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2017-05-24 e-packet@7:00
Wednesday, May 24, 2017 7:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda May 24, 2017City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. PRADEEP GUPTA, Mayor LIZA NORMANDY, Vice Mayor KARYL MATSUMOTO, Councilwoman RICHARD A. GARBARINO, Councilman MARK ADDIEGO, Councilman FRANK RISSO, City Treasurer KRISTA MARTINELLI, City Clerk MIKE FUTRELL, City Manager JASON ROSENBERG, City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 5/31/2017 May 24, 2017City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW PRESENTATIONS Presentation of new employees. (Mich Mercado, Human Resources Manager)1. Proclamation commemorating June as Immigrant Heritage Month. (Karyl Matsumoto, Councilmember) 2. Recognition of Sean Michael Reyes and Bianca Joy Catolos as the 2017 Jack Drago Cultural Arts Commission Youth Art Scholarship Award Recipients. (Mayor Gupta) 3. PUBLIC COMMENTS COUNCIL COMMENTS/REQUESTS ADMINISTRATIVE BUSINESS Staff report regarding a resolution approving the filing of a grant application in a total amount not to exceed $5,241,051 for State of California Climate Investments Urban Greening Program grant funds for the park upgrades in Oyster Point in Fiscal Year 2017-2018. (Sharon Ranals, Parks and Recreation Director) 4. Resolution approving the filing of a grant application in a total amount not to exceed $5,241,051 for State of California Climate Investments Urban Greening Program grant funds for park upgrades in Oyster Point in Fiscal Year 2017-2018. 4a. Report regarding a resolution approving a consulting services agreement with Townsend Public Affairs for grant writing on various capital improvement, development, and social service projects for a three-year term in an amount not to exceed $180,000, with an option to extend the agreement for a fourth year for an additional $60,000. (Deborah Gill, Special Projects Manager) 5. Resolution approving a consulting services agreement with Townsend Public Affairs for grant writing services on various capital improvement, development, and social service projects for a three-year term in an amount not to exceed $180,000, with an option to extend the agreement for a fourth year for an additional $60,000. 5a. Page 3 City of South San Francisco Printed on 5/31/2017 May 24, 2017City Council Regular Meeting Agenda Report regarding a resolution approving a consulting services agreement to AGS GeoSpatial LLC for Geographic Information Systems services for a three-year term in an amount not to exceed $450,000 and authorizing the City Manager to execute said agreement. (Tony Barrera, Information Technology Manager) 6. Resolution approving a consulting services agreement with AGS GeoSpatial LLC for Geographic Information Systems services for a three-year term in an amount not to exceed $450,000 and authorizing the City Manager to execute agreement. 6a. Report regarding a resolution approving the noticing of a public hearing to receive comment concerning establishment of the Antoinette Lane underground utilities district (CIP project no. st1702). (Sam Bautista, Principal Engineer, and Kathleen Phalen, Swinerton Management & Consulting) 7. Resolution approving the noticing of a public hearing to receive comment concerning establishment of the Antoinette Lane underground utilities district. 7a. Report regarding a resolution approving a two-year fee for services ambulance billing services agreement with Wittman Enterprises, LLC of Sacramento, California, at a compensation rate not to exceed 4.50 percent of recovered revenue and in a total amount not to exceed $175,000. (Richard Walls, Emergency Medical Services Chief) 8. Resolution approving an ambulance billing services agreement and authorizing the City Manager to enter into a two-year fee for services contract with Wittman Enterprises, LLC of Sacramento, California, for ambulance billing services at a compensation rate not to exceed 4.50 percent of recovered revenue and in a total amount not to exceed $175,000. 8a. Report regarding a resolution authorizing renewal of a consulting services agreement with Daryl D. Jones, Inc., for telecommunications engineering and police information technology management services for a two-year term in an amount not to exceed $398,000, and authorizing the City Manager to execute the consulting service agreement. (Jeff Azzopardi, Police Chief and Tony Barrera, Information Technology Manager) 9. Resolution authorizing renewal of a consulting services agreement with Daryl D. Jones, Inc., for telecommunications engineering and police information technology management services for a two-year term in a an amount not to exceed $398,000, and authorizing the City Manager to execute the consulting services agreement. 9a. Report regarding a resolution approving a resolution approving an agreement between the City of South San Francisco and the Town of Colma for Police Communications Services. (Mike Remedios, Police Captain) 10. Page 4 City of South San Francisco Printed on 5/31/2017 May 24, 2017City Council Regular Meeting Agenda Resolution approving an agreement between the City of South San Francisco and the Town of Colma for Police Communications Services. 10a. Report regarding a resolution approving an amendment to the services agreement between the City of South San Francisco and the City of Pacifica to continue to provide police communication services. (Mike Remedios, Police Captain) 11. Resolution approving an amendment to the service agreement between the City of South San Francisco and the City of Pacifica to continue to provide Police Communication Services. 11a. CONSENT CALENDAR Motion to approve the Minutes of the meetings of May 10, 2017.12. Motion confirming payment registers for May 24, 2017. (Richard Lee, Director of Finance) 13. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 5 City of South San Francisco Printed on 5/31/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-339 Agenda Date:5/24/2017 Version:1 Item #:1. Presentation of new employees.(Mich Mercado, Human Resources Manager) City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-272 Agenda Date:5/24/2017 Version:1 Item #:2. Proclamation commemorating June as Immigrant Heritage Month. (Karyl Matsumoto, Councilmember) City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-469 Agenda Date:5/24/2017 Version:1 Item #:3. Recognition of Sean Michael Reyes and Bianca Joy Catolos as the 2017 Jack Drago Cultural Arts Commission Youth Art Scholarship Award Recipients.(Pradeep Gupta, Mayor) City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-449 Agenda Date:5/24/2017 Version:1 Item #:4. Staffreportregardingaresolutionapprovingthefilingofagrantapplicationinatotalamountnottoexceed $5,241,051forStateofCaliforniaClimateInvestmentsUrbanGreeningProgramgrantfundsforthepark upgrades in Oyster Point in Fiscal Year 2017-2018.(Sharon Ranals, Parks and Recreation Director) RECOMMENDATION ItisrecommendedthattheCityCounciladoptaresolutionapprovingthefilingofagrantapplication nottoexceed$5,241,051forStateofCaliforniaClimateInvestmentsUrbanGreeningProgramgrant funds for the park upgrades in Oyster Point in Fiscal Year (FY) 2017-2018. BACKGROUND/DISCUSSION TheStateofCaliforniaClimateInvestmentsUrbanGreeningProgramisfundedthroughtheSafeDrinking Water,WaterQualityandSupply,FloodControl,RiverandCoastalProtectionBondActof2006(Proposition 84)whichpassedonNovember7,2006.Amongitsprovisions,thebondauthorizedtheLegislatureto appropriate$70millionforurbangreeningprojectsandplansthatreduceenergyconsumption,conservewater, improve air and water quality, and provide other community benefits. ApproveddevelopmentatOysterPointwilltransform81acresofunder-utilized,underdeveloped,and environmentallychallengingBayfrontlandinSouthSanFranciscointoasustainablemixedusedevelopment thatwillincludeastate-of-the-artlifesciencecampus,aparkandrecreationdestination,avibrantmarina environment,andasitethatcanaccommodatecommercialandhotellanduses.Cityparkupgradeswillalsobe necessaryaspartofthisdevelopment.CurrentlytheexistingopenspaceknownasOysterPointParkis undevelopedbayfrontlandwithnogreenspaceforactiverecreation.Theoverallvisionfortheareawillbe achievedbyimplementingamultiphaseinnovativeandsustainabledesignapproach,tocapitalizeonthe planting of trees and creation of natural systems to provide climate mitigation and fight against sea level rise. Project Summary TheCityofSouthSanFranciscoissubmittingtheOysterPointParkUpgradesProject(Project)totheNatural ResourcesAgencyforconsiderationintheUrbanGreeningGrantapplicationcycle.TheProjectproposes improvementsandexpansionsto3.4acresofexistingopenspacealongtheshoreintheOysterPointMarina, creatingover10.6acresofimprovedopenspaceandplanting359treesattheProjectsite.Theprojectwillalso enhance1.2milesofnewwalkingtrailstoconnectwiththeexistingBayAreaTrailthatrunsthroughOyster PointMarinaandconnectstheentireBayAreawith350milesofbikeandpedestriantrails.Theareawillbe transformedintoathrivinggreencommunityspaceforrecreationcompletewithbenches,picnictablesand walkingtrails.PleaseseeAttachment1foraconceptualmapoftheApprovedPrecisePlanandAttachment2 for the proposed Draft Landscape Plan Refinement. TheCity’sProjectmeetstheUrbanGreeningGrantprogramgoalsbycreating10.6acresofnewopenspace andplanting359treesattheProjectsite,whichwillreducegreenhousegasemissions(GHGs)andharmful particulatematters.Theconstructionof1.2milesofadditionaltrailsandconnectivityimprovementsalso supporttheprogramgoalsofincreasingthenumberoftripstakenwithoutavehicle,thusencouraginghealthier lifestyles while simultaneously reducing the number of cars on the road and GHGs being emitted. City of South San Francisco Printed on 5/31/2017Page 1 of 2 powered by Legistar™ File #:17-449 Agenda Date:5/24/2017 Version:1 Item #:4. Theprojectalsoseekstoimproveconnectivitythroughouttheareawithadvancedroadwaysthatwillbe designedforsafecirculationofpedestrian,bicycleandvehiculartraffic,whichwillleadtohigherutilizationof activemodesoftransportation.ItwillalsoincludeMarinaandFerryTerminalamenities,includingparkingand shuttle drop off areas to increase the use of public transportation at the site. Duetothegrantapplicationdeadline,staffsubmittedanapplicationonMay1,2017(pleaseseeAttachment3). However,inorderfortheapplicationtobeconsidered,thegrantingagencyrequiresaCityCouncilresolution which approves filing of the grant application. FUNDING ThecostsforthisprojectsincetheApprovedPrecisePlanwasdevelopedin2011haveescalatedsignificantly. ThetotalcostforparkupgradesatOysterPointParkisanestimated$18,713,673.Currently$13,472,622of fundingincludescommitmentsfromtheSuccessorAgencytotheRedevelopmentAgencyoftheCityofSouth SanFrancisco(SuccessorAgency)andOysterPointDevelopment,LLP.Anygrantfundingsecuredfromthe UrbanGreeninggrantapplicationwouldhelptodefraytheamounttheCitywouldneedtosecureinadditional funds. TheCityofSouthSanFranciscohasenteredintoaJointPowersAgreementwiththeSanMateoCountyHarbor District for the ongoing operations and maintenance of the site. CONCLUSION ItisrecommendedthattheCityCounciladoptaresolutionapprovingthefilingofagrantapplicationnotto exceed$5,241,051forStateofCaliforniaClimateInvestmentsUrbanGreeningProgramgrantfundsforthe park upgrades in Oyster Point in FY 2017-18. Attachments: 1.2011 Approved Precise Plan 2.DRAFT Landscape Plan Refinement 3.Urban Greening Grant Application City of South San Francisco Printed on 5/31/2017Page 2 of 2 powered by Legistar™ N 16 Prepared for the City of South San Francisco Concept Design for the Public RealmDRAFT February 23, 2011 Phase I Conceptual Site Plan for the Public Realm City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-450 Agenda Date:5/24/2017 Version:1 Item #:4a. Resolutionapprovingthefilingofagrantapplicationinatotalamountnottoexceed$5,241,051forStateof CaliforniaClimateInvestmentsUrbanGreeningProgramgrantfundsforparkupgradesinOysterPointin Fiscal Year 2017-2018. WHEREAS,theStateofCaliforniahasprovidedgrantfundsfortheCaliforniaClimateInvestmentsUrban Greening Program; and WHEREAS,theCaliforniaNaturalResourcesAgencyhasbeendesignatedattheagencyresponsibleforthe administration of this grant program, establishing necessary grant application procedures; and WHEREAS,saidproceduresestablishedbytheCaliforniaNaturalResourcesAgencyrequirearesolution certifyingtheapprovalofapplication(s)bytheApplicantsgoverningboardbeforesubmissionofsaid application(s) to the State; and WHEREAS,theCityofSouthSanFrancisco(City),ifawardedagrantfromtheCaliforniaNaturalResources Agency, will enter into an agreement with the State of California to carry out the grant funded project. NOW,THEREFORE,BEITRESOLVEDthattheCityCounciloftheCityofSouthSanFranciscohereby takes the following actions: 1.ApprovesthefilingofanapplicationforthegrantfundsforparkupgradesatOysterPointMarinaPark (Project); 2.Certifies that the City understands the assurances and certification in the application; 3.CertifiesthatapplicantortitleholderwillhavesufficientfundstooperateandmaintaintheProject consistent with the land tenure requirements, or will secure the resources to do so; 4.Certifies that it will comply with the provisions of Section 1771.5 of the State Labor Code; 5.Ifapplicable,certifiesthattheProjectwillcomplywithanylawsandregulationsincluding,butnot limitedto,legalrequirementsforbuildingcodes,healthandsafetycodes,disabledaccesslaws, environmentallawsand,thatpriortocommencementofconstruction,allapplicablepermitswillhave been obtained; 6.CertifiesthatCitywillworktowardstheGovernor’sStatePlanningPrioritiesintendedtopromote equity,strengthentheeconomy,protecttheenvironment,andpromotepublichealthandsafetyas included in Government Code Section 65041.1; and 7.AppointstheCityManager,ordesignee,asagenttoconductallnegotiations,executeandsubmitall documentsincluding,butnotlimitedtoapplications,agreements,paymentrequestsandsoon,which may be necessary for the completion of the aforementioned Project. City of South San Francisco Printed on 5/31/2017Page 1 of 2 powered by Legistar™ File #:17-450 Agenda Date:5/24/2017 Version:1 Item #:4a. ***** City of South San Francisco Printed on 5/31/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-398 Agenda Date:5/24/2017 Version:1 Item #:5. ReportregardingaresolutionapprovingaconsultingservicesagreementwithTownsendPublicAffairsfor grantwritingonvariouscapitalimprovement,development,andsocialserviceprojectsforathree-yeartermin anamountnottoexceed$180,000,withanoptiontoextendtheagreementforafourthyearforanadditional $60,000. (Deborah Gill, Special Projects Manager) RECOMMENDATION ItisrecommendedthattheCityCounciladoptaresolutionapprovingaconsultingservicesagreement withTownsendPublicAffairsforgrantwritingonvariouscapitalimprovement,development,andsocial serviceprojectsforathree-yearterminanamountnottoexceed$180,000,withanoptiontoextendthe agreement for a fourth year in an amount not to exceed $60,000. BACKGROUND/DISCUSSION TownsendPublicAffairs(TPA)hasbeenprovidinggrantconsultingservicesfortheCitysinceJanuary2015. Sincethattime,staffhasrequestedseveralamendmentstothecontract.Thelastamendment(Third Amendment)wasapprovedbyCityCouncilextendingtheagreementuntilJune2017.Atthattime,given administrationofseveralamendmentstothecontract,CityCouncilrequestedstafftoissueanewRequestfor Proposal (RFP) before contract expiration. Request for Proposals - April 13, 2017 StaffissuedtheRFPonApril13,2017andclosedtheresponseperiodonMay5,2017.TheRFPwaspostedon theCitywebsiteand“ebidboard”,aswellascirculatedtoalistof25leadingCaliforniapublicaffairs consulting agencies. A total of three proposals were received and are listed below: 1.California Consulting 2.Marsie-Hazen & Associates 3.Townsend Public Affairs Proposal Review ThreestaffmembersfromtheCityManager’sOffice,EconomicandCommunityDevelopmentDepartment, andPublicWorksDepartmentreviewedtheproposals.Basedonpresentation,projectunderstanding, experiencewithsimilarprojects,andvalue(whichincludesbudget),TownsendPublicAffairswasselectedas the highest rated firm. Please see Attachment 1 for the ranking and evaluation forms for the three firms. AconsultingservicesagreementwithTownsendPublicAffairsforgrantwritingserviceswouldbringtheir comprehensiveknowledgeandexperienceofsimilarpublicagencyprojects,aswellasacompetitiveand City of South San Francisco Printed on 5/31/2017Page 1 of 2 powered by Legistar™ File #:17-398 Agenda Date:5/24/2017 Version:1 Item #:5. inclusive fee structure. Please see Attachment 2 for Townsend Public Affairs’ company profile. Todate,TPAhasaidedtheCityingainingover$1.5millionincompetitivegrantfunds.Movingforward,TPA willcontinuetosearchforgrantopportunitiesontheCity’sbehalfattheregional,stateandfederallevels,assist withgrantpreparationsonmorecomplexgrantapplications,andprovidelegislativesupportinSacramentoas needed.TPAhasprovenareliableandeffectivepartnerwiththeCityandstaffrecommendscontinuingthe relationship. FUNDING Thecostofthisgrantsconsultingcontractis$60,000peryearforthreeyears,withanoptionfortheCity ManageronbehalfoftheCitytoextendtheagreementforafourthyearforanadditional$60,000.Fundingfor thiscontractisincludedasanassumptionintheintheCityofSouthSanFrancisco’sGeneralFundNon- DepartmentaloperatingbudgetforFiscalYears(FY)2017-2018throughFY2019-20andoptionalfourthyear of FY 2020-21. The proposed budget is as follows: FY 2017-18 $60,000 FY 2018-19 $60,000 FY 2019-20 $60,000 Total $180,000 Optional Year 4: FY 2020-21 $60,000 CONCLUSION ApprovaloftheresolutionwillallowtheCityManagertoexecuteaconsultingservicesagreementwith TownsendPublicAffairsforgrantwritingservicesonvariouscapitalimprovement,development,andsocial serviceprojectsforathree-yearterminanamountnottoexceed$180,000,withanoptionfortheCityManager on behalf of the City to extend the agreement for a fourth year for an additional $60,000. Attachments: 1.Ranking and Scoring Sheet 2.Townsend Public Affairs Company Profile City of South San Francisco Printed on 5/31/2017Page 2 of 2 powered by Legistar™ Consultant Evaluation Scoring Selection Criteria Total Possible Points California Consulting Marsie-Hazen & Associates Townsend Public Affairs Presentation Style 15 12 4 14 Project Understanding 15 13 5 15 Experience With Similar Project 15 11 3 15 Cost 15 11 6 14 Total 60 47 18 58 Scoring Notes: 1. Ranking of 1 to 5 on Presentation Style, Project Understanding, Experience with Similar Projects, and Value – Maximum Score of 60 2. Three evaluators from City Manager’s Office, Planning, and Public Works Departments Townsend Public Affairs Overview Page 1 Table of Contents WWW.TOWNSENDPA.COM SACRAMENTO • WASHINGTON, DC NORT HERN CALIFORNIA • CENTRAL CALIFORNIA SOUTHERN CALIFORNIA OVERVIEW Townsend Public Affairs Overview Page 2 May 16, 2017 Deborah Gill, Special Projects Manager City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 Dear Ms. Gill: Thank you for the opportunity for Townsend Public Affairs, Inc. (“TPA”) to share this overview of our firm and the legislative advocacy and grant funding services we provide for our clients. Since its inception in 1998, TPA has earned the reputation of providing the experience, resources, and relationships expected from a premier advocacy and grant writing firm while also giving clients the unique brand of customer service they deserve: personal attention, accessibility, and passion for their mission. TPA uses a comprehensive approach for managing advocacy that is tailored to leverage our expertise and vast political network to help achieve legislative results and grant funding awards for our clients. We have shepherded dozens of legislative and regulatory proposals into law, and secured over $1 billion in competitive grants from local, state, and federal government agencies, as well as nonprofit and private sources. Our success is the result of the breadth and depth of our experience as dedicated state and federal advocates and grant writers. Thank you again for your interest in our firm. Please contact us if you have any questions or need additional information. W e would be honored to serve you. Yours truly, Christopher Townsend President Townsend Public Affairs Overview Page 3 ABOUT TPA TPA is a lobbying and grant writing firm that provides local, regional, state, and federal advocacy services to our clientele of local public agencies and nonprofit organizations. • Founder/Owner/President: Christopher Townsend • Funding Success: Over $1 billion in local, state, federal, nonprofit, and private grants • Longevity: 19 years (founded in 1998) • Number of Employees: 15 • Number of Registered State and Federal Lobbyists and Grant Writers: 12 • Number of Offices: Five o TPA State Capitol Office, Sacramento o TPA Federal Office, Washington, DC o TPA Northern California Office, Oakland o TPA Central California Office, Fresno o TPA Southern California Office, Newport Beach • Client Base: 82 Clients o City Governments o County Governments o Water and Sanitation Districts o Transportation Districts o K-12 School Districts o Community College Districts o Parks and Recreation Districts o Museums, Science Centers, and Cultural Facilities • Areas of Specialization: o Local Governance (Cities, Counties, Special Districts) o Water and Sanitation Policy and Infrastructure o Transportation Policy and Infrastructure o Education and Facilities o Parks and Community Facilities (Recreational, Cultural, Historical) o Natural Resources and Energy o Housing and Economic Development o Public Safety • Ranking by Revenue Reported to the California Secretary of State: o 10th of 436 Firms Registered for 2015-16 Legislative Session o 98th Percentile Townsend Public Affairs Overview Page 4 ABOUT TPA LEGISLATIVE ADVOCACY ACHIEVEMENTS Policy Area Issue Description Local Governance Local Control and Finance • Public Facilities and Finance • Public Employee Programs • Contractual Assessment Programs • Infrastructure Financing Opportunities Pension Reform • PEPRA Compliance • JPA Benefits Health and Safety • Air Pollution Reduction Methods • Disposition of the Remains of a Deceased Veteran Water Resources Water Quality • Drinking Water Public Health Regulations • Groundwater Pollution Liability • Groundwater Management Plans Water Infrastructure • State Bond Funding for Water Projects • Integrated Regional Watershed Projects • Local Reliability Projects • Water Conservation Programs Transportation Local Streets and Roads • State Highway Relinquishments • Local Venue Signage on State Highways State Highway System • State Bond Funding for Highway Projects • Expansion of Toll Lanes/Toll Roads Education Community College Districts • Veterans Resources • Alternative Energy Job Training • ADA Reform K-12 School Districts • K-12 Safety Planning Programs • Joint Use Projects with Civic Agencies School Facilities • Charter School Facilities Funding • Community College Facilities Funding • K-12 School District Facilities Funding Recreation and Community Resources Park Facilities • Joint-Use Projects with Schools Districts • State Bond Funding for Local Park Projects Cultural Facilities • CA Cultural and Historical Endowment • CA Nature Education Facilities Program Housing and Community Development Affordable Housing • Developing Funding for Affordable Housing • Expanding Affordable Housing Eligibility Economic Development • Enterprise Zone Program Regulations • Military Base Re-Use Land Planning Redevelopment • Agency Dissolution Process • Developing Post-RDA Funding Sources • State Liability Reduction Public Safety Crime Reduction • Sex Trafficking Control • Gun Control Local Law Enforcement • Increasing Local Police Presence/COPS • Police Body Cameras A DETAILED SCHEDULE OF OUR LOCAL, STATE, AND FEDERAL LEGISLATIVE ADVOCACY ACHIEVEMENTS CAN BE PROVIDED UPON REQUEST Townsend Public Affairs Overview Page 5 ABOUT TPA GRANT FUNDING ACHIEVEMENTS This table provides an overview of our grant funding achievements on behalf of our clients from local, state, and federal grant programs. These amounts represent grants secured through a competitive process and do NOT include any funds that were awarded to clients via formulas or related forms of funding entitlements. Policy Sector Local/State Funding Federal Funding All Sources Water $70.3 Million $1.8 Million $72.1 Million Transportation $124 Million $100.9 Million $224.9 Million Education $173.6 Million $22.2 Million $195.8 Million Parks and Recreation $74.6 Million $5.4 Million $80 Million Cultural Resources $94 .1 Million $7 Million $101.1 Million Housing and Development $340.9 Million $5.7 Million $346.6 Million Public Safety $19.6 Million $45 Million $64.6 Million TOTAL $897 Million $188 Million $1.08 Billion A DETAILED SCHEDULE OF OUR LOCAL, STATE, AND FEDERAL GRANT FUNDING ACHIEVEMENTS CAN BE PROVIDED UPON REQUEST Townsend Public Affairs Overview Page 6 ABOUT TPA CLIENT ROSTER GOVERNMENT AGENCIES: Ambrose Recreation and Park District Capitol Area Development Authority Central Basin Municipal Water District* City of Aliso Viejo* City of Anaheim* City of Antioch City of Bakersfield City of Berkeley* City of Brawley City of Brea* City of Buena Park* City of Calexico City of California City City of Carson* City of Chowchilla City of Citrus Heights City of Clovis City of Coachella City of Costa Mesa* City of Delano City of Dinuba* City of Duarte* City of El Monte* City of Emeryville* City of Fountain Valley City of Fowler City of Fresno City of Fullerton* City of Garden Grove City of Glendale City of Half Moon Bay* City of Hayward* City of Healdsburg City of Hesperia* City of Huntington Beach* City of Huron* City of Imperial* City of Indian Wells City of Irvine City of La Habra City of La Palma City of Laguna Beach* City of Laguna Niguel City of Laguna Woods City of Lomita City of Los Alamitos City of Mendota* City of Merced City of Mission Viejo* City of Oakland* City of Orange City of Orange Cove* City of Palm Springs City of Palo Alto* City of Parlier* City of Pismo Beach* City of Placentia* City of Reedley* City of Riverbank City of Rocklin City of San Jacinto City of San Juan Capistrano City of San Leandro* City of San Pablo* City of Santa Ana* City of Seal Beach City of Selma City of South El Monte* City of South San Francisco* City of Stanton* City of Tehachapi City of Torrance City of Tulare* City of Turlock* City of Villa Park City of Walnut Creek* City of West Hollywood City of Westminster City of Woodlake Concerned Coastal Communities Coalition* County of Imperial* County of Mariposa* County of Orange Desert Recreation District* East Orange County Water District* Fallbrook Public Utilities District* I-405 Coalition* Malaga County Water District Merced County Association of Governments* Mesa Water Municipal Water District of Orange County Newhall County Water District* North County Transit District* Orange County Clerk-Recorder Orange County Sanitation District* Orange County Transportation Authority Orange County Water District Orange Cove Fire Protection District Pinedale County Water District* Port of Hueneme* Port of Los Angeles Rancho California Water District South Coast Water District South Orange County Wastewater Authority Stanislaus Council of Governments Transbay Joint Powers Authority* Transportation Corridors Authority Tulare Regional Medical Center West Valley Water District* Yorba Linda Water District* PUBLIC EDUCATION: Alameda Community Learning Center Bay Area Coalition for Equitable Schools Centralia Elementary School District* Chabot-Las Positas Community College District Chawanakee Unified School District Coast Community College District* Cutler-Orosi Joint Unified School District* Emery Unified School District Envision Schools Guadalupe Union School District* Hawthorne School District Kings Canyon Unified School District* Lighthouse Community Charter School North Orange County Community College District Oakland Military Institute Oakland School for the Arts Ocean View School District Orange County Community College Legislative Task Force Merced Union High School District* Orange County Educational Arts Academy Orange County High School of the Arts Port of Los Angeles High School* Rancho Santiago Community College District* San Diego Children’s Museum Charter School Santa Ana Unified School District South Orange County Community College District Tustin Unified School District Vista Unified School District * denotes current client Townsend Public Affairs Overview Page 7 ABOUT TPA NON-PROFIT ORGANIZATIONS: Bolsa Chica Conservancy Bolsa Chica Land Trust Bowers Museum of Cultural Art Boys and Girls Club of Huntington Valley Boys and Girls Clubs of the Los Angeles Harbor Boys and Girls Club of the South Bay Build West Oakland California Association for Microenterprise Opportunities California Central Valley Horticulture Fountain California Commission for Jobs and Economic Growth California Indian Museum and Cultural Center California Space Authority Capital Unity Council Centennial Heritage Museum Center for Multicultural Cooperation Center for Water Education Chabot Space and Science Center Children’s Discovery Museum of San Jose Children’s Museum of Los Angeles Community Financial Resource Center Community Now* Computers 2 San Diego Kids* Conservation Corps Institute Corporation of America Council on Legal Education Opportunity Craft and Folk Art Museum Crystal Cove Alliance Dana Adobe Nipomo Amigos Discovery Science Center* East Bay Zoological Society (Oakland Zoo)* Economic Development Corporation of Mariposa County Friends of Oakland Parks and Recreation Fruitvale Development Corporation (Unity Council) Grand Vision Foundation Great Park Conservancy Great Park Corporation Habitot Children’s Museum Huntington Library and Botanical Gardens I.C. Jobs Institute for Advancing Unity Irvine Ice Foundation* Kidspace Children’s Museum Land Conservancy of San Luis Obispo County* Latino Health Access Los Angeles County Fair Association Los Angeles County Museum of Art Madera County Workforce Investment Corporation Mexican Museum/El Museo Mexicano Mission San Juan Capistrano Foundation Molina Healthcare Museum of Latin American Art Nehemiah Corporation of America Oakland Museum of California* Orange County Conservation Corps* Orange County Great Park Conservancy Orange County Great Park Corporation Peralta Hacienda Powerhouse Science and Space Center Pretend City Children’s Museum of Orange County Recording for the Blind and Dyslexic Sacramento River Cats Foundation San Diego Children’s Museum/Museo de los Ninos San Francisco Planning + Urban Research Association Santa Barbara Botanic Garden Santa Barbara Museum of Natural History Santa Barbara Zoo Sarbat Bhala* Sigma Beta Xi, Inc.* 16th Street/West Oakland Train Station Street Saint Vincent De Paul of San Diego Tehachapi Performing Arts Center Temescal/Telegraph Community Association Tiger Woods Foundation Umoja Community UNILAD Urban Tilth Veterans of Foreign Wars - Department of CA West Company Women’s Economic Ventures Yosemite/Mariposa County Tourism Bureau* PRIVATE SECTOR: Airship Ventures Allgeau Tech Assured Guaranty* ATS, Inc. Barry Swenson Builders Beachbody LLC Brentwood Real Estate Bridgepoint Education California Capital Group Caribou Industries Charter School Partners Chelsea Investment Corporation Cotti Foods Corporation Crown Castle Cura Solutions* Dana Capital Group Delaware North Companies Doctor’s Ambulance Emerald Fund, Inc. Flagship, Inc.* Forest City Enterprises Fulcrum Properties Future Estates, Inc. Get Ahead Learning Global Tel Link* GovDelivery, Inc. Granville Homes Great Circle Family Foods/Krispy Kreme Great Park Design Studio Greenland Property Management Griffin Structures, Inc. Gruma Corporation Headlands Reserve Hewlett Packard* Highland Fairview HMS Host H & S Ventures* Hudson News Jodika Enterprises, Inc. KB Homes MacGillivray Freeman Films Majestic Housing Meta Housing Moxie* Newport Medical Instruments, Inc. Newport Oncology and Healthcare, Inc. Ohana Growers* Off the Chain Omni Means One Santa Fe, LLC Purple Heart Patient Center* Rockpointe Corporation Sage Credit Corporation Sanderson J. Ray Development San Miguelito Partners Smarsh Southern California Edison Standard Pacific Homes Strategic Urban Development Alliance TALX Corporation TechVision21 Thomas Safran and Associates Triangle Owners Group Verizon W Power, LLC Worldwide Environmental Products YUM! Brands, Inc. * denotes current client Townsend Public Affairs Overview Page 8 THE TEAM Christopher Townsend, President • 35 years of funding advocacy and public policy experience and 19 years as the Founder and President of TPA • Provides strategic guidance and grant funding support for every client, including cities and counties • Has close relationship with Governor Jerry Brown dating back to 1974, including his tenure as Mayor of Oakland, where TPA served as his state advocacy and grant writing firm • Leverages a widespread network of relationships in Sacramento and Washington, DC with legislators, staffers, and funding agency officials • Promotes funding for public infrastructure projects, including facilities for water and sanitation, transportation, education, public safety, economic development, recreation, culture, and other community purposes Casey Elliott, State Capitol Director • 16 years of legislative and public policy experience • Extensive experience representing public agencies, having served as the primary lobbyist for numerous cities during his tenure at TPA • Expertise in the policy areas of municipal finance, RDA, State Budget, local control, and water resources • Widespread bi-partisan relationships with the Governor Brown Administration, Department of Finance, Members of the California Legislature, and staff Niccolo De Luca, Senior Director • 20 years of legislative and public policy experience, including serving as the Deputy City Administrator to Oakland Mayor Jerry Brown • Widespread bi-partisan relationships with Members and staff of the California Legislature, Governor Brown Administration, and relevant agencies • Responsible for securing millions in local, state, and federal grant funding awards for clients throughout California • Expertise in the policy areas of local government, employee pensions, parks and open space, housing, cannabis, and public safety Townsend Public Affairs Overview Page 9 THE TEAM Richard Harmon, Director • 18 years of legislative and public policy experience, ten of which have been focused on public agencies across California: o District 10 Director California Department of Transportation o Deputy Director for Legislative and Local Government Affairs California Department of Transportation • Extensive experience working in the Legislature and with Congress, as well in the Executive Branch • Widespread bi-partisan relationships with the Brown Administration, Members of the California Legislature, and staff • Expertise in the policy areas of transportation policy, planning, and infrastructure (including the State Transportation Agency, CTC, Caltrans), local government, sustainability, and economic development • Responsible for significant grant awards for local public agency clients throughout California James Peterson, Director • 19 years of legislative and public policy experience, including serving as a Legislative Assistant and Deputy State Director for US Senator Dianne Feinstein (CA) • Expertise in the policy areas of transportation, public lands, water resources, environment, energy, agriculture, border security, and tribal relations, as well as the federal appropriations process • Extensive bi-partisan relationships with congressional members and staff as well as state and federal agencies Cori Williams, Senior Associate • Nine years of legislative advocacy and public policy experience with local public agency clients located throughout California • Significant advocacy and grant writing experience on water policy and infrastructure funding needs • Secured millions in funding for local public agency clients, leveraging relationships with various California state agencies • Relationships with key Members of the California Legislature and staff Townsend Public Affairs Overview Page 10 THE TEAM Sharon Gonsalves, Senior Associate • Over a decade of experience in legislative advocacy and public policy • Widespread bi-partisan relationships with Members and staff of the California Legislature, and several agencies and departments including the Natural Resources Agency, State Water Resources Control Board, Department of Water Resources, and California Water Commission • Expertise in the policy areas of water resources and infrastructure, natural resources, transportation, and housing • Secured millions in funding for local public agency clients by leveraging relationship within the California Legislature and the Governor’s Administration Chelsea Vongehr, Associate • Seven years of grant writing and legislative advocacy experience • Secured major grant funding awards for public agencies throughout California from state, federal, and private grants • Provided grant funding services for numerous public agencies throughout California in the policy areas of education, housing and economic development, energy, parks and recreation, public safety, and transportation • Expertise in the policy areas of higher education, K-12 education, public safety, and housing and economic development Alex Gibbs, Associate • Seven years of public policy, legislative advocacy, and grant writing experience with the California State Legislature and local public agency clients across the state • Served as a member of the legislative staff in the California State Senate, both in a district office capacity and in the State Capitol • Secured millions of dollars in competitive grant funding for local public agency clients throughout California with specialized experience in parks and recreation and transportation policy • Extensive network of relationships with key members of the California Legislature, state departments, agencies, and staff throughout the state • Specialized experience in bill analysis, research, writing, and shepherding bills through the legislative committee process • Expertise in the policy areas of parks and recreation, public safety, labor relations, and transportation Townsend Public Affairs Overview Page 11 THE TEAM Gary Rogers, Associate • 10 years of experience as a grant writer on behalf of local public agency clients throughout California • Secured $17 million in funding for programs and projects of local public agencies throughout California • Extensive knowledge and experience with grant programs from local, regional, state, and federal government agencies, as well as nonprofit organizations and private foundations • Expertise in grant writing for several policy sectors, including: water resources, natural resources, parks and recreation, public safety, housing and economic development, arts and culture, education, and transportation Eric O’Donnell, Associate • Experience working with local public agency clients throughout California • Strong relationships with key Members and staff of the California Legislature, the Department of Parks and Recreation, and the California Natural Resources Agency • Secured significant funding wins in the areas of natural resources, water infrastructure, and transportation on behalf of clients • Expertise in the policy areas of local governance, water resources and infrastructure, parks and recreation, and natural resources Laura Kroeger, Associate • Six years of federal government affairs and public policy experience, including serving as a legislative staffer for US Senator Dianne Feinstein (CA) • Close relationships with key staff for numerous Members of Congress, as well as many federal agencies • Experience managing legislative activity, including bill analysis and research, particularly for federal funding opportunities • Experience with research, proposal development, and funding advocacy for various federal grant programs on behalf of local public agencies throughout California • Expertise in several federal policy sectors including: resources for veterans, education, water resources, environmental hazards, agriculture, foreign affairs, defense, and healthcare City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-419 Agenda Date:5/24/2017 Version:1 Item #:5a. ResolutionapprovingaconsultingservicesagreementwithTownsendPublicAffairsforgrantwritingservices onvariouscapitalimprovement,development,andsocialserviceprojectsforathree-yearterminanamount not to exceed $180,000, with an option to extend the agreement for a fourth year for an additional $60,000. WHEREAS,onApril13,2017,theCityissuedaRequestforProposalsforgrantwritingservicesonvarious City projects; and WHEREAS,bycloseoftheRequestforProposalsperiodonMay5,2017,theCityreceivedthreeproposals; and WHEREAS,afterreviewingtheproposalsbyastaffcommittee,itwasdeterminedthatTownsendPublic Affairswasbest-qualifiedbasedontheirpresentation,projectunderstanding,experiencewithsimilarprojects, and value; and WHEREAS,fundingfortheconsultingservicesagreementwithTownsendPublicAffairsareincludedasan assumptionintheintheCityofSouthSanFrancisco’sGeneralFundNon-Departmentaloperatingbudgetfor Fiscal Years (FY) 2017-2018 through FY 2019-20 and the optional fourth year of FY 2020-21. NOW,THEREFORE,BEITRESOLVEDbytheCityCounciloftheCityofSouthSanFranciscothattheCity CouncilherebyapprovesaconsultingservicesagreementwithTownsendPublicAffairsforgrantwriting services,inanamountnottoexceed$180,000,withanoptiontoextendtheagreementforafourthyearforan additional $60,000. BEITFURTHERRESOLVEDthattheCityCounciloftheCityofSouthSanFranciscoauthorizestheCity Managertoexecuteaconsultingservicesagreementforthegrantwritingservices,attachedheretoasExhibitA, inanamountnottoexceed$180,000,withanoptiontoextendtheagreementforafourthyearforanadditional $60,000. BEITFURTHERRESOLVEDthattheCityCouncilherebyauthorizestheCityManagertotakeanyother action consistent with the intent of this resolution that does not materially increase the City’s obligations. ***** City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 1 of 16 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and Townsend Public Affairs (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2017 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2020, with an option by the City of South San Francisco to extend the agreement for a fourth year to end on June 30, 2021, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $180,000, with an option by the City of South San Francisco to extend the agreement in an amount not to exceed $60,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 2 of 16 schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of pr oviding the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 3 of 16 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by this Agreement N/A. Reimbursable expenses shall not exceed N/A. Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit ____. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. . 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 4 of 16 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 5 of 16 the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for a ny and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 6 of 16 activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self -insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 7 of 16 expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 8 of 16 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 9 of 16 b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 10 of 16 all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 11 of 16 Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 12 of 16 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 13 of 16 the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 14 of 16 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Mike Futrell, City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 15 of 16 Christopher Townsend Townsend Public Affairs 300 Frank H Ogawa Plaza Suite 204 Oakland, CA 94612 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. Consulting Services Agreement between [Rev:11.14.2016] May 24, 2017 City of South San Francisco and Townsend Public Affairs Page 16 of 16 CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ City Manager NAME: TITLE: Attest: _____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729962.1 EXHIBIT A SCOPE OF SERVICES The City of South San Francisco is entering into an agreement with Townsend Public Affairs (Consultant) to provide grant writing services for various capital improvement, development, and social service projects for three years, with an option by the City to extend the agreement for a fourth year. Consultant shall provide the following State, Federal and private corporate or non-profit foundation grant writing services to the City, including but not limited to: 1. Funding Needs analysis: The Consultant shall conduct an orientation with the City immediately following the execution of the contract. The orientation will be used to identify and educate the Consultant regarding the issues of the City and will be carefully tailored to satisfy the needs of the City to secure maximum success in both legislative and funding objectives. The Consultant shall meet with appropriate City staff to identify both funding and legislative needs. 2. Grant Research and Identification: After the needs analysis, the Consultant shall conduct grant research according to the issues most pertinent to the City. The Consultant shall us its list of contacts at pertinent funding agencies to research funding opportunities as well as specially paid for grant research tools. 3. State, Regional and Local Policy Research: The Consultant shall conduct state, regional and local policy research, inform the City of relevant policies, develop advocacy materials, and assist the City with local positions. 4. Development of a Funding Strategy: The Consultant shall aggressively act to obtain funding for the City’s projects. The Consultant shall develop a project funding agenda including, but not limited to, identification of priority projects and programs for City, outline multiple funding options for each project and program, and develop a comprehensive timeline for individual project. 5. Grant Proposal Development: The Consultant shall draft proposals on behalf of the City using information gained from the onboarding process as well as follow up meetings with City staff. The Consultant shall craft applications that align with the respective funding agency’s priorities and will work with the City to obtain additional information as needed. 6. Advocate on Behalf of Grant Applications: The Consultant shall serve as a liaison between the City and funding agencies through the use of strong relationships with funding agency officials. The Consultant shall ensure that the City’s application(s) are aligned with the goals of the specific grant and that the applications are well-crafted and well-positioned for funding. The Consultant will also draft letters of support for signature by pertinent legislators and will submit such letters to the funding agency for consideration. 7. Manage and Submit Grant Applications: The Consultant shall guide the City regarding submissions of grant requests, assist in preparing submissions, letters of support, and other supporting materials. 8. Monitor and Track Funding Opportunities: The Consultant shall communicate with relevant designated staff to keep the City appraised of grant opportunities and submissions. The Consultant will provide funding opportunity matrix updates and activity reports to City staff as requested. The Consultant will develop a matrix for City staff to use that will contain status of potential funding opportunities, expenditure status of grants received, and a list of completed grants that have been closed out. The Consultant shall participate in monthly or periodic meetings of the Grants Committee to review and discuss the matrix and the status of potential grants and existing grants. The Consultant will attend pre-proposal conferences, webinars and email distributions from funding agencies to provide leads for new funding opportunities. 9. On Call Grant Research: The Consultant shall be available to conduct on-call research as needed. This may include funding opportunities that were not originally needed during the onboarding process as well as time-sensitive funding opportunities for the City. 10. Debrief with Funding Agencies: As needed, the Consultant shall secure debriefings via telephone or in-person with the respective funding agency to determine why the grant application was not successful. The Consultant shall also debrief the City on this post- evaluation and provide suggestions for future grant cycles. 11. Maintain Relationships with Other Organizations: The Consultant shall continuously coordinate and cooperate with other organizations and firms having similar legislative objectives as the City. When appropriate, stakeholder coalitions and regional partnerships may be helpful to meet the City’s goals. 12. Build Coalitions: The Consultant shall coordinate and cooperate with other organizations and firms having similar legislative objectives as the City. The Consultant shall work with interest groups, associations, agencies and others to develop a coalition of interest in support of the City’s positions as directed and when appropriate. 