HomeMy WebLinkAboutMinutes 2017-06-27 @6:00 MINUTES
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CITY HALL
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CONFERENCE ROOM
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SOUTH SAN FRANCISCO, CA
WEDNESDAY, JUNE 27, 2017
6:00 p.m.
CALL TO ORDER Time: 6:01 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino, and
Matsumoto, Vice Mayor Normandy and Mayor Gupta.
Absent: None
AGENDA REVIEW
City Manager Futrell stated there were no changes to agenda but staff requested Item#12, Closed
Session,be held at the beginning of the meeting.
CLOSED SESSION
12. Closed Session:
Conference with Labor Negotiators
(Pursuant to Government Code §54957.6)
Agency Designated Representative: LaTanya Bellow, Human Resources Director
Employee Organizations: AFSCME, Local 829, AFL-CIO, Confidential Unit, Teamsters
Local 856, International Association of Firefighters, Local 1507, International Union of
Operating Engineers Local 39, Mid-management Unit, Teamsters Local 856, South San
Francisco Police Association, Public Safety Managers, and Executive Management Unit.
Council entered closed session at 6:02 p.m.
Council returned resumed the Regular Meeting at 6:24 p.m.
City Attorney Rosenberg stated direction was provided with no reportable action.
PUBLIC COMMENTS
None.
ADMINISTRATIVE BUSINESS
1. Report regarding a resolution approving the South San Francisco Green Infrastructure Plan
Workplan in accordance with provision C.3.j of the Municipal Regional Permit. (Sam
Bautista, Principal Engineer)
1 a. Resolution approving the South San Francisco Green Infrastructure Plan Workplan
in accordance with provision C.3.j of the Municipal Regional Permit.
Principal Engineer Bautista introduced Robin Lee, provided background on the permit and
indicated the Council needed to approve a framework for development of the Green
Infrastructure Plan.
Robin Lee presented a PowerPoint explaining Green Infrastructure, its purpose to reduce
TMDLs, challenges,permit provisions for Green Infrastructure Planning and Permitting,
targets and goals, and potential projects.
Councilmember Addiego asked if the City was involved in Green Infrastructure with
developers. Ms. Lee explained retrofit and new projects would need to be Green
Infrastructure. Councilmember Addiego asked if the City could stop paving the remaining
green space. Principal Engineer Bautista responded that the City required porous concrete
to allow stormwater to be absorbed.
Councilmember Garbarino asked if the City had discussed alternatives to the Orange Park
concept underground bunker. City Manager Futrell stated Caltrains would fund the design
and research of alternatives.
Councilmember Matsumoto stated the City had to commit to complete its plan by June 30,
2019, at an estimated cost of$450,000. She discussed the CCAG work plans. She stated San
Bruno had bought in for$50,000. She recommended Council commit to complete the plan
by June 30, 2019,but not commit to a dollar amount until staff spoke with CCAG regarding
for potential joint efforts. City Manager Futrell stated the proposed action did not
appropriate any funds and staff would work to save the City money.
Vice Mayor Normandy asked when the Linden Avenue and Airport Boulevard parallel
parking would begin. City Manager Futrell stated it was a request in the CIP budget for
Council consideration.
Mayor Gupta asked if the City was preparing its own plan. Principal Engineer Bautista
clarified that each individual City would prepare its own plan. Mayor Gupta asked the surety
that the City would obtain its goal. Ms. Lee discussed the difficulty in studying stormwater.
She stated it would be based on good faith effort due to difficulty in quantifying. Mayor
Gupta questioned what the$450,000 would cover. Principal Engineer Bautista stated it was
for a consultant to prepare and guide the plan. Ms. Lee explained the functions of the
consultant.
Councilmember Matsumoto suggested taking advantage of the basics completed by CCAG
and then paying for South San Francisco specifics.
Mayor Gupta discussed an ABAG meeting at which a speaker indicated the first few inches
of rain were absorbed and the rest ran off.
Motion-Addiego/ Second- Garbarino: that this Resolution, RES 60-2017,be approved. Approved
by roll call vote:
Yes: 5 - Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto, Vice
Mayor Normandy, and Mayor Gupta
SPECIAL CITY COUNCIL MEETING JUNE 27,2017
MINUTES PAGE 2
Enactment No: RES 60-2017
2. Report regarding a resolution authorizing the City Manager to execute a Memorandum of
Understanding with the County of San Mateo and City of San Bruno for the Navigable
Slough Feasibility Study and approving a$40,000 contribution towards the cost of the study.
