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Home My WebLink About2017-11-08 e-packet@7:00Wednesday, November 8, 2017 7:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda November 8, 2017City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. PRADEEP GUPTA, Mayor LIZA NORMANDY, Vice Mayor KARYL MATSUMOTO, Councilwoman RICHARD A. GARBARINO, Councilman MARK ADDIEGO, Councilman FRANK RISSO, City Treasurer KRISTA MARTINELLI, City Clerk MIKE FUTRELL, City Manager JASON ROSENBERG, City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 12/7/2017 November 8, 2017City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Presentation of Beautification Awards. (Greg Mediati, Parks Manager)1. Presentation of Fire Prevention Month Poster Contest Winners. (Luis Da Silva, Fire Marshal) 2. Presentation on the City of South San Francisco’s pilot bike share program. (Justin Lovell, Public Works Administrator, Megan Colford, Limebike, and Brian No, Spin) 3. Presentation regarding Caltrain electrification and station project construction outreach. (Marian Lee, Assistant City Manager and Brent Tietjen, San Mateo County Transit District) 4. Presentation regarding online permitting implementation. (Phillip Perry, Chief Building Official) 5. PUBLIC COMMENTS COUNCIL COMMENTS/REQUESTS PUBLIC HEARING Report regarding an ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to prohibit the retail sale and outdoor cultivation of cannabis. (Rozalynne Thompson, Associate Planner) 6. Ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to prohibit the retail sale and outdoor cultivation of cannabis. 6a. Page 3 City of South San Francisco Printed on 12/7/2017 November 8, 2017City Council Regular Meeting Agenda Report regarding an interim ordinance of the City of South San Francisco adopted as an urgency measure making findings and extending for a period of one year a temporary moratorium on the issuance of use permits, building permits, licenses, or any other applicable entitlements for any commercial marijuana activity and for outdoor cultivation of marijuana on the grounds of a private residence within the City of South San Francisco, to the full extent authorized under State law. (Jason Rosenberg, City Attorney) 7. Interim ordinance of the City of South San Francisco adopted as an urgency measure making findings and extending for a period of one year a temporary moratorium on the issuance of use permits, building permits, licenses, or any other applicable entitlements for any commercial marijuana activity and for outdoor cultivation of marijuana on the grounds of a private residence within the City of South San Francisco, to the full extent authorized under State law. 7a. ADMINISTRATIVE BUSINESS Report regarding consideration of a Project Labor Agreement (Project Stability Agreement) specifically for the Measure W Community Civic Campus project. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) 8. Report regarding a presentation on the Measure W Community Civic Campus project quarterly update. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) 9. Report regarding a resolution authorizing the acceptance of $200,000 in grant funding from the Silicon Valley Community Foundation, Social Innovation Fund and County of San Mateo Measure A Sales Tax funds for the third year of the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department’s Fiscal Year 2017-18 Operating Budget pursuant to budget amendment #18.013. (Sharon Ranals, Director of Parks and Recreation) 10. Resolution authorizing the acceptance of $200,000 in grant funding from the Silicon Valley Community Foundation, Social Innovation Fund and County of San Mateo Measure A Sales Tax funds for the third year of the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department’s Fiscal Year 2017-18 Operating Budget pursuant to budget amendment #18.013. 10a. Report regarding a resolution accepting the dedication of approximately 600 square feet of Kaiser Foundation Health Plan, Inc. owned property, located at 1200 El Camino Real (APN 010-292-210), to the City of South San Francisco for a public purpose. (Mike Lappen, Economic Development Coordinator) 11. Page 4 City of South San Francisco Printed on 12/7/2017 November 8, 2017City Council Regular Meeting Agenda Resolution accepting the dedication of approximately 600 square feet of Kaiser Foundation Health Plan, Inc. owned property, located at 1200 El Camino Real (APN 010-292-210), to the City of South San Francisco for a public purpose. 11a. Report regarding resolution accepting the year-end financial results and amending the budget for Fiscal Year 2016-17. (Richard Lee, Director of Finance) 12. Resolution accepting the year-end financial results and amending the budget for Fiscal Year 2016-17. 12a. Report regarding a resolution authorizing the City Manager to execute a first amendment to the existing consulting agreement with CSG Consultants, Inc. of Foster City, California in an amount of $25,776 for a total not to exceed amount of $152,332 for the design and construction engineering services on the Junipero Serra and King Drive Intersection Improvements Project (CIP Project No. tr1501). (Sam Bautista, Principal Engineer and Kathleen Phalen, Consultant) 13. Resolution authorizing the City Manager to execute a first amendment to the existing consulting services agreement with CSG Consultants, Inc. of Foster City, California in an amount of $25,776 for a total not to exceed amount of $152,332 for the design and construction engineering services on the Junipero Serra and King Drive Intersection Improvements Project (CIP Project No. tr1501). 13a. CONSENT CALENDAR Motion to approve the Minutes from the meetings of March 6, 2017, October 11, 2017, October 13, 2017, October 25, 2017 and October 31, 2017. 14. Motion confirming payment registers for November 8, 2017. (Richard Lee, Director of Finance) 15. Report regarding a resolution authorizing the examination of sales or transactions and use tax records by MuniServices, LLC, and authorizing the City Manager to execute a contract amendment with MuniServices, LLC. (Richard Lee, Director of Finance) 16. Resolution authorizing the examination of sales or transactions and use tax records by MuniServices, LLC, and authorizing the City Manager to execute a contract amendment with MuniServices, LLC. 16a. Report regarding an ordinance adopting the third amendment to the Development Agreement between Alexandria Real Estate Equities-San Francisco No. 12, LLC, Alexandria Real Estate Equities-San Francisco No. 44, LLC, Alexandria Real Estate Equities-San Francisco No. 46, LLC, and the City of South San Francisco for the office/research & development campus at 249-279 East Grand Avenue. (Ryan Wassum, Associate Planner) 17. Page 5 City of South San Francisco Printed on 12/7/2017 November 8, 2017City Council Regular Meeting Agenda Ordinance adopting a third amendment to the Development Agreement between Alexandria Real Estate Equities-San Francisco No. 12, LLC, Alexandria Real Estate Equities-San Francisco No.44, LLC, and Alexandria Real Estate Equities-San Francisco No.46, LLC, and the City of South San Francisco for the office/research & development campus at 249-279 East Grand Avenue. 17a. Report regarding an ordinance amending the South San Francisco zoning ordinance, related to accessory dwelling units Citywide, in accordance with South San Francisco Municipal Code Chapter 20.550 ("Amendments to Zoning Ordinance and Map"). (Rozalynne Thompson, Associate Planner) 18. Ordinance amending the South San Francisco zoning ordinance, related to accessory dwelling units Citywide, in accordance with South San Francisco Municipal Code Chapter 20.550 ("Amendments to Zoning Ordinance and Map"). 18a. Report regarding an ordinance approving an amendment to the contract between the Board of Administration, California Public Employees’ Retirement System, and the City Council, City of South San Francisco, implementing the ability for Classic Safety members to pay a portion of the employer share of their California Public Employees’ Retirement System pension costs. (LaTanya Bellow, Human Resources Director) 19. An ordinance approving an amendment to the contract between the Board of Administration, California Public Employees’ Retirement System, and the City Council, City of South San Francisco, implementing the ability for Classic Safety members to pay a portion of the employer share of their California Public Employees’ Retirement System pension costs. 19a. Report regarding adoption of an ordinance adding Chapter 20.375 of the South San Francisco Municipal Code pertaining to the regulation of small cell wireless communications facilities. (Jason Rosenberg, City Attorney) 20. Ordinance adding Chapter 20.375 of the South San Francisco Municipal Code pertaining to the regulation of Small Cell Wireless Communications Facilities. 20a. Report regarding an ordinance amending Chapter 11.68 of the South San Francisco Municipal Code, related to prima facie speed limit on City streets. (Richard Cho, Senior Civil Engineer) 21. Ordinance amending Chapter 11.68 of the South San Francisco Municipal Code, related to prima facie speed limit on City streets. 21a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 6 City of South San Francisco Printed on 12/7/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-903 Agenda Date:11/8/2017 Version:1 Item #:1. Presentation of Beautification Awards.(Greg Mediati, Parks Manager) City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-974 Agenda Date:11/8/2017 Version:1 Item #:2. Presentation of Fire Prevention Month Poster Contest Winners. (Luis Da Silva, Fire Marshal) City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1056 Agenda Date:11/8/2017 Version:1 Item #:3. Presentation on the City of South San Francisco’s pilot bike share program.(Justin Lovell, Public Works Administrator, Megan Colford, Limebike, and Brian No, Spin) City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-882 Agenda Date:11/8/2017 Version:1 Item #:4. Presentation regarding Caltrain electrification and station project construction outreach.(Marian Lee,Assistant City Manager and Brent Tietjen, San Mateo County Transit District) City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ Caltrain South San Francisco Projects South San Francisco City Council November 9, 2017 SSF Station Improvement Project 2 3 Project Elements / Benefits •Pedestrian Underpass •Shuttle Pick-up/Drop-off •Accessibility Improvements •Center Board Platform •Removal of Holdout Rule •Safety Improvements •Fewer System-wide delays Schedule 4 Activity Date Bid and Award April, August 2017 Utility Relocation Work September 2017 Begin Construction November 2017 Finish Construction Summer 2019 Construction Activities •Work Hours –Majority during day Monday – Friday –Some work at night or on weekends –Notification to community in advance of nighttime and weekend work •Temporary Noise and Vibration Impacts –Construction equipment and procedures selected to ensure noise and vibration impact thresholds are not exceeded •Coordination with City Staff Upcoming Outreach •Community Meeting –Nov. 2nd 6pm - 7pm; Embassy Suites San Francisco Airport, Presidio Room 250 Gateway Boulevard •Groundbreaking –Nov. 6th at 11am at South San Francisco Station Public Outreach Tools •Additional Public Meetings –Spring 2018 Station Closure; Winter 2018 Update •Project Website: www.caltrain.com/ssfstation •Construction Outreach Hotline: 650.508.7726 •Project Email: ssfstation@caltrain.com •Social Media: NextDoor, Facebook, Twitter •Construction Update Emails www.caltrain.com/constructionnotice Peninsula Corridor Electrification Caltrain Electrification Schedule SSF Construction Activities Start Date Work Activity Status / Duration July 2017 Soil testing, utility survey, vegetation/tree removal, site survey Complete October 2017 Foundation Construction* 3 months Spring 2018 Overhead Contact System (OCS) Pole and Wire Installation 3 months Spring 2018 Traction Power Substation (TPS) 1 year *Foundations within the South San Francisco Station area will be installed as part of the Station Improvement Project Construction Activities •Daytime work and night work from 8 p.m.- 6 a.m. •Some 24 hour weekend work •Crews will utilize acoustical barrier blankets and position lights away from homes •Notification to community in advance of work •Coordination with City Staff •Upcoming Public Meeting –Nov. 2nd 7 pm - 8 pm; Embassy Suites San Francisco Airport, Presidio Room 250 Gateway Boulevard Public Outreach Tools •Additional Community Meetings –Winter 2018 Poles/Wires; Spring 2018 TPS •Direct Mail and Door Hangers •Dedicated 24 Hour Project Hotline •Social Media (Nextdoor, Twitter, Facebook) •Weekly Construction Update Emails www.caltrain.com/constructionnotice •Information Distribution on City Channels 13 Contact Information South San Francisco Station Improvement Project Caltrain Electrification Website: www.caltrain.com/ssfstation Website: www.caltrain.com/pcepconstruction Phone: 650.508.7726 Phone: 650.339.9659 Email: ssfstation@caltrain.com Email: calmod@caltrain.com 14 Subscribe to weekly notices for both projects at: www.caltrain.com/constructionnotice City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-755 Agenda Date:1/10/2018 Version:1 Item #:5. Presentation regarding online permitting implementation.(Phillip Perry, Chief Building Official) City of South San Francisco Printed on 12/7/2017Page 1 of 1 powered by Legistar™ Update on Implementation of Online Permitting South San Francisco City Council November 8, 2017 1 History •Ongoing, multi-departmental effort to use online technology to improve customer service •Mid-2016: Finance implements online Business License Renewal •Nov 2016: ECD Building & IT roll out pilot phase & testing for Online Permitting •March 2017: full implementation of Online Permitting. 2 Online Business License Renewal •4,500 renewals annually •Automated system saves approximately 10 weeks of data entry and staff time •25% of payment transactions now online •Improvements to customer convenience & satisfaction 3 Over-the-Counter Permits account for 25% of permit applications Permit Types Other (Plans Required) Doors Water Heater Furnace Roof Window Bath Update Kitchen Update 4 Implementation •Functioning successfully since March 2017. •68 online permits issued to date. •All contractors with a SSF business license have access to online permitting. •Home owners can use online permitting. •Next phase will merge digital submittal with online permitting. 5 Benefits from Online Permitting •Customer service & convenience •Reduces downtown trips •Allows customer to obtain over the counter permits 24x7x365 from their home or office •Increases staff productivity & efficiency. •Future capability for 100% paperless process using electronic plan review & submittal software 6 Thank you! 7 8 9 10 11 12 13 14 15 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1084 Agenda Date:11/8/2017 Version:1 Item #:6. Report regarding an ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to prohibit the retail sale and outdoor cultivation of cannabis.(Rozalynne Thompson, Associate Planner) RECOMMENDATION Staff recommends that the City Council introduce an ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to prohibit the retail sale and outdoor cultivation of cannabis,and waive further reading. BACKGROUND The Control,Regulate and Tax Adult Use of Marijuana Act (AUMA),which legalizes the possession,use,and cultivation of non-medical marijuana for those who are 21 years of age or older and establishes a state system to regulate commercial marijuana activity,was approved by a majority of California voters on November 8, 2016.On June 27,2017,Senate Bill 94,also known as the Medicinal and Adult-Use Cannabis Regulation and Safety Act (MAUCRSA),merged the nonmedical statutory framework under the AUMA and the medical statutory framework under the Medical Cannabis Regulation and Safety Act (MCRSA),repealed MCRSA,and created a single regulatory scheme for both medical and non-medical cannabis.The MAUCRSA retains the provisions in the MCRSA and the AUMA that granted local jurisdictions control over whether cannabis businesses could operate in a particular jurisdiction. In response to the passage of the AUMA,the City Council held a series of study sessions on cannabis-related businesses.At the April 12,2017 and September 11,2017 study sessions,the City Council expressed concern about permitting storefront retail cannabis businesses within the City,and outdoor cultivation for personal use and commercial activities.Currently,Section 20.410 of the SSFMC specifically addresses medical marijuana collectives and cooperatives,but neither explicitly precludes the State from issuing licenses for non-medical commercial cannabis activities within the City nor precludes outdoor cultivation of cannabis.Because of feedback received from City Council at the aforementioned study sessions,given that the Zoning Ordinance relies upon permissive zoning,and that the MAUSCRA anticipates local jurisdictions will adopt regulations to explicitly prohibit or regulate non-medical cannabis businesses,draft ordinances have been prepared to prohibit storefront retail cannabis uses and outdoor cultivation, both for personal use and commercial activities. The Planning Commission considered a resolution recommending adoption of an ordinance prohibiting cannabis storefront retail establishments and outdoor cultivation and a draft ordinance at its October 26,2017 meeting.At the meeting,the Commission asked whether there were other cities on the peninsula that have banned outdoor cultivation,whether the prohibition extends to indoor cultivation,and whether storefront cannabis retail establishments could be considered “special uses”akin to pawn shops.After questions for staff and discussion,the Commission voted 4-1 to approve the resolution recommending adoption of the ordinance City of South San Francisco Printed on 11/2/2017Page 1 of 2 powered by Legistar™ File #:17-1084 Agenda Date:11/8/2017 Version:1 Item #:6. and discussion,the Commission voted 4-1 to approve the resolution recommending adoption of the ordinance prohibiting cannabis storefront retail uses and outdoor cultivation. DISCUSSION The ordinance before City Council changes the name of Chapter 20.410 from “Prohibition On Medical Marijuana Cooperatives Or Collectives”to “Regulation Of Cannabis Activities”.It also introduces definitions for “Cannabis”,“Cannabis Products”,and “Cannabis Retail Establishments”,while eliminating the definition of “Medical Cannabis Marijuana”and “Medical Cannabis Marijuana Cooperative or Collective”.The draft ordinance prohibits “Cannabis Retail Establishments”and “Outdoor Cultivation” in all zones throughout the City and declares both activities a public nuisance. Environmental Review Staff has determined that the proposed ordinance is exempt from CEQA review pursuant to Section 15061(b)(3)of the California Code of Regulations (“CEQA Guidelines”).Introduction and adoption of this ordinance is not subject to review under CEQA,pursuant to the general exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment, and where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment,the activity is not subject to CEQA.(CEQA Guidelines,§ 15061(b)(3)).A “significant effect on the environment”means a substantial,or potentially substantial, adverse change in any of the physical conditions within the area affected by the project.(CEQA Guidelines,§15382).This ordinance would prohibit the establishment and operation of cannabis retail business and prohibit outdoor cultivation of cannabis.Prohibiting the establishment and operation of cannabis retail businesses and prohibiting outdoor cultivation of cannabis would preserve the status quo and would not result in a change-substantial or otherwise-in any of the physical conditions existing in the City.Therefore,it can be seen with certainty that there is no possibility that the ordinance in question may have a significant effect on the environment; accordingly, the ordinance is exempt from CEQA review. Furthermore,the refinements,clarifications,and/or corrections to the Zoning Ordinance as they relate to the prohibition of retail sale and outdoor cultivation of cannabis are minor in nature.Therefore,the adoption of the ordinance would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the Initial Study/Negative Declaration (IS/ND)prepared and circulated for the Zoning Ordinance (2010),nor do the refinements,clarifications,and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review. CONCLUSION Staff recommends that the City Council waive reading and introduce an ordinance amending Title 20 (“Zoning”)of the South San Francisco Municipal Code to prohibit cannabis retail establishments and outdoor cultivation of cannabis citywide. City of South San Francisco Printed on 11/2/2017Page 2 of 2 powered by Legistar™ City Council November 8, 2017 1 11/8/2017Planning Division 2 •The Control, Regulate and Tax Adult Use of Marijuana Act (AUMA) was approved by voters on November 8, 2016 •SB 94 (MAUCRSA) merged the nonmedical and medical statutory framework 11/8/2017Planning Division 3 Relevant Provisions Under MAUCRSA •Local governments may enact and enforce ordinances that prohibit outdoor cultivation •Local governments may adopt and enforce ordinances to regulate cannabis businesses or to completely prohibit them •Changes the name of Chapter 20.410 to “Regulation Of Cannabis Activities” •Introduces definitions for “Cannabis”, “Cannabis Products”, and “Cannabis Retail Establishments •Prohibits “Cannabis Retail Establishments” and “Outdoor Cultivation” in all zones 11/8/2017Planning Division 4 That the City Council adopt an ordinance amending Title 20 (“Zoning”) of the South San Francisco Municipal to prohibit cannabis retail establishments and outdoor cultivation of cannabis. 11/8/2017Planning Div.5 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1085 Agenda Date:11/8/2017 Version:1 Item #:6a. Ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to prohibit the retail sale and outdoor cultivation of cannabis. WHEREAS,on October 9,2015,Governor Brown approved the Medical Marijuana and Regulation and Safety Act (“MMRSA”),effective January 1,2016,which established a comprehensive state licensing and regulatory framework for the cultivation,manufacturing,testing,distribution,transportation,dispensing,and delivery of medical cannabis and which recognizes the authority of local jurisdictions to prohibit or impose additional restrictions on any such medical cannabis activities; and WHEREAS,on June 27,2016,Governor Brown approved Senate Bill 837 which amended the MMRSA and renamed it the Medical Cannabis Regulation and Safety Act (“MCRSA”); and WHEREAS,on November 8,2016,the voters of the State of California (“State”)enacted Proposition 64,the Control, Regulate and Tax Adult Use of Marijuana Act (“AUMA”); and WHEREAS,on April 4,2017,Governor Brown released a budget trailer bill that aimed to reconcile the existing medical marijuana statutory framework under MCRSA and the recreational statutory framework adopted under the AUMA.After some revision,the state Senate and Assembly passed a modified version of the original proposal in the form of AB 110/SB 94,known as the Medical and Adult-Use Cannabis Regulation and Safety Act (“MAUCRSA”), and on June 27, 2017, the Governor signed it into law; and WHEREAS, MAUCRSA uses the term “cannabis” instead of “marijuana”; and WHEREAS,subject to certain exceptions,MAUCRSA generally establishes a comprehensive system to legalize,control,and regulate the cultivation,processing,manufacture,distribution,testing,and sale of cannabis, including cannabis products, and to tax the commercial growth and retail sale of cannabis; and WHEREAS,MAUCRSA permits a city to enact and enforce “reasonable regulations”to regulate the possession,planting,cultivation,harvesting,drying,or processing of cannabis plants,including the complete prohibition of such activities outdoors; and WHEREAS,the MAUCRSA creates a licensing system whereby the state will issue licenses to businesses authorizing them to cultivate,distribute,transport,store,manufacture,process,and sell cannabis and cannabis products, with such licenses to be issued by January 1, 2018; and City of South San Francisco Printed on 11/9/2017Page 1 of 7 powered by Legistar™ File #:17-1085 Agenda Date:11/8/2017 Version:1 Item #:6a. WHEREAS,the MAUCRSA mandates that state licensing authorities shall not approve an application for a state license if approval of the state license will violate the provisions of any local ordinance or regulation adopted in accordance with the requirements of MAUCRSA; and WHEREAS,the MAUCRSA states that nothing in it shall be interpreted to supersede or limit the authority of a local jurisdiction to adopt and enforce local ordinances to regulate businesses licensed under the MAUCRSA, including completely prohibiting the establishment or operation of one or more types of businesses licensed under MAUCRSA in the local jurisdiction; and WHEREAS,the MAUCRSA preserves the authority of cities to regulate or prohibit commercial marijuana activity, and to ban outdoor cultivation within their jurisdictions; and WHEREAS,the City desires to prohibit the retail sale and outdoor cultivation of cannabis within the boundaries of the City; and WHEREAS,the City prepared a Zoning Amendment (“Amendment”)to the City’s Zoning Ordinance amending Chapter 20.410 of the Zoning Ordinance to prohibit “Cannabis Retail Establishments”and outdoor cannabis cultivation; and WHEREAS,the Zoning Ordinance was adopted after preparation,circulation,consideration,and adoption of an Initial Study/Mitigated Negative Declaration (IS/MND)in accordance with the California Environmental Quality Act,Public Resources Code Sections 21000,et seq.(CEQA),in which the IS/MND analyzed the environmental impacts of adopting the Zoning Ordinance and concluded that adoption of the Zoning Ordinance could not have a significant effect on the environment because none of the impacts required to be analyzed under CEQA would exceed established thresholds of significance; and WHEREAS,the refinements,clarifications,and/or corrections set forth in this amendment,as they relate to prohibiting “Cannabis Retail Establishments”and outdoor cannabis cultivation are minor in nature,the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND prepared for the Zoning Ordinance Amendment,nor do the refinements,clarifications,and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review; and WHEREAS,introduction and adoption of this ordinance is not subject to review under CEQA,pursuant to the general exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment,and where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment,the activity is not subject to CEQA.(CEQA Guidelines,§15061(b)(3)).A “significant effect on the environment”means a substantial,or potentially substantial,adverse change in any of the physical conditions within the area affected by the project.(CEQA Guidelines,§15382).This ordinance would prohibit the establishment and operation of cannabis retail business and prohibit outdoor cultivation of cannabis.Prohibiting the establishment and operation of cannabis retail City of South San Francisco Printed on 11/9/2017Page 2 of 7 powered by Legistar™ File #:17-1085 Agenda Date:11/8/2017 Version:1 Item #:6a. and prohibit outdoor cultivation of cannabis.Prohibiting the establishment and operation of cannabis retail business and prohibiting outdoor cultivation of cannabis would preserve the status quo and would not result in change-substantial or otherwise-in any of the physical conditions existing in the City.Therefore,it can be seen with certainty that there is no possibility that the ordinance in question may have a significant effect on the environment; accordingly, the ordinance is exempt from CEQA review. NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the record before it,as described below, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION 1.Findings Based on the entirety of the record as described below,the City Council for the City of South San Francisco hereby makes the following findings: A.General Findings 1.The foregoing recitals are true and correct and made a part of this Ordinance. 2.The record for these proceedings,and upon which this Ordinance is based,includes without limitation,federal and state law;the California Environmental Quality Act (Public Resources Code §§21000 et seq.(“CEQA”))and the CEQA Guidelines (14 California Code of Regulations §§15000 et seq.);the South San Francisco General Plan and General Plan Environmental Impact Report,including all amendments and updates thereto;the South San Francisco Municipal Code;the Initial Study and Negative Declaration prepared for the Zoning Ordinance Update,including all written comments received;all reports,minutes,and public testimony submitted as part of the Planning Commission's duly noticed meeting on October 26,2017;all reports,minutes, and public testimony submitted as part of the City Council's duly noticed meeting on November 8,2017;and any other evidence (within the meaning of Public Resources Code section 21080,subdivision (e)and section 21082.2). 3.The refinements,clarifications,and/or corrections to the Zoning Ordinance as they relate to the prohibition of retail sale and outdoor cultivation of cannabis are minor in nature.Therefore,the adoption of the ordinance would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/ND prepared and circulated for the Zoning Ordinance (2010),nor do the refinements,clarifications,and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review. 4.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA 94080, and in the custody of Chief Planner, Sailesh Mehra. B.Zoning Amendment Findings City of South San Francisco Printed on 11/9/2017Page 3 of 7 powered by Legistar™ File #:17-1085 Agenda Date:11/8/2017 Version:1 Item #:6a. 1.The proposed Zoning Amendment is consistent with the adopted General Plan because the Zoning Amendment will reinforce the General Plan policies,and is consistent with the relevant specific plans.The proposed amendments would clarify and strengthen the City’s current prohibition on cannabis related activities.Such activities have been determined to have adverse impacts on communities.Adopting this ordinance would be consistent with the intent of the City’s existing regulations and would serve to protect the public health,safety and welfare of the citizens of South San Francisco.The prohibition of “Cannabis Retail Establishments”and outdoor cannabis cultivation will not conflict with or impede achievement of any of the goals, policies, or land use designations established in the General Plan. 2.The proposed Zoning Amendment would be consistent with the City’s current prohibitions on cannabis related activities,and would serve to clarify and strengthen these existing provisions.Regulation of cannabis related activities is necessary to protect the public health,safety and welfare of the citizens of South San Francisco.In the City’s original determination to prohibit medical marijuana dispensaries and all cultivation in 2011,it was found that cities and counties which permitted medical marijuana dispensaries experienced serious adverse impacts,including burglaries,robberies,violence,illegal sales of cannabis to, and use of cannabis by,minors and other persons without medical need in areas immediately surrounding medical marijuana distribution facilities.Outdoor cultivation of cannabis creates strong odors which can be detectable and offensive beyond the property boundaries,which can negatively affect neighborhoods,and due to its high market value can become an attractive nuisance creating a risk of burglary,trespassing, robbery and armed robbery,requiring scarce police and public safety resources.Furthermore,the proposed Zoning Amendments ensures that properties are suitable for the uses permitted in the relevant zones in terms of access,size of parcel,relationship to similar or related uses,and other considerations deemed relevant by the Planning Commission and City Council because the proposed Zoning Amendment will prohibit uses that the Planning Commission and City Council deem incompatible with existing and future uses in the City. 3.The proposed Zoning Amendmentt related to the prohibition of retail sale and outdoor cultivation of cannabis would not be detrimental to the use of land in any adjacent zone because the amendments prohibit the establishment of uses that the Planning Commission and City Council deem incompatible with existing and future uses in the City.Further,the prohibition of retail sale and outdoor cultivation of cannabis would prevent potentially detrimental health, safety and quality of life issues that can be associated with such uses. SECTION 2.Amendments Chapter 20.410 of the South San Francisco Municipal Code is hereby amended to read as follows with additions in double-underline and deletions in strikethrough: 1.Revise Chapter 20.410 Title: Chapter 20.410 PROHIBITION ON MEDICAL MARIJUANA COOPERATIVES OR COLLECTIVES REGULATION OF CANNABIS ACTIVITIES City of South San Francisco Printed on 11/9/2017Page 4 of 7 powered by Legistar™ File #:17-1085 Agenda Date:11/8/2017 Version:1 Item #:6a. 2.Revise Section 20.410.001 as follows: SECTION 20.410.001 Purpose and Intent It is the purpose and intent of this Chapter to preclude the outdoor cultivation of cannabis and to preclude the opening,establishment,and/or operation of Cannabis Retail Establishments,including Medical Marijuana Cannabis Cooperatives and Collectives, in the City. 3.Revise Section 20.410.002 as follows: SECTION 20.410.002 Definitions The words and phrases included in this Section shall have the following meanings,unless it is clearly apparent from the context that another meaning is intended: “Cannabis Marijuana”shall have the same meaning as defined in Business and Professions Code section 19300.5 (f),including marijuana as defined means all or parts of the plant Cannabis sativa L.,pursuant to Health and Safety Code Section 11018,as amended from time to time.Any reference to cannabis contained herein shall be read to include all cannabis,irrespective of the intended use of such cannabis,including but not limited to cannabis for medicinal, recreational, or any other purpose. “Cannabis Products”means cannabis that has undergone a process whereby the plant material has been transformed into a concentrate,including but not limited to,concentrated cannabis,or an edible or topical product containing cannabis and other ingredients,as defined by Health and Safety Code Section 11018.1,as may be amended. “Cannabis Retail Establishment”means a dispensary,operator,individual,establishment,provider, association or similar entity that operates out of a fixed location that it is open to the public and offers, dispenses,sells,exchanges,makes available,either individually or in any combination,cannabis or cannabis products to customers, patients, or primary caregivers pursuant to State law. “Medical Cannabis marijuana”means marijuana Cannabis or Cannabis Products authorized in strict compliance with Health and Safety Code Sections 11362.5,11362.7 et seq.,or as such sections may be amended from time to time. “Medical Cannabis Marijuana Cooperative or Collective”means a collective,cooperative,dispensary, operator,establishment,provider,association or similar entity,whether fixed or mobile,that cultivates, distributes,dispenses,stores,exchanges,processes,delivers,makes available,transmits and/or gives away marijuana Cannabis or Cannabis Products in the Ccity for medicinal purposes to two or more of the following: City of South San Francisco Printed on 11/9/2017Page 5 of 7 powered by Legistar™ File #:17-1085 Agenda Date:11/8/2017 Version:1 Item #:6a. marijuana Cannabis or Cannabis Products in the Ccity for medicinal purposes to two or more of the following: qualified patients,persons with an identification card or primary caregivers,in strict accordance with California Health and Safety Code Sections 11362.5,11362.7 et seq.,and the Attorney General Guidelines for the Security and Non-diversion of Marijuana Grown for Medical Use,or as these laws and guidelines may be amended from time to time.The terms “primary caregiver,”“qualified patient”and “person with an identification card”shall be as defined in California Health and Safety Code Section 11352.5 et seq. “Outdoor Cultivation”means any activity involving the planting,growing,harvesting,drying,curing, grading, trimming, or processing of Cannabis outdoors. 4.Revise Section 20.410.003 as follows: SECTION 20.410.003 Cannabis Retail Establishments Medical Marijuana Cooperatives and Collectives Prohibited A.A Cannabis Retail Establishment Medical CannabisMarijuana Cooperative or Collective,is not a permitted use and is prohibited in all zones throughout the City.No permit or any other applicable license or entitlement for use,nor any business license,shall be approved or issued for the establishment,maintenance or operation of a Cannabis Retail Establishment,Medical CannabisMarijuana Cooperative or Collective,within the City. B.The establishment,maintenance or operation of a Cannabis Retail Establishment,Medical Marijuana Cooperative or Collective,within the City is declared to be a public nuisance and may be abated by the City either pursuant to the South San Francisco Municipal Code or any other available legal remedies, including, but not limited to, declaratory relief and civil injunctions. 5.Repeal and replace Section 20.410.004, in its entirety, with the following language: SECTION 20.210.004 Cannabis Cultivation A.All outdoor cultivation of cannabis is prohibited in the City.The prohibition on outdoor cultivation of cannabis applies to cultivation of cannabis for any reason,including but not limited to personal, medical or commercial use. B.The outdoor cultivation of cannabis within the City is declared to be a public nuisance and may be abated by the City either pursuant to the South San Francisco Municipal Code or any other available legal remedies, including, but not limited to, declaratory relief and civil injunctions. 6.Revise Section 20.410.004 as follows: City of South San Francisco Printed on 11/9/2017Page 6 of 7 powered by Legistar™ File #:17-1085 Agenda Date:11/8/2017 Version:1 Item #:6a. SECTION 20.410.0054 Violation and Enforcement The establishment,maintenance or operation of a Cannabis Retail Establishment and the outdoor cultivation of cannabisMedical Marijuana Cooperative or Collective in violation of or in non-compliance with any of the requirements of this Chapter or applicable provisions of the Zoning Code or South San Francisco Municipal Code,shall be subject to any enforcement remedies available under the law and/or the City’s Municipal Code. In addition,the City may enforce the violation of this Chapter by means of civil enforcement through a restraining order, a preliminary or permanent injunction or by any other means authorized by the law. SECTION 3 Effect on Moratorium The City of South San Francisco adopted an interim urgency ordinance on March 8,2017,which imposed a moratorium on all commercial cannabis activities and on the outdoor cultivation of cannabis (“Moratorium”).To the extent that this ordinance is inconsistent with any sections or provisions of the Moratorium,or any extension thereof,this ordinance shall supersede and take precedence over such sections or provisions.All other sections and provisions of the Moratorium that are not in conflict or inconsistent with this ordinance shall remain in full force and effect. SECTION 4.Severability If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances,shall not be affected thereby and shall continue in full force and effect.To this end,provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 5.Publication and Effective Date Pursuant to the provisions of Government Code section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption. ***** City of South San Francisco Printed on 11/9/2017Page 7 of 7 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1097 Agenda Date:11/8/2017 Version:1 Item #:7. Report regarding an interim ordinance of the City of South San Francisco adopted as an urgency measure making findings and extending for a period of one year a temporary moratorium on the issuance of use permits, building permits,licenses,or any other applicable entitlements for any commercial marijuana activity and for outdoor cultivation of marijuana on the grounds of a private residence within the City of South San Francisco, to the full extent authorized under State law.(Jason Rosenberg, City Attorney) RECOMMENDATION Staff recommends that the City Council make findings and,by a four-fifths vote,adopt an interim ordinance as an urgency measure that extends the existing City-wide moratorium on the establishment of any commercial marijuana activity and outdoor cultivation of marijuana on the grounds of a private residence within the City of South San Francisco for a period of one year, and waive further reading. BACKGROUND/DISCUSSION On November 8,2016,California voters passed Proposition 64 which legalized the use of marijuana for adults 21 and older under State law.Proposition 64 -the Control,Regulate,and Tax Adult Use of Marijuana Act (“AUMA”),legalizes recreational marijuana use for adults 21 and older and establishes a commercial licensing and regulatory structure for recreational marijuana businesses.Note that the federal government has not sanctioned the cultivation,sale,or possession of recreational marijuana and,in fact,classifies marijuana as a Schedule 1 Drug under the Federal Controlled Substances Act,(21 U.S.C.sections 801 et seq.).Passage of the AUMA does not affect the prohibition of marijuana under federal law. Notwithstanding the federal prohibition,as of November 9,2016,the AUMA made it legal in California for anyone 21 and older to: ·Smoke or ingest marijuana and marijuana products, subject to certain limitations. ·Possess,obtain,give away,purchase,and process up to one ounce of marijuana and up to eight grams of concentrated marijuana. ·Possess,plant,harvest,dry,or process up to six living plants within a single private residence or an enclosed and secure accessory structure to a private residence (“private residence”includes a house,an apartment,a mobile home,or other similar dwelling);or possess,plant,harvest,dry,or process up to six living plants upon the grounds of a private residence,unless outdoor cultivation is prohibited by local regulations (Health and Safety Code, §§ 11362.1 and 11362.2). With respect to recreational marijuana activity,the AUMA creates a state licensing system,which will authorize City of South San Francisco Printed on 11/2/2017Page 1 of 4 powered by Legistar™ File #:17-1097 Agenda Date:11/8/2017 Version:1 Item #:7. With respect to recreational marijuana activity,the AUMA creates a state licensing system,which will authorize businesses to legally cultivate,distribute,transport,store,manufacture,process,and sell recreational marijuana. State licensing authorities will begin issuing state licenses by January 1,2018.However,under the AUMA, State licensing authorities cannot approve an application for a state license if approval of the state license will violate the provisions of any local ordinance or regulation. On April 4,2017,Governor Brown released a budget trailer bill (“Trailer Bill”)that aimed to reconcile the existing medical marijuana statutory framework under the Medical Cannabis Regulation and Safety Act (MCRSA)and the recreational statutory framework adopted under the AUMA.After some revision,the state Senate and Assembly passed a modified version of the original proposal in the form of AB 110/SB 94,known as the Medical and Adult-Use Cannabis Regulation and Safety Act (MAUCRSA),on June 27,2017 and the Governor signed it into law.Pursuant to MAUCRSA,the state now has one unified licensing structure for both medical and recreational marijuana commercial operations. The City’s municipal code currently prohibits commercial activities related to medical marijuana,including,but not limited to,prohibitions on cultivation,distribution,storage,exchange,processing,and delivery.However, the current municipal code is silent on recreational and nonmedical marijuana.As stated above,the state will begin issuing licenses for commercial recreational marijuana businesses as of January 1,2018.The City has conducted extensive research and held several City Council study sessions on the implementation of MAUCRSA in the City.However,the City has not yet completed this effort and will not have a permanent regulatory framework in place before January 1,2018.Consequently,the City needs additional time to formulate permanent regulations and staff recommends extending the existing interim urgency ordinance to provide that additional time. Implementation of MAUCRSA is a complex effort,which requires input from numerous stakeholders.Many concerns have been raised thus far regarding the impacts associated with the implementation of the MAUCRSA.These concerns stem from the potential effects that possession,planting,cultivation,harvesting, drying,processing,distributing,transporting,storing,manufacturing,and sale of commercial marijuana will have on public health,safety,and welfare in the City.In crafting local regulations,the City is considering these effects and developing regulations to ensure the protection of environmental resources and neighborhood quality;limiting youth exposure;facilitating education and outreach;implementing proper security and safety measures; and addressing potential increased crime and nuisances. In order to avoid the immediate threat to the public health,safety,and welfare,which would result from unregulated,commercial marijuana activity and outdoor cultivation for personal use and to allow the City additional time to study and consider local regulation of commercial marijuana activity and outdoor personal cultivation prior to the state’s issuance of commercial licenses,it is recommended that the City Council adopt an extension to the existing interim urgency ordinance and continue the temporary moratorium on: 1.All commercial and/or industrial uses involving nonmedical marijuana,including,without limitation,the manufacture,processing,testing,labeling,storing,distribution,wholesale,and retail within the City; and City of South San Francisco Printed on 11/2/2017Page 2 of 4 powered by Legistar™ File #:17-1097 Agenda Date:11/8/2017 Version:1 Item #:7. 2.Outdoor personal cultivation of marijuana,including planting,cultivating,harvesting,drying, and/or processing of marijuana outdoors. Extension of Interim Ordinance Pursuant to Government Code Section 65858,the City has the authority to immediately adopt a 45-day moratorium prohibiting any uses that may be in conflict with a contemplated General Plan,specific plan or zoning proposal that the legislative body,Planning Commission,or Planning Department is considering in order to protect and preserve the public health,safety,and welfare.The City Council adopted such an interim ordinance on January 25,2017.Government Code Section 65858,subdivision (a)provides that,following notice and a public hearing,the City Council may extend the interim ordinance for an additional 10 months and 15 days,with a four-fifths vote.the City Council adopted an extension on March 8,2017,which extended the moratorium until January 23,2018.The moratorium may be extended one additional time for a period of one year,for up to an overall total of approximately two years (45 days,plus 10 months and 15 days,plus one additional year),provided that a current and immediate threat to the public health,safety,and welfare still exists,and the City follows the public notice and hearing procedures required for extensions of interim ordinances.As the state will begin issuing commercial licenses on January 1,2018 and the City has not yet adopted a permanent regulatory framework,there is a current and immediate threat to public health,safety and welfare that would result from the issuance of licenses without proper regulation.Consequently,the City has a valid basis to extend the moratorium pursuant to Section 65858. Required Written Report Government Code section 65858,subdivision (d)further requires the City Council to issue a written report 10 days prior to the expiration of any interim ordinance or any extension that “describe[s]the measures taken to alleviate the condition which led to adoption of the ordinance.”As required by Government Code section 65858(d),the report on the measures taken to alleviate the conditions that led to the adoption of the ordinance are as follows. Since the enactment of the interim ordinance and the first extension on March 8,2017,City staff has engaged in concerted efforts to establish a comprehensive set of marijuana regulations consistent with state law as well as the City’s Zoning Ordinance and General Plan.The following are some of the specific measures and actions that have been taken by the City to date: ·Comprehensively studying the issue of regulating commercial marijuana uses.These efforts have included researching and analyzing data gathered from other jurisdictions to study how other cities have opted to regulate such uses and to determine the effects of any use that involves marijuana and as they relate to land use and other aspects of health, safety, and welfare. ·Evaluating the characteristics of potential commercial marijuana uses,determining the land use implications of those uses,and developing potential performance standards for commercial marijuana uses should the City consider permitting them. City of South San Francisco Printed on 11/2/2017Page 3 of 4 powered by Legistar™ File #:17-1097 Agenda Date:11/8/2017 Version:1 Item #:7. ·Exchanging correspondence and answering inquires related to commercial marijuana uses. ·Holding study sessions with City Council on various types of commercial uses. ·Evaluating potential locations in the City where these types of uses could be appropriately sited. ·Coordinating with the Planning,Building,Fire and Police Departments to identify risks and hazards associated with these uses and formulate strategies to address those risks and hazards. ·Prepared and presented a draft ordinance to the Planning Commission for recommendation to City Council prohibiting outdoor cultivation of marijuana and marijuana retail establishments. Environmental Impact Adoption of an extension to the interim urgency ordinance would not be considered a “project”within the meaning of section 15378 of the State California Environmental Quality Act (CEQA)Guidelines,because it does not have the potential to result in a direct or reasonably foreseeable indirect physical change in the environment.Rather,the moratorium ordinance to be extended only temporarily prevents certain physical changes in the environment pending completion of the City’s long-term planning efforts.Furthermore,this moratorium ordinance is categorically exempt from CEQA under Guidelines section 15308 because it is a regulatory action taken by the City,in accordance with Government Code section 65858,to ensure the maintenance and protection of the environment pending completion of the City’s planning efforts. CONCLUSION To ensure that the City has an opportunity to thoroughly examine and address potential land use impacts associated with the establishment of commercial marijuana activity and outdoor cultivation of marijuana on the grounds of a private residence within the City,staff recommends that the City Council adopt the attached ordinance extending the existing interim urgency ordinance for an additional one year,making findings and continuing a City-wide moratorium on the approval and issuance of use permits,building permits,licenses or any other applicable entitlements for commercial marijuana activity and outdoor cultivation of marijuana on the grounds of a private residence within the City. City of South San Francisco Printed on 11/2/2017Page 4 of 4 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1075 Agenda Date:11/8/2017 Version:1 Item #:7a. Interim ordinance of the City of South San Francisco adopted as an urgency measure making findings and extending for a period of one year a temporary moratorium on the issuance of use permits,building permits, licenses,or any other applicable entitlements for any commercial marijuana activity and for outdoor cultivation of marijuana on the grounds of a private residence within the City of South San Francisco,to the full extent authorized under State law. WHEREAS,on November 8,2016,the voters of the State of California (“State”)enacted Proposition 64,the Control, Regulate and Tax Adult Use of Marijuana Act (the “AUMA”); and WHEREAS,subject to certain exceptions,the AUMA generally establishes a comprehensive system to legalize, control,and regulate the cultivation,processing,manufacture,distribution,testing,and sale of recreational marijuana,including marijuana products,for use by adults 21 years and older,and to tax the commercial growth and retail sale of marijuana; and WHEREAS,on April 4,2017,Governor Brown released a budget trailer bill (“Trailer Bill”)that aimed to reconcile the existing medical marijuana statutory framework under the Medical Cannabis Regulation and Safety Act (MCRSA)and the recreational statutory framework adopted under the AUMA.After some revision, the state Senate and Assembly passed a modified version of the original proposal in the form of AB 110/SB 94, known as the Medical and Adult-Use Cannabis Regulation and Safety Act (MAUCRSA),on June 27,2017 and the Governor signed it into law.Pursuant to MAUCRSA,the state now has one unified licensing structure for both medical and recreational marijuana commercial operations; and WHEREAS,the MAUCRSA permits a city to enact and enforce “reasonable regulations”to regulate the possession,planting,cultivation,harvesting,drying,or processing of marijuana plants,including the complete prohibition of such activities outdoors; and WHEREAS,the MAUCRSA creates a licensing system whereby the State will issue licenses to businesses authorizing them to cultivate,distribute,transport,store,manufacture,process,and sell marijuana and marijuana products with such licenses to be issued by January 1, 2018; and WHEREAS,the MAUCRSA mandates that State licensing authorities shall not approve an application for a State license if approval of the State license will violate the provisions of any local ordinance or regulation adopted in accordance with the requirements of the MAUCRSA; and WHEREAS,the MAUCRSA states that nothing in it shall be interpreted to supersede or limit the authority of a local jurisdiction to adopt and enforce local ordinances to regulate businesses licensed under the MAUCRSA; City of South San Francisco Printed on 11/9/2017Page 1 of 7 powered by Legistar™ File #:17-1075 Agenda Date:11/8/2017 Version:1 Item #:7a. local jurisdiction to adopt and enforce local ordinances to regulate businesses licensed under the MAUCRSA; and WHEREAS,(1)the Federal Controlled Substances Act,21 U.S.C.sections 801 et seq.,classifies marijuana as a Schedule I Drug,which is defined as a drug or other substance that has a high potential for abuse,that has no currently accepted medical use in treatment in the United States,and that has not been accepted as safe for use under medical supervision;and (2)the Federal Controlled Substances Act makes it unlawful,under federal law, for any person to cultivate,manufacture,distribute or dispense,or possess with intent to manufacture,distribute or dispense marijuana; and WHEREAS,in a series of memoranda issued in October 2009,June 2011,and August 2013 (the “Ogden”and “Cole”memos),the United States Department of Justice provided guidance to federal prosecutors concerning marijuana enforcement under the Controlled Substances Act and generally advised that it is not likely an efficient use of federal resources to prosecute those persons or entities in compliance with a strong and effective state regulatory system for the cultivation and distribution of medical marijuana; and WHEREAS,the federal government has not sanctioned the cultivation,sale,or possession of recreational marijuana in any way; and WHEREAS,significant concerns have been raised regarding the land use impacts that possession,planting, cultivation,harvesting,drying,processing,distributing,transporting,storing,manufacturing,and sale of marijuana (hereinafter “marijuana activity”)will have on public health,safety,and welfare in the City of South San Francisco (“City”), including the protection of environmental resources and neighborhood quality; and WHEREAS,as recognized by the Attorney General’s August 2008 Guidelines for the Security and Non- Diversion of marijuana grown for medical use,the cultivation or other concentration of marijuana in any location or premises without adequate security increases the risk that surrounding homes or businesses may be negatively impacted by nuisance activity such as loitering or crime; and WHEREAS,the City has a compelling interest in protecting the public health,safety,and welfare of its residents and businesses, and preserving the peace and integrity of neighborhoods within the City; and WHEREAS,Chapter 20.410 “Prohibition on Medical Marijuana Cooperatives or Collectives”of the City of South San Francisco Municipal Code,among other things,presently prohibits commercial medical marijuana activities,including,but not limited to,prohibitions on cultivation,distribution,storage,exchange,processing, and delivery; and WHEREAS,the City has devoted considerable staff time and financial resources towards adopting specific plans and implementing development that is consistent with the City’s General Plan; and WHEREAS,some jurisdictions that have permitted the establishment of medical marijuana dispensaries have reported illegal activity,including robbery,burglary,homicide,and hand-to-hand transactions,at or near such City of South San Francisco Printed on 11/9/2017Page 2 of 7 powered by Legistar™ File #:17-1075 Agenda Date:11/8/2017 Version:1 Item #:7a. reported illegal activity,including robbery,burglary,homicide,and hand-to-hand transactions,at or near such medical marijuana dispensaries; and WHEREAS,the City Council finds that the issuance of use permits,building permits,licenses,or other entitlements for any commercial marijuana activity and outdoor personal cultivation,would pose a current and immediate threat to the public health,safety,and welfare,since such uses could potentially create conflicts with surrounding land uses,could conflict with the City’s long-term planning goals to be implemented through the City’s General Plan, Specific Plans, and Zoning Ordinance; and WHEREAS,in light of recent legal developments,and in order to address community concerns regarding the establishment of commercial marijuana activity and outdoor personal cultivation,it is necessary for the City to study the impact such uses may have on the public health,safety and welfare,and potentially revise the City’s existing regulations and adopt new regulations; and WHEREAS,to protect the City’s investment in its planning efforts,ensure that the City’s long-term planning goals and strategies can be achieved in an effective and timely manner,and to avoid a current and immediate threat to the public health,safety,and welfare;on January 25,2017,the City adopted a 45-day moratorium on the issuance of use permits,building permits and all other applicable entitlements for commercial marijuana activity and on outdoor personal cultivation within the City’s boundaries; and WHEREAS,the City’s 45-day moratorium was extended on March 8,2017 for an additional ten (10)months and fifteen (15) days; and WHEREAS,with respect to commercial marijuana activities authorized by MAUCRSA,the City Council finds that it is necessary to extend the moratorium for an additional one year in order to protect the health,safety and welfare,specifically the City and the public’s interests in the City’s aesthetic,economic,health,safety and community character,by providing additional time for further staff review to be completed and any necessary local regulations or code revisions to be revised, adopted and otherwise made effective; and WHEREAS,the citizens of the City will benefit from a comprehensive and thoughtful local regulatory scheme that addresses the potential impacts of indoor and outdoor marijuana cultivation as authorized by MAUCRSA; and WHEREAS,there is an immediate need to prevent unregulated recreational marijuana grows in the City,which have the potential to affect the character and aesthetic of the community; and WHEREAS,the City Council finds that without sufficient local regulations in place,issuing use permits, building permits,or other entitlements for commercial marijuana activity and outdoor cultivation of marijuana on the grounds of a private residence within the City would pose a current and immediate threat to the public health,safety,or welfare,since such uses could potentially conflict with the City’s long-term planning goals and the development of the City; and City of South San Francisco Printed on 11/9/2017Page 3 of 7 powered by Legistar™ File #:17-1075 Agenda Date:11/8/2017 Version:1 Item #:7a. WHEREAS,the California Constitution,Article XI,section 7,provides cities with the authority to enact ordinances to protect the health,safety,welfare and morals of their citizens,and adoption of zoning regulations are a permissible exercise of this authority; and WHEREAS,an extension of the City’s interim urgency ordinance is also necessary to prevent potential grandfathering of outdoor marijuana cultivation upon the grounds of private residences while further staff review is underway; and WHEREAS,extending the local moratorium on commercial marijuana activity,to the full extent allowed under the law,is necessary to allow the City additional time to study the various policy implications of authorizing commercial marijuana activity in the City and to develop a comprehensive approach to regulate marijuana- related activities authorized by MAUCRSA; and WHEREAS,this extension of the interim urgency ordinance is necessary in that there remains a current and immediate threat to the public health, safety, and welfare from unregulated marijuana activity; and WHEREAS,Government Code section 65858 authorizes the City Council to adopt,as an urgency measure,an interim ordinance effective immediately upon a four-fifths vote of the City Council,to protect the public health, safety,and welfare,prohibiting any uses that may be in conflict with a contemplated general plan,specific plan, or zoning proposal that the legislative body,Planning Commission or the Planning Department is considering or studying or intends to study within a reasonable time; and WHEREAS,on January 25,2017,at a duly noticed regular meeting,the City Council adopted Ordinance No. 1530-2017,establishing a temporary moratorium on the issuance of use permits,building permits and all other applicable entitlements for commercial marijuana activity and on outdoor personal cultivation within the City’s boundaries for a period of forty-five (45) days; and WHEREAS,pursuant to Government Code section 65858,subdivision (a),and following notice and public hearing pursuant to Government Code section 65090,after the initial forty-five (45)day period,the City Council,by a four-fifths vote,may extend an interim ordinance for an additional period of ten (10)months and fifteen (15) days, and may subsequently extend an interim ordinance for an additional one year; and WHEREAS,on March 8,2017,at a duly noticed regular meeting,the City Council held a public hearing, following notice thereof in accordance with California Government Code section 65090,and heard and considered public comment,and adopted,by a four-fifths vote,an ordinance extending the temporary moratorium for ten (10) months and fifteen (15) days; and WHEREAS,on November 8,2017,at a duly noticed regular meeting,the City Council held a public hearing, following notice thereof in accordance with California Government Code section 65090,and heard and considered public comment,on this ordinance extending the temporary moratorium for an additional one year; City of South San Francisco Printed on 11/9/2017Page 4 of 7 powered by Legistar™ File #:17-1075 Agenda Date:11/8/2017 Version:1 Item #:7a. and WHEREAS,the City Council reiterates the findings supporting Ordinance No.1530-2017 and its first extension on March 8,2017 and finds that it remains necessary to consider,study and/or adopt regulations governing,or prohibiting,the issuance of use permits,building permits and all other applicable entitlements for commercial marijuana activity and for outdoor personal cultivation within the City’s boundaries;that the immediate commencement of the issuance of use permits,building permits and other entitlements for commercial marijuana activity and outdoor personal cultivation within the City would render potential regulations or prohibition ineffective and destroy the purpose of engaging in such analysis and process,thus constituting an immediate threat to the health,safety and welfare of the residents of the City;and that, therefore,the extension of the temporary moratorium on the issuance of use permits,building permits and all other applicable entitlements for commercial marijuana activity and on outdoor personal cultivation within the City’s boundaries is necessary; and WHEREAS,this ordinance does not require review under the California Environmental Quality Act (Pub. Resources Code §§ 21000 et seq., “CEQA”) based on the following: (1)Under CEQA Guidelines Section 15060(c)(2),the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment,and under CEQA Guidelines Section 15060(c)(3),the activity is not a project as defined in Section 15378 of the CEQA Guidelines because it has no potential for resulting in physical change to the environment, directly or indirectly. (2)Even assuming the adoption of the ordinance was a project,it is categorically exempt from CEQA pursuant to Section 15308 of the CEQA Guidelines as a regulatory action taken by the City pursuant to its police power and in accordance with Government Code section 65858 to assure maintenance and protection of the environment pending the evaluation and adoption of contemplated local legislation, regulation, and policies. NOW THEREFORE,the City Council of the City of South San Francisco does hereby ORDAIN as follows, adopted as an extension to an interim ordinance,under the provisions of California Government Code section 65858: Section 1. Incorporation of Recitals. The above recitals are hereby declared to be true and correct and represent the findings of the City Council of the City of South San Francisco,made in the exercise of its independent judgment.Said Findings are hereby incorporated by reference and made a part of the interim urgency ordinance (“Ordinance”). Section 2. Definitions. For the purposes of this Ordinance, the following definitions shall apply: (1)The term “marijuana”shall mean all items included in Health and Safety Code Sections 11018 City of South San Francisco Printed on 11/9/2017Page 5 of 7 powered by Legistar™ File #:17-1075 Agenda Date:11/8/2017 Version:1 Item #:7a. (1)The term “marijuana”shall mean all items included in Health and Safety Code Sections 11018 and 11018.1. (2)The term “indoor cultivation”shall mean cultivation inside a fully enclosed private residence as defined in Health and Safety Code Section 11362.2(b)(2). (3)The term “outdoor cultivation”shall mean any cultivation that is not defined as indoor cultivation as defined in Health and Safety Code Section 11362.2(b)(2). Section 3. Moratorium Extended. In accordance with the authority granted to the City of South San Francisco under Article XI,section 7 of the California Constitution and California Government Code section 65858,from and after the date of this Ordinance,the existing temporary moratorium is hereby extended for one year as of November 8,2017,and no use permit, building permit, license, or other applicable entitlement shall be approved for the following: (1)Any commercial or industrial marijuana activity,which includes but is not limited to the following uses involving marijuana:manufacturing;processing;laboratory testing;labeling;storing; wholesale;distribution;and retail is prohibited in every zoning district within the City.This moratorium shall include any commercial or industrial marijuana uses authorized under MAUCRSA or either of its predecessors: the AUMA or the MCRSA. (2)Outdoor cultivation for personal use,including harvesting,drying,or processing of marijuana plants for recreational use,is prohibited in every zoning district within the City.Indoor planting, cultivation,harvesting,drying,or processing of marijuana plants for recreational use is limited to residential districts,is limited to six (6)plants per residence,and must be entirely for the personal use of a resident of the residence who is twenty-one (21)years of age or older.The City reserves the right to enact regulations regarding the indoor cultivation of marijuana at a later date. This Ordinance does not affect the rights of individuals as established by State law to possess or use medical marijuana subject to a valid doctor’s recommendation.This moratorium will last for a period of one year from the adoption of this Ordinance to allow the City an opportunity to further consider options and legal authority to enact land use controls regulating commercial marijuana activity in a manner consistent with the newly-enacted State law. Section 4. Authority; Urgency Statement. This Ordinance is an extension of an interim ordinance,adopted as an urgency measure pursuant to Government Code section 65858,and is for the immediate and long-term preservation of the public safety, health,and welfare.The City Council of the City of South San Francisco hereby finds that there is a current and immediate threat to the public health,safety and welfare that warrants the extension of the temporary moratorium on commercial marijuana activity and outdoor personal cultivation as described in this Ordinance. The following facts support this urgency measure:Establishing commercial marijuana activity in the City, before the City has an opportunity to update its regulations in accordance with the recent developments in the law,could lead to conflicts amongst various land uses,conflict with the City’s long-term planning goals,and a potential increase in nuisance and criminal activity within the City,as well as create a deleterious effect on City of South San Francisco Printed on 11/9/2017Page 6 of 7 powered by Legistar™ File #:17-1075 Agenda Date:11/8/2017 Version:1 Item #:7a. potential increase in nuisance and criminal activity within the City,as well as create a deleterious effect on residents’quality of life.Accordingly,the City Council of the City of South San Francisco hereby finds that the approval of use permits,variances,building permits,licenses,or any other applicable entitlement for commercial marijuana activity and outdoor personal cultivation would result in that threat to public health, safety,or welfare.These findings are based upon all of the facts recited in this Ordinance,in the staff report to the City Council accompanying this Ordinance,all matters and information presented to this City Council at its meetings on January 11 and January 25,2017,March 8,2017,and all additional matters and information presented to this City Council at its meeting on November 8, 2017. Section 5. Issuance of Land Use Entitlements in Violation of this Moratorium Declared Public Nuisance. The issuance of use permits,building permits,licenses,or other applicable entitlements for marijuana activity and outdoor personal cultivation in the City as defined in this Ordinance,during the duration of this moratorium or any extension thereof,is declared to be a public nuisance.Violations of this Ordinance may be enforced by any applicable laws or ordinances,including but not limited to injunctions or administrative or criminal penalties, under the South San Francisco Municipal Code. Section 6. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid,the remainder of the Ordinance,including the application of such part or provision to other persons or circumstances,shall not be affected thereby,and shall continue in full force and effect.To this end,provisions of this Ordinance and the original interim urgency ordinance are severable.The City Council hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause or phrase hereof, irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,clauses, or phrases be held unconstitutional, invalid, or unenforceable. Section 7. Effective Date. This Ordinance and moratorium shall take effect immediately upon adoption,if adopted by at least four-fifths vote of the City Council,and shall be in full force and effect for one year from the date of its adoption by the City Council. ***** City of South San Francisco Printed on 11/9/2017Page 7 of 7 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-975 Agenda Date:11/8/2017 Version:1 Item #:8. Report regarding consideration of a Project Labor Agreement (Project Stability Agreement)specifically for the Measure W Community Civic Campus project.(Marian Lee,Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) RECOMMENDATION It is recommended City Council receive information,engage in discussion and direct staff and legal council to prepare a Project Labor Agreement specifically for the Measure W Community Civic Campus project.The Project Labor Agreement will be subject to approval by City Council at a subsequent meeting. BACKGROUND/DISCUSSION Given the large size and complexity of the Community Civic Campus project,estimated at $157M -$173M,it is worthy of considering a Project Labor Agreement (PLA).This staff report provides information about what a PLA is,the debatable pros and cons associated with PLAs,and examples of project-specific PLAs entered by our sister cities. This item was first presented to the Measure W Subcommittee on September 20,2017.The subcommittee members were asked consider whether a PLA would be appropriate to pursue for the Community Civic Campus project.Based on information provided (included in this staff report)and discussion during the subcommittee meeting,the subcommittee members recommended that the City Council consider a project-specific PLA for the Community Civic Campus project. What is a PLA? A PLA is a pre-hire collective bargaining agreement that establishes terms and conditions of employment for a specific construction project or projects.It is an agreement designed to create an enforceable commitment between the construction parties to use a “skilled and trained workforce”to perform all work on the project.A PLA will: ·Define prevailing wages and negotiated benefits; ·Ensure a steady supply of skilled labor on the project (agreement not to strike); and ·Expeditiously resolve worker grievances (high speed arbitration). See Attachment 1 for more specific information about required elements of a PLA,example of findings that can be included in the PLA, and typical provisions. Debatable Pros and Cons There is considerable debate between opponents and proponents of PLAs.Opponents say PLAs result in an anti City of South San Francisco Printed on 11/2/2017Page 1 of 4 powered by Legistar™ File #:17-975 Agenda Date:11/8/2017 Version:1 Item #:8. There is considerable debate between opponents and proponents of PLAs.Opponents say PLAs result in an anti -competitive bidding process and increases project costs.Proponents say PLAs ensure decent wages,a quality workforce, project safety, and timely completion. PLA proponents argue that utilizing the agreement has several advantages, including the following: ·PLAs provides uniform wages,benefits,overtime pay,hours,working conditions,and work rules for work on major construction projects; ·PLAs provide contractors with a reliable and uninterrupted supply of qualified workers at predictable costs; ·PLAs ensure that a project will be completed on time and on budget due to the supply of qualified labor and relative ease of project management; ·PLAs ensure no labor strife by prohibiting strikes and lockouts and including binding procedures to resolve labor disputes; ·PLAs make large projects easier to manage by placing unions under one contract,the PLA,rather than dealing with several unions; ·PLAs may include provisions to recruit and train workers by requiring contactors to participate in recruitment,apprenticeship,and training programs for women,minorities,veterans,and other under- represented groups; ·PLAs reduce misclassification of workers and the related underpayment of payroll taxes,workers compensation, and other requirements; and ·PLAs may improve worker safety by requiring contractors and workers to comply with project safety rules. On the other hand,PLA opponents argue that utilizing a PLA creates several disadvantages,including the following: ·PLAs increase costs by mandating union wages and work rules and inhibiting competition; ·PLAs are anti-competitive because non-union contractors may choose not to bid (thus potentially reducing the bidding pool)because of the perception that their members would be required to join a union if the PLA required hiring through the union hiring hall; ·PLAs are perceived as being inherently unfair to non-union contractors and non-union employees, requiring that they rely on labor that is potentially previously unknown to them; ·PLAs are an unnecessary mandate (if imposed as a City Adopted Policy); ·PLAs assume that there will be adequate unemployed labor resources available at the union halls; ·PLAs hinder the use of non-union contractor training programs that may operate more efficiently and are job specific, instead of union apprenticeship programs of a fixed duration; and ·PLAs are unnecessary if pre-qualification procedures are included that screen contractors who bid on public projects. PLA critics also note that the issue is not always that PLAs are detrimental.Sometimes,they argue,having a PLA is not proof of an improved situation.For example,the available evidence does not show that PLA City of South San Francisco Printed on 11/2/2017Page 2 of 4 powered by Legistar™ File #:17-975 Agenda Date:11/8/2017 Version:1 Item #:8. PLA is not proof of an improved situation.For example,the available evidence does not show that PLA construction projects are safer than non-PLA projects. It is worth nothing that the City of South San Francisco supports labor rights,prevailing wage,and the creation of quality jobs in its community.Based on comparables,there is no distinguishable difference between prevailing wage requirements and union labor wages.The financial impact to entering into a PLA for the Community Civic Campus project will depend on the final negotiated terms. Project-Specific PLAs in Other Cities Several neighboring cities have entered into project-specific PLAs.The following are a few key projects (with PLAs) in our area that have been completed or are under construction: ·City of San Francisco, Airport Expansion, $2.5B ·City of San Jose, Civic Center, $300M ·City of San Mateo, Main Library, $64M ·San Mateo County, Skylonda Fire Station, $8M ·City of Hayward, Library/Community Learning Center, $65M The projects listed above,as well as many others throughout the state,have benefited from PLAs.The upsides have been expressed by project contractors and owners.PLA negotiations take time and effort,but when done successfully it mitigates risk in areas of labor and effectively contributes to successful project completion. Summary Considerations The purpose of entering into a PLA is to address potential costly and time-consuming construction issues, which includes labor strife delays,supply of skilled labor,and resolution of worker grievances.These issues should be considered in determining whether to negotiate and enter into a PLA for the Community Civic Campus project.This project is the City’s single largest capital improvement program that will involve complex and multiple contracts (Design Bid Build for the Library and Recreational facility,and two Design Builds for the Police and Fire facilities)and will include many different trades and contractors working together in the same general areas (including adjacent sites)and within the same timeline.Because of the magnitude of this project, the City should carefully consider whether a PLA is an appropriate and fit option for contracting work. It should be noted that the design-build project delivery method requires an enforceable commitment to hire a skilled and trained workforce.A PLA is a complex but practical option to meet this requirement.A PLA is not statutorily required under the Public Contract Code in order to award a design-build contract;a PLA is simply one option that would relieve the public entity and the design-build contractor of further obligations regarding the “enforceable commitment” requirement. FISCAL IMPACT There is no impact to the City’s budget. City of South San Francisco Printed on 11/2/2017Page 3 of 4 powered by Legistar™ File #:17-975 Agenda Date:11/8/2017 Version:1 Item #:8. CONCLUSION The Measure W Subcommittee recommends that the City Council give direction to staff and legal council to prepare a project-specific PLA for the Community Civic Campus project.Having a PLA will provide the project with labor stability,which is critical to minimizing risk as they related to labor availability and support for the project.If directed by City Council,the PLA,after preparation and negotiations complete,will be brought back to City Council for review and approval. Attachment: PLA Required Elements/ Example Findings / Typical Provisions City of South San Francisco Printed on 11/2/2017Page 4 of 4 powered by Legistar™ ATTACHMENT 1 PLA Required Elements, Example Findings, Typical Provisions Required Elements A public entity may use, enter into, or require a PLA only if the PLA includes the following taxpayer protections:  Prohibit discrimination based on race, national origin, religion, sex, sexual orientation, political affiliation, or membership in a labor organization in hiring and dispatching workers for the project.  Permit all qualified contractors and subcontractors to bid for and be awarded work on the project without regard to whether they are otherwise parties to collective bargaining agreements.  Protocol concerning drug testing for workers who will be employed on the project.  Guarantees against work stoppages, strikes, lockouts, and similar disruptions of the project.  Dispute resolution by a neutral arbitrator. Example Findings The law does not require the public entity make a specific set of findings prior to entering or requiring a PLA, but it is good practice to include them in the contract. Examples of findings include:  The timely and successful completion of the project is of the utmost importance to the public entity, to meet its needs a avoid costs resulting from delays.  A large number of workers of various skills would be required in the construction work on the project.  The use of skilled and trained labor on construction work increases the safety and quality of the completed work.  The potential of work disruption resulting from multiple contractors and bargaining units present on the job site is substantial, and a commitment to maintain continuity of work is required.  The interests of the public entity, the unions and contractors, and the public would be best served if the work on this project is not interrupted by activities like strikes and work stoppages.  The contractors and unions desire to mutually establish stable wages, hours, and working conditions for workers employed on the project.  The PLA is not intended to replace, modify, or otherwise interfere with existing local or national collective bargaining agreements in effect. Typical Provisions In addition to the protection clauses required by the California Public Contract code, a PLA will generally contain provisions addressing the following:  The type of work covered (i.e. activities for the Project, on/off site work).  Type of work and employees not covered (i.e. furnishing supplies, marginal employees, non-construction work, public employees).  Requiring the parties to enter into an Agreement to Be Bound. All future subcontractors on the projects are also required to enter into the same agreement.  Provision barring unions from striking and contractors from locking out workers. Typically, certain building trades councils would prefer that a PLA require (1) that contractors hire workers through a union hall or (2) that employees to become union members after being hired. However, a PLA can state that the agreement applies to all contractors and subcontractors on a project regardless their status as union or non-union.  Requiring the parties to initial arbitration procedures to resolve alleged PLA breaches or conflicts.  Establishing a grievance and arbitration procedure for project disputes.  Requiring a Pre-Construction Conference to announce craft assignments and discuss the scope of work, and other issues, prior to commencement of the project construction.  Provisions recognizing unions signatory to the PLA as the sole bargaining representative for employees working pursuant to the PLA.  Setting a referral procedure for contractor to hire workers for the project subject to the PLA.  Wages and benefits (prevailing wages will be required).  Requiring contractor to employ apprentices from certain approved programs, in compliance with the ratio determined by the applicable Labor Code sections. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-739 Agenda Date:11/8/2017 Version:1 Item #:9. Report regarding a presentation on the Measure W Community Civic Campus project quarterly update. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) RECOMMENDATION It is recommended that the City Council receive this presentation regarding the Measure W Community Civic Campus project quarterly update. There are no actions for consideration at this time. BACKGROUND/DISCUSSION This is an information item providing an update on the Community Civic Campus project between July 1,2017 and September 30, 2017 Quarter 1 of Fiscal Year 2017-18. Master Architect Procurement During this quarter,significant progress was made on the procurement process for the Master Architect.The goal is to procure a master architect before year-end so that project design with community input can advance in 2018. Following release of the Request for Qualifications (RFQ)for architectural services in June,the following tasks were completed during this quarter to date: ·Nine teams submitted a Statement of Qualification (SOQ) for architectural services. ·Six teams were shortlisted to participate in the Request for Proposal (RFP) process. ·A pre-proposal conference was held and the RFP issued to the shortlisted teams. ·Interviews of the six shortlisted teams were conducted. ·Two teams advanced for final consideration and an update of the procurement process was presented to the Measure W Subcommittee on October 11, 2017. ·A Special City Council meeting was convened to conduct real/virtual project tours of relevant projects by the two selected teams. ·Reference checks on key members of the two selected teams completed. ·Presentation by two teams to the Measure W Subcommittee on November 1, 2017. To final steps in this process will be for the two teams to present to City Council,select the preferred Community Civic Campus Master Architect,negotiation and approve the professional services contract.Staff’s goal is to complete all of these tasks before year end. California Environmental Quality Act (CEQA) The project is nearing the end of the environmental process.The Draft SEIR was release last quarter and comments were due August 28,2017.The City received 10 comments from agencies/individuals.Comments City of South San Francisco Printed on 11/2/2017Page 1 of 3 powered by Legistar™ File #:17-739 Agenda Date:11/8/2017 Version:1 Item #:9. comments were due August 28,2017.The City received 10 comments from agencies/individuals.Comments generally related to traffic, housing and facility size. Staff and consultant are finalizing responses to comments at this time.The Final SEIR is targeted to be published in November with a public hearing at Planning Commission,and City Council action in December 2017. Additional Updates ·Kaiser is dedicating a small portion of its land to the City for the project.This item was presented to the Planning Commission on October 5,2017 confirming that the dedication is consistent with the City’s General Plan as required by California Government Code Section 65402.City Council acceptance of the land dedication will be a separate City Council action. ·A project-specific website has been developed for the project at www.measurewssfcivic.com <http://www.measurewssfcivic.com>. Information related to the project, which was not easy to access through the City’s main website, is now consolidated on this project-specific website which has been designed to ease user interface. The project website went live on October 11, 2017 and it can also be accessed through the City’s website. ·The Project team presented quarterly updates for FY 2016-17 Quarters 3 and 4 to the Citizen’s Oversight Committee (COC) at their meeting on August 2, 2017. The next presentation and update to the COC is scheduled for December 6, 2017. ·The Project team presented information items related to consideration of a Project Labor Agreement for the project and selecting a site plan option (currently there are three site plan options under consideration) to advance to design. Both of these items are separate agenda items included in this City Council meeting. Upcoming Milestones During the upcoming quarter, the project team will focus on the following: ·City Council approval of Master Campus Architect services agreement ·Completion and City Council certification of the Final Supplemental Environmental Impact Report (FSEIR) and additional environmental due diligence ·City Council direction regarding choosing one site plan option to advance to design ·Preparation of the Project Labor (Stabilization) Agreement (if directed by City Council) ·Preparation of key terms related to use of BART property for the project Attachment 1 is a power point presentation that summarizing milestones achieved and target milestones anticipated over the next several months. Budget / Service Agreements Prior fiscal year budget of $2,500,000 was closed out and reconciled against expenditures in fiscal year 2016/2017.Total expenses in 2016/2017 were $382,566.The balance of $2,117,434 carried over into the current fiscal year.The budget for FY 2017-2018 is $5,803,443.The total budget inclusive of unexpended funds is $7,920,877. For Quarter 1, 2017/2018 $49,585 was expended. City of South San Francisco Printed on 11/2/2017Page 2 of 3 powered by Legistar™ File #:17-739 Agenda Date:11/8/2017 Version:1 Item #:9. See Attachment 2 for the budget summary and listing of active service agreements. FISCAL IMPACT This item has no impact to the City budget. CONCLUSION The next quarterly update for City Council will be in January 2018. Attachments: 1.Presentation on Community Civic Campus Project Update (Q1, Fiscal Year 2017-18) 2.Community Civic Campus Budget, Expenditures, and Contract Report (Q1, Fiscal Year 2017-18) City of South San Francisco Printed on 11/2/2017Page 3 of 3 powered by Legistar™ Attachment 2 Measure W – Community Civic Campus - 2017/2018 Quarter 1 Budget Report Prior fiscal year budget of $2,500,000 was closed out and reconciled against expenditures in fiscal year 2016/2017. Total expenses in 2016/2017 were $382,566. The balance of $2,117,434 carried over into the current fiscal year. The budget for FY 2017-2018 is $5,803,443. The total budget inclusive of unexpended funds is $7,920,877. For Quarter 1, 2017/2018 $49,585 was expended. See Table 1 below for more detailed information. Numbers are rounded to the nearest dollar and explains minor discrepancies in totals. TABLE 1 2017/2018 Budget (A) Committed/Planned (B) 2017/2018 Q1 Expended (A-B) Committed minus Expended Financial Bond Management 81,721 81,271 81,721 Subtotal 81,721 81,721 81,721 Pre-Design Traffic 12,200 11,783 3,200 8,583 Environmental 98,560 98,560 4,523 94,037 Appraisals / Offers * * * * Site Survey 35,000 35,000 35,000 Not Programmed 1,204,240 Subtotal 1,350,000 145,343 7,723 137,620 Design Master Architect 4,186,782 Not Programmed 461,055 Subtotal 4,647,837 Program Management PM Contract 1,273,040 1,273,040 41,862 1,231,178 Office Supplies 5,000 Not Programmed 563,279 Subtotal 1,841,319 1,273,040 41,862 1,231,178 TOTAL $7,920,877 $1,500,104 $49,585 $1,450,519 *Approved offer of$7.18M for PUC parcels will be funded from Measure W, Asset Seizure and Infrastructure Reserve. There are several consultant contracts in place to support the project work. Table 2 provides a list of the contractors that have and are providing a range of specialty services for this project. Highlighted in blue are active contracts. Table 2 Firm / Consultant Service Type Amount Approved Public Financial Management Financial $81,724 Nelson and Nygaard Traffic $3,804 Kimley Horn Traffic $69,582 Michael Baker CEQA $124,738 CSS Environmental Environmental $6,100 Schaaf & Wheeler Engineering $6,260 Sandis Engineering $8,750 Wilsey Ham Engineering $4,202 Exaro Engineering $2,860 Group 4 Planning $195,100 Mack 5 Cost Estimating $50,000 Kitchell Program Management $1,273,040 Watts, Cohn & Partners Inc. Appraisals $7,000 MEASURE W – COMMUNITY CIVIC CAMPUS City Council Meeting – November 8, 2017 Prepared by Kitchell CEM •June – RFQ released •Progress this quarter and October -July 14 Nine teams submitted Statement of Qualifications -August 9 Six teams shortlisted -August 18 Pre-proposal conference with six teams -August 21 RFP issued to six teams -August 30 Interviews with six firms conducted -October 11 Two teams for final consideration and presentation to Measure W Subcommittee -October 13 Project tours (site visits and virtual) -November 1 Two team presentation to Measure W Subcommittee •Concluding tasks -Presentation to City Council, select Master Architect, negotiate and approve professional services agreement MASTER ARCHITECT PROCUREMENT •DSEIR released last quarter •DSEIR comments received August 28, 2017 -10 comments from agencies/individuals -Traffic, facility size, housing comments •Finalizing response to comments •Final SEIR publish in November 2017 •Public hearing at Planning Commission, and City Council action in December 2017 CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) •Kaiser land dedication •Project-Specific website www.measurewssfcivic.com •August Citizen’s Oversight Committee meeting presentation -Quarter 3 2016-2017 update -Quarter 4 2016-2017 update •September Measure W Subcommittee discussion -Master Architect procurement process -Project Labor/Stabilization Agreement consideration -Preferred site plan option ADDITIONAL UPDATES Q2-2017/2018 TARGET MILESTONES •City Council approval of Master Campus Architect •Completion and City Council certification of the FSEIR and additional environmental due diligence •City Council direction regarding site plan option selection to advance to design •Preparation of the Project Labor/Stabilization Agreement (if directed by City Council) •Preparation of key terms related to use of BART property for the project City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1057 Agenda Date:11/8/2017 Version:1 Item #:10. Report regarding a resolution authorizing the acceptance of $200,000 in grant funding from the Silicon Valley Community Foundation,Social Innovation Fund and County of San Mateo Measure A Sales Tax funds for the third year of the Big Lift Little Steps Preschool at the Community Learning Center,and amending the Parks and Recreation Department’s Fiscal Year 2017-18 Operating Budget pursuant to budget amendment #18.013. (Sharon Ranals, Director of Parks and Recreation) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $200,000 in grant funding from the Silicon Valley Foundation,Social Innovation Fund and County of San Mateo Measure A Sales Tax to fund the second year of the Big Lift Little Steps Preschool at the Community Learning Center,and amending the Park and Recreation Department operating budget for Fiscal Year 2017-18. BACKGROUND/DISCUSSION The Big Lift is a collective impact collaborative led by the three agencies -the Silicon Valley Community Foundation,the San Mateo County Office of Education,and the County of San Mateo.Funding for the Big Lift is provided by the Social Innovation Fund (SIF),a federal program of the Corporation for National and Community Service,the County of San Mateo’s Measure A Sales Tax, and community-based organizations. The Big Lift initiative is aimed at closing the achievement gap and improving literacy by increasing the percentage of third-grade children reading proficiently in San Mateo County to 80 percent by 2020.Funding is targeted at enhancing the quality of existing preschool programs and increasing the number of new preschool spaces available.For the initial phase of the grant,the funding was open to eleven of the school districts in San Mateo County with the lowest reading scores.Seven districts applied and four were chosen to receive the Big Lift funds.The school districts that were selected after a competitive process are Cabrillo Unified School District (Montara,Half Moon Bay,Woodside),La Honda- Pescadero Unified School District,Jefferson Elementary School District (Daly City)and South San Francisco Unified School District. The South San Francisco collaborative includes the South San Francisco Unified School District,City of South San Francisco,Peninsula Family Service,and the Institute for Human and Social Development (IHSD/Head Start).The South San Francisco Big Lift programs received approximately $1.9 million in funding during the initial phase of the grant. Each partner agency contracted separately with the funder.Each partner evaluated,within the funding guidelines,how the funds could best be utilized by their respective agencies.Funds may not be used for capital construction of new facilities. Funding was based on a formula per child for new and enhanced full-day spaces. A total of 62 new and 294 enhanced preschool spaces were established across all agencies in South San Francisco through the Big Lift.The South San Francisco Unified School District opened two new preschool classrooms and converted some part-day spaces at the Children’s Center on Spruce to full-day spaces.The District was also awarded funding to hire a City of South San Francisco Printed on 11/2/2017Page 1 of 3 powered by Legistar™ File #:17-1057 Agenda Date:11/8/2017 Version:1 Item #:10. part-day spaces at the Children’s Center on Spruce to full-day spaces.The District was also awarded funding to hire a grant coordinator to assist interagency collaboration and administer the data reporting required by the grant,which will benefit all South San Francisco agencies. The City received $20,500 for the 2014-15 Fiscal Year for startup costs and $252,175 for Fiscal Year 2015-16,and $286,000 for 2016-17.The City used these funds to open and operate the Little Steps Preschool at the Community Learning Center,which welcomed new students in April 2016.This new preschool is administered by the Parks and Recreation Department and currently is at licensed capacity with 20 students enrolled.Families eligible for this subsidized program must qualify as low income households pursuant to California Department of Housing and Urban Development (HUD)income ceilings and are assessed tuition on a sliding scale based on family size and household income. If City Council approves acceptance of the grant funding,staff will continue operating the Little Steps Preschool in accordance with the Big Lift’s grant requirements.Big Lift grant funding can be renewed,pending satisfactory compliance and availability of funding. It is important to note that a portion of this grant funding is from the federal government.The Social Innovation Fund (SIF),one of the largest federal funding sources,was eliminated earlier this year.The Big Lift was unable to receive any continuation funding from the federal government.Even though SIF funding was eliminated,The Big Lift has funding from the original $7.5 million dollar grant remaining.After working out an arrangement with the Corporation for National and Community Service (CNCS),it was decided that all subgrantees shall receive some federal funding in the FY 17-18 grant period,although allocations were reduced.As a result,staff has informed The Big Lift that the $200,000 grant award is sufficient to fund the no-cost program for 10 months of the Fiscal Year,or through June of 2018 (The Big Lift Fiscal Year begins in September,so 10 months of funding will run through June of 2018).If gap funding is not obtained in the coming months,the Department plans to transition The Little Steps Preschool to a fee-based program with the same tuition as the licensed programs at Siebecker and Westborough Preschools. FUNDING Council’s authorization to receive $200,000 for Fiscal Year 2017-18 will allow for continued operation of the Little Steps Preschool.The grant will be renegotiated at the end of this Fiscal Year,at which time staff will seek City Council reauthorization to receive Big Lift grant funding in 2018-19, if grant funds are available. The Big Lift grant includes the requirement that each partner agency contribute both an in-kind and a cash match.The in- kind match can easily be met with the provision of custodial and administrative support.The cash match for the Fiscal Year 2017-18 grant is estimated to be $20,000 and can be met through the Department’s operating budget.Each year as the grant is renewed the cash match will be incrementally increased to a maximum of 20 percent of award.For 2017-18 the cash match is set at 15.59 percent, or $31,189; the contribution for in-kind services is set at 13.09 percent, or $26,180. Receipt of these funds does not commit the City to ongoing funding.If grant funding is eliminated at the end of the current year grant and alternative grant funding cannot be secured,the Little Steps Preschool,as noted above,could convert to a fee-based program,similar to Siebecker and Westborough Preschools,with fees set at an amount that would cover direct operating costs. CONCLUSION It is recommended that the City Council authorize the acceptance of the Big Lift grant funds for Fiscal Year 2017-18, City of South San Francisco Printed on 11/2/2017Page 2 of 3 powered by Legistar™ File #:17-1057 Agenda Date:11/8/2017 Version:1 Item #:10. It is recommended that the City Council authorize the acceptance of the Big Lift grant funds for Fiscal Year 2017-18, which will allow the Parks and Recreation Department to continue to operate the Little Steps Preschool at the Community Learning Center and provide 20 students with affordable preschool education.The Parks and Recreation Department will continue to work collaboratively with our Big Lift partners to increase outreach and enhance the quality of City and community preschools. City of South San Francisco Printed on 11/2/2017Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1058 Agenda Date:11/8/2017 Version:1 Item #:10a. Resolution authorizing the acceptance of $200,000 in grant funding from the Silicon Valley Community Foundation,Social Innovation Fund and County of San Mateo Measure A Sales Tax funds for the third year of the Big Lift Little Steps Preschool at the Community Learning Center,and amending the Parks and Recreation Department’s Fiscal Year 2017-18 Operating Budget pursuant to budget amendment #18.013. WHEREAS,the Big Lift initiative,a collaborative led by the Silicon Valley Community Foundation,the San Mateo County Office of Education and the County of San Mateo,aims to close the achievement gap and improve third-grade reading proficiency in San Mateo County by supporting preschools and reading readiness activities; and WHEREAS,the Department of Parks and Recreation was awarded $20,500 for Fiscal Year 2014-15,$252,175 for Fiscal Year 2015-16,$286,619.39 for Fiscal Year 2016-17,and $200,000 for Fiscal Year 2017-18 for a total of $759,294.39 in grant funds to create additional preschool space at the Little Steps Preschool at the Community Learning Center; and WHEREAS,these grant funds will be utilized to amend the Department 's 2017-18 operating budget to fund the Little Steps Preschool and support reading readiness,parent engagement,improved attendance,and enhanced preschool teacher trainings,as allowed by the terms of the grant agreement,a draft attached herewith as Exhibit A; and WHEREAS,acceptance of these funds does not commit the City to ongoing funding after the close of the grant cycle; and WHEREAS,receipt of these grant funds will enable the Parks and Recreation Department to implement preschool programs,which would not otherwise be funded,and to work collaboratively with our Big Lift partners to increase outreach and enhance the quality of City and community preschools. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby authorizes the acceptance of $200,000 in grant funding from Silicon Valley Community Foundation,the Social Innovation Fund,and County of San Mateo Measure A Sales Tax revenue to support preschool and reading readiness activities. BE IT FURTHER RESOLVED,that the City Council amends the Parks and Recreation Department’s 2017-18 City of South San Francisco Printed on 11/9/2017Page 1 of 2 powered by Legistar™ File #:17-1058 Agenda Date:11/8/2017 Version:1 Item #:10a. Operating Budget by $200,000. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City to execute the documents necessary to accept the grant funding and take any other actions necessary to carry out the intent of this resolution on behalf of the City Council, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 11/9/2017Page 2 of 2 powered by Legistar™ September 30, 2017 Mr. Mike Futrell City Manager City of South San Francisco 33 Arroyo Drive South San Francisco, CA 94080 Dear Mr. Futrell: On behalf of Silicon Valley Community Foundation, I am pleased to inform you that the community foundation has awarded City of South San Francisco a renewal grant award not to exceed $200,000 from The Big Lift collaborative for the grant period of September 1, 2017 – August 31, 2017. We are delighted to support City of South San Francisco with this award to improve outcomes for children in San Mateo County, made possible through San Mateo County Measure A tax dollars and a Social Innovation Fund (SIF) grant from the Corporation for National and Community Service (CNCS). Once we receive the signed agreement, you may begin invoicing for this award. All questions related to your award (including your scope of work, budget and the Terms and Conditions) should be directed to thebiglift@siliconvalleycf.org. The enclosed grant agreement is City of South San Francisco contract with Silicon Valley Community Foundation detailing how the funds will be spent. You may not use the funds in any way other than as described in the grant proposal and agreement unless you receive written permission from the community foundation. The community foundation is proud to partner with you in our shared mission to strengthen the common good and support innovative solutions to the region’s most challenging issues. Sincerely, Erica Wood Chief Community Impact Officer Enclosure: Grant Agreement Approved Budget (Attachment A) Scope of Work (Attachment B) Certifications regarding (A) Debarment, Suspension and Other Responsibility Matters; (B) Drug-free Workplace Requirements; and (C) Lobbying (Attachment C) The Big Lift Background Check Policies (Attachment D) Reporting Calendar – 2017-2018 (Attachment E) The Big Lift SIF Subgrantee Terms and Conditions (Attachment F) CNCS SIF Cooperative Agreement Terms and Conditions (Attachment G) Exhibit A Exhibit A - Page 1 2 Silicon Valley Community Foundation Grant Agreement Amount: $200,000 Date: September 30, 2017 Subgrantee Name: City of South San Francisco Subgrantee Contact: Mr. Mike Futrell CityManager City of South San Francisco 650.877.8500 Mike.futrell@ssf.net Foundation Staff: Elisa Espinoza Grants Coordinator – The Big Lift Silicon Valley Community Foundation 2440 West El Camino Real, Suite 300 Mountain View, CA 94040 Phone:650.450.5506 Fax: 650.450.5545 Email: eespinoza@siliconvalleycf.org Grant Purpose: The Big Lift Federal Grant Number: CFDA 94.019 Grant Amount: $70,000 in Federal funds $130,000 in Match funds Grantee Cash-Match Contribution: $23,239 Grant Period: September 1, 2017 to August 31, 2018 Special Conditions: (1.) This is a not to exceed amount. Renewed funding for each additional year is dependent upon the subgrantee’s compliance with all provisions in the attached The Big Lift SIF Subgrantee Terms and Conditions and the continued availability of funding. Funding that is not spent during the grant period will not roll over into other funding periods. (2.) Subgrantees will secure a resolution by their governing body (city council, school board, board of directors or equivalent), within 60 days of execution of this grant agreement, which acknowledges receipt of The Big Lift grant funds and commits staff to deliver services as described in their scope of work. (3). Subgrantees commit to providing cash and in-kind match each year, as follows: •FY 2015/16 – Grantee Match - 10% of Big Lift grant expenditures, 5% of which must be a cash contribution •FY 2016/17 – Grantee Match - 15% of Big Lift grant expenditures, 7.5% of which must be a cash contribution •FY 2017/18 – Grantee Match - 20% of Big Lift grant expenditures, 10% of which must be a cash contribution Exhibit A Exhibit A - Page 2 3 Reporting Requirements: Silicon Valley Community Foundation requires reporting at specified dates in order for reimbursements to be made. Please note that future grant requests may be jeopardized if a subgrantee has failed to submit a required report. Financial Invoices are due on the 15th day of each month following the end of the reporting period (or on the next business day if the 15th falls on a holiday or weekend), utilizing the SVCF-approved form. Final requests for reimbursement are due no later than 35 days (to the nearest business day) following the end date of the contract unless amended. Final reimbursements are to be inclusive of the final month or final quarter of the respective contract for services up to and including those provided on the final day of the contract. Programmatic Progress reports are due two times a year on March 31st and September 30th utilizing the SVCF-approved form. Inspection, Audit and Retention of Records: The subgrantee agrees to provide for an audit of its activities, in accordance with the federal Office of Management and Budget (OMB) Circulars A-128 and A-110. The subgrantee agrees to conduct these audits annually. Accounts and records of all subgrantees that disburse or utilize grant funds must be accessible to authorized officials for the purpose of audit of the subgrantee’s records pertaining to the use of grant funds. Financial records, supporting documents, statistical records, and all other organizational records pertinent to this award must be retained for a period of three (3) years from the date of submission of the final expenditure report, and made available to SVCF and/or CNCS upon request. Nondiscrimination: The subgrantee agrees to certify that no person shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in connection with any activity receiving funds from SVCF on the basis of race, color, religion, national origin, sex, handicap, veteran status, sexual orientation or age. The subgrantee agrees to comply with all federal statutes relating to nondiscrimination, including E.O. 11246, ‘‘Equal Employment Opportunity’’ (30 FR 12319, 12935, 3 CFR, 1964–1965 Comp., p. 339), as amended by E.O. 11375, ‘‘Amending Executive Order 11246 Relating to Equal Employment Opportunity,’’ and as supplemented by regulations at 41 CFR part 60, ‘‘Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.’’ Environmental Law Compliance: The subgrantee agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). CCR and DUNS: The subgrantee agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and to provide a Data Universal Numbering System (DUNS) number. The subgrantee must maintain the currency of its information in the CCR until it submits the final financial report required under this award or receives the final payment, whichever is later. This requires that the subgrantee review and update the information at least annually after the initial registration, and more frequently if required by changes in information or another award term. No subgrantee will receive a SIF award until it has provided its DUNS number to SVCF. To learn how to obtain CCR registration, go to http://www.ccr.gov. To obtain a nine digit Exhibit A Exhibit A - Page 3 4 DUNS number that will uniquely identify your business call 866-705-5711 or go to http://fedgov.dnb.com/webform. Intellectual Property: By signing below, City of South San Francisco and Silicon Valley Community Foundation agree that all copyright and other interests in materials produced as a result of this grant shall be owned by the subgrantee organization. To ensure the widest possible distribution of such materials and ensure that they enter and remain in the public domain, the subgrantee organization and any individuals who may have some interest hereby grant to the Foundation a non-exclusive, transferable, perpetual, irrevocable, royalty-free, paid-up worldwide license to use or publish the materials or other work products arising out of or resulting from the subgrantee’s use of the grant funds and any earnings thereon, including all intellectual property rights, and to sublicense to third parties the rights described herein. The subgrantee, at Foundation’s request, agrees to execute any additional documents required to affect such license. Hold Harmless: The subgrantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless the community foundation, its officers, directors, trustees, employees, and agents from and against any and all claims, liabilities, losses and expenses (including reasonable attorney’s fees) directly, indirectly, wholly or partially arising from or in connection with the grant, the application of funds furnished pursuant to the grant, the program or project funded or financed by the grant or in any way relating to the subject of this Agreement. This paragraph shall survive the termination of this Agreement. Agreement to Terms and Conditions: By signing below, City of South San Francisco agrees to comply with all provisions outlined in this Grant Agreement and the attached The Big Lift SIF Subgrantee Terms and Conditions. Failure to comply with any of these requirements may jeopardize and/or result in termination of funding. Exhibit A Exhibit A - Page 4 5 By signing below, the City of South San Francisco also acknowledges that the proposal submitted and this grant agreement constitutes the contract with Silicon Valley Community Foundation detailing the purpose(s) of the grant, including what activities are supported by this grant. Please inform the community foundation if there are changes in agency personnel who are important to the administration of the grant, or if the grant funds cannot be expended for the purpose or in the time period described in the proposal. The subgrantee may not use the funds in any way other than as described in the approved scope of work and budget unless the subgrantee receives written permission from the community foundation. As outlined in the attached Terms and Conditions, any changes to the approved scope of work or budget must be reported and, in some cases, approved by SVCF before implementation. Accepted on behalf of City of South San Francisco by: Signature Printed or Typed Name (Authorized Signatory) Title Date Accepted on behalf of Silicon Valley Community Foundation by: Erica Wood Signature Printed or Typed Name Chief Community Impact Officer Title Date Exhibit A Exhibit A - Page 5 Fo r m A Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Fu n d i n g R e q u e s t Su b g r a n t e e : CF D A : 9 4 . 0 1 9 Co n t a c t : Gr a n t # : E- m a i l : Co n t r a c t P e r i o d : 9-1-2017 - 6-30-2018 Ph o n e N u m b e r : To t a l P r o g r a m Co s t Bi g L i f t G r a n t Re q u e s t C a s h M a t c h Di r e c t C o s t s (G r a n t R e q u e s t ) Admin Costs (Grant Request) 15 6 , 3 7 0 . 5 3 $ 12 0 , 3 5 6 . 8 8 $ 14 , 4 9 3 . 6 6 $ 1 2 0 , 3 5 6 . 8 8 $ -$ 10 9 , 8 9 2 . 9 9 $ 79 , 6 4 3 . 1 2 $ 17 , 7 8 7 . 8 7 $ 79 , 6 4 3 . 1 2 $ -$ 1, 5 0 0 . 0 0 $ - $ 2, 5 0 0 . 0 0 $ - $ -$ 4, 2 5 0 . 0 0 $ - $ 4, 2 5 0 . 0 0 $ - $ -$ 2, 5 0 0 . 0 0 $ - $ 2, 5 0 0 . 0 0 $ - $ -$ 1, 5 0 0 . 0 0 $ - $ 1, 5 0 0 . 0 0 $ - $ -$ - $ - $ - $ - $ -$ - $ - $ - $ - $ -$ 27 6 , 0 1 3 . 5 2 $ 20 0 , 0 0 0 . 0 0 $ 43 , 0 3 1 . 5 3 $ ADM I N T O T A L S : 10 0 . 0 0 % 0 . 0 0 % To t a l C A S H M a t c h : 15 . 5 9 % In - K i n d M a t c h : 13 . 0 9 % Pl e a s e l i s t I n - k i n d M a t c h C o n t r i b u t i o n s on So u r c e s o f M a t c h T a b . I n - K i n d M a t c h Mu s t b e n o l e s s t h a n 1 0 % o f t o t a l pro gra m c o s t . Ex p e n s e C a t e g o r y Co o r d i n a t i o n (i f a p p l i c a b l e ) Ci t y o f S o u t h S a n F r a n c i s c o La u r a A r m a n i n o la u r a . a r m a n i n o @ s s f . n e t 65 0 - 8 7 5 - 6 9 0 0 To t a l C A S H M a t c h M U S T b e n o l e s s t h a n 10 % o f t o t a l p r o g r a m c o s t Ad m i n ra t e ca n n o t exceed 15% of the total grant request -$ 20 0 , 0 0 0 . 0 0 $ Ot h e r Th i s i s a s u m m a r y t a b l e t h a t p u l l s b u d g e t i n f o r m a t i o n a u t o m a t i c a l l y f r o m F o r m s B a n d C . Y o u o n l y n e e d t o i n p u t i n f o r m a t i o n i n t h e f o l l o w i n g f i e l d s ab o v e : " a g e n c y n a m e , " c o n t a c t , " " e - m a i l , " " p h o n e n u m b e r , " a n d " c o n t r a c t p e r i o d . " T h e n u m b e r s b e l o w a r e p o p u l a t i n g b a s e d o n s a m p l e d a t a i n t h e ot h e r t a b s . O n c e y o u d e l e t e s a m p l e d a t a a n d i n p u t y o u r o w n n u m b e r s , i t w i l l r e p o p u l a t e . P l e a s e c o m p l e t e a l l b u d g e t i n f o r m a t i o n o n F o r m s B a n d C, a n d t h e n r e t u r n t o t h i s s h e e t t o v e r i f y t h a t t h e i n f o r m a t i o n i s c o r r e c t . Su p p l i e s Em p l o y e e S a l a r i e s Em p l o y e e B e n e f i t s To t a l Tr a v e l In d i r e c t / O v e r h e a d Co n t r a c t s / C o n s u l t a n t s Exhibit A Ex h i b i t A - Pa g e 6 FO R M B Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Fu n d i n g R e q u e s t Su b g r a n t e e : SA L A R I E S Em p l o y e e E m p l o y e e D i r e c t o r A d m i n T o t a l % G r a n t Na m e T i t l e C o s t S a l a r y ( 1 0 m o n t h s ) F T E T o t a l C o s t R e q u e s t Kat hl ee n C on e fre y Tea c her Di re c t 46 ,65 9 .76 $ 10 0 % 46 ,65 9 .76 $ 46 ,65 9 .76 $ St e f a n i e D u m p i t Te a c h e r Di r e c t 40 , 4 0 0 . 5 2 $ 10 0 % 40 , 4 0 0 . 5 2 $ 40 , 4 0 0 . 5 2 $ Re c r e a t i o n L e a d e r I I I RE C L e a d e r I I I D i r e c t 22 , 1 9 7 . 7 3 $ 15 0 % 33 , 2 9 6 . 6 0 $ 33 , 2 9 6 . 6 0 $ La u r a A r m a n i n o As s i s t a n t S u p e r v i s o r A d m i n i s t r a t i v e 6 5 , 1 5 9 . 6 2 $ 15 % 9, 7 7 3 . 9 4 $ 9, 7 7 3 . 9 4 $ Di a n a G o n z a l e z Pr e s c h o o l C o o r d i n a t o r D i r e c t 57 , 3 9 5 . 1 5 $ 30 % 17 , 2 1 8 . 5 5 $ Li s t e d a s i n - k i n d Ke l l i J o C u l l i n a n S u p e r v i s o r A d m i n i s t r a t i v e 8 6 , 0 2 8 . 9 3 $ 5% 4, 3 0 1 . 4 5 $ Li s t e d a s i n - k i n d Bl d g M a i n C u s t o d i a n B l d g M a i n t C u s t o d i a n D i r e c t 4 7 , 1 9 7 . 2 2 $ 10 % 4, 7 1 9 . 7 2 $ 4, 7 1 9 . 7 2 $ Gr a n d T o t a l s : BE N E F I T S Em p l o y e e E m p l o y e e D i r e c t o r A d m i n T o t a l C o s t G r a n t Na m e T i t l e C o s t ( 1 0 m o n t h s ) R e q u e s t Ka t h l e e n C o n e f r e y T e a c h e r D i r e c t 3 6 , 4 3 7 . 8 4 $ 36 , 4 3 7 . 8 4 $ St e f a n i e D u m p i t Te a c h e r Di r e c t 34 , 9 8 0 . 0 6 $ 34 , 9 8 0 . 0 6 $ Re c r e a t i o n L e a d e r I I I RE C L e a d e r I I I D i r e c t 15 , 5 2 0 . 1 0 $ 8, 2 2 5 . 2 2 $ 7, 2 9 4 . 8 8 $ La u r a A r m a n i n o As s i s t a n t S u p e r v i s o r A d m i n i s t r a t i v e 4 , 2 9 5 . 2 6 $ 6, 4 4 2 . 8 8 $ Di a n a G o n z a l e z Pr e s c h o o l C o o r d i n a t o r D i r e c t 12 , 1 1 7 . 7 4 $ Ke l l i J o C u l l i n a n Su p e r v i s o r Ad m i n i s t r a t i v e 2 , 4 9 1 . 8 8 $ Bl d g M a i n C u s t o d i a n Bl d g M a i n t C u s t o d i a n D i r e c t 4, 0 5 0 . 1 1 $ 4, 0 5 0 . 1 1 $ Gr a n d T o t a l s : $ 1 0 9 , 8 9 2 . 9 9 Ci t y o f S o u t h S a n F r a n c i s c o N a r r a t i v e Li s t e d a s i n - k i n d Li s t e d a s i n - k i n d 79 , 6 4 3 . 1 2 $ 1 7 , 7 8 7 . 8 7 $ N a r r a t i v e Su b g r a n t e e C a s h Ma t c h Su b g r a n t e e C a s h Ma t c h 15 6 , 3 7 0 . 5 3 $ 1 4 , 4 9 3 . 6 6 $ 12 0 , 3 5 6 . 8 8 $ Exhibit A Ex h i b i t A - Pa g e 7 FORM C The Big Lift Social Innovation Fund Funding Request Subgrantee: TRAVEL Direct or AdminTotalGrant Item/VendorBudget Calculation CostCostRequest MileageMileage .535 Administrative 500.00$ $ 500.00 TravelTravel, air and hotel Administrative1,000.00$ $ 2,000.00 Grand Totals SUPPLIES Direct or AdminTotalGrant Item/VendorBudget Calculation CostCostRequest Program Supplies Direct2,000.00$ $ 2,000.00 Janitorial Direct1,000.00$ $ 1,000.00 Office/technology Administrative1,250.00$ $ 1,250.00 Grand Totals Direct or AdminTotalGrant Item/VendorBudget Calculation CostCostRequest TBA Fieldtrip/Buses Direct 2,500.00$ $ 2,500.00 Grand Totals OTHER Direct or AdminTotalGrant Item/VendorBudget Calculation CostCostRequest staff trainings Direct1,000.00$ $ 1,000.00 books publications Administrative 500.00$ $ 500.00 1,500.00$ -$ $ 1,500.00 City of South San Francisco $ 2,500.00 $ 4,250.00 1,500.00$ -$ 4,250.00$ -$ $ 2,500.00 2,500.00$ -$ Subgrantee Cash Match CONTRACTS/CONSULTANTS Subgrantee Cash Match Subgrantee Cash Match Subgrantee Cash Match Exhibit A Exhibit A - Page 8 FORM C The Big Lift Social Innovation Fund Funding Request Grand Totals Direct or AdminTotalGrant Item/VendorBudget Calculation CostCostRequest Grand Totals Direct or AdminTotalGrant CostCostRequest Administrative Grand Totals $ - -$ -$ -$ -$ $ - Overhead Calculation Subgrantee Cash Match COORDINATION (If applicable) INDIRECT/OVERHEAD Subgrantee Cash Match Exhibit A Exhibit A - Page 9 So u r c e s o f M a t c h Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Fu n d i n g R e q u e s t Su b g r a n t e e : So u r c e o f C a s h M a t c h C o n t a c t N a m e Co n t a c t E m a i l Amo u n t S t a t u s - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ In - K i n d C o n t r i b u t i o n C a l c u l a t i o n Fu n d i n g S o u r c e Amo u n t S t a t u s Sa l a r i e s a n d B e n e f i t s S a l a r i e s f o r m B G e n e r a l F u n d 2 1 , 5 1 9 . 9 9 $ Ac t i v e Sa l a r i e s a n d B e n e f i t s B e n e f i t s f r o m B G e n e r a l F u n d 1 4 , 6 0 9 . 4 2 $ Ge n e r a l F u n d Ge n e r a l F u n d - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 36 , 1 2 9 . 4 1 $ Ci t y o f S o u t h S a n F r a n c i s c o To t a l I n - K i n d C o n t r i b u t i o n To t a l C a s h M a t c h Exhibit A Ex h i b i t A - Pa g e 10 St a f f o r a g e n c y r e s p o n s i b l e Ta r g e t # Progress to Date 3 P a r t i c i p a t e i n q u a r t e r l y m e e t i n g s o f t h e P e n i n s u l a Pa r t n e r s h i p L e a d e r s h i p C o l l a b o r a t i v e a n d m e e t w i t h ot h e r B i g L i f t s c h o o l c o m m u n i t y c o l l a b o r a t i v e s co u n t y w i d e a p p r o x i m a t e l y 3 t i m e s a y e a r . So u t h S a n F r a n c i s c o U n i f i e d Sc h o o l D i s t r i c t Ci t y o f S o u t h S a n F r a n c i s c o Pe n i n s u l a F a m i l y S e r v i c e 2 s t a f f La u r a A r m a n i n o & K e l l i J o C u l l i n a n h a v e be e n a t t e n d i n g m e e t i n g s . 4 P r o v i d e l e a d e r s h i p t o t h e c o m m u n i t y i n i d e n t i f y i n g a n d se c u r i n g m a t c h i n g f u n d s . So u t h S a n F r a n c i s c o U n i f i e d Sc h o o l D i s t r i c t Ci t y o f S o u t h S a n F r a n c i s c o Pe n i n s u l a F a m i l y S e r v i c e no n e 5 E n g a g e f a m i l i e s i n d e c i s i o n - m a k i n g p r o c e s s e s r e l a t e d t o Th e B i g L i f t . So u t h S a n F r a n c i s c o U n i f i e d Sc h o o l D i s t r i c t Ci t y o f S o u t h S a n F r a n c i s c o Pe n i n s u l a F a m i l y S e r v i c e 5 f a m i l i e s t o j o i n c o l l a b o r a t i v e no n e 6 Me e t T h e B i g L i f t l e a d a g e n c y r e p o r t i n g a n d e v a l u a t i o n re q u i r e m e n t s . So u t h S a n F r a n c i s c o U n i f i e d Sc h o o l D i s t r i c t Ci t y o f S o u t h S a n F r a n c i s c o Pe n i n s u l a F a m i l y S e r v i c e Qu a r t e r l y su b m i t i n g s c o p e o f w o r k , Q I P a n d pr o g r e s s r e p o r t s Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Sc o p e o f W o r k Se p t e m b e r 1 , 2 0 1 7 - A u g u s t 3 1 , 2 0 1 7 Ma j o r a c t i v i t i e s Co - L e a d A g e n c i e s G o a l B i g L i f t a c t i v i t i e s a r e a l i g n e d a n d t h e c o m m u n i t y i s m a k i n g s t e a d y p r o g r e s s t o w a r d s t h i r d g r a d e r e a d i n g p r o f i c i e n c y f o r a l l c h i l d r e n Ag e n c y : C i t y o f S o u t h S a n F r a n c i s c o Big Lift Scope of WorkExhibit A Ex h i b i t A - Pa g e 11 St a f f o r a g e n c y r e s p o n s i b l e Ta r g e t # Pr o g r e s s t o D a t e 2 I m p l e m e n t n e w q u a l i t y p r e s c h o o l s p a c e s f o r 3 a n d 4 - y e a r ol d c h i l d r e n ( l i s t t h e n u m b e r o f p a r t a n d f u l l - d a y n e w sp a c e s i n c o l u m n D ) . Ci t y o f S o u t h S a n F r a n c i s c o FD : 2 0 3 M a i n t a i n q u a l i t y s t a n d a r d s s u f f i c i e n t t o m e e t a m i n i m u m of T i e r 3 o n t h e S a n M a t e o Q u a l i t y R a t i n g a n d Im p r o v e m e n t S y s t e m ( Q R I S ) a n d m a k e p r o g r e s s t o w a r d ac h i e v i n g h i g h e r t i e r s . Ci t y o f S o u t h S a n F r a n c i s c o Te a c h e r s , C o o r d i n a t o r , Su p e r v i s o r 4 T e a c h e r s , s i t e s u p e r v i s o r s & p r o g r a m d i r e c t o r s t a f f pa r t i c i p a t e i n p r o f e s s i o n a l d e v e l o p m e n t , t e c h n i c a l as s i s t a n c e a n d c o a c h i n g o f f e r e d t h r o u g h T h e B i g L i f t t o me e t t h e g o a l s e s t a b l i s h e d i n e a c h p r o g r a m ' s Q u a l i t y Im p r o v e m e n t P l a n . Ci t y o f S o u t h S a n F r a n c i s c o Te a c h e r s , C o o r i d i n a t o r a n d Su p e r v i s o r 5 Pa r t i c i p a t e i n B i g L i f t c o m m u n i t y c o l l a b o r a t i v e m e e t i n g s an d c o n v e n i n g s t o s u p p o r t p r o g r e s s t o w a r d a c h i e v i n g t h e go a l o f i m p r o v e d t h i r d g r a d e r e a d i n g p r o f i c i e n c y C i t y o f S o u t h S a n F r a n c i s c o Co o r d i n a t o r , S u p e r v i s o r Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Sc o p e o f W o r k Se p t e m b e r 1 , 2 0 1 7 - A u g u s t 3 1 , 2 0 1 7 Ma j o r a c t i v i t i e s Pr e s c h o o l G o a l 1 - Q u a l i t y P r e s c h o o l : C h i l d r e n a r e p r e p a r e d f o r k i n d e r g a r t e n w i t h t h e s o c i a l - e m o t i o n a l , a c a d e m i c , l i n g u i s t i c a n d p h y s i c a l f o u n d a t i o n s t h e y n e e d to b e s u c c e s s f u l . Ag e n c y : C i t y o f S o u t h S a n F r a n c i s c o Big Lift Scope of WorkExhibit A Ex h i b i t A - Pa g e 12 St a f f o r a g e n c y r e s p o n s i b l e Ta r g e t # Progress to Date 1 I m p l e m e n t t h e R a i s i n g a R e a d e r ( o r R A R P l u s ) e a r l y li t e r a c y p r o g r a m f o r c h i l d r e n i n n e w a n d e n h a n c e d pr e s c h o o l s p a c e s Ci t y o f S o u t h S a n F r a n c i s c o 1 C l a s s r o o m 2 W o r k w i t h T h e B i g L i f t t o i d e n t i f y a n d i m p l e m e n t ad d i t i o n a l f a m i l y e n g a g e m e n t s t r a t e g i e s t h a t b u i l d u p o n fa m i l y s t r e n g t h s , c u l t u r e a n d l a n g u a g e a n d e s t a b l i s h au t h e n t i c p a r t n e r s h i p s w i t h f a m i l i e s Ci t y o f S o u t h S a n F r a n c i s c o 1 s t a f f 3 C o n d u c t p a r e n t c o n f e r e n c e s f o r e a c h c h i l d t w i c e p e r ye a r a n d s h a r e i n d i v i d u a l s c h o o l r e a d i n e s s i n f o r m a t i o n wi t h p a r e n t s o f c h i l d r e n w h o w i l l b e e n t e r i n g ki n d e r g a r t e n . Ci t y o f S o u t h S a n F r a n c i s c o 1 Cl a s s r o o m 4 Pr o v i d e m e a n i n g f u l a n d c u l t u r a l l y r e s p o n s i v e en g a g e m e n t o p p o r t u n i t i e s f o r f a m i l i e s t h a t s t r e n g t h e n th e i r a b i l i t y t o s u p p o r t a n d a d v o c a t e f o r t h e i r c h i l d r e n ' s we l l - b e i n g a n d a c a d e m i c s u c c e s s . C i t y o f S o u t h S a n F r a n c i s c o 1 Cl a s s r o o m Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Sc o p e o f W o r k Se p t e m b e r 1 , 2 0 1 7 - A u g u s t 3 1 , 2 0 1 7 Ma j o r a c t i v i t i e s Pr e s c h o o l G o a l 2 - F a m i l y E n g a g e m e n t : F a m i l i e s h a v e t h e t o o l s a n d i n f o r m a t i o n t h e y n e e d t o s u p p o r t a n d a d v o c a t e f o r t h e i r c h i l d r e n ' s w e l l - b e i n g a n d a c a d e m i c su c c e s s Ag e n c y : C i t y o f S o u t h S a n F r a n c i s c o Big Lift Scope of WorkExhibit A Ex h i b i t A - Pa g e 13 St a f f o r a g e n c y r e s p o n s i b l e T a r g e t # Progress to Date 1 P a r t i c i p a t e i n B i g L i f t e f f o r t s t o i m p r o v e p r e s c h o o l a n d s c h o o l at t e n d a n c e Ci t y o f S o u t h S a n F r a n c i s c o 2 Tr a c k a n d m a k e a v a i l a b l e d a t a o n a t t e n d a n c e a n d c h r o n i c ab s e n t e e i s m a n d p a r t i c i p a t e i n t h e B i g L i f t a t t e n d a n c e p r o j e c t w i t h t h e Ha r v a r d ' s S 3 R & D L a b . Ci t y o f S o u t h S a n F r a n c i s c o 1 c l a s s r o o m 3 E d u c a t e f a m i l i e s a b o u t t h e i m p o r t a n c e o f a t t e n d a n c e i n p r e s c h o o l a n d th e e a r l y e l e m e n t a r y y e a r s Ci t y o f S o u t h S a n F r a n c i s c o 20 F a m i l i e s 4 Co l l e c t a n d r e p o r t s t u d e n t a t t e n d a n c e d a t a t h r o u g h t h e C o c o a da t a b a s e Ci t y o f S o u t h S a n F r a n c i s c o 1 c l a s s r o o m 5 U s e i P a d s t o r e c o r d d a i l y a t t e n d a n c e a n d i n t e r f a c e w i t h t h e C o c o a da t a b a s e Ci t y o f S o u t h S a n F r a n c i s c o 1 c l a s s r o o m Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Sc o p e o f W o r k Se p t e m b e r 1 , 2 0 1 7 - A u g u s t 3 1 , 2 0 1 7 Ma j o r a c t i v i t i e s Pr e s c h o o l G o a l 3 - A t t e n d a n c e : F a m i l i e s u n d e r s t a n d t h e i m p o r t a n c e o f a n p r i o r i t i z e a t t e n d a n c e i n p r e s c h o o l a n d e a r l y e l e m e n t a r y s c h o o l Ag e n c y : C i t y o f S o u t h S a n F r a n c i s c o Big Lift Scope of WorkExhibit A Ex h i b i t A - Pa g e 14 St a f f o r a g e n c y r e s p o n s i b l e Ta r g e t # Progress to Date 1 P a r t i c i p a t e i n a l i g n m e n t a n d a r t i c u l a t i o n e f f o r t s w i t h fe e d e r e l e m e n t a r y s c h o o l s , s u c h a s p r o v i d i n g p r e s c h o o l as s e s s m e n t d a t a t o s u p p o r t , s m o o t h t r a n s i t i o n s t o ki n d e r g a r t e n . Ci t y o f S o u t h S a n F r a n c i s c o te a c h e r s , c o o r d i n a t o r a n d su p e r v i s o r 2 P a r t i c i p a t e i n P r e K - 3 a l i g n m e n t s t r a t e g i e s s u c h a s c r o s s - gr a d e p r o f e s s i o n a l d e v e l o p m e n t , c o a c h i n g a n d in s t r u c t i o n a l a l i g n m e n t Ci t y o f S o u t h S a n F r a n c i s c o c o o r d i n a t o r , t e a c h i n g s t a f f Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Sc o p e o f W o r k Se p t e m b e r 1 , 2 0 1 7 - A u g u s t 3 1 , 2 0 1 7 Ma j o r a c t i v i t i e s Pr e s c h o o l G o a l 4 - A r t i c u l a t i o n a n d A l i g n m e n t : B i g L i f t a c t i v i t i e s a r e a l i g n e d a n d t h e c o m m u n i t y i s m a k i n g s t e a d y p r o g r e s s t o w a r d s t h i r d g r a d e r e a d i n g pr o f i c i e n c y f o r a l l c h i l d r e n Ag e n c y : C i t y o f S o u t h S a n F r a n c i s c o Big Lift Scope of WorkExhibit A Ex h i b i t A - Pa g e 15 St a f f o r a gen c y r e s pon s i b l e T a r get # Pr o gress to Date 1 P a r t i c i p a t e i n t h e e v a l u a t i o n o f T h e B i g L i f t t o e n s u r e t h a t p r o g r e s s i s do c u m e n t e d a n d t h a t d a t a a r e a v a i l a b l e t o s u p p o r t c u r r i c u l u m a n d pr o g r a m d e v e l o p m e n t , i d e n t i f y c h i l d r e n ' s u n i q u e s t r e n g t h s a n d n e e d s an d m e a s u r e t h e e f f e c t i v e n e s s o f T h e B i g L i f t . Ci t y o f S o u t h S a n F r a n c i s c o co o r d i n a t o r H a v e b e e n a t t e n d i n g t h e E A C m t g s . 