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HomeMy WebLinkAbout2018-03-14 e-packet@7:00Wednesday, March 14, 2018 7:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda March 14, 2018City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. LIZA NORMANDY, Mayor KARYL MATSUMOTO, Mayor Pro Tempore RICHARD A. GARBARINO, Councilman MARK ADDIEGO, Councilman PRADEEP GUPTA, Councilman FRANK RISSO, City Treasurer KRISTA MARTINELLI, City Clerk MIKE FUTRELL, City Manager JASON ROSENBERG, City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 4/16/2018 March 14, 2018City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Presentation from Chandler Asset Management providing an update on the City of South San Francisco’s Investment Portfolio. (Jeff Probst and Jayson Schmitt, Chander Asset Management) 1. PUBLIC COMMENTS COUNCIL COMMENTS/REQUESTS PUBLIC HEARING Report regarding holding a Public Hearing on the City’s housing, community, and economic development needs for the 2018-2023 Five-Year Consolidated Plan and 2018-2019 One Year Action Plan and providing direction to the Community Development Block Grant Subcommittee regarding funding priorities. (Maria Wada, Community Development Coordinator) 2. Report regarding resolution approving a cannabis operator permit application fee, a cannabis operator permit fee, and a cannabis business inspection fee; and amending the Fiscal Year 2017-18 master fee schedule. (Richard Lee, Director of Finance) 3. Resolution approving a cannabis operator permit application fee, a cannabis operator permit fee, and a cannabis business inspection fee; and amending the Fiscal Year 2017-18 master fee schedule. 3a. ADMINISTRATIVE BUSINESS Report regarding resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two year period and approving Budget Amendment 18.025. (Richard Lee, Director of Finance) 4. Page 3 City of South San Francisco Printed on 4/16/2018 March 14, 2018City Council Regular Meeting Agenda Resolution authorizing the City Manager to execute an on call agreement with David Taussig & Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two year period and approving Budget Amendment 18.025. 4a. Report regarding a resolution approving a consulting services agreement with CSS Environmental Services, Inc. of Novato, California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910, authorizing the City Manager to execute the agreement, and authorizing a total budget of $280,692. (Sam Bautista, Principal Engineer) 5. Resolution approving a consulting services agreement with CSS Environmental Services, Inc. of Novato, California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910, authorizing the City Manager to execute the agreement, and authorizing a total budget of $280,692. 5a. Report regarding a Special Landowner Election for Community Facilities District, a resolution Declaring Results of Special Landowner Election and Directing Recording of Notice of Special Tax Lien for City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities), and introduction of Ordinance Levying Special Tax within Community Facilities District No. 2017-01 (Public Services and Facilities). (Jason Rosenberg, City Attorney) 6. Resolution declaring results of special landowner election and directing recording of notice of special tax lien within the City Of South San Francisco Community Facilities District No. 2017-01 (Public Services And Facilities) 6a. Ordinance levying special tax within the City of South San Francisco Community Facilities District No. 2017-01 (Public Services And Facilities). 6b. CONSENT CALENDAR Motion to approve the Minutes from the meeting of February 28, 2018.7. Motion confirming payment registers for March 14, 2018. (Richard Lee, Director of Finance) 8. Report regarding a motion to accept the construction improvements of the Water Quality Control Plant Standby Generator and Elevated Bus Duct Replacement Project as complete in accordance with the plans and specifications, with a total construction cost of $4,785,131. (Sam Bautista, Principal Engineer) 9. Report regarding appointment of the City Manager as the City of South San Francisco representative to the Colma Creek Flood Control Advisory Committee. (Eunejune Kim, Director of Public Works). 10. Page 4 City of South San Francisco Printed on 4/16/2018 March 14, 2018City Council Regular Meeting Agenda Report regarding a resolution approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club, and executing a new Lease Agreement with the IACC to define the terms and conditions for the IACC’s use of the trailer on City property. (Brian Crume, Facilities Maintenance Manager) 11. Resolution approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club and executing a new Lease Agreement to define the terms and conditions for the Italian American Citizens Club’s use of the trailer on City property. 11a. Report regarding a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard; and further amending the Fiscal Year 2017-18 Public Works Department operating budget by an additional $23,845 pursuant to budget amendment no. 18.026. (Eunejune Kim, Director of Public Works) 12. Resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard; and further amending the Fiscal Year 2017-18 Public Works Department operating budget by an additional $23,845 pursuant to budget amendment no. 18.026. 12a. Report regarding Resolution approving a Second Amendment to the Consulting Services Agreement with Rebecca Burnside and authorizing the City Manager execute a Second Amendment to the Consulting Services Agreement with Rebecca Burnside to provide human resources consulting services for an additional $65,000, in a total amount not to exceed $140,000. (Mich Mercado, HR Manager) 13. Resolution approving a Second Amendment to the Consulting Services Agreement with Rebecca Burnside and authorizing the City Manager execute a Second Amendment to the Consulting Services Agreement with Rebecca Burnside to provide human resources consulting services for an additional $65,000, in a total amount not to exceed $140,000. 13a. Report regarding a resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2017-18 budget in the amount of $16,471 to support Beverage Container Recycling Programs in City Parks, and authorizing the Finance Director to adjust the City’s Fiscal Year 2018-19 expenditure and revenue budget upon receipt of funds pursuant to budget amendment #18.024. (Sharon Ranals, Director of Parks and Recreation) 14. Page 5 City of South San Francisco Printed on 4/16/2018 March 14, 2018City Council Regular Meeting Agenda Resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2017-18 budget in the amount of $16,471 to support Beverage Container Recycling Programs in City Parks, and authorizing the Finance Director to adjust the City’s Fiscal Year 2018-19 revenue budget upon receipt of funds pursuant to budget amendment #18.024. 14a. Report regarding an ordinance amending the South San Francisco Zoning Ordinance, related to the Downtown Station Area Specific Plan District, in accordance with South San Francisco Municipal Code Chapter 20.550. (Adena Friedman, Senior Planner) 15. Ordinance amending the South San Francisco Zoning Ordinance, related to the Downtown Station Area Specific Plan District, in accordance with South San Francisco Municipal Code Chapter 20.550. 15a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 6 City of South San Francisco Printed on 4/16/2018 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-176 Agenda Date:3/14/2018 Version:1 Item #:1. Presentation from Chandler Asset Management providing an update on the City of South San Francisco’s Investment Portfolio.(Jeff Probst and Jayson Schmitt, Chander Asset Management) City of South San Francisco Printed on 3/8/2018Page 1 of 1 powered by Legistar™ 6225 Lusk Blvd | San Diego, CA 92121 | Phone 800.317.4747 | Fax 858.546.3741 | www.chandlerasset.com Period Ending February 28, 2018 City of South San Francisco Investment Report Chandler Asset Management | 1 Investment Policy Transition Not Approved or Underutilized Aspects of California Code South San Francisco Investment Policy Legal Policy Current Policy Key Investment Policy Changes Enacted in 2015 Increased portfolio’s overall diversification potential Added key new asset classes, corporate, asset backed/mortgage and negotiable CDs Added supranational securities, newly approved for California in 2015 Maintained safety and liquidity throughout and after the transition Portfolio transitioned over a two year period, opportunistically increasing exposures California State Code California State Code Chandler Asset Management | 2 Progression of Diversification/Portfolio Rating 22% 24% 27% 7% 8% 2% 5% 4% 1% Fully Transitioned Portfolio 2/28/2018 Treasury Agency Corporate Asset Backed Supranational Commerical Paper Negotiable CDs CMO Money Fund 25% 75% 0% Legacy Investment Policy 7/31/2015 18% 49% 18% 8% 5% 2% 0% Portfolio in Transition 7/31/2016 7/31/2015 7/31/2016 2/28/2018 Rating (S&P, Moody's)AA+/Aaa AA+/Aa1 AA/Aa1 Portfolio Rating Chandler Asset Management | 3 Progression of SOSF’s Portfolio’s Yield *Normalized yield is an attempt to isolate the effects of asset allocation. We increased or decreased the yield by the proportion of duration deviation from the benchmark. Source: ICE BAML, Bloomberg 0.00 0.50 1.00 1.50 2.00 2.50 3.00 Yi e l d t o W o r s t Progression of Portfolio Yield ICE BAML 1-5 Year US Treasury & Agency (GVA0)*Normalized SOSF Portfolio Yield to Worst Chandler Asset Management | 4 Commitment to Excellence in Service and Communication Daily Weekly Ad Hoc Monthly Quarterly Online account access for reporting purposes and trade tickets Economic review Conference call with Treasurer, staff and Chandler Team Account and compliance statements Bond and economic review Offered in person meetings with staff, Budget Subcommittee or Council Periodic white papers Projects and discussions on various topics when needed Investment policy review Discussions around strategic initiatives of the City Appendix Chandler Asset Management | 6 Federal Open Markets Committee 2018 Members Jerome Powell Chair, Board of Governors Moderate Hawk Vacant Vice Chair, Board of Governors Unknown Lael Brainard Board of Governors Dove Randal Quarles Board of Governors Moderate Marvin Goodfriend* Board of Governors Hawk Vacant Board of Governors Unknown Vacant Board of Governors Unknown William Dudley (Retiring) Vice Chair, New York Moderate** Loretta Mester Cleveland Hawk Thomas Barkin Richmond Moderate Hawk Raphael Bostic Atlanta Moderate John Williams San Francisco Hawk The FOMC in 2018 Federal Open Markets Committee Alternate Members Eric Rosengen Boston Charles Evans Chicago Ester George Kansas City James Bullard St. Louis Michael Strine First Vice President, New York *Nominated by President Trump and approved by the Senate Banking Committee but not yet confirmed **Unknown after Dudley’s retirement Source: Federal Reserve and US Department of Commerce 2018 FOMC Votes Dove 1 Moderate 3 Hawks 5 Unknowns 3 Chandler Asset Management | 7 Bond Yields Source: Bloomberg We believe the recent move up in rates has been fueled by increased optimism about economic growth as a result of tax reform, relatively strong fourth quarter corporate earnings,and signs of increasing wage pressure (which is viewed as a precursor to overall inflation).Still,the yield curve remains quite flat by historical standards with the spread between 2-year and 10-year Treasuries just 61 basis points at the end of February. Source: Bloomberg 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% 4.0% US Treasury Note Yields 2-Year 5-Year 10-Year Yi e l d ( % ) 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% 4.0% US Treasury Yield Curve Feb-18 Nov-17 Feb-17 Yi e l d ( % ) Chandler Asset Management | 8 Employment U.S.payrolls rose by 200,000 in January,exceeding the consensus forecast of 180,000.November and December payrolls were revised down by a net total of 24,000.On a trailing 3-month and 6-month basis,payrolls increased by an average of 192,000 and 180,000 per month,respectively.The unemployment rate and the labor participation rate were unchanged in January at 4.1%and 62.7%,respectively. A broader measure of unemployment called the U-6,which includes those who are marginally attached to the labor force and employed part time for economic reasons,edged up to 8.2%in January from 8.1%in December and 8.0%in November.Wages rose 0.3%in January,following an upwardly revised 0.4%increase in December.Wages were up 2.9%on a year-over-year basis in January (the highest year-over-year pace since June 2009),ahead of the 2.6%consensus forecast.The average workweek declined to 34.3 hours from 34.5 hours. Source: US Department of Labor Source: US Department of Labor 0 50 100 150 200 250 300 350 M O M C h a n g e I n ( 0 0 0 ' s ) Nonfarm Payroll (000's) 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% 9.0% 10.0% 11.0% 12.0% 13.0% Unemployment Rate Underemployment Rate (U6) Unemployment Rate (U3) Ra t e ( % ) Chandler Asset Management | 9 Inflation The Consumer Price Index (CPI)was up 2.1%year-over-year in January,unchanged from December.Core CPI (CPI less food and energy)was up 1.8%year-over-year in January,also unchanged from December.The Personal Consumption Expenditures (PCE)index was up 1.7%year-over-year in January,unchanged from December.Core PCE (excluding food and energy)was up just 1.5%on a year- over-year basis in January, also unchanged from December. PCE inflation remains below the Fed's 2.0% target. Source: US Department of Labor Source: US Department of Labor 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% Consumer Price Index (CPI) CPI YOY % Change Core CPI YOY % Change YO Y ( % ) C h a n g e -0.5% 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% Personal Consumption Expenditures (PCE) PCE Price Deflator YOY % Change PCE Core Deflator YOY % Change YO Y ( % ) C h a n g e Chandler Asset Management | 10 2018 Chandler Asset Management, Inc, An Independent Registered Investment Adviser. This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment. Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates. ICE BAML 1-5 Year US Treasury & Agency Index The ICE BAML US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. (Index: GVA0. Please visit www.mlindex.ml.com for more information) Source ice Data Indices, LLC ("ICE"), used with permission. ICE PERMITS USE OF THE ICE INDICES AND RELATED DATA ON AN "AS IS" BASIS; ICE, ITS AFFILIATES AND THEIR RESPECTIVE THIRD PARTY SUPPLIERS DISCLAIM ANY AND ALL WARRANTIES AND REPRESENTATIONS, EXPRESS AND/OR IMPLIED, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE, INCLUDING THE INDICES, INDEX DATA AND ANY DATA INCLUDED IN, RELATED TO, OR DERIVED THEREFROM. NEITHER ICE DATA, ITS AFFILIATES OR THEIR RESPECTIVE THIRD PARTY PROVIDERS GUARANTEE THE QUALITY, ADEQUACY, ACCURACY, TIMELINESS OR COMPLETENESS OF THE INDICES OR THE INDEX DATA OR ANY COMPONENT THEREOF, AND THE INDICES AND INDEX DATA AND ALL COMPONENTS THEREOF ARE PROVIDED ON AN "AS IS" BASIS AND LICENSEE'S USE IS AT LICENSEE'S OWN RISK. ICE DATA, ITS AFFILIATES AND THEIR RESPECTIVE THIRD PARTY DO NOT SPONSOR, ENDORSE, OR RECOMMEND CHANDLER ASSET MANAGEMENT, OR ANY OF ITS PRODUCTS OR SERVICES. Disclosures City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1149 Agenda Date:3/14/2018 Version:1 Item #:2. Report regarding holding a Public Hearing on the City’s housing,community,and economic development needs for the 2018-2023 Five-Year Consolidated Plan and 2018-2019 One Year Action Plan and providing direction to the Community Development Block Grant Subcommittee regarding funding priorities.(Maria Wada, Community Development Coordinator) RECOMMENDATION Staff recommends that the City Council hear public testimony on the City’s housing,community,and economic development needs for the Five-Year Consolidated Plan 2018-2023 and the 2018-2019 Annual Action Plan,and provide direction to the Community Development Block Grant Subcommittee regarding funding priorities. BACKGROUND The U.S.Department of Housing and Urban Development (HUD)requires local jurisdictions to prepare a Five- Year Consolidated Plan (Consolidated Plan),this cycle is from 2018 to 2023,as well as an Annual Action Plan (Action Plan)for the upcoming Fiscal Year,2018-2019,in order to receive funds through the Community Development Block Grant (CDBG)Program.As part of the development of the Consolidated and Action Plans, the City is required to hold two public hearings.The purpose of the March 14,2018 public hearing is to obtain citizens’ views on housing, community, and economic development needs which will inform the Plans. Additionally,for those nonprofit organizations seeking CDBG funds,they may use this public hearing to make brief comments to City Council regarding their programs.The City Council can take this opportunity to ask the nonprofit organizations questions regarding their proposed activities and to give direction to the CDBG Subcommittee on funding priorities.A notice of public hearing was published in the San Mateo County Times on February 26,2018.The second public hearing,currently planned for May 9,2018,is for Council to consider adopting the Consolidated and Action Plans, and make final allocations of CDBG funding. DISCUSSION Funds Available for Fiscal Year 2018-2019 Similar to last Fiscal Year,the City has not yet been notified of its entitlement allocation for Fiscal Year (FY) 2018-19.Typically,Council identifies their priorities and staff drafts a budget with the assumption that the City will receive the same amount as the previous year.The City received $410,386 in FY 2017-18;however,with the shift in budget priorities and regulations at the federal level it is difficult to anticipate what the FY 2018-19 budget will include for entitlement cities. Usually,at this stage in drafting the Annual Action Plan,the CDBG Subcommittee and Council are able to provide preliminary funding allocations to public service sub-recipients and programs.Given the extent of City of South San Francisco Printed on 3/8/2018Page 1 of 4 powered by Legistar™ File #:17-1149 Agenda Date:3/14/2018 Version:1 Item #:2. provide preliminary funding allocations to public service sub-recipients and programs.Given the extent of uncertainty surrounding the City’s grant entitlement,Program Income (PI)and HUD regulations,staff requests that Council provide general feedback to the Subcommittee and staff regarding their priorities,which can then be used to draft the Action Plan once direction is received from HUD.Staff recommends following procedures from last year,which would allocate a percentage of the funding to public services based on prior funding years and feedback received during the public hearing. Pursuant to federal spending limitations,a total of 15 percent of the entitlement amount plus 15 percent of prior year program income (from FY 2017-18)may be allocated to nonprofit organizations for public service activities.The amount available for public services is therefore undetermined at this point,but in the past has been approximately $80,000 per year. CDBG administration costs (i.e.City staff time to administer the grant)also have a mandated spending limitation of 20 percent of the entitlement amount plus 20 percent of estimated current year program income (from FY 2017-18).This line item’s spending limits are mandated by congressional statute and may not be exceeded. CDBG Programs The following is a summary of currently funded activities under the CDBG Program. Public Services The City issued a Notice of Funding Availability (NOFA)for FY 2018-19 CDBG funds for public services,fair housing,minor home repair programs,housing activities,and public facility improvement projects on December 11,2017.The applications were made available online from December 11,2017 to January 26,2018. Additionally,an invitation to submit proposals was posted on the City’s website,published in the San Mateo County Times on December 11,2017,and an email notification was sent to the City’s community service providers list.A Technical Assistance Workshop was also held for any agencies unfamiliar with City Data Services and required training on how to submit an application. Project proposals and budgets submitted by nonprofit organizations seeking funding reflect a one-year program that would renew the same goals and objectives for the following year.FY 2018-19 is the start of a new two year cycle.Attachment 1 includes a summary of Public Service Sub-recipients’FY 2017-18 funding distribution and FY 2018-19 goals and funding requests.Attachment 2 includes the applications as submitted. All of the non-profits that received funding from the City in FY 2017-18 submitted applications for FY 2018-19 funding, except for Health Mobile. The non-profits that submitted applications this year are listed below. •CORA •Hip Housing •John's Closet •Legal Aid Society •Ombudsman Services City of South San Francisco Printed on 3/8/2018Page 2 of 4 powered by Legistar™ File #:17-1149 Agenda Date:3/14/2018 Version:1 Item #:2. •Rape Trauma Services Center •Samaritan House •StarVista •Project Sentinel •CID •El Concilio of San Mateo County •Rebuilding Together The City received one “new”application from LifeMoves (formerly InnVision Shelter Network).This non- profit was funded by the City’s CDBG program from 2007 to 2012. Fair Housing The City has targeted the HOME Administrative funds it receives from the County for fair housing activities since the CDBG regulations require the City to affirmatively further fair housing.Fair housing activities may only be funded from administration or public service type funds.In FY 2017-18,the HOME Administrative funds were allocated to Project Sentinel,a non-profit fair housing provider.Project Sentinel has submitted an application for this cycle. City Sponsored Housing Rehabilitation Loan Program The Housing Rehabilitation Loan Program assists low and moderate-income homeowners with housing loans and/or grants to rehabilitate their homes.This program demonstrates the City’s commitment to maintaining affordable housing and anti-blight and anti-displacement efforts.The Housing Rehabilitation Loan Program was modified recently to help broaden the range of eligible households and increasing the budget per loan from $35,000 to $65,000.The Housing Rehabilitation Loan Program is being modified to improve efficiency and to reduce administrative cost.Staff is currently working with other members of the CDBG Cohort of entitlement cities to improve this process. Debris Box Vouchers Debris Box Vouchers are issued to clear code violations and for emergencies.Debris box vouchers are targeted for the cleanup of conditions that affect the health, safety, or appearance of properties. Emergency Home Repair Vouchers Emergency Home Repair Vouchers are provided as grants of up to $5,500 for qualifying homeowners.These vouchers apply to minor emergency home repairs and minor code violations,such as broken sewer lines,water heater replacement,roof repairs,broken windows,etc.These grants have no fees or charges except any required permit fees. The homeowner is responsible for any costs beyond the grant amount. Public Improvement Projects In FY 2017-18,CDBG funds are being used to make public improvements.Such projects include updating and improving lighting to address safety concerns in the public right of way;installing pedestrian beacons to improve pedestrian safety along Grand Avenue and various locations throughout the City;HVAC updates to the City of South San Francisco Printed on 3/8/2018Page 3 of 4 powered by Legistar™ File #:17-1149 Agenda Date:3/14/2018 Version:1 Item #:2. senior center, and additional parking lot and ADA access improvements. FISCAL IMPACT Holding this Public Hearing has no fiscal impact on the General Fund.In order for the City to allocate federal funds,two Public Hearings must be held.This is the first.At a subsequent City Council meeting,Council will be asked to consider adopting the Consolidated Plan and Action Plan following the second Public Hearing. CONCLUSION It is recommended that the City Council conduct a public hearing,take testimony on the City's housing, community,and economic development needs for the Consolidates Plan and Action Plan,and provide direction to the CDBG Subcommittee regarding funding priorities. Attachments: 1.Public Service Sub-recipients’FY 2017-18 funding distribution and FY 2018-19 goals and funding requests 2.Public Service Sub-recipients’ applications City of South San Francisco Printed on 3/8/2018Page 4 of 4 powered by Legistar™ Attachment 1 South San Francisco FY 2018‐19 CDBG Grant Allocation requests Agency/Program FY 17‐18  amount  approved FY 18‐19  amount  requested FY 18‐19  Client  Goal Public Services 1CORA ‐ Emergency Shelter Program10,800$    15,000$       6 2Lifemoves20,000$       26 3HIP Housing 10,800$    10,000$       13 4John's Closet5,400$      5,000$          60 5Legal Aid Society10,800$    10,800$       75 6Ombudsman Services of SMC10,000$    15,000$       74 7Rape Trauma Services10,745$    10,000$       50 8Samaritan House ‐ Safe Harbor Shelter15,222$    12,000$       63 9StarVista7,500$      7,500$          15 10 Subtotal81,267$    105,300$ Minor Home Repair Programs 11CID ‐Housing Accessibility Modifications (HAM) 10,000$    10,000$       7 12El Concilio ‐Peninsula Minor Home Repair 37,500$    37,500$       30 13Rebuilding Together ‐National Rebuilding Day **15,750$    15,750$       3 14Rebuilding Together ‐Safe at Home 70,000$    55,000$       15 15 Subtotal133,250$  118,250$ 16 Fair Housing Programs 17Project Sentinel11,437$    11,437$       87 19 Total225,954$  234,987$ 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6491&prop=26 1/7 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1.Organization Name: Center for Independence of Individuals with Disabilities 2.Project Title: Housing Accessibility Modifications (HAM) We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per Redwood City $15,000 15% 9 16% $1,666.67 City of San Mateo $20,000 20% 10 18% $2,000.00 County of San Mateo $55,000 55% 30 54% $1,833.33 South San Francisco $10,000 10% 7 12% $1,428.57 Total $100,000 100% 56 100% $1,785.71 Grant Funded Programs: We are applying for a Minor Home Repair Program CDBG National Objective Eligibility - How are you serving low income populations? Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed benefit status is required): Abused children Homeless persons Victims of domestic violence Illiterate adults Elderly persons/seniors (age 62+) Persons living with AIDS Severely disabled adults Migrant farm workers Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. All Home Accessibility Modification (HAM) consumers/applicants must meet the income requirements for either the extremely low, very low, and low income categories. Services are only available to individuals and families with functional limitations. CID requires all applicants to complete an intake to verify that they qualify under the terms stated under each grant agreement, as well as the policies necessary for consumers of an Independent Living Center (e.g. Disabilities, income requirements, and needs) to become more independent. When more than self verification is required under a specific grant and policy and stipulation, we gather all pertinent income information prior to starting modification to any households. Examples of acceptable forms of income verification include: W-2 from prior years, recent payroll stubs (3 months), copies of SSI award letters, AFDC award letters etc. 3. Project Address: 2001 Winward Way, Suite 103 City: San Mateo Zip: 94404-2499 4.Provide a one sentence project summary: The Housing Accessibility Modification (HAM) program will provide modifications to homes of persons with disabilities to improve accessibility and increase safety. Organization Address: 2001 Winward Way, Suite 103 City: San Mateo Zip: 94404-2499 Organization Phone:650-645-1780 Website: http://www.cidsanmateo.org/ Type of Applicant: Non-Profit Our agency serves: 5.Contact Person / Project Administrator:Name: Alexandra Manieri Title: Program Manager Telephone: 650- 645-1780, Ext. 119 Contact Email: alexandram@cidsanmateo.org; lisah@cidsanmateo.org Fax: 650-645-1785 6. Name of Agency Donna Reed 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6491&prop=26 2/7 Director: 7.Fiscal Officer:Name: Tsegereda Andarge Email: tsegeredat@cidsanmateo.org Telephone: 650- 645-1780 Ext. 111 Fiscal Officer Address: 2001 Winward Way, Suite 103 City: San Mateo Zip: 94404-2499 8.Authorized Signatory:Name: Donna Reed Email: donnar@cidsanmateo.org Telephone: 650- 645-1780 Ext 113 Authorized Signatory Address: 2001 Winward Way, Suite 103 City: San Mateo Zip: 94404-2499 9.Please provide days and hours of regularly scheduled operation: Office Hours are Monday - Friday from 9 am - 5 pm. 10.DUNS Number: 049014111 Federal EIN/TIN Number: 94-2581080 11.HUD Activity: Choose the HUD activity that most closely matches your service: 14A - Rehab: Single-Unit Residential 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. Accessible, affordable housing is a major concern for people with disabilities in San Mateo County. A recent government report showed that San Mateo County ranks the least affordable housing market in the state with 12% of its residents able to purchase a home (SF is at 14%). The major emphasis in CID's housing efforts is our Housing Accessibility Program (HAM). Through the HAM Program, CID installs ramps, hand rails, grab bars, vertical lifts, and other modifications to make homes accessible. These modifications assist people with disabilities to remain at home or move back into their homes with greater independence, preventing the need to move into a skilled nursing or other institutional care facility. CID cooperates with cities and the County housing agencies in San Mateo County to increase then number of accessible and affordable housing. Our key objective for all cities is to provide home modifications for extremely low, very low, and low income individuals with disabilities living in San Mateo County. Our priorities are to provide individuals with disabilities who have low resources the opportunity to become more independent in their homes through modifications that will keep them safe in their homes. 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Determination of need for each specific jurisdiction that we are applying for funds is based on past performances of the agency, demands identified by request, and similar programs within a specific jurisdictional area. Additionally, we audit our organization on key demographic of nationality and diverse population of services provided and outreach to different communities. Population: The target population is individuals with disabilities. According to 2010 Census data, 18.9% of Redwood City residents have disabilities. Additional increase projection in the future occurring with the growing elderly community. Areas: The targeted area is all residential households within the Redwood city limits that are low, very low, and extremely low income level. 'Redwood City QuickFacts from the US Census Bureau.' San Mateo (city) QuickFacts from the US Census Bureau. N.p., n.d. Web. 21 Jan. 2016 13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Determination of need for each specific jurisdiction that we are applying for funds is based on past performances of the agency, demands identified by request, and similar programs within a specific jurisdictional area. Additionally, we audit our organization on key demographic of nationality and diverse population of services provided and outreach to different communities. Population: The target population is individuals with disabilities living in the City of San Mateo. According to 2010 Census data, 15% of the City of San Mateo residents have disabilities. Additional increase projection in the future occurring with the growing elderly community. Areas: The targeted area is all residential households within the San Mateo city limits that are low, very low, and extremely low income level. 'City of San Mateo QuickFacts from the US Census Bureau.' San Mateo (city) QuickFacts from the US Census Bureau. N.p., n.d. Web. 21 Jan. 2016 13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Determination of need for each specific jurisdiction that we are applying for funds is based on past performances of the agency, demands identified by request, and similar programs within a specific jurisdictional area. Additionally, we audit our organization on key demographic of nationality and diverse population of services provided and outreach to different communities. Population: The target population is individuals with disabilities living in the County of San Mateo. According to 2010 Census data, 19.8% of residents of the County of San Mateo have disabilities. Additional increase projection in the future occurring with the growing elderly community. Areas: All residential households within the San Mateo County limits that are low, very low, and extremely low income level. 'County of San Mateo QuickFacts from the US Census Bureau.' San Mateo (city) QuickFacts from the US Census Bureau. N.p., n.d. Web. 21 Jan. 2016 13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6491&prop=26 3/7 specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Determination of need for each specific jurisdiction that we are applying for funds is based on past performances of the agency, demands identified by request, and similar programs within a specific jurisdictional area. Additionally, we audit our organization on key demographic of nationality and diverse population of services provided and outreach to different communities. Population: The target population is individuals with disabilities living in South San Francisco. According to 2010 Census data, 17.75% of South San Francisco residents have disabilities. Additional increase projection in the future occurring with the growing elderly community. Areas: All residential households within the South San Francisco city limits that are low, very low, and extremely low income level. 'South San Francisco (city) QuickFacts from the US Census Bureau.' San Mateo (city) QuickFacts from the US Census Bureau. N.p., n.d. Web. 21 Jan. 2016 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. Our Home Accessibility Modification (HAM) Program is continuously monitored throughout the fiscal year to ensure that projected timelines and milestones are met. In the beginning of each fiscal year, we evaluate the amount of funding that is allotted for each individual city and/or county to set monthly and quarterly milestones to be met regarding spending and the number of consumers to be served in order to reach our annual program goals. After each monthly review, we evaluate progress toward our annual goal and which cities and/or county may be lacking in consumer requests. We will schedule outreaches in the target areas to increase community awareness of our organization and the HAM program. All our HAM project goals are set, achievable, measurable, time limited, and clearly stated on our work plans for each project. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. CID provides quality satisfaction surveys for all Home Accessibility Modification Program clients served in order to monitor the services provided. We gauge our program success by our consumers' satisfaction, as well as reaching milestones set in the grant stipulations, including the number of individuals households served, the number and type of modifications provided, and diversity of consumers served. Internally, one of our greatest accomplishments to date is cutting our waiting list down by 50% from prior years. From a consumer stand point, the majority of consumers surveyed report that they are satisfied with the HAM program and that they are more independent as a result of HAM services. Increased independence is provided through installation of grab bars in a bathroom so that an individual can shower without care attendants or the installation of a ramp so that an individual can move in and out freely without assistance. These modifications essentially prevent individuals from having to be institutionalized and allows them to live more independently in their home and community. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. We currently collaborate with Home Safety Services and EVator as contractors who install the modifications. Additionally, we work closely with Rebuilding Together, another local non profit that also provides home modifications to the community. The nature of our partnership/collaboration is working closely on projects, outside contracts, and proper referrals. We have collaborated on a share of cost to consumers on specific funding sources, we make referrals to one another if the other agency is better equipped to provide services. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. Trends show that the number of older adults and individuals with disabilities in San Mateo County could increase by 30-40% by 2020 (Lisa et all). As an Independent Living Center serving individuals of all ages and disabilities, we are seeing an increase in the needs for our Home Accessibility Modification Program, as well as our AT Department (e.g Stairlifts). Without these funds, our HAM program would not be able to provide home accessibility modifications for as many residents as previously served, as other funding sources cover administration costs, but will not cover materials and supplies for the program. Without these funds there could be an increase of individuals will no longer be able to live independently in their homes, and consequently stripped of their independence. It could also potentially put a financial strain on the individuals family, county, and state due to high cost of institutionalization. As a Center, our HAM program is the most vital to the San Mateo County community and without these funds we would inevitably lose staff and lose one of our most valued and long standing programs in the community. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19.Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a.Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a.Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b.All beneficiaries to be served per grant jurisdiction application regardless of income Hoouseholds Hoouseholds Daly City 8 8 Redwood City 9 9 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6491&prop=26 4/7 City of San Mateo 10 10 County of San Mateo 30 30 South San Francisco 7 7 Totals 64 64 19.Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other Disabled 20.Affirmative Outreach: a.Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%10 100% White and not Hispanic 40,65654.64% 550.00% White and Hispanic 23,55731.66% 110.00% Asian 6,7159.03% 220.00% African American 1,9162.58% 00.00% Pacific Islander 6630.89% 00.00% Native American 3840.52% 00.00% Other 1,5112.03% 220.00% Race & Ethnicity City of San Mateo Population City of San Mateo % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 97,207100%9 100% White and not Hispanic 45,24046.54% 333.33% White and Hispanic 25,81526.56% 222.22% Asian 18,15318.67% 00.00% African American 2,0992.16% 444.44% Pacific Islander 1,9371.99% 00.00% Native American 1400.14% 00.00% Other 3,8233.93% 00.00% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%7 100% White and not Hispanic 23,76037.34% 228.57% White and Hispanic 21,64534.02% 00.00% Asian 23,29336.61% 342.86% African American 1,6252.55% 00.00% Pacific Islander 1,1111.75% 00.00% Native American 3950.62% 00.00% Other 9,59815.08% 228.57% b.Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: Based on the statistical analysis of people served by CID and race and ethnicity average of each city (Redwood City, SSF, and City of San Mateo) additional outreach needs to be conducted in the Hispanic (non white) and Asian communities in all 3 demographic areas. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. The majority of our administrative costs are funded by the Department of Rehabilitation (DOR) revenue. As of date, we have already allocated funding from DOR to help fund support staff to help coordinate the modification of jobs, contractors, billing, and additional administrative duties associated with the HAM program. Staff List List below key staff members who work on this program Position TitleName of Staff Job Responsibilities Qualifications 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6491&prop=26 5/7 Person HAM CoordinatorLisa HeathCoordination of all HAM projects Background in Administration Fiscal ManagerTsgereda AndargeFiscal Management for entire organization Background in Fiscal Management PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood CityCity of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested%Requested%Requested%RequestedPgm%Requested Labor Finance Manager $65,00010% $6,50018% $1,20023% $1,50046% $3,00012% $800100%$6,500 Taxes/Benefits $0 $0 $0 $0 $0 $0 $0 Operations/Maintenance Materials/Contractor $93,500100% $93,50015% $13,80020% $18,50056% $52,00010% $9,200100%$93,500 Administration $0 $0 $0 $0 $0 $00% $0 TOTAL $158,50063%$100,00015%$15,00020%$20,00055%$55,00010%$10,000100%$100,000 Number of Individual Beneficiaries 9 10 30 7 56 Cost per Individual $1,666.67$2,000.00$1,833.33$1,428.57$1,785.71 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1.Funding Criteria: 1.Affordable Housing: Acquisition of sites for affordable housing, new construction of affordable housing, conversion of existing housing to affordable, acquisition and rehabilitation of rental housing (includes special needs housing). 2. Marketing/Advertising a.Check all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website CIP (Handbook/Database) Outreach presentations to service providers Outreach presentations to public PSA’s b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Brochures are available in Spanish and English. Large print or braille materials are available upon request. Languages spoken in the office: Tagalog, Spanish, and Arabic. c. How and where are the materials distributed? Material for our Home Accessibility Modification (HAM) program are prominently displayed in the lobby of our Main Office (San Mateo) and our Branch Office (San Bruno). Additionally, when an individual conducts an intake for any of our programs, they are given an overview and materials for the HAM program as well. During all outreaches to different community partners in San Mateo County, we distribute pamphlets describing the services at our center. Some of our common targets for outreaches for the HAM program are: hospitals, Occupational Therapists, Physical Therapists, Social Workers, teachers, and organizations that are specifically geared towards diverse groups. Staff also frequently participate in senior information and health fairs and other resource fairs to distribute HAM materials directly to community members who could benefit from the program. 3.Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. Our program helps individuals in the community through home modifications or using Assitive technology (e.g stair lifts). These efforts assist us to maintain people's independence and safety, while fostering community integration. As a result of our program, going to the grocery story, getting to work or to a doctor's appointment becomes possible. One of the biggest impact we have through this program is helping individuals remain in their homes as well as return home form institutional settings by providing structural improvements that give power and independence back to the consumer. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6491&prop=26 6/6 b.In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: We provided services to a 77 year old male consumer who resides in San Mateo County. His primary disability is blindness, but he also had a stroke and a broken hip fracture. By installing a ramp and grab bars, James is able to be mobile and maintain the ability to participate in community activities. One of his favorite pastimes is to go to parties with his biker friends. He also attends daycare 4 times a week where he walks regularly and learns to exercise with his hands. When I spoke with Katie, the caregiver, she told me that he absolutely enjoys his ramp and the “social” freedom it has given him. Attachments 1.Resolution authorizing application and designation of signatory, by the Board of Directors Board_Resolution_-_City_of_Redwood_City_-_July_2017.pdf Board_Resolution_-_South_San_Francisco_-_July_2017.pdf Board_Resolution_-_City_of_San_Mateo_-_July_2017.pdf Board_Resolution_-_County_of_San_Mateo_-_July_2017.pdf 2.Proof of 501(c)3 / tax-exempt status Attachment_2._CID_-_501c3_Status.pdf 3.By-laws Attachment_3._CID_-_ByLaws.pdf 4.Articles of Incorporation Attachment_4._CID_-_Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term BOARD_OF_DIRECTORS_-_ROSTER_-_01-08-2018_- _with_2017_Meeting_dates.pdf 6.Organizational chart for entire organizationOrganizational_Chart_2017-2018_-_11-14-2017.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. CID_Audit_Report_FYE_Sept_30_2016.pdf Single_Audit_Letter_-_CDS.pdf 8.The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget CID_Agency_Budget_FY17-18.pdf Proposed_Agency_Budget_-_FY18-19.pdf HAM_Program_Budget_FY_2018-2019.pdf 9.Mission Statement CID_-_Mission_Statement.pdf 10.Non-discrimination policy for Staff and Clients CID_-_Non-discrimination_Policy_for_Staff_and_Clients.pdf 11.Reasonable Accommodations Policy for Staff and Clients CID_- _Reasonable_Accommodations_Policy_for_Staff_and_Clients.pdf 12.Conflict of Interest Policy. (If not available, please indicate when you will submit) CID_-_Conflict_of_Interest_Policy.pdf 13.Other - Download All Attachments Program Manager Signature Donna Reed-Silva Date Signed 01/23/2018 Initially submitted: Jan 23, 2018 - 11:09:22 Returned to Draft 02-16-2016 by City of San Mateo Reason: In reference to 2/16/16 meeting with Lisa and other home repair program providers, please take a look at # of clients to be served. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6411&prop=11 1/7 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1.Organization Name: Community Overcoming Relationship Abuse (CORA) 2.Project Title: CORA Safe House (Emergency Shelter) Program We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Persons Served % of Persons Served Total $ Per Persons Redwood City $15,000 2% 18 19% $833.33 County of San Mateo $30,000 5% 70 74% $428.57 South San Francisco $15,000 2% 6 6% $2,500.00 Total $60,000 9% 94 100% $638.30 Grant Funded Programs: We are applying for a Public Services Program CDBG National Objective Eligibility - How are you serving low income populations? Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed benefit status is required): Abused children Homeless persons Victims of domestic violence Illiterate adults Elderly persons/seniors (age 62+) Persons living with AIDS Severely disabled adults Migrant farm workers Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. All of our clients are presumed eligible, based on their status as 'battered spouses' -- see 24 CFR 570.483(b)(2)(ii) (A): https://www.law.cornell.edu/cfr/text/24/570.483. 3. Project Address: Suppressed City: Suppressed Zip: 94403-1814 4.Provide a one sentence project summary: To provide operating assistance for CORA's Safe Houses (emergency shelters) providing victims and survivors of domestic violence and their children with a confidential and safe living environment for up to six months. Organization Address: 2211 Palm Avenue City: San Mateo Zip: 94403-1814 Organization Phone:650-652-0800 Website: http://www.corasupport.org/ Type of Applicant: Non-Profit Our agency serves: Persons 5.Contact Person / Project Administrator: Name: Ana Morales Title: Grants & Contracts Officer Telephone: 650-652-0800 Contact Email: anam@corasupport.org Fax: 650-652-0808 6.Name of Agency Director: Melissa Lukin 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6411&prop=11 2/7 7.Fiscal Officer:Name: Cheryle Matteo Email: anam@corasupport.org; cherylem@corasupport.org Telephone: 650-652-0800 Fiscal Officer Address: 2211 Palm Ave.City: San Mateo Zip: 94403-1814 8.Authorized Signatory:Name: Melissa Lukin Email: MelissaL@corasupport.org Telephone: 650-652-0800 Authorized Signatory Address: 2211 Palm Ave.City: San Mateo Zip: 94403-1814 9.Please provide days and hours of regularly scheduled operation: CORA's Community Office is open 9:00AM to 5:00PM Monday through Friday, except for holidays. However, CORA's hotline is answered by a trained crisis counselor 24 hours a day, 365 days a year. CORA's safe houses also are in operation 24 hours a day, 365 days a year. 10.DUNS Number: 015862386 Federal EIN/TIN Number: 94-2481188 11.HUD Activity: Choose the HUD activity that most closely matches your service: 05G - Battered and Abused Spouses 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. This project requests continued support for CORA's Safe Houses serving survivors of domestic violence and their children. CORA’s Safe Houses are part of the agency’s overall effort to progressively engage clients at risk of homelessness. From hotel vouchers to 3-year housing vouchers, CORA prevents homelessness, providing customized levels of assistance that preserve the most expensive interventions for households with the most severe barriers to housing. Funds will support CORA’s client advocates who provide clients at the Safe Houses with the support and opportunities they need to set and attain their goals. A primary goal of Safe House staff is to help clients build into their lives safety and self-sufficiency so they are less likely to need emergency services. Toward this end, staff use a trauma-informed model of service, which means incorporating an understanding of the impact of trauma into all aspects of service. Using a trauma-informed approach provides a proven framework for assisting survivors in strengthening their own psychological capacities so they can rebuild their lives. PROGRAM OBJECTIVES: -80% of CORA's Safe House Program clients will demonstrate an increase in self-sufficiency, improving the client’s ability to re-build a life free from abuse. -80% of clients that complete the Safe House Program will transition into safe housing. 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Our target population to be served are victims and survivors of domestic violence, including the children of those who have been subjected to domestic violence. Our clients are San Mateo County residents. Domestic violence continues to be a pervasive social problem impacting all social, economic, and cultural groups and has life-changing consequences in the lives of victims and their families. One way CORA determines the need by city/Jurisdiction is through its most recent data on requests for service. For example, during the program year 2016-17, CORA received more than 12,140 calls for domestic violence assistance from San Mateo County residents, including through our local police departments and legal hotline. Among clients, 13.6% came from Redwood City, second only to the City of San Mateo. The actual number of residents from specific cities that will ultimately be housed in a CORA Safe House in any given year is dependent on a number of factors outside of CORA's control, including the willingness of the survivor to leave his/her home for CORA's Safe House, openings in CORA’s Safe Houses when a resident from a particular city calls, and the clients’ need for a CORA Safe House. We also look at historical trends at the agency; understanding that Safe House statistics vary from year-to-year, estimates for services are based on a reasonable assessment of these factors. The results of these considerations are listed in our answer to question 18. 13B. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Our target population to be served are victims and survivors of domestic violence, including the children of those who have been subjected to domestic violence. Our clients are San Mateo County residents. Domestic violence continues to be a pervasive social problem impacting all social, economic, and cultural groups and has life-changing consequences in the lives of victims and their families. One way CORA determines the need by city/Jurisdiction is through its most recent data on requests for service. For example, during the program year 2016-17, CORA received more than 12,140 calls for domestic violence assistance from San Mateo County residents, including through our local police departments and legal hotline. Among clients, 47.5% came from the County of San Mateo’s non-entitlement cities. The actual number of residents from specific cities that will ultimately be housed in a CORA Safe House in any given year is dependent on a number of factors outside of CORA's control, including the willingness of the survivor to leave his/her home for CORA's Safe House, openings in CORA’s Safe Houses when a resident from a particular city 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6411&prop=11 3/7 calls, and the clients’ need for a CORA Safe House. We also look at historical trends at the agency; understanding that Safe House statistics vary from year-to-year, estimates for services are based on a reasonable assessment of these factors. The results of these considerations are listed in our answer to question 18. 13C. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Our target population to be served are victims and survivors of domestic violence, including the children of those who have been subjected to domestic violence. Our clients are San Mateo County residents. Domestic violence continues to be a pervasive social problem impacting all social, economic, and cultural groups and has life-changing consequences in the lives of victims and their families. One way CORA determines the need by city/Jurisdiction is through its most recent data on requests for service. For example, during the program year 2016-17, CORA received more than 12,140 calls for domestic violence assistance from San Mateo County residents, including through our local police departments and legal hotline. Among clients, 6.8% came from South San Francisco. The actual number of residents from specific cities that will ultimately be housed in a CORA Safe House in any given year is dependent on a number of factors outside of CORA's control, including the willingness of the survivor to leave his/her home for CORA's Safe House, openings in CORA’s Safe Houses when a resident from a particular city calls, and the clients’ need for a CORA Safe House. We also look at historical trends at the agency; understanding that Safe House statistics vary from year-to-year, estimates for services are based on a reasonable assessment of these factors. The results of these considerations are listed in our answer to question 18. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. CORA has operated its Safe House continuously since 1978, therefore the program will continue into the new CDBG program year without interruption. As we requested significantly less funding than what it costs to serve each jurisdiction, we anticipate invoicing for funds within the first two to three quarters for each jurisdiction. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. CORA's goal is to make sure that when someone calls in need, we are able to provide appropriate services. For Safe House clients, success is determined by assessing how clients are able to commit to the self-sufficiency and safety plan they develop with Safe House staff and are able to access appropriate resources to move into a safe and secure environment. Assessments are taken during intake and exit. We track populations served (as listed in our answer to question 18) through our agency's relational database, Apricot. To manage Apricot, CORA employs a full time Data Analyst who provides outcome reports to funders and to our agency for program improvement. CORA’s evaluation efforts are built on a third party evaluation project that examined the impact and effectiveness of its programs. This project developed outcome tools that were aligned with the Domestic Violence Evidence Project’s theory of change (www.DVevidenceproject.org), implementable in CORA’s program structures, and compatible with the agency’s database, while also increasing CORA’s ongoing capacity to conduct evaluation of its programs. Two tools were implemented to collect quantitative data on Safe House clients: the Self-Sufficiency Matrix and a report to track exits to safe housing. For FY17, 87% of clients improved in at least one self-sufficiency area, and 90% of clients completing the Safe House Program exited to a safe living environment. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. CORA's collaborative work spans 3 categories: Adjunct Services: To ensure clients have the best opportunity to heal and rebuild, CORA works with individuals, other non-profits, government entities, and the private sector to increase the effectiveness and impact of its work. For Safe Houses clients we provide food, clothing, access to benefits, life skills, transportation, and more. CORA has also created partnerships with local landlords by cultivating relationships with those amenable to renting their properties to CORA clients. Additionally, CORA works closely with local legal service providers to coordinate rather than duplicate services, and has established referral protocols with agencies to fulfill survivors’ legal needs that are outside the scope of CORA’s services. Advocacy and Systems Change: CORA is part of a larger network of DV agencies through the California Partnership to End Domestic Violence. CORA staff also represent us on various County committees including: the Domestic Violence Council, the Death Review Team, the Legal Process Committee, Coordinated Response Committee, and the Continuum of Care Steering Committee. Community Education: CORA partners with local schools through presentations and activities to engage students and teachers in identifying and preventing domestic (and dating) violence. CORA coordinates its outreach through a number of other agencies, including community centers, doctors' offices, and legal aid agencies. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. Domestic violence (DV) and its far-reaching social consequences continue to plague all social, economic, educational, and cultural groups. In the Bay Area, this demand is complicated by the decreasing attainability of affordable housing. This places a special burden on DV victims and survivors, who many times are financially dependent on their abuser and cannot afford homes of their own, forcing them to choose between homelessness and staying with the abuser. Many have chosen homelessness. The 2017 San Mateo County Homeless Census and Survey found that not only did 33.7% of unsheltered homeless respondents report experiencing DV, but this represented more than doubling in the proportion affected in 2013 (16%). Meanwhile, others have chosen 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6411&prop=11 4/7 to stay with their abuser. This means that survivors, already dealing with the trauma of an abusive relationship, now face serious challenges related to their safety and stability, often leading to more complex mental health challenges. Without CDBG funding, consequences could include programmatic cutbacks, including a reduction of Safe House staff hours, which could significantly impact our clients’ journey toward healthy and safe lives. The demand for CORA's services continues to exceed the agency’s capacity at the same time as local foundations move away from supporting safety net services. For example, one corporate funder that has supported the Safe House at $50,000 per year recently changed their priorities to STEM education. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19.Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a.Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a.Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b.All beneficiaries to be served per grant jurisdiction application regardless of income Persons Persons Daly City 0 0 Redwood City 18 18 City of San Mateo 0 0 County of San Mateo 70 70 South San Francisco 6 6 Totals 94 94 19.Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other Victims/survivors of domestic violence 20.Affirmative Outreach: a.Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%18 100% White and not Hispanic 40,65654.64% 211.11% White and Hispanic 23,55731.66% 1266.67% Asian 6,7159.03% 00.00% African American 1,9162.58% 15.56% Pacific Islander 6630.89% 00.00% Native American 3840.52% 00.00% Other 1,5112.03% 316.67% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%6 100% White and not Hispanic 23,76037.34% 00.00% White and Hispanic 21,64534.02% 583.33% Asian 23,29336.61% 00.00% African American 1,6252.55% 00.00% Pacific Islander 1,1111.75% 00.00% Native American 3950.62% 00.00% Other 9,59815.08% 116.67% 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6411&prop=11 5/7 b.Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: CORA uses a range of outreach strategies to reach the diverse population of San Mateo County including distributing and/or displaying multi-lingual pamphlets/posters in public places such as bus stops, community centers, malls, doctors' offices, courthouses, and legal aid agencies. Many of our outreach documents are translated into Spanish, and last year, we translated several of them into Tagalog and Chinese as well, to reflect the three languages most spoken within San Mateo County (after English). CORA's community education team conducts presentations, workshops, and tables events in a variety of community settings around the County. CORA's bilingual website provides resources and contact information to its bilingual support groups and other programs. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. CORA depends upon a broad base of support from city and county agencies, grants from foundations and corporations, and individual donations to maintain its services. In addition, we partner with several state and federal agencies to cover costs of our programs. CORA has been successful in the past at leveraging funds from the County of San Mateo, the California Governor’s Office of Emergency Services, and the Department of Justice. We expect continued support from these sources. As is typical for this time of the year, about half of the funding CORA requires for this program is already committed for 2017-18, another third of the funding needed is out for consideration and is expected to yield needed support and the balance of funds are still to be raised through individual donors, events and foundation grants. CORA’s fundraising efforts are led by our development team which includes a Director of Development and Communications, Grants & Contracts Officer, Development Officer, and Marketing Officer, and Database and Events Coordinator. Recent trends show that our fundraising efforts have been fruitful, contribution and foundation income have increased 15% from $1,459,251 for FY2015 to $1,676,550 for FY17. Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Client AdvocateKimberly BishopIntake and case management Volunteer and staff member since 2015 Residential Assistant Karen Marriscolo Facilities management/food bank/case mgmt Over 5 years of residential care experience Safe House Coordinator Zena Andreani Manage two shelters/oversee staff and activities With CORA since 2012; Coordinator since 2016 PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood City County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested%Requested%RequestedPgm%Requested Labor Salaries/Wages $2,887,29617% $477,3702% $11,9050% $02% $11,9055%$23,810 Taxes/Benefits $754,50016%$121,1003% $3,0950% $03% $3,0955%$6,190 Operations/Maintenance Janitorial $16,50062% $10,1800%79% $8,0000%79%$8,000 Emergency Lodging $25,00069% $17,2000%35% $6,0000%35%$6,000 Repairs/Maintenance $31,00056% $17,4690%57% $10,0000%57%$10,000 Office Supplies $22,20022% $4,8000%62% $3,0000%62%$3,000 Telephone $66,10621% $13,7600%22% $3,0000%22%$3,000 Administration 0% $0 TOTAL $3,802,60217%$661,8792%$15,0005%$30,0002%$15,0009%$60,000 Number of Individual Beneficiaries 18 70 6 94 Cost per Individual $833.33$428.57$2,500.00$638.30 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6411&prop=11 6/7 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1.Funding Criteria: 2.Homeless Assistance Activities: Provision of fair housing counseling services, provision of legal intervention to prevent homelessness, provision of operation funds for shared housing, emergency shelter and transitional housing and related services for homeless and those at risk of homelessness, youth and single persons. 2. Marketing/Advertising a.Check all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website Phone book listing CIP (Handbook/Database) Outreach presentations to service providers Outreach presentations to public PSA’s b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Our flyers/brochures and outreach presentations to service providers and the public are provided in both Spanish and English. Additionally, last year, we translated several of our marketing materials (brochures, community posters, mall ads, and social media communications) into Tagalog and Chinese. Presentations are provided in English or Spanish, depending on the needs of the group requesting our presentation. c. How and where are the materials distributed? Materials are distributed through CORA’s family of partners (some of whom are identified above in our answer to question 16). Another main way of distributing materials is through San Mateo County’s Kaiser facilities. As Kaiser is committed to ending domestic violence, it stocks CORA’s brochures in its facilities and partners very closely with CORA in providing outreach to its staff about domestic violence and CORA’s services. 3.Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. In FY16/17, CORA provided emergency safe house to 118 adults and 86 children. 87% of clients improved in at least one self-sufficiency area, and 90% of clients completing the Safe House Program exited to a safe living environment. All of these results exceeded the goals of the safe house program. Many of our clients are more successful at obtaining safer housing options via home-sharing programs, transitional housing programs, and/or by relocating to other areas. We have also extended many clients past the eight-week program stay due to the newly created Rapid Rehousing opportunity coordinated by Abode Services. Other accomplishments for FYE17: -Collaborations with other domestic violence agencies including STAND and Riley Center -Partnership (site visits and training) with another local human services agency: StarVista -Safe Circle - a bilingual, psychoeducational, mindfulness-based support group for all residents (adults and children) in the Safe House b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: Cinthia* was married to her husband for ten years, and raised two children with him. While their family appeared strong and healthy on the outside, Cinthia had been experiencing verbal, physical and financial abuse behind closed doors. One fateful night, a neighbor called the police after hearing screams from Cinthia’s home. The police arrived and eventually Cinthia’s husband was arrested. Law enforcement notified CORA and a Crisis Counselor offered her support and access to our Safe House program, which would enable her to safely leave the relationship. During her time with CORA, Cinthia received support from our legal services department and was granted a restraining order for herself and her children. She has also received full legal and physical custody of her children, and has been accepted into CORA’s transitional housing program. In addition, she sought out the support of our mental health team, and has shared how useful and supportive her counseling has been. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6411&prop=11 7/7 Attachments 1.Resolution authorizing application and designation of signatory, by the Board of Directors 1._BOD_Resolution_-_SMC-SSF- RWC_CDBG_-_Shelter.pdf 2.Proof of 501(c)3 / tax-exempt status 2._501c3letter.pdf 3.By-laws 3._Bylaws_032712_- _COMPLETE_and_SIGNED.pdf 4.Articles of Incorporation 4._Articles_of_incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term 5._2017_BOD_Meeting_Dates.pdf 5._2018_BOD_Roster__Years_on_Board.pdf 5._BOD_Terms_of_Service.pdf 6.Organizational chart for entire organization 6._CORA_Org_Chart_-_draft_2018-01.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 7._CORA_16_FINAL_FS.pdf 7._CORA_16_FINAL_SAS.pdf 8.The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget 8._CORA_-_FY18_Org_Budget.pdf 8._CORA_-_FY19_Org_Budget.pdf 8._CORA_-_FY18_Safe_House_Budget.pdf 9.Mission Statement 9._Mission_Statement.pdf 10.Non-discrimination policy for Staff and Clients 10._Nondiscrimination_Policy.pdf 11.Reasonable Accommodations Policy for Staff and Clients 11._Reasonable_Accommodations_- _Client.pdf 11._Reasonable_Accommodations_- _Staff.pdf 12.Conflict of Interest Policy. (If not available, please indicate when you will submit) 12._Code_of_Conduct_- _COI_highlighted.pdf 13.Other - Download All Attachments Program Manager Signature Ana Morales Date Signed 01/26/2018 Initially submitted: Jan 26, 2018 - 08:04:31 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6506&prop=117 1/8 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1.Organization Name: El Concilio of San Mateo County 2.Project Title: Peninsula Minor Home Repair We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per City of San Mateo $20,000 18% 25 22% $800.00 County of San Mateo $55,000 49% 60 52% $916.67 South San Francisco $37,500 33% 30 26% $1,250.00 Total $112,500 100% 115 100% $978.26 Grant Funded Programs: We are applying for a Minor Home Repair Program CDBG National Objective Eligibility - How are you serving low income populations? Minor home repairs for low income households whose incomes are verified. Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. Income verification is a standard requirement for all ESCMC programs. The income thresholds for the PMHR program are consistent with San Mateo County and entitlement cities standards. We require documented proof of income for all programs, such as the Energy Savings Assistance program, which has strict qualification and income verification requirements. For the PMHR program, we require the two most current proofs of income (pay check stubs or proof of amount given to applicant by Social Security, Disability or unemployment). A proof of ownership waiver needs to be signed by owner. Ownership of the home is verified by checking with the County Assessor's office. If the name on this waiver is different than the name that the house is under, the application will not be approved. Renters can apply but must have the property owner waiver signed by the owner of the house or apartment. All documents collected go into customer files and are available for review at all times. Along with maintaining appropriate documentation for new customers, the PMHR program will leverage existing documents on file and in ESCMC's database to ensure appropriate income verification is documented and maintained for all PMHR customers. 3. Project Address: 3180 Middlefield Road City: Redwood City Zip: 94063-3762 4.Provide a one sentence project summary: ECSMC proposes to continue providing minor home repair services to residents of San Mateo County enabling extremely low, very low, low and fixed income residents whose homes do not initially qualify for all of the Energy Savings Assistance, Low Income Weatherization and Moderate Direct Install programs to benefit and receive more energy and water conservation solutions. Organization Address: 3180 Middlefield Road City: Redwood City Zip: 94063-3762 Organization Phone: 650-373-1080 Website: www.el- concilio.com Type of Applicant: Non-Profit Our agency serves: 5.Contact Person / Project Administrator: Name: Joaquin Narvaez Title: PMHR Manager Telephone: 650-918-9553 Contact Email: joaquinn75@yahoo.com Fax: 650-373-1090 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6506&prop=117 2/8 6.Name of Agency Director: Ortensia Lopez 7.Fiscal Officer:Name: T.L. Minahan Email: tlminahan@yahoo.com Telephone: 650-373-1099 Fiscal Officer Address: 3180 Middlefield Road City: Redwood City Zip: 94063-3762 8.Authorized Signatory:Name: Ortensia Lopez Email: or10sia@aol.com Telephone: 650-373-1080 Authorized Signatory Address: 3180 Middlefield Road City: Redwood City Zip: 94063-3762 9.Please provide days and hours of regularly scheduled operation: Monday through Friday 8AM-5PM 10.DUNS Number: 94-6525250 Federal EIN/TIN Number: 94-2772110 11.HUD Activity: Choose the HUD activity that most closely matches your service: 05 - Public Services 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. The unique feature and benefit of the PMHR program is ECSMC’s holistic approach and considerable experience in providing home repair services to Extremely Low Income (ELI), Very Low Income (VLI) and Low Income (LI) residents including those on a fixed income. The PMHR program objectives are providing cost-effective minor home repair improvements/repairs focusing on: •health and safety, •housing quality standards, •increasing energy/water conservation, •making more homes eligible for energy/water weatherization improvements that would otherwise not be completed, •and/or access modifications. The key priorities of the PMHR program are to focus on its target audience on households who: •need but are unaware of programs available to improve their homes through minor home repairs, •may be eligible for low-cost installation of energy/water conservation solutions, and •would benefit significantly from reducing monthly energy/household water expenses. Under the PMHR program, the services provided to eligible homes include (but are not limited to): •Attic insulation. •Water heater wrapping •Carbon monoxide/fire alarm inspections/installation •Repair/replace heating, ventilation, and air condition (HVAC) •Natural gas appliance testing •Refrigerator replacement •Water leak testing •Energy audits/concurrent energy education •Quality control inspections •Repair/replace doors, windows, fences •Weatheri 13A. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. The PMHR program is in line with City of San Mateo’s affordable housing priorities of preserving existing rental housing and improving the condition of existing housing. ECSMC determined the need for the PMHR program based on our experience as a contractor for PG&E’s Energy Savings Assistance (ESA) program. Our specialists conduct minor home repairs such as broken or moldy windows, or a lack of accessibility modifications such as safety hand rails, which are unsuitable and unsafe, especially for children or the elderly. Our target population of ELI/VLI/LI and fixed income households cannot make these minor home repairs due to health conditions and/or financial reasons. Rebuilding Together Peninsula offers similar minor home repair services improving the condition of existing housing within the city. However, such programs are limited to specific jurisdictions and do not have the necessary resources to meet all of the needs within San Mateo. The city’s population is 103,959 (2016 US Census est.) with 6.6% living below poverty level. In addition to improving safety, potential energy/water conservation measures yield savings in monthly utility bills, which in turn help to provide economic opportunities by providing discretionary funds for families who are economically disadvantaged. Of City households, 44.9% speak a non-English language, making PMHR’s multilingual (English, Spanish, Chinese, Tagalog, Tongan, Russian) and culturally-sensitive staff a great asset. 13B. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. The PMHR program is in line with the County’s Consolidated Plan, supporting decent, affordable housing, suitable living environments, and economic opportunities). ECSMC determined the need for the PMHR program based on our experience as a 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6506&prop=117 3/8 contractor for PG&E’s Energy Savings Assistance (ESA) program. Our specialists conduct minor home repairs such as broken or moldy windows, or a lack of accessibility modifications such as safety hand rails, which are unsuitable and unsafe, especially for children or the elderly. Our target population of ELI/VLI/LI and fixed income households cannot make these minor home repairs due to health conditions and/or financial reasons. Rebuilding Together Peninsula offers similar minor home repair services improving the condition of existing housing within the County of San Mateo. However, such programs are limited to specific jurisdictions and do not have the necessary resources to meet all of the needs within San Mateo. The county’s population is 764,797 (2016 US Census est.) with 7.9% living below poverty level. In addition to improving safety, potential energy/water conservation measures yield savings in monthly utility bills, which in turn help to provide economic opportunities by providing discretionary funds for families who are economically disadvantaged. Of County households, 46.5% speak a non-English language, making PMHR’s multilingual (English, Spanish, Chinese, Tagalog, Tongan, Russian) and culturally-sensitive staff a great asset. 13C. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. The PMHR program is in line with South San Francisco’s (SSF) affordable housing priorities of preserving existing rental housing and improving the condition of existing housing. ECSMC determined the need for the PMHR program based on our experience as a contractor for PG&E’s Energy Savings Assistance (ESA) program. Our specialists conduct minor home repairs such as broken or moldy windows, or a lack of accessibility modifications such as safety hand rails, which are unsuitable and unsafe, especially for children or the elderly. Our target population of ELI/VLI/LI and fixed income households cannot make these minor home repairs due to health conditions and/or financial reasons. Rebuilding Together Peninsula offers similar minor home repair services improving the condition of existing housing within the city. However, such programs are limited to specific jurisdictions and do not have the necessary resources to meet all of the needs within SSF. The city’s population is 66,980 (2016 US Census est.) with 8% living below poverty level. In addition to improving safety, potential energy/water conservation measures yield savings in monthly utility bills, which in turn help to provide economic opportunities by providing discretionary funds for families who are economically disadvantaged. Of SSF households, 57.3% speak a non-English language, making PMHR’s multilingual (English, Spanish, Chinese, Tagalog, Tongan, Russian) and culturally-sensitive staff a great asset. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. Quarter 1: • Preparation, negotiation and execution of contract. • Review administrative protocols/staff training update. • Generate PMHR customer leads. • Contacting residents who did not qualify for ESA due to minor home repair needs. • Implement Environmental review process. • Quarterly expense review and report. Quarter 2: • Submit Q1 report. • Validate monthly home repair completions/QA paperwork. • Assess materials and labor actuals. • Adjust service forecast and/or staffing assumptions. • Produce mid-term production reports. • Quarterly expense review and report. Quarter 3: • Submit Q2 report. • Monitor progress and results/QA paperwork . • Identify any operational modification needs. • Quarterly expense review and report. Quarter 4: • Submit Q3 report. • Complete remaining contract commitments/QA paperwork. • Assess actual vs. forecasted expenses. • Reassess program and staffing needs. • Quarterly expense review and report. • Review outcomes/prepare and submit year-end report. We will review our numbers quarterly and adjust outreach efforts accordingly. Pending funding requests, the total number of units the FY18/19 PMHR program targets (with quarterly reassessments) are: • San Mateo County: 20 households • San Mateo: 15 households • So San Francisco: 10 households. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. FY18-19 PMHR program goals are: • provide cost-effective home repair/improvements focusing on home safety and energy conservation through weatherization • increase awareness/participation of ELI/VLI/LI minor home repair programs • provide “Green Job” opportunities through job training, internships and placement of residents in PMHR related training/employment 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6506&prop=117 4/8 The success of PMHR will be measured by: •# of homes receiving repairs that will improve home safety and comfort •# of ELI/VLI/LI homes with PMHR completed enabling ESA qualification •# of trainees who learn skills that make them job/certification ready •Ability to complete repairs within budget and timeline FY 2016/17 PMHR program completed minor home repair services for 30 households, with 33% elderly, 87% female head of household, and 13% disabled (San Mateo County 26, San Mateo 8, and So San Francisco 6,). First two quarters of FY17-18, we provided PMHR services to 14 households and have enrolled and assessed an additional 20 units to-date. We continue to face the challenges regarding income threshold documentation. Also, the high number of renters requesting assistance has impacted our service numbers. We continue to communicate with both city and county housing staff to overcome these obstacles. Pending funding requests, the total number of units the FY18-19 PMHR program targets (with quarterly reassessments) are: •San Mateo County: 20 households •San Mateo: 15 househo 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. PG&E has contracted ECSMC for the past 14 years, providing us with extensive experience in reaching ELI/VLI/LI and fixed income residents, conducting energy usage assessments and arranging to install energy conservation and weatherization solutions as part of the Energy Savings Assistance Program. This partnership has helped ECSMC establish a positive reputation as an installation and repair service provider to ELI/VLI/LI households and has helped build a large customer base within the community. ECSMC also partners with governmental entities such as San Mateo County Energy Watch, performing outreach for the residential portion of the program and performing energy audits and handles quality-control inspections. We continue collaborating with Rebuilding Together, San Mateo Energy Watch, HEAP, Solar oversight and other providers that provide similar services to provide added services for our customers. ECSMC also partners with a number of community based organizations (CBO’s) and government entities over the years, such as the Chicana Latina Foundation, San Mateo County Behavioral Health and Alcohol, Tobacco and Other Drugs program, One East Palo Alto, Free At Last, Nuestra Casa, Ecumenical Hunger Project, For Youth By Youth, San Mateo County Health Services Agency, JobTrain, Ravenswood Family Health Center, Voices of Recovery, and Second Harvest, that serve the area to increase the visibility of the PMHR program, along with our many other programs for ELI/VLI/LI residents. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. Over the past seven years, grant funding has helped underwrite the cost of PMHR program materials and labor, as well as a portion of the administrative costs related to program administration and management. These funds will allow ECSMC to continue providing minor home repairs to residents whose homes do not initially meet the eligibility requirements for all energy/water conservation installments because of required minor home repairs. Minor home repairs such as broken or moldy windows and faulty electrical work make these living environments unsuitable, especially for children or the elderly. These ELI/VLI/LI households are unable to make these minor home repairs due to health conditions and/or financial reasons, and do not have the means to perform this work without assistance, resulting in a lost opportunity to receive maximum energy/water conservation services. By helping homes to become qualified for energy/ and water efficiencies, conservation, ELI/VLI/LI residents can realize necessary expense savings to help improve their quality of life. Without these funds, ECSMC would not be able to justify leveraging other limited funding and program resources to supplement the PMHR program, and would be forced to discontinue the PMHR program, resulting in a lost opportunity for ELI/VLI/LI and fixed income San Mateo County, City of San Mateo and South San Francisco, residents who do not have the means to perform these minor home repairs without assistance. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19.Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a.Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a.Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b.All beneficiaries to be served per grant jurisdiction application regardless of income Persons Persons Daly City 0 0 Redwood City 0 0 City of San Mateo 25 25 County of San Mateo 60 60 South San Francisco 30 30 Totals 115 115 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6506&prop=117 5/8 19.Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other ELI/VLI/LI 20.Affirmative Outreach: a.Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity City of San Mateo Population City of San Mateo % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 97,207100%12 100% White and not Hispanic 45,24046.54% 12100.00% White and Hispanic 25,81526.56% 00.00% Asian 18,15318.67% 00.00% African American 2,0992.16% 00.00% Pacific Islander 1,9371.99% 00.00% Native American 1400.14% 00.00% Other 3,8233.93% 00.00% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%8 100% White and not Hispanic 23,76037.34% 112.50% White and Hispanic 21,64534.02% 225.00% Asian 23,29336.61% 225.00% African American 1,6252.55%0.00% Pacific Islander 1,1111.75% 337.50% Native American 3950.62% 00.00% Other 9,59815.08% 00.00% b.Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: A unique feature of the ECSMC program is the multicultural staff. The ECSMC staff is multilingual beyond English (Spanish, Chinese, Tagalog, Tongan and Russian) and many come from households with limited income levels as well, which helps build a rapport with households that are often hesitant to contact non community-based providers due to cultural and linguistic barriers, in addition to privacy concerns. In South San Francisco, the percentage of households where a language other than English is spoken is 57.3%, in the County of San Mateo, 46.5%, and in the City of San Mateo, 44.9%, making PMHR’s multilingual staff a great asset in reaching a broad customer base. ECSMC attributes its success to working with all ethnic groups within the community to our organization’s use of a family centered, community based, and culturally focused model. We continue on-going collaborative work with Rebuilding Together Peninsula, San Mateo Energy Watch, HEAP, Solar oversight and other providers that provide similar services. This leverages and/or provides added services for our customers. During the past quarter we attended 10/21/15, Weekly Food Distribution in Half Moon Bay, 10/21/17 Block Party festival in East Palo Alto, 10/26/17 Fall Health fair at College of San Mateo, 11/4/17 Sana Sana 5th Health fair and Consumers Resources inSF . We will continue outreach efforts and partnering with CBO’s and government entities to increase the visibility of the PMHR program for ELI/VLI/LI res 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. PG&E has contracted ECSMC for the past 14 years. providing us with extensive experience in reaching ELI/VLI/LI and fixed income residents, conducting energy usage assessments and arranging to install energy conservation and weatherization solutions as part of the Energy Savings Assistance Program. Our Specialists have direct contact with ELI/VLI/LI residents (including in their native language) as they verify income eligibility, assess the conditions of income eligible housing units, and perform energy audits. With the PMHR program, our specialists are able to perform these minor home repairs, enabling households who otherwise wouldn’t qualify, to become eligible for the ESA Program to realize energy savings. Fundraising efforts and additional sources of revenue for this project include: $2.2M contract (already committed through December 2018 and will be revisited then for January 1, through December 2019) with PG&E/Richard Heath & Associates for 2018 to provide energy education, enrollment in 20% discount on energy bills and conservation solutions for 1,500 residents of San Mateo County, •$48,000 contract (already committed through December, 2018 and another contact will be awarded then) with PG&E/Richard Heath 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6506&prop=117 6/8 & Associates for 2019 to provide lighting and water measures for working households of San Mateo County. •$80,000 contract (already committed) with Self-Help for the Elderly/CPUC to provide Outreach, Consumer Education Workshops and Dispute Resolution Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Executive DirectorOrtensia Lopez ECSMC Executive Director. Overall management of PMHR program. Executive Director of ECSMC for over 20 years and 36 years of executive positions in non-profit sector. Peninsula Minor Home Repair Program Supervisor/National Gas Appliance Technician (NGAT)/Team Leader Lead Weatherization Joaquin Narvaez As supervisor, oversees the minor home repair program and ensures coordination, quality assurance and documentation activities. Performs minor home repairs, natural gas appliance testing, duct testing, combustible appliance services, blower door and weatherization services. 7 years as lead crew member. Graduate of Fire Fighter academy and is a certified Emergency Medical Technician. Possesses the following certifications: - OSHA - Asbestos - Lead - Natural Gas Appliance Technician (NGAT) - Duct Testing - Combustible Appliance Services - Blower Door - Weatherization. Currently training for electrical license. Minor Home Repair Specialist Moses Guardado Performs minor home repairs, duct testing, combustible appliance services, blower door and weatherization services. Possesses the following certifications: - OSHA - Lead - Duct Testing - Combustible Appliance Services - Blower Door - Weatherization. Currently training for electrical license Administrative Assistant Jennifer McCray Environmental review process to San Mateo County and entitlement cities. Income verification review, data entry, schedule appointments, quality assurance checks, complete paperwork Bachelor of Arts Degree. Over 5 years with ECSMC. AccountantTimothy Minahan Fiscal billing and financial reporting. ECSMC accountant for 7 years. Bachelor of Arts PROPOSED PROGRAM BUDGET FOR FY 2018-19 City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested%Requested%RequestedPgm%Requested Labor Accountant $8,733100% $8,73323% $1,98334% $3,00043% $3,750100%$8,733 Case Manager $4,536100% $4,53611% $50456% $2,52033% $1,512100%$4,536 Weatherization Lead $19,866100% $19,86616% $3,20046% $9,16638% $7,500100%$19,866 Weatherization Crew $20,289100% $20,28910% $2,12045% $9,16544% $9,004100%$20,289 Taxes/Benefits $15,549100%$15,54915% $2,31253% $8,18532% $5,052100%$15,549 Supplies Construction Materials $43,527100% $43,52723% $9,88153% $22,96425% $10,682100%$43,527 Administration 0% $0 TOTAL $112,500100%$112,50018%$20,00049%$55,00033%$37,500100%$112,500 Number of Individual Beneficiaries 25 60 30 115 Cost per Individual $800.00$916.67$1,250.00$978.26 Attachments 1.Resolution authorizing application and designation of signatory, by the Board of Directors Attach_1_El_Concilio_Bd_Resolution.pdf 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6506&prop=117 7/8 2.Proof of 501(c)3 / tax-exempt status Attach_2_El_Concilio_501_c3_ltr.pdf 3.By-laws Attach_3_El_Concilio_Bylaws.pdf 4.Articles of Incorporation Attach_4_El_Concilio_Articles_of_Incorp.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Attach_5_El_Concilio_Board_Roster.pdf 6.Organizational chart for entire organization Attach__6_El_Concilio_Orgchart.fmp12 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Attach_7_El_Concilio_FYE_6-30-15_Audit.pdf 8.The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18- 19)Agency Operating Budget Attach_8_El_Concilio_Current_OP_FY_17-18__Proposed_FY_18- 19_OP__BUDGETS.xlsx 9.Mission Statement Attach_9_Mission_Statement_El_Concilio.docx 10.Non-discrimination policy for Staff and Clients Attach_10_El_Concilio_Non-Discrimination_Policy_for_Staff_and_Clients.pdf 11.Reasonable Accommodations Policy for Staff and Clients Attach_11_El_Concilio_Reasonable_Accommodations_Policy_for_Staff_and_Clients.pdf 12.Conflict of Interest Policy. (If not available, please indicate when you will submit) Attach_12_El_Concilio_Conflict_of_Interest_Policy.pdf 13.Other - xyz Download All Attachments Program Manager Signature Ortensia Lopez 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 1/9 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1.Organization Name: Human Investment Project (HIP Housing) 2.Project Title: Home Sharing Program We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per Redwood City $15,000 2% 18 12% $833.33 City of San Mateo $15,000 2% 32 21% $468.75 County of San Mateo $58,500 6% 90 59% $650.00 South San Francisco $10,000 1% 13 8% $769.23 Total $98,500 10% 153 100% $643.79 Grant Funded Programs: We are applying for a Public Services Program CDBG National Objective Eligibility - How are you serving low income populations? Service to low income clients verified through income documentation. Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. HIP Housing’s Home Sharing Coordinators obtain and then verify data through intensive one-on-one personal interviews with each and every potential client. Every applicant to the Home Sharing Program is required to provide identification and written verification of income, such as pay stubs, public assistance verification, as well as bank statements and tax returns. This information corroborates for each Home Sharing Coordinator that their clients do indeed meet low-income requirements. Clients also complete and then sign income verification documentation forms, which are available for review at any time by housing monitors. 3. Project Address: 800 S. Claremont #210 City: San Mateo Zip: 94402-4024 4.Provide a one sentence project summary: HIP Housing’s Home Sharing Program interviews and screens clients for housing, provides a housemate, alternative housing, and community resources to clients with the potential of matching persons in affordable home sharing arrangements. Organization Address: 800 S. Claremont #210 City: San Mateo Zip: 94402-4024 Organization Phone:650-348-6660 Website: http://www.hiphousing.org/ Type of Applicant: Non-Profit Our agency serves: 5.Contact Person / Project Administrator: Name: Laura Fanucchi Title: Associate Director Telephone: 650-348-6660 Contact Email: lfanucchi@hiphousing.org Fax: 650-348-0284 6.Name of Agency Director: Kate Comfort Harr 7.Fiscal Officer:Name: Norma Quiroz Email: nquiroz@hiphousing.org Telephone: 650-348-6660 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 2/9 Fiscal Officer Address: 800 S. Claremont #210 City: San Mateo Zip: 94402-4024 8.Authorized Signatory:Name: Kate Comfort Harr Email: kcomfort@hiphousing.org Telephone: 650-348-6660 Authorized Signatory Address: 800 S. Claremont #210 City: San Mateo Zip: 94402-4024 9.Please provide days and hours of regularly scheduled operation: Monday - Friday 8:30 AM - 5:00 PM 10.DUNS Number: 120811997 Federal EIN/TIN Number: 942154614 11.HUD Activity: Choose the HUD activity that most closely matches your service: 05 - Public Services 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. The Home Sharing Program creates new affordable housing in San Mateo County by matching people who have space in their homes to share, with people searching for an affordable place to live. The program reduces housing costs significantly for both parties and is a practical solution to the housing shortage facing the county today. By utilizing existing housing stock which is readily available, this program enables working people to afford to live in San Mateo County, while helping struggling homeowners, renters, and those with special needs to remain in their home. Every year, Home Sharing staff interview, screen, and provide assistance to 1,500 individuals, helping 700 to find or maintain an affordable home, right here in San Mateo County. Clients first complete a detailed application to ensure that they are matched in compatible living arrangements. Staff then conduct a thorough interview to establish each client’s specific needs, after which, they carry out local background checks. For Home Providers, staff will often schedule a home visit for this interview. When clients are matched, staff facilitate a discussion between both parties to help them outline expectations and agree on rights and responsibilities. This information is then documented in a Living Together Agreement, which is signed by both parties. Staff can also arrange a reduced rent exchange, in which one person exchanges light household chores, in exchange for a reduced rent. 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. In January 2018, Realtor.com lists the average rent for a one-bedroom apartment in Redwood City as $2,671/month. According to the National Low Income Housing Coalition (NLIHC) Housing formula, a person or family would need to earn $51.37 an hour, to afford this rent. Or, if you earn the minimum wage, you would need to work 205 per week, to afford this rent. In 2016-2017, the average income of Redwood City Home Providers matched in the Home Sharing Program was $23,716. Before finding a housemate, 40% of their income went to housing costs. After being matched with a housemate, they reduced their housing costs to 19%. In 2016-2017, the average income of Redwood City Home Seekers who found an affordable place to live through the Home Sharing Program was $31,886. Before finding a home through the program, they were paying 46% of their income on housing costs. After matching in a home sharing arrangement, they reduced their housing costs to 32%. Redwood City’s long‐term housing goal is to “facilitate and encourage housing that fulfills the diverse needs of the community. The City is committed to providing safe and sanitary housing opportunities in suitable locations for all segments of the population”. HIP Housing’s Home Sharing Program is addressing this need every single day. With your support in FY 2018-2019, we will continue to help make Redwood City a great place for EVERYONE to live, work, and raise a family. 13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. In January 2018, Realtor.com lists the average rent for a one-bedroom apartment in San Mateo as $2,716/month. According to the National Low Income Housing Coalition (NLIHC) Housing formula, a person or family would need to earn $52.23 an hour, to afford this rent. Or, if you earn a minimum wage, you would need to work 209 hours per week, to afford this rent. In 2016-2017, the average income of San Mateo Home Providers matched in the Home Sharing Program was $40,776. Before finding a housemate, 62% of their income went to housing costs. After being matched with a housemate, they reduced their housing costs to 35%. In 2016-2017, the average income of San Mateo Home Seekers who found an affordable place to live through the program was $46,536. We found that most San Mateo Home Seekers applying to the program were already using Home Sharing as a means to keep their housing costs low due to unaffordable rents in the county. On average, San Mateo Home Seekers pay about 25% of their income on housing costs when renting a room through the Home Sharing Program. Goal # 2 of the City of San Mateo’s Housing Goals, Policies, and Programs is to “Provide a diversity of housing types, responsive to household size, income, and age needs”. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 3/9 HIP Housing’s Home Sharing Program is addressing this need every single day. With your support in FY 2018-2019, we will continue to help make San Mateo a great place for EVERYONE to live, work, and raise a family. 13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. According to the National Low-Income Housing Coalition (NLIHC), the average rent for a one-bedroom apartment today in San Mateo County is $2,800/month – the highest in the nation. Based on the NLIHC’s formula, a person or family would need to earn $53.83 an hour to afford this rent. Or, if you are a minimum wage earner, you would need to work 215 hours per week, to have an income high enough to afford this rent. In 2016-2017, the average income of San Mateo County Home Providers matched in the Home Sharing Program was $40,210. Before finding a housemate, 46% of their income went to housing costs. After being matched with a housemate, they reduced their housing costs to 25%. In 2016-2017, the average income of San Mateo County Home Seekers who found an affordable place to live through the Home Sharing Program was $30,178. Before finding a home through the program, they were paying 45% of their income on housing costs. After matching in a home sharing arrangement, they reduced their housing costs to 33%. The lack of affordable housing in San Mateo County today impacts us all. Finding ways to address this issue is always going to be tough, but with your help in FY 2018-2019, HIP Housing’s Home Sharing Program will continue to help low-income individuals, seniors, and families to finally find a decent, stable, and affordable place to live, right here in San Mateo County. 13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. In January 2018, Realtor.com lists the average rent for a one-bedroom apartment in South San Francisco as $2,307/month. According to the National Low Income Housing Coalition (NLIHC) Housing formula, a person or family would need to earn $44.37 an hour, to afford this rent. Or, if you are a minimum wage earner, you would need to work 177 hours per week, to have an income high enough to afford this rent. In 2016-2017, the average income of South San Francisco Home Providers matched in the Home Sharing Program was $31,027. Before finding a housemate, 52% of their income went to housing costs. After being matched with a housemate, they reduced their housing costs to 24%. In 2016-2017, the average income of South San Francisco Home Seekers who found an affordable place to live through the Home Sharing Program was $31,155. Before finding a home through the program, they were paying 64% of their income on housing costs. After matching in a home sharing arrangement, they reduced their housing costs to 38%. The South San Francisco General Plan cites: “The city will support Home Sharing as part of a collection of policies, programs, and practices, for addressing the housing needs of those at the lowest income levels”. HIP Housing’s Home Sharing Program is addressing this need every single day. With your support in FY 2018-2019, we will continue to help make South San Francisco a great place for EVERYONE to live, work, and raise a family. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. Home Sharing Program activities are ongoing. Our agency will provide expenditures from July 1, 2018 – June 30th 2019, and will expend funds by June 30, 2019. Below is the timeline per jurisdiction: :- Interviewing, screening, and processing client applications: RWC 13-17 Monthly; SSF 7-10 Monthly; City of SM 13-17 Monthly; SMCo. 36-48 Monthly. :- Providing housemate referrals and connection to community & other housing resources: Weekly contact with clients to provide resources. :- Matching clients in home sharing arrangements: RWC 1-2 Monthly; SSF 1-2 Monthly; City SM 2-3 Monthly; SMCo 8-9 Monthly. Provide Bilingual Services to clients including: English; Spanish; Cantonese; German; and Tagalog: Ongoing. :- Home Visits to homebound or hospital bound seniors and persons with disabilities: All jurisdictions 1-2 home visits per month. :- Maintain weekly office hours at: Fair Oaks Community Center Tuesdays & Thursdays; San Mateo Monday – Friday; South San Francisco Tuesdays; Daly City Thursdays. :- Sign Language Interpretation facilitated through the Center for the Independence of the Disabled: As Needed. :- Facilitation of Living Together Agreements: RWC 1-2 Monthly; SSF 1-2 Monthly; City SM 2-3 Monthly; SMCo 8-9 Monthly. :- Follow up support with home sharing matched clients including mediation as needed: Quarterly with matches involving seniors; ongoing contact with other matches as needed. :- Community outreach to raise awareness 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. The Home Sharing Program is evaluated based on the following criteria: :- The number of people served, intake calls, households served, and referrals provided. :- The number of clients placed in home sharing arrangements, and the income level of clients served. :- Affordability of housing for our clients, measured by the percentage of income spent on housing. :- The length of time a client remains in a home sharing arrangement. Clients are contacted three months after being matched in a home sharing arrangement, to follow up and find out if any additional 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 4/9 services are needed. This is especially important for home sharing matched involving seniors. In addition, a home sharing volunteer regularly contacts all of our matched clients, to track the length of the home sharing arrangement, and to ensure that both parties are happy with their housing situation. During FY 2017-2018 YTD, Home Sharing Staff have achieved the following outcomes: 1: Number of residents contacting HIP Housing for help: RWC 159; San Mateo 239; SM County 900; SSF 94 2: Number of clients interviewed and screened: RWC 126; San Mateo 179; SM County 397; SSF 116. 3: Number of clients placed in Home Sharing Matches: RWC 3; San Mateo 30; SM County 42; SSF 10. 4: Number of existing Home Sharing clients matched in previous years receiving follow-up & support services: RWC 30; San Mateo 91; SM County 171; SSF 47. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. Home Sharing staff collaborate with organizations throughout the County, these include: 1: Community Centers: Refer clients for rental assistance, shelter referral and basic human needs, Interview clients at the Daly City Community Center, SSF Senior Center, and at the Fair Oaks Community Center. 2: Life Moves, Safe Harbor Shelter, CID & Spark Point Programs: Presentations about Home Sharing and San Mateo County housing options for program participants and staff as requested. 3: Rebuilding Together Peninsula (RTP): Refers homeowners to the Home Sharing Program and often rehabilitates property to make it more feasible to rent out to a home sharer. 4: www.smchousingsearch.org: We post active rooms for rent on this site weekly. 5: Star Vista: Work closely with staff to help place emancipated foster care youth in Home Sharing arrangements. 6: San Mateo County Housing Authority: Refers Moving to work recipients to the Home Sharing Program to locate a room to rent with their housing voucher. 7: Other organizations we refer clients to include: Aging & Adult Services, County Mental Health, Mental Health Access Team, Oasis, CORA, Peninsula Works, Center for the Independence of the Disabled, Legal Aid, Peninsula Family Service, PCRC, Senior Centers, San Mateo County Housing Authority, United Way’s 211, JobTrain, and Veterans programs. 8: Peninsula Family Services Senior Employee Program: Providing an intern for 15 hours per week to support Home Sharing. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. The issue of housing affordability has never been more relevant, or more critical than it is today. There is a serious jobs – housing gap in this county and it impacts us all. With more jobs available than there are homes, rents have continued to rise, forcing many of our residents to leave the area and look outside of the county for a more affordable place to live. Home for All San Mateo County recently cited that: :- There are 339,200 people working in San Mateo County today :- Of these, only 37% actually live in San Mateo County :- 63% commute here every day from other counties More than a third of Bay Area residents recently polled by the Bay Area Council, said that they are planning to leave the region, as skyrocketing housing costs, terrible commutes, and an increasingly high cost of living, make the area very difficult to afford. This is significant because access to workers is one of the most critical ingredients in Silicon Valley’s economy. The current housing market is failing to meet the needs of low-income individuals, seniors, and families throughout this county, which is why finding creative and practical affordable housing solutions like Home Sharing and deepening their impact, has never been more important. The Home Sharing Program reaches out to those in the greatest need in San Mateo County. Without CDBG funding, HIP Housing will not have enough resources to meet the ever increasing demand for our housing services. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b. All beneficiaries to be served per grant jurisdiction application regardless of income Persons Persons Daly City 13 14 Redwood City 17 18 City of San Mateo 30 32 County of San Mateo 76 90 South San Francisco 11 13 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 5/9 Totals 147 167 19.Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other At-Risk of Homelessness, Persons with Disabilities, Seniors, Chronically Homeless Persons. 20.Affirmative Outreach: a.Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%16 100% White and not Hispanic 40,65654.64% 850.00% White and Hispanic 23,55731.66% 16.25% Asian 6,7159.03% 16.25% African American 1,9162.58% 318.75% Pacific Islander 6630.89% 00.00% Native American 3840.52% 16.25% Other 1,5112.03% 212.50% Race & Ethnicity City of San Mateo Population City of San Mateo % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 97,207100%41 100% White and not Hispanic 45,24046.54% 1229.27% White and Hispanic 25,81526.56% 614.63% Asian 18,15318.67% 717.07% African American 2,0992.16% 512.20% Pacific Islander 1,9371.99% 00.00% Native American 1400.14% 00.00% Other 3,8233.93% 1126.83% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%10 100% White and not Hispanic 23,76037.34% 220.00% White and Hispanic 21,64534.02% 110.00% Asian 23,29336.61% 110.00% African American 1,6252.55% 220.00% Pacific Islander 1,1111.75% 110.00% Native American 3950.62% 00.00% Other 9,59815.08% 330.00% b.Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: HIP Housing is always searching for opportunities that will enable us to share information about our programs with a broader audience, conducting outreach activities targeting all ethnicities and racial demographics in San Mateo County. HIP Housing’s Home Sharing Program materials are translated into Spanish and English, and many of our program staff are bilingual. Languages include: Spanish, German, Tagalog, Mandarin, and Cantonese. A member of our agency staff will be participating in the San Mateo Behavioral Health Community of Dialogue, as a Trainer. Program staff will also take part in many networking group meetings that target multi-cultural clients, conducting community presentations in Spanish, and other languages as needed. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. In FY 2017-2018, in addition to the major funding we have received from every city and town in San Mateo County, HIP Housing received support from a wide variety of community members, private foundations, and corporations including: Wells Fargo - $15,000 – General Support Glikbarg Foundation - $15,000 – General Support BBVA – $6,500 – General Support Gellert Foundation - $2,500 – General Support 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 6/9 Leslie Family Foundation - $1,000 – General Support Bank of America Neighborhood Builders Award - $100,000 – General Support San Francisco Foundation - $50,000 – General Support Mills-Peninsula Foundation - $5,000 – Home Sharing Bank of the West - $10,000 – Home Sharing SVCF - $35,000 – SSP Sunlight Giving - $60,000 – SSP Grove Foundation - $50,000 – SSP Sobrato Family Foundation - $140,000 – SSP Sobrato Family Foundation - $48,000 – General Support David & Lucile Packard Foundation - $125,000 – General Support As we continue to look to the future, our leadership team is focused on creating new, and sustainable funding sources. These include: 1: Renewed and increased funding from institutional and corporate grants. 2: Increased individual / Major Donor Gifts through our Moves Management Campaign. 3: Growing new, self-contained, earned income from the expansion of our own Property Development and Property Management Divisions. Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Associate Executive Director & Home Sharing Program Director Laura Fanucchi Oversees the Home Sharing & Self Sufficiency Programs, as well as working with HIP Housing's Senior and Program Service Coordinator, Outreach Specialist, Agency Volunteers, and Management Team. Laura has been part of the HIP Housing team since 1992. She holds a Bachelor's Degree in Psychology from the University of San Francisco, and is a Graduate of the Chamber Leadership Program and Non-Profit Management Institute. She is also currently VP of the National Shared Housing Resource Center.. Home Sharing Program Manager Laura Moya Works closely with and provides support to the Home Sharing Program Director,, while supervising the day to day activities of program staff. Laura holds BA in Hispanic Studies with a Multicultural Studies Concentration. She is a Graduate of a 40 hour domestic violence training program; Toastmasters; and the Engaged Latina Leadership Activist (ELLA) Program. She is also a member of the Latina Coalition of Silicon Valley and a mentor for the ELLA Program. South County Coordinator Barbara Leidtke Coordinates South County Home Sharing activities as well as working with other county residents, provides counseling for clients and conducts outreach for the South San Mateo County area. Barbara has over 26 years experience in social work, holds a BA degree from San Francisco State University, and completed graduate courses at Universidad Iberameric in Santa Domingo. She is trilingual, including Spanish and German. Mid-County Coordinator Debra Smith Coordinates Mid-County Home Sharing activities as well as working with other county residents, provides counseling for clients and conducts outreach for the Mid-County area. Debra has over 16 years experience as a Home Sharing Coordinator. She is a Graduate of the Chamber Leadership Program, and a Notary Public. North County Coordinator Natali Rodriguez Coordinates North County Home Sharing activities as well as working with other county residents, provides counseling for clients, and conducts outreach for North San Mateo County. Natali joined HIP Housing in 2015. She holds a BA in Sociology, with a concentration in Social Work and Masters in Social Work, both from Cal State East Bay. She is also a Graduate of the Chamber Leadership Program. Coastside Home Sharing Coordinator Dania Delgadillo Coordinates Coastside Home Sharing activities as well as working with all county residents and providing counseling to clients. Dania has a Bachelor's Degree in Social Work from San Jose State University, and has been with HIP Housing since 2015. She works full time as a Home Sharing Coordinator, is bilingual in Spanish., and currently studying for her Masters in Social Work. PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood CityCity of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget LineAgencyPgm%Program %Requested%Requested%Requested%RequestedPgm%Requested 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 7/9 ItemTotal Total Labor Associate Executive Director & HSP Director $0 Home Sharing Program Manager $58,000100% $58,0002% $1,1052% $1,3224% $2,1962% $1,00010%$5,623 South County Coordinator $65,564100% $65,56416% $10,6336% $3,80026% $17,3480%48%$31,781 Mid-County Corodinator $56,486100% $56,4860%8% $4,50026% $14,5100%34%$19,010 North County Coordinator $54,798100% $54,7980%3% $1,70021% $11,40013% $6,95037%$20,050 Home Sharing Coordinator $56,125100% $56,1256% $3,2627% $3,67823% $13,0464% $2,05039%$22,036 Taxes/Benefits $0 Administration $1,790,31737%$654,3610%0%0%0%0% $0 TOTAL $2,081,29045%$945,3342%$15,0002%$15,0006%$58,5001%$10,00010%$98,500 Number of Individual Beneficiaries 18 32 90 13 153 Cost per Individual $833.33$468.75$650.00$769.23 $643.79 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1.Funding Criteria: 2.Homeless Assistance Activities: Provision of fair housing counseling services, provision of legal intervention to prevent homelessness, provision of operation funds for shared housing, emergency shelter and transitional housing and related services for homeless and those at risk of homelessness, youth and single persons. 2. Marketing/Advertising a.Check all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website Phone book listing CIP (Handbook/Database) Outreach presentations to service providers Outreach presentations to public PSA’s b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Flyers; outreach presentations; and PSA's are available in Spanish / English. In addition to English, HIP Housing staff speak the following languages: Tagalog, Mandarin, Cantonese, German and Spanish. c. How and where are the materials distributed? Materials are distributed Countywide, through the activities of HIP Housing's Outreach Specialist, dedicated volunteers, and Home Sharing staff. Material are circulated through community presentations, tabling events and fairs, flyering, and door-to-door outreach to businesses. Recipients include: Faith based community groups, senior and community centers, homeowner associations, non- profit organizations, schools, downtown businesses, libraries, health & resource fairs, and many other locations. 3.Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. Where we live is at the core of our daily lives. When people have access to safe, stable, and affordable housing, when they live close to their family and friends, to their work, their school, and to their place of worship – people thrive, communities prosper, and healthy, diverse neighborhood s grow. Everybody wins. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 8/9 Home Sharing Program Accomplishments in Redwood City during FY 2016-2017: : - 336 Redwood City residents contacted HIP Housing requesting housing assistance and community resources. :- 206 Redwood City residents were interviewed and screened by Home Sharing staff, and provided with housing and community resources. An additional 30 individuals who work in Redwood City were also assisted. : - 16 Redwood City residents and 5 persons who work in Redwood City were placed in new affordable Home Sharing arrangements. :- 12 low-income families with children in Redwood City were provided with affordable housing and long term case management support through HIP Housing’s Self Sufficiency Program. HIP Housing’s Home Sharing Program is not simply a quick fix, nor is it just a temporary solution. This program impacts the lives of our clients in a truly meaningful way, by preventing homelessness, and providing a creative, practical, and affordable housing solution that will work in the real world. b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: HIP Housing’s Home Sharing Program helps low-income individuals, seniors and families, in the City of Redwood City, and throughout San Mateo County, to find, or remain in a safe, stable, and affordable home. Last year, 21 individuals who live, or work in Redwood City were matched in new affordable Home Sharing arrangements. We would like to introduce you to just two of them. Please meet Rachel and Gina. Rachel, a Preschool Teacher and homeowner, needed to find a housemate to help cover her housing costs. After trying unsuccessfully to find a housemate on her own, one of her co-workers told her about the Home Sharing Program, and suggested she contact HIP Housing. So, Rachel contacted our office, and met with a Home Sharing Coordinator. Within a few short weeks, Rachel was matched with Gina. Gina was desperately trying to find an affordable place to live that was close to her work in San Mateo, and away from the unhealthy environment that she was living in at the time. After hearing about HIP Housing, Gina contacted our office, met with a Home Sharing Coordinator, and was very soon matched with Rachel. Rachel and Gina have been home Sharing since April 2016, and report that the arrangement is working out well for both parties. Rachel now has the additional income she needs to cover her housing costs, while Gina has healthy, stable and secure housing, that is both affordable and close to her work. Attachments 1.Resolution authorizing application and designation of signatory, by the Board of Directors Attachment_1_Board_Resolution_Authorizing_Application.pdf 2.Proof of 501(c)3 / tax- exempt status Attachment_2_HIP_Housing_IRS_501c3_Letter.pdf 3.By-laws Attachment_3_HIPHousingBy-Laws.pdf 4.Articles of Incorporation Attachment_4_Articles_of_Inc_HIPHousing.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Attachment_5_HIP_Housing_Board_Roster.pdf 6.Organizational chart for entire organization Attachment_6_HIP_Housing_2017-18_Organizational_Chart.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Attachment_7_FYE_2016_Audited_Financial_Statements.pdf Attachment_7A_Certification_for_No_Single_Audit_Requirment_Needed.pdf 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6410&prop=12 9/9 Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 8.The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget Attachment_8_HIP_Housing_2017_2018_Total_Organization_Program_Budget.pdf Attachment_8B_HIP_Housing_2017_2018_Home_Sharing_Program_Budget.pdf Attachment_8A_HIP_Housing_Projected_Programs_Budget_FY_2018_2019.pdf 9.Mission Statement Attachment_9_HIP_Housing_Mission_Statement.pdf 10.Non-discrimination policy for Staff and Clients Attachment_10_Non-DiscriminationPolicyHIPHousing.pdf 11.Reasonable Accommodations Policy for Staff and Clients Attachment_11_ReasonableAccomodationsPolicy.pdf 12.Conflict of Interest Policy. (If not available, please indicate when you will submit) Attachment_12_HIP_Housing_Conflict_of_Interest_Policy.pdf 13.Other - Download All Attachments Program Manager Signature Patricia Cheseman Date Signed 01/19/2018 Initially submitted: Jan 19, 2018 - 14:26:17 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6527&prop=77 1/4 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1.Organization Name: John Papan Memorial 2.Project Title: Johns Closet We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per South San Francisco $5,000 10% 60 100% $83.33 Total $5,000 10% 60 100% $83.33 Grant Funded Programs: We are applying for a Public Services Program CDBG National Objective Eligibility - How are you serving low income populations? Service to low income clients verified through income documentation. Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. We obtain and verify income by an initial screening and through certification on client in-take forms. The initial screening is either by phone or by another agency in completing a referral form. Over the phone, we ask for household income and the source of the income. Our screening includes questions about the type of employment and employer or the type and source of aid received. A referring agency such as a social woker, headstart teacher, other agency director, school staff, teachers or principals must complete income information on our referral form, If a potential client's income is within the guidelines, we will schedule an appointment. Upon arriving for an appointment, a client must complete an intake form and certify his/her income. 3. Project Address: 444 E. Market St., Rm. 2 City: Daly City Zip: 94014-2101 4.Provide a one sentence project summary: Johns Closet provides NEW CLOTHES to needy school-aged children. Organization Address: 440 Green Hills Drive City: Millbrae Zip: 94030-1663 Organization Phone: 650-871-7440 Website: johnscloset.org Type of Applicant: Non-Profit Our agency serves: 5.Contact Person / Project Administrator: Name: Diane and Gina Papan Title: director Telephone: 650-871-7440 Contact Email: dianepapan@gmail.com Fax: 6.Name of Agency Director: Diane and Gina Papan 7.Fiscal Officer:Name: Diane Papan Email: dianepapan@gmail.comTelephone: 650-871-7440 Fiscal Officer Address: 440 Green Hills Drive City: Millbrae Zip: 94030-1663 8.Authorized Name: Diane Papan Email:Telephone: 650-871-7440 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6527&prop=77 2/4 Signatory: dianepapan@gmail.com Authorized Signatory Address: 440 Green Hills Drive City: Millbrae Zip: 94030-1663 9. Please provide days and hours of regularly scheduled operation: Monday through Friday 9:30-12:00. August through June. 10. DUNS Number: 926757311 Federal EIN/TIN Number: 94-2826366 11. HUD Activity: Choose the HUD activity that most closely matches your service: 05D - Youth Services 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. All funds received by John's Closet will be used to purchase new clothing for needy school children. We distribute the clothing at our rent-free space at the old Colma Elementary School. John's Closet is a 100% volunteer program, with no salaries or fixed costs. All the work is done by about 20 volunteers, who answer the phones, schedule appointments, assist children at the Closet, keep shelves organized and stocked, shop for needed clothing not supplied by in-kind donations, account for documentation, maintain the books and prepare grant requests. There is no similar program in the community. 13. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. We are addressing the ever-growing needs of low-income families to provide clothing for their children. Our clients range from single mothers living on cash aid, elderly grandparents who have become primary caregivers of grandchildren, and intact families with parents earning very little. After these families pay rent, utilities, transportation and food, there is very little money left for clothing. The high cost of living in San Mateo County greatly impacts the number of families needing help to survive. John's Closet is the only program in the area to provide NEW CLOTHING to needy children. We must purchase all of the clothes. Jackets and shoes are expensive items for families and for us to buy and the prices are rising. The source of our information comes from intake forms and a telephonic screening process we conduct prior to setting an appointment. There is no similar program in the community. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. The money will be spent to purchase NEW CLOTHES as needed to distribute to needy children throughout the school year. We are open from August through June. Our biggest demand is from August through December. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. Our goal is to build self-esteem and to eliminate the alienation and discrimination children feel at school when they are poorly dressed. Adequate clothing will make them feel as though they belong and enable them to be full participants in the academic experience. This participation will motivate them to stay in school and reach their full potential. Staying in school is crucial to preventing involvement in the criminal justice system. Statistics shaw that 80% of those in jail dropped out of school. An additional goal is to alleviate the economic pressure and subsequent emotional stress on poor families by providing NEW CLOTHING for their children. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. John's Closet receives referrals from the schools, San Mateo County Health and Human Services Agency, Headstart, Shelter Network, Edgewood, Kinship Program, and various family resource centers. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. These funds are essential to allow us to purchase new clothing for kids. We must purchase virtually all of the new clothes we distribute to our young clients. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries b. All beneficiaries to be served per 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6527&prop=77 3/4 to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. grant jurisdiction application regardless of income Persons Persons Daly City 90 90 Redwood City City of San Mateo County of San Mateo South San Francisco 60 60 Totals 150 150 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%47 100% White and not Hispanic 23,760 37.34% 0 0.00% White and Hispanic 21,645 34.02% 40 85.11% Asian 23,293 36.61% 3 6.38% African American 1,625 2.55% 1 2.13% Pacific Islander 1,111 1.75% 3 6.38% Native American 395 0.62% 0 0.00% Other 9,598 15.08% 0 0.00% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: The vast majority of the clients we serve are Hispanic. As this group appears to make up a significant percentage of the residents in South San Francisco, John's Closet believes it is reaching a large ethnic group with significant need. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. John's Closet applies for CDBG funds from Daly City and South San Francisco. We also apply for grants from private foundations including the Carl and Celia Berta Gellert Foundation and the Wyss Foundation. Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Director Diane Papan grants, screening, appointments, shopping non-profit director since 2000 PROPOSED PROGRAM BUDGET FOR FY 2018-19 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Taxes/Benefits $0 Materials New Clothing & Hygiene Items $50,000 100% $50,000 10% $5,000 10%$5,000 Administration 0% $0 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6527&prop=77 4/4 TOTAL $50,000100%$50,00010%$5,00010%$5,000 Number of Individual Beneficiaries 60 60 Cost per Individual $83.33 $83.33 Attachments 1.Resolution authorizing application and designation of signatory, by the Board of Directors Johns_Closet_SSF_CDBG_App_Attachment_1.pdf 2.Proof of 501(c)3 / tax-exempt status Johns_Closet_SSF_Attchment_2_for_2015_501c3_proof.pdf 3.By-laws Johns_Closet_By-Laws.pdf 4.Articles of Incorporation Johns_Closet_Articles_of_Inc.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Johns_Closet_CDBG_App_Attachment_5- 6_for_2018_Attachment_7-8_2018.pdf 6.Organizational chart for entire organization Johns_Closet_CDBG_App_Attachment_5- 6_for_2018_Attachment_7-8_2018.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Johns_Closet_SSF_CDBG_App_Attachment_7-8_2018.pdf 8.The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget Johns_Closet_SSF_CDBG_App_Attachment_7-8_2018.pdf Email_Explanation_Regarding_Proposed_Budget_16-17.msg 9.Mission Statement Johns_Closet_Mission_Statement.pdf 10.Non-discrimination policy for Staff and Clients Johns_Closet_Non-Discrimination_Policy.pdf 11.Reasonable Accommodations Policy for Staff and Clients Johns_Closet_CDBG_Reasonable_Accommodation_Policy.doc 12.Conflict of Interest Policy. (If not available, please indicate when you will submit) Johns_Closet_Conflict_of_Interest_Policy.pdf 13.Other - Download All Attachments Program Manager Signature Diane Papan Date Signed 01/15/2018 Initially submitted: Jan 15, 2018 - 11:05:15 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6444&prop=19 1/7 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1. Organization Name: Legal Aid Society of San Mateo County 2. Project Title: HomeSavers: Preserving Affordable Housing in our Community We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per Redwood City $20,000 3% 200 29% $100.00 City of San Mateo $15,000 3% 125 18% $120.00 County of San Mateo $25,000 4% 300 43% $83.33 South San Francisco $10,800 2% 75 11% $144.00 Total $70,800 12% 700 100% $101.14 Grant Funded Programs: We are applying for a Public Services Program CDBG National Objective Eligibility - How are you serving low income populations? Service to low income clients verified through income documentation. Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. Every client served by the HomeSavers program completes a self-certification of income and household composition at the outset of the interview, regardless of the nature or duration of the legal services provided. In some instances, where court documents are prepared for the client, an application for waiver of court fees is also prepared, including a statement of the client's household income and expenses which is verified under penalty of perjury for filing with the Court. The original signed self-certification of income and, where applicable, a copy of the application for waiver of court fees is maintained in each client file. Pursuant to California State Bar requirements, all client files are secured and stored for a period of five years after completion of legal services. 3. Project Address: 330 Twin Dolphin Drive, Suite 123 City: Redwood City Zip: 94065-1455 4. Provide a one sentence project summary: Legal assistance to people threatened with losing their homes or living in substandard conditions with the goals of keeping people in their homes; preventing homelessness through the enforcement of legal rights, in and out of court; and remedying substandard living conditions through advocacy. Organization Address: 330 Twin Dolphin Drive, Suite 123 City: Redwood City Zip: 94065-1455 Organization Phone: 650-558-0915 Website: http://www.legalaidsmc.org/ Type of Applicant: Non-Profit Our agency serves: 5. Contact Person / Project Administrator:Name: Shirley Gibson Title: Directing Attorney Telephone: 650-517-8911 Contact Email: SGibson@legalaidsmc.orgFax: 650-517-8973 6. Name of Agency Director: M. Stacey Hawver 7. Fiscal Officer:Name: Susan Stortini Email: SStortini@legalaidsmc.org Telephone: 650-517-8913 Fiscal Officer Address: 330 Twin Dolphin Drive, Suite 123 City: Redwood City Zip: 94065 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6444&prop=19 2/7 8. Authorized Signatory: Name: M. Stacey Hawver Email: mshawver@legalaidsmc.org Telephone: 650-517-8917 Authorized Signatory Address: 330 Twin Dolphin Drive, Suite 123 City: Redwood City Zip: 94065 9. Please provide days and hours of regularly scheduled operation: The Legal Aid Society office is open from 9:00 a.m. to 12:00 noon, and from 1:00 p.m. to 5:00 p.m., Monday through Friday (except legal holidays). Client intakes at off-site legal clinics occur on the following days and times: Mondays, 8:30 a.m. to 11:30 a.m.; Tuesdays, 1:00 p.m. to 4:00 p.m.; and Fridays, 9:00 a.m. to 12:00 noon. 10. DUNS Number: 0342377270000 Federal EIN/TIN Number: 94-1451894 11. HUD Activity: Choose the HUD activity that most closely matches your service: 05C - Legal Services 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. Program Objective: The Legal Aid Society of San Mateo County works to bring fairness to the county’s housing courts, helps to keep low-income tenants in their homes, and can mitigate the effects of a potential eviction. We do this by providing legal advice and services to nearly 100 households each month at three weekly housing clinics. Last year, Legal Aid staff members and volunteers prepared 286 Answers to unlawful detainers (eviction lawsuits) filed in San Mateo County Court. Filing an answer ensures that a tenant has the opportunity to go through the court system to resolve their eviction case. Without this process, tenants can be evicted in as few as five days. Key Priorities: Legal Aid strives to provide low-income clients with the knowledge and practical assistance they need to more effectively advocate for themselves and their families in housing court. Specific Activities: Legal Aid attorneys, project staff, and trained pro bono attorneys meet one-on-one with clients at the housing clinics where they answer questions, provide legal advice, help with the completion of legal paperwork, and explain to clients what to expect in the county’s housing courts. Clients leave our housing clinics with an understanding of their legal rights, as well as completed paperwork, letters to landlords, and/or clear instructions and next steps. 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. According to the National Low Income Housing Coalition, approximately 41% of San Mateo County’s households are renters, and the county has some of the highest rents in the nation. The Fair Market Rent (FMR), a number calculated by HUD that typically reflects the 40th percentile of gross rents for standard rental units, for a 2-bedroom apartment in San Mateo County is $3,018. Using total housing costs of 30% of gross income as an index of affordability, even households making the city's median household income of $90,461 are cost-burdened by their rental housing (2012-2016 American Community Survey 5-Year Estimates). The median annual income of Legal Aid’s Redwood City housing clients last year was just $24,000. For these families, a market-rate apartment is out of reach, and the cost of moving prohibitive. It is critical that these families maintain their current housing whenever possible, and the primary factor that influences this outcome is timely legal help in defending an eviction. It is important to note that not all tenants who are evicted have fallen behind in rent payments or violated their rental agreements. Forced moves can be caused by a number of factors including landlord foreclosure, tenant-landlord disputes, and other external factors unrelated to tenant behavior. In San Mateo County, it is not uncommon for a change in ownership or property upgrades to result in no-fault evictions of tenants, sometimes displacing entire buildings. 13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. According to the National Low Income Housing Coalition, approximately 41% of San Mateo County’s households are renters, and the county has some of the highest rents in the nation. The Fair Market Rent (FMR), a number calculated by HUD that typically reflects the 40th percentile of gross rents for standard rental units, for a 2-bedroom apartment in San Mateo County is $3,018. Using total housing costs of 30% of gross income as an index of affordability, even households making the City of San Mateo’s median household income of $95,667 are cost-burdened by their rental housing (2012-2016 American Community Survey 5-Year Estimates). The median annual income of Legal Aid’s City of San Mateo housing clients last year was just $24,000. For these families, a market-rate apartment is out of reach, and the cost of moving prohibitive. It is critical that these families maintain their current housing whenever possible, and the primary factor that influences this outcome is timely legal help in defending an eviction. It is important to note that not all tenants who are evicted have fallen behind in rent payments or violated their rental agreements. Forced moves can be caused by a number of factors including landlord foreclosure, tenant-landlord disputes, and other external factors unrelated to tenant behavior. The rise of no fault evictions in the City of San Mateo is a trend that Legal Aid continues to monitor. 13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. According to the National Low Income Housing Coalition, approximately 41% of San Mateo County’s households are renters, and the county has some of the highest rents in the nation. The Fair Market Rent (FMR), a number calculated by HUD that typically reflects the 40th percentile of gross rents for standard rental units, for a 2-bedroom apartment in San Mateo County is $3,018. Using total housing costs of 30% of gross income as an index of affordability, even households making the county’s median household income of $98,546 are cost-burdened by their rental housing (2012-2016 American Community Survey 5-Year Estimates). The median annual income of Legal Aid’s housing clients last year was just $20,400. For these families, a market-rate apartment is out 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6444&prop=19 3/7 of reach, and the cost of moving prohibitive. It is critical that these families maintain their current housing whenever possible, and the primary factor that influences this outcome is timely legal help in defending an eviction. In San Mateo County, the evolution of legal protections for mobile home residents provides new opportunities to engage and educate low-income residents of these parks. We will work to contribute data from our contacts with mobile home clients to help inform the county's review and implementation of the county mobile home rent ordinance. 13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. According to the National Low Income Housing Coalition, approximately 41% of San Mateo County’s households are renters, and the county has some of the highest rents in the nation. The Fair Market Rent (FMR), a number calculated by HUD that typically reflects the 40th percentile of gross rents for standard rental units, for a 2-bedroom apartment in San Mateo County is $3,018. Using total housing costs of 30% of gross income as an index of affordability, even households making South San Francisco’s median household income of $85,076 are cost-burdened by their rental housing (2012-2016 American Community Survey 5-Year Estimates). The median annual income of Legal Aid’s South San Francisco housing clients last year was just $18,660. For these families, a market-rate apartment is out of reach, and the cost of moving prohibitive. It is critical that these families maintain their current housing whenever possible, and the primary factor that influences this outcome is timely legal help in defending an eviction. It is important to note that not all tenants who are evicted have fallen behind in rent payments or violated their rental agreements. Forced moves can be caused by a number of factors including landlord foreclosure, tenant-landlord disputes, and other external factors unrelated to tenant behavior. In San Mateo County, it is not uncommon for a change in ownership or property upgrades to result in no-fault evictions of tenants, sometimes displacing entire buildings. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. Legal Aid already hosts three weekly housing clinics which are a well-known point of service for low income tenants in the county. Legal Aid can begin utilizing CDBG and HSFA funds immediately to support these clinics. Staffing and infrastructure for these clinics is already in place, with capacity to improve our outreach and efficacy with added financial support. During FY 18-19, Legal Aid proposes to assist 825 low-income tenant households during its weekly housing clinics. This goal is reasonable based on client demographic information from past programmatic years, and given the demonstrated need for these services. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. Legal Aid is committed to utilizing both internal and external data to evaluate its programs. We measure success by the number of households we are able to serve during our housing clinics, as well as by the number of cases that result in a favorable outcome for the client. We also work to reduce the number of unlawful detainer (UD) cases that result in a default judgment by the court. A default judgment is entered when a tenant fails to respond, responds incorrectly, or responds too late to a UD, and can mean that that the tenants are rapidly displaced from their home. In some cases, a household may be evicted in as little as five days after a default judgment. We will track the number of housing clinic clients who come to us with unlawful detainers and the number of Answers to UDs that we prepare for clients, compared to the total number of UD Answers and defaults throughout the County. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. Legal Aid partners with San Mateo Superior Court and Community Legal Services in East Palo Alto to ensure that self-represented litigants in eviction proceedings have access to pro bono assistance at essential points of the legal process, including preparation of paperwork by Legal Aid at the outset of the case and assistance with settlement negotiations by Community Legal Services at subsequent court dates. Legal Aid also collaborates with Fair Oaks Community Center and Daly City Community Services Center to provide on-site housing assistance at these core service agencies. We work with other community organizations like Rebuilding Together, the San Francisco Organizing Project/Peninsula Interfaith Action (SFOP/PIA), and Project Sentinel to provide outreach and comprehensive services to low-income individuals and families facing housing issues. Through active collaboration, client referrals, and targeted partnerships that address specific needs in the community, Legal Aid and its partners work to maximize resources and community impact while eliminating duplication of services. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. We continue to monitor the frequency of 'no fault' evictions throughout the county. The state law permits landlords to terminate a tenancy that is not under a fixed-term lease by serving the tenant with a thirty-day or sixty-day notice, with no requirement that the landlord state any reason for the termination. There is currently no legal barrier to a landlord deciding to evict a tenant for his own business reasons, even if the tenant has followed every requirement of the rental terms. In the 2017 calendar year the Legal Aid clinics saw 245 clients with “no fault” eviction notices. We believe this is indicative of a broad trend in the San Mateo County housing market. Although tenants seeking assistance from Legal Aid represent but a fraction of the tenants receiving eviction notices (we estimate fewer than 10% of tenants who are served with eviction notices seek legal advice), the population that does come to Legal Aid housing clinics has traditionally matched the composition of the tenant population within the city. Furthermore, over half of the “no fault” terminations seen in 2017 were served on households that identify as Hispanic, a clear indication that Hispanic tenants are being disproportionately impacted and displaced in San Mateo County. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6444&prop=19 4/7 For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b. All beneficiaries to be served per grant jurisdiction application regardless of income Persons Persons Daly City 125 125 Redwood City 200 200 City of San Mateo 125 125 County of San Mateo 300 300 South San Francisco 75 75 Totals 825 825 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%220 100% White and not Hispanic 40,656 54.64% 52 23.64% White and Hispanic 23,557 31.66% 132 60.00% Asian 6,715 9.03% 11 5.00% African American 1,916 2.58% 9 4.09% Pacific Islander 663 0.89% 2 0.91% Native American 384 0.52% 2 0.91% Other 1,511 2.03% 12 5.45% Race & Ethnicity City of San Mateo Population City of San Mateo % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 97,207 100%164 100% White and not Hispanic 45,240 46.54% 49 29.88% White and Hispanic 25,815 26.56% 67 40.85% Asian 18,153 18.67% 17 10.37% African American 2,099 2.16% 7 4.27% Pacific Islander 1,937 1.99% 9 5.49% Native American 140 0.14% 3 1.83% Other 3,823 3.93% 12 7.32% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%91 100% White and not Hispanic 23,760 37.34% 23 25.27% White and Hispanic 21,645 34.02% 39 42.86% Asian 23,293 36.61% 11 12.09% African American 1,625 2.55% 5 5.49% Pacific Islander 1,111 1.75% 3 3.30% Native American 395 0.62% 1 1.10% Other 9,598 15.08% 9 9.89% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6444&prop=19 5/7 Legal Aid serves low-income residents of San Mateo County. Our client demographics closely resemble that of individuals at or below 125% of the poverty level living in San Mateo County (as listed in the Census’s 2016 American Community Survey 5-Year Estimates) rather than the demographics of each city's population. Legal Aid continues to work to provide services for low-income residents of all races and ethnicities, but specifically focuses on providing culturally and linguistically appropriate services to serve the significant low-income Hispanic populations in Redwood City, City of San Mateo, and South San Francisco. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. Legal Aid has a successful development program that has allowed it to secure program funding from an annual donor campaign, targeted major donor solicitations, and an annual luncheon and golf tournament. In addition, Legal Aid has been successful in obtaining grants and contracts to support its work from a number of foundations and local government agencies. For the FY 2018- 2019 fiscal year, in addition to any CDBG funding awarded, we anticipate receiving support for the HomeSavers program from the State Bar of California Trust Fund Program ($46,635 committed, $21,635 anticipated based on statutory allocation formula), Genentech Foundation (current grant of $30,000 will end in May, but there is an opportunity for renewal), Sunlight Giving ($12,500 committed (current grant ends in July) with an opportunity for renewal), and the Silicon Valley Community Foundation (current grant of $30,000 ends in June, but there is an opportunity for renewal). Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Directing Attorney Shirley Gibson Oversee project; provide direct legal services to housing clients. Member of the California State Bar; J.D., 1999 Director of Litigation David Carducci Provide direct legal services to housing clients Member of the California State Bar; J.D., 1991 Staff Attorney Trevor Yan Provide direct legal services to housing clients Member of the California State Bar; J.D., 2014 Intake Coordinator 1 Mari Chatterjee Interpret for Spanish-speaking clients; provide written translation for litigation cases; maintain litigation case records Masters Degree; Spanish fluency Intake Coordinator 2 Andreina Leon Screen clients; schedule appointments; provide information and referrals to clients B.A.; Spanish fluency Intake Coordinator 3 Lacei Amodei Screen clients; schedule appointments; interpret for Spanish-speaking clients; translate self-help and outreach materials into Spanish B.A.; Spanish fluency PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Labor Directing Attorney $98,000 100% $98,000 5% $4,500 3% $2,500 5% $4,500 2% $1,900 14%$13,400 Director of Litigation $92,000 100% $92,000 9% $8,400 8% $7,500 12% $11,500 5% $4,440 35%$31,840 Staff Attorney $59,800 100% $59,800 4% $2,500 3% $1,500 6% $3,300 3% $2,000 16%$9,300 Intake Coordinator 1 $40,945 95% $38,898 1% $300 1% $200 1% $300 0% $100 2%$900 Intake Coordinator 2 $33,500 77% $25,795 1% $150 1% $150 1% $200 0% $100 2%$600 Intake Coordinator 3 $35,000 63% $22,050 1% $150 1% $150 1% $200 0% $100 3%$600 Other Staff $1,548,694 0% $0 $0 Taxes/Benefits $591,461 18%$107,694 4% $4,000 3% $3,000 5% $5,000 2% $2,160 13%$14,160 Supplies Office Supplies $35,000 18% $6,300 0% 0% 0% 0% 0%$0 Materials Books/Publications $16,000 18% $2,880 0% 0% 0% 0% 0%$0 Operations/Maintenance Rent $67,259 18% $12,107 0% 0% 0% 0% 0%$0 Technology $30,000 18% $5,400 0% 0% 0% 0% 0%$0 Court Fees $4,000 18% $720 0% 0% 0% 0% 0%$0 Phone/Internet $8,000 18% $1,440 0% 0% 0% 0% 0%$0 Contract Services $240,000 34% $80,535 0% 0% 0% 0% 0%$0 Administration $187,300 18%$33,714 0% 0% 0% 0% 0% $0 TOTAL $3,086,959 19%$587,333 3%$20,000 3%$15,000 4%$25,000 2%$10,800 12%$70,800 Number of Individual Beneficiaries 200 125 300 75 700 Cost per Individual $100.00 $120.00 $83.33 $144.00 $101.14 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6444&prop=19 6/7 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1. Funding Criteria: 2. Homeless Assistance Activities: Provision of fair housing counseling services, provision of legal intervention to prevent homelessness, provision of operation funds for shared housing, emergency shelter and transitional housing and related services for homeless and those at risk of homelessness, youth and single persons. 2. Marketing/Advertising a. Check all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website Phone book listing CIP (Handbook/Database) Outreach presentations to service providers Outreach presentations to public b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Flyers/brochures (Spanish); website (Spanish); outreach presentations (Spanish) c. How and where are the materials distributed? Flyers and brochures are available at our office; core service agencies; other community agencies at which we give presentations; local government agencies; health fairs; and the Legal Aid website. Materials are also distributed to clients at our weekly housing clinics. 3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. Legal Aid conducted 147 legal services clinics between July 1, 2016 and June 30, 2017, where more than 1200 tenant households received assistance with evictions, rent increases, housing discrimination, security deposits, and other landlord/tenant issues. Nearly one-third of those households received assistance with contesting an eviction case through a court proceeding (unlawful detainer), with services ranging from preparation of legal pleadings for the tenants to file themselves to full legal representation in litigation of the case. The remaining households sought advice regarding eviction notices (pre-unlawful detainer), or other tenancy issues, including rent increases, repairs to the premises, and security deposits. The HomeSavers' staff is bolstered by trained volunteers and pro bono attorneys who contributed nearly 1,000 volunteer hours last year to help HomeSavers clients. This volunteer support helps to leverage the time of Legal Aid staff and enables the program to serve a large number of people while maintaining a high quality of service. b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: Nancy is a senior tenant in a below-market housing development in Foster City. Nancy received a rent increase of $34 from the landlord that was approved by the City staff who administered the program. With this increase, the monthly rate that Nancy had to pay was more than 33% of her fixed income, which Nancy did not think was right or consistent with the affordability restrictions for this housing. Because she did not think the increase proper, Nancy objected to the rent increase and witheld the payment of the additional $34. The landlord filed an eviction case for non-payment of the $34. Legal Aid represented Nancy in the eviction case and helped her reach a settlement where she agreed to pay the disputed rent increase, but will remain in her affordable home and reserve the right to dispute the propriety of the increase with the City. Legal Aid is in process of reviewing the legality of the rent increase under the rules and regulations governing the BMR program. Attachments 1. Resolution authorizing application and designation of signatory, by the Board of Directors Legal_Aid_Funding_Resolution_for_Cities_2018.pdf 2. Proof of 501(c)3 / tax- exempt status Legal_Aid_501c3_Letter.pdf 3. By-laws Legal_Aid_ByLaws.pdf 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6444&prop=19 7/7 4. Articles of Incorporation Legal_Aid_Articles_of_Incorporation.pdf 5. Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Legal_Aid_Board_Roster_2018.pdf 6. Organizational chart for entire organization Legal_Aid_Organizational_Chart_Jan_2018.pdf 7. Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. LASSMC_Audit_Report_FY-2017.pdf 8. The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget LASSMC_Organization_Budget_FY2018.pdf Legal_Aid_Proposed_FY2019_Budget.pdf HomeSavers_Project_Budget_FY17-18.pdf 9. Mission Statement Legal_Aid_Mission_and_Vision_Statements.pdf 10. Non-discrimination policy for Staff and Clients Legal_Aid_Non-Discrimination_Policy_for_Staff_and_Clients.pdf 11. Reasonable Accommodations Policy for Staff and Clients Legal_Aid_Equal_Opportunity_Policy_Including_Reasonable_Accommodations.pdf 12. Conflict of Interest Policy. (If not available, please indicate when you will submit) Legal_Aid_Conflict_of_Interest_Policy.pdf 13. Other - Download All Attachments Program Manager Signature M. Stacey Hawver Date Signed 01/26/2018 Initially submitted: Jan 26, 2018 - 13:46:00 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6606&prop=747 1/6 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1. Organization Name: LifeMoves (formerly InnVision Shelter Network) 2. Project Title: Shelter Operations CDBG We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per South San Francisco $20,000 4% 26 100% $769.23 Total $20,000 4% 26 100% $769.23 Grant Funded Programs: We are applying for a Public Services Program CDBG National Objective Eligibility - How are you serving low income populations? Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed benefit status is required): Abused children Homeless persons Victims of domestic violence Illiterate adults Elderly persons/seniors (age 62+) Persons living with AIDS Severely disabled adults Migrant farm workers Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. To determine client income eligibility for our programs, upon intake, LifeMoves Case Managers verify household income by reviewing income tax returns, W-2 forms, payroll check stubs, employment verification letters, or—in the absence of documentation—direct contact with the employer. Should the client receive government assistance, we request a “notice of action” letter indicating amount awarded. In addition, a follow-up phone call is made to the benefits analyst to verify the amount stated. If client income changes, they are required to submit updated verification of income. Income certification is available on file for all LifeMoves clients and is available for review upon request. 3. Project Address: 110 50 Hillcrest Drive City: Daly City Zip: 94014-1082 4. Provide a one sentence project summary: Family Crossroads provides interim shelter and comprehensive supportive services for homeless families. Organization Address: 181 Constitution Drive City: Menlo Park Zip: 94025-1106 Organization Phone: 650-685-5880 Website: www.lifemoves.org Type of Applicant: Our agency serves: 5. Contact Person / Project Administrator: Name: Lori Collins; Jeannie Leahy Title: Associate VP of Programs and Services; Director of Grants and Contracts Telephone: 650-685-5880 x158 Contact Email: lcollins@lifemoves.org; jleahy@lifemoves.org Fax: 650-685-5881 6. Name of Agency Bruce Ives 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6606&prop=747 2/6 Director: 7. Fiscal Officer:Name: Craig Garber Email: cgarber@lifemoves.org Telephone: 650-685-5880 x145 Fiscal Officer Address: 181 Constitution Drive City: Menlo Park Zip: 94025-1106 8. Authorized Signatory:Name: Bruce Ives Email: bives@lifemoves.org Telephone: 650-685-5880 x 121 Authorized Signatory Address: 181 Constitution Drive City: Menlo Park Zip: 94025-1106 9. Please provide days and hours of regularly scheduled operation: Family Crossroads operates 365 days per year, 24 hours per day. 10. DUNS Number: 792738726 Federal EIN/TIN Number: 77-0160469 11. HUD Activity: Choose the HUD activity that most closely matches your service: 05 - Public Services 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. The LifeMoves Family Crossroads shelter, located at 50 Hillcrest Drive in Daly City, CA, provides interim housing for homeless families. The facility contains 14 furnished one-bedroom family units. In addition to providing a safe shelter, the Family Crossroads program seeks to re-connect homeless families with permanent housing, jobs, and the skills and resources needed to maintain them. Housing First principles underpin the LifeMoves program model – a model without income, sobriety, and/or participation in treatment/services as prerequisites for housing. Participants voluntarily develop a comprehensive plan with their Case Manager and are supported as they progress toward goals. At Family Crossroads, clients can access a wide range of services. Parents also participate in life skills workshops which help clients improve parenting skills, practice for job interviews, and teaches them how to locate affordable childcare once they leave our program. By providing stable housing, coordinated case management, and comprehensive supportive services, Family Crossroads has achieved great success in helping homeless parents and children to return to permanent homes of their own. FY18/19 objectives: Serve 8 South San Francisco families consisting of 26 individuals. 80% of clients graduating from our transitional programs will return to permanent housing and 20% of graduates will maintain or increase income at end of operating year or program exit. 13. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. LifeMoves has been working with homeless individuals from South San Francisco for decades. The need for these services was well established then and--despite the successes of the LifeMoves programs over the past several decades—that need is all the more pressing today. South San Francisco unemployment, underemployment, and low wages continue to conspire with the extremely high housing costs in the region to make it ever more difficult for individuals to have the resources needed for permanent housing and a stable home life. According to the 2017 San Mateo County One Day Homeless Census and Survey, there were 1,253 homeless people in San Mateo County, including many unsheltered homeless individuals in South San Francisco. We believe that these numbers often undercount family homelessness, sometimes called a “hidden epidemic,” because homeless families tend to more often live in garages, vehicles, or doubled-up with friends, rather than on the streets. The LifeMoves Family Crossroads site has a long history of serving its target population; homeless families from North San Mateo County, including South San Francisco. As the largest provider of homeless services in San Mateo County, LifeMoves provides a valuable service to the community by helping families and individuals secure stable housing. LifeMoves has a wealth of data on its own programs that clearly demonstrate both the ongoing need for services and the success of the LifeMoves programs at addressing that n 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. Family Crossroads is an ongoing program that is ready for implementation in the upcoming 2018-19 Fiscal Year. Family Crossroads has dedicated staff and supervision along with the processes and procedures in place to start aiding clients immediately upon contract execution. As a long-time CDBG/HUD grantee with no outstanding issues, LifeMoves is experienced with the robust reporting, draw-down, and HMIS requirements for public contracts. LifeMoves is equipped and prepared to manage the data and financial requirements of this contract to expend funds in a timely manner while meeting all projected goals. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. To ensure that all outcomes are met, LifeMoves follows a robust performance measurement protocol. To evaluate our programs, 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6606&prop=747 3/6 complete records of LifeMoves client outcomes and demographics are entered into a computerized database by Case Managers and analyzed by the Contracts Compliance Manager. Additionally, the Homeless Management Information System (HMIS), a county-wide system, tracks the services each client receives. LifeMoves solicits feedback at regular intervals from program participants through weekly house meetings, case management sessions, and open-ended surveys. Additionally, all clients are asked to complete client satisfaction surveys upon graduation from the program. These statistics and reports are reviewed monthly, quarterly and annually by program staff, senior management, and the Board of Directors, and participant feedback is incorporated into subsequent program design. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. Collaboration is a key component of LifeMoves programming and enables LifeMoves to provide enhanced services and resources to our vulnerable clients, without duplication of cost and effort. The diversity of LifeMoves partnerships enable our clients to receive a wide variety of support to help them meet all of their needs, be it mental health treatment, job training, child care or legal aid. LifeMoves works in partnership with organizations which serve homeless and low-income populations in San Mateo County including Loaves and Fishes, Mid-Peninsula Housing, Samaritan House, Institute of Human Development, Peninsula Family Service, Second Harvest Food Bank, San Mateo County Behavioral Health and Recovery Services, HIP Housing, Peninsula Special Interest Lion’s Club, My New Red Shoes, Legal Aid Society, Society of Saint Vincent de Paul, County of San Mateo Mental Health Services Division, Peninsula Family YMCA, and Saint Raymond Homeless Family Fund. Additionally, LifeMoves makes referrals to County medical, dental and mental health clinics, vocational support, and numerous other social services offered within the community. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. Homelessness continues to be a significant problem in the Bay Area, including in South San Francisco. The rising cost of housing continues to exacerbate the ability of lower income individuals and families to find and maintain suitable housing. LifeMoves needs the financial support of the community to not only achieve our intended outcomes, but to continue to conduct important and highly impactful work to help those most in need in our community. Last year, Family Crossroads served 10 South San Francisco unduplicated families consisting of 41 individuals. Funding will help LifeMoves serve homeless families from South San Francisco that would otherwise be living on the streets, in RVs, garages, or other places unsuitable for human habitation. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b. All beneficiaries to be served per grant jurisdiction application regardless of income Persons Persons Daly City 35 35 Redwood City 20 20 City of San Mateo 14 14 County of San Mateo 30 30 South San Francisco 26 26 Totals 125 125 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6606&prop=747 4/6 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%2,055 100% White and not Hispanic 23,760 37.34% 403 19.61% White and Hispanic 21,645 34.02% 620 30.17% Asian 23,293 36.61% 155 7.54% African American 1,625 2.55% 312 15.18% Pacific Islander 1,111 1.75% 263 12.80% Native American 395 0.62% 186 9.05% Other 9,598 15.08% 116 5.64% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: LifeMoves serves a diverse population. Of the clients LifeMoves served in San Mateo County shelter programs last year, 53% were White, 24% were African American, 9% were Native American, 4% were Asian, 6% were Native Hawaiian/Pacific Islander, and 4% were mixed races or other. Additionally, 13% of individuals identified as being of Hispanic ethnicity. To improve affirmative outreach, the LifeMoves Homeless Outreach Team also identifies and engages clients by distributing printed program information and developing relationships with individuals that may be underserved by LifeMoves programs. With this diverse clientele, cultural competency is an integral part of LifeMoves training. LifeMoves contracts with a licensed clinical psychologist to provide a mandatory, semi-annual training to all LifeMoves staff on integrating multiculturalism into organizational practices. After program intake, LifeMoves makes every effort to ensure all individuals regardless of race, ethnicity or sexual orientation feel safe and accepted. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. LifeMoves has decades of experience planning, implementing, and administering effective and efficient programs helping homeless families and individuals regain self-sufficiency and exit homelessness. LifeMoves is experienced at leveraging grant funding so services are cost-efficient and effective. Today, through a full spectrum of publicly- (federal, state, county, and city) and privately- funded programs located throughout San Mateo and Santa Clara Counties, LifeMoves provides cold-weather emergency shelters, short- and longer-term interim housing, permanent supportive housing, and follow-up services for more than 9,000 people annually. LifeMoves enjoys a long and successful track-record of effectively managing facilities, contracts, and services, including a rental assistance program and motel voucher emergency shelter program. HUD Shelter Ops (Awarded) - $133,750 Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Vice President of Programs & Services Brian Greenberg, PhD Manages shelter and housing programs and direct services personnel Licensed psychologist with over 25 years of experience developing and managing behavioral health and housing programs. Associate Vice President of Programs & Services Lorena Collins Supervises program directors to ensure high quality program delivery and evaluates program performance BA in Communications from San Jose State. 30 years of experience in nonprofit work in the fields of homeless services, mental health, and drug and alcohol recovery treatment Program Director, Family Crossroads Chelsea Tercero Responsible for the day-to-day management and operation of shelter program. Ensures maintenance of a clean, safe, and supportive environment for clients and staff BA in Psychology, minor in Public Health from San Diego State University. Chelsea joined LifeMoves in 2016 as Program Director at Family Crossroads and Redwood Family House. Chelsea previously served 2 years in the Peace Corps in Nicaragua as a Community Health Agent and Project Manager. Case Manager, Jayden Lucatero Provides housing search and placement services as well as housing relocation and BA Social Work or equivalent experience; Jayden has five years of experience working 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6606&prop=747 5/6 Family Crossroads stabilization services. Helps to ensure the transition into stable housing by providing support throughout the housing search process and during the first six months in stable housing. with homeless families and individuals. Children Services Coordinator Samantha Haase Manages and coordinates daily children's activities and programs. Ensures a safe, clean and supportive environment for children and staff. BA in Child Development, Child Psych, or related field; Minimum two years’ experience working with children and parent, preferably at- risk and low-income children. PROPOSED PROGRAM BUDGET FOR FY 2018-19 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Labor Program Directors $591,568 6% $34,164 0% 0%$0 Case Managers $2,203,471 4% $83,712 6% $5,000 6%$5,000 Childern's Service Coordinator $387,400 12% $45,760 0% 0%$0 Other Labor $1,603,697 0% $0 $0 Taxes/Benefits $1,770,869 3%$60,545 3% $1,850 3%$1,850 Supplies Client Assistance $2,450,756 0% $1,800 0% 0%$0 Other Direct Costs $700,000 0% $0 0% 0%$0 Operations/Maintenance Operations/Maintance $6,996,229 4% $276,527 4% $10,650 4%$10,650 Administration $2,452,132 3%$64,009 4% $2,500 4% $2,500 TOTAL $19,156,122 3%$566,517 4%$20,000 4%$20,000 Number of Individual Beneficiaries 26 26 Cost per Individual $769.23 $769.23 Attachments 1. Resolution authorizing application and designation of signatory, by the Board of Directors Authorizing_Resolution_021016.pdf 5. Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term LM_Board_Roster_and_meeting_dates.pdf 6. Organizational chart for entire organization LifeMoves_Org_Chart.pdf 7. Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. LifeMoves_FY17_Audit.pdf LifeMoves_FY17_Single_Audit.pdf 8. The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget LifeMoves_FY17_Budget.pdf FY18_Budget.pdf 9. Mission Statement LifeMoves_Mission_Statement.pdf 10. Non-discrimination policy for Staff and Clients LifeMoves_Non-Discrimination_Policy.pdf LifeMoves_Reasonable_Accomodations_Policy_011317.pdf 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6606&prop=747 6/6 11. Reasonable Accommodations Policy for Staff and Clients 12. Conflict of Interest Policy. (If not available, please indicate when you will submit) LM_2017_Conflict_of_Interest_Policy.pdf 13. Other - Download All Attachments Program Manager Signature Jeannie Leahy Date Signed 01/26/2018 Initially submitted: Jan 26, 2018 - 09:41:23 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6638&prop=21 1/9 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1. Organization Name: Ombudsman Services of San Mateo County, Inc 2. Project Title: Ombudsman Services of San Mateo County, Inc We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per Redwood City $15,000 2% 85 33% $176.47 City of San Mateo $15,000 2% 100 39% $150.00 South San Francisco $15,000 2% 74 29% $202.70 Total $45,000 5% 259 100% $173.75 Grant Funded Programs: We are applying for a Public Services Program CDBG National Objective Eligibility - How are you serving low income populations? Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed benefit status is required): Abused children Homeless persons Victims of domestic violence Illiterate adults Elderly persons/seniors (age 62+) Persons living with AIDS Severely disabled adults Migrant farm workers Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. Our clients are presumed benefit under CDBG rules. 3. Project Address: 711 Nevada Street City: Redwood City Zip: 94061-1555 4. Provide a one sentence project summary: Ombudsman Services provides advocacy to 8,863 residents in 526 long-term care facilities in San Mateo County and receives complaints made by or on behalf of residents, investigates and brings resolution to those complaints which may range from something as simple as cold coffee through egregious abuse. Organization Address: 711 Nevada Street City: Redwood City Zip: 94061-1555 Organization Phone: 650 780 5707 Website: www.ossmc.org Type of Applicant: Non-Profit Our agency serves: 5. Contact Person / Project Administrator: Name: Bernadette Mellott Title: Executive Director Telephone: 650 780 5702 Contact Email: ossmc@ossmc.org Fax: 650-364-5399 6. Name of Agency Director: Bernadette Mellott 7. Fiscal Officer:Name: Cindy Safe Email:Telephone: 650 780 5707 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6638&prop=21 2/9 ossmc@ossmc.org Fiscal Officer Address: 711 Nevada Street City: Redwood City Zip: 94061 8. Authorized Signatory:Name: Bernadette Mellott Email: berniemellott@ossmc.org Telephone: 650-780-5702 Authorized Signatory Address: 711 Nevada Street City: Redwood City Zip: 94061-1555 9. Please provide days and hours of regularly scheduled operation: Monday through Friday 8:30 am to 4:00 pm 10. DUNS Number: 178766965 Federal EIN/TIN Number: 94-3397402 11. HUD Activity: Choose the HUD activity that most closely matches your service: 05A - Senior Services 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. OSSMC performs advocacy work with the 8,863 frail elderly and developmentally disabled individuals that reside in the county’s 527 long term care facilities. We advocate for the health, safety and dignity of these residents and for broader changes in the system. We work to combat negligence and abuse, fraud, violations of residents’ rights, and other serious issues plaguing the LTC industry by using highly-trained, skilled volunteers to monitor facilities and investigate complaints.. OSSMC has set four primary goals for FY 2016-17. They are: 1. Achieve 82% of the agency’s facility coverage plan, which calls for a minimum of 4,750 unscheduled visits overall in the County; 853 visits to 136 facilities in SM, 413 visits to 61 facilities in RWC. and 364 visits to 75 facilities in SSF. We also strive to visit each of the adult residential and intermediate care facilities that serve DD clients at least once per year. 2. Investigate 1,500 complaints and resolve 90% of all cases to the satisfaction of the residents. In this manner we will serve the following unduplicated individuals in each of the cities - 100 in SM - 85 in RWC - 74 in SSF 3. Community education includes the following: - 12 inservice education sessions for facility staff on issues related to resident care - 150 consultations with facility staff re resident care - 350 consultations to individuals on issues re issues related to aging & choosing a facility for a loved one. - 3 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. The need for OSSMC services is increasing as our population ages and our economy fluctuates. Ombudsmen often come across facilities so eager to fill empty beds that they are willing to take any and all applicants, regardless of the level of care required or whether the facility has the resources to meet the resident's needs. This results in many residents not receiving the full range of medical and social services they need to maximize their functionality and well-being. The ombudsmen's continual presence in the facilities, the trust they build with residents, and their familiarity with the relevant issues are key to connecting residents with critical needed services. In addition, dealing with the inadequacies of the state-wide oversight system presents an overwhelming challenge. The licensing bodies of the facilities are unable to keep up with the demand for services as the general population ages, but rather than change the system, they changed the laws for their expedience. For example, Community Care Licensing, which licenses residential care facilities in California, was unable to comply with a law requiring annual inspections, so they changed the requirement to one inspection every five years. Much can happen to threaten residents' health, safety and quality of life over such a long period. OSSMC's field ombudsmen are the front line of defense, providing vital, ongoing feedback to the licensing bodies so that they can make timely responses to meet the residents' needs. 13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. The need for OSSMC services is increasing as our population ages and our economy fluctuates. Ombudsmen often come across facilities so eager to fill empty beds that they are willing to take any and all applicants, regardless of the level of care required or whether the facility has the resources to meet the resident's needs. This results in many residents not receiving the full range of medical and social services they need to maximize their functionality and well-being. The ombudsmen's continual presence in the facilities, the trust they build with residents, and their familiarity with the relevant issues are key to connecting residents with critical needed services. In addition, dealing with the inadequacies of the state-wide oversight system presents an overwhelming challenge. The licensing bodies of the facilities are unable to keep up with the demand for services as the general population ages, but rather than change the system, they changed the laws for their expedience. For example, Community Care Licensing, which licenses residential care facilities in California, was unable to comply with a law requiring annual inspections, so they changed the requirement to one inspection every five years. Much can happen to threaten residents' health, safety and quality of life over such a 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6638&prop=21 3/9 long period. OSSMC's field ombudsmen are the front line of defense, providing vital, ongoing feedback to the licensing bodies so that they can make timely responses to meet the residents' needs. 13C. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. The need for OSSMC services is increasing as our population ages and our economy fluctuates. Ombudsmen often come across facilities so eager to fill empty beds that they are willing to take any and all applicants, regardless of the level of care required or whether the facility has the resources to meet the resident's needs. This results in many residents not receiving the full range of medical and social services they need to maximize their functionality and well-being. The ombudsmen's continual presence in the facilities, the trust they build with residents, and their familiarity with the relevant issues are key to connecting residents with critical needed services. In addition, dealing with the inadequacies of the state-wide oversight system presents an overwhelming challenge. The licensing bodies of the facilities are unable to keep up with the demand for services as the general population ages, but rather than change the system, they changed the laws for their expedience. For example, Community Care Licensing, which licenses residential care facilities in California, was unable to comply with a law requiring annual inspections, so they changed the requirement to one inspection every five years. Much can happen to threaten residents' health, safety and quality of life over such a long period. OSSMC's field ombudsmen are the front line of defense, providing vital, ongoing feedback to the licensing bodies so that they can make timely responses to meet the residents' needs. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. The services we provide are ongoing with no specific timeline. Complaints are received when they come into the office, are entered into the database and tracked through closure. Visits to facilities are made on a monthly basis, based on our facility coverage plan and are entered into the state's ODIN database so that we can track facility coverage and close gaps as they arise. Other services such as community and facility presentations, consultations with individuals and facilities, etc. are provided on an ongoing basis. OSSMC annually co-sponsors two conferences with the Alzheimer's Association in the Fall and Spring, which are each attended by 300 attendees. We also plan to hold two trainings for new ombudsmen during the year, one in the fall and one in the spring. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. As our services are mandated by the state of California, we must adhere to public reporting guidelines. Information on cases and activities is recorded into the state-provided database. OSSMC tracks data on its staff, volunteers and constituency members on two levels: 1. Case Records -- Ombudsmen turn in detailed, written reports on every case that is opened which is then entered into the database, including whether or not a case was resolved to the resident's satisfaction. The Office of the State Long-Term Care Ombudsman has determined that the bar for success is to resolve 80% of all complaints. If we achieve that goal, it is determined that we have achieved success. We anticipate that we will continue to meet that goal. 2. Ombudsman Activities -- Ombudsmen record on a monthly basis all activities detailing, among other things, visits that are made to facilities, in-service training to facility staff, consultations with staff and family members, etc. Our facility coverage plan is updated and evaluated every three months to determine the we are on track to meet our goals. We evaluate statistics on a monthly basis to identify trends regarding cases and types of complaints. In this way we have been able to pick up on a facility with an increased number of resident to resident abuse incidents. Once this was identified we were able to work with the facility to reduce these types of incidents. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. Our regular collaborative partners include the following: Aging & Adult Services Office of Public guardian -- working on cases involving mutual clients Adult Abuse Prevention Collaborative Golden Gate Regional Center -- working on cases involving mutual clients Legal Aid Society -- make regular referral to them for clients needing their services Local Law Enforcement -- working together on cases involving allegations of abuse Licensing Bodies -- make regular referrals to these agencies as necessary Alzheimers Association -- co-sponsor their two education events, reaching out to caregivers for those with dementia Other special collaborative projects include the following: Transitioning -- working with Health Plan San Mateo and Institute of Aging to move residents who qualify out of nursing homes to the community Reducing Hospital Readmits -- working with the Hospital Consortium and others to reduce readmits to hospitals -- from the ombudsman perspective this looks closely at the discharges from hospitals to facilities and whether they have been properly implemented Music & Memory -- still working on getting this program up and running in a small number of facilities in our county, impacting clients with dementia, enabling them to connect to the back to family, friends and community, thus impacting their quality of life Reducing Use of Antipsychotic Drugs -- working with CMS and a large state-wide collaborative to bring down the use of 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6638&prop=21 4/9 For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. At its inception, the ombudsman program was a volunteer-based program. Depending on volunteers does present challenges. A reduction in funding from the state left us severely under resourced. Recruitment fell to an all time low and staff found themselves trying to fill the gap visiting facilities, detracting from their ability to provide technical support to volunteers in the field, thus further compounding the problem. As a result our ability to meet our facility coverage plan diminished. With the receipt of Measure A funding together with some other leveraged funds, we hired a full time Volunteer Coordinator in July 2015. Sherine organized three highly successful volunteer recruitment information nights in the Fall 2015 with more than 30 people attending. We have held two training sessions, and have added 11 new certified volunteers to our ranks. A third training will be held beginning February 2016. CDBG funding supports the Regional Coordinators in the respective areas. These individuals assist with the training of new volunteers and provide supervision and ongoing technical support in the field, critical aspects of maintaining a healthy functional volunteer base. These volunteers are the frontline in the facilities, meeting with the clients and resolving the problems that arise. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b. All beneficiaries to be served per grant jurisdiction application regardless of income Persons Persons Daly City Redwood City 85 85 City of San Mateo 100 100 County of San Mateo South San Francisco 74 74 Totals 259 259 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%162 100% White and not Hispanic 40,656 54.64% 139 85.80% White and Hispanic 23,557 31.66% 5 3.09% Asian 6,715 9.03% 8 4.94% African American 1,916 2.58% 9 5.56% Pacific Islander 663 0.89% 1 0.62% Native American 384 0.52% 0 0.00% Other 1,511 2.03% 0 0.00% Race & Ethnicity City of San Mateo Population City of San Mateo % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6638&prop=21 5/9 Total 97,207 100%102 100% White and not Hispanic 45,240 46.54% 76 74.51% White and Hispanic 25,815 26.56% 10 9.80% Asian 18,153 18.67% 8 7.84% African American 2,099 2.16% 1 0.98% Pacific Islander 1,937 1.99% 7 6.86% Native American 140 0.14% 0 0.00% Other 3,823 3.93% 0 0.00% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%100 100% White and not Hispanic 23,760 37.34% 56 56.00% White and Hispanic 21,645 34.02% 14 14.00% Asian 23,293 36.61% 20 20.00% African American 1,625 2.55% 10 10.00% Pacific Islander 1,111 1.75% 0 0.00% Native American 395 0.62% 0 0.00% Other 9,598 15.08% 0 0.00% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: Our clients are all 8,863 residents in 527 long-term care facilities in San Mateo County, regardless of ethnicity, age or any other demographic. We do not select our clients. We have created new informational cards in the following languages for our clients and their families: Spanish, Chinese, Tagalog. It is our goal to translate other organizational materials into those languages as well, including our program brochure. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. Funding for FY 2016/17, including funding from Aging & Adult Services, will not be confirmed until at least June 2016. Our fundraising efforts include grant writing to foundations, health care districts, and corporations, as well as to other cities. We also secure funding from individuals through twice a year mail appeals, board, volunteer and staff campaigns, and an annual fundraising event. Other regular funding previously received is as follows: Government: San Mateo County AAA/Fed $187,534 Special Deposit & SNF Quality ASsurance $68,568 CDBG San Mateo $14,500 CDBG Redwood City $15,000 City of Burlingame $1,500 City of Foster City $2,500 City of Menlo Park $500 SM County Measure A $111,632 Healthcare Districts: Sequoia Health Care District $40,000 Peninsula Healthcare Dist. $50,000 Foundations: Bernard A. Newcomb Foundation $55,000 Atkinson Foundation $7,500 Woodlawn Foundation $35,000 May & Stanley Smith Foundation $50,000 Sidney Stern Charitable Trust $2,500 Palo Alto Medical Foundation $10,000 Callison Foundation $10,000 Touchpoint Foundation $3,000 Boston Bank & Trust $1,500 Safeway $1,500 Mills-Peninsula Health Services $5,000 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6638&prop=21 6/9 Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Executive Director Bernadette Mellott Day to day management responsibilities for running the program and ensuring we meet target goals MPA Master Public Administration and 35 years experience working in the non-profit and aging industry Regional Coordinator- South County Nicki Manske Supervises a group of field ombudsmen (volunteers) who provide facility visits and respond to complaints in the facilities on behalf of residents. BS Human Relations and has worked in the commercial sector as a Sales Director, Regional Manager, and VP of Operations. Regional Coordinator- Central County Sheri Ross Supervises a group of field ombudsmen (volunteers) who provide facility visits and respond to complaints in the facilities on behalf of residents. BA in Finance Regional Coordinator- North County Kirsten Irgens- Moller Supervises a group of field ombudsmen (volunteers) who provide facility visits and respond to complaints in the facilities on behalf of residents. MSW PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood City City of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor Executive Director $76,512 100% $76,512 0% 0% 0% 0%$0 Director of Development $83,636 100% $83,636 0% 0% 0% 0%$0 Operations Manager $66,950 100% $66,950 0% 0% 0% 0%$0 Program Manager $70,650 100% $70,650 0% 0% 0% 0%$0 Regional Coordinator-North $61,800 100% $61,800 0% 0% 24% $15,000 24%$15,000 Regional Coordinator- Central $60,131 100% $60,131 0% 25% $15,000 0% 25%$15,000 Regional Coordinator-South $63,433 95% $60,433 25% $15,000 0% 0% 25%$15,000 Abuse Specialist $38,102 100% $38,102 0% 0% 0% 0%$0 Volunteer Coordinator $54,590 100% $54,590 0% 0% 0% 0%$0 New Executive Director -3 month overlap $43,500 100% $43,500 0% 0% 0% 0%$0 Taxes/Benefits $51,227 100%$51,227 0% 0% 0% 0%$0 Supplies Office Supplies $6,500 100% $6,500 0% 0% 0% 0%$0 Postage/Delivery $1,500 100% $1,500 0% 0% 0% 0%$0 Staff Education $2,000 100% $2,000 0% 0% 0% 0%$0 Staff Mileage Reimbursement $16,000 100% $16,000 0% 0% 0% 0%$0 Materials Marketing $2,800 100% $2,800 0% 0% 0% 0%$0 Newsletter & Annual Report $7,200 100% $7,200 0% 0% 0% 0%$0 Operations/Maintenance Grant Writer $20,000 100% $20,000 0% 0% 0% 0%$0 Financial Expenses $45,500 100% $45,500 0% 0% 0% 0%$0 Board Development $2,000 100% $2,000 0% 0% 0% 0%$0 Facilities & $22,700 100% $22,700 0% 0% 0% 0%$0 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6638&prop=21 7/9 Equipment Insurance $10,500 100% $10,500 0% 0% 0% 0%$0 Membership/Dues $2,100 100% $2,100 0% 0% 0% 0%$0 Telephone/Internet $14,580 100% $14,580 0% 0% 0% 0%$0 Special Projects $5,500 100% $5,500 0% 0% 0% 0%$0 Volunteer Expense $16,000 100% $16,000 0% 0% 0% 0%$0 Miscellaneous $0 $0 0% 0% 0% 0%$0 Administration 0% $0 TOTAL $845,411 100%$842,411 2%$15,000 2%$15,000 2%$15,000 5%$45,000 Number of Individual Beneficiaries 85 100 74 259 Cost per Individual $176.47 $150.00 $202.70 $173.75 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1. Funding Criteria: 3. Human Services: Basic Human Needs are activities that are vital for survival and not just an improvement to the quality of life, regardless of income. For example, emergency food programs are essential to survival. Coordination of a volunteer program is an improvement to the quality of life. 2. Marketing/Advertising a. Check all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website Outreach presentations to service providers Outreach presentations to public PSA’s b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Informational tent cards are available in English, Spanish, Tagalog, and Chinese. Core Services brochure available in English and Spanish c. How and where are the materials distributed? Collateral material is distributed to residents' rooms in facilities, to family members during case meetings, at tabling events and at presentations. 3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. Below are the outcomes achieved for our general operations during the FY 2014-15 grant period: 1. Maintaining a presence in the facilities: OSSMC made 4,462 visits to facilities during the fiscal year and succeeded in meeting 78% of our facility coverage plan during the grant period. We consider our presence in the facilities to be our single most important tool. By maintaining a constant and vigilant presence, we are able to build relationships of trust with residents, and a good, solid professional relationship with staff—a very important consideration if we are to succeed in meeting our goal to resolve complaints in the most efficient way possible. 2. Investigating/Resolving Complaints: OSSMC investigated and closed 1,506 complaints during the grant period. Of these, 133 complaints involved serious allegations of abuse. 94% of the complaints were resolved to the satisfaction of the residents. Every case resolved is indicative of an improvement in the quality of care and/or the quality of life for the residents served. 3. Promoting Community Awareness: During the grant period, OSSMC conducted 40 in-service and provided 168 consultations to facility staff; provided 331 consultations with individuals on issues directly related to long-term care; and hosted 55 community education events on a variety of topics related to elder care and the role of the ombudsman. b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6638&prop=21 8/9 The case example below is a good illustration of the positive impact our program has had on residents in long- term care: A family member called, incensed because her husband’s facility had informed her that they did not provide care after 8 pm. Her husband, a resident in this small six-bed facility, was unable to get out of bed without assistance. When he needed to go to the bathroom in the middle of the night, they failed to provide assistance and ignored his calls. The man had managed to get himself out of bed and, on his way to the bathroom, had fallen to the floor. Unable to pick himself up, he called and called for help, but got no response. He lay on the floor for six hours until the staff came into his room the next morning and found him, bruised, soiled and very agitated. We turned this complaint over to the licensing body and the facility was cited for physical abuse and neglect. Staff has been retrained on the need to provide 24 hour care to their residents. We are carefully and diligently monitoring this facility which has been the subject of numerous complaints over the past several months. Attachments 1. Resolution authorizing application and designation of signatory, by the Board of Directors Board_Resolution_2016-17.pdf 2. Proof of 501(c)3 / tax-exempt status 501c3_jpg.jpg 3. By-laws Bylaws.doc 4. Articles of Incorporation Articles_of_Incorporation.pdf 5. Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_Members_1.5.15.doc Board_Members_with_affiliation_years_of_service_1.5.15.doc 6. Organizational chart for entire organization Organizational_Chart_2.docx 7. Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Audited_Financial_Statements2012.PDF Not_Subject_to_the_Single_Audit_Requirement_Letter.docx 8. The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget OSSMC_Approved_Budget_Final_FY_15-16.pdf Draft_Budget_Summary_funders_detail_FY_2016- 17__012016.xlsx 9. Mission Statement Mission_Statement.docx 10. Non-discrimination policy for Staff and Clients OSSMC_Non_Discrimination_Policy.docx 11. Reasonable Accommodations Policy for Staff and Clients OSSMC_Reasonable_Accommodations_Policy.docx 12. Conflict of Interest Policy. (If not available, please indicate when you will submit) OSSMC_Conflict_of_Interest.doc 13. Other - Download All Attachments Program Manager Signature Bernadette Mellott Date Signed 01/26/2018 Initially submitted: Jan 26, 2018 - 12:39:49 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6427&prop=25 1/7 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1. Organization Name: Project Sentinel Inc 2. Project Title: Fair Housing We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per Redwood City $20,000 12% 176 25% $113.64 City of San Mateo $20,000 12% 136 19% $147.06 County of San Mateo $35,000 22% 299 43% $117.06 South San Francisco $12,000 7% 87 12% $137.93 Total $87,000 54% 698 100% $124.64 Grant Funded Programs: We are applying for a Fair Housing Program CDBG National Objective Eligibility - How are you serving low income populations? Service to low income clients verified through income documentation. Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. Upon complaint intake, each bona fide complainant is asked to provide income verification by a signed statement or by pay stubs income tax returns, report of benefits, pensions or other suitable verification of income. 3. Project Address: 1615 Hudson St., Ste A City: Redwood City Zip: 94061-2907 4. Provide a one sentence project summary: Project Sentinel will provide comprehensive fair housing services including complaint investigation, community outreach and education to residents and homeseekers in the City of San Mateo. Organization Address: 1490 El Camino Real City: Santa Clara Zip: 95050-4609 Organization Phone: 650-321-6291 Website: www.housing.org Type of Applicant: Non-Profit Our agency serves: 5. Contact Person / Project Administrator: Name: Jaqueline Ramirez Title: Fair Housing Director Telephone: 650-399-1956 Contact Email: jramirez@housing.org Fax: 650-321-4173 6. Name of Agency Director: Ann Marquart 7. Fiscal Officer:Name: Andrea Elliott Email: andreaE@healthtrust.orgTelephone: 408-513-8755 Fiscal Officer Address: 3315 Almaden Expwy, Suite 10 City: San Jose Zip: 95118-1557 8. Authorized Signatory:Name: Ann Marquart Email: amarquart@housing.org Telephone: 408-470-3739 Authorized Signatory Address: 1490 El Camino Real City: Santa Clara Zip: 95050-4609 9. Please provide days and hours of regularly scheduled operation: 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6427&prop=25 2/7 Monday to Friday, 9:00 AM to 4:00 PM 10. DUNS Number: 781326608 Federal EIN/TIN Number: 770266612 11. HUD Activity: Choose the HUD activity that most closely matches your service: 05J - Fair Housing Activities-Subj.to Pub.Serv.Cap 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. To combat illegal housing discrimination and ensure civil rights protection, Project Sentinel provides comprehensive fair housing services of complaint investigation, consultation, information and referral, and community outreach and education. Fair housing investigations that reveal evidence of illegal discrimination are addressed through education, conciliation, HUD or DFEH filings, or litigation. Consultations address fair housing questions that do not warrant an investigation. Information and referral services provide information in response to the caller's stated housing problem and then referral to the most appropriate resource. Education and outreach activities of presentation, workshops, literature distribution, increase targeted population's and the public's awareness of the existence and benefits of fair housing. These services are available to home seekers, in place residents, and housing providers throughout San Mateo County. Provision of these services will help create and maintain healthy communities and will assist all CDBG entitlements in San Mateo County to meet their commitment for and CDBG obligation to affirmatively further fair housing. 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Civil Rights Protection: Fair and equal access to housing is a primary civil right of all people and is a HUD requirement for the receipt of federal funding. To realize our civil rights we must protect our civil rights. To be effective in that protection, FH services must proactively outreach and educate the community as a whole, protected populations, and housing providers. Educating housing providers will reduce or hopefully eliminate the incidence of discrimination. Victims need help to secure evidence to prove their claim and to obtain redress from the harm they have suffered. Victims of housing discrimination are among the poorest and most underserved residents of our communities. Our target populations include low income, minority, renter HHs, people with disabilities, families with children. Demographic: ACS 2016 estimates show Redwood City’s population is 38.8% Hispanic, many with limited English proficiency; 49.3% of housing units are occupied by renters, of which 52% spend over 30% of their income for housing. Almost thirty percent (29.6%) of persons over 64 have some form of disability. Harmful stereotypes have shut the doors of housing opportunity for many people with disabilities, and disability is the protected category we receive the most calls seeking assistance. Similar Programs: Legal Service agencies have some similarities but they do not have the focus on complaint investigations or housing provider education that PS has. 13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Civil Rights Protection: Fair and equal access to housing is a primary civil right of all people and is a HUD requirement for the receipt of federal funding. To realize our civil rights we must protect our civil rights. To be effective in that protection, FH services must proactively outreach and educate the community as a whole, protected populations, and housing providers. Educating housing providers (landlords and property managers) will reduce or hopefully eliminate the incidence of discrimination. Victims need help to secure evidence to prove their claim and to obtain redress from the harm they have suffered. Victims of housing discrimination are among the poorest and underserved residents of our communities. Our target populations include low income, minority, renter HHs, people with disabilities, families with children. Demographics: ACS 2016 shows San Mateo City’s population is 26.8% Hispanic, 24.1% Asian many with limited English proficiency; 46 % of the housing units are renter occupied, of which 49% pay 30% or more of their income on rent; 31.9% of residents 65 and over has a disability. Harmful stereotypes have shut the doors of housing opportunity on many disabled, and disability is the protected category we receive the most calls seeking assistance. Similar Programs: Legal Service agencies have some similarities but they do not have the focus on complaint investigations or housing provider education that PS has. 13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Civil Rights Protection: Fair and equal access to housing is a primary civil right of all people and is a HUD requirement for the receipt of federal funding. To realize our civil rights we must protect our civil rights. To be effective in that protection, FH services must proactively outreach and educate the community as a whole, protected populations, and housing providers. Educating housing providers (landlords and property managers) will reduce or hopefully eliminate incidence of discrimination. Victims need help to secure evidence to prove their claim and to obtain redress from the harm they have suffered. Victims of housing discrimination are among the poorest and underserved residents of our communities. Our target populations include low income, minority, renter HHs, people with disabilities, families with children. Demographics: San Mateo Co. is 25.4% Hispanic, 24.8% Asian, and many have limited English proficiency. 40.6% of housing units are renter occupied, with 38% percent cost burdened (ACS 2016 estimate). 9.2% of the County’s population is disabled. Harmful stereotypes have shut the doors of housing opportunity on many disabled, and disability is the protected category we receive the most calls seeking assistance. Similar Programs: Legal Service agencies have some similarities but they do not have the focus on complaint investigations or housing provider education that PS has 13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6427&prop=25 3/7 and date(s) of information. Identify any similar programs in the community. Civil Rights Protection: Fair and equal access to housing is a primary civil right of all people and is a HUD requirement for the receipt of federal funding. To realize our civil rights we must protect our civil rights. To be effective in that protection, FH services must proactively outreach and educate the community as a whole, protected populations, and housing providers. Educating housing providers (landlords and property managers) will reduce or hopefully eliminate the incidence of discrimination. Victims need help to secure evidence to prove their claim and to obtain redress from the harm they have suffered. Victims of housing discrimination are among the poorest and underserved of our communities. Our target populations include low income, minority, renter HHs, people with disabilities, families with children. Demographics*: According to ACS 2016 estimates, the City’s demographics are 26.8% Hispanic, 21% Asian; 33.6.1% are foreign born, 49% have LEP; 46.1% of the housing units are renter occupied, and 49% are paying more than 30% of their income on rent. Thirty-two (32%) of South San Francisco’s 64 and over have a disability. Harmful stereotypes have shut the doors of housing opportunity on many disabled, and disability is the protected category we receive the most calls seeking assistance. Similar Programs: Legal Service agencies have some similarities but they do not have the focus on complaint investigations or housing provider education that PS has.br 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. All program services of I&R, consultations, complaint counseling and investigation, community outreach and education are ongoing, and the goals for this project as set forth in this proposal are projected to be accomplished by June 2019. Reimbursement requests are based on direct service hours recorded on daily time sheets. Staff time spent on any one jurisdiction will vary based on case load demands but can be controlled by increasing or decreasing outreach to comply with budget requirements and timely draws. All Project Sentinel staff are acutely aware of time management and the need to plan and track time expenditures and to achieve reasonable contract goals. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. 1.Case files will confirm fair housing investigation assistance as well as tangible outcomes. We follow complaints beyond the investigation stage to final resolution. 2.Phone logs will record information and referral services as well as how callers learned of the service to help shape future outreach efforts. 3.Participant sign-in sheets will confirm attendance at outreach presentations 4.Post-process surveys solicit feed back on educational presentations and evaluate the effectiveness of trainings and presentations by measuring whether the participants' knowledge was increased. Information on enforcement activity as well as outreach and education work efforts are submitted to the jurisdiction in quarterly reports. Program performance varies throughout the fiscal year but generally, by the end of each fiscal year, we have achieved or significantly surpassed all contract goals. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. Project Sentinel collaborates with a wide range of organizations to enlist their support to promote fair housing and to reach members of protected groups. We believe it is important to educate 'front line' providers on what fair housing is, how to recognize a complaint, and how to make an effective enforcement referral. The more the staff at other service agencies understand what fair housing is, the better they can serve their clientele with a referral to Project Sentinel. Collaborations increase service visibility, allow for making and receiving referrals and help ensure technical accuracy: InnVision Shelter Network (education, referrals), Caminar (referrals), Center for Independence of Individuals with Disabilities (education, referrals), Legal Aid of San Mateo County (referrals), Community Legal Services in East Palo Alto (referrals), Peninsula Interfaith Action (education and referrals), NAACP (education, referrals), AARP (education, referrals), StarVista (education, referrals), Sunset Project (education, referrals), Swords to Plowshares (education referrals) San Mateo County Child Care Coordinating Council (education, referrals), and SparkPoint (education, referrals), Legal Aid and CLESPA (referrals & technical accuracy); HUD-FHEO (referrals & technical accuracy); 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. The increasing demand for affordable housing and systemic displacement of low income renters from many areas of San Mateo County has placed tremendous pressure on the rental market and the low income renters in the County. Without this funding our ability to assist these renters and ensure that they are able to secure and maintain housing would be compromised, if not eliminated. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction b. All beneficiaries to be served per grant jurisdiction application 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6427&prop=25 4/7 application. **Low-income** is 80% of Area Median Income or below. regardless of income Persons Persons Daly City 56 80 Redwood City 123 176 City of San Mateo 95 136 County of San Mateo 209 299 South San Francisco 60 87 Totals 543 778 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other LMI persons residing or seeking to reside in the entitlement jurisdictions 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%36 100% White and not Hispanic 40,656 54.64% 9 25.00% White and Hispanic 23,557 31.66% 22 61.11% Asian 6,715 9.03% 0 0.00% African American 1,916 2.58% 5 13.89% Pacific Islander 663 0.89% 0 0.00% Native American 384 0.52% 0 0.00% Other 1,511 2.03% 0 0.00% Race & Ethnicity City of San Mateo Population City of San Mateo % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 97,207 100%73 100% White and not Hispanic 45,240 46.54% 40 54.79% White and Hispanic 25,815 26.56% 33 45.21% Asian 18,153 18.67% 0 0.00% African American 2,099 2.16% 0 0.00% Pacific Islander 1,937 1.99% 0 0.00% Native American 140 0.14% 0 0.00% Other 3,823 3.93% 0 0.00% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%65 100% White and not Hispanic 23,760 37.34% 17 26.15% White and Hispanic 21,645 34.02% 40 61.54% Asian 23,293 36.61% 4 6.15% African American 1,625 2.55% 4 6.15% Pacific Islander 1,111 1.75% 0.00% Native American 395 0.62% 0.00% Other 9,598 15.08% 0.00% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: Project Sentinel has increased its outreach efforts over the past three years to reach more ethnic and racial minorities. We believe our work in that area has been successful and we intend to continue targeting special populations. During the past year we developed and translated four different brochures on disability, familial status, and a generic FH brochure into Spanish, Mandarin, Vietnamese, Tagalog and Korean. We are working to complete a new brochure for Veterans and one for the LGBT community. We have also developed a 27-page instruction manual for small Mom and Pop housing providers which should be available for distribution in the next few months. In addition, we placed ads in newspapers serving ethnic communities: in Mandarin papers, the EPA Today, and the Manila Mail, the largest Filipino paper in the region. We made presentations in Spanish to immigrant groups. We conducted several workshops at InnVision Network transitional housing properties for chronically homeless families. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6427&prop=25 5/7 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. Project Sentinel has secured HUD funds through the Fair Housing Initiative Program (FHIP PEI) for FY 2018-21 and an Education and Outreach (FHIP EOI) grant for FY 1819 to augment local CDBG funding. A minimum of $18,900 from the FHIP award will be provided for fair housing services conducted throughout San Mateo County. We also provide some fee generating training programs for housing providers beyond those supported by local government contracts. The agency maintains over 40 contracts in Northern California which all combined keep our overhead costs charged to any one contract at a minimum. We have also obtained a HUD approved indirect cost rate which also minimizes our overhead costs by reducing unnecessary backup paperwork. Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Sr. Fair Housing Coordinator Jaqueline Ramirez Provide direct service J.D., Community service experience in human rights Fair Housing Director Molly Current Provide direct service; supervision J.D., 6 yrs as FH Director; community service in human rights FH Staff Attorney PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Labor FH Staff Attorney/s $513,382 9% $48,300 24% $11,400 24% $11,400 38% $18,200 15% $7,300 100%$48,300 FH Director $72,000 21% $15,000 3% $400 3% $400 5% $800 2% $250 12%$1,850 Program Director $55,000 51% $28,000 3% $800 3% $800 7% $1,900 2% $500 14%$4,000 Executive Director $120,000 5% $6,000 0% 0% 0% 0% 0%$0 Taxes/Benefits $152,076 12%$18,800 13% $2,520 13% $2,520 22% $4,180 9% $1,610 58%$10,830 Supplies Office supplies $14,000 9% $1,300 0% 0% $0 12% $161 0% 12%$161 Operations/Maintenance Occupancy $60,447 20% $12,000 10% $1,200 10% $1,200 23% $2,800 0% 43%$5,200 Communications $33,000 18% $6,000 5% $320 5% $320 14% $820 0% 24%$1,460 Travel $20,102 9% $1,800 8% $140 8% $140 15% $275 28% $500 59%$1,055 Testers $12,000 22% $2,700 15% $400 15% $400 22% $600 7% $200 59%$1,600 Equipment Maintenance $9,894 11% $1,100 23% $250 23% $250 55% $600 0% 100%$1,100 Indirect cost at 20.4% $155,118 12% $19,176 13% $2,570 13% $2,570 22% $4,264 9% $1,640 58%$11,044 Printing and postage $6,000 13% $800 0% 0% 50% $400 0% 50%$400 0% 0% 0% 0% 0%$0 Administration $0 0% $0 TOTAL $1,223,019 13%$160,976 12%$20,000 12%$20,000 22%$35,000 7%$12,000 54%$87,000 Number of Individual Beneficiaries 176 136 299 87 698 Cost per Individual $113.64 $147.06 $117.06 $137.93 $124.64 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1. Funding Criteria: 2. Homeless Assistance Activities: Provision of fair housing counseling services, provision of legal intervention to prevent homelessness, provision of operation funds for shared housing, emergency shelter and transitional housing and related services for homeless and those at risk of homelessness, youth and single persons. 2. Marketing/Advertising a. Check all of the following methods your agency utilizes to promote and advertise your programs and services: 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6427&prop=25 6/7 Flyers/brochures Website Phone book listing CIP (Handbook/Database) Outreach presentations to service providers Outreach presentations to public PSA’s b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Flyers: Spanish, Mandarin, Vietnamese, Tagalog, and several other Asian languages. Outreach: We have a bilingual staff member who gives outreach presentations in Spanish to service providers, the general public and to targeted groups. c. How and where are the materials distributed? The materials are distributed by mail, at outreach events, and posting for public display at City Halls, public libraries, community center, social service agencies, community colleges, offices of cooperating agencies such as Legal Aid of San Mateo County, and on public bulletin boards at laundromats and coffee shops; and by tabling at community fairs and events. 3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. Redwood City: Cases: Goal:15; Achieved 16; Outreach Participants:Goal- 0; Achieved:25 Consultations, I&R: Goal - 0; Achieved 20 San Mateo City: Cases: Goal 23; Achieved 27 Consultations: Goal: 16; Achieved 18 Outreach Participants: Goal: 45; Achieved 58 Presentations: Goal 26; Achieved: 117 Literature distribution: Goal: 550 pcs; Achieved 747 pcs. San Mateo County: Cases: Goal:27 Achieved: 29 Outreach participants: Goal:143 Achieved: 193 Consultations and I&R: Goal 53; Achieved: 78 South San Francisco Cases: Goal: 16; Achieved 26 Audits: Goal: 2; Achieved: 2 Outreach Participants: Goal 68; Achieved 81 Consultations and I&R: Goal: 16; Achieved 41 San Mateo County Goal 27; Achieved 29 South San Francisco Goal: 16; Achieved: 26 b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: Redwood City: PS successfully settled a case involving a housing provider who failed to accomodate a disabled tenant and retaliated by evicting her after her request for accommodation. Case settled for $23,000 in favor of tenant as remedy for the discrimination she suffered. San Mateo City: PS assisted a 64 year old disabled woman living alone requesting permission from her landlord to have a live-in caregiver as a reasonable accommodation for her disability. LL initially ignored request until informed of tenant's desire to pursue administrative complaint. LL put unreasonable requirements for live-in caregiver. PS worked with tenant to provide LL with appropriate information about FH law so that tenant's FH rights are respected. San Mateo County: PS assisted a 57 year old disabled woman whose LL was trying to raise her rent because of a live-in caregiver. PS educated the LL on landlord-tenant laws and as a result rescinded the $300 rent increase. So San Francisco: PS assisted a tenant who had to break her lease 5 months earlier due to serious illness. PS helped with gathering documentation to provide the leasing company. Leasing company agreed to terminate lease as a result. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6427&prop=25 7/7 Attachments 1. Resolution authorizing application and designation of signatory, by the Board of Directors Board_Resolution_Authorizing_AM_1.11.18.pdf 2. Proof of 501(c)3 / tax-exempt status PS_IRS_non_profit_status_certificate_updated_2014.pdf 3. By-laws Bylaws.pdf 4. Articles of Incorporation Articles_of_Incorporation.pdf 5. Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_Roster_2018_Rev.1-2018.docx Board_meetings_2017_2018.doc 6. Organizational chart for entire organization 2018_PS_Organization_Chart_rev_1.2018.pdf 7. Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Audits_2016-2017.pdf 8. The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget Agency_Budgets_for_2017-18_2018-19.xlsx 9. Mission Statement Mission_Statement.pdf 10. Non-discrimination policy for Staff and Clients lAffirmative_Action_Plan_-_Non- Discrimination_policy.doc 11. Reasonable Accommodations Policy for Staff and Clients reasonable_accommodation_statement.doc 12. Conflict of Interest Policy. (If not available, please indicate when you will submit) Conflict_of_Interest_Policy.doc 13. Other - Indirect Cost Rate Agreement Indirect_Cost_Rate_Agreement_FY1718.pdf Download All Attachments Program Manager Signature Ann Marquart Date Signed 01/26/2018 Initially submitted: Jan 26, 2018 - 16:02:48 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6611&prop=36 1/7 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1. Organization Name: Rebuilding Together Peninsula 2. Project Title: National Rebuilding Day - Home Rehabilitation Program We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per Redwood City $20,000 3% 5 24% $4,000.00 City of San Mateo $25,000 4% 5 24% $5,000.00 County of San Mateo $34,000 5% 8 38% $4,250.00 South San Francisco $15,750 2% 3 14% $5,250.00 Total $94,750 14% 21 100% $4,511.90 Grant Funded Programs: We are applying for a Minor Home Repair Program CDBG National Objective Eligibility - How are you serving low income populations? Service to low income clients verified through income documentation. Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. Rebuilding Together Peninsula (RTP) requires proof of income during the application process. This includes the most recent income tax return or a combination of bank statements, pay stubs, or social security award letters. All service recipients must meet low income standards (80% AMI) as provided by the United States Department of Housing and Urban Development. On application forms, race/ethnicity information is both requested and required. Because each applicant must have a completed file prior to any work being done on site, we have zero gaps in income or race/ethnicity data. 3. Project Address: 841 Kaynyne Street City: Redwood City Zip: 94063-3000 4. Provide a one sentence project summary: National Rebuilding Day is a volunteer-driven home repair program that brings thousands of volunteers together on behalf of low-income homeowners each year. Organization Address: 841 Kaynyne Street City: Redwood City Zip: 94063-3000 Organization Phone: 650-366-6597 Website: www.RTPeninsula.org Type of Applicant: Non-Profit Our agency serves: 5. Contact Person / Project Administrator: Name: Cari Pang Chen Title: Associate Director Telephone: 650-366-6597 x226 Contact Email: Cari@RTPeninsula.org Fax: 650-366-9053 6. Name of Agency Director: David Cattivera 7. Fiscal Officer:Name: David Cattivera Email: David@RTPeninsula.org Telephone: 650-366-6597 Fiscal Officer Address: 841 Kaynyne Street City: Redwood City Zip: 94063-3000 8. Authorized Name: David Cattivera Email:Telephone: 650-366-6597 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6611&prop=36 2/7 Signatory: David@RTPeninsula.org Authorized Signatory Address: 841 Kaynyne St.City: Redwood City Zip: 94063-3000 9. Please provide days and hours of regularly scheduled operation: Monday to Friday 9 to 5pm Available by appointment on evenings and weekends. 10. DUNS Number: 11-399-5612 Federal EIN/TIN Number: 94-3106209 11. HUD Activity: Choose the HUD activity that most closely matches your service: 14A - Rehab: Single-Unit Residential 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. Rebuilding Together Peninsula (RTP) preserves the supply of affordable housing for low-income individuals and families so that they can live more independently in safer, cleaner, and healthier environments. To accomplish this goal, RTP requests funding from each of the Consolidated Community Funding jurisdictions. This funding will be used specifically for eligible building materials and supplies for National Rebuilding Day (NRD), which is scheduled for the last Saturday of April each year. NRD is different from other programs and agencies in part because of its ability to harness skilled volunteers to perform the majority of the work, allowing a different scale of the community to be reached. Each year on NRD, thousands of volunteers throughout the county - and across the country - come together to complete necessary repair work such as interior and exterior painting, accessibility modifications, debris removal, fencing, yard work, low-maintenance landscaping, weatherization and energy efficiency measures. This collaborative effort is combined with volunteer project management, private and public funding, donations of materials and partnerships with professionals in the construction trades who install furnaces, repair or replace roofs, complete plumbing and electrical repairs, repair or replace windows and doors, install flooring, and repair stucco. The results of this collective effort revitalizes communities. 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. RTP supports the City of Redwood City's Consolidated Plan Affordable Housing Priority aim to improve the condition of existing housing, particularly aging housing owned by lower income households that are in need of repair in order to preserve the housing. RTP offers services throughout the City of Redwood City and receives new applications each year. As the housing stock and population continue to age, the need for our services will only continue to increase. By providing repair work at zero cost to our service recipients, RTP helps Redwood City residents remain safe, warm, and independent in their own homes. For many of our senior clients, our work allows them to age in place. RTP serves those outlined as preferred service recipients in the Consolidated Plan, such as those in large households, those that are elderly, persons with disabilities as well as extremely low and very low income households. Additionally, because we conduct site visits for all income-eligible applicants, we have a strong sense of the housing stock in Redwood City, but are also able to cross refer clients to other agencies based on the specific needs of each individual. 13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. RTP supports the City of San Mateo's Consolidated Plan Affordable Housing Priority to preserve affordable housing. As the housing stock and population continue to age, the need for our services will only continue to increase. By providing repair work at zero cost to our service recipients, RTP helps San Mateo City residents remain safe, warm, and independent in their own homes. For many of our senior clients, our work allows them to age in place. Additionally, because we conduct site visits for all income-eligible applicants, we have a strong sense of the housing stock in city limits, but are also able to cross refer clients to other agencies based on specific needs of each individual. 13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. RTP meets the the County of San Mateo funding priorities outlined in the application materials. Specifically, the services of RTP align with the Housing Development/Housing Repair and Modification Program priority.Our repair programs are available at zero cost to low-income homeowners within the County and we receives over 100 applications each year for the County service area. Additionally, because we conduct a site visit for all income-eligible applicants, we have a strong sense of the housing stock and conditions in every jurisdiction, and are able to cross refer clients to other agencies based on specific needs of each individual. 13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. RTP meets the City of South San Francisco NOFA priorities by serving low-income residents with free home repair services. As the 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6611&prop=36 3/7 housing stock and population continue to age, the need for our services will only increase. By providing repair work at zero cost to our service recipients, RTP helps South San Francisco residents remain safe, warm, and independent in their own homes. For many of our senior clients, our work allows them to age in place. Additionally, because we conduct site visits for all income-eligible applicants, we have a strong sense of the housing stock in city limits, and are able to cross refer clients to other agencies based on the specific needs of each individual. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. RTP is a respected and trusted community partner and our targeted outreach efforts are supplemented by word-of-mouth referrals from past clients. Each year, we have multiple AmeriCorps members and part of their role is to present our opportunities at other community-based organizations within the footprint of the jurisdictions that fund the organization. For National Rebuilding Day, all site visits for qualified applicants are conducted in late fall and early winter. When RTP receives applications that do not align with the priorities of NRD, we can cross refer to our Safe at Home program or make outside referrals to other social service agencies. Simultaneously, RTP focuses staff resources on recruiting volunteer project managers and sponsors, many of whom have become long-time supporters. Projects are selected early in the year and applicants are notified of acceptance or denial by mid-February. Selected volunteer project managers begin planning projects in February, which carries through to the end of April. Most projects are completed on NRD with the support of thousands of volunteers each year. Projects with larger scope or work can carry over into May and June. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. The evaluation of our programs has become an increasingly important part of our approach, as it allows us to monitor the impact of our programs and make adaptations accordingly. In order to monitor projects as each unfolds, scopes of work are created for each project. Each home and homeowner has a different set of needs, but certain safety repairs and home modifications are prioritized by the organization. For example, RTP aims to install fire and CO detectors in every home. For our clients over the age of 65, grab bars and handrails are prioritized, with fall prevention in mind. Under current leadership and with full support from the board of directors, Rebuilding Together Peninsula is striving to use data to drive programmatic decisions. As an organization, we are currently engaged with the evaluation firm, Actionable Insights (http://actionablellc.com/). In partnership with these professional evaluators, we have created the organization’s first logic model, which documents our core results and offers a filter for programmatic enhancements and decision-making. In partnership with our evaluators, we have recently created a data collection plan, which outlines the format, the collection method, the responsible staff, due dates, as well as who will analyze and report on the findings. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. RTP is strong proponent of collaboration and has a strong record of working closely with other nonprofit and public agencies throughout the County of San Mateo. We make reciprocal referrals, coordinate service implementation, as well as leverage funds to support the community. Specifically, RTP works closely with El Concilio, PG&E, Senior Coastsiders, Center for Independence of Individuals with Disabilities, the Child Care Partnership Council, the Thrive Community Resiliency Task Force, the Fall Prevention Task Force, Central Coast Energy Services, and the Housing and Community Development Departments of individual jurisdictions. RTP continues to host a biannual Energy Workgroup that provides a forum for agencies providing energy upgrades to understand the programs offerings of each other, allowing for partnership opportunities and cross-referrals. These partnerships are integral to the outreach efforts of the organization. Additionally, with each new initiative we engage in, we look to local government, community- based, and educational institution partners wherever possible. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. This program is effective because volunteers, sponsors, and government entities come together to support home repairs performed at zero cost for low-income homeowners throughout our community. Sponsorship money is leveraged to make government funds go further, allowing us to perform critical repairs for those who need our help most - seniors, families with children, people with disabilities, and other nonprofit organizations and community centers. Funding from specific jurisdictions allows us to target a certain numbers of households in each service area, assuring our reach is thoughtfully distributed throughout the County of San Mateo. Without this funding stream, the breadth of our impact would be severely hampered. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b. All beneficiaries to be served per grant jurisdiction application regardless of income 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6611&prop=36 4/7 Hoouseholds Hoouseholds Daly City 0 0 Redwood City 5 5 City of San Mateo 5 5 County of San Mateo 8 8 South San Francisco 3 3 Totals 21 21 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%11 100% White and not Hispanic 40,656 54.64% 8 72.73% White and Hispanic 23,557 31.66% 3 27.27% Asian 6,715 9.03% 0 0.00% African American 1,916 2.58% 0 0.00% Pacific Islander 663 0.89% 0 0.00% Native American 384 0.52% 0 0.00% Other 1,511 2.03% 0 0.00% Race & Ethnicity City of San Mateo Population City of San Mateo % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 97,207 100%11 100% White and not Hispanic 45,240 46.54% 6 54.55% White and Hispanic 25,815 26.56% 5 45.45% Asian 18,153 18.67% 0 0.00% African American 2,099 2.16% 0 0.00% Pacific Islander 1,937 1.99% 0 0.00% Native American 140 0.14% 0 0.00% Other 3,823 3.93% 0 0.00% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%9 100% White and not Hispanic 23,760 37.34% 3 33.33% White and Hispanic 21,645 34.02% 6 66.67% Asian 23,293 36.61% 0 0.00% African American 1,625 2.55% 0 0.00% Pacific Islander 1,111 1.75% 0 0.00% Native American 395 0.62% 0 0.00% Other 9,598 15.08% 0 0.00% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: The goal of the outreach efforts undertaken by RTP serve to attract any and all income-qualified homeowners in need of our free repair services. RTP targets outreach opportunities at food distribution events, senior health and wellness fairs, and senior and community centers, as well as partner with other nonprofit agencies to distribute information to clients, volunteers, and members. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. Over the past 28 years, Rebuilding Together Peninsula (RTP) has served over 2,000 low-income homeowners with the support of nearly 65,000 volunteers. With a track record of engaging volunteer opportunities and a tangible impact, thousands of new volunteers join our effort to preserve affordable housing through National Rebuilding Day (NRD). A combination of private donations, foundation grants, sponsorships, and government grants continue to fund NRD. Additionally, commitment from both new and longtime volunteer support allows this program to flourish each year. RTP will continue to leverage this support, as well as our 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6611&prop=36 5/7 positive community recognition. RTP's biennial Dreams Happen Gala & Playhouse Auction is one our most important fundraising activities. With support from the Junior League of Mid-Peninsula*Palo Alto, local architects and builders, the Stanford Shopping Center, and generous underwriters, we consistently raise enough funds to support the operations of the organization for two years. In 2017, this event alone net nearly $400,000. Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Associate Director Cari Pang Chen Oversight of all programs 9+ years with RTP, Master's Degree, program evaluation at foundations, nonprofit leader Program Manager, NRD Jo Phillips Implementation and project management of NRD Bachelor's degree, experience with Rebuilding Together Greater Dallas and AmeriCorps volunteer alum Operations & Impact Manager Billy Hoover Database management, general operations, quality control Master's degree, database expert, 10+ years of nonprofit experience Program Coordinator Mary Veliz Supply management, project file management, operational support, application review Warehouse management and property management expertise Development Director Annel Aguayo Fundraising and sponsor relations 7+ years with RTP, Bachelor's Degree, extensive writing experience and sponsorship management PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Labor Staff $714,300 28% $200,290 0% $0 0% $0 0% $0 0% $0 0%$0 Taxes/Benefits $200,059 29%$57,290 0% $0 0% $0 0% $0 3% $1,750 3%$1,750 Materials Repair & Renovation Costs $586,900 56% $330,500 6% $20,000 8% $25,000 10% $34,000 4% $14,000 28%$93,000 Environmental Reviews $0 $0 0% $0 0% $0 0% $0 0% $0 0%$0 Operations/Maintenance Operations/outreach/volunteers $214,583 29% $62,003 0% $0 0% $0 0% $0 0% $0 0%$0 Administration $170,350 16%$26,607 0% $0 0% $0 0% $0 0% $0 0% $0 TOTAL $1,886,192 36%$676,690 3%$20,000 4%$25,000 5%$34,000 2%$15,750 14%$94,750 Number of Individual Beneficiaries 5 5 8 3 21 Cost per Individual $4,000.00 $5,000.00 $4,250.00 $5,250.00 $4,511.90 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1. Funding Criteria: 1. Affordable Housing: Acquisition of sites for affordable housing, new construction of affordable housing, conversion of existing housing to affordable, acquisition and rehabilitation of rental housing (includes special needs housing). 2. Marketing/Advertising a. Check all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website Phone book listing CIP (Handbook/Database) 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6611&prop=36 6/7 Outreach presentations to service providers Outreach presentations to public b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Rebuilding Together Peninsula (RTP) makes a concerted effort to reach residents with limited English proficiency. All application and outreach materials are bilingual English/Spanish and Spanish-only presentations are made available based on the needs of the community. We also have multiple Spanish-speaking staff members, as well as a regular volunteer supports these efforts. For other languages, translation services are provided. Spanish/English - Flyers/brochures, outreach presentations to service providers and the public Spanish/English/Tagolog/Chinese - Flyers c. How and where are the materials distributed? Flyers are distributed at community fairs, during outreach presentations, senior centers and through dissemination at partnering agencies. 3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. In FY 16/17, the NRD program staff are pleased to report that all contracted goals were met. This is in addition to hiring and onboarding a new program manager for National Rebuilding Day in January of 2017. b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: With the vision of leaving each client in a safe and healthy home, our approach is to leave all those we serve in a better living situation. Our repair programs also give us personal access to our clients, which allows us to build meaningful relationships and mutual trust with isolated members of our community. Because of the volunteer- driven nature of our organization, our programs build a great sense of community amongst our volunteers and communities we serve. Statistics show when one homeowner takes initiative in the upkeep of their home it inspires neighbors to follow, helping revitalize the entire neighborhood. Teresa is a 57-year old that we assisted for NRD 2017. Her husband abandoned his family to return to Mexico, and Teresa was doing all she could to keep up with payments on her home while supporting her children, a son in College and daughter in HS. Another adult daughter living away from home also contributed money to help out when possible. Even with the support of her children, the collective income for the whole family was less than $3800/month, leaving them overwhelmed with growing repair needs. The roof leaked, there was mold on the ceiling from poor insulation, heat in the house, and cracks in the walls and faded paint only served as a reminder of the home's repair needs. CDBG funds helped pay for a new roof, and volunteers from Stanford Healthcare brought additional funding and labor to help with interior/exterior paint, and bath and kitchen fans. Attachments 1. Resolution authorizing application and designation of signatory, by the Board of Directors CDBG_Authorization.pdf 2. Proof of 501(c)3 / tax-exempt status 2._RTP_501c3_letter.pdf 3. By-laws 3._RTP_Bylaws_and_Procedres.pdf 4. Articles of Incorporation 4._RTP_Articles_of_Incorporation.pdf 5. Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_Roster_17.18.docx Meetings_Board_16.17.doc Attachment5c._RTP_Board_Term_Confirmation.pdf 6. Organizational chart for entire organization RTPOrgChart_2017.pptx 7. Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. RTP_Audited_FS_FYE_9.30.2015-SIGNED.pdf 8. The following are required:Budget_18_approved__19_proposed.xlsx 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6611&prop=36 7/7 Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget 9. Mission Statement RTP_Mission_Statement.doc 10. Non-discrimination policy for Staff and Clients 10._RTP_Non-discriminatn-EO_Policy.doc 11. Reasonable Accommodations Policy for Staff and Clients 11._RTP_Reasonable_Accomodations_Policy.doc 12. Conflict of Interest Policy. (If not available, please indicate when you will submit) Attachment_12._RTP_NRD_Conflict_of_Interest.doc 13. Other - Download All Attachments Program Manager Signature David Cattivera Date Signed 01/24/2018 Initially submitted: Jan 24, 2018 - 00:34:58 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6598&prop=37 1/7 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1. Organization Name: Rebuilding Together Peninsula 2. Project Title: Safe at Home We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per Redwood City $20,000 4% 9 10% $2,222.22 City of San Mateo $34,000 7% 15 17% $2,266.67 County of San Mateo $125,000 26% 50 56% $2,500.00 South San Francisco $55,000 11% 15 17% $3,666.67 Total $234,000 48% 89 100% $2,629.21 Grant Funded Programs: We are applying for a Minor Home Repair Program CDBG National Objective Eligibility - How are you serving low income populations? Minor home repairs for low income households whose incomes are verified. Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. Rebuilding Together Peninsula (RTP) requires proof of income during the application process. This includes the most recent income tax return or a combination of bank statements, pay stubs, or social security award letters. All service recipients must meet low income standards (80% AMI) as provided by the United States Department of Housing and Urban Development. On application forms, race/ethnicity information is both requested and required. Because each applicant must have a completed file prior to any work being done on site, we have zero gaps in income or race/ethnicity data. 3. Project Address: 841 Kaynyne Street City: Redwood City Zip: 94063-3000 4. Provide a one sentence project summary: The Safe at Home minor home repair program addresses minor repair needs of low-income homeowners before the needs become serious deferred maintenance issues. Organization Address: 841 Kaynyne Street City: Redwood City Zip: 94063-3000 Organization Phone: 650-366-6597 Website: www.rebuildingtogetherpeninsula.org Type of Applicant: Non-Profit Our agency serves: 5. Contact Person / Project Administrator: Name: Greg Bernard Title: Program Manager Telephone: 650- 366-6597 Contact Email: Greg@rebuildingtogetherpeninsula.org; cari@rebuildingtogetherpeninsula.org Fax: 650-366-9053 6. Name of Agency Director: David Cattivera 7. Fiscal Officer:Name: David Cattivera Email: david@rebuildingtogetherpeninsula.org Telephone: 650- 366-6597 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6598&prop=37 2/7 Fiscal Officer Address: 841 Kaynyne St.City: Redwood City Zip: 94063-3000 8. Authorized Signatory:Name: David Cattivera Email: david@rebuildingtogetherpeninsula.org Telephone: 650- 366-6597 Authorized Signatory Address: 841 Kaynyne St.City: Redwood City Zip: 94063-3000 9. Please provide days and hours of regularly scheduled operation: Monday to Friday 9 to 5pm Available by appointment on evenings and weekends. 10. DUNS Number: 11-399-5612 Federal EIN/TIN Number: 94-3106209 11. HUD Activity: Choose the HUD activity that most closely matches your service: 14A - Rehab: Single-Unit Residential 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. Rebuilding Together Peninsula (RTP) preserves the supply of affordable housing for low-income individuals and families so that they can live more independently in safer, cleaner, and healthier environments. To accomplish this goal, RTP requests funding from each of the Consolidated Community Funding jurisdictions. This funding will be used specifically for CDBG eligible costs for our Safe at Home program. Safe at Home is a minor home repair program addresses the repair needs of low-income homeowners before the needs become serious deferred maintenance issues. While the program serves all of our target populations - seniors, veterans, people with disabilities, and families with children - 80% of the homeowners served through Safe at Home are seniors aged 65 and older with very limited fixed incomes. Through this program, RTP concentrates on critical repairs and home safety modifications that allow seniors to age in place by eliminating the threat of being injured by an accident or fall. Specific repairs include installing grab bars/handrails and ramps; removing tripping hazards; replacing old carpeting with resilient flooring; installing adequate lighting around the interior and exterior of the house; and removing debris/clutter in and around the house. In addition, RTP completes repairs that remove moisture issues in the home. 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. RTP supports the CIty of Redwood City's Consolidated Plan Affordable Housing Priority to improve the condition of existing housing, particularly aging housing owned by lower income households that i in need of repair in order to preserve the housing. RTP offers services throughout the City of Redwood City and while the local housing market is slowly impacting the number of referrals received, we are able to meet our program goals each year. As the housing stock and population continue to age, the need for our services will only continue to increase. By providing repair work at zero cost to our service recipients, RTP helps Redwood City residents remain safe, warm, and independent in their own homes. For many of our senior clients, our work allows them to age in place. RTP serves those outlined as preferred service recipients in the Consolidated Plan, such as those in large households, those that are elderly, persons with disabilities as well as extremely low and very low income households. In Redwood City, RTP is the only organization offering free expert home repairs and safety modifications performed primarily by a licensed contractor. Safe at Home looks at each home in its entirety, rather than one focus area, which allows us to be responsive to the specific needs and concerns of the individual homeowners. 13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. RTP supports the City of San Mateo's Consolidated Plan Affordable Housing Priority to preserve affordable housing. As the housing stock and population continue to age, the need for our services will only continue to increase. By providing repair work at zero cost to our service recipients, RTP helps San Mateo City residents remain safe, warm, and independent in their own homes. For many of our senior clients, our work allows them to age in place. Because we conduct site visits for all income-eligible applicants, we have a strong sense of the housing stock in city limits, but are also able to cross refer clients to other agencies based on specific needs of each individual. In the City of San Mateo, RTP is the only organization offering free expert home repairs and safety modifications performed primarily by a licensed contractor. Safe at Home looks at each home in its entirety, rather than one focus area, which allows us to be responsive to the specific needs and concerns of the individual homeowners. 13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. RTP meets the the County of San Mateo funding priorities outlined in the application materials. Specifically, the services of RTP align perfectly with the Housing Development/Housing Repair and Modification Program priority.Our repair programs are available at zero cost to low-income homeowners within the County and we continue to see a strong pool of eligible applicants each year. Because we conduct a site visit for all income-eligible applicants, we have a strong sense of the housing stock and conditions in 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6598&prop=37 3/7 every jurisdiction, and are able to cross refer clients to other agencies based on specific needs of each individual. Throughout the County of San Mateo, RTP is the only organization offering free expert home repairs and safety modifications performed primarily by a licensed contractor. Safe at Home looks at each home in its entirety, rather than one focus area, which allows us to be responsive to the specific needs and concerns of the individual homeowners. 13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. RTP meets the City of South San Francisco NOFA priorities by serving low-income residents with free home repair services. As the housing stock and population continue to age, the need for our services will only increase. By providing repair work at zero cost to our service recipients, RTP helps South San Francisco residents remain safe, warm, and independent in their own homes. For many of our senior clients, our work allows them to age in place. Because we conduct site visits for all income-eligible applicants, we have a strong sense of the housing stock in city limits, and are able to cross refer clients to other agencies based on the specific needs of each individual. In South San Francisco, RTP is the only organization offering free expert home repairs and safety modifications performed primarily by a licensed contractor. Safe at Home looks at each home in its entirety, rather than one focus area, which allows us to be responsive to the specific needs and concerns of the individual homeowners. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. Safe at Home operates year round and is determined to identify eligible homeowners throughout the County each year. Applications are accepted on a rolling basis and we encourage homeowners to submit applications according to grant cycles. Review of applications and site assessments will occur on a rolling basis. Once an application has been deemed an appropriate fit for the program, all required paperwork and environmental reviews will be filed with the jurisdiction. Once all paperwork is completed, the licensed contractor we have on staff oversees the actual work, contracting with vendors according to the nature of the project. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. The evaluation of our programs has become an increasingly important part of our approach, as it allows us to monitor the impact of our programs and make adaptations accordingly. In order to monitor projects as each unfolds, scopes of work are created for each project. Each home and homeowner has a different set of needs, but certain safety repairs and home modifications are prioritized by the organization. For example, RTP aims to install fire and CO detectors in every home. For our clients over the age of 65, grab bars and handrails are prioritized, with fall prevention in mind. Under current leadership and with full support from the board of directors, Rebuilding Together Peninsula is striving to use data to drive programmatic decisions. As an organization, we are currently engaged with the evaluation firm, Actionable Insights (http://actionablellc.com/). In partnership with these professional evaluators, we have created the organization’s first logic model, which documents our core results and offers a filter for programmatic enhancements and decision-making. In partnership with our evaluators, we have recently created a data collection plan, which outlines the format, the collection method, the responsible staff, due dates, as well as who will analyze and report on the findings. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. RTP is strong proponent of collaboration and has a strong record of working closely with other nonprofit and public agencies throughout the County of San Mateo. We make reciprocal referrals, coordinate service implementation, as well as leverage funds to support the community. Specifically, RTP works closely with El Concilio, PG&E, Senior Coastsiders, Center for Independence of Individuals with Disabilities, the Child Care Partnership Council, the Thrive Community Resiliency Task Force, the Fall Prevention Task Force, Central Coast Energy Services, and the Housing and Community Development Departments of individual jurisdictions. RTP continues to host a biannual Energy Workgroup that provides a forum for agencies providing energy upgrades to understand the programs offerings of each other, allowing for partnership opportunities and cross-referrals. These partnerships are integral to the outreach efforts of the organization. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. Government funding is critical to the Safe at Home program and it would be impossible for us to reach the homeowners served in this program without support from local jurisdictions. The ongoing need for this program is evident by the number of applications we receive each year. In fact, the program could quickly double if not for funding limitations. As local housing stock continues to age, along with its population, these services will only become more important. We thank our government partners, as this critical work could not be done without your support. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6598&prop=37 4/7 b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b. All beneficiaries to be served per grant jurisdiction application regardless of income Hoouseholds Hoouseholds Daly City 6 6 Redwood City 9 9 City of San Mateo 15 15 County of San Mateo 50 50 South San Francisco 15 15 Totals 95 95 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%34 100% White and not Hispanic 40,656 54.64% 20 58.82% White and Hispanic 23,557 31.66% 8 23.53% Asian 6,715 9.03% 3 8.82% African American 1,916 2.58% 1 2.94% Pacific Islander 663 0.89% 0 0.00% Native American 384 0.52% 0 0.00% Other 1,511 2.03% 2 5.88% Race & Ethnicity City of San Mateo Population City of San Mateo % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 97,207 100%21 100% White and not Hispanic 45,240 46.54% 9 42.86% White and Hispanic 25,815 26.56% 0 0.00% Asian 18,153 18.67% 4 19.05% African American 2,099 2.16% 4 19.05% Pacific Islander 1,937 1.99% 0 0.00% Native American 140 0.14% 0 0.00% Other 3,823 3.93% 4 19.05% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%33 100% White and not Hispanic 23,760 37.34% 11 33.33% White and Hispanic 21,645 34.02% 6 18.18% Asian 23,293 36.61% 12 36.36% African American 1,625 2.55% 3 9.09% Pacific Islander 1,111 1.75% 0 0.00% Native American 395 0.62% 0 0.00% Other 9,598 15.08% 1 3.03% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: The goal of the outreach efforts undertaken by RTP serve to attract any and all income-qualified homeowners in need of our free repair services. RTP targets outreach opportunities at food distribution events, senior health and wellness fairs, and senior and community centers, as well as partner with other nonprofit agencies to distribute information to clients, volunteers, and members. In the coming year, RTP will also develop a formal outreach plan and use the data above to ensure we are reaching all populations throughout the county. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6598&prop=37 5/7 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. Over the past 28 years, Rebuilding Together Peninsula (RTP) has served over 2,000 low-income homeowners with the support of over 65,000 volunteers. While our government partners are critical in funding our Safe at Home program, we use a combination of private donations and foundation grants to support the operations of the organization. RTP's biennial Dreams Happen Gala & Playhouse Auction is one our most important fundraising activities. With support from the Junior League of Mid-Peninsula*Palo Alto, local architects and builders, the Stanford Shopping Center, and generous underwriters, we consistently raise enough funds to support the operations of the organization for two years. In 2017, this event alone net nearly $400,000. Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Program Manager, Safe at Home Greg Bernard Project management and reporting, staff supervision, project scopes Master's degree in engineering, Licensed Contractor, Responsible Managing Employee, 20+ years of construction experience Associate Director Cari Pang Chen Oversight of all programs 9+ years with RTP, Master's Degree, program evaluation at foundations, nonprofit leader Safe at Home Technician I Frank Tijerina Completion of projects 25+ years of experience in construction, English/Spanish language skills Program Coordinator Mary Veliz Supply management, project file management, operational support, application review Warehouse management and property management expertise PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Labor Safe at Home Manager $70,000 85% $59,500 9% $5,500 5% $3,000 20% $12,000 5% $3,000 39%$23,500 Repair Technician I $62,500 67% $41,667 8% $3,260 12% $5,000 36% $15,000 17% $7,000 73%$30,260 Repair Technician II $62,500 67% $41,667 8% $3,260 12% $5,000 36% $15,000 17% $7,000 73%$30,260 Program Coordinator $41,000 45% $18,450 4% $800 3% $500 22% $4,000 5% $1,000 34%$6,300 Other Staff $517,900 16% $84,374 0% $0 0% $0 0% $0 0% $0 0%$0 Taxes/Benefits $200,059 28%$55,835 0% $0 0% $0 0% $0 0% $0 0%$0 Supplies Program Supplies $2,650 57% $1,500 0% $0 0% $0 0% $0 0% $0 0%$0 Mileage $24,220 32% $7,839 1% $100 6% $500 19% $1,500 13% $1,000 40%$3,100 Materials Materials and Sub- Contractors $586,900 29% $170,400 4% $7,080 12% $20,000 45% $77,000 21% $35,500 82%$139,580 Operations/Maintenance Outreach $5,000 20% $1,000 0% $0 0% $0 50% $500 50% $500 100%$1,000 Volunteer Costs $27,500 28% $7,768 0% $0 0% $0 0% $0 0% $0 0%$0 Administration $217,980 0%$0 $0 $0 $0 $0 0% $0 TOTAL $1,818,209 27%$490,000 4%$20,000 7%$34,000 26%$125,000 11%$55,000 48%$234,000 Number of Individual Beneficiaries 9 15 50 15 89 Cost per Individual $2,222.22 $2,266.67 $2,500.00 $3,666.67 $2,629.21 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1. Funding Criteria: 1. Affordable Housing: Acquisition of sites for affordable housing, new construction of affordable housing, conversion of existing housing to affordable, acquisition and rehabilitation of rental housing (includes special needs housing). 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6598&prop=37 6/7 2. Marketing/Advertising a. Check all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website Phone book listing CIP (Handbook/Database) Outreach presentations to service providers Outreach presentations to public b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Rebuilding Together Peninsula (RTP) makes a concerted effort to reach residents with limited English proficiency. All application and outreach materials are bilingual English/Spanish and Spanish-only presentations are made available based on the needs of the community. We also have multiple Spanish-speaking staff members, as well as a regular volunteer supports these efforts. For other languages, translation services are provided. Spanish/English - Flyers/brochures, outreach presentations to service providers and the public Spanish/English/Tagolog/Chinese - Flyers c. How and where are the materials distributed? Flyers are distribution at community fairs, during outreach presentations, senior centers and through through dissemination at partnering agencies. 3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: Over the last 28 years, RTP has worked to provide repairs and renovations for the Peninsula's most vulnerable neighbors. Our reputation as experts in home repairs and rehabilitation; preserving affordable housing; and senior services and aging in place, has made us the clear choice for the area's low-income homeowners to turn to when in need. Today, we complete approximately 200 repair projects each year. Safe at Home addresses minor repair needs of low-income homeowners before the needs become serious deferred maintenance issues and all repairs are done at zero cost. Common repairs aim to prevent falls in seniors, remove moisture issues in the home, and other safety and health hazards. Madeline is a 97 year old woman who has been in her house for over 50 years. When her husband passed, she had no relatives in the area, leaving her isolated and vulnerable. She lives alone, but was having trouble getting in her house when she returned home errands. RTP helped her age in place by installing a handrail of her design at her front porch for her to use. RTP also installed an assist bar in her garage near the door entering her kitchen so that she had something to hold onto when entering the home. RTP also installed a grab bar in her shower stall as well as an assist bar outside it to hold onto when entering or exiting the shower. Lastly, RTP provided general safety items such as GFIs outlets, smoke detectors, and a fire extinguisher for her kitchen. Attachments 1. Resolution authorizing application and designation of signatory, by the Board of Directors CDBG_Authorization.pdf 2. Proof of 501(c)3 / tax-exempt status 2._RTP_501c3_letter.pdf 3. By-laws 3._RTP_Bylaws_and_Procedres.pdf 4. Articles of Incorporation 4._RTP_Articles_of_Incorporation.pdf 5. Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_Roster_17.18.docx Meetings_Board_16.17.doc Attachment5c._RTP_Board_Term_Confirmation.pdf 6. Organizational chart for entire organization RTPOrgChart_2017.pptx 7. Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) RTP_Audited_Financial_Statements_FYE_9.30.2016.pdf 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6598&prop=37 7/7 A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 8. The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget Budget_18_approved__19_proposed.xlsx 9. Mission Statement RTP_Mission_Statement.doc 10. Non-discrimination policy for Staff and Clients 10._RTP_Non-discrimination_Policy.pdf 11. Reasonable Accommodations Policy for Staff and Clients 11._RTP_Reasonable_Accomodations_Policy.doc 12. Conflict of Interest Policy. (If not available, please indicate when you will submit) Attachment_12._RTP_NRD_Conflict_of_Interest.doc 13. Other - Download All Attachments Program Manager Signature David Cattivera Date Signed 01/24/2018 Initially submitted: Jan 24, 2018 - 10:21:51 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6551&prop=52 1/8 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1. Organization Name: Samaritan House 2. Project Title: Safe Harbor We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per Redwood City $17,000 1% 40 39% $425.00 South San Francisco $12,000 1% 63 61% $190.48 Total $29,000 2% 103 100% $281.55 Grant Funded Programs: We are applying for a Public Services Program CDBG National Objective Eligibility - How are you serving low income populations? Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed benefit status is required): Abused children Homeless persons Victims of domestic violence Illiterate adults Elderly persons/seniors (age 62+) Persons living with AIDS Severely disabled adults Migrant farm workers Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. Homeless persons who are extremely low income are a presumed benefit population in San Mateo County. All homeless clients served by Safe Harbor are extremely low to very low income, and Samaritan House has a strict application and verification process to document eligibility based on household income. To verify income data, Safe Harbor staff obtains and reviews copies of pay stubs for employed clients and obtains and reviews checks stubs for Social Security, General Assistance and other forms of income. For client homeless certification, Intake Staff verifies presumed benefit status utilizing a County form that is also utilized by the Housing Authority. This third party documentation is available on file for review at all times. 3. Project Address: 295 North Access Road City: South San Francisco Zip: 94080- 6907 4. Provide a one sentence project summary: Safe Harbor provides emergency and transitional shelter for homeless adults over age 18 in San Mateo County. Organization Address: 4031 Pacific Blvd.City: San Mateo Zip: 94403- 3666 Organization Phone: 650-341-4081 Website: www.samaritanhousesanmateo.org Type of Applicant: Non-Profit Our agency serves: 5. Contact Person / Project Administrator: Name: Laura Bent/Tiffany Hayes Title: Chief Operating Officer/Grants Manager Telephone: 650-523- 0824; 650- 523-0816 Contact Email: laura@samaritanhousesanmateo.org;tiffany@samaritanhousesanmateo.org Fax: 650-294-4338/650-523-0839 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6551&prop=52 2/8 6. Name of Agency Director: Bart Charlow 7. Fiscal Officer:Name: Jolie Bou Email: jbou@samaritanhousesanmateo.org Telephone: 650-523- 0810 Fiscal Officer Address: 4031 Pacific Blvd.City: San Mateo Zip: 94403 8. Authorized Signatory:Name: Bart Charlow Email: bart@samaritanhousesanmateo.org Telephone: 650-523- 0812 Authorized Signatory Address: 4031 Pacific Blvd.City: San Mateo Zip: 94403 9. Please provide days and hours of regularly scheduled operation: Safe Harbor is open 7 days per week, 24 hours per day. 10. DUNS Number: 884486341 Federal EIN/TIN Number: 237416272 11. HUD Activity: Choose the HUD activity that most closely matches your service: 05 - Public Services 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. Safe Harbor is a 90 bed homeless shelter located in South San Francisco that provides both emergency and transitional housing for homeless women and men 18 years and older from San Mateo County. As the County’s only shelter where people who are homeless and under the influence have access to the shelter without a sobriety requirement, Safe Harbor houses clients that are among the County’s most vulnerable, many being dually diagnosed with both addiction and mental health disorder or addiction and physical health disorder. Each day, 90 people receive safe and warm shelter at Safe Harbor as well as nutritious meals, on-site case management, counseling, educational programming, daily transportation vouchers, access to benefits enrollment and other supportive services. The program utilizes a tiered case management model that is carried out by our dedicated case management and intake team. Case managers act as advocates, connecting residents with much needed community services, including referrals to housing, mental health, AOD and employment resources. Project outcomes include: OUTCOME 1: The shelter will be at full capacity 95% of the time. OUTCOME 2: 60% of Safe Harbor clients will move into permanent, transitional or supportive housing. OUTCOME 3: 75% of clients identified as having mental health needs will receive referrals to mental health services. OUTCOME 4: 75% of clients identified as having substance abuse issues will receive referrals to AODs 13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. As the average rent for an apartment in Redwood City reaches record highs ($3,144 in December 2017, rentjungle.com), high unemployment among our target population and rising rents continue to be a factor in the rate of homelessness. The lack of affordable housing in the County is a formidable obstacle that is increasingly preventing our homeless clients from locating permanent housing. The county’s housing crisis is impacting a diverse set of populations, and many of our newly homeless are seniors and younger people. Over 50% of our clients are new clients who are staying at Safe Harbor for the first time. This influx of new clients is due in part to new client referrals and more effective collaboration between local Police Departments, HOT team outreach workers, and homeless services providers that have been effective in reaching the homeless who have been living on city streets. Safe Harbor serves homeless adults over 18 years of age from San Mateo County. The majority of homeless clients served by Safe Harbor are extremely low income. In the North County there are no other homeless shelters. There are motel voucher programs through LifeMoves; transitional housing through Caminar; and transitional housing for those with substance abuse issues through Catholic Charities and the Latino Commission. Safe Harbor is unique in the County because we accept homeless individuals under the influence unless they are a danger to themselves or others. 13B. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. As the average rent for an apartment in South San Francisco reaches record highs ($2,985 in December 2017, rentjungle.com), high unemployment among our target population and rising rents continue to be a factor in the rate of homelessness. The lack of affordable housing throughout the County is a formidable obstacle that is increasingly preventing our homeless clients from locating permanent housing. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6551&prop=52 3/8 The county’s housing crisis is impacting a diverse set of populations, and many of our newly homeless are seniors and younger people. Over 50% of our clients are new clients who are staying at Safe Harbor for the first time. This influx of new clients is due in part to new client referrals and more effective collaboration between local Police Departments, HOT team outreach workers, and homeless services providers that have been effective in reaching the homeless who have been living on city streets. Safe Harbor serves homeless adults over 18 years of age from San Mateo County. The majority of homeless clients served by Safe Harbor are extremely low income. In the North County there are no other homeless shelters. There are motel voucher programs through LifeMoves; transitional housing through Caminar; and transitional housing for those with substance abuse issues through Catholic Charities and the Latino Commission. Safe Harbor is unique in the County because we accept homeless individuals under the influence unless they are a danger to themselves or ot 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. Safe Harbor is an ongoing, continuing program, open to San Mateo County’s homeless population, 24 hours a day, 7 days per week. Therefore, we do not foresee any obstacles to implementing our project workplan as described, fully achieving our projected goals, and fully expending our contracted funds by the end of the fiscal year ending June 30, 2019. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. Samaritan House utilizes a mix of process and outcome evaluation strategies to capture meaningful objectives and outcomes for our various programs, including Safe Harbor. In addition to utilizing required external funder-driven databases, we currently maintain internal databases to track and provide information about all of our clients and services. Safe Harbor complies with all data collection and reporting requirements required by our funders. The Shelter uses Clarity Plus for capturing and managing client data, and keeps case management files. Safe Harbor serves homeless adults from across San Mateo Count. In FY2017, we provided services for over 500 unduplicated homeless adults. Evaluation results are used in ongoing review and revision of program delivery, and recommendations formulated as a result of evaluation efforts are incorporated into the program planning process. We continue to adapt and modify our services in order to more effectively meet our clients' needs and expectations. We share evaluation results, and lessons learned with our executive team, board, and funders as required through regular program reports. Accomplishments to date include: exceeded mid-year contract outcomes for the City of Redwood City and the City of South San Francisco. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. To effectively work with the most challenging homeless population in the County, Samaritan House leverages its resources and ensures timely and relevant services for its clients through close collaborations with local nonprofits and government agencies. Some of our many collaborations include: --Transportation for shelter clients provided by SamTrans. --Nutritious meals served at the shelter provided by the Samaritan House Food Program in partnership with Second Harvest Food Bank. --Formal collaborative work with County SEAL team to expedite application process for SSDI and SSI benefits. --On site dental services provided every other week by the County Mobile Dental Van. --Employment resources at Peninsula Works. --Basic healthcare provided twice a week onsite through the County Public Health Clinic. --Basic mental healthcare provided weekly onsite through County Behavioral Health Services. -- Project Sentinel provides advocacy around housing discrimination for homeless and low-income tenants that are facing discrimination and rental issues such as repairs, privacy, deposits and rental disputes. --HealthRight 360, a new integrated care organization, provides mental health and substance use disorder treatment in an outpatient setting in San Mateo to offer free individual and group counseling for the low-income. These are only a few of the many collaboration and partnerships in place to support the ongoing needs of homeless residents. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. Safe Harbor houses San Mateo County's most difficult to serve homeless population who have multiple barriers to self-sufficiency, including fixed income due to age or disability, poor general health and low education levels. The rising cost of area rents and the increasing lack of affordable housing have severely impacted the ability of our clients to achieve permanent housing placements. While we continue to identify and successfully place clients into non-traditional housing options, including HIP Housing’s Homesharing Program, and successfully help clients attain housing vouchers, a contributing factor is that increasingly, fewer landlords countywide are accepting housing vouchers, which is impacting the availability of affordable housing for our clients. This dearth is due to base rates for rentals being so high and the huge gap between base rents and fair market rent. Given the economic trends that are adversely affecting our service population, our program would be tremendously affected by any loss or decrease in CDBG funds that are an integral part of Safe Harbor’s budget. Without these funds we cannot assure the same level of service we have historically provided to all of the County’s homeless adults seeking our help. 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6551&prop=52 4/8 In response to the ongoing housing crisis, Samaritan House actively participates in the County's efforts to end homelessness and we continue to advocate for our clients at various forums led by housing advocacy groups, agencies, & legi 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b. All beneficiaries to be served per grant jurisdiction application regardless of income Persons Persons Daly City Redwood City 40 40 City of San Mateo County of San Mateo 0 0 South San Francisco 63 63 Totals 103 103 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity Redwood City Population Redwood City % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 74,402 100%128 100% White and not Hispanic 40,656 54.64% 57 44.53% White and Hispanic 23,557 31.66% 23 17.97% Asian 6,715 9.03% 4 3.13% African American 1,916 2.58% 31 24.22% Pacific Islander 663 0.89% 7 5.47% Native American 384 0.52% 5 3.91% Other 1,511 2.03% 1 0.78% Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%336 100% White and not Hispanic 23,760 37.34% 123 36.61% White and Hispanic 21,645 34.02% 55 16.37% Asian 23,293 36.61% 27 8.04% African American 1,625 2.55% 92 27.38% Pacific Islander 1,111 1.75% 23 6.85% Native American 395 0.62% 15 4.46% Other 9,598 15.08% 1 0.30% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: In existence since 1974, Samaritan House bolsters its accessibility by regularly: • Providing local agencies with information about its services in both English and Spanish; • Securing opportunities for stories in local English and Spanish language newspapers and other media; • Securing opportunities to speak to local service organizations (i.e., Rotary, Lion’s) • Participating in local community celebrations/fairs; 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6551&prop=52 5/8 • Reaching out to agencies outside the mainstream of “Safety Net Services”; and • Reaching out to bilingual service providers to establish cross-referral relationships. 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. Samaritan House’s Development Department raises grant funding from foundations, corporations, and government entities; forges partnerships with local businesses and community groups; holds fundraising events; cultivates donors in the community; and conducts large scale direct mail appeals to support the agency’s operations. Besides CDBG funds from the City of Redwood City, City of South San Francisco and County of San Mateo, Samaritan House receives government funding from the HUD Continuum of Care Program ($107,000); FEMA Emergency Food and Shelter Program ($37,000); ; City of Burlingame ($5,000); San Mateo Medical Center Healthcare for the Homeless Program ($55,000), County of San Mateo BHRS ($90,95), County of San Mateo Measure K Funds,and County of San Mateo General Funds. We also receive private support for Safe Harbor from foundations such as The Carl Gellert & Celia Berta Gellert Foundation, Kaiser Permanente Foundation, and other family foundations. Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Associate Director Anje Rodriguez Serves as Shelter Associate Director. Responsible for the management, administration and supervision of staff associated with intake and assessment, client services, programming, facility and data operations. 11 years experience at Samaritan House. GED. Some college, AOD Studies. Prior experience with shelter programming and services. Associate Director Eric Brown Serves as Shelter Associate Director, Operations. Responsible for the management, administration and supervision of case management services, programming, safety and compliance. Directly supervises all case management staff and ensures the overall operational compliance related to case management. 12 years experience at Samaritan House. GED. Some college, Human Services. Prior experience with shelter programming and services. Health Case Manager Kat Barrientos Serves as Health Case Manager. Provides assessment, case plan development, life skills programming and referral for homeless residents who have been identified with mental health issues. 4 years experience at Samaritan House. H.S. Diploma. Some College. 14 years experience in medical field. 6 years experience in nonprofits. Intake Coordinator Bridgette Jones Serves as the Intake Coordinator. Manages the day to day intake and orientation process. Supports shelter processes of entrance and exits and management of documents to support case management. Manages front desk operations, such as laundry, bed assignments, client concerns/complaints, referral process. 1 year experience at Samaritan House. 8 years experience customer service. Assistant Intake Coordinator Mikal Edge Serves as Assistant Intake Coordinator. Assists in the day to day intake and orientation process and front desk operations. 1years experience at Samaritan House. 4 years experience in nonprofits. H.S. Diploma. Some college. Program Aide Gerald Winston Serves as Program Aide. Coordinates the orderly operation of Safe Harbor Shelter and facilitates the delivery of shelter services to clients. This position also works with vendors and community support services to support client needs. 14 years experience at Samaritan House. H.S. Diploma. Some college. 18 years experience in counseling and AOD services. Program Aide Kenya Malveaux Serves as Program Aide. Coordinates the orderly operation of Safe Harbor Shelter and facilitates the delivery of shelter services to clients. This position also works with vendors and community support services to support client needs. 3 years experience at Samaritan House. 10 years experience in shelter services. H.S. Diploma. PROPOSED PROGRAM BUDGET FOR FY 2018-19 Redwood City South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested Pgm%Requested Labor 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6551&prop=52 6/8 Assoc Director $59,900 100% $59,900 28% $17,000 20% $12,000 48%$29,000 Other Salaries $3,947,037 18% $707,895 0% 0% 0%$0 Taxes/Benefits $977,182 21%$202,140 0% 0% 0%$0 Supplies Office Supplies $91,988 4% $3,900 0% 0% 0%$0 Program Supplies & Meals $460,663 32% $148,500 0% 0% 0%$0 Operations/Maintenance Occupancy $565,427 2% $11,175 0% 0% 0%$0 Utilities & Communications $329,592 4% $12,355 0% 0% 0%$0 Housekeeping $86,570 20% $17,000 0% 0% 0%$0 Outside Services & Prof Fees $663,688 9% $62,638 0% 0% 0%$0 Transportation & Conf $147,774 6% $8,706 0% 0% 0%$0 Fees and Taxes $31,612 1% $420 0% 0% 0%$0 Equipment Rental $41,969 8% $3,456 0% 0% 0%$0 Client Financial Assistance $1,005,216 0% $0 0% 0% 0%$0 $0 0% 0% 0%$0 In-kind bus passes & facility $4,093,980 6% $261,500 0% 0% 0%$0 Administration $924,207 15%$138,631 0% 0% 0% $0 TOTAL $13,426,805 12%$1,638,216 1%$17,000 1%$12,000 2%$29,000 Number of Individual Beneficiaries 40 63 103 Cost per Individual $425.00 $190.48 $281.55 For the City of Redwood City ONLY, answer the following: For the City of Redwood City ONLY, answer the following: 1. Funding Criteria: 2. Homeless Assistance Activities: Provision of fair housing counseling services, provision of legal intervention to prevent homelessness, provision of operation funds for shared housing, emergency shelter and transitional housing and related services for homeless and those at risk of homelessness, youth and single persons. 2. Marketing/Advertising a. Check all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website CIP (Handbook/Database) Outreach presentations to service providers Outreach presentations to public PSA’s b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are they available in? Samaritan House makes every attempt to market its program services in multi-lingual formats by: --Providing local agencies with information about our services (program flyers are available in both English and Spanish); --Reaching out to bilingual service providers to establish cross-referral relationships. c. How and where are the materials distributed? Samaritan House makes every attempt to market its program services in multi-lingual formats by: --Providing local agencies with information about our services (program flyers are available in both English and Spanish); --Reaching out to bilingual service providers to establish cross-referral relationships. 3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/17. Safe Harbor is Samaritan House’s year-round shelter that provides emergency and transitional housing services 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6551&prop=52 7/8 for the homeless population of San Mateo County. Safe Harbor ’s primary purpose is to provide warmth, shelter, nutrition and access to supportive services to homeless individuals in a compassionate manner to meet their basic needs. Our outcomes for FY16-17 were as follows: OUTCOME 1: The shelter was at full capacity 98% of the time. OUTCOME 2: 55% of Safe Harbor transitional clients moved into moved into permanent, transitional or supportive housing. 24% of Safe Harbor emergency clients moved into permanent transitional or supportive housing. OUTCOME 3: 100% of clients identified as having mental health needs received referrals to mental health services OUTCOME 4: 100% of clients identified as having substance abuse issues received referrals to AOD services. b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least one concrete example from the people served in FY/17: The following client story demonstrates the impact that Safe Harbor has made in the life of just one recent resident of the shelter. Robert was a longtime resident of Redwood City who, due to a bout with cancer and severe mental health problems, lost his job, and subsequently his housing. After spending nearly a year at Spring Street Shelter, Robert came to Safe Harbor, with a permanent supportive housing voucher in hand. Unfortunately, he was unable to find an apartment that would accept the voucher. He worked tirelessly with his case manager at South County Mental Health to extend the voucher and have it transferred into the hands of Caminar, a San Mateo-based mental health organization that also manages several apartment units. While at Safe Harbor, amidst many mental and physical health appointments, Robert worked diligently to save money and met frequently with his Safe Harbor case manager to chase down any and all housing leads. After successfully moving his voucher over to Caminar, he was able to secure a one bedroom apartment. After he moved in, he emailed his case manager about the joy of having his own apartment again and the delight he took in the simple but meaningful act of cooking a full meal for himself, in his own kitchen; an activity he once doubted he might ever be able to do again. Attachments 1. Resolution authorizing application and designation of signatory, by the Board of Directors CDBG_Resolution_signed_012518.pdf 2. Proof of 501(c)3 / tax-exempt status Samaritan_House_IRS_501c3_Determination_Letter.pdf 3. By-laws Samaritan_House_Bylaws_rev_061908.doc 4. Articles of Incorporation Samaritan_House_Articles_of_Incorporation_revised_225971.doc 5. Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term 18-0125_Board_Members-Company-Term.pdf 6. Organizational chart for entire organization Samaritan_House_Org_Chart_2017-18.pdf 7. Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Samaritan_House_FYE17_Audit.pdf 8. The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget Samaritan_House_Total_Agency_FY18_Budget.pdf Samaritan_House_Projected_Total_Agency_FY19_Budget.pdf 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6551&prop=52 8/8 9. Mission Statement Samaritan_House_Mission_Statement.doc 10. Non-discrimination policy for Staff and Clients Samaritan_House_Non-Discrimination_Policy.doc 11. Reasonable Accommodations Policy for Staff and Clients Samaritan_House_Reasonable_Accommodations_Policy.doc 12. Conflict of Interest Policy. (If not available, please indicate when you will submit) Conflict_of_Interest_Policy.docx 06e-1_Conflict_of_Interest_Policy__-- _Approved_by_the_SH_Board_022714.pdf 13. Other - Download All Attachments Program Manager Signature Tiffany Hayes Date Signed 01/26/2018 Initially submitted: Jan 26, 2018 - 14:56:54 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6589&prop=121 1/6 Consolidated Community Funding Application Redwood City, San Mateo County, and S. San Francisco Application for New Funding for FY 2018-19 GENERAL INFORMATION 1. Organization Name: StarVista 2. Project Title: Transitional Housing Placement Plus We are applying for funding from: Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions receiving this application Amount Requested % of Program Budget Proposed # of Served % of Served Total $ Per South San Francisco $7,500 3% 15 100% $500.00 Total $7,500 3% 15 100% $500.00 Grant Funded Programs: We are applying for a Public Services Program CDBG National Objective Eligibility - How are you serving low income populations? Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed benefit status is required): Abused children Homeless persons Victims of domestic violence Illiterate adults Elderly persons/seniors (age 62+) Persons living with AIDS Severely disabled adults Migrant farm workers Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status. Third party documentation or client signatures on the certification forms must be available on file for review at all times. Verification of income will be verified by pay stubs, W-2 tax forms, income tax returns, report of benefits, pensions or other available verification of income. If no documentation is available, StarVista will accept self-certification with a signed statement of income. 3. Project Address: 701 Grand Ave City: South San Francisco Zip: 94080-2553 4. Provide a one sentence project summary: Subsidized apartments in South San Francisco and case management services for emancipated foster youth aged 18-25, in addition to essential life skills training and assistance finding employment or attending school. Organization Address: 610 Elm Street Suite 212 City: San Carlos Zip: 94070-3070 Organization Phone: 650-591-9623 Website: www.star-vista.org Type of Applicant: Non-Profit Our agency serves: 5. Contact Person / Project Administrator: Name: Peter Ehrhorn & Lynn Schuette Title: Department Director Telephone: 650-591-9623 Contact Email: lynn.schuette@star- vista.org; peter.ehrhorn@star-vista.org Fax: 650-591-9750 6. Name of Agency Director: Sara Larios Mitchell, Ph.D. 7. Fiscal Officer:Name: Dianette Washer &Email: dwasher@star-Telephone: 6505919623 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6589&prop=121 2/6 Jill Kingery, AR Director vista.org; jill.kingery@star- vista.org Fiscal Officer Address: 610 Elm Street, Suite 212 City: San Carlos Zip: 94070-3070 8. Authorized Signatory: Name: Sara Larios Mitchell, Ph.D. Email: smitchell@star- vista.org Telephone: 6505919623 Authorized Signatory Address: 610 Elm Street, Suite 212 City: San Carlos Zip: 94070-3070 9. Please provide days and hours of regularly scheduled operation: Apartments are available to residents 24/7. Staffing is available on-site: Monday, Tuesday 12am-4am and 10am-6pm and 8pm-12am Wednesday 12am-4am and 4pm-midnight Thursday 12am-4am and 12pm-6pm and 10pm-12am Friday 12am-6am and 10am-2pm and 4pm-6pm and 10pm-12am Saturday/Sunday 1pm-6am 10. DUNS Number: 165376799 Federal EIN/TIN Number: 94-3094966 11. HUD Activity: Choose the HUD activity that most closely matches your service: 05D - Youth Services 12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction. We seek funds for our Transitional Housing Placement Plus (THP+) program that serves emancipated foster youth aged 18-24. THP+ is part of StarVista’s family of Youth Safety Net programs, which collectively have a goal of helping youth to overcome homelessness. THP+ helps former foster youth attain stable housing, optimal health, education, employment, and caring, supportive relationships. THP+ intensively serves about 18 youth each year, including parenting youth. It provides a safe haven and stable living accommodations for up to two years in - among other options – a three-unit apartment complex in South San Francisco. THP+ counselors provide: BASIC LIFE SKILL BUILDING: consumer education, budgeting, use of credit, housekeeping, menu planning, food preparation, parenting skills. EDUCATIONAL OPPORTUNITIES: GED preparation, post-secondary training, vocational education. ASSISTANCE IN JOB PREPARATION AND ATTAINMENT: career counseling and job placement. THP+ helps with INTERPERSONAL SKILL BUILDING to enhance young people’s abilities to establish positive relationships with peers and adults, make decisions and manage stress, and mental health and physical health care. To build FINANCIAL SELF-SUFFICIENCY youth are provided a matched savings account they receive upon completion, a stipend for groceries and transportation vouchers. The program is STRENGTH-BASED, HOLISTIC, AND INDIVIDUALIZED, starting with an assessment and Transitional Independent Living 13. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community. Homeless and former foster youth have an elevated risk for mental health problems, and a history of foster care correlates with becoming homeless at an earlier age and remaining homeless for a longer period of time. (Dworsky, Amy, Laura Napolitano, and Mark Courtney. “Homelessness During the Transition From Foster Care to Adulthood.” American Journal of Public Health 103.Suppl 2 (2013): S318–S323. PMC.) As victims of abuse or neglect, these youth can't return to their families but they are not equipped to live on their own. They have to work to support themselves, often without having a high school degree. Many use drugs or participate in survival sex for food or shelter. Our THP offers safe and stable housing, independent living skills training, and supportive services to help them stay in and complete high school, access health care, obtain job training, and receive mental health support. The programs break the cycle of homelessness among these youth, connects youth to community resources and promotes personal economic stability. Research has shown that 82% of youth who enter transitional living programs like ours make the transition to positive independent living rather than to homelessness. The Corp for Supportive Housing and the John Burton Foundation have established that supportive housing and independent living skills training are effective and necessary in assisting these youth in making successful transitions to independence. 14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year. THP+ is an ongoing program operating year-round and will not require any start-up time for implementation. StarVista has a lengthy track-record of efficient spend-down of CDBG and other funding. If awarded, StarVista will draw down CDBG funding each month, for 10 months, consistent with actual expenses incurred. THP+ has a strong history of meeting projected goals and anticipates a continued level of service excellence in 2018-19. 15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date. Evaluation methods to measure success include pre and post youth development asset gains surveys; Ansel-Casey Life Skills assessments; client self-evaluations and clinicians' assessments of client progress. Most of our direct service measures are tracked through the national Runaway and Homeless Youth Management Information System (RHYMIS). We also evaluate success through 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6589&prop=121 3/6 our internal data monitoring and evaluation. Data on participants' progress towards education and work goals are noted in individual case files and in our database for tracking against annual goals. Client data is collected and stored in Efforts to Outcomes (ETO) software. ETO is a secure, web-based performance management data base that is accessed for tracking and reporting purposes. Year to date, the CDBG contract with SSF is on track. At 50% of the year completed, the program has already served 56% of the youth projected to be served. 100% of participants are/were attending school and/or working. 100%: Of the residents have graduated high school or obtained a GED. 100% of residents have health insurance. 100% of the residents received information on community resources through weekly meetings with a case manager and community groups and 91% of the youth are/were employed during the last quarter. 16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project. Our transitional housing placement plus program is the oldest and most robust of its kind in our County. Youth served by THP+ face many challenges and their need for support extends beyond services provided by StarVista. We are fortunate to collaborate with a number of partners to provide services for our clients. In addition to educational agencies (community colleges, Guardian Scholar's Programs) and vocational programs like , these include Project Outlet in Mountain View, which support LGBTQ youth; Freedom House (for survivors of human trafficking), Asian American Recovery Services, the Youth Bereavement Program, Sequoia Counseling Services, the Rape Trauma Center, CORA (Community Overcoming Relationship Abuse), Standing Against Global Exploitation (SAGE), which works with youth traumatized by sexual exploitation and prostitution; El Centro Substance Abuse Services, Al Anon family groups, Friends for Youth Mentoring Services, and the Youth Services Bureau. We connect you to health providers such as San Mateo Medical Center, Keller Center Family Violence Intervention Center and Daly City Youth Health Center, and food and shelter services such as Second Harvest Food Bank and Samaritan House. 17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds. To understand the potential impact of losing CDBG funds, it is helpful to provide a broader context. In California, 65% of youth leaving foster care do so without a place to live. Former foster youth face disproportionately higher rates of dependence on public assistance, incarceration, unemployment, substance abuse and mental health disorders. Over 70% of State Penitentiary inmates were in foster care. Other youth who come to THP+ have been impacted by the high cost of housing in our area, where their families responded to the high cost of housing by doubling and tripling up in studio apartments or seeking shelter in substandard dwellings such as garages and storage sheds. Consequently, many youth served through THP+ stay away from home to avoid overcrowded conditions and many describe lining up on whatever floor space is available to sleep at night. CDBG funds are part of an overall plan to sustain THP+ through StarVista in South San Francisco. As part of the overall funding plan CDBG funds are important. If these funds were not available and other funds were simultaneously cut or diminished, it would be difficult to continue the program as described herein. There would be fewer youth served and/or less intensive services offered. Conversely, by counting these CDBG funds among the other contracts and grants received, we are able to continue providing this unique and needed program for homeless/former foster youth in South San Francisco. 18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. 19. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - regardless of income. Jurisdiction a. Number of low-income beneficiaries to be served per grant jurisdiction application. **Low-income** is 80% of Area Median Income or below. b. All beneficiaries to be served per grant jurisdiction application regardless of income Persons Persons Daly City 5 5 Redwood City 0 0 City of San Mateo 5 5 County of San Mateo 15 15 South San Francisco 15 15 Totals 40 40 19. Populations Served: Check the boxes below if they describe a significant population served by your program. These categories are not considered "presumed benefit" by HUD, and require income verification. Persons exiting incarceration Low-income youth Other Homeless youth; Emancipated foster youth 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6589&prop=121 4/6 20. Affirmative Outreach: a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation. Race & Ethnicity South San Francisco Population South San Francisco % by Ethnicity Low Income by Ethnicity served by your Program Your Program % by Ethnicity Total 63,632 100%16 100% White and not Hispanic 23,760 37.34% 4 25.00% White and Hispanic 21,645 34.02% 3 18.75% Asian 23,293 36.61% 0 0.00% African American 1,625 2.55% 8 50.00% Pacific Islander 1,111 1.75% 0 0.00% Native American 395 0.62% 0 0.00% Other 9,598 15.08% 1 6.25% b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts: We use various strategies to ensure that we reach all ethnic backgrounds. This includes recruiting a diverse group of student and adult volunteers; actively recruiting for bilingual and Spanish-speaking volunteers; maintaining strong relationships with community- based workers; having materials available in Spanish as well as English; and maintaining an up-to-date list of Spanish-speaking referral resources so that clients can receive services in their own language. Many staff and volunteers are bilingual. We work with the Lifeline Spanish language network to meet their requirements for sharing Bay Area calls and having a dedicated Spanish line. We have served the community for the past 41 years by addressing issues that disproportionately affect the health and well-being of children, youth and families in the lower socio-economic strata, those without insurance and those from communities of color, which may be the reason we serve a lower percentage of Caucasian and Asian clients (who represent 0.5 per 1,000). In addition, according to kidsdata.org, a majority of children in foster care in San Mateo County are African American (6 per 1,000), Latinx (1.2 per 1,000) and Caucasian (0.7 per 1,000). 21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount. Our Youth Supportive Housing programs have been in existence for over 32 years and we would continue to sustain the program after funding from CDBG ends. StarVista is a large multi-service agency with a diversified funding base and we have over 41 years of experience in maintaining programs as grant sources change. We have had the opportunity to implement numerous grants over the years, allowing an array of creative and effective services, including receiving consecutive years of federal grants from the Family and Youth Services bureau. Staff List List below key staff members who work on this program Position Title Name of Staff Person Job Responsibilities Qualifications Department Director Peter Ehrhorn Supervise Program Mgr; Ensure high quality programming; Evaluate programs LMFT Program Manager Angela Powell Supervise staff and counselors LMFT PROPOSED PROGRAM BUDGET FOR FY 2018-19 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Labor $9,300,992 1% $138,666 4% $6,000 4%$6,000 Taxes/Benefits $2,111,325 2%$34,666 4% $1,500 4%$1,500 Supplies Program Supplies $38,034 5% $2,000 0% $0 0%$0 Materials Office Supplies $64,418 1% $500 0% $0 0%$0 Operations/Maintenance Client Costs $430,207 11% $46,300 0% $0 0%$0 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6589&prop=121 5/6 Employee Related Expenses $226,026 2% $3,860 0% $0 0%$0 Facilities & Equipment: Office Rent, Maintenance, Utilities, Security $1,173,459 1% $15,100 0% $0 0%$0 Telephone, Postage, Printing $277,161 2% $4,875 0% $0 0%$0 Professional Services & Fees $141,520 0% $510 0% $0 0%$0 Interns, Volunteers $35,800 0% $0 0% $0 0%$0 Other/Misc $241,198 0% $50 0% $0 0%$0 Administration $2,443,251 2%$41,908 0% $0 0% $0 TOTAL $16,483,391 2%$288,435 3%$7,500 3%$7,500 Number of Individual Beneficiaries 15 15 Cost per Individual $500.00 $500.00 Attachments 1. Resolution authorizing application and designation of signatory, by the Board of Directors Board_resolution_attachment_SSF_THP_CDBG_FYE19.pdf 2. Proof of 501(c)3 / tax-exempt status 501c3_StarVista.pdf 3. By-laws Bylaws_FY_12.pdf 4. Articles of Incorporation Articles_of_Incorporation_StarVista.pdf 5. Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_Meeting_Schedule_2017.pdf StarVista__Board_Roster_1.2018.pdf 6. Organizational chart for entire organization StarVista_Org_Chart_01.26.18.pdf 7. Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director or Chief Financial Officer certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. StarVista_Audit_DRAFT_16-17.pdf 8. The following are required: Current (FY17-18) Agency Operating Budget Proposed (FY18-19) Agency Operating Budget 2017-2018_SV_Budget.pdf 2018-19_DRAFT_SV_Budget.pdf 9. Mission Statement Mission_Statement_StarVista.pdf 10. Non-discrimination policy for Staff and Clients Non_Discrimination.docx 11. Reasonable Accommodations Policy for Staff and Clients Reasonable_Accomodations_Policy.pdf 12. Conflict of Interest Policy. (If not available, please indicate when you will submit) Conflict_of_Interest_Policy_2016.pdf 13. Other - 2/26/2018 City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2018arc.pl?rpt=C6589&prop=121 6/6 Download All Attachments Program Manager Signature Lynn M. Schuette Date Signed 01/26/2018 Initially submitted: Jan 26, 2018 - 14:07:01 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-135 Agenda Date:3/14/2018 Version:1 Item #:3. Report regarding resolution approving a cannabis operator permit application fee,a cannabis operator permit fee,and a cannabis business inspection fee;and amending the Fiscal Year 2017-18 master fee schedule. (Richard Lee, Director of Finance) RECOMMENDATION It is recommended that the City Council adopt a resolution approving a cannabis operator permit application fee,a cannabis operator permit fee,and a cannabis business inspection fee;and amending the Fiscal Year 2017-18 master fee schedule. BACKGROUND In order to allow the City Council time to carefully consider the policy options related to commercial cannabis uses,on January 25,2017,the City Council adopted a temporary moratorium on all cannabis-related uses. Throughout 2017,the City Council held a series of study sessions to consider whether to allow,and how to regulate, various types of commercial cannabis uses. On November 8,2017,the Council held its final study session on commercial cannabis.At that meeting,the Council passed a citywide ban on two types of cannabis uses (storefront retail and outdoor cultivation)with the ordinance taking effect on January 12,2018.The Council further directed staff to prepare legislation on the six remaining classifications of commercial cannabis:i.e.,manufacturing,testing,distribution,delivery, microbusiness, and indoor cultivation. Based on the Council’s policy discussion,staff prepared the appropriate legislation and brought it forward to the Planning Commission.On December 21,2017,the Planning Commission held a public hearing and voted unanimously (5-0)to recommend that the City Council adopt an ordinance to regulate the specified commercial cannabis uses. After the Planning Commission’s recommendation,on January 4,2018,Attorney General Jeff Sessions issued a memo on behalf of the U.S.Department of Justice announcing a rescission of previous guidance documents regarding federal enforcement of cannabis regulations (“Sessions Memo”).Such previously issued guidance was specific to cannabis enforcement and included memorandums from Deputy Attorney General David W. Ogden (“Ogden Memo”)issued on October 19,2009 and from Deputy Attorney General James M.Cole issued on June 29,2011,August 29,2013,and February 14,2014 (“Cole Memos”).In response to the rescission of the Ogden Memo and Cole Memos,the City Attorney’s Office reviewed and revised the proposed ordinance in light of updated federal enforcement guidelines,which was incorporated into the proposed ordinance prior to introduction by the City Council. City of South San Francisco Printed on 3/8/2018Page 1 of 3 powered by Legistar™ File #:18-135 Agenda Date:3/14/2018 Version:1 Item #:3. On January 24,2018,the City Council considered the proposed ordinance and after directing staff to remove the prohibition on indoor commercial cultivation,the City Council introduced the ordinance.On February 14, 2018,the City Council adopted the ordinance,which bans microbusinesses and permits manufacturing,testing, distribution,and delivery uses.Consistent with the City Council’s direction at the January 24th meeting,staff prepared an ordinance to permit and regulate the indoor commercial cultivation of cannabis,which is scheduled to be heard at the March 15th Planning Commission meeting. DISCUSSION The Director of Finance executed a contract with Hinderliter,de Llamas &Associates (HdL)to prepare a cannabis cost recovery fee study,attached as Exhibit A to the accompanying resolution.HdL has a specialized division with expert staff that have been working closely with the Department of Consumer Affairs, Department of Food and Agriculture,Department of Public Health and the State Board of Equalization on the implementation of the Medicinal and Adult Use Cannabis Regulatory and Safety Act (MAUCRSA).In addition,HdL staff has partnered with the League of California Cities,California State Association of Counties (CSAC),and the Police Chiefs Association to develop policy and regulatory strategies to manage the cannabis industry in California. The following proposed cannabis cost recovery fees are discussed in greater detail in the executive summary and cost analysis of the cannabis cost recovery fee study: Cannabis Operator Permit Application Fee The numerous cannabis business compliance evaluations that HdL has reviewed and conducted over the past three years served to build the underlying assumptions in determining the City of South San Francisco’s cannabis operator permit application fee.The analysis accounts for the staff that will be participating in the review of cannabis operator permit applications,the complexity of the review,and the number of hours necessary to complete the process.The fully burdened employee cost that was calculated from the recent city- wide cost allocation plan and comprehensive fee study is incorporated into the cannabis cost recovery fee calculation.HdL determined that each application will take 44.5 hours to review at a cost of $7,528 to be charged to each applicant.This will be a one-time,non-refundable fee that will be charged as part of each cannabis business’ initial operator permit application. Cannabis Business Inspection Fee The cannabis business inspection fee of $360 per inspection is designed to cover the cost of inspecting specific uses that implicate Water Quality Control Plant requirements.These annual inspections will be conducted for the applicable cannabis uses.However,not all cannabis uses will be subject to this fee.The annual fire,code enforcement,and security inspections contemplated by the ordinance are applicable to all types of cannabis uses; thus, the cost of these inspections is factored into the annual operator permit fee discussed below. Cannabis Operator Permit Fee The cannabis operator permit fee covers the cost of reviewing cannabis businesses for annual permit renewal and the cost of overseeing the City’s proposed cannabis regulatory/enforcement strategy.The City’s proposed City of South San Francisco Printed on 3/8/2018Page 2 of 3 powered by Legistar™ File #:18-135 Agenda Date:3/14/2018 Version:1 Item #:3. and the cost of overseeing the City’s proposed cannabis regulatory/enforcement strategy.The City’s proposed strategy will entail reviewing licensed cannabis businesses within the City each year and monitoring businesses’compliance with the City’s rules and regulations.Based on the City’s population,geographic size, HdL’s experience with comparable agencies,and the market climate,HdL projects that the City will likely issue nine cannabis operator permits,and recommends that the City’s cannabis enforcement strategy be balanced 60 percent proactive and 40 percent reactive compliance. The strategy is designed to oversee licensed businesses by utilizing both non-sworn and sworn personnel.The sworn personnel will serve as logistical support to non-sworn staff,conducting background checks,regulatory inspections (including vehicles)and investigating complaints and/or non-qualified sales,which could escalate to criminal prosecutions.The cannabis fee study projects 819 hours of enforcement hours on an annual basis for all licensed cannabis businesses within the City,which is 0.39 full time equivalent (FTE),or 39 percent of one full time person.Therefore,the average cannabis operator permit will require 91 hours of staff time.As such, the proposed cannabis operator permit fee of $15,274 will cover all the cost associated with the cost of management and oversight of the program.This fee will be charged to businesses prior to issuance of a cannabis operator permit and annually thereafter. FISCAL IMPACT The proposed cannabis cost recovery fees that are discussed in greater detail within the executive summary of the cannabis fee study assume that the City of South San Francisco will have nine cannabis businesses.If the City Council adopts the accompanying resolution,and the assumption is accurate,the City may recover $208,466 in cannabis regulatory and enforcement costs.Staff anticipates revisiting the cannabis cost recovery fees in one year,and may recommend adjusting the fees based on the number of applications received and permits issued in the first year. CONCLUSION City Council approval of cannabis cost recovery fees is critical to mitigate the impact of the cost of cannabis business regulation and enforcement. Attachment:PowerPoint Presentation City of South San Francisco Printed on 3/8/2018Page 3 of 3 powered by Legistar™ City of South San Francisco March 14, 2018 Cannabis Cost Recovery Fees 1 Cannabis Timeline 2017 •Moratorium •3 Study Sessions 2018 •Planning Commission (5-0) •Cannabis ordinance Present •Cannabis Fees Future •Background Check •Cannabis Tax •Limit permits 2 Cannabis Cost Recovery Fees Cannabis Operator Application Fee - $7,528 Cannabis Business Inspection Fee - $360 Cannabis Operator Permit Fee - $15,274 3 Recommendation Approve: Cannabis Operator Application Fee Cannabis Business Inspection Fee Cannabis Operator Permit Fee Amend: FY 2017-18 Master Fee Schedule 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-184 Agenda Date:3/14/2018 Version:1 Item #:3a. Resolution approving a cannabis operator permit application fee,a cannabis operator permit fee,and a cannabis business inspection fee; and amending the Fiscal Year 2017-18 master fee schedule. WHEREAS,on January 25,2017,the Council adopted a temporary moratorium on all cannabis-related uses, which has been extended; and WHEREAS,throughout 2017,the City Council held a series of study sessions to consider whether to allow,and how to regulate, various types of commercial cannabis uses; and WHEREAS,the City Council passed a citywide ban on storefront retail and outdoor cultivation cannabis uses effective January 12, 2018; and WHEREAS,on February 14,2018,the City Council adopted an ordinance amending South San Francisco Municipal Code Section 20.410 to permit manufacturing,testing,and delivery of cannabis and prohibit cannabis microbusinesses; and WHEREAS,Hinderliter,de Llamas &Associates (HdL)prepared the City’s cannabis cost recovery fee study, attached herein as Exhibit A; and WHEREAS,the cannabis fee study analyzes the costs associated with regulating cannabis commercial uses in the City,identifies the amount of the fee that is necessary to off-set those costs,and recommends that the City adopt three cannabis cost recovery fees:a cannabis operator permit application fee,a cannabis business inspection fee, and a cannabis operator permit fee; and WHEREAS,the proposed cannabis cost recovery fees serve to mitigate the impact of the cost of the City of South San Francisco’s cannabis regulatory and enforcement efforts; and WHEREAS, in approving the cannabis fee study and adopting the fees, the City finds that: (1)The purpose of the fees is to off-set the costs of regulating,monitoring and engaging in enforcement activities for commercial cannabis businesses; and (2)The fees will be used to cover the costs to the City of regulating,monitoring and engaging in City of South San Francisco Printed on 3/15/2018Page 1 of 2 powered by Legistar™ File #:18-184 Agenda Date:3/14/2018 Version:1 Item #:3a. (2)The fees will be used to cover the costs to the City of regulating,monitoring and engaging in enforcement activities for commercial cannabis businesses; and (3)There is a reasonable relationship between the fees’use and the type of development projects on which the fees are imposed because the fees will be used to off-set the costs to the City of regulating the types of businesses upon which the fees are imposed; and (4)There is a reasonable relationship between the need for the City to regulate commercial cannabis businesses and the existence of commercial cannabis businesses in the city and thus,it is reasonable to impose the fees on these businesses. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby: 1.Approve a one-time,non-refundable cannabis operator permit application fee at a rate of $7,528 per application. 2.Approve a cannabis business inspection fee at a rate of $360 per inspection. 3.Approve a cannabis operator permit fee at a rate of $15,274 per year. 4.Amend the Fiscal Year 2017-18 Master Fee Schedule. ***** City of South San Francisco Printed on 3/15/2018Page 2 of 2 powered by Legistar™ 1 City of South San Francisco Cannabis Business Fees Analysis Executive Summary Cannabis Operator Application Fee: HdL has evaluated and conducted compliance inspections for over 1,000 cannabis businesses in the past three years, which has provided key data in creating a “fit gap” analysis on the application review process. In determining the City of South San Francisco’s application fee, this analysis has taken into consideration the staff that will be participating in the review, the complexity of the review, and the number of hours necessary to complete the process. To ensure the City is 100% reimbursed for the staff time, we have captured the total burden cost of each employee involved in the application process. As a result, we have concluded that each application will take 44.5 hours to review at a cost of $7,528 to be charged to each applicant. This will be a one-time fee that will be charged as part of a business’s initial application. Cannabis Business Inspection Fee: The Cannabis Business Inspection Fee is designed to cover the cost of inspecting specific uses that implicate Water Quality Control Plant requirements. These inspections will be conducted for the relevant uses on an annual basis. Thus, not all cannabis uses will be subject to this fee. It should be noted that the annual Fire, Code Enforcement and Security Inspections are applicable to all types of cannabis uses and these inspections are incorporated into the annual Operator Permit Fee amount outlined below. The Cannabis Business Inspection Fee will be established at the rate of $360 per inspection based on the cost of Water Quality Control Inspector and City Engineer/Public Works Director time. Cannabis Operator Permit Fee: The recommended permit fee is based on the cost of annually reviewing cannabis businesses for permit renewal and the cost of overseeing the City’s proposed regulatory/enforcement strategy. The regulatory/enforcement strategy is designed to review licensed cannabis businesses within the City of South San Francisco on an annual basis and monitor businesses’ compliance with the City’s rules and regulations throughout the year. The total enforcement time is broken into five performance activities intended to balance proactive and reactive work that is critical to industry compliance. It is anticipated that the City will issue nine (9) cannabis permits based on the population and geographic size of the City, market conditions, and experience in other comparable jurisdictions , we have determined the following factors. As seen in the chart below, 60% of the overall strategy is in the form of proactive enforcement, while 40% of the time is spent engaged in reactive enforcement. The percentage numbers are expected to change to a greater percentage of proactive enforcement as the industry and the enforcement strategies mature. EXHIBIT A 2 Additionally, the strategy is designed to oversee the licensed businesses by utilizing both non-sworn and sworn personnel. The sworn officer is intended to be used as logistical support to the non-sworn staff and to assist in matters related to conducting backgrounds, regulatory inspections (includes vehicles) and investigations pertaining to complaints or non-qualified sales, which could lead to criminal prosecution. The proposed 819 hours of enforcement time calculates to the equivalency of 39% of one full time person for the overall enforcement hours for the year. This averages to 91 hours per cannabis business being permitted as noted in the below chart. It is recommended that the Cannabis Operator Permit Fee be established at the rate of $15,274 to cover all the cost associated with the management and oversight of the program. This fee will be charged to businesses prior to issuance of an Operator Permit and annually thereafter. ENFORCEMENT ACTIVITY PER PERMIT STAFF INVOLVED TOTAL HOURS PERCENTAGE Risk-Based Inspections (RBIS) Sworn /Non-sworn 28 hrs. 40% • Training & Stakeholder Meetings Sworn /Non-sworn 9 hrs. Complaints Sworn /Non-sworn 18 hrs. 20% Administrative Actions / Operator Permit Renewal and Annual Inspections Sworn /Non-sworn 18 hrs. 20% Non-Qualified Sales Programs Sworn / Non-sworn 9 hrs. 10% Backgrounds (Business / Employees) Sworn /Non-sworn 9 hrs. 10% Description of Enforcement Activities • Risk-Based Inspections – The City intends to establish “Risk-Based” criteria for prioritizing enforcement-related inspections of cannabis businesses. Risk-Based criteria are needed to make the best use of the City’s limited resources. This is accomplished by targeting for enforcement those businesses that are non-compliant with the laws and regulations governing the cannabis industry. The Risk-Based Inspection methodology is designed to identify and predict non-compliant activity, which could be indicators of greater public safety threats. 