(Eunejune Kim, Public Works Director/City Engineer)
2a. Resolution approving the City Manager to execute a Memorandum of
Understanding with the County of San Mateo and City of San Bruno for the
Navigable Slough Feasibility Study and approving a$40,000 contribution towards
the cost of the study.
Public Works Director/City Engineer Kim presented the staff report.
Councilmember Garbarino asked why it was classified as a navigable slough. Public Works
Director/City Engineer Kim stated it was an important drainage channel and he would
investigate why it was a navigable slough.
Councilmember Addiego discussed the confluence of navigable slough and Colma Creek
issues with its banks. He recommended a more aggressive,modern approach.
Mayor Gupta asked if the flood map would change. Public Works Director/City Engineer
Kim explained that the study would at the very least mitigate sea level rise. He discussed
the FEMA appeal related to flood maps.
Motion- Addiego/ Second-Normandy: that this Resolution, RES 61-2017,be approved. Approved
by roll call vote:
Yes: 5 - Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto, Vice
Mayor Normandy, and Mayor Gupta
Enactment No: RES 61-2017
3. Report regarding a resolution approving the South San Francisco Conference Center
Authority Fiscal Year 2017-18 budget. (Dean Grubl, Director)
3a. Resolution approving the South San Francisco Conference Center Authority Fiscal
Year 2017-18 budget.
Vice Mayor Normandy recused herself due to receiving compensation from the South San
Francisco Chamber of Commerce.
Director Grubl presented the budget to the Council.
Councilmember Matsumoto disclosed that she met with Director Grubl to review the budget.
Councilmember Addiego congratulated the Conference Center. He asked the flow of money from
the Conference Center to the Chamber of Commerce. Director Grubl discussed advertising on the
Chamber website and membership totaling$7,250.
Motion- Garbarino/ Second -Addiego: that this Resolution, RES 62-2017,be approved. Approved
by roll call vote:
Yes: 4 - Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto, and
SPECIAL CITY COUNCIL MEETING JUNE 27,2017
MINUTES PAGE 3
Mayor Gupta
Recused: 1 —Vice Mayor Normandy
Enactment No: RES 62-2017
4. Report regarding a resolution approving a consulting services agreement with AGS
GeoSpatial LLC for Geographic Information Systems services for a three-year term in a
total amount not to exceed$450,000, and authorizing the City Manager to execute the
agreement. (Tony Barrera, Information Technology Manager)
4a. Resolution approving a consulting services agreement with AGS GeoSpatial LLC for
Geographic Information Systems services for a three-year term in a total amount not
to authorizing the City Manager to execute agreement.
Information Technology Manager Barrera presented the staff report.
Councilmember Matsumoto indicated support for the recommendation.
Councilmember Garbarino expressed appreciation of the clarification.
Motion- Garbarino /Second- Addiego: that this Resolution, RES 63-2017,be approved. Approved
by roll call vote:
Yes: 5 - Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto, Vice
Mayor Normandy, and Mayor Gupta
Enactment No: RES 63-2017
5. Report regarding study session considering changes to the Master Fee Schedule. (Richard
Lee, Director of Finance)
Director of Finance Lee presented a PowerPoint outlining the process and best management
practices.
Councilmember Matsumoto asked why fees were increased by CPI. Director of Finance Lee
explained the best practice to conduct a fee study once every three to five years and increase
by CPI in between.
Councilmember Garbarino expressed concern about using CPI.
Mayor Gupta asked how the assumption of using CPI had been tested. Director of Finance
Lee explained that CPI would be used in intervening years and then the fees reviewed and
adjustments made as required.
Councilmember Garbarino stated he was stunned with the difference between actual costs
and fees charged. He stated the proposed fee schedule at least recovered costs.
Councilmember Addiego commended the outcome and agreed with the fees except Fee
PL16, appeal of Planning Commission. He suggested the fee be 50%with the exception of
the applicant to encourage participation.
Councilmember Matsumoto asked if reducing the appeal fee would help mitigate the call up
procedure. City Manager Futrell stated the cost of the call up procedure would be rolled into
SPECIAL CITY COUNCIL MEETING JUNE 27,2017
MINUTES PAGE 4
the developer's fee.
Councilmember Addiego stated $800 was enough to weed out the malcontent.
Vice Mayor Normandy asked when the building inspection fees increased to $23,000.
Director of Finance Lee stated the proposed fee recovered 100% of the cost.