2 C o l l e c t a n d e n t e r i n d i v i d u a l l e v e l c h i l d , f a m i l y a n d t e a c h e r d a t a i n t o th e C o c o a d a t a s y s t e m , a s r e q u i r e d b y T h e B i g L i f t . Ci t y o f S o u t h S a n F r a n c i s c o co o r d i n a t o r , ad m i n s t a f f al l a r e a s w i l l b e i m p l e m e n t e d o n c e pr e s c h o o l h a s s t a r t e d 3 P a r t i c i p a t e i n t h e e x t e r n a l e v a l u a t i o n o f T h e B i g L i f t , w h i c h m a y in c l u d e s u r v e y s , f o c u s g r o u p s , i n t e r v i e w s , a s s e s s m e n t s a n d ob s e r v a t i o n s . Ci t y o f S o u t h S a n F r a n c i s c o co o r d i n a t o r , ad m i n s t a f f 4 C o n d u c t o b s e r v a t i o n a l a s s e s s m e n t s t w i c e p e r y e a r o f a l l c h i l d r e n i n Bi g L i f t c l a s s r o o m s u s i n g a v a l i d a n d r e l i a b l e c h i l d a s s e s s m e n t t o o l al i g n e d w i t h t h e C A F o u n d a t i o n s a n d F r a m e w o r k s ( e . g . D R D P - P S ) . Ci t y o f S o u t h S a n F r a n c i s c o 20 c h i l d r e n 5 M a k e p r o g r e s s t o w a r d s c o n d u c t i n g d e v e l o p m e n t a l s c r e e n i n g s o f ch i l d r e n i n B i g L i f t c l a s s r o o m s t o i d e n t i f y p o s s i b l e d e v e l o p m e n t a l de l a y s , d i s a b i l i t i e s o r o t h e r s p e c i a l n e e d s i n o r d e r t o h e l p t h e m a c c e s s ne e d e d e a r l y i n t e r v e n t i o n s e r v i c e s . P r o g r a m s m u s t u s e a B i g L i f t ap p r o v e d t o o l ( e . g . A S Q a n d A S Q - S E ) . Ci t y o f S o u t h S a n F r a n c i s c o 1 c l a s s r o o m s w o r k i n g w i t h W a t c h M e G r o w o n A S Q sc r e e n i n g s o n - l i n e a n d a t t h e s i t e f o r pa r e n t s . Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Sc o p e o f W o r k Se p t e m b e r 1 , 2 0 1 7 - A u g u s t 3 1 , 2 0 1 7 Ma j o r a c t i v i t i e s Pr e s c h o o l G o a l 5 - E v a l u a t i o n a n d A s s e s s m e n t : E v a l u a t i o n e f f o r t s d e m o n s t r a t e t h e e f f e c t i v e n e s s o f B i g L i f t a p p r o a c h a n d i n t e r v e n t i o n s . C h i l d - l e v e l as s e s s m e n t s i n f o r m c u r r i c u l u m a n d p r o g r a m d e v e l o p m e n t a n d i d e n t i f y e a c h c h i l d ' s u n i q u e n e e d s Ag e n c y : C i t y o f S o u t h S a n F r a n c i s c o Big Lift Scope of WorkExhibit A Ex h i b i t A - Pa g e 16 St a f f o r a g e n c y r e s p o n s i b l e T a r g e t # o r N / A Pr o g r e s s t o D a t e 1 P r o v i d e l e a d e r s h i p t o t h e l o c a l B i g L i f t c o l l a b o r a t i v e t o en s u r e t h a t a c t i v i t i e s a r e a l i g n e d a n d t h e c o m m u n i t y i s ma k i n g s t e a d y p r o g r e s s t o w a r d s t h i r d g r a d e r e a d i n g pr o f i c i e n c y Pr e s c h o o l D i r e c t o r 2 C o n v e n e a n d f a c i l i t a t e m e e t i n g s o f t h e c o l l a b o r a t i v e re g u l a r l y Pr e s c h o o l D i r e c t o r Qu a r t e r l y 3 P a r t i c i p a t e i n c o u n t y w i d e B i g L i f t m e e t i n g s , c o n v e n i n g s an d e v e n t s . Pr e s c h o o l D i r e c t o r Su p e r i n t e n d e n t Qu a r t e r l y 4 M a k e p r o g r e s s t o w a r d s i m p l e m e n t i n g P r e K - 3 a l i g n m e n t st r a t e g i e s s u c h a s c r o s s - g r a d e p r o f e s s i o n a l de v e l o p m e n t , c o a c h i n g a n d i n s t r u c t i o n a l a l i g n m e n t Pr e s c h o o l D i r e c t o r El e m e n t a r y S c h o o l P r i n c i p a l s Su p e r i n t e n d e n t 5 A l l o c a t e f u n d i n g t o e a r l y l e a r n i n g t h r o u g h t h e d i s t r i c t ' s Lo c a l C o n t r o l a n d A c c o u n t a b i l i t y P l a n a n d b u d g e t s be g i n n i n g i n 2 0 1 6 / 1 7 . Sc h o o l B o a r d 6 Me e t t h e r e q u i r e m e n t s o f B i g L i f t d a t a c o l l e c t i o n a n d ex t e r n a l e v a l u a t i o n , i n c l u d i n g i m p l e m e n t i n g d a t a - s h a r i n g ag r e e m e n t s w i t h B i g L i f t e v a l u a t o r s . Pr e s c h o o l D i r e c t o r Su p e r i n t e n d e n t Qu a r t e r l y 7 Tr a c k a n d m a k e a v a i l a b l e d a t a o n a t t e n d a n c e a n d ch r o n i c a b s e n t e e i s m a n d p a r t i c i p a t e i n t h e B i g L i f t at t e n d a n c e p r o j e c t w i t h t h e H a r v a r d ' s S 3 R & D L a b . Pr e s c h o o l D i r e c t o r Su p e r i n t e n d e n t 8 Sh a r e e l e m e n t a r y s t u d e n t a s s e s s m e n t d a t a ( e . g . , m a t h an d r e a d i n g a s s e s s m e n t d a t a , r e p o r t c a r d d a t a a n d st a n d a r d i z e d t e s t d a t a ) a s r e q u e s t e d b y B i g L i f t ev a l u a t o r s . Su p e r i n t e n d e n t 9 Co l l e c t a n d r e v i e w p r e s c h o o l a s s e s s m e n t d a t a a s p a r t o f th e k i n d e r g a r t e n e n t r y p r o c e s s . Ki n d e r g a r t e n T e a c h e r s El e m e n t a r y S c h o o l P r i n c i p a l s 10 Ma k e p r o g r e s s t o w a r d e s t a b l i s h i n g a n d i m p l e m e n t i n g co m m o n k i n d e r g a r t e n r e a d i n e s s a n d e l e m e n t a r y s t u d e n t as s e s s m e n t t o o l s c o u n t y w i d e . El e m e n t a r y S c h o o l P r i n c i p a l s Su p e r i n t e n d e n t 11 W o r k w i t h T h e B i g L i f t t o i d e n t i f y a n d i m p l e m e n t s u m m e r le a r n i n g p r o g r a m s t h a t m e e t t h e n e e d s o f s t r u g g l i n g re a d e r s . Pr e s c h o o l D i r e c t o r El e m e n t a r y S c h o o l P r i n c i p a l s Su p e r i n t e n d e n t Th e B i g L i f t So c i a l I n n o v a t i o n F u n d Sc o p e o f W o r k Se p t e m b e r 1 , 2 0 1 7 - A u g u s t 3 1 , 2 0 1 7 Ma j o r a c t i v i t i e s Sc h o o l D i s t r i c t G o a l : T h e s c h o o l d i s t r i c t i s m a k i n g p r o g r e s s t o w a r d s e n s u r i n g t h a t i n c r e a s i n g p e r c e n t a g e s o f c h i l d r e n a r e r e a d i n g p r o f i c i e n t l y b y t h i r d g r a d e Di s t r i c t : S o u t h S a n F r a n c i s c o U n i f i e d S c h o o l D i s t r i c t Big Lift Scope of WorkExhibit A Ex h i b i t A - Pa g e 17 12 W o r k w i t h T h e B i g L i f t t o i d e n t i f y a n d i m p l e m e n t f a m i l y en g a g e m e n t s t r a t e g i e s t h a t b u i l d u p o n f a m i l y s t r e n g t h s , cu l t u r e a n d l a n g u a g e a n d e s t a b l i s h a u t h e n t i c pa r t n e r s h i p s w i t h f a m i l i e s . Pr e s c h o o l D i r e c t o r El e m e n t a r y S c h o o l P r i n c i p a l s Su p e r i n t e n d e n t Big Lift Scope of WorkExhibit A Ex h i b i t A - Pa g e 18 CERTIFICATIONS REGARDING (A) DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; (B) DRUG-FREE WORKPLACE REQUIREMENTS; AND (C) LOBBYING A. Debarment, Suspension, and Other Responsibility Matters As required by the regulations implementing Executive Order 12549, Debarment and Suspension, implemented at 34 CFR Part 85, Section 85.510, Participants’ responsibilities. A. As authorized representative of the applicant, I the applicant certify that neither the applicant nor its principals: · Are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. · Has, within a three-year period preceding this application, been convicted of, or had a civil judgment entered against them for commission of fraud or other criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction or records, making false statements, or receiving stolen property. · Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) (b) of this certification, and · Has not, within a three-year period preceding this application, had one or more public transactions (federal, state or local) terminated for cause or default; B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. B. Drug-Free Workplace7 As required by the Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F. The regulations require certification by grantees, prior to award, that they will maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed when the agency determines to award the grant. False certification or violation of the certification may be grounds for suspension of payments, suspension or termination of grants, or government-wide suspension or debarment (see 34 CFR Part 85, Section 85.615 and 85.620). The applicant certifies that it has or will continue to: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee’s workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establish an ongoing drug-free awareness program to inform employees about— (1) the dangers of drug abuse in the workplace, (2) the grantee’s policy of maintaining a drug-free workplace. (3) any available drug counseling, rehabilitation, and employee assistance programs, and (4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a) (d) Notifying the employee in the statement required by paragraph (A) that, as a condition of employment under the grant, the employee will: (1) abide by the terms of the statement, and (2) notify the employer, in writing of his or her conviction for a violation conviction for a violation of any criminal drug statute occurring in the workplace no later than five days after such conviction (e) Notifying the agency in writing within ten days after receiving notice under subparagraph (d) (2)) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted— (1) Taking appropriate personnel action against such an employee, up to and including termination…; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (3) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f) C. Certification – Lobbying Activities (a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, renewal, amendment or modification of any federal grant, or cooperative agreement; (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all tiers (including subawards, subgrants, contracts under grants and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. By signing this Certification page, you certify that you agree to perform all actions and support all intentions in the Certification sections of this application. __________________________________________________________ ____________________________________________________________ Legal Applicant Printed Name and Title of Authorized Representative ____________________________________________________________ _______________________________________________________________ Signature of Authorized Representative Date 22 Exhibit A Exhibit A - Page 19 Big Lift Background Check Policies According to the Big Lift Subgrantee Terms and Conditions, and in accordance with regulations established by the federal Social Innovation Fund grant, all grant-funded staff is subject to a mandated criminal history screening procedure. The Corporation for National and Community Service (CNCS) requires that subgrantees complete the appropriate criminal history checks on every individual listed in the final budget, including those who are paid with match funds, those who donate their time or services as in- kind match, and those who are employed as contractors, consultants, and program partners. These checks must be completed before any employee time is charged to the grant or the grant’s matching funds. CNCS regulations require that subgrantees:  Verify grant funded staff identity against government photo identification  Obtain written authorization from individual to preform background check  Document understanding that selection is subject to the checks  Determine the types of checks required and from where they are to be obtained  Pay for the background checks  Preform the NSOPW (nsopw.gov) check before service/work begins  Initiate the criminal history information check(s) no later than the start of service/work  Provide opportunity for review of findings  Keep information confidential  Accompany those with pending checks when in contact with vulnerable populations1  Maintain the results of checks  Document that you verified identity and conducted the required checks  Document that you considered the results of the checks Staff with recurring2 access to vulnerable populations must pass a three-part criminal history check before beginning work (or charging time to this grant). The check must include: 1) A nationwide check of the Department of Justice’s National Sex Offender Public Website (NSOPW) 2) A name or fingerprint based search of the official state criminal history registry in California 3) Submission of fingerprints through the state central record repository to the FBI for a national criminal background check. All grant-funded staff (including consultants) that do not have recurring access vulnerable populations must have passed at least: 1) the NSOPW check AND EITHER 2) the state criminal history background check OR 3) the FBI national criminal history background check. Staff cannot begin service until checked against the NSOPW, however, individuals may begin service while criminal registry checks are pending. Staff with pending background checks, however, may not have unaccompanied access to vulnerable populations while waiting for the results of the State or FBI checks. 1 Vulnerable populations are defined as children, persons age 60 or older, or individuals with disabilities. 2 Recurring access is defined as the ability on more than one occasion to approach, observe, or communicate through physical proximity or other means, including but not limited to electronic or telephonic communications, Exhibit A Exhibit A - Page 20 Individuals with pending checks must at all times be in the physical presence of someone who has been cleared for access. Any individual who is registered, or required to be registered, on a sex offender registry or was convicted of murder will not be cleared to participate in the program, even if the organization’s policy may, under some circumstances (such as through an appeal process), allow it. Anyone who refuses to undergo the National Service Criminal History Check or makes a false statement in connection with a program’s inquiry concerning the person’s criminal history is ineligible to serve. Subgrantees may use a pre-approved alternative search procedure to conduct background checks, including maintaining clearance letters in lieu of actual results for FBI and state checks. Subgrantees using an approved alternative procedure must satisfy documentation requirements by entering into a written agreement with the organization conducting the background check that specifies that any individual who is registered, or required to be registered, on a sex offender registry or was convicted of murder will not be cleared to participate in the program, even if the organization’s policy, may under some circumstances, allow it. Please review CNCS guidance on Pre-Approved Alternative Search Procedures3 and contact The Big Lift at thebiglift@siliconvalleycf.org to receive approval if your organization plans to use an alternative search procedure. _____________________ agrees to conduct the appropriate background checks on all grant funded staff and agrees to maintain a record of all results either by printing the screen(s) or by some other method that retains paper or digital images that show the date the searches were performed and the results. Subgrantees must allow SVCF and/or CNCS access to these records for oversight and monitoring purposes. SVCF will review the results and proper documentation of background checks during desk audits and site visits. Failure to comply with this requirement could jeopardize funding. Failure to comply with background check procedures can result in a fine made payable to Silicon Valley Community Foundation. Background checks are an ongoing requirement. Subgrantees are required to initiate/complete appropriate checks and maintain appropriate records for any new hire to subgrantee program. Please refer to CNCS’ FAQs on criminal history checks for more useful information on meeting the requirement. Signature: ________________________________ Date: ________________ Name ___________________________________________________________ Title _____________________________________________________________ 3 http://www.nationalservice.gov/sites/default/files/resource/Current_Pre- Approved_ASPs_as_of_January_4_2016_0.pdf Exhibit A Exhibit A - Page 21 The Big Lift Reporting Calendar September 1, 2017 through August 31, 2018 2017 S M T W T F S S M T W T F S S M T W T F S S M T W T F S SEPTEMBER OCTOBER NOVEMBER DECEMBER 1 2 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 24 25 26 27 28 29 30 29 30 21 26 27 28 29 30 24 25 26 27 28 29 31 31 2018 S M T W T F S S M T W T F S S M T W T F S S M T W T F S JANUARY FEBRUARY MARCH APRIL 1 2 3 4 5 6 1 2 3 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 25 26 27 28 29 30 31 29 30 MAY JUNE JULY AUGUST 1 2 3 4 5 1 2 1 2 3 4 5 6 7 1 2 3 4 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30 31 SEPTEMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 = Reimbursement Request Due = Progress Report Due Exhibit A Exhibit A - Page 22 Effective 9/1/2017 The Big Lift Subgrantee Terms and Conditions 2017 Exhibit A Exhibit A - Page 23 Page | ii Big Lift Subgrantee Terms and Conditions 2017 Table of Contents I. Introduction .................................................................................................................................................... 1 II. Authority and Scope ...................................................................................................................................... 1 III. Programmatic Terms and Conditions ........................................................................................................ 2 a. Definitions and Roles ................................................................................................................................. 2 b. Project Period ............................................................................................................................................. 3 c. Programmatic Compliance ....................................................................................................................... 3 d. Family Eligibility .......................................................................................................................................... 7 e. Programmatic Amendments .................................................................................................................... 7 f. Progress Reports ......................................................................................................................................... 8 IV. Fiscal Terms and Conditions ........................................................................................................................ 8 a. Fiscal Compliance ....................................................................................................................................... 8 b. Cost reimbursement ................................................................................................................................. 8 c. Direct Costs Priority ................................................................................................................................... 9 d. Allowable Costs and Activities .................................................................................................................. 9 e. Unallowable Costs ................................................................................................................................... 11 f. Collaborating Organizational Costs ........................................................................................................ 12 g. Supplantation ........................................................................................................................................... 12 h. Matching Requirements .......................................................................................................................... 12 i. Program Income ........................................................................................................................................ 14 j. Budgets and Budget Amendments ......................................................................................................... 14 k. Fraud, Waste and Abuse ......................................................................................................................... 16 V. Reporting Requirements ............................................................................................................................. 16 a. Programmatic Reporting ......................................................................................................................... 16 b. Fiscal Reporting ........................................................................................................................................ 17 c. Grant Close Out ........................................................................................................................................ 18 VI. Appendix ...................................................................................................................................................... 18 Resources ...................................................................................................................................................... 18 Exhibit A Exhibit A - Page 24 Page | 1 Big Lift Subgrantee Terms and Conditions 2017 I. Introduction The Big Lift is a collective impact approach where school districts partner with nonprofit preschool programs and community-based agencies to work toward the long-term goal of third grade reading success. This collaborative is led by three agencies – Silicon Valley Community Foundation (SVCF), the San Mateo County Office of Education (SMCOE) and the County of San Mateo, and funding for this grant is made available through San Mateo County Measure A tax dollars and a Social Innovation Fund (SIF) grant from the Corporation for National and Community Service (CNCS). There are five conditions that, together, lead to meaningful results from collective impact and that are integral to The Big Lift’s approach: a shared vision for change or common agenda, shared measurement, mutually reinforcing activities, continuous communication and backbone support. To achieve this ambitious goal, The Big Lift has committed to advancing the national Campaign for Grade-Level Reading framework, which specifies the following evidence-based interventions, or “four pillars”: 1) A comprehensive school readiness strategy focused on high-quality preschool for 3- and 4-year-olds, leading to an aligned and sequenced set of high-quality learning experiences in kindergarten through third grade; 2) A focus on reducing chronic absence in the early grades, based on research about the importance of attendance in the early years to improving academic outcomes; 3) Development of inspiring summer learning opportunities that enable children to maintain their academic and developmental gains from high-quality preschool throughout the early grades; and 4) Strengthening family and community engagement through investments in strategies that support meaningful partnerships between families and schools. Subgrantees of these funds will be expected to participate in all aspects of The Big Lift, to support the implementation of all four of the above pillars, to work collaboratively with SVCF, SMCOE and the County of San Mateo and to be active partners in leading this change effort. More information about The Big Lift can be found at www.thebiglift.org, and more information about the Social Innovation Fund can be found at www.nationalservice.gov/programs/social-innovation-fund. II. Authority and Scope These Terms and Conditions, developed by SVCF, set forth the requirements of the Big Lift Social Innovation Fund (SIF) grant program in compliance with all applicable laws, rules and regulations and are to be adhered to by both SVCF and all subgrantees of SIF federal funds, whether or not they are explicitly stated here. These include, but are not limited to: the National and Community Service Act (NCSA) of 1990 (42 U.S.C. 12501 et seq., at §12653(d)); Exhibit A Exhibit A - Page 25 Page | 2 Big Lift Subgrantee Terms and Conditions 2017 the Social Innovation Fund Cooperative Agreement Terms and Conditions; Criminal History Check Requirements (45 CFR, Part 2540); Cost Principles for Non-Profit Organizations (2 CFR Part 230) or Cost Principles for State, Local, and Indian Tribal Governments (2 CFR, Part 225) or Cost Principles for Educational Institutions (2 CFR, Part 220); Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations (2 CFR, Part 215); Audits of States, Local Governments and Non-Profit Organizations (OMB Circular A-133); Government wide Requirements for Drug-Free Workplace (45 CFR Part 2545); and Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance (45 CFR Part 2555). SVCF may waive any provision within its authority contained in these Terms and Conditions; however, waivers cannot be given for provisions that are beyond the scope of SVCF’s authority. Any subgrantee that desires a waiver of any of the provisions of these Terms and Conditions must initiate the process in writing, to SVCF. A written request for a waiver does not excuse a subgrantee from following the provisions of these Terms and Conditions until such a waiver is (or is not) granted. SVCF may choose to grant a waiver request in full, grant a request in part, or not grant a request for a waiver. SVCF reserves the right, at any time, to terminate grants with subgrantees that are not in compliance with the requirements set forth in The Big Lift SIF Terms and Conditions. III. Programmatic Terms and Conditions a. Definitions and Roles Federal Awarding Agency: The Corporation for National and Community Service (CNCS) is the federal awarding agency for the Social Innovation Fund (SIF). All entities receiving funding from this agency, either directly or through an intermediary, must comply with the SIF Terms and Conditions and all applicable federal regulations, statutes and administrative authorities. Intermediary: The Silicon Valley Community Foundation (SVCF) is the intermediary entity for the SIF award from CNCS. SVCF is responsible for ensuring that the SIF award meets all applicable CNCS and federal regulations, statutes and administrative authorities, in conformance with the approved application. SVCF is legally accountable to CNCS for the use of SIF award funds, is bound by the provisions of the award, and is responsible for ensuring that co-lead organizations and subgrantee organizations comply with The Big Lift SIF Terms and Conditions, federal regulations and OMB circulars, etc. Co-Lead: The entities that are responsible for coordinating and collaborating with organizations in their communities to perform the activities of the SIF Big Lift award are Exhibit A Exhibit A - Page 26 Page | 3 Big Lift Subgrantee Terms and Conditions 2017 “co-lead” entities. The co-lead is expected to provide leadership to The Big Lift collaborative and ensure that activities are aligned and that the community is making steady progress towards third grade reading proficiency. Subgrantee: Any entity that receives a Big Lift SIF grant award from SVCF to provide a direct service is a “subgrantee” and is accountable to SVCF for the use of the federal (and matching) funds provided. Each subgrantee is expected to work collaboratively with its co- lead agency(ies) to carry out the work outlined in its grant agreement, scope of work and budget. Matching Contributions: SIF requires that both intermediaries and subgrantees provide a 1:1 match for funds received from CNCS. By law, SIF match must be in non-federal cash. Unlike most Federal grant programs, the market value of goods and services donated by third parties as “in kind” matching costs does not count toward the matching requirement. However, a significant amount of matching contributions for The Big Lift awards will be provided by Measure A Tax dollars. For this reason, subgrantees will be asked to provide matching contributions in small, increasing amounts, and The Big Lift will consider in-kind contributions as a part of meeting this requirement. All matching contributions are bound by the provisions of federal rules and regulations, statutes and administrative authorities. b. Project Period A project period is the complete length of time a subgrantee is proposed to be funded to complete approved activities under the agreement. A project period may contain one or more budget periods. A budget period is a specific interval of time for which Federal funds are being provided to fund an Awardee's approved activities and budget. Unless otherwise specified, the subgrantees grant agreement covers a 36-month project period. Contracts and budgets will be reviewed and renewed annually up to the 36-month project period. Funding is contingent upon satisfactory performance as determined by SVCF and the availability of funds. Please review your grant agreement and approved budget to see the specific dates of your budget period. c. Programmatic Compliance By entering into a grant agreement, the subgrantee has agreed to participate and contribute to the larger Big Lift community collaborative, to support progress on all four pillars of The Big Lift and to comply with the following: Eligibility. Big Lift eligible communities are defined by school district boundaries and include: Bayshore, Brisbane, Cabrillo, Jefferson Elementary, La Honda-Pescadero, Pacifica, Ravenswood, Redwood City, San Bruno Park, San Mateo-Foster City and South San Exhibit A Exhibit A - Page 27 Page | 4 Big Lift Subgrantee Terms and Conditions 2017 Francisco. Big Lift preschool classrooms will be required to meet and maintain a Tier 3 or higher rating on the San Mateo County Quality Rating and Improvement System (QRIS). Licensure in good standing. Preschool subgrantees must have a license to operate preschool facilities and must ensure that licensed sites are in good standing with Community Care Licensing. Background check requirements. All grant-funded staff (including consultants) that have recurring access1 to children, persons age 60 or older, or individuals with disabilities must have passed a three-part criminal history check before beginning work (or charging time to this grant). This check must include: (1) a nationwide check of the Department of Justice’s National Sex Offender Public Website (http://www.NSOPW.gov), (2) a name- or fingerprint- based search of the official state criminal history registry in the state in which the subgrantee is operating and of the official state criminal history registry in which the individual resides and (3) submission of fingerprints through the state central record repository to the FBI for a national criminal history background check. All grant-funded staff (including consultants) that do not have recurring access to children, persons age 60 or older, or individuals with disabilities must have passed at least: (1) the NSOPW check AND EITHER (2) the state criminal history background check OR (3) the FBI national criminal history background check. Subgrantees must retain a record of all results either by printing the screen(s) or by some other method that retains paper or digital images that show the date the searches were performed and the results. Subgrantees must allow SVCF and/or CNCS access to these records for oversight and monitoring purposes. Any individual who is registered, or required to be registered, on a sex offender registry or was convicted of murder will not be cleared to participate in the program, even if the organization’s policy may, under some circumstances (such as through an appeal process), allow it. Anyone who refuses to undergo the National Service Criminal History Check or makes a false statement in connection with a program’s inquiry concerning the person’s criminal history is ineligible to serve. Failure to conduct proper background checks may jeopardize your grant, or require organization to pay a fine for every staff member without the proper background checks in place. 1 Recurring access is defined as the ability on more than one occasion to approach, observe, or communicate with a person, through physical proximity or other means, including but not limited to, electronic or telephonic communication. Exhibit A Exhibit A - Page 28 Page | 5 Big Lift Subgrantee Terms and Conditions 2017 Involvement in evaluation efforts. Subgrantees must participate in evaluation efforts led by SVCF, SMCOE and the designated external evaluator, which may include participating in surveys, focus groups, interviews, assessments and/or classroom observations. Subgrantees will not be required to conduct their own evaluation but will be expected to collect and provide access to information as outlined in their scope of work and as necessary. This will include, but not be limited to: timely reporting of required data in the designated data system, conducting twice a year observational assessments using a valid and reliable child assessment tool, and making progress toward conducting a developmental screening on each child in a Big Lift-funded classroom using an approved tool. Compliance with subgrantee monitoring activities. Monitoring activities include, but are not limited to, site visits by SVCF staff and/or staff from CNCS, progress reports on implementation of goals and objectives, and submission of financial records, as required by SVCF. SVCF will conduct both in-person site visits and occasional desk reviews of subgrantees throughout the course of the contract to ensure compliance with these Terms and Conditions. Subgrantees are required to address all site visit or desk review report findings by the deadline as set forth by SVCF. State and other federal funding compliance. Subgrantees must maintain compliance with other funding sources. Subgrantees receiving Title 5 or Head Start funds must maintain good standing with the California Department of Education/Child Development Division and/or the Administration for Children and Families. Failure to do so may jeopardize Big Lift funding. Timely reporting. SVCF will track and monitor timely and accurate submissions of data, progress reports and requests for reimbursement, and efforts will be made to correct and implement improvements to any areas of concern identified at a site visit or at any other point during the grant cycle. Patterns of late and/or inaccurate reporting as well as minimal or no effort to improve compliance with these Terms and Conditions will be taken into consideration when making future funding recommendations, and in egregious cases may affect continued funding for the current grant year. Utilization of the Social Innovation Fund name and logo. Subgrantees must use the Social Innovation Fund name and logo on all public facing materials, signs, banners, press releases, social media, and publications related to their SIF program in accordance with CNCS requirements. To publicize the relationship between the program and the SIF, the subgrantee should use one of the following phrases when describing their program: “a Social Innovation Fund (SIF) program” or “a proud subgrantee of the Social Innovation Fund (SIF) program.” The subgrantee may not alter the SIF logo, and must obtain written permission before using the SIF name or logo on materials that will be sold, or permitting donors/affiliates to use the SIF name or logo in promotional materials. The subgrantee may Exhibit A Exhibit A - Page 29 Page | 6 Big Lift Subgrantee Terms and Conditions 2017 not use or display the SIF name or logo in connection with any activity prohibited in these Terms and Conditions. SIF logos can and more guidance can be found on our subgrantee portal: http://www.thebiglift.org/grantees Utilization of The Big Lift name and logo. Subgrantees must use The Big Lift name and logo on all public facing materials, signs, banners, press releases, social media, and publications related to their Big Lift SIF program, in addition to the SIF name and logo. The Big Lift logo can be found here. Communication collaboration. Subgrantees must participate in The Big Lift’s efforts to disseminate information about Big Lift SIF program(s) and The Big Lift through social media and other communication channels. This includes obtaining photo releases to be provided to SVCF for the purposes of communicating information about The Big Lift, when applicable, through social media, publications, reports, etc. Prohibited Program Activities. While charging time to this Award, subgrantees may not engage in the following activities: 1. Attempting to influence legislation. 2. Organizing or engaging in protests, petitions, boycotts, or strikes. 3. Assisting, promoting or deterring union organizing. 4. Impairing existing contracts for services or collective bargaining agreements. 5. Engaging in partisan political activities or other activities designed to influence the outcome of an election to any public office. 6. Conducting a voter registration drive or using Big Lift funds to conduct a voter registration drive. 7. Participating in, or endorsing, events or activities that is likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected Officers. 8. Engaging in religious instruction; conducting worship services; providing instruction as part of a program that includes mandatory religious instruction or worship; constructing or operating facilities devoted to religious instruction or worship; maintaining facilities primarily or inherently devoted to religious instruction or worship; or engaging in any form of religious proselytization. 9. Providing a direct benefit to: a. A for-profit entity; b. A labor union; c. A partisan political organization; d. An organization engaged in the religious activities described in the preceding sub clause; unless funds are not used to support the religious activities; or Exhibit A Exhibit A - Page 30 Page | 7 Big Lift Subgrantee Terms and Conditions 2017 e. A nonprofit entity that fails to comply with the restrictions contained in section(c)(3) of U.S.C. Title 26. 10. Providing abortion services or referrals for receipt of such services. 11. Grant funds may not be used for international travel or projects where the primary beneficiaries of an activity are outside of the United States 12. Such other activities as the Big Lift may prohibit Individuals my exercise their rights as private citizens and may participate in the above activities on their own initiative, on non-Big Lift time, and using non-Big Lift (or matching) funds. d. Family Eligibility The Big Lift strives for a diversity of income levels to be represented within classrooms, while giving overall priority for new spaces to low-income families. The goal is to increase accessibility for low- and middle-income families. The Big Lift’s definition of low-income households is those earning 80 percent of San Mateo County’s most current median income. The Big Lift programs are required to enroll only children whose family income meets this definition. The Big Lift uses HUD income guidelines to establish eligibility. Income guidelines for 2017 are as follows: Family size of 2: $84,300 annually or $7,025 monthly Family size of 3: $94,850 annually or $7,904 monthly Family size of 4: $105,350 annually or $8,779 monthly Family size of 5: $113,800 annually or $9,483 monthly e. Programmatic Amendments The scope of work outlined in the subgrantee’s contract details the activities to be carried out and goals to be accomplished over the course of the contractual period. Subgrantees are required to obtain written approval from SVCF before making any changes to the scope, objectives or goals of their program, whether or not a budgetary change is involved. For any changes to the previously-approved staffing of the program (resignation, hire, medical leave, etc.), SVCF must be notified within two weeks of the time the subgrantee is notified of the change, in writing via e-mail. Any submission beyond two weeks from the change date may impact the possibility of reimbursement and will be subject to SVCF Exhibit A Exhibit A - Page 31 Page | 8 Big Lift Subgrantee Terms and Conditions 2017 approval. For all new hires, a resume must be provided, as well as a certification of completed background check requirements. SVCF must also be notified if the Executive Director, Program or Fiscal Contact is changed to ensure contact information is updated, regardless of whether or not the individual(s) are on the approved budget. See the Budgets and Budget Amendments section for more information on changes that require a formal budget amendment. f. Progress Reports Subgrantees will be required to submit twice-yearly narrative reports that describe progress toward meeting identified goals from the approved scope of work and success and challenges in implementing their Big Lift-funded program. Subgrantees will also be asked to share interesting or inspiring stories and anecdotes that reflect the value of their program. These stories will be shared with CNCS and other interested parties, and may be disseminated and/or published via The Big Lift’s social media channels and The Big Lift reports. The report is due on the last business day of the first and third quarters only (September 30th and March 30th), utilizing an SVCF-approved form. IV. Fiscal Terms and Conditions a. Fiscal Compliance The subgrantee agrees to account for its federal grant funds, make monthly financial reports on prescribed forms and meet reasonable fiscal and administrative requirements, as described below. The subgrantee further agrees to establish fiscal control and fund accounting procedures which meet minimum requirements of these Terms and Conditions, CNCS SIF Terms and Conditions, and federal Office of Management and Budget Circulars, along with all other requirements, which assure proper disbursement of and accounting for grant funds. Accounting procedures should be established and those procedures must provide for an accurate and timely recording of receipt of funds by source, of expenditures made from such funds, and of unexpended balances. These requirements and all provisions in these Terms and Conditions are also applicable to all matching funds for this federal award, the details for which are outlined below under Matching Requirements. b. Cost reimbursement This is a cost reimbursement grant. Reimbursements will be made only for expenses included in the approved subgrantee budget, and only after the approved expenses have Exhibit A Exhibit A - Page 32 Page | 9 Big Lift Subgrantee Terms and Conditions 2017 been incurred and expensed. Funds will not be paid in a lump sum, such as by dividing a grant into a monthly or quarterly billing amount, or on a per-child per-day basis, but rather funds will be disbursed over time as the subgrantee incurs costs, and submits a request for reimbursement (invoice) to SVCF with appropriate back-up documentation. All items listed on invoices, including those covered through matching funds, must be accounted for and easily identifiable through receipts, a general ledger, timesheets, etc., and made available to SVCF for monitoring and review. Subgrantees will be required to submit monthly invoices. Invoices are due on the 15th day of each month following the end of the reporting period (or on the next business day if the 15th falls on a holiday or weekend), utilizing the SVCF-approved form. Final requests for reimbursement are due no later than 35 days (to the nearest business day) following the end date of the contract unless amended. Final reimbursements are to be inclusive of the final month or final quarter of the respective contract for services up to and including those provided on the final day of the contract. Supplemental billing (billing for additional dollars to supplement previous invoices) is not allowable. Late or inaccurate invoices that require resubmittal may result in delay of payment. c. Direct Costs Priority Subgrantees must allocate at least 85% of their total Big Lift SIF budget to providing direct services to children, parents and/or providers. The Big Lift award is not intended to defray administrative costs2 within an organization, and funding requests to pay for direct service activities will be given priority over requests for related administrative costs. When other sources of support are not available for these costs, no more than 15% of the total Big Lift budget can be allocated toward administrative costs. d. Allowable Costs and Activities In general, costs associated with coordinating the local Big Lift collaborative and dedicated staff time to ensure grant compliance are allowable costs, keeping in mind that priority is given to direct service costs. All items listed below are allowable costs for federal and matching funds, as they pertain to the implementation and administration of the subgrantee’s Big Lift award:  Administrative Costs: general administration and general expenses (not specific to one program but necessary for implementation) such as the director's office, accounting, auditing, personnel, general legal services, and operations and maintenance expenses 2 Administrative costs are defined as activities that do not provide a direct benefit to children, parents or providers, and include any allowance for indirect costs and audits, as well as general administration and expenses. Exhibit A Exhibit A - Page 33 Page | 10 Big Lift Subgrantee Terms and Conditions 2017  Advertising: includes only those costs for (1) the recruitment of personnel required for performance of the award, (2) the procurement of goods and services for the performance of the award, or (3) program outreach and other specific purposes necessary to meet the requirements of the award  Advisory council or committee costs  Audits: a reasonably proportionate share of the costs of audits required by, and performed in accordance with, the Single Audit Act Amendments of 1996  Consultants: includes costs of professional and consultant services rendered by persons who are members of a particular profession or possess a special skill that falls outside of the subgrantees capability, and who are not officers or employees of the subgrantee; requires evidence of the contractual agreement  Equipment: includes any single item with a value of $5,000 or more and an expected useful life of one year or more; requires prior approval before purchasing  Fringe Benefits: include FICA, unemployment insurance, workers compensation, disability, retirement/pension, life insurance, and medical/dental benefits  Indirect Cost Rate: For organizations that have an established indirect cost rate for Federal awards, administrative costs mean those costs that are included in the organization’s indirect cost rate. Such costs are generally identified with the organization’s overall operation and are further described in OMB Circular A-122 (for non-profits), A-87 (for state, local and Indian tribal governments) and A-21 (for educational institutions).  Insurance: refers to insurance the subgrantee is required to carry, or which is approved, under the terms of the award  Labor relations costs  Maintenance and repair costs: for necessary maintenance, repair or upkeep which neither adds to the permanent value nor appreciably prolongs its intended life  Memberships, subscriptions and professional activity costs  Public Relations: refers to community relations and those activities dedicated to maintaining the image of the organization or maintaining or promoting understanding and favorable relations with the community or public at large or any segment of the public, which includes only (1) costs specifically required by the award, (2) costs of communicating with the public and press pertaining to specific activities or accomplishments which result from performance of the award (these costs are considered necessary as part of the outreach effort for the award), or (3) costs of conducting general liaison with news media and government public relations officers, to the extent that such activities are limited to communication and liaison necessary to keep the public informed on matters of public concern, such as notices of funding opportunities, financial matters, etc.  Rental costs of buildings and equipment  Salaries and Wages: including all full- and part-time employees working on award activities  Supplies Exhibit A Exhibit A - Page 34 Page | 11 Big Lift Subgrantee Terms and Conditions 2017  Training: includes only training for staff and providers of award initiatives, and may also include materials and training-related travel  Travel e. Unallowable Costs The following list of costs cannot be supported with Big Lift grant awards, or matching contributions (either cash or in-kind):  Advertising: includes costs of displays, demonstrations and exhibits; costs of promotional items and memorabilia, including models, gifts and souvenirs; and costs of advertising and public relations designed solely to promote the organization  Alcoholic beverages  Alumni/ae activities (for Institutes of Higher Education)  Bad debts: including losses (whether actual or estimated) arising from uncollectable accounts and other claims, and related collection costs, and related legal costs, arising from such debts after they have been determined to be uncollectable  Construction  Entertainment costs: including for amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities)  Facilities improvement  Fundraising  Goods or services for personal use  Impairing existing contracts for services or collective bargaining agreements  International activities: including travel or projects where the primary beneficiaries of an activity are outside the United States  Lobbying: any activity with the purpose of influence legislation, political parties, political platforms, political candidates or elected officers, including engaging in partisan political activities or other activities designed to influence the outcome of an election to any public office  Protests or strikes: including organizing or engaging in protests, petitions, boycotts, strikes or assisting, promoting or deterring union organizing  Public relations: includes costs of meetings, meeting rooms, conventions, convocations, hospitality suites or other events and facilities related to other activities of the organization; and salaries and wages of employees engaged in setting up and displaying exhibits, making demonstrations, and providing briefings  Religious activities: including engaging in religious instruction; conducting worship services; providing instruction as part of a program that includes mandatory religious instruction or worship; operating facilities devoted to religious instruction or worship; maintaining facilities primarily or inherently devoted to religious instruction or worship; or engaging in any form of religious proselytization  Voter registration drives Exhibit A Exhibit A - Page 35 Page | 12 Big Lift Subgrantee Terms and Conditions 2017  Other organizational costs: not related to the management or administration of this federal award  Other such activities as CNCS and/or SVCF may prohibit Individuals may exercise their rights as private citizens and may participate in the above activities on their own initiative, on non-Big Lift time, and using non-Big Lift (or matching) funds. f. Procurement The purchasing of goods and services at the subgrantee level must follow federal procurement standards set in the Uniform Guidance on Procurement Standards for Non- State Entities in 2 CFR Part 200.318-326. Procurement guidelines ensure materials and services are obtained in an effective manner and maintain a standard of quality and integrity with maximum purchasing power of Big Lift funds. Subgrantees must maintain written policies and procedures for procurement that meet federal standards and written standards of conduct covering conflicts of interest. Costs incurred must be necessary and cost-effective. Absent of sole-source justification, all procurement transactions must be conducted in a manner providing full and open competition. g. Supplantation Federal funds must be used to supplement and not to supplant funds that have been appropriated for the same purpose. Therefore, awarded funds cannot be used to supplant - or replace - existing state and local funds already allocated for the same purpose. In addition, these grant funds should not be used to purchase items or services that would otherwise be purchased with the subgrantee’s own funds for this project. Expenditure of funds for the acquisition of new equipment or services, when equipment and/or personnel required for the successful execution of projects are already available, or budgeted for within the subgrantee organization, will be considered supplanting and will be disallowed. It will be expected of Big Lift subgrantees, however, to pursue other sources of funding where applicable. For example, state preschools, when eligible, should apply for additional funding when it comes available for the expansion of new spaces. h. Matching Requirements SIF intermediaries and subgrantees must both provide a 1:1 cash match for federal dollars received and be able to track the receipt and expenditure of both federal and cash match dollars. However, SVCF and its partners are utilizing San Mateo County Measure A tax dollars to meet the cash match requirements for subgrantees. This means that subgrantees will not have to raise the entirety of the required cash match each year, but Exhibit A Exhibit A - Page 36 Page | 13 Big Lift Subgrantee Terms and Conditions 2017 will be required to make small, gradually increasing commitments of monetary and in-kind resources, as follows: Cohort 1: Year 1 (5/1/2015-8/31/2016) – 10% of grant award, 5% of which must be a cash contribution Year 2 (9/1/2016-8/31/2017) – 15% of grant award, 7.5% of which must be a cash contribution Year 3 (9/1/2017-8/31/2018) – 20% of grant award, 10% of which must be a cash contribution Cohort 2: Year 1 (7/1/2016-8/31/2017) – 10% of grant award, 5% of which must be a cash contribution Year 2 (9/1/2017-8/31/2018) – 15% of grant award, 7.5% of which must be a cash contribution Year 3 (9/1/2018-8/31/2019) – 20% of grant award, 10% of which must be a cash contribution Districts will allocate funding to early learning through the district’s Local Control and Accountability Plan and budgets in FY16/17. Cash Match vs. In-kind Match Cash match includes unrestricted new or existing funds garnered through other, non- federal grant sources and spent for program-related costs. They cannot be previously obligated funding that is redirected for purposes of meeting this match requirement. Allowable cash match must include those costs which are allowable with Federal funds. Possible sources of cash match include (but are not limited to): private or philanthropic grants or contributions, state or local government grants or contracts for supportive services, or state or local government rent subsidy programs. Federal grant funds, including federal block grants distributed or administered by state or local governments, are not eligible as matching funds. In-kind match includes, but is not limited to, the valuation of in-kind real property, equipment, supplies, services, and other expendable property. “In-kind” is the value of something received or provided that does not have a cost associated with it. For example, if in-kind match is permitted by law (other than cash payments), the fair market value of donated services/office space could be used to comply with the in-kind match requirement. Also, third party in-kind contributions may count toward satisfying Exhibit A Exhibit A - Page 37 Page | 14 Big Lift Subgrantee Terms and Conditions 2017 match requirements provided the subgrantee receiving the contributions expends them as allowable costs. All matching funds, provided by both the subgrantee and SVCF, must be tracked accordingly. SVCF and SMCOE will work with subgrantees to ensure compliance with this requirement. Subgrantees must maintain an audit trail for all matching contributions, whether cash or in-kind, and all supporting documentation must be maintained and made available for review and monitoring by SVCF. The matching requirement amounts will be tracked on an on-going basis, but must be fully expended within 12 months from the start of the award period. Failure to meet the matching requirement at any of the 12 month increments will jeopardize current and future grant funding and may result in contract termination. i. Program Income Subgrantees that choose to charge fees must use The Big Lift Family Fee Scale. Income generated from family fees must be reported during each reporting period may not be used as match for The Big Lift. Grantees charging program fees must report program income on monthly invoices. j. Budgets and Budget Amendments Subgrantees may not begin to incur costs for a program until the budget has been approved by SVCF, referred to as the “original budget” or the “originally approved budget,” and included as part of the subgrantee’s contract. Any deviations from this originally approved budget are required to be reported to SVCF, and, in some cases, may require prior approval and a formal budget amendment before such changes can be made and costs incurred. All changes must be reported to SVCF within two weeks of the time the subgrantee/program director is notified of the change, in writing via e-mail. Any submission beyond two weeks from the change date may impact the possibility of reimbursement and will be subject to SVCF approval. In addition, the following types of changes that are reported to SVCF must be accompanied by a formal budget amendment:  disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or program manager;  the inclusion/addition of specific costs that require prior approval (such as items that cost more than $5,000);  the transfer of funds budgeted for one category of expense to another category of expense in excess of 10% of the total budget category; and/or  transferring or contracting out of any work under The Big Lift award, unless included in the originally approved budget. Exhibit A Exhibit A - Page 38 Page | 15 Big Lift Subgrantee Terms and Conditions 2017 When requesting approval for budget revisions, the subgrantee must use the SVCF- approved form for budget requests, to be submitted via e-mail to SVCF along with a written explanation for the requested change(s). SVCF will review the request and notify the subgrantee whether or not the budget revisions have been approved. All allowable costs as listed above may be included in a budget request and in requests for reimbursement (invoices). However, these costs must be necessary and reasonable for the performance of the federal award, be determined in accordance with generally accepted accounting principles (GAAP), and not be included as a cost or used to meet cost sharing or matching requirements for any other federally-financed program during the contractual period of this award. All matching costs must also be included in budget and reimbursement requests, allocated appropriately. Specific allowable costs per category are detailed below: Categories  Salaries and Benefits: Any individual working on grant-funded activities must be identified on the budget in order to receive reimbursement for his/her time. The salary and fringe benefits for each employee must be identified, and appropriate documentation kept on file (including signed timesheets and background checks that were initiated prior to start date). Identify each employee as either direct or administrative, and if an employee is providing both direct and administrative services, divide his/her salary and benefits appropriately onto different lines to distinguish the two. The budget narrative should include hourly rate and number of hours working on The Big Lift.  Travel: Mileage and expenses for program related travel (excluding normal/personal commute) is reimbursable at the subgrantees established rate of reimbursement, but not to exceed the most current IRS standard mileage rate. If the subgrantee does not have a written policy for mileage reimbursement, the most current IRS standard mileage rate will apply. Maintain appropriate documentation (receipts), when applicable.  Supplies: Items, necessary to carry out the functions of the grant, are allowable, such as age-appropriate literature, classroom materials, brochures, pens, postage, etc. List the item and cost and the need for the expenditure in the budget narrative section. Maintain appropriate documentation (receipts). Items that cost more than $5,000 require prior approval before purchase.  Contractual and Consultant Services: Any individual or organization that is providing a contractual/consultant service must be listed, with the hourly rate and total budgeted hours for the duration of the contract listed in the budget narrative. This does not include fringe benefits. (The contractual agreement between the consultant and the subgrantee must be submitted to and approved by SVCF.)  Other: Any other allowable items that do not fall under the above categories, including, for example, an approved indirect cost rate, or rent and utilities, are to be Exhibit A Exhibit A - Page 39 Page | 16 Big Lift Subgrantee Terms and Conditions 2017 included and recorded appropriately (except costs to be paid for with additional funds as detailed below). List the item and cost and the need for the expenditure in the budget narrative section. Maintain appropriate documentation (receipts). Items that cost more than $5,000 require prior approval before purchase.  