40% 20% 20% 10% 10% Enforcement Activities Risk-Based Inspections Complaints Admin. Actions Non-Qualified Sales Programs Backgrounds 3 o Level 1 Inspections are limited to a quick review of the business, which may be conducted either on-site or off-site. o Level 2 Inspections involve a thorough inspection of the business and provides a structured and efficient tool to gauge how well a licensed business is meeting compliance standards. o Level 3 Inspections require the inspector or investigator to prepare a comprehensive plan to define investigation objectives along with tasks and resources required to fulfill the objectives. • Complaints – As part of a robust and effective Risk-Based inspection system, it is imperative for the City to receive, track, and investigate complaints received from external sources in a consistent manner. The evaluation and investigation of complaints should be one of the City’s highest priorities. Based on the number and type of complaints, enforcement staff might need to re-classify the risk level and evaluate whether the need for increased enforcement activity might be warranted. • Non-Qualified Sales Programs – The primary objective of Non-Qualified Sales Programs is to test and evaluate the level of compliance with regards to the businesses sales activity. Non-Qualified Sales are defined as any sales transactions that are conducted in violation of State and/or local ordinance. As direct customer sales are very limited in the City (non-storefront delivery only), preventing unauthorized sales and shutting down illegal sale operations is a high enforcement priority. • Administrative Action / Follow-up Inspections – In the event a business is the subject of administrative sanctions, that business should be scheduled for increased inspections and reporting requirements. Backgrounds (Business / Employees) – Criminal and financial background checks will be conducted on all individuals reporting to have direct financial interest in the business. In addition, all employees of cannabis businesses will be subject to criminal background checks. The size of the proposed business, ownership structure, and funding sources may vary greatly, which can affect the complexity of the background check process. The City intends to develop a standardized administrative background check process to increase the time and efficiency of reviewing proposed businesses and their employees. Recommended Personal Protection Equipment- The City intends to purchase the necessary safety equipment to ensure the safety of the staff conducting inspections at the facilities. Estimated cost may vary based on the type of inspections being conducted; however, we anticipate this cost to be less than $300 and therefore, a cost recovery fee was not included in the cost analysis. The City intends to identify these needs in the future and incorporate the cost of safety equipment in year two of the program. 2935109.1 City of South San Francisco Summary of Cost Recovery Fees Cost Recovery Fee Application 7,528$ Permit 15,274$ Inspections 360$ Based on 9 Permits Department Employee Type Hourly Rate Hrs Req'd Program Cost City Managers Office City Manager 181.00$ 27.00 4,887$ City Managers Office Manager of Communications 181.00 2.25 407.25 Economic and Community Development Senior Planner 163.00 90.00 14,670.00 Economic and Community Development Building Inspector 106.00 12.00 1,272.00 Economic and Community Development Associate Planner 163.00 12.00 1,956.00 Finance Department Finance Director 114.00 9.00 1,026.00 Finance Department Business Registration Inspector 114.00 9.00 1,026.00 Finance Department Business Registration Accounting Technician 114.00 2.25 256.50 Police Department Sergeant 171.00 90.00 15,390.00 Police Department Community Services Officer II 171.00 4.50 769.50 Police Department Police Records Technician 171.00 2.50 427.50 Fire Department Fire Marshal 166.00 90.00 14,940.00 Fire Department Safety Inspector 166.00 18.00 2,988.00 City Attorney's Office City Attorney 260.00 27.00 7,020.00 Public Works City Engineer/PW Director 144.00 2.50 360.00 Public Works Water Quality Technician 144.00 2.50 360.00 Total Program Costs 400.50 67,756$ Annual Fee (based on 9 permitees)44.50 7,528$ Based on 9 Permits Department Employee Type Hourly Rate Hrs Req'd Program Cost City Managers Office City Manager 181.00$ 24.00 4,344$ City Managers Office Manager of Communications 181.00 5.00 905.00 Economic and Community Senior Planner 163.00 18.00 2,934.00 Economic and Community Building Inspector 106.00 49.50 5,247.00 Economic and Community Associate Planner 163.00 18.00 2,934.00 Finance Department Finance Director 114.00 27.00 3,078.00 Finance Department Business Registration Inspector 114.00 24.50 2,793.00 Finance Department Business Registration Accounting Technician 114.00 24.50 2,793.00 Police Department Sergeant 171.00 180.00 30,780.00 Police Department Police Records Technician 171.00 39.00 6,669.00 Police Department Community Services Officer II 171.00 49.50 8,464.50 Fire Department Fire Marshal 166.00 144.00 23,904.00 Fire Department Safety Inspector 166.00 144.00 23,904.00 City Attorney's Office City Attorney 260.00 72.00 18,720.00 Public Works City Engineer/PW Director 144.00 0.00 - Public Works Water Quality Technician 144.00 0.00 - Total Program Costs 819.00 137,470$ Annual Fee (based on 9 permitees)91.00 15,274$ Based on 9 Permits Department Employee Type Hourly Rate Hrs Req'd Program Cost City Managers Office City Manager 181.00$ 0.00 -$ City Managers Office Manager of Communications 181.00 0.00 - Economic and Community Senior Planner 163.00 0.00 - Economic and Community Building Inspector 106.00 0.00 - Economic and Community Associate Planner 163.00 0.00 - Finance Department Finance Director 114.00 0.00 - Finance Department Business Registration Inspector 114.00 0.00 - Finance Department Business Registration Accounting Technician 114.00 0.00 - Police Department Sergeant 171.00 0.00 - Police Department Police Records Technician 171.00 0.00 - Police Department Community Services Officer II 171.00 0.00 - Fire Department Fire Marshal 166.00 0.00 - Fire Department Safety Inspector 166.00 0.00 - City Attorney's Office City Attorney 260.00 0.00 - Public Works City Engineer/PW Director 144.00 11.25 1,620.00 Public Works Water Quality Technician 144.00 11.25 1,620.00 Total Program Costs 22.50 3,240$ Annual Fee (based on 9 permitees)2.50 360$ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-107 Agenda Date:3/14/2018 Version:1 Item #:4. Report regarding resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two year period and approving Budget Amendment 18.025.(Richard Lee, Director of Finance) RECOMMENDATION It is recommended that the City Council approve a resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two year period ending June 30,2019,and approving Budget Amendment 18.025. BACKGROUND/DISCUSSION In October 2016,the City of South San Francisco issued a Request for Proposals (RFP)for consultant services to assist with infrastructure financing with through potential financing districts.The City received five timely proposals to the RFP, included via Attachment 1 for reference: 1.David Taussig & Associates; 2.NBS; 3.Goodwin Consulting Group; 4.EPS; and 5.Albert A. Webb Associates. After initial review of the proposals,staff invited the top four firms above to the interview process,which was conducted in December 2016. The evaluation panel consisted of the following members: City of South San Francisco Director of Economic and Community Development Director of Public Works Director of Finance City of Belmont Management Analyst The firms were evaluated on the following criteria: ·Proposal quality and thoroughness; ·Experience and past performance; ·Familiarity with California laws; ·Community engagement success; ·Ability to deliver high quality work on time and on budget; and ·Cost. City of South San Francisco Printed on 3/8/2018Page 1 of 2 powered by Legistar™ File #:18-107 Agenda Date:3/14/2018 Version:1 Item #:4. Based on the evaluation panel scores,summarized in Attachment 2,the City selected David Taussig & Associates (DTA) and executed a consulting services agreement under the City Manager’s contract authority. Given the current magnitude and breadth of development projects throughout the City of South San Francisco, staff has relied upon DTA’s expertise to support the City’s efforts in considering land secured financing through financing districts,including Community Facility Districts (CFD).It is anticipated that the City’s efforts will continue into the near future,and DTA has proven to be responsive,knowledgeable,and has confirmed their reputation as experts in their field. DTA’s company profile is included via Attachment 3 for reference. FISCAL IMPACT Based on projected need and historical usage,staff requests that the City Council approve Budget Amendment 18.025 to provide budget authority of up to $150,000 per Fiscal Year, through Fiscal Year ending June 30, 2019. CONCLUSION Approval of the on call agreement and budget amendment will ensure that the City continues to receive critical professional consulting services to support its land secured financing efforts over the next couple of years. Attachments 1.Request for Proposals 2.Evaluation Panel Scores 3.David Taussig & Associates Company Profile 4.PowerPoint Presentation City of South San Francisco Printed on 3/8/2018Page 2 of 2 powered by Legistar™ 1 REQUEST FOR PROPOSALS for CONSULTANT SERVICES TO DEVELOP INFRASTRUCTURE FINANCING STRATEGIES FOR POTENTIAL FORMATION OF FINANCING DISTRICTS WITHIN THE CITY OF SOUTH SAN FRANCISCO Proposals must be received no later than Monday, October 31, 2016 at 5:00 PM Deliver proposals to: City of South San Francisco, City Hall Finance Department Attn: Richard Lee, Director of Finance PO Box 711 400 Grand Avenue South San Francisco, CA 94083 650.877.8512 Email: Richard.Lee@ssf.net ATTACHMENT 1 2 INTRODUCTION The City of South San Francisco (the “City”) is seeking proposals for a qualified consultant or firm to provide (“Consultant”) the City with consulting services related to the preparation of financing strategies, analysis and recommendations on said financial strategies, and the potential implementation of those financial strategies. The ultimate financing strategy prepared by the selected Consultant should identify potential funding sources and include an implementation “Go-Forward” plan. Potential funding sources that the City has initially identified may include, but is not limited to: Property and Business Improvement Districts (PBID), Community Facilities Districts (CFD), the Municipal Improvement Act of 1913, and the Improvement Bond Act of 1915. Please note that the City is about to initiate a comprehensive impact fee study to analyze its current impact fees. Also note that the City is not interested in pursuing formation of an Enhanced Infrastructure Financing District. SCOPE OF SERVICES Phase 1 The scope of work should include: 1. Ascertain the appropriate financing program or programs to match the City’s needs; 2. Gauge support among impacted property owners, employers and various stakeholders to determine the likelihood that the financing district and/or programs would pass the weighted supportive vote, where applicable. 3. Once the appropriate financing district or program has been ascertained, including cost estimates and related budgets, prepare a feasibility analysis for creating a successful district or program to include various options, priority special benefits to be funded, possible benefit zones, term and district boundaries. 4. Prepare a City work plan and a Community/Business Outreach work plan for each funding initiative recommended by the consultant. Phase 2 (contemplated, based on outcome of Phase 1) If, after completion of the feasibility analysis and work plans, the City seeks to pursue adoption of an Assessment District, CFD PBID, CBID, or other funding strategy, the City would anticipate entering into separate project specific consulting services agreement(s) to provide advice and assistance on the specific project related work relating to forming an Assessment District, CFD, PBID and/or CBID. If the Phase 2 funding strategy implementation advice is a service that Consultant is interested in providing, please provide an additional proposal for these services. DURATION/TERM The initial agreement term will be for a six month period. The City may elect to extend the agreement for additional periods of time if warranted from the standpoint of funding needs and satisfactory consultant performance. 3 Anticipated Schedule for Phase 1: October 31, 2016 Proposals due November 2016 Consultant Interviews and Selection November 2016 Contract finalized, work begins January 2017 Phase 1 delivery - Preliminary Assessment of Assessment District, CFD, PBID PBID or CBD due February 2017 Consultant Recommendation to Council If preliminary work shows that a new funding mechanism is feasible, a second implementation phase could begin in the middle of 2017. STATEMENT OF QUALIFICATIONS In your response to this RFP, please explain the background of your firm and experience in the preparation of financing strategies and formation of Assessment Districts, CFDs, BIDs, PBIDs and CBIDs. Provide resumes for the staff that will be assigned to this project and include their hourly rate. Provide a minimum of three (3) public sector client references for the creation of strategies and implementation plans that have included formation of financing or assessment districts. Proposals to include: • Letter of interest; • Qualification Statement; • Timelines; • Consultant’s qualifications and resumes associated with PBIDs, CFDs or related property assessment districts; • Demonstrated experience, if any, in working with City Attorney’s on local enabling ordinances; • A minimum of 3 public sector client references; it is desirable that at least 2 clients have utilized services within the past 3 years. SELECTION CRITERIA AND AWARD PROCESS Factors to be considered in the selection process include: • Quality and thoroughness of the proposal; • Experience and past performance in completing projects of a similar type, size and complexity; • Familiarity with California laws pertaining to the above described financing strategies; • Demonstrated success engaging with community members, staff and elected officials in the development phase of the project, as well as presenting finished work to the same groups; • Demonstrated capacity to deliver high-quality work within a predetermined timeline and budget; • Relevant experience with other similar projects; • Cost & budget proposal. 4 SELECTION AND EVALUATION PROCESS A review committee will evaluate all responses to the RFP that meet the submittal requirements and deadline. The Consultant will be selected based on qualifications and demonstrated competence and the agreement may not be awarded to the lowest responsible proposer. When selecting the Consultant, the skill and ability of the entity or person performing the services is a key component of the selection criteria. The City will select a Consultant based on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required. Cost will be only one factor in determining the selection. Consultants will be evaluated and selected based upon experience, price and schedule. Consultants should address these criteria in their proposal. General Conditions Potential proposers are advised to become familiar with all conditions, instructions, and specifications of this RFP, including the City’s standard Consultant Services Agreement, incorporated herein. By submitting a proposal, Consultant represents and warrants that it has thoroughly examined and is familiar with work required under this RFP, that Consultant has conducted such additional investigation as it deems necessary and convenient, that Consultant is capable of providing the services requested by the City in a manner that meets the City’s objectives and specifications as outlined in this RFP, and that Consultant has reviewed and inspected all materials submitted in response to this RFP. Once the consultant has been selected, a failure to have read the conditions, instructions, and specifications herein shall not be cause to alter the contract or for Consultant to request additional compensation. Non-Discrimination Requirement By submitting a proposal, the consultant represents that it and its subsidiaries do not and will not discriminate against any employee or applicant for employment on the basis of race, religion, sex, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related conditions, political affiliations or opinion, age, or medical condition. CONDITIONS OF PROPOSAL ACCEPTANCE This RFP is not an offer by the City to contract with a consultant responding to this RFP. This RFP does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal for this RFP, or to procure or contract for any services. The City reserves the right to waive any irregularities or informalities contained within this RFP, and/or reject any or all proposals received as a result of this request; negotiate with any qualified source or to cancel the RFP in part or whole. All proposals and material submitted will become the property of the City of South San Francisco and will not be deemed confidential or proprietary. 5 The City of South San Francisco reserves the right to award in whole or in part, by item or group of items, when such action serves the best interest of the City. The City and Consultant may agree to add additional work to the agreement by mutual agreement at a later date. The City may elect to stop work at any time in the contract and will pay for work completed to that point on a time and material basis. The City may require contractors/consultants to participate in additional rounds of discussions, negotiations, or more refined submittals before the ultimate selection of a contractor/consultant is made. These rounds could encompass revisions of the submittal criteria in response to the nature and scope of the initial qualifications. CITY’S STANDARD CONSULTANT SERVICES AGREEMENT Attachment 1 is the City’s standard form of consultant services agreement. Responders should be prepared to enter into the agreement under the standard terms and should be able to provide the required insurance. SUBMITTAL REQUIREMENTS Questions related to this RFP must be submitted to Richard Lee, Director of Finance via email at Richard.Lee@ssf.net or via phone (650) 877-8512. If deemed necessary and relevant to the RFP, the City will provide copies of the questions and answers to all prospective proposers. Proposals must be received by no later than Monday, October 31, 2016 at 5:00 PM. The preferred method of receipt of proposals is via e-mail as a PDF document but hard copies received by the City at City Hall prior to Monday, October 31, at 5:00 PM via mail or personal delivery will also be accepted. City of South San Francisco ATTACHMENT 2 Request for Proposals - Infrastructure Financing Strategies for Potential Formation of Financing Districts Evaluation Panel Results Factor NBS David Taussig & Associates EPS Goodwin Consulting Group Maximum Points Possible Proposal quality & thoroughness 14 16 9 12 16 CFD Experience & past performance 13 16 10 13 16 PBID Experience & past performance 10 14 9 12 16 Familiarity with CA laws 14 16 10 12 16 Community engagement success 12 14 9 11 16 Deliver high quality work on time and on budget 13 16 11 9 16 Cost 13 14 10 8 16 Total 89 106 68 77 112 SECTION A INTRODUCTION LETTER ii DTA’s qualifications.Since its establishment in 1985, DTA has completed consulting assignments pertaining to the financing of public infrastructure and services for over 2,500 clients in ten (10)states. During this period, the firm has been involved in the formation of over 1,300 public finance districts and bond issuance programs, with total authorized bonded indebtedness over $60 billion.DTA’s level of experience with the formation and issuance of bonds for CFDs is unequaled, as our firm is the State of California ’s leading special tax consultant, having prepared special tax formulas on behalf of public agencies for the establishment of over 1,000 CFDs .DTA has also acted as Assessment Engineer for numerous ADs involving the funding of local improvements and public services. DTA’s broad-based experience.DTA has considerable experience with virtually every Community Facilities District and Assessment District scenario imaginable. We have participated in districts with single and multiple property owners; improvement areas and zones; single and multiple series of bonds; escrowed bonds; fixed and variable rate and capital appreciation bonds; and, of course,all types of residential and non-residential land uses. DTA has developed apportionment methodologies for the financing of master plan capital improvements, local subdivision improvements, public services, and even the undergrounding of existing overhead utilities.We have participated in districts with fewer than 30 dwelling units to those with over 38,000 dwelling units. Our staff have participated in numerous refundings and restructurings as well. This experience gives us the ability to analyze our client’s needs and match those needs with the financing mechanism that will maximize the capacity of the financing program while minimizing burdens on homebuyers and other property owners.The variety of financing structures for which we have provided these services has given us a perspective and level of skill that is unmatched. DTA ’s financial consulting services and work-product reflect the scrutiny and refinement that can only come through such extensive experience. This experience can be crucial in identifying and resolving issues and helping the City avoid the pitfalls we have seen cause problems for other municipalities. In addition, DTA serves as the official Assessment Engineer for both the Western Riverside Council of Government’s (“WRCOG”) Home Energy Renovation (“HERO”) Statewide Program, and for the California Statewide Communities Development Authority ’s (“CSCDA”) Statewide Community Infrastructure Program (“SCIP”). The HERO Program, the largest in the State, is WRCOG’s version of a Property Assessed Clean Energy (“PACE”) Program, which allows qualified homeowners to finance energy efficiency and water conservation improvements for their properties. Under SCIP, small bond issues from projects throughout the State are pooled together to create one large more cost-effective Assessment District bond issue.The combination of HERO and SCIP alone gives DTA more exposure to new Assessment Districts (formation and administration) than any other firm in the State. And with assessment law changing now more than ever, DTA believes this experience is critical . DTA’s success in representing municipalities in negotiations with developers and other property owners.Since 1985, DTA has represented hundreds of municipalities in their negotiations with developers and other property owners related to the formation and implementation of CFDs and ADs. This has included deliberations related to Development Agreements, Acquisition and Funding Agreements, and a variety of formation documents, including most importantly,Rates and Methods of Apportionment (“RMA”)and Special ATTACHMENT 3 SECTION A INTRODUCTION LETTER iii Assessment apportionments.DTA’s experience preparing RMAs, which are the recorded documents that memorialize CFD special tax formulas, is unmatched in our industry. We understand developer proformas and the impacts of CFD special taxes and AD special assessments on property owners’investment returns.Our reputation for developing creative solutions and designing specialized CFD tax formulas to resolve conflicts between municipalities and property owners has been well established with our municipal clients,as well as among underwriters, bond counsels,and other financial professionals.From the drafting of appropriate City Goals and Policies through the preparation of CFD special tax formulas that constitute a win-win for both public agencies and property owners, DTA has been the leader in the field of special tax consulting. DTA’s legal expertise.DTA’s General Counsel regularly reviews legal opinions, regulations, and statutes that impact or modify the Mello -Roos Act, the various Improvement Acts, and Prop 218 (and related case law).All DTA’s work product is designed specifically to comply with the California Courts’latest findings. For example, DTA has been hired by the City of Ventura to revise existing special benefit apportionments for park maintenance services to ensure that they comply with the State Court of Appeals’decision in Beutz v. County of Riverside.Our firm has also previously acted as Assessment Engineer in the establishment of Assessment Districts to incorporate the various Courts’findings in Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space Authority, Golden Hills Neighborhood Association v. City of San Diego and Concerned Citizens v. West Point Fire Protection City.In addition, Mr. Taussig is the expert witness for the City of San Diego in San Diegans for Open Government vs. City of San Diego, which is a challenge regarding the validity of the assessments being levied on eighteen (18)Business Improvement Districts within that City. DTA is committed to not only providing unbiased deliverables to the City of South San Francisco, but deliverables that reflect the most current developments in public finance and real property law. DTA’s special district software.Automation is a key component of DTA’s services and has enabled our firm to virtually eliminate potential errors in our work,and to better document procedures and develop improved audit trails. We have been able to automate our work through a state-of-the-art cloud-based proprietary software we have developed called “Smart- Muni”that enables our firm to handle CFD and AD formation and administration work quickly and efficiently for a competitive price.We are utilizing this software to administer all our special districts, including several that contain over 50,000 separate Assessor’s Parcels. DTA’s commitment to providing superior service to the City.Over the past 30 years,DTA has earned the trust of public agencies, bond investors, and other industry participants. Our name is synonymous with quality, accuracy, and responsiveness. Our firm stays abreast of legal, political,and economic events affecting our fields of expertise, and we are often the innovator of new techniques and methodologies that are necessary to adapt to a new public finance environment. To maintain that edge, DTA includes on its staff an attorney who specializes in these matters.Thus,DTA is aware of the latest court decisions affecting CFD, AD,and Prop 218 law, and we have adjusted our work product to withstand the standards of review recently adjudicated by the California Supreme Court and Courts of Appeals. SECTION A INTRODUCTION LETTER iv DTA’s Project Team Qualifications.Perhaps DTA’s most outstanding qualification is the dedication and loyalty of the senior employees in our firm, many of whom have worked for our firm for 15-25 years, enabling our clients to count on the same personnel year -after-year on the job. DTA can offer a level of management expertise unequalled throughout the fields of public finance and special tax consulting.Every DTA engagement is led by a Principal or Vice President with at least fifteen (15)years of experience with our firm. DTA’s Track Record.The bottom line is that in 30 years of work establishing over 1,300 land- secured districts and bond programs, DTA has never once been sued.Our quality control is without equal, and is probably the key component in our firm ’s success, especially when compared to so many other consulting firms in our industry.DTA has assembled a project team to provide special tax consulting and assessment engineering services to the City with the breadth of experience to provide these servi ces in a professional and timely manner, as described in Section B of this proposal. There are no existing or potential conflicts of interest between DTA and the City of South San Francisco.DTA shall comply with the provisions in this RFP and shall accept all terms and conditions set out in the Standard Services Agreement attached to the RFP . If you have questions regarding this Proposal, please call me at (800)969-4382.We look forward to working with you on this engagement. Best regards, Nathan D. Perez, Esq., Managing Director nperez@taussig.com CITY OF SOUTH SAN FRANCISCO CITY COUNCIL MEETING MARCH 14, 2018 Special Tax Consultant On Call Agreement 1 ATTACHMENT 4 RFP Issued October 2016; 5 timely responses; 4 firms interviewed; Evaluation Panel Director of Economic & Community Development Director of Public Works Director of Finance Management Analyst (City of Belmont) 2 Evaluation Panel Score Summary Criteria NBS DTA EPS GCG Maximum Proposal 14 16 9 12 16 CFD 13 16 10 13 16 PBID 10 14 9 12 16 CA laws 14 16 10 12 16 Community engagemen t 12 14 9 11 16 High quality work / on time 13 16 11 9 16 Cost 13 14 10 8 16 TOTAL 89 106 68 77 112 3 Recommendation Approve a resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two year period and approving Budget Amendment 18.025. 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-142 Agenda Date:3/14/2018 Version:1 Item #:4a. Resolution authorizing the City Manager to execute an on call agreement with David Taussig &Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two year period and approving Budget Amendment 18.025. WHEREAS,the City of South San Francisco issued a Request for Proposals (RFP)in October 2016 for consultant services to assist with infrastructure financing through potential financing districts; and WHEREAS, the City received five timely proposals in response to the RFP; and WHEREAS,after initial review,the City invited the top four firms to the interview process in December 2016; and WHEREAS,the firms were evaluated on a wide variety of criteria,including proposal quality,experience,and cost; and WHEREAS,the City entered into an agreement with David Taussig &Associates (DTA)based on the recommendation of the evaluation panel; and WHEREAS, DTA has proven to be responsive, knowledgeable, and experts in their field; and WHEREAS,the City requires professional support from DTA to continue its efforts to evaluate and implement land secured financing districts, including Community Facilities Districts (CFD). NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves an on call agreement with David Taussig and Associates in an amount not to exceed $150,000 per year for a two year period, ending June 30, 2019. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the City Manager to execute an on call agreement,attached hereto as Exhibit A,with David Taussig &Associates in an amount not to exceed $150,000 per year for a two year period ending June 30, 2019. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby approves Budget Amendment 18.025. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to make any City of South San Francisco Printed on 3/30/2018Page 1 of 2 powered by Legistar™ File #:18-142 Agenda Date:3/14/2018 Version:1 Item #:4a. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to make any revisions,amendments,corrections and modifications to the on call services agreement,subject to the approval as to form by the City Attorney,deemed necessary to carry out the intent of this Resolution and which do not materially alter or increase the City’s obligations thereunder;and to take any related action reasonably necessary to carry out the intent of this Resolution. ***** City of South San Francisco Printed on 3/30/2018Page 2 of 2 powered by Legistar™ Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 1 of 16 ON CALL CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND DAVID TAUSSIG & ASSOCIATES THIS AGREEMENT for on-call consulting services is made by and between the City of South San Francisco (“City”) and David Taussig & Associates (“Consultant”) (together sometimes referred to as the “Parties”) as of March 1, 2018 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide consulting services on an on-call basis to City as described in the Scope of Work attached hereto and incorporated herein as Exhibit A, at the time and place and in the manner specified by the respective executed Task Orders, a sample of is attached hereto and incorporated herein as Exhibit B. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, and/or and any executed Task Orders, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2019, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to term inate the Agreement, as provided for in Section 8. 1.2 Task Order. Prior to execution of a Task Order, the City shall request a Task Order Scope Proposal from the Consultant. Consultant shall provide the City with a Task Order Scope Proposal, and if satisfactory, the City and Consultant shall execute a Task Order. Upon an executed Task Order, Consultant shall perform the services listed in the Task Order and in a manner consistent with this Agreement. 1.3 Standard of Performance. Consultant shall perform all work required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.4 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.5 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.3 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. This On-call Services Agreement does not guarantee any amount of work for the Consultant. Task Orders will be developed and executed as needed and provided for in this Agreement. The Consultant shall be paid by the City only for completed services rendered under each EXHIBIT A Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 2 of 16 approved individual Task Order. Such payment shall be full compensation for payment shall be full compensation for work performed or services rendered a nd for all labor, materials, supplies, equipment and incidentals necessary to complete the work stated in the Task Order. Notwithstanding the foregoing, Consultant shall not receive total compensation under this Agreement in an amount over One Hundred Fifty Thousand Dollars ($150,000.00) per fiscal year, in which the first fiscal year shall begin on March 1, 2018 and end on June 30, 2018 and the second fiscal year shall begin on July 1, 201 8 and end on June 30, 2019. In the event of a conflict between this Agreement and Consultant’s proposal, regarding the amount of compensation, the Agreement shall prevail. The payments for completed work under an executed Task Order shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City ac knowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. C onsequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for all services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain all the following information:  Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.);  The beginning and ending dates of the billing period;  A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;  At City’s option, for each work item in each task, a cop y of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;  The total number of hours of work performed u nder the Agreement by each employee, agent, and subcontractor of Consultant performing services hereunder ;  Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcont ractor of Consultant reaches or exceeds eight hundred (800) hours within a twelve (12)- month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.  The amount and purpose of actual expenditures for which reimbursement is sought; Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 3 of 16  The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. Each invoice shall include all expenses and actives performed during the invoice period for which Consultant expects to receive payment. 2.3 Final Payment. City shall pay the five percent (5%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be render ed by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additiona l service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit C. 2.6 Reimbursable Expenses. Reimbursable expenses, as specified in Exhibit D, attached hereto and incorporated herein, shall not exceed One Thousand Dollars ($1,000). Expenses not listed below are not chargeable to City. Reimbursable e xpenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar fe deral or state taxes. Contractor represents and warrants that Contractor is a resident of the State of California in accordance with California Revenue & Taxation Code Section 18662, as it may be amended, and is exempt from withholding. Contractor accept s sole responsible for verifying the residency status of any subcontractors and withhold taxes from non-California subcontractors. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 4 of 16 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 False Claims Act. Presenting a false or fraudulent claim for payment, including a change order, is a violation of the California False Claims Act and may result in treble damages and a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per vi olation. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make av ailable to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event sha ll City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long -distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property th at may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City o f such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). Consultant shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Ins urance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self- insurance program to meet those requirements, but only if the program of self -insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator , as defined in Section 10.9. The insurer, if insurance is provided, or the Consultant, if a program of self -insurance is provided, shall Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 5 of 16 waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than One Million Dollars ($1,000,000) per occurrence, combined single limit coverage for risks associ ated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non - owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability Insurance and Services Office form number GL 0404 covering Broad Form Comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition). No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintai n for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than One Million Dollars $1,000,000 covering the licensed Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 6 of 16 professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed one hundred fifty thousand dollars ($150,000) per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims -made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of five (5) years after completion of work under this Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 4.3.3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A: VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, this shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 7 of 16 coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as ad ditional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the City’s general supervision of Consultant; products and completed operations of Consultant, as applicable; pr emises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded t o City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s li ability, or which has the effect of providing that payments of the self -insured retention by others, including additional insureds or insurers do not serve to satisfy the self - insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self - insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 8 of 16 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, a nd forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall, to the fullest extent allowed by law, with respect to all Services performed in connection with this Agreement , indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losse s, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance (“Claims”), to the extent caused, directly or indirectly, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contribute d in no part to the injury, loss of life, damage to property, or violation of law. 5.1 Insurance Not in Place of Indemnity. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from l iability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 9 of 16 insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. 5.2 PERS Liability. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 5.3 Third Party Claims. With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type of express or implied indemnity against the Indemnitees. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's ser vices rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwit hstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, an d hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act o n behalf of City in any capacity whatsoever as an agent to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all federal, state and local laws and regulations applicable to the performance of the work hereunder. Consultant’s failure to comply with such law(s) or regulation(s) shall constitute a breach of contract. Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 10 of 16 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the sub ject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. 7.6 Contractor’s Residency and Tax Withholding Contractor declares that Contractor is a resident of the State of California in accordance with the California Franchise Tax Board form 590 (“Form 590”), as may be amended, attached hereto and i ncorporated herein as Exhibit F. Unless provided with valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Contractor as required by law. Contractor shall obtain, and maintain on file for three (3) years after the termination of the Contract, Form 590s from all subcontractors. Contractor accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Contractor's withholding duty to City. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 11 of 16 Consultant may cancel this Agreement for cause upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require Contractor to execute a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performanc e by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputatio n and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 12 of 16 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, me moranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the prop erty of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties except as required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled chec ks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection , audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals . All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 13 of 16 The City shall not be liable or in any way responsible for the disclosure of an y such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confident ial trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys’ fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement sha ll not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other t erm of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 14 of 16 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 , et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 , et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090, et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus gr oup, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Eunejune Kim, City Engineer/Public Works Director ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. Further, the Contract Administrator has authority to approve Task Orders under this Agreement. 10.10 Notices. All notices and other communications which are require d or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant ____________________________________________ Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 15 of 16 ____________________________________________ ____________________________________________ City NOTICES INVOICES City Clerk Engineering City of South San Francisco City of South San Francisco 400 Grand Avenue 315 Maple Ave South San Francisco, CA 94080 South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibil ity," as in the following example. _________________________________________ Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, C, D, E, and F represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. Exhibit A Scope of Services Exhibit B Task Order Exhibit C Compensation Schedule Exhibit D Reimbursable Expenses Exhibit E Form 590 10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. 10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the Parties hereto with no intent to benefit any non-signatory third parties. Consulting Services Agreement between [Rev:2.13.2014] March 1, 2018 City of South San Francisco and David Taussig & Associates Page 16 of 16 The Parties have executed this Agreement as of the Effective Date. CITY OF SOUTH SAN FRANCISCO CONSULTANT ____________________________ ______________________________ Mike Futrell, City Manager [NAME, TITLE] Attest: ____________________________ Krista Martinelli, City Clerk Approved as to Form: ____________________________ City Attorney Consulting Services Agreement between March 1, 2018 City of South San Francisco and David Taussig & Associates-Exhibit A- Page 1 of 5 EXHIBIT A SCOPE OF SERVICES I. PHASE ONE COMMUNITY FACILITIES DISTRICT FEASIBILITY ANALYSIS DTA shall assist City in analyzing the feasibility of utilizing a CFD for which the City is the lead agency to finance certain development impact fees (“Impact Fees”) and public improvements (“Public Improvements”) for the Project. Task 1 Background Research Review available planning, engineering, existing property tax, development absorption, and financial information regarding the Project. All Project information listed below under Task 1 shall be provided by City and/or its consultants. DTA shall base its analysis on data received from these sources, and shall not conduct any independent research to verify the accuracy of such data. DTA shall also assist City in determining CFD-eligible services, as well as the cost of the services (e.g., road and grade separations, landscaping, various utilities, parks and open space, etc.) to be funded through CFD. Information to be reviewed shall include the following: Data provided by City • Review Project land uses, anticipated absorption, and sales price information; • Review Assessor’s Parcel Numbers; • Review Impact Fee and Public Improvement cost information (201 8$); • Review Public Facilities phasing schedules; • Review Services/O&M Costs (2018$); • Coordinate with City and its consultants to refine data as necessary. Task 2 Property Tax Research Request a preliminary title report, Assessor’s Parcel Numbers, and property tax bills for the Project in order to identify the existing property tax rate, special taxes, and assessme nts. DTA shall contact the related taxing entities and service providers, as appropriate, to determine projected and maximum rates and the methods of assessment. DTA shall utilize this information to identify the base property tax rate for purposes of modeling the projected total effective tax rate. Task 3 CFD Pro Forma and Bond Structure Prepare initial community facilities district pro forma and follow -up pro formas (up to a total of five (5)) as requested by City to estimate supportable bonded indeb tedness, special tax and total effective tax rates, City and merchant builders’ CFD carrying costs (i.e., vacant land special taxes), etc. Assist City in Consulting Services Agreement between March 1, 2018 City of South San Francisco and David Taussig & Associates-Exhibit A- Page 2 of 5 evaluating optimal bond structure, including an analysis of level and increasing debt service, sales of multiple series of bond issues, use of improvement areas or zones, trade -offs between capitalized interest and bond-financed facilities, HOAs vs services components, required reserve funds, and escrowed bond proceeds, if applicable. City understands that bonded indebtedness will be constrained by a number of factors including, but not limited to, interest rates, maximum special taxes, and the appraised value to public debt ratio (e.g., the value to lien ratio) of the Project. Provided City supplies DTA with an estimated appraised value for the Project, DTA will estimate the overall value to lien ratio for the Project. DTA will not conduct nor obtain an independent appraisal of the Project. If no estimate of appraised value is provided, DTA’s bonding c apacity analysis shall be limited to a test of sufficient special taxes. Task 4 CFD Formation and Bond Issue Schedule Prepare a proposed schedule for the formation of a CFD and the sale of a first series of bonds. Task 5 Meetings to Discuss Phase 1 Tasks A DTA Vice President shall attend up to one (1) meeting with City and its consultants to present and/or discuss the tasks performed. After a total of one (1) meeting for Phase One attended by DTA has been completed, additional meetings may require fees beyond the maximum established if the agreed upon total fee amount has been completely expended based on hourly rates quoted herein. DTA shall also provide verbal assistance to City and its consultants as necessary. II. PHASE TWO COMMUNITY FACILITIES DISTRICT FORMATION DTA shall provide financial consulting services necessary to assist City in the formation of a CFD for the Project. The Phase II tasks listed below represent work completed through the Resolution of Formation for the CFD, and do not include the actual issuance of CFD bonds. Task 6 Rate and Method of Apportionment of Special Tax (the Special Tax Formula) Prepare or review and comment on the rate and method of apportionment of the special tax (“RMA”), subject to City’s marketing constraints and financing objectives. The RMA will document the special tax formula, maximum special tax rates, classification of property for purposes of the annual levy, the prepayment methodology, etc. All such components of the RMA will be structured so they are consistent with City approved CFD policies. The RMA will be designed to adapt to changes in land use, densities, and absorption. DTA will also evaluate the need for improvement areas or zones, and if required, develop a separate RMA for each improvement area or zone. Consulting Services Agreement between March 1, 2018 City of South San Francisco and David Taussig & Associates-Exhibit A- Page 3 of 5 Task 7 Revisions to CFD Pro Forma Prepare revised CFD pro formas as needed, up to a total of 15 pro formas (including those prepared under Task 3), for the Project. Task 8 CFD Report & Registrar of Voters Certification Develop the public report which shall contain a description and estimated cost of the proposed public services, facilities, and development impact fees to be financed by the CFD, estimated bonded indebtedness and related issuance costs and incidental expenses, a nd an explanation of the special tax apportionment methodology. Coordinate obtaining a certificate from San Mateo County (the “County”) Registrar of Voters/Elections Division confirming the registered voters’ status residing in the boundaries of the CFD p rior to the adoption of the Resolution of Formation (Government Code Section §53322). Task 9 Joint Community Facilities Agreement and Funding and Acquisition Agreement Review and comment on Joint Community Facilities Agreement (if applicable) and Fundin g and Acquisition Agreement, and assist City in executing such agreements. Task 10 Document Review and Preparation Assist the City and its consultants in the review of legal documents for the formation of the CFD, including the Resolution of Intention and Resolution of Formation. Task 11 Boundary Map & Notice of Special Tax Lien This task entails the preparation of the CFD boundary map pursuant to the requirements of the Mello -Roos Act and the County Recorder’s Office, assuming that computerized base maps are provided by City. The boundary map will describe the property to be subject to the special tax. When finalized, and as requested, DTA will prepare mylar and black line originals of the boundary map and coordinate execution of the signature blocks and recordation. Provide a list of Assessor’s Parcels to be attached to the Notice of Special Tax Lien and coordinate and/or confirm its recordation with the CFD Sponsor, pursuant to the Streets & Highway Code §3114.5. Task 12 Meetings to Discuss Phase 2 Tasks A DTA Vice President shall attend up to two (2) meetings with City, City, and other public agency staff and consultants, to present and/or discuss the pro formas, RMA, CFD Report, Joint Community Facilities Agreement, Funding and Acquisition Agr eement, or attend the City Council meeting at which the Resolution of Formation is adopted and the election is held. After a total of two (2) meetings for Phase II attended by DTA have been completed, additional meetings may require fees beyond the maximu m established if the agreed upon total fee amount has been completely expended based on hourly rates quoted herein. Consulting Services Agreement between March 1, 2018 City of South San Francisco and David Taussig & Associates-Exhibit A- Page 4 of 5 Task 13 Additional General and Technical Assistance Answer questions and provide technical advice to City regarding the CFD proceedings during the period in which Tasks 8-12 are being completed, subject to Limitations in Compensation Schedule. Additionally, answer questions and provide technical advice to City regarding construction management issues related to the CFD, including documenta tion of bidding procedures, prevailing wages, etc. for use in Funding and Acquisition Agreement, negotiations with the City, and actual construction of public facilities. III. PHASE THREE COMMUNITY FACILITIES DISTRICT ISSUANCE OF BONDS DTA shall provide financial consulting services necessary to assist City with the issuance of CFD bonds for the Project. Task 14 Revisions to CFD Pro Forma Prepare revised CFD pro formas as needed, up to a total of 20 pro formas (including those prepared under Tasks 3 and 7 for the Project). Task 15 Appraisal Review appraisal process and methodology with City. Recommend appraiser(s) if requested. Provide special tax and bond construction proceeds data to appraiser, and review and comment on Appraisal. Task 16 Market Absorption Study Review market absorption study and methodology with City and comment, if necessary. Task 17 Value to Lien Analysis Utilizing information contained in the market absorption study and appraisal, prepare and/or review value to lien ratio estimates to assist in identifying bond underwriting issues and timing of bond issues. Task 18 Bond Documents Assist City in review and comment on, legal and bond documents for the CFD bond issuance, including Trust Indenture, Official Statement and, Co ntinuing Disclosure Agreements. Task 19 Meetings to Discuss Phase 3 Tasks A member of DTA staff shall attend up to two (2) meetings with City, the City, and other public agency staff and consultants, as well as other interested parties, to present and/o r discuss the Appraisal, Market Consulting Services Agreement between March 1, 2018 City of South San Francisco and David Taussig & Associates-Exhibit A- Page 5 of 5 Absorption Study, Official Statement, Trust Indenture, and other applicable bond documents. After a total of two (2) meetings for Phase III attended by DTA have been completed, additional meetings may require fees beyond the maximum established if the agreed upon total fee amount has been completely expended based on hourly rates quoted herein. Task 20 Additional General and Technical Assistance Answer questions and provide technical advice to City regarding the CFD proceedings and financing during the period in which Tasks 14 - 19 are being completed, subject to Limitations in Compensation Schedule. This effort may include more extensive work related to these tasks, including assisting City in negotiations with the CFD Sponsor and merchant builders. These negotiations could involve, but are not limited to, the developer disclosure requirements, letter of credit and surety bond requirements, bond and CFD structuring scenarios, merchant builder land sales agreements , and the CFD Sponsor’s decisions that impact the financing of infrastructure for the Project. Consulting Services Agreement between March 1, 2018 City of South San Francisco and David Taussig & Associates-Exhibit B- Page 1 of 1 EXHIBIT B TASK ORDER On-Call Consulting Services Agreement TASK ORDER ## This Task Order pertains to the On -Call Consulting Services Agreement by and between the City of South San Francisco ("City"), and David Taussig & Associates ("CONSULTANT"), dated March 1, 2018 ("the Agreement"). Task Order ## is generally described as: 1. Sub-task 1. 2. Sub-task 2. 3. Sub-task 3, etc. Consultant shall perform the Consulting Services on the Project described below as provided herein and in the On-Call Consulting Services Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the Project described below. PROJECT NAME: Project Name TASK ORDER NUMBER: #:# Project Budget: $ Amount - numbers Task Order Scope: See attached, Attachment 1. [attach specific task scope and cost] This Task Order is executed this ____ day of ____________, YEAR. CONSULTANT FIRM NAME Approved: _________________________________________ Date: _________________________ Name Title CITY OF SOUTH SAN FRANCISCO Approved: _________________________________________ Date: _________________________ Richard Lee, Director of Finance Consulting Services Agreement between March 1, 2018 City of South San Francisco and David Taussig & Associates -Exhibit C - Page 1 of 2 EXHIBIT C COMPENSATION SCHEDULE HOURLY RATES David Taussig & Associates, Inc. 2018 Fee Schedule President/Managing Director Vice-President/Engineer Manager Senior Associate Associate Analyst Research Assistant $350/Hour $250/Hour $225/Hour $180/Hour $160/Hour $140/Hour $125/Hour LIMITATIONS In addition to fees for services, City shall reimburse DTA for out -of-pocket and administrative expenses by paying a charge equal to 3% of DTA’s monthly billings for labor, plus clerical time @ $75 per hour, travel costs, and any outside vendor payments, not to exceed a total of $1,000 annually. Hourly billing rates are also subject to cost -of-living increases after twelve (12) months from the execution of an agreement covering advisory and administrative support services. LEGAL DISCLOSURES DTA has never filed for bankruptcy in its 3 3 years in business. There are no existing or threatened litigation proceedings against DTA or any of its p rincipals and there have not been any in the last five (5) years. Additionally, DTA is unaware of any engagement which may interfere with the firm’s ability to provide independent and unbiased advice to the City. Consulting Services Agreement between March 1, 2018 City of South San Francisco and David Taussig & Associates-Exhibit D - Page 1 of 1 EXHIBIT D REIMBURSABLE EXPENSES Reimbursable Expenses. The following constitute reimbursable expenses authorized by this Agreement: mileage, parking, tolls, printing, out of area travel, conference calls, postage, express mail, and delivery. Reimbursable expense shall be attached by the Consultant for approval by the City and shall not exceed One Thousand Dollars ($1,000). Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-105 Agenda Date:3/14/2018 Version:1 Item #:5. Report regarding a resolution approving a consulting services agreement with CSS Environmental Services, Inc.of Novato,California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910,authorizing the City Manager to execute the agreement,and authorizing a total budget of $280,692.(Sam Bautista, Principal Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution approving a consulting services agreement with CSS Environmental Services,Inc.of Novato,California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910,authorizing the City Manager to execute the agreement, and authorizing a total budget of $280,692. BACKGROUND/DISCUSSION The Oyster Point Landfill is a City-owned,closed unlined Class III landfill located along the San Francisco Bay in the City of South San Francisco (for map please see Attachment 1).The majority of the landfill is open space,but a portion of the landfill has been developed to include a public marina,boat launch area,a yacht club,a boat sales building,and a small office/hotel complex.The San Mateo Harbor District operates the public marina on the landfill and is responsible for the general maintenance of the marina and public spaces. The landfill is regulated by the Regional Water Quality Control Board (RWQCB)under Order No.00-046, herein referred as “Order”,issued on June 21,2000.The Order imposes closure and post-closure requirements on the City as part of future development.Technical environmental monitoring reports that are submitted to the RWQCP are a requirement of the Order.City staff relies on environmental consultants with appropriate expertise to perform the required monitoring and reporting. City staff solicited request for proposals (RFP)from various consultants to perform the environmental compliance monitoring per the Waste Discharge Requirements (RWQCB Order No.00-046)issued for the former Oyster Point Landfill to prepare detailed technical reports.Those reports included quarterly groundwater monitoring reports;groundwater level monitoring reports;site storm water inspections and monitoring reports;annual and semi-annual landfill monitoring reports;annual storm water monitoring reports; and monthly and quarterly landfill perimeter monitoring reports. Staff issued a RFP for environmental services on December 8,2017,on the eBidboard website.Six proposals were received on the due date of December 27,2017.After reviewing the submitted proposals,interviews were held for five proposing consultants on January 26,2018.The interview panel consisted of City staff:two Senior Civil Engineers,a Lab Supervisor,and a Senior Environmental Compliance Supervisor from the Public Works City of South San Francisco Printed on 3/8/2018Page 1 of 3 powered by Legistar™ File #:18-105 Agenda Date:3/14/2018 Version:1 Item #:5. Department. Please see Attachment 2 for the panel’s aggregate scores. Based on the interviews and the qualifications submitted,CSS Environmental Services,Inc.(“CSS”) demonstrated they have the staffing availability and expertise to provide the environmental monitoring services for the former Oyster Point Landfill.Staff recommends that CSS undertake the Environmental Monitoring for the former Oyster Point Landfill based upon the firms’experience,resources,familiarity of South San Francisco, and positive references. Please see Attachment 3 for CSS’s profile. Selection of consulting services is not based on the lowest bidder,but on the firm’s expertise,experience,and references.Once the most qualified firm is determined,staff negotiates a fee proposal and any changes deemed necessary to obtain a reasonable cost for the scope of work.Because these projects are locally funded,there are no Disadvantaged Business Enterprise (DBE) requirements. The City has prepared a consulting service agreement for the consultant for an initial three year term of March 14,2018,to June 30,2021.In 2019 and subsequent years,the cost of the consulting services has been adjusted by five percent to account for inflation.The City will have the discretion to extend the agreement for an additional two years. FUNDING This consultant services agreement is funded through the Solid Waste Fund.There are sufficient funds to pay for these monitoring costs. Consulting Services with CSS Environmental Services, Inc. (2018)$ 74,198 Consulting Services with CSS Environmental Services, Inc. (2019)$ 77,908 Consulting Services with CSS Environmental Services, Inc. (2020)$ 81,804 Contingency (10 percent)$ 23,391 Engineering Administration (10 percent)$ 23,391 Total Project Costs $280,692 Contingency funds will be used for any unforeseen conditions or any future additional monitoring required by the Regional Water Quality Control Board. CONCLUSION Staff recommends the City Council adopt a resolution authorizing the City Manager to execute a consulting services agreement with CSS based on their qualifications,experience,references and understanding of the project. Attachments: 1.Vicinity Map 2.Interview Evaluation Score Sheets 3.CSS Profile and Example Project Similar to the Subject Project City of South San Francisco Printed on 3/8/2018Page 2 of 3 powered by Legistar™ File #:18-105 Agenda Date:3/14/2018 Version:1 Item #:5. City of South San Francisco Printed on 3/8/2018Page 3 of 3 powered by Legistar™ At t a c h m e n t 1 Vi c i n i t y M a p      En v i r o n m e n t a l  Co m p l i a n c e  Mo n i t o r i n g   fo r  th e  Fo r m e r  Oy s e r  Po i n t  La n d f i l l Co n s u l t a n t  In t e r v i e w s Ra t i n g  Su m m a r y CR I T E R I A MA X   PO I N T S Rater 1 Rater 2 Rater 3 Rater 4 Total Rater 1 Rater 2 Rater 3 Rater 4 Total Rater 1 Rater 2 Rater 3 Rater 4 Total Rater 1 Rater 2 Rater 3 Rater 4 TotalRater 1 Rater 2 Rater 3 Rater 4 Total Pr o j e c t  Un d e r s t a n d i n g 20 1 5 1 7 1 8 1 7 6 7 1 7 1 8 1 8 1 8 7 1 2 0 2 0 2 0 2 0 8 0 1 6 1 8 1 7 1 8 6 9 1 5 1 5 1 6 1 7 6 3 Qu a l i f i c a t i o n s  of  Fi r m  an d  St a f f 20 1 5 1 6 1 7 1 8 6 6 1 7 1 8 1 8 1 8 7 1 1 8 2 0 1 8 1 9 7 5 1 8 1 7 1 7 1 8 7 0 1 5 1 5 1 6 1 7 6 3 Te c h n i c a l  Ab i l i t y 20 1 7 1 7 1 7 1 8 6 9 1 7 1 8 1 6 1 8 6 9 1 9 1 8 1 8 1 8 7 3 1 6 1 8 1 8 1 8 7 0 1 5 1 4 1 6 1 7 6 2 Ex p e r i e n c e   20 1 7 1 6 1 8 1 7 6 8 1 7 1 7 1 9 1 8 7 1 1 8 2 0 1 9 1 9 7 6 1 7 1 7 1 8 1 7 6 9 1 5 1 4 1 7 1 6 6 2 Pr e s e n t a t i o n  at  In t e r v i e w   20 1 6 1 6 1 6 1 7 6 5 2 0 1 8 1 7 1 8 7 3 1 5 1 2 1 5 1 5 5 7 1 7 1 7 1 6 1 7 6 7 1 5 1 3 1 7 1 7 6 2 To t a l 1 0 0 80 8 2 8 6 8 7 33 5 88 8 9 8 8 9 0 35 5 90 9 0 9 0 9 1 36 1 84 8 7 8 6 8 8 34575718284312Surf to Snow Ca r d n o T e t r a  Te c h C S S  En v i r o n m e n t a l   Ni n y o  & Moore CSS Environmental Services, Inc. Environmental Compliance Monitoring Former Oyster Point Landfill QUALIFICATIONS OF THE CSS ENVIRONMENTAL TEAM CSS is a privately held regular corporation, incorporated in the State of California with a San Francisco Bay Area office located in Novato, California. We carry a minimum limit of $5,000,000 insurance for general liability (including professional and pollution liability), automob ile, and workers compensation. The Principals of CSS hold California registrations as Professional Engineer (Civil), Qualified Stormwater Developer and Practitioner (QSD,QSP) and Qualified Industrial Stormwater Practitioner (QISP). CSS is also a licensed General Contractor (#780803A) with hazardous substance removal certification. Profile of CSS Firm, Principals, Staff, and Facilities CSS is an environmental consulting, engineering, and remediation service firm and a certified small business enterprise (SBE). CSS has built a solid reputation for personal service, prompt responsiveness and technical excellence in all aspects of environmental monitoring, assessment and remediation providing services for government, industry, and institutions. Our clients include petroleum, chemical, computer, commercial real estate, automotive, general manufa cturing, construction, transportation, Fortune 500 firms, and government agencies. In Northern California, CSS staff has worked with clients including: •City of South San Francisco•Pacific Gas & Electric Company•Ghilotti Brothers Construction•Desilva Gates Construction•Pepsi Bottling Group•Big 4 Rents•East Bay Municipal Utility District•Calif Dept. of Toxic Substances Control •California Department of Transportation•Port of Oakland•San Francisco International Airport,Public Utilities Commission, and PublicWorks Departments•Ghilotti Construction•U.S. Environmental Protection Agency•The Reaction Products Company Through our work for both private-and public-sector clients, we have been involved in some of the largest and most aggressive programs in the country. We have earned an excellent reputation as project and program managers for environmental compliance, site investigation, hazardous waste management and turnkey remediation projects including: •Groundwater and storm water protection, cleanup, and monitoring programs•Landfill gas monitoring and remediation systems•Phase I and II Environmental Site assessments•Site characterizations and subsurface sampling and analysis•Remedial Investigations/Feasibility Studies (RI/FS)•Emergency response cleanup services•Site health and safety•Remedial Action Plans (RAPs) CSS Environmental Services, Inc. Environmental Compliance Monitoring •Remedial design and construction•Remediation system operation and maintenance (O&M)•Underground storage tank (UST) management•Regulatory agency coordination and permitting•Drum/Waste removal and handling•Facility decontamination, demolition, and site restoration. Former Oyster Point Landfill CSS maintains its San Francisco Bay offices in Novato, California. From this office, we support clients with our staff, associates and subcontractors including engineers, geologists, industrial hygienists, scientists, construction superintendents, equipment operators, environmental technicians, and administrative support. All of our personnel are OSHA HazWoper trained as required for hazardous waste investigation. Select CSS Staff and Organizational Structure CSS has assembled a project team that has experience in environmental monitoring, compliance, landfills, stormwater issues, remedial investigations, and remediation. A project team is organized to provide a single point of contact to clients, with a team of task managers to manage multiple, simultaneous projects. CSS and our associates provide the following disciplines: California-registered Professional Civil Engineers, California-registered Geologists, California-registered Environmental Assessors, and Certified Industrial Hygienist. All field personnel are 40-hour trained in accordance with Occupational Safety and Health Act (OSHA) regulations. Descriptions of the key personnel's qualifications and experience are provided below. AARON N. STESSMAN, P.E., REA, Project Manager - Mr. Stessman is CSS's President. He has 27 years of experience in environmental compliance, hydrogeology, site assessment, remedial investigation, remedial design and implementation, remedial system operations and maintenance and hydrocarbon recovery research. He is a California-registered professional Civil Engineer and has various certifications in stormwater planning and implementation. Specializing in groundwater issues, he is experienced in groundwater modeling for hydraulic containment, dewatering, and contaminant transport, and has performed and interpreted numerous pumping tests to determine aquifer characteristics. He has designed and supervised the implementation, operation, and maintenance of soil, groundwater and soil gas remediation systems including interceptor trenches, pump and treat, air sparging, chemical oxidation and bio-enhancement, vapor extraction, and sub-slab depressurization systems. He is actively involved in environmental issues and currently serves on the Marin County Storm Water Pollution Prevention Program's (MCSTPPP) Citizen's Advisory Committee. Mr. Stessman also has taught the Chemical Fate and Transport section of the Principles of Hazardous Waste Management certified course at University of California, Berkeley. Mr. Stessman has an M.S. degree and a B.S. degree in petroleum engineering from Stanford University. Specific examples of his experience include: CSS Environmental Services, Inc. Environmental Compliance Monitoring Former Oyster Point Landfill Former Oyster Point Landfill, South San Francisco, CA: Mr. Stessman has managed the compliance monitoring services contract for the former Oyster Point Landfill since 2008. The monitoring is required by the present RWQCB Order No. 00-046 which specifies Waste Discharge Requirements (WDRs) for the City as discharger and owner of the Oyster Point Landfill property and has been in place since June of 2000. CSS completes groundwater monitoring, storm water inspections and monitoring, and landfill gas monitoring activities for the City and provides associated reporting and project management of these activities. During the 9 years of managing this contract CSS has continuously remained within buget. City of South San Francisco, Phase I and II Environmental Site Assessments (ESAs): Performed commercial site assessments and site investigations for City Economic and Community Development and Planning Departments of numerous properties for which the City has contemplated acquisition. CSS's Phase I ESAs (site assessments) are prepared in according to ASTM Standard Practice and the AIA recommendations for conducting Phase I ESAs for commercial real estate. The goal of CSS's site assessments is to identify recognized environmental conditions, which may exist at a commercial property due to the presence or material threat of a release of hazardous substances or petroleum products into the property's structures, soil, groundwater or surface water. The Phase I ESA process involves intensive review of records, files, and databases, review of historical aerial photographs, site inspections, interviews with persons knowledgeable about the site and area, evaluation of geologic and hydrogeologic setting, environmental evaluation of findings, and preparation of a written report and recommendations. Performed Phase II ESAs for City of South San Francisco. Phase II ESA (site investigation) provides useful and accurate information necessary for making an informed decision about purchasing a property or determining if a facility is in regulatory compliance. Site investigations may consist of collecting soil and/or groundwater samples and analyzing them for the constituents justified by the site history. Captains Cove Homeowners Association . former Landfill Site, San Rafael, CA: Managed landfill gas monitoring at this former landfill, redeveloped as condominiums for residential use. Coordinated monitoring events, prepared monitoring reports, met with homeowners association and County regulators over three year period. Site was closed based on CSS recommendations without on-going monitoring requirements once methane levels and trends were demonstrated to be of no further concern. Stormwater Pollution Prevention Plans (SWPPP) for CalTrans Highway Construction Projects: Engineer of record for dozens of SWPPPs on CalTrans highway construction projects statewide. Designed project stormwater protection features, specified stormwater monitoring plans where appropriate, and coordinate and supervise construction stormwater monitoring events and reporting. Inspects stormwater protection Best Management Practices (BMPs) and performs storm water testing. Camp Parks Reserve Forces Training Facility Stormwater Monitoring, (US Army): Managed stormwater monitoring program for 5-years at this military facility located in Dublin, California. Prepared SWPPP plan updates supporting the facility's industrial .. CSS Environmental Services, Inc. Environmental Compliance Monitoring Former Oyster Point Landfill stormwater NPDES permit, and implemented stormwater monitoring program and reporting. Stormwater sampling was performed twice annually during qualifying wet season storm events. Reaction Products Company, Site Investigation, Remediation and Groundwater Monitoring: Performed remedial investigation (RI), preliminary endangerment assessment (PEA), remedial feasibility study (FS), removal action workplan (RAW), community outreach, RAW implementation as general contractor, agency communications and negotiations, and on-going groundwater monitoring operations and maintenance (O&M) at this chemical plant in Richmond, CA over an on-going period of 5-years. The facility is under orders from the California Dept. of Toxic Substances Control (DTSC) related to groundwater contaminated with chlorinated solvents and petroleum hydrocarbon compounds. Remedial actions involved the injection of bacteria and hydrogen-releasing compounds to cost-effectively degrade groundwater contaminants. Currently the site is in a favorable O&M status, with on-going quarterly groundwater monitoring and reporting. Various Clients, GeoTracker Compliant Monitoring Well Surveys: Developed approach to performing monitoring well location and elevation surveys compliant with GeoTracker State-wide GIS system groundwater reporting requirements. Performed monitoring well surveys at over 200 sites in California, including the South San Francisco Oyster Point Landfill. Deliverables include survey report of monitoring well location and top-of-casing elevation, and GeoTracker GEO_XY and GEO_Z electronic deliverable files for upload by the authorized agent of the responsible party to RWQCB's web-based GeoTracker system. San Francisco Public Utilities Commission, As Needed Specialized Engineering Services, San Francisco, CA: Program Manager for providing as-needed specialized engineering services to the SF-PUC. Responsible for client interfacing, solicitation and development of task orders, assignment and distribution of work among the project team, and contract compliance for this $600,000 contract. San Francisco Public Works Department, San Francisco, CA: Program Manager for an $800,000 contract to provide As Needed Hazardous Materials Incident Response Services. Provide for the characterization, removal, transportation and treatment/recycling/disposal of wastes generated or encountered by the City's Public Works Department. Specific tasks included the replacement of underground fueling systems at a number of San Francisco Departmental facilities, and the removal of sediments from an underwater pipeline, and the characterization and disposal of accumulated, City-generated, hazardous materials and special wastes. Pacific Gas & Electric Company, Environmental Services Department, Various Locations, Northern CA: Project Manager for Investigations, Feasibility Studies, and Remedial Action W orkplans relating to former manufactured "town" gas plant sites at two locations in the Bay Area. Lead agencies were the California Regional Water Quality Control Board and the California Department of Toxic Substances Control (DTSC). Projects included community outreach and public meetings to inform and solicit comments from the local residents and businesses regarding the final site remediation. CSS Environmental Services, Inc. Environmental Compliance Monitoring Former Oyster Point Landfill TERRANCE E. CARTER, REA, Project Engineer -Mr. Carter is a principal of CSS with over 30 years of extensive experience in managing regulatory compliance programs for governmental, institutional, and industrial clients. His experi ence includes Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and Resource Conservation and Recovery Act (RCRA) compliance programs. He provides management and technical support for numerous soil and groundwater remediation projects including developing assessments and Remedial Action Plans. He has managed subsurface investigations to determine the source and extent of contamination; designed and managed remediation projects employing free product recovery; and assisted clients with hazardous waste compliance, investigation requirements, and regulatory agency negotiations for numerous clients. He has also prepared hazardous waste facility operations and closure plans. He has supervised soil and groundwater investigations associated with closure of more than 250 UST removal projects. As director for numerous UST management programs, he has provided national and local clients with regulatory compliance assistance and has monitored and engineered remedial design and closure programs. Mr. Carter also has taught the Management of Underground Storage Tanks section of the Principles of Hazardous Waste Management certified course at University of California, Berkeley. Mr. Carter has also participated in the collection and analysis of stream flow hydrology and determinations of minimum flow requirements for a variety of hydroelectric power and water development projects. Mr. Carter has worked extensively with hazardous waste regulations at all levels, including city and county governments, state water and health agencies, and the EPA. Mr. Carter has a B.S. degree in civil engineering from the University of Colorado. Specific examples of his experience include: Cal-Pox Former San Quentin Landfill Site, San Rafael, CA: Manage leachate, groundwater and landfill gas monitoring at this former landfill, redeveloped as commercial, Home Depot retail and multiple automobile dealerships. Coordinate monitoring events, prepare monitoring reports, and performed specialized activities including a landfill cap thickness investigation and the design and construction of a leachate seep collection and disposal system. Site is regulated by Marin County Environmental Health Services, the RWQCB, and CalRecycle. Bayview Business Park Owners Association Former Landfill, San Rafael, CA: Manage leachate, groundwater and landfill gas monitoring at this former landfill, redeveloped as a commercial and light industrial business park. Coordinate monitoring events, prepare monitoring reports, and performed specialized activities including operation and maintenance of methane monitoring, venting and alarm systems at site buildings, and a pilot test of a methane venting system for an area with methane concentrations above regulatory limits. The site is regulated by Marin County Environmental Health Services, the RWQCB, and CalRecycle. CTS Corporation Superfund Site, Mountain View, CA: Project Manager directly responsible for a CERCLA Superfund site investigation and remediation involving solvents in soil and groundwater at a former computer chip manufacturer. Supervised the removal of hazardous soils and groundwater; conducted investigations for the extent of contamination in groundwater; implemented installation of a groundwater pumping remediation system, and provide continued groundwater monitoring and reporting. Completed a remedial CSS Environmental Services, Inc. Environmental Compliance Monitoring Former Oyster Point Landfill investigation/feasibility study (RI/FS) acceptable to regulatory agencies. Negotiated favorable record of decision (ROD) with EPA and RWQCB for this former printed circuit facility City of San Francisco, CA: Served as technical and supervising field manager for removal of more than 50 city-owned USTs. Developed a regulatory framework and assisted in developing a tank cleaning and tank disposal procedure allowing for nonhazardous disposal of city-owned tanks. East Bay Municipal Utilities District (EBMUD), Oakland, CA: Project Manager for a copper reduction study for the Camanche Dam Powerhouse in California. The study's aim was to refine mass balance of copper contributions from various powerhouse processes, evaluate analytical testing methodologies for low copper concentrations, and develop strategies for meeting waste discharge permit requirements issued by the R WQCB. The significant copper sources were found to be due to erosion and electrochemical corrosion of piping and cooling equipment in the plant. Strategies were developed to reduce copper and thereby meet waste discharge requirements. Fleming Fremont Division, Fremont, CA: Project Manager during the removal of six USTs, excavation of contaminated soils, subsurface investigation and bioremediation of 6,000 cubic yards of soil. Investigation included drilling, sampling, and analysis of soil and groundwater; installing groundwater monitoring wells; and producing quarterly groundwater monitoring well reports. Evaluated pumping drawdown tests and slug tests to evaluate aquifer characteristics and the rate of cont aminant movement in the groundwater. Designed aboveground bio-treatment cell for remediation contaminated soils. Designed groundwater pump-and-treat system that included pump-and-treat system that included large-diameter groundwater pumping and free-product recovery wells. East Bay Municipal Utilities District (EBMUD), Oakland, CA: Project Manager for a copper reduction study for the Camanche Dam Powerhouse in California. The study's aim was to refine mass balance for copper co�tributions from various powerhouse processes, evaluate analytical testing methodologies for low copper concentrations, and develop strategies for meeting waste discharge permit requirements issued by the RWQCB. The significant copper sources were found to be due to erosion and electrochemical corrosion of piping and cooling equipment in the plant. Strategies were developed to reduce copper and thereby meet waste discharge requirements. Project Profiles and References Detailed profiles of relevant projects for four of CSS Environmental Services clients follow. For each a reference is provided. We invite the City to contact our references regarding our performance on their projects. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-106 Agenda Date:3/14/2018 Version:1 Item #:5a. Resolution approving a consulting services agreement with CSS Environmental Services,Inc.of Novato, California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910, authorizing the City Manager to execute the agreement, and authorizing a total budget of $280,692. WHEREAS,the Oyster Point Landfill is a City-owned,closed unlined Class III landfill located along the San Francisco Bay in the City of South San Francisco; and WHEREAS,the landfill is regulated by the Regional Water Quality Control Board (RWQCB)under Order No. 00-046, herein referred as “Order” issued on June 21, 2000; and WHEREAS,the Order imposes closure and post-closure requirements on the City as part of future development; and WHEREAS,the Annual Monitoring Report,the Semi-Annual Monitoring Reports,the Quarterly Monitoring Reports,and the Monthly Monitoring Reports (as required)are part of the compliance requirements of the Order; and WHEREAS,City staff solicited request for proposals (RFP)from various consultants to perform the environmental compliance monitoring per the Waste Discharge Requirements (RWQCB Order No.00-046) issued for the former Oyster Point Landfill to prepare detailed technical reports; and WHEREAS,those reports included quarterly groundwater monitoring reports;groundwater level monitoring reports;site storm water inspections and monitoring reports;annual and semi-annual landfill monitoring reports;annual storm water monitoring reports;and monthly and quarterly landfill perimeter monitoring reports; and WHEREAS,staff issued a RFP for environmental services on December 8,2017,on the eBidboard website and six (6) proposals were received on the due date of December 27, 2017; and WHEREAS,after reviewing the submitted proposals,interviews were held for five (5)proposing consultants on January 26, 2018; and WHEREAS,based on the interviews and the qualifications submitted,CSS Environmental Services,Inc. (“CSS”)demonstrated they have the staffing availability and expertise to provide the environmental monitoring City of South San Francisco Printed on 3/30/2018Page 1 of 2 powered by Legistar™ File #:18-106 Agenda Date:3/14/2018 Version:1 Item #:5a. (“CSS”)demonstrated they have the staffing availability and expertise to provide the environmental monitoring services for the former Oyster Point Landfill; and WHEREAS,staff recommends that CSS undertake the Environmental Monitoring for the former Oyster Point Landfill based upon the firms’experience,resources,familiarity of South San Francisco,and positive references. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves a consulting services agreement,attached herewith as Exhibit A,with CSS Environmental Services,Inc.of Novato,California in an amount not to exceed $233,910,conditioned on the CSS Environmental Services,Inc.’s timely execution of the consulting services agreement and submission of all required documents,including but not limited to,certificates of insurance and endorsements,in accordance with the Project documents. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project budget consistent with the information contained in the staff report. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement and any other related documents on behalf of the City upon timely submission by CSS Environmental Services,Inc.’s signed contract and all other documents, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions consistent with the intent of this resolution, that do not materially increase the City’s obligations. ***** City of South San Francisco Printed on 3/30/2018Page 2 of 2 powered by Legistar™ CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND CSS ENVIRONMENTAL SERVICES, INC. THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and CSS Environmental Services, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of March 14, 2018 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached hereto and incorporated herein as Exhibit A, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2021, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all work required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Two Hundred Thirty Three Thousand Nine Hundred Ten Dollars ($233,910) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for all services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain all the following information:  Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.);  The beginning and ending dates of the billing period;  A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;  At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;  The total number of hours of work performed under the Agreement by each employee, agent, and subcontractor of Consultant performing services hereunder;  Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours within a twelve (12)- month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.  The amount and purpose of actual expenditures for which reimbursement is sought;  The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. Each invoice shall include all expenses and actives performed during the invoice period for which Consultant expects to receive payment. 2.3 Final Payment. City shall pay the five percent (5%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by this Agreement: mileage, parking, tolls, printing, out of area travel, conference calls, postage, express mail, and delivery.. Reimbursable expenses shall not exceed One Thousand Dollars ($1,000). Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit C. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non- California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 False Claims Act. Presenting a false or fraudulent claim for payment, including a change order, is a violation of the California False Claims Act and may result in treble damages and a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per violation. 2.11 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). Consultant shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self- insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator, as defined in Section 10.9. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability Insurance and Services Office form number GL 0404 covering Broad Form Comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition). No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED AND FIFTY THOUSAND DOLLARS ($150,000) per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of five (5) years after completion of work under this Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 4.3.3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, this shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the City’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall, to the fullest extent allowed by law, with respect to all Services performed in connection with this Agreement, indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance (“Claims”), to the extent caused, directly or indirectly, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. 5.1 Insurance Not in Place of Indemnity. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. 5.2 PERS Liability. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 5.3 Third Party Claims. With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type of express or implied indemnity against the Indemnitees. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all federal, state and local laws and regulations applicable to the performance of the work hereunder. Consultant’s failure to comply with such law(s) or regulation(s) shall constitute a breach of contract. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require Consultant to execute a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties except as required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys’ fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000, et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090, et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090, et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Sam Bautista, P.E., QSD/QSP ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant CSS Environmental Services, Inc. 100 Gall Drive, Suite 1 Novato, CA 94949 City NOTICES INVOICES City Clerk Engineering City of South San Francisco City of South San Francisco 400 Grand Avenue 315 Maple Ave South San Francisco, CA 94080 South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. _________________________________________ Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, [[and]C[, and D]] [ENSURE THAT THE CORRECT EXHIBITS ARE LISTED] represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. Exhibit A Scope of Services Exhibit B Compensation Schedule Exhibit C Form 590 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. 10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the Parties hereto with no intent to benefit any non-signatory third parties. [SIGNATURES ON FOLLOWING PAGE] The Parties have executed this Agreement as of the Effective Date. CITY OF SOUTH SAN FRANCISCO CONSULTANT ____________________________ ______________________________ City Manager Aaron Stessman, P.E. President Attest: ____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729964.1 EXHIBIT A SCOPE OF SERVICES Task 1 – Quarterly Groundwater Monitoring Consultant shall collect groundwater samples and complete laboratory analyses of the samples from March 1, 2018 through December 31, 2021 as outlined in the Water Quality Monitoring Plan (WQMP, November 2000), prepared by Gabewell Inc., and PES Environmental. The WQMP was amended to include the Maximum Allowable Concentrated Limits (MACL’s, submitted in July 2004), prepared by Gabewell Inc. and PES Environmental, Inc. Consultant shall perform the required Quality Assurance and Quality Control (QC/QA) and analyses to support the analytical data, summarize all analytical results in tabular format, and forward copies of laboratory analytical data sheets, field data sheets, and all related pertinent data to the City. Task 2 – Groundwater Level Monitoring and Site Storm Water Inspections Consultant shall measure groundwater and leachate levels quarterly from March 1, 2018 through December 31, 2021 and tabulate the data for submittal in the semi-annual report described below. Consultant will conduct visual and storm event inspections of the site and surface water discharges from the site in compliance with the General Permit for Storm Water Discharges. Consultant shall submit copies of storm water inspections to the City and to the Harbor District for their records. Task 3 – Storm Water Monitoring Consultant shall monitor the weather and collect storm water samples from one storm event from March 1, 2018 through December 31, 2021. Sample collection shall be completed as outlined in the Storm Water Monitoring Plan (SWMP, September 2000), prepared by Gabewell Inc., and Harding Lawson Associates, and all subsequent amendments to the plan. Consultant shall perform the required Quality Assurance and Quality Control (QC/QA) and analyses to support the analytical data, summarize all analytical results in tabular format, and forward copies of laboratory analytical data sheets, field data sheets, and all related pertinent data to the City. Task 4 – Completion of Annual and Semi-Annual Landfill Monitoring Reports Consultant shall prepare the draft and final Annual and Semi-Annual Landfill Monitoring Reports per the Order. Work includes data compilation, coordination with the City and the Harbor District, data evaluation and interpretation, report writing and monitoring plan development. The annual and semi-annual report due dates are stated in the Order. Task 5 – Completion of Annual Storm Water Monitoring Reports Consultant shall prepare the draft and final storm water monitoring reports. Work includes data compilation, coordination with the City and the Harbor District, data evaluation and interpretation, report writing and monitoring plan development. The annual report is due on July 31 of each year. Task 6 – Quarterly Landfill Perimeter Monitoring Consultant shall conduct quarterly monitoring of the landfill gas perimeter monitoring wells. Monitoring work shall include conducting field measurements of methane concentration in each well and measurement of the water level in each well from March 1, 2018, through December 31, 2021. If field measurements indicate methane levels greater than the regulatory limits, consultant shall collect a sample of the gas for laboratory analysis & Task 8 shall be performed. Results of the quarterly monitoring shall be submitted to the City and the Harbor District. Consultant shall also prepare the quarterly reports for submittal to the San Mateo County Health Services Agency. Task 7 – Project Management Consultant shall prepare detailed invoices and project status reports for submittal to the City. Consultant shall meet with the City as often as necessary to coordinate activities associated with the landfill compliance monitoring and required reports. Consultant shall guarantee the quality control/quality assurance of all the required reports and the timely submittal of the required reports per the Order. Task 8 – Monthly Landfill Perimeter Monitoring (Only When Directed by City) Consultant shall conduct monthly monitoring of the landfill gas perimeter monitoring wells. Monitoring work shall include conducting field measurements of methane concentration in each well and measurement of the water level in each well. If field measurements indicate methane levels greater than the regulatory limits, consultant shall collect a sample of the gas for laboratory analysis. Results of the monthly monitoring shall be submitted to the City and the Harbor District. Consultant shall also prepare the monthly and quarterly reports (associated with this task) for submittal to the San Mateo County Health Services Agency. EXHIBIT B COMPENSATION SCHEDULE EXHIBIT C FORM 590 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-94 Agenda Date:3/14/2018 Version:1 Item #:6. Report regarding a Special Landowner Election for Community Facilities District,a resolution Declaring Results of Special Landowner Election and Directing Recording of Notice of Special Tax Lien for City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities),and introduction of Ordinance Levying Special Tax within Community Facilities District No.2017-01 (Public Services and Facilities).(Jason Rosenberg, City Attorney) RECOMMENDATION Staff recommends that the City Council take the following actions: 1.Hold the previously called special landowner election for the community facilities district known as the City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities); 2.Adopt a resolution declaring results of special landowner election and directing recording of notice of special tax lien within the City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities); and 3.Introduce an Ordinance levying special tax within the City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities), and waive further reading. ..Body BACKGROUND / DISCUSSION Staff has been working with a team of consultants with regard to the City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities)(“CFD”)proceedings.At its meeting on October 11,2017,the City Council adopted Local Goals and Policies guiding the City's use of the Mello-Roos Act,and a Resolution of Intention to Establish a Community Facilities District,which expressed the City Council’s intention to form the CFD. Following publication of the required notice,the public hearing to take public testimony regarding the formation of the CFD was opened on November 20,2017,and continued to and concluded on December 4, 2017.At the conclusion of the public hearing,on December 4,2017,the City Council adopted two resolutions: (1)Resolution No.17-1124 entitled “Resolution of Formation of the Community Facilities District,City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities)”(the “Resolution of Formation”),ordering the formation of the CFD;and (2)Resolution No.17-1125 entitled “Resolution Calling Special Landowner Election for Community Facilities District,City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities).” At this meeting,the City Council will hold the landowner election and,if the results show the required two- thirds approval, will consider the adoption of the resolution and ordinance described below. City of South San Francisco Printed on 3/8/2018Page 1 of 3 powered by Legistar™ File #:18-94 Agenda Date:3/14/2018 Version:1 Item #:6. Election The issues presented at the special landowner election were (i)the levy of the special tax in the CFD and (ii) the establishment of the appropriations limit for the CFD.The City Clerk has been designated by this Council as the official to conduct the election and to receive all ballots.The election was conducted by hand-delivered ballots to the three landowner voters within the CFD:Oyster Point Development (“OPD”),Kashiwa Fudosan and the City,which are the sole qualified voters within the CFD.Each landowner voter has one vote for each acre or portion thereof such landowner owns in the CFD.The issues presented will be approved only if at least two-thirds of the votes cast are in favor. Resolution Declaring Results of Special Landowner Election The accompanying resolution Declaring Results of Special Landowner Election approves the canvass of the election results and finds that it shall be a permanent part of the record of its proceedings for the CFD,declares the CFD to be fully formed with the authority to levy the special taxes and to have the established appropriations limit,and directs the City Clerk to complete,execute and cause to be recorded in the office of the San Mateo County Recorder a Notice of Special Tax Lien against the parcels in the CFD.The canvass of the election results is attached as an exhibit to the Resolution. Ordinance Levying Special Tax The attached ordinance Levying Special Tax authorizes and levies the Special Tax within the CFD commencing in Fiscal Year 2018-19 and in each fiscal year thereafter,directs the Director of Finance each fiscal year to determine the specific Special Tax to be levied for the next ensuing fiscal year,declares that exemptions from the levy of the Special Tax shall be as provided in the Rate and Method of Apportionment set forth in Exhibit B of the Resolution of Formation and the applicable provisions of the Act,the Special Tax may not be levied on any parcel within the CFD in excess of the maximum Special Tax specified in the Resolution of Formation,that all of the collections of the Special Tax shall be used as provided in the Act and in the Resolution of Formation, including,but not limited to,the payment of costs of the Services and Facilities as set forth in Exhibit A of the Resolution of Formation,the payment of the costs of the City in administering the CFD,and the costs of collecting and administering the Special Tax,and that the Special Tax shall be collected in the same manner as ordinary ad valorem taxes are collected and shall have the same lien priority,and be subject to the same penalties and the same procedure and sale in cases of delinquency as provided for ad valorem taxes,among other matters.If introduced,the Ordinance will be scheduled for adoption at the next regular City Council meeting, March 28, 2018, and will be in effect 30 days thereafter. FISCAL IMPACT Staff estimates that,during the first Fiscal Year in which the Special Taxes will be levied (Fiscal Year 2018-19), the CFD will generate approximately $304,322 in annual special tax revenues.The annual appropriations limit of the CFD will be initially established at $1,500,000. CONCLUSION Under the Rate and Method of Apportionment,as set forth in Exhibit B of the Resolution of Formation,the Special Tax levy will be calculated each fiscal year in an amount sufficient to cover the costs required to meet City of South San Francisco Printed on 3/8/2018Page 2 of 3 powered by Legistar™ File #:18-94 Agenda Date:3/14/2018 Version:1 Item #:6. Special Tax levy will be calculated each fiscal year in an amount sufficient to cover the costs required to meet the financial needs for the proposed Services and Facilities,but not to exceed the maximum Special Tax per square foot set forth in the Rate and Method of Apportionment. Staff recommends that the City Council: 1.Hold the previously called special landowner election for the community facilities district known as the City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities). 2.Adopt the Resolution Declaring Results of Special Landowner Election for the CFD,which approves the canvass of the results of the election and orders the Notice of Special Tax Lien be recorded against the parcels within the CFD. 3.City Council introduce an ordinance titled Ordinance levying a special tax within the City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities),and waive further reading. Attachment:Recorded and Amended Boundary Map of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities) City of South San Francisco Printed on 3/8/2018Page 3 of 3 powered by Legistar™ SHEET 1 OF 1 �kr 40rr r�F AMENDED BOUNDARIES OF CITY OF SOUTH SAN FRANCISCO COMMUNITY FACILITIES DISTRICT NO. 2017 -01 This map amends the Proposed Boundaries of City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities), County of San Mateo, State of California, prior recorded in Book 18 of Maps of Assessment and Community Facilities Districts at Page 50, as Instrument No. 2017900132, on October 27, 2017, in the Office of the County Recorder of the County of San Mateo, State of California. Reference is made to the Assessor Maps of the County of San Mateo, to the Lot Line Adjustment recorded on September 26, 2017 as Document No. 2017 - 084368 in the records of the San Mateo County Recorder, and to Parcel Map No. 17 -0002 (Oyster Point) recorded on September 25, 2017 in Book 83 of Parcel Maps at Pages 50 through 54 as File No. 2017 - 900124 in the offcial records of the Couty of San Mateo for a description of the lines and dimensions of each lot and parcel. m W OYSTER POINT N Lot Line a Adjustment Parcel A Parcel 3 (PUBLIC SERVICES AND FACILITIES) COUNTY OF SAN MATEO STATE OF CALIFORNIA Assessor Parcels within the Amended Boundaries LO 1 o � West Basin A e Parcel 4 BLVD. Parcel 5 Prepared by David Taussig & Associates, Inc. Parcel 6 East Basin (1) Filed in the office of the City Clerk of the City of South San Francisco this 13 day of l4a,rt-._L_ , 2017. `�Knsta-MaY&A,rthty Clerk, City of South San Francisco (2) 1 hereby certify that the within map showing the amended boundaries of City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities), County of San Mateo, State of California, was approved by the City Council of the City of South San Francisco at a regular meeting thereof, held on the \\ �K day of d , 2017, by its Resolution No. �3a - P-ail ry= Krista Mart l , it erk, City of South San Francisco LEGEND ■ e m m m ■ Amended Boundaries of City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities) County of San Mateo, State of California Parcel # Parcel Number on Parcel Map No. 17 -0002 (3) Filed this 00*, day of A1&W6W* � , 2017, at the hour of f/- /-Z� o'clock, f}- m. in Book /? of Maps of Assessment and Community Facilities Districts at Page v / , in the office of the county recorder in the County of San Mateo, State of California. Mark urch, Asse pr7county rk- Recorder Co my of T t Re order empt recording �epqu st+t d; per CA Government Code §6103 of Community Facilities District No. 2017 -01: 015 -010 -220 015- 010 -240 015 -010 -260 0 W MUM- 015- 010 -270 015 -010 -290 1 015- 010 -600 (portion) 015 -010 -220 015- 010 -630 (portion) 015 - 010 -810 (portion) 015 - 190 -170 (portion) oyster 015- 190 -190 (portion) Point 0 Channel CV 0 015- 010 -290 0 LO 1 o � West Basin A e Parcel 4 BLVD. Parcel 5 Prepared by David Taussig & Associates, Inc. Parcel 6 East Basin (1) Filed in the office of the City Clerk of the City of South San Francisco this 13 day of l4a,rt-._L_ , 2017. `�Knsta-MaY&A,rthty Clerk, City of South San Francisco (2) 1 hereby certify that the within map showing the amended boundaries of City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities), County of San Mateo, State of California, was approved by the City Council of the City of South San Francisco at a regular meeting thereof, held on the \\ �K day of d , 2017, by its Resolution No. �3a - P-ail ry= Krista Mart l , it erk, City of South San Francisco LEGEND ■ e m m m ■ Amended Boundaries of City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities) County of San Mateo, State of California Parcel # Parcel Number on Parcel Map No. 17 -0002 (3) Filed this 00*, day of A1&W6W* � , 2017, at the hour of f/- /-Z� o'clock, f}- m. in Book /? of Maps of Assessment and Community Facilities Districts at Page v / , in the office of the county recorder in the County of San Mateo, State of California. Mark urch, Asse pr7county rk- Recorder Co my of T t Re order empt recording �epqu st+t d; per CA Government Code §6103 Government Code Section 54957.5 SB 343 Seena Max Samimi 1900 Avenue of the Stars, 7th Floor ssamimi @jmbm.com Los Angeles, California 90067 -4308 (310) 203 -8080 (310) 203 -0567 Fax www.jmbm.com March 12, 2018 VIA ELECTRONIC TRANSMISSION City of South San Francisco Attn: City Clerk, Krista Martinelli krista.martinelligssf.net 400 Grand Ave South San Francisco, CA 94080 Re: Third Protest Letter Regarding Establishment of City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities) Honorable Members of the City of South San Francisco City Council: We are writing on behalf of Kashiwa to supplement our November 17, 2017 and November 27, 2017 Protest Letters.' Firstly, and most importantly, the City cannot vote to establish the CFD, because it does not have the required two- thirds of the landowner votes. Secondly, there were procedural defects in the CFD formation process. Finally, the measure fails legally for the all the reasons stated in our prior Protest Letters. Thus, the City should not, and legally cannot approve the formation of the CFD, and in fact, is prohibited from taking any further action on the proposed CFD for at least one year. 1. BECAUSE KASHIWA OWNS MORE THAN ONE -THIRD OF THE LANDOWNER VOTES, AND KASHIWA VOTED AGAINST THE CFD, THE BALLOT MEASURE FAILS TO GARNER THE REQUIRED TWO- THIRDS OF THE VOTES For the CFD Ballot measure to pass, two- thirds of the landowner vote must be in favor of the measure. (Govt. Code 53326(b), 53328.3 [ "determination by the legislative body that the requisite two- thirds of votes cast in an election held pursuant to Section 53326 are in favor of levying the special tax "]. Indeed, "After the canvass of returns of any election conducted pursuant to Section 53326, the legislative body shall take no further action with respect to authorizing the specified special tax within the community facilities district for one year 1 Capitalized terms used herein have the meanings defined in our November 17, 2017 letter. A Limited Liability Law Partnership Including Corporations/ Los Angeles • San Francisco • Orange County 61805136v2 City of South San Francisco March 12, 2018 Page 2 from the date of the election if the question of authorizing that specified special tax fails to receive approval by two- thirds of the votes cast upon the question." (Govt. Code 53329.) Importantly, "A public agency is not a landowner or owner of land" when it comes to counting the votes for a landowner vote. (Govt. Code 53317(f).) Thus, the City owned property cannot be taken into account for the landowner vote. Kashiwa requested confirmation from the City Clerk regarding the exact acreage of the parcels involved in the CFD, including the City owned parcels. The City Clerk responded in an email on March 8, 2018 as follows: 1. OPD a. Parcel 1 is 5.49 acres b. Parcel 3 is 3.74 acres c. Parcel 4 is 10.07 acres d. APN 015- 010 -240 is 3.79 acres e. Lot Line Adjustment for Parcel A is 21.15 acres 2. City a. Parcel 5 is 3.71 acres b. Parcel 6 is 4.70 acres 3. Kashiwa a. APN 015- 010 -220 is 12.01 acres b. APN 015- 010 -290 is 10.50 acres (See Exhibit 1.) Excluding the City's parcels (as required under Govt. Code section 53317(f)), OPD, the developer, owns 44.24 acres (which rounds to 45 acres under Govt. Code section 53326(b)). Kashiwa, on the other hand, owns 22.51 acres (which rounds to 23 acres).2 Thus, using the rounded figures, there are 68 total acres, and that means that Kashiwa has 33.8% of the vote, and OPD has only 66.2% of the vote. Because the measure does not carry the requisite 66.7% of the vote required, the measure fails, and the City is prohibited from taking any further action on the CFD for at least one year, according to Govt. Code section 53329. 2 Incidentally, Kashiwa also ran the numbers if each parcel was rounded up separately, and the result is that OPD owns 47 acres, and Kashiwa owns 24 acres, for a total of 71 acres. This does not change the percentages, which remain at 66.2% and 33.8% respectively. 61805136v2 JMBM fi jmh '01n City of South San Francisco March 12, 2018 Page 3 2. THE CFD FORMATION PROCESS HAS HAD PROCEDURAL DEFECTS Pursuant to Govt. Code section53322(b)(3), the City was required to publish, at least seven days prior to its November 20, 2017 hearing regarding the CFD formation, a notice that was to "describe, in summary, the effect of protests made by registered voters or landowners against the establishment of the district, the extent of the district, the furnishing of a specified type of facilities or services, or a specified special tax." The City's notice, published on November 11, 2017, does no such thing. (See proof of publication, attachment to Exhibit 1 email from City Clerk.) Kashiwa had protested both orally at the October 11, 2017 hearing, as well as in writing, on September 1, 2017. (See Exhibit 2 letter). Yet, there is no mention of this protest in the publication, rendering the City's notice defective pursuant to Govt. Code section 53322. Thus, the notice and hearing process would need to be re- started and re- noticed in any event. 3. CONCLUSION Because the ballot measure did not receive the requisite two - thirds of the vote, the City Council cannot approve the CFD, and is now prohibited from taking any further action under the CFD for at least one year. Even if the City were to re- engage the process in 2019, it would need to correct and comply with the procedural requirements as set forth in Section 2. Finally, the entire CFD is vulnerable to attack and will likely be overturned by the courts in any event due to the abundant legal issues raised in Kashiwa's prior Protest Letters (e.g., no "additional services" being provided to Kashiwa parcels, equal protection issues, CEQA issues, and regulatory takings). The City Council had several opportunities to act in the interests of justice, exclude Kashiwa from the CFD, and avoid challenges to the CFD. Now, the City has no choice, and it legally CANNOT approve the CFD (even if it decides to exclude Kashiwa), for at least one year, due to the vote failure. Very truly yours, l/ BENJAMIN M. REZNIK DAVID P. CINCOTTA SEENA MAX SAMIMI for Jeffer Mangels Butler & Mitchell LLP 61805136v2 JMBM jmbm.com City of South San Francisco March 12, 2018 Page 4 cc: Steven T. Mattas, Meyers Nave (smattasgmeyersnave.com) Scott R. Ferguson, Jones Hall (sfer usongioneshall.com) Billy Gross, Senior Planner (Billy.Gross Assf.net) 61805136x2 EXHIBIT 1 Samimi, Seena Max From: Martinelli, Krista <Krista.Martinelli @ssf.net> Sent: Thursday, March 08, 2018 4:44 PM To: Samimi, Seena Max; Gross, Billy Cc: Reznik, Benjamin M.; Cincotta, David Subject: RE: CFD Ballot - Kashiwa Fudosan America Attachments: proof of pub CNSB #3069511 GABRIEL RODRIGUEZ.PDF Mr. Samimi, Proof of publication is attached. It was inadvertently omitted from the response below. Thank you! Krista Krista Joy Martinelli South San Francisco City Clerk P.O. Box 711 South San Francisco, CA 94080 650- 877 -8518 Krista.martinelli(a ssf.net www,ssf.net From: Martinelli, Krista Sent: Thursday, March 8, 2018 4:41 PM To: 'Samimi, Seena Max'; Gross, Billy Cc: Reznik, Benjamin M.; Cincotta, David Subject: RE: CFD Ballot - Kashiwa Fudosan America Dear Mr. Samimi, Please see below the responses to your inquiry regarding proposed CFD 2017 -01. Inquiry: First, can you please forward the notice that was published pursuant to Section 53322 of the CA Govt. Code? Response: The notice was published pursuant to Government Code section 53322, which is the requirement to hold and publish a notice of the public hearing. The proof of publication is attached. Inquiry: Second, can you please provide the land ownership percentages of all landowners within the proposed CFD Boundaries, including,the City? We were unable to locate this information in the staff report or consultant reports, so if it is there, can you please indicate where that information can be found in the record? We would like to see the calculations and backup documents that support the various acreages owned by each landowner. Response: The information below listing the parcels and acreages was compiled by City staff with assistance from its consultants and was used to prepare the ballots. 1. OPD a. Parcel 1 is 5.49 acres b. Parcel 3 is 3.74 acres c. Parcel 4 is 10.07 acres d. APN 015 - 010 -240 is 3.79 acres e. Lot Line Adjustment for Parcel A is 21.15 acres 2. City a. Parcel 5 is 3.71 acres b. Parcel 6 is 4.70 acres 3. Kashiwa a. APN 015 - 010 -220 is 12.01 acres b. APN 015 - 010 -290 is 10.50 acres Krista Joy Martinelli South San Francisco City Clerk P.O. Box 711 South San Francisco, CA 94080 650- 877 -8518 Krista.martinelliL&ssf.net www.ssf.net From: Samimi, Seena Max [mailto:SXSCd)JMBM.com] Sent: Wednesday, March 7, 2018 3:18 PM To: Martinelli, Krista; Gross, Billy Cc: Reznik, Benjamin M.; Cincotta, David Subject: RE: CFD Ballot - Kashiwa Fudosan America Dear Ms. Martinelli, I am writing to request some additional information relating to the proposed Oyster Point CFD. First, can you please forward the notice that was published pursuant to Section 53322 of the CA Govt. Code? Second, can you please provide the land ownership percentages of all landowners within the proposed CFD Boundaries, including the City? We were unable to locate this information in the staff report or consultant reports, so if it is there, can you please indicate where that information can be found in the record? We would like to see the calculations and backup documents that support the various acreages owned by each landowner. Thank you very much in advance for your prompt response to the two inquiries above. Best, ss Seena Max Samimi I Attorney at Law Jeffer Mangels Butler & Mitchell LLP I JMBM 1900 Avenue of the Stars, 7th Floor, Los Angeles, CA 90067 D: (310) 785 -5344 1 M: (310) 972 -1318 1 E: SSamimi @JMBM.com This e -mail message and any attachments are confidential and maybe attorney - client privileged. Dissemination, distribution or copying of this message or attachments without proper authorization is strictly prohibited. If you are not the intended recipient, please notify JMBM immediately by telephone or by a -mail, and permanently delete the original, and destroy all copies, of this message and all attachments. For further information, please visit JMBM.com. From: Martinelli, Krista [ mailto :Krista.Martinelli(cbssf.netl Sent: Tuesday, March 06, 2018 9:57 AM To: Samimi, Seena Max Subject: RE: CFD Ballot - Kashiwa Fudosan America Dear Seena, Thank for your email. I returned to the office yesterday and can confirm that the ballot was received in our office on March 2, 2018 at 11:55 am. Thank you so much for your email seeking confirmation. All the best, Krista Krista Joy Martinelli South San Francisco City Clerk P.O. Box 711 South San Francisco, CA 94080 650- 877 -8518 Krista.martinellikssf.net www.ssf.net From: Samimi, Seena Max [mailto:SXS(a)JMBM.com] Sent: Thursday, March 1, 2018 5:47 PM To: Martinelli, Krista Cc: Reznik, Benjamin M.; Cincotta, David; Gross, Billy Subject: CFD Ballot - Kashiwa Fudosan America Dear Ms. Martinelli, I hope you are well. I'm writing to confirm whether you have received the executed CFD ballot from KFA (copy attached). It was sent to the City via mail on Monday, 2/26/18. Please confirm receipt. Thank you. Best, ss Seena Max Samimi I Attorney at Law Jeffer Mangels Butler & Mitchell LLP I JMBM 1900 Avenue of the Stars, 7th Floor, Los Angeles, CA 90067 D: (310) 785 -5344 1 M: (310) 972 -1318 1 E: SSamimi @JMBM.com This a -mail message and any attachments are confidential and maybe attorney - client privileged. Dissemination, distribution or copying of this message or attachments without proper authorization is strictly prohibited. If you are not the intended recipient, please notify JMBM immediately byte leph one or by e -mail, and permanently delete the original, and destroy all copies, of this message and all attachments. For further information, please visit JMBM.com. EXAMINER - SO. SAN FRANCISCO 303 TWIN DOLPHIN DR #600, REDWOOD CITY, CA 94065 Telephone (650) 556 -1556 / Fax (650) 392 -7587 GABRIEL RODRIGUEZ CITY OF SOUTH SAN FRANCISCO /CITY CLERK'S O NPEN #: 3069511 400 GRAND AVENUE SOUTH SAN FRANCI, CA - 94083 PROOF OF PUBLICATION (2015.5 C.C.P.) State of California ) County of SAN MATEO ) ss Notice Type: HRG - NOTICE OF HEARING Ad Description: Notice of PH CFD No. 2017 -01 I am a citizen of the United States and a resident of the State of California, I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer and publisher of the EXAMINER - SO. SAN FRANCISCO, a newspaper published in the English language in the city of, and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of , State of California, under date of , Case No.. That the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit 11/10/2017 Executed on: 11/10/2017 At Los Angeles, California I certify (or declare) under penalty of perjury that the foregoing is true and correct. 4- Vt Signature CITY OF SOUTH SAN FRANCISCO NOTICE OF PUBLIC HEARING COM- MUNITY FACILITIES DISTRICT NO. 2017 -01 (PUBLIC SERVICES AND FACILITIES) Notice is hereby given that, on October 11, 2017, the City Council (the City Council ") of the City of South San Francisco the "City") adopted its " esolution of Intention To Establish A Community Facilities District" (the "Resolution of Inten- tion"), in which it declared its intention to establish the "City of South San Francisco Communityry Facilities District No. 2017 -01 (Public Services and Facilities)" (the "CFD ") under the Mello -Roos Community Facilities Act of 1982, constituting Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the Califomia Government Code (the "Ad "). Under the Act and the Resolution of Intention, the City Council gives notice as follows: 1. The text of the Resolution of Intention, with Exhibits A and B thereto, as adopted by the City Council, is on file with City clerk and reference is made thereto for the particular provisions thereof. The text of the Resolution of Intention is summarized as follows: a. Under the Act, the City Council is undertaking proceedings for the establishment of the CFD, the boundaries of which are shown on a map on file with the City Clerk. b. The purpose of the CFD is to provide for the financing of facilities (the "Facilities ") as more fully described in the Resolution of Intention and Exhibit A thereto. c. The method of financing the Services and the Facilities is through the imposition and levy of a special tax (the "Special Tax) to be apportioned on the proper- ties in the CFD under the rate and method of appor- tionment described in the Resolution of Intention and Exhibit B thereto. d. The Resolution of Intention directed the preparation of a CFD Report that shows the Services and Facilities by type that are required to adequately meet the needs of the CFD and the esti- mated costs of the Services and the Facilities. The CFD Report will be made a permanent part of the record of the public hearing specified below. Reference This space for filing stamp only is made to the CFD Report as filed with the City Clerk. e. As set forth below, the City Council will hold a public hearing on the establishment of the CFD, the Services and the Facilities, and the Special Tax. 2. The time and place established under the Resolution of Intention for the public hearing required under the Act are Monday, November 20, 2017, at 7:00 p.m. or as soon as possible thereafter, at the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. 3. At the hearing, the testimony of all inter- ested persons or taxpayers, Inducing all persons owning property within the CFD, for or against the establishment of the CFD, the Special Tax, the extent of the CFD, and the furnishing of the specified Services and Facilities will be heard. Any person interested may file a protest in writing as provided in Section 53323 of the Act. Any protests pertaining to the regularly or sufficiency of the proceedings shall be in writing and shall Beady set forth the irregularities and defects to which objection is made. All written protests must be filed with the City Clerk on or before the time fixed for the hearing. If 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be included in the CFD, or the owners of one -half or more of the area of land in the territory proposed to be included in the CFD and not exempt from the Special Tax, file written protests against the establishment of the CFD, and the protests are not withdrawn to reduce the value of the protests to less than a majority, the City Council shall take no further action to create the CFD or levy the Special Tax for a period of one year from the date of decision of the City Council, and, if the majority protests of the registered voters or landowners are only against the furnishing of a type or types of Services or Facilities within the CFD, or against levying a specified part of the Special Tax, those types of Services or Facilities or the specified part of the Special Tax will be eliminated from the roceed- ings to form the CFD. 4. If there is no majority protest, the City Council may submit the levy of the Special Tax for landowner voter approval at a special election. Approval of the Special Tax requires the approval of two - thirds of the votes cast at a special election by the landowner voters within the CFD. If you have any questions regarding this matter, contact the City Clerk's Office, 400 Grand Avenue, (650) 877 -8518. /S/ Krista Martinelli, City Clerk City of South San Francisco 11/10/17 NPEN - 3069511# EXAMINER - SO. SAN FRANCISCO EXHIBIT 2 � JMBM ��� ��, �� l %tier& Mitchell of - J David P. Cincotta Direct: (415) 984 -9687 Fax: (800) 365 -1372 dcincotta @jmbm.com Two Embarcadero Center, 5th Floor San Francisco, California 94111 -3813 (415) 398 -8080 (415) 398 -5584 Fax www.jmbm.com Ref: 77173 -0001 September 1, 2017 Steven T. Mattas Assistant City Attorney City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 Re: Proposed Oyster Point Community Facilities District Dear Mr. Mattas: On behalf of Kashiwa Fudosan American ( "KFA "), thank you for providing the materials related to the proposed Oyster Point Community Facilities District (the "CFD "). We have reviewed the Updated Development Plan, the proposed Schedule for improvements, the Draft Operations and Management Budget, the Staff Report -dated August 2, 2017, additional exhibit materials and the Seifel Economic Benefit and Value Enforcement Report. We have also reviewed some historical materials which we were able to locate on the City's website. We also thank the staff of Greenland and SKS for its presentation of the plans and schedule of improvements in our meeting last week. You have asked us to return the Petition to you by September 5. Unfortunately, after our review and analysis of these materials, KFA cannot agree to support the designation of the CFD so we will not be returning the Petition Form. We have not seen any real justification for the inclusion of the KFA properties other than adding another source of revenue for the CFD. The improvements and increased services are for the residents of the City at large and particularly the occupants of the Greenland properties. There are no infrastructure improvements or increased services to the KFA properties and tenants. Any benefit to the KFA properties is purely incidental yet it is being asked to pay a significant portion of the funds for the CFD. KFD is the only non - participant in these improvements being asked to contribute its resources for the District. There is no clear reasoning why other adjacent and nearby properties along Oyster Point Boulevard have not been included in the CFD. We also believe the creation of the CFD is premature. The proposal to convert the proposed office uses that were originally approved for Phases III and IV of the Development Plan to a mixed use development of residential and retail uses has not even published its Environmental Review documents. Without knowing the final project approval or its potential environmental impacts it is impossible to know the potential impacts on the traffic, community services, or the necessary infrastructure. Nor is it known what the likely financial contribution A Limited Liability Law Partnership Including Corporations / Los Angeles • San Francisco • Orange County 612701130 Steven T. Mattas September 1, 2017 Page 2 the revised project could make to the CFD. This makes the program for the CFD highly speculative and KFA cannot support its creation. If the City changes the CFD going forward, KFA would welcome the opportunity to discuss the future of the Oyster Point neighborhood. Very truly yours AVID P. CINCOT`I A, Counsel to Jeffer Mangels Butler & Mitchell LLP DPC:lw cc: Marian Lee, Assistant City Manager JMBM 61270113v JONES HALL MEMORANDUM TO: FROM: DATED: RE: Government Code Section 54957.5 SB 343 Agenda Item # (o Members of the City Council Scott R. Ferguson March 13, 2018 Community Facilities District No. 2017 -01 475 Sansome Street Suite 1700 San Francisco, CA 94111 t. 415.391.5780 f. 415.276.2088 This memorandum responds to various legal issues raised by Kashiwa Fudosan America ( "Kashiwa ") in the letter submitted by its counsel, Jeffer Mangels Butler & Mitchell LLP, dated March 12, 2018, regarding the landowner election to approve the special tax levy for the community facilities district captioned above (the "CFD ") scheduled for March 14, 2018. (a) The City -Owned Land is Properly Included in Acreage Eligible to Vote. Issue: Kashiwa has alleged that the two City -owned parcels included in the CFD are not eligible to vote in the landowner election. Legal Standard: The Mello -Roos Act provides that a governmental agency (such as the City) is not a "landowner" for purposes of a landowner election, unless one or more exceptions exist, including the following: • "The land owned by a public agency would be subject to a special tax pursuant to Section 53340.1." (Govt. Code Section 53317(f)(1).) [Section 53340.1 of the Government Code provides that, if governmentally -owned property is leased to a private party, "the special tax shall ... be levied on the leasehold or possessory interest and shall be payable by the owner of the leasehold or possessory interest. "] • "The public agency states in the proceedings that its land is intended to be transferred to private ownership and provides in the proceedings that its land will be subject to the special tax on the same basis as private property within the district and affirmatively waives any defense based on the fact of public ownership, to any action to foreclose on the property in the event of nonpayment of the special tax." (Govt. Code 53317(f)(3).) A PROFESSIONAL LAW CORPORATION r,vti�.jo,tes��3li.co?� JONES HALL City Council City of South San Francisco Page 2 Analysis: The two City -owned parcels in the CFD are Parcel 5, which has been designated as future commercial - recreation/retail /open space, and Parcel 6, which is intended for hotel development. The Resolution of Intention (Section 7), Resolution of Formation (Section 7(d)) and Resolution Calling Special Election (Section 2) each contain the statement of the City's intent to transfer its land in the CFD to private parties. The City has provided sufficient notice of the statutory basis for counting the City's votes and has complied with the statute. Whether the transfer is in the form of a sale or a long -term leasehold, the ultimate occupant will be subject to the special tax levy. Taken together, the exceptions described above permit the City to be considered a "landowner" for purposes of the Mello -Roos Act. The City has properly included Parcels 5 and 6 in the acreage eligible to vote in the landowner election. (b) The Public Hearing Notice Was Valid. Issue: Kashiwa has alleged that the published notice of the public hearing (held in November 2017) was defective because it did not describe the substance of the protests against the CFD that had been received. Legal Standard: The Mello -Roos Act requires the notice of public hearing to: • "...describe, in summary, the effect of protests made by registered voters or landowners against the establishment of the district, the extent of the district, the furnishing of a specified type of facilities or services, or a specified special tax, as provided in Section 53324." (Govt. Code § 53322(b)(3).) Section 53324 of the Government Code provides: • "If 50 percent or more of the registered voters, or six registered voters, whichever is more, residing within the territory proposed to be included in the district, or the owners of one -half or more of the area of the land in the territory proposed to be included in the district and not exempt from the special tax, file written protests against the establishment of the district, and protests are not withdrawn so as to reduce the value of the protests to less than a majority, no further proceedings to create the specified community facilities district or to authorize the specified special tax shall be taken for a period of one year from the date of the decision of the legislative body. If the majority protests of the registered voters or of the landowners are only against the furnishing of a specified type or types of facilities or services within the district, or against levying a specified special tax, those types of facilities or services or the specified special tax shall be eliminated from the resolution of formation." A PROFESSIONAL LAW CORPORATION www.joneshall.com JONES HALL City council City of South San Francisco Page 3 Analysis: The Mello -Roos Act requires the notice of public hearing to describe the effect of protests, not to summarize the substance of any protests actually submitted. The notice of public hearing contained a lengthy description of the effect of voter or landowner protests made at or before the hearing, which is substantially similar to Section 53324 of the Government Code and was contained in paragraphs 3 and 4: 6'3. At the hearing, the testimony of all interested persons or taxpayers, including all persons owning property within the CFD, for or against the establishment of the CFD, the Special Tax, the extent of the CFD, and the furnishing of the specified Services and Facilities will be heard. Any person interested may file a protest in writing as provided in Section 53323 of the Act. Any protests pertaining to the regularity or sufficiency of the proceedings shall be in writing and shall clearly set forth the irregularities and defects to which objection is made. All written protests must be filed with the City Clerk on or before the time fixed for the hearing. If 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be included in the CFD, or the owners of one- half or more of the area of land in the territory proposed to be included in the CFD and not exempt from the Special Tax, file written protests against the establishment of the CFD, and the protests are not withdrawn to reduce the value of the protests to less than a majority, the City Council shall take no further action to create the CFD or levy the Special Tax for a period of one year from the date of decision of the City Council, and, if the majority protests of the registered voters or landowners are only against the furnishing of a type or types of Services or Facilities within the CFD, or against levying a specified part of the Special Tax, those types of Services or Facilities or the specified part of the Special Tax will be eliminated from the proceedings to form the CFD. 4. If there is no majority protest, the City Council may submit the levy of the Special Tax for landowner voter approval at a special election. Approval of the Special Tax requires the approval of two - thirds of the votes cast at a special election by the landowner voters within the CFD." This summary of the effect of protests complied with the plain language of Mello -Roos Act Section 53322(b)(3). Kashiwa's assertion simply misreads this provision of the Act. If Kashiwa's reading were correct, it would not be possible to comply: the notice is required to be published 7 days before the public hearing, but written and oral protests can be submitted any time before the close of the public hearing. A PROFESSIONAL LAW CORPORATION www.joneshall.com Government Code Section 54957.5 SB 343 City Council Agenda 03.14.18 Item # 6 EXHIBIT A CANVASS AND STATEMENT OF RESULT OF ELECTION CITY OF SOUTH SAN FRANCISCO Community Facilities District No. 2017 -01 (Public Services and Facilities) I hereby certify that on March 14, 2018, 1 canvassed the returns of the election held on March 14, 2018, in the City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities) and the total number of ballots cast in such Community Facilities District and the total number of votes cast for and against the measure are as follows and the totals as shown for and against the measure are full, true and correct: City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities) Special Tax Election, March 14, 2018 Qualified Landowner Votes Votes Cast J 7 Ballot Measure (attached) YES NO ►'� �aJ'o r� 7 4. 1 1. Exhibit A City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-190 Agenda Date:3/14/2018 Version:1 Item #:6a. Resolution declaring results of special landowner election and directing recording of notice of special tax lien within the City Of South San Francisco Community Facilities District No.2017-01 (Public Services And Facilities) WHEREAS,on December 4,2017,this City Council adopted Resolution No.17-1124 entitled “Resolution of Formation of Community Facilities District,City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities)”(the “Resolution of Formation”),ordering the formation of the "City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities)"(the “CFD”),defining the public services (the “Services”)and public facilities (the “Facilities”)to be provided by the CFD,authorizing the levy of a special tax on property within the CFD and preliminarily establishing an appropriations limit for the CFD,all under the Mello-Roos Community Facilities Act of 1982,Chapter 2.5 of Part 1 of Division 2 of Title 5,commencing at Section 53311,of the California Government Code (the “Act”); and WHEREAS,under the Resolution of Formation,and Resolution No.17-1125 entitled "Resolution Calling Special Landowner Election for Community Facilities District,City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities)"(the “Election Resolution”)adopted by this City Council on December 4,2017,the propositions of the levy of the special tax and the establishment of the appropriations limit were submitted to the qualified electors of the CFD as required by the provisions of the Act; and WHEREAS,pursuant to the Election Resolution,which is incorporated herein by reference,the special election has been held and the City Clerk has on file a Canvass and Statement of Results of Election (the “Canvass”),a copy of which is attached hereto as Exhibit A; and WHEREAS,this City Council has been informed of the Canvass,finds it appropriate and wishes to complete its proceedings for the CFD. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco,as follows: 1.Issues Submitted.Pursuant to the Act,the issues of (i)the levy of the special tax in the CFD and (ii) the establishment of the appropriations limit for the CFD were submitted to the qualified electors (as defined below) of the CFD at an election called therefor pursuant to the Election Resolution. 2.Canvass and Issues Approved.This City Council hereby approves the Canvass and finds that it shall be a permanent part of the record of its proceedings for the CFD.Pursuant to the Canvass,the issues presented at the special election were approved by the qualified electors of the CFD by more than two-thirds of the votes cast at the special election. 3.Proceedings Approved.Pursuant to the voter approval,the CFD is hereby declared to be fully formedCity of South San Francisco Printed on 3/30/2018Page 1 of 2 powered by Legistar™ File #:18-190 Agenda Date:3/14/2018 Version:1 Item #:6a. 3.Proceedings Approved.Pursuant to the voter approval,the CFD is hereby declared to be fully formed with the authority to levy the special taxes and to have the established appropriations limit,all as heretofore provided in these proceedings and in the Act.It is hereby found that all prior proceedings and actions taken by this City Council with respect to the CFD were valid and in conformity with the Act. 4.Notice of Tax Lien.The City Clerk is hereby directed to complete,execute and cause to be recorded in the office of the County Recorder of the County of San Mateo,a notice of special tax lien in the form required by the Act, such recording to occur no later than 15 days following adoption of this resolution. 5.Effective Date. This resolution shall take effect upon its adoption. ***** City of South San Francisco Printed on 3/30/2018Page 2 of 2 powered by Legistar™ Exhibit A EXHIBIT A CANVASS AND STATEMENT OF RESULT OF ELECTION CITY OF SOUTH SAN FRANCISCO Community Facilities District No. 2017-01 (Public Services and Facilities) I hereby certify that on March 14, 2018, I canvassed the returns of the election held on March 14, 2018, in the City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities) and the total number of ballots cast in such Community Facilities District and the total number of votes cast for and against the measure are as follows and the totals as shown for and against the measure are full, true and correct: Qualified LandownerVotes Votes Cast YES NO City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities) Special Tax Election, March 14, 2018 _____ _____ _____ _____ Ballot Measure (attached)   OFFICIAL BALLOT  SPECIAL TAX ELECTION  San Mateo County   March 14, 2018    CITY OF SOUTH SAN FRANCISCO Community Facilities District No. 2017-01 (Public Services and Facilities)   INSTRUCTIONS TO VOTERS: This ballot is for a special, landowner election. You must return this ballot in the enclosed postage paid envelope to the office of the City Clerk of the City of South San Francisco no later than the hour of 5:00 p.m. on Wednesday, March 7, 2018, either by mail or in person. The City Clerk's office is located at 400 Grand Avenue, South San Francisco, CA 94080.   To vote on the measure, mark a cross (+) with pen or pencil in the voting square after the word "YES" or after the word "NO". All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.   If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of South San Francisco and obtain another. BALLOT MEASURE LABEL   Shall the City of South San Francisco (the "City") be authorized to annually levy a special tax within the City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities) (the "CFD") in accordance with the rate and method contained in the Resolution of Formation adopted by the City Council on December 4, 2017, commencing in fiscal year 2018-19, to pay for public services, public facilities and costs of the City in administering the CFD, and shall the annual appropriations limit of the CFD be established at $1,500,000? YES:  NO:  FULL STATEMENT OF THE BALLOT MEASURE Shall the measure authorizing the City of South San Francisco (the "City") to annually levy a special tax solely on lands within the City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities) (the "CFD") in accordance with the rates (including annual escalation), duration, and method contained in the Resolution of Formation of the CFD adopted by the City Council of the City on December 4, 2017, commencing in the City's fiscal year 2018-19, to pay for the public services and the public facilities for the CFD described in said Resolution of Formation including to pay the costs of the City in administering the CFD, with the amount of money to be raised annually to range between $304,322 and $5,435,843 over the first 30 years of the levy, and initially establishing the annual appropriations limit of the CFD at $1,500,000, be adopted?       Number of Votes: Property Owner:     City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-192 Agenda Date:3/14/2018 Version:1 Item #:6b. Ordinance levying special tax within the City of South San Francisco Community Facilities District No.2017- 01 (Public Services And Facilities). WHEREAS,on October 11,2017,this City Council adopted Resolution No.17-981 entitled “Resolution of Intention to Establish a City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities”(the “Resolution of Intention”),and has conducted proceedings (the “Proceedings”)to establish the "City of South San Francisco Community Facilities District No.2017-01 (Public Services and Facilities)"(the “CFD”)under the Mello-Roos Community Facilities Act of 1982,Chapter 2.5 of Part 1 of Division 2 of Title 5,commencing at Section 53311,of the California Government Code (the “Act”)to fund certain public services (the “Services) and public facilities (the "Facilities") as provided in the Act; and WHEREAS,pursuant to notice as specified in the Act,and as part of the Proceedings,this City Council held a public hearing on December 4,2017,as called pursuant to the Resolution of Intention relative to the determination to proceed with the formation of the CFD and the rate and method of apportionment of the special tax (“Special Tax”)to be levied within the CFD to fund the Public Services and Facilities,and at such hearing all persons desiring to be heard on all matters pertaining to the formation of the CFD and the levy of the Special Tax were heard,substantial evidence was presented and considered by this City Council and a full and fair hearing was held; and WHEREAS,on December 4,2017,this City Council adopted Resolution No.17-1124 entitled “Resolution of Formation of Community Facilities District,City of South San Francisco Community Facilities District No. 2017-01 (Public Services and Facilities)”(the “Resolution of Formation”),pursuant to which it completed the Proceedings for the establishment of the CFD,the authorization of the levy of the Special Tax within the CFD and the calling of an election within the CFD on the propositions of levying the Special Tax and establishing an appropriations limit within the CFD; and WHEREAS,on March 14,2018,a special election was held among the landowner voters within the CFD at which such voters approved such propositions by the two-thirds vote required by the Act,which has been confirmed by resolution of this City Council. NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the record before it,as described below, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION 1.Authorization of Special Tax 1.By the passage of this Ordinance,this City Council hereby authorizes and levies the Special Tax within CFD No.2017-01 (Public Services and Facilities)pursuant to the Act,at the rate and in accordance with the rate and method of apportionment of Special Tax set forth in the Rate and Method of Apportionment as set forth in Exhibit B of the Resolution of Formation,which is incorporated herein by reference.The Special Tax is hereby levied commencing in fiscal year 2018-19 and in each fiscal year thereafter to pay for the Public Services and Facilities and all costs of administering the CFD,as contemplated by the Resolution of Formation City of South San Francisco Printed on 3/15/2018Page 1 of 2 powered by Legistar™ File #:18-192 Agenda Date:3/14/2018 Version:1 Item #:6b. and the Proceedings. 2.The Director of Finance is hereby authorized and directed each fiscal year to determine the specific Special Tax to be levied for the next ensuing fiscal year for each parcel of real property within the CFD,in the manner and as provided in the Resolution of Formation. 3.Exemptions from the levy of the Special Tax shall be as provided in the Resolution of Formation and the applicable provisions of the Act.In no event shall the Special Tax be levied on any parcel within the CFD in excess of the maximum Special Tax specified in the Resolution of Formation. 4.All of the collections of the Special Tax shall be used as provided in the Act and in the Resolution of Formation,including,but not limited to,the payment of costs of the Public Services and Facilities,the payment of City costs in administering the CFD, and the costs of collecting and administering the Special Tax. 5.The Special Tax shall be collected in the same manner as ordinary ad valorem taxes are collected and shall have the same lien priority,and be subject to the same penalties and the same procedure and sale in cases of delinquency as provided for ad valorem taxes;provided,however,that this City Council may by resolution provide for other appropriate methods of collection of the Special Tax.In addition,the provisions of Section 53356.1 of the Act shall apply to delinquent Special Tax payments.The Finance Director is hereby authorized and directed to provide all necessary information to the auditor/tax collector of the County of San Mateo in order to effect proper billing and collection of the Special Tax,so that the Special Tax shall be included on the secured property tax roll of the County of San Mateo for fiscal year 2018-19 and for each fiscal year thereafter until no longer required to pay for the Services or Facilities or until otherwise terminated by the City. SECTION 2.Severability If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional or if the Special Tax is found inapplicable to any particular parcel within the CFD by a court of competent jurisdiction,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances,shall not be affected thereby and shall continue in full force and effect.To this end,provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence, clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 3.Publication and Effective Date Pursuant to the provisions of Government Code section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption. ***** City of South San Francisco Printed on 3/15/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-193 Agenda Date:3/14/2018 Version:1 Item #:7. Motion to approve the Minutes from the meeting of February 28, 2018. City of South San Francisco Printed on 3/8/2018Page 1 of 1 powered by Legistar™ WEDNESDAY, FEBRUARY 28, 2018 7:00 p.m. CALL TO ORDER Time: 7:00 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino, and Gupta, Mayor Pro Tern Matsumoto and Mayor Normandy. PLEDGE OF ALLEGIANCE John Baker led the pledge of allegiance. AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF None. PRESENTATIONS 1. 2018 City of South San Francisco Career & Resource Fair. (Mich Mercado, HR Manager) Manager Mercado invited the Council and community to the Career and Resource Fair on March 16, 2018. PUBLIC COMMENTS None. COUNCIL COMMENTS /REQUESTS Councilmember Addiego welcomed Councilmember Gupta back. He stated he attended the Chamber of Commerce Installation and Awards Night on former Mayor Gupta's behalf. He introduced Michelle Evans, Planning Commissioner. Councilmember Gupta discussed his recent trip and the importance of air quality. Councilmember Garbarino requested adjourning in memory of Kathleen Lapuyade. He announced MINUTES o� CITY COUNCIL H CITY OF SOUTH SAN FRANCISCO U O c9L1FOR�P REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, FEBRUARY 28, 2018 7:00 p.m. CALL TO ORDER Time: 7:00 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino, and Gupta, Mayor Pro Tern Matsumoto and Mayor Normandy. PLEDGE OF ALLEGIANCE John Baker led the pledge of allegiance. AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF None. PRESENTATIONS 1. 2018 City of South San Francisco Career & Resource Fair. (Mich Mercado, HR Manager) Manager Mercado invited the Council and community to the Career and Resource Fair on March 16, 2018. PUBLIC COMMENTS None. COUNCIL COMMENTS /REQUESTS Councilmember Addiego welcomed Councilmember Gupta back. He stated he attended the Chamber of Commerce Installation and Awards Night on former Mayor Gupta's behalf. He introduced Michelle Evans, Planning Commissioner. Councilmember Gupta discussed his recent trip and the importance of air quality. Councilmember Garbarino requested adjourning in memory of Kathleen Lapuyade. He announced the City of San Mateo's sponsorship of meals for the 101 st Airborne. Mayor Normandy congratulated the South San Francisco Warriors on winning the PAL tournament. She requested adjourning in memory of Bill Spremich. She announced that the Arbor Foundation recognized South San Francisco as a Tree City. PUBLIC HEARING 2. Report regarding consideration of applications for a Use Permit, Design Review, Transportation Demand Management Plan, and Vesting Tentative Parcel Map to construct a new six -story mixed -use building with a total of 172 residential units and approximately 10,900 square feet of retail at 988 El Camino Real and associated California Environmental Quality Analysis. (Adena Friedman, Senior Planner) Senior Planner Friedman presented a PowerPoint outlining the subject site, project overview, entitlements, proposed density and floor area ratio (FAR), incentive program, parking summary, zoning and General Plan consistency, transportation demand management program, city review and meetings, CEQA Consistency Analysis, and staff recommendation. Elaine Breeze, SummerHill Apartment Communities, highlighted the planning approach and process including explanation of existing easements, existing utilities, and collaborative process. Sara Fernandez, KTGY Architecture & Planning, presented the project design, circulation plan, parking, and site plan. Ms. Breeze provided an overview of the landscape plan and amenities, incentive program including TDM program, green building measures, offsite improvements, and additional project benefits. Wendy Sinclair -Smith expressed concern regarding the project impact on sewers, traffic and scale. John Baker welcomed transit oriented projects that increase the housing supply but felt the project had too much parking. He discussed people's opposition to use of public transit. He encouraged the City to reduce parking and ensure adequate supply of affordable housing. Fred Bravo discussed his family's ownership and efforts to find the appropriate developer for the property. He summarized the history of the property. He expressed excitement about the plans submitted by SummerHill and urged the Council to approve the project. Christina Fernandez, San Mateo County Economic Development Association (SMCEDA), indicated support for the project. She added that, as a resident of South City, she supported the project for its transit accessibility and much needed housing. Councilmember Gupta indicated support for the project and commended the developer on the creative proposed use of the corner while meeting the easement requirements. He thanked the Housing Subcommittee, Planning Commission and Design Review Board. He REGULAR CITY COUNCIL MEETING FEBRUARY 28, 2018 MINUTES PAGE 2 discussed the need to improve traffic and pedestrian circulation separate from the project. Councilmember Addiego clarified that ingress and egress was only achieved at El Camino, the southernmost portion of the property. He asked about access to the carwash and daytime traffic. Senior Planner Friedman discussed the traffic study. Councilmember Addiego stated Charlie Petrocchi would be proud of the project. Senior Planner Friedman presented the existing a.m. and p.m. peak trips generated versus the proposed trips. Councilmember Addiego discussed other quality SummerHill developments and stated he was pleased to have them back. Councilmember Garbarino stated the design was appropriate. He asked about trash collection. Ms. Breeze discussed the dumpster location and staging area for collection. Councilmember Garbarino asked about retail deliveries. Ms. Breeze stated deliveries would come off of Chestnut. Councilmember Garbarino disclosed that he discussed the project with Ms. Breeze. Mayor Pro Tem Matsumoto disclosed that she met with the developer. She stated her concerns with traffic flow and parking had been addressed. She discussed her familiarity with the area. She expressed appreciation for the transportation demand management plan. She stated had been concerned with the mass but the building would complement the area. She stated residents would drive and park at the property to take advantage of the fitness park and retail. She asked if there would be an onsite manager and the meaning of turnkey. Senior Planner Friedman stated there would be an onsite manager. She explained the electric vehicle charging stations, with one for commercial. Mayor Pro Tem Matsumoto discussed childcare fees and asked how the fees could be used. City Manager Futrell stated the fees could only be used for acquisition, renovation or construction of additional Pre -K facilities. Mayor Pro Tem Matsumoto confirmed that the use of native, water efficient plants was recommended, not mandatory. She indicated support for installation of purple pipes and suggested it be mandated on future projects. Mayor Normandy indicated support for the project. She stated parking was appropriate and should be considered with the Civic Center Master Plan. She asked about the clubroom. Senior Planner Friedman stated it was a private amenity for the tenants. Mayor Normandy stated she would be walking through the project with Ms. Breeze. In response to Councilmember Addiego, Senior Planner Friedman explained the sewer capacity study and extension for the project. Manager Mehra stated a sewer analysis would be done prior to occupation. Senior Planner Friedman clarified that the analysis had been completed and the proposed sewer was adequate. Mayor Pro Tem Matsumoto discussed the Planning Commission's request for benches in the park but she suggested the eating be close to the retail. Councilmember Addiego concurred with Mayor Pro Tem Matsumoto. Mayor Normandy requested a separate rendering for the fitness park. Senior Planner Friedman stated the applicant had committed to work with the Planning Commission in designing the park. REGULAR CITY COUNCIL MEETING FEBRUARY 28, 2018 MINUTES PAGE 3 2a. Resolution making findings and a determination that the 988 El Camino Real mixed -use project is exempt from the California Environmental Quality Act pursuant to California Environmental Quality Act Guidelines sections 15332 and 15183, and per Public Resources Code section 21155.4, and that the Project is within the scope of the El Camino Real /Chestnut Avenue Area Plan pursuant to California Environmental Quality Act Guidelines section 15168. Motion - Councilmember Garbarino / Second - Councilmember Addiego: that this Resolution, RES 29 -2018, be approved. Approved by roll call vote: Yes: 5 - Mayor Liza Normandy, Mayor Pro Tem Karyl Matsumoto, Councilmember Richard Garbarino, Councilmember Gupta, and Councilmember Addiego Enactment No: RES 29 -2018 2b. Resolution making findings and approving the entitlements request (UP 17-0013, DR17- 0049, TDM 17 -0006, and PM 17 -0004) to construct a new six -story mixed -use building with a total of 172 residential units and approximately 10,900 square feet of retail at 988 El Camino Real. Motion - Councilmember Garbarino / Second - Councilmember Addiego: that this Resolution, RES 30 -2018, be approved. Approved by roll call vote: Yes: 5 - Mayor Liza Normandy, Mayor Pro Tem Karyl Matsumoto, Councilmember Richard Garbarino, Councilmember Gupta, and Councilmember Addiego Enactment No: RES 30 -2018 3. Report regarding a proposed Zoning Text Amendment to the South San Francisco Municipal Code Chapter 20.280 ( "Downtown Station Area Specific Plan District ") to increase the Maximum Density with Incentives in the Downtown Transit Core (DTC) Sub - District, associated General Plan amendment, Downtown Station Area Specific Plan amendment, and Addendum to the previously certified Downtown Station Area Specific Plan Environmental Impact Report (Adena Friedman, Senior Planner) Senior Planner Friedman explained the DTC District, development standards, incentives program, development feasibility analysis, community meeting, CEQA analysis, and recommendation. Heather Arata, San Mateo County Health System, indicated support for the proposed amendment. Councilmember Addiego asked about the boundaries. Senior Planner Friedman displayed the boundary. Mayor Pro Tem Matsumoto requested clarification about the Planning Commission's request for "family friendly." Senior Planner Friedman stated the discussion was about the size of the units. Mayor Pro Tem Matsumoto expressed concern with where the children would attend schools and suggested the possibility of a charter school. She asked if a CFD would be formed. City Manager Futrell stated a business improvement district might be an option. Mayor Pro Tem Matsumoto asked the closest park. Councilmember Addiego stated REGULAR CITY COUNCIL MEETING FEBRUARY 28, 2018 MINUTES PAGE 4 Paradise Valley. He stated the schools and parks were the City's current responsibility. Mayor Pro Tem Matsumoto expressed concern about the gang use at the closest park. She asked the closest childcare facility. Councilmember Garbarino suggested a partnership with the School District to resolve some of the issues. Mayor Normandy asked why the program was being brought forth. Senior Planner Friedman stated there had only been one development taking advantage of the program and the purpose was to incentivize. Mayor Normandy expressed concern about where housing was located. Director Greenwood discussed the Downtown Plan and potential projects submitted under the program. City Manager Futrell added that the program was an option for developers and would be considered, negotiated and approved by Council. 