Councilmember Addiego asked why 1,000,000 square feet only paid 70%. Director of
Finance Lee discussed the most common applications and comparison to other agencies and
staffs recommendation for 70%cost recovery for 1,000,000 square feet or above.
Vice Mayor Normandy stated she had issues with construction review, appeals and sign
fees.
Councilmember Addiego questioned why the full rate was not proposed for multi-family
subdivision. Planning Manager Mehra explained the various entitlements a developer might
seek.
Mayor Gupta discussed subsidies of services and stated the proposed fees still subsidized
40%. He stated it was necessary to be competitive with other cities. He explained the sample
application and fee comparison. He questioned the reduction in fees. Director of Finance
Lee stated there were instances where the City was over collecting versus under collecting.
He stated the City was precluded from collecting over 100% of the fee. City Attorney
Rosenberg stated the City had determined a reasonable estimation at that snap shot in time.
City Manager Futrell explained the subcommittee's request to compare fees with other
cities.
Vice Mayor Normandy expressed concern with the impacts on residents. She discussed the
importance of the fee study.
Councilmember Matsumoto questioned why Daly City was included in the comparison.
Director of Finance Lee stated the comparison included surrounding full-service cities.
Councilmember Matsumoto stated the community and businesses were different. City
Manager Futrell stated Daly City was usually included but could be revisited.
Councilmember Matsumoto asked if departments were in charge of their individual fees.
Director of Finance Lee stated security detail was included in the fee study. City Manager
Futrell stated all fees were approved by Council in the master fee schedule.
Councilmember Matsumoto asked if the fee for Council agendas was $40. City Manager
Futrell confirmed that to be correct. Councilmember Matsumoto asked about the charge for
public records. City Attorney Rosenberg stated State law prohibited charging for cost of
service and the fee was $.25 per page.
Vice Mayor Normandy noted that Council candidate statements were increasing to $1,000.
Councilmember Matsumoto asked about permit parking. City Manager Futrell stated it was
not included in fee study but was in the master fee schedule.
City Attorney Rosenberg clarified that the current report was correct regarding the plan fee
SPECIAL CITY COUNCIL MEETING JUNE 27,2017
MINUTES PAGE 5
inspection on Page 42 of 49.
Vice Mayor Normandy asked if the fees were in numerical order. Director of Finance Lee
explained that for comparison issues the fees were renumbered.
Director of Finance Lee confirmed that Fee PL16 cost recovering was 50% at a rate of$815.
City Manager confirmed that the Council would review the Master Fee Schedule annually
but conduct a fee study every 3 years.
Councilmember Matsumoto suggested Parks and Recreation fees be increased. City
Manager Futrell explained that Parks and Recreation fees were more difficult than
anticipated but the study would continue. He stated the recommendation was to increase 5%
across the board while continuing the study.
CONSENT CALENDAR
Councilmember Matsumoto pulled Item 7.
Motion-Addiego/ Second-Normandy: that the Consent Calendar be approved. Approved by roll
call vote:
Yes: 5 - Councilmember Addiego, Councilmember Garbarino, Councilmember Matsumoto,Vice
Mayor Normandy, and Mayor Gupta
6. Report regarding a resolution approving a purchase agreement with JWC Environmental for
the purchase of parts to repair and refurbish sewage grinders at the Water Quality Control
Plant's sewage pump stations for Fiscal Years 2017-18through 2021-22 in an amount not to
exceed $160,000 per Fiscal Year and authorizing the City Manager to execute the agreement
on behalf of the City of South San Francisco. (Brian Schumacker, Plant Superintendent)
6a. Resolution approving a purchase agreement with JWC Environmental for the
purchase of parts to repair and refurbish sewage grinders at the Water Quality
Control Plant's sewage pump stations for Fiscal Years 2017-18 through 2021-22 in
an amount not to exceed $160,000 per Fiscal Year and authorizing the City Manager
to execute the agreement on behalf of the City of South San Francisco.
