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HomeMy WebLinkAbout2004-06-09 e-packetSPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING CITY COUNCIL COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, JUNE 9, 2004 7:05 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 9th day of June, 2004, at 7:05 p.m., in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: 1. Call to Order 2. Roll Call o Public Comments - comments are limited to items on the Special Meeting Agenda Closed Session: Pursuant to Government Code section 54957: Public Employee Appointment - City Manager; and pursuant to Government Code Section 54956.9: existing litigation -Monterey Mechanical v. City of South San Francisco 5. Adjournment AGENDA REDEVELOPMENT AGENCY CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, JUNE 9, 2004 ,.~,0 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meetings of the Redevelopment Agency are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. RAYMOND L. GREEN Vice Chair RICHARD A. GARBARINO, SR. Boardmember RICHARD BATTAGLIA Investment Officer MICHAEL A. WILSON Executive Director KARYL MATSUMOTO Chair JOSEPH A. FERNEKES Boardmember PEDRO GONZALEZ Boardmember SYLVIA M. PAYNE Clerk STEVEN T. MATTAS Counsel PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT 1S AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEvELoPMENT AGENCY MEETINGS CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS CONSENT CALENDAR 1. Motion to approve the minutes of May 26, 2004 2. Motion to confirm expense claims of June 9, 2004 ADJOURNMENT REGULAR REDEVELOPMENT AGENCY MEET1NG AGENDA JUNE 9, 2004 PAGE 2 AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, JUNE 9, 2004 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE GENERALLY LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. KARYL MATSUMOTO Mayor RAYMOND L. GREEN Vice Mayor JOSEPH A. FERNEKES Councilman RICHARD A GARBARINO, SR. Councilman PEDRO GONZALEZ Councilman RICHARD BATTAGLIA City Treasurer SYLVIA M. PAYNE City Clerk MICHAEL A. WILSON City Manager STEVEN T. MATTAS City Attorney PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS Update on Community Preservation Task Force Proclamation in Support of the California Arts Council - recipient: Commission Chair Alicia Gonzalez Cultural Arts AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Appointment of Library Board Member John C. Baker to the Peninsula Library System Advisory Board · Announcements · Committee Reports CONSENT CALENDAR 1. Motion to confirm expense claims of June 9, 2004 Motion to adopt an ordinance amending: a) SSFMC Chapter 20.06 "Definitions" to modify the definition of"Laundry Services" use type and to create a new definition for "Linen Supply Services" use type; and b) Chapter 20.22 "C-1 Retail Commercial District Use Regulations", and Chapter 20.30 "M-1 Industrial Use Regulations" to include "Linen Supply Services" as a permissible commercial use type subject to approval of a conditional use permit, in accordance with Chapter 20.87 "Amendment Procedure" o Motion to adopt an ordinance amending SSFMC Chapter 3.12 to implement Council- approved position title additions, deletions, and/or changes Resolution approving the employer pick-up pre-tax payroll deduction plan for service credit purchases (Contribution Code 14) 5. Resolution certifying the City Treasurer's Investment Policy for FY 2004-05 Resolution authorizing the filing of an application for Federal Transportation Program funding for the Grand Avenue Rehabilitation Project and committing the necessary non- federal match for the project and stating the assurance to complete the project Resolution awarding an engineering contract to Korve Engineering Inc., for the Airport Boulevard Arterial Operations Analysis Report in the amount of $29,505 REGULAR CITY COUNCIL MEETiNG AGENDA JUNE 9, 2004 PAGE 2 8. Acknowledgement of proclamation issued: Scleroderma Awareness Month, 6/1/04 ADMINISTRATIVE BUSINESS 9. Motion to approve recommendation from Parking Place Commission to approve an application to grant petitions filed for annexation into Parking District #1 by William, Elise and Marisa Borba for properties at 196-214 Airport Boulevard and by the City of South San Francisco for properties located at 178-190 Airport Boulevard 10. Resolution approving specified fees and approving an amendment to the Master Fee Schedule to incorporate those fees COUNCIL COMMUNITY FORUM ADJOURNMENT REGULAR CITY COUNCIL MEETING AGENDA JUNE 9, 2004 PAGE 3 Staff Report AGENDA ITEM NO 2 DATE: June 9,2004 TO: The Honorable Mayor and City Council FROM: Steven T. Mattas, City Attorney SUBJECT: Adoption of an ordinance amending a) Chapter 20.06 "Definitions" to modify the definition of "Laundry Services" Use Type and to create a new definition for "Linen Supply Services" Use Type; and b) Chapter 20.22 "C-1 Retail Commercial District Use Regulations," and Chapter 20.30 "M-1 Industrial District Use Regulations" to include "Linen Supply Services" as a permissible Commercial Use Type subject to approval of a conditional use permit. RECOMMENDATION: Adopt an ordinance amending a) Chapter 20.06 "Definitions" to modify the definition of "Laundry Services" Use Type and to create a new definition for "Linen Supply Services" Use Type; and b) Chapter 20.22 "C- 1 Retail Commercial District Use Regulations," and Chapter 20.30 "M- 1 Industrial District Use Regulations" to include "Linen Supply Services" as a pmTnissible Commercial Use Type subject to approval of a conditional use permit. BACKGROUND/DISCUSSION: Council has previously waived reading and introduced the following ordinance. The Ordinance is now ready for adoption. AN ORDINANCE AMENDING A) CHAPTER 20.06 "DEFINITIONS" TO MODIFY THE DEFINITION OF "LAUNDRY SERVICES" USE TYPE AND TO CREATE A NEW DEFINITION FOR "LINEN SUPPLY SERVICES" USE TYPE; AND B) CHAPTER 20.22 "C- 1 RETAEL COMMERCIAL DISTRICT USE REGULATIONS," AND CHAPTER 20.30 "M-1 INDUSTRIAL DISTRICT USE REGULATIONS" TO INCLUDE "LINEN SUPPLY SERVICES" AS A PERMISSIBLE COMMERCIAL USE TYPE SUBJECT TO APPROVAL OF A CONDITIONAL USE PERMIT (Introduced 5-27 - Vote 5-0) By: S~even T. [l~att~as, C~-y Att~'ney Michael A. Wilsofi'i"City Manager ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 20.06 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE TO MODIFY THE DEFINITION OF "LAUNDRY SERVICES" AND ADD A NEW CATEGORY FOR "LINEN SUPPLY SERVICES" AND AMENDING CHAPTERS 20.22 "C-1 RETAIL COMMERCIAL DISTRICT USE REGULATIONS," AND 20.30 "M-1 INDUSTRIAL DISTRICT USE REGULATIONS" TO INCLUDE "LINEN SUPPLY SERVICES" AS A CONDITIONALLY PERMITTED USE WHEREAS, on April 14, 2004, the City of South San Francisco City Council considered the appeal of the Planning Commission's decision upholding the determination of the Chief Planner that expansion of laundry services use at 915 Linden in the C-1 Retail Commercial Zoning District is inconsistent with the General Plan; and WHEREAS, after public hearing and discussion of the issues, the City Council directed staff to prepare a zoning text amendment to define "linen supply services" as a commercial use subject to a conditional use permit; and WHEREAS, in accordance with the City Council's direction, staff analyzed the existing definition of Laundry Services and determined that it does not adequately address linen suppliers who provide retail sales of linen in addition to the traditional linen supply business that stores, launders, ships and receives linen directly from its facility; and WI-EEREAS, the proposed amendments have been determined to be "Categorically Exempt" under the "General Rule" (CEQA Section 15061 (b) (3)) that CEQA applies only to projects that }nave the potential for causing a significant effect on the environment. The proposed amendments are process-oriented, requiring additional levels of review through the use permit process for each applicable future project, and consequently, there is no possibility that the proposed amendments could have a significant effect on the environment. Therefore, no further environmental review is necessary to adopt the proposed text amendments; and WHEREAS, on May 6, 2004, the Planning Commission held a duly noticed public hezuSng to consider the proposed text amendments and recommended, by a 7 to 0 vote that the City Council adopt the amendments as recommended by staff; and WHEREAS, the findings and dete~nninations contained herein are based on City Council's independent review of competent and substantial evidence, both oral and written, contained in the entire record relating to the project, including the minutes and staff reports of the April 14, 2004, City Council meeting; testimony and materials received at the May 6, 2004 duly noticed public hearing of the Planning Commission and the testimony and materials received at the duly noticed public hearing of the City Council conducted on May 26, 2004. NOW THEREFORE, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION i. FINDINGS General Plan: The proposed amendments are consistent with the 1999 General Plan. The General Plan provides in Guiding Policy 20G04 that the City should provide for continued operation of older industrial and commercial businesses at specific locations. The proposed amendment permits the City to allow commercial laundry facilities in specified areas. In order to ensure no conflict between adjacent land uses, a Conditional Use permit must first be obtained. Health, Safety and Welfare: The proposed amendments to the zoning code will not be adverse to the public health, safety or general welfare of the community. Because no use will be permitted as a matter of right within the Commercial District, conditions may be imposed to mitigate any potential adverse impacts associated with linen supply services in an otherwise purely commercial district. SECTION 2. AMENDMENTS Section 20.06.160(d) is amended as follows: "(d) Laundry Services The Laundry Service use .type refers to establishments primarily engaged in the provision of laundering, dry cleaning, or dyeing services other than those classified as Linen Supply Services or Personal Services. Typical uses include laundry agencies and diaper services." Section 20.06.160(g) is hereby added to Chapter 20.06.160 as set forth below: "(g) Linen Supply Services The Linen Supply Service use type refers to establishments primarily engaged in linen rentals and/or sales, and having an on-site customer showroom in addition to laundering, storage, and ancillary shipping and receiving facilities." Sections 20.22.040(c) of Chapter 20.22 "C-1 Retail Commercial District Use Regulations" and 20.30.030(c) of Chapter 20.30 "M-1 Industrial District Use Regulations" are amended to include "Linen Supply Services" as a conditionally permitted commercial uses. SECTION 3. SEVERABILITY If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 4. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days from and after its adoption. Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco, held the __ day of ,2004. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the __ day of, 2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this __ day of ., 2004. Mayor StaffReport DATE: TO: FROM: SUBJECT: AGENDA ITEM #3 June 9, 2004 The Honorable Mayor and City Council Steven T. Mattas, City Attorney Adoption an ordinance amending Section Municipal Code to add designated position titles. 3.12.010 of the South San Francisco RECOMMENDATION: Adopt an ordinance amending Section 3.12.010 of the South San Francisco Municipal Code to add position titles. B ACKGROUND/DIS CUS SION: Council has previously waived reading and introduced the following ordinance. The Ordinance is now ready for adoption. AN ORDINANCE AMENDING SECTION 3.12.010 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE TO ADD DESIGNATED POSITION TITLES (Introduced 5-27-04 - Vote 5-0) By: ,,.__~~' r~~"~'~ Steven ~d~tt~s7 City Atto~--n~-y Michael A. Wilson, City Manager Enclosure: Ordinance ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3.12.010 SOIJTH SAN FRANCISCO MUNICIPAL CODE OF THE The City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1. 1. SECTION 3.12.010 IS HEREBY AMENDED AS FOLLOWS: SUBDIVISION (a)(1) 1. Add the position title of "Management Assistant." SECTION 3.12.010 (b) IS HEREBY AMENDED AS FOLLOWS: 1. Add the position of "Director of Recreation and Community Services." SECTION 2. SEVERABILITY In the event any section or portion of this ordinance shall b~ determined invalid or unconstitutional, such section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. SECTION 3. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councihnembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days fi'om and after its adoption. Introduced at a regulm' meeting of the City Council of the City of South San Francisco, held the __ day of ,2004. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the __ day of ,2004 by the following vote: AYES' NOES: ABSTAIN: ABSENT: ATTEST: City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this __ day of ,2004. Mayor AGENDA ITE I I #4 DATE: TO: FROM: SUBJECT: June 9, 2004 Honorable Mayor and City Council Jennifer A. Bower, Director of Human Resources Adopt An Employer Pick-up Resolution For Pre-Tax Payroll Deduction Plan for PERS Service Credit Purchases RECOMMENDATION Adopt an Employer Pick-up Resolution allowing employees to use a pre-tax payroll deduction plan to purchases service credit through the Public Employees Retirement System. BACKGROUND/DISCUSSION The Board of Administration of the California Public Employees' Retirement System (PERS) allows for the use of a pre-tax payroll deduction plan for employees when purchasing PERS service credit. This plan meets the Internal Revenue Code (IRC) section 414(h)(2) and the California State Government Code. By approving this, the City provides a tax benefit to employees who purchase service credit. This pre-tax payroll deduction plan would be available to all employees in the PERS coverage member groups - essentially all City employees who are members of PERS. The City will implement the provisions of IRC section 414(h)(2) by making employee contributions for service credit purchases pursuant to the California State Government Code on behalf of its employees who are members of PERS and who have made a binding irrevocable election to participate in the pre-tax payroll deduction plan. Employee contributions are those contributions reported to PERS that are deducted from employees' salary and are credited to individual employee accounts for service credit purchases, thereby resulting in tax deferral of employee contributions. There are no costs to providing this for employees, other than initial limited administrative costs in setting up the payroll system to provide for this. ~7D Jennifer A. Bower irector of Human Resources Approved: City Manager Attachment: Resolution RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE EMPLOYER PICKUP PRE- TAX PAYROLL DEDI~CTION PLAN FOR SERVICE CREDIT PI !RCIqASES (C()NTRIB[ ITI()N C()DE 14.) WHEREAS, the Board of Administration of the California Public Employees' Retirement System (CalPERS) at the April 1996 meeting approved a pre-tax payroll deduction plan for service credit purchases under Internal Revenue Code (IRC) section 414(h)(2); and WHEREAS, the City of South San Francisco has the authority to implement the provisions of IRC section 414(h)(2) and has determined that even though implementation is not required by law, the tax benefit offered by this section should be provided to those employees who are members of CalPERS; and WHEREAS, the City of South San Francisco elects to participate in the pre-tax payroll deduction plan for all employees in the following CalPERS coverage group(s): Membership Coverage Groups: 70001 Miscellaneous/SS Exclusion 70002 Miscellaneous 74001 Fire/EMT 75001 Police I. That the City of South San Francisco will implement the provisions of IRC section 414(h)(2) by making employee contributions for service credit purchases pursuant to the California State Government Code on behalf of its employees who are members of CalPERS and who have made a binding irrevocable election to participate in the pre-tax payroll deduction plan. "Employee contributions" shall mean those contributions reported to CalPERS which m-e deducted from the salary of employees and are credited to individual employee accounts for service credit purchases, thereby resulting in tax deferral of employee contributions. II. That the contributions made by the City of South San Francisco to CalPERS, although designated as employee contributions, are being paid by the City of South San Francisco in lieu of contributions by the employees who are rnembers of CalPERS. III. That the employees shall not have the option of choosing to receive the contributed amounts directly instead of having them paid by the City of South San Francisco to CalPERS. IV. That the City of South San Francisco shall pay to CalPERS the contributions designated as employee contributions fi'om the same source of funds as used in paying salary, thereby resulting in tax deferral of employee contributions. V. That the effective date for commencement of the pre-tax payroll deduction plan cannot be any earlier than July 1, 1996, or the date the completed resolution is received and approved in CalPERS, whichever is later. VI. That the governing body of the City of South San Francisco shall participate in and adhere to requirements and restrictions of the pre-tax payroll deduction plan by reporting pre-tax payroll deductions when authorized by CalPERS for those employees of the above stated Coverage Group(s) who have elected to pm'ticipate in this plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the Employer Pickup Pre-Tax Payroll Deduction Plan for Service Credit Pm'chases (Contribution Code 14). I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the ~ day of ., 2004 by the following vote: A YES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk FOR CALPERS USE ONLY Pre-tax Payroll Deduction Plan Effective Date: Approved By: I Title: I MEMBER SERVICES DIVISION, Service Credit Section-Unit 830 · AGENDA ITEM #5 Treasurer's Re ort DATE: TO: FROM: SUBJECT: June 9, 2004 The Honorable Mayor and City Council Richard Battaglia, City Treasurer Annual Certification of City's Investment Policy RECOMMENDATION: It is recommended that the City Council approve a resolution to recertify the City's Investment Policy for fiscal year 2004-05, with changes described herein. BACKGROUND/DISCUSSION: The Council adopted the most recent investment policy recommended by the City Treasurer in January 2004. Since that time, one change to that policy has arisen, as follows: Prepared by: 1.Under the section COMPETITIVE PURCHASE AND SALE OF ALLOWED SECURITIES, PAGE 5, them is a sentence added. "In cases of investing in new Government securities, where par prices are the same with all brokers, the Treasurer shall use his/her discretion with whom to make the investment." 2. All new Government issues, at par, are the same price no matter what brokerage firm is used, therefore; it is redundant to get three (3) quotes. / ~i.' ch_ara B attaglia, .~ity Treasurer Attachments: Resolution Investment Policy -RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION CERTIFYING THE INVESTMENT POLICY FOR FISCAL YEAR 2004-05 WHEREAS, the City Treasurer desires approval of changes to the Investment Policy; and WHEREAS, annual certification of the Investment Policy provides prudent financial oversight. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the changes to the Investment Policy, attached hereto as Exhibit A. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso's\6-9-04investment.policy.res.doc ATTEST: City Clerk City of South San Francisco Investment Policy June 9, 2004 INTRODUCTION: The following statement is intended to provide guidelines for the "Prudent Person Standard" of investment of the City's temporary idle cash and to outline the policies for an effective cash management system. Investments shall be made with judgment and care which persons of prudence and intelligence exercise in the management of their own affairs considering safety of principal as well as probable income to be derived. The City's cash management system's goal is to accurately monitors and forecasts revenues and expenditures enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to obtain the highest yield possible as long as investments meet the criteria established for safety and liquidity. This investment policy applies all City funds except retirement, pension, or bond funds. The investment policies and practices of the Treasurer of the City of South San Francisco are based upon federal, state, and local laws as well as prudent money management. The primary objectives of these policies are, in priority order: To assure compliance with all federal, state, and local laws governing the investment of monies. 2. To maintain the principal of the City's investments. 