13. Prepare and File All Required Reports: The Consultant shall prepare and file all applicable Fair Political Practices Commission, lobbying documents and reports within all applicable deadlines. EXHIBIT B COMPENSATION SCHEDULE EXHIBIT C INSURANCE CERTIFICATES [OPTIONAL] EXHIBIT D FORM 590 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-400 Agenda Date:6/14/2017 Version:1 Item #:6. ReportregardingaresolutionapprovingaconsultingservicesagreementtoAGSGeoSpatialLLCfor GeographicInformationSystemsservicesforathree-yearterminanamountnottoexceed$450,000and authorizing the City Manager to execute said agreement.(Tony Barrera, Information Technology Manager) RECOMMENDATION ItisrecommendedthattheCityCounciladoptaresolutionapprovingaconsultingservicesagreement withAGSGeoSpatialLLCforGeographicInformationSystems(GIS)servicesforathree-yeartermin an amount not to exceed $450,000 and authorizing the City Manager to execute the agreement. BACKGROUND/DISCUSSION TheSouthSanFranciscoInformationTechnology(IT)DepartmentissuedaRequestforProposal(RFP)for GISservicesMarch31st,2017.TheRFPwaspostedontheCity’swebsiteandwasemailedto16companies providingGISservices.TheITDepartmentreceivedsevenresponses.Ofthoseresponses,staffselectedfourto move on to the interview portion of the RFP. They were: ·AGS GeoSpatial LLC ·Farallon Geographics Inc. ·Geographic Technologies Group ·Interwest Consulting Group. TheywereselectedbasedoncompletenessoftheproposalandcriteriaoutlinedintheRFP,including experience, personnel, approach and vision, references, cost, and quality. Thefourconsultantswereinterviewedbyanevaluationpanelcomprisedoffourindividuals,oneexternalIT representativefromFosterCity’slocalgovernment,oneassociateplannerfromEconomicCommunity DevelopmentDepartment,andtwoSouthSanFranciscomanagersfromtheFireDepartmentandPublicWorks, thatrequireGISservices.Thepanelevaluatedeachconsultantbasedonfourcriterialistedbelowandweighted each value accordingly: ·Qualifications and Experience - 20% ·Approach and Vision - 20% ·Fit (Ability to meet City’s requirements) - 30% ·Cost - 30% AGSGeoSpatialLLCisthehighestratedfirm.SeeAttachment1.AGSGeoSpatialbringsalmosttwodecades ofmunicipalGISexperience.Theyhavein-depthknowledgeoftheexistingGISsystems,integrations,and otherenterprisesoftware,withaproventrackrecordandacompetitiveandstreamlinedfeestructure.The assignedpersonnel,JustinAnderson,willbededicatedsolelytothecontractwiththeCityofSouthSan Francisco. Please see Attachment 2 for AGS GeoSpatial’s company profile. City of South San Francisco Printed on 5/31/2017Page 1 of 2 powered by Legistar™ File #:17-400 Agenda Date:6/14/2017 Version:1 Item #:6. FUNDING Fundingforthethree-yearcontractnottoexceed$450,000iscurrentlyappropriatedintheITDepartment Fiscal Year 2017-2018 Proposed Budget. CONCLUSION StaffrecommendsCityCounciladopttheresolutiontoapprovetheconsultingagreementwithAGSGeoSpatial for a three-year term in an amount not to exceed $450,000 for GIS services. Attachments: 1.Evaluation Panel Scores 2.AGS GeoSpatial Company Profile City of South San Francisco Printed on 5/31/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Information Technology Department Evaluation of GIS Consulting Services Combined Scores Selection Criteria Total Points Possible AGS GeoSpatial Farallon Geographics Geographic Technologies Group Interwest Consulting Group Qualifications and Experience 80 73 58 67 72 Approach and Vision 80 74 64 68 73 Fit 120 111 89 95 98 Cost 120 113 64 94 96 Total 400 371 275 324 339 Evaluators: Fire Department - Disaster Prepareness Manager City Associate Planner - ECD Planning Public Works - Maintenance Program Manager City of Foster City - IT Systems Administrator AGS GeoSpatial LLC City of South San Francisco Proposal for GIS Consulting Services Company Profile Founded in 2017, AGS GeoSpatial is a newly formed company that draws on the significant and extensive staff experience in providing GIS solutions to local government. Based in Texas, company staff have over 19 years of experience delivering GIS and related IT services to municipal governments in the San Francisco Bay Area. AGS GeoSpatial staff has extensive skills and experience throughout the GIS field covering project management and implementation, application development, database design and development, cartographic production, mobile data collection, user training and documentation. The company provides expertise and support in various aspects of the ESRI software platform including but not limited to ArcGIS Desktop, ArcGIS Server, ArcSDE, ArcGIS online, and ArcPad. In addition to GIS technology, AGS GeoSpatial can leverage experience in the following areas to provide consulting services for customers: Citizen Engagement platforms, permitting software systems, CMMS and asset management software, SQL programming, desktop and web application development, and system integrations. The company believes in helping customers leverage their technology investments to limit costs while maximizing benefit. AGS GeoSpatial can provide the services that will enable customers to utilize GIS and related systems to help to make well informed decisions and provide excellent customer service. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-401 Agenda Date:6/14/2017 Version:1 Item #:6a. ResolutionapprovingaconsultingservicesagreementwithAGSGeoSpatialLLCforGeographicInformation Systemsservicesforathree-yearterminanamountnottoexceed$450,000andauthorizingtheCityManager to execute agreement. WHEREAS,theCityofSouthSanFrancisco(“City”)publishedaRequestforProposals(RFP)forGeographic Information System (GIS) services on March 31, 2017; and WHEREAS,sevenvendorssubmittedtimelyproposals,andfourvendorswereinterviewedbyanevaluation panel; and WHEREAS, the evaluation panel determined that AGS GeoSpatial LLC would best serve the City’s needs; and WHEREAS,bothpartiesnowwishtoenterintoaConsultingServicesAgreement,wherebyAGSGeoSpatial LLC will provide GIS services to the City of South San Francisco; and WHEREAS,fundingforthethree-yearcontractnottoexceed$450,000iscurrentlyappropriatedintheIT Department Fiscal Year 2017-2018 Proposed Budget. NOW,THEREFORE,BEITRESOLVEDbytheCityCounciloftheCityofSouthSanFranciscothattheCity CouncilherebyapprovesaConsultingServicesAgreementforGISserviceswithAGSGeoSpatialLLCinan amount not to exceed $450,000, attached hereto as Exhibit A and incorporated herein. BEITFURTHERRESOLVEDthattheCityManagerisherebyauthorizedtoexecuteaConsultingServices AgreementforGISserviceswithAGSGeoSpatialLLCinanamountnottoexceed$450,000,onbehalfofthe City of South San Francisco, subject to approval as to form by the City Attorney. BEITFURTHERRESOLVEDthattheCityManagerorhisdesigneeisherebyauthorizedtotakeanyother actions consistent with the intent of this resolution that do not materially increase the City’s obligations. ***** City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 1 of 16 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND AGS GEOSPATIAL LLC THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and AGS GeoSpatial (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2017 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2020, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date (“Initial Term”). The City, in its discretion, has the option to extend this Agreement for two 1-year extensions (“Extension Term”).If the City elects to exercise an option to extend, the City will provide written notice sixty (60) days prior to the expiration of the Initial Term or the first Extension Term The work contemplated pursuant to this Agreement must be completed during the Initial Term (or the Extension Term) unless this Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 2 of 16 Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $450,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant’s signature. Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 3 of 16 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. Expenses are not chargeable to the City. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non- California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. . 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 4 of 16 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 5 of 16 the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 6 of 16 activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 7 of 16 expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 8 of 16 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 9 of 16 b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 10 of 16 all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 11 of 16 Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 12 of 16 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 13 of 16 the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 14 of 16 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Tony Barrera ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 15 of 16 Consultant: AGS Spatial Justin Anderson 7131 Wildgrove Avenue Dallas, TX 75214 City: Tony Barrera, IT Manager City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. Consulting Services Agreement between [Rev:11.14.2016] 05/10/2017 City of South San Francisco and AGS GeoSpatial Page 16 of 16 CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ City Manager NAME: TITLE: Attest: _____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2798829.1 EXHIBIT A SCOPE OF SERVICES • GIS Data Development Services – This may include digitizing, geocoding, field collection; GPS field collection, automated vectorization, line tracing, data entry, data validation, document/image management and any other data creation tasks that may be necessary to support the City of South San Francisco GIS Database Development. • GIS Data Integration Services – This may include the development of processes, scripts and workflows necessary to integrate the City of South San Francisco GIS Database into any one of the many information systems in use by the City of South San Francisco today or in the future. The selected consultant will be required to provide the City of South San Francisco with all source code, modules and libraries used to develop any application developed under the resulting Annual Service Agreement. • GIS Application Development Services – This may include the development of task specific tools within or external of the GIS. The selected consultant will be required to provide the City of South San Francisco with all source code, modules and libraries used to develop any application developed under the resulting Annual Service Agreement. • GIS Web Development Services – This may include the development, deployment and tuning of websites for the Internet and Intranet. These websites may or may not be used to deliver map content, but will be used to directly or indirectly support the City of South San Francisco GIS Database. The selected consultant will be required to provide the City of South San Francisco with all source code, modules and libraries used to develop any application developed under the resulting Annual Service Agreement. • GIS Database Design and Development Services – This may include the development and testing of GIS database schemas, relationships and topologies. The selected consultant will be required to provide the City of South San Francisco with all source code, modules and libraries used to develop any application developed under the resulting Annual Service Agreement. • GIS Training Services – This may include the development of City of South San Francisco specific training sessions in the use of GIS functionality. This training may vary from the use of common GIS Extensions to the use of vendor developed tools and functionality. Any training materials developed to support tasks resulting from this Annual Services Agreement will be provided to the City of South San Francisco. • Project Management – This may include leading meetings with department executives, providing insight and technical expertise related to all GIS applications, integrations, security and design. • Hours of Service – The consultant is expected to be available 8 hours a day, 40 hours a week Monday through Friday, and on call as necessary. Consultant shall be on-site one week per month. EXHIBIT B COMPENSATION SCHEDULE EXHIBIT C INSURANCE CERTIFICATES [OPTIONAL] EXHIBIT D FORM 590 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-458 Agenda Date:5/24/2017 Version:1 Item #:7. Reportregardingaresolutionapprovingthenoticingofapublichearingtoreceivecommentconcerning establishmentoftheAntoinetteLaneundergroundutilitiesdistrict(CIPprojectno.st1702).(SamBautista, Principal Engineer, and Kathleen Phalen, Swinerton Management & Consulting) RECOMMENDATION ItisrecommendedthattheCityCouncilconsiderestablishinganundergroundutilitiesdistrictalong AntoinetteLaneanddirectstafftosetapublichearingforJuly12,2017andsendnoticetoaffected property owners and utilities of the public hearing on the proposed district. SUMMARY ThefollowingisadescriptionoftheconceptualplanfortheproposedAntoinetteLaneUndergroundUtilities District(UUD),whichwillbepresentedforthebenefitofCityCouncil,propertyowners,andthegeneral public.IftheproposeddistrictmeetstheCity’sintent,itisrecommendedthattheCityCouncildirectstaffto issuea30-daynoticeforaJuly12,2017publichearingtopropertyownersandcompanieswithoverhead powerorcommunicationutilitieswithintheplanneddistrict.ApublichearingisrequiredbeforetheCity Council may introduce an ordinance establishing the new district. BACKGROUND UnderCaliforniaPublicUtilitiesCommission(CPUC)Rule20A,PG&EallocatestotheCityalittleover $200,000peryearofworkcreditsforundergroundingofoverheadutilities.AsofJune2016,theCityhas amassedabalanceof$6,375,132,andwiththeexpectedallocationofanadditional$200,000inJune2017,will haveover$6,500,000.In2016,theCityestablishedtheSpruceAvenueUUD,atanestimatedcommitmentof $3,000,000ofitsRule20Aworkcredits,leavingabalanceofapproximately$3,500,000foradditionalUUD projects.TheCitycanalsoborrowagainstfiveyearsoffutureallocations’worthofabout$1,000,000,yielding over$7,575,000inworkcredits.PG&EplacedtheSpruceAvenueUUDintoitsfundingqueueinNovember 2016 and the Utilities should begin design in fall 2017. ToaidintheselectionoffutureUUDs,theCitydevelopedaprioritylistthatincludedAntoinetteLane.Thisis becauseitadjoinstheCentennialTrail,apublicrecreationarea,andfrontstheplannedCommunityCivic Campus,acivicarea.TheestimatedcommitmentofRule20AworkcreditsforAntoinetteLaneis$2,000,000, anamountwithintheCity’savailablebalance.TheCitysubsequentlyincludedtheAntoinetteLaneUUD projectinitsFiscalYear(FY)2016-17CapitalImprovementPrograminordertoinitiatethedistrict establishment. InestablishedUUDs,theUtilityCompanies(PG&Epower,AT&Ttelephone,andComcastcable)paythecost ofmovingoverheadelectricpowerandcommunicationlinestoundergroundtrenchesinpublicrights-of-way and/oreasements.Pole-mountedequipment,suchasswitchesandtransformers,aremovedtoutilitycabinets placedonsidewalkpads.Newpropertyservicelateralsareinstalledundergroundfromthedistributionlines intoeachpropertyandconnectedatnewservicepanels,whicharetypicallymountedontheoutsideof buildings.Anyutilitypole-mountedstreetlightsmustbereplacedbytheCity.See“WhatYourCommunity ShouldKnow…Rule20A”(Attachment1)foracomprehensivedescriptionofthepurpose,criteria,City City of South San Francisco Printed on 5/31/2017Page 1 of 4 powered by Legistar™ File #:17-458 Agenda Date:5/24/2017 Version:1 Item #:7. requirements, and a general timeline of the milestone steps of PG&E’s Rule 20A program. DISCUSSION AntoinetteLaneisarelativelyshortpublicstreetlocatedoneblockeastofElCaminoRealandruns1,270feet fromoneblocksouthtooneblocknorthofChestnutAvenue.ItisadjacenttoasegmentoftheCity’s CentennialTrailandwillprovideentrancetotheCity’snewCommunityCivicCampus.Itcurrentlyservesthe SafewayShoppingCenter,PetClub,andtwoapartmentbuildings.Thereare11utilitypolesalongAntoinette Lane,butonlythetwoapartmentbuildingsandPetClubhaveactiveoverheadservices.Theproposeddistrict boundariesextendtoElCaminoRealtotakeinanadditional4-polespur,whichservestheSouthCityCar WashonElCaminoReal.TherearecurrentlynooverheadutilitiesontheeastsideofthissectionofElCamino Real. TherearefourstreetlightsmountedonutilitypolesalongAntoinetteLanethattheCitywillneedtoreplace fromitsownfunds.ThreeoftheseareinthenorthernsegmentinfrontoftheplannedCommunityCivic Campus.Newstreetlightcostsincludingthedesign,foundations,poles,conduits,andwiringareabout$15,000 perlight;thetotalreplacementcostwouldbeabout$60,000.Aphotometricanalysis,whichshouldbeincluded inthedesigntoconfirmthereplacementlightingwillmeetcurrentstandards,mayresultindifferentlight spacingandquantities.StreetlightreplacementwillbecoordinatedwiththeCommunityCivicCampusproject to develop a streetscape theme for all streetlights on Antoinette Lane north of Chestnut Avenue. WhentheCityestablishesanundergroundutilitydistrict,itissettingtheboundariesofanareawhereexisting overheadutilitiesmustberemovedandnonewoverheadutilitiesmaybeinstalled.Seeattachedproposed districtboundarymap(Attachment2).IftheCityestablishesthedistrictinaccordancewithCPUCRules20A and32,thenPG&E,AT&T,andComcastareresponsibleformostoftheprojectcosts.TheRule20A,Rule32, and SSFMC 13.16 requirements for utility district establishment are described below. 1.The City consults with PG&E, AT&T, and Comcast. StaffrepresentativeshaveconsultedwiththePG&ERule20Aliaisonseveraltimesandwalkedthefull extentofproposedAntoinetteLaneUUDwithrepresentativesofPG&E,AT&T,andComcastto evaluate its suitability, estimate costs, and form up the proposed boundaries. 2.TheCityCouncilholdsapublichearingtoassessthepublicbenefitofestablishingautility underground district. SSFMC§13.16.020authorizestheCityCounciltoholdpublichearingstoascertainwhetherpublic necessity,health,safety,orwelfarerequiresremovalofoverheadutilitiesandtheunderground installationofthosefacilities.Section13.16.020furtherrequiresthattheCitynotifyallaffected propertyownersandutilitycompaniesbymailatleast30dayspriortothepublichearing.Attachedto thisreportisasuggestednoticeforapublichearingtobeheldonJuly12,2017todescribetheproposed UUD and undergrounding process. 3.TheCityCouncildeterminesthatundergroundingisinthegeneralpublicinterestforoneormoreofthe following reasons: a.Undergroundingwillavoidoreliminateanunusuallyheavyconcentrationofoverheadelectric facilities; b.Thestreetorright-of-wayisextensivelyusedbythegeneralpublicandcarriesaheavyvolume of pedestrian or vehicular traffic; c.Thestreetorright-of-wayadjoinsorpassesthroughacivicareaorpublicrecreationareaoran City of South San Francisco Printed on 5/31/2017Page 2 of 4 powered by Legistar™ File #:17-458 Agenda Date:5/24/2017 Version:1 Item #:7. area of unusual scenic interest to the general public; and d.The street or road or right-of-way is an arterial street or major collector. TheadjacentCentennialTrailandtheplannedCommunityCivicCampussatisfythefourthcriterionand soAntoinetteLanewillqualify.Thefirstandsecondcriteriamayalsobeappliedbutthisisnot necessary to demonstrate district eligibility. 4.TheCityCouncilacknowledgesthatwheelchairaccessisinthepublicinterestandhasbeenconsidered as a basis for defining the boundaries of the proposed Antoinette Lane Underground Utility District. Asreplacingtheutilitypoleswithasmallernumberofcarefullyplacedstreetlightandutilitycabinets andrepairingthesidewalkswillimprovewheelchairaccess,theCityCouncilmaymakethis acknowledgement. 5.TheCityCouncilholdsapublichearing,thenadoptsanordinanceestablishinganundergroundutility district ordering removal of overhead utilities and the installation of such utilities underground. InaccordancewithSSFMC13.16.030andRule20A,if,afterthepublichearing,theCityCouncilfinds thatestablishingtheundergroundutilitydistrictisinthegeneralpublicinterest,theCityCouncilmay thenadoptanordinanceestablishingthedistrictboundaries.Thisordinancemustrequireremovalofall overheadelectricandcommunicationsfacilities,retrofitallpropertiestoreceiveundergroundservices withinthedistrict,authorizePG&Etodiscontinueoverheadservice,andfixatimewithinwhichsuch workmustbedone.Rule20A(3)allowstheCityCounciltodirectPG&EtouseCitycreditstopayfor upto100feetofpropertyundergroundelectricservicelateralsandupto$1500perserviceforelectric panelconversionsperaffectedpropertywithinthedistrict.Staffrecommendsthisuseofcreditsrather than requiring individual property owners to bear this cost. PG&EwillputtheestablishedAntoinetteUUDintoaqueue(waitinglist)ofallqualifiedprojectsinitsservice area.Therearenowapproximately124activeUUDprojectsinPG&E’sserviceareaofwhich54areinthe planningstageaheadoftheproposedAntoinetteLaneUUD,whichcanbeseenonthefollowingwebsite: https://www.pge.com/includes/docs/pdfs/myhome/customerservice/energystatus/Rule20A.pdf.Ittakesabouta yearforprojectstorisetothetopofthequeue,atwhichtimetheutilitycompaniesbegindesigningtheir undergroundfacilities.However,asdescribedbelow,ifthisprojectweretobesubstitutedfortheSpruceAve UUDinthequeuetofacilitatecoordinationwiththenewCommunityCivicCampus,itswaitingperiodwould bereducedtoaboutthreemonths.Whiletheprojectisinthequeue,theCityandtheutilitieswilldesignatea LeadAgentfortheprojecttocoordinatetheproject,mergeeachutility’sdesignintoasingleplan(knownas thejointtrenchcomposite),andapportionthecastsharetoeachutilityto(knownas“FormB”).Whilethe LeadAgentmaybetheCity,PG&E,oroneofthecommunicationsutilities,staffrecommendsthattheCity assumetheroleinordertoreducethedurationoftheprojectbyaboutayear.Theutilitieswillreimbursethe Citytheirshareofthecoststocompletethetechnicaldocuments,includingthejointtrenchcompositeand Form B. Rule20Aprojectstypicallytakeaboutfivetosevenyearstocomplete(fromplanningthroughconstruction). PreliminaryplanningfortheAntoinetteLaneUUDhastakenaboutayear,andtheactualdistrictestablishment byCityordinancewilltakeahalfyear.Oncethedistrictisestablished,itwouldtypicallygointoaqueueforan additionalyeartoallowtheutilitycompaniestoarrangefundingandscheduletheirdesigners.However,ifthe CitydirectsPG&EtosubstitutethepriorityofSpruceAvenueforAntoinetteLaneinthequeueranking,this wouldexpeditetheschedulebyninemonthssuchthattheUtilitiesshouldbereadytostartdesignoftheir facilitiesinfall2017.ThiswoulddelaytheSpruceAveUUDschedulebythesesameninemonths.Itis recommendedthattheCityengageadesignengineernowtobeginlayoutofthejointtrenchlocationtoassist City of South San Francisco Printed on 5/31/2017Page 3 of 4 powered by Legistar™ File #:17-458 Agenda Date:5/24/2017 Version:1 Item #:7. recommendedthattheCityengageadesignengineernowtobeginlayoutofthejointtrenchlocationtoassist theUtilitiesintheirdesigns.TheCity’sdesignerwillfinishthedesigneffortbyincorporatingtheUtility’swork intotheJointTrenchcompositesothattheprojectwouldbereadytobidinspring2018.Constructionofthe underground facilities and service connections will then take a year (completion estimated for spring 2019). FUNDING TheCityreceivesapproximately$200,000ofworkcreditsfromPG&Eeachyearandshouldhaveaccumulated abalanceofalittleover$6,500,000byJune2017.Theseworkcreditsrepresentapromisetodoworkrather thanagrantandarenotfundsdepositedwiththeCity.TheCityhastheoptionofborrowinganotherfiveyears offuturecreditstoraisetheavailablebalancetoabout$7,575,000.Therefore,theCityhasaccesstosufficient creditsforboththeSpruceAvenueUUD(~$3,000,000)andtheAntoinetteLaneUUD(~$2,000,000).In addition, the City has budgeted $117,000 in funds in the FY 2016-17 CIP for project management. CONCLUSION The proposed Antoinette Lane UUD is on the City’s priority list of potential future projects and was programmed into the FY 2016-17 CIP to allow planning for its establishment. Undergrounding the overhead utilities will improve the appearance and safety of this area adjoining the Centennial Trail, a public recreation area, and fronting the planned Community Civic Campus, a civic area. Consequently, staff recommends that the City Council initiate the process to establish an underground utility district on the Antoinette Lane by directing staff to mail notice of a public hearing to affected property owners and utilities. Setting the public hearing date for the regular City Council meeting of July 12, 2017 will allow for the required 30 day advanced notice. Attachments: 1.PGE Rule 20A What Your Community Should Know 2.Antoinette UUD Notice Boundary Map City of South San Francisco Printed on 5/31/2017Page 4 of 4 powered by Legistar™ What Your Community Should Know... Donna Pontrello, Rule 20A - Program Liaison 210 Corona Road, Petaluma, CA 94954 / p. 707-775-7378 e. D2PK@PGE.com The Converting of Overhead Facilities to Underground Facilities Revised: September 1, 2012 What Your Community Should Know About Rule 20A The Conversion of Overhead Facilities to Underground Facilities What is Rule 20A – The Rule 20A Tariff Program was established by the CPUC in 1967 and requires that PG&E allocates work credits to all cities and counties each year, to be used exclusively for the conversion of overhead facilities to underground facilities. Funding – Work credits, monetary based units, are used to distribute the Rule 20A Project Funding. The amount of work credit a community accumulates is currently based on the number of electric meters in the community. Each utility, PG&E, phone and cable, must borrow money to build the project and the costs are reflected in the utilities’ rate base when the project is completed. Since all ratepayers pay for the cost of these projects, the project must benefit the general public. Qualifications – Rule 20A projects may qualify for one or more of the following reasons: 1. Such undergrounding will avoid or eliminate an unusually heavy concentration of overhead electric facilities; 2. The street or road or right-of-way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic; 3. The street or road or right-of-way adjoins or passes through a civic area or public recreation area or an area of unusual scenic interest to the general public; and 4. The street or road or right-of-way is considered an arterial street or major collector as defined in the Governor’s Office of Planning and Research General Plan Guidelines. Your Community Resolution/Ordinance – Every community must adopt a resolution or ordinance that creates an underground district in the area in which both the existing and new facilities are and will be located which must include the following; 1. That all existing communication and electric distribution facilities in such district shall be removed, 2. That each property served from such electric overhead facilities shall have installed in accordance with PG&E’s rules for underground service, all electrical facility changes on the premises necessary to receive service from the underground facilities of PG&E as soon as it is available, and 3. Authorizing PG&E to discontinue its overhead service. The resolution or ordinance must include the boundary map and a list of affected property owners. The boundary should include all parcels (regardless if they are already undergrounded) on both sides of the street. The interpretation of the tariff states that if the property is currently served from a pole located within the proposed district, then the entire parcel needs to be included. pg. 2 The Converting of Overhead Facilities to Underground Facilities Revised: September 1, 2012 Boundary Instructions: - Full parcels should be included in the drawing of the boundary. - Parcels served from a pole out of the district may be excluded (including backyard feeds). - Parcels with more than one structure may be split ONLY if the structures to be excluded on the parcel are not fed from the poles within the district. - Structures with a service point that exceeds 100’ must still be included and undergrounded. - Any variance request from the above instructions may be submitted to PG&E for consideration. Acknowledge that wheelchair access is in the public interest and will be considered as a basis for defining the boundaries of projects that otherwise qualify for Rule 20A under the existing criteria set forth in Section A(1)a in the Electric Rule No. 20 Tariff. Prior to the hearing to pass the resolution or ordinance, it is advisable to hold a public informational meeting, especially if the property owner is required to bear any costs in the project. All affected property owners must be notified of the hearing in order to pass the resolution or ordinance. Environmental Issues (cultural resources, endangered species, contamination, etc.) – The community should send a boundary map of the proposed district to the governing agent responsible for monitoring groundwater contamination and other environmental issues in the area to determine if the district has any potential problem sites. This contamination information and other environmental information should be discussed prior to the boundary walk for consideration when establishing the district boundaries and determining who will act as the lead agent on the project. It is the community’s responsibility to mitigate any environmental issues that could impact the underground conversion prior to trenching or to act as the lead agent and mitigate the issue during trenching. If a utility is trenching and an environmental issue is encountered, the utility will stop work and not proceed until the community has mitigated the problem to the utilities’ satisfaction. Project Initiation – When initiating a Rule 20A project, the community should provide, to each utility’s designated contact, a one-sheet parcel map showing the proposed boundaries of the project. If the utilities are familiar with the proposed area and believe that it does qualify under the Rule 20A Tariff, then the process proceeds to a joint utility and community boundary walk to accomplish the following: 1. Verify that the project qualifies under the Rule 20A Tariff; 2. Determine the potential operational and other impacts (possible riser pole location sites) of the proposed boundary and suggest modifications if necessary; pg. 3 The Converting of Overhead Facilities to Underground Facilities Revised: September 1, 2012 3. PG&E determines whether the community allocation account has adequate credits to move forward on the project. 4. After the boundary walk where specific boundaries have been mutually agreed upon, the Community proceeds to pass a resolution or ordinance designating the project as a Rule 20A. Passage of the resolution or ordinance can not occur prior to consultation with the utilities. Lead Agent – The lead agent coordinates project planning meetings, is responsible for preparation of the joint trench composite and Form B and for constructing the underground trench. Joint Trench Composite: is a drawing that combines each utility’s substructure requirements into one drawing to be used by the trench constructor. Form B: is the document that details the cost sharing of the trench installation. Typically, PG&E or the phone company will take the responsibility for leading the project. However, occasionally, the community may choose to take the lead. If a community takes the lead role and the administrative costs associated with leading the effort, the community cannot be reimbursed these costs by the utilities. Examples of administrative expenses which are not reimbursable are: project management billing preparation contract administration (except as directly related to composite preparation) Billing Administration: The lead agent is required to pay the contractor and then submit for reimbursement to the other joint trench participants. The utilities will not reimburse the community’s contractor directly. Reimbursable Expenses – The community’s costs associated with preparing the Form B and the joint trench composite are reimbursable to the community as equally shared costs by all trench participants (including the community if they own the streetlights). Trench Participation – Should the community decide to include their facilities in the joint trench, either for private street lights, street light additions or to include conduit for fiber- optics, etc. they can incur anywhere from 10% to 100% of related costs. Only certain facilities can be placed in a joint utility trench, please check with the project manager for detailed information. Streetlights – If the community owns the streetlight system and wants to place their facilities in the joint trench, they must contribute to the joint trench cost. If the streetlights are owned by PG&E, conversion of the streetlight system is covered by the allocation on a one for one basis. If the community adds streetlights or moves the light locations, they will incur a cost. Options for street lighting include leaving the lights on existing poles, having pg. 4 The Converting of Overhead Facilities to Underground Facilities Revised: September 1, 2012 PG&E install standard steel poles or having the community pay for decorative poles. Each option comes with different costs to the community and changes to the streetlight rate should be discussed in detail with the project manager and service-planning representative for the area. The community will be asked to complete an “option” form to communicate their choice. See the attached Letter of Streetlight Agreement for more detail. Community Owned Facilities and Drawings – It is the responsibility of the community to provide the trench lead agent with acceptable drawings showing community owned facilities such as sewer, water and storm drains if applicable. If these drawings are not available, or are of inadequate detail, it will then be the community’s responsibility to produce and provide the lead agent with this information so a composite drawing can be completed. Placement of Substructures – The community is required to provide suitable real estate for underground and pad mounted equipment. If there is a potential for road improvements or changes in the future, the utility design will be based on the future road improvements/ alignment or width. The community will be required to provide suitable real estate for underground and pad mounted equipment based on the projected future improvements. It is also the community’s responsibility to complete any necessary survey work necessary to determine whether substructures can be located within the franchise area. It is also the community’s responsibility to provide any survey work necessary to identify existing and/or future road alignment, right of ways and/or property lines. If additional land rights are required, the utilities will create the right of way document, but the community is responsible for obtaining property owner signatures and providing compensation, if required. Provide any grading or engineered retaining walls required for substructures and the trenching utility with adequate staking to set equipment when final grade elevations are changing (typically on projects associated with road widening or road improvements). The community will be required to sign off on each installation location to verify that the equipment has been set to the proper elevation. If the elevation of this equipment needs to be adjusted at a later date, the community will be financially responsible for the cost of these elevation adjustments. The utilities will reimburse the community for their survey costs only if they contract this work. Pad Mounted Equipment – PG&E’s standard equipment installation is pad mounted equipment (transformers, switches, etc). If a customer or the community wants subsurface equipment, they must pay a “special facilities” fee which is equal to the cost difference between the two installations and for the increased maintenance cost on subsurface installations. Special facility fees can range from $3,500 to $25,000 per installation, depending on the size and type of equipment installed. These special facilities costs cannot funded by the Rule 20A allocation credits. pg. 5 The Converting of Overhead Facilities to Underground Facilities Revised: September 1, 2012 Inclusion of 100’ of Service Trench – Most communities establish what is commonly called the “100’ Rule” in their resolution. This inclusion, see sample resolution, establishes that the utilities will pay for the first 100’ of a customer’s service if included in the resolution. If this is not included in the resolution, the costs associated with the trenching and service installation for customer’s services must be paid for by customers or the community. Electric Panel Conversion Reimbursement – Most communities establish what is commonly called the “$1500 panel conversion option” in their resolution. This inclusion, see sample resolution, establishes that the cost to adapt the electric panels to receive underground service will be covered by the Rule 20A allocation and paid for by PG&E ratepayers. If this option is included in the resolution, PG&E will reimburse the community for the cost of electric panel conversions, not to exceed $1,500 per service drop. This requires that the community procures and manages a contract for conversion of all electric panels and PG&E will reimburse the community for the actual cost to convert each service drop, not to exceed $1,500 per service drop, upon completion of the work and after being invoiced by the community. If the cost exceeds $1,500 per service, the resolution must state how the community will cover the additional cost to pay the contractor (customers will be billed or community will pay the difference). As an option, a community may choose that the cost to adapt the electric panels to receive underground service will be covered by the Rule 20A allocation and paid for by PG&E ratepayers. PG&E will then hire a contractor to make all necessary modifications to property owner’s electric panels to enable them to receive underground service. The community would be responsible for obtaining a signed right-of-entry for each property to enable PG&E’s contractor to complete the panel modifications. The entire cost of this work is charged against the community’s Rule 20A allocation but is paid for by PG&E. If the $1500 panel conversion option is not included in the resolution, then these costs must be born by the property owner or community. Schedule – Rule 20A projects normally take 5-7 years from onset of planning to removal of poles. Communities with large allocation balances should have a 5-year plan prioritizing their Rule 20A projects. pg. 6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-425 Agenda Date:5/24/2017 Version:1 Item #:7a. Resolutionapprovingthenoticingofapublichearingtoreceivecommentconcerningestablishmentofthe Antoinette Lane underground utilities district. WHEREAS,theCaliforniaPublicUtilitiesCommission(CPUC)hasauthorizedelectricandtelecommunication utilitiestoconvertoverheadutilitylinesandfacilitiestoundergroundpursuanttoElectricRule20Aand Telecommunication Rule 32; and WHEREAS,eachyeartheCityofSouthSanFranciscoisnotifiedbyPG&Eoftheannualallocationand balanceofworkcreditsandthefive-yearbalanceoffuturecreditsthatmaybeborrowedforconversionof overhead electric distribution lines and facilities to underground, known as Rule 20A allocations; and WHEREAS,PG&EhasnotifiedtheCityofSouthSanFranciscothatithasaccumulatedRule20Aworkcredits intheamountof$6,375,132asofJune30,2016,expectsallocationofadditionalcreditsofabout$200,000in June2017,andmayborrowfiveyearsoffutureworkcreditsamountingtoabout$1,000,000,yieldingover $7,575,000ofworkcreditsthatmaybeusedforqualifiedundergroundutilityconversionprojectspursuantto CPUC Electric Rule 20A; and WHEREAS,theCityisrequiredtoestablishanundergroundutilitydistrictbyidentifyingtheparcelstobe includedwithinthedistrictonadistrictboundarymapbeforeitmayusetheaccumulatedRule20Awork credits to fund the utility conversion; and WHEREAS,in2016,theCityestablishedtheSpruceAvenueUndergroundUtilitiesDistrictandcommittedan estimated $3,000,000 of Rule 20A work credits to complete the undergrounding conversion; and WHEREAS,in2016,theCitydevelopedaprioritylistofpotentialfutureUndergroundUtilitiesDistrictthat includedAntoinetteLane,nowestimatedtocost$2,000,000inworkcredits,becauseitadjoinstheCentennial Trail, a public recreation area, and fronts the planned Community Civic Campus, a civic area; and WHEREAS,FiscalYear2016-2017CapitalImprovementProgramprojectno.st1702callsforconvertingthe overhead utility lines and facilities on Antoinette Lane to underground; and WHEREAS,theCitydesirestoconsiderestablishingaAntoinetteLaneAvenueUndergroundUtilityDistrict consisting of the fifteen parcels adjacent to Antoinette Lane and extending up to El Camino Real; and WHEREAS,Section13.16.020oftheCityofSouthSanFranciscoMunicipalCodeallowstheCityCouncilof theCityofSouthSanFranciscotocallapublichearingtoascertainwhetherthepublicnecessity,health,safety orwelfarerequiresconvertingtoundergroundtheoverheadwires,poles,andassociatedstructuresfromstreets City of South San Francisco Printed on 5/31/2017Page 1 of 2 powered by Legistar™ File #:17-425 Agenda Date:5/24/2017 Version:1 Item #:7a. orwelfarerequiresconvertingtoundergroundtheoverheadwires,poles,andassociatedstructuresfromstreets within designated areas of the City; and WHEREAS,Section13.16.020oftheCityofSouthSanFranciscoMunicipalCoderequiresthattheCityClerk notifyallaffectedpropertyownerswithintheproposeddistrictandutilitiesbymailofthetimeandplaceof such hearing at least thirty days prior to the date thereof. NOW,THEREFORE,BEITRESOLVED,bytheCityCounciloftheCityofSouthSanFranciscothatonJuly 12,2017theCityCouncilwillholdapublichearingtoascertainwhetherthepublicnecessity,health,safetyor welfarerequiresconvertingtoundergroundtheoverheadwires,poles,andassociatedstructuresalong Antoinette Lane up to El Camino Real. BEITFURTHERRESOLVED,bytheCityCounciloftheCityofSouthSanFranciscothattheCityCouncil herebydirectstheCityClerktonotifyallaffectedpropertyownersandutilitiesbymailofthetimeandplaceof this hearing at least thirty days prior to the date of the public hearing. ***** City of South San Francisco Printed on 5/31/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-324 Agenda Date:5/24/2017 Version:1 Item #:8. Report regarding a resolution approving a two-year fee for services ambulance billing services agreement with Wittman Enterprises, LLC of Sacramento, California, at a compensation rate not to exceed 4.50 percent of recovered revenue and in a total amount not to exceed $175,000. (Richard Walls, Emergency Medical Services Chief) RECOMMENDATION ItisrecommendedthattheCityCounciladoptaresolutionapprovingatwo-yearfeeforservices ambulancebillingservicesagreementwithWittmanEnterprises,LLCofSacramento,California,ata compensationratenottoexceed4.50percentofrecoveredrevenueandinatotalamountnottoexceed $175,000. BACKGROUND/DISCUSSION ThepurposeofthisstaffreportistoprovideCouncilwithSouthSanFranciscoFireDepartment(SSFFD) staff’srecommendationthattheCityofSouthSanFranciscoenterintoacontractwithWittmanEnterprises, LLCofSacramento,California(Wittman),forambulancebillingservices.Theproposedcontractwaspresented to the Budget Standing Committee on May 3, 2017, and Budget Standing Committee recommended approval. Request for Proposal Process SSFFDissuedarequestforproposals(RFP)forambulancebillingservicesthroughregularmailserviceand postedinthebidsandRFPpageoftheSouthSanFranciscowebsiteinOctober2015.Eightproposalswere receivedbytheclosingdateandreviewedbyFireDepartmentstaffconsistingofaManagementAnalyst,the EmergencyMedicalServicesChief,andtheFireMarshal.Thethreehighestqualifiedproposalswere forwardedtotheInformationTechnology(IT)Departmentfortheirreviewandfeedback.Threeproposerswere invitedtoanin-personinterviewandpresentationopportunity.ThecomponentsoftheRFPwhichwere evaluated are attached as Attachment 1, Criteria and Rating Sheet. Followingtheinterviews,staffprovidedadditionalreviewofeachproposer’spresentationmaterialsand conductedadditionalresearch.DuringtheRFPprocess,staffnotedthereweredifferencesbetweenthe competingconsultants,butitwasfeltthatexperienceasanambulanceproviderwouldoutweightheimpactof manualstepsneededforaccountingandPCRtransfer.Fromthisprocess,staffrecommendedtheNovatoFire ProtectionDistrict(NFPD)andacontractwasapprovedbyCityCouncilinFebruary2016.Thecontractwith NFPD started on April 1, 2016. Experience with prior Billing Contractor InworkingwithSSFFD,NFPD’sin-depthknowledgeofambulanceoperationsyieldedbenefits.NFPDhas provided important input about SSFFD ambulance documentation that has enhanced SSFFD operations. Astimeprogressed,SSFFDstaffrecognizedtheimportanceofautomationforthetransferofpatientcare reports(PCR)andforaccesstoonlinefinancialreportinginstrumentssuchasaweb-basedcustomerportal. Withthisgainedknowledgeandexperience,staffendedtheagreementwithNFPDonMarch15,2017,and subsequently engaged the previous number two proposer, Wittman, for a short-term agreement. City of South San Francisco Printed on 5/31/2017Page 1 of 3 powered by Legistar™ File #:17-324 Agenda Date:5/24/2017 Version:1 Item #:8. Wittman Enterprises Overthelastyear,staffidentifiedareastoimproveambulancebillingandrevenuerecoverysuchasaccessto clientgeneratedfinancialreports,onlineportals,andautomatedPCRtransfer.SinceMarch16,2017,Wittman hasdemonstratedeffectivenessintheseareas.WithWittman’sadvancedcapabilitiestomanageinformation, staff believes they will yield the highest potential reimbursement from commercial and public insurers. Staffidentifiedtheimportanceofrobusthealthcaresoftwarecapabilitiesandautomatedelectronicdocument transfer.Staffneededtoimproveintheseareas.Wittmanemployssomeofthemostadvancedsoftwareinthe healthcareindustrytoaccuratelyidentifypatientinsuranceinformationandtotransferpatientcarereports.The recentlyrevisedprocessensuresthatallPCRsaretransmittedtothebillingcontractorinatimelyfashionwhich allowsforpromptandmoreeffectivebilling.Wittmanalsooffersaninteractiveportalthatallowsstaffto access real-time data on ambulance revenue which allows monitoring and greater accountability. Staff’sexperiencewithWittmanhasbeenpositiveandprofessional.Inordertoidentifyanewbillingcompany ofrecord,SSFFDwasrequiredtonotifyCentersforMedicareandMedicaidServices.Thisisnormallyavery cumbersomeandtimeconsumingprocess;instead,thiswasaccomplishedbyWittmaninashorttimeandwith minimalimpacttofirestaff.SouthSanFranciscoITstaffhasworkedwithWittmanemployeestoensurethe automated,timelydeliveryofcompletedPCRsforcodingandbilling.Thetechnologicalcomponentsnecessary for effective operation have been completed with ease. AlthoughSSFFDinitiallyselectedadifferentambulancebillingcontractor,Wittmanagreedtohonorthe proposaltheysubmittedduringtheRFPprocess.Thisincludesa4.25percentservicefeeforcollectedrevenue, which is well below the 5.25 percent charged by the City’s legacy ambulance billing contractor. Thenewcontracttermisfortwoyears,withanoptiontorenewfortwoadditionaltwo-yeartermsandwill supersedethepreviousshort-termagreementwhichbeganonMarch16,2017.Thestandardprofessional servicescontractandabusinessassociateagreement,requiredforHealthInsurancePortabilityand AccountabilityAct(HIPAA)compliance,areattachedasExhibitAtotheresolutionandhavebeenagreedto byWittman.TheCitywillcontinueitscurrentrelationshipwithNovatoFireProtectionDistrict(NFPD)to allowforasmoothtransitiontoanewbillingcontractor.Thiswillensureacontinuousrevenuecollection activity for the PCRs currently in their billing queue. FUNDING ThecostofambulancebillingasproposedbyWittmanisapercentagebasedrateof4.25percentofcollected revenueforyearoneand4.50percentforyeartwo.Atanestimatedrevenueof$2,000,000forFiscalYear(FY) 2016-17,thiswillbeacostof$85,000foryearoneand$90,000foryeartwo,whichisatotalof$175,000over thetwo-yearcontract.Attachment2,BillingServicesCostBreakdown,describesthecostoftheagreement aligned with fiscal years while the contract is in effect. CityCouncilpreviouslyapprovedongoingfundingof$84,500forambulancebillingservicesinFY2016-17. StaffhasincludedafundingrequestthroughtheFY2017-18andFY2018-19budgetdevelopmentprocessto ensurepaymentof4.25percentbasedontheanticipatedrevenueinFY2017-18andthesecondyearrateof 4.50percentinFY2018-19.Ifrevenuesexceedestimates,staffwillreturntoCityCounciltoamendtheFire Department operating budget. CONCLUSION ItisrecommendedthattheCityCounciladoptaresolutionapprovinganambulancebillingservicesagreement andauthorizingtheCityManagertoenterintoatwo-yearfeeforservicescontractwithWittmanEnterprises City of South San Francisco Printed on 5/31/2017Page 2 of 3 powered by Legistar™ File #:17-324 Agenda Date:5/24/2017 Version:1 Item #:8. andauthorizingtheCityManagertoenterintoatwo-yearfeeforservicescontractwithWittmanEnterprises for ambulance billing services at a compensation rate not to exceed 4.50 percent of recovered revenue. Attachments: 1.Criteria and Rating Sheet 2.Billing Services Cost Breakdown City of South San Francisco Printed on 5/31/2017Page 3 of 3 powered by Legistar™ Attachment 1 CITY COUNCIL MEETING MAY 24, 2017 Criteria and Rating Sheet The proposals were reviewed by the following staff members: Emergency Medical Services Chief Richard Walls Fire Marshal Luis Da Silva Management Analyst Bertha Aguilar The proposals were rated based on the components of the Request for Proposal outlined below: Responsiveness of the proposal related to the scope of work. Quality, quantity and relevance of Consultant’s experience, resources and creativity. Provide list of references with at least one being a municipal reference. Staff size and qualifications. Fees proposed for services to be performed. Additional information as determined by proposer. The three firms with the most promising proposals were: Health Services Integration Wittman Enterprises, LLC. Novato Fire Protection District 4 Criteria Possible PointsAMERIK EF RECOVERYH S ILIFEQUESTMCKESSON NOVATO FIRE DISTRICTSHARPWITMANN A Responsiveness of the proposal related to the scope of work Billing ‐ Proper patient care report (PCR) review and coding procedures, compliance and monthly billing distribution and reconcialiation 0‐10768559 8 8 Reporting ‐ Breakdown of transport volume, billing amounts, collected dollars, payor category, aged accounts and customer service inquiry report.0‐108 78758 7 7 Medicare / Medicaid compliance including applicable State and Federal laws.0‐107 7 6 7 7 10 7 7 In person quarterly meetings. 