Coordination: Additional funds are provided for the coordination of The Big Lift collaborative efforts. Examples include salary and benefits for an employee to coordinate and facilitate meetings, or fees for a consultant to do so, and meeting- related expenses. List the item and cost and the need for the expenditure in the budget narrative section. Maintain appropriate documentation (receipts). k. Fraud, Waste and Abuse The Corporation for National and Community Service (CNCS) awards federal funds to recipients and subgrantees for specific purposes and requires them to use the funds within the established Terms and Conditions. A federal award agreement is a legally binding contract. Subgrantees are encouraged to be aware of common grant fraud schemes and to adopt effective fraud risk-management efforts within their organization, and encourage other recipients of federal awards to do the same in order to prevent and detect fraud as early as possible. Each subgrantee awarded funding is to promptly report any credible evidence that a principal, employee, agent, contractor, subgrantee, or other person has submitted a false claim or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. You may report potential fraud, waste, abuse or misconduct by contacting SVCF or by reporting directly to the CNCS Office of the Inspector General (OIG): By mail: Office of the Inspector General Corporation for National and Community Service 1201 New York Avenue, NW Suite 830 Washington, DC 20525 By e-mail or telephone: hotline@cncsoig.gov 800-452-8210 Additional information is available from the CNCS OIG website at www.cncsoig.gov. V. Reporting Requirements a. Programmatic Reporting Programmatic Changes Exhibit A Exhibit A - Page 40 Page | 17 Big Lift Subgrantee Terms and Conditions 2017 Twice Per Year March 31st September 30th As stated above in Programmatic Amendments, any changes to the scope, objectives or goals of the program must be submitted to SVCF and require prior approval before changes are to be made. Changes to staffing of the program must be reported to SVCF in writing within two weeks of knowledge of the change (in order to ensure timely payment of affected invoices). Progress Reports Due Twice Per Year Twice annually, on March 31st and September 30th, Big Lift subgrantees must submit progress reports: 1. A narrative report using The Big Lift Progress Report Template and an updated scope of work will be collected. b. Fiscal Reporting Invoices Due monthly Budget Changes As stated above in Budgets and Budget Amendments, any major changes to the originally approved budget must be submitted to SVCF and require prior approval before changes are to be made. All other changes must be reported to SVCF in writing as soon as possible (in order to ensure timely payment of affected invoices). January 15th July 15th February 15th August 15th March 15th September 15th April 15th October 15th May 15th November 15th June 15h December 15th Exhibit A Exhibit A - Page 41 Page | 18 Big Lift Subgrantee Terms and Conditions 2017 c. Grant Close Out Grant close out is the process by which SVCF determines that all applicable administrative actions and all required work of the Federal award have been completed or if SVCF/subgrantee decides to discontinue contract. During grant close out SVCF will verify completion of program and financial requirements by subgrantee, reconcile funds expended and payments, ensure the proper match has been met, and account for equipment and supplies as necessary. Subgrantees must submit closeout documents within 45 days of the end of the contract period. Deliverables: Subgrantees will provide the following documents within 45 days of the end of award:  Final progress report  Cumulative Data Report  Final monthly Financial Report  Final reconciliation of revenue and expenses for each project year  Closeout Certification Form certifying information is accurate and supported by documentation  Equipment & Supply Inventory Forms (if applicable)  Inventory of Residual Supplies (if applicable) Record Retention: As a Subgrantee, it is important to maintain financial records, supporting documents, and all other records pertinent to your award. Subgrantees must retain all financial books, documents, papers and records directly related to this Agreement for a period of three (3) years after SVCF makes its final disbursement. VI. Appendix Resources Programmatic The Big Lift Website Corporation for National & Community Service Website Social Innovation Fund CNCS Criminal History Checks Quick Guide 2014 Social Innovation Fund Notice of Funding Availability 2014 Social Innovation Fund FAQs Fiscal Office of Management and Budget Circulars Exhibit A Exhibit A - Page 42 Page | 19 Big Lift Subgrantee Terms and Conditions 2017 List of Cost Items Contained in the OMB Cost Principles Fedesral Financial Management: Required Written Policies and Procedures Checklist Exhibit A Exhibit A - Page 43 CORPORATION FOR NATIONAL AND COMMUNITY SERVICE SOCIAL INNOVATION FUND COOPERATIVE AGREEMENT TERMS AND CONDITIONS (CFDA No. 94:019) Version 3.0 (effective July 31, 2012) Exhibit A Exhibit A - Page 44 Version 3.0 (effective July 31, 2012) TABLE OF CONTENTS I. GOVERNING AUTHORITIES, TERMS AND CONDITIONS OF SOCIAL INNOVATION FUND COOPERATIVE AGREEMENTS.......................................................................................................... 1 A. STATUTORY AUTHORITY. ............................................................................................. 1 B. OTHER APPLICABLE STATUTORY AND ADMINISTRATIVE PROVISIONS ....... 1 1. States, Indian Tribes, U.S. Territories, And Local Governments ................................... 1 2. Nonprofit Organizations .................................................................................................... 1 3. Educational Institutions..................................................................................................... 1 C. OTHER APPLICABLE STATUTES, REGULATIONS AND AUTHORITIES ............. 2 D. OTHER DOCUMENTS GOVERNING THE COOPERATIVE AGREEMENT ........... 2 E. ORDER OF PRECEDENCE ............................................................................................... 2 II. SOCIAL INNOVATION FUND SPECIAL PROVISIONS ..................................................................... 3 A. DEFINITIONS ..................................................................................................................... 3 B. ROLES AND RESPONSIBILITIES OF THE AWARDEE .............................................. 4 1. General ............................................................................................................................... 4 2. Sub-grants .......................................................................................................................... 4 3. Evaluation, Replication and Expansion ............................................................................ 5 4. SIF Learning Community ................................................................................................. 6 C. ROLES AND RESPONSIBILITIES OF THE CORPORATION..................................... 6 1. Sub-grants .......................................................................................................................... 6 2. Evaluation and Replication or Expansion ........................................................................ 6 3. SIF Learning Community ................................................................................................. 6 D. BUDGET AND PROGRAMMATIC CHANGES .............................................................. 6 1. Programmatic Changes ..................................................................................................... 6 2. Budgetary Changes ............................................................................................................ 7 E. NOTIFICATION OF STAFFING AND MANAGEMENT CHANGES........................... 7 F. MATCHING FUND REQUIREMENTS............................................................................. 7 G. REPORTING REQUIREMENTS ...................................................................................... 8 Exhibit A Exhibit A - Page 45 Version 3.0 (effective July 31, 2012) Social Innovation Fund Cooperative Agreement Terms and Conditions i Exhibit A Exhibit A - Page 46 Version 3.0 (effective July 31, 2012) 1. Awardee Progress Reports ................................................................................................ 8 2. Financial Reports ............................................................................................................... 8 3. Requests for Extensions ..................................................................................................... 8 4. Final Financial Reports ..................................................................................................... 9 H. COOPERATIVE AGREEMENT PERIOD AND INCREMENTAL FUNDING ............ 9 I. SITE VISITS .......................................................................................................................... 9 III. GENERAL PROVISIONS .............................................................................................................. 9 A. RESPONSIBILITIES FOR COOPERATIVE AGREEMENT ADMINISTRATION . 9 1. Accountability of the Awardee ........................................................................................ 9 2. Notice to Corporation ..................................................................................................... 10 B. FINANCIAL MANAGEMENT STANDARDS .............................................................. 10 1. General ............................................................................................................................. 10 2. Consistency of Treatment............................................................................................... 10 3. Audits ............................................................................................................................... 10 4. Indirect Cost Rates ......................................................................................................... 11 5. Payments Under The Cooperative Agreement............................................................. 11 6. Program Income.............................................................................................................. 12 C. AWARDEE PRODUCTS .................................................................................................. 12 1. Sharing Cooperative Agreement Products ................................................................... 12 2. Acknowledgment of Support ......................................................................................... 12 D. PROHIBITED PROGRAM ACTIVITIES ..................................................................... 13 E. CRIMINAL HISTORY CHECKS ................................................................................... 14 F. SUSPENSION OR TERMINATION OF GRANT ......................................................... 14 G. THE OFFICE OF INSPECTOR GENERAL ................................................................. 14 H. FEDERAL GRANT POLICIES ....................................................................................... 15 1. Nonprocurement Debarment And Suspension ............................................................ 15 2. Drug-Free Workplace ..................................................................................................... 15 3. Non-Discrimination......................................................................................................... 15 4. Trafficking In Persons .................................................................................................... 19 5. Central Contractor Registration (CCR) and Universal Identifier Requirement…..21 6. Transparency Act Award………………………………………………………………22 Appendices.................................................................................................................................. 276 Exhibit A Exhibit A - Page 47 Version 3.0 (effective July 31, 2012) Social Innovation Fund Cooperative Agreement Terms and Conditions ii Exhibit A Exhibit A - Page 48 Version 3.0 (effective July 31, 2012) Social Innovation Fund Cooperative Agreement Terms and Conditions 111 Exhibit A Exhibit A - Page 49 Version 3.0 (effective July 31, 2012) I. GOVERNING AUTHORITIES, TERMS AND CONDITIONS OF SOCIAL INNOVATION FUND COOPERATIVE AGREEMENTS A. STATUTORY AUTHORITY. This Cooperative Agreement is authorized by and subject to the National and Community Service Act of 1990, as amended by the Serve America Act (the “NCSA”), codified as 42 U.S.C. 12501 et seq. Awardees must comply with the requirements of the Act and its implementing regulations. B. OTHER APPLICABLE STATUTORY AND ADMINISTRATIVE PROVISIONS The following applicable federal cost principles, administrative requirements and audit requirements are incorporated by reference. 1. States, Indian Tribes, U.S. Territories, And Local Governments The following circulars and their implementing regulations apply to states, Indian tribes, U.S. territories, and local governments: a. OMB Circular A-102, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments – 45 CFR Part 2541. b. OMB Circular A-87, Cost Principles for State and Local Governments – 2 CFR Part 225. c. OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. 2. Nonprofit Organizations The following circulars and their implementing regulations apply to nonprofit organizations: a. OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations – 45 CFR Part 2543 or 2 CFR Part 215. b. OMB Circular A-122, Cost Principles for Nonprofit Organizations – 2 CFR Part 230. c. OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. 3. Educational Institutions The following circulars and their implementing regulations apply to educational institutions: Exhibit A Exhibit A - Page 50 Version 3.0 (effective July 31, 2012) a. OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations – 45 CFR Part 2543 or 2 CFR Part 215. b. OMB Circular A-21, Cost Principles for Educational Institutions – 2 CFR Part 220. c. OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. These documents can be found here: http://www.access.gpo.gov/nara/cfr/waisidx_07/2cfrv1_07.html#215 and here: http://ecfr.gpoaccess.gov/cgi/t/text/text- idx?sid=1289932cf6539210eb14f3d8d3052a8b&c=ecfr&tpl=/ecfrbrowse/Title02/2cfrv1_ 02.tpl#200 C. OTHER APPLICABLE STATUTES, REGULATIONS AND AUTHORITIES The Awardee must comply with all other applicable statutes, executive orders, regulations, and policies governing the Cooperative Agreement, including, but not limited to, those cited in the Notice of Federal Funds Opportunity, these Terms and Conditions, the Cooperative Agreement Assurances and Certifications, and those cited in 45 CFR Parts 2541 and 2543. D. OTHER DOCUMENTS GOVERNING THE COOPERATIVE AGREEMENT In addition to the applicable statutes and regulations referred to and incorporated above, the Awardee must perform its Cooperative Agreement consistent with the requirements stated in: 1. The Notice of Grant Award and Signature Page; 2. These Social Innovation Fund Cooperative Agreement Terms and Conditions; 3. The Social Innovation Fund Notice of Federal Funds Opportunity; 4. The Awardee’s approved Application (included the final approved budget). E. ORDER OF PRECEDENCE Any inconsistency in the documents governing this Cooperative Agreement shall be resolved by giving precedence in the following order (a) the NCSA and other applicable Federal Statutes, (b) Corporation and other Federal regulations, (c) Notice of Grant Award and Signature Page, (d) Social Innovation Fund Special Provisions (contained herein), (e) General Provisions (contained herein), (f) the Social Innovation Fund Notice of Federal Exhibit A Exhibit A - Page 51 Version 3.0 (effective July 31, 2012) Funds Opportunity, and (g) the approved Application (including all assurances, certifications, attachments, and pre-award negotiations). II. SOCIAL INNOVATION FUND SPECIAL PROVISIONS A. DEFINITIONS For purposes of this Cooperative Agreement the following definitions apply: 1. Application means all information and materials (including all assurances and certifications, the proposed budget as approved by the Corporation, or any information incorporated by reference) submitted by the Awardee in the Corporation’s eGrants system in response to the Notice of Federal Funds Opportunity, including any amendments or modifications to the information and materials made in response to any Corporation request for clarification. Copies of the assurances and certifications agreed to in the eGrants system are included for reference as appendices to these Terms and Conditions. 2. Awardee means the direct recipient of this award under section 198K of the NCSA (42 U.S.C. 12653k). 3. Competitive sub-grant selection process means an open and merit-based process to select sub-grantees carried out by an Awardee in compliance with section 198k(j)(3) of the NCSA (42 U.S.C. 12653K9J)(3)), and in a manner which: a. Is open to all eligible nonprofit organizations (except nonprofit organizations previously funded or affiliated with the Awardee); b. Provides sufficient public notice of the availability of SIF subgrants to eligible nonprofit community organizations within the specific local geographic areas and issue area(s) covered under this Cooperative Agreement; c. Advises potential applicants of: i. What organizations are eligible for funding; ii. How to obtain and submit an application; iii. The criteria (including appropriate subcriteria) that will be considered in reviewing applications; and iv. Any relative percentages, weights, or other means used to distinguish among the criteria; and d. Ensures that sub-grant applications will be reviewed consistent with the established criteria and will be free from any actual conflicts of interest (or the reasonable perception of any such conflict). Exhibit A Exhibit A - Page 52 Version 3.0 (effective July 31, 2012) 4. Low-income community means either: a. A population of individuals or households being served by a sub-grantee on the basis of having a household income that is 200 percent or less of the applicable Federal poverty guideline, or b. Either a population of individuals or households, or a specific local geographic area, with specific measurable indicators that correlate to low-income status (such as, but not exclusive to, long-term unemployment, risk of homelessness, low school achievement, persistent hunger, or serious mental illness), as identified in the Awardee’s Application. 5. Sub-grantee means a community organization receiving funds awarded by an Awardee under section 198K(j) of the NCSA (42 U.S.C. 12653k(j)). B. ROLES AND RESPONSIBILITIES OF THE AWARDEE 1. General The Awardee must perform the activities supported by this Cooperative Agreement in compliance with the statutes, regulations and administrative authorities cited or referred to these Terms and Conditions, in conformance with its approved Application (including the approved budget), and consistent with any approvals or directions provided by the Corporation in the course of carrying out the Cooperative Agreement. The Awardee is legally accountable to the Corporation for the use of award funds and is bound by the provisions of the award. The Awardee is responsible for ensuring that sub-grantees or other organizations carrying out activities under this award comply with these Terms and Conditions, including regulations and OMB circulars incorporated by reference. 2. Sub-grants a. Within 15 business days of receipt of this Cooperative Agreement, the Awardee shall provide to the Corporation a detailed plan for carrying out its competitive sub-grant selection process. That detailed plan must: i. Fully comply with the requirements specified in section 198K((j)(3) of the NCSA (42 U.S.C. 12653k(j)(3)) and in the definition of “Competitive sub- grant selection process” in these Terms and Conditions; ii. Result in awards to subgrantees to serve low-income communities (as defined in these Terms and Conditions) either: (a) In the case of an Awardee that applied as a geographic-based SIF, within the specific local geographic area and addressing the specific measurable outcomes in the specific issue area(s) identified in the Awardee’s Application; or Exhibit A Exhibit A - Page 53 Version 3.0 (effective July 31, 2012) (b) In the case of an Awardee that applied as an issue-based SIF— (1) Addresses the specific measurable outcomes in the specific issue area identified in the Awardee’s Application; and (2) Are within the specific geographic areas of need related to that issue area, as identified in the Awardee’s Application or as approved by the Corporation; iii. Reflect that the Awardee will make more substantial investment in subgrantees which show the highest levels of effectiveness, impact and evidence, as described in the Social Innovation Fund Notice of Federal Funds Opportunity; and iv. Be otherwise consistent with the Awardee’s application and approved budget. b. The Awardee shall— i. Make its sub-grant awards consistent with the requirements of sections 198K(j) and (k) of the NCSA (42 U.S.C. 12653k(j) and (k)), and the Terms and Conditions of this Cooperative Agreement; ii. Complete its competitive sub-grant selection process and make its sub-grant awards within six-months of entering into this Cooperative Agreement; and iii. Ensure that no less than 80% of the funds provided by the Corporation under its Cooperative Agreement are awarded to sub-grantees. 3. Evaluation, Replication and Expansion a. With input from the Awardee, the Corporation will reasonably set the date by which the Awardee shall provide to the Corporation the Awardee’s detailed plans for evaluation of its major sub-grantees. The detailed plans shall include; i. the specific questions the evaluation(s) intend to answer; ii. the type of research design, timeline, and estimated budget for evaluation; iii. the selection of who will conduct the evaluations and the process to be employed to maintain independence, objectivity, and high-quality reports; and iv. any additional elements specified by the Corporation. b. With input from the Awardee, the Corporation will establish required elements of a detailed plan for an Awardee’s replication or expansion of sub-grantees and set a reasonable deadline for submission by the Awardee. Exhibit A Exhibit A - Page 54 Version 3.0 (effective July 31, 2012) 4. SIF Learning Community The Awardee shall participate in SIF Learning Community activities as reasonably requested by the Corporation from time to time and shall work collaboratively with the Corporation to develop such activities. C. ROLES AND RESPONSIBILITIES OF THE CORPORATION Performance under this Cooperative Agreement is subject to the general oversight and monitoring of the Corporation. Additional substantial involvement of the Corporation will include: 1. Sub-grants a. Reviewing and approving the Awardee’s final detailed plan for carrying out its competitive sub-grant selection process within 15 business days of receipt of the plan; and b. Reviewing the Awardee’s execution of its approved competitive sub-grant selection process for compliance with applicable requirements under the grant award. 2. Evaluation and Replication or Expansion a. Reviewing and reaching mutual agreement with the Awardee on the Awardee’s final, detailed plans for evaluation of major sub-grantees; and b. Reviewing and reaching mutual agreement with the Awardee on the Awardee’s final, detailed plans for replication or expansion of sub-grantees. 3. SIF Learning Community a. Coordination of activities between the Awardee, the Corporation, other Social Innovation Fund awardees, other recipients of assistance from the Corporation, public agencies, and other invited public or private organizations; and b. The development of best practices deliverables. D. BUDGET AND PROGRAMMATIC CHANGES 1. Programmatic Changes The Awardee must first obtain the prior written approval of the Corporation’s Social Innovation Fund Program Office before making the following changes: a. Changes in the scope, objectives or goals of the Awardee’s program, whether or not they involve budgetary changes; Exhibit A Exhibit A - Page 55 Version 3.0 (effective July 31, 2012) b. Entering into sub-grants or contracts for Social Innovation Fund activities funded by the Cooperative Agreement which had not been previously identified or included in the approved application and budget. c. Changes in deadlines identified in these Terms and Conditions. Deadlines may be reasonably extended or revised upon mutual agreement of the parties. Programmatic changes also require final approval of the Corporation’s Office of Grants Management after written recommendation for approval is received from the Program Office. The Grants Officers will execute written amendments, and Awardees should not assume approvals have been granted unless documentation from the Grants Office has been received. Changes in deadlines require prior approval, but are not considered programmatic changes requiring a grant amendment. 2. Budgetary Changes The Awardee must obtain the prior written approval of the Corporation’s Office of Grants Management before amending the approved budget in any of the following ways: a. Specific Costs Requiring Prior Approval before Incurrence under OMB Circulars A- 21 (2 CFR Part 220), A-87 (2 CFR Part 225) or A-122 (2 CFR Part 230). For certain cost items, the cost circulars require approval of the awarding agency for the cost to be allowable. Examples of these costs are overtime pay, rearrangement and alteration costs, and pre-award costs. b. Purchases of Equipment over $5,000 using Cooperative Agreement funds, unless specified in the approved Application and budget. c. Changes to cumulative and/or aggregate budget line items that amount to 10 per cent or more of the total budget must be approved in writing in advance by the Corporation. The total budget includes both the Corporation and Awardee shares. Awardees may transfer funds among approved direct cost categories when the cumulative amount of such transfers does not exceed 10 percent of the total budget. E. NOTIFICATION OF STAFFING AND MANAGEMENT CHANGES The Awardee will notify the Corporation of any change in the staffing of any key position included (in whole or in part) as a cost in the award budget. This requirement applies regardless of whether the position is included in the federal or matching cost portions of the budget. The Awardee will also notify the Corporation of any changes in any positions which are not included in the approved budget, but which involve leadership oversight of the activity under this award. The Awardee will also notify the Corporation of any change in the senior leadership of the Awardee. F. MATCHING FUND REQUIREMENTS Exhibit A Exhibit A - Page 56 Version 3.0 (effective July 31, 2012) As provided in section 198k(i) of the NCSA (42 U.S.C. 12653k(i), the Awardee must provide at least fifty percent (50%) of the overall cost of carrying out the activities supported under its Cooperative Agreement. In addition, under section 198k(k) of the NCSA (42 U.S.C.12653k(k)), all subgrantees must provide at least fifty percent (50%) of the cost of carrying out the activities supported under their sub-grants. In both cases, the matching funds must be provided in cash. References in any of the applicable OMB Cost Principles to providing matching funds in-kind do NOT apply to Social Innovation Fund award or sub-grants. G. REPORTING REQUIREMENTS 1. Awardee Progress Reports Each Awardee must submit quarterly reports in the appropriate electronic system summarizing progress on the specific measurable outcomes identified in the Awardee’s Application during the quarter. Each Awardee shall also report on other measures established by the Corporation in consultation with the Awardee. Deadlines are as follows: Due Date Reporting Period Covered October 31 Start of Award through September 30 January 31 October 1 through December 31 April 30 January 1 through March 31 July 31 April 1 through June 30 2. Financial Reports The Awardee must submit semi-annual cumulative Federal Financial Reports (FFR), summarizing expenditures during the reporting period. These reports will be submitted through the appropriate electronic system. The FFR deadlines are as follows: Due Date Reporting Period Covered October 31 Start of Award through September 30 April 30 October 1 – March 31 An Awardee must set its own submission deadlines for its respective sub-grantees sufficient to enable the Awardee to report on-time. All Awardees must also submit an FFR - Cash Transactions Report on a quarterly basis to the Department of Health and Human Services Payment Management System per the Electronic Funds Transfer Agreement. 3. Requests for Extensions Requests for extensions of reporting deadlines will be granted when 1) the report cannot be furnished in a timely manner for reasons legitimately beyond the control of the Awardee and 2) the Corporation receives a request explaining the need for an extension Exhibit A Exhibit A - Page 57 Version 3.0 (effective July 31, 2012) before the due date of the report. Extensions of deadlines for financial reports may only be granted by the Office of Grants Management, and extensions of deadlines for Progress Reports may only be granted by the Social Innovation Fund Program Office. 4. Final Financial Reports An Awardee completing the final year of its Cooperative Agreement must submit, in lieu of the last semi-annual financial report, a final financial report that is due within 90 days after the end of the Cooperative Agreement. H. COOPERATIVE AGREEMENT PERIOD AND INCREMENTAL FUNDING For the purpose of Social Innovation Fund Cooperative Agreements, a project period is the complete length of time an Awardee is proposed to be funded to complete approved activities under the agreement. A project period may contain one or more budget periods. A budget period is a specific interval of time for which Federal funds are being provided to fund an Awardee's approved activities and budget. Unless otherwise specified, the Awardee’s Cooperative Agreement covers a five-year project period. In approving a multi-year project period, the Corporation generally makes an initial award for the first year of operation. Additional funding is contingent upon satisfactory performance and the availability of funds. The project period and the budget period are noted on the Notice of Grant Award. I. SITE VISITS The Corporation reserves the right to make site visits to review and evaluate Awardee and sub- grantee records, activities, organizational procedures and financial control systems; to conduct interviews; to request additional information; and to provide technical assistance as necessary. III. GENERAL PROVISIONS A. RESPONSIBILITIES FOR COOPERATIVE AGREEMENT ADMINISTRATION 1. Accountability of the Awardee The Awardee has full responsibility for managing all aspects of the Cooperative Agreement and agreement-supported activities, subject to the oversight of the Corporation. The Awardee is accountable to the Corporation for its operation of the Social Innovation Fund program and the use of Corporation funds. The Awardee must expend Cooperative Agreement funds in a judicious and reasonable manner, and it must record accurately the activities performed and outcomes achieved under the grant. Although Awardees are encouraged to seek the advice and opinion of the Corporation on special problems that may arise, such advice does not diminish the Awardee’s responsibility for making sound judgments and does not mean that the responsibility for operational decisions has shifted to the Corporation. Exhibit A Exhibit A - Page 58 Version 3.0 (effective July 31, 2012) 2. Notice to Corporation The Awardee will notify the appropriate Corporation Program or Grants Officer immediately of any developments or delays that have a significant impact on funded activities, any significant problems relating to the administrative or financial aspects of the award, or any suspected misconduct or malfeasance related to the award or Awardee. The Awardee will inform the Corporation official about the corrective action taken or contemplated by the Awardee and any assistance needed to resolve the situation. B. FINANCIAL MANAGEMENT STANDARDS 1. General The Awardee must maintain financial management systems that include standard accounting practices, sufficient internal controls, a clear audit trail, and written cost allocation procedures, as necessary. The Awardee’s financial management systems must be capable of distinguishing expenditures attributable to its award from expenditures not attributable to its award. The systems must be able to identify costs by programmatic year and by budget category and to differentiate between direct and indirect costs or administrative costs. For further details about the Awardee’s financial management responsibilities, refer to OMB Circular A-102 and its implementing regulations (45 CFR Part 2541) or A-110 (2 CFR Part 215) and it’s implementing regulations (45 CFR Part 2543), as other applicable OMB regulaions. These regulations are currentlyunder review and likely to be amended. 2. Consistency of Treatment To be allowable under an award, costs must be consistent with policies and procedures that apply uniformly to both federally financed and other activities of the Awardee. Furthermore, the costs must be accorded consistent treatment in both federally financed and other activities, as well as between activities, supported by different sources of funds. 3. Audits Organizations that expend $500,000 or more in a year in Federal awards (grants or cooperative agreements) shall have a single or program-specific audit conducted for that year in accordance with the Single Audit Act, as amended, 31 U.S.C. 7501, et seq., and OMB Circular A-133. This regulation is currently under review and likely to be amended. If the Awardee expends federal awards under only one federal program, it may elect to have a program specific audit, if it is otherwise eligible. A grantee that does not expend $500,000 in federal awards is exempt from the single audit requirements of OMB Circular A-133 for that year. However, it must continue to conduct financial management reviews of its sub-grantees, and records must be available for review and audit. Exhibit A Exhibit A - Page 59 Version 3.0 (effective July 31, 2012) A recipient of a Federal grant (pass-through entity) is required in accordance with paragraph 400(d) of OMB Circular A-133, to do the following with regard to its subrecipients: (1) identify the Federal award and funding source; (2) advise sub- recipients of all requirements imposed on them; (3) monitor subrecipient activities and compliance; (4) ensure subrecipients have A-133 audits when required; (5) issue decisions and ensure follow-up on audit findings in a timely manner; (6) where necessary, adjust its own records and financial statements based on audits; and (7) require subrecipients to permit access by the pass-through entity and auditors to records and financial statements, as necessary, for the pass-through entity to comply with A-133. 4. Indirect Cost Rates Reimbursement for indirect costs, general and administrative costs, overhead, or any similar cost rate type agreement, will be at the rate(s) and on the base(s) specified in the approved award budget. These amounts are subject to finalization by the cognizant federal agency or the Corporation. Any provisional rate(s) is subject to downward adjustment only under this award. Accordingly, final approved rate(s) charged to this award may not exceed the maximum provisional rate(s). If the cognizant federal agency or the Corporation does not approve a final rate, then the maximum provisional rate will be considered the final rate. 5. Payments Under The Cooperative Agreement a. Advance Payments. The Awardee may receive advance payments of Agreement funds provided the Awardee meets the financial management standards specified in OMB Circular A-102 and its implementing regulations (45 CFR Part 2541) or A- 110 and its implementing regulations (45 CFR Part 2543), as applicable. b. Immediate Cash Flow Needs. The amount of advance payments requested by the Awardee must be based on actual and immediate cash needs in order to minimize federal cash on hand, in accordance with policies established by the U.S. Department of the Treasury in 31 CFR Part 205. c. Discontinuing Advance Payments. If an Awardee does not establish procedures to minimize the time elapsing between the receipt of the cash advance and its disbursement, the Corporation may, after providing due notice to the Awardee, discontinue the advance payment method and allow payments by reimbursement, or in advance only by individual request and approval. d. Interest-Bearing Accounts. The Awardee must deposit advance funds received from the Corporation in federally-insured, interest bearing accounts. The exceptions to this requirement are: i. Institutions of Higher Education and Other Non-Profit Organizations. If an Awardee is covered by 45 CFR Part 2543 it must maintain advance funds in interest-bearing accounts unless: Exhibit A Exhibit A - Page 60 Version 3.0 (effective July 31, 2012) (a) It receives less than $120,000 in federal funds per year; (b) The best reasonably available account would not be expected to earn interest in excess of $250 per year on federal cash balances; or (c) The required minimum balance is so high that it would not be feasible within expected federal and non-federal cash resources. Earned interest must be remitted annually to HHS-PMS, Rockville, MD 20852. Awardees may keep up to $250 of interest per year to offset administrative expenses. ii. State and Local Governments. All Awardees and sub-awardees covered by 45 CFR Part 2541, with the exception of State Governments and Indian Tribes, must remit earned interest quarterly to the Corporation. Awardees may keep up to $100 of the earned interest per year to offset administrative expenses. 6. Program Income a. General. Income, including any fees for service earned as a direct result of the Cooperative Agreement-funded program activities during the award period, must be retained by the Awardee and used to finance the Cooperative Agreement’s non- Corporation share. b. Excess Program Income. Program income earned in excess of the amount needed to finance the Awardee share must be added to funds committed to the project by the Corporation and the Awardee and used to further expand eligible program activities and objectives. C. AWARDEE PRODUCTS 1. Sharing Cooperative Agreement Products To the extent practicable, the Awardee agrees to make products produced under the grant available to others in the field at the cost of reproduction. 2. Acknowledgment of Support Publications created or developed by staff funded under the award must be consistent with the purposes of the grant. The Corporation’s logo may be included on such documents. The Awardee is responsible for assuring that the following acknowledgment and disclaimer appears in any external report or publication of material based upon work supported by this award. “This material is based upon work supported by the Corporation for National and Community Service under Social Innovation Fund Grant No. . Opinions or points of view expressed in this document are those of the authors and do not Exhibit A Exhibit A - Page 61 Version 3.0 (effective July 31, 2012) necessarily reflect the official position of, or a position that is endorsed by, the Corporation or the Social Innovation Fund program.” D. PROHIBITED PROGRAM ACTIVITIES The Awardee must comply with, and require all sub-grantees to comply with, the prohibitions on use of Corporation funds in section 174 of the NCSA (42 U.S.C.§12634). While charging time to this Award, the Awardee, and anyone acting under the supervision or authority of the Awardee, may not engage in the following activities: 1. Attempting to influence legislation. 2. Organizing or engaging in protests, petitions, boycotts, or strikes. 3. Assisting, promoting or deterring union organizing. 4. Impairing existing contracts for services or collective bargaining agreements. 5. Engaging in partisan political activities or other activities designed to influence the outcome of an election to any public office. 6. Participating, in or endorsing, events or activities that is likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected Officers. 7. Engaging in religious instruction; conducting worship services; providing instruction as part of a program that includes mandatory religious instruction or worship; constructing or operating facilities devoted to religious instruction or worship; maintaining facilities primarily or inherently devoted to religious instruction or worship; or engaging in an y form of religious proselytization. 8. Providing a direct benefit to: a. A for-profit entity; b. A labor union; c. A partisan political organization; d. An organization engaged in the religious activities described in the preceding sub- clause, unless Agreement funds are not used to support the religious activities; or e. A nonprofit entity that fails to comply with the restrictions contained in section(c)(3) of U.S.C. Title 26. Exhibit A Exhibit A - Page 62 Version 3.0 (effective July 31, 2012) E. CRIMINAL HISTORY CHECKS The grantee must comply with, and require all sub-grantees to comply with, the requirements of 45 CFR sections 2540.200 – 2540.207 and related CNCS implementing guidance in effect at the time of award, and with any amendments to the requirements and guidance adopted during the period of performance. Under the Serve America Act (SAA), all grantees must conduct criminal history checks on all employees and others who receive a salary under Corporation grants, even if the activities don’t involve service with vulnerable populations. Therefore, this award is a covered program subject to these requirements. Further information, guidance and resources are found at http://nationalserviceresources.org/criminal-history. F. SUSPENSION OR TERMINATION OF GRANT Regulations related to the Corporation’s authority to suspend or terminate this award are contained in 45 CFR § 2540.400. In addition, an Awardee may suspend or terminate assistance to one of its sub-grantees, provided that such action affords the sub-grantee, at a minimum, the notice and hearing rights described in 45 CFR § 2540.400. G. THE OFFICE OF INSPECTOR GENERAL The Corporation’s Office of Inspector General (OIG) conducts and supervises independent and objective audits, evaluations, and investigations of Corporation programs and operations. Based on the results of these audits, reviews, and investigations, the OIG recommends policies to promote economy and efficiency and to prevent and detect fraud, waste, and abuse in the Corporation’s programs and operations. The OIG conducts and supervises audits of Corporation grantees, as well as legislativel y mandated audits and reviews. The legislatively mandated audits include the annual financial statement audit, and fulfilling the requirements of the Government Information Security Reform Act and its successor, the Federal Information Security Management Act. A risk- based approach, along with input received from Corporation management, is used to select grantees and grants for audit. The OIG hires audit firms to conduct some of its audits. The OIG audit staff is available to discuss its audit function, and can be reached at (202) 606- 9390. The OIG is available to offer assistance to Corporation grantees that become aware of suspected criminal activity in connection with the Corporation’s programs. Awardees should immediately contact OIG when they first suspect that a criminal violation has occurred. The OIG investigative staff is available to provide guidance and ensure that the appropriate law enforcement agency is notified, if required. The OIG may be reached by email at hotline@cncsig.gov or by telephone at (800) 452-8210. Exhibit A Exhibit A - Page 63 Version 3.0 (effective July 31, 2012) H. FEDERAL GRANT POLICIES 1. Nonprocurement Debarment And Suspension The Awardee must comply with, and require all sub-grantees to comply with, the requirements of 2 CFR Part 180, as implemented by 2 CFR Part 2200. 2. Drug-Free Workplace The Awardee must comply with, and require all sub-grantees to comply with, the requirements of 45 CFR Part 2545. 3. Non-Discrimination a. Assurances. The Awardee must assure that its program or activity, including those of its sub-grantees, will be conducted, and facilities operated, in compliance with the applicable statutes set forth below, as well as with their implementing regulations. The Awardee must obtain an assurance of such compliance prior to extending federal financial assistance to sub-grantees. The U.S. Government shall have the right to seek judicial enforcement of these assurances. b. Discrimination Prohibited. A person, a service recipient, or Program staff, may not, on the grounds of race, color, national origin, sex, age, political affiliation, disability, or religion be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination, directly or through contractual or other arrangements, under any program or activity receiving federal financial assistance. The prohibition on discrimination on the basis of disability protects otherwise qualified individuals with disabilities. The prohibition against discrimination on the basis of religion, with respect to Program staff, applies only to Program staff paid with Corporation funds but excludes staff paid with Corporation funds who were employed by the Awardee on the date the Corporation Agreement was awarded. This prohibition against discrimination includes, but is not limited to: i. Denying an opportunity to participate in, benefit from, or provide a service, financial aid, or other benefit; ii. Providing an opportunity which is different or provided differently; iii. Denying an opportunity to participate as a member of a planning or advisory body integral to the program; iv. Segregating or subjecting a person to separate treatment; v. Providing an aid, benefit, or service to a qualified disabled person that is less effective in affording opportunity to obtain the same result, gain the same benefit, or reach the same level of achievement; Exhibit A Exhibit A - Page 64 Version 3.0 (effective July 31, 2012) vi. Denying a qualified-disabled person the opportunity to participate in integrated programs or activities, even though permissibly separate or different programs or activities exist; vii. Restricting a person’s enjoyment of an advantage or privilege enjoyed by others; viii. Providing different or separate aid, benefits, or services to disabled persons, unless necessary in order to provide them as effectively as provided to others; ix. Treating a person differently in determining admission, enrollment, quota, eligibility, membership or other requirements; x. Using criteria or administrative methods, including failing to provide needed auxiliary aids for disabled persons, which have the effect of subjecting persons to discrimination, or defeating or substantially impairing achievement of the objectives of the program for a person; xi. Selecting a site or location of facilities with the purpose or effect of excluding individuals from, denying them the benefits of, or subjecting them to discrimination under the program; xii. Denying a qualified-disabled person a benefit, aid, or participation because facilities whose groundbreaking occurred after May 30, 1979 are inaccessible to or unusable by disabled persons or because programs or activities in facilities predating May 30, 1979, when viewed in their entirety, are inaccessible to or unusable by disabled persons; and xiii. Failing to provide reasonable accommodation to otherwise qualified individuals with disabilities. The Corporation's “Grant Program Civil Rights and Non-Harassment Policy,” which include additional discrimination prohibitions, is attached and incorporated herein in its entirety. c. Public Notice of Nondiscrimination. The Awardee must notify service recipients, applicants, Program staff, and the public, including those with impaired vision or hearing, that it operates its program or its activity subject to the nondiscrimination requirements of the applicable statutes. The notice must summarize the requirements, note the availability of compliance information from the Awardee and the Corporation, and briefly explain procedures for filing discrimination complaints with the Corporation. Sample language is: It is against the law for organizations that receive federal financial assistance from the Corporation for National & Community Service to discriminate on the basis of race, color, national origin, disability, sex, age, political affiliation, or, in Exhibit A Exhibit A - Page 65 Version 3.0 (effective July 31, 2012) most programs, religion. It is also unlawful to retaliate against any person who, or organization that, files a complaint about such discrimination. In addition to filing a complaint with local and state agencies that are responsible for resolving discrimination complaints, you may bring a complaint to the attention of the Corporation for National & Community Service. If you believe that you or others have been discriminated against, or if you want more information, contact: (Name, address, phone number – both voice and TDD, and preferably toll free – FAX number and e-mail address of the Awardee) or Office of Civil Rights and Inclusiveness Corporation for National Service 1201 New York Avenue, NW Washington, D.C. 20525 (202) 606-7503 (voice); (202) 565-2799 (TDD) (202) 606-3465 (FAX); eo@cns.gov (e-mail) The Awardee must include information on civil rights requirements, complaint procedures, and the rights of beneficiaries in handbooks, manuals, pamphlets, and post information in prominent locations, as appropriate. The Awardee must also notify the public in recruitment material and application forms that it operates its Program or activity subject to the nondiscrimination requirements. Sample language, in bold print, is “This program is available to all, without regard to race, color, national origin, disability, age, sex, political affiliation, or, in most instances, religion.” Where a significant portion of the population eligible to be served needs services or information in a language other than English, the Awardee shall take reasonable steps to provide written material of the type ordinarily available to the public in appropriate languages. d. Records and Compliance Information. The Awardee must keep records and make available to the Corporation timely, complete and accurate compliance information to allow the Corporation to determine if the Awardee is complying with the civil rights statutes and implementing regulations. Where an Awardee extends federal financial assistance to sub-awardees, the sub-awardees must make available compliance information to the Awardee so it can carry out its civil rights obligations. The Corporation will provide specific guidance regarding records and compliance information. e. Obligation to Cooperate. The Awardee must cooperate with the Corporation so that the Corporation can ensure compliance with the civil rights statutes and implementing regulations. The Awardee shall permit access by the Corporation during normal business hours to its books, records, accounts, staff, facilities, and other sources of information as may be needed to determine compliance. Exhibit A Exhibit A - Page 66 Version 3.0 (effective July 31, 2012) f. Discrimination Complaints, Investigations and Compliance Reviews. The Corporation may review the practices of the Awardee to determine civil rights compliance. Any person who believes discrimination has occurred may file a discrimination complaint with the Corporation’s Office of Civil Rights and Inclusiveness. The Awardee may not intimidate, threaten, coerce, or discriminate against an individual to interfere with a right or privilege secured by the civil rights acts or because the person made a complaint, testified, assisted or participated in any manner in an investigation, proceeding, or hearing. The Corporation will keep the identity of complainants and witnesses confidential, except as necessary to conduct an investigation, hearing, or judicial proceeding. The Corporation will investigate whenever a compliance review, report, complaint, or other information indicates a possible failure to comply with the statutes and their implementing regulations. If an investigation indicates a failure to comply, the Corporation will so inform the Awardee and any applicable sub-awardees and will attempt to resolve the matter by voluntary means. If the matter cannot be resolved by voluntary means, the Corporation will initiate formal enforcement action. Discrimination complaints may be raised through the Awardee’s grievance procedure. Use of the Awardee’s grievance procedure may not be a required precursor to filing a federal discrimination complaint with the Corporation. Use of the Awardee’s grievance procedure does not preclude filing a federal discrimination complaint. The Awardee’s grievance procedure should advise individuals that use of the grievance procedure does not stop the running of Corporation time frames for filing a discrimination complaint with the Corporation. In all cases where discrimination allegations have been raised with the Awardee, the Awardee must submit a written report to the Corporation’s Equal Opportunity Office, which has a review authority over the investigation and disposition of all discrimination complaints. g. Self-Evaluation Requirements. The Awardee must comply with (1) the self- evaluation requirements under section 504 of the Rehabilitation Act regarding accessibility for individuals with disabilities; (2) the self-evaluation requirements of the Age Discrimination Act of 1975; and (3) the self-evaluation requirements under title IX of the Education Amendments of 1972 regarding discrimination based on sex. Guidance regarding the self-evaluation requirements may be obtained from the Corporation’s Office of Civil Rights and Inclusiveness, 1201 New York Avenue, NW, Washington, D.C. 20525, (202) 606-7503 (voice); (202) 565-2799 (TDD); (202) 606-3465 (FAX); or eo@cns.gov (e-mail). h. Applicable Statutes. In accordance with its assurances, the Awardee must comply with all federal statutes relating to non-discrimination to the extent applicable, including, but not limited to titles VI and VIII of the Civil Rights Act of 1964 (42 U.S.C. 2000d and 3601 et seq.); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794); title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.); the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.); the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255); the Comprehensive Exhibit A Exhibit A - Page 67 Version 3.0 (effective July 31, 2012) Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616); the Public Health Service Act of 1912 (42 U.S.C. 290dd-3 and 290ee-3); and the requirements of any other non-discrimination provision in the NCSA (42 U.S.C. 12635), or any other applicable non-discrimination provision. 4. Trafficking In Persons This Grant is subject to requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104). a. Provisions applicable to a recipient that is a private entity. i. You as the Awardee and your employees may not: (a) Engage in severe forms of trafficking in persons during the period of time that the Grant is in effect; (b) Procure a commercial sex act during the period of time that the Grant is in effect; or (c) Use forced labor in the performance of the Grant. ii. We as the Federal awarding agency may unilaterally terminate this Grant, without penalty, if it, (a) Is determined you have violated a prohibition in paragraph a.1 of this Grant term; or (b) Has an employee who is determined by the agency official authorized to terminate the Grant to have violated a prohibition in paragraph a.i of this Grant term through conduct that is either: (1) Associated with performance under this Grant; or (2) Imputed to you using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB guidelines to Agencies on Government-wide Debarment and Suspension (Non- procurement),” as implemented by our agency at 2 CFR Part 2200. b. Provisions applicable to an Awardee other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity— i. Is determined to have violated an applicable prohibition of paragraph a.i of this Grant term; or Exhibit A Exhibit A - Page 68 Version 3.0 (effective July 31, 2012) ii. has an employee who is determined by the agency official authorized to terminate the Grant to have violated an applicable prohibition in paragraph a.1 of this Grant term through conduct that is – (a) Associated with performance under this Grant; or (b) Imputed to you using the standards and due process for imputing conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR Part 2200. c. Provisions applicable to any grantee. i. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.i of this grant term. ii. Our right to terminate unilaterally that is described in paragraph a.ii or b of this section: (a) Implements section 106(g) of the TVPA of 2000, as amended (22 U.S.C. 7104(g)), and (b) Is in addition to all other remedies for noncompliance that are available to us under this Grant. iii. You must include the requirements of paragraph a.i of this Grant term in any sub-Grant you make to a private entity. d. Definitions. For purposes of this grant term: i. “Employee” means either: (a) An individual employed by you or a sub-grantee who is engaged in the performance of the project or program under this Grant; or (b) Another person engaged in the performance of the project or program under this Grant and not compensated b y you including, but not limited to, a volunteer or individual whose service are contributed by a third part as an in-kind contribution toward cost sharing or matching requirements. ii. “Forced labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the Exhibit A Exhibit A - Page 69 Version 3.0 (effective July 31, 2012) purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. iii. “Private entity”: (a) Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR Part 175.25. (b) Includes: (1) A non-profit organization, including any non-profit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR Part 175.25(b). (2) A for-profit organization. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). 5. Central Contractor Registration (CCR) and Universal Identifier Requirements a. Requirement for Central Contractor Registration (CCR): Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain the currency of your information in the CCR until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. b. Requirement for Data Universal Numbering System (DUNS) Numbers. If you are authorized to make subawards under this award, you: i. Must notify potential subrecipients that no entity (see definition in paragraph 3. of this award term) may receive a subaward from you unless the entity has provided its DUNS number to you. ii. May not make a subaward to an entity unless the entity has provided its DUNS number to you. iii. Definitions. For purposes of this award term: (a) Central Contractor Registration (CCR) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the CCR Internet site (currently at http://www.ccr.gov). Exhibit A Exhibit A - Page 70 Version 3.0 (effective July 31, 2012) (b) Data Universal Numbering System (DUNS) number means the nine- digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS number may be obtained from D&B by telephone (currently 866-705-5711) or the Internet (currently at http://fedgov.dnb.com/webform). (c) Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: (1) A Governmental organization, which is a State, local government, or Indian Tribe; (2) A foreign public entity; (3) A domestic or foreign nonprofit organization; (4) A domestic or foreign for-profit organization; and (5) A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity. (d) Subaward: (1) This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. (2) The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. ----.210 of the attachment to OMB Circular A-133, ``Audits of States, Local Governments, and Non-Profit Organizations''). (3) A subaward may be provided through any legal agreement, including an agreement that you consider a contract. (e) Subrecipient means an entity that: (1) Receives a subaward from you under this award; and (2) Is accountable to you for the use of the Federal funds provided by the subaward. 6. Reporting Subawards and Executive Compensation. a. Reporting of first-tier subawards. Exhibit A Exhibit A - Page 71 Version 3.0 (effective July 31, 2012) i. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph 5. of this award term). ii. Where and when to report. (a) You must report each obligating action described in paragraph a.i. of this award term to http://www.fsrs.gov. (b) For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) iii. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify. b. Reporting Total Compensation of Recipient Executives. i. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if-- (a) the total Federal funding authorized to date under this award is $25,000 or more; (b) in the preceding fiscal year, you received-- (1) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (2) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (c) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see Exhibit A Exhibit A - Page 72 Version 3.0 (effective July 31, 2012) the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) ii. Where and when to report. You must report executive total compensation described in paragraph 2.a. of this award term: (a) As part of your registration profile at http://www.ccr.gov. (b) By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. i. Applicability and what to report. Unless you are exempt as provided in paragraph 4. of this award term, for each first-tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if-- (a) in the subrecipient's preceding fiscal year, the subrecipient received-- (1) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (2) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards; and (b) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) ii. Where and when to report. You must report subrecipient executive total compensation described in paragraph 3.a. of this award term: (a) To the recipient. (b) By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 Exhibit A Exhibit A - Page 73 Version 3.0 (effective July 31, 2012) and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: i. Entity means all of the following, as defined in 2 CFR part 25: (a) A Governmental organization, which is a State, local government, or Indian tribe; (b) A foreign public entity; (c) A domestic or foreign nonprofit organization; (d) A domestic or foreign for-profit organization; (e) A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity. ii. Executive means officers, managing partners, or any other employees in management positions. iii. Subaward: (a) This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. (b) The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. ---- .210 of the attachment to OMB Circular A-133, ``Audits of States, Local Governments, and Non-Profit Organizations''). (c) A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. iv. Subrecipient means an entity that: (a) Receives a subaward from you (the recipient) under this award; and Exhibit A Exhibit A - Page 74 Version 3.0 (effective July 31, 2012) (b) Is accountable to you for the use of the Federal funds provided by the subaward. v. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): (a) Salary and bonus. (b) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. (c) Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. (d) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. (e) Above-market earnings on deferred compensation which is not tax- qualified. (f) Other compensation, if the aggregate value of all such other (g) Compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. Exhibit A Exhibit A - Page 75 Version 3.0 (effective July 31, 2012) Appendices ASSURANCES As the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that the applicant:  Has the legal authority to apply for federal assistance, and the institutional, managerial, and financial capability (including funds sufficient to pay the non-federal share of project costs) to ensure proper planning, management, and completion of the project described in this application.  Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.  Will establish safeguards to prohibit employees from using their position for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.  Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.  Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM’s Standards for a Merit System of Personnel Administration (5 CFR 900, Subpart F).  Will comply with all federal statutes relating to nondiscrimination. These include but are not limited to: Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686). which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of disability (d) The Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the National and Community Service Act of 1990, as amended; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application.  Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchases.  Will comply with the provisions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.  Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C 276a and 276a-77), the Copeland Act (40 U.S.C 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), regarding labor standards for Federally assisted construction sub-agreements.  Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires the recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.  Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of Exhibit A Exhibit A - Page 76 Version 3.0 (effective July 31, 2012) project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C 1451 et seq.); (f) conformity of federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205).  Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.  Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16U.S.C. 469a-l et seq.).  Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance.  Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.  Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures.  Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended, and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.  Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, application guidelines, and policies governing this program. For Social Innovation Fund Applicants ONLY  Will use the funds received through the award in order to make sub-grants to community organizations that will use the funds to replicate or expand proven initiatives, or support new initiatives, in low-income communities.  Will consult with a diverse cross section of community representatives in making decisions about sub-grants for communities (including individuals from the public, nonprofit private, and for-profit private sectors).  Will make sub-grants of a sufficient size and scope to enable the community organizations to build their capacity to manage initiatives, and sustain replication or expansion of the initiatives;  Will not make any sub-grants to--  the parent organizations of the applicant,  a subsidiary organization of the parent organization of the applicant, or,  if the applicant applied for a SIF award as a partnership, any member of the partnership.  Commits to meeting the matching cash fund requirements of section 198k(i) of the National and Community Service Act of 1990 (42 U.S.C. §12653k(i)).  Commits to use data and evaluations to improve the applicant’s own model and to improve the initiatives funded by the applicant.  