HomeMy WebLinkAbout2018-04-11 e-packet@7:00Wednesday, April 11, 2018
7:00 PM
City of South San Francisco
P.O. Box 711
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
City Council
Regular Meeting Agenda
April 11, 2018City Council Regular Meeting Agenda
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting Council
business, we proceed as follows:
The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00
p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California.
The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading
an item, it will be ready for Council action.
LIZA NORMANDY, Mayor
KARYL MATSUMOTO, Mayor Pro Tempore
RICHARD A. GARBARINO, Councilman
MARK ADDIEGO, Councilman
PRADEEP GUPTA, Councilman
FRANK RISSO, City Treasurer
KRISTA MARTINELLI, City Clerk
MIKE FUTRELL, City Manager
JASON ROSENBERG, City Attorney
PLEASE SILENCE CELL PHONES AND PAGERS
HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT
CITY COUNCIL MEETINGS
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If,
however, the document or writing is not distributed until the regular meeting to which it relates, then the
document or writing will be made available to the public at the location of the meeting, as listed on this
agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080.
Page 2 City of South San Francisco Printed on 4/16/2018
April 11, 2018City Council Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
ANNOUNCEMENTS FROM STAFF
PRESENTATIONS
Presentation of new employees. (Mich Mercado, HR Manager)1.
Presentation of proclamation to recognize April as “Celebrate Diversity Month”.
(Karyl Matsumoto, Mayor Pro Tempore)
2.
Presentation of Distinguished Budget Presentation Award from the Government
Finance Officers Association. (Richard Lee, Finance Director)
3.
PUBLIC COMMENTS
COUNCIL COMMENTS/REQUESTS
PUBLIC HEARING
Report regarding a resolution approving the Fiscal Year 2018-19 Master Fee Schedule.
(Richard Lee, Director of Finance)
4.
Resolution approving the Fiscal Year 2018-19 Master Fee Schedule.4a.
Report regarding an ordinance amending Chapter 20.410 of the South San Francisco
Municipal Code to permit and regulate indoor commercial cultivation of cannabis.
(Rozalynne Thompson, Associate Planner)
5.
Ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to
permit and regulate indoor commercial cultivation of cannabis.
5a.
ADMINISTRATIVE BUSINESS
Report regarding a resolution of the City Council of the City of South San Francisco
declaring its intent to transition from at-large elections to district-based councilmember
elections pursuant to California Elections Code Section 10010. (Jason Rosenberg, City
Attorney)
6.
Page 3 City of South San Francisco Printed on 4/16/2018
April 11, 2018City Council Regular Meeting Agenda
Resolution of the City Council of the City of South San Francisco declaring its intent
to transition from at-large elections to district-based councilmember elections pursuant
to Elections Code Section 10010.
6a.
Report regarding a resolution approving a consulting services agreement with Fehr &
Peers of San Francisco, California for the East of 101 Transportation Plan in an
amount not to exceed $150,000, authorizing the City Manager to execute the
agreement, and authorizing a total budget of $150,000. (Tony Rozzi, Principal
Planner)
7.
Resolution approving a consulting services agreement with Fehr & Peers of San
Francisco, California for the East of 101 Transportation Plan in an amount not to
exceed $150,000, authorizing the City Manager to execute the agreement, and
authorizing a budget of $150,000.
7a.
Report regarding a resolution authorizing the City Manager to execute a consulting
services agreement with EKI Environment & Water, Inc. of Burlingame, California for
program management for the Water Quality Control Plant Wet Weather and Digester
Improvements Project in an amount not to exceed of $1,094,700, for a total budget of
$1,204,170. (Sam Bautista, Principal Engineer and Brian Schumacker, Plant
Superintendent)
8.
Resolution authorizing the City Manager to execute a consulting services agreement
with EKI Environment & Water, Inc. of Burlingame, California for program
management for the Water Quality Control Plant Wet Weather and Digester
Improvements Project in an amount not to exceed of $1,094,700, for a total budget of
$1,204,170.
8a.
Report regarding a resolution approving a Master License Agreement for small cell
wireless facilities installation; approving administrative and license fees proposed
pursuant to the Agreement; authorizing the City Manager to execute the Agreement;
and authorizing the Finance Director to amend the Master Fee Schedule. (Sailesh
Mehra, Chief Planner and Jason Rosenberg, City Attorney)
9.
Resolution approving a Master License Agreement for small cell wireless facilities
installation; approving administrative and license fees proposed pursuant to the
Agreement; authorizing the City Manager to execute the Agreement; and authorizing
the Finance Director to amend the Master Fee Schedule.
9a.
Report regarding a resolution authorizing the write-off of $145,747 in uncollectable
ambulance billing accounts receivable. (Richard Walls, Emergency Medical Services
Chief)
10.
Page 4 City of South San Francisco Printed on 4/16/2018
April 11, 2018City Council Regular Meeting Agenda
Resolution authorizing the write-off of $145,747 in uncollectable ambulance billing
accounts receivable.
10a.
CONSENT CALENDAR
Motion to approve the Minutes from the meeting of March 28, 2018.11.
Motion confirming payment registers for April 11, 2018. (Richard Lee, Director of
Finance)
12.
Report regarding a motion to accept the construction improvements of Junipero Serra
& King Drive Intersection Improvements Project as complete in accordance with
plans and specifications, with a total construction cost of $717,186. (Sam Bautista,
Principal Engineer)
13.
Report regarding a resolution in support of Assembly Bill 2500, the Safe Consumer
Lending Act (Kalra), and authorizing the Mayor to sign a letter in support of Assembly
Bill 2500. (Mike Futrell, City Manager)
14.
Resolution in support of Assembly Bill 2500, the Safe Consumer Lending Act (Kalra),
and authorizing the Mayor to sign a letter in support of Assembly Bill 2500.
14a.
Report regarding a resolution adopting the proposed list of projects to be funded by
Senate Bill 1 - Road Repair and Accountability Act funds for Fiscal Year 2018-19 in
accordance with Streets and Highways Code Section 2034. (Justin Lovell, Public
Works Administrator)
15.
Resolution adopting the proposed list of projects to be funded by Senate Bill 1 - Road
Repair and Accountability Act funds for Fiscal Year 2018-19 in accordance with
Streets and Highways Code Section 2034.
15a.
Report regarding a resolution authorizing the continuation of emergency repair work to
address the storm drain failure and related repairs on Junipero Serra Boulevard near
Westborough Boulevard. (Eunejune Kim, Director of Public Works)
16.
Resolution authorizing the continuation of emergency repair work to address the storm
drain failure and related repairs on Junipero Serra Boulevard near Westborough
Boulevard.
16a.
Report regarding resolution authorizing investment of monies in the Local Agency
Investment Fund. (Richard Lee, Director of Finance)
17.
Resolution authorizing investment of monies in the Local Agency Investment Fund.17a.
Report regarding a resolution authorizing the write-off of $40,502 in uncollectable
accounts receivable for parks and recreation program services. (Sharon Ranals, Parks
and Recreation Director)
18.
Page 5 City of South San Francisco Printed on 4/16/2018
April 11, 2018City Council Regular Meeting Agenda
Resolution authorizing the write-off of $40,502 in uncollectable accounts receivable
for parks and recreation program services.
18a.
Report regarding resolution opposing Senate Bill 827, and authorizing the City
Manager to electronically sign a League of California Cities action letter. (Mike Futrell,
City Manager)
19.
Resolution opposing Senate Bill 827, and authorizing the City Manager to
electronically sign a League of California Cities action letter.
19a.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
CLOSED SESSION
Closed Session: Public Employee Performance Evaluation
(Pursuant to Government Code Section 54957)
Title: City Manager
20.
Closed Session: Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representatives: Liza Normandy, Mayor and Jason Rosenberg, City
Attorney
Unrepresented employee: City Manager
21.
Closed Session
Conference with Legal Counsel - Anticipated Litigation
(Pursuant to Government Code Section 54956.9)
Significant Exposure to Litigation: One Case
22.
ADJOURNMENT
Page 6 City of South San Francisco Printed on 4/16/2018
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-129 Agenda Date:4/11/2018
Version:1 Item #:1.
Presentation of new employees.(Mich Mercado, HR Manager)
City of South San Francisco Printed on 4/5/2018Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-162 Agenda Date:4/11/2018
Version:1 Item #:2.
Presentation of proclamation to recognize April as “Celebrate Diversity Month”. (Karyl Matsumoto, Mayor Pro
Tempore)
City of South San Francisco Printed on 4/5/2018Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-285 Agenda Date:4/11/2018
Version:1 Item #:3.
Presentation of Distinguished Budget Presentation Award from the Government Finance Officers Association.
(Richard Lee, Finance Director)
City of South San Francisco Printed on 4/5/2018Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-302 Agenda Date:4/11/2018
Version:1 Item #:4.
Report regarding a resolution approving the Fiscal Year 2018-19 Master Fee Schedule.(Richard Lee,Director
of Finance)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving the Fiscal Year 2018-19 Master
Fee Schedule.
BACKGROUND/DISCUSSION
The Fiscal Year (FY)2017-18 Master Fee Schedule reflects the City’s comprehensive update of user fees that
took place last year via a Cost Allocation Plan (CAP)and fee study.The next comprehensive review of the
City’s fees will take place in the next three to five years.In the intervening years,the City can apply the change
in the Consumer Price Index (CPI)for the San Francisco -Oakland -Hayward area of 2.18 percent to the fees
listed in the Master Fee Schedule with the following exceptions:
·Fees that are prescribed by state law, such as the cost of copies, or the cost for a returned check;
·Library Department fees, which are set by the Peninsula Library System; and
·Parks and Recreation Department fees,which will be presented to the City Council for consideration in
June 2018.
New Fees
The only addition to the Master Fee Schedule for FY 2018-19 are fees and/or deposits related to Small Cell
Master Licensing Agreement (MLA),use permit,administrative deposit,and associated annual rent,listed as
PL51 under the Economic and Community Development -Planning Division of the FY 2018-19 Proposed
Master Fee Schedule,included in Exhibit A of the accompanying resolution.The MLA deposit,Small Cell use
permit deposit,and Attachment Fee are consistent with the rates of comparable local government agencies in
the San Francisco Peninsula.Calculation of the Small Cell Administrative Deposit of $950 represents six hours
of staff time for review of the small cell application.
FISCAL IMPACT
The impact to the City’s revenues as a direct result of the CPI increase is difficult to quantify,as revenues
largely dependent upon economic climate and demand.
CONCLUSION
Unilateral application of CPI to the City’s fees provide a reasonable benchmark for keeping the City aligned
with the cost of service until the next comprehensive fee study.
City of South San Francisco Printed on 4/5/2018Page 1 of 2
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File #:18-302 Agenda Date:4/11/2018
Version:1 Item #:4.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-303 Agenda Date:4/11/2018
Version:1 Item #:4a.
Resolution approving the Fiscal Year 2018-19 Master Fee Schedule.
WHEREAS,the Fiscal Year (FY)2017-18 Master Fee Schedule reflects a comprehensive update to the City’s
fees via a Cost Allocation Plan and fee study; and
WHEREAS,best management practices recommend that the City complete a fee study every three to five
years, and apply the change in the Consumer Price Index (CPI) in the intervening years; and
WHEREAS,the Bureau of Labor Statistics calculated the change in CPI for All Urban Consumers for the San
Francisco -Oakland -Hayward area between June 2017 and February 2018 to be 2.18 percent,which has been
applied to the FY 2018-19 Master Fee Schedule, attached herein as Exhibit A; and
WHEREAS,application of CPI provides a reasonable benchmark for the City to keep pace with the cost to
provide the service associated with the fees listed in the Master Fee Schedule; and
WHEREAS,the recommended rate $4,000 for the Master Licensing Agreement,$4,200 for the Small Cell Use
Permit deposit and Attachment Fee of $1,500 per pole per year is consistent with comparable local government
agencies; and
WHEREAS,the recommended rate of $950 per pole for the Small Cell Administrative Deposit was calculated
using the fully burdened hourly rate from the recent fee study, and reflects six hours of staff time.
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby
approve the FY 2018-19 Master Fee Schedule with an effective date of July 1, 2018.
