HomeMy WebLinkAboutMinutes 2017-11-08 @7:00MINUTES
H'N� CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
U O
REGULAR MEETING
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MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, NOVEMBER 8, 2017
7:00 p.m.
CALL TO ORDER Time: 7:07 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino and
Matsumoto, Vice Mayor Normandy and Mayor
Gupta.
Absent: None.
PLEDGE OF ALLEGIANCE
Led by Mayor Gupta.
AGENDA REVIEW
City Manager Futrell recommended postponing Item 5. He also advised of a Sister Cities
Presentation to be added under the Presentation section of the Agenda.
Council agreed.
He further advised that the Agenda included a new section titled "Announcements from Staff." This
evening, Management Analyst Boles would present under this section. Her announcements would
relate to Veteran's Day Programming. He further advised that a Sister Cities comment would be
made and Item 5 under Presentations would not be heard.
Council agreed.
ANNOUNCEMENTS FROM STAFF
Management Analyst Boles with the City Manager's Office advised of the City's Veteran's Day
programs. A hat and City key pin would be provided to Veterans that visit City Hall. In addition,
businesses on Grand Avenue would provide discounts to Veterans on Veterans' Day. Free
swimming would also be provided to Veterans at the Orange Memorial Park Swimming Pool on
November 11 th and 12th.
PRESENTATIONS
1. Sister Cities Presentation.
Frank McAuley of the Sister Cities Committee reported to Council on a recent trip to South San
Francisco's Sister Cities of Lucca, Italy and Donibane Garazi, St. Jean Pied -de -Port in France. Mr.
McAuley advised that 19 representatives of South San Francisco joined the group, including
Councilman Addiego. Mr. McAuley presented Mayor Gupta with gifts from the Mayors of both
cities. Mayor Gupta advised the gifts would be on display at the Mayor's Office in City Hall.
Councilman Addiego commented on the importance of the Sister Cities relationships.
2. Presentation of Beautification Awards. (Greg Mediati, Parks Manager)
Parks Manager Mediati presented 2017 Beautification Awards. There were nominees in the Multi
Unit and Single Family Residential Categories. He presented a PowerPoint, which included slides
of the nominees as follows: 8 Arlington Drive; 264 San Felipe Avenue; 102 Springwood Way; 765
Cottonwood Avenue; 520 Orange Avenue; 1176 Morningside Drive; 782 Park Way; Willow and
Grand Apartments, 300 Brosnan Court; and Mission Glen Condominiums, 930 Mission Road. The
Power Point presentation then depicted the winners as follows: 813/815 Grand Avenue; 145
Ramona Avenue; 608 Rocca Avenue; 721 Almond Avenue and 55 Daly Court. Mr. and Mrs.
Phil Abramo of 55 Daly Court were present to receive the award from Council and thanked
Councilmembers for the honor.
3. Presentation of Fire Prevention Month Poster Contest Winners. (Luis Da Silva, Fire
Marshal)
Fire Marshal Da Silva presented awards to the 2017 Fire Prevention Month Poster Contest winners
as follows:
Luke David, Kindergarten, All Souls School
April Lau, Kindergarten, Buri Buri Elementary School
Cazari Tambo -Ong, 1 st grade, St. Veronica's School
Kingsley Zhang, 1St grade, Hillside Elementary School
Bella Espinosa, 1St grade, Martin Elementary School
Ronan Woo, 2nd grade, Mills Montessori
Lily Wong, 2nd grade, Monte VerdeElementary School
Paco Sito, 2nd grade, Monte Verde Elementary School
Ann Louise Collins, 3rd grade, Ponderosa Elementary School
Santiago Padilla, 3rd grade, Ponderosa Elementary School
Alyssa Zenith, 4th grade, Los Cerritos Elementary School
Jorge Bonillas,4th grade, Los Cerritos Elementary School
Jasmine Maloa - Taulealo 4th grade, Hillside Elementary School
Takeo Yuzon Arroyo, 5th grade, Buri Buri Elementary School
Councilmembers congratulated the children on their accomplishments.
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4. Presentation on the City of South San Francisco's pilot bike share program. (Justin Lovell,
Public Works Administrator, Megan Colford, Limebike, and Brian No, Spin)
Public Works Administrator Lovell addressed Council to provide an update on the pilot bike share
programs being operated in City limits, including Limebike and Spin. He introduced Megan Colford
of Limebike and Brian No of Spin to present to Council.
