. Schedule 16: Non-Departmental Expenditures All Operating Funds Adopted 2016-17 Proposed 2017-18 Projected 2018- 19 Change of 2017-18 from 2016-17 Adopted % Change Contractual Services Animal Control 558,265$ 573,437$ 590,640$ 15,172$ 2.7% C/CAG 60,302 57,845 57,845 (2,457) (4.1%) C/CAG Congestion Relief 161,990 158,677 158,677 (3,313) (2.0%) Grant Consulting 60,000 60,000 60,000 - 0.0% Safety Program - 125,000 - 125,000 0.0% Subtotal Contractual Services 840,557$ 974,959$ 134,402$ 16.0% Dues, Meetings ABAG 13,024$ 13,024$ 13,024$ -$ 0.0% Airport Roundtable 750 750 750 - 0.0% International City/County Mngmnt Assoc.1,400 1,400 1,400 - 0.0% LAFCO 10,727 10,727 10,727 - 0.0% League of CA Cities 18,438 18,438 18,438 - 0.0% National League of Cities 5,400 5,400 5,400 - 0.0% Peninsula Conflict Resolution Center 19,492 19,492 19,492 - 0.0% Sister Cities International 765 765 765 - 0.0% SMC Sustainable Book 4,000 4,000 4,000 - 0.0% SSF Chamber of Commerce 2,520 2,520 2,520 - 0.0% Peninsula TV 20,000 20,000 20,000 - 0.0% Subtotal Dues, Meetings 96,516$ 96,516$ 96,516$ -$ 0.0% Other Expenditures Administrative Departments Workshop 1,500$ 1,500$ 1,500$ -$ 0.0% Biotech Industry Town Hall 5,900 5,900 5,900 - 0.0% Boards and Commissions 2,600 2,600 2,600 - 0.0% Chamber Expo Event 250 250 250 - 0.0% Citizens Academy 8,000 8,000 8,000 - 0.0% Council Reorganization Event 500 500 500 - 0.0% Executive Retreat, Employee THs & Recognition 3,300 3,300 3,300 - 0.0% Intern - 7,642 6,970 7,642 0.0% Promotional 12,000 12,000 12,000 - 0.0% Phone 800 800 800 - 0.0% Postage -Printing 200 200 200 - 0.0% Sister Cities Event & Supplies 1,000 1,000 1,000 - 0.0% Water 850 850 850 - 0.0% Subtotal Other Expenditures 36,900$ 44,542$ 43,870$ 7,642$ 20.7% Total Expenditures 973,973$ 1,116,017$ 1,007,548$ 134,402$ 13.8% DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Intern (Part-Time) Expenditures FY 2017-18: • $125,000 Safety Program •$7,642 Internship Expenditures FY 2018-19: •$6,970 Internship DEPARTMENTAL PAGES E-23 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget HUMAN RESOURCES DEPARTMENT MISSION STATEMENT: The Human Resources Department serves as a cooperative and engaged partner in supporting the City’s goals and values. We are committed to working strategically and mutually with departments to provide programs and services that create a work environment of achievement, continuous improvement, employee empowerment and teamwork. HUMAN RESOURCES WILL SUPPORT ITS MISSION TO THE CITY THROUGH: • Benefits and the Wellness Committee • Classification and Compensation • Employee Relations • Information Management and Regulatory Compliance • Labor Negotiations and Relations • Training and Development • Recruitment and Selection • Workers Compensation and Safety ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2016-2017: • Completed 55 recruitments, including key positions for several City departments: o Public Works Director o Information Technology Manager • Supported the two-year, 17-point action plan of the Succession Development Program Initiative: o Received the Northern California Chapter, International Public Management Association award for excellence in Human Resources for the succession Development Program. o Coordinated the Succession Development Committee responsible for: DEPARTMENTAL PAGES E-24 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget  Program Branding: Leadership, Education and Advancement Planning, LEAP  Establishing the LEAP intranet page  Launched an All-Star Recognition Program  Coordinated access to department-led webinars for ICMA • Improved Employee Engagement, Recruitment and Retention: o Bi-monthly Management Forum with various topics for career development. Highlights include:  Brain Types and Working Styles  Dealing with Difficult People  Working in Teams o Expanded Youth Engagement:  TEE–Teen Engagement and Employment summer youth work program  Next Generation Committee Regional Internship Program o Established Year round training:  San Mateo County Regional Training and Development Consortium  Liebert Cassidy and Whitmore Employment Relations Consortium  Safety and DOT Trainings  Reasonable Suspicion Training for non-DOT drivers  Sexual Harassment Prevention Training  Ethics Training o Active Wellness Committee:  Wellness Health Fair  Lunch and Learns  Events such as Breast Cancer Awareness Month  Promoted Pink Thursdays in October  Supported San Mateo Medical Center SSF Clinic’s breast health outreach by donating $410 raised through the 2016 Pink Thursday t-shirt fundraiser. • Began the process of installing a new Human Capital Management (HCM) System: o Measured and assessed City-wide resources used in personnel administration, payroll and timekeeping processes; conducted a Request for Proposal (RFP); and engaged a City-wide, inter-departmental team in the vendor selection process. o Council approved the contract to Personnel Data Systems (PDS), Inc. for the replacement of the HR/Payroll/Timekeeping system. o Council approved the contract for Wise Consulting to assist with the implementation process of the new HCM system. o City’s tactical team is working on set-up, data conversation and testing with a projected rollout date of October 2017. • Expanded and reinvigorated the City Safety Program: o On-boarded Safety Officer Consultant Services o Published and maintain a Safety Training Calendar on the Intranet DEPARTMENT PAGES E-25 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Implemented a Return To Work Program: o Engaged the services of Norm Peterson & Associates to establish and implement a Return- to-Work Program. o Helped employees safely return to work, while saving Total Temporary Disability (TTD) payments of approximately $66, 887. OBJECTIVES FOR FISCAL YEAR 2017-2019: • Labor Negotiations and MOU contract updates • Implement HCM payroll and human resources system • Continue to support the LEAP succession development program in all departments • Further define and implement a more thorough employee on-boarding program • Enhance the employee recognition program • Create and publish a City recruitment video • Explore the use of 360 degree evaluation program for managers BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-2019: • Safety Program • Succession Development Program Initiative –phase two • HCM: PDS and WISE • HR Clerk/Consultant • City-wide Training and Engagement Efforts • Recruitments DEPARTMENT PAGES E-26 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 8: Human Resources Department 1.0 – Human Resources Director LaTanya Bellow 3.0 Human Resources Analyst I/II 1.0 Administrative Assistant II 7.00 FTE 1.00 Hourly • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position (s) • Newly Requested Positions 1.0 Human Resources Technician 1.0 Human Resources Clerk (hourly) 1.0 Human Resources Manager Table 9: Human Resources Department Position Listing Human Resources Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N130 Director Of Human Resources 1.00 1.00 1.00 0.00 Full Time M270 Human Resources Analyst II 2.00 2.00 2.00 0.00 Full Time O265 Human Resources Technician 1.00 1.00 1.00 0.00 Full Time M775 Human Resources Manager 1.00 1.00 1.00 0.00 Full Time M700 Human Resources Analyst I 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 7.00 0.00 Hourly X310 Human Resources Clerk 1.00 1.00 0.00 0.00 SUBTOTAL Hourly 1.00 1.00 0.00 0.00 TOTAL FTE - Human Resources 8.00 8.00 7.00 0.00 DEPARTMENT PAGES E-27 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 17: Human Resources Department Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted PAYROLL 1,180,854$ 1,275,525$ 1,275,525$ 1,318,947$ 1,276,530$ 43,422$ SUPPLIES & SERVICES 217,719 115,461 212,496 219,961 177,461 104,500 INTERDEPARTMENTAL CHARGES 70,208 67,023 67,023 78,068 78,068 11,045 Total Expenditures 1,468,781$ 1,458,009$ 1,555,044$ 1,616,976$ 1,532,058$ 158,967$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY 2017-18: • $65,000 Recruitment Search Firm Services •$5,000 Bi-Annual Job Fair •$22,000 Class & Comp Studies •$52,500 Succession Development Program •$60,200 HR Clerk to support Human Capital Management System implementation Expenditures FY 2018-19: • $30,000 Recruitment Search Firm Services •$32,000 Class & Comp Studies DEPARTMENT PAGES E-28 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget ECONOMIC & COMMUNITY DEVELOPMENT MISSION STATEMENT: The Economic & Community Development Department promotes and maintains quality development and economic vitality within the City, and it oversees the regulatory functions necessary to assure excellent customer service and balanced, high-quality growth and development within the City. The department supports its mission through the activities of three divisions: • The Economic Development & Housing Division is responsible for: business attraction and retention; implementation of the Long Range Property Management Plan (LRPMP); economic analysis; affordable housing programs; Downtown development and merchant support; negotiating and managing development projects; management of the Community Development Block Grant (CDBG) program; and other projects and programs related to creating jobs, investment, and affordable housing for South San Francisco. • The Planning Division assists the Planning Commission and City Council in guiding the physical growth and development of the City. Planning staff provide information, analysis and support regarding land development and land use issues in the City. The Planning Division also helps implement the City’s Climate Action Plan. • The Building Division ensures public safety, health and welfare through the effective administration and enforcement of our local ordinances and the California Building Codes. In the event of an emergency or disaster, the division performs damage assessments of all structures. The division also maintains accurate property and permit records for structures within South San Francisco. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2016-17: • Processed 2,200 permits allowing more than $432 million of new construction and $3,551,012 of permit fee revenue. • Facilitated business attraction and expansion projects that generated about 800 new jobs. • Completed the transfer of the Oyster Point Development Agreement to a new development team: Oyster Point Development, LLC – thus paving the way for a $1 billion, 2.3 million square foot development on 42 acres of waterfront property. DEPARTMENT PAGES E-29 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Completed the sale of Successor Agency property and commenced construction for the 260-unit Sares-Regis downtown housing project (the largest private investment in Downtown history, with a project budget of $140 million). • Completed the developer selection process and executed an Exclusive Negotiating Rights Agreement (ENRA) with ROEM for the 84-unit Grand & Linden project. • Approved the sale of city property at 178-190 Airport Blvd. in order to facilitate a 147-unit private housing development on adjacent property at 150 Airport Blvd. • Completed the developer selection process and executed an ENRA with Hisense/OMNI for a 97- unit mixed used use condo/retail development at 200 Linden. • Launched the City’s new Zoning Search Website as well as the Development and Construction Map Website. • Successfully launched the first phase of electronic permitting, including: online permitting for contractors; inspectors equipped with tablets for field work (electronic correction notices, code check, plan review, etc.); and implemented electronic plan review for commercial permits. • Implemented a successful City presence at the BIO 2016 conference. The City had its own booth. The City held 24 scheduled meetings with biotech companies (not including the impromptu meetings that occurred at the booth) that resulted in 14 potential business opportunities. The City also hosted a bus tour, and a breakfast event that was attended by 79 biotech business representatives. The breakfast event featured a panel discussion moderated by Ron Leuty of the SF Business Times and featuring four biotech leaders: Bill Newell (Sutro Biopharma), James Sabry (Genentech), Rick Winningham (Theravance), and Lesley Stolz (JLABS). • Approval of the City’s Action Plan for the Community Development Block Grant (CDBG) Program. Funded 80 ADA ramp upgrades at key intersections in the City with CDBG funding. Provided funding to 14 non-profits who assist foster youth, homeless, the elderly, disabled and people who housing related legal issues with CDBG funding. Resurfaced Brentwood playlot with rubberized surfacing using CDBG Funds • Formed and facilitated the Construction Coordination Committee • Intensive work to support the planning and approval process for several major life science campus developments, including Genentech Buildings 31 and 40, Genesis Towers, 475 Eccles, and the Landing at Oyster Point. • Intensive work to support the Downtown Merchants, including administration of four successful façade grant projects, installation of Downtown Holiday Decorations, and ongoing collaborations with the Chamber of Commerce. • Resolved longstanding legal property issues for the Willow Gardens affordable housing project. • Sale of City residential property at 380 Alta Vista. • Fully executed the compensation agreement with all Taxing Entities for Long Range Property Management Plan (LRPMP) properties, allowing properties to be transferred to the City. • Final approval of the 81-unit Rotary Senior Affordable Housing Project. • Facilitated an affordable housing lottery for the City Ventures project, which awarded seven affordable units to qualifying applicants. • Provided real estate services in support of the Measure W-funded Civic campus project. DEPARTMENT PAGES E-30 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Issued developer RFQs for two high-profile opportunity sites: (a) a hotel at the Oyster Point site, and (b) a mixed-use residential development at the PUC Site • Researched, managed, and processed advanced planning projects, including revisions to the Accessory Dwelling Unit regulations and Retail Marijuana regulations • Entitled Costco Business Center (old Levitz site). • Processed approximately 100 Planning applications for signs, residential additions, commercial/industrial improvements, use permits and other entitlements. OBJECTIVES FOR FISCAL YEAR 2017-18: • Continue business attraction, retention, and expansion efforts. • Continue outstanding customer service efforts to expedite planning approvals and building permits for time sensitive projects. • Complete the 100% implementation of online building permit submittal and plan review. • Continue attraction/retention efforts for biotechnology industry, including the BIO International Convention and other initiatives. • Continue efforts to support Downtown development and business attraction. • Plan and pursue major real estate developments on strategic opportunity sites within the city, such as: 200 Linden, the PUC properties, Sares Regis Phase 2, the Grand & Linden project, and other projects. • Support planning efforts for a civic campus at the intersection of Chestnut & El Camino Real. • Update the Citywide Residential Design Guidelines. • Continue to work on Downtown Streetscape Enhancements. • Begin the initial planning and organization work needed to begin a comprehensive General Plan Update Process starting in 2018-19. • Assist with updating the Bicycle and Pedestrian Plan. • Complete the update of the Chestnut/ECR Plan. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-19: Expenditures FY2017-18: • $75,000 BIO Conference • $183,000 Building Plan Reviewer; cost offset by permit revenues • $150,000 Citywide Multi-Modal Transportation Plan; funded by General Plan Maintenance reserve (non-General Fund) • $105,000 Housing/ECD Consultant • $10,000 Staff Training and Development • $40,000 Phase III of Holiday Decorations • $20,000 Monitors/Equipment for Building Department • $8,800 Cost Difference for Principal Planner • $2,000 Printing Services for Building Division • $203,000 Professional Services for PUC/Oyster Point • $15,100 Cost difference for Senior Permit Technician • $80,000 Audit & Compliance Process of DA and TDM DEPARTMENT PAGES E-31 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Expenditures FY2018-19: • $75,000 BIO Conference • $194,000 Building Plan Reviewer; cost offset by permit revenues • $150,000 Citywide Multi-Modal Transportation Plan; funded by General Plan Maintenance reserve (non-General Fund) • $105,000 Housing/ECD Consultant • $10,000 Staff Training and Development • $40,000 Phase IV of Holiday Decorations • $65,000 Mobility Study/CEQA/Urban Design Services • $2.0 million Plan Review Consultant Services • $9,700 Cost difference for Principal Planner • $2,000 Printing Services for Building Division • $15,100 Cost difference for Senior Permit Technician Organization Chart 9: Economic & Community Development Department 1.0 – Economic & Community Development Director Alex Greenwood 1.0 – Management Analyst II 1.0 – Administrative Assistant II Economic Development & Housing Division Planning Division 1.00 – ECD Deputy Director / Economic Development & Housing Manager 3.00 – Economic Development Coordinator (1) 1.00 – Community Development Coordinator 1.00 – Management Analyst II 1.00 – Management Analyst I 1.00 – Office Specialist 0.20 – Research Assistant (hourly) 0.20 – Rehab Specialist (hourly) 1.00 – Chief Planner 1.00 – Principal Planner 2.00 – Senior Planner 2.00 – Associate Planner 1.00 – Planning Technician 1.00 – Administrative Assistant II Building Division 1.00 – Chief Building Official 2.00 – Senior Building Inspector 4.00 – Building Inspector 1.00 – Senior Permit Technician 1.00 – Permit Technician 1.00 – Building Plan Reviewer 1.00 – Administrative Assistant I 30.00 FTE 0.40 Hourly • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position (s) • Newly Requested Positions DEPARTMENT PAGES E-32 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Table 10: Economic & Community Development Department Position Listing ECD Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N140 Director of ECD 1.00 1.00 1.00 0.00 Full Time M145 ECD Deputy Director / Manager of Economic Development & Housing 1.00 1.00 1.00 0.00 Full Time M125 Associate Planner 2.00 2.00 2.00 0.00 Full Time M210 Chief Building Official 1.00 1.00 1.00 0.00 Full Time M155 Chief Planner 1.00 1.00 1.00 0.00 Full Time M185 Economic Development Coordinator 3.00 3.00 3.00 0.00 Full Time M725 Community Development Coordinator 1.00 1.00 1.00 0.00 Full Time M590 Principal Planner 0.00 1.00 1.00 1.00 Full Time M335 Senior Planner 3.00 2.00 2.00 (1.00) Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 2.00 2.00 2.00 0.00 Full Time A462 Planning Technician 1.00 1.00 1.00 0.00 Full Time TBD Senior Permit Technician 0.00 1.00 1.00 1.00 Full Time A460 Permit Technician 2.00 1.00 1.00 (1.00) Full Time A400 Sr Building Inspector 2.00 2.00 2.00 0.00 Full Time A135 Building Inspector 4.00 4.00 4.00 0.00 Full Time TBD Building Plan Reviewer 0.00 1.00 1.00 1.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 Full Time A295 Office Specialist 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 29.00 30.00 30.00 1.00 Hourly X280 Miscellaneous Hourly - Research Assistant 0.20 0.20 0.20 0.00 Hourly X280 Miscellaneous Hourly - Rehab Specialist 0.20 0.20 0.20 0.00 SUBTOTAL Hourly 0.40 0.40 0.40 0.00 TOTAL - ECD 29.40 30.40 30.40 1.00 DEPARTMENT PAGES E-33 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 18: Economic & Community Development Department Expenditures General Fund 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016-17 Adopted Revenues: Building Insp. Permits 2,309,687$ 4,766,046$ 4,766,046$ 3,400,562$ 4,728,675$ (1,365,484)$ Building Plan Check 1,203,842 623,846 623,846 806,935 818,718 183,089 Building Plan Check Exp.402,186 564,673 564,673 2,210,365 3,073,639 1,645,692 Building Plan Check In Hs 399,532 623,848 623,848 216,745 300,862 (407,103) Electrical Permit 304,287 250,000 250,000 433,489 601,723 183,489 Plumbing Permit 134,505 125,000 125,000 216,745 300,861 91,745 Mechanical Permit 143,417 130,000 130,000 216,745 300,861 86,745 Bldg. Special Inspection 3,548 2,500 2,500 2,500 2,500 - Energy Plan Check 254,287 150,000 150,000 552,591 768,410 402,591 Genentech Bldg. Insp.43,053 10,000 10,000 10,000 10,000 - Charges for Services 246,629 86,190 94,990 86,190 86,190 - Other Revenues 11,437 11,437 - - (11,437) Total Revenues 5,444,972$ 7,343,540$ 7,352,340$ 8,152,867$ 10,992,439$ 809,327$ Expenditures: Salaries & Benefits 3,769,916 4,801,419$ 4,801,419$ 5,063,937$ 5,409,690$ 262,518$ Supplies & Services 3,661,083 6,982,848 8,116,028 2,597,417 4,254,417 (4,385,431)$ Capital Outlay 261,659 - - - Interdepartmental Charges 227,886 218,779 218,779 248,093 248,248 29,314$ Total Expenditures 7,920,543$ 12,003,046$ 13,136,226$ 7,909,447$ 9,912,354$ (4,093,599)$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Add 1.0 FTE Building Plan Reviewer; cost offset by permit revenues • Add 1.0 FTE Senior Permit Technician • Subtract 1.0 FTE Permit Technician • Add 1.0 FTE Principal Planner • Subtract 1.0 FTE Senior Planner Expenditures FY2017-18: • $75,000 BIO Conference • $183,000 Building Plan Reviewer; cost offset by permit revenues • $150,000 Citywide Multi-Modal Transportation Plan; funded by General Plan Maintenance reserve (non-General Fund) • $105,000 Housing/ECD Consultant • $10,000 Staff Training and Development • $40,000 Phase III of Holiday Decorations • $20,000 Monitors/Equipment for Building Department • $8,800 Cost Difference for Principal Planner • $2,000 Printing Services for Building Division • $203,000 Professional Services for PUC/Oyster Point • $15,100 Cost difference for Senior Permit Technician • $80,000 Audit & Compliance Process of DA and TDM Expenditures FY2018-19: • $75,000 BIO Conference • $194,000 Building Plan Reviewer; cost offset by permit revenues • $150,000 Citywide Multi-Modal Transportation Plan; funded by General Plan Maintenance reserve (non-General Fund) • $105,000 Housing/ECD Consultant • $10,000 Staff Training and Development • $40,000 Phase IV of Holiday Decorations • $65,000 Mobility Study/CEQA/Urban Design Services • $2.0 million Plan Review Consultant Services • $9,700 Cost difference for Principal Planner • $2,000 Printing Services for Building Division • $15,100 Cost difference for Senior Permit Technician DEPARTMENT PAGES E-34 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget FIRE DEPARTMENT MISSION STATEMENT: The South San Francisco Fire Department exists to protect the members of our residential and business communities, our neighbors and visitors, their property and our environment. We will work to prevent injury and damage through education, fire prevention and municipal code enforcement; and to respond to the impact of fire, medical emergencies, natural and human-caused disasters and the release of hazardous materials. THE DEPARTMENT SUPPORTS ITS MISSION TO OUR COMMUNITY THROUGH: • Education • Fire Prevention • Code Enforcement • Emergency Response • Emergency Medical Services • Disaster Preparedness • Fire Administration ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEAR 2016-17: • Fire personnel responded to 6,754 incidents in calendar year (CY) 2016, a 3.4 percent increase over CY 2015. Incidents included 172 fires, 4,682 emergency medical calls, 132 hazardous conditions and more than 1,750 various incidents ranging from simple to complex. • SSFFD ambulances transported 4,056 patients. • Addressed 995 new Municipal Code complaints and closed 989 Code Enforcement cases. • Conducted 483 renewable permit, life safety and construction inspections. • Update of and formal adoption of Local Hazard Mitigation Plan. DEPARTMENT PAGES E-35 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Participated in various training and Emergency Operations Center (EOC) exercises, such as: o Hosted site for two technical rope rescue drills for the county. o Participated in two quarterly Red Cap drills at San Francisco International Airport (SFO). o Participated in the annual disaster drill at SFO. o Participated in the County OES “Train on the Train” Active Shooter drill at SSF Caltrain station. o Participated in the National Association of State Boating Law Administrators Boat Operator regional training class. o Participated in Urban Shield marine operations exercise. o Participated in San Francisco Bay Fleet Week. o Hosted two State Fire Marshal Technical Rope Rescue Courses for San Mateo County. o Participated in Bay Area Urban Shield Marine rescue training. o Participated in Bay Area Regional UASI Rescue Boat Operator Course. o American Red Cross shelter operation training for Community Emergency Response Team (CERT) members. o Silver Dragon X EOC community information distribution exercise. o Yellow Command Point of Distribution logistics exercise. o CERT Incident Command System training. o Delivered CERT Academy to community members. • Completed a total of 12,759 hours of training. • Realigned EOC management staffing to assign primary and back-up responsibilities, and train EOC staff to operate more effectively in the EOC. • Over 7,100 CERT volunteer and training hours. • Increased sudden cardiac arrest survival rates through implementation of “high performance” CPR training per the San Mateo County Emergency Medical Services guidelines. • SSFFD staff conducted CPR, AED and fire safety training for South San Francisco residential and business community members. • Modified Fire Prevention Week delivery to address elementary schools and high schools in alternating years. o Provided Hands Only CPR and Bleeding Control training to more than 1500 students at El Camino, South San Francisco and Baden high schools. • Placement of new 103 foot quintuple (quint) fire apparatus into service including operator orientation and training. • Placement of new 2016 Rescue Ambulance into service. • Placed 51 fire department portable radios into service providing the latest technology. • Replaced 41 sets of wildland firefighting personal protective equipment. • Replaced the department’s cache of atmospheric gas monitoring equipment. • Replaced 12 ruggedized laptop computers for use during incidents. DEPARTMENT PAGES E-36 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Promoted one Deputy Chief, two Battalion Chiefs and hired 6 new Paramedic/ Firefighters. • Hosted a Fire Department “Open House” to give safety information to SSF residents. • Hosted two E-waste events, allowing citizens to dispose of electronics for free and recovering funds for planting trees with the Community Preservation Task Force • Partnered with Human Resources to conduct recruitments for; Accounting Assistant II; Office Specialist; Administrative Assistant I; Paramedic/Firefighter; and conducting a Fire Captain promotional exam. • More than $3.3 million (FY 2016-17) in revenue collected for Ambulance Transport, Fire Prevention Inspections, Code Enforcement, Plan Check and safety classes. (need to validate prior to publication) OBJECTIVES FOR FISCAL YEAR 2017-18: • Continue to work toward accreditation of the Fire Department, Emergency Medical Services, and Emergency Preparedness, through; o Revising and adopting department policies and procedures. o Evaluating current and future department services. o Promoting professional development training and education. • Utilize regional opportunities and develop in-house exercises to reinforce EOC staff training and demonstrate communications and logistics capabilities. • Work with IT to implement additional technology in Incident Management and EMS processes. • Ongoing digitizing of final Fire Prevention plans for a more expedited retrieval process. • Develop and implement a policy for SSFFD and SSFPD response to violent incidents/multi-casualty incidents. DEPARTMENT PAGES E-37 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Continue working toward a program aimed at reducing chronic exposure of carcinogens for our members, both in the station environment and on emergency scenes. • Develop specifications for and order a new fire engine to replace the department’s oldest apparatus BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-18: • Stabilize and maximize ambulance transport revenues. • Expand local recruiting and hiring efforts, including reconfiguring fire department youth programs and outreach opportunities. • Provide staff development training opportunities. • Participate in citywide Safety and Leadership programs. • Revise the City’s Emergency Operations Plan. • Emergency Management exercises will continue that involve citywide staff and their Emergency Operations Center responsibilities. • Work with Fleet Management to develop specifications for replacement fire apparatus. • Continue to identify and project future equipment needs to allow for replacement on a predictable schedule. • Focus on firefighter wellness and injury prevention. • Participate in Measure W project activities. • Implement defined employee Technical Rescue certification criteria • Enhance Urban Search & Rescue capabilities through State certified courses for SSFFD personnel DEPARTMENT PAGES E-38 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 10: Fire Department 1.0 – Fire Chief Gerry Kohlmann Administration Division Fire Prevention Division 1.00 – Emergency Services Manager 1.00 – Management Analyst II 1.00 – Sr. Administrative Assistant 1.00 – Accounting Assistant II 1.00 – Office Specialist 0.48 – Fire Courier (hourly) 1.00 – Fire Marshal 4.00 – Safety Inspector I/II /III 1.00 – Administrative Assistant I 1.00 – Safety Inspector (contract) Emergency Medical Services / Operations Divisions 1.0 Deputy Fire Chief A Shift 1.0 – Battalion Chief (Training) 1.0 – EMS Battalion Chief 4.2 – EMT (contract) 1.00 – Battalion Chief 5.00 – Fire Captain (1) 5.00 – Fire Apparatus Engineer 13.00 – Paramedic / Firefighter (2) B Shift 1.00 – Battalion Chief 5.00 – Fire Captain 5.00 – Fire Apparatus Engineer 13.00 – Paramedic / Firefighter (1) C Shift 1.00 – Battalion Chief 5.00 – Fire Captain 5.00 – Fire Apparatus Engineer 13.00 – Paramedic / Firefighter (2) 87.00 FTE 0.48 Hourly 5.20 Contract • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position(s) • Newly Requested Positions DEPARTMENT PAGES E-39 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Table 11: Fire Department Position Listing Fire Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N150 Fire Chief 1.00 1.00 1.00 0.00 Full Time M110 Deputy Fire Chief 1.00 1.00 1.00 0.00 Full Time M780 Emergency and Safety Manager 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time M410 Fire Marshal 1.00 1.00 1.00 0.00 Full Time M390 Fire Battalion Chief (56 Hours)3.00 3.00 3.00 0.00 Full Time M205 Fire Battalion Chief (40 Hours)2.00 2.00 2.00 0.00 Full Time B120 Fire Apparatus Engineer 15.00 15.00 15.00 0.00 Full Time B100 Fire Captain 15.00 15.00 15.00 0.00 Full Time B130 Paramedic / Firefighter 39.00 39.00 39.00 0.00 Full Time B200 Safety Inspector I 1.00 1.00 1.00 0.00 Full Time B195 Safety Inspector II 3.00 3.00 3.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 Full Time O340 Sr. Administrative Assistant 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 1.00 1.00 1.00 0.00 Full Time A295 Office Specialist 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 87.00 87.00 87.00 0.00 FT Contract X181 Safety Inspector 1.00 1.00 1.00 0.00 FT Contract X281 Emergency Medical Technician 4.20 4.20 4.20 0.00 SUBTOTAL FT Contract 5.20 5.20 5.20 0.00 Hourly X540 Fire Courier 0.48 0.48 0.48 0.00 SUBTOTAL Hourly 0.48 0.48 0.48 0.00 TOTAL - Fire 92.68 92.68 92.68 0.00 DEPARTMENT PAGES E-40 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 19: Fire Department Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016-17 Adopted FIRE CONSTRUCTION PERMITS 146,622$ 80,000$ 80,000$ 80,000$ 80,000$ -$ FIRE PREVENTION FEES 970,307 400,000 400,000 400,000 400,000 - FIRE PREVENTION INSPECTION FEES 133,741 200,000 200,000 200,000 200,000 - RENEWABLE FIRE PERMITS 98,679 200,000 200,000 200,000 200,000 - SPECIAL ACTIVITY FIRE PERMITS 9,250 3,500 3,500 3,500 3,500 - ADMINISTRATIVE CITATION FINES 51,943 80,000 80,000 80,000 80,000 - INTERGOVERNMENTAL 691,352 25,000 365,000 25,000 25,000 - CHARGES FOR SERVICES 7,432 4,857 4,857 4,857 4,857 - OTHER REVENUES 40,695 40,000 40,000 40,000 40,000 - PARAMEDIC SERVICE FEES 1,698,552 1,700,000 1,700,000 1,750,000 1,750,000 50,000 BLS TRANSPORT SERVICE 181,003 250,000 250,000 250,000 250,000 - Total Revenues 4,029,576$ 2,983,357$ 3,323,357$ 3,033,357$ 3,033,357$ 50,000$ Expenditures: Salaries & Benefits 21,535,790 22,798,129$ 23,138,129$ 22,922,881$ 24,337,858$ 124,752$ Supplies & Services 1,217,318 1,212,580 1,427,051 1,412,330 1,334,040 199,750 Capital Outlay 253,805 40,920 40,920 Interdepartmental Charges 1,422,225 1,749,175$ 1,749,175 1,822,102 1,822,102 72,928 Total Expenditures 24,429,138$ 25,800,803$ 26,355,274$ 26,157,313$ 27,494,000$ 397,430$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY 2017-18: • $105,100 Structural Collapse Rescue, Rope Rescue and Boat Rescue Courses - Overtime and Course Cost • $46,200 for Powerload System for Rescue 63; funded by developer contribution • $37,500 for Thermal Imaging Camera Replacement; funded by developer contribution • $17,900 for Specialized Commercial dryers for Firefighter PPEs • $18,200 for Radiation Dosimeters; funded by developer contribution • $13,600 Intergovernmental Contractual Services • $27,900 Phone and Data • $21,100 Software Licenses and Maintenance • $59,500 Personal Protective Equipment replacement • $6,000 Station Budget Increases • $12,000 Fire Prevention Staff Development Materials Increase • $62,500 for EMS Ambulance Services • $37,600 Staff Development • $30,000 Training Overtime • $8,000 US&R Supplies for Training • $45,000 Hiring/Promotional Process • $6,000 Mattress Replacement Expenditures FY 2018-19: • $117,900 Structural Collapse Rescue, Rope Rescue and Boat Rescue Courses - Overtime and Course Cost • $37,500 for Thermal Imaging Camera Replacement; funded by developer contribution • $17,900 for Specialized Commercial dryers for Firefighter PPEs • $27,900 Phone and Data • $21,100 Software Licenses and Maintenance • $6,000 Station Budget Increases • $6,000 Mattress Replacement • $49,500 Personal Protective Equipment replacement • $66,000 for EMS Ambulance Services • $$37,600 Staff Development • $30,000 Training Overtime • $8,000 US&R Supplies for Training • $45,000 Hiring/Promotional Process DEPARTMENT PAGES E-41 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget POLICE DEPARTMENT MISSION STATEMENT: We are committed to proactively reducing crime, enhancing public safety, and addressing quality of life issues through education, enforcement and community partnerships in order to make a better South San Francisco. VISION: We will maintain the highest educational standards in all aspects of our duties and continually work with the community to develop a relationship built on trust and respect. We will serve the citizens of South San Francisco in the most courteous efficient and professional manner possible. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Citizen’s Academy program, presented since 1998; • Community Academy program in Spanish, presented since 2000; • Youth Academy program for children 10 to 14, presented since 2015; • Gang Resistance Education and Training (GREAT) program for 5th grade students; • Numerous Middle School / High School classes on cyber-bullying / digital safety; • Neighborhood Enhancement Action Team (Project NEAT) juvenile diversion program for first- time offenders; • Summer Youth Work program for “at risk” youth; • Every 15 Minutes DUI prevention education program for high school students; • Social Media used to share crime trends and safety tips; • Police Explorer program designed to encourage teenagers and young adults to actively participate in the police department and give back to their community; • National Night Out program to allow community members to interact with police officers. ACCOMPLISHMENT / INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2016-17: DEPARTMENT PAGES E-42 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Chief Azzopardi received the prestigious POST Executive Certificate from California Police Officers Standards and Training Executive Director Manny Alvarez. • Hosted sessions of the Citizens’ Police Academy, Hispanic Community Academy and the Youth Police Academy; • Creation of a Citizens’ Dog Walker Watch crime prevention program; • Began implementation of a new Body-Worn Camera system for all officers; • Operation Pill Nation – SSFPD Task Force Officer received the prestigious Organized Crime Drug Enforcement Task Force National Award for an Outstanding Investigation for the Pacific Region; • SSFPD Detectives received the prestigious U.S. Attorney’s Director’s Award For Superior Performance related to their work in a gang-homicide investigation; • Neighborhood Response Team (Sergeant / Corporal / 2 Officers): o Continued mission – enforcement, intelligence, community relationship building o 110 arrests (30 gang related arrests); o Completed 704 field interrogation cards (276 gang related F.I.’s); and o Validated 60 gang members; • Downtown Bike Patrol (2 Officers): o Continued mission – addressing of quality of life issues in the Downtown area; o Worked extensively with the Homeless Outreach Team to assist transient / less-fortunate individuals to find housing and obtain social services; • Command Staff Retreat: o Continued development of strategic / succession plans to guide the future of the Department; • Development of an internal Gang Intelligence Unit to develop / share information on local street gangs and work collaboratively on gang investigations; • Office of Traffic Safety traffic and DUI enforcement grants. The grant for the 2016 / 2017 year was $70,000. This is the 9th year of the OTS grant partnership – we have received $1,149,500 to date. OBJECTIVES FOR FISCAL YEAR 2017-18: • Continue to build a robust Police Department by filling all vacancies; • Ongoing planning for future Police Operations Center; • Continue partnership with the Drug Enforcement Agency DEA Task Force; • Continue implementation of Next-Generation 911 complaint system to accept future Text to 911 program; • Continue full implementation of the new Body-Worn Camera system and development of digital evidence submission to the District Attorney’s Office; • Involvement in community meetings to educate citizens on immigration enforcement issues. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-18: • Department Taser replacement purchase valued at $130,000; • Renew dispatch service agreements with the City of Pacifica and Town of Colma; • Develop emergency contingency dispatch program with the San Mateo Police Department. DEPARTMENT PAGES E-43 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 11: Police Department 1.0 – Chief of Police Jeff Azzopardi Operations Division Services Division 1.00 – Police Captain 1.00 – Police Captain 1.00 – Administrative Assistant I 1.00 – Police Lieutenant (Training & Recruitment) Community Relations 1.00 – Police Sergeant 1.00 – Police Corporal 1.00 – Police Officer COPPS 1.00 – Police Corporal Planning 1.00 – Police Sergeant Patrol Division Day Shift Patrol Traffic Unit 1.00 – Police Lieutenant 2.00 – Police Sergeant 2.00 – Police Corporal 12.00 – Police Officer 1.00 – Police Sergeant 1.00 – Police Corporal 3.00 – Police Officer 3.00 – Parking Enforcement Officer Swing Shift Patrol 1.00 – Police Lieutenant 2.00 – Police Sergeant 2.00 – Police Corporal 14.00 – Police Officer Neighborhood Response Team 1.00 – Police Sergeant 3.00 – Police Officer Grave Shift Patrol 1.00 – Police Lieutenant 2.00 – Police Sergeant 2.00 – Police Corporal 8.00 – Police Officer Canine Unit 5.00 – Police Officer Investigation Division 1.00 – Police Lieutenant 1.00 – Police Sergeant 6.00 – Police Corporal 0.48 – Court Liaison (hourly) 1.00 – Crime Analyst County Task Forces 1.00 – Police Sergeant 2.00 – Police Officer 4.00 – Police Services Technician (1) 1.31 – Police Reserve Officer (hourly) Records & Communications Division 1.00 – Police Records & Communications Manager Records 1.00 – Supervising Police Records Specialist 4.00 – Police Records Specialist (1) 1.00 – Police Property Evidence Specialist 0.48 – Police Property Evidence Assistant (hourly) Communications 2.00 – Supervising Dispatcher 1.00 – Police Media Technician 14.00 – Communications Dispatcher (1) 0.60 – Communications Dispatcher 83 Total Sworn 1.00 – Police Chief 2.00 – Police Captain 5.00 – Police Lieutenant 12.00 – Police Sergeant 15.00 – Police Corporal 48.00 – Police Officer (3) 1.00 – Sr. Administrative Assistant 118.00 FTE 0.60 PT Reg . 2.27 Hourly • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position (s) • Newly Requested Positions 1.00 – Management Analyst I DEPARTMENT PAGES E-44 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Table 12: Police Department Position Listing Police Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N155 Police Chief 1.00 1.00 1.00 0.00 Full Time M280 Police Captain 2.00 2.00 2.00 0.00 Full Time M275 Police Lieutenant 5.00 5.00 5.00 0.00 Full Time C165 Police Sergeant 12.00 12.00 12.00 0.00 Full Time C100 Police Corporal 15.00 15.00 15.00 0.00 Full Time C115 Police Officer 48.00 48.00 48.00 0.00 Full Time M285 Police Records & Comm. Manager 1.00 1.00 1.00 0.00 Full Time C200 Supervising Police Records Specialist 1.00 1.00 1.00 0.00 Full Time C110 Police Property/ Evidence Specialist 1.00 1.00 1.00 0.00 Full Time C105 Police Records Specialist 4.00 4.00 4.00 0.00 Full Time C210 Crime Analyst 1.00 1.00 1.00 0.00 Full Time A365 Supervising Dispatcher 2.00 2.00 2.00 0.00 Full Time A150 Communications Dispatcher 14.00 14.00 14.00 0.00 Full Time C175 Parking Enforcement Officer 3.00 3.00 3.00 0.00 Full Time C125 Police Service Technician 4.00 4.00 4.00 0.00 Full Time C220 Police Media Technician 1.00 1.00 1.00 0.00 Full Time O340 Senior Administrative Assistant 1.00 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 118.00 118.00 118.00 0.00 Part Time Regular A150 Communications Dispatcher 0.60 0.60 0.60 0.00 SUBTOTAL PT Regular 0.60 0.60 0.60 0.00 Hourly X190 Police Property/Evidence Assistant 0.48 0.48 0.48 0.00 Hourly X193 Police Court Liaison 0.48 0.48 0.48 0.00 Hourly X325 Police Reserve Officer 1.31 1.31 1.31 0.00 SUBTOTAL Hourly 2.27 2.27 2.27 0.00 TOTAL - Police 120.87 120.87 120.87 0.00 DEPARTMENT PAGES E-45 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 20: Police Department Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016-17 Adopted ALARM REGISTRATION FEE 55,933$ 47,300$ 47,300$ 47,300$ 47,300$ -$ FINES & FORFEITURES 739,812 758,500 758,500 738,500 738,500 (20,000) POST REIMBURSEMENT 21,587 46,923 46,923 20,000 20,000 (26,923) POLICE COUNTY TASK FORCE 8,703 90,000 90,000 90,000 90,000 - POLICE DEPARTMENT SERVICES 311,984 305,000 305,000 305,000 305,000 - COMMUNICATIONS SVC-COLMA,BRSBN 105,169 92,000 92,000 92,000 92,000 - POLICE RECOVERY CHARGES 29,311 2,500 2,500 25,000 25,000 22,500 RESTITUTION DAMAGES 2,643 2,000 2,000 2,000 2,000 - PACIFICA DISPATCH SERVICES 620,765 620,000 620,000 632,400 645,048 12,400 Total Revenues 1,895,906$ 1,964,223$ 1,964,223$ 1,952,200$ 1,964,848$ (12,023)$ Expenditures: Salaries & Benefits 22,370,733 24,206,142$ 24,273,142$ 24,386,923$ 25,709,173$ 180,781$ Supplies & Services 1,355,476 1,270,956 1,347,863 1,483,639 1,460,157 212,683 Capital Outlay 10,658 409,882 596,982 - - - Interdepartmental Charges 1,732,762 1,727,400$ 1,727,400 1,793,510 1,793,510 66,110 Total Expenditures 25,469,629$ 27,614,380$ 27,945,387$ 27,664,073$ 28,962,840$ 459,575$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY 2017-18: • $30,200 for Mobile Ticketing Devices & Hardware Support •$4,500 Telecommunications Engineering Associates •$3,100 Lexipol Daily Training Bulletin •$13,600 StarVista/First Chance Increase Expenditures FY 2018-19: • $11,200 Mobile Ticketing Systems Hardware Support •$13,600 StarVista/First Chance Increase •$3,100 Lexipol Daily Training Bulletin DEPARTMENT PAGES E-46 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget PUBLIC WORKS DEPARTMENT MISSION STATEMENT: The Public Works Department maintains the City infrastructure, runs the Water Quality Control Plant, provides maintenance for the City’s vehicles and large equipment, and oversees the Parking District. In partnership with our diverse community, we proudly support and sustain the environment and infrastructure through responsiveness, innovation and professionalism. The Public Works Department supports its mission to the City through: • Responding to service requests and resolving infrastructure maintenance issues as they arise in a timely manner; • Ensuring the City’s physical assets are in operable condition at all times; • Enforcing environmental regulations through the Environmental Compliance program; and • Rehabilitating and improving the City’s infrastructure through the Capital Improvement Program. FISCAL YEAR 2016-17 ACCOMPLISHMENTS/INITIATIVE HIGHLIGHTS: • Completed the Renovation of the Grand Avenue Library; • Installed ADA Curb Ramps in various locations in the City; • Obtained $3M grant for continued studies for the US 101 Produce Avenue; $1M grant for the Grand Boulevard Initiative (Arroyo Drive to BART Drive); $440K grant for the installation of a new traffic signal at Spruce Avenue and Commercial Avenue; $367k grant for the South City Shuttle • South City Shuttle received an Award of Merit as part of the MTC Excellence in Motion awards. • Completed the Los Cerritos West Orange Avenue Safety Improvement Project; DEPARTMENT PAGES E-47 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Implemented recommendations for Downtown Parking Management Plant from completed Parking Study, including Smart Meter Pilot in downtown • Completed downtown streetscape improvements including: o Preservation and painting of decorative light poles and signal masts; and o Caltrain Plaza improvement design. • Maintained Public Works mutual aid agreement with local agencies; • Entered new services agreement with San Mateo Flood Control District to improve appearance of Colma Creek in SSF. • Expanded and improved social media outreach efforts to enhance community interaction; • Implemented successful Adopt-a-Storm Drain Program with over 100 storm drains adopted throughout town by its residents; • Completed first Citywide Spring Clean Up event – 718 vehicles visited and dumped trash at Corporation Yard site; • Completed LED Street Lighting Pilot Study in Pecks Lot using 2700 kelvin street lights; • Completion of Fleet Right Sizing Study to identify possible vehicle reductions and opportunities to utilize alternative fuels; and • Purchased and installed a second turbo blower to improve reliability, redundancy, and lower the overall operating cost of the WQCP. • Completed joint project between the City and the National Oceanic and Atmospheric Administration, to obtain early warning flood stage information for the community. There were no violations in 2016 of regulatory permit requirements; • All emergency generators at all generator equipped pump stations and at the treatment plant were serviced and load tested for reliability. FISCAL YEAR 2017-18 GOALS: • Finish design and start construction of the Wet Weather and Digester Improvements Project • Maintain 100% compliance with our NPDES permit • Implement on-demand app payment and online for hourly and permit parking • Install vehicle counting system at the Miller Avenue Garage. • Begin construction of the Grand Boulevard Initiative project on El Camino Real from Chestnut Avenue to Arroyo Drive. • Purchase and install CIP project management software to improve the efficiencies of project delivery. • Obtain an additional two years of grant funding for South City Shuttle operations • Complete electric vehicle master planning to be competitive for electric vehicle charging station grants. • Continue with the Street Improvement program that will: o Construct new ADA curb ramps o Maintain overall network Pavement Condition Index of 75 for city streets • Install monitoring system at select sewer man hole covers to remotely monitor sewer flows DEPARTMENT PAGES E-48 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 12: Public Works Department 1.0 – Public Works Director / City Engineer Eunejune Kim 1.00 – Public Works Administrator 1.00 – Management Analyst II Engineering Division 1.00 – Principal Engineer 2.00 – Sr. Civil Engineer 2.00 – Associate Civil Engineer (1) 1.00 – Engineering Technician 1.00 – Public Works Inspector (1) 1.00 – Administrative Assistant II 1.00 – Administrative Assistant I Maintenance Division Water Quality Control Plant 1.00 – Plant Superintendent 1.00 – Asst. Plant Superintendent 2.00 – Administrative Assistant I Plant Operations 4.00 – Lead Plant Operator 10.00 – Plant Operator I /II /III Plant Maintenance 1.00 – Maintenance Supervisor 1.00 – Lead Plant Mechanic 4.00 – Plant Mechanic II (1) 2.00 – Plant Mechanic I 2.00 – Plant Utility Worker (1) 2.00 – Plant Electrician II (1) 1.00 – Plant Electrician I 1.00 – Plant Mechanic Apprentice Laboratory 1.00 – Laboratory Supervisor 1.00 – Sr. Laboratory Chemist 2.00 – Laboratory Chemist 0.50 – P/T Laboratory Chemist (hourly) Environmental Compliance 1.00 – Env. Compliance Supervisor 1.00 – Sr. Env. Compliance Inspector 3.00 – Env. Compliance Inspector I/II Parking District 1.00 – Parking Systems Technician 90.00 FTE 0.50 Hourly • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position(s) • Newly Requested Positions 2.00 – Public Works Program Manager (1) 1.00 – Administrative Assistant II 1.00 – Administrative Assistant I Waste Water Crew 1.00 – Lead PW Maintenance Worker 1.00 – Sr. PW Maintenance Worker 7.00 – PW Maintenance Worker Construction Crew 1.00 – Lead PW Maintenance Worker 1.00 – Sr. PW Maintenance Worker 1.00 – Equipment Operator 5.00 – PW Maintenance Worker Electrical Crew 1.00 – Lead Electrical Technician 1.00 – Sr. Electrical Technician 1.00 – Electrical Technician 1.00 – Asst. Electrical Technician Fleet Maintenance 1.00 – Lead Equipment Mechanic 3.00 – Equipment Mechanic Clean Team 1.00 – Lead PW Maintenance Worker 1.00 – Sr. PW Maintenance Worker 3.00 – PW Maintenance Worker (1) 2.00 – Sweeper Operator DEPARTMENT PAGES E-49 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Table 13: Public Works Department Position Listing Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N160 Director Of Public Works/City Eng 1.00 1.00 1.00 0.00 Full Time M795 Public Works Administrator 1.00 1.00 1.00 0.00 Full Time M760 Principal Engineer 1.00 1.00 1.00 0.00 Full Time M340 Sr Civil Engineer 2.00 2.00 2.00 0.00 Full Time M115 Associate Civil Engineer 2.00 2.00 2.00 0.00 Full Time A167 Engineering Technician 1.00 1.00 1.00 0.00 Full Time M750 Public Works Program Manager 2.00 2.00 2.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time A500 Sr Electrical Technician 1.00 1.00 1.00 0.00 Full Time A370 Sweeper Operator 2.00 2.00 2.00 0.00 Full Time A200 Lead Public Works Maintenance Worker 3.00 3.00 3.00 0.00 Full Time A360 Sr Public Works Maintenance Worker 3.00 3.00 3.00 0.00 Full Time A275 Public Works Maintenance Worker 15.00 15.00 15.00 0.00 Full Time A345 Lead Equipment Mechanic 1.00 1.00 1.00 0.00 Full Time A335 Lead Electrical Technician 1.00 1.00 1.00 0.00 Full Time A120 Assistant Electrical Technician 1.00 1.00 1.00 0.00 Full Time A160 Electrical Technician 1.00 1.00 1.00 0.00 Full Time A310 Public Works Inspector 1.00 1.00 1.00 0.00 Full Time A175 Equipment Operator 1.00 1.00 1.00 0.00 Full Time A170 Equipment Mechanic 3.00 3.00 3.00 0.00 Full Time M355 Plant Superintendent 1.00 1.00 1.00 0.00 Full Time M465 Assistant Plant Superintendent 1.00 1.00 1.00 0.00 Full Time M745 WQCP Maintenance Supervisor 1.00 1.00 1.00 0.00 Full Time M450 Environmental Compliance Supervisor 1.00 1.00 1.00 0.00 Full Time M220 Laboratory Supervisor 1.00 1.00 1.00 0.00 Full Time D190 Lead Plant Operator 4.00 4.00 4.00 0.00 Full Time D180 Lead Plant Mechanic 1.00 1.00 1.00 0.00 Full Time D170 Sr Laboratory Chemist 1.00 1.00 1.00 0.00 Full Time D160 Sr Environmental Compliance Inspector 1.00 1.00 1.00 0.00 Full Time D155 Environmental Compliance Inspector II 3.00 3.00 3.00 0.00 Full Time D200 Plant Operator III 8.00 8.00 8.00 0.00 Full Time D145 Plant Operator I 2.00 2.00 2.00 0.00 Full Time D140 Plant Electrician II 2.00 2.00 2.00 0.00 Full Time D135 Plant Mechanic II 4.00 4.00 4.00 0.00 Full Time D125 Plant Utility Worker 2.00 2.00 2.00 0.00 Full Time D120 Laboratory Chemist 2.00 2.00 2.00 0.00 Full Time D105 Plant Electrician I 1.00 1.00 1.00 0.00 Full Time D130 Plant Mechanic I 2.00 2.00 2.00 0.00 Full Time D220 Plant Mechanic, Apprentice 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 Full Time O315 Administrative Assistant I 4.00 4.00 4.00 0.00 Full Time A245 Parking System Technician 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 90.00 90.00 90.00 0.00 Hourly X545 Laboratory Chemist 0.50 0.50 0.50 0.00 SUBTOTAL Hourly 0.50 0.50 0.50 0.00 TOTAL - Public Works 90.50 90.50 90.50 0.00 DEPARTMENT PAGES E-50 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 21: Public Works Department Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016-17 Adopted Revenues: License and Permits -$ 235,000$ 235,000$ 235,000$ 235,000$ - Intergovernmental - 510,768 543,768 145,261 520,261 (365,507) Charges for Services - 10,000 10,000 10,000 10,000 - Transfers In - 121,836 121,836 - 125,000 (121,836) Total Revenues -$ 877,604$ 910,604$ 390,261$ 890,261$ 12,657$ Expenditures: Salaries & Benefits 13,235,169$ 13,625,313$ 13,625,313$ 12,891,978$ 13,628,539$ (733,335)$ Supplies & Services 9,402,080 11,646,061 12,750,229 10,596,881 10,952,077 (1,049,180) Capital Outlay 3,813,898 276,000 631,270 276,000 276,000 - Debt Service 1,206,947 5,705,886 5,705,886 5,709,526 5,707,526 3,640 Interdepartmental Charges 2,533,762 2,682,496 2,682,496 2,776,214 2,739,428 93,718 Total Expenditures 30,191,856$ 33,935,756$ 35,395,194$ 32,250,600$ 33,303,569$ (632,187)$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • none Expenditures FY2017-18: • $18,500 Additional sewage pump grinder in Station no. 8 • $10,000 Maintenance division staff training and development • $75,000 CIP tracking software • $14,000 Sewer monitoring equipment • $22,000 Maintenance of signs and traffic marking to meet minimum federal reflectivity guidelines • $8,900 Street cleaning supplies • $25,000 Additional signalized intersections and flashing beacons maintenance • $25,000 Streets, Parks and Facility lighting upgrade to energy saving LED • $50,000 EV charging stations feasibility study and master plan • $50,000 Install emergency generator back up connection at MSB • $50,000 Backup generator inspection and load testing • $50,000 Asphalt repairs needed due to recent storm Expenditures FY2018-19: • $18,500 Additional sewage pump grinder in Station no. 8 • $10,000 Maintenance division staff training and development • $500,000 South City Shuttle 2018-2020 operations; funded by SMCTA(74%), SSF Measure A(25%) and $5,000 Kaiser grant • $22,000 Maintenance of signs and traffic marking to meet minimum federal reflectivity guidelines • $8,900 Street cleaning supplies • $25,000 Additional signalized intersections and flashing beacons maintenance • $25,000 Streets, Parks and Facility lighting upgrade to energy saving LED • $50,000 Backup generator inspection and load testing • $45,000 CCTV equipment DEPARTMENT PAGES E-51 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget LIBRARY DEPARTMENT MISSION STATEMENT: South San Francisco Public Library is actively committed to providing access to the best possible combination of library materials and services to meet the informational, educational, and recreational needs of our multicultural community in a professional manner with a human touch. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Instruction, assistance and access to informational, recreational and educational resources via the library’s print, audio visual, electronic and local history collections • Customer service-oriented and patron-centered programs and services • Partnerships with local businesses, agencies, schools and residents, working together to meet the needs of our community • Promotion of literacy and lifelong learning through educational programs, classes, reference services and collections • Promotion of school success, youth development and the joy of reading through programs and services for children of all ages ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEAR 2016-17: • MakerSpace and Technology Learning Centers were established in each library facility. • Educational technology events included Coding for Kids, Hack the Future and visits to local schools to support their STEM initiatives. • A new health technology collection featuring FitBits and other devices has been popular. • The number of social media followers on Facebook, Instagram, and Twitter grew to 3,123, an increase of approximately 20% for the year. • Zinio magazines and Ancestry.com were added to the digital resource collection. DEPARTMENT PAGES E-52 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Staff projects holding 1,379 programs with 35,019 attendees. Highlights include Comic Arts Fest, Asian Pacific American Heritage Month Tea programs, a historical film screening, and multi-lingual story times. • Emphasized the “A” in STEAM by offering a variety of arts programs, such as Textile Tuesdays for adults and “make and take” craft programs for children. • Children’s Services and Learning Wheels made regular visits to local schools and provided Pop- up Story times at parks, businesses, and community events. • Foreign language collection expanded to include Chinese, Japanese, Tagalog and Portuguese, for both adults and children; children’s story times increased to nine programs per week, including sessions in Chinese, Japanese, Portuguese and Spanish. • A special collection for children and families on learning styles and interpersonal skills was established. • Grand Avenue Library celebrated 100 years of service on August 15, 2016 and reopened after a major renovation on October 15, 2016. • Staff is actively planning the New Main Library and Community Center. • The Library continued a partnership with the Bay Area STEM Ecosystem, with a goal of “collective impact through cross-sector collaboration that results in equity and access to STEM.” • The Library & Second Harvest Food Bank partnered in offering the Food for Fines program, collecting over 5,250 pounds of food for needy families during the holiday season. • The Library continued to support development of youth by providing summer opportunities to 16 interns. • Partnering with South San Francisco Unified School District (SSFUSD) and County of San Mateo, the Library served 278 children at Big Lift Inspiring Summers, a five-week camp to help Kindergartner and first grade students improve their reading skills. • The Main Library was an Early Voting Center for the November 2016 election, with 2,685 votes cast on site; library staff hosted “Get Out the Vote” booths in the libraries, in front of City Hall, at the City Birthday Event and at the Farmers’ Market. OBJECTIVES FOR FISCAL YEARS 2017-18 and 2018-19: • Staff will continue to plan the New Main Library and Community Center in collaboration with City staff. The timeline for 2017-18 includes selection of a design professional. • Staff will continue to offer lectures, arts and craft programs, and food and drink tastings especially focused on our local culture. • A digital literacy curriculum to teach adults and children the basics of using computers and the internet will be expanded. • Invest in digital media collections, including acquiring a subscription to a streaming video platform for movies and television. • Expand summer outreach and school-year efforts focusing on registering people for library cards, while gathering input on services and collections. DEPARTMENT PAGES E-53 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Continue developing collections and programs to enhance opportunities for cultural enrichment, including expanding offerings in Spanish, Tagalog, Chinese, Japanese and Portuguese languages. • A staff training curriculum will be instituted to boost capacity for technology and science-related instruction, utilizing “digital badges” to recognize the development of new skills. • Continue to offer a wide variety of professional development opportunities via the LEAP intranet site. • Utilize the City’s new website to provide extensive information on library services, collections and programs, including local history. • Expand social media presence to include a book review blog, a technology services blog and a Facebook page for the Grand Ave. Branch Library. • Focus on developing partnerships that support the library’s efforts in STEM education, workforce development, literacy, and issues surrounding diversity and immigration. • Continue to participate in the Bay Area STEM Ecosystem, who will host a summer series of interactive educational events at the Community Learning Center, featuring organizations such as CuriOdyssey and California Academy of Sciences. • Expand the Big Lift Inspiring Summer program to three local schools in partnership with South San Francisco Unified School and County of San Mateo. • Continue to work with civic groups and leaders to promote local history, including the development of a local history walk. • Build our partnership with the SSFUSD Adult Education program to expand Project Read’s reach by 20% in South San Francisco and to offer additional English as a Second Language (ESL) and Citizenship classes. DEPARTMENT PAGES E-54 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 13: Library Department 1.00 – Library Director Valerie Sommer Main Library Grand Ave. Library Administration Division 1.00 – Assistant Library Director 1.00 – Management Analyst II 1.00 – Administrative Assistant II 2.500 – Library Program Manager (1.5) 6.400 – Librarian I/II 0.500 – Supervising Library Spec. 1.000 – Library Assistant I Part Time Regular 1.85 Library Assistant II Hourly 0.975 – Library Assistant I 1.080 – Librarian I/II 0.650 – Library Clerk 2.890 – Library Page 1.25 – Library Assistant I 0.600 – Librarian II 1.000 – Supervising Library Specialist Hourly 0.250 – Librarian I 0.800 – Library Clerk 0.205 – Librarian Assistant I 0.550 – Library Page Technical Services 0.50 – Library Program Manager 0.50 – Supervising Library Spec. Part Time Regular 0.55 – Library Assistant II (PT) Hourly 0.13 – Librarian I 0.17 – Library Assistant I 1.53 – Library Page Literacy Division Project Read Community Learning Center 0.50 – Library Program Manager 2.00 – Literacy Service Coordinator 0.50 – Administrative Assistant II Hourly 0.50 – Office Specialist 0.50 – Library Program Manager 1.00 – Literacy Service Coordinator 0.50 – Administrative Assistant II Hourly 0.43 – Office Assistant 0.575 – Literacy Services Asst. I 0.75 – Library Clerk Grants Hourly 0.38 – Office Assistant 0.06 – Literacy Service Asst . Coordinator 1.57 – Literacy Service Assistant 1.34 – Library Page 22.00 FTE 2.40 PT Reg . 16.09 Hourly • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position (s) • Newly Requested Positions DEPARTMENT PAGES E-55 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Table 14: Library Department Position Listing Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N110 Library Director 1.00 1.00 1.00 0.00 Full Time M640 Assistant Library Director 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time M235 Library Program Manager 4.00 4.00 4.00 0.00 Full Time A445 Literacy Services Coordinator 3.00 3.00 3.00 0.00 Full Time A670 Supervising Library Specialist 2.00 2.00 2.00 0.00 Full Time A240 Librarian II 6.00 6.00 6.00 0.00 Full Time A215 Library Assistant II 1.00 1.00 1.00 0.00 Full Time A210 Librarian I 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 SUBTOTAL Full Time 22.00 22.00 22.00 0.00 PT Regular A240 Librarian II 0.00 0.00 0.00 0.00 PT Regular A215 Library Assistant II 2.40 2.40 2.40 0.00 PT Regular A220 Library Assistant I 0.00 0.00 0.00 0.00 SUBTOTAL PT Regular 2.40 2.40 2.40 0.00 Hourly X210 Librarian I 1.26 1.26 1.26 0.00 Hourly X220 Library Assistant I 1.35 2.60 2.60 1.25 Hourly X235 Library Clerk 2.10 2.20 2.20 0.10 Hourly X250 Library Page 7.31 6.31 6.31 (1.00) Hourly X415 Office Specialist 0.50 0.50 0.50 0.00 Hourly X440 Office Assistant 0.81 0.81 0.81 0.00 Hourly X655 Literacy Services Asst. Coord.0.06 0.64 0.64 0.58 Hourly X665 Literacy Services Asst. I 1.57 1.57 1.57 0.00 Hourly X670 Librarian II 0.20 0.20 0.20 0.00 SUBTOTAL Hourly 15.16 16.09 16.09 0.93 TOTAL FTE - Library 39.56 40.49 40.49 0.93 DEPARTMENT PAGES E-56 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 22: Library Department Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Revenues: FEDERAL GRANT 46,143$ -$ 5,807$ -$ -$ -$ STATE GRANT 110,199 - - - - - CALIFORNIA LIBRARY LITERACY GRANT 64,016 50,000 50,000 64,016 64,016 14,016 CA LIBRARY SVCS ACT & FOUNDTNS 80,002 100,000 246,994 100,000 100,000 - LOCAL LIBRARY GRANT 9,000 20,000 20,000 20,000 20,000 - LIBRARY FOUNDATION 952 - 9,853 - - COUNTY LIBRARY GRANT 108,280 7,000 93,233 7,000 7,000 - LIBRARY MISCELLANEOUS REVENUE - 68,000 68,000 40,000 40,000 (28,000) Total Revenues 418,592$ 245,000$ 493,886$ 231,016$ 231,016$ (13,984)$ Expenditures: PAYROLL 3,327,302$ 3,891,300$ 4,003,164$ 4,167,601$ 4,377,050$ 373,886$ SUPPLIES & SERVICES 904,307 757,913 1,016,497 791,800 777,800 (238,697) INTERDEPARTMENTAL CHARGES 449,577 402,434 402,434 464,041 464,041 61,607 Total Expenditures 4,681,186$ 5,051,647$ 5,422,095$ 5,423,442$ 5,618,892$ 196,796$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Add 0.75 FTE CLC Library Clerk • Add 0.575 FTE Literacy Services Assistant Coordinator-CLC • Add 1.25 FTE Library Assistant I (offset cost by eliminating 1 FTE Library Page & .65 FTE Library Clerk) • Remove 1.0 FTE Library Page • Remove 0.65 FTE Library Clerk Expenditures FY2017-18: • $18,499 for 1.25 FTE Library Assistant I • $38,730 for .575 FTE Literacy Services Assistant Coordinator-CLC • $25,558 for .75 FTE Library Clerk-CLC • $30,000 Books and Video collections • $15,000 Streaming Content • $1,000 Community Outreach Mi-Fi service • $10,000 Historic Preservation grant • $4,000 Library Conference • $4,100 Self check EMV Maintenance Expenditures FY2018-19: • $18,499 for 1.25 FTE Library Assistant I • $38,961 for .575 FTE Literacy Services Assistant Coordinator-CLC • $25,567 for .75 FTE Library Clerk-CLC • $1,000 Community Outreach Mi-Fi service • $4,100 Self check EMV Maintenance DEPARTMENT PAGES E-57 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget INFORMATION TECHNOLOGY DEPARTMENT MISSION STATEMENT: To design, implement, and maintain the citywide information technology network; to set standards for all user hardware to assure system compatibility; to support user hardware and assist with the training of employees in the use of various, common software; to assist departments in planning for their particular unique technology needs. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Training city staff on use of software • Upgrading software applications to keep current • Network security • Using technology to advance the business of City Government • Maintaining the backup of data and systems • Work collaboratively with other governmental agencies, businesses and residents to improve technology and internet accessibility in South San Francisco. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2016-17: • Received 2016 Municipal Information System Association of California (MISAC) Excellence Award • Improved IT Systems: o Started IT strategic plan effort with internal Innovation Committee; o Upgrade Wi-Fi security and expand wireless infrastructure; o Built applications designed for phone and tablet use; o Upgraded server and storage infrastructures; o Collaborated with Finance and Building departments to implement online payments for business license renewals and permit applications; DEPARTMENT PAGES E-58 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget o Installed Centennial Trail video surveillance to deter graffiti activity; o Virtualize old finance system for historical purposes; o Partnered with Public Works to develop an interactive Adopt-a-Drain website; o Partnered with Communication Department to develop an interactive garage sale website for the annual City garage sale event; o Implemented cybersecurity training for end users; o Continued day-to-day IT support for all departments; o Stream PEG channel on City website; • Department Project Support o Partnered with the Police Department to install new body and vehicle cameras; o Worked with the Fire Department to replace 12 vehicle laptops allowing for documentation of emergency medicals services calls; o Replaced 13 departmental copiers; o Worked with the Library Department finalizing the installation of Grand Library computer and phone systems before opening day; o Worked with the Communication Department to redesign City webpage. • Provided Town of Hillsborough IT Support Through a Joint MOU: o Day-to-Day IT support for all departments; o Implement automatic failover between site locations; o Collaborated with all the departments and consultants to help develop an IT Strategic plan. OBJECTIVES FOR FISCAL YEAR 2017-18: • Relocate the IT Department to the Miller Garage • Improve IT Systems: o Purchase and Install cameras at departments accepting credit transactions for PCI compliance; o Replace network switch equipment to prepare for future phone system upgrades and provide better network performance; o Develop and implement strategies to improve network redundancy; o Utilize Cloud Technologies for disaster recovery; o Improve business processes by digitizing internal and online forms; o Upgrade City Chamber audio / visual equipment; o Continue to improve network infrastructure and increase low bandwidth sites; o Implement new initiatives derived from the IT Strategic plan and innovation committee; o Day-to-day IT support for all departments; o Continue to assess existing IT costs for reduction and efficiencies. • Department Project Support o Continue to expand Geographic Information System (GIS) functionality with open data layers, interactive maps; and DEPARTMENT PAGES E-59 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget o Assist with departmental digitizing projects. • Continue to provide technical support to The Town of Hillsborough OBJECTIVES FOR FISCAL YEAR 2018-19: • IT System o Purchase and implement a new Email environment; o Collaborate with departments to upgrade existing permitting and business license system; o Collaborate with departments to upgrade existing document imaging system and assist police department digitizing efforts. • Department Project Support o Continue to expand Geographic Information System (GIS) functionality with open data layers and interactive maps; o Continue to assist with departments with digitizing projects FY 2017-18 BUDGET CHANGES & HIGHLIGHTS: • Subtract 1.0 FTE Contract GIS Coordinator • $50,000 Network Switch Replacement • $42,000 Citywide Copier Replacement Phase II • $50,000 IT Department Relocation Expenses • $12,000 Cloud Based Backup • $150,000 GIS Services FY 2018-19 BUDGET CHANGES & HIGHLIGHTS: • $20,000 Citywide Copier Replacement Phase II • $120,000 Upgrade Laserfiche • $50,000 Docusign/Seamless Docs • $35,000 Email Upgrade • $30,000 Software Annual Cost Increase • $120,000 CRW Upgrade for ECD, funded by Permit Program Maintenance Reserve (non- General Fund) • $120,000 RIO Laserfiche upgrade for Police Department, funded by Asset Seizure (non- General Fund) • $12,000 Cloud Based Backup • $150,000 GIS Services DEPARTMENT PAGES E-60 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 14: Information Technology Department 1.0 – IT Manager Tony Barrera 1.00 – Senior Information System Administrator 2.00 – Information System Administrator 1.00 – Sr. Computer Services Technician 1.00 – Computer Services Technician 1.00 – Administrative Assistant II 6.00 FTE • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position(s) • Newly Requested Positions Table 15: Information Technology Department Position Listing Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time M805 Information Technology Manager 1.00 1.00 1.00 0.00 Full Time M650 Information Systems Administrator 2.00 2.00 2.00 0.00 Full Time M790 Senior Information Systems Administrator 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00 Full Time O525 Computer Services Technician 1.00 1.00 1.00 0.00 Full Time O530 Senior Computer Services Technician 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 7.00 0.00 FT Contract X570 GIS Coordinator 1.00 0.00 0.00 (1.00) SUBTOTAL FT Contract 1.00 0.00 0.00 (1.00) TOTAL FTE - Information Technology 7.00 6.00 6.00 (1.00) DEPARTMENT PAGES E-61 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 23: Information Technology Department Expenditures Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted CHARGES FOR SERVICES 45,701$ 40,000$ 40,000$ 40,000$ 40,000$ -$ USE OF MONEY & PROPERTY 12,028 14,000 14,000 14,000 14,000 - OTHER REVENUES 2,192,903 2,192,902 2,192,902 2,584,770 2,584,770 391,868 TRANSFERS IN - - - - 240,000 - Total Revenues 2,250,631$ 2,246,902$ 2,246,902$ 2,638,770$ 2,878,770$ 391,868$ Expenditures PAYROLL 1,068,138$ 1,386,041$ 1,316,041$ 1,242,418$ 1,313,333$ (143,623)$ SUPPLIES & SERVICES 919,830 1,045,582 1,773,698 1,382,082 1,472,582 336,500 INTERDEPARTMENTAL CHARGES 9,677 11,077 11,077 11,077 11,077 - Total Expenditures 1,997,645$ 2,442,700$ 3,100,817$ 2,635,578$ 2,796,993$ 192,877$ Surplus/(Deficit)252,987$ (195,798)$ (853,915)$ 3,192$ 81,777$ 198,991$ Cash Balance 826,945$ 631,146$ (26,970)$ (23,777)$ 58,000$ FY 2017-18 CHANGES & HIGHLIGHTS: • Subtract 1.0 FTE Contract GIS Coordinator • $50,000 Network Switch Replacement • $42,000 Citywide Copier Replacement Phase II • $50,000 IT Department Relocation Expenses • $12,000 Cloud Based Backup • $150,000 GIS Services FY 2018-19 CHANGES & HIGHLIGHTS: • $20,000 Citywide Copier Replacement Phase II • $120,000 Upgrade Laserfiche • $50,000 Docusign/Seamless Docs • $35,000 Email Upgrade • $30,000 Software Annual Cost Increase • $120,000 CRW Upgrade for ECD, funded by Permit Program Maintenance Reserve (non-General Fund) • $120,000 RIO Laserfiche upgrade for Police Department, funded by Asset Seizure (non-General Fund) • $12,000 Cloud Based Backup • $150,000 GIS Services DEPARTMENT PAGES E-62 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget PARKS & RECREATION DEPARTMENT MISSION STATEMENT: Provide opportunities for physical, cultural, and social well-being; ensure effective development, scheduling, use and maintenance of public facilities, parks, and open space; and deliver parks and recreation services in a timely, efficient, and cost-effective manner. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH THE ACTIVITIES OF THREE DIVISIONS: • Parks Division - Creating and sustaining parks and open spaces that are safe, clean, and sustainable; • Facilities Division - Managing and maintaining public buildings that are functional, active, and efficient; and • Recreation Division - Sponsoring recreation and enrichment programs that meet community needs, address childhood obesity and promote wellness, create a culture of curiosity and learning, enhance the quality of life for the participants, and stimulate economic and community development. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2016-17: • Expanded STEAM recreation class offerings, including coding, math, music, and technology classes, which were enjoyed by over 1,000 participants; • Expanded existing senior programs with new health, wellness, and leisure classes and outings for individuals 50 years and older; • Improved marketing of recreation programs, including a redesigned Activity Guide which is mailed to all households in the city. In the past year, over 6,500 tots, youth, teens, adults, and seniors participated in various special classes, and over 4,000 participated in aquatics classes that are offered through the Activity Guide; • Expanded the 2015 event series with enhanced event offerings, including a larger Concert in the Park; • Converted the Butterfly meeting room at the Municipal Services Building into a dance studio space, which houses the department’s Civic Ballet and allows for increased enrollment and appropriate space for higher levels of instruction. Since the conversion DEPARTMENT PAGES E-63 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget we have hired 1 new ballet instructor, offered 5 new dance classes, and served 724 students (an enrollment increase of 140 participants); • Completed a feasibility study of renovating, expanding, or replacing the Orange Pool facility, which is open 7 days per week and receives over 64,000 visits from patrons each year for swimming lessons, lap and recreation swimming, party rentals, and fitness classes; • Refreshed the restrooms at the Municipal Services Building to improve appearance and functionality; • Solidified and executed a minor maintenance plan for all City-owned buildings that will prioritize and address immediate and preventive maintenance needs with the goal of maximizing the useful life of existing facilities and equipment, and slowing the growth of deferred maintenance projects. In 2016, over 185,600 people were served through meeting space reservations and rentals in City facilities; • In collaboration with Engineering division, Parks division participated in several CIP projects: Grand Avenue Library Remodel Landscaping, Alta Loma Playground Renovation and Pathway Improvements, Brentwood Park Improvements, Francisco Terrace Playlot Improvements, Willow Gardens Playground Replacement, Water Savings Upgrade Study, evaluation of OMP Grandstand Replacement, Buri Buri Park Playground Improvements, Gateway Assessment District Medians Project, and the proposed Gateway Monument Signage Project at US 101/South Airport; • Collaborated with other city departments and agencies to reduce graffiti and vandalism; • Childcare program participated in Bay Area Stem Ecosystem Initiative, which seeks to nurture and scale effective STEM learning opportunities for all young people; • In collaboration with the Community Learning Center Homework Club, the REAL Program participated in the grant-funded Science Action Club (SAC) and Hands On/Minds On Science program. 