*****
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Bureau of Labor Statistics
Source: Bureau of Labor Statistics 1 of 51
EXHIBIT A
Series Id:
Series Title:
Area:
Item:
Base Period:
Years:
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2
2008 219.612 222.074 225.181 225.411 225.824 218.528 222.767 221.730 223.804
2009 222.166 223.854 225.692 225.801 226.051 224.239 224.395 223.305 225.484
2010 226.145 227.697 228.110 227.954 228.107 227.658 227.469 226.994 227.944
2011 229.981 234.121 233.646 234.608 235.331 234.327 233.390 232.082 234.698
2012 236.880 238.985 239.806 241.170 242.834 239.533 239.650 238.099 241.201
2013 242.677 244.675 245.935 246.072 246.617 245.711 245.023 243.894 246.152
2014 248.615 251.495 253.317 253.354 254.503 252.273 251.985 250.507 253.463
2015 254.910 257.622 259.117 259.917 261.019 260.289 258.572 256.723 260.421
2016 262.600 264.565 266.041 267.853 270.306 269.483 266.344 263.911 268.777
2017 271.626 274.589 275.304 275.893 277.570 277.414 274.924 273.306 276.542
2018 281.308
Current CPI 281.308
CPI as of June 2017 275.304
Change in CPI 6.004
% Change 2.18%
CPI-All Urban Consumers (Current Series)
Original Data Value
CUURS49BSA0,CUUSS49BSA0
Not Seasonally Adjusted
All items in San Francisco-Oakland-Hayward, CA, all urban
San Francisco-Oakland-Hayward, CA
All items
1982-84=100
2008 to 2018
2 of 51
City of South San Francisco
Small Cell Application Deposit Calculation
Department Fully Burdened Hourly Rate (FBHR)Time Increment (in hours)Total Cost
ECD Planning 163.00$ 1 163.00$
ECD Building 106.00$ 1 106.00$
PW Engineering 144.00$ 1 144.00$
PW Electrical 144.00$ 1 144.00$
IT 125.00$ 0.5 62.50$
City Manager 181.00$ 0.5 90.50$
City Attorney 240.00$ 1 240.00$
Total Proposed Fee 950.00$
Page 3 of 51
City of South San Francisco
City Clerk
FY 2018-19 Proposed Master Fee Schedule
Agendas, Transcripts, Administrative Codes
CC1 Agendas: City Council Annually [7]40$ 41$
CC2 Successor Agency Annually 35$ 36$
CC3 Oversight Board or any other legislative body Annually 35$ 36$
CC4 Transcripts
Folio Rate [8] Actual Cost Actual Cost
Additional Copies Per Page [8]0.10$ 0.10$
Subpoena Processing Fees
CC5
Complying with each subpoena and delivering
records to attorney, attorney's representative, or
deposition officer
Per
Hr/Per
Person
[2]15$
15$
CC6 Clerical costs incurred in locating and making
records available
Per
Hr/Per
Person
[5]24$
25$
CC7 Standard reproduction of documents 8 1/2 x 14
inches or less Per Page [6,8]0.10$ 0.10$
CC8 Standard reproduction of larger size documents Per Page [8]0.20$ 0.20$
Fee
No.Fee Description Fee Unit
No
t
e
s
Current Fee Proposed Fee
Page 4 of 51
City of South San Francisco
City Clerk
FY 2018-19 Proposed Master Fee Schedule
Fee
No.Fee Description Fee Unit
No
t
e
s
Current Fee Proposed Fee
CC9
Daily cost for a non-public safety employee
required to remain in attendance pursuant to a
subpoena
Per Day [9]150$
153$
CC10 Daily cost for a public safety employee required
to remain in attendance pursuant to a subpoena Per Day 275$
281$
Police - Sworn Per Day [9]
Fire Per Day [9]
CC11 Daily cost for a custodian of records to appear to
describe records Per Day [9]150$ 153$
CC12 Daily cost for public safety custodian of records
to appear to describe records Per Day 275$ 281$
Police - Sworn Per Day [9]
Fire Per Day [9]
Other Fees
CC13 Campaign Disclosure Statements (FPPC)Per Page [8]0.10$ 0.10$
CC14 Candidate Statements Deposit [3]1,000$ 1,000.00$
CC15
Candidates Election Manual
(for non-candidates, persons who fail to file
nomination papers, or withdraw candidacy)
Flat [8]No Charge No Charge
CC16 Duplication of Videotapes onto DVDs/CDs Flat 53$ 55$
Page 5 of 51
City of South San Francisco
City Clerk
FY 2018-19 Proposed Master Fee Schedule
Fee
No.Fee Description Fee Unit
No
t
e
s
Current Fee Proposed Fee
CC17 Preparing Proof of Residence Letters or
Notarizing Proof of Living Documents Flat 9$ 9$
CC18 Postage Flat Actual Cost Actual Cost
CC19 Duplication of Council meeting audio file to CD Per CD 18$ 19$
CC20 Copy of CD/DVD
External file Per CD 13$ 13$
Non-existing file Per CD 18$ 19$
City Clerk Meeting Per CD 27$ 27$
City-Wide Reproduction of Printed Matter
CC21 Blueprinting:
Blue Line copies Per s.f.[8] Actual Cost Actual Cost
Sepia Line copies ($4 minimum)Per s.f.[8] Actual Cost Actual Cost
CC22 Photocopying of all items not otherwise listed in
this Master Fee Schedule Per Page [4,6,8]0.10$ 0.10$
CC23 deleted
CC24 Published materials for which there is a stated
cost.Flat [8] Actual Cost Actual Cost
CC25 Hourly Rate:
City Clerk 107$ 109$
Page 6 of 51
City of South San Francisco
City Clerk
FY 2018-19 Proposed Master Fee Schedule
Fee
No.Fee Description Fee Unit
No
t
e
s
Current Fee Proposed Fee
For services requested of City staff which have no
fee listed in this fee schedule, the City Manager
or the City Manager's designee shall determine
the appropriate fee based on the established
hourly rates for this department/division.
Additionally, the City will pass-through to the
applicant any discrete costs incurred from the use
of external service providers if required to
process the specific application.
TOTAL
[Notes]
[1]
[2]
[3]
[4]
Proportionate share of actual cost imposed by San Mateo County Clerk / Elections
Office. [December 19, 1979, R:143-1979]
The only fee for complying with the subpoena shall not exceed fifteen dollars ($15),
plus the actual cost, if any, charged to the witness by a third person for retrieval and
return of records held offsite by that third person. If the records are retrieved from
microfilm, the reasonable cost, as defined in paragraph (1), shall also apply.
The amount of two hundred seventy-five dollars ($275), together with the subpoena,
shall be tendered to the person accepting the subpoena for each day that the peace
officer, firefighter, state employee, trial court employee, or specified county employee
is required to remain in attendance pursuant to the subpoena.
(c) If the actual expenses should later prove to be less than the amount tendered, the
excess of the amount tendered shall be refunded.
(d) f h l hld l b h h dd
Sourced from client provided PDF "FY 16-17 Master Fee Schedule"
Under the Public Records Act, the City may charge users for photocopying or
duplicating records. If a Citizen claims that they are economically disadvantaged or
idi ff i h f f hi h fi h
Page 7 of 51
City of South San Francisco
City Clerk
FY 2018-19 Proposed Master Fee Schedule
Fee
No.Fee Description Fee Unit
No
t
e
s
Current Fee Proposed Fee
[5]
[6]
[7]
[8]
[9]
This fee does not include charges for time spent by City staff gathering City records
under the Public Records Act. Rather, it charges for time spent compiling and
gathering data and putting it into another format requested by a member of the
public, which is not covered under the Public Records Act. Note that requests for
analysis or compilation of City data are discretionary requests, and are dependent on
staff availability and time constraints.
Per Public Records Act ($ .10 per page). Ten cents ($0.10) per page for standard
Agendas that are emailed have no charge.
Placeholder for Master Fee Schedule (MFS); not included in cost analysis
Maximum daily cost.
Page 8 of 51
City of South San Francisco
City Manager
FY 2018-19 Proposed Master Fee Schedule
CM1 Film Permit Per Permit 542$ 554$
For services requested of City staff which have no
fee listed in this fee schedule, the City Manager
or the City Manager's designee shall determine
the appropriate fee based on the established
hourly rates for this department/division.
Additionally, the City will pass-through to the
applicant any discrete costs incurred from the use
of external service providers if required to
process the specific application.
TOTAL
[Notes]
[1]Sourced from client provided PDF "FY 16-17
Master Fee Schedule"
Proposed FeeCurrent FeeFee No.Fee Description Fee Unit
No
t
e
s
Page 9 of 51
City of South San Francisco
Finance Department
FY 2018-19 Proposed Master Fee Schedule
F1 Business License:
Master List Per List 9$ 9$
Monthly Update Per Update 9$ 9$
Database Maintenance Per License 15$ 15$
F2 Overdue Invoices ($10 minimum)Monthly [2,4]1% of Bill
F3 Cannabis Opeartor Fees
Cannabis Operator Permit Application Per Application 7,528$ 7,528$
Cannabis Business Inspection Per Inspection 360$ 360$
Cannabis Operator Permit Per Business 15,274$ 15,274$
F4 Returned Checks Due to Insufficient Funds Per Check [3]25$ 25$
For services requested of City staff which have
no fee listed in this fee schedule, the City
Manager or the City Manager's designee shall
determine the appropriate fee based on the
established hourly rates for this
department/division. Additionally, the City will
pass-through to the applicant any discrete costs
incurred from the use of external service
providers if required to process the specific
application.
TOTAL
[Notes]
[1]Sourced from client provided PDF "FY 16-17
Master Fee Schedule"
[2]One percent monthly beginning 60 days after
the date on which the bill was due.
[3]
Per CA Civil Code; 1st NSF Check is limited to $25
fee; each subsequent NSF check is limited to $35
fee
[4]Placeholder for Master Fee Schedule (MFS); not
included in cost analysis
Proposed Fee
Fees for the Annual Budget, Comprehensive Annual
Financial Report, and Other Materials
Current FeeFee
No.Fee Description Fee Unit
No
t
e
s
Page 10 of 51
City of South San Francisco
Economic & Community Development Department -Planning Division
FY 2018-19 Proposed Master Fee Schedule
Planning Division
Public Hearing Cases
PL1 Planned Unit Development Deposit [7]9,308$ 9,511$
PL2 Precise Plan Deposit [7]9,308$ 9,511$
PL3 Precise Plan Modification (Residential Only)Deposit [7]6,043$ 6,175$
PL4 Conditional Use Permit:
Residential or Civic Use Per
Application [7]3,273$ 3,344$
All Others Per
Application [7]4,244$ 4,336$
PL5 Conditional Use Permit Modification Flat [2,7]2,206$ 2,254$
PL6 Temporary Use Permit Per Permit [7]1,557$ 1,591$
PL7 Minor Use Permit
Residential Per Permit [7]1,797$ 1,836$
All Others Per Permit 1,631$ 1,667$
Small Cell
PL51 Master Licensing Agreement (MLA) Deposit Deposit 4,000$
for City-owned poles or structures
Use Permit Deposit 4,200$
For privately-owned poles or structures
Administrative Deposit per pole 950$
Attachment Fee / Annual Rent per pole 1,500$
PL8 Zoning Amendment (Text)Deposit 8,155$ 8,333$
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
Page 11 of 51
City of South San Francisco
Economic & Community Development Department -Planning Division
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
PL9 Rezoning Map Deposit 8,155$ 8,333$
PL10 Site Clearance/Zoning Verification Per
Verification 163$ 167$
PL11 Specific Plan Deposit [7]19,926$ 20,361$
PL12 Variance For each
variance 4,077$ 4,166$
PL13 General Plan Amendments Deposit [7]9,305$ 9,508$
PL14 Master Plan Deposit [7]19,760$ 20,191$
PL15 Development Agreement Deposit [7]17,419$ 17,799$
PL16 Appeal of the Planning Commission's Decision to
the City Council by:
Applicant Flat 1,631$ 1,667$
Adjacent Property Owner Flat 815$ 833$
City Resident Flat 1,631$ 1,667$
Homeowners Association Flat 1,631$ 1,667$
All Others Flat 1,631$ 1,667$
PL17 Appeal of the Chief Planner's decision to the
Planning Commission by any party Per Appeal 815$ 833$
PL18 Time Extension-Non-Conforming Use Per
Extension 815$ 833$
PL19
Time Extension for a Use Permit, Planned Unit
Development Permit, Non-Conforming Status
Permit, and for all Other Permits and Maps
Per
Extension 815$ 833$
PL20 Transportation Demand Management Plan:
Page 12 of 51
City of South San Francisco
Economic & Community Development Department -Planning Division
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
Initial Filing Fee Deposit 1,142$ 1,167$
Annual Monitoring (plus survey cost)Deposit 1,631$ 1,667$
Tri-annual Deposit [3]1,631$ 1,667$
PL21 Modifications & Waivers
Minor (Staff Review)Flat 245$ 250$
Major (Planning Commission Review)Deposit 1,631$ 1,667$
PL22 Design Review - Signs:
Type A (up to 25 sq.ft.)Per
Application 163$ 167$
Type B (up to 100 sq.ft.)Per
Application 815$ 833$
Type C / Master Sign Per
Application 1,631$ 1,667$
PL23 Design Review - Single Family Residential/New or
Additions to 2 or 3 Units
Per
Application [7]1,146$ 1,171$
PL24
Design Review - Multi-Family Residential /
Subdivisions 4 or More Units/ Modifications /
Additions to 4 or More Units
Per
Application [7]2,043$ 2,088$
PL25 Design Review - Commercial and Industrial Per
Application [7]2,458$ 2,511$
PL26 Design Review - Projects Requiring Planning
Commission Approval Deposit [7]2,331$ 2,381$
PL27 Design Review - Resubmitted (after 2 reviews by
Design Review Board)Flat [7]2,372$ 2,424$
PL28 Environmental Document Fees - Categorical
Exemption Flat 163$ 167$
Page 13 of 51
City of South San Francisco
Economic & Community Development Department -Planning Division
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
PL29
Environmental Document Fees - Initial Study,
Negative Declaration, Mitigated Negative
Declaration and other Contract Planning Studies
Deposit [3]4,893$ 5,000$
PL30 Environmental Document Fees - Environmental
Impact Report (EIR)Deposit [4]9,786$ 9,999$
PL31 Subdivisions - Tentative Subdivision Map Flat 815$ 833$
PL32 Subdivisions - Tentative Parcel Map Flat 163$ 167$
PL33 Documents, Maps and Plans - Reproduction of
Documents and Maps Per Page
Refer to City
Clerk Fee
Schedule
Refer to City Clerk Fee
Schedule
Miscellaneous Fees
PL34 Minor Changes to Approved Permit Flat 163$ 167$
PL35 Permit Program Maintenance Fee Per Building
Permit [5]25$ 26$
PL36 Inspection Fees: Additional visits
Per
Inspection
Per
Application
326$ 333$
PL37 Certificate of Alteration Each 1,631$ 1,667$
PL38 General Plan Maintenance Fee [5]
0.16% of
Building Permit
valuation >
$100K
0.16% of Building Permit
valuation > $100K
Page 14 of 51
City of South San Francisco
Economic & Community Development Department -Planning Division
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
PL39 Cultural Arts Contribution/Unit Landscaping Cost Per sq. ft.[5]8$ 8$
PL40 City Attorney Cost Recovery Fee Deposit [5]2,000$ Actual Cost*
*Actual cost with $2,000 deposit; $5,000 deposit
for projects requiring Environmental Impact
Reports, Development Agreements, Specific Plan,
Precise Plan and/or GPA (Initial Deposit - any
additional costs are required to be reimbursed by
the applicant)
[June 22, 2011; R 85-2011]
PL41 Economic & Community Development Parking
Exemption Each 1,631$ 1,667$
PL42 Economic & Community Development Parking
District Annexation Fee Deposit 8,155$ 8,333$
PL43 Legal Notices, other than Zoning or General Plan
Amendments Deposit 489$ 500$
PL44 Legal Notices for Zoning and General Plan
Amendments Deposit 489$ 500$
PL45 Duplication of Planning Commission Meeting Per Copy
Refer to City
Clerk Fee
Schedule
Refer to City Clerk Fee
Schedule
PL46 Zoning Verification Letter Flat 815$ 833$
PL47 Zoning Administrator Decision Flat 815$ 833$
PL48 Certificate of Convenience and Necessity (taxi)Flat 163$ 167$
PL49 Sidewalk Dining Permit (Annual)Flat 489$ 500$
Page 15 of 51
City of South San Francisco
Economic & Community Development Department -Planning Division
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
PL50 Hourly Rate - Planning Flat 163$ 167$
For services requested of City staff which have no
fee listed in this fee schedule, the City Manager
or the City Manager's designee shall determine
the appropriate fee based on the established
hourly rates for this department/division.