Ms. Colford of Limebike advised that since inception in South San Francisco, more than 20,000
trips and over 9,000 vehicle miles had been logged by over 10,000 active riders. The Company
attended neighborhood and community gatherings and had already given out 50 free bike helmets to
children in the community. A partnership with Genentech was also in the works. The Company
hired three (3) local South San Francisco residents to assist with implementation of the program in
the City.
Councilwoman Matsumoto queried whether the Company had access to data indicating popular
locations for pick up and returns of bikes. If so, she believed it would be helpful to place two (2) to
three (3) bike racks in these locations. She had concerns about the safety of seniors and children
tripping over bikes in the common area where several are scattered on the ground. Councilman
Garbarino echoed the concern over safety in this regard.
Ms. Colford advised the Company had access to data about popular bike locations and was already
in discussions with the Public Works Department about the possibility of installing bike racks in
these areas.
Councilwoman Matsumoto queried whether the ridership and bike location data could be shared
with the City.
Ms. Colford confirmed she would provide the data to staff.
Councilman Addiego commended the business model and commented on the service it provides to
youth in the community who have seemed energized by the availability of the bikes.
Brian No with Spin commended the City for being the first in the Bay area to embrace the program.
The entity had over 100 bikes placed in City limits and was averaging 3,100 rides per month since
inception. Over 1,100 users had been logged. Average ride time was 21 minutes with an average
distance of 2.23 miles. Over 12,000 miles had been logged. The entity was pleased to work with
the City and had provided over 500 helmets to City staff for distribution. South San Francisco
residents had accessed live customer support in both English and Spanish language. Spin looked
forward to continuing to promote safety and being a good community partner.
Councilman Addiego queried whether there was a significant difference in how the Limebike and
Spin bikes are accessed.
Administrator Lovell advised the applications were very similar. The primary difference was the
color of the bikes.
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4. Presentation regarding Caltrain electrification and station project construction outreach. (Marian
Lee, Assistant City Manager and Brent Tietjen, San Mateo County Transit District)
Assistant City Manager Lee introduced Brent Tietjen, a Government Relations Manager for the San
Mateo County Transit District. Mr. Tietjen would address Council regarding information related to
Caltrain electrification and station project construction outreach.
Mr. Tietjen provided a PowerPoint presentation detailing the Caltrain projects in South San
Francisco. He noted the recent groundbreaking at the new station site and presented a slide
depicting the Station Improvement Project Plan. He described the pedestrian underpass, shuttle
pick -up and drop -off areas and noted planned accessibility improvements. He further described the
Center Board Platform Plan, which would remove the Holdout Rule and permit fewer system -wide
delays. In addition to the Station Improvement Program, electrification of 51 miles of track,
including track located in South San Francisco was planned. Mr. Tietjen advised of public outreach
on the projects, including a Community Meeting held at the Embassy Suites Hotel in early
November, upcoming Community Meetings, Mail and Door Hangers, dedicated 24 hour project
hotline, social media and weekly construction update emails, among others.
Councilwoman Matsumoto questioned whether the traction power station was planned for
placement in the parking lot.
Mr. Tietjen confirmed planned placement was in the parking lot.
Councilwoman Matsumoto responded with concern about the placement of the traction power
station given the unappealing aesthetic. She requested that Caltrain provide information as to size
and visual characteristics.
Councilman Addiego stated that Caltrain's community meetings might be better attended if held in
a more central public location. He also noted the large projected increases in ridership that were
mentioned at the community meeting earlier in the month. Next, Councilman Addiego queried
Caltrain's planned energy source for electrification.
Mr. Tietjen stated that PG &E was the planned energy source.
Councilmembers encouraged Caltrain to consider using Peninsula Clean Energy.
Councilman Addiego recommended that the underside of the underpass be cleaned up before the
ribbon cutting at the Station.
5. Presentation regarding online permitting implementation. (Phillip Perry, Chief Building Official)
Item not heard.
PUBLIC COMMENTS
Cynthia Marcopolous, a South San Francisco resident since 1984, commented on the draft EIR for
the planned Community Center Project that would be funded with Measure W money. She
advocated for more space for Parks and Recreation rooms and facilities. She commented on the
number of residents that rely on Parks and Recreation Programs for fitness and education. She
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MINUTES PAGE 4
looked forward to construction of the new facility and thanked Council and the Measure W
Committee for their work on the project.