Commits to cooperate with any evaluation activities undertaken by the Corporation. Exhibit A Exhibit A - Page 77 Version 3.0 (effective July 31, 2012) CERTIFICATIONS Certification – Debarment, Suspension, and Other Responsibility Matters This certification is required by the government-wide regulations implementing Executive Order 12549, Debarment and Suspension, 2 CFR Part 180, Section 180.335, What information must I provide before entering into a covered transaction with a Federal agency? As the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that neither the applicant nor its principals:  Is presently excluded or disqualified;  Has been convicted within the preceding three years of any of the offenses listed in § 180.800(a) or had a civil judgment rendered against it for one of those offenses within that time period;  Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission or any of the offenses listed in § 180.800(a); or  Has had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or default. Certification – Drug Free Workplace This certification is required by the Corporation’s regulations implementing sections 5150-5160 of the Drug-Free Workplace Act of 1988 (P.L. 100-690), 45 CFR Part 2545, Subpart B. The regulations require certification by grantees, prior to award, that they will make a good faith effort, on a continuing basis, to maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed when the agency determines to award the grant. False certification or violation of the certification may be grounds for suspension of payments, suspension or termination of grants, or government-wide suspension or debarment (see 2 CFR Part 180, Subparts G and H). As the duly authorized representative of the gran tee, I certify, to the best of my knowledge and belief, that the grantee will provide a drug-free workplace by: A. Publishing a drug-free workplace statement that: a. Notifies employees that the unlawful manufacture, distribution, dispensing, possession, or us e of a controlled substance is prohibited in the grantee’s workplace; b. Specifies the actions that the grantee will take against employees for violating that prohibition; and c. Informs employees that, as a condition of employment under any award, each employee will abide by the terms of the statement and notify the grantee in writing if the employee is convicted for a violation of a criminal drug statute occurring in the workplace within five days of the conviction; B. Requiring that a copy of the statement described in paragraph (A) be given to each employee who will be engaged in the performance of any Federal award; C. Establishing a drug-free awareness program to inform employees about: a. The dangers of drug abuse in the workplace; b. The grantee’s policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that the grantee may impose upon them for drug abuse violations occurring in the workplace; D. Providing us, as well as any other Federal agency on whose award the convicted employee was working, with written notification within 10 calendar days of learning that an employee has been convicted of a drug violation in the workplace; E. Taking one of the following actions within 30 calendar days of learning that an employee has been convicted of a drug violation in the workplace: a. Taking appropriate personnel action against the employee, up to and including termination; or b. Requiring that the employee participate satisfactorily in a drug abuse assistance or rehabilitation program approved for these purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; Exhibit A Exhibit A - Page 78 Version 3.0 (effective July 31, 2012) F. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (A) through (E). Certification - Lobbying Activities As required by Section 1352, Title 31 of the U.S. Code, as the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that:  No funds received from CNCS have been or will be paid, by or on behalf of the applicant, to any person or agent acting for the applicant, related to activity designed to influence the enactment of legislation, appropriations, administrative action, proposed or pending before the Congress or any State government, State legislature or local legislature or legislative body.  If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the applicant will submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;  The applicant will require that the language of this certification be included in the award documents for all subcontracts at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients will certify and disclose accordingly. Erroneous certification or assurance The assurances and certifications are material representations of fact upon which we rely in determining whether to enter into this transaction. If we later determine that you knowingly submitted an erroneous certification or assurance, in addition to othe r remedies available to the federal government, we may terminate this transaction for cause or default. Notice of error in certification or assurance You must provide immediate written notice to us if at any time you learn that a certification or assurance was erroneous when submitted or has become erroneous because of changed circumstances. Definitions The terms “debarment”, “suspension”, “excluded”, “disqualified”, “ineligible”, “participant”, “person”, “principal”, “proposal”, and “voluntarily excluded” as used in this document have the meanings set out in 2 CFR Part 180, subpart I, “Definitions.” A transaction shall be considered a “covered transaction” if it meets the definition in 2 CFR part 180 subpart B, “Covered Transactions.” Assurance requirement for subgrant agreements You agree by submitting this proposal that if we approve your application you shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by us. Assurance inclusion in subgrant agreements You agree by submitting this proposal that you will obtain an assurance from prospective participants in all lower tier covered transactions and in all solicitations for lower tier covered transactions that the participants are not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction. Assurance of subgrant principals You may rely upon an assurance of a prospective participant in a lower-tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless you know that the assurance is erroneous. You may decide the method and frequency by which you determine the eligibility of your principals. You may, but are not required to, check the List of Parties Excluded from Federal Procurement and Nonprocurement Programs. Non-assurance in subgrant agreements If you knowingly enter into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or volunta rily excluded from participation in this transaction, in addition to other remedies available to the federal government, we may terminate this transaction for cause or default. Prudent person standard Exhibit A Exhibit A - Page 79 Version 3.0 (effective July 31, 2012) Nothing contained in the aforementioned may be construed to require establishment of a system of records in order to render in good faith the assurances and certifications required. Your knowledge and information is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Social Innovation Fund Cooperative Agreement Terms and Conditions 31 Exhibit A Exhibit A - Page 80 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1019 Agenda Date:11/8/2017 Version:1 Item #:11. Report regarding a resolution accepting the dedication of approximately 600 square feet of Kaiser Foundation Health Plan,Inc.owned property,located at 1200 El Camino Real (APN 010-292-210),to the City of South San Francisco for a public purpose.(Mike Lappen, Economic Development Coordinator) RECOMMENDATION Staff recommends that the City Council adopt a resolution accepting a dedication of approximately 600 square feet of Kaiser Foundation Health Plan,Inc.owned property,located at 1200 El Camino Real (APN 010-292-210), to the City of South San Francisco. BACKGROUND The Kaiser Medical Center (“Kaiser”)is willing to irrevocably dedicate a 600 square feet portion of their property (“Subject Site”),located at 1200 El Camino Real,to the City of South San Francisco (“City”)for use in the future Community Civic Campus.The Subject Site is defined more precisely in the land survey included as part of Exhibit A to the associated resolution and is proposed to be merged with Parcel A2b as part of the planned Community Civic Campus,and shown in the Location Map,attached to this staff report as Attachment 1. In 2011,the City adopted the El Camino Real/Chestnut Avenue Area Plan (“Area Plan”),which established general plan designations,zoning standards,permissible uses,and design standards for the area,including the Kaiser Medical Center.The South San Francisco General Plan,as amended by the Area Plan,classifies the southern portion of the Kaiser site and the Community Civic Campus as El Camino Real Mixed Use North, High Intensity.This land use designation is intended to accommodate high-intensity active uses and mixed-use development,including:retail and department stores;eating and drinking establishments;hotels;commercial recreation;financial,business,and personal services;residential;educational and social services;office uses; and public uses.The proposed land dedication of the Subject Site complies with the existing land use designation on both the southern portion of the Kaiser site and the proposed Community Civic Campus. In addition to the General Plan,the City's Long Range Property Management Plan (LRPMP),as approved by the California Department of Finance on October 1,2015,outlines the permissible uses for the Community Civic Campus site,as one of the City’s former Redevelopment Agency’s properties.The LRPMP established that the Community Civic Campus site be used for a mix of residential,office,open space,commercial,and public uses. DISCUSSION The purpose of the dedication of the Subject Site is to facilitate the development of the Community Civic Campus project.The Irrevocable Offer of Dedication for Public Purposes (“Irrevocable Offer”)included as Exhibit A to the associated resolution acknowledges that Kaiser will make an irrevocable offer of dedication in City of South San Francisco Printed on 11/2/2017Page 1 of 2 powered by Legistar™ File #:17-1019 Agenda Date:11/8/2017 Version:1 Item #:11. Exhibit A to the associated resolution acknowledges that Kaiser will make an irrevocable offer of dedication in fee title to the City for public purposes.The City shall incur no liability and shall not assume any responsibility for the property or any improvements on the property until Kaiser has formally dedicated the property and the City Council has accepted the offer. CEQA Determination Kaiser and the future Community Civic Campus are located within the Area Plan planning area.In July 2011, the City Council certified the Final Environmental Impact Report (EIR)for the Area Plan and adopted appropriate California Environmental Quality Act (CEQA)findings related to the Project.Accepting the dedication of the Subject Site does not create any new environmental impacts not analyzed in EIR and CEQA findings previously made by the City Council. FISCAL IMPACT The proposed dedication of the Subject Site from Kaiser to the City of South San Francisco will have no fiscal impact on the City’s General Fund. CONCLUSION The purpose of the dedication of the Kaiser-owned Subject Site to the City is to facilitate the development of the Community Civic Campus project and the Irrevocable Offer does not require the City to purchase the property from Kaiser.Staff recommends that the City Council adopt a resolution accepting the dedication of approximately 600 square feet of Kaiser Foundation Health Plan,Inc.property,located on El Camino Real (APN 010-292-210), to the City of South San Francisco. Attachment 1.Location Map City of South San Francisco Printed on 11/2/2017Page 2 of 2 powered by Legistar™ Buri Buri Shopping Center MSB 14.33 Acres 5.5 Acres BART ROW BART ROW Future Community Civic Campus Sites A1, A2a, A2b and A3 (purple) A1 A2a A3 B C A2b Chestnut Shopping Center South City Car Wash Proper ty Kaiser Medical Center Missi o n Roa d El Camin o Real Che s t n u t Avenu e W estbo r ough B oule v a r d A n t o i n e t t e L n Oak Avenu e G r and A v enue Nor th County Municipal Cour t Kaiser-Owned Proper ties Subject Site For Dedication City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1020 Agenda Date:11/8/2017 Version:1 Item #:11a. Resolution accepting the dedication of approximately 600 square feet of Kaiser Foundation Health Plan,Inc. owned property,located at 1200 El Camino Real (APN 010-292-210),to the City of South San Francisco for a public purpose. WHEREAS,the City of South San Francisco is considering accepting a 600 square foot portion of land currently owned by Kaiser Foundation Health Plan,Inc.(“Kaiser”),identified as APN 011-322-030 (“Subject Site”), for inclusion into the planned Community Civic Campus located on the adjacent property; and WHEREAS,in 2011,the City adopted the El Camino Real/Chestnut Avenue Area Plan,which established general plan designations,zoning standards,and design standards for the area,including the Kaiser-owned Subject Site; and WHEREAS,the City of South San Francisco's Long Range Property Management Plan (“LRPMP”)established that properties formerly owned by the San Francisco Public Utilities Commission,including the site planned for the Community Civic Campus, is designated for a mix of residential, office, commercial, and public uses; and WHEREAS,the Subject Site and the proposed Community Civic Campus site are both designated El Camino Real Mixed Use North, High Intensity in the South San Francisco General Plan; and WHEREAS,the proposed dedication complies with the existing land use designation and does not require any changes to the land use designation on the Subject Site or the adjacent parcel; and WHEREAS,in compliance with California Government Code Section 65402,the South San Francisco Planning Commission adopted resolution 2810-2017 finding that the proposed dedication of the Subject Site conforms to the South San Francisco General Plan; and WHEREAS,the proposed dedication is for a public purpose that would facilitate the development of the Community Civic Campus. NOW, THEREFORE, the City Council of the City of South San Francisco does hereby resolve as follows: 1.The foregoing recitals are true, correct, and incorporated herein by reference; and 2.The proposed dedication is for a public purpose that would allow the City to develop a new City of South San Francisco Printed on 11/9/2017Page 1 of 2 powered by Legistar™ File #:17-1020 Agenda Date:11/8/2017 Version:1 Item #:11a. Community Civic Campus on the adjacent former PUC properties; and 3.Approves of an irrevocable dedication of 600 square foot portion of land currently owned by Kaiser Foundation Health Plan,Inc.(“Kaiser”),identified as APN 011-322-030,and as more specifically identified in Exhibit A to this Resolution; and 4.Authorizes the City Manager,or his designee,to execute the Irrevocable Offer of Dedication on behalf of the City Council in substantially the same form as attached hereto as Exhibit A;to make any revisions,amendments,or modifications,subject to the approval of the City Attorney,deemed necessary to carry out the intent of this ordinance and which do not materially alter or increase the City’s obligations thereunder; and 5.Authorizes the City Manager to take any other related actions necessary to carry out the intent of this resolution. BE IT FURTHER RESOLVED that the resolution shall become effective immediately upon its passage and adoption. ***** City of South San Francisco Printed on 11/9/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-851 Agenda Date:11/8/2017 Version:1 Item #:12. Report regarding resolution accepting the year-end financial results and amending the budget for Fiscal Year 2016-17.(Richard Lee, Director of Finance) RECOMMENDATION Staff requests that the City Council adopt a resolution accepting the year-end financial report and amending the Fiscal Year 2016-17 adopted budget. BACKGROUND/DISCUSSION This report provides an overview of the financial condition of the City of South San Francisco for the Fiscal Year that ended June 30,2017.The report was presented to the Budget Standing Committee on October 25, 2017 and reflects their comments and direction. Overall,in Fiscal Year (FY)2016-17,General Fund Revenues,excluding Measure W,came in within 0.04 percent of the amended budget of $103.3 million.General Fund Expenditures were $95.4 million,or $9.1 million under budget,a favorable variance of 8.7 percent,due to savings in salary and supplies across the majority of the departments.After accounting for $3.8 million in funds committed for outstanding obligations attributed to purchase orders and capital improvement projects,the net operating surplus is $4.2 million.An additional $1.9 million is required to meet General Fund Reserve requirements,including reserves for economic contingencies,potential catastrophes,and budget contingencies.This leaves a remaining operating surplus of $2.2 million which staff recommends Council commit to the Infrastructure Reserve Fund as discussed later in the report. (See Attachment 1 - General Fund Summary) Below is an overview of major changes to General Fund revenues at year-end compared to final amended budget. Revenues 1.Secured/Unsecured Property Tax +$186,000 Current year secured and unsecured property tax revenues,one of the City’s primary recurring General Fund revenue sources,totaled $23.9 million in FY 2016-17.Revenues came in 0.8 percent,or $186,000 higher than budget,primarily due to supplemental secured property taxes,which reflect new properties that were assessed after the close of the property tax roll on a county-wide basis,and cannot be relied upon for an ongoing revenue stream.In addition,the former RDA property tax allocation was $651,000 over expected budget.The FY 2016-17 property tax numbers also reflect the property tax received in-lieu of the Motor Vehicle License Fee (VLF).These funds are property tax dollars which were provided to cities in- lieu of the motor vehicle license fees which were taken away by the state back in FY 2004-05.In previous City of South San Francisco Printed on 11/2/2017Page 1 of 7 powered by Legistar™ File #:17-851 Agenda Date:11/8/2017 Version:1 Item #:12. lieu of the motor vehicle license fees which were taken away by the state back in FY 2004-05.In previous years,these funds were accounted for in a different revenue category,but as they are truly a share of property tax, they will be included within this revenue category going forward. 2. Sales & Use Tax -$512,000 Sales and Use Tax totaled $15.6 million in FY 2016-17,which was $512,000 short of the amended budget. This number reflects a downtrend over prior year in excess of expectations and the end of the Triple Flip. The budget projections are based on information received from the City’s Sales &Use Tax consultant who analyzes trends and makes projections for the coming year.It had been anticipated that gas prices would have rebounded in FY 2016-17 which would have brought the City’s sales tax revenue up,however that did not occur.The lack of increase in gas prices affects both the City’s gas tax revenue as well as our sales tax revenue.It is anticipated that at some point gas prices will recover at which point,sales tax revenue would increase. 3.Measure W +$1,900,000 Measure W brought in $8.9 million,$1.9 million over budget expectations.The adopted budget of $7.0 million reflected preliminary estimates from the City’s sales tax advisors prior to passage and implementation of Measure W,and was one half of the projected revenue from the City’s allocation pursuant to the Bradley Burns Act,or one percent.These funds are general use monies that Council has earmarked to fund the Community Civic Campus project and for City street improvements. 4.Transient Occupancy Tax +$131,000 |Commercial Parking Tax -$1,000 Transient Occupancy Tax (TOT)revenues reached $13.6 million in FY 2016-17.This is a slight increase over last year and surpassed the Amended Budget by $131,000.Commercial Parking Tax revenues,which move in parallel trends with TOT revenues,were down slightly,finishing the year $1,000 below projections with a total of $3.58 million received.TOT revenue is projected to increase as indicated in the FY 2017-18 adopted budget, accounting for the addition of new hotels in South San Francisco. 5. Building & Fire Permits -$588,000 Business License +$253,000 General Fund permit revenue totaled $7.8 million,short of the amended budget by $588,000.Permit revenues are somewhat unpredictable,as they are susceptible to economic fluctuations.While FY 2016-17 permit revenues did not meet budget expectations,revenue continued to trend upwards finishing $926,000 over prior year,a 13 percent increase.Based on the current development climate,it is expected that permit revenues will continue to be strong in the coming year.Business License taxes were $253,000 over budget assumptions, also trending up slightly from prior year. 6. Revenue from Other Agencies -$911,000 Revenue from other agencies was below the amended budget,with a total of $1.6 million received,36.4 percent below projections.This revenue is comprised of primarily grant funding or reimbursement for services provided by the City through a combination of sources including State,Federal and other funding entities. City of South San Francisco Printed on 11/2/2017Page 2 of 7 powered by Legistar™ File #:17-851 Agenda Date:11/8/2017 Version:1 Item #:12. A portion of the shortfall is due to how the funding for the South City Shuttle is presented.The budgeted revenues for FY 2016-17 included the grant funding for the entire two year period,while the City only billed and received three out of the four payments for FY 2016-17 for a total of $157,000.The remaining $200,000 will be received in FY 2017-18. There are a number of other factors which affect this revenue source.Some funds,while reflected in full during this Fiscal Year,are for programs that are cyclical in nature and funding is received across multiple Fiscal Years due to timing set by the granting agency,or are set up to provide reimbursement for expenses rather than an initial lump sum.Still,other revenues are demand driven such as the funding received as reimbursement for support of State and Federal Fire and Rescue Operations.Revenue from other agencies is dependent on many external factors,making it unpredictable and somewhat volatile.In addition,some revenues are projected and budgeted as part of the annual budget cycle,however when the grant funding is actually received the entire budget amount is added to the amended budget,in essence doubling the budget. The FY 2017-18 mid-year adjustment will rectify this for the current Fiscal Year and the practice will be discontinued in future budget development cycles. Other Funds In addition to the Fiscal Year-end review process for the General Fund,Staff also reviews the assets,liabilities, revenues,and expenditures of other funds which are used to account for the resources needed to provide various services to the community. The Sewer Enterprise Fund (see Attachment 2 -Sewer Enterprise)provides for the operation,maintenance and improvements of the Water Quality Control Plant (WQCP)and provides funding for reinvestment in critical sewer collection infrastructure.Revenues were $25.7 million,falling short of projections by $12.3 million.The bulk of the shortfall,$8.3 million,was due to the projected receipt of State Revolving Fund (SRF)loan proceeds,which did not occur last year,but the City’s application is currently being considered by the state. Service charge revenues,while slightly over the prior year,reflected a shortfall of $1.5 million from budget expectations.This is in part due to water conservation of commercial customers as sewer charges are based on a prior year look-back of water usage and water conservation was a high priority in prior years.Overall,the fund remains in positive territory as expenditures fell below expectations,primarily due to unspent capital project funding.These types of projects span multiple Fiscal Years and the funding for these expenditures will roll forward to the current year. The Storm Water Fund (See Attachment 3 -Storm Water)is used to account for resources needed to fund storm drain and storm infrastructure operations,maintenance and capital replacement,and compliance with various storm water runoff federal and state regulations.Revenues totaled $1.5 million,$600,000 below expectations. Expenditures totaled $1.3 million,falling below projections by $1.7 million.A portion of the budget to actual discrepancy is related to the Storm Water Trash Capture Devices capital project.As also noted later in the Solid Waste Fund,since the expenses for this effort were underspent,the revenue budgeted to be transferred into the Storm Water Fund from the Solid Waste Fund was not actually transferred,which resulted in the revenues also being lower than projected.After the budget was set in place,the City was able to implement an alternative City of South San Francisco Printed on 11/2/2017Page 3 of 7 powered by Legistar™ File #:17-851 Agenda Date:11/8/2017 Version:1 Item #:12. being lower than projected.After the budget was set in place,the City was able to implement an alternative solution that met the program requirements at a lower cost.Public Works will be moving forward to close this project and it is anticipated that this funding will not be spent for this purpose. The Parking District Fund (See Attachment 4 -Parking District)received $919,000 in revenue from the collection of parking fees from City owned parking meters and parking lots.This reflected a slight increase over prior year,however is short of budget projections.The shortfall is due to the delay in the sale of the property located at 178-190 Airport for which the due diligence period has been extended.A portion of the sale price, $700,000, will go to the Parking District. It is expected that this funding will be received in FY 2017-18. The Gas Tax Fund (See Attachment 5-Gas Tax)received $1.5 million in revenue,short of revenue projections by $107,000,primarily due to the low gas prices noted in the sales tax discussion.Total expenditures were $1.8 million,$1.1 million below expectations.Expenditures for Gas Tax are directly related to Capital Improvement Projects.As these projects span multiple Fiscal Years,unspent funding will be carried forward into the current Fiscal Year.Taking into consideration committed reserves that will be carried over to FY 2017-18,the fund balance is negative by just over $57,000.The FY 2018-19 business plan reduced appropriations to bring the fund back into a positive position. The Solid Waste Fund (See Attachment 6-Solid Waste)was on target for revenue expectations,realizing $190,000.The expenditures,totaling $412,000,fell below the amended budget with a savings of $511,000.A budget adjustment was made early in FY 2016-17 for storm water trash capture devices,of which only a portion was spent thus far.As noted in the Storm Water Fund discussion,Public Works implemented a lower cost alternative and does not plan to expend these funds for this purpose. The Common Greens Fund (See Attachment 7 -Common Greens)performed well in FY 2016-17.Revenues, totaling $1.7 million,exceeded expectations by $361,000 with total expenditures of $1.3 million,falling below expectations by $436,000.A portion of this is related to capital project expenditures.Capital projects are cyclical in nature,spanning multiple Fiscal Years.The funding for these project expenses will be carried forward into the current Fiscal Year. The fund balance overall is positive. The City Housing Fund (See Attachment 8 -City Housing)had revenues over budget expectations ending the year with a total of $1.7 million collected.This is primarily due to $1 million in the sale of real property as a result of the sale of 380 Alta Vista.In addition,revenue reflects $305,000 from the Brookwood Escrow account which was then off-set by the expenditure for the escrow termination. Total expenditures equaled $482,000. The Community Development Block Grant (CDBG)Fund (see Attachment 9 -Community Development Block Grant)realized $432,000 in revenue,$226,000 less than originally anticipated.While expenditures remained below budget,totaling $851,000,the overall fund is negative by $46,000.The FY 2018-19 business plan will be adjusted to bring the fund back to a net positive position. The Consolidated Impact Fee Funds (See Attachment 10 -Consolidated Impact Fees)are showing a net positive balance.As impact fees are completely dependent on development,the City does not traditionally City of South San Francisco Printed on 11/2/2017Page 4 of 7 powered by Legistar™ File #:17-851 Agenda Date:11/8/2017 Version:1 Item #:12. positive balance.As impact fees are completely dependent on development,the City does not traditionally estimate a budget for these revenues.Overall in FY 2016-17,$992,000 was collected.Expenditures,totaling $508,000,are primarily for capital projects.The Sewer Capacity Charge Fund (See Attachment 11 -Sewer Capacity)netted $1.6 million in revenue.Like the other impact funds,this fund is highly dependent on development and a budget is not projected. The Capital Improvement Fund (See Attachment 12 -CIP)shows total revenue of $5.8 million in revenue with expenditures of $6.2 million.This is a Fiscal Year shortfall of $455,000,however this is not material,as Capital Improvement projects span multiple Fiscal Years and an annual revenue to expenditure summary is just a snapshot in time.Overall,the fund balance is $88,000 negative,which will be addressed in the current Fiscal Year.The Infrastructure Reserve Fund (See Attachment 13 -Infrastructure Reserve)ended the Fiscal Year with a positive fund balance of $13.8 million including $8.7 million for the Caltrain Station relocation project.These funds are set aside for infrastructure improvements,and funds are utilized to address the City’s infrastructure maintenance liability. The Self Insurance Fund (See Attachment 14 -Self Insurance)accounts for general liability and excess workers’compensation program premiums and claim activity.General liability is pooled through the Association of Bay Area Governments Pooled Liability Assurance Network (ABAG PLAN).The City is self- insured for workers’compensation up to $500,000.FY 2016-17 revenues were $6.3 million,matching expenditures,however expenditures exceeded budget expectations by $2.6 million.The additional spending was primarily the result of two large workers’compensation claims and adjustments to increase the City’s workers’compensation reserves from $10.7 million to $12.1 million.This proactively sets the City’s reserves to the required level for FY 2017-18 based on the biannual actuarial valuation.Fortunately,the City’s prepayment of the CalPERS employer pension contribution for FY 2016-17 resulted in a near-term cost savings of $2.0 million,which served as a funding source for the cost to increase workers’compensation reserves.Staff recommends the remaining $0.5 million in savings be committed to the City’s CalPERS Stabilization Reserve, discussed in greater detail in the section below. Reserves In FY 2016-17,General Fund revenues,excluding Measure W,were $103.3 million,while total General Fund expenditures were $95.4 million.Funds for outstanding purchase order and capital projects account for $3.8 million.As such,the General Fund generated a net surplus of $4.1 million,of which $1.9 million is required to fund the General Fund reserves.Staff recommends that the City Council authorize transfer of the remaining $2.2 million to the Infrastructure Reserves. The beginning and ending balances of notable reserves are below. Description Beginning Balance Ending Balance (in millions) General Fund Reserves $17.5 $19.7 Community Civic Campus $1.3 $4.6 Infrastructure Reserves $10.3 $5.1 Caltrain Station $5.9 $8.7 CalPERS Stabilization $4.0 $4.5 City of South San Francisco Printed on 11/2/2017Page 5 of 7 powered by Legistar™ File #:17-851 Agenda Date:11/8/2017 Version:1 Item #:12. Total $39.0 $42.6 Measure W funds are general use tax revenue,which Council has previously earmarked for street improvements and the Community Civic Center project.The FY 2017-18 adopted budget includes appropriations of $2.4 million to purchase the future Community Civic Campus site from the Successor Agency.Staff projected that excess Measure W funds would be generated in FY 2016-17,which would serve as an available resource for the budget appropriation.In total,after committing $4.7 million in funds for outstanding capital project obligations,staff recommends that the remaining reserves of $4.6 million be committed to the Community Civic Campus project. Beginning last year,the Governmental Accounting Standards Board (GASB)Statement 68 changed the manner in which state and local governments presented pension liabilities in the Comprehensive Annual Financial Report (CAFR).The changes include requirements for addressing the causes of changes in pension costs and liabilities.As such,it is important for Council to have an understanding of what will be presented in the FY 2016-17 CAFR.For the City of South San Francisco,the net pension liability for Safety pension plan increased from $73.5 million on June 30,2015 to $86.7 million as of June 30,2016,a net change of $13.2 million.The net pension liability for the Miscellaneous pension plan increased from $56.6 million on June 30,2015 to $66 million on June 30,2016,a net change of $9.5 million.This is a total of $152.7 million of outstanding liability for the City. The bulk of the change was as a result of interest charged on the pension liability balance. In FY 2015-16,the City Council committed $4.0 million toward a CalPERS Stabilization Reserve to address the projected impact of CalPERS’discount rate reduction.Staff recommends that the City Council commit an additional $0.5 million in funds to the CalPERS Stabilization Reserve,funded by the remaining near-term cost savings that were generated by pre-paying the City’s pension contribution for FY 2015-16 as noted earlier in the Self-Insurance Fund discussion. CONCLUSION Staff recommends that the City Council approve a resolution accepting the year-end financial results and amending the FY 2016-17 budget.Overall,after accounting for purchase order and capital improvement project obligations,the City closed FY 2016-17 with a General Fund surplus of $4.2 million reflecting the conservative financial stewardship of the City by Council and City Staff. Attachments 1 - General Fund Summary 2 - 710 Sewer Enterprise Fund 3 - 740 Storm Water Fund 4 - 720 Parking District Fund 5 - 210 - Gas Tax Fund 6 - 250 Solid Waste Fund 7 - 231-234 Common Greens Fund City of South San Francisco Printed on 11/2/2017Page 6 of 7 powered by Legistar™ File #:17-851 Agenda Date:11/8/2017 Version:1 Item #:12. 8 - 241 City Housing Fund 9 - 222 Community Development Block Grant (CDBG) 10 - Consolidated Impact Fees 11 - 730 Sewer Capacity 12 - 510 CIP Fund 13 - 513 Infrastructure Reserve 14 - 782 Self-Insurance Fund 15 - Presentation - YE Report City of South San Francisco Printed on 11/2/2017Page 7 of 7 powered by Legistar™ FY 2016-17 YEAR END GENERAL FUND OPERATING SUMMARY Change from 2016/17 Amended Actual Adopted Amended Actual Favorable / % Revenues 2015-16 2016-17 2016-17 2016-17 (Unfavorable)Change Property Taxes 16,956,412$ 17,339,451$ 23,722,611$ 23,908,871$ 186,260$ 0.8% Former RDA Property Tax 5,587,321 5,925,088 6,605,088 7,256,245 651,157 9.9% ERAF Refund from County 2,233,926 2,222,250 2,222,250 2,240,713 18,463 0.8% Sales Tax*16,217,000 16,105,336 16,105,336 15,592,823 (512,513) (3.2%) Transient Occupancy Tax 13,442,951 13,100,000 13,500,000 13,631,507 131,507 1.0% Business License 1,375,875 1,300,000 1,300,000 1,553,879 253,879 19.5% Commercial Parking Tax 3,252,356 3,383,400 3,583,400 3,582,349 (1,051) (0.0%) Franchise Fees 3,982,092 4,060,000 4,060,000 4,090,074 30,074 0.7% Building and Fire Permits 6,896,895 8,411,713 8,411,713 7,823,402 (588,311) (7.0%) Motor Veh. License & In-Lieu**5,770,060 5,770,060 - - - Rev. from Other Agencies 2,063,600 1,024,896 2,504,368 1,593,507 (910,861) (36.4%) Charges for Services 7,294,607 7,235,843 7,316,643 8,086,566 769,923 10.5% Administrative Charges 1,365,265 1,365,265 1,365,265 1,365,265 - 0.0% Fines 791,756 838,500 838,500 899,117 60,617 7.2% Interest & Rent 3,080,566 3,071,500 4,771,500 4,038,951 (732,549) (15.4%) Transfers In & Other 2,809,469 6,654,823 6,994,323 7,683,533 689,210 9.9% Add Prior Year Committed Reserves N/A N/A 4,127,180 N/A N/A Total Revenues 93,120,150$ 97,808,125$ 107,428,177$ 103,346,802$ 45,805$ 0.04% *Triple Flip combined with sales tax as program is all but complete **Property Tax in lieu of MVLF is now included with property tax Change from 2016/17 Amended Actual Adopted Amended Actual (Favorable) / % Expenditures 2015-16 2016-17 2016-17 2016-17 Unfavorable Change City Council 268,134$ 204,499$ 204,499$ 206,951$ 2,453$ 1.2% City Clerk 646,517 647,864 703,243 606,884 (96,359) (13.7%) City Treasurer 118,788 123,340 123,340 110,559 (12,781) (10.4%) City Attorney 782,389 802,002 1,184,002 1,187,716 3,714 0.3% City Manager 1,735,427 1,926,245 2,615,838 1,948,910 (666,928) (25.5%) Finance 2,186,649 2,477,795 2,837,457 2,613,471 (223,987) (7.9%) Non-Departmental 1,108,496 973,973 1,155,102 1,161,792 6,691 0.6% Human Resources 1,468,781 1,458,009 1,547,359 1,571,645 24,286 1.6% Economic & Community Dev 6,144,860 10,331,488 11,115,411 7,158,564 (3,956,847) (35.6%) Fire 24,058,472 25,689,589 26,121,218 25,567,547 (553,671) (2.1%) Police 25,319,520 27,104,498 27,183,958 25,802,316 (1,381,643) (5.1%) Public Works 5,025,903 4,975,860 5,229,163 4,654,760 (574,404) (11.0%) Library 4,681,186 5,051,647 5,372,313 5,157,356 (214,957) (4.0%) Parks & Recreation 13,234,028 14,553,266 15,361,256 14,897,149 (464,107) (3.0%) Transfers Out 2,108,614 1,168,980 3,718,937 2,749,605 (969,333) (26.1%) Total Expenditures 88,887,764$ 97,489,055$ 104,473,097$ 95,395,223$ (9,077,873)$ (8.7%) Net Operating Surplus / (Deficit)4,232,385$ 319,069$ 2,955,080$ 7,951,579$ 9,123,678$ Surplus needed to commit to Purchase Orders and CIP (3,783,851)$ 4,167,727$ Surplus needed to fund all General Fund reserves**(1,901,727)$ 2,266,000$ Remaining surplus to transfer to Infrastructure Reserves 2,266,000$ **This includes General Fund Reserve Requirements for prepaid Expenditures, Economic Contingencies & Potential Catastrophes ATTACHMENT 1 FY 2016-17 YEAR END MEASURE W FUND Change from 2016/17 Amended Actual Adopted Amended Actual Favorable / % Revenues 2015-16 2016-17 2016-17 2016-17 (Unfavorable)Change Measure W 1,493,425$ 7,000,000$ 7,000,000$ 8,886,653$ 1,886,653$ 27.0% Add Prior Year Committed Reserves N/A N/A 176,177 N/A N/A Total Revenues 1,493,425$ 7,000,000$ 7,176,177$ 8,886,653$ 1,886,653$ 26.3% Change from 2016/17 Amended Actual Adopted Amended Actual (Favorable) / % Expenditures 2015-16 2016-17 2016-17 2016-17 Unfavorable Change Operating Expenses 211,992$ -$ 176,177$ 210$ (175,967)$ (99.9%) CIP - 5,500,000 5,500,000 877,728 (4,622,272) (84.0%) Total Expenditures 211,992$ 5,500,000$ 5,676,177$ 877,938$ (4,798,239)$ (84.5%) Net Operating Surplus / (Deficit)1,281,433$ 1,500,000$ 1,500,000$ 8,008,716$ 6,684,892$ ATTACHMENT 1 CONSOLIDATED IMPACT FEE FUNDS - FUNDS 810,820,821,830,840 Revenues: Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Use of Money & Property 196,597$ -$ -$ 17,609$ 17,609$ - Other Revenues 3,415,738 - - 974,781 974,781 - Subtotal 3,612,335 - - 992,390 992,390 - Transfers In - - - - - - Total Revenues 3,612,335$ -$ -$ 992,390$ 992,390$ - Expenditures: Supplies & Services 116,862$ 70,294$ 122,855$ 97,522$ (25,333)$ (20.6%) Capital Outlay - 95,003 118,323 90,893 (27,430) (23.2%) Debt Service 656,000 - - 23,000 23,000 - Interdepartmental Charges 7,500 7,500 7,500 7,500 (0) 0.0% Subtotal 780,361 172,797 248,678 218,915 (29,763) (12.0%) Transfers Out 479,789 737,220 4,012,957 289,189 (3,723,769) (92.8%) Total Expenditures 1,260,150$ 910,017$ 4,261,636$ 508,104$ (3,753,532)$ (88.1%) Surplus/(Deficit)2,352,185$ (910,017)$ (4,261,636)$ 484,285$ FY 15/16 Committed Reserves 3,405,002 FY 16/17 Committed Reserves (3,776,330) Fund Balance 7,452,214$ 7,565,172$ ATTACHMENT 10 SEWER CAPACITY CHARGES- FUND 730 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Sewer Capacity Charges 1,755,486$ 200,000$ 200,000$ 1,630,615$ 1,430,615$ 715.3% Use of Money and Property 21,567 - - 4,903 4,903 - Transfers In - - Total Revenues 1,777,053$ 200,000$ 200,000$ 1,635,518$ 1,435,518$ 717.8% Expenditures Supplies & Services -$ -$ -$ 2,664$ 2,664$ - Interdepartmental Charges 2,500 2,500 2,500 2,500 (0) 0.0% Transfers Out - - Total Expenditures 2,500$ 2,500$ 2,500$ 5,164$ 2,664$ 106.5% Surplus/(Deficit)1,774,553$ 197,500$ 197,500$ 1,630,354$ FY 15/16 Committed Reserves 31,121 FY 16/17 Committed Reserves - Fund Balance 2,307,904$ 3,969,379$ ATTACHMENT 11 CAPITAL IMPROVEMENT - FUND 510 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Intergovernmental/Grants $ 2,131,810 $ 4,098,180 $ 7,642,593 $ 505,664 (7,136,929)(93.4%) Debt Proceeds - - 218,917 -(218,917)(100.0%) Miscellaneous/Reimbursements 104,645 250,000 250,000 65,135 (184,865)(73.9%) Transfers 6,161,203 8,904,200 24,597,480 5,224,529 (19,372,951)(78.8%) Total Revenues $ 8,397,657 $ 13,252,380 $ 32,708,990 $ 5,795,328 $ (26,913,662)(82.3%) Expenditures Payroll $ 401,492 $-$ 5,000 $ 419,835 $414,835 8,296.7% Supplies & Services 8,137,242 13,252,380 33,090,750 5,830,845 (27,259,905) (82.4%) Total Expenditures $ 8,538,734 $ 13,252,380 $ 33,095,750 $ 6,250,680 $ (26,845,070)(81.1%) Surplus/(Deficit)(141,077)$ $-$ (386,760) $ (455,352) Fund Balance 367,023$ (88,330)$ ATTACHMENT 12 INFRASTRUCTURE RESERVES - FUND 513 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Use of Money & Property $ 305,480 $ - $ - $ 16,555 16,555 0.0% Transfers 201,996 - - 2,666,000 2,666,000 0.0% Total Revenues $ 507,476 $ - $ - $ 2,682,555 $ 2,682,555 0.0% Expenditures Transfers $ 527,812 $ - $ 6,090,040 $ 5,795,495 $ (294,545)(4.8%) Total Expenditures $ 527,812 $ - $ 6,090,040 $ 5,795,495 $ (294,545)(4.8%) Surplus/(Deficit)(20,336)$ $ - $ (6,090,040) $ (3,112,940) Reserves Infrastructure Reserves 10,316,270$ $ 5,074,026 Caltrain Station Relocation Project Reserve 5,900,000 8,700,000 CIP Reserve 1,283,088 752,515 Other Reserve 139,027 (1,096) Fund Balance 17,638,385$ 14,525,445$ ATTACHMENT 13 ATTACHMENT 13 SELF INSURANCE - FUND 782 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Charges for Services -$ $-$-$-$-0.0% Use of Money & Property 204,649 75,000 75,000 16,042 (58,958) (78.6%) Other Revenues 4,693,481 4,307,743 4,307,743 5,995,975 1,688,232 39.2% Transfers In ---273,472 273,472 Total Revenues 4,898,130$ 4,382,743$ 4,382,743$ 6,285,488$ 1,902,745$ 43.4% Expenditures Payroll 804,124$ 650,000$ 650,000$ 1,366,583$ 716,583$ 110.2% Supplies & Services 3,964,279 3,030,738 3,030,738 4,914,875 1,884,137$ 62.2% Interdepartmental Charges (20,058) ----0.0% Total Expenditures 4,748,346$ 3,680,738$ 3,680,738$ 6,281,458$ 2,600,720$ 70.7% Surplus/(Deficit)149,784$ 702,005$ 702,005$ 4,030$ Cash Balance 12,376,456$ 12,380,486$ ATTACHMENT 14 CITY OF SOUTH SAN FRANCISCO FY 2016-17 YEAR-END November 8, 2017 1 OVERVIEW Resolution General Fund Summary General Fund Revenues Other Funds General Fund Reserves 2 GENERAL FUND SUMMARY Total Revenues $103.3M Total Expenditures $95.4M Total Surplus $7.95M Committed to PO & CIP ($3.8M) To fund GF Reserves ($1.9M) Remaining Surplus $2.2M 3 GENERAL FUND REVENUES Property Tax +$186K Sales Tax ($512)K Measure W +$1.9M Transient Occupancy Tax (TOT) +$131K Building & Fire Permits ($588)K Business License +$253K Revenue from Other Agencies ($911)K 4 OTHER FUNDS Sewer Fund Revenues $25.7M Expenditures $22.7M Storm Water Fund Revenues $1.5M Expenditures $1.3M Parking District Fund Revenues $919K Expenditures $937K 5 OTHER FUNDS (CONTINUED) Gas Tax Fund Revenues $1.5M Expenditures $1.8M Common Greens Fund Revenues $1.7M Expenditures $1.3M Self Insurance Fund Revenues $6.3M Expenditures $6.3M 6 RESERVES 7 Description Beginning Balance Ending Balance General Fund Reserves $17.5 $19.7 Community Civic Campus $1.3 $4.6 Infrastructure Reserves $10.3 $5.1 Caltrain Station $5.9 $8.7 CalPERS Stabilization $4.0 $4.5 Total $39M $42.6M STAFF RECOMMENDATION Accept the year end financial results and amend the budget for Fiscal Year 2016-17 Commit the excess surplus of $2.2M to the Infrastructure Fund Commit $0.5M in savings from prepayment of CalPERS to the CalPERS Stabilization Fund 8 QUESTIONS? 9 SEWER ENTERPRISE -FUND 710 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change SSF Service Charge Revenue 19,515,093$ 21,280,000$ 21,280,000$ 19,750,636$ (1,529,364)$ (7.2%) Other Agency Share of O&M Expenses 4,443,579 5,286,759 5,286,759 4,432,994 (853,765) (16.1%) Other Agency CIP Reimbursement 261,164 941,760 1,519,832 282,629 (1,237,204) (81.4%) Other Agency Loan Pymt Reimb 1,048,022 1,048,022 1,048,022 1,048,022 (0) (0.0%) Other Contributions/Reimbursements - - - 44,844 44,844 Interest/Other Income 342,672 245,000 245,000 125,842 (119,158) (48.6%) SRF Loan Proceeds for CIP (debt)8,300,000 - (8,300,000) (100.0%) Transfers In 4,716 300,000 342,101 1,860 (340,242) (99.5%) Total Revenues 25,615,246$ 29,101,541$ 38,021,715$ 25,686,826$ (12,334,889)$ (32.4%) Expenditures Operating Expenses 14,785,734$ 19,267,905$ 19,946,451$ 20,047,857$ 101,406$ 0.5% Debt Service 1,206,947 5,705,886 5,705,886 1,085,231 (4,620,655) (81.0%) CIP Budgeted Expenditures 2,519,693 4,320,100 19,314,566 1,559,579 (17,754,987) (91.9%) Transfers Out 16,010 - 1,489 - (1,489)(100.0%) Total Expenses 18,528,384$ 29,293,891$ 44,968,392$ 22,692,667$ (22,275,725)$ (49.5%) Surplus/(Deficit)7,086,862$ (192,350)$ (6,946,677)$ 2,994,159$ Cash Balance 17,408,025$ 20,402,184$ ATTACHMENT 2 STORM WATER- FUND 740 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Administrative Fines 7,000$ 5,000$ 5,000$ 14,384$ 9,384$ 187.7% Service Charges 405,105 405,000 405,000 404,456 (544)(0.1%) Transfer In from Gas Taxes/Measure M 670,000 670,000 770,000 670,000 (100,000) (13.0%) Transfer In from General Fund 260,841 450,000 450,000 275,861 (174,139) (38.7%) Transfer in From Solid Waste 489,159 157,317 (331,842) (67.8%) Interest and Other Income 18,800 5,000 5,000 1,363 (3,637) (72.7%) Total Revenues 1,361,746$ 1,535,000$ 2,124,159$ 1,523,381$ (600,778)$ (28.3%) Expenditures Operating Expenses 1,244,641$ 1,664,682$ 1,683,145$ 1,049,406$ (633,739)$ (37.7%) Capital Improvement Projects 54,620 200,000 1,333,487 275,709 (1,057,779) (79.3%) Total Expenditures 1,299,261$ 1,864,682$ 3,016,632$ 1,325,115$ (1,691,517)$ (56.1%) Surplus/(Deficit)62,485$ (329,682)$ (892,473)$ 198,267$ Cash Balance 1,044,295$ 1,242,561$ ATTACHMENT 3 PARKING DISTRICT - FUND 720 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Charges for Services Parking Permit Fees 116,885$ $ 95,000 $ 95,000 $ 194,055 $ 99,055 104.3% Parking Meter Fees 646,079 555,000 555,000 639,272 84,272 15.2% Miller Avenue Garage 80,235 50,000 50,000 83,360 33,360 66.7% Use of Money & Property 32,012 10,000 710,000 2,795 (707,205)(99.6%) Total Revenues $ 875,211 $ 710,000 $ 1,410,000 $ 919,482 $ (490,518)(34.8%) Expenditures Payroll 268,371$ 339,876$ 339,876$ 358,258$ 18,383$ 5.4% Supplies & Services 265,159 196,292 866,211 219,517 (646,695) (74.7%) Capital Outlay 257,063 - - 255,015 255,015 0.0% Interdepartmental Charges 104,682 104,986 104,986 104,986 - 0.0% Total Expenditures 895,275$ 641,154$ 1,311,073$ 937,776$ (373,298)$ (28.5%) Surplus/(Deficit)(20,064)$ $ 68,846 $ 98,927 $ (18,293) Cash Balance 1,912,780$ 1,894,487$ ATTACHMENT 4 GAS TAX - FUND 210 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Tax Revenue - HUTA 2103-2107 (Gas Tax)1,467,524$ 1,357,736$ 1,357,736$ 1,257,263$ (100,473) (7.4%) Measure M 357,328 243,000 243,000 249,842 6,842 2.8% Use of Money & Property 22,505 15,000 15,000 1,216 (13,784) (91.9%) Total Revenues 1,847,357$ 1,615,736$ 1,615,736$ 1,508,321$ (107,415) (6.6%) Expenditures Transfer to General Fund 1,273,263$ 921,301$ 921,301$ 921,301$ (0) (0.0%) Transfer to Stormwater 670,000 670,000 770,000 263,208 (506,792) (65.8%) Transfer for CIP Projects 120,669 1,236,192 670,000 (566,192) (45.8%) Total Expenditures 2,063,932$ 1,591,301$ 2,927,493$ 1,854,509$ (1,072,984) (36.7%) Surplus/(Deficit)(216,575)$ 24,435$ (1,311,757)$ (346,188)$ FY 15/16 Committed Reserves 1,372,033 FY 16/17 Committed Reserves (970,319) Fund Balance (113,060)$ (57,534)$ ATTACHMENT 5 SOLID WASTE - FUND 250 Revenues Actual 2015-16 Adopted 2016-17 Amended 2016-17 Actual 2016-17 Change from Amended 2016-17 % Change Franchise Fees 188,649$ 180,000$ 180,000$ 190,079$ 10,079$ 5.6% Total Revenues 188,649$ 180,000$ 180,000$ 190,079$ 10,079$ 5.6% Expenditures Payroll 4,742$ -$-$5,299$ 5,299$ Supplies & Services 157,041 110,150 138,097 105,624 (32,473) (23.5%) Interdepartmental Charges 19,600 19,600 19,600 19,600 (0) (0.0%) Transfers 189,308 200,000 766,870 282,201 (484,669) (63.2%) Total Expenditures 370,692$ 329,750$ 924,567$ 412,725$ (511,842)$ (55.4%) Surplus/(Deficit)(182,043)$ (149,750)$ (744,567)$ (222,646)$ FY 15/16 Committed Reserves 534,817 FY 16/17 Committed Reserves (353,066) Cash Balance 230,826$ 189,931$ ATTACHMENT 6 ATTACHMENT 6 COMMON GREENS - FUNDS 231, 232, 233, 234 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Property Taxes West Park 3 790,798$ 683,075$ 683,075$ 824,007$ 140,933$ 20.6% Property Taxes Stonegate Ridge 277,510 232,446 232,446 296,315 63,869 27.5% Property Taxes Willow Gardens 88,277 47,601 47,601 99,932 52,332 109.9% Property Taxes West Park 1 & 2 504,374 426,683 426,683 530,763 104,080 24.4% Total Revenues 1,660,959$ 1,389,805$ 1,389,805$ 1,751,018$ 361,213$ 26.0% Expenditures West Park 3 730,542$ 873,700$ 873,700$ 658,756$ (214,945)$ (24.6%) Stonegate Ridge 161,856 187,727 187,727 144,541 (43,186) (23.0%) Willow Gardens 40,923 57,148 57,148 47,717 (9,431) (16.5%) West Park 1 & 2 328,199 440,674 440,674 348,727 (91,947) (20.9%) Maintenance Expenditures Subtotal 1,261,520$ 1,559,250$ 1,559,250$ 1,199,741$ (359,509) (23.1%) CIP Expenditures 47,904 50,000 218,521 141,990 (76,532) (35.0%) Total Expenditures 1,309,425$ 1,609,250$ 1,777,771$ 1,341,730$ (436,041)$ (24.5%) Surplus/(Deficit)351,534$ (219,445)$ (387,966)$ 409,288$ FY 15/16 Committed Reserves 168,521$ FY 16/17 Committed Reserves (76,532) Fund Balance 1,911,017$ 2,412,294$ ATTACHMENT 7 CITY HOUSING FUND - FUND 241 Revenues: Actual 2015-16 Adopted 2016-17 Amended 2016-17 Actual 2016-17 Change from Amended 2016/17 % Change Housing Rental Revenue 188,363$ 130,000$ 130,000$ 108,764$ (21,236)$ (16.3%) Investment Income and Loan Interest 76,492 37,000 37,000 115,357 78,357 211.8% Equity Sharing - 15,000 15,000 164,018 149,018 993.5% Sale of Real Property - -- 1,016,276 1,016,276 - Miscellaneous 151,260 - - 274,039 274,039 - Loan Repayments - 125,000 125,000 - (125,000) (100.0%) Total Revenues 416,115$ 307,000$ 307,000$ 1,678,455$ 1,371,455$ 446.7% Expenditures: Housing Operating Expenses 95,511$ 527,800$ 527,800$ 108,101$ (419,699)$ (79.5%) 636 El Camino Retail Work 4,035 450,000 450,230 2,143 (448,087) (99.5%) Brookwood Development 392,126 - - 371,838 371,838 Total Expenditures 491,672$ 977,800$ 978,030$ 482,083$ (495,948)$ (50.7%) Surplus/(Deficit)(75,557) (670,800) (671,030) 1,196,372 FY 15/16 Committed Reserves 122,730$ FY 16/17 Committed Reserves (648)$ Fund Balance 2,251,071$ 3,569,525$ ATTACHMENT 8 COMMUNITY DEVELOPMENT BLOCK GRANT - FUND 222 Revenues Actual FY 2015-16 Adopted FY 2016-17 Amended FY 2016-17 Actual FY 2016-17 Change from Amended FY 2016-17 % Change Intergovernmental 338,412$ 647,321$ 647,321$ 377,470$ (269,851)$ (41.7%) Loan Repayments 74,361 - - 44,349 44,349 0.0% Other Program Revenus 9,397 11,437 11,437 10,695 (742) (6.5%) Total Revenues 422,170$ 658,758$ 658,758$ 432,514$ (226,244)$ (34.3%) Expenditures Payroll 89,892$ 100,001$ 100,001$ 123,809$ 23,808$ 23.8% Supplies & Services 439,223 593,757 733,075 727,497 (5,578) (0.8%) Transfer Out to Capital Improvement 143 95,330 - (95,330) (100.0%) Total Expenditures 529,258$ 693,758$ 928,406$ 851,305$ (77,100)$ (8.3%) Surplus/(Deficit)(107,089)$ (35,000)$ (269,648)$ (418,791)$ FY 15/16 Committed Reserves 435,294 FY 16/17 Committed Reserves (175,637) Fund Balance 113,056$ (46,078)$ ATTACHMENT 9 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-852 Agenda Date:11/8/2017 Version:1 Item #:12a. Resolution accepting the year-end financial results and amending the budget for Fiscal Year 2016-17. WHEREAS,staff has transmitted the Fiscal Year 2016-17 year end results for the City of South San Francisco to the City Council; and WHEREAS,after accounting for purchase order and capital improvement project commitments,the Fiscal Year 2016-17 year end results in a General Fund surplus of $4.2 million; and WHEREAS,staff recommends that the City Council approve various budget actions as incorporated into this Resolution by reference; and WHEREAS,such approval will result in General Fund Reserves of $19.7 million,an Infrastructure Reserve of $5.1 million,Caltrain Station Relocation Project Reserve of $8.7 million,and a CalPERS Stabilization Reserve of $4.5 million as of June 30, 2017. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby takes the following actions: 1.Accepts the Fiscal Year 2016-17 year-end financial results; and 2.Approves transfer of $2.2 million in remaining General Fund surplus to the Infrastructure Reserve; and 3.Approves transfer of $0.5 million in remaining savings from prepayment of the employer pension contribution to CalPERS to the CalPERS Stabilization Reserve. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to make any budget changes consistent with what is presented herein as recommended by the City of South San Francisco’s external auditors for Fiscal Year 2016-17 in order to close the books for Fiscal Year 2016-17. ***** City of South San Francisco Printed on 11/9/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1049 Agenda Date:11/8/2017 Version:1 Item #:13. Report regarding a resolution authorizing the City Manager to execute a first amendment to the existing consulting agreement with CSG Consultants,Inc.of Foster City,California in an amount of $25,776 for a total not to exceed amount of $152,332 for the design and construction engineering services on the Junipero Serra and King Drive Intersection Improvements Project (CIP Project No.tr1501).(Sam Bautista,Principal Engineer and Kathleen Phalen, Consultant) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a first amendment to the consulting agreement with CSG Consultants,Inc.of Foster City,California in an amount of $25,776 for a total not to exceed amount of $152,332 for design and construction engineering services on the Junipero Serra and King Drive Intersection Improvements Project (CIP Project No. tr1501). BACKGROUND/DISCUSSION On December 9,2013,the City was awarded a Federal Highway Safety Improvement Program (HSIP)grant in the amount of $849,300,and programmed this grant with a local match of $94,500 into the Capital Improvement Program for a project to make traffic safety improvements to the Junipero Serra Boulevard and King Drive intersection.These improvements include installation of new over-arching traffic signal,speed feedback radar sign, bicycle lane markings, and ADA-compliant pedestrian curb ramps and crosswalk signals. On February 9,2015,staff issued a Request for Proposals (RFP)for design and construction engineering services for the project.The procurement was conducted in accordance with all Federal and City requirements including open advertisement for proposals,ranking of proposals based on technical qualifications,interviews of the top ranking teams,review of the selected consultant’s cost proposal,and negotiation of an acceptable fee. CSG Consultants,Inc.met the project-specific Disadvantaged Business Enterprise (DBE)goal of seven percent. On April 8,2015,the City entered into a consulting services agreement with CSG Consultants,Inc.in the amount of $126,556 for design and construction engineering services.The consultant satisfactorily completed design of the intersection improvements and is providing construction engineering support services during the construction phase.The City’s contractor,Interstate Grading and Paving,was issued the Notice to Proceed on January 10, 2017, and is expected to complete the construction work by early 2018. Amendment 1 adds $25,776 to the CSG Consultants,Inc.agreement to bring the total agreement not to exceed amount to $152,332,and extends the term of the agreement to December 31,2018.The amendment does not expand the scope of work of the consultant agreement.The additional funding is needed due to unforeseen City of South San Francisco Printed on 11/2/2017Page 1 of 2 powered by Legistar™ File #:17-1049 Agenda Date:11/8/2017 Version:1 Item #:13. expand the scope of work of the consultant agreement.The additional funding is needed due to unforeseen conditions encountered during construction that required additional work on the consultant’s part to re-evaluate contract submittals and make several design drawing revisions. FUNDING Sufficient funding for this amendment is included in the City of South San Francisco Fiscal Year 2017-18 Capital Improvement Program (CIP)for Junipero Serra and King Drive Intersection Improvements Project (CIP Project No. tr1501). The consultant’s work is reimbursable through the HSIP grant. CONCLUSION Staff recommends Council authorize the City Manager to execute the first amendment to the Consulting Agreement with CSG Consultants,Inc.through December 31,2018,in an amount of $25,776 for a not to exceed amount of $152,332. City of South San Francisco Printed on 11/2/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1050 Agenda Date:11/8/2017 Version:1 Item #:13a. Resolution authorizing the City Manager to execute a first amendment to the existing consulting services agreement with CSG Consultants,Inc.of Foster City,California in an amount of $25,776 for a total not to exceed amount of $152,332 for the design and construction engineering services on the Junipero Serra and King Drive Intersection Improvements Project (CIP Project No. tr1501). WHEREAS,on April 8,2015,the City Council awarded a consulting services agreement with CSG Consultants,Inc.of Foster City,California (“Consultant”)in the amount of $126,556 for the design and construction engineering services; and WHEREAS,the Consultant has satisfactorily completed the design of the intersection improvements and is providing support services during the construction phase of the project; and WHEREAS,several unforeseen technical difficulties arose during the course of the construction which have necessitated extra effort for their resolution; and WHEREAS,additional funding is needed to compensate the consultant for its work to re-evaluate contractor submittals and to revise design drawings to address these unforeseen technical difficulties; and WHEREAS,to allow this work to proceed,staff recommends approving a first amendment to the existing consultant agreement with CSG Consultants,Inc.for an amount of $25,776 to bring the total agreement not to exceed amount to $152,332 and extend the term of the agreement to December 31, 2018; and WHEREAS,sufficient funding for this amendment is included in the City of South San Francisco Fiscal Year 2017-18 Capital Improvements Program (CIP)Junipero Serra and King Intersection Improvements Project (CIP Project No. tr1501). NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby authorizes the first amendment of the existing consulting services agreement with CSG Consultants, Inc. of Foster City, California in an amount not to exceed $ 25,776. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the project budget consistent with the information contained in the staff report. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement and any City of South San Francisco Printed on 11/9/2017Page 1 of 2 powered by Legistar™ File #:17-1050 Agenda Date:11/8/2017 Version:1 Item #:13a. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement and any other related documents on behalf of the City upon timely submission by CSG Consultants,Inc.’s signed contract amendment and all other required documents, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 11/9/2017Page 2 of 2 powered by Legistar™ FIRST (1st) AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND CSG CONSULTANTS, INC. THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of November 8, 2017, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and CSG Consultants, Inc. (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On April 8, 2015, City and Contractor entered that certain Consultant Services Agreement (“Agreement”) whereby Consultant agreed to Professional Engineering Services for the traffic safety improvements at the Junipero Serra Boulevard/King Drive intersection. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Consultant now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree as follows: 1.All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2.Section 1. Services Section. The December 31, 2016, end date for the term of services identified in Section 1 of the Agreement is hereby replaced with December 31, 2018. 3.Section 2. Compensation Section of the Agreement shall be amended such that the City agrees to pay Contractor a sum not to exceed $152,332, with the understanding that up to $126,556 has already been paid to Contractor. Contractor agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. 4.Scope of Services. The Scope of services is amended and attached as Exhibit B to this Amendment. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO CONSULTANT By: By: Mike Futrell, City Manager Cyrus Kianpour, PE, PLS Approved as to Form: By: City Attorney EXHIBIT A Page 1 of 67 EXHIBIT A Page 2 of 67 EXHIBIT A Page 3 of 67 EXHIBIT A Page 4 of 67 EXHIBIT A Page 5 of 67 EXHIBIT A Page 6 of 67 EXHIBIT A Page 7 of 67 EXHIBIT A Page 8 of 67 EXHIBIT A Page 9 of 67 EXHIBIT A Page 10 of 67 EXHIBIT A Page 11 of 67 EXHIBIT A Page 12 of 67 EXHIBIT A Page 13 of 67 EXHIBIT A Page 14 of 67 EXHIBIT A Page 15 of 67 EXHIBIT A Page 16 of 67 EXHIBIT A Page 17 of 67 EXHIBIT A Page 18 of 67 EXHIBIT A Page 19 of 67 EXHIBIT A Page 20 of 67 EXHIBIT A Page 21 of 67 EXHIBIT A Page 22 of 67 EXHIBIT A Page 23 of 67 EXHIBIT A Page 24 of 67 EXHIBIT A Page 25 of 67 EXHIBIT A Page 26 of 67 EXHIBIT A Page 27 of 67 EXHIBIT A Page 28 of 67 EXHIBIT A Page 29 of 67 EXHIBIT A Page 30 of 67 EXHIBIT A Page 31 of 67 EXHIBIT A Page 32 of 67 EXHIBIT A Page 33 of 67 EXHIBIT A Page 34 of 67 EXHIBIT A Page 35 of 67 EXHIBIT A Page 36 of 67 EXHIBIT A Page 37 of 67 EXHIBIT A Page 38 of 67 EXHIBIT A Page 39 of 67 EXHIBIT A Page 40 of 67 EXHIBIT A Page 41 of 67 EXHIBIT A Page 42 of 67 EXHIBIT A Page 43 of 67 EXHIBIT A Page 44 of 67 EXHIBIT A Page 45 of 67 EXHIBIT A Page 46 of 67 EXHIBIT A Page 47 of 67 EXHIBIT A Page 48 of 67 EXHIBIT A Page 49 of 67 EXHIBIT A Page 50 of 67 EXHIBIT A Page 51 of 67 EXHIBIT A Page 52 of 67 EXHIBIT A Page 53 of 67 EXHIBIT A Page 54 of 67 EXHIBIT A Page 55 of 67 EXHIBIT A Page 56 of 67 EXHIBIT A Page 57 of 67 EXHIBIT A Page 58 of 67 EXHIBIT A Page 59 of 67 EXHIBIT A Page 60 of 67 EXHIBIT A Page 61 of 67 EXHIBIT A Page 62 of 67 EXHIBIT A Page 63 of 67 EXHIBIT A Page 64 of 67 EXHIBIT A Page 65 of 67 EXHIBIT A Page 66 of 67 EXHIBIT A Page 67 of 67 550 Pilgrim Drive Foster City, CA 94404 phone 650.522.2500 fax 650.522.2599 www.csgengr.com FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE October 30, 2017 Sam Bautista, P.E. Principal Engineer City of South San Francisco Engineering Division 315 Maple Ave South San Francisco, CA 94080 Re: Construction Support Services Junipero Serra Blvd at King Drive Improvements (Project No. TR1501) CSG Consultants, Inc. (CSG) is submitting this supplemental fee proposal to the City of South San Francisco (City) for construction support services for the Junipero Serra Blvd at King Drive Improvements project. CSG prepared the PS&E for this project and our team has a comprehensive understanding of the project deliverables. The supplemental fee will allow for CSG to provide construction support services through project closeout. Scope of Services – Construction Support The project consists of design improvements including median redesigns and right turn islands to improve the intersection and provide ADA accessibility, traffic signal replacements and upgrades, addition of a speed feedback sign, installation of standard ADA curb ramps around the JSB and King Drive intersection, addition of pedestrian signal heads and countdown timers at crosswalks, and bike lane extensions. The following is a summary of the construction support duties to be performed by CSG: 1. Prepare conformed plans and specifications incorporating any clarifications and any changes from addenda issued during the bidding process. 2. Participate in the pre-construction meeting. 3. Review Contractor’s submittals. 4. Respond to Contractor RFI’s and CCO requests. 5. Perform field checks during construction. 6. Prepare the Record Drawings. Deliverables: 1. Conformed construction plans and specifications. 2. Log of, and response to, contractor’s submittals. 3. RFI and CCO responses. 4. Field check reports. 5. Record Drawings. The PS&E was performed under the Consulting Services Agreement between the City of South San Francisco and CSG Consultants, Inc. for Design Services, dated April 8, 2015. The budget has since been exhausted. CSG is respectfully requesting for the City to increase the budget by approximately 10% of the original PS&E fee for the supplemental services described herein. A breakdown of the proposed supplemental fee is provided on the following page. EXHIBIT B Page 1 of 2 2 Staff Hourly Rate Project Hours Fee Michael Fisher, PE – Principal Engineer $180 48 $8,640 Son Hoang, E.I.T. – Associate Engineer $145 96 $13,920 Subconsultant W-Trans $3,216 Total Fee $25,776 We look forward to continuing our working relationship with the City of South San Francisco. If you have any questions, please contact me at 650 522-2516. Sincerely, Michael Fisher Principal Engineer EXHIBIT B Page 2 of 2 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1102 Agenda Date:11/8/2017 Version:1 Item #:14. Motion to approve the Minutes from the meetings of March 6, 2017, October 11, 2017, October 13, 2017, October 25, 2017 and October 31, 2017. City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1101 Agenda Date:11/8/2017 Version:1 Item #:15. Motion confirming payment registers for November 8, 2017.