Additionally, the City will pass-through to the
applicant any discrete costs incurred from the
use of external service providers if required to
process the specific application.
TOTAL [6]
[Notes]
[1]
[2]
[3]
[4]
[5]
[6] Total "Annual Estimated Revenue at Current Fee" represents the total amounts collected, as many fees are structure
[7]Includes support costs from other departments (PW-Eng, Fire and Police)
Placeholder for Master Fee Schedule (MFS); not included in cost
Sourced from client provided PDF "FY 16-17 Master Fee Schedule"
The greater of 1/2 the Conditional Use Permit fee or $400 for each
Consultant costs, plus 15% or $500, whichever is greater.
Consultant costs, plus 15% or $1,000, whichever is greater.
Page 16 of 51
City of South San Francisco
Economic & Community Development Department - Building Division
FY 2018-19 Proposed Master Fee Schedule
Building Inspection Division
Inspections and Re-inspections
BL1 Inspections or Re-inspections Outside Normal
Business Hours Per Hour 106$ 108$
BL2 Re-inspections During Normal Business Hours Per Hour 106$ 108$
BL3 Building Inspection
$0 - $500 base fee @
$500 79$ 81$
$ 501 base fee @
$500 79$ 81$
each additional $100 or fraction thereof each add'l
$100 $ 1.8 1.80$
$ 2,001 base fee @
$2,000 106$ 108$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 23.0 23.50$
$ 25,001 base fee @
$25,000 635$ 649$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 25.4 25.94$
$ 50,001 base fee @
$50,000 1,269$ 1,297$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 12.7 12.97$
$ 100,001 base fee @
$100,000 1,904$ 1,946$
Current Fee
Building, Plumbing, Electrical, and Mechanical
for Residential and Commercial
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Page 17 of 51
City of South San Francisco
Economic & Community Development Department - Building Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
each additional $1,000 or fraction thereof each add'l
$1,000 $ 7.9 8.11$
$ 500,001 base fee @
$500,000 5,078$ 5,189$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 15.2 15.57$
$ 1,000,001 base fee @
$1,000,000 8,886$ 9,080$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 1.6 1.62$
$ 3,000,001 base fee @
$3,000,000 15,868$ 16,214$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 1.6 2$
$ 5,000,001 base fee @
$5,000,000 19,042$ 19,457$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 0.8 0.86$
$ 10,000,001
base fee @
$10,000,00
0
23,273$ 23,781$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 0.8 0.86$
Page 18 of 51
City of South San Francisco
Economic & Community Development Department - Building Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
$ 25,000,001
base fee @
$25,000,00
0
35,968$ 36,752$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 0.4 0.43$
$ 50,000,001
base fee @
$50,000,00
0
46,546$ 47,561$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 0.9 0.95$
BL4 Building Plan Checking (3 Plan Reviews) -
Existing Residential
$0 - $500 base fee @
$500 26$ 27$
$ 501 base fee @
$500 26$ 27$
each additional $100 or fraction thereof each add'l
$100 1.8$ 1.80$
$ 2,001 base fee @
$2,000 51$ 52$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 8.1 8.23$
$ 25,001 base fee @
$25,000 264$ 270$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 10.6 10.81$
$ 50,001 base fee @
$50,000 466$ 476$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 10.6 10.81$
Page 19 of 51
City of South San Francisco
Economic & Community Development Department - Building Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
$ 100,001 base fee @
$100,000 1,058$ 1,081$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 5.3 5.40$
$ 500,001 base fee @
$500,000 3,174$ 3,243$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 4.2 4.32$
$ 1,000,001 base fee @
$1,000,000 5,289$ 5,405$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 5.3 5.40$
BL5 Building Plan Checking (3 Plan Reviews) - New
Residential & Commercial
$0 - $500 base fee @
$500 29$ 30$
$ 501 base fee @
$500 29$ 30$
each additional $100 or fraction thereof each add'l
$100 1.8$ 1.80$
$ 2,001 base fee @
$2,000 67$ 68$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 12.7 12.93$
$ 25,001 base fee @
$25,000 328$ 336$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 14.8 15.13$
$ 50,001 base fee @
$50,000 532$ 543$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 14.8 15.13$
$ 100,001 base fee @
$100,000 1,481$ 1,513$
Page 20 of 51
City of South San Francisco
Economic & Community Development Department - Building Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
each additional $1,000 or fraction thereof each add'l
$1,000 $ 3.7 3.78$
$ 500,001 base fee @
$500,000 2,962$ 3,027$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 6.8 6.92$
$ 1,000,001 base fee @
$1,000,000 6,347$ 6,486$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 2.1 2.16$
$ 3,000,001 base fee @
$3,000,000 10,579$ 10,809$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 3.2 3.24$
$ 5,000,001 base fee @
$5,000,000 16,926$ 17,295$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 1.3 1.30$
$ 10,000,001
base fee @
$10,000,00
0
23,273$ 23,781$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 0.6 0.58$
$ 25,000,001
base fee @
$25,000,00
0
31,736$ 32,428$
each additional $1,000 or fraction thereof each add'l
$1,000 $ 0.2 0.17$
$ 50,000,001
base fee @
$50,000,00
0
35,968$ 36,752$
Page 21 of 51
City of South San Francisco
Economic & Community Development Department - Building Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
each additional $1,000 or fraction thereof each add'l
$1,000 $ 0.7 0.74$
BL6
new
Permit Processing - Initial Project Input, Fee
Collection (Includes Exisiting/New Residential &
Commercial Fees)
212$ 216$
BL6.1
new
Permit Processing - Initial Project Input, Fee
Collection (Includes Mechanical, Plumbing and
Electrical Fees)
35$ 36$
BL7 Plan Checking - Mechanical and Plumbing
(Includes 3 Plan Reviews)
$0 - $500 base fee @
$500 26$ 27$
$ 500 base fee @
$500 26$ 27$
each additional $100 or fraction thereof each add'l
$100 10.6$ 10.81$
$ 1,000 base fee @
$1,000 53$ 54$
each additional $500 or fraction thereof each add'l
$500 $ 6.6 6.76$
$ 3,000 base fee @
$3,000 66$ 68$
each additional $500 or fraction thereof each add'l
$500 $ 19.8 20.27$
$ 5,000 base fee @
$5,000 106$ 108$
each additional $500 or fraction thereof each add'l
$500 $ 10.6 10.81$
$ 10,000 base fee @
$10,000 159$ 162$
each additional $500 or fraction thereof each add'l
$500 $ 15.9 16.21$
BL8 Plan Checking - Electrical (Includes 3 Plan
Reviews)
Page 22 of 51
City of South San Francisco
Economic & Community Development Department - Building Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
$ 500 base fee @
$500 26$ 27$
each additional $100 or fraction thereof each add'l
$100 10.6$ 10.81$
$ 1,000 base fee @
$1,000 53$ 54$
each additional $500 or fraction thereof each add'l
$500 $ 6.6 6.76$
$ 3,000 base fee @
$3,000 66$ 68$
each additional $500 or fraction thereof each add'l
$500 $ 19.8 20.27$
$ 5,000 base fee @
$5,000 106$ 108$
each additional $500 or fraction thereof each add'l
$500 $ 10.6 10.81$
$ 10,000 base fee @
$10,000 159$ 162$
each additional $500 or fraction thereof each add'l
$500 $ 15.9 16.21$
BL9 Additional Plan Review Required by Changes,
additions or revisions to approved plans
Per Half-
Hour 53$ 54$
BL10 State Mandated Training Fee Cost Per Permit 8$ 8$
BL11 Digital Plan Retention
deleted
micro
filming -
same as
DPR
$0.03 per
standard page.
$0.95 per
oversized page.
$0.04 per
microfiche scan.
$0.03 per standard page.
$0.97 per oversized page.
$0.04 per microfiche
scan.
Miscellaneous Fees
Page 23 of 51
City of South San Francisco
Economic & Community Development Department - Building Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
BL12 Record Copying Per page
Refer to City
Clerk Fee
Schedule
Refer to City Clerk Fee
Schedule
BL13 California Access Specialist Professional (CASp) Actual Cost +
CW overhead
Actual Cost + CW
overhead
BL14 Construction and Demolition (Projects > $5,000
demolition and new construction > $50,000) Deposit [3] $50/ton; $200
minimum $50/ton; $200 minimum
BL15 Waste Management Plan Deposit Deposit [2] $50/ton; $100
minimum $50/ton; $100 minimum
BL16 Commercial Photovoltaic Flat [4]370$ 378$
BL17 Residential Photovoltaic Flat [4]212$ 216$
BL18 Hourly Rate - Building Flat 106$ 108$
For services requested of City staff which have
no fee listed in this fee schedule, the City
Manager or the City Manager's designee shall
determine the appropriate fee based on the
established hourly rates for this
department/division. Additionally, the City will
pass-through to the applicant any discrete costs
incurred from the use of external service
providers if required to process the specific
application.