COUNCIL COMMENTS /REQUESTS
Councilwoman Matsumoto thanked Veterans for their service and noted we should celebrate their
contribution on a year round basis. She also announced the City received two (2) funding awards
from CCAG for pedestrian updates and a new bicycle pedestrian plan.
Councilwoman Matsumoto responded to a recent Call for Review from the Planning Commission
related to a project on El Camino Real and Spruce Avenue. Councilman Addiego joined her in her
request that the item be called.
Councilman Addiego requested that the meeting be adjourned in honor of Norma Uccelli Falletti.
Councilman Garbarino requested that the meeting be adjourned in honor of Bertina Marcello.
Mayor Gupta congratulated Caltrain and the City on the groundbreaking event that took place on
November 6, 2017. He commented on the significance of the new Station.
PUBLIC HEARIN
6. Report regarding an ordinance amending
Municipal Code to prohibit the retail
(Rozalynne Thompson, Associate Planner)
Chapter 20.410 of the South San Francisco
sale and outdoor cultivation of cannabis.
6a. Ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to
prohibit the retail sale and outdoor cultivation of cannabis.
Associate Planner Thompson presented a staff report recommending that Council waive reading and
introduce an ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to
prohibit the retail sale and outdoor cultivation of cannabis. Planner Thompson provided a
PowerPoint Presentation. She explained the regulatory history advising that the Adult Use of
Marijuana Act (AUMA) was approved by voters on November 8, 2016 and provides for the control,
regulation and taxation of the adult use of marijuana. Subsequently, SB 94 Medicinal and Adult -
Use Cannabis Regulation and Safety Act (MAUCRSA) merged the nonmedical and medical
statutory framework. AUMA permits cultivation of up to six (6) plants. Under MAUCRSA, local
governments may not completely regulate indoor growth for personal use. Local governments, may,
however, enact and enforce ordinances that prohibit outdoor cultivation for personal and
commercial use. They may also adopt ordinances that regulate cannabis businesses and /or
completely prohibit them. The proposed revisions to the City's ordinance are based on this
legislation. The proposed changes would: 1) change the name of Chapter 20.410 to "Regulation Of
Cannabis Activities "; 2) Introduce definitions for "Cannabis ", "Cannabis Products ", and "Cannabis
Retail Establishments; and 3) Prohibit "Cannabis Retail Establishments" and "Outdoor Cultivation"
in all zones. Staff recommended that the City Council adopt an ordinance amending Title 20 the
South San Francisco Municipal to prohibit cannabis retail establishments and outdoor cultivation of
cannabis city wide.
Public hearing opened: 8:21 p.m.
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Shaunda Scruggs of the San Mateo County Health System ( SMCHS) addressed Council. She
advised that in the summer of 2016, the SMCHS conducted a survey of over 4000 County residents -
over 300 of those surveyed were residents of South San Francisco. She provided a handout
including a snapshot of information gleaned from the South San Franciscans that participated in the
survey. South San Francisco residents were concerned about youth use of marijuana, but supportive
of retail licensing, should the City permit stores. However, they did not favor stores in their
neighborhoods or the use of marketing. Residents were split on cultivation, with the majority
feeling cultivation was only appropriate in backyard spaces. Ms. Scruggs also provided data from a
Healthy Kids Survey relating to marijuana use by students in the South San Francisco Unified
School District. There was strong concern that greater availability would provide youth with
increased access to marijuana as a result of the implementation of the AUMA.
Public hearing closed: 8:24 p.m.
Councilman Addiego commented on the startling numbers presented in statistics collected by San
Mateo County. He noted, however, that the majority of South San Franciscans voted in favor of the
AUMA. This forced the war on drugs to take a different track. Legislators should now focus on
eliminating the violence and danger around sales.
Vice Mayor Normandy and Mayor Gupta queried the role of the upcoming hearing on the
moratorium, which would follow the current item.
City Attorney Rosenberg advised that the moratorium would serve as a blanket ban effective upon
adoption. It would govern during the interim between the adoption of the ordinance proposed this
evening, which would take place on December 13, 2017, and the effective date of the ordinance
which would follow 30 days later.
Motion — Councilman Garbarino /Second — Councilwoman Normandy: to waive reading and
introduce an ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to
prohibit the retail sale and outdoor cultivation of cannabis. Unanimously approved by roll call vote.
