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Home My WebLink About2017-06-27 e-packet@6:00Tuesday, June 27, 2017 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Special City Council Special Meeting Agenda June 27, 2017Special City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Tuesday, June 27, 2017, at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call to Order. Roll Call. Agenda Review. Public Comments – comments are limited to items on the Special Meeting Agenda. ADMINISTRATIVE BUSINESS Report regarding a resolution approving the South San Francisco Green Infrastructure Plan Workplan in accordance with provision C.3.j of the Municipal Regional Permit. (Sam Bautista, Principal Engineer) 1. Resolution approving the South San Francisco Green Infrastructure Plan Workplan in accordance with provision C.3.j of the Municipal Regional Permit. 1a. Report regarding a resolution authorizing the City Manager to execute a Memorandum of Understanding with the County of San Mateo and City of San Bruno for the Navigable Slough Feasibility Study and approving a $40,000 contribution towards the cost of the study. (Eunejune Kim, Public Works Director/City Engineer) 2. Resolution approving the City Manager to execute a Memorandum of Understanding with the County of San Mateo and City of San Bruno for the Navigable Slough Feasibility Study and approving a $40,000 contribution towards the cost of the study. 2a. Report regarding a resolution approving the South San Francisco Conference Center Authority Fiscal Year 2017-18 budget. (Dean Grubl, South San Francisco Conference Center Executive Director) 3. Resolution approving the South San Francisco Conference Center Authority Fiscal Year 2017-18 budget. 3a. Report regarding a resolution approving a consulting services agreement with AGS GeoSpatial LLC for Geographic Information Systems services for a three-year term in a total amount not to exceed $450,000, and authorizing the City Manager to execute the agreement. (Tony Barrera, Information Technology Manager) 4. Page 2 City of South San Francisco Printed on 7/3/2017 June 27, 2017Special City Council Special Meeting Agenda Resolution approving a consulting services agreement with AGS GeoSpatial LLC for Geographic Information Systems services for a three-year term in a total amount not to exceed $450,000 and authorizing the City Manager to execute agreement. 4a. Report regarding study session considering changes to the Master Fee Schedule. (Richard Lee, Director of Finance) 5. CONSENT CALENDAR Report regarding a resolution approving a purchase agreement with JWC Environmental for the purchase of parts to repair and refurbish sewage grinders at the Water Quality Control Plant’s sewage pump stations for Fiscal Years 2017-18 through 2021-22 in an amount not to exceed $160,000 per Fiscal Year and authorizing the City Manager to execute the agreement on behalf of the City of South San Francisco. (Brian Schumacker, Plant Superintendent) 6. Resolution approving a purchase agreement with JWC Environmental for the purchase of parts to repair and refurbish sewage grinders at the Water Quality Control Plant’s sewage pump stations for Fiscal Years 2017-18 through 2021-22 in an amount not to exceed $160,000 per Fiscal Year and authorizing the City Manager to execute the agreement on behalf of the City of South San Francisco. 6a. Report regarding a resolution approving the reapplication of Redevelopment Agency (RDA) Down Payment Assistance subsidies to be applied towards all Below Market Rate (BMR) properties resold; and authorizing the City Manager to approve the rollover of a $100,000 subsidy related to the resale of a BMR Unit at 2200 Gellert Boulevard, Unit #6103 and execute documents associated with the rollover. (Alex Greenwood, ECD Director) 7. Resolution approving the reapplication of Redevelopment Agency (RDA) Down Payment Assistance subsidies to be applied towards all Below Market Rate (BMR) properties resold; and authorizing the City Manager to approve the rollover of a $100,000 subsidy related to the resale of a BMR Unit at 2200 Gellert Boulevard, Unit #6103 and execute documents associated with the rollover. 7a. Report regarding a resolution approving various purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2017-18; and authorizing the City Manager to execute the necessary agreements. (Brian Schumacker, Water Quality Control Plant Superintendent) 8. Resolution approving purchase agreements for the furnishing bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2017-18; and authorizing the City Manager to execute the necessary agreements. 8a. Page 3 City of South San Francisco Printed on 7/3/2017 June 27, 2017Special City Council Special Meeting Agenda Report regarding a resolution approving the Memorandum of Understanding for the Confidential, Teamsters Local 856 Unit dated July 1, 2017 through June 30, 2020. (LaTanya Bellow, Human Resources Director) 9. Resolution approving the Memorandum of Understanding for the Confidential, Teamsters Local 856 Unit dated July 1, 2017 through June 30, 2020. 9a. Report regarding a resolution approving the Memorandum of Understanding for the South San Francisco Police Association dated July 1, 2017 through June 30, 2022. (LaTanya Bellow, Human Resources Director) 10. Resolution approving the Memorandum of Understanding for the South San Francisco Police Association, dated July 1, 2017 through June 30, 2022. 10a. Report regarding a resolution approving the Memorandum of Understanding for the International Union of Operating Engineers, Local 39 Unit, dated July 1, 2017 through June 30, 2020. (LaTanya Bellow, Human Resources Director) 11. Resolution approving the Memorandum of Understanding for the International Union of Operating Engineers Unit, Local 39 Unit, dated July 1, 2017 through June 30, 2020. 11a. CLOSED SESSION Closed Session: Conference with Labor Negotiators (Pursuant to Government Code §54957.6) Agency Designated Representative: LaTanya Bellow, Human Resources Director Employee Organizations: AFSCME, Local 829, AFL-CIO, Confidential Unit, Teamsters Local 856, International Association of Firefighters, Local 1507, International Union of Operating Engineers Local 39, Mid-management Unit, Teamsters Local 856, South San Francisco Police Association, Public Safety Managers, and Executive Management Unit. 12. Adjournment. Page 4 City of South San Francisco Printed on 7/3/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-498 Agenda Date:6/27/2017 Version:1 Item #:1. Report regarding a resolution approving the South San Francisco Green Infrastructure Plan Workplan in accordance with provision C.3.j of the Municipal Regional Permit.(Sam Bautista, Principal Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the South San Francisco Green Infrastructure Plan Workplan in accordance with requirements of provision C.3.j of the Municipal Regional Permit. BACKGROUND/DISCUSSION The San Francisco Bay Regional Water Quality Control Board’s Municipal Regional Permit (MRP) regulates pollutants in stormwater runoff from municipal storm drain systems throughout San Mateo,Santa Clara,Alameda,and Contra Costa Counties.Provision C.3.j of the MRP requires each jurisdiction subject to the MRP,including City of South San Francisco,to develop a Green Infrastructure Plan that demonstrates how each permittee will gradually shift from traditional “gray”storm drain infrastructure-which channels stormwater runoff directly into receiving waters without treatment-to a more resilient and sustainable storm drain system comprised of “green”infrastructure,which captures,stores and treats stormwater using specially designed landscape systems.In addition to managing runoff in a more sustainable fashion,the Green Infrastructure Plans must be designed to collectively achieve specific reductions in mercury and polychlorinated biphenyls (PCBs)in stormwater runoff by 2020 and 2040,per Provisions C.11 and C.12 in the MRP. The Green Infrastructure Plans must: ·Include a mapping and prioritization mechanism to identify and prioritize both private and public green infrastructure project opportunities; ·Identify locations and timeframes for implementing green infrastructure, including numeric targets for retrofitting impervious areas to achieve mandated pollutant load reductions; ·Utilize a regionally consistent process for tracking and mapping completed projects to ensure progress towards meeting the pollutant load reduction targets; ·Include and/or reference design and construction guidelines and standard specifications and details for green infrastructure to guide and enable the completion of projects; ·Integrate with other planning efforts, including updating other relevant City of South San Francisco plans policies, codes, and ordinances to incorporate green infrastructure for stormwater management to support the implementation of project opportunities; ·Evaluate long-term funding options, including for design, construction, and long-term operations and maintenance, from the City and other sources; ·Incorporate any necessary legal mechanisms to enable implementation of the plan and projects within and by the City of South San Francisco; and ·Include public outreach on development and implementation of the plan. The City of South San Francisco’s Green Infrastructure Plan must be developed and submitted to the San City of South San Francisco Printed on 6/22/2017Page 1 of 2 powered by Legistar™ File #:17-498 Agenda Date:6/27/2017 Version:1 Item #:1. The City of South San Francisco’s Green Infrastructure Plan must be developed and submitted to the San Francisco Bay Regional Water Quality Control Board in September of 2019.In advance of this deadline,City Council must approve a framework for developing the plan by June 30,2017 (please see Attachment 1).The City/County Association of Governments of San Mateo County (C/CAG)and its consultants have worked with its member agencies and City staff members to develop model green infrastructure planning materials, including the attached South San Francisco Green Infrastructure Plan Workplan.The model workplan details the various activities necessary for creating a Green Infrastructure Plan compliant with MRP requirements,and indicates which aspects of the Green Infrastructure Plan will be undertaken by C/CAG and which must be done by City staff. The short term cost to develop a Green Infrastructure Plan is $450,000 over the next three Fiscal Years (FY). The potential long-term costs to retrofit existing urbanized areas with green infrastructure at levels necessary to achieve the required pollutant load reductions may be significant.C/CAG and its consultants are working with member agencies to develop projections of future development patterns in order to estimate how much green infrastructure will be implemented on private sites.Under separate MRP requirements that have mandated since 2005 on-site stormwater management for most new and redevelopment projects.Once these projections are known,projections of additional public green infrastructure that would be needed to meet the mandated pollutant load reductions can be developed.C/CAG anticipates initial estimates of public vs.private green infrastructure needs for both short-and long-term load reduction requirements will be available to its member agencies by the end of FY 2016-17.This information will inform overall development of green infrastructure plans throughout San Mateo County,impact discussions about long-term implementation costs and funding options,and will be discussed in future presentations to the City Council as the City’s Green Infrastructure Plan is developed. FUNDING The total cost of developing the Stormwater Green Infrastructure Plan is estimated to be $450,000.The City Council allocated $200,000 in the FY 2015-16 Capital Improvement Program for Green Infrastructure Planning.In FY 2018-19 and FY 2019-20 staff will request and additional $125,000 each year in funding to complete the work plan by the June 30, 2019 deadline. CONCLUSION Given the MRP requirements,staff recommends the City Council adopt a resolution approving the attached workplan for developing a Green Infrastructure Plan and committing to complete the Green Infrastructure Plan by September 2019. Attachments: Attachment 1: South San Francisco Green Infrastructure Plan Workplan Attachment 2: City Council Green Infrastructure Presentation City of South San Francisco Printed on 6/22/2017Page 2 of 2 powered by Legistar™ South San Francisco Green Infrastructure PlanWorkplan June 2017 The following Workplan provides an annotated outline for the development of South San Francisco’s (City) Green Infrastructure Plan(Plan or GIP). This Workplan will layout the specific tasks that need to be completed in order for the City to complete the preparation of the various components of the Green Infrastructure Plan, and the timeline for their completion bythe deadlines defined within theMunicipal Regional Stormwater NPDES Permit (MRP). Note that the Workplan documentationis to be submittedin the 2017 Annual Report, including documentation that the Workplan was approved by the City’sgoverning body, Mayor, City Manager, or County Manager by June 30. 2017; per Provision C.3.j.i.(5) of the MRP. The City is using the template that has been prepared by the San Mateo Countywide Water Pollution Prevention Program (SMCWPPP) Green Infrastructure Committee.The City hasallocatedresources to supplement the support that SMCWPPP is providing on the City’s behalf. Statement of Purpose The statement of purpose is a minimum requirement for the Workplan per the MRP(Provision C.3.j.i.(1)). This is the City’s statement of purpose for its GIP which could be derived from the GIP purpose that was provided by the Regional Water Quality Control Board, in response to comments on the draft MRP: The Green Infrastructure Plan is intended to describe how the Citywill shift their impervious surfaces and storm drain infrastructure from gray (traditional) to green. That is, the Plan should describe how the City will change over time infrastructure that directs runoff directly into storm drains and receiving waters to green infrastructure that slows runoff by dispersing it to vegetated areas, harvests and uses runoff, promotes infiltration and evapotranspiration, and uses bioretention and other green infrastructure practices to treat stormwater runoff. Therefore, one of the required elements for the Plan is for the Cityto self-determineand establish “targets” for the amount of impervious surface to be retrofitted with green infrastructure. In addition, the introduction to Provision C.3.j states what the Board intendsthe Green Infrastructure Plans to achieve: “The Plan is intended to serve as an implementation guide and reporting tool duringthis and subsequent Permit terms to provide reasonable assurance that urban runoffTMDL wasteload allocations (e.g., for the SanFrancisco Bay mercury and PCBsTMDLs) will be met, and to set goals for reducing, over the long term, the adversewater quality impacts of urbanization and urban runoff on receiving waters. For thisPermit term, the Plan is being required, in part, as an alternative to expanding thedefinition of Regulated Projects prescribed in Provision C.3.b to include all new andredevelopment projects that create or replace 5,000 square feet or more ofimpervious surface areas and road projects that just replace existing imperious surface area. It also provides a mechanism to establish and implement alternative orin-lieu compliance options for Regulated Projectsand to account for and justify Special Projects in accordance with Provision C.3.e. South San Francisco Green Infrastructure Plan Workplan June ???? ? The Plan shall also identify means and methods to prioritize particular areas and projects within each City’s jurisdiction, at appropriate geographic and time scales, for implementation of green infrastructure projects. Further, it shall include means and methods to track the area within the City’s jurisdiction that is treated by green infrastructure controls and the amount of directly connected impervious area. As appropriate, it shall incorporate plans required elsewhere within this Permit, and specifically plans required for the monitoring of and to ensure appropriate reductions in trash, PCBs, mercury, and other pollutants.” ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü Review model Statement of Purpose for GIP Workplan. Prepare model Statement of Purpose language. January 2017 (Completed) Develop Agency Statement of Purpose for GIP Workplan.Finalize model language.February 2017 (Completed) Adopt/approval of final statement of purpose. Support per member agency request. Complete by adoption/approval of member agency Workplan by June 30, 2017. Required Green Infrastructure Plan Elements A. Prioritization and Mapping of Green Infrastructure Potential and Planned Projects This work covers three provisions for the Green Infrastructure Plan as defined in the MRP: Provision C.3.j.i.(2)(a): A mechanism (e.g., SFEI’s GreenPlanIT tool or another tool) to prioritize and map areas for potential and planned projects, both public and private, on a drainage-area-specific basis, for implementation over the following time schedules, which are consistent with the timeframes for assessing load reductions specified in Provisions C.11. and C.12. (i) By 2020; (ii) By 2030; and (iii) By 2040. The mechanism shall include criteria for prioritization (e.g. specific logistical constraints, water quality drivers (e.g. TMDLs), opportunities to treat runoff from private parcels in retrofitted street right-of- way) and outputs (e.g. maps, project lists) that can be incorporated into the City’s long-term planning and capital improvement processes. Provision C.3.j.i. (2)(b): Outputs from the mechanism described above, including, but not limited to, the prioritization criteria, maps, lists, and all other information, as appropriate. Individual project- specific reviews completed using these mechanisms are not required to be submitted with the Plan, but shall be made available upon request. Provision C.3.j.i. (2)(c): Targets for the amount of impervious surface, from public and private projects, within the City’s jurisdiction to be retrofitted over the following time schedules, which are consistent with the timeframes for assessing load reductions specified in Provisions C.11. and C.12. South San Francisco Green Infrastructure Plan Workplan June ???? ? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü Í Work with SMCWPPP to T V T Ü T Ù W for use in mapping, prioritizing, and phasing of potential and planned projects. A.1.1 Provide data for drafting of San Mateo County Stormwater Resources Plan (SRP).Prepare Draft SRP.TASK COMPLETE A.1.2 Support SMCWPPP development of tool during preparation of the Reasonable Assurance Analysis (RAA) to address mercury and PCBs TMDL implementation. Further develop tool through the RAA process. Review data input and results of tool, second half of FY 16-17. A.1.3 Begin using web-based GIS tool1 for on- going tracking of GI implementation and to support MRP annual reporting. Support per member agency request. Tool to be available in second half of FY 16-17 for on-going use. Î M Ù ÙWÙY WÙ ÙW Ù Ú W W ÙWÙ V A.2.1 Review preliminary criteria established as part of the SRP. Prepare draft preliminary criteria.First half of FY 16-17. M Ü Ù T VV Ù W T T W V of GI project opportunities with information needed to perform a prioritization assessment of the opportunities. A.3.1 Review methodology for new and redevelopment land area, and possible refinements to public property and public streets potential for GI Develop methodology and initial land area estimate TASK COMPLETE A.3.2 Review revised estimate of new and redevelopment area, and draft any refinements to property and public streets potential Revise land use estimate TASK COMPLETE A.3.3 Review refined mapping and database developed through the RAA, if needed. Revise mapping and database, if needed. Initial refinement complete in Feb/March 2017. Potential additional refinement finalized by June 2017. 1 As currently planned, this tool would allow for viewing of mapping and data. This tool will be accessible via the internet, and will not require a local GIS platform for City to view GIS layers. South San Francisco Green Infrastructure Plan Workplan June ???? ? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü Ï M U VÙ Ú W W ÙWÙ V consistent with timeframes of required Mercury and PCB load reductions, by 2020, by 2030, and by 2040; building from the work in identifying potential projects W UÙ W W T T WÙ V and W W Ü WV ÙÜ Ù V V H Ü Ù T Ù W Ú WVH W W ÙWW T over the same time schedule. A.4.1 Review volume/sediment capture goals to meet TMDL implementation milestones established through RAA. Draft capture goals.RAA finalized by end of June 2017. M Ù WU Ü WU T X Ù W WÙ WU Ú W W ÙWÙ V U VÙ Ù W ÙWX?V W Ü Ù T ÙW ÙÜ Ü W V T VV V This should include projects that are intended to be implemented following the current permit term; those that are intended to be implemented to achieve the 2030 and 2040 load reduction targets.1 A.5.1 Review draft model methodology.Prepare draft methodology.Review 1st quarter FY 17-18. A.5.2 Review and finalize model methodology.Refine methodology. Review and comment on final draft, early November 2017. Accept final model methodology, December 2017. M T Ù W W Ù W Ö T WÙ Begin 2nd quarter FY 17/18 and complete for inclusion in Annual Report submittal of September 30, 2019 B. Develop process for tracking and mapping completed projects This work covers needs of Provision C.3.j.i.(2)(d) of the MRP: A process for tracking and mapping completed projects, public and private, and making the information publically available. 1 The workplan for completion of prioritized projects, those to be completed by 2020, is included in section F below, related to Provision C.3.j.i.(2)(j) of the MRP. South San Francisco Green Infrastructure Plan Workplan June ???? ? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü B.1 Work with SMCWPPP through GI TAC to identify model methodology for mapping and finalizing database information for projects as they are completed. Develop publicly accessible element of web-based mapping and data tool. July through mid- October 2017. B.2 Identify City-specific department/division responsibilities for mapping and finalizing database information as projects are completed. Support per member agency request. December 2017 and February 2018. B.3 City implement pilot period of mapping and database management. During this period the public “portal” of the web-based mapping and data tool will also be piloted. Support per member agency request. Mid-February thru mid- May 2018. B.6 City refine and implement tracking procedures, defined under Item A above, and SMCWPPP refines the public “portal”. Support per member agency request. Start FY 18-19 and continue through permit term (December 31, 2020). C. Develop overall Green Infrastructure guidelines, standard specifications, and design details This work covers two provisions for the Green Infrastructure Plan as defined in the MRP: Provision C.3.j.i.(2)(e): General guidelines for overall streetscape, and project design and construction so that projects have a unified, complete design that implements the range of functions associated with the projects.…The guidelines should call for the City to coordinate, for example, street improvement projects so that related improvements are constructed simultaneously to minimize conflicts that may impact green infrastructure. Provision C.3.j.i.(2)(f): Standard specifications and, as appropriate, typical design details and related information necessary for the City to incorporate green infrastructure into projects in its jurisdiction. ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü Í Work with SMCWPPP through GI TAC to T Ü T Ó W WX ÙT ÙT Ù VH VW T T V Ù Ù WÙ VH T T VÙ T W Ù VH the San Mateo County Model Green Infrastructure Guidelines and Standards, to implement the range of functions associated with projects, such as: street use for stormwater management and treatment; safe pedestrian travel; use as public space; for bicycle, transit, and vehicle movement; and as locations for urban forestry. These will also include identification of needs and model procedures for coordinated and consistent plan review of private projects, scoping and design for public projects, provisions for public/private implementation and maintenance agreements, and operations and maintenance. C.1.1 Review model guidelines and standards reference documents memorandum. Research reference documents, prepare memorandum. TASK COMPLETE South San Francisco Green Infrastructure Plan Workplan June ???? ? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü C.1.2 Review proposed reorganization of model guidelines and standards approach. Prepare proposed approach.TASK COMPLETE C1.3 Review revised scope and schedule for SMCWPPP preparation of model document Prepare revised scope and schedule TASK COMPLETE C.1.4 Review draft samples of guidelines and standards sections and provide comments to SMCWPPP. Prepare draft samples.TASK COMPLETE C.1.5 Participate in GI TAC workshop to give direction on approach for full model guidelines and standards, refinements to approach, level of detail, etc.based on review sample guidelines and standards Facilitate GI TAC Workshop TASK COMPLETE C.1.6 Review full TAC draft of model guidelines and standards and provide comments to SMCWPPP. Prepare draft model documents.June 2017 (In progress). C.1.7 Approve final comprehensive draft of the model guidelines and standards. Prepare final model documents. November 2017. Î Revise existing guidelines, standard specifications, design details, departmental procedures, etc. as needed given the implementation approach for City. C.2.1 Use web-based platform, provided by SMCWPPP as City resource for revising various guidelines and standards documents.1 Support per member agency request.Nov. 2017 thru Feb.2018. C.2.2 Provide feedback to SMCWPPP regarding utility of web-based resource platform. Revise model documents, as needed.By end of February 2018. C.2.3 Finalize City specific development of guidelines and standards; City may choose to adopt the model guidelines and standards. Support per member agency request. Start mid-May 2018 and finish approval/adoption by September 30, 2019. 1 The concept is to make it a resource that would provide access to the model language documents and to also serve as a clearing house for documents that are prepared by Member Agencies. This would be similar to the “21 Elements: Housing Element Update Kit” website (21elements.com) South San Francisco Green Infrastructure Plan Workplan June ???? ? D. Develop requirements for design of projects to meet hydromodification sizing requirements or other accepted sizing requirements This work covers needs of Provision C.3.j.i.(2)(g) of the MRP: …projects be designed to meet the treatment and hydromodification sizing requirements in Provisions C.3.c. and C.3.d. For street projects not subject to Provision C.3.b.ii. (i.e., non-Regulated Projects), Permittees may collectively propose a single approach with their Green Infrastructure Plans for how to proceed should project constraints preclude fully meeting the C.3.d sizing requirements. ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü D.1 Work through SMCWPPP and its GI TAC to coordinate with the Ó M Ü W ÜÜÙWW ?V Û VÙ U for how to proceed should project constraints preclude fully meeting the C.3.d sizing requirements. D.1.1 Review BASMAA draft recommendations on single approach, not related to hydromodification, through SMCWPPP GI TAC; provide comments to BASMAA and their consultant. Provide GI TAC with comments on BASMAA draft single approach. SMCWPPP review, est. April 2017. TAC review, est. May 2017.(In progress) D.1.2 Review BASMAA draft recommendations on single approach,related to hydromodification, through SMCWPPP GI TAC; provide comments to BASMAA and their consultant. Provide GI TAC with comments on BASMAA draft single approach. SMCWPPP review, est. mid-March thru April 2018. TAC review, est. May 2018. D.1.3 Integrate final single approach from BASMAA into GI Plan. Support per member agency request. Begin in est. August 2018. E. Planning document update,summary of updates,and workplan for future plans This work covers the needs of two provisions of the MRP: Provision C.3.j.i.(2)(h):A summary of the planning documents the City has updated or otherwise modified to appropriately incorporate green infrastructure requirements…City’s expected to complete these modifications as a part of completing the Green Infrastructure Plan, and by not later than the end of the permit term. Provision C.3.j.i.(2)(i): To the extent not addressed above [in (h)],a workplan identifying how the City will ensure that green infrastructure and low impact development measures are appropriately included in future plans (e.g., new or amended versions of the kinds of plans listed above). South San Francisco Green Infrastructure Plan Workplan June ???? ? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü E.1 Work through SMCWPPP through the GI TAC to T Ü T Ù T Ü W T W E.1.1 City provide existing planning documents to SMCWPPP for review. Document and review planning documents. TASK COMPLETE E.1.2 Review draft model plan update materials from SMCWPPP. Prepare model plan update report. TASK COMPLETE E.1.3 Begin utilizing final model planning update materials to revise City-specific documents; see below for further details. Finalize model plan update report. Support per member agency request. June 2017 (In progress). E.2 Ó Û Ü TÙ Ù WÙ V W ÙWX V Ù Ù Ù T Ü WV E.2.1 Make needed modifications to planning documents that are currently being updated or created,for other purposes,during the preparation of development of model language, to the extent feasible. Support per member agency request. Work of priority/in-progress plans can begin in January 2017 using draft model language and complete for inclusion in the GI Plan.1 E.2.2 Draft modifications or updates to each existing planning document, needing this effort, to appropriately incorporate green infrastructure requirements. Support per member agency request. Start in June 2017 and complete with enough time to allow for public review and approval/adoption process. E.2.3 Take modified or updated planning documents through necessary public review and approval/adoption processes; see below related to future planning documents. Support per member agency request. Begin in Fall 2017 (or sooner) and complete prior to end of the permit term (December 31, 2020). 1 GI Plan is to be completed by June 30, 2019 and submitted as part of 2019 Annual Report by September 30, 2019, and the end of the permit term is December 31, 2020. South San Francisco Green Infrastructure Plan Workplan June ???? ? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü E.3 M V ÜÜ X Ù T Ü WV WU W U T W T Ü TÙ Ù T to incorporate green infrastructure requirements and improvements. E.3.1 Draft summary of modifications made to planning documents as they move through the approval/adoption process, and integrate into Green Infrastructure Plan. Support per member agency request. Begin during or before FY 17-18 and complete “these modifications as a part of completing the Green Infrastructure Plan, and by not later than the end of the permit term”.12 E.4 M Û Ù Ù W WÙ W Ù W Ù VW W Ù Ü WV Ù W Ù T Ü WV E.4.1 Work with SMCWPPP through the GI TAC to develop model language for appropriate policies and/or procedures to ensure language is integrated into future documents. Develop Model Language. TASK COMPLETE E.4.2 Draft City-specific policies and/or procedures. Support per member agency request. Start in June 2017 and complete with enough time to allow for public review and approval/adoption process. E.4.3 Take City-specific policies and/or procedures through necessary public review and approval/adoption processes. Support per member agency request. Begin in Fall 2017 (or sooner)and complete for inclusion in the GI Plan.2 E.4.4 Summarize City-specific policies and/or procedures and their approval/adoption in City’s GI Plan. Support per member agency request. Begin in Fall 2017 (or sooner) and complete for inclusion in the GI Plan.2 F. Workplan for completion of prioritized projects This work covers needs of Provision C.3.j.i.(2)(j) of the MRP: A workplan to complete prioritized projects identified as part of a Provision C.3.e Alternative Compliance program or part of Provision C.3.j Early Implementation. 1 Provision C.3.j.i.(2)(h) of the MRP, page 46. 2 GI Plan is to be completed by June 30, 2019 and submitted as part of 2019 Annual Report by September 30, 2019, and the end of the permit term is December 31, 2020. South San Francisco Green Infrastructure Plan Workplan June ???? ?? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü Í M W ÜÙ T Ó PÖÖÖ V W W Ü Ü Ù V WUÙV W VÛ F.1.1 Discussions at GI TAC regarding potential for support and definition of scope, if needed. Prepare for and facilitate GI TAC discussions. TASK COMPLETE Î Ö WÙ ÙWX V Ù Ù Û W Ü W Ù ÙWÙY T Ú WV F.2.1 Develop and integrate into GI Plan for adoption.To be determined. Begin during FY 17-18 and complete for inclusion in the GI Plan.1 G. Evaluation of Funding Options This work covers needs of Provision C.3.j.i.(2)(k) of the MRP: An evaluation of prioritized project funding options, including, but not limited to: Alternative Compliance funds; grant monies, including transportation project grants from federal, State, and local agencies; existing City resources; new tax or other levies; and other sources of funds. ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü G.1 M W ÜÙ T Ó PÖÖÖ V W W Ü Ü Ù V WUÙV W VÛ G.1.1 Discussions with GI TAC regarding potential for support and definition of scope. Prepare for and facilitate GI TAC discussions. Discuss with TAC during February and May 2017 TAC Meetings. G.1.2 Begin efforts on this work item.To be determined.Begin during FY 17-18. G.2 Ö WÙ ÙWX V Ù Ù WÙ TÙ WÙ V Ù VÙ Ù U ÙWX?V VW W Ö G.2.1 Develop and integrate into GI Plan for adoption. Support per member agency request. Begin during FY 17-18 and complete for inclusion in the GI Plan.2 1 GI Plan is to be completed by June 30, 2019 and submitted as part of 2019 Annual Report by September 30, 2019, and the end of the permit term is December 31, 2020. 2 GI Plan is to be completed by June 30, 2019 and submitted as part of 2019 Annual Report by September 30, 2019, and the end of the permit term is December 31, 2020. South San Francisco Green Infrastructure Plan Workplan June ???? ?? H. Adopt other policies, ordinances, and/or other legal mechanisms to ensure Green Infrastructure Plan implementation This work covers the needs of Provision C.3.j.i.(3) of the MRP: (3) Adopt policies, ordinances, and/or other appropriate legal mechanisms to ensure implementation of the Green Infrastructure Plan in accordance with the requirements of this provision. ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü H.1 M W ÜÙ T Ó PÖÖÖ V W W Ü Ü Ù V WUÙV W VÛ H.1.1 Discussions with GI TAC regarding potential for support and definition of scope. Prepare for and facilitate GI TAC discussions. Discuss with TAC during January 2017 and May 2017 TAC Meeting. H.1.2 Begin implementing SMCWPPP support on this work item.To be determined. During FY 17-18 in coordination with development of draft model planning update materials. H.2 Ö WÙ T T WÙ ÙWX V Ù Ù Ù Ù VH TÙ VH TI WU Ü U ÙVÜV W V VW W Ö ÙÜ Ü W WÙ H.2.1 Develop and integrate into GI Plan for adoption. Support per member agency request. Begin during FY 17-18 and complete for inclusion in the GI Plan.1 I. Conduct outreach and education with public, staff, and elected officials This work covers the needs of Provision C.3.j.i.(4) of the MRP: (4) Conduct outreach and education in accordance with the following: (a)Conduct public outreach on the requirements of this provision, including outreach coordinated with adoption or revision of standard specifications and planning documents, and with the initiation and planning of infrastructure projects. Such outreach shall include general outreach and targeted outreach to and training for professionals involved in infrastructure planning and design. (b)Train appropriate staff, including planning, engineering, public works maintenance, finance, fire/life safety, and management staff on the requirements of this provision and methods of implementation. (c)Educate appropriate City elected officials (e.g., mayors, city council members, county supervisors, district board members) on the requirements of this provision and methods of implementation. 1 GI Plan is to be completed by June 30, 2019 and submitted as part of 2019 Annual Report by September 30, 2019, and the end of the permit term is December 31, 2020. South San Francisco Green Infrastructure Plan Workplan June ???? ?? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü I.1 T W Ù W U WU U WU WV Ù T Ù T Ù WU Ù Q Ö Ù NT WÙ T Õ W U W W Ù Ö I.1.1 Review and finalize the Five-Year Public Education and Outreach Strategic Plan. Prepare draft and final strategic plan. Begin in 3rd quarter of FY 16/17. I.1.2 Implement the Five-Year Public Education and Outreach Strategic Plan as a coordinated SMCWPPP and City effort. On-going support of member agency efforts. Implementation of countywide efforts. Currently and throughout the permit period. I.2 M W ÜÙ V Ó PÖÖÖ WV Ù V WÙ W Ù Ù ÙWX VW H T ÙÜ Ü W V W I.2.1 Discussions with GI TAC regarding potential for support and definition of scope. Prepare for and facilitate GI TAC discussions. Discuss with TAC during May 2017 TAC Meetings. I.2.2 Implement support of training of City staff. On-going support of member agency efforts. Implementation of countywide efforts. Begin in 4th quarter of FY 16-17. M W ÜÙ V Ó PÖÖÖ WV Ù V WÙ T WÙ ÙWX W T Ù Ù VH T ÙÜ Ü W V W I.3.1 Discussions with GI TAC regarding potential for support and definition of scope. Prepare for and facilitate GI TAC discussions. Discuss with TAC during May 2017 TAC Meetings. I.3.2 Implement support of education of City elected officials. On-going support of member agency efforts. Implementation of countywide efforts. Begin in 4th quarter of FY 16-17. J. Report on Green Infrastructure Planning Efforts This work covers the needs of Provision C.3.j.i.(5) of the MRP: (5) Report on Green Infrastructure Planning; and several other provisions and related GIP Workplan elements discussed earlier in this outline. South San Francisco Green Infrastructure Plan Workplan June ???? ?? ÙWX Ø VÛ Ó PÖÖÖ W ØÙÜ Ü J.1 City shall submit documentation in the 2017 Annual Report that its framework or workplan for development of its Green Infrastructure Plan was approved by its governing body, Mayor, City Manager, or County Manager. Support per member agency request. Complete GIP Workplans by June 30, 2017 and submit as part of 2017 Annual Report by September 30, 2017. J.2 City shall submit its completed Green Infrastructure Plan with the 2019 Annual Report. Support per member agency request. Complete by June 30, 2019, and submit by September 30, 2019 as part of 2019 Annual Report. J.3 City shall submit documentation of its legal mechanisms to ensure implementation of its Green Infrastructure Plan with the 2019 Annual Report. [related to Provision C.3.j.i.(3), see section H above.] Support per member agency request. Complete by June 30, 2019, and submit as part of 2019 Annual Report by September 30, 2019. J.4 City shall submit a summary of its outreach and education efforts in each Annual Report. Support per member agency request. Complete and submit by September 30th of each permit term year: 2016 through 2020. So u t h Sa n Fr a n c i s c o Ci t y Co u n c i l Br i e f i n g Gr e e n In f r a s t r u c t u r e Fr a m e w o r k to De v e l o p Ci t y Gr e e n In f r a s t r u c t u r e Pl a n by 20 1 9 Wh a t is Gr e e n In f r a s t r u c t u r e ? Gr e y tr a d i t i o n a l Gr e e n ! Ty p e s of Gr e e n In f r a s t r u c t u r e • Cu r b ex t e n s i o n • De t e n t i o n • Re u s e • St r e e t Pl a n t e r • Ra i n Ga r d e n s • Pe r v i o u s pa v e m e n t • Bi o r e t e n t i o n • Al l e y re t r o f i t s • Co m p l e t e st r e e t s Sa n Ma t e o Co u n t y w i d e St o r m w a t e r R e s o u r c e Plan GI Co n c e p t De s i g n –G r a n d Av e n u e Sa n Ma t e o Co u n t y w i d e St o r m w a t e r R e s o u r c e Plan GI Co n c e p t De s i g n –O r a n g e Pa r k City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-502 Agenda Date:6/27/2017 Version:1 Item #:1a. Resolution approving the South San Francisco Green Infrastructure Plan Workplan in accordance with provision C.3.j of the Municipal Regional Permit. WHEREAS,the San Francisco Bay Regional Water Quality Control Board’s Municipal Regional Permit (“MRP”)regulates stormwater discharges from municipal storm drain systems throughout San Mateo County, including the City of South San Francisco; and WHEREAS,Provision C.3.j of the MRP requires each permittee to develop a Green Infrastructure Plan that demonstrates how permittees will gradually shift from traditional “gray”storm drain infrastructure,which channels polluted runoff directly into receiving waters without treatment,to a more resilient and sustainable storm drain system comprised of “green” infrastructure, which captures, stores and treats stormwater; and WHEREAS,the MRP also requires that Green Infrastructure Plans be collectively designed to achieve specific reductions in mercury and polychlorinated biphenyls (PCBs) within specific time horizons; and WHEREAS,all permittees under the MRP are required to approve by June 30,2017 a Green Infrastructure Plan Workplan; and WHEREAS,the City/County Association of Governments of San Mateo County (C/CAG)has been working with its member agencies,including the City of South San Francisco to develop model green infrastructure planning documents, including a model workplan; and WHEREAS,the South San Francisco Green Infrastructure Plan Workplan details the required tasks to develop a Green Infrastructure Plan compliant with MRP requirements,including those aspects that will be implemented by C/CAG and those by local agencies; and WHEREAS, the City of South San Francisco is committed to complying with requirements of the MRP; and WHEREAS,it is the intent of the City of South San Francisco to allocate sufficient resources to ensure timely development of a Green Infrastructure Plan in accordance with MRP requirements; and WHEREAS,the cost to develop a Green Infrastructure Plan is estimated to be $450,000 over three fiscal years; and WHEREAS,the Fiscal Year (FY)2015-16 Capital Improvement Program allocated $200,000 for green infrastructure planning; and WHEREAS,remaining funds for the development of the Green Infrastructure Plan will be requested in FY City of South San Francisco Printed on 7/3/2017Page 1 of 2 powered by Legistar™ File #:17-502 Agenda Date:6/27/2017 Version:1 Item #:1a. WHEREAS,remaining funds for the development of the Green Infrastructure Plan will be requested in FY 2018-19 and FY 2019-20. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council of the City of South San Francisco,hereby approves the South San Francisco Green Infrastructure Plan Workplan and commits to completing the Green Infrastructure Plan by September 2019. ***** City of South San Francisco Printed on 7/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-505 Agenda Date:6/27/2017 Version:1 Item #:2. Report regarding a resolution authorizing the City Manager to execute a Memorandum of Understanding with the County of San Mateo and City of San Bruno for the Navigable Slough Feasibility Study and approving a $40,000 contribution towards the cost of the study.(Eunejune Kim, Public Works Director/City Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a Memorandum of Understanding with the County of San Mateo and City of San Bruno for the Navigable Slough Feasibility Study and approving a $40,000 contribution towards the cost of the study. BACKGROUND In August 2015,the San Francisco International Airport (SFO)completed the San Bruno Creek/Colma Creek Resiliency Study that assessed the vulnerability of SFO and its neighbors to flooding from sea level rise and storms along the San Francisco Bay (Bay)shoreline northwest of the airport where San Bruno Creek and Colma Creek meet the Bay and developed conceptual adaptations.The vulnerability assessment followed the guidelines set forth in the California Climate Adaptation Planning Guide,considered a range of Sea Level Rise (SLR)scenarios for years 2050 and 2100,and built off the lessons learned from the San Francisco Bay Conservation and Development Commission’s (BCDC)Adapting to Rising Tides (ART)project.The work included gathering hydrology and hydraulics data for both creeks,conducting engineering analysis to determine flood and storm risks,developing an existing condition assessment to identify constraints,performing hydrologic model and developing alternative flood protection system improvements to address the identified deficiencies. Both the Colma Creek and San Bruno Creek systems have various locations that are vulnerable to SLR.At Colma Creek,the floodwall and the top of bank elevations upstream of Highway 101,Highway 101 to Utah Avenue,downstream of Utah Avenue to the Creek mouth and navigable slough are susceptible to the changes in SLR elevations.At San Bruno Creek,the tide gate structure,Belle Air Neighborhood,San Bruno’s 7th Avenue and Walnut Avenue Neighborhood and SFO long-term parking lot are all affected by SLR.The study identified adaptation and mitigation strategies for locations that are vulnerable to SLR.Some of the conceptual adaptation measures include construction of floodwalls,deepening the channel,surface detention and improvements to the navigable slough. The navigable slough,located in South San Francisco,is an unimproved earthen channel that drains a small area of the City of South San Francisco.It is a tributary to Colma Creek and passes under Highway 101 and South Airport Boulevard in concrete box culverts.In addition to being vulnerable to SLR,the slough was identified as one of the potential flooding sources in the Federal Emergency Management Agency (FEMA) Preliminary Flood Insurance Rate Maps that were originally issued in 2014.FEMA’s flood map,as it is currently proposed, includes most of the properties within the Belle Air neighborhood. In early 2015,the City contracted with the engineering firm Moffatt &Nichol (M&N)to complete a two- dimensional (2D)hydraulic analysis.This detailed hydraulic analysis was intended to determine whether the extent of the flooding could be reduced in comparison to the FEMA maps.The result of M&N evaluation concluded that when tidal time is factored into the analysis,the flooding area was significantly smaller thanCity of South San Francisco Printed on 6/23/2017Page 1 of 3 powered by Legistar™ File #:17-505 Agenda Date:6/27/2017 Version:1 Item #:2. concluded that when tidal time is factored into the analysis,the flooding area was significantly smaller than FEMA’s steady state model in the Belle Air neighborhood.One area that remained comparable with FEMA’s preliminary map is the San Bruno neighborhood located near the vicinity of 7th Avenue and Walnut Avenue. The potential flooding there is the result of the flood water leaving the navigable slough in South San Francisco and traveling down Shaw Road towards 7th Avenue in San Bruno due to deficient elevation of the south bank of the slough.The jurisdiction limit between cities of South San Francisco and San Bruno is at the north end of 7th Avenue just north of the I-380 overpass. The Navigable Slough Feasibility Study (Study)is being proposed for evaluation as the result of both the 2015 SFO SLR Study and M&N technical analysis which indicate insufficient top of bank elevation,making it vulnerable to future SLR and is the source of flooding under FEMA’s new flood maps.The Study will be managed by the County of San Mateo with support from cities of South San Francisco and San Bruno.The work will focus primarily on assessment of the slough to determine whether the installation of a tidegate or flapgate on the existing concrete box culvert that passes underneath South Airport Boulevard is feasible. Feasibility will be assessed in terms of flood control aspects,evaluation of potential habitat impacts,and establishment for regulatory approval required as part of California Environmental Quality Act (CEQA). DISCUSSION The County of San Mateo requested proposals from professional engineering firms to provide technical assistance for the Navigable Slough Feasibility Study.The Study will enable the County to determine whether to pursue construction and certification/accreditation of a new tidegate or flapgate structure at the navigable slough. The scope of work for the Study includes the following: •Obtain information on existing box culvert structures,conduct field visits and identify any special habitat species within the area; •Identify design criteria that will enable the design of the structure to meet FEMA certification requirements -the evaluation will include meeting FEMA design criteria for minimum freeboard, embankment protection, embankment and foundation stability and Operation & Maintenance plans; •Verify the overall benefit of the new tidegate structure by evaluating its function under consideration of projected SLR scenarios; •Develop concept level solution for the tidegate structure,material types,operations,dimensions and opening size of culverts,and connections to the adjoining embankment and overhead bridge structure; and •Summarize conclusions and findings of the Study and provide recommendations for next steps. Completion of the Study would benefit City of South San Francisco and City of San Bruno by identifying a feasible way to mitigate flood risk in most of the commercial flood hazard areas along Shaw Road and San Bruno properties within the 7th Avenue and Walnut Avenue neighborhood through utilization of a tidegate or flapgate.The Study will be completed within 12 weeks following the County’s issuance of a notice to proceed. The next phase of work after the Study is to complete the design and subsequently construction of the facility. The County will likely pursue grant opportunities for construction. FUNDING The County of San Mateo will procure a contract with the qualified engineering firm and manage the Navigable Slough Feasibility Study.The Memorandum of Understanding is being requested by the County for the cost of shared services between the County of San Mateo and cities of South San Francisco and San Bruno.The $40,000 contribution per agency will be used to perform the Study and initiate the environmental permitting discussions with the regulatory agencies.Budget was set aside in the Engineering Division Fiscal Year 2016-17 budget for the study and design of the tidegate or flapgate at the navigable slough.The City of San Bruno City City of South San Francisco Printed on 6/23/2017Page 2 of 3 powered by Legistar™ File #:17-505 Agenda Date:6/27/2017 Version:1 Item #:2. budget for the study and design of the tidegate or flapgate at the navigable slough.The City of San Bruno City Council approved a resolution to enter into the Memorandum of Understanding at their council meeting of May 9, 2017. Cost for subsequent work after the completion of the Study is unknown at this moment.Staff will bring to City Council any future funding requests. CONCLUSION Approval of the associated resolution will authorize the City Manager to execute the Memorandum of Understanding with the County of San Mateo and City of San Bruno on behalf of the City and commit the City’s $40,000 to fund the Study. Attachment:Project Location Map City of South San Francisco Printed on 6/23/2017Page 3 of 3 powered by Legistar™ At t a c h m e n t 1 – P r o j e c t L o c a t i o n M a p Na v i g a b l e S l o u g h City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-506 Agenda Date:6/27/2017 Version:1 Item #:2a. Resolution approving the City Manager to execute a Memorandum of Understanding with the County of San Mateo and City of San Bruno for the Navigable Slough Feasibility Study and approving a $40,000 contribution towards the cost of the study. WHEREAS,in August 2015,the San Francisco International Airport (“SFO”)completed the San Bruno Creek/Colma Creek Resiliency Study (“Resiliency Study”)that assessed the vulnerability of SFO and its neighbors to flooding from sea level rise and storms along the Bay shoreline northwest of the airport where San Bruno Creek and Colma Creek meet the Bay and to develop conceptual adaptations; and WHEREAS,the work included gathering hydrology and hydraulics data for both creeks,conducting engineering analysis to determine flood and storm risks,developing an existing condition assessment to identify constraints,performing hydrologic model and developing alternative flood protection system improvements to address the identified deficiencies; and WHEREAS,both the Colma Creek and San Bruno Creek system have various locations that are vulnerable to Sea Level Rise (“SLR”); and WHEREAS,the Resiliency Study identified adaptation and mitigation strategies for locations that are vulnerable to SLR which includes construction of floodwalls,deepening the channel,surface detention and improvements to the navigable slough; and WHEREAS,the Navigable Slough Feasibility Study (“Study”)will focus primarily on the assessment of the slough to determine whether the installation of a tidegate or flapgate on the existing concrete box culvert that passes underneath South Airport Boulevard is feasible in terms of flood control aspects,evaluate potential habitat impacts,and establish needs for regulatory approval required as part of California Environmental Quality Act (CEQA); and WHEREAS,the completion of the Study would benefit most of the commercial flood hazard areas in South San Francisco along Shaw Road as the construction of the tidegate or flapgate,if achievable,would potentially eliminate the requirement to purchase flood insurance; and WHEREAS,the Study will be managed by the County of San Mateo with support from Cities of South San Francisco and San Bruno; and WHEREAS,a Memorandum of Understanding is being requested by the County for the cost of shared services between the County and Cities of South San Francisco and San Bruno; and WHEREAS,a $40,000 contribution per agency will be used to perform the Study and initiate the environmental permitting discussions with the regulatory agencies; and City of South San Francisco Printed on 7/3/2017Page 1 of 2 powered by Legistar™ File #:17-506 Agenda Date:6/27/2017 Version:1 Item #:2a. WHEREAS,there are sufficient funds in the Engineering Division Fiscal Year 2016-17 budget to cover the $40,000 contribution. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby approves a Memorandum of Understanding,attached as Exhibit A,with the County of San Mateo and City of San Bruno for the Navigable Slough Feasibility Study. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute a Memorandum of Understanding with the County of San Mateo and City of San Bruno for the Navigable Slough Feasibility Study,and make minor modifications to the Memorandum of Understanding,subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other action consistent with the intent of this resolution. ***** City of South San Francisco Printed on 7/3/2017Page 2 of 2 powered by Legistar™ 1 SB_SSF_CSM_MOU_04102017_FinalDraftv3 MEMORANDUM OF UNDERSTANDING Between the CITYOF SOUTH SAN FRANCISCO, CITY OF SAN BRUNO, And SAN MATEO COUNTY (CONTRIBUTION TO NAVIGABLE SLOUGH FEASIBILITYSTUDY) This Memorandum of Understanding (“MOU”),is made and entered into this ___ day of _____, 2017by and between the City of South San Franciscoand City of San Bruno (“Cities”), municipal corporations of the State of California, andthe County of San Mateo (“County”), (sometimes referred to as “PARTY”, collectively referred to as “PARTIES”). 1.Purpose.The purpose of this MOU is to establish the terms and conditions for the cost sharing of a Navigable Slough Feasibility Study (hereinafter referred to as “STUDY”), which will collect existing data and mapping, identify data gaps, examineexisting conditions,review documentation of alternatives developed recently by others, present findings and make flood risk reduction recommendationsforthe Feasibility Study, as listedin the “Planning Process &Approach”sectionof Exhibit A to this MOU entitled, “San Bruno/Colma/SFO Sub-Regional Watershed Management Plan”(RWMP). 2.Term of MOUand Termination.This MOU is effective upon the day and date last signed and executed by the duly authorized representatives of the PARTIESto this MOU and the governing bodies of the PARTIES’ respective jurisdictionsand shall remain in full force and effect untilthe completion of the STUDY. This MOU may be terminated, without cause, by any of the PARTIESupon 30 dayswritten noticeto all of the PARTIES. Upon notice by a PARTY of termination, the remaining PARTIESmay continue the MOU if mutually agreed.If terminated by all PARTIES, following the 30-day notice period, afinal invoice will be sent to all PARTIESfor costs incurred through the term of the contract.All PARTIESwill have 30 days from the date of the final invoice to remit payment for services to the County. 3. Authorizations.The City Managersof the City of South San Francisco and the City of San Bruno areauthorized to approve extensions to the term of this MOU, to modify due dates, to resolve conflicts, or otherwise grant approvals on behalf of their respective city, provided such approvals are not vested in the authority of the City Council, and provided that any approval requiring payment of funds in excess of appropriated funds shall require City Council approval of the appropriations of those funds. The Director of the County of San Mateo Department of Public Works, serving as the County Board of Supervisors’ designee, is authorized to approve the extension of the term of this MOU, to modify due dates, to resolve conflicts, or otherwise grant approvals on behalf of the 2 SB_SSF_CSM_MOU_04102017_FinalDraftv3 County, provided that any approval requiring payment of funds in excess of appropriated funds requires the County Board of Supervisors’ approval of the appropriation of those funds. 4.Payment.Up to $40,000(depending on final cost of STUDY) will be equally contributed by each of the PARTIEStowards the completion of the STUDY.Twenty- five percent(25%)of the County’s contribution ($10,000) will be counted as in-kind services for serving as the contracting agency. The Countyshall invoice the Cities as appropriate for consultant and direct project costs associated with the STUDY. The invoices shall include an itemized description of theconsultant costs, and other direct project costsover a specified time period. Each of the PARTIESwill remit a check payable to the County San Mateo within 30 days of the invoice date. 5.Responsibilities of the PARTIES.The County will serve as the contracting agency for the STUDY consultant. The Countywill manage the consultant, handling official communications about the contract, and pay the consultant for the work performed.The County willensure that any consultant retained to perform work under this MOU will include contract language in the consultant service agreement that requires the consultant to indemnify and hold harmless the Parties, their officers, employees and agents from any claims that arise as a result of Contractor’s work. The agreement shall also require that the consultant carry insurance that meets the County’s standard requirements and names the PARTIES as additional insureds. The County’s project manager will manage theconsultant, and monitor the quality of the consultant deliverables and will inform the PARTIESof theconsultant’s progress. A designated staff member from each of the PARTIESwill form a collaborativeto ensure that the consultant is providedthe direction and guidance needed. The collaborativewill report to their respective jurisdictions as progress is madeto obtainfeedback to help form the final recommendations from the consultant. 6.General Provisions A.Indemnification.Pursuant to Government Code Section 895.4, each PARTY agrees to fully indemnify, defend, and hold the other PARTIES (including appointed and elected officials, officers, employees, and agents) harmless from any damage or liability imposed for injury (as defined by Government Code section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying PARTIES, appointed or elected officials, officers, employees, or agents, under or in connection with any work, authority, or jurisdiction delegated to such PARTIESunder this MOU. No PARTY, nor any appointed or elected official, officer or employee, or agent thereofshall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of the other PARTIEShereto, appointed or elected officials, officers, employees, or agents, under or in connection, with any work, authority, or jurisdiction delegated to such other PARTYunder this MOU. 3 SB_SSF_CSM_MOU_04102017_FinalDraftv3 B.Amendments.PARTIESmay request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between all of the PARTIESto this MOU shall be incorporated by written instrument, and effective when executed and signed by all PARTIESto this MOU. C.Severability.If any provision of this MOU shall be held to be invalid, void, or unenforceable, the validity, legality, or enforceability of the remaining portions hereof shall not in any way be affected or impaired thereby. D.Applicable Law.The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of California. The courts of the State of California shall have jurisdiction over any action arising out of this MOU and over the PARTIES. E.Notices.Any and all notices required to be given hereunder shall be deemed to have been delivered upon deposit in the United States mail, postage prepaid, addressed to either of the PARTIESat the following address or such other address as is provided by either party in writing: To Cityof South San Francisco: City of South San Francisco P.O. Box 711 South San Francisco, CA 94083 Attention: City Manager To Cityof San Bruno: City of San Bruno 567 El Camino Real, San Bruno, CA 94066 Attention: City Manager To County: County of San Mateo 555 County Center, 5th Floor Redwood City, CA 94063 Attn: Public Works Director F.Entirety of Agreement.This MOU, consisting of five (5)pages and one (1)attachment, represents the entire and complete MOUbetween the PARTIESand supersedes any prior negotiations, representations and agreements, whether written or oral. G.Debt Limitation.The Cities and County are subject to laws or policies which limit their ability to incur debt in future years. Nothing in this MOU shall constitute an obligation of future legislative bodies of the Cities or County to appropriate funds for the purpose of this MOU. H.Conflict of Interest.The Cities and the County shall avoid all conflicts of interest in the performance of this MOU and shall immediately notify the other should a conflict of interest arise that would prohibit or impair the PARTIES’ ability to perform under this MOU. I.Disputes.The Citiesand Countyagree that, with regard to all disputes or disagreements arising under this MOU that are not resolved informally at the staff level after a good faith attempt by allPARTIES, the PARTIESmay, at their sole and mutual 4 SB_SSF_CSM_MOU_04102017_FinalDraftv3 discretion, mutually agree to engage in mediation. The costs of the mediation shall be divided equally between the PARTIES, unless otherwise agreed. J.Non-Discrimination.Neither the Citiesnor Countywill discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, actual or perceived gender identification, disability, ethnicity, or national origin, in connection with or related to the performance of the MOU. 7.Signatures.In witness whereof, the PARTIESto this MOU,through their duly authorized representatives,have executed this MOU on the days and dates set forth below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as setforth herein. 8.Effective Date.The effective date of this MOU shall be the date of the signature last executed by the PARTIES as part of this MOU. [SIGNATURES ON FOLLOWING PAGE] 5 SB_SSF_CSM_MOU_04102017_FinalDraftv3 IN WITNESS WHEREOF, the PARTIEShereto, by their duly authorized representatives, have executed this Memorandum of Understanding. “Cities” City of South San Francisco, a California Municipal Corporation By: ______________ Name: Mike Futrell Date Title: City Manager City of San Bruno, a California Municipal Corporation By: ______________ Name:Connie Jackson Date Title:City Manager “County” Public Works Director acting as the administrator of the County of San Mateo By: ______________ Name: James C. Porter Date Title: CountyDirector ofPublic Works cc:Ann Stillman,P.E., County of San Mateo Public Works Eunejune Kim,P.E., City of South San Francisco Erika Powell,P.E., Flood and Resiliency Program County of San Mateo Jimmy Tan, P.E., City of San Bruno Exhibit A -San Bruno/Colma/South San Francisco/SFO Regional Watershed Management Plan (RWMP), December 20, 2016 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-623 Agenda Date:6/27/2017 Version:1 Item #:3. Report regarding a resolution approving the South San Francisco Conference Center Authority Fiscal Year 2017-18 budget.(Dean Grubl, South San Francisco Conference Center Executive Director) RECOMMENDATION It is recommended City Council adopt a resolution approving the South San Francisco Conference Center Authority (Conference Center) Fiscal Year (FY) 2017-18 Budget. BACKGROUND/DISCUSSION The Conference Center approved the FY 2017-18 budget at their June 5, 2017 meeting. Demand for meeting space in the Conference Center is at an all-time high.With increased usage of the Conference Center and an increase in ancillary revenue (food and beverage,audio/visual,etc.)expenditures by the Center’s clients,the operations revenue projections have increased from the previous Fiscal Year.The Conference Center’s total revenue is projected to increase 10.68 percent over FY 2016-17’s approved budget. The amount of confirmed business for FY 2017-2018 is at the highest level in the Conference Center’s history. The Conference Center’s FY 2017-18 budget includes an occupancy projection of 80 percent.It includes the addition of two new hotels coming into the inventory,and the closure of one hotel in FY 2017-18.It is anticipated that FY 2016-17 year-end occupancies will be approximately 80.5 percent. The Conference Center expenditure request reflects a continuation budget.Funds are included to add a Meetings Manager and a Facility Services Coordinator to the staff.Further,the request for an increase in marketing services,public relations,and client entertainment is based upon the sales staff’s several planned events and sales missions for the coming Fiscal Year.Debt service and property lease budgets cover the Conference Center’s requirements. This year’s Capital Improvement Budget includes funds for the continuation of HVAC upgrades,replacement and repairing the entire roof of the Conference Center,replace and upgrade the emergency lighting,replace the two natural gas stock pot ranges, and purchase five kitchen racks with covers. The FY 2017-18 budget includes a total revenue projection of $4,173,246 and a total expenditure request of $3,504,556.Also included in the FY 2017-18 budget is a capital project request of $408,600.The fund balance (approximately $2,909,782 at FY 2016-17 year end)continues to be healthy and indicates the Conference Center is able to operate and pay its expenses without General Fund subsidies. Attached as Exhibit A to the associated resolution is the budget document which describes all the details as well as an explanation of the changes from last year’s budget. FUNDING City of South San Francisco Printed on 6/23/2017Page 1 of 2 powered by Legistar™ File #:17-623 Agenda Date:6/27/2017 Version:1 Item #:3. There is no impact to the budget. CONCLUSION The South San Francisco Conference Center Authority recommends the Fiscal Year 2017-18 Budget to the City Council for their review and approval. Enclosures: FY 2017-18 Budget Document City of South San Francisco Printed on 6/23/2017Page 2 of 2 powered by Legistar™ South San Francisco Conference Center Authority Fiscal Year 2017-2018 Budget As Recommended to the South San Francisco City Council By the South San Francisco Conference Center Authority Board June 28, 2017 FY 17-18 FY 16-17 FY 16-17 Proposed BudgetApproved Budget Year End Total Revenue 4,173,246 3,770,394 3,957,271 Total Expenditures3,504,556 3,205,315 3,207,726 Surplus 668,690 565,079 749,545 Fiscal Year 2017-2018 Budget South San Francisco Conference Center 1 FY 17-18 FY 16-17 FY 16-17 % change % of Year End to Proposed BudgetApproved Budget Year End Proposed BudgetApproved Budget to Approved Budget Conference Center Operations 1,908,000 1,575,000 1,800,000 21.14%114.29% Conference Center 2,250,746 2,183,394 2,143,071 3.08%98.15% Tax Interest Income 14,500 12,000 14,200 20.83%118.33% Total 4,173,246 3,770,394 3,957,271 10.68%104.96% Expenditure Projections - All Sources FY 17-18 FY 16-17 FY 16-17 % change % of Year End to Proposed BudgetApproved Budget Year End Proposed BudgetApproved Budget to Approved Budget Conference Center Operations 2,546,129 2,255,502 2,257,913 12.89%100.11% Debt Service 474,022 469,613 469,613 0.94%100.00% Property Leases/Taxes 484,405 480,200 480,200 0.88%100.00% Total 3,504,556 3,205,315 3,207,726 9.34%100.08% South San Francisco Conference Center Fiscal Year 2017-2018 Budget Revenue Projections - All Sources 2 FY 17-18 FY 16-17 FY 16-17 % change % of Year End to Proposed BudgetApproved Budget Year End Proposed BudgetApproved Budget to Approved Budget Rent 888,000 805,000 805,000 10.31%100.00% Food & Beverage 770,000 550,000 750,000 40.00%136.36% Event Services 250,000 220,000 245,000 13.64%111.36% Total 1,908,000 1,575,000 1,800,000 21.14%114.29% Fiscal Year 2017-2018 Budget Revenue Projections-Conference Center Operations South San Francisco Conference Center 3 FY 17-18 FY 16-17FY 16-17 % change % of Year End Proposed BudgetApproved BudgetYear EndProposed 17-18to Approved to Approved 16-17 Salaries/Benefits Salaries 853,500 680,750 672,000 25.38%98.71% Workers' Compensation 18,000 7,600 35,000 136.84%460.53% Health, Dental, Vision, LTD, STD 198,000 162,000 157,000 22.22%96.91% Pension, Medicare FICA 145,000 115,000 102,300 26.09%88.96% 1,214,500 965,350 966,300 25.81%100.10% Operations/Maintenance Services Set Up/Tear Down Service 124,500 115,000 123,500 8.26%107.39% Janitorial Service 120,000 104,500 116,500 14.83%111.48% Transportation Service 6,500 6,500 5,700 0.00%87.69% Linen/Water Service 21,500 20,000 20,000 7.50%100.00% Temporary Event Labor 170,000 170,000 148,000 0.00%87.06% Electr/Plum/HVAC Main. Service 37,700 34,500 34,500 9.28%100.00% Pest Control 4,000 3,800 3,600 5.26%94.74% Fire Extinguisher/Alarm Service 5,000 4,500 7,300 11.11%162.22% Landscape Service 17,000 15,500 13,200 9.68%85.16% 506,200 474,300 472,300 6.73%99.58% Operation/Maintenance Supplies Janitorial Supplies 14,000 14,000 14,000 0.00%100.00% Operations Supplies 35,500 24,500 26,000 44.90%106.12% 49,500 38,500 40,000 28.57%103.90% Marketing Services Ad Production/Placement 172,000 172,000 198,000 0.00%115.12% Public Relations 25,000 12,500 12,500 100.00%100.00% Client Entertainment 19,000 11,000 13,400 72.73%121.82% Client Gifts 9,000 7,500 8,500 20.00%113.33% Booth Rental & Equipment Fee 7,500 4,000 3,800 87.50%95.00% Industry Event Registration 12,000 10,000 9,000 20.00%90.00% Group Incentive Rentals 9,000 20,000 9,600 -55.00%48.00% 253,500 237,000 254,800 6.96%107.51% Meeting Travel/Dues/Memberships Dues/Memberships 6,000 6,500 6,000 -7.69%92.31% Meeting Travel Expense 18,000 16,000 15,000 12.50%93.75% 24,000 22,500 21,000 6.67%93.33% Legal/Professional Services Legal Services 30,000 30,000 26,500 0.00%88.33% Professional Services 80,500 70,000 70,000 15.00%100.00% 110,500 100,000 96,500 10.50%96.50% Fiscal Year 2017-2018 Budget Expenditure Budget Conference Center Operations 4 FY 17-18 FY 16-17FY 16-17 % change % of Year End Proposed BudgetApproved BudgetYear EndProposed 17-18to Approved to Approved 16-17 Audit/Payroll Services 24,150 22,770 22,000 6.06%96.62% City Finance Services 10,000 10,000 10,000 0.00%100.00% General Insurance Property Insurance 18,271 14,055 14,055 30.00%100.00% Liability Insurance 18,808 14,468 14,468 30.00%100.00% 37,079 28,523 28,523 30.00%100.00% Bank Charges/Bad Debt Bank Charges 89,000 80,000 85,000 11.25%106.25% Bad Debt 6,000 6,000 0 0.00% 95,000 86,000 85,000 10.47%98.84% Office Machines/Publication/Supplies Postage/Rental Equipment Office Machines 8,000 8,000 7,200 0.00%90.00% Computer Supplies 5,500 5,500 5,500 0.00%100.00% Office Supplies 3,800 3,800 3,800 0.00%100.00% Postage 2,300 2,500 1,990 -8.00%79.60% 19,600 19,800 18,490 -1.01%93.38% Printing 2,500 2,500 2,000 0.00%80.00% Utilities Internet Service 56,500 57,500 57,300 -1.74%99.65% Gas/Electric 96,200 95,000 95,000 1.26%100.00% Telephone/Long Distance 16,900 17,200 16,500 -1.74%95.93% Water 15,500 16,000 15,500 -3.13%96.88% 185,100 185,700 184,300 -0.32%99.25% Other Adjustment Retiree Health Cost 14,500 12,559 13,200 15.46%105.10% 2,546,129 2,205,502 2,214,413 15.44%100.40% Expansion Study 50,000.00 43,500.00 -100.00%87.00% TOTAL 2,546,129 2,255,502 2,257,913 12.89%100.11% 5 Capital Improvement Budget Budget 1 Replace Two (2) HVAC Units 57,000.00$ 2 Replace and Repair Roof with Ceramic Flex Coat 275,000.00$ 3 Replace and Upgrade the Emergency Lighting 68,500.00$ 4 Replace two (2) Natural Gas Stock Pot Range 2,500.00$ 5 Purchase five (5) Speed Kitchen Racks with Covers 5,600.00$ TOTAL:408,600.00$ South San Francisco Conference Center Fiscal Year 2017-2018 Budget 6 Ending Unrestricted Fund Balance 2,550,678$ 6/30/2016 Plus Projected FY 2016-17 Surplus/Loss 749,545$ Less FY 2016-17 Capital Expenditures (Actual)(390,441)$ Projected Unrestricted Fund Balance 6/30/17 2,909,782$ Plus Projected FY 2017-2018 Surplus 668,690$ Less FY 2017-18 Capital Expenditures (408,600)$ Projected Unrestricted Fund Balance 6/30/18 3,169,872$ Authority Designated Reserves *500,000$ Projected Undesignated Reserves 2,669,872$ Projected Fund Balance 6/30/18 3,169,872$ * Designated Reserve Categories Capital Improvements 100,000$ Insurance 100,000$ Debt. Service 150,000$ Contingencies 150,000$ Total 500,000$ South San Francisco Conference Center Fiscal Year 2017-2018 Unrestricted Fund Balance/Designated/Undesignated Reserves 7 SOUTH SAN FRANCISCO CONFERENCE CENTER Salary Schedule Fiscal Year 2017-2018 Executive Director 4/1/00 Hourly 72.36 150,500.00 Semi-Monthly 6,270.83 Monthly 12,541.67 Chief Financial Officer 5/1/98 Hourly 58.40 121,480.89 Semi-Monthly 5,061.70 Monthly 10,123.41 Director of Facility Operations 7/1/93 Hourly 51.11 106,304.44 Semi-Monthly 4,429.35 Monthly 8,858.70 Director of Sales 43.27 11/28/16 90,000.00 Hourly 3,750.00 Semi-Monthly 7,500.00 Monthly Facility Services Manager 6/18/13 Hourly 36.06 75,000.00 Semi-Monthly 3,125.00 Monthly 6,250.00 Sales Manager 7/1/15 Hourly 26.44 55,000.00 Semi-Monthly 2,291.67 Monthly 4,583.33 Event Manager 3/1/15 Hourly 28.85 60,000.00 Semi-Monthly 2,500.00 Monthly 5,000.00 Administrative Services Assistant 12/1/15 Hourly 27.88 58,000.00 Semi-Monthly 2,416.67 Monthly 4,833.33 Meeting Manager Vacant 26.44 55,000.00 Hourly 2,291.67 Semi-Monthly 4,583.33 Monthly Facility Services Coordinator Vacant 26.44 55,000.00 Hourly 2,291.67 Semi-Monthly 4,583.33 Monthly Total 826,285.33 Incentive/Increase 27,214.67 Total 853,500.00 8 SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY FISCAL YEAR 2017-2018 BUDGET Explanations of Changes June 5, 2017 255 South Airport Boulevard, South San Francisco, California 94080 tel 650.877.8787 fax 650.877.5356 www.ssfconf.com Revenue and Expenditure Projections - All Sources - A surplus of revenue over expenses for FY 17-18 in the amount of $668,690 is projected. This contributes to the fund balance and provides for capital improvements. The projected Fund Balance at June 30, 2017 is $2,909,782. The budgeted surplus for the FY 2016-17 was $565,079; however, the year-end projection is that the surplus will be $749,545. Revenue Projections - All Sources - Conference Center Revenue – A 21.14% increase in Operations Revenue is projected for FY 2017-18 from FY 2016-17 approved budget. The hospitality industry continues to improve and 114.29% of the FY 2016-2017 budget projection was achieved. The FY 2017-18 projections are anticipated to be met based on the level of confirmed and tentative business currently booked. The outlook for the coming year is still very positive for the San Francisco International Airport area. Conference Center Occupancy Tax - An occupancy rate of 80% is projected for Fiscal Year 2017-18. This does included the addition of two (2) new hotels coming into the inventory and the closure of one (1) hotel in Fiscal Year 2017- 2018. It is anticipated that FY 2016-17 year-end occupancies will be approximately 80.5%. Interest Income – Interest income is projected to remain relativity the same; however changes can be based on market fluctuation. 10.68% Revenue increase projected for FY 2017-18 from FY 2016-17 approved budget. 255 South Airport Boulevard, South San Francisco, California 94080 tel 650.877.8787 fax 650.877.5356 www.ssfconf.com Expenditure Projections - All Sources - Conference Center Operations Expenditure – A 12.89% increase is projected from FY 2016-17 approved budget and an overall 9.34% increase from FY2016- 17. Please see the Operations Detail section for explanations. Debt Service - Amounts reflect a continuation budget. Property Leases/Taxes - Amounts reflect a continuation budget. Expenditure Projections - Conference Center Operations All operating areas reflect the level of projected business. Funds are included to add a Meetings Manager and a Facility Services Coordinator to the staff of the Conference Center. In Marketing Services, the Public Relations and Client Entertainment has been increased based upon the Sales Staff several planned events and sales missions for coming fiscal year. Capital Improvements Budget - The Capital Improvement Budget lists projects which require HVAC upgrades (1), replacing and repairing the roof (2), replace and upgrade the emergency lighting in the building (3), replace and install two (2) natural gas stock pot ranges in the kitchen (4), purchase five (5) speed kitchen racks with covers (5). The Capital Improvement Budget reflects the Authority’s continued commitment to making annual capital improvements to the Conference Center so no single year requires an excessive amount of funds to be budgeted. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-624 Agenda Date:6/27/2017 Version:1 Item #:3a. Resolution approving the South San Francisco Conference Center Authority Fiscal Year 2017-18 budget. WHEREAS,the South San Francisco Conference Center Authority (“Conference Center ”)conducted a public meeting on June 5, 2017 and reviewed the Fiscal Year (FY) 2017-18 budget (“Budget”); and WHEREAS,the Conference Center Authority found that the FY 2017-18 budget represented the appropriate level of expenditures for Fiscal Year 2017-18 and recommended that the City Council approve the proposed budget; and WHEREAS, the City Council concurs with the Conference Center Authority’s recommendation. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco (“City Council”) as follows: 1.The Conference Center FY 2017-18 Budget attached hereto as Exhibit A showing a total revenue projection of $4,173,246 and a total expenditure request of $3,504,556 is hereby approved. 2.The capital project request of $408,600 included within the Budget is hereby approved. 3.Each budget category listed in South San Francisco Municipal Code §2.78.106 is funded to the limits specified in the Budget. 4.The funds collected pursuant to South San Francisco Municipal Code §4.20.035 are hereby appropriated to fund the Conference Center Budget. 5.The City Manager and the Finance Director are hereby directed and authorized to make the specified funds available to the Conference Center. 6.Copies of the Conference Center Budget shall be made available for public review andCity of South San Francisco Printed on 7/3/2017Page 1 of 2 powered by Legistar™ File #:17-624 Agenda Date:6/27/2017 Version:1 Item #:3a. 6.Copies of the Conference Center Budget shall be made available for public review and inspection in the Offices of the City Clerk and the Administrative Offices of the Conference Center. ***** City of South San Francisco Printed on 7/3/2017Page 2 of 2 powered by Legistar™ South San Francisco Conference Center Authority Fiscal Year 2017-2018 Budget As Recommended to the South San Francisco City Council By the South San Francisco Conference Center Authority Board June 28, 2017 FY 17-18 FY 16-17 FY 16-17 Proposed BudgetApproved Budget Year End Total Revenue 4,173,246 3,770,394 3,957,271 Total Expenditures3,504,556 3,205,315 3,207,726 Surplus 668,690 565,079 749,545 Fiscal Year 2017-2018 Budget South San Francisco Conference Center 1 FY 17-18 FY 16-17 FY 16-17 % change % of Year End to Proposed BudgetApproved Budget Year End Proposed BudgetApproved Budget to Approved Budget Conference Center Operations 1,908,000 1,575,000 1,800,000 21.14%114.29% Conference Center 2,250,746 2,183,394 2,143,071 3.08%98.15% Tax Interest Income 14,500 12,000 14,200 20.83%118.33% Total 4,173,246 3,770,394 3,957,271 10.68%104.96% Expenditure Projections - All Sources FY 17-18 FY 16-17 FY 16-17 % change % of Year End to Proposed BudgetApproved Budget Year End Proposed BudgetApproved Budget to Approved Budget Conference Center Operations 2,546,129 2,255,502 2,257,913 12.89%100.11% Debt Service 474,022 469,613 469,613 0.94%100.00% Property Leases/Taxes 484,405 480,200 480,200 0.88%100.00% Total 3,504,556 3,205,315 3,207,726 9.34%100.08% South San Francisco Conference Center Fiscal Year 2017-2018 Budget Revenue Projections - All Sources 2 FY 17-18 FY 16-17 FY 16-17 % change % of Year End to Proposed BudgetApproved Budget Year End Proposed BudgetApproved Budget to Approved Budget Rent 888,000 805,000 805,000 10.31%100.00% Food & Beverage 770,000 550,000 750,000 40.00%136.36% Event Services 250,000 220,000 245,000 13.64%111.36% Total 1,908,000 1,575,000 1,800,000 21.14%114.29% Fiscal Year 2017-2018 Budget Revenue Projections-Conference Center Operations South San Francisco Conference Center 3 FY 17-18 FY 16-17FY 16-17 % change % of Year End Proposed BudgetApproved BudgetYear EndProposed 17-18to Approved to Approved 16-17 Salaries/Benefits Salaries 853,500 680,750 672,000 25.38%98.71% Workers' Compensation 18,000 7,600 35,000 136.84%460.53% Health, Dental, Vision, LTD, STD 198,000 162,000 157,000 22.22%96.91% Pension, Medicare FICA 145,000 115,000 102,300 26.09%88.96% 1,214,500 965,350 966,300 25.81%100.10% Operations/Maintenance Services Set Up/Tear Down Service 124,500 115,000 123,500 8.26%107.39% Janitorial Service 120,000 104,500 116,500 14.83%111.48% Transportation Service 6,500 6,500 5,700 0.00%87.69% Linen/Water Service 21,500 20,000 20,000 7.50%100.00% Temporary Event Labor 170,000 170,000 148,000 0.00%87.06% Electr/Plum/HVAC Main. Service 37,700 34,500 34,500 9.28%100.00% Pest Control 4,000 3,800 3,600 5.26%94.74% Fire Extinguisher/Alarm Service 5,000 4,500 7,300 11.11%162.22% Landscape Service 17,000 15,500 13,200 9.68%85.16% 506,200 474,300 472,300 6.73%99.58% Operation/Maintenance Supplies Janitorial Supplies 14,000 14,000 14,000 0.00%100.00% Operations Supplies 35,500 24,500 26,000 44.90%106.12% 49,500 38,500 40,000 28.57%103.90% Marketing Services Ad Production/Placement 172,000 172,000 198,000 0.00%115.12% Public Relations 25,000 12,500 12,500 100.00%100.00% Client Entertainment 19,000 11,000 13,400 72.73%121.82% Client Gifts 9,000 7,500 8,500 20.00%113.33% Booth Rental & Equipment Fee 7,500 4,000 3,800 87.50%95.00% Industry Event Registration 12,000 10,000 9,000 20.00%90.00% Group Incentive Rentals 9,000 20,000 9,600 -55.00%48.00% 253,500 237,000 254,800 6.96%107.51% Meeting Travel/Dues/Memberships Dues/Memberships 6,000 6,500 6,000 -7.69%92.31% Meeting Travel Expense 18,000 16,000 15,000 12.50%93.75% 24,000 22,500 21,000 6.67%93.33% Legal/Professional Services Legal Services 30,000 30,000 26,500 0.00%88.33% Professional Services 80,500 70,000 70,000 15.00%100.00% 110,500 100,000 96,500 10.50%96.50% Fiscal Year 2017-2018 Budget Expenditure Budget Conference Center Operations 4 FY 17-18 FY 16-17FY 16-17 % change % of Year End Proposed BudgetApproved BudgetYear EndProposed 17-18to Approved to Approved 16-17 Audit/Payroll Services 24,150 22,770 22,000 6.06%96.62% City Finance Services 10,000 10,000 10,000 0.00%100.00% General Insurance Property Insurance 18,271 14,055 14,055 30.00%100.00% Liability Insurance 18,808 14,468 14,468 30.00%100.00% 37,079 28,523 28,523 30.00%100.00% Bank Charges/Bad Debt Bank Charges 89,000 80,000 85,000 11.25%106.25% Bad Debt 6,000 6,000 0 0.00% 95,000 86,000 85,000 10.47%98.84% Office Machines/Publication/Supplies Postage/Rental Equipment Office Machines 8,000 8,000 7,200 0.00%90.00% Computer Supplies 5,500 5,500 5,500 0.00%100.00% Office Supplies 3,800 3,800 3,800 0.00%100.00% Postage 2,300 2,500 1,990 -8.00%79.60% 19,600 19,800 18,490 -1.01%93.38% Printing 2,500 2,500 2,000 0.00%80.00% Utilities Internet Service 56,500 57,500 57,300 -1.74%99.65% Gas/Electric 96,200 95,000 95,000 1.26%100.00% Telephone/Long Distance 16,900 17,200 16,500 -1.74%95.93% Water 15,500 16,000 15,500 -3.13%96.88% 185,100 185,700 184,300 -0.32%99.25% Other Adjustment Retiree Health Cost 14,500 12,559 13,200 15.46%105.10% 2,546,129 2,205,502 2,214,413 15.44%100.40% Expansion Study 50,000.00 43,500.00 -100.00%87.00% TOTAL 2,546,129 2,255,502 2,257,913 12.89%100.11% 5 Capital Improvement Budget Budget 1 Replace Two (2) HVAC Units 57,000.00$ 2 Replace and Repair Roof with Ceramic Flex Coat 275,000.00$ 3 Replace and Upgrade the Emergency Lighting 68,500.00$ 4 Replace two (2) Natural Gas Stock Pot Range 2,500.00$ 5 Purchase five (5) Speed Kitchen Racks with Covers 5,600.00$ TOTAL:408,600.00$ South San Francisco Conference Center Fiscal Year 2017-2018 Budget 6 Ending Unrestricted Fund Balance 2,550,678$ 6/30/2016 Plus Projected FY 2016-17 Surplus/Loss 749,545$ Less FY 2016-17 Capital Expenditures (Actual)(390,441)$ Projected Unrestricted Fund Balance 6/30/17 2,909,782$ Plus Projected FY 2017-2018 Surplus 668,690$ Less FY 2017-18 Capital Expenditures (408,600)$ Projected Unrestricted Fund Balance 6/30/18 3,169,872$ Authority Designated Reserves *500,000$ Projected Undesignated Reserves 2,669,872$ Projected Fund Balance 6/30/18 3,169,872$ * Designated Reserve Categories Capital Improvements 100,000$ Insurance 100,000$ Debt. Service 150,000$ Contingencies 150,000$ Total 500,000$ South San Francisco Conference Center Fiscal Year 2017-2018 Unrestricted Fund Balance/Designated/Undesignated Reserves 7 SOUTH SAN FRANCISCO CONFERENCE CENTER Salary Schedule Fiscal Year 2017-2018 Executive Director 4/1/00 Hourly 72.36 150,500.00 Semi-Monthly 6,270.83 Monthly 12,541.67 Chief Financial Officer 5/1/98 Hourly 58.40 121,480.89 Semi-Monthly 5,061.70 Monthly 10,123.41 Director of Facility Operations 7/1/93 Hourly 51.11 106,304.44 Semi-Monthly 4,429.35 Monthly 8,858.70 Director of Sales 43.27 11/28/16 90,000.00 Hourly 3,750.00 Semi-Monthly 7,500.00 Monthly Facility Services Manager 6/18/13 Hourly 36.06 75,000.00 Semi-Monthly 3,125.00 Monthly 6,250.00 Sales Manager 7/1/15 Hourly 26.44 55,000.00 Semi-Monthly 2,291.67 Monthly 4,583.33 Event Manager 3/1/15 Hourly 28.85 60,000.00 Semi-Monthly 2,500.00 Monthly 5,000.00 Administrative Services Assistant 12/1/15 Hourly 27.88 58,000.00 Semi-Monthly 2,416.67 Monthly 4,833.33 Meeting Manager Vacant 26.44 55,000.00 Hourly 2,291.67 Semi-Monthly 4,583.33 Monthly Facility Services Coordinator Vacant 26.44 55,000.00 Hourly 2,291.67 Semi-Monthly 4,583.33 Monthly Total 826,285.33 Incentive/Increase 27,214.67 Total 853,500.00 8 SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY FISCAL YEAR 2017-2018 BUDGET Explanations of Changes June 5, 2017 255 South Airport Boulevard, South San Francisco, California 94080 tel 650.877.8787 fax 650.877.5356 www.ssfconf.com Revenue and Expenditure Projections - All Sources - A surplus of revenue over expenses for FY 17-18 in the amount of $668,690 is projected. This contributes to the fund balance and provides for capital improvements. The projected Fund Balance at June 30, 2017 is $2,909,782. The budgeted surplus for the FY 2016-17 was $565,079; however, the year-end projection is that the surplus will be $749,545. Revenue Projections - All Sources - Conference Center Revenue – A 21.14% increase in Operations Revenue is projected for FY 2017-18 from FY 2016-17 approved budget. The hospitality industry continues to improve and 114.29% of the FY 2016-2017 budget projection was achieved. The FY 2017-18 projections are anticipated to be met based on the level of confirmed and tentative business currently booked. The outlook for the coming year is still very positive for the San Francisco International Airport area. Conference Center Occupancy Tax - An occupancy rate of 80% is projected for Fiscal Year 2017-18. This does included the addition of two (2) new hotels coming into the inventory and the closure of one (1) hotel in Fiscal Year 2017- 2018. It is anticipated that FY 2016-17 year-end occupancies will be approximately 80.5%. Interest Income – Interest income is projected to remain relativity the same; however changes can be based on market fluctuation. 10.68% Revenue increase projected for FY 2017-18 from FY 2016-17 approved budget. 255 South Airport Boulevard, South San Francisco, California 94080 tel 650.877.8787 fax 650.877.5356 www.ssfconf.com Expenditure Projections - All Sources - Conference Center Operations Expenditure – A 12.89% increase is projected from FY 2016-17 approved budget and an overall 9.34% increase from FY2016- 17. Please see the Operations Detail section for explanations. Debt Service - Amounts reflect a continuation budget. Property Leases/Taxes - Amounts reflect a continuation budget. Expenditure Projections - Conference Center Operations All operating areas reflect the level of projected business. Funds are included to add a Meetings Manager and a Facility Services Coordinator to the staff of the Conference Center. In Marketing Services, the Public Relations and Client Entertainment has been increased based upon the Sales Staff several planned events and sales missions for coming fiscal year. Capital Improvements Budget - The Capital Improvement Budget lists projects which require HVAC upgrades (1), replacing and repairing the roof (2), replace and upgrade the emergency lighting in the building (3), replace and install two (2) natural gas stock pot ranges in the kitchen (4), purchase five (5) speed kitchen racks with covers (5). The Capital Improvement Budget reflects the Authority’s continued commitment to making annual capital improvements to the Conference Center so no single year requires an excessive amount of funds to be budgeted. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-571 Agenda Date:6/27/2017 Version:3 Item #:4. Report regarding a resolution approving a consulting services agreement with AGS GeoSpatial LLC for Geographic Information Systems services for a three-year term in a total amount not to exceed $450,000,and authorizing the City Manager to execute the agreement.(Tony Barrera, Information Technology Manager) RECOMMENDATION It is recommended that the City Council adopt a resolution approving a consulting services agreement with AGS GeoSpatial LLC for Geographic Information Systems (GIS)services for a three-year term in a total amount not to exceed $450,000, and authorizing the City Manager to execute the agreement. BACKGROUND/DISCUSSION The South San Francisco Information Technology (IT)Department issued a Request for Proposal (RFP)for GIS services March 31, 2017. Responsibilities of a GIS analyst include utilizing GIS software platform to create interactive maps to provide a visual depiction of areas for staff to perform analysis, organize information, and help assist in decision-making. For example,the City’s Public Works department uses GIS to locate underground assets,the Fire department tracks Community Emergency Response Team (CERT)during Emergency Operations Center (EOC)exercises, and the Planning department provides updated zoning information to the public.This technology has proven to be a valuable software system that helps the City increase efficiency, reduce costs, and improve coordination. The IT Department posted the RFP on the City’s website and emailed it to 16 companies providing GIS services.The IT Department received seven responses.Of those responses,staff selected four to move on to the interview portion of the RFP. They were: ·AGS GeoSpatial LLC ·Farallon Geographics Inc. ·Geographic Technologies Group ·Interwest Consulting Group. They were selected based on completeness of the proposal and criteria outlined in the RFP,including experience, personnel, approach and vision, references, cost, and quality. The four consultants were interviewed by an evaluation panel comprised of four individuals;one external IT representative from Foster City’s local government,an associate planner from Economic Community Development Department,and two South San Francisco managers from the Fire Department,and Public City of South San Francisco Printed on 6/23/2017Page 1 of 3 powered by Legistar™ File #:17-571 Agenda Date:6/27/2017 Version:3 Item #:4. Development Department,and two South San Francisco managers from the Fire Department,and Public Works.The panel members understand and use the technology on a day-to-day basis.They evaluated each consultant based on four criteria listed below and weighted each value accordingly: ·Qualifications and Experience - 20 percent ·Approach and Vision - 20 percent ·Fit (Ability to meet City’s requirements) - 30 percent ·Cost - 30 percent AGS GeoSpatial LLC was the highest rated firm; please see Attachment 1 for the evaluation panel scores. AGS GeoSpatial is a newly formed business that brings almost two decades of municipal GIS experience.The founder and principal is Justin Anderson,who has provided IT services to the City of South San Francisco since 2007.Mr.Anderson has in-depth knowledge of the existing GIS systems,integrations,and other enterprise software, with a proven record of accomplishments. Those accomplishments include: ·Project management, implementation, and support of the Public Works asset management system, ·Creation of an online dining guide mapping application, ·Project management and implementation for mySSF mobile application, ·Implementation of adopt-a-drain mapping tool, ·Project management and implementation of Engage SSF, and ·Back-end programming for business license online renewals. Mr.Anderson will continue to support all existing systems and integrations while managing new projects for the City of South San Francisco.Some future projects include creating a historic walking tour application, implementation of new GIS software to assist departments in decision-making,and data collection for the Parks and Recreation and Public Works departments.These projects will produce a robust environment for easy access to data. Justin Anderson will be dedicated solely to the contract for the City of South San Francisco.The contract provides for payment at a rate of $65 per hour,40 hours a week,with mandatory on-site visits one week per month.In addition,the contract amount also includes after hour support if required.Please see Attachment 2 for AGS GeoSpatial’s company profile and experience. Attached to the resolution as Exhibit A is the proposed consultant services agreement. FUNDING The cost of this contract is $150,000 per year for three years,in an amount not to exceed $450,000.Funding for the three-year contract,is appropriated in the IT Department Fiscal Year (FY)2017-18 proposed budget and projected in the budget for FY 2018-19 and FY 2019-20. City of South San Francisco Printed on 6/23/2017Page 2 of 3 powered by Legistar™ File #:17-571 Agenda Date:6/27/2017 Version:3 Item #:4. CONCLUSION Staff recommends City Council adopt the resolution to approve the consulting agreement with AGS GeoSpatial for a three-year term in an amount not to exceed $450,000 for GIS services. Attachments: 1.Evaluation Panel Scores 2.AGS GeoSpatial Company Profile City of South San Francisco Printed on 6/23/2017Page 3 of 3 powered by Legistar™ City of South San Francisco Information Technology Department Evaluation of GIS Consulting Services Combined Scores Selection Criteria Total Points Possible AGS GeoSpatial Farallon Geographics Geographic Technologies Group Interwest Consulting Group Qualifications and Experience 80 73 58 67 72 Approach and Vision 80 74 64 68 73 Fit 120 111 89 95 98 Cost 120 113 64 94 96 Total 400 371 275 324 339 Evaluators: Fire Department - Disaster Prepareness Manager City Associate Planner - ECD Planning Public Works - Maintenance Program Manager City of Foster City - IT Systems Administrator AGS GeoSpatial LLC City of South San Francisco Proposal for GIS Consulting Services Profile Founded in 2017, AGS GeoSpatial is a single member LLC that draws on the significant and extensive staff experience in providing GIS solutions to local government. Currently based in Dallas, Texas, company founder and principal Justin Anderson has over 19 years of experience delivering GIS and related IT services to municipal governments in the San Francisco Bay Area. Mr. Anderson has extensive skills and experience throughout the GIS field covering project management and implementation, application development, database design and development, cartographic production, mobile data collection, user training and documentation. AGS GeoSpatial provides expertise and support in various aspects of the ESRI software platform including but not limited to ArcGIS Desktop, ArcGIS Server, ArcSDE, ArcGIS online, and ArcPad. In addition to GIS technology, AGS GeoSpatial can leverage experience in the following areas to provide consulting services for customers: Citizen Engagement platforms, permitting software systems, CMMS and asset management software, SQL programming, desktop and web application development, and system integrations. Since 2007 Mr. Anderson has served as the GIS Coordinator for the City of South San Francisco. In that role, he has lead numerous technology projects in support of the City's mission of developing effective internal processes and providing outstanding customer service. The following represents the key services that AGS Geospatial can provide to suit client needs:-GI S System design, implementation and project management-Application development including desktop, web, and mobile platforms-Citizen Engagement platform implementation, system integration and project management-Asset Management and Work Order systems implementation, administration, and project management-GIS Database development including schema design, quality control, data creation and GPS data collection-Technical support and troubleshooting for GIS and Asset Management systems-User training and documentation for GIS, Asset Management, and Citizen Engagement systems-Hard-copy cartographic production services and hardware support-Non Spatial database development and SQL programming services AGSGeoSpatial believes in helping customers leverage their technology investments to limit costs while maximizing benefit. Mr. Anderson can provide the services that will enable customers to utilize GIS and related systems to help to make well informed decisions and provide excellent customer service. Justin H. Anderson 7131 Wildgrove Avenue Dallas, TX 75214 justinhanderson@hotmail.com (650) 888-1203 Experience 10/07- Present 5/00 – 10/07 City of South San Francisco GIS Coordinator – Information Technology Department • Managed all aspects of Citywide GIS including database design, user training, cartographic products, data creation, and application development • Developed public facing mapping websites including Planning Department Zoning Search, City Dining Guide, Parks and Public Art Viewer and Citywide Construction Update Map tool • Implemented and administered Cityworks Asset Management and Work Order System deployed in Public Works and Parks departments • Developed MISAC Innovation Award winning Police Canvass Mappr online and mobile GIS Application • Lead vendor selection and implementation for SeeClickFix mobile and online community engagement system • Managed SeeClickFix system including end user training, documentation, metric reporting, and system enhancements • Implemented and administered mySSF civic mobile app City of San Carlos Systems Analyst/GIS Coordinator – Information Technology Division • Developed and supported enterprise GIS across 7 departments and integrated with two departmental database management applications • Trained city staff in all aspects of departmental and enterprise GIS • Responsible for all City hard copy map production including official zoning and redevelopment maps • System administration for Hansen asset management system including support, data creation, and project planning • System administration for Tidemark Advantage permitting system • Developed Crystal Reports library for ERP system • Created volunteer management database and intranet application • System administration for enterprise VOIP telecommunications • Responsible for all GIS Data creation and ongoing maintenance South San Francisco, CA San Carlos, CA 4/99 – 4/00 City of San Carlos Independent Contractor – Information Technology Division • Converted entire city AutoCad base map comprising approximately 30 layers to GIS format • Developed customized user interface for ArcView 3.x using Avenue Scripting San Carlos, CA 3/98 – 5/00 City of Palo Alto Management Specialist (GIS) – Information Technology Division • Creation of large data sets in mature GIS environment including parcel, address, and transportation centerline • Quality control for data conversion of entire storm and sewer system feature sets Palo Alto, CA 2/98- 10/98 City of Foster City GIS Intern – Public Works Department • Worked with ArcView 3.x to qc and develop public works data layers • Helped develop and test as-built drawing scanning procedures Foster City, CA Technical Skills Programming languages: Asp.net, Visual Basic, HTML, JavaScript, SQL, CSS, Arcgis Javascript API, Google Maps API GIS Software: ArcGIS 10.x, ArcGIS Server 10.x, AutoCAD Map 3D, ArcGIS Online, Geocortex Essentials Other: Crystal Reports, Microsoft SQL Server, Microsoft Access, Visual Studio.Net, Trimble GEOXT GPS oster City, CA Training ESRI ArcIMS, SQL 2000 Administration, Advanced Crystal Reports, GeoCortex Essentials Education University of California, Los Angeles June 1997 B.A. in Geography Cum Laude City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-572 Agenda Date:6/27/2017 Version:1 Item #:4a. Resolution approving a consulting services agreement with AGS GeoSpatial LLC for Geographic Information Systems services for a three-year term in a total amount not to exceed $450,000 and authorizing the City Manager to execute agreement. WHEREAS,the City of South San Francisco (“City”)issued a Request for Proposals (RFP)for Geographic Information System (GIS) services on March 31, 2017; and WHEREAS,seven vendors submitted timely proposals,and four vendors were interviewed by an evaluation panel; and WHEREAS, the evaluation panel determined that AGS GeoSpatial LLC would best serve the City’s needs; and WHEREAS,both parties now wish to enter into a Consulting Services Agreement,whereby AGS GeoSpatial LLC will provide GIS services to the City of South San Francisco; and WHEREAS,funding for the three-year Consulting Services Agreement,in an amount not to exceed $450,000, is currently appropriated in the IT Department Fiscal Year 2017-18 Proposed Budget and projected for Fiscal Year 2018-19 and Fiscal Year 2019-20 budgets. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves a Consulting Services Agreement for GIS services with AGS GeoSpatial LLC in a total amount not to exceed $450,000, attached hereto as Exhibit A and incorporated herein. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute a Consulting Services Agreement for GIS services with AGS GeoSpatial LLC in an amount not to exceed $450,000,on behalf of the City of South San Francisco, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager or his designee is hereby authorized to take any other actions consistent with the intent of this resolution that do not materially increase the City’s obligations. ***** City of South San Francisco Printed on 7/3/2017Page 1 of 1 powered by Legistar™ CONSUL TING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND AGS GEOSPA TIAL LLC THIS AGREEMENT for consulting services is made by and between the City of South San Francisco ("City") and AGS GeoSpatial, LLC ("Consultant'') (together sometimes referred to as the "Parties ") as of July 1, 2017 (the ''Effective Date"). Section 1. SERVICES . Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to the City GIS mapping services, as more specifically described in the Scope of Work attached as Exhibit A. attached hereto and incorporated herein, at the time and place and in the manner specified therein . In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreemen t shall begin on the Effective Date and shall end on June 30 , 2020 , the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date ("Initial Term"). The work contemplated pursuant to this Agreement must be comp leted during the Initial Term unless this Agreement is otherwise te rminated or extended , as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreemenrshall not affect the City 's right to terminate the Agreement , as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consu ltant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial , first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant 's profession . 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to thi s Agreement. In the event th at City, in its so le discretion , at any time during the term of this Agreement, desires the reassignment of any suc h persons , Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to thi s Ag reem ent as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and .1l. above and to satisfy Cons ultant's ob li gations hereunder . Section 2. COMPENSATION. City hereby agrees to pay Consultant on an hourly bas is, based on Consultant's compensation schedule attached as Exhibit B, for services provided under th is Agreement in a sum not to exceed $450 ,000 , notwithstanding any contrary indications that may be contained in Co nsu ltan t's proposal. In the event of a conflict between this Agreement and Consultant's proposal , attached as Exhibit A, or Consultant's compensation schedule attached as Exhibit B, regarding the Consulting Services Agreement between City of South San Francis co and AGS GeoSpatial [Rev: 11 .14.2016] 05 /10/20 17 Page 1 of 16 amount of compensation, the text of this Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to th is Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City fo r duplicate services performed by more than one person . Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of prov iding the services required hereunder , including salaries and benefits of employees and subcontractors of Consultant. Consequently, the part ies further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents , and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices . Consultant shall submit invo ices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date . Invoices shall contain the following information: • Serial identifications of progress bills (i.e., Progress Bill No . 1 for the first invoice , etc .); • The beginning and ending dates of the billing period ; • A task summary containing the original contract amount, the amount of prior billings , the total due this period , the balance available under the Agreement, and the percentage of completion ; • At City's option , for each work item in each task, a copy of the app lic able time en tries or time sheets shall be submitted showing the name of the person doing the work , the hours spent by each person, a brief description of the work, and each re imb ursable expense; • The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of ho urs of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours , which shall include an estimate of the time necessary to complete the work described in Exhibit A; • The amount and purpose of actual expenditures for which reimbursement is sought; • The Consultant's signature . 2.2 Monthly Payment. City shall make monthly payments , based on invoic es received, for services satisfactorily performed , and for authorized reimbursable cos ts incurred . City shall have thirty (30) days from the rece ipt of an invoice that compl ie s with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. Co nsulting Services Agreement between City of South San Francisco and AGS GeoSpatial [Rev : 11 .14 .2016] 05 /1 0/2017 Page 2 of 16 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra , further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the hourly rate and /or amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. Reimbursable Expenses are not chargeable to the City. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes . To be exempt from tax withholding , Consultant must provide City with a valid California Franchise Tax Board form 590 ("Form 590"), as may be amended and such Form 590 shall be attached hereto and incorporated herein . Unless Consultant provides City with a valid Form 590 or other valid , written evidence of an exemption or waiver from withholdi ng, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain , and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsib ility for withholding taxes from any non - Cal ifo rn ia resident subcontractor and shall submit written documentation of compliance with Consultant's withholding duty to City upon request. . 2.8 Payment upon Termination. In the event that the City or Consultant term inates this Agre ement pursuant to Section 8, the City sha ll compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date . 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or in cu r any costs whatsoever under th e terms of this Agreement until receipt of authorization from the Contract Administrator . 2.1 O Prevailing Wage . Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen , or mechanics on the work contemplated by this Agree me nt, shall be Consulting Services Agreement between City of South San Francisco and AGS GeoSpatial [Rev :11. 14.2016) 05 /10/2 017 Page 3 of 16 not less than the prevailing rate for a day's work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director's authority under Labor Code Section 1770, et seq . Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended , per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from respo nsib ility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775 . The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth . The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions . If the schedule of preva iling wage rates is not attached hereto pursuant to Labor Code Section 1773 .2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, requ ired by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records . Each Consultant and subcontractor shall keep an accurate payroll record , showing the name, address , soc ial secu rity number , work week, and th e actual per diem wages paid to each journeyman, app rentice , worker, or other employee employed by the Consultant in connection with the public work. Such records sha ll be certified and submitted weekly as required by Labor Code Section 1776." Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be nece ssary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City sha ll furn is h physical faci lities such as desks , fil ing cabinets, and conference space, as may be rea sonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location , quantity, and time of furnishing those facilities shall be in the sole discretion of City . In no event shall City be obligated to furnish any facility that may in vo lve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles , and reproduction facilities. Consulting Services Agreement between City of South San Francisco and AGS GeoSpatial [Rev:11 .14.2016] 05 /10/2017 Page 4 of 16 Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives , employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects , to the City. Consultant shall maintain the ins urance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Co nsultan t's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 4.2 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insura nce for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employe r's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1 ,000 ,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements , but only if the program of self-insurance complies fully with the provisions of the California Labor Code . Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided , or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials , employees, and volunteers for loss arising from work performed under this Agreeme nt. Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense , shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000 ,000.00) per occurrence, combined single lim it coverage for risks associated with the work contemplated by this Agreement. If a Commercia l General Liability Insurance or an Automobile Liability form or other for m with a general aggregate limit is used , either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit sha ll be at le ast twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and persona l injury, including death resulting there from , and damage to property resulting from activities contemplated under this Agree ment, including th e use of owned and non - owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general cove rage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Consu lting Services Agreement between [Rev:11 .14 .2016] 05/10/2017 Page 5 of 16 City of South San Francisco and AGS GeoSpatial 4.3 Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability . Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liab ility form CA 0001 (ed . 12/90 ) Code 8 and 9. No endorsement shall be attached limiting the coverage . 4.2.3 Additional requirements . Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy : a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis . b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers , employees , agents, and volunteers . Professional Liability Insurance . 4.3.1 General requirements. Consultant, at its own cost and expense , shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000 ,000) covering the licensed professionals ' errors and omissions . Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form : a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates . c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that pre cedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant's sole cost and expense, any extended reporting provision s of the policy, if the Consu ltant cancels or does not renew the coverage . d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. Consulting Services Agreement between [Rev :11.14.2016] 05 /10/2017 Page 6 of 16 City of South San Francisco and AGS GeoSpatial 4.4 All Policies Requirements . 4.4.1 Acceptability of insurers . All insu rance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prio r to beginning any work under this Agreement , Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf . If the City does not receive the required insurance documents prior to the Consultant beginning work , it sha ll not waive the Consultant's obligation to provide them . The City reserves the right to require complete copies of all required ins ura nce policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage . A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits , except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consu ltan t's ea rlie st possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in cove rage . 4.4.4 Additional insured; primary insurance. City and its officers, emp loyees , agents , and volunteers shall be covered as additional ins ureds with re spect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured 's general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned , occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage sha ll contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers . A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers , officials, employees and vo lunteers, and that no insurance or self-in surance maintained by the City shall be ca lled upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self-Insured Retentions . Consultant shall disclose to and obta in the approval of City for the self-insured retenti ons and deductibles before beginning any of the services or work called for by any te rm of this Agreement. Furt her, if the Cons ultant's insurance policy includes a self-insu red retention tha t must be paid by a named in sured as a precondition of the insurer's liability, or Consulti ng Services Agreement between [Rev :11. 14 .2016 ] 05/10/2017 Page 7 of 16 City of South San Francisco and AGS GeoSpatial which has the effect of providing that payments of the self-insured retent ion by others, including additional insureds or insurers do not serve to sat isfy the self- insured retention , such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer's liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administra tor, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers , employees , agents, and volunteers . The Contract Administrator may condition approval of an increase in deductible or self-insured retention leve ls with a requirement that Consultant procure a bond , guaranteeing payment of losses and related investigations , claim administration, and defense expenses that is satisfactory in all respects to each of them . 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a "wasting" policy limit. 4.4.8 Variation . The City may approve a variation in the foregoing insurance requirements , upon a determination that the coverage, scope , limits , and forms of such insurance are either not commercially available , or that the City's interests are otherwise fully protected . 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or pol icy endorsements to the extent and within the time herein required, City may , at its sole option exerc ise any of the following remedie s, which are alternatives to other remedies City may have and are not the exclus ive remedy fo r Consultant's breach : a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement ; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and /or c. Terminate this Agreement. Consulting Services Agreement between City of South San Francisco and AGS GeoSpatial [Rev : 11.14.2016] 05/10 /2017 Page 8 of 16 Section 5. INDEMNIFICATION AND CONSULTANT 'S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City , and ho ld harmless the City and its officials, officers, employees , agents , and volunteers from and against any and all losses, liability, claims , suits, actions, damages, and causes of action arising out of any personal injury , bodily injury, loss of life, or damage to property, or any violation of any federal , state , or municipal law or ordinance , to the extent caused , in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors , or agents, by acts for which they could be held strictly liable , or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life , damage to property, or violation of law ar ises wholly from the gross negligence or willful misconduct of the City or its officers, employees , agents , or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life , damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code . Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause . This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply . By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration . In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall in demn ify, defend , and hold harmle ss City for the payment of any employee and /or employer contributions for PERS benefits on behalf of Consultant or its employees , agents , or subcontractors , as well as for the payment of any pena lties and interest on such contributions , which would otherwise be the responsibility of City. Section 6. 6.1 STATUS OF CONSULTANT. Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services re nd ered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state , or federal policy, rule, regulation , law, or ordinance to the contrary, Consultant and any of its employees, agents , and subcontractors providing services under th is Agreement shall not qualify for or become entitled to , and hereby agree to waive any and all claims to , any compensation, benefit , or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employe es Retire ment System (PERS) as an employee of City and entitlement to any con tributi on to be paid by City for employer contributions and/or employee contributions for PERS benefits . Consulting Services Agreement between [Rev :11 .14 .2016] 05 /10/2017 Page 9 of 16 City of South San Franci sco and AGS GeoSpatial 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever . Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations . To the extent that this Agreement may be funded by fiscal ass istance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program . 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents , and any subcontractors have all licenses , permits , qualifications, and approvals , including from City, of what-so-ever nature that are legally re quired to practice their res pective professions . Consultant represents and warrants to City that Consultant and its employees, agents , any subcontractors shall , at their sole cost and expense , keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to pract ice their respective professions. In addition to the foregoing , Consultant and any subcont ractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City . 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person 's race , religion, color, national origin , age , physical or mental handicap or disability , medical condition, marital status, sex, or sexual orientation, against any employe e, applicant for employment, subcontractor, bidder for a subcontract, or participant in , recipient of, or applicant for any services or programs provided by Consultant under thi s Agreement. Consultant shall co mply with all applicable federal, state, and loca l laws, policies, rules , and re quirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any se rvice s that are the subject of th is Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION . Consulting Services Agreement between City of South San Francisco and AGS GeoSpatial [Rev :11 .14.2016] 05/10 /2 017 Page 10 of 16 8.1 Termination . City may cancel this Agreement at any time and without cause upon written notification to Consultant. 8.2 8.3 8.4 8.5 8.6 Consultant may cancel this Agreement for cause upon 30 days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant de livering to City all materials desc ribed in Section 9.1. Extension . City may, in its sole and exclusive discretion , extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein . Consultant understands and agrees that, if City grants such an extension , City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise re imbursable expenses incurred during the extension period. Amendments. The parties may amend this Agreement only by a writing signed by all the parties . Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal perfo rmance by Co nsultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge . Moreover, a substantial inducemen t to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign thi s Agreement or any interest therein without the prior writte n approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance conte mplated and provided for here in, othe r than to the subcontractors noted in the proposal , without prior written approval of the Contract Adm ini strator. Survival. All obligations arising prior to the ter mination of this Agreement and all provisions of th is Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remed ies sha ll include, but not be limited to , the following : 8.6.1 Immediately terminate the Agreemen t; 8.6.2 Retain the plans , specifications, drawings , reports , design documents , and any other work product prepared by Consultant pursuant to this Agreement; Consulting Services Ag reement between [Rev: 11 .14 .2016] 05 /10/2 017 Pag e 11 of 16 City of South San Francisco and AGS GeoSpatial Section 9. 9.1 9.2 9.3 9.4 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. KEEPING AND STATUS OF RECORDS. Records Created as Part of Consultant's Pelformance. All reports, data, maps , models , charts, studies, surveys, photographs, memoranda , plans, studies , specificat ions, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City . Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use . City and Consultant agree that, until final approval by City, all data, plans, spec ifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. Consultant's Books and Records. Consultant shall maintain any and all ledgers , books of account , invoices , vouchers, canceled checks , and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years , or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. Inspection and Audit of Records. Any records or documents that Section 9.2 of thi s Agreement requires Consultant to maintain shall be made available for inspection, audit, and /or copying at any time during regular business hours , upon oral or written request of the City. Under California Government Code Section 8546.7 , if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000 .00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all propo sal s received become a matter of public record, and shall be regarded as public records , with the exception of those elements in each proposal that are defined by Consultant and plainly marked as "Confidential ," "Business Secret" or "Trade Se cret." Consulting Services Agreement between [Rev :11.14.2016] 05 /10/2017 Page 12 of 16 City of South San Francisco and AGS GeoSpatial The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if dis closure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information , by submitting a proposal, Consultant agrees to in demnify, defend and hold harmless the City , its agents and employees, from any judgment, fines , penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS . 10 .1 Attorneys' Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled . The court may set such fees in the same action or in a separa te action brought for that purpose. 10.2 Venue. In the event that either party brings any action aga in st the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court fo r the Northern District of California. 10.3 Severability. If a court of compete nt jurisdiction finds or rules that any provision of thi s Agreement is invalid , void, or unenforceable , the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. Th e waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of thi s Agreement. 10.5 Successors and Ass igns. The provisions of this Agreement shall inure to the benefit of and sha ll apply to and bind the successors and assigns of the parties . Consulting Services Agreement between City of South San Francisco and AGS GeoSpatial [Rev:11 .14.2016] 05/10/2017 Page 13 of 16 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports , written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10 .7 Conflict of Interest. Consultant may serve other clients , but none whose act ivities within the corporate limits of City or whose business , regardless of location , would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq . Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq . Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee , agent , appointee , or official of the City . If Consultant was an employee , agent, appointee , or official of the City in the previous twelve (12) months , Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that , in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and , if applicable , will be disqualified from holding public office in the State of California. 10.8 Solicitation . Consultant agrees not to solicit business at any meeting , focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration . This Agreement shall be administered by Tony Barrera ("Contract Administrator''). All correspondence shall be directed to or through the Contract Administrator or his or her designee . 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy , if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery serv ice (e.g., Federal Express); and (iv) upon receipt , if sent by certified or registered mail, return receipt requested . In each case notice shall be sent to the respective Parties as follows : Consulting Services Agreement between City of South San Francisco and AGS GeoSpatial [Rev :11 .14 .2016] 05 /10/2017 Page 14 of 16 Consultant: City: AGS Spatial Justin Anderson 7131 Wildgrove Avenue Dallas , TX 75214 Tony Barrera, IT Manager City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10 .11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications , and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/des ign preparation . The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example . Seal and Signature of Registered Professional with report/design responsibility . 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations , or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimil e or other electronic means , and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original , and , when taken together with other signed counterpart , shall constitute one Agreement , which shall be binding upon and effective as to all Parties .. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date . Con sulting Services Agreement between [Rev :11 .14.2016] City of South San Francisco and AGS GeoSpatial 05/10 /2017 Page 15 of 16 CITY OF SOUTH SAN FRANCISCO Consultants City Manager NAME : TITLE : Attest: City Clerk Approved as to Form: City Attorney 2798829.1 Consulting Services Agreement between [Rev :1 1.14 .2016] City of South San Francisco and AGS GeoSpatial 05/10/2017 Page16of16 EXHIBIT A SCOPE OF SERVICES • GIS Data Development Services -This may include digitizing, geocoding, field collection; GPS field collection, automated vectorization , line tracing, data entry, data validation, document/image management and any other data creation tasks that may be necessary to support the City of South San Francisco GIS Database Development. • GIS Data Integration Services -This may include the development of processes, scripts and workflows necessary to integrate the City of South San Francisco GIS Database into any one of the many information systems in use by the City of South San Francisco today or in the future . The selected consultant will be required to provide the City of South San Francisco with all source code , modules and libraries used to develop any app lication developed under the resulting Annual Service Agreement. • GIS Application Development Services -This may include the development of task specific tools within or external of the GIS . The selected consultant will be required to provide the City of South San Francisco with all source code, modules and libraries used to develop any application developed under the resulting Annual Service Agreement. • GIS Web Development Services -This may include the development, deployment and tuning of websites for the Internet and Intranet. These websites may or may not be used to deliver map content, but will be used to directly or indirectly support the City of South San Francisco GIS Database. The selected consultant will be required to provide the City of South San Francisco with all source code, modules and libraries used to develop any application developed under th e resulting Annual Service Agreement. • GIS Database Design and Development Services -This may incl ude the development and testing of GIS database schemas, relationships and topologies . The selected consultant will be required to provide the City of South San Francisco with all source code, modules and librarie s used to develop any application developed under the resulting Annual Service Agreement. • GIS Training Services -This may include the development of City of South San Francisco specific training sessions in the use of GIS functionality. This training may vary from the use of common GIS Extensions to the use of vendor developed tools and functionality. Any training materials developed to support tasks resulting from this Annual Services Agreement will be provided to the City of South San Francisco . • Project Management -This may include leading meetings with department executives , providing insight and technical expertise related to all GIS applications , integratio ns , security and design . • Hours of Service -The consultant is expected to be available 8 hou rs a day, 40 hours a week Monday through Friday, and on call as necessary . Consultant shall be on-site one week per month . EXHIBIT B COMPENSATION SCHEDULE M N ~ 0... Fee Schedule ACS • GeoSPATIAL All services, including but not limited to database development, application development, system design, and project management will be charged at $65 per hour, and provided by assigned personnel. No other costs to the City of South San Francisco beyond the hourly fee are proposed. AGS GeoSpa tial LLC City of So u t h San Fr ancisco Proposal for GIS Consulti ng Se rvices EXHIBIT C INSURANCE CERTIFICATES 2930105 AGS Geospatial , LLC Certificate of Insurance (page 1 of 1) 06/06/2017 04:10:31 PM ~ ACORDe CERTIFICATE OF LIABILITY INSURANCE I DATE (Mt,1/DD/YYYY) ~ 6/6/2017 THIS CERTIF ICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RI GHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY T HE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOL DER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to t he terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CON TACT NAME: Tech Insurance PHONE 800-668-7020 I rt,~ Nol : (877) 826-9067 ,,,.,,, No O:vtl• 000 11 01 Central Expy. South, Suite 250 E-MA IL ::: Tech Insurance Allen, TX 75013 ADDRESS: INSURER(Sl AFFORDING COVERAGE NAIC # INSURER A: Twin Citv F ire Insurance Comoanv 29459 INSURED INSURERS : The Hartford 30104 AGS Geospatial, LLC INSURER C : Philadelphia Indemnity Insurance Comoanv 18058 7 131 Wildgrove Ave INSURERD : Dallas, TX 75214 INSURER E: INSURERF : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE PO LI CIES OF INSURANCE LIS TED BELOW HAVE BEEN ISSUED TO THE IN SURED NAMED ABOVE FOR THE POLICY PERIO D IND ICATED . NOTWITHSTANDING ANY REQU IREMENT, TERM OR COND ITION OF ANY CONTRACT OR OT HER DOCUMENT WITH RESPECT TO WHICH TH IS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, T HE INS URANC E AFF ORDED BY THE POLICIES DESCRIBED HERE IN IS SUBJECT TO ALL THE TERMS , EXCLUSIONS AND CONDITIONS OF SUCH PO LICIES . LI MITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS . INSR TYPE OF INSURANCE LTR l 1•1cn wvn POLICY NUMB ER POLICY EFF POLICY EXP LIM ITS (MM/DO/YYYYl CMM/00/YYYYl ,/ COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 -:=i CLAIMS-MADE 0 OCCUR U"Ml\\>C TO t<CN I CU PREMISES CEa occurrencel $ 1,000,000 MED EXP (Any one person) $ 10,000 - A Ye s 46SBMVU 1461 1/20/2017 1/20/2018 PERSONAL & ADV INJURY $ 1,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 ~ POLICY o ~r& DLOC PRODUCTS • COMP/OP AGG s 2,000,000 OTHER: s AUTOMOB ILE LIABILITY -fF~MBINED SINGLE LIMIT a ac.ddentl $ 1,000,000 ANY AUTO BODILY INJURY (Per person) $ -ALL OWNED ~ SCHEDULED 1/20/2017 46SBMVU1461 1/20/2016 BODILY INJURY (Per accident) $ -AUTOS -AUTOS A ./ HIRED AUTOS ./ NON-OWNED Yes PROPERTY DAMAGE $ AUTOS CPer accident! -$ UMBRELLA LIAB H OCCUR EACH OCCURRENCE $ -EXCESS LI AB CLAIMS-MADE AGGREGATE s OED I I RETENTION s $ WORKERS COMPENSATION I PER I I OTH- AND EMPLOYERS' LIABILITY ./ STATUTE ER Y /N B ANY PROPRIETOR/PARTN ER/EXECUTIVE ~ 1/20/2018 E.L. EACH ACCIDENT S 1,000,000 OFFICER/MEMBER EXCLUDED? NIA 46WBCAS5911 1/20/2017 (Mandatory in NH) E.L. DIS EASE -EA EMPLOYEE $ 1,000,000 ~ls¢~~~~ o10PERATIONS below E.L. DISEASE -POLICY LIMIT S 1,000,000 C Professional UabCllty (Errors and Omissions) PHSD1213231 1/20/2017 1/20/2016 $1 ,000.000 I S1 ,000,000 DESCRIPTION OF OPERA TIO NS/ LO CA TIONS / VEHICLES (ACORD 101 , Additional Remarks Schedule, may be attached if more space is re quired I City of South San F rancisco is named as A dditional Insured as th eir interests may app e ar in regar ds to general liability and automobile liability CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIE S BE CANCELLED BE FORE City o f South San Franc isco THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 400 Grand Ave ACCORDAN CE WITH THE POLICY PROVI SIONS. South San Francisco, CA 94080 AUTHORIZED REPRESENTATIVE I ~~ © 1988-2014 ACORD CORPORATION. All rights r eserved. ACORD 25 (201 4/01) T h e A CORD name and logo a re r egist e red marks of ACORD EXHIBIT D FORM 590 TAXASI...E YEAR • CALIFORNIA FORM 2017 Withholding Exemption Certificate 590 The payee completes thia form and submits It to the withholding agent. The withholding agent keeps this form with their records . Withholding Agent Information Name City of South San Francisco P BB Information Name AGS Geospatial, LLC Addreu (IIIJl}a18., room. PO bee. or PMB no.) 7131 Wlldgrove Avenue Olly (If you ha\/9 a foreign addnlsa, aee lnmictlons.) State ZIP oode DAUAS TX 7 5 2 1 4 Exemption Reason Check only one box. By checking the appropriate box below, the payee certifies the reason for the exemption from the California income tax wllhhold lng requirements on payment(s) made to the entity or lndlvldual. 0 lndlvfduals -Certification of Residency: I am a resident of California and I reside at the address shown above . If I become a nonresident at any time, I wlU promptly notify the withholding agent. See Instructions for General Information D, Definitions . 0 Corporations; The corporation has a permanent place of business in Californla at the address shown above or Is qualified through the Callfomla Secretary of state (SOS) to do business In California. The corporation will file a California tax return. If this corporation ceases to have a permanent place of business In Callfom la or cease., to do any of the above, I will promptly notify the withholding agent. See Instructions for General Information 0, Oeflnlttons . fl] Partnerahlps or Limited Uablllty Companies (LLCs): The partnership or LLC has a permanent place of business In California at the address shown above or l s registered with the California SOS, and is subject to the laws of California. The partnership or LLC will Ille a California tax return. If the partnership or LLC ceases to do any of the above, I win promptly Inform the withholding agent. For withholding purposes, a llmlted liabillty partnership (LLP) Is treated Ilka any other partnership. 0 Tax-Exempt Entitles: The entity is exempt from tax under California Revenue and Taxation Code (A& TC) Section 23701 __ (Insert letter) or Internal Revenue Code Sectlon 501 (c) __ (Insert number). If this entity oeases to be exempt from tax , I will promptly notify the wlthholding agent. Ind ividuals cannot be tax-exempt entities. 0 Insurance Companies, Individual Retirement Arrangements (IRAs), or Qualified Pension/Profit-Sharing Plana: The entity Is an Insurance company, IRA , or a federally qualified pension or profit-sharing plan . 0 Callfornl11 Trusts: At least one trustee and one noncontlngent beneficiary of the above-named trust Is a California resident. The trust will fil e a California fiduciary tax return . If the trustee or noncontingent beneficiary becomes a nonresident at any time , I will promptly notify the withholdi ng agent D Estates -Certification of Residency of Deceaaed Person: I am the executor of the abov&-named person's estate or trust. The decedent was a Californ ia resident at the time of death. The estate will file a California fiduciary tax rebJm. D Nonmilitary Spouse of a Military Servlcemember: l am a nonmilitary spouse of a milltary servicemember and I meet the Military Spouse Residency Retie! Act (MSRRA) requirements. See instructions for General Information E, MSRRA. CERTIFICATE OF PAYEE : Payee must complete and sign below. To learn about your privacy rights, how we may use your Information, and the consequences for not providing the requested Information, go to ftb.ca.gov and search for privacy notice. To request this notice by mall, call 800.852.5711. Under penalties of pe~ury, I declare that I have examined the information on this form, including accompanying schedules and statements, and to the best of my knowledge and belief, It Is true, correct, and complete. I further declare under penalties of pe~ury that if the facts upon which this form are based change, I wnt promptly notify the wlthholdlng agen t. Type or print payee's na~me an6 !'9tln Anderson, Principal Payee's signature II--------= -:::::-,..., ,/ -...:...:::: Telephone c850 ) 8881203 Date 05/25/20 17 • 7061173 Fonn 590 C2 2016 • City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-200 Agenda Date:6/27/2017 Version:1 Item #:5. Report regarding study session considering changes to the Master Fee Schedule.(Richard Lee,Director of Finance) RECOMMENDATION No formal action is required at this time.Staff recommends that the City Council review the information contained in this report and provide City staff with feedback and direction. BACKGROUND Consistent with Proposition 218 and Proposition 26,the City has the authority to set its user fees at a rate which reflects the reasonable cost to provide the regulatory act or service.In this way,the requester of the service is paying for the cost of providing the service, and not the general public. The City should,as a good business practice,periodically examine the actual cost to provide a service and then adjust fees accordingly,either up or down.The Fiscal Year 2016-17 Adopted Budget includes a budget appropriation to have a comprehensive review of the City’s fees.This fee setting process is supported by a fee study, which serves to: 1.Calculate fees in compliance with federal guidelines; 2.Ensure a reasonable cost to provide services; and 3.Set fees up to a rate that recovers the City’s cost to provide the service. Staff solicited proposals from three qualified firms and selected NBS Government Finance Group (NBS),based on their qualifications,experience and proposed cost.NBS has a staff of over 35 consultants and engineers that have extensive experience in the fields of finance,management,engineering,and local governance and combine their knowledge to produce a synergy that results in maximum success and minimum risk.NBS has completed numerous fee studies for local government agencies,including the City of San Carlos,Sacramento Metropolitan Fire District, and the San Francisco Municipal Transportation Agency. Prior to conducting the fee study and rate setting,NBS completed a Cost Allocation Plan (CAP),which ultimately determined a Productive Hourly Rate (PHR)for all staff members that provide a direct service to members of the public.The PHR was calculated using the process dictated by guidelines contained within the Office of Management and Budget Circular A-87, outlined below: 1.Determined which departments provide indirect services -These typically include City Council, City Clerk, City Manager, Human Resources, and other city administrative departments; 2.Calculated the reasonably hourly rate for staff members within the indirect service departments - City of South San Francisco Printed on 6/23/2017Page 1 of 5 powered by Legistar™ File #:17-200 Agenda Date:6/27/2017 Version:1 Item #:5. The indirect service hourly rate included salary, incentives and the cost of all benefits; 3.Reviewed all other costs incurred by indirect departments and determined which were eligible to be included in the cost allocation plan; and 4.Identified an appropriate basis to allocate all eligible indirect department costs to those departments that provide direct services to members of the public -Those direct service departments typically include the Police,Fire,Library,Parks and Recreation and Public Works Departments. Indirect costs can be allocated to direct services in a number of different ways.The City’s CAP primarily used the following allocation methods: a.Building occupancy by department; b.Net expenses per fund/department; and c.Full time equivalent (FTE) count by fund/department. In order to determine appropriate cost allocations,NBS conducted extensive interviews with staff from each department that provide direct services over the past three months.Through the interview process,NBS was able to determine the amount of time,on average,that staff spends on each service listed on the City’s Master Fee Schedule. Proposed Fee Changes Following completion of the information gathering phase,NBS’calculations determined the City’s current cost recovery rate,as well as the potential full cost recovery rate.Staff recommends that certain fees recover costs at a rate less than full cost recovery primarily for affordability and market purposes.A detailed breakdown of each fee is included in Attachment 1,which shows the current fee,actual cost in today’s dollars,and the proposed fee for consideration.The analysis is color coded to highlight fees where the cost recovery rate is less than 90 percent in green. Fees that are increasing by a factor of more than 200 percent are highlighted orange. Overall,South San Francisco is under charging on its fees by $8.3 million.This means there are $8.3 million worth of services being provided at the expense of other funds, namely the General Fund. Discussing all fees individually in this staff report is not feasible.However,below is a discussion of the proposed fee changes with the most projected annual impact: Economic and Community Development Department - Planning Conditional Use Permit - Increase fee from $650 to $3,273 The current fee for a residential or civic conditional use permit is $650.Based on the results of the fee study,the recommended fee level (and full cost recovery rate)is $3,273;an increase of $2,623.Based on the average number of times the City issues a conditional use permit per year (estimated volume of activity), the change in rate would generate an additional $62,953 in annual revenue. Zoning Text Amendment - Increase fee from $2,000 to $8,155 The current fee for zoning text amendment services is $2,000.Based on the results of the fee study,the recommended fee level (and full cost recovery rate)is $8,155;an increase of $6,155.Based on the average number of times the City provides zoning text amendment services per year (estimated volume City of South San Francisco Printed on 6/23/2017Page 2 of 5 powered by Legistar™ File #:17-200 Agenda Date:6/27/2017 Version:1 Item #:5. average number of times the City provides zoning text amendment services per year (estimated volume of activity), the change in rate would generate an additional $92,323 in annual revenue. Design Review - Commercial and Industrial - Increase fee from $700 to $2,458 The current fee for design review services of a commercial or industrial development is $700.Based on the results of the fee study,the recommended fee level (and full cost recovery rate)is $2,458;an increase of $1,758.Based on the average number of times the City provides this service per year (estimated volume of activity),the change in rate would generate an additional $117,756 in annual revenue. Economic and Community Development Department - Building Building Inspection - Increase from $6,217 to $23,273 The current fee for building inspection services on permits valued between $10 million and $25 million is $6,217.The fee study recommends a fee of $23,273.Based on the average number of times the City provides building inspection services within this valuation tier,the change in rate would generate an additional $289,962 in annual revenue. Building Plan Checking - Increase from $4,586 to $23,273 The current fee for building plan checking services for permits valued between $10 million to $25 million is $4,586.Based on the results of the fee study,the recommended fee level (and full cost recovery rate)is $23,273;an increase of $18,687.Based on the average number of times the City provides building plan checking services per year within this valuation tier (estimated volume of activity), the change in rate would generate an additional $186,873 in annual revenue. Police Department New Fee for Ammunition Storage Administration - $135 Pursuant to California Penal Code (PC)Section 33880,cities or counties may impose a charge equal to its administrative costs related to the seizure,storage,impounding or release of ammunition.Based on the anticipated time increment and Police Department staff required to provide the service,the full cost recovery rate was calculated to be $135.Further,staff anticipates that this service fee will generate over $70,000 per year. Fire Department Fire and Life Safety - Plan Check - Increase fee from $2,243 to $10,630 Fire and life safety plan check service fees are recommended to increase from $2,243 to $10,630 for permits valued between $1,000,001 and $3,000,000 based on the results of the fee study.Based on the average number of times City staff provides this service per year (estimated volume of activity),the change in rate would generate an additional $478,037 in annual revenue. Public Works Department Improvement Plan Check - Increase fee from $300 to $575 The current fee for improvement plan check services is $300.Based on the results of the fee study,the City of South San Francisco Printed on 6/23/2017Page 3 of 5 powered by Legistar™ File #:17-200 Agenda Date:6/27/2017 Version:1 Item #:5. The current fee for improvement plan check services is $300.Based on the results of the fee study,the recommended fee level (and full cost recovery rate)is $575;an increase of $275.Based on the average number of times the City provides improvement plan check services per year (estimated volume of activity), the change in rate would generate an additional $100,952 in annual revenue. Improvement Inspection - Increase fee from $200 to $431 The current fee for improvement inspection services is $200.Based on the results of the fee study,the recommended fee level (and full cost recovery rate)is $431;an increase of $231.Based on the average number of times the City provides improvement plan check services per year (estimated volume of activity), the change in rate would generate an additional $84,889 in annual revenue. Library and Parks and Recreation Fees for Library and Parks and Recreation were handled differently and are not part of Attachment 1.Library Department fees generate a nominal amount of revenue,and are principally set by the Peninsula Library System (PLS),a consortium of 35 public and community college libraries working together to provide innovative and cost-effective service to their users.As such,Library Department fees are consistent with those authorized by the PLS. A fee study specific to Parks and Recreation is underway but is not yet complete.This entails examining every specific program offering individually,a lengthy process where the cost of conducting the study further may be more than the potential return given the low fees involved.This area will be the subject of further study.The study thus far,however,has evaluated cost recovery efforts in the Parks and Recreation Department on a program basis,a common fee study practice.A number of the programs returned reasonable cost recovery rates: ·Rentals/Picnics - 99 percent; ·Classes Events - 80 percent; ·Childcare - 72 percent Fees for Parks and Recreation have not been adjusted in two years.The Consumer Price Index in the Bay Area has risen 6.5 percent as of April,2017.To keep pace with inflation,staff proposes an increase of five percent for Parks and Recreation fees.In the meantime,the fee study will be completed over the next year,and focus on the programs that are currently below desired cost recovery rates. Comparisons With Other Cities An attempt was made to compare individual fees in South San Francisco with neighboring cities;however,this method proved generally unsuccessful as each city has unique names and formulas for fees and a true one-to- one comparison was not possible.Instead,NBS examined ten common service applications and compared each application against the cost of a similar application in other cities,namely,San Francisco,San Bruno,San Mateo,Redwood City,Palo Alto and Daly City.This city comparison is attached hereto as Attachment 2,and shows that in every case,South San Francisco remains at or below the average fee cost when compared with City of South San Francisco Printed on 6/23/2017Page 4 of 5 powered by Legistar™ File #:17-200 Agenda Date:6/27/2017 Version:1 Item #:5. other cities. FISCAL IMPACT Overall,South San Francisco is under charging on its fees by $8.3 million.City Council adoption of the Master Fee Schedule as proposed will reduce the subsidy of the service cost for which the City charges fees by $4.7 million.The City will still subsidize fees by approximately $3.6 million.Staff will continue to study related service cost and return to Council next year to again review fees in hopes of further closing the gap between service cost and fee revenue. CONCLUSION Good business practice requires South San Francisco to periodically adjust service fees to align actual cost with the fee charged.The proposed amendments to the City’s Master Fee Schedule are consistent with Proposition 218 and Proposition 26,which authorizes the City to set its user fees at a rate which reflects the reasonable cost to provide the regulatory act or service.The methodologies used to review the costs to provide service for which the City charges fees is in compliance with federal guidelines.It is recommended the City Council accordingly review FY 2017-18 Master Fee Schedule,Attachment 3. Attachments 1.Fee Cost Analysis 2.Fee Comparison with Other Cities 3.FY 2017-18 Proposed Master Fee Schedule 4.PowerPoint Presentation City of South San Francisco Printed on 6/23/2017Page 5 of 5 powered by Legistar™ NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 City Clerk COS, Page 1 of 49 City of South San Francisco ATTACHMENT 1 City Clerk - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Agendas, Transcripts, Administrative Codes CC1 Agendas: City Council Annually [7]4.00 107$ 428$ $ 40 9%40$ 9%2 CC2 Successor Agency Annually 2.00 107$ 214$ $ 35 16%35$ 16%2 CC3 Oversight Board or any other legislative body Annually 2.00 107$ 214$ $ 35 16%35$ 16%- CC4 Transcripts Folio Rate [8] Actual Cost 100% Actual Cost 100%5 Additional Copies Per Page [8] $ 0.25 0.10$ 5 Subpoena Processing Fees CC5 Complying with each subpoena and delivering records to attorney, attorney's representative, or deposition officer Per Hr/Per Person [2]1.00 107$ 107$ $ 15 14%15$ 14%200 CC6 Clerical costs incurred in locating and making records available Per Hr/Per Person [5]1.00 107$ 107$ $ 24 22%24$ 22%200 CC7 Standard reproduction of documents 8 1/2 x 14 inches or less Per Page [6,8] $ 0.10 0.10$ - CC8 Standard reproduction of larger size documents Per Page [8] $ 0.20 0.20$ - CC9 Daily cost for a non-public safety employee required to remain in attendance pursuant to a subpoena Per Day [9]8.00 107$ 856$ $ 150 18%150$ 18%50 CC10 Daily cost for a public safety employee required to remain in attendance pursuant to a subpoena Per Day Police - Sworn Per Day [9]8.00 171$ 1,367$ Fire Per Day [9]8.00 121$ 966$ 2,333$ $ 275 12%275$ 12%50 CC11 Daily cost for a custodian of records to appear to describe records Per Day [9]8.00 107$ 856$ $ 150 18%150$ 18%10 Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit Estimated Volume of Activity Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 City Clerk COS, Page 2 of 49 City of South San Francisco ATTACHMENT 1 City Clerk - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit Estimated Volume of Activity Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % CC12 Daily cost for public safety custodian of records to appear to describe records Per Day Police - Sworn Per Day [9]8.00 171$ 1,367$ Fire Per Day [9]8.00 121$ 966$ 2,333$ $ 275 12%275$ 12%25 Other Fees CC13 Campaign Disclosure Statements (FPPC)Per Page [8] $ 0.10 0.10$ - CC14 Candidate Statements Deposit [3]2.00 107$ 214$ $ 600 280%1,000$ 467%10 CC15 Candidates Election Manual (for non-candidates, persons who fail to file nomination papers, or withdraw candidacy) Flat [8] $ 50 -$ - CC16 Duplication of Videotapes onto DVDs/CDs Flat 0.50 107$ 53$ $ 10 19%53$ 100%5 CC17 Preparing Proof of Residence Letters or Notarizing Proof of Living Documents Flat 0.08 107$ 9$ $ 10 112%9$ 100%20 CC18 Postage Flat Actual Cost 100% Actual Cost 100%- CC19 Duplication of Council meeting audio file to CD Per CD 0.17 107$ 18$ $ 7.50 41%18$ 100%10 CC20 Copy of CD/DVD External file Per CD 0.12 107$ 13$ $ 7.50 58%13$ 100%5 Non-existing file Per CD 0.17 107$ 18$ $ 7.50 41%18$ 100%1 City Clerk Meeting Per CD 0.25 107$ 27$ $ 7.50 28%27$ 100%5 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 City Clerk COS, Page 3 of 49 City of South San Francisco ATTACHMENT 1 City Clerk - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit Estimated Volume of Activity Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % City-Wide Reproduction of Printed Matter CC21 Blueprinting: Blue Line copies Per s.f.[8] $ 0.30 Actual Cost 100%- Sepia Line copies ($4 minimum)Per s.f.[8] $ 0.60 Actual Cost 100%- CC22 Photocopying of all items not otherwise listed in this Master Fee Schedule Per Page [4,6,8] $ 0.25 0.10$ 500 CC24 Published materials for which there is a stated cost.Flat [8] Actual Cost 100% Actual Cost 100%- CC25 Hourly Rate: City Clerk 1.00 107$ 107$ $ - 0%107$ 100% For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 City Clerk COS, Page 4 of 49 City of South San Francisco ATTACHMENT 1 City Clerk - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit Estimated Volume of Activity Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % [Notes] [1] [2] [3] [4] [5] [6] [7] [8] [9]Maximum daily cost. This fee does not include charges for time spent by City staff gathering City records under the Public Records Act. Rather, it charges for time spent compiling and gathering data and putting it into another format requested by a member of the public, which is not covered under the Public Records Act. Note that requests for analysis or compilation of City data are discretionary requests, and ddt tff ilbilit d ti titPer Public Records Act ($ .10 per page). Ten cents ($0.10) per page for standard reproduction of documents of a size 8 1/2 by 14 inches or less; twenty cents ($0.20) per page for copying of Sourced from client provided PDF "FY 16-17 Master Fee Schedule" The only fee for complying with the subpoena shall not exceed fifteen dollars ($15), plus the actual cost, if any, charged to the witness by a third person for retrieval and return of records held offsite by that third person. If the records are retrieved from microfilm, the reasonable cost, as defined in paragraph (1), shall also apply. The amount of two hundred seventy-five dollars ($275), together with the subpoena, shall be tendered to the person accepting the subpoena for each day that the peace officer, firefighter, state employee, trial court employee, or specified county employee is required to remain in attendance pursuant to the subpoena. (c) If the actual expenses should later prove to be less than the amount tendered, the excess of the amount tendered shall be refunded. (d) If the actual expenses should later prove to be more than the amount deposited, the difference shall be paid to the public entity by the party at whose request the subpoena is issued. Proportionate share of actual cost imposed by San Mateo County Clerk / Elections Office. [December 19, 1979, R:143-1979] Under the Public Records Act, the City may charge users for photocopying or duplicating records. If a Citizen claims that they are economically disadvantaged or indigent, staff may waive the fee for photo0copying the first ten pages. Not more than ten pages per day per citizen may be waived under these circumstances. (Up to $2.50 per day per person) Agendas that are emailed have no charge. Placeholder for Master Fee Schedule (MFS); not included in cost analysis NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 City Manager COS, Page 5 of 49 City of South San Francisco City Manager - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities CM1 Film Permit Per Permit 3.00 181$ 542$ 400$ 74%542$ 100%2 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1]Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Finance COS, Page 6 of 49 City of South San Francisco Finance - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities F1 Business License Listing: Master List Per List 0.08 114$ 9$ 50$ 550%9$ 100%6 Monthly Update Per Update 0.08 114$ 9$ 20$ 220%9$ 100%12 F2 Overdue Invoices ($10 minimum)Monthly [2,4]1% of Bill 1% of Bill - F4 Returned Checks Due to Insufficient Funds Per Check [3]1.50 114$ 170$ 18$ 11%25$ 15%22 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1]Sourced from client provided PDF "FY 16-17 Master Fee Schedule" [2]One percent monthly beginning 60 days after the date on which the bill was due. [3] Per CA Civil Code; 1st NSF Check is limited to $25 fee; each subsequent NSF check is limited to $35 fee [4]Placeholder for Master Fee Schedule (MFS); not included in cost analysis Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fees for the Annual Budget, Comprehensive Annual Financial Report, and Other Materials Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fee Unit NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Police COS, Page 7 of 49 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Alarms, Animal Control, Fingerprinting P1 Fingerprints All individuals (City Employees excluded)Per Person [2]0.33 171$ 56$ $ 20 35%55$ 98%- Live Scan Fingerprinting 0.42 171$ 71$ $ 40 56%70$ 99%- Permits P2 Alarm Registration (Commercial) New/ Renewal Flat 0.17 171$ 28$ $ 25 88%25$ 88%407 P3 False Alarm Fines [3] 2nd alarm (Within 12 months of 1st alarm)Per alarm 171$ -$ $ 50 100$ - 3rd alarm (Within 12 months of 1st alarm)Per alarm 171$ -$ $ 100 200$ - 4th and other additional alarms within 12 months of the 1st preventable alarm Per alarm 171$ -$ $ 250 500$ - False Alarm Response (average)Flat [9]0.66 171$ 113$ P4 False Alarm Fine Appeal Per appeal 0.33 171$ 56$ $ 25 44%55$ 98%- P5 Bingo Per Permit [8]0.33 171$ 56$ $ 100 177%55$ 98%- Initial Permit (Refundable if denied)Flat 0.33 171$ 56$ $ 50 89%55$ 98%- Annual Renewal Per Renewal 3.00 171$ 512$ $ 100 20%510$ 100%3 P6 Card room I.D. Card: Initial Operator Permit Flat 10.00 171$ 1,708$ $ 750 44%1,705$ 100%- Initial Employee Permit Flat 2.00 171$ 342$ $ 125 37%340$ 100%- Annual Renewal (for operator & employee permit)Flat 0.50 171$ 85$ $ 10 12%85$ 100%- Replacement Flat 0.50 171$ 85$ $ 25 29%85$ 100%- P7 Cab Company Per individual 0.33 171$ 56$ $ 100 177%55$ 98%- Driver Renewal Permit Flat 0.33 171$ 56$ $ 65 115%55$ 98%39 Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Police COS, Page 8 of 49 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit P8 Vehicles for Hire: Initial Certificate of Convenience and Necessity Per individual 40.00 171$ 6,833$ $ 100 1%6,830$ 100%- Certificate of Renewal Per Driver 1.00 171$ 171$ $ 65 38%170$ 100%- P9 Special Event Permit Flat [6] $ 250 250$ 10 Non-Profit Group / Charity Event Flat [6] $ 175 175$ 5 P10 Junk Collector Per individual 0.50 171$ 85$ $ 27 31%85$ 100%1 P11 Massage Establishment or Bath House: Initial Permit Per individual 10.00 171$ 1,708$ $ 750 44%1,705$ 100%- Annual Renewal Per individual 1.00 171$ 171$ $ 125 73%170$ 100%- P13 Pawnbroker/Secondhand Goods Background Investigation: Dealer Per Permit 10.00 171$ 1,708$ $ 750 44%1,705$ 100%- Employee Per Permit 2.00 171$ 342$ $ 150 44%340$ 100%- P14 Fortune Telling Per Permit 10.00 171$ 1,708$ $ 750 44%1,705$ 100%- P15 Tow Vehicle Operator: Initial Permit/ Annual Renewal Flat 1.00 171$ 171$ $ 125 73%170$ 100%- Tow Vehicle Driver Permit (Five-Year)Per Driver 1.00 171$ 171$ $ 90 53%170$ 100%- P16 Renewal: Tow Service Franchise Fee Per Vehicle 1.00 171$ 171$ $ 50 29%50$ 29%- Replacement of Lost, Stolen, or Mutilated Permits Per Permit 0.25 171$ 43$ $ 25 59%40$ 94%- Reissued Permits Per Permit 0.25 171$ 43$ $ 25 59%40$ 94%- P17 Photographs - Digital Photographs on Disks Per Copy 0.33 171$ 56$ $ 25 44%55$ 98%3 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Police COS, Page 9 of 49 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit Miscellaneous Fees P18 Vehicle Abatement Per Vehicle [4]2.00 171$ 342$ $ 300 88%340$ 100%30 P19 Video Tape Per Copy 0.50 100$ 50$ $ 40 80%50$ 100%- P20 DVD Video Per Copy 0.50 100$ 50$ $ 40 80%50$ 100%- P21 In Car/ Bodycam Video - DVD Per Copy 1.00 100$ 100$ $ 50 50%100$ 100%- P22 Cassette Tape Per Copy 0.50 100$ 50$ $ 10 20%50$ 100%- P23 CD - Audio Per Copy 0.50 100$ 50$ $ 25 50%50$ 100%- P24 Police Reports Per Page $ 0.25 Refer to City Clerk Fee Schedule - P25 Special Personnel Services [5] Security Personnel (Police Officer) Staff Police Officer Per Hour 1.00 171$ 171$ $ 110 64%110$ 64%- Discounted Rate for SSFUSD Per Hour 1.00 171$ 171$ $ 90 53%90$ 53%- P26 Transcripts Refer to City Clerk Fee Schedule Refer to City Clerk Fee Schedule - P27 Emergency Response to Driving Under the Influce (DUI) Accidents [6,7] Actual Wages + 50% overhead 100%Actual Costs 100%- Incident Response (includes Accident, Hazmat, DUI or other incident)[6] Actual Wages + 50% overhead 100%Actual Costs 100%- P28 Towed Vehicle Release, Negligent Operator Per Vehicle 1.00 171$ 171$ $ 100 59%170$ 100%548 P29 Plan Check & Condition Formulation (Bldg)flat 1.00 171$ 171$ Hourly direct contract plan check cost 100%170$ 100%130 P30 Site Inspections Hourly 1.00 171$ 171$ Hourly direct contract plan check cost 100%170$ 100%24 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Police COS, Page 10 of 49 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit P31 Firearm Storage Administration Fee Single Firearm Flat 2.00 171$ 342$ $ 150 44%340$ 100%4 Each Additional Weapon Flat 2.00 171$ 342$ $ 100 29%340$ 100%- P32 new Ammunition Storage Administration Fee Sworn Flat 0.50 171$ 85$ Non-Sworn Flat 0.50 100$ 50$ 135$ $ - 0%135$ 100%520 P33 Clearance Letter Flat 0.25 171$ 43$ $ 10 23%10$ 23%365 P34 Hourly Rate: Sworn 1.00 171$ 171$ $ - 0%170$ 100% Non-Sworn 1.00 100$ 100$ $ - 0%100$ 100% Support to Planning PL4 Conditional Use Permit:Per Application 0.50 171$ 85$ Residential or Civic Use PL15 Development Agreement Deposit 0.50 171$ 85$ PL23 Design Review - Single Family Residential/New or Additions to 2 or 3 Units Per Application 0.50 171$ 85$ PL24 Design Review - Multi-Family Residential / Subdivisions 4 or More Units/ Modifications / Additions to 4 or More Units Per Application 0.50 171$ 85$ PL25 Design Review - Commercial and Industrial Per Application 0.50 171$ 85$ NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Police COS, Page 11 of 49 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit PL26 Design Review - Projects Requiring Planning Commission Approval Deposit 0.50 171$ 85$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2]Up to three cards per individual. [3]Resets every calendar year. [4]On public roadway only. [5] [6] [7]CA GC 53150-53159 DUI Maximum $12,000 [8]Penal code: SSFMC Ch. 6.32 [9]For Informational Purpose only Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Hourly salary plus 40% for benefits plus 30% in administration charges; 30-minute minimum Placeholder for Master Fee Schedule (MFS); not included in cost analysis NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 12 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities F6 Contracted BLS Inter-Facility Flat [6]401$ 401$ F7 Mileage (All levels)Per Mile [4]50$ 50$ F8 Oxygen Flat [4]120$ 120$ Fire Service EMS Training F9 First-Aid / CPR / AED Classes for Residents (cost of textbook and certification card)Per person [4]15$ 15$ 11 F10 First-Aid / CPR / AED Classes for Non-Residents Per person [4]100$ 100$ 10 F11 First-Aid / CPR Classes for SSF Businesses Per person [4]55$ 55$ - F12 Heartsaver® CPR/AED Per person [4]50$ 50$ 21 F13 Pediatric Education for Pre-hospital Professionals Per person [4]120$ 120$ - F14 American Heart Association "Professional Level" courses for the public and other outside agencies ACLS Knowledge and Skills Review Workshops Per person [4]175$ 175$ - F15 Initial Recognition: Pediatric Advanced Life Support (PALS)Per person [4]235$ 235$ - Advance Cardiac Life Support (ACLS)Per person [4]235$ 235$ - Basic Life Support-Health Care Provider (BLS- HCP)Per person [4]75$ 75$ 29 F16 Re-recognition: Pediatric Advanced Life Support (PALS)Per person [4]190$ 190$ - Advance Cardiac Life Support (ACLS)Per person [4]190$ 190$ - Basic Life Support-Health Care Provider (BLS- HCP)Per person [4]50$ 50$ - F17 Lead EKG Class Per person [4]200$ 200$ - Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 13 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity F18 Geriatric Education for Emergency Medical Services Per person [4]190$ 190$ - F19 Infrequent Paramedic Skills Per person [4]80$ 80$ - F20 Other EMS Continuing Education Classes Per Hour Per Person [4]8$ 8$ - F21 Student Materials, Supplies, etc. Required to Participate Actual Cost 100%Actual Cost 100%71 F22 Certification Fees required by Certifying Authority Flat 5$ %5$ %- Fire Training Division F23 Emergency Response Team Class Per Hour Per Person [8]1.00 166$ 166$ 10$ 6%28$ 17%- F24 Permit Required Confined Space Class Per Hour Per Person [8]1.00 166$ 166$ 10$ 6%28$ 17%- F25 Hazardous Materials Responder Class Per Hour Per Person [8]1.00 166$ 166$ 10$ 6%28$ 17%- F26 Technical Rescue Class Per Hour Per Person [8]1.00 166$ 166$ 10$ 6%28$ 17%- F27 Vehicle Extrication Class Per Hour Per Person [8]1.00 166$ 166$ 10$ 6%28$ 17%- F28 Other Fire Training Continuing Education Classes Per Hour Per Person [8]1.00 166$ 166$ 8$ 5%28$ 17%- F29 Student Materials, Supplies, etc. Required to Participate Actual Cost 100%Actual Cost 100%- F30 Certification Fees required by Certifying Authority Flat 5$ %Actual Cost 100%- Fire Prevention Division Permits and Fees NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 14 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fire Protective Systems Construction Permit F32 Construction Without a Permit [4] 2 Times cost of Permit 2 Times cost of Permit - F33 Fire Protective Sytems Inspection Fees (Inspection - includes 2 inspections; minimum $125) $0 - $6,000 Minimum base fee up to $6,000 3.00 166$ 498$ 125.00$ 25%498$ 100%128 $ 6,001 base fee @ $6,000 3.00 166$ 498$ 69.25$ 14%498$ 100%121 each additional $1,000 or fraction thereof each add'l $1,000 0.053 166$ 9$ 14.00$ 160%8.7$ 100%- $ 25,001 base fee @ $25,000 4.00 166$ 664$ 391.75$ 59%664$ 100%23 each additional $1,000 or fraction thereof each add'l $1,000 0.080 166$ 13$ 10.10$ 76%13.3$ 100%- $ 50,001 base fee @ $50,000 6.00 166$ 997$ 643.75$ 65%997$ 100%24 each additional $1,000 or fraction thereof each add'l $1,000 0.040 166$ 7$ 7.00$ 105%6.6$ 100%- $ 100,001 base fee @ $100,000 8.00 166$ 1,329$ 993.75$ 75%1,329$ 100%29 each additional $1,000 or fraction thereof each add'l $1,000 0.025 166$ 4$ 5.60$ 135%4.2$ 100%- $ 500,001 base fee @ $500,000 18.00 166$ 2,990$ 3,233.75$ 108%2,990$ 100%5 each additional $1,000 or fraction thereof each add'l $1,000 0.044 166$ 7$ 4.75$ 65%7.3$ 100%- $ 1,000,001 base fee @ $1,000,000 40.00 166$ 6,644$ 5,608.75$ 84%6,644$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.005 166$ 1$ 3.65$ 440%0.8$ 100%- $ 3,000,001 base fee @ $3,000,000 50.00 166$ 8,305$ 5,608.75$ 68%8,305$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.005 166$ 1$ 3.65$ 440%0.8$ 100%- $ 5,000,001 base fee @ $5,000,000 60.00 166$ 9,966$ 5,608.75$ 56%9,966$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.003 166$ 0.4$ 3.65$ 814%0.4$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 15 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity $ 10,000,001 base fee @ $10,000,000 73.33 166$ 12,180$ 5,608.75$ 46%12,180$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.003 166$ 0.4$ 3.65$ 814%0.4$ 100%- $ 25,000,001 base fee @ $25,000,000 113.33 166$ 18,824$ 5,608.75$ 30%18,824$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.001 166$ 0.2$ 3.65$ 1690%0.2$ 100%- $ 50,000,001 base fee @ $50,000,000 146.67 166$ 24,361$ 5,608.75$ 23%24,361$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.003 166$ 0.5$ 3.65$ 749%0.5$ 100%- F109 Fire Protection Systems - Plan Check (Includes 2 checks & 1 re-check) $0 - $6,000 Minimum base fee up to $6,000 1.00 166$ 166$ 81.25$ 49%166$ 100%136 $ 6,001 base fee @ $6,000 1.00 166$ 166$ 45.01$ 27%166$ 100%143 each additional $1,000 or fraction thereof each add'l $1,000 0.053 166$ 9$ 9.10$ 104%8.7$ 100%- $ 25,001 base fee @ $25,000 2.00 166$ 332$ 254.64$ 77%332$ 100%32 each additional $1,000 or fraction thereof each add'l $1,000 0.020 166$ 3$ 6.57$ 198%3.3$ 100%- $ 50,001 base fee @ $50,000 2.50 166$ 415$ 418.44$ 101%415$ 100%38 each additional $1,000 or fraction thereof each add'l $1,000 0.010 166$ 2$ 4.55$ 274%1.7$ 100%- $ 100,001 base fee @ $100,000 3.00 166$ 498$ 645.94$ 130%498$ 100%5 each additional $1,000 or fraction thereof each add'l $1,000 0.008 166$ 1$ 3.64$ 292%1.2$ 100%- $ 500,001 base fee @ $500,000 6.00 166$ 997$ 2,101.94$ 211%997$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.020 166$ 3$ 3.09$ 93%3.3$ 100%- $ 1,000,001 base fee @ $1,000,000 16.00 166$ 2,658$ 3,645.69$ 137%2,658$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.005 166$ 0.9$ 2.37$ 270%0.9$ 100%- $ 3,000,001 base fee @ $3,000,000 26.67 166$ 4,429$ 3,645.69$ 82%4,429$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 16 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity each additional $1,000 or fraction thereof each add'l $1,000 0.008 166$ 1.3$ 2.37$ 179%1.3$ 100%- $ 5,000,001 base fee @ $5,000,000 42.67 166$ 7,087$ 3,645.69$ 51%7,087$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.003 166$ 0.5$ 2.37$ 446%0.5$ 100%- $ 10,000,001 base fee @ $10,000,000 58.67 166$ 9,744$ 3,645.69$ 37%9,744$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.001 166$ 0.2$ 2.37$ 1020%0.2$ 100%- $ 25,000,001 base fee @ $25,000,000 80.00 166$ 13,288$ 3,645.69$ 27%13,288$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.000 166$ 0.1$ 2.37$ 3571%0.1$ 100%- $ 50,000,001 base fee @ $50,000,000 90.67 166$ 15,059$ 3,645.69$ 24%15,059$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.002 166$ 0.3$ 2.37$ 788%0.3$ 100%- F108 Fire and Life Safety - Plan Check (Includes 2 checks and 1 re-check) $0 - $6,000 Minimum base fee up to $6,000 1.00 166$ 166$ 50.00$ 30%83$ 50%- $ 6,001 base fee @ $6,000 1.00 166$ 166$ 27.70$ 17%83$ 50%35 each additional $1,000 or fraction thereof each add'l $1,000 0.053 166$ 9$ 5.60$ 64%8.7$ 100%- $ 25,001 base fee @ $25,000 2.00 166$ 332$ 156.70$ 47%166$ 50%27 each additional $1,000 or fraction thereof each add'l $1,000 0.080 166$ 13$ 4.04$ 30%13.3$ 100%- $ 50,001 base fee @ $50,000 4.00 166$ 664$ 257.50$ 39%332$ 50%40 each additional $1,000 or fraction thereof each add'l $1,000 0.240 166$ 40$ 2.80$ 7%39.9$ 100%- $ 100,001 base fee @ $100,000 16.00 166$ 2,658$ 397.50$ 15%2,658$ 100%83 each additional $1,000 or fraction thereof each add'l $1,000 0.060 166$ 10$ 2.24$ 22%10.0$ 100%- $ 500,001 base fee @ $500,000 40.00 166$ 6,644$ 1,293.50$ 19%6,644$ 100%16 each additional $1,000 or fraction thereof each add'l $1,000 0.048 166$ 8$ 1.90$ 24%8.0$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 17 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity $ 1,000,001 base fee @ $1,000,000 64.00 166$ 10,630$ 2,243.50$ 21%10,630$ 100%57 each additional $1,000 or fraction thereof each add'l $1,000 0.021 166$ 4$ 1.46$ 41%3.5$ 100%- $ 3,000,001 base fee @ $3,000,000 106.67 166$ 17,717$ 2,243.50$ 13%17,717$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.032 166$ 5$ 1.46$ 27%5.3$ 100%- $ 5,000,001 base fee @ $5,000,000 170.67 166$ 28,347$ 2,243.50$ 8%28,347$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.013 166$ 2$ 1.46$ 69%2.1$ 100%- $ 10,000,001 base fee @ $10,000,000 234.67 166$ 38,977$ 2,243.50$ 6%38,977$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.006 166$ 1$ 1.46$ 154%0.9$ 100%- $ 25,000,001 base fee @ $25,000,000 320.00 166$ 53,151$ 2,243.50$ 4%53,151$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.002 166$ 0$ 1.46$ 517%0.3$ 100%- $ 50,000,001 base fee @ $50,000,000 362.67 166$ 60,237$ 2,243.50$ 4%60,237$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.007 166$ 1$ 1.46$ 121%1.2$ 100%- F34 Construction Without a Permit [4] Two Times Cost of Permit Two Times Cost of Permit - Other Fire Prevention Inspections F35 Annual Fire Inspection (Basic)Flat 1.50 166$ 249$ 125$ 50%249$ 100%320 F36 Non-Construction Fire Re-inspection Fee Flat 1.00 166$ 166$ 125$ 75%166$ 100%- F37 Inspections Outside Normal Business Hours Flat 1.00 166$ 166$ 125$ 75%166$ 100%- F38 Construction Re-inspection Fees Flat 1.00 166$ 166$ 125$ 75%166$ 100%- F39 Inspection for Which a Fee is not Specifically Indicated Flat 1.00 166$ 166$ 125$ 75%166$ 100%- F40 Annual High-rise Building (2 Hr. Minimum)Flat 1.00 166$ 166$ 125$ 75%166$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 18 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity F41 New Occupancy / Business Flat 2.00 166$ 332$ 125$ 38%332$ 100%17 F43 Group R, Division 1 Occupancies; Including Condominiums Classified as Group R, Division 3 with 3 or More Dwelling Units Per Building 0-10 Per living unit 1.50 166$ 249$ 10$ 4%249$ 100%- 11-30 Per living unit 2.00 166$ 332$ 10$ 3%332$ 100%- 31-50 Per living unit 3.00 166$ 498$ 10$ 2%498$ 100%- >50; each 50 Per living unit 4.00 166$ 664$ 10$ 2%664$ 100%- F45 Title 19, 5 Year Automatic Fire Sprinkler Certification Per System 2.00 166$ 332$ 125$ 38%332$ 100%72 F46 Pre-inspection of Residential Care Facilities Flat 2.00 166$ 332$ 50$ 15%332$ 100%10 Operational Permits F48 Operational Permits are added to teh basic annual inspection fee (F35) and will be established by highest cost/most intensive operational permit. Second and all subsequent operational permits will each be assigned a flat fee in order to document that each operation is permitted and the appropriate inspections have been conducted for that site. Flat 0.33 166$ 55$ -$ 0%55$ 100%- F49 Aerosol Products Flat 2.00 166$ 332$ 125$ 38%332$ 100%1 F50 Assemblies Flat 2.00 166$ 332$ 125$ 38%332$ 100%99 F51 Automobile Wrecking Yard Flat 2.00 166$ 332$ 125$ 38%332$ 100%- F52 Battery Systems Per System 2.00 166$ 332$ 125$ 38%332$ 100%- F53 Candles and Open Flames in Assembly Areas Per Assembly 1.00 166$ 166$ 125$ 75%166$ 100%- F54 Combustible Fiber Storage Flat 2.00 166$ 332$ 125$ 38%332$ 100%- F55 Combustible Material Storage Flat 2.00 166$ 332$ 125$ 38%332$ 100%2 F56 Commercial Rubbish-handling Operation Flat 2.00 166$ 332$ 125$ 38%332$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 19 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity F57 Compressed Gases Per System 1.00 166$ 166$ 125$ 75%166$ 100%20 F58 Cryogens Per System 3.00 166$ 498$ 125$ 25%498$ 100%16 F59 Dry Cleaning Plants Flat 3.00 166$ 498$ 125$ 25%498$ 100%- F60 Dust Producing Operations Flat 3.00 166$ 498$ 125$ 25%498$ 100%- F61 Fire Alarm Per Building 3.00 166$ 498$ 125$ 25%498$ 100%92 F62 Flammable of Combustible Liquids, Pipelines, Store, Handle, or Use.Per Tank 3.00 166$ 498$ 125$ 25%498$ 100%87 F63 Hazardous Materials Storage, Transport on Site, Dispense, Use, or Handle Chemicals Per Building [2]4.00 166$ 664$ 125$ 19%664$ 100%35 F64 Hazardous Materials in Excess by Classifications; Store, Transport on Site, Dispense, Use, or Handle Chemicals in Excess of Amounts Listed in Table 105-C Per class of chemical at each location 2.00 166$ 332$ 125$ 38%332$ 100%- F65 High-piled Storage Per Location 4.00 166$ 664$ 125$ 19%664$ 100%20 F66 Institutions and Day Care Per Location 2.00 166$ 332$ 125$ 38%332$ 100%10 F67 Large Family Day Care Per Location 2.00 166$ 332$ 125$ 38%332$ 100%- F68 Lumberyards Flat 4.00 166$ 664$ 125$ 19%664$ 100%- F69 Liquefied Petroleum Gases Per Tank 2.00 166$ 332$ 125$ 38%332$ 100%22 F70 Magnesium Working Flat 2.00 166$ 332$ 125$ 38%332$ 100%- F71 Motor Vehicle Fuel Dispensing Stations Per Location 2.00 166$ 332$ 125$ 38%332$ 100%16 F72 Organic Coatings Flat 2.00 166$ 332$ 125$ 38%332$ 100%- F73 Ovens, Industrial Baking or Drying Per Oven 1.00 166$ 166$ 125$ 75%166$ 100%9 F74 Permit-Required Confined Space Per Space 2.00 166$ 332$ 125$ 38%332$ 100%22 F75 Pyrotechnical Special Effects Material Flat 4.00 166$ 664$ 125$ 19%664$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 20 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity F76 Radioactive Materials Per Location 2.00 166$ 332$ 125$ 38%332$ 100%13 F77 Refrigeration Equipment Per System 1.00 166$ 166$ 125$ 75%166$ 100%21 F78 Residential Care and Residential Care for the Elderly Per Location 2.00 166$ 332$ 125$ 