(Richard Lee, Director of Finance) The payments shown in the attached payment register are accurate and sufficient funds were available for payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ Payment Listing by Department for City Council Review Payments issued between and10/16/2017 10/29/2017 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION CITY CLERK NEOPOST USA INC 10/25/2017 26278534042606 E 100-02110-5027 3.66 SERVICE LABOR CHARGE - MACHINE MAINTENAN Payments issued for CITY CLERK $3.66 CITY COUNCIL NEOPOST USA INC 10/25/2017 26278534042606 E 100-01110-5027 2.08 SERVICE LABOR CHARGE - MACHINE MAINTENAN SAN MATEO COUNTY ASSOCIATION 10/18/2017 262644102017 E 100-01110-5030 70.00 PG, MA SAN MATEO CO. ASSOC OF GRAND JURO STAPLES CREDIT PLAN 10/18/2017 262658cc358655 E 100-01110-5045 142.00 DW - TONER CTIY COUNCIL Payments issued for CITY COUNCIL $214.08 CITY MANAGER ANCHOR QEA, LLC 10/18/2017 26258354266 E 100-05110-5005 1,309.50 REVIEW OF BOATING INFRASTRUCTURE (BIG) APP CVS PHARMACY 10/27/2017 262876CC358511 E 100-05120-5030 9.38 SB- MATERIALS FOR COOKIE BAKING, DECO, MINI MEYERS, NAVE, RIBACK 10/25/2017 2627832017080312 E 100-05110-5061 8,310.50 LEGAL SVCS REIMBURSEMENT THRU AUGUST 201 POSTMASTER- LINDEN OFFICE 10/18/2017 262637PERMIT #138 E 100-05110-5027 4,687.00 POSTAGE - CITYWIDE POSTCARD MAILING ROYAL PIN DONUTS 10/27/2017 262876CC358515 E 100-05120-5030 39.42 SB- FOOD FOR COOKIE BAKING, DECO & MINI-PA 10/27/2017 262876CC358516 E 100-05120-5030 40.00 SB- FOOD FOR COOKIE BAKING, DECO & MINI-PA Payments issued for CITY MANAGER $14,395.80 COMMUNICATIONS DOWNTOWN DECORATIONS, INC. 10/18/2017 262658CC358537 E 100-05130-5001 1,079.72 RC CC PURCHASE - STRAPS FOR CITY BANNERS Payments issued for COMMUNICATIONS $1,079.72 ECONOMIC & COMMUNITY DEVELOPMENT ADVANCED BUSINESS FORMS 10/18/2017 26257930332 E 100-10115-5025 56.29 BUSINESS CARDS FOR NELL SELANDER AMAZON.COM 10/18/2017 262658cc 358619 E 100-10115-5020 44.05 IM - AMAZON ORDER FOR SUPPLIES BIOTECHNOLOGY INNOVATION ORG. 10/25/2017 262749233975 E 100-10110-5030 13,350.00 BOSTON BIO CONVENTION CENTER BOOTH 2543 10/25/2017 262749233976 E 100-10110-5030 3,525.00 BOSTON CONVENTION CENTER BOOTH 2648 CALIFORNIA BUILDING OFFICIALS 10/20/2017 262731CC358840 E 100-10410-5033 195.00 PC - TRAINING FOR CERTIFICATION FAYE BUSINESS SYSTEMS GROUP 10/27/2017 2628410034568-IN E 100-10110-5001 1,196.25 SUGARCRM IMPLEMENTATION PKG-PROJECT MA FEDEX 10/18/2017 2626065-894-86737 E 241-10880-5005 56.80 FEDEX SHIPPING - GRAND LINDEN PROJECT Thursday, November 2, 2017 Page 1 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT FEDEX 10/18/2017 2626065-901-68248 E 222-10310-5020 57.35 FEDEX SHIPPING - CDBG PACKAGE SENT TO HUD GATEWAY PROPERTY OWNERS ASSOC 10/25/2017 262770RD 2508689 E 100-10110-5021 715.19 PROPERTY OWNER ASSOC. 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MA 10/27/2017 26287111/02/17 ECD E 100-10115-5031 250.00 TASTE OF SSF EVENT TABLE FOR 10 (EDH STAFF +) STAPLES BUSINESS ADVANTAGE 10/18/2017 262658cc 358613 E 100-10115-5020 41.48 IM - STAPLES OFFICE SUPPLIES 10/25/2017 2628138046697751 E 100-10410-5020 222.30 PLANNING OFFICE SUPPLIES 10/27/2017 2628738046697953 E 100-10110-5020 280.47 OFFICE SUPPLIES TRAVELOCITY 10/27/2017 262876cc359113 E 100-10110-5032 425.60 ED-FLIGHT/ICMA 103RD ANNUAL CONFERENCE T Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $47,135.65 FINANCE HOLIDAY INN 10/27/2017 262876CC358744 E 100-06110-5005 177.65 MM-HCM PROJECT EXP - PDS CONSULTANT LODG NEOPOST USA INC 10/25/2017 26278534042606 E 100-06210-5027 60.67 SERVICE LABOR CHARGE - MACHINE MAINTENAN Payments issued for FINANCE $238.32 FIRE AIRGAS USA, LLC 10/25/2017 2627439948393423 E 100-11610-5021 208.97 EMS OPERATING SUPPLIES 10/25/2017 2627439948393424 E 100-11610-5021 410.78 EMS OPERATING SUPPLIES AMAZON.COM 10/18/2017 262658CC358701 E 100-11310-5021 108.16 KA-OPERATING SUPPLY DISASTER PREP AYAR PRODUCE MARKET 10/18/2017 262658cc358661 E 100-11310-5004 13.44 KA-SHELTER MGMT COURSE FOOD CITY/CERT (17 BEST WESTERN MINER'S INN 10/18/2017 262658cc358643 E 100-11711-5021 101.92 BW-OES DEPLOYMENT ECLIPSE FIRE - LODGING BLUE GRASS MAILING & DATA SVC 10/18/2017 262658CC358583 E 100-11210-5027 724.68 BA-FULL SSF ADDRESS LIST BOUND TREE MEDICAL LLC 10/27/2017 26283582657955 E 100-11610-5021 417.91 OPERATING SUPPLIES BOX.NET BUS SRVCS, CA 10/18/2017 262658CC358703 E 100-11310-5021 45.00 KA-OPERATING SUPPLIES CAPITAL ONE NATIONAL ASSOC 10/18/2017 2625967003731000005605 E 100-11730-5020 803.50 COSTCO-STATION SUPPLIES (4 STATIONS) 10/18/2017 2625967003731000005605 E 100-11730-5021 546.26 COSTCO-STATION SUPPLIES (4 STATIONS) CHEVRON 10/18/2017 262658cc358645 E 100-11711-5021 73.75 BW-OES DEPLOYMENT ECLIPSE FIRE - FUEL CORELOGIC SOLUTIONS, LLC. 10/20/2017 26267581841370 E 100-11223-5045 250.00 REALQUEST/S.MATEO CO. FORECLOSURE REPOR COUNTY OF SAN MATEO 10/25/2017 262759SSF FIRE18-01 E 100-11710-5071 1,101.75 COUNTY DISPATCHING 1ST QUARTER PAGER CHA CROWN EQUIPMENT CORPORATION 10/18/2017 262658CC358677 E 100-11110-5021 435.91 LD-OPERATING SUPPLIES-HAND PALLET TRUCK DELTA AIR 10/18/2017 262658cc358704 E 100-11310-5021 25.00 KA-TRAVEL BAGAGE FEE Thursday, November 2, 2017 Page 3 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco FIRE DEVIN FLANNERY 10/25/2017 26276808/31/17 E 100-11711-5021 86.67 REIMBURSEMENT - OES HELENA FIRE FOOD AND ETNA BREWING CO 10/18/2017 262658cc358641 E 100-11710-5021 11.80 BW-OES DEPLOYMENT ECLIPSE FIRE - FOOD HERTZ RENT A CAR 10/18/2017 262658cc358647 E 100-11711-5021 1,595.31 BW- OES DEPLOYMENT ECLIPSE FIRE - VEHICLE RE HOME DEPOT 10/18/2017 262658cc358573 E 100-11730-5021 263.08 AR-STATION 61 OPERATING SUPPLIES - TOOLS 10/18/2017 262658cc358580 E 100-11740-5021 114.37 AR-FIRE PREVENTION MONTH SUPPLIES - 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CPTF LUCKY'S 10/18/2017 262658CC358693 E 100-11310-5021 94.28 KA-COOLING CENTER LUNCH FOR VOLUNTEERS (1 MOBILE CALIBRATION SERVICES LL10/27/2017 2628602373 E 100-11710-5051 540.00 GAS MONITOR CALIBRATION 10/27/2017 2628602374 E 100-11710-5051 485.07 GAS MONITOR - BUMP GAS NEOPOST USA INC 10/25/2017 26278534042606 E 100-11223-5027 4.71 SERVICE LABOR CHARGE - MACHINE MAINTENAN 10/25/2017 26278534042606 E 100-11610-5027 1.00 SERVICE LABOR CHARGE - MACHINE MAINTENAN 10/25/2017 26278534042606 E 100-11210-5027 70.93 SERVICE LABOR CHARGE - MACHINE MAINTENAN 10/25/2017 26278534042606 E 100-11110-5027 8.27 SERVICE LABOR CHARGE - MACHINE MAINTENAN OFFICE DEPOT INC 10/18/2017 262633964769514001 E 100-11210-5020 102.85 OPERATING SUPPLIES 10/18/2017 262633964769514001 E 100-11110-5021 79.75 OPERATING SUPPLIES 10/18/2017 262633966207678001 E 100-11223-5020 69.90 OFFICE SUPPLIES 10/25/2017 262787957498371001 E 100-11110-5006 552.35 ERGONOMIC OFFICE SUPPLIES 10/25/2017 262787964769606001 E 100-11110-5021 278.40 ERGONOMIC OFFICE SUPPLIES 10/25/2017 262787964769606001 E 100-11210-5021 76.77 ERGONOMIC OFFICE SUPPLIES Thursday, November 2, 2017 Page 4 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco FIRE OFFICE DEPOT INC 10/25/2017 262787964769607001 E 100-11110-5021 37.09 OFFICE SUPPLIES 10/25/2017 262787964769608001 E 100-11110-5021 499.88 OFFICE SUPPLIES 10/25/2017 262787964978815001 E 100-11210-5021 473.99 ERGONOMIC STAND DESK 10/25/2017 262787964978815001 E 100-11110-5006 1,273.97 ERGONOMIC STAND DESK 10/25/2017 262787965399852001 E 100-11210-5021 69.92 OFFICE SUPPLIES 10/25/2017 26278796614777001 E 100-11110-5021 57.05 OFFICE SUPPLIES 10/25/2017 262787966817702001 E 100-11210-5021 72.04 OFFICE SUPPLIES 10/25/2017 262787967552045001 E 100-11110-5020 69.91 OFFICE SUPPLIES 10/25/2017 262787967552145001 E 100-11110-5020 124.97 OFFICE SUPPLIES 10/25/2017 262787967552146001 E 100-11110-5020 8.45 OFFICE SUPPLIES 10/25/2017 262787968993002001 E 100-11223-5021 530.49 OFFICE & OPERATING SUPPLIES 10/25/2017 262787968993002001 E 100-11110-5021 31.25 OFFICE & OPERATING SUPPLIES 10/25/2017 262787969110412001 E 100-11730-5020 416.75 STATION OFFICE SUPPLIES 10/27/2017 262862969382260001 E 100-11210-5021 55.19 OFFICE SUPPLIES ORCHARD SUPPLY 10/18/2017 262658cc358576 E 100-11740-5021 5.90 AR-FIRE PREVENTION MONTH ACTIVITIES - NUTS/ PENINSULA UNIFORMS & EQUIP INC10/18/2017 262658cc358540 E 100-11110-5021 135.94 GK-UNIFORM CEREMONIAL WHITE GLOVES (20 P 10/20/2017 262711142503 E 100-11611-5034 765.05 BLS UNIFORM ALLOTMENT PILOT 10/18/2017 262658cc358642 E 100-11711-5021 65.14 BW-OES DEPLOYMENT ECLIPSE FIRE - FUEL PREFERRED ALLIANCE, INC 10/25/2017 2627930132028-IN E 100-11110-5036 43.00 SEPTEMBER 2017 PRE EMPLOYMENT DRUG SCRE PRIME SHINE CAR WASH 10/18/2017 262658cc358646 E 100-11711-5021 12.00 BW-OES DEPLOYMENT ECLIPSE FIRE - VEHICLE RE RAM MOUNTS 10/27/2017 262876cc359010 E 100-11710-5045 246.43 DW- IPAD MOUNTS FOR FIRE RIGS - FIRE DEPT. SAFEWAY STORE 10/18/2017 262658cc358664 E 100-11310-5004 66.80 KA-LUNCH FOR CERT VOLUNT. 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GRAINGER INC. 10/27/2017 2628789570540055 E 100-11710-5021 54.10 OPERATING SUPPLIES 10/27/2017 2628789573429892 E 100-11710-5021 22.06 OPERATING SUPPLIES WITMER PUBLIC SAFETY GROUP INC10/27/2017 262880E1639650 E 100-11710-5061 280.11 OPERATING SUPPLIES Payments issued for FIRE $20,257.95 HUMAN RESOURCES ADVANCED BUSINESS FORMS 10/27/2017 26282930337 E 100-09110-5020 139.50 HR BUSINESS CARDS -ANALYST II, TECH, ADMIN BEST WESTERN GROSVENOR HOTEL 10/18/2017 262658cc358740 E 100-09110-5038 250.00 LB-GROSVENOR HOTEL -INVESTIGATION BRYCE CONSULTING 10/18/2017 2625932660 E 100-09110-5005 1,120.00 CLASS & COMPENSATION -PW CAFE 382 10/27/2017 262876CC358745 E 100-09110-5031 70.00 MM-HCM PROJECT WRKG LUNCH MTG EXP - 4 A CORODATA RECORDS MANAGEMENT IN10/27/2017 262876CC358746 E 100-09110-5026 38.87 MM-CORODATA MONTHLY SHREDDING SERVICES 10/27/2017 262876CC358756 E 100-09110-5026 38.87 MM-MONTHLY SHREDDING SERVICES EQUIFAX 10/27/2017 262876CC358741 E 100-09110-5036 20.49 MM-EQUIFAX BACKGROUND MONTHLY ADMIN F 10/27/2017 262876CC358748 E 100-09110-5036 20.00 MM-EQUIFAX BACKGROUND CHECK ADMIN FEES 10/27/2017 262876CC358751 E 100-09110-5036 41.47 MM-EQUIFAX MONTHLY ADMIN SVC FEE - 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CHILDRENS BOOK CLUB 10/27/2017 26286915848686 E 100-15220-5022 204.02 BOOKS - CHILDRENS BOOK CLUB SCHOOL HOUSE GROCERY 10/18/2017 2626478447 E 100-15410-5031 103.62 LUNCH - I AM A WRITER PROGRAM (20) SO SAN FRANCISCO PARKING 10/18/2017 262658cc358391 E 100-15430-5031 1.00 KB - PARKING SSF CHAMBER OF COMMERCE 10/25/2017 26280811/02/17 E 100-15110-5031 50.00 TASTE OF SSF- A. MALADY, A. TALOMA 10/25/2017 26280811/02/2017 E 100-15110-5031 50.00 TASTE OF SSF- V.SOMMER, P. FITZPATRICK STAPLES BUSINESS ADVANTAGE 10/25/2017 2628138046697763/3546477E 100-15110-5020 24.67 OFFCIE SUPPLIES 10/25/2017 2628138046697763/3546477E 100-15110-5021 37.02 OPERATING SUPPLIES 10/25/2017 2628138046697763/3546477E 100-15110-5021 278.58 OFFICE SUPPLIES 10/25/2017 2628138046697763/3546477E 100-15110-5020 25.12 OFFICE SUPPLIES 10/25/2017 2628138046697763/3546477E 100-15110-5021 142.01 OFFICE SUPPLIES 10/25/2017 2628138046697763/3546477E 100-15110-5020 66.02 OFFICE SUPPLIES 10/25/2017 2628138046697908/3546492E 100-15410-5020 283.94 STAFF ERGO CHAIRS 10/25/2017 2628138046697908/3546492E 100-15110-5021 20.97 MEETING SUPPLIES 10/25/2017 2628138046697908/3546492E 100-15410-5021 137.82 PROGRAM SUPPLIES - PROJECT READ STAPLES CREDIT PLAN 10/18/2017 262658cc358403 E 100-15430-5021 39.96 KB - PROGRAM SUPPLIES STARBUCKS 10/27/2017 262876CC358759 E 100-15110-5036 41.35 VE-LIBRARIAN I/II RECRUIT ORALBOARD REFRESH STATE OF CALIFORNIA 10/25/2017 262814258662 E 100-15110-5037 288.00 SEPTEMBER 2017 LIVESCAN SUBMISSIONS THE GALE GROUP, INC 10/18/2017 26265661781919 E 100-15210-5022 159.45 BOOKS 10/18/2017 26265661870348 E 100-15210-5022 32.24 BOOKS Thursday, November 2, 2017 Page 9 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco LIBRARY THE GALE GROUP, INC 10/18/2017 26265661902361 E 100-15210-5022 27.76 BOOKS 10/18/2017 26265661957101 E 100-15210-5022 133.49 BOOKS 10/20/2017 26272862019312 E 100-15310-5022 67.17 BOOKS 10/20/2017 26272862019312 E 100-15210-5022 67.16 BOOKS 10/20/2017 26272862020797 E 100-15210-5022 128.52 BOOKS - GRAND AVE/ MAIN LIB 10/20/2017 26272862020797 E 100-15310-5022 128.52 BOOKS - GRAND AVE/ MAIN LIB 10/20/2017 26272862030561 E 100-15310-5022 134.79 BOOKS 10/20/2017 26272862030561 E 100-15210-5022 134.78 BOOKS 10/20/2017 26272862039974 E 100-15210-5022 31.34 BOOKS 10/25/2017 26281962063525 E 100-15310-5022 65.39 BOOKS TOMO BOOKS USA 10/27/2017 2628752037 E 100-15210-5022 524.87 BOOKS 10/27/2017 2628752038 E 100-15220-5022 222.62 BOOKS - JUV 10/27/2017 2628752039 E 100-15220-5022 491.13 BOOKS - JUV WILLIAM P WHITE 10/18/2017 262663171025 E 100-15220-5030 150.00 BABY SIGN LANGUAGE WORKSHOP WORLD BOOK INC 10/20/2017 2627380001563067 E 100-15220-5022 64.47 BOOKS Payments issued for LIBRARY $17,997.38 NON-DEPARTMENTAL AT&T 10/18/2017 262585650 829 1947 221 7 E 781-07210-5071 164.52 PHONE CHARGES 10/20/2017 2626689391060747 E 781-07210-5071 104.51 PHONE CHARGES 10/20/2017 2626689391060749 E 781-07210-5071 180.70 PHONE CHARGES 10/20/2017 2626689391060750 E 781-07210-5071 471.29 PHONE CHARGES 10/20/2017 2626689391060755 E 781-07210-5071 140.73 PHONE CHARGES 10/20/2017 2626689391060756 E 781-07210-5071 68.84 PHONE CHARGES 10/20/2017 2626689391060761 E 781-07210-5071 21.53 PHONE CHARGES 10/20/2017 2626689391060842 E 781-07210-5071 30.18 PHONE CHARGES 10/20/2017 2626689391060843 E 781-07210-5071 14.19 PHONE CHARGES 10/20/2017 2626689391060845 E 781-07210-5071 353.39 PHONE CHARGES 10/20/2017 2626689391060869 E 781-07210-5071 242.37 PHONE CHARGES 10/20/2017 2626689391060972 E 781-07210-5071 30.80 PHONE CHARGES 10/20/2017 2626689391060976 E 781-07210-5071 322.28 PHONE CHARGES 10/20/2017 2626689391061122 E 781-07210-5071 116.16 PHONE CHARGES Thursday, November 2, 2017 Page 10 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco NON-DEPARTMENTAL AT&T 10/20/2017 2626689391061387 E 781-07210-5071 87.04 PHONE CHARGES 10/20/2017 2626689391062505 E 781-07210-5071 14.20 PHONE CHARGES CALIFORNIA WATER SERVICE CO 10/18/2017 2625950982104814 E 781-07210-5073 118.46 WATER SERVICE 10/18/2017 2625954635141659 E 781-07210-5073 641.23 WATER SERVICE 10/18/2017 2625957733252569 E 781-07210-5073 87.15 WATER SERVICE 10/18/2017 2625957807444444 E 781-07210-5073 21.40 WATER SERVICE DELTA AIR 10/27/2017 262876CC358753 E 851-07110-5032 502.60 MM-DEF COMP NAGDCA TRAVEL EXP - J. VASQUE 10/27/2017 262876CC358754 E 851-07110-5032 502.60 MM-DEF COMP NAGDCA TRAVEL EXP - A.M.PATRI DU-ALL SAFETY LLC 10/25/2017 26276319073 E 100-07110-5001 3,225.00 FY 17/18 SAFETY PROGRAM CONSULTANT SERVIC JAVIER VASQUEZ 10/25/2017 26282409/24-09/27/17 E 851-07110-5032 19.48 STATEMENT OF EXPENSE - NAGDCA OVERNIGHT 10/25/2017 26282409/24-09/27/17a E 851-07110-5032 506.96 STATEMENT OF EXPENSE-NAGDCA OVERNIGHT L M. ALAN PATRICK 10/27/2017 26286309/24-09/27/17 E 851-07110-5032 457.97 STATEMENT OF EXPENSE - OVERNIGHT LODGING MEYERS, NAVE, RIBACK 10/25/2017 2627832017080325 E 782-07410-5003 390.00 CITY ATTNY FEES AUG 2017: 405.250 EMERGENCY NAGDCA 10/27/2017 262876CC358752 E 851-07110-5032 1,100.00 MM-DEF COMP NAGDCA 2017 CONFERENCE FEE NEOPOST USA INC 10/25/2017 26278534042606 E 100-07110-5027 0.06 SERVICE LABOR CHARGE - MACHINE MAINTENAN PACIFIC GAS & ELECTRIC COMPANY10/18/2017 2626345908002015-5 E 781-07210-5070 83,823.71 ELECTRIC SERVICE-WQCP 10/18/2017 2626348634831335-3 E 781-07210-5070 2,108.25 GAS SERVICE-WQCP 10/20/2017 2627080216007588-9 E 781-07210-5070 70.98 GAS/ELECTRIC SERVICE 10/20/2017 2627080379629797-0 E 781-07210-5070 83.53 GAS/ELECTRIC SERVICE 10/20/2017 2627081886610157-1 E 781-07210-5070 763.04 GAS/ELECTRIC SERVICE 10/20/2017 2627082900060739-9 E 781-07210-5070 22.76 GAS/ELECTRIC SERVICE 10/20/2017 2627083084158901-0 E 781-07210-5070 31.45 GAS/ELECTRIC SERVICE 10/20/2017 2627087036130873-0 E 781-07210-5070 176.30 GAS/ELECTRIC SERVICE 10/20/2017 2627087785237739-7 E 781-07210-5070 116.67 GAS/ELECTRIC SERVICE SCHOOL HOUSE GROCERY 10/18/2017 2626478429 E 783-07310-5061 472.83 WELLNESS COMMITTEE LUNCH & LEARN OCTOBE SPECIALTY'S CAFE & BAKERY 10/27/2017 262876CC358761 E 851-07110-5005 233.70 VE-QTRLY 457 DEF COMP COMMITTEE MEETING - TRISTAR RISK MANAGEMENT 10/25/2017 262820102311 E 782-07410-5081 99,829.31 WORKERS' COMPENSATION LOSS REPLENISHMEN Payments issued for NON-DEPARTMENTAL $197,668.17 PARKS & RECREATION 599 RAILROAD CATERING 10/27/2017 262876CC359021 E 100-17110-5031 126.28 SR -LUNCH FOR LANDSCAPE ARCHITECT PANEL ALL INDUSTRIAL ELECTRIC SUPPLY10/20/2017 2626655171038 E 100-17420-5050 278.20 ELECTRICAL SUPPLIES Thursday, November 2, 2017 Page 11 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PARKS & RECREATION AMERICOVER 10/20/2017 262731cc358799 E 100-17275-5061 456.39 LA-HALLOWEEN SUPPLIES ARAMARK UNIFORM SERVICES 10/20/2017 262667758263053 E 100-17410-5034 37.81 UNIFORMS FOR FACILITY DIVISION 10/27/2017 262832758263056 E 100-17320-5034 257.36 UNIFORMS FOR PARKS DIV 10/27/2017 262832758274914 E 100-17320-5034 244.61 UNIFORMS FOR PARKS DIVISION ART'S PENINSULA LOCKSMITH 10/25/2017 262747443933 E 100-17250-5020 46.22 KEYS FOR JOSEPH FERNEKES SOUND SYSTEM B&B CUSTOM DESIGNS 10/18/2017 26258616658 E 100-17260-5021 117.51 HALLOWEEN EXTRAVAGANZA WRISTBANDS FOR BAYVIEW CONSTRUCTION & PAINTIN10/20/2017 2626692017-07SSF E 100-17971-5061 3,201.00 TEMPERED GLASS - FIRE STATION #61 BILLY HUSTACE PHOTOGRAPHY 10/18/2017 262588100217-ssf E 100-17110-5061 1,993.81 PHOTOGRAPHY FOR CONCERT IN THE PARK BLACK BEAR DINER 10/20/2017 262731CC358853 E 100-17110-5021 54.95 KJC-WORK MEETING BRENTWOOD BOWL 10/20/2017 262731cc358815 E 100-17275-5061 80.00 LA-FULL OF FUN BOWLING BROADMOOR LUMBER & PLYWOOD CO 10/27/2017 26283644761 E 100-17320-5050 104.88 PARKS DIV - OPER SUPP 10/27/2017 26283644764 E 100-17320-5050 75.96 PARKS DIV - OPER SUPP 10/27/2017 26283644827 E 100-17320-5050 86.64 DOG PARK KIOSK SUPPLIES BUZZ LAWRENCE 10/18/2017 2626181858004 E 100-17250-5021 362.00 ENTERTAINMENT FOR HALLOWEEN EXTRAVAGAN CHEESECAKE FACTORY 10/20/2017 262731CC358830 E 100-17110-5021 87.81 KJC- MEETING DUES CHIPOTLE 10/27/2017 262876CC359022 E 100-17110-5031 33.98 SR - HELEN PUTMAN AWARD LUNCH CITY MECHANICAL INC 10/20/2017 26267240638 E 100-17420-5050 2,166.25 HVAC MAINT @ MSB 10/20/2017 26267240667 E 100-17420-5050 1,284.87 HVAC MAINT @ OMP POOL 10/20/2017 26267240668 E 100-17420-5050 1,898.55 HVAC MAINT @ OMP POOL 10/20/2017 26267240674 E 100-17420-5050 1,265.20 HVAC MAINT @ FIRE STATION #61 10/20/2017 26267240676 E 100-17420-5050 2,047.30 HVAC MAINT @ MAGNOLIA 10/20/2017 26267240679 E 100-17420-5050 1,178.26 HVAC MAINT @ MPG COLE SUPPLY COMPANY, INC. 10/20/2017 262674185661A E 100-17420-5021 980.98 CITY FAC - CUSTODIAL SUPPLIES 10/20/2017 262674202583 E 100-17420-5021 1,904.60 CITY FAC - CUSTODIAL SUPPLIES 10/20/2017 262674207758 E 100-17420-5021 3,576.72 CITY FAC - CUSTODIAL SUPPLIES COMCAST CABLE COMMUNICATION IN10/25/2017 2627588155 20 044 0252502 E 100-17410-5001 47.56 CORP YARD CABLE SERVICE 10/15-11/19/17 CRAIGSLIST 10/20/2017 262731CC358795 E 100-17275-5033 75.00 LA-JOB POSTING 10/27/2017 262876CC358763 E 100-17310-5036 150.00 VE-BLDG MAIN CUSTODIAN RECRUIT JOB POST EX DANELE DIXON 10/18/2017 2626049/10-10/417 E 100-17275-5021 270.50 PROGRAM SUPPLIES 10/18/2017 2626049/18/17 E 100-17275-5021 65.45 COSTCO/ HALLOWEEN EXTRAVAGANZA SUPPLIES 10/18/2017 2626049/18-9/25/17 E 100-17275-5021 342.00 PROGRAM SUPPLIES DEA SECURITY SYSTEMS CO INC 10/20/2017 262679C092920172 E 100-17410-5005 272.00 FIRE ALARM SERVICE - W.ORANGE LIBRARY Thursday, November 2, 2017 Page 12 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PARKS & RECREATION DHARMA TRADING COMPANY 10/20/2017 262731cc358796 E 100-17275-5061 269.65 LA-HAUNTED HOUSE SUPPLIES FASTRAK 10/18/2017 262658CC 358532 E 100-17310-5001 6.25 DB CC- FASTRAK REPLENISHMENT 10/18/2017 262658CC 358532 E 100-17410-5001 6.25 DB CC- FASTRAK REPLENISHMENT FRANK AND GROSSMAN 10/25/2017 262769151707 E 232-17532-5050 1,210.00 AUG '17 LANDSCAPE MAINT. 10/25/2017 262769151707 E 231-17531-5050 7,909.00 AUG '17 LANDSCAPE MAINT. 10/25/2017 262769151707 E 100-17320-5001 21,750.00 AUG '17 LANDSCAPE MAINT. 10/25/2017 262769151707 E 234-17530-5050 6,110.00 AUG '17 LANDSCAPE MAINT. 10/25/2017 262769151707 E 233-17533-5050 1,121.00 AUG '17 LANDSCAPE MAINT. HILLAN HORTICULTURAL LANDSCAPE10/27/2017 26284917_1 E 100-17970-5061 750.00 PEER REVIEW - OYSTER POINT PHASE 1 LANDSCA HOME DEPOT 10/18/2017 262658CC 358526 E 100-17420-5021 33.18 RC CC- OPERATING SUPPLIES FOR THE MECHANIC KELLY PAPER CO 10/20/2017 262731cc358805 E 100-17275-5020 31.83 LA-CARDSTOCK LINCOLN EQUIPMENT INC 10/18/2017 262620SI326766 E 100-17230-5021 575.63 OMP POOL MAINTENANCE SUPPLIES LOWE'S CREDIT SERVICES 10/18/2017 262621902400 E 100-17320-5050 10.37 PARKS DIV - OPER SUPP 10/18/2017 262621923522 E 100-17420-5050 48.85 CITY HALL ANNEX - OPER SUPP 10/18/2017 262621929187 E 100-17275-5061 148.88 HALLOWEEN SUPPLIES/H.E. 10/27/2017 262854902100 E 100-17320-5050 39.85 PARKS DIV - OPER SUPP MACBEATH HARDWOOD COMPANY 10/20/2017 26269601031663 E 100-17420-5050 53.78 CITY FAC - OPER SUPP MAD SCIENCE OF THE BAY AREA 10/18/2017 2626229/28/17 E 100-17260-5021 450.00 SLIME STATION FOR HALLOWEEN EXTRAVAGANZ MIKE MULKERRINS 10/25/2017 2627849/30/17 E 100-17250-5031 30.04 REIMB FOR RENTAL SUPPLIES 10/27/2017 26286110/20/17 E 100-17250-5021 48.90 EMPLOYEE REIMB FOR PROGRAM SUPPLIES MILT'S SIGN SERVICE INC 10/27/2017 26285911820 E 100-17310-5021 135.94 DOOR NAME PLATE FOR J. RICHARDSON NATIONAL ARBOR DAY FOUNDATION 10/18/2017 26262985-9689-2945 E 100-17310-5022 20.00 ARBOR DAY FOUNDATION MEMBERSHIP 3/18 - 3/ NEOPOST USA INC 10/25/2017 26278534042606 E 100-17110-5027 71.98 SERVICE LABOR CHARGE - MACHINE MAINTENAN 10/25/2017 26278534042606 E 100-17310-5027 2.29 SERVICE LABOR CHARGE - MACHINE MAINTENAN ORIENTAL TRADING CO INC 10/20/2017 262731cc358800 E 100-17110-5061 101.83 LA-TATTOOS FOR CONCERT IN THE PARK OTIS ELEVATOR COMPANY 10/20/2017 262707SJO5429A17 E 100-17420-5050 5,600.61 ELEVATOR MAINT @ CITY FACILITIES PRIORITY PARKING SACRAMENTO 10/20/2017 262731CC358850 E 100-17110-5021 20.00 KJC- PARKING FOR SACRAMENTO CONFERENCE 10/20/2017 262731CC358852 E 100-17110-5021 15.00 KJC-PARKING FOR SACRAMENTO CONFERENCE PRODUCTIVE PRINTING & GRAPHICS10/25/2017 26279431978 E 100-17240-5021 382.38 RAPP 3-5 BASKETBALL FLYERS AND MIDDLE SCH 10/27/2017 26286432177 E 100-17276-5025 202.11 SANTA FLYERS FOR SANTA COMES TO TOWN 201 QIXIA LIU 10/27/2017 26285310/06-10/07/17 E 100-17250-5021 53.53 REIMBURSEMENT FOR SUPPLIES FOR RENTAL DEP 10/27/2017 26285310/06-10/07/17 E 100-17250-5020 14.13 REIMBURSEMENT FOR SUPPLIES FOR RENTAL DEP Thursday, November 2, 2017 Page 13 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PARKS & RECREATION QUENCH USA, INC. 10/20/2017 262714INV00903072 E 100-17410-5005 91.66 CORP YARD LUNCH ROOM WATER - 10/1/17 - 11/ QUILL CORPORATION 10/25/2017 2627961440127 E 100-17110-5020 114.67 OFFICE SUPPLIES FOR MSB ADMIN 10/25/2017 2627961448433 E 100-17110-5020 12.01 OFFICE SUPPLIES FOR MSB ADMIN OFFICE 10/25/2017 2627961548863 E 100-17110-5020 102.67 COPY PAPER FOR MSB ADMIN OFFICE READYREFRESH 10/18/2017 26263807J0030586945 E 100-17276-5021 38.37 MONTHLY BOTTLED WATER SERVICE FOR MAGN 10/18/2017 26263817J5729903004 E 100-17410-5001 51.38 CORP YARD BOTTLED WATER 9/13-10/12/17 10/18/2017 26263817J5729903004 E 100-17310-5001 51.38 CORP YARD BOTTLED WATER 9/13-10/12/17 ROCHESTER MIDLAND CORPORATION 10/20/2017 262719INV00006308 E 100-17410-5005 181.18 CITY FAC - CUSTODIAL SUPPLIES 10/20/2017 262719INV00006309 E 100-17410-5005 52.84 CITY FAC - CUSTODIAL SUPPLIES SABRE BACKFLOW INC. 10/27/2017 26286764 E 100-17320-5050 145.29 BACKFLOW CALIBRATION SAN FRANCISCO STATE UNIVERSITY10/20/2017 262731CC358860 E 100-17275-5033 102.75 LA- SF STATE JOB FAIR SCHOOL HOUSE GROCERY 10/25/2017 2628038448 E 100-17111-5021 426.08 CULTURAL ARTS SHOW - QUILT SHOW - CATERED SOUTH CITY LUMBER AND SUPPLY 10/20/2017 262724929084 E 100-17420-5050 12.74 TERRABAY - OPER SUPP 10/20/2017 262724929247 E 100-17420-5050 8.73 W.ORANGE LIBRARY - OPER SUPP 10/20/2017 262724929438 E 100-17420-5050 14.03 MSB - OPER SUPP 10/20/2017 262724929465 E 100-17420-5050 18.11 SIEBECKER - OPER SUPP 10/20/2017 262724929470 E 100-17420-5050 54.78 CITY FAC - OPER SUPP 10/20/2017 262724929925 E 100-17420-5050 22.46 POLICE DEPT - OPER SUPP 10/20/2017 262724929953 E 100-17420-5050 41.38 CITY FAC - OPER SUPP 10/20/2017 262724929957 E 100-17420-5050 -41.38 CITY FAC - OPER SUPP 10/20/2017 262724929962 E 100-17420-5050 23.36 POLICE DEPT - OPER SUPP 10/20/2017 262724929987 E 100-17420-5050 8.37 CORP YARD - OPER SUPP 10/20/2017 262724929989 E 100-17420-5050 20.74 CITY FAC - OPER SUPP 10/20/2017 262724930101 E 100-17420-5050 61.10 FERNEKES BLDG - OPER SUPP 10/20/2017 262724930116 E 100-17420-5050 32.50 OMP POOL - OPER SUPP 10/20/2017 262724930137 E 100-17320-5050 768.11 PARKS DIV - OPER SUPP 10/20/2017 262724930144 E 100-17420-5050 9.79 CITY FAC - OPER SUPP 10/20/2017 262724930169 E 100-17420-5050 3.05 MSB - OPER SUPP 10/20/2017 262724930209 E 100-17420-5050 43.65 FERNEKES BLDG - OPER SUPP 10/20/2017 262724930219 E 100-17420-5050 34.92 FERNEKES BLDG - OPER SUPP 10/20/2017 262724930235 E 100-17320-5050 18.75 PARKS DIV - OPER SUPP 10/20/2017 262724930245 E 100-17420-5050 101.09 FERNEKES BLDG - OPER SUPP Thursday, November 2, 2017 Page 14 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PARKS & RECREATION SOUTH CITY LUMBER AND SUPPLY 10/27/2017 262870929276 E 100-17320-5050 1.73 PARKS DIV - OPER SUPP 10/27/2017 262870929909 E 100-17320-5050 0.83 PARKS DIV - OPER SUPP 10/27/2017 262870930450 E 100-17320-5050 33.22 PARKS DIV - OPER SUPP 10/27/2017 262870930465 E 100-17320-5050 3.16 PARKS DIV - OPER SUPP 10/27/2017 262870930533 E 100-17320-5050 22.60 PARKS DIV - OPER SUPP 10/27/2017 262870930537 E 100-17340-5050 3.55 PARKS DIV - OPER SUPP 10/27/2017 262870930636 E 100-17320-5050 5.78 PARKS DIV - OPER SUPP 10/27/2017 262870930727 E 100-17320-5050 18.23 PARKS DIV - OPER SUPP SPORTS CHOICE LTD 10/18/2017 26265010012 E 100-17250-5021 639.53 RENTAL STAFF JACKETS AND HATS STAGEMAKEUPONLINE.COM 10/20/2017 262731CC358855 E 100-17275-5061 223.00 LA-HALLOWEEN MAKEUP-HAUNTED HOUSE STANDARD PLUMBING SUPPLY CO 10/27/2017 262872GTJJ99 E 231-17531-5050 47.44 GELLET/BARRINGTON - BACKFLOW PARTS STAPLES BUSINESS ADVANTAGE 10/18/2017 2626528046697788 E 100-17276-5020 523.98 OFFICE SUPPLIES FOR MAGNOLIA SENIOR CENTER 10/25/2017 2628138046697830 E 100-17240-5020 544.21 OFFICE SUPPLIES FOR MSB ADMIN CHILDCARE AN 10/25/2017 2628138046697830 E 100-17275-5020 371.97 OFFICE SUPPLIES FOR MSB ADMIN CHILDCARE AN 10/25/2017 2628138046697830 E 100-17110-5020 165.16 OFFICE SUPPLIES FOR MSB ADMIN CHILDCARE AN STAPLES CREDIT PLAN 10/20/2017 262731cc358801 E 100-17275-5020 189.37 LA- STAPLES SUPPLIES STATE OF CALIFORNIA 10/25/2017 262814258662 E 100-17310-5037 64.00 SEPTEMBER 2017 LIVESCAN SUBMISSIONS TARGET 10/20/2017 262731cc358797 E 100-17275-5021 164.07 LA-HALLOWEEN SUPPLIES TERMINIX 10/20/2017 262727367420688 E 100-17420-5050 210.00 PEST CONTROL @ CITY FACILITIES TOWNEPLACE SUITES 10/20/2017 262731CC358858 E 100-17110-5032 409.92 LA- SACRAMENTO CONFERENCE HOTEL UNITED SITE SERVICES OF CA 10/27/2017 262877114-5905201 E 100-17320-5001 132.75 PORTABLE REST @ COMMUNITY GARDENS 10/27/2017 262877114-5911951 E 100-17320-5001 100.89 PORTABLE REST @ PONDEROSA FIELD 10/27/2017 262877114-5911952 E 100-17320-5001 100.89 PORTABLE REST @ PARADISE FIELD WESTERN EXTERMINATOR CO 10/20/2017 2627375468210 E 100-17420-5050 245.00 PEST CONTROL @ MSB 10/20/2017 2627375496332 E 100-17410-5005 349.00 PEST CONTROL @ FERNEKES BLDG 10/20/2017 2627375500764 E 100-17420-5050 83.50 PEST CONTROL @ CLC Payments issued for PARKS & RECREATION $79,674.25 POLICE 76 10/18/2017 262658CC358256 E 100-12110-5031 41.69 JA - GAS FOR CHIEF'S VEHICLE ADAMSON POLICE PRODUCTS 10/18/2017 262658CC358293 E 100-12720-5051 623.32 AP - POLICE DEPT SUPPLIES AMAZON MKTPLACE 10/18/2017 262658cc358652 E 100-12110-5045 148.48 DW-BATTERIES PD DUI TRAILER Thursday, November 2, 2017 Page 15 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco POLICE AMAZON.COM 10/18/2017 262658CC358279 E 100-12720-5051 30.56 KW - SCALES/BATTERIES/PHONE CHARGERS 10/18/2017 262658CC358279 E 100-12110-5020 40.90 KW - SCALES/BATTERIES/PHONE CHARGERS 10/18/2017 262658CC358279 E 100-12720-5021 25.24 KW - SCALES/BATTERIES/PHONE CHARGERS AMY SARIOTTI 10/18/2017 26264609/25-09/27/17 AS E 100-12720-5033 149.98 HOSTAGE NEGOTIATION TRAINING EXPENSES BATTERY JUNCTION 10/18/2017 2625871097805 E 100-12110-5020 762.80 BATTERIES FOR PD BROWNELLS, INC 10/18/2017 26259214345138.01 E 100-12720-5051 99.28 RANGE SUPPLIES CA PEACE OFFICERS ASSOC. 10/20/2017 26267081120 E 100-12110-5061 1,500.00 2018 DEPT MEMBERSHIP (80) - CPOA CHRISTINE GIL 10/27/2017 26284510/01-10/04/17 E 100-12720-5033 164.90 MEAL EXPENSES FOR ISELINK TRAINING COSTCO 10/18/2017 262658cc358660 E 100-12110-5045 389.36 DW-TV FOR DUI TRAILER - POLICE DEPT. D&M POLYGRAPH 10/18/2017 26260009/13/2017 E 100-12720-5036 300.00 POLYGRAPH FOR PRE-EMPLOYMENT DAVID KENNAN 10/20/2017 26269309/27-09/30/17 DK E 100-12720-5033 347.42 SLI TRAINING EXPENSES DFS GREEN, INC 10/18/2017 26260325584-4 E 100-12210-5001 235.00 CARPET CLEANING - SEPT 10/20/2017 26268025498-10 E 100-12210-5001 398.00 CARPET CLEANING 10/20/2017 26268025584-3 E 100-12210-5001 235.00 CARPET CLEANING ELENA DOMINGUEZ-BRENNAN 10/18/2017 26260509/17-09/22/17 ED E 100-12720-5033 402.33 CAHN CONF EXPENSES EVENTBRITE 10/18/2017 262658CC358288 E 100-12720-5033 360.00 AP - EXTREME OWNERSHIP TRAINING (4) FAHMIDA MURPHY 10/20/2017 26270009/17-09/22/17 FM E 100-12720-5033 401.69 CAHN CONFERENCE EXPENSES GLOBAL INDUSTRIES 10/18/2017 262658CC358285 E 100-12110-5020 800.93 LD - EVIDENCE LOCKERS & LOCKS FOR CIB GRABLE RAMIREZ 10/25/2017 26279808/14-08/18/17 E 100-12720-5033 298.91 DEFENSIVE TACTIC TRAINING - MEAL/MILEAGE EX HOULIHAN'S RESTAURANT 10/18/2017 262658CC358254 E 100-12110-5061 90.71 JA - LUNCH WITH NEW HIRES INTIME SERVICES INC. 10/18/2017 2626128798 E 100-12720-5001 7,200.00 ISELINK ANNUAL RENEWAL NOV 17- OCT 18 JON KALLAS 10/18/2017 26261409/17-09/22/17 JK E 100-12720-5033 435.62 CAHN CONF EXPENSES KEITH WALL 10/20/2017 26273609/30-10/14/17 KW E 100-12720-5033 218.89 ISELINK TRAINING EXPENSES KEN HANCOCK 10/27/2017 26284810/19/17 E 100-12720-5005 221.90 COURT APPEARANCE BY RETIRED SGT LANGUAGE LINE SERVICES 10/20/2017 2626954154896 E 100-12720-5005 504.83 TRANSLATIONS - SEPT 2017 LEXISNEXIS 10/18/2017 2626191709333742 E 100-12720-5001 104.40 INVESTIGATIVE DATABASE LORRAINE DI NAPOLI 10/20/2017 2626819/18/17-10/11/17 E 100-12720-5021 32.47 PETTY CASH REPLENISHMENT 10/20/2017 2626819/18/17-10/11/17 E 100-12110-5031 60.00 PETTY CASH REPLENISHMENT 10/20/2017 2626819/18/17-10/11/17 E 100-12110-5061 43.52 PETTY CASH REPLENISHMENT 10/20/2017 2626819/18/17-10/11/17 E 100-12210-5027 25.70 PETTY CASH REPLENISHMENT 10/20/2017 2626819/18/17-10/11/17 E 100-12210-5033 25.00 PETTY CASH REPLENISHMENT 10/20/2017 2626819/18/17-10/11/17 E 100-12720-5033 5.00 PETTY CASH REPLENISHMENT Thursday, November 2, 2017 Page 16 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco POLICE LORRAINE DI NAPOLI 10/20/2017 2626819/18/17-10/11/17 E 100-12720-5034 100.00 PETTY CASH REPLENISHMENT 10/20/2017 2626819/18/17-10/11/17 E 100-12720-5051 14.27 PETTY CASH REPLENISHMENT 10/20/2017 2626819/18/17-10/11/17 E 100-12720-5061 69.52 PETTY CASH REPLENISHMENT MARTY MAHON 10/27/2017 26285610/17-10/20/17 E 100-12720-5061 1,462.01 REIMBURSEMENT- HOTEL/RENTAL- NEW K9 MERRITT COMMUNICATIONS INC. 10/18/2017 26262451117 E 100-12110-5020 172.53 NEW HEADSET FOR DISPATCH 10/18/2017 26262451555 E 100-12410-5071 388.89 NEW HEADSET SUPPLIES FOR DISPATCH 10/18/2017 26262451670 E 100-12410-5071 240.24 NEW HEADSETS FOR DISPATCHERS METRO MOBILE COMMUNICATIONS 10/25/2017 26278239659 E 100-12720-5034 1,650.09 NEW MOTOR HELMET FOR DELA CRUZ MICHAEL TOSCANO 10/20/2017 26273009/25-09/29/17 MT E 100-12720-5033 244.64 PEER SUPPORT TRAINING - EXPENSES NEOPOST USA INC 10/25/2017 26278534042606 E 100-12310-5027 25.09 SERVICE LABOR CHARGE - MACHINE MAINTENAN OFFICE DEPOT INC 10/18/2017 262658CC358283 E 100-12110-5020 1,201.72 MS - NEW CHAIRS FOR DISPATCHERS PAYPAL 10/18/2017 262658CC358290 E 100-12410-5033 21.49 AP - DISPATCHER TEST - RAM 10/20/2017 262731CC356013 E 100-12720-5033 -375.00 AP - REFUNDS FOR CLASS CANCELLATION (3) PENINSULA UNIFORMS & EQUIP INC10/18/2017 262635137595 E 100-12720-5034 16.31 UNIFORM ITEMS - MILLER 10/18/2017 262635138058 E 100-12720-5034 40.18 UNIFORM ITEMS - PINELL 10/18/2017 262635138253 E 100-12720-5034 491.23 BULLETPROOF VEST - C. GUZMAN 10/18/2017 262635138253 E 100-12999-5999 411.29 BULLETPROOF VEST - C. GUZMAN 10/18/2017 262635138255 E 100-12999-5999 411.29 BULLETPROOF VEST - C. WEATHERFORD 10/18/2017 262635138255 E 100-12720-5034 491.23 BULLETPROOF VEST - C. WEATHERFORD 10/18/2017 262635SEPT 2017 E 100-12720-5034 2,456.94 UNIFORM ITEMS PET FOOD EXPRESS 10/18/2017 26263609/18/17 CD E 100-12720-5061 87.38 CANINE FOOD - DEVAN PREFERRED ALLIANCE, INC 10/25/2017 2627930132028-IN E 100-12720-5036 43.00 SEPTEMBER 2017 PRE EMPLOYMENT DRUG SCRE READYREFRESH 10/20/2017 26271717J5709746001 E 100-12720-5001 91.75 WATER COOLER RENTAL - SEPT 2017 SAN MATEO COUNTY FORENSIC LAB 10/18/2017 262645CL05259 E 100-12720-5002 7,418.00 LAB FEES - SEPT SSF SCAVENGER CO INC 10/18/2017 2626510000621809 E 100-12110-5020 300.00 ONSITE DOCUMENT DESTRUCTION SERVICE STAPLES BUSINESS ADVANTAGE 10/25/2017 2628138046697801 E 100-12110-5020 616.77 OFFICE SUPPLIES STARBUCKS 10/18/2017 262658CC358267 E 100-12720-5021 31.90 JK- DUI CHECKPOINT COFFEE STARVISTA 10/18/2017 2626533870 E 100-12720-5002 26,827.66 FIRST CHANCE CONTRIBUTION JUL-DEC 2017 STATE OF CALIFORNIA 10/25/2017 262814258662 E 100-12720-5037 66.00 SEPTEMBER 2017 LIVESCAN SUBMISSIONS TELECOMMUNICATIONS ENG ASSOC 10/18/2017 26265545058 E 100-12410-5001 4,735.00 MONTHLY RADIOS MAINTEN FOR FY17-18 OCT 10/18/2017 26265545062 E 100-12410-5005 16,583.33 PROF. MONTHLY SERVICES - FY 17/18 OCT T-MOBILE USA, INC. 10/18/2017 2626579298181873 E 100-12720-5021 50.00 TOWER DUMP FOR CIB Thursday, November 2, 2017 Page 17 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco POLICE TURBO DATA SYSTEMS, INC. 10/25/2017 26282126872 E 100-12720-5001 3,410.35 FY 17-18 CITATION PROCESSING - SEPTEMBER UPS FREIGHT 10/18/2017 2626590000V52111387 E 100-12210-5027 17.32 SHIPPING CHARGES FOR TRACKER USPS 10/18/2017 262658CC358282 E 100-12210-5027 50.25 AR - PURCHASE OF STAMPS FOR EVIDENCE VERIZON WIRELESS 10/18/2017 2626609793644513 E 100-12410-5071 1,467.42 DATA CARD SERVICES FOR LAPTOPS IN PATROL C WILLIAM J. FEISTER 10/18/2017 2626072017-23 E 100-12720-5036 400.00 PRE-EMPLOYMENT BACKGROUND Payments issued for POLICE $88,453.92 PUBLIC WORKS ADVANCED BUSINESS FORMS 10/25/2017 26274130338 E 100-13210-5025 93.00 ENGINEERING DIV BUSINESS CARDS: POWLESON AIRGAS USA, LLC 10/27/2017 2628309068403505 E 781-13610-5034 113.29 GARAGE- WELDING SUPPLIES ALAMEDA ELECTRICAL DISTRIBUTOR10/20/2017 262664S4143075.004 E 710-13941-5051 18.66 FREIGHT CHARGES FOR PLC REPLACEMENT ALLDATA CORP 10/18/2017 262658CC 358530 E 781-13610-5001 125.00 DB CC- MONTHLY DATA SERVICE CHARGE ALLIED ELECTRONICS 10/18/2017 262658CC 358549 E 781-13610-5021 96.54 MM CC- GARAGE STOCK OPER SUPPLIES ALPHA ANALYTICAL LABORATORIES 10/20/2017 2626667101741-MD_SSF E 710-13951-5005 80.00 FY 2017-2018 ANALYTICAL SERVICES 10/20/2017 2626667101745-MD_SSF E 710-13953-5004 89.00 FY 2017-2018 ANALYTICAL SERVICES 10/20/2017 2626667101941-MD_SSF E 710-13953-5004 78.00 FY 2017-2018 ANALYTICAL SERVICES 10/20/2017 2626667101942-MD_SSF E 710-13953-5004 78.00 FY 2017-2018 ANALYTICAL SERVICES 10/20/2017 2626667102384-MD_SSF E 710-13951-5005 163.00 FY 2017-2018 ANALYTICAL SERVICES 10/20/2017 2626667102432-MD_SSF E 710-13953-5004 115.00 FY 2017-2018 ANALYTICAL SERVICES 10/25/2017 2627447102033-MD_SSF E 710-13951-5005 4,323.00 FY 2017-2018 ANALYTICAL SERVICES ALTRANS 10/18/2017 26258131-1338 E 100-13999-5999 900.00 OBSERVATION & MONITORING SERVICES OF SOU AMAZON MKTPLACE 10/20/2017 262731cc358654 E 100-13210-5045 503.60 DW-MONITORS FOR ENGINEERING AMAZON.COM 10/18/2017 262658CC 357970 E 100-13410-5020 26.18 JL CC- MOUSE FOR JUSTIN 10/18/2017 262658CC 358544 E 781-13610-5021 79.45 MM CC- GARAGE OPER SUPPLIES VEH 506 10/18/2017 262658CC 358545 E 781-13610-5021 25.90 MM CC- GARAGE STOCK & VEH 105 OPER SUPPLI ANDRES RODRIGUEZ 10/27/2017 26283108/15-10/19/17 E 710-13315-5031 94.16 MILEAGE REIMBURSEMENT FOR A.RODRIGUEZ 8/ ANDREW WEMMER 10/25/2017 26282610/18/17 E 710-13953-5033 180.00 CWEA ANNUAL MEMBERSHIP RENEWAL AQUA-SCIENCE 10/25/2017 262745SSF-56 E 710-13951-5021 4,430.00 LAB SUPPLIES ARAMARK UNIFORM SERVICES 10/18/2017 262584758263052 E 100-13410-5001 100.61 PW STREETS UNIFORMS 10/18/2017 262584758263052 E 710-13315-5001 100.61 PW STREETS UNIFORMS 10/20/2017 262667758251075 E 710-13910-5001 103.02 WEEKLY UNIFORM SERVICE 10/20/2017 262667758251076 E 710-13910-5001 165.70 WEEKLY UNIFORM SERVICE Thursday, November 2, 2017 Page 18 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PUBLIC WORKS ARAMARK UNIFORM SERVICES 10/20/2017 262667758263039 E 710-13910-5001 103.02 WEEKLY UNIFORM SERVICE 10/20/2017 262667758263040 E 710-13910-5001 207.70 WEEKLY UNIFORM SERVICE 10/20/2017 262667758263054 E 781-13610-5001 32.45 GARAGE DIVISION UNIFORMS 10/20/2017 262667758263055 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS & SHOP TOWELS 10/25/2017 262746758274910 E 710-13315-5001 116.36 STREET DIVISION UNIFORMS 10/25/2017 262746758274910 E 100-13410-5001 116.36 STREET DIVISION UNIFORMS AZCO SUPPLY, INC. 10/25/2017 262748222758 E 100-13460-5021 2,818.65 STREETLIGHTING OPER SUPPLIES CERLIC ENVIRONMENTAL CONTROLS 10/25/2017 2627548088 E 710-13941-5051 7,290.62 CERLIC SENSOR FOR RETURN SOLIDS STREAM CHARLES P CROWLEY COMPANY INC 10/25/2017 26275524053 E 710-13944-5051 10,867.64 REPLACEMENT CHEMICAL MIXING PUMP CLASS C SOLUTIONS GROUP 10/20/2017 2626731572905001 E 710-13932-5051 124.83 SCREWDRIVER, WRENCH KITS 10/20/2017 2626731572905001 E 710-13931-5051 477.40 SCREWDRIVER, WRENCH KITS CLEARLITE TROPHIES 10/18/2017 262658CC 358553 E 720-13720-5020 36.05 MG CC- NAMEPLATE FOR HERMES MONZON (NE COMCAST CABLE COMMUNICATION IN10/25/2017 2627588155 20 044 0252502 E 100-13410-5001 47.57 CORP YARD CABLE SERVICE 10/15-11/19/17 COUNTY OF SAN MATEO 10/20/2017 262676SM-17-00132 E 710-13922-5002 289.44 SMC MOSQUITO ABATEMENT CSTM AUTO TRIM & GRAPHICS 10/18/2017 262658CC 358535 E 781-13610-5021 191.50 MM CC- GARAGE OPER SUPPLIES VEH 0859 (NEW CULLIGAN SANTA CLARA 10/20/2017 2626770070157 E 710-13941-5051 196.50 WATER SOFTENER SERVICE 10/20/2017 2626770071804 E 710-13941-5051 196.50 WATER SOFTENER SERVICE D&M TRAFFIC SERVICES, INC. 10/20/2017 26267854499 E 100-13430-5021 329.98 PAINTS & SIGNS OPER SUPPLIES DEPARTMENT OF TRANSPORTATION 10/25/2017 262761SL180104 E 100-13450-5051 10,903.09 SIGNALS & LIGHTING JULY-SEPTEMBER 2017 DIRECT EDGE, INC 10/18/2017 262658CC 358541 E 781-13610-5021 386.58 MM CC- GARAGE STOCK & VEH 628 OPER SUPPLI DYSERT ENVIRONMENTAL INC 10/25/2017 26276412672 E 710-13951-5005 302.50 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412673 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412674 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412675 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412676 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412677 E 710-13951-5005 302.50 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412678 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412679 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412680 E 710-13951-5005 445.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412681 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412682 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412683 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES Thursday, November 2, 2017 Page 19 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PUBLIC WORKS DYSERT ENVIRONMENTAL INC 10/25/2017 26276412684 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412685 E 710-13953-5005 490.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412686 E 710-13953-5005 490.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412687 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412688 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412689 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412690 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412691 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412692 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412693 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 10/25/2017 26276412694 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES EAST BAY MOTORSPORTS 10/18/2017 262658CC 358538 E 781-13610-5021 282.05 MM CC- GARAGE OPER SUPPLIES VEH 288 FASTENAL COMPANY 10/20/2017 262684CAS1029897 E 100-13430-5021 14.23 PAINTS & SIGNS OPER SUPPLIES FASTRAK 10/18/2017 262658CC 358532 E 781-13610-5001 6.25 DB CC- FASTRAK REPLENISHMENT 10/18/2017 262658CC 358532 E 100-13410-5001 6.25 DB CC- FASTRAK REPLENISHMENT FLYERS ENERGY LLC 10/20/2017 26268617-566129 E 781-13610-5028 2,290.17 FS 63 FUEL 10/27/2017 26284217-539548 E 781-13610-5028 719.61 FUEL FOR FS 64 GLOBAL SUN LANDSCAPE 10/20/2017 2626873740 E 710-13941-5050 9,995.00 WEED BARRIER & GRAVEL GOLDEN STATE CHEMICAL & SUPPLY10/20/2017 262688770281 E 710-13910-5021 712.02 OPERATING SUPPLIES - DISPOSABLE GLOVES 10/20/2017 262688770288 E 710-13910-5021 145.03 OPERATING SUPPLIES 10/20/2017 262688770289 E 710-13910-5021 832.32 MAINTENANCE AND JANITORIAL SUPPLIES GRANITEROCK COMPANY 10/25/2017 2627711053852 E 100-13411-5021 764.08 STREET MAINT OPER SUPPLIES 10/25/2017 2627711059738 E 100-13411-5021 236.36 STREET MAINT OPER SUPPLIES 10/27/2017 2628461061189 E 100-13411-5021 1,293.33 STREET MAINT OPER SUPPLIES GSA ALCOPARK GARAGE 10/18/2017 262658CC 357977 E 100-13410-5031 17.00 JL CC- ELECTRIFY AMERICA MTG, PARKING HACH COMPANY 10/20/2017 26268910672003 E 710-13941-5051 1,789.46 AMMONIA METER CLEANING SYSTEM 10/27/2017 26284710675427 E 710-13951-5004 841.00 LAB SPECTROPHOTOMETER WARRANTY SERVICE HOUSE OF COLOR SSF 10/20/2017 262690101820 E 100-13430-5021 27.68 PAINTS & SIGNS OPER SUPPLIES ICMA ONLINE 10/18/2017 262658CC 357974 E 720-13720-5032 450.00 JL CC- ICMA ANNUAL CONFERENCE INFORMATION DISPLAY COMPANY 10/25/2017 2627727705 E 100-13450-5021 442.46 SAN BRUNO SIGNALS 10/25/2017 2627727748 E 100-13450-5021 868.54 SAN BRUNO SIGNALS IPS GROUP, INC 10/27/2017 26285028274 E 720-13720-5005 998.25 BATTERY PACK ASSEMBLY FOR SMART PARKING Thursday, November 2, 2017 Page 20 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PUBLIC WORKS K-119 OF CALIFORNIA 10/25/2017 26277371055 E 710-13922-5050 36.98 TOOLS FOR TRUCK 227 KAMAN INDUSTRIAL TECHNOLOGIES 10/20/2017 262691I745371 E 710-13943-5051 26.68 MAINTENANCE SUPPLIES LARRY WALKER ASSOCIATES, INC. 10/25/2017 26277500516.05-3 E 710-13910-5002 512.50 FY 17-18 WASTEWATER REGULATORY ASSISTANC LOWE'S CREDIT SERVICES 10/18/2017 262621902162 E 100-13430-5021 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PARKING MARISSA GARREN 10/27/2017 26284409/25/17 E 100-13410-5061 121.00 REIMBURSEMENT FOR PLANT PURCHASE AND DE MCMASTER-CARR SUPPLY CO 10/20/2017 26269747602118 E 710-13941-5051 263.63 MAINTENANCE SUPPLIES 10/20/2017 26269747932176 E 710-13951-5051 1,052.10 CYCLE FOR LAB 10/20/2017 26269748006464 E 710-13922-5050 160.57 RESPIRATOR STOCK REPLENISHMENT 10/25/2017 26278148330428 E 710-13941-5051 69.30 MAINTENANCE SUPPLIES MEYERS, NAVE, RIBACK 10/25/2017 2627832017080323 E 740-13810-5003 414.50 AUG 2017 CITY ATTNY FEES STORM WATER GENE 10/25/2017 2627832017080324 E 740-13810-5003 713.00 AUG 2017 CITY ATTNY FEES STORM WATER GENE 10/25/2017 2627832017080326 E 740-13810-5003 57.00 AUG 2017 CITY ATTNY FEES STORM WATER GENE MMANC 10/18/2017 262658CC 357975 E 100-13410-5033 340.00 JL CC- MMANC ANNUAL CONFERENCE MOSS RUBBER & EQUIPT CORP 10/20/2017 262699526877-001 E 710-13941-5051 327.75 REPLACEMENT WASH DOWN HOSES 10/20/2017 262699526944-001 E 710-13941-5051 77.23 TUBING RESTOCK MY PARKING PERMIT 10/18/2017 262658CC 358555 E 720-13720-5025 273.06 MG CC- ADDT'L MONTHLY MPG PERMITS FOR SEP 10/18/2017 262658CC 358556 E 720-13720-5025 610.20 MG CC- ADDT'L MONTHLY MPG PERMITS FOR OC NATIONAL CINEMEDIA, LLC 10/20/2017 262702INV-133335 E 710-13953-5030 738.40 ON-SCREEN OUTREACH NEOPOST USA INC 10/25/2017 26278534042606 E 710-13910-5027 9.74 SERVICE LABOR CHARGE - MACHINE MAINTENAN 10/25/2017 26278534042606 E 100-13210-5027 3.07 SERVICE LABOR CHARGE - MACHINE MAINTENAN 10/25/2017 26278534042606 E 710-13310-5027 16.41 SERVICE LABOR CHARGE - MACHINE MAINTENAN NIKON INSTRUMENTS INC 10/20/2017 26270398414864 E 710-13941-5051 6,365.06 REPLACEMENT MICROSCOPE VIDEO MONITOR Thursday, November 2, 2017 Page 21 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PUBLIC WORKS NIKON INSTRUMENTS INC 10/20/2017 26270398415110 E 710-13941-5051 67.69 REPLACEMENT VIDEO MICROSCOPE PARTS NORTH STATE ENVIRONMENTAL 10/20/2017 262704049413 E 710-13951-5004 295.75 DISPOSAL OF HAZARDOUS WASTE 10/25/2017 262786049430 E 710-13951-5004 570.75 DISPOSAL OF HAZARDOUS WASTE NSI SOLUTIONS, INC. 10/20/2017 262705347943 E 710-13951-5021 381.00 LAB SUPPLIES OFFICE DEPOT INC 10/20/2017 262706969175154001 E 710-13951-5021 19.35 OFFICE SUPPLIES 10/20/2017 262706969175154001 E 710-13910-5021 35.88 OFFICE SUPPLIES 10/20/2017 262706970261616001 E 710-13910-5021 67.99 OFFICE SUPPLIES 10/25/2017 262787967519871001 E 100-13210-5020 20.09 OFFICE SUPPLIES FOR ENGINEERING 10/25/2017 262787967519948001 E 100-13210-5020 87.38 OFFICE SUPPLIES FOR ENGINEERING OLDCASTLE PRECAST, INC. 10/25/2017 262788500018348 E 740-13810-5001 660.00 CATCH BASIN INSERT MAINTENANCE PANERA BREAD 10/18/2017 262658CC 357979 E 100-13210-5031 50.35 JL CC- EBUILDER MTG. W/ SUNNYVALE FOR 4 PEO PARKING COMPANY OF AMERICA 10/25/2017 262789INVM0011461 E 100-13999-5999 16,986.60 OPERATIONS OF THE SOUTH CITY COMMUNITY S PAUL RUBINO 10/27/2017 26286610/14-10/18/17 E 710-13315-5031 128.40 STANDBY MILEAGE REIMBURSEMENT FOR P.RUBI PENINSULA BATTERY CO 10/20/2017 262709122887 E 710-13941-5051 148.49 REPLACEMENT BATTERY PETERSON POWER SYSTEMS INC 10/20/2017 2627122414763 E 710-13942-5051 2,159.24 EMERGENCY STANDBY GENERATOR SERVICE 10/20/2017 262712RCKI44904 E 710-13943-5051 -52.73 MAINTENANCE SUPPLIES 10/25/2017 2627912414739 E 710-13942-5051 4,979.98 SERVICE TO STANDBY GENERATOR NO. 1 POLYDYNE INC 10/25/2017 2627921178306 E 710-13943-5021 12,563.75 FY2017-2018 POLYMER (CLARIFLOC) SUPPLY PREFERRED ALLIANCE, INC 10/25/2017 2627930132028-IN E 710-13310-5039 61.00 SEPTEMBER 2017 PRE EMPLOYMENT DRUG SCRE PRODUCTIVE PRINTING & GRAPHICS10/25/2017 26279432204 E 710-13953-5021 114.71 BUSINESS CARDS- DANIEL GARZA R.A. METAL PRODUCTS INC 10/20/2017 2627158470 E 710-13943-5051 1,048.80 SHEET SCREENS 10/25/2017 2627978466 E 100-13460-5001 690.00 REPAIR ALUMINUM STREET LIGHT POLE W/ 30" S READYREFRESH 10/18/2017 26263817J5729903004 E 100-13410-5001 51.38 CORP YARD BOTTLED WATER 9/13-10/12/17 10/18/2017 26263817J5729903004 E 781-13610-5001 51.39 CORP YARD BOTTLED WATER 9/13-10/12/17 10/20/2017 26271617J0028246270 E 710-13910-5021 134.04 WATER (09/07-10/06/17) ROYAL PIN DONUTS 10/18/2017 262658CC 358559 E 100-13410-5061 30.15 MG CC-2 1/2 DOZEN DONUTS FOR CITYWIDE CLE ROZZI REPRODUCTION & SUPPLY IN10/18/2017 262641144893 E 100-13210-5025 280.23 LARGE PRINTS OF DOWNTOWN TOWNHALL FOR SAFETY COMPLIANCE MANAGEMENT 10/20/2017 262720101817-02 E 710-13910-5033 289.60 ANNUAL SAFETY TRAINING FOR STAFF 10/25/2017 26280000008291 E 710-13910-5061 495.00 SAFETY PLAN PEER REVIEW AND UPDATE SAFETY-KLEEN SYSTEMS INC 10/25/2017 26280174824714 E 710-13941-5051 633.13 PARTS CLEANER SERVICE SAFEWAY STORE 10/18/2017 262658CC 358552 E 100-13210-5061 26.74 MG CC- FOOD FOR RATERS FOR PW INSPECTOR I 10/18/2017 262658CC 358554 E 100-13410-5033 50.85 MG CC- REFRESHMENTS FOR LEAP WEBINAR (33 Thursday, November 2, 2017 Page 22 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PUBLIC WORKS SAFEWAY STORE 10/18/2017 262658CC 358557 E 100-13410-5061 41.31 MG CC- FOOD FOR CITYWIDE CLEANUP EVENT O SCOOP 10/25/2017 262804266 E 100-13110-5001 12,773.30 SCOOP CARPOOL PROGRAM FUNDING SHAPE INCORPORATED 10/20/2017 262723123514 E 710-13931-5051 3,777.76 PUMP 1 PILOT CABLES 10/25/2017 262806123575 E 710-13941-5051 475.31 CABLE CONTROL SMART & FINAL STORES LLC 10/18/2017 262658CC 358534 E 100-13410-5061 183.89 DB CC- GATORADE FOR STAFF WORKING CITYWID SODINIS BERTOLUCCIS 10/18/2017 262658CC358127 E 710-13910-5036 130.22 VE-WQCP ENVCOMP INSP EXP - 6 PANEL BOARD SOUTH CITY CAR WASH INC 10/18/2017 2626493064 E 781-13610-5001 1,643.65 SEPT. CAR WASH SERVICE FOR CITY VEHICLES SOUTH CITY LUMBER AND SUPPLY 10/20/2017 262724925900 E 100-13450-5021 33.66 ELECTRICAL OPER SUPPLIES 10/20/2017 262724926464 E 100-13420-5021 160.08 SIDEWLK OPER SUPP-DUBUKE & E. 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SHOP SUPPLIES STARBUCKS 10/18/2017 262658CC 358558 E 100-13410-5061 31.90 MG CC- 2 COFFEE TRAVELERS FOR CITYWIDE CLE TEREX SERVICES 10/27/2017 26287490858378 E 781-13610-5021 291.57 GARAGE OPER SUPPLIES VEH 307 THOMAS BLAKISTON 10/27/2017 26283310/14-10/19/17 E 710-13315-5031 100.58 MILEAGE REIMBURSEMENT FOR T.BLAKISTON 10/ Thursday, November 2, 2017 Page 23 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco PUBLIC WORKS UNITED AIRLINES 10/18/2017 262658CC 357983 E 720-13720-5032 20.13 JL CC- ICMA CONF. TRAVEL SFO- SAN ANTONIO, T 10/18/2017 262658CC 357985 E 720-13720-5032 326.40 JL CC- ICMA CONF. 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GRAINGER INC. 10/18/2017 2626619576691357 E 740-13820-5021 499.84 STORM MAINT OPER SUPPLIES 10/20/2017 2627359582967130 E 710-13922-5021 82.99 ELECTRICAL CONTACT CLEANER 10/25/2017 2628259586157720 E 710-13922-5051 755.04 MAINT BUILDING EXTERIOR LIGHT LED RETROFIT 10/25/2017 2628259586198906 E 710-13943-5051 1,252.40 REPLACEMENT SUBMERSIBLE TRASH PUMPS 10/25/2017 2628259586198914 E 710-13941-5051 1,641.81 OPERATING AND MAINT SUPPLY RESTOCK WECO INDUSTRIES LLC 10/18/2017 2626620039617-IN E 740-13820-5021 3,332.32 SEWER & ST. MAINT OPER SUPPLIES 10/18/2017 2626620039617-IN E 710-13315-5021 3,332.31 SEWER & ST. MAINT OPER SUPPLIES WILLIAM MORRISON 10/18/2017 2626264/13-4/14/16 E 100-13450-5031 24.00 PARKING FEE REIMBURSEMENT FOR WILLIAM M YAMAHA GOLF CARS OF CALIFORNIA10/25/2017 262827L27397 E 710-13910-5002 9,015.31 RELPACEMENT UTILITY CART - MAINTENANCE INS ZAP MANUFACTURING INC 10/20/2017 262739676 E 100-13430-5021 518.85 PAINTS & SIGNS OPER SUPPLIES Payments issued for PUBLIC WORKS $188,279.64 BALANCE SHEET DEPARTMENT OF CONSERVATION 10/18/2017 26260207/01-09/30/17 B 280-21706 3,535.56 JUL-SEP 2017 3RD QTR SMIP FEES 10/18/2017 26260207/01-09/30/17 B 280-21715 96,189.87 JUL-SEP 2017 3RD QTR SMIP FEES RK ENGINEERING INC 10/27/2017 262865E16-0568 B 270-21703 2,000.00 ENCROACHMENT PERMIT DEPOSIT REFUND STATE BOARD OF EQUALIZATION 10/18/2017 26265499-252901 B 710-21201 112.06 JUL17-SEP17 SALES AND USE TAX ACCRUAL 10/18/2017 26265499-252901 B 785-21201 60.01 JUL17-SEP17 SALES AND USE TAX ACCRUAL 10/18/2017 26265499-252901 B 720-21201 16.65 JUL17-SEP17 SALES AND USE TAX ACCRUAL 10/18/2017 26265499-252901 B 100-21201 4,243.31 JUL17-SEP17 SALES AND USE TAX ACCRUAL Thursday, November 2, 2017 Page 24 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco BALANCE SHEET STATE BOARD OF EQUALIZATION 10/18/2017 26265499-252901 B 781-21201 147.67 JUL17-SEP17 SALES AND USE TAX ACCRUAL 10/18/2017 26265499-252901 B 280-21201 287.30 JUL17-SEP17 SALES AND USE TAX ACCRUAL STATE OF CALIFORNIA 10/25/2017 262814258662 B 100-21205 335.00 SEPTEMBER 2017 LIVESCAN SUBMISSIONS Payments issued for BALANCE SHEET $106,927.43 CAPITAL IMPROVEMENTS CITY MECHANICAL INC 10/25/2017 26275741002 E 510-99999-5999 455.00 HVAC MAINT @ W.ORANGE LIBRARY DEMCO INC. 10/18/2017 2626016211614 E 510-99999-5999 836.55 TECHNICAL PROCESSING SUPPLIES 10/25/2017 2627606224620 E 510-99999-5999 1,423.55 CHILDRENS FURNITURE - GRAND LIBRARY DKS ASSOCIATES 10/25/2017 2627620064742 E 510-99999-5999 4,335.50 AVALON-BRENTWOOD NEIGHBORHOOD TRAFFIC ERLER & KALINOWSKI, INC. 10/25/2017 262767B70050.01-01 E 710-99999-5999 25,134.72 PROGRAM MANAGEMENT SERVICES FOR WET W MICHAEL BAKER INTL, INC 10/20/2017 262698992098 E 510-99995-5999 4,349.18 ECR/CHESTNUT AVE AREA PLAN ENVIR ENDING 1 SERVICE BY MEDALLION 10/20/2017 26272297526 E 510-99999-5999 5,000.00 MSB RESTROOM REMODEL Payments issued for CAPITAL IMPROVEMENTS $41,534.50 DESIGNATED FUND BALANCE AMAZON MKTPLACE 10/20/2017 262731cc358819 B 280-27434 111.52 KJC-HALLOWEEN SUPPLIES 10/20/2017 262731CC358824 B 280-27434 23.62 KJC- HALLOWEEN SUPPLIES 10/20/2017 262731CC358826 B 280-27434 7.99 KJC-HALLOWEEN SUPPLIES 10/20/2017 262731CC358828 B 280-27434 19.70 KJC-HALLOWEEN SUPPLIES 10/20/2017 262731CC358847 B 280-27434 2.99 KJC-HALLOWEEN COSTUME SUPPLIES CAPITAL ONE NATIONAL ASSOC 10/18/2017 2625970003-1626 B 280-27423 126.98 PROG REFRESHMENTS - HWC/ VOICES COSTCO 10/18/2017 262658cc358394 B 280-27423 30.30 KB-PROGRAM SUPPLIES, VOICES OF COMMUNITY DANELE DIXON 10/18/2017 26260410/4-10/10/17 B 280-27434 109.62 PROJECT SUPPLIES 10/18/2017 2626049/19-9/26/17 B 280-27434 211.98 MONTE VERDE SUPPLIES DEPARTMENT OF CONSERVATION 10/18/2017 26260207/01-09/30/17 B 280-27416 -4,986.28 JUL-SEP 2017 3RD QTR SMIP FEES KARLA BOURDON 10/18/2017 2625919/11/17-9/27/17 B 280-27423 138.61 MILEAGE AND PROGRAM REFRESHMENTS KASCO LLC 10/25/2017 262774110096 BL B 280-27470 1.00 BUSINESS LICENSE REFUND - KASCO LLC MICHAEL BOROVINA 10/27/2017 26283410/16-10/20/17 B 280-27405 940.57 EMPLOYEE REIMB. FOR PROGRAM SUPPLIES ROUND TABLE PIZZA 10/18/2017 262658cc358401 B 280-27423 111.76 KB - VOC PROG REFRESH STAPLES BUSINESS ADVANTAGE 10/25/2017 2628138046697908/3546492B 280-27409 16.92 OFFICE SUPPLIES STEPHEN BOLDENWECK 10/18/2017 262590358604 B 280-27414 53.00 CAC BBQ REIMB - BOLDENWECK Thursday, November 2, 2017 Page 25 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco DESIGNATED FUND BALANCE Payments issued for DESIGNATED FUND BALANCE ($3,079.72) REFUNDS/REIMBURSEMENTS 10/27/2017 26283817-122124 R 100-11610-35203 26.04 AMBULANCE TRANSPORT REFUND 10/27/2017 26283717-194396 R 100-11610-35203 109.98 AMBULANCE TRANSPORT REFUND BALJIT KAUR 10/18/2017 2626151006172 R 100-17240-35305 31.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - BOBBIE WILLIAMS 10/27/2017 2628791009877 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK BRANDON RODRIGUEZ 10/18/2017 2626401006042 R 100-17240-35305 30.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - CALIFORNIA BUILDING STANDARDS 10/18/2017 26259407/01-09/30/17 R 100-10520-32111 15,501.60 BLDG STANDARDS 2017 3RD QTR FEE REPORT ELISA NUNOZ 10/18/2017 2626311006061 R 100-17240-35305 63.49 PARTIAL REFUND RAPP BASKETBALL PROGRAM - 10/27/2017 26285517-185920 R 100-11611-35204 97.86 AMBULANCE TRANSPORT REFUND FRANCISCO CHAVEZ 10/18/2017 2625991006173 R 100-17240-35305 30.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - GINA GALARRAGA 10/18/2017 26260910/10/2017 R 100-00000-35705 43.00 FINES & FEES REFUND GIOVANNA NAPIER 10/18/2017 2626281006054 R 100-17240-35305 30.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - HELEN FUNG 10/18/2017 2626081005679 R 100-17230-35303 0.80 REFUND OF AQUATICS CLASS - PART 2 10/18/2017 2626081005680 R 100-17230-35303 0.40 REFUND FOR AQUATICS CLASS - PART 3 10/18/2017 26260810056841 R 100-17230-35303 27.80 REFUND FOR AQUATICS CLASS - PART ONE 10/27/2017 26284017-282957 R 100-11611-35204 1,950.00 AMBULANCE TRANSPORT REFUND 10/27/2017 26284317-230004 R 100-11610-35203 108.96 AMBULANCE TRANSPORT REFUND JESUS RUIZ 10/18/2017 26264245003258 R 100-00000-35403 48.00 CITATION DISMISSAL KASCO LLC 10/25/2017 262774110096 BL R 100-00000-30403 106.75 BUSINESS LICENSE REFUND - KASCO LLC LIFEMOVES 10/25/2017 26277809/27/17 R 100-12720-34004 30,174.00 LIFEMOVES OUTREACH PROGRAM FUNDING MARTHA CARCAMO 10/18/2017 2625981006681 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK MIGUEL MUNOZ 10/18/2017 2626271006032 R 100-17240-35305 30.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - NINA SHAIKH 10/18/2017 2626481006040 R 100-17240-35305 30.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - NUVIA BOLANOS 10/18/2017 2625891006038 R 100-17240-35305 30.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - PRAVIN NAROTTAM 10/20/2017 2627011008948 R 100-17250-35301 500.00 RETURNED DAMAGE DEPOSIT IN FULL ROMEO ESPINOZA 10/20/2017 2626831008974 R 100-17250-35301 322.00 REFUND OF HALL DEPOSIT SEAN GARRONE 10/18/2017 2626101006041 R 100-17240-35305 30.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - STEPHANIE NOCOS 10/18/2017 2626301007500 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF WEST PARK SHE TEPORA LANG 10/18/2017 2626161006127 R 100-17240-35305 30.00 PARTIAL REFUND RAPP BASKETBALL PROGRAM - TERRENCE TAK KIN LAU 10/18/2017 262617518228 R 100-00000-35705 4.00 FINES & FEES REFUND Thursday, November 2, 2017 Page 26 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and10/16/2017 10/29/2017 -City of South San Francisco REFUNDS/REIMBURSEMENTS THELMA AJERO 10/18/2017 2625801007963 R 100-17250-35301 300.00 CANCELLED HALL EVENT ON OCTOBER 17, 2017 THUAN TA 10/20/2017 262726717062 R 100-00000-35705 10.00 FINES & FEES REFUND Payments issued for REFUNDS/REIMBURSEMENTS $50,265.68 TOTAL PAYMENTS FOR PERIOD $873,868.75 Thursday, November 2, 2017 Page 27 of 27 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1039 Agenda Date:11/8/2017 Version:1 Item #:16. Report regarding a resolution authorizing the examination of sales or transactions and use tax records by MuniServices,LLC,and authorizing the City Manager to execute a contract amendment with MuniServices, LLC.(Richard Lee, Director of Finance) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the examination of sales or transactions and use tax records by MuniServices,LLC,and authorizing the City Manager to execute a contract amendment with MuniServices, LLC. BACKGROUND/DISCUSSION In July 2017,the City Council approved a professional services agreement for sales tax audit and reporting services with MuniServices,LLC.In order to provide timely data analysis and reports to the City, MuniServices requires access to the City’s sales or transactions and use tax records.The California Department of Tax and Fees Administration (CDTFA),the successor to the California Board of Equalization (BOE),stated that they require the City to amend the contract in order to provide access to the City’s Measure W transactions and use tax data. CONCLUSION Adoption of the associated resolution will ensure that MuniServices has access to Measure W transactions and use tax data from the CDTFA, and continue to provide timely Measure W analysis, updates and projections. City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1042 Agenda Date:11/8/2017 Version:1 Item #:16a. Resolution authorizing the examination of sales or transactions and use tax records by MuniServices,LLC,and authorizing the City Manager to execute a contract amendment with MuniServices, LLC. WHEREAS,pursuant to Resolution 02-2016,the City of South San Francisco (“City”)entered into a contract with the State Board of Equalization to perform all functions incident to the administration and collection of the Transactions and Use Tax Ordinances and the local sales and use taxes; and WHEREAS,the City deems it necessary for authorized representatives of the City to examine confidential sales and transactions and use tax records of the Board or its successor agency,the California Department of Tax and Fee Administration,(collectively,or in the alternative,the “Agency”)pertaining to sales and transactions and use taxes collected for City by the Agency; and WHEREAS,Section 7056 of the California Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Agency records and establishes criminal penalties for the unlawful disclosure of information contained in, or derived from sales or transactions and use tax records of the Agency; and WHEREAS, Section 7056 of the California Revenue and Taxation Code requires that any person designated by the City shall have an existing contract to examine the City’s sales and transactions and use tax records. NOW, THEREFORE IT IS RESOLVED AND ORDERED AS FOLLOWS: Section 1.The Director of Finance,or other officer or employee of the City designated in writing by the Director of Finance to the Agency,is hereby appointed to represent the City with authority to examine all of the sales and transactions and use tax records of the Agency pertaining to sales and transactions and use taxes collected for the City by the Agency pursuant to the contract between the City and the Agency.The information obtained by examination of Agency records shall be used for purposes related to the collection of the City’s sales and transactions and use taxes by the Agency pursuant to the contract. Section 2.The Director of Finance,or other officer or employee of the City designated in writing by the Director of Finance to the Agency,is also hereby appointed to represent the City with the authority to examine those sales and transactions and use tax records of the Agency for purposes related to the following governmental functions of the City: a) Tracking and economic development City of South San Francisco Printed on 11/9/2017Page 1 of 2 powered by Legistar™ File #:17-1042 Agenda Date:11/8/2017 Version:1 Item #:16a. b) Forecasting and budget related functions c) Detection of misallocations and deficiencies The information obtained by examination of Agency records shall be used only for those governmental functions of City listed above. Section 3.MuniServices,LLC is hereby designated and authorized to examine all of the sales and transactions and use tax records of the Agency pertaining to all sales and use taxes collected for the City,and any transaction and use taxes collected for the City under the following Transactions and Use Tax ordinances and any future Transactions and Use Tax ordinances that may be enacted in the City: Measure W - So. San Francisco Fiscal Stability & Essential Services T&U (SSFR) The person or entity designated by this section meets all of the following conditions: a) Has an existing contract with City to examine sales and transactions and use tax records; b)Is required by that contract to disclose information contained in,or derived from those sales and transactions and use tax records only to an officer or employee authorized under Section 1 (or Section 2) of this resolution to examine the information; c)Is prohibited by that contract from performing consulting services for a retailer during the term of that contract; d)Is prohibited by that contract from retaining the information contained in,or derived from those sales and transactions and use tax records after that contract has expired. BE IT FURTHER RESOLVED that the information obtained by examination of Agency records shall be used only for purposes related to the collection of the City’s sales and transactions and use taxes by the Agency pursuant to the contracts between the City and the Agency and for purposes relating to the governmental functions of the City listed in Section 2 of this resolution. Section 4.This resolution supersedes all prior sales and transactions and use tax resolutions of the City adopted pursuant to subdivision (b) of Revenue and Taxation Code Section 7056. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute a contract amendment with MuniServices, LLC, attached herein as Exhibit A. ***** City of South San Francisco Printed on 11/9/2017Page 2 of 2 powered by Legistar™ 1 AMENDMENT TO CONTRACT BETWEEN CITY OF SOUTH SAN FRANCISCO AND MUNISERVICES, LLC THIS CONTRACT AMENDMENT No. 1 (the “Amendment”) is entered into between City of South San Francisco (“City”) and MuniServices, LLC (“MuniServices”), (collectively the “Parties”). The City and MuniServices agree as follows: WHEREAS, the City and MuniServices, entered into a Consulting Services Agreement on or about July 1, 2017 (hereinafter “Agreement”) to perform, among other things, Sales and Use Tax Audit Services; WHEREAS, on or about November 8, 2016 the City adopted the Measure W - So. San Francisco Fiscal Stability & Essential Services T&U (SSFR), which became effective on or about April 1, 2017 (the “District Tax”); WHEREAS, the State Board of Equalization or its successor agency the California Department of Tax and Fee Administration (collectively, or in the alternative, the “Agency”) has taken the position that general references to “sales and use tax” are insufficient to allow access to information relating the collection of the District Tax by the Agency; WHEREAS, the City and MuniServices, without conceding the correctness of the Agency’s interpretation, deem it prudent to comply with the interpretation by amending the Agreement to specifically refer to the District Tax; WHEREAS, section 7056 of the California Revenue and Taxation Code imposes conditions on the access to information related to the collection of sales, transaction, and use tax by the Agency; NOW THEREFORE, in order to satisfy the requirements of section 7056, the parties hereby amend the Agreement as follows: 1.The following language is incorporated into the Professional Services Agreement as if set forth therein. Transaction and Use Tax “MuniServices qualifies under Section 7056 of the Revenue and Taxation Code to review (Bradley-Burns) confidential taxpayer information and documentation before the State Board of Equalization (BOE) or its successor agency, the Department of Tax and Fee Administration (collectively, or in the alternative, the “Agency”.). MuniServices is hereby authorized by this Agreement to examine transaction tax, sales tax and use tax records of the Agency, including but not limited to the transaction and use tax that becomes effective on or about April 1, 2017 known as the Measure W - So. San Francisco Fiscal Stability & Essential Services T&U (SSFR) pertaining to the ascertainment of those sales or transactions and use taxes to be collected for the City. MuniServices is required to disclose information contained in, or derived from, those transaction, sales and use tax records only to an officer or employee of the City who is authorized by resolution to examine the information. EXHIBIT A 2 MuniServices is prohibited from performing consulting services for a retailer during the term of this Agreement. MuniServices is prohibited from retaining the information contained in, or derived from, those transaction, sales and use tax records, after this Agreement has expired.” 