7. Report regarding an interim ordinance of the City of South San Francisco adopted as an
urgency measure making findings and extending for a period of one year a temporary
moratorium on the issuance of use permits,. building permits, licenses, or any other
applicable entitlements for any commercial marijuana activity and for outdoor
cultivation of marijuana on the grounds of a private residence within the City of South
San Francisco, to the full extent authorized under State law. (Jason Rosenberg, City
Attorney)
7a. Interim Ordinance No. 154213-2017 of the City of South San Francisco adopted as an
urgency measure making findings and extending for a period of one year a temporary
moratorium on the issuance of use permits, building permits, licenses, or any other
applicable entitlements for any commercial marijuana activity and for outdoor
cultivation of marijuana on the grounds of a private residence within the City of
South San Francisco, to the full extent authorized under State law.
City Attorney Rosenberg presented the staff report recommending that Council adopt an interim
ordinance as an urgency measure making findings and extending for a period of one (1) year a
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MINUTES PAGE 6
temporary moratorium on the issuance of use permits, building permits, licenses, or any other
applicable entitlements for any commercial marijuana activity and for outdoor cultivation of
marijuana on the grounds of a private residence within the City of South San Francisco, to the full
extent authorized under State law. Under the California Government Code, the City has the
authority to immediately adopt a 45 -day moratorium prohibiting any uses that may be in conflict
with a contemplated general plan, specific plan or zoning proposal that the legislative body,
Planning Commission, or Planning Department is considering in order to protect and preserve the
public health, safety, and welfare. The City Council adopted such an interim ordinance on January
25, 2017. This moratorium was extended on March 8, 2017 until January 23, 2018. The moratorium
may be extended one additional time for a period of one (1) year, for up to an overall total of
approximately two (2) years, provided that a current and immediate threat to the public health,
safety, and welfare still exists, and the City follows the public notice and hearing procedures
required for extensions of interim ordinances. As the state will begin issuing commercial licenses on
January 1, 2018 and the City has not yet adopted a permanent regulatory framework, there is a
current and immediate threat to public health, safety and welfare that would result from the issuance
of licenses without proper regulation. Consequently, the City has a valid basis to extend the
moratorium. This will permit sufficient time to allow staff to craft a more comprehensive set of
regulations more specific to the City's objectives. Upon a 4/5 vote, the ordinance would be effective
immediately.
Public Hearing opened: 8:32 p.m.
Public Hearing closed: 8:32 p.m.
In response to a question from Vice Mayor Normandy, City Manager Futrell advised that in
addition to the ordinance that was just introduced at item 6a, which would be scheduled for
adoption on December 13'', additional regulations were scheduled for hearing by the Planning
Commission in January. The moratorium would permit the advancement of these initiatives
without creating a gap in timing.
Vice Mayor Normandy expressed concern over the extension of the moratorium for a full year
given discussions at recent City Council study sessions at which Councilmembers expressed a
preference that issues related to marijuana regulation be resolved by the first quarter of 2018.
Councilman Addiego joined these concerns, noting that after multiple study sessions and hearings
he believed the issue to be primed for resolution.
City Manager Futrell believed that items related to the permitting of testing and labs could be
presented to Council in March 2018 if not before.
Councilwoman Matsumoto stated that with the reassurance of the City Manager on the point related
to timing, she was prepared to move forward.
Motion —Vice Mayor Normandy /Second — Councilman Garbarino: To adopt Ordinance No. 154213-
2017. Unanimously approved by roll call vote.
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ADMINISTRATIVE BUSINESS
8. Report regarding consideration of a Project Labor Agreement (Project Stability
Agreement) specifically for the Measure W Community Civic Campus project. (Marian
Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager)
Assistant City Manager Lee introduced the staff report. She advised that staff had taken the
proposed Project Labor Agreement (PLA) for the Measure W Community Civic Campus Project to
the Measure W Standing Committee. The Committee encouraged staff to present the issue to the
full Council for guidance. Assistant City Manager Lee next introduced Program Manager
Montenegro of Kitchell to provide an overview of the proposed agreement.