38%332$ 100%- F79 Repair Garages Flat 2.00 166$ 332$ 125$ 38%332$ 100%68 F80 Spraying or Dipping Per Tank 2.00 166$ 332$ 125$ 38%332$ 100%30 F81 Tire Storage Flat 3.00 166$ 498$ 125$ 25%498$ 100%3 F82 Wood Products Flat 2.00 166$ 332$ 125$ 38%332$ 100%1 F83 Wielding and Cutting Operations Per Location 3.00 166$ 498$ 125$ 25%498$ 100%52 F84 Failure to Obtain a Permit Varies [4] Two Times Permit Cost Two Times Permit Cost - F86 Flammable or Combustible Liquids; Remove, Install, Construct, Alter or Abandon an Underground or Above Ground Tank Per Tank 4.00 166$ 664$ 125$ 19%664$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 21 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity F87 Hazardous Materials; Install, Repair, Abandon, Remove, Place-Out-of-Service, Tanks or Piping, Close or Substantially Modify a Storage Facility Per Tank 4.00 166$ 664$ 125$ 19%664$ 100%- Special Activity Permits F89 Candles or Open Flames in Assembly Areas Per Event 2.00 166$ 332$ 125$ 38%332$ 100%- F90 Carnivals and Fairs Per Event 4.00 166$ 664$ 125$ 19%664$ 100%2 F91 Christmas Tree Lots Per Event 4.00 166$ 664$ 125$ 19%664$ 100%4 F92 Explosives or Blasting Agents Flat 4.00 166$ 664$ 125$ 19%664$ 100%- F93 Fire Hydrants and Water-Control Valves Per Event 2.00 166$ 332$ 125$ 38%332$ 100%19 F95 Fireworks Displays by a Licensed Professional Per Event 4.00 166$ 664$ 125$ 19%664$ 100%- F96 Fumigation/Thermal Insecticide Per Occurrence 1.00 166$ 166$ 125$ 75%166$ 100%- F98 Parade Floats Per Event 2.00 166$ 332$ 125$ 38%332$ 100%- F99 Temporary Membrane Structures (tents)Per Structure 2.00 166$ 332$ 125$ 38%332$ 100%17 F101 Failure to Obtain a Permit Varies [4] Two Times Permit Cost Two Times Permit Cost - Miscellaneous Fire Prevention Fees F102 Hazard Mitigation Fee (Includes all other incident types)[3,4] Actual Cost 100%Actual Cost 100%- F103 Minimum Fire Protection System Plan Check For <$6,000 valuation 1.00 166$ 166$ 125$ 75%166$ 100%- F104 Application for Use of Alternate Methods of Protection Per Request 1.50 166$ 250$ 250$ 100%250$ 100%- F105 Emergency Response DUI Cost Recovery [3,4,5] Actual Cost 100%Actual Cost 100%- F106 Emergency Response Hazmat Cost Recovery [3,4] Actual Cost 100%Actual Cost 100%3 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 22 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity F107 Investigations Hourly 1.00 166$ 166$ 125$ 75%166$ 100%- F111 Additional Fire Plan Review (2 hr. minimum)Hourly 1.00 166$ 166$ 125$ 75%166$ 100%- F112 Fire Watch [3] Actual Cost 100%Actual Cost 100%- F113 Key Box Service Per Location 0.50 166$ 83$ 50$ 60%83$ 100%2 F114 Preventable False Alarms 2nd alarm (Within 12 months of 1st alarm)Flat [4]100$ 100$ 57 3rd alarm (Within 12 months of 1st alarm)Flat [4]200$ 200$ - 4th and other additional alarms within 12 months of the 1st preventable alarm Flat [4]300$ 500$ - False Alarm Response (average)Flat [7]1.00 419$ 419$ F117 Plan Digitizing Fee 5% of building/fire permit fee $0.05 per letter; $0.75 per plan; $0.05 per image Miscellaneous F124 Reproduction of Printed Fire and Paramedic Reports Per Page [4]0.25$ Refer to City Clerk Fee Schedule F125 Administrative Code Enforcement Fee (for failure to correct violations after receiving Courtesy Notice from Fire Prevention Division 14 day grace period to correct) Flat 2.00 166$ 332$ 125$ 38%332$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 23 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity F126 Hourly Rate: Prevention 1.00 166$ 166$ $ - 0%166$ 100% Emergency Services Engine Company (3 person)1.00 419$ 419$ $ - 0%419$ 100% Ambulance (2 person)1.00 280$ 280$ $ - 0%280$ 100% Support to Planning PL1 Planned Unit Development Deposit 1.00 166$ 166$ PL2 Precise Plan Deposit 1.00 166$ 166$ PL4 Conditional Use Permit: Residential or Civic Use Per Application 1.00 166$ 166$ All Others Per Application 1.00 166$ 166$ PL6 Temporary Use Permit Per Permit 1.00 166$ 166$ PL7 Minor Use Permit Residential Per Permit 1.00 166$ 166$ PL11 Specific Plan 1.00 166$ 166$ PL15 Development Agreement 1.00 166$ 166$ PL24 Design Review - Multi-Family Residential / Subdivisions 4 or More Units/ Modifications / Additions to 4 or More Units 1.00 166$ 166$ PL25 Design Review - Commercial and Industrial 1.00 166$ 166$ PL26 Design Review - Projects Requiring Planning Commission Approval 1.00 166$ 166$ PL27 Design Review - Resubmitted (after 2 reviews by Design Review Board)1.00 166$ 166$ NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 Fire COS, Page 24 of 49 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Fee Unit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2] [3] [4] [5] [6]AMR/Kaiser Agreement; not included in cost analysis; fee set per agreement [7]For informational purpose only. [8]Class size ratio used is 1:6 CA GC 53150-53159 DUI Maximum $12,000 Sourced from client provided PDF "FY 16-17 Master Fee Schedule" For each location/building that contains 55 gallons or more of a liquid, 500 pounds or more of a solid, or 200 cubic feet or more of a compressed gas The cost shall include the provision of scene supervision, overhead, equipment, hourly wages and fringe benefit costs of the employees that responded to the incident. Placeholder for Master Fee Schedule (MFS); not included in cost analysis NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 PW - Eng COS, Page 25 of 49 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Engineering Division Inspection and Encroachment PW1 Improvement Plan Check - (covers 2 plan checks and re-check) Cost of Improvments Up to $50,000 Minimum base fee up to $50,000 4.00 144$ 575$ $ 300 52%575$ 100%367 $ 50,001 base fee @ $50,000 6.00 144$ 863$ $ 300 35%863$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.04 144$ 6$ $ - 0%6$ 100%- $ 100,001 base fee @ $100,000 8.00 144$ 1,150$ $ 2,100 183%1,150$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.15 144$ 21$ $ - 0%21$ 100%- $ 250,001 base fee @ $250,000 30.00 144$ 4,313$ $ 5,100 118%4,313$ 100%- each additional $1,000 or fraction thereof each add'l $1,000 0.04 144$ 6$ $ - 0%6$ 100%- $ 500,001 base fee @ $500,000 40.00 144$ 5,751$ $ 10,100 176%5,751$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.08 144$ 12$ $ - 0%12$ 100%- $ 1,000,001 base fee @ $1,000,000 80.00 144$ 11,501$ $ 20,100 175%11,501$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.08 144$ 12$ $ - 0%12$ 100%- 4th and subsequent Plan Check 1.00 144$ 144$ $ - 0%144$ 100%- Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 PW - Eng COS, Page 26 of 49 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) PW1.1 Improvement Inspection (covers 2 inspections) Cost of Improvments Up to $50,000 Minimum base fee up to $50,000 3.00 144$ 431$ $ 200 46%431$ 100%367 $ 50,001 base fee @ $50,000 3.00 144$ 431$ $ 200 46%431$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.03 144$ 4$ $ - 0%4$ 100%- $ 100,001 base fee @ $100,000 4.50 144$ 647$ $ 200 31%647$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.01 144$ 1$ $ - 0%1$ 100%- $ 250,001 base fee @ $250,000 6.00 144$ 863$ $ 200 23%863$ 100%30 each additional $1,000 or fraction thereof each add'l $1,000 0.02 144$ 2$ $ - 0%2$ 100%- $ 500,001 base fee @ $500,000 10.00 144$ 1,438$ $ 200 14%1,438$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.02 144$ 3$ $ - 0%3$ 100%- $ 1,000,001 base fee @ $1,000,000 20.00 144$ 2,875$ $ 200 7%2,875$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.02 144$ 3$ $ - 0%3$ 100%- PW2 Encroachment Permit Inspection Fee (covers two inpections)Flat [8] PW-Eng 1.00 144$ 144$ Planning 1.00 163$ 163$ 307$ 200$ 65%307$ 100%- Additional Visits Beyond Two Per Visit 1.00 144$ 144$ 100$ 70%144$ 100%- Miscellaneous Processing Fee PW4 On-site inspection/processing fee for the recordation of the condition of the private sewer lateral. Per Recordation 0.00 144$ -$ 150$ %-$ %- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 PW - Eng COS, Page 27 of 49 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) PW5 Off-site inspection/processing fee for the recordation of the condition of the private sewer lateral. (DVD Review) Per Recordation 0.50 144$ 72$ 75$ 104%72$ 100%- Subdivision Maps PW6 Inspection Deposit Deposit [6] 2% of public improvement costs 2% of public improvement costs - PW7 Major Subdivision Tentative Map Flat [8] PW-Eng 1.00 144$ 144$ Planning 1.00 163$ 163$ 307$ 500$ 163%307$ 100%- Per Lot Per Unit 0.17 144$ 24$ 25$ 102%24$ 100%- PW8 Final Map Filing Fee Flat [8] PW-Eng 1.00 144$ 144$ Planning 1.00 163$ 163$ 307$ 1,000$ 326%307$ 100%- Per Lot Per Unit 0.17 144$ 24$ 25$ 102%24$ 100%- PW9 Minor Subdivision Tentative Map Flat 1.00 144$ 144$ 500$ 348%144$ 100%- Per Lot Per Unit 0.17 144$ 24$ 25$ 102%24$ 100%- PW10 Parcel Map Filing Fee Per Map 2.00 144$ 288$ 500$ 174%288$ 100%- PW11 Lot Line Adjustment Per Adjustment [8] PW-Eng 1.00 144$ 144$ Planning 1.00 163$ 163$ 307$ 400$ 130%307$ 100%3 PW12 After-hours Site Inspections [2,6]Actual Cost 100%Actual Cost 100%- PW14 Easement Abandonment Request Per easement 25.00 144$ 3,594$ 400$ 11%3,594$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 PW - Eng COS, Page 28 of 49 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) PW15 Subdivision and Parcel Map Plan Check (includes Coordination and administartion costs) Deposit [2,8] PW-Eng 6.00 144$ 863$ Planning 1.00 163$ 163$ 1,026$ Actual Cost %1,026$ 100%- PW16 Transportation - Single trip, or a modification of an original permit Flat [7]0.20 144$ 29$ 16$ 56%16$ 56%- PW17 Transportation - Annual or repetitive permit Flat [7]0.75 144$ 108$ 75$ 70%90$ 83%- PW18 Copy of CD/DVD Refer To City Clerk Fee Schedule Miscellaneous Fees PW22 Grading Plan Check and Permit Processing (Cubic Yards) 50 Cubic Yards or Less Flat 2.00 144$ 288$ No Fee %288$ 100%- 51 to 100 Cubic Yards Flat 4.00 144$ 575$ 100$ 17%575$ 100%- 101 to 1,000 Cubic Yards Flat 4.00 144$ 575$ 150$ 26%575$ 100%1 1,001 to 10,00 Cubic Yards Flat 8.00 144$ 1,150$ 200$ 17%1,150$ 100%- 10,001 Base Fee @ 10,000 10.00 144$ 1,438$ 200$ 14%1,438$ 100%2 each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 0.06 144$ 8$ 100$ 1251%8$ 100%- 100,001 Base Fee @ 100,000 10.50 144$ 1,510$ 1,100$ 73%1,510$ 100%1 each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 0.05 144$ 7$ 60$ 835%7$ 100%- 200,001 Base Fee @ 200,000 11.00 144$ 1,581$ 1,700$ 107%1,581$ 100%2 each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 0.55 144$ 79$ 30$ 38%79$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 PW - Eng COS, Page 29 of 49 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) PW23 Other plan checking and additional plan reviews required by changes, additions, or revisions to approved plans. [2]2.00 144$ 288$ Actual Cost %288$ 100%- PW24 Grading Inspection Fees (Cubic Yards) 50 Cubic Yards or Less Flat 2.00 144$ 288$ 20$ 7%288$ 100%- 51 to 100 Cubic Yards Flat 2.00 144$ 288$ 30$ 10%288$ 100%- 101 to 1,000 Cubic Yards Flat 2.00 144$ 288$ 150$ 52%288$ 100%1 1,001 to 10,00 Cubic Yards Flat 3.00 144$ 431$ 200$ 46%431$ 100%7 10,001 Base Fee @ 10,000 3.00 144$ 431$ 264$ 61%431$ 100%- each additional 1,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 0.11 144$ 16$ 54$ 338%16$ 100%- 100,001 Base Fee @ 100,000 4.00 144$ 575$ 750$ 130%575$ 100%- each additional 10,000 cubic yards or fraction thereof each add'l 100,000 cubic yards 0.20 144$ 29$ 30$ 104%29$ 100%- 200,001 Base Fee @ 200,000 6.00 144$ 863$ 1,250$ 145%863$ 100%- each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 0.30 144$ 43$ 30$ 70%43$ 100%- Other Inspections PW25 Inspections Outside of Normal Business Hours Hourly [3,6]Actual Cost 100%Actual Cost 100%- PW26 Re-inspection Assessed Under Provisions of Section 305(h)Flat [4]1.00 Actual Cost 100%Actual Cost 100%- PW27 Inspections for which a fee is not specifically indicated Hourly [4,6]Actual Cost 100%Actual Cost 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 PW - Eng COS, Page 30 of 49 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Water Quality Control Division Pretreatment Fee Schedule PW28 Permits and Renewals: (valid for 3 year time intervals) Significant Industrial Users Every 3 years [5]4.00 144$ 575$ 450$ 78%575$ 100%64 All Other Required Businesses Every 3 years 1.00 144$ 144$ 120$ 83%144$ 100%700 PW31 Inspections - Outside of Normal Pretreatment Activities Per Hour 1.00 144$ 144$ 75$ 52%144$ 100%- PW32 Inspections - Outside of Normal Business Hours Per Hour 1.00 144$ 144$ 90$ 63%144$ 100%- PW33 Special Monitoring Activites for Enforcement and Surveillance Per Hour 1.00 144$ 144$ 75$ 52%144$ 100%- PW34 Special Sampling/Equipment Use Per Hour 1.00 144$ 144$ 150$ 104%144$ 100%- PW35 Wastewater Analysis BOD Per Test [6]80$ %Actual Cost 100%- COD Per Test [6]55$ %Actual Cost 100%- TSS Per Test [6]40$ %Actual Cost 100%- Oil & Grease Per Test [6]95$ %Actual Cost 100%- Metals (except Hg)Per Test [6]30$ %Actual Cost 100%- Hg Per Test [6]80$ %Actual Cost 100%- pH Per Test [6]20$ %Actual Cost 100%- Bioassay Per Test [6]450$ %Actual Cost 100%- CN Per Test [6]135$ %Actual Cost 100%- PAH Per Test [6]300$ %Actual Cost 100%- Phenol Per Test [6]105$ %Actual Cost 100%- Ammonia Per Test [6]40$ %Actual Cost 100%- Conductivity Per Test [6]40$ %Actual Cost 100%- Oxygen Uptake Rate Per Test [6]150$ %Actual Cost 100%- Others [6] Determined by Superintendent %Actual Cost 100%- Hourly Rate: Public Works - Engineering 1.00 144$ 144$ $ - 0%144$ 100% Support to Planning NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 PW - Eng COS, Page 31 of 49 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) PL1 Planned Unit Development Deposit 8.00 144$ 1,150$ PL2 Precise Plan Deposit 8.00 144$ 1,150$ PL3 Precise Plan Modification (Residential Only)Deposit 8.00 144$ 1,150$ PL4 Conditional Use Permit: Residential or Civic Use Per Application 4.00 144$ 575$ PL5 Conditional Use Permit Modification Flat 4.00 144$ 575$ PL6 Temporary Use Permit Per Permit 4.00 144$ 575$ PL11 Specific Plan Deposit 24.00 144$ 3,450$ PL13 General Plan Amendments Deposit 8.00 144$ 1,150$ PL14 Master Plan Deposit 24.00 144$ 3,450$ PL15 Development Agreement Deposit 40.00 144$ 5,751$ PL23 Design Review - Single Family Residential/New or Additions to 2 or 3 Units Per Application 4.00 144$ 575$ PL24 Design Review - Multi-Family Residential / Subdivisions 4 or More Units/ Modifications / Additions to 4 or More Units Per Application 4.00 144$ 575$ PL25 Design Review - Commercial and Industrial Per Application 4.00 144$ 575$ NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 PW - Eng COS, Page 32 of 49 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fully Burdened Hourly Rate Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) PL26 Design Review - Projects Requiring Planning Commission Approval Deposit 8.00 144$ 1,150$ PL27 Design Review - Resubmitted (after 2 reviews by Design Review Board)Flat 4.00 144$ 575$ PL49 Sidewalk Dining Permit (Annual)Flat 1.00 144$ 144$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2] [3] [4] [5] [6] [7]Maximum per State law ($16/ $90) [8]Includes support costs from Planning Placeholder for Master Fee Schedule (MFS); not included in cost analysis Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Hourly salary, plus 40% in benefits and another 30% in administrative costs; 1/2 hour minimum Hourly salary, plus 50% overtime rate, plus 50% for benefits on base rate, plus 12% in administrative charges. Three-hour minimum. Hourly salary, plus 50% for benefits on base rate, plus 12% in administrative charges. One half-hour minimum. Defined in federal regulations and municipal ordinance. NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 Parks & Rec Progr Summary,Page 33 of 49 City of South San Francisco Parks and Recreation - User Fee Study FY 17 Fully Burdened Hourly Rate PROGRAMMATIC COST RECOVERY SUMMARY Program Direct Labor Non-Labor Citywide Overhead Department/ Division Admin Total Program Costs Annual Estimated Revenues at Current Fee [9] Annual Surplus / Deficit Current Cost Recovery Percentage Recommended Cost Recovery Percentage CULTURAL ARTS 145,301 - 45,480 7,989 198,770 - (198,770)$ 0%0% CONCERT IN THE PARK [14]- 60,463 - - 60,463 20,500 (39,963)$ 34%36% 17230 - AQUATIC PROGRAM 494,554 133,639 100,522 75,174 803,890 338,292 (465,597) 42%44% 17240 - SPORTS & ATHLETICS 329,224 59,298 44,603 44,681 477,806 69,789 (408,018) 15%15% 17250 - RENTALS/PICNICS 420,633 12,406 9,332 45,635 488,006 481,099 (6,906) 99%104% 17260 - CLASSES/EVENTS 549,036 28,797 21,661 61,844 661,338 531,618 (129,720) 80%84% 17270 - REAL PROGRAM 173,756 7,420 5,581 19,266 206,023 136,025 (69,998) 66%69% 17275 - CHILDCARE 2,323,591 206,142 155,060 276,962 2,961,755 2,145,505 (816,251) 72%76% 17276 - SENIOR CENTERS 552,750 76,963 57,891 70,933 758,537 198,709 (559,828) 26%28% 17320 - PARK MAINTENANCE [7]2,208,506 663,327 498,952 1,107,870 4,478,656 - - n/a n/a 17320 - PARK MAINTENANCE Adjustment [13](2,208,506) (663,327) (498,952) (1,107,870) (4,478,656) - - n/a n/a Community Gardens & Art Studio Rentals [12]- - - - 21,441 21,441 - n/a n/a 17340 - STREET TREE MAINTENANCE 412,621 22,457 16,892 148,548 600,519 - - n/a n/a 17340 - STREET TREE MAINTENANCE Adjustment [13](412,621) (22,457) (16,892) (148,548) (600,519) - - n/a n/a Tree Removal Permt Permit Cost: 2 hours @ $129/hour = $258; Recommended Fee $100 per tree n/a n/a 17420 - FACILITIES MAINTENANCE [8]0 795 598 675,250 676,644 - - n/a n/a 17420 - FACILITIES MAINTENANCE Adjustment [13](0) (795) (598) (675,250) (676,644) - - n/a n/a 17999 - GRANTS - PARKS & REC [15]267,281 29,454 22,156 32,897 351,787 252,175 (99,612) 72%75% 231-17531 - WEST PARK 3 MAINTENANCE 402,393 329,175 247,604 31,135 1,010,307 - - n/a n/a 231-17531 - WEST PARK 3 MAINTENANCE Adjustment [11](402,393) (329,175) (247,604) (31,135) (1,010,307) - - n/a n/a 232-17532 - STONEGATE RDG MAINT 102,144 39,195 29,482 5,432 176,253 - - n/a n/a 232-17532 - STONEGATE RDG MAINT Adjustment [11](102,144) (39,195) (29,482) (5,432) (176,253) - - n/a n/a 233-17533 - WILLOW GARDENS MAINT 11,763 35,757 26,896 2,366 76,783 - - n/a n/a 233-17533 - WILLOW GARDENS MAINT Adjustment [11](11,763) (35,757) (26,896) (2,366) (76,783) - - n/a n/a 234-17530 - WEST PARK 1 & 2 MAINTENANCE 147,962 181,461 136,494 14,815 480,732 - - n/a n/a 234-17530 - WEST PARK 1 & 2 MAINTENANCE Adjustment [11](147,962) (181,461) (136,494) (14,815) (480,732) - - n/a n/a 710-13315 SEWER MAINTENANCE [10]1,417,197 242,170 182,159 58,555 1,900,081 - - n/a n/a 710-13315 SEWER MAINTENANCE - Adjustment [11](1,417,197) (242,170) (182,159) (58,555) (1,900,081) - - n/a n/a 720-13720 - PARKING DISTRICT OPERATIONS [10]339,876 346,403 260,563 30,107 976,949 - - n/a n/a 720-13720 - PARKING DISTRICT OPERATIONS Adjustment [11](339,876) (346,403) (260,563) (30,107) (976,949) - n/a n/a 740-13820 DRAINAGE [10]856,635 333,705 251,012 45,831 1,487,183 - - n/a n/a 740-13820 DRAINAGE Adjustment [11](856,635) (333,705) (251,012) (45,831) (1,487,183) - - n/a n/a Misc Revenue (included in Admin)1,900 n/a n/a Total 5,256,127$ 614,582$ 462,286$ 635,380$ 6,989,816$ 4,197,053$ (2,794,663)$ 60%63% [8] Includes costs for Program 17971 Minor Facilities Repairs/ Improvements; represents costs not accounted for in Cost Allocation Plan [9] Sourced from FY 15-16 Revenue Actuals [10] Cost provided for information purposes only [11] Funds 231, 232, 233, 234, 710, 720 and 740 Programs excluded from Parks and Recreation Cost Analysis [7] Includes costs for Program 17970 Minor Park Imporvements; excluded for cost analysis purposes; general community benefit; Community Gardens & Art Studio costs have been reduced NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 Parks & Rec Progr Summary,Page 34 of 49 City of South San Francisco Parks and Recreation - User Fee Study FY 17 Fully Burdened Hourly Rate [13] Park, Street Tree and Facility Maintenance Maintenance have been excluded from cost analysis; intent is to capture Recreation related programs and services [12] Community Gardens and Art Studio costs equal to revenue have been removed from Park Maintenance program costs and shown here; not not included in cost analysis detail [14] Concert in the Park Program included in Summary Table only; New in FY 15/16, therefore FY 16/17 used for cost analysis purposes; detail costs are included in Cultural Arts programs [15] Revenue provided by P&R email dated 5.9.17 from Angela Duldulao; Big Lift Grant revenue is received on a reimbursement basis and has a different base year (Sept-Aug); revenue does not match the revenue report NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-Plan COS, Page 35 of 49 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Planning Division Public Hearing Cases PL1 Planned Unit Development Deposit [7] Planning 49.00 163$ 7,992$ PW-Eng 8.00 144$ 1,150$ Fire 1.00 166$ 166$ 9,308$ 2,000$ 21%9,308$ 100%1 PL2 Precise Plan Deposit [7] Planning 49.00 163$ 7,992$ PW-Eng 8.00 144$ 1,150$ Fire 1.00 166$ 166$ 9,308$ 1,250$ 13%9,308$ 100%3 PL3 Precise Plan Modification (Residential Only)Deposit [7] Planning 30.00 163$ 4,893$ PW-Eng 8.00 144$ 1,150$ 6,043$ 400$ 7%6,043$ 100%- PL4 Conditional Use Permit: Residential or Civic Use Per Application [7] Planning 15.00 163$ 2,446$ PW-Eng 4.00 144$ 575$ Fire 1.00 166$ 166$ Police 0.50 171$ 85$ 3,273$ 650$ 20%3,273$ 100%24 All Others Per Application [7] Planning 25.00 163$ 4,077$ Fire 1.00 166$ 166$ 4,244$ 1,000$ 24%4,244$ 100%- PL5 Conditional Use Permit Modification Flat [2,7] Planning 10.00 163$ 1,631$ PW-Eng 4.00 144$ 575$ 2,206$ 400$ 18%2,206$ 100%10 PL6 Temporary Use Permit Per Permit [7] Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-Plan COS, Page 36 of 49 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit Planning 5.00 163$ 815$ PW-Eng 4.00 144$ 575$ Fire 1.00 166$ 166$ 1,557$ 200$ 13%1,557$ 100%- PL7 Minor Use Permit Residential Per Permit [7] Planning 10.00 163$ 1,631$ Fire 1.00 166$ 166$ 1,797$ 350$ 19%1,797$ 100%- All Others Per Permit 10.00 163$ 1,631$ 600$ 37%1,631$ 100%11 PL8 Zoning Amendment (Text)Deposit 50.00 163$ 8,155$ 2,000$ 25%8,155$ 100%15 PL9 Rezoning Map Deposit 50.00 163$ 8,155$ 2,000$ 25%8,155$ 100%1 PL10 Site Clearance/Zoning Verification Per Verification 1.00 163$ 163$ 100$ 61%163$ 100%36 PL11 Specific Plan Deposit [7] Planning 100.00 163$ 16,310$ PW-Eng 24.00 144$ 3,450$ Fire 1.00 166$ 166$ 19,926$ 2,000$ 10%19,926$ 100%- PL12 Variance For each variance 25.00 163$ 4,077$ 650$ 16%4,077$ 100%1 PL13 General Plan Amendments Deposit [7] Planning 50.00 163$ 8,155$ PW-Eng 8.00 144$ 1,150$ 9,305$ 2,000$ 21%9,305$ 100%6 PL14 Master Plan Deposit [7] Planning 100.00 163$ 16,310$ PW-Eng 24.00 144$ 3,450$ 19,760$ 2,000$ 10%19,760$ 100%- PL15 Development Agreement Deposit [7] Planning 70.00 163$ 11,417$ PW-Eng 40.00 144$ 5,751$ Fire 1.00 166$ 166$ Police 0.50 171$ 85$ NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-Plan COS, Page 37 of 49 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit 17,419$ 2,000$ 11%17,419$ 100%4 PL16 Appeal of the Planning Commission's Decision to the City Council by: Applicant Flat 10.00 163$ 1,631$ 400$ 25%1,631$ 100%4 Adjacent Property Owner Flat 10.00 163$ 1,631$ 400$ 25%815$ 50%- City Resident Flat 10.00 163$ 1,631$ 400$ 25%1,631$ 100%- Homeowners Association Flat 10.00 163$ 1,631$ 400$ 25%1,631$ 100%- All Others Flat 10.00 163$ 1,631$ 400$ 25%1,631$ 100%- PL17 Appeal of the Chief Planner's decision to the Planning Commission by any party Per Appeal 10.00 163$ 1,631$ 200$ 12%815$ 50%- PL18 Time Extension-Non-Conforming Use Per Extension 5.00 163$ 815$ 50$ 6%815$ 100%- PL19 Time Extension for a Use Permit, Planned Unit Development Permit, Non-Conforming Status Permit, and for all Other Permits and Maps Per Extension 5.00 163$ 815$ 200$ 25%815$ 100%- PL20 Transportation Demand Management Plan: Initial Filing Fee Deposit 7.00 163$ 1,142$ 200$ 18%1,142$ 100%7 Annual Monitoring (plus survey cost)Deposit 10.00 163$ 1,631$ 150$ 9%1,631$ 100%- Tri-annual Deposit [3]10.00 163$ 1,631$ 500$ 31%1,631$ 100%- PL21 Modifications & Waivers Minor (Staff Review)Flat 1.50 163$ 245$ 100$ 41%245$ 100%3 Major (Planning Commission Review)Deposit 10.00 163$ 1,631$ 100$ 6%1,631$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-Plan COS, Page 38 of 49 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit PL22 Design Review - Signs: Type A (up to 25 sq.ft.)Per Application 1.00 163$ 163$ 150$ 92%163$ 100%54 Type B (up to 100 sq.ft.)Per Application 5.00 163$ 815$ 300$ 37%815$ 100%23 Type C / Master Sign Per Application 10.00 163$ 1,631$ 800$ 49%1,631$ 100%7 PL23 Design Review - Single Family Residential/New or Additions to 2 or 3 Units Per Application [7] Planning 10.00 163$ 1,631$ PW-Eng 4.00 144$ 575$ Police 0.50 171$ 85$ 2,291$ 300$ 13%1,146$ 50%48 PL24 Design Review - Multi-Family Residential / Subdivisions 4 or More Units/ Modifications / Additions to 4 or More Units Per Application [7] Planning 20.00 163$ 3,262$ PW-Eng 4.00 144$ 575$ Fire 1.00 166$ 166$ Police 0.50 171$ 85$ 4,089$ 600$ 15%2,044$ 50%10 PL25 Design Review - Commercial and Industrial Per Application [7] Planning 10.00 163$ 1,631$ PW-Eng 4.00 144$ 575$ Fire 1.00 166$ 166$ Police 0.50 171$ 85$ 2,458$ 700$ 28%2,458$ 100%67 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-Plan COS, Page 39 of 49 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit PL26 Design Review - Projects Requiring Planning Commission Approval Deposit [7] Planning 20.00 163$ 3,262$ PW-Eng 8.00 144$ 1,150$ Fire 1.00 166$ 166$ Police 0.50 171$ 85$ 4,664$ 1,000$ 21%2,332$ 50%2 PL27 Design Review - Resubmitted (after 2 reviews by Design Review Board)Flat [7] Planning 10.00 163$ 1,631$ PW-Eng 4.00 144$ 575$ Fire 1.00 166$ 166$ 2,372$ Original Filing Fee %2,372$ 100%- PL28 Environmental Document Fees - Categorical Exemption Flat 1.00 163$ 163$ 20$ 12%163$ 100%100 PL29 Environmental Document Fees - Initial Study, Negative Declaration, Mitigated Negative Declaration and other Contract Planning Studies Deposit [3]30.00 163$ 4,893$ 500$ 10%4,893$ 100%8 PL30 Environmental Document Fees - Environmental Impact Report (EIR)Deposit [4]60.00 163$ 9,786$ 1,000$ 10%9,786$ 100%- PL31 Subdivisions - Tentative Subdivision Map Flat 5.00 163$ 815$ 800$ 98%815$ 100%1 PL32 Subdivisions - Tentative Parcel Map Flat 1.00 163$ 163$ 800$ 491%163$ 100%1 PL33 Documents, Maps and Plans - Reproduction of Documents and Maps Per Page 0.00 163$ -$ 0.25$ % Refer to City Clerk Fee Schedule %- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-Plan COS, Page 40 of 49 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit Miscellaneous Fees PL34 Minor Changes to Approved Permit Flat 1.00 163$ 163$ -$ 0%163$ 100%- PL35 Permit Program Maintenance Fee Per Building Permit [5]25$ 25$ - PL36 Inspection Fees: Additional visits Per Inspection Per Application 2.00 163$ 326$ 50$ 15%326$ 100%- PL37 Certificate of Alteration Each 10.00 163$ 1,631$ 250$ 15%1,631$ 100%- PL38 General Plan Maintenance Fee [5] 0.15% of valuation 0.16% of valuation - PL39 Cultural Arts Contribution/Unit Landscaping Cost Per sq. ft.[5]8$ 8$ - PL40 City Attorney Cost Recovery Fee Deposit [5]2,000$ 2,000$ - PL41 Economic & Community Development Parking Exemption Each 10.00 163$ 1,631$ 650$ 40%1,631$ 100%6 PL42 Economic & Community Development Parking District Annexation Fee Deposit 50.00 163$ 8,155$ 1,000$ 12%8,155$ 100%- PL43 Legal Notices, other than Zoning or General Plan Amendments Deposit 3.00 163$ 489$ 300$ 61%489$ 100%- PL44 Legal Notices for Zoning and General Plan Amendments Deposit 3.00 163$ 489$ 800$ 164%489$ 100%- PL45 Duplication of Planning Commission Meeting Per Copy 0.00 163$ -$ 20$ Refer to City Clerk Fee Schedule - PL46 Zoning Verification Letter Flat 5.00 163$ 815$ 100$ 12%815$ 100%14 PL47 Zoning Administrator Decision Flat 5.00 163$ 815$ 100$ 12%815$ 100%- PL48 Certificate of Convenience and Necessity (taxi)Flat 1.00 163$ 163$ 1,000$ 613%163$ 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-Plan COS, Page 41 of 49 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Fee Unit PL49 Sidewalk Dining Permit (Annual)Flat 3.00 163$ 489$ 200$ 41%489$ 100%1 PL50 Hourly Rate - Planning Flat 1.00 163$ 163$ -$ 0%163$ 100%- Support to PW/Engineering PW 2 Encroachment Permit Inspection Fee (covers two inpections) Flat 1.00 163$ 163$ PW7 Major Subdivision Tentative Map Flat 1.00 163$ 163$ PW9 Minor Subdivision Tentative Map Flat 1.00 163$ 163$ PW11 Lot Line Adjustment Per Adjustment 1.00 163$ 163$ PW15 Subdivision and Parcel Map Plan Check (includes Coordination and administartion costs) Deposit 1.00 163$ 163$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [6] [Notes] [1] [2] [3] [4] [5] [6] Total "Annual Estimated Revenue at Current Fee" represents the total amounts collected, as many fees are structured on a deposit basis [7]Includes support costs from other departments (PW-Eng, Fire and Police) Placeholder for Master Fee Schedule (MFS); not included in cost analysis Sourced from client provided PDF "FY 16-17 Master Fee Schedule" The greater of 1/2 the Conditional Use Permit fee or $400 for each modification Consultant costs, plus 15% or $500, whichever is greater. Consultant costs, plus 15% or $1,000, whichever is greater. NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-BL COS, Page 42 of 49 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Building Inspection Division Inspections and Re-inspections BL1 Inspections or Re-inspections Outside Normal Business Hours Per Hour 1.00 106$ 106$ 168$ 159%106$ 100%48 BL2 Re-inspections During Normal Business Hours Per Hour 1.00 106$ 106$ 112$ 106%106$ 100%18 BL3 Building Inspection $0 - $500 base fee @ $500 0.75 106$ 79$ 30.00$ 38%79$ 100%52 $ 501 base fee @ $500 0.75 106$ 79$ 30.00$ 38%79$ 100%219 each additional $100 or fraction thereof each add'l $100 0.017 106$ 2$ 3.25$ 184% $ 1.8 100%1,874 $ 2,001 base fee @ $2,000 1.00 106$ 106$ 78.75$ 74%106$ 100%1,606 each additional $1,000 or fraction thereof each add'l $1,000 0.217 106$ 23$ 15.50$ 67% $ 23.0 100%13,349 $ 25,001 base fee @ $25,000 6.00 106$ 635$ 435.25$ 69%635$ 100%230 each additional $1,000 or fraction thereof each add'l $1,000 0.240 106$ 25$ 11.25$ 44% $ 25.4 100%231 Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Building, Plumbing, Electrical, and Mechanical for Residential and Commercial Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-BL COS, Page 43 of 49 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity $ 50,001 base fee @ $50,000 12.00 106$ 1,269$ 716.50$ 56%1,269$ 100%187 each additional $1,000 or fraction thereof each add'l $1,000 0.120 106$ 13$ 7.50$ 59% $ 12.7 100%5,032 $ 100,001 base fee @ $100,000 18.00 106$ 1,904$ 1,091.50$ 57%1,904$ 100%276 each additional $1,000 or fraction thereof each add'l $1,000 0.075 106$ 8$ 6.25$ 79% $ 7.9 100%33,454 $ 500,001 base fee @ $500,000 48.00 106$ 5,078$ 3,591.50$ 71%5,078$ 100%46 each additional $1,000 or fraction thereof each add'l $1,000 0.144 106$ 15$ 5.25$ 34% $ 15.2 100%9,544 $ 1,000,001 base fee @ $1,000,000 120.00 106$ 12,694$ 6,216.50$ 49%8,886$ 70%51 each additional $1,000 or fraction thereof each add'l $1,000 0.015 106$ 2$ 3.25$ 205% $ 1.6 100%13,500 $ 3,000,001 base fee @ $3,000,000 150.00 106$ 15,868$ 6,216.50$ 39%15,868$ 100%23 each additional $1,000 or fraction thereof each add'l $1,000 0.015 106$ 2$ 3.25$ 205% $ 1.6 100%9,117 $ 5,000,001 base fee @ $5,000,000 180.00 106$ 19,042$ 6,216.50$ 33%19,042$ 100%16 each additional $1,000 or fraction thereof each add'l $1,000 0.008 106$ 1$ 3.25$ 384% $ 0.8 100%42,368 $ 10,000,001 base fee @ $10,000,00 0 220.00 106$ 23,273$ 6,216.50$ 27%23,273$ 100%17 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-BL COS, Page 44 of 49 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity each additional $1,000 or fraction thereof each add'l $1,000 0.008 106$ 1$ 3.25$ 384% $ 0.8 100%45,635 $ 25,000,001 base fee @ $25,000,00 0 340.00 106$ 35,968$ 6,216.50$ 17%35,968$ 100%6 each additional $1,000 or fraction thereof each add'l $1,000 0.004 106$ 0$ 3.25$ 768% $ 0.4 100%37,601 $ 50,000,001 base fee @ $50,000,00 0 440.00 106$ 46,546$ 6,216.50$ 13%46,546$ 100%2 each additional $1,000 or fraction thereof each add'l $1,000 0.009 106$ 1$ 3.25$ 349% $ 0.9 100%84,577 BL4 Building Plan Checking (3 Plan Reviews) - Existing Residential $0 - $500 base fee @ $500 0.50 106$ 53$ 19.50$ 37%26$ 50%1 $ 501 base fee @ $500 0.50 106$ 53$ 19.50$ 37%26$ 50%6 each additional $100 or fraction thereof each add'l $100 0.017 106$ 2$ 2.11$ 120%1.8$ 100%65 $ 2,001 base fee @ $2,000 0.75 106$ 79$ 51.19$ 65%51$ 65%89 each additional $1,000 or fraction thereof each add'l $1,000 0.076 106$ 8$ 10.08$ 125% $ 8.1 100%951 $ 25,001 base fee @ $25,000 2.50 106$ 264$ 282.91$ 107%264$ 100%71 each additional $1,000 or fraction thereof each add'l $1,000 0.100 106$ 11$ 7.31$ 69% $ 10.6 100%995 $ 50,001 base fee @ $50,000 5.00 106$ 529$ 465.73$ 88%466$ 88%62 each additional $1,000 or fraction thereof each add'l $1,000 0.100 106$ 11$ 4.88$ 46% $ 10.6 100%1,569 $ 100,001 base fee @ $100,000 10.00 106$ 1,058$ 709.48$ 67%1,058$ 100%37 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-BL COS, Page 45 of 49 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity each additional $1,000 or fraction thereof each add'l $1,000 0.050 106$ 5$ 4.06$ 77% $ 5.3 100%2,753 $ 500,001 base fee @ $500,000 30.00 106$ 3,174$ 2,334.48$ 74%3,174$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.040 106$ 4$ 3.41$ 81% $ 4.2 100%109 $ 1,000,001 base fee @ $1,000,000 50.00 106$ 5,289$ 4,040.73$ 76%5,289$ 100%1 each additional $1,000 or fraction thereof each add'l $1,000 0.050 106$ 5$ 2.11$ 40% $ 5.3 100%22,000 BL5 Building Plan Checking (3 Plan Reviews) - New Residential & Commercial $0 - $500 base fee @ $500 0.50 106$ 53$ 29.25$ 55%29$ 55%4 $ 501 base fee @ $500 0.50 106$ 53$ 29.25$ 55%29$ 55%4 each additional $100 or fraction thereof each add'l $100 0.017 106$ 2$ 2.50$ 142%1.8$ 100%45 $ 2,001 base fee @ $2,000 0.75 106$ 79$ 66.79$ 84%67$ 84%101 each additional $1,000 or fraction thereof each add'l $1,000 0.120 106$ 13$ 11.38$ 90% $ 12.7 100%1,164 $ 25,001 base fee @ $25,000 3.50 106$ 370$ 328.41$ 89%328$ 89%53 each additional $1,000 or fraction thereof each add'l $1,000 0.140 106$ 15$ 8.13$ 55% $ 14.8 100%698 $ 50,001 base fee @ $50,000 7.00 106$ 741$ 531.54$ 72%532$ 72%57 each additional $1,000 or fraction thereof each add'l $1,000 0.140 106$ 15$ 5.69$ 38% $ 14.8 100%1,391 $ 100,001 base fee @ $100,000 14.00 106$ 1,481$ 815.91$ 55%1,481$ 100%123 each additional $1,000 or fraction thereof each add'l $1,000 0.035 106$ 4$ 4.55$ 123% $ 3.7 100%15,107 $ 500,001 base fee @ $500,000 28.00 106$ 2,962$ 2,635.91$ 89%2,962$ 100%24 each additional $1,000 or fraction thereof each add'l $1,000 0.064 106$ 7$ 3.90$ 58% $ 6.8 100%5,545 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-BL COS, Page 46 of 49 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity $ 1,000,001 base fee @ $1,000,000 60.00 106$ 6,347$ 4,585.75$ 72%6,347$ 100%21 each additional $1,000 or fraction thereof each add'l $1,000 0.020 106$ 2$ 2.60$ 123% $ 2.1 100%9,997 $ 3,000,001 base fee @ $3,000,000 100.00 106$ 10,579$ 4,585.75$ 43%10,579$ 100%17 each additional $1,000 or fraction thereof each add'l $1,000 0.030 106$ 3$ 2.60$ 82% $ 3.2 100%2,552 $ 5,000,001 base fee @ $5,000,000 160.00 106$ 16,926$ 4,585.75$ 27%16,926$ 100%15 each additional $1,000 or fraction thereof each add'l $1,000 0.012 106$ 1$ 2.60$ 205% $ 1.3 100%21,114 $ 10,000,001 base fee @ $10,000,00 0 220.00 106$ 23,273$ 4,585.75$ 20%23,273$ 100%10 each additional $1,000 or fraction thereof each add'l $1,000 0.005 106$ 1$ 2.60$ 464% $ 0.6 101%10,167 $ 25,000,001 base fee @ $25,000,00 0 300.00 106$ 31,736$ 4,585.75$ 14%31,736$ 100%5 each additional $1,000 or fraction thereof each add'l $1,000 0.002 106$ 0$ 2.60$ 1536% $ 0.2 100%27,927 $ 50,000,001 base fee @ $50,000,00 0 340.00 106$ 35,968$ 4,585.75$ 13%35,968$ 100%3 each additional $1,000 or fraction thereof each add'l $1,000 0.01 106$ 1$ 2.60$ 361% $ 0.7 100%34,577 BL6 new Permit Processing - Initial Project Input, Fee Collection (Includes Exisiting/New Residential & Commercial Fees) 2.00 106$ 212$ 30.00$ 14%212$ 100%2,731 BL6.1 new Permit Processing - Initial Project Input, Fee Collection (Includes Mechanical, Plumbing and Electrical Fees) 0.33 106$ 35$ $30-$152.50 230%35$ 100%4,597 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-BL COS, Page 47 of 49 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity BL7 Plan Checking - Mechanical and Plumbing (Includes 3 Plan Reviews) $0 - $500 base fee @ $500 0.50 106$ 53$ 7.50$ 14%26$ 50%- $ 500 base fee @ $500 0.50 106$ 53$ 7.50$ 14%26$ 50%- each additional $100 or fraction thereof each add'l $100 0.10 106$ 11$ 1.25$ 12%11$ 100%- $ 1,000 base fee @ $1,000 1.00 106$ 106$ 13.75$ 13%53$ 50%- each additional $500 or fraction thereof each add'l $500 0.06 106$ 7$ 1.13$ 17% $ 7 100%- $ 3,000 base fee @ $3,000 1.25 106$ 132$ 18.25$ 14%66$ 50%- each additional $500 or fraction thereof each add'l $500 0.19 106$ 20$ 1.00$ 5% $ 20 100%- $ 5,000 base fee @ $5,000 2.00 106$ 212$ 22.25$ 11%106$ 50%- each additional $500 or fraction thereof each add'l $500 0.10 106$ 11$ 0.75$ 7% $ 11 100%- $ 10,000 base fee @ $10,000 3.00 106$ 317$ 28.25$ 9%159$ 50%1,249 each additional $500 or fraction thereof each add'l $500 0.15 106$ 16$ 0.50$ 3% $ 16 100%- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-BL COS, Page 48 of 49 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity BL8 Plan Checking - Electrical (Includes 3 Plan Reviews) $ 500 base fee @ $500 0.50 106$ 53$ 7.50$ 14%26$ 50%- each additional $100 or fraction thereof each add'l $100 0.10 106$ 11$ 1.63$ 15%11$ 100%- $ 1,000 base fee @ $1,000 1.00 106$ 106$ 15.63$ 15%53$ 50%- each additional $500 or fraction thereof each add'l $500 0.06 106$ 7$ 1.38$ 21% $ 7 100%- $ 3,000 base fee @ $3,000 1.25 106$ 132$ 26.63$ 20%66$ 50%- each additional $500 or fraction thereof each add'l $500 0.19 106$ 20$ 1.00$ 5% $ 20 100%- $ 5,000 base fee @ $5,000 2.00 106$ 212$ 30.63$ 14%106$ 50%- each additional $500 or fraction thereof each add'l $500 0.10 106$ 11$ 0.75$ 7% $ 11 100%- $ 10,000 base fee @ $10,000 3.00 106$ 317$ 38.13$ 12%159$ 50%1,280 each additional $500 or fraction thereof each add'l $500 0.15 106$ 16$ 0.50$ 3% $ 16 100%- BL9 Additional Plan Review Required by Changes, additions or revisions to approved plans Per Half- Hour 0.50 106$ 53$ 56.00$ 106%53$ 100%76 BL10 State Mandated Training Fee Cost Per Permit 8$ 8$ - BL11 Digital Plan Retention deleted micro filming - same as DPR 5% of building permit fee $0.03 per standard page. $0.95 per oversized page. $0.04 per microfiche scan. BL12 Record Copying Per page 0.25$ Refer to City Clerk Fee Schedule - Miscellaneous Fees NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/6/2017 ECD-BL COS, Page 49 of 49 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Fee No.Fee Description Fee Unit No t e s Estimated Average Labor Time Per Activity (hours) Fully Burdened Hourly Rate Cost of Service Per Activity BL13 California Access Specialist Professional (CASp) Actual Cost + 5% admin fee 100% Actual Cost + CW overhead 100%- BL14 Construction and Demolition (Projects > $5,000 demolition and new construction > $50,000) Deposit [3]200$ $50/ton; $200 minimum - BL15 Waste Management Plan Deposit Deposit [2] $ 100 $50/ton; $100 minimum - BL16 Commercial Photovoltaic Flat [4]3.50 106$ 370$ $ 300.00 81%370$ 100%- BL17 Residential Photovoltaic Flat [4]2.00 106$ 212$ $ 225.00 106%212$ 100%241 BL18 Hourly Rate - Building Flat 1.00 106$ 106$ $ - 0%106$ 100%- For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2]Deposit required @ $50/ton. $100 minimum per [3] [4] Deposit required @ $50/ton. $200 minimum per plan, $50,000 maximum deposit required for new construction and demolition, refunded upon completion of plan; deposit gains no interest. Sourced from client provided PDF "FY 16-17 Master Fee Schedule" CA Govt. Code SS 66015 limits Res. $500 maximum; Comm. $1,000 Maximum City of South San Francisco Building - User Fee Survey FY 17 Comparison of Charges for Fee Related Activities and Services 1 New Commercial Retail, trades included, 20,000 s.f., $1,400,000 valuation a. Plan Check Fee $6,896.06 $7,193.28 $4,744.29 $8,523.51 $7,586.25 $9,014.21 $10,199.27 $9,226.12 b. Building Permit/Inspection Fee $8,655.00 $9,522.00 $7,298.91 $14,205.85 $10,115.00 $10,604.95 $12,749.09 $3,956.00 2 Commercial Tenant Improvement, non-structural, 2,500 s.f., $150,000 valuation a. Plan Check Fee $1,302.47 $1,666.00 $843.97 $3,332.99 $1,023.75 $1,559.71 $1,832.47 $2,834.78 b. Building Permit/Inspection Fee $1,605.25 $1,911.90 $1,298.41 $5,554.99 $1,365.00 $1,834.95 $2,290.59 $1,215.12 3 New Custom Single Family Dwelling, 3,000 s.f., $400,000 valuation a. Plan Check Fee $5,798.73 $2,591.00 $1,781.59 $5,304.36 $2,336.25 $3,195.96 $3,838.47 $3,606.12 b. Building Permit/Inspection Fee $2,966.50 $4,284.20 $2,740.91 $8,840.60 $3,115.00 $3,759.95 $4,798.09 $1,546.00 4 Residential - SFR Addition/Remodel $300,000 valuation (1,500 Sq Ft) a. Plan Check Fee $4,492.48 $2,114.60 $1,406.54 $4,139.76 $1,811.25 $2,541.46 $3,036.07 $3,767.78 b. Building Permit/Inspection Fee $2,341.50 $3,490.80 $2,163.91 $6,899.60 $2,415.00 $2,989.95 $3,795.09 $1,615.12 5 Residential Remodel (typical kitchen/bathroom), 200 s.f., $15,000 valuation a. Plan Check Fee $574.66 $155.65 $37.50 incl in permit fee $201.75 $336.13 $359.43 $451.43 b. Building Permit/Inspection Fee $280.25 $404.62 $262.50 $745.00 $269.00 $395.45 $449.29 $193.47 6 Re-roof permit (Assume: $17,000 valuation) a. Plan Check Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 b. Building Permit/Inspection Fee $557.00 $450.57 $273.30 Res/Comm up to 5K S.F. $372 $297.00 $433.85 $499.35 SFR/Duplex $160; All Others $240 7 Window / door replacement (Assume: $14,500 valuation) a. Plan Check Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 b. Building Permit/Inspection Fee $324.44 $404.62 $244.46 $808.48 $269.00 $395.45 $449.29 $315.79 8 Water Heater permit (Assume: $8,200 valuation) a. Plan Check Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 b. Building Permit/Inspection Fee $143.57 $266.80 $157.94 $124.00 $10.00 $7.51 $5.00 $160.00 9 Electrical Service Upgrade permit (Assume: $1,800 valuation) a. Plan Check Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 b. Building Permit/Inspection Fee $106.47 $106.00 $57.00 $248.00 $95.00 $45.06 $40.00 $300.00 10 HVAC permit (Assume: $6,000 valuation) a. Plan Check Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 b. Building Permit/Inspection Fee $173.81 $197.88 $114.68 $124.00 $50.00 $22.58 $29.00 $150.00 Fully burdened hourly rate n/a $106.00 $150.00 Plan Rvw: $124 n/a $191.00 Plan Rvw: $187 Insp: $125 Insp: $97.80 Insp: $170 Notes A. Includes all trades (mechanical, electrical, plumbing) Fee No.Fee Description No t e s South San Francisco Current Fee South San Francisco Proposed Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 Page 1 of 11 Comparative Fee Survey ATTACHMENT 2 $7,193.28 $4,744.29 $8,523.51 $7,586.25 $9,014.21 $10,199.27 $9,226.12 $8,216 $0.00 $2,000.00 $4,000.00 $6,000.00 $8,000.00 $10,000.00 $12,000.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco New Commercial Retail, trades included, 20,000 s.f., $1,400,000 valuation a. Plan Check Fee Page 2 of 11 $9,522.00 $7,298.91 $14,205.85 $10,115.00 $10,604.95 $12,749.09 $3,956.00 $9,821.63 $0.00 $2,000.00 $4,000.00 $6,000.00 $8,000.00 $10,000.00 $12,000.00 $14,000.00 $16,000.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco New Commercial Retail, trades included, 20,000 s.f., $1,400,000 valuation b. Building Permit/Inspection Fee Page 3 of 11 $1,666.00 $843.97 $3,332.99 $1,023.75 $1,559.71 $1,832.47 $2,834.78 $1,904.61 $0.00 $500.00 $1,000.00 $1,500.00 $2,000.00 $2,500.00 $3,000.00 $3,500.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco Commercial Tenant Improvement, non-structural, 2,500 s.f., $150,000 valuation a. Plan Check Fee Page 4 of 11 $1,911.90 $1,298.41 $5,554.99 $1,365.00 $1,834.95 $2,290.59 $1,215.12 $2,259.84 $0.00 $1,000.00 $2,000.00 $3,000.00 $4,000.00 $5,000.00 $6,000.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco Commercial Tenant Improvement, non-structural, 2,500 s.f., $150,000 valuation b. Building Permit/Inspection Fee Page 5 of 11 $2,591.00 $1,781.59 $5,304.36 $2,336.25 $3,195.96 $3,838.47 $3,606.12 $3,343.79 $0.00 $1,000.00 $2,000.00 $3,000.00 $4,000.00 $5,000.00 $6,000.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco New Custom Single Family Dwelling, 3,000 s.f., $400,000 valuation a. Plan Check Fee Page 6 of 11 $4,284.20 $2,740.91 $8,840.60 $3,115.00 $3,759.95 $4,798.09 $1,546.00 $4,133.43 $0.00 $1,000.00 $2,000.00 $3,000.00 $4,000.00 $5,000.00 $6,000.00 $7,000.00 $8,000.00 $9,000.00 $10,000.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco New Custom Single Family Dwelling, 3,000 s.f., $400,000 valuation b. Building Permit/Inspection Fee Page 7 of 11 $2,114.60 $1,406.54 $4,139.76 $1,811.25 $2,541.46 $3,036.07 $3,767.78 $2,783.81 $0.00 $500.00 $1,000.00 $1,500.00 $2,000.00 $2,500.00 $3,000.00 $3,500.00 $4,000.00 $4,500.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco Residential -SFR Addition/Remodel $300,000 valuation (1,500 Sq Ft) a. Plan Check Fee Page 8 of 11 $3,490.80 $2,163.91 $6,899.60 $2,415.00 $2,989.95 $3,795.09 $1,615.12 $3,313.11 $0.00 $1,000.00 $2,000.00 $3,000.00 $4,000.00 $5,000.00 $6,000.00 $7,000.00 $8,000.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco Residential -SFR Addition/Remodel $300,000 valuation (1,500 Sq Ft) b. Building Permit/Inspection Fee Page 9 of 11 $155.65 $37.50 Included in Permit Fee $201.75 $336.13 $359.43 $451.43 $277.25 $0.00 $50.00 $100.00 $150.00 $200.00 $250.00 $300.00 $350.00 $400.00 $450.00 $500.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco Residential Remodel (typical kitchen/bathroom), 200 s.f., $15,000 valuation a. Plan Check Fee Page 10 of 11 $404.62 $262.50 $745.00 $269.00 $395.45 $449.29 $193.47 $385.79 $0.00 $100.00 $200.00 $300.00 $400.00 $500.00 $600.00 $700.00 $800.00 South San Francisco Recommended Fee Daly City Redwood City San Bruno San Mateo Palo Alto San Francisco Residential Remodel (typical kitchen/bathroom), 200 s.f., $15,000 valuation b. Building Permit/Inspection Fee Page 11 of 11 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco ATTACHMENT 3 City Clerk - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Agendas, Transcripts, Administrative Codes CC1 Agendas: City Council Annually [7]40$ CC2 Successor Agency Annually 35$ CC3 Oversight Board or any other legislative body Annually 35$ CC4 Transcripts Folio Rate [8] Actual Cost Additional Copies Per Page [8]0.10$ Subpoena Processing Fees CC5 Complying with each subpoena and delivering records to attorney, attorney's representative, or deposition officer Per Hr/Per Person [2]15$ CC6 Clerical costs incurred in locating and making records available Per Hr/Per Person [5]24$ CC7 Standard reproduction of documents 8 1/2 x 14 inches or less Per Page [6,8]0.10$ CC8 Standard reproduction of larger size documents Per Page [8]0.20$ CC9 Daily cost for a non-public safety employee required to remain in attendance pursuant to a subpoena Per Day [9]150$ Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit Page 1 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco ATTACHMENT 3 City Clerk - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit CC10 Daily cost for a public safety employee required to remain in attendance pursuant to a subpoena Per Day 275$ Police - Sworn Per Day [9] Fire Per Day [9] CC11 Daily cost for a custodian of records to appear to describe records Per Day [9]150$ CC12 Daily cost for public safety custodian of records to appear to describe records Per Day 275$ Police - Sworn Per Day [9] Fire Per Day [9] Other Fees CC13 Campaign Disclosure Statements (FPPC)Per Page [8]0.10$ CC14 Candidate Statements Deposit [3]1,000$ CC15 Candidates Election Manual (for non-candidates, persons who fail to file nomination papers, or withdraw candidacy) Flat [8]No Charge CC16 Duplication of Videotapes onto DVDs/CDs Flat 53$ CC17 Preparing Proof of Residence Letters or Notarizing Proof of Living Documents Flat 9$ CC18 Postage Flat Actual Cost CC19 Duplication of Council meeting audio file to CD Per CD 18$ Page 2 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco ATTACHMENT 3 City Clerk - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit CC20 Copy of CD/DVD External file Per CD 13$ Non-existing file Per CD 18$ City Clerk Meeting Per CD 27$ City-Wide Reproduction of Printed Matter CC21 Blueprinting: Blue Line copies Per s.f.[8] Actual Cost Sepia Line copies ($4 minimum)Per s.f.[8] Actual Cost CC22 Photocopying of all items not otherwise listed in this Master Fee Schedule Per Page [4,6,8]0.10$ CC23 deleted CC24 Published materials for which there is a stated cost.Flat [8] Actual Cost CC25 Hourly Rate: City Clerk 107$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL Page 3 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco ATTACHMENT 3 City Clerk - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit [Notes] [1] [2] [3] [4] [5] [6] [7] [8] [9] This fee does not include charges for time spent by City staff gathering City records under the Public Records Act. Rather, it charges for time spent compiling and gathering data and ptting it into another format reqested b a member of the Per Public Records Act ($ .10 per page). Ten cents ($0.10) per page for standard Agendas that are emailed have no charge. Placeholder for Master Fee Schedule (MFS); not included in cost analysis Maximum daily cost. Under the Public Records Act, the City may charge users for photocopying or duplicating records. If a Citizen claims that they are economically disadvantaged or idi ff i h f f h0i h fi N h Sourced from client provided PDF "FY 16-17 Master Fee Schedule" The only fee for complying with the subpoena shall not exceed fifteen dollars ($15), plus the actual cost, if any, charged to the witness by a third person for retrieval and return of records held offsite by that third person. If the records are retrieved from microfilm, the reasonable cost, as defined in paragraph (1), shall also apply. The amount of two hundred seventy-five dollars ($275), together with the subpoena, shall be tendered to the person accepting the subpoena for each day that the peace officer firefighter state employee trial court employee or specified county employee Proportionate share of actual cost imposed by San Mateo County Clerk / Elections Page 4 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco City Manager - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities CM1 Film Permit Per Permit 542$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1]Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s Page 5 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Finance - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities F1 Business License Listing: Master List Per List 9$ Monthly Update Per Update 9$ F2 Overdue Invoices ($10 minimum)Monthly [2,4]1% of Bill F4 Returned Checks Due to Insufficient Funds Per Check [3]25$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1]Sourced from client provided PDF "FY 16-17 Master Fee Schedule" [2]One percent monthly beginning 60 days after the date on which the bill was due. [3] Per CA Civil Code; 1st NSF Check is limited to $25 fee; each subsequent NSF check is limited to $35 fee [4]Placeholder for Master Fee Schedule (MFS); not included in cost analysis Fees for the Annual Budget, Comprehensive Annual Financial Report, and Other Materials Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s Page 6 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Planning Division Public Hearing Cases PL1 Planned Unit Development Deposit [7]9,308$ PL2 Precise Plan Deposit [7]9,308$ PL3 Precise Plan Modification (Residential Only)Deposit [7]6,043$ PL4 Conditional Use Permit: Residential or Civic Use Per Application [7]3,273$ All Others Per Application [7]4,244$ PL5 Conditional Use Permit Modification Flat [2,7]2,206$ PL6 Temporary Use Permit Per Permit [7]1,557$ PL7 Minor Use Permit Residential Per Permit [7]1,797$ All Others Per Permit 1,631$ PL8 Zoning Amendment (Text)Deposit 8,155$ PL9 Rezoning Map Deposit 8,155$ PL10 Site Clearance/Zoning Verification Per Verification 163$ Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s Page 7 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s PL11 Specific Plan Deposit [7]19,926$ PL12 Variance For each variance 4,077$ PL13 General Plan Amendments Deposit [7]9,305$ PL14 Master Plan Deposit [7]19,760$ PL15 Development Agreement Deposit [7]17,419$ PL16 Appeal of the Planning Commission's Decision to the City Council by: Applicant Flat 1,631$ Adjacent Property Owner Flat 815$ City Resident Flat 1,631$ Homeowners Association Flat 1,631$ All Others Flat 1,631$ PL17 Appeal of the Chief Planner's decision to the Planning Commission by any party Per Appeal 815$ PL18 Time Extension-Non-Conforming Use Per Extension 815$ PL19 Time Extension for a Use Permit, Planned Unit Development Permit, Non-Conforming Status Permit, and for all Other Permits and Maps Per Extension 815$ PL20 Transportation Demand Management Plan: Initial Filing Fee Deposit 1,142$ Annual Monitoring (plus survey cost)Deposit 1,631$ Tri-annual Deposit [3]1,631$ Page 8 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s PL21 Modifications & Waivers Minor (Staff Review)Flat 245$ Major (Planning Commission Review)Deposit 1,631$ PL22 Design Review - Signs: Type A (up to 25 sq.ft.)Per Application 163$ Type B (up to 100 sq.ft.)Per Application 815$ Type C / Master Sign Per Application 1,631$ PL23 Design Review - Single Family Residential/New or Additions to 2 or 3 Units Per Application [7]1,146$ PL24 Design Review - Multi-Family Residential / Subdivisions 4 or More Units/ Modifications / Additions to 4 or More Units Per Application [7]2,043$ PL25 Design Review - Commercial and Industrial Per Application [7]2,458$ PL26 Design Review - Projects Requiring Planning Commission Approval Deposit [7]2,331$ PL27 Design Review - Resubmitted (after 2 reviews by Design Review Board)Flat [7]2,372$ PL28 Environmental Document Fees - Categorical Exemption Flat 163$ Page 9 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s PL29 Environmental Document Fees - Initial Study, Negative Declaration, Mitigated Negative Declaration and other Contract Planning Studies Deposit [3]4,893$ PL30 Environmental Document Fees - Environmental Impact Report (EIR)Deposit [4]9,786$ PL31 Subdivisions - Tentative Subdivision Map Flat 815$ PL32 Subdivisions - Tentative Parcel Map Flat 163$ PL33 Documents, Maps and Plans - Reproduction of Documents and Maps Per Page Refer to City Clerk Fee Schedule Miscellaneous Fees PL34 Minor Changes to Approved Permit Flat 163$ PL35 Permit Program Maintenance Fee Per Building Permit [5]25$ PL36 Inspection Fees: Additional visits Per Inspection Per Application 326$ PL37 Certificate of Alteration Each 1,631$ PL38 General Plan Maintenance Fee [5] 0.16% of Building Permit valuation > $100K Page 10 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s PL39 Cultural Arts Contribution/Unit Landscaping Cost Per sq. ft.[5]8$ PL40 City Attorney Cost Recovery Fee Deposit [5]2,000$ PL41 Economic & Community Development Parking Exemption Each 1,631$ PL42 Economic & Community Development Parking District Annexation Fee Deposit 8,155$ PL43 Legal Notices, other than Zoning or General Plan Amendments Deposit 489$ PL44 Legal Notices for Zoning and General Plan Amendments Deposit 489$ PL45 Duplication of Planning Commission Meeting Per Copy Refer to City Clerk Fee Schedule PL46 Zoning Verification Letter Flat 815$ PL47 Zoning Administrator Decision Flat 815$ PL48 Certificate of Convenience and Necessity (taxi)Flat 163$ PL49 Sidewalk Dining Permit (Annual)Flat 489$ PL50 Hourly Rate - Planning Flat 163$ Page 11 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development -Planning - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [6] [Notes] [1] [2] [3] [4] [5] [6] Total "Annual Estimated Revenue at Current Fee" represents the total amounts collected [7]Includes support costs from other departments (PW-Eng, Fire and Police) Placeholder for Master Fee Schedule (MFS); not included in cost Sourced from client provided PDF "FY 16-17 Master Fee Schedule" The greater of 1/2 the Conditional Use Permit fee or $400 for each Consultant costs, plus 15% or $500, whichever is greater. Consultant costs, plus 15% or $1,000, whichever is greater. Page 12 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Building Inspection Division Inspections and Re-inspections BL1 Inspections or Re-inspections Outside Normal Business Hours Per Hour 106$ BL2 Re-inspections During Normal Business Hours Per Hour 106$ BL3 Building Inspection $0 - $500 base fee @ $500 79$ $ 501 base fee @ $500 79$ each additional $100 or fraction thereof each add'l $100 $ 1.8 $ 2,001 base fee @ $2,000 106$ each additional $1,000 or fraction thereof each add'l $1,000 $ 23.0 $ 25,001 base fee @ $25,000 635$ each additional $1,000 or fraction thereof each add'l $1,000 $ 25.4 Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit Building, Plumbing, Electrical, and Mechanical for Residential and Commercial Page 13 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit $ 50,001 base fee @ $50,000 1,269$ each additional $1,000 or fraction thereof each add'l $1,000 $ 12.7 $ 100,001 base fee @ $100,000 1,904$ each additional $1,000 or fraction thereof each add'l $1,000 $ 7.9 $ 500,001 base fee @ $500,000 5,078$ each additional $1,000 or fraction thereof each add'l $1,000 $ 15.2 $ 1,000,001 base fee @ $1,000,000 8,886$ each additional $1,000 or fraction thereof each add'l $1,000 $ 1.6 $ 3,000,001 base fee @ $3,000,000 15,868$ each additional $1,000 or fraction thereof each add'l $1,000 $ 1.6 $ 5,000,001 base fee @ $5,000,000 19,042$ Page 14 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit each additional $1,000 or fraction thereof each add'l $1,000 $ 0.8 $ 10,000,001 base fee @ $10,000,00 0 23,273$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.8 $ 25,000,001 base fee @ $25,000,00 0 35,968$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.4 $ 50,000,001 base fee @ $50,000,00 0 46,546$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.9 Page 15 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit BL4 Building Plan Checking (3 Plan Reviews) - Existing Residential $0 - $500 base fee @ $500 26$ $ 501 base fee @ $500 26$ each additional $100 or fraction thereof each add'l $100 1.8$ $ 2,001 base fee @ $2,000 51$ each additional $1,000 or fraction thereof each add'l $1,000 $ 8.1 $ 25,001 base fee @ $25,000 264$ each additional $1,000 or fraction thereof each add'l $1,000 $ 10.6 $ 50,001 base fee @ $50,000 466$ each additional $1,000 or fraction thereof each add'l $1,000 $ 10.6 $ 100,001 base fee @ $100,000 1,058$ each additional $1,000 or fraction thereof each add'l $1,000 $ 5.3 $ 500,001 base fee @ $500,000 3,174$ each additional $1,000 or fraction thereof each add'l $1,000 $ 4.2 $ 1,000,001 base fee @ $1,000,000 5,289$ Page 16 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit each additional $1,000 or fraction thereof each add'l $1,000 $ 5.3 BL5 Building Plan Checking (3 Plan Reviews) - New Residential & Commercial $0 - $500 base fee @ $500 29$ $ 501 base fee @ $500 29$ each additional $100 or fraction thereof each add'l $100 1.8$ $ 2,001 base fee @ $2,000 67$ each additional $1,000 or fraction thereof each add'l $1,000 $ 12.7 $ 25,001 base fee @ $25,000 328$ each additional $1,000 or fraction thereof each add'l $1,000 $ 14.8 $ 50,001 base fee @ $50,000 532$ each additional $1,000 or fraction thereof each add'l $1,000 $ 14.8 $ 100,001 base fee @ $100,000 1,481$ each additional $1,000 or fraction thereof each add'l $1,000 $ 3.7 $ 500,001 base fee @ $500,000 2,962$ each additional $1,000 or fraction thereof each add'l $1,000 $ 6.8 Page 17 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit $ 1,000,001 base fee @ $1,000,000 6,347$ each additional $1,000 or fraction thereof each add'l $1,000 $ 2.1 $ 3,000,001 base fee @ $3,000,000 10,579$ each additional $1,000 or fraction thereof each add'l $1,000 $ 3.2 $ 5,000,001 base fee @ $5,000,000 16,926$ each additional $1,000 or fraction thereof each add'l $1,000 $ 1.3 $ 10,000,001 base fee @ $10,000,00 0 23,273$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.6 $ 25,000,001 base fee @ $25,000,00 0 31,736$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.2 $ 50,000,001 base fee @ $50,000,00 0 35,968$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.7 Page 18 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit BL6 new Permit Processing - Initial Project Input, Fee Collection (Includes Exisiting/New Residential & Commercial Fees) 212$ BL6.1 new Permit Processing - Initial Project Input, Fee Collection (Includes Mechanical, Plumbing and Electrical Fees) 35$ BL7 Plan Checking - Mechanical and Plumbing (Includes 3 Plan Reviews) $0 - $500 base fee @ $500 26$ $ 500 base fee @ $500 26$ each additional $100 or fraction thereof each add'l $100 10.6$ $ 1,000 base fee @ $1,000 53$ each additional $500 or fraction thereof each add'l $500 $ 6.6 $ 3,000 base fee @ $3,000 66$ each additional $500 or fraction thereof each add'l $500 $ 19.8 $ 5,000 base fee @ $5,000 106$ each additional $500 or fraction thereof each add'l $500 $ 10.6 $ 10,000 base fee @ $10,000 159$ each additional $500 or fraction thereof each add'l $500 $ 15.9 Page 19 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit BL8 Plan Checking - Electrical (Includes 3 Plan Reviews) $ 500 base fee @ $500 26$ each additional $100 or fraction thereof each add'l $100 10.6$ $ 1,000 base fee @ $1,000 53$ each additional $500 or fraction thereof each add'l $500 $ 6.6 $ 3,000 base fee @ $3,000 66$ each additional $500 or fraction thereof each add'l $500 $ 19.8 $ 5,000 base fee @ $5,000 106$ each additional $500 or fraction thereof each add'l $500 $ 10.6 $ 10,000 base fee @ $10,000 159$ each additional $500 or fraction thereof each add'l $500 $ 15.9 BL9 Additional Plan Review Required by Changes, additions or revisions to approved plans Per Half- Hour 53$ BL10 State Mandated Training Fee Cost Per Permit 8$ Miscellaneous Fees Page 20 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit BL11 Digital Plan Retention deleted micro filming - same as DPR $0.03 per standard page. $0.95 per oversized page. $0.04 per microfiche scan. BL12 Record Copying Per page Refer to City Clerk Fee Schedule BL13 California Access Specialist Professional (CASp) Actual Cost + CW overhead BL14 Construction and Demolition (Projects > $5,000 demolition and new construction > $50,000) Deposit [3] $50/ton; $200 minimum BL15 Waste Management Plan Deposit Deposit [2] $50/ton; $100 minimum BL16 Commercial Photovoltaic Flat [4]370$ BL17 Residential Photovoltaic Flat [4]212$ BL18 Hourly Rate - Building Flat 106$ Page 21 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Economic & Community Development - Building - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2]Deposit required @ $50/ton. $100 minimum per [3] [4]CA Govt. Code SS 66015 limits Res. $500 maximum; Comm. $1,000 Maximum Deposit required @ $50/ton. $200 minimum per plan, $50,000 maximum deposit Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Page 22 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Alarms, Animal Control, Fingerprinting P1 Fingerprints All individuals (City Employees excluded)Per Person [2]55$ Live Scan Fingerprinting 70$ Permits P2 Alarm Registration (Commercial) New/ Renewal Flat 25$ P3 False Alarm Fines [3] 2nd alarm (Within 12 months of 1st alarm)Per alarm 100$ 3rd alarm (Within 12 months of 1st alarm)Per alarm 200$ 4th and other additional alarms within 12 months of the 1st preventable alarm Per alarm 500$ False Alarm Response (average)Flat [9] P4 False Alarm Fine Appeal Per appeal 55$ P5 Bingo Per Permit [8]55$ Initial Permit (Refundable if denied)Flat 55$ Annual Renewal Per Renewal 510$ P6 Card room I.D. Card: Initial Operator Permit Flat 1,705$ Initial Employee Permit Flat 340$ Annual Renewal (for operator & employee permit)Flat 85$ Replacement Flat 85$ P7 Cab Company Per individual 55$ Driver Renewal Permit Flat 55$ Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s Page 23 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s P8 Vehicles for Hire: Initial Certificate of Convenience and Necessity Per individual 6,830$ Certificate of Renewal Per Driver 170$ P9 Special Event Permit Flat [6]250$ Non-Profit Group / Charity Event Flat [6]175$ P10 Junk Collector Per individual 85$ P11 Massage Establishment or Bath House: Initial Permit Per individual 1,705$ Annual Renewal Per individual 170$ P12 deleted P13 Pawnbroker/Secondhand Goods Background Investigation: Dealer Per Permit 1,705$ Employee Per Permit 340$ P14 Fortune Telling Per Permit 1,705$ P15 Tow Vehicle Operator: Initial Permit/ Annual Renewal Flat 170$ Tow Vehicle Driver Permit (Five-Year)Per Driver 170$ P16 Renewal: Tow Service Franchise Fee Per Vehicle 50$ Replacement of Lost, Stolen, or Mutilated Permits Per Permit 40$ Reissued Permits Per Permit 40$ P17 Photographs - Digital Photographs on Disks Per Copy 55$ Miscellaneous Fees P18 Vehicle Abatement Per Vehicle [4]340$ Page 24 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s P19 Video Tape Per Copy 50$ P20 DVD Video Per Copy 50$ P21 In Car/ Bodycam Video - DVD Per Copy 100$ P22 Cassette Tape Per Copy 50$ P23 CD - Audio Per Copy 50$ P24 Police Reports Per Page Refer to City Clerk Fee Schedule P25 Special Personnel Services [5] Security Personnel (Police Officer) Staff Police Officer Per Hour 110$ Discounted Rate for SSFUSD Per Hour 90$ P26 Transcripts Refer to City Clerk Fee Schedule P27 Emergency Response to Driving Under the Influce (DUI) Accidents [6,7]Actual Costs Incident Response (includes Accident, Hazmat, DUI or other incident)[6]Actual Costs P28 Towed Vehicle Release, Negligent Operator Per Vehicle 170$ Page 25 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Police - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s P29 Plan Check & Condition Formulation (Bldg)flat 170$ P30 Site Inspections Hourly 170$ P31 Firearm Storage Administration Fee Single Firearm Flat 340$ Each Additional Weapon Flat 340$ P32 Ammunition Storage Administration Fee 135$ P33 Clearance Letter Flat 10$ P34 Hourly Rate: Sworn 170$ Non-Sworn 100$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2]Up to three cards per individual. [3]Resets every calendar year. [4]On public roadway only. [5] [6] [7]CA GC 53150-53159 DUI Maximum $12,000 [8]Penal code: SSFMC Ch. 6.32 [9]For Informational Purpose only Hourly salary plus 40% for benefits plus 30% in administration charges; 30-minute Placeholder for Master Fee Schedule (MFS); not included in cost analysis Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Page 26 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities F1 Fire Service Ambulance Transportation - ALS I Transport 1,950$ F2 Fire Service Ambulance Transportation - ALS II Transport 1,950$ F3 Fire Service Ambulance Transportation -BLS (Emergency)Transport 1,950$ F4 Fire Service Ambulance Transportation -BLS (Non- Emergency)Transport 680$ F5 deleted F6 Contracted BLS Inter-Facility Flat [6]401$ F7 Mileage (All levels)Per Mile [4]50$ F8 Oxygen Flat [4]120$ Fire Service EMS Training F9 First-Aid / CPR / AED Classes for Residents (cost of textbook and certification card)Per person [4]15$ F10 First-Aid / CPR / AED Classes for Non-Residents Per person [4]100$ F11 First-Aid / CPR Classes for SSF Businesses Per person [4]55$ F12 Heartsaver® CPR/AED Per person [4]50$ F13 Pediatric Education for Pre-hospital Professionals Per person [4]120$ Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s Page 27 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F14 American Heart Association "Professional Level" courses for the public and other outside agencies ACLS Knowledge and Skills Review Workshops Per person [4]175$ F15 Initial Recognition: Pediatric Advanced Life Support (PALS)Per person [4]235$ Advance Cardiac Life Support (ACLS)Per person [4]235$ Basic Life Support-Health Care Provider (BLS- HCP)Per person [4]75$ F16 Re-recognition: Pediatric Advanced Life Support (PALS)Per person [4]190$ Advance Cardiac Life Support (ACLS)Per person [4]190$ Basic Life Support-Health Care Provider (BLS- HCP)Per person [4]50$ F17 Lead EKG Class Per person [4]200$ F18 Geriatric Education for Emergency Medical Services Per person [4]190$ F19 Infrequent Paramedic Skills Per person [4]80$ F20 Other EMS Continuing Education Classes Per Hour Per Person [4]8$ F21 Student Materials, Supplies, etc. Required to Participate Actual Cost F22 Certification Fees required by Certifying Authority Flat 5$ Page 28 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s Fire Training Division F23 Emergency Response Team Class Per Hour Per Person [8]28$ F24 Permit Required Confined Space Class Per Hour Per Person [8]28$ F25 Hazardous Materials Responder Class Per Hour Per Person [8]28$ F26 Technical Rescue Class Per Hour Per Person [8]28$ F27 Vehicle Extrication Class Per Hour Per Person [8]28$ F28 Other Fire Training Continuing Education Classes Per Hour Per Person [8]28$ F29 Student Materials, Supplies, etc. Required to Participate Actual Cost F30 Certification Fees required by Certifying Authority Flat Actual Cost Fire Prevention Division Permits and Fees Fire Protective Systems Construction Permit F32 Construction Without a Permit [4] 2 Times cost of Permit Page 29 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F33 Fire Protective Stsytems Inspection Fees (Inspection - includes 2 inspections; minimum $125) $0 - $6,000 Minimum base fee up to $6,000 498$ $ 6,001 base fee @ $6,000 498$ each additional $1,000 or fraction thereof each add'l $1,000 8.7$ $ 25,001 base fee @ $25,000 664$ each additional $1,000 or fraction thereof each add'l $1,000 13.3$ $ 50,001 base fee @ $50,000 997$ each additional $1,000 or fraction thereof each add'l $1,000 6.6$ $ 100,001 base fee @ $100,000 1,329$ each additional $1,000 or fraction thereof each add'l $1,000 4.2$ $ 500,001 base fee @ $500,000 2,990$ each additional $1,000 or fraction thereof each add'l $1,000 7.3$ $ 1,000,001 base fee @ $1,000,000 6,644$ each additional $1,000 or fraction thereof each add'l $1,000 0.8$ 3,000,001 base fee @ $3,000,000 8,305$ Page 30 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s each additional $1,000 or fraction thereof each add'l $1,000 0.8$ 5,000,001 base fee @ $5,000,000 9,966$ each additional $1,000 or fraction thereof each add'l $1,000 0.4$ 10,000,001 base fee @ $10,000,000 12,180$ each additional $1,000 or fraction thereof each add'l $1,000 0.4$ 25,000,001 base fee @ $25,000,000 18,824$ each additional $1,000 or fraction thereof each add'l $1,000 0.2$ 50,000,001 base fee @ $50,000,000 24,361$ each additional $1,000 or fraction thereof each add'l $1,000 0.5$ F108 Fire and Life Safety - Plan Check $0 - $6,000 Minimum base fee up to $6,000 83$ $ 6,001 base fee @ $6,000 83$ each additional $1,000 or fraction thereof each add'l $1,000 8.7$ $ 25,001 base fee @ $25,000 166$ each additional $1,000 or fraction thereof each add'l $1,000 13.3$ $ 50,001 base fee @ $50,000 332$ Page 31 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s each additional $1,000 or fraction thereof each add'l $1,000 39.9$ $ 100,001 base fee @ $100,000 2,658$ each additional $1,000 or fraction thereof each add'l $1,000 10.0$ $ 500,001 base fee @ $500,000 6,644$ each additional $1,000 or fraction thereof each add'l $1,000 8.0$ $ 1,000,001 base fee @ $1,000,000 10,630$ each additional $1,000 or fraction thereof each add'l $1,000 3.5$ $ 3,000,001 base fee @ $3,000,000 17,717$ each additional $1,000 or fraction thereof each add'l $1,000 5.3$ $ 5,000,001 base fee @ $5,000,000 28,347$ each additional $1,000 or fraction thereof each add'l $1,000 2.1$ $ 10,000,001 base fee @ $10,000,000 38,977$ each additional $1,000 or fraction thereof each add'l $1,000 0.9$ $ 25,000,001 base fee @ $25,000,000 53,151$ each additional $1,000 or fraction thereof each add'l $1,000 0.3$ $ 50,000,001 base fee @ $50,000,000 60,237$ each additional $1,000 or fraction thereof each add'l $1,000 1.2$ Page 32 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F109 Fire Protection Systems - Plan Check (Includes 2 checks & 1 re-check) $0 - $6,000 Minimum base fee up to $6,000 166$ $ 6,001 base fee @ $6,000 166$ each additional $1,000 or fraction thereof each add'l $1,000 8.7$ $ 25,001 base fee @ $25,000 332$ each additional $1,000 or fraction thereof each add'l $1,000 3.3$ $ 50,001 base fee @ $50,000 415$ each additional $1,000 or fraction thereof each add'l $1,000 1.7$ $ 100,001 base fee @ $100,000 498$ each additional $1,000 or fraction thereof each add'l $1,000 1.2$ $ 500,001 base fee @ $500,000 997$ each additional $1,000 or fraction thereof each add'l $1,000 3.3$ $ 1,000,001 base fee @ $1,000,000 2,658$ each additional $1,000 or fraction thereof each add'l $1,000 0.9$ 3000001 base fee @ $3,000,000 4,429$ each additional $1,000 or fraction thereof each add'l $1,000 1.3$ Page 33 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s 5000001 base fee @ $5,000,000 7,087$ each additional $1,000 or fraction thereof each add'l $1,000 0.5$ 10000001 base fee @ $10,000,000 9,744$ each additional $1,000 or fraction thereof each add'l $1,000 0.2$ 25000001 base fee @ $25,000,000 13,288$ each additional $1,000 or fraction thereof each add'l $1,000 0.1$ 50000001 base fee @ $50,000,000 15,059$ each additional $1,000 or fraction thereof each add'l $1,000 0.3$ F34 Construction Without a Permit [4] Two Times Cost of Permit Other Fire Prevention Inspections F35 Annual Fire Inspection (Basic)Flat 249$ F36 Non-Construction Fire Re-inspection Fee Flat 166$ F37 Inspections Outside Normal Business Hours Flat 166$ F38 Construction Re-inspection Fees Flat 166$ F39 Inspection for Which a Fee is not Specifically Indicated Flat 166$ Page 34 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F40 Annual High-rise Building (2 Hr. Minimum)Flat 166$ F41 New Occupancy / Business Flat 332$ F43 Group R, Division 1 Occupancies; Including Condominiums Classified as Group R, Division 3 with 3 or More Dwelling Units Per Building ($125 minimum charge) 0-10 Per living unit 249$ 11-30 Per living unit 332$ 31-50 Per living unit 498$ >50; each 50 Per living unit 664$ F44 deleted F45 Title 19, 5 Year Automatic Fire Sprinkler Certification Per System 332$ F46 Pre-inspection of Residential Care Facilities Flat 332$ F47 deleted Operational Permits F48 Operational Permit for multiple occupancy permits (fee to be charged for second and subsequent additional occupancy permits for inspections conducted on same site visit) Flat 55$ F49 Aerosol Products Flat 332$ F50 Assemblies Flat 332$ F51 Automobile Wrecking Yard Flat 332$ Page 35 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F52 Battery Systems Per System 332$ F53 Candles and Open Flames in Assembly Areas Per Assembly 166$ F54 Combustible Fiber Storage Flat 332$ F55 Combustible Material Storage Flat 332$ F56 Commercial Rubbish-handling Operation Flat 332$ F57 Compressed Gases Per System 166$ F58 Cryogens Per System 498$ F59 Dry Cleaning Plants Flat 498$ F60 Dust Producing Operations Flat 498$ F61 Fire Alarm Per Building 498$ F62 Flammable of Combustible Liquids, Pipelines, Store, Handle, or Use.Per Tank 498$ F63 Hazardous Materials Storage, Transport on Site, Dispense, Use, or Handle Chemicals Per Building [2]664$ F64 Hazardous Materials in Excess by Classifications; Store, Transport on Site, Dispense, Use, or Handle Chemicals in Excess of Amounts Listed in Table 105-C Per class of chemical at each location 332$ F65 High-piled Storage Per Location 664$ Page 36 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F66 Institutions and Day Care Per Location 332$ F67 Large Family Day Care Per Location 332$ F68 Lumberyards Flat 664$ F69 Liquefied Petroleum Gases Per Tank 332$ F70 Magnesium Working Flat 332$ F71 Motor Vehicle Fuel Dispensing Stations Per Location 332$ F72 Organic Coatings Flat 332$ F73 Ovens, Industrial Baking or Drying Per Oven 166$ F74 Permit-Required Confined Space Per Space 332$ F75 Pyrotechnical Special Effects Material Flat 664$ F76 Radioactive Materials Per Location 332$ F77 Refrigeration Equipment Per System 166$ F78 Residential Care and Residential Care for the Elderly Per Location 332$ F79 Repair Garages Flat 332$ F80 Spraying or Dipping Per Tank 332$ F81 Tire Storage Flat 498$ F82 Wood Products Flat 332$ Page 37 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F83 Wielding and Cutting Operations Per Location 498$ F84 Failure to Obtain a Permit Varies [4] Two Times Permit Cost F86 Flammable or Combustible Liquids; Remove, Install, Construct, Alter or Abandon an Underground or Above Ground Tank Per Tank 664$ F87 Hazardous Materials; Install, Repair, Abandon, Remove, Place-Out-of-Service, Tanks or Piping, Close or Substantially Modify a Storage Facility Per Tank 664$ Special Activity Permits F89 Candles or Open Flames in Assembly Areas Per Event 332$ F90 Carnivals and Fairs Per Event 664$ F91 Christmas Tree Lots Per Event 664$ F92 Explosives or Blasting Agents Flat 664$ F93 Fire Hydrants and Water-Control Valves Per Event 332$ F94 deleted F95 Fireworks Displays by a Licensed Professional Per Event 664$ F96 Fumigation/Thermal Insecticide Per Occurrence 166$ Page 38 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F97 deleted F98 Parade Floats Per Event 332$ F99 Temporary Membrane Structures (tents)Per Structure 332$ F100 deleted F101 Failure to Obtain a Permit Varies [4] Two Times Permit Cost Miscellaneous Fire Prevention Fees F102 Hazard Mitigation Fee (Includes all other incident types)[3,4]Actual Cost F103 Minimum Fire Protection System Plan Check For <$6,000 valuation 166$ F104 Application for Use of Alternate Methods of Protection Per Request 250$ F105 Emergency Response DUI Cost Recovery [3,4,5]Actual Cost F106 Emergency Response Hazmat Cost Recovery [3,4]Actual Cost F107 Investigations Hourly 166$ F108 moved F109 moved F110 deleted Page 39 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F111 Additional Fire Plan Review (2 hr. minimum)Hourly 166$ F112 Fire Watch [3]Actual Cost F113 Key Box Service Per Location 83$ F114 Preventable False Alarms 2nd alarm (Within 12 months of 1st alarm)Flat [4]100$ 3rd alarm (Within 12 months of 1st alarm)Flat [4]200$ 4th and other additional alarms within 12 months of the 1st preventable alarm Flat [4]500$ False Alarm Response (average)Flat [7] F115 deleted F116 deleted F117 Plan Digitizing Fee $0.05 per letter; $0.75 per plan; $0.05 per image Miscellaneous F118 deleted F119 deleted F120 deleted F121 deleted Page 40 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s F122 deleted F123 deleted F124 Reproduction of Printed Fire and Paramedic Reports Per Page [4] Refer to City Clerk Fee Schedule F125 Administrative Code Enforcement Fee (for failure to correct violations after receiving Courtesy Notice from Fire Prevention Division 14 day grace period to correct) Flat 332$ F126 Hourly Rate: Prevention 166$ Emergency Services Engine Company (3 person)419$ Ambulance (2 person)280$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1]Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Page 41 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Fire - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s [2] [3] [4] [5] [6]AMR/Kaiser Agreement; not included in cost analysis; fee set per agreement [7]For informational purpose only. [8]Class size ratio used is 1:6 CA GC 53150-53159 DUI Maximum $12,000 For each location/building that contains 55 gallons or more of a liquid, 500 pounds or The cost shall include the provision of scene supervision, overhead, equipment, hourly Placeholder for Master Fee Schedule (MFS); not included in cost analysis Page 42 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Engineering Division Inspection and Encroachment PW1 Improvement Plan Check - (covers 2 plan checks and re-check) Cost of Improvments Up to $50,000 Minimum base fee up to $50,000 575$ $ 50,001 base fee @ $50,000 863$ each additional $1,000 or fraction thereof each add'l $1,000 6$ $ 100,001 base fee @ $100,000 1,150$ each additional $1,000 or fraction thereof each add'l $1,000 21$ $ 250,001 base fee @ $250,000 4,313$ each additional $1,000 or fraction thereof each add'l $1,000 6$ $ 500,001 base fee @ $500,000 5,751$ each additional $1,000 or fraction thereof each add'l $1,000 12$ $ 1,000,001 base fee @ $1,000,000 11,501$ each additional $1,000 or fraction thereof each add'l $1,000 12$ 4th and subsequent Plan Check 144$ Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit Page 43 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit PW1.1 Improvement Inspection (covers 2 inspections) Cost of Improvments Up to $50,000 Minimum base fee up to $50,000 431$ $ 50,001 base fee @ $50,000 431$ each additional $1,000 or fraction thereof each add'l $1,000 4$ $ 100,001 base fee @ $100,000 647$ each additional $1,000 or fraction thereof each add'l $1,000 1$ $ 250,001 base fee @ $250,000 863$ each additional $1,000 or fraction thereof each add'l $1,000 2$ $ 500,001 base fee @ $500,000 1,438$ each additional $1,000 or fraction thereof each add'l $1,000 3$ $ 1,000,001 base fee @ $1,000,000 2,875$ each additional $1,000 or fraction thereof each add'l $1,000 3$ PW2 Encroachment Permit Inspection Fee (covers two inpections)Flat [8]307$ Additional Visits Beyond Two Per Visit 144$ Page 44 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit PW3 deleted Miscellaneous Processing Fee PW4 On-site inspection/processing fee for the recordation of the condition of the private sewer lateral. Per Recordation -$ PW5 Off-site inspection/processing fee for the recordation of the condition of the private sewer lateral. (DVD Review) Per Recordation 72$ Subdivision Maps PW6 Inspection Deposit Deposit [6] 2% of public improvement costs PW7 Major Subdivision Tentative Map Flat [8]307$ Per Lot Per Unit 24$ PW8 Final Map Filing Fee Flat [8]307$ Per Lot Per Unit 24$ PW9 Minor Subdivision Tentative Map Flat 144$ Per Lot Per Unit 24$ PW10 Parcel Map Filing Fee Per Map 288$ PW11 Lot Line Adjustment Per Adjustment [8]307$ PW12 After-hours Site Inspections [2,6]Actual Cost PW14 Easement Abandonment Request Per easement 3,594$ Page 45 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit PW15 Subdivision and Parcel Map Plan Check (includes Coordination and administartion costs) Deposit [2,8]1,026$ PW16 Transportation - Single trip, or a modification of an original permit Flat [7]16$ PW17 Transportation - Annual or repetitive permit Flat [7]90$ PW18 Copy of CD/DVD Refer To City Clerk Fee Schedule PW19 deleted PW20 deleted PW21 deleted Miscellaneous Fees PW22 Grading Plan Check and Permit Processing (Cubic Yards) 50 Cubic Yards or Less Flat 288$ 51 to 100 Cubic Yards Flat 575$ 101 to 1,000 Cubic Yards Flat 575$ 1,001 to 10,00 Cubic Yards Flat 1,150$ 10,001 Base Fee @ 10,000 1,438$ each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 8$ 100,001 Base Fee @ 100,000 1,510$ Page 46 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 7$ 200,001 Base Fee @ 200,000 1,581$ each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 79$ PW23 Other plan checking and additional plan reviews required by changes, additions, or revisions to approved plans. [2]288$ PW24 Grading Inspection Fees (Cubic Yards) 50 Cubic Yards or Less Flat 288$ 51 to 100 Cubic Yards Flat 288$ 101 to 1,000 Cubic Yards Flat 288$ 1,001 to 10,00 Cubic Yards Flat 431$ 10,001 Base Fee @ 10,000 431$ each additional 1,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 16$ 100,001 Base Fee @ 100,000 575$ each additional 10,000 cubic yards or fraction thereof each add'l 100,000 cubic yards 29$ 200,001 Base Fee @ 200,000 863$ each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 43$ Page 47 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit Other Inspections PW25 Inspections Outside of Normal Business Hours Hourly [3,6]Actual Cost PW26 Re-inspection Assessed Under Provisions of Section 305(h)Flat [4]Actual Cost PW27 Inspections for which a fee is not specifically indicated Hourly [4,6]Actual Cost Water Quality Control Division Pretreatment Fee Schedule PW28 Permits and Renewals: (valid for 3 year time intervals) Significant Industrial Users Every 3 years [5]575$ All Other Required Businesses Every 3 years 144$ PW29 deleted PW30 deleted PW31 Inspections - Outside of Normal Pretreatment Activities Per Hour 144$ PW32 Inspections - Outside of Normal Business Hours Per Hour 144$ PW33 Special Monitoring Activites for Enforcement and Surveillance Per Hour 144$ PW34 Special Sampling/Equipment Use Per Hour 144$ PW35 Wastewater Analysis BOD Per Test [6]Actual Cost COD Per Test [6]Actual Cost Page 48 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit TSS Per Test [6]Actual Cost Oil & Grease Per Test [6]Actual Cost Metals (except Hg)Per Test [6]Actual Cost Hg Per Test [6]Actual Cost pH Per Test [6]Actual Cost Bioassay Per Test [6]Actual Cost CN Per Test [6]Actual Cost PAH Per Test [6]Actual Cost Phenol Per Test [6]Actual Cost Ammonia Per Test [6]Actual Cost Conductivity Per Test [6]Actual Cost Oxygen Uptake Rate Per Test [6]Actual Cost Others [6]Actual Cost Page 49 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Public Works - Engineering User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Fee No.Fee Description Fee Unit No t e s Recommended Fee Level / Deposit Hourly Rate: Public Works - Engineering 144$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. [Notes] [1] [2] [3] [4] [5] [6] [7]Maximum per State law ($16/ $90) [8]Includes support costs from Planning Placeholder for Master Fee Schedule (MFS); not included in cost analysis Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Hourly salary, plus 40% in benefits and another 30% in administrative costs; 1/2 hour Hourly salary, plus 50% overtime rate, plus 50% for benefits on base rate, plus 12% in Hourly salary, plus 50% for benefits on base rate, plus 12% in administrative charges. One Defined in federal regulations and municipal ordinance. Page 50 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Library - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Damaged and Missing Materials L1 AV Materials (contents or item damage)[4] Actual Cost of each item L2 deleted L3 CD/DVD Cases, Replacement of Lost or Damaged Per Case 2$ Missing Book, DVD, etc. from Set [4] Actual Cost of each item Missing CD - from Audio Book Vendors that offer Replacement [4] Prorated Cost of set L4 deleted L5 deleted L6 deleted L7 Books [4] Actual Cost of each item L8 Equipment [4] Actual Cost of each item L9 Fines for Overdue Materials - Adult Materials, Books, Audio, Video, Magazines, DVDs etc. (Only affects adult borrowers) Daily [4,5]0.25$ L10 Fines for Overdue Materials - Children's Materials - Books, Audio, Video, Magazines, DVDs, etc. (Only affects adult borrowers) Daily [4,5]0.15$ Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s Page 51 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Library - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s L16 Lost, Replacement Charges - Magazines - See Processing Fee Below [4] Actual Cost of each item L17 deleted L18 Lost, Replacement Charges - Processing Fee (Peninsula Library Automated Network Policy) Applies to all Materials: Catalogued Materials Each [5]5$ Generic Materials Each [5]2$ Miscellaneous Charges L19 Past Due Patron Accounts Referred to a Collection Agency Per Referral [5]10$ L20 Paypal Convenience Fee Per Transaction [4]0.50$ L21 Computer Printouts Black & White Per Sheet [4]0.15$ Color Per Sheet [4]0.50$ L22 History Book - SSF Each [4]5$ L23 History Room Photographs - Digital Copies Copy of CD/DVD (see City Clerk fee schedule) Refer to City Clerk Fee Schedule L24 History Room Photographs Print Copies Per Item 15$ L25 Postcards - SSF, 3.5" x 5" Black and White Each [4]0.50$ Color Each [4]1.00$ Page 52 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Library - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s L26 Microfilm Copies Each [4]0.25$ L27 Photocopy Per Page [4]0.20$ L28 Postcard, ID [4] Price set by United States Postal Service L29 Reserve: Out of County Reserve / Inter-Library Loan SSF residents Flat [4]3$ non-residents Flat [4]5$ L30 Returned Check, Insufficient Funds See Finance Department Section L33 USB Drives Flat [2,4]Actual Cost L34 Field Trip Fee Flat [3,4]Actual Cost Hourly Rate Full-time 111$ Part-time 23$ Page 53 of 79 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 6/19/2017 City of South San Francisco Library - User Fee Study FY 17 Cost of Service Estimate for Fee Related Services and Activities Recommended Fee Level / Deposit Fee No.Fee Description Fee Unit No t e s For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. [Notes] [1] [2]$4-$10 depending upon unit cost [3] [4] [5]Fee set by Peninsula Library System (PLS) Sourced from client provided PDF "FY 16-17 Master Fee Schedule" $10-$40 depending upon cost of transportation, admission, etc. Placeholder for Master Fee Schedule (MFS); not included in cost Page 54 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 51 Chapter 9: Parks and Recreation Department By Resolution of the Parks and Recreation Commission Unless noted otherwise, all fees were adopted on June 22, 2005 in Resolution #72-2005. Child Care Programs Resident Non- Resident Traditional Summer Camp $175.00 $205.00 Per week [June 24, 2015; R:69-2015] Spring Camp $35.00 $40.00 Per day [June 24, 2015; R:69-2015] Winter Camp $35.00 $40.00 Per day [June 24, 2015; R:69-2015] Full of Fun Camp $200.00 Per week [June 27, 2012; R:48-2012] Camps at Terrabay All fees adopted, except where noted, June 26, 2002, R: 63-02 Enrichment Camps $215.00 $240.00 Per week [June 26, 2013; R:63-2013] Sports Camps $215.00 $240.00 Per week [June 26, 2013; R:63-2013] Enrichment and Sports Camps core programs are 10 am to 4 pm. Fees include before and after camp care, available from 7:30 am to 10 am, and 4 pm to 6 pm. NOTE: No fees assessed for ASES grant funded After School Programs Before/After School Day Camp [June 24, 2015; R:69-2015] 5 Days / With Before School Care $416.00 Per month 5 Days / After School Care Only $359.00 Per month 3 Days / With Before School Care $284.00 Per month 3 Days / After Care Only $246.00 Per month 2 Days / With Before School Care $189.00 Per month Resident Non- Resident Page 55 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 52 2 Days / With After Care Only $164.00 Per month Before School Care Only – 5 Days $131.00 Sibling Discount: Applies Only to Full-Time Before/After School, Pre-School. Children must be enrolled in the same program. 15% For 2 or more children enrolled. [June 28, 2000; R:77-2000] Pre-School Child Care NOTE: “Big Lift” grant funded preschool fees assessed on a sliding scale, not to exceed $630/month (resident) or $704/month (non-resident) as per HUD 80% Area Median Income. 