27 third, fourth and fifth grade students from REAL Martin Elementary Program and 26 third, fourth, and fifth grade students from REAL Los Cerritos Elementary Program participate in Makers Space curriculum to support the SAC and Hands On/Minds On Science Program; • Collaborated with the SSF Police Department for the Youth Academy. 21 fifth grade students that attend our licensed and grant-funded after school programs will be participating this year for the Police Youth Academy; • Safe Routes to School Grant was utilized by the Childcare program to plan School Wide Assemblies for Los Cerritos Elementary School and Spring Camp. The grant was also used to purchase a bike blender as well as to implement activities in all of the after school programs for International Walk To School Day, Earth Day, and Bike to School Day; • Recreation staff participated in San Mateo County Coalition for Safe Schools and Communities Big 5 School Emergency Guidelines. The team is in the process of developing an action plan for department’s childcare programs and locations; DEPARTMENT PAGES E-64 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Summer swimming program was offered at El Camino High School, in partnership with the South San Francisco Unified School District; • Several pieces of ornamental art were acquired, including a pair of bronze cranes installed on the island on Hickey at Junipero Serra; a rusted steel dragon for the corner of Westborough and West Orange; and five new mural boxes were painted by community volunteers; • Richard Holt received a state-wide award as the Outstanding Parks and Recreation Commissioner from the California Association of Parks and Recreation Commissioners and Board Members (CAPRCBM); and • Supported the city-wide Live Healthy, Be Healthy initiative by hosting the Parks Alive! Streets Alive! community event, allowing residents to try popular fitness classes and a host of other health and wellness activities. OBJECTIVES FOR FISCAL YEAR 2017-18: • Address community needs in the vision for a new Community Center, co-located with the Public Library, and support development of the design and building specifications for the Center and surrounding civic campus; • Continue to expand offerings at the Magnolia Center that will benefit both the emerging baby boomer and traditional senior populations; • Continue to implement new STEAM and enrichment programs for youth to support a culture of learning and innovation; • Seek funding sources and begin to develop strategies for replacing the Orange Pool; • Implement a new Recreation Management System software, which is used to process class, sports, and aquatics program registrations, manage camps and childcare programs, schedule facility rentals, meetings, and maintenance activities, organize league activities, and membership management. Over $4 million in revenue is collected through this software each year; • Support Public Works in the development of a short and long term Capital Improvement Plan for facilities and parks, including improvements for playgrounds, baseball and soccer fields, Oyster Point public areas, and continued implementation of the Orange Memorial Park Master Plan; • Encourage and support citizen engagement and volunteer involvement in Parks and Recreation programs and facilities through the Parks and Recreation Commission, Cultural Arts Commission, Beautification Committee, Friends of Parks and Recreation, Improving Public Places, Adopt a Park, Senior Advisory Committee, AARP Tax Assistance Program, co-sponsored groups, and volunteers in various parks and recreation programs; • Encourage staff development and build a more cohesive team environment, create a culture of innovation and continuous improvement, and actively participated in city- wide leadership and succession development initiatives; DEPARTMENT PAGES E-65 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget • Continue to provide robust recreation programs, with top tier public parks, facilities, art, and green spaces which distinguish South San Francisco locally and regionally; • Facilities Maintenance division will add quarterly HVAC preventative maintenance program for the Grand Library, quarterly fire sprinkler preventative maintenance program for all City buildings, and develop and implement an emergency response profile and plan in case of fire or flood damage; and • Facilities Maintenance division is continuing to implement energy and water conservation efforts with lighting motion sensors, low energy blubs and low flow flush valves in restrooms. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2017-18: • Addition of one limited term .5 FTE Office Specialists to assist the Classes and Special Events program areas; • Additional funding was requested for the Childcare program to cover the rising cost of supplies and services such as snacks, licensing fees, field trip transportation and admission fees, and staff costs to provide more specialized summer camps geared towards STEAM (Science, Technology, Engineering, Art, and Math) activities; • Implementation of a recreation management system to manage program registration, facility use, and process nearly $4 million in annual program revenues over the counter and online; • Improved programmed maintenance is planned for infrastructure in City facilities; and • Expansion of the After School Recreation Program at Buri Buri Elementary School by 40 children and at Monte Verde Elementary School by 50 children in order to meet the needs of families on the waiting list as requested by the school district. DEPARTMENT PAGES E-66 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Organization Chart 15: Parks and Recreation Department 1.00 – Parks and Recreation Director Sharon Ranals Administration Division Parks & Facilities 1.00 – Management Analyst II 1.00 – Administrative Assistant II 0.50 – Cultural Arts Specialist 1.00 – Administrative Assistant II Parks Maintenance Division Recreation Division Facilities Maintenance Division 1.00 – Recreation Program Manager 5.00 – Recreation & Comm. Services Supervisor 1.00 – Assistant Recreation Supervisor 9.00 – Recreation & Comm. Services Coordinator 0.80 – Comm Srvcs Site Coordinator 8.00 – Preschool Teacher I/II 1.00 – Admin . Assistant I 1.00 – Recreation Leader IV 1.82 – Recreation Leader III 1.25 – Recreation Leader II 1.00 – Office Specialist (Childcare Tech) Hourly 0.50 – Office Assistant (hourly) 4.73 – Recreation Leader IV 28.84 – Recreation Leader III 12.54 – Recreation Leader II 1.75 – Recreation Leader I 6.16 – Recreation Instructor 1.00 – Van Driver 1.00 – Parks Program Manager 1.00 – Landscape Architect 2.00 – Parks Supervisor (1) 2.00 – Tree Trimmer 2.00 – Lead Parks Maintenance Worker 2.00 – Groundsperson 1.80 – Sr. Park Maintenance Worker (1) 14.0 – Park Maintenance Worker (1) Hourly 1.62 – Park Maintenance Worker (hourly) 1.00 – Facilities Manager 1.00 – Facilities Supervisor 2.00 – Building Maintenance Craftsworker 2.00 – Lead Building Maintenance Custodian 4.00 – Sr. Building Maintenance Custodian (1) 5.00 – Building Maintenance Custodian (1) Hourly 1.68 – Building Maintenance Custodian (hourly) Common Greens Division 2.00 – Maintenance Craftsworker (1) 1.20 – Sr. Park Maintenance Worker 75.00 FTE 4.37 PT Reg . 58.82 Hourly • Existing Filled Position(s) • Existing Upgraded Position(s) • Existing Vacant Position(s) • Newly Requested Positions DEPARTMENT PAGES E-67 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Table 16: Parks & Recreation Department Position Listing Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N175 Director Of Parks & Recreation 1.00 1.00 1.00 0.00 Full Time M750 Program Manager- Parks 1.00 1.00 1.00 0.00 Full Time M750 Program Manager - Rec 1.00 1.00 1.00 0.00 Full Time M750 Program Manager- Facilities 1.00 1.00 1.00 0.00 Full Time M800 Assistant Recreation Supervisor 1.00 1.00 1.00 0.00 Full Time (TBD)Landscape Architect 0.00 1.00 1.00 1.00 Full Time A295 Office Specialist 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time M255 Parks & Recreation Supervisor- Parks 1.00 1.00 1.00 0.00 Full Time M255 Parks & Recreation Supervisor- Facilities 2.00 2.00 2.00 0.00 Full Time M530 Rec & Comm Svcs Coordinator 9.00 9.00 9.00 0.00 Full Time M295 Rec & Comm Svcs Supervisor 5.00 5.00 5.00 0.00 Full Time A515 Recreation Leader IV 1.00 1.00 1.00 0.00 Full Time A495 Preschool Teacher I 4.00 4.00 4.00 0.00 Full Time A680 Preschool Teacher II 4.00 4.00 4.00 0.00 Full Time A375 Tree Trimmer 2.00 2.00 2.00 0.00 Full Time A280 Maintenance Craft worker 2.00 2.00 2.00 0.00 Full Time A195 Lead Parks Maintenance Worker 2.00 2.00 2.00 0.00 Full Time A350 Senior Parks Maintenance Worker 3.00 3.00 3.00 0.00 Full Time A250 Parks Maintenance Worker 14.00 14.00 14.00 0.00 Full Time A505 Groundsperson 2.00 2.00 2.00 0.00 Full Time A465 Building Maintenance Crafts worker 2.00 2.00 2.00 0.00 Full Time A190 Lead Building Maintenance Custodian 2.00 2.00 2.00 0.00 Full Time A320 Sr Building Maintenance Custodian 4.00 4.00 4.00 0.00 Full Time A140 Building Maintenance Custodian 5.00 5.00 5.00 0.00 Full Time O315 Administrative Assistant I 2.00 1.00 1.00 -1.00 Full Time O310 Administrative Assistant II 1.00 2.00 2.00 1.00 SUBTOTAL Full Time 74.00 75.00 75.00 1.00 PT Regular A640 Community Services Site Coordinator 0.80 0.80 0.80 0.00 PT Regular A650 Cultural Arts Specialist 0.50 0.50 0.50 0.00 PT Regular A610 Recreation Leader II 1.25 1.25 1.25 0.00 PT Regular A620 Recreation Leader III 1.82 1.82 1.82 0.00 SUBTOTAL PT Regular 4.37 4.37 4.37 0.00 Hourly X555 Hourly, Van Driver 1.00 1.00 1.00 0.00 Hourly X185 Hourly, Building Maintenance Custodian 1.68 1.68 1.68 0.00 Hourly X440 Hourly, Office Assistant 0.50 0.50 0.50 0.00 Hourly X300 Hourly, Park Maintenance Worker 1.62 1.62 1.62 0.00 Hourly X350 Hourly, Recreation Instructor 6.16 6.16 6.16 0.00 Hourly X360 Hourly, Recreation Leader I 1.75 1.75 1.75 0.00 Hourly X365 Hourly, Recreation Leader II 12.54 12.54 12.54 0.00 Hourly X370 Hourly, Recreation Leader III 28.84 28.84 28.84 0.00 Hourly X375 Hourly, Recreation Leader IV 4.73 4.73 4.73 0.00 SUBTOTAL Hourly 58.82 58.82 58.82 0.00 TOTAL FTE - Parks & Recreation 137.19 138.19 138.19 1.00 DEPARTMENT PAGES E-68 City of South San Francisco: FY 2017-19 Proposed Biennial Operating Budget Schedule 24: Parks and Recreation Department Expenditures All Operating Funds 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Revenues: PICNIC/FACILITY RENTAL FEES -$ 405,720$ 405,720$ 426,006$ 426,006$ 20,286$ AQUATICS PROGRAMS - 451,675 451,675 369,000 369,000 (82,675) SWIM TEAM - 5,250 5,250 5,513 5,513 263 SPORTS - 60,542 60,542 63,569 63,569 3,027 SPECIAL CLASSES/EVENTS - 522,375 522,375 548,494 548,494 26,119 CHILD CARE PROGRAMS - 2,324,600 2,256,600 2,620,730 2,620,730 296,130 ADULT DAY CARE - 130,800 130,800 137,340 137,340 6,540 COMMUNITY GARDENS - 2,000 2,000 2,500 2,500 500 SENIOR PROGRAM FEES - 17,600 17,600 18,480 18,480 880 CO-SPONSORSHIP FEES - 250 250 1,500 1,500 1,250 ARTIST STUDIO RENTALS - 18,734 18,734 10,000 10,000 (8,734) INTERGOVERNMENTAL - 185,000 740,862 178,200 178,200 (6,800) OTHER REVENUES - - 20,500 - - Total Revenues -$ 4,124,546$ 4,632,908$ 4,381,331$ 4,381,331$ 263,585$ Expenditures: PAYROLL 10,274,181$ 11,220,418$ 11,741,154$ 12,272,030$ 12,779,566$ 1,051,612$ SUPPLIES & SERVICES 3,198,802 3,820,270 4,152,429 3,793,868 3,693,868 (26,402) CAPITAL OUTLAY 19,313 - 25,000 25,000 INTERDEPARTMENTAL CHARGES 1,022,566 1,071,828 1,071,828 1,123,556 1,132,307 51,728 Total Expenditures 14,514,861$ 16,112,516$ 16,965,411$ 17,214,454$ 17,605,741$ 1,101,938$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Add 1.0 FTE Landscape Architect • Upgrade 1.0 FTE from Administrative Assistant I to Administrative Assistant II Expenditures FY2017-18: • $192,595 New added position- 1.0 FTE Landscape Architect • $4,942 Upgrade Administrative Assistant 1 to Administrative Assistant II • $14,252 Phone Service/Communications and Technology improvements • $9,660 Parks and Maintenance staff uniform/safety shoe allowance • $3,500 Street Tree Maintenance • $67,230 Concert in the Park • $27,578 Equipment replacement for Recreation programs and improving the City's Leisure Guide • $28,515 Aquatic Program Improvements (Staff training, books & uniforms) • $5,000 Start up costs for new recreation classes • $74,350 for Parks maintenance increase water consumption • $132,500 Recreation Management System Replacement and Software Maintenance • $6,000 Big Lift Program support • $21,700 Childcare Program licensing, staff development and supplies • $15,000 Summer camp program operating costs (leases and admissions) and special programs for people with disabilities • $50,000 Facilities minor programmed maintenance • $25,000 Baseball In field maintenance tool Expenditures FY2018-19: • $201,252 New position- 1.0 FTE Landscape Architect • $4,942 Upgrade Administrative Assistant 1 to Administrative Assistant II • $14,252 Phone Service/Communications and Technology improvements • $9,660 Parks and Maintenance staff uniform/safety shoe allowance • $3,500 Street Tree Maintenance • $67,230 Concert in the Park • $27,578 Equipment replacement for Recreation programs and improving the City's Leisure Guide • $28,515 Aquatic Program Improvements (Staff training, books & uniforms) • $5,000 Start up costs for new recreation classes • $6,000 Big Lift Program support • $21,700 Childcare Program licensing, staff development and supplies • $15,000 Summer camp program operating costs (leases and admissions) and special programs for people with disabilities • $50,000 Facilities minor programmed maintenance • $74,350 for Parks maintenance increase water consumption •$169,069 for the expansion of Monte Verde's Before and After School Program (projected to increase Childcare revenue by $143,600); net cost $25,469 • $96,764 for the expansion of Buri Buri's Before and After School program (projected to increase Childcare revenue by $107,700); net cost ($10,936) • $96,764 for the expansion of Buri Buri's Before and After School program (projected to increase Childcare revenue by $107,700); net cost ($10,936) •$169,069 for the expansion of Monte Verde's Before and After School Program (projected to increase Childcare revenue by $143,600); net cost $25,469 DEBT OBLIGATIONS F-1 City of South San Francisco FY 17-19 Proposed Biennial Operating Budget & Capital Improvement Plan DEBT OBLIGATIONS DEBT OBLIGATIONS F-2 City of South San Francisco FY 17-19 Proposed Biennial Operating Budget & Capital Improvement Plan DEBT SERVICE OBLIGATIONS As of July 1, 2017, the City will have $41.3 million of outstanding debt. The City has no formal debt policy. Debt service is backed through revenue proceeds either through tax increment dollars from the former Redevelopment Agency or sewer usage charges from the Sewer Enterprise fund. Schedule 25: Legal Debt Limit Assessed Valuation [1]16,373,523,079 Bonded Debt Limit (3.75% of assessed value)614,007,115 Less Debt Subject to Limit - Legal Bonded Debt Limit 614,007,115 [1] Source: San Mateo County Assessor Office FY 2016-17 Combined Roll http://smcare.org/assessor/homeownerresources/tax_rolls.asp *Current year not available yet. The legal bonded debt limit as set by California Government Code Section 43605 is 15%. The code section was enacted prior to the change in basing assessed value to full market value when it was previously 25% of market value. The 3.75% represents 25% of assessed value. DEBT OBLIGATIONS The City has outstanding debt through the issuance of bonds, notes, leases, and loans. The following lists of all debt issued by the City, either through its financing authority or the former Redevelopment Agency: • 1999, 2004, 2008 State Water Resources Control Board Loans – Original debt: $77,999,366, 2.4% to 3.0%, due 8/1/22, 4/30/26, 7/15/28. These loans were used to improve and expand the City’s Water Quality Control Plant (WQCP). Loan proceeds were issued as projects progressed. Debt service payment commenced one year after project completion. WQCP user fees support the debt service payments. Of the total, $35.1 million of principal outstanding. • 2005D Water and Wastewater Revenue Bonds – Original debt: $6,000,000, 2.75% to 5.0%, due April 30, 2026. The City participated in a pooled bond sale. The bonds were used to finance sewer system capital improvement projects. The debt service is paid from the net revenues of the City’s Sewer Enterprise Fund. Of the total, $3.6 million of principal outstanding. • 2003 Revenue Bonds – Original debt: $5,865,000, 2.25% to 4.0%, due 9/1/18. The City of South San Francisco Capital Improvement Financing Authority issued these bonds to finance improvements on the South San Francisco Conference Center. The debt service payments come from a $2.50 per day hotel room tax. These obligations are not DEBT OBLIGATIONS F-3 City of South San Francisco FY 17-19 Proposed Biennial Operating Budget & Capital Improvement Plan recorded as part of the City’s government debt. Of the total, $900,000 of principal outstanding. Capital Leases In addition to the bonds, notes, and loans, the City has also entered into long-term capital leases with various financing agencies. The capital leases are used to purchase vehicles and equipment when it makes more financial sense for the City to pay for these over time rather than using upfront cash. The purchases tend to be Fire apparatuses, Public Works vehicles and equipment. The City anticipates entering into capital lease purchases for two new fire engines over the next two fiscal years at a projected cost of $700,000 each. The lease proceeds, capital lease purchases, and debt service payment are reflected in the FY 2017-19 Proposed Biennial Operating Budget. Below is a list of the vehicles and equipment lease-purchased with remaining balances. The capital lease payments are made by the General Fund. • 2008 Two Fire Engines – Projected balance $159,173, due 7/16/18. • 2010 Two Fire Engines – Projected balance $442,659, due 12/31/20. • 2011 Two Rescue Ambulances – Projected balance $44,768, due 12/20/17. • 2013 Fire Quint – Projected balance $813,559, due 5/23/23. • 2014 Sweeper – Projected balance $213,364, due 10/17/18. DEBT OBLIGATIONS F-4 City of South San Francisco FY 17-19 Proposed Biennial Operating Budget & Capital Improvement Plan This page intentionally left blank. GOVERNMENTAL FUNDS G-1 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget GOVERNMENTAL FUNDS GOVERNMENTAL FUNDS G-2 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget GOVERNMENTAL FUNDS OVERVIEW Governmental Funds are designated for revenues and expenses that are classified as government type activities. These activities, which are financed primarily through taxes, provide infrastructure improvements including housing rehabilitation, traffic improvements, land improvements, park facilities and public facility improvements. The General Fund is the main Governmental Fund, which was presented separately. CITY HOUSING FUND Up until Redevelopment Agencies were abolished in FY 2011-12 by the State of California under ABx1 26, the City set aside 20% of Redevelopment property taxes to fund the provision of new affordable housing units, as well as the operation and maintenance of housing stock that the Redevelopment Agency had already funded. That fund was formerly called the Low/Moderate Income Housing Fund. With its source of funding thus abolished, the City Council voted to take on the operations of the former housing units by becoming the Successor Housing Agency to the Low/Moderate Income Housing Fund. The City Housing Fund is funded primarily from the rental revenues received by the City for those occupied housing units. Any shortfall between the rents received and the operations and maintenance costs of those housing units are funded by either one time grants or by the General Fund. Schedule 26: City Housing Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Housing Rental Revenue 188,363$ 130,000$ 130,000$ 130,000$ 130,000$ -$ Investment Income and Loan Interest 76,194 37,000 37,000 37,000 37,000 - Equity Sharing - 15,000 15,000 15,000 15,000 - Miscellaneous 135,679 - - - - - Loan Repayments 280,675 125,000 125,000 125,000 125,000 - Total Revenues 680,911$ 307,000$ 307,000$ 307,000$ 307,000$ -$ Expenditures Salaries and Benefits 80,955$ 60,000$ 60,000$ -$ -$ (60,000)$ Supplies and Services 401,683 912,800 912,800 462,800 462,800 (450,000) Interdepartmental Charges 5,000 5,000 5,000 5,150 5,305 150 Total Expenditures 487,637$ 977,800$ 977,800$ 467,950$ 468,105$ (510,000)$ Surplus/(Deficit)193,274 (670,800) (670,800) (160,950) (161,105) Ending Fund Balance 2,251,071$ 1,580,271$ 1,580,271$ 1,419,321$ 1,258,216$ GOVERNMENTAL FUNDS G-3 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget COMMON GREENS MAINTENANCE DISTRICT FUNDS There are four Common Greens Maintenance Districts within the City: West Park 1&2, West Park 3, Stonegate Ridge, and Willow Gardens. The areas cover approximately 2,600 residential parcels. The funding for these maintenance districts comes from a portion of the 1% Property Tax levy on the assessed value paid by the parcel owners. The property tax that funds these maintenance districts is diverted from the City’s portion of property taxes that would otherwise go to the General Fund. The revenue from the property tax provides for sidewalk, parks and tree maintenance within each of the maintenance districts. Some CIP projects within the maintenance districts are funded through these funds. Schedule 27: Common Greens Maintenance District Funds Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 16-17 Adopted WEST PARK MAINT DIST 3 790,798$ 683,075$ 683,075$ 822,429$ 847,098$ 139,354$ STONEGATE RIDGE MAINT 277,510 232,446 232,446 232,446 232,446 (0)$ WILLOW GARDENS MAINT 88,277 47,601 47,601 77,000 77,000 29,399$ WEST PARK MAINT DIST 1&2 504,374 426,683 426,683 426,683 426,683 -$ Total Revenues 1,660,959$ 1,389,805$ 1,389,805$ 1,558,558$ 1,583,227$ 168,753$ Expenditures WEST PARK MAINT DIST 3 730,542$ 873,700$ 873,700$ 823,520$ 848,152$ (50,181)$ STONEGATE RIDGE MAINT 161,856 187,727 187,727 197,626 206,540 9,899$ WILLOW GARDENS MAINT 88,828 107,148 275,670 58,788 59,833 (48,361)$ WEST PARK MAINT DIST 1&2 328,199 440,674 440,674 444,967 458,435 4,293$ Total Expenditures 1,309,425$ 1,609,250$ 1,777,771$ 1,524,900$ 1,572,961$ (84,350)$ Surplus/(Deficit)351,534$ (219,445)$ (387,966)$ 33,658$ 10,267$ 253,103$ Reserve for CIP/PO 168,521$ Difference Fund Balance 1,911,017$ 1,691,572$ 1,691,572$ 1,725,231$ 1,735,497$ GOVERNMENTAL FUNDS G-4 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Figure 7: Common Greens Maintenance District Map GOVERNMENTAL FUNDS G-5 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget COMMUNITY DEVELOPMENT BLOCK GRANT The Community Development Block Grant (CDBG) is a federally funded program out of the Department of Housing and Urban Development (HUD). This program supports the improvement of housing, commercial facilities and provides grants to local nonprofit agencies. The City Council annually determines the allocation of the CDBG funds. On April 26, 2017, the City Council approved the following appropriations for CDBG, pending allocation by the federal government later in 2017. Schedule 28: Community Development Block Grant Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of FY 2017-18 from 2016-17 Adopted INTERGOVERNMENTAL 338,412$ 647,321 647,321 415,000 415,000 (232,321) LOAN REPAYMENTS 74,361 - - 80,000 80,000 80,000 OTHER PROGRAM REVENUES 9,397 11,437 11,437 11,437 - - Total Revenues 422,170$ 658,758$ 658,758$ 506,437$ 495,000$ (152,321)$ Expenditures PAYROLL 89,892$ 100,001$ 100,001$ 81,535$ 81,535$ (18,466)$ SUPPLIES & SERVICES 439,223 593,757 733,075 496,950 496,950 (96,807)$ TRANSFERS OUT TO CAPITAL IMPROVEMENT 143 - 95,330 - - -$ Total Expenditures 529,258$ 693,758$ 928,406$ 578,485$ 578,485$ (115,273)$ Surplus/(Deficit)(107,089)$ (35,000)$ (269,648)$ (72,048)$ (83,485)$ (37,048)$ Plus reserve for carry over purchase orders 139,318$ Fund Balance & Reserves 113,056$ 78,056$ (52,274)$ 6,008$ (5,429)$ (42,477)$ GOVERNMENTAL FUNDS G-6 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget GAS TAX FUND Gas Tax is the City’s share of the state tax on gas purchases. The funding is distributed by the State of California and is used for street and related improvements. Beginning in FY 2011-12, the Measure M San Mateo County Vehicle Registration Fee began generating an estimated $225,000 in annual revenue for the next 25 years. This new revenue will be transferred out to the Storm Water fund to supplement the increased storm water regulation cost. The original San Mateo County Vehicle Registration Fee that collected approximately $105,000 annually to generate revenues ended December 31, 2012. The FY 2017-19 Gas Tax revenues reflect passage of the Road Repair & Accountability Act of 2017, which are projected to provide an additional $372,400 in FY 2017-18 and $1.1 million in FY 2018-19. Schedule 29: Gas Tax Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from Tax Revenue HUTA 2103-2107 (Gas Tax)1,467,524$ 1,357,736$ 1,357,736$ 1,431,827$ 1,457,688$ 74,091$ Measure M 357,328 243,000 243,000 243,000 243,000 -$ Road Repair & Accountability Act (2017)- - - 372,444 1,109,449 372,444$ Use of Money & Property 22,505 15,000 15,000 15,000 15,000 -$ Total Revenues 1,847,357$ 1,615,736$ 1,615,736$ 2,062,271$ 2,825,137$ 446,535$ Expenditures Transfer to General Fund 1,273,263$ 921,301$ 921,301$ 921,301$ 921,301$ -$ Transfer to Stormwater 670,000 670,000 770,000 670,000 670,000 -$ Transfer for CIP Projects 120,669 1,236,192 525,000 825,000 525,000$ Total Expenditures 2,063,932$ 1,591,301$ 2,927,493$ 2,116,301$ 2,416,301$ 525,000$ Surplus/(Deficit)(216,575)$ 24,435$ (1,311,757)$ (54,030)$ 408,836$ (78,465)$ Plus reserve for carryover CIP 1,361,837 Fund Balance (113,060)$ (88,625)$ (62,980)$ (117,010)$ 291,826$ GOVERNMENTAL FUNDS G-7 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget MEASURE A ½ CENT SALES TAX FUND Measure A is a voter approved ½ cent sales tax in San Mateo County. The measure was approved in 1988 and expired in 2008. In 2004, the voters of San Mateo County reauthorized Measure A through 2033. The sales tax revenues generated are distributed by the County of San Mateo and funds are to be used for road and traffic improvements. This fund is used to fund capital projects. As with any tax related measure, the City has seen swings in the amount of Measure A funds available due to the volatile nature of the regional economy. Schedule 30: Measure A Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Taxes 1,412,863$ 1,468,995$ 1,468,995$ 1,468,995$ 1,468,995$ -$ Use of Money & Property 49,427 25,000 25,000 25,000 25,000 - Total Revenues 1,462,290$ 1,493,995$ 1,493,995$ 1,493,995$ 1,493,995$ -$ Expenditures Transfers to General Fund 49,917$ 121,836$ 121,836$ -$ 121,836$ (121,836)$ Transfers to Capital Improvement 2,537,525 1,388,000 2,459,327 1,650,000 1,285,000 262,000 Total Expenditures 2,587,442$ 1,509,836$ 2,581,163$ 1,650,000$ 1,406,836$ 140,164$ Surplus/(Deficit)(1,125,153)$ (15,841)$ (1,087,168)$ (156,005)$ 87,159$ (140,164)$ Reserve for carryover CIP 1,045,682 Fund Balance 196,256$ 180,415$ 154,770$ (1,235)$ 85,924$ FY2017-18 CHANGES & HIGHLIGHTS *$1.6 million transfer to CIP is to cover Grand Boulevard Phase II (Kaiser Way and McLellan Dr) GOVERNMENTAL FUNDS G-8 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget SOLID WASTE MANAGEMENT FUND The Solid Waste Management Fund is primarily funded from a dedicated fee payment made by the South San Francisco Scavenger Company, the City’s exclusive solid waste management franchise. Funding pays for monitoring and remediation costs associated with the closed Oyster Point landfill and for other solid waste reduction efforts. Additional revenue comes from forfeited solid waste deposits, which are used to further the City's solid waste diversion goals. Schedule 31: Solid Waste Management Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted CHARGES FOR SERVICES 188,649$ 180,000$ 180,000$ 180,000$ 180,000$ -$ Total Revenues 188,649$ 180,000$ 180,000$ 180,000$ 180,000$ Expenditures PAYROLL 4,742 - - - - - SUPPLIES & SERVICES 157,041 110,150 138,097 110,150 110,150 (27,947) INTERDEPARTMENTAL CHARGES 19,600 19,600 19,600 20,188 20,794 588 TRANSFERS 189,308 200,000 766,870 - - (766,870) Total Expenditures 370,692$ 329,750$ 924,567$ 130,338$ 130,944$ (199,412)$ Surplus/(Deficit)(182,043) (149,750) (744,567) 49,662 49,056 199,412 Plus reserve for carry over purchase orders 534,817 Fund Balance 230,826$ 81,076$ 21,076$ 70,738$ 119,794$ (10,338)$ GOVERNMENTAL FUNDS G-9 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget CAPITAL IMPROVEMENT FUND The Capital Improvement Fund is where the majority of CIP project expenses are recorded. CIP projects are appropriated on a multi-year basis and thus any unspent budget in one year can be carried over into the next year. The FY 2017-19 Proposed Budget reflects new appropriations and no prior year carry forward appropriations. The final actual amount of carry forward appropriations will be finalized as part of the FY 2016-17 closing process and the carry forward budgets will then be reflected as part of the FY 2017-18 amended budget. Schedule 32: Capital Improvement Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Intergovernmental 2,131,810$ 4,098,180$ 7,642,593$ 8,898,000$ 1,027,000$ 4,799,820$ Other revenues 507,476 - Other Financing Sources - 218,917 - - - Transfers In for CIP Expenses 6,161,203 8,904,200 22,527,480 19,027,500 24,094,000 10,123,300 Transfers In from Infrastructure Reserves - Total Revenues 8,800,488$ 13,002,380$ 30,388,990$ 27,925,500$ 25,121,000$ 14,923,120$ Expenditures Salaries and Benefits 401,492$ -$ Supplies and Services 8,137,242 13,252,380 31,025,750 27,845,773 25,120,859$ 14,593,393$ Total Expenditures 8,538,734$ 13,252,380$ 31,025,750$ 27,845,773$ 25,120,859$ 14,593,393$ Surplus/(Deficit)261,754$ (250,000)$ (636,760)$ 79,727$ 141$ 329,727$ Committed reserves for rollover encumbrances - - 4,184,439 - 4,184,439 - Fund Balance 367,023$ 117,023$ 3,914,702$ 3,994,429$ 8,179,010$ Infrastructure Reserve 10,316,270 5,889,318 5,769,318 - 5,769,318 Caltrain station relocation project 5,900,000 5,900,000 7,200,000 7,200,000 ADA Improvement Reserve 386,758 173,704 173,704 173,704 GOVERNMENTAL FUNDS G-10 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget CONSOLIDATED IMPACT FEE FUNDS The funds included in the summary below are Transit Station Enhancement in-Lieu fee, East of 101 Traffic Impact Fee Fund, Oyster Point Interchange Impact Fee Fund, Child Care Impact Fee Fund, and Public Safety Impact Fee Fund. These funds collect deposits from developers to pay for CIP projects with the designated impact fee area. $690,000 will be transferred out for $400,000 from the Transit Station Enhancement In-Lieu for CIP and $290,000 from East of 101 Traffic Impact Fee Fund to CIP. Schedule 33: Consolidated Impact Fee Funds Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016-17 Adopted Revenues: Use of Money & Property 163,108 - - - - - Other Revenues 2,897,786 - - - - - Subtotal 3,060,894 - - - - - Transfers In - - - - - - Total Revenues 3,060,894 - - - - - Expenditures Supplies & Services 116,862 70,294 122,855 6,167 - (70,294) Capital Outlay - 95,003 118,323 - - - Debt Service 656,000 - - - - - Interdepartmental Charges 5,000 5,000 5,000 5,150 5,304 304 Subtotal 777,861 170,297 246,178 11,317 5,304 (69,990) Transfers Out 475,073 437,220 3,670,856 690,000 - (437,220) Total Expenditures 1,252,934 607,517 3,917,035 701,317 5,304 (602,213) Surplus/(Deficit)1,807,960 (607,517) (3,917,035) (701,317) (5,304) Fund Balance 10,569,169 9,961,652 6,652,134 5,950,817 5,945,513 (4,016,139) MAJOR PROPRIETARY FUNDS H-1 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget MAJOR PROPRIETARY FUNDS MAJOR PROPRIETARY FUNDS H-2 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget PROPRIETARY FUNDS OVERVIEW Enterprise Funds are associated with business type activities, where a fee is charged for a particular service. The funds in the follow pages all support business type activities operated by the City. SEWER ENTERPRISE FUND The Sewer Enterprise Fund is used to operate the systems for the Water Quality Control Plant (WQCP) including sewer lines and pump stations. This fund also covers Sanitary Sewer type capital projects that upgrade and improve the WQCP. There are 60.4 FTE positions allocated to this fund. Schedule 34: Sewer Enterprise Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016-17 Adopted SSF Service Charge Revenue 19,515,093$ 21,280,000$ 21,280,000$ 22,169,924$ 24,602,709$ 889,924$ Other Agency Share of O&M Expenses 4,443,579 5,286,759 5,286,759 5,535,171 5,911,605 248,412$ Other Agency CIP Reimbursement 261,164 941,760 1,519,832 1,241,000 1,974,000 299,240$ Other Agency Loan Pymt Reimb 1,048,022 1,048,022 1,048,022 1,048,022 1,254,972 -$ Grants & CIP Contributions from Others - - - - - -$ Interest/Other Income 342,672 245,000 245,000 110,000 110,000 (135,000)$ SRF Loan Proceeds for CIP (debt)8,300,000 13,800,000 24,800,000 13,800,000$ Transfers In 4,716 300,000 342,101 - 2,200,000 (300,000)$ Total Revenues 25,615,246$ 29,101,541$ 38,021,715$ 43,904,117$ 60,853,286$ 14,802,576$ Expenditures Operating Expenses 17,305,427$ 19,267,905$ 19,946,451$ 18,766,256$ 19,330,229$ (501,648) Debt Service 1,206,947 5,705,886 5,705,886 5,709,526 5,707,526 3,640 CIP Budgeted Expenditures - 4,320,100 19,314,566 5,599,098 10,224,000 10,224,000 Transfers Out 16,010 - 1,489 - - - Total Expenses 18,528,384$ 29,293,891$ 44,968,392$ 30,074,880$ 35,261,754$ 780,990$ Surplus/(Deficit)7,086,862$ (192,350)$ (6,946,677)$ 13,829,237$ 25,591,532$ 14,021,586$ Ending Cash Balance 17,408,025$ 17,215,676$ 10,461,348$ 24,290,585$ 49,882,117$ Capital Reserves [1]3,829,000 3,983,000 3,983,000 Operating Reserves [2]3,868,007 4,066,973 4,066,973 The Sewer Fund consists of the Water Quality Control Plant Division, the Sewer Maintenance Division, and planned sewer capital project expenses. Reflects new sewer fees to be presented to the City Council. [1] The Capital Reserve is based on the State loan requirements and is 0.5% of each loan amount from 0 to 10 years after construction; thereafter the reserve must be maintained until the State loans are retired. After the State loans are retired, the Capital Reserve will be based on the lesser of: 1) 10% of total principal due on debt, 2) 125% of the average annual debt service, or 3) The maximum annual debt service. [2] The Operating Reserve is calculated based on at least 90 days of annualized operations and maintenance costs. FY2017-18 CHANGES & HIGHLIGHTS: * $18,500 Sewage Pump Station No. 8 Sewage Grinder Rebuild * $10,000 Maintenance Division Training * $50,000 CCTV Equipment * $14,000 Sewer Monitoring Equipment MAJOR PROPRIETARY FUNDS H-3 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget PARKING DISTRICT FUND The Parking District Fund receives its revenue from the collection of parking fees from City owned parking meters, parking lots and the sale of parking permits. This fund has 4.39 FTE positions budgeted, including the budget for the Parking Place Commission. Schedule 35: Parking District Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Charges for Services: Parking Permit Fees 116,885$ 95,000$ 95,000$ 100,000$ 110,000$ 5,000$ Parking Meter Fees 646,079 555,000 555,000 685,000 700,000 130,000 Miller Ave Parking Garage 80,235 50,000 50,000 80,000 85,000 30,000 Interest/Other Income 32,012 10,000 10,000 10,000 10,000 - Sale of Real/Personal Property - - 700,000 - Total Revenues 875,211$ 710,000$ 1,410,000$ 875,000$ 905,000$ 165,000$ Expenditures Payroll 268,371$ 339,876$ 339,876$ 305,488$ 322,904$ (34,388)$ Supplies & Services 265,159 196,292 866,211 486,292 996,292 290,000 Capital Outlay 257,063 - - - - - Interdepartmental Charges 104,682 104,986 104,986 108,013 111,131 3,027 Total Expenditures 895,275$ 641,154$ 1,311,073$ 899,793$ 1,430,327$ 258,639$ Surplus/(Deficit)(20,064)$ 68,846$ 98,927$ (24,793)$ (525,327)$ 423,639$ adj. to match balance sheet Ending Cash Balance 1,912,780$ 1,981,626$ 2,080,553$ 2,055,760$ 1,530,433$ FY 2017-18 CHANGES & HIGHLIGHTS: * $100,000 Miller Parking Garage Improvements * Reflects new parking fees as presented in Budget Subcommitee Meeting. MAJOR PROPRIETARY FUNDS H-4 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget STORM WATER FUND The Storm Water Fund is used to comply with Federal and State regulations regarding storm drain run off. There are 4.8 FTE positions budgeted for this fund. The costs of complying with State and Federal regulations regarding storm water and storm drains have dramatically increased in the last few years. With the cost of this service continuing to increase, the Gas Tax fund began to supplement this fund in FY 2006-07. In FY 2008-09, the General Fund began to supplement the Storm Water Fund in addition to the Gas Tax Fund. Primary revenue other than transfers is through a levy on property owners. This revenue source is capped and can only be increased with a Proposition 218 vote, which would require a ballot measure. Schedule 36: Storm Water Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Administrative Fines 7,000$ 5,000$ 5,000$ 5,000$ 5,000$ -$ Service Charges 405,105 405,000 405,000 405,000 405,000 - Transfer In from Gas Taxes/Measure M 670,000 670,000 670,000 670,000 670,000 - Transfer In from General Fund 250,000 250,000 250,000 250,000 250,000 - Transfer in for CIP Projects 10,841 200,000 789,159 (200,000) Interest and Other 18,800 5,000 5,000 5,000 5,000 - Caltrans Reimbursement -OMP Capture 2,500,000 3,000,000 2,500,000 Total Revenues 1,361,746$ 1,535,000$ 2,124,159$ 3,835,000$ 4,335,000$ 2,300,000$ Expenditures Operating Expenses 1,244,641$ 1,664,682$ 1,683,145$ 1,071,473$ 1,111,716$ (593,209)$ Capital Improvement Projects 54,620 200,000 1,333,487 2,580,000 3,000,000 2,380,000 Total Expenditures 1,299,261$ 1,864,682$ 3,016,632$ 3,651,473$ 4,111,716$ 1,786,791$ Surplus/(Deficit)62,485$ (329,682)$ (892,473)$ 183,527$ 223,284$ 513,209$ Ending Cash Balance 1,044,295$ 714,613$ 151,822$ 335,349$ 558,633$ FY2017-18 CHANGES & HIGHLIGHTS: Orange Memorial Park Storm Water Trash Capture CIP project in FY 2017-18 and 2018-19; Fully reimburseable by Caltrans. INTERNAL SERVICE FUNDS I-1 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS I-2 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget INTERNAL SERVICE FUNDS OVERVIEW Internal Service Funds are used to pay for services provided internally within the City. These funds cover vehicle maintenance, computers, software technical support, equipment and vehicle replacement, and employee benefits. CITY SERVICES FUND The City Service Fund is used to pay for in-house vehicle maintenance on City owned vehicles. The Fleet Maintenance Division of the Public Works Department manages the budget for this fund. The fund receives its revenues by charging departments for the services rendered on an actual invoice basis. In recent years, the Fleet Management Division performed vehicle maintenance work for the Cities of Millbrae and