3. To remain sufficiently liquid to meet all expenses. After safety and liquidity are assured, to generate the maximum amount of investment income within the parameters of this statement of investment policy. TREASURER'S INVESTMENT OB,IECTIVES: SAFETY OF PRINCIPAL is the foremost objective of the investment policy. The Treasurer shall seek to ensure that capital losses are avoided with each investment transaction. The objective is to mitigate credit risk (the loss due to failure of the security issuer or broker) and interest rate risk (the market value of the security in the portfolio will fall due to changes in general interest rates). LIQUIDITY is the second most important objective of the investment policy. It is important that a portion of the portfolio contain investments, which can be easily liquidated with minimal, or no risk to principal and/or interest. The longest maturity of any investment shall be five years. The portfolio shall be structured so that sufficient funds are readily available to meet all reasonably anticipated operating expenses. ~1- YIELD is the interest earned by the City Treasurer on monies invested. The City' s fund shall be designed to attain a market-average rate of return (defined as the average return on a three month U.S. treasury bill) through various economic cycles. Yield will be considered only after the basic requirements of safety, liquidity, and credit quality have been met. AUTHORIZED INVESTMENTS: The City is governed by the California Government Code, Section 53600 et. seq. Within the context of these limitations, the following investments are authorized: U.S. TREASURY SECURITIES for which the faith and credit of the U.S. are pledged for the payment of principal and interest. OBLIGATIONS ISSUED BY AGENCIES OF THE UNITED STATES GOVERNMENT, including the Government National Mortgage Association (GNMA), the Federal Farm Credit Bank System (FFC), the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), and the Tennessee Valley Authority (TVA). BANKER'S ACCEPTANCES are bills of exchange or time drafts drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System. There is a time limit (180 days) and a 20% limit of surplus money, which may be invested in bankers' acceptances by municipalities. No more than $5.0 million may be invested in any one institution. COMMERCIAL PAPER must be of prime quality of the highest rating (P1 by Moody's or A1 by Standard and Poors). Eligible paper is limited to corporations organized and operating within the U.S. and having total assets of at least $500,000,000. There are also limitations as to the percent (15%) of the portfolio, the time of investment (270 days), and the dollar amount invested in any one bank or corporation ($3.0 million). CERTIFICATES OF DEPOSIT are not really considered investments in the true sense of the word. They allow the City Treasurer to select the exact amount, the day of maturity, as well as the exact depository. (There are penalties for withdrawal of funds prior to the original maturity date.) Since time deposits are not liquid, no more than 20% shall be invested in this type of investment for longer than one year. Any investment over the $100,000 FDIC insurance shall be collateralized at 110% with United States Treasuries. No more than $5.0 million may be placed in any one institution. REPURCHASE AGREEMENTS (Repos) allow a purchase of securities by a local agency; by agreement, the seller will repurchase the securities on or before a specified date and for a specified amount. The maturity should not exceed ninety days. Repos should only be purchased when a purchase agreement is executed with a bank in which the underlying U.S. Treasuries pledged as security shall have a market value of at least 102% of the funds borrowed. -2- THE LOCAL AGENCY INVESTMENT FUND is a pooled fund managed by the state treasurer whose permitted investments are identified in the government code. L.A.I.F. provides for deposits up to a maximum of forty million dollars ($40,000,000). L.A.I.F. offers high liquidity as deposits and withdrawals can be wired to and from South San Francisco on the same day, provided the request is made before 10:00 A.M. No maximum limit for LAIF is set by this investment policy. THE SAN MATEO COUNTY INVESTMENT FUND established for the benefit of local agencies, is a pooled fund managed by the San Mateo County Treasurer. Various county monies due local agencies are deposited in the fund rather than forwarded to the local agencies in check form. MUTUAL FUNDS are shares of beneficial interest issued by diversified management companies, as defined by Section 23701 M of the Revenue and Taxation Code. To be eligible for investment, these funds must strive to maintain a net asset value of $1.00 per share at all times and: a) Attain the highest ranking in the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services; or b) Have an investment advisor registered with the Securities and Exchange Commission with not less than five years experience investing in the securities and obligations, and with assets under management in excess of five hundred million dollars; and c) Invest solely in those securities, and obligations authorized by Sections 53601 and 53635 of the California Government Code. Where the City's Investment Policy may be more restrictive than the State Code, the Policy authorizes investments in mutual funds that shall have minimal investment in securities otherwise restricted by the City's Policy. Minimal investment is defined as less than 5 percent of the mutual fund portfolio. Mutual fund investments shall not exceed 20% of the portfolio, with no more than 10% of the portfolio invested with any one institution. MEDIUM-TERM NOTES issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or its equivalent or better by a nationally recognized rating service (Standard and Poors or Moody' s). Purchases of medium-term notes may not exceed 10 percent of the agency' s surplus money nor to be invested for longer than five years. No more than $2.0 million may be invested in a single issuer corporation. DEPOSITORY SERVICES Monies must be deposited in state or national banks, state or federal savings and loan associations, or state or federal credit unions in the state of California. The monies may be in inactive deposits, active -3- deposits, or interest-bearing active deposits. The deposits in any institution cannot exceed the amount of the bank's or savings and loan's paid up capital and surplus. The bank, savings and loan, or federal credit union must secure the active and inactive deposits with eligible government securities having a market value of at least 110% of the total amount of the deposits. QUALIFIED DEALERS AND INSTITUTIONS Except for transactions with the State and County investment pools, the City shall transact investment business only with banks, savings and loans, and with investment securities dealers as defined in Government Code Section 53601.5: "The purchase by a local agency of any investment authorized pursuant to Section 53601 or 53601.1, not purchased directly from the issuer, shall be purchased either from an institution licensed by the state as a broker-dealer, as defined in Section 25004 of the Corporations Code, or from a member of a federally regulated securities exchange, from a national or state-chartered bank, from a federal or state association (as defined by Section 5102 of the Financial Code) or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank." The City Treasurer shall investigate institutions that wish to do business with the City in order to determine if they are adequately capitalized, make markets in securities appropriate to the City's needs. Specifically, in order to achieve these objectives: The Treasurer shall establish a list of qualified securities dealers, and shall obtain a certification submitted by all financial institutions with which the City has an investment relationship on an annual basis. The certification shall state that the institution has reviewed the City's investment management plan and that it will: Exercise due diligence in monitoring the activities of its officers and employees engaged in transactions with the City. Ensure that all of its officers and employees offering investments to the City are trained in the precautions appropriate to public sector investments. In order to be qualified for use by the City, a qualifying institution must have: a) At least three years experience operating with California municipalities. In addition, individual traders or agents representing a dealer must have a minimum of one year of experience operating with California municipalities; b) An inventory of trading securities of at least $10 million. SAFEKEEPING AND CUSTODY OF SECURITIES To protect against potential losses caused by the collapse of individual securities dealers, all securities owned by the City, except for investments with LAIF, the San Mateo County Investment Pool, -4- Repurchase Agreements, CD' s, mutual funds as authorized in this Policy, or Commercial Paper with maturities of ten days or less shall be kept in safekeeping by a trust department of a third party bank acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. These funds will be held in the City's name. All trades will be executed by delivery vs. payment (DVP). This ensures that securities are deposited to the third party safekeeper prior to release of the City' s funds to the broker, for a purchase, and ensures that cash is deposited with the sakekeeper prior to release of the City's security for a sale. The one exception is for the existing Wells Fargo investment account, which is held by the safekeeping department of Wells Fargo Bank. No additional dollars shall be invested in this account unless it is transferred to a third party safekeeping bank. COMPETITIVE PURCHASE AND SALE OF ALLOWED SECURITIES Except for purchases in LAIF, the County Pool, or with a Mutual Fund otherwise authorized in this policy, any purchase or sale of individual securities shall be made after soliciting at least three quotes from authorized brokers, either verbally or in writing. The Treasurer shall make the purchase or sale from the broker that offers the highest yield. In the case of a tie of two or more brokers, the Treasurer shall select by his/her choice. The Treasurer shall maintain documentation relating to investment quotes for six months. In cases of investing in new issues of Government securities, where par prices are the same with all brokers, the Treasurer shall use his/her discretion with whom to make the investment. COLLATERALIZATION Collateralization is required on two types of investments: certificates of deposit of over $100,000 (CD' s) and repurchase