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2004-05-26 e-packet
AGENDA REDEVELOPMENT AGENCY CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, MAY 26, 2004 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meetings of the Redevelopment Agency are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. RAYMOND L. GREEN Vice Chair RICHARD A. GARBARINO, SR. Boardmember RICHARD BATTAGLIA Investment Officer MICHAEL A. WILSON Executive Director KARYL MATSUMOTO Chair JOSEPH A. FERNEKES Boardmember PEDRO GONZALEZ Boardmember SYLVIA M. PAYNE Clerk STEVEN T. MATTAS Counsel PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS CONSENT CALENDAR 1. Motion to approve the minutes of May 12, 2004 2. Motion to confirm expense claims of May 26, 2004 CLOSED SESSION 3. Pursuant to Government Code Section 54956.8 real property negotiations related to 820 Tennis Drive, 80 Chestnut Avenue (California Water Service) and SF-PUC property located on Mission Road (APNs: 093-312-050/060); Agency Negotiator: Redevelopment Agency Assistant Director Van Duyn ADJOURNMENT REGULAR REDEVELOPMENT AGENCY MEETING MAY 26, 2004 AGENDA PAGE 2 AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, MAY 26, 2004 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE GENERALLY LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RAYMOND L. GREEN Vice Mayor RICHARD A GARBARINO, SR. Councilman RICHARD BATTAGLIA City Treasurer MICHAEL A. WILSON City Manager KARYL MATSUMOTO Mayor JOSEPH A. FERNEKES Councilman PEDRO GONZALEZ Councilman SYLVIA M. PAYNE City Clerk STEVEN T. MATTAS City Attorney PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Announcements · Committee Reports CONSENT CALENDAR o o o o o Motion to approve the minutes of May 6, 12 and 19, 2004 Motion to confirm expense claims of May 26, 2004 Motion to adopt an ordinance amending the City of South San Francisco Zoning Map to change the land use designation of 116 Beacon Way from Planned Industrial (P-I) to Planned Commercial (P-C) Zone District Motion to adopt an ordinance amending the City of South San Francisco Zoning Map to change the land use designation of 178 Starlite Street from planned commercial (P-C-L) to Mixed Industrial (M-l) Zone District Resolution authorizing acceptance of grant funds from the Peninsula Partnership in the amount of $8,780, and from Los Cetritos Elementary School in the amount of $500 to support library programs Resolution requesting the San Mateo County Flood Control District as the funding mechanism to support the countywide NPDES program Resolution accepting dedication of the debris basins and access roads in the Terrabay development from the County of San Mateo Resolution awarding a construction contract to Golden Bay Construction Inc. for the West Orange Avenue Intersection Improvements Project in the amount of $133,020.40 Acknowledgement of proclamations issued: Gary Vannucchi, A1 Silva, and John Lucia (retirees), 5/21/04 REGULAR CITY COUNCIL MEETING AGENDA MAY 26, 2OO4 PAGE 2 PUBLIC HEARING 10. Consideration of amending Chapter 20.125, Inclusionary Housing, clarifying standards for income limits, imposing fines for non-compliance, modifying the right of first refusal and making other consistent administrative changes; waive reading and introduce an ordinance - Continued from April 14, 2004 11. Consideration of Zoning Ordinance Text Amendment to: a) amend SSFMC Chapter 20.06 "Definitions" to modify the definition of "Laundry Services" use type and to create a new definition for "Linen Supply Services" use type; and b) to amend Chapter 20.22 "C-1 Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 Industrial Use Regulations" to include "Linen Supply Services" as a permissible commercial use type subject to approval of a conditional use permit, in accordance with Chapter 20.87 "Amendment Procedure"; waive reading and introduce an ordinance ADMINISTRATIVE BUSINESS 12. Approval of FY 2004-05 budget: a) Resolution approving the operating budget for the City of South San Francisco for FY 2004-05 and appropriating the corresponding funds b) Resolution modifying certain sections of the master fee schedule for FY 2004-05 c) Resolution approving classification descriptions, adjustments to salary schedules, and/or unit designations d) Motion to waive reading and introduce an ordinance amending SSFMC Chapter 3.12 to implement Council-approved position title additions, deletions, and/or changes COUNCIL COMMUNITY FORUM CLOSED SESSION 13. Pursuant to Government Code Section 54957, City Attorney evaluation ADJOURNMENT REGULAR CITY COUNCIL MEETING AGENDA MAY 26, 2004 PAGE 3 StaffReport AGENDA ITEM #3 DATE: May 26, 2004 TO: The Honorable Mayor and City Council FROM: Steven T. Mattas, City Attorney SUBJECT: An Ordinance amending the City of South San Francisco Zoning Map to change the Land Use Designation of 116 Beacon Way from Planned Industrial (P-I) to Planned Commercial (P-C) Zone District. RECOMMENDATION: Adopt an ordinance amending the City of South San Francisco Zoning Map to Change the Land Use Designation of 116 Beacon Way from Planned Industrial (P-I) to Planned Commercial (P-C) Zone District. BACKGROUND/DISCUSSION: Council has previously waived reading and introducedthe following ordinance. The Ordinance is now ready for adoption. AN ORDINANCE AMENDING THE CITY OF SOUTH SAN FRANCISCO ZONING MAP TO CHANGE THE LAND USE DESIGNATION OF 116 BEACON WAY FROM PLANNED INDUSTRIAL (P-l) TO PLANNED COMMERCIAL (P-C) ZONE DISTRICT (Introduced 05/11,2404 - Vote 4-0, Councilmember Pedro Gonzales, absent) Steven T. ivl0ta~, City Attorney Michael A. Wilson, City Manager Enclosure: Ordinance ORDINANCE NO. AN ORDINANCE AMENDING THE CITY OF SOUTH SAN FRANCISCO ZONING MAP TO CHANGE THE LAND USE DESIGNATION OF 116 BEACON WAY FROM PLANNED INDUSTRIAL (P-I) TO PLANNED COMMERCIAL (P-C) ZONE DISTRICT WHEREAS, on April 15, 2003, the Planning Commission' of the City of South San Francisco held a duly noticed public hearing and recommended that the City Council adopt the proposed ordinance amendment; and WHEREAS, the proposed amendments have been determined to be "Categorically Exempt" under the "General Rule" (CEQA Section 15061 (b) (3)) that CEQA applies only to projects that have the potential for causing a significant effect on the environment; and WHEREAS, the findings and determinations contained herein are based on all competent and substantial evidence in the record, both oral and written, contained in the entire record relating to the project. The findings and determinations constitute the independent findings and determinations of the Planning Commission and are supported by substantial evidence in the record, including the staff report submitted at the Planning Commission meeting on April 15, 2004 thereto. NOW THEREFORE, the City Council of the City of South San Francisco does ORDAIN as follows: SECTION 1. AMENDMENTS The City Council hereby amends the City of South Sat Francisco Zoning Map for 116 Beacon Way by changing the zoning designation from Planned Industrial (P- I) to Planned Commercial (P-C). SECTION 2. SEVERABILITY If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof ilTespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 3. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days from and after its adoption. Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco, held the __ day of ,2004. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the __ day of, 2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this __ day of ,2004. Karyl Matsumoto, Mayor StaffReport AGENDA ITEM #4 DATE: TO: FROM: SUBJECT: May 26, 2004 The Honorable Mayor and City Council Steven T. Mattas, City Attorney " An Ordinance amending the City of South San Francisco Zoning Map to Change the Land Use Designation of 178 Starlite Street from Planned Commercial (P-C-L) to Mixed Industrial (M-I) Zone District. RECOMMENDATION: Adopt an ordinance amending the City of South San Francisco Zoning Map to Change the Land Use Designation of 178 Starlite Street from Planned Commercial (P-C-L) to Mixed Industrial (M-l) Zone District. BACKGROUND/DiSCUSSION: Council has previously waived reading and introduced the following ordinance. The Ordinance is now ready for adoption. AN ORDINANCE AMENDING THE CITY OF SOUTH SAN FRANCISCO ZONING MAP TO CHANGE THE LAND USE DESIGNATION OF 178 STARLITE STREET FROM PLANNED COMMERCIAL (P-C-L) TO MIXED INDUSTRIAL (M-1) ZONE DISTRICT By:' '~~~tto Steve~attas,~fty~mey (Introduced 05/12/04 - Vote 4-0, Councilmember Pedro Gonzales, absent) Michael A. Wilson, City Manager Enclosure: Ordinance ORDINANCE NO. __ AN ORDINANCE AMENDING THE CITY OF SOUTH SAN FRANCISCO ZONING MAP TO CHANGE THE LAND USE DESIGNATION OF 178 STARLITE STREET FROM PLANNED COMMERCIAL (P-C-I,) TO MIXED INDUSTRIAL (M-l) ZONE DISTRICT WHEREAS, on April 15, 2004, the Planning Commission of the City of South San Francisco held a duly noticed public hearing and recommended that the City Council adopt the proposed ordinance amendment; and WHEREAS, the subject site presently contains warehousing operations for a wholesale bakery business located on an adjacent property at 172 Staflite Street; and WHEREAS, the property is designated "Mixed Industrial" in the 1999 General Plan; and WHEREAS, this re-zone is necessary to implement tine General Plan use designation approved in 1999; and WHEREAS, an Environmental Impact Report analyzing the impacts of the General Plan update was prepared and certified by tine City Council of Soutln San Francisco on October 13, 1999, in accordance with the provisions of CEQA; and WHEREAS, ttne proposed amendment was fully addressed in I:he General Plan EIR and no further environmental review is necessary in order to adopt this implementing regulation. NOW THEREFORE, tine City Council of tine City of South San Francisco does ORDAIN as follows: SECTION 1. AMENDMENTS The City Council hereby amends tine City of South San Francisco Zoning Map for 178 Starlite Street by changing the zoning designation fi'om Planned Commercial to Mixed Industrial, as slnown on Exhibit A. SECTION 2. SEVERABILITY If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 3. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the name's of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective tNrty (30) days fi'om and after its adoption. Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco, held the __ day of ,2004. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council Ineld the __ da3' of, 2004 by tine following vote: AYES: NOES: ABSTAIN: ABSENT: As Mayor of tine City of South San Francisco, 1 do thereby approve the foregoing Ordinance this __ day of ,2004. Karyl Matsumoto, Mayor Staff Report AGENDA ITEM #5 DATE: TO: FROM: SUBJECT: May 26, 2004 Honorable Mayor and City Council Library Director RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FUNDS FROM THE PENINSULA PARTNERSHIP IN THE AMOUNT OF $8,780 AND $500 FROM LOS CERRITOS ELEMENTARY SCHOOL TO SUPPORT LIBRARY PROGRAMS AND AMENDING THE LIBRARY DEPARTMENT'S 2003- 2004 OPERATING BUDGET. RECOMMENDATIONS It is recommended that the City Council approve a resolution authorizing the acceptance of $8,780 from the Peninsula Partnership for Children, Youth and Families to support the South San Francisco Community Partnership and $500 from Los Cerritos Elementary School to support the Reader Leader program, and amend the 2003-2004 Operating Budget for the Library Department. BACKGROUND South San Francisco Community Partnership: This year's grant award of $52,343 from the Peninsula Partnership for Children, Youth and Families has been supplemented by an additional $8,780 to extend services through September 2004 to plan sustainability of Partnership efforts. Four years ago, the City of South San Francisco partnered with the South San Francisco Unified School District (SSFUSD) and other community organizations to create the South San Francisco Community Partnership (SSFCP). The SSFCP became one of the Peninsula Parmership's nine collaborative sites in San Mateo County working to improve the lives of young children and their families. The SSFCP's four goals are: Creating a Viable, Effective, and Sustainable Community Collaborative · Kindergarten Readiness · Literacy and Social Competency for all by Third Grade · Healthy Children and Families While funding from the Peninsula Parmership is scheduled to end on October 1, 2004, Community Learning Center, SSFCP and SSFUSD staff are currently developing a sustainability plan to continue successful Partnership programs such as Kindergarten Readiness Orientations and the Transitional Kindergarten program. They are also developing outcomes and strategies to reach the goal of Literacy by Third Grade. Staff Report Subject: Acceptance of grant funding from the Peninsula Partnership and Los Cerritos School Page 2 Reader Leader program: The students of Los Cerritos Elementary School voted to direct $500 in fundraising revenue to support the Library's Reader Leader program. In this program, 6th to 12th graders assist elementary school children in practicing reading skills. Many Los Cerritos students have participated in the program, and they wanted to show appreciation for this program as well as for class visits to/from the Library. FUNDING: Grant funds received in fiscal year 2003-2004 will be used to amend the Library Department's current operating budget. Grant funds remaining at the end of the fiscal year will be carded forward to the next fiscal year. Receipt of these grants does not commit the City to ongoing funding after the close of the grant cycles. _ Valerie Sommer Library Director Michael A. Wilson City Manager Attachment: Resolution RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING THE ACCEPTANCE OF $8,780 FROM THE PENINSULA PARTNERSHIP FOR CHILDREN, YOUTH AND FAMILIES TO SUPPORT THE SOUTH SAN FRANCISCO COMMUNITY PARTNERSHIP AND $500 FROM LOS CERRITOS ELEMENTARY SCHOOL TO SUPPORTTHE ~ER LEADER PROGRAM AND AMENDING THE 2003-2004 OPERATING BUDGET WHEREAS, staff recommends acceptance of grant funds in the amount of $8,780 from the Peninsula Partnership for children, youth and families to support the South San Francisco Community Parmership; and WHEREAS, staff recommends acceptance of grant funds in the amount of $500 from Los Cerritos Elementary School to support the Reader Leader program; and WHEREAS, grant funds received in fiscal year 2003-2004 will be used to amend the Library Department's current operating budget; and WHEREAS, grant funds remaining at the end of the fiscal year will be carded forward to the next fiscal year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts grant funds in the amount of $8,780 from the Peninsula Partnership for children, youth and families to support the South San Francisco Community Partnership and $500 from Los Cerritos Elementary School to support the Reader Leader program and amends the 2003-2004 Operating Budget to add $9,280 to the Library Department's budget. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso'sXS- 12-04Library. grant.res.doc ATTEST: City Clerk DATE: TO: FROM: SUBJECT: May 26, 2004 The Honorable Mayor and City Council John Gibbs, Director of Public Works NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) STORMWATER MANAGEMENT PLAN GENERAL PROGRAM AND FEE RECOMMENDATION: It is recommended that the City Council adopt a resolution requesting that the San Mateo County Board of Supervisors use the San Mateo County Flood Control District as the funding mechanism to support the Countywide National Pollution Discharge Elimination System (NPDES) General Program. BACKGROUND/DISCUSSION: The Environmental Protection Agency, under amendments to the 1987 Clean Water Act, imposed regulations that mandate local government to control and reduce the amount of stormwater pollution runoff into receiving waters of the United States. The initial Stormwater Management Plan included tasks, schedules, and parties responsible for implementation during the initial five-year NPDES permit period (i.e., 1993-1998). The Regional Board adopted Order 93-106 and the Stormwater Pollution Prevention Plan (STOPPP's) Municipal Stormwater NPDES Permit No. CA0029921 in September 1993. On March 18, 1999, the San Mateo Countywide Stormwater Pollution Prevention Program's Technical Advisory Committee submitted a new San Mateo Countywide Stormwater Management Plan for the period between July 1998 through June 2003, and compiled other information needed to reapply for the NPDES permit reissuance and on July 21, 1999, the Regional Board, after Public heating, approved the Renewed NPDES permit effective July 21, 1999 and which expires July 20, 2004. On February 19, 2003, the Regional Board adopted the New and Redevelopment Language Amendment Order 99-059 of the San Mateo Countywide Stormwater Pollution Prevention Program. Staff Report To~ Re: Date: The Honorable Mayor and City Council NATIONAL POI J.UTION DISCHARGE ELIMINATION SYSTEM (NPDES) STORMWATER MANAGEMENT PLAN GENERAL PROGRAM AND FEE May 26, 2004 Page: 2 of 2 The General Program encompasses those efforts undertaken for the benefit of all twenty-one agency co- permittees involved with the implementation of the Stormwater Management Plan, and adherence to the conditions set forth under the Countywide NPDES Discharge Permit. The 2004-2005 NPDES General Program Budget is $1,434,542 as outlined in the attached NPDES Budget. FUNDING: Funding will be provided from the San Mateo Countywide General Program Budget Year 12, which is approximately $1,434,542 financed by a Countywide parcel fee levied against residential land users, commercial/retail/manufacturing/industrial land users, and miscellaneous land users. For Year 12 activities, single-family residential land users are charged $6.0125 per parcel that establishes the base rate. Miscellaneous, Condominium, Agriculture and Vacant parcels are charged $3.0063/APN; all other land uses a base rate of $6.0125/APN for the first 11,000 square feet plus $0.5447 per 1,000 additional square feet of parcel area. The use of parcel size provides for a more equitable distribution of the fee throughout the various land uses within the County. Michael A. WilSon City Manager ATTACHMENTS: Resolution (NPDES) City/County Association of Govts. 2004-2005 Program Budget RH/JG/ed RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO RECOMMENDING THAT THE SAN MATEO COUNTY FLOOD CONTROL DISTRICT IMPOSE BASIC AND ADDITIONAL CHARGES FOR FUNDING THE EXPANDED SCOPE OF WORK FOR THE 2004/05 COUNTYWIDE NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) GENERAL PROGRAM WHEREAS, The Environmental Protection Agency, under amendments to the 1987 Federal Clean Water Act, imposed regulations that mandate local governments to control and reduce the amount of stormwater pollutant runoff into receiving waters. WHEREAS, under the authority of California Porter-Cologne Water Quality Act, the State Water Resources Control Board has delegated authority to its regional boards to invoke permitting requirements upon counties and cities. WHEREAS, in July 1991, the San Francisco Bay Regional Water Quality Control Board notified San Mateo County of the requirement to submit an NPDES Permit Application by November 30, 1992. WHEREAS, in furtherance of the NPDES Permit Process, San Mateo County in conjunction with all incorporated cities in San Mateo County has prepared a San Mateo Countywide Stormwater Management Plan which has a General Program as a fundamental component of the Management Plan. WHEREAS, the San Mateo Countywide Stormwater Management Plan has been submitted to the San Francisco Bay Regional Water Quality Control Board and the Management Plan has been approved by the Board and made part of the NPDES Waste Discharge Permit CA 0029921, issued September 13, 1993 and remaining in effect through June 30, 1998. WHEREAS, the San Mateo Countywide Stormwater Management Plan and NPDES Waste Discharge Permit CA 0029921 required that San Mateo County submit a renewal application by March 31, 1998 which shall include a Stormwater Management Plan for 1998 through 2003. WHEREAS, the City of South San Francisco has accepted, adopted and committed to implement the San Mateo Countywide Stormwater Management Plan for 1998-2003 and the renewal application and Plan was submitted to the San Francisco Regional Water Quality Control Board on March 18, 1998. WHEREAS, the San Francisco Bay Regional Water Quality Control Board, after Public Heating, approved the Renewed NPDES Permit CAS0029921, effective July 21, 1999 and which expires July 20, 2004. Page 2 WHEREAS, the San Francisco Bay Regional Water Quality Control Board opened the NPDES Permit CAS0029921 for the San Mateo Countywide Stormwater Pollution Prevention Program to Amend the Permit to add New and Redevelopment Language (Amendment of Order 99-059), and adopted the Amendment on February 19, 2003. WHEREAS, the San Mateo County Flood Control District Act, as amended by the State Legislature in 1992 (Assembly Bill 2635), authorized the San Mateo County Flood Control District to impose charges to fund storm drainage programs such as the NPDES County-wide General Program. WHEREAS, the Basic Annual Charges and Additional Annual Charges for fiscal year 2004/05, when adopted, would be necessary to fired a $1,434,542 Budget for fiscal year 2004/2005 are as follows: Basic Annual Charges; Single Family Residence: $3.44/APN Miscellaneous, Agriculture, Vacant and Condominium: $1.72/APN All Other Land Uses: $3.44/APN for the first 11,000 square feet plus $ 0.3127 per 1,000 square feet additional square feet of parcel area. Additional Annual Charge (Adjusted Annually by C.P.I.); Single Family Resident: $2.5725/APN Miscellaneous, Agriculture, Vacant and Condominium: $1.2863/APN All Other Land Uses: $2.5725/APN for the first 11,000 square feet plus $0.2320 per 1,000 additional square feet of parcel area. NOW, THEREFORE, BE IT RESOLVED BY THE City Council of the City of South San Francisco that: The City of South San Francisco approves the expanded Scope of Work imposed on the NPDES General Program and respectfully requests the San Mateo County Board of Supervisors, acting as the governing board of the San Mateo County Flood Control District, to impose those basic and additional charges necessary to fund the County-wide NPDES General Program; and 2. The City of South San Francisco_requests that all properties within the territorial limits of said City be charged the basic and additional annual charges in accordance with said charges stated above; and The City Clerk is hereby directed to forward a copy of this Resolution to the San Mateo County Board of Supervisors, the San Mateo County Flood Control District and to the NPDES Coordinator of C/CAG. Page 3 I, , City Clerk of the City of , do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of ,2004 and was adopted thereafter by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk 05/05/04 BEGINNING BALANCE RESERVE BALANCE PROJECTED REVENUES Interest Earnings Member Contribution Cost Reimbursements ISTEA Funding Grants SFIA Traffic Study TFCA NPDES AVA Miscellaneous $144,475 $100,903 New Devel. & Site Control NPDES PROGRAMS FUND (07) FY 2004-05 PROGRAM BUDGET JULY 1, 2004 - JUNE 30, 2005 Public info. & Cornm&lndus Municipal Watershed Participation illicit Discharg Main. Activities Monitoring Total Revenues $0 $0 $0 $0 $0 TOTAL SOURCES OF FUNDS Permit Renewa Miscellaneous Participation $6,000 $1,379,475 $0 $1,385,475 NPDES PROGRAMS FUND $6,000 $0 $0 $0 $0 $0 $0 $1,379,475 $0 $0 $1,385,475 $144,475 $I ,529,950 $100,903 PROJECTED New Devel. & Public Info. & Comm.&indus Municipal Watershed EXPENDITURES Site Control Participation Illicit Dischar[~ Main. Activities Monitoring 0.1905002 0.2337342 0.1649106 0.0701344 0.3407206 Administration Services $28,542 $35,019 $24,708 $10,508 $51,048 Professional Services $39,338 $48,256 $34,054 $14,483 $70,359 Consulting Services $177,969 $218,358 $154,062 $65,521 $318,307 Supplies $286 $351 $247 $105 $511 Prof. Dues & Memberships $4,953 $6,077 $4,288 $1,823 $8,859 Conferences & Meetings $286 $351 $247 $105 $511 Publications $0 $15,000 $0 $0 $0 TFCA Distributions $0 $0 $0 $0 $0 NPDES Distributions $0 $0 $0 $0 $0 AVA Distributions $0 $0 $0 $0 $0 Miscellaneous (Litigation) $0 $0 $0 $0 $0 Total Expenditures $251,373 $323,422 $217,606 $92,545 $449,595 Permit Renewa Miscellaneous Participation $0 $0 $o $o $50,000 $0 $o $o $o $o $o $o $o $0 $50,000 $50,000 $50,000 1.0000000 NPDES PROGRAMS FUND $t49,825 $206,500 $984,2t7 $1,500 $26,000 $1,500 $15,000 $0 $0 $0 $50,000 $1,434,542 $1,434,542 TRANSFERS Transfers In Transfers Out Total Transfers NET CHANGE TRANSFER TO RESERVES TOTAL USE OF FUNDS ENDING FUND BALANCE RESERVE FUND BALANCE $0 $0 $0 $0 $0 ($251,373) ($323,422) ($217,606) ($92,545) ($449,595) $0 $0 ($50,000) $1,335,475 $0 $o $o ($49,067) $0 $1,434,542 $95,408 $100,903 Note: Beginning/Ending Reserve Fund Balance is not included in Beginning/Ending Fund Balance GEND 4 ITEM # 7 DATE: May 26, 2004 TO: The Honorable Mayor and City Council FROM: John Gibbs, The Director of Public Works SUBJECT: TERRABAY PROJECT: CATCHMENT BASINS RECOMMENDATION: It is recommended that the City Council adopt a resolution authorizing the following: Accept the dedication of the Terrabay Catchment Basin (Storm Drain Facilities) from Sunchase GA California Inc., (Terrabay Phase 1) and Myers Terrabay Partners (The Woods) · Accept the access easements to the referenced storm drain facilities (Catchment Basins) BACKGROUND/DISCUSSION: The City and County previously entered into a certain Joint Powers Agreement dated June 21, 1983, attached hereto as Exhibit "A" which created a joint powers authority whose duty has been to provide for the maintenance of Catchment Basins on San Bruno Mountain. The City and County have determined that the terms and conditions of the Joint Powers Agreement do not provide the most economical or expeditious method of providing for the maintenance of the Catchment Basins and have determined that it would be in the best interest of both agencies to terminate the Authority and provide for the maintenance of the Catchment Basin through a new agreement. An agreement has been ratified that transfers their obligation to the City of South San Francisco. This staff report recommends the acceptance of fee title property and access easements that are referenced as part of the Original Joint Powers Agreement to be conveyed to the County be transferred to the City of South San Francisco. Staff Report To: Re: Date: The Honorable Mayor and City Council Terrabay Project: Catchment Basins May 26, 2004 Page: 2of2 The acceptance of the maintenance of the Catchment Basins is in consideration for the County's contribution for the funding of Lawndale Boulevard (1. lm) maintenance of the Catchment Basins over the last ten years has historically been minimal. The structures show no structural defects and an annual budget of $5,000 for cleaning has been established. The agreements were approved by the City Attorney's office. Director ,f Public Works ~chdel ~,~ Wilson (--~ City Manager ~ ATTACHMENTS: Resolution Resolution #066518 Agreement for the Maintenance of Catchment Basins (Exhibit A included) Cost Sharing Agreement for Construction of Hickey Blvd JG/ed RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION ACCEPTING THE DEDICATION OF THE TERRABAY CATCHMENT BASINS FROM SUNCHASE GA CALIFORNIA INC., AND THE ACCESS EASEMENTS TO THE REFERENCED STORM DRAIN FACILITIES WHEREAS, staff recommends acceptance of the dedication of the Terrabay Catchment Basins from Sunchase GA California, Inc. and the access easements to the referenced storm drain facilities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts the dedication of the Terrabay Catchment Basins from Sunchase GA California, Inc. and the access easements to the referenced storm drain facilities. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: &\Current Reso'sX5-26-04terrabay.proj ect.res.doc ATTEST: City Clerk Resolution No. 066~5~-8 Board of Supervisors, County of San Mateo, State of California Resolution Authorizing Execution of Two Agreements with the City of South San Francisco - Hiekey Boulevard Extension and the Dissolution of the San Brun° Mountain J, oint Powers Authority RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, WHF, REAS, the Hickey Boulevard Extension (Extension). was envisioned in the early 1970's as part of an overall City/County I-Ii,way Plan to provide an east/west arterial road in the ColmaJSouth San Francisco area; and WI-IEREAS, the County purchased a 90-foot strip of property for the Extension; and W!~REAS, the Co ~Unty entered into an agreement with the City of South San Francisco which created a Joint Powers Authority (J-PA) for the maintenance of catchment basins on San Bruno Mountain in conjunction with the South Slope Development in the City of South San Francisco; and WffEP, EAS, the Count, tl~"ough the ~A is responsible for the maintenance of said basins; and ~VItEREAS, the City has requested County participation in financing the Extension; and W[W, REAS, the County has requested that the JPA be dissolved and that the City assume responsibility for the mah~tenance of the catclunent basins; and -1- Regularly l2assed and adopted this 24th day of .FebruaL-v, 2004. and in favor of said resolution.. Supe~wisors.. _ .MARE CHURCH JERRY H£L L _ R CHARD S. GORDON __ ROSE J~ COBS GIBSON MICHAEL D. NEVIN NOES and against said resolution.. Supervisom : . NONE Absent Supervisors: NOAr£ MARK CHURCH -President, Board of Suflervisors County'of San Mateo &ate of c~alijbrnia .Cert!ficate q£Delive~y I certify that a cozoy of the original resolutionfiled in the Office of the Cleric of the Board of Supervisors of San Mateo County has been delivered to the President of the Board of Supervisors. Barbara Heinaman, De~uty Clerk of the Board of Supervisort ORIC NAL Form Approved by County Counsel, September 12, 2003 F:\USERS~DMIN~ESDX, H ick% Blvd\2003\Hickey Draft Agreement Rex, A Llg 2003.doc AGREEMENT COST SHARING AGREEMENT FOR THE CONSTRUCTION OF HICKEY BOULEVARD BETWEEN MISSION ROAD AND HILLSIDE BOULEVARD COLMAJ SOUTH SAN FRANCISCO AREA THIS AGREEMENT, made and entered into this 12th day of August ,2003, by and between the COUNTY OF SAN MATEO, a political subdivision of the State of California, hereinafter called "County',, and the CITY OF SOUTH SAN FRANCISCO, a municipal corporation of the State of California, hereinafter called "City". WlTNESSETH WHEREAS, City, in conjunction with the Town of Colma, hereinafter called "Town," has constructed the Extension of Hickey Boulevard (also lmown as McLellan Drive), a new road which is now called Lawndale Boulevard, between Mission Road and Hillside Boulevard, hereinafter called "Proj ect"; and WHEREAS, County wishes to transfer to the City the responsibility for maintaining catchment basins on San Bruno Mountain that have been or will be constructed in conjunction with the South Slope Development which is occurring within the corporate limits of City, and 06651S which is currently exercised by the Joint Powers Authority for the Maintenance of Catchment Basins on San Bruno Mountain(JPA) entered by and between the County and City on June 21, 1983; and WHEREAS, the Project lies within the corporate limits of the Town and on property which was originally acquired by County; and WHEREAS, County is willing to participate in the cost of the Project; and WHEREAS, County has by separate action, relinquished said property where the Project has been constructed to the Town: and WlIEREAS, City is willing to accept responsibility for maintaining all catchment basins on San Bruno Mountain within their corporate limits and within property owned by County and which are being or have been constructed in conjunction with the South Slope Development. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: A. County agrees to: 1. Provide funding in connection with the Project in the amom~t not to exceed One Million One Hundred Thousand Dollars ($1,100,000) consisting of: a) Two Hundred Eighty-Four Thousand Six Hundred and Eighty-Two Dollars ($284,682) in past expenses incurred by the County for right-of-way acquisition and preparation of the Project's environmental document; and b) Eight Hundred Fifteen Thousand Tl~ee Hundred and Eighteen Dollars ($815,318) to partially £mance the construction of the Project, which is more particularly defined by the Contract Plans -2- 066S18 entitled "McLellan Drive Extension - Project 51-13231-0201, Bid No. 2321," and for which bids were opened on April 25, 2002. Said additional funds shall be paid to the City after any necessary documents as provided in Section B1 of this Agreement are executed. Execute any necessary documents with the City to terminate the JPA. Said documents shall also obligate the City to assume all responsibility for the catclmaent basins that haVe or will be constructed in conjunction with the development of the South Slope of San Bruno Mountain. The South Slope is defined as that area as shown on that certain subdivision map filed with the County Recorder in Book 121 of Subdivision Maps beginning at Page 21. B. City agrees to: 1. Execute any necessary documents with the County to terminate the JPA and to obligate the City to asinine all responsibility for the catchment basins that have or will be constructed in conjunction with the development of the South Slope of San Bruno Mountain. The South Slope is defined as that area as shown on that certain subdivision map filed with the Comaty Recorder in Book 121 of Subdivision Maps beginning at Page 21. Termination of the JPA and assumption of responsibilities for catchment basins by the City shall be accomplished prior to the County providing any funds as set forth in Section Alb., above, for the Project 066S: ? pursuant to this Agreement. 