5 Days/ Full Day $630.00 $704.00 Per month [June 24, 2015; R:69-2015] 5 Days/ Half Day $557.00 $620.00 Per month [June 24, 2015; R:69-2015] 3 Days/ Full Day $390.00 $436.00 Per month [June 24, 2015; R:69-2015] 3 Days/ Half Day $345.00 $384.00 Per month [June 24, 2015; R:69-2015] 2 Days/ Full Day $270.00 $302.00 Per month [June 24, 2015; R:69-2015] 2 Days/ Half Day $239.00 $266.00 Per month [June 24, 2015; R:69-2015] Late Pick-up: All Child Care Programs (for each minute after closing time) $6.00 [June 26, 2013; R:63-2013] Processing Fee / New Enrollment For Pre-School and After-School Recreation Programs $65.00 $65.00 Per application [July 22, 2009; R:73-2009] Waiting List Fee $30.00 Per registration application, to hold space on waiting list Add: Late Payment Fee: $30.00 Per Occurrence. Page 56 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 53 Resident Non- Resident Document Retrieval Fee $30.00 Retrieval of documented information, i.e. tax, custodial Aquatic Classes Adult Admission $5.75 $5.5075 Per Admission [June 24, 2015; R:69-2015] Adult Script $35.50 $56.50 10 Admissions [June 24, 2015; R:69-2015] Adult Script (Senior) $24.00 $35.00 10 Admissions [June 24, 2015; R:69-2015] Child Admission $4.75 $4.75 Per Admission [June 24, 2015; R:69-2015] Child Script $23.50 $46.50 10 Admissions [June 24, 2015; R:69-2015] Family Swim (1 to 5 swimmers) $5.75 $5.5075 Per Family Admission [June 22, 2016; R-77-2016] Additional Swimmer(s) $2.50 $2.2550 Per Admission [June 22, 2016; R-77-2016] Swim Lessons Non-Resident Class Fees Add $15.00 Per Session [June 13, 2007; R: 57-07] Infant Water Orientation $13.00 Per Hour [June 24, 2015; R:69-2015] Page 57 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 54 Resident Non- Resident Baby/Aqua Tots $13.00 Per Hour [June 24, 2015; R:69-2015] Child Lessons (Group) $13.00- 16.00 Per Hour [June 22, 2016; R-77-2016] Adult Lessons (Group) $13.00 Per Hour [June 24, 2015; R:69-2015] Semi-Private & Private Lessons Semi-Private (Child or Adult) $25.35 Per Hour [June 24, 2015; R:69-2015] Private (Child or Adult) $37.80 Per Hour [June 22, 2016; R-77-2016] Adult Fitness $5.70 Per Hour [June 24, 2015; R:69-2015] Drop in Aqua Zumba $5.00 Per Class [June 22, 2016; R-77-2016] Adult Aquatic Exercise $5.70 Per Hour [June 24, 2015; R:69-2015] Aqua Zumba $5.70 Per Hour [June 22, 2016; R-77-2016] Masters / Adult Lap Swim $5.75 $5.75 Daily [June 24, 2015; R:69-2015] Masters / Adult Lap Swim Script $43.00 $43.00 10 Admissions [June 24, 2015; R:69-2015] Masters / Adult Lap Swim Monthly $52.50 $60.00 Per Session [June 24, 2015; R:69-2015] Page 58 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 55 Resident Non- Resident Water Safety Instructor: *Includes Books & Materials $200.00 $215.00 Per Session [June 22, 2016; R-77-2016] Red Cross Fee $35.00 $35.00 Per Session [June 24, 2015; R:69-2015] Lifeguard Training: *Includes Book & Materials $200.00 $215.00 Per Session [June 22, 2016; R-77-2016] Red Cross Fee $35.00 $35.00 Per Session [June 27, 2012; R:48-2012] Junior Lifeguard Camp $105.00 $120.00 Per 1 week session (5 hours per day) [June 22, 2016; R-77-2016] Swim Team $5,500.00 Annual [June 24, 2015; R:69-2015] Pool Rental Participants 0 to 30 $170.00 $190.00 Per 1 ½ Hour [June 24, 2015; R:69-2015] Participants 31 to 60 $192.00 $212.00 Per 1 ½ Hour [June 24, 2015; R:69-2015] Participants 61 to 100 $214.00 $234.00 Per 1 ½ Hour [June 24, 2015; R:69-2015] Locker Rental Small Lockers $0.25 $0.25 Per Day [June 26, 2002; R:63-2002] Large Lockers $0.50 $0.50 Per Day [June 28, 2000; R:77-2000] Page 59 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 56 Picnic Fees Resident Non- Resident Application Processing $35.00 $35.00 Per permit, added to each rental [June 13, 2007; R:57-2007] Orange Park [July 22, 2009; R:73-2009] Eucalyptus Shelter (15 Tables) - 10:00 am – 6 pm $310.00 $325.00 Per day, 8 hours Area #2 (2 tables) $34.00 $49.00 Per day [June 24, 2015; R:69-2015] Area #3 (3 tables) $49.00 $64.00 Per day [June 24, 2015; R:69-2015] Area #4 (4 tables) $66.00 $81.00 Per day [June 24, 2015; R:69-2015] Area #5 (5 tables) $83.00 $98.00 Per day [June 24, 2015; R:69-2015] Refundable Deposit – covers clean-up, repair, and/or overtime costs $200.00 $200.00 [June 27, 2012; R:48-2012] Extended Hours $50.00 $50.00 Per hour Alta Loma Area #1 (6 tables) $100.00 $115.00 Per day Area #2 (2 tables) $34.00 $49.00 Per day [June 24, 2015; R:69-2015] Area #3 (2 tables) $34.00 $49.00 Per day Avalon Park (5 small tables) $61.00 $76.00 Per day [June 24, 2015; R:69-2015] Buri Buri Park I (6 tables) $100.00 $115.00 Per day [June 24, 2015; R:69-2015] II (2 tables) $34.00 $49.00 Per day [June 24, 2015; R:69-2015] III (3 tables) $49.00 $64.00 Per day [June 24, 2015; R:69-2015] IV (3 tables) $49.00 $64.00 Per day [June 24, 2015; R:69-2015] Sellick Park 7 tables, includes Camp Fire area $83.00 $98.00 Per day [June 24, 2015; R:69-2015] Page 60 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 57 Resident Non- Resident Westborough Park Sheltered Area (18 tables) $330.00 $345.00 Per day [June 27, 2012; R:48-2012] Area 2 (5 tables) $120.00 $135.00 Per day [June 27, 2012; R:48-2012] Combined Sheltered Area & Area 2 (23 tables) $435.00 $450.00 Per day [June 27, 2012; R:48-2012] Additional Gas Grill $100.00 $100.00 Per day [June 27, 2012; R:48-2012] Damage Deposit (Refundable) $200.00 $200.00 Per day [June 27, 2012; R:48-2012] Extended Hours $50.00 $50.00 Per day [June 27, 2012; R:48-2012] Sports Programs and Facilities Annual Renewal Fees to Co-sponsored Groups that Use our Fields / Facilities: Category I: Up to 99 Members $ 105.00 Annual fees [July 22, 2009; R:73-2009] Category II: 100 – 199 Members $ 155.00 Category III: 200 – 299 Members $ 260.00 Category IV: 300 and Up $ 365.00 Adult Softball League $ 85.00 Per game [June 26, 2013; R:63-2013] Non-Resident Surcharge $ 12.00 Per game [June 28, 2000; R:77-2000] Page 61 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 58 Resident Non- Resident Adult Basketball $ 90.00 Per game [June 27, 2012; R:48-2012] Non-Resident Surcharge $ 12.00 Per game [June 28, 2000; R:77-2000] Field Lights $ 31.50 $ 41.00 Per hour [July 22, 2009; R:73-2009] Field Preparation General $31.50 $52.50 Per preparation Affiliated League $27.50 $48.50 Per preparation [June 26, 2013; R: 63-2013] Open Gym Basketball & Futsal Adult $3.50 $3.50 Per admission [June 26, 2013; R:63-2013] Junior $2.50 $2.50 Per admission [June 26, 2013; R:63-2013] Open Basketball Drop-In Adults $3.50 $3.50 Per admission [June 26, 2013; R:63-2013] Juniors $2.50 $2.50 Per admission [June 26, 2013; R:63-2013] Terrabay Fitness Room $2.00 $2.00 Per admission [June 26, 2013; R:63-2013] Open Gym Script Card Adults $23.00 For 10 Punches [June 26, 2013; R:63-2013] Juniors $11.75 For 10 Punches [June 26, 2013; R:63-2013] Page 62 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 59 Resident Non- Resident Gymnasium Rental (School District gymnasium –additional fee is payable to SSFUSD) $31.50 Per hour [July 22, 2009; R:73-2009] Drop-in Badminton Adult $5.50 $5.50 Per admission [June 26, 2013; R:63-2013] Junior $3.50 $3.50 Per admission [June 26, 2013; R:63-2013] Field Reservations $26.50 $41.50 Per 1-Hour Rental [June 24, 2015; R:69-2015] Field Permit Fee $25.00 Per Permit [June 24, 2015; R:69-2015] Bocce Ball Permit Fee Assessed to private events not co-sponsored by the city $75.00 Per Permit [June 22, 2016; R-77-2016] Children -- Co-Sponsored League There is no charge to co-sponsored groups for field reservations or preparation $0 $0 [June 28, 2000; R:77-2000] Youth Baseball Class $55.00 $65.00 Per 8-Week Session [June 26, 2002, R: 63-02] Youth Soccer Class $25 Per 12-Week Session [June 26, 2013; R:63-2013] Youth Basketball Class $47.25 $62.75 Per 8-Week Session [June 26, 2013; R:63-2013] After-School Sports Program Playground Sports Clinic $55.00 $60.00 Per 6-Hour Session [June 26, 2002, R: 63-02] Playground Sports Program $60.00 $65.00 Per League [July 22, 2009; R:73-2009] Page 63 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 60 Resident Non- Resident Middle School Sports Cheerleading $65.00 Per session Football, Volleyball, Basketball, Badminton $75.00 Per Session for each sport or activity [June 24, 2015; R:69-2015] Track & Field/Lacrosse $75.00 [June 24, 2015; R:69-2015] Facility Fees Fees for the use of the Community Room, Betty Weber Room, and the Multi-Use and Activity Rooms in the Westborough Park Building apply to business meetings and seminars only. Magnolia Center $178.00 Per hour [July 22, 2009; R:73-2009] Rent Out Commercial Kitchen Space for Caterers and Small Producers $80.00 Per Hour Monday-Friday during the day [July 22, 2009; R:73-2009] Meeting Room Rental $80.00 Per hour Municipal Services Building Social Hall w/Kitchen and One-hour Use of Atrium $194.00 $209.00 Per Hour; 6-Hour Minimum [June 24, 2015; R:69-2015] Non-Profit Groups $179.00 Per hour [June 24, 2015; R:69-2015] Atrium Kitchen (As add-on to Social Hall only) $80.00 $95.00 Per Hour; 2-Hour Minimum [June 13, 2007; R:57-2007] Non-Profit Groups $65.00 Per Hour; 5-Hour Minimum [July 22, 2009; R:73-2009] Social Hall $194.00 $209.00 Per Hour; 5-Hour Minimum [June 24, 2015; R:69-2015] Non-Profit Groups $179.00 Per hour [June 24, 2015; R:69-2015] Atrium/Marie Peterson Room w/Kitchen $126.00 $141.00 Per Hour; 5-Hour Minimum [June 24, 2015; R:69-2015] Page 64 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 61 Resident Non- Resident Non-Profit Groups $109.00 Per hour; 5-Hour Minimum [June 24, 2015; R:69-2015] Atrium w/Kitchen $115.00 $130.00 Per Hour; 4-Hour Minimum [June 24, 2015; R:69-2015] Non-Profit Groups $100.00 Per Hour; 4-Hour Minimum [June 24, 2015; R:69-2015] Marie Peterson Room w/Kitchen $100.00 $115.00 Per Hour; 4-Hour Minimum Non-Profit Groups $85.00 Per Hour; 4-Hour Minimum Marie Peterson Room w/o Kitchen $90.00 $105.00 Per Hour; 4-Hour Minimum Non-Profit Groups $75.00 Per Hour; 4-Hour Minimum Betty Weber Room & Butterfly Room $80.00 $95.00 Per Hour; 1-Hour Minimum Non-Profit Groups $65.00 Per Hour; 1-Hour Minimum Community Room w/o Kitchen, No Food $110.00 $125.00 Per Hour; 2-Hour Minimum Non-Profit Groups $95.00 Per Hour; 2-Hour Minimum William M. Belloni Family Room $80.00 $95.00 Per Hour; 2-Hour Minimum Non-Profit Groups $65.00 Per Hour; 2-Hour Minimum Co-Sponsored Groups $50.00 $65.00 Per Hour; 2-Hour Minimum Special Use Rentals $80.00 [June 24, 2015; R:69-2015] Extra Rental Fees Portable Bar $60.00 Per Use, added to facility rental fee [June 28, 2000; R:77-2000] Coffee Pot $5.00 Per Use, added to facility rental fee [June 28, 2000; R:77-2000] Sound System $75.00 Per Use, added to facility rental fee [June 24, 2015; R:69-2015] Flip Chart with Paper/Markers $12.00 Per Use [June 24, 2015; R:69-2015] LCD Projector $50.00 Per Use [June 26, 2013; R:63-2013] Event Day Room Setup Adjustment $75.00 One Time [June 24, 2015; R:69-2015] LCD Displays $20.00 Per Use [June 26, 2013; R:63-2013] Portable Stage $100.00 One Time [June 24, 2015; R:69-2015] Page 65 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 62 Resident Non- Resident Projection Screens $5.00 Per Day/No Charge with Use of Projector [June 26, 2013; R:63-2013] Duplicate Permit Fee Retrieval Cost $25.00 Per Copy [June 24, 2015; R:69-2015] City Holiday Rental Surcharge $25.00 Per Hour (Added to hourly rental rate on City holidays) [June 24, 2015; R:69-2015] Westborough Park Building Multi-Use/Activity Rooms w/Kitchen $147.00 $162.00 Per Hour; 5-Hour Minimum [June 24, 2015; R:69-2015] Non-Profit Groups $132.00 Per Hour; 5-Hour Minimum [June 24, 2015; R:69-2015] Multi-Use Room w/Kitchen $137.00 $152.00 Per Hour; 5-Hour Minimum [June 24, 2015; R:69-2015] Non-Profit Groups $122.00 Per Hour; 5-Hour Minimum [June 24, 2015; R:69-2015] Activity Room w/Kitchen $116.00 $131.00 Per Hour; 4-Hour Minimum. [June 24, 2015; R:69-2015] Non-Profit Groups $101.00 Per Hour; 4-Hour Minimum [June 24, 2015; R:69-2015] Joseph A. Fernekes Building Multi Use Activity Room w/Kitchen $184.00 $199.00 Per Hour; 5-hour Minimum [June 24, 2015; R:69-2015] Non-Profit Groups $169.00 [June 24, 2015; R:69-2015] Extra Fees Outside Gas Grill $100.00 $100.00 Per day Terrabay Recreation Center *Rates are for business meetings/seminars only Iris Room 1 and 2 w/Kitchen, Gym and Poppy Room $168.00 $183.00 Per Hour; 3-Hour Minimum Non-Profit Groups $153.00 Iris Room 1 and 2 w/Kitchen and Poppy Room $116.00 $131.00 Per Hour; 3-Hour Minimum Non-Profit Groups $101.00 Page 66 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 63 Resident Non- Resident Iris Room 1 and 2 w/Kitchen and Gym $126.00 $141.00 Per Hour; 3-Hour Minimum. Non-Profit Groups $111.00 Iris Room 1 & 2 w/Kitchen $90.00 $105.00 Per Hour; 3-Hour Minimum Non-Profit Groups $75.00 Gymnasium $100.00 Non-Profit Groups $85.00 $115.00 Per Hour, 3-Hour Minimum Iris Room 1 and 2 w/o Kitchen* $80.00 $95.00 Per Hour, 2-Hour Minimum Non-Profit Groups $65.00 Poppy Room w/o Kitchen* $80.00 $95.00 Per Hour, 2-Hour Minimum Non-Profit Groups $65.00 Iris Room 1 with Kitchen $75.00 $90.00 Per Hour, 2- Hour Minimum Non-Profit Groups $60.00 Iris Room 1 w/o Kitchen* $70.00 $85.00 Per Hour, 2-Hour Minimum Non-Profit Groups $55.00 $9000 Iris Room 2 with Kitchen $75.00 $90.00 Per Hour, 2-Hour Minimum Non-Profit Groups $60.00 $85.00 Iris Room 2 w/o Kitchen* $70.00 $85.00 Per Hour, 2-Hour Minimum Non-Profit Groups $55.00 Reservation Deposit (deducted from total rental fee) [June 26, 2002; R:63-2002] MSB Atrium and A/B $300.00 Per Rental MSB Social Hall $300.00 Per Rental [June 26, 2013; R:63-2013] Westborough Building $300.00 Per Rental [June 26, 2013; R:63-2013] Terrabay Recreation Center $300.00 Per Rental Joseph Fernekes Building $300.00 Per Rental Damage/Overtime/Clean-up Deposit (refundable if no violation) MSB Atrium & A/B $350.00 Per Rental MSB Social Hall $500.00 Per Rental Westborough Building $350.00 Per Rental Page 67 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 64 Resident Non- Resident Terrabay Recreation Center $350.00 Per Rental [June 26, 2013; R:63-2013] Joseph Fernekes Building $350.00 Per Rental High Risk Event $500.00 Per Rental [June 26, 2013; R:63-2013] Insurance (Subject to change from insurance company year to year) Per Event, depending on the facility and size of group * *$150.00 to $300.00 Group Set-up Charges Per Hour $75.00 Per Hour [July22,2009;R:73-2009] Application Processing Fee $80.00 Non-refundable [July22,2009;R:73-2009] Alcohol Surcharge: Champagne $25.00 [July22,2009;R:73-2009] Champagne & Wine $50.00 [July22,2009;R:73-2009] Champagne/Wine/Beer $75.00 [July22,2009;R:73-2009] Champagne/Wine/Beer/Mixed Drinks $100.00 [July22,2009;R:73-2009] Refunds With 60 days advance notice of cancellation, 50% of the deposit will be returned if the date can be resold. With 60 days or less advance notice of cancellation there will be no refund. For other detailed information, see Resolution #120-89, an act approving policies and procedures governing the use of recreation buildings and establishing related fees. Fees for the Terrabay Recreation Center were approved July 14, 2000 in Resolution 101-99. Pre-School Classes All fees are on an hourly basis, unless noted otherwise. Non-Resident Class Fees Add $15.00 Per Session Class Supplies Fee $0-80.00 Sliding scale based on direct cost of class supplies. Animal Adventures $4.19 [June 24, 2015; R:69-2015] Art Adventures with Parent & Me $4.80 [June 22, 2016; R-77-2016] Page 68 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 65 Claymagic $4.80 [June 24, 2015; R:69-2015] Resident Non- Resident Cooking $5.36 [June 24, 2015; R:69-2015] Creative Dance $5.07 [June 24, 2015; R:69-2015] Fantastic Family Fun $4.09 [June 24, 2015; R:69-2015] Kinder Tots $4.90 [June 22, 2016; R-77-2016] Kindergarten Readiness $5.51 [June 24, 2015; R:69-2015] Mom’s Gym $7.33 [June 24, 2015; R:69-2015] Move with Music $5.07 [June 24, 2015; R:69-2015] Pre-Ballet $7.11 [June 24, 2015; R:69-2015] Pre-Gymnastics $5.62 [June 24, 2015; R:69-2015] Pre-Karate $5.73 [June 24, 2015; R:69-2015] Pre-Karate (2x/week) $4.04 [June 24, 2015; R:69-2015] Pre-School Fun $5.41 [June 22, 2016; R-77-2016] Science Exploration $5.46 [June 24, 2015; R:69-2015] Storytime Adventures $4.26 [June 24, 2015; R:69-2015] Terrific 3’s $4.26 [June 24, 2015; R:69-2015] Toddlergarten $3.10 [June 24, 2015; R:69-2015] Tot Tappers $5.61 [June 24, 2015; R:69-2015] Page 69 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 66 Tumbling $5.61 [June 24, 2015; R:69-2015] Children's Classes All fees are on an hourly basis, unless noted otherwise. Resident Non- Resident Non-Resident Class Fees Add $15.00 Per Session Art Adventures $8.10 [June 24, 2015; R:69-2015] Ballet $7.11 [June 24, 2015; R:69-2015] Ballet Combo Class (3 days per week) $5.69 [June 22, 2016; R-77-2016] Cheerleading $4.36 [June 24, 2015; R:69-2015] Computers $11.25 [June 24, 2015; R:69-2015] Cooking $5.63 [June 24, 2015; R:69-2015] Creative Movement & Dance $4.80 [June 22, 2016; R-77-2016] Drama $4.80 [June 22, 2016; R-77-2016] Eskrima $5.41 [June 24, 2015; R:69-2015] Fencing $8.99 [June 24, 2015; R:69-2015] Gymnastics $5.95 [June 24, 2015; R:69-2015] Karate (2x/week) $3.36 [June 24, 2015; R:69-2015] Keiki Hawaiian Dance $5.63 [June 24, 2015; R:69-2015] Kenpo Eskrima $4.36 [June 24, 2015; R:69-2015] Knitting for Kids $5.63 [June 24, 2015; R:69-2015] Page 70 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 67 Mariachi Music $5.12 [June 22, 2016; R-77-2016] Resident Non- Resident Mexican Folk Dance $22.49 Per session [June 24, 2015; R:69-2015] Painting & Drawing $7.89 [June 24, 2015; R:69-2015] Piano (Private) $35.99 Per Hour [June 24, 2015; R:69-2015] Private Clarinet / Saxophone $35.99 [June 22, 2016; R-77-2016] Rhythmic Gymnastics $5.29 [June 24, 2015; R:69-2015] Soccer Tots $5.79 [June 22, 2016; R-77-2016] Spanish for Kids $5.85 [June 24, 2015; R:69-2015] Summer Mini Camps (1/2 Day) $9.70 [June 24, 2015; R:69-2015] Tap Dance $5.63 [June 24, 2015; R:69-2015] Ukulele (Group) $7.33 [June 22, 2016; R-77-2016] Voice (Group) $5.46 [June 24, 2015; R:69-2015] Voice (Private) $8.99 [June 24, 2015; R:69-2015] Watercolor $7.89 Per Half Hour [June 24, 2015; R:69-2015] Writing Workshop $4.53 [June 24, 2015; R:69-2015] Page 71 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 68 Adult Classes All fees are on an hourly basis, unless noted otherwise. Adults age 62 and over are eligible for a Senior Discount of 20% off of class fees. Resident Non- Resident Non-Resident Class Fees, Add Add $15.00 Per Session Ballet $7.11 [June 24, 2015; R:69-2015] Ballet Combo Class (3 days per week) $5.69 [June 22, 2016; R-77-2016] Ballroom Dance (Tango, Salsa & Swing) $7.06 [June 22, 2016; R-77-2016] Belly Dancing $6.17 [June 24, 2015; R:69-2015] Cake Decorating $3.53 [June 24, 2015; R:69-2015] Ceramics $7.11 [June 24, 2015; R:69-2015] Color Analysis $5.07 [June 24, 2015; R:69-2015] Computers $6.78 [June 24, 2015; R:69-2015] Cooking $11.80 [June 24, 2015; R:69-2015] Country Dance $7.11 [June 24, 2015; R:69-2015] Drawing for Teens $7.89 [June 24, 2015; R:69-2015] Dying for Crafters $3.48 [June 22, 2016; R-77-2016] Eskrima $4.36 [June 24, 2015; R:69-2015] Exercise $5.00 [June 26, 2013; R:63-2013] Exercise Drop-In $5.00 [June 26, 2013; R:63-2013] Fencing $8.99 [June 24, 2015; R:69-2015] Page 72 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 69 Resident Non- Resident Flower Design $4.19 [June 24, 2015; R:69-2015] Foreign Language $6.78 [June 22, 2016; R-77-2016] Fun Part Time Jobs $10.14 [June 24, 2015; R:69-2015] Guitar (Private) $15.77 [June 24, 2015; R:69-2015] Guitar (Group) $7.33 [June 24, 2015; R:69-2015] Ikebana $3.93 [June 24, 2015; R:69-2015] Jewelry $4.48 [June 24, 2015; R:69-2015] Karate (1x week) $5.25 [June 22, 2016; R-77-2016] Karate (2x week) $4.32 [June 24, 2015; R:69-2015] Kickboxing $4.68 [June 24, 2015; R:69-2015] Knitting $4.19 [June 24, 2015; R:69-2015] Line Dancing $3.97 [June 24, 2015; R:69-2015] Mexican Folk Dance/Advanced $4.80 [June 24, 2015; R:69-2015] Piano (Private) $35.99 Per Hour [June 24, 2015; R:69-2015] Piano (Private) $8.99 Per 15 minute class [June 24, 2015; R:69-2015] Polynesian Dance $5.85 [June 24, 2015; R:69-2015] Quilting $3.97 [June 24, 2015; R:69-2015] Page 73 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 70 Resident Non- Resident Sewing $6.12 [June 24, 2015; R:69-2015] Step Aerobics $5.24 [June 24, 2015; R:69-2015] Stretch & Tone $5.24 [June 24, 2015; R:69-2015] Tai Chi Chuan $5.29 [June 24, 2015; R:69-2015] Tap Dance $5.90 [June 24, 2015; R:69-2015] Water Colors $7.89 [June 24, 2015; R:69-2015] Yoga $5.90 [June 24, 2015; R:69-2015] Tennis Classes Non-Resident Class Fees, Add $15.00 Per Session Private Lesson $37.17 Per Person, per hour [June 24, 2015; R:69-2015] Semi-Private Lessons $27.09 Per Person, per hour [June 24, 2015; R:69-2015] Pee Wee Tennis $6.77 Per hour [June 24, 2015; R:69-2015] Juniors Team Tennis $9.45 [June 24, 2015; R:69-2015] Other Services Contractual Classes Service Fee $5.00 - $25.00 Sliding Scale based on program cost [June 22, 2016; R-77-2016] Registration Processing Fee $ 2.50 [July 22, 2009; R:73-2009] Page 74 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 71 Resident Non- Resident Community Garden Plot $ 100.00 Annually [June 26, 2013; R:63-2013] Artist Studio Fee $ 0.50 Per Sq. Ft. [June 24, 2015; R:69-2015] Adult Day Care Sliding Fee based on ability to pay * *$ 45.00 - $60.00 [June 24, 2015; R:69-2015] Special Event & Recital Tickets $ 5.00- 12.00 [June 26, 2013; R:63-2013] Senior Meal - Senior Center [June 26, 2013; R:63-2013] Age 60+ $ 6.00 Per Meal [June 24, 2015; R:69-2015] Under Age 60 $ 6.00 Per Meal Senior Transportation Donation (Suggested) $ 3.00 Per Ride (each way) [June 24, 2015; R:69-2015] Seniors Program Field Trip Fee (Out of Town) $5.00 Per Ride (each way), in addition to cost of fare [June 22, 2016; R-77-2016] Drop-in Senior Class Fee $ 5.00 [June 22, 2016; R-77-2016] Donate - A - Tree $ 200.00 Per Tree [July 22, 2009; R:73-2009] Residential Street Tree Maintenance $ 100.00 Per Tree [July 22, 2009; R: 73-2009] Thanksgiving Fun Run: Under 12 years old Free Registration Children 13-17 years old $5.00 Registration 18 and older $20.00 Pre-Registration Page 75 of 79 CITY OF SOUTH SAN FRANCISCO: MASTER FEE SCHEDULE FY 2017-18 72 [June 26, 2013; R:63-2013] Resident Non- Resident 18 and older $30.00 Day of Event Registration [June 11, 2014; R:67-2014] Halloween Haunted House $ 5.00 Per Admission Protected Tree Permit $ 100.00 Per Tree [June 22, 2016; R-77-2016] Youth Scholarship Donation $ 5.00 Per Donation [June 27, 2012; R:48-2012] Children’s Classes Late Pick-up Fee $6.00 Per Minute [June 22, 2016; R-77-2016] Special Event Support Staff $30.00 Per hour/per staff person [June 24, 2015; R:69-2015] Mail Notices $0.80 Per Parcel [June 24, 2015; R:69-2015] Page 76 of 79 Parking Meter and Parking Permit Rates: FY 2017-18 (REVISED) Note: Changes are noted in double underline, deletions are noted in strikethrough. Parking meters and lots operate Monday through Saturday, times noted on meters and signage Minimum purchase with credit card $1.00 Minimum Hourly Rate Maximum Hourly Rate Set Hourly Rate approved by Parking Place Commission June 13,2017 Time Limits subject to change per Parking Place Commission Grand Avenue , Cypress to Walnut $0.50 $3.00 $1.25 Per hour, up to two hours , 9 am to 8 pm Grand Avenue, Walnut to Spruce $0.50 $3.00 $1.00 Per hour, up to two hours, 9 am to 6 pm Grand Avenue, Airport to Cypress $0.50 $3.00 $1.00 Per hour, up to two hours, 9 am to 8 pm Maple Avenue (200 and 300 blocks) $0.50 $3.00 $1.25 Per hour, up to two hours, 9 am to 8 pm Linden Avenue (200 and 300 blocks) $0.50 $3.00 $1.25 Per hour, up to two hours, 9 am to 8 pm Cypress Avenue (200 and 300 blocks) $0.50 $3.00 $1.00 Per hour, up to two hours, 9 am to 6 pm Baden Avenue (300 block) $0.50 $3.00 $1.00 Per hour, up to two hours, 9 am to 6 pm Spruce Avenue, Baden to Grand $0.50 $3.00 $1.00 Per hour, up to two hours, 9 am to 6 pm Miller Avenue, Linden to Maple $0.50 $3.00 $0.75 Per hour, up to ten hours, 9 am to 6 pm Miller Avenue, Airport to Linden, $0.50 $3.00 $0.75 Per hour, up to two hours, Page 77 of 79 9 am to 6 pm Airport Boulevard, Lux Avenue, $0.50 $3.00 $0.75 Per hour, up to two hours, 9 am to 6 pm Cypress Avenue (400 and 500 blocks), $0.50 $3.00 $0.75 Per hour, up to two hours, 9 am to 6 pm Linden Avenue (100 and 400 blocks) $0.50 $3.00 $0.75 Per hour, up to two hours, 9 am to 6 pm Lux Avenue $0.50 $3.00 $0.75 Per hour, up to two hours, 9 am to 6 pm Walnut Avenue $0.50 $3.00 $0.75 Per hour, up to ten hours, 9 am to 6 pm 24 minute spaces $0.10 per 3 minutes Metered Spaces in Parking Lot Numbers: #1 $0.50 $3.00 $1.00 Per hour, up to five hours, 9 am to 6 pm #4 $0.50 $3.00 $1.00 Per hour, up to two hours, 9 am to 6 pm #2 (west) $0.50 $3.00 $1.00 Per hour, up to two hours, 9 am to 6 pm #5 (west) $0.50 $3.00 $1.00 Per hour, unlimited up to two hours, 9 am to 6 pm #12 (east) $0.50 $3.00 $1.00 Per hour, unlimited up to two hours, 9 am to 6 pm #15 $0.50 $3.00 $1.00 Per hour, up to two hours 9 am to 6 pm #16 $0.50 $3.00 $0.75 Per hour, unlimited up to two hours, 9 am to 6 pm Page 78 of 79 #11 (Walnut Avenue) $0.50 $3.00 $0.75 Per hour, up to ten hours [July 11, 2007; R:73-2007] #17 $0.50 $3.00 $0.75 Per hour, up to two hours, 9 am to 6 pm Permit Rates Minimum Rate Maximum Rate Set Hourly Rate approved by Parking Place Commission June 13,2017 Time Limits subject to change per Parking Place Commission Daily Permit $3.00 $6.00 $3.00 9 am to 6 pm Monthly Permit $40.00 $100.00 $40.00 Annual Permit $220.00 $1200.00 $480.00 Miller Avenue Parking Garage Rates Minimum Rate Maximum Rate Set Hourly Rate approved by Parking Place Commission June 13,2017 Time Limits subject to change per Parking Place Commission Metered Spaces $0.50 per hour $3.00 per hour $0.50 9 am to 6 pm Daily Permit $1.50 $6.00 $2.00 9 am to 6 pm Monthly Permit $20.00 $80.00 $30.00 Annual Permit $220.00 $960.00 $360.00 Page 79 of 79 1 Cost Allocation Plan and User Fee Study City of South San Francisco User Fee Study Study Session June 27, 2017 2 Cost Allocation Plan and User Fee Study Key Issues Framing This Study 2 Defensible methodology 1 Compliant fee-for -service 3 Reasonable cost of providing services 4 Cost recovery 3 Cost Allocation Plan and User Fee Study Cost Allocation Plan 1 Allocates indirect costs Full Cost Allocation Plan 4 Cost Allocation Plan and User Fee Study User Fee Study 2 Determines full cost recovery rate for user fees User Fee Study 5 Cost Allocation Plan and User Fee Study Departments Included: Study Departments City Clerk, City Manager & Finance Economic & Comm Development Library Police Parks & Recreation Fire Public Works - Engineering 6 Cost Allocation Plan and User Fee Study Fee Study Methodology Productive Hourly Rate Time to Complete Cost Calculation 7 Cost Allocation Plan and User Fee Study Fee Study Methodology – Defining “Total Cost” Direct Departmental Budget: Salaries and Benefits, Services and Supplies Indirect Department/Division: management, clerical, training. Citywide: HR, Finance, City Manager, etc. Fee Specific Pass -through costs, specific materials, etc. Costs Contents 8 Cost Allocation Plan and User Fee Study Summary Results for Recommended Fees Department / Division Estimated Annual Current Fee Revenue Estimated Annual Full Cost Recovery Fee Revenue Annual Cost Recovery Surplus / (Deficit) Current Cost Recovery Percentage Amount of Cost Recovered per Staff- Recommended Fee Actions Staff Recommended Cost Recovery Percentage City Clerk $ 44,109 $ 273,341 $ (229,232)16% $ 48,469 18% City Manager $ 800 $ 1,084 (284)74% $ 1,084 100% Finance $ 936 $ 3,913 (2,977)24% $ 714 18% Econ & Comm Devt - Planning $ 475,428 $ 878,931 (403,503)54% $ 798,830 91% Econ & Comm Devt - Building $ 4,605,467 $ 7,923,947 (3,318,480)58% $ 7,306,256 92% Police $ 84,476 $ 236,369 (151,893)36% $ 222,321 94% Fire $ 484,703 $ 1,669,717 (1,185,014)29% $ 1,649,038 99% Public Works - Engineering $ 343,500 $ 569,670 (226,170)60% $ 569,670 100% Library [1] $ - $ - n/a n/a $ - n/a Parks and Recreation [2] $ 4,197,053 $ 6,989,816 (2,792,763)60% $ 4,382,398 63% General Plan Maintenance Fee $ 642,962 $ 636,977 5,985 101% $ 636,977 100% Total [1] $ 10,879,434 $ 19,183,764 $ (8,304,331)57% $ 15,615,756 81% [1] Based on data available at the time of the study, the Library's results do not provide projected revenue outcomes [2] Parks and Recreation Department analysis includes only Recreation programs and services in the cost analysis 9 Cost Allocation Plan and User Fee Study Full Cost of Service ($) Revenue from Current Fee ($) Amount of Subsidy from Other City Resources (%) Current Level of Cost Recovery (%) Maximum Level of Targeted Cost Recovery (100%) Minimum Level of Targeted Cost Recovery (0%) Cost Recovery Policy and Fee-Setting 10 Cost Allocation Plan and User Fee Study •Economic Downturns •Budget and Staffing Changes •Process Improvements Fee Study Best Management Practices 3 Annual increase mechanism 4 Combined Municipal Fee Schedule 1 Comprehensive fee study every 3 - 5 years 2 More frequent study during fluctuations 5 Established and documented Cost Recovery Policy 11 Cost Allocation Plan and User Fee Study Discussion City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-482 Agenda Date:6/27/2017 Version:1 Item #:6. Report regarding a resolution approving a purchase agreement with JWC Environmental for the purchase of parts to repair and refurbish sewage grinders at the Water Quality Control Plant’s sewage pump stations for Fiscal Years 2017-18 through 2021-22 in an amount not to exceed $160,000 per Fiscal Year and authorizing the City Manager to execute the agreement on behalf of the City of South San Francisco.(Brian Schumacker, Plant Superintendent) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing a purchase agreement between the City of South San Francisco and JWC Environmental for the purchase of parts to repair and refurbish sewage grinders at the Water Quality Control Plant’s sewage pump stations for Fiscal Years 2017-18 through 2021-22 in an amount not to exceed $160,000 per Fiscal Year and authorizing the City Manager to execute the agreement on behalf of the City of South San Francisco. BACKGROUND/DISCUSSION JWC Environmental (JWC)sewage grinders are installed at the inlets of the City’s four major sewage pumping stations,which continuously convey sewage to the Water Quality Control Plant (Plant).These devices shred paper and plastic items found in the sewage streams to help prevent station pumping systems from clogging. JWC is an approved sole source vendor.No other supplier manufactures repair parts for JWC grinders.By design,redundant systems exist to accommodate these rebuilds,and spare sewage grinder units are alternated from inventory annually. JWC annually refurbishes the Plant’s sewage grinders at their Santa Ana,California repair facility,which is a service offered at a “parts only”cost.If the Water Quality Control Plant ordered the repair parts and performed the work in-house,the City would be charged the same amount as if the units were shipped to JWC and repaired by their technicians.JWC pays prevailing wage rates;however,no itemized charges for labor are associated with JWC’s repair of our sewage grinders at their Santa Ana facility.Therefore,having JWC complete the grinder refurbishments frees Plant staff to perform other maintenance tasks.Additionally,work done at the JWC facility comes with a one-year warranty,which would not be available if the work was performed by City staff. JWC disassembles and inspects each unit.Refurbishment cost varies depending on the size and type of grinder and the parts that need replacement. An allowance of $6275 is included for contingency. Below is a breakdown of typical cost inclusive of freight and taxes: ·Station No. 4 - $61,352 ·Station No. 8 - $19,803 ·Station No. 9 - $36,285 ·Station No. 11 - $36,285 ·Contingency - $6275 City of South San Francisco Printed on 6/23/2017Page 1 of 2 powered by Legistar™ File #:17-482 Agenda Date:6/27/2017 Version:1 Item #:6. FUNDING Funding of $160,000 per year for the four sewage grinder repairs will be included in the Water Quality Control Plant’s annual operating budgets for Fiscal Years 2017-18 through 2021-22. CONCLUSION JWC Environmental sewage grinders are installed at the inlets of our four major pump stations,which prevent the pumps from clogging.Staff recommends approving a purchase agreement in an amount not to exceed $160,000 per Fiscal Year for Fiscal Years 2017-18 through 2021-22 with JWC Environmental in order to keep critical sewer collection infrastructure operating reliably. Attachment 1: Sewage Grinder Before and After Refurbishment Photo City of South San Francisco Printed on 6/23/2017Page 2 of 2 powered by Legistar™ Sewage Grinder Before Refurbishement Sewage Grinder After Refurbishement City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-483 Agenda Date:6/27/2017 Version:1 Item #:6a. Resolution approving a purchase agreement with JWC Environmental for the purchase of parts to repair and refurbish sewage grinders at the Water Quality Control Plant’s sewage pump stations for Fiscal Years 2017-18 through 2021-22 in an amount not to exceed $160,000 per Fiscal Year and authorizing the City Manager to execute the agreement on behalf of the City of South San Francisco. WHEREAS,the Water Quality Control Plant’s (WQCP)sewage pump stations have sewage grinders installed at the four major pump stations; and WHEREAS,repairs and refurbishing of the sewage grinders are required to prevent pumps from clogging and failing; and WHEREAS,California Public Contract Code Section 3400(b)permits general law cities to suspend competitive bidding and to make sole source purchases of products or equipment in order to match other products in use on a particular public improvement either completed or in the course of completion,or to obtain a necessary item that is only available from one source; and WHEREAS,South San Francisco Municipal Code subsection (a)of Section 4.04.080 permits the City to dispense with open market procedures if a commodity can only be obtained from one vendor; and WHEREAS,staff has confirmed that JWC Environmental is the sole source vendor of the JWC sewage grinders and parts, as no other suppliers manufacture parts for JWC grinders; and WHEREAS,City staff recommends that the City Council approve a purchase agreement (“Exhibit A”)between the City of South San Francisco and JWC Environmental for the purchase of parts to repair and refurbish sewage grinders at the Water Quality Control Plant’s sewage pump stations for fiscal years 2017-18 through 2021-22 in an amount not to exceed $160,000 per fiscal year and authorize the City Manager to execute said agreement; and WHEREAS, funding for this project is included in the City of South San Francisco’s WQCP operating budget. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves a purchase agreement with JWC Environmental to purchase parts to repair and refurbish the sewage grinders at the Water Quality Control Plant’s sewage pump stations for fiscal years 2017- 18 through 2021-22 in an amount not to exceed $160,000 per fiscal year, attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the documents on behalf of the City upon timely submission by JWC Environmental of the signed agreement and all other documents, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other relatedCity of South San Francisco Printed on 7/3/2017Page 1 of 2 powered by Legistar™ File #:17-483 Agenda Date:6/27/2017 Version:1 Item #:6a. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of this resolution. ***** City of South San Francisco Printed on 7/3/2017Page 2 of 2 powered by Legistar™ Page 1 of 3 [Rev:11/14/2016] PURCHASE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND JWC ENVIRONMENTAL These terms and conditions govern the purchase of materials, supplies, and/or equipment, including any related installation, training, and/or minor services and repairs described in this Purchase Agreement (“Purchase Agreement”) by JWC Environmental (“Vendor”) for the City of South San Francisco (“City”). Vendor and City are collectively referred to in this Purchase Agreement as “the Parties.” If the Vendor selects subcontractors to execute a portion the terms of this Purchase Agreement, that subcontractor is an agent of the Vendor, and is hereby included by reference as “the Vendor.” 1. Time of Performance. This Purchase Agreement shall commence effective July 1, 2017, and shall end on June 30, 2022, unless earlier terminated by the City, as provided in this Purchase Agreement. 2. Products and Services. Vendor shall provide to the City the Products and Services described in this Purchase Agreement, and in Exhibit A (“Products” and/or “Services”) necessary to provide and furnish the City with parts, repair and refurbishment of Pump Station Sewage Grinders. In the event that any of the terms of Exhibit A conflict with this Purchase Agreement, the terms of the Purchase Agreement shall prevail. Vendor shall complete delivery F.O.B. to the City of South San Francisco upon completion of refurbishment in strict accordance with the specifications as established by this Purchase Agreement and Exhibit A, which specifications are incorporated herein and made part of this Purchase Agreement. 3. Description of Purchase. The City hereby agrees to pay Vendor for the Products and/or Services based on the Goods and Services provided to the City based on the prices quoted in the attached Exhibit A. The City hereby agrees to pay Vendor a total not to exceed amount for Products and/or Services performed under this Purchase Agreement in an amount not to exceed one hundred and sixty thousand dollars ($160,000) per fiscal year. The City shall pay Vendor invoices for Products and/or Services actually delivered in accordance with this Purchase Agreement. To be eligible for payment, Vendor invoices must itemize the Products and/or Services delivered and the corresponding prices in accordance with this Purchase Agreement. Payment of Vendor invoices does not constitute acceptance of Products and/or Services delivered. Prices of Products and/or Services delivered that are not in accordance with this Purchase Agreement are subject to adjustment. In no event will the prices of Products and/or Services delivered exceed that specified on this Purchase Agreement. Payments shall be subject to adjustment for defects in quality or failure of Vendor to meet terms and conditions herein and in Exhibit A. Such adjustments shall be equal to one hundred percent (100%) of City’s costs to correct such defects or Vendor’s failure to meet Purchase Agreement requirements. 4. Taxes. Vendor shall pay all applicable federal, state and local taxes, which may be chargeable against the delivery of the Products and/or Services listed herein. 5. General Warranties and Product Compliance. Vendor warrants that: (A) All Products and/or Services are as described on this Purchase Agreement conform to all drawings, samples, descriptions and specifications contained in Exhibit A; (B) All Products and/or Services delivered are new and of good merchantable quality, free from material defects of workmanship and fit for the purpose for which sold or provided; (C) Vendor has good title to all Products delivered and all Products delivered are free from liens and other encumbrances; and (D) Vendor's delivery and installation of the Products and/or Services will be in strict conformity with all applicable local, state, and federal laws. For purposes of this warranty, any Products or components not meeting the foregoing quality shall be deemed defective. The foregoing warranty provisions shall also be applicable to equipment or materials provided by a third party entity to Vendor via this Purchase Agreement. Vendor also expressly warrants and guarantees, for one (1) year that the Products and/or Services furnished by it to City shall be free from breakage or defects of material and workmanship under normal use, service and maintenance from the date of acceptance of the City, and expressly agrees to repair or replace Products and/or Services or any part thereof which proves defective as a result of inferior or defective materials, equipment or workmanship. If within the period stated above, any repairs or replacements in connection with the Products and/or Services are, in the opinion of the City, rendered necessary as a result of the use of inferior or defective materials, equipment or workmanship, Vendor agrees on receipt of notice from City and without expense to the City, for freight, parts or labor, to properly repair, replace or correct any and all such defects therein. If Vendor, after such notice, fails to proceed promptly with the terms of this warranty and guarantee, the City may perform the work necessary to effectuate such corrections, repairs and replacements, and recover the cost thereof from Vendor. 6. Final Inspection and Work Acceptance. Finished installation work and/or equipment shall be subject to final inspection and acceptance or rejection by the City. Page 2 of 3 [Rev:11/14/2016] 7. Indemnity. To the fullest extent permitted by law, Vendor shall indemnify, defend (with counsel acceptable to the City), and hold harmless the City and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the “City Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”) of every nature arising out of or in connection with the delivery and installation of the Products and/or Services described on this Purchase Agreement or Vendor’s failure to comply with this Purchase Agreement, except such Liability caused by the gross negligence or willful misconduct of the City Indemnitees. 8. Insurance. Before beginning any installation work and continuing throughout the term of this Purchase Agreement, Vendor, at its sole cost and expense, furnish the City with certificates of insurance evidencing that Contractor has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the Vendor, its personnel, agents or subcontractors. All insurance policies shall be written on an occurrence basis and shall name the City Indemnitees as additional insureds with any City insurance shall be secondary and in excess to Vendor’s insurance. If the Vendor’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self- insured retention and also must disclose the deductible. The City Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to be binding. 9. Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Vendor or by any subcontractor shall receive the wages herein provided for. The Vendor shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Vendor to each worker. An error on the part of an awarding body does not relieve the Vendor from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The City will not recognize any claim for additional compensation because of the payment by the Vendor for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Vendor. A. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Vendor shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. B. Payroll Records. Each Vendor and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Vendor in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776. 10. Payment of Employment Taxes; Tax Withholding. Vendor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax Page 3 of 3 [Rev:11/14/2016] withholding, Vendor must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit B. Unless Vendor provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Vendor as required by law. Vendor shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Vendor accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Vendor’s withholding duty to City upon request. 11. Termination. In addition to all other legal and equitable rights of the City, the City may terminate this Purchase Agreement upon notice to the Vendor. If the City terminates this Purchase Agreement, the City will pay the Vendor for Products and/or Services accepted in accordance with this Purchase Agreement prior to the date of termination. 12. Prevailing Party. In the event that either party to this Purchase Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Purchase Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 13. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Vendor: JWC Environmental 2600 S. Garnsey Street Santa Ana, CA 92707 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 14. Assignment, Governing Law. The Vendor may not assign any of Vendor's obligations under this Purchase Agreement without the City’s prior written approval. This Purchase Agreement is governed by California law. The jurisdiction for any litigation arising from this Purchase Agreement shall be in the state of California, and shall be venued in the County of San Mateo. 15. Severability. If any portion of this Purchase Agreement is held invalid, the Parties agree that such invalidity shall not affect the validity of the remaining portions of this Purchase Agreement. 16. Entire Agreement. This Agreement represents the entire and integrated agreement between the Parties. This Purchase Agreement may be modified or amended only by a subsequent written agreement signed by both Parties. 17. Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. CITY OF SOUTH SAN FRANCISCO VENDOR A Municipal Corporation By:___________________________ By:________________________________ Mike Futrell, City Manager JWC Environmental, Authorized Representative Approved as to Form: __________________________ City Attorney Form 590 C2 2016 Name Name  SSN or ITIN  FEIN  CA Corp no.  CA SOS file no. Address (apt./ste., room, PO box, or PMB no.) City (If you have a foreign address, see instructions.) State ZIP code TAXABLE YEAR 2017 Withholding Exemption Certificate CALIFORNIA FORM 590 The payee completes this form and submits it to the withholding agent. The withholding agent keeps this form with their records. Withholding Agent Information Payee Information Exemption Reason Check only one box. By checking the appropriate box below, the payee certifies the reason for the exemption from the California income tax withholding requirements on payment(s) made to the entity or individual.  Individuals — Certification of Residency: I am a resident of California and I reside at the address shown above. If I become a nonresident at any time, I will promptly notify the withholding agent. See instructions for General Information D, Definitions.  Corporations: The corporation has a permanent place of business in California at the address shown above or is qualified through the California Secretary of State (SOS) to do business in California. The corporation will file a California tax return. If this corporation ceases to have a permanent place of business in California or ceases to do any of the above, I will promptly notify the withholding agent. See instructions for General Information D, Definitions.  Partnerships or Limited Liability Companies (LLCs): The partnership or LLC has a permanent place of business in California at the address shown above or is registered with the California SOS, and is subject to the laws of California. The partnership or LLC will file a California tax return. If the partnership or LLC ceases to do any of the above, I will promptly inform the withholding agent. For withholding purposes, a limited liability partnership (LLP) is treated like any other partnership.  Tax-Exempt Entities: The entity is exempt from tax under California Revenue and Taxation Code (R&TC) Section 23701 ______ (insert letter) or Internal Revenue Code Section 501(c) _____ (insert number). If this entity ceases to be exempt from tax, I will promptly notify the withholding agent. Individuals cannot be tax-exempt entities.  Insurance Companies, Individual Retirement Arrangements (IRAs), or Qualified Pension/Profit-Sharing Plans: The entity is an insurance company, IRA, or a federally qualified pension or profit-sharing plan.  California Trusts: At least one trustee and one noncontingent beneficiary of the above-named trust is a California resident. The trust will file a California fiduciary tax return. If the trustee or noncontingent beneficiary becomes a nonresident at any time, I will promptly notify the withholding agent.  Estates — Certification of Residency of Deceased Person: I am the executor of the above-named person’s estate or trust. The decedent was a California resident at the time of death. The estate will file a California fiduciary tax return.  Nonmilitary Spouse of a Military Servicemember: I am a nonmilitary spouse of a military servicemember and I meet the Militar y Spouse Residency Relief Act (MSRRA) requirements. See instructions for General Information E, MSRRA. CERTIFICATE OF PAYEE: Payee must complete and sign below. To learn about your privacy rights, how we may use your information, and the consequences for not providing the requested information, go to ftb.ca.gov and search for privacy notice. To request this notice by mail, call 800.852.5711. Under penalties of perjury, I declare that I have examined the information on this form, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. I further declare under penalties of perjury that if the facts upon which this form are based change, I will promptly notify the withholding agent. Type or print payee’s name and title ___________________________________________________ Telephone (_____)___________ Payee’s signature  7061173 Date ______________________ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-568 Agenda Date:6/27/2017 Version:1 Item #:7. Report regarding a resolution approving the reapplication of Redevelopment Agency (RDA)Down Payment Assistance subsidies to be applied towards all Below Market Rate (BMR)properties resold;and authorizing the City Manager to approve the rollover of a $100,000 subsidy related to the resale of a BMR Unit at 2200 Gellert Boulevard, Unit #6103 and execute documents associated with the rollover. (Alex Greenwood, ECD Director) RECOMMENDATION It is recommended that the City Council adopt a resolution to approve:1)the reapplication of Redevelopment Agency down payment assistance subsidies to be applied towards all Below Market Rate (BMR)properties resold;and 2)authorizing the City Manager to approve the rollover of a $100,000 subsidy related to the resale of a Below Market Rate unit at 2200 Gellert Boulevard,Unit #6103,and execute documents associated with the rollover to maintain the unit’s affordability. BACKGROUND/DISCUSSION On July 14,2010,the City Council and Redevelopment Agency (RDA)Board authorized the use of up to $300,000 from the former RDA Low and Moderate Income Housing Fund to preserve BMR units at risk of losing their affordability.This funding was designated to be used as a subsidy to reduce the price of BMR units to a level that made the units able to be sold to qualified low and moderate income households (“Preservation Program”).The funds were anticipated to help the City preserve the affordability of at least eight BMR units at South City Lights located at 2200 Gellert Boulevard. Resale Challenge The current housing market and new conditions have made this property very difficult,if not impossible,to resell at the current assigned resale price. The City previously took advantage of available RDA funding to reduce the price of the BMR units to a level that made the units affordable (“Preservation Program”).Unfortunately,if the subsidy not available to the prospective eligible purchaser at resale,the original intent of the City to reduce housing costs and deepen affordability, is lost. The current restricted resale price of the BMR unit at 2200 Gellert Boulevard is $438,000. If the City does not make the current down payment subsidy available to the new buyer,the sale of the BMR unit would be limited to only larger families within 110-120 percent Area Median Income (AMI).In addition, the property would require a relatively large down payment of approximately $120,000.If the existing subsidy is not available,it would be nearly impossible for the majority of two and three person households within the low to median 80-100 percent AMI range to be able purchase the home.This would eliminate an important segment of the market, which includes single parents, and parents that are planning to expand their family. In July 2010,the City approved use of former Redevelopment Agency funds for the purpose preserving the City of South San Francisco Printed on 6/23/2017Page 1 of 2 powered by Legistar™ File #:17-568 Agenda Date:6/27/2017 Version:1 Item #:7. In July 2010,the City approved use of former Redevelopment Agency funds for the purpose preserving the affordability of BMR units.Staff recommends that the best use of these funds that become available upon a sale of a restricted unit is to continue to make those funds available for the eligible purchasers for the purpose of preserving the affordability of BMR units.Staff recommends that the City approve the execution of necessary agreements to allow for future buyers to take advantage of the funds as long as they meet the necessary eligibility criteria.In return for making this subsidy available to the prospective purchase,that purchaser would be required to enter into an agreement with the City that restricts the resale price to an affordable level for 55 years and requires the buyer and subsequent buyers to pay the City a small percentage of the appreciation upon the sale of the home.The City’s subsidy would be provided as a “silent second”loan that is not due until the property is resold or upon the expiration of the new 55-year resale restriction. Resale Solutions There are two specific solutions that can be employed to rectify the affordability gap: 1.Increase median income allowances to 110-120%of the Area Median Income (AMI)to compensate for eliminating the subsidy; or 2.Allow the full existing amount of the original subsidy, including proceeds from shared appreciation,to be reapplied towards the resale of the property for the purpose of maintaining its affordability for families of various income levels. CONCLUSION It is recommended that the City Council adopt a resolution to approve 1) the reapplication of Redevelopment Agency Preservation Program subsidies to be applied towards all Below Market Rate properties resold; and 2) authorizing the City Manager to approve the rollover of a $100,000 subsidy related to the resale of a Below Market Rate unit at 2200 Gellert Boulevard, Unit # 6103, and execute documents associated with the rollover for the following reasons: 1.This alternative retains the original intent of the Program to maintain BMR units for low income households. Without the subsidy rollover, homeownership costs would almost be prohibitive for an eligible two-person household to participate in a purchase. 2.The City does not have to generate “new”funds to execute this strategy.It simply reapplies funds that are already tied up and committed for the same use for which the funds were originally allocated. City of South San Francisco Printed on 6/23/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-570 Agenda Date:6/27/2017 Version:1 Item #:7a. Resolution approving the reapplication of Redevelopment Agency (RDA)Down Payment Assistance subsidies to be applied towards all Below Market Rate (BMR)properties resold;and authorizing the City Manager to approve the rollover of a $100,000 subsidy related to the resale of a BMR Unit at 2200 Gellert Boulevard,Unit #6103 and execute documents associated with the rollover. WHEREAS,City Council and former Redevelopment Agency (RDA)previously approved the use of up to $300,000 from the former RDA Low and Moderate Income Housing Fund to preserve the affordability of certain condominium units in the City Lights development; and WHEREAS,as more particularly described in the staff report accompanying this Resolution,staff has recommended the rollover of a $100,000 down payment assistance subsidy provided by the RDA,including proceeds from shared appreciation,to be reapplied towards the resale of the property at 2200 Gellert Boulevard, Unit #6103, for the purpose of maintaining its affordability for eligible families of various income levels; and WHEREAS,owners of inclusionary below market rate units (“BMR Units”)in the South City Lights development located outside the Project Area at 2200 Gellert Court,from time to time,desire to sell their BMR Units; and WHEREAS,often times the owners of the BMR Units are having difficulty finding buyers to purchase the BMR Units at the affordable price because the affordable price is so close to market rate; and WHEREAS,if the owners cannot find buyers to purchase the BMR Units at the affordable price,the BMR Units will be sold at market rate, and the City will lose the affordability of the units; and WHEREAS,to preserve the affordability of the two BMR Units and facilitate the sale of the units to eligible buyers, the City, seeks to provide a subsidy to the buyers of the BMR Units; and WHEREAS,the City intends to finance its portion of the subsidy with funds from the former RDA's Low-and Moderate-Income Housing Fund ("Low/Mod Housing Fund"); and WHEREAS,to recoup the City’s investment and ensure the continued affordability of the BMR Units,the buyers will be required to execute an agreement with the City which restricts the affordability of the BMR Unit for 55 years and requires the buyer and subsequent buyers to pay the City a percentage of the appreciation upon the resale of the unit ("Resale Restriction Agreement"); and WHEREAS,pursuant to Section 33334.2 of the CRL,the City may use Low/Mod Housing Fund monies outside of the Project Area provided that the City Council find that the use will be of benefit to the Project City of South San Francisco Printed on 7/3/2017Page 1 of 2 powered by Legistar™ File #:17-570 Agenda Date:6/27/2017 Version:1 Item #:7a. Area; and; WHEREAS,the City Council desires to permit the reapplication of Redevelopment Agency (RDA)Down Payment Assistance subsidies to be applied towards all Below Market Rate (BMR)properties resold in order to assist in preserving affordability of below-market rate (BMR) units throughout the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby: 1.Finds that the expenditure of monies to subsidize the purchase of two BMR Units in South City Lights will benefit the City and Project Area by providing affordable housing. 2.Approves the reapplication of former Redevelopment Agency down payment assistance subsidies towards all Below Market Rate (BMR)properties resold within the City,in a manner consistent with the prior program guidelines. 3.Authorizes the City Manager or his designee to approve the rollover of a $100,000 subsidy provided to the owner of the below market rate unit at 2200 Gellert Boulevard,Unit #6103,for purposes of providing downpayment assistance for the prospective eligible purchaser of 2200 Gellert Boulevard, Unit #6103. 4.Authorizes the City Manager or his designee to execute any necessary documents and make all approvals and take all actions necessary or appropriate to carry out the intent of this Resolution, including without limitation,those Loan Documents to which the City is a party in form approved by the City Attorney. ***** City of South San Francisco Printed on 7/3/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-590 Agenda Date:6/27/2017 Version:1 Item #:8. Report regarding a resolution approving various purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2017-18;and authorizing the City Manager to execute the necessary agreements.(Brian Schumacker, Water Quality Control Plant Superintendent) RECOMMENDATION It is recommended that the City Council adopt a resolution approving various purchase agreements for the furnishing of bulk process chemicals for wastewater treatment for Fiscal Year 2017-18 and authorizing the City Manager to execute the necessary agreements. BACKGROUND/DISCUSSION Bulk quantities of chemicals are used in a number of different processes to treat wastewater at the South San Francisco-San Bruno Water Quality Control Plant (WQCP).It has been the City’s practice to procure these chemicals at the beginning of the fiscal year to establish guaranteed competitive prices for the entire fiscal year as chemicals are delivered to meet demands.These chemicals include disinfectants used to remove potential pathogens, coagulants used to remove solids, and chemicals used to neutralize chlorine during dechlorination. Along with over sixty participating public agencies,the WQCP is a member of the Bay Area Chemical Consortium (BACC).The BACC follows a public bid process for the combined purchase of bulk chemicals. Each member agency of the BACC receives benefit of large quantity purchase pricing by combining the volume of their agency’s chemical needs with the needs of the rest of the consortium.Due to the combined bid solicitations for these agencies,each individual agency is able to purchase the chemicals at a lower price than if each agency solicited bids separately.It is difficult to speculate as to the savings an agency receives by ongoing participation in the consortium;however,new members have generally reported a savings of up to 20 percent on chemical purchases after becoming a member of the BACC. Multiple chemical companies responded to the invitation to bid for the 16 chemicals used by members of the consortium.Sealed bids were opened on April 4,2017 at the Dublin San Ramon Services District Regional Wastewater Treatment Facility. After review of the bids,the BACC recommends awarding bulk chemical purchase agreements to the following lowest responsible bidders for the chemicals listed at the prices indicated below: Lowest Bidder Item Unit Cost Univar USA, Inc,Sodium Hypochlorite (12.5%),$0.488/gallon Univar USA, Inc,Sodium Bisulfite (25%),$0.985/gallon Thatcher Company Ferric Chloride (43%),$1.20/gallon City staff has reviewed these price quotes and concurs with the BACC recommendation.The BACC advised that for the most recent bid they will no longer facilitate the bidding process for polymer.Polydyne Inc.was the low bidder for polymer with BACC for fiscal year (FY)2016-17.Staff was able to successfully negotiate maintaining the current bulk rate discount for polymer into FY 2017-18 for Polymer WE-527 and WE-983 for City of South San Francisco Printed on 6/23/2017Page 1 of 2 powered by Legistar™ File #:17-590 Agenda Date:6/27/2017 Version:1 Item #:8. twelve months for the following costs: Lowest Bidder Item Unit Cost Polydyne Polymer WE-984 $8.096/gallon Polydyne Polymer WE-527 $5.78/gallon FUNDING The cost for the purchase of bulk chemicals is included in the WQCP’s annual operating budget.Specific amounts of bulk chemicals needed vary depending upon the occurrence of winter storms.Actual chemical use fluctuates and is based on demand,but the anticipated total cost for bulk chemicals for FY2017-18 is $860,783 (see attachment for more detail). These estimated amounts are calculated based on single year highest use. CONCLUSION The WQCP continuously utilizes bulk quantities of chemicals for the treatment of wastewater.The WQCP is a member of the BACC and participates in a public bid for the purchase of the three chemicals necessary for the treatment of wastewater.Following the BACC’s recommendations,the WQCP has drafted purchase agreements with the lowest responsible bidders to procure the chemicals for the FY 2017-18.Approval of the attached resolution will allow for execution of the agreements and amendment and continued reliable operation of the WQCP. Attachment: WQCP Chemical Costs and Estimated Quantities City of South San Francisco Printed on 6/23/2017Page 2 of 2 powered by Legistar™ Attachment: WQCP Chemical Costs and Estimated Quantities Chemical Name Plant Use Estimated Quantity FY 2017-18 Unit Cost FY 2017-18 Cost Sodium Hypochlorite Disinfection 465,000 $0.488/gallon $226,920 Sodium Bisulfite Dechlorination 325,000 $0.985/gallon $320,125 Ferric Chloride Enhance Primary Treatment 50,000 $1.20/gallon $ 60,000 Polymer WE- 984 Enhance Primary Treatment 4,000 $8.096/gallon $ 32,384 Polymer WE- 527 Solids Dewatering 26,000 $5.78/gallon $150,280 Subtotal Estimated Costs, no tax $789,709 Tax 9.25% $ 73,048 Total Estimated Costs $862,757 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-591 Agenda Date:6/27/2017 Version:1 Item #:8a. Resolution approving purchase agreements for the furnishing bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2017-18; and authorizing the City Manager to execute the necessary agreements. WHEREAS,the City of South San Francisco uses bulk chemicals in its operation of the South San Francisco- San Bruno Water Quality Control Plant; and WHEREAS,Section 4.04.040 of the South San Francisco Municipal Code (SSFMC)authorizes the City to take advantage of valid contract terms that have been negotiated by another governmental agency,where that agency had used a quote or bid process substantially conforming with SSFMC Chapter 4.04 and State law; and WHEREAS,the City of South San Francisco joined the Bay Area Chemical Consortium (BACC)in 2012 to obtain the lowest possible pricing through joint leveraged purchasing; and WHEREAS,the BACC conducted a competitive bid process for bulk purchase of numerous chemicals for Fiscal Year 2017-18; and WHEREAS,the BACC bid the chemicals on March 3,2017,and multiple bids were received and opened on April 4, 2017; and WHEREAS,the lowest responsive bids for the chemicals to be purchased through the BACC were:Univar USA,Inc.for sodium bisulfite;Univar USA,Inc.for sodium hypochlorite;and Thatcher Company of California for ferric chloride; and WHEREAS,as a member of the BACC,the City of South San Francisco is entitled to purchase bulk chemicals from the BACC’s low bidders at the bid prices stated above; and WHEREAS,the BACC no longer facilitates the bidding process for polymer and agencies must facilitate this process individually; and WHEREAS,Polydyne,Inc.agreed to extend the City’s current discount pricing for polymer WE-527 and WE- 983 for twelve months for:SNF/Polydyne for WE-527 Polymer (solids dewatering)and SNF/Polydyne for WE -984 Polymer (enhance primary treatment); and WHEREAS, the WQCP will contract with Polydyne, Inc. through Fiscal Year 2017-18. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco hereby approves and awards purchase agreements with the following vendors for the bulk chemicals listed below,in conformance with the BACC lowest responsive bids,conditioned on timely execution by each vendor of the Standard Agreement contained in the BACC Chemical Requirements for Fiscal Year 2017-18 bid package City of South San Francisco Printed on 7/3/2017Page 1 of 2 powered by Legistar™ File #:17-591 Agenda Date:6/27/2017 Version:1 Item #:8a. (“Standard Agreement”) and submission of all required documents: A.Univar USA, Inc., for Sodium Bisulfite and Sodium Hypochlorite (“Exhibit A”) B.Thatcher Company of California for Ferric Chloride (“Exhibit B”) C.SNF/Polydyne for WE-527 Polymer and WE-984 Polymer (“Exhibit C”) BE IT FURTHER RESOLVED,that the City Council of the City of South San Francisco hereby approves and awards purchase agreements with Polydyne,Inc.for polymer WE-527 and WE-983 for twelve months, conditioned on timely execution by each vendor of the Standard Agreement and submission of all required documents. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the necessary purchase agreements with Univar USA,Thatcher Company of California,and SNF/Polydyne for bulk chemical purchases for Fiscal Year 2017-18,subject to approval as to form by the City Attorney,and take any other action necessary to further the intent of this resolution. ***** City of South San Francisco Printed on 7/3/2017Page 2 of 2 powered by Legistar™ -1- CONTRACT PURCHASING AGREEMENT FOR THE PURCHASE OF SODIUM HYPOCHLORITE SOLUTION AND SODIUM BISULFITE SOLUTION THIS AGREEMENT is made this 27th day of June, 2017, by and between the City of South San Francisco, California, hereinafter called the "CITY" and Univar USA Inc., 8201 South 212th Street, Kent, Washington, 98032-1994 hereinafter called the "SELLER", at South San Francisco, County of San Mateo, State of California. WHEREAS, THE City has determined a need for approximately 465,000 gallons annually of sodium hypochlorite (minimum 12.5 % chlorine solution) delivered in bulk load using tanker trucks to be used as a disinfecting agent for the treatment of wastewater. WHEREAS, THE City has determined a need for approximately 325,000 gallons annually of sodium bisulfite (minimum 25 % solution by weight) delivered in bulk load using tanker trucks to be used as a de-chlorinating agent for the treatment of wastewater. WHEREAS, THE SELLER has the capability of delivering the required volume of sodium hypochlorite (minimum 12.5% chlorine solution) in the amounts as required and in a timely manner. WHEREAS, THE SELLER has the capability of delivering the required volume of sodium bisulfite (minimum 25% solution by weight) in the amounts as required and in a timely manner. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the parties agree as follows: 1. Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume requirement from the SELLER. SELLER agrees to sell, and deliver approximately 465,000 gallons of sodium hypochlorite solution (minimum available chlorine of 12.5% by weight) to the City in accordance with SELLER’S schedule of delivery. The CITY agrees to buy one hundred percent (100%) of the City’s annual volume requirement from the SELLER. SELLER agrees to sell, and deliver approximately 325,000 gallons of sodium bisulfite solution (minimum available 25% by weight) to the CITY in accordance with The SELLER’S schedule of delivery. 2. Shipping Terms: (a) SELLER shall ship each shipment of PRODUCT FOB Delivered. (b) All shipments of sodium hypochlorite and sodium bisulfite shall be accompanied with the following: i. Bill of Lading CONTRACT PURCHASING AGREEMENT Page 2 ii. Certified Analysis indicating Sodium Hypochlorite and Sodium Bisulfite iii. Weighmaster’s certificate of weight iv. Applicable regulatory documents 3. SELLER additionally agrees to comply with all provisions contained in City's specifications, which include a requirement that insurance be obtained in the type and amount set forth in the specifications and Section 14 below. 4. a) Purchase Price: The City agrees to pay to the SELLER, in accordance with the following: Product: Sodium Hypochlorite Solution (12.5% available chlorine by weight). Ship To: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080 Unit Price exclusive of all taxes: $0.488/gallon $.0488/lb Quantity: approximately 465,000 gallons annually. Containers: PRODUCT delivered in bulk load (approximately 4,500 gallons per tanker truck/trailer load). b) Purchase Price: The City agrees to pay the SELLER, in accordance with the following: Product: Sodium Bisulfite Solution (25% available by weight). Ship to: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080 Unit Price exclusive of all taxes: $0.985/gallon. $.0992/lb Quantity: approximately 325,000 gallons annually. Containers: delivered in bulk load, approximately 4,500 gallons per tanker truck/trailer load NTE: The total compensation for products purchased under this Agreement shall not exceed $547,045.00. 5. Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable against the delivery of the PRODUCT listed herein. 6. Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER, shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding the weight of any shipment. 7. Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase CONTRACT PURCHASING AGREEMENT Page 3 order. 8. Pricing: The prices herein specified are firm for 12 months following execution of this agreement and includes all delivery costs. All prices are exclusive of tax and pesticide fee. All prices are effective based upon the shipment date of the PRODUCT. 9. Payment: The price for the PRODUCT shall be invoiced in United States currency and will be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the right, among other available remedies, either to cancel this contract or suspend further deliveries under this contract in the event the CITY fails to pay for any one shipment when payment becomes due and upon written notice of such failure, the CITY does not pay the balance. 10. Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be free of sediment and solid particles and shall not contain anything that will adversely affect or interfere with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the Specifications and be of good merchantable quality, fit for the purpose for which sold, (B) SELLER has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict conformity with all applicable state, local and federal laws. The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from the CITY’S receipt of the PRODUCT in question. 11. Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non- conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work necessary to effectuate such replacement and recover the cost from SELLER. 12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to exercise best efforts in good faith to resolve any discrepancies between their respective test results regarding any sample and/or shipment. 13. Indemnity: Except for any loss, damage or expense arising solely from the gross negligence or CONTRACT PURCHASING AGREEMENT Page 4 willful misconduct of the CITY, or any employee, agent or independent contractor of the CITY SELLER shall, to the fullest extent permitted by law, indemnify, defend and hold harmless the CITY and its officers, employees, agents and independent contractors (“CITY INDEMNITEES”), from and against any and all claims, loss, damage or expense, including reasonable attorney's fees, arising from or relating to, or caused by the performance of SELLER under this Contract. 14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement, SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance evidencing that SELLER has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non- owned vehicles. All insurance policies shall be written on an occurrence basis and shall name the CITY INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to be binding. 15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the CONTRACT PURCHASING AGREEMENT Page 5 work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the SELLER to each worker. An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY will not recognize any claim for additional compensation because of the payment by the SELLER for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the SELLER. 16. Damage To City Facilities: Damage to CITY or public facilities or private property caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by the SELLER at no cost to the CITY. 17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain from normal sources raw material, equipment, or transportation, the one so affected shall be excused without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of PRODUCT obtained from another source will be credited to any minimum quantity requirement set forth in this Agreement for the respective contract year as if such had been purchased from SELLER. If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly. 18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of hazards at all times during installation. After installation is completed at the site, SELLER shall clean the surrounding area to the condition prior to installation. 19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2017 and ending June 30, 2018. This AGREEMENT may be extended or amended by mutual agreement in writing between the parties on the same terms and conditions through June 30, 2020 if such mutual agreement CONTRACT PURCHASING AGREEMENT Page 6 is reached before expiration of the current agreement. 20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be deemed to have been duly given (i) on the date of service if served personally on the party to whom notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All notices to be given with respect to this Agreement shall be addressed to: To the City Contract Administrator: Brian Schumacker, Plant Superintendent Water Quality Control Plant 195 Belle Air Road, South San Francisco, CA 94080 To Seller: Univar USA Inc. 8201 S. 212th Street Kent, WA 98032 21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated herein by this reference, sets forth the entire and complete agreement regarding the subject matter hereof and may be executed in identical counterparts. 22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. 23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract without the prior written consent of the other party, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and obligations hereunder to the acquiring person or entity. 24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws of the State of California without reference to the conflict or choice of law principles thereof. The jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in San Mateo County. 25. Modifications: No modification, waiver, termination, or amendment of this Agreement is CONTRACT PURCHASING AGREEMENT Page 7 effective unless made in writing signed by the City and the SELLER. 26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's fees. 27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same for the CITY. Due to other existing contractual obligations, there may instances where another like Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S price, without making an adjustment to the CITY. 28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. CONTRACT PURCHASING AGREEMENT Page 8 Exhibit A. (Attached): PRODUCT Specifications IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their representatives as of this day first written above. CITY OF SOUTH SAN FRANCISCO: SELLER: A Municipal Corporation Univar USA, Inc. By: ___________________________ By: _______________________________ Title: Mike Futrell, City Manager Title: _____________________________ ATTEST: ________________________ City Clerk Approved as to Form: ____________________________ City Attorney CONTRACT PURCHASING AGREEMENT Page 9 EXHIBIT “A” PRODUCT SPECIFICATIONS Sodium Hypochlorite 12.5% Solution (by weight) as NaOCl (%wt) 12.5 - 13.2 Available Chlorine (%wt) 11.9 - 12.6 Available Chlorine (%vol) 14.3 - 15.3 Available Chlorine grams/liter 143 - 153 Excess Caustic (%wt) 0.25 - 0.80 Specific Gravity @ 60°F 1.197 - 1.220 pH 12.0 - 13.0 Iron (Fe) ppm <0.5 Nickel (Ni) ppm <0.2 Copper (Cu) ppm <0.2 Mercury (Hg) ppb 0.001 - 0.003 Sodium Chloride (NaCl)% <15.0 Substitutions of product of dissimilar nature are not permitted. Sodium Bisulfite 25% Solution (by weight) % Sodium Bisulfite: 25% % Sulfur Dioxide (SO2) Equivalent 15.4%-16.6% pH: 3.5-4.6 Specific Gravity: 1.19-1.2 Substitutions of product of dissimilar nature are not permitted. -1- CONTRACT PURCHASING AGREEMENT FOR THE PURCHASE OF FERRIC CHLORIDE SOLUTION FOR THE TREATMENT OF WASTEWATER THIS AGREEMENT is made this 27th day of June, 2017, by and between the City of South San Francisco, California, hereinafter called the "CITY" and Thatcher Company of California, Inc., P.O. Box 27407 Salt Lake City, UT 84127-0407 hereinafter called the "SELLER", at South San Francisco, County of San Mateo, State of California. WHEREAS, THE City has determined a need for approximately 50,000 gallons annually of ferric chloride solution delivered in bulk trailer loads to be used as a coagulant in the treatment of wastewater. WHEREAS, THE SELLER has the capability of delivering ferric chloride solution in the amount as required and in a timely manner. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the parties agree as follows: 1. Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume requirement from the SELLER. SELLER agrees to sell, and deliver approximately 50,000 gallons of ferric chloride solution to the City in accordance with SELLER’S schedule of delivery. 2. Shipping Terms: (a) SELLER shall ship each shipment of PRODUCT FOB Delivered. (b) All shipments of ferric chloride solution shall be accompanied with the following: i. Bill of Lading ii. Certified Analysis indicating ferric chloride iii. Weighmaster’s certificate of weight iv. Applicable regulatory documents 3. SELLER additionally agrees to comply with all provisions contained in City's specifications, which include a requirement that insurance be obtained in the type and amount set forth in the specifications and Section 14 below. 4. Purchase Price: The City agrees to pay to the SELLER, in accordance with the following: PRODUCT: Ferric Chloride Solution (37% to 42% by weight) Ship To: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080 Unit Price exclusive of all taxes: $1.20 per gallon ($500.00 per dry ton). $.10 per wet pound. Quantity: approximately 50,000 gallons annually. Containers: PRODUCT delivered in bulk load (approximately 4,000 gallons per tanker CONTRACT PURCHASING AGREEMENT Page 2 truck/trailer load). NTE: The total compensation for products purchased under this Agreement shall not exceed $60,000.00 5. Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable against the delivery of the PRODUCT listed herein. 6. Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER, shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding the weight of any shipment. 7. Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase order. 8. Pricing: The prices herein specified are firm for 12 months following execution of this agreement and includes all delivery costs. All prices are exclusive of tax. There is no pesticide fee for ferric chloride solutions. All prices are effective based upon the shipment date of the PRODUCT. 9. Payment: The price for the PRODUCT shall be invoiced in United States currency and will be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the right, among other available remedies, either to cancel this contract or suspend further deliveries under this contract in the event the CITY fails to pay for any one shipment when payment becomes due and upon written notice of such failure, the CITY does not pay the balance. 10. Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be free of sediment and solid particles and shall not contain anything that will adversely affect or interfere with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the Specifications, (B) SELLER has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict conformity with all applicable state, local and federal laws. The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from the CITY’S receipt of the PRODUCT in question. CONTRACT PURCHASING AGREEMENT Page 3 11. Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non- conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work necessary to effectuate such replacement and recover the cost from SELLER. 12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to exercise best efforts in good faith to resolve any discrepancies between their respective test results regarding any sample and/or shipment. 13. Indemnity: To the fullest extent allowed by law, the SELLER and its employees, subcontractors, and agents shall defend, indemnify, and save and hold harmless the CITY, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of SELLER’s or its personnel, employees, agents, or subcontractors’ willful misconduct or negligent act or omission while engaged in the performance of services described in this Request for Bids and/or pursuant to this Agreement, except those matters arising from the CITY’s sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. 14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement, SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance evidencing that SELLER has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non- owned vehicles. All insurance policies shall be written on an occurrence basis and shall name the CITY CONTRACT PURCHASING AGREEMENT Page 4 INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to be binding. 15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the SELLER to each worker. An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY will not recognize any claim for additional compensation because of the payment by the SELLER for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the SELLER. 16. Damage To City Facilities: Damage to CITY or public facilities or private property caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by the SELLER at no cost to the CITY. 17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain from normal sources raw material, equipment, or transportation, the one so affected shall be excused without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to CONTRACT PURCHASING AGREEMENT Page 5 effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of PRODUCT obtained from another source will be credited to any minimum quantity requirement set forth in this Agreement for the respective contract year as if such had been purchased from SELLER. If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly. 18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of hazards at all times during installation. After installation is completed at the site, SELLER shall clean the surrounding area to the condition prior to installation. 19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2017 and ending June 30, 2018. This AGREEMENT may be extended or amended by mutual agreement in writing between the parties on the same terms and conditions through June 30, 2020 if such mutual agreement is reached before expiration of the current agreement. 20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be deemed to have been duly given (i) on the date of service if served personally on the party to whom notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All notices to be given with respect to this Agreement shall be addressed to: To the City Contract Administrator: Brian Schumacker, Plant Superintendent Water Quality Control Plant 195 Belle Air Road, South San Francisco, CA 94080 To Seller: Thatcher Company of California, Inc. Attention: Craig N. Thatcher P.O. Box 27407 Salt Lake City, UT 84127-0407 21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated herein by this reference, sets forth the entire and complete agreement regarding the subject matter hereof and may be executed in identical counterparts. CONTRACT PURCHASING AGREEMENT Page 6 22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. 23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract without the prior written consent of the other party, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and obligations hereunder to the acquiring person or entity. 24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws of the State of California without reference to the conflict or choice of law principles thereof. The jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in San Mateo County. 25. Modifications: No modification, waiver, termination, or amendment of this Agreement is effective unless made in writing signed by the City and the SELLER. 26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's fees. 27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same for the CITY. Due to other existing contractual obligations, there may instances where another like Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S price, without making an adjustment to the CITY. 28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. CONTRACT PURCHASING AGREEMENT Page 7 Exhibit A. (Attached): PRODUCT Specifications IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their representatives as of this day first written above. CITY OF SOUTH SAN FRANCISCO: SELLER: A Municipal Corporation Thatcher Company of California, Inc. By: ___________________________ By: _______________________________ Title: Mike Futrell, City Manager Title: _____________________________ ATTEST: ________________________ City Clerk Approved as to Form: ____________________________ City Attorney CONTRACT PURCHASING AGREEMENT Page 8 EXHIBIT “A” PRODUCT SPECIFICATIONS Ferric Chloride Solution: CAS Number: 7705-08-0 Chemical Formula: FeCl3 Molecular Weight: 162.20 Specific Gravity (@ 20o C): 1.300 - 1.500 %FeCl3: 37% to 42% by weight %FeCl2: <2.5% %HCl: <1.5% % Insoluables Less Than <0.25% Manufactured and Formulated by: Thatcher Company of California, Inc., Salt Lake City, UT. Substitutions of PRODUCT of dissimilar nature are not permitted. -1- CONTRACT PURCHASING AGREEMENT FOR THE PURCHASE OF CATIONIC AND ANIONIC POLYMERS THIS AGREEMENT is made this 27th day of June, 2017, by and between the City of South San Francisco, California, hereinafter called the "CITY" and Polydyne Inc., 1 Chemical Plant Road, Riceboro, Ga., 31323 hereinafter called the "SELLER", at South San Francisco, County of San Mateo, State of California. WHEREAS, THE City has determined a need for approximately 30,000 gallons annually of cationic and anionic polymer emulsions used as a flocculation aid delivered in 330 gallon reusable totes. WHEREAS, THE SELLER has the capability of delivering cationic and anionic polymer emulsion in the amounts as required and in a timely manner. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the parties agree as follows: 1. Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume requirement from the SELLER. SELLER agrees to sell, and deliver approximately 30,000 gallons of polymer emulsion to the CITY in accordance with SELLER’S schedule of delivery. 2. Shipping Terms: (a) SELLER shall ship each shipment of PRODUCT FOB Delivered. (b) All shipments of cationic and anionic polymers shall be accompanied with the following: i. Bill of Lading ii. Certified Analysis indicating WE-984 Polymer and WE-527 Polymer iii. Weighmaster’s certificate of weight iv. Applicable regulatory documents 3. SELLER additionally agrees to comply with all provisions contained in City's specifications, which include a requirement that insurance be obtained in the type and amount set forth in the specifications and Section 14 below. 4. a) Purchase Price: The City agrees to pay to the SELLER, in accordance with the following: Product: Ship to: Price Quantity Containers: WE-984 South San Francisco $8.096/gal 4,000 gal 330 gal Totes $0.92/lb WE-527 South San Francisco $5.78/gal 26,000 gal 330 gal Totes $0.68/lb CONTRACT PURCHASING AGREEMENT Page 2 NTE: The total compensation for products purchased under this Agreement shall not exceed $182,664.00 5. Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable against the delivery of the PRODUCT listed herein. 6. Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER, shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding the weight of any shipment. 7. Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase order. 8. Pricing: The prices herein specified are firm for 12 months following execution of this agreement and includes all delivery costs. All prices are exclusive of tax and pesticide fee. All prices are effective based upon the shipment date of the PRODUCT. 9. Payment: The price for the PRODUCT shall be invoiced in United States currency and will be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the right, among other available remedies, either to cancel this contract or suspend further deliveries under this contract in the event the CITY fails to pay for any one shipment when payment becomes due and upon written notice of such failure, the CITY does not pay the balance. 10. Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be free of sediment and solid particles and shall not contain anything that will adversely affect or interfere with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the Specifications and be of good merchantable quality, fit for the purpose for which sold, (B) SELLER has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict conformity with all applicable state, local and federal laws. The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from the CITY’S receipt of the PRODUCT in question. CONTRACT PURCHASING AGREEMENT Page 3 11. Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non- conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work necessary to effectuate such replacement and recover the cost from SELLER. 12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to exercise best efforts in good faith to resolve any discrepancies between their respective test results regarding any sample and/or shipment. 13. Indemnity: Except for any loss, damage or expense arising solely from the gross negligence or willful misconduct of the CITY, or any employee, agent or independent contractor of the CITY SELLER shall, to the fullest extent permitted by law, indemnify, defend and hold harmless the CITY and its officers, employees, agents and independent contractors (“CITY INDEMNITEES”), from and against any and all claims, loss, damage or expense, including reasonable attorney's fees, arising from or relating to, or caused by the performance of SELLER under this Contract. 14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement, SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance evidencing that SELLER has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non- owned vehicles. All insurance policies shall be written on an occurrence basis and shall name the CITY INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of CONTRACT PURCHASING AGREEMENT Page 4 providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to be binding. 15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the SELLER to each worker. An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY will not recognize any claim for additional compensation because of the payment by the SELLER for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the SELLER. 16. Damage To City Facilities: Damage to CITY or public facilities or private property caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by the SELLER at no cost to the CITY. 17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain from normal sources raw material, equipment, or transportation, the one so affected shall be excused without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted CONTRACT PURCHASING AGREEMENT Page 5 accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of PRODUCT obtained from another source will be credited to any minimum quantity requirement set forth in this Agreement for the respective contract year as if such had been purchased from SELLER. If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly. 18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of hazards at all times during installation. After installation is completed at the site, SELLER shall clean the surrounding area to the condition prior to installation. 19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2017 and ending June 30, 2018. This AGREEMENT may be extended or amended by mutual agreement in writing between the parties on the same terms and conditions through June 30, 2020 if such mutual agreement is reached before expiration of the current agreement. 20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be deemed to have been duly given (i) on the date of service if served personally on the party to whom notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All notices to be given with respect to this Agreement shall be addressed to: To the City Contract Administrator: Brian Schumacker, Plant Superintendent Water Quality Control Plant 195 Belle Air Road, South San Francisco, CA 94080 To Seller: Polydyne, Inc. 1 Chemical Plant Road Riceboro, GA, 31323 21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated herein by this reference, sets forth the entire and complete agreement regarding the subject matter hereof and may be executed in identical counterparts. 22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. CONTRACT PURCHASING AGREEMENT Page 6 23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract without the prior written consent of the other party, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and obligations hereunder to the acquiring person or entity. 24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws of the State of California without reference to the conflict or choice of law principles thereof. The jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in San Mateo County. 25. Modifications: No modification, waiver, termination, or amendment of this Agreement is effective unless made in writing signed by the City and the SELLER. 26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's fees. 27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same for the CITY. Due to other existing contractual obligations, there may instances where another like Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S price, without making an adjustment to the CITY. 28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. CONTRACT PURCHASING AGREEMENT Page 7 Exhibit A. (Attached): PRODUCT Specifications IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their representatives as of this day first written above. CITY OF SOUTH SAN FRANCISCO: SELLER: A Municipal Corporation Polydyne Inc. By: ___________________________ By: _______________________________ Title: Mike Futrell, City Manager Title: _____________________________ ATTEST: ________________________ City Clerk Approved as to Form: ____________________________ City Attorney CONTRACT PURCHASING AGREEMENT Page 8 EXHIBIT “A” PRODUCT SPECIFICATIONS The products selected for use at the South San Francisco - San Bruno Water Quality Control Plant were selected based upon specific jar tests of several products. The products which provided the best performance were: WE-984 1. Polymer Type: Anionic Emulsion 2. Polymer Trade Name: WE-984 3. Percent of Total Solids: 48% - 55% 4. Minimum Percent of Active Solids: 41% 5. Molecular Weight: Very High 6. Bulk Density Range: 300-2000 cps* 7. UL Viscosity Range: 4.3-5.3 8. Specific Gravity: approximately 1.02 WE-527 1. Polymer Type: Cationic Emulsion 2. Polymer Trade Name: WE-527 3. Percent of Total Solids: 34% – 41% 4. Minimum Percent of Active Solids: 29% 5. Molecular Weight: Extremely High 6. Bulk Density Range: 500-2000 cps* 7. UL Viscosity Range: 7.5-9.3 8. Specific Gravity: approximately 1.02 * centipoise Substitutions of product of dissimilar nature are not permitted. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-648 Agenda Date:6/27/2017 Version:1 Item #:9. Report regarding a resolution approving the Memorandum of Understanding for the Confidential,Teamsters Local 856 Unit dated July 1, 2017 through June 30, 2020.(LaTanya Bellow, Human Resources Director) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the Memorandum of Understanding (MOU)for the Confidential,Teamsters Local 856 Unit dated July 1,2017 through June 30, 2020. BACKGROUND/DISCUSSION This MOU was negotiated January through June 2017,within the parameters authorized by the City Council, and ratified by the unit’s membership on June 20,2017.Attached is the summary of the substantive terms of the MOU. FUNDING The MOU provides for across-the-board salary adjustments that total nine percent over a three-year contract. Specifically,adjustments are three percent of base pay effective the pay period including July 1,2017,three percent effective the pay period including July 1,2018,and three percent effective the pay period including July 1,2019.The budget presented for Fiscal Year (FY)2017-18 and 2018-19 reflect these adjustments.Staff anticipates that salary savings due to vacancies should provide budgetary relief in FY 2017-18 for the across- the-board salary adjustments effective July 1,2017.However,Finance staff will present any budget adjustments for the Council’s consideration at the end of the fiscal year should that prove otherwise.The across -the-board increase effective July 1,2017 has been reflected in the FY 2017-18 proposed budget presented to the Council on June 14, 2017. The MOU also increased the amount employees pay towards health insurance.The employees’contribution will increase from five percent of the HMO premium cost to 10 percent. CONCLUSION It is recommended that the City Council Approve the MOU for the Confidential,Teamsters Local 856 Unit dated July 1, 2017 through June 30, 2020. Attachment: Confidential Summary of Changes City of South San Francisco Printed on 6/23/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Teamsters Confidential Unit Summary of MOU Changes June 27, 2017 1. Contract term of three (3) years: July 1, 2017 – June 30, 2020. 2. Across-the-board salary adjustments of three percent, effective the pay period including July 1, 2017; three percent effective the pay period including July 1, 2018; and three percent effective the pay period including July 1, 2019. 3. Allow for employees to contribute all of a portion of their $550 Discretionary Benefit Option if they waive insurance for medical, dental, and vision into a Medical After Retirement Account (MARA) if they have maximized their annual deferred compensation for the year. 4. Introduce a payroll deduction procedure for union to deduct union dues and agency fees from the union members’ pay checks. 5. Increase the amount the City pays from $250 to $500 for people with an Associate’s degree and from $500 to $1,000 for people with a Bachelor’s degree. 6. Expand the languages eligible to receive bilingual pay to include Mandarin and Cantonese. 7. Establish standby pay of $400 per week for Senior Computer Services Technician and Computer Services Technician. 8. Establish Holiday standby compensation for standby-eligible employees called in on a holiday, who would receive 1.5 times the employee’s base hourly rate of pay and established a minimum of four hours of work. 9. Increase the amount an employee can receive for tuition reimbursement from $1,500 to $2,000 per fiscal year. 10. Increase the amount the employee contributes to the City’s health insurance from 5 percent of the HMO premium cost to 10 percent. 11. Establish the number of hours an employee could sell back as 40 hours of unused but accrued vacation per year. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-649 Agenda Date:6/27/2017 Version:1 Item #:9a. Resolution approving the Memorandum of Understanding for the Confidential,Teamsters Local 856 Unit dated July 1, 2017 through June 30, 2020. WHEREAS,staff recommends approval of the Memorandum of Understanding (MOU),attached herewith as Exhibit A,and the salary schedule,attached as Exhibit B,for the Confidential,Teamsters Local 856 (Confidential) Unit, dated July 1, 2017 through June 30, 2020; and WHEREAS,the MOU was prepared by the Human Resources Department,has been approved as to form by the City Attorney,and incorporates the agreed upon terms and conditions of employment for the Confidential Unit. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the MOU for the Confidential Unit,dated July 1,2017 through June 30,2020, attached as Exhibit A. BE IT FURTHER RESOLVED that the City Council hereby approves the salary schedule dated July 1,2017 through June 30, 2020, attached as Exhibit B. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager,or his designee,to execute any necessary documents or take another action consistent to complete the intent of this resolution. ***** City of South San Francisco Printed on 7/3/2017Page 1 of 1 powered by Legistar™ The City of South San Francisco Memorandum of Understanding Between the Confidential Unit, Teamsters Local 856 and the City of South San Francisco July 1, 2017 through June 30, 2020 City of South San Francisco Confidental Unit, Teamsters Local 856 Memorandum of Understanding July 1, 2017 through June 30, -2020 Table of Contents Article Title Page Preamble .................................................................................................................. 1 1. Recognition ............................................................................................................. 1 2. Union Security ......................................................................................................... 1 2.1 Agency Shop ................................................................................................. 1 2.1.1 New Employees .................................................................................. 1 2.1.2 Fee Increase ........................................................................................ 1 2.1.3 In-lieu Dues......................................................................................... 1 2.1.4 Indemnify and Hold Harmless ............................................................ 2 2.1.5 Deductions .......................................................................................... 2 2.1.6 Dues Deduction Form ......................................................................... 2 2.1.7 Special Assessments ........................................................................... 2 2.2 Communication with Employees .................................................................. 2 2.3 Advance Notice ............................................................................................. 2 2.4 Copies of Memorandum of Understanding ................................................... 3 3. Salaries .................................................................................................................... 3 3.1 Definitions ..................................................................................................... 3 3.1.1 Base Pay .............................................................................................. 3 3.1.2 Enhanced Pay ...................................................................................... 3 3.2 Wage Rates .................................................................................................... 3 3.3 Equity Adjustment ......................................................................................... 3 3.3 Salary Schedule ............................................................................................. 3 3.4 Temporary Assignment to Higher-level Position .......................................... 3 3.5 Longevity Pay Plan ........................................................................................ 4 3.5.1 Fifteen Years of Service 4 3.5.2 Twenty Years of Service 4 3.6 Education Incentive Pay ................................................................................ 4 3.7 Bilingual Incentive Pay ................................................................................. 4 3.7.1 Classifications Eligible for Bilingual Incentive Pay 4 3.7.2 current Languages in Effect 4 3.7.3 Testing and Compensation 4 3.7.4 Translating 5 3.8 Payment of Compensation ............................................................................ 5 3.9 Standby Compensation .................................................................................. 5 3.10 Holiday Standby 5 4. Health and Welfare Plans ........................................................................................ 5 4.1 Medical Insurance ......................................................................................... 5 City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page ii July 1, 2017 through June 30, 2020 Article Title Page 4.1.1 Available Medical Plans ..................................................................... 5 4.1.2 Payment of Premium Costs ................................................................ 6 4.1.2.1 Employee HMO Medical Premium Cost ........................... 6 4.1.2.2 Employee Non-HMO Medical Premium Cost ................... 6 4.1.3 Effective Date of Coverage ................................................................. 6 4.1.4 Change in Medical Plan Providers ..................................................... 6 4.2 Dental Insurance ............................................................................................ 6 4.2.1 Core Dental Plan ................................................................................. 6 4.2.2 Calendar Year Maximum ................................................................... 6 4.2.3 Orthodontia ......................................................................................... 6 4.2.4 Payment of Premium Costs ................................................................ 6 4.2.5 Effective Date of Coverage ................................................................. 6 4.2.6 Buy-up Dental Plan ............................................................................. 6 4.3 Vision Insurance ............................................................................................ 6 4.3.1 Available Plan ..................................................................................... 6 4.3.2 Payment of Premium Costs ................................................................ 7 4.3.3 Effective Date of Coverage ................................................................. 7 4.4 Discretionary Benefit Option ........................................................................ 7 4.4.1 Proof of Alternate Insurance ............................................................... 7 4.4.2 Exercising the Option ......................................................................... 7 4.5 Life Insurance and Accidental Death and Dismemberment Insurance ......... 7 4.5.1 Term Life Value .................................................................................. 7 4.5.2 AD&D Value ...................................................................................... 7 4.5.3 Payment of Premium Costs ................................................................ 7 4.5.4 Effective Date of Coverage ................................................................. 7 4.5.5 Supplemental Life Insurance .............................................................. 7 4.6 Disability Insurance Program ........................................................................ 7 4.6.1 Short-term Disability .......................................................................... 7 4.6.2 Long-term Disability ........................................................................... 7 4.6.3 Payment of Premium Costs ................................................................ 7 4.6.4 Effective Date of Coverage ................................................................. 8 4.7 Retirement Plans ........................................................................................... 8 4.7.1 PERS Miscellaneous Retirement Formula ......................................... 8 4.7.1.1 2.7% at Age 55 Plan ........................................................... 8 4.7.1.2 2% at Age 60 Plan .............................................................. 8 4.7.1.3 2% at Age 62 Plan .............................................................. 8 4.7.2 Employee Contributions to Retirement System .................................. 8 4.7.3 IRS Tax Exemption ............................................................................ 8 4.7.4 Optional Provisions Added ................................................................. 9 City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page iii Article Title Page 4.7.4.1 Military Service Credit ....................................................... 9 4.7.4.2 Sick Leave Service Credit .................................................. 9 4.8 Section 457 Deferred Compensation Plan .................................................... 9 4.9 Section 125 Plan ............................................................................................ 9 4.9.1 Group Insurance Premium................................................................. 9 4.9.2 Health Care Reimbursement ............................................................. 9 4.9.3 Dependent Care Reimbursement ....................................................... 9 4.10 Education Expense Reimbursement Program ............................................... 9 4.10.1 Qualifying for Education Expense Reimbursement Program ........... 9 4.10.1.1 Department Head Approval ............................................... 9 4.10.1.2 Reimbursement Request ..................................................... 9 4.10.2 City Manager Approval ..................................................................... 10 4.11 Retired Employee Benefits ............................................................................ 10 4.11.1 Group Medical Insurance for Qualifying Retirees ........................... 10 4.11.2 Medical After Retirement Account (“MARA”) ................................ 10 4.11.3 Group Dental Insurance for Qualifying Retirees .............................. 10 4.11.4 Group Vision Insurance for Qualifying Retirees .............................. 10 5. Holidays ................................................................................................................... 11 5.1 Observed Holidays ........................................................................................ 11 5.2 Half-day Holidays ......................................................................................... 11 5.3 Holiday Pay ................................................................................................... 11 5.4 Holidays on a Weekend ................................................................................. 11 5.5 Discretionary Holiday ................................................................................... 11 6. Overtime Pay and Compensatory Time Off ............................................................ 11 6.1 FLSA Work Period ........................................................................................ 11 6.2 Overtime Pay ................................................................................................. 11 6.2.1 Approval for Overtime ....................................................................... 11 6.3 Compensatory Time Off ................................................................................ 11 6.3.1 Maximum Compensatory Time .......................................................... 12 6.3.2 Payment of Compensatory Time ........................................................ 12 6.3.3 Use of Compensatory Time ................................................................ 12 6.3.4 Department Rules ............................................................................... 12 7. Vacation Leave ........................................................................................................ 12 7.1 Vacation Leave .............................................................................................. 12 7.2 Deferral (Final Payout in 2013) ..................................................................... 13 7.3 Maximum Vacation Accumulation ............................................................... 13 7.4 Scheduling ..................................................................................................... 13 7.5 Pay Upon Separation from City Service ....................................................... 13 8. Bereavement Leave ................................................................................................. 13 City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page iv July 1, 2017 through June 30, 2020 Article Title Page 8.1 Bereavement Leave ....................................................................................... 13 8.2 Definition of Immediate Family for Bereavement Leave .............................. 13 9. Medical Appointment Leave ................................................................................... 14 9.1 Medical Appointment Leave ....................................................................... 14 9.2 Medical Appointment Leave Charged to Sick Leave .................................. 14 10. Sick Leave ............................................................................................................... 14 10.1 Determination ................................................................................................ 14 10.2 Amount of Sick Leave ................................................................................... 14 10.3 Sick Leave Management Policy .................................................................... 14 10.4 Payment of Unused Accrued Sick Leave ...................................................... 14 10.5 Sick leave as Family Care Leave (Kin Care) 14 10.6 Definitions of Family Member for Kin Care 14 11. Industrial Injury or Illness Leave ............................................................................. 14 11.1 Injury Leave ................................................................................................... 14 11.2 Injury Leave Amount .................................................................................... 15 12. Disability Leave ....................................................................................................... 15 12.1 Application for Benefits ................................................................................ 15 12.2 Insurance Premium Payment ......................................................................... 15 12.3 Separation from City Service ........................................................................ 15 12.4 Light-duty Program ....................................................................................... 15 12.4.1 Coverage .......................................................................................... 16 12.4.2 Determination Required Reports ..................................................... 16 12.4.2.1 Assignments ...................................................................... 16 12.4.2.2 Medical Updates ............................................................... 16 12.4.3 Light-duty Assignment, Definitions, and Restrictions .................... 16 12.4.4 Holidays/Vacations During Light-duty Assignments ...................... 16 12.4.4.1 Holidays Observed ............................................................ 17 12.4.4.2 Vacations .......................................................................... 17 12.4.5 Return to Full Duty .......................................................................... 17 13. Other Leaves ............................................................................................................ 17 13.1 Military Leave ............................................................................................... 17 13.2 Jury Duty ....................................................................................................... 17 13.3 Pregnancy-related Disability and Bonding Leave ......................................... 17 13.3.1 Pregnancy-related Disability ............................................................ 17 13.3.2 Bonding ............................................................................................ 17 13.3.3 Leave Usage ..................................................................................... 17 13.4 Unpaid Leave of Absence ............................................................................. 17 13.5 Reinstatement Upon Return from Leave ....................................................... 18 14. Recreational Facilities and Classes ......................................................................... 18 City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page v Article Title Page 15. Notary Public Certification ...................................................................................... 18 15.1 Certification Requirements for Employees Hired Prior to 7/1/00 ................... 18 15.2 Certification Requirements for Employees Hired After 6/30/00 ..................... 18 16. Discipline ................................................................................................................. 18 17. Grievance Procedure ............................................................................................... 18 18. Meeting .................................................................................................................... 19 19. Administration of Memorandum of Understanding ................................................ 19 19.1 Full and Entire Agreement ............................................................................ 19 19.2 Administration of Program............................................................................ 19 20. Signatures ................................................................................................................ 20 Appendix A Confidential Unit, Teamsters Local 856 Classifications .................... 21 Appendix B Salary Survey Methodology ................................................................ 22 City of South San Francisco Confidential Employees’ Unit, Teamsters Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Preamble This Memorandum of Understanding is entered into by the City of South San Francisco, hereafter designated as “City” and the Teamsters Local 856, AFL-CIO, hereafter designated as “Union” as a mutual agreement for those wages, hours, and conditions of employment in effect during the period of July 1, 2017 through June 30,2020. Article 1. Recognition Teamsters Union, Local 856 is recognized as the majority representative, as provided in City’s Resolution 111-99 adopted August 11, 1999, for all employees in the classifications assigned to the Confidential Unit as identified in Appendix A of this agreement. Article 2. Union Security 2.1 Agency Shop—All full-time regular employees covered by this agreement shall become members of the Union, or in the alternative, shall pay to the Union an agency fee, in an amount of money equal to the customary initiation fee and regularly monthly dues. 2.1.1 New Employees—Such obligation shall not commence until after the employee has completed 31 days of employment. 2.1.2 Fee Increase—During the term of this agreement, the Union agrees to meet and confer with the City prior to implementing any increase in the customary initiation fee. 2.1.3 In-lieu Dues—Any employee who is a member of a bona-fide religion, body, or sect, which has historically held conscientious objections to joining or financially supporting a public employee organization, shall not be required to join or financially support the Union. Those employees may, in lieu of dues, initiation fees, or agency fees, pay sums equal to such dues, initiation fees, or agency fees to a non-religious, non-labor charitable fund exempt from taxation under Section 501(c)(3) of the Internal Revenue Code. Three charitable funds shall be mutually agreed upon through the meet-and-confer process between the City and the Union, if the need to designate such charitable fund arises. City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 2 July 1, 2017 through June 30, 2020 2.1.4 Indemnify and Hold Harmless—The Union shall indemnify and hold the City harmless from any cost of liability resulting from any and all claims, demands, suits, or any other action arising from the operating of this provision or from the use of the monies remitted to the Union, including the costs of defending against any such actions or claims. The Union agrees to refund to the City any amounts paid to it in error. In addition, the Union shall hold the City and its officers and employees, harmless for following the instructions contained in such dues deduction authorizations. The City shall deliver revocations of membership to the chapter president periodically. 2.1.5 Deductions—The City agrees to deduct on a regular basis the periodic membership dues and agency fees from the paycheck of each employee who voluntarily executes and delivers to the Union a valid dues checkoff authorization form. Dues deduction shall be consistent with the pay schedule used by the City. 2.1.6 Dues Deduction Form—Effective with the approval of this agreement, the City will accept a dues deduction authorization form, as designated by the Union, from employees in this unit. 2.1.7 Special Assessments—The City shall not be required to collect any special assessments or similar short-time change in rates. Initiation fees will not be considered a special assessment. 2.1.8 Use of Payroll Deduction—The Union shall have the privilege of using the City’s payroll system for the purpose of deducting Union dues and other lawfully permitted deductions from employees’ pay for whom the Union is the recognized majority representative employee organization. This authorization shall not be provided to any other registered or recognized employee group or organization. 2.1.9 Payroll Deduction Procedures––The effective date of withholdings, time of remitting withholding to the Union, and all procedural matters shall be as mutually acceptable to the Union and the City, provided that the City’s payroll system and its operations are not thereby disrupted. 2.1.10 Notification of New Employees–– The City shall notify the Union of the name, classification and date of hire of each new employee appointed to a position covered by this memorandum. Notice shall be provided to the Union within 1- calendar month from the date of hire. 2.1.11 Suspension of Dues, Fees During leave of Absence – An employee on unpaid leave of absence for a period of 30 calendar days or more shall not be required to pay Union dues, agency fees, or make charitable contributions during the period of the employees leave. 2.2 Communication with Employees—The Union shall be provided suitable space on bulletin boards at the work location for posting notices concerning official union business. Such information shall be in compliance with applicable City and departmental policies. 2.3 Advance Notice—Except in cases of emergency as provided below, the Union, if affected, shall be given reasonable advance written notice of any ordinance, resolution, rule, or City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 3 regulation directly relating to matters within the scope of representation proposed to be adopted by the City. The Union shall be given the opportunity to meet and confer with appropriate management representatives prior to the adoption. Proper advance notice shall consist of written notice to the designated business agent. If public safety, public welfare, or an emergency arises that requires any of the above actions to be taken by the City without notice to the Union, the City may take the action while concurrently giving notice that affords the Union a reasonable time in which to meet with management representatives. 2.4 Copies of Memorandum of Understanding—The City shall post the MOU on the City’s Website. Article 3. Salaries 3.1 Definitions— 3.1.1 Base Pay—Base pay is the rate of compensation paid for a specified classification of employment, excluding any other payments. 3.1.2 Enhanced Pay—Enhanced pay is the rate of compensation that includes base pay and incentive pay such as longevity, bilingual, education and special assignment pay. Enhanced pay does not include acting pay or other temporary assignment pay. Each incentive pay will be computed on base pay. The sum of the base pay plus each incentive is the enhanced pay. 3.2 Wage Rates—All members of the bargaining unit shall receive across-the-board base pay adjustments in the amounts and with the effective dates as follows:  Year 1 (July 1, 2017-June 30, 2018) effective the first full pay period including July 1, 2017, or the first full pay period following the adoption of the MOU by Council: three percent (3%); whichever is later;  Year 2 (July 1, 2018-June 30, 2019) effective the first full pay period of July 2018: three percent (3%);  Year 3 (July 1, 2019-June 30, 2020) effective the first full pay period of July 2019: three percent (3%). There will be no retroactive across-the-board base pay adjustments. 3.3 Salary Schedule—Confidential positions shall have 5 pay steps that will provide for a differential of approximately 5% between steps. Employees may progress through the salary schedule based on satisfactory performance according to the following timelines of no less than 6 months each in steps A and B, and 12 months each in steps C and D. 3.4 Temporary Assignment to Higher-level Position—An employee assigned to the full scope of the duties of a higher classification shall not be paid the salary of that higher classification unless they serve in that capacity for 1-full day (8 hours) or more. An employee so assigned, must meet the minimum qualifications for the position to which assigned. An employee who meets these requirements and is assigned to perform the City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 4 July 1, 2017 through June 30, 2020 duties of a classification at a higher pay rate shall receive additional compensation at the rate of pay for which the employee would qualify were the employee to be promoted to that higher classification. 3.5 Longevity Pay Plan—Regular full-time employees hired prior to July 1, 2012 shall receive longevity pay in accordance with the following schedule: 3.5.1 Fifteen Years of Service—After 15 full years of City service, 1.5% will be added to the employee’s base hourly rate of pay. 3.5.2 Twenty Years of Service—After 20 full years of City service, in addition to above, another 1.0% of pay will be added to the employee’s base hourly rate of pay. Longevity pay is not available for employees hired on or after July 1, 2012. 3.6 Education Incentive Pay—An employee who has successfully completed probation and who possesses a degree from an accredited college or university shall be eligible to receive $500 per year for an Associate’s degree or $1,000 per year for a Bachelor’s degree. Education incentive pay will be effective the pay period following Department Head or designee approval following receipt of official transcripts. Education incentive pay is paid on a biweekly basis. 3.7 Bilingual Incentive Pay— 3.7.1 Classifications Eligible for Bilingual Incentive Pay—Positions eligible for bilingual incentive pay must be those that have regular contact with the public. Those classifications that are eligible for bilingual incentive pay are identified below and include any title changes that may occur during the life of this agreement.  Administrative Assistant I  Administrative Assistant II  Assistant City Clerk  Data Business Systems Specialist  Deputy City Clerk  Executive Assistant to the City Manager  Human Resources Technician  Senior Administrative Assistant 3.7.2 Current Languages in Effect—To be eligible to participate in this program, employees must speak a second language used by a significant segment of South San Francisco population. For the duration of this agreement, the following languages shall qualify for an employee to receive the Bilingual Incentive Pay under this section.  Spanish  Tagalog  American Sign Language  Mandarin  Cantonese City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 5 3.7.3 Testing and Compensation—An employee who has tested, using the City’s standard bilingual testing procedures and demonstrating to the department head’s satisfaction, proficiency in speaking a second language, shall be compensated at a rate 2.5% higher than the employee’s base hourly rate of pay. Such compensation shall commence the next payperiod after the employee has passed a qualifying examination, as determined by the City, demonstrating proficiency in the language. 3.7.4 Translating—Employees who have met the criteria and are compensated for bilingual incentive pay must use those skills whenever the need arises. Employees may be asked to assist an individual who is doing business with the City at worksites other than their primary work location 3.8 Payment of Compensation—Each employee shall be compensated on a biweekly basis. Payment will normally be made on the Thursday immediately following the conclusion of a City payperiod. The payperiod consists of 14 calendar days and begins on a Friday and ends on a Thursday, which is the last day of the payperiod. Employees who are in continuous paid regular status for a partial payperiod shall receive prorated compensation for the payperiod at the rate of 1/80 of the employee’s enhanced biweekly rate of pay for each hour of the payperiod that the employee was on continuous paid regular status. 3.9 Standby Compensation—Compensation for standby shall be as follows and maintain a “me too” provision in the event of a change to the Standby Compensation provision in the AFSCME MOU:  7/1/2017 ––Employees Taking standby beginning 7/1/2017 shall receive $400 per week for each week they are on standby.  Eligible positions for standby shall be as follows: Senior Computer Services Technician Computer Services Technician 3.10 Holiday Standby –––An employee taking standby, who is called to return to work on a holiday (midnight to midnight of the actual holiday), shall receive a minimum of 4 hours of compensation at 1.5 times the employee’s base hourly rate of pay. Article 4. Health and Welfare Plans Full-time regular employees shall be eligible to receive insurance benefits, subject to the terms and conditions of the City’s contracts with health insurance providers, as follows: 4.1 Medical Insurance— 4.1.1 Available Medical Plans—Eligible employees shall be permitted to select medical insurance coverage for themselves and their eligible dependents from one of the following current medical plans the City has with the carriers, subject to the terms and conditions of the City’s contract with the providers:  Kaiser Permanente  Blue Shield of California City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 6 July 1, 2017 through June 30, 2020 4.1.2 Payment of Premium Costs—The City shall pay the equivalent of the HMO premium cost for eligible employees and their dependents to the insurance provider for the plan selected by each employee. 4.1.2.1 Employee HMO Medical Premium Cost—All employees on the City’s medical plans shall contribute an amount equal to 10% of the HMO premium cost based on plan choice and category of coverage (single, two, family). 4.1.2.2 Employee Non-HMO Medical Premium Cost—Employees who elect more expensive plans shall pay any additional cost over the HMO rate of the plan elected based on that plan’s 3-tiered rates (single, two or family). 4.1.3 Effective Date of Coverage—The effective date of health insurance shall be the first of the month following the date of hire, provided the employee properly submits a completed enrollment form within 31 days of the eligibility date. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City. 4.1.4 Change in Medical Plan Providers—Should the City determine that a change in medical plan providers is warranted, it may establish a committee, comprised of one union representative from each bargaining unit, to assist in assessing a change in plan providers. 4.2 Dental Insurance— 4.2.1 Core Dental Plan—Eligible employees and their dependents shall be provided dental insurance, subject to the terms and conditions of the City’s contract with the provider. 4.2.2 Calendar Year Maximum—Effective 7/1/00, the calendar year maximum is $1,500. 4.2.3 Orthodontia—The lifetime orthodontia coverage is $1,000 for eligible dependents. 4.2.4 Payment of Premium Costs—The City shall pay the premium costs for eligible employees and their dependents to the insurance provider. 4.2.5 Effective Date of Coverage—Coverage is effective on the first day of the month following completion of 6-full-months of employment with the City, provided the employee properly submits a completed enrollment form within 31 days of the eligibility date. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City. 4.2.6 Buy-up Dental Plan—Subject to the terms and conditions of the City’s contract with the provider, employees may participate in an enhanced dental plan by paying the additional coverage costs over the core dental plan. 4.3 Vision Insurance— 4.3.1 Available Plan—Eligible employees and their dependents shall be provided vision insurance, subject to the terms and conditions of the City’s contract with the provider. City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 7 4.3.2 Payment of Premium Costs—The City shall pay the premium costs for eligible employees and their dependents to the insurance provider. 4.3.3 Effective Date of Coverage—Coverage is effective on the first day of the month following date of hire. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City. 4.4 Discretionary Benefit Option—Employees who can demonstrate to the City’s satisfaction that they have medical coverage elsewhere, may elect to receive $550 per month in deferred compensation monies in lieu of medical, dental, and vision benefits through the City. If an employee exceeds the deferred compensation annual maximum contribution limit, any remaining City contributions will be made to the employee’s Medical After Retirement Account (MARA). 4.4.1 Proof of Alternate Insurance—The employee must provide proof of alternate medical insurance and will be held responsible for maintaining own medical insurance benefits through the alternate source. 4.4.2 Exercising the Option—Employees wishing to exercise this option may do so by submitting a completed Discretionary Benefit Option form to the Human Resources Department. Employees may change the discretionary benefit option once each year during the open enrollment period for medical plans, or at another time during the year provided the employee has a qualifying event and submits requisite paperwork within 30 days of the qualifying event. 4.5 Life Insurance and Accidental Death and Dismemberment Insurance— 4.5.1 Term Life Value—Subject to the terms and conditions of the City’s contract with the provider, the amount of Life Insurance benefit for employees is $50,000. 4.5.2 AD&D Value—Subject to the terms and conditions of the City’s contract with the provider, the maximum amount of Accidental Death and Dismemberment Insurance benefit available is $50,000. 4.5.3 Payment of Premium Costs—The City shall pay the premium costs for eligible employees to the insurance provider. 4.5.4 Effective Date of Coverage—Coverage is effective on the first day of the month following date of hire. Coverage shall terminate on the date the employee ceases to be an employee of the City. 4.5.5 Supplemental Life Insurance—Employees have the option of purchasing supplemental life insurance based on the terms and conditions of the City’s contract with the insurance provider. 4.6 Disability Insurance Program—Subject to the terms and conditions of the City’s contract with the provider, full-time employees shall be provided Short-term Disability (STD) and Long-term Disability (LTD) insurance. If an eligible and covered employee becomes disabled while insured, the provider will pay benefits according to the terms of the group policy after receipt of satisfactory proof of loss. 4.6.1 Short-term Disability—After a 20-day waiting period, an eligible employee may receive 66.67% of pre-disability earnings, reduced by any deductible income as City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 8 July 1, 2017 through June 30, 2020 determined by the insurance carrier, up to a maximum monthly amount, until LTD benefits begin. 4.6.2 Long-term Disability—After a 90-day waiting period, an eligible employee may receive 66.67% of pre-disability earnings, reduced by any deductible income as determined by the insurance carrier, up to a maximum monthly amount. 4.6.3 Payment of Premium Costs—The City shall pay the premium costs for medical, dental, vision, and life insurance for eligible employees to the insurance providers. 4.6.4 Effective Date of Coverage—Coverage is effective the first day of the calendar month following the date of hire. Coverage ends on the date employment terminates. 4.7 Retirement Plans—The benefit contract in effect between the City of South San Francisco and the Public Employees’ Retirement System (PERS) on behalf of eligible employees of this Unit shall be continued during the term of this agreement. Retirement benefits shall be those established for miscellaneous employees by the Federal Social Security Act providing Old Age and Survivor’s Insurance and the California Public Employees’ Retirement System (CalPERS or PERS) Miscellaneous Employees. 4.7.1 PERS Miscellaneous Retirement Formula— 4.7.1.1 2.7% at age 55 Plan—Classic Members as defined by CalPERS who were hired before April 24, 2010 will be provided a retirement benefit formula of 2.7% at age 55 with one-year final compensation. 4.7.1.2 2% at Age 60 Plan—Classic Members as defined by CalPERS who were hired on or after April 24, 2010 will be provided a retirement benefit formula of 2% at age 60 with three-year final compensation. 4.7.1.3 2% at Age 62—New Members as defined by PEPRA who are hired on or after January 1, 2013 will be provided a retirement benefit formula of 2% at age 62 with 3-year final compensation. 4.7.2 Employee Contributions to Retirement System—The rate prescribed by the Social Security Act for employee contributions shall be deducted from the pay by the City and forwarded to the system in accordance with the rules and regulations governing such employee contributions. The PERS rate for employee contributions shall be deducted from employees’ pay by the City and forwarded to PERS in accordance with the rules and regulations governing such contributions. 4.7.3 IRS Tax Exemption—The City has obtained a 414(h)(2) exemption from the Internal Revenue Service, granting a deferral from federal withholding taxes of that portion of the employee’s contribution to PERS. This exemption is for all miscellaneous employees, who are now responsible for their individual PERS contributions, and now receive the 414(h)(2) exemption. 4.7.4 Optional Provisions Added—Optional Public Agency Provisions under PERS shall also be provided as follows: City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 9 4.7.4.1 Military Service Credit—An employee who has served in the military may be eligible for Military Service Credit, as authorized by section 2090\30.3 of the Government Code. 4.7.4.2 Sick Leave Service Credit—Effective 4/11/2001, and as provided for in the Public Employees Retirement Law. 4.8 Section 457 Deferred Compensation Plan—Employees are eligible, subject to the terms and conditions thereof, to participate in the Deferred Compensation Plans available to City employees. 4.9 Section 125 Plan—Subject to the terms and conditions of the City’s plan, each employee may participate in the IRS-defined section 125 plan. 4.9.1 Group Insurance Premium Plan— Participants may cap premium contributions for employee and dependent coverage under the City’s health care plans on a pre- tax basis. 4.9.2 Health Care Reimbursement—Participants may set aside salary up to $2,500 per calendar year on a pre-tax basis to be used to reimburse their out-of-pocket eligible health care expenses.. 4.9.3 Dependent Care Reimbursement— Participants may set aside $5,000 per calendar year for reimbursement of out-of-pocket eligible dependent care expenses. 4.10 Education Expense Reimbursement Program—An employee who takes a course at an accredited institution of learning shall be eligible to receive reimbursement of 50%, not to exceed $2,000 per fiscal year, for the costs of tuition, fees, and course materials. 4.10.1 Qualifying for Education Expense Reimbursement Program—In order to qualify for reimbursement, the employee must: 4.10.1.1 Department Head Approval—Prior to enrollment, receive the written approval of the department head. The employee will submit a request, along with a description of the course, which briefly describes how the course may advance the employee’s career with the City and/or its relevance to the employee’s job. The department head will make a determination to accept or reject the request. 4.10.1.2 Reimbursement Request—Submit a request reimbursement to the City Manager which includes the following  A copy of the department head’s written approval of the course  A copy of the employee’s grade for the course  Receipts for all expenses related to the course with a total amount requested for reimbursement 4.10.2 City Manager Approval—The City Manager shall approve the employee’s request for reimbursement provided that the employee has prepared the request in compliance with this policy. 4.11 Retired Employee Benefits— 4.11.1 Group Medical Insurance for Qualifying Retirees—An employee who was hired on or prior to April 24, 2010 may elect to continue his or her City sponsored City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 10 July 1, 2017 through June 30, 2020 medical insurance if the employee is enrolled in the City's group medical plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have five years of continuous City employment at the time of his or her retirement. The monthly premium that the City will make for retiree medical insurance pursuant to this provision equals the monthly monetary contribution that the City makes for single retiree medical HMO coverage. Retirees will be required to pay any additional costs in order to receive retiree medical benefits. An eligible retiree may also elect to continue dependent coverage provided that the retiree bears the full premium costs for any eligible dependents. A retiree must continually receive a CalPERS retirement allowance in order to remain eligible to receive retiree medical insurance contributions. Any retiree that unretires from CalPERS and returns to active service with a CalPERS covered agency will permanently forfeit their eligibility for retiree medical benefits pursuant to this provision. 4.11.2 Medical After Retirement Account (“MARA”)—An employee who was hired after April 24, 2010 will receive a City contribution of one and one-half percent (1.5%) of such an employee’s base salary toward a Medical after Retirement Account (e.g. VEBA or similar City-sponsored plan). 4.11.3 Group Dental Insurance for Qualifying Retirees—An employee may elect to continue his or her City sponsored dental insurance if the employee is enrolled in the City's group dental plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have five years of continuous City employment at the time of his or her retirement. The retiree bears the full premium costs for himself/herself and any eligible dependents and will be completely responsible for these payments and for continuing dental coverage. 4.11.4 Group Vision Insurance for Qualifying Retirees—An employee may elect to continue his or her City sponsored vision insurance if the employee is enrolled in the City's group vision plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have five years of continuous City employment at the time of his or her retirement. The retiree bears the full premium costs for himself/herself and any eligible dependents and will be completely responsible for these payments and for continuing vision coverage. Article 5. Holidays 5.1 Observed Holidays—The City observes the following holidays: January 1 .................................................................... New Year’s Day Third Monday in January ........................................... Martin Luther King, Jr. Day Third Monday in February ......................................... President’s Day Last Monday in May .................................................. Memorial Day City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 11 July 4 .......................................................................... Independence Day First Monday in September ....................................... Labor Day Second Monday in October ....................................... Columbus Day Observed November 11 ............................................................. Veteran’s Day Fourth Thursday in November ................................... Thanksgiving Day Friday following Fourth Thursday in November ....... Day After Thanksgiving December 25 .............................................................. Christmas Day 5.2 Half-day Holidays—In addition, the City observes the following half-day holidays: December 24 .............................................................. Christmas Eve Day December 31 .............................................................. New Year’s Eve Day 5.3 Holiday Pay—Employees shall be entitled to receive compensation for 8 hours of holiday time for each full holiday and 4 hours of holiday time for each half-day holiday, with holiday time considered as hours worked. 5.4 Holidays on a Weekend—When any of the aforementioned holidays fall on a Sunday, it shall be observed on the following Monday; any holiday falling on a Saturday shall be observed on the previous Friday. Half-day holidays shall be observed on the workday immediately previous the day upon which Christmas Day and New Year’s Day are observed. 5.5 Discretionary Holiday—Each full-time regular employee shall be eligible for eight hours of paid discretionary holiday each calendar year, in addition to the holidays observed by the City. Once accrued, this discretionary holiday should be used before vacation leave. An employee who has not used this holiday by the end of the last payperiod of the calendar year, shall forfeit the holiday for that year. No annual cash payouts will be allowed. Article 6. Overtime Pay and Compensatory Time Off 6.1 FLSA Work Period—The FLSA standard work period is a seven-day work week that begins at 12:01 am Friday and ends at 12:00 midnight the following Thursday. Any exceptions to this work period will be documented and maintained on a list shared between the Human Resources Department and the Union. Nothing in this provision is intended to affect the right of any employee to overtime pursuant to the terms of this MOU. 6.2 Overtime Pay—Non-exempt employees who work in excess of the normal 40-hour workweek will receive overtime pay at 1.5 times their enhanced hourly rate of pay for all overtime hours worked. 6.2.1 Approval for Overtime—No employee shall work overtime without the express prior approval of the employee’s department head or designee. City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 12 July 1, 2017 through June 30, 2020 6.3 Compensatory Time Off—With the department head’s or designee’s approval, employees may receive compensatory time in lieu of overtime pay. If granted, compensatory time shall be earned at the rate of 1.5 times each overtime hour worked. 6.3.1 Maximum Compensatory Time—Employees may accumulate at the rate of 1.5 times to an equivalent maximum of 70 hours in lieu of pay for such overtime. Employees will be paid for the overtime hours that exceed the cap and cannot accrue further compensatory time until they have reduced their accrued hours below the 70 hour cap. 6.3.2 Payment of Compensatory Time—Payment of accrued compensatory time upon termination of employment or transfer out of the department will be made at the employee’s final regular rate of pay. The City reserves the right to pay out accrued compensatory time at any time at the regular rate of pay earned by the employee at the time the compensatory time is paid. 6.3.3 Use of Compensatory Time—Employees may use accrued compensatory time in accordance with departmental policies. 6.3.4 Department Rules—Individual departments may establish rules regarding: a. Notice required before use of compensatory time; b. Length of time that compensatory time may remain on the books before it is cashed out; and c. Such other matters necessary to ensure that operations are not unduly disrupted by use of compensatory time off. Article 7. Vacation Leave 7.1 Vacation Leave—Regular full time employees shall accrue vacation as follows: Length of Continuous Service Biweekly Accrual Rate 0 through completion of fourth year................................................. 4.62 hours Fifth through fourteenth year ........................................................... 6.16 hours Fifteenth through twenty-fourth years .............................................. 7.69 hours Twenty-fifth and succeeding years ................................................... 9.23 hours 7.2 Maximum Vacation Accumulation—An employee may accumulate up to two times the annual accrual rate of vacation hours as unused vacation. Effective July 5, 2013, once an employee has accumulated two times the annual accrual, no further vacation leave will accrue until the pay period after the vacation balance has been reduced below the two- year cap. 7.3 Scheduling—The times during the year at which an employee may take vacation shall be determined by the department head with due regard for the wishes of the employee and particular regard to the needs of the service. City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 13 7.4 Pay Upon Separation from City Service—Employees separating from the City Service shall be paid at their current enhanced hourly salary rate for all unused accrued vacation hours. 7.5 Vacation Cash-Out—Employees shall be allowed to cash out up to 40 hours of unused accrued vacation per calendar year with the following provisions:  Employees must have completed a minimum of one year of service.  Employees must maintain a minimum of 80 hours of accrued vacation hours in their vacation bank.  Vacation hours may be cashed out twice annually in May and November. 7.6 Vacation Payout Upon Separation from City Service—Employees separating from the City Service shall be paid at their current enhanced hourly salary rate for all unused accrued vacation hours. Article 8. Bereavement Leave 8.1 Bereavement Leave—Each employee may take leave without loss of pay upon the death of, or for the funeral of, any member of his/her immediate family, as defined below, for the period of 24 hours per occurrence within the State of California and up to a maximum of 40 hours for a family member residing outside the State of California. 8.2 Definition of Immediate Family for Bereavement Leave—As used herein for bereavement leave, immediate family is defined to be spouse, registered domestic partner with the State of California, parent, brother, sister, grandparent, child, mother-in-law, father-in- law, brother-in-law, sister-in-law, daughter-in-law, or son-in-law. In addition, the department head may grant the above described leave in the event of the illness or disability or funeral of someone other than those persons designated if, in the department head’s opinion, there exists an extraordinarily close relationship between the employee and such person. Article 9. Medical Appointment Leave 9.1 Medical Appointment Leave—Each employee may be granted leave without loss of salary or benefits for the purpose of going to appointments with medical doctors or dentists in instances where the employee is reasonably unable to arrange for such appointments to occur during non-work time. 9.2 Medical Appointment Leave Charged to Sick Leave—Medical appointment leave shall be charged to sick leave as follows with the first 8 hours per calendar year not charged to sick leave and any other absences relating to appointments charged to sick leave. City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 14 July 1, 2017 through June 30, 2020 Article 10. Sick Leave 10.1 Determination—Every covered employee, who is temporarily and/or partially disabled from performing the full scope of the usual and customary duties of his or her classification as the result of an injury or illness that is not industrially caused, shall be eligible to receive sick leave without loss of salary or benefits within the limits set forth below. 10.2 Amount of Sick Leave—Employees will accrue 8 hours per month of employment for purposes of sick leave. Such leave may be accumulated without limit. 10.3 Sick Leave Management Policy—All permanent and probationary employees who are temporarily and/or partially disabled from performing the full scope of duties within their classification as a result of an injury or illness that is not industrially caused, are eligible to receive sick leave without loss of salary or benefits. As identified in the City’s Sick Leave Management Policy Administrative Instruction, abuse of sick leave is defined as the use of sick leave for purposes other than illness or injury. Consistent with this policy, the monitoring, management, maximum use of sick leave, and reporting should conform to a general City standard. Therefore, employees exceeding 56 hours or 7 occurrences of sick leave per year will be subject to a review of sick leave usage. 10.4 Payment of Unused Accrued Sick Leave—Employees are eligible to receive payment for unused accumulated sick leave. An employee shall be paid at the employee’s enhanced hourly rate of pay for half of the accumulated sick leave hours. However no employee shall receive payment of any accrued sick leave hours in excess of 1,200; the maximum payable hours of 600. Employees are eligible to receive payment for unused accumulated sick leave in the following circumstances:  Death; or.  Disability Retirement from CalPERS: or  Full service retirement provided that all the following conditions are met: o 10 years of consecutive full-time City service; o Simultaneous retirement from City service and receipt of a service retirement from CalPERS. 10.5 Sick Leave as Family Care Leave (Kin Care)––Employees are permitted to use up to half of their annual sick leave allotment, in any calendar year, for the purpose of obtaining medical consultation, treatment or for caring for a sick family member. 10.6 Definitions of Family Member for Kin Care––A family member, as defined in Labor Code 233, shall include a child, which for purposes of this article means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis: a biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child, a spouse, a registered domestic partner, a grandparent, a grandchild or a sibling. City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 15 Article 11. Industrial Injury and Illness Leave 11.1 Injury Leave—An employee, who is temporarily and/or partially disabled from performing work as a result of any injury or illness that has been determined to be industrially caused and the injury or illness necessitates the employee’s absence from work, shall be entitled to receive paid injury leave without loss of salary or benefits. 11.2 Injury Leave Amount—Employees shall be eligible to receive this paid injury leave for all time the employee is normally scheduled to work but is unable to work during a period of 90 calendar days following the date in which the injury or illness caused the period of temporary and/or partial disability and necessitated the employee’s absence from work. An employee receiving paid industrial injury or illness leave shall assign to the City all workers’ compensation insurance proceeds received by the employee for all of the time in which the employee also received paid leave from the City. Article 12. Disability Leave 12.1 Application for Benefits—An employee who is non-industrially disabled from performing the full scope of the usual and customary duties of the classification as the result of an injury or illness and has utilized all accrued sick leave and paid leave for which the employee is eligible, may file an application for short-term and/or long-term disability benefits in accordance with the requirements of the City’s Short-term and Long-term Disability insurance policy. The elimination period for the long-term disability plan is 20-calendar days. Employees will not be required to utilize sick leave in excess of this elimination period in order to qualify for disability payment. 12.2 Insurance Premium Payment—The City will continue to pay insurance premiums on behalf of a disabled employee and dependents, pursuant to the provisions for such payments otherwise provided in this agreement until the actual date of separation from city employment of the employee. 12.3 Separation from City Service—The City will not separate an employee until he/she has been qualified for Long-term Disability benefits for a period of at least 90 days, except in those instances where the City and the employee agree to an earlier separation. 12.4 Light-duty Program—The purpose of this light-duty program is to minimize the loss of productive time, while at the same time reintroduce the employee to work to prevent deterioration of skills, facilitate recovery, and reduce income loss. Light-duty assignments will be structured so that an employee is not placed in a duty status that would aggravate or cause a reoccurrence of injury or illness. Light-duty assignments will not be made unless the employee receives medical clearance from the treating physician to return for light duty. This program shall be coordinated with applicable workers compensation benefits so that benefits are provided at the level not less than those mandated by state law. City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 16 July 1, 2017 through June 30, 2020 12.4.1 Coverage—This light-duty program will cover any employee who suffers a temporary and partial disability due to an industrial or non-industrial injury or illness. 12.4.2 Determination/Required Reports— 12.4.2.1 Assignments—Light-duty assignments may be made following evaluation and determination by the department head. The determination will be based on available medical information, and consultation with the employee or the affected supervisor. Determinations will also be based on the needs of the City and the impact of light duty on departmental operations. The evaluation and determination of light-duty assignments will be based on the employee’s medical restrictions and upon agreement of the department head, the employee, and the affected supervisor. 12.4.2.2 Medical Updates—Updated medical reports shall be submitted to the department head at two week intervals, or at other agreed upon intervals, for as long as the employee is off work. Reports will be required for all industrial or non-industrial injuries or illnesses regardless of whether a light-duty assignment has been made. Reports will be evaluated by the department head for purposes of continuing or terminating a current light- duty assignment or to determine when to commence a light-duty assignment. 12.4.3 Light-duty Assignment, Definitions, and Restrictions—Light-duty assignments shall only be provided to employees with temporary disabilities where it has been medically determined that the employee will be able to return to the essential functions of his/her current job with or without accommodation. In no event will light duty assignments extend beyond reaching Maximum Medical Improvement, and under no circumstances shall the light-duty assignment be considered to be a permanent alternative position for purposes of reasonable accommodation under the American with Disabilities Act. Light-duty assignments:  May consist of reduced work hours, limited work, or any combination thereof.  Will not adversely affect the employee’s normal wage rate.  Will be within the employee’s assigned department; or if no regular work is available, the employee may be assigned work outside of the department consistent with skill and ability.  When feasible will be during the employee’s normal shift and duty hours. However, if it is determined that no useful work will be performed during the normal shift or duty hours, the employee can be assigned light duty during the normal office hours of 8:00 a.m. to 5:00 p.m., Monday through Friday  Will be developed based for specific light-duty assignments on a case-by-case review of the medical restrictions, so as not to aggravate an injury or illness. 12.4.4 Holidays/Vacations During Light-duty Assignments— City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 17 12.4.4.1 Holidays Observed—Holidays during light-duty assignments shall be observed in accordance this agreement. 12.4.4.2 Vacations—Employees assigned to light duty shall take their vacation as normally scheduled. Vacations shall cover the same number of workdays and calendar days as would have been if the employee had remained on full duty. Employees may reschedule their vacation with the approval of the department head, provided the rescheduling does not result in increased costs or lost time to the City for relief staff to cover the rescheduled vacation. 12.4.5 Return to Full Duty—Employees will be returned to full duty as soon as possible following medical certification that the employee is able to resume the full duties of the classification with or without reasonable accommodation. Article 13. Other Leaves 13.1 Military Leave—Military leave shall be granted in accordance with the provisions of applicable state and federal law. 13.2 Jury Duty—Employees must notify their supervisors when called to jury duty. All time at jury duty will be applied toward the employee’s regular workday. The employee must submit record of hours at jury duty. Given the many different schedules employees work, modification of work hours for such jury duty will be left to the discretion of the department head or designee, and may be appealed to the Director of Human Resources. 13.3 Pregnancy-related Disability and Bonding Leave—Shall be granted in accordance with the provisions of applicable state and federal law. 13.3.1 Pregnancy-related Disability—Employees may be granted leave up to the maximum period of time permitted by law for disabilities caused or contributed to by pregnancy, childbirth, or related medical conditions for reason of the birth of a child or the placement of a child with an employee in connection with adoption. 13.3.2 Bonding—An employee who is no longer disabled from performing work due to pregnancy, childbirth, or related medical conditions for reason of the birth of a child and is medically released to return to work, shall be allowed to use accumulated vacation, and/or an unpaid leave of absence upon the written request of the employee. 13.3.3 Leave Usage—The employee must first use all eligible accumulated paid leave before being granted unpaid leave. 13.4 Unpaid Leave of Absence—The City may grant an employee in a permanent position a leave of absence without pay not to exceed 1 year. A request for the leave and the reason therefore shall be submitted in writing and must be approved by the department head and the City Manager. City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 18 July 1, 2017 through June 30, 2020 13.5 Reinstatement Upon Return From Leave—Upon expiration of the approved leave, the employee shall be reinstated to the former classification without loss of service credits or benefits (subject to the terms of the contracts with the benefit providers) accrued prior to said leave. However, during the period of the leave, the employee shall not accumulate service credits, nor shall the City continue contributions toward group insurance or the retirement plan. Article 14. Recreational Facilities and Classes Employees shall be entitled to free admission to City recreation facilities and to free enrollment in up to 5 recreational classes during a 12-month period (lab fees or ingredient fees not included). Employees using City recreation facilities and enrolled in City recreational classes shall engage in such activities on the employee’s non-work time. Employee admission to recreation facilities and recreation classes shall be accomplished in conformance with the rules and regulations established by the Parks and Recreation Department. Article 15. Notary Public Certification 15.1 Certification Requirements for Employees Hired Prior to 7/1/00—Those Confidential Unit members employed in a unit-covered classification as of 6/30/00 may choose not to obtain notary public certification. 15.2 Certification Requirements for Employees Employee Hired After 6/30/00—Those Confidential Unit members employed in a unit-covered classification after 6/30/00 may be required to obtain notary public certification, as determined by their department head or the Director of Human Resources. Article 16. Discipline The City shall take disciplinary action against a Confidential employee following the procedures set forth in the City of South San Francisco Personnel Rules and Regulations. Article 17. Grievance Procedure Confidential employees are eligible to invoke the Grievance Procedures as noted in the City of South San Francisco Personnel Rules and Regulations. City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 19 Article 18. Meeting Prior to making any revisions to this Memorandum of Understanding, the City will meet with members of the Confidential Employees’ Unit. The City agrees to grant a maximum of three members of this bargaining unit’s negotiating team one hour release time prior to the negotiation meeting with the City and one hour after the meeting for the purpose of discussing negotiations. Article 19. Administration of Memorandum of Understanding 19.1 Full and Entire Agreement—This Confidential Employees Memorandum of Understanding sets forth the compensation program for members of the Unit and any prior or existing understanding or agreements regarding these matters, whether formal or informal, are hereby superseded or terminated in their entirety. In the event that the provisions of this Memorandum of Understanding are found to be in conflict with a City rule, regulation, or resolution, the provisions of this agreement shall prevail over such conflicting rule, regulation, or resolution. 19.2 Administration of Program—The City Manager may establish such policies, rules, and regulations as are deemed appropriate to the effective administration of the Program. Members of the Confidential Employees Unit shall comply with all such policies, rules, and regulations as may be established by the City Manager. The City Manager shall be empowered to grant or to impose administrative leave without loss of pay or benefits for members of the Confidential Employees Unit for any purpose deemed by the City Manager to be appropriate to circumstances. City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 20 July 1, 2017 through June 30, 2020 Article 20. Signatures Signed on this date: _________________________. For the Union: For the City: Linda Shipley, Chief Negotiator LaTanya Bellow, Chief Negotiator Eileen Deasy Michele Clary City of South San Francisco Confidential Employees’ Unit, Teamsters, Local 856 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 21 Appendix A Confidential Unit, Teamsters Local 856 Classifications Confidential Employees Defined-The Confidential Employees Unit shall consist of all full-time employees employed in the positions, which are included in the non-exempt service of the City of South San Francisco, as well as such classifications as may be added to this Group by the City. Those classifications in the Confidential Unit are the following: Administrative Assistant I Administrative Assistant II Assistant City Clerk Computer Services Technician Data Business Systems Specialist Deputy City Clerk Executive Assistant to the City Manager Human Resources Technician Senior Administrative Assistant City of South San Francisco Confidential Unit, Teamsters Local 856 Memorandum of Understanding Page 22 July 1, 2017 through June 30, 2020 Appendix B Salary Survey Methodology The salary survey methodology when used for determining compensation for the Confidential Employees’ unit shall be as follows: (a) Data regarding total compensation (i.e., base salary plus employer-paid benefits) will be collected from the ten survey cities. (b) Data regarding the cities’ total compensation will be ranked, from highest to lowest total compensation. (c) The cities with the highest and lowest total compensation as well as the City’s own data, will be discarded before computing the average total compensation. (d) The remaining cities’ total compensation will be calculated at the 60th percentile. (e) The 60th percentile of total compensation will then be compared to the City’s total compensation to get the percent difference in the City’s total compensation compared to the remaining cities. (f) The percent difference will then be used to adjust the City’s compensation, unless the current City compensation is higher, in which case no change to the total compensation will be made. (g) The City will set the Confidential Unit employees’ total compensation package at the 60th percentile of the marketplace based on this computation. Published by Human Resources Department City of South San Francisco Street Address: Mailing Address: First Floor City Hall 400 Grand Avenue P. O. Box 711 South San Francisco CA 94080 South San Francisco CA 94083 Web Site 650/877-8522 Tel www.ssf.net 650/829-6699 Job Line 650/829-6698 Fax JOB TITLE JOB CODE EFFECTIVE DATE UNIT PAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 ADMINISTRATIVE ASSISTANT I O315 30-JUN-2017 CONFID Hourly Rate 27.84 29.23 30.69 32.24 33.85 ADMINISTRATIVE ASSISTANT I O315 30-JUN-2017 CONFID Bi-Weekly Rate 2227.20 2338.40 2455.20 2579.20 2708.00 ADMINISTRATIVE ASSISTANT I O315 30-JUN-2017 CONFID Monthly 4825.60 5066.53 5319.60 5588.27 5867.33 ADMINISTRATIVE ASSISTANT I O315 30-JUN-2017 CONFID ADMINISTRATIVE ASSISTANT II O310 30-JUN-2017 CONFID Hourly Rate 29.33 30.79 32.33 33.95 35.66 ADMINISTRATIVE ASSISTANT II O310 30-JUN-2017 CONFID Bi-Weekly Rate 2346.40 2463.20 2586.40 2716.00 2852.80 ADMINISTRATIVE ASSISTANT II O310 30-JUN-2017 CONFID Monthly 5083.87 5336.93 5603.87 5884.67 6181.07 ADMINISTRATIVE ASSISTANT II O310 30-JUN-2017 CONFID ADMINISTRATIVE ASSISTANT, SENIOR O340 30-JUN-2017 CONFID Hourly Rate 30.80 32.34 33.96 35.67 37.45 ADMINISTRATIVE ASSISTANT, SENIOR O340 30-JUN-2017 CONFID Bi-Weekly Rate 2464.00 2587.20 2716.80 2853.60 2996.00 ADMINISTRATIVE ASSISTANT, SENIOR O340 30-JUN-2017 CONFID Monthly 5338.67 5605.60 5886.40 6182.80 6491.33 ADMINISTRATIVE ASSISTANT, SENIOR O340 30-JUN-2017 CONFID CITY CLERK RECORDS TECHNICIAN O415 30-JUN-2017 CONFID Hourly Rate 29.33 30.80 32.34 33.96 35.66 CITY CLERK RECORDS TECHNICIAN O415 30-JUN-2017 CONFID Bi-Weekly Rate 2346.40 2464.00 2587.20 2716.80 2852.80 CITY CLERK RECORDS TECHNICIAN O415 30-JUN-2017 CONFID Monthly 5083.87 5338.67 5605.60 5886.40 6181.07 CITY CLERK RECORDS TECHNICIAN O415 30-JUN-2017 CONFID COMPUTER SERVICES TECHNICIAN O525 30-JUN-2017 CONFID Hourly Rate 37.38 39.24 41.21 43.27 45.42 COMPUTER SERVICES TECHNICIAN O525 30-JUN-2017 CONFID Bi-Weekly Rate 2990.40 3139.20 3296.80 3461.60 3633.60 COMPUTER SERVICES TECHNICIAN O525 30-JUN-2017 CONFID Monthly 6479.20 6801.60 7143.07 7500.13 7872.80 COMPUTER SERVICES TECHNICIAN O525 30-JUN-2017 CONFID COMPUTER SERVICES TECHNICIAN, SENIOR O530 30-JUN-2017 CONFID Hourly Rate 39.24 41.21 43.26 45.42 47.70 COMPUTER SERVICES TECHNICIAN, SENIOR O530 30-JUN-2017 CONFID Bi-Weekly Rate 3139.20 3296.80 3460.80 3633.60 3816.00 COMPUTER SERVICES TECHNICIAN, SENIOR O530 30-JUN-2017 CONFID Monthly 6801.60 7143.07 7498.40 7872.80 8268.00 COMPUTER SERVICES TECHNICIAN, SENIOR O530 30-JUN-2017 CONFID DATABASE BUSINESS SYSTEMS SPECIALIST O405 30-JUN-2017 CONFID Hourly Rate 29.33 30.79 32.33 33.95 35.66 DATABASE BUSINESS SYSTEMS SPECIALIST O405 30-JUN-2017 CONFID Bi-Weekly Rate 2346.40 2463.20 2586.40 2716.00 2852.80 DATABASE BUSINESS SYSTEMS SPECIALIST O405 30-JUN-2017 CONFID Monthly 5083.87 5336.93 5603.87 5884.67 6181.07 DATABASE BUSINESS SYSTEMS SPECIALIST O405 30-JUN-2017 CONFID DEPUTY CITY CLERK O320 30-JUN-2017 CONFID Hourly Rate 32.27 33.89 35.59 37.36 39.22 DEPUTY CITY CLERK O320 30-JUN-2017 CONFID Bi-Weekly Rate 2581.60 2711.20 2847.20 2988.80 3137.60 DEPUTY CITY CLERK O320 30-JUN-2017 CONFID Monthly 5593.47 5874.27 6168.93 6475.73 6798.13 DEPUTY CITY CLERK O320 30-JUN-2017 CONFID EXECUTIVE ASSISTANT TO THE CITY MANAGERO410 30-JUN-2017 CONFID Hourly Rate 36.05 37.85 39.74 41.74 43.83 EXECUTIVE ASSISTANT TO THE CITY MANAGERO410 30-JUN-2017 CONFID Bi-Weekly Rate 2884.00 3028.00 3179.20 3339.20 3506.40 EXECUTIVE ASSISTANT TO THE CITY MANAGERO410 30-JUN-2017 CONFID Monthly 6248.67 6560.67 6888.27 7234.93 7597.20 EXECUTIVE ASSISTANT TO THE CITY MANAGERO410 30-JUN-2017 CONFID HUMAN RESOURCES TECHNICIAN O265 30-JUN-2017 CONFID Hourly Rate 29.33 30.79 32.33 33.95 35.66 HUMAN RESOURCES TECHNICIAN O265 30-JUN-2017 CONFID Bi-Weekly Rate 2346.40 2463.20 2586.40 2716.00 2852.80 HUMAN RESOURCES TECHNICIAN O265 30-JUN-2017 CONFID Monthly 5083.87 5336.93 5603.87 5884.67 6181.07 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-603 Agenda Date:6/27/2017 Version:1 Item #:10. Report regarding a resolution approving the Memorandum of Understanding for the South San Francisco Police Association dated July 1, 2017 through June 30, 2022.(LaTanya Bellow, Human Resources Director) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the Memorandum of Understanding (MOU)for the South San Francisco Police Association dated July 1,2017 through June 30, 2022. BACKGROUND/DISCUSSION This MOU was negotiated from November 2016 to June 2017,within the parameters authorized by the City Council,and was ratified by the unit’s membership on June 14,2017.Attached to this staff report is a summary of the substantive terms of the MOU. FUNDING The MOU provides for across-the-board salary adjustments that total 15 percent over a five-year contract. Specifically,adjustments are three percent of base pay effective the pay period including July 1,2017.The across-the-board increases for 2017 have been reflected in the Fiscal Year (FY) 2017-18 proposed budget. Additionally, the MOU provides for the following: ·Effective the first full pay period of July 2019,the unit will be set to the 60th percentile of a market survey, or three percent, whichever is greater, ·Effective the first full pay period of July 2020, the unit will receive three percent, ·Effective the first full pay period of July 2021, the unit will receive three percent. The MOU also provides for a salary survey adjustment effective the pay period including July 1,2019.The salary survey will include the medical premium cost sharing and the three percent increase anticipated for July 1,2019.Any classifications below market shall be brought up to the 60th percentile of total compensation. Once the salary survey results have been implemented,staff will determine if a budget adjustment is needed, and bring before the Council at the appropriate time. The MOU provides long-term structural changes in the City’s Safety pension costs.The City currently pays 100 percent of the employer share for the CalPERS pension costs for Classic Employees.For the first time,in addition to the Classic Safety Member’s nine percent Employee Share for their CalPERS pension retirements, all Classic CalPERS unit employees will share in the employer pension costs.For the Safety Members,the employee cost share would be phased in at one percent effective the first pay period in July 2017 (for a total employee contribution of 10 percent),an additional one percent effective the first fully pay period in July 2018 City of South San Francisco Printed on 6/23/2017Page 1 of 2 powered by Legistar™ File #:17-603 Agenda Date:6/27/2017 Version:1 Item #:10. employee contribution of 10 percent),an additional one percent effective the first fully pay period in July 2018 (for a total employee contribution of 11 percent),and an additional one percent effective the first fully pay period in July 2019 (for a total employee contribution of 12 percent).Effective July 1,2020,the employees will be obligated to pay three percent of the employer rate,plus nine percent of the employee contribution for a total employee commitment of 12 percent.As for New Members,as designated by CalPERS,they shall pay 50 percent of the total normal cost rate,in accordance with Government Code 7522.30.Pursuant to CalPERS procedures,Staff will work with CalPERS after adoption of this MOU to draft a CalPERS contract amendment to allow for this cost sharing.Staff will bring Resolutions to the City Council to effectuate that contract amendment as soon as it receives the appropriate filings from CalPERS. CONCLUSION It is recommended that the City Council approve the MOU for the South San Francisco Police Association dated July 1, 2017 through June 30, 2022. Attachment: Police Association Summary of Changes City of South San Francisco Printed on 6/23/2017Page 2 of 2 powered by Legistar™ 2 City of South San Francisco Police Association Summary of Substantive MOU Changes June 27, 2017 1. Contract term of five (5) years: July 1, 2017 – June 30, 2022. 2. Across-the-board salary adjustments of 3.0% effective the pay period including July 1, 2017; 3.0% effective the first full pay period of July 2018; the unit will be set to the 60th percentile of a market survey, or 3%, whichever is greater, effective the first full pay period of July 2019; 3.0% effective the pay period the first full pay period of July 2020; 3.0% effective the pay period the first full pay period of July 2021. 3. In year three of the agreement (2019-20), a professional classification and compensation study for all bargaining unit employees shall be conducted as agreed in previous tentative agreements. Any classifications below market will be brought up the 60th percentile of total compensation, or receive a 3% increase, whichever is greater, effective the first full pay period of July 2019. 4. Modify retirement language to reflect changes resulting from the Public Employees’ Pension Reform Act. 5. For the Police Association Safety Members (Classic Members), the employee cost share would be phased in at 1% effective the first pay period in July 2017 (for a total employee contribution of 10%), an additional 1% effective the first fully pay period in July 2018 (for a total employee contribution of 11%), and an additional 1% effective the first fully pay period in July 2019 (for a total employee contribution of 12%). Effective July 1, 2020, the employees will be obligated to pay 3% of the employer rate, plus 9% of the employee contribution for a total employee commitment of 12%. As for New Members, as designated by CalPERS shall pay 50% of the total normal cost rate, in accordance with Government Code 7522.30. 6. Allow for employees to their $550 Discretionary Benefit Option if they waive insurance for medical, dental, and vision into a Medical After Retirement Account (MARA). 7. Uniform Allowance will be paid in two equal increments per fiscal year. 8. Expand Special Assignment Pay for Detectives assigned to the Criminal Investigation Bureau to 5% of base pay. Additionally, Officers assigned to the Neighborhood Response Team, Bicycle Patrol, or any Task Force shall receive an increase to their base hourly rate of pay of 5%. 