HomeMy WebLinkAboutMinutes 2017-09-06 @6:00 MINUTES
SPECIAL MEETING
q CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, SEPTEMBER 6, 2017
6:00 p.m.
CALL TO ORDER TIME: 6:02 p.m.
ROLL CALL PRESENT: Councilmember Addiego, Garbarino,
Matsumoto, Vice Mayor Normandy and Mayor
Gupta.
ABSENT: None.
AGENDA REVIEW
City Manager Futrell recommended removing items 3 and 14 from the agenda.
Councilmembers agreed.
Councilman Garbarino requested that the meeting be adjourned in honor of Patricia Cavagnaro, Betty
R. Seubert and Robert E. Penna.
PUBLIC COMMENTS
None.
LEGISLATIVE BUSINESS
1. Report regarding an Ordinance adding Chapter 15.64 to the South San Francisco Municipal Code to
comply with AB 1236 regarding electric vehicle charging stations review processes and expedited
permitting procedures. (Phillip Perry, Chief Building Official)
1 a. An Ordinance adding Chapter 15.64 to the South San Francisco Municipal Code to comply
with AB1236 regarding electric vehicle charging stations review processes and expedited
permitting procedures.
Building Inspector Rietdorf presented the staff report recommending introduction of an ordinance adding
Chapter 15.64 to the South San Francisco Municipal Code to comply with AB1236 regarding electric
vehicle charging stations review processes and permitting procedures. Mr. Rietdorf explained that
AB 1236 requires all jurisdictions with less than a population of 200,000 to adopt an ordinance that would
streamline and expedite electric vehicle charging station requests. He explained that the City has been
proactive with policies that encourage installation of charging stations;including reviewing and issuing
such permits within a maximum of five(5)days,or over the counter by appointment.Under the current
process,the City can accept and approve applications either at the building counter or electronically,and
the City substantially expedites the review of such applications.Consequently,the primary ramification
of the State-mandated ordinance is that the City may not deny applications for electric vehicle charging
stations unless the City makes specified written findings demonstrating that the proposed stations would
have "a specific, adverse impact upon public health or safety, and there is no feasible method to
satisfactorily mitigate or avoid the specific,adverse impact."Staff anticipates such occurrences would be
very rare because the City seldom encounters issues or concerns with electric vehicle charging stations
that cannot be resolved through the design and permitting process. Accordingly, staff recommended
introduction of the ordinance.
Councilwoman Matsumoto queried whether charging stations were installed at City facilities other than
the Miller Avenue Parking Garage.
Inspector Rietdorf indicated not at this time,but other locations were being considered.
The Councilwoman further queried whether installation of electric vehicle charging stations was being
required of new projects.
Inspector Rietdorf replied that installation of charging stations was not currently required;however,the
configurations for such stations were required.
Vice Mayor Normandy observed that the League of California Cities opposed AB 1236 when it was in the
Assembly. She queried the reason for the opposition.
Councilman Garbarino responded that the opposition was on fairness grounds. He queried the penalties
for noncompliance.
City Attorney Rosenberg responded that penalties for noncompliance with AB1236 were unclear.
Motion—Councilman Addiego/Second—Councilman Garbarino: to introduce an Ordinance adding
Chapter 15.64 to the South San Francisco Municipal Code to comply with AB 1236 regarding electric
vehicle charging stations review processes and expedited permitting procedures.Unanimously approved
by roll call vote.
SPECIAL CITY COUNCIL MEETING SEPTEMBER 6,2017
MINUTES PAGE 2
ADMINISTRATIVE BUSINESS
2.Report regarding Resolution No.104a-2017 approving a Disposition and Development Agreement with
Hisense Real Estate(USA)for the development of the properties located at 200 Linden,212 Baden,and
216 Baden Avenue (APNs 012334130, 012334160, 012334030 and 012334040) for $3,500,000 and
authorizing the City Manager to execute the Agreement. (Julie Barnard, Economic Development
Coordinator)
2a. Resolution No. 104a-2017 approving a Disposition and Development Agreement with
Hisense REUS,LLC for the sale development of the properties located at 200 Linden,212 Baden,
and 216 Baden Avenue (APNs 012334130, 012334160, 012334030 and 012334040) for
$3,500,000 and authorizing the City Manager to execute the Agreement.
Economic Development Coordinator Barnard presented the staff report recommending that the Council
adopt a resolution approving a Disposition and Development Agreement (DDA) between the City of
South San Francisco and Hisense Real Estate for the sale of 200 Linden, 212 Baden, and 216 Baden
Avenue for $3,500,000, and authorizing the City Manager to execute the Agreement on behalf of the
City. She thanked the Housing Standing Committee,including Councilmembers Addiego and Matsumoto
for their extensive guidance throughout the process of selecting a developer for recommendation.