06651S Finance, either with its own f~mds or with funds other than funds administered by the County, all other Project costs that may be inculTed by City in conjunction with the construction or maintenance of the Project. Consider the funds provided by County as gas tax funds, and be responsible for the appropriate use of said gas tax funds, and submit to the State Controller of the State of California all notices and reports for the expenditure of gas tax funds as permitted by law. The City shall indemnify, defend, and hold harmless the County, their officers, agents, and employees from all claims, damages, suits or actions of every name, kind, and description, arising out of or relating to the matters covered by the Agreement to the extent that such claims, suits or actions are due to the 'negligence or willful misconduct of the City or the City's failure to perform obligations required of the City under this Agreement. De The County shall indemnify, defend, and hold harmless the City, their officers, agents, and employees from all claims, damages, suits or actions of every name, kind, and description, arising out of or relating to the matters covered by this Agreement to the extent that such claims, suits or actions are due to the negligence or willful misconduct of the County or the County's failure to perform 0665:i. -4- obligations required of the County under this Agreement. The duty to indemnify and hold harmless includes the duties to defend as set forth in Section 2778 of the California Civil Code. This agreement shall be binding upon the respective successors and assigns of the parties hereto. 066 1S -5- IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands on the day and year first above written, "County" COUNTY OF SAN MATEO President Board of Supervisors County of San Mateo (Government~ · -~,, o,:~-~0n 25103 ! certify that a copy of the original docu~t f/le~ · Lhc Office of the Clerk Clear the Board o£ Superwsors San Mo~- r, .... ~f th.e Board Of Su~er~.~,~Ir /~,~., 1_ Clerk ~ the Board of -Rupervisors "City" ATTEST: City Clerk CITY OF SOUTH SAN FRANCISCO BY , City of Sou~h San Francisco APPROVED ~JTTY ATT{'~'-RR NEY 06651S -6- ORIGINAL AGREEMENT FOR THE MAINTENANCE OF CATCHMENT BASINS BY THE CITY OF SOUTH SAN FRANCISCO ON SAN BRUNO-MOUNTAIN ' This Agreement, made and entered into this 1 ? rh day of Angnsr ,2003, by and between the County of San Mateo (herein after called "County" ) and the CiG' of South San Francisco (herein after called "City "); WITNE S S E TH: ~I*~REAS, City and County previously entered into that certaha Joint Powers Agreement dated June 21, 1983, attached hereto as Exhibit "A" (hereinafter referred to as "Joint Powers Agreement"), which created a joint powers authority (hereinafter referred to as "Authority") whose duty has been to provide for the maintenance of catchment basins on San Bruno Mountain; and WHEREAS, City and County have determined that the terms and conditions of the Joint Powers Agreement do not provide the most economical or expeditious method of providing for the maintenance of the catchment basins; and WHEREAs, City and County have determined that it would be in the best interest of. both agencies to terminate the Au;hohty and provide for the maintenance of the catclkment basin tln'ough a new a~eement; and W~EREAS, it is the intent of this agreement to transfer the authority and obligation to maintain all of the catchrnent basins referenced in the Joint Powers Agreement fi'om the Authority to the Ci~q and WHEPdgAS, this agreement and the covenants and conditions contained herein, are made in consideration of the County's agreement to provide a portion of the funding for the extension of Hlckey Boulevard (now called Lawndale Boulevard), as set forth in that certain agreement between the County and the City entitled "Cost Sharing Agreement for the Construction of Hickey Boulevard between Mission Road and Hillside Boulevard - Colma South San Francisco Area." A copy of tha.t agreement is attached hereto as ExhibitB. NOW THEREFORE, for and in consideration of the mutual benefits, covenants and conditions set forth herein, and the exhibits attached hereto, City and County agree as follows: i) The Joint Powers Agreement shall terminate on the day that th.is Agreement has been executed by both City and County. The governing board of the Authority may meet one time after the date of term/nation for the purpose of concluding any outstanding business, if such meeting is necessary. 2) This Agreement shall remain in effect in perpetuity unless it is agreed in writing by both City and County that it shall be terminated or modified. Page 1 of 4 3) City hereby agrees to maintain the catchment basins contemplated in the Terrabay Specific Plan and access roads connecting the catchment basins to private roads of the Terrabay development (hereinafter called "access roads"). Said catclnnent basins are defined as certain debris and siltation basins, deflection wails, check dams and other .debris flow control facilities that were or will be built in conjunction with the development as contemplated in the Terrabay Specific Plan. The City's obligation to maintain shall also apply to all catchment basins contemplated in the Joint Powers Agreement, including basins to be constructed in the future. 4) City shall have the right to review and approve plans and specifications for the construction of catchment basins and access roads wh/ch may be built within the unincorporated area of the County as part of the Te~rabay development (or any successor development), prior to construction thereof. City shall not unreasonably withhold its approval. 5) City shall have the right to inspect and approve the catclnnent basins and access roads as constn~cted. 6) .City shall accept for maintenance those catchment basins and access roads that have been built in accordance with the plans as approved by Cit)~. 7) City shall have the duty to maintain the catcln~nent basins. Specifically, City shall do this following: (a) Ensure that the catchment basins are clean prior to October 30th of each year. Catchment basins shall be considered clean if eighty-five percent (85%) or more of the design capacib~, of each basin is available for the deposit ofmateria!, up. less a different capacity is otherwise mutually determined and agreed upon in writing by both City and Court .ty. (b) Inspect and clean the catchment basins to meet the requirements of Section 7(a) above after each storm that results in a total rainfall of more than 1.25 inches within a twenty-four hour period as recorded at the San Francisco International Airport. (c) Clean the catclm~ent basins at such other times as City deems necessary to provide sufficient volume to capture an extreme event debris flow. In any event, catchir~ent basins shall be clekned whenever the volume of sediment or debhs in any catchment basin reaches the point that the "extreme event volume" for the hydrologic basin is reduced below the value shown in Cokmm I of Exhibit "B" of Exhibit "A" attached hereto. 8) City shall become responsible for the maintenance of catchment basins as provided for above only upon the occurrence of the following events: (a) For each basin located within the corporate lhn/ts of the City: after each catchment basin has been built and the owner of the property upon which the catchment basin is located transfers title to the property, includh~g the right of ingress and egess to the basins, to the City. Existing catchment basins are located on lots 371,378, 384 and 387 in that Page 2 of 4 certain subdivision known as Terrabay as shown on that certain map entitled "MAP OF · TER_KABAY" filed at Volume 121 at Pages 65 through 79 inclusive, of Subdivision Maps in the Office of the County Recorder. (b) For each basin located within the unincorporated area: after the catchment basin has been built and an easement or fee title to the property upon which the catchment basin is located has been transfen-ed to the City, including the r/ght of ingress and egess to the basin. 9) To the extent that' the final maps for the Terrabay development note that future dedications are to be made to the Authority, City and County agree that such dedications shall be made to City. 10) This Agreement contains the entire agreement between the parties hereto with respect to the matters covered, and supersede all prior agreements, written or oral, between the parties. No other agreement, statement or promise made by any party not contained herein shall be binding or valid. 11) The parties agree that each party and counsel for each party has reviewed and participated in the development and drafting of this Agreement, that this Agreement shall be deemed for all purposes to have been jointly drafted by all parties hereto, and that any role Of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply L'~ the interpretation of this Agreement or any anendment thereto. 12) This Agreement may be executed in cotmterpa'ts. 13) HOLD HARMLESS (a) It is agreed that County shall defend, hold harmless, and indenmify City, its officers and employees, fi:om any and all clainas for injuries or damage to persons and/or property, which arise out of the terms and conditions of the Agreement and which result from the negligent acts or omissions of County, its officers or employees. (b) It is further agreed that City shall defend, hold harmless, and indemnify County, its officers and employees, from any and all claims for injuries or damage to persons and/or property, which arise out of terms and conditions of this Agreement and wttich result from the negligent acts or omissions of City, its officers, or employees. ~,~,~l~c~n,-~ r~fF';ew .H-e officers or employees, and County, its officers or employees, then the liability for any and all claims for injuries or damages to persons or propmy which arise out of the terms and conditions of this Agreement shall be appo~ioned according to the California theory of comparative negligence. Page 3 of 4 IN 1,VITNESS WHEREOF, the parties have executed this agreement as of the day and year first above written: COUNTY OF SAN M_ATEO President of the Board of Supervisors Attest: Clerk (Government Code Section 25103) I certify that a copy of the original docurr~nt filed the Office of the Clerk of the Board of Supewisors, ~an Mateo County has been delivered to the P~r~sident of the Board qf Supervisors. Deity Clerk ~f ~e ~0atd of Supervisors by: CITY OF SOUTH SAN FRANCISCO Attest: City Clerk APPROVED k-..-"~/ - ~/' C~TY ATTORNEY Page 4 of 4 ,mINT EXERCISE OF POWERS AGRE ,uT FOR MAINTENANCE OF CATCHMENT BASINS ON SAN BRUNO MOUNTAIN THIS AGREEMENT, made and entered into thi's 2/J'/day of../--~//.~ y'~. _, 1983, by and between the COUNT)' OF SAN MATEO (hereinafter "County") and the CITY OF SOUTH SAN FRANCISCO (hereinafter "City".); R~CITALS THIS AGREEMENT is predicated upon the following facts: County is a political subdivision of the State of California, and City is a municipal corporation, organized and existing under the laws of the State of.C~l ifornia. 2. W.W. Dean and Associates has proposed for development a project known as Terrabay Development on the South Slope of San Bruno Mountain. 3. The area proposed for development is currently in the' unincorporated area of San Mateo County adjacenC to the City. 4...~T' i.-' the intent of ti,.~: County and the City to have the development actually take place within the City. 5. For development to take place in the City, it is necessary for th~ area to 6e annexed to the city. 6. Before annexation can be completed, it is necessary for the County and the City to enter into a Property Tax Transfer Agreement which can be pre- sented to the Local Agency 'Formation Co~nission. 7. As part of the discussions for a Property Tax Transfer Agreement, the parties have determined that it is necessary to reach agreement regarding the_. maintenance, of certain debris and s~Itation--' catchment ~--~u~,ns, ~, ~,~°~on walls, check dams and other debris flow control facilities, (herein- after 'catchment basins') contemplated within the Terrabay Specific Plan and of access roads connecting.the catchment basins to the private roads OFF, :--Y ONLY DC=.., ,-~ ..... i .... ;':L.'~ LIC WORKS -1- of the Terrabay u(" lopment (hereinafter 'access ,ads"). 8. The parties anticipate that some or all of the catchmen~ basins will be constructed and maintained.on )and that Will remain unincorporated land and that will be owned by County in fee simple subject to easements for said catchment basins. 9. The parties have determined that it is in their mutual interest to create a joint Powers Authority to assume responsibility for the mainte- nance of the catchment basins. 10. Sections 6500 .through 6515, inclusive, of the Government Code permit two or more public agencies'to jointly exercise under an Agreement any power which is common to each of them. ' NOW THEREFORE, for and in consideration of the mutual benefits, covenants and agreements 'set forth herein, the parties agree as fol:lows: ~=~IIO. I. ~u~hor~t¥ and Purpose. (a) This agreement is made between the County and the City, pursuant to the authority granted by Sections 6500 through 65!5, inclusive, of the Govern- ment Code. (b) The purpose of this Agreement is to establish a single public authority to maintain the catchment basins contemplated in the Terrabay Specific Plan and access roads to said catchment basins which are constructed on the South Slope of San Bruno Mountain, to prov.ide a method of funding said mainte- nance, to provide for the purchase of insurance covering any liability of the parties which might arise from the maintenance activity, and to fund administra tire costs attendant to the 'aforementioned purposes. SECTION 2. Authort¥, Creation of; Obligations of Pursuant to the authority granted by Sections 6500 through 6515, inclusive, of the Government Code, there is hereby created a joint Powers Authority for Maintenance of Cate ..,ant Basins on San Bruno Mounts.n, a pub]it entity, sepa- rate and apart from the parties to this Agreement_~ 'The debts, !iab,.'~ties and obligations of the Authority shall not be debts, liabilities and obligations of the member agencies. SECTION 3. Term of Agreement This Agreement becomes effective upon its execution by h~,~ shall remain in effect in-perpetuity unless it is agreed in writing by bo'th the City and the County that it shall be terminated. SECTION 4. Governing Board (al The Joint Powers Authority for Maintenance of' Catchment Basins on San Bruno Mountain (hereinafter "Authority") shall be governed by a Governing Board comprised.as follows: (1) One City Council member appointed by City, to serve at the pleasure of the City Council; and (2) One Board of Supervisors member appointed by Counsy, to s~rve at the pleasure of the County.Board of Supervisors; and (3) One competent, individual appointed by the mutual a~reem.n.~ o ,~ of the representatives of the City and the County, to serve at the pleasure of said representatives. {b) Vacancies on the Governing Board will be filled within ninety.(gO) days of their occurrence. The initial appointment of the third member listed in subsection ia} (3), above, shall be made by the other two members of the Board within ninety (90) days of the effective date of this Agreement. kc/ The Governin~ Board snail hold ~t i~ ~ ° ~n. regular the ftrst Monday of October. Meetings shall be held in ~he Small Conference Room, Cit~ Hall, 400 Grand Avenue, Sou~h San Francisco, California 94080 ~he hour of 9:00 A.M. The Governing Board may also hold Special Mee~i. ngs from time to time aF 't may deem necessary. Each m' ting of the Board shall be called, noticed, held and conducted in accordance with the requirements of the Ralph M. Brown Act (Con~nencing With Section 54950 of the Government Code). (d) The Governing Board shall elect a President and a Secretary of the Authority from among its members at its first meeting. Thereafter, at its regular meeting in each succeeding calendar year the Board shall elect a President and Secretary. If the President or Secretary ceases to be a representative from his member agency, the resulting vacancy shall be filled by the Governing Board within ninety (90) days of its occurrence.- In the absence or inability of .the President to act, the Secretary shall preside at and conduct the meeting of the Governing Board. (el Minutes of regular, adjourned regular and special meetings of the Governing Board shall be kept by the Secretary, and said m'.inutes shall be ,~r~'a,~=~ to each member of the Board within thirtykJOy" ' days after ea~,-~ meeting. .n. Governing Boerd shall have one vote, and two votes are (fl Each member of "~ required to validate any action of the Board. SECTION 5. Duties and Powers of the Governing Board (al The"Governing Board shall have the following powers: (1) Make and enter into contracts; (2) Preparation of an annual budget for the Authority and submission of that budget-to the Board of Supervisors for approval; (3) Incurrence of debts, liabilities and obligations; but no debt, liability or Obligation of the Authority is a debt, liability or obligation o~ any member of the authority; {4)Acquire, hold and dispose of real and personal property; (S) Rece,,e contributions and donations _. property, funds, services and other forms of assistance from any source; (6') Sue and be sued in its own name; ('7) Lease real and personal property, including that of a party to this Agreement; f~) Th~ ~n~rr( m~y Hn ~11 ~hings necessary and lawful to carry out th~ purpose of this Agreement. (b) The Governing Board shall have the following duties: (i) Review and approve plans and specifications for construction of t~ catchment basins and access roads, in cooperation with the City at the County. {2) ~Inspect and approve the catchment basins and access roads as, con. structed, in cooperation with City and/or County Inspectors, as applicable. (3) Upon completion of construction in accordance with the standards previously approved, accept the dedication of the catchment basin'. and' access roads on behalf of the authority. (4) Provide, through contract(s), for the maintenance of thecatchmen' basins built pursuant, to the requirements of Terrabay Specific Pl, and the access roads to said basins (including repair and constru, of said catchment basins and access roads if necessary as determi~ by the Governing Board). The parties hereto recognize that the n' size and location of the catchment basins are approximate and SUbl en revision, h~ .nnn final recommendations of the desiqn engin. however, by way of illustration, Exhibit "A' hereto sho~s the app mate number and locations of the catchment basins as of the effec date of this Agreement. (5) As a minimum, ~,,e Board shall insure that the ~tchment basins arq clean prior to October 30 of-'~ -~-~r ~iltation basins shall considered clean if eighty-five percen~ (85%) or grea~er of the design capacitz of each basin is available for the deposit of material, unless otherwise determined by the Board. ~ie~ ar~ properl~ inspected ~nd cleaned ~o mee~ :he requirements Section 5(b)(7) after each ~to~ tha~ re~ult~ in ~ to~al rainfall of more than 1.2~ i.nche~ w~hin a twen~s-four hour period a~ recorded at ~he San ~ranci~o International Airport. (7) The Board ~hall insure tha~ catchment basins are cleaned at such0:her ~imes a~ it deem~ necessary to provide ~ufficien~ volume to c'apture :he extreme even~debri~ flow; in ~ny even:, whenever :he volume of ~d~men~ and/or debri~ in ~my catchment basin reache~ ~he poin~ tha~ the Even~ Volume" for ~he Hydrol:~ic Basin, is reduced below the vaiu~ ~hown in Col~mm t ~f Exhibi~ "B" e~:~ched hereto end b~ %hi~ reference incorp- orated herein a~ ~hou~h se: forth verbatim, the catchmen~ basin (8) TSe Board ~hall no~ be responsible for maintenance of any either public or private, o~her :han ~he catchment b~sins themSelve~ and the ~cce~ roads.to the basin~. Maintenance of the s%o~ drain sx~:ems, ~he ~lope~ upstream ~nd downs:ream of the c~:chmen~ b~ins and ans o~her improvements, o:her ~han said catchment basins and ~ccess roads, ~re :he existence of thi~ Au~hori:y, o~herw~se be responsible ~herefor, (~o) (I1) The Board sr 'l provide pubtic liability an. roperty damage insurance in an amount not less than Five Million Dollars ($5,000,000) with both City and County and their respective elected and appointed officers, employees, boards and commissions named as additional insureds, Said insurance shall ~lso contain the following endorsement: 'Notwithstanding any other provision~ in this policy, San Francisco and the County of San Nateo shall be primary-as to any other insurance or reinsurance cover- ing or available to theCi:y of South San Francisco or to the County of San ~atao, and such other insurance or reinsurance shall not be required to'contribute to any liability or loss until and unless the approximate limit of liability afforded hereUnder is exhausted.' The Board shall require that all persons or fires perfo~ing work for the Authority provide an insurance policy, or policies, naming the Au~ho,~ "''"~ :'nd the parties hereto ano .... their respective officers, employees, ~,,, ~gents, as additional insureds. Said policy or policies must include the endorsement contained in paragraph immediately above. The scope and adequacy of said policy, oK policies, shall be subject to the approval of th~ parties hereto. The Board shall not contract with either of the parties to this agreement for any work to be done in the performance of the duties required of the Board by this Agreement. The maintenance work required herein (as des- cribed in Section 5 (b) (4 through 8) shall be accomplished by contractir with a pti rate con:ractor, The competitive bidding process shall be observed in accordance with the provisions of the Public Contract Code applicable to Counties (co~encing with Section 20120). -7- (12) The Coun:~ or the City may take emergency dction in response to an ..... : :~.-o:~:.~ed ~:.- to protect prnn~rfv mr em protect. human health or sa~ets in accordance with procedures established by the Board. If such emergency action is taken by the C~t~, the Authority shall reimburse the City for actual costs inc~rredin (13) The Governing Board shall.: (i) Adopt written policies and procedures for carry'lng out its duties; and (ii) Prepare the' annual budget and work program for the Authority and submit i:s proposed annual budget to the Board of Super- visors not .later than April 30 of each year for the following fiscal year. SECTION 6. .Financin~ Rotwithstandin~ that the County h~s final authority over the budget of the join Powers Authority, the County agrees that it shall fully fund all cost.:of main= hence and administration required by this Agreement, including, contracts for maintenance of the catchment basins and access roads as required by Subsections 5(b) (4-8), insurance premiums, bonds and costs of audit. The District Attorne office shall provide legal representation to the Authority. The obligations of the County are made in consideration of the Property Tax Transfer Agreement referred to in the Recitals. SECTION ~. Treasurer of Authorit) a The ~-:~surer of have custody of all the money of the Authority without regard to the source of that money. The Treasurer shall: ('~) Receive and receipt for all money of the Authority and plac~ tt in 'the treasury of the County to the credit of the Authority; and -8- (2) Be resp~..~ible upon his official bond fu, the safekeeping and disbursemn: of all Au~ur,~_.v money so neJa _nS n~.m; and (3) Pay any outstanding obligations of :he Authority From Authori%x mone~, or an~ portion %hereof, onl~ upon warrants of %he public officer perfo~ing %he rune:ions of auditor or controller who has (4) Verif~ and repot% in'writing on %he firs% da~ of October, ~enuar~. April and ~ul~ of e~ch ~ear %o the Authority and %o %he para,es ~o ~h~s Agreement, %he a~ount of mone~ he holds for ~he Authority, ~he amount of receipts since h~s last report, and the a~oun~ paid out since h~s las~ report. SECTION 8. Controller of Authority; ~ccounss and Records (a) The Controller of ~he County is hereby design,%ed ~he Con,roller of ~he Authority. Re hes the po~ers, du%ies Section 6505.5 of the Government Code. (b) The Controller shall establish and maintain the funds and accounts in accordance with acceptable accounting proc%ices and shall maintain such other records as the Governing Board shall require. (c) Books and records of the Authority shall be open to inspection aS all reasonable ~imes bs represent'a%ives of :he member agencies. (d) W~thin the one hundred twenty (120) da~s from the close of each fiscal ~ea ~he controller shall give a'comple~e wri%ten repo~S of all financial activities for tha~ fiscal )'ear. (e) When an audi: is made bya certified public accountant pursuan: Section 9, :he Authority shall have a copy of the audit Filed within one hundred twenty (120) days f~ the end of the fiscal year under examination. II~e Authority s ,1 bear the costs of the audit, .ncludin9 any amounts paid to a certified public accountant. S~r~n, m ~"-'~fied Public Accountant Annual The Controller shall make or contract with a certified public accountant make an annual audit of the accounts and 'records of the Authority. The minimun requirements of the audit shall be tho~e prescribed by the State Controller fo~ u~:UF~cts under Section 26909 of the Government code and shall confo~ to generally accepted auditing standrds. SECTION 10. Bond Requirement A bond in the amount set by the Governing Board, but not less than Fifty Thousand Dollars ($50,000.00) shall be. required for all officers, and per~ personnel authorized to disburse funds of the Authority. The cost of such bond shall be paid by .the Authority. SECTIO~ I!. Fiscal Year and Ann~al Budget The fiscal year of the Authority shall be July 1 of each calendar year through and includin~ June 30 of t~e succeeding calendar year. The Board Of SuPervisor shall adopt the first annual budget prior to the Authority's contracting for any maintenance services as provided elsewhere in this agreement. Subsequent annual budgets shall be adopted by the Board of Supervisors not later than the first regular meeting of the Governing Board in each fiscal year. SECTION 12. Disposition of Assets Upon Temination (al Upon te~ination of this agreement bymutual written consent of both parties, all funds shall first be used to pay expenses arising out of this Agreement. t~; ~,~, payment of said expenses, funds shal~ be returned to the County unless othemwise provided by written Agreement of the parties hereto i'n con- templation of sJid termination. SECTION 13. Notic~ No:ices to member agencies under this Agreement shall be sufficient if de- livered to the Clerk of the legislative body of the respective member agencies, SECTION 14. Prohibition Against Assi'gnment No member agency maS assign any ri ght ,'. cl aim or interest it may 'have under thi', Agreement: and no creditor, assignee or :bird party beneficiary of any'member agency shall have any right, claim or title to any part, share, interest or asset of :he Authority. SECTION 15. Amendment This Agreement may be amended only by the written consent of the parties heret~ INWITIIESS WHEREOF, the parties have executed this Joint Exercise of Powers Agreement as.of the day and year first above written: eric of the Boar~l CouNTY OF SAN MATEO By: Cliairman o~ the Bo~rc~ of Supervisors CITY OF SOUTH SAN FRANCISCO By: City Clerk EXHIBIT B ..... TE RRABAY DEVELOPMENT SEDIMENTATION AND DEBRIS FLOW VALUES - FOR HY~)ROLOGIC BASINS 1 HYDROLOGIC BASIN VOLU~,LE TO MAINTAIN AT ALL TI~ES FOR TOTAL VOLUME TO'PROVIDE FOR SEDI~LENTATION AND DEBRIS ..... (DESIGN CAPACITY) II 1 2 3 4 5 6 7 8 9 ].0 il 12 13 210 360 380 70 400 150 90 '200 ,120 90 70 100 50 360 480 480 170 500 250 190 300 240 190' 170 2OO 150 !A!l volumes are in cubic yards 2Hydro!ogic BaSin Numbers are identified in the report dated January 31, 1983., by PSC Associates, eh. titled "Debris Fl'ow ....... South Slope San Bruno ~lounta in" 3Vo!umes to maintain for extreme events may be provide~i~~ by a combination of catchment basins, deflection walls, check dams, or such other debris flow control facilities approved by the JPA I-'Il_E: rqO.t '~_,~ .......... / Exhibit B Form ApProved by County Counsel, September 12, 2003 F:.,US E RS ~DMIbr~ESD'~Hickey BlvdX2003\Hickey Draft Agreement Rev Aug 2003.doc AGREEMENT COST SHARING AGREEMENT FOR THE CONSTRUCTION OF ItICKEY BOULEV_SA~D BETWEEN MISSION ROAD AND HILLSIDE BOULEVARD COLMA/SOUTH SAN FRANCISCO AREA THIS AGREEMENT, made and entered into this day of ,2003, by and between the COUNTY OF SAN MATEO, a political subdivision of the State of California, hereknafter called "County", and the CITY OF SOUTH SAN FRANCISCO, a municipal corporation of the State of California, hereinafter called "City". WITNESSETH: WHEREAS, City, in conjunction with the Town of Colma, hereinafter called "Town," has constructed the Extension of Hickey Boulevard (also known as McLellan Drive), a new road which is now called Lawndale Boulevard, between Mission Road and Hillside Boulevard, hereinafter called "Project"; and WHEREAS, County wishes to transfer to the City the responsibility for maintaining catchment basins on San Bruno Mountain that have been or will be constructed in conjunction with the South Slope Development wkich is occurring within the corporate limits of City, and -1- which is cun'ently exercised by the Joint Powers Authority for the Maintenance of Catchment Basins on San Brtmo Mountain(JPA) entered by and between the County and City on June 21, 1983; and WHEREAS, the Project lies within the corporate limits of the Town and on prope~Xy which was originally acquired by County; and WHEREAS, County is willing to participate in the cost of the Project; and WHEREAS, County has by separate action, relinquished said property where the Project has been constructed to the Town: and WHEREAS, City is willing to accept responsibility for maintaining all caichment basins on San Bruno Mountain within their corporate limits and within property owned by County and which are being or have been constructed in conjunction with the South Slope Development. NOX,¥, THEREFORE, IT IS AGREED AS FOLLOWS: A. County agrees to: 1. Provide funding in connection with the Project in the amount not to exceed One Million One Hundred Thousand Dollars ($1,100,000) consisting of: a) Two Hundred Eighty-Four Thousand Six Hundred and Eighty-Two Dollars ($284,682) in past expenses incun'ed by the County for right-of-way acquisition and preparation of the Project's environmental document; and b) Eight Hundred Fifteen Thousand Three Hundred and Eighteen Dollars ($.815,318) to partially finance the construction of the Project, which is more pal-ticularly defined by the Contract Plans -2- entitled "McLellan Drive Extension - Project 51 - 13231-0201, Bid No. 2321 ," mad for which bids were opened on April 25, 2002. Said additional funds shall be paid to the City after any necessary documents as provided in Section B1 of this Agreement are executed. Execute any necessary documents with the City to terminate the JPA. Said documents shall also obligate the City to assume all responsibility for the catcl~ment basins that have or will be constructed in conjunction with the development of the South Slope of San Bruno Mountain. The South Slope is defined as that area as shown on that certain subdivision map filed with the County Recorder in Book 121 of Subdivision Maps beginning at Page 21. B. City agrees to: 1. Execute any necessary documents with the County to tem~inate the JPA and to obligate the City to assume all responsibility for the catchment basins that have or will be constructed in conjunction with the development of the South Slope of San Brm~o Mountain. The South Slope is de£med as that area as shown on that certain subdivision map filed with the County Recorder in Book 121 of Subdivision Maps beginning at Page 21. Termination of the JPA and assumption of responsibilities for catclunent basins by the City shall be accomplished pr/or to the County providing