TOTAL
[Notes]
[1]
[2]Deposit required @ $50/ton. $100 minimum per
[3]
[4]CA Govt. Code SS 66015 limits Res. $500 maximum; Comm. $1,000 Maximum
Deposit required @ $50/ton. $200 minimum per plan, $50,000 maximum deposit
Sourced from client provided PDF "FY 16-17 Master Fee Schedule"
Page 24 of 51
City of South San Francisco
Police Department
FY 2018-19 Proposed Master Fee Schedule
Alarms, Animal Control, Fingerprinting
P1 Fingerprints
All individuals (City Employees excluded)Per Person [2]55$ 56$
Live Scan Fingerprinting 70$ 72$
Permits
P2 Alarm Registration (Commercial)
New/ Renewal Flat 25$ 26$
P3 False Alarm Fines [3]
2nd alarm (Within 12 months of 1st alarm)Per alarm 100$ 102$
3rd alarm (Within 12 months of 1st alarm)Per alarm 200$ 204$
4th and other additional alarms within 12
months of the 1st preventable alarm Per alarm 500$ 511$
False Alarm Response (average)Flat [9]
P4 False Alarm Fine Appeal Per appeal 55$ 56$
P5 Bingo Per Permit [8]55$ 56$
Initial Permit (Refundable if denied)Flat 55$ 56$
Annual Renewal Per Renewal 510$ 521$
P6 Card room I.D. Card:
Initial Operator Permit Flat 1,705$ 1,742$
Initial Employee Permit Flat 340$ 347$
Annual Renewal (for operator & employee
permit)Flat 85$ 87$
Replacement Flat 85$ 87$
P7 Cab Company Per individual 55$ 56$
Driver Renewal Permit Flat 55$ 56$
P8 Vehicles for Hire:
Initial Certificate of Convenience and
Necessity Per individual 6,830$ 6,979$
Certificate of Renewal Per Driver 170$ 174$
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
Page 25 of 51
City of South San Francisco
Police Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
P9 Special Event Permit Flat [6]250$ 255$
Non-Profit Group / Charity Event Flat [6]175$ 179$
P10 Junk Collector Per individual 85$ 87$
P11 Massage Establishment or Bath House:
Initial Permit Per individual 1,705$ 1,742$
Annual Renewal Per individual 170$ 174$
P12 deleted
P13 Pawnbroker/Secondhand Goods Background
Investigation:
Dealer Per Permit 1,705$ 1,742$
Employee Per Permit 340$ 347$
P14 Fortune Telling Per Permit 1,705$ 1,742$
P15 Tow Vehicle Operator:
Initial Permit/ Annual Renewal Flat 170$ 174$
Tow Vehicle Driver Permit (Five-Year)Per Driver 170$ 174$
P16 Renewal:
Tow Service Franchise Fee Per Vehicle 50$ 51$
Replacement of Lost, Stolen, or Mutilated
Permits Per Permit 40$ 41$
Reissued Permits Per Permit 40$ 41$
P17 Photographs - Digital Photographs on Disks Per Copy 55$ 56$
Miscellaneous Fees
P18 Vehicle Abatement Per Vehicle [4]340$ 347$
P19 Video Tape Per Copy 50$ 51$
P20 DVD Video Per Copy 50$ 51$
Page 26 of 51
City of South San Francisco
Police Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
P21 In Car/ Bodycam Video - DVD Per Copy 100$ 102$
P22 Cassette Tape Per Copy 50$ 51$
P23 CD - Audio Per Copy 50$ 51$
P24 Police Reports Per Page
Refer to City
Clerk Fee
Schedule
Refer to City Clerk Fee
Schedule
P25 Special Personnel Services [5]
Security Personnel (Police Officer)
Staff Police Officer Per Hour 110$ 112$
Discounted Rate for SSFUSD Per Hour 90$ 92$
P26 Transcripts
Refer to City
Clerk Fee
Schedule
Refer to City Clerk Fee
Schedule
P27 Emergency Response to Driving Under the
Influce (DUI) Accidents [6,7]Actual Costs Actual Costs
Incident Response (includes Accident, Hazmat,
DUI or other incident)[6]Actual Costs Actual Costs
P28 Towed Vehicle Release, Negligent Operator Per Vehicle 170$ 174$
P29 Plan Check & Condition Formulation (Bldg)flat 170$ 174$
P30 Site Inspections Hourly 170$ 174$
P31 Firearm Storage Administration Fee
Single Firearm Flat 340$ 347$
Each Additional Weapon Flat 340$ 347$
P32 Ammunition Storage Administration Fee 135$ 138$
P33 Clearance Letter Flat 10$ 10$
P34 Hourly Rate:
Page 27 of 51
City of South San Francisco
Police Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeCurrent FeeFee
No.Fee Description Fee Unit
No
t
e
s
Sworn 170$ 174$
Non-Sworn 100$ 102$
For services requested of City staff which have no
fee listed in this fee schedule, the City Manager
or the City Manager's designee shall determine
the appropriate fee based on the established
hourly rates for this department/division.
Additionally, the City will pass-through to the
applicant any discrete costs incurred from the use
of external service providers if required to
process the specific application.
TOTAL
[Notes]
[1]
[2]Up to three cards per individual.
[3]Resets every calendar year.
[4]On public roadway only.
[5]
[6]
[7]CA GC 53150-53159 DUI Maximum $12,000
[8]Penal code: SSFMC Ch. 6.32
[9]For Informational Purpose only
Hourly salary plus 40% for benefits plus 30% in administration charges; 30-minute
Placeholder for Master Fee Schedule (MFS); not included in cost analysis
Sourced from client provided PDF "FY 16-17 Master Fee Schedule"
Page 28 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
F6 Contracted BLS Inter-Facility Flat [6]401$ 410$
F7 Mileage (All levels)Per Mile [4]50$ 51$
F8 Oxygen Flat [4]120$ 123$
Fire Service EMS Training
F9 First-Aid / CPR / AED Classes for Residents (cost
of textbook and certification card)Per person [4]15$ 15$
F10 First-Aid / CPR / AED Classes for Non-Residents Per person [4]100$ 102$
F11 First-Aid / CPR Classes for SSF Businesses Per person [4]55$ 56$
F12 Heartsaver® CPR/AED Per person [4]50$ 51$
F13 Pediatric Education for Pre-hospital
Professionals Per person [4]120$ 123$
F14
American Heart Association "Professional Level"
courses for the public and other outside
agencies
ACLS Knowledge and Skills Review
Workshops Per person [4]175$ 179$
F15 Initial Recognition:
Pediatric Advanced Life Support (PALS)Per person [4]235$ 240$
Advance Cardiac Life Support (ACLS)Per person [4]235$ 240$
Basic Life Support-Health Care Provider (BLS-
HCP)Per person [4]75$ 77$
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
Page 29 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
F16 Re-recognition:
Pediatric Advanced Life Support (PALS)Per person [4]190$ 194$
Advance Cardiac Life Support (ACLS)Per person [4]190$ 194$
Basic Life Support-Health Care Provider (BLS-
HCP)Per person [4]50$ 51$
F17 Lead EKG Class Per person [4]200$ 204$
F18 Geriatric Education for Emergency Medical
Services Per person [4]190$ 194$
F19 Infrequent Paramedic Skills Per person [4]80$ 82$
F20 Other EMS Continuing Education Classes Per Hour Per
Person [4]8$ 8$
F21 Student Materials, Supplies, etc. Required to
Participate Actual Cost Actual Cost
F22 Certification Fees required by Certifying
Authority Flat 5$ 5$
Fire Training Division
F23 Emergency Response Team Class Per Hour Per
Person [8]28$ 28$
F24 Permit Required Confined Space Class Per Hour Per
Person [8]28$ 28$
F25 Hazardous Materials Responder Class Per Hour Per
Person [8]28$ 28$
Page 30 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
F26 Technical Rescue Class Per Hour Per
Person [8]28$ 28$
F27 Vehicle Extrication Class Per Hour Per
Person [8]28$ 28$
F28 Other Fire Training Continuing Education Classes Per Hour Per
Person [8]28$ 28$
F29 Student Materials, Supplies, etc. Required to
Participate Actual Cost Actual Cost
F30 Certification Fees required by Certifying
Authority Flat Actual Cost Actual Cost
Fire Prevention Division Permits and Fees
Fire Protective Systems Construction Permit
F32 Construction Without a Permit [4] 2 Times cost of
Permit 2 Times cost of Permit
F33
Fire Protective Stsytems Inspection Fees
(Inspection - includes 2 inspections; minimum
$125)
$0 - $6,000
Minimum
base fee up to
$6,000
498$ 509$
$ 6,001 base fee @
$6,000 498$ 509$
each additional $1,000 or fraction thereof each add'l
$1,000 8.7$ 8.93$
Page 31 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
$ 25,001 base fee @
$25,000 664$ 679$
each additional $1,000 or fraction thereof each add'l
$1,000 13.3$ 13.58$
$ 50,001 base fee @
$50,000 997$ 1,018$
each additional $1,000 or fraction thereof each add'l
$1,000 6.6$ 6.79$
$ 100,001 base fee @
$100,000 1,329$ 1,358$
each additional $1,000 or fraction thereof each add'l
$1,000 4.2$ 4.24$
$ 500,001 base fee @
$500,000 2,990$ 3,055$
each additional $1,000 or fraction thereof each add'l
$1,000 7.3$ 7.47$
$ 1,000,001 base fee @
$1,000,000 6,644$ 6,789$
each additional $1,000 or fraction thereof each add'l
$1,000 0.8$ 0.85$
3,000,001 base fee @
$3,000,000 8,305$ 8,486$
each additional $1,000 or fraction thereof each add'l
$1,000 0.8$ 0.85$
5,000,001 base fee @
$5,000,000 9,966$ 10,183$
each additional $1,000 or fraction thereof each add'l
$1,000 0.4$ 0.46$
10,000,001 base fee @
$10,000,000 12,180$ 12,446$
each additional $1,000 or fraction thereof each add'l
$1,000 0.4$ 0.46$
25,000,001 base fee @
$25,000,000 18,824$ 19,235$
Page 32 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
each additional $1,000 or fraction thereof each add'l
$1,000 0.2$ 0.22$
50,000,001 base fee @
$50,000,000 24,361$ 24,892$
each additional $1,000 or fraction thereof each add'l
$1,000 0.5$ 0.50$
F108 Fire and Life Safety - Plan Check
$0 - $6,000
Minimum
base fee up to
$6,000
83$ 85$
$ 6,001 base fee @
$6,000 83$ 85$
each additional $1,000 or fraction thereof each add'l
$1,000 8.7$ 8.93$
$ 25,001 base fee @
$25,000 166$ 170$
each additional $1,000 or fraction thereof each add'l
$1,000 13.3$ 13.58$
$ 50,001 base fee @
$50,000 332$ 339$
each additional $1,000 or fraction thereof each add'l
$1,000 39.9$ 40.73$
$ 100,001 base fee @
$100,000 2,658$ 2,715$
each additional $1,000 or fraction thereof each add'l
$1,000 10.0$ 10.18$
$ 500,001 base fee @
$500,000 6,644$ 6,789$
each additional $1,000 or fraction thereof each add'l
$1,000 8.0$ 8.15$
$ 1,000,001 base fee @
$1,000,000 10,630$ 10,862$
Page 33 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
each additional $1,000 or fraction thereof each add'l
$1,000 3.5$ 3.61$
$ 3,000,001 base fee @
$3,000,000 17,717$ 18,103$
each additional $1,000 or fraction thereof each add'l
$1,000 5.3$ 5.43$
$ 5,000,001 base fee @
$5,000,000 28,347$ 28,965$
each additional $1,000 or fraction thereof each add'l
$1,000 2.1$ 2.17$
$ 10,000,001 base fee @
$10,000,000 38,977$ 39,827$
each additional $1,000 or fraction thereof each add'l
$1,000 0.9$ 0.97$
$ 25,000,001 base fee @
$25,000,000 53,151$ 54,310$
each additional $1,000 or fraction thereof each add'l
$1,000 0.3$ 0.29$
$ 50,000,001 base fee @
$50,000,000 60,237$ 61,551$
each additional $1,000 or fraction thereof each add'l
$1,000 1.2$ 1.23$
F109 Fire Protection Systems - Plan Check (Includes 2
checks & 1 re-check)
$0 - $6,000
Minimum
base fee up to
$6,000
166$ 170$
$ 6,001 base fee @
$6,000 166$ 170$
each additional $1,000 or fraction thereof each add'l
$1,000 8.7$ 8.93$
$ 25,001 base fee @
$25,000 332$ 339$
Page 34 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
each additional $1,000 or fraction thereof each add'l
$1,000 3.3$ 3.39$
$ 50,001 base fee @
$50,000 415$ 424$
each additional $1,000 or fraction thereof each add'l
$1,000 1.7$ 1.70$
$ 100,001 base fee @
$100,000 498$ 509$
each additional $1,000 or fraction thereof each add'l
$1,000 1.2$ 1.27$
$ 500,001 base fee @
$500,000 997$ 1,018$
each additional $1,000 or fraction thereof each add'l
$1,000 3.3$ 3.39$
$ 1,000,001 base fee @
$1,000,000 2,658$ 2,715$
each additional $1,000 or fraction thereof each add'l
$1,000 0.9$ 0.90$
3000001 base fee @
$3,000,000 4,429$ 4,526$
each additional $1,000 or fraction thereof each add'l
$1,000 1.3$ 1.36$
5000001 base fee @
$5,000,000 7,087$ 7,241$
each additional $1,000 or fraction thereof each add'l
$1,000 0.5$ 0.54$
10000001 base fee @
$10,000,000 9,744$ 9,957$
each additional $1,000 or fraction thereof each add'l