0‐5433234 3 3 Section A allowable points 352623252120 31 2525 B Quality, quantity and relevance of Consultant’s experience resources and creativity Customer Service and Technical Assistance Support (Public)0‐433433433 Administrative support to SSFFD staff 0‐1076676867 Software tools to extract billing files from City's patient care system 0‐544444444 Data security 0‐555454444 Disaster recovery plan, retention schedule and transition plan 0‐533444434 GEMT and PECOS system support 0‐53 3223434 Use of resources and databases to obtain billing and insurance information from clients.0‐654444554 Section B allowable points 403028282929 33 2830 C References. Provide 4 references (at least 1 must be a municipal reference) One Municipal reference 0‐323323323 All other references 0‐222222222 Section C allowable points 545545545 D Staff size and qualifications Summary of firm's general qualifications 0‐222222222 Analysis capabilities 0‐222222222 Agrees to SSF standard contract with minor exceptions or none at all 111110111 Section D allowable points 555544555 E Fees. Fee proposed for services to be performed. Cost proposal 1068855877 Section D allowable points 1068855877 F Such other information as may be required or secured. 533433534 TOTAL 1007472756767 86 7176 '* two, two year extensions may be granted. 312 AMBULANCE BILLING RATING SHEET 5 Attachment 2 2017-18 2018-19 4.25%4.50%Total Wittman*$85,000$90,000 $175,000 Lockbox**$12,000$12,000 $24,000 Grand Total $97,000$102,000$199,000 BILLING SERVICES COST BREAKDOWN CITY COUNCIL MEETING - MAY 24, 2017 ** Based on $1,000 monthly lockbox services cost. *Based on $2,000,000 annual projected revenue. 6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-325 Agenda Date:5/24/2017 Version:1 Item #:8a. ResolutionapprovinganambulancebillingservicesagreementandauthorizingtheCityManagertoenterintoa two-yearfeeforservicescontractwithWittmanEnterprises,LLCofSacramento,California,forambulance billingservicesatacompensationratenottoexceed4.50percentofrecoveredrevenueandinatotalamount not to exceed $175,000. WHEREAS,onSeptember18,2015,SSFFDissuedanambulancebillingRequestforProposal(“RFP”) through regular mail service and posted in the bids and RFP page of the South San Francisco website; and WHEREAS,eightresponsiveproposalswerereceived,andthethreehighestratedproposalswereinterviewed; and WHEREAS,afterreviewingthematerialspresentedduringtheirinterviews,staffrecommendedNovatoFire ProtectionDistrict(“NFPD”)asthepreferredconsultant,andanAgreementwithNFPDwasapprovedbythe City on February 2016; and WHEREAS,NFPD’sindepthknowledgeofambulanceoperationsyieldedbenefits,butastimeprogressed staffrecognizedtheimportanceofautomationforthetransferofpatientcarereportsandonlinefinancial reporting; and WHEREAS,SSFFDrecommendsenteringintoatwo-yearcontract,withWittmanEnterprises,LLCof Sacramento, California (“Wittman”), to provide the City with ambulance billing services; and WHEREAS,staffenteredintoaninterim,short-termagreementwithWittmanandhasbeensendingpatient care records since March 16, 2017; and WHEREAS,theproposedcostofambulancebillingservicesasproposedbyWittmanwouldbe4.25percent forthefirstyearand4.50percentforthesecondyear;thisnewcontractwillsupersedethepreviousagreement beginning March 16, 2017. NOW,THEREFORE,BEITRESOLVEDthattheCityCounciloftheCityofSouthSanFranciscohereby takes the following actions: 1.Approvesatwo-yearambulancebillingservicesagreementwithWittmanEnterprises,LLCof Sacramento,California,atarateof4.25percentofrecoveredrevenueforthefirstyearand4.50percent for the second year of recovered revenue, in a total not to exceed amount of $175,000. 2.AuthorizestheCityManagertoenterintoatwo-yearambulancebillingservicesagreementwith Wittmanatarateof4.25percentofrecoveredrevenueforthefirstyearand4.50percentforthesecond yearofrecoveredrevenue,inatotalnottoexceedamountof$175,000,inaformsubstantiallysimilar to the draft Agreement attached hereto as Exhibit A, subject to approval as to form by the City Attorney. 2.AuthorizestheCityManagertotakeanyotherrelatedactionsconsistentwiththeintentofthisCity of South San Francisco Printed on 5/31/2017Page 1 of 2 powered by Legistar™ File #:17-325 Agenda Date:5/24/2017 Version:1 Item #:8a. 2.AuthorizestheCityManagertotakeanyotherrelatedactionsconsistentwiththeintentofthis resolution. ***** City of South San Francisco Printed on 5/31/2017Page 2 of 2 powered by Legistar™ CONSUL TING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND WITTMAN ENTERPRISES, LLC. FOR AMBULANCE BILLING SERVICES THIS AGREEMENT for consulting services is made by and between the City of South San Francisco ("City") and Wittman Enterprises, LLC ("Consultant") (together so metimes referred to as the "Parties") as of June 15, 2017 (the "Effective Date"). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit C, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit C, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on June 15, 2017 and shall end on June 15, 2019 the date of completion specified in Exhibit C, and Consultant shall complete the work described in Exhibit C prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign qualified and competent personnel with experience in billing services to perform services pursuant to this Agreement. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 11. above and to satisfy Consultant's obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant at an amount of 4.25% of collected revenue for year one and 4.5% of collected revenue in year two in a sum not to exceed $175,000 notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit C, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that Consulting Services Agreement between [Rev:4.11.2017] City of South San Francisco and Wittman Enterprises, LLC Page 1 of 22 Executed: June 15, 2017 Exhibit A to Resolution 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBEREXCLUDED? INSRADDLSUBRLTRINSDWVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFFPOLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS'LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE$ DAMAGE TO RENTEDCLAIMS-MADEOCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY$ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$ PRO-POLICYLOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNEDSCHEDULED BODILY INJURY (Per accident)$AUTOS ONLYAUTOS HIREDNON-OWNED PROPERTY DAMAGE $AUTOS ONLYAUTOS ONLY (Peraccident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE$ DEDRETENTION$ PEROTH-STATUTEER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE$ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OFOPERATIONS below INSURER(S) AFFORDING COVERAGENAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 03/17/2017 (916)259-6900(866)206-8646 #20508 Wittman Enterprises LLC PO Box 269110 Sacramento, CA 95826 A 4,000,000 B6020067350 07/01/201607/01/2017 300,000 10,000 4,000,000 2,000,000 2,000,000 EPLI FIDUCIARY 10,000 1,000,000B B6020067395 07/01/201607/01/2017 2,000,000C B6020067431 07/01/201607/01/2017 2,000,000 10,000 D 9161868-2016 07/01/201607/01/2017 1,000,000 1,000,000 1,000,000 E E&O / Professional L 8247-8286 07/01/2016 Each Claim/Agg 1,000,000 City of South San Francisco 480 North Canal Street South San Francisco, CA 94080-4608 WITTENT-01 MDURAN Western Elite Insurance Solutions140Diamond Creek PlaceRoseville, CA95747 Valley Forge Insurance Company Continental Insurance Company Continental Casualty Company State Compensation Insurance Fund Federal Insurance Company X 07/01/2017 X X X X X X X 20 Consulting Services Agreement between City of South San Francisco and Wittman Enterprises, LLC – Exhibit A Page 18 of 22 Exhibit C SCOPE OF SERVICES And SUBMITTED PROPOSAL Statement of Work: This documents the mutual understanding of the Parties as to the scope of services contemplated by the Parties hereto commencing on June 15, 2017 and completing on June 15, 2019. Upon execution, this agreement supersedes the short term services agreement effective March 16, 2017. A. Objective: The objective of this project is to maximize the timely collection of revenue due from the provision of emergency medical services provided by the City. Furthermore, the objective is to provide for continuing review and improvement to the overall billing process. It is the intent of the Parties that they shall make all reasonable efforts to collect for any emergency medical services provided by the City to residents or nonresidents of the City. Consultant, in the course of identifying payment sources and a patient’s ability to pay for services, shall approach patients in a courteous, sensitive and professional manner. Consultant shall follow the City’s established policies / practices regarding the direct billing of residents of the City. B. Project organization: The basic project organization shall be: CONSULTANT PROJECT MANAGER, in cooperation with the CITY PROJECT MANAGER, shall provide and oversee an integrated billing process for emergency medical services within the City. Through the use of the Consultant’s staff, Consultant shall process the patient care report forms through a data processing system in order to produce invoicing and corresponding reports. Through the use of Consultant’s staff, Consultant shall post all monies received by the City and produce the necessary balance billing, account registers and accounting documents as outlined for the City. The City will identify and maintain the ‘lock box account’ that the Consultant will post all monies to. C. Project staffing: Staffing for the project shall be the responsibility of Consultant. The CITY shall provide sufficient liaison personnel time to insure that report information is received by the Consultant on a regular and timely basis. D. Outline of authorized work: 21 Contract - Exhibit C Consulting Services Agreement between City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 19 of 21 Consultant shall produce invoicing (billing) for all qualified emergency medical responses within the City, with corresponding completed report forms. Consultant shall produce cumulative and detailed accounts receivable reports in generally accepted accounting format. Invoicing and/or reports shall be produced on a monthly basis or in such other time frame as mutually agreed. Consultant shall provide all necessary personnel, equipment and products necessary for producing said invoicing and reports. Consultant shall review and make recommendations, for change, if necessary, with respect to current report forms content, data collection procedures therefore and billing amounts for related services. Consultant shall serve as the City representative in negotiation for payments with various Health Maintenance Organizations, Preferred Provider Organizations, and Medicare / Medi-Cal. Consultant shall provide on-site training for the City personnel relating to proper billing information procedures at City’s request. Consultant shall utilize proprietary software as a means to receive ambulance billing information. E. Deliverables: Consultant shall produce and cause delivery of all invoices, statements and reports as required. (See list of reports in Section F-4). In addition, Consultant shall provide City with a report on its review of the report form, billing amounts and other items. This report shall be provided to City no later than sixty (60) days after the commencement of the contract. Consultant believes they will improve the billing process for service. F. Work Plan: To accomplish the objective, authorized work, and deliverables of this Scope of Services the following is agreed upon as the necessary action steps: 1. Action Steps The following is an outline of steps to be taken by Consultant and City: a) On a minimum time frame of twice per week, City will provide to the Consultant a report of all calls that generated Ambulance Order numbers in the Data system within the City. b) On a minimum time frame of twice per week, Consultant will receive and screen via proprietary software the Patient Care report forms for ambulance billing information within City. c) On a minimum time frame of twice per week, Consultant staff shall compare the Ambulance Order report generated and provided by City with the information received from proprietary software and report missing Patient Care Report information to City. 22 Contract - Exhibit C Consulting Services Agreement between City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 20 of 21 d) Consultant staff shall input all pertinent data to Consultant data processing system. e) Consultant staff shall process the accounts and produce statements, invoices and reports as required. f) City shall receive all payments due and forward facsimiles (photocopies) of the deposit information to Consultant staff on a routine basis. g) Consultant shall post or credit the monies which City receives on accounts and shall produce all corresponding reports and balance billing. h) Consultant will meet at least monthly with CITY PROJECT MANAGER or designee to discuss the project process and to review the projects reports. 2. Review Points Consultant and City will review local demographic data and actual costs and Consultant will make recommendations for change in billing procedures if necessary. 3. City Participation City will provide a billing liaison person during normal business hours to Consultant. 4. Reports Accounts Established Report: Commencing May 1, 2017, and thereafter by the 10th of the month, City may request a report listing of all accounts established in the system for the previous month or any specified period. This listing will include the following: Alphabetized order by Patient name Account Number Date of Service Total Charges Charge Summary Report: Commencing May 1, 2017, and thereafter by the 10th of the month a report listing of a summary of all charges by type of service for the previous month will be delivered to the City. Credit Summary Report: Commencing May 1, 2017, and thereafter by the 10th of the month a report listing of a summary of all payments received by type of payer for the previous month will be delivered to the City. Charge Adjustments Report: Commencing May 1, 2017 and thereafter by the 10th of the month a report listing of a summary of all charge adjustments made by type of service for the previous month will be delivered to the City. Credit Adjustments Report: Commencing May 1, 2017 and thereafter by the 10th of the month a report listing of a summary of all payment adjustments made by type of payer for the previous month will be delivered to the City. 23 Contract - Exhibit C Consulting Services Agreement between City of South San Francisco and Wittman Enterprises, LLC - Exhibit A Page 21 of 21 Closing Balance Summary: Commencing May 1, 2017, and thereafter by the 10th of the month a report listing the beginning balance, charges, credits, and adjustments, and the ending balance for the previous month will be delivered to the City. Payer Aging Report: Commencing July 1, 2017, and thereafter by the 10th of the month a report listing each type of payer showing amounts owed by due date status. The due dates should be in monthly increments for four months, followed by a two month period, followed by accounts over 180 days will be delivered to the City. The line item reserved for patients being billed should only include direct bill patients that are actually billed based on City policies and practices. Payer Summary Report: Commencing July 1, 2017 for the period of April 1, 2017 through June 30, 2017 and thereafter by the 10th of the month following the end of a calendar quarter a report summarizing the number of calls, charges, adjustments, and payments by payer type will be delivered to the City Non Active Accounts: Commencing August 1, 2017 and thereafter by the 10th of the month a report detailing accounts that have had no activity or response for 120 days will be identified and delivered to the City. REMUNERATION PROVISIONS A. CONSULTANT: CONSULTANT, commencing on May 1, 2017, will invoice City on a Monthly basis on the 1st of the Month for payment as described in the Consulting Services Agreement dated April 1, 2017. B. CITY: City, commencing on May 1, 2017, will forward payments to the Consultant no later than thirty (30) days after receipt of invoices for services. 2787642.1 24 COPY City of South San Francisco Fire Department Response to: Request for Proposal for Ambulance Billing Services October 16, 2015 RFP Contact: Russ Harms, Director of Business Development Phone: 916.669.4628 direct rharms@webillems.com Wittman Enterprises, LLC l 11093 Sun Center Drive, Rancho Cordova, CA 95670 l 855.611.0056 ph l 916.381.5047 fax l www.webillems.com 25 City of South San Francisco Fire Department: Ambulance Billing Services | 1 TABLE OF CONTENTS SECTION A: Statement of Qualifications ................................................................................................................ 6 Cover Letter ...................................................................................................................................6 1. Firm Information ........................................................................................................................8 a. Full name, address, telephone number and facsimile number of the firm. Identify the local office that will handle this service........................................................................................................ 8 Contractor Identification ................................................................................................................. 8 b. Summary of the firm’s general qualifications, background, number of employees, specialized certifications of staff, office locations, etc. .......................................................................................... 8 Qualifications ................................................................................................................................... 8 Certified Ambulance Coders ............................................................................................................ 8 EMS Billing Experience ..................................................................................................................... 9 Cost Effectiveness and the Appropriate Choice .............................................................................. 9 Collection Rates ............................................................................................................................... 9 Services Offered: Solutions ............................................................................................................ 10 Ambulance Transport Billing and Collection ............................................................................. 10 ePCR Integration ........................................................................................................................ 10 Membership Program Support .................................................................................................. 10 Treat-No-Transport Billing and Collection (aka Assessments): Optional Service ...................... 11 Additional Services Available: Optional Services ....................................................................... 11 c. Name of the firm principals and a detailed summary of the team that will be used for these services. An organization chart shall be included that clearly identifies each team member, the responsibilities and nature of work each will perform. ..................................................................... 11 What Truly Makes Us Different: Lowest Claims-Per-Staff Ratio .................................................... 11 Company Governance and Organization ....................................................................................... 12 Contract Management Team ......................................................................................................... 13 Project Supervision Team .............................................................................................................. 13 Operations Team ........................................................................................................................... 13 Client Liaison Team ........................................................................................................................ 13 Point of Contact ............................................................................................................................. 14 Organization Chart ......................................................................................................................... 15 d. Describe the relevant experience of your firm with ambulance billing, collection reporting and analytical services during the past five (5) years. Include ability to meet service deadline, extras added after the contract, service size and list a reference name, address and phone number. ...... 16 Relevant Experience....................................................................................................................... 16 Billing Standards Compliance ......................................................................................................... 16 Statement of Commitment ............................................................................................................ 16 26 City of South San Francisco Fire Department: Ambulance Billing Services | 2 Available References ...................................................................................................................... 16 Select References ........................................................................................................................... 17 SECTION B: Detailed Presentation of Tasks ....................................................................................... 18 2. Project Approach and Methodology ......................................................................................... 18 e. Describe the proposed billing and collection process to be accomplished per the scope of services. Clearly delineate any modifications (additions or deletions) to the general scope of services. .............................................................................................................................................. 18 Billing System ................................................................................................................................. 18 Billing Processes: Project Approach ............................................................................................... 18 Together We Achieve the Extraordinary ................................................................................... 18 Electronic Patient Care Records (ePCR) Interface ..................................................................... 19 Billing to Payment Cycle ............................................................................................................ 19 Billing and Collection Processes: Methodology ............................................................................. 20 Records Confirmed and Screened for Completeness ................................................................ 20 Locating and Verifying Insurance .............................................................................................. 20 Hospital Patient Records Systems ............................................................................................. 20 Follow-Up Protocols .................................................................................................................. 21 Assignment Authorization ......................................................................................................... 21 Patient Database ....................................................................................................................... 21 Identification of Payment Sources ............................................................................................ 21 Patient Payment Options........................................................................................................... 22 Installment Payments ................................................................................................................ 22 Hardships, Discounts, and Reductions ...................................................................................... 22 Denied or Disallowed Claims Protocols ..................................................................................... 23 Private Pay Accounts ................................................................................................................. 24 Bill Schedule ............................................................................................................................... 25 Payment Processing ................................................................................................................... 25 Processing Funds: Live Cash Method ......................................................................................... 26 Credit Card Payments ................................................................................................................ 26 Credit Card Payments Portal ..................................................................................................... 26 Accounting of Payments Received ............................................................................................ 26 Reporting Uncollected/Delinquent Accounts ............................................................................ 27 Patient Disputes......................................................................................................................... 27 Collection Practices ................................................................................................................... 27 Request for Changes in South San Francisco-Provided Data .................................................... 28 27 City of South San Francisco Fire Department: Ambulance Billing Services | 3 f. Identify sub-Consultants, if any, that will be used for this service. Outline what their responsibilities will be and their qualifications. ................................................................................. 28 Subcontracting Partners ................................................................................................................ 28 g. Provide a list of the information you will routinely require for your work and the extent of the assistance required from the City’s support staff. ............................................................................. 28 Provider Responsibilities ................................................................................................................ 28 City Support Staff ........................................................................................................................... 28 h. Detail compliance policies and procedures, as well as agency officer(s) and a statement of their qualifications or experience to perform task. ........................................................................... 29 Privacy and Security Statement ..................................................................................................... 29 HIPAA Compliance ......................................................................................................................... 29 HIPAA-Required Safeguards for Health Information ..................................................................... 29 Exceeding HIPAA Safeguard Requirements ................................................................................... 29 Adherence to Privacy Laws ............................................................................................................ 30 Wittman Enterprises Privacy Policies ............................................................................................ 30 OIG Compliance Program Guidance .............................................................................................. 31 Seven Key Elements of OIG Compliance.................................................................................... 31 Wittman Enterprises Standards of Conduct .................................................................................. 32 Access to Records Policy Summary ................................................................................................ 33 Internal Use ............................................................................................................................... 33 Routine Disclosure to Third Parties ........................................................................................... 33 Non-Routine Disclosure to Third Parties ................................................................................... 33 i. Describe how the proposal differs from that of other processes used by similar firms. .......... 34 Electronic Communication and Access to Records ........................................................................ 34 Client Portal ............................................................................................................................... 34 Patient Portal ............................................................................................................................. 35 Collections Portal ....................................................................................................................... 35 Secure Email .............................................................................................................................. 35 File Transfer Protocol (FTP) ....................................................................................................... 36 j. Describe how your firm will meet reporting requirements stated by the City and how this information will be organized. (ex. Payment type, outstanding amounts, reimbursements, transport type). .................................................................................................................................. 36 Clear and Concise Reporting .......................................................................................................... 36 Reports and Records ...................................................................................................................... 37 k. Include your firm’s disaster recovery plan/system and retention policy. ................................. 37 Computer Operating System ......................................................................................................... 37 28 City of South San Francisco Fire Department: Ambulance Billing Services | 4 Business Continuity Plan ................................................................................................................ 38 l. Clearly identify the transition plan and timeline necessary to migrate all billing and collection services from the City’s current Consultant. ...................................................................................... 38 Strategy and Implementation Plan ................................................................................................ 38 Transition Timeline Estimated ................................................................................................... 39 Transition Schedule Estimated .................................................................................................. 40 m. Provide a detailed description of a transition plan for a future billing company that may be awarded a contract in the next RFP cycle. The plan should include a timeline as well as the lead time needed to close out specific City accounts. ............................................................................... 40 Transition Plan ............................................................................................................................... 40 n. Detail analysis capabilities that show trending, program performance and other issues that may arise. ........................................................................................................................................... 41 Key Performance Indicators ........................................................................................................... 41 Collections Timeline ....................................................................................................................... 42 Ambulance Revenue Analysis Report ............................................................................................ 43 Quarterly Client Connect ............................................................................................................... 44 SECTION C: Compensation Requirements ......................................................................................... 45 Competitor and Transition Performance Data .............................................................................. 45 Superior Performance .................................................................................................................... 45 Maximizing Collections .................................................................................................................. 45 Cost Proposal ................................................................................................................................. 47 SECTION D: Contract Exceptions ....................................................................................................... 48 3. Contract Exceptions .................................................................................................................. 48 APPENDICES .................................................................................................................................... 49 Appendix 1: Quality Assurance Programs ...................................................................................... 49 Auditing .......................................................................................................................................... 49 Training Program: New Hires ......................................................................................................... 49 Initial Training ............................................................................................................................ 49 Secondary Training .................................................................................................................... 50 100% Auditing and Training ....................................................................................................... 50 Specialist Program ..................................................................................................................... 50 Certified Ambulance Coders ...................................................................................................... 50 Training Program: Continuous Improvement ................................................................................ 50 Team Training ............................................................................................................................ 50 Continuous Education ............................................................................................................... 51 Appendix 2: Key Personnel ........................................................................................................... 52 29 City of South San Francisco Fire Department: Ambulance Billing Services | 5 Appendix 3: Sample Reporting ..................................................................................................... 54 Accounts Receivable Analysis (Payment Credits) .......................................................................... 54 Activity Summary (by Code) ........................................................................................................... 55 Activity Summary (Detail by Payor) ............................................................................................... 56 Activity Summary (by Vehicle Month Destination) ....................................................................... 59 Activity Summary (with percentage) ............................................................................................. 61 Aging by Current Schedule (with percentage; by trip date) .......................................................... 64 Aging Summary Detail .................................................................................................................... 66 Aging Summary .............................................................................................................................. 68 Cash Receipts ................................................................................................................................. 70 Charge Type Detail ......................................................................................................................... 71 Collection Summary ....................................................................................................................... 72 Denial Report Detail (by Payor) ..................................................................................................... 73 Denial Report Summary (by payor) ............................................................................................... 75 GEMT Total Number of MTS Transports ........................................................................................ 76 Medi-Cal Fee for Service GEMT Transports and Detail .................................................................. 77 Medi-Cal HMO GEMT Transports and Detail ................................................................................. 80 Monthly Payment Listing ............................................................................................................... 83 NSF ................................................................................................................................................. 84 Ticket Survey (by ICD-9/10) ........................................................................................................... 87 Ticket Survey Summary .................................................................................................................. 90 Trip Count (by call type) ................................................................................................................. 91 Trip Count (by diagnosis) ............................................................................................................... 92 Trip Count (by Member) ................................................................................................................ 93 Trips by Customer (frequent flyer) ................................................................................................ 94 YTD (Management Summary Report) ............................................................................................ 95 YTD – Revenue ............................................................................................................................... 96 30 City of South San Francisco Fire Department: Ambulance Billing Services | 6 SECTION A: Statement of Qualifications Cover Letter October 16, 2015 Thank you from each of us on your contract management team for the opportunity to provide the City of South San Francisco Fire Department this RFP response for Ambulance Billing Services. Since 1991 Wittman Enterprises, LLC has provided our clients complete ambulance billing services in compliance with current local, state, and federal laws and statutes. We follow and exceed currently accepted standards for accurate, consistent, and best EMS billing practices while maximizing revenue, honoring your collections philosophy, and treating each of your patients, citizens, and visitors as our own. As an extension of your EMS program, Wittman Enterprises maintains a strong customer service accountability platform that provides your team with direct phone numbers and real access to all management staff, starting with our CEO. Additionally, specialized Wittman staff is assigned to your team so that the City has direct access to the person on our team who can most help with whatever situation may arise. Our Client Liaison team is also available to help identify key resources you may need to get the results you want in a timely manner. We look forward to establishing and nurturing a longstanding partnership with the City of South San Francisco: providing what you want when you need it. Wittman Enterprises embraces the philosophy that billing and collections for services rendered must be handled efficiently and effectively, with our expected and proven experience in emergency medical services ambulance billing. We do not strive to be the largest EMS billing agency but expect to be the best. I welcome the opportunity to provide a full response to the needs of your program that demonstrates our understanding of your project requirements and allows us to address the many positive nuances of your program and our enthusiastic future support of it. I encourage you to contact any of our references to hear firsthand about the very positive working relationship we so value with our EMS Partners. Wittman Enterprises is eager to provide service to South San Francisco and build that same positive working relationship with you. Thank you for this opportunity to introduce our qualifications and commitment to your EMS team. My best, Corinne Wittman-Wong, CEO 11093 Sun Center Drive Rancho Cordova, CA 95670 916.669.4608 direct | 855.611.0056 toll free cwittmanwong@webillems.com www.webillems.com 31 City of South San Francisco Fire Department: Ambulance Billing Services | 7 Your contract management team includes the following for the duration of the proposal evaluation and throughout the life of the contract between us. Walter Imboden Russ Harms Stephanie Cooper-Noe President/CFO Director of Business Development Client Liaison 916.669.4602 direct 916.669.4628 direct 916.669.4607 direct 855.611.0056 toll free 855.611.0056 toll free 855.611.0056 toll free wimboden@webillems.com rharms@webillems.com scooper-noe@webillems.com 32 City of South San Francisco Fire Department: Ambulance Billing Services | 8 1. Firm Information a. Full name, address, telephone number and facsimile number of the firm. Identify the local office that will handle this service. Contractor Identification Wittman Enterprises, LLC (established 1991) 11093 Sun Center Drive Rancho Cordova, California 95670 (855) 611-0056 (toll free) (916) 381-5047 (main fax) www.webillems.com Wittman Enterprises conducts all of our work and provides all services from our single location in the Sacramento, California area. All production and patient service activities are conducted at 11093 Sun Center Drive in Rancho Cordova, California. b. Summary of the firm’s general qualifications, background, number of employees, specialized certifications of staff, office locations, etc. Qualifications Wittman Enterprises has customized service innovations for our partners in the EMS transport industry since 1991. We serve over 100 public EMS clients and bill more than 375,000 claims annually. Our superior staff of nearly 120 specializes in EMS ambulance transport billing, First Responder billing, and Assessment billing (Treat-No-Transport) and continually audits our work to ensure maintained high quality of billing and collection service. The importance of these characteristics is that any number of claims will be handled with the same quality assurance. Certified Ambulance Coders In addition to our internal training program, Wittman Enterprises is proud to offer staff members which have been certified by the National Academy of Ambulance Coding, a nationally recognized leader in Certified Ambulance Coding Training. Wittman Enterprises employs and provides regular training for Certified Ambulance Coders (“CACs”). Wittman staff is continually trained under the same exacting Wittman Enterprises fully embraces automated and technological advances and recognizes that our quality service is also reliant upon our talented people to provide you the best level of service. We do not want to be the largest ambulance billing company but expect to be the best at serving our ambulance billing clients. Wittman looks forward to forming an EMS partnership with the City of South San Francisco, providing what you want when you need it. 33 City of South San Francisco Fire Department: Ambulance Billing Services | 9 standards emphasized in the Coding Certifications. We budget funds annually to certify additional coders to ensure that we constantly have ample certified individuals available to assist with all accounts. EMS Billing Experience From the beginning of your project, we anticipate and manage for you issues such as Medicare compliance and revalidation, reconciliation of payments from legacy billing accounts, responses to legal and other requests, and customization of a reporting program surpassing your specific needs. We have a long history of meeting and exceeding client expectations and service deadlines. Wittman Enterprises was founded with the promise of providing expert and personal attention to our EMS partners and their EMS billing programs. This will never change. Wittman is dedicated exclusively to the EMS industry and chooses to be expert in that industry rather than diversify into other medical billing fields. Our excellent reputation is gained from professional relationships with providers and third party payers, as well as from our sensitive yet collection-oriented communications with patients and their representatives. Since our only business is EMS billing, our specialized staff is dedicated and expertly trained in this field. Cost Effectiveness and the Appropriate Choice We provide industry-leading services to EMS partners like you to help you continue providing cost- effective programs and responsive services enhancing the quality of life in the City of South San Francisco, while balancing the financial accountability needs of your citizens. Our approach provides the lowest claims-per-employee ratio, generally resulting in 10-20% higher collection rates than our competitors. Wittman Enterprises believes our approach leads to the most thorough and cost-effective choice for the City’s EMS billing and collections program. Collection Rates Through streamlined efficiency, talented staff, selective automation, and continuous improvement, Wittman has a long track record of strong collection returns for our clients on billed charges. Wittman Enterprises welcomes the opportunity to discuss differences in performance and how we generally outperform our competitors by 10% to 20% in net collections for our EMS partners. Wittman does not just pursue “the easy” claims processed by algorithmic programs. In addition to collecting from Medicare, Medi-Cal, and private insurance, we aggressively appeal all denials, research all private pays to find viable insurance, and we work with patients to arrange alternate methods of repayment. Elements that can affect collection percentages include: 34 City of South San Francisco Fire Department: Ambulance Billing Services | 10 Payer Mix: A higher percentage of private pay, for example, can lead to lower collections percentages depending on your patients’ ability to pay. Higher Medicare or Medi-Cal may result in lower percentages because of the fixed reimbursement rates of each program. Incomplete PCR documentation: We may initially bill at a lower reimbursable rate due to a lack of information available. Unclear or non-descriptive PCR narratives: Wittman Enterprises bills to the level of service based on required documentation. If we are unable to accurately ascertain a level of service we might bill at a lower reimbursable rate until required criteria are met. Missing, incomplete, or incorrect patient information on PCR: can delay timely reimbursement. Missing patient signatures on PCR: may delay and possibly impede our ability to bill Medicare or Medi-Cal. Many of these issues are identified during our billing process. We strive to provide ongoing feedback to the EMS Department in order to improve the quality of documentation which in turn improves revenue collected. Services Offered: Solutions Since 1991 Wittman Enterprises has provided products and services specifically designed to assure that EMS transport and First Responder providers like the City of South San Francisco are reimbursed in a timely manner for services they provide. We get our EMS partners their maximum reimbursement available. Our services and proven performance include above-industry standards associated with facilitating cost recovery for emergency and preventative services. Services include: Ambulance Transport Billing and Collection We provide our clients complete ambulance billing services in compliance with current local, state, and federal laws and statutes. Wittman follows and exceeds currently accepted standards for accurate, consistent, and best EMS billing practices while maximizing revenue: honoring your collection philosophy and treating each of your patients, citizens, and visitors as our own. ePCR Integration We accept electronic files from most ePCR companies. At Wittman Enterprises we don’t stop there. Our EMS Partners receive a customized import mapping each field to ensure the most accurate import possible from your ePCR provider. Membership Program Support Wittman Enterprises can work with you on your membership administration and/or administer the program for you. While many of our clients simply send us their updated Membership lists for billing purposes only, several enjoy full-service administration of their programs which can include membership renewals, membership billing and collection, and mailing campaigns to reach new subscribers. First Responder Billing and Collection: Optional Service In an effort to help recover the costs associated with deploying first responder personnel and emergency vehicles, agencies more and more are exploring the option of charging a first responder fee 35 City of South San Francisco Fire Department: Ambulance Billing Services | 11 and recouping associated costs for the responses. We help you process, bill, and collect these reimbursement costs. Treat-No-Transport Billing and Collection (aka Assessments): Optional Service When patients refuses transport, or an ambulance crew determines that ambulance transportation is not appropriate, many departments now employ treat-no-transport fees as a way to help offset reasonable and associated costs for providing the service. Wittman works with you and/or your ambulance provider to bill this fee for you if you retain your own NPI number. Additional Services Available: Optional Services Wittman creates programs that meet your individual needs. We offer a variety of services that may be stand alone or combined with our ambulance billing services. If you need a service that is not listed in this response please contact us to discuss; because, our goal is always to provide you a suite of services that truly meets the needs of the City. Other options include: Fire Inspection Billing False Alarm Billing Survey Letters HIPAA Notices of Privacy Practices c. Name of the firm principals and a detailed summary of the team that will be used for these services. An organization chart shall be included that clearly identifies each team member, the responsibilities and nature of work each will perform. What Truly Makes Us Different: Lowest Claims-Per-Staff Ratio Through streamlined efficiency, talented staff, selective automation, and continuous improvement, Wittman has a long record of strong collection returns for our clients on billed charges. Wittman Enterprises generally outperforms our competitors by 10% to 20% in net collections for our EMS partners. Our EMS billing and collection success is tied directly to the ratio of PCRs to the number of quality people assigned to your project. We believe that people are the key to our success. 