3a. Resolution making findings and a determination that the Zoning Text Amendment to amend the Maximum Density with Incentives in the Downtown Transit Core Sub - District of the Downtown Station Area Plan and associated General Plan and Downtown Station Area Specific Plan amendments are fully within the scope of environmental analysis as described in the Downtown Station Area Specific Plan 2015 Environmental Impact Report and that the 2018 Addendum is the appropriate environmental document for the project Motion - Councilmember Addiego / Second - Councilmember Gupta: that this Resolution, RES 31- 2018, be approved. Approved by roll call vote: Yes: 3 - Councilmember Richard Garbarino, Councilmember Gupta, and Councilmember Addiego No: 2 - Mayor Liza Normandy, and Mayor Pro Tem Karyl Matsumoto Enactment No: RES 31 -2018 3b. Resolution adopting a General Plan Amendment and Downtown Station Area Specific Plan Amendment to increase the density in the Downtown Transit Core of the Downtown Station Area Specific Plan Motion - Councilmember Gupta / Second - Councilmember Addiego: that this Resolution, RES 32- 2018, be approved. Approved by roll call vote: Yes: 3 - Councilmember Richard Garbarino, Councilmember Gupta, and Councilmember Addiego No: 2 - Mayor Liza Normandy, and Mayor Pro Tem Karyl Matsumoto Enactment No: RES 32 -2018 3c. Ordinance amending the South San Francisco Zoning Ordinance, related to the Downtown Station Area Specific Plan District, in accordance with South San Francisco Municipal Code Chapter 20.550 ( "Amendments to Zoning Ordinance and Map ") Motion - Councilmember Garbarino / Second - Councilmember Addiego: that this Ordinance, be introduced. on first reading. Approved by roll call vote: Yes: 3 - Councilmember Richard Garbarino, Councilmember Gupta, and Councilmember Addiego No: 2 - Mayor Liza Normandy, and Mayor Pro Tem Karyl Matsumoto REGULAR CITY COUNCIL MEETING FEBRUARY 28, 2018 MINUTES PAGE 5 4. Report regarding an amendment to the City's Community Development Block Grant (CDBG) Annual Action Plan for Fiscal Year 2017 -2018 to re- allocate $180,000 from the Housing Rehabilitation Loan Program to Public Improvement projects. (Maria Wada, Community Development Coordinator) 4a. A resolution approving an amendment to the City's Community Development Block Grant (CDBG) Annual Action Plan for Fiscal Year 2017 -2018 to re- allocate $180,000 from the Housing Rehabilitation Loan Program to Public Improvement projects. Deputy Director Selander presented the Community Development Annual Action plan amendment. Mayor Normandy asked where the $180,000 would come from if it did not pass. Deputy Director Selander explained that staff was proposing moving $180,000 from the rehab loan to public facilities capital improvements. Mayor Pro Tern Matsumoto asked what projects the funds would be spent on. Deputy Director Selander stated the pedestrian beacon and lighting projects and the City Engineer was working to identify additional projects. Mayor Pro Tern Matsumoto requested special attention be paid to the senior center. Mayor Normandy thanked staff for expediting of public improvement projects on Grand Avenue. Motion - Councilmember Garbarino / Second - Councilmember Gupta: that this Resolution, RES 33 -2018, be approved. Approved by roll call vote: Yes: 5 - Mayor Liza Normandy, Mayor Pro Tern Karyl Matsumoto, Councilmember Richard Garbarino, Councilmember Gupta, and Councilmember Addiego Enactment No: RES 33 -2018 CONSENT CALENDAR The Deputy City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific items as follows: Mayor Pro Tern Matsumoto pulled Items 5 and 6. Item 5: Councilmember Matsumoto requested a list of follow -up items from the minutes. City Manager stated he would provide an update. Item 6: Councilmember Matsumoto asked about the warrant for 938 Linden. Director Greenwood explained the industrial parcel purchased for St. Vincent De Paul, which remained under the ownership of the Successor Agency and had to be appraised for sale. Mayor Pro Tern Matsumoto asked about the charge of $408 for survey monkey. She requested oral quarterly reports from Chandler Asset Management. Councilmember Addiego asked the value of the portfolio. Director Lee stated $100 million. REGULAR CITY COUNCIL MEETING FEBRUARY 28, 2018 MINUTES PAGE 6 Mayor Pro Tem Matsumoto asked the cost of the shuttle. City Manager Futrell stated the grant award would be known by the end of the fiscal year. He stated he would provide information on the cost of the shuttle. Director Lee stated survey monkey subscription was $408 for one year. Mayor Normandy requested lunches and desserts be purchased in South San Francisco. Councilmember Addiego concurred. Motion - Councilmember Garbarino / Second - Councilmember Addiego: to approve Items 5 and 6. Approved by roll call vote: Yes: 5 - Mayor Liza Normandy, Mayor Pro Tern Karyl Matsumoto, Councilmember Richard Garbarino, Councilmember Gupta, and Councilmember Addiego 5. Motion to approve the Minutes from the meetings of January 24, 2018 and February 14, 2018. 6. Motion confirming payment registers for February 28, 2018. (Richard Lee, Director of Finance) ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS Mayor Normandy reported on the HART Board meeting and stated the Pacifica School District was assisting with affordable housing for teachers. ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 8:57 p.m. in memory of Kathleen Lapuyade and Bill Spremich. Submitted by: Gabrie od 'guez, deputy City Clerk City of South San Francisco REGULAR CITY COUNCIL MEETING MINUTES Approved by: Liza Normandy, Mayor City of South San Francisco FEBRUARY 28, 2018 PAGE 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-191 Agenda Date:3/14/2018 Version:1 Item #:8. Motion confirming payment registers for March 14, 2018.(Richard Lee, Director of Finance) The payments shown in the attached payment register are accurate and sufficient funds were available for payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 3/8/2018Page 1 of 1 powered by Legistar™ Payment Listing by Department for City Council Review Payments issued between and2/19/2018 3/4/2018 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION CITY COUNCIL AGS QUALITY LINENS 2/28/2018 265609cc366065 E 100-01110-5030 74.75 HE/CC -- LINENS FOR 2018 COUNCIL RETREAT BEN TRE RESTAURANT 2/28/2018 265609cc365707 E 100-01110-5031 48.02 HE/CC CITY COUNCIL MEALS FOR FOUR FEDEX 2/28/2018 265609cc366169 E 100-01110-5025 32.64 MF/CC FOR LN & KM -- MAILING SSF KEY PINS FO RICHARD GARBARINO 2/21/2018 265395013118 E 100-01110-5031 161.32 RG -- EXPENSE REIMBURSEMENT FOR JAN 2018 -- SOROPTIMIST INTL OF NORTH SMC 2/28/2018 265586030218 E 100-01110-5030 90.00 LN, KM, RG -- TKT TO 13TH ANNUAL BENEFIT-SOR Payments issued for CITY COUNCIL $406.73 CITY MANAGER 15FIVE 2/28/2018 265609cc366170 E 100-05110-5021 35.40 MF/CC -- 15FIVE SUBSCRIPTION FOR JAN 2018 ADVANCED BUSINESS FORMS 2/28/2018 26549830430 E 100-05110-5025 96.35 CITY LETTERHEAD ALLIANCE FOR INNOVATION 2/28/2018 265609cc365708 E 100-05110-5032 50.00 HE/CC FOR MF -- TRANSFORMING LOCAL GOV CO AMERICAN AIRLINES 2/28/2018 265609cc366177 E 100-05110-5032 216.61 MF/CC -- FLIGHT FOR P3 CONFERENCE & EXPO 20 CSMFO 2/28/2018 265609cc366058 E 100-05110-5031 20.00 HE/CC FOR MF--REG FOR CSMFO SUPER CHAPTER DELTA AIR 2/28/2018 265609cc366172 E 100-05110-5032 116.60 MF/CC FLIGHT TO TRANSFORMING LOCAL GOV'T EVENTBRITE 2/23/2018 265487cc365710 E 100-05110-5032 44.28 HE/CC-MF -- TKT SILICON VALLEY COMPETITIVE & 2/28/2018 265609cc365704 E 100-05110-5031 65.00 HE/CC FOR MF-2018 LEAGUE OF CA CITIES ICMA MIKE FUTRELL 2/28/2018 265539021518 E 100-05110-5031 49.01 MF -- EXPENSE REIMBURSEMENT FOR FEB 2018 OSHA4LESS.COM 2/23/2018 265487CC365952 E 100-05110-5020 32.16 MM-CA & FED 2018 LABOR COMPLIANCE POSTER P3 FEDERAL CONFERENCE 2/28/2018 265609cc366180 E 100-05110-5032 400.00 MF/CC -- REG FOR P3 CONFERENCE & EXPO 2018 SQUIRE PATTON BOGGS (US) LLP 2/21/2018 2654259961802 E 100-05110-5005 7,520.15 LOBBYING SVCS IN D.C., SQUIRE PATTON BOGGS, UNITED AIRLINES 2/28/2018 265609cc366171 E 100-05110-5032 146.60 MF/CC -- FLIGHT TO LOCC CITY MGRS' MTG, NEW Payments issued for CITY MANAGER $8,792.16 ECONOMIC & COMMUNITY DEVELOPMENT COLLIERS INTL HOLDINGS USA INC3/2/2018 265630SFO180030 E 270-10414-5005 4,250.00 216 MILLER APPRAISAL - 50% DEPOSIT REQUIRED CONSTANT CONTACT, INC. 3/2/2018 265669cc 364381 E 100-10110-5020 65.00 AG-CONSTANT CONTACT SERV. FOR DECEMBER 3/2/2018 265669cc 365274 E 100-10110-5030 65.00 AG-CONSTANT CONTACT MONTHLY SERVICE/ DE MICHAEL BAKER INTL, INC 2/28/2018 2655631002043 E 100-10115-5005 6,517.50 BELOW MARKET RATE HOUSING CONSULTANT OSHA4LESS.COM 2/23/2018 265487CC365952 E 100-10110-5020 32.16 MM-CA & FED 2018 LABOR COMPLIANCE POSTER POSTMASTER- LINDEN OFFICE 3/2/2018 265652PERMIT #138 E 100-10110-5035 920.00 POSTAGE - ECD SFSU POSTCARD MAILING Monday, March 5, 2018 Page 1 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT SAN MATEO COUNTY 3/2/2018 26565812/19/17 E 222-10310-5005 4,500.00 COLLABORATION AGRMT WITH SMC FOR CONSU Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $16,349.66 FINANCE OSHA4LESS.COM 2/23/2018 265487CC365952 E 100-06210-5020 32.16 MM-CA & FED 2018 LABOR COMPLIANCE POSTER Payments issued for FINANCE $32.16 FIRE AIRGAS USA, LLC 2/23/2018 2654439072514559 E 100-11610-5021 653.19 OXYGEN AMERICAN FIRE SPRINKLER ASSOC*2/23/2018 265447M3028211 E 100-11210-5031 100.00 MEMBERSHIP RENEWAL - ACCOUNT 30282 BOUND TREE MEDICAL LLC 2/23/2018 26545382767060 E 100-11610-5021 279.00 EMS SUPPLIES 2/23/2018 26545382770266 E 100-11610-5021 139.50 EMS SUPPLIES CELETTA INVESTIGATIVE SERVICES2/28/2018 26552018-0202 E 100-11110-5036 750.00 BACKGROUND INVESTIGATOR SERVICES FIRE REC CLEARLITE TROPHIES 2/23/2018 26545681820 E 100-11310-5004 712.31 CERT SUPPLIES COMCAST CABLE COMMUNICATION IN2/23/2018 2654578155 20 044 0475707 E 100-11720-5045 111.23 HIGH SPEED INTERNET FS 65 (SSF DRIVE) 2/23/2018 2654578155 20 044 0475715 E 100-11720-5045 111.23 HIGH SPEED INTERNET - FS 62 2/23/2018 2654578155 20 044 0475723 E 100-11720-5045 111.23 HIGH SPEED INTERNET FS 64 COSTCO MEMBERSHIP 2/23/2018 265458000111814159969 E 100-11110-5021 60.00 COSTCO ANNUAL MEMBERSHIP - FIRE COUNTY OF SAN MATEO 2/23/2018 2654601YSS21801 E 100-11610-5021 956.00 MONTHLY RADIO TRUNK SYSTEM SERVICE ECMS, INC. 2/23/2018 265463INV158352 E 100-11710-5061 49.12 PPE UNIFORM REPAIR ECOLAB 2/23/2018 2654648041156 E 100-11710-5061 780.65 PPE TURNOUT DETERGENT, 5 GALLON EMBASSY SUITES 2/21/2018 265431cc365761 E 100-11610-5032 752.15 RW-STAFF DEVELOPMENT, PIO TRAINING, R WAL FIRST RESPONDER SUPPORT NETWRK2/28/2018 265609cc366153 E 100-11720-5033 316.00 MT-STAFF DEVELOPMENT PEER SUPPORT BASIC C INDUSTRIAL EMERGENCY COUNCIL 2/21/2018 265431cc365760 E 100-11720-5033 1,250.00 RW-STAFF DEVELOPMENT - FIRE INSPECTOR SERI IRVINE & JACHENS INC 2/28/2018 2655472221 E 100-11210-4316 147.90 UNIFORM BADGES - FIRE MARSHAL K-119 OF CALIFORNIA 2/23/2018 26546772164 E 100-11730-5020 38.18 STATION 62 SUPPLIES 2/23/2018 26546772337 E 100-11710-5021 122.63 REPAIRING TOOLS 3/2/2018 26564272391 E 100-11720-5021 246.36 OPERATING SUPPLIES FOR TRAINING PURPOSES L N CURTIS & SONS 2/23/2018 265469INV154548 E 100-11710-5061 445.74 BOOTS 2/23/2018 265469INV159703 E 100-11710-5021 1,311.00 FIREFIGHTING FOAM LARRY ROSALES 2/28/2018 2655781/16/18 E 100-11720-5033 395.00 IEC CLASS TUITION REIMBURSEMENT - PARA FF R LIFE-ASSIST INC 2/23/2018 265470840237 E 100-11610-5021 357.63 EMS SUPPLIES Monday, March 5, 2018 Page 2 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco FIRE LIFE-ASSIST INC 2/23/2018 265470840249 E 100-11610-5021 820.21 EMS SUPPLIES 2/23/2018 265470840627 E 100-11610-5021 920.93 EMS SUPPLIES 2/23/2018 265470840967 E 100-11610-5021 979.59 EMS SUPPLIES 2/23/2018 265470840973 E 100-11610-5021 702.75 EMS SUPPLIES 2/23/2018 265470841066 E 100-11610-5021 1,011.98 EMS SUPPLIES LOWE'S CREDIT SERVICES 2/28/2018 265560915313 E 100-11730-5020 54.94 STATION 62 SUPPLIES 2/28/2018 265560916682 E 100-11730-5020 22.58 STATION 63 SUPPLIES 2/28/2018 265560916686 E 100-11730-5020 20.74 OPERATING SUPPLIES 2/28/2018 265560917980 E 100-11730-5020 20.74 STATION 62 SUPPLIES MOBILE CALIBRATION SERVICES LL2/23/2018 2654712430 E 100-11710-5051 720.49 GAS MONITOR MAINTENANCE 2/23/2018 2654712431 E 100-11710-5021 526.80 GAS MONITOR MAINTENANCE 2/23/2018 2654712432 E 100-11710-5051 1,166.50 GAS MONITOR MAINTENANCE OFFICE DEPOT INC 2/23/2018 265474103676242001 E 100-11110-5020 169.95 OFFICE SUPPLIES 2/23/2018 265474103676242001 E 100-11223-5020 169.94 OFFICE SUPPLIES OSHA4LESS.COM 2/23/2018 265487CC365952 E 100-11110-5020 192.96 MM-CA & FED 2018 LABOR COMPLIANCE POSTER PENINSULA UNIFORMS & EQUIP INC2/21/2018 265414146984 E 100-11110-4316 195.64 UNIFORM 2/23/2018 265477146309 E 100-11110-5036 926.78 NEW RECRUIT UNIFORMS SAN MATEO COUNTY RECORDER 2/21/2018 265431cc365759 E 100-11223-5021 95.00 BA-OPERATING SUPPLIES - FILED NOTICE TO ABAT SMART & FINAL STORES LLC 2/21/2018 265431cc365758 E 100-11730-5021 12.55 BS-STATION 61 OPERATING SUPPLIES -LAUNDRY SOUTH CITY LUMBER AND SUPPLY 2/21/2018 265423935703 E 100-11310-5004 173.71 DISASTER PREPAREDNESS SPECIAL SERVICES - MA 2/23/2018 265483939169 E 100-11720-5021 479.13 USAR 165 SAW 2/23/2018 265483939277 E 100-11710-5021 192.27 REPAIRING TOOLS FOR 65 SHED 2/23/2018 265483939538 E 100-11720-5021 29.49 PADLOCK FOR TRAINING BUILDING SSF CHAMBER OF COMMERCE 2/28/2018 265609cc366166 E 100-11110-5033 25.00 HE-CHAMBER MEETING BREAKFAST - J MAGALLA STATE OF CALIFORNIA 2/23/2018 265484281641 E 100-11110-5037 64.00 JANUARY 2018 LIVESCAN SUBMISSIONS VERIZON WIRELESS 3/2/2018 2656719800804127 E 100-11610-5071 7.02 DATA CHARGES - FIRE WEATHERTECH DIRECT LLC 2/23/2018 265487cc365899 E 100-11710-5021 127.95 MS-OPERATING SUPPLIES FLOOR MATS FOR CITY WELLS FARGO BANK, NA 2/23/2018 265493JANUARY 2018 E 100-11610-5005 1,445.56 AMBULANCE LOCKBOX SERVICES MONTHLY WITMER PUBLIC SAFETY GROUP INC2/23/2018 265494E1691573 E 100-11710-5061 931.17 FIREFIGHTING HELMETS (3) WORLDPOINT ECC 2/23/2018 2654954007655 E 100-11750-5021 971.85 PEDIATRIC ADVANCE LIFE SUPPORT TEXT AND DV 2/23/2018 2654954009875 E 100-11750-5021 175.86 AMERICAN HEART ASSOC. WORKBOOKS 2/23/2018 2654954009914 E 100-11750-5021 87.99 SPANISH CPR MANUALS Monday, March 5, 2018 Page 3 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco FIRE WORLDPOINT ECC 2/23/2018 2654954011839 E 100-11750-5021 62.95 SPANISH CPR MANUALS 2/23/2018 2654954011841 E 100-11750-5021 288.42 CPR CARDS 2/23/2018 2654954012995 E 100-11750-5021 816.00 CPR CARDS 2/23/2018 2654954023098 E 100-11750-5021 1,705.44 CPR CARDS Payments issued for FIRE $26,510.93 HUMAN RESOURCES ADVANCED BUSINESS FORMS 2/23/2018 26544130429 E 100-09110-5020 46.50 HR BUSINESS CARDS-ANALYST II CORODATA RECORDS MANAGEMENT IN2/23/2018 265487CC365948 E 100-09110-5020 38.87 MM-CORODATA SHREDDING SERVICE MONTHLY EQUIFAX 2/23/2018 265487CC365969 E 100-09110-5001 21.47 MM-EQUIFAX MONTHLY ADMINSTRATIVE FEE OSHA4LESS.COM 2/23/2018 265487CC365952 E 100-09110-5020 32.16 MM-CA & FED 2018 LABOR COMPLIANCE POSTER PREFERRED ALLIANCE, INC 3/2/2018 2656530138584-IN E 100-09110-5001 390.61 JANUARY 2018 PRE EMPLOYMENT DRUG SCREEN 3/2/2018 2656530138584-IN E 100-09110-5020 25.00 JANUARY 2018 PRE EMPLOYMENT DRUG SCREEN REGIONAL GOVERNMENT SRVC AUTH 3/2/2018 2656567977 E 100-09110-5005 4,555.98 JANUARY 2018 CONTRACT SVCS HECTOR P. ALVA Payments issued for HUMAN RESOURCES $5,110.59 INFORMATION TECHNOLOGY AMAZON MKTPLACE 2/23/2018 265487cc365898 E 785-16110-5041 19.65 TB-IPHONE WALL CHARGER - IT 2/23/2018 265487cc365911 E 785-16110-5041 147.13 TB-BACK-UP STORAGE SUPPLIES - IT 2/23/2018 265487cc365915 E 785-16110-5041 118.98 TB-BACK-UP STORAGE SUPPLIES - IT 2/23/2018 265487cc365919 E 785-16110-5041 4,962.10 TB-BACK-UP STORAGE SUPPLIES - IT 2/23/2018 265487cc365923 E 785-16110-5041 63.60 TB-BACK-UP STORAGE SUPPLIES - IT 2/23/2018 265487cc365924 E 785-16110-5041 3,277.40 TB-BACK-UP STORAGE SUPPLIES - IT 2/23/2018 265487cc365927 E 785-16110-5051 162.78 TB-CORDLESS DRILL - IT 2/23/2018 265487cc365930 E 785-16110-5051 37.99 TB-BACK-UP STORAGE SUPPLIES - IT 2/23/2018 265487cc365932 E 785-16110-5051 1,395.00 TB-BACK-UP STORAGE SUPPLIES - IT 2/23/2018 265487cc365933 E 785-16110-5042 1,527.03 TB-BACK-UP STORAGE SUPPLIES - IT CLEVERBRIDGE INC. 2/23/2018 265487cc366024 E 785-16110-5040 279.00 TB-ANNUAL RENEW OF MACRIUM LICENSE GRANICUS, INC. 2/28/2018 26554294902 E 785-16110-5040 500.00 MONTHLY MANAGED SVC-WEBSITE GOV'T TRANS 3/2/2018 26564094903 E 785-16110-5040 109.09 FEB18 WEB STREAMING - HD 720P 3/2/2018 26564094904 E 785-16110-5040 109.09 MARCH2018 WEB STREAMING-HD 720P 3/2/2018 26564094905 E 785-16110-5040 500.00 MONTHLY MANAGED SVC-WEBSITE GOV'T TRANS Monday, March 5, 2018 Page 4 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco INFORMATION TECHNOLOGY KELSO COMMUNICATIONS 3/2/2018 265643I2018034 E 785-16110-5071 250.00 PHONE UPDATES/REPAIRS AT CLC & CORP YARD NETWORK SOLUTIONS, INC 2/23/2018 265487cc366014 E 785-16110-5040 9.99 TB-RENEWAL OF CITY DOMAIN NAMES- SSF.NET 2/23/2018 265487cc366027 E 785-16110-5051 7.96 TB-WEBSITE DOMAINS SSF.GOV NINITE.COM 2/23/2018 265487cc365938 E 785-16110-5040 95.00 TB-COMPUTER SECURITY OSHA4LESS.COM 2/23/2018 265487CC365952 E 785-16110-5020 32.16 MM-CA & FED 2018 LABOR COMPLIANCE POSTER READYREFRESH 3/2/2018 26565518B0023270820 E 785-16110-5020 75.73 DRINKING WATER AND COOLER RENTAL - IT DEPT SOLARWINDS, INC 2/28/2018 265585IN365633 E 785-16110-5040 250.00 SERV-U GATEWAY SOFTWARE - ANNUAL MAINTE TONY BARRERA 2/23/2018 265451BARRERA-JAN2018 E 785-16110-5031 49.12 MILEAGE REIMBURSEMENT - JAN 2018 UTILITY TELEPHONE, INC 3/2/2018 265670128202 E 785-16110-5071 1,712.49 CITY INTERNET ACCESS & TRANSPORT WAVEDIVISION HOLDINGS, LLC 2/23/2018 2654928136 35 051 0095333 E 785-16110-5001 43.87 CABLE SERVICES - 329 MILLER AVE. - IT OFFICE 3/2/2018 2656738136 70 210 0005322 E 785-16110-5040 900.00 NETWORK SVCS.- DISASTER RECOVERY SITE W. SA Payments issued for INFORMATION TECHNOLOGY $16,635.16 LIBRARY AMAZON CAPITAL SERVICES, INC 2/28/2018 26550216V4-GRWX-41GY E 100-15999-5999 71.01 VETERANS CONNECT SUPPLIES 2/28/2018 2655021FHC-3G1V-1LNJ E 100-15999-5999 77.32 VETERANS CENTER SUPPLIES 2/28/2018 2655021J49-TCMV-R4C6 E 100-15999-5999 513.09 PLP TEEN MEDIA LAB 2/28/2018 2655021PQC-K344-1M3N E 100-15999-5999 21.36 WEARABLES FOR WELLNESS 2/28/2018 2655021X4X-X616-1MPX E 100-15310-5030 46.92 PROGRAM SUPPLIES - GRAND LIBRARY ANITA PALAFOX 2/23/2018 26547602/15/18 E 100-15430-5033 234.12 REFRESHMENTS STAFF TRAINING BAKER & TAYLOR INC 2/23/2018 265450L1161034 E 100-15310-5022 152.72 BOOKS 2/23/2018 265450L1161034 E 100-15210-5022 462.62 BOOKS 2/23/2018 265450L1236954 E 100-15220-5022 157.56 BOOKS - JUV 2/23/2018 265450L4317184 E 100-15210-5022 401.31 BOOKS 2/28/2018 265508L1084154 E 100-15220-5022 2,139.59 BOOKS - JUV 2/28/2018 265508L1084154 E 100-15320-5022 36.19 BOOKS - JUV 2/28/2018 265508L4317564 E 100-15310-5022 77.03 BOOKS CA SCHOOL-AGE CONSORTIUM 2/23/2018 2654553061 E 100-15999-5031 100.00 STAFF TRAINING - SCIENCE ACTION MASE GROUP LLC 2/28/2018 26556100282 E 100-15110-5001 204.85 DVD LABELING SERVICE OFFICE DEPOT INC 2/23/2018 265474103707488001 E 100-15430-5020 85.89 OFFICE SUPPLIES 2/28/2018 265566105630000001 E 100-15110-5021 45.21 TECHNICAL PROCESSING SUPPLIES OSHA4LESS.COM 2/23/2018 265487CC365952 E 100-15110-5020 96.48 MM-CA & FED 2018 LABOR COMPLIANCE POSTER Monday, March 5, 2018 Page 5 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco LIBRARY PENINSULA LIBRARY SYSTEM 2/28/2018 26557012290 E 100-15110-5004 180.90 INTERNET ARCHIVES DELIVERY OCT - DEC 2017 READYREFRESH 2/28/2018 26557518B5745298009 E 100-15430-5021 8.73 WATER COOLER RENTAL/REFILLS SAFEWAY INC 2/21/2018 265418153302 E 100-15999-5999 345.01 SAFEWAY PURCHASES FOR CHILDCARE/REAL PRO STAPLES BUSINESS ADVANTAGE 2/21/2018 2654278048579407 E 100-15110-5020 33.63 OFFICE SUPPLIES STATE OF CALIFORNIA 2/23/2018 265484281641 E 100-15110-5037 384.00 JANUARY 2018 LIVESCAN SUBMISSIONS Payments issued for LIBRARY $5,875.54 NON-DEPARTMENTAL AT&T 2/21/2018 2653759391060747 E 781-07210-5071 102.45 PHONE CHARGES 2/21/2018 2653759391060749 E 781-07210-5071 179.34 PHONE CHARGES 2/21/2018 2653759391060750 E 781-07210-5071 473.06 PHONE CHARGES 2/21/2018 2653759391060756 E 781-07210-5071 65.93 PHONE CHARGES 2/21/2018 2653759391060761 E 781-07210-5071 15.59 PHONE CHARGES 2/21/2018 2653759391060842 E 781-07210-5071 28.64 PHONE CHARGES 2/21/2018 2653759391060843 E 781-07210-5071 14.25 PHONE CHARGES 2/21/2018 2653759391060845 E 781-07210-5071 354.36 PHONE CHARGES 2/21/2018 2653759391060869 E 781-07210-5071 244.15 PHONE CHARGES 2/21/2018 2653759391060972 E 781-07210-5071 30.64 PHONE CHARGES 2/21/2018 2653759391060976 E 781-07210-5071 318.56 PHONE CHARGES 2/21/2018 2653759391061122 E 781-07210-5071 112.00 PHONE CHARGES 2/21/2018 2653759391061387 E 781-07210-5071 80.54 PHONE CHARGES 2/21/2018 2653759391062505 E 781-07210-5071 14.23 PHONE CHARGES 2/21/2018 2653769391060753 E 781-07210-5071 2,679.54 PHONE CHARGES 3/2/2018 2656259391060752 E 781-07210-5071 329.73 PHONE CHARGES 3/2/2018 2656259391060758 E 781-07210-5071 59.27 PHONE CHARGES 3/2/2018 2656259391060760 E 781-07210-5071 51.81 PHONE CHARGES 3/2/2018 2656259391060817 E 781-07210-5071 98.58 PHONE CHARGES 3/2/2018 2656259391060821 E 781-07210-5071 299.51 PHONE CHARGES 3/2/2018 2656259391060844 E 781-07210-5071 26.13 PHONE CHARGES 3/2/2018 2656259391060848 E 781-07210-5071 71.21 PHONE CHARGES 3/2/2018 2656259391060867 E 781-07210-5071 18.66 PHONE CHARGES 3/2/2018 2656259391060870 E 781-07210-5071 473.64 PHONE CHARGES Monday, March 5, 2018 Page 6 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco NON-DEPARTMENTAL AT&T 3/2/2018 2656259391060973 E 781-07210-5071 214.05 PHONE CHARGES 3/2/2018 2656259391060974 E 781-07210-5071 76.49 PHONE CHARGES CALIFORNIA WATER SERVICE CO 2/21/2018 2653840982104814 E 781-07210-5073 122.99 WATER SERVICE 2/21/2018 2653844635141659 E 781-07210-5073 596.33 WATER SERVICE 2/21/2018 2653847733252569 E 781-07210-5073 91.27 WATER SERVICE COMCAST CABLE COMMUNICATION IN3/2/2018 2656318155 20 044 0076067 E 781-07210-5071 85.38 INTERNET SERVICE/MODEM RENTAL DU-ALL SAFETY LLC 2/21/2018 26539019508 E 100-07110-5001 12,750.00 SAFETY PROGRAM CONSULTANT SERVICES 01/31 EMPLOYMENT DEVELOPMENT DEPT 3/2/2018 265637L1199804192 E 783-00000-4349 4,388.00 UNEMPLOYMENT CLAIMS OCT - DEC 2017 PACIFIC GAS & ELECTRIC COMPANY2/21/2018 2654125908002015-5 E 781-07210-5070 59,702.41 ELECTRIC SERVICE-WQCP 2/21/2018 2654128634831335-3 E 781-07210-5070 2,348.88 GAS SERVICE-WQCP 2/23/2018 2654750216007588-9 E 781-07210-5070 115.26 GAS/ELECTRIC SERVICE 2/23/2018 2654750379629797-0 E 781-07210-5070 93.07 GAS/ELECTRIC SERVICE 2/23/2018 2654751809759572-4 E 781-07210-5070 1,428.54 GAS/ELECTRIC SERVICE 2/23/2018 2654751886610157-1 E 781-07210-5070 701.92 GAS/ELECTRIC SERVICE 2/23/2018 2654752859665236-3 E 781-07210-5070 8.66 GAS/ELECTRIC SERVICE 2/23/2018 2654752900060739-9 E 781-07210-5070 22.07 GAS/ELECTRIC SERVICE 2/23/2018 2654753084158901-0 E 781-07210-5070 31.73 GAS/ELECTRIC SERVICE 2/23/2018 2654754836977850-0 E 781-07210-5070 156.69 GAS/ELECTRIC SERVICE 2/23/2018 2654755534400076-9 E 781-07210-5070 23.99 GAS/ELECTRIC SERVICE 2/23/2018 2654757036130873-0 E 781-07210-5070 151.33 GAS/ELECTRIC SERVICE 2/23/2018 2654759473336735-6 E 781-07210-5070 61.29 GAS/ELECTRIC SERVICE 3/2/2018 2656510455280904-0 E 781-07210-5070 9.53 GAS/ELECTRIC SERVICE 3/2/2018 2656511944978060-0 E 781-07210-5070 33.84 GAS/ELECTRIC SERVICE 3/2/2018 2656513569726530-0 E 781-07210-5070 16.80 GAS/ELECTRIC SERVICE 3/2/2018 2656515053123842-1 E 781-07210-5070 8.93 GAS/ELECTRIC SERVICE 3/2/2018 2656515446039888-3 E 781-07210-5070 177.82 GAS/ELECTRIC SERVICE 3/2/2018 2656515561797483-1 E 781-07210-5070 1,686.22 GAS/ELECTRIC SERVICE 3/2/2018 2656518767824245-1 E 781-07210-5070 258.88 GAS/ELECTRIC SERVICE 3/2/2018 2656518955325440-3 E 781-07210-5070 45.99 GAS/ELECTRIC SERVICE 3/2/2018 2656518996992104-1 E 781-07210-5070 91.10 GAS/ELECTRIC SERVICE TOTAL ADMINISTRATIVE SVCS CORP2/21/2018 265429IN1213793 E 783-00000-4342 500.00 GENESIS FUND HRA INTEGRTD-TRUSTEE FEE 2018 TRISTAR RISK MANAGEMENT 3/2/2018 26566893680 E 782-07410-5081 12,733.33 MARCH 2018 WORKERS' COMP ADMIN SVCS Monday, March 5, 2018 Page 7 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco NON-DEPARTMENTAL Payments issued for NON-DEPARTMENTAL $104,874.61 PARKS & RECREATION A+ LIVESCAN SERVICES 2/21/2018 2653653167 E 100-17275-5021 99.00 FINGERPRINTS/ URIAS 2/21/2018 2653653188 E 100-17275-5037 99.00 FINGERPRINTS/NAURGAYAN 2/21/2018 2653653228 E 100-17275-5037 198.00 FINGERPRINTS/ NUNEZ & BRUTON 2/21/2018 2653653236 E 100-17275-5037 99.00 FINGERPRINTS/ ONG 2/28/2018 2654963257 E 100-17275-5037 99.00 FINGERPRINTS/AROMIN ALL INDUSTRIAL ELECTRIC SUPPLY2/28/2018 2655015177629 E 100-17420-5050 249.92 ELECTRICAL SUPPLIES 2/28/2018 2655015178857 E 100-17420-5050 58.91 ELECTRICAL SUPPLIES 2/28/2018 2655015178932 E 100-17420-5050 57.68 ELECTRICAL SUPPLIES 2/28/2018 2655015178935 E 100-17420-5050 75.14 ELECTRICAL SUPPLIES ARAMARK UNIFORM SERVICES 2/21/2018 265373758453589 E 100-17320-5034 234.21 UNIFORMS FOR PARKS DIV 2/21/2018 265373758465306 E 100-17320-5034 232.61 UNIFORMS FOR PARKS DIV 2/21/2018 265373758477123 E 100-17320-5034 221.93 UNIFORMS FOR PARKS DIV 2/28/2018 265504758441799 E 100-17320-5034 325.54 UNIFORMS FOR PARKS DIV 2/28/2018 265504758453586 E 100-17410-5005 48.26 UNIFORMS FOR FACILITY DIV 2/28/2018 265504758465303 E 100-17410-5034 34.76 UNIFORMS FOR FACILITY DIV 3/2/2018 265623758488935 E 100-17320-5034 171.26 UNIFORMS FOR PARKS DIV ART'S PENINSULA LOCKSMITH 2/21/2018 265374444286 E 100-17260-5021 52.61 BUTTERFLY ROOM KEYS 2/21/2018 265374444286 E 100-17250-5021 52.61 BUTTERFLY ROOM KEYS 3/2/2018 265624443857 E 100-17320-5050 125.00 BURI BURI PARK - DOOR LOCK BROADMOOR LUMBER & PLYWOOD CO 2/21/2018 26538146118 E 100-17320-5050 138.53 PARKS DIV - OPER SUPP 2/21/2018 26538146272 E 100-17970-5061 192.28 PARKS DIV - OPER SUPP 2/21/2018 26538146285 E 100-17970-5061 528.77 PARKS DIV - OPER SUPP 2/21/2018 26538146287 E 100-17970-5061 480.70 PARKS DIV - OPER SUPP 2/23/2018 26545446214 E 100-17970-5061 2,714.86 GOPHER WIRE FOR HICKEY ISLAND 2/23/2018 26545446277 E 100-17970-5061 1,631.87 PARKS DIV - OPER SUPP 2/23/2018 26545446309 E 100-17970-5061 -480.70 PARKS DIV - OPER SUPP 2/28/2018 26551146184 E 100-17320-5050 163.88 PARKS DIV - OPER SUPP 2/28/2018 26551146295 E 100-17970-5061 480.70 PARKS DIV - OPER SUPP 2/28/2018 26551146297 E 100-17970-5061 480.70 PARKS DIV - OPER SUPP Monday, March 5, 2018 Page 8 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PARKS & RECREATION BROADMOOR LUMBER & PLYWOOD CO 2/28/2018 26551146298 E 100-17970-5061 72.06 PARKS DIV - OPER SUPP 2/28/2018 26551146310 E 100-17320-5050 396.40 PARKS DIV - OPER SUPP 2/28/2018 26551146315 E 100-17320-5050 163.88 PARKS DIV - OPER SUPP 2/28/2018 26551146316 E 100-17970-5061 108.09 PARKS DIV - OPER SUPP 2/28/2018 26551146348 E 100-17320-5050 248.75 PARKS DIV - OPER SUPP 2/28/2018 26551146353 E 100-17320-5050 109.25 PARKS DIV - OPER SUPP CA SCHOOL-AGE CONSORTIUM 2/23/2018 2654553061 E 100-17270-5021 200.00 STAFF TRAINING - SCIENCE ACTION CAL-STEAM INC #2504 2/28/2018 2655163122135-1 E 100-17420-5050 408.46 WESTBOROUGH - OPER SUPP 2/28/2018 2655163130824 E 100-17420-5050 59.79 FACILITIES - OPER SUPP CDW GOVERNMENT LLC 2/28/2018 265519LRB1928 E 100-17110-5050 642.60 ADOBE CREATIVE - PARKS CINTAS CORPORATION LOC 464 3/2/2018 265629464114102 E 100-17230-5051 330.24 OMP MAINTENANCE SUPPLIES CINTAS FIRST AID & SAFETY 2/28/2018 2655228403520269 E 100-17410-5005 569.88 CORP YARD SAFETY SUPPLIES - JAN 2018 COLE SUPPLY COMPANY, INC. 2/28/2018 265524229249-1 E 100-17420-5021 136.56 CITY FAC - CUSTODIAL SUPPLIES 2/28/2018 265524229770 E 100-17420-5021 243.67 CITY FAC - CUSTODIAL SUPPLIES 2/28/2018 265524229770-1 E 100-17420-5021 24.49 CITY FAC - CUSTODIAL SUPPLIES 2/28/2018 265524230530 E 100-17420-5021 1,571.70 CITY FAC - CUSTODIAL SUPPLIES 2/28/2018 265524231106 E 100-17420-5021 963.56 CITY FAC - CUSTODIAL SUPPLIES 2/28/2018 265524CM217823C E 100-17420-5021 -238.48 CITY FAC - CUSTODIAL SUPPLIES COUNTY OF SAN MATEO 2/28/2018 265525301059 E 231-17531-5050 382.50 SMC HEALTH - ANNUAL DEVICE TAGS 2/28/2018 265525301059 E 234-17530-5050 382.50 SMC HEALTH - ANNUAL DEVICE TAGS DAVID L GATES & ASSOCIATES INC2/28/2018 26552640035 E 100-17970-5061 6,691.08 ON CALL LANDSCAPE ARCHITECTURE SERVICES 3/2/2018 26563440321 E 100-17970-5061 977.50 ON CALL LANDSCAPE ARCHITECTURE SERVICES DERO 3/2/2018 265635INV-00024087 E 100-17970-5061 2,176.39 CENTENNIAL WAY BIKE RACKS DEVIL MOUNTAIN NURSERY 3/2/2018 265636173416/1 E 100-17320-5050 4,900.17 PARKS DIV - PLANT SUPPLIES 3/2/2018 265636173416/1 E 100-17970-5061 62.95 PARKS DIV - PLANT SUPPLIES 3/2/2018 265636174057/1 E 100-17320-5050 3,004.95 PARKS DIV - PLANT SUPPLIES 3/2/2018 265636174057/1 E 100-17970-5061 2,930.77 PARKS DIV - PLANT SUPPLIES DIANA GONZALEZ 2/28/2018 2655401/18-2/5/18 E 100-17999-5999 34.10 PROGRAM SUPPLIES 2/28/2018 26554010/21-12/16/17 E 100-17275-5021 155.17 PROGRAM SUPPLIES DISCOUNT SCHOOL SUPPLY 2/28/2018 265528W30091550101 E 100-17275-5061 244.17 PROGRAM SUPPLIES EWING IRRIGATION PRODUCTS INC 2/28/2018 2655334799768 E 100-17320-5050 1,172.59 PARKS DIV - IRRIGATION SUPPLIES 2/28/2018 2655334812417 E 100-17970-5061 1,512.70 PARKS DIV - IRRIGATION SUPPLIES Monday, March 5, 2018 Page 9 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PARKS & RECREATION FLOW TEC INC 2/28/2018 26553730168 E 100-17420-5050 652.50 W.ORANGE LIBRARY - PLUMBING REPAIR FOOD SERVICE PARTNERS OF CA 2/21/2018 265394SSF0176 E 100-17276-5061 2,390.80 SENIOR MEALS DELIVERD FOR JANUARY 2018 FRANK AND GROSSMAN 3/2/2018 265639152538 E 231-17531-5050 7,909.00 FEBRUARY 2018 LANDSCAPE MAINTENANCE 3/2/2018 265639152538 E 100-17320-5001 21,750.00 FEBRUARY 2018 LANDSCAPE MAINTENANCE 3/2/2018 265639152538 E 232-17532-5050 1,210.00 FEBRUARY 2018 LANDSCAPE MAINTENANCE 3/2/2018 265639152538 E 233-17533-5050 1,121.00 FEBRUARY 2018 LANDSCAPE MAINTENANCE 3/2/2018 265639152538 E 234-17530-5050 6,110.00 FEBRUARY 2018 LANDSCAPE MAINTENANCE GRAND AVENUE HARDWARE 2/28/2018 26554114259/2933 E 100-17320-5050 46.22 PARKS DIV - KEYS HOUSE OF COLOR SSF 2/28/2018 265544103845 E 100-17420-5050 88.77 MSB - PAINT SUPP 2/28/2018 265544103954 E 100-17420-5050 33.86 W.ORANGE LIBRARY - PAINT SUPP KELLY-MOORE PAINT CO INC 2/28/2018 2655501102-00000571368 E 100-17320-5050 539.29 PARKS DIV - PAINT SUPPLIES LAKESHORE LEARNING MATERIALS 2/28/2018 2655521041221217 E 100-17999-5999 116.82 PROGRAM SUPPLIES/LITTLE STEPS LINCOLN EQUIPMENT INC 3/2/2018 265644EW005296 E 100-17230-5021 868.80 CHLORINE FOR OMP POOL 3/2/2018 265644EW005304 E 100-17230-5021 527.87 OMP POOL MAINTENANCE SUPPLIES 3/2/2018 265644EW005329 E 100-17230-5021 356.61 OMP POOL MAINTENANCE SUPPLEIS - SODIUM B LOWE'S CREDIT SERVICES 2/28/2018 265560902044 E 100-17320-5050 10.36 PARKS DIV - OPER SUPP 2/28/2018 265560902362 E 100-17320-5050 37.57 PARKS DIV - OPER SUPP 2/28/2018 265560902466 E 100-17420-5050 11.83 W.ORANGE LIBRARY - OPER SUPP 2/28/2018 265560902620 E 100-17420-5050 31.64 CITY FAC - OPER SUPP 2/28/2018 265560902620 E 100-17320-5050 21.48 PARKS DIV - OPER SUPP 2/28/2018 265560902956 E 100-17420-5050 29.81 CITY FAC - OPER SUPP 2/28/2018 265560914123 E 100-17420-5050 52.68 W.ORANGE LIBRARY - OPER SUPP 2/28/2018 265560917778 E 100-17320-5050 30.95 PARKS DIV - OPER SUPP MOSS RUBBER & EQUIPT CORP 3/2/2018 265646527396-001 E 100-17320-5034 -127.47 PARKS DIV - OPER SUPP 3/2/2018 265646531369-001 E 100-17320-5050 267.93 PARKS DIV - OPER SUP MOVIE LICENSING USA 2/28/2018 265564RG 1493379 E 100-17260-5021 1,386.00 MOVIE NIGHT 2018 WIDESCREENS AND DVDS OSHA4LESS.COM 2/23/2018 265487CC365952 E 100-17310-5020 192.96 MM-CA & FED 2018 LABOR COMPLIANCE POSTER PHUONG TRAN 3/2/2018 265667SSF12 E 100-17210-5025 2,000.00 DESIGN AND TYPESETTING FOR SPRING 2018 ACT PREFERRED ALLIANCE, INC 3/2/2018 2656530138584-IN E 100-17310-5036 43.00 JANUARY 2018 PRE EMPLOYMENT DRUG SCREEN PRODUCTIVE PRINTING & GRAPHICS3/2/2018 26565432529 E 100-17110-5025 169.34 EASTER EGG HUNT FLYERS READYREFRESH 2/21/2018 26541708B0030586945 E 100-17276-5021 15.27 MONTHLY BOTTELD WATER SVC FOR MAGNOLIA 2/21/2018 26541708B0030587026 E 100-17110-5021 47.12 MONTHLY BOTTLED WATER SVC FOR MSB ADMIN Monday, March 5, 2018 Page 10 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PARKS & RECREATION RED WING BRANDS OF AMERICAN IN2/28/2018 2655766-1-26529 E 100-17410-5034 240.00 SAFETY SHOES - JOSUE GONZALEZ ROCHESTER MIDLAND CORPORATION 2/28/2018 265577INV00027095 E 100-17410-5005 348.08 CITY FAC - CUSTODIAL SUPPLIES 2/28/2018 265577INV00027096 E 100-17410-5005 52.84 CITY FAC - CUSTODIAL SUPPLIES SAFEWAY INC 2/21/2018 265418153302 E 100-17275-5021 1,518.21 SAFEWAY PURCHASES FOR CHILDCARE/REAL PRO SAN FRANCISCO WINE SCHOOL 3/2/2018 2656573347 E 100-17110-5025 337.26 REPLACEMENT FOR LOST BANNER SCHOOL HOUSE GROCERY 3/2/2018 2656598640 E 100-17111-5021 792.06 CULTURAL ARTS RECEPTON - PHOTO SHOW - 75 SMART & FINAL STORES LLC 2/21/2018 265422011147 E 100-17275-5021 259.37 BURI BURI SNACK 2/21/2018 265422023043 E 100-17275-5021 148.51 WINTER CAMP SUPPLIES 2/21/2018 265422023074 E 100-17275-5021 454.90 MONTE VERDE SNACK 2/21/2018 265422025002 E 100-17275-5021 186.50 PONDO SNACK 2/21/2018 265422025003 E 100-17275-5021 41.50 BURI BURI SUPPLIES 2/21/2018 265422026542 E 100-17275-5021 334.91 SNACK SUPPLIES 2/21/2018 265422029888 E 100-17275-5021 11.37 MONTE VERDE SUPPLIES 2/21/2018 265422033522 E 100-17275-5021 8.73 PONDO COOKING SUPPLIES 2/21/2018 265422033523 E 100-17275-5021 27.96 REAL SCIENCE PROJECT 2/21/2018 265422042205 E 100-17275-5021 44.90 MONTE VERDE COOKING SUPPLEIS SOUTH CITY LUMBER AND SUPPLY 2/21/2018 265423929357 E 232-17532-5050 27.04 PARKS DIV - OPER SUPP 2/21/2018 265423931249 E 232-17532-5050 11.98 PARKS DIV - OPER SUPP 2/21/2018 265423939065 E 100-17320-5050 272.90 PARKS DIV - OPER SUPP 2/21/2018 265423939098 E 100-17320-5050 252.65 PARKS DIV - OPER SUPP 2/23/2018 265483939330 E 100-17320-5050 141.12 PARKS DIV - OPER SUPP 2/28/2018 265588938709 E 100-17420-5050 37.12 CLC - OPER SUPP 2/28/2018 265588938968 E 100-17420-5050 11.68 MSB- OPER SUPP 2/28/2018 265588938971 E 100-17420-5050 13.94 MSB- OPER SUPP 2/28/2018 265588938990 E 100-17420-5050 6.96 MSB- OPER SUPP 2/28/2018 265588939063 E 100-17420-5050 38.63 MSB- OPER SUPP 2/28/2018 265588939092 E 100-17420-5050 9.53 CLC - OPER SUPP 2/28/2018 265588939110 E 100-17420-5050 2.60 SIEBECKER - OPER SUPP 2/28/2018 265588939284 E 100-17420-5050 17.34 MSB - OPER SUPP 2/28/2018 265588939285 E 100-17320-5050 18.22 PARKS DIV - OPER SUPP 2/28/2018 265588939368 E 100-17420-5050 7.31 CITY FAC - OPER SUPP 2/28/2018 265588939588 E 100-17420-5050 15.03 OMP POOL - OPER SUPP Monday, March 5, 2018 Page 11 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PARKS & RECREATION SOUTH CITY LUMBER AND SUPPLY 2/28/2018 265588939593 E 100-17420-5050 16.04 OMP POOL - OPER SUPP 2/28/2018 265588939613 E 100-17320-5050 14.84 PARKS DIV - OPER SUPP 2/28/2018 265588939856 E 100-17320-5050 15.17 PARKS DIV - OPER SUPP 2/28/2018 265588939863 E 100-17320-5050 47.05 PARKS DIV - OPER SUPP 2/28/2018 265588939919 E 100-17320-5050 24.79 PARKS DIV - OPER SUPP 3/2/2018 265662940311 E 100-17320-5050 10.79 PARKS DIV - OPER SUPP 3/2/2018 265662940339 E 100-17320-5050 239.66 PARKS DIV - OPER SUPP 3/2/2018 265662940345 E 100-17320-5050 14.27 PARKS DIV - OPER SUPP 3/2/2018 265662940355 E 100-17320-5050 6.47 PARKS DIV - OPER SUPP 3/2/2018 265662940377 E 100-17320-5050 18.55 PARKS DIV - OPER SUPP 3/2/2018 265662940504 E 100-17320-5050 26.28 PARKS DIV - OPER SUPP 3/2/2018 265662940517 E 100-17320-5050 26.10 PARKS DIV - OPER SUPP STATE OF CALIFORNIA 2/23/2018 265484281641 E 100-17310-5037 64.00 JANUARY 2018 LIVESCAN SUBMISSIONS SYSERCO, INC. 2/28/2018 2656014316 E 100-17410-5005 212.00 FACILITIES - TECH SUPPORT TOMMY SEUNG NAM KIM 2/28/2018 2655512/24/2018 E 100-17260-5001 140.00 GOLF INSTRUCTOR FEES FOR WINTER GOLF LESS TREESTUFF.COM 2/28/2018 265607INV-403204 E 100-17340-5050 144.94 PARKS DIV - PLANT SUPPLIES UNITED LABORATORIES 2/23/2018 265488INV214592 E 100-17230-5021 599.11 OMP POOL MAINTENANCE SUPPLIES W.W. GRAINGER INC. 2/28/2018 2656139678714446 E 100-17320-5050 1,125.39 PARKS DIV - OPER SUPP WESCO GRAPHICS, INC 2/21/2018 26543543747 E 100-17210-5025 4,967.39 SPRING 2018 LEISURE GUIDE PRINTING FEES WESTERN EXTERMINATOR CO 2/28/2018 2656175768225 E 100-17410-5005 199.00 PEST CONTROL - CITY HALL 2/28/2018 2656175803732 E 100-17410-5005 245.00 PEST CONTROL - MSB 2/28/2018 2656175803733 E 100-17410-5005 83.50 PEST CONTROL - CLC Payments issued for PARKS & RECREATION $101,377.97 POLICE ADVANCED BUSINESS FORMS 2/28/2018 26549830417 E 100-12720-5051 823.69 2500 PARKING CITATIONS 2/28/2018 26549830418 E 100-12210-5025 715.97 2500 MOVING CITATIONS 2/28/2018 26549830428 E 100-12720-5034 186.00 BUSINESS CARDS - AMADOR/OCONNOR/MASSON ALAMEDA COUNTY SHERIFF'S OFC 2/21/2018 265369290131-0118-5286 E 100-12720-5033 375.00 SHOOTING RANGE EXPENSES - 1/09/18 2/21/2018 265369290131-0218-5324 E 100-12720-5033 300.00 SHOOTING RANGE EXPENSES 02/09/18 2/28/2018 26550004-23-5/04/18 E 100-12720-5033 1,896.00 BASIC SWAT TRAINING (3) ARAGON VETERINARY CLINIC 2/28/2018 265503158736 E 100-12720-5061 75.57 DIESEL VET VISIT - MAHON Monday, March 5, 2018 Page 12 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco POLICE ARAGON VETERINARY CLINIC 2/28/2018 265503159100 E 100-12720-5061 75.57 GROOT VET VISIT - MICHELS ART'S PENINSULA LOCKSMITH 2/28/2018 265505444251 E 100-12110-5020 314.03 NEW KEYS FOR 3 DESK LOCKS CARDSDIRECT.COM 2/28/2018 265609CC366134 E 100-12110-5061 129.97 LS - DEPT CHRISTMAS CARDS COUNTY OF SAN MATEO 2/23/2018 2654601YSS11712 E 100-12720-5002 7,717.92 MESSAGE SWITCH/CLETS DAVID KENNAN 2/23/2018 26546801/03-01/05/18 DK E 100-12720-5033 593.49 SLI - MEALS/MILEAGE EXPENSES DEPARTMENT OF MOTOR VEHICLES 2/21/2018 26538902/20/2018 E 100-12210-5025 68.26 2018 CA VEHICLE CODE BOOKS (4) DFS GREEN, INC 2/28/2018 26552726608-5 E 100-12210-5001 398.00 CARPET CLEANING EASTMAN INVESTIGATIVE SERVICES2/21/2018 265392439 E 100-12720-5036 300.00 BACKGROUND INITIAL INTERVIEW - ALVARENGA ELITE K-9, INC. 2/28/2018 265531153510 E 100-12720-5061 109.41 HARNESS FOR GROOT - MICHELS IAPE-INTL ASSOC FOR 2/28/2018 265545M18-24173 E 100-12210-5033 50.00 MEMBERSHIP RENEWAL - L. DINAPOLI INTOXIMETERS 2/21/2018 265401585169 E 100-12720-5051 288.70 MOUTHPIECES FOR ALCOHOL BREATH TESTERS J. SNELL & CO., INC. 2/28/2018 26554897708 E 100-12110-5020 179.45 SHREDDER SUPPLIES - BAGS/OIL LANGUAGE LINE SERVICES 2/21/2018 2654074217067 E 100-12720-5005 393.96 TRANSLATIONS 2/28/2018 2655534237705 E 100-12720-5005 143.87 TRANSLATIONS LC ACTION POLICE SUPPLY LTD 2/28/2018 265554377483 E 100-12110-5020 486.16 FLASHLIGHTS - STOCK LEXIPOL LLC 2/28/2018 26555723629 E 100-12110-5061 4,500.00 POLICY MANUAL ANNUAL SUBSCRIPTION LEXISNEXIS 2/21/2018 2654081712331571 E 100-12720-5001 104.40 INVESTIGATIVE DATABASE 2/28/2018 2655581801331073 E 100-12720-5061 104.40 INVESTIGATIVE DATABASE OFFICE DEPOT INC 2/21/2018 265410993136933001 E 100-12110-5020 1,016.56 OFFICE SUPPLIES 2/28/2018 265566102033648001 E 100-12110-5020 1,179.79 OFFICE SUPPLIES (CAMERAS FOR PATROL) 2/28/2018 265566103275461001 E 100-12110-5020 15.56 OFFICE SUPPLIES 2/28/2018 265566994405823001 E 100-12110-5020 60.08 OFFICE SUPPLIES 2/28/2018 265566997191878001 E 100-12110-5020 56.19 OFFICE SUPPLIES 2/28/2018 265566997462631001 E 100-12110-5020 56.42 OFFICE SUPPLIES 2/28/2018 265566999518382001 E 100-12110-5020 35.66 DISPATCH OFFICE SUPPLIES 2/28/2018 265566999518422001 E 100-12110-5020 19.21 DISPATCH OFFICE SUPPLIES 2/28/2018 265566999522197001 E 100-12110-5020 53.52 DISPATCH OFFICE SUPPLIES 2/28/2018 265566999522260001 E 100-12110-5020 93.50 DISPATCH OFFICE SUPPLIES ORION SAFETY PRODUCTS 2/28/2018 26556800273951 E 100-12720-5051 2,193.87 FLARES FOR PATROL/TRAFFIC OSHA4LESS.COM 2/23/2018 265487CC365952 E 100-12720-5020 64.32 MM-CA & FED 2018 LABOR COMPLIANCE POSTER PAYPAL 2/28/2018 265609CC366137 E 100-12210-5033 45.00 LS - CAPE MEMBERSHIP - ROMANINI PENINSULA UNIFORMS & EQUIP INC2/21/2018 265414139935 E 100-12720-5034 487.57 BULLET PROOF VEST - DABNEY Monday, March 5, 2018 Page 13 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco POLICE PENINSULA UNIFORMS & EQUIP INC2/21/2018 265414139935 E 100-12999-5999 414.95 BULLET PROOF VEST - DABNEY 2/21/2018 265414140005 E 100-12720-5034 491.23 BULLET PROOF VEST - WALSH 2/21/2018 265414140005 E 100-12999-5999 411.29 BULLET PROOF VEST - WALSH 2/21/2018 265414141888 E 100-12720-5034 407.78 BULLET PROOF VEST - BROWN 2/21/2018 265414141888 E 100-12999-5999 407.79 BULLET PROOF VEST - BROWN 2/21/2018 265414DEC 2017 E 100-12720-5034 1,407.22 UNIFORM ITEMS 2/28/2018 265571JAN 2018 E 100-12720-5034 244.58 UNIFORM ITEMS PEPPERS MEXICALI CAFÉ 2/23/2018 265487cc365763 E 100-12110-5033 62.25 JA - SMC CHIEFS RETREAT - MEAL EXPENSES PET FOOD EXPRESS 2/21/2018 26541501/16/18 SM E 100-12720-5051 163.09 CANINE FOOD - MILLER 2/21/2018 26541501/21/18 AB E 100-12720-5051 213.01 CANINE FOOD - BAGGETTA 2/21/2018 26541512/12/17 CD E 100-12720-5051 87.38 CANINE FOOD - DEVAN 2/21/2018 26541512/24/17 MM E 100-12720-5061 208.77 CANINE FOOD - MAHON 2/21/2018 26541512/26/17 BM E 100-12720-5051 163.09 CANINE FOOD - MOLYNEUX 2/21/2018 26541512/26/17 NM E 100-12720-5051 196.62 CANINE FOOD - MICHELS PRODUCTIVE PRINTING & GRAPHICS2/28/2018 26557232476 E 100-12210-5025 579.03 2500 COMMUNICATION ENVELOPES 2/28/2018 26557232503 E 100-12720-5051 174.80 DUI NOTES (500) READYREFRESH 2/21/2018 26541718A5709746001 E 100-12720-5021 91.75 WATER COOLER RENTAL - JAN 2018 2/28/2018 26557518B5709746001 E 100-12720-5021 91.75 WATER COOLER RENTAL JAN 2018 SAN MATEO COUNTY FORENSIC LAB 2/23/2018 265480CL05329 E 100-12720-5001 7,093.20 LAB FEES 2/28/2018 265580CL05359 E 100-12720-5002 10,439.00 LAB FEES - JAN SAN MATEO COUNTY LAW ENFORCEME2/28/2018 26558101/19/2018 E 100-12110-5031 100.00 2018 SMCLETMA MEMBERSHIP DUES - PLANK SOUTH BAY REGIONAL PUBLIC SAFE2/28/2018 265587218384 E 100-12720-5036 790.00 BASIC DISPATCH ACADEMY -RAM/GONZALEZ SSF SCAVENGER CO INC 2/28/2018 2655940000664318 E 100-12110-5020 150.00 ONSITE DOCUMENT DESTRUCTION SERVICE STARVISTA 2/28/2018 2655964068 E 100-12720-5002 26,827.66 FIRST CHANCE CONTRIBUTION JAN - JUN 2018 STATE OF CALIFORNIA 2/23/2018 265484281641 E 100-12720-5037 198.00 JANUARY 2018 LIVESCAN SUBMISSIONS TELECOMMUNICATIONS ENG ASSOC 2/23/2018 26548545240 E 100-12410-5001 4,735.00 MONTHLY RADIOS MAINTEN - FEB 2018 2/23/2018 26548545244 E 100-12410-5005 16,583.33 PROF. MONTHLY SERVICES- FEB 2018 THOMSON REUTERS 2/21/2018 265428837567991 E 100-12720-5051 37.96 CA PENAL CODE 2018 (1) 2/28/2018 265605837712645 E 100-12720-5051 126.18 CA PENAL CODE 2018 (3) 2/28/2018 265605837733026 E 100-12720-5051 227.78 CA PENAL CODE 2018 (6) TURBO DATA SYSTEMS, INC. 2/23/2018 26548627327 E 100-12720-5001 5,936.27 FY 17-18 CITATION PROCESSING 2/28/2018 26560826599 E 100-12720-5051 655.50 MOVING CITATION ROLLS - 2K Monday, March 5, 2018 Page 14 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco POLICE ULINE 2/28/2018 26561094169645 E 100-12110-5020 980.65 EVIDENCE SUPPLIES VERIZON WIRELESS 2/21/2018 2654329800802252 E 100-12410-5071 1,556.96 DATA CARD SERVICES FOR LAPTOPS IN PATROL C WAVEDIVISION HOLDINGS, LLC 2/23/2018 2654928136 35 051 0095333 E 100-12410-5001 43.87 CABLE SERVICES - 329 MILLER AVE. - IT OFFICE Payments issued for POLICE $108,004.81 PUBLIC WORKS A-1 RHINO LININGS 2/21/2018 2653669112 E 781-13610-5001 207.00 GARAGE- VEH 27 LINER HOOD AD BRAKES 2/21/2018 26536715734 E 781-13610-5021 445.83 GARAGE OPER SUPPLIES VEH 311 ALL INDUSTRIAL ELECTRIC SUPPLY2/21/2018 2653715178919 E 710-13922-5021 921.58 MAINTENANCE SUPPLIES- REPLACEMENT PORTA 2/28/2018 2655015178968 E 100-13450-5021 111.86 SIGNALS OPER SUPPLIES 2/28/2018 2655015179169 E 710-13942-5051 112.67 OPERATING SUPPLIES 2/28/2018 2655015179348 E 100-13460-5021 110.12 STREETLIGHTING OPER SUPPLIES ALLIED FLUID PRODUCTS CORP 2/23/2018 265444INV23672 E 710-13943-5051 272.05 COMPRESSED NON-ASBESTOS SHEET ALPHA ANALYTICAL LABORATORIES 2/21/2018 2653728021927-MD_SSF E 710-13953-5004 210.00 FY 2017-2018 ANALYTICAL SERVICES 2/23/2018 2654458021750-MD_SSF E 710-13951-5005 80.00 FY 2017-2018 ANALYTICAL SERVICES 2/23/2018 2654458021926-MD_SSF E 710-13951-5005 163.00 FY 2017-2018 ANALYTICAL SERVICES ALTRANS 2/23/2018 26544631-1358 E 100-13999-5999 450.00 OBSERVATION & MONITORING SERVICES OF SOU AMAZON MKTPLACE 2/21/2018 265431CC363198 E 710-13910-5050 59.90 BS OPERATING SUPLIES SCADA EQUIPMENT 2/23/2018 265487CC363200 E 710-13910-5050 256.03 BS OPERATING SUPPLIES SCADA EQUIPMENT 3/2/2018 265669CC363203 E 710-13910-5050 79.99 BS OPERATING SUPPLIES TV WALL MOUNT 3/2/2018 265669CC363204 E 710-13910-5021 34.86 BS OFFICE SUPPLIES 3/2/2018 265669CC363205 E 710-13910-5021 27.18 BS OFFICE SUPPLIES AMAZON.COM 2/28/2018 265609CC 366090 E 710-13310-5020 10.99 LL CC- CASE FOR APPLE EAR PODS 2/28/2018 265609CC 366092 E 710-13310-5061 206.74 LL CC- APPLE AIRPODS FOR WIRELESS PHONE CAL AMERICAN TRAINCO INC 2/23/2018 265448182040 E 710-13910-5033 2,200.00 REG FEE PLC WORKSHOP ATTENDANCE ANDREW WEMMER 2/21/2018 2654342/11-2/14/2018 E 710-13910-5033 762.74 TRAVEL FOR CWEA P3S CONFERENCE FOR ANDRE ARAMARK UNIFORM SERVICES 2/23/2018 265449758453570 E 710-13910-5001 175.00 WEEKLY UNIFORM SERVICE 2/23/2018 265449758453571 E 710-13910-5001 229.70 WEEKLY UNIFORM SERVICE 2/23/2018 265449758465287 E 710-13910-5001 133.32 WEEKLY UNIFORM SERVICE 2/23/2018 265449758465288 E 710-13910-5001 228.70 WEEKLY UNIFORM SERVICE 2/28/2018 265504758477119 E 100-13410-5001 105.94 STREET DIVISION UNIFORMS 2/28/2018 265504758477119 E 710-13315-5001 105.93 STREET DIVISION UNIFORMS Monday, March 5, 2018 Page 15 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PUBLIC WORKS ARAMARK UNIFORM SERVICES 2/28/2018 265504758477121 E 781-13610-5001 13.95 GARAGE DIVISION UNIFORMS 2/28/2018 265504758477122 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS & TOWELS 2/28/2018 265504758488933 E 781-13610-5001 89.95 GARAGE DIVISION UNIFORMS 2/28/2018 265504758488934 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS ATLAS TOWING SERVICES INC. 2/28/2018 265506522987 E 781-13610-5001 150.00 GARAGE- TOWING OF VEH 112 B & H PHOTO VIDEO 2/23/2018 265487CC363201 E 710-13910-5050 928.13 BS OPERATING SUPPLIES VIDEO HARDWARE B&B CUSTOM DESIGNS 2/28/2018 26550716948 E 100-13210-5034 587.50 CLOTHING FOR ENGINEERING STAFF BAY AREA UPHOLSTERY 2/28/2018 2655098279 E 781-13610-5001 152.32 GARAGE- VEHICLE REPAIRS 2/28/2018 2655098280 E 781-13610-5001 152.32 GARAGE- VEH 509 REPAIRS 2/28/2018 2655098282 E 781-13610-5001 281.02 GARAGE- VEH 521 REPAIRS BLUE LINE TRANSFER INC 2/21/2018 2653800000664222 E 710-13962-5004 75,848.04 BIOSOLID DISPOSAL BRIAN SCHUMACKER 2/23/2018 26548102/13/2018 E 710-13910-5033 200.00 ICMA MEMBERSHIP ANNUAL RENEWAL FOR BRIA BROADMOOR LUMBER & PLYWOOD CO 2/28/2018 26551146181 E 710-13315-5021 92.37 SEWER MAINT OPER SUPPLIES 2/28/2018 26551146242 E 100-13420-5021 116.68 CONCRETE OPER SUPPLIES 2/28/2018 26551146296 E 100-13411-5021 12.02 STREET MAINT OPER SUPPLIES BRYCE CONSULTING 3/2/2018 2656272783 E 710-13310-5005 400.00 STAFFING STRUCTURE & DATA COLLECTION-PUBL C H BULL CO 2/28/2018 2655121198223 E 710-13315-5021 660.20 SEWER MAINT OPER SUPPLIES CCP INDUSTRIES, INC. 2/28/2018 265518IN02040292 E 710-13315-5021 451.43 SEWER MAINT OPER SUPPLIES CITY AUTO SUPPLY 2/21/2018 2653873-498884 E 781-13610-5021 103.53 GARAGE VEH 310 & STOCK OPER SUPPLIES 2/21/2018 2653873-499264 E 781-13610-5021 17.48 GARAGE OPER SUPPLIES VEH 215 2/21/2018 2653873-499288 E 781-13610-5021 41.37 GARAGE OPER SUPPLIES VEH 215 2/21/2018 2653873-499907 E 781-13610-5021 11.01 GARAGE OEPR SUPPLIES VEH 120 2/21/2018 2653873-500022 E 781-13610-5021 40.86 GARAGE OPER SUPPLIES VEH 120 2/28/2018 2655233-500970 E 781-13610-5021 20.42 GARAGE OPER SUPPLIES VEH 201 2/28/2018 2655233-502179 E 781-13610-5021 9.65 GARAGE OPER SUPPLIES VEH 315 2/28/2018 2655233-502185 E 781-13610-5021 12.39 GARAGE OPER SUPPLIES VEH 315 2/28/2018 2655233-502556 E 781-13610-5021 307.56 GARAGE STOCK OPER SUPPLIES COTTON, SHIRES & ASSOC INC. 3/2/2018 26563221939 E 740-13810-5004 11,262.86 STORM DRAIN FAILURE REPAIR AT J SERRA NEAR CWEA SPECIALTY CONFERENCES 2/28/2018 265609CC 366083 E 710-13315-5033 345.00 LL- CWEA GRADE I TEST FEE & MEMBERSHIP 2/28/2018 265609CC 366088 E 710-13310-5033 180.00 LL CC- CWEA MEMBERSHIP RENEWAL FEE 2/28/2018 265609CC 366098 E 710-13315-5033 75.00 LL CC- COLLECTCION SYSTEM GR.1 REINSTATE FEE DANIEL JOSEPH GARZA 2/21/2018 2653962/16/2018 E 710-13953-5033 90.00 CWEA CERTIFICATION RENEWAL FOR DANIEL GAR Monday, March 5, 2018 Page 16 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PUBLIC WORKS DKF SOLUTIONS GROUP LLC 2/28/2018 265609CC 366094 E 710-13310-5033 225.00 LL CC- SUPERVISOR 101 TRAINING FOR L.LANGI 2/28/2018 265609CC 366096 E 710-13310-5033 225.00 LL CC- VERBAL JUDO TRAINING REG. FOR L.LANGI DYSERT ENVIRONMENTAL INC 2/21/2018 26539113021 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 2/21/2018 26539113023 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 2/21/2018 26539113024 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 2/21/2018 26539113025 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 2/21/2018 26539113026 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 2/21/2018 26539113027 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 2/21/2018 26539113028 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 2/21/2018 26539113029 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 2/23/2018 26546213020 E 710-13951-5005 302.50 FY 2017-2018 SAMPLING SERVICES 2/23/2018 26546213022 E 710-13951-5005 445.00 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913045 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913046 E 710-13953-5005 400.00 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913047 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913048 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913049 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913050 E 710-13953-5005 400.00 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913064 E 710-13951-5005 302.50 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913065 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 2/28/2018 26552913066 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES EUNEJUNE KIM 2/21/2018 2654052/15/18 E 710-13310-5033 40.00 LUNCH FEE REIMBURSEMENT FOR E.KIM & B. SC FASTENAL COMPANY 2/28/2018 265534CAS1031244 E 781-13610-5021 18.32 GARAGE STOCK OPER SUPPLIES FATHOM MARINE, LLC 2/28/2018 2655351310 E 781-13610-5001 183.96 GARAGE- VEH 519 REPAIRS FLYERS ENERGY LLC 2/21/2018 26539318-642006 E 781-13610-5028 946.95 GARAGE- CORP YARD DIESEL 2/21/2018 265393CFS1555907 E 781-13610-5028 14,852.51 CITYWIDE CARD LOCK FUEL 2/28/2018 26553818-643807 E 781-13610-5028 1,581.29 FS 61 FUEL 2/28/2018 26553818-643808 E 781-13610-5028 658.33 FS 64 FUEL 2/28/2018 26553818-643809 E 781-13610-5028 1,928.95 FS 61 FUEL 3/2/2018 265638CFS1563027 E 781-13610-5028 13,576.99 CITYWIDE CARDLOCK FUEL GLOBAL SUN LANDSCAPE 2/21/2018 2653973890 E 710-13943-5050 30,000.00 FY 17-18 LANDSCAPE SERVICES GOLDEN GATE TRUCK CENTER 2/21/2018 265398F005832128:01 E 781-13610-5021 185.67 GARAGE OPER SUPPLIES VEH 318 Monday, March 5, 2018 Page 17 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PUBLIC WORKS GRANITEROCK COMPANY 2/28/2018 2655431087506 E 100-13411-5021 1,470.41 STREET MAINT OPER SUPPLIES HARRINGTON INDUSTRIAL PLASTIC 2/23/2018 265465003L7345 E 710-13941-5050 67.92 REPLACEMENT HIGH PRESSURE FITTINGS 2/23/2018 265465003L7345 E 710-13943-5050 119.36 REPLACEMENT HIGH PRESSURE FITTINGS HERCRENTALS 2/21/2018 26539929789684-001 E 710-13941-5051 4,924.87 175KW GENERATOR RENTAL FOR RULE 21 TIE IN IPS GROUP, INC 2/21/2018 26540231238 E 720-13720-5021 40.78 OPERATING SUPPLIES FOR SMART PARKING METE 2/28/2018 26554631346 E 720-13720-5021 18.93 OPERATING SUPPLIES FOR SMART PARKING METE K-119 OF CALIFORNIA 2/21/2018 26540472315 E 710-13922-5050 26.17 FOLDING JAB SAW 2/28/2018 26554972389 E 100-13450-5021 40.87 SIGNALS OPER SUPPLIES LIFE-ASSIST INC 2/28/2018 265559841516 E 781-13610-5021 336.27 GARAGE OPER SUPPLIES LOWE'S CREDIT SERVICES 2/28/2018 265560902069 E 740-13820-5021 50.13 STORM MAINT OPER SUPPLIES 2/28/2018 265560902194 E 710-13315-5021 254.93 SEWER MAINT OPER SUPPLIES 2/28/2018 265560902303 E 740-13820-5021 14.29 STORM MAINT OPER SUPPLIES 2/28/2018 265560902430 E 710-13315-5021 248.89 SEWER MAINT OPER SUPPLIES 2/28/2018 265560902861 E 710-13315-5021 256.07 SEWER MAINT OPER SUPPLIES 2/28/2018 265560916468 E 710-13942-5050 36.19 GRINDING WHEEL & SIGN BULB 2/28/2018 265560923120 E 710-13932-5050 12.01 PARKING SIGN & METAL SCREWS 2/28/2018 265609CC 366085 E 710-13315-5021 15.70 LL CC- SEWER MAINT OPER SUPPLIES MOFFATT & NICHOL 2/23/2018 265472727874 E 100-13210-5005 5,785.50 OYSTER POINT DEVELOPMENT SLR PEER REVIEW 2/23/2018 265472729344 E 100-13210-5005 244.00 OYSTER POINT DEVELOPMENT SLR PEER REVIEW MOSS RUBBER & EQUIPT CORP 3/2/2018 265646530130-001 E 710-13953-5020 16.94 NEW EMPLOYEE RAIN GEAR 3/2/2018 265646530605-001 E 100-13411-5021 35.61 STREET MAINT OPER SUPPLIES 3/2/2018 265646530643-001 E 100-13411-5021 17.33 STREET MAINT OPER SUPPLIES NORTH STATE ENVIRONMENTAL 2/23/2018 265473049741 E 710-13951-5004 570.75 DISPOSAL OF HAZARDOUS WASTE OFFICE DEPOT INC 2/28/2018 265566947254965001 E 100-13210-5020 21.86 OFFICE SUPPLIES FOR ENGINEERING OLE'S CARBURETOR & ELEC INC 2/21/2018 265411417954 E 781-13610-5021 654.05 GARAGE OPER SUPPLIES VEH 503 2/28/2018 265567418170 E 781-13610-5021 199.83 GARAGE OPER SUPPLIES VEH 9-15 2/28/2018 265567418213 E 781-13610-5021 98.24 GARAGE OPER SUPPLIES VEH 227 2/28/2018 265567418447 E 781-13610-5021 103.39 GARAGE OPER SUPPLIES VEH 121 2/28/2018 265567418573 E 781-13610-5021 27.88 GARAGE OPER SUPPLIES VEH 509 OSHA4LESS.COM 2/23/2018 265487CC365952 E 710-13310-5020 96.48 MM-CA & FED 2018 LABOR COMPLIANCE POSTER 2/23/2018 265487CC365952 E 710-13910-5020 64.32 MM-CA & FED 2018 LABOR COMPLIANCE POSTER PENINSULA BATTERY CO 2/21/2018 265413124391 E 781-13610-5021 292.06 GARAGE OPER SUPPLIES VEH 147 & 903 Monday, March 5, 2018 Page 18 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PUBLIC WORKS PREFERRED ALLIANCE, INC 3/2/2018 2656530138584-IN E 710-13310-5036 86.00 JANUARY 2018 PRE EMPLOYMENT DRUG SCREEN 3/2/2018 2656530138584-IN E 710-13310-5039 61.00 JANUARY 2018 PRE EMPLOYMENT DRUG SCREEN QUENVOLD'S SAFETY SHOES 2/21/2018 26541660951 E 710-13910-5021 2,191.61 SAFETY SHOES FOR STAFF R.A. METAL PRODUCTS INC 2/28/2018 2655738534 E 100-13460-5001 690.00 REPAIRS TO ALUMINUM STREETLIGHT SAFETY COMPLIANCE MANAGEMENT 2/23/2018 265479022218-01 E 710-13953-5033 200.00 CALIFORNIA TITLE 22 HAZARDOUS WASTE GENER SAN FRANCISCO HARLEY-DAVIDSON 2/21/2018 265419393967 E 781-13610-5001 509.31 GARAGE- VEH 46 REPAIR SERRAMONTE FORD INC 2/21/2018 265420608301 E 781-13610-5021 16.44 GARAGE OPER SUPPLIES VEH 215 2/21/2018 265420608479 E 781-13610-5021 105.03 GARAGE STOCK OPER SUPPLIES 2/21/2018 265420608516 E 781-13610-5021 366.48 GARAGE OPER SUPPLIES VEH 23 2/21/2018 265420608624 E 781-13610-5021 188.21 GARAGE OPER SUPPLIES VEH 23 2/28/2018 265583608994 E 781-13610-5021 97.17 GARAGE OPER SUPPLIES VEH 116 2/28/2018 265583609105 E 781-13610-5021 173.23 GARAGE- OPER SUPPLIES VEH 256 2/28/2018 265583609110 E 781-13610-5021 345.84 GARAGE STOCK OPER SUPPLIES 2/28/2018 265583CM604334 E 781-13610-5021 -81.56 GARAGE OPER SUPPLIES 2/28/2018 265583CM608624 E 781-13610-5021 -38.06 GARAGE OPER SUPPLIES 3/2/2018 265660609106 E 781-13610-5021 2,985.52 GARAGE OPER SUPPLIES VEH 7 SHOE DEPOT INC 2/28/2018 265584149231/1865 E 710-13910-5021 185.95 EMPLOYEE SAFETY EQUIPT- BOOTS FOR RYAN EST 2/28/2018 265584149423/1852 E 710-13910-5021 176.16 EMPLOYEE SAFETY EQUIPT- BOOTS FOR GENE GA 2/28/2018 265584150916/1881 E 710-13910-5021 264.07 EMPLOYEE SAFETY EQUIPT- BOOTS FOR STEVE M 3/2/2018 265661149340,149341/1852 E 100-13210-5034 477.78 CLOTHING FOR ENGINEERING STAFF SIMPLEX GRINNELL 2/23/2018 26548220027181 E 710-13942-5051 2,869.00 ANNUAL TESTNG & INSP. OF FIRE ALARM & SPR. SOUTH CITY LUMBER AND SUPPLY 2/23/2018 265483939180 E 710-13942-5050 13.49 ELECTRICIAN'S TOOLS 2/23/2018 265483939311 E 100-13460-5021 26.09 STREETLIGHTING OPER SUPPLIES 2/28/2018 265588939049 E 710-13315-5021 32.44 SEWER MAINT OPER SUPPLIES 2/28/2018 265588939515 E 100-13411-5021 8.85 STREET MAINT OPER SUPPLIES 2/28/2018 265588939592 E 781-13610-5021 8.39 GARAGE SHOP OPER SUPPLIES 2/28/2018 265588939608 E 100-13450-5021 8.27 SIGNALS OPER SUPPLIES SPARTAN MOTOR CHASSIS, INC. 2/21/2018 265424IN00720945 E 781-13610-5021 959.51 GARAGE OPER SUPPLIES VEH 509 & 510 2/28/2018 265589IN00721509 E 781-13610-5021 109.67 GARAGE STOCK OPER SUPPLIES SSF SCAVENGER CO INC 2/21/2018 2654260000662514 E 710-13962-5072 19,509.82 DEBRIS BOX SVC FOR SWEEPER/VACTOR DUMPSI STAPLES BUSINESS ADVANTAGE 2/21/2018 2654278045690910 E 100-13210-5020 -75.82 OFFICE SUPPLIES FOR ENGINEERING 2/21/2018 2654278048579443/3679785E 710-13910-5021 19.22 OFFICE SUPPLIES Monday, March 5, 2018 Page 19 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PUBLIC WORKS STAPLES BUSINESS ADVANTAGE 2/21/2018 2654278048579443/3679785E 710-13910-5021 37.12 OFFICE SUPPLIES 2/21/2018 2654278048579443/3679785E 710-13953-5021 71.68 OFFICE SUPPLIES 2/21/2018 2654278048579443/3679785E 710-13953-5021 3.92 OFFICE SUPPLIES 2/21/2018 2654278048579443/3679785E 710-13953-5021 -12.99 OFFICE SUPPLIES 2/21/2018 2654278048579443/3679785E 710-13910-5021 38.77 OFFICE SUPPLIES 2/21/2018 2654278048579443/3679785E 710-13953-5021 11.89 OFFICE SUPPLIES 2/21/2018 2654278048579443/3679785E 710-13910-5021 43.12 OFFICE SUPPLIES 2/21/2018 2654278048579443/3679785E 710-13941-5021 61.16 OFFICE SUPPLIES 2/21/2018 2654278048579443/3679785E 710-13910-5021 75.26 OFFICE SUPPLIES STAPLES CREDIT PLAN 2/28/2018 265609CC366087 E 710-13310-5020 25.07 LL CC- NOTEBOOKE FOR L.LANGI STATE OF CALIFORNIA 2/23/2018 265484281641 E 710-13310-5037 64.00 JANUARY 2018 LIVESCAN SUBMISSIONS STOMMEL, INC 2/28/2018 265600SI11580 E 781-13610-5021 51.60 GARAGE OPER SUPPLIES VEH 1 2/28/2018 265600SI11581 E 781-13610-5021 596.89 GARAGE OPER SUPPLIES VEH 1 2/28/2018 265600SI11840 E 781-13610-5021 87.52 GARAGE STOCK OPER SUPPLIES THE LIGHTHOUSE, INC 2/28/2018 2656040397782 E 781-13610-5021 646.60 GARAGE- VEH 311 OPER SUPPLIES TRACTION-GENUINE PARTS CO. 2/21/2018 265430853308611 E 781-13610-5021 78.56 GARAGE STOCK OPER SUPPLIES 2/28/2018 265606853308653 E 781-13610-5021 55.81 GARAGE STOCK OPER SUPPLIES 2/28/2018 265606853308678 E 781-13610-5021 65.82 GARAGE STOCK OPER SUPPLIES 2/28/2018 265606853308679 E 781-13610-5021 11.42 GARAGE STOCK OPER SUPPLIES 2/28/2018 265606853308680 E 781-13610-5021 90.00 GARAGE STOCK OPER SUPPLIES 2/28/2018 265606853308753 E 781-13610-5021 5.87 GARAGE OPER SUPPLIES VEH 512 2/28/2018 265606853308974 E 781-13610-5021 76.89 GARAGE STOCK OPER SUPPLIES 2/28/2018 265606853308975 E 781-13610-5021 11.42 GARAGE STOCK OPER SUPPLIES 2/28/2018 265606853308976 E 781-13610-5021 308.21 GARAGE STOCK OPER SUPPLIES UNIVAR USA INC 2/23/2018 265489SJ862682 E 710-13964-5021 5,189.63 FY 2017-2018 SODIUM BISULFITE 2/23/2018 265489SJ864248 E 710-13944-5021 2,451.38 FY 2017-2018 SODIUM HYPOCHLORITE VERIZON WIRELESS 3/2/2018 2656719801884960 E 710-13961-5045 125.10 WQCP MODEMS - MONTHLY CHGS 3/2/2018 2656719801922547 E 720-13720-5045 75.10 MILLER GARAGE MODEM - MONTHLY CHGS VWR INTERNATIONAL LLC 2/23/2018 2654918081230001 E 710-13951-5021 270.39 LAB SUPPLIES 2/23/2018 2654918081245300 E 710-13951-5021 149.91 LAB SUPPLIES 2/23/2018 2654918081323932 E 710-13951-5021 1,915.70 LAB SUPPLIES 2/23/2018 2654918081368252 E 710-13951-5021 10.34 LAB SUPPLIES Monday, March 5, 2018 Page 20 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco PUBLIC WORKS VWR INTERNATIONAL LLC 2/23/2018 2654918081375071 E 710-13951-5021 24.89 LAB SUPPLIES 2/23/2018 2654918081381345 E 710-13951-5021 39.57 LAB SUPPLIES W.W. GRAINGER INC. 2/21/2018 2654339691604566 E 710-13922-5051 456.12 OPERATING SUPPLIES 2/21/2018 2654339691829296 E 710-13922-5051 430.74 OPERATING SUPPLIES 2/21/2018 2654339692978860 E 100-13450-5021 419.09 ELECTRICAL OPER SUPPLIES 2/28/2018 2656139697167477 E 710-13941-5051 42.62 OPERATING SUPPLIES 2/28/2018 2656139699926607 E 710-13941-5051 232.47 OPERATING SUPPLIES 3/2/2018 2656729706879971 E 100-13430-5021 2,457.83 PAINTS & SIGNS OPER SUPPLIES WATTCO 2/28/2018 26561649894 E 781-13610-5021 589.75 GARAGE OPER SUPPLIES VEH 139 WEST COAST POWDER COATING 2/21/2018 2654370398226 E 720-13720-5005 2,100.00 POWDER COATING OF PARKING METERS WESTERN PACIFIC SIGNAL LLC 2/21/2018 26543824686 E 100-13450-5001 6,227.25 SIGNAL REFURBISHMENT WINGFOOT COMMERCIAL TIRE SYSTM2/21/2018 265439184-1082249 E 781-13610-5001 184.33 GARAGE- VEH 508 FLAT TIRE REPAIR & ROAD SER WORLD OIL ENVIRONMENTAL SVCS 2/28/2018 265619I500-00298445 E 781-13610-5028 120.00 GARAGE- MIXED/USED OIL DISPOSAL YAMAHA GOLF CARS OF CALIFORNIA2/28/2018 265620L28231 E 710-13922-5021 266.21 FENDER FLARE KIT AND REAR PANEL FENDER FOR 2/28/2018 265620L28577 E 710-13922-5021 1,336.24 UTILITY VEHICLE BLACK VINYL ENCLOSURE YAN YAN ZHANG 2/28/2018 2656217/18/2018 E 710-13910-5033 345.00 CWEA MEMBERBERSHIP FEE AND LAB ANALYST I Payments issued for PUBLIC WORKS $247,195.47 BALANCE SHEET 24/7 ROOTER AND PLUMBING 3/2/2018 265622E18-0142 B 270-21703 500.00 ENRCOACH DEPOSIT, 412 BEECH AVE ATLAS PLUMBING & ROOTER 2/21/2018 265377E17-0806 B 270-21703 576.00 ENCROACH DEPOSIT, 479 VALENCIA DR. CABLECOM LLC 2/21/2018 265383E17-0402 B 270-21703 810.00 ENCROACH DEPOSIT, 951 LINDEN AVE COTTON, SHIRES & ASSOC INC. 2/21/2018 26538822079 B 270-21707 1,757.50 GEOTECHNICAL REVIEW - CANDENCE 2 2/23/2018 26545949989 B 270-21707 2,460.00 GEOTECHNICAL REVIEW KEITH OXFORD 3/2/2018 265650E18-0046 B 270-21703 1,000.00 ENCROACH DEPOSIT,1000 GATEWAY BLVD O'DONOGHUE CONSTRUCTION 3/2/2018 265648E18-0148 B 270-21703 500.00 ENCROACH DEPOSIT, 402 NORTHWOOD ORO PRO PLUMBING, INC. 3/2/2018 265649E18-0110 B 270-21703 500.00 ENCROACH DEPOSIT, 335 NEWMAN SSF CONFERENCE CENTER 3/2/2018 265663AC HOTEL MARRIOTT B 100-21503 8,425.00 JAN 2018 CONFERENCE CENTER TAX PASS THROU STATE OF CALIFORNIA 2/23/2018 265484281641 B 100-21205 147.00 JANUARY 2018 LIVESCAN SUBMISSIONS WORKS PLUMBING & ROOTER 2/21/2018 265440E18-0111 B 270-21703 500.00 ENCROACH DEPOSIT, 308 ARROYO DR Payments issued for BALANCE SHEET $17,175.50 Monday, March 5, 2018 Page 21 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco CAPITAL IMPROVEMENTS AECOM TECHNICAL SERVICES, INC.2/23/2018 2654422000011209-05 E 510-99999-5999 90,011.81 PA & ED FOR THE US 101/PRODUCE AVE INTERCH AKEL ENGINEERING GROUP INC 2/21/2018 26536816380-10 E 710-99999-5999 2,388.25 CIVIL ENGINEERING SERVICES BKF ENGINEERS 2/21/2018 26537818020027 E 710-99999-5999 2,987.00 ON CALL TASK ORDER 2017-2: POTHOLING FOR S 2/28/2018 26551018020159 E 510-99999-5999 689.00 ON CALL CIVIL ENGINEERING SERVICES BLOCKA CONSTRUCTION INC. 2/21/2018 26537911595 E 710-99999-5999 13,879.61 CONSTRUCTION, STANDBY GENERATOR PROJ 2/23/2018 2654522 E 510-99999-5999 56,145.00 SIGN HILL GENERATOR PROJECT 3/2/2018 2656263 E 510-99999-5999 31,445.00 SIGN HILL GENERATOR PROJECT CALLANDER ASSOC LANDSCAPE 2/28/2018 26551517007-11 E 510-99999-5999 1,938.59 ON CALL LANDSCAPE ARCHITECTURAL SERVICES CAROLLO ENGINEERS, PC 2/21/2018 2653860162981 E 710-99999-5999 69,181.17 CONSULTING SERVICES, WQCP DIGESTER DESIGN 2/28/2018 2655170164505 E 710-99999-5999 4,012.75 WQCP DIGESTER DESIGN CONSULTING SERVICES FEDEX 2/28/2018 2655366-075-86042 E 510-99995-5999 37.52 DELIVERY SERVICES - CONTRACT DOCUMENTS 2/28/2018 2655366-098-35177 E 510-99999-5999 28.48 CML-5177 (035) DOCUMENTS FOR HASKINS GAP INTERSTATE GRADING & PAVING IN2/21/2018 2654001 E 510-99999-5999 47,766.00 2016 STREET REHABILITATION PROJECT 2/21/2018 2654005063B E 510-99999-5999 19,716.18 CONSTRUCTION, BRENTWOOD PARK RENOVATIO 3/2/2018 2656415243 E 510-99999-5999 30,370.55 JUNIPERO SERRA BLVD & KING DR INTERSECTION KJ WOODS CONSTRUCTION INC 2/21/2018 2654062 E 710-99999-5999 117,455.07 SANITARY SEWER & MANHOLE REPLACEMENT PR MEYERS, NAVE, RIBACK 2/21/2018 2654092017100154 E 514-99999-5999 7,725.00 OPD PHASE III & IVD ENTITLEMENTS-SERVICES TH 2/21/2018 2654092017110319 E 514-99999-5999 10,449.00 OPD PHASE III & IVD ENTITLEMENTS-SERVICES TH 2/21/2018 2654092017120336 E 514-99999-5999 8,386.50 OPD PHASE III & IVD ENTITLEMENTS-SERVICES TH MIKE BROWN ELECTRIC CO. 3/2/2018 26564523815 E 510-99999-5999 15,157.82 AIRPORT-SAN MATEO SIGNAL POLE REPLACEMEN NCE 2/28/2018 265565872035507 E 510-99999-5999 2,925.00 ON CALL CONSULTING 2017 STREET SURFACE SEA 3/2/2018 265647872045506 E 510-99999-5999 2,060.00 ON CALL CONSULTING 2017 STREET SURFACE SEA SF BAY CONSERVATION & DVLPMNT 2/21/2018 26542102-15-2018 E 710-99999-5999 150.00 PERMIT 1998.008.06 SWINERTON MGMT & CONSULTING 3/2/2018 26566614100038-38 E 510-99999-5999 12,570.00 OCT 2017 CIP PRG MGMT SVCS 3/2/2018 26566614100038-38 E 710-99999-5999 6,650.00 OCT 2017 CIP PRG MGMT SVCS 3/2/2018 26566614100038-38A E 510-99999-5999 19,230.00 OCT 2017 JUNIPERO SERRA/KING DR CIP PRJ MG 3/2/2018 26566614100038-39 E 710-99999-5999 10,150.00 NOV 2017 CIP PRG MGMT SVCS 3/2/2018 26566614100038-39 E 510-99999-5999 21,055.00 NOV 2017 CIP PRG MGMT SVCS 3/2/2018 26566614100038-40 E 510-99999-5999 24,350.00 DEC 2017 CIP PRG MGMT SVCS 3/2/2018 26566614100038-40 E 710-99999-5999 10,260.00 DEC 2017 CIP PRG MGMT SVCS TANKO STREETLIGHTING SERVICES 2/28/2018 2656029951 E 510-99999-5999 230.14 PECKS LANE STREETLIGHTING VSS INTERNATIONAL, INC 2/23/2018 26549020017235RR-3 E 510-99999-5999 41,764.36 2017 STREET SURFACE SEAL PROJECT Monday, March 5, 2018 Page 22 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/19/2018 3/4/2018 -City of South San Francisco CAPITAL IMPROVEMENTS WILSEY HAM, INC 2/28/2018 26561821899 E 710-99999-5999 686.00 ON CALL WATER RESOURCES SERVICES 2/28/2018 26561821913 E 710-99999-5999 1,905.50 ON-CALL CIVIL ENGINEERING SERVICES Payments issued for CAPITAL IMPROVEMENTS $683,756.30 DESIGNATED FUND BALANCE BRONSTEIN MUSIC 2/21/2018 265382252493 B 280-27405 981.61 PORTABLE SOUND SYSTEM DAN'S DRILLING & FENCING INC 3/2/2018 2656330223189 B 280-27405 48,400.00 CALLERO FIELD FENCE DIV. OF THE STATE ARCHITECT 2/23/2018 265461OCT-DEC 2017 B 280-27470 889.90 QUARTERLY FEE 10/01-12/31/17 CASP PROGRAM NADINE LEVIN 2/28/2018 2655562-28-2018 B 280-27414 100.00 1ST PLACE WINNER OF PHOTOGRAPHY SHOW 20 POPEYE'S CHICKEN 2/28/2018 265609CC365818 B 280-27463 34.94 MP: IPP DINNER (12) ROYAL PIN DONUTS 2/28/2018 265609CC366136 B 280-27416 96.84 LS - G.R.E.A.T. GRAD REFRESHMENTS RYAN CAMPAGNA 2/21/2018 265385RC2-16-18 B 280-27414 160.00 ART SALES FROM PHOTOGRAPHY SHOW SCHOOL HOUSE GROCERY 2/28/2018 2655828593 B 280-27410 179.25 E WASTE EVENT FOOD AND BEVERAGES (16) WEST COAST ARBORIST INC 2/21/2018 265436133348 B 280-27473 18,360.00 TREE PLANTING/REFORESTATION - JUNIPERO SER Payments issued for DESIGNATED FUND BALANCE $69,202.54 REFUNDS/REIMBURSEMENTS CABLECOM LLC 3/2/2018 265628E15-0328 R 270-00000-35601 29,100.00 ENCROACH DEPOSIT, EAST OF 101 PROJECT DIEDRA WALKER 2/28/2018 2656151032920 R 100-17230-35303 1.50 SCRIPT CARD OVER PAYMENT HEALTH PLAN OF SAN MATEO 2/23/2018 26546616-491441 R 100-11611-35204 1,475.66 AMBULANCE TRANSPORT REFUNDS 2/23/2018 26546616-492403 R 100-11611-35204 1,789.35 AMBULANCE TRANSPORT REFUNDS HOWARD JARVIS 2/21/2018 26540344004939 R 100-12720-33001 43.00 CITATION REFUND JASMINE ALDANA 2/21/2018 26537045002609 R 100-12720-33001 80.00 CITATION REFUND NOEMI PERALTA 2/23/2018 2654781032520 R 100-17250-35301 300.00 CANCELED HALL EVENT ON 2--20-18 PUI HUNG WAI 2/28/2018 2656141032395 R 100-17230-35303 4.00 SCRIPT CARD OVERPAYMENT SAN MATEO COUNTY CONTROLLER'S 2/28/2018 265579JAN 2018 R 100-12720-33001 16,726.30 JAN 2018 ALLOCATION OF PARKING PENALTIES SSF BOXING CLUB INC 2/28/2018 265590P13-0065 R 270-00000-35603 2,000.00 CITY ATTORNEY REIMBURSEMENT - 387 GRAND A 2/28/2018 265590P13-0065 R 100-10410-35103 -100.00 CITY ATTORNEY REIMBURSEMENT - 387 GRAND A Payments issued for REFUNDS/REIMBURSEMENTS $51,419.81 TOTAL PAYMENTS FOR PERIOD $1,462,719.94 Monday, March 5, 2018 Page 23 of 23 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-158 Agenda Date:3/14/2018 Version:1 Item #:9. Report regarding a motion to accept the construction improvements of the Water Quality Control Plant Standby Generator and Elevated Bus Duct Replacement Project as complete in accordance with the plans and specifications, with a total construction cost of $4,785,131. (Sam Bautista, Principal Engineer) RECOMMENDATION It is recommended that the City Council,by motion accept the construction improvements of the Water Quality Control Plant (WQCP)Standby Generator and Elevated Bus Duct Replacement Project (CIP Project No.ss1302)as complete in accordance with plans and specifications (total construction cost $4,785,131). BACKGROUND/DISCUSSION The 2011 South San Francisco/San Bruno WQCP Facility Plan Update identified the 2,000 kilowatt (kW) standby generator,switchgear,and automatic transfer controls were in need of replacement as the equipment was obsolete and unreliable.The existing generator and switchgear were 36 years old and replacement parts were difficult to find.The metal standby generator building was badly deteriorated and needed replacement. The standby generator is a critical piece of equipment to provide power to the WQCP in the event of a power outage.The WQCP Standby Generator and Elevated Bus Duct Replacement Project constructed a new building and replaced all the electrical equipment, including the existing standby generator. On February 27,2013,City Council awarded the WQCP Standby Generator and Elevated Bus Duct Replacement Project (CIP Project No.ss1302)to Blocka Construction of Fremont,California.The project work associated with this project was substantially completed on October 1, 2014. At the time the Project was complete,PG&E passed a new regulation which required the installation of a special relay switch that prevents the existing cogeneration engine at the WQCP from feeding power into the electrical grid when the new emergency standby generator is in operation.The relay switch provides safety to both the WQCP equipment and the electrical grid.The installation of the new relay switch required the installation of new electrical breakers,which took over seven months to fabricate.This punchlist item was complex in nature and required several WQCP shutdowns and coordination with PG&E and CAT/ISO,the manufacturer of the generator.The contractor notified staff that this would take time to address the new PG&E regulation.Staff told the contractor that the Project would not be accepted as complete until the relay switch was installed and the contractor concurred.On February 13,2018,the relay switch installation was completed and tested. The total construction cost incurred for the project is summarized as follows: City of South San Francisco Printed on 3/8/2018Page 1 of 2 powered by Legistar™ File #:18-158 Agenda Date:3/14/2018 Version:1 Item #:9. Projected Actual Blocka Construction Contract $4,548,000 $4,548,000 Construction Contingency $ 454,800 $ 237,131 Total Construction Budget $5,002,800 $4,785,131 The construction contingency was used for City-approved change orders,such as the installation of additional conduit,additional pavement work,additional valves and piping,new breakers and wires,and the installation of the relay switch. FUNDING Funding for this project was included in the City of South San Francisco 2013-14 Capital Improvement Program. The Project was delivered under the projected budget. CONCLUSION Staff recommends acceptance of the Project as complete.Upon acceptance,a Notice of Completion will be filed with the County of San Mateo Recorder’s office.At the end of the thirty day lien period,the retention funds will be released to Blocka Construction. City of South San Francisco Printed on 3/8/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-159 Agenda Date:3/14/2018 Version:1 Item #:10. Report regarding appointment of the City Manager as the City of South San Francisco representative to the Colma Creek Flood Control Advisory Committee.(Eunejune Kim, Director of Public Works). RECOMMENDATION It is recommended that the City Council,by motion,appoint the City Manager as the City of South San Francisco representative to the Colma Creek Flood Control Advisory Committee. BACKGROUND/DISCUSSION The Colma Creek Flood Control Advisory Committee (“Committee”)serves as an advisory board to the Board of Supervisors of San Mateo County on matters dealing with flood control within the San Mateo County Flood Control District and oversees financing of flood control projects in San Mateo County.The San Mateo County Flood Control District acts as the administering agent for the purposes of managing the Colma Creek projects. The Committee is made up of five member cities:the City of South San Francisco,the City of Daly City,the City of Pacifica,the Town of Colma,and the City of San Bruno.The Committee consists of nine committee members:five members are City representatives appointed by the five member cities city councils;and the remaining four “at large”members are appointed by the Board of Supervisors of San Mateo County.All Committee members must be property owners residing in the Colma Creek Flood Control Zone,and appointees by the City Councils must reside in their respective Cities and have a twelve-year term limit.Mike Futrell was previously appointed to a four year term expiring March 31,2018,and this appointment will be his second term. FISCAL IMPACT Administrative support will continue to be accomplished by the Public Works Department. CONCLUSION Staff recommends City Council approval of the City Manager as the City of South San Francisco representative to the Colma Creek Flood Control Advisory Committee for a four-year term. City of South San Francisco Printed on 3/8/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-88 Agenda Date:3/14/2018 Version:1 Item #:11. Report regarding a resolution approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club,and executing a new Lease Agreement with the IACC to define the terms and conditions for the IACC’s use of the trailer on City property.(Brian Crume, Facilities Maintenance Manager) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club (IACC),and executing a new Lease Agreement with the IACC to define the terms and conditions for IACC’s use of the trailer on City property. BACKGROUND/DISCUSSION The city-owned trailer in the bocce ball area of Orange Memorial Park has significant water intrusion damage and continues to deteriorate.The Italian American Citizens Club (IACC),which is co-sponsored by the Parks and Recreation Department,currently has exclusive use of the trailer as a clubhouse for members.The IACC leadership has recently expressed a desire and willingness to make repairs to the trailer at their sole expense. Transfer of ownership of the trailer from the City to the IACC would allow the IACC to engage their own licensed contractor to undertake the repairs. Staff previously brought this issue to City Council at the January 10,2018 meeting,and Council deferred the matter to a later date. At the January 10,2018 meeting,the City Council asked whether the IACC will be required to make the trailer restroom compliant with the Americans with Disabilities Act (ADA).The ADA compliance issue is addressed under Section 6 of the Lease Agreement, which reads as follows: 6.RESTROOM ACCESSIBILITY.Within ninety (90)days of the Effective Date,IACC shall make improvements to the restroom in the trailer in compliance with requirements of the ADA.Upon completion of improvements to the restroom,IACC shall maintain the facilities in good working order and in compliance with all-applicable ADA requirements;failure to improve or maintain the restroom in compliance with all applicable ADA requirements constitutes a breach and default by IACC under this Agreement and may justify immediate termination of the Lease,obligations to remove the trailer and vacate City property and restore City property to an acceptable condition. Furthermore,staff has consulted with the Building Division and has determined that only minor alterations will be necessary to make the restroom ADA compliant. City of South San Francisco Printed on 3/8/2018Page 1 of 4 powered by Legistar™ File #:18-88 Agenda Date:3/14/2018 Version:1 Item #:11. History of IACC’s Use of the Trailer When the Corporation Yard was located at Orange Memorial Park,the office of the Parks Superintendent was located in a modular trailer.In 1997,when maintenance operations were relocated to a new facility at 550 N. Canal Street,the IACC was granted permission to move the surplus trailer to its current location for programming by the IACC.Ownership was not transferred to the IACC at that time;however,a Lease Agreement was executed in 1999 (see Attachment 2)in which the IACC agreed to contribute toward the cost of moving the trailer,pay utilities for the trailer,and provide custodial maintenance.The initial term of the agreement was five years, to renew automatically annually thereafter. As a “co-sponsored group”under the Parks and Recreation Department,the IACC is subject to certain conditions and benefits,such as the requirement that they retain a majority of members who are South San Francisco residents,carry insurance,maintain their non-profit status,and provide annual reports to the Parks and Recreation Commission.Co-sponsored groups are permitted to use City properties,such as sports fields or the swimming pool,at no or modest cost,for the purpose of providing valuable recreational services to the community.It should be noted that IACC volunteers perform the bulk of the maintenance of the bocce courts and surrounding area,which is a significant cost savings to the City.The IACC’s occupancy of the bocce courts also helps to positively activate the park. Agreements and Repairs to the Trailer The condition of the trailer has been deteriorating over a number of years;at this time,the condition is so poor that it is not being used by members.IACC has met with staff a number of times over the years to discuss this issue,seeking the approval to either make repairs or replace the trailer;however,until recently they had not made a decision to move forward with one option or the other. Several years ago,the IACC solicited quotes for both a refurbished trailer and a new trailer.At that time,the refurbished trailer quote was $52,599 and the new trailer quote was $65,461.The IACC has communicated that these prices have escalated significantly since they obtained the quotes,and the replacement costs now exceed their budget.The IACC is now seeking City approval to make repairs to the trailer,and has obtained an estimate from a licensed contractor for the scope of work described below: ·Remove the existing front section of the trailer,including siding,windows,doors,stairs,and landing area for access to work areas; ·Repair and/or replace any existing damaged insulation,framing and dry wall.Note:if water damage is present all items will be replaced; ·Install new siding to match existing; ·Install new flashing around windows, doors, and bottom areas of new siding; ·Install four new standard windows; City of South San Francisco Printed on 3/8/2018Page 2 of 4 powered by Legistar™ File #:18-88 Agenda Date:3/14/2018 Version:1 Item #:11. ·Price is not to exceed $35,000 (but will be subject to the severity of damage found). Staff is of the opinion that the trailer has no monetary or program value to the City and that the best course of action is to transfer ownership of the trailer to the IACC.The additional benefit of this transfer is that it will eliminate the future cost to the City of disconnecting the trailer from utilities,removing it from the site,and disposing of it.In order to complete the transfer of ownership,staff recommends that the City Council approve the concurrent execution of a Purchase and Sale Agreement,and a new Lease Agreement between the City and the IACC as provided by the corresponding resolution to this report.These documents are attached to the associated resolution, and the purpose of these agreements is summarized below: 1.Purchase and Sale Agreement -Outlines the City’s agreement to sell and the IACC’s agreement to purchase the trailer located at the Orange Memorial Park bocce courts for $1.00. 