any funds as set forth in Section Alb., above, for the Project -3- pursuant to this Agreement. Finance, either with its own funds or with funds other than funds administered by the County, all other Project costs that may be incurred by City in conjunction with the construction or maintenance of the Project. Consider the funds provided by County as gas tax funds, and be responsible for the appropriate use of said gas tax funds, and submit to the State Controller of the State of California all notices and reports for the expenditure of gas tax funds as permitted by law. The City shall indenmify, defend, and hold hahn!ess the County, their officers, agents, and employees from all claims, damages, suits or actions of every name, k/nd, and description, arising out of or relating to the matters covered by the Agreement to the extent that such claims, suits or actions are due to the negligence or willful misconduct of the City or the City's failure to perform obligations required of the City under this Agreement. The County shah indermzify, defend, and hold hm-mless the City, their officers, agents, and employees from all claims, damages, suits or actions of every name, kind, and description, arising out of or relating to the matters covered by this Agreement to the extent that such claims, Suits or actions are due'to the negligence or willful misconduct of the County or the County's failure to perform. -4- obligations required of the County under this Agreement. E. The duty to indemnify and hold bare, less includes the duties to defend as set forth in Section 2778 of the California Civil Code. Fo This agreement shall be binding upon the respective successors and assigns of the parties hereto. -5- IN WITNESS WI-tEREOF, the parties hereto, by their duly author/zed representatives, have affixed their hands on the day and year first above written. "County" COUNTY OF SAN MATEO BY President Board of Supervisors County of San Mateo ATTEST: Clerk of the Board of Supervisors "City" CITY OF SOUTtt SAN YfLMNCISCO BY , citY'of South San Francisco ATTEST: City Clerk -6- AGENDA ITEM #8 DATE: TO: FROM: SUBJECT: May 26, 2004 Honorable Mayor and City Council Sharon Ranals, Director of Recreation and Community Services West Orange Avenue Intersection Improvements Project Project No. 51-13231-0316- Bid No. 2340 RECOMMENDATION: It is recommended that City Council adopt a resolution awarding a construction contract to Golden Bay Construction, Inc. in the amount of $133,020.40 for the West Orange Avenue Intersection Improvements Project, and amend the 2003-04 CIP Budget to increase the budget for this project from $150,000 to $176,577.40. BAC KG ROUND/DIS C US SION: This project will provide a lighted crosswalk, pedestrian bulb-outs, benches and beautification enhancements near the intersection of West Orange Avenue and Memorial Drive. The new lighted crosswalk will improve the safety of pedestrians going to and from Orange Memorial Park and the local schools. It will also provide a pedestrian and bicyclist crossing to link segments of the future South San Francisco/BART Linear Park project. The project was publicly advertised for bid through normal notification media. A total of two contractors requested bid packages and those two bids were received as follows: CONTRACTOR BID AMOUNT Golden Bay Construction, Inc. San Carlos, CA $133,020.40 Pavex Construction Division Watsonville, CA $191,265.00 Architect's Estimate $109,000.00 Staff Report To: Honorable Mayor and City Council Subject: West Orange Avenue Improvements Project Date: May 26, 2004 Page 2 Staff reviewed the qualifications and references of Golden Bay Construction, Inc. and have found them to be satisfactory. Staff recommends that the contract be awarded to Golden Bay Construction, Inc. in the amount of $133,020.40. The following is a breakdown of the project budget: Construction Contingencies (8%) Design and Construction Drawings Total $133,020.40 $ 10,600.00 $ 32,957.00 $176,577.40 Construction is expected to start in mid June 2004 and be completed by the end of August 2004. FUNDING: This project is included in the 2003-2004 Capital Improvement Program (CIP/51-13231-0316) in the amount of $150,000. No general fund dollars are needed for this project. Funding sources are: Grant Award - TDA funds through C/CAG Orange Avenue Improvement Project (residual froln Tennis Drive Improvements) Proposition 12, Bond Act of 2000 Total $100,000.00 $ 76,157.00 $ 420.40 $176,577.40 It should be noted that the project funding structure has been modified to apply unspent funds from the completed Orange Avenue Improvement Project to this project. By transferring funds from this project, staff can reserve the Proposition 12 money that was originally planned to match the grant funding from C/CAG for a future park improvement. Sharon Ranals Director of Recreation and Community Services Attachments: 1. Resolution 2. Project Location Map 3. Concept Drawing Approved: Michael A. Wilson City Manager PROJECT LOCATION MAP PROJECT LOCATION © ¢---.OP"r'RI -~HT THOPIA,~ B,~.05. i'-4AF'5, N.%5, RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AWARDING A CONSTRUCTI()N CONTRACT TO GOLDEN BAY CONSTRUCTION, INC. IN TttE AMO[INT OF $133,020.40 FOR THE ~EST ORANGE AVENI JE INTERSECTION IMPROVEMENTS PROJECT AND AMENDING THE 20034)4 CAPITAL IMPROVEMENT PROGRAM BI, JDGET TO INCREASE THE BUDGET FOR THIS PRQ|ECT FROM $150,000 TO $176,577.40 WHEREAS, staff desires to award the construction contract to the lowest responsible bidder, Golden Bay Construction, Inc. in the amount of $133,020.40 for the West Orange Avenue Intersection Improvements Project; and WHEREAS, this project is included in the 2003-04 Capital Improvement Program in the amount of $150,000; and WHEREAS, no general fund dollars are needed for this project; and WHEREAS, the funding sources are: Grant Award - TDA funds through C/CAG, Orange Avenue Improvement Project (residual fi'om Tennis Drive hnprovements) Proposition 12, Bond Act of 2000 Total $100,000.00 $ 76,157.00 $ 420.40 $176,577.40 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby awards a construction contract to Golden Bay Construction, Inc. in the amount of $133,020.40 for the West Orange Avenue Intersection Improvements Project and amends the 2003-04 Capital Improvement Program budget to increase the budget from $150,000 to $176,577.40. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2004 by the following vote: AYE S: NOES- ABSTAIN: ABSENT: S:\Current Reso's\5-26-04west.orange.ave.imp.res.doc ATTEST: City Clerk .4 GENDA ITEM #10 DATE: TO: FROM: SUBJECT: May 26, 2004 Honorable Mayor and City Council Marty Van Duyn, Assistant City Manager Amendment to Inclusionary Housing Ordinance RECOMMENDATION It is recommended that the City Council waive reading and introduce an Ordinance Amending the Inclusionary Housing Ordinance. BACKGROUND/DISCUSSION To meet state law requiring that cities address affordable housing needs, the City Council in September 2001 adopted an inclusionary ordinance requiring developers to make twenty percent (20%) of units available to low- and moderate-income households in projects of four or more units. With the adoption of this ordinance it is likely that the City will be able to meet its responsibility to provide sufficient workforce housing units to low- and moderate-income households. Despite initial concerns that the ordinance would hamper development, the City has found that applications for housing development have not slowed or stopped. Since the adoption of the ordinance the City has negotiated for more than 148 affordable units in the following projects: Project Total Units Affordable Units Hillside Land LLC 16 3 90 Oak Avenue 15 3 Fairfield Development L.P. 360 72 Marbella 280 70 111 Chestnut* 8 1-2 units *Under negotiation . Based on the experience gained negotiating the affordable units required at these projects, it is recommended that the City make several modifications to the Inclusionary Housing Ordinance to both clarify the Ordinance's procedures and requirements as well as to strengthen the Ordinance. The substantive changes to the Ordinance are listed below along with the rationale for making these changes. Both the substantive and the minor changes are noted in the attached draft of the Amended Ordinance (Exhibit A). The Planning Commission reviewed the proposed changes on May 6, 2004 and recommended to the City Council that it adopt the Ordinance Amendment. Staff Report Subject: Page 2 Amendment to Inclusionary Housing Ordinance PROPOSED CHANGES TO INCLUSIONARY HOUSING ORDINANCE Change the index for setting affordable unit rents and sale prices from "adjusted" area incomes as published by the Department of Housing and Urban Development (HUD) to unadjusted income limits. Rationale: HUD annually publishes area incomes by family size for every metropolitan statistical area in the state. This process begins by first determining the area median income (100% median income), then calculating income ranges for very low-, low- and moderate- income families. HUD adjusts the lower incomes upward in each area in order to allow more people to qualify for state and federally funded assistance programs. While this process helps more people qualify for programs, indexing rems and sale prices to "adjusted" incomes results in setting rents and sale prices that are substantially beyond the means of the people they are trying to help. By using unadjusted income limits the price of Below Market Rate Units will become more affordable to low- and moderate-income families. The example below demonstrates how a low-income family of four will benefit by changing the affordability index: Family of four Adjusted Unadjusted Monthly Monthly Income Adjusted Housing Unadjusted Housing Level Incomes Payment Income Payment 50% $56,550 $1,414 $47,500 $1,188 60% $67,86C $1,697 $57,000 $1,425 80% $90,500 $2,263 $76,000 $1,900 100% $95,000* $2,375*: $95,000 $2,375 120% $114,000' $2,850* $114,000 $2,850 *Not HUD Adjusted The City Council should note that other cities such as San Mateo have already adopted this change, and other cities including Foster City and San Carlos are considering it. HUD and the State have also recognized this problem and are working to reduce the gap between the adjusted income limits and the actual unadjusted income levels. Define what the Ordinance means by requiring a "distribution of affordable units within the designated affordability range" and reducing the top of the highest range from 120% to 110% of median income. Rationale: Because the low-income and moderate-income ranges are so wide (50% to 80% and 81% to 120% respectively), the Inclusionary Housing Ordinance requires that units be made available to people at every point in the income range. However, by not providing specific guidance developers are interpreting this requiremem in a variety of ways. By clearly defining that one third of units have to be made available to each of the ranges indicated in Staff Report Subject: Amendment to Inclusionary Housing Ordinance Page 3 the following table, developers will have a clear understanding of the Ordinance's intent. Low-Income Units Moderate-Income Units Percent Income Range Percent Income Range of Units Affordable To: of Units Affordable To: 33% 50% - 60% 33% 81% - 90% 33% 61% - 70% 33% 91% - 100% 33% 71% - 80% 33% 100% - 110% By lowering the top of the moderate-income range for the purpose of setting rents and sale prices from 120% to 110% the City will be making this standard compatible with State requirements for redevelopment areas. The change will effectively remove the conflicting rules between the City's Ordinance and Redevelopment Law in the City's redevelopment project areas. The City Council should note that while the top rent or price of an affordable unit will be set at an affordability level of 110%, a household of up to 120% income will still be eligible to occupy the unit. This is also in compliance with Redevelopment Law. Change right of first-refusal from a one-time right of first-refusal to a perpetual right of first-refusal during affordability period on for-sale units, and eliminate the right of first-refusal for rental units. Rationale: By clearly stating in the Ordinance that the City has a permanent right of first- refusal on for-sale units during the entire affordability period the City is eliminating the possibility that the Ordinance could be interpreted to mean that the City only has one opportunity to purchase affordable units offered for sale. Since rental units are part of large developments and cannot be subdivided and sold, it is unlikely the City would be in position to purchase an entire rental development should it be offered for sale. Furthermore such a stipulation may make it more difficult for developers to sell the project in the future because potential buyers will have an adverse reaction to the confusing right of first-refusal provision. 4. Add a section for monitoring and enforcing the occupancy of affordable rental unit by low- and moderate-income tenants. Rationale: To ensure that qualified low- and moderate-income tenants occupy affordable rental units, the City's Housing Rehabilitation Program requires owners to annually certify tenants as to their income eligibility. This addition to the ordinance ensures that the City will be able to enforce the Ordinance by requiring owners of inclusionary rental units to provide yearly tenant eligibility certifications. Since it is the Housing Rehabilitation Program's experience that collecting these certifications in a timely manner is very difficult, the Ordinance includes the ability to levy a $1,000 fine for each unit whose tenant is not certified, and to levy additional $1,000 for each 30 day period the tenant is not income certified. Staff Report Subject: Page 4 Amendment to Inclusionary Housing Ordinance 5. Add a section to levy a fine for failing to make a below market unit available at the required rental levels. Rationale: To ensure that the required affordable units are made available to low- and moderate-income families, the City is adding a section to the Ordinance that levies a $2,500 fine to developers and/or owner for each unit they fail to make available, plus an additional $2,500 for each 30 day period each unit is not made available after the initial fine. The combined fines will ensure that developers make the units available to income-qualified tenants and that units do not remain excessively vacant. This mechanism provides an easy and simple mechanism to enforce the Ordinance's requirements without resorting to litigation for non-compliance. In addition to these substantive modifications, other minor corrections and changes are noted in the attached draft ordinance. CONCLUSION It is recommended that the City Council adopt the proposed changes in order to strengthen and clarify the provisions of the City's Inclusionary Housing Ordinance. The proposed changes will strengthen and facilitate the City's ability to continue to meet its affordable housing obligation by requiring the private sector to do its share in meeting the housing needs of the City and the region. By: ~r Approved: Michael A ' City Manager Attachment: Amended Inclusionary Housing Ordinance ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 20.125, INCLUSIONARY HOUSING REQUIREMENTS, TO THE SOUTH SAN FRANCISCO MUNICIPAL CODE WHEIS, EFI,~, on O(Stober 13, 1 cj99, at a-c~ul¥ n(~ticed p'ul~lic hea~-i,-~g, th~ Cit(/of ~(}uth-San ?rancisco adopted an updated General Plan; and, ......... ,WHEREAS, a~: a duly_ noticed pub.lic hearin_g of the _City_Counci! on Septemb~ey26, 20012 t_he ~_ity ~: Council adopted Chapter 20.125, Inclusionary Housing Requirements; and, WHEREAS, The City of South San Francisco certified the Housing Element of its General Plan on December 11,2002. The certified Housing Element provides for the development of affordable, well designed and properly located residential housing for all economic sectors of the community in a manner which fosters and maintains the support of the entire community; and, WHEREAS, staffhas identified, through implementation of the Inclusionary Housing Requirements, certain areas that require clarification and proposed amendments to address those provisions requiring clarification; and, WHEREAS, the Planning Commission of the City of South San Francisco, at a duly noticed public hearing on May 5, 2004, recommended that the City Council adopt the proposed amendments to Chapter 20.125. NOW THEREFORE, the City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1: AMENDMENTS TO CHAPTER 20.125 Chapter 20.125, entitled "Inclusionary Housing Requirements" is hereby amended as set forth in Exhibit A, attached hereto and incorporated herein by reference. Project applications submitted but not yet approved by the governing body as of the Effective Date of this Ordinance shall be subject to the provisions of Chapter 20.125 in effect at the time the project application was deemed complete. SECTION 2: PURPOSE To ensure that all residential developments provide a range of housing opportunities for all identifiable economic segments of the population, including households of lower and moderate income. SECTION 3: FINDINGS Based on all evidence in the record, including but not limited to the testimony, staff reports and other oral and written material provided to the City Council at the duly noticed public heanng on May 26, 2004, the City Council makes the following findings: ~[ Formatted: Font: Not Bold ~ Formatted: Font: Not Bold Deleted: Formatted: Indent: First line: 0.5" A. South San Francisco General Plan and Housing Element Appropriateness and Effectiveness of the Housing Element: In adopting the amendments to Chapter 20.125, the City of South San Francisco finds that the amendments further the Housing Element goals, objectives, and policies in contributing to the attainment of the State's housing goal in that: Housing Element Goals and Policies: A. Goal 1. Encourage a supply of housing units sufficient to assure each resident an attractive, healthful, safe environment within a wide range of designs, types, sizes, and prices. B. Goal 2. Continue to support the provision of housing by both the private and public sector for all income groups in the community. Policy 2A. Eliminate constraints to affordable housing. Policy 2B. Stimulate the construction of lower cost units by providing incentives and encouraging mixed use projects, second units, density bonuses, and manufactured housing. Policy 2D. Involve the City directly in retaining and increasing the supply of affordable housing. Policy 2E. Continue to cooperate with other governmental agencies and take an active interest in seeking solutions to area-wide housing problems. Analysis: The above referenced policies support implementation of the proposed amendments as a means to achieve the goal of providing housing to all income levels and at various prices. The amendments clarify existing requirements as to income criteria, submittal of Affordable Housing Agreements and make other administrative amendments designed to streamline approval of residential development. Based on the foregoing, the amendments to the lnclusionary Ordinance_are consistent with and further the goals established in the Housing Element of the City of South San Francisco's General Plan. B. California Environmental Quality Act: Pursuant to the California Environmental Quality Act (CEQA) Guidelines, the City Council declares that this ordinance is exempt from CEQA based on the following findings: This ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. This ordinance is not a "project" within the meaning of Section 15378 of the State CEQA Guidelines, because it has no potential for resulting in a physical change in the environment, directly or ultimately. This ordinance does not, in itself, allow the construction of any building or structure. This ordinance, therefore, has no potential for resulting in physical change in the environment, directly or ultimately._For the reasons set forth herein, it can be seen with certainty that there is no possibility that this ordinance will have a significant effect on the environment, and therefore, the ordinance is not subject to CEQA. SECTION 4: SEVERABILITY In the event any section or portion of this ordinance shall be determined invalid or unconstitutional, such section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. SECTION 5: PUBLICATION AND EFFECTIVE DATE. Pursuant to the provisions of Government Code Section 36933, a Summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk's Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk's Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This ordinance shall become effective thirty days from and after its adoption. Introduced at a regular meeting of the City Council of the City of South San Francisco, held the __ day of ., 2004, by the following vote: Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the __ day of ,2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this __ day of ,2004. Mayor Chapter 20.125 lnclusionary Housing Requirements Sections: 20.125.010 20.125.020 20.125.030 20.125.035 20.125.040 20.125.050 20.125.070 20.125.080 20.125.090 20.125.100 20.125.110 20.125.120 20.125.130 20.125.140 20.125.150 20.125.155 20.125.160 20.125.165 20.125.170 Purpose and Intent Definitions lnclusionary Housing Requirement New Master Plans Or Specific Plans Affordable Housing Standards Calculating The Required Number Of lnclusionary Units Alternatives To New lnclusionary Units Combined lnclusionary Housing Projects Disposition Of Excess lnclusionary Units Offsets To The Cost Of Affordable Housing Development ln-Lieu Fees Collection Of Fees Preliminary Project Application And Review Process Affordable Housing Agreement As A Condition Of Development Agreement Amendments Period of Affordability Pre-Existing Approvals Enforcement Savings Clause ensure that all residential development, including all master planned and specific planned communities and all residential development provide a range of housing opportunities for all identifiable economic segments of the population, including households of lower and moderate income. It is the policy of the City to: (1) Require that a minimum of twenty (20%) percent of all approved residential development consisting of four or more units be restricted to and affordable to lower-income households; subject to adjustment based on the granting of certain incentives; and, (2) Require that at least twenty percent (20%) of all new dwelling units be restricted to and affordable to Iow- or moderate-income households. Not less than forty percent (40%) ot the affbrdable units, or eight percent (8%) of the total units, are to be restricted to and affordable to Iow-income households,; and, _ _ - ~[ I)eleted: of the 20% affordable units. ........... that 12% be restricted to and affordable to [ moderate income households; and 8% ] (3) Require that all developments consisting restricted to and affordable to low incomej of ten units or more shall provide the affordable households units on-site, and, (4) Under certain conditions, allow alternatives to constructing new affordable units onsite as a means of providing affordable units in the City; and, (5) For housing developments consisting of 4 to 9 units, allow [nclusionary requirements to be satisfied through the payment of an/n-lieu fee as an alternative to requiring inclusionary units to be constructed. 20.125.010: Purpose and Intent The purpose and intent of this chapter is as follows: (a) The City's objective, as established by the housing element of the City's general plan, is to (b) It is the purpose of this chapter to implement the City's objectives and policies as stated in subsection (a). (c) Nothing in this chapter is intended to create a mandatory duty on the part of the City or its employees under the Government Tort Claims Act and no cause of action against the City or its employees is created by this chapter that would not arise independently of the provisions of this chapter. (Ord. - 01,2001) 20.125.020 Definitions. Whenever the following terms are used in this chapter, they shall have the meaning established by this section: (a) "Affordable housing" means housing for which the allowable housing expenses paid by a qualifying household shall not exceed thirty (30%) percent of the gross monthly income for Low-Income and Lower-Moderate, adjusted for household size, as determined by the U.S. Department of Housing and Urban Development Income Limits. (b) "Affordable housing agreement" means a legally binding agreement between a developer and the City to ensure that the inclusionary requirements of this chapter are satisfied. The agreement establishes, among other things, the number of required inclusionary units, the unit sizes, location, affordability tenure, terms and conditions of affordability and unit production schedule. (c) "Allowable housing expense" means the total monthly or annual recurring expenses required of a household to obtain shelter. (1) For a for-sale unit, allowable housing expenses include loan principal and interest at the time of initial purchase by the homebuyer, allowances for property and mortgage insurance, property taxes, homeowners association dues and a reasonable allowance for utilities as defined by the Federal Regulations for the Tenant Based Rental Assistance Program. (2) For a rental unit, allowable housing expenses include rent and a utility allowance as determined annually by the U.S. Department of Housing and Urban Development, as well as all monthly payments made by the tenant to the lessor in connection with use and occupancy of a housing unit and land and facilities associated therewith, including any separately charged fees, utility charges, or service charges assessed by the lessor and payable by the tenant. (d) "Combined inclusionary housing project" means separate residential development sites which are linked by a contractual relationship such that some or all of the inclusionary units which are associated with one development site are produced and operated at a separate development site or sites. (e) "Conversion" means the change of status of a dwelling unit from a purchased unit to a rental unit or vice versa. (f) "Density bonus (new residential construction) For the purposes of this chapter, "density bonus" means a density increase of at least twenty (20%) percent, unless a lesser percentage is elected by the developer, over the otherwise maximum allowable residential density under the applicable zoning ordinance and land use element of the general plan as of the date of application by the developer to the City. The density bonus shall apply to housing developments consisting of four more dwelling units that meet the requirements for a Density Bonus as established in Chapter 20.130. (g) "Financial assistance" means assistance to include, but not be limited to, the subsidization of fees, infrastructure, land costs, or construction costs, t he u se of redevelopment set-aside funds, community development block grant (CDBG) funds, or the provision of other direct financial aid in the form of cash transfer payments or other monetary compensation, by the City of South San Francisco. (h) "Incentives" means a reduction in the inclusionary housing requirement granted in Page 5 of 15 C:\Documents and Settings\nfragoso\Local Settings\Temporary lntemet Files\OLK3\692524_l .DOC return for the provision of certain desired types of affordable housing or related amenities as determined by the City Council. (i) "Inclusionary housing project" means a new residential development or conversion of existing residential buildings which has at 1 east twenty (20%) percent of the total units reserved and made affordable to lower-income households as required by this chapter. Of the 20%, at least 8% shall be affordable to persons of low-income and no more than 12% affordable to persons of low-t, Sp_o-m0derate- income a~ [hpse terms_ are_ defined in this Chapter. (j) "Inclusionary unit" means a dwelling unit that will be offered for rent or sale exclusively to and which shall be affordable to lower-income households, as required by this chapter. (k) "Income" means any monetary benefits that qualify as income in accordance with the criteria and procedures used by the City of South San Francisco Economic and Community Development department. [n addition to the income of a targeted ~oup, limitations on assets may also be used as a factor in determining eligibility for rental or for sale units. (1) "Low-income household" means those households whose gross income is more than fifty percent (50%) but does not exceed eighty percent (80%) of the unadiusted area median income for San Mateo County~ ............ (o) "Market-rate unit" means a dwelling unit where the rental rate or sales price is not restricted either by this chapter or by requirements imposed through other local, state, or federal affordable housing programs, _ - ~eleted: "Low-income household" - ' - ' [means those household whose gross I income is more than fil~y percent (50%) [ but does not exceed eighty (80%) of the } median income for San Marco County as (p) "Offsets" means concessions or I determined by annually by the U.S. assistance to include, but not be limited to, direct I Department of Housing and Urban financial assistance, density increases, standards [Development. modifications or any other financial, land use, or regulatory concession which would result i n an ~ - { Deleted: er identifiable cost reduction enabling the provision of affordable housing. (q) "Residential development" means any new residential construction of rental or for-sale units; or development revisions, including those with and without a master plan or specific plan, planned unit developments, site development plans, mobilehome developments and conversions of apartments to condominiums, a s well as dwelling units for which the cost of shelter is included in a recurring payment for expenses, whether or not an initial lump sum fee is also required. (r) "Target income level" means the unadjusted income standards for extremely low, very low and low-income levels within San Mateo County&dj_u~st~e~d _for_~_mi_ly ~s(z_e. _ (s) "Total residential units" means th_e~tgtgl_ _ _ u~it~ ~l~pr~)~e~dl~); tln~ fi~al-d~e~(s(oh~n~a~king authority. Total residential units are composed of both market rate units and inclusionary units. (Ord 01 2001) (m) "Low-to-Moderate-Income household" means households whose gross income is between eighty-one percent (81%) and one hundred and twenty percent (120%) of the unadiusted area median income for San Marco 20.125.030 lnclusionary Housing County~ ............................ -R- e~qu-i r-em-e-n -t ' - ............... (n) "Median lncome' means the median The inclusionary housing requirements of this income earned by a household or family, chapter shallapplyasfollows: adiusted by size, as published by U.S. Department of Housing and Urban Development. Deleted: as determined annually by the U.S. Department of Housing and Urban Development, and ~ Deletecl: as determined annually by the U.S. Department of Housing and Urban Development Section 8 Income Limits IDeleted: as determined annually by the U.S. Department of Housing and Urban Development Page 6 of 15 C:\Documents and Settings\nfragoso\Local Settings\Temporary Internet Files\OLK3\692524_I .DOC (a) This chapter shall apply to all residential market-rate dwelling units resulting from new construction of rental and "for-sale" projects consisting of four or more residential units, as well as the conversion of apartments to condominiums. (b) For any residential development or development revision of four or more units, not less than twenty (20%) percent of the total units approved shall be constructed and restricted both as to occupancy and affordability to low-, and lower-moderate income households. (c) This chapter shall not apply to the following: (1 Existing residences which are altered, improved, restored, repaired, expanded or extended, provided that the number of units is not increased, except that this chapter shall pertain to the subdivision of land for the conversion of apartments to condominiums; (2) Conversion of a mobilehome park pursuant to Section 21.37.120 of the code; (3) The construction of a new residential structure which replaces a residential structure that was destroyed or demolished within two years prior to the approval of a building permit for the new residential structure, provided that the number of residential units is not increased from the number of residential units of the prev/ously destroyed or demolished residential structure; (4) Second dwelling units not constructed to fulfill inclusionary housing requirements and developed in accordance with Section 20. of this code; (5) Those residential units which have obtained approval of a Vesting Tentative Map or a Development Agreement prior to the effective date of this ordinance, as set forth in Section 20.125.t60 of this chapter. (Ord. -01 2001) 20.125.035 New Residential Projects Applications for Planned Unit Development Permits, Tentative Maps, Vesting Tentative Map, and other land use entitlements that seek approval of a residential development project of four or more residential units shall submit an inclusionary housing plan as follows: (a) All applications approved on or after the effective date, or deemed complete on or after the effective date, of the ordinance codified in this chapter are required by this chapter to provide an,Aflbr~ab!e Ho~lsin~ Ag?eement with the application for development. This ,Af_f'or~d~ble ~. ~ous_ing __Agr~eement will include appropriate text, maps, tables, or figures to establish the basic framework for implementing the requirements of this chapter. It shall establish, at a minimum, but shall not be limited to, the following: Deleted: inclusionary housing plan Deleted: inclusionary housing plan (I) The number of market rate units in the master plan or specific plan; (2) The number of required inclusionary units for lower-income households in the project including the specific levels of affordability; (3) The designated sites for the location of the inclusionary units, including but not limited to any sites for locating offsite inclusionary housing projects or combined inclusionary housing projects; (4) fi, n Affordable Housing Agreement shall ~ ~ ~ Deleted: A generatprovision ~ -~:: ~ - ,~- 7~ W - - -~ ~ - - ' ...... -- - ~ ~ stipulating that an affordable housing oe ~a cono~t~on o~ au mture a~screUonary permits · - ....................... [ agreemem for the development area such as tentative maps, - ' - 'I Deleted: made parcel maps, planned unit developments and site development plans. ,AI_I relevant terms and ~ ~ ~ ~I Deleted: The provision shall establish conditions of,the Affordabie~l~lous-n-g ~,.t,,r~m~t (that ali Deleted: any affordable housing shall be filed and recorded as a restriction on the (agreement Page 7 of 15 C:\Documents and Settings\nt'ragoso\Local Settings\Temporary Internet Files\OLK3\692524_l .DOC project as a whole and those individual lots, units or projects which are designated as inclusionary units. The affordable housing agreement shall be consistent with Section 20.125.140 of this chapter. (b) The location and phasing of inclusionary dwelling units may be modified by the body granting final approval of the project as a condition of approval for the project. (c) All existing Planned Unit Development Permits, Conditional Use Permits, master plans or specific plans proposed for major amendment, pursuant to Section 20.87 of this code, shall incorporate into the amended master plan or specific plan document an inclusionary housing plan, consistent with this section of this chapter. (Ord __01 2001) 20.125.040 Affordable Housing Standards. The affordable housing standards are as follows: (a) All residential developments are subject to and must satisfy the inclusionary housing requirements of this chapter, notwithstanding a developer's request to process a residential development under other program requirements, laws or regulations, including but not limited to Chapter 20.130 (Residential Density Bonus) of this code. (b) Unless otherwise provided in this Chapter, inclusionary units shall be built on the residential development project site. (c) The required inclusionary units shall be constructed concurrently with market-rate units unless both the final decision-making authority of the City and developer agree within the affordable housing agreement to an alternative schedule for development. (d) lnclusionary rental units shall remain restricted and affordable to the designated income group for fifty-five (55) years. ~o_twithsyandjn_g an~hing to _th_e co_ntrary.(n_t_his chapter, no inclusionary unit shall be rented for an amount which exceeds ninety (90%) percent of the actual rent charged for a comparable market unit in the same development, if any. Deleted: In addition to the income of a targeted group, limitations on assets may also be used as a factor in determining eligibility for rental or for sale units, (e) The inclusionarv for-sale units shall remain atTordable for a term of fifty-five (55) years and said affordabilitv term shall be filed and recorded as a restriction on those individual lots, units or projects which are designated as inclusionarv units. After the initial sale of the inclusionary for-sale units at a price affordable to the target income 1 evel group, i nclusionary for- sale units shall remain affordable to subsequent income eligible buyers pursuant to a resale restriction with a term of 05ftv, fiy~ ~.(5_~__ years. _ i -( Deleted: thirty For-sale units may be sold at market price under - ~[ Deleted: 30 the conditions in (f) through (h) of this section. (f) Base Resale Price: The pr/ce at which the Owner purchased the Affordable Unit shall be adiusted by the percentage increase or decrease in the median annual income at 100% of median of a family of four in San Mateo County. The percentage increase or decrease shall be computed for the period that the Affordable Unit is held by Owner. This adjusted price shall be increased by the market value, if any, of any documented, permanent capital real estate or fixed improvements approved by City. No price adiustment will be made except upon presentation to the City of written documentation of all expenditures made by Owner for which an adiustment is requested. The adiusted price shall be decreased by the amount necessary to repair any damages and to put the unit into a sellable condition, including items such as paint, cleaning, construction repairs, and to bring said unit into conformity with all applicable provisions of the South San Francisco Municipal Code and the affordable housing guidelines established by the City. The value of price adjustments shall be reasonably determined by Page 8 of 15 C:\Documents and Settings\nfragoso\Local Settings\Temporary lntemet Files\OLK3\692524_l .DOC the City. The resulting price shall be the Base Resale Price of the unit. (g) Upon resale of the unit, if the Affordable Unit is sold,above the restr!cted aff?rdable~ price during the fifty-five (55) year aftbrdabilit¥ term, the City will receive the difference between the Base Resale Price and the actual market sales price of the unit. (h) Funds recaptured by the City shall be used in assisting other eligible households with home purchases at affordable prices. To the extent possible, projects using for-sale units to satisfy inclusionary requirements shall be designed to be compatible with conventional mortgage financing programs including secondary market requirements. (i) Ideally, off-site inclusionary units should be located on sites that are in proximity to or will provide access to employment opportunities, urban services, or major roads or other transportation and commuter rail facilities and that are compatible with adjacent land uses. (j) The design of the inclusionary units shall be consistent with general plan standards; compatible with the design of the total project development in terms of appearance, materials and finished quality and conform to general plan standards; and, consistent with affordable housing development standards prepared by the Department of Economic and Community Development as adopted by the City Council. (k) Inclusionary projects shall provide a mix of number of bedrooms in the affordable dwelling units in response to affordable housing demand priorities of the City. lnclusionar¥ proiccts, s_h_alJ proyjd_e a distribution 9f affo_r_dable units within the designated affordability range as follows: One third {33.3%) of lower income units shall be affordable to households between 50 and 60 percent of median income; one third (',3_ ._t'~/',,ot of lower income units shall be affordable to households between 60 and 70 percent of median income; one third (33.3%) of lower income traits shall be affordable to households between 70 and 80 percent of median income; and one third (33.3%) of lower-to- moderate income units shall be affordable to households between 80 and 90 percent of median income; and one third (33.3%) of lower-to- moderate income units shall be affordable to households between 90 and 100 percent of median income; one tbird {33.3%} o f I ewer-to- moderate income units shall be affordable to households between 100 and I10 percent of median income. Deleted: at market (1) NO building permit shall be issued, nor any development approval granted for a development which does not meet the requirements of this chapter. No inclusionary unit shall be rented or sold except in accordance with this chapter. (Ord __01 2001) 20.125.050 Calculating The Required Number Of lnclusionary Units. Subject to adjustments for incentives, the required number of lower-income inclusionary units shall be twenty (20%) percent of the total residential units, approved by the final decision- making authority. If the inclusionary units are to be provided within an offsite combined or other project, the required number of affordable inclusionary units shall be twenty (20%) percent of the total residential units to be provided both onsite and/or o ffsite. Subject to the maximum density permitted in the General Plan or granted by specific authorization of the Planning Commission or City Council. Fractional ,in_ c_lusio~n_a_ry _ u_n_it_s_ %f _ .5 y_ill _ _be_ s_u_bje_c.t_ _t9_ _- _ - -( Deleted: and payment of the in-lieu fee for the proportionate amount of the fractional unit. - - -( Deletl~h units for both market rate and ~ The in-lieu fee to be paid for each inclusionarv dwelling unit shall be equal to tbe developer's Page 9 ct' 15 C:\Documents and Settings\nfragoso\Local Settings\Temporary Intemet Files\OLK3\692524_l .DOC t'ractiona] costs of constructing a market rate unit m tile proposed project, including land and improvements. 20.125.070 Alternatives To Constructing New lnclusionary Units. Notwithstanding any contrary provisions of this chapter, at the sole discretion of the City Council, the City may determine that an alternative to the construction of new inclusionary units is acceptable. (a) The City Council may approve alternatives to the construction of new inctusionary units where the proposed alternative supports specific housing element policies and goals and assists the City in meeting its state housing requirements. (l) Such determination shall be based on findings that new construction would be infeasible or present unreasonable hardship in light of such factors as project size, site constraints, market competition, price and product type disparity, developer capability, and financial subsidies available. Evidence must be submitted to the ,City Manager or his or her desi.~,nee and included in the request for any waiver of the construction of new inclusionary units. (2) Alternatives may include, but are not limited to, acquisition and rehabilitation of affordable units, conversion of existing market units to affordable units, construction of special needs housing projects or programs (shelters, transitional housing, etc.), and the construction of second dwelling units. (b) Second dwelling units constructed to satisfy an inclusionary housing requirement shall be rent restricted to affordable rental rates, and renters shall be income-qualified, as specified in the applicable affordable housing agreement, in no event shall a developer be allowed to construct more than a total of fifteen (15) second dwelling units in any given development to satisfy an inclusionary requirement. (c) Contribution to a special needs housing project or program may also be an acceptable alternative based upon such findings. The requisite contribution shall be calculated in the same manner as an in-lieu fee per Section 20.125.110. (Ord __01 2001) 20.125.080 Combined lnclusionary Housing Projects. An affordable housing requirement may be satisfied with offsite construction as follows: (a) When it can be demonstrated by a developer that the goals of this chapter and the City's housing element would be better served by allowing some or all of the inclusionary units associated with one residential project site to be produced and operated at an alternative site or sites, the resulting linked inclusionary project site(s) is a combined inclusionary housing project. (b} It is at the sole discretion of the City___--~ neletea: mectorofE ..... icand -Counci] to authorize the residential-si-re(s)-~vhich [ C .....ity Development form a combined inclusionary housing project. (1) Such decision shall be based on findings that the combined project represents a more effective and feasible means of implementing this chapter and the goals of the City's housing element. (2) Factors to be weighed in this determination include: (A) the feasibility of the onsite option considering project size, site constraints; (B) competition from other projects; (C) difficulty in integrating due to significant price and product type disparity; and, Page 10 of 15 C:\Documents and Settings\nfragoso\Local Settings\Temporary lnternet Files\OLK3\692524_l .DOC (D) lack of capacity of the onsite development entity to deliver affordable housing. Also to be considered are whether the offsite option offers greater feasibility and cost effectiveness, location advantages such as proximity to jobs, schools, transportation, and services, diminished impact on other existing developments, capacity of the development entity to deliver the project, and satisfaction of multiple developer obligations that would be difficult to satisfy with multiple projects. (c) All agreements between parties to form a combined inclusionary housing project shall be made a part of the affordable housing agreement required for the site(s), which affordable housing agreement(s) shall be approved by Council. (Ord __01 2001) 20.125.090 Disposition of Excess Inclusionary Units. Inclusionary units created which exceed the final requirement for a project may, subject to City Council approval in the affordable housing agreement, be utilized by the developer to satisfy other inclusionary requirements for which it is obligated or market the units to other developers as a combined project subject to the requirements of Section 20.125.080. (Ord 01 2001) 20.125.100 Offsets To The Cost Of Affordable Housing Development. The City shall consider making offsets available to developers when necessary to enable residential projects to provide a preferable product type or affordability in excess of the requirements of this chapter. (a) Offsets will be offered by the City to the extent that resources and programs for this purpose are available to the City and approved for such use by the City Council, and to the extent that the residential development, with the use of offsets, assists in achieving the City's housing goals. To the degree that the City makes available programs to provide offsets, developers may make application for such programs. (b) Evaluation of requests for offsets shall be based on the effectiveness of the offsets in achieving a preferable product type and/or affordability objectives as set forth within the housing element; the capability of the development team; the reasonableness of development costs and justification of subsidy needs; and the extent to which other resources are used to leverage the requested offsets. (c) Nothing in this chapter establishes, directly or through implication, a right to receive any offsets from the City or any other party or agency to enable the developer to meet the obligations established by this chapter. (d) Projects are entitled to density bonuses and/or other incentives in accordance with provisions of state law, pursuant to the provisions of Chapter 20.130.105 of this code. (e) Any offsets approved by the City Council and the housing affordability to be achieved by use of those offsets shall be set out within the affordable housing agreement pursuant to Section 20.130.140 or, at the City's discretion in a subsequent document. (f) Developers are encouraged to utilize local, state or federal assistance, when available, to meet the affordability standards set forth in Sections 20.125.030 and 20.125.040. (Ord 01 2001) 20.125.110 In-lieu Fees. Payment of a fee in-lieu of construction of affordable units may be appropriate in the following circumstances: Pagellofl5 C:\Documents and Settings\nfragoso\Local Settings\Temporary Internet Files\OLK3\692524_l .DOC (a) For any residential development or development revision consisting of four to nine units, the inclusionary requirements may be satisfied through the payment t o the City o f an in-lieu fee. 20.125.120 Collection Of Fees. All in-lieu fees collected hereunder shall be deposited in a housing trust fund. Said fund shall be administered by the City and shall be used only for the purpose of providing funding (b) The in-lieu fee to be paid for each assistance for the provision of affordable housing ~c tsonarv~w_elljn_g _unitshall ~b_ee§ualtothe _ _ andre_a_spnablecp?sof~ad_min!s_trgt~ign~ co_n_si_s_te_n_t .... ~Deleted:market-rate developers costs of constructing a market rate with the policies and programs contained in the unit in the proposed project, including land and housing element of the general plan. (Ord improvements. 01 200 l) (c) In lieu-fees shall be paid at the time a building permit is issued for the development. 20.125.130 Preliminary Project Application And Review Process. (d) At the discretion of the City Council, where a developer is authorized to pay a fee in- lieu of development, an irrevocable dedication of land or other non-monetary contribution of a value not less than the sum of the otherwise required in-lieu fee may be accepted as an alternative to paying the in-lieu fee if it is determined that the non-monetary contribution will be effectual in furthering the goals and policies of the housing element and this chapter. The valuation of any land offered in-lieu shall be determined by an appraisal made by an agent mutually agreed upon by the City and the developer. Costs associated with the appraisal shall be borne by the developer. (e) Where a developer is authorized to pay a fee in-lieu of development of affordable housing units, any approvals shall be conditioned upon a requirement to pay the in-lieu fee in an amount established by the Chapter in effect at the time of payment. (f) An alternative to paying an in-lieu fee(s), inclusionary housing requirements may be satisfied either through a combined inclusionary housing project, pursuant to Section 20.125.080 of this chapter or new construction of inclusionary units subject to approval of the final decision-making authority. (Ord 01 2001) The preliminary project application/review process shall be as follows: (a) A developer of a residential development, proposing an inclusionary housing project shall have an approved site development plan prior to execution of an affordable housing agreement for the project. The developer may submit a preliminary application to the housing and redevelopment director prior to the submittal of any formal applications for such housing development. The preliminary application shall include the following information if applicable: (1) A brief description of the proposal including the number of inclusionary units proposed; (2) The zoning, and assessors parcel site; general plan designations number(s) of the project (3) A site plan, drawn to scale, which includes: building footprints, driveway and parking layout, building elevations, existing contours and proposed grading; and, (4) A letter identifying what specific offsets and/or adjustments are being requested of the City. Justification for each request should also be included. Page 12 of 15 C:\Documents and Settings\nfragoso\Local Settings\Temporary lntemet Files\OLK3\692524_l .DOC (b) Within thirty days of receipt of the preliminary application by the planning director for projects not requesting offsets or incentive adjustments, or ninety days for projects requesting offsets or incentive adjustments the department shall provide to an applicant, a letter (c) Following the approval and execution by all parties, the affordable housing agreement with approved site development plan shall be recorded against the entire development, including market-rate lots/units and the relevant terms and conditions therefrom filed and subsequently recorded as a separate deed which identifies project issues of concern, the restriction or regulatory agreement on the offsets and incentive adjustments that the ,City affordable_ proje`ct in_di_v!dua[ ..lots_ 9r upi_ts Manaeer or his or her designee can support when making a recommendation to the final decision- making authority, and the procedures for compliance with this chapter. The applicant shall also be provided with a copy of this chapter and related policies, the pertinent sections of the California codes to which reference is made in this chapter and all required application forms. (Ord 01 2001) property which are designated for the location of affordable units. (d) The approval and execution of the affordable housing agreement shall take place prior to final map approval and shall be recorded upon final map recordation or, where a map is not being processed, prior to the issuance of building permits for such lots/units. Deleted: community development director 20.125.140 Affordable Housing Agreement As A Condition Of Development. This chapter requires the following: (a) Developers subject to this chapter shall demonstrate compliance with this chapter by (e) The affordable housing agreement may require that more specific project and/or unit restrictions be recorded at a future time. (t) The affordable housing agreement shall provide that the project applicant pay an administrative fee to reimburse the City for all executing an affordable housing agreement administrative/processing costs and fees incurred prepared by the, Department of Ec_onomic and ~ in processing the_ affordable housing pl_an and Community Development Department and implementing the requirements of this Chapter submitted to the developer for execution, on a project specific basis. The City may waive Agreements which conform to the requirements the administrative fee as an incentive or off-set of this section and which do not involve requests for the provision of affordable units. for offsets and/or incentives, other than those permitted by right, if any, shall be reviewed by (g) The affordable housing agreement shall the .City Manager or his or her designee and bind all future_o_w_ners_a_n_d su_c_ce_s_so_r_s in_ ~nte_r_es_t__ approved by the ,City Ma. nager or__his or :!~_er, fm-t~erm-ofyear~ specified therein. designee. (b) Agreements which involve requests for offsets and/or incentives, other than those permitted by right, shall require the recommendation of the Department of Economic and Community Development and action by the City Council as the final decision-maker. (h) An affordable housing agreement, for which the inclusionary housing requirement will be satisfied through new construction of inclusionary u nits, either o nsite o r offsite, s hall establish, but not be limited to, the following: (1)The number of inclusionary dwelling units proposed, with specific calculations IDeleted: City Economic and Community Development Director IDeleted: Director of Economic and Community Development -f Deleted: Director Page 13 of 15 C:\Documents and Settings\nfragoso\Local Settings~Temporary Intemet Files\OLK3\692524_l .DOC detailing the application of any incentive adjustment credit; unless the applicant requests payment options not provided by this Chapter. (Ord __01 2001) (2) The unit square footage, and n umber o f bedrooms; (3) The proposed location of the inclusionary units; (4) Amenities and services provided, such as daycare, after school programs, transportation, job training/employment services and recreation; (5) Level and tenure of affordability for inclusionary units; (6) Schedule for production of dwelling units; (7) Approved offsets provided by the City; (8) Where applicable, requirements for other documents to be approved by the City, such as marketing, leasing and management plans; financial assistance/loan documents; resale agreements; and monitoring and compliance plans; (9) Where applicable, identification of the affordable housing developer and agreements specifying their role and relationship to the project. (10) An affordable housing agreement, for w rich the inclusionary housing requirement will be satisfied through payment to the City of any in-lieu contributions other than fee monies, such as land dedication, shall include the method of determination, schedule and value of total in- lieu contributions. (1 I) An affordable housing agreement will not be required for projects which will be satisfying their inclusionary housing requirement through payment to the City of an in-lieu fee 20.125.150 Agreement Amendments. Any amendment to an affordable housing agreement shall be processed in the same manner as an original application for approval, except as authorized in Section 20.125.035 (c). 20.125.155 Period of Affordability The City or its designee shall have a ~r_st _righLo_f_ _ - - { Oeleted: .... time refusal to purchase ,affgr~dabl_e_un_it_s_offered _for .... -( Oeleted: any project containing sale ,during the tenure of affordability_. ,The firs_t_ ~ _ _ -~ Oeleted: at the end orthe minimum right of refusal to purchase the ,affordable unit -f Deleted: for rentalprojects. shall be submitted in writing t o t he Director of ' 'f Oeleted: rentalproject the Department of Economic and Community Development. Within ninety days of its receipt, the City shall indicate i ts intent t o e xercise the first right of refusal for the purpose of providing affordable housing. (Ord 01 2001) 20.125.160 Pre-existing Approvals. The following projects shall not be subject to requirements of the ordinance codified in this chapter. (a) Any residential developments for which an application for a vesting tentative map has been deemed complete prior to the effective date of this ordinance, unless otherwise authorized by law. (b) Any project subject to an executed development agreement when the effective date of the agreement is prior to the effective date of this ordinance or the development agreement contains the affordability requirements of this Chapter. (Ord__01 2001) 20.125.165 Enforcement. Enforcement provisions are as follows: · Deleted: The following projects shall be subject to requirements of the ordinance 20.125 codified prior to this Amendment and adopted September 2ool. ¶ ~a). Any project subject to an executed Affordable Housing Agreement when the effective date of the agreement is prior to the effective date of this Amendment~ Page 14of15 C:\Documents and Settings\nfragoso\Local Settings\Temporary Internet Files\OLK3\692524_l .DOC (a) The provisions of this chapter shall apply to all developers and their agents, successors and assigns proposing a residential development governed by this chapter. No building permit or occupancy permit shall be issued, nor any entitlement granted, for a project which is not exempt and does not meet the requirements of this chapter. All inclusionary units shall be rented or owned in accordance with this chapter. against either tile property where the Below Market Units are located or against the Project Property. (d) The City may institute any appropriate'-- ~Formatted: Bullets and Numbering legal actions or proceedings necessary to ensure compliance with this chapter, including b ut not limited to actions to revoke, deny or suspend any permit or development approval. In the event the City must institute legal action to enforce the provisions of this ordinance, the City shall be (b) Thc developer and its agents, successors entitled to recover its administrative costs,*--- (Formatted: Bullets and Numbering and assimqs shall annually certify tenants ,az to _including reasonable a_tiomey_s' fe_es, in addition . - ~Deleted: ora the income eligibility for occupancy of Below Market Rate Rental Units and the annual certification shall be submitted to tile Department or' Economic and Community Development. I~' Developer and its agents, successors and assikms f'ai[, to perform an annual ce~-tification, developer shall be fined ONE THOUSAND DOLLARS ($ }000.00'} for each Below Market Unit whose tenants were not subiect to an annual certification. The City shall continue to fine developer an additional ONE THOUSAND DOLLARS ($1,000.00) for every thirsty (30) day period for each Below Market Unit whose tenants have not been subject to an annual certification. City shall take steps to assess these fines as a lien against either tile property where the Below Market Units are located or against the Project Property (c) If developer at any time tails to make available or to provide Below Market Rate Rental Unit at the required affordable rent levels, developer is subiect to a fine of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500.00) for each Below Market Unit not provided pursuant to the affordable housing agreement. The City shall continue to fine Developer an additional TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500.00) for every thirty (30) day period after the initial fine tbr each Below Market Unit not provided pursuant to tile affordable housing a~eement. City shall take steps to assess these fines as a lien to any other remedy provided by the court. (e) Any individual who sells or rents a restricted unit in violation of the provisions of this chapter shall be required to forfeit all monetary _amount_s so 0brai.ned. Such amo_unts ~ _ { ~,~etea'. s shall b e added to the City's housing trust fund. (Ord __01 2001) 20.125.170 Savings Clause. All code provisions, ordinances, and parts of ordinances in conflict with the provisions of this chapter are repealed. The provisions of this chapter, insofar as they are substantially the same as existing code provisions relating to the same subject matter shall be construed as restatements and continuations thereof and not as new enactments. With respect, however, to violations, fights accrued, liabilities accrued, or appeals taken, prior to the effective date of this ordinance, under any chapter, ordinance, or part of an ordinance shall be deemed to remain in full force for the purpose of sustaining any proper suit, action, or other proceedings, with respect to any such violation, right, liability or appeal. (Ord 01 2001) Page 15 of 15 C:\Documents and Settings\nfragoso\Local Settings\Temporary lnternet Files\OLK3\692524_l .DOC Staff Report AGENDA ITEM #11 DATE: TO: FROM: SUBJECT: APPLICANT: CASE NO: May 26, 2004 Honorable Mayor and City Council Marty Van Duyn, Assistant City Manager ZONING ORDINANCE TEXT AMENDMENT TO: A) AMEND CHAPTER 20.06 "DEFINITIONS" TO MODIFY THE DEFINITION OF "LAUNDRY SERVICES" USE TYPE AND TO CREATE A NEW DEFINITION FOR "LINEN SUPPLY SERVICES" USE TYPE; AND B) TO AMEND CHAPTER 20.22 "C-1 RETAIL COMMERCIAL DISTRICT USE REGULATIONS", AND CHAPTER 20.30 "M~I INDUSTRIAL DISTRICT USE REGULATIONS" TO INCLUDE "LINEN SUPPLY SERVICES" AS A PERMISSIBLE COMMERCIAL USE TYPE SUBJECT TO APPROVAL OF A CONDITIONAL USE PERMIT, IN ACCORDANCE WITH SSFMC CHAPTER 20.87. City of South San Francisco P04-0045/ZA04-0002 RECOMMENDATION That the City Council waive reading and introduce the attached ordinance amending: a) Chapter 20.06 "Definitions" to modify the definition of "Laundry Services" Use Type and to create a new definition for "Linen Supply Services" Use Type; and b) Chapter 20.22 "C-1 Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 Industrial District Use Regulations" to include "Linen Supply Services" as a permissible Commercial Use Type subject to approval of a conditional use permit. BACKGROUND/DISCUSSION (A complete discussion of the proposed project is contained in the attached Planning Commission staff report dated Ma3, 6, 2004.) Zoning Ordinance Text Amendment The current definition of"Laundry Services" in Chapter 20.06 of the Zoning Ordinance adequately defines the more traditional industrial linen service businesses that engage in large-scale linen rentals, distributing and laundering. It does not, however, adequately address those linen businesses that offer retail sales of linens in addition to the more traditional services of renting, distributing and washing. This latter type of linen business requires its own definition to distinguish it from the more traditional industrial laundry business in order to allow it to be classified as a con~nercial use type in Staff Report Subject: P04-0045/ZA04-0002 Linen Supply Services Zoning Code Amendment Page 2 the Zoning Ordinance as opposed to an industrial use type. This in mm will enable such businesses to locate in commercial zones where they have greater access to everyday consumers who might