agreements (Repos). The collateralization level must be at least 102% for Repos and 1t0% for CD's. ETHICS AND CONFLICTS OF INTEREST There is a yearly mandated Form 700 issued by the state of California whereby all elected officials, including the City Treasurer, must disclose all personal assets such as stocks, bonds, properties, business entities, etc., in which said officials may be involved and which could create a conflict of interest with the proper execution of their offices or impair their ability to make impartial decisions. INTERNAL CONTROLS The Treasurer and the Finance Director are responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control of the structure shall be designed to provide reasonable assurance that these objectives are met. The Director of Finance shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The auditor shall meet with the City Treasurer and propose possible needed changes to the investment policy and/or comment on the diversification of the portfolio. -5- Management responsibility for the investment program is delegated to the elected City Treasurer who shall be responsible for all investment transactions. The Deputy City Treasurer, appointed by the City Treasurer, acts at the discretion and direction of the City Treasurer. The City shall establish an investment oversight committee. The committee shall consist of the City Treasurer, the City Manager, the Finance Director, and the Assistant Finance Director as his alternate, and an outside investment advisor with which the City does not do business. The purpose of the committee is to: · Review the portfolio on a quarterly basis to ensure compliance with the City's investment policy and the requirements of the State of California. Make recommendations to Council to change the investment policy where appropriate. Meet as needed to review the investment portfolio as a result of changes in the marketplace or the economic position of any company or agency that affects the City' s investments. City Treasurer and Finance Director shall monitor ratings on Medium Term Notes on a monthly basis. The City Treasurer will report on any recommendations and/or actions taken by the investment oversight committee in his/her quarterly reports to the City Council. REPORTING The Treasurer shall present to the City Council a quarterly report showing the types of investments, institutions of investment, dates of maturity, amounts of deposit, current market value for all securities, rates of interest, and such data as may be required by the City Council. The State of California will be supplied with yearly reports per the State Code. WIRE TRANSFER CONFIRMATIONS Due to the need to preserve segregation of duties and checks and balances, all non-recurring, outgoing wire transactions initiated by the City Treasurer or a Deputy Treasurer appointed by the City Treasurer shall be confirmed by the bank with a second person, either a Deputy Treasurer or within the Finance Department, prior to the completion of that wire transfer. Recurring/repetitive wire transactions, such as with LAIF, the County Investment Pool, or to meet regular debt service payments, may be exempted provided that a list of recurring wire transfers is established with the bank and that both the City Treasurer and the Finance Director approve the list. POLICY REVIEW This investment policy shall be reviewed annually to ensure its consistency with the overall objectives of safety of principal, liquidity, and yield. The policy should also be relevant to current law, financial and economic trends, and should meet the needs of the City of South San Francisco. -6- ,4 GEND,4 ITEM #6 DATE: June 9, 2004 TO: The Honorable Mayor and City Council FROM: John Gibbs, Director of Public Works SUBJECT: AUTHORIZATION TO FILE AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) FUNDING FOR GRAND AVENUE REHABILITATION PROJECT (SPRUCE AVENUE - CHESTNUT AVENUE) AND COMMITTING THE NECESSARY NON-FEDERAL MATCH FOR THE PROJECT AND STATING THE ASSURANCE OF THE CITY OF SOUTH SAN FRANCISCO TO COMPLETE THE PROJECT. RECOMMENDATION: It is recommended that the City Council adopt a resolution authorizing the Public Works Director to file an application for Federal Transportation Program funding for the Grand Avenue Rehabilitation Project (between Spruce Avenue - Chestnut Avenue) and committing the necessary non-federal match for the project, and stating the assurance of the City of South San Francisco to complete the project. BACKGROUND: Metropolitan Transportation Commission (MTC) is committed to maintaining the regionally important systems of state highways and local roads identified as the Metropolitan Transportation System (MTS). To assist jurisdictions with the local streets and road maintenance, MTC has set aside Surface Transportation Program (STP) funds for local streets and roads pavement rehabilitation and preventive maintenance projects. Under the second cycle STP/CMAQ/TE program, STP funding is made available for MTS pavement rehabilitation projects in fiscal years 2005-06 and 2006-07, Development of the Local Streets and Roads (LS&R) Shortfall Program must be consistent with Second Cycle Programming Policies. Acceptance of funds from the LS&R indicates the City' s acceptance of the federal regulations, state statutes and regional policies as they pertain to the funding of the project and of the policies set forth in the Second Cycle Program. Staff worked on similar applications in the past and is familiar with all the federal and state requirements. Staff Report To~ Re: Date: The Honorable Mayor and City Council Authorization to File an Application for Federal Surface Transportation Program (STP) June 9, 2004 Page: 2 of 2 Projects funded with STP funds require a non-federal local match. Based on California's share of the nations' federal lands, the local match for STP is 11.47% of the total project cost. The Federal Highway Administration (FHWA) will reimburse up to 88.53% of the total project cost. The City is responsible for obtaining the required non-federal match. There is no impact on funding in preparing the STP application. By:j~ Director: of Public Works Approved: Michael A. Wilson City Manager ATTACHMENT: Resolution RD/JG/ed RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM FUNDING FOR GtLM'qD AVENUE REHABILITATION PROJECT, COMMITTING THE NECESSARY NON-FEDERAL MATCH FOR THE PROJECT, AND STATING THE ASSURANCE OF THE CITY OF SOUTH SAN FRANCISCO TO COMPLETE THE PROJECT WHEREAS, the Transportation Equity Act for the 21st Century (TEA 21) (Public Law 105-178, June 9, 1998), and the TEA 21 Restoration Act (Public Law 105-206, July 22, 1998) continue the Surface Transportation Program (23 U.S.C. f 133 and the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. 1 149); and WHEREAS, the TEA-21 legislation will guide STP, CMAQ, and TE programming until a TEA-21 Reauthorization bill is authorized; and WHEREAS, pursuant to TEA-21, and the regulations promulgated thereunder, eligible project sponsors wishing to receive Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program grants for a project must submit an application first with the appropriate Metropolitan Transportation Planning Organization (MPO), for review and inclusion in the MPO's Transportation Improvement program (TIP); and WHEREAS, the Metropolitan Transportation Commission is the MPO for the San Francisco Bay Region; and WHEREAS, the City of South San Francisco is an eligible project sponsor for Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program Funds; and WHEREAS, the City of South San Francisco desires to submit an application to MTC for funds from the Surface Transportation Program Improvement Program in fiscal year 2005 - 2006 and 2006 - 2007 for the following project: GRAND AVENUE (Between Spruce Avenue and Chestnut Avenue) REHABILITATION PROJECT NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the Public Works Director of the City of South San Francisco or his or her designee, is authorized to execute and file an application for funding under the Surface Transportation Program of TEA-21 Reauthorization in the amount of $490,000.00 for the GRAND AVENUE (Between Spruce Avenue and Chestnut Avenue) REHABILITATION PROJECT; and BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco by adopting this resolution does hereby state that: 1. The City of South San Francisco will provide at least $56,350.00 in non-federal matching funds; and o The City of South San Francisco understands that the Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program funding for the project is fixed at the programmed amount, and that any cost increases must be funded by the City of South San Francisco from local matching funds, and that the City of South San Francisco does not expect cost increases to be funded with Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program funds; and o The GRAND AVENUE (Between Spruce Avenue and Chestnut Avenue) REHABILITATION PROJECT will be built as described in this resolution and, if approved, for the amount shown in the Metropolitan Transportation Commission (MTC) Transportation Improvement program (TIP) with obligation occurring within the time frame established below; and 4. The program funds are expected to be obligated by June 30th of the year the project is programmed for in the TIP. 5. That the City of South San Francisco is an eligible sponsor of projects in the Surface Transportation Program; and 6. That there is no legal impediment to the City of South San Francisco making applications for Local Streets and Roads Shortfall Program Funds; and ° That there is no pending or threatened litigation which might in any way adversely affect the proposed project, or the ability of the City of South San Francisco to deliver such project; and 8. That a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and 9. That the MTC is requested to support the application for the project described in the resolution and to program the project, if approved, in MTC's TIP. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,, 2004 by the following vote: AYES' NOES: ABSTAIN: ABSENT: ATTEST: S:\Current Reso's\6-9-04Federal.transporation.program. fund.res.doc City Clerk DATE: TO: FROM: SUBJECT: AGENDA ITEM # 7 Staff Report June 9, 2004 The Honorable Mayor and City Council John Gibbs, Director of Public Works AIRPORT BOULEVARD ARTERIAL OPERATIONS ANALYSIS PROJECT, PROJECT NO. 51-13231-0312, ENGINEERING FII.F. TR-02-5 RECOMMENDATION: It is recommended that the City Council adopt a resolution awarding the engineering contract for the Airport Boulevard Arterial Operations Analysis Project to Kovre Engineering Inc., in the amount of $29,505.00. BACKGROUND/DISCUSSION: Being part of the City-Wide Traffic Model Project for studying traffic congestion in the City, this project will prepare a traffic study to identify means of improving the operations of six key intersections on Airport Boulevard between San Mateo Avenue and Sister Cities Boulevard/Oyster Point Boulevard. Special attention will be paid to the Grand Avenue and Airport Boulevard intersection due to an increase in future traffic volumes after the relocation of the South San Francisco Caltrain Station. This project will develop a traffic model of the study intersections and evaluate the effects traffic has on these intersections. This project is funded by Gas Tax. B !~ - orks Approved by: Michael A. Wilson City Manager ATTACHM]ENTS: MC/JG/ed Resolution Location Maps Agreement RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AWARDING A CONTRACT TO KOVRE ENGINEERING INC. IN THE AMOUNT OF $29,505. FOR THE AIRPORT ARTERIAL OPERATIONS ~2~?ALYSIS PROJECT WHEREAS, staff recommends awarding a contract to Kovre Engineering Inc. in the amount of $29,505; and WHEREAS, this project is funded by Gas Tax. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby awards a contract to Kovm Engineering Inc., in the amount of $29,505. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: S:\Current Reso's\6-9-04airport.blvd.arterial.operations.pro.res.doc City Clerk · ~ '> .~. : .~ ~.~ ,~..~'~. .& ~...· ~'///////~ ... ' '; ' ~ ~ ~ "'~O " ' ~ ' ~' · ...... ' ~ N ~ "~,. ~ ~ ~, · ' ..... ' ......... :~' '~'"'::~ .... I ..... : .~ :" ~: ~ ' ~'. : ...................... ,, ~ "':::~ .... ,., ~'~"~ ~ ./ , .., , , ', Z " '"' :' ' : '~0~~ ~0, . V8 .... ,. ' ~, , : . .. ,., · : ~,. ., ~ ......... . ~, .:'. / , ~ ~ ~ ~ "~ . ~;, .,~ ~ - 2 ....... ~, ~ TR-02-05 ~on Blvd ~efial Operatio~ ~alysis { Cl~ OF SOUTH SAN F~NCISCO ..... ~ DATE: 04~28/2004 ~ DEPARTMENT OF PUBLIC WORKS ~ SHE~ CITY OF SOUTH SAN FRANCISCO STANDARD CONTRACTUAL SERVICES AGREEMENT TillS AGREEMENT is made at South San Francisco, California, as of June 9, 2004, by and between the CITY of South San Francisco, a municipal corporation ("CITY"), and Korve Engineering, Inc., ("CONSULTANT"), who agree as follows: A. SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to CITY the services described in Exhibit "A". CONSULTANT shall provide said services at the time, place and in the manner specified in Exhibit "A". B. PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the time and in the manner set forth in Exhibit "B". The payments specified in Exhibit "B" shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement. CONSULTANT shall submit all billings for said services to CiTY according to the usual and customary procedures and practices of the CITY. C. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit "C", CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. CITY shall furnish to CONSULTANT only the services, facilities and equipment listed in Exhibit "C" according to the terms and conditions set forth in Exhibit "C". Unless otherwise provided, all services and material to be furnished by the CITY will be without cost to the CONSULTANT. D. GENERAL PROVISIONS. The general provisions set forth in Exhibit "D" are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the general provisions. E. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein. F. CONTRACT ADMINISTRATION. This Agreement shall be administered by City Engineer ("City Engineer"). All correspondence shall be directed to or through the City Engineer or his or her designee. G. NOTICES. Any written notice to Consultant shall be sent to: Korve Engineering, Inc. 155 Grand Avenue, Suite 400 Oakland, CA 94612 Any written notice to City shall be sent to: City of South San Francisco - Engineering Division 315 Maple Avenue P.O. Box 711 South San Francisco, CA 94083 Executed as of the day first above stated: Consultant: City of South San Francisco, a municipal corporation By: By: City Manager Attest: City Clerk Approved as to form: :op CONSULT.AGR Exhibit "A": Scope of Services Exhibit "B": Payment Schedule Exhibit "C": City Services Exhibit "D": General Provisions City Attorney EXHIBIT "A" SCOPE OF SERVICES (See attached letter dated February 6, 2004) Exhibit "A" Page 1 of 1 February 6, 2004 Mr. Dennis Chuck, P.E. Senior Civil Engineer City of South San Francisco 315 Maple Avenue South San Francisco, CA 94080 SUBJECT: AIRPORT BOULEVARD ARTERIAL OPERATIONS ANALYSIS Dear Dennis: Korve Engineering, Inc. (KORVE) is pleased to submit this revised scope of work and budget to prepare a traffic study to identify means of improving the operations of key intersections on Airport Boulevard between San Mateo Avenue and Sister Cities Boulevard / Oyster Point Boulevard with special emphasis on the Grand Avenue intersection. As part of KORVE's analysis associated with the relocation of the South San Francisco Caltrain station the Grand Avenue / Airport Boulevard intersection was observed to face significant operational difficulties. In particular, our observations and analysis showed long queues and delays now and with forecasted future traffic volumes. SCOPE OF WORK Task 1: Project Initiation As soon as KORVE is given a notice to proceed with the study, we will initiate a meeting with City staff to discuss the project in detail and refine the scope of work. As part of this process we will require timing data for all traffic signals controlled by the City and information on any proposed or anticipated projects that may alter the behavior of traffic on Airport Boulevard. Both existing traffic data and outstanding data needs for study intersections would be identified at this time. Task 2: Data Collection Based on the data needs identified during the project initiation phase KORVE would collect the necessary data to conduct an arterial progression analysis for Airport Boulevard. This would include AM and PM peak hour intersection turning movement volumes at the following six study intersections: Airport Boulevard / San Mateo Avenue; Airport Boulevard f Baden Avenue; Airport Boulevard Grand Avenue; Airport Boulevard Miller Avenue; Airport Boulevard Linden Avenue; and Airport Boulevard / Sister Cities Boulevard / Oyster Point Boulevard. Mr. Dennis Chuck February 6, 2004 Page 2 Since trucks play a major role in operations of the key intersections on Airport Boulevard, separate counts of truck volumes will be performed simultaneously with the overall vehicular turning movement counts. Additionally, we will make field measurements of relevant geometric data such as length of turn lanes and intersection spacing. Observations of queue lengths and travel times will be recorded for purposes of calibrating the model. Task 3: Development of Arterial Analysis Model Using the data collected in Task 2, we will expand the network analysis and simulation model that was developed for the South San Francisco Station study to include the study intersections on Airport Boulevard. The existing model includes the Airport Boulevard / Grand Avenue intersection and four intersections east of the freeway. The model was created using the Synchro software which allows for arterial progression and queuing analysis as well as intersection level of service analysis. Both existing (year 2003) and year 2010 scenarios will be modeled. The model results for the existing scenario will be compared to field observations to validate and possibly adjust the model. The analysis of the study intersections will use the methodology and criteria of the Transportation Research Board's 2000 Highway Capacity. Unless otherwise requested by City staff, default values will be used for items such as saturation flow rates, approach types, truck percentages, and lane utilization factors. The resulting level of service and average vehicular delay for AM and PM peak hour conditions at each study intersection will be presented in a tabular format. In addition to the typical numeric measures of effectiveness (delay, LOS, etc.), Synchro will be used to generate animations of simulated traffic operation for presentation purposes. Task 4: Evaluate Alternative Improvements Based on the results of the Arterial analysis we will identify and evaluate potential measures for improving the operational performance of Airport Boulevard. These may range from signal timing and interconnect modifications to the addition of turn lanes or reconfiguration of intersections. Each alternative will be evaluated using the Synchro model to determine its overall effectiveness for existing and future scenarios. Animated simulations of each alternative will be prepared for presentation to City staff. The feasibility of a traffic circle or roundabout at the Airport Boulevard / Grand Avenue intersection will be evaluated in addition to the alternatives that incorporate traditional signal controlled intersection operations at this location. In addition to the effects on traffic operations this will address geometric constraints imposed by existing buildings and structures adjacent to the intersection. Task 5: Draft Report KORVE will produce a draft report summarizing the data and analysis results. The relative benefit of the alternative improvements will be documented and recommendations will be made with regards to preferred alternatives. The draft report will be submitted to the City for Mr. Dennis Chuck February 6, 2004 Page 3 review. KORVE will also meet with City staff to present the analysis simulation and discuss the alternatives. Task 6: Final Report Based on discussions at the presentation of alternatives and comments received on the draft report, KORVE will make the necessary revisions and prepare and submit a final report summarizing the analysis and recommendations. Submission of the final report would include a meeting with City staff to present the alternative simulations Task 7: Meetings Four meetings are included as part of this scope of work and budget. The first would be the project initiation meeting with City staff to discuss the study and its assumptions. The second meeting would be held upon submitting the draft report and would be used to present the simulation of the alternatives. The third meeting will be held with City staff after submission of the final report and would include review of the final alternative simulations. KORVE would be available for a fourth meeting to present the simulation results at one City council or public meeting as needed. Task 8: Additional Services Any tasks