2. The City and MuniServices agree that although the scope of work generically refers to “sales and use tax” those references are meant to include “sales, transaction, and use tax” as part of the scope of work, including but not limited to any transaction and use taxes adopted after the effective date of the Agreement. 3. The Parties agree that Agreement is applicable to all Sales, Transaction and Use Tax Ordinances currently enacted in the City and which may become enacted while the Agreement is in effect. 4. The Parties agree that the City will adopt an updated resolution in substantially the same form as the template provided as Exhibit A to this Amendment. 5. Except as herein modified, all other provisions of the Agreement, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. 6. In case of a conflict between the terms of this Amendment and the terms of the Contract, the terms of this Amendment shall strictly prevail. IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed by their duly authorized representatives as of the date set forth below. DATED: _________________________, 2017 CITY OF SOUTH SAN FRANCISCO MUNISERVICES, LLC By: ______________________________ By: ______________________________ Doug Jensen Name: ____________________________ SVP Client Services Title: _____________________________ APPROVED AS TO FORM: __________________________________ Office of the City Attorney City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1043 Agenda Date:11/8/2017 Version:1 Item #:17. Report regarding an ordinance adopting the third amendment to the Development Agreement between Alexandria Real Estate Equities-San Francisco No.12,LLC,Alexandria Real Estate Equities-San Francisco No.44,LLC,Alexandria Real Estate Equities-San Francisco No.46,LLC,and the City of South San Francisco for the office/research &development campus at 249-279 East Grand Avenue.(Ryan Wassum,Associate Planner) RECOMMENDATION Staff recommends that the City Council waive reading and adopt an ordinance making findings and approving the third amendment to the Development Agreement between Alexandria Real Estate (ARE)- San Francisco No.12,LLC,ARE-San Francisco No.44,LLC,ARE-San Francisco No.46,LLC and the City of South San Francisco to increase the size of the fourth building by 69,059 square feet (sq.ft.)and a parking reduction to 2.17 spaces/1,000 sq.ft.at the previously entitled Office/R&D Project (Verily Campus) at 249-279 East Grand Avenue. BACKGROUND/DISCUSSION On October 12,2017,the City Council waived reading and introduced an ordinance to amend the Development Agreement between ARE-San Francisco No.12,LLC,ARE-San Francisco No.44,LLC,ARE-San Francisco No.46,LLC (collectively known as the “Applicant”),and the City of South San Francisco,to the office/R&D Verily Campus at 239 -279 East Grant Avenue.The ordinance is to increase the floor area ratio (FAR)from 0.75 to 0.85 by increasing the size of the fourth building by 69,059 sq.ft.and the height from four to six stories, and a parking reduction to a ratio of 2.17 parking spaces/1,000 sq.ft.,as shown in the third amendment to the Development Agreement,attached to the associated ordinance as Exhibit A.The ordinance is now ready for adoption. (Introduced on 10/11/17; Vote 5 - 0) FUNDING The proposed actions would facilitate the final phase of construction (i.e.,202,260 sq.ft.of R&D development) for the Verily Campus,and in so doing would generate impact fee and permit fee revenue for the City.In addition,the Applicant has offered to make a contribution of $345,295 that the City will be able to use for future enhancements to fire and life safety services. CONCLUSION The ordinance is ready for adoption. City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1044 Agenda Date:11/8/2017 Version:1 Item #:17a. Ordinance adopting a third amendment to the Development Agreement between Alexandria Real Estate Equities-San Francisco No.12,LLC,Alexandria Real Estate Equities-San Francisco No.44,LLC,and Alexandria Real Estate Equities-San Francisco No.46,LLC,and the City of South San Francisco for the office/research & development campus at 249-279 East Grand Avenue. WHEREAS,pursuant to City Council Ordinance No.1372-2006,the City of South San Francisco (“City”)and Alexandria Real Estate Equities (ARE)-San Francisco No.21 LP,ARE-San Francisco No.42 LLC,entered into a Development Agreement for the development of an office/research &development (R&D)campus at 249- 279 East Grand Avenue (“Project”), which was effective as of August 25, 2006; and WHEREAS,the City Council certified the EIR (State Clearinghouse number 2005-042121)for the Project on July 12,2006,including a mitigation monitoring and reporting program and a statement of overriding considerations; and WHEREAS,ARE-San Francisco No.12,LLC (“ARE-SF 12”),ARE-San Francisco No.44,LLC (“ARE-SF 44”),and ARE-San Francisco No.46,LLC (“ARE-SF 46”)(collectively known as “Owner”or “Applicant”), requested on June 24,2013,an amendment to the Development Agreement that was adopted by the City Council as Ordinance No.1473-2013 (“First Amendment”),recorded in the Official Records of the County of San Mateo as Instrument No.2013-152683 on November 1,2013,in connection a use permit modification to (i)amend the original plan set,(ii)reduce the parking ratio for the Project to 2.50 spaces per 1,000 square feet, and (iii)allow for temporary off-site parking at 213 East Grand Avenue during construction of the Phase 3 building, the Phase 4 building, and the garage, and (iv) and other modifications; and WHEREAS,On August 24,2016,the City Council adopted Ordinance No.1523-2016 approving an additional amendment to the Development Agreement to extend the duration of the term from ten (10)to twelve (12) years, changing the expiration date from August 25, 2016 to August 25, 2018 (“Second Amendment”); and WHEREAS,on April 3,2017,Applicant submitted an application requesting an increase in floor area ratio (FAR)from 0.75 to 0.85 by increasing the size of the fourth (4th)building by 69,059 square feet and the height from four (4)to six (6)stories,and requesting a parking reduction to a ratio of 2.17 parking spaces/1,000 square feet at 249-279 East Grand Avenue for the Project in the Business Technology Park (BTP)Zoning District,which requires approval of a third amendment to the Development Agreement (“Third Amendment”), use permit modification,transportation demand management (TDM)plan,and design review (“Revised City of South San Francisco Printed on 11/9/2017Page 1 of 5 powered by Legistar™ File #:17-1044 Agenda Date:11/8/2017 Version:1 Item #:17a. Project’); and WHEREAS,environmental analysis for the Revised Project was conducted,which concluded that the environmental effects associated with construction and operation of the Revised Project are fully within the scope of the environmental analysis conducted in the 2005 EIR,such that the Revised Project does not meet the criteria under California Environmental Quality Act (CEQA)Guidelines sections 15164 or 15162 justifying preparation of a subsequent EIR and thus,an addendum is the appropriate environmental document for the Revised Project; and WHEREAS,pursuant to CEQA Guidelines section 15164,an addendum to the 2005 EIR was prepared for the Project (“2017 Addendum”) and approved by a separate resolution of the City Council; and WHEREAS,the Design Review Board reviewed the Revised Project at its April 18,2017 meeting,and recommended approval of the Revised Project; and WHEREAS,on August 17,2017,the Planning Commission for the City of South San Francisco held a lawfully noticed public hearing to consider the Third Amendment and recommended that the City Council adopt an ordinance approving the Third Amendment (“Ordinance”); and WHEREAS,on October 11,2017,the City Council for the City of South San Francisco held a lawfully noticed public hearing to consider the Third Amendment. NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the record before it,as described below, the City Council of the City of South San Francisco does hereby ordain as follows: SECTION I. FINDINGS I.General Findings 1.The foregoing recitals are true and correct and made a part of this ordinance. 2.The record for these proceedings,and upon which this ordinance is based,includes without limitation, federal and state law;the California Environmental Quality Act,Public Resources Code §21000,et seq. (CEQA)and the CEQA Guidelines,14 California Code of Regulations §15000,et seq.;the South San Francisco General Plan and General Plan Environmental Impact Report (EIR);the South San Francisco Municipal Code;the Project applications;the EIR,including the Draft and Final EIR,mitigation monitoring and reporting program (MMRP)and statement of overriding considerations (SOC)prepared and certified for the 249-279 East Grand Avenue Project and all appendices thereto;the 2017 EIR Addendum;all site plans,all associated documents,and all reports,minutes,and public testimony submitted as part of the Planning Commission's duly noticed August 17,2017 meeting;and all reports, minutes,and public testimony submitted as part of the City Council’s duly noticed October 11,2017 meeting,and any other evidence (within the meaning of Public Resources Code §21080(e)and City of South San Francisco Printed on 11/9/2017Page 2 of 5 powered by Legistar™ File #:17-1044 Agenda Date:11/8/2017 Version:1 Item #:17a. meeting,and any other evidence (within the meaning of Public Resources Code §21080(e)and §21082.2). 3.The modifications to the Development Agreement as proposed in the Third Amendment will not create any new significant impacts or substantially more severe impacts as compared to those already identified and analyzed in the 2005 EIR.Further,the City Council finds that there is no new information of substantial importance that demonstrates new or substantially more severe significant effects,as compared to those identified in the prior CEQA documents.Nor are any new or additional mitigation measures required to mitigate any impacts of the Revised Project. 4.Accordingly,the City Council finds that under CEQA Guidelines section 15162,the Revised Project does not require any further CEQA review,and the 2017 Addendum,prepared pursuant to CEQA Guidelines section 15164,is the appropriate environmental document for approval of the Revised Project. 5.The proposed Third Amendment to the Development Agreement,attached hereto as Exhibit A,is incorporated by reference and made a part of this Ordinance, as if it were set forth fully herein. 6.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA 94080, and in the custody of Planning Manager, Sailesh Mehra. II.Development Agreement 1.The Owner and City have negotiated a Third Amendment to the Development Agreement pursuant to Government Code section 65864 et seq and South San Francisco Municipal Code Chapter 19.60.The Third Amendment,as proposed,is consistent with the objectives,policies,general land uses and programs specified in the South San Francisco General Plan and any applicable specific plan because the Revised Project will facilitate the development of the type of project that the General Plan contemplates in the Revised Project site area. 2.The Development Agreement,as proposed for amendment,complies with all applicable zoning, subdivision and building regulations and with the General Plan and any applicable specific plan because under the Third Amendment,the Revised Project remains compatible with the uses authorized in,and the regulations prescribed for the land use district in which the real property is located.The site plan modifications under the Third Amendment do not in any way alter the fact that the site of the Revised Project is physically suitable for the type and intensity of the land use being proposed.The site plan modifications to the Development Agreement pursuant to the Third Amendment will facilitate the type of development that the General Plan contemplates in the Revised Project site area.Furthermore,the suitability of the site for the type of development authorized in the Third Amendment to Development Agreement was analyzed thoroughly in the original Project approvals and environmental documentation prepared for the original Project and the Revised Project. City of South San Francisco Printed on 11/9/2017Page 3 of 5 powered by Legistar™ File #:17-1044 Agenda Date:11/8/2017 Version:1 Item #:17a. 3.The Third Amendment does not alter the provisions of the Development Agreement and subsequent Amendments that contain the previously approved duration of the Development Agreement of twelve years,the previously-approved permitted uses of the property nor the previously specified provisions for reservation or dedication of land for public purposes. 4.The Third Amendment to the Development Agreement states that the Project to be developed on the Property pursuant to the Development Agreement shall consist of (i)four (4)office/R&D buildings containing approximately 584,084 square feet,which amounts to an FAR of .85 (ii)a four (4)level parking garage that will accommodate seven hundred and twenty-five (725)parking spaces,(iii)surface parking that will accommodate up to five hundred and forty-five (545)parking spaces (the total parking spaces between the garage and the surface parking results in a parking ratio of 2.17 spaces per 1,000 square feet), and (iv) related improvements. 5.The Third Amendment to the Development Agreement states that the Project as revised will increase the height of the fourth building from four (4) to six (6) stories. SECTION II. DEVELOPMENT AGREEMENT. The City Council hereby adopts an Ordinance amending the Development Agreement to increase the size of the final building (Building 4)by 69,059 square feet,increase the number of stories from four (4)to six (6),and reduce the parking ratio from 2.50 spaces/1,000 square feet to 2.17 spaces/1,000 square feet at the site of the Revised Project,as shown in the Third Amendment attached hereto and incorporated herein as Exhibit A.All other areas of the Development Agreement that are not amended by this ordinance are not included in Exhibit A ,and shall remain in full force and effect.The City Council also hereby authorizes the City Manager to enter into and execute the Third Amendment on behalf of the City Council in substantially the same form as attached hereto as Exhibit A;to make any revisions,amendments,or modifications,subject to the approval of the City Attorney,deemed necessary to carry out the intent of this ordinance and which do not materially alter or increase the City’s obligations thereunder. SECTION III. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION IV. PUBLICATION AND EFFECTIVE DATE. Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the summary,and (2)post in the City Clerk’s Office a certified copy City of South San Francisco Printed on 11/9/2017Page 4 of 5 powered by Legistar™ File #:17-1044 Agenda Date:11/8/2017 Version:1 Item #:17a. be adopted,the City Clerk shall (1)publish the summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Councilmembers voting for and against this Ordinance or otherwise voting.This Ordinance shall become effective thirty (30) days from and after its adoption. ***** Introduced at a regular meeting of the City Council of the City of South San Francisco, held the 11th day of October, 2017. City of South San Francisco Printed on 11/9/2017Page 5 of 5 powered by Legistar™ 1 RECORDING REQUESTED BY: City of South San Francisco Office of the City Clerk WHEN RECORDED MAIL TO: City Clerk Department City of South San Francisco PO Box 711 South San Francisco, CA 94083 APN: 015-050-440, 015-050-450 __________________________________________________________________________ (Space Above This Line For Recorder’s Use Only) THIRD AMENDMENT TO DEVELOPMENT AGREEMENT This Third Amendment to Development Agreement (“Third Amendment”) is entered into by and between ARE-San Francisco No. 12, LLC (“ARE-SF 12”), ARE-San Francisco No.44, LLC (“ARE-SF 44”), and ARE-San Francisco No.46, LLC (“ARE-SF 46”) (collectively known as “Developer”) and the CITY OF SOUTH SAN FRANCISCO, a municipal corporation (“City”), dated for reference purposes the _____ day of ________________, 2017. RECITALS A. Pursuant to the adoption of City Council Ordinance No. 1372-2006 (“DA Ordinance”), the City entered into a Development Agreement between City and ARE-SF 12 (“Original Agreement”), recorded in the Official Records of the County of San Mateo as Instrument No. 2007- 018093 CONF on February 8, 2007, for the development of an Office/R&D project consisting of 534,000 gross square feet of office/R&D uses, 5,500 gross square feet of ancillary retail, and a 4- story parking garage at 249 - 279 East Grand Avenue (“Project”). The Ordinance took effect on August 25, 2006. The Original Agreement and all of its subsequent amendments shall be referred to collectively herein as “Agreement.” B. On June 22, 2012, ARE-SF 12 transferred to ARE-SF 44 all of ARE-SF 12’s right, title, and interest in the First Transferred Parcel and, in conjunction with such transfer, (i) ARE-SF 12 assigned to ARE-SF 44 all of ARE-SF 12’s rights, interest, and obligations under the Original Agreement with respect to the First Transferred Parcel, and (ii) ARE-SF 44 assumed all of ARE-SF 12’s obligations under the Original Agreement with respect to the First Transferred Parcel, as further described in the First Amendment. C. On May 16, 2013, ARE-SF 12 transferred to ARE-SF 46 all of ARE-SF 12’s right, title, and interest in the Second Transferred Parcel and, in conjunction with such transfer, (i) ARE-SF 12 assigned to ARE-SF 46 all of ARE-SF 12’s rights, interest, and obligations under the Original Agreement with respect to the Second Transferred Parcel, and (ii) ARE-SF 46 assumed all of ARE- SF 12’s obligations under the Original Agreement with respect to the Second Transferred Parcel, as further described in the First Amendment. 2 D. On June 24, 2013, the City Council adopted Ordinance No. 1473-2013 approving an amendment to the Original Agreement (“First Amendment”), recorded in the Official Records of the County of San Mateo as Instrument No. 2013-152683 on November 1, 2013, in connection with the Use Permit Modification to (i) amend the Original Plan Set, (ii) reduce the parking ratio for the Project to 2.50 spaces per 1,000 square feet, and (iii) allow for temporary off-site parking at 213 East Grand during construction of the Phase 3 building, the Phase 4 building, and the garage. E. On August 24, 2016 the City Council adopted Ordinance No. 1523-2016 approving a second amendment to the Agreement (“Second Amendment”), recorded in the Official Records of the County of San Mateo as Instrument No. 2017-054775 on August 11, 2017, to extend the term of the Agreement from ten (10) years to twelve (12) years. F. The Developer has completed construction of three of the four entitled office /research and development buildings (addressed 249 East Grand – 269 East Grand), and desires to construct the last office /research and development building (279 East Grand) totaling approximately 202,260 square feet (208,206 gross square feet) at 279 East Grand Avenue and a four–level above-ground parking garage. G. On April 3, 2017, the Developer requested a third amendment to the Agreement (“Third Amendment”) in connection with a proposed Use Permit Modification (“Second Use Permit Modification”) to allow for an increase in FAR for the Project from 0.75 to 0.85 by increasing the size of the Phase 4 building, 279 East Grand, by 69,059 square feet (70,270 gross square feet) and the height from four (4) to six (6) stories, a parking reduction through an advanced Transportation Demand Management Plan, and other minor modifications to the Plan Set (“Project Changes”). The Project Changes are reflected in an amended plan set (“Amended Plan Set”) prepared by DGA and dated July 2017 and attached hereto as Exhibit B. H. On August 17, 2017, the Planning Commission adopted Resolution No. 2806-2017 recommending that the City Council (1) adopt an ordinance approving the Third Amendment to the Original Agreement , and (2) adopt a resolution approving the Second Use Permit Modification, a parking reduction request, a Transportation Demand Management plan, and design review to allow for the Project Changes (the “Revised Entitlements”). I. On October ----, 2017, the City Council adopted Resolution No._______ approving the Revised Entitlements. J. On October ----, 2017, the City Council considered the proposed Third Amendment and adopted Ordinance No. ________ approving the Third Amendment. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties herein contained, the City and Developer agree as follows: AMENDMENT TO AGREEMENT 1. Recitals. The foregoing recitals are true and correct and hereby incorporated herein. 2. Effective Date of Third Amendment. Pursuant to Section 19.60.140 of the South San Francisco Municipal Code, this Third Amendment shall be effective from and after the date 3 that the ordinance approving this Third Amendment takes effect (“Third Amendment Effective Date”). 3. Defined Terms. As of the Third Amendment Effective Date, (i) the term “Agreement”, as used in the Original Agreement and/or this Third Amendment, shall mean the Original Agreement, as amended by the First Amendment, the Second Amendment, and this Third Amendment, (ii) the term “Use Permit”, as used in the Original Agreement and/ or this Third Amendment , shall mean the Original Use Permit, as amended by the Use Permit Modification, and as subsequently amended by the Second Use Permit Modification, and (iii) the term “Plan Set”, as used in the Original Agreement and/or this Third Amendment shall mean the Original Plan Set, as amended by the Supplemental Plan Set, as subsequently amended by the Amended Plan Set. All capitalized terms not defined herein shall have the meanings ascribed to them in the Agreement. 4. Modification of Project Description and Selected Standards For Project. In accordance with the Second Use Permit Modification and the Amended Plan Set : a) The first paragraph of Section 3 of the Agreement shall be amended so that the Project shall consist of four (4) 3- to 6-story office /research and development buildings totaling approximately 584,084 square feet (610,270 gross square feet), a 4–level above - ground parking garage, and related improvements, as provided in the Plan Set, as amended by the Supplemental Plan Set and Amended Plan Set, as approved by the City Council. b) The required parking ratio for all uses in the Project shall be 2.17 parking spaces per 1, 000 square feet of floor area (2.06 spaces/1,000 gross square feet); provided, however, that Owner may elect, in its sole discretion, to increase the required parking ratio up to, but not more than, 2.50 parking spaces per 1,000 square feet, by (i) giving the City written notice of such election at least sixty (60) days before the increase in the parking ratio is to become effective and (ii) by submitting evidence satisfactory to the City that such increase is consistent with the Transportation Demand Management (TDM) plan. c) During construction of the Phase 4 building, construction of the Garage, and construction of the remainder of the Project, Developer shall provide valet parking for the Phase 1, 2, and 3 buildings to the extent reasonably necessary to compensate for any parking deficiency caused by such construction. The requirements of the foregoing sentence shall supersede Section 3(c)(2) of the First Amendment. 5. Vesting of Approvals. Upon the City’s approval of each of the Revised Entitlements and this Third Amendment, such approvals shall vest in Owner and its successors and assigns as provided in Section 5 of the Original Agreement. 6. Section 12. Section 12 of the Agreement is hereby amended to add new Section 12(e) as follows: (e) Fire & Life Safety Contribution. Owner shall contribute a one-time Fire & Life Safety contribution to the City in the amount of five dollars ($5.00) per sq. ft. for the increase in building size of 69,059 sq. ft. as authorized by the Second Use 4 Permit Modification, for a total amount of Three Hundred Forty Five Thousand and Two Hundred and Ninety Five dollars ($345,295), to be paid prior to issuance of the Certificate of Occupancy for the Phase 4 building . 7. Section 9. Section 9 of the Agreement is hereby amended to read as follows with additions in double underline and deletions in strikethough: Exhibit A — Original Legal Description of Property Exhibit B —Current Legal Description of Property Exhibit C — Legal Description of First Transferred Parcel Exhibit D — Legal Description of Second Transferred Parcel Exhibit E — Legal Description of Trail Corridor Exhibit F— Use Permit Modification / Supplemental Plan Set / Conditions of Approval Exhibit F-1 – Amended Plan Set (dated July 2017) 8. Exhibits. The Agreement is hereby amended to add the Amended Plan Set, which is attached hereto as Exhibit B and shall be known as Exhibit F-1 to the Agreement. 9. Effect of Third Amendment. Except as expressly modified by this Third Amendment, the Agreement shall continue in full force and effect according to its terms, and Developer and City hereby ratify and affirm all their respective rights and obligations under the Agreement, including but not limited to Developer’s indemnification obligations as set forth in Section 13 of the Original Agreement. In the event of any conflict between this Third Amendment or the Original Agreement, as amended by the First Amendment and/or the Second Amendment, the provisions of this Third Amendment shall govern. 10. Binding Agreement. This Third Amendment shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest, and assigns of each of the parties hereto. Any reference in this Third Amendment to a specifically named party shall be deemed to apply to any successor, administrator, executor, or assign of such party who has acquired an interest in compliance with the terms of this Third Amendment or under law. 11. Recordation. The City shall record a copy of this Third Amendment within ten (10) days following execution by all parties. 12. Counterparts. This Third Amendment may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, when taken together, shall constitute the same document. 13. California Law. This Third Amendment shall be governed by and interpreted in accordance with the laws of the State of California. 5 14. Invalidity. Any provision of this Third Amendment that is determined by a court of competent jurisdiction to be invalid or unenforceable shall be deemed severed from this Third Amendment, and the remaining provisions shall remain in full force and effect as if the invalid or unenforceable provision had not been a part hereof 15. Headings. The headings used in this Third Amendment are for convenience only and shall be disregarded in interpreting the substantive provisions of this Third Amendment. IN WITNESS WHEREOF, this Third Amendment has been entered into by and between Developer and City as of the date and year first above written. [SIGNATURES ON THE FOLLOWING PAGE] 6 CITY OF SOUTH SAN FRANCISCO By: By: Name: Name: Title: Title: Date: Date: ARE-SAN FRANCISCO NO. 12, LLC, a Delaware limited liability company By: Alexandria Real Estate Equities, L.P., a Delaware limited partnership, Managing Member By: ARE-QRS CORP., a Maryland corporation, General Partner By: ______________________________________________________________ Name: ____________________________________________________________ Title: _____________________________________________________________ Date: _____________________________________________________________ ARE-SAN FRANCISCO NO. 44, LLC, a Delaware limited liability company By: Alexandria Real Estate Equities, L.P., a Delaware limited partnership, Managing Member By: ARE-QRS CORP., a Maryland corporation, General Partner By: ______________________________________________________________ Name: ____________________________________________________________ Title: _____________________________________________________________ Date: _____________________________________________________________ 7 ARE-SAN FRANCISCO NO. 46, LLC, a Delaware limited liability company By: Alexandria Real Estate Equities, L.P., a Delaware limited partnership, Managing Member By: ARE-QRS CORP., a Maryland corporation, General Partner By: ______________________________________________________________ Name: ____________________________________________________________ Title: _____________________________________________________________ Date: _____________________________________________________________ APPROVED AS TO FORM: By: ___________________ Jason Rosenberg, City Attorney ATTEST: By: ____________________ Krista J. Martinelli, City Clerk 8 EXHIBIT A Legal Description 9 Exhibit B Amended Plan Set 2871419.1 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1086 Agenda Date:11/8/2017 Version:1 Item #:18. Report regarding an ordinance amending the South San Francisco zoning ordinance,related to accessory dwelling units Citywide,in accordance with South San Francisco Municipal Code Chapter 20.550 ("Amendments to Zoning Ordinance and Map").(Rozalynne Thompson, Associate Planner) RECOMMENDATION Staff recommends that the City Council waive reading and adopt an ordinance making findings and approving amendments to Title 20 (“Zoning”)of the South San Francisco Municipal Code,related to accessory dwelling unit regulations. BACKGROUND/DISCUSSION On October 25,2017,the City Council waived reading and introduced an ordinance to amend regulations related to accessory dwelling units to Tile 20 (“Zoning”)of the South San Francisco Municipal Code.The purpose of the ordinance is to bring the accessory dwelling unit regulations in compliance with state law and to make additional changes to the regulations to increase flexibility and further encourage creation of accessory dwelling units. The ordinance is now ready for adoption. (Introduced on 10/25/17; Vote 5 - 0) CONCLUSION The ordinance is ready for adoption. City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1088 Agenda Date:11/8/2017 Version:1 Item #:18a. Ordinance amending the South San Francisco zoning ordinance,related to accessory dwelling units Citywide, in accordance with South San Francisco Municipal Code Chapter 20.550 ("Amendments to Zoning Ordinance and Map"). WHEREAS,in July of 2010,the City Council for the City of South San Francisco (“City”)adopted a comprehensive update to the City’s zoning ordinance,which repealed the then-existing Title 20 of the South San Francisco Municipal Code (“Zoning Ordinance”),and replaced it with an entirely new Title that,among other actions,established new zoning districts,revised and reformatted many then-existing zoning provisions, eliminated inconsistent and outdated provisions,and codified entirely new zoning provisions,including new land use regulations and development standards (“Zoning Ordinance Update”); and WHEREAS,as part of the 2010 Zoning Ordinance Update,the City adopted Section 20.350.035,which allows accessory dwelling units to be located on properties with single-unit dwellings throughout the City; and WHEREAS,the availability of housing is a substantial concern for individuals of all demographics,ages,and economic backgrounds in communities throughout the State of California; and WHEREAS,accessory dwelling units and junior accessory dwelling units offer lower cost housing options to meet the needs of existing and future residents within existing neighborhoods,while respecting architectural and neighborhood character; and WHEREAS,in September of 2016,the California legislature passed new laws including AB 2299,SB 1069, and AB 2406,which were intended to increase the number of accessory dwelling units and junior accessory dwelling units by simplifying the approval process and reducing costs associated with their creation, developing new standards and regulations,and modifying cities’ability to regulate accessory dwelling units; and WHEREAS,state law provides that local agencies may,by ordinance,provide for the creation of accessory dwelling units and junior accessory dwelling units in single family residential zones and such ordinances must designate areas within local jurisdictions where accessory dwelling units may be permitted; and WHEREAS,accessory dwelling units and junior accessory dwelling units are residential uses consistent with the City’s existing residential zoning and General Plan designations; and City of South San Francisco Printed on 12/7/2017Page 1 of 4 powered by Legistar™ File #:17-1088 Agenda Date:11/8/2017 Version:1 Item #:18a. WHEREAS,the proposed accessory dwelling unit and junior accessory dwelling unit provisions and standards would implement Housing Element,Policy I-6,“The City shall support and facilitate the development of second units on single-family designated and zoned parcels”; and WHEREAS,the proposed Zoning Ordinance amendments comply with the legislative amendments made in 2016 to Government Code Section 65852.2,which establish standards for the development of accessory dwelling units and junior accessory dwelling units so as to increase the supply of smaller and affordable housing while ensuring that they remain compatible with the existing neighborhood; and WHEREAS,the City has prepared a Zoning Amendment (“amendment”)to the City’s Zoning Ordinance, including refinements to Section 20.350.035 of the Zoning Ordinance; and WHEREAS,the Zoning Ordinance was adopted after preparation,circulation,consideration,and adoption of an Initial Study/Mitigated Negative Declaration (IS/MND)in accordance with the California Environmental Quality Act,Public Resources Code Sections 21000,et seq.(“CEQA”),in which the IS/MND analyzed the environmental impacts of adopting the Zoning Ordinance and concluded that adoption of the Zoning Ordinance could not have a significant effect on the environment because none of the impacts required to be analyzed under CEQA would exceed established thresholds of significance; and WHEREAS,the refinements,clarifications,and/or corrections set forth in this amendment,as they relate to accessory dwelling unit and junior accessory dwelling unit regulations are minor in nature,the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND prepared for the Zoning Ordinance,nor do the refinements,clarifications,and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review; and WHEREAS,on July 6,2017,the Planning Commission for the City of South San Francisco held a lawfully noticed public hearing to solicit public comment and consider the proposed amendment,take public testimony, and make a recommendation to the City Council on the project; and WHEREAS,on October 25,2017,the City Council for the City of South San Francisco held a lawfully noticed public hearing to solicit public comment,take public testimony,consider the proposed amendment,and take action on the proposed amendment. NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the record before it,as described below, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION I.FINDINGS. Based on the entirety of the record as described above,the City Council for the City of South San Francisco City of South San Francisco Printed on 12/7/2017Page 2 of 4 powered by Legistar™ File #:17-1088 Agenda Date:11/8/2017 Version:1 Item #:18a. hereby makes the following findings: A.General Findings. 1.The foregoing recitals are true and correct and made a part of this Ordinance. 2.The record for these proceedings,and upon which this Ordinance is based,includes without limitation, Federal and State law;the California Environmental Quality Act,Public Resources Code §21000,et seq. (CEQA)and the CEQA Guidelines,14 California Code of Regulations §15000,et seq.;the South San Francisco General Plan and General Plan EIR,including all amendments and updates thereto;the South San Francisco Municipal Code;all reports,minutes,and public testimony submitted as part of the Planning Commission’s duly noticed July 6,2017 meeting;all reports,minutes,and public testimony submitted as part of the City Council’s duly noticed October 25,2017 meeting;and any other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2). 3.The refinements,clarifications,and/or corrections set forth in this Amendment,as they relate to accessory dwelling unit and junior accessory dwelling unit regulations are minor in nature,the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND prepared for the Zoning Ordinance,nor do the refinements,clarifications,and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review. 4.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA 94080, and in the custody of Chief Planner, Sailesh Mehra. B.Zoning Amendment Findings 1.The proposed Zoning Amendment is consistent with the adopted General Plan because the Zoning Amendment will reinforce the General Plan policies,is consistent with the relevant specific plans,and is consistent with the City’s overall vision for providing a diversity of housing types responsive to household size,income,and age needs.None of the new or revised requirements for accessory dwelling units and junior accessory dwelling units will conflict with or impede achievement of any of the goals,policies,or land use designations established in the General Plan. 2.The Zoning Amendment would encourage the creation of accessory dwelling units and junior accessory dwelling units on residentially zoned properties to provide opportunities for affordable housing stock.The zoning districts where accessory dwelling units and junior accessory dwelling units are permitted are generally suitable in terms of access,size of parcel,relationship to similar or related uses,and other considerations as deemed relevant by the Planning Commission and City Council because the proposed uses are consistent with General Plan policies,specifically those policies which promote developing a diverse housing stock. City of South San Francisco Printed on 12/7/2017Page 3 of 4 powered by Legistar™ File #:17-1088 Agenda Date:11/8/2017 Version:1 Item #:18a. 3.The proposed revisions and additions to the accessory dwelling unit regulations will not be detrimental to the use of land in any adjacent zone because the amendment will refine existing performance standards and introduce new standards for accessory dwelling units to ensure that any future accessory dwelling units are compatible with surrounding single-family residential uses. SECTION II.AMENDMENTS. The City Council hereby makes the findings contained in this ordinance and amends the sections attached as Exhibit A with additions in double-underline and deletions in strikethrough.Sections and subsections that are not amended by this ordinance in Exhibit A shall remain in full force and effect. SECTION III.SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION IV.PUBLICATION AND EFFECTIVE DATE. Pursuant to the provisions of Government Code Section 36933,a summary of this ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this ordinance.Within fifteen (15)days after the adoption of this ordinance,the City Clerk shall (1) publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this ordinance along with the names of those City Council members voting for and against this ordinance or otherwise voting. This ordinance shall become effective thirty (30) days from and after its adoption. ***** Introduced at a regular meeting of the City Council of the City of South San Francisco,held the 14th day of June, 2017. City of South San Francisco Printed on 12/7/2017Page 4 of 4 powered by Legistar™ A. Revise Table 20.080.002 (Land Use Regulations – Residential Districts) to change the terminology from “Second Unit” and “Second Dwelling Units” to “Accessory Dwelling Units”. Use Classification RL-1.3 RL-5, 6, and 8 RM-10, 15, 17.5 RH-30 and 35 Additional Regulations Residential Use Types Single-Unit Dwelling See sub-classifications below Single Unit Detached P P P P Second Accessory Dwelling Unit P P P P See Section 20.350.033 Second Accessory Dwelling Units Single Unit Semi- Attached - C P P Single-Unit Attached - - P P B. Revise Table 20.090.002 (Land Use Regulations – Residential Commercial, Office, and Mixed Use Districts) to change the terminology from “Second Unit” and “Second Dwelling Units” to “Accessory Dwelling Units”. Use Classification CC BPO CMX ECRMX Additional Regulations Residential Use Types Single-Unit Dwelling See sub-classifications below Single Unit Detached (1) (1) - (1) Second Accessory Dwelling Unit (1) (1) P (1) See Section 20.350.033 Second Accessory Dwelling Units Single Unit Semi-Attached (1) (1) (1) (1) Single-Unit Attached (1) (1) C P(2) Limitations: 1. Permitted if existing. New units not allowed. 2. Residential use types not permitted on the ground floor along El Camino Real, except on the east side of El Camino Real between First Street and West Orange Drive subject to approval of a Use Permit. 3. Residential use on ground floor limited to 50 percent of ground floor area. 4. Subject to state licensing requirements. 5. Subject to site evaluation based on prior use. 6. Maximum of 10 vehicles stored on-site with minor maintenance in enclosed structure only. 7. Must be located entirely within a building. 8. These uses shall be developed in accordance with the development standards and supplemental regulations for the M1 District except the maximum FAR is .4 with an increase up to .6 for development that provides specified off-site improvements, subject to Conditional Use Permit approval. These uses are not subject to the development standards or supplemental regulations of the BPO District. 9. Hours of operation 7:00 a.m. to 7:00 p.m. weekdays only except within 400 feet of a BART station. C. Revise Table 20.100.002 (Land Use Regulations – Downtown Districts) to change the terminology from “Second Unit” and “Second Dwelling Units” to “Accessory Dwelling Units”. Use Classification DMX DRL DRM DRH Additional Regulations Residential Uses Single-Unit Dwelling See sub-classifications below Single Unit Detached (1) P P C Second Accessory Dwelling Unit (1) P P P See Section 20.350.033 Second Accessory Dwelling Units Single Unit Semi-Attached (1) P P P Single-Unit Attached MUP(2) P P P Limitations: Use Classification DMX DRL DRM DRH Additional Regulations 1. Permitted if existing. New units not allowed. 2. Limited to sites with a maximum gross site area of 4,000 square feet. 3. Prohibited on the ground floor except residential uses located south of Baden Avenue, banks, and walk-in offices which are subject to approval of a Use Permit. 4. Permitted if retail, restaurants, personal services, or other active pedestrian-oriented use is located on the ground floor, otherwise Minor Use Permit is required. Minor Use Permit may only be approved if the Review Authority first finds that, based on information in the record, it is infeasible to locate retail, restaurants, personal services, or other active pedestrian-oriented use on the ground floor. 5. Limited to facilities serving a maximum of 10 victims and may not be located within 300 feet of any other domestic violence shelter. 6. Subject to state licensing requirements. 7. Clinic uses may not occupy the ground floor, except along Grand Avenue, west of Maple Avenue, which are subject to the approval of a conditional use permit. 8. Living space may not occupy ground floor. 9. Limited to upper stories unless at least 50 percent of ground floor street frontage is occupied by food service use. 10. Limited to single-family detached units. D. Revise Table 20.280.003 (Land Use Regulations – Downtown Station Area Specific Plan Sub-Districts) to change the terminology from “Second Unit” and “Second Dwelling Units” to “Accessory Dwelling Units”. Uses Permitted DTC GAC DRC TO/RD LCC LNC Additional Regulations Residential Use Classifications Single-Unit Dwelling See sub-classifications below Single Unit Detached (1) (1) (1) - (1) (1) Second Accessory Dwelling Unit (1) (1) (1) - (1) (1) See Section 20.350.035 Second Accessory Dwelling Units Single Unit Semi-Attached (1) (1) (1) - (1) (1) Single-Unit Attached (1) (1) (1) - (1) (1) Limitations: 1. Permitted if existing. New units not allowed. 2. Limited to facilities serving a maximum of 10 victims and may not be located within 300 feet of any other domestic violence shelter. 3. Prohibited on the ground floor except residential uses located south of Baden Avenue, banks and walk-in offices which are subject to approval of a Use Permit. 4. Subject to licensing requirements. 5. Limited to upper stories unless at least 50 percent of the ground floor street frontage is occupied by food service uses. Uses Permitted DTC GAC DRC TO/RD LCC LNC Additional Regulations 6. Must be located at least 1,000 feet from any other social service facility. 7. Clinic uses may not occupy the ground floor along Grand Avenue, except on properties located west of Maple Avenue, which are subject to the approval of a conditional use permit. E. Eliminate Section 20.300.002(G) (Accessory Buildings with Second Dwelling Unit) as it is inconsistent with State law and revised in Section 20.350.035(B): Accessory Buildings with Second Dwelling Unit. Where an accessory building with a second dwelling unit is detached, a part of, or is located over an accessory building or garage, the entire structure shall be considered a main building and no portion of said building shall be closer to any lot line than is permitted for any other main building. F. Revise Section 20.320.004(C) so that the parking requirement for accessory dwelling units located on properties with single-unit dwellings with non-conforming parking be the same as garage conversions to accessory dwelling units: Notwithstanding the requirements of subsection A above, an second accessory dwelling unit in compliance with Section Chapter 20.350.033 (“Second Accessory Dwelling Units”) and State law may be developed on a lot that contains a single-unit dwelling that is nonconforming with respect to standards. If the single-unit dwelling is nonconforming because it does not meet parking standards, an second accessory second dwelling unit may only be established when parking for the primary dwelling unit is provided to meet the applicable requirements of Chapter 20.330 (“On-Site Parking and Loading”) for the primary dwelling unit. Notwithstanding the requirements of Chapter 20.330, parking for the primary dwelling unit may be located in any configuration on the site, such as covered spaces, uncovered spaces, or tandem spaces, or mechanical parking lifts. G. Revise the parking requirement in Table 20.330.004 (Required On-Site Parking Spaces) to comply with State law and revised Section 20.350.035(H). (See Attachment 5) Land Use Classification Required Parking Spaces Residential Use Classifications Single-Unit, Detached or Attached Less than 2,500 square feet and less than 5 bedrooms 2 spaces per dwelling unit General Requirements for all Single-Unit Residential Parking: At least one space must be within a garage. A carport shall not be substituted for a required garage except for existing dwellings on lots adjacent to a lane. 2,500 to 2,999 square feet or 5 bedrooms 3 spaces per dwelling unit 3,000 square feet or more than 5 bedrooms 4 spaces per dwelling unit Second Accessory Dwelling Unit 1 space for each, except accessory dwelling units which meet the criteria set forth in See Section 20.350.0335(H) are exempted from the parking requirement. Second Dwelling Units H. Revise the parking requirement in Table 20.330.007 (Required Parking Spaces, Downtown Districts) to comply with State law and revised Section 20.350.035(H). Land Use Classification Required Parking Spaces Residential Use Classifications Single-Unit, Detached or Attached Less than 2,500 square feet and less than 5 bedrooms 2 spaces per dwelling unit General Requirements for all Single-Unit Residential Parking: At least one space must be within a garage. A carport shall not be substituted for a required garage except for existing dwellings on lots adjacent to a lane. 2,500 to 2,999 square feet or 5 bedrooms 3 spaces per dwelling unit 3,000 square feet or more than 5 bedrooms 4 spaces per dwelling unit Second Accessory Dwelling Unit 1 space for each, except accessory dwelling units which meet the criteria set forth in See Section 20.350.0335(H) are exempted from the parking requirement. Second Dwelling Units I. Revise the language of preamble of Section 20.350.035 to eliminate any language that implies discretionary review of an application for an accessory dwelling unit and repealing the Design Review requirement. A permit will be issued as a ministerial matter without discretionary review or hearing for an second accessory dwelling unit within 120 days of receiving the application if the requirements of this Chapter (“Accessory Dwelling Units”), other requirements of the Zoning Ordinance, and other applicable City codes are met., in addition to the first single- unit dwelling on a lot when all of the conditions below are met. Such permits may be processed and issued as an administrative matter by the Chief Planner after review and consideration of the application without requirement of hearing. G. Design Review. All residential second units that result in alterations to the exterior of an existing residence or new construction are subject to the design review provisions of Chapter 20.480 (“Design Review”). J. Amend Section 20.350.035(B) as follows to include any additional standards listed in Section 65852.2(a)(1)(B)(i) of the Government Code, the requirements for garage conversions and accessory dwelling units constructed above a garage in Section 65852.2(a)(1)(D)(vii) of the Government Code to be consistent with state law, and development standards for detached accessory dwelling units: B. Development Standards. Second Except as provided below, accessory dwelling units shall conform to the height, setbackslandscaping, lot coverage and other zoning requirements of the zoning district in which the site is located, the development standards in this Chapter, other requirements of the zoning ordinance, and other applicable City codes. (i) Where an existing detached or attached garage is converted to an accessory dwelling unit, no setback shall be required, but the structure shall conform to height, lot coverage and other zoning requirements of the zoning district in which the site is located, the development standards in this Chapter, other requirements of the zoning ordinance, and other applicable City codes. (ii) Where an accessory dwelling unit is constructed above a garage, the setback for that unit shall be five feet from the side and rear lot lines, but shall conform to height, lot coverage and other zoning requirements of the zoning district in which the site is located, the development standards in this Chapter, other requirements of the zoning ordinance, and other applicable City codes. (iii) The minimum side yard and rear yard setback for a detached accessory dwelling unit is five feet, except as provided in (i) above. The minimum side yard and rear yard setback for an attached accessory dwelling shall conform to the setback requirements of the zoning district where the site is located. (iv) A detached accessory dwelling unit shall be located at least six feet to the rear of the primary dwelling unit. For detached accessory dwelling units located on corner lots, accessory dwelling units shall have the same street side yard setback as required for the primary dwelling unit in the underlying zoning district. The Chief Planner may grant exceptions based on lot characteristics. K. Revise the language of Section 20.350.035(D) to increase the percentage of living area allowed for accessory dwelling units to 50 percent of the living area of the primary dwelling unit and increase the maximum square footage for all accessory dwelling units to 900 square feet: D. Maximum Floor Area. The total area of floor space of an second attached or detached accessory dwelling unit shall not exceed 900 square feet or 50 percent of the living area of the primary unit or the minimum area of an efficiency unit as described in Section 17958.1 of the California Health and Safety Code, whichever is greater, with a maximum allowable floor area of 640 900 square feet. L. Eliminate Section 20.350.035(E) because the square footage limitation ensures that the unit is secondary to the primary dwelling and the building code ensures certain minimum sizes for bedrooms: E. Number of Bedrooms. The number of bedrooms in a residential second unit shall notbe more than one. M. Revise the langue of Section 20.350.035(H) to be consistent with the parking requirements under State law as depicted below: One independently usable on-site parking space shall be provided for the Second Accessory Dwelling Unit, which shall be provided in addition to the required parking for the primary single-unit dwelling.unless the accessory dwelling unit meets any of the following criteria, in which case no parking spaces shall be required: 1. Within a half-mile of public transit 2. Within an architecturally and historically significant historic district, as determined by the Chief Planner 3. Is part of an existing primary residence or an existing accessory structure 4. Is in an area where on-street parking permits are required, but not offered to the occupant of the accessory dwelling unit 5. Within one block of a car share area If a space is required, it shall be provided in addition to the required parking for the primary single-unit dwelling and shall comply with all development standards set forth in Chapter 20.330 (“On-site Parking and Loading”). A tandem parking space may also be used to meet the parking requirement for the Secondary Housing Accessory Dwelling Unit, providinged such space will not encumber access to a required parking space for the primary single- unit dwelling. Required parking for the primary single-family dwelling may not be removed for the creation of a Secondary Housing Accessory Dwelling Unit (e.g., garage conversions), or allocated to meet the parking requirement for the Second Accessory Dwelling Unit, unless replacement parking is provided in accord with this Chapter. The replacement parking spaces for the single-unit dwelling may be located in any configuration on the site, such as covered spaces, uncovered spaces, or tandem spaces, or mechanical parking lifts. N. Revise Section 20.350.035 to include development standards for Junior Accessory Dwelling Units. K. Junior Accessory Dwelling Units. A junior accessory dwelling unit is a unit that is no more than 500 square feet in size and contained entirely within an existing single-family structure. The junior accessory dwelling unit must incorporate an existing bedroom and must be within the existing footprint of a structure and may only include an efficiency kitchen. A junior accessory dwelling unit may include separate sanitation facilities, or may share sanitation facilities with the existing structure. 1. Development Standards. Junior accessory dwelling units shall comply with the following standards: a. Number of Units Allowed. Only one accessory dwelling unit or, junior accessory dwelling unit, may be located on any residentially zoned lot that permits a single-family dwelling. b. Location. A junior accessory dwelling unit may only be located on a lot which already contains one legal single-family dwelling. A junior accessory dwelling unit must be created within the existing walls of an existing primary dwelling, and must include conversion of an existing bedroom. c. Separate Entry Required. A separate exterior entry shall be provided to serve a junior accessory dwelling unit. Where possible, exterior entries for JADUs shall not be located adjacent to the primary front door of the primary dwelling unit. d. Interior Entry Remains. The interior connection to the main living area must be maintained, but a second door may be added for sound attenuation. e. Kitchen Requirements. The junior accessory dwelling unit shall include an efficiency kitchen, requiring and limited to the following components: 1) A sink with a maximum waste line diameter of one-and-a-half (1.5) inches, 2) A cooking facility with appliance which do not require electrical service greater than one-hundred-and twenty (120) volts or natural or propane gas, and 3) A food preparation counter and storage cabinets that are reasonable to size of the unit. f. Minimum and Maximum floor area. The minimum total area of floor space of a junior accessory dwelling unit shall be at least the minimum area of an efficiency unit as described in Section 17958.1 of the California Health and Safety Code but shall not exceed a maximum of 500 square feet of floor area. 2. Parking. No additional parking is required. 3. Owner Occupancy. The owner of a parcel proposed for a junior accessory dwelling unit shall occupy as a principal residence either the primary dwelling unit or the accessory dwelling unit. 4. Sale Prohibited. A junior accessory dwelling unit shall not be sold independently of the primary dwelling on the parcel. 5. Deed Restriction. Prior to obtaining a building permit for a junior accessory dwelling unit, a deed restriction, approved by the City Attorney, shall be recorded with the County Recorder's office, which shall include the pertinent restrictions and limitations of a junior accessory dwelling unit identified in this Section. Said deed restriction shall run with the land, and shall be binding upon any future owners, heirs, or assigns. A copy of the recorded deed restriction shall be filed with the Department stating that: a. The junior accessory dwelling unit shall not be sold separately from the primary dwelling unit; b. The junior accessory dwelling unit is restricted to the maximum size allowed per the development standards; c. The junior accessory dwelling unit shall be considered legal only so long as either the primary residence, or the accessory dwelling unit, is occupied by the owner of record of the property; d. The restrictions shall be binding upon any successor in ownership of the property and lack of compliance with this provision may result in legal action against the property owner, including revocation of any right to maintain a junior accessory dwelling unit on the property. O. Revise language of Section 20.350.035(C) and 20.350.035(L) to make corrections or clarify regulations. C. Type of Unit. The second accessory dwelling unit shall provide separate, independent living quarters for one household. The second accessory dwelling unit may be attached, detached, or located within the living areas of the primary dwelling unit on the lot, subject to the standards of this section. An existing single-family dwelling may be converted into two dwelling units. J. Conversion of an Existing House to an Accessory Dwelling Second Unit. In cases where an existing single-family residence of a size 640 900 square feet or less, the Chief Planner may approve the construction of one additional residence which is intended to be the primary residence on the property. The existing residence, which is intended to become the lawful second accessory dwelling unit, must comply with all the requirements of this Ordinance, including the second-dwelling size limitations. The primary residence shall be constructed in accordance with the provisions of the applicable zoning district and other requirements of this Ordinance. P. Revise title of Section 20.350.035 of the SSFMC to “Accessory Dwelling Units” and language of Sections 20.350.035(A), 20.350.035(E), 20.350.035(G), 20.350.035(H), and 20.350.035 (I) to change the nomenclature from “second units” and “secondary unit to accessory dwelling unit. 20.350.035 SecondAccessory Dwelling Units A. Location. Second Accessory dwelling units may be established on any lot in any district where a primary single unit dwelling has been previously established or is proposed to be established in conjunction with construction of an accessory dwellingsecond unit. Only one second accessory dwelling unit is permitted per primary single-family dwelling on the same lot. FE. Architectural Compatibility. The accessory dwellingsecond unit may utilize either a separate entry or the same exterior doorways as the primary unit and shall be installed in a manner as to negate an obvious indication of two units in the same structure. An accessory dwellingsecond unit shall be designed and constructed so as to blend with and complement the existing single-family unit in terms of height, roofing, siding materials and color. IG. Code Compliance. The accessory dwellingsecond unit shall comply with all provisions of the South San Francisco Municipal Code in effect at the time of approval of the building permit. 1. If the proposed accessory dwellingsecond unit is attached or within the primary structure, the primary unit must comply with all building, electrical, plumbing, and housing code requirements in effect at the time the building permit is issued for the accessory dwellingsecond residential unit. 2. Products of combustion detectors shall be required for each primary and accessory dwellingsecond unit. JH. Use Limitation. Either the primary or accessory dwellingsecondary unit may be for rental purposes and neither unit may be sold separately. KI. Deed Restrictions. Before obtaining a building permit, the property owner shall file with the County Recorder a declaration or agreement of restrictions which has been approved by the City Attorney as to its form and content, containing a reference to the deed under which the property was acquired by the owner stating that: 1. The accessory second dwelling unit shall be considered legal only so long as either the primary residence or the accessory second dwelling is occupied by the owner of the property. 2. The accessory second dwelling unit cannot be sold separately. 3. The accessory dwelling unit is restricted to the maximum size allowed per the development standards. 4. The restrictions shall be binding upon any successor in ownership of the property, the City may enforce these provisions at the cost of the owner, and enforcement may include legal action against the property owner including revocation of any right to maintain an accessory dwelling unit on the property. Q. Revise Section 20.440.008 (Chief Planner) as follows to eliminate language that implies discretionary review of accessory dwelling units: E. Conduct design review for additions to one-, two- and three-unit residential structures; residential second units; and sign programs less than 25 square feet in total sign area. R. Revise Sections 20.480.003 (Assignment of Design Review Responsibilities) and 20.480.006 as follows to eliminate language that implies discretionary review of accessory dwelling units: A. Chief Planner. 1. The Chief Planner may approve, conditionally approve, or deny sign programs with less than 25 square feet of total sign area, and additions to one-, two- and three-unit residential structures, and residential second units not elsewhere exempted from the procedures of this chapter, without the Design Review Board’s review and recommendations. 3. New additions to existing residential dwellings and residential second units shall be architecturally compatible with the primary residential unit, with respect to style, massing, roof pitch, color and materials. R. Revise Section 20.620.002 (Residential Use Classifications) to change the terminology from “Second Unit” to “Accessory Dwelling Unit” and add “Junior Accessory Dwelling Unit” to the residential use classifications. Second Accessory Dwelling Unit. A dwelling unit providing complete independent living facilities for one or more persons that is located on a lot with another primary, single-unit dwelling. An second accessory dwelling unit may be within the same structure as the primary unit, in an attached structure, or in a separate structure on the same lot. Accessory Dwelling Unit, Junior. An accessory dwelling unit that is no more than 500 square feet in size and contained entirely within an existing single-family structure. The junior accessory dwelling unit must incorporate an existing bedroom and must be within the existing footprint of a structure and may only include an efficiency kitchen. A junior accessory dwelling unit may include separate sanitation facilities, or may share sanitation facilities with the existing structure. Second Unit. A dwelling unit providing complete independent living facilities for one or more persons that is located on a lot with another primary, single-unit dwelling. A second unit may be within the same structure as the primary unit, in an attached structure, or in a separate structure on the same lot. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1090 Agenda Date:11/8/2017 Version:1 Item #:19. Report regarding an ordinance approving an amendment to the contract between the Board of Administration, California Public Employees’Retirement System,and the City Council,City of South San Francisco, implementing the ability for Classic Safety members to pay a portion of the employer share of their California Public Employees’ Retirement System pension costs.