HomeMy WebLinkAboutMinutes 2017-10-11 @6:00MINUTES
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SPECIAL MEETING
H y
° CITY COUNCIL
cALIF0 OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, OCTOBER 11, 2017
6:00 p.m.
CALL TO ORDER TIME: 6:04 p.m.
ROLL CALL PRESENT: Councilmembers Addiego, Garbarino,
Matsumoto, Vice Mayor Normandy and Mayor
Gupta.
ABSENT: None.
AGENDA REVIEW
None.
PUBLIC COMMENTS
None.
ADMINISTRATIVE BUSINESS
1. Report regarding a resolution approving a consultant services agreement for construction management
and inspection services for the Water Quality Control Plant Wet Weather and Digester Improvements
Project with Kennedy /Jenks Consultants of San Francisco, California in the amount not to exceed
$3,776,250, authorizing the City Manager to execute the agreement, and authorizing a total construction
management budget of $4,153,875. (Sam Bautista, Principal Engineer)
1 a. Resolution No. 120 -2017 approving a consultant services agreement for construction management
and inspection services for the Water Quality Control Plant Wet Weather and Digester Improvements
Project with Kennedy /Jenks Consultants of San Francisco, California in the amount not to exceed
$3,776,250, authorizing the City Manager to execute the agreement, and authorizing a total construction
management budget of $4,153,875.
Principal Engineer Bautista presented the staff report recommending that Council adopt a resolution
approving a consultant services agreement for construction management and inspection services for the
Water Quality Control Plant Wet Weather and Digester Improvements Project with Kennedy /Jenks
Consultants of San Francisco in the amount not to exceed $3,776,250 and authorizing the City Manager
to execute the agreement, and authorizing a total construction management budget of $4,153,875.
Engineer Bautista explained the project includes two (2) elements, including wet weather improvements
and digester replacement and rehabilitation. This project increases the peak secondary treatment capacity
by 10 million gallons per day (MGD) to a total capacity of 40 MGD. The Wet Weather improvements
also include facility reliability improvements including construction of two (2) storm water pump
stations, and recoating and rehabilitation of aging equipment. The Digester replacement and rehabilitation
element replaces and /or rehabilitates aging infrastructure and improves WQCP reliability with the
demolition of two (2) of the five (5) existing digesters and replaces these with one (1) new digester. It
further rehabilitates one (1) digester. Along with the two (2) digesters, one (1) associated support
building, which houses heating and mixing equipment, will be demolished. In addition, this element
includes the addition of digested sludge thickening equipment, a polymer storage facility, a digester gas
conditioning system, and a sludge screening facility. The project is expected to take 42 months to
construct. Three (3) firms were interviewed and Kennedy /Jenks was selected. A 10% contingency has
been built into the cost.
In response to a question from Councilman Garbarino, Engineer Bautista confirmed that the project will
meet the expanded needs of the City given current development as well as the City of San Bruno's
demands on the plant.
Councilman Addiego recommended that given the recent increase in sewer rates, items concerning
improvements at the WQCP might best be placed on the Regular City Council Meeting Agenda where
they would be televised.
In response to a question by Councilwoman Matsumoto, Engineer Bautista identified the bid raters as
himself, Superintendent Schumacher, Steve Tarantino of EKI and Millbrae Plant Superintendent, Dan
Mount.
Councilwoman Matsumoto queried the lack of an Engineer's Estimate as well as the relevance of cost to
award of the contract.
Engineer Bautista advised that such an estimate is not part of the procedure related to consulting service
project bids. However, the standard is 8 -10% of construction cost. Regarding price, Engineer Bautista
advised the bids are sealed. Accordingly, per industry standard, cost is not known until the winning bid is
selected.
Mayor Gupta questioned whether the fact that Kennedy /Jenks was the original designer of the WQCP
back in 1952 posed a conflict of interest.
Engineer Bautista confirmed there was not a conflict of interest.
Motion — Councilman Garbarino /Second — Councilman Addiego: to approve Resolution No. 120 -2017.
SPECIAL CITY COUNCIL MEETING OCTOBER 11, 2017
MINUTES PAGE 2
Unanimously approved by roll call vote.
2. Report regarding a resolution authorizing the City Manager to execute Master Agreement Number 04-
5177F15 with the State of California Department of Transportation. (Richard Cho, Senior Civil
Engineer)
2a. Resolution No. 121 -2017 authorizing the City Manager to execute Master Agreement Number 04-
5177F15 with the State of California Department of Transportation.
Senior Civil Engineer Cho presented the staff report recommending that Council adopt a resolution
authorizing the City Manager to execute Master Agreement Number 04 -5177F 15 with the State of
California Department of Transportation. In July the Council approved the Program Supplement
Agreement for the Linden Avenue and Spruce Avenue Traffic Calming Improvement Project, which is
funded from Active Transportation Program grant funds. Caltrans notified the City that the Local
Agency -State Master Agreement had to be renewed. Accordingly, Staff recommended the approval of the
agreement so the City could be reimbursed for the design and construction costs of Federal or State
funded projects through the project specific Program Supplement Agreements.
Councilwoman Matsumoto requested that City Manager Futrell confirm whether the timing of this
request for approval was up against the deadline.
Motion — Councilman Addiego /Second — Councilwoman Normandy: Resolution No. 121 -2017.
Unanimously approved by roll call vote.