patronize their establishment. Such businesses should be more clearly distinguished from their industrial counterparts in the Zoning Ordinance, since the retail component is an important part of their everyday operations. Planning Commission Meeting The Planning Commission discussed the matter at its regular meeting on May 4, 2004. There being no speakers in the audience, the Commission closed the public hearing and unanimously adopted a resolution, attached, recommending the City Council approve the subject Zoning Ordinance text amendments. CONCLUSION While the City is still home to traditional large-scale industrial linen businesses, it also contains linen businesses that offer retail sales as an important part of their every-day operations, and therefore need to be able to locate in commercial zones where other retailers are situated. The proposed Zoning Ordinance amendments would enable these types of linen businesses to do just this, thereby making them more accessible to retail consumers. For these reasons, the Planning Commission recommends that the City Council waive reading and introduce the attached ordinance amending: a) Chapter 20.06 "Definitions" to modify the definition of"Laundry Services" Use Type and to create a new definition for "Linen Supply Services" Use Type; and b) Chapter 20.22 "C-1 Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 Industrial District Use Regulations" to include "Linen Supply Services" as a permissible Commercial Use Type subject to approval of a conditional use permit. Assistant City MarYager Approved: Michael A. Wi}son City Manager Attachment: Draft Ordinance Planning Commission Staff Report dated May 6, 2004 Planning Commission Resolution No. 2634 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 20.06 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE TO MODIFY THE DEFINITION OF "LALrNDRY SERVICES" AND ADD A NEW CATEGORY FOR "LINEN SUPPLY SERVICES" AND AMENDING CHAPTERS 20.22 "C-1 RETAIL COMMERCIAL DISTRICT USE REGULATIONS," AND 20.30 "M-1 INDUSTRIAL DISTRICT USE REGULATIONS" TO INCLUDE "LINEN SUPPLY SERVICES" AS A CONDITIONALLY PERMITTED USE. WHEREAS, on April 14, 2004, the City of South San Francisco City Council considered the appeal of the Planning Commission's decision upholding the determination of the Chief Planner that expansion of laundry services use at 915 Linden in the C-1 Retail Commercial Zoning District is inconsistent with the General Plan; and WHEREAS, after public hearing and discussion of the issues, the City Council directed staff to prepare a zoning text amendment to define "linen supply services" as a commercial use subject to a conditional use permit; and WHEREAS, in accordance with the City Council's direction, staff analyzed the existing definition of Laundry Services and determined that it does not adequately address linen suppliers who provide retail sales of linen in addition to the traditional linen supply business that stores, launders, ships and receives linen directly from its facility; and WHEREAS, the proposed amendments have been determined to be "Categorically Exempt" under the "General Rule" (CEQA Section 15061 (b) (3)) that CEQA applies only to projects that have the potential for causing a significant effect on the environment. The proposed amefidments are process-oriented, requiring additional levels of review through the use permit process for each applicable future project, and consequently, there is no possibility that the proposed amendments could have a significant effect on the environment. Therefore, no further environmental review is necessary to adopt the proposed text amendments; and WHEREAS, on May 6, 2004, the Planning Commission held a duly noticed public hearing to consider the proposed text amendments and recommended, by a __ to __ vote that the City Council adopt the amendments as recommended by staff; and, WHEREAS, the findings and determinations contained herein are based on City Council's independent review of competent and substantial evidence, both oral and written, contained in the entire record relating to the project, including the minutes and staff reports of the April 14, 2004, City Council meeting; testimony and materials received at the May 6, 2004 duly noticed public heating of the Planning Commission and the testimony and materials received at the duly noticed public hearing of the City Council conducted on May 26, 2004. NOW THEREFORE, the City Council of the City of South San Francisco does hereby ORDAIN as follows: 689979 i -~- SECTION 1. FINDINGS A. General Plan: The proposed amendments are consistent with the 1999 General Plan. The General Plan provides in Guiding Policy 20G04 that the City should provide for continued operation of older industrial and commercial businesses at specific locations. The proposed amendment permits the City to alloW commercial laundry facilities in specified areas. In order to ensure no conflict between adjacent land uses, a Conditional Use permit must fn'st be obtained. B. Health, Safety and Welfare: The proposed amendments to the zoning code will not be adverse to the public health, safety or general welfare of the community. Because no use will be permitted as a matter of right within the Commercial District, conditions maybe imposed to mitigate any potential adverse impacts associated with linen supply services in an otherwise purely commercial district. SECTION 2. AMENDMENTS Section 20.06.160(d) is amended as follows: "(d) Laundry Services The Laundry Service use type refers to establishments primarily engaged in the provision of laundering, dry cleaning, or dyeing services other than those classified as Linen Supply Services or Personal Services. Typical uses include laundry agencies~ and diaper services, or Section 20.06.160(g) is hereby added to Chapter 20.06.160 as set forth below: "(g) Linen Supply Services The Linen Supp!~4 Service use ~_ pe re_fers to establishments primarily engaged in linen rentals and/or sales, and having an on-site customer showroom in addition to launderin~:, storage, and ancilla~_ shipping and receiving_facilities." Sections 20.22.040(c) of Chapter 20.22 "C-1 Retail Commercial District Use Regulations" and 20.30.030(c) of Chapter 20.30 "M-1 Industrial District Use Regulations" are amended to include "Linen Supply Services" as a conditionally permitted commercial uses. SECTION 3. SEVERABILITY If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this ordinance, including the application of such pan or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. 689979 1 -2- SECTION 1. FINDINGS A. General Plan: The proposed amendments are consistent with the 1999 General Plan. The General Plan provides in Guiding Policy 20G04 that the City should provide for continued operation of older industrial and cmrn'nercia! businesses at specific locations. The proposed amendment permits the City to allow commercial laund.D, facilities in specified areas. In order to ensure no conflict between adjacent land uses, a Conditional Use permit must first be obtained. B. Health, Safety and Welfare: The proposed amendments to the zoning code will not be adverse to the public health, safety or general welfare of the community. Because no use will be permitted as a matter of right withhu the Commercial District, conditions may be imposed to mitigate any potential adverse impacts associated with linen supply services in an otherwise purely commercial district. SECTION 2. AMENDMENTS Section 20.06.160(d) is amended as follows: "(d) Laundry Services The Laundry Service use type refers to establishments primarily engaged in the provision of laundering, dry cleaning, or dyeing services other than those classified as Linen Supply Services or Personal Services. Typical uses include laundry agencies; and diaper services, or Section 20.06.160(g) is hereby added to Chapter 20.06.160 as set forth below: "(g) Linen Supply Services The Linen Supph; Se~wice use type refers to establishments primaril¥ engaged in linen rentals and/or sales, and havin~ an on-site customer showroom in addition to laundering, storage, and ancillary shipping and receiving_facilities." Sections 20.22.040(c) of Chapter 20.22 "C-1 Retail commercial District Use Regulations" and 20.30.030(c) of Chapter 20.30 "M- 1 Industrial District Use Regulations" are amended to include "Linen Supply Services" as a conditionally permitted commercial uses. SECTION 3. SEVERABILITY If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. 689979 1 SECTION 4. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days from and after its adoption. Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco, held the day of ,2004. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the day of, 2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this __ day of ., 2004. Karyl Matsumoto, Mayor 689979 1 P ann ng Oo m ss on staff Report DATE: May 6, 2004 TO: Planning Commission SUBJECT: Zoning Ordinance Text Amendment to: a) amend Chapter 20.06 "Definitions" to modify the de£mition of "Laundry Services" Use Type and to create a new de£mition for "Linen SupPly Services" Use Type; and b) to amend Chapter 20.22 "C-1 Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 IndUstrial District Use Regulations" to include "Linen Supply ServiCes'' as a permissible Commercial Use Type subject to approval of a conditional use permit, in accordance with SSFMC Chapter 20.87. Applicant: City of South San Francisco Site Address: Cit)~dde Case No. P04-0045/ZA04-0002 RECOMMENDATION: That the Planning Commission adopt a resolution recommending that the CiD~ Council adopt an ordinance amending: a)Chapter 20.06 "Definitions" to modify the definition of"Laundry ServiceS" Use T3qoe and to create a new definition for "Linen Supply Services" Use Type; :and b) Chapter 20.22 "C-I Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 lmdustrial District Use Regnlations" to include "Linen Supply Services" as a permissible Commercial Use Type subject to approval of a conditional use permit. DISCUSSION: Section 20.06.160 of the Zoning Ordinance defines "Laundry Set,rices" as follows: "The Laundry Service use type refers to estabhshments primarily engaged in the provision of laundering, dry cleaning, or dyeing services other than those classified as Personal Services (such as nei~borhood dry cleaners). Typical uses include laundry agencies, diaper semdces, or linen supply services." ~rnile this definition covers most B~es of traditional linen businesses tha: engage in large-scale linen rentals, dismibuting and, laundering, k does nor adequately address those linen businesses that offer retail sales o£Iinens in addition to the more traditional renting, distributing and wasking, tn the current Zoning Ordinance, Laundry Services are only permissible in the M-1 inciusrrial Zoning District. While this is perfectly lo,cai for the more traditional linen supply businesses wh/ct~ store, launder, ship ~:~d receive Linens directly ~orr~, their faciliU,,, i~ does no~ reflec: the need for linen suppliers who proxdde retail sales m be able to locate in cormnercial areas where shoppers typically -4- StaffReport To: Planning Commission Subject: P04-0045/ZA04-0002 Linen Supply Ser~dces Text Amendment May 6, 2004 Page 2 of. 4 go to make everyday purchases. The need for traditional linen suppliers of an industrial nature to be able to operate in industrial districts clearly remains. But there also exists the ne¢d for linen businesses that provide a clear retail element to be able to locate in retail commercial districts. For tiffs reaso~ staff recommends that "Laundry Services" be redefined to exclude linen supply services from its definition, and that "Linen Supply Services" be defined independently in Section 20.06.160 of the Zoning Ordinance. In concurrence w/th these changes, staff recommends that "Linen Supply Services" be made a permissible use rxpe subject to approval o£ a use permit in both the C-t Retail Commercial Zoning District and the M-1 Industrial Zoning District. DEFINITION AMENI)MElx~rs: The proposed :amendment to the current definition of"Laundry ServiceS" in Section 20.06.160 of the Zoning Ordinance reads as follows, ~4th existing text to be removed shown as stricken out and new text to be added sho'~m as underlined: Section 20.06.160 (d) Laundry Services The Laundry Service use Wpe refers to establishments primarily engaged in the provision of laundering, dry cleaning, or dyeing services other than those classified.a~ Linen Supph, Services or__Personal Sendces. Typical uses include laundry agencies; and diaper services, or ~;...~.ex Subsequently, the term "Linen Supply Services" should be added to Section 20.06.160 and entered alphabetically in the appropriate location. Its definition reads as follows: (appropriate alphabetical location) Linen Surmty Services The Linen Supply Service use Lvpe refers to establishments primarily enCased in linen rentals and/or sales, and havin~ an on-site customer showroom in addition ~o launderinm storage, and ancillam~ shippin~ and receivin? facilities. By defining "Linen Supply Services" separately in the Zoning Ordinance from more traditional industrial laundry services, the City will enable linen businesses having a retail element to distinguish themseh,es from industrial laundry sen4ces and provide them ~dth the oppommity to locate in C-1 Retail Commercial Dismicts instead of only in the M-1 Industrial District. ZONING DISTRICT ,AJViE. ~NTS: Once "Linen Supply Se~wices" has been defined as a separate use Wpe from "Laundry Sem4ces", the Zoning Ordinance can'then be amended to allow for linen suppiy businesses to locate in the C-~ District in order to be more accessible to everyday rerait consumers. I-iowever, since most linen supply businesses will require heaxg~-dug~ machinery, loading docks and delivew trucks, the Zoning Ordinanze should only be amended to allow such businesses in fne C-I Zoning Disrric~ subjec: to -5- Staff Report To: Planning Commission Subject: P04-0045/ZA04-0002 Linen SUpply Serxfices Text Amendment May 6, 2004 Page 3 of 4 approval of a use permit by the Planning Commission. This will enable to the Ci97 to impose conditions on each application that will mitigate any negative impacts the business might have on the neighborhood where ir wishes to locate. Similarly, "Linen Supply Services" should also be a permissible commercial use type in the M-1 Industrial Zoning District subject to a use permit since some linen suppliers may prefer to remain in industrial areas for certain reasons rather than relocate to commercial areas. Thus, Section 20.22.040(c) of Chapter 20.22 "C-1 Retail Commercial District Use Keg-ulations" and Section 20.30.030(c) of Chapter 20.30 "M-1 Industrial District Use Re=-mlations" should both be amended to include "Linen Supply Services" as a Commercial Use'Type permissible in each district subject to a use permit. GENERAL PLAN COMPLIANCE: The proposed amendments are consistent with General Plan Guiding Policy 2-G-4, which states: "Provide'for continued operation of older industrial and senfice commercial businesses at specific locations." Amending the Zoning code as proposed will allow for continued operation of existing service corem ercial uses as conforming uses in the C-1 Retail Commercial Zone District, subject to reasonable conditions of approval. Ei~'~RONMENTAL REVIEW: The proposed Zonfl%g Ordinance text amendments have been determined to be categorically exempt under the "General Rule" [Section 15061(b)(3)] that CEQA apphes only to projects that have the potential to cause a sigrfificant impact on the environment. The proposed amendments are process- oriented, requiring additional levels of review throu*~h the Use perrrdt process for each apphcable furore project. Cons. equently, there is no possibility that the proposed amendments could have a si~ificant effect on the emfironment. Because the amendments have been found to be categorically exempt, no environmental review is necessary. RECOMJ~NDATION: The proposefl amendments would enable'linen suppliers whose businesses include a retail component to locate in commercial dislricts where other reTail-oriented businesses are permitted to operate. They also distinguish between the more traditional industrial linen suppliers who mainly rem out their linens for special functions while performing ali Laundering, storage and shipping and re~'~ ~'n.~c on Site from linen suopiiers, who sell oroducrs om of a showroom ro customers in addition to off,~,m= imen renta1 semfices. While the former type of linen business clearly mainiains an -6- Staff Report To: Planning Commission Subject: P04-004f/ZA04-0002 Linen Supply Services Text Amendment May 6, 2004 Page 4 of 4 industrial character since no actual retail sales take place at the site, the latter can be considered a retail use ~YPe Since customers actually come to the site to browse and ultimately purchase products from the linen supplier. For these reasons, staff recommends that thc Pla~n~ng Commission adopt a resolution recommending that the City Council adopt an ordinance amending: a) Chapter 20.06' "DoWn,dons" to modi~/thc dcfm_ition of"Laundry Services" Use Typ~ and to create a new definition for "Linen Supply Sem4ces" Us~ Type; and b) Chapter 20.22 "C-1 Retail Commercial District Use Re=oulations", and Chapter 20.30 "I(/D 1 Iudustrial District Use Regulations" to includ~ "Linen Supply Services" as a pcrmissib]c Commercial Usc Type subject to approval of a conditional' use permit. ATTACPIIVKE~S: Drai~ Kesolution with attached Exhibits -7- RESOLUTION NO. 2634 PLANNING COMMISSION, CIrTY OF SOUTIt SAN FRANCISCO STATE OF CALIFORNIA A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SOUTH SAN FRANCISCO RECOMMENDING THAT THE CITY COUNCIL AMEND CHAPTERS 20.06 "DEFINITIONS, "20.22 "C-1 RETAIL COMMERCIAL DISTRICT USE REGULATIONS", A_ND 20.30 '~M-1 INDUSTRIAL DISTRICT USE REGULATIONS" TO REDEFINE LAUNDRY SERVICES AND PERMIT LINEN SUPPLY SERVICES IN C-1 ,AND M-1 DISTRICTS SUBJECT TO OBTAINING A CONDITIONAL USE PERMIT WHEREAS, the South San Francisco Planning Commission held a duly noticed public hearing on May 6, 2004; and, WHEREAS, the Planning Commission finds that the use type of"Laundry Serx4ces," as currently defined in the South San Francisco Municipal Code, does not adequately address linen suppliers who provide retail sales in addition to the more traditional renting, distributing and washing of linens, and that under the current zoning code, such linen suppliers are unable to locate in commercial areas where shoppers typically go to make everyday purchases. The need for traditional linen suppliers of an industrial nature to be able to operate in industrial districts clearly remains. But there also exists the need for linen businesses that provide a clear retail element to be able to locate in retail commercial districts. NOW THEREFORE BE IT RESOLVED, the following findings are made in approval of the proposed amendments to the zoning code amending Chapter 20.06 "Definitions" to modify the definition of"Laundry Services" Use Type and to create a new definition for "Linen Supply Services" Use Type and Chapter 20.22 "C-1 Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 Industrial District Use Regulations" to include "Linen Supply Services" as a permissible Commercial Use Type subject to approval of a conditional use perm/t, subject to making the findings of approval and, based on public testimony and the materials submitted to the City of South San Francisco Planning Commission which include, bm are not limited to): draft minutes of the CiB~ Council Meeting of April 14, 2004; Planning Commission staff report, dated May 6, 2004; and Planning Commission meeting of May 6, 2004; and: 1. The proposed Zoning Ordinance text amendments have been determined to be categorically exempt under the "General Rule" [Section 15061(b)(3)~ that CEQA applies only to projects that have the potential to cause a significant/mpact on the environment. The proposed amendments are process-oriented, requiring additional levels of review througl: the use permit process for each applicable furore project. Consequently, there is no possibility that the proposed amendments could have a significant effect on the environment. Because the amendments have been found to be categorically exemp:, no environmental review is necessary. 6874~5-1 8 2. The proposed amendments are consistent with the 1999 General Plan. The General Plan provides in Guiding Policy 2-G-4 that the City should provide for continued operation of older industrial and service commercial, businesses at specific locations. The proposed amendment permits the City to allow commercial laundry facilities in specified area~. In order to ensure no conflict between adjacent land uses, a Conditional Use permit must first be obtained. 3. The Proposed amendments to the zoning code will not be adverse to the public health, safety or general welfare of the community. Because no use will be permitted as a matter of right within the Commercial District, conditions may be imposed to mitigate any potential adverse impacts associated with linen supply services in an otherwise Commercial district. NOW, TI-IEREFORE, BE IT FURTHER RESOLVED that the Planning Commission hereby recommends that the South San Francisco City Council adopt an ordinance mending: a) Chapter 20.06 "Definitions" to modify the definition of"Laundry Services" Use Type and to create a new definition for "Linen Supply Services" Use Type; and b) Chapter 20.22 "C-1 Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 Industrial District Use Regulations" to include "Linen Supply Services" as a permissible Commercial Use Type subject approval of a conditional use permit. I hereby certi~ that the foregoing resolution was adopted by the Planning Commission of the City o7' South San Francisco at the regular meeting held on the 6th day of May, 200~., by the following vote: AYES: Commissioner Giusti, Commissioner Honan, Commissioner Romero, Commissioner Sim, Commissioner Zemke, Vice Chairperson Teglia and Chairperson Ochsenhirt NOES: None ABSTAIN: None ABSENT: None Thomas C. Sparks 687~d5-~ - 9 - EXHIBIT A RESOLUTION 2634 ZA04-0002 - Proposed Amendments to South San Francisco Municipal Code: Amend Definition Section as follow: 20.06.160(d) Amend subsection: Laundry Services. The Laundry Services use type refers to establishments primarily engaged in the provision of laundering, dry cleaning, or dyeing services other than those classified as Personal Services or Liner, Supply Services. Typical uses include laundry agencies, and diaper services, cz !i_uzn supply :er~,Sce:. 20.06.160 Add subsection: Linen Supply Services. The Linen Supply Service use type refers to establishments primarily engaged in linen rentals and/or sales, and having an on-site customer showroom in addition to laundering storage, and ancillary shipping and receiving facilities. Modify District Use Re.~ulations as follow: Section 20.22.040(c) Modify Section to list "Linen Supply Services" as a conditional use in the C-1 Retail Commercial Zone District. "C-1 Retail Commercial District Use Regulations... Section 20.22.040 -Uses permitted subject to a use permit. (c) Commercial Use Types. Animal Sales and Services: Amusemem Arcade with six of more Grooming and Pet Stores Veterinary Automotive and Equipment Automotive Sales/Rentals Cocktail Lounge Commercial Recreation coin-operated amusement devices Indoor Entertainment Indoor Sports and Recreation Massage Establishments Eating and Drinking Establishments Limited Services Gasoline Sales ~inen Sup?l)' Se~wices Lod~4ng Services Q~ici: Lube Services Secondhand Goods Sales 68'~/.;45-i - 10 - Section 20.30.030 (e) Modify Section to list "Linen Supply Services" as a conditional use in the M-I, Industrial Zone District. "M-1 Industrial Use District Use Re=o-ulations... Section 20.30.030 - Uses permitted subject to a use permit. (c) Commercial Use Types. Administrative and Business Offices (which exceed 50% of total floor area) Animal Sales and Services: Grooming and Pet Stores Kennels Veterinary Automotive and Equipment: Automotive Sales/Rentals Commercial Parking Rental Car Fleet Maintenance Storage of Operable Vehicles Track Stops ~ Commercial Recreation: Indoor Entertainment Indoor Sports and Recreation Convenience Sales Defective Goods Sales Eating and Drinking Establishments: Full Service Limited Sen"ice Food and Beverage Retail Sales Gasoline Sales ~inen Su??ly Service~ Massage Establishments ..." (Remainder o£ Text Unchanged) 657445-~ - 1 1 - NOTICE OF HE~G NOTICE IS HEREBY GIVEN that the Planning Commission of the City of South San Francisco, California, will hold public hearings on the May 6. 2004 at 7:30 P.M. in the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California, on items inciudmg the following applications, at which time and place any and all persons interested may appear and be heard thereon. If you challenge in court the action taken by the Planning Commission regarding the items described below, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. Zoning Ordinance Text Amendment City of South San Francisco/Owner / Applicant CITSWqlDE P04-0045 & ZA04-0002 Categorical Exemption Class 1, Section 15061 Co)(3) -No Significant Effect on the Environment Zoning Ordinance Text Amendment to: a) amend Chapter 20.06 "Definitions" to modi~' the definition of "Laundry Services" use type and to create a new definition for "Linen Supply Services" use type; and b) to amend Chapter 20.22 "C-1 Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 Industrial Use'Regulations" to include "Linen Supply Services" as a permissible Commercial Use Type subject to approval of a conditional use permit, in accordance with South San Francisco Municipal Code Chapter 20.87 "Amendment Procedure". If you have any questions regarding this matter, contact the Planning Division, 315 Maple Avenue (650) 877-8535. /s/Thomas C. Sparks Thomas C. Sparks Secretary to the Planning Commission City of South San Francisco Dated: 04/21/04 (1/8/page ad published once in the San Mateo County Times (Monday, April 26, 2004) -12- StaffReport .4GENDAITEM12a Date: To: From: Subject: May 26, 2004 Honorable Mayor and City Council Jim Steele, Director of Finance 2004-05 Operating Budget RECOMMENDATION: It is recommended that the City Council approve the attached resolution adopting the 2004-05 operating budget, to take effect July 1, 2004. BACKGROUND/DISCUSSION: At the March 17 study session, the City Council was presented with a comprehensive package detailing staff's recommendation for balancing the 2004-05 General Fund operating budget. The City Council gave conceptual approval to the package, and approved a balanced General Fund budget on April 14. Staff is now returning to Council for formal adoption of the entire 2004-05 operating budget, including slightly updated numbers for the General Fund, as well as budgets for: -Redevelopment Funds -Enterprise Funds (Sewer, Storm Water, Parking District) -Internal Service Funds (Equipment Replacement, City Services, Health and Benefits, Self Insurance) -Special Revenue Funds (Gas Tax, Measure A, CDBG, Common Greens, Solid Waste, and Misc. Special Revenue Funds) State Budget Update The budget before the Council still contains the revenue assumptions from when the Council adopted the budget for 2004-05 in April, which was based on the Governor's January budget proposal. That January budget proposal had a new, permanent ERAF (property tax) shift of $533,000 and eliminated booking fee reimbursements for $150,000. However, on May 13, the League of California Cities General Assembly approved a budget compromise plan that the League negotiated with the Governor. That proposal would be a net positive development for the City by 2006-07 compared to the Governor's January budget. While the Governor's May budget Staff Report Subject: 2004-05 Operating Budget Page 2 of 4 would take higher ERAF shifts from the City in 2004-05 and 2005-06 than his January budget included, those revenue shifts would be for those two years only, not permanent shifts, as his January budget proposed. In addition, the State would repay Vehicle License Fee (VLF) gap monies in 2006-07 that were shifted one time in Fall 2003, and would repay past due mandated cost reimbursements over several years beginning in 2006-07. Finally, the budget compromise ties the 2004-05 State budget to passage of a constitutional amendment that the Governor would push for in November that would prohibit future revenue shifts from local governments by the State. Specifically restricted in the constitutional amendment would be future shifts of the three largest revenue sources for cities that are controlled by the State: property, sales, and VLF revenues. A League summary of the Governor's budget proposal and its impact on cities is attached to this staff report. A comparison of the Governor's May budget proposal compared to his January proposal (the latter of which is what the City's 2004-05 budget is based on) is shown in the table below. The City's reserves will be higher in years three and thereafter if the Governor's May proposal advances, compared to reserves under the assumption in this budget before Council. Impact on South San Francisco General Fund from Governor/League's new State Budget Compromise: Current City Budget Assumption (Governor's: January Budget) Governor's Budget Compromise, May 2004 Net impact on SSF, Governor's new proposal, vs. City Budget Adopted in April: 2004-05 2005-06 ~006-07 2007-08 2008-09 -$683,000 -$710,000 -$738,000 -$767,000 -$798,000 -$1,160,000 -$1,160,000 $1,039,000 -$80,000 -$80,000 .$477,000 -$450,000 $1,777,000 $687,000 $7t8,000 5 Year Total -$3,696,000 -$1,441,000 $2,255,000 The State budget still has to be approved by the Legislature. While the final outcome of the budget is therefore uncertain, the League has conveyed that the Governor has assured them that he would put the full attention and authority of his office into keeping the provisions in the state budget outlined above, including the constitutional protection for local government revenues. If the Governor's budget passes in substantially the same form as it has been proposed, therefore, the City's General Fund budget would therefore lose another $450,000-$500,000 in revenue in each of the next two years compared to what is in the budget before Council, but beginning in years 3 and beyond the City would be better off. Staff is therefore recommending that the City's budget assumptions regarding State revenues not be changed at this point from the budget the Council passed in April. In the next two to three months, the State's budget situation will become clearer, so it would be appropriate for the Staff Report Subject: 2004-05 Operating Budget Page 3 of 4 Budget Subcommittee be re-convened in the summer to review options for the budget with staff. Those options could include reviewing the next round of budget reductions, and/or the possible use of reserves as a bridging mechanism for the next two years if the Governor's budget passes. Finally, note that the revised State budget proposal also includes a higher ERAF shift to the Redevelopment Funds (total of $1.6 million per year for two years), which has been fully factored into this new budget submittal. Highlights of City Budget by Fund: General Fund: No significant changes have been made to the budget Council approved in April. Some minor adjustments and corrections to revenue estimates and department budgets have been made. Redevelopment Funds: as mentioned, this budget contains the higher ERAF shift proposed by the Governor for Redevelopment Funds. The Redevelopment Funds can absorb this shift for two years overall, and this budget requires an advance from the Downtown to the E1 Camino project area to make up for the tax shift and pay for the capital projects proposed for E1 Camino. It is worth noting that significant tax increment growth is projected for the E1 Camino project area beginning in 2005-06, as the transit village housing is expected to come on line in stages. On another positive note, it is worth noting that by 2006-07, sufficient funds should exist in the Gateway bond retirement account to defease, or pay off the 1999 Gateway Bonds, freeing up tax increment capacity in that project area. Sewer Fund: the budget contains the revenue impact of the rate increase being proposed. A separate public hearing will be scheduled in July to approve the rate increase, which is necessary to fund the next stages of the Wet Weather Program. Equipment Replacement Fund: an ambulance is proposed to be replaced in 2004-05. That unit had been budgeted for replacement in the current year, but the replacement has been deferred as a cost savings measure. The new unit will replace one of the two existing units, which has had ongoing suspension problems. In addition, proposed equipment purchases are increasing next year, but reflect many items that were deferred from the last two fiscal years, also for cost saving purposes. Adequate fund balance in the Equipment Fund exists for these purchases, as departments' operating budgets are charged each year to build up funding in the Equipment Replacement Fund. Health and Benefits Fund: As has been discussed previously, a planned draw down of $1.0 million is proposed to supplement the General Fund. Dollars had been built up over the years when PERS rates were low, and now that those rates have increased, the reserves will be drawn down over five years to cushion the impact of the rates and of the economic downturn on the General Fund. Staff Report Subject: 2004-05 Operating Budget Page 4 of 4 FISCAL IMPACT: Approval of the attached budget will result in a balanced General Fund budget and a projected ending Undesignated Reserve Balance of approximately $3.8 million. Prepared by~ Jim Steele ~Finance Director Approved b~~(///~~/ Michael A. Wilson City Manager Attachments: Resolution League Summary of State Budget Budget Exhibits as outlined on Table of Contents RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE 2004-05 OPERATING BUDGET FOR THE CITY OF SOUTH SAN FRANCISCO AND APPROPRIATING THE CORRESPONDING FUNDS, AUTHORIZING THE CITY MANAGER TO MAKE SPECIFIED EXPENDITURES, APPROVING THE GANN SPENDING LIMIT AND THE RESERVES POLICY WHEREAS, a preliminary draft budget for fiscal year 2003-04 was reviewed by the City Council at a study session on March 17, 2004; and WHEREAS, the proposed 2004-05 City of South San Francisco Operating Budget is attached hereto. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the fiscal year 2004-05 Operating Budget for the City of South San Francisco and hereby appropriates the funds set forth therein; and BE IT FURTHER RESOLVED that consistent with the limitations set forth herein, any and all expenditures for agreements relating to either the programs or materials contained in the 2004-05 Operating Budget or the Capital Budget for construction projects not to exceed $25,000 may be expended or entered into under authority of or by the City Manager and are hereby authorized and the payments therefore may be made by the Director of Finance. BE IT FURTHER RESOLVED that monies received during fiscal year 2004-05 as a consequence of a grant application approved by the City Council are hereby appropriated for the purposes for which the grant has been approved. Such appropriation includes authorization for the City Manager to expend such monies and for the Finance Director to make payments therefore in accordance with the terms and conditions and for the purpose of the grant; and BE IT FURTHER RESOLVED that the Finance Director is hereby granted {he authority to increase budgeted revenues and budgeted expenses in departments specifically for development related expenses such as expedited plan checks, legal reviews, traffic studies, geotechnical studies, etc., where the developers pay up front for expenses that the City contracts out for. In those cases, the Finance Director, upon receiving those deposits or payments will increase the budget for revenues in the General Fund and expenses in the appropriate departments where those expenses will take place by a corresponding amount. Said transactions will have no net impact on General Fund Reserves, as revenue will offset expenses; and BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to increase budgeted revenues and expenses in departments so that departments may use donations made to them. Said transactions will have no net impact on General Fund Reserves, as revenue will offset expenses; and BE IT FURTHER RESOLVED that the 2004-05 budget attached hereto which replaces the budget adopted on April 14, 2004 is hereby officially adopted: By department by fund for General Fund operating budget appropriations; and By fund for other operating budget appropriations. BE IT FURTHER RESOLVED that the Gann Appropriations Limit attached hereto is approved and the Reserves Policy attached hereto is approved. BE IT FURTHER RESOLVED that the City Manager may authorize the Director of Finance to transfer budgets during the year in accordance with generally accepted accounting principles between the following budget categories provided the overall appropriation by funding source is not increased without City Council approval: Department within the same fund; and Capital projects with the same funding source; and Operating and capital budgets for the same department if funded by the same funding source. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to rollover any outstanding encumbrances from Fiscal Year 2003-04 into Fiscal Year 2004-05. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to rollover unencumbered appropriations from grants received in 2003-04 or prior years if so allowed under the terms of the grant. BE IT FURTHER RESOLVED that the staffing levels for each department, as detailed in the 2003-04 Operating Budget are hereby approved as adopted by the City Council on May 26, 2004. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to carry forward unspent 2003-04 unencumbered non-recurring project budgets in the operating budget such as litigation projects. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso'sLS-26-04amend.operating.bud.res.doc ATTEST: City Clerk LE.AGUE OF CALIFORNIA CITIES 1400 K Street, Suite 400 · Sacramento, California 95814 Phone: 916.658.8200 Fax: 916.658.8240 www.cacities.org Membership-Approved Agreement With Governor Arnold Schwarzenegger November 2004 Constitutional Amendment VLF Repayment. Require repayment in 2006-07 of 2003-04 VLF Backfill Loan ($520 million back to cities). VLF Reduction/New Property Taxes to Cities. Lower the VLF permanently to 0.65% from 2%, and provide property taxes to cities and counties to offset VLF backfill (less $700 million for 2 years--S350 million city and $350 million county). No Future Tax Raids. Prohibit the state from taking the property tax, sales tax, and the remaining VLF of local governments. Mandate Reimbursements. Require payment of deferred mandate reimbursements to local government, beginning in 2006-07. Automatic Repeal of Mandates. Require that failure to pay mandate reimbursements in timely way will trigger repeal of law imposing mandate. Property Tax Backfill. Guarantee payment of the property tax backfill to cities and counties due to the Prop. 57 "triple flip" (which suspended ~¼ cent local sales tax). Sales Tax Returned. Guarantee that the Bradley-Bums sales tax is restored to the full rate when the Prop. 57 bonds are repaid. No Property-Sales Tax Exchange. Oppose addition of property-sales tax exchange. Governor to Chair Campaign. Governor advocates legislative approval of the proposed amendment and serves as chairman of the campaign to secure voter approval in November 2004. LOCAL Initiative Still on Ballot. The Local Taxpayers and Public Safety Protection Act remains on the November 2004 ballot in the event legislature does not approve "agreement". If legislative approval were secured, the League and the LOCAL Coalition would devote all of our efforts to passage of the new constitutional amendment. May 14, 2004 Page Number 1 2 3 7 9 10 11 13 14 15 16 17 18 19 2O 21 23 24 25 26 27 28 29 3O 31 32 33 34 35 36 37 38 39 51 City of South San Francisco 2004-2005 Operating Budget Table of Contents Proposed General Fund Operating Budget Total General Fund Operating and Capital Budget, and Changes to General Fund Reserves General Fund Operating Budget Revenue Detail Gann Appropriations Limit General Fund Administrative Departments General Fund Administration Allocation to Other Funds, 2004-05 Non-Departmental, 2004-05 Redevelopment Agency Summary Gateway Project Area Shearwater Project Area Downtown / Central Project Area El Camino Corridor Project Area Low & Moderate Housing Sewer Rental Fund Parking District Fund Storm Water Fund Equipment Replacement Fund Proposed Vehicle Purchases, 2004-05 Proposed Equipment Purchases, 2004-05 Self Insurance Fund Health and Benefits Fund Communications Telephone System Maintenance & Replacement Vehicle Maintenance Building Maintenance Information Technology Gas Tax Fund Community Development Block Grant Fund Common Greens Maintenance Districts Measure A Fund Solid Waste Fund Miscellaneous Other Special Revenue Funds Summary of Budgeted Positions Summary of Frozen Positions Proposed General Fund Operating Budget, 2004-05 Revenues and Other Financing Sources Adopted Proposed Actual Actual Actual Budget Projected Budget 2000-01 2001-02 2002-03 2003-04 2003-04 2004-05 Properly Taxes $ 7,389,022 $ 9,243,158 9,622,976 $ 10,084,000 $10,714,000 11,364,000 ERAF One Time Refund from County $ 537,000 285,000 New State Reimbursement to offset Sales Tax diversion by State to fund State Deficit Bonds 3,033,000 (t) Est. of New ERAF Shift from State .533,000 Sales Tax 13,793,074 $13,115,870 12,194,963 13,275,949 $12,152,000 9,476,500 (1) Transient Occupancy Tax 6,057,060 $ 3,977,627 3,917,243 4,400,000 $ 4,000,000 4,100,000 Motor Vehicle In Lieu Fees 3,287,214 $ 3,400,536 3,622,146 3,748,200 $ 2,629,000 3,858,000 Revenue from Other Agencies 1,863,995 $ 1,555,950 1,286,721 1,123,785 $ 1,147,000 924,000 Franchise Fees 1,682,028 $ 1,880,341 1,873,804 2,869,000 $ 2,869,000 3,100,000 Business License 1,056,662 $ 1,326,404 1,878,853 1,479,700 $ 1,480,000 1,527,000 Building Permits 2,362,459 $ 2,705,520 2,054,709 3,181,900 $ 2,932,000 2,932,000 Charges for Services 4,312,183 $ 4,537,498 4,554,519 4,771,300 $ 4,743,000 4,906,000 Fines 932,545 $ 915,270 907,768 1,048,500 $ 1,068,000 1,089,000 Interest 881,095 $ 909,447 1,053,492 888,000 $ 923,000 971,000 Rent 1,002,188 $ 1,240,068 1,832,252 2,064,100 $ 2,484,000 2,544,000 Administrative Charges 1,472,695 $ 1,602,195 1,651,311 1,848,868 $ 1,849,000 1,886,000 Other 1,963,871 $ 386,169 468,139 435,000 $ 435,000 455,000 Transfers ln 1,479,098 $ 1,297,538 1,168,236 1,095,400 $ 1,095,000 2,618,000 Total Revenues: $49,535,189 $48,093,591 $ 48,087,132 $ 52,313,702 $ 51,057,000 54,535,500 Plus Prior Year Carryovers $ 283,290 Total Revenues and Other Financing Sources $49,535,189 $48,093,591 $ 48,087,132 $ 52,313,702 $ 51,340,290 $ 54,535,500 Expenditures Administration 5,312,986 6,080,430 6,387,828 5,258,510 5,403,783 5,122,968 Economic & Comm. Dev. (2) 1,978,026 1,808,866 2,623,375 2,689,613 2,795,821 3,449,791 Fire 11,845,565 12,426,011 11,387,186 13,762,296 13,950,146 14,992,241 Library 3,480,492 3,849,648 3,953,664 4,101,498 4,106,957 4,228,752 Police 11,842,894 12,132,348 12,471,829 14,264,946 14,273,039 16,023,824 Public Works (formerly Maintenance Services) (2) 5,942,148 5,947,137 5,654,911 Parks, Rec & Maint. Svcs. 10,388,107 10,691,657 10,696,566 Public Works (2) 1,133,467 1,123,054 1,170,689 990,784 991,016 Recreation and Community Services Ongoing, regulardept savings Cuts approved in October Early retirements, vacancies AFSCME, Fire, Police salary plans over budget Subtotal, Operating Budget Expenditures $45,981,537 Net Operating Budget Impact $ 3,553,652 5,102,893 5,110,079 5,038,461 (75O,OOO) (641,500) (lOO,OOO) 755,000 $48,112,014 $ 48,691,137 $ 52,112,688 $51,841,478 $ 54,510,948 $ (18,423) $ (604,005) $ 201,01.4 $ (501,188) $ 24,552 (1) 2004-05 budget includes new State "flip" of 25% of local sales tax to State in return for additional Property Taxes to fund Prop 57 deficit bonds approved by voters March 2004. (2) Effective July 1,2004, former Public Works Department is reorganized. Enginnering Division is transferred to the Economic and Community Development Dept., and the former "Maintenance Services" Department is renamed "Public Works". Total General Fund Operating and Capital Budget, & Changes to General Fund Reserves Net Operating Budget Impact (from Table I) Less Transfers to Capital Projects: Less Tranfers to Debt Service Plus (Minus) One-Time Transactions: Plus Favorable Resolution of Genentech Property Tax Settlement: Plus (Minus) Favorable (Unfavorable) Reduction in funds set aside for legal settlement: Less Unfavorable Increase in Projected Workers' Compensation Liability: Net Impact on General Fund Reserves Year End Proposed Actual Proiected Budaet 2002-03 2003-04 2004-05 $ (604,005) $ (501,188) $ 24,552 (733,000) (Capital (452,000) (478,000) (237,500) budget is estimated at this time) (130,000) (130,000) 1,122,000 700,000 (1,200,000) (230,000) (1,167,005) (1,339,188) (342,948) IGeneral Fund Reserves Projection I. Discretionary Reserves/ Liquid Reserves Available Emergencies Economic Contingencies Designaged for future Economic Development Projects Undesignated Reserve 1,000,000 1,000,000 1,000,000 3,500,000 3,500,000 3,500,000 3,600,000 3,600,000 3,600,000 4,323,000 3,932,812 ! 3,789,864 J II. Non-Discretionary Reserves/ Reserves Already Committed Encumbrances Advances to Other Funds Inventory Appropriated Capital Projects Subtotal, Non Discretionary (Committed) Reserves 283,000 0 0 845,000 570,000 370,000 51,000 51,000 51,000 391,000 0 $ 1,570,000 $ 621,000 $ 421,000 $13,993,000 $12,653,812 $ 12,310,864 Total General Fund Reserves GENERAL FUND OPERATING BUDGET REVENUE DETAIL Adopted Proposed OPERATING REVENUES Adopted Actual Budget Projected Budget 2002-03 2002-03 2003-04 2003-04 2004-05 Secured Property Tax New ERAF Shift. .25 Sales Tax Flip/ERAF shift Unsecured Property Tax Supplemental-Secured. Penalties Property Tax Pending Property Tax Appeal County Administration Fee TOTAL PROPERTY TAX County ERAF Refund Sales & Use Sales Tax Audit Findings Public Safety Sales Tax Prop 57 Sales Tax Flip Franchise Fees Transient Occupancy Real Property Transfer TOTAL OTHER TAXES Business Licenses Commercial Parking Tax Bicycle Licenses Building Permits Grading & Public Works Permits TOTAL LICENSES AND PERMITS Traffic & Court Fines Library Fines TOTAL FINES & FORFEITURES State Grant Federal Library Grant Library Local Government Grants Increase library grant charges Library Foundation Ca. Library Literacy Grant Library County Grants Ca. Library Service Act Senior Citizens Grant State Booking Fee Reimbursement Other State Revenue (AB 1396) Motor Vehicle License Fees Ctean Air Funds Trailer Coach License Fee POST Reimbursement Homeowner Tax Relief Mandate Cost Reimbursement Traffic Signal Maintenance 8,421,000 8,619,000 9,093,000 9,700,000 10,282,000 (533,000) 3,033,000 566,000 650,000 682,500 720,038 763,000 753,000 389,000 408,500 408,450 433,000 (114,000) (114,000) (100,000) (114,000) (114,000) 9,626,000 9,544,000 10,084,000 10,714,488 13,864,000 537,000 285,000 13,300,000 12,679,000 12,913,849 11,820,000 12,146,500 (3O,OOO) (10,000) 355,000 355,000 362,100 362,100 373,000 (3,033,000) 1,965,000 2,100,000 2,869,000 2,869,000 3,100,000 5,300,000 4,200,000 4,400,000 4,000,000 4,100,000 400,000 400,000 420,000 420,000 445,000 21,320,000 19,734,000 20,964,949 19,441,100 17,121,500 650,000 625,000 625,000 625,000 638,000 814,000 1,183,000 854,700 854,700 889,000 2,060,000 2,582,000 3,131,900 2,881,900 2,882,000 50,000 50,000 50,000 50,000 50,000 3,574,000 4,440,000 4,661,600 4,411,600 4,459,000 947,000 947,000 981,000 1,000,000 1,020,000 60,000 60,000 67,500 67,500 69,000 1,007,000 1,007,000 1,048,500 1,067,500 1,089,000 437,833 4,000 35,285 35,285 35,500 53,200 56,400 53,200 53,200 24,500 36,000 47,000 36,000 62,527 36,000 65,100 65,100 65,100 65,100 65,000 420,000 420,000 420,000 429,150 420,000 118,000 118,000 136,500 136,500 136,500 178,700 171,000 155,000 3,536,000 3,536,000 3,748,200 2,629,200 3,858,000 50,000 50,000 50,000 50,000 50,000 130,000 130,000 130,000 130,000 130,000 90,000 - 20,000 20,000 20,000 20,000 20,000 3 Adopted Proposed OPERATING REVENUES Adopted Actual Budget Projected Budget 2002-03 2002-03 2003-04 2003-04 2004-05 Off Highway Vehicle Fees 1,000 1,000 1,000 1,000 1,000 Summer Youth Employment Intergovt. Progr. Reimbursement Disaster Recovery Other Agencies TOTAL FROM OTHER AGENCIES City Forces General Police reimb. From County Police Service Charges Communications Svc.-Colma, Brisbane Police Recovery Charges Fire Service Fees Paramedic Service Fees Restitution Damages Engineering Fees Planning Fees Code Enforcement Database Maintenance Fee Microfilm-Building Developer Reimbursement Passport Processing Fee Other Reimbursement Building Rental Fees Aquatic Programs Sports/Athletics Special Classes/Events Child Care/Playground Programs Senior Programs Community Gardens Sale of Printed Material Miscellaneous Library Charges S. Airport/United Parking City Administrative Fees TOTAL CHARGES - CURRENT SVCS 700 700 700 700 500 5,000 5,000 5,000 5,000 5,000 4,525,000 5,065,733 4,871,985 3,776,662 4,782,000 20,000 20,000 21,200 21,200 22,000 302,000 302,000 307,000 300,000 300,000 318,000 318,000 328,000 80,000 80,000 84,800 84,800 87,000 90,000 90,000 95,400 95,400 98,000 30,000 423,800 492,400 417,400 417,500 653,000 840,000 953,000 1,000,000 1,000,000 2,000 2,000 2,000 2,000 2,000 5,000 5,000 5,000 5,000 5,000 50,000 75,000 125,000 125,000 125,000 48,000 48,000 49,000 50,000 50,000 50,000 50,000 51,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 10,000 10,000 10,000 10,000 10,000 190,000 190,000 235,000 235,000 240,000 180,000 222,000 230,500 230,500 260,000 150,000 150,000 155,000 155,000 180,000 352,000 352,000 420,000 420,000 475,000 907,000 925,000 926,500 926,500 926,500 234,000 234,000 237,000 237,000 229,500 2,000 2,000 2,500 2,500 3,000 5,000 5,000 5,000 5,000 5,000 7,500 7,500 11,000 11,000 43,500 2,000 2,000 2,000 2,000 2,000 1,652,600 1,652,600 1,848,868 1,848,868 1,886,000 5,012,100 5,677,900 6,620,168 6,592,168 6,792,000 Rent Interest Income Investment Interest Income Loans & Advances Interest Income Misc. Unrealized Gains/Losses TOTAL USE OF MONEY & PROPERTY 1,365,368 2,020,368 2,064,100 2,484,000 2,544,000 608,000 608,000 870,100 870,100 871,000 180,000 180,000 17,900 17,900 100,000 35,000 2,153,368 2,808,368 2,952,100 3,407,000 3,515,000 -4- Adopted Proposed OPERATING REVENUES Adopted Actual Budget Projected Budget 2002-03 2002-03 2003-04 2003-04 2004-05 Claims Settlement Sale of Property Lease Proceeds Misc. Revenue TOTAL OTHER REVENUES SUBTOTAL INTERFUND TRANSFERS: Gas Tax Redevelopment Funds Federal Grants Fund CDBG Fund Donation/Trust Accounts Parking District Fund Miscellaneous Health and Benefits Fund Self Insurance Fund Special Revenue Funds (Day in the Park): TOTAL FUND TRANSFERS TOTAL GENERAL FUND 10,000 10,000 10,000 10,000 5,000 5,000 5,000 5,000 5,000 5,000 15,000 15,000 15,000 15,000 10,000 47,232,468 48,292,001 51,218,302 49,425,518 51,917,500 958,000 958,000 1,005,900 1,005,900 1,036,000 418,000 27,500 136,283 27,500 27,500 28,000 86,000 86,000 36,000 36,000 35,000 20,000 20,000 20,000 20,000 20,000 - 75,000 6,600 1,000,000 6,000 6,000 6,000 1,091,500 1,206,883 1,095,400 1,095,400 2,618,000 48~323~968 49~498~884 52~313~702 51~057~918 54.535~500 -5- This page intentionally left blank -6- GANN APPROPRIATIONS LIMIT, 2004-05 GANN APPROPRIATIONS LIMIT Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Appropriations limit, was adopted by California voters in 1980 and placed limits on the amount of proceeds from taxes that state and local governmental agencies can appropriate and spend each year. The limit is different for each agency and the limit changes each year. Each year's limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each agency, modified for changes in inflation and population in each subsequent year. Inflationary adjustments are, by law, based on increases in the California per capita income or the increase in non-residential assessed valuation due to new construction. Population adjustments are based on city population growth or county population growth. For the Fiscal Year 2003-04, the City of South San Francisco's estimated tax proceeds to be received, as well as the tax proceeds appropriated by the City Council, will, as in prior years, continue to be under the legal limit. The appropriations limit for Fiscal Year 2004-05 is $78,442,104. This is the maximum amount of tax proceeds the City will be able to appropriate and spend in the coming fiscal year. The City's appropriations subject to the Gann limit are $37,357,497. Section 9710 of the State Government Code, added in 1980 by the State Legislature, requires a governing body to annually adopt, by resolution, an appropriations limit for the following year. The City's fiscal year 2004-05 appropriations limit was adopted May 26, 2004 by resolution. GANN APPROPRIATIONS LIMIT, 2004-05 GANN Appropriations Limit - Cumulative Percent Growth CPI/Personal Population Change Cumulative Income % Change % Change Factor Change Factor Appropriation Limit 1978-79 ..... base year ..... 1979-80 10.17 0.23 10.42 10.42 1980-81 12.11 1.33 13.60 25.44 1981-82 9.12 0.74 9.93 37.90 1982-83 6.79 0.59 7.42 48.13 1983-84 2.35 0.32 2.68 52.09 1984-85 4.74 1.72 6.54 62.05 1985-86 3.74 0.60 4.36 69.12 1986-87 2.30 0.48 2.79 73.84 1987-88 3.47 1.39 4.91 82.37 1988-89 4.66 0.51 5.19 91.84 1989-90 5.19 1.21 6.46 104.24 1990-91 4.21 1.26 5.52 115.52 1991-92 4.14 1.56 5.76 127.95 1992-93 (0.64) 1.83 1.18 130.63 1993-94 2.72 1.62 4.38 140.74 1994-95 0.71 1.54 2.26 146.19 1995-96 4.72 0.27 5.00 158.50 1996-97 4.67 0.79 5.50 172.71 1997-98 4.67 0.77 5.48 187.65 1998-99 4.15 2.23 6.47 206.26 1999-2000 4.53 2.75 7.40 228.94 2000-01 4.91 2.42 7.45 253.44 2001-02 7.82 0.85 8.74 284.33 2002-03 (1.27) 0.11 -1.16 279.87 2003-04 2.31 0.17 2.48 289.29 2004-05 3.28 0.43 3.72 303.77 Note: 1987-88 to 1990-91 based on County population growth 1991-92 based on City growth 1992-93 and 1993-94 based on County growth 1994 -95 through 2000-01 based on City growth, California per capita ncome 2000-01 through 2004-05 based on state Department of Finance statistics Appropriations Subject to Limit 21,453,172 24,371,032 26,79O,463 28,778,332 29,548,877 31,481,825 32,855,201 33,772,203 35,429,821 37,269,963 39,678,646 41,870,116 44,283,754 44,8O5,544 46,769,848 47,827,283 50,219,960 52,980,497 55,881,688 59,498,655 63,903,388 68,663,438 74,664,622 73,798,513 75,628,716 78,442,104 Proceeds of Taxes Appropriations Subject to Limit Current Limit Amount Under Limit 2001-2002 2002-2003 2003-2004 2004-2005 36,645,768 34,959,000 34,440,849 37,357,497 36,645,768 34,959,000 34,440,849 37,357,497 74,664,622 73,798,513 75,628,716 78,442,104 38,018,854 38,839,513 41,187,867 41,084,607 -8- General Fund Administrative Departments General Fund Administrative Depts. Adopted Proposed Actual Actual Budget Budget 2000-01 2001-02 2002-03 2004-05 City Attorney City Clerk City Council City Manager City Treasurer Finance Human Resources $759,248 $1,114,104 $405,609 $436,325 $321,999 $357,326 $348,926 $395,393 $140,662 $139,452 $167,173 $193,419 $634,441 $657,956 $709,680 $693,575 $28,846 $31,353 $32,492 $34,764 $1,247,940 $1,481,370 $1,528,946 $1,651,494 $790,620 $778,251 $882,798 $904,158 Information Technology (1) Non-Departmental (2) $724,184 $930,078 $1,229,709 $665,046 $590,540 $1,007,785 $813,840 Total $5,312,986 $6,080,430 $6,313,118 $5,122,968 (1) Beginning in the 2003-04 year, Information Technology became an Internal Service Fund, similar to Building Maitenance, Communications, and the Garage. It now charges out its services to operating departments. (2) Non-Departmental includes stipends to the Housing Authority -9- OPERATING BUDGET, 2004-05 General Fund Administrative Allocation to other Funds, 2004-05 Fund Description Aircraft Noise Insulation Program (ANIP)* Community Development Block Grant (CDBG) * West Park Maintenance Districts 1&2 West Park Maintenance District 3 Stonegate Maintenance District Willow Gardens Maintenance District Point Grande Maintenance District Solid Waste Fund Oyster Point CIP Redevelopment Agency (Total) Water Quality/Sewer Fund Parking District Fund Storm Water Fund Fund 44, Bond Redemption Fund 45, Cap Impr. Fin. Authority Fund 62, Gateway Asses. Dist Fund 87, Non Obligated Bonds Fund 26, East of 101Traffic Improvements Conference Center 2OO3-04 Actual 8,666 32,844 57,337 54,788 53,661 54,337 1,000 15,323 275,100 505,498 627,807 78,610 23,100 4,235 257 410 17,245 26,890 11,760 2004-05 Recommended: 9,099 32,844 60,204 57,527 56,344 57,054 1,050 16,089 236,204 530,773 659,197 82,541 24,255 4,447 270 18,107 28,235 11,760 Total 1,848,868 1,886,000 *ANIP and CDBG charged according to OMB regulations from DMG -10- NON-DEPARTMENTAL, 2004-05 Non - Departmental, 2004-05 r Actual/ Recommended Account # VENDOR 2003-04 2004-05 4210 Animal Control 354,500 354,500 4220 Professional Tech. Services - Gov't · C/CAG 50,000 50,000 · C/CAG Congestion Relief Plan 150,000 150,000 4301 Office Supplies 3,000 3,000 · Newsletter 30,700 24,430 · Printing 12,000 12,000 ,o Business Cards 2,000 2,000 4307 Postage 19,250 19,250 4310 i Dues, Meetings, Mileage I · Peninsula Conflict 13,300 13,300 · League of CA Cities 17,800 17,800 · ABAG 9,500 9,500 · Airport Community Round Table 1,240 1,240 · Summer Youth Jobs 7,730 · Chamber of Commerce 880 880 · SAM CEDA 10,300 10,300 Peninsula T.V. 41,000 41,000 · SAMCAT (Cable TV oversight) 2,000 2,000 · Criminal Justice Council 6,700 6,700 Peninsula Policy Partnership 13,075 13,075 : LAFCO 7,420 7,420 4365 Maintenance/Operating Equipment · Phones/Computers for Council Chambers 5,000 5,000 · Non-Departmental Equipment , 1,000 1,000 4380 Promotional - TOT Allocation · Chamber of Commerce 60,000 55,000 ,· Plymire-Schwarz Museum and Fire Museum 6,000 5,000 4410 Phone Service 5,000 5,000 21310 Housing Authority 4,445 4,445 Total 833,840 t 813,840 This page intentionally left blank -12- REDEVELOPMENT AGENCY, 2004-05 REDEVELOPMENT AGENCY SUMMARY Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Net Tax Increment (Project Areas) 20% Low Mod Housing Interest & Other Misc. Revenue / Rent HUD Loan & Debt Proceeds Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 13,109,357 13,949,360 13,949,360 12,500,374 13,231,200 15,156,000 3,277,768 3,487,340 3,487,340 3,524,626 3,307,800 3,789,000 1,742,096 1,297,200 1,312,325 1,286,000 1,343,000 1,350,120 806,676 322,200 386,387 327,000 327,000 327,000 250,000 - - 1____.~9,185,897 19,056,100 19,135,412 17,638,000 18,209,000 20,622,120 EXPENDITURES Program Expenditures Transfers Out - Debt Service Transfers Out - Capital Projects Pass Through Agreements Bond Retirement Account Advance Repayment / Interest Total Expenditures 3,588,310 5,609,532 5,559,532 6,620,118 6,811,845 2,892,349 3,322,731 3,322,731 3,843,748 3,406,983 1,105,025 9,401,000 15,851,079 9,642,500 2,500,000 805,730 869,940 869,353 630,225 659,212 2,409,714 3,392,815 2,851,502 2,189,074 2,359,029 38,959 900,000 900,000 200,000 650,000 7,009,187 3,544,567 765,543 2,865,531 850,000 10,840,087 23,496,018 29,354,198 23,125,665 16,387,069 15,034,828 Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 8,345,810 (4,439,918) (10,218,785) (5,487,665) 1,821,931 5,587,292 48,527,032 56,872,842 46,654,056 41,I66,392 42,988,322 56,872,842 46,654,056 41,166,392 42,988,322 48,575,615 REDEVELOPMENT AGENCY, 2004-05 GATEWAY PROJECT AREA Summary of Revenues, Expenditures, and Changes in Fund Balance Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 REVENUES Gross Tax Increment 6,066,863 6,364,000 6,364,000 5,782,000 5,914,000 6,616,000 Interest & Other 553,132 600,000 550,000 600,000 601,000 602,000 Misc. Revenue 56,198 7,000 71,187 7,000 7,000 7,000 Total Revenues 6,676,.193~ 6,971,000 6,985,187 . 6,389,000 . 6,522,00~ EXPENDITURES Program Expenditures Transfers Out - Debt Service Transfers Out - Low Mod Housing Transfers Out- Capital Projects Pass Through Agreements Bond Retirement Account Total Expenditures 151,285 679,892 679,892 687,608 701,360 1,839,361 2,180,993 2,180,993 2,206,893 2,244,348 1,213,373 1,272,800 1,272,800 1,271,731 1,182,800 1,062,460 4,361,000 7,087,679 33,694 34,463 2,409,714 3,392,815 2,851,502 2,189,074 2,359,029 __6,676,193__ _11,887,500 1~4,072,866 6,389,000 6,522,000 Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year Bond Funds, End of Year Bond Retirement Account 7,225,000 715,387 2,282,328 1,323,200 38,554 2,865,531 7~,,225,000 (4,916,500) (7,087,679) 21,866,635 24,276,349 20,040,172 22,229,246 24,588,275 24,276,349 20,040,172 22,229,246 24,588,275 27,453,806 9,892,634 2,804,955 2,889,104 2,975,777 3,065,050 14,383,715 17,235,217' 19,340;142 .21,612,498 24,388,756 Notes: (1) For the Gateway Project Area, the excess of expenditures over revenues reflects a draw-down on the 1999 Gateway RDA Bond proceeds. -14- REDEVELOPMENT AGENCY, 2004-05 SHEARWATER PROJECT AREA Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Gross Tax Increment Interest & Other Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 1,590,354 2,146,000 2,146,000 2,031,000 2,078,000 2,324,000 100,100 25,000 31,000 31,000 31,000 31,000 1,690,454 2,171,000 2,177,000 2,062,000 2,109,000 2,355,000 EXPENDITURES Program Expenditures Transfers Out - Low Mod Housing Pass Through Agreements Advance Repayment / Interest (1) Total Expenditures 364,563 261,426 261,426 270,849 278,974 318,071 429,200 429,200 446,723 415,600 - 88,061 90,099 800,000 800,000 200,000 400,000 682,634 1,490,626 1,490,626 1,005,633 1,184,673 287,344 464,800 100,765 600,000 1,452,909 Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Unreserved / Undesignated End of Year 1,007,820 (2,334,22O (1,326,400 68O,374 686,374 1,056,367 924,327 902,091 (1,326,400) (640,026) 416,340 1,340,667 (640,0261 416,340 1,340,667 2,242,758 Note: (1) Shearwater RDA has begun to generate a net surplus and can begin to pay back the General Fund and Downtown RDA for the advances made over the last several years. As of 4/1/04, Shearwater owed $3,488,000. REDEVELOPMENT AGENCY, 2004-05 DOWNTOWN / CENTRAL PROJECT AREA Summary of Revenues, Expenditures, and Changes in Fund Balance Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 REVENUES Gross Tax Increment Interest & Other Misc. Revenue / Rent HUD Loan Proceeds Total Revenues EXPENDITURES 7,203,076 6,972,700 6,972,700 6,493,000 6,641,000 7,429,000 509,181 367,200 367,200 350,000 400,000 400,000 386,913 245,200 245,200 250,000 250,000 250,000 10,000 8,109,170 7,585,10~ ~.7,585,100 7,093,000 Program Expenditures Transfers Out - Debt Service Transfers Out - Low Mod Housing Transfers Out Capital Projects (1) Pass Through Agreements Total Expenditures 7,291,000 Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 8,079,000 1,943,377 2,681,792 2,681,792 3,515,850 3,621,326 3,729,965 762,062 848,313 848,313 1,291,690 871,288 967,534 1,440,958 1,394,540 1,394,540 1,428,076 1,328,200 1,485,800 340 1,500,000 5,190,563 4,062,500 1,500,000 280,509 350,586 350,000 424,963 434,650 486,224 4,427,246 6,775,231 10,465,20~~8 . 10,723,079 7,755,463 6,669,523 Bond Funds, End of Year Advances To Other Funds 3,681,924 12,595,091 16,277,015 Loans Receivable 7,520,078 3,488,161 All Other Reserved Funds 1,636,560 Unreserved / Undesignated Fund Balance, End of Year 1,104,685 2,527,531 (2,880,108) (3,630,079) (464,463) 1,409,477 16,277,015 13,396,907 9,766,828 9,302,365 13,396,907 9,766,828 9,302,365 10,711,842 3,854,515 3,970,150 4,089,255 4,211,933 2,400,000 3,780,000 3,130,000 2,280,000 1,636,560 1,636,560 1,636,560 1,636,560 1,104,685 4,401,147 380,118 446,550 1,500,000 1,500,000 1,000,000 25,000 37,500 _Note; (1) Capital Projects: East of 101 Sewer Improvement Miscellaneous Land Acquisition New Central Fire Station - Office & Training Facilities Sidewalk Replacement ADA Ramps and Improvement 1,500,000 809,869 _.2,583,349 -16- REDEVELOPMENT AGENCY, 2004-05 EL CAMINO CORRIDOR PROJECT AREA Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Gross Tax Increment Interest & Other Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 1,526,832 1,954,000 1,954,000 1,719,000 1,906,000 2,576,000 33,024 5,000 5,000 5,000 5,000 5,000 1,559,856 1,959,000 1,959,000 1,724,000 1,911,000 2,581,000 EXPENDITURES Program Expenditures Transfers Out - Low Mod Housing Transfers Out - Capital Projects (1) Pass Through Agreements (3) Advance Repayment / Interest (2) 185,846 380,325 330,325 518,139 533,683 549,694 305,366 390,800 390,800 378,095 381,200 515,200 42,225 540,000 572,837 2,080,000 - 525,221 519,353 519,353 83,507 100,000 140,000 38,959 100,000 100,000 250,000 250,000 Total Expenditures 1,097,617 1,930,478 1,91 3,315 3,059,741 1,264,883 1,454,894 Excess of Revenues over (under) Expenditures 462,239 28,522 45,685 (1,335,741) 646,117 1,126,106 Fund Balance, Beginning of Year (794,334) (332,095) (286,410) (1,622,151) (976,034) Fund Balance, End of Year (332,095) (286,410) 1,622,151 ) (976,034) 150,073 Advances From Other Funds 1,500,000) (1,250,000) (1,000,000) All Reserved Funds Unreserved / Undesignated Fund Balance, End of Year (332,095,) (286,410_.