$1,000 0.2$ 0.24$
25000001 base fee @
$25,000,000 13,288$ 13,577$
each additional $1,000 or fraction thereof each add'l
$1,000 0.1$ 0.07$
Page 35 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
50000001 base fee @
$50,000,000 15,059$ 15,388$
each additional $1,000 or fraction thereof each add'l
$1,000 0.3$ 0.31$
F34 Construction Without a Permit [4] Two Times Cost
of Permit Two Times Cost of Permit
Other Fire Prevention Inspections
F35 Annual Fire Inspection (Basic)Flat 249$ 255$
F36 Non-Construction Fire Re-inspection Fee Flat 166$ 170$
F37 Inspections Outside Normal Business Hours Flat 166$ 170$
F38 Construction Re-inspection Fees Flat 166$ 170$
F39 Inspection for Which a Fee is not Specifically
Indicated Flat 166$ 170$
F40 Annual High-rise Building (2 Hr. Minimum)Flat 166$ 170$
F41 New Occupancy / Business Flat 332$ 339$
F43
Group R, Division 1 Occupancies; Including
Condominiums Classified as Group R, Division 3
with 3 or More Dwelling Units Per Building
($125 minimum charge)
0-10 Per living unit 249$ 255$
11-30 Per living unit 332$ 339$
31-50 Per living unit 498$ 509$
Page 36 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
>50; each 50 Per living unit 664$ 679$
F44 deleted
F45 Title 19, 5 Year Automatic Fire Sprinkler
Certification Per System 332$ 339$
F46 Pre-inspection of Residential Care Facilities Flat 332$ 339$
F47 deleted
Operational Permits
F48
Operational Permit for multiple occupancy
permits (fee to be charged for second and
subsequent additional occupancy permits for
inspections conducted on same site visit)
Flat 55$ 56$
F49 Aerosol Products Flat 332$ 339$
F50 Assemblies Flat 332$ 339$
F51 Automobile Wrecking Yard Flat 332$ 339$
F52 Battery Systems Per System 332$ 339$
F53 Candles and Open Flames in Assembly Areas Per Assembly 166$ 170$
F54 Combustible Fiber Storage Flat 332$ 339$
F55 Combustible Material Storage Flat 332$ 339$
F56 Commercial Rubbish-handling Operation Flat 332$ 339$
Page 37 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
F57 Compressed Gases Per System 166$ 170$
F58 Cryogens Per System 498$ 509$
F59 Dry Cleaning Plants Flat 498$ 509$
F60 Dust Producing Operations Flat 498$ 509$
F61 Fire Alarm Per Building 498$ 509$
F62 Flammable of Combustible Liquids, Pipelines,
Store, Handle, or Use.Per Tank 498$ 509$
F63 Hazardous Materials Storage, Transport on Site,
Dispense, Use, or Handle Chemicals Per Building [2]664$ 679$
F64
Hazardous Materials in Excess by Classifications;
Store, Transport on Site, Dispense, Use, or
Handle Chemicals in Excess of Amounts Listed in
Table 105-C
Per class of
chemical at
each location
332$ 339$
F65 High-piled Storage Per Location 664$ 679$
F66 Institutions and Day Care Per Location 332$ 339$
F67 Large Family Day Care Per Location 332$ 339$
F68 Lumberyards Flat 664$ 679$
F69 Liquefied Petroleum Gases Per Tank 332$ 339$
F70 Magnesium Working Flat 332$ 339$
F71 Motor Vehicle Fuel Dispensing Stations Per Location 332$ 339$
Page 38 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
F72 Organic Coatings Flat 332$ 339$
F73 Ovens, Industrial Baking or Drying Per Oven 166$ 170$
F74 Permit-Required Confined Space Per Space 332$ 339$
F75 Pyrotechnical Special Effects Material Flat 664$ 679$
F76 Radioactive Materials Per Location 332$ 339$
F77 Refrigeration Equipment Per System 166$ 170$
F78 Residential Care and Residential Care for the
Elderly Per Location 332$ 339$
F79 Repair Garages Flat 332$ 339$
F80 Spraying or Dipping Per Tank 332$ 339$
F81 Tire Storage Flat 498$ 509$
F82 Wood Products Flat 332$ 339$
F83 Wielding and Cutting Operations Per Location 498$ 509$
F84 Failure to Obtain a Permit Varies [4] Two Times
Permit Cost Two Times Permit Cost
F86
Flammable or Combustible Liquids; Remove,
Install, Construct, Alter or Abandon an
Underground or Above Ground Tank
Per Tank 664$ 679$
Page 39 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
F87
Hazardous Materials; Install, Repair, Abandon,
Remove, Place-Out-of-Service, Tanks or Piping,
Close or Substantially Modify a Storage Facility
Per Tank 664$ 679$
Special Activity Permits
F89 Candles or Open Flames in Assembly Areas Per Event 332$ 339$
F90 Carnivals and Fairs Per Event 664$ 679$
F91 Christmas Tree Lots Per Event 664$ 679$
F92 Explosives or Blasting Agents Flat 664$ 679$
F93 Fire Hydrants and Water-Control Valves Per Event 332$ 339$
F94 deleted
F95 Fireworks Displays by a Licensed Professional Per Event 664$ 679$
F96 Fumigation/Thermal Insecticide Per
Occurrence 166$ 170$
F97 deleted
F98 Parade Floats Per Event 332$ 339$
F99 Temporary Membrane Structures (tents)Per Structure 332$ 339$
F100 deleted
F101 Failure to Obtain a Permit Varies [4] Two Times
Permit Cost Two Times Permit Cost
Page 40 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
Miscellaneous Fire Prevention Fees
F102 Hazard Mitigation Fee (Includes all other
incident types)[3,4]Actual Cost Actual Cost
F103 Minimum Fire Protection System Plan Check For <$6,000
valuation 166$ 170$
F104 Application for Use of Alternate Methods of
Protection Per Request 250$ 255$
F105 Emergency Response DUI Cost Recovery [3,4,5]Actual Cost Actual Cost
F106 Emergency Response Hazmat Cost Recovery [3,4]Actual Cost Actual Cost
F107 Investigations Hourly 166$ 170$
F108 moved
F109 moved
F110 deleted
F111 Additional Fire Plan Review (2 hr. minimum)Hourly 166$ 170$
F112 Fire Watch [3]Actual Cost Actual Cost
F113 Key Box Service Per Location 83$ 85$
F114 Preventable False Alarms
2nd alarm (Within 12 months of 1st alarm)Flat [4]100$ 102$
3rd alarm (Within 12 months of 1st alarm)Flat [4]200$ 204$
Page 41 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
4th and other additional alarms within 12
months of the 1st preventable alarm Flat [4]500$ 511$
F117 Plan Digitizing Fee
$0.05 per letter;
$0.75 per plan;
$0.05 per image
$0.05 per letter; $0.77
per plan; $0.05 per image
Miscellaneous
F124 Reproduction of Printed Fire and Paramedic
Reports Per Page [4]
Refer to City
Clerk Fee
Schedule
Refer to City Clerk Fee
Schedule
F125
Administrative Code Enforcement Fee (for
failure to correct violations after receiving
Courtesy Notice from Fire Prevention Division
14 day grace period to correct)
Flat 332$ 339$
F126 Hourly Rate:
Prevention 166$ 170$
Emergency Services
Engine Company (3 person)419$ 429$
Ambulance (2 person)280$ 286$
Page 42 of 51
City of South San Francisco
Fire Department
FY 2018-19 Proposed Master Fee Schedule
Proposed FeeFee
No.Fee Description Fee Unit
No
t
e
s
Current Fee
For services requested of City staff which have no
fee listed in this fee schedule, the City Manager
or the City Manager's designee shall determine
the appropriate fee based on the established
hourly rates for this department/division.
Additionally, the City will pass-through to the
applicant any discrete costs incurred from the use
of external service providers if required to
process the specific application.
TOTAL
[Notes]
[1]
[2]
[3]
[4]
[5]
[6]AMR/Kaiser Agreement; not included in cost analysis; fee set per agreement
[7]For informational purpose only.
[8]Class size ratio used is 1:6
Placeholder for Master Fee Schedule (MFS); not included in cost analysis
CA GC 53150-53159 DUI Maximum $12,000
Sourced from client provided PDF "FY 16-17 Master Fee Schedule"
For each location/building that contains 55 gallons or more of a liquid, 500 pounds or
The cost shall include the provision of scene supervision, overhead, equipment, hourly
Page 43 of 51
City of South San Francisco
Public Works Department - Engineering Division
FY 2018-19 Proposed Master Fee Schedule
Engineering Division
Plan Check / Inspection and Encroachment
PW1 Improvement Plan Check - (covers 2 plan checks
and re-check)
Cost of Improvments
Up to $50,000 Minimum base fee up to $50,000 575$ 588$
$ 50,001 base fee @ $50,000 863$ 881$
each additional $1,000 or fraction thereof each add'l $1,000 6$ 6$
$ 100,001 base fee @ $100,000 1,150$ 1,175$
each additional $1,000 or fraction thereof each add'l $1,000 21$ 22$
$ 250,001 base fee @ $250,000 4,313$ 4,407$
each additional $1,000 or fraction thereof each add'l $1,000 6$ 6$
$ 500,001 base fee @ $500,000 5,751$ 5,876$
each additional $1,000 or fraction thereof each add'l $1,000 12$ 12$
$ 1,000,001 base fee @ $1,000,000 11,501$ 11,752$
each additional $1,000 or fraction thereof each add'l $1,000 12$ 12$
4th and subsequent Plan Check 144$ 147$
PW1.1 Improvement Inspection (covers 2 inspections)
Cost of Improvments
Up to $50,000 Minimum base fee up to $50,000 431$ 441$
$ 50,001 base fee @ $50,000 431$ 441$
each additional $1,000 or fraction thereof each add'l $1,000 4$ 4$
$ 100,001 base fee @ $100,000 647$ 661$
each additional $1,000 or fraction thereof each add'l $1,000 1$ 1$
$ 250,001 base fee @ $250,000 863$ 881$
each additional $1,000 or fraction thereof each add'l $1,000 2$ 2$
$ 500,001 base fee @ $500,000 1,438$ 1,469$
each additional $1,000 or fraction thereof each add'l $1,000 3$ 3$
$ 1,000,001 base fee @ $1,000,000 2,875$ 2,938$
each additional $1,000 or fraction thereof each add'l $1,000 3$ 3$
PW2 Encroachment Permit Fee (covers two
inpections)Flat [8]307$ 314$
Current Fee Proposed FeeFee No.Fee Description Fee Unit
No
t
e
s
Page 44 of 51
City of South San Francisco
Public Works Department - Engineering Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee No.Fee Description Fee Unit
No
t
e
s
Additional Visits Beyond Two Per Visit 144$ 147$
PW3 deleted
Miscellaneous Processing Fee
PW4
On-site inspection/processing fee for the
recordation of the condition of the private
sewer lateral.
Per Recordation -$ -$
PW5
Off-site inspection/processing fee for the
recordation of the condition of the private
sewer lateral. (DVD Review)
Per Recordation 72$ 73$
Maps
PW6 Inspection Deposit Deposit [6]
2% of public
improvement
costs
PW7 Major Subdivision Tentative Map Flat [8]307$ 314$
Per Lot Per Unit 24$ 25$
PW8 Final Map Filing Fee Flat [8]307$ 314$
Per Lot Per Unit 24$ 25$
PW9 Minor Subdivision Tentative Map Flat 144$ 147$
Per Lot Per Unit 24$ 25$
PW10 Parcel Map Filing Fee Per Map 288$ 294$
PW11 Lot Line Adjustment Per Adjustment [8]307$ 314$
PW12 After-hours Site Inspections [2,6]Actual Cost Actual Cost
PW14 Easement Abandonment Request Per easement 3,594$ 3,673$
Page 45 of 51
City of South San Francisco
Public Works Department - Engineering Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee No.Fee Description Fee Unit
No
t
e
s
PW15
Subdivision and Parcel Map Plan Check
(includes Coordination and administartion
costs)
Deposit [2,8]1,026$ 1,048$
PW16 Transportation - Single trip, or a modification of
an original permit Flat [7]16$ 16$
PW17 Transportation - Annual or repetitive permit Flat [7]90$ 92$
PW18 Copy of CD/DVD
Refer To City
Clerk Fee
Schedule
Refer To City Clerk Fee
Schedule
PW19 deleted
PW20 deleted
PW21 deleted
Miscellaneous Fees
PW22 Grading Plan Check and Permit Processing
(Cubic Yards)
50 Cubic Yards or Less Flat 288$ 294$
51 to 1000 Cubic Yards Flat 575$ 588$
1,001 to 10,000 Cubic Yards Flat 1,150$ 1,175$
10,001 Base Fee @ 10,000 1,438$ 1,469$
each additional 10,000 cubic yards or fraction
thereof each add'l 10,000 cubic yards 8$ 8$
100,001 Base Fee @ 100,000 1,510$ 1,542$
each additional 10,000 cubic yards or fraction
thereof each add'l 10,000 cubic yards 7$ 7$
200,001 Base Fee @ 200,000 1,581$ 1,616$
each additional 10,000 cubic yards or fraction
thereof each add'l 10,000 cubic yards 79$ 81$
PW23
Other plan checking and additional plan reviews
required by changes, additions, or revisions to
approved plans.