9. Employees may cash out up to 15 hours of compensatory time off every year. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-606 Agenda Date:6/27/2017 Version:1 Item #:10a. Resolution approving the Memorandum of Understanding for the South San Francisco Police Association, dated July 1, 2017 through June 30, 2022. WHEREAS,staff recommends approval of the Memorandum of Understanding (MOU),attached hereto as Exhibit A,and the salary schedule,attached as Exhibit B,for the South San Francisco Police Association (SSFPA), dated July 1, 2017 through June 30, 2022; and WHEREAS,the MOU was prepared by the Human Resources Department,has been approved as to form by the City Attorney, and incorporates the agreed upon terms and conditions of employment for the SSFPA. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the MOU for the SSFPA,dated July 1,2017 through June 30,2022,attached as Exhibit A. BE IT FURTHER RESOLVED that the City Council hereby approves the salary schedule dated July 1,2017 through June 30, 2022, attached as Exhibit B. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager,or his designee,to execute the MOU on behalf of the City,and to take all actions necessary or appropriate to carry out and implement the intent of this Resolution. ***** City of South San Francisco Printed on 7/3/2017Page 1 of 1 powered by Legistar™ The City of South San Francisco Memorandum of Understanding between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Memorandum of Understanding between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Table of Contents Article Title Page Preamble ............................................................................................................................. 1 Section 1 General Provisions ............................................................................................. 1 Article 1 Recognition .......................................................................................................... 1 Article 2 Wages and Compensation ................................................................................... 1 2.1 Wages .......................................................................................................... 1 2.1.1 Definitions.......................................................................................... 1 2.1.1.1 Base Pay ................................................................................. 1 2.1.1.2 Enhanced Pay ......................................................................... 1 2.1.2 One-time Off Salary Schedule Lump Sum Payment ......................... 2 2.2 Step Advancement ...................................................................................... 2 2.2.1 Time in Step ....................................................................................... 2 2.2.1.1 Step 2 ..................................................................................... 2 2.2.1.2 Step 3 ..................................................................................... 2 2.2.1.3 Step 4 ..................................................................................... 2 2.2.1.4 Step 5 ..................................................................................... 2 2.2.2 Promotion ........................................................................................... 2 2.3 Bilingual Pay ............................................................................................... 2 2.3.1 Eligible Classifications ..................................................................... 2 2.3.2 Testing and Compensation ............................................................... 2 2.3.3 Translating ........................................................................................ 3 2.3.4 Language Determination .................................................................. 3 2.3.5 Current Languages in Effect ............................................................. 3 2.4 Longevity Pay ............................................................................................. 3 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page ii July 1, 2017 through June 30, 2022 Article Title Page 2.4.1 After 15 Years .................................................................................... 3 2.4.2 After 20 Years .................................................................................... 3 Article 3 Allowances and Reimbursements ........................................................................ 3 3.1 Uniform Allowance .................................................................................... 3 3.1.1 Allowance Conditions ........................................................................ 3 3.1.1.1 Reimbursement/Allowance Distribution ............................... 4 3.1.1.1.1 Reimbursement Procedures .................................... 4 3.1.1.2 Cleaning and Maintenance of Uniforms ................................ 4 3.1.1.3 New Employees ..................................................................... 4 3.1.2 Allowance Amounts........................................................................... 4 3.1.2.1 Sworn ..................................................................................... 4 3.1.2.2 PST, PEO and PP/PES .......................................................... 4 3.1.2.3 PRS and SPRS ....................................................................... 4 3.2 Vests ............................................................................................................ 4 3.2.1 Wearing Vests .................................................................................... 4 3.3 Education Expense Reimbursement Program ............................................. 4 3.3.1 Qualifying for the Program ................................................................ 4 3.3.1.1 Police Captain Review and Department Head Approval ...................................................................................... 4 3.3.1.2 Reimbursement Request ........................................................ 4 Article 4 Overtime Pay ....................................................................................................... 5 4.1 FLSA Work Period ..................................................................................... 5 4.1.1 Sworn ................................................................................................. 5 4.1.2 Non-sworn.......................................................................................... 5 4.2 Overtime Compensation ............................................................................. 5 4.3 Reporting Partial Overtime ......................................................................... 5 4.4 Training Overtime ....................................................................................... 5 4.5 Overtime Pay for Court Appearances ......................................................... 5 4.6 Call-back/in Compensation ......................................................................... 5 4.6.1 Workday Call-back/in ........................................................................ 6 4.6.2 Non-workday Call-back/in................................................................. 6 4.7 Detective On-call Pay ................................................................................. 6 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page iii Article Title Page 4.8 Compensatory Time .................................................................................... 6 4.8.1 Maximum Compensatory Time ......................................................... 6 4.8.2 Compensatory Time Cash-out for Civilian Staff ............................... 6 Article 5 Benefits ................................................................................................................ 6 5.1 Health Insurance Benefits ........................................................................... 6 5.2 Medical Insurance ....................................................................................... 6 5.2.1 Medical Insurance Plans .................................................................... 6 5.2.2 Payment of Premium Costs ................................................................ 6 5.2.2.1 Employee HMO Medical Premium Cost ............................... 6 5.2.2.2 Employee Non-HMO Medical Premium Cost ....................... 6 5.2.3 Effective Date of Coverage ................................................................ 7 5.2.4 Medical Plan Modifications ............................................................... 7 5.2.5 Federal- or State-mandated Medical Insurance Participation ............ 7 5.3 Dental Insurance ......................................................................................... 7 5.3.1 Core Dental Plan ................................................................................ 7 5.3.2 Calendar Year Maximum ................................................................... 7 5.3.3 Orthodontia ........................................................................................ 7 5.3.4 Payment of Premium Costs ................................................................ 7 5.3.5 Effective Date of Coverage ................................................................ 7 5.3.6 Buy-up Dental Plan ............................................................................ 7 5.4 Vision Insurance ......................................................................................... 7 5.4.1 Available Plan .................................................................................... 7 5.4.2 Payment of Premium Costs ................................................................ 8 5.4.3 Effective Date of Coverage ................................................................ 8 5.5 Discretionary Benefit Option ...................................................................... 8 5.5.1 Proof of Alternate Insurance .............................................................. 8 5.5.2 Exercising the Option ........................................................................ 8 5.6 Hepatitis “B” Vaccination........................................................................... 8 5.7 Life/Accidental Death and Dismemberment Insurance .............................. 8 5.7.1 Sworn Personnel ................................................................................ 8 5.7.1.1 Term Life Value ..................................................................... 8 5.7.1.2 AD&D Value ......................................................................... 8 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page iv July 1, 2017 through June 30, 2022 Article Title Page 5.7.2 Civilian Personnel .............................................................................. 8 5.7.2.1Term Life Value ...................................................................... 8 5.7.2.2 AD&D Value ......................................................................... 8 5.7.3 Payment of Premium Costs ................................................................ 9 5.7.4 Effective Date of Coverage ................................................................ 9 5.7.5 Supplemental Life Insurance ............................................................. 9 5.8 Disability Insurance Program ..................................................................... 9 5.8.1 Sworn Disability Insurance ................................................................ 9 5.8.1.1 Cost ........................................................................................ 9 5.8.1.2 Eligibility ............................................................................... 9 5.8.2 Civilian Disability Insurance ............................................................. 9 5.8.2.1 Short-term Disability ............................................................. 9 5.8.2.2 Long-term Disability .............................................................. 9 5.8.2.3 Payment of Premium Costs .................................................... 10 5.8.2.4 Eligibility ............................................................................... 10 5.8.3 Effective Date of Coverage ................................................................ 10 5.8.4 City Determination............................................................................. 10 5.8.4.1 Permanent and Stationary Status ........................................... 10 5.8.4.2 Recovery Status ..................................................................... 10 5.8.5 Permanent and Stationary Determination .......................................... 10 5.8.6 Temporary Determination .................................................................. 10 5.8.7 Permanent and Stationary Determination During Leave of Absence .............................................................................................. 10 5.8.8 Accrued Vacation Payment................................................................ 11 5.8.9 Insurance Premium Payment ............................................................. 11 5.9 Section 125 Flexible Benefit Plan............................................................... 11 5.9.1 Premium Contribution ....................................................................... 11 5.9.2 Health Care Reimbursement Account ............................................... 11 5.9.3 Dependent Care Reimbursement Account ......................................... 11 Article 6 Retirement Benefits ............................................................................................. 11 6.1 Deferred Compensation Program ............................................................... 11 6.2 Retirement Plan ........................................................................................... 11 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page v Article Title Page 6.2.1 Sworn Personnel Safety Retirement Formula .................................... 11 6.2.1.1 3% at Age 50 ....................................................................... 11 6.2.1.2 3% at Age 55 ....................................................................... 11 6.2.1.3 2.7% at Age 57 .................................................................... 11 6.2.1.4 1959 Survivor Benefit Level 3 ............................................ 12 6.2.2 Civilian Personnel Miscellaneous Retirement Formula .................... 12 6.2.2.1 2.7% at Age 55 .................................................................... 12 6.2.2.2 2% at Age 60 ....................................................................... 12 6.2.2.3 2% at Age 62 ....................................................................... 12 6.2.3 Military Service Credit ...................................................................... 12 6.2.4 Sick Leave Service Credit .................................................................. 12 6.2.5 Employee Contribution to Retirement System .................................. 12 6.2.6 Police Safety Classic Members PERS cost-sharing contribution 12 6.3 Unused Accrued Sick Leave ....................................................................... 13 6.4 Retired Employee Health Benefits .............................................................. 13 6.4.1 Group Medical Insurance for Qualifying Retirees............................. 13 6.4.2 Medical After Retirement Account (MARA) .................................... 13 6.4.3 Group Dental Insurance for Qualifying Retirees ............................... 13 6.4.4 Group Vision Insurance for Qualifying Retirees ............................... 14 6.4.5 Surviving Spouse Benefit .................................................................. 14 6.4.6 Continued Retiree Health Eligibility 14 6.5 Retirement Health Savings (RHS) Plan ...................................................... 14 6.5.1 Mandatory Employee Contributions .................................................. 14 Article 7 Holidays ............................................................................................................... 14 7.1 Authorized Holidays ................................................................................... 14 7.1.1 Full-day Holidays............................................................................... 14 7.1.2 Half-day Holidays .............................................................................. 15 7.2 Shift Holiday Pay ........................................................................................ 15 7.3 Discretionary Holiday ................................................................................. 15 Article 8 Leaves .................................................................................................................. 15 8.1 Vacation ...................................................................................................... 15 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page vi July 1, 2017 through June 30, 2022 Article Title Page 8.1.1 Vacation Leave Accrual ..................................................................... 15 8.1.2 Vacation Buy-back............................................................................. 15 8.1.3Maximum Accumulation .................................................................... 15 8.1.4 Vacation Compensation ..................................................................... 16 8.2 Bereavement Leave ..................................................................................... 16 8.2.1 Definition of Family Member for Bereavement Leave ..................... 16 8.2.2 Leave Within California .................................................................... 16 8.2.3 Leave Outside California ................................................................... 16 8.3 Sick Leave ................................................................................................... 16 8.3.1 Sick Leave Eligibility ........................................................................ 16 8.3.2 Amount of Sick Leave ....................................................................... 16 8.3.3 Advancing Sick Leave ....................................................................... 16 8.3.4 Sick Leave Definition ........................................................................ 16 8.3.5 Sick Leave Request ............................................................................ 16 8.3.5.1 Approval of Sick Leave Request ........................................... 17 8.3.5.2 Notification ............................................................................ 17 8.3.5.3 Verification of Injury or Illness ............................................. 17 8.3.5.3.1 Usual Verification ................................................... 17 8.3.5.3.2 Doctor’s Verification .............................................. 17 8.3.6 Medical Appointment Leave.............................................................. 17 8.3.6.1 Medical Appointment Leave Charged to Sick Leave ............ 17 8.3.7 Sick Leave Management Plan ............................................................ 17 8.4 Sick Leave as Family Care Leave (“Kin Care”) ......................................... 18 8.4.1 Definition of Family Member for Sick Leave as Family Care Leave Purposes .................................................................................. 18 8.4.2 Leave Amount .................................................................................... 18 8.5 Concurrent Use of Leave ............................................................................ 18 8.6 Notification Procedures .............................................................................. 18 8.7 Light Duty Program .................................................................................... 18 8.7.1 Coverage ............................................................................................ 18 8.7.1.1 Determination/Required Reports ........................................... 18 8.7.1.1.1 Assignments ............................................................ 18 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page vii Article Title Page 8.7.1.1.2 Medical Updates ..................................................... 19 8.7.1.2 Light-duty Assignments, Definitions, and Restrictions ......... 19 8.7.1.3 Holidays/Vacations During Light-duty Assignments ............ 19 8.7.1.3.1 Holidays Observed .................................................. 19 8.7.1.3.2 Vacations................................................................. 20 8.7.2 Return to Full Duty ............................................................................ 20 8.8 Pregnancy-related Disability Leave ............................................................ 20 Article 9 Recreational Facilities and Classes ...................................................................... 20 9.1 Admission to Classes .................................................................................. 20 9.2 Use of Facilities .......................................................................................... 20 Article 10 Layoff .................................................................................................................. 20 10.1 Layoff .......................................................................................................... 20 10.2 Seniority ...................................................................................................... 21 10.3 Order of Layoff ........................................................................................... 21 10.4 Notice of Layoff .......................................................................................... 21 10.5 Layoff Re-employment/Reinstatement List ................................................ 21 10.5.1 Classification Reinstatement List ................................................... 21 10.5.2 Like Classification Reinstatement Opportunities ........................... 21 10.5.3 Duration of Re-employment/Reinstatement Lists .......................... 21 10.5.4 Probationary Returns ...................................................................... 22 Article 11 Disciplinary Action .............................................................................................. 22 11.1 Action by City ............................................................................................. 22 11.2 Chief of Police Action ................................................................................ 22 11.3 City Manager Approval .............................................................................. 22 11.4 Notice of Disciplinary Action ..................................................................... 22 11.4.1 Written Notice ................................................................................. 22 11.4.2 Notice Timelines .............................................................................. 23 11.5 Appeal Rights.............................................................................................. 23 Article 12 Grievance Procedure for Non-Disciplinary Matters ............................................ 23 12.1 Definition of a Grievance ............................................................................ 23 12.2 Stale Grievance ........................................................................................... 23 12.3 Informal Discussion with Employee’s Supervisor ..................................... 23 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page viii July 1, 2017 through June 30, 2022 Article Title Page 12.4 Formal Written Grievance to Captain ......................................................... 23 12.5 Grievance to the Chief of Police ................................................................. 24 12.6 Informal Review by the City Manager ....................................................... 24 12.7 Arbitration of Grievance ............................................................................. 24 12.8 Selection of an Arbitrator ............................................................................ 24 12.9 Duty of Arbitrator ....................................................................................... 24 12.9.1 Arbitrator Decision ......................................................................... 24 12.9.2 Arbitrator Responsibility ................................................................ 24 12.10 Payment of Costs ....................................................................................... 25 12.11 Effect of Failure of Timely Action ............................................................ 25 Section 2 Provisions for Sworn Personnel ....................................................................... 26 Article 13 Wages and Compensation for Sworn Personnel .................................................. 26 13.1 Placement .................................................................................................... 26 13.2 Incentives .................................................................................................... 26 13.2.1.Education Incentives ........................................................................ 26 13.2.1.1 Associate’s Degree .............................................................. 26 13.2.1.2 Bachelor’s Degree ............................................................... 26 13.2.2 Certification Incentives ................................................................... 26 13.2.2.1 Intermediate P.O.S.T. Certificate ........................................ 26 13.2.2.2 Advanced P.O.S.T. Certificate ........................................... 26 13.2.3 Eligibility and Written Notification ................................................ 26 13.3 Special Assignments ................................................................................... 26 13.3.1 Motorcycle ...................................................................................... 26 13.3.2 Dog Handler .................................................................................... 26 13.3.3 Field Training Officer ..................................................................... 27 13.3.4 School Liaison ................................................................................ 27 13.3.5 Discontinuing Special Assignments ............................................... 27 13.3.6 Detective Assignment Compensation 27 13.3.7 Special Assignment Compensation 27 13.3.8 FTO Manager 27 Article 14 Holidays for Sworn Personnel ............................................................................. 27 14.1 Holidays Not Worked ................................................................................. 27 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page ix Article Title Page Article 15 Arbitration Procedure for Disciplinary Matters-Sworn Personnel ...................... 28 15.1 Appeal Rights.............................................................................................. 28 15.1.1 Level of Discipline .......................................................................... 28 15.1.2 Written Request for Arbitration ...................................................... 28 15.1.3 Selection of an Arbitrator ................................................................ 28 15.1.4 Payment of Costs ............................................................................ 28 15.1.5 Arbitrator Duty................................................................................ 29 15.1.6 Arbitration Decision........................................................................ 29 15.2 Appeal to the Chief of Police ...................................................................... 29 15.2.1 Written Request to Chief of Police ................................................. 29 15.2.2 Hearing ............................................................................................ 29 15.2.3 Representation................................................................................. 29 15.2.4 Final Decision ................................................................................. 29 Section 3 Provisions for Civilian Personnel ..................................................................... 30 Article 16 Wages and Compensation for Civilian Personnel ............................................... 30 16.1 Special Compensation ................................................................................. 30 16.1.1.Acting Supervisor Compensation .................................................... 30 16.1.2.Temporary Assignment to Higher-level Classification ................... 30 16.1.3.Training Duty Pay ........................................................................... 30 16.2 Incentives .................................................................................................... 30 16.2.1.Education Incentive ......................................................................... 30 16.2.1.1 Associate’s Degree .............................................................. 30 16.2.1.2 Bachelor’s Degree ............................................................... 30 16.2.2 Eligibility and Written Notification ................................................ 30 Article 17 Holidays for Civilian Personnel .......................................................................... 31 17.1 Day of Holiday Observation ....................................................................... 31 17.2 Day of National Mourning or Celebration .................................................. 31 17.3 Holiday Compensation for Employees on Injury, Illness or Paid Family Care Leave ...................................................................................... 31 Article 18 Industrial Injury or Illness for Civilian Personnel ............................................... 31 18.1 Industrial Injury or Illness Leave ................................................................ 31 18.2 Coordination with Workers’ Compensation ............................................... 31 Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page x July 1, 2017 through June 30, 2022 Article Title Page Article 19 Arbitration Procedure for Disciplinary Matters-Civilian Personnel .................... 31 19.1 Appeal Rights.............................................................................................. 31 19.1.1 Level of Discipline .......................................................................... 31 19.1.2 Written Request for Arbitration ...................................................... 31 19.1.3 Selection of an Arbitrator ................................................................ 32 19.1.4 Payment of Costs ............................................................................ 32 19.1.5 Arbitrator Duty................................................................................ 32 19.1.6 Arbitration Decision........................................................................ 32 Section 4 Agreement Modification and Waiver .............................................................. 33 Article 20 Employees Covered ............................................................................................. 33 Article 21 Modification ........................................................................................................ 33 Article 22 Agreement Modification and Waiver .................................................................. 33 22.1 Full and Entire Agreement ........................................................................ 33 22.2 Eligibility for Retroactivity ....................................................................... 33 22.3 Written Modification Required ................................................................. 33 22.4 Waiver ....................................................................................................... 33 Article 23 Disputes ............................................................................................................... 34 Article 24 Signatures ............................................................................................................ 34 Appendix A Sworn and Civilian Classifications ...................................................................... 35 Memorandum of Understanding between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Preamble This Memorandum of Understanding is entered into by the City of South San Francisco, hereafter designated as “City” and the South San Francisco Police Association, hereafter designated as “Association”, as a mutual agreement of those wages, hours, and conditions of employment, that are to be in effect during the period July 1, 2017 through June 30, 2022, for those employees working in classifications represented in Unit C. The City of South San Francisco recognizes the South San Francisco Police Association as the employee organization that has been selected by the employees in the sworn and civilian classifications. Section 1 – General Provisions Article 1. Recognition Sworn and Civilian Police Unit C consists of all employees in classifications listed in Appendix A, as well as, all employees in classifications as may be added to this Unit by the terms of this Agreement. Article 2. Wages and Compensation 2.1 Wages— 2.1.1 Definitions— 2.1.1.1 Base Pay—Base pay is the rate of compensation paid for a specified classification of employment, excluding other payments. 2.1.1.2 Enhanced Pay—Enhanced pay is the rate of compensation that includes base pay and incentive pay such as longevity, bilingual, education and Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 2 July 1, 2017 through June 30, 2022 special assignment pay. Enhanced pay does not include Field Training Officer (FTO) assignment or civilian training duty pay. Each incentive pay will be computed on base pay. The sum of the base pay plus each incentive is the enhanced pay. 2.1.2 Wage Rates— All members of the bargaining unit shall receive across-the-board base pay adjustments in the amounts and with the effective dates as follows:  Year 1 (July 1, 2017-June 30, 2018) effective the first full pay period including July 1, 2017, or the first full pay period following the adoption of the MOU by Council whichever is later: three percent (3%);  Year 2 (July 1, 2018-June 30, 2019) effective the first full pay period of July 2018: three percent (3%);  Year 3 (July 1, 2019-June 30, 2020) effective the first full pay period of July 2019: the unit will receive an adjustment to the 60th percentile or three percent (3%), whichever is greater;  Year 4 (July 1, 2020-June 30, 2021) effective the first full pay period of July 2020: three percent (3%);  Year 5 (July 1, 2021-June 30, 2022) effective the first full pay period of July 2021: three percent (3%). There will be no retroactive across-the-bard base pay adjustments. 2.2 Step Advancement—Employees shall be required to complete the specified training or time criteria in paid continuous regular service at each step of the salary schedule prior to advancing to the next salary step. 2.2.1 Time in Step—Such training or time for each step shall be as noted. 2.2.1.1 Step 2—After one year from date of hire 2.2.1.2 Step 3—After one additional year 2.2.1.3 Step 4—After one additional year 2.2.1.4 Step 5—After one additional year 2.2.2 Promotion—An employee who is promoted from one classification to a higher classification within the Unit shall have his/her rate set at the first step of the new classification or at the rate for the step 5% higher than the rate earned by the employee prior to the promotion, whichever rate is higher. Prior to advancing to the next step of the schedule, the promoted employee will be required to complete the specified time in each step of the new classification, commencing with the date of promotion. 2.3 Bilingual Pay— 2.3.1 Eligible Classifications—All classifications within this unit are eligible to participate in the bilingual program. 2.3.2 Testing and Compensation—An employee who has tested, using the City’s standard bilingual testing procedures and demonstrating to the Department Head’s satisfaction, proficiency in speaking a second language identified in 2.3.5., shall be compensated at a rate 5% higher than the employee’s base hourly rate of pay. Such compensation shall commence the next payperiod after the employee has passed a qualifying examination, as determined by the Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 3 City, demonstrating proficiency in the language. Costs for the first two tests will be paid by the City; costs for subsequent tests will be paid by the employee. 2.3.3 Translating—Employees who have met the criteria and are compensated for bilingual incentive pay must use those skills whenever the need arises. Employees may be asked to assist an individual who is doing business with the City at worksites other than their primary work location. 2.3.4 Language Determination—The languages that are spoken in South San Francisco that are subject to the bilingual incentive pay for purposes of this section will be determined by reviewing the demographic data from the local school district and/or the number of interactions that sworn officers have with people speaking languages other than those identified below. The Chief of Police will determine the significant interactions with people speaking other languages. The Chief of Police and the Union will meet at the request of either party to determine the languages that qualify under this section. 2.3.5 Current Languages in Effect—For the duration of this agreement, the following languages shall qualify for an employee to receive the Bilingual Incentive Pay under this section.  Spanish  Tagalog  American Sign Language 2.4 Longevity Pay—Pay for employees hired prior to July 1, 2012 who have served the City will be granted as follows: 2.4.1 After 15 Years—After the 15th year of service as a full-time regular employee, 1.5% of compensation will be added to the eligible employee’s base hourly rate of pay. 2.4.2 After 20 Years—After the 20th year of service as a full-time regular employee, in addition to above, another 1% of compensation will be added to the eligible employees base hourly rate of pay. Longevity pay is not available for employees hired on or after July 1, 2012. Article 3. Allowances and Reimbursements 3.1 Uniform Allowance—Allowances and reimbursements shall be paid in accordance with PERL (Public Employees’ Retirement Law) and the IRS tax code. 3.1.1 Allowance Conditions—Uniform allowance is subject to the following conditions: 3.1.1.1 Reimbursement/Allowance Distribution—Uniform allowance distribution will be made in 2 equal increments per fiscal year. The distributions will occur on the first payperiods in November and May. With the allowance received, employees shall be responsible for procuring and maintaining their uniforms and equipment as listed in the department’s current General Order and Procedures Manual. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 4 July 1, 2017 through June 30, 2022 3.1.1.1.1 Reimbursement Procedures—Reimbursement will be through the payroll process. 3.1.1.2 New Employees—Uniform allowance will commence the second year of employment with the department. After the first year of employment is completed, the employee will receive the uniform allowance at the next payment period, i.e. November or May. If the year anniversary is after the last payment month, then there will be no reimbursement for that fiscal year. If the anniversary falls after the first payment in November, employees shall receive half of that fiscal year’s allowance. 3.1.2 Allowance Amounts—Each employee may receive an amount per year for the purchase of approved uniform items. The amount of the allowance provided shall be as follows: 3.1.2.1 Sworn—The amount is $1,100 per fiscal year. 3.1.2.2 PST, PEO, and PP/ES Classifications—The amount is $915 per fiscal year. 3.1.2.3 PRS and SPRS Classifications—The amount is $800 per fiscal year. 3.2 Vests—Vests will be provided to all new employees at no cost to the employee. A replacement program has been established for all employees who have vests and includes how and when vests will be replaced, the types of vests to be replaced, and the mandatory wearing of vests. 3.2.1 Wearing Vests—Each employee shall be required to have the approved vest on his/her person or in the ready bag during each duty shift. 3.3 Education Expense Reimbursement Program—An employee who takes a job-related course at an accredited institution of learning shall be eligible for 50% of the costs of tuition, fees and course materials up to $2,000 per fiscal year upon the successful completion of the course and upon the employee achieving a grade of “C” or better, or passing for a pass/fail course. 3.3.1 Qualifying for the Program—In order to qualify for reimbursement, the employee must: 3.3.1.1 Police Captain Review and Department Head Approval—Prior to enrollment, the employee must submit to the Captain for review the course description and a brief explanation regarding why the employee believes the course to be job-related. Prior to enrollment, the employee must receive written approval of the department head. 3.3.1.2 Reimbursement Request—Provided that the department head finds that the course is job-related and approves the employee’s request, the employee shall submit a request for reimbursement to the Captain that includes a copy of the department head’s written approval of the course, a copy of the employee’s course grade, the receipts for all course expenses, and a total amount requested for reimbursement. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 5 Article 4. Overtime Pay 4.1 FLSA Work Period— 4.1.1 Sworn—The standard work period is a 28-day work period. 4.1.2 Non-Sworn—The standard work period is a seven-day work period. Specific work periods for individuals or shifts will be documented and maintained on a list shared between the Human Resources Department and the Union. Nothing in this provision is intended to affect the right of any employee to overtime pursuant to the terms of this MOU. 4.2 Overtime Compensation—Authorized work performed by employees, in excess of their scheduled workday or workweek, shall constitute overtime except as otherwise provided. Employees required to work in excess of their scheduled hours of work shall be compensated for each overtime hour worked at the rate of 1.5 times the employee’s regular hourly rate of pay, as defined by the FLSA. 4.3 Reporting Partial Overtime Hours—Hours should be reported in tenths of hours; for example, 7.5, 4.3, 8.1. To convert from minutes to tenths of an hour, the foll owing table will be used: Minutes Tenths of an Hour 1 - 6 minutes = .1 hour 7 - 12 minutes = .2 hour 13 - 18 minutes = .3 hour 19 - 24 minutes = .4 hour 25 - 30 minutes = .5 hour 31 - 36 minutes = .6 hour 37 - 42 minutes = .7 hour 43 - 48 minutes = .8 hour 49 - 54 minutes = .9 hour 55 - 60 minutes =1.0 hour 4.4 Training Overtime—Employees required to attend training sessions, in excess of their scheduled hours of work, shall be compensated for each hour at 1.5 times the employee’s regular hourly rate of pay, as defined by the FLSA. 4.5 Overtime Pay for Court Appearances—Employees who are required in the course and scope of their official employment to appear in court or to testify over the telephone, other than during their regular tour of duty or shift hours, shall receive overtime pay at the rate of 1.5 times the employee’s regular hourly rate of pay, as defined by the FLSA. An employee shall receive a minimum of 3 hours overtime pay for such court appearances that occur on scheduled work dates (including voluntary overtime shift assignments) and a minimum of 4 hours overtime pay for such court appearances that occur on non-scheduled work dates. An employee shall receive a minimum of one hour overtime pay for DMV telephone testimonies. 4.6 Call-back/in Compensation—Employees who in the course of their official employment are called back to work, other than during their regular tour of duty or Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 6 July 1, 2017 through June 30, 2022 shift, shall receive overtime pay at the rate of 1.5 times the employee’s enhanced hourly rate of pay. 4.6.1 Workday Call-back/in—An employee shall receive a minimum of 3 hours overtime pay for call backs that occur on scheduled work dates (including voluntary overtime shift assignments). 4.6.2 Non-workday Call-back/in—An employee shall receive a minimum of 4 hours overtime pay for such call-backs that occur on non-scheduled work dates. 4.7 Detective On-call Pay—Any Detective designated as “on-call” by her/his supervisor shall receive $300 per week for each week they are on “on-call”. Additionally, such bargaining unit member placed “on-call” shall have use of a city vehicle for the duration of their “on-call” assignment to ensure a prompt response to a call out. 4.8 Compensatory Time—With the supervisor’s approval, employees may receive pay at the appropriate rate for each overtime hour work ed or may accumulate compensatory time in accordance with departmental policies. 4.8.1 Maximum Compensatory Time—All compensated time off may be taken in accordance with departmental policies. Accumulated compensatory time cannot exceed 100 hours 4.8.2 Compensatory Time Cash-out—Employees shall be permitted to receive the cash value of up to 15 hours of compensatory time per calendar year. Article 5. Benefits 5.1 Health Insurance Benefits—Full-time regular employees shall be eligible to receive insurance benefits currently provided by the City through its contracts with insurance carriers or self-insurance programs. 5.2 Medical Insurance— 5.2.1 Medical Insurance Plans—Subject to the terms and conditions of the City’s contracts with medical insurance carriers, eligible employees shall be permitted to select medical insurance coverage for themselves and their eligible dependents from one of the following providers:  Kaiser Permanente  Blue Shield of California. 5.2.2 Payment of Premiums Costs—The City shall pay the premium cost for eligible employees and their dependents to the insurance provider for the plan selected by each employee. 5.2.2.1. Employee HMO Medical Premium Cost—All employees on the City’s medical plans shall contribute an amount equal to 10% of the HMO premium cost based on plan choice and category of coverage (single, two, family). 5.2.2.2. Employee Non-HMO Medical Plan Premium Cost—In addition, employees enrolled in more expensive plans than the HMO Plans pay Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 7 the difference between the HMO rate and the premium rate for their selected plan based on the plan provider and coverage size (single, two, family). 5.2.3 Effective Date of Coverage—The effective date of health insurance shall be the first of the month following the date of hire, provided the employee properly submits a completed enrollment form within 31 days of the eligibility date. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City. Dependent coverage shall terminate on the date prescribed by each health insurance carrier’s contract for discontinuance of dependents no longer eligible for coverage. 5.2.4 Medical Plan Modifications—Should the City determine that there ought to be an amendment in medical plan providers, such as an add, delete, or change, the City will undertake this conversion, making every effort to maintain the same level of service to participants without costing the City additional funds for medical plan premiums. 5.2.5 Federal- or State-mandated Medical Insurance Participation—Should either state or federal statutes mandate that the parties to this MOU participate in a national or state health plan, health care benefits currently provided to employees covered by this MOU will not be diminished nor will the employee’s cost for maintenance of these benefits be increased beyond any provided in this MOU. 5.3 Dental Insurance— 5.3.1 Core Dental Plan—Employees and their dependents shall be provided dental insurance, subject to the terms and conditions of the City’s contract with the provider. 5.3.2 Calendar Year Maximum—The annual maximum benefit is $1,500. 5.3.3 Orthodontia—The lifetime orthodontia coverage is $1,000 for eligible dependents. 5.3.4 Payment of Premium Costs—The City shall pay the premium costs for eligible employees and their dependents to the insurance provider. 5.3.5 Effective Date of Coverage—Coverage is effective on the first day of the month following completion of 6-full-months of employment with the City, provided the employee properly submits a completed enrollment form within 31 days of the eligibility date. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City. 5.3.6 Buy-up Dental Plan—Subject to the terms and conditions of the City’s contract with the provider, employees may participate in an enhanced dental plan by paying the additional coverage costs over the core dental plan. 5.4 Vision Insurance—Subject to the terms of the City’s vision insurance plan, employees and their dependents shall be provided vision insurance. 5.4.1 Available Plan—Employees and their dependents shall be provided vision Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 8 July 1, 2017 through June 30, 2022 insurance, subject to the terms and conditions of the City’s contract with the provider. The plan provided by the City for members of the Unit shall a fford tinted eyeglass lenses. 5.4.2 Payment of Premium Costs—The City shall pay the premium costs for eligible employees and their dependents to the insurance provider. 5.4.3 Effective Date of Coverage—Coverage is effective on the first day of the month following date of hire. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City. 5.5 Discretionary Benefit Option—An employee may elect, once each year, to have the City pay $550 per month in lieu of medical, dental, and vision benefits into the employee’s deferred compensation account. If an employee exceeds the deferred compensation annual maximum contribution limit, any remaining City contributions will be made to the employee’s Medical After Retirement Account (MARA). 5.5.1 Proof of Alternate Insurance—The employee must provide proof of alternate medical insurance and will be held responsible for maintaining his/her own medical insurance benefits through the alternate source. 5.5.2 Exercising the Option—Employees wishing to exercise this option may do so by submitting a completed Discretionary Benefit Option form to the Human Resources Department. Employees may change the discretionary benefit option once each year during the open enrollment period for medical plans, or at another time during the year provided the employee can demonstrate to the City’s satisfaction a bona-fide need. 5.6 Hepatitis “B” Vaccination—The City’s medical plans provide for the Hepatitis “B” Vaccination and employees who desire such vaccination shall obtain the vaccination through these plans. The City will provide at City expense, a hepatitis “B” vaccination to employees who are unable to obtain one under their medical plan (i.e., Discretionary Benefit Option participants) through the City’s occupational health services provider. 5.7 Life/Accidental Death and Dismemberment Insurance 5.7.1 Sworn Personnel— 5.7.1.1 Term Life Value—Subject to the terms and conditions of the City’s contract with the provider, the Term Life Insurance for employees will be provided in the amount of $5,000. 5.7.1.2 AD&D Value—Subject to the terms and conditions of the City’s contract with the provider, Accidental Death and Dismemberment Insurance for employees will be provided in the amount of $5,000. 5.7.2 Civilian Personnel— 5.7.2.1 Term Life Value—Subject to the terms and conditions of the City’s contract with the provider, the Term Life Insurance for employees will be provided in the amount of $50,000. 5.7.2.2 AD&D Value—Subject to the terms and conditions of the City’s contract with the provider, Accidental Death and Dismemberment Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 9 Insurance for employees will be provided in the amount of $50,000. 5.7.3 Payment of Premium Costs—The City shall pay the premium costs for eligible employees to the insurance provider. 5.7.4 Effective Date of Coverage—Coverage is effective on the first day of the month following date of hire. Coverage shall terminate on the date the employee ceases to be an employee of the City. 5.7.5 Supplemental Life Insurance—Employees have the option of purchasing supplemental life insurance based on the terms and conditions of the City’s contract with the insurance provider. 5.8 Disability Insurance Program — 5.8.1 Sworn Disability Insurance— All sworn employees in this unit shall be required to pay for and maintain Long-term Disability Insurance coverage, subject to the terms and conditions of the South San Francisco Police Association’s contract with the California Law Enforcement Association. This contract provides for payment of up to ¾ths of the base salary of an employee who qualifies for such payment under provisions of the Plan. 5.8.1.1 Cost—Since all sworn employees must pay for and maintain their long-term disability insurance, the City will provide to the Police Association on behalf of each sworn officer the long-term disability insurance costs. 5.8.1.2 Eligibility—An employee who is disabled from performing the full scope of the usual and customary duties of the classification as the result of an injury or illness and who has utilized all accrued paid leave and sick leave that the employee is eligible up to the 60- calendar day of disability, may file an application for Long-term Disability Insurance benefits in accordance with the requirements of the South San Francisco Police Association’s Long-term Disability Insurance Policy. 5.8.2 Civilian Disability Insurance—Subject to the terms and conditions of the City’s contract with the provider, only full-time employees shall be provided Short- term Disability (STD) and Long-term Disability (LTD) insurance. If an eligible and covered employee becomes disabled while insured, the provider will pay benefits according to the terms of the group policy after receipt of satisfactory proof of loss. 5.8.2.1 Short-term Disability—After a 20-calendar day waiting period, an eligible employee may receive 66.67% of pre-disability earnings, reduced by any deductible income as determined by the insurance carrier, up to a maximum monthly amount, until LTD benefits begins. 5.8.2.2 Long-term Disability—After a 90-calendar day waiting period, an eligible employee may receive 66.67% of pre-disability earnings, reduced by any deductible income as determined by the insurance carrier, up to a maximum monthly amount. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 10 July 1, 2017 through June 30, 2022 5.8.2.3 Payment of Premium Costs—The City shall pay the premium costs for eligible employees to the insurance providers. 5.8.2.4 Eligibility—An employee who is disabled from performing the full scope of the usual and customary duties of the classification as the result of an injury or illness and who has utilized all accrued paid leave and sick leave that the employee is eligible up to the 20th calendar day of disability, may file an application for Short-term or Long-term Disability Insurance benefits in accordance with the requirements of the City’s Short- or Long-Term Disability Insurance Policy. 5.8.3 Effective Date of Coverage—Coverage is effective the first day of the calendar month following the date of hire. Coverage ends on the date employment terminates. 5.8.4 City Determination—Upon an employee qualifying for Long-term Disability Insurance benefits, the City shall determine one of the following: 5.8.4.1 Permanent and Stationary Status—Whether the employee’s disability from performing the full scope of the usual and customary duties of the employee’s classification is permanent and stationary. 5.8.4.2 Recovery Status—Whether the medical prognosis for the employee’s eventual ability to completely recover to a point of being able to assume the full scope of the usual and customary duties of the employee’s classification is such that there exists a probability of complete recovery within a period of 365 days, or a reasonable extension thereof. 5.8.5 Permanent and Stationary Determination—If the City determines that the employee’s disability from performing the full scope of the usual and customary duties of the employee’s classification is permanent and stationary, then the City may, in accordance with applicable law, retire the employee or otherwise separate the employee from the City’s service or from the employee’s classification. 5.8.6 Temporary Determination—If the City determines that the employee’s disability in performing the full scope of the usual and customary duties of the classification is such that there exists a probability of complete recovery within a period of 365 days, or a reasonable extension thereof, the City may in accordance with applicable law, grant the employee a leave of absence with or without pay for a period appropriate to the time necessary to determine the employee’s ability to completely recover or the City may not grant such leave and separate the employee from the City’s service. 5.8.7 Permanent and Stationary Determination During Leave of Absence—If the City grants an employee a leave of absence without pay for the purpose of providing the employee with the ability to completely recover and the employee’s disability becomes permanent and stationary during the period of such leave, then in accordance with applicable law, the City may retire the employee on a disability retirement or separate the employee from the City’s Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 11 service or from his/her classification at such time as the employee’s condition becomes permanent and stationary. 5.8.8 Accrued Vacation Payment—Upon becoming eligible for Long-term Disability Insurance benefits, and upon being granted a leave of absence without pay for a period appropriate to the time necessary to determine an employee’s ability to completely recover, the City will pay, at the request of the employee, any accrued vacation time for which the employee qualifies. 5.8.9 Insurance Premium Payment—The City will continue to pay insurance premiums on behalf of the disabled employee and eligible dependents, pursuant to the provisions for such payments otherwise provided in this Agreement until the actual date of separation from City employment of the employee. 5.9 Section 125 Flexible Benefit Plan—Subject to the terms and conditions of the City's plan and the governing laws relating to Flexible Benefit Plans, each employee may participate in any or all of the plan's three (3) components. Section 125 benefits are available for employees and their eligible dependents as defined by the U.S. Tax Code. 5.9.1 Premium Contribution—Participants may pay premium contributions for employee and/or dependent coverage under the City's health care coverage plan(s) on a pre-tax basis. 5.9.2 Health Care Reimbursement Account—Effective January 1, 2013, participants may set aside salary of up to $2,500 per year on a pre-tax basis to be used to reimburse their qualified health care expenses not covered by health care coverage plans. 5.9.3 Dependent Care Reimbursement Account—Participants may set aside salary of up to $5,000 per year on a pre-tax basis for reimbursement for the purpose of covering qualified dependent (child, parent, etc.) care expenses. Article 6. Retirement Benefits 6.1 Deferred Compensation Program—All regular employees are eligible to participate, subject to the terms and conditions of the City of South San Francisco’s deferred compensation plan. 6.2 Retirement Plan—Retirement benefits for employees shall be those established by the Public Employees’ Retirement System (PERS). 6.2.1 Sworn Personnel Safety Retirement Formula— 6.2.1.1 3% at Age 50—Classic Members as defined by CalPERS who were hired before April 24, 2010 will be provided a retirement benefit formula of 3% at age 50 with one-year final compensation. 6.2.1.2 3% at Age 55—Classic Members as defined by CalPERS who were hired on or after April 24, 2010 will be provided a retirement benefit formula of 3% at age 55 with 3-year final compensation. 6.2.1.3 2.7% at Age 57—New Members as defined by Public Employees’ Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 12 July 1, 2017 through June 30, 2022 Pension Reform Act (PEPRA) who are hired on or after January 1, 2013 will be provided a retirement benefit formula of 2.7% at age 57 with 3-year final compensation. 6.2.1.4 1959 Survivor Benefit Level 3—Benefit for PERS members not covered by Social Security that provides a monthly allowance for survivors as provided by Government Code 21573. 6.2.2 Civilian Personnel Miscellaneous Retirement Formula— 6.2.2.1 2.7% at Age 55—Classic Members as defined by CalPERS who were hired before April 24, 2010 will be provided a retirement benefit formula of 2.7% at age 55 with one-year final compensation. 6.2.2.2 2% at Age 60—Classic Members as defined by CalPERS who were hired on or after April 24, 2010 will be provided a retirement benefit formula of 2% at age 60 with 3-year final compensation. 6.2.2.3 2% at Age 62—New Members as defined by PEPRA who are hired on or after January 1, 2013 will be provided a retirement benefit formula of 2% at age 62 with 3-year final compensation. 6.2.3 Military Service Credit—Military Service Credit as public service as provided by Government Code 21024. 6.2.4 Sick Leave Service Credit—Sick Leave Service Credit as set forth in Government Code 20965. 6.2.5 Employee’s Contribution to Retirement System—Employee’s Contribution to Retirement System—All employees shall pay the employee contribution to the Public Employees’ Retirement System. The employee contribution for Classic members as designated by CalPERS is 9% for Classic Safety, 8% for Classic Miscellaneous hired before April 24, 2010, and 7% for Classic Miscellaneous hired on or after April 24, 2010. New Members as designated by CalPERS shall pay 50% of the total normal cost rate, in accordance with Government Code 7522.30. Employee contributions will be tax-deferred under IRC Section 414(h)(2). 6.2.6 Police Safety Classic Members PERS Cost-Sharing Contribution— Effective with the implementation of the PERS amendment and as authorized by GC 20516(f), the Association and the City agree to a pension-cost sharing arrangement where all Police Safety Classic members shall pay, in addition to the current 9% employee contribution, an additional amount towards the employers’ PERS contribution as indicated below. The contributions will be tax-deferred under IRC section 414(h).  Year 1 (July 1, 2017-June 30, 2018) effective first full pay period of July 2017: employees will contribute an additional one percent (1.0%) for a total of 10% employee contribution  Year 2 (July 1, 2018-June 30, 2019) effective first full pay period of July 2018: employees will contribute an additional one percent (1.0%) for a total of 11% employee contribution Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 13  Year 3 (July 1, 2019-forward) effective first full pay period of July 2019: employees will contribute an additional one percent (1.0%) for a total of 12% employee contribution. Employee contributions will be credited to each member’s account as normal contributions and will be refundable to members who separate from CalPERS covered employment and elect to withdraw their contributions. 6.3 Unused Accrued Sick Leave—An employee shall receive a sick leave payout for unused accrued sick leave in the following circumstances:  Death; or  Disability Retirement from CalPERS; or  Full service retirement provided that all the following conditions are met:  20 years of consecutive full time City service;  Simultaneous retirement from City service and receipt of a service retirement from CalPERS. Payment shall be made for half of the accumulated unused sick leave hours up to a maximum payable hours of 600 (50% of 1,200 hours). Payment is to be made at the employee’s enhanced hourly rate. 6.4 Retired Employee Health Benefits— 6.4.1 Group Medical Insurance for Qualifying Retirees— An employee who was hired by the City prior to April 24, 2010 may elect to continue his or her City sponsored medical insurance if the employee is enrolled in the City's group medical plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have a total of five (5) years of City service and at least one (1) year of continuous City employment at the time of his or her retirement. The monthly premium that the City will make for retiree medical insurance pursuant to this provision equals the monthly monetary contribution that the City makes for single retiree medical HMO coverage. Retirees will be required to pay any additional costs in order to receive retiree medical benefits. An eligible retiree may also elect to continue dependent coverage provided that the retiree bears the full premium costs for any eligible dependents. 6.4.2 Medical After Retirement Account (MARA)—Employees Hired On or After April 24, 2010 Employer Contribution—The City shall make a contribution equal to one and one-half percent (1.5%) of such an employee’s base salary toward a MARA (VEBA, or similar vehicle such as RHS plan). Mandatory Employee Contributions—All employees shall contribute 1% of base pay each pay period effective pay period ending July 8, 2010 6.4.3 Group Dental Insurance for Qualifying Retirees—An employee may elect to continue his or her City sponsored dental insurance if the employee is enrolled in the City’s group dental plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have been hired by the City prior to April 24, 2010, and have served a total of a total of Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 14 July 1, 2017 through June 30, 2022 five (5) years of City service and at least one (1) year of continuous City employment at the time of his or her retirement. The retiree bears the full premium costs for himself/herself and any eligible dependents and will be completely responsible for these payments and for continuing dental coverage. 6.4.4 Group Vision Insurance for Qualifying Retirees—. An employee may elect to continue his or her City sponsored vision insurance if the employee is enrolled in the City’s group vision plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have been hired by the City prior to April 24, 2010, and have served a total of a total of five (5) years of City service and at least one (1) year of continuous City employment at the time of his or her retirement. The retiree bears the full premium costs for himself/herself and any eligible dependents and will be completely responsible for these payments and for continuing vision coverage. 6.4.5 Surviving Spouse Benefit—The City will allow the spouse of a deceased employee/retiree to purchase medical insurance from a City-provided medical plan at the City’s premium rate provided all of the following conditions are met: the employee/retiree must be enrolled in the health plan prior to death; there is no cost to the City; the provider does not require a City contribution; and the City is held harmless if the coverage is discontinued. 6.4.6 Continued Retiree Health Eligibility —A retiree must continually receive a CalPERS retirement allowance in order to remain eligible to receive retiree medical insurance contributions. Any retiree that un-retires from CalPERS and returns to active service with a CalPERS covered agency, excluding active service with the City of South San Francisco, will permanently forfeit their eligibility for retiree medical benefits pursuant to this provision. A retiree that un-retires from CalPERS and returns to active service with the City of South San Francisco is eligible to resume his/her retiree health benefits upon retiring again from the City after at least one (1) year of continuous service. The City Manager may approve an exception to the one (1) year of continuous service requirement in the event of an unforeseen circumstance that prevents the employee from completing the year of service. 6.5 Retirement Health Savings (RHS) Plan—Police Association member employees may participate in the RHS Plan to the extent permitted under the existing RHS Plan policy. The plan participation rules, are hereby structured through this agreement as follows: 6.5.1 Mandatory Employee Contributions—All employees shall contribute 1% of base pay each pay period effective pay period ending July 8, 2010. Article 7. Holidays 7.1 Authorized Holidays—The City observes the following holidays. 7.1.1 Full-day Holidays—The City shall observe the following full-day holidays. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 15 January 1 New Year’s Day Third Monday in January Martin Luther King, Jr. Day Third Monday in February President’s Day Last Monday in May Memorial Day July 4 Independence Day First Monday in September Labor Day Second Monday in October Columbus Day Observed November 11 Veteran’s Day Fourth Thursday in November Thanksgiving Day Friday following Fourth Thursday in November Day After Thanksgiving December 25 Christmas Day 7.1.2 Half-day Holidays—In addition, the City observes the following half-day holidays. December 24 Christmas Eve Day December 31 New Year’s Eve Day 7.2 Shift Holiday Pay—Employees who are normally required to work on an approved holiday because they work in positions that require scheduled staffing without regard to holidays shall receive 8 hours of holiday pay for a full-day holiday and 4 hours of holiday pay for a half-day holiday. Holiday pay is compensated at the enhanced hourly rate of pay and is paid in addition to hours worked, provided the employee is on paid status the working day before and work day after the holiday. 7.3 Discretionary Holiday—Each regular employee shall be eligible for one 8-hour holiday each calendar year in addition to the holidays observed by the City. An employee who has not used the discretionary holiday prior to the last day of the last payperiod in the calendar year shall forfeit the receipt of compensated time or pay for the holiday that calendar year. There is no payout of discretionary holiday. Article 8. Leaves 8.1 Vacation— 8.1.1 Vacation Leave Accrual—Employees shall be entitled to accrue annual vacation without loss of pay in accordance with the following schedule: Accrual Rate Per Length of Service Biweekly Annually 1st through 4th year, inclusive 4.62 hours 120 hours 5th through 14th year, inclusive 6.15 hours 160 hours 15th through 24th year, inclusive 7.69 hours 200 hours 25th and succeeding years 9.23 hours 240 hours 8.1.2 Vacation Buy-back—Employees who have scheduled a minimum of 2 workweeks of vacation during each calendar year shall be permitted to receive the cash value of up to 48 hours of unused but accrued vacation. Requests for payment of accrued vacation may be processed within 45 days of such scheduled leave. 8.1.3 Maximum Accumulation—Effective July 1, 2012, employees may accumulate up Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 16 July 1, 2017 through June 30, 2022 to two times their annual accrual amount of vacation hours. Once an employee has accumulated two times the annual accrual, no further vacation leave will accrue until the pay period after the vacation balance has been reduced below the two-year cap. 8.1.4 Vacation Compensation—An employee who retires or separates from City employment and who has unused accrued vacation time shall be compensated at the employee’s enhanced hourly rate of pay for all unused accrued vacation. 8.2 Bereavement Leave—An employee may be granted leave of absence without loss of salary or benefits upon the death or for the funeral of a family member as defined below: 8.2.1 Definition of Family Member for Bereavement Leave—For the purpose of bereavement leave, a family member is defined as a spouse, domestic partner registered with the State of California, child, father, mother, brother, sister, grandfather, grandmother, father-in-law, mother-in-law, brother-in-law, sister- in-law, daughter-in-law, and son-in-law. In addition, the Chief of Police may grant bereavement leave to an employee upon the death or for the funeral of some other person, if in the opinion of the Chief of Police, there existed an extraordinarily close familial relationship between the employee and such other person. 8.2.2 Leave Within California—Employees may be granted up to a maximum of 24 hours of bereavement leave per occurrence for the death or for the funeral of a family member residing within California. 8.2.3 Leave Outside California—Employees may be granted up to a maximum of 40 hours of bereavement leave per occurrence for the death or for the funeral of a family member residing outside of California. 8.3 Sick Leave— 8.3.1 Sick Leave Eligibility—Every regular and probationary employee, except those employees who work less than full-time, who is temporarily and/or partially disabled from performing the full scope of the usual and customary duties of his/her classification as the result of an injury or illness, that is not industrially caused, shall be eligible to receive sick leave without loss of salary or benefits, within the limits set forth below. 8.3.2 Amount of Sick Leave—Each employee will accrue 8 hours per month of sick leave. Such leave may be accumulated without limit. 8.3.3 Advancing Sick Leave—Any employee who has an accrued available sick leave of less than 96 hours can be advanced up to a maximum of 88 hours of sick leave after exhaustion of all accrued sick leave. 8.3.4 Sick Leave Definition—Sick leave as used herein, is defined as a period of time during which the employee suffers actual illness or injury that necessitates absence from employment. Sick leave is not a right or privilege to be used at the discretion of the employee. 8.3.5 Sick Leave Request—An employee shall make a written request for paid sick leave for each occurrence of sick leave on such forms and in accordance with Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 17 such policies and procedures established for sick leave requests by the Chief of Police. 8.3.5.1 Approval of Sick Leave Request—The Chief of Police shall review all sick leave requests and, if approved, the request for paid sick leave shall be granted. The Chief of Police shall not unreasonably withhold approval of sick leave requests. 8.3.5.2 Notification—The employee must notify his/her immediate supervisor prior to, or within 2 hours of, the commencement of the daily work period for which sick leave is sought. 8.3.5.3 Verification of Injury or Illness— 8.3.5.3.1 Usual Verification—An employee requesting paid sick leave shall provide reasonable verification of the illness or injury, usually in the form of the employee’s personal statement of injury or illness. 8.3.5.3.2 Doctor’s Verification—The Chief of Police may require a verification prepared and signed by a medical doctor, physician’s assistant or nurse practitioner stating the employee is or was unable to perform his or her regular job duties and confirming that the employee has fully recovered and is able to perform the full scope of the normal and customary duties of the classification. This verification shall be required when an employee is absent due to illness or injury for a period of 39 hours or more. In addition, the Chief of Police may require a medical verification any time the Chief has a reasonable basis to believe that the leave has been abused by an individual employee. Such medical verification requests shall not be unreasonably imposed. 8.3.6 Medical Appointment Leave—Employees shall receive leave with pay for appointments with medical doctors and dentists. Such leave shall be authorized only for the actual time necessary for the appointment. Employees shall be required to submit a personal statement describing the nature and need of such visits. The City reserves the right to confirm or verify and appointment for which such leave is authorized. 8.3.6.1 Medical Appointment Leave Charged to Sick Leave—The first 8 hours per year of medical appointment leave will not be charged to sick leave, all other absences related to medical appointments shall be charged to sick leave. 8.3.7 Sick Leave Management Plan—The City’s Sick Leave Management Policy Administrative Instruction defines abuse of sick leave as the use of sick leave for purposes other than illness or injury. Consistent with this policy, the monitoring, management, maximum use of sick leave, and reporting should conform to a general City standard. Therefore, employees working 8-hour Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 18 July 1, 2017 through June 30, 2022 shifts, who exceed 56 hours or 7 occurrences and employees working 10-hour shifts who exceed 70 hours or 7 occurrences of sick leave per year will be subject to a review of sick leave usage. 8.4 Sick Leave as Family Care Leave (“Kin Care”)—Employees accrue sick leave each year as defined in the sick leave article of this agreement. In recognition of Labor Code 233, effective 1/1/00, employees are permitted to use up to half of their annual sick leave allotment, in any calendar year, for the purpose of obtaining medical consultation, treatment, or for caring of a sick family member as defined below. 8.4.1 Definition of Family Member for Sick Leave as Family Leave Purposes —A family member shall include the employee’s child, parent, spouse or domestic partner registered with the State of California, as defined in Labor Code 233. 8.4.2 Leave Amount—The combined total of hours taken for family care purposes pursuant to Labor Code section 233, including any leave used from the Paid Family Care Leave provision, if eligible, shall not exceed one-half of the employee’s annual allotment of sick leave. 8.5 Concurrent Use of Leave—This leave may run concurrently with any family care leave permitted under federal or state law. 8.6 Notification Procedures—Leave usage forms and notification procedures will continue to be used, provided the City reserves the right to take such action it deems necessary to confirm or verify use of this leave. 8.7 Light-duty Program—The purpose of this light-duty program is to minimize the loss of productive time, while at the same time reintroduce the employee to work to prevent deterioration of skills, facilitate recovery, and reduce income loss. Light-duty assignments will be structured so employees are not placed in a duty status that would aggravate or cause a reoccurrence of injury or illness. Light-duty assignments will not be made unless the employee receives medical clearance from the treating physician to return for light-duty work. If applicable, this program shall be coordinated with appropriate workers’ compensation benefits so that benefits are provided at the level not less than those mandated by state law. 8.7.1 Coverage—This light-duty program will cover any employee who suffers a temporary and partial disability due to an industrial or non-industrial injury or illness. 8.7.1.1 Determination/Required Reports— 8.7.1.1.1 Assignments—Light-duty assignments may be made following evaluation and determination by the Chief of Police. The determination will be based on available medical information, and consultation with the employee or the affected supervisor. Determinations will also be based on the needs of the City and the impact of light duty work on departmental operations. The evaluation and determination of light-duty assignments will be based on the employee’s medical restrictions and upon agreement of the Chief of Police, the employee, and the affected Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 19 supervisor. 8.7.1.1.2 Medical Updates—After the initial report, updated medical reports shall be submitted to the Chief of Police at 2-week intervals, or at other agreed-upon intervals, for as long as the employee is off work. Reports will be required for all industrial or non-industrial injuries or illnesses regardless of whether a light-duty assignment has been made. Reports will be evaluated by the Chief of Police for purposes of continuing or terminating a current light-duty assignment or to determine when to commence a light-duty assignment. 8.7.1.2 Light-duty Assignment, Definitions, and Restrictions—Light-duty assignments shall only be provided to employees with temporary disabilities where it has been medically determined that the employee will be able to return to the essential functions of his/her current job with or without accommodation. Under no circumstances shall the light-duty assignment be considered to be a permanent alternative position for purposes of reasonable accommodation under the American with Disabilities Act. Light-duty assignments:  May consist of reduced work hours, limited work, or any combination thereof.  Will not adversely affect the employee’s enhanced hourly rate of pay.  Will be within the employee’s assigned department; or if no regular work is available, the employee may be assigned work outside of the department, consistent with the employee’s skill and ability.  When feasible, light-duty work will be during the employee’s normal shift and duty hours. However, if it is determined that no useful work will be performed during the normal shift or duty hours, the employee can be assigned light-duty work during the normal business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, or to an alternate shift.  Will be developed based on available specific light-duty assignments on a case-by-case review of the medical restrictions, so as not to aggravate an injury or illness.  Will not be placed in light-duty assignments that, in the normal course of events, will require that the employee provide direct field emergency response. 8.7.1.3 Holidays/Vacations During Light-duty Assignments— 8.7.1.3.1 Holidays Observed—Holidays shall be observed in accordance with the light-duty assignment work hours and workweek. That is, if an employee is assigned to work Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 20 July 1, 2017 through June 30, 2022 hours in a department, division, or operating unit where employees in that work unit take a holiday off, so shall the light-duty employee. If the employee is assigned to work hours in a department, division, or operating unit where employees in that work unit work holidays, so shall the light-duty employee. Compensation for holidays shall be in accordance with this agreement. 8.7.1.3.2 Vacations—Employees assigned to light duty shall take their vacation as normally scheduled. Vacations shall cover the same number of workdays and calendar days as would have been if the employee had remained on full duty. Employees may reschedule their vacation with the approval of the Chief of Police, provided the rescheduling does not result in increased costs or lost time to the City for relief staff to cover the rescheduled vacation. 8.7.2 Return to Full Duty—Employees will be returned to full duty as soon as possible following medical certification that the employee is able to resume the full duties of the classification with or without reasonable accommodation. 8.8 Pregnancy-related Disability Leave—Employees may be granted leave up to the maximum period of time permitted by law for disabilities caused or contributed to by pregnancy, childbirth, or related medical conditions or for reason of the birth of a child or the placement of a child with an employee in connection with adoption. Article 9. Recreational Facilities and Classes 9.1 Admission to Classes—All full-time regular employees shall be entitled to free admission to City recreation facilities and to free enrollment in up to 5 recreational classes during a 12-month period (lab fees or ingredient fees not included). 9.2 Use of Facilities—Employees using City recreation facilities and enrolled in City recreational classes shall engage in such activities on the employee’s non-work time. Employee admission to recreation facilities and recreation classes shall be accomplished in conformance with the rules and regulations established by the Parks and Recreation Department. Article 10. Layoff 10.1 Layoff—Whenever, in the judgment of the City Council, it becomes necessary in the interest of economy, because of lack of need for the position, or employment involved no longer exists, the City Council may abolish any position or employment in the competitive service and layoff, reassign, demote, or transfer an employee holding such position or employment without filing written charges. The appointing Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 21 authority may likewise layoff an employee in the competitive service because of material change in duties or organization, or because of shortage of work funds. 10.2 Seniority—Seniority, for the purpose of layoff, is defined as length of continuous full- time employment within the service of the City, and does not include service in a provisional and temporary status. Seniority shall be retained, but shall not accrue during any period of leave without pay, except as authorized by state or federal law. 10.3 Order of Layoff—When one or more employees working in the same class in a City department are to be laid off (provisional and temporaries therein, having already been terminated), the order of layoff in the affected department shall be probationary employees in reverse order of seniority, then regular employees in reverse order of seniority. Should 2 or more employees have identical City service seniority, the order of layoff will be determined by classification seniority. Whenever 2 or more employees have identical classification seniority, the order of layoff shall be determined by an established departmental seniority policy (badge numbers) or in the absence or dispute thereof, random selections. 10.4 Notice of Layoff—Employees shall be sent written notice, including reasons therefore, by Certified Registered Mail, Return Receipt Requested or be personally served a minimum of 20-working days prior to the effective date of layoff. An employee receiving said notice may respond in writing to the City Manager. The employee’s representative shall receive concurrent notice, and upon request, shall be afforded an opportunity to meet with the City to discuss the circumstances requiring the layoff and any proposed alternatives, that do not include the consideration of the merits, necessity, or organization of any service or activity. The provisions below, must be requested by the employee in writing 15-working days prior to the effective date of layoff. 10.5 Layoff Re-employment/Reinstatement List— 10.5.1 Classification Reinstatement List—Probationary and regular employees who are reclassified and/or demoted as a result of a reduction in force, shall have their names placed on a classification reinstatement list in order of their seniority. Vacant positions within the classification shall first be offered to employees on this list. 10.5.2 Like Classification Reinstatement Opportunities—Employees who are laid off shall have their names placed on a re-employment list of classifications that, in the opinion of the Director of Human Resources, require basically the same qualifications, duties, and responsibilities as those of the classification from which the layoff occurred, in order of seniority. Vacant positions in such classifications shall be offered to the re-employment list who qualify for such vacancies prior to an open or promotional recruitment. 10.5.3 Duration of Re-employment/Reinstatement Lists—No name shall be carried on a reinstatement or re-employment list for a period of longer than 2 years. Refusal to accept the first offer of reinstatement or re-employment within the same classification shall cause the name to be dropped from the list. Individuals not responding to written notification forwarded to their last given Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 22 July 1, 2017 through June 30, 2022 address by certified mail, return receipt requested, of an opening within 10- working days from mailing shall have their names removed from either the reinstatement or re-employment list. Individuals who do not meet current employment standards (i.e., medical, licenses, etc.), shall have their names removed from either the reinstatement or re-employment list. 10.5.4 Probationary Returns—Probationary employees appointed from a reinstatement or re-employment list must serve the remainder of their probationary period in order to attain regular status. Article 11. Disciplinary Actions 11.1 Action by City—The City shall take disciplinary action against a regular employee for misconduct including, but not limited to: chronic absenteeism; incompetence; insubordination; failure to follow work rules; misstatement of fact on an application or other personnel document; falsification of leave, unfitness for duty, and absence without authorized leave. Disciplinary actions may take the form of suspension, pay reduction, demotion, or discharge. 11.2 Chief of Police Action—All disciplinary action taken against an employee must receive the prior approval of the appointing authority except under emergency circumstances that dictate immediate suspension of the employee by the Chief of Police. In such cases, Chief of Police shall immediately report the action taken to the appointing authority who shall review the case and make a determination concerning the appropriateness of the suspension and the further disciplinary action. 11.3 City Manager Approval—All actions resulting in salary reductions shall be subject to review by the appointing authority and the Chief of Police within 30 days following the effective date of the initial action and at regular intervals thereaf ter. Actions resulting in demotions may be reviewed at the sole discretion of the appointing authority. 11.4 Notice of Disciplinary Action—The City shall provide the affected employee with written notice prior to taking disciplinary action, except where circumstances dictate that the City take immediate action to remove the employee from the work place. In such cases, written notice, as set forth below, shall be provided the employee within 2 working days from the date of the action. In all cases, written notice of disciplinary action shall be served on the employee personally or by certified registered mail, with a copy of the notice placed in the employee’s personnel file. 11.4.1 Written Notice—The written notice shall contain the type of disciplinary action, the effective date of the action, the reason or cause for the action, that the employee will be provided copies of all materials upon which the action is based, and that the employee has the right to respond, either orally or in writing, to the authority initially imposing the discipline. As required by law, the department will provide copies of materials relied upon in proposing the discipline at the time discipline is proposed. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 23 11.4.2 Notice Timelines—Except for instances where disciplinary action must be imposed immediately, the notice shall be provided to the employee no later than 10-working days before the disciplinary action is to be effective. Where immediate disciplinary action has been imposed, such action will not be final until the aforementioned notice has been furnished to employee and the employee has been provided up to 10-working days from receipt of the notice an opportunity to respond to the authority initially imposing the discipline. 11.5 Appeal Rights—Once the proposed disciplinary action has been imposed, the affected employee shall have the right to appeal. Appeals of discipline equivalent to a loss of 40 hours of compensation or less, not including a written reprimand, shall be filed directly at the fourth step of the grievance procedure set forth in Rule 14 of the Personnel Rules and Regulations. Appeals of discipline equivalent of a loss of more than 40 hours of compensation shall be filed pursuant to the appropriate Arbitration Procedure for Disciplinary Matters contained within this agreement. Article 12. Grievance Procedure for Non-Disciplinary Matters 12.1 Definition of a Grievance—A grievance is an allegation by an employee or a group of employees that the City has failed to provide a condition of employment that is established by this Agreement, provided that the enjoyment or the condition of employment is not made subject to the discretion of the Chief of Police or the City. This grievance procedure shall not apply to discipline or other matters over which the Personnel Board has jurisdiction pursuant to Title 3 of the Municipal Code, which matters will be handled as provided in the Arbitration articles of this agreement. This grievance procedure for non-disciplinary matters shall be the exclusive means of resolving grievances of employees covered by this Agreement. Only the union or the union’s delegate may pursue a grievance under the procedure contained in this Agreement. 12.2 Stale Grievance—A grievance shall be void unless filed in writing within 45-calendar days from the date upon which the City is alleged to have failed to provide a condition of employment established by this Agreement, or within 45-calendar days from the time an employee might reasonably have been expected to have learned of the alleged failure. 12.3 Informal Discussion with Employee’s Supervisor—Before proceeding to the formal grievance procedure, an employee shall discuss the grievance with the immediate supervisor in an attempt to work out a satisfactory solution. If the employee and immediate supervisor cannot work out a satisfactory solution, the employee may then choose to represent him/herself individually, or may request the assistance of an employee representative, who has been officially authorized by the Union to write and formally present the grievance. 12.4 Formal Written Grievance to Captain—If the employee chooses to formally pursue the grievance, s/he shall present the written grievance to the supervising Captain within Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 24 July 1, 2017 through June 30, 2022 15-calendar days after the date upon which the grieving employee informally discussed the grievance with the immediate supervisor. The written grievance shall specify the Article, Section, and/or Subsection of this Memorandum or Understanding alleged to have been violated by the City and shall specify date, times, persons, remedy requested, and other facts necessary to a clear understanding of the matter being grieved. The Captain shall respond in writing to the grievance within 15- calendar days after receipt of the written grievance. If the grievance is not resolved at this level, the employee shall have 15-calendar days from receipt of the Captain’s answer to file an appeal to the Chief of Police. 12.5 Grievance to the Chief of Police—The Chief of Police or designee shall have 15- calendar days after receipt of the grievance to review and answer the grievance in writing. A meeting between the Chief of Police or designee and the grievant and the grievant’s representative may be scheduled in order to facilitate resolution. 12.6 Informal Review by the City Manager—In the event that the grievance is not resolved by the Chief of Police, the grievant may, within 30-calendar days after receipt of the Chief’s decision, request in writing to the City Manager, that the grievance be heard by the City Manager. 12.7 Arbitration of Grievance—Prior to the selection of an arbitrator and submission of the grievance for hearing by an arbitrator, the City Manager or designee may informally review the grievance and determine whether said grievance may be adjusted to the satisfaction of the employee. The City Manager or designee shall have 15 -calendar days to review and seek adjustment of the grievance. 12.8 Selection of an Arbitrator—The arbitrator shall be selected by mutual agreement between the City Manager or designee and the grievant or the grievant’s representative. If the City Manager or designee and the grievant or the grievant’s representative are unable to agree on the selection of an arbitrator, they shall jointly request the State Mediation and Conciliation Service to submit a list of 7 arbitrators who have demonstrated experience in public sector arbitration. The parties shall then alternatively strike names from the list until only one name remains, and the person shall serve as arbitrator. Lot shall determine the first strike from the list. 12.9 Duty of Arbitrator— 12.9.1 Arbitrator Decision—Except when an agreed statement of facts is submitted by the parties, it shall be the duty of the arbitrator to hear and consider evidence submitted by the parties and thereafter to make written findings of fact and disposition of the grievance, which shall be final and binding upon the parties. The decision of the arbitrator shall be based solely on the interpretation of the appropriate provisions of the Agreement applicable to the grievance, and the arbitrator shall not add to, subtract from, modify, or disregard any of the terms or provisions of the agreement. 12.9.2 Arbitrator Responsibility—The provisions for arbitration are not intended and shall not be construed to empower an arbitrator to change any condition of employment, specifically covered by the Agreement or, in any respect, to revise, modify or alter, any provision contained in the Memorandum of Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 25 Understanding. 12.10 Payment of Costs—Each party to a hearing before an arbitrator shall bear his/her own expenses in connection therewith. Either party shall have the right to a reporter’s transcript of the hearing provided that this cost is born by the requesting party. If the other party elects to utilize a copy of the transcript, the entire costs shall be divided equally. All fees and expenses of the arbitrator shall be borne half by the City and half by the grievant. 12.11 Effect of Failure of Timely Action—Failure of the Union to file an appeal within the required time period at any level shall constitute an abandonment of the grievance. Failure of the City to respond within the time limit at any step shall result in an automatic advancement of the grievance to the next step. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 26 July 1, 2017 through June 30, 2022 Section 2 – Provisions for Sworn Personnel Article 13. Wages and Compensation for Sworn Personnel 13.1 Placement—New employees who have prior police training and/or experience may be compensated at a higher step in the salary schedule for the classification as recommended by the Chief of Police and approved by the City Manager. Such employees shall be required to complete the specified training or time at their initial hire step prior to advancing to the next step of the salary schedule. 13.2 Incentives—Only one of the below listed incentives, either the Education Incentive or the Certificate Incentive, will be received by an employee at any given time. 13.2.1 Education Incentives— 13.2.1.1 Associate’s Degree—An employee who has successfully completed probation and who possesses an associate’s degree from an accredited institution of learning shall be compensated at a rate 5% higher than the rate for which the employee qualifies pursuant to above. 13.2.1.2 Bachelor’s Degree—An employee who has successfully completed probation and who possesses a bachelor’s degree from an accredited institution of learning shall be compensated at a rate 7.5% higher than the rate for which the employee qualifies pursuant to above. 13.2.2 Certification Incentive— 13.2.2.1 Intermediate P.O.S.T. Certificate—An employee who has successfully completed probation and who possesses an Intermediate Police Officer’s Standards and Training certificate shall be compensated at a rate 2.5% higher than the rate for which the employee qualifies pursuant to above. 13.2.2.2 Advanced P.O.S.T. Certificate—An employee who has successfully completed probation and who possesses an Advanced Police Officer’s Standards and Training certificate shall be compensated at a rate 5% higher than the rate for which the employee qualifies pursuant to above. 13.2.3 Eligibility and Written Notification—It is the employee’s responsibility to submit written notification to the department’s Training Manager, upon the date of eligibility, requesting the Education or Certification Incentive. The employee will not be entitled to retroactive pay if the written notice has not been submitted, and/or received as in compliance. 13.3 Special Assignments— 13.3.1 Motorcycle—A Police Officer assigned to Motorcycle duty shall be compensated at the rate 5% higher than the employee’s base hourly rate of pay. No more than 5 officers shall be assigned to Motorcycle duty. 13.3.2 Dog Handler—The City will pay a 5% premium to canine officers to cover all Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 27 time spent working with or caring for the canine. All parties agree that any time spent off duty caring for the dog will not constitute overtime under the MOU, but may be considered for FLSA overtime purposes if the hours worked caring for the canine increases the number of hours worked to more than 171 in a 28 day pay cycle. Any hours over 171 hours in a 28 day cycle which are attributable to dog care will be compensated at the minimum wage. In order to ensure proper canine care, the parties agree that the officers spend no more than 3 overtime hours per 28 day pay cycle for dog care. Rather than requiring the officers to track their hours for purposes of off duty canine care, the City will pay the officers $40 per month as compensation for any FLSA overtime incurred. 13.3.3 Field Training Officer—Personnel assigned to Field Training Officer (FTO) duty shall be compensated at the rate 5% higher than the employee’s base hourly rate of pay. The department will maintain a list of qualified officers who may temporarily fill FTO duty, as needed; and who will be compensated at the appropriate rate of pay when doing this assignment. 13.3.4 School Liaison—A Police Officer assigned to School Liaison duty shall be compensated at the rate 5% higher than the employee’s base hourly rate of pay. No more than 1 officer shall be assigned to School Liaison duty. 13.3.5 Discontinuing Special Assignments—The rate adjustment provided above shall be removed in the event a Police Officer discontinues working special- assignment duty. The Officer’s rate shall be reestablished at that rate for which the Officer qualifies pursuant to above. The reestablished rate shall become effective upon the date the Officer discontinues working special- assignment duty. 13.3.6 Detective Assignment Compensation – All Police Officers assigned to the Criminal Investigation Bureau shall receive an increase to their base hourly rate of pay of 5%. 13.3.7 Special Assignment Compensation – All Police Officers assigned to the Neighborhood Response Team, Bicycle Patrol, or any Task Force shall receive an increase to their base hourly rate of pay of 5%. 13.3.8 FTO Manager – The Sergeant assigned as the supervisor of the FTO program shall receive an increase to their base hourly rate of pay of 2.5%. Article 14. Holidays for Sworn Personnel 14.1 Holidays Not Worked—Employees scheduled to work on a City holiday, but are unable to do so due to a job-related injury, shall receive payment in accordance with this provision as long as they are not receiving compensation from other sources. Employees unable to work a holiday due to illness or injury unrelated to the job shall also be compensated for the holiday pursuant to this provision, provided that the employee submits to the Chief of Police a doctor’s certificate verifying the illness or injury, or files a sick leave certification following department procedures. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 28 July 1, 2017 through June 30, 2022 Article 15. Arbitration Procedure for Disciplinary Matters—Sworn Personnel 15.1 Appeal Rights—A regular, non-probationary sworn police officer subjected to punitive action as defined in the Public Safety Officers Procedural Bill of Rights Act (“POBR”) that results in suspension without pay, demotion, disciplinary transfer, or termination may appeal the final decision of the appointing authority to binding arbitration so long as all the following steps are fully complied with. 15.1.1 Level of Discipline—The discipline imposed consisted of a termination, demotion, suspension of more than 40 hours, or any other type of discipline that results in a loss of pay of more than 40 hours. 15.1.2 Written Request for Arbitration—The employee must submit a written request for arbitration to the Chief of Police, with a copy to the Director of Human Resources which must be received no later than 15 calendar days following the date of the notice of imposition of discipline. If this written request is not received by the Police Chief and the Director of Human Resources within this time frame, the appeal will be waived. 15.1.3 Selection of an Arbitrator—An arbitrator will be selected by the employee and the City by mutual agreement from a list of arbitrators who are current members of the National Academy of Arbitrators, and who have at least 5 years of experience handling arbitrations for local public agencies and law enforcement agencies. If the parties cannot agree on a prospective arbitrator, they shall request a list of no less than 7 arbitrators from the California State Mediation and Conciliation Bureau, each of whom is a current member of the National Academy of Arbitrators, and who has at least 5 years of experience handling arbitrations for local public agencies and law enforcement agencies. The parties will attempt to agree on an arbitrator from any such list obtained. If the parties cannot agree on an arbitrator, they shall alternately strike the name of one arbitrator until one name remains, who will be the arbitrator selected. 15.1.4 Payment of Costs—The employee and the City will split the cost of the arbitrator’s fee equally. In the event that either party wishes to obtain the services of a court reporter, that party will be solely responsible for the reporter’s fees, including the cost of providing the original transcription to the arbitrator. If the arbitrator, as opposed to either party, requires that the proceedings be taken down by a court reporter, the parties will equally split the cost of the reporter’s fee and the cost of the original transcript. Each party will pay for the cost of an additional copy for the use of that party if a copy is desired. If neither party elects to obtain a court reporter and the arbitrator does not require one, the proceedings will be memorialized by tape recording made and retained by the City. The union may defer to the Legal Defense Fund or other entity employed for the purpose of providing legal representation to bargaining unit members for purposes of payment of any Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 29 costs associated with the arbitration. 15.1.5 Arbitrator Duty—The arbitrator will be empowered to hear evidence, review exhibits, hear argument and make findings of fact and conclusions. Based on those findings and conclusions, the arbitration shall make a final and binding determination about the merits of the appeal. The arbitrator is not empowered to make any alterations to the terms and conditions of this MOU, or to the City’s rules, regulations, policies or procedures. The arbitrator is not empowered to make any order or directive that would require any party to commit an illegal act. 15.1.6 Arbitration Decision—The parties agree that any decision rendered by the arbitrator will be final and binding, meaning that it cannot be appealed to any other legal or administrative tribunal, except pursuant to Code of Civil Procedure section 1285 et seq. which allows parties to petition a court to confirm, correct or vacate an arbitration award. 15.2 Appeal to the Chief—A regular, non-probationary sworn police officer subjected to punitive action as defined in the Public Safety Officers Procedural Bill of Rights Act (“POBR”) that results in adverse action other than suspension without pay, demotion, disciplinary transfer, or termination may appeal the punitive action to the Police Chief so long as all the following steps are fully complied with. 15.2.1 Written Request to Chief of Police—The employee must submit a written request for a hearing to the Chief of Police, with a copy to the Director of Human Resources which must be received no later than 15 calendar days following the date of the notice of the punitive action. 15.2.2 Hearing—At the hearing before the Chief of Police, or the person designated by the Chief of Police to hear the matter, the Department will present evidence to the Chief of Police or designee in support of the action, and the employee may present such testimony, documentary evidence and argument as he or she chooses to present in support of the employee’s position. The hearing may be, but is not required to be tape recorded. 15.2.3 Representation—This hearing is not a formal judicial proceeding, and the parties will not be permitted to confront and cross examine witnesses. The employee may be represented by a union representative or counsel at the hearing. 15.2.4 Final Decision—Any decision made by the Chief of Police will be final and not subject to further appeal by the employee or the union. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 30 July 1, 2017 through June 30, 2022 Section 3 – Provisions for Civilian Personnel Article 16. Wages and Compensation for Civilian Personnel 16.1 Special Compensation— 16.1.1 Acting Supervisor Compensation—An employee in a classification below the level of a first-line supervisor who is assigned to perform the duties of a first- line supervisor or above shall receive added compensation for all time served in the acting capacity at the rate of pay for which the employee would qualify, were the employee to be promoted to the acting classification. 16.1.2 Temporary Assignment to Higher-level Classification—An employee in a first- line supervisory or higher classification who is assigned to perform the duti es of a higher classification for a period of 30-calendar days or more shall receive added compensation for all time so served at the rate of pay for which the employee would qualify, were the employee promoted to the higher classification. An employee in a first-line supervisory classification or higher classification who is assigned to perform the duties of a higher classification for a period of time of less than 30-calendar days shall not receive any additional compensation for any of the time spent in the performance of such duties. 16.1.3 Training Duty Pay—Personnel assigned to training duty shall be compensated at the rate of 5% higher than the employee’s base hourly rate of pay. The department will maintain a list of qualified personnel who may temporarily fill training duty, as needed; and who will be compensated at the appropriate rate of pay when doing this assignment. 16.2 Incentive— 16.2.1 Education Incentive—An employee who has successfully completed the probationary period and who has one of the following shall receive additional compensation. 16.2.1.1 Associate’s Degree—An associate’s degree from an accredited institution of learning or who has completed 60 accredited units in education, which are work-related shall be compensated at a rate that is 2.5% higher than the employee’s base hourly rate of pay. 16.2.1.2 Bachelor’s Degree—A bachelor’s degree from an accredited institution of learning, shall be compensated at a rate that is 5% higher than the employee’s base hourly rate of pay. 16.2.2 Eligibility and Written Notification—It is the employee’s responsibility to submit written notification to the department’s Training Manager, upon the date of eligibility, requesting the education incentive. The employee will not be entitled to retroactive pay if the written notice has not been submitted, and received as in compliance, until after the date of eligibility. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 31 Article 17. Holidays for Civilian Personnel 17.1 Day of Holiday Observation—Holidays that fall on a Sunday shall be observed on the following Monday. Holidays falling on a Saturday shall be observ ed on the previous Friday. Half-day holidays shall be observed on the workday immediately previous to the day Christmas Day and New Year’s Day are observed. 17.2 Day of National Mourning or Celebration—In addition, the City may observe any other day of national mourning or celebration, provided that it has been proclaimed by the City Council and provided that the Council directs the closure of City offices for public service. Any such holiday shall be granted only to those employees who are regularly scheduled to work on the day that the Council proclaims such a holiday. 17.3 Holiday Compensation for Employees on Injury, Illness, or Paid Family Care Leave— An employee who is scheduled to work on the day immediately prior to a holiday, on the actual day of a holiday, or the day immediately following a holiday who does not report for duty as scheduled due to personal injury or illness or Paid Family Care Leave shall submit such verification or certification of illness or injury as is satisfactory to the Chief of Police prior to receiving compensation for the holiday. Article 18. Industrial Injury or Illness for Civilian Personnel 18.1 Industrial Injury or Illness Leave—An employee who is absent from work and who is temporarily and/or partially disabled from performing work as the result of an injury or illness that has been determined to be industrially caused, shall be entitled to receive paid leave for all time the employee is normally scheduled to work during a period of 90-calendar days from the commencement of the injury or illness necessitating absence from work. 18.2 Coordination with Workers’ Compensation—An employee on industrial injury or illness leave shall assign to the City all workers’ compensation insurance proceeds received by the employee during the period the employee is getting full compensation from the City for all absent work hours. Article 19. Arbitration Procedure for Disciplinary Matters—Civilian Personnel 19.1 Appeal Rights—A regular, non-probationary non-sworn member may appeal the final disciplinary decision of the appointing authority to binding arbitration so long as all the following steps are fully complied with. 19.1.1 Level of Discipline—The discipline imposed consisted of a termination, demotion, suspension of more than 40 hours, or any other type of discipline that results in a loss of pay of more than 40 hours. 19.1.2 Written Request for Arbitration--The employee must submit a written request for arbitration to the Police Chief, with a copy to the Director of Human Resources which must be received no later than 15 calendar days following Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 32 July 1, 2017 through June 30, 2022 the date of the notice of imposition of discipline. If this written request is not received by the Police Chief and the Director of Human Resources within this time frame, the appeal will be waived. 19.1.3 Selection of an Arbitrator—An arbitrator will be selected by the employee and the City by mutual agreement from a list of arbitrators who are current members of the National Academy of Arbitrators, and who have at least 5 years of experience handling arbitrations for local public agencies and law enforcement agencies. If the parties cannot agree on a prospective arbitrator, they shall request a list of no less than 7 arbitrators from the California State Mediation and Conciliation Bureau, each of whom is a current member of the National Academy of Arbitrators, and who has at least 5 years of experience handling arbitrations for local public agencies and law enforcement agencies. The parties will attempt to agree on an arbitrator from any such list obtained. If the parties cannot agree on an arbitrator, they shall alternately strike the name of one arbitrator until one name remains, who will be the arbitrator selected. 19.1.4 Payment of Costs—The employee and the City will split the cost of the arbitrator’s fee equally. In the event that either party wishes to obtai n the services of a court reporter, that party will be solely responsible for the reporter’s fees, including the cost of providing the original transcription to the arbitrator. If the arbitrator, as opposed to either party, requires that the proceedings be taken down by a court reporter, the parties will equally split the cost of the reporter’s fee and the cost of the original transcript. Each party will pay for the cost of an additional copy for the use of that party if a copy is desired The union may defer to the Legal Defense Fund or other entity employed for the purpose of providing legal representation to bargaining unit members for purposes of payment of any costs associated with the arbitration. 19.1.5 Arbitrator Duty—The arbitrator will be empowered to hear evidence, review exhibits, hear argument and make findings of fact and conclusions. Based on those findings and conclusions, the arbitration shall make a final and binding determination about the merits of the appeal. The arbitrator is not empowered to make any alterations to the terms and conditions of this MOU, or to the City’s rules, regulations, policies or procedures. The arbitrator is not empowered to make any order or directive that would require any party to commit an illegal act. 19.1.6 Arbitrator Decision—The parties agree that any decision rendered by the arbitrator will be final and binding, meaning that it cannot be appealed to any other legal or administrative tribunal, except pursuant to Code of Civil Procedure section 1285 et seq. which allows parties to petition a court to confirm, correct or vacate an arbitration award. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 33 Section 4 – Agreement Modification & Waiver Article 20. Employees Covered The provisions of this agreement apply to all employees represented by Unit C in the City of South San Francisco Police Association. A Unit member must be employed by the City in a position covered by this Agreement at the time settlement is reached, or when a successor Memorandum of Understanding is reached, and that Agreement is ratified, in order to be eligible for any limited retroactivity in salary or benefit increases that the successor Memorandum of Understanding may provide. Article 21. Modification This Memorandum of Understanding shall supersede all existing and prior Memoranda of Understanding between the City and Unit and conflicting personnel rules, regulations, resolutions and ordinances. This Agreement does not modify any provisions of the Personnel Rules and Regulations of the City, except as expressly provided herein. Article 22. Agreement Modification and Waiver 22.1 Full and Entire Agreement—This Memorandum of Understanding sets forth the full and entire agreement of the parties regarding the matters set forth herein, and any other prior or existing understanding and agreements over these matters between the parties, whether formal or informal, are hereby superseded in their entirety. In the event that the provisions of this Agreement are found to be in conflict with a City rule, regulation or resolution, the provisions of this Agreement shall prevail over such conflicting rule, regulation, or resolution. 22.2 Eligibility for Retroactivity—A unit member must be employed by the City in a position covered by this Agreement at the time settlement is reached on a successor Agreement and that Agreement is ratified in order to be eligible for any limited retroactivity in salary or benefit increases that the successor Agreement may provide. 22.3 Written Modification Required—No agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall in any manner be binding upon the parties hereto unless made and executed in writing by all parties hereto and approved by the City Council. 22.4 Waiver—The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco Page 34 July 1, 2017 through June 30, 2022 Article 23. Disputes Any dispute over an interpretation of this Agreement shall be processed in accordance with the procedures set forth in the Grievance Procedure in this Agreement. Article 24. Signatures In witness thereof, the parties hereto have executed this Agreement in the City of South San Francisco on this__________ day of_________________, 2017. For the Association: For the City: John Noble, Chief Negotiator LaTanya Bellow, Chief Negotiator William Schwartz Ron Carlino, Captain Annette Lapuyade Anthony Pinell Memorandum of Understanding Between the South San Francisco Police Association and the City of South San Francisco July 1, 2017 through June 30, 2022 Page 35 Appendix A Sworn and Civilian Classifications Sworn Classifications  Police Recruit  Police Officer  Police Corporal  Police Sergeant Civilian Classifications  Parking Enforcement Officer  Police Property and Evidence Specialist  Police Records Specialist  Police Service Technician  Senior Police Records Specialist  Supervising Police Records Specialist  Crime Analyst (New, effective 7/1/2015) Published by Human Resources Department City of South San Francisco Street Address: Mailing Address: City Hall 400 Grand Avenue, 1st Floor P. O. Box 711 South San Francisco CA 94080 South San Francisco CA 94083 Web Site 650/877-8522 Tel www.ssf.net 650/829-6699 Job Line 650/829-6698 Fax JOB TITLE JOB CODE EFFECTIVE DATE UNIT PAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 CRIME ANALYST C210 30-JUN-2017 PO NONSWORN Hourly Rate 39.38 41.34 43.41 45.59 47.85 CRIME ANALYST C210 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 3150.40 3307.20 3472.80 3647.20 3828.00 CRIME ANALYST C210 30-JUN-2017 PO NONSWORN Monthly 6825.87 7165.60 7524.40 7902.27 8294.00 CRIME ANALYST C210 30-JUN-2017 PO NONSWORN PARKING ENFORCEMENT OFFICER C175 30-JUN-2017 PO NONSWORN Hourly Rate 23.43 24.61 25.84 27.14 28.49 PARKING ENFORCEMENT OFFICER C175 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 1874.40 1968.80 2067.20 2171.20 2279.20 PARKING ENFORCEMENT OFFICER C175 30-JUN-2017 PO NONSWORN Monthly 4061.20 4265.73 4478.93 4704.27 4938.27 PARKING ENFORCEMENT OFFICER C175 30-JUN-2017 PO NONSWORN POLICE CORPORAL C100 30-JUN-2017 PO SWORN Hourly Rate 53.52 54.85 56.24 57.64 POLICE CORPORAL C100 30-JUN-2017 PO SWORN Bi-Weekly Rate 4281.60 4388.00 4499.20 4611.20 POLICE CORPORAL C100 30-JUN-2017 PO SWORN Monthly 9276.80 9507.33 9748.27 9990.93 POLICE CORPORAL C100 30-JUN-2017 PO SWORN POLICE MEDIA TECHNICIAN C220 30-JUN-2017 PO NONSWORN Hourly Rate 27.84 29.23 30.69 32.24 33.85 POLICE MEDIA TECHNICIAN C220 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 2227.20 2338.40 2455.20 2579.20 2708.00 POLICE MEDIA TECHNICIAN C220 30-JUN-2017 PO NONSWORN Monthly 4825.60 5066.53 5319.60 5588.27 5867.33 POLICE MEDIA TECHNICIAN C220 30-JUN-2017 PO NONSWORN Monthly 4825.60 5066.53 5319.60 5588.27 5867.33 POLICE OFFICER C115 30-JUN-2017 PO SWORN Hourly Rate 39.97 42.78 45.75 48.97 52.40 POLICE OFFICER C115 30-JUN-2017 PO SWORN Bi-Weekly Rate 3197.60 3422.40 3660.00 3917.60 4192.00 POLICE OFFICER C115 30-JUN-2017 PO SWORN Monthly 6928.13 7415.20 7930.00 8488.13 9082.67 POLICE OFFICER C115 30-JUN-2017 PO SWORN POLICE PROPERTY/ EVIDENCE SPECIALIST C110 30-JUN-2017 PO NONSWORN Hourly Rate 27.21 28.56 29.99 31.49 33.05 POLICE PROPERTY/ EVIDENCE SPECIALIST C110 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 2176.80 2284.80 2399.20 2519.20 2644.00 POLICE PROPERTY/ EVIDENCE SPECIALIST C110 30-JUN-2017 PO NONSWORN Monthly 4716.40 4950.40 5198.27 5458.27 5728.67 POLICE PROPERTY/ EVIDENCE SPECIALIST C110 30-JUN-2017 PO NONSWORN POLICE RECORDS SPECIALIST C105 30-JUN-2017 PO NONSWORN Hourly Rate 25.13 26.40 27.71 29.09 30.54 POLICE RECORDS SPECIALIST C105 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 2010.40 2112.00 2216.80 2327.20 2443.20 POLICE RECORDS SPECIALIST C105 30-JUN-2017 PO NONSWORN Monthly 4355.87 4576.00 4803.07 5042.27 5293.60 POLICE RECORDS SPECIALIST C105 30-JUN-2017 PO NONSWORN POLICE RECORDS SPECIALIST, SENIOR C180 30-JUN-2017 PO NONSWORN Hourly Rate 26.47 27.79 29.18 30.63 32.17 POLICE RECORDS SPECIALIST, SENIOR C180 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 2117.60 2223.20 2334.40 2450.40 2573.60 POLICE RECORDS SPECIALIST, SENIOR C180 30-JUN-2017 PO NONSWORN Monthly 4588.13 4816.93 5057.87 5309.20 5576.13 POLICE RECORDS SPECIALIST, SENIOR C180 30-JUN-2017 PO NONSWORN POLICE RECORDS SPECIALIST, SUPERVISINGC200 30-JUN-2017 PO NONSWORN Hourly Rate 28.91 30.35 31.87 33.45 35.12 POLICE RECORDS SPECIALIST, SUPERVISINGC200 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 2312.80 2428.00 2549.60 2676.00 2809.60 POLICE RECORDS SPECIALIST, SUPERVISINGC200 30-JUN-2017 PO NONSWORN Monthly 5011.07 5260.67 5524.13 5798.00 6087.47 POLICE RECORDS SPECIALIST, SUPERVISINGC200 30-JUN-2017 PO NONSWORN POLICE RECRUIT C190 30-JUN-2017 PO NONSWORN Hourly Rate 39.19 POLICE RECRUIT C190 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 3135.20 POLICE RECRUIT C190 30-JUN-2017 PO NONSWORN Monthly 6792.93 POLICE RECRUIT C190 30-JUN-2017 PO NONSWORN POLICE SERGEANT C165 30-JUN-2017 PO SWORN Hourly Rate 57.43 58.89 60.35 61.85 63.40 POLICE SERGEANT C165 30-JUN-2017 PO SWORN Bi-Weekly Rate 4594.40 4711.20 4828.00 4948.00 5072.00 POLICE SERGEANT C165 30-JUN-2017 PO SWORN Monthly 9954.53 10207.60 10460.67 10720.67 10989.33 POLICE SERGEANT C165 30-JUN-2017 PO SWORN POLICE SERVICE TECHNICIAN C125 30-JUN-2017 PO NONSWORN Hourly Rate 25.85 27.15 28.51 29.94 31.44 POLICE SERVICE TECHNICIAN C125 30-JUN-2017 PO NONSWORN Bi-Weekly Rate 2068.00 2172.00 2280.80 2395.20 2515.20 POLICE SERVICE TECHNICIAN C125 30-JUN-2017 PO NONSWORN Monthly 4480.67 4706.00 4941.73 5189.60 5449.60 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-609 Agenda Date:6/27/2017 Version:1 Item #:11. Report regarding a resolution approving the Memorandum of Understanding for the International Union of Operating Engineers,Local 39 Unit,dated July 1,2017 through June 30,2020.(LaTanya Bellow,Human Resources Director) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the Memorandum of Understanding for the International Union of Operating Engineers,Local 39 Unit,dated July 1,2017 through June 30, 2020. BACKGROUND/DISCUSSION This Memorandum of Understanding (MOU)was negotiated from January to June 2017,within the parameters authorized by the City Council,and has been ratified by the unit’s membership on June 14,2017.Attached is a summary of the substantive terms of the MOU. FUNDING The MOU provides for across-the-board salary adjustments that total nine percent over a three-year contract. Specifically,adjustments are three percent of base pay effective the pay period including July 1,2017,three percent effective the pay period including July 1,2018,and three percent effective the pay period including July 1,2019.The budget presented for Fiscal Year 2017-2018 and Fiscal Year 2018-2019 reflect these adjustments.Staff anticipates that salary savings due to vacancies should provide budgetary relief in Fiscal Year (FY)2017-18 for the across-the-board salary adjustments effective July 1,2017.However,Finance staff will present any budget adjustments for the Council’s consideration at the end of the Fiscal Year should that prove otherwise.The across-the-board increase effective July 1,2017 has been reflected in the FY 2017-18 proposed budget presented to the Council on June 14, 2017. CONCLUSION It is recommended that the City Council approve the MOU for the International Union of Operating Engineers, Local 39 unit dated July 1, 2017 through June 30, 2020. Attachment: Local 39 Summary of Changes City of South San Francisco Printed on 6/23/2017Page 1 of 1 powered by Legistar™ City of South San Francisco International Union of Operating Engineers, Local 39 Summary of Substantive MOU Changes June 27, 2017 1. Contract term of three (3) years: July 1, 2017 – June 30, 2020. 2. Across-the-board salary adjustments of 3% effective the pay period including July 1, 2017; 3% effective the pay period including July 1, 2018; and 3% effective the pay period including July 1, 2019. 3. Modify retirement language to reflect changes resulting from the Public Employees’ Pension Reform Act (PEPRA) and PERS regulations implementing PEPRA. 4. Allow for employees to their $550 Discretionary Benefit Option if they waive insurance for medical, dental, and vision into a Medical After Retirement Account (MARA). 5. Increase the maximum cap on accumulating compensatory time off from 72 hours to 80 hours. 6. Change the dates for submissions for Vacation Buy Back program and outlining eligibility requirements for participating in the program. 7. Create an automatic progression for Environmental Compliance Inspector I/II, Plant Mechanic I/II, and Plant Electrician I/II after specific qualifications are met. 8. Establish the maximum amount for reimbursement for protective footwear to $275. 9. Delete one step in the Grievance Procedure. 10. Extend the Limited Term Duration Position Pilot Program for the term of the contract. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-610 Agenda Date:6/27/2017 Version:1 Item #:11a. Resolution approving the Memorandum of Understanding for the International Union of Operating Engineers Unit, Local 39 Unit, dated July 1, 2017 through June 30, 2020. WHEREAS,staff recommends approval of the Memorandum of Understanding (MOU),attached herewith as Exhibit A,and the salary schedule,attached as Exhibit B,for the International Union of Operating Engineers (IUOE), dated July 1, 2017 through June 30, 2020; and WHEREAS,the MOU was prepared by the Human Resources Department,has been approved as to form by the City Attorney, and incorporates the agreed upon terms and conditions of employment for the IUOE. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the MOU for the IUOE,dated July 1,2017 through June 30,2020,attached as Exhibit A. BE IT FURTHER RESOLVED that the City Council hereby approves the salary schedule dated July 1,2017 through June 30, 2020, attached as Exhibit B. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager,or his designee,to execute the MOU on behalf of the City,and to take all actions necessary or appropriate to carry out and implement the intent of this Resolution. ***** City of South San Francisco Printed on 7/3/2017Page 1 of 1 powered by Legistar™ The City of South San Francisco Memorandum of Understanding Between the International Union of Operating Engineers, Local 39 and the City of South San Francisco July 1, 2017 through June 30, 2020 City of South San Francisco International Union of Operating Engineers, Local 39 Amended Memorandum of Understanding Table of Contents July 1, 2017 through June 30, 2020 Article Title Page Preamble 1. Recognition .............................................................................................................. 1 2. Union Security ......................................................................................................... 1 2.1 Agency Shop .................................................................................................. 1 2.1.1 New Employees ................................................................................... 1 2.1.1.1 Union Dues ........................................................................... 1 2.1.1.2 Agency Fee ........................................................................... 1 2.1.1.3 Charitable Contribution ........................................................ 1 2.1.2 Notification of New Employees .......................................................... 2 2.1.3 Changing Deductions .......................................................................... 2 2.1.4 Deductions During Absences .............................................................. 2 2.1.5 Failing to Follow this Article .............................................................. 2 2.1.5.1 City Notification .................................................................... 2 2.1.5.2 City Obligation ...................................................................... 2 2.1.5.3 Re-notifying Employee .......................................................... 2 2.1.5.4 Involuntary Deductions .......................................................... 2 2.1.6 Invalidated Fees ................................................................................... 2 2.1.7 Hold Harmless ..................................................................................... 2 2.1.8 Deduction Forms ................................................................................. 3 2.2 Communication with Employees ................................................................... 3 2.3 Advance Notice.............................................................................................. 3 2.4 Copies of Memorandum of Understanding ................................................... 3 3. Management Rights ................................................................................................. 3 4. No Discrimination .................................................................................................... 3 5. Union Stewards and Official Representatives ......................................................... 4 5.1 Union Stewards .............................................................................................. 4 5.2 Permission to Leave Workstations ................................................................ 4 5.3 Abuse of this Article ...................................................................................... 4 5.4 Representation for Disciplinary Action ......................................................... 4 5.5 Union Representatives ................................................................................... 4 5.6 Access to Personnel Files .............................................................................. 4 6. Salaries and Other Compensation ............................................................................ 5 6.1 Definitions ..................................................................................................... 5 6.1.1 Base Pay ............................................................................................. 5 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Amended Memorandum of Understanding Page ii July 1, 2017 through June 30, 2020 Article Title Page 6.1.2 Enhanced Pay ..................................................................................... 5 6.2 Wage Rates .................................................................................................... 5 6.3 Classification and Compensation Study ........................................................ 5 6.3.1 2014 Compensation Adjustments ...................................................... 5 6.3.2 2015 Compensation Study ................................................................. 5 6.3.3 Benchmarked Classifications ............................................................. 5 6.4 Apprentice Wage Rates ................................................................................. 6 6.5 Premium Pay for Grade Certification ............................................................ 6 6.5.1 Mechanical and Electrical Classifications ........................................... 6 6.6 Longevity Pay Plan for Employees Hired prior to July 1, 2012 .................... 6 6.6.1 Fifteen Years of Service ...................................................................... 6 6.6.2 Twenty Years of Service ..................................................................... 6 6.7 Shift Differential ............................................................................................ 6 6.8 Like Work for Like Pay (Temporary Upgrading) .......................................... 6 6.9 Temporary Assignment to Higher-level Position .......................................... 6 6.10 Salary Plan Administration, Advancement within Salary Rates.................... 6 6.11 Revisions to Salary Schedule ......................................................................... 6 6.11.1 Salary Plan Administration and Salary Step After Promotion ........ 6 6.11.2 Salary Plan Administration and Salary Step After Demotion ......... 6 6.12 Salary Plan and Payperiods ............................................................................ 7 6.13 Certification Reimbursement ......................................................................... 7 6.13.1 Mandatory Certification .................................................................. 7 6.13.2 Voluntary Certification ................................................................... 7 6.14 Contracting work ............................................................................................ 7 6.15 Committee Review.......................................................................................... 7 6.16 Uniforms ......................................................................................................... 7 6.17 One-time Off-Salary-Schedule Lump Sum Payment ...................................... 7 7. Health and Welfare Plans ......................................................................................... 8 7.1 Medical Insurance .......................................................................................... 8 7.1.1 Available Plans .................................................................................... 8 7.1.2 Employee HMO Medical Premium Cost Share .................................. 8 7.1.3 Non-HMO Medical Plan Premium Cost ............................................. 8 7.1.4 Effective Date of Coverage ................................................................. 8 7.2 Dental Insurance ............................................................................................ 9 7.2.1 Core Dental Plan ................................................................................. 9 7.2.2 Calendar Year Maximum .................................................................... 9 7.2.3 Orthodontia ......................................................................................... 9 7.2.4 Payment of Premium Costs ................................................................. 9 7.2.5 Effective Date of Coverage ................................................................. 9 7.2.6 Buy-Up Dental Plan ............................................................................ 9 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017through June 30,2020 Page iii Article Title Page 7.3 Vision Insurance ............................................................................................ 9 7.3.1 Available Plan ..................................................................................... 9 7.3.2 Payment of Premium Costs ................................................................. 9 7.3.3 Effective Date of Coverage ................................................................. 9 7.4 Discretionary Benefit Option ......................................................................... 9 7.4.1 Proof of Alternate Insurance ............................................................... 9 7.4.2 Exercising the Option .......................................................................... 9 7.5 Life Insurance and Accidental Death and Dismemberment Insurance .......... 10 7.5.1 Term Life Value .................................................................................. 10 7.5.2 AD&D Value ....................................................................................... 10 7.5.3 Payment of Premium Costs ................................................................. 10 7.5.4 Effective Date of Coverage ................................................................. 10 7.5.5 Supplemental Life Insurance ............................................................... 10 7.6 Disability Insurance Program......................................................................... 10 7.6.1 Short-term Disability ........................................................................... 10 7.6.2 Long-term Disability ........................................................................... 10 7.6.3 Payment of Premium Costs ................................................................. 10 7.6.4 Effective Date of Coverage ................................................................. 10 7.7 Education Expense Reimbursement Program................................................ 10 7.7.1 Continuing Education Expenses ......................................................... 11 7.8 Section 125 Plan ............................................................................................ 11 7.8.1 Group Insurance Premium Plan .......................................................... 11 7.8.2 Health Care Reimbursement ............................................................... 11 7.8.3 Dependent Care Reimbursement ......................................................... 11 7.9 Section 457 Deferred Compensation Plan ..................................................... 11 7.10 Deceased Employee/Retiree Benefits ............................................................ 11 7.11 Retired Employee Benefits ............................................................................ 11 7.11.1 Group Medical Insurance for Qualifying Retirees ........................... 11 7.11.2 Alternate Retiree Medical Plan (“GASB”) ...................................... 12 7.11.3 Group Dental Insurance for Qualifying Retirees .............................. 12 7.11.4 Group Vision Insurance for Qualifying Retirees .............................. 12 7.12 Retirement Plans ............................................................................................ 12 7.12.1 Employee Contributions to the Retirement System ......................... 12 7.12.2 Sick Leave Service Credit ................................................................ 13 7.12.3 Optional Provisions Added .............................................................. 13 7.13 Retirement Health Savings Plan .................................................................... 13 8. Hours of Work and Overtime .................................................................................. 13 8.1 Definitions ..................................................................................................... 13 8.1.1 Continuous Operations ........................................................................ 13 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Amended Memorandum of Understanding Page iv July 1, 2017 through June 30, 2020 Article Title Page 8.1.2 Non-continuous Operations................................................................. 13 8.2 Workday ......................................................................................................... 13 8.2.1 Eight-hour Schedule ............................................................................ 13 8.2.2 Nine-hour Schedule ............................................................................. 13 8.2.3 Paid Lunch Break ................................................................................ 13 8.2.3.1 Unscheduled Overtime ........................................................... 13 8.2.4 Twelve-hour Schedule ......................................................................... 13 8.3 Rest Periods ................................................................................................... 14 8.4 FLSA Work Periods....................................................................................... 14 8.4.1 Standard FLSA Work Period .............................................................. 14 8.4.2 Continuous Operations FLSA Work Period ........................................ 14 8.4.2.1. Day Shift Operations .......................................................... 14 8.4.2.2. Night Shift Operations ........................................................ 14 8.5 Workweek Schedules ..................................................................................... 14 8.5.1 Non-continuous Operations Eight-hour Schedule ............................... 14 8.5.2 Non-continuous Operations 9/80 Schedule ......................................... 14 8.5.3 Continuous Operations Twelve-hour Schedule ................................... 14 8.6 Work Schedule ............................................................................................... 14 8.7 Changes in Work Hours/Schedules ............................................................... 14 8.8 Overtime ........................................................................................................ 15 8.9 Scheduled Overtime ....................................................................................... 15 8.10 Compensatory Time ....................................................................................... 15 8.10.1 Maximum Compensatory Time ...................................................... 15 8.10.2 Compensatory Time Accrual .......................................................... 15 8.10.3 Payoff of Compensatory Time ........................................................ 15 8.11 Call Back Compensation ............................................................................... 15 8.11.1 Workday Call-back ......................................................................... 15 8.11.2 Non-workday Call-back .................................................................. 15 9. Holidays ................................................................................................................... 15 9.1 Observed Holidays ......................................................................................... 15 9.2 Half-day Holidays .......................................................................................... 16 9.3 Discretionary Holiday .................................................................................... 16 9.4 “E” Time in Lieu of Holiday Pay ................................................................... 16 9.5 Work Performed on a Holiday ....................................................................... 16 9.6 Holiday Pay for Non-continuous Operations ................................................. 16 9.7 Shift Holiday Pay for Continuous Operations ............................................... 16 9.8 Absent on Holidays ........................................................................................ 16 9.9 Actual Holiday Staffing ................................................................................. 17 9.10 Holidays on a Weekend ................................................................................. 17 9.11 Holiday Start Time ......................................................................................... 17 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017through June 30,2020 Page v Article Title Page 10. Vacation Leave ........................................................................................................ 17 10.1 Vacation Leave .............................................................................................. 17 10.2 Vacation Accumulation ................................................................................. 17 10.2.1 Through Pay Period Ending July 4, 2013 ....................................... 17 10.2.2 Effective July 5, 2013 ..................................................................... 17 10.2.3 Vacation Cap Appeal ...................................................................... 17 10.3 Scheduling ..................................................................................................... 17 10.4 Vacation Cash-Out ......................................................................................... 17 10.5 Pay Upon Separation from City Service 17 11. Other Leaves ............................................................................................................ 18 11.1 Sick Leave ...................................................................................................... 18 11.1.1 Determination .................................................................................... 18 11.1.2 Amount of Sick Leave ....................................................................... 18 11.1.3 Sick Leave Request ............................................................................ 18 11.1.4 Approval of Sick Leave Request ....................................................... 18 11.1.4.1 Notification ......................................................................... 18 11.1.4.2 Verification of Injury or Illness .......................................... 18 11.1.4.2.1 Usual Verification ............................................. 18 11.1.4.2.2 Doctor’s Verification ........................................ 18 11.2 Payment of Unused Accumulated Sick Leave Accrued ................................ 19 11.3 Sick Leave Management Policy ..................................................................... 19 11.4 Industrial Injury or Illness Leave ................................................................... 19 11.5 Disability Insurance Program......................................................................... 19 11.5.1 Application for Benefits..................................................................... 20 11.5.2 City Determination ............................................................................ 20 11.5.2.1 Determination of Employee Disability .............................. 20 11.5.2.2 Medical Prognosis ............................................................. 20 11.5.2.3 Permanent and Stationary Determination .......................... 20 11.5.2.4 Temporary Determination ................................................. 20 11.5.2.5 Permanent and Stationary Determination During Leave of Absence .............................................................. 20 11.5.2.6 Accrued Vacation Payment ............................................... 20 11.5.2.7 Insurance Premium Payment ............................................. 20 11.6 Light-duty Program ........................................................................................ 21 11.6.1 Coverage ........................................................................................... 21 11.6.2 Determination Required Reports ...................................................... 21 11.6.2.1 Assignments ...................................................................... 21 11.6.2.2 Medical Updates ................................................................ 21 11.6.3 Light-duty Assignment, Definitions and Restrictions ...................... 21 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Amended Memorandum of Understanding Page vi July 1, 2017 through June 30, 2020 Article Title Page 11.6.4 Holidays/Vacations During Light-duty Assignments ....................... 22 11.6.4.1 Holidays Observed ............................................................ 22 11.6.4.2 Vacations ........................................................................... 22 11.6.5 Return to Full Duty .......................................................................... 22 11.7 Sick Leave As Family Care ........................................................................... 22 11.7.1 Definition of Family Member for Sick Leave as Family Leave Purposes ........................................................................................... 22 11.7.2 Leave Amount .................................................................................. 22 11.7.3 Concurrent Use of Leave .................................................................. 22 11.7.4 Notification Procedures .................................................................... 22 11.8 Bereavement Leave ........................................................................................ 23 11.8.1 Within California ............................................................................. 23 11.8.2 Outside of California ........................................................................ 23 11.8.3 Definition of Immediate Family for Bereavement Leave Purposes ........................................................................................... 23 11.9 Leave of Absence ........................................................................................... 23 11.9.1 Expiration of Leave of Absence ..................................................... 23 11.9.2 Failing to Return from Leave .......................................................... 23 11.10 Pregnancy-related Disability Leave ............................................................... 23 11.10.1 Temporary Transfer ........................................................................ 23 11.10.2 Physical Examination ..................................................................... 23 11.10.3 Leave Utilization............................................................................. 23 11.10.4 Returning from Leave ..................................................................... 23 11.11 Paternity Leave .............................................................................................. 24 11.12 Military Leave ................................................................................................ 24 11.13 Jury Duty ........................................................................................................ 24 12. Automatic Progression ............................................................................................. 25 12.1 Plant Operators .............................................................................................. 25 12.1.1 Treatment Plant Operator I to II ......................................................... 25 12.1.2 Certification a Condition of Continued Employment ........................ 25 12.1.2.1 Grade II Operators .............................................................. 25 12.1.2.2 Grade III Operators ............................................................. 25 12.1.2.3 Maintenance of Required Certification ............................... 25 12.1.2.4 New Plant Operators Hired After 1/1/03 ............................ 25 12.2 Mechanic and Electrical Staff ........................................................................ 25 12.3 Environmental Compliance ........................................................................... 26 13. Apprenticeship ......................................................................................................... 26 14. Personnel Practices .................................................................................................. 26 14.1 Probationary Periods ...................................................................................... 26 14.1.1 Duration ............................................................................................. 26 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017through June 30,2020 Page vii Article Title Page 14.1.2 Rejection ............................................................................................ 26 14.1.3 Promotional Probation ....................................................................... 26 14.1.4 Probation after Transfer ..................................................................... 26 14.1.5 Probation after Return from Layoff ................................................... 26 14.2 Transfer .......................................................................................................... 27 14.3 Promotion ...................................................................................................... 27 14.4 Employment Lists .......................................................................................... 27 14.5 Removal of Names from Employment Lists ................................................. 27 14.6 Time Off for Examinations ............................................................................ 28 14.7 Resignation and Reinstatement .................................................................... 28 14.7.1 Resignation ........................................................................................ 28 14.7.2 Reinstatement .................................................................................... 28 15. Reduction-in-Force, Layoffs, and Re-employment .................................................. 28 15.1 Council Determination ................................................................................... 28 15.2 Seniority ......................................................................................................... 28 15.3 Order of Layoff .............................................................................................. 28 15.4 Identical City Service Seniority ..................................................................... 28 15.5 Layoff Notification ........................................................................................ 28 15.6 Reassignment in Lieu of Layoff ..................................................................... 29 15.6.1 Vacant Positions in City .................................................................... 29 15.6.2 Former Classification ......................................................................... 29 15.6.3 Displacement ..................................................................................... 29 15.6.4 Step Classification ............................................................................. 29 15.6.5 Employee Requests ............................................................................ 29 15.7 Layoffs ........................................................................................................... 29 15.7.1 Exercising Rights ................................................................................ 29 15.7.2 Accrued Leaves ................................................................................... 29 15.8 Layoff Re-employment and Reinstatement Lists ........................................... 29 15.8.1 Reduction in Force Reclassification or Demotion .............................. 29 15.8.2 Reduction in Force Re-employment List ............................................ 29 15.8.3 Duration and Removal from Reinstatement or Re-employment Lists ..................................................................................................... 29 15.8.4 Probationary Rehires ........................................................................... 29 16. Recreational Facilities and Classes .......................................................................... 30 16.1 Admission to Classes ..................................................................................... 30 16.2 Use of Facilities ............................................................................................. 30 17. Safety ....................................................................................................................... 30 17.1 Observance of Safety Rules and Regulations ................................................ 30 17.2 Safety Program............................................................................................... 30 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Amended Memorandum of Understanding Page viii July 1, 2017 through June 30, 2020 Article Title Page 17.3 Safety Equipment ........................................................................................... 30 17.4 Safety Shoes 30 18. Discipline ................................................................................................................. 31 18.1 Action by City ................................................................................................ 31 18.2 Notice of Disciplinary Action ........................................................................ 31 18.2.1 Notice ................................................................................................. 31 18.2.2 Appeal Rights .................................................................................... 31 18.2.3 Probationary Discharge ...................................................................... 31 19. Grievance Procedure ................................................................................................ 32 19.1 Definition of Grievance ................................................................................. 32 19.2 Time for Filing ............................................................................................... 32 19.3 Informal Discussion with Employee’s Supervisor – Step 1 .......................... 32 19.4 Formal Written Grievance – Step 2 ............................................................... 32 19.5 Grievance to Department Head – Step 3 ....................................................... 32 19.6 Waiver of Supervisory Review ...................................................................... 32 19.7 Informal Review by City Manager – Step 4 .................................................. 32 19.8 Arbitration of Grievance – Step 5 .................................................................. 33 19.9 Selection of Arbitrator ................................................................................... 33 19.10 Duty of Arbitrator .......................................................................................... 33 19.11 Power of the Arbitrator .................................................................................. 33 19.12 Payment of Costs ........................................................................................... 33 19.13 Effect of Failure of Timely Action ................................................................ 33 20. Past Practices and Existing Memoranda of Understanding ..................................... 33 20.1 Working Conditions....................................................................................... 33 20.2 Prior Agreements ........................................................................................... 33 20.3 Changes .......................................................................................................... 34 21. Employees Covered ................................................................................................. 34 22. Severability .............................................................................................................. 34 23. Term of the Memorandum of Understanding .......................................................... 34 24. Signatures ................................................................................................................. 35 Appendix A Operating Engineers, Local 39 Classifications ................................... 36 Appendix B Certification Premiums ........................................................................ 37 Appendix C Stand-by Pay and Flexible Work Schedules for Non-shift Employees ................................................................................................................ 38 Appendix D Limited Term Employees Pilot Program ............................................. 39 Memorandum of Understanding Between the City of South San Francisco and the International Union of Operating Engineers, Stationary Engineers Local 39, AFL-CIO Preamble This Memorandum of Understanding is entered into by the City of South San Francisco, hereafter designated as “City” and the International Union of Operating Engineers, Stationary Engineers Local 39, AFL-CIO, hereafter designated as “Union” as a mutual agreement for those wages, hours, and conditions of employment in effect during the period of July 1, 2017 through June 30, 2020 Article 1. Recognition International Union of Operating Engineers, Stationary Engineers Local 39, AFL-CIO is recognized as the majority representative, as provided in City’s Resolution 135-79 adopted 12/4/79, for all full-time regular employees in the classifications assigned to Unit D as identified in Appendix A of this Agreement. Article 2. Union Security 2.1 Agency Shop—A probationary or permanent employee who is employed in a classification covered by this Agreement shall, as a condition of employment, be governed by the following agency shop provision: 2.1.1 New Employees—Probationary or permanent employees hired into a classification covered by this Agreement, shall authorize, within 30-calendar days from the date of hire, one of the following payroll deductions: 2.1.1.1 Union dues. 2.1.1.2 Agency fee equal to 94% of the union dues. 2.1.1.3 Charitable contribution to equal agency fee. The charity shall be one of the two mutually agreed upon below listed charities that meet IRS 501(c)(3) taxation exemption requirements:  United Way of the Bay Area.  Combined Health Agencies (CHA). City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 2 July 1, 2017 through June 30, 2020 2.1.2 Notification of New Employees—The City agrees to make a good faith effort to advise the Union within 10 business days of a new hire. 2.1.3 Changing Deductions—An employee who opts for union dues shall not be permitted to change or terminate such deduction. At any time with proper authorization, an employee who opts for an agency fee deduction shall be permitted to change to union dues but is not permitted to change to a charity. An employee who opts for a charity shall be permitted to change to an agency fee or union dues deduction. 2.1.4 Deductions During Absences—No employee covered by this provision shall be required to pay any dues, fees, or charitable contributions during an unpaid leave of 30 days’ duration or longer if the employee is on a leave due to the exhaustion of all paid leaves for which the employee is eligible. 2.1.5 Failing to Follow this Article—The following steps shall be followed in order to enforce this provision for employees who fail to comply with the requirements of this article. 2.1.5.1 City Notification—The Union shall notify the City in writing of the name of the employee who has failed to comply. This letter will make a demand upon the City to enforce this provision to collect amounts due commencing with the receipt date of the Union letter, but not for any amounts covering the time preceding the Union demand letter. 2.1.5.2 City Obligation—Within 5 business days of receiving notification from the Union, the City shall in writing, advise the employee of the requirements of this article and that the employee has 5-business days in which to comply. 2.1.5.3 Re-notifying Employee—If the employee does not respond in writing after 5-business days of the notification, the City must again notify the employee in writing that if the employee does not voluntarily comply with this article the agency fee will be automatically deducted from the employee’s paycheck. 2.1.5.4 Involuntary Deductions—If, within 5-business days the employee does not comply, the involuntary deduction of the agency fee shall commence retroactive to the receipt date of the Union demand letter. 2.1.6 Invalidated Fees—If this article is held to be invalid under state or federal law, then all of this article shall be null and void and subject to re-negotiation. The Severability article is this Agreement shall govern all other provisions of this article. 2.1.7 Hold Harmless—The Union agrees to indemnify and hold harmless the City and all officials, employees, and agents acting on its behalf, from any and all claims, actions, damages, costs of expenses including all attorney fees and costs of the defense in actions against the City, its officials, employees, or agents arising out of the City’s compliance with this article. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 3 2.1.8 Deduction Forms—Sign-up forms for union dues and agency fees shall be provided by the Union and approved by the City. 2.2 Communication with Employees—The Union shall be provided reasonable space on bulletin boards at each work site for posting notices concerning official union business. All such notices must receive prior approval from the department or division head before posting. 2.3 Advance Notice—Except as provided below, the Union shall be given reasonable advance written notice, if affected, of any ordinance, resolution, rule, or regulation proposed to be adopted by the City directly relating to matters within the scope of representation. The Union shall be given the opportunity to meet and consult with appropriate management representatives prior to the adoption. Proper advance notice shall consist of written notice to the designated business agent. If public safety, public welfare, or an emergency arises that requires any of the above actions to be taken by the City without notice to the Union, the City may take the action while concurrently giving notice that affords the Union a reasonable time in which to meet with management representatives. 2.4 Copies of Memorandum of Understanding—The City shall post the Agreement on the City’s web site. Article 3. Management Rights To ensure that the City is able to carry out its constitutional and statutory functions and responsibilities, nothing contained herein shall be construed to require the City to meet and confer on matters that are solely a function of management. This is including but not limited to the right to direct the work force; to select and determine the number and types of employees required; to determine the content of job classifications; to hire, transfer, promote, suspend, discipline, and discharge employees; to assign work to employees in accordance with the requirements determined by the City; to establish and change work schedules and assignments; to layoff employees for lack of work; to expand or diminish services; to subcontract any work or operations; to determine and change methods of operations; to determine and change work locations, the processes, and the materials to be employed; and to take all necessary actions to perform its functions in emergencies. Article 4. No Discrimination There shall be no discrimination because of legitimate union activities as defined by Meyers- Milias-Brown Act, against any employee by the Union, by the City, or by anyone employed by the City. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 4 July 1, 2017 through June 30, 2020 Article 5. Union Stewards and Official Representatives 5.1. Union Stewards—The Union shall be entitled to a reasonable number of stewards who shall restrict their activities to the processing of grievances and shall be allowed a reasonable amount of time for this purpose. The Union shall notify the Personnel officer in writing of the names of the stewards. 5.2. Permission to Leave Workstations—Stewards shall obtain permission from their supervisor before leaving their workstations to assist a grievant and shall report back to their supervisor before returning to their workstations. This provision shall not be used to prevent the Stewards from performing their duties or obligations set forth in this article, provided however, that the use of time for this purpose shall be reasonable and shall not interfere with the requirements of the City’s services, as determined by the City. 5.3. Abuse of this Article—In the event the City determines that Stewards are abusing the provisions of this article, the Union agrees to meet with the City, immediately, to investigate the City’s complaint and to ensure full compliance by Stewards with the provisions of this subsection. 5.4. Representation for Disciplinary Action—Whenever an employee is required to meet with a supervisor or management official and the employee reasonably anticipates that such meeting will involve questioning leading to disciplinary action, the employee shall be entitled to have a steward and/or Union representative present upon request. In the event the employee desires the presence of a Union representative, the City will contact the representative and arrange a mutually acceptable time and day to hold the meeting. Except in instances where immediate disciplinary action is necessary, once scheduled, the City shall consider reasonable requests to move the meeting date forward by up to 5- working days for the convenience of the Union representative. 5.5. Union Representatives—The Union shall provide the City with a written list of not more than 2 individuals who are their authorized representatives and any changes thereto. An authorized representative of the Union shall be allowed to visit the work location for the purpose of ascertaining whether this Agreement is being observed. This right shall be exercised reasonably. An authorized representative of the Union shall report to the department and/or division head before proceeding to the work location. The representative shall not interfere with the normal conduct of work. Activities, such as the soliciting membership, collecting dues, holding membership meetings, campaigning for office, conducting elections, and distributing literature are strictly prohibited during working hours without prior approval of the appointing authority. 5.6. Access to Personnel Files—An employee or, on presentation of written authorization from the employee, the employee’s representative, shall have access to the employee’s personnel file upon request, in accordance with applicable law. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 5 Article 6. Salaries and Other Compensation 6.1 Definitions— 6.1.1 Base Pay—Base pay is the rate of compensation paid for a specified classification of employment, excluding any other payments. 6.1.2 Enhanced Pay—Enhanced pay is the rate of compensation that includes base pay and incentive pay such as longevity, education, and special assignment pay. Enhanced pay does not include acting pay or other temporary assignment pay. Each incentive pay will be computed on base pay. The sum of the base pay plus each incentive is the enhanced rate of pay. 6.1.3 Wage Rates—All members of the bargaining unit shall receive across-the-board base pay adjustments in the amounts and with the effective dates as follows:  Year 1 (July 1, 2017-June 30, 2018) effective the first full pay period including July 1, 2017, or the first full pay period following the adoption of the MOU by Council: three percent (3%); whichever is later;  Year 2 (July 1, 2018-June 30, 2019) effective the first full pay period of July 2018: three percent (3%);  Year 3 (July 1, 2019-June 30, 2020) effective the first full pay period of July 2019: three percent (3%). There will be no retroactive across-the-board base pay adjustments 6.2 Apprentice Wage Rates— Apprentice Plant Operators and Apprentice Plant Mechanics shall be paid no less than the following percentages of the top step (Step 5) of the current journey level (Plant Operator II or Plant Mechanic 11) base rate of pay. 1st 12-month period..... 65% 6th 6-month period. .. . 85% 3rd 6-month period....... 70% 7th 6-month period... . 90% 4th 6-month period....... 75% 8th 6-month period.... 95% 5th 6-month period....... 80% 9th 6-month period.... Thereafter, at Step 5 of the Plant Operator II or Plant Mechanic II base rate of pay depending upon whether the Apprentice has turned out as a Plant Operator or Plant Mechanic. 6.3 Premium Pay for Grade Certification—Employees who possess valid certificates shall be compensated at higher rates pursuant to Appendix B. These Certification Premiums are effective upon adoption of this contract extension by all parties. 6.4 Longevity Pay Plan for Employees Hired Prior to July 1, 2012—Permanent full-time employees hired prior to July 1, 2012 shall be eligible for longevity pay in accordance with the following schedule: 6.6.1 Fifteen Years of Service—After 15-full years of regular service, 1.5% will be added to the employee’s base rate of pay. 6.6.2 Twenty Years of Service—After 20-full years of regular service, in addition to above, another 1.0% will be added to the employee’s base rate of pay. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 6 July 1, 2017 through June 30, 2020 Longevity pay is not available for employees hired on or after July 1, 2012. 6.7 Shift Differential—Employees assigned to work the night shift (6:00 p.m. to 6:00 a.m.) shall receive an additional 6% of base pay for all hours worked during these periods. Shift differential compensation is not paid to employees during approved leaves (i.e., sick, vacation, injury, paid family care, family medical leave, etc.). 6.8 Like-Work for Like-Pay (Temporary Upgrading)—An employee assigned by the City to the duties of a first-line supervisor or above shall be paid the salary of the position commencing with the first day of the assignment. First-line supervisory employees and above, assigned to higher classification duties shall not be paid the salary of the higher classification unless the employee serves in that capacity for 30-consecutive calendar days or more. If this occurs, the employee shall receive the pay of the higher classification commencing with the first day of the 30-day service in the higher classification. 6.9 Temporary Assignment to Higher-level Classification—Except for first-line supervisory classifications and above that are governed by the provisions of Like Work for Like Pay as outlined above, an employee who is assigned and performs the duties of a higher classification for a period of 3 or more hours, shall receive additional compensation for each hour so assigned at the rate of pay for which the employee would qualify had the employee been promoted to the higher-level classification. 6.10 Salary Plan Administration and Advancement Within Salary Rates—Employees appointed at the first step of the salary range shall be eligible for advancement to the second step of the specific salary range 6 months after original appointment, provided that the employee’s performance merits the increase. Advancement to the remaining steps may be made after 1 year of satisfactory service at each successive salary step, provided that the employee’s performance merits the increase. 6.11 Revisions to the Salary Schedule—Changes in an employee’s salary because of promotion or demotion may set a revised salary date for that employee. Whenever the salary schedule for a classification is revised, each incumbent in a position to which the revised schedule applies, shall be paid at the same step in the revised rates as the step at which the employee was paid in the previous rate. 6.11.1 Salary Plan Administration and Salary Step After Promotion—When employees are promoted, they shall receive not less than the equivalent of a one- step, 5% salary increase. 6.11.2 Salary Plan Administration and Salary Step After Demotion—When an employee has a voluntary or involuntary demotion, the employee’s compensation shall be adjusted to the salary for the classification to which the employee is demoted. Unless otherwise provided, the appointing authority shall determine the specific rate of pay. However, an employee demoted as a result of an abolished position shall be placed at the step in the lower classification that most closely approximates, but does not exceed, the employee’s salary in the higher classification. If an employee takes a voluntary demotion to a classification City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 7 previously held from a classification within the same series, the employee shall be placed at a step commensurate with length of service in both classifications. If the classifications are not within the same series, the employee shall be placed at the same step in the lower classification the employee last held. The service time at such step shall be the same as the service time held previously at such step. 6.12 Salary Plan and Payperiods—Employees shall be paid biweekly, unless mutually agreed to by the City and the Union. 6.13 Certification Reimbursement— 6.13.1 Mandatory Certification—The City will reimburse employees for all fees associated with the successful completion of any certifications that are required as a condition of employment. 6.13.2 Voluntary Certification—The City will reimburse employees for all reasonable fees associated with the maintenance of elective professional certifications deemed to be pertinent to the employee’s classification by plant management. 6.14 Contracting Work—At such times that the regular workload may preclude the use of existing staff to undertake special or emergency maintenance projects, Management will consult with Unit members prior to the contracting out of Unit work. Plant employees have been and will continue to be offered overtime opportunities as they arise. Management is responsible for monitoring the backlog of work to ensure that staff resources are not overburdened. 6.15 Committee Review—Provide for a small labor management committee to review compensation agencies and comparison data each year prior to survey being conducted. 6.16 Uniforms—. Except for employees who are New Members as defined by PEPRA, the monetary value for the purchase of uniforms and maintenance through the City-contracted uniform company is reportable to CalPERS as special compensation. This excludes items that are for personal health and safety such as protective garments and safety shoes. 6.17 Bilingual Incentive Pay –– 6.17.1 Classifications Eligible for Bilingual Incentive Pay –––Positions eligible for bilingual incentive pay must be those that have regular contact with the public. Those classifications that are eligible for bilingual incentive pay are identified below and include any title changes that may occur during the life of this agreement.  