____.) (3,122,1517 (2,226,034) (849,927) Notes: (1) Capital Projects: El Camino Real Corridor Improvement 80,000 Oak Avenue Ext. (to be funded from an advance from Downtown RDA) 2,000,000 (2) El Camino RDA has begun to generate a net surplus and can begin to pay back the General Fund and Downtown RDA for the advances made over the last several years. As of 4/1/04, El Camino RDA owed $844,600. (3) Pass through payments are lower in 2004-05 due to the execution of the BART Undergrounding Agreement, referenced in the County and SSFUSD Pass through Agreement. REDEVELOPMENT AGENCY, 2004-05 LOW & MODERATE HOUSING Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Transfers In - 20% Housing Interest & Other Misc. Revenue / Rent Debt Proceeds Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 3,277,768 3,487,340 3,487,340 3,524,626 3,307,800 3,789,000 546,659 300,000 359,125 300,000 306,000 312,120 363,565 70,000 70,000 70,000 70,000 70,000 240,000 4,427,992 3,857,340 3,916,465 3,894,626 3,683,800 4,171,120 EXPENDITURES Program Expenditures Transfers Out - Debt Service Transfers Out - Capital Projects Total Expenditures 943,239 1,606,098 1,606,098 1,627,672 1,676,502 290,926 293,425 293,425 345,165 291,348 3,000,000 3,000,000 3,500,000 1,000,000 1,234,165 4,899,523 4,899,523 5,472,837 2,967,850 1,726,797 294,7O5 2,021,502 Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year Bond Funds, End of Year Less: Loan Commitments to Mid Pen and Other Loans Receivable All Other Reserved Funds Unreserved / Undesignated Fund Balance, End of Year .Notes: (1) Capital Projects: Miscellaneous Land Acquisition San Mateo County Housing Project 3,193,827 (1,042,183) (983,058) (1,578,212) 715,950 2,149,618 17,193,860 20,387,687 19,404,629 17,826,418 18,542,368 20,387,687 19,404,629 17,826,418 18,542,368 20,691,986 3,838,021 3,838,021 3,953,162 4,071,756 4,193,909 1,026,632 1,028,632 1,026,632 1,026,632 1,026,632 8,416,845 8,416,845 8,416,845 8,416,845 8,416,845 575,350 575,350 6,530,839 5,547,781 4,429,779 5,027,135 7,054,600 1,000,000 2,000,000 1,500,000 -18- ENTERPRISE FUNDS, 2004-05 Sewer Rental Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Operations: Charges for Services Other Cities Connection Fees and Other State Loan & Capital Sources Developer Fees Interest/Other income Total Revenues EXPENDITURES Operating Expenses Debt Service Capital Expenditures Total Expenditures Net Income Total Fund Balance Emergency Capital Repairs Reserve Undesignated Reserve, End of Year Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 8,720,246 9,183,300 8,650,000 11,031,000 12,082,000 13,230,000 2,990,467 4,164,754 3,308,000 3,747,081 4,072,023 4,425,463 262,182 500,000 859,000 500,000 500,000 500,000 6,380,000 13,955,144 - 314,136 150,000 150,000 150,000 150,000 150,000 217,841 84,360 92,004 80,000 70,000 70,000 12,504,872 14,082,414 19,439,004 29,463,225 16,874,023 10,624,443 11,099,698 10,034,000 11,897,704 11,950,000 1,420,582 3,820,411 3,885,000 3,871,81 5 4,375,000 6,000 76,200 7,685,562 14,466,144 742,000 18,375,463 12,050,000 6,129,000 12,051,025 14,996,309 21,604,562 30,235,663 17,067,000 18,179,000 453,847 (913,895) (2,165,558) (772,438) (192,977) 196,463 4,232,996 2,067,438 1,295,000 1,102,023 1,298,486 210,000 410,000 730,000 1,040,000 1,360,000 4,022,996 1,657,438 565,000 62,023 (61,514) The Sewer Rental Fund consists of: the Water Quality Control Plant Division, the Sewer Maintenance Division in Maintenance Services, and planned Sewer capital project expenses. The major priorities in capital are the proposed multi-year effort for inflow and infiltration work, (the "Wet Weather program") which will be funded by a new State Loan, and capacity improvements in the East of 101 area, funded by developer impact fees. This reflects proposed rate increases to fund the Wet Weather program. The proposed rate program will result in the Sewer Fund meeting Council approved reserve balances by Year 5 of the rate program. -19- ENTERPRISE FUNDS, 2004-05 Parking District Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Operations: Parking Fees Interest and Other Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 305,719 306,000 306,000 307,500 309,000 310,500 50,332 30,000 30,000 30,000 30,000 30,000 Total Revenues 356,051 336,000 336,000 337,500 339,000 340,500 EXPENDITURES Operating Expenses Capital Outlay (1) Total Expenditures Net Income Undesignated Fund Equity * 211,611 188,647 211,611 188,647 144,440 147,353 1,112,664 188,647 290,973 299,702 702,000 308,693 890,647 290,973 299,702 308,693 (554,647) 46,527 39,298 31,807 558,017 604,544 643,842 675,649 (1) Land Acquisition * Net of Fixed Assets -20- ENTERPRISE FUNDS, 2004-05 Storm Water Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004~05 2005-06 2006-07 Operations: Service Charges 404,442 398,410 410,020 412,600 420,900 429,300 Interest and Other 26,108 20,000 20,000 20,000 20,000 20,000 Total .Revenues --430,550. 418,410 430,020 432,600 440,900 449,300 EXPENDITURES Operating Expenses Budget Savings Transfers Out to Capital Impr Fund Total Expenditures Net Income Undesignated Fund Equity * 391,844 520,137 520,137 694,753 (lOO,OOO) (lOO,OOO) 125,000 391,84~4 38,706 579,771 590,000 500,000 420,137 545,137 694,753 590,000 500,000 (115,117) (262,153) (149,100) (50,700) 464,654 202,501 53,401 2,701 (1,727) * (Net of Fixed Assets) -21- This page intentionally left blank -22- INTERNAL SERVICE FUNDS, 2004-05 Equipment Replacement Fund REVENUES Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 Operating Budget Charges: Equipment 399,920 302,411 271,606 209,477 220,000 230,000 Vehicles 567,858 521,451 495,119 440,997 450,000 460,000 Lease Proceeds 150,000 150,000 Interest & Other Income 118,538 110,000 70,000 110,000 80,000 80,000 Total Revenues 1,086,316 1,083,862 836,725 910,474 750,000 770,000 EXPENDITURES Vehicle Replacement Equipment Replacement Lease Purchase (Vehicles) Debt Service Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year * Undesignated Reserve End of Year 671,472 416,000 375,000 205,000 400,000 400,000 t53,659 386,000 300,000 548,700 300,000 300,000 150,000 150,000 15,366 12,595 12,595 4,500 840,49~ 964,595 ~687,59~5 908,200 700,000 700,000 245,819 119,267 149,130 2,274 50,000 70,000 2,618,329 2,864,148 3,013,278 3,015,552 3,065,552 2,864,148 3,~013,278 3,015,55~2 3,065,552 3,135,552 * Increase due to a correction for fixed assets funded by lease proceeds and to agree to final 2002-03 CAFR. -23- INTERNAL SERVICE FUNDS, 2004-05 EQUIPMENT REPLACEMENT FUND PROPOSED VEHICLE PURCHASES, 2004-05 Department / Division Vehicle to be Purchased Cost Direct Purchases Police Police Police Police Police Police Police Parks Streets Patrol Sedan Patrol Sedan Patrol Sedan Patrol Motorcycle Patrol Motorcycle Parking Enforcement Vehicle Evidence Van Pick-up Truck Pick-up Truck 25,000 25,000 25,000 15,000 15,000 25,000 25,OOO 25,000 25,000 Vehicle Replacement Total $ 205,000 Lease Purchases Fire Ambulance (lease pumhase originally scheduled for 03-04) 150,000 -24- INTERNAL SERVICE FUNDS, 2004-05 EQUIPMENT REPLACEMENT FUND PROPOSED EQUIPMENT PURCHASES, 2004-05 Department / Division Equipment to be Purchased Cost Finance Finance ECD -- Planning ECD -- Building ECD -- Building Fire -- Administration Fire -- Administration Fire -- Prevention Fire -- Paramedics Fire -- Suppression Fire -- Suppression Police Police Police Police PW -- Engineering Recreation Recreation Recreation Recreation Maintenance Maintenance Library Library Library Library Library Streets Information Technology 4 PCs (CPUs only) 1 Laser Printer 1 Laser Printer 3 PCs 1 Laser Printer 2 PC 2 Laser Printers 3 PCs 1 PC Copier Hydraulic Rescue Tools CAD/RMS Upgrade Backup Server 7 PCs 2 Voice Mail PCs 3 Workstations 19 PCs 1 Laser Printer 1 Notebook 3 Workstations 1 PC 1 Laser Printer 51 PCs 1 Notebook 8 Laser Printers 1 Projector 2 Servers 1 Concrete Saw Citywide Network Equipment Equipment Replacement Total 5,000 6,000 1,950 6,000 1,600 4,000 3,900 6,000 2,000 4,500 2,900 145,400 14,000 13,250 2,800 17,800 38,000 1,950 2,8OO 6,100 2,000 1,950 102,000 2,800 15,600 5,300 5,600 7,500 120,000 548,700 -25- INTERNAL SERVICE FUNDS, 2004-05 Self Insurance Fund Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 REVENUES Worker's Compensation General Liability interest Income Transfers In 1,235,712 824,412 814,209 814,209 * 950,000 * 1,250,000' 892,033 518,200 606,696 ¢ 404,835 600,000 600,000 99,360 60,000 54,000 60,000 60,000 60,000 10,000 Total Revenue 2,227,105 1,402,612 1,484,905 1,279,044 1,610,000 1,910,000 EXPENDITURES Injury Pay Claims Defense & Management Insurance Premiums Workers Compensation Claims Liability Claims 247,312 300,000 379,932 379,932 400,000 400,000 3,035 20,000 27,284 20,000 20,000 20,000 654,910 500,900 559,556 609,835 600,000 690,000 2,289,655 734,412 740,854 763,000 800,000 950,000 (1,037,376) t47,300 287,428 50,000 100,000 260,000 Total Expenses 2,157,536 1,702,612 1,995,054 1,822,767 1,920,000 2,320,000 Excess of Revenues oved(under) Expenses 69,569 (300,000) (510,149) (543,723) (310,000) (410,000) Cash Balance, End of Year Estimated Liabilities Cash as a % of Liabilities 2,403,969 2,366,487 2,386,338 1,992,615 1,754,430 1,344,430 4,400,885 4,548,185 4,778,185 4,928,185 5,000,000 5,000,000 55% 52% 50% 40%* 35% * 27%* * An updated worker's compensation actuarial analysis will be done in Fall 2004. It is possible that that study will result in a lowering of the overall liabilities. However, if that is not the result, to maintain close to 50% funding for projected liabilities in the future will require additional departmental operating budget contributions in 2005-06 and in future years, or funding from other City reserves. Staff will report back to Council in Fall 2004 with an update. -26- INTERNAL SERVICE FUNDS, 2004-05 Health and Benefits Fund Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 REVENUES Indirect Benefits Leave Accrual Charges Insurance Refund PERS Reserve Charges Interest Total Revenues 1,145,243 1,412,660 1,339,386 1,288,196 1,583,375 613,426 503,363 346,058 335,043 580,000 78,525 79,000 80,000 444,776 49,985 2,203,445. 1,916,02~3 1,813,95~4 1,702,239 2,243,375 1,928,417 580,000 2,508,417 EXPENDITURES Vacation payoff Sick Leave payoff Accrued Vac/Sick Leave Dental and Vision Retiree Health Insurance Unemployment Insurance Other Transfer to General Fund 480,991 553,000 531,043 431,043 370,000 370,000 246,209 200,000 304,000 254,000 190,000 190,000 93,047 (t00,000) (250,000) 526,575 530,000 488,930 508,487 533,912 560,607 592,966 718,000 805,250 926,038 1,083,464 1,191,810 23,878 25,000 86,635 75,000 20,000 20,000 4,993 6,000 6,478 6,000 6,000 6,000 1,000,000 1,000,000 1,000,000 Total Expenditures 1,968,659 2,032,000 2,122,336 2,950,568 3,203,375 3,338,417 Excess of Revenues over/(under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 234,786 (115,977) (308,382) (1,248,329) (960,000) (830,000) 4,364,740 4,599,526 4,599,526 4,291,144 3,042,815 2,082,815 4,599,526, 4,483,549 4,291,144 3,042,815 2,082,815 1,252,815 -27- INTERNAL SERVICE FUNDS CITY SERVICE FUNDS, 2004-05 Communications REVENUES Charges to Departments Interest & Other Income Total Revenues EXPENDITURES Salaries & Benefit Materials & Services Transfers Out to Other Funds Debt Service & Other Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 1,721,640 6,874 1,728,514 1,224,456 427,261 43,131 26,969 1,815,606 1,815,606 1,896,504 1,984,023 2,078,693 1,815,606 1,8I 5,606 1,896,504 1,984,02~3 2,078,693 1,296,221 1,296,221 1,411,883 1,496,596 1,586,392 505,613 505,613 482,601 487,427 492,301 1___,721,817 1,801,834 1,801,834 1,894,484 1,984,023 2,078,693 6,697 13,772 13,772 2,020 67,644 74,341 88,113 90,133 90,133 88,11~3 90,13~~33 90,133 90,133 74,341 -28- INTERNAL SERVICE FUNDS CITY SERVICE FUNDS, 2004-05 Telephone System Maintenance & Replacement REVENUES Charges to Departments Interest & Other Income Total Revenues EXPENDITURES Salaries & Benefit Materials & Services Debt Service & Other Transfers Out to Capital Impr Fund Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 8,413 45,029 45,029 44,024 44,464 34 44,909 8,447 45,029 45,029 44,024 44,464 44,909 38,924 44,024 44,024 44,024 44,464 44,909 33,487 25,000 5,000 72,411 44,024 44,024 69,024 49,464 44,909 (63,964) 1,005 1,005 (25,000) (5,000) 394,107 330,143 331,148 306,148 301,148 330,143 331,148 306,148 301,148 301,148 -29- INTERNAL SERVICE FUNDS CITY SERVICE FUNDS, 2004-05 Vehicle Maintenance REVENUES Charges to Departments Interest & Other Income Total Revenues EXPENDITURES Salaries & Benefit Materials & Services Debt Service & Other Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 1,002,865 64,004 1,059,287 982,287 1,052,897 1,087,561 1,126,794 ,066,869 1,059,287 982,287 _ 1,052,897 1,087,561 1,126,794 459,275 560,244 483,244 535,056 584,209 492,636 492,636 515,249 6,017 1,049,501 1,052,880 975,880 1,050,30~~5 17,368 6,407 6,407 2,592 (24,393) (7,025) 567,159 520,401 1,087,561 601,189 525,606 1,126,794 (7,025) (618) 1,974 1,974 (618) 1,974 1,974 1,974 -30- INTERNAL SERVICE FUNDS CITY SERVICE FUNDS, 2004-05 Building Maintenance REVENUES Charges to Departments Interest & Other Income Total Revenues EXPENDITURES Salaries & Benefit Materials & Services Debt Service & Other Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 1,634,1 87 1,902,391 1,849,191 122,877 5,000 1,757,064 1,902,391 1,854,191 1,043,499 1,1 02,323 1,049,123 758,263 794,027 794,027 7,478 1,809,246) 1,896,35~0 = 1,843,==~156) (52,176) 6,041 11,041 (70,365) (122,541) 1,895,508 1,972,643 2,053,976 5,000 5,000 5,000 1,900,508 1,977,643 2,058,976 1,162,399 1,232,143 1,306,072 733,168 740,500 747,905 1,895,567 1,972,64~~3 2,O53,976 4,941 5,000 5,000 (122,541 ) (111,500) (106,559) (10t ,559) (111,500) (106,559) ~ (96,5597 INTERNAL SERVICE FUNDS CITY SERVICE FUNDS, 2004-05 Information Technology REVENUES Charges to Departments Total Revenues EXPENDITURES Salaries & Benefit Materials & Services Capital Outlay Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 1,406,889 1,386,889 1,191,232 1,241,180 1,293,910 1,406,889 1,386,889 1,191,232 1,241,18_ 0 1,293,910 703,240 916,274 896,274 780,715 806,358 854,739 457,003 490,6t5 490,615 430,517 434,822 439,170 1,377 1,161,619 1,406,889 1,386,889 1,191,232 1,241,180 1,293,910 n/a n/a The Information Technology Department was converted to an Internal Service Fund beginning in 2003-04. -32- SPECIAL REVENUE FUNDS, 2004-05 Gas Tax Fund Summary of Revenues, Expenditures, and Changes in Fund Balance Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 REVENUES Gas Tax 1,308,912 1,247,000 1,165,151 1,211,800 1,260,300 1,310,700 Traffic Congestion Relief 159,252 Interest / Other Income 50,745 40,000 22,200 22,200 22,200 22,200 Total Revenues 1,518,909 1,287,000 1,187,351 1,234,000 1,282,500 1,332,900 EXPENDITURES Transfers Out to General Fund for: Street Maint/Gen. Engineering Congestion Relief Plan Transfers Out to Capital Impr Fund Total Expenditures Net Income Designated for Street Improvement Capital Projects 808,000 855,900 855,900 1,036,000 1,036,000 1,036,000 119,600 150,000 149,960 150,000 150,000 150,000 1,414,893 399,000 594,624 511,000 100,000 150,000 2342,49~ 1,404,906) 1.~600,4841,697,000 1,286,00~0 (823,584) (117,900) (413,134) (463,000) (3,500) 1,336,000 (3,100) 958,608 545,475 82,475 78,975 75,875 -33- SPECIAL REVENUE FUNDS, 2004-05 Community Development Block Grant Fund Summary of Revenues, Expenditures, and Changes in Fund Balance Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 REVENUES CDBG Entitlement Program Income HOME Investment Partnership Interest / Other Income Total Revenues 530,614 11,728 542,342 747,000 747,000 728,000 728,000 728,000 92,854 92,854 76,666 75,000 75,000 22,500 22,500 18,525 18,525 18,525 12,000 12,000 12,000 10,000 10,000 874,354 874,354 835,191 831,525 831,525 EXPENDITURES CDBG Program Expenditures Transfers Out to General Fund Total Expenditures Net Income Designated for CDBG Programs 938,103 826,354 36,000 36,000 974,103 862,354 (431,761) 12,000 (624,689) 826,354 788,191 788,191 788,191 36,000 35,000 35,000 35,000 862,354 823,191 823,191 823,191 12,000 12,000 8,334 8,334 (612,689) (600,689! (592,355______~) (--584,021) * Negative fund balances reflect lag in funding from CDBG (reimbursement basis). SPECIAL REVENUE FUNDS, 2004-05 Common Greens Maintenance Districts Summary of Revenues, Expenditures, and Changes in Fund Balance Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 REVENUES Property Taxes 905,777 903,000 914,835 923,800 933,038 942,368 Other Income 9,099 5,500 9,190 9,300 9,393 9,487 Total Revenues 914,87~6 908,500 924,02~5 933,10~0 942,431 951,855 EXPENDITURES Maintenance Expenditures Transfers Out to Capital Impr Fund Total Expenditures Net Income Designated for Common Green Maintenance and Capital Impr 614,170 852,763 852,763 926,634 954,433 100,000 100,000 983,066 614,17~0 952,76~3 952,763 926,634 954,433 983,066 300,706 (44,263) (28,738) 6,466 (12,002) (31,21 !) 2,702,549 2,673,811 2,680,277 2,668,275 2,637,064 -35- SPECIAL REVENUE FUNDS, 2004-05 Measure A Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Measure A Sales Tax Interest / Other Income Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 833,146 867,100 866,258 884,000 902,000 920,000 58,827 40,000 25,200 25,200 25,200 25,200 891,973 907,100 891,458 909,200 927,200 945,200 EXPENDITURES Transfers Out to CIP Fund for Street Improvement Projects Total Expenditures Net Income Designated for Street Improvement Capital Projects 1,674,167 937,000 1,316,585 1,186,000 1,000,000 1,674,167 937,000 1,316,585 1,186,000 1,000,000 (782,194) (29,900) (425,128) (276,800) 72,800) 1,000,000 1,000,000 (54,8OO) 872,263 447,136 170,336 97,536 42,736 -36- SPECIAL REVENUE FUNDS, 2004-05 Solid Waste Fund Summary of Revenues, Expenditures, and Changes in Fund Balance Actual Adopted Estimated Proposed Estimated Estimated 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 REVENUES Franchise Fee Revenue 173,325 173,325 173,325 173,325 173,325 173,325 State Grant 35,020 Total Revenues 208,345. 173,32~5 173,325 173,325 173,325 173,325 EXPENDITURES Operating Expenditures Transfers Out to Capital Impr Fund Total Expenditures Net Income Designated for Solid Waste Reduction Purposes 263,452 166,968 206,353 168,203 173,249 400,000 400,000 263,452 5~66,968 606,35~3 168,203 173,249 (55,107) (393,643) (433,028) 5,122 76 178,447 178,447 (5,122) 623,901 190,87~3 195,99~5 196,071 190,949 -37- SPECIAL REVENUE FUNDS, 2004-05 Miscellaneous Other Special Revenue Funds Summary of Revenues, Expenditures, and Net Income Proposed Budget, 2004-05 REVENUES Donations Raffle Ticket Sales Other City Contributions Total Revenues Commute Day in Reduction HR the Park Programs Consortium 85,000 6,500 25,000 Air Truck JPA 29,000 9,000 110,00~0 6,50~0 29,00~0 9,000 Total Proposed 2004-05 91,500 25,000 38,000 154,500 EXPENDITURES Day in the Park Downtown Dasher Joint City Human Resources Expenses Vehicle Maintenance Transfer Out to General Fund Total Expenditures Net Income 104,000 6,000 110,000 6,500 29,000 6,50O 29,OOO 8,000 8,000 1,000 1 O4,0O0 6,500 29,000 8,000 147,500 7,000 -38- Administrative Departments City Attorney City Clerk El00 City Clerk 0315 Administrative Assistant I 0310 Administrative Assistant II A295 Office Specialist Part-Time Hourly Position x415 PFF Office Specialist Department Total City Manager Nl15 City Manager N100 Assistant City Manager M130 Director of Community Outreach M550 Executive Assistant to City Manager 0310 Administrative Assistant II Department Total Human Resources N130 Director of Human Resources M270 Personnel Analyst o265 Personnel Technician Part-Time Hourly Position X440 Personnel Clerk Department Total ( Contract Attorney Services ) (Elected official) 1.00 1.00 1.00 3.00 0.50 3.50 1.00 1.00 1.00 1.00 1.00 5.00 1.00 2.00 2.00 5.00 0.70 5.70 -39- 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 0.50 3,00 3.00 3.50 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.80 1.00 1.00 1.00 1.00 1.00 1.00 5.00 4.80 4.00 1.00 2.00 2.00 1.00 3.00 1.00 3.00 5.00 0.70 4.00 1.50 4.00 1.50 5.70 5.50 5.50 1.00 1.00 1.00 3.00 3.00 1.00 1.00 1.00 1.00 4.00 1.00 3.00 4.00 1.50 5.50 E105 City Treasurer (Elected official) 1.00 1.00 1,00 1.00 1.00 Finance N145 Director of Finance M105 Assistant Director of Finance M100 Accountant I M620 Accountant II M540 Payroll Coordinator M540 Financial Services Supervisor A22S Accounting Assistant II M600 Financial Analyst I M610 Financial Analyst II 0310 Administrative Assistant II A455 Courier Department Total 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 14.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 0.20 1.00 14.00 14.00 13.20 1.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 t ,00 13.00 Information Technology N165 Director of Information Technology M480 Information Technology Manager 0310 Administrative Assistant II M650 System Administrators A520 Information Systems Support Coordinator A525 Information Systems Technician Department Total 1.00 1.00 1.00 1.50 0.50 2.50 7.50 1.00 1.00 1.00 2.00 0.50 3.00 1.00 1.00 1.00 2.00 3.00 1.00 1.00 1.00 2.00 2.60 8.50 8.00 7.60 1.00 1.00 2.00 2.00 6.00 Adopted Adopted : AdOpted Amended proposed Operating Departments Economic and Community Development N140 Director of Economic & Community Development 1.00 1.00 N100 Assistant City Manager 1,00 1.00 1.00 u155 City Planner 1.00 1.00 1.00 1.00 1.00 M590 Principal Planner 1.00 1.00 1.00 1.00 1.00 M125 Associate Planner 0.50 2.00 1.00 1.00 1.00 M335 Senior Planner 3.00 2.00 2,00 2.00 2.00 M145 Manager of Housing and Redevelopment 1.00 1.00 1.00 1.00 1.00 A470 Rehabilitation Specialist 1.00 1.00 1.00 1.00 1.00 A245 Parking Meter Collector/Repairer 1.00 1.00 1.00 1.00 1.00 031o Administrative Assistant II 2.00 2.00 2.00 2.00 2.00 0315 Administrative Assistant I 1.00 1.00 1.00 1.00 A295 Office Specialist 1.75 1.75 1.75 1.75 1.75 A295 Office Specialist (was Fire Department) 1.00 1.00 1.00 M21O City Building Official (was Fire Department) 1.00 1.00 1.00 A460 Permit Technician (wes Fire Department) 1.00 1.00 1.00 A400 Senior Building Inspector (was Fire Depadment) 1.00 1.00 1.00 A135 Building Inspector (was Fire Department) 5.00 5.00 5.00 M430 City Engineer (was Public Works Engineering) 0.50 U340 Senior Engineer (was Public Works Engineering) 1.00 Ml15 Associate Engineer (was Public Works Engineering) 1.00 A167 Engineering Technician (was Public Works Engineering) 1.00 A330 Engineering Project Coordinator (was Public Works Engineering) 0.50 M690 Construction Manager (was Public Works Engineering) 0.50 O315 Administrative Assistant I (was Public Works Engineering) 1.00 13.25 Part-Time Hourly Positions R415 Office Specialist 0.80 Department Total 14.75 22.75 22.75 28.25 14.05 14.75 22.75 22.75 28.25 2003~2004 : 2004-05 Fire N150 Fire Chief Ml10 Deputy Fire Chief M2O5 Battalion Chief (40 Hours) M39O Battalion Chief (shift) BlOO Fire Captain B120 Fire Apparatus Engineer B125 Firefighter B130 Paramedic/Firefighter (a) B185 EMS Coordinator A490 Senior Code Enforcement Officer A145 Code Enforcement Officer - (Safety Inspector) B200 Safety Inspector I B19O Fire Inspector II M560 Management Analyst II 0310 Administrative Assistant II 03~5 Administrative Assistant I M410 Fire Marshal M410 Assistant Fire Marshal / Assistant Building Official M410 Assistant Fire Marshal / Assistant Building Official M210 Fire Marshal / Chief Building Official A4O0 Senior Building Inspector (moved to EC&D) A135 Building Inspector (moved to EC&D) A460 Permit Technician (moved to EC&D) A295 Office Specialist (moved to EC&D) x540 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 3.00 3.00 3.00 3.00 3.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 6.00 6.00 6.00 6.00 6.00 30.00 30.00 30.00 30.00 30.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 3.00 3.00 1.00 1.00 1.00 1.00 2.00 2,00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 5.00 1.00 1.00 1.00 1.00 95,00 95,00 81,00 Part-Time Hourly Position Courier 0.48 0.48 0.48 1.00 1.00 1.00 2.00 2.00 1.00 1.00 79.00 0.48 2.00 1.00 2.00 1.00 79.00 0.48 Department Total 95,48 95.48 81,48 (a) In addition to the total count shown, authority to overhire by three in this position has been granted by the city manager. No additional dollars have been added for these potential overhires. 79.48 79.48 -42- Library Nl10 Library Director M640 Assistant Library Director M680 Supervising Librarian A210 Librarian I A240 Librarian II M235 Library Program Manager A2a0 Library Assistant I A215 Library Assistant II M385 Literacy Program Manager / Project Read Director M500 Literacy Program Manager MS8O Circulation Supervisor A440 Office Manager- Literacy Programs A445 Literacy Services Coordinator A13O Tutor-Student Coordinator A295 Office Specialist 03~s Administrative Assistant I 03~0 Administrative Assistant II Subtotal for Full-Time Positions 1.00 1.00 4.00 4.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 21.00 1.00 1.00 4.00 4.00 3.00 1.00 1.00 1.00 2,00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 3.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 4.00 4.00 3.00 2.00 1.00 1.00 1.00 2.00 1.00 21,00 21.00 21.00 1.00 1.00 4.00 4.00 3.00 2.00 1.00 1.00 1.00 2.00 1.00 21.00 -43- SUMMARY OF BUDGETED POSITIONS 2001~02 ::2002;03 2003-2004 ~2004-05 : : : Adbp~d Adb~t~:d Adopted;Amended proposed Library, continued Grant-Funded and New Revenue Positions A445 Literacy Services Coordinator 2.00 2.00 2.00 2.00 2,00 x6ss Literacy Services Coordinator 0.48 0.36 0.40 0.40 0.23 x635 Children's Services Specialist 1.58 2.07 X665 Literacy Services Assistant I - 1.73 1.73 1.56 x25o Library Pages 0.83 1.82 1.63 1.63 1.34 x32o Computer Assistant Coordinator 0.10 0.06 0.06 0.06 x44o Office Assistant 0.38 0.38 0.38 0.38 Subtotal for Grant-Funded Positions 4,89 6,73 6.20 6,20 5.57 Part-Time Hourly Positions R210 Librarian I 1.88 1.88 0.50 0.50 0.50 x21o Librarian I 0.43 0.43 0.18 0.18 R24O Librarian II 1.25 1.25 1.25 R215 Library Assistant 11 0.50 R220 Library Assistant I 3.31 3.31 3.25 3.25 2.75 x22o Library Assistant I 1.93 1.93 1.01 1.01 0.76 R630 Local History Specialist 0.68 0.68 0.50 0.50 x235 Library Cferk 0.19 0.19 0.19 0.19 0.19 x25o Library Pages 8.07 8.07 6.94 6.94 6.56 x635 Children's Services Specialist 0.37 0.37 x655 Literacy Services Coordinator 0.17 x665 Literacy Services Assistant I 0.37 0.37 0.54 x44o Office Assistant 0,30 0.30 0.30 0.30 0,30 Subtotal for Part-Time Positions 17,16 17.16 14,49 14.49 13.52 Department Total 43.05 44.89 41.69 41.69 40.09 -44- Public Works (formerly Maintenance Services) N170 Director of Maintenance Services M630 Deputy Director of Maintenance Services M365 Superintendent of Pablic Works Superintendent / Senior. Civil Engineer Superintendent / Parks (Reorganization) M255 Public Works Supervisor A200 Lead Public Works Maintenance Worker A360 Senior Public Works Maintenance Worker A275 Public Works Maintenance Worker A335 Lead Electrical Technician A500 Senior ElectricaITechnician A160 Electrical Technician A370 Sweeper Operator M255 Garage Supervisor A345 Lead Equipment Mechanic A170 Equipment Mechanic M360 Superintendent of Parks & Facilities M255 Maintenance Services Supervisor A195 Lead Park Maintenance Worker A350 Senior Park Maintenance Worker A250 Park Maintenance Worker A375 Tree Trimmer A505 Groundsperson A175 Equipment Operator A280 Maintenance Craftsworker M255 Building Maintenance Supervisor A190 Lead Building Maintenance Custodian A320 Senior Building Maintenance Custodian A140 Building Maintenance Custodian A465 Building Maintenance Craftsworker 031o Administrative Assistant 11 0315 Administrative Assistant I A295 Office Specialist Pad-Time Hourly Positions X570 Greenhouse Manager Department Total 1.00 2.00 4.00 5.00 11.00 1.00 1.00 2.00 2.00 1.00 1.00 4.00 1.00 2.00 2.00 3.00 18.25 3.00 2.00 1.00 1.00 2.00 2.00 8.50 2.00 2.00 1.00 85.75 1.00 86.75 -45- 2.00 1.00 1.00 1.00 1.00 2.00 4.00 5.00 11.00 1.00 1.00 2.00 2.00 1.00 1.00 4.00 2.00 2.00 3.00 15.00 3.00 3.00 2.00 1.00 1.00 2.00 2,00 9.00 2.00 2.00 1.00 2.00 4.00 5.00 11.00 1.00 1.00 2.00 2.00 1.00 1.00 4.00 2.00 2.00 3.00 15.00 3.00 3.00 2.00 1.00 1.00 2.00 2.00 8.00 2.00 2.00 1.00 2.00 4.00 5.00 10.00 1.00 1.00 2.00 2.00 1.00 1.00 3.00 2.00 2.00 3.00 14.00 3.00 3.00 2.00 1.00 1.00 2.00 2.00 7.00 2.00 2.00 1.00 86.00 0.37 85.00 0.37 81.00 0.37 86.37 85.37 81.37 1.00 1.00 1.00 2.00 3.00 4.00 7.00 1.00 2.00 2.00 1.00 1.00 3.00 2.00 3.00 2.00 14.00 3.00 2.00 1.00 1.00 1.00 2.00 3.00 6.00 2.00 1.00 2.00 74.00 0.37 74.37 SU Recreation and Community Services N125 Director of Parks, Recreation & Maintenance Services N175 Director of Recreation and Community Services M375 Superintendent of Recreation & Community Services M715 Recreation & Community Services Manager M295 Recreation & Community Services Supervisor M530 Recreation & Community Services Coordinator M530 Program Coordinator-- Pre-School A425 Community Services Site Coordinator A495 Preschool Teacher M520 Program Coordinator -- Adult Day Care M510 Program Coordinator -- Terrabay Gymnasium 0310 Administrative Assistant II A295 Office Specialist A510 Van Driver A515 Recreation Leader IV Part-Time Hourly Positions X650 Cultural Arts Specialist R660 Community Services Site Coordinator X660 Community Services Site Coordinator x350 Recreation Instructor X370 Sports Coach X360 Recreation Leader I R365 Recreation Leader 11 X365 Recreation Leader II R370 Recreation Leader II1 X370 Recreation Leader III R375 Recreation Leader IV x375 Recreation Leader IV Subtotal for Part-Time Positions Department Total AdOpted:Amended PrOpOsed 1,00 1.00 1,00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 6.00 6.00 6.00 6.00 2.00 2,00 2,00 1.00 1.00 4.00 4.00 4.00 4.00 4.00 6.00 6.00 7.00 7.00 5.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26.00 26.00 26.00 26.00 24.00 0.48 0.48 0.48 0.48 0.48 0.75 0.75 0.75 0.75 0.48 10.65 10,65 8.17 7.53 5,42 1,92 1.10 1.10 1.10 1.10 1.09 1.92 1.92 1.54 1.39 1.25 12.86 12.86 13.55 13.23 11.73 5.20 5.20 5,20 5.05 4.41 15.42 15.42 16.66 16.35 16.16 2.92 2.92 2.92 2.92 t .42 1.10 1.10 1.10 1.02 2.07 52.40 52.40 51,47 49.82 46.43 78.40 78.40 77.47 75.82 70.43 -46- Police N155 Chief of Police 1.00 1.00 1.00 1.00 1.00 M280 Police Captain 2.00 2.00 2.00 2.00 2.00 M275 Police Lieutenant 5.00 5.00 5.00 5.00 5.00 c165 Police Sergeant 10.00 10.00 10.00 10.00 10.00 ClOO Police Corporal 15.00 15.00 15.00 15,00 15.00 Cl15 Police Officer (b) 46.00 46.00 46.00 46.00 43.00 c175 Parking Enforcement Officer 2.25 3.00 3.00 3.00 3.00 c125 Police Service Technician 5.00 5.00 4.00 4.00 4.00 c18o Senior Police Records Specialist 4.00 4.00 4.00 4.00 4.00 ClO5 Police Records Specialist 5.00 5.00 4.00 4.00 4.00 CllO Police Properly & Evidence Specialist 1.00 1.00 1.00 1.00 1.00 M290 Police Records Manager 1.00 1.00 1.00 1.00 1.00 M165 Communications Manager 1.00 1.00 1.00 1.00 1.00 A365 Supervising Communications Dispatcher 2.00 2.00 2.00 2,00 2.00 A150 Communications Dispatcher 10.80 10.80 9.80 9.80 9.80 0340 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 0315 Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 113,05 113.80 110.80 110.80 107.80 Part- Time Hourly Positions X193 Court Liason 0.48 0.48 0.48 0.48 0.48 x19o Police Evidence Clerk 0.48 0.48 0.48 0.48 0.48 x18o Parking Enforcement Officer 0.29 x325 Police Reserve Officer 1.31 1.31 1.31 1.31 1.31 x4o5 School Crossing Guard 1.38 1.38 1.38 1.38 1.38 Subtotal for Part- Time Positions 3.94 3.65 3.65 3.65 3.65 Department Total 116.99 117.45 114.45 (b) In addition to the total count shown, authority to overhire by three in this position has been granted by the city manager. No additional dollars have been added for these potential overhires. 114.45 111.45 -47- SUMMARY-OF BUDGE'I ~2004~05 Ad0Pted :: Amended P rOp0sed Engineering (formerly Public Works) * N160 Director of Public Works M430 City Engineer M340 Senior Engineer M120 Assistant Engineer M115 Associate Engineer A167 Engineering Technician A330 Engineering Project Coordinator tva Construction Manager A410 Development Review Coordinator 0315 Administrative Assistant I 0310 Administrative Assistant II A295 Office Specialist B155 Environmental Compliance Inspector M450 Environmental Compliance Coordinator X342 Part-Time Hourly Positions CIP Project Engineer 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 2,00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.50 0.50 0.50 14,00 14.00 12,00 11.00 0.48 0.48 0.48 0.48 14.48 14.48 12.48 11.48 * For the 2004-05 budget year, the Engineering Division of the Public Works Department has been placed in the Economic and Community Development Department, and the Maintenance Services Department has been renamed the Public Works Department. -48- WQCP M355 Superintendent of Water Quality M465 Assistant WQCP Superintendent M220 Laboratory Supervisor D120 Chemist M450 Environmental Compliance Coordinator D160 Senior Environmental Compliance Inspector D155 Environmental Compliance Inspector D135 Plant Mechanic II (Plant Mechanic) D130 Plant Mechanic I (Assistant Plant Mechanic) D140 Plant Electrician II (Plant Electrician) D105 Plant Electrician I (Assistant Plant Electrician) moo Apprentice Operator I D150 Operator II m80 Lead WQCP Mechanic D125 Utility Worker 0315 Administrative Assistant I A295 Office Specialist Part Time Hourly Positions x545 Laboratory Chemist XllO Administrative Assistant x440 Office Assistant Subtotal for Part-Time Positions WQCP Total Total City: Total Full Time Total Contract & Grant Funded Total Part Time Hourly GRAND TOTAL 1.00 1.00 1.00 2.00 0.50 1.00 1.50 4.00 2.00 2.00 1.00 1.00 13.00 2.00 2.00 1.00 36.00 0.48 0.19 1.00 1.67 37.67 439.55 4.89 79.13 523.57 -49- 1.00 1.00 1.00 2.00 0.50 1.00 1.50 4,00 2.00 2.00 1.00 1.00 13.00 2,00 2.00 1.00 1.00 1.00 1.00 2.00 0.50 1.00 1.50 4.00 2.00 2.00 1,00 1.00 13.