[2]288$ 294$
Page 46 of 51
City of South San Francisco
Public Works Department - Engineering Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee No.Fee Description Fee Unit
No
t
e
s
PW24 Grading Inspection Fees (Cubic Yards)
0 to 1,000 Cubic Yards Flat 288$ 294$
1,001 to 10,000 Cubic Yards Flat 431$ 441$
each additional 1,000 cubic yards or fraction
thereof (Base Fee @ 1,000)each add'l 1,000 cubic yards 16$ 16$
10,001 to 100,000 Cubic Yards Flat 431$ 440$
each additional 10,000 cubic yards or fraction
thereof (Base Fee @ 10,000)each add'l 10,000 cubic yards 16$ 16$
100,001 to 200,000 Cubic Yards Base Fee @ 100,000 575$ 588$
each additional 10,000 cubic yards or fraction
thereof each add'l 10,000 cubic yards 29$ 29$
200,001 Cubic Yards or greater Base Fee @ 200,000 863$ 881$
each additional 10,000 cubic yards or fraction
thereof each add'l 10,000 cubic yards 43$ 44$
Other Inspections
PW25 Inspections Outside of Normal Business Hours Hourly [3,6]Actual Cost Actual Cost
PW26 Re-inspection Assessed Under Provisions of
Section 305(h)Flat [4]Actual Cost Actual Cost
PW27 Inspections for which a fee is not specifically
indicated Hourly [4,6]Actual Cost Actual Cost
Water Quality Control Division
Pretreatment Fee Schedule
PW28 Permits and Renewals: (valid for 3 year time
intervals)
Significant Industrial Users Every 3 years [5]575$ 588$
All Other Required Businesses Every 3 years 144$ 147$
PW29 deleted
PW30 deleted
PW31 Inspections - Outside of Normal Pretreatment
Activities Per Hour 144$ 147$
Page 47 of 51
City of South San Francisco
Public Works Department - Engineering Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee No.Fee Description Fee Unit
No
t
e
s
PW32 Inspections - Outside of Normal Business Hours Per Hour 144$ 147$
PW33 Special Monitoring Activites for Enforcement
and Surveillance Per Hour 144$ 147$
PW34 Special Sampling/Equipment Use Per Hour 144$ 147$
PW35 Wastewater Analysis
BOD Per Test [6]Actual Cost Actual Cost
COD Per Test [6]Actual Cost Actual Cost
TSS Per Test [6]Actual Cost Actual Cost
Oil & Grease Per Test [6]Actual Cost Actual Cost
Metals (except Hg)Per Test [6]Actual Cost Actual Cost
Hg Per Test [6]Actual Cost Actual Cost
pH Per Test [6]Actual Cost Actual Cost
Bioassay Per Test [6]Actual Cost Actual Cost
CN Per Test [6]Actual Cost Actual Cost
PAH Per Test [6]Actual Cost Actual Cost
Phenol Per Test [6]Actual Cost Actual Cost
Ammonia Per Test [6]Actual Cost Actual Cost
Conductivity Per Test [6]Actual Cost Actual Cost
Oxygen Uptake Rate Per Test [6]Actual Cost Actual Cost
Others [6]Actual Cost Actual Cost
Hourly Rate:
Public Works - Engineering 144$ 147$
For services requested of City staff which have
no fee listed in this fee schedule, the City
Manager or the City Manager's designee shall
determine the appropriate fee based on the
established hourly rates for this
department/division. Additionally, the City will
pass-through to the applicant any discrete costs
incurred from the use of external service
providers if required to process the specific
application.
[Notes]
[1]Sourced from client provided PDF "FY 16-17 Master Fee Schedule"
Page 48 of 51
City of South San Francisco
Public Works Department - Engineering Division
FY 2018-19 Proposed Master Fee Schedule
Current Fee Proposed FeeFee No.Fee Description Fee Unit
No
t
e
s
[2]
[3]
[4]
[5]
[6]
[7]Maximum per State law ($16/ $90)[8]Includes support costs from Planning
Defined in federal regulations and municipal ordinance.
Placeholder for Master Fee Schedule (MFS); not included in cost analysis
Hourly salary, plus 40% in benefits and another 30% in administrative costs; 1/2 hour minimum
Hourly salary, plus 50% overtime rate, plus 50% for benefits on base rate, plus 12% in administrative charges.
Hourly salary, plus 50% for benefits on base rate, plus 12% in administrative charges. One half-hour minimum.
Page 49 of 51
City of South San Francisco
Library
FY 2018-19 Proposed Master Fee Schedule
Damaged and Missing Materials
L1 AV Materials (contents or item damage)[4] Actual Cost of
each item
Actual Cost of
each item
L3 CD/DVD Cases, Replacement of Lost or Damaged Per Case 2$ 2$
Missing Book, DVD, etc. from Set [4] Actual Cost of
each item
Actual Cost of
each item
Missing CD - from Audio Book Vendors that
offer Replacement [4] Prorated Cost of
set
Prorated Cost of
set
L7 Books [4] Actual Cost of
each item
Actual Cost of
each item
L8 Equipment [4] Actual Cost of
each item
Actual Cost of
each item
L9
Fines for Overdue Materials - Adult Materials,
Books, Audio, Video, Magazines, DVDs etc. (Only
affects adult borrowers)
Daily [4,5]0.25$ 0.25$
L10
Fines for Overdue Materials - Children's
Materials - Books, Audio, Video, Magazines,
DVDs, etc. (Only affects adult borrowers)
Daily [4,5]0.15$ 0.15$
L16 Lost, Replacement Charges - Magazines - See
Processing Fee Below [4] Actual Cost of
each item
Actual Cost of
each item
L18
Lost, Replacement Charges - Processing Fee
(Peninsula Library Automated Network Policy)
Applies to all Materials:
Catalogued Materials Each [5]5$ 5$
Generic Materials Each [5]2$ 2$
Miscellaneous Charges
L19 Past Due Patron Accounts Referred to a
Collection Agency Per Referral [5]10$ 10$
Fee
No.Fee Description Fee Unit
No
t
e
s
Proposed FeeCurrent Fee
Page 50 of 51
City of South San Francisco
Library
FY 2018-19 Proposed Master Fee Schedule
Fee
No.Fee Description Fee Unit
No
t
e
s
Proposed FeeCurrent Fee
L20 Paypal Convenience Fee Per
Transaction [4]0.50$ 0.50$
L21 Computer Printouts
Black & White Per Sheet [4]0.15$ 0.15$
Color Per Sheet [4]0.50$ 0.50$
L22 History Book - SSF Each [4]5$ 5$
L23 History Room Photographs - Digital Copies
Copy of CD/DVD (see City Clerk fee
schedule)
Refer to City
Clerk Fee
Schedule
Refer to City
Clerk Fee
Schedule
L24 History Room Photographs Print Copies Per Item 15$ 15$
L25 Postcards - SSF, 3.5" x 5"
Black and White Each [4]0.50$ 0.50$
Color Each [4]1.00$ 1.00$
L26 Microfilm Copies Each [4]0.25$ 0.25$
L27 Photocopy Per Page [4]0.20$ 0.20$
L28 Postcard, ID [4]
Price set by
United States
Postal Service
Price set by
United States
Postal Service
L29 Reserve: Out of County Reserve / Inter-Library
Loan
SSF residents Flat [4]3$ 3$
non-residents Flat [4]5$ 5$
L30 Returned Check, Insufficient Funds
See Finance
Department
Section
See Finance
Department
Section
L33 USB Drives Flat [2,4]Actual Cost Actual Cost
Page 51 of 51
City of South San Francisco
Library
FY 2018-19 Proposed Master Fee Schedule
Fee
No.Fee Description Fee Unit
No
t
e
s
Proposed FeeCurrent Fee
L34 Field Trip Fee Flat [3,4]Actual Cost Actual Cost
Hourly Rate
Full-time 111$ 111$
Part-time 23$ 23$
For services requested of City staff which have no
fee listed in this fee schedule, the City Manager
or the City Manager's designee shall determine
the appropriate fee based on the established
hourly rates for this department/division.
Additionally, the City will pass-through to the
applicant any discrete costs incurred from the use
of external service providers if required to
process the specific application.
[Notes]
[1]
[2]$4-$10 depending upon unit cost
[3]
[4]
[5]Fee set by Peninsula Library System (PLS)
Sourced from client provided PDF "FY 16-17 Master Fee Schedule"
$10-$40 depending upon cost of transportation, admission, etc.
Placeholder for Master Fee Schedule (MFS); not included in cost
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-265 Agenda Date:4/11/2018
Version:1 Item #:5.
Report regarding an ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to permit
and regulate indoor commercial cultivation of cannabis.(Rozalynne Thompson, Associate Planner)
RECOMMENDATION
Staff recommends that the City Council introduce an ordinance amending Chapter 20.410 of the South
San Francisco Municipal Code to permit and regulate indoor commercial cultivation of cannabis
citywide, and waive further reading.
BACKGROUND
On November 8,2016,California voters approved the Control,Regulate and Tax Adult Use of Cannabis Act
(AUMA).The AUMA legalized the possession,use,and cultivation of non-medical cannabis for those who are
21 years of age or older and established a state system to regulate commercial cannabis activity.On June 27,
2017,Governor Jerry Brown signed into law Senate Bill 94 (the Medicinal and Adult-Use Cannabis Regulation
and Safety Act (MAUCRSA)),which repealed the Medical Cannabis Regulation and Safety Act (MCRSA),
incorporated certain licensing provisions from MCRSA,and created a single regulatory scheme for both
medical and non-medical cannabis.
The MAUCRSA retains the provisions in MCRSA and AUMA that granted local jurisdictions the authority to
adopt and enforce local ordinances,including zoning and land use requirements,to regulate and/or prohibit
commercial cannabis-related activities.Furthermore,MAUCRSA provides that state licensing authorities shall
not approve an application for a State license for a cannabis business if approval of the State license will violate
the provisions of any local ordinance or regulation.Prior to issuing a State license,the state licensing
authorities are required to contact the City to confirm that a proposed cannabis business complies with the
City’s regulations.
Proposed Zoning Amendments to Regulate Commercial Cannabis Indoor Cultivation
On January 24,2018,the City Council considered an ordinance to permit and regulate commercial cannabis
manufacturing,testing,distribution,and delivery-only businesses and to prohibit commercial cannabis
microbusinesses and indoor cultivation.While the City Council voted to introduce the ordinance permitting
commercial cannabis manufacturing,testing,distribution,and delivery-only uses and to prohibit cannabis
microbusiness,it directed staff to prepare an ordinance to permit and regulate commercial cannabis indoor
cultivation uses.
Staff prepared the proposed ordinance to regulate indoor commercial cultivation of cannabis,based on feedback
received from the City Council at a series of study sessions that took place throughout 2017 and the City
Council’s direction at the January 24th City Council meeting.Chapter 20.410 of the Zoning Ordinance defines
“indoor commercial cannabis cultivation”to guide implementation and administration of the regulations.
Specifically,“indoor commercial cannabis cultivation”is defined as cultivation of cannabis within a “fully
enclosed,permanent,secure structure”that uses exclusively artificial lighting,which would allow businesses
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with state cultivator license Type 1A “Specialty Indoor “(between 501 and 5,000 square feet of total canopy
size),Type 2A “Small Indoor”(between 5,001 and 10,000 square feet of total canopy size),and Type 3A
“Indoor”(between 10,001 and 22,000 square feet of total canopy size)to operate within the city.Similar to the
regulations for cannabis manufacturing,testing,distribution,and delivery-only uses,the proposed ordinance
limits indoor cultivation uses to the following zoning districts east of Highway 101:Business Commercial
(BC),Business Technology Park (BTP),Bay West Cove Specific Plan District (BWCSPD),Gateway Specific
Plan (GSPD),Mixed Industrial (MI),and Oyster Point Specific Plan District (OPSD).Like the other
commercial cannabis uses,cultivation uses will be permitted only upon issuance of a conditional use permit
and in compliance with operational standards specific to indoor cultivation uses,including renewable energy
requirements and installation and maintenance of air filtration systems to prevent the detection of odors.In
addition,the 600-foot minimum distance restriction from residential uses,day care centers,youth centers,and
K-12 schools, as well as the operator permit requirements, will also apply to indoor cultivation uses.
Planning Commission Meeting
The draft ordinance was introduced to the Planning Commission for recommendation to the City Council at its
March 15,2018 meeting.The Planning Commission recommended 7-0 that City Council adopt an ordinance
permitting and regulating commercial cannabis indoor cultivation.During the March 15th meeting,the
Planning Commission had a few questions related to the proposed ordinance.A discussion of those issues
raised by the Planning Commission is provided below.
Signage
The Commission raised a question about signage requirements due to safety and security concerns associated
with commercial cannabis operations.The proposed ordinance requires that cannabis operations shall not be
visible from the public right-of-way,exterior of the structure,and/or vehicle(s)where those commercial
cannabis activities take place.Advertising and marketing restrictions for commercial cannabis operations are
governed under Chapter 15 of Division 10 of the California Business and Professions Code.
Cultivation related to Scientific Research
The Commission asked for clarification on whether federally-regulated scientific research would be impacted.
The definition of “Indoor Commercial Cultivation”in the proposed ordinance specifically excludes cannabis
cultivation conducted as part of federally-regulated scientific research,because such cultivation is subject to a
separate set of federal rules and such cannabis is not intended to enter the stream of commerce.
Safety and Security Plan
The Commission expressed concerns regarding enforcement,day-to-day operations,and security concerns.
Applicants are required to submit a safety and security plan meeting certain minimum requirements as part of
the operator permit application process.Such plans must be approved by the Police Department.In addition,
commercial cannabis businesses are required to comply with the provisions of their submitted safety and
security plan at all times.Failure to do so subjects the businesses to enforcement,including suspension or
revocation of an operator permit.Further,operator permits must be renewed each year,and any renewal
application requires a site and vehicle inspection.An annual license fee is also paid at the time of application
and upon renewal to address additional costs associated with regulating such commercial cannabis businesses,
such as police review.Finally,any violation or non-compliance with the requirements of Chapter 20.410 is
declared a public nuisance and the City may remedy or abate the violation through criminal and/or civil action.
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Cultivation Regulations in San Mateo County
The Commissioners inquired as to whether other jurisdictions in San Mateo County are permitting commercial
cannabis establishments.The majority of jurisdictions prohibit most commercial cannabis uses,but the City of
Brisbane and City of Pacifica allow certain cannabis-related businesses.Brisbane specifically permits
laboratory testing,warehousing,distribution,manufacturing,and delivery-only retail,while commercial
cultivation is prohibited.Pacifica permits manufacturing,testing,and retail operations for both medical and non
-medical cannabis.