Environmental Compliance 6.17.2 Current Languages in Effect– To be eligible to participate in this program, employee’s must speak a second language used by a significant proportion of the South San Francisco population. For the duration of this agreement, the following languages shall qualify for an employee to receive the Bilingual Incentive Pay under this section.  Spanish  Tagalog  Mandarin  Cantonese  American Sign Language City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 8 July 1, 2017 through June 30, 2020 6.17.3 Testing and Compensation–– An employee who has tested, using the City’s standard bilingual testing procedures and demonstrating to the department head’s satisfaction, proficiency in speaking a second language, shall be compensated at a rate 2.5% higher than the employee’s base hourly rate of pay. Such compensation shall commence the next payperiod after the employee has passed a qualifying examination, as determined by the City, demonstrating proficiency in the language. 6.17.4 Translating– Employees who have met the criteria and are compensated for bilingual incentive pay must use those skills whenever the need arises. Employees may be asked to assist an individual who is doing business with the City at worksites other than their primary work location. Article 7. Health and Welfare Plans All full-time regular employees shall be eligible to receive insurance benefits, subject to the terms and conditions of the City’s contracts with health insurance providers, as follows: 7.1 Medical Insurance— 7.1.1 Available Plans—Eligible employees shall be permitted to select medical insurance coverage for themselves and their eligible dependents from one of the available medical plans the City has with the carriers, subject to the terms and conditions of the City’s contract with the providers:  Kaiser Permanente  Blue Shield of California. 7.1.2 Employee HMO Medical Premium Cost Share—Effective July 1, 2015, employees shall contribute 5% of the Kaiser Permanente HMO premium cost based on category of coverage (single, two, family). The City shall cap the medical premium cost sharing for July 1, 2015 through June 30, 2016 as follows: Employee HMO Premium Cost Share Single Two Family $30.00 $58.00 $83.00 7.1.3 Non-HMO Medical Plan Premium Cost—In addition, employees who opt for a more expensive plan than the HMO plans pay the difference between the HMO rate and the premium rate for their selected plan based on provider and coverage size (single, two, family). 7.1.4 Effective Date of Coverage—The effective date of medical insurance shall be the first of the month following the date of hire, provided the employee properly submits a completed enrollment form within 31 days of the eligibility date. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City, and dependent coverage shall terminate on the date prescribed by each medical insurance provider’s contract. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 9 7.2 Dental Insurance— 7.2.1 Core Dental Plan—Eligible employees and their dependents shall be provided dental insurance, subject to the terms and conditions of the City’s contract with the provider. 7.2.2 Calendar Year Maximum—The maximum annual benefit is $1,500. 7.2.3 Orthodontia—The lifetime orthodontia coverage is $1,000 for eligible dependents. 7.2.4 Payment of Premium Costs—The City shall pay the premium costs for eligible employees and their dependents to the insurance provider for the basic plan per 7.2.2 and 7.2.3. 7.2.5 Effective Date of Coverage—Coverage is effective on the first day of the month following completion of 6-full-months of employment with the City, provided the employee properly submits a completed enrollment form within 31 days of the eligibility date. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City, and dependent coverage shall terminate on the date prescribed by the provider’s contract. 7.2.6 Buy-Up Dental Plan—Subject to the terms and conditions of the City’s contract with the provider, employees may participate in an enhanced dental plan by paying the additional coverage costs over the core dental plan. 7.3 Vision Insurance— 7.3.1 Available Plan—Eligible employees and their dependents shall be provided vision insurance with tints coverage, subject to the terms and conditions of the City’s contract with the provider. 7.3.2 Payment of Premium Costs—The City shall pay the premium costs for eligible employees and their dependents to the insurance provider. 7.3.3 Effective Date of Coverage—Coverage is effective on the first day of the month following date of hire. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City. 7.4 Discretionary Benefit Option— An employee may elect to receive $550 per month in deferred compensation monies in lieu of medical, dental, and vision benefits through the City. If an employee exceeds the deferred compensation annual maximum contribution limit, any remaining City contributions will be made to the employee’s Medical After Retirement Account (MARA). 7.4.1 Proof of Alternate Insurance—The employee must provide proof of alternate medical insurance and will be held responsible for maintaining own medical insurance benefits through the alternate source. 7.4.2 Exercising the Option—Employees wishing to exercise this option may do so by submitting a completed Discretionary Benefit Option form to the Human Resources City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 10 July 1, 2017 through June 30, 2020 Department. Employees may change the discretionary benefit option once each year during the open enrollment period for medical plans, or at another time during the year provided the employee has a qualifying event and submits requisite paperwork within 30 days of the qualifying event. 7.5 Life Insurance and Accidental Death and Dismemberment Insurance— 7.5.1 Term Life Value—Subject to the terms and conditions of the City’s contract with the provider, the Term Life Insurance for employees has a face value of $50,000. 7.5.2 AD&D Value—Subject to the terms and conditions of the City’s contract with the provider, Accidental Death and Dismemberment Insurance available for employees has a face value of $50,000. 7.5.3 Payment of Premium Costs—The City shall pay the premium costs for eligible employees to the insurance provider. 7.5.4 Effective Date of Coverage—Coverage is effective on the first day of the month following date of hire. Coverage shall terminate on the date the employee ceases to be an employee of the City. 7.5.5 Supplemental Life Insurance—Subject to the terms and conditions of the City’s contract with the provider, employees may purchase supplemental life insurance at their own cost through the City’s life insurance plan. 7.6 Disability Insurance Program—Subject to the terms and conditions of the City’s contract with the provider, full-time employees shall be provided Short-term Disability (STD) and Long-term Disability (LTD) insurance. If an eligible and covered employee becomes disabled while insured, the provider will pay benefits according to the terms of the group policy after receipt of satisfactory proof of loss. 7.6.1 Short-term Disability—After a 20-day waiting period, an eligible employee may receive 66-2/3% of pre-disability earnings, reduced by any deductible income as determined by the insurance carrier, up to a maximum monthly amount, until LTD benefits begins. 7.6.2 Long-term Disability—After a 90-day waiting period, an eligible employee may receive 66-2/3% of pre-disability earnings, reduced by any deductible income as determined by the insurance carrier, up to a maximum monthly amount. 7.6.3 Payment of Premium Costs—The City shall pay the premium costs for medical, dental, vision, and life insurance for eligible employees to the insurance providers. 7.6.4 Effective Date of Coverage—Coverage is effective the first day of the calendar month following the date of hire. Coverage ends on the date employment terminates. 7.7 Education Expense Reimbursement Program—All employees are eligible to participate in this program. With approval by the department head, an employee who takes a course at an accredited educational institution shall be eligible to receive reimbursement of 50%, for the costs of tuition, fees, and course materials, not to exceed $2,000 per fiscal year. 7.7.1 Continuing Education Expenses—The City will provide such training and continued education as is necessary to meet the certification renewal requirements City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 11 for all job-related employee certifications. Such expenses shall be paid by the City or reimbursed to the employee, who has provided appropriate acceptable documentation. 7.8 Section 125 Plan—Based on the terms and conditions of the City’s plan, each employee may participate in the IRS-defined section 125 plan. 7.8.1 Group Insurance Premium Plan: This program allows employees to pay their portion of insurance premiums with pre-tax dollars. 7.8.2 Health Care Reimbursement—This program is available for out-of-pocket unreimbursed health care expenses as allowed under the Plan. The current annual plan maximum is $2,500. 7.8.3 Dependent Care Reimbursement—This program is available for out-of-pocket unreimbursed dependent care expenses as allowed under the Plan. The current annual plan maximum is $5,000. 7.9 Section 457 Deferred Compensation Plan—Employees are eligible, subject to the terms and conditions thereof, to participate in the Deferred Compensation Plans available to City employees. 7.10 Deceased Employee/Retiree Benefits—The City will allow the spouse of a deceased employee/retiree and existing covered dependents to continue to purchase health insurance from a City-provided medical, dental, or vision plan at the City’s premium rate, provided:  There is no cost to the City.  The health provider does not require a City contribution.  The City is held harmless if the coverage is discontinued. 7.11 Retired Employee Benefits—. 7.11.1 Group Medical Insurance for Qualifying Retirees—An employee who was hired prior to the adoption of an alternate retiree medical plan by all City bargaining units similar to the plan described in Section 7.11.2 may elect to continue his or her City sponsored medical insurance if the employee is enrolled in the City's group medical plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have five years of continuous City employment at the time of his or her retirement. The monthly premium that the City will make for retiree medical insurance pursuant to this provision equals the monthly monetary contribution that the City makes for single retiree medical HMO coverage. Retirees will be required to pay any additional costs in order to receive retiree medical benefits. An eligible retiree may also elect to continue dependent coverage provided that the retiree bears the full premium costs for any eligible dependents. Former part-time employees eligible for this benefit will receive a pro-rated retiree medical contribution based on the average budgeted hours of their former position during their final two years of City service. A retiree must continually receive a CalPERS retirement allowance in order to remain eligible to receive retiree medical insurance contributions. Any City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 12 July 1, 2017 through June 30, 2020 retiree that unretires from CalPERS and returns to active service with a CalPERS covered agency will permanently forfeit their eligibility for retiree medical benefits pursuant to this provision. 7.11.2 Alternate Retiree Medical Plan (“GASB Language”)—An employee who was hired after the adoption of an alternate retiree medical plan by all City bargaining units will not be eligible to participate in the Retiree Medical Insurance program described in 7.11.1. Instead, the City will contribute one and one-half percent (1.5%) of such an employee’s base salary toward a Medical after Retirement Savings Account (e.g. VEBA or similar City-sponsored plan). 7.11.3 Group Dental Insurance for Qualifying Retirees—An employee may elect to continue his or her City sponsored dental insurance if the employee is enrolled in the City's group dental plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have five years of continuous City employment at the time of his or her retirement. The retiree bears the full premium costs for himself/herself and any eligible dependents and will be completely responsible for these payments and for continuing dental coverage. 7.11.4 Group Vision Insurance for Qualifying Retirees—An employee may elect to continue his or her City sponsored vision insurance if the employee is enrolled in the City's group vision plan and retires concurrently with CalPERS and the City. In order to be eligible for this benefit, the employee must have five years of continuous City employment at the time of his or her retirement. The retiree bears the full premium costs for himself/herself and any eligible dependents and will be completely responsible for these payments and for continuing vision coverage. 7.12 Retirement Plans—. The benefit contract in effect between the City and the Public Employees' Retirement System (PERS) on behalf of eligible employees of this Unit shall be continued during the term of this Agreement. Retirement benefits shall be those established for miscellaneous employees by the Federal Social Security Act providing Old Age and Survivor's Insurance and PERS Miscellaneous Employees as follows:  Classic Employees: o Classic Tier 1 (generally, employees hired on or before April 24, 2010) – 2.7% at 55 Plan with one-year final compensation. o Classic Tier 2 (generally, employees hired after April 24, 2010 and before January 1, 2013) – 2% at age 60 with three-year final compensation.  New Employees: o PEPRA New Members as defined by CalPERS (generally, CalPERS membership date of January 1, 2013 or later) – 2% at Age 62 Plan with three-year final compensation City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 13 7.12.1 Employee Contributions to Retirement System— The rate prescribed by PERS for employee contributions shall be deducted from the pay by the City and forwarded to PERS in accordance with the rules and regulations governing such employee contributions. This amount is 8% of base salary for Miscellaneous Employees as prescribed by PERS for employees with 2.7% at age 55 retirement benefit, 7% of salary for Miscellaneous employees with 2% at age 60 retirement benefit, and 50% of the actuarial determined normal cost for employees at 2% at Age 62 retirement benefit. The remainder of any rate, which may be subsequently prescribed by PERS for employee contributions, shall be deducted from employees' pay by the City and forwarded to PERS in accordance with the rules and regulations governing such contributions. 7.12.2 Sick Leave Service Credit—Sick Leave accrued but not used and not paid based on the terms of this Agreement at the time of an employee’s concurrent retirement from City service and PERS shall BE reported to PERS for the sick leave service credit provision. 7.12.3 Optional Provisions Added—An employee who has served in the military may be eligible for Military Service Credit, as authorized by applicable law. 7.13 Retirement Health Savings (RHS) Plan—Operating Engineers Local 39 member employees may participate in the RHS Plan to the extent permitted under the existing RHS Plan policy. Article 8. Hours of Work and Overtime 8.1 Definitions— 8.1.1 Continuous Operations—Positions that work continuous operation is defined as positions that must be staffed 24-hours per day, 7 days per week, 52 weeks per year (24/7). 8.1.2 Non-continuous Operations—Positions that work on a non-continuous basis is defined as any position that does not require staffing 24-hours per day. 8.2 Workday— 8.2.1 Eight-hour Schedule—Eight (8) consecutive hours of work shall constitute a regular work shift for those non-continuous operations staff except that it may be interrupted by a 30 minute paid lunch break. All employees shall be scheduled to work on a regular work shift, and each work shift shall have regular starting and quitting times. 8.2.2 Nine-hour Schedule—Nine (9)-consecutive hours of work shall constitute a regular work shift for those non-continuous operations staff except that it may be interrupted by a 30 minute paid lunch break. All employees shall be scheduled to work on a regular work shift, and each work shift shall have regular starting and quitting times. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 14 July 1, 2017 through June 30, 2020 8.2.3 Paid Lunch Break for Eight- and Nine-hour Schedule—The 30-minute paid lunch break must be taken at a location where the staff must be immediately available for a response and the employee must be on call for any questions or tasks required during the lunch period. 8.2.3.1 Unscheduled Overtime as a result of Paid Lunch Break—If the amount of unscheduled overtime hours incurred by bargaining unit members results in the need for overtime by 5 percent or more, management has the right to examine the cause and make changes or eliminate paid lunches. 8.2.4 Twelve-hour Schedule—Twelve consecutive hours of work shall constitute a regular work shift for those continuous operations staff except that it may be interrupted by a paid lunch break. All employees shall be scheduled to work on a regular work shift, and each work shift shall have regular starting and quitting times. 8.3 Rest Periods—Employees shall be entitled to one 15-minute rest break during each 4 hours of an assigned shift. Such rest breaks shall not be accumulative and shall be taken at a time when the work schedule permits. 8.4 FLSA Work Periods—The work period under the Federal Labor Standards Act (FLSA) is a period of 7 consecutive 24-hour periods. The City has established the beginning of the work period as follows. Nothing in this provision is intended to affect the right of any employee to overtime pursuant to the terms of this MOU. 8.4.1 Standard FLSA Work Period—The standard FLSA work period begins at 12:01 am Friday and ends at 12:00 midnight the following Thursday. 8.4.2 Continuous Operations FLSA Work Period— 8.4.2.1 Day Shift Operations—The FLSA Work Period for day shift operators assigned to Continuous Operations begins at 10:00 am on Saturday and ends at 9:59 am on the following Saturday. 8.4.2.2 Night Shift Operations—The FLSA Work Period for night shift operators assigned to Continuous Operations begins at 10:00 pm on Saturday and ends at 9:59 pm on the following Saturday. 8.5 Workweek Schedules— 8.5.1 Non-continuous Operations Eight-hour Schedule—The workweek shall consist of 5-consecutive 8-hour days for non-continuous operations staff. 8.5.2 Non-continuous Operations 9/80 Schedule—The workweek for employees assigned to work the 9/80 plan shall consist of eight 9-hour workdays and one 8- hour workday in each 80-hour payperiod 8.5.3 Continuous Operations Twelve-hour Schedule—The workweek for plant operators shall consist of 12-hour workdays within an 80-hour per payperiod schedule. 8.6 Work Schedule—Work schedules showing the employee’s shifts, workdays, and work hours shall be posted on the employee bulletin boards or are available in an electronic format. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 15 8.7 Changes in Work Hours/Schedules—Except for situations where the City determines an emergency exists, changes in work schedules shall not be made until the employee and union representative have been given reasonable opportunity to discuss said changes with the appropriate management representative. 8.8 Overtime—Authorized work performed by an employee in excess of scheduled workday or workweek shall constitute overtime except as otherwise provided. An employee required to work in excess of scheduled work hours shall be compensated for each overtime hour so worked at the rate of 1.5 times the employee’s enhanced rate of pay. No form of overtime payment shall be made where time worked prior to the beginning of a shift or following completion of a shift is less than 12 minutes in duration. 8.9 Scheduled Overtime—Employees who are scheduled to return to work shall be compensated as overtime hours at 1.5 times the employee’s enhanced rate of pay. Those hours must be worked. 8.10 Compensatory Time—With the supervisor’s approval, employees may receive compensatory time at the rate of 1.5 times of the employee’s enhanced rate of pay for each overtime hour worked, or may accumulate and use compensatory time in accordance with departmental policies. 8.10.1 Maximum Compensatory Time—All compensated time off may be taken in accordance with departmental policies. Accumulated compensatory time cannot exceed 80 hours. Anyone wishing to exercise this option must give a 5-day notice of the desire for compensatory time off and the time off must be taken so as not to interfere with the minimum staffing and continued functioning of the division or operation. 8.10.2 Compensatory Time Accrual—Hours worked that qualify for compensatory time accrue beginning with the first full payperiod of each calendar year and end at the conclusion of the last payperiod of each calendar year. Hours earned in one year cannot be carried forward to the next calendar year. 8.10.3 Payoff of Compensatory Time—During the second payperiod of each calendar year, all earned but not used compensatory time shall be paid to the employee at the employee’s enhanced rate of pay. 8.11 Call-back Compensation—Employees who in the course of their employment are called back to work shall receive overtime pay at the rate of 1.5 times the employee’s enhanced rate of pay for each hour worked based on the conditions below. Workday means the day the employee’s shift begins and call back commences with the time the employee reports to work and concludes when the employee is released from the assigned work or the beginning of the employee’s normal work period, whichever occurs first. 8.11.1 Workday Call-back—An employee shall receive a minimum of4 hours overtime pay for each call-back that occurs on scheduled workdays. 8.11.2 Non-workday Call-back—An employee shall receive a minimum of 4 hours overtime pay for each call-back that occurs on non-scheduled workdays. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 16 July 1, 2017 through June 30, 2020 Article 9. Holidays 9.1 Observed Holidays—The City observes the following holidays: January 1 .................................................................... New Year’s Day Third Monday in January ........................................... Martin Luther King, Jr. Day Third Monday in February ......................................... President’s Day Last Monday in May .................................................. Memorial Day July 4 .......................................................................... Independence Day First Monday in September ....................................... Labor Day Second Monday in October ....................................... Columbus Day Observed November 11 ............................................................. Veteran’s Day Fourth Thursday in November ................................... Thanksgiving Day Friday following Fourth Thursday in November ....... Day After Thanksgiving December 25 .............................................................. Christmas Day 9.2 Half-day Holidays—In addition, the City observes the following half-day holidays: December 24 .............................................................. Christmas Eve Day December 31 .............................................................. New Year’s Eve Day 9.3 Discretionary Holiday—Each employee shall be entitled to one 8-hour paid holiday each calendar year, which may be taken at the discretion of the employee. Once accrued, this discretionary holiday will be used before vacation leave. An employee who has not used the discretionary holiday prior to the last day of the last pay period in the calendar year shall forfeit the receipt of compensated time or pay for such holiday that calendar year. 9.4 “E” Time in Lieu of Holiday Pay—When a City-observed holiday falls on a regularly scheduled day off, the employee shall be compensated for 8 hours at the enhanced rate of pay for the full day holiday observed, or the employee may request 8 hours of “E” time in lieu of holiday pay, with the approval of division management, subject to the 36 hour compensatory cap provision. “E” time is time off at straight time for the hours earned in lieu of holiday pay. 9.5 Work Performed on a Holiday—Except for employees assigned to continuous operations or as provided above, any regular full-time employee who is required to work on any authorized holiday, in addition to receiving regular pay for such holiday, shall be paid at the overtime rate for all hours worked. 9.6 Holiday Pay for Non-continuous Operations—Regular full-time employees, except for staff assigned to continuous operations, shall be entitled to observe all authorized holidays at full pay, not to exceed 8 hours for any one day, provided they are in paid status on both their regularly scheduled workdays immediately preceding and following the holiday. 9.7 Shift Holiday Pay for Continuous Operations—Employees assigned to continuous operations, who by nature of their assignment are unable to observe City holidays, shall be compensated for authorized holidays through shift holiday pay at the enhanced hourly City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 17 rate of pay, not to exceed 8 hours, as straight time for the holiday in addition to straight time for the hours worked. 9.8 Absent on Holidays—Staff scheduled to work on a City holiday, but who are unable to do so due to a job-related injury, shall remain eligible for payment in accordance with this provision as long as the employee is not receiving compensation from other sources. An employee unable to work a holiday due to illness or to an injury unrelated to the job and who is on paid leave shall also be compensated for the holiday pursuant to this provision provided that the employee submits to the immediate supervisor a doctor’s certificate verifying the illness or injury. 9.9 Actual Holiday Staffing—In addition to the staff assigned on rotational shifts, 2 workers may be assigned to work at the Treatment Plant on 12/24 (half day), 12/31 (half day) and the Friday following Thanksgiving. These 2 additional employees are to be compensated for the holiday at the enhanced hourly rate of pay as follows: Straight time for the holiday and straight time for the hours worked. A designated City management employee shall make the assignment. The assignment will be made, first by relying on volunteers, but if there are no volunteers, then the assignments are made on a rotational system established by the City. 9.10 Holidays on a Weekend—When any of the aforementioned holidays fall on a Sunday, it shall be observed on the following Monday; any holiday falling on a Saturday shall be observed on the preceding Friday. 9.11 Holiday Start Time—For employees who work a continuous operation schedule, holidays occur on the actual holiday. Employees who begin to work a shift that starts anytime after 12:00 midnight on the actual holiday are considered to be working the holiday. Article 10. Vacation Leave 10.1 Vacation Leave—Regular full time employees shall accrue vacation as follows: Length of Continuous Service Biweekly Accrual Rate 0 through completion of 4th year .......................................... 4.62 hours Fifth through 14th year.......................................................... 6.16 hours Fifteenth through 24th years ................................................. 7.69 hours Twenty-fifth and succeeding years....................................... 9.23 hours 10.2 Vacation Accumulation— An employee may accumulate up to two times their annual accrual amount of vacation hours. Once an employee has accumulated two times the annual accrual, no further vacation leave will accrue until the pay period after the vacation balance has been reduced below the two-year cap. 10.3 Scheduling—The times during the year at which an employee shall take vacation shall be determined by the department head with regard for the wishes of the employee and the needs of City service. 10.4 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 18 July 1, 2017 through June 30, 2020 Vacation Cash-Out- Employees shall be allowed to cash out up to 40 hours of unused accrued vacation per calendar year with the following provisions: • Employees must have completed a minimum of one year of service. • Employees must maintain a minimum of 80 hours of accrued vacation hours in their vacation bank. • Vacation hours may be cashed out twice annually in May and November. 10.5 Payout upon Separation from City Service - Employees separating from the City Service shall be paid at their current hourly salary rate for all unused accrued vacation hours. No such payment shall be made for vacation hours accumulated contrary to the provisions of these sections. Article 11. Other Leaves 11.1 Sick Leave- 11.1.1 Determination—Every regular permanent and probationary employee, who is temporarily and/or partially disabled from performing the full scope of the usual and customary duties of his or her classification as the result of an injury or illness that is not industrially caused, shall be eligible to receive sick leave without loss of salary or benefits within the limits set forth below. 11.1.2 Amount of Sick Leave—Employees will accrue 8 hours per month of sick leave. Such leave may be accumulated without limit. 11.1.3 Sick Leave Request—An employee shall prepare and present a request for sick leave on each occurrence of sick leave on such forms and in accordance with such policies and procedures established for sick leave requests by the department head or designee. 11.1.4 Approval of Sick Leave Request—The department head or designee shall review all sick leave requests and, if approved, the request for paid sick leave for an employee shall be granted. The department head or designee shall not unreasonably withhold approval of the employee’s sick leave request. Sick leave as used herein, is defined as a period of time during which the employee suffers an illness or injury that necessitates his/her absence from employment. Sick leave is not a right or privilege to be used at the discretion of the employee. 11.1.4.1 Notification—The employee must notify the immediate supervisor prior to the commencement of the daily work period if intending to take sick leave. 11.1.4.2 Verification of Injury or Illness— 11.1.4.2.1 Usual Verification—An employee requesting paid sick leave shall provide reasonable verification of the illness or injury, usually in the form of the employee’s personal statement regarding the injury or illness. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 19 11.1.4.2.2 Doctor’s Verification—The department head or designee may require a verification prepared and signed by a medical doctor, which confirms that the employee is unable to perform work and the employee’s expected return-to-work date. The department head may also request medical verification that the employee has fully recovered and is able to perform the full scope of the normal and customary duties of the position. This verification shall be required when an employee is absent due to illness or injury for a period of 39 or more work hours. In addition, the department head may require a medical verification any time the department head has reasonable basis to believe that the leave has been abused by an individual employee. Such medical verification request shall not be unreasonably imposed. 11.2 Payment of Unused Accumulated Sick Leave Accrued—Upon death, separation from City employment as a result of a work-related injury/illness, a full-service retirement after 10 years of service, or retirement at age 50, an employee shall be paid for half of the accumulated sick leave at the time of separation, retirement, or death. Retirement is defined as retirement from City service and receiving PERS retirement benefits. Years of service does not include time spent as a temporary or part-time employee. Payment of unused sick leave hours shall be made at the employee’s enhanced hourly rate at the date of separation from City service. However, no employee shall receive payment for any accumulated sick leave hours in excess of 1200 and the maximum payable hours shall be 600. 11.3 Sick Leave Management Policy—All permanent and probationary employees who are temporarily and/or partially disabled from performing the full scope of duties within their classification as a result of an injury or illness that is not industrially caused, are eligible to receive sick leave without loss of salary or benefits. As identified in the City’s Sick Leave Management Policy Administrative Instruction, abuse of sick leave is defined as the use of sick leave for purposes other than illness or injury. Consistent with this policy, the monitoring, management, maximum use of sick leave, and reporting should conform to a general City standard. Therefore, employees exceeding 56 hours or 7 occurrences of sick leave per year will be subject to a review of sick leave usage. 11.4 Industrial Injury or Illness Leave—An employee who is temporarily and/or partially disabled from performing work as a result of any injury or illness that has been determined to be industrially caused that necessitates the employee’s absence from work, shall be entitled to receive paid industrial injury or illness leave without loss of salary or benefits. Employees shall be eligible to receive paid industrial injury or illness leave for all time the employee is normally scheduled to work but is unable to work for a maximum period of 90-calendar days following the date in which the injury or illness caused the period of temporary and/or partial disability and necessitated the employee’s City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 20 July 1, 2017 through June 30, 2020 absence from work. An employee receiving paid industrial injury or illness leave shall assign to the City all workers’ compensation insurance proceeds received by the employee for all of the time in which the employee also received paid leave from the City. 11.5 Disability Insurance Program— 11.5.1 Application for Benefits—An employee who is disabled from performing the full scope of the usual and customary duties of the classification as the result of an injury or illness and has utilized all accrued sick leave and paid leave for which the employee is eligible, may file an application for short- or long-term disability benefits in accordance with the requirements of the City’s Disability Insurance policy. The elimination period for the disability plan is 30-calendar days. Employees will not be required to utilize sick leave in excess of this elimination period in order to qualify for disability payment. 11.5.2 City Determination—Upon an employee qualifying for disability benefits, the City shall determine the following: 11.5.2.1 Determination of Employee Disability—Whether the employee’s disability from performing the full scope of the usual and customary duties of the classification is permanent and stationary. 11.5.2.2 Medical Prognosis—Whether the medical prognosis for the employee’s eventual ability to completely recover to a point of being able to assume the full scope of the usual and customary duties of the classification is such that there exists a probability of complete recovery within a period of 365 days, or a reasonable extension thereof. The City will require medical verification from the employee regarding the condition, and may also require medical verification regarding the employee’s condition from a medical doctor retained by the City. 11.5.2.3 Permanent and Stationary Determination—If the City determines that the employee’s disability precludes him/her from performing the full scope of the usual and customary duties of the classification with or without accommodation and the disability is permanent and stationary, then the City may either assist the employee in applying for a disability retirement or otherwise separate the employee from the City’s service in accordance with applicable law. 11.5.2.4 Temporary Determination—If the City determines that the employee’s disability from performing the full scope of the usual and customary duties of the classification is such that there exists a significant probability of complete recovery within a period of 365 days, based on medical verification, then the City has discretion on a case-by-case basis to grant the employee a leave of absence without pay for a reasonable period of time to recover from the disability. The City reserves the right City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 21 to require medical verification of the employee’s fitness for duty before permitting the employee to return to City service. 11.5.2.5 Permanent and Stationary Determination During Leave of Absence—If the City grants an employee a leave of absence without pay for the purpose of providing the employee with the ability to completely recover and the employee’s disability becomes permanent and stationary during the period of such leave, then the City may assist the employee in applying for disability retirement or otherwise separate the employee from City service. 11.5.2.6 Accrued Vacation Payment—Upon becoming eligible for disability insurance benefits, and upon being granted a leave of absence without pay for a period appropriate to the time necessary to determine an employee’s ability to completely recover, the City will pay, at the request of the employee, any accrued vacation time for which the employee qualifies. 11.5.2.7 Insurance Premium Payment—The City will continue to pay insurance premiums on behalf of a disabled employee and dependents, pursuant to the provisions for such payments otherwise provided in this Agreement until the actual date of separation from City employment of the employee. 11.6 Light-duty Program—The purpose of the light-duty program is to minimize the loss of productive time, while at the same time reintroduce the employee to work to prevent deterioration of skills, facilitate recovery, and reduce income loss. Light-duty assignments will be structured so that employees are not placed in a duty status that would aggravate or cause a reoccurrence of injury or illness. Light-duty assignments will not be made unless the employee receives medical clearance from a physician to return for light duty. This program shall be coordinated with applicable workers’ compensation benefits so that benefits are provided at the level not less than those mandated by state law. 11.6.1 Coverage—This light-duty program will cover any employee who suffers a temporary and partial disability due to an industrial or non-industrial injury or illness. 11.6.2 Determination/Required Reports— 11.6.2.1 Assignments—Light-duty assignments may be made following evaluation and determination by the department head. The determination will be based on available medical information, in consultation with the employee and/or the affected supervisor, and based on the needs of the City, and the impact of light duty on departmental operations. 11.6.2.2 Medical Updates—Employees who seek light-duty assignments or who are on light-duty assignments are required to provide medical reports regarding the status of their condition to the department head at 2-week intervals, or at other agreed-upon intervals, for as long as the employee City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 22 July 1, 2017 through June 30, 2020 is off work. Reports will be required for all industrial or non-industrial injuries or illnesses regardless of whether or not a light-duty assignment has been made. Reports will be evaluated by the department head for purposes of continuing or terminating a current light-duty assignment or to determine when to commence a light-duty assignment. 11.6.3 Light-duty Assignment, Definitions, and Restrictions—Light-duty assignments shall only be provided to employees with temporary disabilities where it has been medically determined that the employee will be able to return to the essential functions of his/her current job with or without accommodation. Under no circumstances shall the light-duty assignment be considered to be a permanent alternative position for purposes of reasonable accommodation under the applicable disability discrimination laws. Light-duty assignments:  May consist of reduced work hours, limited work, or any combination thereof.  Will not adversely affect the employee’s normal wage rate.  Will be within the employee’s assigned department; or if no regular work is available, the employee may be assigned work outside of the department consistent with skill and ability.  When feasible will be during the employee’s normal shift and duty hours. However, if it is determined that no useful work will be performed during the normal shift or duty hours, the employee can be assigned light duty during the normal office hours of 8:00 a.m. to 5:00 p.m., Monday through Friday.  Will be developed based for specific light-duty assignments on a case-by-case review of the medical restrictions, so as not to aggravate an injury or illness. 11.6.4 Holidays/Vacations During Light-duty Assignments— 11.6.4.1 Holidays Observed—Holidays shall be observed in accordance with the light-duty assignment work hours and workweek. That is, if an employee is assigned to work hours in a department, division, or operating unit where employees in that work unit take a holiday off, so shall the light-duty employee. If the employee is assigned to work hours in a department, division, or operating unit where employees in that work unit work holidays, so shall the light-duty employee. Compensation for holidays shall be in accordance with this Agreement. 11.6.4.2 Vacations—Employees assigned to light duty shall take their vacation as normally scheduled. Vacations shall cover the same number of workdays and calendar days as would have been if the employee had remained on full duty. Employees may reschedule their vacation with the approval of the department head, provided the rescheduling does not result in increased costs or lost time to the City for relief staff to cover the rescheduled vacation. 11.6.5 Return to Full Duty—Employees will be returned to a full-duty assignment as soon as possible following medical certification that the employee is able to City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 23 resume the full duties of the classification with or without reasonable accommodation. 11.7 Sick Leave as Family Care (“Kin Care”)—Employees accrue sick leave each year as defined in the sick leave article of this Agreement. In recognition of Labor Code 233, employees are permitted to use up to half of their annual sick leave allotment, in any calendar year, for the purpose of obtaining medical consultation, treatment, or for caring of a sick family member as defined below. 11.7.1 Definition of Family Member for Sick Leave as Family Leave Purposes—A family member, as defined in Labor Code 233 section, shall include the employee’s spouse, child, mother, father, and eligible domestic partner. 11.7.2 Leave Amount—The combined total of hours taken for family care purposes pursuant to Labor Code 233 section shall not exceed half of the employee’s annual allotment of sick leave. Forty-eight hours of leave per year for this purpose is available. 11.7.3 Concurrent Use of Leave—Sick Leave as Family Care may run concurrently with any family leave permitted under federal or state law. 11.7.4 Notification Procedures—Leave usage forms and notification procedures will continue to be used, provided the City reserves the right to take such action it deems necessary to confirm or verify use of this leave. 11.8 Bereavement Leave—Each employee may take leave without loss of pay for the purpose of attending the funeral of any member of his/her immediate family, as defined below. 11.8.1 Within California—An employee may be granted up to a maximum of 24 hours of bereavement leave per occurrence for the death or to attend the funeral of a family member within California. 11.8.2 Outside California—An employee may be granted up to a maximum of 40 hours of bereavement leave per occurrence for the death or to attend the funeral of a family member outside of California. 11.8.3 Definition of Immediate Family for Bereavement Leave Purposes—As used herein for bereavement leave purposes, immediate family is defined to be spouse, parents, brother, sister, grandparents, child, mother-in-law, father-in-law, brother- in-law, sister-in-law, daughter-in-law, or son-in-law. In addition, the department head may grant the above-described leave in the event of the illness or disability or funeral of someone other than those persons designated if, in the department head’s opinion, there exists an extraordinarily close relationship between the employee and such person. 11.9 Leave of Absence—The City may grant an employee in a permanent position a leave of absence without pay or benefits not to exceed 1 year. A request for leave and the reason therefore shall be submitted in writing and must be approved by both the department head and the City Manager. 11.9.1 Expiration of Leave of Absence—Upon expiration of the approved leave, the employee shall be reinstated in former classification without loss of service credits City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 24 July 1, 2017 through June 30, 2020 or benefits (subject to terms of the contracts with the benefit providers) accrued prior to said leave. However, during the period of leave, the employee shall not accumulate service credits nor shall the City continue contributions towards retirement plans. During this period the City shall not continue contributions toward group insurances, unless the leave is FMLA-qualifying. 11.9.2 Failing to Return from Leave—Failure on the part of an employee to return to work on the date scheduled shall be cause for termination. 11.10 Pregnancy-related Disability Leave—As provided for in state law, employees may be granted leave up to the maximum period of time permitted by law for disabilities caused or contributed to by pregnancy, childbirth, or related medical conditions, or for reason of the birth of a child. The employee shall provide the City with medical verification of the pregnancy disability, including the anticipated length of absence and the anticipated return-to-work date. This leave may run concurrently with the provisions of the family medical leave act. 11.10.1 Temporary Transfer—Upon physician’s advice, the employee may request a temporary transfer to a less strenuous or hazardous position carrying the same or lower salary in which the employee is qualified to perform. Nothing herein shall result in the displacement or transfer of other employees in permanent positions or the performance of unnecessary work. 11.10.2 Physical Examination—Where it is the opinion of the department head that the employee should be placed on leave sooner than prescribed by her physician due to the employee’s inability to effectively or safely perform the duties of her regular position or of to one to which she has been, or could otherwise be temporarily transferred, the employee may be required to undergo an examination by a second physician. The cost of this examination shall be paid by the City and shall not be ordered without prior approval of the appointing authority. 11.10.3 Leave Utilization—The employee shall be entitled to utilize sick leave, vacation, or compensatory time off benefits on the same basis as other employees who are temporarily disabled. While the pregnant employee is on a paid leave status, service credits shall continue to accrue and the City shall continue payments toward group insurance and retirement coverage. 11.10.4 Returning from Leave—Upon expiration of the approved leave, the employee shall be reinstated to the former classification or to a comparable one if the former position is abolished during the period of leave and the employee would otherwise not have been laid off. Prior to the employee being reinstated, a statement from the attending physician indicating that the employee is physically capable of resuming the regular duties of the position will be required. 11.11 Paternity Leave—As provided under the family medical leave act, an employee may request to be absent for a period of up to 12 weeks upon the birth or upon adoption of a City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 25 baby. Unused but accrued vacation or compensatory time may be used to the extent available. Such leave runs concurrently with the family medical leave act leave. 11.12 Military Leave—Military leave shall be granted in accordance with the provisions of applicable state and federal law. All employees legally entitled to military leave shall provide the immediate supervisor with the information, within the limits of military orders or regulations, to determine when such leave shall be taken. The immediate supervisor may modify the employee’s work schedule to accommodate the requirements applying to the leave. 11.13 Jury Duty—Employees must notify their supervisors when called to jury duty. All time at jury duty will be applied toward the employees’ regular workday. The employee must submit record of hours at jury duty. Given the many different shifts employees’ work, modification of work hours for such jury duty will be left to the discretion of the department head or designee, and may be appealed to the Director of Human Resources. Article 12. Automatic Progression 12.1 Plant Operators— 12.1.1 Treatment Plant Operator I to II—Any employee hired as an Operator I shall upon receipt of a valid Grade II certificate issued by the State of California shall be advanced to Operator II without additional City-required oral, written, or performance examinations. 12.1.2 Certification a Condition of Continued Employment— 12.1.2.1 Grade II Operators—As a condition of continued employment, employees hired as an Operator I must obtain a valid Grade II certificate issued by the State of California or the certifying authority recognized by the State of California, within 2 years from the effective date of hire as an operator. If an employee fails to obtain this required certification within the 2-year period, the employee may be terminated from employment without right of appeal. 12.1.2.2 Grade III Operators—Employees classified as a Plant Operator II must obtain and maintain a Grade III certificate issued by the State of California or the certifying authority recognized by the State of California, within 3 years of their appointment. If an employee fails to obtain this required certification within the 3-year period, the employee may be terminated from employment without right of appeal. 12.1.2.3 Maintenance of Required Certification—If an employee classified as a Plant Operator I or II fails to maintain a valid, required Wastewater Plant Operator’s certificate issued by the State of California or the certifying authority recognized the State of California, the employee may be terminated from employment without right of appeal. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 26 July 1, 2017 through June 30, 2020 12.1.2.4 New Plant Operators Hired After 1/1/03—Commencing 1/1/03, all new Plant Operator II employees shall at the time of their employment, possess or obtain within 3 years of their employment as a Plant Operator II, a valid Grade III Wastewater Treatment Plan Operator’s certificate issued by the State of California or the certifying authority recognized the State of California. Permanent Plant Operator II employees hired prior to 1/1/03 shall be exempt from this provision so long as they maintain a valid Grade II certificate. 12.2 Mechanic and Electrical Staff—The City may fill any position at the level it deems appropriate for Plant Mechanic I or Plant Mechanic II, and Plant Electrician I or Plant Electrician II. It will also provide for alternate staffing/automatic progression for any plant mechanic and electrical staff that are appointed at the lower level of the classification series. This automatic progression for employees hired at the lower level will occur if all of the following conditions are met. :  Possessed a Grade II or higher CWEA Mechanical Technologist Certification or Electrical/Instrumentation Technologist Certification for at least one year.  Achieved "Above Standard" overall job performance ratings on at least 3 of the previous 5 performance evaluations.  If promoted, at the conclusion of one year, success fully completed a new probationary period. 12.3 Environmental Compliance –The City may fill any position at the level it deems appropriate for Environmental Compliance Inspector I or Environmental Compliance Inspector II. An employee hired as an Environmental Compliance Inspector I shall automatically progress to the Environmental Compliance Inspector II classification after all of the following conditions are met: • Possession of a Grade II Environmental Compliance Inspector Certificate issued by the CWEA. • Achieved “Above Standard” overall job performance ratings on at least 3 of the previous 5 performance evaluations. • If promoted, at the conclusion of one year, successfully completed at new probationary period Article 13. Apprenticeship The Union and the City agree to continue the current Stationary Engineers Local 39 Apprenticeship Training Fund. The City may nominate candidates from either Operations or Maintenance. Article 14. Personnel Practices City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 27 14.1 Probationary Periods— 14.1.1 Duration—All original and promotional appointments shall be tentative and subject to a probationary period of not less than 12 months of actual service from the date of probationary appointment or promotion. 14.1.2 Rejection—The appointing authority may terminate a probationary employee at any time during the probationary period without right of appeal in any manner and without recourse to the procedures provided in the grievance article of this Agreement. 14.1.3 Promotional Probation—An employee who has previously completed the probationary period and is rejected during a subsequent probationary period for a promotional appointment shall be reinstated to the former position from which the employee was promoted, if such position still exists. This section shall not be construed as to prohibit the City from discharging any employee during a subsequent promotional probationary period for those reasons and causes set forth in the discipline article of this Agreement. 14.1.4 Probation after Transfer—Employees who transfer to another division shall be required to undergo a new probationary period in a position into which transferred. If unsuccessful in the new probationary period, the voluntarily transferred employee may be terminated from City service. Employees transferred non-voluntarily shall be reinstated to their former position if unsuccessful in their new probationary period, if such position exists. 14.1.5 Probation after Return from Layoff—An employee who is laid off and subsequently appointed as a result of certification from an employment eligible list to a position of a different classification than that from which laid off, shall undergo the probationary period prescribed for the classifications to which appointed. Former probationary employees appointed from a reinstatement or re- employment list must serve the remainder of the probationary period in order to attain permanent status. 14.2 Transfer—An employee may be transferred by the appointing authority from one position to another position in the same or comparable classification carrying essentially the same maximum salary for which the employee is qualified to perform. 14.3 Promotion—The City shall endeavor to fill vacancies by promotion when in the best interest of the service. In the event the appointing authority determines to fill a vacancy by promotion, the Personnel officer prepares and administers an examination for those employees who meet the minimum qualifications. The names of the successful candidates shall be recorded in the order of their standing in the examination on an employment list. Closed promotional appointments shall be made from the first 4 candidates (the number may be unilaterally changed by City Council Resolution) on the employment list who are ready, willing, and able to accept the position offered. 14.4 Employment Lists—Promotional lists shall become effective upon approval thereof by the Personnel officer. Employment lists shall remain in effect for 1 year unless sooner City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 28 July 1, 2017 through June 30, 2020 exhausted, and may be extended, prior to its expiration dates, by action of the personnel officer for additional 3-month periods, but in no event shall the list be extended for more than one additional year. If an appointment is to be made from an open-competitive list, the names of all persons on the list shall be certified. 14.5 Removal of Names from Employment Lists—the City for any of the following reasons may remove the names of any person on an employment list.  The eligible person requests in writing that his/her name be removed.  The candidate fails to respond to a written offer of employment within 6 business days from mailing.  A subsequent report of an investigation is unsatisfactory.  The candidate has been passed over for appointment 3 times.  A candidate who rejects an offer of employment shall be removed from the employment list. 14.6 Time Off for Examinations—Promotional examinations scheduled by the City during an employee’s regular working hours may be taken without loss of compensation. 14.7 Resignation and Reinstatement— 14.7.1 Resignation—An employee desiring to leave the City in good standing shall submit a letter of resignation to the immediate supervisor no later than two weeks in advance of the effective date of separation; complete an exit interview; and receive a satisfactory final evaluation. 14.7.2 Reinstatement—A permanent employee who has resigned in good standing may be reinstated within two years of the effective date of resignation. Such reinstatement may be to a vacant position in the employee’s former classification or to one in a comparable classification that does not carry a significantly higher rate of pay and that the former employee is qualified to perform. Reinstatement shall be made at the salary step approved by the appointing authority. The reinstated employee will serve the designated probationary period for that classification at which the employee is reinstated. Article 15. Reductions-in-force, Layoffs, and Re-employment 15.1 Council Determination—Whenever, in the judgment of the City Council, it becomes necessary in the interest of economy or because the position involved no longer exists or is no longer necessary or because of a material change in duties, organization, or shortage of work or funds, the City Council may abolish any position in the competitive service and layoff, reassign, demote, or transfer an employee holding such position. This action shall not be deemed a disciplinary act or an act requiring written charges. The appointing authority may likewise layoff an employee in the competitive service because of a material change in duties, organization, or shortage of work or funds. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 29 15.2 Seniority—Seniority, for the purpose of layoff, is defined as length of continuous full- time regular employment within City service, and shall not include time spent in service on a provisional or temporary status. Seniority shall be retained, but shall not accrue during any period of leave without pay, except for authorized military leave granted pursuant to law. 15.3 Order of Layoff—When one or more employees in the same class in a City department are to be laid off, the order of layoff in the affected department shall be as follows:  Probationary employees in reverse order of seniority.  Permanent employees in reverse order of seniority. 15.4 Identical City Service Seniority—Should two or more employees have identical City service seniority, the order of layoff will be determined by classification seniority. Whenever two or more employees have identical classification seniority, a mutually agreeable random process shall determine the order of layoff. 15.5 Layoff Notification—Employees shall be forwarded written notice, including reasons therefore, a minimum of 10-working days prior to the effective date of layoff by certified or registered mail, return receipt requested, or shall be personally served. An employee receiving said notice may respond, in writing, to the appointing authority. The employee’s representative shall receive concurrent notice, and upon request, shall be afforded an opportunity to meet with the City to discuss the circumstances requiring the layoff and any proposed alternatives that do not include the consideration of the merits, necessity, or organization of any service or activity 15.6 Reassignment in Lieu of Layoff— 15.6.1 Vacant Positions in City—In the event of layoff, the employee will be allowed to transfer to a vacant position that the City intends to fill in the same classification in any City department as follows. 15.6.2 Former Classification—In the event there are no vacant positions in the same classification in any department, the employee will be offered a vacant position in any classification at the same or lower salary level in which permanent status had formerly been held, first in the affected department and then Citywide. 15.6.3 Displacement—In the event there are no vacancies as listed above, the employee shall have the opportunity upon request to be assigned to any classification in the department at the same or lower salary level in which minimum qualifications have been met and a regular layoff procedure in the same or lower salary level shall apply. 15.6.4 Step Classification—Employees transferred, reassigned, or demoted under this section will be assigned in the new classification salary range to a step closest, but not exceeding, the employee’s salary at the time of reclassification. 15.6.5 Employee Requests—An employee must request in writing the provisions of the Reassignment in Lieu of Layoff section, within 5-working days prior to the effective date of layoff. 15.7 Layoffs— City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 30 July 1, 2017 through June 30, 2020 15.7.1 Exercising Rights—In the event an employee is not reassigned in lieu of layoff, as set forth above, the employee shall be laid off. If an employee elects not to exercise the rights in section Reassignment in Lieu of Layoff, the employee may be deemed to have been offered and to have declined such work and shall be laid off. 15.7.2 Accrued Leaves—Laid off employees are to be paid for accrued vacation and sick leave in accordance with this Agreement when separated as a result of a layoff. 15.8 Layoff Re-employment and Reinstatement Lists— 15.8.1 Reduction in Force Reclassification or Demotion—Probationary and permanent employees, who are reclassified and/or demoted as a result of a reduction in force, shall have their names placed on a classification reinstatement list, in order of their seniority. Vacant positions within the classification shall first be offered to employees on this list. 15.8.2 Reduction in Force Re-employment List—Employees who are laid off, shall have their names placed in order of seniority on a classification re-employment list that in the opinion of the personnel officer requires basically the same qualifications, duties, and responsibilities as those of the classification in which the layoff occurred. Vacant positions in such classifications shall be offered to eligible employees on the re-employment list that qualify for such vacancies prior to an open or promotional recruitment. 15.8.3 Duration and Removal from Reinstatement or Re-employment Lists—No name shall be carried on a reinstatement or re-employment list for a period longer than two years. Refusal to accept the first offer of reinstatement or re-employment within a classification shall cause the employee’s name to be dropped from the list. Individuals not responding to written notification by certified or registered mail, return receipt requested, forwarded to their last known address, of an opening within 10-working days from mailing, shall have their names removed from either the reinstatement or re-employment list. 15.8.4 Probationary Rehires—Probationary employees appointed from a reinstatement or re-employment list must serve the remainder of their probationary period in order to attain permanent status. Article 16. Recreational Facilities and Classes 16.1 Admission to Classes—Employees shall be entitled to free admission to City recreation facilities and to free enrollment in up to 5 recreational classes during a 12-month period (lab fees or ingredient fees not included). 16.2 Use of Facilities—Employees using City recreation facilities and enrolled in City recreational classes shall engage in such activities on the employee’s non-work time. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 31 Employee admission to recreation facilities and recreation classes shall be accomplished in conformance with the rules and regulations established by the source department. Article 17. Safety 17.1 Observance of Safety Rules and Regulations—Both the City and Union shall expend every effort to ensure that work is performed with a maximum degree of safety, consistent with the requirement to conduct efficient operations. 17.2 Safety Program—The City has established a safety program and representatives of the unit shall serve on the safety committee. 17.3 Safety Equipment—The City shall continue to supply employees with safety equipment required by the City and/or Cal/OSHA. All employees shall use City supplied safety equipment only for the purpose and uses specified under applicable safety rules and regulations. 17.4 Safety Shoes – Effective January 1, 2018, the City will reimburse employees who purchase and wear approved protective footwear during their regular duty shift up to $275 per fiscal year through the payroll process. Article 18. Discipline 18.1 Action by City—The City may discipline, discharge, suspend, demote, or reduce in salary any permanent employee for reasons including, but not limited to, dishonesty; insubordination; incompetence; willful negligence; failure to perform work as required; or failure to comply with or violation of the City’s rules regarding safety, conduct, or operations; chronic absenteeism; misstatement of fact on an application or other personal document; falsification of records; unfitness for duty; and absence without authorized leave. Any discharged, suspended, or demoted employee, or an employee whose salary has been reduced for disciplinary reasons, shall be furnished the reason for such action in writing. In the event an employee feels that the discharge, suspension, demotion, or salary reduction is unjust, the employee shall have the right to appeal the case through the grievance procedure within 5-working days from the date of the disciplinary action. 18.2 Notice of Disciplinary Action—The City shall provide the affected employee with written notice prior to taking disciplinary action, except where circumstances dictate the City taking immediate action to remove the employee from the work place. In such cases, written notice, as set forth below, shall be provided the employee within 2-working days of the action. In instances where disciplinary action must be imposed immediately, th e notice shall be provided the employee no later than 5-working days before the disciplinary action is to be effective. Where immediate disciplinary action has been imposed, such action will not become final until the aforementioned notice has been furnished the employee and the employee has been provided no less than 5-working days from the receipt of the notice to respond to the authority initially imposing the discipline. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 32 July 1, 2017 through June 30, 2020 18.2.1 Notice—In all cases, written notice of disciplinary action shall be served on the employee personally or by certified or registered mail, return receipt, with a copy of the notice to be placed in the employee’s personnel file. The written notice shall contain the following information:  The type of disciplinary action recommended.  The effective date of the action proposed.  The reason or cause for the action and the rules, regulations, and/or policies violated.  That the employee shall be furnished all copies of all materials upon which the action is based.  That the employee has the right to respond either orally or in writing to the authority initially imposing the discipline. 18.2.2 Appeal Rights—Once the proposed disciplinary action has been imposed, the affected employee shall have the right to appeal. Such appeals shall be filed directly at the fourth step of the grievance procedure set forth in this Agreement. 18.2.3 Probationary Discharge—Probationary employees may be discharged for any reasons, which in the sole opinion of the City is just and sufficient. Such discharge shall not be subject to the grievance procedure, except under the conditions specified in Probationary Period article of this Agreement. Article 19. Grievance Procedure This grievance procedure shall be applied in resolving grievances filed by an employee covered by this Agreement. 19.1 Definition of a Grievance—A grievance shall be defined as any dispute that involves the interpretation or application of any provision of this Agreement during its term, excluding all ordinances, resolutions, rules, and regulations, the contents of which are not specifically covered by the provisions of this Agreement. Such excluded ordinances and resolutions shall not be subject to this grievance procedure. 19.2 Time for Filing—A grievance shall be void unless it is filed in writing within 45-calendar days from the date upon which the City is alleged to have failed to provide a condition of employment that has been established by this Agreement, or within 45-calendar days from the time an employee might reasonably have been expected to have learned of the alleged failure. In no event shall a grievance include a claim for money relief for more than 45-calendar day period, plus such reasonable discovery period. 19.3 Informal Discussion with Employee’s Supervisor - Step 1—Before proceeding to the formal grievance procedure, an employee shall discuss the grievance with the immediate supervisor in private and attempt to work out a satisfactory solution. If the employee and the immediate supervisor cannot work out a satisfactory solution, the employee may then choose to represent himself or herself individually, or may request the assistance of the Union in writing to formally present the grievance. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 33 19.4 Formal Written Grievance - Step 2—If the employee wishes to formally pursue the grievance, the employee shall present the written grievance to the supervisor’s immediate superior within 15-calendar days after the date upon which the grieving employee informally discussed the grievance with the immediate supervisor. The written grievance shall specify the article, section, and/or subsection of the Agreement that is alleged to have been violated by the City and shall specify dates, times, places, persons, and other facts necessary for a clear understanding of the matter being grieved. The supervisor’s immediate superior shall return a copy of the written grievance to the employee with an answer in writing within 15-calendar days from receipt of the grievance from Step 1. 19.5 Grievance to Department Head - Step 3—The department head or designee shall have 15- calendar days after receipt of the grievance to review and answer the grievance in writing. A meeting between the department head or designee and the grievant with his/her representative is required at this level unless waived by mutual Agreement. 19.6 Waiver of Supervisory Review—If the grievance is not resolved after the informal discussion with the employee’s immediate supervisor, the grievant and the department head or designee may, by mutual agreement, waive review of the grievance to the department head or designee. 19.7 Informal Review by the City Manager - Step 4—Prior to the selection of an arbitrator and submission of the grievance for hearing by an arbitrator, the City Manager or designee shall informally review the grievance and determine whether said grievance may be adjusted to the satisfaction of the employee. The City Manager or designee shall have 15- calendar days in which to review and seek adjustment of the grievance. 19.8 Arbitration of Grievance - Step 5—In the event that the department head does not resolve the grievance, the grievant may within 30-calendar days after receipt of the department head’s decision request in writing that an arbitrator hear the grievance. 19.9 Selection of Arbitrator—The arbitrator shall be selected by mutual agreement between the City Manager or designee and the grievant or representative. If the City Manager or designee and the grievant or representative are unable to agree on the selection of an arbitrator, they shall jointly request the State Mediation and Conciliation Service to submit a list of 7 qualified arbitrators. The City Manager or designee and the grievant or representative shall then alternately strike names from the list until only one-name remains, and that person shall serve as arbitrator. 19.10 Duty of Arbitrator—Except when an agreed statement of facts is submitted by the parties, it shall be the duty of the arbitrator to hear and consider evidence submitted and to thereafter make written findings of fact and disposition of the grievance that shall be final and binding upon the parties. The decision of the arbitrator shall be based solely upon the interpretation of the appropriate provisions of the Agreement applicable to the grievance and the arbitrator shall not add to, subtract from, modify, or disregard any of the terms or provisions of the Agreement. 19.11 Power of the Arbitrator—The provisions for arbitration are not intended and shall not be construed to empower an arbitrator to change any condition of employment specifically City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 34 July 1, 2017 through June 30, 2020 covered by the Agreement or to revise, modify or alter in any respect any provision in the Agreement. 19.12 Payment of Costs—Each party to a hearing before an arbitrator shall bear own expenses in connection therewith. All fees and expenses of the arbitrator shall be borne half by the City and half by the grievant, except that the moving party must pay any cancellation charge for both parties if an arbitration session is canceled without sufficient notice to the arbitrator. 19.13 Effect of Failure of Timely Action—Failure of an employee to file an appeal within the required time period at any level shall constitute an abandonment of the grievance. Failure of the City to respond within the time limit at any step shall result in an automatic advancement of the grievance to the next step. Article 20. Past Practices and Existing Memorandum of Understanding 20.1 Working Conditions—Continuance of working conditions and practices not specifically provided herein, shall not be guaranteed by this Agreement. 20.2 Prior Agreements—This Agreement shall supersede all existing and prior Memoranda of Understanding, side letters, and agreements between the City and the Union. 20.3 Changes—No changes in this Agreement or interpretation thereof (except by decision of the Personnel Board and City Council in accordance with the applicable sections of this Agreement) will be recognized, unless agreed to by the appointing authority and the Union. Article 21. Employees Covered Provisions of this Agreement apply only to the full-time regular employees represented in Unit D, as identified in Appendix A. Article 22. Severability Should any section, clause, or provision of this Agreement be declared illegal by final judgment of a court of competent jurisdiction, such invalidation of those sections, clauses, or provisions shall not nullify the remaining portions. Those remaining portions shall be in full force and effect for the duration of this Agreement. In the event of such invalidation, the parties agree to meet and confer concerning substitute provisions for those terms rendered and declared illegal. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 35 Article 23. Term of the Memorandum of Understanding This Agreement shall become effective only upon approval by the City Council and upon ratification by the members of this unit and remain in full force and effect to and including June 30, 2020. Article 24. Signatures In witness thereof, the parties hereto have executed this Agreement in the City of South San Francisco on this__________ day of_________________, 2017. For the Union: For the City: Michael Hart, Chief Negotiator LaTanya Bellow, Chief Negotiator Joseph Munoz Janice Chapman Steve Morales City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 36 July 1, 2017 through June 30, 2020 Appendix A Operating Engineers, Local 39 Classifications Those classifications in the International Union of Operating Engineers, Local 39 unit are the following: 1. Lead Plant Operator 2. Plant Operator III 3. Plant Operator II 4. Plant Operator I 5. Apprentice Operator 6. Lead Plant Mechanic 7. Plant Mechanic II 8. Plant Mechanic I 9. Apprentice Mechanic 10. Plant Electrician II 11. Plant Electrician I 12. Plant Utility Worker 13. Senior Environmental Compliance Inspector 14. Environmental Compliance Inspector II 15. Environmental Compliance Inspector I 16. Senior Laboratory Chemist 17. Laboratory Chemist City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 37 Appendix B Certification Premiums Effective July 5, 2013, those classifications listed below are the Plant classifications that are eligible for the following certification premiums, which shall be calculated on the employee’s base rate of pay. Classifications Certification Premiums Grade III Grade IV Grade V Lead Plant Operator 2.5% 2.5% Plant Operator III 2.5% 2.5% Lead Plant Mechanic 2.5% Plant Mechanic II 2.5% 2.5% Plant Electrician II 2.5% 2.5% Sr. Environment Compliance Inspector 2.5% Environmental Compliance Inspector II 2.5% Sr. Laboratory Chemist 5.0% Laboratory Chemist 5.0% City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 38 July 1, 2017 through June 30, 2020 Appendix C Stand-by Pay and Flexible Work Schedules for Non-shift Employees 1. The City agrees that upon specific written request by the Union during the life of this Agreement, it will discuss with the Union creation of a Stand-by Pay program as a departmental policy and procedure which is separate and apart from this memorandum of understanding. The City agrees to engage in “effects bargaining” with the Union to negotiate over the impact on affected unit members resulting from such a program if the City determines that it makes operation sense to implement such a program. 2. The City agrees that upon specific written request by the Union during the life of this Agreement, it will discuss with the Union creation of a Flexible Work Schedule program for non-shift employees as a departmental policy and procedure which is separate and apart from this memorandum of understanding. The City agrees to engage in “effects bargaining” with the Union to negotiate over the impact on affected unit members resulting from such a program if the City determines that it makes operation sense to implement such a program. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding July 1, 2017 through June 30, 2020 Page 39 Appendix D Limited Term Employees Pilot Program 1. Limited Term Employees- The City will designate a separate group of extra help employees in the bargaining unit, entitled Limited Term Employees, consisting solely of employees who are hired at the City's discretion, for assignments not to exceed two (2) years. 2. The Limited Term Employees Pilot Program will apply for the duration of the MOU beginning on July l, 2014, and continue to apply to Limited Term Employees hired during this period. This program will be extended for the duration of the MOU beginning on July 1, 2017. 3. The City will use Limited Term Employees only in the following circumstances: (Note: the terms “temporary” and “short term” below shall be defined as not to exceed two years for the purpose of Limited Term Employees.) a. Temporary absence of incumbent b. Short-term variations in workload, including seasonal work c. Short-term special projects/assignments/pilot programs d. Temporary filling of vacant positions e. Intermittent work f. Temporary staffing prior to implementation of organizational or technological changes (e.g., Laboratory/Environmental Compliance). g. Work that has been traditionally outsourced (e.g., Instrument Technician) 4. To the extent Limited Term Employees are hired to facilitate work on planned projects, the City may exercise its discretion to assign such project work to Regular Employees while the Limited Term Employees backfill Regular Employee job duties. 5. The number of positions filled by Limited Term Employees in the unit will not exceed 5 positions at a time. The City will meet and consult with the appropriate Union representative over any expansion of the pilot program or increase in cap on number of Limited Term Employees. 6. The following terms and conditions of employment will apply solely to employees hired as Limited Term Employees: a. Positions will be a limited term as defined by the City, not to exceed two years. b. Limited Term Employees are hourly, unclassified, temporary, at-will employees. c. Upon termination or release from employment, the employee may not be hired for a second limited term assignment. d. Limited Term Employees are full-time (40 hours/week) hourly employees with benefits. Compensation will consist of the following: City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 40 July 1, 2017 through June 30, 2020 i. Hourly wage rate (X-code). During this pilot program, if there are base pay increases to the equivalent bargaining unit position, the hourly position will be subject to the same. ii. Paid Time Off - 3.08 hours vacation accrual per pay period (80 hours/year); 3.69 hours sick leave accrual per pay period (12 days/year); and 13 paid holidays, including 1 floating holiday. iii. Medical, Dental, Vision, Life and Disability insurances. iv. Section 3121 Retirement Plan. v. Limited Term employees are not eligible for retiree health benefits. vi. Limited Term Employees are eligible for the City's group medical, dental and vision plans as offered to regular full-time employees. Limited Term Employees may not opt out of the plans for cash into a deferred compensation plan. vii. Limited Term Employees are eligible for shift differential pay. The recruitment standards and treatment for Limited Term Employees will be no different than Regular employees. All Limited Term Employees will be expected to have the knowledge, skills and abilities necessary to adequately perform their roles and meet their responsibilities. Published by Human Resources Department City of South San Francisco Street Address: Mailing Address: First Floor City Hall P. O. Box 711 400 Grand Avenue South San Francisco CA 94083 South San Francisco CA 94080 650/877-8522 Tel Web Site 650/829-6699 Job Line www.ssf.net 650/829-6698 Fax JOB TITLE JOB CODE EFFECTIVE DATE UNIT PAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 ENVIRONMENTAL COMPLIANCE INSPECTOR I D210 30-JUN-2017 WQCP OP ENG Hourly Rate 36.83 38.67 40.61 42.65 44.77 ENVIRONMENTAL COMPLIANCE INSPECTOR I D210 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2946.40 3093.60 3248.80 3412.00 3581.60 ENVIRONMENTAL COMPLIANCE INSPECTOR I D210 30-JUN-2017 WQCP OP ENG Monthly 6383.87 6702.80 7039.07 7392.67 7760.13 ENVIRONMENTAL COMPLIANCE INSPECTOR I D210 30-JUN-2017 WQCP OP ENG ENVIRONMENTAL COMPLIANCE INSPECTOR II D155 30-JUN-2017 WQCP OP ENG Hourly Rate 40.52 42.54 44.67 46.91 49.24 ENVIRONMENTAL COMPLIANCE INSPECTOR II D155 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 3241.60 3403.20 3573.60 3752.80 3939.20 ENVIRONMENTAL COMPLIANCE INSPECTOR II D155 30-JUN-2017 WQCP OP ENG Monthly 7023.47 7373.60 7742.80 8131.07 8534.93 ENVIRONMENTAL COMPLIANCE INSPECTOR II D155 30-JUN-2017 WQCP OP ENG ENVIRONMENTAL COMPLIANCE INSPECTOR, SENIOR D160 30-JUN-2017 WQCP OP ENG Hourly Rate 45.68 47.97 50.36 52.89 55.53 ENVIRONMENTAL COMPLIANCE INSPECTOR, SENIORD160 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 3654.40 3837.60 4028.80 4231.20 4442.40 ENVIRONMENTAL COMPLIANCE INSPECTOR, SENIORD160 30-JUN-2017 WQCP OP ENG Monthly 7917.87 8314.80 8729.07 9167.60 9625.20 ENVIRONMENTAL COMPLIANCE INSPECTOR, SENIORD160 30-JUN-2017 WQCP OP ENG LABORATORY CHEMIST D120 30-JUN-2017 WQCP OP ENG Hourly Rate 40.74 42.78 44.92 47.16 49.51 LABORATORY CHEMIST D120 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 3259.20 3422.40 3593.60 3772.80 3960.80 LABORATORY CHEMIST D120 30-JUN-2017 WQCP OP ENG Monthly 7061.60 7415.20 7786.13 8174.40 8581.73 LABORATORY CHEMIST D120 30-JUN-2017 WQCP OP ENG LABORATORY CHEMIST, SENIOR D170 30-JUN-2017 WQCP OP ENG Hourly Rate 47.05 49.40 51.88 54.47 57.20 LABORATORY CHEMIST, SENIOR D170 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 3764.00 3952.00 4150.40 4357.60 4576.00 LABORATORY CHEMIST, SENIOR D170 30-JUN-2017 WQCP OP ENG Monthly 8155.33 8562.67 8992.53 9441.47 9914.67 LABORATORY CHEMIST, SENIOR D170 30-JUN-2017 WQCP OP ENG PLANT ELECTRICIAN I D105 30-JUN-2017 WQCP OP ENG Hourly Rate 35.66 37.44 39.30 41.28 43.35 PLANT ELECTRICIAN I D105 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2852.80 2995.20 3144.00 3302.40 3468.00 PLANT ELECTRICIAN I D105 30-JUN-2017 WQCP OP ENG Monthly 6181.07 6489.60 6812.00 7155.20 7514.00 PLANT ELECTRICIAN I D105 30-JUN-2017 WQCP OP ENG PLANT ELECTRICIAN II D140 30-JUN-2017 WQCP OP ENG Hourly Rate 39.22 41.19 43.24 45.40 47.69 PLANT ELECTRICIAN II D140 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 3137.60 3295.20 3459.20 3632.00 3815.20 PLANT ELECTRICIAN II D140 30-JUN-2017 WQCP OP ENG Monthly 6798.13 7139.60 7494.93 7869.33 8266.27 PLANT ELECTRICIAN II D140 30-JUN-2017 WQCP OP ENG PLANT MECHANIC I D130 30-JUN-2017 WQCP OP ENG Hourly Rate 32.80 34.42 36.15 37.96 39.86 PLANT MECHANIC I D130 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2624.00 2753.60 2892.00 3036.80 3188.80 PLANT MECHANIC I D130 30-JUN-2017 WQCP OP ENG Monthly 5685.33 5966.13 6266.00 6579.73 6909.07 PLANT MECHANIC I D130 30-JUN-2017 WQCP OP ENG PLANT MECHANIC II D135 30-JUN-2017 WQCP OP ENG Hourly Rate 36.08 37.88 39.77 41.76 43.86 PLANT MECHANIC II D135 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2886.40 3030.40 3181.60 3340.80 3508.80 PLANT MECHANIC II D135 30-JUN-2017 WQCP OP ENG Monthly 6253.87 6565.87 6893.47 7238.40 7602.40 PLANT MECHANIC II D135 30-JUN-2017 WQCP OP ENG PLANT MECHANIC, APPRENTICE D220 30-JUN-2017 WQCP OP ENG Hourly Rate 28.51 30.69 32.89 35.07 37.28 39.48 41.66 43.86 PLANT MECHANIC, APPRENTICE D220 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2280.80 2455.20 2631.20 2805.60 2982.40 3158.40 3332.80 3508.80 PLANT MECHANIC, APPRENTICE D220 30-JUN-2017 WQCP OP ENG Monthly 4941.73 5319.60 5700.93 6078.80 6461.87 6843.20 7221.07 7602.40 PLANT MECHANIC, APPRENTICE D220 30-JUN-2017 WQCP OP ENG PLANT MECHANIC, LEAD D180 30-JUN-2017 WQCP OP ENG Hourly Rate 40.69 42.71 44.85 47.09 49.45 PLANT MECHANIC, LEAD D180 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 3255.20 3416.80 3588.00 3767.20 3956.00 PLANT MECHANIC, LEAD D180 30-JUN-2017 WQCP OP ENG Monthly 7052.93 7403.07 7774.00 8162.27 8571.33 PLANT MECHANIC, LEAD D180 30-JUN-2017 WQCP OP ENG PLANT OPERATOR I D145 30-JUN-2017 WQCP OP ENG Hourly Rate 31.42 32.99 34.64 36.38 38.18 PLANT OPERATOR I D145 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2513.60 2639.20 2771.20 2910.40 3054.40 PLANT OPERATOR I D145 30-JUN-2017 WQCP OP ENG Monthly 5446.13 5718.27 6004.27 6305.87 6617.87 PLANT OPERATOR I D145 30-JUN-2017 WQCP OP ENG PLANT OPERATOR II D150 30-JUN-2017 WQCP OP ENG Hourly Rate 34.57 36.29 38.11 40.01 42.01 PLANT OPERATOR II D150 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2765.60 2903.20 3048.80 3200.80 3360.80 PLANT OPERATOR II D150 30-JUN-2017 WQCP OP ENG Monthly 5992.13 6290.27 6605.73 6935.07 7281.73 PLANT OPERATOR II D150 30-JUN-2017 WQCP OP ENG PLANT OPERATOR III D200 30-JUN-2017 WQCP OP ENG Hourly Rate 36.29 38.11 40.01 42.01 44.11 PLANT OPERATOR III D200 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2903.20 3048.80 3200.80 3360.80 3528.80 PLANT OPERATOR III D200 30-JUN-2017 WQCP OP ENG Monthly 6290.27 6605.73 6935.07 7281.73 7645.73 PLANT OPERATOR III D200 30-JUN-2017 WQCP OP ENG PLANT OPERATOR, APPRENTICE D100 30-JUN-2017 WQCP OP ENG Hourly Rate 27.31 29.41 31.52 33.62 35.72 37.81 39.91 42.01 PLANT OPERATOR, APPRENTICE D100 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2184.80 2352.80 2521.60 2689.60 2857.60 3024.80 3192.80 3360.80 PLANT OPERATOR, APPRENTICE D100 30-JUN-2017 WQCP OP ENG Monthly 4733.73 5097.73 5463.47 5827.47 6191.47 6553.73 6917.73 7281.73 PLANT OPERATOR, APPRENTICE D100 30-JUN-2017 WQCP OP ENG PLANT OPERATOR, LEAD D190 30-JUN-2017 WQCP OP ENG Hourly Rate 39.91 41.92 44.01 46.22 48.52 PLANT OPERATOR, LEAD D190 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 3192.80 3353.60 3520.80 3697.60 3881.60 PLANT OPERATOR, LEAD D190 30-JUN-2017 WQCP OP ENG Monthly 6917.73 7266.13 7628.40 8011.47 8410.13 PLANT OPERATOR, LEAD D190 30-JUN-2017 WQCP OP ENG PLANT UTILITY WORKER D125 30-JUN-2017 WQCP OP ENG Hourly Rate 28.75 30.18 31.69 33.27 34.95 PLANT UTILITY WORKER D125 30-JUN-2017 WQCP OP ENG Bi-Weekly Rate 2300.00 2414.40 2535.20 2661.60 2796.00 PLANT UTILITY WORKER D125 30-JUN-2017 WQCP OP ENG Monthly 4983.33 5231.20 5492.93 5766.80 6058.00 PLANT UTILITY WORKER D125 30-JUN-2017 WQCP OP ENG City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-575 Agenda Date:6/27/2017 Version:1 Item #:12. Closed Session: Conference with Labor Negotiators (Pursuant to Government Code §54957.6) Agency Designated Representative: LaTanya Bellow, Human Resources Director Employee Organizations: AFSCME, Local 829, AFL-CIO, Confidential Unit, Teamsters Local 856, International Association of Firefighters, Local 1507, International Union of Operating Engineers Local 39, Mid-management Unit, Teamsters Local 856, South San Francisco Police Association, Public Safety Managers, and Executive Management Unit. City of South San Francisco Printed on 6/23/2017Page 1 of 1 powered by Legistar™