Through a competitive bid process,the City Council selected Hisense as the developer for the properties,
because their proposal presented the highest purchase price($3,500,000),for-sale housing,and a proposal
to provide ground floor retail of either a drug store or a grocery store. On November 7, 2016, the City
Council and Successor Agency approved an Exclusive Negotiating Rights Agreement(ENRA)between
the South San Francisco Successor Agency, the City of South San Francisco, and Hisense for the site.
Later that month,the Oversight Board confirmed their approval of the sale price.The ENRA established
procedures and standards over a set period for the negotiation between the City and Hisense in order to
reach a DDA.
Ms. Barnard continued and advised that the ENRA was effective on November 30,2016,with an initial
term of seven(7)months and an option to extend by an additional 60 days upon the payment of$25,000.
On June 5,2017,Hisense opted to extend the ENRA term to August 29,2017 and paid the$25,000 fee.
The City and developer were currently working in good faith until execution of the DDA.Per the ENRA,
Hisense paid a$300,000 deposit. Costs associated with staff and City attorney costs are deducted from
this deposit, with the remainder being applicable to the purchase price. Staff has been working closely
with Hisense to assist in refining its concept,to ensure that the objectives set forth in the ENRA are met,
and to negotiate a DDA for the final sale of the properties.On May 29,2017,Hisense submitted its initial
planning application.This was reviewed by the Design Review Board and the Technical Advisory Group
on June 20, 2017. Additionally, a community meeting was held on July 31, 2017 to gather community
input.Hisense revised its planning application based on comments from the aforementioned meetings and
from staff.The revised plan set was submitted on August 1,2017 and their application is currently under
review by planning staff. The Project's entitlements will be scheduled for consideration by the Planning
Commission once the Project's plans are deemed to be complete.
The proposed project includes the following features: (1)97 for-sale units;(2)approximately 6,500 sq.ft.
of ground floor retail; (3) 85 foot building height; (4) Development amenities including a 7,000 sq. ft.
courtyard, 1,200 sq. ft. common room and an eighth floor lounge and deck; and (5) 20 Below Market
Rate(BMR)units.In addition,Hisense is seeking to utilize the State density bonus,which allows them to
SPECIAL CITY COUNCIL MEETING SEPTEMBER 6,2017
MINUTES PAGE 3
increase their total number of units by 35 percent if certain affordability requirements are met.The State
Density Bonus Regulations, however, require lower affordability levels than the City's Inclusionary
Housing Regulations.Accordingly,as set forth in the California Government Code,all units will need to
be at 80 percent Area Median Income (AMI) and below. A term of the DDA states that the final
Affordable Housing Agreement will be approved by the City as a condition of approval to the planning
entitlements.
Councilman Addiego commended Hisense for its investment in the City's Downtown. He stated that he
was very impressed and grateful to Hisense for not attempting to negotiate the sales price.
Councilwoman Matsumoto queried when the groundbreaking might be accomplished.
Hisense responded that groundbreaking might be as early as late December 2017.
Motion—Councilwoman Matsumoto/Second—Councilman Garbarino:to approve Resolution No. 104a-
2017. Unanimously approved by roll call vote.
3. Report regarding a resolution approving a first amendment to the services agreement with Barrango
MFG for the installation and maintenance of holiday decorations to amend the scope of services and
increase the not to exceed amount from$22,880 to $78,880. (Julie Barnard, Economic and Community
Development Coordinator)
3a.Resolution approving a first amendment to the services agreement with Barrango MFG for the
installation and maintenance of holiday decorations to amend the scope of services and increase
the not to exceed amount from $22,880 to $78,880
Item not heard.
4. Report regarding Resolution No 105-2017 approving the second amendment to a consulting services
agreement with Personnel Data Systems Inc, for the installation of a new human resources,payroll,and
timekeeping software system, increasing the contract amount by $250,000 for a total amount not to
exceed$500,000 and authorizing the City Manager to execute the amendment. (Mich Mercado,Human
Resources Manager and Richard Lee, Finance Director)
4a.Resolution No. 105-2017 approving the second amendment to a consulting services agreement
with Personnel Data Systems Inc, extending the term and increasing the contract amount by
$250,000 for a total amount not to exceed of$500,000 and authorizing the City Manager to
execute the amendment.
Human Resources Manager Mercado presented the staff report recommending that Council adopt a
resolution approving a second amendment to the consulting services agreement with Personnel Data
Systems Inc. (PDS) for the installation of a new human resources, payroll and timekeeping software
system, and authorizing the City Manager to execute the amendment. She advised that over a year ago
staff confirmed that the current payroll processing procedures cost the City roughly.5 million annually.
The system had many inaccuracies and caused unacceptable error and omissions. Accordingly, staff
undertook an RFP. The decision to select PDS as the vendor was unanimous and Council approved the
contract.