Concentration Regulations
The Commission asked whether the City had authority to regulate density and concentration of commercial
cannabis operations.The total number of commercial cannabis operator permits granted for each State license
type may be established or limited by City Council by resolution.Concentration restrictions were not included
in Chapter 20.410 due to the non-public facing nature of the uses permitted and the limited number of zoning
districts East of 101 where such uses could be located.
Environmental Review
Staff has determined the proposed ordinance is categorically exempt from the California Environmental Quality
Act (CEQA)review pursuant to Section 15061(b)(3)of the California Code of Regulations (CEQA
Guidelines).Introduction and adoption of this ordinance is not subject to review under CEQA,pursuant to the
general exemption that CEQA only applies to projects which have the potential for causing a significant effect
on the environment,and where it can be seen with certainty that there is no possibility that the activity in
question may have a significant effect on the environment,the activity is not subject to CEQA (CEQA
Guidelines,§15061(b)(3)).A “significant effect on the environment”means a substantial,or potentially
substantial,adverse change in any of the physical conditions within the area affected by the project (CEQA
Guidelines,§15382).This ordinance would permit the establishment and operation of commercial cannabis
indoor cultivation,as defined herein.However,no specific operation would be permitted pursuant to this
ordinance.Any specific operation would be subject to discretionary review and be subject to environmental
evaluation prior to commencing operations.Therefore,it can be seen with certainty that there is no possibility
that the ordinance in question would have a significant effect on the environment;accordingly,the ordinance is
exempt from CEQA review.
Further,pursuant to Business and Professions Code §26055(h),adoption of an ordinance,rule or regulation by
a local jurisdiction that requires discretionary review and approval of permits,licenses or other authorizations
to engage in commercial cannabis activity is not subject to CEQA provided that the ordinance is adopted prior
to July 1,2019 and any specific discretionary review or approval authorized by said ordinance includes any
applicable environmental review.As the proposed ordinance requires each applicant for an operator permit for
an indoor commercial cultivation use to obtain a conditional use permit,which requires applicable
environmental analysis and environmental review, adoption of the proposed ordinance is not subject to CEQA.
CONCLUSION
Staff recommends that the City Council introduce an ordinance amending Title 20 of the South San Francisco
Municipal Code to permit and regulate indoor commercial cultivation of cannabis,citywide,and waive further
reading, in accordance with South San Francisco Municipal Code Chapter 20.550.
Attachments
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1.Draft Minutes of the March 15, 2018 Planning Commission Meeting
2.Planning Commission Resolution 2819-2018
3.PowerPoint Presentation
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March 15, 2018 Minutes Page 1 of 2
The video recording of this Regular Planning Commission meeting can be found at http://www.ssf.net/1996/Planning-Commission
MINUTES
March 15, 2018
CITY OF SOUTH SAN FRANCISCO
REGULAR PLANNING COMMISSION
CALL TO ORDER / PLEDGE OF ALLEGIANCE TIME: 7:00 P.M.
ROLL CALL / CHAIR COMMENTS PRESENT: Chairperson Faria, Vice Chairperson
Nagales, Commissioner Shihadeh, Murphy, Wong,
Tzang, Evans
ABSENT:
AGENDA REVIEW
CONSENT CALENDAR
• Approval of the regular meeting minutes of February 1, 2018.
Motion to approve the regular meeting minutes of February 1, 2018.
Commissioner Faria / Second Commissioner Tzang Approved by roll call vote (6-1-0)
PUBLIC HEARING
2. Indoor Cultivation of Cannabis Ordinance Introduced Public Hearing Opened: 7:20 P.M.
Consideration of a Planning Commission recommendation that City Council adopt an ordinance to amend
Chapter 20.410 of the South San Francisco Municipal Code to allow indoor commercial cultivation of cannabis
and determine that the project is exempt from CEQA.
Public Hearing Closed: 7:42 P.M.
Commission Discussion begins 00:25:15 in video recording
• Vice-Chair Murphy was glad that the City revisited indoor cultivation since it gives the City an opportunity to be
a part of an emerging field. Part of the reason of limiting this to indoor cultivation and no greenhouse was to
not attract nuisance, and that was the same reason behind delivery. Delivery vehicles had to be non-descript
and had to have certain security measures. Vice-Chair Murphy asked if the ordinance addresses signage so
that the City does not face the same security issues with delivery and retail.
• Planning Manager Mehra replied that limiting visibility is built into the ordinance.
• Commissioner Evans asked about enforcement and how many times do they get to be non-compliant before
there permit is pulled?
• Planning Manager Mehra stated that every year the permit would need to be renewed. If something happens
in the middle of the year, the City may review the permit, modify the conditions, revoke the use-permit, or
attach additional conditions to the business.
• Commissioner Evans inquired about the ordinance’s reference to an operator’s agreement and expressed
interest in reviewing the agreement.
ORAL COMMUNICATIONS
March 15, 2018 Minutes Page 2 of 2
• Planning Manager Mehra replied that it would be part of the Operators Permit, and it would be in the packet
when the Commission consider that operator’s permit to establish the business. The details are still being
finalized by the Finance Department.
• Commissioner Wong stated that since the Chief Building Officer was present he would like to have him explain
the permit process and what happens when they review violations.
• Chief Building Officer Perry stated that the permit process for this would be no different than any other permit.
Once the application has been vetted by Planning, it would then enter the permit process for plan check and
review. Everything would be compliant, and it would be treated just like a regular tenant improvement.
• Commissioner Wong wanted to know if someone from Building would go out to the cannabis operation and
check them to see if they were up to code?
• Planning Manager Mehra replied that in this instance it would be the Zoning Administrator or his/her designee.
• Commissioner Wong inquired as to what other cities in the Peninsula were doing and how the City compared.
• Planning Manager Mehra stated that as of now, Pacifica in unincorporated San Mateo County and possibly
Brisbane were the only cities that allow retail in San Mateo County, and most cities prohibit all types of
cannabis businesses.
• Commissioner Shihadeh also believes the only City allowing it is Pacifica and expressed concern about how
the code will be enforced since once the Building permit is issued, the cannabis business is beyond the City’s
control. There will be an annual review and code violations, but there are going to be a lot of issues.
• Planning Manager Mehra replied that a deposit is required that will go towards staff time, such as police calls.
The draft ordinance is very strict in making sure all necessary documents are submitted to run a cannabis
business.
• Commissioner Faria agrees with all the concerns and likes that it is being kept to the East of 101, as he would
hate to have it all over the City. The City is learning along with other cities, and there will definitely be a
learning curve.
• Planning Manager Mehra replied it is a discretionary permit, and the Commission will have the final authority in
granting that use permit. The Commission will have to make findings of compatibility with adjacent uses.
• Chair Nagales inquired if there can be two cultivation businesses next to each other or within 600 ft?
• Planning Manager Mehra replied that his understanding is the Planning Commission as the deciding body can
make a decision on uses. If there is an over concentration of uses, then the Commission can make findings
not to allow the use but there is not currently a concentration restriction.
Motion to recommend that the City Council adopt an Ordinance amending Title 20 (“Zoning”) of the
South San Francisco Municipal Code to permit and regulate commercial cannabis indoor cultivation,
citywide, in accordance with South San Francisco Municipal Code Chapter 20.550 ("Amendments to
Zoning Ordinance and Map”).
Commissioner Wong /Second – Commissioner Evans Approved by roll call vote (7-0-0)
RESOLUTION NO. 2819-2018
PLANNING COMMISSION, CITY OF SOUTH SAN FRANCISCO
STATE OF CALIFORNIA
RESOLUTION RECOMMENDING THAT THE CITY COUNCIL ADOPT AN
ORDINANCE AMENDING TITLE 20 (“ZONING”) OF THE SOUTH SAN FRANCISCO
MUNICIPAL CODE TO PERMIT AND REGULATE COMMERCIAL CANNABIS
INDOOR CULTIVATION, CITYWIDE, IN ACCORDANCE WITH SOUTH SAN
FRANCISCO MUNICIPAL CODE CHAPTER 20.550 (“AMENDMENTS TO ZONING
ORDINANCE AND MAP”)
WHEREAS, on October 9, 2015, Governor Brown approved the Medical Marijuana and
Regulation and Safety Act (“MMRSA”), effective January 1, 2016, which established a
comprehensive state licensing and regulatory framework for the cultivation, manufacturing,
testing, distribution, transportation, dispensing, and delivery of medical cannabis and which
recognized the authority of local jurisdictions to prohibit or impose additional restrictions on any
such medical cannabis activities; and
WHEREAS, on June 27, 2016, Governor Brown approved Senate Bill 837, which amended the
MMRSA and renamed it the Medical Cannabis Regulation and Safety Act (“MCRSA”); and
WHEREAS, on November 8, 2016, the voters of the State of California (“State”) enacted
Proposition 64, the Control, Regulate and Tax Adult Use of Marijuana Act (“AUMA”); and
WHEREAS, on April 4, 2017, Governor Brown released a budget trailer bill that aimed to
reconcile the existing medical marijuana statutory framework under MCRSA and the
recreational statutory framework adopted under the AUMA. After some revision, the State
Senate and Assembly passed a modified version of the original proposal in the form of AB
110/SB 94, known as the Medical and Adult-Use Cannabis Regulation and Safety Act
(“MAUCRSA”), and on June 27, 2017 and the Governor signed it into law; and
WHEREAS, MAUCRSA uses the term “cannabis” instead of “marijuana”; and
WHEREAS, subject to certain exceptions, MAUCRSA generally establishes a comprehensive
system to legalize, control, and regulate the cultivation, processing, manufacture, distribution,
testing, and sale of cannabis, including cannabis products, and to tax the commercial growth and
retail sale of cannabis; and
WHEREAS, MAUCRSA permits a city to enact and enforce “reasonable regulations” to regulate
the possession, planting, cultivation, harvesting, drying, or processing of cannabis plants for
personal use, including the complete prohibition of such activities outdoors; and
WHEREAS, the MAUCRSA created a licensing system whereby on January 1, 2018, the State
began issuing licenses to businesses authorizing them to cultivate, distribute, transport, store,
manufacture, process, and sell cannabis and cannabis products; and
WHEREAS, the MAUCRSA mandates that State licensing authorities shall not approve an
application for a State license if approval of the State license will violate the provisions of any
local ordinance or regulation adopted in accordance with the requirements of MAUCRSA; and
WHEREAS, the MAUCRSA states that nothing in it shall be interpreted to supersede or limit the
authority of a local jurisdiction to adopt and enforce local ordinances to regulate businesses
licensed under the MAUCRSA, including completely prohibiting the establishment or operation
of one or more types of businesses licensed under MAUCRSA in the local jurisdiction; and
WHEREAS, on December 13, 2017, the City Council adopted Ordinance No. 17-1085 amending
Chapter 20.410 of the South San Francisco Municipal Code to prohibit the retail sale and outdoor
cultivation of cannabis; and
WHEREAS, on February 14, 2018, the City Council adopted Ordinance No. 18-99 amending
Chapter 20.410 to permit commercial cannabis manufacturing, testing, distribution, and delivery
uses within the boundaries of the city, create a local application process for the issuance of
Operator Permits for those uses, and prohibit microbusinesses; and
WHEREAS, the City desires to permit indoor commercial cultivation of cannabis subject to
certain restrictions; and
WHEREAS, to permit indoor commercial cultivation uses, the City prepared a Zoning
Amendment (“Amendment”) to the City’s zoning ordinance contained in Chapter 20 of the
City’s Municipal Code (“Zoning Ordinance”), which would amend Chapter 20.410 of the Zoning
Ordinance; and
WHEREAS, the Zoning Ordinance was adopted after preparation, circulation, consideration, and
adoption of an Initial Study/Mitigated Negative Declaration (“IS/MND”) in accordance with the
California Environmental Quality Act, Public Resources Code Sections 21000, et seq.
(“CEQA”), in which the IS/MND analyzed the environmental impacts of adopting the Zoning
Ordinance and concluded that adoption of the Zoning Ordinance could not have a significant
effect on the environment because none of the impacts required to be analyzed under CEQA
would exceed established thresholds of significance; and
WHEREAS, the refinements, clarifications, and/or corrections set forth in this Amendment, as
they relate to permitting indoor commercial cannabis cultivation are minor in nature, the
adoption of which would not result in any new significant environmental effects or a substantial
increase in the severity of any previously identified effects beyond those disclosed and analyzed
in the IS/MND prepared for the Zoning Ordinance Amendment, nor do the refinements,
clarifications, and/or corrections constitute a change in the project or change in circumstances
that would require additional environmental review; and
WHEREAS, pursuant to Business and Professions Code § 26055(h), adoption of an ordinance,
rule or regulation by a local jurisdiction that requires discretionary review and approval of
permits, licenses or other authorizations to engage in commercial cannabis activity is not subject
to CEQA provided that the ordinance is adopted prior to July 1, 2019 and any specific
discretionary review or approval authorized by said ordinance includes any applicable
environmental review. As the Amendment requires each applicant for an Operator Permit for an
indoor commercial cultivation use to obtain a conditional use permit, which requires applicable
environmental analysis and environmental review, adoption of this Amendment is not subject to
CEQA.
