HomeMy WebLinkAboutMinutes 2017-07-12 @6:00 MINUTES
500 ,,sky , CITY COUNCIL
'' 4. CITY OF SOUTH SAN FRANCISCO
ti nn
� T o
SPECIAL MEETING
0441F°0\1' MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JULY 12, 2017
6:00 p.m.
CALL TO ORDER Time: 6:00 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino and
Matsumoto, Vice Mayor Normandy and Mayor Gupta.
Absent: None
AGENDA REVIEW
There were no changes to the agenda.
PUBLIC COMMNETS
None.
ADMINISTRATIVE BUSINESS
1. Report regarding resolution authorizing the City Manager to execute a consulting services
agreement with MuniServices, LLC for a five-year term ending on June 30, 2022, with an
option to extend for an additional two-year period, in an amount not to exceed $5,000 each
year for access to the Sales Tax Analytics &Reporting and Forecasting Services, and sales
tax adjustment/correction fees of: 15 percent for recoveries up to $1 million, 10 percent for
recoveries between $1 million and $2 million, and 5 percent for recoveries over$2 million.
(Richard Lee, Director of Finance)
1 a. Resolution authorizing the City Manager to execute consulting services agreement
with MuniServices, LLC for a five-year term ending on June 30, 2022, with an
option to extend for an additional two-year period, in an amount not to exceed
$5,000each year for access to the Sales Tax Analytics &Reporting and Forecasting
Services, and sales tax adjustment/correction fees of: 15 percent for recoveries up to
$1.0 million, 10 percent for recoveries between $1.0 million and $2.0 million, and 5
percent for recoveries over$2.0 million.
Director Lee presented a PowerPoint explaining the sales tax services, RFP, interview and
evaluation process,proposed rates, and recommendation.
In response to Councilmember Matsumoto, Director Lee stated TOT monitoring was a
separate contract. He explained the quarterly review of business transactions and the online
reporting allowing the City the capability of reviewing sales tax revenues back to 1985. He
discussed the process for reviewing insurance certificates and the plan to streamline the
process.
Garbarino / Second - Addiego: that this Resolution, RES 80-2017,be approved.
Approved by roll call vote:
Yes: 5 —Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto, Vice
Mayor Normandy, and Mayor Gupta
Enactment No: RES 80-2017
2. Report regarding a resolution approving Program Supplemental Agreement No. N021 Rev 1
with the State of California for the San Bruno Canal Bridge at South Airport Boulevard
Project in the amount of$4,154,270 and authorizing the City Manager to execute said
Agreement. (Robert Hahn, Senior Civil Engineer)
2a. Resolution approving the Program Supplemental Agreement No. NO21 Rev 1 with
the State of California for the San Bruno Canal Bridge at South Airport Boulevard
Project in the amount of$4,154,270 and authorizing the City Manager to execute
said Agreement.
Principal Engineer Bautista presented the staff report outlining the proposed bridge project,
estimated cost and funding.
In response to Councilmember Garbarino, Principal Engineer Bautista stated the construction
manager would ensure traffic control during construction.
In response to Mayor Gupta, Principal Engineer Bautista explained that the project was for a new
bridge, with deck repair in the meantime.
Motion- Addiego / Second - Normandy: that this Resolution, RES 81-2017,be approved. Approved
by roll call vote:
Yes: 5 —Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto, Vice
Mayor Normandy, and Mayor Gupta
Enactment No: RES 81-2017
3. Report regarding a resolution rejecting all bids for the El Camino Real Grand Boulevard
Project-OBAG Project (Project No. stl 403). (Sam Bautista, Principal Engineer)
3a. Resolution rejecting all bids for the El Camino Real Grand Boulevard Project-OBAG
Project(Project No. st1403).
Principal Engineer Bautista discussed grant funds received for the Grand Boulevard Initiative
Project. He reviewed the bid process, with the lowest and only responsive bidder at $2.1 million.
He stated other contractors indicated they were too busy and unable to perform the work. He stated,
due to many projects and the lack of contractors, contractors were selective and placed premiums on
bids. He suggested rejecting the bids and rebidding the project with Phase 1 and Phase 2 together.
Councilmember Matsumoto suggested the scope of work be expanded to make the project more
attractive.
SPECIAL CITY COUNCIL MEETING JULY 12,2017
MINUTES PAGE 2
In response to Councilmember Addiego, Principal Engineer Bautista explained the timing for use of
the grant funds. He anticipated going back out to bid at the end of 2017, during off peak.
Mayor Gupta concurred with Councilmember Matsumoto regarding additional work. He asked why
Phase 3 could not be combined as well. Principal Engineer Bautista stated the design for Phase 3
was not yet completed.