SPECIAL CITY COUNCIL MEETING SEPTEMBER 6,2017
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Councilwoman Matsumoto noted that she voted against the original contract.
Manager Mercado presented a PowerPoint presentation explaining the process of transferring the data
from the current payroll system to the PDS System. She noted the intricacies and complexities of this
process,which as an example,included 186 data entry elements for an employee with a straightforward
profile. When inaccurate data transfer occurs vis-à-vis the PDS system, staff has to manually enter the
system to identify and correct the information. The majority of data input is complete and the team is
working on automation.However,to correct past errors,validate data and remove manual processes will
require more time, and more money, specifically an additional $250,000. This includes 1354 hours of
anticipated developer time, including 468 hours for the interface files, including 200 hours for PERS
interface needs alone. The project customizations will bring the implementation project total cost to
$655,000. While a significant investment up-front,the new system will reduce inefficiencies,duplicate
entries, manual entries, paper, and staff time, thereby reducing ongoing costs each year. Manager
Mercado noted tremendous support from user departments, which are starved for the technology.
Vice Mayor Normandy noted the need for implementation to occur as quickly as possible. She noted that
since had been subject to payroll errors she would abstain from the vote.
Councilwoman Matsumoto reiterated her concern regarding this contract. She stated that greater due
diligence pertinent to the consultant had been needed on the front end. She had no confidence in the
vendor's ability to synthesize the current system with the new system. She was concerned that additional
issues and costs would arise before implementation.
Mayor Gupta commented that system conversions are frequently extended. He emphasized the
importance of accuracy related to this system and the need to get it right for employees. He encouraged
completing the conversion as quickly and as accurately as possible and moving towards final resolution.
Motion—Councilman Garbarino/Second—Councilman Addiego:to approve Resolution No. 105-2017.
Approved by the following roll call vote:AYES: Councilman Addiego,Councilman Garbarino;Mayor
Gupta;NAYS: Councilwoman Matsumoto; ABSTAIN: Vice Mayor Normandy; ABSENT: None.
CONSENT CALENDAR
5. Report regarding Resolution No. 106-2017 determining and declaring a prima facie speed limit of 15
miles per hour when children are present on Miller Avenue, between Holly Avenue and Gardenside
Avenue, fronting Sunshine Gardens Elementary School. (Richard Cho, Senior Civil Engineer)
5a.Resolution No. 106-2017 determining and declaring a prima facie speed limit of 15 miles per
hour when children are present on Miller Avenue, between Holly Avenue and Gardenside
Avenue, fronting Sunshine Gardens Elementary School.
6. Report regarding Resolution No. 107-2017 approving the Debt Management Policy of the City of
South San Francisco. (Richard Lee, Director of Finance)
6a. Resolution No. 107-2017 approving the Debt Management Policy of the City of South San
Francisco.
SPECIAL CITY COUNCIL MEETING SEPTEMBER 6,2017
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7. Report regarding Resolution No. 108-2017 approving the City Council's response to the San Mateo
County Civil Grand Jury Report, dated July 12, 2017, entitled "A Delicate Balance: Privacy vs.
Protection", and authorizing the City Manager to send the response letter on behalf of the City Council.
(Jeff Azzopardi, Police Chief)
7a.Resolution No. 108-2017 approving the City Council's response to the San Mateo County
Civil Grand Jury Report, dated July 12, 2017, entitled "A Delicate Balance: Privacy vs.
Protection", and authorizing the City Manager to send the response letter on behalf of the City
Council.
8.Report regarding Resolution No. 109-2017 approving the salary schedule effective September 8,2017,
to reflect a three percent increase for non-union hourly job classifications. (LaTanya Bellow, Human
Resources Director)
8a.Resolution No. 109-2017 approving the salary schedule effective September 8,2017 to reflect
a three percent wage increase for non-union hourly job classifications.
9.Report regarding Resolution No. 110-2017 awarding a construction contract to VSS International,Inc.
of West Sacramento,California for the 2017 Scrub Seal&Rapid Setting Slurry Seal Project in an amount
not to exceed $754,120 and authorizing a total construction budget of $1,080,356. (Sam Bautista,
Principal Engineer)
9a.Resolution No. 110-2017awarding the construction contract to VSS International,Inc.of West
Sacramento,California for the 2017 Scrub Seal&Rapid Setting Slurry Seal Project in an amount
not to exceed$754,120 and authorizing a total construction budget of$1,080,356.
10.Report regarding Resolution No. 111-2017 awarding a construction contract to Interstate Grading&
Paving, Inc. of South San Francisco, California for the 2016 Street Rehabilitation Project in an amount
not to exceed $2,574,469 and authorizing a total construction budget of$3,240,851. (Sam Bautista,
Principal Engineer)
10a.Resolution No. 111-2017 awarding a construction contract to Interstate Grading&Paving,
Inc. of South San Francisco, California for the 2016 Street Rehabilitation Project in an amount
not to exceed$2,574,469 and authorizing a total construction budget of$3,240,851.