Program Manager Montenegro advised that a PLA enhances project efficiency by addressing
potential construction issues, such as labor strife delays, supply of skilled labor, and resolution of
worker grievances, among others, up front. These issues should be considered in determining
whether to negotiate and enter into a PLA for the Community Civic Campus Project, especially
since this project is the City's single largest capital improvement program involving complex and
multiple contracts. Further, it will entail many different trades and contractors working together in
the same general areas within the same timeline. Because of the magnitude of this project, the City
should carefully consider whether a PLA is an appropriate option for contracting work. The PLA
would control the progress of construction as it proceeds with documents very specifically tailored
to engagement of general contractors upon bid procurement. PLAs have become increasingly
common in large local projects and Program Manager Montenegro would be pleased to assist with
securing a PLA for this project on behalf of South San Francisco.
Mayor Gupta asked to hear from the standing committee on this issue.
Councilman Garbarino stated no objections to the PLA for this project. He understood concerns
related to PLAs in the past when skilled labor was in short supply; however he did not foresee that
issue with respect to this project. He queried how a PLA would impact costs.
Program Manager Montenegro advised the costs would be negligible and primarily related to
administration.
Councilwoman Matsumoto queried the possibility of union work preferences related to San Mateo
County.
Program Manager Montenegro advised the first tier will always include consideration for a labor
pull within San Mateo County.
City Attorney Rosenberg confirmed that first source labor can be San Mateo County preferred.
However, if the labor pool is restricted sourcing from another county is possible subject to the PLA.
In response to a question from Councilwoman Matsumoto, Program Manager Montenegro advised
that irrespective of prevailing wage requirements, a PLA is preferred to assist the negotiation
process in the event of labor strife.
Council directed staff to move in the direction of a PLA for the Community Civic Campus Project
to bring back for approval at a future meeting.
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MINUTES PAGE 8
9. Report regarding a presentation on the Measure W Community Civic Campus project
quarterly update. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell
Program Manager)
Assistant City Manager Lee introduced Program Manager Deloris Montenegro of Kitchell to
provide the quarterly update on the Measure W Community Civic Campus Project.
Program Manager Montenegro advised that the architectural firm procurement work, environmental
impact process and work on the Kaiser Dedication and PLA proposal had consumed most of the
past three (3) months. Regarding the procurement process, a series of events had taken place,
including the Request for Quotes (RFQ) in June. This was followed by receipt and review of
submittals. Interviews were held in August yielding a short listing and identification of the top two
(2) firms vis -a -vis the Measure W Standing Committee. The team was primed to place both
finalists before Council for selection at a special meeting that would take place on November 20th.
The project was also nearing the end of the environmental process. The Draft SEIR was released
last quarter and comments were due August 28, 2017. The City received 10 comments generally
related to traffic, housing and facility size. Staff and the consultant were finalizing responses to
comments at this time. The Final SEIR is targeted to be published in November with a hearing at
the Planning Commission followed by City Council action in December 2017.
Councilwoman Matsumoto commented that the bus tour to visit architectural sites was inefficient.
Councilmen Garbarino and Addiego echoed these concerns stating that the selected structures did
not have a nexus with the planned Civic Center Site.
In response to a question from Councilwoman Matsumoto, Program Manager Montenegro advised
that the Master Architect Selection Process would result in the selection of an architect to oversee
the complete design. The firm could then draw on other architectural sources with expertise in
specific areas, e.g.- Police or Fire.
Councilmembers emphasized that the City has one shot at the design for this Campus and it needs to
be done right.
Recess: 9:21 p.m.
Meeting resumed: 9:28 p.m.
10. Report regarding a resolution authorizing the acceptance of $200,000 in grant funding from
the Silicon Valley Community Foundation, Social Innovation Fund and County of San
Mateo Measure A Sales Tax funds for the third year of the Big Lift Little Steps Preschool at
the Community Learning Center, and amending the Parks and Recreation Department's
Fiscal Year 2017 -18 Operating Budget pursuant to budget amendment #18.013. (Sharon
Ranals, Director of Parks and Recreation)
10a. Resolution No. 143 -2017 authorizing the acceptance of $200,000 in grant
funding from the Silicon Valley Community Foundation, Social Innovation
Fund and County of San Mateo Measure A Sales Tax funds for the third year
of the Big Lift Little Steps Preschool at the Community Learning Center, and
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amending the Parks and Recreation Department's Fiscal Year 2017 -18
Operating Budget pursuant to budget amendment #18.013.