not specifically delineated in the Scope of Services presented above -- for example additional data collection, additional meetings, public hearings, engineering design, parking studies, or additional analysis -- shall be considered additional services and require a contract amendment. Any additional services requested by the client will be carried out by KORVE upon receipt of a written request or signed contract amendment. PROPOSED BUDGET We have identified the total cost of the above scope of work as approximately $29,505. This includes $3,000 in direct costs and $26,505 in labor. A spreadsheet is attached illustrating our proposed labor and cost breakdown for each task. If the study area is expanded or existing data is available, this budget would be adjusted accordingly. Please do not hesitate to call if you have any questions (510-622-6644). Sincerely, KORVE ENGINEERING, INC. Farid Javandel, PE Senior Traffic Engineer EXHIBIT "B" PAYMENT SCHEDULE CITY shall pay CONSULTANT an amount not to exceed the total sum of Twenty nine thousand five hundred and five dollars ($29,505) for services to be performed and reimbursable costs incurred pursuant to this Agreement. CONSULTANT shall submit invoices, not more often than once a month during the term of this Agreement. Invoices shall comply with CITY requirements for same. CITY shall make monthly payments, based on such invoices, for services satisfactorily performed. The total sum stated above shall be the total which CITY shall pay for the services to be rendered by CONSULTANT pursuant to this Agreement. CITY shall not pay any additional sum for any expense or cost whatsoever incurred by CONSULTANT in rendering services pursuant to this Agreement. CITY shall make no payment for any extra, further or additional service pursuant to this Agreement unless such extra service and the price therefor is agreed to in writing executed by the CITY Manager or other designated official of CITY authorized to obligate CITY thereto prior to the time such extra service is rendered. The services to be provided under this Agreement may be terminated without cause at any point in time in the sole and exclusive discretion of CITY. In this event, CITY shall compensate the CONSULTANT for all outstanding costs incurred for work satisfactorily completed as of the date of written notice thereof. costs incurred to date. CONSULTANT shall maintain adequate logs and timesheets in order to verify Exhibit "B" Page 1 of 1 EXHIBIT "C" CITY SERVICES Not applicable. Exhibit "C" Page 1 of 1 EXHIBIT "D" GENERAL PROVISIONS 1. INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of city. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered are pursuant to this Agreement. 2. LICENSES: PERMITS; ETC. CONSULTANT represents and warrants to CITY that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for CONSULTANT to practice its profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for CONSULTANT to practice its profession. In addition to the foregoing, CONSULTANT shall obtain and maintain during the term hereof a valid City of South San Francisco Business License. 3. TIME. CONSULTANT shall devote such time to the performance of services pursuant to this Ageement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. (a) The CITY will authorize the CONSULTANT in writing to proceed prior to the CONSULTANT starting work on any of the services listed in Exhibit "A". (b) The CITY will make its facilities accessible to CONSULTANT as required for CONSULTANT's performance of its services. The CITY will be responsible for all acts of CITY's personnel performed within the scope of their employment. (c) Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, Exhibit "D" Page 1 of 9 and pay for all advertisements for bids; permits, and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the CONSULTANT's services or project construction. (d) The CITY will examine the CONSULTANT's studies, reports, sketches, drawings, specifications, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, and other consultants as CITY deems appropriate; and render decisions required of CITY in a timely manner. 4. INSURANCE REQUIREMENTS. CONSULTANT shall procure and maintain for the duration of the contract "occurrence coverage" insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or subconsultants. The cost of such insurance shall be included in the CONSULTANT's bid. (a) Minimum Scope of Insurance. Coverage shall be at least as broad as: 1. Insurance Services Office form number GL0002 (Ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage ("occurrence" form CG 0001.) 2. Insurance Services Office form number CA0001 (Ed. 1/78) covering Automobile Liability, code 1 "any auto" and endorsement CA 0025. 3. Workers' Compensation insurance as required by the Labor Code of the State of California and Employers Liability Insurance. (b) Minimum Limits of Insurance. CONSULTANT shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily Exhibit "D" Page 2 of 9 (c) ¢) o injury, personal injury and property damage. If commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. Workers' Compensation and Employers Liability: Workers' compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials and employees; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages. a. The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT, premises owned, occupied or used by the CONSULTANT, or automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the Exhibit "D" Page 3 of 9 scope of the protection afforded to the CITY, its officers, officials, employees or volunteers. b. The CONSULTANT's insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONSULTANT's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers. d. The CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, officials, employees and volunteers for losses arising from work performed by the CONSULTANT for the CITY. Exhibit "D" Page 4 of 9 (e) (f) (g) o Professional Liability. CONSULTANT shall carry professional liability insurance in an amount of $2,000,000 to adequately protect the CONSULTANT against liability caused by negligent acts, errors or omissions on the part of the CONSULTANT in the course of performance of the services specified in this Agreement. 4. All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the CITY. Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of no less than A:VII. Verification of Coverage. CONSULTANT shall furnish CITY with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the CITY before work commences. The CITY reserves the right to require complete, certified copies of all required insurance policies, at any time. Subconsultants. CONSLrLTANT shall include all subconsultants as insureds under its policies or shall furnish separate certificates and endorsements for each subconsultant. All coverages for subconsultants shall be subject to all of the requirements stated herein. Exhibit "D" Page 5 of 9 (h) The Risk Manager of CITY may approve a variation in those insurance requirements upon a determination that the coverages, scope, limits and forms of such insurance are either not commercially available or that the CITY's interests are otherwise fully protected. 5. CONSULTANT NO AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONSULTANT shall have no authority, express or implied, pursuant to this Agreement to bind CITY to any obligation whatsoever. 6. ASSIGNMENT PROHIBITED. No party to this Agree~..ment may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 7. CONSULTANT TEAM. The CONSULTANT shall provide and maintain the professional team to perform the services and furnish the materials in connection with this Agreement whose names and capacities are set forth on Exhibit "E". In the event that any member of that team shall leave the employ of the CONSULTANT or be transferred to another office of the CONSULTANT, the CONSULTANT shall so advise the CITY and replace him or her with a new member who is competent to perform the required work and who shall be satisfactory to the CITY. Such other agents or employee consultants or subconsultants not listed on Exhibit "E" as may be required to perform any portion of this Agreement shall be competent and shall be suitably experienced in the function which they perform. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any such persons, CONSULTANT shall, immediately upon receiving notice from city of such desire of CITY, cause the removal of such person or persons. Exhibit "D" Page 6 of 9 8. STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices its profession. All instruments of service of whatsoever nature which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a substantial, first class and workmanlike manner and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. The CONSULTANT will m-perform any services not meeting this standard without additional compensation. 9. HOLD HARMI JESS AND RESPONSI]3KITY OF CONSULTANTS. CONSULTANT shall take all responsibility for the work, shall bear all losses and damages directly or indirectly resulting to him, to any subconsultant, to the CITY, to CITY officers and employees, or to parties designated by the CITY, on account of the performance or character of the work, unforeseen difficulties, accidents, occurrences or other causes predicated on active or passive negligence of the CONSULTANT or of any subconsultant. CONSULTANT shall indemnify, defend and hold harmless the CITY, its officers, officials, directors, employees and agents from and against any or all loss, liability, expense, claim, costs (including costs of defense), suits, and damages of every kind, nature and description directly or indirectly arising from the performance of the work. This paragraph shall not be construed to exempt the CITY, its employees and officers from its own fraud, willful injury or violation of law whether willful or negligent. For purposes of Section 2782 of the Civil Code the parties hereto recognize and agree that this agreement is not a construction contract. By execution of this agreement CONSULTANT acknowledges and agrees that it has read and understands the provisions hereof and that this paragraph is a material element of consideration. Exhibit "D" Page 7 of 9 Approval of the insurance contracts does not relieve the CONSULTANT or subconsultants from liability under this paragraph. 10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, CONSULTANT shall comply with all applicable rules and regulations to which CITY is bound by the terms of such fiscal assistance program. 