36 City of South San Francisco Fire Department: Ambulance Billing Services | 12 As part of our own Comprehensive Revenue Recovery philosophy, Wittman does not pursue just “the easy” money. Many of our competitors have elected to automate many processes as cost saving measures to stay competitive. However, without people reviewing each claim, you are only able to collect from clean, straightforward claims that do not require additional research. Complex claims prove too difficult for automated systems since they are processed by algorithmic programs. Many believe algorithms will not be advanced enough for many years, if ever, to properly understand and interpret the nuances of the English language. Yet many competitors seem willing to spend money on new (and often unproven) technology and eliminate valuable human resources that make an EMS billing and collection systems work. At Wittman Enterprises, we have chosen a different path. Wittman innovates by fully embracing automated and technological advances while wholly recognizing that our quality service is reliant upon our talented people providing you the best level of service. We believe in our people and our results speak for themselves. In addition to collecting from Medicare, Medi-Cal, and private insurance, we aggressively appeal all denials, research all private pays to find viable insurance, and we work with patients to arrange alternate methods of repayment. We believe our 24 years of EMS billing success is a result of the ratio of quality people to the percentage of billed dollars collected. Using an effective balance of electronic and human resources, Wittman collects more than $155,000,000 annually for our clients. We believe that while technology is enormously helpful; it is only as good as the people managing it. Company Governance and Organization We are a Limited Liability Company. Wittman Enterprises has 110 employees, 4 board members and 10 managers. Our Board of Directors is: CEO Corinne Wittman-Wong President/CFO Walter Imboden Vice President Kathryn Garcia COO David Wittman Our staff is divided among four departments: Customer Service (68 employees); Cash Receipts (8 employees); Support Services/Electronic Billing (12 employees); Data Entry (22 employees). All 37 City of South San Francisco Fire Department: Ambulance Billing Services | 13 departments are dedicated to the personal attention of our clients and their patients’ needs. Our staff is divided into teams to efficiently address workflow processes and are further divided based on your location. The teams assigned to the South San Francisco project are the same teams that service the cities and departments of Sacramento Metro, Folsom, Cosumnes CSD, Vacaville, San Ramon, Petaluma, along with other Sacramento area and Bay Area agencies. This personal attention makes the difference between collecting the “easy” money and pursuing difficult payment situations for maximum legal reimbursement. Please see Appendix 1: Key Personnel (p. 51) for brief biographies of managing staff. Contract Management Team Project Supervision Team Jennifer Bump, Division Manager: Insurance (916) 669-4612 direct line jbump@webillems.com Jennifer Gentry (CAC), Client Services: ePCR (916) 669-4621 Direct line jgentry@webillems.com Wendy Leca, Division Supervisor: Cash Receipts (916) 669-4610 direct line wleca@webillems.com Nicole Powers, Division Supervisor: Electronic Billing (916) 669-4624 direct line npowers@webillems.com Samantha Taylor, Division Supervisor: Patient Services (916) 669-4627 direct line staylor@webillems.com Kelly Burgess (CAC), Division Supervisor: Data Entry (916) 669-4605 direct line kburgess@webillems.com Operations Team Jessica Ceccato, Insurance Lead 11 years Wittman/industry experience Judy Vang (CAC), Client Services: Insurance 10 years Wittman/industry experience Rene Wittman, Cash Receipts Lead 20 years Wittman/industry experience Pakou Vang, Electronic Billing Lead 7 years Wittman/industry experience Heather Montano, Patient Services Lead 13 years Wittman/industry experience Nina Rodriguez (CAC), Data Entry Clerk 6 years Wittman/industry experience Client Liaison Team Wittman’s Client Liaisons are the conduit between you and our operations. We look forward to meeting with City and EMS personnel to discuss the goals of our business relationship, the services we provide, and any other topics required for the continued quality performance of EMS cost recovery on behalf of the City of South San Francisco. Stephanie Cooper-Noe (Client Liaison) is your main point of contact Corinne Wittman-Wong, CEO (916) 669-4608 direct line cwittmanwong@webillems.com Walter Imboden, President/CFO (916) 669-4602 direct line wimboden@webillems.com Kathryn Garcia, Vice President (916) 669-4604 direct line kgarcia@webillems.com David Wittman, COO (916) 669-4601 direct line dwittman@webillems.com Donna Bailey, Director of Operations (916) 669-4626 direct line dbailey@webillems.com Joe Balkema, Executive IT Director (916) 669-4620 direct line jbalkema@webillems.com Russ Harms, Director of Business Development (916) 669-4628 direct line rharms@webillems.com Stephanie Cooper-Noe, Client Liaison (916) 669-4607 direct line scooper-noe@webillems.com 38 City of South San Francisco Fire Department: Ambulance Billing Services | 14 should any issues arise. Please consider too that Russ Harms (Director of Business Development), Corinne Wittman-Wong (CEO), and Walter Imboden (President) are also available to you at any time. We make ourselves accessible for meetings by teleconference, Skype, or in person as necessary. In tandem with the Customer Service group and as part of our comprehensive service the Client Liaison team provides: Assistance in completing application forms required for maintenance of enrollment in Medicare Part B and state Medi-Cal programs in the state where services are rendered, including the establishment of a National Provider Identifier (NPI) Assistance in maintaining and updating the local Medi-Cal signature authorization forms for billing paper claims Annual Medicare updates as required by the program Re-enrollment of Medicare and other third party payers required by Medicare or by the respective third party payers EDI registration maintenance and updated application for local Medi-Cal and Medicare carriers. All required registration maintenance and updates of Wittman as South San Francisco’s official patient billing address Staff to obtain signatures, and provide mailing and follow-through on all enrollment forms and all third party payers Specialized reporting Status and projections reporting Point of Contact Stephanie Cooper-Noe (CMC), Client Liaison 11093 Sun Center Drive Rancho Cordova, CA 95670 916.669.4607 direct line scooper-noe@webillems.com 39 City of South San Francisco Fire Department: Ambulance Billing Services | 15 Organization Chart 40 City of South San Francisco Fire Department: Ambulance Billing Services | 16 d. Describe the relevant experience of your firm with ambulance billing, collection reporting and analytical services during the past five (5) years. Include ability to meet service deadline, extras added after the contract, service size and list a reference name, address and phone number. Relevant Experience Wittman Enterprises was founded 24 years ago with the promise of providing expert and personal attention to our EMS partners and their EMS billing programs. This will never change. Wittman is dedicated exclusively to the EMS industry and chooses to be expert in that industry rather than diversify into other medical billing fields. Our excellent reputation is gained from professional relationships with providers and third-party payers, as well as from our sensitive yet collection-oriented communications with patients and their representatives. Since our only business is EMS billing, our specialized staff is dedicated and expertly trained in this field. We have a long and successful history of meeting and exceeding client expectations and service deadlines. Billing Standards Compliance Wittman observes all debtors’ rights and complies with all applicable federal and state laws, including by way of example and not as a limitation, applicable provisions of the Federal Fair Debt Collections Practices Act and the Consumer Credit Protection Act. Statement of Commitment Wittman Enterprises, LLC does not have any commitments or potential commitments which will impact our ability to continue performing industry-leading billing and collections for the South San Francisco Fire Department. Available References As a single-location California leader in EMS billing, Wittman Enterprises encourages you to contact any of our references, including any of our clients that may not be listed for this proposal. Wittman is fortunate to count 100 California cities/agencies as EMS billing and collection partners. We know hearing about their experiences with Wittman Enterprises will differentiate us from our competition . Please let us know if you would like the complete list with contact information provided under separate cover. We want you to hear firsthand about the very positive working relationship we greatly value with our clients. Wittman is eager to provide service to the City of South San Francisco and build that same working relationship. Thank you for this opportunity to introduce our qualifications and commitment to your EMS team. 41 City of South San Francisco Fire Department: Ambulance Billing Services | 17 Select References Sacramento Metropolitan Fire District, CA 10545 Armstrong Avenue, Suite 200 Mather, CA 95655 Maurice Johnson, Assistant Chief/Director of EMS (916) 859-4135 johnson.maurice@metrofire.ca.gov EMS Billing Partners since 2001 ~53,307 Billed Transports Annually ~7,508 Billed Assessments/First Responder Annually City of Huntington Beach, CA 2000 Main Street Huntington Beach, CA 92648 Jane Cameron, Fire Medical Director (714) 375-5097 jcameron@surfcity-hb.org EMS Billing Partners since 1993 ~10,373 Billed Transports Annually ~273 Billed Assessments Annually City of Pasadena, CA 100 North Garfield Pasadena, CA 91109 Robert Ridley, Controller (626) 744-7497 rridley@cityofpasadena.net EMS Billing Partners since 2011 ~10,224 Billed Transports Annually ~816 Billed Assessments Annually San Ramon Valley Fire Protection District, CA 1500 Bollinger Canyon Road San Ramon, CA 94583 Paige Meyer, Fire Chief (925) 838-6601 pmeyer@srvfire.ca.gov EMS Billing Partners since 2000 ~3,971 Billed Transports Annually ~1,299 Billed Assessments/First Responder 42 City of South San Francisco Fire Department: Ambulance Billing Services | 18 SECTION B: Detailed Presentation of Tasks 2. Project Approach and Methodology e. Describe the proposed billing and collection process to be accomplished per the scope of services. Clearly delineate any modifications (additions or deletions) to the general scope of services. Billing System ZOLL and its RescueNet software have long been recognized as one of the industry’s powerful and comprehensive electronic patient care billing and reporting solutions. Wittman Enterprises has used ZOLL for our billing software since 2003. While we regularly evaluate the effectiveness of our billing software and of others on the market, there are currently no plans to make changes to our billing system. By utilizing third-party software, we receive the benefit of their full staff of programmers and IT staff to address issues when they arise. In addition, major changes such as the implementation of ICD- 10 and ANSI 5010 do not create a strain on our internal resources as ZOLL effectively tests and implements similar changes in advance of the requirement. Billing Processes: Project Approach Together We Achieve the Extraordinary Wittman Enterprises is dedicated to providing excellence for your EMS billing and collection program. Throughout our history, we have concentrated on all performance areas, not just one or two based on convenience. Providing the City with an exceptional level of service and fulfilling the requirements of your billing program are high priorities for Wittman Enterprises; we carefully manage all accounts to ensure that these priorities are maintained or exceeded. We are: Dedicated: We create partnerships. We are committed to making your agency successful and look forward to supporting you in the future. Wittman also works with all payors to complete any and all applications that your agency may face from the billing aspect, this includes the Medicare revalidation. We bring the flexibility to assist you in obtaining an ePCR or hardware that will further your agency, and as a partner we are eager to help. Our success is judged strictly by your success and we are dedicated to making that happen! Accurate: Accuracy and professionalism remain hallmarks of our brand of customer support and are maintained through a variety of Quality Assurance processes including: continued monitoring of phone transactions for quality assurance. Full-time auditors also ensure the accuracy of coding, pre-billing, and adherence to client, company, and government standards and requirements. Positive: One of our highest priorities will be personal attention to the City of South San Francisco Fire Department. In every step of the billing process we will work with you collaboratively to continually improve aspects of the patient care documentation process. Working closely with you, we will develop customized billing and reporting programs that best suit your specialized needs. In addition, we recognize that each client is unique and may require special reports. As your partner, we will work directly with your agency to develop any customized report free of charge. 43 City of South San Francisco Fire Department: Ambulance Billing Services | 19 Personal: We expend great effort ensuring that every client feels taken care of and never as though they are just one of many. We intend to continue that same level of service to the City of South San Francisco. Remember, each client is a partner and our goal is to work together to ensure mutual success and maximum satisfaction. Leaders: Our CEO, Corinne Wittman-Wong, is an involved member of the American Ambulance Association, regularly presenting educational workshops for members, committees, and other organizations on new developments to the Medicare Fee Schedule and associated issues. Electronic Patient Care Records (ePCR) Interface Wittman Enterprises provides extensive mapping of information with most ePCR systems to ensure that they correctly correspond to our billing system. There are no requirements or added costs for an electronic interface. We work with each client to determine the most effective way to transfer the care report from ePCR programs such as ZOLL, ImageTrend, ESO, Field Saver, FireHouse, EMS Charts, Sansio HealthEMS, Alpine, and High Plains to our ZOLL billing system. The process generally requires little to no input from your organization. Our Electronic Billing Team reconciles the NEMSIS file with the batch listed on the ePCR system to detect any inconsistencies. Files are then uploaded to our billing system workflows and processed. We utilize ZOLL’s RescueNet billing software and our IT team has worked extensively with ZOLL to ensure that all aspects of our processes operate efficiently with any ePCR system currently in operation. Our time-tested process allows seamless integration with the ZOLL and ImageTrend platforms or any ePCR program used by the City. Wittman Enterprises has successfully interfaced with many ePCR products for most clients and they are currently mapped into our ZOLL RescueNet billing program for complete integration. Billing to Payment Cycle Wittman innovates by fully embracing automated and technological advances while wholly recognizing that our quality service is reliant upon our talented people providing you the best level of service. We believe in our people and our results speak for themselves. In addition to collecting from Medicare, Medi-Cal, and private insurance, we aggressively appeal all denials, research all private pays to find viable insurance, and we work with patients to arrange alternate methods of repayment. We believe our 24 years of EMS billing success is a result of the ratio of quality people to the percentage of billed dollars collected. Using an effective balance of electronic and human resources, Wittman collects more than $155,000,000 annually for our clients. We believe that while technology is enormously helpful; it is only as good as the people managing it 44 City of South San Francisco Fire Department: Ambulance Billing Services | 20 By utilizing talented staff members, we are able to ensure that the process is fluid and bottlenecks to the process are limited. On the previous page is a diagram of our claim intake process, which we monitor closely to ensure that metrics are consistently me. However, once claim are release from our billing system, the path becomes less predictable and timeframes vary tremendously. The ZOLL billing system allows us to carefully monitor claims based on the amount of time that it has resided on any particular schedule. By working from digitally-tracked workflows, we can address claims that have stalled in the process by contacting the appropriate payor to discuss status. Billing and Collection Processes: Methodology Records Confirmed and Screened for Completeness All PCRs received by our Billing Team are thoroughly reviewed for treatments and treatment codes, medical condition (ICD-10) codes, medical necessity, appropriateness of charges for services based on services rendered, and overall completeness. Coding with the appropriate payer, patient condition, and charges normally occur within 48 to 72 hours of receipt. PCRs with incomplete information may be referred back to the transporting agency for the missing information, if and when hospital face sheets are not available. Patient accounts with private insurance, Medicare, and Medi-Cal information are billed immediately. If insurance information is not available on the initial call report, additional research is conducted to locate any available insurance. When no insurance can be identified, the patient’s account is then set up for private billing. Locating and Verifying Insurance All insurance and third party payer information provided is verified online or by phone. By identifying the correct payer for a patient’s claim before it is ever billed, we consistently keep our percentage of incorrect billings very low. In the event that the incorrect insurance is billed, our customer service representatives contact the patient or receiving hospitals for the correct insurance information. Denials are simply not acceptable. Hospital Patient Records Systems Creating a mutually beneficial partnership with your destination hospitals is a key part of our transition schedule when we begin our work with you. Initial contact is usually started even before the contract has been finalized. Initially, most hospitals elect to exchange data through a fax solution where Wittman submits an information request on a regular basis. Once the information is retrieved, the face sheets are faxed back to Wittman for further processing. This is an effective short-term solution; however, we then work with HIPAA compliance and IT teams at each hospital to attempt to establish a more efficient mode of information transfer. Typically, faxed requests will take a minimum of two working days before we might expect to receive the requested information from the hospital. As part of this proposal, we commit to introducing ourselves to your top receiving hospitals to discuss how we can work together to implement a more effective, streamlined process. Expediting the initial set-up is important and we will however continue to work with hospital Health Information Management (HIM) personnel to set up a more efficient option: a scheduled VPN or FTP “data dump.” In combination, the two methods ensure regular exchange of information and the retrieval of hospital face sheets in the most expedient way allowed. 45 City of South San Francisco Fire Department: Ambulance Billing Services | 21 Follow-Up Protocols As mentioned above, our comprehensive collection services include working with your receiving hospitals to obtain patient demographics to ensure the highest level of collection possible. We also gather additional information via secured email, VPN, fax, and phone calls to the financial offices of the hospitals or skilled nursing facilities. Wittman Enterprises engages a variety of other processes and resources in the course of following up on accounts with inadequate billing information including: Use of Zip Code/Street Directories for obtaining missing/incomplete addresses in addition to our own proprietary address.checker program and MelissaData.com Use of Accurint.com for tracing mail returns Contacting the EMS Division to locate missing information from Run Reports Contacting the patient or family members for billing or insurance information Personal contact with the patient or patient’s family via phone or email Mailing inquiry forms to the patient Assignment Authorization Based on our extensive EMS billing experience, we have found that the most efficient billing and collection programs are a direct result of a strong partnership between Wittman Enterprises and our client. That concept is particularly important when discussing patient signature authorizations. Agencies are not permitted to file claims to Medicare without the signature of the patient, designated guardian, or witnessed declaration that the patient is not able to sign. Recognizing that there are times when obtaining these signatures is simply not feasible; Wittman has developed a solid process in partnership with you, to address missing and invalid signatures. This process includes both education and direct patient contact to obtain required forms. Patient signature authorizations can significantly impact revenue if not diligently pursued in a timely manner. Patient Database For 24 years we have compiled an extensive Patient Database containing thousands of patient records and pieces of demographic and patient historical data. Our California database has been growing since 1991 when we began our EMS billing partnership with our first eight clients. The database allows us to cross-reference accounts and streamline the billing process in a more efficient and thorough manner. We do this under the strictest HIPAA compliance regulations to ensure proper patient confidentiality. Identification of Payment Sources When insurance information is incorrect or incomplete, our Customer Service Representatives work with hospitals and the patient to obtain current and accurate information. When initial patient contact is made, insurance eligibility is verified with the patient still on the phone. This prevents billing delays and allows customer service representatives to inform patients if there are any problems with the insurance information provided. Wittman electronically bills all Medicare, Medi-Cal, qualified primary and secondary insurance sources, workers compensation, health maintenance organizations, third party liability, benefit programs, and self-insurance programs. Those who do not accept electronic claims are billed via generated paper statements mailed directly to them. 46 City of South San Francisco Fire Department: Ambulance Billing Services | 22 For auto accident-related accounts, we determine from the patient whether they have med-pay through their automobile insurance, we are billing a third party insurer, or if they have retained the services of an attorney. Depending on the patient’s response, we will either bill the patient’s med-pay or private health insurance, bill the responsible party or we will work with the patient’s attorney to set up a lien against their personal injury case. All appropriate follow-up on accounts occurs regularly by specialized personnel in our Customer Service Department. Wittman Enterprises, LLC has also worked on several large insurance bankruptcies. These bankruptcies have affected the revenue of our clients. Through our efforts, we have been able to obtain for our clients up to 80% of unsecured debt owed by several of these insurance companies. Most of our competitors opt to forego this process as it can take years to settle these cases. It takes many hours of correspondence and re-billing to the bankruptcy courts to net our clients payments that otherwise would have been written off. Patient Payment Options Wittman Enterprises will affect positive collections for the City’s financial requirements while providing compassionate service to your patients—doing everything possible to attain reimbursement for your claims. With that goal, we try to provide as many payment options as possible so that patients have choices of how best to make payments to their accounts. Whether they mail their check payment or credit card billing information, provide their credit card information over the phone, set up a limited installment payment plan, or prefer to access our Credit Card Payment Portal, we make it as simple as possible for patients to submit their payments. Installment Payments For patients unable to pay their full balance owed, Wittman follows your policies in regards to private pay accounts. This could include minimum payments accepted and the duration of the private pay contract. Based on our experience, we have found that limiting payback duration to one year usually provides the best results for our clients. Patients have the option of making their monthly payments by check or credit card. They may also set up an AutoPay agreement with a signed authorization where payment is automatically withdrawn from their credit card each month. Hardships, Discounts, and Reductions In the course of providing our services, Wittman follows the City’s policies. For example, you may waive the ambulance fee if it is found that a patient does not have the financial resources to pay. We notify your department in the case of any situation requiring modification of account balances, pay schedule, referral to collections, or account write off. No adjustment is ever made without prior authorization from you. All adjustments are clearly documented and identified in our regular reporting and documentation. We customize policies at your direction regarding discounts and reductions to meet the City’s requirements. Some of these may include hardships, attorney requests, City employees, or small balance write-offs. In all cases, no discounting decisions or write offs are made without your advanced approval. 47 City of South San Francisco Fire Department: Ambulance Billing Services | 23 Denied or Disallowed Claims Protocols Wittman Enterprises pursues every claim and follows through with every denial so that all legitimate revenue is collected on behalf of our clients. Denials are not accepted; in fact as a policy we appeal all claims where the denial has appeal rights and we determine that an appeal is warranted. Additionally, Wittman demands payment with the appropriate interest from non-compliant insurance companies. Medicare Denial Protocols: Medicare may deny claims for any number of reasons such as a patient without Part B coverage on the date of service, incorrect patient information on the claim, Medicare is a secondary payer, the patient has a Medicare Advantage plan, and many others. Wittman Enterprises actively appeals and processes all denials, making sure our clients get their maximum legal reimbursements. Our thorough process starts with reviewing the denial code and includes: Identifying the course of action based on the denial code Further researching Medicare Eligibility Verifying payer primacy between patient insurance and Medicare coverage Locating Medicare Advantage plan coverage Reviewing modifiers and codes for accuracy Checking EOBs for reported non-covered services or for no Part B coverage Billing secondary payers such as insurance and Medi-Cal as necessary Correcting information requested on denial and resubmission to Medicare, supplemental insurance, Medi-Cal, and the patient to reflect all necessary changes Scheduling a call-back date to follow up on resubmission Notating the account so that it reflects up-to-the-minute status of every claim Medi-Cal Denial Protocols: Not all Medi-Cal denials are provided to us in the same way. Most are received in traditional Explanation of Benefit (EOB) format where codes are given and definitions for the codes are provided on the EOB. Others are returned in letter format only without codes or any clear reason for the denial. Our procedures for processing Medi-Cal denials include: Reviewing EOB/letter to verify if a payment was issued, and to identify the explanation for the listed code. This primary step is key for determining the type of denial received and what course of action to take for ultimate payment. Further investigating patient’s Medi-Cal eligibility and modify claim data if necessary. Identifying hierarchy of payers. Assuming Medi-Cal is the primary; add appropriate denial code along with any other necessary changes. Resubmitting claim to Medi-Cal. Scheduling a call-back date to follow up on resubmission. Notating the account so that it reflects up-to-the-minute status of every claim. Insurance Denials Protocols: Health Plans and Medical Groups issue denials when all or parts of a claim are not paid. There are several types of denials. Some are issued correctly according to the patient’s insurance policy and/or 48 City of South San Francisco Fire Department: Ambulance Billing Services | 24 billing guidelines while others are incorrect due to an error by the health plan when processing the claim. Our standard operating procedures include: Verifying whether the denial is based on “Not a Covered Benefit”, “Not Eligible”, “Unable to identify as a Member” or, “Primary Insurance Paid more than Allowed”, for example. If there is another billable insurance on file, sending a claim to that insurance, attaching the denial received. If there is no other billable insurance on file, contacting the patient to inform them of the denial and request any other insurance information. When corrected information is received from the patient, updating the payer information and send a claim and a copy of the PCR to that insurance with the denial received attached. When there is no viable insurance policy to bill, no Member or Resident program, converting the claim to private pay and billing directly to the patient. We have a significant number of Standard Operating Procedures (SOPs) covering numerous scenarios for processing denials for Medicare, Medi-Cal, and Private Insurance. Our SOPs are also available to you for review if you would like a more exhaustive explanation of our various methods. Private Pay Accounts Surveys from the American Collectors Association indicate that patients are more motivated to make payment from a telephone call than repeated collection notices. However, by combining telephone calls and collection notices, an agency can further increase the effectiveness. We have found this to be true through the personal attention given to our clients and their patients. Our first call to a private account occurs immediately after data entry of the incident into the system and automated and/or manual searches for previous accounts for the same patient have been completed. This verification call allow us to determine if the patient has insurance or any special circumstances that will make it difficult to pay the bill in a reasonable amount of time. The early establishment of contact with the patient is beneficial in establishing a working relationship with the patient on an individual level. We believe our system of invoices, statements, delinquency notices, and individual letters, in conjunction with telephone follow up, is an industry best practice producing results for your organization. Invoicing Calls to Patient Combination Collection Effectiveness 49 City of South San Francisco Fire Department: Ambulance Billing Services | 25 Bill Schedule Wittman Enterprises customizes your private bill schedule to reflect the City’s needs. These schedules work in conjunction with our billing program, tracking accounts receivable and assigning them to customer service representatives for making follow-up calls. Following are two examples of customized bill schedules: Private Payer – Example Schedule Patient Signature Required – Example Schedule **This timeframe varies greatly depending on the information provided by the patient and the type of connection available with the drop-off hospital. Payment Processing Payments received are posted to the proper account within one day, noting the source of that payment. All charges applied to a patient’s account are retained as a permanent record of their medical history. Full payments posted that result in a zero balance require no further action. When partial payment is made, it will be posted and the balance transferred to the appropriate pay source. For example, a Medicare payment would be posted with the appropriate write downs due to mandatory contractual obligations; and the patient’s remaining responsibility would be transferred for billing to the secondary insurance or to private billing directly to the patient when no additional insurance is found. Follow-up is completed by the Customer Service Representative regardless of private or secondary insurance billing. In the course of billing, patients without insurance are identified. If they are unable to make the payment in full, they are offered payment arrangements that can be made on a monthly, bi-monthly, or weekly schedule. Our customer service representative will set up the Time Pay within the system and an initial letter is sent to the patient outlining the payment arrangements. There is no minimum Action Time Line Information letter with invoice Immediately Phone call to patient Within 3- 5 Business Days Hospital Request for Information Within 5-10 Business Days** Send Second Notice At 30 Days Phone call to patient At 30 Days Hospital Request for Information Sent At 40 Days Send Past Due Notice At 45 Days Phone call to the Patient At 55 Days Send Final Demand At 70 Days Action Time Line Medicare signature required letter Immediately Phone call to patient Within 3- 5 Business Days Patient signature required Invoice At 35 Days Patient signature required Past Due Notice At 55 Days Phone call to patient At 60 Days Patient Signature required Final Notice At 70 Days 50 City of South San Francisco Fire Department: Ambulance Billing Services | 26 monthly payment amount; however, we recommend to our clients that such accounts should be paid in full within 12 months of the agreement. Processing Funds: Live Cash Method Many of our EMS billing partners prefer and we recommend the Live Cash method of processing payments. Payments are sent directly to us, processed and posted to the account, and deposited into the City’s bank account. Due to our meticulous auditing, balancing, and reconciliation processes your monthly reports will balance with your bank statements to the penny. Great care is taken from the opening of correspondence and payment envelopes by a specific group of staff. Patient accounts are updated and verified for accuracy before any checks are prepared for deposit. In all cases, double- custody procedures are followed so that payments are always within at least two cash receipt staff’s hands. Finally, we limit processing of payments and remote deposit logins to a maximum of two people to control deposits completely. Payments made by check are scanned and deposited remotely to your bank account (or directly at the bank by designated personnel if remote banking is not a service your bank provides). Cash payments are handled directly by the president of the company. For Electronic Funds Transfers (“EFT”) required by federal insurance providers such as Medicare, we post Electronic Remittance Advices (“ERA”) to patient accounts immediately upon receipt. Since requirements vary greatly from agency to agency regarding payments and funds received, Wittman Enterprises will work closely with the City of South San Francisco to customize this function during the initial set-up process. Credit Card Payments Based on your preferences, we provide credit card payment options for your patients who wish to have bill payments processed this way. Patients are informed through our correspondence and our customer service staff how they can make credit card payments to their accounts. Limited Wittman staff is authorized to accept credit card information over the phone and our automated Credit Card Portal allows patients to securely pay their bills using our online reporting module. Credit Card Payments Portal Our credit card payment Portal provides a link for patients who prefer to pay their invoices online. Accounting of Payments Received On a monthly basis and by request, Wittman Enterprises, LLC accounts for all payments received and provides financial reports of all billing and collection activity pursuant to GAAP. 51 City of South San Francisco Fire Department: Ambulance Billing Services | 27 Reporting Uncollected/Delinquent Accounts Monthly we provide the City with reports of uncollectable/delinquent patient accounts. They are usually identified in the reports as “bad debt write off.” Wittman Enterprises is not a collection agency therefore we are not allowed to follow practices associated with collection agencies. Based upon your policies, we will design a collection protocol that follows your philosophies and policies regarding the collection of bad debt. With your authorization, we work directly with your identified staff on bad debt write offs and/or directly with your chosen collection agency. No account will ever be written off as bad debt nor turned over to a collection agency without your prior approval. Patient Disputes We recognize that most patients are citizens of your community so our goal is to function as an extension of the City of South San Francisco. We provide extensive training and look for individuals with the ability to be compassionate and empathetic while efficiently resolving calls. There are managers and directors available at all times to assist if customer issues cannot be resolved to the patients expectations by our customer service department. All customer service staff is located in our Sacramento facility. Wittman Enterprises’ goal is that each client and patient reaches a live person when they call into our business office located near Sacramento, CA. If our EMS partners or their patients do not reach a live person during regular business hours, they will be provided the option to leave a voicemail and offered instructions on submitting an email inquiry. Wittman personnel will respond the same day during normal operating hours or within 24 business hours when that is not possible. If any complaint received by our customer service department involves care related concerns, Wittman will contact the City and/or Fire Department directly for resolution. Collection Practices On average, we send less than 12% of all accounts billed for additional collection efforts. Wittman will provide current reports identifying any non-collectable accounts to be released to your collection agency. As part of our process, we work with your agency and provide them necessary documentation regarding each account. However, before an account is even considered for referral to collections, the following exhaustive procedures will have been performed: Patients will have been cross-referenced by name, social security number, incident pickup or residence address, and date(s) of service through a variety of resources including our extensive patient database. The entire regular invoicing cycle will have been completed. We will have conducted all appropriate follow-up calls and letters. We have identified all available alternate patient contacts. We will have completed our skip-tracing processes to locate correct address and telephone information with tools such as Accurint.com, The Haines Directory, MelissaData.com, etc. Receiving hospitals will have been contacted for most accurate and current patient demographic information. 52 City of South San Francisco Fire Department: Ambulance Billing Services | 28 A second verification of Medicare, Medi-Cal, and Private Insurance eligibility is performed. Request for Changes in South San Francisco-Provided Data We do not anticipate requesting any changes in data collection by the City, provided we receive South San Francisco Fire’s ePCRs and appropriate documentation filled out completely—meeting industry, Medicare, Medi-Cal, HIPAA, and other billing standards and requirements. Over the course of our partnership together we will work with City and Fire staff, developing and maintaining a collaborative process to obtain any missing data needed for billing. f. Identify sub-Consultants, if any, that will be used for this service. Outline what their responsibilities will be and their qualifications. Subcontracting Partners InfoSend (Anaheim, CA): Invoicing and Mailings exchanged through a secured and HIPAA- compliant method and fully executed Business Associate Agreements. Technosoft (Southfield, MI): Pre-billing data processing exchanged through a secured and HIPAA- compliant method and fully executed Business Associate Agreements. g. Provide a list of the information you will routinely require for your work and the extent of the assistance required from the City’s support staff. Provider Responsibilities We are a full-service billing agency that includes a full range of tasks associated with ambulance billing. In order to create and maintain the most efficient and effective billing system partnership between the provider (City of South San Francisco Fire Department) and Wittman Enterprises, the following are primary provider responsibilities generally accepted by current standards of best practice: Submit necessary transport information, including pay source information and patient condition, to Wittman Enterprises for billing purposes. Forward to Wittman Enterprises all necessary information relating to patient transports services, payments and patient eligibility. Provide clarifications when questions arise regarding documentation. Notify Wittman Enterprises of any accounts that require special attention. Notification if addendums are made to a Patient Care Report after it has been submitted to Wittman Enterprises. Obtain signature of patient or guardian. Provide patient’s Social Security Number. These are usually minimally time-consuming and can be typically accomplished via email our through our secure FTP site at your convenience. We strive to provide the highest level of service possible and minimizing your time commitments to the process. City Support Staff Wittman Enterprises looks forward to regular contact with City staff for direction on specific accounts, balance adjustments, and other procedures requiring your authorization. On occasion, when we have 53 City of South San Francisco Fire Department: Ambulance Billing Services | 29 exhausted our resources and need help completing missing information, clarifying unclear or incomplete narratives, we will request assistance from our regular City contacts who are often able to acquire the information from their resources. However, as your billing partner, Wittman generally does not require regular tasks from City Staff as it is our job to support your billing and reimbursement program. h. Detail compliance policies and procedures, as well as agency officer(s) and a statement of their qualifications or experience to perform task. Privacy and Security Statement With the recent national news that a national ambulance billing company experienced a breach of their security protocols, resulting in the unauthorized attainment and alleged disclosure of HIPAA-protected personal patient information, Wittman Enterprises would like to reassure our valued EMS partners that as a matter of practice we exceed current HIPAA regulation requirements and take every possible precaution to maintain the integrity of private health information. HIPAA Compliance Our HIPAA compliance program was designed and audited by David Nevins, former President of the California Ambulance Association, and member of the American Ambulance Association Reimbursement Committee. Additionally, we ensure compliance with local and state laws by continually educating ourselves on any changes or differences that may apply. As a matter of policy, Wittman Enterprises, LLC stays current with any program updates to Medicare and Medi-Cal. Therefore, we pledge to remain responsible and knowledgeable regarding any program updates to Medicare and Medi-Cal for the duration of the contract period. Wittman recognizes the confidential nature of ty’s patient accounts and agrees not to disclose any HIPAA-restricted, protected health information, and to maintain the integrity of transmitted health information transmitted for billing purposes. We also follow carefully the Federal Trade Commission’s rules on identity privacy, “Red Flag Rules,” which require we maintain strict controls aimed at preventing identity theft. HIPAA-Required Safeguards for Health Information Your billing associate “agrees to implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of e-PHI that it creates, receives, maintains, or transmits on behalf of” you. They must “alert [you] of any security incident (as defined by HIPAA Security Rule) of which it becomes aware and the steps it has taken to mitigate any potential security compromise that may have occurred and to provide a report to [you] of any loss of data or other information system compromise as a result of an incident.” The Minimum Necessary rule is the basis of HIPAA. It deals with the access of Protected Health Information (PHI) and requires that an employee only have access to the amount of PHI that is needed for them to get their job done as outlined in their regular job description. Exceeding HIPAA Safeguard Requirements Wittman Enterprises, LLC has developed a fraud and abuse compliance program to be a comprehensive statement of the responsibilities and obligations of all employees regarding submissions for 54 City of South San Francisco Fire Department: Ambulance Billing Services | 30 reimbursement to Medicare, Medi-Cal, and other government payers for services rendered by clients of Wittman Enterprises, LLC. We have established, and regularly maintain, control standards and procedures to ensure that private information remains secure. Adherence to Privacy Laws Wittman Enterprises, LLC maintains compliance with all statutes of the California Privacy Protection Act, or the Federal Privacy Requirements, whichever are most stringent. More specifically the following: Medical Information, Collection for Direct Marketing Purposes - Civil Code section 1798.91 o A business may not orally or in writing request medical information directly from an individual regardless of whether the information pertains to the individual or not, and use, share, or otherwise disclose that information for direct marketing purposes, without the consent of that patient. Medical Information Confidentiality - Civil Code sections 56-56.37 o No provider of health care, health care service plan, or contractor shall disclose medical information regarding a patient of the provider of health care or an enrollee or subscriber of a health care service plan without first obtaining authorization, except if order by a court, board commission or agency for purposes of adjudication, or by subpoena. Patient Access to Health Records - Health & Safety Code section 123110 o It is the intent of the Legislature in enacting this chapter to establish procedures for providing access to health care records or summaries of those records by patients and by those persons having responsibility for decisions respecting the health care of others. Every person having ultimate responsibility for decisions respecting his or her own health care also possesses a concomitant right of access to complete information respecting his or her condition and care provided. Wittman Enterprises Privacy Policies Responsibility of Managers: It is the responsibility of each manager to ensure that activities in his/her area of responsibility are conducted in accordance with Wittman’s compliance policies. Employee Education: Wittman Enterprises provides employees rigorous, initial and regular training necessary and appropriate to ensure material compliance with applicable laws. Employee/Vendor Screening: It is our policy to make reasonable inquiry into the background of prospective employees and vendors. Determinations are made as to whether they have been (a) convicted of a criminal offense related to healthcare; or (b) listed by a federal agency as debarred, excluded or otherwise ineligible for federal program participation. Wittman Enterprises reviews the DHHS/OIG cumulative sanction report accessed on the World Wide Web at IGNet, the web site of the Federal Inspector General. Monitoring and Auditing: Wittman Enterprises, LLC has adopted an audit policy to assist in its efforts to monitor the accuracy of claims and the security of PHI. We devote such resources as are reasonably necessary to ensure that audits are (1) adequately staffed; (2) by persons with appropriate knowledge and experience to conduct the audits; (3) utilizing audit tools and protocol which are periodically 55 City of South San Francisco Fire Department: Ambulance Billing Services | 31 updated to reflect changes in applicable laws and regulations. Additionally, we routinely audit employee desk and cubicles to insure that PHI is being disposed of and/or stored in adherence to company policy. Cell phones and other electronic devices capable of recording or taking pictures are prohibited on the work floor. Physical Storage Security: Reports, records, notes, and other PHI-containing files are to be kept in secure areas at all times (locked file cabinets and offices, for example), except when in current use. Storage and Disposition of Paperwork: While working, all employees will store HIPAA-sensitive paperwork in file folders on their desks. When on break or lunch, employees will store HIPAA-sensitive paperwork in a designated desk drawer away from direct sight. For overnight storage HIPAA-sensitive paperwork will be stored in locked cabinets Stored files are accessible to authorized clerical personnel, supervisors, and upper management only. Destruction of Paperwork: Paperwork will be discarded into designated locked bins. Bins are collected bi-weekly and the contents shredded per HIPAA regulations. Electronic Access and Storage Security: Secure Server Room with Keypad Entry Multi-Layer Hardware/Software Firewalls with Access Rules giving access to only the servers we specify. Corporate Anti-Virus. Corporate Web Filtering with Anti-Virus and Spam, which are logged and monitored. Server Monitoring Tools to manage Disk Capacity, Memory Utilization, and CPU Utilization. Email Archiver that stores and monitors all email traffic with a built in policy violation alerts. OIG Compliance Program Guidance The OIG’s Compliance Program Guidance for Third-Party Medical Billing Companies is a voluntary set of guidelines intended to help “in developing effective internal controls that promote adherence to applicable federal and state law, and the program requirements of federal, state and private health plans.” Wittman Enterprises, LLC carefully follows applicable recommendations from the report to ensure comprehensive compliance with all appropriate statues and standards of practice as they pertain to Medicare, Medi-Cal, and HIPAA. Seven Key Elements of OIG Compliance Per the OIG, Wittman’s policies and procedures include the following seven elements: (1) Wittman Enterprises maintains written standards of conduct that have been developed for and are continually updated to reflect clear compliance rules, expectations, training, monitoring, and address potential fraud. 