Director of Parks and Recreation Ranals presented the staff report recommending that Council
adopt a resolution authorizing the acceptance of $200,000 in grant funding from the Silicon Valley
Community Foundation, Social Innovation Fund and County of San Mateo Measure A Sales Tax
funds for the third year of the Big Lift Little Steps Preschool at the Community Learning Center,
and amending the Parks and Recreation Department's Fiscal Year 2017 -18 Operating Budget.
Director Ranals advised this resolution would accomplish acceptance of the third year of funding
for Little Steps Preschool servicing 20 students via the Big Lift Program. She stated that funding
for the Big Lift is provided by the Social Innovation Fund, a federal program of the Corporation for
National and Community Service, the County of San Mateo's Measure a Sales Tax, and
community -based organizations. The City received $20,500 for the 2014 -15 Fiscal Year for startup
costs and $252,175 for Fiscal Year 2015 -16, and $286,000 for 2016 -17. Due to federal funding
cuts, the Big Lift would be running out of money. Accordingly, the District had hired a fund raising
specialist. By June, there would be a better sense of future funding sources.
Councilwoman Matsumoto noted the program's goals included bringing 3rd grade reading
proficiency to 20% by year 2020. She questioned the current status of this goal.
Preschool Director Armanino advised that the children that started in the program were currently
second graders. At present, data was being collected to assess the benchmark.
Motion -- Councilman Addiego /Second -- Councilman Garbarino: to approve Resolution No. 143-
2017. Unanimously approved by roll call vote.
11. Report regarding a resolution accepting the dedication of approximately 600 square feet of
Kaiser Foundation Health Plan, Inc. owned property, located at 1200 El Camino Real (APN
010 - 292 -210), to the City of South San Francisco for a public purpose. (Mike Lappen,
Economic Development Coordinator)
11 a. Resolution No. 144 -2017 accepting the dedication of approximately 600 square feet
of Kaiser Foundation Health Plan, Inc. owned property, located at 1200 El Camino
Real (APN 010 - 292 -210), to the City of South San Francisco for a public purpose.
Assistant City Manager Lee presented the staff report recommending that Council adopt a
resolution accepting a dedication of approximately 600 square feet of Kaiser Foundation Health
Plan, Inc. owned property, located at 1200 El Camino Real (APN 010 - 292 -210), to the City of
South San Francisco. She advised the resolution would accept Kaiser's irrevocable dedication of a
small oddly shaped portion of property located at 1200 El Camino Real for use in the future
Community Civic Campus. The property is proposed to be merged with Parcel A2b as part of the
planned Campus. On behalf of the City, she thanked Kaiser for its dedication of the property.
In response to a question from Councilwoman Matsumoto regarding the space encompassed by 600
square feet, Assistant City Manager Lee likened the amount of space to the size of a large master
bedroom.
Motion — Councilman Garbarino /Second —Vice Mayor Normandy: to approve Resolution No. 144-
2017. Unanimously approved by roll call vote.
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12. Report regarding a resolution accepting the year -end financial results and amending the
budget for Fiscal Year 2016 -17. (Richard Lee, Director of Finance)
12a. Resolution No. 145 -2017 accepting the year -end financial results and amending the
budget for Fiscal Year 2016 -17.
Financial Services Manager Miller presented the staff report recommending that Council accept the
year -end financial results and amend the budget for Fiscal Year 2016 -17. She presented a
PowerPoint advising of General Fund revenues at year -end compared to final amended budget.
Regarding revenues, she advised that Secured/Unsecured Property Tax came in at $186,000 over
budget while Sales & Use Tax was $512,000under budget. Manager Miller advised the shortage
reflected a downtrend over prior year in excess of expectations and the end of the triple flip.
Further, it had been anticipated that gas prices would have rebounded in fiscal year 2016 -17, which
would have brought the City's sales tax revenue up. Manager Miller anticipated that at some point
gas prices would recover and sales tax revenue would increase. Manager Miller continued
highlighting revenue differences noting that Measure W revenues came in at $1.9 million over
budget expectations. She advised that the adopted budget of $7.0 million reflected preliminary
estimates from the City's sales tax advisors prior to passage and implementation of Measure W.