Motion - Garbarino / Second - Addiego: that this Resolution, RES 82-2017,be approved.
Approved by roll call vote:
Yes: 5 —Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto, Vice
Mayor Normandy, and Mayor Gupta
Enactment No: RES 82-2017
4. Report regarding a resolution awarding the construction contract to NBC Construction of
San Francisco, California for the Gateway Sign Implementation Project in an amount not to
exceed $180,147, and authorizing a total construction budget of$216,177. (Sam Bautista,
Principal Engineer)
4a. Resolution awarding the construction contract to NBC Construction of San
Francisco, California for the Gateway Sign Implementation Project in an amount not
to exceed $180,147 and authorizing a total construction budget of$216,177.
Principal Engineer Bautista explained the Gateway Master Plan and proposed project.
Mayor Gupta questioned why the City was not represented on the signs and asked if there were
other options.
Councilmember Mastumoto explained the concept and charge of designing the signs. She stated the
signs represented industrial by materials and were contemporary to represent the biotech.
Mayor Gupta stated the signs would not inform viewers.
Councilmember Addiego stated the purpose was to distinguish the City from San Francisco. He
stated he had lost interested in the project and there was no artistry in the signs.
Councilmember Matsumoto stated the signs were designed to not distract from the other signs.
Vice Mayor Normandy stated "South"was so pronounced.
Councilmember Matsumoto stated many people thought the City was the south portion of San
Francisco.
Vice Mayor Normandy stated "South" was too large.
Councilmember Addiego stated it appeared as if the City had a"complex".
Councilmember Garbarino asked if consideration was given to including "Welcome to..."
Principal Engineer Bautista stated the sign was not fabricated yet and staff could ask if it could be
redesigned.
SPECIAL CITY COUNCIL MEETING JULY 12,2017
MINUTES PAGE 3
Vice Mayor Normandy asked if the font size could be revisited.
City Manager Futrell stated the sign design was included in the 2013 Master Plan but the bids could
be rejected and a study session could be held to discuss alternative designs.
In response to Councilmember Matsumoto, City Manager Futrell discussed the cost for the signs
and increased costs when CalTrans approval was required.
Motion- Addiego/ Second - Garbarino: that this Resolution be recommended for denial. Approved
by roll call vote:
Yes: 4—Councilmember Addiego, Councilmember Garbarino, Vice Mayor Normandy, and Mayor
Gupta
No: 1 —Councilmember Matsumoto
5. Report regarding a resolution approving the Program Supplemental Agreement No. 025-F
with the State of California for the design phase of the Linden Avenue and Spruce Avenue
Traffic Calming Improvement Project in the amount not to exceed $155,000, and
authorizing the City Manager to execute the agreement. (Richard Cho, Senior Civil
Engineer)
5a. Resolution authorizing the City Manager to execute Program Supplemental
Agreement No. 025-F with the State of California for the design phase of the Linden
Avenue and Spruce Avenue Traffic Calming Improvement Project in the amount not
to exceed $155,000.
Senior Civil Engineer Cho presented the staff report.
Councilmember Matsumoto asked how it was determined which streets were receiving traffic
calming improvements. She asked if there was a waiting list for others wanting improvements.
Senior Civil Engineer Cho discussed the grant process. Principal Engineer Bautista explained that
the project was in the Master Plan. Councilmember Matsumoto discussed neighborhood concerns
about traffic safety. Principal Engineer Bautista stated the Pedestrian and Bike Plans led to grant
applications. He discussed the pilot program in the Avalon area and review of traffic calming
measures.
Councilmember Addiego indicated support for the project. He discussed temporary installation of
street circles (roundabouts) in Nashville, Tennessee. Senior Civil Engineer Cho discussed variations
of traffic circles.
Vice Mayor Normandy discussed issues with roundabouts. She suggested not using"cheap" when
describing public safety options.
Motion -Normandy/ Second - Addiego: that this Resolution, RES 83-2017,be approved.
Approved by roll call vote:
Yes: 5 —Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto, Vice
Mayor Normandy, and Mayor Gupta
Enactment No: RES 83-2017
SPECIAL CITY COUNCIL MEETING JULY 12,2017
MINUTES PAGE 4
ADJOURNMENT
Being no further business, Mayor Gupta adjourned the meeting at 8:13 p.m.
Submitted by: Ap roved by:
Gabriel "rd , Deputy City Clerk Pradeep pta, Mayor
City of South San Francisco City of South San Francisco
SPECIAL CITY COUNCIL MEETING JULY 12,2017
PAGE 5
MINUTES