11. Report regarding Resolution No. 112-2017 awarding a construction contract to K.J. Woods
Construction Inc. of San Francisco, California for the 2016 Sanitary Sewer and Manhole Replacement
Project in an amount not to exceed$1,548,000 and authorizing a total construction budget of$2,055,960.
(Sam Bautista, Principal Engineer)
11 a. Resolution No. 112-2017 awarding the construction contract to K.J. Woods Construction
Inc. of San Francisco,California for the 2016 Sanitary Sewer and Manhole Replacement Project
in an amount not to exceed$1,548,000 and authorizing a total construction budget of$2,055,960.
12. Report regarding Resolution No. 113-2017 approving the first amendment to a consulting services
agreement with Du-All Safety extending the term for a second year,increasing the contract amount by
SPECIAL CITY COUNCIL MEETING SEPTEMBER 6,2017
MINUTES PAGE 6
$125,000 for a total amount not to exceed $250,000, and authorizing the City Manager to execute the
amendment. (LaTanya Bellow, Human Resources Director)
12a.Resolution No. 113-2017 approving the first amendment to a consulting services agreement
with Du-All Safety extending the term for a second year and increasing the contract amount by
$125,000 for a total amount not to exceed of$250,000, and authorizing the City Manager to
execute the agreement.
13. Report regarding Resolution No. 114-2017 accepting the receipt and allocation of$30,174 in grant
funds from the California Board of State and Community Corrections to the LifeMoves Outreach
Program for the enhancement of homeless outreach efforts. (Jeff Azzopardi, Police Chief)
13a.Resolution No. 114-2017 accepting the receipt and allocation of$30,174 in grant funds from
the California Board of State and Community Corrections to the LifeMoves Outreach Program for
the enhancement of homeless outreach efforts.
14. Report regarding a motion to accept the HVAC Improvement at Main Library and Magnolia Center
Rebid Project as complete in accordance with plans and specifications(total construction cost$153,759).
(Sam Bautista, Principal Engineer)
Item not heard.
Item No. 5: Councilwoman Matsumoto queried whether the safety problem was attributable to residents
speeding or parents dropping off children near the school.
Director of Public Works and City Engineer Kim responded that the problem was similar to that seen at
other local schools and related to parents dropping off and picking up their children as opposed to
residents speeding in the area.
Vice Mayor Normandy queried the location of stop signs in the area.
Director Kim advised that stop signs were located on streets approaching Miller Avenue,but in general,
stop signs are not used for traffic calming.
Vice Mayor Normandy stated that something should be done City-wide to protect students.
Director Kim advised parents and teachers at Sunshine Elementary were very concerned and approached
the City.
Vice Mayor Normandy suggested that the issue might be taken to the Parent Teacher Association
Council.
Councilman Addiego queried the"when children are present"portion of the Resolution.
SPECIAL CITY COUNCIL MEETING SEPTEMBER 6,2017
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Director Kim advised that the speed limit applied whenever children were present in the streetscape,and
was intended to cover the time between 8:00 a.m.and 3:00 p.m.when school pick up and drop offs were
prevalent.
Items Nos. 9, 10 and 11: Councilmembers queried the contingencies on these projects.
Principal Engineer Bautista advised the contingencies were set to take advantage of the pricing offered by
the vendors.
Item No. 12: Councilwoman Matsumoto requested a Friday Memo detailing the number of incidents in
which City Vehicles were at fault over the past five(5)years,by City Department and dollar value.
Motion—Councilman Garbarino/Second—Councilman Addiego:to approve Consent Calendar Items 1-
13. Unanimously approved by roll call vote.
Recess: 7:20 p.m.
Meeting resumed: 7:25 p.m.
CLOSED SESSION
Time Entered Closed Session: 7:25 p.m.
Open Session resumed: 7:45 p.m.
15. Closed Session: Conference with Legal Counsel Existing Litigation(paragraph(1) of subdivision
(d) of Section 54956.9); One Case;Name of Case: San Mateo County Unfunded Mandate Test Claim
Regarding NPDES Permit Compliance Costs.
Report out of Closed Session by Mayor Gupta: Direction given.No reportable action.
ADJOURNMENT
Being no further business,Mayor Gupta adjourned the meeting at 7:45 p.m. in honor of Patricia
Cavagnaro,Betty R. Seubert and Robert E. Penna.
bmitted: � Ap raved:
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Krista ` artin li ity Clerk Pradeep Gupta, Mayor
City of So San Francisco City of South San Francisco
SPECIAL CITY COUNCIL MEETING SEPTEMBER 6,2017
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