These funds are general use monies that Council has earmarked to fund the Community Civic
Campus project and for City street improvements. Manager Miller continued noting that TOT was
up $131,000 while Commercial Parking Tax was down $1,000. Further, Building & Fire Permits
were down $588,000 from projections while Business License revenue came in at $253,000 over
projections and Revenue from Other Agencies was $911,000 under budget. Ms. Miller explained a
portion of the latter shortfall was due to the presentation of funding for the South City Shuttle. The
budgeted revenues for fiscal year 2016 -17 included the grant funding for the entire two (2) year
period, while the City only billed and received three (3) out of the four (4) payments for fiscal year
2016 -17 for a total of $157,000. The remaining $200,000 would be received in fiscal year 2017 -18.
Manager Miller next detailed certain factors related to other City funds and then reviewed the
reserves. She explained that in fiscal year 2016 -17, General Fund revenues, excluding Measure W,
were $103.3 million, while total General Fund expenditures were $95.4 million. Funds for
outstanding purchase order and capital projects accounted for $3.8 million. As such, the General
Fund generated a net surplus of $4.1 million, of which $1.9 million is required to fund the General
Fund reserves. Staff recommended that Council authorize transfer of the remaining $2.2 million to
the Infrastructure Reserves.
In response to Councilwoman Matsumoto's question regarding salary savings across departments,
City Manager Futrell advised that all authorized positions are funded at 100% in the annual budget.
Savings occurs due to the 5 -6% annual vacancy rate due to retirements and other departures.
In response to a question from Councilwoman Matsumoto regarding funding for infrastructure,
City Manager Futrell advised excess funds could be placed in the general reserve and used for
whatever Council pleases in the future, including infrastructure. Accordingly, there was no need to
earmark a specific account for infrastructure improvements.
Mayor Gupta presented a spreadsheet he created showing variation in budgeted items during the last
two (2) fiscal years. He advised the largest changes were to property taxes and the overall tax roll.
Transit Occupancy Tax (TOT) did not move very much.
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In response to the Mayor's observations regarding TOT, City Manager Futrell advised that since the
Moscone Conference Center in San Francisco had been closed for renovations, spill over
accommodations had decreased. This was expected to change upon completion of the renovations.
Motion — Councilman Garbarino /Second — Councilwoman Matsumoto: to approve Resolution No.
145 -2017 accepting the year -end financial results and amending the budget for Fiscal Year 2016 -17.
Unanimously approved by roll call vote.
13. Report regarding a resolution authorizing the City Manager to execute a first amendment to
the existing consulting agreement with CSG Consultants, Inc. of Foster City, California in
an amount of $25,776 for a total not to exceed amount of $152,332 for the design and
construction engineering services on the Junipero Serra and King Drive Intersection
Improvements Project (CIP Project No. tr1501). (Sam Bautista, Principal Engineer and
Kathleen Phalen, Consultant)
13a. Resolution No. 146 -2017 authorizing the City Manager to execute a first amendment
to the existing consulting services agreement with CSG Consultants, Inc. of Foster
City, California in an amount of $25,776 for a total not to exceed amount of
$152,332 for the design and construction engineering services on the Junipero Serra
and King Drive Intersection Improvements Project (CIP Project No. tr1501).
Principal Engineer Bautista presented the staff report recommending that Council adopt a resolution
authorizing the City Manager to execute a first amendment to the consulting agreement with CSG
Consultants, Inc. of Foster City, California in an amount of $25,776 for a total not to exceed amount
of $152,332 for design and construction engineering services on the Junipero Serra and King Drive
Intersection Improvements Project. Engineer Bautista stated that this amendment would address
additional work required to complete the project involving the installation of new traffic signals and
redesign of medians. The funding was expected to be reimbursable through a grant.
Councilwoman Matsumoto commented on the need for a better staff report template. She then
complemented exhibits three (3) and four (4) of the report and suggested that the reports reflected in
those exhibits become permanent forms.
Motion —Vice Mayor Normandy /Second — Councilman Garbarino: to approve Resolution No. 146-
2017. Unanimously approved by roll call vote.
CONSENT CALENDAR
14. Motion to approve the Minutes from the meetings of March 6, 2017, October 11, 2017,
October 13, 2017, October 25, 2017 and October 31, 2017.
15. Motion confirming payment registers for November 8, 2017. (Richard Lee, Director of
Finance)
16. Report regarding a resolution authorizing the examination of sales or transactions and use
tax records by MuniServices, LLC, and authorizing the City Manager to execute a contract
amendment with MuniServices, LLC. (Richard Lee, Director of Finance)
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MINUTES PAGE 12
16a. Resolution No. 147 -2017 authorizing the examination of sales or transactions and
use tax records by MuniServices, LLC, and authorizing the City Manager to execute
a contract amendment with MuniServices, LLC.