Motion- Addiego/ Second -Normandy: that this Resolution, RES 64-2017,be approved. Approved
by roll call vote:
Yes: 5 - Karyl Matsumoto, Liza Normandy, Mark Addiego,Pradeep Gupta, and Richard Garbarino
Enactment No: RES 64-2017
7. Report regarding a resolution approving the reapplication of Redevelopment Agency(RDA)
Down Payment Assistance subsidies to be applied towards all Below Market Rate(BMR)
properties resold; and authorizing the City Manager to approve the rollover of a$100,000
subsidy related to the resale of a BMR Unit at 2200 Gellert Boulevard, Unit#6103 and
execute documents associated with the rollover. (Alex Greenwood, ECD Director)
7a. Resolution approving the reapplication of Redevelopment Agency(RDA) Down
Payment Assistance subsidies to be applied towards all Below Market Rate (BMR)
properties resold; and authorizing the City Manager to approve the rollover of a
$100,000 subsidy related to the resale of a BMR Unit at 2200 Gellert Boulevard,
SPECIAL CITY COUNCIL MEETING JUNE 27,2017
MINUTES PAGE 6
Unit#6103 and execute documents associated with the rollover.
Councilmember Addiego asked why the program could not be used for middle income. City
Attorney Rosenberg stated the unit was only two-bedrooms therefore would be unaffordable
by a small family. ECD Director Greenwood stated it was a policy decision for the Council.
He stated staff's analysis determined there should be no fiscal impact to the City.
Vice Mayor Normandy asked the size of the property. City Attorney Rosenberg stated it was
1,000 square feet.
Motion- Addiego /Second-Normandy: that this Resolution, RES 65-2017,be approved. Approved
by roll call vote:
Yes: 5 -Karyl Matsumoto, Liza Normandy, Mark Addiego, Pradeep Gupta, and Richard Garbarino
Enactment No: RES 65-2017
8. Report regarding a resolution approving various purchase agreements for the furnishing of
bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2017-18; and
authorizing the City Manager to execute the necessary agreements. (Brian Schumacker,
Water Quality Control Plant Superintendent)
8a. Resolution approving purchase agreements for the furnishing bulk process chemicals
at the Water Quality Control Plant for Fiscal Year 2017-18; and authorizing the City
Manager to execute the necessary agreements.
Motion-Addiego / Second -Normandy: that this Resolution, RES 66-2017,be approved. Approved
by roll call vote:
Yes: 5 -Karyl Matsumoto, Liza Normandy, Mark Addiego, Pradeep Gupta, and Richard Garbarino
Enactment No: RES 66-2017
9. Report regarding a resolution approving the Memorandum of Understanding for the
Confidential,Teamsters Local 856Unit dated July 1, 2017 through June 30, 2020. (LaTanya
Bellow,Human Resources Director)
9a. Resolution approving the Memorandum of Understanding for the Confidential,
Teamsters Local 856 Unit dated July 1, 2017 through June 30, 2020.
Motion-Addiego/ Second-Normandy: that this Resolution, RES 67-2017,be approved. Approved
by roll call vote:
Yes: 5 -Karyl Matsumoto, Liza Normandy, Mark Addiego, Pradeep Gupta, and Richard Garbarino
Enactment No: RES 67-2017
10. Report regarding a resolution approving the Memorandum of Understanding for the South
San Francisco Police Association dated July 1, 2017through June 30, 2022. (LaTanya
Bellow, Human Resources Director)
10a. Resolution approving the Memorandum of Understanding for the South San
Francisco Police Association, dated July 1,2017 through June 30, 2022.
Motion-Addiego / Second -Normandy: that this Resolution, RES 68-2017,be approved. Approved
by roll call vote:
Yes: 5 -Karyl Matsumoto, Liza Normandy,Mark Addiego, Pradeep Gupta, and Richard Garbarino
Enactment No: RES 68-2017
SPECIAL CITY COUNCIL MEETING JUNE 27,2017
MINUTES PAGE 7
11. Report regarding a resolution approving the Memorandum of Understanding for the
International Union of Operating Engineers, Local 39Unit, dated July 1, 2017through June
30, 2020. (LaTanya Bellow, Human Resources Director)
11 a. Resolution approving the Memorandum of Understanding for the International
Union of Operating Engineers Unit, Local 39 Unit, dated July 1, 2017 through June
30, 2020.
Motion-Addiego/ Second -Normandy: that this Resolution, RES 69-2017,be approved. Approved
by roll call vote:
Yes: 5 - Karyl Matsumoto, Liza Normandy, Mark Addiego, Pradeep Gupta, and Richard Garbarino
Enactment No: RES 69-2017
ADJOURNMENT
Being no further business,Mayor Gupta adjourned the meeting at 7:58 p.m.
Submitted by: Approved by:
116, .41101:aill
Gabrie 'o rigue'`�! uty City Clerk Pradeep Gupta, Mayor
City of South San Francisco City of South San Francisco
SPECIAL CITY COUNCIL MEETING JUNE 27,2017
MINUTES PAGE 8