56 City of South San Francisco Fire Department: Ambulance Billing Services | 32 (2) Stephanie Cooper-Noe is our chief compliance officer along with Corinne Wittman-Wong. They chair the Compliance Committee that meets quarterly or more frequently as needed addressing changes in compliance policies and recommended standards of practice. (3) All new employees participate in a detailed HIPAA and privacy training program. Additionally, employees receive regular training updates to remain current on all policies and standards of practice. (4) Wittman follows the “Red Flag Rules” which require “whistleblower” protections that encourages the submissions of complaints and observations, with appropriate levels of protection from retaliation for the employee. (5) The Compliance Officers and Committee are tasked with responding immediately to any allegations of improper/illegal activities and the enforcement of appropriate disciplinary action against employees who have violated internal compliance policies, applicable statues, regulations or federal, state, or private payer health care program requirements. Any such investigations also include the participation of Wittman’s Director of Human Resources. (6) Wittman Enterprises, LLC uses a comprehensive auditing program to regularly monitor individual employee compliance as well as Wittman control policy compliance to identify any deviation from the required policies and procedures. (7) As stated in #5, Stephanie Cooper-Noe and Corinne Wittman-Wong lead the Compliance Committee and lead any appropriate investigations through correction of any systemic problems if they should be discovered. Wittman Enterprises Standards of Conduct Our written policies span over two hundred pages in length to address the myriad of procedures and compliance issues that must be identified, regulated, and enforced. Employees receive annual training and are required to sign a new confidentiality statement at the beginning of each calendar year. Policies include: Wittman Enterprises, LLC Compliance Policies o Corporate Compliance Standards o Management and Organization Policy o Employee Education Policy o Employee/Vendor Screening Policy o Enforcement and Discipline Policy o Monitoring and Auditing Policy o Policy on Reporting, Investigating, and Correcting Compliance Problems Wittman Enterprises, LLC Medicare and Medi-Cal Billing Compliance Procedures o Billing Compliance Audits o New Employee Billing Compliance Audits Syllabus for Compliance Training HIPAA Business Associate Agreement 57 City of South San Francisco Fire Department: Ambulance Billing Services | 33 Access to Records Policy Summary Wittman Enterprises ensures that its use, disclosure of and requests for PHI are in accordance with the Minimum Necessary requirements under HIPAA. We make every reasonable effort to limit the amount of PHI that we use, disclose, or request to the Minimum Necessary to accomplish the intended purpose of the use, disclosure or request. Internal Use Wittman’s Privacy Officer is responsible for identifying those persons or categories of persons in our workforce who need access to PHI to carry out their duties, and shall, for each such person or class: Identify the category or categories of PHI to which access is needed in order for the persons or class to carry out their duties; and Identify any conditions that should apply to each person’s or class’ access to PHI. Approved personnel shall only have access to PHI when they are on duty. Each department is responsible for overseeing and making reasonable efforts to ensure that personnel under its supervision only obtain access to the limited type of PHI that is required to carry out their duties. All Requests from any department for changes in access to PHI by its personnel shall be directed to the Privacy Officer for approval. Routine Disclosure to Third Parties For disclosures that Wittman Enterprises makes on a routine, recurring basis, we may use protocols to limit the PHI disclosed to the Minimum Necessary to achieve the purpose of the disclosure. The Privacy Officer is responsible for ensuring that all departments and functions within the Organization identify disclosures of PHI that they make on a routine, recurring basis. The Privacy Office is responsible for assisting each applicable department to create standard protocols to be applied to reasonably ensure that routine disclosures only include the Minimum Necessary PHI. Protocols under this section must address the following: The protocol must set forth the type of PHI that can be disclosed. The protocol must identify the types or categories of persons to whom the PHI identified in the protocol can be disclosed. The protocol must identify any applicable conditions to providing the disclosure. Non-Routine Disclosure to Third Parties All disclosures that are not routine and recurring must be reviewed on an individual basis in accordance with this section. The Privacy Officer, together with the compliance committee, shall be responsible for developing criteria to be applied to analyze non-routine disclosures to determine the Minimum Necessary PHI that can appropriately be disclosed. All non-routine disclosures must be forwarded to the Privacy Officer for review and approval prior to making the disclosure. The Privacy Officer shall be responsible for reviewing each such non-routine disclosure and determining the Minimum Necessary PHI that can be included in the disclosure. Finally, the PHI requested for disclosure by the following entities shall be deemed to be the Minimum Necessary for the stated purpose and do not require individual review by the Privacy Officer: Disclosures to a public official in accordance with applicable law, if the public official represents that the information requested is the Minimum Necessary; 58 City of South San Francisco Fire Department: Ambulance Billing Services | 34 The information is requested by another Health Care Provider, Health Plan, or Health Care Clearinghouse; The information is requested by a professional who is a member of Wittman’s workforce or is a Business Associate of Wittman Enterprises for the purpose of providing professional services to the Organization, if the professional represents that the information requested is the Minimum Necessary for the stated purpose(s); or A person is requesting PHI for research purposes and he or she has complied with the Organization’s policy on research and provides documentation to that effect. In the event a workforce member believes that a request for a disclosure involving PHI from a person or entity is not the Minimum Necessary, such workforce member must raise his or her concerns with the Privacy Officer. The Officer is responsible for evaluating such requests for disclosure and determining whether it is reasonable for Wittman Enterprises to rely on such request. i. Describe how the proposal differs from that of other processes used by similar firms. Electronic Communication and Access to Records Client Portal Wittman Enterprises, LLC offers secured Internet access to our billing system via our Client Portal. No additional software is required for the City of South San Francisco to access the information through our secured website. It is accessed through a secured login that is password protected. Information accessed from the Portal is in real time, allowing authorized City or Fire personnel to view each claim wherever it is in the billing and collection process. This real time access to the Wittman billing system will allow the City to view all accounts and any transactions performed as they occur providing South San Francisco with the most up-to-date information on any account. Access to the Client Portal is granted only to pre-authorized City and EMS personnel with permission to view such information and 59 City of South San Francisco Fire Department: Ambulance Billing Services | 35 is strictly limited to the City of South San Francisco’s information. All patients may be referenced by name, date of service, incident, and run number. Your staff can print invoices for patients and run reports for their own use. Additionally, the City’s specialized reports can be made available through this site. Our billing software system is Microsoft Windows-based which enables data export by authorized staff for easy manipulation (Excel, PDF, Crystal, etc.). It also allows for a clear and traceable audit trail for initial client verification, billing notification, and phone contact. Moreover, our software automatically updates each individual account detailing date, change, or billing function. All history and noted entries become a permanent record and all charges are maintained for a complete payment history. Patient Portal For many years Wittman has provided patients with Portal access as well. Each invoice, statement, and letter mailed to patients provide a website link for them to access, login, provide insurance information, make a payment, or simply inquire about their bill. This site is available 24 hours a day, 7 days a week. We respond to patient inquiries within one business day. Collections Portal In addition to our client and patient portals, we have created a Portal for the most commonly requested items from collection agencies based on input from our clients. This portal provides the commonly requested collection agency information, but limits access to only these items for security and HIPAA purposed. From the portal, a collection agency can: Review accounts electronically Print invoices Print Patient Care Reports Print 1500 billing forms. The connection is fully secure and available only with authorization from you. Authorized agencies only have access to those accounts sent to them for collection work. Secure Email We also provide the City access to our Secure Email Program from Axway. It provides multiple tiers of security that can be used individually or in combination to block threats at the DMZ and within the enterprise network, and secure inbound and outbound email traffic at the content and network levels. MailGate SC simplifies management with one comprehensive secure email solution for inbound, outbound and 60 City of South San Francisco Fire Department: Ambulance Billing Services | 36 encryption, providing secure file delivery without impacting your current environment. File Transfer Protocol (FTP) We provide you access to our secure FTP site. We receive an email notification anytime reports or other information are uploaded to the site. There is no file size limitation for client uploads. Additionally, some clients prefer that we download information from their own FTP software such as SFTP. We are comfortable with both options following your preference and policy. j. Describe how your firm will meet reporting requirements stated by the City and how this information will be organized. (ex. Payment type, outstanding amounts, reimbursements, transport type). Clear and Concise Reporting Our month-end correspondence with you includes Cash Receipt Reports that reconcile all deposits, receivables, billings, patient accounts, adjustments, dishonest checks, and refunds. All other processes and functions at Wittman Enterprises, LLC are ongoing. Financial and performance reports are detailed and easy to read. On-Demand (ad hoc) reports are our specialty and are provided at a moment’s notice at no additional charge. These reports provide detailed accounting for account adjustments of any type and track revenue by period. Our reports are Accurate and Easy to Read. Robust and Individualized. Accessible. For examples please see Appendix 2: Sample Reporting (p. 53). A/R Aging Report: This report can be either a detail or summary report based on trip date (date of service), patient, or payer. It can be customized to track a specific payer or payers and date ranges and lists how many ambulance claims are still outstanding for any given time period. Ticket Survey Report: Detail or Summary can be run by date of service, payer or patient or combination thereof. Ticket Surveys are used to provide the number of accounts input into the system in a given month and under the payer mix category. This information provides revenue projection information and can be used to verify that all tickets sent have been received. Year-to-Date Revenue Report: This report provides a snapshot of the last twelve months at any time. It offers totals in all categories including Medicare and Medi-Cal write-downs, monthly amount of delinquent accounts and refund amounts. It is a very effective performance analysis tool in monitoring our performance as it reflects our ongoing collection rate, both gross and net, for a twelve-month period. Management Summary Report: The report is run by fiscal year. It provides an accounting by financial class of total trips and dollars billed each month, with a cumulative year-to-date tracking. It also provides an accounting of the dollars received each month by financial class with a cumulative year-to-date tracking. Ad Hoc Reports: On-demand reports are our specialty and are provided at no additional charge. Our billing software collects and tracts numerous data elements whether input manually or electronically downloaded. From the large data field our ad hoc reports are available and on- line for South San Francisco review and can contain month-end and real time information as required. 61 City of South San Francisco Fire Department: Ambulance Billing Services | 37 Reports and Records The City of South San Francisco will have access to our Client Portal and client reporting system allowing authorized City and Fire personnel to obtain invoices, account balances, billing reports, and other hands- on account management tools. Daily, monthly, quarterly, annual, and special reporting can be provided in PDF and Excel format. Our reporting system allows interface with Crystal reporting software. For example, South San Francisco’s customized reporting program might include specific details such as: Number of Reports Received Number Billed and Bill Type Calls Not Billed Gross Charges Contributions Allowed or Write Down Net Charges Adjustments Payments Refunds Balance Owed Number of Bills and Amounts Sent to Collections Pending Claims at Collections Write Offs Aging Reports k. Include your firm’s disaster recovery plan/system and retention policy. Computer Operating System All employee computers run Windows 7 and our network is run through Windows 2012 servers, Windows 2012 R2, and our 2012 SQL server. We currently have no plans to modify our network except for following our regular maintenance and equipment replacement schedules. Wittman Enterprises utilizes dual layer protection for both software and hardware. The selected tools include: AVG Antivirus Business Edition software AVG Firewall Security blocks hackers attempting to access data stored on your endpoints and business network. Stops malware taking over your computers or laptops. Works on wired and wireless networks. Keeps our identity safe from the Spyware and Adware that tracks personal information Detects and removes dangerous rootkits that hide malicious software that attempts to take control of the computer. Protects from malware and helps stops anything that is already infected. Virus Definition Updates are performed hourly. Computer Scans are completely regularly throughout the day on all computers. Barracuda Spam Virus Firewall Appliance Manages all inbound and outbound email traffic to protect organizations from email- borne threats and data leaks. With the Barracuda Spam Firewall, protecting against inbound malware, spam, phishing, and Denial of Service attacks ensures that business productivity isn’t impacted by attacks through the email system. Customizable policies enable further enforcement of detailed requirements that govern inbound email messages. Virus Definition Updates are performed hourly. 62 City of South San Francisco Fire Department: Ambulance Billing Services | 38 Business Continuity Plan Our Business Continuity Plan is designed to allow Wittman to continue conducting our clients’ business until recovery from an unforeseen disaster or emergency is accomplished. It identifies how we would stay in touch with our clients and with each other, continuing to do our work. The plan 1) documents key personnel and backups, 2) identifies those who can telecommute, 3) documents critical equipment and appropriate off-site backups, 4) identifies critical documents, and 5) identifies contingency equipment options and locations. Utilizing Veritas Backup Exec software, our electronic computing and storage capabilities are backed up redundantly by a Dell Power Vault 124T with 24 terabytes of storage capacity. Wittman’s network consists of a redundant Raid Ten Array Network Attached Storage, running on two Dell R720 Dual Processor eight core servers on Windows 2012 Server in an active/passive cluster mode. Wittman uses Rescue Net Billing by ZOLL Data Systems. In the event of a catastrophic event, the software is readily available for us to replace. As an added precaution, all backup and system programs are kept offsite. To minimize any potential down time Wittman contracts with Dell Computers for a maximum 4-hour service response time on all of our billing servers. In case of an interruption in South San Francisco’s (or Wittman’s) ability to transmit or receive ePCRs electronically we maintain the ability to receive information through our secured FTP site. Our IpSwitch Secure FTP server is the industry-leader in FTP security. Highlights of this system include: Security: Encrypted transfer over SSH/SFTP, SSL/FTPS, and HTTP/HTTPS protocols Powerful management administrative control and enforcement Automation: Server events can generate alerts and launch workflows Compliance: Exceeds stringent security and privacy requirements for secure file transfer Ad hoc and schedule interaction: Supports impromptu as well as predefined transfers by people, systems, and processes An $800,000 line of credit is available to us for the purchase of necessary equipment, software, and supplies. Regular reviews of the plan and other emergency plans are conducted to ensure current and workable solutions. l. Clearly identify the transition plan and timeline necessary to migrate all billing and collection services from the City’s current Consultant. Strategy and Implementation Plan We fully understand the scope of work outlined within the original request for proposal and the associated addendums. Wittman Enterprises is prepared and qualified to effectively meet all elements describe within the Ambulance Billing Services RFP detailed in the Scope of Services section in accordance with all applicable local, state and federal laws and within the policies of the City of South San Francisco. If we are fortunate enough to earn your EMS partnership, your transition plan will be customized to meet and exceeded your needs and expectations as our experience has shown that no two transitions are the same. Our transition process is built around five key steps that will be facilitated by your Client Liaison, Stephanie Cooper-Noe, and the entire Wittman Project Management Team. It is designed to 63 City of South San Francisco Fire Department: Ambulance Billing Services | 39 systematically address all required deliverables for a timely and orderly transition: from Medicare, Medi- Cal, and insurance transfer requirements, to the interfacing of all software systems—all leading to the successful go-live date estimated in the timeline and schedule created with you. As your future EMS billing and collections partner, Wittman works closely with you during the operational implementation process ensuring a smooth transition. Regular meetings throughout the transition period focus on the items and tasks necessary for our transition partnership. Ongoing communications include conference calls and regular correspondence ensuring we meet required deadlines from your customized schedule so that your EMS program deadlines are met. As a result of our business model, you will find that many of our processes are customizable to the needs to the City. Through our 24 years of experience, we have learned that each EMS organization functions differently and has unique expectations and needs. We have elected to not advise you how you must change to meet our needs; instead we have chosen to embrace that uniqueness and develop your billing program to meet your requirements and expectations. Transition Timeline Estimated Our billing system is easily customized and we are able to complete set procedures within 48 hours of award of contract. Wittman Enterprises has significant experience in working out old work from numerous billing systems. We are capable of taking on this task immediately upon award and execution of a contract. Billing private insurance and private pay claims starts immediately and we vigorously attempt to collect on all aging account receivables turned over to us. As part of our regular processes we maintain complete account receivables, payment collection, and balance records on each patient. The countdown to “flipping on the billing switch” is completed in the few milestone steps shown below. 64 City of South San Francisco Fire Department: Ambulance Billing Services | 40 Transition Schedule Estimated Step 1 - 30 days Welcome Gather Information Procurement Transition Billing Award of contract Kickoff meeting and introductions Fully-executed Contract and Business Associates Agreement (BAA) Gathering of Company Specifics, demographic information, pay-to address requirements, etc. Begin transition billing immediately Completion of transfer documents with Medicare, Medi-Cal, and other insurance Assembling of the City’s policies: add to Wittman department procedures Wittman department manager and customer service briefings on the City’s policies & procedures Client and vendor ramp-up meetings as needed Step 2 - 15 days ePCR Interface Reporting Program Mapping and interfacing of ePCR and billing systems Attain necessary logins, passwords, credentials, permissions Testing ePCR interfaces for the System’s EMS billing program Client, vendor, and ePCR ramp-up meetings as needed Customize the City’s Reporting Program Step 3 - 15 Days Ramping Up Complete overlapping and remaining tasks from Step 1 and Step 2 Gather banking information and materials and make necessary transfers of information Set up the City’s personnel on Client Portal, FTP site, etc. Client and vendor ramp-up meetings as needed Step 4 Go-Live Accept live data via ePCR interface Transmit electronic claims to Medicare, Medi-Cal, etc. Client and vendor ramp-up meetings as needed Step 5 - 6 months Analysis Conduct comprehensive process, compliance, and documentation analyses As needed, provide the City’s EMS personnel comprehensive billing compliance and documentation training m. Provide a detailed description of a transition plan for a future billing company that may be awarded a contract in the next RFP cycle. The plan should include a timeline as well as the lead time needed to close out specific City accounts. Transition Plan Because most of our clients have remained with us for years it is unlikely that we will need to transition our services to an alternate billing firm. Our services are tailored and monitored constantly to meet and exceed your expectations regularly. However, in the event of the end of a contract, Wittman Enterprises is committed to serving your needs at the highest level possible and would continue to perform our responsibilities professionally and helpfully to ensure a smooth transition. Wittman has only transitioned a small number of clients from our billing program so instead of offering a formal process, we commit to working with the City and your new billing agency throughout the transition process to provide any information that you or your new billing company may require, including reports, 65 City of South San Francisco Fire Department: Ambulance Billing Services | 41 documentation, etc. We will also work to define a wind-down period that is acceptable to both parties. The industry standard is 90 days, but we can negotiate that timeframe based on your situation. n. Detail analysis capabilities that show trending, program performance and other issues that may arise. Key Performance Indicators Tracking and examining accounts receivable, and days sales (revenue) outstanding (DSO), are useful tools helping us judge how “quickly” and efficiently we are getting our clients their maximum and legal reimbursements. This doesn’t work as well as a snapshot in time but rather as a comparison tool from period to period. As one of our key performance indicators, DSO (also known as A/R Days) is monitored regularly to ensure the most consistent and effective results possible, analyzing how long it takes from the billing date to when we receive payment on your behalf. In this example the account’s DSO is calculated by: Getting the Average Charge per Day: last 3 months charges divided by the number of days in those 3 months; and Dividing the A/R Balance by the Average Daily Charge, giving us how many days of charges are outstanding. When the work is being managed appropriately your outstanding A/R should not usually be more than three months of charges. Much of this key information will be provided in your Year-to-Date Revenue Report along with several other Key Performance Indicators (KPIs). In addition to DSO review, our operations director uses department KPIs to analyze trends, performance, and to address any anomalies before they become issues. Billing Department • Trending of Transports • Month-End Report Comparisons and Reconciliations Customer Service Department Workflow Timeliness • Hospital Data Exchange • Mail Returns/Missing or incorrect phone numbers • Private Mail • Medicare Signatures February March April Total Charges for the 3 Months # of Days in this 3 Month Period $486,938 $529,350 $490,601 $1,506,889 92 Average Charge per Day A/R Balance DSO Days $16,379.23 $1,022,531 62 66 City of South San Francisco Fire Department: Ambulance Billing Services | 42 Cash Receipts Department • Payments monitored for timeliness and unusual trends • Refunds Trending Collections Timeline Taking into account that Medicare payments are received after 14 days (at the earliest) and based upon typical collection rates, the graph below represents how accounts are collected on average by month for our clients; on average 74% of revenue will be collected within 60 days of service. The remaining approximately 11% is reserved for possible referral to collection agencies, for appeals, payment arrangements, litigation holds, and other usual and customary adjustments to dollars billed. Wittman Enterprises is generally able to assume all aged accounts receivable work for the same or similar fee to new work; however, the final price would be negotiated at the time of transition and is based on the age, quantity and quality of remaining work after the incumbent’s wind-down period. This aged work is addressed on a case-by-case basis and added to our billing system to reflect all activities prior to Wittman assuming the account. One each account is added, we then superimpose our billing process in an attempt to capture any revenue available for the account. Billing and collections for these accounts must be treated as urgent due to timely filing restrictions; however, results and timeframes will vary based on the quality of information provided. 26% 48% 8% 4% 0% 1% 0% 0% 1% 0% 0% 1% 0% 10% 20% 30% 40% 50% 60% Mo n t h 1 Mo n t h 2 Mo n t h 3 Mo n t h 4 Mo n t h 5 Mo n t h 6 Mo n t h 7 Mo n t h 8 Mo n t h 9 Mo n t h 1 0 Mo n t h 1 1 Mo n t h 1 2 Collection Receipt Percentage by Month 67 City of South San Francisco Fire Department: Ambulance Billing Services | 43 Ambulance Revenue Analysis Report 68 City of South San Francisco Fire Department: Ambulance Billing Services | 44 Quarterly Client Connect In 2015 we started our Quarterly Client Connect program which provides a program check-up, opportunities to discuss industry trends and standards, address agency questions and concerns, and review performance trends and reporting. Visits are conducted via conference call, Go-to- Meeting/Skype conferences, and in-person visits with Finance and Fire personnel. Analytical content at these meetings usually include some or all of the following: Payer Mix Analysis Collection Rate Analysis Year-to-Date Revenue Report Management Summary Report Ticket Survey Report Ambulance Revenue for Fiscal Year Report 69 City of South San Francisco Fire Department: Ambulance Billing Services | 45 SECTION C: Compensation Requirements Competitor and Transition Performance Data We believe that it is important to demonstrate our superior performance over our competitors on behalf of our clients and potential clients and, when necessary, provide specific information regarding vendors with inconsistent performance history. For example, using average revenue collected per transport, the chart below shows the significant improvement achieved based on simple revenue per transport dollars for clients who have transitioned from your current vendor to Wittman Enterprises. Client Previous Vendor Results Wittman Results Revenue Improvement Percentage Improvement Burney Fire Protection District $393.00 $595.00 $202.00* 34%* Carson City Fire Department New Client ~ ~ ~ Cosumnes Community Service District FD $471.00 $589.18 $118.18 20% CSA 69 (Heartland) $292.12 $340.91 $48.79 14% North County Fire Protection District $437.81 $530.78 $92.97 18% North Richland Hills New Client ~ ~ ~ North Tahoe Fire Protection District $792.37 $872.41 $80.04 10% Richland Hills New Client ~ ~ ~ * Note: Burney Fire’s transition to Wittman included a rate increase as well as our improved efficiencies: both resulting in the significant performance improvement for the client. Superior Performance Wittman Enterprises is committed to competitive fees for our clients, we however are not typically the “cheapest”. As part of our business model, we have chosen to charge our clients a fair market rate that allows us to maintain a superior level of service with a staffing level that provides both exceptional collection results and unmatched customer service. Reducing fees to “beat” the competition would mean that we cannot provide the level of customer service and performance on which our company is built. We are not the largest billing company but we expect to be the best. Maximizing Collections Through streamlined efficiency, talented staff, automation, and continuous improvement, Wittman has a long track record of strong revenue returns for our clients. We consider the net percentage collected from the amount billed to be the ultimate standard by which your ambulance billing company should be evaluated. Net collections are those dollars eligible for collection after taking into account Medicare and Medi-Cal contractual write downs. Other agencies may offer at a lower fee; however, we ask that you evaluate the net revenue received and consider how our personal attention to your account considerably increases revenues to your bottom line. For example, two of our long-term clients contracted with a national competitor to 70 City of South San Francisco Fire Department: Ambulance Billing Services | 46 Wittman Enterprises (for “a lower fee”) and experienced not only a significant drop in the level of response and service but a substantial decrease in net revenue collected. The following tables detail the annual overall drop in revenue for those clients referenced above who left Wittman Enterprises for a perceived drop in program cost. CLIENT #1 WITTMAN COMPETITOR DIFFERENCE RATE CHARGED TO CLIENT $17.25 PER TICKET $12.75 PER TICKET $4.50 per Ticket REVENUE COLLECTED $37,030,484 $34,056,482 ($2,974,002) COST IN FEES TO CLIENT $1,242,000 $882,000 $360,000 NET REVENUE TO CLIENT $35,788,484 $33,174,482 ($2,614,002) This client also experienced similar results by selecting a vendor that bid a slightly lower rate. Rate is an important factor however it should be coupled with overall vendor performance to realize the net savings or in this case loss to the agency. CLIENT #2 WITTMAN COMPETITOR DIFFERENCE RATE TO CLIENT 5.90% 5.00% 0.90% REVENUE COLLECTED $1,963,296 $1,794,717 ($168,579) TOTAL COST IN FEES TO CLIENT $115,834 $89,735 $26,099 NET REVENUE COLLECTED $1,847,462 $1,704,982 ($142,480) FOR THIS AGENCY, THIS REPRESENTED A 8.3% DECREASE IN REVENUE AND A NET LOSS OF $142,480. THEY REALIZED NO SAVINGS AND ULTIMATELY LOST MONEY BY SELECTING THE "LOW COST" VENDOR. Wittman bases its fees on a number of factors including information on the types of transports you have (ALS versus BLS), your average transport distance and the demographics of your area (Medicare, Medi- Cal, Insurance eligible individuals versus self-funded patients with no insurance). The City of South San Francisco can count on Wittman Enterprises to conduct diligent, regular, and uninterrupted billing and collection services in a professional businesslike manner with superior This demonstrates a 7.8% drop in revenue to the agency that thought they were selecting a vendor that would “save” the agency money by selecting a lower cost vendor. Over the course of one year, this agency lost almost $3,000,000 to save $360,000. Superior Performance should be heavily weighted when selecting a billing agency versus simply choosing a lower cost vendor to save money for the City. As demonstrated above, lower cost does not always translate to actual savings. $360,000 Saving by Selecting the Low Cost Vendor $2,614,002 Loss in Net Revenue Due to the Vendor Under Performing 71 City of South San Francisco Fire Department: Ambulance Billing Services | 47 performance. We believe our personal approach and higher levels of service greatly exceed industry standards. Your expectations and overall satisfaction are attained through ongoing and regular training, continuous improvement, and our comprehensive auditing program. Cost Proposal Per the RFP instructions, the Cost Proposal for Ambulance Billing Services has been submitted under separate cover. We are a full service billing agency from the point of data entry to the last cent collected. Our fees contain the full range of EMS billing services including: Service Levels Wittman Enterprises National Competitor Immediate availability to patients No-cost reporting Ad Hoc reporting for no additional fee Instantaneous response to reporting needs Technological automation Patient Database (since 1991) Hospital connectivity Single location with tight HIPAA and compliance controls Lowest claim to staff ratio Full reconciliation and discrepancy research Medicare Revalidations Membership program support Special account handling (employee, time pay, indigent program) Patient Satisfaction Survey Management Reliable Internet-based Portal System: Client Portal Patient Portal Collection Agency Portal Dedicated Client Liaison and Division Manager to your account Accurate, efficient, and experienced billing staff Higher staff-to-claim ratio ePCR integration Unlimited access to Client Portal Each document confirmed, and screened Insurance finding and pre-verification Electronic billing to Participating Payers Assignment authorization verification Billing private insurance Destination hospital contact/patient demographics Employee background checks Toll-free number (calls answered by real people) Bilingual staff Personalized reporting Client Liaison team Relentless Claim Appeals team 72 City of South San Francisco Fire Department: Ambulance Billing Services | 48 SECTION D: Contract Exceptions 3. Contract Exceptions We have reviewed the RFP, proposed contract, and Business Associate agreement and the scope of services. At this time we do not have any exceptions or requested changes that reflect variations from, or exceptions to, the conditions and specifications of this proposal (with the exception of any bullet- pointed content below). We respectfully request the option to address any questions that may arise during contract negotiations. On page 4 of the RFP it states, “The successful Consultant shall be required to appear as a witness on behalf of the City . . . “ Wittman Enterprises has no exception to the request; however, we reserve the right to charge on an individual basis for travel expenses of the witness(es) including time, transportation, meals, and lodging as required based upon the particular case in question. 73 City of South San Francisco Fire Department: Ambulance Billing Services | 49 APPENDICES Appendix 1: Quality Assurance Programs Auditing In addition to continuous training and quality control protocols, Wittman’s internal auditing program scrutinizes our work to ensure records are not missing, minimum content criteria is preset, fee schedules are accurate and applied correctly, billing codes are appropriate and itemized charges are captured. Our auditing team reviews thoroughly a minimum 10% of the work that each employee completes during the week. Auditors randomly select accounts for audit based on production reports from the previous week. Our meticulous efforts are designed to ensure compliance (whether we are billing Medicare, Medi-Cal, private insurance, or patients) focusing on every step from initial billing, account follow up, and the posting of payments. Additionally, we audit charges, credits, level of service, schedules, payers, customer service quality and thoroughness, and provide key feedback to customer service representatives and management staff. Each Wittman Enterprises department is evaluated from their own specific auditing form in regards to job functions and their effectiveness at meeting quality, compliance and productivity standards. If any anomalies are identified through our auditing efforts, we devote the necessary resources to pinpoint areas for improvement and revise protocols, retrain staff, and test solutions to avoid future refrains. Finally, all new hire staff are continually audited until their audits regularly reach a consistent 95% success rate. Positive audit results are linked directly to our strong procedures and processes, training, and form our rigorous internal auditing program. In our 24 years in business Wittman Enterprises, LLC has never received a negative external audit. We keep accurate and up-to-date records of all bills, payments, and correspondence related to billing functions to ensure a positive outcome to any audit and encourage the City and its authorized agents to inspect and audit all data and records relating to our performance under the contract. Wittman Enterprises is always at your disposal during any audit procedure, ensuring immediate compliance with request for information. Training Program: New Hires Our comprehensive and ongoing training program allows us to continuously improve the way we conduct our clients’ business and get you your maximum legal reimbursement available. The new-hire training program is divided into four parts: Initial Training Employees begin with a minimum of four weeks training on general concepts required of their position including: our computerized billing system, office and position procedures, ambulance billing rules and regulations, identifying key payers, medical billing best practices, HIPAA, industry standards, customer service, billing Medicare, Medi-Cal, and private insurance. Trainees are not advanced in the training program until they have shown competence in all required areas. If they are unable to show the required competence our clients expect from us, employees are provided extra training opportunities and/or dismissed if necessary. 74 City of South San Francisco Fire Department: Ambulance Billing Services | 50 Secondary Training The next phase of training runs for at least four weeks, emphasizing the practical portion of the employee’s job and preparing them to conduct their position under direct supervision. At this point in the training the employees “shadow” senior staff as they apply what they have learned in their first four weeks of training. More specialized concepts such as “ALS” and “BLS” are introduced and mastered along with workflow management (organizing and prioritizing), ambulance coding, data entry, translating common industry abbreviations, and working with first responder companies. There is significantly more hands-on training in this section than in the initial training period. 