17. Report regarding an ordinance adopting the third amendment to the Development
Agreement between Alexandria Real Estate Equities -San Francisco No. 12, LLC,
Alexandria Real Estate Equities -San Francisco No. 44, LLC, Alexandria Real Estate
Equities -San Francisco No. 46, LLC, and the City of South San Francisco for the
office /research & development campus at 249 -279 East Grand Avenue. (Ryan Wassum,
Associate Planner)
17a. Ordinance No. 1543 -2017 adopting a third amendment to the Development
Agreement between Alexandria Real Estate Equities -San Francisco No. 12, LLC,
Alexandria Real Estate Equities -San Francisco No.44, LLC, and Alexandria Real
Estate Equities -San Francisco No.46, LLC, and the City of South San Francisco for
the office /research & development campus at 249 -279 East Grand Avenue.
18. Report regarding an ordinance amending the South San Francisco zoning ordinance, related
to accessory dwelling units Citywide, in accordance with South San Francisco Municipal
Code Chapter 20.550 ( "Amendments to Zoning Ordinance and Map "). (Rozalynne
Thompson, Associate Planner)
18a. Ordinance No. 1544 -2017 amending the South San Francisco zoning ordinance,
related to accessory dwelling units Citywide, in accordance with South San
Francisco Municipal Code Chapter 20.550 ( "Amendments to Zoning Ordinance and
Map ").
19. Report regarding an ordinance approving an amendment to the contract between the Board
of Administration, California Public Employees' Retirement System, and the City Council,
City of South San Francisco, implementing the ability for Classic Safety members to pay a
portion of the employer share of their California Public Employees' Retirement System
pension costs. (LaTanya Bellow, Human Resources Director)
19a. Ordinance No. 1545 -2017 approving an amendment to the contract between the
Board of Administration, California Public Employees' Retirement System, and the
City Council, City of South San Francisco, implementing the ability for Classic
Safety members to pay a portion of the employer share of their California Public
Employees' Retirement System pension costs.
20. Report regarding adoption of an ordinance adding Chapter 20.375 of the South San
Francisco Municipal Code pertaining to the regulation of small cell wireless
communications facilities. (Jason Rosenberg, City Attorney)
20a. Ordinance No. 1546 -2017 adding Chapter 20.375 of the South San Francisco
Municipal Code pertaining to the regulation of Small Cell Wireless Communications
Facilities.
REGULAR CITY COUNCIL MEETING NOVEMBER 8, 2017
MINUTES PAGE 13
21. Report regarding an ordinance amending Chapter 11.68 of the South San Francisco
Municipal Code, related to prima facie speed limit on City streets. (Richard Cho, Senior
Civil Engineer)
21 a. Ordinance No. 1547 -2017 amending Chapter 11.68 of the South San Francisco
Municipal Code, related to prima facie speed limit on City streets.
Item 14: Councilwoman Matsumoto requested that staff follow -up on items referenced in the
minutes of the 2017 City Council retreat.
Item 15: In response to a question from Councilwoman Matsumoto regarding a $12,000 payment,
Director of Public Works Kim advised the amount reflected the City's contribution to Scoop.
Item 17: Councilwoman Matsumoto requested more consistent information be presented in reports
recommending contract amendment.
Item 21: In response to a question from Council, Public Works Director Kim advised the speed
limits review impacted the whole City.
Motion —Vice Mayor Normandy /Second — Councilman Garbarino: to approve the Consent
Calendar Unanimously approved by roll call vote.
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilman Addiego commented on his disappointment in the way the City Ventures Project had
turned out. He stated that while well- conceived near BART, the transit village concept might be
more appropriate for the El Camino Real section of the area as opposed to the preexisting
residential area of Sunshine Gardens. He asked Councilmembers to consider beginning a review
and discussion related to rezoning of this area.
ADJOURNMENT
Being no further business, Mayor Gupta adjourned the meeting at 10:19 p.m. in memory of Bertina
Marcello and Norma Uccelli Falletti.
Submitted by: Approved by:
�_. to au ' elli, City " rk Liza Normandy, Mayor
City So th San Francisco City of South San Francisco
REGULAR CITY COUNCIL MEETING NOVEMBER 8, 2017
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