3. Report regarding resolution approving a consultant services agreement for design services for the
Linden Avenue and Spruce Avenue Traffic Calming Improvement Project (Project No. stl602) with
Mark Thomas & Company, Inc. of San Jose, California in the amount not to exceed $160,699 with a total
design budget of $175,000. (Richard Cho, Senior Civil Engineer)
3a. Resolution No. 122 -2017 approving a consultant services agreement for design services for the
Linden Avenue and Spruce Avenue Traffic Calming Improvement Project (Project No. stl602) with
Mark Thomas & Company, Inc. of San Jose, California in the amount not to exceed $160,699 with a total
design budget of $175,000.
Engineer Cho presented the staff report recommending that Council adopt a resolution approving a
consultant services agreement for design services for the Linden Avenue and Spruce Avenue Traffic
Calming Improvement Project. He advised that the project would include the installation of bulb -outs,
new ADA- compliant curb ramps, advanced stop bars, high - visibility ladder crosswalks, median
pedestrian refuge islands, advanced yield lines and signage of uncontrolled crossings on Linden Avenue
between California Avenue and Miller Avenue. The project would further include the installation of high -
visibility crosswalks with pedestrian- actuated beacons or all -way stop control, median refuge islands,
striped edgelines, staggered sidewalk bulbs, new ADA - accessible curb ramps at all crossings, and high -
visibility crosswalks on Spruce Avenue between Lux Avenue and Maple Avenue. An interview panel of
planning and engineering staff evaluated the bidders and selected Mark Thomas & Company as the best
qualified design firm for the project.
In response to a question from Councilwoman Matsumoto regarding total design budget, Engineer Cho
SPECIAL CITY COUNCIL MEETING OCTOBER 11, 2017
MINUTES PAGE 3
advised the budget was $175,000.
Principal Engineer Bautista advised a contingency of about 10% of construction costs had been built in.
Motion — Councilman Addiego /Second — Councilman Garbarino: to approve Resolution No. 122 -2017.
Unanimously approved by roll call vote.
CONSENT CALENDAR
4. Report regarding a resolution approving a services agreement with American Air Systems of San
Carlos, California, for the maintenance and service of heating, ventilation and air conditioning systems,
plant hot water boilers, and laboratory refrigeration units at the Water Quality Control Plant and remote
pumping stations for three years in an amount not to exceed $100,000 per year. (Brian Schumacker,
Water Quality Control Plant Superintendent)
4a. Resolution No. 123 -2017 approving a services agreement with American Air Systems of San Carlos,
California, for the maintenance and service of heating, ventilation and air conditioning systems, plant hot
water boilers, and laboratory refrigeration units at the Water Quality Control Plant and remote pumping
stations for three years in an amount not to exceed $100,000 per year.
5. Report regarding a resolution adopting the proposed list of projects to be funded by SB 1 - The Road
Repair and Accountability Act of 2017, in accordance with Streets and Highways Code Section 2034.
(Justin Lovell, Public Works Administrator)
5a. Resolution No. 124 -2017 adopting the proposed list of projects to be funded by Road Repair and
Accountability Act (SB 1) funds in accordance with Streets and Highways Code Section 2034.
6. Report regarding resolution approving a design consultant services agreement for the Oyster Point and
East Grand Corridor Improvement Project with TJKM of Pleasanton, California in the amount not to
exceed $338,170, and authorizing a total design budget of $422,713. (Sam Bautista, Principal Engineer)
6a. Resolution No. 125 -2017 approving a design consultant services agreement for the Oyster Point and
East Grand Corridor Improvement Project with TJKM of Pleasanton, California in the amount not to
exceed $338,170, and authorizing a total design budget of $422,713.
7. Report regarding a resolution authorizing the City Manager to approve a consulting service agreement
to DKS of Oakland, California for the Spruce Avenue Pedestrian Improvements Project (Project No.
stl 605) in an amount not to exceed $ 108,730 and authorizing a total design budget of $130,476. (Patrick
Caylao, Associate Engineer)
7a. Resolution No. 126 -2017 authorizing the City Manager to approve a consulting service agreement to
DKS of Oakland, California for the Spruce Avenue Pedestrian Improvements Project (Project No. stl 605)
in an amount not to exceed $ 108,730 and authorizing a total design budget of $130,476.
Item No. 5: Councilwoman Matsumoto queried whether there would be an annual submission for funds.
Engineer Cho advised the funds would be allocated to the City based on a list of proposed projects
SPECIAL CITY COUNCIL MEETING OCTOBER 11, 2017
MINUTES PAGE 4
submitted annually on October 1 st beginning in 2018.
Item No. 6: Councilwoman Matsumoto noted the disparity in pricing between the two (2) submissions.
Engineer Cho advised the lower bid did not include the full cost of the project. Further, the bid was not
sealed, so staff saw the price on the submittal even though the low bidder was not selected.
Councilman Garbarino questioned the timing of the project considering its potential impact on traffic
given the construction going on at Oyster Point.
Engineer Cho and City Manager Futrell advised that improvements in traffic control in the East Grand
Corridor would mitigate these impacts.
Motion — Councilman Garbarino /Second — Councilman Addiego: to approve the Consent Calendar.
Unanimously approved by roll call vote.
ADJOURNMENT
Being no further business, Mayor Gupta adjourned the meeting at 6:57 p.m.
Submitted:'
Kn a Martine 1, City Clerk
City of South San Francisco
SPECIAL CITY COUNCIL MEETING
MINUTES
Approved:
Pradeep Gupta, Mayor
City of South San Francisco
OCTOBER 11, 2017
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