100% Auditing and Training After successfully completing the first eight weeks of training, staff operates independently under direct supervision. During this time, new employees and their work product are 100% audited until the employee exceeds a minimum of 90% error-free performance consistently. Regular one-on-one meetings and training sessions are conducted as needed to assure the minimum amount of human error. After this, our auditing team routinely and randomly audits between 10% and 20% of our staff and their work on a weekly basis. Specialist Program We develop our long-term and talented staff by expending considerable resources on training and continuous improvement of our employees. Experienced staff demonstrating aptitude toward specialty areas of our work are identified and placed in multiple-function-training to prepare them to work on several teams and continuously expand their knowledge and experience base. Certified Ambulance Coders In addition to our internal training program, Wittman Enterprises is proud to offer staff members which have been certified by the National Academy of Ambulance Coding, a nationally recognized leader in Certified Ambulance Coding Training. Wittman Enterprises employs and provides regular training for Certified Ambulance Coders (“CACs”). Wittman staff are continually trained under the same exacting standards emphasized in the Coding Certifications. We budget funds annually to certify additional coders to ensure that we constantly have ample certified individuals available to assist with all accounts. Training Program: Continuous Improvement Team Training Each of our teams meet weekly to go over and document training topics, industry and job-specific updates, staff questions, and SOP reviews. Teams are required to provide an agenda for each meeting and take attendance to verify staff team training and participation for each team meeting. Agenda items typically include but are not limited to the following: Case Studies/Best Practices Training New Client Transition First Responder Clients Industry/Job Training and Updates CMS Updates Updates Noridian, Novitas Updates 75 City of South San Francisco Fire Department: Ambulance Billing Services | 51 Coding/ICD-10 Training Errors and Exceptions Reporting Continuous Education Wittman Enterprises requires employees to not only stay current on industry and individual job requirements, but to continue to push their learning curve through continuing education and bring our clients the best qualified staff in our industry. For in-house training, attendance is taken and individual HR files are updated to maintain a list of continuing education projects each employee has undertaken. Additionally, outside-house training is documented via program participation and/or CEU certification. In-House Continuous Education Examples: Telephone Doctor: Continuous Customer Service Training Business Communications The 7 Habits of Highly Effective Managers Outside Continuous Education Examples: Certified Ambulance Coders (CAC) Continuing Education New Manager Training Project Manager Training HIPAA Officer Training Medicare and Medi-Cal/Medi-Cal Billing 76 City of South San Francisco Fire Department: Ambulance Billing Services | 52 Appendix 2: Key Personnel Corinne Wittman-Wong, Chief Executive Officer Corinne has been with Wittman Enterprises, LLC for more than 20 years. As CEO she is responsible for the strategic planning and vision of the company. Her strong knowledge of the industry integrates completely with her experience of working in all departments of the company and provides her with a unique perspective on our company’s philosophy and goals. She administers the supervision of our clients’ accounts, and the adherence of policies and procedures set forth by the company, while facilitating and encouraging leadership qualities, innovativeness, and direction of our employees. Walter Imboden, President/CFO For 23 years Walter has worked in the EMS billing industry. He oversees all aspects of the day-to-day production and operations of the company, monitoring both production and personnel. He directs the billing and collection processes ensuring adherence to our clients’ contract requirements. He develops office procedures that are designed to enhance and expedite workflow. Over the years while working in every department at Wittman Enterprises, LLC Walter has developed strategic, tactical, and short-term operations that enable him to provide invaluable guidance and training to our department managers. Kathryn Garcia, Vice President In her 20 years with Wittman, Kathryn has worked and managed all departments. This provides her the perspective and experience to help the City with any special requests or circumstances. Kathryn oversees the billing team and the cash receipts team. She provides the City with special reports to aid the balancing process for trips, refunds, and deposits. She also creates, reviews and distributes all client month-end reports. Donna Bailey, Director of Operations With more than 22 years of ambulance billing experience Donna’s knowledge of EMS encompasses everything from non-emergency, CCT, and 911 calls. She administers company policies and procedures for billing, ensuring staff compliance. She implements improvements for faster and more efficient reimbursement of claims for our clients. For example, Donna increased our electronic billing capabilities by 30% in her first year with Wittman. Joe Balkema, Executive Director, IT Joe brings 21 years of programming experience with C#, VB, ASP, JavaScript, and BBX, along with more than 12 years of SQL knowledge and reporting design. He has installed more than 30 billing systems nationwide. At Wittman he designs multiple client-focused programs and reporting mechanisms, and streamlined our working environment by designing a document management system to go paperless: scanning over 3,000 documents daily. Stephanie Cooper-Noe, Client Liaison For more than 17 years Stephanie has provided ambulance billing leadership and customer service to our clients. She develops our Compliance and Documentation Webinars, trains employees and monitors their compliance with the company’s HIPAA program, designs client-specific reports, oversees Medicare Revalidations, and provides the conduit between client finance departments, fire departments, and Wittman Enterprises, LLC. Certifications: Certified Medical Billing Associate. 77 City of South San Francisco Fire Department: Ambulance Billing Services | 53 Russ Harms, Director of Business Development Russ brings 24 years of management leadership, direction of progressive operations, and the building of strong client partnerships to Wittman Enterprises and our clients. He specializes in organizational development and management, strategic planning, performance management, continuous improvement, business development, leadership development, and change management. Education: Master of Arts, English; Bachelor of Arts, English. Jennifer Gentry, Client Support Services (ePCR Interface) Jennifer has been with Wittman Enterprises for over 16 years. She facilitates the integration of ePCR systems with our ZOLL billing system. Jennifer works with each client to ensure that we have the most effective information import possible through a customized mapping process. Jennifer is also the co- moderator of our Medicare Compliance Committee and works on our Medicare documentation training program for staff and clients. Certifications: Certified Ambulance Coder. Jennifer Bump, Division Manager (Customer Service/Training Coordination) For more than 10 years Jennifer has been with Wittman Enterprises. She began in Customer Service, working on private insurance accounts as a specialist, working incoming and outgoing calls, and ultimately as the lead over the revenue assurance team. Later she took over as manager of our Customer Service Division. Currently she is a division manager for Customer Service, directing the specialist team working on all governmental payers. She oversees the Quality Assurance Department over cash receipts and all of the Customer Service Department, and coordinates the company training programs. Samantha Taylor, Division Manager (Customer Service/Phone Services) Following 8 years as a successful business owner, 10 years in medical and insurance administration, Samantha joined Wittman Enterprises 4 years ago. She brings extensive experience in medical billing and coding, and significant knowledge of and experience with medical insurance billing, legal policies, appeals, and follow-ups. At Stanford University Hospital she created a 30-person team to handle incoming correspondence, insurance authorization, and other requirements for hospital stays. Nicole Powers, Division Manager (Support Services/Electronic Billing) Nicole has been with Wittman for over 12 years. She oversees the receiving and importing of all Patient Care Reports (PCRs), document scanning, and claim submissions (electronic billing) via paper and electronic means to all payers. Nicole continuously streamlines electronic processes and updates automation to ensure appropriate timelines are met to ensure the most timely and efficient reimbursement for our clients. 78 City of South San Francisco Fire Department: Ambulance Billing Services | 54 Appendix 3: Sample Reporting Accounts Receivable Analysis (Payment Credits) 79 City of South San Francisco Fire Department: Ambulance Billing Services | 55 Activity Summary (by Code) 80 City of South San Francisco Fire Department: Ambulance Billing Services | 56 Activity Summary (Detail by Payor) 81 City of South San Francisco Fire Department: Ambulance Billing Services | 57 82 City of South San Francisco Fire Department: Ambulance Billing Services | 58 83 City of South San Francisco Fire Department: Ambulance Billing Services | 59 Activity Summary (by Vehicle Month Destination) 84 City of South San Francisco Fire Department: Ambulance Billing Services | 60 85 City of South San Francisco Fire Department: Ambulance Billing Services | 61 Activity Summary (with percentage) 86 City of South San Francisco Fire Department: Ambulance Billing Services | 62 87 City of South San Francisco Fire Department: Ambulance Billing Services | 63 88 City of South San Francisco Fire Department: Ambulance Billing Services | 64 Aging by Current Schedule (with percentage; by trip date) 89 City of South San Francisco Fire Department: Ambulance Billing Services | 65 90 City of South San Francisco Fire Department: Ambulance Billing Services | 66 Aging Summary Detail 91 City of South San Francisco Fire Department: Ambulance Billing Services | 67 92 City of South San Francisco Fire Department: Ambulance Billing Services | 68 Aging Summary 93 City of South San Francisco Fire Department: Ambulance Billing Services | 69 94 City of South San Francisco Fire Department: Ambulance Billing Services | 70 Cash Receipts 95 City of South San Francisco Fire Department: Ambulance Billing Services | 71 Charge Type Detail 96 City of South San Francisco Fire Department: Ambulance Billing Services | 72 Collection Summary 97 City of South San Francisco Fire Department: Ambulance Billing Services | 73 Denial Report Detail (by Payor) 98 City of South San Francisco Fire Department: Ambulance Billing Services | 74 99 City of South San Francisco Fire Department: Ambulance Billing Services | 75 Denial Report Summary (by payor) 100 City of South San Francisco Fire Department: Ambulance Billing Services | 76 GEMT Total Number of MTS Transports 101 City of South San Francisco Fire Department: Ambulance Billing Services | 77 Medi-Cal Fee for Service GEMT Transports and Detail 102 City of South San Francisco Fire Department: Ambulance Billing Services | 78 103 City of South San Francisco Fire Department: Ambulance Billing Services | 79 104 City of South San Francisco Fire Department: Ambulance Billing Services | 80 Medi-Cal HMO GEMT Transports and Detail 105 City of South San Francisco Fire Department: Ambulance Billing Services | 81 106 City of South San Francisco Fire Department: Ambulance Billing Services | 82 107 City of South San Francisco Fire Department: Ambulance Billing Services | 83 Monthly Payment Listing 108 City of South San Francisco Fire Department: Ambulance Billing Services | 84 NSF 109 City of South San Francisco Fire Department: Ambulance Billing Services | 85 110 City of South San Francisco Fire Department: Ambulance Billing Services | 86 111 City of South San Francisco Fire Department: Ambulance Billing Services | 87 Ticket Survey (by ICD-9/10) 112 City of South San Francisco Fire Department: Ambulance Billing Services | 88 113 City of South San Francisco Fire Department: Ambulance Billing Services | 89 114 City of South San Francisco Fire Department: Ambulance Billing Services | 90 Ticket Survey Summary 115 City of South San Francisco Fire Department: Ambulance Billing Services | 91 Trip Count (by call type) 116 City of South San Francisco Fire Department: Ambulance Billing Services | 92 Trip Count (by diagnosis) 117 City of South San Francisco Fire Department: Ambulance Billing Services | 93 Trip Count (by Member) 118 City of South San Francisco Fire Department: Ambulance Billing Services | 94 Trips by Customer (frequent flyer) 119 City of South San Francisco Fire Department: Ambulance Billing Services | 95 YTD (Management Summary Report) 120 City of South San Francisco Fire Department: Ambulance Billing Services | 96 YTD – Revenue 121 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-364 Agenda Date:5/24/2017 Version:1 Item #:9. ReportregardingaresolutionauthorizingrenewalofaconsultingservicesagreementwithDarylD.Jones,Inc., fortelecommunicationsengineeringandpoliceinformationtechnologymanagementservicesforatwo-year terminanamountnottoexceed$398,000,andauthorizingtheCityManagertoexecutetheconsultingservice agreement. (Jeff Azzopardi, Police Chief and Tony Barrera, Information Technology Manager) RECOMMENDATION ItisrecommendedthattheCityCounciladoptaresolutionapprovingaconsultingservicesagreement withDarylD.Jones,Inc.fortelecommunicationsengineeringandpoliceinformationtechnology managementservicesforatwo-yearterminanamountnottoexceed$398,000,andauthorizingtheCity Manager to execute the consulting services agreement. BACKGROUND/DISCUSSION TheSouthSanFranciscoPoliceDepartmenthashadaprofessionalservicesagreementwithDarylJonesforthe last22years.DarylJoneswasacityemployeebetween1981and1994withresponsibilitiessimilartothoseof the current consulting services agreement. TheCity’sInformationTechnology(IT)DepartmentcurrentlyprovidesservicestothePoliceDepartmentfor officecomputers,someservers,bodyandpatrolcarcameras,andcomputersinthepolicecars.TheIT Department’sresponsibilitiesforthePoliceDepartmentarealsoincreasing,asdiscussedfurtherbelow,andthe PoliceDepartmenthasongoingspecializedinformationtechnologyneedswhichtheCity’sITDepartmentstaff cannotprovideatthistime.ThespecializedskillsthatDarylJones,Inc.willcontinuetoprovidetotheCity include: ·911 call support and dispatch center support, ·Police radio, custom software programming and integrations, dispatch software maintenance/support, and maintain police network security based on DOJ requirements, ·Technical support to Pacifica and Colma police departments, and ·Monitoringnewlegislativerequirementsonthelocal,State,andFederallevelsinordertokeepCity systems up to date, effective, and in compliance. TheproposedconsultingservicesagreementwithDarylD.Jones,Inc.anditssubsidiaryTelecommunications EngineeringAssociates(TEA)providesforatwo-yearaveragecostof$199,000.Underthiscontract,Daryl JonesispresentonsiteMonday-Fridayfrom9:00amto5:00pm.Undertheagreement,theconsultantisalso requiredtofieldcallsona24/7basis,includingweekends,atnoextracharge.Basedona40hourworkweek, hishourlyrateis$95.67perhour.Duringthecalendaryearof2016,DarylJoneswasonsiteatthePolice DepartmentorattendingmeetingsregardingPoliceDepartmentbusinessformorethan2,100hours.Thisdoes notincludethetimespentworkingonPoliceDepartmentissuesfromhomeorelsewhere.Itemizeddetailsare available for Council review, if desired. Acriticalfactorinstaff’srecommendationtoretainDarylJonesishisflexibilityandaroundtheclockcoverage City of South San Francisco Printed on 5/31/2017Page 1 of 3 powered by Legistar™ File #:17-364 Agenda Date:5/24/2017 Version:1 Item #:9. Acriticalfactorinstaff’srecommendationtoretainDarylJonesishisflexibilityandaroundtheclockcoverage thathecanprovidetheCity.JonesroutinelyrespondstorequestsfromPoliceDepartmentemployeesfor technicalassistanceona24/7basis,aswellasfromtheCity’scontractcustomersinPacificaandColma. Requestsareusuallyrelatedtothecomputeraideddispatch(CAD)andmobiledatasystems.Anestimated averageofsixissuesperweekisremotelyhandledbyJonesafternormalbusinesshours.Someissuestakejust a few minutes to resolve, while others take several hours. ThePoliceDepartmentandITDepartmenthaveseveralprojectsinprogressorintheplanningphaseforthe next two years, and these services would be part of Mr. Jones’ services. They are: ·Text-to-911equipmentimplementation:thisprojectwillallowthepublictocommunicatewithour police dispatchers via text messages using the 911 system. ·Participateindiscussionsandplanning/reviewoffurtherregionalizationandconsolidationofpolice dispatchoperations:Mr.Jones’priorexperienceandfamiliaritywithotheragenciesintheCountyis invaluableinthosediscussions.Thesediscussionscanresultinthepotentialforadditionalcost efficienciesthroughaddedrevenuefortheCity.Noconsolidationwillproceedpastplanningandreview stages without Council approval. ·Preliminaryplanningrelatedtotelecommunicationsequipmentanddispatchoperationsinapotential newpolicefacilityandplanningaseamlesstransition:staffestimatesthevalueoftheseservicestobe morethan$50,000iftheCityusedotherconsultants.Detaileddesignserviceswouldbeatadditional cost. ·Providedesignandengineeringservicesforanemergencydispatchrelocationsitesothatessential communicationsoperationscouldbesustainedintheeventofacatastrophicfailureoftheprimary facilities at 33 Arroyo Drive. AspartofevaluatingtheneedforapprovalofMr.Jones’currentproposedagreement,thePoliceDepartment workedcloselywiththeITDepartmenttodeterminewhichareasofMr.Jones’servicescouldpotentiallybe pickedupbyIT.Staffexamineddifferentmodelsofsupport,workknowledgeandexperience.Staffevaluated theirexistingskills,experiencesandcapacity.StaffdeterminedthatkeepingJonesonsitewouldbelessrisky, costless,andaffordITstaffmoretimetobecomefamiliarwithpoliceoperations.In2015thePoliceandIT DepartmentsworkedtogethertoidentifyandtakeoverthesupportofpolicePCsandcarcomputers.This resulted in the police department cancelling outside contractors which saved an estimated $130,000 annually. Staffsoughtproposalsfromthreeconsultantsfortheseservices.InadditiontosolicitingaproposalfromDaryl Jones, staff sought proposals from the following consultants: ·SunRidgeSystems-TonyRichards(PresidentandCEO):Mr.Richardsadvisedthathiscompanycould onlyprovidelimitedassistance.Theyindicatedthattheycouldmanageourdatabasebutcouldnot handletheradiosornetwork.Theydonotprovide24/7coverageandtheirratesare$295anhour.He statedthatifhewereretained,hewouldneedtosubcontractwithDarylJonesformostofthesupport the City would need. ·CaineComputerConsultingLLC-RhondaCaine(PresidentandCEO):Mrs.Cainecurrentlyhasservice contractswiththecitiesofBurlingameandSanBruno.Herconsultingratewouldbe$100perhour.For servicesprovidedafternormalbusinesshoursoronweekends,herratewouldbe$150perhour.Mrs. CaineadvisedthatshecouldnotdoallthatDarylJonesdoes,andcurrentlycallshimwhensheneeds assistanceintheareasofnetworkadministration,RIMS(ourrecordsmanagementsystem),andradio City of South San Francisco Printed on 5/31/2017Page 2 of 3 powered by Legistar™ File #:17-364 Agenda Date:5/24/2017 Version:1 Item #:9. assistanceintheareasofnetworkadministration,RIMS(ourrecordsmanagementsystem),andradio issues. Thefollowingsummarizestheresultsofthethreeconsultants.DarylJonesisrecommendedbecauseheisbest able to support all of the Police Department’s needs and Daryl Jones’ hourly rate is less than the other firms. Vendor Details Price Daryl JonesHas completely supported Police$95.67 per hour - Department IT needs for the last *$199,000 annually, 20 yearsthis includes after hours, weekends, and holidays Caine ComputerCan support the police $100 per hour Consulting department in a limited $150 per hour after Capacity, would need to normal business hours subcontract some duties Sun Ridge SystemsDoes not support Radios/Network$295 per hour and does not provide 24/7 coverage FUNDING Fundingforthetwo-yearconsultingserviceagreementnottoexceed$398,000isbudgetedinthePolice Department Fiscal Year (FY) 2017-2018 and 2018-2019 Budget. CONCLUSION ThestaffoftheSouthSanFranciscoPoliceandInformationTechnologyDepartmentsbothbelievethatthe consultingservicesagreementforDarylJonesshouldberenewedforaperiodoftwoyears.Stafffeelsthatthe servicesprovidedfromJoneswillkeepSouthSanFranciscoattheforefrontoftechnology.Thisisthemost cost-effectiveandlow-riskoptionforprovidingthecitizensofSouthSanFranciscoanditscontractcitieswith the best engineering and support. City of South San Francisco Printed on 5/31/2017Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-365 Agenda Date:5/24/2017 Version:1 Item #:9a. ResolutionauthorizingrenewalofaconsultingservicesagreementwithDarylD.Jones,Inc.,for telecommunicationsengineeringandpoliceinformationtechnologymanagementservicesforatwo-yearterm inaanamountnottoexceed$398,000,andauthorizingtheCityManagertoexecutetheconsultingservices agreement. WHEREAS,DarylD.Jones,Inc.,hasbeenprovidingtelecommunicationsengineeringandpoliceinformation technology management services to the City of South San Francisco (“City”) for the past twenty-two (22) years; and WHEREAS,thecurrentagreementbetweenDarylD.Jones,Inc.,andtheCityofSouthSanFranciscoisdue for renewal; and WHEREAS,staffrecommendsauthorizingrenewalofaconsultingservicesagreement(ExhibitA)for telecommunicationsengineeringandpoliceinformationtechnologymanagementforatwo-yearterminthe amount not to exceed $398,000; and WHEREAS,fundingforthisprojectisincludedintheCityofSouthSanFrancisco’sPoliceDepartmentfiscal year budget. NOW,THEREFORE,BEITRESOLVEDthattheCityCounciloftheCityofSouthSanFranciscoapprovesa consultingservicesagreementwithDarylD.Jones,Inc.,attachedheretoasExhibitA,fortelecommunications engineeringandpoliceinformationtechnologymanagementservicesforatwo-yeartermintheamountnotto exceed $398,000. BEITFUTURERESOLVEDthattheCityManageroftheCityofSouthSanFrancisco,orhisdesignee,is herebyauthorizedanddirectedtoexecutetheconsultingservicesagreementonbehalfoftheCityofSouthSan Francisco,subjecttoapprovalastoformbytheCityAttorney,andtotakeanyotheractionconsistentwiththe intent of this resolution. ***** City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 1 of 14 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND DARYL D. JONES, Inc. THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and Daryl D. Jones, Inc. dba Telecommunications Engineering Associates (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2017 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2019, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $398,000.00, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 2 of 14 submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: The beginning and ending dates of the billing period; The amount and purpose of actual expenditures for which reimbursement is sought; 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown in Exhibit A. 2.6 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed $2,000.00. Expenses not listed below are not chargeable to City. Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 3 of 14 The City shall reimburse consultant for travel and lodging expenses when consultant travels more than 100 miles from the City limits for matters related to City business. City shall reimburse consultant for registration fees associated with City-approved software vendor conferences and meetings related to Police Department communications technology. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor represents and warrants that Contractor is a resident of the State of California in accordance with California Revenue & Taxation Code Section 18662, as may be amended, and is exempt from withholding. Contractor accepts sole responsible for verifying the residency status of any subcontractors and withhold taxes from non-California subcontractors as required by law. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 4 of 14 policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 5 of 14 a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Professional liability insurance is not required for this agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 6 of 14 contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 7 of 14 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 8 of 14 Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 9 of 14 employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 10 of 14 subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 11 of 14 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 12 of 14 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by the Chief of Police ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 13 of 14 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant Daryl D. Jones Telecommunications Engineering Associates 1160 Industrial Rd. #15 San Carlos, CA 94070 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. No professional seals shall be required for this agreement. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. // // // // // Consulting Services Agreement between [Rev:03.09.2017] 06/11/2015 City of South San Francisco and Daryl D. Jones, Inc Page 14 of 14 The Parties have executed this Agreement as of the Effective Date. CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ City Manager Daryl D. Jones President Attest: _____________________________ Krista Martinelli, City Clerk Approved as to Form: ____________________________ City Attorney 2051688.4 Consulting Services Agreement between DATE City of South San Francisco and ____________ - Exhibit A Page 1 of 1 EXHIBIT A SCOPE OF SERVICES CONSULTANT shall serve as the chief architect and engineer for CITY public safety telecommunications systems and facilities, and computer technology related to law enforcement systems. Responsibilities include routine administration for the Police Department’s computer aided dispatch, message switching systems and police records management systems. Additionally, the CONSULTANT shall do the following: • Develop and recommend standards for public-safety information technology including computer, radio, telephone and data communications systems. • Develop and maintain professional relationships with the City management team. • Serve as principal systems administrator, engineer and architect for all law enforcement information management systems and public safety telecommunications systems. • Responsible for system and network security including compliance with Lawnet and Department of Justice requirements. Oversee police user account administration. • Be available via pager to respond to requests for technical assistance from police staff after normal business hours. • Provide consulting, problem resolution assistance and be the program and project manager for matters related to the Law Enforcement Records Management System, Computer Aided Dispatch System, Mobile Data System, Message-Switching System, radio system and microwave system. • Responsible for the administration, support, and replacement schedules for all electronic equipment used in the public-safety communications center, including electronic security, access control, closed-circuit television, E-911, and the dispatch center facility. • Participate in budget preparation and administration for law enforcement technology. • Represent the City South San Francisco Police Department at various local, state and regional professional seminars, conferences, presentations, etc. • Assist in the training and duty assignments of police personnel. Consulting Services Agreement between DATE City of South San Francisco and____________ -Exhibit B Page 1 of 1 EXHIBIT B INSURANCE CERTIFICATES City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-366 Agenda Date:5/24/2017 Version:1 Item #:10. ReportregardingaresolutionapprovingaresolutionapprovinganagreementbetweentheCityofSouthSan Francisco and the Town of Colma for Police Communications Services.(Mike Remedios, Police Captain) RECOMMENDATION ItisrecommendedthatCityCounciladoptaresolutionapprovinganAgreementwiththeTownof Colma in order to continue to provide police communications services to the Town of Colma. BACKGROUND/DISCUSSION TheCityofSouthSanFranciscohasbeenprovidingpolicecommunicationservicestotheTownofColmafor thelast32years.ThecurrentagreementissettoexpireinJuneof2017(seeAttachment1).Citystaff recommendsthattheCityCouncilauthorizetheexecutionofaservicesagreementwithColmainorderto continuetoprovidepolicecommunicationsservicesthrough2020(seeExhibitAattachedtotheresolution). Theproposedagreementwouldprovidethat,bymutualagreement,thepartiescouldextendtheagreementfor oneadditionalthreeyearterm.Additionally,eitherpartycouldterminatetheagreementwithonehundred eighty (180) days’ written notice to the other party. FUNDING TheCitywillchargeColma$91,800forFiscalYear(FY)2017-2018,$93,636forFY2018-19and$95,508for FY2019-20forthedispatchservices.Thisreflectsatwopercentincreaseinchargesforeachyearofthe contract.Therevenuereceivedpursuanttothisamendmentwillbesufficienttocoverthecostofprovidingthe servicescontemplatedbythisagreement.StaffingfortheseservicesispresentlyallocatedinthePolice Department’s current operating budget and no modifications will be required. CONCLUSION AdoptionoftheresolutionwillauthorizetheCitytoexecuteanagreementwithColmainordertocontinueto providepolicecommunicationservicestoColmaforthenextthreeyears,startingJuly1,2017.Theannual revenuetotheCityforprovidingthisservicetoColmawillbe$91,800foryearone,$93,636foryeartwo,and $95,508 for year three (a two percent increase per year). City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-367 Agenda Date:5/24/2017 Version:1 Item #:10a. ResolutionapprovinganagreementbetweentheCityofSouthSanFranciscoandtheTownofColmaforPolice Communications Services. WHEREAS,theCityofSouthSanFranciscoPoliceDepartmenthasbeenprovidingpolicecommunications services to Colma for the past thirty-two (32) years; and WHEREAS,thecurrentagreementbetweentheCityofSouthSanFrancisco(“City”)andtheTownofColma (“Colma”) is due for renewal; and WHEREAS,staffrecommendsthattheCityCounciladoptaresolutionauthorizingthePoliceDepartmentto enterintoanagreementwithColmainordertocontinuetoprovidepolicecommunicationsservicestoColma; and WHEREAS,adequatefundingandstaffingfortheseservicesispresentlyallocatedinthePoliceDepartment’s current operating budget and no modifications are required. NOW,THEREFORE,BEITRESOLVEDbytheCityCounciloftheCityofSouthSanFranciscothattheCity CouncilapprovesanamendmenttotheagreementwiththeTownofColma,attachedtothisresolutionas Exhibit A, in order to continue to provide Colma with police communication services. BEITFURTHERRESOLVEDthattheCityManageroftheCityofSouthSanFrancisco,orhisdesignee,is herebyauthorizedanddirectedtoexecutetheamendmenttotheAgreementonbehalfoftheCityofSouthSan Francisco,subjecttoapprovalastoformbytheCityAttorney,andtotakeanyotheractionconsistentwiththe intent of this Resolution. ***** City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ 1 OAK #4819-0376-8073 v1 AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE TOWN OF COLMA FOR POLICE COMMUNICATIONS SERVICES This Police Communications Services Agreement (“Agreement”) is entered into on July 1, 2017, by and between the CITY OF SOUTH SAN FRANCISCO, hereinafter referred to as "SSF" and the TOWN OF COLMA, hereinafter referred to as "COLMA." (together sometimes referred to as the “Parties”) RECITALS WHEREAS, SSF desires to furnish police communications services to COLMA through the utilization of SSF facilities and staff; and WHEREAS, SSF is willing to furnish said services to COLMA for a mutually agreed cost; and WHEREAS, the Parties to this Agreement have determined that the computer-aided dispatch and records management systems belonging to the Parties are compatible and will be an effective method of communications and record keeping for both Parties; and WHEREAS, it is necessary and desirable that the parties enter into this Agreement as set forth below; NOW, THEREFORE, in consideration of the recitals and mutual obligations contained herein, SSF and COLMA agree as follows: 1. Description of Services (a) SOUTH SAN FRANCISCO will provide to COLMA basic police dispatch services on a daily basis from 0000 hours to 0800 hours and for two one-hour breaks during the time of 0800 hours to 2359 hours, for 24 hours on Thanksgiving Day, Christmas Day and New Year’s Day, and provide basic police dispatch services under extenuating emergency situations after all other means of filling the position have been exhausted, and at other times as agreed upon by the Communications Services Manager. Dispatch services will include answering emergency telephone calls, dispatching police units by radio, telephone notification of key personnel, providing record keeping activities associated with police dispatch and participating in a quality control and incident critique. (b) SSF shall cause all emergency and non-emergency telephone calls and two-way radio traffic related to COLMA to be recorded. The recordings shall be retained by SSF for a minimum of one hundred (100) days following the date of the call or message. SSF shall provide excerpts of these recordings to COLMA upon request. (c) SSF shall provide and maintain computer hardware and system software at the SSF communications center to support COLMA computer aided dispatching and automated records management. COLMA, at its own expense, shall procure the necessary compatible application software for computer aided dispatching and automated records management. Further, COLMA shall be responsible for paying any and all recurring software maintenance fees for all software that it has 2 OAK #4819-0376-8073 v1 purchased and/or licensed in connection with this Agreement. (d) SSF shall provide and maintain sufficient telephone equipment to accommodate the COLMA E911, 7-digit emergency telephone lines, and administrative business lines. (e) COLMA shall be responsible for the non-recurring and recurring cost of its telephone lines and any equipment required to extend its telephone lines to the SSF police communications center. (f) SSF shall provide and maintain radio console equipment within the SSF police communications center to effect radio transmissions to and from the SSF police communications center to the COLMA field units. (g) SSF shall provide recording equipment to log and record incoming and outgoing radio and telephone transmissions related to this Agreement. (h) SSF shall make the services of its telecommunications engineering and police technology team available to design the radio and telephone systems required to provide the services identified herein. In the event that the telecommunications engineering and police technology team costs increase during this Agreement, the Parties will meet to agree upon an additional amount to be paid by COLMA sufficient to cover the increased costs. (i) COLMA and SSF shall jointly maintain and update a computerized geographic information file, with each party focusing on streets and premise data in its own jurisdiction. 2. Operational Responsibilities (a) The SSF Communications Center shall be under the direction and management control of SSF’s Chief of Police. Matters concerning communications procedures, operations, complaints, requests for changes and/or similar operational matters provided for under this Agreement and specifically related to COLMA shall be approved by COLMA’s Chief of Police and submitted to the SSF Chief of Police or his/her designee for consideration. (b) SSF shall provide sufficient working space and facilities at the SSF police communications center for SSF personnel and equipment to provide the services described in this Agreement. SSF, in its sole discretion, shall determine the quantity and classification of employees required to provide the services to COLMA contemplated under this Agreement. 3. Compensation for Services (a) COLMA shall pay SSF the amounts detailed below as compensation for services provided during each fiscal year beginning July 1, 2017 and ending on June 30, 2020. SSF shall invoice COLMA in advance on a quarterly basis beginning on July 1, 2017 in an amount equal to ¼ of annual amount due. COLMA shall remit in full within 45 days of receiving an invoice from SSF. 2017-2018 2018-2019 2019-2020 $91,800 $93,636 $95,508 3 OAK #4819-0376-8073 v1 (b) In the event SSF and COLMA agree that additional employees must be hired by SSF in order to implement this Agreement and SSF and COLMA have agreed on the costs associated with those additional hires, COLMA shall pay SSF an amount equal to the cost of the additional employees hired by SSF to fulfill its obligations under this Agreement. (c) Upon mutual agreement, COLMA may request SSF to provide additional police communications services for special events at the rate of $85 per hour per employee with a minimum of four (4) hours per event. COLMA must schedule special events with SSF at least thirty (30) days in advance of the event date. 4. Term SSF shall furnish the agreed-upon services as set forth above for a period of three (3) years, commencing July 1, 2017 and expiring June 30, 2020. This Agreement may be extended for up to a three (3) year period if mutually agreed by SSF and COLMA in writing. 5. Waiver/Immunities (a) Waiver. COLMA is responsible for damages to or loss of its property and waives its right to sue SSF for any damages to or loss of its property or injury to its personnel that may occur in responding to communication services pursuant to this Agreement, except for loss of COLMA’S property or injury to COLMA’S personnel that is caused by the gross negligence or willful misconduct of SSF. (b) Immunities. By entering into this Agreement, neither Party waives any of the immunities provided by the California Government Code or other applicable provisions of law. 6. Termination of Agreement This Agreement may be terminated in accordance with the following: (a) Termination without Cause Notwithstanding any other provision of this Agreement, at any time and without cause, the Parties to this Agreement shall have the right, in their sole discretion, to terminate this Agreement by giving one hundred eighty (180) days' written notice to the other Party. (b) Termination for Cause Notwithstanding any other provision of this Agreement, if either Party fails to perform or cure any of its obligations hereunder, within the time and in the manner herein provided, or otherwise violates any of the terms of this Agreement, the other Party may immediately 4 OAK #4819-0376-8073 v1 terminate this Agreement by giving written notice of such termination, stating the reason for the termination. (c) Ability to Cure In the event of any alleged failure to perform any terms or conditions of this Agreement, the Party alleging such breach shall give the other Party notice in writing specifying the nature of the breach and the manner in which said breach or default may be satisfactorily cured, and the Party in breach shall have thirty (30) days following such notice ("Cure Period") to cure such breach. During the Cure Period, the Party charged shall not be considered in default for purposes of termination or institution of legal proceedings. The failure of any Party to give notice of any breach shall not be deemed to be a waiver of that Party's right to allege any other breach at any other time. (d) Payment Upon Termination Upon termination of this Agreement, COLMA shall, within thirty (30) days of termination, pay SSF any outstanding balance for services or materials provided by SSF. 7. Notices All notices, demands, requests, consents, approvals, waivers, or communications ("Notices") that either party desires or is required to give to the other party or any other person shall be in writing and either personally served or sent by prepaid postage, first class mail. Notices shall be addressed as appears below for each party except if either party gives notice of a change of name or address, notices to the giver of that Notice shall thereafter be given as demanded in that Notice. SSF: City of South San Francisco City Manager 400 Grand Avenue South San Francisco, CA 94080 COLMA: Town of Colma City Manager 1188 El Camino Real Colma, CA 94014 8. Relationship of Parties Both parties agree and understand that the services performed under this Agreement are performed as an independent contractor, and that neither party’s employees acquire any of the rights, privileges, powers, or advantages of the other party’s employees. No pension rights of COLMA or SSF employees will be affected by this Agreement. 9. Confidential Law Enforcement Information 5 OAK #4819-0376-8073 v1 COLMA shall provide SSF with proof of eligibility to access State and Federal automated criminal justice databases. COLMA shall provide to SSF identifying information on its employees that require access to said databases to facilitate SSF maintaining computerized security tables that allow or prohibit access. SSF may restrict access from view by COLMA if SSF deems it necessary to protect security of its employee information. SSF and COLMA shall be individually responsible for complying with State and Federal training requirements for employees related to criminal justice databases. COLMA shall be responsible for proper use of criminal justice information disseminated to it by SSF. COLMA agrees to indemnify and hold harmless SSF in the event of misuse of confidential information by COLMA users. 10. Hold Harmless, Indemnification (a) COLMA shall defend, save harmless and indemnify SSF, its officers and employees from any and all claims which arise out of the terms and conditions of this Agreement and which result from the negligent acts or omissions of COLMA, its officers, employees and contractors. (b) SSF shall defend, save harmless, and indemnify COLMA, its officers and employees from any and all claims for injuries or damage to persons and/or property which arise out of the terms and conditions of this Agreement and which result from the negligent acts or omissions of SSF, its officers, employees and contractors. (c) In the event of concurrent negligence of SSF, its officers and/or employees, and COLMA, its officers and/or employees, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of terms and conditions of this Agreement shall be apportioned according to the California theory of comparative negligence. (d) This section shall include, without limitation, any actions, claims, suits, demands, and liability of every name, kind, and description brought for, or on account of injuries to or death of any person, including COLMA or SSF, or damage to property of any kind whatsoever and to whomsoever belonging. (e) The duty to indemnify and hold harmless as set forth herein shall include the duty to defend as set forth in Civil Code Section 2778. 11. Radio Systems COLMA shall own and operate its police radio system and be solely responsible for its procurement, maintenance and replacement. This includes receivers, transmitters, voter/comparators and associated equipment. COLMA shall maintain its radio equipment in a manner that will allow clear reception that is free from static and interference. SSF shall own and operate its police communications dispatch equipment and be solely responsible for its procurement, maintenance and replacement. This includes dispatch console electronic equipment, logging recorder, computer servers and associated equipment. SSF shall use this equipment to provide radio dispatch service to COLMA. 12. Ownership of Computerized Data 6 OAK #4819-0376-8073 v1 Both parties acknowledge that automated law enforcement records information for SSF and COLMA will be comingled in a single computer database owned and managed by SSF. SSF agrees to allow COLMA to electronically copy its records for the purpose of maintaining its own archive without additional cost to COLMA. 13. Assignability and Subcontracting Neither party may assign the benefits nor delegate the duties set forth in this Agreement. 14. Insurance Both parties shall maintain sufficient insurance, self-insurance or a combination thereof to comply with the following requirements, and, if requested, each party shall furnish the other party with certificates of insurance evidencing the required coverage. Thirty (30) days' notice must be given, in writing as set forth in this agreement of any pending change in the limits of liability or of any cancellation or modification of the policy. a) Worker's Compensation and Employer's Liability Insurance. Both parties shall have in effect during the entire life of this Agreement Worker’s Compensation and Employer's Liability Insurance, or an acceptable program of self-insurance providing full statutory coverage. In signing this Agreement, parties certify, as required by Section 1861 of the California Labor Code, that they are aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of the Code, and parties will comply with such provisions before commencing the performance of the work of this Agreement. b) Liability Insurance. COLMA and SSF shall take out and maintain during the life of this Agreement such Bodily Injury Liability and Property Damage Liability Insurance as shall protect it while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as any and all claims for property damage which may arise from COLMA’s and SSF’s operations under this Agreement, whether such operation be by itself or by any subcontractor or by anyone directly or indirectly employed by either of them. Such insurance shall be combined single limit bodily injury and property damage for each occurrence and shall be not less than: 1. Comprehensive General Liability . . . . . . . . . . . . . . . $ 2,000,000 2. Motor Vehicle Liability Insurance . . . . . . . . . . . . . . . $ 2,000,000 15. Non-Discrimination No person shall, on the grounds of race, color, religion, ancestry, gender, age (over 40), national origin, medical condition (cancer), physical or mental disability, sexual orientation, pregnancy, child birth or related medical condition, marital status, or political affiliation be denied any benefits or subject to discrimination under this Agreement. COLMA and SSF shall ensure equal employment opportunity based on objective standards of recruitment, classification, selection, promotion, compensation, performance evaluation, and management relations for all employees under this 7 OAK #4819-0376-8073 v1 Agreement. COLMA’s and SSF’s equal employment policies shall be made available to either party upon request. 16. Retention of Records Each party agrees to provide to the other party, to any federal or state department having monitoring or reviewing authority, to SSF’s or COLMA’s authorized representatives and/or their appropriate audit agencies upon reasonable notice, access to and the right to examine and audit records and documents necessary to determine compliance with relevant federal, state, and local statutes, rules, and regulations, and this Agreement, and to evaluate the quality, appropriateness and timeliness of services performed. COLMA shall maintain and preserve all records relating to this Agreement for a period of five (5) years from the termination date of this Agreement, or until audit findings are resolved, whichever is greater. SSF shall maintain and preserve all records relating to this Agreement in accordance with SSF’s adopted records retention schedule. 17. Response to Public Records Act Requests, Subpoenas, and DOJ Audits COLMA and SSF shall be individually responsible for complying with requests for records under the California Public Records Act. SSF shall provide technical assistance to COLMA if the request involves incident records contained in SSF’s computer aided dispatch system. The Parties agree for purposes of section 6254.5 of the California Government Code that any and all information exchanged between SSF and COLMA pursuant to this Agreement will be treated as confidential, that only persons authorized in writing by the SSF City Manager or the COLMA City Manager or their delegees shall be permitted to obtain such information, subject to all applicable laws and regulations, and that any and all information exchanged between SSF and COLMA pursuant to this Agreement will only be used for purposes consistent with existing law. COLMA and SSF shall be individually responsible for responding to California Department of Justice audits related to the California Law Enforcement Telecommunications System (CLETS) and the Department of Justice Criminal Justice Information System (CJIS) databases. SSF shall provide technical assistance to COLMA to extract the necessary information from the computer aided dispatch and records management systems when requested. 18. Merger Clause This Agreement, including any Exhibit(s) hereto constitutes the sole Agreement of the parties hereto and correctly states the rights, duties, and obligations of each party as of this document's date. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall be in writing and signed by the parties. 19. Controlling Law The validity of this Agreement and of its terms or provisions, as well as the rights and duties of the parties hereunder, the interpretation, and performance of this Agreement shall be governed by the laws of the State of California. 8 OAK #4819-0376-8073 v1 20. Amendment This Agreement may be amended at any time upon the written mutual approval of the Parties. 21. Severability If any provision of this Agreement shall be held to be invalid, void or unenforceable, the validity, legality or enforceability of the remaining portions hereof shall not in any way be affected or impaired thereby. 22. Waiver A waiver by either Party of the performance of any covenant or condition herein shall not invalidate this Agreement nor shall it be considered a waiver of any other covenant or condition, nor shall the delay or forbearance by either Party in exercising any remedy or right be considered a waiver of, or an estoppel against, the later exercise of such remedy or right. 23. Remedies Cumulative Except as otherwise expressly stated in this Agreement, the rights and remedies of the Parties hereunder are cumulative, and the exercise or failure to exercise one or more of such rights or remedies by either Party shall not preclude the exercise by it, at the same time or different times, of any right or remedy for the same default or any other default. Upon the occurrence of an event of default, the Parties may pursue all remedies at law or in equity which are not otherwise provided for in this Agreement, expressly including the remedy of specific performance of this Agreement. 24. Binding Effect This Agreement shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest and assigns of each of the Parties hereto. Any reference in this Agreement to a specifically named Party shall be deemed to apply to any successor, heir, administrator, executor or assign of such Party who has acquired an interest in compliance with the terms of this Agreement, or under law. 25. Attorneys' Fees In any action at law or in equity, arbitration or other proceeding arising in connection with this Agreement, the prevailing party shall recover attorneys' fees and other costs, including, but not limited to court costs and expert and consultants' fees incurred in connection with such action, in addition to any other relief awarded, and such attorneys' fees and costs shall be included in any judgment in such action. 26. Captions; Interpretation The captions used in this Agreement are for convenience only and are not intended to affect the interpretation or construction of the provisions herein contained. The Parties acknowledge that this Agreement is the product of negotiation and compromise on the part of both Parties, and the Parties agree, that since both Parties have participated in the negotiation and drafting of this Agreement, this Agreement shall not be construed as if 9 OAK #4819-0376-8073 v1 prepared by one of the Parties, but rather according to its fair meaning as a whole, as if both Parties had prepared it. 27. Disputes If a dispute arises between the Parties regarding performance of either Party under this Agreement, the Parties shall attempt to resolve such dispute informally by a meeting with representatives of each Party. If, after a good faith attempt by both Parties to resolve the dispute informally no resolution can be reached, the Parties may, at their sole and mutual discretion, agree to engage in mediation, the costs of which shall be divided equally between the Parties, unless otherwise agreed. 28. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 29. Further Assurances The Parties agree to execute, acknowledge and deliver to the other such other documents and instruments, and to undertake such actions, as either shall reasonably request or as may be necessary to carry out the intent of this Agreement. 30. Time is of the Essence Time is of the essence and is a material term for all conditions and provisions contained in this Agreement. 31. Authority Each person executing this Agreement on behalf of one of the Parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such Party and that this Agreement is binding on such Party in accordance with its terms. IN WITNESS WHEREOF, the parties hereto by their duly authorized representatives have affixed their hands on the day and year in this Agreement first above written. __________________________ ___________________________________ City Manager City Manager City of South San Francisco Town of Colma ATTEST By: 10 OAK #4819-0376-8073 v1 _______________________________ ___________________________________ ATTEST: ___________________________ _________________________________ 1665866.1 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-368 Agenda Date:5/24/2017 Version:1 Item #:11. ReportregardingaresolutionapprovinganamendmenttotheservicesagreementbetweentheCityofSouth SanFranciscoandtheCityofPacificatocontinuetoprovidepolicecommunicationservices.(MikeRemedios, Police Captain) RECOMMENDATION ItisrecommendedthatCityCounciladoptaresolutionapprovinganamendmenttotheservices agreementwiththeCityofPacificainordertocontinuetoprovidepolicecommunicationsservicestothe City of Pacifica. BACKGROUND/DISCUSSION TheCityofSouthSanFranciscohasbeenprovidingpolicecommunicationservicestotheCityofPacificafor thelastfiveyears.ThecurrentagreementissettoexpireinJuneof2017(Attachment1seeExhibitAattached totheresolution).CitystaffrecommendsthattheCityCouncilauthorizetheexecutionofanamendmenttothe servicesagreementwithPacifica(seeExhibit ABattachedtotheresolution)inordertocontinuetoprovide policecommunicationsservicesthrough2020.Inaddition,theamendmentwouldstipulatethatPacificacan onlyterminatetheagreementwith180daysnotice.TheCitywillretainitsabilitytoterminatewithoutcause with 180 days notice. FUNDING TheCitywillchargePacifica$632,400forFiscalYear(FY)2017-2018,$645,048forFY2018-19and $657,949forFY2019-20forthedispatchservices.Thisreflectsatwopercentincreaseinchargesforeach yearofthecontract.Therevenuereceivedpursuanttothisamendmentwillbesufficienttocoverthecostof providingtheservicescontemplatedbythisagreement.Staffingfortheseservicesispresentlyallocatedinthe Police Department’s current operating budget and no modifications will be required. CONCLUSION AdoptionoftheresolutionwillauthorizetheCitytoexecuteanamendmenttotheagreementwithPacificain ordertocontinuetoprovidepolicecommunicationservicestoPacificaforthenextthreeyears,startingJuly 1,2017.TheannualrevenuetotheCityforprovidingthisservicetoPacificawillbe$632,400foryearone, $645,048 for year two, and $657,949 for year three (two percent increase per year). City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-369 Agenda Date:5/24/2017 Version:1 Item #:11a. ResolutionapprovinganamendmenttotheserviceagreementbetweentheCityofSouthSanFranciscoandthe City of Pacifica to continue to provide Police Communication Services. WHEREAS,theCityofSouthSanFranciscoPoliceDepartmenthasbeenprovidingpolicecommunications services to Pacifica for the past five (5) years; and WHEREAS,thecurrentagreementbetweentheCityofSouthSanFrancisco(“City”)andtheCityofPacificais due for renewal; and WHEREAS,staffrecommendsthattheCityCounciladoptaresolutionauthorizingthePoliceDepartmentto enterintoanagreementamendment(ExhibitA)withtheCityofPacificainordertocontinuetoprovidepolice communications services to Pacifica; and WHEREAS,adequatefundingandstaffingfortheseservicesispresentlyallocatedinthePoliceDepartment’s current operating budget and no modifications are required. NOW,THEREFORE,BEITRESOLVEDbytheCityCounciloftheCityofSouthSanFranciscothattheCity CouncilapprovesanamendmenttotheserviceagreementwiththeCityofPacifica,inordertocontinueto provide Pacifica with police communication services. BEITFURTHERRESOLVEDthattheCityManageroftheCityofSouthSanFrancisco,orhisdesignee,is herebyauthorizedanddirectedtoexecutetheamendmenttotheserviceagreementonbehalfoftheCityof SouthSanFrancisco,subjecttoapprovalastoformbytheCityAttorney,andtotakeanyotheraction consistent with the intent of this resolution. ***** City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE CITY OF PACIFICA FOR POLICE COMMUNICATIONS SERVICES THIS SECOND AMENDMENT TO THE POLICE COMMUNICATIONS SERVICES AGREEMENT (“Second Amendment”) is made at South San Francisco, California, as of July 1, 2017 by and between THE CITY OF SOUTH SAN FRANCISCO, hereinafter referred to as “SSF” and the CITY OF PACIFICA, hereinafter referred to as “Pacifica”, (together sometimes referred to as the “Parties”). RECITALS A. On September 1, 2011, SSF and Pacifica entered that certain Police Communication Services Agreement (“Agreement”) whereby SSF agreed to provide Pacifica with Police Communication Services. SSF and Pacifica have entered into a First Amendment to the Agreement. A true and correct copy of the Agreement and the First Amendment is attached as Exhibit A. B. Pursuant to section 20 of the Agreement, SSF and Pacifica now desire to further amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Compensation for Services. Section 3(a) of the Agreement shall be amended as follows: (a) PACIFICA shall pay SSF the amounts detailed below as compensation for services provided during each fiscal year beginning July 1, 2017 and ending on June 30, 2020. SSF shall invoice PACIFICA in advance on a quarterly basis beginning on September 1, 2017 in an amount equal to ¼ of annual amount due. Pacifica shall remit in full within 45 days of receiving an invoice from SSF. 2017-2018 2018-2019 2019-2020 $632,400 $645,048 $657,949 3. Term. Section 4 of the Agreement shall be amended to read as follows: SSF shall furnish the agreed-upon services as set forth above for a period of three (3) years, commencing July 1, 2017 and expiring June 30, 2020. This Agreement may be extended for one additional three (3) year term if mutually agreed by SSF and PACIFICA in writing. All other terms, conditions and provisions in the Agreement and First Amendment remain in full force and effect. If there is a conflict between the terms of this Second Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Second Amendment. This Second Amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Dated: _____________________________________ CITY OF SOUTH SAN FRANCISCO CITY OF PACIFICA By: _______________________ By: _______________________ City Manager City Manager Approved as to Form: Approved as to Form: By: ______________________ By: ______________________ City Attorney City Attorney City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-518 Agenda Date:5/24/2017 Version:1 Item #:12. Motion to approve the Minutes of the meetings of May 10, 2017. City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-513 Agenda Date:5/24/2017 Version:1 Item #:13. Motion confirming payment registers for May 24, 2017.(Richard Lee, Director of Finance) Thepaymentsshownintheattachedpaymentregisterareaccurateandsufficientfundswereavailablefor payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 5/31/2017Page 1 of 1 powered by Legistar™ Payment Listing by Department for City Council Review Payments issued between and5/1/2017 5/14/2017 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION CITY ATTORNEY MEYERS, NAVE, RIBACK 5/12/2017 2588152017030213 E 100-04110-5003 74,435.51 SSF CITY ATTORNEY FEES MARCH 2017 - 405-001 Payments issued for CITY ATTORNEY $74,435.51 CITY CLERK ALLIEDTIME USA, INC 5/3/2017 258580CC344421 E 100-02110-5020 402.00 GR--ALLIED TIME USA TIME STAMP FOR THE CITY CLEARLITE TROPHIES 5/3/2017 258580CC344420 E 100-02110-5020 481.80 GR---CLEARLITE TROPHIES FOR MEASURE W COC CORODATA RECORDS MANAGEMENT IN5/3/2017 258506RS2856521 E 100-02110-5001 602.67 RECORD STORAGE FROM 12/1/16 THROUGH 12/ 5/3/2017 258506RS2863831 E 100-02110-5001 612.37 RECORD STORAGE FROM 1/1/17 THROUGH 1/31/ 5/3/2017 258506RS2871210 E 100-02110-5001 665.30 RECORD STORAGE FROM 2/1/17 THROUGH 2/28/ 5/3/2017 258506RS2878639 E 100-02110-5001 683.44 RECORD STORAGE FROM 3/1/17 THROUGH 3/31/ DAILY JOURNAL CORPORATION 5/3/2017 258510B2965962 E 100-02110-5024 76.00 ORD SUMMARY - SIGNS POST-ADOPT 5/3/2017 258510B2966111 E 100-02110-5024 15.00 NOTICE OF PROPERTY FOUND 09.07.16 5/3/2017 258510B2966589 E 100-02110-5024 66.00 ORD SUMMARY TERRABAY SPECIFIC PLAN DISTRI 5/3/2017 258510B2971466 E 100-02110-5024 71.00 ORD SUMMARY TERRABAY SPECIFIC PLAN DISTRI 5/3/2017 258510B2971516 E 100-02110-5024 66.00 ORD SUMMARY RECYCLING AND DEMOLITION DE 5/3/2017 258510B2994955 E 100-02110-5024 119.90 LEAGL NOTICE FOR BOARD, COMMISSIONS & CO 5/3/2017 258510B2994956 E 100-02110-5024 113.30 LEAGL NOTICE FOR BOARD, COMMISSIONS & CO 5/3/2017 258510B2999600 E 100-02110-5024 145.20 LEGALE NOTICE FOR URGENCY ORD 1534-2017 PE FEDEX 5/3/2017 258580CC344423 E 100-02110-5027 46.72 GR--FEDEX MATERIAL TO OVERSIGHT BOARD ME GRANICUS, INC. 5/3/2017 25852683921 E 100-02110-5001 100.00 MONTHLY BILLING FOR LEGISTAR LASERFICHE INT QUALITY CODE PUBLISHING 5/3/2017 2585562017-22 E 100-02110-5025 1,148.91 MUNICIPAL CODE SUPPLEMENT 53 ORD. 1528-20 STAPLES BUSINESS ADVANTAGE 5/3/2017 2585748043889360 E 100-02110-5020 55.20 OFFICE SUPPLIES THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 100-02110-5074 99.73 CITYWIDE COPIER CHARGES - APR 2017 VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-02110-5071 103.70 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 Payments issued for CITY CLERK $5,674.24 CITY COUNCIL CDW GOVERNMENT LLC 5/10/2017 258691HDQ9635 E 784-01110-5045 128.13 LAPTOP ENCRYPTON LICENSE DELL MARKETING L P 5/10/2017 25870010163622939 E 784-01110-5045 1,165.35 DELL LATITUDE 3480 REPLACMENT LAPTOP ITALIAN AMERICAN CITIZENS CLUB5/5/2017 25861705/11/17 E 100-01110-5030 70.00 LN, MA 27TH ANNUAL BEN VENUTI A LA FESTA L Monday, May 15, 2017 Page 1 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco CITY COUNCIL ITALIAN AMERICAN CITIZENS CLUB5/12/2017 25880205/11/17 KM E 100-01110-5030 35.00 KM 27TH ANNUAL VEN VENUTI A LA FESTA LUNC SCOTT BUSCHMAN PHOTOGRAPHY 5/5/2017 25864517010 E 100-01110-5021 665.73 SSF COUNCIL PORTRAITS FOR CITY HALL SSF CHAMBER OF COMMERCE 5/5/2017 258652051617 E 100-01110-5031 120.00 PG KM RG MF ML LA MAYOR'S STATE OF THE CIT SSF KIWANIS CLUB, THE 5/12/2017 25882405/06/17 E 100-01110-5030 55.00 KM SSF KIWANIS HAWAIIAN FUNDRAISER MAY 20 SSF POLICE ASSOCIATION 5/5/2017 25865304/24/17 E 100-01110-5030 104.00 PG LN RG KM MF ML LA-POLICE RESERVES & VOL SSF WOMEN'S CLUB 5/5/2017 25865404/30/17 E 100-01110-5030 90.00 KM, RG, PG WOMENS CLUB CINCO DE MAYO FIES STAPLES BUSINESS ADVANTAGE 5/3/2017 2585748043335666 E 100-01110-5020 94.41 FOOD, BEVERAGES AND SUPPLIES FOR CM OFFICE 5/3/2017 2585748043335666/3318989E 100-01110-5020 233.64 CMO, COUNCIL & COMMUNICATIONS OFFICE SU 5/3/2017 2585748043335666/3318989E 100-01110-5020 53.96 CMO AND CITY COUNCIL OFFICE SUPPLIES 2/7/17 VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-01110-5071 575.53 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 Payments issued for CITY COUNCIL $3,390.75 CITY MANAGER AMERICAN PLANNING ASSOCIATION 5/3/2017 258493098676-1742 E 100-05110-5031 700.00 ML -- AICP PROFESSIONAL MEMBERSHIP DUES FY ICMA-RC 5/3/2017 258531905935-2017 E 100-05110-5031 1,400.00 ML -- ICMA MEMBERSHIP DUES FY 17/18 5/3/2017 258531MEMBER #682694 E 100-05110-5031 1,400.00 MF -- ICMA MEMBERSHIP DUES FY 17/18 MIKE FUTRELL 5/11/2017 25878204/05-05/01/17 E 100-05110-5031 413.94 MF -- MISC MEETING AND TRAVEL EXPENSES APR RING2 COMMUNICATIONS LLC 5/3/2017 258558145905 E 100-05110-5071 6.60 CONFERENCE CALL SERVICE CHARGES MARCH 20 SSF CHAMBER OF COMMERCE 5/3/2017 2585731189 E 100-05110-5032 2,520.00 SSF CHAMBER OF COMMERCE MEMBERSHIP DUE 5/5/2017 258652051617 E 100-05110-5031 120.00 PG KM RG MF ML LA MAYOR'S STATE OF THE CIT SSF POLICE ASSOCIATION 5/5/2017 25865304/24/17 E 100-05110-5030 78.00 PG LN RG KM MF ML LA-POLICE RESERVES & VOL STAPLES BUSINESS ADVANTAGE 5/3/2017 2585748043335666 E 100-05110-5020 94.41 FOOD, BEVERAGES AND SUPPLIES FOR CM OFFICE 5/3/2017 2585748043335666/3318989E 100-05130-5025 36.99 CMO, COUNCIL & COMMUNICATIONS OFFICE SU 5/3/2017 2585748043335666/3318989E 100-05110-5020 233.64 CMO, COUNCIL & COMMUNICATIONS OFFICE SU 5/3/2017 2585748043335666/3318989E 100-05110-5020 2.71 CMO OFFICE SUPPLIES 5/3/2017 2585748043335666/3318989E 100-05110-5020 53.96 CMO AND CITY COUNCIL OFFICE SUPPLIES 2/7/17 5/3/2017 2585748043335666/3318989E 100-05110-5020 -7.19 WRONG ITEM -- CREDIT FOR OFFICE SUPPLIES 5/3/2017 2585748043335666/3318989E 100-05110-5020 -15.07 CREDIT FOR OFFICE SUPPLIES VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-05110-5071 286.43 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 WESCO GRAPHICS, INC 5/12/2017 25883342850 E 100-05130-5025 2,671.89 LA -- MAY 2017 EVENTS POSTCARDS Payments issued for CITY MANAGER $9,996.31 Monday, May 15, 2017 Page 2 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT ABAG PLAN CORPORATION 5/10/2017 258777CC347842 E 100-10410-5031 45.00 SM - REGISTRATION FOR R.WASSUM BAPDA CON ADORAMA 5/10/2017 258777CC347807 E 100-10410-5020 62.50 MC - OFFICE SUPPLIES FOR T. ROZZI AECOM TECHNICAL SERVICES, INC.5/12/2017 25878437885863 E 100-10410-5005 31,910.57 STUDY FOR THE TO/RD CORE DISTRICT OF THE DT ALLISON KNAPP WOLLAM 5/10/2017 2587184-2017 E 270-10413-5005 8,415.00 GENESIS IMPLEMENTATION CONSULTING SVCS 3/ AMAZON MKTPLACE 5/12/2017 258829cc348438 E 100-10110-5045 25.00 RC-IT SUPPLIES FOR ECD - CORD COVER AMAZON.COM 5/3/2017 258580cc347695 E 100-10115-5020 24.99 IM --AMAZON ORDER FOR OFFICE SUPPLY 5/10/2017 258777cc 347697 E 100-10115-5020 235.96 IM - AMAZON PURCHASED OFFICE FURNITURE (E 5/10/2017 258777cc348150 E 100-10110-5022 11.65 IM-EVICTED-POVERTY & PROFIT IN THE AMERICA APPLEBEES 5/10/2017 258777CC347808 E 100-10410-5032 38.52 PC - DINNER FOR TWO AT OVERNIGHT TRAINING BAIRD + DRISKELL COMMUNITY PLN5/10/2017 25867621ELEM E 100-10410-5031 1,500.00 21 ELEMENTS IMPLEMENTATION FY 2016-17 BIOTECHNOLOGY INDUSTRY 5/10/2017 258777cc347803 E 100-10110-5030 1,800.00 ED-2017 BIOTECHNOLOGY INDUSTRY CONFEREN 5/10/2017 258777cc347804 E 100-10110-5030 1,200.00 ED-2017 BIOTECHNOLOGY INDUSTRY CONFEREN BISNOW EVENTS 5/3/2017 258580cc347696 E 100-10115-5031 99.00 IM -- SAN FRANCISCO STATE OF THE MARKET (ER CALED 5/10/2017 258686300000440 E 100-10110-5031 570.00 CALED FY 2016-2017 RENEWAL MEMBERSHIP FO CEDRIC MCNICOL 5/5/2017 25862703/24-03/30/17 E 100-10520-5022 113.35 ICC SEMINAR MISC EXPENSES CEDRIC MCNICOL 0 CONSTANT CONTACT, INC. 5/10/2017 258777cc347670 E 100-10110-5030 65.00 AG-MONTHLY NEWSLETTER FOR MARCH CORA 5/10/2017 2586955855 E 222-10350-5063 8,963.10 FY 16-17 CDBG GRANT AGREEMENT FOR CORA CSG CONSULTANTS INC 5/3/2017 25850911677 E 100-10520-5005 425.00 BUILDING INSPECTION SERVICES 2017 GENENTEC 5/10/2017 25869611678 E 100-10520-5005 7,735.00 BUILDING INSPECTION SVCS GENENTECH 02/25/1 5/10/2017 258696B170322 E 100-10520-5005 90,071.32 MAR 2017 BUILDING PLAN REVIEW SERVICES REG 5/10/2017 258696B170324 E 100-10520-5005 12,700.30 MAR 2017 BUILDING PLAN REVIEW SERVICES EXP 5/10/2017 258696B170325 E 100-10520-5005 2,808.16 BUILDING PLAN REVIEW SERVICES GENENTECH 0 DAILY JOURNAL CORPORATION 5/10/2017 258699B2972681 E 100-10410-5024 55.00 NOTICE OF PUBLIC HEARING FOR PC MTG 2-16-17 5/10/2017 258699B2977943 E 100-10410-5024 62.00 NOTICE OF PUBLIC HEARING FOR PC MTG 3-2-17 5/10/2017 258699B2982382 E 100-10410-5024 80.00 NOTICE OF PUBLIC HEARING FOR PC MTG 3-16-17 DOUBLETREE HOTEL 5/10/2017 258777cc348091 E 100-10110-5032 365.48 IM-HOTEL FOR ERNESTO LUCERO FOR CALED CO 5/10/2017 258777cc348092 E 100-10110-5032 365.48 IM-HOTEL FOR DEANNA TALAVERA FORTHE CALE 5/10/2017 258777cc348093 E 100-10110-5032 68.09 IM-HOTEL FOR DEANNA TALAVERA FOR CALED C EL CONCILIO OF SAN MATEO COUNT5/10/2017 2587045779 E 222-10350-5063 2,894.51 FY16-17 CDBG GRANT AGREEMENT-PENINSULA ELIZA MANCHESTER 5/5/2017 25862404/26/17 E 100-10110-5031 63.30 REIMB-MILEAGE/PARKING FOR SF BUS TIMES FO FACEBOOK 5/10/2017 258777cc347676 E 100-10110-5024 10.62 AG-FACEBOOK ADVERTISING FOR ECD DEPT-MAR FEDEX 5/10/2017 2587085-778-01267 E 100-10410-5020 118.35 DRB PACKETS MARCH 2017 Monday, May 15, 2017 Page 3 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT FRED PRYOR SEMINAR/CAREERTRACK5/10/2017 258777cc 347699 E 100-10115-5031 199.00 IM - E LUCERO ATTENDED PROJECT MANAGEMEN GOLDEN BAY CONSTRUCTION, INC 5/10/2017 2587119031 E 222-10324-5001 153,464.90 FY 16 17 CDBG CONTRIBUTION FOR ADA RAMPS HIP HOUSING INC. 5/10/2017 2587145820 E 222-10350-5063 2,105.46 FY16-17 CDBG GRANT AGREEMENT-HOME SHARI HOME DEPOT 5/3/2017 258529B17-0074 R 100-10520-35104 0.80 REIMBURSEMENT OF CANCELLED PERMIT 832 CO 5/3/2017 258529B17-0074 R 100-10520-32111 0.80 REIMBURSEMENT OF CANCELLED PERMIT 832 CO 5/3/2017 258529B17-0074 R 100-10520-32101 150.36 REIMBURSEMENT OF CANCELLED PERMIT 832 CO HOUSING LEADERSHIP COUNCIL 5/10/2017 258777CC347841 E 100-10410-5031 45.00 SM - REGISTRATION FOR THE POLICY BREAKFAST 5/10/2017 258777cc348147 E 100-10110-5033 135.00 IM-AFFORDABLE HOUSING WEEK POLICY/KICKOF IKEA 5/10/2017 258777CC347805 E 100-10410-5020 247.05 MC - OFFICE SUPPLIES FOR B.GROSS JOINT VENTURE: SILICON VALLEY 5/10/2017 258717474NETsara E 100-10110-5031 3,500.00 PUBLIC INVESTMENT, FISCAL YEAR 2017-2018 KOFF & ASSOCIATES 5/12/2017 2588073780 E 100-10110-5005 6,500.00 RECRUITMENT SERVICES FOR ECD DEPUTY DIREC LEGAL AID SOCIETY OF SAN MATEO5/10/2017 2587225898 E 222-10350-5063 1,846.16 FY16-17 GRANT AGREEMENT- HOMESAVERS PRE MARIA B. PONCEL 5/10/2017 2587462017.04 E 100-10115-5005 4,727.50 INTERIM ECD HOUSING MGR SVCS 5/12/2017 2588212017.05 E 100-10115-5005 13,872.50 CONSULTING SERVICES FOR ECD/HOUSING DIVISI MEYERS, NAVE, RIBACK 5/10/2017 2587282017030185 E 100-10110-5005 171.00 MAR 2017 CITY ATTNY FEES 405.99011 SUCCESSO 5/10/2017 2587282017030186 E 100-10110-5005 655.50 MAR 2017 CITY ATTNY FEES 405.99019 SUCCESSO 5/10/2017 2587282017030187 E 100-10110-5005 6,407.00 MAR 2017 CITY ATTNY FEES 405.99020 SUCCESSO 5/10/2017 2587282017030188 E 100-10110-5005 184.00 MAR 2017 CITY ATTNY FEES 405.99021 SUCCESSO 5/10/2017 2587282017030189 E 100-10110-5005 2,243.50 MAR 2017 CITY ATTNY FEES 405.99022 SUCCESSO MICHAEL BAKER INTL, INC 5/10/2017 258729975515 E 222-10310-5001 7,187.50 FY 16-17 CDBG CONSULTING ADMINISTRATIVE S MMANC 5/10/2017 258777cc348095 E 100-10110-5031 75.00 IM-MEMBERSHIP FOR JULIE BARNARD 5/10/2017 258777cc348106 E 100-10110-5031 325.00 IM-WOMEN'S LEADERSHIP SUMMIT 2017-BARNA NELSON/NYGAARD CONSULT ASSOC 5/10/2017 25873269388 E 100-10410-5005 14,315.00 TRANSPORTATION DEMAND MGMT PLAN COMP OFFICE DEPOT INC 5/3/2017 258546916835483001 E 100-10115-5020 76.76 OFFICE SUPPLIES (77PP) 5/3/2017 258546916838599001 E 100-10115-5020 19.54 OFFICE SUPPLIES (FOR 77 EMPLOYEES) 5/10/2017 258736918172391001 E 100-10115-5020 32.17 OFFICE SUPPLIES (7 PP) 5/10/2017 258736919765245001 E 100-10110-5020 126.57 OFFICE SUPPLIES FOR ECD DEPT. 5/10/2017 258736919765245002 E 100-10110-5020 5.90 OFFICE SUPPLIES FOR ECD DEPT. 5/10/2017 258736923226352001 E 100-10110-5020 91.08 OFFICE SUPPLIES FOR ECD DEPT. 5/12/2017 258820923226352002 E 100-10110-5020 50.90 OFFICE SUPPLIES FOR ECD DEPT. 5/12/2017 258820924846862001 E 100-10110-5020 29.90 OFFICE SUPPLIES FOR ECD DEPT. OMBUDSMAN SERVICES OF 5/10/2017 2587385823 E 222-10350-5063 2,818.68 FY 16-17 CDBG GRANT AGREEMENT WITH OMBU Monday, May 15, 2017 Page 4 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT PRECISE PRINTING AND MAILING 5/10/2017 25874719013 E 100-10410-5025 178.93 PLANNING DEPT ENVELOPES PROJECT SENTINEL INC 5/10/2017 2587485884 E 222-10323-5063 3,708.50 PROJECT SENTINEL INC - FAIR HOUSING - 1/1/17- RAPE TRAUMA CENTER 5/10/2017 2587525894 E 222-10350-5063 2,795.25 FY 16-17 CDBG GRANTEE - RAPE TRAUMA CENTE READYREFRESH 5/3/2017 25855707D0030587265 E 100-10115-5031 25.77 WATER DISPENSER SERVICES MAR-APR 2017 REBUILDING TOGETHER PENINSULA 5/10/2017 2587545901 E 222-10343-5063 17,187.63 FY 16-17 CDBG GRANT REBUILDING TOGETHER S SAMARITAN HOUSE-SAFE HARBOR 5/10/2017 2587585816 E 222-10350-5063 2,388.00 FY16-17 CDBG GRANT AGREEMENT FOR SAMARIT SAMCEDA 5/10/2017 258777cc347679 E 100-10110-5031 309.48 AG-65TH ANNUAL SAMCEDA MEETING-GREENW SAN MATEO COUNTY RECORDER 5/10/2017 258777CC347840 E 100-10410-5005 250.00 SM - COUNTY FILING FEE 5/10/2017 258777cc348063 E 222-10310-5021 24.00 IM-2250 GELLERT-RELEASE OF B&R STATUS AGRE 5/10/2017 258777cc348090 E 222-10310-5021 13.00 IM-RECORD 2250 GELLERT B&M STATUS AGREEM SONIC 5/10/2017 258777CC347830 E 100-10410-5032 17.04 PC - LUNCH FOR TWO AT TRAINING SOUTHWEST AIRLINES 5/10/2017 258777cc347806 E 100-10110-5030 265.95 ED-AIRFARE FOR 2017 BIO CONFERENCE-E.LUCER SPECIALTY'S CAFE & BAKERY 5/10/2017 258777CC347839 E 100-10410-5031 24.41 SM - PASTRIES FOR A MEETING FOR 10 PEOPLE 5/10/2017 258777cc348146 E 100-10110-5020 142.95 IM-CLSA MEETING/FOCUS GROUP SFSU-GREENW STAPLES BUSINESS ADVANTAGE 5/12/2017 2588268044312885 E 100-10110-5020 1,096.85 OFFICE SUPPLIES FOR ECD DEPT. STARVISTA 5/10/2017 2587675862 E 222-10350-5063 2,281.50 FY 16-17 CDBG GRANTEE STARVISTA TAQUERIA EL FAROLITO #5 5/10/2017 258777CC347812 E 100-10410-5031 101.55 PC - DINNER FOR DRB MEETING FOR NINE PEOPL THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 100-10110-5074 660.34 CITYWIDE COPIER CHARGES - APR 2017 5/3/2017 258577199120 E 100-10410-5074 245.62 CITYWIDE COPIER CHARGES - APR 2017 TRADER JOE'S 5/3/2017 258580cc347690 E 100-10115-5031 2.99 IM -- TRADER JOE MTG (6PP) 5/10/2017 258777cc347687 E 100-10115-5031 20.19 IM -TRADER JOES CLOSED SESSION MTG(6PP) ULI- URBAN LAND INSTITUTE 5/10/2017 258777cc347783 E 100-10110-5033 495.00 ED-4 WEB CLASSES FOR PROFORMA MODELING UNION SQUARE GARAGE 5/10/2017 258777CC347838 E 100-10410-5031 8.00 SM - PARKING FOR TRAINING VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-10115-5071 20.04 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-10410-5071 98.13 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-10110-5071 73.15 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-10520-5071 558.88 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-10411-5071 70.14 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 WEST COAST CODE CONSULTANTS 5/10/2017 258781I-411-216-012-01 E 100-10520-5005 11,673.81 DEC 2016 BUILDING PLAN REVIEW SERVICES 5/10/2017 258781I-411-216-012-03 E 100-10520-5005 7,650.00 DEC 2016 BUILDING INSPECTION SERVICES 5/10/2017 258781I-411-217-01-01 E 100-10520-5005 44,694.54 BUILDING PLAN REVIEW SERVICES 01/01/17-01/3 5/10/2017 258781I-411-217-01-02 E 100-10520-5005 8,000.00 JAN 2017 BUILDING CBO SERVICES Monday, May 15, 2017 Page 5 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT WEST COAST CODE CONSULTANTS 5/10/2017 258781I-411-217-01-03 E 100-10520-5005 9,860.00 JAN 2017 BUILDING INSPECTION SERVICES Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $509,453.42 FINANCE CDW GOVERNMENT LLC 5/12/2017 258792HSS8830 E 100-06210-5045 162.65 MS VISIO LICENSE - FINANCE COSTCO 5/5/2017 258659CC347706 E 100-06110-5031 26.47 RL - MANAGEMENT FORUM 03/29/17 REFRESHM FEDEX 5/3/2017 2585195-778-69266 E 100-06210-5027 33.03 DELIVERY FEES NBS GOVERNMENT FINANCE GROUP 5/12/2017 25881841700058 E 100-06110-5005 15,082.00 FEE STUDY & DEVELOPMENT IMPACT FEE UPDAT OFFICE DEPOT INC 5/3/2017 258546917769226001 E 100-06210-5020 15.95 OFFICE SUPPLIES - FINANCE 5/3/2017 258546920557257001 E 100-06210-5020 180.69 OFFICE SUPPLIES - FINANCE 5/5/2017 258631922454316001 E 100-06210-5020 163.82 OFFICE SUPPLIES - FINANCE 5/12/2017 258820922454316002 E 100-06210-5020 8.28 OFFICE SUPPLIES - FINANCE 5/12/2017 258820924356829001 E 100-06210-5020 68.98 OFFICE SUPPLIES - FINANCE OFFICETEAM INC 5/5/2017 25863248247129 E 100-06110-5005 75.00 FINANCE TEMP SVCS WEEK ENDING 04/21/17 PARIS BAGUETE 5/10/2017 258777CC347984 E 100-06110-5031 62.10 AT - MANAGEMENT FORUM REFRESHMENTS READYREFRESH 5/3/2017 25855707D0030587083 E 100-06210-5021 63.87 03/25-04/24/17 WATER COOLER RENTAL/REFILL - SPECIALTY'S CAFE & BAKERY 5/5/2017 258659CC347707 E 100-06110-5031 196.86 RL - R. LEE OYSTER PT MTG 04/06/17 REFRESHME STAPLES BUSINESS ADVANTAGE 5/3/2017 2585748043335666/3318989E 100-06110-5020 2.70 CMO OFFICE SUPPLIES STATE CONTROLLER'S OFFICE 5/10/2017 258768FTB-00000133 E 100-06210-5001 260.95 2016 STATE CONTROLLER'S OFFSET PROGRAM THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 100-06210-5074 317.48 CITYWIDE COPIER CHARGES - APR 2017 VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-06110-5071 106.25 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 WISE CONSULTING ASSOCIATES INC5/3/2017 25859128945 E 100-06110-5005 10,455.00 CLIENT SIDE IMPLEMENTATION SUPPORT 2017 Payments issued for FINANCE $27,282.08 FIRE ARAMARK UNIFORM SERVICES 5/10/2017 258674757977041 E 100-11710-5001 51.00 LAUNDRY SERVICES - SHOP TOWELS ARROW INTERNATIONAL 5/10/2017 25867594774949 E 100-11610-5021 654.95 IO NEEDLE DRIVERS BOUND TREE MEDICAL LLC 5/10/2017 25868182469533 E 100-11610-5021 940.25 EMS LIFT ASSIST HARNESS (7) COMCAST CABLE COMMUNICATION IN5/10/2017 2586948155200440364083 E 100-11310-5021 175.37 EOC CABLE SERVICE CORELOGIC SOLUTIONS, LLC. 5/12/2017 25879481798142 E 100-11223-5045 250.00 REALQUEST/S.MATEO FORECLOSURE MONTHLY R COUNTY OF SAN MATEO 5/12/2017 258795SSFFIRE17-04 E 100-11110-5002 37,522.50 FY 2016-17 4TH QTR SAN MATEO CO DISPATCHIN 5/12/2017 258795SSFFIRE17-04A E 100-11710-5071 1,281.75 FY 2016-17 4TH QTR SAN MATEO PUBLIC SAFETY Monday, May 15, 2017 Page 6 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco FIRE KIRNA ZALVIDAR 5/5/2017 25866905/06/17 R 100-11750-38301 15.00 REFUND FOR CPR CLASS CANCELLATION 05/06/2 KNOX COMPANY 5/10/2017 258719INV00990569 E 100-11710-5021 812.82 KNOX MOUNTING BRACKET 5/10/2017 258719INV00994570 E 100-11710-5021 3,394.40 KNOX BOX KEYS L N CURTIS & SONS 5/10/2017 258720INV96059 E 100-11710-5061 764.75 GLOVES LIFE-ASSIST INC 5/10/2017 258723786027 E 100-11610-5021 713.70 EMS SUPPLIES 5/10/2017 258723794377 E 100-11610-5021 147.29 EMS SUPPLIES 5/10/2017 258723794964 E 100-11610-5021 477.05 EMS SUPPLIES 5/10/2017 258723794980 E 100-11610-5021 682.77 EMS SUPPLIES LOWE'S CREDIT SERVICES 5/12/2017 258809915552 E 100-11730-5020 26.90 STATION 64, CLEANER, SCRUB BRUSH PENINSULA UNIFORMS & EQUIP INC5/10/2017 258744121904 E 100-11223-5034 98.03 UNIFORMS-BORTOLI THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 100-11310-5074 158.21 CITYWIDE COPIER CHARGES - APR 2017 5/3/2017 258577199120 E 100-11110-5074 754.18 CITYWIDE COPIER CHARGES - APR 2017 5/3/2017 258577199120 E 100-11710-5074 27.79 CITYWIDE COPIER CHARGES - APR 2017 VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-11110-5071 375.47 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-11210-5071 596.53 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-11720-5071 60.19 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-11710-5071 861.47 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-11710-5045 210.72 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-11611-5071 489.64 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-11610-5071 461.42 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-11310-5071 41.09 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-11223-5071 38.45 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 Payments issued for FIRE $52,083.69 HUMAN RESOURCES MEYERS, NAVE, RIBACK 5/10/2017 2587282017020218 E 100-09110-5003 115.19 FEB 2017 SSF CITY ATTY FEES 405-252 5/12/2017 2588152017030183 E 100-09110-5003 427.50 CITY ATTNY FEES MAR 2017 PERS COMPENSATIO THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 100-09110-5074 371.02 CITYWIDE COPIER CHARGES - APR 2017 VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-09110-5071 73.19 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 Payments issued for HUMAN RESOURCES $986.90 Monday, May 15, 2017 Page 7 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco INFORMATION TECHNOLOGY BMC SOFTWARE, INC 5/5/2017 2585971306515 E 785-16110-5040 2,724.46 TRACK-IT SUPPORT MAINTENANCE - 1 YEAR CDW GOVERNMENT LLC 5/5/2017 258599HPS9358 E 785-16110-5040 327.30 MS OFFICE PRO PLUS 2016 5/5/2017 258599HPW6685 E 785-16110-5051 18,477.52 MICROSOFT SQL SERVER 2016 LICENSES - IT 5/5/2017 258599HRQ5791 E 785-16110-5040 4,235.00 VMWARE SOFTWARE FOR SERVER - 1CPU 5/10/2017 258691HRV4912 E 785-16110-5051 4,235.00 VIRTUALIZATION SOFTWARE FOR SERVER - 1CPU 5/10/2017 258691HSG7614 E 785-16110-5051 9,177.00 HARD DRIVES FOR NAS STORAGE (24) 5/12/2017 258792HNV1925 E 785-16110-5061 29,222.20 MICROSOFT 2016 WINDOWS SERVER LICENSES 5/12/2017 258792HST7173 E 785-16110-5051 5,451.57 NAS DISK STORAGE & RAIL KIT CIVIC LLC 5/5/2017 2586011275 E 785-16110-5005 200.00 MONTHLY MAINTENANCE - MYCIVIC APP - 05/20 COMCAST CABLE COMMUNICATION IN5/12/2017 2587938155 20 044 0622357 E 785-16110-5071 239.05 HIGH SPEED INTERNET TERRA BAY 5/6/17 - 6/5/1 COSTCO 5/10/2017 258777cc344574 E 785-16110-5021 64.97 TB-IT OFFICE - COFFEE/CUPS/SUGAR/ MEETING S ECS IMAGING INC 5/10/2017 25870312171 E 785-16110-5040 3,000.00 DOCUMENT IMAGING SOFTWARE LICENSES IPSWITCH, INC 5/3/2017 258533IN597304 E 785-16110-5040 1,649.00 ANNUAL SOFTWARE MAINTENANCE - NETWORK KELSO COMMUNICATIONS 5/5/2017 258620I2017053 E 785-16110-5005 2,867.39 TELECOMMUNICATIONS MAINTENANCE - 06/201 KNOWBE4, INC. 5/5/2017 258621INV15619 E 785-16110-5051 7,938.00 CYBER SECURITY TRAINING LOWE'S CREDIT SERVICES 5/12/2017 258829cc348434 E 785-16110-5021 8.63 DW-OPERATING SUPPLIES - BATTERIES - IT MAZE & ASSOCIATES 5/3/2017 25854024152 E 785-16110-5040 1,745.00 ANNUAL BILLING- ENTERPRISE VULNERABIITY MA POWER MAINTENANCE CORPORATION 5/5/2017 25863733337 E 785-16110-5040 725.00 RENEWAL OF UPS BATTERY SYSTEM MAINTENAN READYREFRESH 5/3/2017 25855717D0023270820 E 785-16110-5020 64.31 DRINKING WATER AND COOLER RENTAL 3/25-4/2 SSP DATA, INC 5/12/2017 25882557014 E 785-16110-5040 2,203.00 BARRACUDA EMAIL SECURITY ANNUAL RENEWAL THE ACTIVE NETWORK INC 5/3/2017 2585764100155169 E 785-16110-5040 7,449.94 CLASS ANNUAL SW RENWAL-MAINTENANCE & S THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 785-16110-5074 23.09 CITYWIDE COPIER CHARGES - APR 2017 VERIZON WIRELESS 5/5/2017 2586649784102750 E 785-16110-5071 282.23 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 Payments issued for INFORMATION TECHNOLOGY $102,309.66 LIBRARY AMAZON MKTPLACE 5/12/2017 258829cc348431 E 100-15110-5045 85.99 DW-8 PORT GIGBIT NETWORK SWITCH - LIBRARY AMAZON.COM 5/10/2017 258777CC347766 E 100-15210-5022 43.65 VS- BOOKS 5/10/2017 258777CC347767 E 100-15210-5043 37.41 VS- A/V 5/12/2017 258829CC348203 E 100-15220-5020 203.70 ABS- PROGRAM SUPPLIES; YOUTH SERVICES 5/12/2017 258829CC348203 E 100-15320-5030 203.70 ABS- PROGRAM SUPPLIES; YOUTH SERVICES 5/12/2017 258829CC348205 E 100-15320-5020 101.99 ABS- GRAND AVE LIBRARY PROGRAM SUPPLIES Monday, May 15, 2017 Page 8 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY AMAZON.COM 5/12/2017 258829CC348206 E 100-15110-5021 79.09 ABS- OPERATING SUPPLIES 5/12/2017 258829CC348316 E 100-15999-5999 103.86 AE- WEARABLES FOR WELLNESS SUPPLIES 5/12/2017 258829CC348320 E 100-15110-5021 15.00 AE- OPERATING SUPPLIES; TRIPOD ADAPTER 5/12/2017 258829CC348351 E 100-15110-5020 59.82 AM- VIDEO SUPPLIES 5/12/2017 258829CC348376 E 100-15110-5021 28.44 AM- HISTORY ROOM SUPPLIES BAKER & TAYLOR INC 5/10/2017 2586794011867055 E 100-15220-5022 23.18 BOOKS 5/10/2017 2586794011877140 E 100-15210-5022 15.85 BOOKS 5/10/2017 2586794011877141 E 100-15210-5022 18.36 BOOKS 5/10/2017 2586794011877142 E 100-15310-5022 15.82 BOOKS 5/10/2017 2586794011877143 E 100-15210-5022 15.82 BOOKS 5/10/2017 2586794011877144 E 100-15310-5022 13.09 BOOKS 5/10/2017 2586794011877145 E 100-15210-5022 13.09 BOOKS 5/10/2017 2586794011877146 E 100-15210-5022 23.12 BOOKS 5/10/2017 2586794011877147 E 100-15210-5022 18.38 BOOKS 5/10/2017 2586794011877148 E 100-15310-5022 16.94 BOOKS 5/10/2017 2586794011877149 E 100-15210-5022 21.80 BOOKS 5/10/2017 2586794011877150 E 100-15310-5022 12.66 BOOKS 5/10/2017 2586794011877151 E 100-15210-5022 12.66 BOOKS 5/10/2017 2586794011877152 E 100-15210-5022 48.82 BOOKS 5/10/2017 2586794011877153 E 100-15310-5022 16.46 BOOKS 5/10/2017 2586794011877154 E 100-15210-5022 24.76 BOOKS 5/10/2017 2586794011877155 E 100-15210-5022 172.73 BOOKS 5/10/2017 2586794011877156 E 100-15210-5022 56.34 BOOKS 5/10/2017 2586794011877191 E 100-15210-5022 17.71 BOOKS 5/10/2017 2586794011877192 E 100-15310-5022 15.40 BOOKS 5/10/2017 2586794011877193 E 100-15210-5022 20.95 BOOKS 5/10/2017 2586794011877194 E 100-15310-5022 87.98 BOOKS 5/10/2017 2586794011877195 E 100-15210-5022 111.20 BOOKS 5/10/2017 25867940118787946 E 100-15210-5022 26.75 BOOKS 5/10/2017 2586794011878944 E 100-15310-5022 14.64 BOOKS 5/10/2017 2586794011878945 E 100-15210-5022 14.64 BOOKS 5/10/2017 2586794011878947 E 100-15210-5022 17.11 BOOKS Monday, May 15, 2017 Page 9 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY BAKER & TAYLOR INC 5/10/2017 2586794011878948 E 100-15210-5022 6.17 BOOKS 5/10/2017 2586794011878949 E 100-15310-5022 72.28 BOOKS 5/10/2017 2586794011878950 E 100-15210-5022 66.99 BOOKS 5/10/2017 2586794011878951 E 100-15210-5022 20.95 BOOKS 5/10/2017 2586794011878952 E 100-15210-5022 12.31 BOOKS 5/10/2017 2586794011878953 E 100-15210-5022 12.31 BOOKS 5/10/2017 2586794011879585 E 100-15210-5022 193.17 BOOKS 5/10/2017 2586794011882075 E 100-15210-5022 499.99 BOOKS 5/10/2017 2586794011882076 E 100-15310-5022 33.60 BOOKS 5/10/2017 2586794011882077 E 100-15210-5022 17.74 BOOKS 5/10/2017 2586794011882078 E 100-15310-5022 242.15 BOOKS 5/10/2017 2586794011884341 E 100-15210-5022 34.85 BOOKS 5/10/2017 2586794011884342 E 100-15210-5022 22.04 BOOKS 5/10/2017 2586794011884343 E 100-15310-5022 19.28 BOOKS 5/10/2017 2586794011884344 E 100-15210-5022 36.39 BOOKS 5/10/2017 2586794011884345 E 100-15310-5022 19.28 BOOKS 5/10/2017 2586794011884346 E 100-15210-5022 19.28 BOOKS 5/10/2017 2586794011884347 E 100-15210-5022 16.46 BOOKS 5/10/2017 2586794011884348 E 100-15310-5022 13.86 BOOKS 5/10/2017 2586794011884349 E 100-15210-5022 13.86 BOOKS 5/10/2017 2586794011884350 E 100-15210-5022 15.22 BOOKS 5/10/2017 2586794011884351 E 100-15210-5022 36.14 BOOKS 5/10/2017 2586794011884352 E 100-15210-5022 13.09 BOOKS 5/10/2017 2586794011884353 E 100-15310-5022 59.49 BOOKS 5/10/2017 2586794011884354 E 100-15210-5022 44.07 BOOKS 5/10/2017 2586794011884355 E 100-15310-5022 22.19 BOOKS 5/10/2017 2586794011884356 E 100-15210-5022 66.71 BOOKS 5/10/2017 2586794011884357 E 100-15310-5022 34.21 BOOKS 5/10/2017 2586794011884358 E 100-15210-5022 11.54 BOOKS 5/10/2017 2586794011884359 E 100-15310-5022 18.38 BOOKS 5/10/2017 2586794011884360 E 100-15210-5022 51.03 BOOKS 5/10/2017 2586794011884361 E 100-15210-5022 98.89 BOOKS Monday, May 15, 2017 Page 10 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY BAKER & TAYLOR INC 5/10/2017 2586794011884362 E 100-15210-5022 19.26 BOOKS 5/10/2017 2586794011884363 E 100-15210-5022 32.93 BOOKS 5/10/2017 2586794011884364 E 100-15310-5022 12.34 BOOKS 5/10/2017 2586794011884365 E 100-15210-5022 22.35 BOOKS 5/10/2017 2586794011884366 E 100-15310-5022 32.82 BOOKS 5/10/2017 2586794011884367 E 100-15210-5022 201.05 BOOKS 5/10/2017 2586794011884368 E 100-15210-5022 51.41 BOOKS 5/10/2017 2586794011884369 E 100-15210-5022 12.33 BOOKS 5/10/2017 2586794011884370 E 100-15310-5022 9.22 BOOKS 5/10/2017 2586794011884371 E 100-15210-5022 18.98 BOOKS 5/10/2017 2586794011884836 E 100-15320-5022 174.24 BOOKS 5/10/2017 2586794011884837 E 100-15220-5022 299.39 BOOKS 5/10/2017 2586794011886406 E 100-15210-5022 7.72 BOOKS 5/10/2017 2586794011886407 E 100-15210-5022 16.96 BOOKS 5/10/2017 2586794011886408 E 100-15310-5022 36.76 BOOKS 5/10/2017 2586794011886409 E 100-15210-5022 36.76 BOOKS 5/10/2017 2586794011886410 E 100-15310-5022 15.44 BOOKS 5/10/2017 2586794011886411 E 100-15210-5022 15.44 BOOKS 5/10/2017 2586794011886412 E 100-15210-5022 27.78 BOOKS 5/10/2017 2586794011886413 E 100-15210-5022 25.79 BOOKS 5/10/2017 2586794011886414 E 100-15210-5022 17.12 BOOKS 5/10/2017 2586794011886415 E 100-15210-5022 18.98 BOOKS 5/10/2017 2586794011886416 E 100-15210-5022 33.86 BOOKS 5/10/2017 2586794011886417 E 100-15310-5022 16.48 BOOKS 5/10/2017 2586794011886418 E 100-15210-5022 16.48 BOOKS 5/10/2017 2586794011886419 E 100-15210-5022 19.26 BOOKS 5/10/2017 2586794011888511 E 100-15220-5022 366.70 BOOKS JUV 5/10/2017 2586794011888511 E 100-15320-5022 33.10 BOOKS JUV 5/10/2017 2586794011888937 E 100-15210-5022 283.20 BOOKS 5/10/2017 2586794011888938 E 100-15310-5022 156.65 BOOKS 5/12/2017 2587874011889705 E 100-15210-5022 26.79 BOOKS 5/12/2017 2587874011889706 E 100-15210-5022 18.38 BOOKS Monday, May 15, 2017 Page 11 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY BAKER & TAYLOR INC 5/12/2017 2587874011889707 E 100-15210-5022 17.75 BOOKS 5/12/2017 2587874011889708 E 100-15210-5022 91.88 BOOKS 5/12/2017 2587874011889709 E 100-15210-5022 56.31 BOOKS 5/12/2017 2587874011889710 E 100-15210-5022 22.19 BOOKS 5/12/2017 2587874011889711 E 100-15310-5022 11.56 BOOKS 5/12/2017 2587874011889712 E 100-15210-5022 11.56 BOOKS 5/12/2017 2587874011889713 E 100-15210-5022 17.12 BOOKS 5/12/2017 2587874011889714 E 100-15210-5022 17.74 BOOKS 5/12/2017 2587874011889715 E 100-15210-5022 77.88 BOOKS 5/12/2017 2587874011889716 E 100-15210-5022 37.41 BOOKS 5/12/2017 2587874011889717 E 100-15210-5022 22.36 BOOKS 5/12/2017 2587874011889718 E 100-15310-5022 16.49 BOOKS 5/12/2017 2587874011889719 E 100-15210-5022 24.63 BOOKS 5/12/2017 2587874011889720 E 100-15210-5022 32.10 BOOKS 5/12/2017 2587874011890902 E 100-15210-5022 16.49 BOOKS 5/12/2017 2587874011890903 E 100-15210-5022 15.85 BOOKS 5/12/2017 2587874011890904 E 100-15210-5022 15.82 BOOKS 5/12/2017 2587874011890905 E 100-15210-5022 33.59 BOOKS 5/12/2017 2587874011890906 E 100-15310-5022 34.69 BOOKS 5/12/2017 2587874011890907 E 100-15210-5022 34.69 BOOKS 5/12/2017 2587874011890908 E 100-15210-5022 26.20 BOOKS 5/12/2017 2587874011890909 E 100-15210-5022 29.27 BOOKS 5/12/2017 2587874011890910 E 100-15210-5022 17.71 BOOKS 5/12/2017 2587874011890911 E 100-15310-5022 6.17 BOOKS 5/12/2017 2587874011890912 E 100-15210-5022 18.52 BOOKS 5/12/2017 2587874011890913 E 100-15210-5022 13.11 BOOKS 5/12/2017 2587874011890914 E 100-15210-5022 54.52 BOOKS 5/12/2017 2587874011890915 E 100-15310-5022 23.12 BOOKS 5/12/2017 2587874011891277 E 100-15210-5022 16.49 BOOKS 5/12/2017 2587874011891278 E 100-15210-5022 132.49 BOOKS 5/12/2017 2587874011891279 E 100-15310-5022 278.22 BOOKS 5/12/2017 2587874011891280 E 100-15210-5022 481.41 BOOKS Monday, May 15, 2017 Page 12 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY BAKER & TAYLOR INC 5/12/2017 2587874011891281 E 100-15310-5022 51.98 BOOKS 5/12/2017 2587874011892214 E 100-15210-5022 15.82 BOOKS 5/12/2017 2587874011892215 E 100-15310-5022 13.09 BOOKS 5/12/2017 2587874011892216 E 100-15210-5022 24.63 BOOKS 5/12/2017 2587874011892217 E 100-15210-5022 16.46 BOOKS 5/12/2017 2587874011892218 E 100-15310-5022 9.99 BOOKS 5/12/2017 2587874011892219 E 100-15210-5022 41.11 BOOKS 5/12/2017 2587874011892220 E 100-15310-5022 17.71 BOOKS 5/12/2017 2587874011892221 E 100-15310-5022 36.53 BOOKS 5/12/2017 2587874011892222 E 100-15210-5022 13.60 BOOKS 5/12/2017 2587874011892223 E 100-15210-5022 80.06 BOOKS 5/12/2017 2587874011892974 E 100-15310-5022 22.19 BOOKS 5/12/2017 2587874011892975 E 100-15210-5022 22.19 BOOKS 5/12/2017 2587874011892976 E 100-15210-5022 16.48 BOOKS 5/12/2017 2587874011892977 E 100-15310-5022 36.25 BOOKS 5/12/2017 2587874011892978 E 100-15210-5022 30.64 BOOKS 5/12/2017 2587874011892979 E 100-15210-5022 17.11 BOOKS 5/12/2017 2587874011892980 E 100-15310-5022 39.74 BOOKS 5/12/2017 2587874011892981 E 100-15210-5022 62.38 BOOKS 5/12/2017 2587874011892982 E 100-15310-5022 164.04 BOOKS 5/12/2017 2587874011892983 E 100-15210-5022 335.49 BOOKS BRODART CO 5/12/2017 258829CC348384 E 100-15110-5021 120.25 AM- OPERATING SUPPLIES CALIFORNIA NEWSPAPER PARTNERS 5/12/2017 2587901017872 E 100-15310-5022 20.05 THE MERCURY NEWS SUBSCRIPTION RENEWAL - CANVA.COM 5/12/2017 258829CC348391 E 100-15110-5021 12.95 AM- GRAPHIC SOFTWARE SUBSCRIPTION CAPITAL ONE NATIONAL ASSOC 5/10/2017 2586900003-1626 E 100-15999-5999 2,392.06 AFTERSCHOOL SNACKS, CLC/RECREATION CHRIST MEJIA 5/5/2017 25862804/29/17 E 100-15320-5030 325.00 YOUTH SERVICES- MAGIC SHOW/ STORYTIME 5/12/2017 258814APR2017 E 100-15320-5030 25.00 CHIQUY BOOM PERFORMANCE- AMENDED INVOI COSTCO 5/5/2017 258659CC347786 E 100-15220-5030 20.47 AT- PROGRAM SUPPLIES (200) 5/5/2017 258659CC347793 E 100-15110-5030 21.84 NC- PROGRAM SUPPLIES (20) DELL MARKETING L P 5/5/2017 25860710163056227 E 100-15110-5045 1,981.26 LAPTOPS - LIBRARY DEMCO INC. 5/5/2017 2586086115864 E 100-15110-5021 140.02 TECHNICAL PROCESSING SUPPLIES DOLLAR TREE STORE 5/12/2017 258829CC348219 E 100-15110-5020 27.56 EM- MAIN AND GRAND LIBRARY OFFICE SUPPLIES Monday, May 15, 2017 Page 13 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY DYMAXION RESEARCH LIMITED 5/12/2017 258798M7060018 E 100-15110-5021 780.00 SCHEDULING SOFTWARE LICENSE FACEBOOK 5/12/2017 258829CC348355 E 100-15110-5030 39.64 AM- FACBOOK PROGRAM ADVERTISING SERVICES 5/12/2017 258829CC348359 E 100-15110-5030 8.17 AM- FACEBOOK PROGRAM ADVERTISING SERVICE GE MONEY BANK/AMAZON 5/5/2017 2586110010 3871 E 100-15210-5022 134.06 BOOKS ITUNES STORE 5/12/2017 258829CC348374 E 100-15210-5043 14.99 AM- HBO RENEWAL FOR PUBLIC IPADS 5/12/2017 258829CC348394 E 100-15210-5043 14.99 AM- NY TIMES RENEWAL JANELINHA CULTURAL 5/5/2017 25860504/02/2017 E 100-15320-5022 915.00 BOOKS - GRAND/ MAIN 5/5/2017 25860504/02/2017 E 100-15220-5022 915.01 BOOKS - GRAND/ MAIN LIBRARY STORE INC, THE 5/5/2017 258659CC347780 E 100-15110-5021 48.17 AT- GRAND AVE. LIBRARY STORAGE BINS 5/5/2017 258659CC347785 E 100-15320-5030 204.29 AT- STORY TIME SUPPLIES; GRAND AVE. LIBRARY MASE GROUP LLC 5/10/2017 25872500050a E 100-15110-5001 1,275.00 DVD LABELING SERVICE 5/10/2017 25872500243 E 100-15110-5001 324.85 DVD LABELING SERVICE 5/12/2017 25881100244 E 100-15110-5001 418.65 DVD LABELING SERVICE MIDWEST TAPE 5/10/2017 25873094950664 E 100-15210-5043 26.21 A/V 5/10/2017 25873094950665 E 100-15310-5043 21.84 A/V 5/10/2017 25873094950666 E 100-15210-5043 13.10 A/V 5/10/2017 25873094950667 E 100-15210-5043 25.11 A/V 5/10/2017 25873094950668 E 100-15310-5043 38.22 A/V 5/10/2017 25873094950669 E 100-15210-5043 138.86 A/V 5/10/2017 25873094950710 E 100-15210-5043 511.29 A/V 5/10/2017 25873094950711 E 100-15310-5043 207.90 A/V 5/10/2017 25873094950712 E 100-15310-5043 190.02 A/V 5/10/2017 25873094950713 E 100-15210-5043 691.90 A/V 5/10/2017 25873094950714 E 100-15310-5043 35.81 A/V 5/10/2017 25873094950715 E 100-15210-5043 246.35 A/V 5/10/2017 25873094950717 E 100-15320-5043 77.73 A/V 5/10/2017 25873094950718 E 100-15220-5043 86.47 A/V 5/10/2017 25873094971236 E 100-15210-5043 23.58 A/V 5/10/2017 25873094971237 E 100-15210-5043 79.03 A/V 5/10/2017 25873094971239 E 100-15210-5043 352.74 A/V 5/10/2017 25873094972470 E 100-15310-5043 74.24 A/V 5/10/2017 25873094972471 E 100-15210-5043 43.69 A/V Monday, May 15, 2017 Page 14 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY MIDWEST TAPE 5/10/2017 25873094972472 E 100-15310-5043 90.63 A/V 5/10/2017 25873094972473 E 100-15210-5043 960.53 A/V 5/10/2017 25873094972474 E 100-15310-5043 147.82 A/V 5/10/2017 25873094972475 E 100-15320-5043 13.10 A/V 5/10/2017 25873094972476 E 100-15220-5043 19.20 A/V 5/10/2017 25873094972477 E 100-15320-5043 54.61 A/V 5/10/2017 25873094972478 E 100-15220-5043 21.84 A/V 5/10/2017 25873094972479 E 100-15320-5043 46.30 A/V 5/10/2017 25873094972480 E 100-15220-5043 28.82 A/V 5/10/2017 25873094972529 E 100-15210-5043 111.80 A/V 5/10/2017 25873095001977 E 100-15210-5043 58.97 A/V 5/10/2017 25873095001979 E 100-15310-5043 75.34 A/V 5/10/2017 25873095002030 E 100-15310-5043 58.97 A/V 5/10/2017 25873095002031 E 100-15210-5043 150.70 A/V NETFLIX 5/12/2017 258829CC348319 E 100-15210-5043 7.99 AE- NETFLIX MONTHLY RENEWAL OCLC WESTERN 5/10/2017 2587340000527947 E 100-15110-5001 466.76 CATALOGING AND METDATA SUB-MONTHLY OFFICE DEPOT INC 5/5/2017 258631919072383001 E 100-15110-5020 96.02 OFFICE SUPPLIES 5/10/2017 258736920038009001 E 100-15110-5020 113.33 OFFICE SUPPLIES 5/10/2017 258736921080739001 E 100-15430-5020 95.97 OFFICE SUPPLIES 5/12/2017 258820923593493001 E 100-15110-5020 226.68 OFFICE SUPPLIES 5/12/2017 258820924889441001 E 100-15110-5021 270.07 TONER FOR GRAND AVE PUBLIC PRINTER 5/12/2017 258820925305644001 E 100-15430-5020 88.42 OFFICE SUPPLIES OTHER MACHINE CO. 5/12/2017 258829CC348243 E 100-15110-5021 60.41 EM- MAKERSPACE SUPPLIES PAK N SAVE 5/12/2017 258829CC348230 E 100-15110-5031 39.99 EM- MEETING SUPPLIES (35) 5/12/2017 258829CC348232 E 100-15110-5031 34.89 EM- STAFF TRAINING (40) PAYPAL 5/12/2017 258829CC348221 E 100-15110-5030 160.00 EM- MAYOR'S STATE OF THE CITY EVENT PERMACARD 5/10/2017 258745138014 E 100-15110-5021 1,726.80 LIBRARY CARDS RAINBOW BOOK COMPANY 5/5/2017 258638134463 E 100-15210-5022 94.86 BOOKS 5/10/2017 258750134464 E 100-15999-5022 1,615.57 BOOKS RECORDED BOOKS, INC. 5/5/2017 25863975518236 E 100-15210-5043 72.09 A/V 5/5/2017 25863975518603 E 100-15310-5043 59.00 A/V 5/5/2017 25863975519384 E 100-15310-5043 76.37 A/V Monday, May 15, 2017 Page 15 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY RECORDED BOOKS, INC. 5/5/2017 25863975521163 E 100-15210-5043 87.38 A/V 5/5/2017 25863975521212 E 100-15210-5043 131.08 A/V 5/5/2017 25863975521367 E 100-15210-5043 109.22 A/V 5/5/2017 25863975521369 E 100-15210-5043 81.94 A/V 5/5/2017 25863975521425 E 100-15210-5043 49.28 A/V 5/10/2017 25875575505476 E 100-15210-5043 43.69 A/V 5/10/2017 25875575505610 E 100-15210-5043 32.76 A/V 5/10/2017 25875575516307 E 100-15210-5043 152.92 A/V 5/10/2017 25875575521387 E 100-15310-5043 87.38 A/V 5/10/2017 25875575522218 E 100-15210-5043 50.24 A/V 5/10/2017 25875575522762 E 100-15310-5043 87.60 A/V 5/10/2017 25875575523173 E 100-15310-5043 87.38 A/V SAFEWAY INC 5/5/2017 258643125129 E 100-15999-5021 116.60 PROGRAM REFRESHMENTS / MOTIVATIONAL TO 5/5/2017 258643125129 E 100-15999-5999 317.65 PROGRAM REFRESHMENTS / MOTIVATIONAL TO SAFEWAY STORE 5/5/2017 258659CC347788 E 100-15320-5030 21.97 AT- GRAND STORYTIME SNACKS (200) 5/12/2017 258829CC348209 E 100-15110-5031 30.96 EM- STATE LIBRARIAN MEETING (20) 5/12/2017 258829CC348240 E 100-15110-5031 16.00 EM- STAFF TRAINING REFRESHMENTS (10) SCHOLASTIC CORPORATION 5/5/2017 25864414914858 E 100-15999-5022 870.70 BOOKS - LEARNING WHEELS SFMTA PARKING 5/10/2017 258777cc347998 E 100-15410-5031 13.50 KB - PARKING FEE SPECIALTY'S CAFE & BAKERY 5/10/2017 258777CC347763 E 100-15110-5031 202.98 VS - STATE LIBRARIAN VISIT (20) STAPLES BUSINESS ADVANTAGE 5/3/2017 2585748043889360/3358718E 100-15110-5021 50.13 OFFICE SUPPLIES 5/3/2017 2585748043889360/3358718E 100-15110-5020 28.06 OFFICE SUPPLIES 5/12/2017 2588263338545165 E 100-15110-5021 13.04 OPERATING SUPPLIES 5/12/2017 2588268044312765/3385451E 100-15110-5020 40.17 OFFICE SUPPLIES AND MAKERSPACE SUPPLIES 5/12/2017 2588268044312765/3385451E 100-15110-5021 36.84 OFFICE SUPPLIES AND MAKERSPACE SUPPLIES STAPLES CREDIT PLAN 5/12/2017 258829CC348345 E 100-15110-5021 18.06 AM- BOOKMARK SUPPLIES 5/12/2017 258829CC348348 E 100-15110-5021 17.47 AM- PROGRAM BOOK MARKS TAQUERIA CELAYA 5/10/2017 258777cc348000 E 100-15999-5021 163.00 AP - REFRESHMENTS, FAMILY STEM EVENT 3/25/ THAI SATAY RESTAURANT 5/10/2017 258777CC347770 E 100-15110-5031 41.80 VS- LUNCH MEETING (3) THE GALE GROUP, INC 5/10/2017 25877460483482 E 100-15210-5022 141.75 BOOKS 5/10/2017 25877460488838 E 100-15210-5022 28.53 BOOKS THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 100-15110-5074 651.95 CITYWIDE COPIER CHARGES - APR 2017 Monday, May 15, 2017 Page 16 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco LIBRARY TOYS R US 5/10/2017 258777cc347999 E 100-15430-5020 1.09 KB - OFFICE SUPPLIES TRADER JOE'S 5/10/2017 258777CC347765 E 100-15110-5020 14.39 VS- MEETING AND OFFICE SUPPLIES 5/12/2017 258829CC348341 E 100-15230-5030 44.36 AM- PROGRAM SUPPLIES (40+) USPS 5/5/2017 258659CC347778 E 100-15110-5027 1.61 AT- POSTAGE 5/12/2017 258829CC348239 E 100-15110-5027 26.60 EM- POSTAGE 5/12/2017 258829CC348242 E 100-15110-5027 5.95 EM- POSTAGE VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-15110-5071 123.92 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-15430-5071 0.22 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 Payments issued for LIBRARY $32,769.02 NON-DEPARTMENTAL ABAG PLAN CORPORATION 5/12/2017 258783ABGV23996-1704 E 782-07410-5003 19,559.95 LEGAL FEES 5/12/2017 258783ABGV24288-1704 E 782-07410-5003 4,054.00 LEGAL FEES 5/12/2017 258783ABGV24534-1704 E 782-07410-5003 706.05 LEGAL FEES 5/12/2017 258783ABGV24664-1704 E 782-07410-5003 1,485.54 LEGAL FEES 5/12/2017 258783ABGV25062-1704 E 782-07410-5003 30.00 LEGAL FEES 5/12/2017 258783ABGV25099-1704 