Daly City to further regional consolidation efforts. The fund budgets 4.4 FTEs in the Public Works Department. Schedule 37: City Service (Garage) Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted USE OF MONEY & PROPERTY 5,872$ -$ -$ -$ -$ -$ OTHER REVENUES 1,644,662 1,650,000 1,650,000 1,650,000 1,650,000 - Total Revenues 1,650,534$ 1,650,000$ 1,650,000$ 1,650,000$ 1,650,000$ -$ Expenditures PAYROLL 749,991$ 605,903$ 605,903$ 615,681$ 641,615$ 9,778$ SUPPLIES & SERVICES 796,247 918,150 918,150 1,018,150 968,150 100,000 CAPITAL OUTLAY 580 - - - - - INTERDEPARTMENTAL CHARGES 17,742 18,968 18,968 20,433 20,433 1,465 Total Expenditures 1,564,559$ 1,543,021$ 1,543,021$ 1,654,264$ 1,630,198$ 111,244$ Surplus/(Deficit)85,975 106,979 106,979 (4,264) 19,802 Ending Cash Balance 350,836$ 457,815$ 457,815$ 453,551$ 473,353$ FY 2017-18 CHANGES & HIGHLIGHTS: $50,000 Backup Generator Inspections $50,000 Emergency Generator Backup Connection MSB FY 2018-19 CHANGES & HIGHLIGHTS: $50,000 Backup Generator Inspections INTERNAL SERVICE FUNDS I-3 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget EQUIPMENT REPLACEMENT FUND The Equipment Replacement Fund is used to accumulate funds for replacement of equipment and vehicles. Departments are charged an annual replacement charge to cover future equipment replacement costs. The Equipment Replacement Fund pays for the Fire Department’s capital leases. The Fire Department will be charged directly for the debt service budgeted for FY 2017-19. Schedule 38: Equipment Replacement Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Use of Money & Property 84,336$ 95,000$ 95,000$ 95,000$ 95,000$ -$ Interdepartmental Charges 1,678,461 1,854,155 1,854,155 1,854,155 1,854,155 - Total Revenues 1,762,796$ 1,949,155$ 1,949,155$ 1,949,155$ 1,949,155$ -$ Expenditures Supplies & Services (71,606)$ 211,844$ 810,093$ 246,844$ 176,844$ 35,000$ Capital Outlay 723,168 1,388,156 3,239,651 1,200,000 1,200,000 (188,156) Debt Service 631,419 631,419 631,419 641,621 523,766 10,202 Transfers Out 108,923 100,000 288,669 - - (100,000) Total Expenditures 1,391,904$ 2,331,419$ 4,969,831$ 2,088,465$ 1,900,610$ (242,954)$ Surplus/(Deficit)370,892$ (382,264)$ (3,020,676)$ (139,310)$ 48,545$ 242,954$ adjustment to match balance sheet Cash Balance 3,499,649$ 3,117,385$ 478,973$ 339,663$ 388,207$ FY 2017-18 CHANGES & HIGHLIGHTS: • $50,000 EV Charging Stations Feasibility Study • $80,000 Computer hardware replacement FY 2018-19 CHANGES & HIGHLIGHTS: • $60,000 Computer hardware replacement INTERNAL SERVICE FUNDS I-4 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Schedule 39: Planned Vehicle & Equipment Purchases FY 2017-19 Department Vehicle #Current Vehicle Assignment Recommended Replacement Vehicle Estimated Replacement Cost SSFPD TBD Crown Victoria Patrol Ford Police Utility $45,000.00 TBD Crown Victoria Patrol Ford Police Utility $45,000.00 TBD Crown Victoria Patrol Ford Police Utility $45,000.00 TBD Ford Fusion Investigations TBD $35,000.00 TBD Ford Fusion Investigations TBD $35,000.00 45 Harley Davidson Motorcycle Traffic Harley Davidson Motorcycle $30,000.00 SSFFD 108 Chevy Malibu Code Enforcement 126 Chevy Malibu Fire Admin 512 Spatan Fire Engine Fire Suppression Spartan Fire Engine (Lease Purchase - $700,000)$50,000.00 Public Works 327 Electrical Trouble Truck Streets - Electrical Electrical Trouble Truck $125,000.00 ECD 103 Chevy Malibu Building Ford Explorer $35,000.00 Total Vehicle Replacement FY17/18 $485,000.00 Ford Explorer $40,000.00 INTERNAL SERVICE FUNDS I-5 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget HEALTH & BENEFITS FUND This fund collects charges from departments and is used to pay benefit providers for active and retiree health, dental, vision insurance and other miscellaneous benefits. Schedule 40: Health & Benefits Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Charges for Services 2,648$ -$ -$ -$ -$ -$ Use of Money & Property 45,545 100,000 100,000 100,000 100,000 - Other Revenues 14,282,721 12,323,914 12,323,914 12,573,533 13,235,490 249,619 Transfers 4,240,000 250,000 250,000 250,000 250,000 - Total Revenues 18,570,914$ 12,673,914$ 12,673,914$ 12,923,533$ 13,585,490$ 249,619$ Expenditures Payroll 13,750,332$ 13,384,342$ 13,384,342$ 14,178,012$ 14,908,907$ 793,670$ Supplies & Services 4,958 10,000 10,000 10,000 10,000 - Total Expenditures 13,755,290$ 13,394,342$ 13,394,342$ 14,188,012$ 14,918,907$ 793,670$ Surplus/(Deficit)4,815,624 (720,428) (720,428) (1,264,479) (1,333,418) (544,051) Cash Balance 8,277,424$ 7,556,996$ 7,556,996$ 6,292,517$ 4,959,099$ INTERNAL SERVICE FUNDS I-6 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget INFORMATION TECHNOLOGY FUND The Information Technology Fund is funded through an allocation charge to departments for the maintenance and upkeep of the City’s computers, telephones, servers, copiers, scanners, Citywide software, etc. The Information Technology (IT) department manages this fund. In addition to in-house IT services, the IT Department provides IT services to the Town of Hillsborough to further regional consolidation efforts. This fund budgets 6.0 FTEs in the IT department. Schedule 41: Information Technology Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted CHARGES FOR SERVICES 45,701$ 40,000$ 40,000$ 40,000$ 40,000$ -$ USE OF MONEY & PROPERTY 12,028 14,000 14,000 14,000 14,000 - OTHER REVENUES 2,192,903 2,192,902 2,192,902 2,584,770 2,584,770 391,868 TRANSFERS IN - - - - 240,000 - Total Revenues 2,250,631$ 2,246,902$ 2,246,902$ 2,638,770$ 2,878,770$ 391,868$ Expenditures PAYROLL 1,068,138$ 1,386,041$ 1,316,041$ 1,242,418$ 1,313,333$ (143,623)$ SUPPLIES & SERVICES 919,830 1,045,582 1,773,698 1,382,082 1,472,582 336,500 INTERDEPARTMENTAL CHARGES 9,677 11,077 11,077 11,077 11,077 - Total Expenditures 1,997,645$ 2,442,700$ 3,100,817$ 2,635,578$ 2,796,993$ 192,877$ Surplus/(Deficit)252,987$ (195,798)$ (853,915)$ 3,192$ 81,777$ 198,991$ Cash Balance 826,945$ 631,146$ (26,970)$ (23,777)$ 58,000$ FY 2017-18 CHANGES & HIGHLIGHTS: • Subtract 1.0 FTE Contract GIS Coordinator • $50,000 Network Switch Replacement • $42,000 Citywide Copier Replacement Phase II • $50,000 IT Department Relocation Expenses • $12,000 Cloud Based Backup • $150,000 GIS Services FY 2018-19 CHANGES & HIGHLIGHTS: • $20,000 Citywide Copier Replacement Phase II • $120,000 Upgrade Laserfiche • $50,000 Docusign/Seamless Docs • $35,000 Email Upgrade • $30,000 Software Annual Cost Increase • $120,000 CRW Upgrade for ECD, funded by Permit Program Maintenance Reserve (non-General Fund) • $120,000 RIO Laserfiche upgrade for Police Department, funded by Asset Seizure (non-General Fund) • $12,000 Cloud Based Backup • $150,000 GIS Services INTERNAL SERVICE FUNDS I-7 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget INFORMATION TECHNOLOGY PEG ACCESS FUND This fund was created in FY 2011-12 to account for franchise fees that the City receives and are used for the City’s Public, Educational and Governmental channels. Schedule 42: Information Technology PEG Access Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017- 18 from 2016-17 Adopted FRANCHISE FEES 183,899$ 125,000$ 125,000$ 125,000$ 125,000$ -$ USE OF MONEY & PROPERTY 12,441 5,000 5,000 5,000 5,000 - Total Revenues 196,340$ 130,000$ 130,000$ 130,000$ 130,000$ Expenditures SUPPLIES & SERVICES 133,892$ 90,000$ 209,117$ -$ -$ (209,117)$ Total Expenditures 133,892$ 90,000$ 209,117$ -$ -$ (90,000)$ Surplus/(Deficit)62,448 40,000 (79,117) 130,000 130,000 90,000 Cash Balance 746,589$ 786,589$ 667,472$ 797,472$ 927,472$ SELF-INSURANCE FUND This fund is used to accumulate reserves to pay for workers compensation claims and general liability insurance claims through the Association of Bay Area Governments Pooled Liability Assurance Network (ABAG PLAN). Based on biennial actuarial studies that determine the amount of reserves needed to have an adequate level of confidence that the city would be able to fund the maximum amount of claims, the City maintains adequate cash reserves within the fund on an ongoing basis. Schedule 43: Self Insurance Fund Summary Revenues 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Adopted Charges for Services (2,801)$ -$ -$ -$ -$ -$ Use of Money & Property 204,649 75,000 75,000 75,000 75,000 - Other Revenues 4,693,481 4,307,743 4,307,743 4,307,743 4,307,743 - Total Revenues 4,895,329$ 4,382,743$ 4,382,743$ 4,382,743$ 4,382,743$ -$ - Expenditures Payroll 804,124$ 650,000$ 650,000$ 650,000$ 650,000$ -$ Supplies & Services 3,964,279 3,030,738 3,030,738 3,333,816 3,818,560 303,078 Interdepartmental Charges (20,058) - - - - - Total Expenditures 4,748,346$ 3,680,738$ 3,680,738$ 3,983,816$ 4,468,560$ 303,078$ Surplus/(Deficit)146,984 702,005 702,005 398,927 (85,817) (303,078) Cash Balance 12,376,456$ 13,078,461$ 13,078,461$ 13,477,388$ 13,391,571$ INTERNAL SERVICE FUNDS I-8 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget This page intentionally left blank. POSITION BUDGET J-1 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget POSITION BUDGET POSITION BUDGET J-2 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget SUMMARY OF POSITION BUDGET AND PERSONNEL COSTS The FY 2017-19 Proposed Biennial Operating Budget has 557.73 FTE positions citywide. Of those positions: • 7.0 FTE elected officials; • 458 FTE full time employees; • 5.2 FTE full time contract employees; • 7.37 FTE part time regular employees; and • 80.16 FTE hourly employees. Benefits include City paid medical, dental, health, life insurance, retirement 1, retiree health2, workers’ compensation, unemployment, short term and long term disability. In addition to paid benefits, full-time employees earn between 15-25 vacation days and 12 sick days a year plus 12 holidays and 1 floating holiday. Employees also have the option of contributing to a deferred compensation retirement account. The FY 2017-19 Proposed Biennial Operating Budget allocates 84% of all employees to the General Fund, with the remainder of budgeted employees allocated to other operating funds. The City’s largest overall expenses are for employee salaries and benefits. Memorandums of Understanding (MOU) between the City’s bargaining units outline the salaries and benefits available to the positions within that bargaining unit. 1 The City has a three-tiered retirement system. Any employee hired after April 23, 2010, but before January 1, 2013, participates in the second tier for which miscellaneous employees are subject to the 2% at 60 pension benefit formula and the public safety employees receive the 3.0 % at 55 pension benefit formula. Employees hired on or after January 1, 2013 participate in the third tier, for which miscellaneous employees are subject to the 2% at 62 pension benefit formula and safety employees are subject to the 2.7% at 57 pension benefit formula. 2 Any employee in the second or third tier does not have retiree health insurance. Instead the City contributes 1.5 percent of salary to a retiree health savings account. POSITION BUDGET J-3 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Table 17: Benefit Costs per FTE Benefit Costs for 1.0 FTE FY 2016-17 FY 2017-18 Difference Health/Dental/Vision 16,180 17,431 1,251 Retiree Health (pay-as-you-go)6,605 7,123 518 OPEB 13.2%13.2%0.0% PERS Safety Employee 43.68%46.50%2.8% Non-Safety 27.82%29.19%1.4% Medicare 1.45%1.45%- FICA 6.20%6.20%- Workers Compensation Office 294 233 (61) Other 398 432 34 Public Works 4,742 5,114 372 Police 9,221 8,361 (860) Fire 23,973 24,426 453 Miscellanous Benefits 1,127 1,175 48 Notes: The benefit costs per employee are both fixed and variable depending on the type of employee. The fixed costs that do not change between types on employees are health, dental and vision insurance, retiree health and miscellaneous benefits. The health, dental, and vision insurance costs listed above represent average costs per 1.0 budgeted FTE. The actual costs that the City pays for each employee may be lower or higher depending on the insurance plan, either Blue Shield or Kaiser, and whether the employee’s insurance coverage is at the single, dual, or family rate. As noted in the Health & Benefit Fund summary, the City uses a pay-as-you-go method to pay for current retiree health insurance. The $7,123 listed above represents the amount per 1.0 FTE that is charged to departments and that the City pays for retiree health insurance. CalPERS/FICA benefits are all based on the percentage of an employee’s salary. CalPERS has different rates depending on whether the employee is safety (i.e. Police Officer, Firefighter) or miscellaneous (everyone else). FICA (Federal Insurance Contributions Act) is the Federal Government Social Security and Medicare employer share. The City pays 6.2% of each non- safety employee’s salary for Social Security and 1.45% of each employee’s salary for Medicare. POSITION BUDGET J-4 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget The City self-funds workers compensation insurance. Based on past claims, each employee is broken into types as listed above, and the departments are charged the corresponding amount based on the position budget. SOUTH SAN FRANCISCO BARGAINING UNITS Police Association – This unit includes Police Officers, Police Corporals, and Police Sergeants. Fire Association – This unit includes Fire Fighter Paramedics and Fire Apparatus Engineers. The members of this unit work a 56 hour work week with 24 hour shifts. Police and Fire Managers – This unit includes Police Captains, Police Lieutenants, the Deputy Fire Chief, and Battalion Chiefs. Mid Management – This unit includes Planners, Engineers, Analysts, Accountants and Recreation Supervisors. The Mid Management Unit receives 40 hours of administrative leave to compensate for additional late night meetings or weekend work required of the positions. Confidential – This unit includes Administrative Assistants and other miscellaneous positions such as Information Technology Technicians. Executive – This unit includes the department heads. Operating Engineers – This unit includes the Water Quality Control Plant operators. AFSCME – This is the largest bargaining unit of the City, which includes Parks and Public Works Maintenance Workers. There are 135.27 FTEs budgeted in this unit. Many of the Part-Time regular benefited employees belong to this bargaining unit. The City Council has the authority to approve any changes within the position budget, which includes changing titles, salary schedules or creating new positions. The positions listed are part of the position budget. The City also employs contract employees that may be reflected on a department’s organization chart and not in the position budget. POSITION BUDGET J-5 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget POSITION BUDGET BY DEPARTMENT Table 18: Position Budget by Department CITY COUNCIL City Council Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Elected E110 Elected City Council Member 5.00 5.00 5.00 0.00 TOTAL FTE - City Council 5.00 5.00 5.00 0.00 CITY TREASURER City Treasurer Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Elected E105 Elected City Treasurer 1.00 1.00 1.00 0.00 TOTAL FTE - City Treasurer 1.00 1.00 1.00 0.00 CITY CLERK City Clerk Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change to 2017-18 from 2016-17 Elected - FT E100 Elected City Clerk 1.00 1.00 1.00 0.00 SUBTOTAL - Elected 1.00 1.00 1.00 0.00 Full Time O320 Deputy City Clerk 1.00 1.00 1.00 0.00 Full Time O415 City Clerk Records Technician 2.00 2.00 2.00 0.00 SUBTOTAL - Full Time 3.00 3.00 3.00 0.00 TOTAL FTE - City Clerk 4.00 4.00 4.00 0.00 POSITION BUDGET J-6 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget CITY MANAGER City Manager Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N115 City Manager 1.00 1.00 1.00 0.00 Full Time N100 Assistant City Manager 1.00 1.00 1.00 0.00 Full Time N180 Assistant to the City Manager 1.00 0.00 0.00 (1.00) Full Time N190 Communications Director 1.00 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 0.00 0.00 (1.00) Full Time M560 Management Analyst II 0.00 2.00 2.00 2.00 Full Time O315 Administrative Assistant I 0.00 1.00 1.00 1.00 Full Time O310 Administrative Assistant II 2.00 0.00 0.00 (2.00) Full Time O310 Executive Assistant to the City Manager (O410)0.00 1.00 1.00 1.00 SUBTOTAL Full Time 7.00 7.00 7.00 0.00 Hourly X280 Student Intern 0.50 0.00 0.00 (0.50) SUBTOTAL Hourly 0.50 0.00 0.00 (0.50) TOTAL FTE - City Manager 7.50 7.00 7.00 (0.50) FINANCE Finance Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N145 Director of Finance 1.00 1.00 1.00 0.00 Full Time M770 Financial Services Manager 2.00 2.00 2.00 0.00 Full Time M615 Senior Financial Analyst 0.00 0.00 0.00 0.00 Full Time M613 Financial Analyst II (M570)1.00 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00 Full Time M625 Senior Accountant 1.00 1.00 1.00 0.00 Full Time M620 Accountant II 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 4.00 3.00 3.00 (1.00) Full Time M785 Payroll Administrator 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 13.00 12.00 12.00 (1.00) Hourly X280 Miscellaneous Hourly 0.60 0.60 0.60 0.00 SUBTOTAL Hourly 0.60 0.60 0.60 0.00 TOTAL FTE - Finance 13.60 12.60 12.60 (1.00) POSITION BUDGET J-7 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget HUMAN RESOURCES Human Resources Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N130 Director Of Human Resources 1.00 1.00 1.00 0.00 Full Time M270 Human Resources Analyst II 2.00 2.00 2.00 0.00 Full Time O265 Human Resources Technician 1.00 1.00 1.00 0.00 Full Time M775 Human Resources Manager 1.00 1.00 1.00 0.00 Full Time M700 Human Resources Analyst I 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 7.00 0.00 Hourly X310 Human Resources Clerk 1.00 1.00 0.00 0.00 SUBTOTAL Hourly 1.00 1.00 0.00 0.00 TOTAL FTE - Human Resources 8.00 8.00 7.00 0.00 ECONOMIC & COMMUNITY DEVELOPMENT ECD Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N140 Director of ECD 1.00 1.00 1.00 0.00 Full Time M145 ECD Deputy Director / Manager of Economic Development & Housing 1.00 1.00 1.00 0.00 Full Time M125 Associate Planner 2.00 2.00 2.00 0.00 Full Time M210 Chief Building Official 1.00 1.00 1.00 0.00 Full Time M155 Chief Planner 1.00 1.00 1.00 0.00 Full Time M185 Economic Development Coordinator 3.00 3.00 3.00 0.00 Full Time M725 Community Development Coordinator 1.00 1.00 1.00 0.00 Full Time M590 Principal Planner 0.00 1.00 1.00 1.00 Full Time M335 Senior Planner 3.00 2.00 2.00 (1.00) Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 2.00 2.00 2.00 0.00 Full Time A462 Planning Technician 1.00 1.00 1.00 0.00 Full Time TBD Senior Permit Technician 0.00 1.00 1.00 1.00 Full Time A460 Permit Technician 2.00 1.00 1.00 (1.00) Full Time A400 Sr Building Inspector 2.00 2.00 2.00 0.00 Full Time A135 Building Inspector 4.00 4.00 4.00 0.00 Full Time TBD Building Plan Reviewer 0.00 1.00 1.00 1.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 Full Time A295 Office Specialist 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 29.00 30.00 30.00 1.00 Hourly X280 Miscellaneous Hourly - Research Assistant 0.20 0.20 0.20 0.00 Hourly X280 Miscellaneous Hourly - Rehab Specialist 0.20 0.20 0.20 0.00 SUBTOTAL Hourly 0.40 0.40 0.40 0.00 TOTAL - ECD 29.40 30.40 30.40 1.00 POSITION BUDGET J-8 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget FIRE Fire Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N150 Fire Chief 1.00 1.00 1.00 0.00 Full Time M110 Deputy Fire Chief 1.00 1.00 1.00 0.00 Full Time M780 Emergency and Safety Manager 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time M410 Fire Marshal 1.00 1.00 1.00 0.00 Full Time M390 Fire Battalion Chief (56 Hours)3.00 3.00 3.00 0.00 Full Time M205 Fire Battalion Chief (40 Hours)2.00 2.00 2.00 0.00 Full Time B120 Fire Apparatus Engineer 15.00 15.00 15.00 0.00 Full Time B100 Fire Captain 15.00 15.00 15.00 0.00 Full Time B130 Paramedic / Firefighter 39.00 39.00 39.00 0.00 Full Time B200 Safety Inspector I 1.00 1.00 1.00 0.00 Full Time B195 Safety Inspector II 3.00 3.00 3.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 Full Time O340 Sr. Administrative Assistant 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 1.00 1.00 1.00 0.00 Full Time A295 Office Specialist 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 87.00 87.00 87.00 0.00 FT Contract X181 Safety Inspector 1.00 1.00 1.00 0.00 FT Contract X281 Emergency Medical Technician 4.20 4.20 4.20 0.00 SUBTOTAL FT Contract 5.20 5.20 5.20 0.00 Hourly X540 Fire Courier 0.48 0.48 0.48 0.00 SUBTOTAL Hourly 0.48 0.48 0.48 0.00 TOTAL - Fire 92.68 92.68 92.68 0.00 POSITION BUDGET J-9 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget POLICE Police Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N155 Police Chief 1.00 1.00 1.00 0.00 Full Time M280 Police Captain 2.00 2.00 2.00 0.00 Full Time M275 Police Lieutenant 5.00 5.00 5.00 0.00 Full Time C165 Police Sergeant 12.00 12.00 12.00 0.00 Full Time C100 Police Corporal 15.00 15.00 15.00 0.00 Full Time C115 Police Officer 48.00 48.00 48.00 0.00 Full Time M285 Police Records & Comm. Manager 1.00 1.00 1.00 0.00 Full Time C200 Supervising Police Records Specialist 1.00 1.00 1.00 0.00 Full Time C110 Police Property/ Evidence Specialist 1.00 1.00 1.00 0.00 Full Time C105 Police Records Specialist 4.00 4.00 4.00 0.00 Full Time C210 Crime Analyst 1.00 1.00 1.00 0.00 Full Time A365 Supervising Dispatcher 2.00 2.00 2.00 0.00 Full Time A150 Communications Dispatcher 14.00 14.00 14.00 0.00 Full Time C175 Parking Enforcement Officer 3.00 3.00 3.00 0.00 Full Time C125 Police Service Technician 4.00 4.00 4.00 0.00 Full Time C220 Police Media Technician 1.00 1.00 1.00 0.00 Full Time O340 Senior Administrative Assistant 1.00 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 118.00 118.00 118.00 0.00 Part Time Regular A150 Communications Dispatcher 0.60 0.60 0.60 0.00 SUBTOTAL PT Regular 0.60 0.60 0.60 0.00 Hourly X190 Police Property/Evidence Assistant 0.48 0.48 0.48 0.00 Hourly X193 Police Court Liaison 0.48 0.48 0.48 0.00 Hourly X325 Police Reserve Officer 1.31 1.31 1.31 0.00 SUBTOTAL Hourly 2.27 2.27 2.27 0.00 TOTAL - Police 120.87 120.87 120.87 0.00 POSITION BUDGET J-10 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget PUBLIC WORKS Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N160 Director Of Public Works/City Eng 1.00 1.00 1.00 0.00 Full Time M795 Public Works Administrator 1.00 1.00 1.00 0.00 Full Time M760 Principal Engineer 1.00 1.00 1.00 0.00 Full Time M340 Sr Civil Engineer 2.00 2.00 2.00 0.00 Full Time M115 Associate Civil Engineer 2.00 2.00 2.00 0.00 Full Time A167 Engineering Technician 1.00 1.00 1.00 0.00 Full Time M750 Public Works Program Manager 2.00 2.00 2.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time A500 Sr Electrical Technician 1.00 1.00 1.00 0.00 Full Time A370 Sweeper Operator 2.00 2.00 2.00 0.00 Full Time A200 Lead Public Works Maintenance Worker 3.00 3.00 3.00 0.00 Full Time A360 Sr Public Works Maintenance Worker 3.00 3.00 3.00 0.00 Full Time A275 Public Works Maintenance Worker 15.00 15.00 15.00 0.00 Full Time A345 Lead Equipment Mechanic 1.00 1.00 1.00 0.00 Full Time A335 Lead Electrical Technician 1.00 1.00 1.00 0.00 Full Time A120 Assistant Electrical Technician 1.00 1.00 1.00 0.00 Full Time A160 Electrical Technician 1.00 1.00 1.00 0.00 Full Time A310 Public Works Inspector 1.00 1.00 1.00 0.00 Full Time A175 Equipment Operator 1.00 1.00 1.00 0.00 Full Time A170 Equipment Mechanic 3.00 3.00 3.00 0.00 Full Time M355 Plant Superintendent 1.00 1.00 1.00 0.00 Full Time M465 Assistant Plant Superintendent 1.00 1.00 1.00 0.00 Full Time M745 WQCP Maintenance Supervisor 1.00 1.00 1.00 0.00 Full Time M450 Environmental Compliance Supervisor 1.00 1.00 1.00 0.00 Full Time M220 Laboratory Supervisor 1.00 1.00 1.00 0.00 Full Time D190 Lead Plant Operator 4.00 4.00 4.00 0.00 Full Time D180 Lead Plant Mechanic 1.00 1.00 1.00 0.00 Full Time D170 Sr Laboratory Chemist 1.00 1.00 1.00 0.00 Full Time D160 Sr Environmental Compliance Inspector 1.00 1.00 1.00 0.00 Full Time D155 Environmental Compliance Inspector II 3.00 3.00 3.00 0.00 Full Time D200 Plant Operator III 8.00 8.00 8.00 0.00 Full Time D145 Plant Operator I 2.00 2.00 2.00 0.00 Full Time D140 Plant Electrician II 2.00 2.00 2.00 0.00 Full Time D135 Plant Mechanic II 4.00 4.00 4.00 0.00 Full Time D125 Plant Utility Worker 2.00 2.00 2.00 0.00 Full Time D120 Laboratory Chemist 2.00 2.00 2.00 0.00 Full Time D105 Plant Electrician I 1.00 1.00 1.00 0.00 Full Time D130 Plant Mechanic I 2.00 2.00 2.00 0.00 Full Time D220 Plant Mechanic, Apprentice 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 Full Time O315 Administrative Assistant I 4.00 4.00 4.00 0.00 Full Time A245 Parking System Technician 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 90.00 90.00 90.00 0.00 Hourly X545 Laboratory Chemist 0.50 0.50 0.50 0.00 SUBTOTAL Hourly 0.50 0.50 0.50 0.00 TOTAL - Public Works 90.50 90.50 90.50 0.00 POSITION BUDGET J-11 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget LIBRARY Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N110 Library Director 1.00 1.00 1.00 0.00 Full Time M640 Assistant Library Director 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time M235 Library Program Manager 4.00 4.00 4.00 0.00 Full Time A445 Literacy Services Coordinato 3.00 3.00 3.00 0.00 Full Time A670 Supervising Library Specialist 2.00 2.00 2.00 0.00 Full Time A240 Librarian II 6.00 6.00 6.00 0.00 Full Time A215 Library Assistant II 1.00 1.00 1.00 0.00 Full Time A210 Librarian I 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 SUBTOTAL Full Time 22.00 22.00 22.00 0.00 PT Regular A240 Librarian II 0.00 0.00 0.00 0.00 PT Regular A215 Library Assistant II 2.40 2.40 2.40 0.00 PT Regular A220 Library Assistant I 0.00 0.00 0.00 0.00 SUBTOTAL PT Regular 2.40 2.40 2.40 0.00 Hourly X210 Librarian I 1.26 1.26 1.26 0.00 Hourly X220 Library Assistant I 1.35 2.60 2.60 1.25 Hourly X235 Library Clerk 2.10 2.20 2.20 0.10 Hourly X250 Library Page 7.31 6.31 6.31 (1.00) Hourly X415 Office Specialist 0.50 0.50 0.50 0.00 Hourly X440 Office Assistant 0.81 0.81 0.81 0.00 Hourly X655 Literacy Services Asst. Coord 0.06 0.64 0.64 0.58 Hourly X665 Literacy Services Asst. I 1.57 1.57 1.57 0.00 Hourly X670 Librarian II 0.20 0.20 0.20 0.00 SUBTOTAL Hourly 15.16 16.09 16.09 0.93 TOTAL FTE - Library 39.56 40.49 40.49 0.93 POSITION BUDGET J-12 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget INFORMATION TECHNOLOGY Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time M805 Information Technology Manager 1.00 1.00 1.00 0.00 Full Time M650 Information Systems Administrator 2.00 2.00 2.00 0.00 Full Time M790 Senior Information Systems Administrator 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00 Full Time O525 Computer Services Technician 1.00 1.00 1.00 0.00 Full Time O530 Senior Computer Services Technician 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 7.00 0.00 FT Contract X570 GIS Coordinator 1.00 0.00 0.00 (1.00) SUBTOTAL FT Contract 1.00 0.00 0.00 (1.00) TOTAL FTE - Information Technology 7.00 6.00 6.00 (1.00) POSITION BUDGET J-13 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget PARKS & RECREATION Job Code Position Title 2016-17 Actual 2017-18 Proposed 2018-19 Projected Change of 2017-18 from 2016-17 Full Time N175 Director Of Parks & Recreation 1.00 1.00 1.00 0.00 Full Time M750 Program Manager- Parks 1.00 1.00 1.00 0.00 Full Time M750 Program Manager - Rec 1.00 1.00 1.00 0.00 Full Time M750 Program Manager- Facilities 1.00 1.00 1.00 0.00 Full Time M800 Assistant Recreation Supervisor 1.00 1.00 1.00 0.00 Full Time (TBD)Landscape Architect 0.00 1.00 1.00 1.00 Full Time A295 Office Specialist 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time M255 Parks & Recreation Supervisor- Parks 1.00 1.00 1.00 0.00 Full Time M255 Parks & Recreation Supervisor- Facilities 2.00 2.00 2.00 0.00 Full Time M530 Rec & Comm Svcs Coordinator 9.00 9.00 9.00 0.00 Full Time M295 Rec & Comm Svcs Supervisor 5.00 5.00 5.00 0.00 Full Time A515 Recreation Leader IV 1.00 1.00 1.00 0.00 Full Time A495 Preschool Teacher I 4.00 4.00 4.00 0.00 Full Time A680 Preschool Teacher II 4.00 4.00 4.00 0.00 Full Time A375 Tree Trimmer 2.00 2.00 2.00 0.00 Full Time A280 Maintenance Craft worker 2.00 2.00 2.00 0.00 Full Time A195 Lead Parks Maintenance Worker 2.00 2.00 2.00 0.00 Full Time A350 Senior Parks Maintenance Worker 3.00 3.00 3.00 0.00 Full Time A250 Parks Maintenance Worker 14.00 14.00 14.00 0.00 Full Time A505 Groundsperson 2.00 2.00 2.00 0.00 Full Time A465 Building Maintenance Crafts worker 2.00 2.00 2.00 0.00 Full Time A190 Lead Building Maintenance Custodian 2.00 2.00 2.00 0.00 Full Time A320 Sr Building Maintenance Custodian 4.00 4.00 4.00 0.00 Full Time A140 Building Maintenance Custodian 5.00 5.00 5.00 0.00 Full Time O315 Administrative Assistant I 2.00 1.00 1.00 -1.00 Full Time O310 Administrative Assistant II 1.00 2.00 2.00 1.00 SUBTOTAL Full Time 74.00 75.00 75.00 1.00 PT Regular A640 Community Services Site Coordinator 0.80 0.80 0.80 0.00 PT Regular A650 Cultural Arts Specialist 0.50 0.50 0.50 0.00 PT Regular A610 Recreation Leader II 1.25 1.25 1.25 0.00 PT Regular A620 Recreation Leader III 1.82 1.82 1.82 0.00 SUBTOTAL PT Regular 4.37 4.37 4.37 0.00 Hourly X555 Hourly, Van Driver 1.00 1.00 1.00 0.00 Hourly X185 Hourly, Building Maintenance Custodian 1.68 1.68 1.68 0.00 Hourly X440 Hourly, Office Assistant 0.50 0.50 0.50 0.00 Hourly X300 Hourly, Park Maintenance Worker 1.62 1.62 1.62 0.00 Hourly X350 Hourly, Recreation Instructor 6.16 6.16 6.16 0.00 Hourly X360 Hourly, Recreation Leader I 1.75 1.75 1.75 0.00 Hourly X365 Hourly, Recreation Leader II 12.54 12.54 12.54 0.00 Hourly X370 Hourly, Recreation Leader III 28.84 28.84 28.84 0.00 Hourly X375 Hourly, Recreation Leader IV 4.73 4.73 4.73 0.00 SUBTOTAL Hourly 58.82 58.82 58.82 0.00 POSITION BUDGET J-14 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget This page intentionally left blank. MISCELLANEOUS SECTION K-1 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget MISCELLANEOUS SECTION MISCELLANEOUS SECTION K-2 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget FINANCIAL POLICIES The City of South San Francisco’s budget and financial policies are the basic guidelines for management of the City’s fiscal operations. These fiscal policies are established through Municipal Code, Administrative Instructions, and a Reserves Policy that incorporates best practices from the Government Finance Officers’ Association (GFOA) and ensures consistency with other California cities. MUNICIPAL CODE Title 4 REVENUE AND FINANCE Chapter 4.04 PURCHASING SYSTEM Chapter 4.08 GAS TAX STREET IMPROVEMENT FUND Chapter 4.12 TRANSFER OF CITY TAX FUNCTIONS TO COUNTY Chapter 4.16 SALES AND USE TAX Chapter 4.20 TRANSIENT OCCUPANCY TAX Chapter 4.22 COMMERCIAL PARKING TAX Chapter 4.24 REAL PROPERTY TRANSFER TAX Chapter 4.28 REVOLVING FUND Chapter 4.32 CLAIMS FOR MONEY, DAMAGES, AND REFUNDS Chapter 4.36 TRANSACTIONS AND USE TAX ADMINISTRATIVE INSTRUCTIONS No. 1 ~ Purchasing Procedures No. 2 ~ Travel and Training Policy and Reimbursement of Expenses No. 4 ~ Budget Transfer Requests No. 5 ~ Budget Amendment Resolutions No. 6 ~ Use of City Credit Cards No. 7 ~ Project Accounting, Reporting, & Claims for Grant Reimbursement No. 8 ~ Delegation of Purchasing Authority RESERVES POLICY The Reserves Policy is designed to provide budget flexibility to the Council for prioritizing street, facility and park infrastructure backlog improvements, to incorporate best practices from the Government Finance Officers’ Association (GFOA) and ensure consistency with other California cities. The GFOA Best Practices Recommendation for General Fund Reserves recommends at least two months of operating revenues be held in reserves to fund the types of contingencies already in the City’s Reserve Policy. The GFOA Reserves Policy also stipulates that adequacy of funds in other Reserves outside of the General Fund should be considered in determining the right level of General Fund Reserves. Given that the City has reserves for equipment replacement, information technology, workers’ compensation, general liability, OPEB, and an infrastructure MISCELLANEOUS SECTION K-3 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget replacement reserve, the City’s Reserve Policy is to have General Fund Reserves equal to at least two months of operating revenues, which is between 15 and 20 percent. RESERVES POLICY The City’s Reserves Policy provides guidance to establish and maintain reserve levels for specific operating funds. GENERAL FUND Reserve for Emergencies Commit two percent of General Fund operating revenues. This would cover one week of operations, and would be used to cover unanticipated costs from catastrophic losses from natural disasters or accidents such as earthquakes, fire, pipeline explosions, or flooding, or other major calamities that require the activation of the Emergency Operations Center. Reserve for Economic Contingencies Commit seven percent of General Fund operating revenues. The reserve would be available to mitigate impact of local fluctuations in revenue due to local economic conditions and business relocations to the City’s budget. Reserve for Future Economic Development Projects The Council designated $3.6 million in funds in January 2003 that had been paid back to the General Fund by the Redevelopment Agency for prior period advances from the City. Those funds are committed for investments in economic development and/or outreach efforts that will result in revenue growth to the General Fund over time. Government Finance Officers Association (GFOA) Best Practices Recommendation The Government Finance Officers Association Best Practices Recommendation for General Fund Reserves states that at a minimum, two months of operating revenues be held in reserves to fund the types of contingencies already in the City’s Reserves Policy (above). Therefore, the General Fund Unrestricted Reserve will be the difference between 2 months of revenues and the Reserves funded above. Excess Funds Funds in excess of the Reserves Policy above will be deposited in an Infrastructure and Facilities Replacement Reserve, outside the General Fund, to address critical infrastructure replacement and/or deferred facility improvements. The funds are still under City Council purview, and could be used for any valid City budgeting purpose. MISCELLANEOUS SECTION K-4 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget EQUIPMENT REPLACEMENT FUND Vehicle Replacement Reserve A recent analysis of the City’s vehicle fleet indicated $2.0 million is needed on an annual basis to build up replacement costs for vehicles based on useful life and maintenance costs. Staff recommends that the City maintain at least 75% of the annual replacement costs in reserves to ensure a fully functioning and well maintained fleet. PARKING DISTRICT FUND Maintenance Reserve The estimated cost to replace the elevators at the Miller Parking Garage is $480,000. Staff recommends that the City maintain that amount in reserves within the Parking District Fund. MISCELLANEOUS SECTION K-5 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget RESOLUTIONS TO THE COUNCIL (Placeholder, attachments to be added) MISCELLANEOUS SECTION K-6 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget SOUTH SAN FRANCISCO DEMOGRAPHICS Note: The US Census Bureau is continually releasing additional data from the 2010 US Census. The information contained comes from the US Census Bureau 2010 Census, US Census Bureau 2012 Economic Census, or the California Department of Finance Demographic Research Unit. Table 19: South San Francisco Demographics Area Population and Population Density Total Population4 65,451 Land Area in Square Miles1 9.14 Population Per Square Mile (Land Area) 7,160 Population Age and Sex Characteristics1 % of Total Population Male 49.4% Female 50.6% Median Age (years) 38.9 Average Household Size 3.01 Average Family Size 3.45 Persons Under 5 Years 6.1% Persons 5 – 19 Years 16.5% Persons 20 – 64 Years 62.5% Persons Age 65+ 14.8% Race Detail1 % of Total Population One Race Alone 93.9% Two or More Races 6.1% White 37.3% Black or African American 2.6% American Indian and Alaska Native 0.6% Asian 36.6% Native Hawaiian and Other Pacific Islander 1.7% Some Other Race 15.1% Sources: 1United States Census Bureau: 2011-2015 American Community Survey 5-Year Estimates 2 United States Census Bureau: 2012 Economic Census, 2012 Economic Census of Island Areas, and 2012 Non- employer Statistics. 3 City of South San Francisco: Business License Database 4 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2016 and 2017 MISCELLANEOUS SECTION K-7 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Housing Tenure1 Occupied Housing Units 21,136 Owner-Occupied Housing Units 12,755 Average Household size 3.16 Renter-Occupied Housing Units 8,341 Average Household Size 3.01 Housing Occupancy1 Total Housing Units 22,291 Occupied Housing Units 21,136 Vacant Housing Units 1,155 Median Income Comparison1 2015 Median Household Income 81,439 2014 Median Household Income 78,101 Top 10 Employers in South San Francisco3 GENENTECH, INC LIFE TECHNOLOGIES CORPORATION AMGEN SAN FRANCISCO LLC SUCCESSFACTORS, INC. TOBI.COM, LLC ZS ASSOCIATES, INC. AMERICAN ETC INC/ROYAL LAUNDRY COSTCO WHOLESALE #475 COSTCO WHOLESALE #422 THERAVANCE BIOPHARMA U.S. Sources: 1United States Census Bureau: 2011-2015 American Community Survey 5-Year Estimates 2 United States Census Bureau: 2012 Economic Census, 2012 Economic Census of Island Areas, and 2012 Non- employer Statistics. 3 City of South San Francisco: Business License Database 4 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2016 and 2017 MISCELLANEOUS SECTION K-8 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget CLASS OF WORKER1 Private wage and salary workers 80.7% Government workers 14.5% Self-employed in own not incorporated business workers 4.8% Unpaid family workers 0.1% OCCUPATION1 Management, business, science, and arts occupations 34.4% Service occupations 20.5% Sales and office occupations 26.9% Natural resources, construction, and maintenance occupations 6.2% Production, transportation, and material moving occupations 12.0% MEANS OF TRANSPORTATION TO WORK1 Car, truck, or van, drove alone 69.7% Car, truck, or van, carpooled 12.8% Public transportation (excluding taxicab) 11.2% Walked 2.3% Other means 1.7% Worked at home 2.2% INDUSTRY1 Agriculture, forestry, fishing & hunting, and mining 0.2% Construction 4.9% Manufacturing 7.2% Wholesale trade 3.3% Retail trade 11.0% Transportation and warehousing, and utilities 8.2% Information 2.1% Finance & insurance, & real estate & rental & leasing 7.5% Professional, scientific, mng, admin. & waste mng. services 12.9% Educational services, and health care and social assistance 21.0% Arts, entertainment, recreation, accommodation & food services 11.2% Other services, except public administration 5.9% Public administration 4.6% Sources: 1United States Census Bureau: 2011-2015 American Community Survey 5-Year Estimates 2 United States Census Bureau: 2012 Economic Census, 2012 Economic Census of Island Areas, and 2012 Non- employer Statistics. 