11. DOCUMENTS. All original calculations, reports, data, maps, models, charts, studies, surveys, photographs, memoranda or other written documents or materials prepared by CONSULTANT pursuant to this Agreement shall become the property of CITY upon completion of the work to be performed hereunder or upon termination of the Agreement provided, however, that the CONSULTANT may provide the CITY with legible photostatic copies in lieu of the originals. Any plans and specifications shall bear the name of the CONSULTANT together with the CONSULTANT's certification number, if any. If the CONSULTANT's working papers or product includes computer generated statistical material, the CONSULTANT shall provide the material to the CITY in a mutually agreed upon computer machine-readable format and media. 12. COMPLIANCE WITH APPLICABLE LAWS. CONSULTANT shall comply with all laws applicable to the performance of the work hereunder, including, but not limited to, laws prohibiting discrimination based on race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status or sex. 13. USE OF RECYCI.F.D PRODUCTS. CONSULTANTS shall prepare and submit when applicable all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. Exhibit "D" Page 8 of 9 14. MEDIATION. Should any dispute arise out of this Agreement, which cannot be resolved by the parties, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached, neither party shall be deemed the prevailing party for purposes of the settlement, and each party shall bear its own legal costs. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. 15. FORCE MAJEURE. The CONSULTANT is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the CONSULTANT. Exhibit "D" Page 9 of 9 Staff Report A GEND.4 ITEM #9 DATE: TO: FROM: SUBJECT: June 9, 2004 Honorable Mayor and City Council Marty Van Duyn, Assistant City Manager PETITIONS TO ANNEX INTO PARKING DISTRICT 1 - BORBA PROPERTIES AND CITY OF SOUTH SAN FRANCISCO, 178-214 AIRPORT BOULEVARD RECOMMENDATION It is recommended that the City Council accept the recommendation of the Parking Place Commission and, by motion, grant the petitions for annexation. BACKGROUND/DISCUSSION Last December the City Council authorized the purchase of 0.5-acre parcel along the westerly side of Airport Boulevard, at the terminus of Baden Avenue (APN #012-338-060/070) with the intention of developing the site in the near term for a parking lot. The lot is being purchased with Parking District funds which requires that the property be annexed to the District. In addition, a petition has been submitted by the Borbas, owners of the adjacent parcels along Airport (APN #012-338- 010/020/030/040/050), to annex their properties into the District since there is to be a temporary public parking lot on the City site. Both of these sites are contiguous to the existing District boundaries. The necessary steps for expanding the Parking District are as follow: 1. Owner files a petition with the City Council. 2. Council accepts the petition and recommends an annexation fee (if any) to be paid by the property owner seeking inclusion. 3. City Council forwards petition and fee (if required) to Parking Place Commission for Commission's review and determination. 4. Parking Place Commission approves or denies the petition, and approves or denies City Council's recommendation regarding any annexation fee. 5. After approval by the Commission, the City Council may grant the petition. Staff Report Subject: Parking District Annexation Petitions Page 2 6. Property is then added to the District when the annexation fee, if any, is paid. The City Council accepted the petitions at its March 24, 2004 meeting, recommended no annexation fee be assessed and forwarded the matter to the Parking Place Commission for consideration. The Parking Place Commission approved the petitions at its May 11, 2004 meeting and now recommends that the City Council grant the petitions for annexation. CONCLUSION Staff recommends that the City Council accept the recommendation of the Parking Place Commission and grant the petitions. By: '"~i~ac4 A. W~i City Manager Attachments: Downtown Parking District Map w/potential expansion Petitions Letter from Elsie, William & Marisa Borba PETITION TO INCLUDE PROPERTY IN SOUTH SAN FRANCISCO PARKING DISTRICT NO. 1 The undersigned does/do hereby petition the City of South San Francisco to include the real property locatedat [7~- ~ /~O z~-~o~,---~f z~//'~<~ ,South San Francisco, State of California, in the Parking District Number 1 operated by the City of South San Francisco. WHEREAS, the City o£ South San Francisco operates Parking District Number 1 within the boundaries of the City; and WHEREAS, Owner(s) is/are the owner(s) of real property located at ' /~ '~f~/cf South San Francisco, State of California, identified on the · /o ! assessor's map of the County of San Mateo as parcel number / WHEREAS, the Owner(s) desire/desires to include the property in the Parking District Number 1; and WHEREAS, Owner(s) has/have authorized filing this Petition; and, WHEREAS, Streets and Highways Code section 35708 requires the owner(s) of real property to petition the local governing body to include the property in the parking district; NOW; THEREFORE BE IT RESOLVED, that Owner(s) hereby petitions the City of South San Francisco to include the property located at (' ~' - . ~. _...' in Parking District Number 1. Re~p,.ectfully submitted by: 'Owner(s) Dated: : . ..fOe Owner(s) Dated: Dated: Owner(s) " ~ y PETITION TO PN~T [',T~w ?ROPEZi~. SOUTH SAW FRANCISCO P.,~.~NOD~$'I'~C'~ rv~. ~ The undersigned does/do hereby petition the City of South San Francisco to include the prope~/iocaed at Nca,~'-~ ~o -~ ¢-'~-o ~t~ ~' ~~' ~' C~ifo~ in ~e P~ District Nmbe~ 1 operated by the Ci~ of Sou~ S~ Fr~cisco, WHEREAS, the City of South San Francisco operates Parking Dtstrict Number l wittfin I the boundaries of the City; and WHEREAS, Owner(s)is/fac t~.e~.o._.w~r(s)of real prope,V located at ._~ o,. (o x-,,o~z.~_%,\~4 .~..,,.¢g.~, South San Francisco, State of California,. identified on the assessor's map of the County of San Marco as parj:el number o x:;~;l. '.- :5 ':D ~ - 0 ~" ~ WHEREAS, me Owner{s).desi?/d.esk._es to '_include the property in the Parking District Number 1; and WHEREAS, Owner(s) has/Mve authorized filing !hi, P~tion; and, wHEREAs, Streets fmct Highways Code section 35708 requires the ~owner(s) of real property to petition the local governing body to haclude the properVd in the parking district; NOW; TIqEKEF~-~BE IT RESOLVED, that Owner(s) hereby petitiom the City of South San Francisco to include the property located at '",°x in Parldag District Number 1. RespemfulIy submitted by: Owner(s) owner(s) Owne,(s . Dated: Dated: Dated: S-'/o-- o 9 ... ELSIE BORBA WILLIAM A. BORBA, JR MA1LISA BORBA 1400 PILARCITOS AVENUE HALF MOON BAY, CA 94019 650 726-1366 TO: SOUTH SAN FRANCISCO CITY COUNCIL 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA 94080 ATTENTION: MAYOR AND CiTY COUNCIL MEMBERS REGARDING: BORBA PROPERTIES ON AIRPORT BLVD REQUESTING INCLUSION INTO SOUTH SAN FRANCISCO PARKING DISTRICT Dear Council Members: We, the undersigned, as owners of the five pan:els known 196,200, 206,210, and 214 AirportBlvd, request these properties be included the Parking District #1 in the City of South San Francisco. The reason for this request is that we are in the process of leasing two buildings located at 200 and 206 Airport Blvd. to a new.tenant. According to current parking regulations it is our understanding that the above properties do not have the proper mount of parking spaces to conform to code. It is also our understanding that by being included in the Parking District our tenants will be allowed to purchase the additional necessary parking permits on a monthly basis. Your prompt attention to the matter would be greatly appreciated. ELSIE BORBA WILLIAM A. BORBA, JR~. RBA P~e~elno8 enueAv enue^v IL ~. n~ LU uepu!-I elde~ eonJd$ II AGENDA ITEM #10 Staff DATE: TO: FROM: SUBJECT: June 9, 2004 Honorable Mayor and City Council Jim Steele, Director of Finance MASTER FEE SCHEDULE REVISIONS FOR 2004-05 RECOMMENDATION: It is recommended that the City Council adopt a resolution modifying certain sections of the Master Fee Schedule for the 2004-05 fiscal year. BACKGROUND/DISCUSSION: Annually, staff reviews existing fees and charges as part of the budget development process. The following modifications to the Master Fee Schedule are recommended to cover increased or previously unidentified areas of costs to the City, and to eliminate discontinued fees. Fire Department Please see Exhibit A for a complete list. Several new fees are proposed. Exhibits B, C, D and E document the calculations supporting the new fees for the Critical Care Transport Base Rate, Ambulance Dispatch Fee, and 12 Lead EKG Interpretation Fee, and the change in reimbursement rate for Disposable Supplies. Police Under Miscellaneous Fees "Towed Vehicle Release, Negligent Operator" - set at $50.00 in 1995, to be increased to $75.00. "Clearance Letter" -- $10.00, a new fee. The INS and potential employers require applicants to obtain clearance letters from police departments in cities of current and prior residence. These letters state that a record check has been conducted and the SSFPD has no arrest record for the applicant. "Live Scan Fingerprinting" -- $18.00 plus applicable agency charges, a new fee. New fingerprinting equipment will allow electronic transmission of fingerprints to the Department of Justice and FBI. The Department of Justice allows an $18.00 fee to be charged for operator costs, in addition to agency fees (which are already collected and paid). Staff Report Subject: Fee Schedule Changes June 9, 2004 Page 2 of 3 Library (Changes approved by the Library Board of Trustees, April 27, 2004. The Board recommended that the City Council consider reducing the DVD fee in the future if the budget situation improves.) Under Materials Fee "DVDs - feature films, television series (fictional), literary productions" - new fee, $1.00 per item collected at checkout. Under Damaged Materials "Missing tape, audio books" is revised as "Missing tape, CD from audio book vendors that offer replacement" - clarification only, same cost. Under Supplies Char~es set by the Friends of the Library "Pencils" - increased from $.35 to $.50. "Pens" - increased from $.50 to $1.00. Under Lost, Replacement Charges "Books, AV, equipment, etc." - change "Rare/OP Books -" to "Rare/Out-of-print materials -" Clarification only, no change in cost. Change wording from "Refunds for lost and paid SSF materials will be made within 6 months of payment, and only for items not more than 1 year overdue. Refund requests must be accompanied by a payment receipt." to "Refunds for lost and paid Library materials will be made within 90 days of payment, and only for items not more than 1 year overdue. Refunds will be made for items paid for at a South San Francisco Public Library. An SSFpayment receipt must accompany refund requests. The processing fee is non-refundable." Under Miscellaneous Charges Change "Computer Printouts" to "Black & White Computer Printouts" at the same cost of $. 