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 2.00 4.00 2.00 2,00 1.00 1.00 13.00 2.00 2.00 1.00 36.00 36.00 37.00 0.19 1.00 0.19 1.00 0.19 1.00 1.19 1.19 1.19 37.19 37.19 38.19 443.05 6.73 76.93 429.35 6.20 73.63 421.35 6.20 71.98 526.71 509.18 499.53 1.00 1.00 1.00 2.00 1.00 1.00 2.00 4.00 2.00 2.00 1.00 1.00 13.00 2.00 2.00 1.00 1.00 38.00 0.75 0.75 38.75 403.05 5.57 66.70 475.32 This page intentionally left blanl~ -513- SUMMARY OF FROZEN POSITIONS Impacted Positions 2002-03 2003-04 2003-04 2004-05 Amended Adopted Amended Proposed The following positions have been frozen as part of the budget process: Cumulative Change (Total Frozen Positions) Department Positions City Clerk City Manager Human Resources Information Tech Finance E&CD Fire Library Recreation Office Specialist (Part-time) Director of Community Outreach Personnel Technician (Contract) Part-Time Personnel Clerk Support Coordinator Information Technology Manager PC Technician Administrative Assistant II Accounting Technician II Associate Planner Assistant Building Official Senior Code Enforcement Officer Fire Inspector II Administrative Assistant II Battalion Chief Part-Time Hours (as FTEs) Superintendent of Recreation Pre-School Teacher Part-Time Hours (as FTEs) 0,50 1.00 1.00 0.70 1.00 1,00 3.00 1.00 1.00 2.00 1.00 1.00 3.00 1.00 2.00 21.89 1.00 7.00 54.33 -51_- 0.80 1.50 1.00 18.69 51.47 2.60 0.20 1.00 49.82 2.00 1.00 17.09 5.00 46.43 (0.50) (1.00) (1 .oo) 0.80 (0.20) (1.00) (t .00) (1.00) (3.00) (1.00) (1.00) (1.00) (1.00) (2.00) (1.00) (3.00) ('~ .00) (1.00) (6.00) (4.80) (1.00) (2.00) (7.90) (10.90) SUMMARY OF FROZEN POSITIONS Impacted Positions 2002-03 2003-04 2003-04 2004-05 Amended Adopted Amended Proposed Cumulative Change (Total Frozen Positions) Police Police Services Technician Police Records Specialist Communications Dispatcher Police Officer Engineering City Engineer Associate Engineer Assistant Engineer Director of Public Works Senior Engineer Development Review Coordinator Part-Time ClP Project Engineer move Engineering staff to ECD Public Works (formerly Maintenance Services) Building Maintenance Custodian Equipment Mechanic Parks Maintenance Worker Public Works Maintenance Worker Lead PW Maintenance Worker Senior PW Maintenance Worker Senior Electrical Technician Groundsperson Equipment Operator 5.00 5.00 10.80 46.00 1.00 2.00 1.00 1.00 2.00 1.00 0.48 9.00 4.00 15.00 11.00 4.00 5.00 1.00 3.00 2.00 4.00 4.00 9.80 1.00 8.00 11.00 3.00 14.00 10.00 43.00 1.00 1.00 5.50 7.00 3.00 4.00 2.00 1.00 (1.00) (1.00) (1.00) (3.00) (6.00) (1.00) (1.00) (1.00) (1.00) (1.00) (0.48) (5.48) (1.00) (1.00) (1.00) (4.00) (1.00) (1.00) (1.00) (1.00) (1.00) (12.00) TOTAL FROZEN POSITIONS (20.21) (9.65) (23.02) (52.88) -52- AGENDA ITEM 12b The Master Fee Schedule is undergoing revisions, and will be re-agendized for an upcoming City Council meeting. DATE: TO: FROM: SUBJECT: May 26, 2004 Honorable Mayor and City Council Jennifer A. Bower, Director of Human Resources Resolution Approving Personnel Changes, Descriptions, Adjustments Designations including Classification to Salary Schedules, and Changes in Unit RECOMMENDATION Adopt a resolution approving personnel changes, including classification descriptions, adjustments to salary schedules, and/or changes to unit designations for the following positions: Management Assistant, Director of Public Works, Director of Recreation and Community Services, and Director of Finance. BACKGROUND During fiscal year 2003-04, a study was undertaken of several positions, resulting in recommended reclassifications, which included job title changes, adjustments to the salary ranges, and unit designation alteration. Below are the changes and attached are the Exhibits with the ranges of the salary schedule (Exhibit A) for each classification with a salary adjustment recommendation and the new or revised job specifications (Exhibits B). New Positions: Title Reason Management Assistant ....................... Director of Recreation and Community Services ......................................... Approve job specification and salary range. Approve job specification, salary range, and Management). unit designation (Executive Modifications: Title Reason Director of Public Works ................... Placement on salary schedule. Director of Finance ............................ Approve salary range. /Je~if~r A. ~0~er Dkector of Hman Resources By: Michael A. Wilson City Manager Attachments City of South San Francisco Exhibit A Below are the proposed salary ranges for each of the classifications listed in the staff report in which a new salary range needs to be adopted. The salary changes would be effective the payperiod including July 1, 2004. Please note that these ranges are not inclusive of any COLAs already agreed-upon by their bargaining unit. In addition, these salary ranges may have some minor fine-ming when entered into the payroll system. Confidential Unit Salary Schedule Title Top Step Management Assistant ........... Monthly salary range from beginning step of $4,210 to 5,118 Executive Management Unit Salary Schedule Title Top Step Director of Recreation and Community Services ..........Monthly salary range from beginning step of $9,930 to $12,071. Director 'of Finance ................ Monthly salary range from beginning step of $10,296 to $12,516. JAB-05/14/04 S:kHR Staffklennifer\Correspondenee\City Couneil~Budget\05BudgetkExhibit A.doc Exhibits B Attachments r Proposed New Class Descriptions for: 1. Management Assistant 2. Director of Recreation and Community Services Proposed Revised Class Descriptions for: 1. Director of Public Works JAB-05~14~04 2:16 PM S:httR StaflUeamifer\Correspondence\City CouneilkBudget\05Budget~Exhibit B.doc City of South San Francisco Human Resources Department Management Assistant Class Description Definition Under general supervision, provides complex and confidential administrative, project, and secretarial support to a department head and principal staff; and performs related work as assigned. Distinguishing Characteristics This is a paraprofessional classification that combines significant elements of technical, analytical, and executive secretarial duties in providing support to a department head and principal staff. This class is distinguished from those of Senior Administrative Assistant and Administrative Assistant II through its additional, ongoing responsibilities for coordinating and managing assigned programs and projects. It is distinguished from the professional-level Management Analyst classifications in that the majority of duties performed by the latter entail program, project, and budgetary management. In the case of the Management Assistant classification, such work does not constitute the primary class function and is combined with secretarial support duties. While a position in this class may direct the work of others, supervision is not a prerequisite duty for allocation to it. Typical and Important Duties 1. Oversees and ensures that the office administrative functions of the department to which assigned are effectively carried out. 2. Organizes, coordinates, and manages assigned programs and projects that include: developing materials and schedules; making staff assignments; training; and preparing and implementing monitoring and tracking procedures. 3. Researches and provides interpretations of department and applicable City policies and regulations. 4. Prepares reports, presentations, and correspondence related to project assignments and other activities, which may include graphic materials and other specialized documents. 5. Assists other department and City staff in areas, such as computer training and web site maintenance. 6. May direct the work of other support staff including: assigning and reviewing work; training in work procedures and departmental policies; and having input into selection, evaluations, and disciplinary processes. 7. Maintains a calendar and coordinates the schedules of the department head and principal staff with those of members of Boards and Commissions, other City management staff, and other applicable individuals and agencies. City of South San Francisco Management Assistant Class Description P~e2 8. Provides a variety of support to City commissions or committees; prepares and distributes agenda packets; attends meetings and prepares minutes; and follows up on actions as required. 9. Arranges meetings by scheduling rooms, notifying participants and, as appropriate, preparing agendas; ensures information is compiled and duplicated; and takes and prepares summary or action minutes of such meetings. 10. Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating supply orders, preparing contracts and agreements, arranging for equipment purchase and maintenance, attending meetings, and serving on various task forces and committees. 11. Processes bills and invoices for payment ensuring they are coded to the correct line item budget; prepares and transmits a variety of financial documents, including payroll; assists in budget preparation and maintains records of purchase orders, payroll, expense statements, and other fiscal transactions. 12. Receives and screens visitors and telephone calls; and provides information to City staff, other organizations and the public requiring the use of judgment and the interpretation of policies, rules, and procedures. 13. Prepares and updates a variety of periodic and special narrative, accounting, database, and statistical reports. 14. Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones; may operate a two-radio or other department-specific equipment. 15. Organizes and maintains various administrative, confidential, reference, and follow-up files; purges files as required. 16. Performs related duties and responsibilities as assigned. Job-related Qualifications Knowledge of: Basic organization and functions of public agencies, including the roles of a City Council and boards and commissions. · Office administrative and secretarial practices and procedures, including the use of standard office equipment. · Principles of program management, administrative analysis and report preparation. · Business letter writing, arithmetic and statistics... · Computer applications related to the work, including word processing, graphics, database, and spreadsheet applications. · Records management principles and practices. · Techniques for dealing effectively with the public and City staff, in person and over the telephone. City of South San Francisco Management Assistant Class Description Page 3 Ability to: · Perform varied, responsible and often confidential secretarial and office administrative work requiring the use of independent judgement, tact and discretion. · Acquire a thorough knowledge of department policies and regulations and a working knowledge of applicable City policies. · Interpret and implement policies, procedures, and computer applications related to the department or organizational unit to which assigned. · Effectively organize, coordinate and manage assigned programs and prqiects. · Prepare reports, presentations, correspondence and other material relating to projects and other activities. · Conduct studies, research and statistical analyses. · Assist in developing procedures for assigned projects. · Establish and maintain a records management system for the assigned organizational unit. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Make accurate arithmetic and statistical calculations. · Use English effectively to communicate in person, over the telephone and in writing. · Use initiative and independent judgment within established policy and procedural guidelines. · Organize own work, set priorities, meet critical deadlines and follow-up on assignments with a minimum of direction. · Provide expertise to others in one or more computer applications used daily on the job. · Direct the work of support staff on a project or day-to-day basis; plan, assign, and review the work of assigned staff; train staff in work procedures. · Represent the City, the department or the organizational unit effectively in contacts with representatives of other agencies, City departments and the public. · Establish and maintain cooperative relationships with those contacted in the course of the work. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Work in a safe manner, following City safety practices and procedures. Maintain confidentiality regarding sensitive information. Skill in: · Word processing and working with a variety of computer applications with sufficient speed and accuracy to perform assigned work. · Rapid note taking and accurate transcription of own notes. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: City of South San Francisco Management Assistant Class Description Page 4 Experience: Six years of progressively responsible office administrative and secretarial experience with some with a public agency and at least one year with direct involvement in program coordination and management. Training: Equivalent to graduation from high school with supplemental business school or applicable college-level course work. Possession of an Associates of Arts Degree from a business or community college in an appropriate curriculum is desirable and may be substituted for two years of the experience listed above except as regards program management. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, a valid, appropriate California driver's license and a satisfactory driving record, which must be maintained as a condition of employment. · Obtain and maintain certification as a Notary Public as required. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; mobility to work in a typical office setting to use standard office equipment; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone; lift and carry 35 pound boxes, files, and materials. Work environment: Work in a standard office setting. As required, work extended hours, off- shifts, or weekends; attend evening or weekend meetings or participate in specific projects or programs on evenings and weekends. Ability to: Travel to different sites and locations. Approved: Revised Date: Former Titles: Abolished: Bargaining Unit: ADA Review: DOT: Physical: Status: EEOC Category:. Job Code: June 2004 Administrative Assistant 1I Confidential April 2004 ADA Documentation of Essential Duties 1. SDE 2. SDE 3. MAE City of South San Francisco Management Assistant Class Description Page 5 4. SDE 5. SDE 6. SDE 7. SDE 8. SDE 9. SDE 10. SDE 11. SDE 12. SDE 13. SDE 14. SDE 15. SDE S:XAdrnin\Class Deseriptions\CitywideWlgmt Asst.doc City of South San Francisco Human Resources Department Director of Recreation and Community Services Class Description Definition Under administrative direction, responsible for comprehensively planning, organizing, staff'mg, directing, controlling, reviewing and evaluating the activities of the department; and does related work as assigned. Distinguishing Characteristics The single-position executive-level classification serves as a department head and is responsible for all elements of the City's recreation and community service programs, including direct supervision of management staff. It is distinguished from the next lower-level manager classification in that the manager is focused on day-to-day operations and line staff supervision. This classification exercises wide latitude in decision making having overall responsibility for departmental operations as it supervises the operations, including budgeting, administering the departmental risk management program, assisting in coordinating park development, serving as liaison/facilitator of special interest groups and various City departments, and managing a program of full-time, part-time, and hourly staff in services that include cultural arts, athletics, outdoor recreation, aquatics, facility operation, playground, community relations, senior citizens, public information, youth services, and special events; and does related work as required. Typical and Important Duties 1. Directs and participates in the development and implementation of goals, objectives, policies, procedures, and priorities. 2. Plans, directs, and coordinates the work programs of recreation and community services staff. 3. Plans and directs the design and development of new facilities and programs and improvements to existing facilities and programs. 4. Prepares plans and specifications for the development and use of the new park facilities and buildings. 5. Prepares and submits reports and recommendations, plus provides technical advice to the City Manager, City Council, and several Commissions. 6. Coordinates the activities of the department with other City departments, public agencies, public utilities, the general public, community groups and schools, and other outside agencies and neighborhood interest groups. 7. Directs the planning and implementation of various service delivery systems; conducts a variety of analytical and operational studies regarding departmental activities; evaluates alternatives, makes recommendations; implements procedural, administrative, and/or City of South San Francisco Director of Recreation and Community Services Class Description Page 2 operational changes; identifies and resolves problems and potential problems taking appropriate action to remedy situations. 8. Responds to the most difficult citizen service and facility use related complaints and requests. 9. Surveys and evaluates the need and develop plans and schedules for long-range recreation programs. 10. Organizes available resources for acquisition and maintenance, improvement, and repair of parks and recreation facilities. 11. Directs the establishment and maintenance of files and records of departmental activities. 12. Supervises the collection of recreation-related fees. 13. Supervises the preparation of forecasts of recreation fees and charges, revenue sources, and expenditures. 14. Prepares, reviews, controls, and analyzes the department's annual operating budget; monitors expenditures and revenues. 15. Supervises staff by scheduling, assigning and prioritizing work; trains; conducts performance evaluations; takes or recommends actions regarding hiring, promotion, time off, and discipline; approves time off; and develops effective recommendations on all employee actions. 16. Inspects and evaluates recreation facilities and areas recommending appropriate action. 17. Directs the preparation and administration of federal, state, and county grants affecting the department. 18. Reviews changes in laws, regulations, and guidelines for their effect upon departmental activities; evaluates the effect of such changes, and recommends and implements changes to policies and procedures as required for compliance. 19. Works with special interest groups and other City departments and divisions on matters relating to parks and recreation. 20. Performs related duties and responsibilities as assigned. Job-related Qualifications Knowledge of: · Principles, practices, and methods used in parks and recreation administration, management, and program and facility acquisitions and maintenance. Recreation, cultural, human services, and social needs of the community. · Modem theories, techniques, and methods for planning, implementing, and maintaining a variety of recreation, leisure, and human services activities and programs through community participation. · Principles and practices of program administration including budgeting, purchasing, personnel management, recordkeeping, and reporting procedures. · Principles of management, supervision, training, and employee development. · Principles and practices of public administration and human resources as applied to function, including basic employee-relations concepts. · Design elements and concepts for developing and maintaining park and recreation facilities. Ability to: · Plan, direct, and coordinate comprehensive park and recreation activities. City of South San Francisco Director of Recreation and Community Services Class Description P~e3 Understand, design, develop, coordinate, and implement recreation and community services programs suited to the needs of the community. · Prepare detailed reports, plans, and specifications and do reliable study and research as needed. · Properly interpret and make decisions in accordance with appropriate laws, regulations and policies. · Maintain liaison with various private and public agencies and deal successfully with the public and other interested groups. · Use English effectively to communicate in person, over the telephone, and in writing. · Use initiative and independent judgment with established policy and procedural guidelines. · Supervise, train, and evaluate subordinates. · Establish and maintain effective working relationships with public groups, agencies, the media, and others contacted in the course of work. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Exercise good judgment, tact, and courtesy. · Deal effectively with people of various ages and interests. · Represent the City, the department, or the organizational unit effectively in contacts with representatives of other agencies, City departments, and the public. · Establish and maintain cooperative relationships with those contacted in the course of the work. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Work in a safe manner modeling correct City safety practices and procedures; enforce adherence to safety policies and procedures; identify, correct, and report safety hazards. · Maintain confidentiality regarding sensitive information. Skill in: · Using a personal computer and associated applications. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Five years of progressively more responsible professional park, recreation , or community service experience, including at least three years in a supervisory capacity. Training: A bachelor's degree from an accredited college or university with major coursework in business administration, public works, recreation, group work, physical education, or a closely related field. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. City of South San Francisco Director of Recreation and Community Services Class Description Page 4 · Possession of, or the ability to obtain, an appropriate, valid California driver's license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office and/or field setting. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or off- shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: May 2004 Revised Date: Former Titles: Abolished: Bargaining Unit: Executive Management ADA Review: 2004 DOT: No Physical: Class 3 Status: Classified/exempt EEOC Category: EJ6~EJ2 Job Code: M .... ADA Documentation of Essential Duties 1. SDE 2. SDE 3. SDE 4. MWE 5. SWE 6. OAE 7. SDE 8. OME 9. MME 10. SDE 11. SDE 12. SDE 13. SDE 14. SDE 15. SDE 16. SDE 17. SDE 18. SDE 19. SDE City of South San Francisco Director of Recreation and Community Services Class Description P~e5 s 5adrnin\class descriptions\pr&ms\supt of ret.doc City of South San Francisco Human Resources Department Director of Public Works Class Description Definition Under administrative direction, responsible for comprehensively planning, organizing, staffing, directing, controlling, reviewing and evaluating the activities of the department which includes parks, public works, streets, fleet, and facilities maintenance, as well as construction inspection, and water quality control plant operations; and does related work as assigned. Distinguishing Characteristics The single-position executive-level classification serves as a department head and is responsible for all elements of the City's maintenance services, parks, and water quality programs, including direct supervision of management staff. It is distinguished from the next lower-level manager classification in that the manager is focused on day-to-day operations and line staff supervision. This classification exercises wide latitude in decision making having overall responsibility for the operation of a large department. Typical and Important Duties 1. Directs and participates in the development and implementation of goals, objectives, policies, procedures, and priorities. 2. Plans, organizes, coordinates, and gives overall direction to the work of the public works service areas. 3. Plans and directs the design and development of new facilities and programs and improvements to existing facilities and programs. 4. Prepares plans and specifications for the development and use of the new park facilities and buildings. 5. Prepares and submits reports and recommendations, plus provides technical advice and information to the City Manager, City Council, and several Commissions. 6. Coordinates departmental programs and plans for facilities with other City departments and divisions, community groups and schools, and other outside agencies and neighborhood interest groups. Responds to the most difficult citizen service and facility use related complaints and requests. Surveys and evaluates the need and develop plans and schedules for long-range infrastructure maintenance and repair. Organizes available resources for acquisition and maintenance, improvement, and repair of the City's infrastructure and facilities. Prepares and administers the departmental budget, including operating and capital improvement. Prepares administrative reports/studies. Oversees preparation of specifications and the obtaining of bids for construction and maintenance projects. 8. 9. 10. 11. 12. City of South San Francisco Director of Public Works Class Description Page 2 13. Selects, supervises, trains, and evaluates staff. 14. Advises and speaks before the City Council and various community organizations on various public works issues. 15. Performs related duties and responsibilities as assigned. Job-related Qualifications Knowledge of: Principles, practices, and methods used in public administration, management, and program and facility acquisitions and maintenance. · Principles and practices of general civil engineering as applied to the field of municipal public works, including planning and development construction, operations and maintenance. · Technical, legal, financial and public relations problems involved in the conduct of a municipal public works program. · Methods of preparing designs, plans, specifications, estimates, reports and recommendations relating to municipal utilities. · Principles of management, supervision, training, and employee development. · Principles and practices of public administration and human resources as applied to function, including basic employee-relations concepts. · Principles and practices of organization, administration, and budgeting. Ability to: · Understand and design programs to meet the needs of the community. · Prepare detailed reports, plans, and specifications and do reliable study and research as needed. · Properly interpret and make decisions in accordance with appropriate laws, regulations, and policies. · Maintain liaison with various private and public agencies and deal successfully with the public and other interested groups. · Analyze difficult programs and to develop a positive course of action. · Demonstrate sound, professional judgment and reason logically and think imaginatively and creatively. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Direct the preparation of clear, concise reports. · Represent the City, the department, or the organizational unit effectively in contacts with representatives of other agencies, City departments, and the public. · Establish and maintain cooperative relationships with those contacted in the course of the work. · Take a proactive approach to customer service issues. Make process improvement changes to streamline procedures. · Work in a safe manner modeling correct City safety practices and procedures; enforce adherence to safety policies and procedures; enforce adherence to safety policies and procedures. City of South San Francisco Director of Public Works Class Description Page 3 · Maintain confidentiality regarding sensitive information. Skill in · Using a personal computer and related software. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Five years of progressively more responsible professional maintenance services, or public works experience, including at least three years in a supervisory capacity. Training: A bachelor's degree from an accredited college or university with major coursework in business administration, public works, construction, engineering, or a closely related field. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, an appropriate valid California driver's license, and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations; lift and carry 3 5 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office and/or field setting. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or off- shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: Revised Date: Former Titles: Abolished: Bargaining Unit: ADA Review: DOT: Physical: Status: EEOC Category: March 1989 November 1998, June 2003, May 2004 Executive April 1995, 2002, 2003, 2004 No Class C Unclassified~exempt EFlkEJ1 City of South San Francisco Director of Public Works Class Description Page 4 Job Code: N160 ADA Documentation of Essential Duties 1. SDE 2. SDE 3. SDE 4. SDE 5. SDE 6. SDE 7. SDE 8. SDE 9. SDE 10. SDE 11. SDE 12. SDE 13. SDE 14. SDE s.'kadmin\class descriptions\public works\dir pw.doc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING PERSONNEL CHANGES, INCLUDING CLASSIFICATION DESCRIPTIONS, SALARY RANGES AND UNIT DESIGNATIONS FOR SPECIFIED P()SITI()NS NOW, THEREFORE, the City Council does hereby resolve as follows: The classification descriptions, reclassifications, salary ranges, and unit designations for the following positions, as attached hereto, are hereby approved: 1. Management Assistant 2. Modifications: Director of Public Works, place on salary schedule and Director of Finance, approving salary range. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of ., 2004 by the following vote: A YES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk C:\positions6-11-03.res.doc AGENDA ITEM 12d DATE: May 26, 2004 TO: Honorable Mayor and City Council FROM: Jennifer A. Bower, Director of Human Resources SUBJECT: Amendment to Chapter 3.12 of the South San Francisco Municipal Code RECOMMENDATION Waive reading and introduce the ordinance, which amends Chapter 3.12 of the South San Francisco Municipal Code, to implement Council-approved position title additions, deletions, and/or changes. BACKGROUND/DISCUSSION The Municipal Code, Chapter 3.12 is updated during the budget process and periodically as positions are renamed, reclassified, developed, and/or deleted from the competitive and non-competitive service. During fiscal year 2003-04, a classification review was undertaken of several positions, resulting in recommended job titles, job duties, and salary changes. As a result, the following additions, deletions, and changes to the Municipal Code are recommended. ,tdd to the Municipal Code: Title Reason Management Assistant ............................................ Position added to the classified service as a result of a reclassification. Director of Recreation and Community Services ... the non-competitive as a result of a Position added to classified service reorganization. By: /x/.Approved: Michael A. Wilson City Manager JAB-05/14/04 S:h'-IR StaftXJeanifer\Correspondence\City CouncilkBudget\05BudgetLMtmi Code.doc ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3.12.(!10 S()[ITH SAN FRANCISCO MUNICIPAL CODE OF THE The City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1. 1. SECTION 3.12.010 IS HEREBY AMENDED AS FOLLOWS: SUBDIVISION (a)(1) 1. Add the position title of"Management Assistant." SECTION 3.12.010 (b) IS HEREBY AMENDED AS FOLLOWS: 1. Add the position of "Director of Recreation and Community Services." SECTION 2. SEVERAB[L,iTY In the event any section or portion of this ordinance shall be determined invalid or unconstitutional, such section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. SECTION 3. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days from and after its adoption. Introduced at a regular meeting of the City Council of the City of South San Francisco, held the ~ day of ,2004. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the day of ,2004 by the following vote: A YES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this __ day of ., 2004. C:\Documents and Settings\k. johnson\Desktop\POSITION_ORD_2004.doc Mayor