3 City of South San Francisco: Business License Database 4 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2016 and 2017 MISCELLANEOUS SECTION K-9 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Economy-Wide Key Statistics2 Industry Description Number of Employer Establishments Employer Sales, Shipments, Receipts, Revenue, or business done ($1,000) Annual Payroll ($1,000) Number of paid employee for pay period Utilities 1 Q D a Manufacturing 111 D 1,501,643 10,909 Wholesale trade 330 4,819,034 441,489 5,622 Retail trade 187 1,133,417 96,769 3,063 Transportation and warehousing (104) 278 1,512,144 288,173 5,778 Information 28 N 511,366 3,439 Finance and insurance 60 N 22,022 461 Real estate and rental and leasing 76 132,081 27,104 666 Professional, scientific, & tech. services 191 1,235,712 693,105 4,329 Admin, support, waste mngmt. & remed. svcs 126 401,999 174,045 5,143 Educational services 12 25,376 21,225 224 Health care and social assistance 186 402,443 212,880 3,052 Arts, entertainment, and recreation 19 18,511 5,629 231 Accommodation and food services 204 316,221 82,263 3,673 Other services (except public administration) 123 150,164 50,458 1,401 a 0 to 19 employees (104) Railroad transportation and U.S. Postal Service are out of scope for the 2012 Economic Census D Withheld to avoid disclosing data for individual companies; data are included in higher level totals N Not available or not comparable Q Revenue not collected at this level of detail for multi-establishment firms Sources: 1United States Census Bureau: 2011-2015 American Community Survey 5-Year Estimates 2 United States Census Bureau: 2012 Economic Census, 2012 Economic Census of Island Areas, and 2012 Non- employer Statistics. 3 City of South San Francisco: Business License Database 4 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2016 and 2017 MISCELLANEOUS SECTION K-10 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget GLOSSARY Amended Budget – The increase or decrease of the amount budgeted for program or account code. Appropriations – The amount of money designated for specific purposes and approved by the City Council. ARC – Annual Required Contribution; this is the annual amount needed to save to pay for retiree benefits, usually pensions or health care. Budget – The plan of expenditures and revenues for a specific period. Budget deficit – The gap between revenue and expenditures; when there is a budget deficit, the expenditures are more than the revenues. CalPERS – The California Public Employees’ Retirement System; the City provides contributions to CalPERS for employee defined benefit pension costs; each year. CalPERS provides an annual actuarial valuation with the pension contribution rates for the next fiscal year, which factors in various actuarial assumptions for mortality, the City the required contribution based on age and number of employees. Capital Expenditures – Expenditures that are used to improve the infrastructure of the City. Capital Outlay – One time expenditures for the purchase of furniture, equipment or vehicles. CIP – Capital Improvement Program is used for City infrastructure improvement projects. The CIP appropriations are approved by the City Council in a separate document. CDBG – Community Development Block Grant is a grant that is provided by the US Department of Housing and Urban Development (HUD). The money is used to support programs ranging from home improvements and commercial building improvements to grants to local nonprofit agencies. Equipment Replacement – An internal service fund that is used to set aside money for future equipment purchases; expenditures are charged to the department and the funds are recorded in the equipment replacement fund. FICA – Federal Insurance Contributions Act; this is the tax that employers must pay as a percent of each employee’s salary; Employees also contribute to the same percent, 6.2% for Social security and 1.45% for Medicare. FY – Also known as fiscal year; the year used for accounting purposes that begins July 1 and ends June 30. MISCELLANEOUS SECTION K-11 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Funds – Different accounts that are used to separate expenses and revenues used for specific purposes. FTE – Full-Time Equivalent; Some positions are part-time and are budgeted based on hours and are converted to the full-time equivalent of a position; one full-time equivalent equals 2080 hours of work a year; a full-time equivalent fire fighter/paramedic will work 2912 hours in one year. GASB 45 – An accounting statement issued by the Governmental Accounting Standard Board (GASB) with guidelines on how to and when to account for expenditures and liabilities relating to other post-employment benefits (OPEB). GASB 54 – An accounting statement issued by the Governmental Accounting Standard Board (GASB) with guidelines on fund balance reporting and classification of Governmental Funds. General Fund – The main governmental operating fund for the City; the General Fund is the largest of the City funds and the majority of government type activities are in the General Fund. Interdepartmental Charges – Expenditures that are charged to departments to support the citywide operations; charges may include IT, phone service and vehicle repair. MMP – Minor Maintenance Improvement Projects is the classification for projects that do not meet the criteria of a CIP. Modified Accrual Basis – The basis for budgeting and accounting in governmental funds where revenues are recognized as they are measurable and available, i.e. when the invoice for payment is issued; the expenditures are recognized as they occur and not as the check clears. Operating Budget – The budget that is used to plan for City operational expenditures and revenues for each fiscal year. OPEB – Other Post-Employment Benefits; these are costs related to medical benefits for qualified employees who have retired from the City. Projected – The projected amount of expenditures or revenues for the City before the close of the fiscal year and an audit of expenses and revenues is conducted. Proposed – The budgeted revenues and expenditures that are presented to City Council for their approval; after the City Council approves the budget it then becomes adopted. Proprietary Funds – Funds that receive the majority of their revenues through user-charges and not through taxes like many other funds. Proprietary funds are considered business type funds because of the nature of the activity that takes place within the fund. For example, the Sewer MISCELLANEOUS SECTION K-12 City of South San Francisco FY 2017-19 Proposed Biennial Operating Budget Enterprise Fund is used to operate the Water Quality Control Plant, which is paid for by user- charges. Quimby Act – The 1975 act passed by the California State Legislature that authorizes local governments (California Government Code §66477) to require developers to set aside land, donate or pay fees for park improvements. Resolution – The legal document that is approved or rejected by the City Council for specific action regarding City government; A resolution is often prepared in conjunction with a staff report which is presented to the City Council for a vote. Reserves – Money that is set aside for emergencies and future expenditures; The City Council approves a Reserve Policy for the General Fund, Parking District Fund and Equipment Replacement Fund. Staff Report – The memorandum that is presented to City Council for approval where needed. Tax Increment – The difference between the baseline property tax of the Redevelopment Agency project area, at the time of the project area inception, and any annual increases to property tax as calculated on changes to assessed values; tax increment revenue was formally allocated to the RDA, but are now redistributed to local taxing entities due to the dissolution of Redevelopment Agencies. May 31, 2017 FY 2017 -19 PROPOSED BIENNIAL OPERATING BUDGET CITY COUNCIL STUDY SESSION 1 OPERATING BUDGET SUMMARY Account Type FY 2017-18 (in millions) FY 2018-19 (in millions) Total Revenues $193.4 $215.8 Total Expenditures $183.4 $190.3 Net Surplus $10.0 $25.5 2 Account Type FY 2017-18 Proposed FY 2018-19 Projected Total Revenues $110.4 $117.3 Total Expenditures $106.4 $112.1 Net Surplus / (Deficit) $4.0 $5.2 GENERAL FUND SUMMARY (IN MILLIONS) 3 Revenue Type FY 2017-18 FY 2018-19 Property Tax +$1.4M +$590k Sales Tax +$2.3M +$536k TOT +$1.7M +$1.0M Permits +$820k +$2.8M Parking Tax +$700k +$1.1M Interest & Rent +$2.2M +$49k GENERAL FUND REVENUES 4 City Council +$40k | +$20k Community Outreach Program Monthly stipend increase in December 2018 City Clerk ($9k) | +$150k 2018 Election +$125k City Attorney +$111k | $0 City Manager ($15k) | ($125k) New Markets Tax Credits Program +$100k GENERAL FUND EXPENDITURES 5 Department FY 2017-18 FY 2018-19 City Clerk ($9k) +$150k City Manager ($15k) ($125k) Finance +$103k ($86k) Human Resources +$159k ($85k) Fire +$471k +$1.3M Police +$559k +$1.3M Library +$371k +$195k Parks and Recreation +$1.1M +$343k GENERAL FUND EXPENDITURES 6 Position Department Net Cost Building Plan Reviewer ECD $0 Senior Permit Technician ECD $15k Principal Planner ECD $9k Library Clerk Library $26k Literacy Svcs Asst Coordinator Library $39k Library Assistant Library $18k Landscape Architect P&R $193k Admin Assist II P&R $5k POSITION BUDGET CHANGES 7 Gas Tax SB1/AB1 FY 2017 -18 +$446k | FY 2017 -18 +$1.2M Developer Deposit Fund Permit system upgrade +$120k (Permit system maintenance) Multi -modal transportation plan +$300k (General Plan Maintenance) Down Payment Assistance Program +$1.0M Orange Memorial Park Storm Water Trash Capture CIP +$5.5M Fully funded through Caltrans grant OTHER FUNDS 8 Sewer Fund Loan proceeds +$13.8M | $24.8M Add +$20.6M | $39.2M CIP (post production) CCTV +$45k OTHER FUNDS 9 Garage Fund Inspect city -wide backup generators +$50k Install backup portable emergency generator connection and disconnect switch at MSB +$50k IT Fund VOIP phone system Phase I +$100k OTHER FUNDS 10 Received after budget book production Parks and Recreation Senior Program Federal Grant decrease from $43k to $37k Sewer Rate Low Income Assistance ADDITIONAL ITEMS 11 Reserve 2015-16 2016-17 2017-18 2018-19 General $18.5 $20.7 $21.7 $23.1 Infrastructure $10.3 $6.4 $4.1 $6.0 CalPERS $0 $4.0 $5.5 $7.4 12 RESERVES (IN MILLIONS) DISCUSSION 13 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-408 Agenda Date:5/31/2017 Version:1 Item #:2. Study session for the proposed Capital Improvement Program for Fiscal Years 2017-19.(Justin Lovell,Public Works Administrator) RECOMMENDATION It is recommended that City Council review and provide feedback on the proposed Capital Improvement Program for Fiscal Years (FY) 2017-19. BACKGROUND/DISCUSSION The proposed Capital Improvement Program (CIP)budget for fiscal years 2017-18 and 2018-19 marks a strategic shift to a two year budget cycle from the City’s previous practice of preparing,studying,and presenting a one year capital budget.In coordination with the Finance Department,staff recommends that the City implement a two year budget cycle that alternates focus between the operating budget and capital improvement program,a practice that is followed by comparable local government agencies.Following this practice,the focus for fiscal year (FY)2017-18 is the City’s operating budget.While staff is presenting a two year forecast for the FY 2017-18 and FY 2018-19 CIP budget,staff will return in FY 2018-19 to present a five- year CIP. The five-year CIP will include all known projects and estimated costs over the next five years. While the FYs 2017-19 CIP will provide a two year outlook,the resolution that will be presented to the City Council in June 2017 for adoption of the CIP will only appropriate funds for FY 2017-18.Staff recommends that the FY 2018-19 projected projects,funding sources,and expenditures be adopted as part of the overall CIP plan. Additionally,as part of the CIP development process,staff is recommending to appropriate budget amounts based on estimated timelines in the project phases and estimated cash flow need.In many of the new project requests staff is recommending to appropriate sufficient funds for preliminary study,design,and project management in year one.Then,in year two,staff will recommend appropriations for construction and contingency.There are several projects that will last longer than two years;those projects have appropriations according to estimated cash flow needs. CIP Funding Sources Summary The proposed FY 2017-18 CIP includes $51.3 million dollars in new appropriation requests,with $68.3 million in appropriations requests in FY 2018-19.The total estimated CIP for FY2017-19 is $153.4 million.The proposed CIP is one of the largest CIPs presented to City Council in recent memory.There are a total of 81 projects,with 27 new project requests and 24 new appropriations requests to existing projects.The new CIP requests touch all areas of the City’s infrastructure including facility maintenance,pedestrian and traffic improvements, and projects at the Water Quality Control Plant. Funding comes from several sources including the City’s General Fund,infrastructure reserves,Measure A ½ cent sales tax for transportation,Measure W ½cent sales tax,Sewer Enterprise Funds,Impact Fee Funds, Grants and other sources.The attached proposed CIP (Attachment 1)lists the appropriation recommendations for FY2017-18. City of South San Francisco Printed on 5/30/2017Page 1 of 5 powered by Legistar™ File #:17-408 Agenda Date:5/31/2017 Version:1 Item #:2. Staff has projected the amount of Park-in-Lieu fees revenue based on planned development projects in the City over the next two years.While there is an estimated $12 million in additional revenue,the revenue is not collected from the developer until building permits are issued.If any of the planned development projects do not come to fruition, staff will return to City Council for a revised spending plan with the Park-in-Lieu fees. With the recent passage of Senate Bill (SB)1 there will be increased gas tax revenue,allowing gas tax money to contribute to road,sidewalk,and storm drain projects in the CIP.In the FY 2016-17 CIP,there was no gas tax money appropriated for new projects.There will be $525,000 of gas tax in FY2017-18 and $825,000 in FY2018-19. CIP Project Summary The CIP is divided into project types including public facilities,parks,storm drains,sanitary sewers,streets, and traffic projects. Below includes a summary of each type of project: ·Public Facilities ($9.4 million):These six new projects and seven existing projects will renovate, construct and otherwise improve city buildings.These improvements include;replacing HVAC systems,conducting regular large scale preventative maintenance,safety improvements,and making facilities more accessible. ·Parks ($1.3 million):These eight new projects and four existing projects will replace and improve playgrounds, renovate ball fields, and expand parks at City owned public spaces. ·Storm Drains ($2.6 million):These three new and four existing projects will repair and improve storm drains to reduce pollution that runs off into the San Francisco Bay. ·Streets ($13.5 million):These seven new and 14 existing projects will repair bridges,resurface streets, improve medians and sidewalks, and upgrade streetlights. ·Traffic ($3.9 million):This one new project and 12 existing projects focus on key intersections within the City in order to provide improved pedestrian safety,traffic calming and better bicycle rider safety on City streets. ·Sanitary Sewer ($20.6 million):These two new and 13 existing projects will improve the infrastructure at the Water Quality Treatment Plant and improve and rehabilitate sewer lines within the City. There are several projects and project groupings to highlight for the FY 2017-18. Some of the projects include: ·Orange Memorial Park Projects, ·Parks and Ballfield Improvement, ·Traffic, Bike, and Pedestrian Improvements, ·Grand Boulevard Projects, ·City Hall Projects, ·Community Civic Campus, and ·WQCP Wet Weather and Digester Improvements Orange Memorial Park Projects ($2.9 million new appropriations) There are three large planned projects for Orange Memorial Park (OMP)over the next several years.In FY 2017-18 staff is recommending that an additional $2.9 million is appropriated for projects at OMP,including renovation of the softball and baseball fields and the design for a new aquatic center.The $2.9 million request City of South San Francisco Printed on 5/30/2017Page 2 of 5 powered by Legistar™ File #:17-408 Agenda Date:5/31/2017 Version:1 Item #:2. renovation of the softball and baseball fields and the design for a new aquatic center.The $2.9 million request for FY 2017-18 is enough to start the projects.However,there is not enough funding yet to construct all projects.The total estimated costs for all planned projects at OMP over the next four years are valued at $33.6 million. Park-in-lieu fees will pay for the ballfield renovations, new aquatic center, and the OMP expansion. OMP Sports Field Renovations ($813,500) This project will renovate the softball and baseball fields at OMP.Staff recommends designing perimeter improvements in the first year,and then constructing the field renovations in the second year.The total project cost is estimated to be $4 million.The baseball field is used by South San Francisco High School baseball team,and the softball field is used by recreational leagues.Staff will coordinate the timing of the renovations to have minimal impact to the field users. Aquatic Center ($2.09 million) The largest project at OMP is the new aquatic center that is estimated have a total project cost of $24 million. The cost includes an eight lane by 25-yard pool and a smaller lesson/therapy pool,natatorium,locker rooms, family changing rooms,office space,meeting space,and additional parking (see attachment 1 for conceptual drawing).This is a large endeavor and funding is not secured for the total project cost.There is sufficient funding in Park-in-Lieu Fees for design and approximately 25 percent of construction.Staff believes that if City Council approves an increase in Park-in-Lieu fees,there will be sufficient money to pay for the project from the planned developments in the City.As this project moves forward into construction,there will be no aquatic facility in the City for approximately 18 months while the new facility is under construction. OMP Expansion (FY2018-19 $775,000) In FY 2018-19 staff is recommended to start the grading and site preparation for the OMP expansion,as outlined in the OMP Master Plan.This project is contingent on purchasing additional property from Calwater. The OMP expansion will include new little league baseball fields,soccer fields,additional restrooms,and parking.This project is estimated to cost $7.05 million,and is planned to come from Park-in-Lieu Fees.There is not sufficient funding to complete this project without an increase in Park-in-Lieu fees. Park and Ballfield Renovations ($336,300) There are seven projects that are park improvements and ball fields.These include renovations at Sellick Park, Buri Buri Park baseball and basketball court improvements,Avalon Park improvements,Gardiner Park,and Hillside School Soccer Fields.For FY2017-18 staff estimates that $336,000 is needed to fund design and project management.The total estimated cost for all projects is $2.3 million.Staff recommends that the remaining funding be appropriated in FY 2018-19, which will go towards construction. There are an additional six parks that are next in line for renovations.However there is no funding available,as these projects are in park-in-lieu zone areas where there is no money available and not anticipated future revenues.If Council moves forward with increasing park-in-lieu fees in the near future,and Council makes findings to transfer the park-in-lieu funds between zones,these additional parks and ball fields’improvements could be constructed. Traffic, Bike, and Pedestrian Improvements ($2.4 million New Appropriations) There are many projects that will improve traffic flow such as installing traffic signals,and project that will improve pedestrian and bicycle safety.In FY 2017-18 staff is recommending $2.4 million in new appropriations for the projects outlined below: City of South San Francisco Printed on 5/30/2017Page 3 of 5 powered by Legistar™ File #:17-408 Agenda Date:5/31/2017 Version:1 Item #:2. Caltrain Station Enhancements ($1.4 million) This project complements and expands the existing South San Francisco Caltrain station upgrade project managed by Caltrain.The $1.4 million is the estimated cost of the City’s share to furnish additional hardscape improvements such as improved lighting, vegetation, and seating beyond the Caltrain standards. Grand Avenue Streetscape ($367,500) This project will design the Grand Avenue streetscape as envisioned in the Downtown Area Specific Plan.The design will cover from Grand Avenue to Linden Avenue.The scope includes creating wider sidewalks,moving from diagonal to parallel parking.The project will include the design of pedestrian crossing improvements.The total construction cost is not known at this time.Staff will pursue grant opportunities to fund the project once design is complete. Commercial and Spruce Signal ($594,000) This project will install a traffic signal at Commercial and Spruce where there is currently a four way stop sign. The total project cost is estimated to be $800,000.Staff received a grant for $444,000 from the Highway Safety Improvement Program.Once this signal is installed,the Spruce Avenue corridor will be better coordinated and have better traffic flow. Grand Boulevard Projects ($4.9 million new appropriations) The Grand Boulevard Initiative (GBI)is a multi-agency partnership that envisions greater livable and walkable space along the Mission Road/El Camino Real/Alameda Boulevard area stretching from North San Mateo County to Santa Clara County.The City of South San Francisco has been an active participant in the GBI since its inception almost 15 years ago.There are three GBI projects in South San Francisco that will make El Camino Real from Chestnut/Westborough to McLellan Drive a more pedestrian and bicycle friendly corridor, and add stormwater treatment features such as rain gardens that collect and filter stormwater. In FY 2017-18 staff is recommending appropriation of $4.9 million to GBI projects including phase 2,Kaiser Way to McLellan for a total of $3.6 million.Staff is also adding phase 3 of the GBI from Arroyo to Kaiser for a total of $1.275 million.These new appropriations adds to the already $1.6 million appropriated for the GBI phase 1.In total there is $6.5 million budgeted for the three GBI projects,with $4 million coming from grant funds. City Hall Projects ($437,500) There are three projects that impact City Hall.The first is the replacement of the roof at City Hall.The total estimated cost is $478,800.Staff is recommending appropriating $212,500 in FY 2017-18 and $266,200 in FY 2018-19 year two to finish the construction. The second project is the City Hall Security Improvements.The total recommended appropriation in FY 2017- 18 is $225,000.The security improvements include installation of a robust digital video surveillance system, implementation of a building alarm and panic system,improvement of fencing around the HVAC system,and upgrading existing doors with new locks and hardware. The third project is the City Hall Landscape area master plan,with an estimated cost of $45,000.This project will develop a master landscaping plan to develop a list of landscaping projects and design guidelines for the City Hall campus block. Projects will be identified in future CIP documents. Community Civic Campus ($5.8 million in new appropriations) The Civic Community Campus will construct a new police station,new fire station,and a new City of South San Francisco Printed on 5/30/2017Page 4 of 5 powered by Legistar™ File #:17-408 Agenda Date:5/31/2017 Version:1 Item #:2. The Civic Community Campus will construct a new police station,new fire station,and a new library/community center.In FY 2017-18 a master architect will be selected to design the new campus.The new appropriations over the next two years will pay for project management and architectural services for the design phase only.The construction costs,when known,will be financed using future Measure W revenues to cover the future debt service. Wet Weather and Digester Improvements ($15.6 million in new appropriations) The Wet Weather and Digester Improvements Project is estimated to cost $53 million and is required as part of the City’s National Pollutant Discharge Elimination System (NPDES)permit for the operations of the Water Quality Control Plant (WQCP). Staff estimates that the project will begin construction in the spring of 2018. FUNDING The Capital Improvement Program is funded by various sources as outlined in the Proposal Capital Improvement Program FY2017-19 funding sheets (Attachment 2). CONCLUSION Upon Budget Subcommittee review of the CIP for FY2017-19,staff will incorporate the results and prepare the CIP for the City Council study session May 31, 2017. Attachments: 1.Presentation: Proposed CIP FY 2017-19 2.Proposed CIP Fiscal Years 2017-19 City of South San Francisco Printed on 5/30/2017Page 5 of 5 powered by Legistar™ Ci t y of So u t h Sa n Fr a n c i s c o Ca p i t a l Im p r o v e m e n t Pr o g r a m Fi s c a l Ye a r 20 1 7 ‐19 Ci t y C o u n c i l S t u d y S e s s i o n Ma y 3 1 , 2 0 1 7 CI P Ne w Ap p r o p r i a t i o n s • 27 n e w C I P p r o j e c t s $ 1 0 . 8 m i l l i o n • 30 a d d i t i o n a l a p p r o p r i a t i o n s t o e x i s t i n g pr o j e c t s $ 4 0 . 5 m i l l i o n • Pr o j e c t s m a i n t a i n , i m p r o v e , a n d c o n s t r u c t pu b l i c i n f r a s t r u c t u r e $5 1 . 3 Mi l l i o n Ne w Ap p r o p r i a t i o n s by Fu n d i n g So u r c e Ge n e r a l Fu n d 1, 2 0 0 , 0 0 0 In f r a s t r u c t u r e Re s e r v e s 2, 2 4 0 , 0 0 0 Ga s Ta x 52 5 , 0 0 0 Gr a n t s 8, 8 9 8 , 0 0 0 Me a s u r e A 1, 6 5 0 , 0 0 0 Sa n Bruno/NBSU 1,241,000 Se w e r En t e r p r i s e 5, 5 9 9 , 0 0 0 Ot h e r 17 , 3 0 5 , 0 0 0 Pa r k ‐in ‐Li e u Fe e s [ 1 ] 3, 0 0 7 , 0 0 0 Me a s u r e W 9, 1 6 8 , 0 0 0 $8 5 . 1 Mi l l i o n CI P Bu d g e t FY 1 7 ‐18 Pu b l i c Fa c i l i t i e s , 12 , 1 6 5 , 0 0 0 Pa r k s , 2, 1 6 2 , 0 0 0 St o r m Dr a i n s , 3,268,000 Sa n i t a r y Sewer, 36 , 9 0 5 , 0 0 0 St r e e t s , 23 , 6 5 1 , 0 0 0 Tr a f f i c , 6, 9 9 6 , 0 0 0 Me g a ‐Pr o j e c t s $2 0 mi l l i o n + • WQ C P W e t W e a t h e r a n d D i g e s t e r Im p r o v e m e n t s • Ci v i c C e n t e r C a m p u s • Or a n g e P a r k A q u a t i c C e n t e r Aq u a t i c Ce n t e r Pa r k s an d Ba l l f i e l d s • Or a n g e M e m o r i a l P a r k B a l l f i e l d s • OM P E x p a n s i o n F Y 1 8 - 1 9 • Se l l i c k P a r k • Bu r i B u r i P a r k • Av a l o n P a r k Mu l t i ‐Mo d u l e Tr a n s p o r t a t i o n Im p r o v e m e n t s • Ca l t r a i n S t a t i o n E n h a n c e m e n t s • Gr a n d A v e n u e S t r e e t s c a p e D e s i g n • Gr a n d B o u l e v a r d P h a s e 2 • Li n d e n A v e n u e C o m p l e t e S t r e e t s • Me d i a n I m p r o v e m e n t s N o o r - S p r u c e • No r t h A c c e s s R o a d B i k e L a n e s Qu e s t i o n s CITY OF SOUTH SAN FRANCISCO CALIFORNIA PROPOSED CAPITAL IMPROVEMENT PROGRAM DRAFT FISCAL YEARS2017-19 Cover photos from top left: Smart Parking Meter, Francisco Terrace Park, and West Orange Avenue at C Street. Photos by Engineering Division Staff. CAPITAL IMPROVEMENT PROGRAM - DRAFT CITY OF SOUTH SAN FRANCISCO, CALIFORNIA FISCAL YEARS 2017-19 CAPITAL IMPROVEMENT PROGRAM MEMBERS OF THE CITY COUNCIL: Mayor Pradeep Gupta, Ph.D Vice Mayor Liza Normandy Council Members Richard A. Garbarino Karyl Matsumoto Mark N. Addiego CITY OFFICIALS: City Manager Mike Futrell Assistant City Manager Marian Lee City Treasurer Frank Risso City Clerk Krista Martinelli City Attorney Jason Rosenberg FY 2017-19 Capital Improvement Plan Document Prepared By: Public Works Department Sam Bautista – Principal Engineer Justin Lovell – Public Works Administrator Janee Carter – Management Analyst I CAPITAL IMPROVEMENT PROGAM - DRAFT 1 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program CAPITAL IMPROVEMENT PROGRAM DRAFT CAPITAL IMPROVEMENT PROGAM - DRAFT 2 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Table of Contents List of Abbreviations .......................................................................................................................3 Executive Summary .........................................................................................................................4 Summary of FY 2017-19 Appropriations Requests .........................................................................6 Project Types ...................................................................................................................................7 Public Facilities Projects ..................................................................................................................8 Parks Projects .................................................................................................................................24 Storm Drain Projects ......................................................................................................................45 Streets Projects ...............................................................................................................................55 Traffic Projects ...............................................................................................................................79 Sanitary Sewer Projects .................................................................................................................95 Appendix 1: Funding Sources ......................................................................................................114 CAPITAL IMPROVEMENT PROGAM - DRAFT 3 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program List of Abbreviations ADA Americans with Disabilities Act ATP Active Transportation Program CEQA California Environmental Quality Act CIP Capital Improvement Program HBP Highway Bridge Program HSIP Highway Safety Improvement Program HVAC Heating, Ventilation, and Air Conditioning FY Fiscal Year MSB Municipal Services Building MTC Metropolitan Transportation Commission NBSU North Bayside System Unit NPDES National Pollutant Discharge Elimination System PWE Public Works Engineering RDA Redevelopment Agency SIF Sewer Impact Fees SLPP State-Local Partnership Program SRF State Water Resources Control Board Revolving Loan Funds SR2S Safe Route to Schools SWRCB State Water Resources Control Board TDA Transportation Development Act TIF Traffic Impact Fees WQCP Water Quality Control Plant CAPITAL IMPROVEMENT PROGAM - DRAFT 4 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Executive Summary The Captial Improvement Plan (CIP) is the City of South San Francisco’s short and long term plan for projects related to the community’s infrastructure including its streets, storm drains, sanitary sewers, public facilities, parks, and traffic control devices. The CIP provides a link between the City’s General Plan, various master planning documents, and budget; and provides a means for planning, scheduling, and implementing capital improvement projects over the next five years. In preparing this document, the Public Works Department (PW) focused on projects that will improve the reliability and safety of the City’s infrastructure and that will meet the requirements of Clean Water Act mandates including the National Pollutant Discharge Elimination System (NPDES) permits for storm water and wastewater management. CIP Process The CIP is created in a series of steps that engage various forecasting methods and use planning documents and infrastructure studies as guide for new project needs. Request forms include a project scope, justification, funding source(s), budget, status update (if an existing project), completion date, and on-going operations/maintenance impacts. PW staff performs the initial evaluations and gathers missing information from the department heads before meeting with the City Manager. Next, a draft CIP is presented by PW to the Budget Subcommittee. Subcommittee members consist of two City Council members. Typically, the subcommittee meets once in conjunction with the City’s budget presentation by the Finance Department. After the subcommittee’s recommendations are incorporated, a second draft is presented to the entire City Council at a study session along with the annual budget. Prior to going to City Council for final approval, the CIP is presented to the Planning Commission. The Planning Commission must review the CIP and find it consistent with the City’s General Plan. The development of the CIP is not a project, as defined in the California Environmental Quality Act (CEQA). Therefore, an environmental review is not required for its adoption. However, individual projects listed herein may be subject to CEQA. Environmental reviews will be conducted at the appropriate times during implementation of those projects. Funding Sources The FY 2017-18 CIP totals $85.1 million including $51.3 million in newly requested appropriations and $33.7 million in remaining appropriations from prior years. There are 27 new project requests and 30 projects requesting additional appropriations. Of the new funding $8.9 million is coming from grants and $9.1 million from Measure W. CAPITAL IMPROVEMENT PROGAM - DRAFT 5 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program On Going Maintenance and Operations Impact The majority of the new and ongoing projects listed in this CIP result in improvement and/or replacement of existing facilities and equipment. In some cases, the operations and maintenance efforts and costs stay the same. Installation of some new equipment, results in reduced energy costs due to higher efficiency. Reduced maintenance effort and costs are also realized where new equipment will not need replacement parts during the first several years of its use. New operations and maintenance costs are however required where projects result in the installation of new equipment and facilities where none previously existed. City operations and maintenance staff continually review existing and upcoming requirements and make as-needed changes to their staffing and budgets in order to accommodate the needs of the City’s ever-changing infrastructure. Conclusion The FY 2017-19 Capital Improvement Program encompasses ongoing and new investments in the City’s infrastructure and operations, with an emphasis on cost efficiency, proactive management, and regulatory compliance. This document provides City Council and the public with a summary of the projects that Public Works will be managing during the next fiscal year for the continual betterment of all residents, businesses, and visitors of South San Francisco. CAPITAL IMPROVEMENT PROGAM - DRAFT 6 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Summary of FY 2017-19 Appropriations Requests The total new appropriations requests are $119.5 million over two years bringing the total value of the CIP to $153.3 million. In FY 2017-18 there are 27 new projects requests totaling $10.8 million and 30 additional appropriations requests from exisiting projects totaling $40.5 million. The remaining active projects in the CIP do not require any additional funding at this time. Total New Appropriations Requests by Project Type ABCA+B+C Project TypeCount Remaining Appropriations as of March 2017[1] FY17-18 Appropriations Request FY18-19 Appropriations Request Total 2 Yr Appropriations Public Facilities132,752,000 9,413,000 16,050,000 28,215,000 Parks12897,000 1,265,000 6,094,000 8,256,000 Storm Drains7688,000 2,580,000 3,113,000 6,381,000 Sanitary Sewer1516,265,000 20,640,000 39,198,000 76,103,000 Streets2110,152,000 13,499,000 3,496,000 27,147,000 Traffic133,037,000 3,959,000 281,000 7,277,000 Total8133,791,000 51,356,000 68,232,000 153,379,000 [1] Note: This is the estimated remaining appropriations as of March 31, 2017. This amount is subject to change based on FY 2016-17 year end results. Chart 1: Total FY20 17-18 Appropriations Requests by Project Type CAPITAL IMPROVEMENT PROGAM - DRAFT 7 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Project Types CIP projects are tracked by project type and individual project. There are a total of 81 projects divided between the project types which include: Public Facilities: These 13 projects will renovate, construct and otherwise improve city buildings. These improvements include; replacing HVAC systems, and making facilities more accessible. Parks: These 12 projects will replace and improve playgrounds and walkways City owned public spaces. Storm Drain: These 7 projects will repair and improve storm drains to reduce pollution that runs off into the San Francisco Bay. Streets: These 21 projects will repair bridges, resurface streets, improve medians and sidewalks, and upgrade streetlights. Traffic: These 13 projects focus on key intersections within the City to provide improved pedestrian safety, traffic calming and better bicycle rider safety on City streets. Sanitary Sewer: These 15 projects will improve the infrastructure at the Water Quality Treatment Plant and improve and rehabilitate sewer lines within the City. CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 8 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Public Facilities Projects CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 9 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Public Facilities Project Locations Reseved for map CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 10 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Public Facilities Project Listing New Projects and Appropriations Requests 1. Sign Hill Generator Replacement ..............................................................................................11 2. HVAC Replacements Citywide .................................................................................................12 3. Magnolia Senior Center & Siebecker Center Parking Lot Resurfacing (merged with pf1610) 13 4. City Hall Security Upgrades (Formerly City Hall Modernization) ...........................................14 5. Community Civic Campus .........................................................................................................15 6. Parking Garage Number 2 .........................................................................................................16 7. Brentwood Parking Lot Improvements ......................................................................................17 8. Upgrades to Main Library Auditorium Exit ..............................................................................18 9. City Hall Roof Replacement ......................................................................................................19 10. Fire Station 64 Dormitory and Bathroom Remodel .................................................................20 11. Orange Memorial Park Aquatic Center ...................................................................................21 On-Going Projects 12. Energy Savings Program.........................................................................................................22 13. Training Tower Maintenance ..................................................................................................23 CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 11 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 1. Sign Hill Generator Replacement New Appropriations Request Project Number pf1506 Project Scope Project Justification Project Manager Program Management Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Other - Equip Replace260,000 260,000 Other - Police Seizure200,000 200,000 - - Total Funding Sources260,000 200,000 - - - - 460,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design101,670 101,670 Construction6,000 312,330 318,330 Contingency- 40,000 40,000 Total Expenditures107,670 352,330 - - - - 460,000 Note: Out year expenditures are estimates and subject to change Balance Forward152,330 Project Funding and Expenditure Detail Out years This project will replace the Sign Hill generator, fuel tank, and associated switch gear and furnish and install a HVAC unit to the building. The existing generator is outdated and maintenance is increasingly difficult with replacement parts that are difficult to obtain. Additionally, new radio equipment that support public safety and public works communications requires a controlled environment to maintain consistent operability requiring controlled levels of temperature and humidity. CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 12 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 2. HVAC Replacements Citywide New Appropriations Request Project Number pf1602 Project Scope Project Justification Project Manager Robert Hahn Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund480,884 150,000 630,884 - - - Total Funding Sources480,884 150,000 - - - - 630,884 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design48,909 48,909 Construction152,000 346,976 498,976 Contingency- 83,000 83,000 Total Expenditures200,909 429,976 - - - - 630,884 Note: Out year expenditures are estimates and subject to change Balance Forward279,976 Out years Project Funding and Expenditure Detail This project will replace and rehabilitiate HVAC units at city facilities. The HVAC units are past their estimated useful life and are requiring increasing levels of maintenance to ensure reliability. CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 13 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 3. Magnolia Senior Center & Siebecker Center Parking Lot Resurfacing (merged with pf1610) New Appropriations Request Project Number pf1609 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund150,000 100,000 250,000 - - - Total Funding Sources150,000 100,000 - - - - 250,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design10,000 10,000 Construction215,000 215,000 Contingency25,000 25,000 Total Expenditures- 250,000 - - - - 250,000 Note: Out year expenditures are estimates and subject to change Balance Forward150,000 This project will resurface, restripe, improve ADA spaces and drainage the Magnolia Senior Center and Siebeck Center Parking Lots. The parking lots have extensive deferred maintenance and need s urface and drainage improvements. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 14 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 4. City Hall Security Upgrades (Formerly City Hall Modernization) New Appropriations Request Project Number pf1705 Project Scope Project Justification Project Manager Brian Crume Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund 40,000 225,000 170,000 435,000 ‐ ‐ ‐ Total Funding Sources40,000 225,000 - 170,000 - - 435,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design11,500 11,500 Construction28,500 188,000 150,000 366,500 Contingency37,000 20,000 57,000 Total Expenditures40,000 225,000 - 170,000 - - 435,000 Note: Out year expenditures are estimates and subject to change Balance Forward- This project will implement priority one security upgrades of t he recently completed security study. Upgrades will include installation of security cameras, panic alarms, im proved fencing around HVAC system and upgrading existing doors with new locks and hardware. The upgrades are modest improvements that will enhance the security of the City Hall building for the employees and visitors. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 15 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 5. Community Civic Campus New Appropriations Request Project Number pf1707 Project Scope Project Justification Project Manager Marian Lee Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Measure W2,500,000 5,803,443 8,668,000 2,339,000 35,000 19,345,443 Other - Private Financing - - - Total Funding Sources2,500,000 5,803,443 8,668,000 2,339,000 35,000 - 19,345,443 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study632,037 143,621 775,658 Financial Advisor Services100,000 100,000 Project Management 67,188 1,273,040 2,374,557 2,339,000 35,000 6,088,785 Design[1]5,000,000 7,000,000 12,000,000 Construction[2]- Contingency200,000 181,000 381,000 Total Expenditures699,225 6,716,661 9,555,557 2,339,000 35,000 - 19,345,443 Balance Forward1,800,775 This project will design and construct a new community civic campus including a new library, community center, police station, and fire station. The police station does not meet current building code requirements for essential facilities and does not meet the current Police Department needs. The Library and Recreation Departments can benefit by providing joint meeting space and have facilities that meet the current community needs. Project Funding and Expenditure Detail Out years Note [1]: Design phase includes costs associated with architecture and engineering firms to conduct community workshops for input and create plans and specification documents to move the project to construction. [2]: Construction and land costs are not included in the expenditure detail. However, the costs, when known will be incorporated into the total project costs. CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 16 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 6. Parking Garage Number 2 New Project Request Project Number pf-NEW 18-01 Project Scope Project Justification Project Manager Justin Lovell Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Other - Parking Fund290,000 800,000 1,090,000 Other - Private Financing8,760,000 8,760,000 - - Total Funding Sources- 290,000 800,000 8,760,000 - - 9,850,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management90,000 270,000 730,000 1,090,000 Preliminary Study200,000 200,000 Design500,000 500,000 Construction7,300,000 7,300,000 Contingency30,000 730,000 760,000 Total Expenditures- 290,000 800,000 8,760,000 - - 9,850,000 Note: Out year expenditures are estimates and subject to change Out years This project will identify locations, create financing plan, purchase land if necessary, design and construct a new parking garage in downtown South San Francisco. The Downtown Parking Study completed in December 2016 identified that the Downtown Parking District will need 228 additional parking spaces at peak time by 2026. Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 17 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 7. Brentwood Parking Lot Improvements New Project Request Project Number pf-NEW 18-02 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund106,880 519,000 625,880 - - - Total Funding Sources- 106,880 519,000 - - - 625,880 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management20,880 46,000 66,880 Preliminary Study - Design86,000 86,000 Construction430,000 430,000 Contingency43,000 43,000 Total Expenditures- 106,880 519,000 - - - 625,880 Note: Out year expenditures are estimates and subject to change Out years This project will work with Brentwood merchants to modify loading zones, restore pavement, and modify the Brentwood parking configuration and sidewalks. The parking lot has not been resurfaced for several years . Extensive wear is evident. Additionally, circulation and parking configuration are poor. Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 18 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 8. Upgrades to Main Library Auditorium Exit New Project Request Project Number pf-NEW 18-03 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund145,000 145,000 - - - Total Funding Sources- 145,000 - - - - 145,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management15,000 15,000 Preliminary Study - Design15,000 - - - 15,000 Construction100,000 - - - 100,000 Contingency15,000 15,000 Total Expenditures- 145,000 - - - - 145,000 Note: Out year expenditures are estimates and subject to change Install a platform over the culvert by the stairs leading up and out of the Main Library Auditorium; place a gate in the fence allowing for exit in case of emergency; the door s hould open from the inside of the library grounds, but not allow access from without. Recommendation by Safety Consultant, Anna Perkins to provide emergency egress. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 19 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 9. City Hall Roof Replacement New Project Request Project Number pf-NEW 18-04 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund212,520 266,280 478,800 - - - Total Funding Sources- 212,520 266,280 - - - 478,800 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management8,400 33,600 42,000 Preliminary Study - Design33,600 - 33,600 Construction170,520 165,480 - 336,000 Contingency67,200 67,200 Total Expenditures- 212,520 266,280 - - - 478,800 Note: Out year expenditures are estimates and subject to change This project will provide a complete roof replacement of City Hall and any needed structural improvements. The roof experience significant leaking during rain event and disrupts operations. Given the current condition and cost estimate for roof repair, a complete replacement is recommended to maintain the condition of the facility. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 20 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 10. Fire Station 64 Dormitory and Bathroom Remodel New Project Request Project Number pf-NEW 18-05 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund90,000 414,000 504,000 - - - Total Funding Sources- 90,000 414,000 - - - 504,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management18,000 18,000 36,000 Preliminary Study - Design72,000 - - 72,000 Construction360,000 - - 360,000 Contingency36,000 36,000 Total Expenditures- 90,000 414,000 - - - 504,000 Note: Out year expenditures are estimates and subject to change Remodel Fire Station 64 dormitory and bathrooms to include better storage, increase the number of beds in the dormitory, improve privacy, and allow for gender specific dormitory and bathrooms. Fire Department staff from FS63 will relocate to FS64 and FS61 while the new FS63 is under construction. FS64 cannot accommodate additional staff in its current configuration. The existing dormitory and bathrooms are in a worn condition and have needs for future gender accommodation. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 21 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 11. Orange Memorial Park Aquatic Center New Project Request Project Number pf-NEW 18-06 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z42,090,000 5,382,500 16,147,500 23,620,000 .- - - Total Funding Sources- 2,090,000 5,382,500 16,147,500 - - 23,620,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management190,000 427,500 1,282,500 1,900,000 Preliminary Study - Design1,900,000 1,900,000 Construction4,750,000 14,250,000 19,000,000 Contingency205,000 615,000 820,000 Total Expenditures- 2,090,000 5,382,500 16,147,500 - - 23,620,000 Note: Out year expenditures are estimates and subject to change This project design and construct a new swimming pool at Orange Memorial Park and build a new swimming facility. The scope will include demolishing of the existing pool. The current swimming pool is in need of significant maintenance and has served its useful life. The proposed project is a community request and initial planning stages has included significant community input. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 22 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 12. Energy Savings Program Project Number pf1703 Project Scope Project Justification Project Manager Justin Lovell Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund50,000 50,000 Other - Private Financing - - - Total Funding Sources50,000 - - - - - 50,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study50,000 50,000 Design - Construction [1]- Contingency - Total Expenditures- 50,000 - - - - 50,000 Note [1]: Design and construction costs will be determined if the project moves forward to the design and installation phase. Balance Forward50,000 This project will audit all city facilities and create a plan t o design and install energy efficiency measures. Energy efficiency projects at city facilities will save money on electrical costs and reduce greenhouse gas emissions. This will contribute towards meeting the goals of the Climate Action Plan. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PUBLIC FACILITIES PROJECTS 23 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 13. Training Tower Maintenance Project Number pf1704 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund238,080 238,080 Other - PSIF81,920 81,920 - - Total Funding Sources320,000 - - - - - 320,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design1,500 20,000 20,000 Construction140,000 140,000 280,000 Contingency10,000 10,000 20,000 Total Expenditures1,500 170,000 150,000 - - - 320,000 Note: Out year expenditures are estimates and subject to change Balance Forward318,500 This project will make repairs to the Fire Station 61 Training Tower including replacement of deteriorated and corroded beams, guardrail installation at all roof levels, repair of burn room stainless steel trim around room fire insulation as well as replacement of any missing fasteners. Fire Training Tower was built in 2006. In 2015 assessment of the tower reveled several high priority repairs that are needed in order to comply with National Fire Protection Ass ociation (NFPA) training structure standards. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 24 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Parks Projects CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 25 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Parks Projects Locations Reseved for map CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 26 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Parks Projects Listing New Projects and Appropriations 1. Orange Memorial Park Sports Field Renovation (formerly Grandstand Conversion) ..............27 2. City Hall Landscape Area Master Plan ......................................................................................28 3. Urban Forest Master Plan ..........................................................................................................29 4. Sellick Park Renovation Project ................................................................................................30 5. Buri Buri Park Baseball and Basketball Court Improvements ..................................................31 6. Avalon Park Improvements .......................................................................................................32 7. Gardiner Park Playground Replacement ....................................................................................33 8. Hillside School Soccer Field Renovations .................................................................................34 9. Orange Memorial Park Expansion .............................................................................................35 Out-Year Projects (Unfunded) 10. Alta Loma Baseball Field Renovation .....................................................................................36 11. Alta Loma Park Tennis Court and Landscaping ......................................................................37 12. Southwood Field Renovation ...................................................................................................38 13. Newmann & Gibbs Playground Replacement .........................................................................39 14. Westborough Park Pathways ...................................................................................................40 15. Dundee Park Improvements .....................................................................................................41 On-Going Projects 16. Alta Loma Park Playground Renovation & Pathway Improvements ......................................42 17. Gateway Monument Signs .......................................................................................................43 18. Sign Hill Improvements ...........................................................................................................44 CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 27 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 1. Orange Memorial Park Sports Field Renovation (formerly Grandstand Conversion) New Appropriations Request Project Number pk1402 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z486,800 813,200 3,150,000 4,050,000 - - - Total Funding Sources86,800 813,200 3,150,000 - - - 4,050,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management150,000 300,000 450,000 Preliminary Study - Design200,000 200,000 Construction500,000 2,500,000 3,000,000 Contingency50,000 350,000 400,000 Total Expenditures- 900,000 3,150,000 - - - 4,050,000 Note: Out year expenditures are estimates and subject to change Balance Forward86,800 Project Funding and Expenditure Detail Out years This project will be divided into two phases: Phase 1 will include the perimeter improvements of the baseball and softball field including replacement of grandstands, fencing, and pathway improvements. Phase 2 will include turf, irrigation, and other field improvement needs. The ballfields are due for renovations due to many years of overuse. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower maintenance bleachers. CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 28 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 2. City Hall Landscape Area Master Plan New Project Request Project Number pk-NEW 18-01 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Other - GP Maint Fee45,000 45,000 - - - Total Funding Sources- 45,000 - - - - 45,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management - Preliminary Study - Design45,000 45,000 Construction - Contingency - Total Expenditures- 45,000 - - - - 45,000 Note: Out year expenditures are estimates and subject to change Out years Many small projects on this high visibility site make a clear c ase for a Master Plan to inform any landscaping improvements at the City Hall. The plan will create a list of projects to be completed over a fiver year period. This project will assess and produce a plan for addressing landscaping needs and future CIP projects. Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 29 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 3. Urban Forest Master Plan New Project Request Project Number pk-NEW 18-02 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Other - GP Maint Fee70,000 70,000 - - - Total Funding Sources- 70,000 - - - - 70,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management - Preliminary Study70,000 70,000 Design - Construction - Contingency - Total Expenditures- 70,000 - - - - 70,000 Note: Out year expenditures are estimates and subject to change Would provide a handbook for prioritizing and implementing many specific tree risk items in numerous sites called out in Parks Deferred Maintenance Plan (PDMP). The Urban Forest Master Plan will create a guide for the existing staff to move to a block-by-block pruining schedule and systematically manage the City's tree inventory. This plan will make recommendations relative to the climate and habitat action. Also directly relates to Climate Action Plan goals. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 30 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 4. Sellick Park Renovation Project New Project Request Project Number pk-NEW 18-03 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park Land Acquisition142,500 977,500 1,120,000 - - - Total Funding Sources- 142,500 977,500 - - - 1,120,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management42,500 42,500 85,000 Preliminary Study - Design100,000 100,000 Construction850,000 850,000 Contingency85,000 85,000 Total Expenditures- 142,500 977,500 - - - 1,120,000 Note: Out year expenditures are estimates and subject to change Replacement of play equipment and surfacing, tree thinning and removals, pathway, building and picnic area renovation. Sellick Park Play equipment is overdue for replacement. Additionally, there are numerous high priority deferred maintenance items which need to be addressed such as tree work, ADA accessibility issues on pathways and picnic areas, and restroom building items. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 31 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 5. Buri Buri Park Baseball and Basketball Court Improvements New Project Request Project Number pk-NEW 18-04 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park Land Acquisition50,000 270,000 320,000 - - - Total Funding Sources- 50,000 270,000 - - - 320,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management10,000 30,000 40,000 Preliminary Study - Design40,000 40,000 Construction200,000 200,000 Contingency40,000 40,000 Total Expenditures- 50,000 270,000 - - - 320,000 Note: Out year expenditures are estimates and subject to change This project will resurface the basketball court, renovate the baseball field and address amenitities including bleachers, scoreboard, and paving for ADA accesibility. Much of the work identified at Buri Buri Park was completed in the Playground Renovation CIP project completed in 2015, but the basketball court needs resurfacing and the field and related amenities (bleachers, scoreboard, ADA related paving) have issues that require rehabilitation. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 32 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 6. Avalon Park Improvements New Project Request Project Number pk-NEW 18-05 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park Land Acquisition40,000 216,000 256,000 - - - Total Funding Sources- 40,000 216,000 - - - 256,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management8,000 24,000 32,000 Preliminary Study - Design32,000 32,000 Construction160,000 160,000 Contingency32,000 32,000 Total Expenditures- 40,000 216,000 - - - 256,000 Note: Out year expenditures are estimates and subject to change This project will address immediate tree concerns, provide ballfield improvements, and safety resurfacing. This project addresses high and medium priority items identified in the Parks Deferred Maintenance Plan. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 33 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 7. Gardiner Park Playground Replacement New Project Request Project Number pk-NEW 18-06 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z465,000 345,000 410,000 - - - Total Funding Sources- 65,000 345,000 - - - 410,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management15,000 45,000 60,000 Preliminary Study - Design - Construction50,000 250,000 300,000 Contingency50,000 50,000 Total Expenditures- 65,000 345,000 - - - 410,000 Note: Out year expenditures are estimates and subject to change This project rehabilitates Gardiner Park to improve the use of space, landscaping, and play equipment in order to better serve the community. Repairs were identified in Parks Deffered Maintenance Program for play equipment, infrastructure improvements, and site furnishings. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 34 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 8. Hillside School Soccer Field Renovations New Project Request Project Number pk-NEW 18-07 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z438,800 210,400 249,200 - - - Total Funding Sources- 38,800 210,400 - - - 249,200 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management7,800 23,400 31,200 Preliminary Study - Design31,000 31,000 Construction156,000 156,000 Contingency31,000 31,000 Total Expenditures- 38,800 210,400 - - - 249,200 Note: Out year expenditures are estimates and subject to change This project will provide rehabilitation to deferred maintenanc e conditions at SSFUSD owned, SSF maintained Hillside School site. Deferred maintenance conditions as identified by staff and stak eholders. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 35 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 9. Orange Memorial Park Expansion New Project Request Project Number pk-NEW 19-01 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z4925,000 4,218,750 2,406,250 7,550,000 - - - Total Funding Sources- - 925,000 4,218,750 2,406,250 - 7,550,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management275,000 618,750 206,250 1,100,000 Preliminary Study - Design100,000 300,000 400,000 Construction500,000 3,000,000 2,000,000 5,500,000 Contingency50,000 300,000 200,000 550,000 Total Expenditures- - 925,000 4,218,750 2,406,250 - 7,550,000 Note: Out year expenditures are estimates and subject to change This project will develop additional soccer and baseball fields and Orange Memorial Park. Project will include installation of additional parking, demolition of artist studios, grading, site work, lighting, construction of restrooms, fencing, and pathways. The site is identified as part of the Orange Memorial Park Master Plan and would increase recreational amenities to the community. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 36 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 10. Alta Loma Baseball Field Renovation Outyear Request Project Number pk-NEW 20-01 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z2- - 97,500 312,500 410,000 - - - Total Funding Sources- - - 97,500 312,500 - 410,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management12,500 37,500 50,000 Preliminary Study - Design 85,000 85,000 Construction 250,000 250,000 Contingency 25,000 25,000 Total Expenditures- - - 97,500 312,500 - 410,000 Note: Out year expenditures are estimates and subject to change This project would provide rehabilitation to deferred maintenance conditions at Rozzi and Nicoulopolis Fields at Alta Loma Park site. Deferred maintenance conditions as identified by staff and stak eholders. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 37 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 11. Alta Loma Park Tennis Court and Landscaping Outyear Request Project Number pk-NEW 20-02 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z247,400 254,200 301,600 - - - Total Funding Sources- - - 47,400 254,200 - 301,600 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management9,400 28,200 37,600 Preliminary Study - Design 38,000 38,000 Construction 188,000 188,000 Contingency 38,000 38,000 Total Expenditures- - - 47,400 254,200 - 301,600 Note: Out year expenditures are estimates and subject to change This request would fund resurfacing of the deteriorating tennis court surface and provide for landscaping improvements. Tennis court surfacing identified as being in poor condition and landscaping site wide considered a high priority deferred maintenance item in the Parks Deferred Maintenance Plan. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 38 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 12. Southwood Field Renovation Outyear Request Project Number pk-NEW 20-03 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z3176,000 932,000 1,108,000 - - - Total Funding Sources- - - 176,000 932,000 - 1,108,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management36,000 72,000 108,000 Preliminary Study - Design 140,000 140,000 Construction 720,000 720,000 Contingency 140,000 140,000 Total Expenditures- - - 176,000 932,000 - 1,108,000 Note: Out year expenditures are estimates and subject to change This project would provide rehabilitation to deferred maintenance conditions at Southwood/Callero Ballfield at SSFUSD owned, SSF maintained Baden School site. Deferred maintenance conditions as identified in Shades of Green site analysis study completed in 2015. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 39 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 13. Newmann & Gibbs Playground Replacement Outyear Request Project Number pk-NEW 20-04 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z247,500 256,500 304,000 - - - Total Funding Sources- - - 47,500 256,500 - 304,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management9,500 28,500 38,000 Preliminary Study - Design 38,000 38,000 Construction 190,000 190,000 Contingency 38,000 38,000 Total Expenditures- - - 47,500 256,500 - 304,000 Note: Out year expenditures are estimates and subject to change This project would address deferred maintenance at Newman + Gibbs Park and replace the playground. Newman + Gibbs Park is overdue for rehabilitation and playground replacement is due in 2017. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 40 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 14. Westborough Park Pathways Outyear Request Project Number pk-NEW 20-05 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z175,000 405,000 480,000 - - - Total Funding Sources- - - 75,000 405,000 - 480,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management15,000 45,000 60,000 Preliminary Study - Design 60,000 60,000 Construction 300,000 300,000 Contingency 60,000 60,000 Total Expenditures- - - 75,000 405,000 - 480,000 Note: Out year expenditures are estimates and subject to change This project would improve some existing pathways at Westborough Park by construction of ADA compliant pathways. Westborough Park renovation completed in 2012. At that time, non-ADA compliant upper pathways in poor condition west of the park connecting to the baseball field were not addressed. This project was identified as an out year request in the 2015-2016 FY CIP project list. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 41 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 15. Dundee Park Improvements Outyear Request Project Number pk-NEW 20-06 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Park-in-Lieu Z243,750 236,250 280,000 - - - Total Funding Sources- - - 43,750 236,250 - 280,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management8,750 26,250 35,000 Preliminary Study - Design 35,000 35,000 Construction 175,000 175,000 Contingency 35,000 35,000 Total Expenditures- - - 43,750 236,250 - 280,000 Note: Out year expenditures are estimates and subject to change This project will address deferred maintenance and replace the playground. This park was identified for replacement in 2017. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 42 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 16. Alta Loma Park Playground Renovation & Pathway Improvements Project Number pk1502 Project Scope Project Justification Project Manager Program Management Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Infrastructure Reserves260,000 260,000 ADA Funds59,800 59,800 - - Total Funding Sources319,800 - - - - - 319,800 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design87,875 87,875 Construction1,200 151,725 152,925 ADA Construction60,000 60,000 Contingency19,000 19,000 Total Expenditures89,075 230,725 - - - - 319,800 Note: Out year expenditures are estimates and subject to change Balance Forward230,725 This project will design and construct new playground equipment and surfacing. ADA compliant pathways will also be constructed. The existing playground equipment has reached the end of its us eful life. The pathways are distressed and need repair. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 43 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 17. Gateway Monument Signs Project Number pk1701 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund380,000 380,000 Other - Developer Fees250,000 250,000 - - Total Funding Sources630,000 - - - - - 630,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design149,138 80,862 230,000 Construction1,750 323,250 325,000 Contingency75,000 75,000 Total Expenditures150,888 479,112 - - - - 630,000 Note: Out year expenditures are estimates and subject to change Balance Forward479,112 This project will design all gateway monument signs at all remaining locations and construct gateway signs at the following locations: Mission and McLlean, Westborough and S kyline, and Sister Cities at Airport. In 2013 the South San Francisco Gateway Master Plan Study was c ompleted. An advisory committee was formed as part of the study which included; Councilmember Matsumoto, two Parks & Recreation Commission members, a member of the Beautification Committee and City staff. The study identified 12 entry points within the City where the installation of gateway monument signs will be visible and welcoming addition as vehicles enter the City. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – PARKS PROJECTS 44 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 18. Sign Hill Improvements Project Number pk1702 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund100,000 100,000 200,000 - - - Total Funding Sources100,000 - - 100,000 - - 200,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management - Preliminary Study - Design - Construction90,000 90,000 180,000 Contingency10,000 10,000 20,000 Total Expenditures- 100,000 - 100,000 - - 200,000 Note: Out year expenditures are estimates and subject to change Balance Forward100,000 This project will begin tree maintenance and make trail improvements on Sign Hill. Trees and trails at Sign Hill have not consistently been maintained due to funding constraints. Dead trees need to be removed to create a fire clearance of 30 feet from private property. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 45 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Storm Drain Projects CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 46 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Storm Drain Projects Locations Reseved for map CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 47 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Storm Drain Projects Listing New Project and Additional Appropriations 1. OMP Storm Capture Project ......................................................................................................48 2. Valverde Storm Drain Repair ....................................................................................................49 3. Newman Storm Drain Repair .....................................................................................................50 On-Going Projects 4. Storm Water Trash Capture Devices .........................................................................................51 5. Shaw Road Storm line By-Pass .................................................................................................52 6. Green Infrastructure Planning Study .........................................................................................53 7. Storm Drain Evaluation and Improvements ..............................................................................54 CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 48 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 1. OMP Storm Capture Project New Project Request Project Number sd-NEW 18-01 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Other - Caltrans2,500,000 3,000,000 3,000,000 1,000,000 9,500,000 - - - Total Funding Sources- 2,500,000 3,000,000 3,000,000 1,000,000 - 9,500,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management176,400 133,200 266,400 170,600 746,600 Preliminary Study676,200 676,200 Design735,200 735,200 Construction1,470,000 2,940,000 1,470,000 5,880,000 Contingency367,000 729,500 365,500 1,462,000 Total Expenditures- 1,587,800 1,970,200 3,935,900 2,006,100 - 9,500,000 Note: Out year expenditures are estimates and subject to change Out years This project will design and construct a storm water capture device including a pretreatment chamber, ground water infiltration wells, irrigation pumping system and associated piping at Orange Memorial Park. The Municipal Regional Permit requires the City to reduce total daily maximum loads of PCB's and Mercury entering the storm drain system. Additionally the MRP requires the City to reduce trash entering the water ways. This project help the City comply with MRP requirements. Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 49 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 2. Valverde Storm Drain Repair New Project Request Project Number sd-NEW 18-02 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund80,000 80,000 - - - Total Funding Sources- 80,000 - - - - 80,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management10,000 10,000 Preliminary Study - Design10,000 10,000 Construction50,000 50,000 Contingency10,000 10,000 Total Expenditures- 80,000 - - - - 80,000 Note: Out year expenditures are estimates and subject to change Out years This project will analyze the storm drainage system at Valverde Drive and determine what improvements need to be constructed to accommodate storm water flows. If recommended improvements are minor, construction will be incorporated into this project. The storm drainage system along Valverde Drive needs to be evaluated due to surcharging during heavy rain events. Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 50 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 3. Newman Storm Drain Repair New Project Request Project Number sd-NEW 18-03 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Storm Water150,000 150,000 - - - Total Funding Sources- 150,000 - - - - 150,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management8,000 8,000 Preliminary Study - Design10,000 10,000 Construction120,000 120,000 Contingency12,000 12,000 Total Expenditures- 150,000 - - - - 150,000 Note: Out year expenditures are estimates and subject to change Out years This project will make repairs and/or replace a damaged 36 inch storm drain line at Newman Drive. The corrugated steel pipe is corroding and the recent winter st orms created a sink hole on Newman Drive. The storm drain pipe needs to be repaired/replaced to repair the sink hole. Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 51 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 4. Storm Water Trash Capture Devices Project Number sd1401 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Storm Water75,000 75,000 Other - Solid Waste500,000 500,000 - - Total Funding Sources 575,000 - - - - - 575,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study115,000 115,000 Design10,900 10,900 Construction185,600 263,500 449,100 Contingency - Total Expenditures311,500 263,500 - - - - 575,000 Note: Out year expenditures are estimates and subject to change Balance Forward263,500 Out years Project Funding and Expenditure Detail TBD This project will indentify, install and place stormwater trash capture devices to improve waterways and comply with National Pollutant Discharge Elimination System (NPDES) municipal regional permit (MRP) requirements. Section C.10.a.i of the City's storm water permit requires a viable work plan to show how the City will achieve a 70% reduction in trash loads flowing to Colma Creek by June 30, 2017. This plan will identify the most effective locations and costs for trash capture devices. CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 52 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 5. Shaw Road Storm line By-Pass Project Number sd1602 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Storm Water75,000 75,000 General Fund - - - Total Funding Sources75,000 - - - - - 75,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study74,835 TBDTBD74,835 Design165 165 Construction - Contingency - Total Expenditures165 74,835 - - - - 75,000 Note: Out year expenditures are estimates and subject to change Balance Forward74,835 Project Funding and Expenditure Detail Out years To significantly reduce the risk of flooding in front of properties along 300 block of Shaw road, this project will first identify the needed improvement through a technical memo. Later phases will install pipe to help convey excess water to the Shaw Road pump station. Frequent flooding in the 300 block of Shaw Road can be greatly reduced by this relatively inexpensive project. CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 53 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 6. Green Infrastructure Planning Study Project Number sd1603 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Storm Water200,000 (150,000) 50,000 Gas Tax112,500 112,500 112,500 112,500 450,000 - - Total Funding Sources200,000 (150,000) 112,500 112,500 112,500 112,500 500,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study8,550 41,450 50,000 Design112,500 112,500 Construction100,000 100,000 100,000 300,000 Contingency12,500 12,500 12,500 37,500 Total Expenditures8,550 41,450 112,500 112,500 112,500 112,500 500,000 Balance Forward191,450 National Pollutant Discharge Elimination System (NPDES) provision C.3.j requires all permittees to develop a Green Infrastructure framework for governing body approval by June 2016. This project will result in a report that prioritizes and maps project locations in the City where existing impervious surfaces can be replaced with permeable material. Permit compliance and planning of future CIPs Project Funding and Expenditure Detail TBD Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STORM DRAINS PROJECTS 54 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 7. Storm Drain Evaluation and Improvements Project Number sd1701 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund200,000 200,000 - - - Total Funding Sources200,000 - - - - - 200,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study41,541 158,459 200,000 Design - Construction - Contingency - Total Expenditures41,541 158,459 - - - - 200,000 Note: Out year expenditures are estimates and subject to change Balance Forward158,459 This project will result in refined prioritization of upgrades of the City's storm drain system and selection of the highest priority areas and projects including the Francisco Terrance neighborhood. Selected projects will then move forward into design and construction. This project will continue the work of the completed Storm Drain Master Plan (project sd1002) which is a planning document that provides general information on deficiencies and prioritization of repair. The information is not, however, specific enough to select projects and begin design. More focused work is necessary to select projects that should move forward for completion during the next few years. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 55 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Streets Projects CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 56 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Streets Projects Locations Reseved for map CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 57 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Streets Projects Listing New Projects and Additional Appropriations 1. Underground Utility District – Rule 20A ..................................................................................58 2. South Airport Boulevard Bridge Replacement ..........................................................................59 3. Grand Boulevard Project (Kaiser Way to McLellan Drive) ......................................................60 4. Linden Avenue/Spruce Avenue Traffic Calming Improvements (phase 2) ..............................61 5. Caltrain Station Enhancements ..................................................................................................62 6. Spruce Avenue Pedestrian Safety Improvements Project ..........................................................63 7. Underground Utilities District (UUD) Rule 20A for Antoinette Lane ......................................64 8. Bridge Preventative Maintenance Program ...............................................................................65 9. Street Rehabilitation Program ....................................................................................................66 10. Grand Avenue Streetscape .......................................................................................................67 11. Replace ECR/West Orange Community Sign .........................................................................68 12. Street Lighting Enhancement Program ....................................................................................69 13. Bridge Preventative Maintenance Program – Grand Avenue Overpasses ...............................70 14. El Camino Real Gateway Sign and Median Improvement (Noor to Spruce) ..........................71 15. North Access Road Bike and Pedestrian Improvements .........................................................72 16. Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) ...........................................73 On-Going Projects 17. South Linden Avenue Grade Separation ..................................................................................74 18. Citywide Sidewalk Gap Closure Project ..................................................................................75 19. Grand Boulevard Project (Chestnut to Arroyo Way) ..............................................................76 20. Linden Avenue Complete Streets (California to Aspen), Pedestrian & Bike Safety Improvements (phase 1) .................................................................................................................77 21. Grand Avenue Pedestrian Crossing Improvements .................................................................78 CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 58 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 1. Underground Utility District – Rule 20A New Appropriations Request Project Number st1204 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Gas Tax170,000 250,000 420,000 - - - Total Funding Sources170,000 - 250,000 - - - 420,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design134,940 134,940 Construction1,196 240,000 241,196 Contingency43,864 43,864 Total Expenditures136,136 - 283,864 - - - 420,000 Note: Out year expenditures are estimates and subject to change Balance Forward33,864 This project will underground overhead ut ility wires on Spruce Avenue and Chestnut Avenue. A new street lighting system will need to be designed and constructed. Undergrounding of overhead ut ility wires will enhance the area and increase utility service reliability. Sam Bautista Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 59 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 2. South Airport Boulevard Bridge Replacement New Appropriations Request Project Number st1301 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Grants - HBP3,086,940 1,067,330 4,154,270 Measure A404,051 542,179 946,230 - - Total Funding Sources3,490,991 1,067,330 542,179 - - - 5,100,500 HBP - Highway Bridge Program. Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study26,031 26,031 Design517,616 68,853 586,469 Construction2,040,000 2,040,000 4,080,000 Contingency204,000 204,000 408,000 Total Expenditures543,647 2,312,853 2,244,000 - - - 5,100,500 Note: Out year expenditures are estimates and subject to change Balance Forward2,947,344 The project will replace the South Airport Boulevard bridge at North Access Road. Bridge inspection by Caltrans resulted in a reduced load rating for the bridge and requires replacement. Robert Hahn Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 60 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 3. Grand Boulevard Project (Kaiser Way to McLellan Drive) New Appropriations Request Project Number st1502 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Measure A110,000 1,500,000 1,610,000 Grant - TCSP1,991,000 1,991,000 - - Total Funding Sources110,000 3,491,000 - - - - 3,601,000 TCSP - Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study13,570 13,570 Design70,502 200,000 270,502 Construction3,066,928 3,066,928 Contingency250,000 250,000 Total Expenditures84,072 3,516,928 - - - - 3,601,000 Note: Out year expenditures are estimates and subject to change Balance Forward25,928 This project will improve El Camino Real between Kaiser Way and the South San Francisco BART station by installing enhanced pedestrian crossings, with corner curb bulbouts and median refuges, expanded bus stop/ waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the front age, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and future destinations, as well as increase safety. TBD Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 61 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 4. Linden Avenue/Spruce Avenue Traffic Calming Improvements (phase 2) New Appropriations Request Project Number st1602 Project Scope Project Justification Project Manager Program Management Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Measure A140,000 140,000 Grant - ATP Cycle 2868,000 868,000 - - Total Funding Sources140,000 868,000 - - - - 1,008,000 ATP - Active Transportation Program Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design39,766 39,935 79,701 Construction26 858,573 858,599 Contingency69,700 69,700 Total Expenditures39,792 39,935 928,273 - - - 1,008,000 Note: Out year expenditures are estimates and subject to change Balance Forward 100,208 The project will design improvements along Linden Avenue from A spen Avenue to Miller Avenue and Spruce Avenune from Lux to Miller. Elements include new intersection bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb ramps, pedestrian crossings, median pedestrian refuge islands, and installation of a Class II bike lane with signage. Linden and Spruce Avenues are identified in the Pedestrian Mast er Plan as a priority project. It is an integral part of the City's Downtown Station Area Plan. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 62 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 5. Caltrain Station Enhancements New Appropriations Request Project Number st1603 Project Scope Project Justification Project Manager Tony Rozzi Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund138,500 138,500 Infrastructure Reserves1,300,000 1,100,000 2,400,000 Other - Transit Enhancement 95,000 400,000 495,000 - Total Funding Sources1,533,500 1,500,000 - - - - 3,033,500 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study8,468 8,468 Design80,549 146,983 227,532 Construction2,597,500 2,597,500 Contingency200,000 200,000 Total Expenditures89,017 2,944,483 - - - - 3,033,500 Note: Out year expenditures are estimates and subject to change Balance Forward1,444,483 This project will enhance caltrain entry plaza above the Caltrain design standards and including wider sidewalks and plazas along Grand Avenue from Airport Boulevard to Spruce Avenue. Additional finish material, landscaping, furnishing, shelter, lighting and amenity upgrades to the approved and fully funded Caltrain Station Improvement Project lead by the Joint Powers Board/Caltrain. This project is supported by the Downtown Station Specific Plan. Widened sidewalks and plazas are envisioned along Grand Avenue to benefit pedestrians and businesses. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 63 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 6. Spruce Avenue Pedestrian Safety Improvements Project New Appropriations Request Project Number st1605 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund139,000 40,600 179,600 - - - Total Funding Sources139,000 40,600 - - - - 179,600 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design179,600 179,600 Construction - Contingency - Total Expenditures- 179,600 - - - - 179,600 Note: Out year expenditures are estimates and subject to change Balance Forward139,000 Along Spruce Avenue, from Lux Ave. to Miller Ave., this project will install edge line striping, traffic calming medians, high visibility crosswalk, staggered landscaped bulbouts, and crosswalk striping. Complete design phase only. Grant ready for future construction. Implementation of the City's Pedestrian Master Plan to improve pedestrian safety. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 64 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 7. Underground Utilities District (UUD) Rule 20A for Antoinette Lane New Appropriations Request Project Number st1702 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund110,000 110,000 Measure W365,000 365,000 - - Total Funding Sources110,000 365,000 - - - - 475,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study110,000 110,000 Design40,000 40,000 Construction250,000 250,000 Contingency75,000 75,000 Total Expenditures110,000 40,000 325,000 - - - 475,000 Note: Out year expenditures are estimates and subject to change Balance Forward - This project will establish an Underground Utilities District (UUD) on Antoinette Lane from Peninsula Pine Apartments to terminus. Project extends approximately 1,200 linear feet and will cost approximately $1.3 million. Antoinette Lane adjoins the Centennial Trail, a public recreation area, and will adjoin a future civic area. The City plans to develop the SFPUC site located at ECR/Chestnut. Overhead lines must be undergrounded prior to development. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 65 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 8. Bridge Preventative Maintenance Program New Appropriations Request Project Number st1703 Project Scope Project Justification Project Manager Robert Hahn Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Infrastructure Reserves80,000 100,000 180,000 Grant - HBMP - - - Total Funding Sources80,000 100,000 - - - - 180,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design14,636 364 15,000 Construction422 144,578 145,000 Contingency20,000 20,000 Total Expenditures15,058 164,942 - - - - 180,000 Note: Out year expenditures are estimates and subject to change Balance Forward 64,942 This project will conduct preventative maintenance on ten (10) city bridges including: Colma Creek Bridge at Produce Avenue, Colma Canal Bridge at Linden Avenue, Two bridges over San Bruno Channel over N. Access Road, Colma Creek Bridge at Spruce Avenue, Colma Creek Bridge at Chestnut Avenue, Colma Creek Bridge at Utah Avenue, Grand Avenue and San Bruno Channel for North Access Road. State highway grant funds are available to pay the costs of the bridge preventative maintenance program. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 66 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 9. Street Rehabilitation Program New Appropriations Request Project Number st1705 Project Scope Project Justification Project Manager Robert Hahn Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Measure A277,000 510,000 1,300,000 1,300,000 1,300,000 4,687,000 Measure W3,000,000 3,000,000 667,000 667,000 667,000 667,000 8,668,000 Gas Tax400,000 650,000 650,000 650,000 2,350,000 Grant - OBAG 21,027,000 1,027,000 Total Funding Sources3,277,000 3,000,000 2,604,000 2,617,000 2,617,000 2,617,000 16,732,000 OBAG 2 - One Bay Area Grant Cycle 2 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design350,000 57,663 300,000 50,000 50,000 50,000 857,663 Construction4,281,000 2,442,466 2,616,957 2,616,000 3,017,914 14,974,337 Contingency200,000 250,000 150,000 150,000 150,000 900,000 Total Expenditures350,000 4,538,663 2,992,466 2,816,957 2,816,000 3,217,914 16,732,000 Note: Out year expenditures are estimates and subject to change Balance Forward2,927,000 This project will rehabilitate various City streets in accordance with the City's pavement management program. Road surfaces deteriorate over time and need rehabilitation to improve its condition. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 67 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 10. Grand Avenue Streetscape New Project Request Project Number st-NEW 18-01 Project Scope Project Justification Project Manager Tony Rozzi Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Infrastructure Reserves367,500 367,500 - - - Total Funding Sources- 367,500 - - - - 367,500 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management17,500 17,500 Preliminary Study - Design350,000 350,000 Construction[1]- Contingency - Total Expenditures- 367,500 - - - - 367,500 Note [1]: Estimated contstruction costs are $9 million with plans to apply for grant funds. Redesign Grand Avenue to accommodate wider sidewalks and an improved streetscape to support Caltrain Station access and support the retail environment of the Downtown area. Project will design improvements to Airport Boulevard and Grand Avenues crosswalks. Prepare and implement new streetscape designs for Grand Avenue that will include new sidewalk paving, corner widenings, crosswalk treatments, new street furnishings, and landscaping. The adopted Downtown Station Area Specific Plan identifies this critical Capital Improvement Program through several Urban Design policies and was vetted through the community and City Council. The upcoming fully funded Caltrain Station Improvement Projec t timing necessitates these improvements in order to maximize pedestrian and bicyclist safety and a cohesive streetscape design highlighting t he Downtown’s renaissance. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 68 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 11. Replace ECR/West Orange Community Sign New Project Request Project Number st-NEW 18-02 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund50,000 50,000 - - - Total Funding Sources- 50,000 - - - - 50,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design5,000 5,000 Construction40,000 40,000 Contingency5,000 5,000 Total Expenditures- 50,000 - - - - 50,000 Note: Out year expenditures are estimates and subject to change This project will replace the deteriorated community sign at the corner of El Camino Real and West Orange. The community sign has deteriorated beyond the point of repair and maintenance. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 69 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 12. Street Lighting Enhancement Program New Project Request Project Number st-NEW 18-03 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Gas Tax100,000 100,000 100,000 100,000 100,000 500,000 - - - Total Funding Sources- 100,000 100,000 100,000 100,000 100,000 500,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design - Construction100,000 100,000 100,000 100,000 100,000 500,000 Contingency - Total Expenditures- 100,000 100,000 100,000 100,000 100,000 500,000 Note: Out year expenditures are estimates and subject to change Out years This project will enhancement streetlighting in neighborhoods where requested. Enhancements may include additional poles and or changing the type of LED Program provides funding for community requested street lighting enhancements. Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 70 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 13. Bridge Preventative Maintenance Program – Grand Avenue Overpasses New Project Request Project Number st-NEW 18-04 Project Scope Project Justification Project Manager Robert Hahn Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Infrastructure Reserves172,000 172,000 Grant - BPMP528,000 528,000 - - Total Funding Sources- 700,000 - - - - 700,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management100,000 100,000 Preliminary Study - Design600,000 600,000 Construction - Contingency - Total Expenditures- 700,000 - - - - 700,000 Note: Out year expenditures are estimates and subject to change This project will conduct preventative maintenance on Grand Avenue overpasses. State highway grant funds are available to pay the costs of the bridge preventative maintenance program. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 71 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 14. El Camino Real Gateway Sign and Median Improvement (Noor to Spruce) New Project Request Project Number st-NEW 18-05 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Infrastructure Reserves500,000 500,000 - - - Total Funding Sources- 500,000 - - - - 500,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management60,000 60,000 Preliminary Study - Design60,000 60,000 Construction320,000 320,000 Contingency60,000 60,000 Total Expenditures- 500,000 - - - - 500,000 Note: Out year expenditures are estimates and subject to change This project will replace the landscaped median including irrigational systems and vegetation and install a new gateway sign on El Camino Real between Noor and Spruce Avenue. The project will replicate or complement the Grand Boulevard design concepts. This median landscaping is due for replacement and a new gateway sign will improve the appearance as motorist enter and leave South San Francisco on El Camino Real. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 72 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 15. North Access Road Bike and Pedestrian Improvements New Project Request Project Number st-NEW 18-06 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Gas Tax75,000 75,000 - - - Total Funding Sources- 75,000 - - - - 75,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management5,000 5,000 Preliminary Study - Design5,000 5,000 Construction60,000 60,000 Contingency5,000 5,000 Total Expenditures- 75,000 - - - - 75,000 Note: Out year expenditures are estimates and subject to change This project will widen approximately 1,000 feet of bike and pedestrian pathways on North Access Road beginning at South Airport Boulevard. BCDC permit 1998.011.095 amendment four requires that this project is constructed and completed by June 1, 2018. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 73 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 16. Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) New Project Request Project Number st NEW 18-07 Project Title Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Gas Tax275,000 275,000 Grant - OBAG 21,000,000 1,000,000 - - Total Funding Sources- 1,275,000 - - - - 1,275,000 OBAG 2- One Bay Area Grant Cycle 2 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management25,000 25,000 Preliminary Study - Design150,000 150,000 Construction1,100,000 1,100,000 Contingency - Total Expenditures- 1,275,000 - - - - 1,275,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Out years Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) This project will improve El Camino Real between Arroyo Drive and Kaiser Way by installing enhanced pedestrian crossings, with corner curb bulbouts and median refuges, expanded bus stop/ waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the front age, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and future destinations, as well as increase safety. TBD Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 74 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 17. South Linden Avenue Grade Separation Project Number st1004 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Gas Tax150,000 150,000 Measure A32,924 32,924 - - Total Funding Sources182,924 - - - - - 182,924 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study3,722 179,202 182,924 Design - Construction - Contingency - Total Expenditures3,722 179,202 - - - - 182,924 Note: Out year expenditures are estimates and subject to change Balance Forward179,202 This project will provide coordination for the South Linden Grade Separation. This is the last remaining at-grade Caltrain/Union Pacific railroad crossing in South San Francisco. Separating the vehicles and trains will prevent crossing accidents and improve traffic flow. Sam Bautista Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 75 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 18. Citywide Sidewalk Gap Closure Project Project Number st1402 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Grant - TOD Incentive357,000 357,000 Measure A175,000 175,000 - - Total Funding Sources532,000 - - - - - 532,000 TOD - Transient Oriented Development Incentive Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design148,700 148,700 Construction338,300 338,300 Contingency45,000 45,000 Total Expenditures148,700 383,300 - - - - 532,000 Note: Out year expenditures are estimates and subject to change Balance Forward383,300 This project will construct sidewalks where there are gaps in the City's sidewalk system. These locations were identified during the development of the City's Pedestrian Mast er Plan. The project closes gaps in the existing pedestrian infrastructure, creating opportunities for increased pedestrian trips between existing and future destinations, as well as dramatically increasing safety. Program Management/Swinerton Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 76 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 19. Grand Boulevard Project (Chestnut to Arroyo Way) Project Number st1403 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Grants - OBAG TLC1,000,000 1,000,000 Measure A655,000 655,000 - - Total Funding Sources1,655,000 - - - - - 1,655,000 OBAG TLC - One Bay Area Grant, Transportation for Livable Communities. Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design305,387 - - - 305,387 Construction25,734 1,183,879 - - 1,209,613 Contingency140,000 140,000 Total Expenditures331,121 1,323,879 - - - - 1,655,000 Note: Out year expenditures are estimates and subject to change Balance Forward1,323,879 This project will improve El Camino Real between Chestnut Avenue and Arroyo Way by installing enhanced pedestrian crossings, with corner curb bulb outs and median refuges, expanded bus stop/waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. TBD Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 77 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 20. Linden Avenue Complete Streets (California to Aspen), Pedestrian & Bike Safety Improvements (phase 1) Project Number st1601 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Measure A80,000 80,000 Grant - TDA400,000 400,000 - - Total Funding Sources480,000 - - - - - 480,000 TDA - Transportation Development Act Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design147,095 147,095 Construction214 302,691 302,905 Contingency30,000 30,000 Total Expenditures147,309 332,691 - - - - 480,000 Note: Out year expenditures are estimates and subject to change Balance Forward332,691 The project will improve Linden Avenue from California Avenue t o Aspen Avenue. Elements include new interesection bulb-outs with Low Impact Development (LID) treat ments and landscaping, high visibility crosswalks, ADA curb ramps, ped xings, median ped refuge islands, and installation of a Class II bike lane with signage. Linden Avenue is identified in the Pedestrian Master Plan as a priority project. It is an integral part of the City's Downtown Station Area Plan. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – STREETS PROJECTS 78 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 21. Grand Avenue Pedestrian Crossing Improvements Project Number st1708 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund250,000 250,000 - - - Total Funding Sources250,000 - - - - - 250,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design15,000 15,000 Construction200,000 200,000 Contingency35,000 35,000 Total Expenditures- 250,000 - - - - 250,000 Note: Out year expenditures are estimates and subject to change Balance Forward250,000 Install flashing beacons at all crosswalks on Grand Avenue between Airport Blvd. and Walnut Ave. Improve pedestrian safety on Grand Avenue. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 79 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Traffic Projects CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 80 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Traffic Project Locations Reseved for map CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 81 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Traffic Projects Listing New Projects and Additional Appropriations 1. US-101 Produce Avenue Interchange [TIF #39] .......................................................................82 2. East of 101 Traffic Model Update .............................................................................................83 3. Miscellaneus Traffic Improvements ..........................................................................................84 4. Commercial and Spruce Signalized Intersection .......................................................................85 On-Going Projects 5. Traffic Impact Fee Study ...........................................................................................................86 6. West Orange Avenue/Centennial Way Pedestrian Beacon .......................................................87 7. Junipero Serra and King Drive Intersection Improvements ......................................................88 8. South San Francisco Caltrain Station Pedestrian and Bicycle Underpass Planning Project .....89 9. Hickey Boulevard and Junipero Serra Boulevard Pedestrian and Intersection Safety Improvements ................................................................................................................................90 10. Oyster Point and East Grand Corridor Improvements (merged with tr1603) ..........................91 11. Sunshine Gardens Safety and Connectivity Improvement Program ........................................92 12. Avalon-Brentwood Park Neighborhood Traffic Study ............................................................93 13. Update Pedestrian and Bicycle Master Plan ............................................................................94 CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 82 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 1. US-101 Produce Avenue Interchange [TIF #39] New Appropriations Request Project Number tr1404 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Traffic Impact Fees30,658 140,000 170,658 Grants - Measure A Hwy500,000 3,000,000 3,500,000 Gas Tax150,000 150,000 - Total Funding Sources680,658 3,140,000 - - - - 3,820,658 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design532,971 67,029 600,000 Construction3,160,658 3,160,658 Contingency60,000 60,000 Total Expenditures532,971 3,287,687 - - - - 3,820,658 Note: Out year expenditures are estimates and subject to change Balance Forward147,687 The ultimate project will construct a new interchange on US-101 at Produce Avenue. The interchange includes constructing a new overcrossing connecting Utah Avenue on the east side of US-101 to San Mateo Avenue on the west side of US-101. The project will improve access between 101 and Produce Avenue and Airport Boulevard. This phase of the project consists of the Project Approval and Environmental Document (PA/ED). Future phases will be final design and construction. This will provide improved traffic circulation in the area and a much needed east/west connection over US-101 for vehicles, bicycles, and pedestrians. TBD Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 83 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 2. East of 101 Traffic Model Update New Appropriations Request Project Number tr1702 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Traffic Impact Fees300,000 150,000 450,000 - - - Total Funding Sources300,000 150,000 - - - - 450,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study123,694 326,306 450,000 Design - Construction - Contingency - Total Expenditures123,694 326,306 - - - - 450,000 Note: Out year expenditures are estimates and subject to change Balance Forward176,306 This project is to update the existing collection of data East of 101 Traffic Model to create new baseline information and incorporate up to date planning information. This project is needed to help City staff and developers with t raffic analysis of the East of 101 area. The current model is seven (7) years old and projec t traffic to 2040. This will also take into consideration residential land uses. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 84 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 3. Miscellaneus Traffic Improvements New Appropriations Request Project Number tr1704 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund75,000 75,000 Gas Tax75,000 75,000 75,000 75,000 75,000 375,000 - - Total Funding Sources75,000 75,000 75,000 75,000 75,000 75,000 450,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design - Construction150,000 75,000 75,000 75,000 75,000 450,000 Contingency - Total Expenditures- 150,000 75,000 75,000 75,000 75,000 450,000 Note: Out year expenditures are estimates and subject to change Balance Forward75,000 Out years This project is to address any traffic related issues in the City, such as striping, signs, traffic signals, etc. This project's budget is to pay for any traffic related issues that arise from the Traffic Advisory Committee or as needed. Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 85 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 4. Commercial and Spruce Signalized Intersection New Project Request Project Number tr-NEW 18-01 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Grant - HSIP444,000 444,000 Measure A150,000 206,000 356,000 - - Total Funding Sources- 594,000 206,000 - - - 800,000 HSIP- Highway Safety Improvement Program. Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design115,000 115,000 Construction635,000 635,000 Contingency50,000 50,000 Total Expenditures- 115,000 685,000 - - - 800,000 Note: Out year expenditures are estimates and subject to change Out years This project will signalize the intersection at Spruce Avenue and Commerical Avenue. This project will improve the intersection traffic flow to reduce the number of accidents and improve bicycle and pedestrian safety. TBD Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 86 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 5. Traffic Impact Fee Study Project Number tr1013 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Traffic Impact Fees515,356 515,356 - - - Total Funding Sources515,356 - - - - - 515,356 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study417,236 98,120 515,356 Design - Construction - Contingency - Total Expenditures417,236 98,120 - - - - 515,356 Note: Out year expenditures are estimates and subject to change Balance Forward98,120 This project will update the East of 101 Traffic Impact Fee. The existing Traffic Impact Fee has not been updated since 2007. New projects to facilitate development in the east of 101 area and more information about existing traffic impacts need to be incorporated into the existing fee. Sam Bautista Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 87 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 6. West Orange Avenue/Centennial Way Pedestrian Beacon Project Number tr1402 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Gas Tax150,000 150,000 Measure A44,700 44,700 - - Total Funding Sources194,700 - - - - - 194,700 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design45,615 9,276 54,891 Construction3,309 136,500 139,809 Contingency - Total Expenditures48,924 145,776 - - - - 194,700 Note: Out year expenditures are estimates and subject to change Balance Forward145,776 This project will construct flashing beacons on West Orange Avenue at Centennial Way. The existing in-ground lights are in constant disrepair and the activation bollards frequently are hit by vehicles. This project will install flashing overhead beacons and remove the in-ground lights. TBD Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 88 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 7. Junipero Serra and King Drive Intersection Improvements Project Number tr1501 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Grants - HSIP849,300 849,300 Measure A94,500 94,500 - - Total Funding Sources943,800 - - - - - 943,800 HSIP- Highway Safety Improvement Program. Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design220,624 220,624 Construction699,560 699,560 Contingency23,616 23,616 Total Expenditures943,800 - - - - - 943,800 Balance Forward- This project will install signal mast arms and a speed feedback sign, realign medians, and update island and curb ramps at the Junipero Serra and King Drive intersection. This project will improve the intersection to reduce the number of accidents and improve bicycle and pedestrian safety. Program Management Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 89 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 8. South San Francisco Caltrain Station Pedestrian and Bicycle Underpass Planning Project Project Number tr1503 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Grant - SR2T200,000 200,000 Measure A100,000 100,000 - - Total Funding Sources300,000 - - - - - 300,000 SR2T - Safe Route to Transit Grant Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study60,459 39,541 100,000 Design - Construction200,000 200,000 Contingency - Total Expenditures60,459 239,541 - - - - 300,000 Note: Out year expenditures are estimates and subject to change Balance Forward239,541 This project will study the feasibility of segregating the pedestrian and bicycle tunnel from other planned improvements at the South San Francisco Caltrain Station. Overall station improvements are on hold. If the tunnel can be built in advance, the community will benefit from it without having to wait for the improved station. Patrick Caylao Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 90 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 9. Hickey Boulevard and Junipero Serra Boulevard Pedestrian and Intersection Safety Improvements Project Number tr1601 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund80,000 80,000 - - - Total Funding Sources80,000 - - - - - 80,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design80,000 80,000 Construction - Contingency - Total Expenditures80,000 - - - - - 80,000 Note: Out year expenditures are estimates and subject to change Balance Forward- The initial funding will bring the project to 35% design, helping the city secure grant funds to bring the project to construction. The scope includes the design and installation of curb extensions, improved crosswalks, modification of pedestrian pushbuttons, advanced pedestrian crossing signage, median refuges, and new sidewalks extending to the Colma City Limits. The project has been identified in the City's Pedestrian Master Plan as a top priority project. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 91 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 10. Oyster Point and East Grand Corridor Improvements (merged with tr1603) Project Number tr1602 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Traffic Impact Fees1,200,000 1,200,000 - - - Total Funding Sources1,200,000 - - - - - 1,200,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study12,929 87,071 100,000 Design11,409 1,088,591 1,100,000 Construction - Contingency - Total Expenditures24,338 1,175,662 - - - - 1,200,000 Note: Out year expenditures are estimates and subject to change Note: Combined with tr1603 Balance Forward1,175,662 The project will design improvements at the East Grand Avenue/Gateway Avenue and East Grand Avenue/Forbes Boulevard intersections. As identified in the Traffic Improvement Plan (East of 101), the intersections as currently configured do not handle traffic as efficiently as is needed. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 92 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 11. Sunshine Gardens Safety and Connectivity Improvement Program Project Number tr1701 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Grant - Measure A504,000 504,000 Measure A126,000 126,000 - - Total Funding Sources630,000 - - - - - 630,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design100,000 100,000 Construction484,000 484,000 Contingency46,000 46,000 Total Expenditures- 100,000 530,000 - - - 630,000 Note: Out year expenditures are estimates and subject to change Balance Forward630,000 This project will install traffic safety measures for pedestrians and bicyclist including the installation of advanced stop bars, high visibility ladder crosswalks, median pedestrian refuge islands, advanced yield lines, edge lines, and new ADA compliant curb ramps, and a Class 3 bikeway along on Miller Avenue, Evergreen Drive and Holly Avenue. This project was identified in the Pedestrian and Bicycle Master Plan. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 93 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 12. Avalon-Brentwood Park Neighborhood Traffic Study Project Number tr1703 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total General Fund100,000 100,000 - - - Total Funding Sources100,000 - - - - - 100,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study668 99,332 100,000 Design - Construction - Contingency - Total Expenditures668 99,332 - - - - 100,000 Note: Out year expenditures are estimates and subject to change Balance Forward99,332 This project will analyze the traffic circulation within the Avalon-Brentwood Park neighborhood. The Avalon-Brentwood neighborhood was chosen for this pilot traffic study due to the large number of Traffic Advisory Committee requests to addresses speeding in the neighborhood. This project will measure and analyze traffic circulation due to the installation of traffic calming devices in the neighborhood. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – TRAFFIC PROJECTS 94 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 13. Update Pedestrian and Bicycle Master Plan Project Number tr1705 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Other - Developer Deposit250,000 250,000 - - - Total Funding Sources250,000 - - - - - 250,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study250,000 250,000 Design - Construction - Contingency - Total Expenditures- 250,000 - - - - 250,000 Note: Out year expenditures are estimates and subject to change Balance Forward250,000 This project will update the Pedestrian and Bicycle Master Plans Many of the projects listed in the current Pedestrian and Bicyc le Master plans are completed. This project will update the lists of projects and create conceptual designs to be competitive for future grant applications. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 95 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Sanitary Sewer Projects CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 96 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Sanitary Sewer Projects Locations Reseved for map CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 97 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Sanitary Sewer Projects Listing New Project and Additional Appropriations 1. Sanitary Sewer Rehabilitation ....................................................................................................98 2. Wet Weather and Digester Improvements Project .....................................................................99 3. Plant-Wide Industrial Re-Coating Program .............................................................................100 4. Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue ......................101 5. Vactor-Sweeper Waste Receiving Station Improvements .......................................................102 6. Sodium Hypochlorite Storage Tank Replacement Project ......................................................103 7. Sewer Pump Station No. 9 Variable Frequency Drive (VFD) Replacement ...........................104 8. Water Quality Control Plant Maintenace Building Roof Replacement ...................................105 9. Pump Station #2 Upgrade ........................................................................................................106 10. Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Rehabilitation .....................107 11. Water Quality Control Plant Effluent Storage Basin Liner Replacement .............................108 12. Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade ....................109 13. Sewer Master Plan .................................................................................................................110 14. Sea Level Rise Study and Planning at WQCP .......................................................................111 On-Going Projects 15. WQCP Solar Photovoltaic System.........................................................................................112 CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 98 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 1. Sanitary Sewer Rehabilitation New Appropriations Request Project Number ss1009 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise3,056,000 1,750,000 1,575,000 1,575,000 3,575,000 3,575,000 15,106,000 - - - Total Funding Sources3,056,000 1,750,000 1,575,000 1,575,000 3,575,000 3,575,000 15,106,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management86,000 75,000 75,000 50,000 100,000 100,000 486,000 Preliminary Study - Design275,000 55,000 236,250 236,250 536,250 536,250 1,875,000 Construction2,006,000 1,988,713 1,181,250 1,181,250 2,681,250 2,431,837 11,470,300 Contingency24,700 220,000 157,500 157,500 357,500 357,500 1,274,700 Total Expenditures2,391,700 2,338,713 1,650,000 1,625,000 3,675,000 3,425,587 15,106,000 Note: Out year expenditures are estimates and subject to change Balance Forward664,300 Out years This project includes point repairs and the installation of liners in existing sewer mains to prevent root intrusion and reduce sewage leakage into the ground. The project will prevent root intrusion into the City’s sewer mains, help prevent blockages and spills, and will reduce overall future maintenance costs. Program Management Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 99 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 2. Wet Weather and Digester Improvements Project New Appropriations Request Project Number ss1301 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise1,848,700 1,315,440 1,076,761 511,560 4,752,461 San Bruno Share680,900 484,560 396,639 188,440 1,750,539 Other - Debt Financing8,300,000 13,800,000 24,800,000 46,900,000 - Total Funding Sources10,829,600 15,600,000 26,273,400 700,000 - - 53,403,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management1,212,500 2,425,000 1,212,500 4,850,000 Preliminary Study505,000 505,000 Design2,713,891 916,109 3,630,000 Construction10,095,000 20,190,000 10,095,000 40,380,000 Contingency1,009,500 2,019,000 1,009,500 4,038,000 Total Expenditures3,218,891 13,233,109 24,634,000 12,317,000 - - 53,403,000 Note: Out year expenditures are estimates and subject to change Balance Forward7,610,709 This project consists of replacement of digesters #1 and #2 and retrofit #3 at the Water Quality Control Plant. Additionally the project is comprised of wet weather improvements that will upgrade the wastewater treatment plant processes by modifying the aeration basins and channels, constructing an additional secondary clarifier, constructing new storm water pump stations, installing electric /automatic gates on the flow splitting structures, and installing new mechanisms at the existing clarifiers. The Water Quality Control Plant is in need of an upgrade on several of its processes to comply with new National Pollutant Elimination Discharge System permit requirements. TBD Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 100 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 3. Plant-Wide Industrial Re-Coating Program New Appropriations Request Project Number ss1307 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise475,000 698,500 1,222,375 1,222,375 1,047,750 4,666,000 San Bruno Share180,200 264,900 463,575 463,575 397,350 1,769,600 NBSU24,900 36,600 64,050 64,050 54,900 244,500 - Total Funding Sources680,100 1,000,000 1,750,000 1,750,000 1,500,000 - 6,680,100 NBSU - North Bayside Systems Unit. Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study15,563 15,563 Design234,537 234,537 Construction1,300,000 1,600,000 1,600,000 1,400,000 5,900,000 Contingency130,000 150,000 150,000 100,000 530,000 Total Expenditures15,563 1,664,537 1,750,000 1,750,000 1,500,000 - 6,680,100 Note: Out year expenditures are estimates and subject to change Balance Forward664,537 This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP). The WQCP needs to maintain and protect several of its buildings and equipment by painting them with the proper coating. TBD Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 101 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 4. Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue New Appropriations Request Project Number ss1502 Project Scope Project Justification Project Manager Program Management Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise3,800,000 3,500,000 7,300,000 - - - Total Funding Sources3,800,000 - 3,500,000 - - - 7,300,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study21,554 21,554 Design108,750 91,250 200,000 Construction6,487,281 6,487,281 Contingency591,165 591,165 Total Expenditures130,304 91,250 7,078,446 - - - 7,300,000 Note: Out year expenditures are estimates and subject to change Balance Forward3,669,696 This project will design and construct an additional force main from Pump Station #4 to the WQCP. There is one existing force main from Pump Station #4. An addit ional force main will provide redundancy in the event the existing force main breaks or needs maintenance. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 102 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 5. Vactor-Sweeper Waste Receiving Station Improvements New Appropriations Request Project Number ss1503 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise58,500 146,250 292,500 497,250 San Bruno Share21,500 53,750 107,500 182,750 - - Total Funding Sources80,000 200,000 400,000 - - - 680,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design29,759 70,343 100,102 Construction525,000 525,000 Contingency54,898 54,898 Total Expenditures29,759 70,343 579,898 - - - 680,000 Note: Out year expenditures are estimates and subject to change Balance Forward50,241 This project is to design improvements to the Water Qualtiy Control Plant's vactor station to decrease silt and solids levels. A preliminary engineering study showed that increased use of the Vactor Waste Receiving Station by street sweepers has resulted in high silt and solids levels in discharge waste streams. Large amounts of trash and grit entering the Vactor waste receiving station clog pipes and drai ns. Dirt, grit, and silt accumulation results in excessive inorganic loadings to the primary treatment train and anaerobic digesters resulting in more frequent and costly cleaning schedules. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 103 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 6. Sodium Hypochlorite Storage Tank Replacement Project New Appropriations Request Project Number ss1601 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise266,700 511,560 778,260 San Bruno Share98,300 188,440 286,740 - - Total Funding Sources365,000 700,000 - - - - 1,065,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design66,268 66,268 Construction226 938,506 938,732 Contingency60,000 60,000 Total Expenditures66,494 998,506 - - - - 1,065,000 Note: Out year expenditures are estimates and subject to change Balance Forward298,506 TBD This project will replace three (3) existing sodium hypochlorite tanks, which provide disinfection to treated wastewater before discharge into the bay. The original storage tanks were installed in 1995. In 2008 the tanks began to leak product and were repaired using liners. The contractor who installed the liners advised that the tanks should be replaced within the next five to eight years. The tanks have begun to leak again and have reached the end of their useful life. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 104 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 7. Sewer Pump Station No. 9 Variable Frequency Drive (VFD) Replacement New Appropriations Request Project Number ss1602 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise150,000 100,000 250,000 - - - Total Funding Sources150,000 100,000 - - - - 250,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design30,000 30,000 Construction185,000 185,000 Contingency35,000 35,000 Total Expenditures- 250,000 - - - - 250,000 Note: Out year expenditures are estimates and subject to change Balance Forward150,000 Replace four (4) variable frequency drives for sanitary sewage pumps. The existing Variable Frequency Drives (VFDs) were installed in 2002. Staff is beginning to experience decreased reliability and failures. Replacement parts are very difficult to find because the original equipment manufacturer has gone out of business. Replacing these VFDs wit h more efficient and reliable models will significantly improve conditions while greatly reducing the ris k of sanitary sewer overflows. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 105 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 8. Water Quality Control Plant Maintenace Building Roof Replacement New Appropriations Request Project Number ss1701 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise36,500 146,160 182,660 San Bruno Share13,500 53,840 67,340 - - Total Funding Sources50,000 200,000 - - - - 250,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study179 179 Design89 49,732 49,821 Construction170,000 170,000 Contingency30,000 30,000 Total Expenditures268 249,732 - - - - 250,000 Note: Out year expenditures are estimates and subject to change Balance Forward49,732 This project will assess the condition of the existing roof and prescribe needed repairs or replace. The maintenance building was constructed as part of the 1999 plant expansion project. Several leaks have developed in the foam roofing material. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 106 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 9. Pump Station #2 Upgrade New Project Request Project Number ss1702 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Impact Fees300,000 2,200,000 2,500,000 - - - Total Funding Sources300,000 - 2,200,000 - - - 2,500,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design300,000 300,000 Construction2,000,000 2,000,000 Contingency200,000 200,000 Total Expenditures- 300,000 2,200,000 - - - 2,500,000 Note: Out year expenditures are estimates and subject to change Balance Forward300,000 This project will design the necessary upgrades to the pump station to accommodate the new growth in "The Cove" area. Construction to occur in the next fiscal year. This project is identified in the East of 101 Sewer Master Plan. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 107 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 10. Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Rehabilitation New Appropriations Request Project Number ss1703 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise650,400 (358,092) 2,000,000 1,000,000 3,292,308 San Bruno Share239,600 (131,908) 107,692 - - Total Funding Sources890,000 (490,000) - - 2,000,000 1,000,000 3,400,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study268 268 Design 399,732 399,732 Construction 1,800,000 800,000 2,600,000 Contingency 200,000 200,000 400,000 Total Expenditures268 - - 399,732 2,000,000 1,000,000 3,400,000 Note: Out year expenditures are estimates and subject to change Balance Forward889,732 This project will remove and replace drive mechanism and center columns, repair concrete tank structure, and abrasively blast and recoat tank interior and exterior. The Water Quality Control Plant was originally constructed in 1965, with a condition assessment completed in 2015. Consultant recommended replacement of drive mechanisms, which have become structurally deficient, and repair and recoating of concrete structure to ensure reliable operation. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 108 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 11. Water Quality Control Plant Effluent Storage Basin Liner Replacement New Appropriations Request Project Number ss1704 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise36,500 350,800 387,300 San Bruno Share13,500 129,200 142,700 - - Total Funding Sources50,000 480,000 - - - - 530,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study395 395 Design1,340 33,660 35,000 Construction459,605 459,605 Contingency35,000 35,000 Total Expenditures1,735 528,265 - - - - 530,000 Note: Out year expenditures are estimates and subject to change Balance Forward48,265 This project will design and replace effluent storage basin liner with a new membrane. The Water Quality Control Plant effluent storage basin was cons tructed in 2005. Periodic inspections have revealed moderate to severe ultraviolet light (UV) damage to the lining membrane. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 109 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 12. Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade New Appropriations Request Project Number ss1705 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise496,900 2,192,400 2,689,300 San Bruno Share183,100 807,600 990,700 - - Total Funding Sources680,000 - 3,000,000 - - - 3,680,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study225 - Design1,875 150,000 151,875 Construction3,068,125 3,068,125 Contingency460,000 460,000 Total Expenditures2,100 150,000 3,528,125 - - - 3,680,000 Note: Out year expenditures are estimates and subject to change Balance Forward677,900 This state of the art project will design, construct and replace automatic switchgear and cogeneration controls in Blower Building No. 1. The original K1/K2 switchgear and cogeneration controls were installed during the 1992 plant expansion project. Parts are no longer available for servicing this equipment. Upgrading the controls would also allow the cogeneration system to operate while the plant is on standby generators, thus reducing and extending our run time. This upgrade will provide more reliable operation during utility power outages. Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 110 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 13. Sewer Master Plan New Project Request Project Number ss-NEW 18-01 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise500,000 500,000 - - - Total Funding Sources- 500,000 - - - - 500,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study500,000 500,000 Design - Construction - Contingency - Total Expenditures- 500,000 - - - - 500,000 Note: Out year expenditures are estimates and subject to change Hydraulic model of sewer collection and conveyance system west of 101. Additionally this project will conduct a condition assessment and map all force mains in East of 101 area. This project will determine deficiencies within the city's sanitary sewer system and develop a future capital improvement program for the sanitary sewer system. The master plan will also justify capacity charge fees and/or impact fees for infill projects. TBD Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 111 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 14. Sea Level Rise Study and Planning at WQCP New Project Request Project Number ss-NEW-18-02 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise438,480 365,400 365,400 365,400 365,400 1,900,080 San Bruno Share161,520 134,600 134,600 134,600 134,600 699,920 - - Total Funding Sources- 600,000 500,000 500,000 500,000 500,000 2,600,000 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study600,000 500,000 1,100,000 Design 500,000 500,000 500,000 1,500,000 Construction - Contingency - Total Expenditures- 600,000 500,000 500,000 500,000 500,000 2,600,000 Note: Out year expenditures are estimates and subject to change Out years Plan, develop strategies, and begin design for sea level rise mitigation at the Water Quality Control Plant This project will protect the infrastruce at the Water Quality Control Plant for sea level rise. TBD Project Funding and Expenditure Detail CAPITAL IMPROVEMENT PROGRAM DRAFT – SANITARY SEWER PROJECTS 112 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program 15. WQCP Solar Photovoltaic System Project Number ss1205 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Proposed Appropriation Funding Sources Prior YearsFY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Total Sewer Enterprise1,005,400 1,005,400 San Bruno Share370,400 370,400 - - Total Funding Sources1,375,800 - - - - - 1,375,800 Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Preliminary Study - Design179,318 179,318 Construction5,000 1,191,482 1,196,482 Contingency - Total Expenditures184,318 - - 1,191,482 - - 1,375,800 Note: Out year expenditures are estimates and subject to change Balance Forward1,191,482 Construction of a solar photovoltaic carport system at the WQCP. This project will provide the WQCP with a sustainable source of electricity and will reduce electrical costs. Sam Bautista Project Funding and Expenditure Detail Out years CAPITAL IMPROVEMENT PROGRAM DRAFT 113 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program This page intentionally left blank. CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 1 114 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Appendix 1: Funding Sources GENERAL FUND The City’s general fund revenues come from a variety of sources including but not limited to property tax revenues, sales taxes, motor vehicle in-lieu fees, transient occupancy taxes, revenues from other agencies, franchise fees, business license fees, commercial parking taxes, permits, charges for services, fines, etc. More information on this funding source is available in the City’s operating budget. GAS TAX (HIGHWAY USER TAX) Gas taxes are generated from the $0.18 per gallon State excise tax on motor vehicle fuel sold in California. Prior to 2010, the City also received Proposition 42 funding which included a portion of the 6% sales tax on fuel. Beginning in 2010, the legislature approved a swap and eliminated the sales tax on fuel, and substituted it with a $0.173 per gallon gas excise tax resulting in no planned changes to revenues in the Gas Tax Fund. In 2017 SB 1 was approved by the legislature raising gas tax by $0.12 per gallon plus increasing vehicle registration fees. Beginging in November 2017 the City will begning to receive increased gas tax funding that will be used for Capital Projects. The State Board of Equalization administers the tax and the State controller distributes the proceeds to cities and counties using formulas based on population and lane-miles of maintained roadways. The use of gas tax funds is limited to research, planning, construction, improvement, and maintenance and operation of public street and public transit guide ways including storm drainage facilities. GRANTS Revenues from grants are generated through various grants received from Federal and State governments or other governmental agencies. Examples of grant funding for projects include the Federal Highway Safety Improvement Program and State Transportation Development Act. Grants fund a variety of transportation related improvements, safety improvements, and energy efficient improvements. Use of these grant funds is restricted to the specific project or purpose for which the grant was given. MEASURE A Measure A fund revenues are generated from a countywide one-half cent sales tax for transportation improvements approved by voters in 2004 and expiring at the end of 2033. The program is administered by the San Mateo County Transportation Authority. Measure A is used for a broad spectrum of transportation related projects and programs as approved by voters in the 2004 ballot measure. OTHER Other funding sources include: East of 101 Sewer Impact Fees The fees are paid by new development at the time of building permit issuance. Development impact fees must be used to fund improvements that mitigate the impacts of new development as identified in the nexus study supporting the fee program. Sewer Impact Fees pay for sewer infrastructure improvements east of 101. CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 1 115 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program North Bayside System Unit (NBSU) The Water Quality Control Plant (WQCP) provides secondary treatment to NBSU members including Millbrae, Burlingame, and San Francisco airport. San Bruno, as a co-owner of the WQCP is also a member of NBSU. NBSU members pay a portion of CIP projects related to providing wastewater treatment and discharge at the WQCP. State Revolving Loan Fund The California State Water Resources Control Board’s Clean Water State Revolving Fund program offers low cost financing for a wide variety of water quality projects. The City is in the process of formalizing arrangements to receive this financing for major improvements at the Water Quality Control Plant in order to replace aging structures, increase reliability, and remain in compliance with wastewater treatment regulations. PARK IN-LIEU FEES The City’s ordinance as authorized by the Quimby Act requires park land dedication in proposed residential subdivisions or the payment of an in-lieu fee. In the event the proposed residential subdivision is less than 50 parcels, the City may only require the payment of an in-lieu fee. This fee requirement is a condition of approval of residential development projects. The fees may only be used for acquiring land and developing new park and recreation facilities, or for the rehabilitation and/or enhancement of existing neighborhood parks, community parks, and recreational facilities. SEWER ENTERPRISE FUND The majority of the revenues in this fund are generated by a service fee that is collected for the City’s cost to operate the sanitary sewer service system which includes gravity collection lines (pipes in the street), pump stations, a wastewater treatment plant and a disposal system. The fee is collected on the property tax bill (with some direct billing also occurring) and pays the City portion of the costs of the projects in the CIP. Since the City co-owns the treatment plant with the City of San Bruno, San Bruno also reimburses the City of South San Francisco for their share of the treatment plant CIP expenditures. Other secondary participants in the treatment plant include the cities of Millbrae and Burlingame, and the San Francisco Airport. The City also has a sewer capacity charge that generates revenues to fund the costs associated with providing collection and treatment capacity to new and expanding development not funded by the East of 101 Sewer Impact Fee Program. STORM WATER FUND The majority of the revenues in this fund are generated by a service fee that is collected for the City’s cost to operate the storm water system in compliance with state and federal regulations. The fee is collected on the property tax bill and pays a portion of the City costs to provide this service. TRAFFIC IMPACT FEES The City has several development impact fee programs that fund new development’s share of the construction and acquisition of infrastructure/facilities. The fees are paid by new development at the time of building permit issuance. Development impact fees must be used to fund improvements that mitigate the impacts of new development as identified in the nexus study supporting the fee program. Traffic Impact Fees fund projects to improve the traffic flow in the area east of 101. CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 1 116 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 1 117 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Summary of Funding Sources Funding sources represent the resources used to complete CIP projects. Unspent appropriation at the end of the fiscal year do not expire, instead the remaining appropriation is carried forward and made available to be spent in the following fiscal year. Projects tend to take several years to complete design, obtain proper permits and clearances with state agencies, and finish construction. A detailed table of projects listed by funding source can be found in the appendix of this document. Total Appropriations by Funding Source ABCA+B+C Funding Source Remaining Appropriations as of March 2017 FY17-18 Appropriations Request FY18-19 Appropriations Request Total 2 Yr. Appropriations General Fund1,817,000 1,200,000 1,199,000 4,216,000 Infrastructure Reserves 1,596,000 2,240,000 - 3,836,000 Gas Tax477,000 525,000 938,000 1,940,000 Grants 4,500,000 8,898,000 1,027,000 14,425,000 Measure A 1,513,000 1,650,000 1,258,000 4,421,000 San Bruno/NBSU1,064,000 1,241,000 1,974,000 4,279,000 Sewer Enterprise7,291,000 5,599,000 10,224,000 23,114,000 Other8,703,000 17,305,000 28,600,000 54,608,000 Storm Water266,000 - - 266,000 Traffic Impact Fees1,450,000 290,000 - 1,740,000 Sewer Impact Fees 300,000 - 2,200,000 2,500,000 Park-in-Lieu Fees[1]87,000 3,007,000 10,012,900 13,107,000 Park Land Acquisition Fund[2]- 233,000 1,464,000 1,697,000 Measure W4,728,000 9,168,000 9,335,000 23,231,000 Total 33,792,000 51,356,000 68,232,000 153,380,000 Notes [1], [2]: The appropriations request for Park-in-Lieu Zone 4 and Park Land Acquisition Fund are estimated available funds in FY17-18 and FY18-19, contingent on payments from developers. CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 1 118 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Chart 2: Total FY 2017-18 Appropriations by Funding Source CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 1 119 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program This page intentionally left blank. CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 2 120 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Appendix 2: FY 2017-19 CIP Summary by Project Type Charts begin on next page CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 2 121 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Proj. Number Existing Project Title Remaing Appropriation FY17‐18 FY18‐19 pf1506xSign Hill Generator Replacement152,330 200,000 ‐ pf1602xHVAC Replacements Citywide279,976 150,000 ‐ pf1609x Magnolia Senior Center and Siebecker Center Parking Lot Resurfacing (merged with pf1610)150,000 100,000 ‐ pf1703xEnergy Savings Program50,000 ‐ ‐ pf1704xTraining Tower Maintenance318,500 ‐ ‐ pf1705xCity Hall Security Upgrades (Formerly City Hall Modern ‐ 225,000 ‐ pf1707xCommunity Civic Campus1,800,775 5,803,443 8,668,000 pf‐NEW 18‐01Parking Garage Number 2 ‐ 290,000 800,000 pf‐NEW 18‐02Brentwood Parking Lot Improvements ‐ 106,880 519,000 pf‐NEW 18‐03Upgrades to Main Library Auditorium Exit ‐ 145,000 ‐ pf‐NEW 18‐04City Hall Roof Replacement ‐ 212,520 266,280 pf‐NEW 18‐05Fire Station 64 Dormitory and Bathroom Remodel ‐ 90,000 414,000 pf‐NEW 18‐06Orange Memorial Park Aquatic Center ‐ 2,090,000 5,382,500 Subtotal Public Facilities Projects 2,752,000 9,413,000 16,050,000 pk1402x Orange Memorial Park Sports Field Renovation (formerly Grandstand Conversion)86,800 813,200 3,150,000 pk1502x Alta Loma Park Playground Renovation & Pathway Improvements 230,725 ‐ ‐ pk1701xGateway Monument Signs479,112 ‐ ‐ pk1702xSign Hill Improvements100,000 ‐ ‐ pk‐NEW 18‐01City Hall Landscape Area Master Plan ‐ 45,000 ‐ pk‐NEW 18‐02Urban Forest Master Plan ‐ 70,000 ‐ pk‐NEW 18‐03Sellick Park Renovation Project ‐ 142,500 977,500 pk‐NEW 18‐04Buri Buri Park Baseball and Basketball Court Improvem ‐ 50,000 270,000 pk‐NEW 18‐05Avalon Park Improvements ‐ 40,000 216,000 pk‐NEW 18‐06Gardiner Park Playground Replacement ‐ 65,000 345,000 pk‐NEW 18‐07Hillside School Soccer Field Renovations ‐ 38,800 210,400 pk‐NEW 19‐01Orange Memorial Park Expansion ‐ ‐ 925,000 pk‐NEW 20‐01Alta Loma Baseball Field Renovation ‐ ‐ ‐ pk‐NEW 20‐02Alta Loma Park Tennis Court and Landscaping ‐ ‐ ‐ pk‐NEW 20‐03Southwood Field Renovation ‐ ‐ ‐ pk‐NEW 20‐04Newmann & Gibbs Playground Replacement ‐ ‐ ‐ pk‐NEW 20‐05Westborough Park Pathways ‐ ‐ ‐ pk‐NEW 20‐06Dundee Park Improvements ‐ ‐ ‐ Subtotal Parks Projects 897,000 1,265,000 6,094,000 sd1401xStorm Water Trash Capture Devices263,500 ‐ ‐ sd1602xShaw Road Storm line By‐Pass74,835 ‐ ‐ sd1603xGreen Infrastructure Planning Study191,450 (150,000) 112,500 sd1701xStorm Drain Evaluation and Improvements158,459 ‐ ‐ sd‐NEW 18‐01OMP Storm Capture Project ‐ 2,500,000 3,000,000 sd‐NEW 18‐02Valverde Storm Drain Repair ‐ 80,000 ‐ sd‐NEW 18‐03Newman Storm Drain Repair ‐ 150,000 ‐ Subtotal Storm Drain Projects 688,000 2,580,000 3,113,000 CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 2 122 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Proj. Number Existing Project Title Remaing Appropriation FY17‐18 FY18‐19 ss1009xSanitary Sewer Rehabilitation664,300 1,750,000 1,575,000 ss1205xWQCP Solar Photovoltaic System1,191,482 ‐ ‐ ss1301xWet Weather and Digester Improvements Project7,610,709 15,600,000 26,273,400 ss1307xPlant ‐Wide Industrial Re‐Coating Program664,537 1,000,000 1,750,000 ss1502x Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue 3,669,696 ‐ 3,500,000 ss1503xVactor‐Sweeper Waste Receiving Station Improvemen50,241 200,000 400,000 ss1601x Sodium Hypochlorite Storage Tank Replacement Project 298,506 700,000 ‐ ss1602x Sewer Pump Station No. 9 Variable Frequency Drive (VFD) Replacement 150,000 100,000 ‐ ss1701x Water Quality Control Plant Maintenance Building Roof Replacement 49,732 200,000 ‐ ss1702xPump Station #2 Upgrade300,000 ‐ 2,200,000 ss1703x Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Rehabilitation 889,732 (490,000) ‐ ss1704x Water Quality Control Plant Effluent Storage Basin Liner Replacement 48,265 480,000 ‐ ss1705x Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade 677,900 ‐ 3,000,000 ss‐NEW 18‐01Sewer Master Plan ‐ 500,000 ‐ ss‐NEW‐18‐02Sea Level Rise Study and Planning at WQCP ‐ 600,000 500,000 Subtotal Sanitary Sewer Projects 16,265,000 20,640,000 39,198,000 st1004xSouth Linden Avenue Grade Separation179,202 ‐ ‐ st1204xUnderground Utility District ‐ Rule 20A33,864 ‐ 250,000 st1301xSouth Airport Boulevard Bridge Replacement2,947,344 1,067,330 542,179 st1402xCitywide Sidewalk Gap Closure Project383,300 ‐ ‐ st1403xGrand Boulevard Project Phase 1 (Chestnut to Arroyo W 1,323,879 ‐ ‐ st1502x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)25,928 3,491,000 ‐ st1601x Linden Avenue Complete Streets (California to Aspen), Pedestrian & Bike Safety Improvements (phase 1) 332,691 ‐ ‐ st1602x Linden Avenue/Spruce Avenue Traffic Calming Improvements (phase 2)100,208 868,000 ‐ st1603xCaltrain Station Enhancements1,444,483 1,500,000 ‐ st1605x Spruce Avenue Pedestrian Safety Improvements Project 139,000 40,600 ‐ st1702x Underground Utilities District (UUD) Rule 20A for Antoinette Lane ‐ 365,000 ‐ st1703xBridge Preventative Maintenance Program64,942 100,000 ‐ st1705xStreet Rehabilitation Program2,927,000 3,000,000 2,604,000 st1708xGrand Avenue Pedestrian Crossing Improvements 250,000 ‐ ‐ st‐NEW 18‐01Grand Avenue Streetscape ‐ 367,500 ‐ st‐NEW 18‐02Replace ECR/West Orange Community Sign ‐ 50,000 ‐ st‐NEW 18‐03Street Lighting Enhancement Program ‐ 100,000 100,000 st‐NEW 18‐04 Bridge Preventative Maintenance Program ‐ Grand Avenue Overpasses ‐ 700,000 ‐ st‐NEW 18‐05 El Camino Real Gateway Sign and Median Improvement (Noor to Spruce)‐ 500,000 ‐ st‐NEW 18‐06North Access Road Bike and Pedestrian Improvements ‐ 75,000 ‐ CAPITAL IMPROVEMENT PROGRAM DRAFT – APPENDIX 2 123 City of South San Francisco: FY 17-19 Proposed Capital Improvement Program Proj. Number Existing Project Title Remaing Appropriation FY17‐18 FY18‐19 st NEW 18‐07 Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)‐ 1,275,000 ‐ Subtotal Streets Projects 10,152,000 13,499,000 3,496,000 tr1013xTraffic Impact Fee Study98,120 ‐ ‐ tr1402x West Orange Avenue/Centennial Way Pedestrian Beacon 145,776 ‐ ‐ tr1404xUS ‐101 Produce Avenue Interchange [TIF #39]147,687 3,140,000 ‐ tr1501xJunipero Serra and King Drive Intersection Improveme ‐ ‐ ‐ tr1503x South San Francisco Caltrain Station Pedestrian and Bicycle Underpass Planning Project 239,541 ‐ ‐ tr1601x Hickey Boulevard and Junipero Serra Boulevard Pedestrian and Intersection Safety Improvements ‐ ‐ ‐ tr1602x Oyster Point and East Grand Corridor Improvements (merged with tr1603)1,175,662 ‐ ‐ tr1701x Sunshine Gardens Safety and Connectivity Improvement Program 630,000 ‐ ‐ tr1702xEast of 101 Traffic Model Update176,306 150,000 ‐ tr1703xAvalon ‐Brentwood Park Neighborhood Traffic Study99,332 ‐ ‐ tr1704xMiscellaneous Traffic Improvements75,000 75,000 75,000 tr1705xUpdate Pedestrian and Bicycle Master Plan 250,000 ‐ ‐ tr‐NEW 18‐01Commercial and Spruce Signalized Intersection ‐ 594,000 206,000 Subtotal Traffic Projects 3,037,000 3,959,000 281,000 Total33,791,000 51,356,000 68,232,000 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-539 Agenda Date:5/31/2017 Version:1 Item #:3. Closed Session: Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Property:Former PUC Parcels:Parcel A1 (APN 011322030);Parcel A2a (APN 011326030,093331070 & 093331080); Parcel A3 (APN 011312050) Negotiating Parties:City of South San Francisco and Oversight Board to the Successor Agency to the former Redevelopment Agency Negotiations: Review Price and Terms. City Negotiators: Marian Lee and Alex Greenwood City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™