E 782-07410-5003 2,500.00 LEGAL FEES AT&T 5/3/2017 2584959391060752 E 781-07210-5071 326.86 PHONE CHARGES 5/3/2017 2584959391060817 E 781-07210-5071 98.55 PHONE CHARGES 5/3/2017 2584959391060821 E 781-07210-5071 299.43 PHONE CHARGES 5/3/2017 2584959391060848 E 781-07210-5071 68.40 PHONE CHARGES 5/3/2017 2584959391060973 E 781-07210-5071 206.71 PHONE CHARGES 5/3/2017 2584969391060753 E 781-07210-5071 3,040.10 PHONE CHARGES 5/3/2017 2584969391060855 E 781-07210-5071 2,300.96 PHONE CHARGES 5/3/2017 2584969391060926 E 781-07210-5071 413.79 PHONE CHARGES 5/3/2017 2584969391060935 E 781-07210-5071 419.66 PHONE CHARGES CALIFORNIA WATER SERVICE 5/10/2017 2586883779544444 E 781-07210-5073 17,150.81 WATER SERVICE CALIFORNIA WATER SERVICE CO 5/10/2017 2586890165444444 E 781-07210-5073 200.83 WATER SERVICE 5/10/2017 2586893194444444 E 781-07210-5073 32.46 WATER SERVICE 5/10/2017 2586893310807997 E 781-07210-5073 34.32 WATER SERVICE 5/10/2017 2586895187444444 E 781-07210-5073 179.47 WATER SERVICE 5/10/2017 2586897733252569 E 781-07210-5073 82.68 WATER SERVICE Monday, May 15, 2017 Page 17 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco NON-DEPARTMENTAL CALIFORNIA WATER SERVICE CO 5/10/2017 2586897807444444 E 781-07210-5073 11.99 WATER SERVICE 5/10/2017 2586899639955148 E 781-07210-5073 34.41 WATER SERVICE COMCAST CABLE COMMUNICATION IN5/3/2017 2585058155 20 044 0045948 E 100-07110-5001 55.76 CITY HALL CONFERENCE ROOMS BUSINESS CABLE IMPACT TELECOM 5/3/2017 258532608565302 E 781-07210-5071 136.29 LD PHONE CHARGES-ACCT 5202925098 PACIFIC GAS & ELECTRIC COMPANY5/10/2017 2587400211654236-2 E 781-07210-5070 19.14 GAS/ELECTRIC SERVICE 5/10/2017 2587405548997000-8 E 781-07210-5070 2,086.61 GAS/ELECTRIC SERVICE 5/10/2017 2587406152070396-0 E 781-07210-5070 40.63 GAS/ELECTRIC SERVICE 5/10/2017 2587408286202617-4 E 781-07210-5070 294.10 GAS/ELECTRIC SERVICE 5/10/2017 2587408923172305-0 E 781-07210-5070 30.12 GAS/ELECTRIC SERVICE 5/10/2017 2587408955325440-3 E 781-07210-5070 51.28 GAS/ELECTRIC SERVICE 5/10/2017 2587408996992104-1 E 781-07210-5070 103.90 GAS/ELECTRIC SERVICE 5/10/2017 2587415616338496-1 E 781-07210-5070 91,659.23 GAS/ELECTRIC SERVICE READYREFRESH 5/3/2017 25855707D0030587265 E 100-07110-5031 25.78 WATER DISPENSER SERVICES MAR-APR 2017 STOMMEL, INC 5/3/2017 25857501131900 E 784-07511-6008 1,137.40 EQUIPMENT FOR NEW FIRE QUINT Payments issued for NON-DEPARTMENTAL $148,877.21 PARKS & RECREATION AIRGAS USA, LLC 5/3/2017 2584889062570012 E 100-17320-5050 118.65 OPERATING SUPPLIES ALERT DOOR SERVICE INC 5/5/2017 25859376272 E 100-17420-5050 300.00 DOOR REPAIRS - FIRE STATION 61 ALLIED IRON CO INC 5/3/2017 258491131571 E 100-17970-5061 53.53 PARKS DIV - OPER SUPP AMAZON MKTPLACE 5/10/2017 258777CC347813 E 100-17210-5020 26.49 GM - DOOR LOCK WRENCHES ARAMARK UNIFORM SERVICES 5/3/2017 258494757953127 E 100-17320-5034 314.21 UNIFORMS FOR PARKS DIV 5/3/2017 258494757965022 E 100-17320-5034 341.04 UNIFORMS FOR PARKS DIV 5/3/2017 258494757977040 E 100-17320-5034 328.38 UNIFORMS FOR PARKS DIV 5/5/2017 258596757929217 E 100-17410-5034 38.85 UNIFORMS FOR FACILTIES DIV 5/5/2017 258596757941129 E 100-17410-5034 38.85 UNIFORMS FOR FACILTIES DIV 5/5/2017 258596757953124 E 100-17410-5034 38.85 UNIFORMS FOR FACILITIES DIV 5/5/2017 258596757965019 E 100-17410-5034 38.85 UNIFORMS FOR FACILITIES DIV AWWA 5/3/2017 258580CC346880 E 100-17310-5061 200.00 DA CC PURCHASE: AWWA CONFERENCE - BRIAN 5/3/2017 258580CC346884 E 100-17310-5061 200.00 DA CC PURCHASE: AWWA CONFERENCE - DONAL BC BASECAMP 5/5/2017 258659CC347817 E 100-17210-5050 10.00 GM - TASK MANAGEMENT SOFTWARE 5/5/2017 258659CC347818 E 100-17210-5050 100.00 GM - TASK MANAGEMENT SOFTWARE Monday, May 15, 2017 Page 18 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PARKS & RECREATION BEST WESTERN GROSVENOR HOTEL 5/5/2017 258659CC347537 E 100-17260-5021 1,816.60 EO - REMAINING BALANCE FOR YOUTH GOV'T DA BROADMOOR LUMBER & PLYWOOD CO 5/3/2017 25849942534 E 100-17320-5050 96.14 PARKS DIV - OPER SUPP 5/3/2017 25849942542 E 100-17320-5050 209.76 PARKS DIV - OPER SUPP 5/3/2017 25849942555 E 100-17320-5050 209.76 PARKS DIV - OPER SUPP CA PARKS & RECREATION SOCIETY 5/5/2017 258659CC344150 E 100-17230-5031 48.00 DS - AQUATICS WORKSHOP - CCP INDUSTRIES, INC. 5/3/2017 258500IN01875083 E 100-17320-5050 39.78 PARKS DIV - SAFETY GEAR CESMARIE WU 5/5/2017 258668969963 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK CINTAS CORPORATION LOC 464 5/3/2017 258501464738685 E 100-17230-5021 196.76 AQUATICS MAINTENANCE SUPPLIES FOR OMP PO CITY MECHANICAL INC 5/3/2017 25850335820 E 100-17230-5051 717.50 HVAC SERVICE (BACKWASH IN DECEMBER) AT O 5/5/2017 25860036425 E 100-17420-5050 466.29 MAGNOLIA CENTER- BOILER REPAIRS COLE SUPPLY COMPANY, INC. 5/5/2017 258602136746-2 E 100-17420-5021 200.60 CITY FAC - CUSTODIAL SUPPLIES 5/5/2017 258602165400-1 E 100-17420-5021 42.04 CITY FAC - CUSTODIAL SUPPLIES 5/5/2017 258602166698 E 100-17420-5021 742.57 CITY FAC - CUSTODIAL SUPPLIES 5/5/2017 258602166698A E 100-17420-5021 1,155.76 CITY FAC - CUSTODIAL SUPPLIES 5/5/2017 258602168944 E 100-17420-5021 1,601.83 CITY FAC - CUSTODIAL SUPPLIES 5/5/2017 258602168944-1 E 100-17420-5021 41.21 CITY FAC - CUSTODIAL SUPPLIES 5/5/2017 258602169750 E 100-17420-5021 697.60 CITY FAC - CUSTODIAL SUPPLIES 5/5/2017 258602170552 E 100-17420-5021 318.55 CITY FAC - CUSTODIAL SUPPLIES 5/5/2017 258602171190 E 100-17420-5021 1,321.82 CITY FAC - CUSTODIAL SUPPLIES COMCAST CABLE COMMUNICATION IN5/3/2017 2585058155 20 044 0216218 E 100-17276-5021 66.41 MONTHLY CABLE BILL FOR MAGNOLIA SENIOR CE 5/5/2017 2586038155 20 044 0252494 E 100-17240-5021 50.36 MONTHLY CABLE BILL FOR TERRABAY RECREATIO CONSTANT CONTACT, INC. 5/10/2017 258777CC347809 E 100-17210-5050 195.00 GM - EMAIL NEWSLETTER SOFTWARE CORNERSTONE HOME DESIGN 5/10/2017 258777CC348164 E 100-17971-5061 311.36 AH CC PURCHASE - CITY FAC OPER SUPP DECORE-ATIVE SPECIALTIES, INC 5/5/2017 258606B770584 E 100-17971-5061 1,517.89 CITY HALL KITCHEN RENOVATION 5/5/2017 258606B772364 E 100-17971-5061 259.16 CITY HALL KITCHEN RENOVATION DEVIL MOUNTAIN NURSERY 5/3/2017 258512765542 E 100-17971-5061 2,567.81 PARKS DIV - PLANT SUPPLIES 5/3/2017 258512768015 E 100-17970-5061 2,205.65 PARKS DIV - PLANT SUPPLIES DIANE WOOD 5/5/2017 258667967662 R 100-17230-35303 72.00 CAN NO LONGER ATTEND AQUATIC CLASSES (2 P ELIZABETH SELPULVEDA 5/5/2017 258646969970 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF WESTBOROUG EWING IRRIGATION PRODUCTS INC 5/3/2017 2585173166795 E 234-17530-5050 570.34 WEST PARK 1 - OPER SUPP 5/3/2017 2585173177404 E 100-17970-5061 1,479.51 PARKS DIV - OPER SUPP FOOD SERVICE PARTNERS OF CA 5/3/2017 258521SSF0157 E 100-17276-5061 2,983.50 SENIOR MEALS FOR THE MONTH OF MARCH 2017 Monday, May 15, 2017 Page 19 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PARKS & RECREATION FOOD SERVICE PARTNERS OF CA 5/10/2017 258710SSF0159 E 100-17276-5061 2,939.03 SENIOR MEALS FOR APRIL 2017 (389 MEALS) FRANK AND GROSSMAN 5/5/2017 258610151356 E 100-17970-5061 38,100.00 APRIL 2017 - MONTHLY LANDSCAPE MAINTENAN HUB INTERNATIONAL INSUR SVCS 5/5/2017 258616HUBAprilIns17 E 100-17210-5004 1,874.32 INS. PAYMENT FOR FACILTY RENTALS FOR APRIL 3 K-119 OF CALIFORNIA 5/3/2017 25853469049 E 100-17320-5050 207.52 PARKS DIV - OPER SUPP KELLY-MOORE PAINT CO INC 5/3/2017 2585351102-00000539325 E 100-17970-5061 133.85 PARKS DIV - PAINT SUPPLIES KRISTINO TEOTICO 5/5/2017 258656967653 R 100-17250-35301 350.00 REFUND OF HALL DAMAGE DEPOSIT LA MORENA RESTAURANT 5/5/2017 258659CC347554 E 100-17250-5021 139.64 MM - RENTAL STAFF MEETING REFRESHMENTS ( 5/5/2017 258659CC347791 E 100-17210-5021 255.81 AD - LUNCH FOR SOFTWARE INTERVIEWS - 18 PE LENIE AGUSTIN 5/3/2017 258487969961 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF WEST. PARK SH LEO TORIO OPTOMETRIC CORP 5/3/2017 2585364/12/17 E 232-17532-5034 50.00 SAFETY GLASSES FOR DONALD LOUIE 5/3/2017 2585364/12/17 E 234-17530-5034 100.00 SAFETY GLASSES FOR DONALD LOUIE 5/3/2017 2585364/12/17 E 231-17531-5034 50.00 SAFETY GLASSES FOR DONALD LOUIE 5/3/2017 2585364/12/17 E 100-17320-5050 67.00 SAFETY GLASSES FOR DONALD LOUIE LIDIAS ITALIAN DELICACIES 5/5/2017 258659CC347776 E 100-17210-5021 220.27 AD - LUNCH FOR SOFTWARE INTERVIEWS - 15 PE LIZ VALENCIA 5/5/2017 258662972608 R 100-17250-35301 300.00 CANCELED HALL EVENT ON MAY 3, 2017 LOWE'S CREDIT SERVICES 5/3/2017 258537902282 E 100-17320-5050 22.07 PARKS DIV - OPER SUPP 5/3/2017 258537902341 E 100-17320-5050 45.90 BRENTWOOD PARK - OPER SUPP 5/3/2017 258537902399 E 100-17320-5050 34.05 PARKS DIV - OPER SUPP 5/3/2017 258537920231 E 100-17320-5050 20.71 PARKS DIV - OPER SUPP 5/5/2017 258623902049 E 100-17970-5061 53.82 PARKS DIV - OPER SUPP 5/5/2017 258623902429 E 100-17320-5050 159.15 PARKS DIV - OPER SUPP 5/5/2017 258623902500 E 100-17420-5050 23.65 MAIN LIBRARY - OPER SUPP 5/5/2017 258623902563 E 100-17420-5050 20.75 MSB - OPER SUPP 5/5/2017 258623902585 E 100-17970-5061 139.09 PARKS DIV - OPER SUPP 5/5/2017 258623902678 E 100-17420-5050 19.72 BRENTWOOD PARK - OPER SUPP 5/5/2017 258623902758 E 100-17420-5050 40.23 BRENTWOOD PARK - OPER SUPP 5/5/2017 258623902762 E 100-17971-5061 112.05 FACILITIES DIV - OPER SUPP 5/5/2017 258623902831 E 100-17320-5050 79.80 PARKS DIV - OPER SUPP 5/5/2017 258623903738 E 100-17971-5061 383.02 CITY FAC - OPER SUPP 5/5/2017 258623995099 E 100-17420-5050 779.50 FIRE STATION 63 - DISHWASHER LYNGSO GARDEN MATERIALS, INC 5/3/2017 258538930639 E 100-17970-5061 781.24 PARKS DIV - OPER SUPP MARICELA GONZALEZ 5/3/2017 258524967652 R 100-17250-35301 700.00 REFUND OF HALL DAMAGE DEPOSIT Monday, May 15, 2017 Page 20 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PARKS & RECREATION MOVIE LICENSING USA 5/3/2017 258544RG 1425841 E 100-17260-5021 1,186.00 2 FILM LICENSES MOVIE NIGHTS JUNE & JULY 201 OTIS ELEVATOR COMPANY 5/5/2017 258633SJ05429417 E 100-17420-5050 5,600.61 ELEVATOR MAINTENANCE @ CITY FACILITIES 5/5/2017 258633SJ17024002 E 100-17420-5050 2,839.50 CITY HALL ELEVATOR MAINTENANCE 5/5/2017 258634SJ20017001 E 100-17420-5050 594.00 CITY HALL ELEVATOR MAINTENANCE PACIFIC DOOR SYSTEMS INC 5/10/2017 258777CC348170 E 100-17420-5050 27.13 AH CC PURCHASE - OMP POOL OPER SUPP PACIFIC SUPERMARKET 5/5/2017 258659CC347815 E 100-17210-5021 17.58 GM - COFFEE SUPPLIES FOR SPECIAL EVENTS PAK N SAVE 5/5/2017 258659CC347814 E 100-17110-5021 33.79 GM - SPECIAL EVENT SUPPLIES PENINSULA SPORTS OFFICIALS 5/3/2017 258550101713 E 100-17240-5001 384.00 UMPIRE FEES FOR SPORTS PROGRAMS RED WING BRANDS OF AMERICAN IN5/5/2017 258640000000011-006/12804E 100-17410-5034 237.49 SAFETY BOOTS FOR FRANK RUYBAL ROCHESTER MIDLAND CORPORATION 5/5/2017 2586421329982 E 100-17420-5021 159.00 CITY FAC - CUSTODIAL SUPP 5/5/2017 2586421329983 E 100-17420-5021 181.71 CITY FAC - CUSTODIAL SUPP ROYAL PIN DONUTS 5/5/2017 258659CC347698 E 100-17275-5031 34.80 KC - CHILDCARE MEETING REFRESHMENTS SAFEWAY STORE 5/5/2017 258659CC347682 E 100-17275-5021 60.04 KC - REFRESHMENTS FOR CHILDCARE MEETING 5/5/2017 258659CC347819 E 100-17210-5050 28.79 GM - KMA WEBINAR REFRESHMENTS FOR 12 PEO 5/10/2017 258777CC 347772 E 100-17310-5020 23.98 MG CC- COFFEE FOR CY FRONT OFFICE SAN MATEO LAWNMOWER INC. 5/3/2017 258562168945 E 100-17340-5050 176.29 TREE MAINTENANCE - OPER SUPP SAVIANO COMPANY INC 5/3/2017 2585637251-03 E 100-17970-5061 375.00 BRENTWOOD PARK RESURFACING SIERRA PACIFIC TURF SUPPLY INC5/10/2017 2587610501394-IN E 100-17240-5021 386.62 CHALKING FOR BASEBALL FIELDS SMART & FINAL STORES LLC 5/5/2017 258659CC347543 E 100-17250-5021 28.33 MM - SUPPLIES FOR BRENTWOOD PARK OPENIN SOUTH CITY LUMBER AND SUPPLY 5/3/2017 258569914881 E 100-17320-5050 23.91 PARKS DIV - OPER SUPP 5/3/2017 258569914899 E 100-17320-5050 8.39 PARKS DIV - OPER SUPP 5/3/2017 258569915026 E 100-17320-5050 68.63 AVALON PARK - OPER SUPP 5/3/2017 258569915144 E 100-17340-5050 91.53 PARKS DIV - OPER SUPP 5/3/2017 258569915230 E 100-17320-5050 12.74 PARKS DIV - OPER SUPP 5/3/2017 258569915471 E 100-17320-5050 32.64 PARKS DIV - OPER SUPP 5/3/2017 258569915472 E 100-17970-5061 28.23 PARKS DIV - OPER SUPP 5/3/2017 258569915649 E 100-17970-5061 325.70 PARKS DIV - OPER SUPP 5/3/2017 258569915743 E 100-17320-5050 8.48 PARKS DIV - OPER SUPP 5/3/2017 258569915796 E 100-17970-5061 172.87 OMP FIELD - OPER SUPP 5/3/2017 258569915815 E 100-17970-5061 11.98 PARADISE VALLEY - OPER SUPP 5/3/2017 258569915820 E 100-17970-5061 4.33 OMP FIELD - OPER SUPP 5/3/2017 258569915861 E 100-17320-5050 659.07 PARKS DIV - OPER SUPP Monday, May 15, 2017 Page 21 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PARKS & RECREATION SOUTH CITY LUMBER AND SUPPLY 5/3/2017 258569915891 E 100-17320-5050 32.64 PARKS DIV - OPER SUPP 5/5/2017 258650914130 E 100-17420-5050 4.16 OMP POOL - OPER SUPP 5/5/2017 258650914132 E 100-17420-5050 6.52 CITY FAC - OPER SUPP 5/5/2017 258650914205 E 100-17420-5050 46.47 WESTBOROUGH PARK - OPER SUPP 5/5/2017 258650914334 E 100-17420-5050 6.33 BRENTWOOD PARK - OPER SUPP 5/5/2017 258650914349 E 100-17420-5050 16.05 WEST ORANGE LIBRARY - OPER SUPP 5/5/2017 258650914417 E 100-17420-5050 60.73 BRENTWOOD PARK - OPER SUPP 5/5/2017 258650914462 E 100-17420-5050 21.84 FIRE STATION 61 - OPER SUPP 5/5/2017 258650914475 E 100-17420-5050 2.29 BRENTWOOD PARK - OPER SUPP 5/5/2017 258650914540 E 100-17420-5050 190.75 CITY FAC - OPER SUPP 5/5/2017 258650914666 E 100-17420-5050 25.11 FIRE STATION 61 - OPER SUPP 5/5/2017 258650914670 E 100-17420-5050 8.61 CITY HALL - OPER SUPP 5/5/2017 258650914683 E 100-17971-5061 45.03 CITY HALL - OPER SUPP 5/5/2017 258650914694 E 100-17420-5050 20.75 CITY FAC - OPER SUPP 5/5/2017 258650914701 E 100-17420-5050 5.45 OMP - OPER SUPP 5/5/2017 258650914702 E 100-17420-5050 17.46 FIRE STATION 61 - OPER SUPP 5/5/2017 258650914802 E 100-17420-5050 13.10 CITY FAC - OPER SUPP 5/5/2017 258650914896 E 100-17420-5050 10.66 CITY HALL - OPER SUPP 5/5/2017 258650914936 E 100-17420-5050 25.03 CITY FAC - OPER SUPP 5/5/2017 258650915056 E 100-17420-5050 35.68 FACILITIES DIV - OPER SUPP 5/5/2017 258650915078 E 100-17420-5050 10.47 CITY FAC - OPER SUPP 5/5/2017 258650915095 E 100-17420-5050 6.37 CORP YARD - OPER SUPP 5/5/2017 258650915127 E 100-17420-5050 17.13 BRENTWOOD PARK - OPER SUPP 5/5/2017 258650915278 E 100-17420-5050 5.12 MSB - OPER SUPP 5/5/2017 258650915335 E 100-17420-5050 24.68 FIRE STATION 61 - OPER SUPP 5/5/2017 258650915628 E 100-17420-5050 2.38 CORP YARD - OPER SUPP 5/5/2017 258650915822 E 100-17420-5050 8.50 FIRE STATION 65 - OPER SUPP 5/5/2017 258650915832 E 100-17420-5050 15.01 CITY HALL - OPER SUPP 5/5/2017 258650915840 E 100-17420-5050 37.20 MSB- OPER SUPP 5/5/2017 258650916016 E 100-17420-5050 6.00 FIRE STATION 63 - OPER SUPP 5/5/2017 258650916072 E 100-17420-5050 23.69 CITY HALL - OPER SUPP 5/5/2017 258650916352 E 100-17420-5050 9.03 CITY FAC - OPER SUPP Monday, May 15, 2017 Page 22 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PARKS & RECREATION SOUTH CITY LUMBER AND SUPPLY 5/5/2017 258650916372 E 100-17420-5050 5.45 CITY HALL - OPER SUPP 5/12/2017 258823K15291 E 100-17420-5050 22.91 CITY FAC - OPER SUPP SPECIALTY'S CAFE & BAKERY 5/5/2017 258659CC347539 E 100-17260-5021 146.99 EO - YGD BREAKFAST FOR 40 STAPLES CREDIT PLAN 5/3/2017 258580CC346886 E 100-17320-5050 33.86 DA CC PURCHASE: PARKS DIV - OPER SUPP 5/3/2017 258580CC346890 E 100-17320-5021 58.49 DA CC PURCHASE: BRENTWOOD PARK RE-OPENI 5/5/2017 258659CC347685 E 100-17275-5031 82.92 KC - CHILCARE OFFICE SUPPLIES 5/10/2017 258777CC347917 E 100-17999-5999 363.92 LA - CHILDCARE PROGRAM SUPPLIES 5/10/2017 258777CC347919 E 100-17275-5021 207.85 LA - WESTBOROUGH PRE-SCHOOL SUPPLIES TARGET 5/5/2017 258659CC347694 E 100-17275-5021 117.12 KC - CHILDCARE PROGRAM SUPPLIES 5/5/2017 258659CC347700 E 100-17275-5021 106.56 KC - CHILCARE SUPPLIES 5/10/2017 258777CC347914 E 100-17999-5999 116.84 LA - CHILDCARE PROGRAM SUPPLIES 5/10/2017 258777CC347916 E 100-17275-5021 145.66 LA - OFFICE SUPPLIES TERMINIX 5/5/2017 258657363851629 E 100-17410-5005 876.00 PEST CONTROL @ CITY FACILITIES THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 100-17276-5074 90.93 CITYWIDE COPIER CHARGES - APR 2017 5/3/2017 258577199120 E 100-17110-5074 1,191.07 CITYWIDE COPIER CHARGES - APR 2017 5/3/2017 258577199120 E 100-17240-5074 34.64 CITYWIDE COPIER CHARGES - APR 2017 VELOX CONSTRUCTION INC. 5/5/2017 2586632645 E 100-17971-5061 10,780.00 CITY HALL SUMP PUMP AND DRAIN VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-17260-5071 53.45 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17110-5071 102.20 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17210-5071 25.35 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17276-5071 93.09 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17250-5071 29.41 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17310-5071 179.57 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17275-5071 62.97 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 231-17531-5071 34.02 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17999-5999 10.02 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17410-5071 135.37 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-17230-5071 25.47 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 WALSCHON FIRE PROTECTION INC 5/5/2017 258665165253.1 E 100-17420-5050 6,123.50 FIRE SPRINKLER SYSTEM QUARTERLY INSPECTION WATER INDUSTRY TRNG SPECIALIST5/3/2017 258580CC346888 E 100-17310-5061 250.00 DA CC PURCHASE: BACKFLOW COURSE - BRIAN B 5/3/2017 258580CC346889 E 100-17310-5061 250.00 DA CC PURCHASE: BACKFLOW COURSE - DONALD WESTERN EXTERMINATOR CO 5/5/2017 2586664968313 E 100-17410-5005 235.50 PEST CONTROL @ MSB Monday, May 15, 2017 Page 23 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PARKS & RECREATION WESTERN EXTERMINATOR CO 5/5/2017 2586664999097 E 100-17410-5005 80.00 PEST CONTROL @ CLC YORK WALLCOVER ROOMATES 5/12/2017 258829CC348172 E 100-17410-5061 18.49 BC CC PURCHASE: CITY FAC OPER SUPP Payments issued for PARKS & RECREATION $109,824.47 POLICE AMAZON MKTPLACE 5/12/2017 258829cc348437 E 100-12110-5045 360.51 RC-COLOR SCANNER - POLICE DEPARTMENT AMERICAN MESSAGING SERVICES 5/5/2017 258595M7175147RE E 100-12410-5071 18.11 PAGER SERVICE - PD & WQCP AUDIOLOGICAL SERVICES OF SF 5/3/2017 25849704/25/17 E 100-12720-5034 173.60 UNIFORM ITEM - EAR PIECE - BOWER CLEARLITE TROPHIES 5/3/2017 25850480166 E 100-12110-5061 341.89 CHIEF'S AWARDS/NAME PLATES COUNTY OF SAN MATEO 5/3/2017 2585071YSS11703 E 100-12720-5002 8,169.17 MESSAGE SWITCH/CLETS ENTENMANN-ROVIN COMPANY 5/3/2017 2585160126354-IN E 100-12110-5020 334.03 PURPLE HEART MEDAL - R. CHON GOLDEN GATE BRIDGE TOLL 5/3/2017 258522I691633532193 E 100-12110-5031 7.50 GGB TOLL INVOICE PENINSULA UNIFORMS & EQUIP INC5/3/2017 258551127491 E 100-12720-5034 408.73 BULLET PROOF VEST - GALINDO 5/3/2017 258551127491 E 100-12999-5999 408.72 BULLET PROOF VEST - GALINDO 5/3/2017 258551130565 E 100-12720-5034 452.30 BULLET PROOF VEST - A. PAPPAS 5/3/2017 258551130565 E 100-12999-5999 452.29 BULLET PROOF VEST - A. PAPPAS 5/3/2017 258551131088 E 100-12720-5034 463.22 BULLET PROOF VEST - VELEZ 5/3/2017 258551131088 E 100-12999-5999 463.23 BULLET PROOF VEST - VELEZ 5/3/2017 258551134007 E 100-12720-5034 451.26 BULLET PROOF VEST - T. PATEA 5/3/2017 258551134007 E 100-12999-5999 451.26 BULLET PROOF VEST - T. PATEA 5/3/2017 258551134087 E 100-12720-5034 451.26 BULLET PROOF VEST - P. RAM 5/3/2017 258551134087 E 100-12999-5999 451.26 BULLET PROOF VEST - P. RAM PET FOOD EXPRESS 5/3/2017 25855204/21/17 BM E 100-12720-5061 180.23 CANINE FOOD - MOLYNEUX READYREFRESH 5/3/2017 25855717D5709746001 E 100-12720-5002 87.38 WATER COOLER RENTAL SAN MATEO COUNTY FORENSIC LAB 5/3/2017 258560CL05096 E 100-12720-5002 3,774.00 LAB FEES SOUTH BAY REGIONAL PUBLIC SAFE5/5/2017 25864905/15-05/19/17 E 100-12720-5033 280.00 FIELD TRAINING OFFICER (2) KOSTA/FINNEGAN SPEEDO CHECK 5/3/2017 2585722230 E 100-12720-5021 760.00 SPEEDOMETER CALIBRATION THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 100-12210-5074 534.35 CITYWIDE COPIER CHARGES - APR 2017 TOWN OF COLMA 5/10/2017 258775JAN 2015-APR 2017 R 100-12410-35404 7,088.92 REFUND OF OVERBILLED POLICE DISPATCH SERVI VERIZON WIRELESS 5/5/2017 2586649784102750 E 100-12410-5071 1,152.34 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 VORTEX INDUSTRIES, INC 5/3/2017 25858445-1132013-1 E 100-12720-5021 410.02 REPAIRS TO ALUMINUM PD DOOR WAVEDIVISION HOLDINGS, LLC 5/3/2017 2585888136 35 051 0095333 E 100-12410-5001 78.72 CABLE INTERNET SERVICES Monday, May 15, 2017 Page 24 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco POLICE Payments issued for POLICE $28,204.30 PUBLIC WORKS AIRGAS USA, LLC 5/3/2017 2584889062191265 E 781-13610-5028 331.21 GARAGE OPER SUPPLIES- 5028 AIRPORT AUTO PARTS INC 5/3/2017 258489359550 E 781-13610-5021 12.62 GARAGE STOCK OPER SUPPLIES & VEH 813 5/3/2017 258489359749 E 781-13610-5021 50.46 GARAGE OPER SUPPLIES & VEH 810 5/3/2017 258489360083 E 781-13610-5021 29.34 GARAGE OPER SUPPLIES- VEH 504 ALL INDUSTRIAL ELECTRIC SUPPLY5/3/2017 2584905161792 E 781-13610-5021 524.40 STREETLIGHTING OPER SUPPLIES 5/3/2017 2584905161796 E 710-13941-5051 223.00 RELAYS FOR PUMP 1&2 INFLUENT 5/3/2017 2584905161797 E 710-13941-5051 314.64 POWER SUPPLY FOR PUMP INFLUENT 5/3/2017 2584905161806 E 100-13460-5021 633.60 STREETLIGHTING OPER SUPPLIES 5/10/2017 2586735162001 E 100-13460-5021 146.77 STREETLIGHTING OPER SUPPLIES ALLDATA CORP 5/10/2017 258777CC 347782 E 781-13610-5001 125.00 DB CC- MONTHLY DATA SERVICE CHARGE FOR GA ALPHA ANALYTICAL LABORATORIES 5/3/2017 2584927042896-MD_SSF E 710-13953-5005 210.00 FY 2016-2017 ANALYTICAL SERVICES 5/5/2017 2585947043116-MD_SSF E 710-13953-5005 58.00 FY 2016-2017 ANALYTICAL SERVICES 5/5/2017 2585947043442-MD_SSF E 710-13953-5005 105.00 FY 2016-2017 ANALYTICAL SERVICES 5/5/2017 2585947043443-MD_SSF E 710-13953-5005 210.00 FY 2016-2017 ANALYTICAL SERVICES 5/12/2017 2587857043441-MD_SSF E 710-13951-5005 80.00 FY 2016-2017 ANALYTICAL SERVICES AMAZON.COM 5/5/2017 258659CC 347637 E 781-13610-5020 7.99 MM CC - PHONE CASE FOR LEAD PHONE 5/5/2017 258659CC 347758 E 710-13310-5061 46.87 MG CC - GIVEAWAY HEMS FOR 2017 SUMMER CA 5/10/2017 258777CC348153 E 710-13951-5021 52.00 BS-LAB SUPPLIES 5/10/2017 258777CC348158 E 710-13951-5021 40.65 BS-LAB SUPPLIES AMERICAN MESSAGING SERVICES 5/5/2017 258595M7175147RE E 710-13910-5071 74.83 PAGER SERVICE - PD & WQCP ARAMARK UNIFORM SERVICES 5/3/2017 258494757941115 E 710-13910-5001 112.90 WEEKLY UNIFORM SERVICE 5/3/2017 258494757941116 E 710-13910-5001 185.60 WEEKLY UNIFORM SERVICE 5/3/2017 258494757953111 E 710-13910-5001 185.60 WEEKLY UNIFORM SERVICE 5/3/2017 258494757953123 E 100-13410-5001 405.85 STREET DIVISION UNIFORMS 5/3/2017 258494757965018 E 100-13410-5001 355.27 STREET DIVISION UNIFORMS 5/3/2017 258494757977036 E 100-13410-5001 466.60 STREET DIVISION UNIFORMS 5/3/2017 258494757977038 E 710-13315-5001 13.95 GARAGE DIVISION UNIFORMS 5/3/2017 258494757977039 E 710-13315-5001 35.95 GARAGE FENDER SEAT COVER & SHOP TOWELS 5/10/2017 258674757988968 E 100-13410-5001 318.35 STREET DIVISION OPER SUPPLIES Monday, May 15, 2017 Page 25 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PUBLIC WORKS ARAMARK UNIFORM SERVICES 5/10/2017 258674757988970 E 710-13315-5001 58.45 GARAGE DIVISION UNIFORMS 5/10/2017 258674757988971 E 710-13315-5001 35.95 GARAGE FENDER SEAT COVERS & SHOP TOWELS BARCLAY 5/12/2017 258829CC348201 E 710-13953-5051 1,293.96 BS-ELECTRICAL COMPONENT BLUE LINE TRANSFER INC 5/10/2017 2586800000568364 E 710-13962-5004 54,073.37 BIOSOLIDS DISPOSAL BROADMOOR LUMBER & PLYWOOD CO 5/12/2017 25878842886 E 100-13420-5021 280.35 SIDEWALK OPER SUPPLIES 5/12/2017 25878842887 E 100-13420-5021 186.89 SIDEWALK OPERATING SUPPLIES CDW GOVERNMENT LLC 5/12/2017 258792HST3274 E 100-13210-5045 2,177.10 MS PROJECT STANDARD 2016 LICENSES (6) - PUBL CITY AUTO SUPPLY 5/3/2017 2585023-416944 E 781-13610-5021 389.01 GARAGE OPER SUPPLIES- VEH 208 5/3/2017 2585023-417105 E 781-13610-5021 52.12 GARAGE OPER SUPPLIES- VEH 219 5/3/2017 2585023-417610 E 781-13610-5021 32.35 GARAGE OPER SUPPLIES VEH 1 5/3/2017 2585023-417612 E 781-13610-5021 16.41 GARAGE OPER SUPPLIES- VEH 207 5/10/2017 2586933-418840 E 781-13610-5021 57.83 GARAGE OPER SUPPLIES- VEH 217 5/10/2017 2586933-419153 E 781-13610-5021 4.58 GARAGE OPER SUPPLIES- VEH 217 CLEARLITE TROPHIES 5/5/2017 258659CC 347755 E 740-13820-5001 59.00 MG CC- NAMEPLATES FOR KAMALA & EUNEJUNE CUES 5/10/2017 258697481097 E 710-13315-5021 1,800.00 SEWER MAINT OPER SUPPLIES CULLIGAN SANTA CLARA 5/5/2017 2586040065523 E 710-13942-5051 196.50 WATER SOFTENER SERVICE CWEA - SANTA CLARA VALLEY SECT5/10/2017 25869805/09/17 E 710-13910-5033 50.00 REG. FEE FOR CWEA SCVS LAB SEMINAR CWEA SPECIALTY CONFERENCES 5/10/2017 258777CC 347722 E 710-13315-5033 415.00 LL CC- CWEA CONFERENCE REGISTRATION FOR L. 5/10/2017 258777CC 347729 E 710-13315-5033 88.00 LL CC- CWEA CERTIFICATION RENEWAL FEES FOR 5/10/2017 258777CC 347730 E 710-13315-5033 172.00 LL CC- CWEA ASSOC. MEMBERSHIP FOR G. MURP 5/10/2017 258777CC 347784 E 740-13820-5033 172.00 DB CC- CWEA ASSOC. MEMBERSHIP FOR T. DONA DEPARTMENT OF TRANSPORTATION 5/3/2017 258511SL170715 E 100-13450-5051 10,014.72 SIGNALS & LIGHTING MAINT JANUARY- MARCH 2 DISH NETWORK 5/10/2017 258777CC348155 E 710-13910-5005 108.02 BS-DISH NETWORK SERVICE DONLEE PUMP COMPANY 5/5/2017 258659CC 347628 E 781-13610-5021 81.66 MM CC - VEH 0858 OPERATING SUPPLIES DUDLEY PERKINS CO 5/3/2017 258514369573 E 781-13610-5001 328.66 GARAGE- VEH 41 INSPECTION & REPAIRS 5/3/2017 258514369865 E 781-13610-5021 168.08 GARAGE OPER SUPPLIES VEH 42 5/10/2017 258701370117 E 781-13610-5021 981.71 GARAGE OPER SUPPLIES- VEH 40 & 44 DYSERT ENVIRONMENTAL INC 5/3/2017 25851512095 E 710-13953-5005 155.00 FY 2016-2017 SAMPLING SERVICES 5/3/2017 25851512096 E 710-13953-5005 400.00 FY 2016-2017 SAMPLING SERVICES 5/3/2017 25851512097 E 710-13953-5005 350.00 FY 2016-2017 SAMPLING SERVICES 5/3/2017 25851512098 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES 5/3/2017 25851512099 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES Monday, May 15, 2017 Page 26 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PUBLIC WORKS DYSERT ENVIRONMENTAL INC 5/3/2017 25851512100 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES 5/3/2017 25851512101 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES 5/3/2017 25851512102 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES 5/3/2017 25851512103 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES 5/3/2017 25851512104 E 710-13953-5005 350.00 FY 2016-2017 SAMPLING SERVICES EDUCATION & TRAINING SVCS, LLC5/12/2017 25879906/05-06/07/17 E 710-13910-5033 549.00 REG. FEE FOR MGMT & SUPERVISORY TRAINING P ERA-A WATERS COMPANY 5/5/2017 258609828574 E 710-13951-5021 290.93 FY 2016-2017 LAB SUPPLIES (STANDARDS)-PO LI 5/5/2017 258609828582 E 710-13951-5021 765.86 FY 2016-2017 LAB SUPPLIES (STANDARDS)-PO LI FASTRAK 5/3/2017 258518T711778802160 E 781-13610-5021 30.00 FASTRAK TOLL EVASION- VEH 0104 5/12/2017 258829CC348199 E 710-13910-5001 25.00 BS-FASTRAK REPLENISHMENT FEDERAL SIGNAL CORPORATION 5/10/2017 2587073458810 E 781-13610-5001 100.00 GARAGE VEHICLE PARTS REPAIRS FLYERS ENERGY LLC 5/3/2017 258520CFS 1405952 E 781-13610-5028 11,387.94 CITY WIDE CARD LOCK FUEL 5/10/2017 25870917-461178 E 781-13610-5028 2,429.81 FS 61 FUEL 5/10/2017 258709CFS1414737 E 781-13610-5028 10,713.97 CITY WIDE CARD LOCK FUEL FULL SOURCE LLC 5/12/2017 258800FS4086349-IN E 710-13315-5034 1,998.99 NEW PW SHIRTS, SWEATSHIRTS, JACKETS 5/12/2017 258800FS4089040-IN E 710-13315-5034 3,896.93 PW HIGH VISIBILITY SAFETY APPAREL (275) GET LIGHTHOUSE, INC. 5/12/2017 258829CC348200 E 710-13910-5002 250.00 BS-LIGHTHOUSE GOALS & ONE-ON-ONE MEETIN GOLDEN STATE CHEMICAL & SUPPLY5/3/2017 258523569633 E 710-13962-5051 3,061.18 OPERATING SUPPLIES 5/5/2017 258612569649 E 710-13910-5021 639.72 OPERATING SUPPLIES 5/10/2017 258712569653 E 710-13910-5021 1,065.52 OPERATING SUPPLIES GRAND AVENUE HARDWARE 5/3/2017 25852515068/2741 E 100-13460-5021 100.47 STREETLIGHTING OPER SUPPLIES GRANITEROCK COMPANY 5/3/2017 2585271024591 E 100-13411-5021 367.34 STREET MAINT OPER SUPPLIES 5/5/2017 2586131025989 E 100-13411-5021 483.98 STREET MAINT OPER SUPPLIES GREGORY JOHNSON 5/12/2017 2588034/25-4/27/17 E 710-13315-5033 24.40 MILEAGE REIMBURSEMENT FOR G. JOHNSON HD ELECTRIC COMPANY 5/10/2017 258777CC 347773 E 100-13450-5021 518.75 RC CC- SIGNALS OPER SUPPLIES HI-TECH EMERGENCY VEHICLE SVC 5/3/2017 258528156920 E 781-13610-5021 80.10 GARAGE OPER SUPPLIES- VEH 508 5/3/2017 258528156950 E 781-13610-5021 15.08 GARAGE OPER SUPPLIES- VEH 506 HOME DEPOT/GECF 5/10/2017 258777CC 347775 E 720-13720-5021 138.13 RC CC- MPG OPER SUPPLIES I PRINT N MAIL 5/3/2017 25853014281 E 710-13310-5061 8,150.00 PRINTING & MAILING OF SEWER RATE NOTICES IDEXX DISTRIBUTION, INC. 5/12/2017 2588013015735512 E 710-13951-5021 232.13 LAB SUPPLIES IMSA CERTIFICATION 5/10/2017 258777CC 347779 E 100-13450-5033 139.74 RC CC- TRAFFIC SIGNAL FIELD TECH LEVEL II STUD IPS GROUP, INC 5/10/2017 25871525042 E 720-13720-5005 2,188.47 SMART PARKING METER CC TRANS. MO. FEE & SE Monday, May 15, 2017 Page 27 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PUBLIC WORKS ITERIS, INC 5/10/2017 25871671490 E 100-13450-5021 218.50 SIGNALS OPER SUPPLIES JACK DOHENY SUPPLIES 5/10/2017 258777CC 347715 E 710-13315-5033 3,900.00 LL CC- PACP/MACP/LACP TRAINING FOR T.BLAKIS K-119 OF CALIFORNIA 5/3/2017 25853469037 E 710-13315-5051 77.95 SEWER MAINT OPER SUPPLIES 5/5/2017 25861869094 E 100-13460-5021 72.20 STREETLIGHTING OPER SUPPLIES 5/12/2017 25880469150 E 100-13450-5021 11.91 OPERATING SUPPLIES- BANNERS KAMAN INDUSTRIAL TECHNOLOGIES 5/12/2017 258805V517109 E 710-13941-5051 21.29 MAINTENANCE SUPPLIES KELLY-MOORE PAINT CO INC 5/12/2017 2588061102-00000541384 E 100-13430-5021 18.99 TRAFFIC MARKINGS OPER SUPPLIES KENNETH NAVARRE 5/3/2017 2585454/11/2017 E 710-13910-5031 340.00 RENEWAL OF MANDATORY OPERATOR CERTIFICA KONECRANES INC 5/5/2017 258622LIV01181940 E 710-13951-5051 1,225.00 QUARTERLY CRANE INSPECTION LINKO TECHNOLOGY INC. 5/12/2017 2588085050 E 710-13953-5002 2,750.00 ANNUAL SOFTWARE MAINTENANCE AND SUPPO LOWE'S CREDIT SERVICES 5/3/2017 258537902551 E 100-13460-5021 59.50 STREETLIGHTING OPER SUPPLIES 5/3/2017 258537902711 E 100-13450-5021 7.95 SIGNALS OPER SUPPLIES 5/5/2017 258623901438 E 710-13315-5021 74.77 SEWER MAINT OPER SUPPLIES 5/5/2017 258623902407 E 710-13315-5021 96.00 SEWER MAINT OPER SUPPLIES 5/5/2017 258623902622 E 100-13440-5021 4.02 STREET MAINTENANCE OPER SUPPLIES 5/5/2017 258659CC 347629 E 781-13610-5021 304.04 MM CC- GARAGE OPERATING SUPPLIES 5/10/2017 258777CC 347743 E 720-13720-5021 17.44 PD CC- PARKING OPER SUPPLIES MAIL STREAM INC. 5/12/2017 258810521512 E 710-13953-5005 438.81 PRINTING/MAIL PROCESSING SERVICES MAXX METALS, INC. 5/12/2017 258812160755 E 740-13820-5021 52.30 STORM MAINT OPER SUPPLIES MCC CONTROL SYSTEMS, LLC 5/5/2017 258626CD99271537 E 710-13951-5051 400.40 CALIBRATION OF FLOWMETERS MCMASTER-CARR SUPPLY CO 5/3/2017 25854126305703 E 710-13951-5051 825.67 MAINTENANCE SUPPLIES 5/10/2017 25872726941461 E 710-13310-5021 51.17 SEWER ADMIN. OPER SUPPLIES 5/12/2017 25881327535720 E 710-13943-5050 174.43 WD-40 FOR MAINTENANCE SHOP 5/12/2017 25881327716822 E 710-13941-5050 333.59 MAINTENANCE SUPPLIES 5/12/2017 25881327737460 E 710-13943-5050 110.46 MAINTENANCE SUPPLIES MEYERS, NAVE, RIBACK 5/10/2017 2587282017030181 E 740-13810-5003 608.50 MAR 2017 CITY ATTNY FEES 405.237 STORM WAT 5/10/2017 2587282017030182 E 710-13910-5003 496.00 MAR 2017 CITY ATTNY FEES 405.238 SEWER SYST MMANC 5/5/2017 258659CC 347638 E 100-13410-5033 75.00 JL CC - MMANC MEMBERSHIP RENEWAL FOR JAN 5/5/2017 258659CC 347643 E 100-13410-5033 20.00 JL CC - J. LOVELL REGISTRATION FOR REGION 1 EV 5/10/2017 258777CC 347771 E 100-13410-5033 210.00 MG CC- WOMEN'S LEADERSHIP SUMMIT 2017 RE MOFFATT & NICHOL 5/3/2017 258542723763 E 100-13210-5005 7,830.00 2016 FEMA MAPS APPEAL: SERVICES RENDERED 0 5/5/2017 258629725302 E 100-13210-5005 1,391.00 2016 FEMA MAPS APPEAL - SERVICES RENDERED Monday, May 15, 2017 Page 28 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PUBLIC WORKS MOSS RUBBER & EQUIPT CORP 5/3/2017 258543519973-001 E 781-13610-5021 86.38 GARAGE STOCK & VEH 317 OPER SUPPLIES 5/5/2017 258630520514-001 E 100-13411-5021 67.02 STREET MAINT OPER SUPPLIES 5/10/2017 258731520406-001 E 710-13315-5021 203.68 SEWER MAINT OPER SUPPLIES 5/12/2017 258816520771-001 E 100-13450-5021 121.96 OPERATING SUPPLIES- BANNERS MY PARKING PERMIT 5/5/2017 258659CC 347753 E 720-13720-5025 257.38 MG CC- JUNE PARKING PERMITS NATIONAL CINEMEDIA, LLC 5/12/2017 258817INV-119767 E 710-13953-5030 808.60 ON SCREEN OUTREACH NELSON YUK 5/12/2017 25883405/09/17 E 710-13910-5033 175.00 REIMB. FOR CWEA INSPECTOR 2 EXAM NICK TALBOT 5/12/2017 2588285-1-2017 E 710-13910-5031 96.40 PARKING AND MILEAGE NSI SOLUTIONS, INC. 5/12/2017 258819342998 E 710-13951-5021 377.00 LAB SUPPLIES NUGGET CASINO RESORT 5/10/2017 258777CC 347787 E 100-13450-5033 68.97 DB CC- HOTEL EXPENSE FOR T.KENT TO ATTEND I 5/10/2017 258777CC 347789 E 100-13450-5033 68.97 DB CC- HOTEL EXPENSE FOR D.BLUMEL TO ATTEN OFFICE DEPOT INC 5/3/2017 258546919479934001 E 710-13910-5021 74.78 OFFICE SUPPLIES 5/5/2017 258631920881133001 E 710-13910-5021 135.87 OFFICE SUPPLIES 5/5/2017 258631921524649001 E 710-13910-5021 56.48 OFFICE SUPPLES/COPIER PAPER 5/10/2017 258736922582266001 E 100-13210-5020 196.63 OFFICE SUPPLIES FOR ENGINEERING 5/10/2017 258736924343532001 E 100-13210-5020 57.99 OFFICE SUPPLIES FOR ENGINEERING 5/10/2017 258736924507106001 E 100-13210-5020 20.09 OFFICE SUPPLIES FOR ENGINEERING OLE'S CARBURETOR & ELEC INC 5/3/2017 258547409475 E 781-13610-5021 94.06 GARAGE OPER SUPPLIES- VEH 7 5/10/2017 258737409627 E 781-13610-5021 64.71 GARAGE OPER SUPPLIES- VEH 610 PARADISE POINT 5/5/2017 258659CC 347673 E 710-13310-5033 17.43 EK CC - FOOD EXPENSE AT LEAGUE OF CA CITIES P 5/5/2017 258659CC 347677 E 710-13310-5033 224.68 EK CC - REMAINING BALANCE FOR ROOM EXPENS PARKING COMPANY OF AMERICA 5/3/2017 258548INVM0010676 E 100-13999-5999 15,285.80 OPERATIONS OF THE SOUTH CITY COMMUNITY S 5/3/2017 258548INVM0010781 E 100-13999-5999 17,329.45 OPERATIONS OF THE SOUTH CITY COMMUNITY S PAUL RUBINO 5/3/2017 25855904/07/17 E 710-13315-5033 59.39 MILEAGE REIMBURSEMENT FOR R. RUBINO PENINSULA BATTERY CO 5/3/2017 258549120833 E 781-13610-5021 246.81 GARAGE OPER SUPPLIES- VEH 2 5/10/2017 258743120950 E 781-13610-5021 99.27 GARAGE OPER SUPPLIES- VEH 902 PETERSON POWER SYSTEMS INC 5/3/2017 2585532412062 E 710-13943-5051 1,047.60 WAUKESHA ENGINE PERIODIC MAINTENANCE 5/5/2017 2586352412421 E 710-13943-5051 4,768.03 WAUKESHA ENGINE PERIODIC MAINTENANCE PETERSON TRUCKS, INC. 5/3/2017 25855469058P E 781-13610-5021 236.04 GARAGE OPER SUPPLIES- VEH 516 POLYDYNE INC 5/5/2017 2586361132579 E 710-13943-5021 14,875.48 FY2016-2017 POLYMER (CLARIFLOC) SUPPLY PRECISION CONCRETE CUTTING 5/3/2017 25855547842 E 100-13970-5061 7,198.13 SIDEWALK IMPROVEMENTS ON GRAND AVENUE PULLTARPS MFG 5/12/2017 258822195119-1 E 740-13820-5021 335.05 STORM MAINT OPER SUPPLIES Monday, May 15, 2017 Page 29 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PUBLIC WORKS R.A. METAL PRODUCTS INC 5/10/2017 2587498337 E 710-13930-5051 55.72 LIFTING BARS RDO EQUIPMENT CO 5/10/2017 258753P66763 E 781-13610-5021 217.28 GARAGE OPER SUPPLIES- VEH 610 ROZZI REPRODUCTION & SUPPLY IN5/10/2017 258756142191 E 710-13315-5021 301.09 SEWER MAINT OPER SUPPLIES SAFETY-KLEEN SYSTEMS INC 5/10/2017 25875773546086 E 710-13943-5051 65.00 PARTS CLEANER SERVICE SAFEWAY STORE 5/10/2017 258777CC 347720 E 740-13820-5061 8.72 LL CC - WATERS FOR SPRING CLEAN UP EVENT 5/10/2017 258777CC 347772 E 100-13410-5020 23.98 MG CC- COFFEE FOR CY FRONT OFFICE SAN MATEO LAWNMOWER INC. 5/3/2017 258562169073 E 781-13610-5001 247.30 GARAGE- VEH 0857 REPAIRS SERRAMONTE FORD INC 5/3/2017 258564576377 E 781-13610-5021 331.97 GARAGE STOCK OPER SUPPLIES 5/3/2017 258564576479 E 781-13610-5021 440.32 GARAGE STOCK OPER SUPPLIES 5/5/2017 258647577370 E 781-13610-5021 28.25 GARAGE STOCK OPER SUPPLIES 5/10/2017 258759577294 E 781-13610-5021 985.59 GARAGE OPER SUPPLIES- VEH 12 5/10/2017 258759577304 E 781-13610-5021 611.95 GARAGE OPER SUPPLIES- VEH 116 5/10/2017 258759578012 E 781-13610-5021 302.21 GARAGE OPER SUPPLIES- VEH 526 5/10/2017 258759578013 E 781-13610-5021 47.88 GARAGE OPER SUPPLIES- VEH 18 SHAPE INCORPORATED 5/3/2017 258566122911 E 710-13941-5051 4,024.77 PUMP PARTS SHIVA AUTO REPAIR 5/3/2017 25856735985 E 781-13610-5001 56.75 GARAGE- SMOG INSPECTION VEH 219 5/3/2017 25856735987 E 781-13610-5001 56.75 GARAGE- SMOG INSPECTION VEH 223 5/10/2017 25876036041 E 781-13610-5001 56.75 GARAGE- VEH 522 SMOG INSPECTION 5/10/2017 25876036047 E 781-13610-5001 56.75 GARAGE- VEH 256 SMOG INSPECTION 5/10/2017 25876036048 E 781-13610-5001 56.75 GARAGE- VEH 118 SMOG INSPECTION SHOE DEPOT INC 5/3/2017 258568132507/1439 E 100-13410-5034 161.48 WORK BOOTS FOR MARTIN QUINTERO SOLUTIONS, INC. HELIO ENERGY MANAGEMEN5/5/2017 258614463 E 710-13910-5005 15,600.00 WEB BASED MONITORING NBSU ANNUAL LICENS SOUTH CITY CAR WASH INC 5/10/2017 2587623010 E 781-13610-5001 493.95 CAR WASH SERVICE FOR CITY VEHICLES FOR THE SOUTH CITY LUMBER AND SUPPLY 5/3/2017 258569915458 E 781-13610-5021 32.76 GARAGE OPER SUPPLIES- VEH 0859 5/3/2017 258569915873 E 710-13943-5050 7.09 MAINTENANCE SUPPLIES 5/3/2017 258569915893 E 710-13315-5021 19.63 SEWER MAINT OPER SUPPLIES 5/3/2017 258569916350 E 100-13460-5021 19.46 ELECTRICAL OPER SUPPLIES 5/3/2017 258569916353 E 100-13460-5021 53.79 STREETLIGHTING OPER SUPPLIES 5/3/2017 258569916396 E 710-13315-5021 58.75 SEWER MAINT OPER SUPPLIES 5/12/2017 258823916152 E 781-13610-5021 19.49 GARAGE STOCK OPER SUPPLIES 5/12/2017 258823916804 E 100-13460-5021 19.64 CITY STREETLIGHT BANNER OPER SUPPLIES SOUTHWEST CONST. & PROPERTY MG5/3/2017 258570Payment 1 E 100-13210-5005 35,387.50 MINOR CONSTRUCTION AGREEMENT FOR COLM Monday, May 15, 2017 Page 30 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PUBLIC WORKS SPARTAN TOOL LLC 5/3/2017 258571545419 E 710-13315-5021 3,081.00 SEWER MAINT OPER SUPPLIES SPECIALTY'S CAFE & BAKERY 5/5/2017 258659CC 347749 E 740-13820-5061 107.63 MG CC- PARTIAL LUNCH FOR REGIONAL PERMIT C 5/5/2017 258659CC 347751 E 740-13820-5021 41.77 MG CC- PARTIAL LUNCH FOR REGIONAL PERMIT C 5/10/2017 258777CC 347760 E 710-13310-5061 121.70 MG CC- LUNCH FOR OYSTER POINT DEVELOPMEN 5/10/2017 258777CC 347768 E 710-13310-5061 8.19 MG CC- ONE ADDITIONAL LUNCH ORDER FOR OY SSP AMERICAN SAN DIEGO AIRPORT5/5/2017 258659CC 347674 E 710-13310-5033 15.30 EK CC - FOOD EXPENSE @ LEAGUE OF CA CITIES P STAPLES CREDIT PLAN 5/10/2017 258777CC 347717 E 710-13315-5021 12.88 SEWER MAINT OPER SUPPLIES 5/10/2017 258777CC 347733 E 710-13310-5020 51.85 LL CC- OFFICE SUPPLIES 5/10/2017 258777CC 347745 E 100-13450-5021 7.64 RC CC- STREETLIGHTING OPER SUPPLIES STARBUCKS 5/10/2017 258777CC-348159 E 740-13810-5021 31.90 BS-EARTH DAY CREEK CLEAN-UP COFFEE FOR VOL STEVEN MACK 5/3/2017 25853904/07/17 E 710-13315-5033 89.88 MILEAGE REIMBURSEMENT FOR S. MACK STEVEN'S BAY AREA DIESEL SER I5/10/2017 25877241920 E 781-13610-5001 897.30 GARAGE- VEH 504 INSPECTION 5/10/2017 25877241950 E 781-13610-5001 150.00 GARAGE- VEH 510 REPAIRS SUTRON CORPORATION 5/5/2017 25865517-642 E 710-13932-5051 4,217.00 OPERATING SUPPLIES 5/5/2017 25865517-642 E 710-13931-5051 2,921.00 OPERATING SUPPLIES SYN-TECH SYSTEMS INC. 5/12/2017 258827137765 E 781-13610-5045 550.00 FUELMASTER SOFTWARE ANNUAL RENEWAL THE SWENSON GROUP, INC. 5/3/2017 258577199120 E 710-13910-5074 192.86 CITYWIDE COPIER CHARGES - APR 2017 5/3/2017 258577199120 E 100-13210-5074 280.42 CITYWIDE COPIER CHARGES - APR 2017 5/3/2017 258577199120 E 710-13310-5074 308.62 CITYWIDE COPIER CHARGES - APR 2017 THOMAS FISH COMPANY 5/3/2017 25857821659 E 710-13951-5021 139.50 BIOASSAY SPECIMEN TINT ON WHEELS 5/5/2017 258659CC 347625 E 781-13610-5001 300.00 MM CC - VEH #124 REPAIRS TRACTION-GENUINE PARTS CO. 5/3/2017 258579853127629 E 781-13610-5021 39.80 GARAGE STOCK OPER SUPPLIES 5/3/2017 258579853127745 E 781-13610-5021 261.00 GARAGE STOCK OPER SUPPLIES 5/3/2017 258579853127917 E 781-13610-5021 4.81 GARAGE STOCK OPER SUPPLIES 5/10/2017 258776853128155 E 781-13610-5021 9.15 GARAGE STOCK OPER SUPPLIES 5/10/2017 258776853128236 E 781-13610-5021 12.96 GARAGE STOCK OPER SUPPLIES TRANSENE COMPANY, INC 5/5/2017 258658145309 E 710-13951-5021 454.05 CHEMICAL SUPPLIES UNITED LABORATORIES 5/12/2017 258830INV189007 E 710-13951-5021 311.32 LAB SUPPLIES UNITED SITE SERVICES OF CA 5/10/2017 258778114-5257798 E 710-13922-5051 104.43 RESTROOM FACILITIES SERVICES (04/29-05/26/17 UNIVAR USA INC 5/3/2017 258581SJ812072 E 710-13964-5021 2,197.51 SODIUM HYPOCHLORITE 5/5/2017 258660SJ811574 E 710-13964-5021 3,890.92 SODIUM BISULFITE 5/12/2017 258831SJ812770 E 710-13944-5021 2,108.27 SODIUM HYPOCHLORITE Monday, May 15, 2017 Page 31 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco PUBLIC WORKS UNIVAR USA INC 5/12/2017 258831SJ812772 E 710-13944-5021 2,106.92 SODIUM HYPOCHLORITE 5/12/2017 258831SJ812907 E 710-13964-5021 4,575.03 SODIUM BISULFITE UPS FREIGHT 5/3/2017 2585820000V52111157 E 710-13951-5051 12.59 OUTGOING FREIGHT CHARGES FOR MET ONE UPS STORE 5/5/2017 258659CC 347622 E 781-13610-5001 21.99 MM CC - SHIPPING OF OPERATING SUPPLIES 5/5/2017 258659CC 347627 E 781-13610-5001 55.99 MM CC - SHIPPING OF GARAGE OPERATING SUPP USA FLEET SOLUTIONS 5/5/2017 25866128001 E 781-13610-5001 92.55 GPS FOR STREET SWEEPERS VERIZON WIRELESS 5/3/2017 2585839784171040 E 720-13720-5045 75.12 MILLER GARAGE MODEM - MONTHLY CHGS 04/ 5/5/2017 2586649780535763 E 710-13961-5045 125.20 WQCP MODEMS - MONTHLY CHGS 5/5/2017 2586649780571233 E 720-13720-5045 75.10 MILLER GARAGE MODEM - MONTHLY CHGS 5/5/2017 2586649784102750 E 100-13210-5071 117.54 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-13220-5071 70.33 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-13410-5071 215.05 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-13430-5071 27.49 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-13450-5071 35.12 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 710-13315-5071 212.13 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 710-13910-5071 315.78 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 781-13610-5071 84.87 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 740-13820-5071 47.79 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 720-13720-5071 26.82 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-13420-5071 12.67 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784102750 E 100-13411-5071 66.12 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2017 5/5/2017 2586649784134106 E 710-13961-5045 125.16 WQCP MODEMS - MONTHLY CHGS 04/2016 VWR INTERNATIONAL LLC 5/3/2017 2585858048352261 E 710-13951-5021 22.82 LAB SUPPLIES 5/3/2017 2585858048383066 E 710-13951-5021 381.13 LAB SUPPLIES W.W. GRAINGER INC. 5/3/2017 2585869421924581 E 100-13460-5021 392.45 STREETLIGHTING OPER SUPPLIES 5/12/2017 2588329434353190 E 710-13943-5050 447.50 TOOLS & CLEANING CHEMICALS FOR SHOP 5/12/2017 2588329434353208 E 710-13315-5021 67.51 SEWER MAINT OPER SUPPLIES WATTCO 5/3/2017 25858747993-1 E 781-13610-5021 535.24 GARAGE STOCK OPER SUPPLIES 5/3/2017 25858748108 E 781-13610-5021 136.89 GARAGE OPER SUPPLIES- VEH 241 WINGFOOT COMMERCIAL TIRE SYSTM5/3/2017 258590184-1078947 E 781-13610-5021 107.37 GARAGE OPER SUPPLIES- VEH 143 Payments issued for PUBLIC WORKS $311,348.88 Monday, May 15, 2017 Page 32 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco BALANCE SHEET 24/7 ROOTER AND PLUMBING 5/10/2017 258670E17-0063 B 270-21703 500.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 113 ACE DRILLING & EXCAVATION 5/5/2017 258592E17-0106 B 270-21703 4,200.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 425 CABLECOM LLC 5/12/2017 258789E14-0050 B 270-21703 5,496.00 ENCROACH DEPOSIT, 200 OYSTER POINT BLVD CAMINO COURT HOMEOWNERS ASSOC 5/12/2017 258791E17-0035 B 270-21703 4,000.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 140 CSG CONSULTANTS INC 5/12/2017 258796B170337 B 270-21707 625.00 342 ALLERTON AVE- GENENTECH SITE SERVICES C DINH ROOFING CO. 5/3/2017 258513B17-0280 B 270-21724 200.00 C & D DEPOSIT REFUND 2405 EMILY LANE HOME DEPOT 5/3/2017 258529B17-0074 B 270-21724 200.00 REIMBURSEMENT OF CANCELLED PERMIT 832 CO 5/3/2017 258529B17-0074 B 280-21706 0.92 REIMBURSEMENT OF CANCELLED PERMIT 832 CO HT CONSTRUCTION 5/5/2017 258615E17-0186 B 270-21703 500.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 410 KAZIKA CONSTRUCTION 5/5/2017 258619E17-0169 B 270-21703 2,000.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 99 NOYA CONCRETE 5/10/2017 258733E17-0219 B 270-21703 1,200.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 222 O'DONOGHUE CONSTRUCTION 5/10/2017 258735E17-0195 B 270-21703 500.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 222 ORO PRO PLUMBING, INC. 5/10/2017 258739E17-0202 B 270-21703 1,200.00 ENCROACH DEPOSIT, 163 NORTHWOOD RESCUE ROOTER 5/5/2017 258641E17-0216 B 270-21703 500.00 ENCROACHMENT PERMIT DEPOSIT REFUND - 30 E SF CROWN ROOFING INC 5/3/2017 258565B15-1791 B 270-21724 200.00 C & D DEPOSIT REFUND 2406 EMILY LANE Payments issued for BALANCE SHEET $21,321.92 CAPITAL IMPROVEMENTS ARCHITECTS MARCY WONG & DONN LOGAN 5/5/2017 2586251612-6 E 510-99999-5999 2,902.25 ON- CALL ARCHITECTURAL SERVICES FOR CITY HA 5/5/2017 2586251612-7 E 510-99999-5999 3,777.25 CITY HALL SECURITY ASSESS-1612-6, 1617-7 BKF ENGINEERS 5/3/2017 25849817030874 E 510-99999-5999 14,551.48 ON CALL CIVIL ENGINEERING SERVICES 5/3/2017 25849817040636 E 510-99999-5999 11,398.05 ON CALL CIVIL ENGINEERING SERVICES CALIFORNIA NEWSPAPER PARTNERS 5/10/2017 2586870001048614 E 510-99999-5999 390.22 CLASSIFIED ADVERTISING IN NEWSPAPER FOR SIG 5/10/2017 2586870001048614 B E 510-99999-5999 845.84 CLASSIFIED ADVERTISING FOR SSF GRAND AVE BL CAROLLO ENGINEERS, PC 5/5/2017 2585980156571 E 710-99999-5999 10,379.00 ON CALL WATER RESOURCES CRANE TRANSPORTATION GROUP 5/3/2017 2585080317C E 510-99999-5999 8,950.00 2040 VOLUME PROJECTIONS FOR EAST OF 101 AR DEA SECURITY SYSTEMS CO INC 5/12/2017 258797C042020171 E 510-99999-5999 2,220.00 COMMERCIAL INSTALLATION/SERVICE-DEA SECU LIGHT STEEL FRAMING DESIGN LLC5/10/2017 2587241178 E 510-99999-5999 2,150.00 LIVE FIRE TRAINING TOWER INSPECTION OFFICE DEPOT INC 5/3/2017 258546920115182001 E 510-99999-5999 322.84 OFFICE SUPPLIES FOR ENGINEERING SERVICE BY MEDALLION 5/5/2017 25864893874 E 510-99999-5999 18,906.00 MSB W' RESTROOM REFRESH SOUTHWEST CONST. & PROPERTY MG5/5/2017 2586512 E 510-99999-5999 6,500.55 CONSTRUCTION, FIRE STATION 64 ROOF GIRDER WILSEY HAM, INC 5/3/2017 25858921321 E 510-99999-5999 7,112.12 ON-CALL CIVIL ENGINEERING SERVICES Monday, May 15, 2017 Page 33 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco CAPITAL IMPROVEMENTS Payments issued for CAPITAL IMPROVEMENTS $90,405.60 DESIGNATED FUND BALANCE CEDRIC MCNICOL 5/5/2017 25862703/24-03/30/17 B 280-27465 200.06 ICC SEMINAR MISC EXPENSES CEDRIC MCNICOL 0 COLUMBIA CAFE 5/10/2017 258777cc348118 B 280-27423 16.00 KB - MEALS, ECO SYSTEM CONFERENCE COSTCO 5/5/2017 258659CC347613 B 280-27402 317.22 JH - NEWSLETTER STAMPS, EASTER EGG HUNT SU 5/5/2017 258659CC347792 B 280-27408 330.85 NC - VOLUNTEER APPRECIATION EVENT (100) 5/12/2017 258829CC348213 B 280-27408 219.69 EM- HACK THE FUTURE FOOD (200) 5/12/2017 258829CC348216 B 280-27408 326.11 EM- HACK THE FUTURE FOOD (200) 5/12/2017 258829CC348237 B 280-27408 123.97 EM - VOLUNTEER APPRECIATION EVENT (125) DOLLAR TREE STORE 5/5/2017 258659CC347790 B 280-27408 39.05 NC- VOLUNTEER APPRECIATION EVENT 5/5/2017 258659CC347802 B 280-27408 13.11 NC- VOLUNTEER APPRECIATION EVENT GOOGLE.COM 5/12/2017 258829CC348387 B 280-27408 177.64 AM- NATIONAL LIBRARY WEEK SUPPLIES (255) GOURMET COFFEE SOLUTIONS INC. 5/10/2017 25871305031704 B 280-27408 333.93 SUPPLIES FOR PUBLIC COFFEE MACHINE HOME DEPOT 5/3/2017 258529B17-0074 B 280-27465 6.00 REIMBURSEMENT OF CANCELLED PERMIT 832 CO KFC/LJS SN FRANCISCO 5/5/2017 258659CC347618 B 280-27402 439.45 JH - KENTUCKY FRIED CHICKEN 55 (LUNCH BOXES) MITCHELL'S ICE CREAM 5/12/2017 258829CC348197 B 280-27408 55.25 NC- VOLUNTEER APPRECIATION EVENT (125) PAK N SAVE 5/5/2017 258659CC347794 B 280-27408 107.78 NC- VOLUNTEER APPRECIATION EVENT (100) SAN MATEO COUNTY TRANSIT DISTR5/3/2017 2585611176596 B 280-27402 395.50 SENIOR REDIWHEELS TRIPS FOR JAN 1, 2017-JAN. 5/3/2017 2585612176696 B 280-27402 509.75 SENIOR REDI-WHEELS FOR FEB. 1, 2017-FEB. 28, 2 TARGET 5/5/2017 258659CC347614 B 280-27402 1,000.00 JH - 50 GIFT CARDS @ $20 -SENIOR VOLUNTEER L TAXI SVC 5/10/2017 258777cc348119 B 280-27423 28.50 KB - STEM ECOSYSTEM CONFERENCE WALGREENS 5/3/2017 258580CC346848 B 280-27414 240.85 SH CC PURCHASE - ART SHOW WINNER GIFT CAR 5/5/2017 258659CC347800 B 280-27408 6.00 NC- VOLUNTEER APPRECIATION EVENT Payments issued for DESIGNATED FUND BALANCE $4,886.71 REFUNDS/REIMBURSEMENTS EMPLOYEE BENEFIT SPECIALISTS 5/10/2017 25870505/05/17 EBS E 783-00000-4342 219,857.03 MAY 2017 HEALTH INSURANCE PREMIUMS W/ PB 5/10/2017 25870505/05/17 EBS E 783-00000-4341 648,506.78 MAY 2017 HEALTH INSURANCE PREMIUMS W/ PB 5/10/2017 25870505/05/17 EBS E 783-00000-4349 29,485.21 MAY 2017 HEALTH INSURANCE PREMIUMS W/ PB HOME DEPOT 5/3/2017 258529B17-0074 R 270-00000-35105 8.00 REIMBURSEMENT OF CANCELLED PERMIT 832 CO 5/3/2017 258529B17-0074 R 270-00000-35101 10.48 REIMBURSEMENT OF CANCELLED PERMIT 832 CO Monday, May 15, 2017 Page 34 of 35 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and5/1/2017 5/14/2017 -City of South San Francisco REFUNDS/REIMBURSEMENTS Payments issued for REFUNDS/REIMBURSEMENTS $897,867.50 TOTAL PAYMENTS FOR PERIOD $2,431,118.17 Monday, May 15, 2017 Page 35 of 35