15 per sheet. Add "Color Computer Printouts" at $.50 per sheet. Add "Address Labels Sheet (Avery 5960) at $.50 each. Add "White Cardstock 81/2" x 1" at $.25 each. Staff Report Subject: Fee Schedule Changes June 9, 2004 Page 3 of 3 Revise reserve fees as follows: "Out of County Reserves" -- $5.00 per item collected at the time the reserve is placed. "Reserves" -- $.75 per item/barcode collected at the time of pickup. Change "Use of PC for word-processing or spreadsheet programs" to "Use of PC "multipurpose" word- processing, spreadsheet, etc. stations", and raise the fee from $2.00 to $5.00 for each two hours or portion thereof. Add "Staff Research - History Room, including site surveys" -- $40.00 per hour or portion thereof. Public Works (Maintenance Services) Under Other Services "Donate-A-Tree"- increased from $85.00 to $125.00, to cover cost of operations. "Community Garden Plot" - increased from $70.00 to $75.00, to cover cost of operations. By: JiTM Steele Director of Finance Attachment: Resolution Exhibits A, B, C, D and E Approved: City Manager RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING SPECIFIED FEES AND APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE TO INCORPORATE THOSE FEES WHEREAS, staff recommends modification to the Master Fee Schedule for 2004-05 fiscal year as set forth in the staff report and Exhibit "A"; and WHEREAS, the fees reflect the reasonable costs of providing the subject services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the Master Fee Schedule as modified to include those fee amendments specified in the staff report and attached exhibits hereto. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the ~ day of ,2004 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: &\Current Reso's',5-26-04Master. fee.schedule.res.doc City Clerk Exhibit A - Chanqes to Fire Department Fees for 2004-05 Fire Department EMS Division Paramedic Fire Service Transportation The fee increases listed below have increased due to the increased operating expenses associated with the provision of this service. SSFFD Fire Service Transportation fees remain 10% below that charged by the San Mateo County Advanced Life Support Provider (AMR) for 911 emergency ambulance services. Critical Care Transfer Base Rate Base rate for inter-facility transport of critically ill or injured patients from one hospital (usually Kaiser SSF) to another when no County ambulance is available to provide the service Ambulance Dispatch Charge to recover costs for the purchase, maintenance and replacement of emergency radios and equipment used to dispatch fire engines and ambulances to emergency medical calls (Medicare allowable charge) Disposable Supplies Charge to recover costs associated with the purchase, shipping and control of inventories in the fire stations and ambulances Oxygen Charge to recover costs associated with the administration of medical oxygen (Medicare allowable charge) ALS Resident Mileage Rate charged to transport the sick or injured who require advanced life support care enroute to the hospital NEW $1,200.00 base rate. NEW $50.00 per call per patient when transported by ambulance was actual 150% of actual costs cost was $75.00 $87.83 per use was $15.75 $18.29 for each mile of each transport. BLS Resident Mileage Rate charged to transport the sick or injured who only require basic life support care enroute to the hospital was $13.50 $13.90 for each mile of each transport. -1- Advance Cardiac Life Support (ACLS) Basic Life Support-Health Care Provider (BLS-HCP) 12 Lead EKG class NEW Geriatric Education for Emergency NEW Medical Services Infrequent paramedic skills NEW Other EMS continuing education NEW classes Student materials, supplies, etc. required to participate Certification fees required by certifying authority was $150.00 was $30.00 NEW NEW $190.00 per person $50.00 per person $200.00 per person $190.00 per person $80.00 per person $6-10.00 per hour per person depending on the class, cost of instruction, etc. Actual cost plus 24% to cover cost, CA sales tax and shipping $5.00 plus actual cost Fire Training Division The following fees are for classes the Fire Department plans to offer to pre-fire service, fire service personnel and employees of local businesses. The Fire Department has received numerous requests to provide such classes. Emergency Response Team class NEW Permit Req'd Confined Space class NEW Hazardous Materials Responder class NEW Technical Rescue class NEW Vehicle Extrication class NEW -Other Fire Training continuing NEW education classes Student materials, supplies, etc. NEW required to participate Certification fees required by NEW certifying authority $10.00 per hour per person $10.00 per hour per person $10.00 per hour per person $10.00 per hour per person $10.00 per hour per person $6-10.00 per hour per person depending on the class, cost of instruction, etc. Actual cost plus 24% to cover cost, CA sales tax and shipping $5.00 plus actual cost Renewable Permits The following renewable permits are listed in the current 2001 SSF Fire Code that was recently adopted. Their listing in the Master Fee Schedule allows the Fire Department to charge for their issuance when required by the Fire Code. Aerosol products NEW Automobile wrecking yard NEW Candies and open flames in NEW assembly areas Combustible fiber storage NEW Dust producing operations NEW Institutions and day Care NEW Large family day care NEW Magnesium working NEW Organic coatings NEW Pyrotechnical special effects NEW material Residential care and residential NEW care for the elderly Tire storage NEW Wood products NEW $125.00 $125.00 $125.00foreach assembly $125.00 $125.00 $125.00foreachlocation/building $125.00 ~reachlocation/buitding $125.00 $125.00 $125.00 $125.00 for each location/building $125.00 $125.00 Special Activity Permits The following special activity permits are listed in the current 2001 SSF Fire Code that was recently adopted. Their listing in the Master Fee Schedule allows the Fire Department to charge for their issuance when required by the Fire Code. Christmas tree lots NEW Fire hydrants and water-control NEW valves Fireworks NEW Open burning NEW · Parade floats NEW $125.00 $125.00 for each hydrant and water-control valve $125.00 for each event $125.00 for each event $125.00 -5- Exhibit B CRITICAL CARE TRANSFER BASE RATE CALCULATION WORKSHEET FY 04-05 The critical care transfer base rate is fee is intended to recover the increased costs associated with inter-facility transfer of a critically ill or injured person from a receiving hospital to a regional treatment facility. These transfers are rare (less than 10 per year) and most commonly occur between Kaiser South San Francisco and regional treatment centers (Seton Medical Center, San Francisco General Hospital, etc.). These regional treatment centers are the only hospitals approved to provide certain types of specialized care (coronary artery bypass surgery, advanced trauma life support, etc.) This service is usually provided by the San Mateo County pre- hospital ambulance provider (American Medical Response). When they have no ambulances available to provide this service, SSFFD is asked to provide the service on a compassionate basis. In addition to the base rate other costs would also apply (mileage, oxygen use, etc.). Given: The following calculations were developed to identify the direct cost of SSF Fire Department ambulances providing this service. The direct costs describe the salaries and benefits coupled with the materials and services expenses associated with the critical care transfer. The indirect costs describe the capital outlay for the purchase of specialized diagnostic and treatment equipment. Indirect costs also describe the debt service for the purchase and furore replacement of the ambulance. Direct-cost to provide associated with a critical care transfer · Salaries and benefits of two (2) paramedic/FF's $1,008 · Materials and services (medical supplies, etc.) $155 $1,163 Indirect-cost · Capital outlay and debt service/other Cost per call to dispatch an ambulance $36 FY 04-05 EMS Division ambulance operations budget divided by the number of ambulance transports in CY 2003 $2,390,694 / 1993 transports = $1,200 cost per call to provide an ambulance for a critical care transfer in FY 04-05 Proposed critical care transfer base rate · $1,200 SSF Fire Department · $1108.15 AMR current CCT base rate Page 1 of 1 Exhibit C (continued) Cost per call to dispatch an Ambulance · Annual recurring costs divided by the total number of ambulance transports for 2003 $98,264 / 1993 transports = $49.30 cost per call to dispatch an ambulance in FY 04-05 Proposed ambulance dispatch fee · $50.00 per ambulance transport Page 2 of 2 Exhibit E 12 LEAD EKG INTERPRETATION FEE CALCULATION WORKSHEET FY 04-05 The 12 lead EKG interpretation fee is intended to recover costs associated with equipment purchase, maintenance and replacement. This fee also represents efforts to recover costs for paramedic/FF training and continuing education Given: The following calculations were developed to identify the direct cost of performing 12 lead EKG interpretation in the pre-hospital setting The indirect costs describe costs for the maintenance and replacement of required equipment and training. Direct-one time costs · Two (2), 12 lead capable monitor/defibrillators Indirect-annual reoccurring cost · Direct-one time cost for two (2), 12 lead monitor/ defibrillators amortized over a five year period · Maintenance contract · FY 04-05 training costs 16 hours training per year X P/FF hourly rate ~ D Step with benefits X 30 P/FF + EMS Coordinator. $50,000 $10,000 $3,844 $19,840 $33,684 Total cost associated with the with the provision of 12 lead EKG in the pre-hospital setting · FY 04-05 Actual costs for 12 lead EKG interpretation based on a maximum of 140 incidents where the service may be applied is $241 Proposed 12 lead EKG interpretation fee · $100 SSF Fire Department · $100 currently charged by AMR for same service $33,684 Page 1 of 1