(LaTanya Bellow, Human Resources Director) RECOMMENDATION It is recommended that the City Council adopt an ordinance amending the contract between the Board of Administration,California Public Employees’Retirement System,and the City Council,City of South San Francisco,implementing the ability for Classic Safety members to pay a portion of the employer share of their California Public Employees’ Retirement System (CalPERS) pension costs. BACKGROUND/DISCUSSION On October 25,2017,the City Council waived reading and introduced an ordinance to approve an amendment to the contract between the Board of Administration,California Public Employees’Retirement System,and the City Council,City of South San Francisco,implementing the ability for Classic Safety members to pay a portion of the employer share of their California Public Employees’Retirement System pension costs,attached to the associated ordinance as Exhibit A. The ordinance is now ready for adoption. (Introduced on 10/25/17; Vote 5 - 0) FISCAL IMPACT The agreements with the employees provided for long-term structural changes in the City’s Classic Public Safety pension costs.Following approval of this contract amendment,all Classic Public Safety unit employees will share in the employer pension costs. CONCLUSION The ordinance is ready for adoption. City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1026 Agenda Date:11/8/2017 Version:1 Item #:19a. An ordinance approving an amendment to the contract between the Board of Administration,California Public Employees’Retirement System,and the City Council,City of South San Francisco,implementing the ability for Classic Safety members to pay a portion of the employer share of their California Public Employees’ Retirement System pension costs. WHEREAS,the Public Employees’Retirement Law permits the participation of public agencies and their employees in the Public Employees’Retirement System by the execution of a contract,and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS,on October 11,2017,the City Council of the City of South San Francisco adopted a resolution of intent to approve an amendment to said contract,which resolution contained a summary of the change proposed in said contract; and WHEREAS,the City Council of the City of South San Francisco wishes to adopt an ordinance to approve an amendment to the contract between the Board of Administration California Public Employees’Retirement System and the City Council,City of South San Francisco,implementing the ability for Classic Safety members to pay a portion of the employer share of their California Public Employees’Retirement System (CalPERS) pension costs. NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the record before it,as described below, the City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1.APPROVAL OF CALPERS CONTRACT AMENDMENT The City Council hereby adopts an Ordinance approving an amendment to the contract between the Board of Administration California Public Employees’Retirement System and the City Council,City of South San Francisco,implementing the ability for Classic Safety members to pay a portion of the employer share of their CalPERS pension costs, attached hereto and incorporated herein as Exhibit A. The City Council also hereby authorizes the City Manager to enter into and execute the amendment to the contract on behalf of the City Council in substantially the same form as attached hereto as Exhibit A;to make any revisions,amendments,or modifications,subject to the approval of the City Attorney,deemed necessary to carry out the intent of this ordinance and which do not materially alter or increase the City’s obligations City of South San Francisco Printed on 11/9/2017Page 1 of 2 powered by Legistar™ File #:17-1026 Agenda Date:11/8/2017 Version:1 Item #:19a. thereunder. SECTION 2. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 3. PUBLICATION AND EFFECTIVE DATE. This ordinance shall be published once,with the names of those City Councilmembers voting for or against it, in the San Francisco Examiner,a newspaper of general circulation in the City of South San Francisco,as required by law, and shall become effective thirty (30) days from and after its adoption. ***** Introduced at a regular meeting of the City Council of the City of South San Francisco,held the 25th day of October, 2017. City of South San Francisco Printed on 11/9/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1093 Agenda Date:11/8/2017 Version:1 Item #:20. Report regarding adoption of an ordinance adding Chapter 20.375 of the South San Francisco Municipal Code pertaining to the regulation of small cell wireless communications facilities.(Jason Rosenberg, City Attorney) RECOMMENDATION Staff recommends that the City Council waive reading and adopt an ordinance adding Chapter 20.375 of the South San Francisco Municipal Code pertaining to the regulation of small cell wireless communications facilities. BACKGROUND/DISCUSSION The City Council previously waived reading and introduced the following ordinance: An ordinance adding Chapter 20.375 of the South San Francisco Municipal Code pertaining to the regulation of small cell wireless communications facilities (Introduced 10/25/17; Vote 5 - 0) The ordinance is now ready for adoption. City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. Ordinance adding Chapter 20.375 of the South San Francisco Municipal Code pertaining to the regulation of Small Cell Wireless Communications Facilities. WHEREAS,in July of 2010,the City Council for the City of South San Francisco (“City”)adopted a comprehensive update to the City’s zoning ordinance,which repealed the then-existing Title 20 of the South San Francisco Municipal Code (“Zoning Ordinance”),and replaced it with an entirely new Title 20 that,among other actions,established new zoning districts,revised and reformatted many then-existing zoning provisions, eliminated inconsistent and outdated provisions,and codified entirely new zoning provisions,including new land use regulations and development standards (“Zoning Ordinance Update”); and WHEREAS,as part of the 2010 Zoning Ordinance Update,the City adopted Chapter 20.370,which regulates wireless facilities throughout the City; and WHEREAS,since adoption of the Zoning Ordinance in July 2010,there have been legal developments, including state law,that necessitate that the City refine,clarify,and/or correct certain provisions of the City’s Zoning Ordinance and other relevant portions of the South San Francisco Municipal Code (“Municipal Code”) that require refinement,clarification,and/or correction,including revisions to the City’s Chapter regulating antennas and wireless communication facilities as well as a new chapter regarding small cell wireless facilities, as further set forth in the Ordinance (“Ordinance”); and WHEREAS,the Zoning Ordinance was adopted after preparation,circulation,consideration,and adoption of an Initial Study/Negative Declaration (IS/ND)in accordance with the California Environmental Quality Act, Public Resources Code Sections 21000,et seq.(“CEQA”),which IS/ND analyzed the environmental impacts of adopting the Zoning Ordinance and concluded that adoption of the Zoning Ordinance could not have a significant effect on the environment because none of the impacts required to be analyzed under CEQA would exceed established thresholds of significance; and WHEREAS,the additions set forth in this Ordinance,as they relate to small cell wireless communication facilities,are minor in nature,the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/ND prepared and circulated for the Zoning Ordinance,nor do the additions constitute a potentially significant change in the project or change in circumstances that would require additional environmental review; and WHEREAS,the proposed Ordinance is not subject to the requirements of CEQA pursuant to the California Code of Regulations Title 14,Chapter 3 section 15303,class 3,‘New Construction or Conversion of Small Structures’.The Project is the construction and location of new small cell wireless facilities including ancillary equipment and by definition is considered categorically exempt from CEQA.The Project would permit the construction of small cell wireless facilities on existing and or replaced City-owned light fixtures within the public-right-of-way and on privately owned property or in any zone that allows a commercial or industrial use.City of South San Francisco Printed on 11/9/2017Page 1 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. public-right-of-way and on privately owned property or in any zone that allows a commercial or industrial use. The land use and operations of a small cell wireless facility would include,by definition,radio and electromagnetic fields (radiation)which are subject to the permitting and safety regulations promulgated by the Federal Communications Commission (FCC).The Small Cell Wireless Facility Ordinance requires Radio Frequency Emissions compliant with the regulations set forth by the FCC,as part of the permitting process to protect the public health and safety.Therefore,the Ordinance is self-mitigating.No further environmental review is required at this time; and WHEREAS,on September 21,2017,the City’s Planning Commission held lawfully noticed public hearing to solicit public comment and consider the proposed Ordinance,take public testimony,and make a recommendation to the City Council on the Ordinance; and WHEREAS,on October 25,2017,the City Council for the City of South San Francisco held a lawfully noticed public hearing to solicit public comment and consider the proposed amendments. NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the record before it,as described below, the City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1.Findings Based on the entirety of the record as described below,the City Council for the City of South San Francisco hereby makes the following findings: A.General Findings 1.The foregoing recitals are true and correct and made a part of this Ordinance. 2.The Record for these proceedings,and upon which this Ordinance is based,includes without limitation,federal and state law;the California Environmental Quality Act (Public Resources Code §§21000 et seq.(“CEQA”))and the CEQA Guidelines (14 California Code of Regulations §§15000 et seq.);the South San Francisco General Plan and General Plan Environmental Impact Report,including all amendments and updates thereto;the South San Francisco Municipal Code;the Initial Study and Negative Declaration prepared for the Zoning Ordinance Update,including all written comments received;all reports,minutes,and public testimony submitted as part of the Planning Commission's duly noticed meetings on September 21,2017;all reports, minutes,and public testimony submitted as part of the City Council's duly noticed meeting on October 25, 2017;and any other evidence (within the meaning of Public Resources Code section 21080,subdivision (e)and section 21082.2). 3.The refinements,clarifications,and/or corrections to the Zoning Ordinance as they relate to installation of small cell wireless facilities is minor in nature and,the health and safety of the use of small cell facilities is regulated by FCC.The FCC by legal mandate,oversees,regulates and limits environmental exposure from radio frequency emissions within a specified level requisite to protect the public from harmful, including cumulative,levels of exposure.Therefore,the adoption of the ordinance would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/ND prepared and circulated for the Zoning Ordinance (2010), nor do the refinements,clarifications,and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review. City of South San Francisco Printed on 11/9/2017Page 2 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. 4.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA 94080, and in the custody of Chief Planner, Sailesh Mehra. B.Zoning Amendment Findings 1.The proposed Amendments are consistent with the adopted General Plan because the rapid increase and dependence upon the use of mobile wireless devices affects nearly every aspect of our life including educational,medical,social and informational activities.Reliable wireless service allows information access to people of all walks and phases of life;students,parents,friends,emergency personnel, government,service institutions,and religious institutions.The proposed Ordinance related to the regulation of small cell wireless facilities will remain consistent with the City’s General Plan vision for community and economic development,and social and environmental equity,and will not impede achievement of any of the goals, policies, or land use designations established in the General Plan. 2.The proposed Ordinance related to small cell wireless facilities would generally be suitable in terms of ensuring architectural compatibility,consistency with area character,legibility,readability,finish and visibility,and other considerations deemed relevant by the Planning Commission and City Council because of the design and placement requirements outlined in the Ordinance. 3.The proposed Ordinance related to small cell wireless facilities would not result in any change of zoning districts and therefore,would not be detrimental to the use of land in any adjacent zone because the Ordinance is self-mitigating in that radio frequency emission (RF)studies are required to conform to FCC regulations,to ensure that RF are within the amounts allowed and deemed requisite to protect the public health as identified and regulated by the Federal Commissions Commission. SECTION 2.Amendments Part II of Division IV of Title 20,“Zoning,”of the South San Francisco Municipal Code is hereby amended by adding Chapter 20.375, “Small Cell Wireless Communications Facilities,” to read as follows: Chapter 20.375 SMALL CELL WIRELESS COMMUNICATIONS FACILITIES Sections: 20.375.001 Purpose 20.375.002 Definitions 20.375.003 Permitted Facilities and License Areas 20.375.004 Standard Requirements 20.375.005 Permit Requirements 20.375.006 Permit Application Submittal Requirements 20.375.007 Permit Review, Renewal and Revocation Procedures 20.375.008 Cessation of Operations 20.375.009 Appeals 20.375.010 Violations and Penalties City of South San Francisco Printed on 11/9/2017Page 3 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. 20.375.001 Purpose The purpose of this chapter is to establish comprehensive requirements and standards for the development, siting,installation,and operation of small cell wireless communications facilities and ancillary support infrastructure.These regulations are intended to protect and promote public safety,community welfare,and the aesthetic quality of the City consistent with the goals,objectives,and policies of the General Plan while providing for well-managed development of small cell wireless telecommunications in accordance with the Federal Telecommunications Act of 1996,Section 263 of Title 47 United States Code of Law,Section 6409 of the Middle Class Tax Relief and Job Creation Act of 2012 and California law.The specific objectives of this chapter include, but are not limited to the following: A.Foster an aesthetically pleasing urban environment,prevent visual blight,protect and preserve public safety and general welfare,and maintain the character of residential and nonresidential areas consistent with the adopted General Plan and other City-adopted plans and in compliance with applicable State and Federal legislation; B.Minimize the number of small cell wireless facilities in the City by encouraging the location of small cell facilities as a less intrusive alternative, including but not limited to co-location, where feasible; C.Provide the opportunity for wireless quality of service to all persons and visitors in the City by permitting well-designed small cell wireless facilities compliant with FCC health and safety regulations located in the public rights-of-way in any zone or in any zone that includes a commercial or industrial use; D.Improve the ability of telecommunications providers to provide services quickly,safely,effectively,and efficiently while ensuring compliance with all applicable requirements; E.Ensure that public safety personnel have adequate cellular coverage; F.Support the use of wireless services to enhance personal and public health and safety and the general welfare of persons living, working, and visiting in the City; and G.Require wireless communications providers to use the best available design and technology to eliminate all adverse visual impacts of the small cell wireless facilities and ancillary support infrastructure and provide opportunities for further reduction in potential aesthetic and environmental impacts as changes in technology occur. 20.375.002 Definitions Unless otherwise specifically provided,the terms used in this chapter shall have the following meanings.For those terms related to wireless communication facilities not defined here, refer to Section 20.370.008. A.Ancillary Equipment.Any wires,cables,meter boxes,cooling devices,cable,conduit and connectors, and any other equipment required to operate and support the operation of Small Cell Wireless Facilities. B.Applicant.The Service Provider(s)of the Small Cell Wireless Facilities that are proposed to be located within the City, or Service Provider(s)’s authorized representative. City of South San Francisco Printed on 11/9/2017Page 4 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. C.Co-location.The location of two or more wireless communications facilities owned or used by more than one public or private entity on a single support structure or otherwise sharing a common location.Co- location shall also include the location of wireless communications facilities with other facilities such as buildings, water tanks, light standards, and other utility facilities and structures. D.Distributed Antenna System.Shall have the definition as stated in Section 20.370.008.A system of Small Cell Facilities as defined and regulated by this Chapter does not include a Distributed Antenna System. E.Equipment Cabinet.A structure that contains,protects and conceals the Ancillary Equipment. Equipment Cabinet may also include the equipment necessary to allow for the undergrounding of PG&E meters and other Ancillary Equipment related to the functioning of Small Cell Wireless Facilities. F.Readily Visible.An object that can be seen from street level by a person with normal vision,and distinguished as an antenna or other component of a wireless communication facility,due to the fact that it stands out as a prominent feature of the landscape,protrudes above or out from the structure ridgeline,or is otherwise not sufficiently camouflaged or designed to be compatible with the appurtenant architecture or building materials. G.Small Cell Wireless Facility.A Small Cell Wireless Facility means a wireless telecommunications facility,as defined in paragraph (2)of subdivision (d)of Section 65850.6 of the Government Code,as amended,or a wireless facility that uses licensed or unlicensed spectrum and that meets the following requirements: 1.The small cell antenna(s)on the structure,excluding certain Ancillary Equipment as specified in this subsection, that totals no more than six (6) cubic feet in volume, whether an array or separate. 2.Any individual piece of any Ancillary Equipment,except those specified in this subsection,on pole structures that does not exceed nine (9) cubic feet. 3.The cumulative total of any Ancillary Equipment,except those specified in this subsection,on pole structures does not exceed 21 cubic feet. 4.The cumulative total of any ground-mounted equipment along with all Ancillary Equipment,except those specified in this subsection, on any pole or nonpole structure does not exceed 35 cubic feet. 5.A Micro wireless facility,which shall be defined as a small cell that is no larger than 24 inches long, 15 inches in width, 12 inches in height, and that has an exterior antenna, if any, no longer than 11 inches. 6.For the purposes of this subsection,the following types of Ancillary Equipment are excluded from the calculation of equipment volume: a.Electric meters and any required pedestal; b.Concealment elements such as a stealth facility; c.Any telecommunications demarcation box; City of South San Francisco Printed on 11/9/2017Page 5 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. d.Grounding equipment, power transfer switch; e.Cutoff switch; f.Vertical cable runs for the connection of power and other services; and g.Equipment concealed within an existing building or structure. 7. For the purposes of this chapter, a Small Cell Wireless Facility does not include the following: a.Wireline backhaul facility,which shall mean a facility used for the transport of communications data by wire from wireless facilities to a network. b.Coaxial or fiber optic cables that are not immediately adjacent to or directly associated with a particular antenna or collocation. c.Wireless facilities placed in any historic district listed in the National Park Service Certified State or Local Historic Districts or in any historical district listed on the California Register of Historical Resources or placed in coastal zones subject to the jurisdiction of the California Coastal Commission. d.Underlying vertical infrastructure,which shall mean poles or similar facilities owned or controlled by the City that are in the public rights-of-way or public utility easements and meant for,or used in whole or in part for, communications service, electric service, lighting, traffic control, or similar functions. H.Stealth Facility.Any commercial wireless communications facility that is designed to blend into the surrounding environment by means of screening,concealment,or camouflage.The antenna and supporting antenna equipment are either not readily visible beyond the property on which they are located,or,if visible, appear to be part of the existing landscape or environment rather than identifiable as a wireless communications facility.Stealth facilities may be installed,but such installation methods are not limited to,undergrounding, partially undergrounding and landscaping. I.License Area.Locations in City zones where Small Cell Wireless Facilities are permitted to be installed and operated pursuant to the requirements of this chapter. J.Public Right of Way.All public streets and utility easements,now and hereafter owned by the City or other public entity,but only to the extent of the City or public entity’s right,title,interest or authority to grant a license to occupy and use such streets and easements for wireless communication facilities. 20.375.003 Permitted Facilities and License Areas A.Permitted Facilities.Subject to compliance with all applicable provisions of this chapter,Small Cell Wireless Facilities shall,pursuant to a Small Cells Attachment Permit,be permitted in License Areas,which are designated as follows: 1. On existing structures within the public right-of-way in all zoning districts. 2.On existing structures located outside of the public right-of-way in any zone that includes a City of South San Francisco Printed on 11/9/2017Page 6 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. 2.On existing structures located outside of the public right-of-way in any zone that includes a commercial or industrial use. 3.On new structures within the public right-of-way in all zoning districts,or outside of the public right- of-way in any zone that includes a commercial or industrial use, subject to the requirements of this Chapter. B.Permitted Locations.Subject to compliance with all applicable provisions of this chapter,the Permitted Locations for Small Cell Wireless Facilities within License Areas are as follows: 1.Small Cell Wireless Facilities in the public right-of-way in all zoning districts shall be located in accordance with the following Design and Location Preferences.The preferred approaches for design and siting of new Small Cell Wireless Facilities are ranked as indicated in the following lists.When a lower ranked alternative is proposed,the application must include documentation demonstrating that a higher ranked option is not feasible in light of the provider’s service objectives. a.existing light poles b.all other utility poles c.utility cabinets d.any other existing pole, or an existing structure in the public right-of-way that Readily Visible. For the purposes of this subsection,documentation provided by the Applicant that locating Small Cell Wireless Facilities on a higher ranked option would result in all of the wireless telecommunications facilities being limited to sites owned by one particular party within the City is sufficient to demonstrate that a higher ranked option is not feasible. 2.Small Cell Wireless Facilities located outside of the public right-of-way in any zone that includes a commercial or industrial use shall be located in accordance with the following Design and Location Preferences.The preferred approaches for design and siting of new Small Cell Wireless Facilities are ranked as indicated in the following lists.When a lower ranked alternative is proposed,the application must include documentation demonstrating that a higher ranked option is not feasible in light of the provider’s service objectives. a. Design Preferences. i.Building-or structure-mounted antennas that are not readily visible or are completely concealed from view because of integration into design of nonresidential buildings or structures erected and approved for use other than as wireless telecommunications support. ii.Building-or structure-mounted antennas set back from roof edge and not visible from the public right-of- way or from surrounding properties. iii.On existing communication towers,existing signal,light or similar kinds of permanent poles not supplying electric,telephone or similar service and not in the public right-of-way,or utility facilities not subject to the City’s franchise agreements. City of South San Francisco Printed on 11/9/2017Page 7 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. iv. Nonbuilding- or structure-mounted alternative tower structures. b. Location Preferences i. In any Nonresidential district and co-located with existing conforming facilities. ii. In any Nonresidential district and located more than 600 feet from a Residential district. iii.On Nonresidential structures in Residential districts and located more than 600 feet from a Residential Structure. iv. In any Nonresidential district and located less than 600 feet from a Residential district. C.Co-locating with Existing Wireless Communication Facilities.Co-location of Small Cell Wireless Facilities with existing Wireless Communication Facilities within Permitted Locations is permitted,subject to design and colocation standards as set forth in this chapter. D.Permits Required.Applicants shall obtain the following permits prior to installing,constructing, maintaining, operating, removing or performing work related to a Small Cells Wireless Facility. 1.Small Cell Attachment Permit.All Small Cell Wireless Facilities must obtain a Small Cell Attachment Permit for each Small Cell Wireless Facility by submitting an application and obtaining approval pursuant to the requirements of this chapter. 2.Encroachment Permit.An Applicant seeking to install,construct,operate,or perform work related to Small Cell Wireless Facilities in the public right-of-way shall obtain a revocable encroachment permit prior to commencing work.Applications for a right-of-way encroachment permit shall be submitted to the Engineering Division of the Department of Public Works,after compliance with the application requirements identified in Section 20.375.006, below. a.The obligations of an encroachment permit shall run until Applicant applies for a demolition permit to quit and cease operation.The City retains the right to inspect said facilities to ensure all conditions of the permit are met.The encroachment permit obtained pursuant to this subsection shall continue unless otherwise revoked pursuant to Chapter 13.04.080 of the Municipal Code.A performance review may be conducted annually consisting of annual inspections to assure the facility is properly maintained and operated.Applicant must timely provide the City with updated information including but not limited to changes in insurance and equipment to update the encroachment permit reflecting those changes. 3.Building Permit.An Applicant seeking to install,construct,or perform work related to Small Cell Wireless Facilities located outside of the public right-of-way in any zone that includes a commercial or industrial use shall obtain a building permit after complying with the application and permitting requirements stated in this chapter. 4.Minor Use Permit.An Applicant that seeks a waiver or modification from the requirements for a Small Cell Attachment Permit as set forth in this Chapter,including but not limited to design review and stealth facility standards,may request such a waiver or modification in writing to the Chief Planner by applying for a Minor Use Permit.If,after review of the request submitted through a Minor Use Permit application,the Chief City of South San Francisco Printed on 11/9/2017Page 8 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. Minor Use Permit.If,after review of the request submitted through a Minor Use Permit application,the Chief Planner determines that the purposes of this Chapter can be satisfied while granting the Applicant’s request for waiver or modification,the Chief Planner shall approve the request subject to issuance of a Minor Use Permit. Issuance of a Minor Use Permit under this subsection may include reasonable conditions to ensure purposes of this Chapter are met.Issuance of a Minor Use Permit under this subsection does not relieve the Applicant of the obligation to obtain an encroachment permit or a building permit in accordance with the requirements of this section prior to commencing work. E.Exempt Facilities. 1.Small Cell Wireless Facilities owned and operated by a governmental agency and utilized for governmental function are exempt from the permit requirements of this chapter,provided that they conform to the operational standards of Section 20.375.004 of this chapter. 2.The installation,placement,maintenance,or replacement of micro wireless facilities that are suspended,whether embedded or attached,on communication cables strung between utility poles in compliance with state safety codes are exempt from the permitting requirements of this Chapter. 20.375.004 Standard Requirements. A.State or Federal Requirements.Small Cell Wireless Facilities,including ancillary equipment,must meet or exceed current standards and regulations of the Federal Communications Commission (FCC),the Federal Aviation Administration (FAA),and any other agency of the State or Federal government with the authority to regulate Small Cell Wireless Facilities.If such standards and regulations are changed,then the operators of the Small Cell Wireless Facilities governed by this chapter shall bring such facilities into compliance with such revised standards and regulations within six months of the effective date of such standards and regulations,unless a different compliance schedule is mandated by the controlling State or Federal agency.Failure to bring permitted facilities into compliance with such revised standards and regulations shall constitute grounds for the revocation of City permit and require removal of the small cell facility at the service provider’s expense.This section shall not be construed as a basis to deny eligible facilities request made pursuant to applicable provisions of the Middle Class Tax Relief and Job Creation Act of 2012. B.Building Codes and Safety Standards.The Applicant shall ensure the structural integrity of its Small Cell Wireless Facilities installed within the City,and shall ensure that the facilities are maintained in compliance with standards contained in applicable State or local building codes and the applicable standards for small cell wireless facilities that are published by the Electronic Industries Association,as amended from time to time.If,upon inspection,the City determines that a facility fails to comply with such codes and standards and constitutes a danger to persons or property,then upon notice being provided to the Applicant of the facility, the Applicant shall have 15 days to bring such facility into compliance with such standards.Failure to bring such tower into compliance within the required time shall constitute grounds for the revocation of City permit and required removal of the small cell facility at the owner’s expense. C.Radio Frequency Emissions Standards.Applicants shall provide evidence that the projected radio frequency emissions from any and all permitted Small Cell Wireless Facilities comply with FCC Standards. D.Operation and Maintenance Standards.All Small Cell Wireless Facilities shall at all times comply with the following standards in addition to any other conditions required by permits issued pursuant to this chapter. City of South San Francisco Printed on 11/9/2017Page 9 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. 1.Except as provided in subsection D-2 below,an Applicant shall not install signs,display logos,or run advertisement on, alongside, or in connection with a permitted facility. 2.Every permitted facility shall contain a signage listing the name and contact information for an emergency contact individual or service shall be erected for every permitted facility.The signage shall comply with design,material,color and location requirements as stated in the applicable encroachment permit.Contact information listed on the sign shall be kept current and promptly be provided to the City. 3.Each permitted facility and any ancillary equipment shall be in maintained in good working condition and appearance,free from trash,debris,litter and graffiti and other forms of vandalism.Any damage from any cause shall be repaired as soon as reasonably possible so as to minimize occurrences of dangerous conditions or visual blight.Graffiti shall be removed from any facility or equipment as soon as practicable,and in no instance more than 48 hours from the time of receipt of City notice. 4.Each facility shall be operated to minimize noise impacts to surrounding land uses in accordance with Title 8,Chapter 8.32 entitled “Noise Regulations”of the Municipal Code,and Chapter 9 of the General Plan entitled “Noise.” a.In residential areas,except for emergency repairs,testing and maintenance activities that will be audible beyond the property line shall only occur between the hours of 8:00 a.m.and 6:00 p.m.on Monday through Friday, excluding holidays. b.All air conditioning units and any other equipment that may emit noise that would be audible from beyond the right-of-way shall be enclosed or equipped with noise attenuation devices to the extent necessary to ensure compliance with applicable noise limitations in Chapter 8.32 (“Noise Regulations”)of the South San Francisco Municipal Code. 5. Each facility shall install the following security measures: a.an on-site emergency “kill switch”to de-energize all radio frequency circuits and components of each permitted facility in order to protect emergency response personnel.For co-locating facilities,a single “kill switch”shall be installed that will de-energize all facilities located on the same pole at the facility in the event of an emergency. b.necessary safety measures to prevent unauthorized access,vandalism,and other safety concerns.Installations must comply with design standards,described in Section 20.375.005,and nuisance regulations, and must not interfere with City emergency services or transmission. 6.Any facility located within the right of way shall be relocated at Applicant’s sole cost,upon demand by City with reasonable notice, to allow for public projects, services or improvements. 7.Applicant shall,at its sole cost,be responsible for repairing to City standard specifications or replacing in-kind any City facilities or improvements disturbed or damaged during the installation, maintenance,operation,repair or removal of Applicant’s Small Cell Wireless Facilities,ancillary equipment, and any support infrastructure.City facilities or improvements covered by this subsection includes,but are not limited to the following: City of South San Francisco Printed on 11/9/2017Page 10 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. a. Curb, gutter, sidewalk, storm drains, and pavements; b.landscaping; and c. structures, buildings, light poles and fixtures. E.Electrical Metering and Structural Standards.All Small Cell Wireless Facilities shall comply with the following requirements: 1.All electrical power required by Small Cell Wireless Facility installation shall be metered independently from any anticipated or existing City projects or facilities. 2.All existing City-owned street light poles proposed for Small Cell Wireless Facility installations shall be inspected prior to an installation in accordance with the most recent City structural standards for street light poles,including but not limited to safety and load bearing capability for the SCWF to be installed, as approved by the City Engineer. a.Applicants requesting to install a SCWF on City-owned street light poles shall provide documentation demonstrating that the pole proposed for installation meets or exceeds such City standards,and that the proposed installation would not interfere or harm the structural integrity or standards of the light poles,including but not limited to safety and load bearing capability for the SCWF to be installed. b.Pursuant to the pre-installation pole inspection as required in subsection (2)above,and in the event that a pole fails to meet such City structural standards,and in the event that the Applicant wishes to utilize that location,the applicant shall at its own cost replace the existing street light pole at the proposed installation location with a pole that meets or exceeds the City’s structural standards including safety and load bearing capability so that the pole can safely support the proposed installation.Any existing lighting fixture shall be reinstalled on the new pole at applicant’s cost. c.Pursuant to a pre-installation pole inspection as required in subsection (2)above,and in the event that a pole fails to meet City structural standards,an Applicant may,as an alternative to replacing the existing street light pole at its own cost,request to install a proprietary pole,such that all Small Cell Wireless Facility equipment is located internally within the pole structure.Any proprietary pole installation shall be inspected prior to construction in accordance with the most recent City structural standards for the same or similar type of pole,including but not limited to safety and load bearing capability,and shall be suitable for the location and maintain American Disability Access (ADA)access requirements.Applicant will provide documentation satisfactory to the City that the pole to be installed meets all required standards with regards to safety and load bearing capabilities for the Small Cell Wireless Facility hardware to be installed.The existing lighting fixture shall be re-installed on the new pole at Applicant’s cost. 20.375.005 Permit Requirements A.General Standards.Small Cell Wireless Facilities and any ancillary equipment shall comply with the following permit requirements of this section,and shall be located and designed and whenever possible screened to blend with the existing natural or built surroundings,as is required for similar construction projects within the City.Improvements which will be primarily viewed against soils,trees or grasslands shall be painted colors matching these landscapes while elements which rise above the horizon shall be painted a blue gray that City of South San Francisco Printed on 11/9/2017Page 11 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. colors matching these landscapes while elements which rise above the horizon shall be painted a blue gray that matches the typical sky color at that location. B.Ancillary Equipment.To comply with important local aesthetics and expressive concerns,ancillary equipment and any support facilities for Small Cell Wireless Facilities located in the public right-of-way shall be located on the pole and concealed,stealthed or incorporated into the design of the pole.If location within the stealth equipment is not feasible,the Ancillary Equipment shall be mounted on the pole in compliance with applicable building code requirements and painted to match the pole color.If the prior two locations are infeasible as determined by the City Engineer,the Ancillary Equipment shall be undergrounded.The City Engineer shall determine feasibility based on any competing infrastructure near the Small Cell Wireless Facility, or other safety, hydrological, geologic or other similar conditions that would impede undergrounding. 1.In the event that attachment on the pole or undergrounding is not feasible as determined by the City Engineer,the ancillary equipment and any supporting infrastructure shall be concealed in a stealth facility, which may include but are not limited to partial undergrounding,landscaping,or decorative treatment of the cabinet.Stealth facility or other concealment measures shall comply with all applicable laws,including but not limited to the American Disabilities Act. C.Pole Designs.All Small Cell Wireless Facility pole installations shall be sufficiently designed and engineered such that no additional supporting hardware is required beyond the pole itself.A Small Cell Wireless Facility that is affixed to an existing light pole shall be painted and/or textured to match that structure. D.Non-Reflective Materials.Small Cell Wireless Facilities shall be constructed out of non-reflective materials (visible exterior surfaces only),or materials and colors consistent with surrounding backdrop. Anodized metal is an acceptable treatment. E.Design Preservation.Applicants are responsible for maintaining and preserving design and aesthetic features for each facility,ancillary equipment and any support infrastructure,including but not limited to color, tint, shade, treatment, painting, surface treatment, replacement landscaping, stealth design, and concealment. F.Security Fencing.Under no circumstances shall security fencing be permitted. 20.375.006 Permit Application Submittal Requirements A.Compliance Required.No applications for Small Cell Wireless Facilities shall be deemed complete under this Chapter unless the Applicant has submitted all required application materials and applicable fees,as provided by this section. 1.Batching Applications.Applicants submitting applications for more than two (2)Small Cell Attachment Permits will be required to batch their applications in order to expedite review and action. B.Application Materials.A complete application for Small Cell Attachment Permits shall include the following information: 1.A completed and signed application and checklist provided by the Planning Department.The application shall be signed by the Applicant or by the Applicant’s authorized agent or representative. 2.A sworn statement entitled “Compliance Verification”by the Applicant or by the Applicant’s City of South San Francisco Printed on 11/9/2017Page 12 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. 2.A sworn statement entitled “Compliance Verification”by the Applicant or by the Applicant’s authorized agent or representative,stating that the application holds all applicable licenses or other approvals required by the Federal Communications Commission (FCC),the California Public Utilities Commission (PUC),and any other agency of the Federal or State government with authority to regulate telecommunications facilities that are required in order for the applicant to construct the proposed facility. 3.Documentation of,or a sworn statement by the Applicant or by the Applicant’s authorized agent or representative,stating that applicant is in,compliance with all conditions imposed in conjunction with such licenses or approvals,a description of the number,type,power rating,frequency range,and dimensions of antennas,equipment cabinets,and related Small Cell Wireless communications facilities proposed to be installed,and engineering calculations demonstrating that the proposed facility will comply with all applicable FCC requirements and standards. C.Proof of Legal Right to Use Property.Applications for Small Cell Wireless Facilities must be accompanied by evidence satisfactory to the City demonstrating the property owner’s consent or other form of proof demonstrating Applicant’s legal right to use the property upon which proposes to attach the Small Cell Wireless Facility.Applicant must demonstrate evidence satisfactory to City for each and every proposed Small Cell Wireless Facility.Failure to demonstrate a legal right to utilize the property upon which a Small Cell Wireless Facility is attached is grounds for permit revocation. 1.Master License Agreements for City-owned structures.Applicants that have entered into a valid Master License Agreement with the City for multiple Small Cell Wireless Facility attachments upon City- owned structures shall be deemed to satisfy the requirements of this Subsection (C)for each Small Cell Wireless Facility subject to the Master License Agreement.Applications for all site locations subject to the Master License Agreement shall be batched and processed together.Small Cell Wireless Facilities subject to the terms of a Master License Agreement shall still obtain an encroachment permit,and are subject to staff-level design review to ensure compliance with any provisions in the Master License Agreements as well as to ensure the best possible design consistent therewith. D.Site Plans and Layouts.Applicants shall submit the following information with the application electronically or by hardcopy. Hardcopy submittals shall be provided in triplicate. 1.Map and Inventory of Proposed Sites.Applicant shall provide a map of the proposed site(s) including photographs of the City-owned light pole(s)as appropriate,where the facility(ies)is/are proposed to be located.Map shall show all land uses within 300 feet of the proposed Small Cell Wireless Facility sites(s), shown on the map.Small Cell Wireless Facility sites proposed in residentially zoned and/or used areas shall include a 500-foot radius map. 2.Photo Simulations of Small Cell Facility and Ancillary Equipment.Applicant shall show the placement of the proposed Small Cell Wireless Facility.The simulation shall show where the Small Cell Wireless Facility is proposed to be placed,where the ancillary equipment (cables,power sources,electricity, and any other items required to operate and support the facility)is proposed to be located and how they will be finished to comply with the requirements of this chapter.The proposed location and treatment of the Small Cell Wireless Facility and any ancillary equipment shall comply with the Aesthetic Requirements in this chapter. 3.Drawings and Plans.Applicant shall furnish site plan,plans,and elevations drawn to scale that identify the proposed Small Cell Wireless Facility and ancillary equipment placement.Elevations shall include all structures on which facilities are proposed to be located.All proposed structures,including ancillary equipment shall be drawn to scale on the elevations,see below.Emergency signage required as identified in this City of South San Francisco Printed on 11/9/2017Page 13 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. equipment shall be drawn to scale on the elevations,see below.Emergency signage required as identified in this chapter. 4.Camouflage and/or Matching Methods.Applicant shall provide both a description of methods proposed to stealth the Small Cell Wireless Facility and all ancillary equipment,and colors and materials specifications. 5.Identify all Ancillary Equipment.Plans shall identify any and all ancillary equipment required to support the Small Cell Wireless Facility,including but not limited to emergency generators,air conditioning equipment, cables, and power sources. E.Fee Requirements.An application for Small Cells Wireless Facilities shall be accompanied by the following fee payments: 1.Right-of-Way Pole Usage Fee.Unless set forth in a Master License Agreement, and in that case, the terms of the Master License Agreement shall govern, Pole usage fee amounts shall be set by the City’s most current Master Fee Schedule as established by City Council resolution. 2.City Processing Fees. City application and permit processing fees shall be charged pursuant to the City’s Master Fee Schedule in effect at the time the application is filed. 20.375.007. Permit Review, Renewal and Revocation Procedures. A.Review and Notice.Applications submitted to the City will be promptly processed and reviewed. Applicants will be promptly notified of incomplete applications,but no later than 30 days after the application has been submitted.After an application has been deemed incomplete,in order to proceed further in the application process,Applicants shall provide such supplemental information to address the incompleteness or insufficiencies identified in the City’s notice. 1.Following determination of a complete application,the Applicant shall mail “Notice of Proposed Action to Approve a Small Cell Wireless Facility”to addresses within three-hundred (300)feet of the proposed site(s)in all zoning districts except residential.Notices in residential districts shall include a five-hundred (500)feet radius for notification.Applicant shall also schedule a neighborhood outreach meeting involving residents and businesses within the radius area as described in this subsection within 2 weeks of submittal of an application.Following the meeting,Applicant shall submit any transcripts,minutes and/or videos of the outreach meeting to the City. 2.Applications shall be reviewed by the City Engineer,Chief Planner,and Chief Building Official for sufficiency and compliance with this Chapter.The Chief Planner shall make a preliminary determination on the Application and submit for concurrence by the City Manager or his/her designee.Following review by City Manager or his/her designee,the Chief Planner shall approve or deny an application in accordance with the requirements of this section. B.Pre-Submittal Actions.To ensure complete submissions,Applicant(s)for Small Cell Wireless Facilities are encouraged to complete the following tasks prior to City staff conducting its application review process: 1. Participate in an pre-submittal meeting with City staff. City of South San Francisco Printed on 11/9/2017Page 14 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. 2. Submit a completed and signed “Application Checklist”. 3. Pay fees in the applicable amount identified pursuant to this chapter and discussed at the pre- application meeting. 4. Provide all required materials pursuant to 20.375.006 of this chapter. C.Financial Assurances.Prior to obtaining a permit to erect or install the proposed facility,the applicant shall either secure a bond or provide financial assurances,in a form acceptable to the City Manager,for the removal of the facility in the event that its use is abandoned or the approval is otherwise terminated. D.Permit Approval and Issuance.All Small Cell Wireless Facilities not otherwise exempt from regulation from this chapter shall be issued a Small Cell Attachment Permit,an encroachment permit and building permit by City,provided that all applicable permit,application,location,construction,operation, maintenance, repair, and design requirements as stated in this chapter have been met. E.Modification of Requirements.The City Council may waive or modify requirements of this chapter upon advice of the City Attorney that denial of the application would have the effect of prohibiting the provision of telecommunications services,unreasonably discriminating among service providers,or constituting any other violation of State or Federal law.The applicant shall have the burden of proving that the denial would result in such a violation. 20.375.008 Cessation of Operations A.Voluntary Cessation.Applicants intending to vacate a Small Cell Wireless Facility site shall notify the Chief Planner of this intent to vacate at least 30 days prior to the vacation. B.Abandonment.A permit for a Small Cell Wireless Facility that is not operated for a continuous period of 12 months shall be deemed lapsed and the site will be considered abandoned unless: 1.The Chief Planner has determined that the same operator resumed operation within six months of the notice; or 2. The City has received an application to transfer the permit to another service provider. B.Removal of Facilities and Restoration of Site.No later than 120 days from the date a Small Cell Wireless Facility is has ceased operation,or from the date of receipt of the Applicant’s notice of its intent to vacate the site,the Applicant or its authorized agent of the abandoned Small Cell Wireless Facility shall remove all equipment and improvements associated with the use,and shall restore the site to its original condition as shown on the plans submitted with the original approved application or as required by the Chief Planner. 1.The Applicant or its authorized agent may use any bond or other assurances provided pursuant to the requirements of Section 20.375.007C (“Financial Assurances”) to fulfill the requirements of this subsection. 2.The owner or agent shall provide written verification of the removal of the Small Cell Wireless Facility within 30 days of the date the removal is completed. City of South San Francisco Printed on 11/9/2017Page 15 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. C.Failure to Remove and Restore.A Small Cell Wireless Facility that is not removed and the site has not been restored in accordance with the requirements stated above,the site shall be deemed to be a nuisance pursuant to Section 20.580.003 of the Municipal Code.The Chief Planner may cause the facility to be removed at the owners’ expense or by calling any bond or other financial assurance to pay for removal. 1.For a single structure occupied by two or more users,this subsection shall not become effective until all users cease on the structure. 2.The requirement for removal of equipment in compliance with this section shall be included as a provision in any lease of private property for Small Cell Wireless Facilities. 20.375.009 Appeals Any appeals of a staff decision under this Chapter may be appealed to the City Manager,or his designee.An appeal shall be submitted in writing to the City Clerk.The appeal shall be accompanied by the fee specified in the City’s master fee schedule.Any appeal under this section shall be considered in a manner consistent with the Middle Class Tax Relief and Job Creation Act of 2012,related Federal Communications Commission (FCC) “shot clock” regulations, and applicable state law permit streamlining requirements. 20.375.010 Violations and Penalties Failure to comply with these standards shall be considered a violation of conditions of approval subject to enforcement pursuant to provisions of Title 20.All violations and penalties shall be enforced pursuant to the procedure set forth in Chapter 20.580 of the Municipal Code. SECTION 3.Severability If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances,shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 4.Publication and Effective Date Pursuant to the provisions of Government Code section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1) publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption. City of South San Francisco Printed on 11/9/2017Page 16 of 17 powered by Legistar™ File #:17-1096 Agenda Date:11/8/2017 Version:1 Item #:20a. ***** Introduced at a regular meeting of the City Council of the City of South San Francisco,held the 25th day of October, 2017. City of South San Francisco Printed on 11/9/2017Page 17 of 17 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1095 Agenda Date:11/8/2017 Version:1 Item #:21. Report regarding an ordinance amending Chapter 11.68 of the South San Francisco Municipal Code,related to prima facie speed limit on City streets.(Richard Cho, Senior Civil Engineer) RECOMMENDATION It is recommended that the City Council waive reading and adopt an ordinance amending chapter 11.68 of the South San Francisco Municipal Code, related to prima facie speed limit on city streets. BACKGROUND/DISCUSSION The City Council previously waived reading and introduced the following ordinance: An ordinance amending Chapter 11.68 of the South San Francisco Municipal Code,related to prima facie speed limit on City streets. (Introduced 10/25/17; Vote 5 - 0) The ordinance is now ready for adoption. City of South San Francisco Printed on 11/2/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1094 Agenda Date:11/8/2017 Version:1 Item #:21a. Ordinance amending Chapter 11.68 of the South San Francisco Municipal Code,related to prima facie speed limit on City streets. WHEREAS,Chapter 11.68 of the South San Francisco Municipal Code,relating to prima facie speed limit on City streets, was last updated in 2010; and WHEREAS,amendments to Chapter 11.68,based on an Engineering and Traffic Survey are required by state law in order to justify use of radar for speed limit radar enforcement; and WHEREAS,this ordinance updates the City’s regulatory framework for prima facie speed limit on city streets based on the current Engineering and Traffic Survey; and WHEREAS,the City Council finds that it benefits the public interest,safety,and welfare to regulate vehicle speed limits in the manner set forth in this ordinance. NOW THEREFORE, the City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1. AMENDMENTS. The City Council of the City of South San Francisco here by repeals Chapter 11.68 of the South San Francisco Municipal Code (“Prima Facie Speed Limit on City Streets”)is entirety,and replaces it with a revised Chapter 11.68 of the South San Francisco Municipal Code (“Prima Facie Speed Limit on City Streets”)that shall read as follows: Chapter 11.68 PRIMA FACIE SPEED LIMIT ON CITY STREETS 11.68.005 Determination and declaration of prima facie speed limits. 11.68.010 Prima facie speed limit declared twenty-five miles per hour. 11.68.015 Prima facie speed limit declared thirty miles per hour. 11.68.020 Prima facie speed limit declared thirty-five miles per hour. 11.68.025 Prima facie speed limit declared forty miles per hour. 11.68.035 Prima facie speed limit declared fifty miles per hour. 11.68.005 Determination and declaration of prima facie speed limits. City of South San Francisco Printed on 11/9/2017Page 1 of 5 powered by Legistar™ File #:17-1094 Agenda Date:11/8/2017 Version:1 Item #:21a. The City Council approves and adopts the engineering and traffic survey dated October 11,2017,prepared by the Police Department and City Engineer,for the streets and portions thereof set forth therein,copies of which are on file and available for public inspection in the offices of the City Clerk and City Engineer.The City Council finds and determines that the survey was conducted in accordance with the Vehicle Code and methods of conducting engineering and traffic surveys prescribed in the California Department of Transportation and that the survey justifies the speed limits set forth in this chapter.The City Council further finds and determines upon the basis of the survey that a speed greater than twenty-five miles per hour will facilitate the orderly movement of vehicular traffic and will be reasonable and safe upon the streets or portions of streets designated in Sections 11.68.015 through 11.68.035 and declares that the prima facie speed limit of each street or portion thereof is the most appropriate to facilitate the orderly movement of traffic and is reasonable and safe.The City Council declares these speed limits as prima facie speed limits for the streets or portions thereof,which limits shall be effective when appropriate signs giving notice thereof are erected upon the streets or portions thereof. 11.68.010 Prima facie speed limit declared twenty-five miles per hour. The twenty-five mile per hour prima facie speed limit shall apply to the following streets: Alhambra Road - from Ponderosa Road to Avalon Drive Alida Way - from Northwood Drive to Ponderosa Road Alta Loma Drive - from Arroyo Drive to San Felipe Avenue Alta Vista Drive - from Conmur Street to Valverde Drive Arroyo Drive - from El Camino Real to Junipero Serra Boulevard Avalon Drive - from City Limits to Dorado Way Baden Avenue - from Airport Boulevard to Chestnut Avenue Commercial Avenue - from Chestnut Avenue to Linden Avenue Del Monte Avenue - from Alta Loma Drive to Arroyo Drive Evergreen Drive - from Hillside Boulevard to Mission Road Galway Drive - from Westborough Boulevard to Greendale Drive Grand Avenue - from Airport Boulevard to Mission Road Greendale Drive - from Callan Boulevard (North) to Callan Boulevard (South) Hillside Boulevard - Linden Avenue to Sister Cities Boulevard Holly Avenue - from Hillside Boulevard to Mission Road Linden Avenue - from Airport Boulevard to Railroad Avenue Littlefield Avenue - from Harbor Way to Utah Avenue McLellan Drive - from El Camino Real to Hibiscus Drive Miller Avenue - from Airport Boulevard to Chestnut Avenue Newman Drive - from Alta Mesa Drive to Hilton Avenue W. Orange Avenue - from Railroad Avenue to Westborough Boulevard Olympic Drive - from Shannon Drive to Westborough Boulevard Ponderosa Road - from El Camino Real to Valencia Drive City of South San Francisco Printed on 11/9/2017Page 2 of 5 powered by Legistar™ File #:17-1094 Agenda Date:11/8/2017 Version:1 Item #:21a. Radburn Drive - from King Drive to Galway Drive Railroad Avenue - from Orange Avenue to Spruce Avenue San Felipe Avenue - from Alta Loma Drive to Newman Drive Shannon Drive - from Oakmont Drive to Gellert Boulevard South Linden Avenue - from Railroad Avenue to San Mateo Avenue South Maple Avenue - from South Canal Street to Tanforan Avenue Spruce Avenue - from Maple Avenue to Railroad Avenue Valverde Drive - from Alta Vista Drive to Avalon Drive All other local streets in residential and business districts in the City are not included in this chapter. 11.68.015 Prima facie speed limit declared thirty miles per hour. The thirty mile per hour prima facie speed limit shall apply to the following streets: South Airport Boulevard - from Airport Boulevard/Produce Avenue to Utah Avenue Allerton Avenue - from East Grand Avenue to Forbes Boulevard Callan Boulevard - from King Drive to Westborough Boulevard Chestnut Avenue - from Commercial Avenue to El Camino Real Chestnut Avenue - from Grand Avenue to Hillside Boulevard DNA Way - from Forbes Boulevard to Point San Bruno Boulevard Dubuque Avenue - from East Grand Avenue to Oyster Point Boulevard Eccles Avenue - from Forbes Boulevard to Oyster Point Boulevard Grandview Drive - from East Grand Avenue to Point San Bruno Boulevard Harbor Way - from East Grand Avenue to Littlefield Avenue Littlefield Avenue - from East Grand Avenue to Utah Avenue Mission Road - from Chestnut Avenue to City Limits Mitchell Avenue - from Harbor Way to South Airport Boulevard Noor Avenue - from El Camino Real to Huntington Avenue North Canal Street - from South Linden Avenue to West Orange Avenue Oyster Point Boulevard - from Eccles Avenue to east end Railroad Avenue - from Linden Avenue to Spruce Avenue San Mateo Avenue - from Airport Boulevard/Produce Avenue to South Linden Avenue/ Tanforan Avenue Shaw Road - from City Limits to San Mateo Avenue South Canal Street - from South Linden Avenue to South Spruce Avenue South Spruce Avenue - from El Camino Real to Railroad Avenue Utah Avenue - from Harbor Way to South Airport Boulevard Victory Avenue - from South Linden Avenue to South Spruce Avenue Westborough Boulevard - from Camaritas Avenue/West Orange Avenue to El Camino Real 11.68.020 Prima facie speed limit declared thirty-five miles per hour. City of South San Francisco Printed on 11/9/2017Page 3 of 5 powered by Legistar™ File #:17-1094 Agenda Date:11/8/2017 Version:1 Item #:21a. The thirty-five mile per hour prima facie speed limit shall apply to the following streets: Airport Boulevard - from Sister Cities Boulevard to San Mateo Avenue South Airport Boulevard - from City Limits to Utah Avenue Forbes Boulevard - from East Grand Avenue to DNA Way Gateway Boulevard - from Oyster Point Boulevard to South Airport Boulevard Gellert Boulevard - from Shannon Drive to King Drive East Grand Avenue - from Airport Boulevard to east end Gull Road - from Forbes Boulevard to Oyster Point Boulevard Oyster Point Boulevard - from Eccles Avenue to Gateway Boulevard Produce Avenue - from San Mateo Avenue to Terminal Court Utah Avenue - from Harbor Way to Littlefield Avenue (east end) Westborough Boulevard - from City Limits to Junipero Serra Boulevard 11.68.025 Prima facie speed limit declared forty miles per hour. The forty mile per hour prima facie speed limit shall apply to the following streets: Airport Boulevard - from City Limits to Sister Cities Boulevard Hickey Boulevard - from City Limits to El Camino Real Hillside Boulevard/Hillside Boulevard Extension - Chestnut Avenue to Sister Cities Boulevard Huntington Avenue - from Noor Avenue to South Spruce Avenue Sister Cities Boulevard - from Airport Boulevard to Hillside Boulevard South San Francisco Drive - Hillside Boulevard Extension to Sister Cities Boulevard 11.68.035 Prima facie speed limit declared fifty miles per hour. The fifty mile per hour prima facie speed limit shall apply to the following streets: Junipero Serra Boulevard - from Avalon Drive to Hickey Boulevard SECTION 2. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,clauses, or phrases be held unconstitutional, invalid, or unenforceable. City of South San Francisco Printed on 11/9/2017Page 4 of 5 powered by Legistar™ File #:17-1094 Agenda Date:11/8/2017 Version:1 Item #:21a. SECTION 3. PUBLICATION AND EFFECTIVE DATE. Pursuant to the provisions of Government Code Section 36933,a summary of this ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this ordinance.Within fifteen (15)days after the adoption of this ordinance,the City Clerk shall (1) publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this ordinance along with the names of those City Council members voting for and against this ordinance or otherwise voting. This ordinance shall become effective thirty days from and after its adoption. ***** Introduced at a regular meeting of the City Council of the City of South San Francisco,held the 25th day of October, 2017. City of South San Francisco Printed on 11/9/2017Page 5 of 5 powered by Legistar™