2.Lease Agreement -Replaces the Lease Agreement between the City and the IACC executed in 1999. Allows the IACC to lease the portion of land in which the trailer is located for $1.00 per year.The agreement also outlines the terms and conditions by which IACC may use and maintain the trailer while it is on City property. One item to note is that the original Lease Agreement specified that the IACC would pay utilities for the trailer;the relevant electric meter at the Park includes not only the trailer,but surrounding exterior park lights,which should not be the responsibility of the IACC.Since the cost of installing a new meter to isolate the trailer expenses was prohibitively expensive,the IACC has been paying 50 percent of the electricity bills. This practice has been formalized in the new Lease Agreement. Also,as a condition of continued occupancy,the Lease Agreement contains a provision that requires the IACC to have a contractor install an ADA ramp and railing so that the trailer will be accessible to members with disabilities.City staff will inspect the work of the contractor to ensure that it is done properly. The Purchase and Sale Agreement and the new Lease Agreement both include language indicating that the original Lease Agreement with the IACC will be immediately terminated upon execution of the new agreements. FUNDING There is no direct financial impact on the City by transferring ownership of the trailer to the IACC.By formally releasing the City from any maintenance obligation for the trailer,there will be some potential savings in the future. CONCLUSION Staff recommends approval of a resolution authorizing the City Manager to enter into a Lease Agreement and a Purchase and Sale Agreement with the IACC that would transfer ownership of a modular trailer installed at the City of South San Francisco Printed on 3/8/2018Page 3 of 4 powered by Legistar™ File #:18-88 Agenda Date:3/14/2018 Version:1 Item #:11. Purchase and Sale Agreement with the IACC that would transfer ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the IACC and define the terms for IACC’s use of the trailer and adjacent area. Attachments: 1.SSF-IACC Trailer Lease Agreement 1999 City of South San Francisco Printed on 3/8/2018Page 4 of 4 powered by Legistar™ Attachment 1 - Page 1 Attachment 1 - Page 2 Attachment 1 - Page 3 Attachment 1 - Page 4 Attachment 1 - Page 5 Attachment 1 - Page 6 Attachment 1 - Page 7 Attachment 1 - Page 8 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-89 Agenda Date:3/14/2018 Version:1 Item #:11a. Resolution approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club and executing a new Lease Agreement to define the terms and conditions for the Italian American Citizens Club’s use of the trailer on City property. WHEREAS,pursuant to a Lease Agreement between the City of South San Francisco (“City”)and the Italian American Citizens Club (IACC)dated January 29,1999 (“Original Lease”),IACC has leased a City-owned trailer (“Trailer”) located at the bocce courts at Orange Memorial Park; and WHEREAS,the Trailer has been used by IACC for club activities,including facilitation of the use of the bocce courts and related community activities; and WHEREAS,the condition of the Trailer has deteriorated to such an extent that the cost of repair exceeds the worth of the Trailer and the Trailer has no value to the City; and WHEREAS,the City and IACC desire to transfer ownership of the Trailer from the City to the IACC for the purchase price of $1.00 by executing a Purchase and Sale Agreement,and sale of the Trailer serves a public purpose as the IACC is a City co-sponsored group,and IACC’s continued use of the Trailer for IACC activities will promote the public’s use and enjoyment of the bocce courts at Orange Memorial Park; and WHEREAS,the transfer of ownership necessitates a new Lease Agreement that defines the terms and conditions for IACC’s use of the trailer on City property; and WHEREAS,execution of the Purchase and Sale Agreement and the new Lease Agreement will immediately terminate the Original Lease,notwithstanding any provision to the contrary that may be contained in the Original Lease. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby takes the following actions: 1.Approves the transfer of ownership of the Trailer to the IACC, and 2.Approves the Purchase and Sale Agreement to formalize the transfer of ownership,in a form substantially similar to the attached Exhibit A; and 3.Approves the new Lease Agreement defining the terms and conditions for IACC’s use of the trailer on City of South San Francisco Printed on 3/15/2018Page 1 of 2 powered by Legistar™ File #:18-89 Agenda Date:3/14/2018 Version:1 Item #:11a. City property, in a form substantially similar to the attached Exhibit B. BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the City Manager is hereby authorized to execute the Purchase and Sale Agreement and Lease Agreement with the IACC on behalf of the City of South San Francisco;to make any revisions,amendments,or modifications to those Agreements, deemed necessary to carry out the intent of this Resolution which do not materially alter or increase the City’s obligations thereunder,subject to approval as to form by the City Attorney;and to take any other related action necessary to further the intent of this resolution. ***** City of South San Francisco Printed on 3/15/2018Page 2 of 2 powered by Legistar™ 1 PURCHASE AND SALE AGREEMENT THIS PURCHASE AND SALE AGREEMENT (“this Agreement”) is made and entered into as of ________ (the “Effective Date”), by and between the City of South San Francisco, a municipal corporation (“City”), and South San Francisco Italian American Citizens Club, a non-profit organization (“IACC”). City and IACC are collectively referred to herein as the “Parties.” RECITALS A.Pursuant to a Lease Agreement between the Parties dated January 29,1999 (“Original Lease”), IACC has leased a City-owned trailer (“Trailer”) located at the bocce courts at Orange Memorial Park. B.The Trailer has been used by IACC for club activities, including facilitation of the use of bocce courts and related community activities. C.The condition of the trailer has deteriorated to such an extent that the cost of repair exceeds the worth of the Trailer and the Trailer has no value to the City. C.Pursuant to a separate Lease Agreement executed concurrently herewith, the Parties intend to terminate the Original Lease and the City intends to lease to IACC the portion of land at the bocce courts at Orange Memorial Park where the Trailer is currently located. D.The City now desires to sell and IACC intends to buy the Trailer located at Orange Memorial Park bocce courts. E.Sale of the Trailer serves a public purpose as the IACC is a City co-sponsored group, and the transfer to IACC and continued use of the Trailer for IACC activities will promote the public’s use and enjoyment of the park’s bocce courts. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained in this Agreement, and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged by the parties, City and IACC hereby agree as follows: 1.INCORPORATION OF RECITALS AND EXHIBITS. The Recitals set forth above and the Exhibits attached to this Agreement are each incorporated into the body of this Agreement as if set forth in full. 2.PURCHASE AND SALE. 2.1. Agreement to Buy and Sell. Subject to the terms and conditions set forth herein, City agrees to sell the Trailer to IACC, and IACC hereby agrees to acquire the Trailer from Seller. 2.2. Purchase Price. The purchase price for the Trailer to be paid by Buyer to Seller is One Dollar ($1.00). Exhibit A - Page 1 2 2.3. Conveyance of Title. Upon payment of purchase price, City will deliver marketable title of the Trailer to IACC, clear of all title, interest and liability. City has not alienated, encumbered, transferred, mortgaged, assigned, pledged, or otherwise conveyed its interest in the Trailer, and there are no liens, encumbrances, mortgages, covenants, conditions, reservations, restrictions, or other matters affecting the Trailer. 2.4 No Guarantees or Warranties. The Trailer will be conveyed by City to IACC in an “as is” condition, with no warranty, express or implied, by City as to the Trailer’s fitness for a particular purpose or as to its physical condition including, but not limited to, the appearance, structural strength or the presence of known or unknown faults or hazardous conditions. 3.INDEMNIFICATION. To the fullest extent allowed by law, IACC shall indemnify, defend, and hold harmless the City, its officers, officials, directors, employees, and agents from and against any or all loss, liability, expense, claim, costs (including reasonable costs of defense), suits, and damages of every kind, nature and description directly or indirectly arising from this Agreement or the use of the Trailer. 4.ASSIGNMENT. Absent an express signed written agreement between the Parties to the contrary, neither City nor IACC may assign its rights or delegate its duties under this Agreement without the express written consent of the other, which consent may be withheld for any reason. No permitted assignment of any of the rights or obligations under this Agreement shall result in a novation or in any other way release the assignor from its obligations under this Agreement. 5.MISCELLANEOUS. 5.1. Attorneys’ Fees. In the event that either party to this Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 5.2. Interpretation. This Agreement has been negotiated at arm’s length and each party has been represented by independent legal counsel in this transaction and this Agreement has been reviewed and revised by counsel to each of the Parties. Accordingly, each party hereby waives any benefit under any rule of law (including Section 1654 of the California Civil Code) or legal decision that would require interpretation of any ambiguities in this Agreement against the drafting party. 5.3. Survival. All indemnities, covenants, representations and warranties contained in this Agreement shall survive after the sale has been completed. 5.4. Successors. Except as provided to the contrary in this Agreement, this Agreement shall be binding on and inure to the benefit of the Parties and their successors and assigns. 5.5. Governing Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of California. Exhibit A - Page 2 3 5.6. Severability. If any term or provision of this Agreement is determined to be illegal, unenforceable, or invalid in whole or in part for any reason, such illegal, unenforceable, or invalid provisions or part thereof shall be stricken from this Agreement, any such provision shall not be affected by the legality, enforceability, or validity of the remainder of this Agreement. If any provision or part thereof of this Agreement is stricken in accordance with the provisions of this Section, then the stricken provision shall be replaced, to the extent possible, with a legal, enforceable and valid provision this is in keeping with the intent of the Parties as expressed herein. 5.7. Notices. Any delivery of this Agreement, notice, modification of this Agreement, collateral or additional agreement, demand, disclosure, request, consent, approval, waiver, declaration or other communication that either party desires or is required to give to the other party or any other person shall be in writing. Any such communication may be served personally, or by nationally recognized overnight delivery service (i.e., Federal Express) which provides a receipt of delivery, or sent by prepaid, first class mail, return receipt requested to the party’s address as set forth below: To IACC: Bill Green 803 Lomita Ave. Millbrae, CA 94030 To City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 Any such communication shall be deemed effective upon personal delivery or on the date of first refusal to accept delivery as reflected on the receipt of delivery or return receipt, as applicable. Any party may change its address by notice to the other party. Each party shall make an ordinary, good faith effort to ensure that it will accept or receive notices that are given in accordance with this section and that any person to be given notice actually receives such notice. 5.8. Waivers. Any waiver by any party shall be in writing and shall not be construed as a continuing waiver. No waiver will be implied from any delay or failure to take action on account of any default by any party. Consent by any party to any act or omission by another party shall not be construed to be consent to any other subsequent act or omission or to waive the requirement for consent to be obtained in any future or other instance. 5.9. Signatures/Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Any one of such completely executed counterparts shall be sufficient proof of this Agreement. Exhibit A - Page 3 4 5.10. Date and Delivery of Agreement. Notwithstanding anything to the contrary contained in this Agreement, the parties intend that this Agreement shall be deemed effective, and delivered for all purposes under this Agreement, and for the calculation of any statutory time periods based on the date an agreement between parties is effective, executed, or delivered, as of the Effective Date. 5.11. Representation on Authority of Parties. Each person signing this Agreement represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. Each party represents and warrants to the other that the execution and delivery of the Agreement and the performance of such party’s obligations hereunder have been duly authorized and that the Agreement is a valid and legal agreement binding on such party and enforceable in accordance with its terms. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY: CITY OF SOUTH SAN FRANCISCO, a California municipal corporation By: ____________________________ Mike Futrell City Manager IACC: Italian American Citizens Club, a nonprofit organization By: ____________________________ Name: __________________________ Title: ___________________________ ATTEST: By: ____________________________ Name: __________________________ Title: ___________________________ APPROVED AS TO FORM: By: ____________________________ City Attorney 2889649.1 Exhibit A - Page 4 1 LEASE AGREEMENT This LEASE AGREEMENT (“Lease”) is entered into as of ___________________, 2018, (“Effective Date”) by and between the CITY OF SOUTH SAN FRANCISCO, a municipal corporation (“City”), and Italian American Citizens Club, a nonprofit organization (“IACC”), with reference to the Recitals set forth below. RECITALS A. City and IACC are parties to that certain Lease Agreement dated January 29, 1999 (“Original Lease”) pursuant to which the IACC leased a City-owned trailer located at the bocce courts at Orange Memorial Park. Upon execution of this Lease and the separate Purchase and Sale Agreement, the Original Lease shall immediately terminate, notwithstanding any provision to the contrary that may be contained in the Original Lease. B. Pursuant to a separate Purchase and Sale Agreement executed concurrently herewith, the City intends to sell and the IACC intends to buy the trailer located at the Orange Memorial Park bocce courts. C. Pursuant to this Agreement, the City intends to lease to IACC that portion of land at the bocce courts at Orange Memorial Park where the trailer is currently located as shown in more detail on the attached diagram in Exhibit A. LEASE AGREEMENT NOW, THEREFORE, in consideration of the foregoing Recitals, the mutual promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and IACC hereby as follows: 1. LEASE OF PREMISES. City hereby leases to the IACC that portion of land located at the bocce courts at Orange Memorial Park where the trailer is currently located as depicted in more detail in the attached diagram in Exhibit A for one dollar ($1.00) per year. 2. TERM. The term of this Lease shall be for a period of five (5) years commencing upon the Effective Date of this Lease. 3. RENEWAL. The term of this Lease may be renewed for an additional five (5) years by mutual agreement of the parties provided that the IACC provides the City written notice of its desire to extend the Lease at least ninety (90) days before the expiration of the initial five-year term. 4. SALE OR DISPOSAL OF TRAILER. This Lease shall immediately terminate in the event that IACC sells or otherwise disposes of the trailer, unless otherwise agreed to by the parties. Upon termination of the Lease pursuant to this section, IACC must immediately vacate the City Exhibit B - Page 1 2 property, remove the trailer at its sole cost and expense, and make any repairs deemed necessary by the City to restore the City property into an acceptable condition. 5. RAMP INSTALLATION. Within ninety (90) days of the Effective Date, IACC shall install a ramp at the entrance of the trailer and in compliance with requirements of the Americans with Disabilities Act of 1990 (“ADA”) to provide access to the trailer. Upon completion of installation, IACC shall maintain the ramp in good working order; failure to install or maintain the tramp constitutes a breach and default by IACC under this Agreement and may justify immediate termination of the Lease, obligations to remove the trailer and vacate City property and restore City property to an acceptable condition. 6. RESTROOM ACCESSIBILITY. Within ninety (90) days of the Effective Date, IACC shall make improvements to the restroom in the trailer in compliance with requirements of the ADA. Upon completion of improvements to the restroom, IACC shall maintain the facilities in good working order and in compliance with all-applicable ADA requirements; failure to improve or maintain the restroom in compliance with all applicable ADA requirements constitutes a breach and default by IACC under this Agreement and may justify immediate termination of the Lease, obligations to remove the trailer and vacate City property and restore City property to an acceptable condition. 7. TERMINATION. Except as provided in Section 3 above, either party may terminate this Lease at any time by providing ninety (90) days written notice to the other party. Upon termination, IACC, at IACC’s sole cost and expense, shall remove the trailer from City property, repair any damage caused by removal of the trailer, and make any other repairs deemed necessary to bring the City property into an acceptable condition. 8. USE OF PROPERTY. IACC shall use the trailer on City property only for IACC club activities. Gambling, unauthorized alcoholic beverage consumption, illegal activities and non-IACC activities are not permitted to take place on City property or at the trailer. Activities involving alcoholic beverage consumption may only take place with an effective permit issued in advance by the City’s Parks and Recreations Department. 9.UTILITIES. IACC shall be responsible for the payment of 50% of utilities. 10.REPAIRS. IACC shall be responsible for making any repairs necessary to ensure that the trailer is safe and does not pose a danger to the public or users of the bocce courts. 11.MAINTENANCE. IACC shall maintain the trailer in a good and safe condition and ensure that the trailer does not create blight on City property, including maintenance of the trailer’s exterior painting and coating. 12.PAYMENT. IACC shall pay the City one dollar ($1) per year for use of the City property as a site for its trailer. 13.CO-SPONSORSHIP STATUS. IACC shall, at all times during the term of this Lease, comply with all conditions of City co-sponsorship such as to ensure activities are non-profit and group membership is open to the public, and shall maintain its status as a City co-sponsored group in accordance with all co-sponsorship requirements. Failure to maintain co-sponsorship status constitutes grounds for City to terminate this Lease. Exhibit B - Page 2 3 14. INDEMNIFICATION. To the fullest extent permitted by law, IACC shall indemnify, defend (with counsel acceptable to the City), and hold harmless the City and its elected and appointed officers, officials, employees, agents, contractors and consultants (“City Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”) of every nature arising out of or in connection with IACC’s lease of the City property or failure to comply with this Lease, except such Liability caused by the sole negligence or willful misconduct of the City Indemnitees. IACC’s indemnification obligations set forth in this Section 10 shall survive the expiration or termination of this Agreement. 15. AMENDMENTS. This Lease may be amended from time to time upon mutual written agreement of both parties. 16. INSURANCE. Prior to the execution of the Lease and continuing throughout the term of this Lease, IACC shall, at IACC’s sole cost and expense, furnish the City with certificates of insurance evidencing that IACC has obtained and maintain Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. All insurance policies shall be written on an occurrence basis and shall name the City Indemnitees as additional insureds with any City insurance shall be secondary and in excess to IACC’s insurance. If the IACC’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention. The certificates shall contain a statement of obligation on the part of the carrier to notify City of any material change, cancellation, termination or non-renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non-renewal. The City’s Risk Manager may waive or modify any of the insurance requirements of this section. 12. ASSIGNMENT. This Lease shall not be assigned or subleased without written consent of the other party. IACC shall not sublease or rent the premises subject to this Lease and the trailer to a third-party tenant without obtaining prior written consent from the City. 13. TERMINATION OF PRIOR LEASE. Upon execution of this Lease and the separate Purchase and Sale Agreement, the Original Lease shall immediately terminate, notwithstanding any provision to the contrary that may be contained in the Original Lease. IN WITNESS WHEREOF, the parties hereto have executed this Lease as of the date and year first above written. Exhibit B - Page 3 4 CITY: CITY OF SOUTH SAN FRANCISCO, a California municipal corporation By: ____________________________ Mike Futrell City Manager IACC: Italian American Citizens Club, a nonprofit organization By: ____________________________ Name: __________________________ Title: ___________________________ ATTEST: By: ____________________________ Name: __________________________ Title: ___________________________ APPROVED AS TO FORM: By: ____________________________ City Attorney 2889649.1 Exhibit B - Page 4 Exhibit A - Diagram of Premises Exhibit B - Page 5 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-166 Agenda Date:3/14/2018 Version:1 Item #:12. Report regarding a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard;and further amending the Fiscal Year 2017-18 Public Works Department operating budget by an additional $23,845 pursuant to budget amendment no. 18.026.(Eunejune Kim, Director of Public Works) RECOMMENDATION It is recommended that the City Council approve a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra near Westborough Boulevard;and amending the Fiscal Year 2017-18 Public Works Department operating budget by and additional $23,845 pursuant to budget amendment no. 18.026. BACKGROUND/DISCUSSION On February 14,2018,City Council adopted a resolution authorizing emergency repair work to address the storm drain failure located in the vicinity of Junipero Serra Boulevard,just north of Westborough Boulevard. City Council authorized an agreement with Interstate Grading &Paving of South San Francisco,CA to perform the repair work in the amount of $537,525.City Council also authorized an agreement with Cotton Shires & Associates to design and inspect the repair work.The recommended repair work is to clear out the debris, stabilize the undermined cavity with engineered fill,fix the storm drain lines,and reconstruct the failed portion of the roadway accordingly. To date,Interstate Grading &Paving has continued the traffic control on Junipero Serra by installing K-rails, cleared and grubbed the affected area,removed the unsafe street section,plugged the storm drain system to prevent any storm water from further erosion,and stabilized the area on a Time and Material (T&M)basis.This initial emergency work was performed at a cost of $71,253.Due to the current wet weather conditions,the repair work has been very slow.The site needs to dry before any of the grading can occur.Although the site has been stabilized, it is still an extremely dangerous condition for the public. As required by Public Contract Code section 22050(c)(1),this emergency repair project will be placed back on the future regular City Council meeting for the Council to review this emergency action and determine,by a four-fifths vote,whether that there is a need to continue the action,until such emergency repairs have been completed and the project terminated. The following is the project budget: Projected Actual-to-Date City of South San Francisco Printed on 3/8/2018Page 1 of 2 powered by Legistar™ File #:18-166 Agenda Date:3/14/2018 Version:1 Item #:12. Initial Repair with Interstate Grading & Paving $ 55,000 $ 71,253 Repair Contract with Interstate Grading & Paving $537,525 $537,525 Initial Engr. with Cotton Shires & Associates $ 11,000 $ 11,263 Repair Engineering with Cotton Shires & Associates $ 60,000 $ 67,330 Total Project Budget $663,525 $687,371 The difference between the Actual-to-Date amount and the projected budget is $23,845.Staff recommends amending the 2017-18 Public Works Department operating budget by an additional $23,845 pursuant to Budget Amendment No.18.026 to ensure the project budget is balanced.The budget did not take into account any contingency.During the course of the emergency repair,additional work may be needed and the project budget will be monitored and reconciled, which may include additional budget amendments. There are no federal funds being utilized by this project.There are no disadvantaged business enterprise (DBE) goals. FUNDING This emergency repair work will require a budget amendment to reconcile the budget and fund the work. Budget Amendment No. 18.026 is as follows: 1.Increase of the transfer out from the General Fund to the Storm Water Fund - 100-00000-9740; $23,845. 2.Increase the transfer in from the General Fund to the Storm Water Fund - 740-00000-39100; $23,845. 3.Increase the Professional Services Expense Account - 740-13810-5005; $23,845. CONCLUSION Approving the resolution and adopting the findings will authorize the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra near Westborough Boulevard.The 2017-18 Public Works Department operating budget will be amended by appropriating an additional $23,845 from the General Fund, pursuant to budget amendment no. 18.026. City of South San Francisco Printed on 3/8/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-167 Agenda Date:3/14/2018 Version:1 Item #:12a. Resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard;and further amending the Fiscal Year 2017- 18 Public Works Department operating budget by an additional $23,845 pursuant to budget amendment no. 18.026. WHEREAS,on February 14,2018,City Council adopted a resolution authorizing emergency repair work to address the storm drain failure located in the vicinity of Junipero Serra Boulevard,just north of Westborough Boulevard; and WHEREAS,City Council authorized an agreement with Interstate Grading &Paving of South San Francisco, CA to perform the repair work in the amount of $537,525; and WHEREAS,City Council also authorized an agreement with Cotton Shires &Associates to design and inspect the repair work; and WHEREAS,the recommended repair work is to clear out the debris,stabilize the undermined cavity with engineered fill and fix the storm drain lines, and reconstruct the failed portion of the roadway accordingly; and WHEREAS,to date,Interstate Grading &Paving has continued the traffic control on Junipero Serra by installing K-rails,cleared and grubbed the affected area,removed the unsafe street section,plugged the storm drain system to prevent any storm water from further erosion,and stabilized the area on a Time and Material (T&M) basis, at an initial cost of $71,253; and WHEREAS,due to the current wet weather conditions,the repair work has been very slow and the site needs to dry before any of the grading can occur; and WHEREAS, although the site has been stabilized, it is still an extremely dangerous condition for the public; and WHEREAS, City staff recommends that repair work be completed using the engineered fill method; and WHEREAS,due to the urgent and unforeseen nature of the proposed repair work,Cotton Shires &Associates will,pursuant to the on-call services agreement,continue to be present on-site during the emergency repair work to provide additional engineering assessments as necessary. City of South San Francisco Printed on 3/15/2018Page 1 of 3 powered by Legistar™ File #:18-167 Agenda Date:3/14/2018 Version:1 Item #:12a. FINDINGS WHEREAS, the City Council of the City of South San Francisco hereby finds as follows: A.Pursuant to California Public Contract Code Section 20168,the public interest and necessity demanded the immediate commencement of the above-described work on Junipero Serra in the City and the expenditure of public money for such work to safeguard life, health and property; and B.Pursuant to California Public Contract Code Section 22050,substantial evidence as set forth in the staff report prepared concerning this resolution,and as set forth in this resolution,establishes that the emergency conditions on Junipero Serra in the City would not permit delay resulting from competitive solicitation for bids for the work staff ordered done at such properties as described above,and such work was necessary to respond to the emergency conditions on Junipero Serra in the City; and C.Competitive bidding of the emergency work ordered at on Junipero Serra in the City would have jeopardized the public health,safety and welfare,and risked damage to public and private property,and resulted in the public incurring additional expense,including,but not limited to,additional expense due to delay and further damage,and therefore competitive bidding of such work would not produce an advantage for the public; and D.The emergency work ordered on Junipero Serra in the City is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA)pursuant to CEQA Guidelines Section 15269, subparagraphs (b) and (c). NOW,THEREFORE,the City Council of the City of South San Francisco hereby does resolve,by at least a four-fifths vote, as follows: 1.The above recitals are true and correct and hereby declared to be findings of the City Council of the City of South San Francisco. 2.The initial emergency work performed to date by Interstate Grading &Paving,Contractor License No.366020,expiration date November 30,2018,license class “A”,in the amount not to exceed $71,253 and payment therefor, is hereby ratified. 3.The award of a contract or contracts for the aforementioned emergency repair work,as well as the remaining emergency repair work,as ordered and proposed on Junipero Serra in the City is exempt from California Public Contract Code competitive bidding requirements pursuant to California Public Contract Code Sections 20168 and 22050 and the established common-law doctrine articulated in the case of Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631. 4.A contract for additional emergency repair work is hereby awarded to Interstate Grading & City of South San Francisco Printed on 3/15/2018Page 2 of 3 powered by Legistar™ File #:18-167 Agenda Date:3/14/2018 Version:1 Item #:12a. 4.A contract for additional emergency repair work is hereby awarded to Interstate Grading & Paving of South San Francisco,CA and the City Manager is hereby authorized and directed to execute on behalf of the City a contract with Interstate Grading &Paving of South San Francisco,CA for the performance of the emergency work described above at contract price not to exceed $537,525 for the engineered fill of the undermined cavity and the repair of the storm drain lines,and associated work such as removing debris, grading and filling,as approved to form by the City Attorney and take any other related action necessary to further the intent of this Resolution. 5.City staff is directed,in accordance with California Public Contract Code Section 22050(c)(1), to place on future regular agendas of the City Council an item concerning the contracts authorized pursuant to this resolution so that the City Council may determine,by at least a four-fifths vote,whether there is a need to continue the emergency work described above or whether such work may be terminated. 6.The City Council authorizes the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard 7.The City Council hereby amends the 2017/18 Public Works Department operating budget by $23,845 pursuant to budget amendment #18.026 to cover the cost of the emergency repair work. 8.This resolution shall become effective immediately. 9.Each portion of this resolution is severable.Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction,then the remaining resolution portions shall be and continue in full force and effect,except as to those resolution portions that have been adjudged invalid. The City Council hereby declares that it would have adopted this resolution and each section,subsection, clause,sentence,phrase and other portion thereof,irrespective of the fact that one or more section,subsection, clause sentence, phrase or other portion may be held invalid or unconstitutional. ***** City of South San Francisco Printed on 3/15/2018Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-169 Agenda Date:3/14/2018 Version:1 Item #:13. Report regarding Resolution approving a Second Amendment to the Consulting Services Agreement with Rebecca Burnside and authorizing the City Manager execute a Second Amendment to the Consulting Services Agreement with Rebecca Burnside to provide human resources consulting services for an additional $65,000,in a total amount not to exceed $140,000. (Mich Mercado, HR Manager) RECOMMENDATION It is recommended the City Council adopt a resolution approving a Second Amendment to the Consulting Services Agreement with Rebecca Burnside and authorizing the City Manager execute a Second Amendment to the Consulting Services Agreement with Rebecca Burnside to provide human resources consulting services for an additional $65,000, in a total amount not to exceed $140,000. BACKGROUND/DISCUSSION This past Fiscal Year,the Human Resources (HR)Department has been down two full-time staff members (HR Manager and HR Analyst)who are assigned to work full-time on the implementation of a new Human Capital Management (HCM)system.In order to continue the business of Human Resources,the City contracted with Rebecca Burnside to provide labor negotiations,employee relations and other Human Resources services support in an amount not to exceed $75,000 (Exhibit A). The Human Resources Director resigned effective January 30,2018.In the transition plan,the City asked Ms. Burnside to serve as the City’s interim Human Resources Director,a role which she has served in the past. While the City is currently recruiting for a new Human Resources Director,it is anticipated that the earliest this position would be filled is June 1,2018.Further,the HCM staffing needs will continue at least through the end of this Fiscal Year. At least 80 percent of the current contract authority for Ms.Burnside has been spent.An additional contract authority in the amount of $65,000 is hereby requested. FUNDING Salary savings due to the Human Resources Director vacancy will be used for this contract.No additional funding is necessary. CONCLUSION It is recommended the City Council adopt a resolution authorizing the City Manager to execute an amendment to a human resources consulting services agreement with Rebecca Burnside for an additional $65,000 with a City of South San Francisco Printed on 3/8/2018Page 1 of 2 powered by Legistar™ File #:18-169 Agenda Date:3/14/2018 Version:1 Item #:13. total amount not to exceed $140,000. City of South San Francisco Printed on 3/8/2018Page 2 of 2 powered by Legistar™ FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND REBECCA BURNSIDE [IT'S PERSONNEL] THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of January 29, 2018 by and between THE CITY OF SOUTH SAN FRANCISCO ( "City "), a municipal corporation, and IT'S PERSONNEL ( "Contractor "), (sometimes referred together as the "Parties ") who agree as follows: RECITALS A. On MAY 2, 2017, City and Contractor entered that certain CONSULTING SERVICES Agreement ( "Agreement ") whereby Contractor agreed to [brief description of services]. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Contractor now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 3. Section - of the Agreement shall be amended such that the City agrees to pay Contractor a sum not to exceed $75000.00, with the understanding that up to $50000.00 has already been paid to Contractor. Contractor agrees this is the City's total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF�QUTH SAN FRANCISCO CONTRACTOR Z, By: R/� B Y ity anager V Re ecca Burnside —It's Personnel Approved as to Form: By City XftWney P40 lk �1 REBEBUR -01 JFAVREAU ACORO DATE (MMIOD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 08/28/21 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). IPRODUCER AP Intego Insurance Group, LLC 1601 Trapelo Rd. Suite 174 Waltham, MA 02451 INSURED Rebecca Burnside DBA: Its Personnel 1545 Broadway #305 San Francisco, CA 94109 n o.e S,.SU o apintego.com INSURERISj, AFFORDING COVERAGE INSURER A: Travelers' INSURER B: INSURER C : INSURER D : INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM CLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. [IINSW A DOL SUBR POLICY EFF POLICY EXP� TYPE OF INSURANCE POLICY NUMBER IMM(DDIYYYYI IMMlDnIYYYYI LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 7 OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY El JEC� M LOC _ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS AUTOS ONLY — : AUOTOS ONLY UMBRELLA LIAB OCCUR EXCESS LIAB CLAIMS DED i I RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR /PARTNER /EXECUTIVE 0FFICER/MEMBER EXCLUDED? NIA an atory in N ) If ves. describe under n,, v V --�. r.. 7, :i i r all By: ®� 0611712017' 0611712018 EACH ,_EACH OCCUF AGGREGATE X DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Proof of Coverage LIMIT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED ACORD 25 (2016/03) ©1988 -2016 ACORD CORPORATION The ACORD name and logo are registered marks of ACORD r All rights reserved. ACORN CERTIFICATE OF LIABILITY INSURANCE DATE(MM /DD/YYYY) 01/29/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Charter Risk Management PHONE 415 - 87 415- 566 -0488 C. 2310 Clement Street E-MAIL staff.crminsure @gmail.com INSURERS} AFFORDING COVERAGE NAIC # San Francisco CA 94121 INSURERA: Covington Specialty Insurance Company INSURED _INSURERB: Axis Insurance Company Rebecca Burnside DBA It's Personnel Consulting INSURER C : INSURER D 1545 Broadway #305 INSURER E San Francisco CA 94109 INSURER F : COVFRAGFS L`CCTICIf ATC all IaMor -0. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR ADDLISUBR LTR TYPE OF INSURANCE POLICY NU MBER POLICY EFF POLICY EXP LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 %� COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED 100,000 $ CLAIMS -MADE OCCUR PREMISES Ea o cu nce MED EXP An one person) $ 5,000 A VBA58224900 11/26/2017 11/26/2018 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 1. GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OPAGG $ 2,000,000 PRO- X POLICY' LOC Is AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT euipent $ ANY AUTO BODILY INJURY (Per person) ALL OWNED SCHEDULED $ .. AUTOS _ AUTOS BODILY INJURY Per accident ( ) HIRED AUTOS AUTOS PROPERTY DAMAGE $ P nty. $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE - AGGREGATE $ $ DED RETENTP N WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY YIN �h3Y_LIM2S_, Efi ANY PROPRIETOR /PARTNER /EXECUTIVE OFFICER/MEMBEREXCLUDED? NIA E.L. EACH ACCIDENT $ (Mandatory in NH) If yes, describe under E.L. DISEASE - EA EMPLOYEE $ - DESr IPTION OF OPERATION$ below E.L. DISEASE - POLICY LIMIT $ Errors and Omissions B Each Wrongful Act Limit: $1,000,000 MCN000228491701 05/0212017 05/02/2018 Total Limit: $1,000,000; Retention: $2,500 DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) 1545 Broadway #305, San Francisco, CA 94109 IY%.CLLA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE - ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Back Save CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND Rebecca Burnside THIS AGREEMENT for consulting services is made by and between the City of South San Francisco ( "City ") and Rebecca Burnside ( "Consultant ") (together sometimes referred to as the "Parties ") as of May 3, 2017 (the "Effective Date "). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on May 2, 2018 the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first -class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel.. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1_1 and 1_2 above and to satisfy Consultant's obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $50,000.00, notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, or Consultant's compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services Consulting Services Agreement between [Rev: 11. 14.2016] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 1 of 16 City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and /or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: • Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); ■ The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant's signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. 2.5 Hourly Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown in Exhibit A. Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 2 of 14 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor represents and warrants that Contractor is a resident of the State of California in accordance with California Revenue & Taxation Code Section 18662, as may be amended, and is exempt from withholding. Contractor accepts sole responsible for verifying the residency status of any subcontractors and withhold taxes from non - California subcontractors as required by law. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long- distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 3 of 14 and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self- insurance program to meet those requirements, but only if the program of self - insurance complies fully with the provisions of the California Labor Code. Determination of whether a self - insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self - insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements, Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non - owned automobiles. 4.2.2 Minimum scope of covera e. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12190) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims -made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 4 of 14 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions. Any deductible or self - insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims -made limitations. The following provisions shall apply if the professional liability coverage is written on a claims -made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. C. If coverage is canceled or not renewed and it is not replaced with another claims -made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant's sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage- to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 5 of 14 4.4.3 Notice of Reduction in or Cancellation of Coverage A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured,, rima insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self - insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self- Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self - insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant's insurance policy includes a self- insured retention that must be paid by a named insured as a precondition of the insurer's liability, or which has the effect of providing that payments of the self- insured retention by others, including additional insureds or insurers do not serve to satisfy the self - insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self - insured retention required to be paid as a precondition to the insurer's liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self - insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self- insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self - insured retention levels with a requirement that Consultant Consulting Services Agreement between [Rev:2.112014] City of South San Francisco and Rebecca Burnside May 3, 2017 Page 6 of 14 procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a "wasting" policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City's interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 7 of 14 certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and /or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 8 of 14 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what -so -ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 9 of 14 obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, the following; 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 10 of 14 agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds FIFTY THOUSAND DOLLARS ($50,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as "Confidential," "Business Secret" or "Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Consulting Services Agreement between [Rev:2.13.2014] May 3 2017 City of South San Francisco and Rebecca Burnside Page 11 of 14 Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys' Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 -Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 12 of 14 entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by the Human Resources Manager ( "Contract Administrator "). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant Rebecca Burnside It's Personnel 1545 Broadway #305 San Francisco, CA 94109 rebecca @its- personnel.com (415) 786 -2666 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped /sealed and signed by the licensed professional responsible for the report/design preparation. The stamp /seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 13 of 14 EXHIBIT A SCOPE OF SERVICES To perform numerous HR projects Consultant will be compensated for any hours resulting at the rate of: Founder /Owner $150 /hour Consulting Services Agreement between DATE City of South San Francisco and . - Exhibit A Page 1 of 1 Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts, This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. CITY OF SOUTH SAN FRANCISCO A,qi-7'�/ M' a utreII Attest: Krista Ci erk Approved as to Form: ity orney 1688.4 Consulting Services Agreement between [Rev:2.13.2014] May 3, 2017 City of South San Francisco and Rebecca Burnside Page 14 of 14 EXHIBIT B INSURANCE CERTIFICATES Consulting Services Agreement between DATE City of South San Francisco and Rebecca Burnside - Exhibit B Page 1 of 1 A(.VKU CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 05/04/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME., Charter Risk Management PHONE 415 - 876 -5440 jFAX IA/C_ Ne. Ex!)• I i/lIC Nn); 415- 566 -0488 2310 Clement Street E-MAIL f.if San Francisco CA 94121 _ INSURERA: Covington Specialty Insurance Company INSURED INSURER B; Axis Insurance Company Rebecca Burnside DBA It's Personnel Consulting INSURER C : INSURER D: 1545 Broadway #305 INSURER E San Francisco CA 94109 UVftKAUft5 CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT NTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ,R TYPE OF INSURANCE �ADDL SUBR - POLICY EFF I POLICY EXP Errors and Omissions B � X MCN000228491701 11/26/2016 111/26/201 LIMITS EACH OCCURRENCE FOOCY NUMBER GENERAL LIABILITY $ 100.000 MED EXP (Amy one person) X COMMERCIAL GENERAL LIABILITY PERSONAL &ADV INJURY $ Excluded CLAIMS -MADE ❑X OCCUR $ 2,000,000 PRODUCTS - COMP /OPAGG A X VBA502106 -00 $ BODILY INJURY (Per person) $ GEN'L AGGREGATE LIMIT APPLIES PER: $ PROPERTY DAMAGE fflu X, F7 PRO- I EACH OCCURRENCE °•xJ ,� 13 POLICY LOC $ rsT AUTOMOBILE LIABILITY f� E.L. DISEASE - EA EMPLOYEE, ANY AUTO f ALL OWNED SCHEDULED AUTOS AUTOS at NON -OWNED HIRED AUTOS — _.. AUTOS UMBRELLA LIAR OCCUR '�,�o t EXCESS LIAB CLAIMS -MADE RETYti71rJ?,J $ WORKERS COMPENSATION AND EMPLOYERS, LIABILITY YIN ANY PROPRIETOR /PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? F7 NIA . Errors and Omissions B � X MCN000228491701 11/26/2016 111/26/201 LIMITS EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISE$$ $ 100.000 MED EXP (Amy one person) $ 5,000 PERSONAL &ADV INJURY $ Excluded GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP /OPAGG $ 2,000,000 COMBINED SINGLE LIMIT iFe acr U $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE fflu $ EACH OCCURRENCE $ AGGREGATE $ WC STATU- I OTH- $ $ $ E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE, 05/02/2017 1 05/02/2018 I Each Wrongful Act Limit: $1,000,000 Total Limit: $1,000,000: Retention: $2,500 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more apace Is required) 1545 Broadway #305, San Francisco, CA 94109 Certificate Holder is added as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of South San Francisco THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 400 Grand Avenue ACCORDANCE WITH THE POLICY PROVISIONS. South San Francisco, CA 94080 - AUTHORIZED REPRESENTATIVE ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD . hack __Save" i .4co v� VEHICLE OR EQUIPMENT CERTIFICATE OF INSURANCE °A0`��'° °""YY' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE HOLDER. THIS CERTIFICATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED CERTIFIC ATE THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. This form is used to report coverages provided to a single speclfiic vehicle or equipment. Do not use this form to report liability coverage provided to multiple vehicles under a single policy. Use ACORD 25 for that purpose. PRODUCER - - NAINEr TRACI HOLLANDER S1EF1317p STATE FARM INSURANCE PHONE A/C No 415- 575 -3775 41-5-575-3770 _ 556 CASTRO STREET E-MAIL TRACIQTRACiHOLLANDER.COM SAN FRANCISCO,CA 94114 PRODUCER io tr: OC19063 INSURED BURNSIDE, REBECCA 1545 BROADWAY APT 305 SAN FRANCISCO CA 94109 -2533 DESCRIPTION OF VEHICLE OR EQUIPMENT YEAR I MAKE /MANUFACTURER MODEL 2015 BUICK ENCORE DESCRIPTION INSU S) AFFORDING COVERAGE A: State Farm Mutual Automobile Insurance BODY TYPE VEHICLE IDENTIFICATION NUMBER SPORT WG KL4CJBSB6FB270071 L SERIAL NUMBER 25178 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICY(IES) OF INSURANCE LISTED BELOW HAS/HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD(S) INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICY(IES) DESCRIBED HEREIN IS /ARE SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICY(IES). TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE (MMIDDIYYYY) DATE (MM/DD/YYYY) VEHICLE LIABILITY r095 2858- F21 -05K 06/21/2017 12/21/2017 LIMITS COMBINED SINGLE LIMIT $ GENERAL LIABILITY $ 1,000,000 BODILY INJURY (Per accident) $ 1,000,000 PROPERTY DAMAGE EACH OCCURENCE $ 1,000,000 OCCURRENCE GENERAL AGGREGATE $ ❑ ACV ❑ AGREED AMT $ CLAIMS MADE ❑ ❑ STATED AMT $ 500 INSR LOSS ❑ AGREED AMT ❑ RC LTR PAYE TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YYYY) POLICY EXPIRATION DATE (MM/DD/YYYY) DED X VEH COLLISION LOSS 095 2858- F21 -05K 06/21/2017 12/21/2017 X VEH COMP VEH OTC 095 2858- F21 -05K r 06/21/2017 12/21/2017 PROPERTY . ✓' I '7th,,, G( BASIC BROAD 1 I I SPECIAL Q a t w: `77 LIMITS COMBINED SINGLE LIMIT $ BODILYINJURY(Perperson) $ 1,000,000 BODILY INJURY (Per accident) $ 1,000,000 PROPERTY DAMAGE EACH OCCURENCE $ 1,000,000 $ GENERAL AGGREGATE $ ❑ ACV ❑ AGREED AMT REMARKS (INCLUDING SPECIAL CONDITIONS / OTHER C iiA h QIID 101, Additional Remarks Schedule, if more space is required) ADDITIONAL INTEREST CANCELLATION Select one of the following: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED The eddiGonal interest described below has been adtled ro the policy(es) listed herein by policy number(sj. BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE XA request has been submitted to add the additional interest described below ro the policy(iea) DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. listed herein oli,. numbers . VEHICLE /EQUIPMENT INTEREST: LEASED FINANCED DESCRIPTION OF THE ADDRIONAL INTEREST NAME AND ADDRESS OF ADDRIONAL INTEREST X ADDITIONAL INSURED � LOSS PAYEE CITY OF SOUTH SAN FRANCISCO LENDER'S LOSS PAYEE 400 GRAND AVE LOAN / LEASE NUMBER SOUTH SAN FRANCISCO CA 94080 AUTHORIZED REPRESENTATIVE Q ©1997 -2010 ACORD CORPO k ON. AI ghts reserved. ACORD 23 (2010/05) The ACORD name and logo are registered marks of ACORD 1004361 142987.2 01 -28 -2013 LIMITS / DEDUCTIBLE ❑ ACV ❑ AGREED AMT $ LIMIT ❑ ❑ STATED AMT $ 500 DED ❑ ACV ❑ AGREED AMT $ UMIT ❑ ❑ STATED AMT $ 500 DED ❑ ACV ❑ AGREED AMT ❑ RC ❑ STATED AMT $ LIMIT ❑ $ DED REMARKS (INCLUDING SPECIAL CONDITIONS / OTHER C iiA h QIID 101, Additional Remarks Schedule, if more space is required) ADDITIONAL INTEREST CANCELLATION Select one of the following: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED The eddiGonal interest described below has been adtled ro the policy(es) listed herein by policy number(sj. BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE XA request has been submitted to add the additional interest described below ro the policy(iea) DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. listed herein oli,. numbers . VEHICLE /EQUIPMENT INTEREST: LEASED FINANCED DESCRIPTION OF THE ADDRIONAL INTEREST NAME AND ADDRESS OF ADDRIONAL INTEREST X ADDITIONAL INSURED � LOSS PAYEE CITY OF SOUTH SAN FRANCISCO LENDER'S LOSS PAYEE 400 GRAND AVE LOAN / LEASE NUMBER SOUTH SAN FRANCISCO CA 94080 AUTHORIZED REPRESENTATIVE Q ©1997 -2010 ACORD CORPO k ON. AI ghts reserved. ACORD 23 (2010/05) The ACORD name and logo are registered marks of ACORD 1004361 142987.2 01 -28 -2013 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-171 Agenda Date:3/14/2018 Version:1 Item #:13a. Resolution approving a Second Amendment to the Consulting Services Agreement with Rebecca Burnside and authorizing the City Manager execute a Second Amendment to the Consulting Services Agreement with Rebecca Burnside to provide human resources consulting services for an additional $65,000,in a total amount not to exceed $140,000. WHEREAS,staff recommends City Council approve a Second Amendment to the Consulting Services Agreement with Rebecca Burnside,dba It’s Personnel and authorizing the City Manager to amend a consultant services agreement (“Agreement”)with Rebecca Burnside (“Consultant”),for provision of Human Resources consulting services effective March 14, 2018; and WHEREAS,staff will use Consultant’s services to serve as Interim Human Resources Director and continue the services of the Human Resources Department. NOW,THERFORE BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves the Second Amendment to the Consulting Services Agreement with Rebecca Burnside,dba It’s Personnel,attached hereto as Exhibit A,for an additional $65,000,in a total amount not to exceed $140,000. BE IT FURTHER RESOLVED,that the City Council hereby authorizes the City Manager to execute the Second Amendment to the Consulting Services Agreement with Rebecca Burnside,dba It’s Personnel,attached hereto as Exhibit A, for an additional $65,000, in a total amount not to exceed $140,000. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to make any revisions,amendments,corrections and modifications to the Second Amendment to the Consulting Services Agreement,subject to the approval as to form by the City Attorney,deemed necessary to carry out the intent of this Resolution and which do not materially alter or increase the City’s obligations thereunder;and to take any related action reasonably necessary to carry out the intent of this Resolution. ***** City of South San Francisco Printed on 3/15/2018Page 1 of 1 powered by Legistar™ SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND REBECCA BURNSIDE DBA IT’S PERSONNEL THIS SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of March 14, 2018 by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and REBECCA BURNSIDE, dba IT’S PERSONNEL (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On May 2, 2017, City and Contractor entered that certain CONSULTING SERVICES Agreement (“Agreement”) whereby Contractor agreed to provide hourly human resources services to the City. On January 29, 2018, City and Contractor amended the Agreement. A true and correct copy of the Agreement and First Amendment and its exhibits is attached as Exhibit A. B. City and Contractor now desire to further amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 2. Section 2 of the Agreement shall be amended such that the City agrees to pay Contractor a sum not to exceed $140,000.00, with the understanding that up to $60,000.00 has already been paid to Contractor for services previously provided. Contractor agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO CONTRACTOR By: By: City Manager Rebecca Burnside dba It’s Personnel Approved as to Form: By: City Attorney City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-160 Agenda Date:3/14/2018 Version:2 Item #:14. Report regarding a resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2017-18 budget in the amount of $16,471 to support Beverage Container Recycling Programs in City Parks,and authorizing the Finance Director to adjust the City’s Fiscal Year 2018-19 expenditure and revenue budget upon receipt of funds pursuant to budget amendment #18.024. (Sharon Ranals, Director of Parks and Recreation) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the filing of an application for the Department of Resources Recycling and Recovery (“CalRecycle”)funds allocated through the State of California in their Fiscal Year (FY)2017-18 budget in the amount of $16,471 to support beverage container recycling programs in City parks,and authorize the Finance Director to adjust the City’s FY 2018-19 revenue budget upon receipt of funds. BACKGROUND/DISCUSSION CalRecycle administers a program to provide and support statewide opportunities for beverage container recycling.The goal of this program is to reach and maintain an 80 percent recycling rate for all California refund value beverage containers (aluminum,glass,plastic and bi-metal).Projects implemented by cities and counties will assist in reaching and maintaining this goal. Pursuant to Public Resources Code section 14581(a)(3)(A)of the California Beverage Container Recycling and Litter Reduction Act,CalRecycle is distributing $10,500,000 in FY17-18 to eligible cities and counties specifically for beverage container recycling and litter cleanup activities.Payments are calculated annually per capita using the Department of Finance’s population statistics.The application deadline to receive the funding, which is a non-competitive payment program as opposed to a competitive grant program, is April 9, 2018. For the past several years,the City has taken advantage of this funding source to enhance our support of recycling programs.The Parks and Recreation Department has purchased multi-stream waste receptacles which are placed in our City parks and building facilities.The proposed purchase for this year would be to install multi-stream waste receptacles in several City parks,including Alta Loma Park,Dundee Park,Newman and Gibbs Park, Brentwood Park, Buri Buri Park, and Avalon Park. FUNDING Funds received from the CalRecycle program will provide for purchase of waste receptacles which enhance the City’s ability to collect and recycle beverage containers.Receipt of these funds does not commit the City to ongoing or matching funding.Adopting this resolution will authorize the Finance Director to amend the FY 2018-19 revenue budget upon receipt of funds from CalRecycle.Payments will be distributed beginning in July City of South San Francisco Printed on 3/8/2018Page 1 of 2 powered by Legistar™ File #:18-160 Agenda Date:3/14/2018 Version:2 Item #:14. 2018-19 revenue budget upon receipt of funds from CalRecycle.Payments will be distributed beginning in July 2018 (FY 2018-19). CONCLUSION It is recommended that the City Council adopt a resolution authorizing the filing of an application for CalRecycle funds allocated through the State of California in the amount of $16,471 to support beverage container recycling programs and authorize the Finance Director to amend the FY 2018-19 revenue budget upon receipt of funds.Receipt of these funds will enable the Parks and Recreation Department to provide enhanced recycling opportunities in City parks, to the benefit of the community and the environment. City of South San Francisco Printed on 3/8/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-161 Agenda Date:3/14/2018 Version:2 Item #:14a. Resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2017-18 budget in the amount of $16,471 to support Beverage Container Recycling Programs in City Parks,and authorizing the Finance Director to adjust the City’s Fiscal Year 2018-19 revenue budget upon receipt of funds pursuant to budget amendment #18.024. WHEREAS,pursuant to Public Resources Code sections 48000 et seq.,14581,and 42023.1(g),the Department of Resources Recycling and Recovery (“CalRecycle”)has established various payment programs to make payments to qualifying jurisdictions; and WHEREAS,in furtherance of this authority CalRecycle is required to establish procedures governing the administration of the payment programs; and WHEREAS,CalRecycle’s procedures for administering payment programs require,among other things,an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment program. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City is authorized to submit an application to CalRecycle for any and all payment programs offered. BE IT FURTHER RESOLVED that the City Manager,or his/her designee,is hereby authorized as signature authority to execute all documents necessary to implement and secure payment. BE IT FURTHER RESOLVED that upon the award of any CalRecycle funding,the City Council hereby authorizes the Finance Director to adjust the City’s Fiscal Year 2018-19 revenue budget pursuant to budget amendment #18.024. BE IT FURTHER RESOLVED that the City Manager,or his/her designee,is hereby authorized to take any necessary actions consistent with the intent of this Resolution. BE IT FURTHER RESOLVED that this authorization is effective until rescinded by the signature authority or this governing body. ***** City of South San Francisco Printed on 3/15/2018Page 1 of 2 powered by Legistar™ File #:18-161 Agenda Date:3/14/2018 Version:2 Item #:14a. City of South San Francisco Printed on 3/15/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-177 Agenda Date:3/14/2018 Version:1 Item #:15. Report regarding an ordinance amending the South San Francisco Zoning Ordinance,related to the Downtown Station Area Specific Plan District,in accordance with South San Francisco Municipal Code Chapter 20.550. (Adena Friedman, Senior Planner) RECOMMENDATION Staff recommends that the City Council waive reading and adopt an ordinance making findings and approving amendments to South San Francisco Municipal Code Chapter 20.280,to increase the Maximum Density with Incentives in the Downtown Transit Core sub-district of the Downtown Station Area Specific Plan. BACKGROUND/DISCUSSION On February 28,2018,the City Council introduced an ordinance making zoning text amendments to increase the Maximum Density with Incentives in the Downtown Transit Core (DTC)sub-district of the Downtown Station Area Specific Plan (DSASP).The City Council voted to adopt this ordinance,which now requires a second reading. (Introduced on 2/28/18, Vote 3-2) CONCLUSION The ordinance is ready for adoption. City of South San Francisco Printed on 3/8/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-178 Agenda Date:3/14/2018 Version:1 Item #:15a. Ordinance amending the South San Francisco Zoning Ordinance,related to the Downtown Station Area Specific Plan District, in accordance with South San Francisco Municipal Code Chapter 20.550. WHEREAS,in July of 2010,the City Council for the City of South San Francisco (“City”)adopted a comprehensive update to the City’s Zoning Ordinance,which repealed the then-existing Title 20 of the South San Francisco Municipal Code,and replaced it with an entirely new Title 20 that,among other actions, established new zoning districts,revised and reformatted many then-existing zoning provisions,eliminated inconsistent and outdated provisions,and codified entirely new zoning provisions,including new land use regulations and development standards (“Zoning Ordinance”); and WHEREAS,in January of 2015,the City adopted the Downtown Station Area Specific Plan (“DSASP”)and companion land use and development regulations in Chapter 20.280 of the Zoning Ordinance,which details the purpose, land use and development standards for the DSASP; and WHEREAS,the proposed revisions to the Zoning Ordinance are intended to provide incentives for high- density residential development adjacent to transit with the provision of public benefits and encourage family- friendly housing; and WHEREAS,the City has prepared a Zoning Amendment (“Amendment”)to the City’s Zoning Ordinance, including refinements to Chapter 20.280 of the Zoning Ordinance; and WHEREAS,the Zoning Ordinance was adopted after preparation,circulation,consideration,and adoption of an Initial Study/Mitigated Negative Declaration (“IS/MND”)in accordance with the California Environmental Quality Act,Public Resources Code Sections 21000,et seq.(CEQA),in which the IS/MND analyzed the environmental impacts of adopting the Zoning Ordinance and concluded that adoption of the Zoning Ordinance could not have a significant effect on the environment because none of the impacts required to be analyzed under CEQA would exceed established thresholds of significance; and WHEREAS,the City and consultant PlaceWorks Inc.prepared a 2018 Addendum to the 2015 DSASP Environmental Impact Report (“EIR”),which is the appropriate environmental clearance for the proposed revisions to the Zoning Ordinance, since the proposed revision is within the scope of the certified EIR; and WHEREAS,the Planning Commission reviewed and carefully considered the information in the 2018 Addendum,at a duly noticed public hearing held on February 1,2018,made the findings and recommended approval of the Addendum,since the changes do not alter any of the previous EIR assumptions and no new significant impacts are identified;and as an objective and accurate document that reflects the independent judgement of the City in the identification,discussion and mitigation of the Project’s environmental impacts; City of South San Francisco Printed on 3/8/2018Page 1 of 4 powered by Legistar™ File #:18-178 Agenda Date:3/14/2018 Version:1 Item #:15a. judgement of the City in the identification,discussion and mitigation of the Project’s environmental impacts; and WHEREAS,the refinements,clarifications,and/or corrections set forth in this Amendment,as they relate to the Downtown Station Area Specific Plan District in Chapter 20.280 are minor in nature,the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND prepared for the Zoning Ordinance,the 2015 DSASP EIR,or the 2018 Addendum prepared for the Project,nor do the refinements, clarifications,and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review; and WHEREAS,on February 1,2018,the Planning Commission for the City of South San Francisco held a properly noticed public hearing to solicit public comment and consider the proposed Amendment,take public testimony, and make a recommendation to the City Council on the project; and WHEREAS,on February 28,2018,the City Council for the City of South San Francisco held a properly noticed public hearing to solicit public comment,take public testimony,consider the proposed Amendment,and take action on the proposed Amendment. NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the record before it,as described below, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION I.FINDINGS. Based on the entirety of the record as described above,the City Council for the City of South San Francisco hereby makes the following findings: A.General Findings. 1.The foregoing recitals are true and correct and made a part of this Ordinance. 2.The record for these proceedings,and upon which this Ordinance is based,includes without limitation, Federal and State law;the California Environmental Quality Act,Public Resources Code §21000,et seq. (CEQA)and the CEQA Guidelines,14 California Code of Regulations §15000,et seq.;the South San Francisco General Plan and General Plan EIR,including all amendments and updates thereto;the South San Francisco Municipal Code;all reports,minutes,and public testimony submitted as part of the Planning Commission’s duly noticed February 1,2018 meeting;all reports,minutes,and public testimony submitted as part of the City Council’s duly noticed February 28,2018 meeting;and any other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2). 3.The refinements,clarifications,and/or corrections set forth in this Amendment,as they relate to the City of South San Francisco Printed on 3/8/2018Page 2 of 4 powered by Legistar™ File #:18-178 Agenda Date:3/14/2018 Version:1 Item #:15a. 3.The refinements,clarifications,and/or corrections set forth in this Amendment,as they relate to the Downtown Station Area Specific Plan District in Chapter 20.280 are minor in nature,the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND prepared for the Zoning Ordinance,the 2015 DSASP EIR,or the 2018 Addendum prepared for the Project,nor do the refinements, clarifications,and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review; and 4.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA 94080, and in the custody of Chief Planner, Sailesh Mehra. B.Zoning Amendment Findings 1.The proposed Zoning Text Amendment is consistent with the adopted General Plan because the Zoning Text Amendment will reinforce the General Plan policies promoting high-density residential development adjacent to transit.With minor revisions as a General Plan Amendment,the Zoning Text Amendment will be consistent with the General Plan.None of the revisions to the Zoning Ordinance will conflict with or impede achievement of any of the goals, policies, or land use designations established in the General Plan. 2.The Zoning Text Amendment applies to property that is entirely suitable in terms of access,size of parcel, relationship to similar or related uses,and other considerations as deemed relevant by the Planning Commission and City Council because the proposed revisions will further promote high-density development in close proximity to transit with the provision of community benefits. 3.The proposed Zoning Text Amendment does not change any zoning districts as already identified in the Zoning Ordinance and therefore will not be detrimental to the use of land in any adjacent zone. SECTION II.AMENDMENTS. The City Council hereby makes the findings contained in this Ordinance and amends the sections attached as Exhibit A with additions in double-underline and deletions in strikethrough.Sections and subsections that are not amended by this Ordinance in Exhibit A shall remain in full force and effect. SECTION III.SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end,provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs, City of South San Francisco Printed on 3/8/2018Page 3 of 4 powered by Legistar™ File #:18-178 Agenda Date:3/14/2018 Version:1 Item #:15a. phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION IV.PUBLICATION AND EFFECTIVE DATE. Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption. ******* Introduced at a regular meeting of the City Council of the City of South San Francisco,held the 28th day of February, 2018. City of South San Francisco Printed on 3/8/2018Page 4 of 4 powered by Legistar™ Exhibit A Draft Zoning Ordinance to Modify Chapter 20.280: Downtown Station Area Specific Plan District A. Revise Section 20.280.004, Development Standards, to revise the Maximum Density with Incentives in the Downtown Transit Core sub-district. 20.280.004 Development Standards Tables 20.280.004-1 through 3 prescribe the development standards for the Downtown Station Area sub- districts. Additional regulations are denoted in the right-hand column. Section numbers in this column refer to other sections of this title, while individual letters refer to subsections that follow the tables, under Section 20.280.005 “Additional Development Standards.” Table 20.280.004-1 Lot, Density, and FAR Standards - Downtown Station Area Specific Plan Sub-Districts Standard DTC GAC DRC TO/RD LCC LNC Additional Standards Minimum Lot Size (sq. ft.) 5,000 5,000 5,000 10,000 5,000 5,000 Minimum Lot Width (sq. ft.) 50 50 50 50 50 50 Minimum Lot Depth (sq. ft.) n/a n/a 80 n/a 80 n/a Minimum FAR 2.0 1.5 n/a 1.5 n/a 2.0 Maximum FAR 6.0 3.0 3.0 2.5 n/a 3.0 Exclusive of structure parking Maximum FAR with Incentive Program 8.0 4.0 3.25 (1) 3.5 n/a n/a Exclusive of structured parking Residential Density (units per acre, included within FAR above) Minimum Density 80 14 40 n/a 20.1 40 Maximum Density 100 60 80 n/a 40 60 Maximum Density with Incentive Program. Does not include density bonuses allowed per Chapter 20.390, Bonus Residential Density 120 180 (A) 80 (A) / 100 (2)(A) 100 (A) / 125 (1)(A) n/a n/a 80 (A) Limitations: 1. For qualifying affordable Senior Housing Projects 2. For developments on corner parcels or lots greater than one acre Table 20.280.004-2 Building Form and Location Standards – Downtown Station Area Specific Plan Sub-Districts Standard DTC GAC DRC TO/RD LCC LNC Additional Standards Height (ft) Maximum Building Height 85 45-65 (1)(2) 65 FAA allowed 50 85 See Section 20.300.006 Heights and Height Exceptions Minimum Ground Floor Height for non- residential uses 15; 12 min clearance 15; 12 min clearance 15; 12 min clearance 15; 12 min clearance 15; 12 min clearance 15; 12 min clearance See above and Section 20.280.005(B) (1) Maximum Finished Floor Height (residential) 5 n/a 5 n/a 5 5 See above Yards (ft) Grand Avenue (east and west) Frontage n/a 0 n/a 0 n/a n/a n/a Pedestrian Priority Zone Street Frontage At property line or 10 feet from curb (whichever is greater) n/a At property line or 10 feet from curb (whichever is greater) n/a At property line or 9 feet from curb (whichever is greater) At property line or 9 feet from curb (whichever is greater) Eastern Neighborhood Streets except Grand Avenue Frontage n/a n/a n/a 20 n/a n/a Interior Side 0; 10 when abutting residential district 0 0; 10 when abutting residential district n/a 0 0 Rear 0, 10 when abutting an R district (E) 0 20 (E) 10 for the first two stories, 15 thereafter (C) 0, 10 when abutting an R district (E) 0, 10 when abutting an R district (E) Maximum Lot Coverage 100 100 90 85 75 90 See Ch. 20.040 Rules of Measurement Limitations: 1. Height break would occur a minimum of 30 feet from the front of the building. 2. Corner properties may be exempt from this requirement, subject to evaluation by the decision-making authority in the review process and consistent with the Downtown Station Area Specific Plan design guidelines. Figure 20.280.004-2 Building Height Table 20.280.004-3 Open Space and Landscaping Standards – Downtown Station Area Specific Plan Sub-Districts Standard DTC GAC DRC TO/RD LCC LNC Additional Standards Minimum Usable Open Space (sq. ft. per res. unit) 100 100 100 Refer to Section 20.280.007(K) 100 150 See Supplemental Regulations 20.100.004(D) (10) Minimum Amount of Landscaping (% of site) n/a n/a n/a 15 n/a 10 See Section 20.300.007 Landscaping B. Revise Section 20.280.005(A), DSASP Additional Development Standards, Increased Density and FAR Incentive Program, to include Family-friendly Units as a public benefit: A. Increased Density and FAR Incentive Program. An increase to the maximum FAR or maximum density as referenced in Table 20.280.004-1 may be permitted for buildings with the approval of a Conditional Use Permit by the City Council through the satisfaction of a combination of the following public benefits: 1. To be eligible for an increase to the maximum FAR or density incentives under this subsection, the public benefits that are included as part of a development project must demonstrate a positive contribution that is above and beyond the minimum required impact fees and other requirements of the particular project. The following preferences for public benefits to the Downtown community and the City may be considered as eligible to allow increased density and FAR standards for a project pursuant to this subsection: a) Local Hire Program; b) Public art; c) Funding or construction of local streetscape enhancements as identified in the Downtown Station Area Specific Plan; d) Funding for enhanced public spaces; e) Funding for public safety facilities, community meeting rooms, child care or similar; f) Tenant space for local businesses or existing businesses in need of relocation; g) Provision of green building measures over and above the applicable green building compliance threshold required pursuant to Title 15 (“Building and Construction”) of the South San Francisco Municipal Code; h) Transit subsidy or other incentives for residents and/or employees; and i) Family-friendly (two- and three-bedroom units); and j) Other developer proposed incentives achieving a similar public benefit. 2. For projects seeking either an increase to the maximum FAR or maximum density pursuant to this subsection, the following shall apply: a) Applicant shall submit financial evaluation and analysis, information, and evidence to allow for a reasonable assessment of the value of the benefits offered relative to the incentives being sought, including the proposed public benefits as outlined above. b) Applicant shall provide an assessment of the economic and/or intrinsic value of the proposed public benefit as compared with the economic value of the proposed development incentives requested by the applicant. The City may request an independent third party review, by a qualified appraisal expert, hired by the City at the applicant’s expense, to validate the valuation submitted by the applicant. This requirement is not intended to imply a need for the applicant to provide or disclose a complete project pro forma. Only the marginal costs of the proposed public benefit and incentive are required to be disclosed in the analysis. c) Applicant shall provide an explanation as to the way in which the proposed amenities will further the City’s goals and objectives as outlined in the SSF Downtown Station Specific Plan, and conformance of the proposed project with the General Plan, Specific Plan provisions and Zoning Ordinance, and that a reasonable nexus exists between the public benefit provided and the incentive granted. 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