WHEREAS, on March 15, 2018, the Planning Commission for the City of South San Francisco
held a lawfully noticed public hearing to solicit public comment and consider the proposed
Amendment, take public testimony, and make a recommendation to the City Council on the
Amendment.
NOW, THEREFORE, BE IT RESOLVED that based on the entirety of the record before it,
which includes without limitation, the California Environmental Quality Act, Public Resources
Code §21000, et seq. (“CEQA”) and the CEQA Guidelines, 14 California Code of Regulations
§15000, et seq.; the South San Francisco General Plan and General Plan Environmental Impact
Report (“EIR”), including all amendments and updates thereto; the South San Francisco
Municipal Code; all reports, minutes, and public testimony submitted as part of the Planning
Commission’s duly noticed March 15, 2018 meeting and any other evidence (within the meaning
of Public Resources Code §21080(e) and §21082.2), the Planning Commission of the City of
South San Francisco hereby finds as follows:
SECTION 1. Findings
Based on the entirety of the record as described below, the Planning Commission for the
City of South San Francisco hereby makes the following findings:
A. General Findings
1. The foregoing recitals are true and correct and made a part of this Amendment.
2. The record for these proceedings, and upon which this Amendment is based,
includes without limitation, federal and State law; the Medical and Adult-Use Cannabis
Regulation and Safety Act (“MAUCRSA”); the California Environmental Quality Act (Public
Resources Code §§ 21000 et seq. (“CEQA”)) and the CEQA Guidelines (14 California Code of
Regulations §§ 15000 et seq.); the South San Francisco General Plan and General Plan
Environmental Impact Report, including all amendments and updates thereto; the South San
Francisco Municipal Code; the Initial Study and Negative Declaration prepared for the Zoning
Ordinance Update, including all written comments received; all reports, minutes, and public
testimony submitted as part of the Planning Commission's duly noticed meetings on March 15,
2018; and any other evidence (within the meaning of Public Resources Code section 21080,
subdivision (e) and section 21082.2).
3. The refinements, clarifications, and/or corrections to the Zoning Ordinance as they relate
to permitting indoor commercial cultivation of cannabis uses are minor in nature. Therefore, the
adoption of the Amendment would not result in any new significant environmental effects or a
substantial increase in the severity of any previously identified effects beyond those disclosed and
analyzed in the IS/ND prepared and circulated for the Zoning Ordinance (2010), nor do the
refinements, clarifications, and/or corrections constitute a change in the project or change in
circumstances that would require additional environmental review.
4. Pursuant to Business and Professions Code § 26055(h), adoption of an ordinance,
rule or regulation by a local jurisdiction that requires discretionary review and approval of
permits, licenses or other authorizations to engage in commercial cannabis activity is not subject
to CEQA provided that the ordinance is adopted prior to July 1, 2019 and any specific
discretionary review or approval authorized by said ordinance includes any applicable
environmental review. As the Amendment requires each applicant for an Operator Permit for an
indoor commercial cultivation use to obtain a conditional use permit, which requires applicable
environmental analysis and environmental review, adoption of this Amendment is not subject to
CEQA.
5. The documents and other material constituting the record for these proceedings
are located at the Planning Division for the City of South San Francisco, 315 Maple Avenue,
South San Francisco, CA 94080, and in the custody of Chief Planner, Sailesh Mehra.
B. Zoning Amendment Findings
1. The proposed Zoning Amendment is consistent with the adopted General Plan because
the Zoning Amendment will reinforce General Plan policies, and is consistent with the relevant
specific plans. The proposed amendments would permit commercial cannabis activities that are
consistent with the City’s economic and land use patterns. Adopting this Amendment would be
consistent with the intent of the City’s existing regulations that would serve to protect the public
health, safety and welfare of the citizens of South San Francisco. The permitting of indoor
commercial cannabis cultivation will not conflict with or impede achievement of any of the
goals, policies, or land use designations established in the General Plan.
2. The proposed Zoning Amendment permitting indoor commercial cannabis cultivation uses is
consistent with existing manufacturing, cultivation, and warehousing uses currently operating in
the City. The proposed Zoning Amendment includes detailed regulations for indoor commercial
cannabis cultivation related activities, which are necessary to protect the public health, safety and
welfare of the citizens of South San Francisco. The proposed Amendment ensures that subject
properties for indoor commercial cannabis cultivation are suitable for the relevant zone in terms
of access, size of parcel, relationship to similar or related uses, and other considerations deemed
relevant by the Planning Commission and City Council because the proposed Amendment will
impose specific distance, safety, and operational requirements that ensure that these uses will be
compatible with existing and future uses in the City.
3. The proposed Amendment permitting indoor commercial cannabis cultivation will not be
detrimental to the use of land in any adjacent zone because the Amendment imposes specific
distance, safety and operational requirements that ensure that these uses will not have detrimental
impacts on adjacent land uses.
SECTION 2. Amendments
The Planning Commission recommends that the City Council adopt the attached ordinance
(Exhibit A) amending Chapter 20.410 of the South San Francisco Municipal Code (with text in
strikeout indicating deletion and text in double underline indicating addition). Sections and
subsections that are not amended by the Ordinance are not contained in Exhibit A, and shall
remain in full force and effect.
SECTION 3. Recommendation
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Planning Commission of the City
of South San Francisco hereby makes the findings contained in this resolution, and recommends
that the South San Francisco City Council adopt an ordinance amending the South San Francisco
Municipal Code to permit and regulate indoor commercial cannabis cultivation as shown in
Exhibit A, attached hereto and incorporated herein.
BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon its
passage and adoption.
* * * * * * *
I hereby certify that the foregoing resolution was adopted by the Planning Commission of the
City of South San Francisco at a regular meeting held on the 15th day of March, 2018 by the
following vote:
AYES: Chairperson Nagales, Vice Chairperson Murphy, Commissioner Wong, Commissioner
Evans, Commissioner Tzang Commissioner Faria, Commissioner Shihadeh
NOES:
ABSTENTIONS:__
ABSENT:
Attest_/s/Sailesh Mehra__________
Secretary to the Planning Commission
City Council
April 11, 2018
1
4/11/2018Planning Division 2
•The Control, Regulate and Tax Adult Use of
Marijuana Act (AUMA) was approved by
voters on November 8, 2016
•SB 94 (MAUCRSA) merged the nonmedical
and medical statutory framework
July 26, 2017 Council Study Session
Sept 11, 2017 Council Study Session
Nov 8, 2017 Council direction re: Zoning
Dec 21, 2017 Planning Commission hearing on
proposed Zoning amendments
Jan 24, 2018 City Council meeting to adopt proposed amendments
Type of Cannabis
Business
Current
Status
Proposed
New
Zoning
Retail Prohibited
Outdoor Cultivation Prohibited
Manufacturing Moratorium Allow
Testing Moratorium Allow
Distribution Moratorium Allow
Delivery Moratorium Allow
Microbusiness Prohibited
Indoor Cultivation Moratorium Allow
•Revises the definition of indoor
cultivation to only include operations
that use artificial lighting
•Introduces performance standards such
as permitted zoning districts, distance
requirements, and operational standards
4/11/2018Planning Division 5
•Subject to Operator Permit and
Conditional Use Permit process
4/11/2018Planning Division 6
That the City Council adopt an ordinance
amending Title 20 (“Zoning”) of the South San
Francisco Municipal to regulate commercial
cannabis indoor cultivation.
4/11/2018Planning Div.8
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-266 Agenda Date:4/11/2018
Version:1 Item #:5a.
Ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to permit and regulate indoor
commercial cultivation of cannabis.
WHEREAS,on October 9,2015,Governor Brown approved the Medical Marijuana and Regulation and Safety
Act (MMRSA),effective January 1,2016,which established a comprehensive state licensing and regulatory
framework for the cultivation,manufacturing,testing,distribution,transportation,dispensing,and delivery of
medical cannabis and which recognized the authority of local jurisdictions to prohibit or impose additional
restrictions on any such medical cannabis activities; and
WHEREAS,on June 27,2016,Governor Brown approved Senate Bill 837,which amended the MMRSA and
renamed it the Medical Cannabis Regulation and Safety Act (MCRSA); and
WHEREAS,on November 8,2016,the voters of the State of California (“State”)enacted Proposition 64,the
Control, Regulate and Tax Adult Use of Marijuana Act (AUMA); and
WHEREAS,on April 4,2017,Governor Brown released a budget trailer bill that aimed to reconcile the
existing medical marijuana statutory framework under MCRSA and the recreational statutory framework
adopted under the AUMA.After some revision,the State Senate and Assembly passed a modified version of the
original proposal in the form of AB 110/SB 94,known as the Medical and Adult-Use Cannabis Regulation and
Safety Act (MAUCRSA), and on June 27, 2017 and the Governor signed it into law; and
WHEREAS, MAUCRSA uses the term “cannabis” instead of “marijuana”; and
WHEREAS,subject to certain exceptions,MAUCRSA generally establishes a comprehensive system to
legalize,control,and regulate the cultivation,processing,manufacture,distribution,testing,and sale of
cannabis, including cannabis products, and to tax the commercial growth and retail sale of cannabis; and
WHEREAS,MAUCRSA permits a city to enact and enforce “reasonable regulations”to regulate the
possession,planting,cultivation,harvesting,drying,or processing of cannabis plants,including the complete
prohibition of such activities outdoors; and
WHEREAS,the MAUCRSA created a licensing system whereby on January 1,2018,the State began issuing
licenses to businesses authorizing them to cultivate,distribute,transport,store,manufacture,process,and sell
cannabis and cannabis products; and
WHEREAS,the MAUCRSA mandates that State licensing authorities shall not approve an application for a
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WHEREAS,the MAUCRSA mandates that State licensing authorities shall not approve an application for a
State license if approval of the State license will violate the provisions of any local ordinance or regulation
adopted in accordance with the requirements of MAUCRSA; and
WHEREAS,the MAUCRSA states that nothing in it shall be interpreted to supersede or limit the authority of a
local jurisdiction to adopt and enforce local ordinances to regulate businesses licensed under the MAUCRSA,
including completely prohibiting the establishment or operation of one or more types of businesses licensed
under MAUCRSA in the local jurisdiction; and
WHEREAS,on December 13,2017,the City Council adopted Ordinance No.17-1085 amending Chapter
20.410 of the South San Francisco Municipal Code to prohibit the retail sale and outdoor cultivation of
cannabis; and
WHEREAS,on February 14,2018,the City Council adopted Ordinance No.18-99 amending Chapter 20.410 to
permit commercial cannabis manufacturing,testing,distribution,and delivery uses within the boundaries of the
city,create a local application process for the issuance of Operator Permits for those uses,and prohibit
microbusinesses; and
WHEREAS,the City desires to permit indoor commercial cultivation of cannabis subject to certain restrictions;
and
WHEREAS,to permit indoor commercial cultivation uses,the City prepared a Zoning Amendment
(“Amendment”)to the City’s zoning ordinance contained in Chapter 20 of the City’s Municipal Code (“Zoning
Ordinance”), which would amend Chapter 20.410 of the Zoning Ordinance; and
WHEREAS,the Zoning Ordinance was adopted after preparation,circulation,consideration,and adoption of
an Initial Study/Mitigated Negative Declaration (IS/MND)in accordance with the California Environmental
Quality Act,Public Resources Code Sections 21000,et seq.(CEQA),in which the IS/MND analyzed the
environmental impacts of adopting the Zoning Ordinance and concluded that adoption of the Zoning Ordinance
could not have a significant effect on the environment because none of the impacts required to be analyzed
under CEQA would exceed established thresholds of significance; and
WHEREAS,the refinements,clarifications,and/or corrections set forth in this Amendment,as they relate to
permitting indoor commercial cannabis cultivation are minor in nature,the adoption of which would not result
in any new significant environmental effects or a substantial increase in the severity of any previously
identified effects beyond those disclosed and analyzed in the IS/MND prepared for the Zoning Ordinance
Amendment,nor do the refinements,clarifications,and/or corrections constitute a change in the project or
change in circumstances that would require additional environmental review; and
WHEREAS,pursuant to Business and Professions Code §26055(h),adoption of an ordinance,rule or
regulation by a local jurisdiction that requires discretionary review and approval of permits,licenses or other
authorizations to engage in commercial cannabis activity is not subject to CEQA provided that the ordinance is
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authorizations to engage in commercial cannabis activity is not subject to CEQA provided that the ordinance is
adopted prior to July 1,2019,and any specific discretionary review or approval authorized by said ordinance
includes any applicable environmental review.As the Amendment requires each applicant for an Operator
Permit for an indoor commercial cultivation use to obtain a conditional use permit,which requires applicable
environmental analysis and environmental review, adoption of this Amendment is not subject to CEQA; and
WHEREAS,on March 15,2018,the Planning Commission for the City of South San Francisco held a lawfully
noticed public hearing to solicit public comment and consider the proposed Amendment,take public testimony,
and make a recommendation to the City Council on the Amendment; and
WHEREAS,on April 11,2018,the City Council for the City of South San Francisco held a lawfully noticed
public hearing to solicit public comment, take public testimony, and consider the proposed Amendment.
NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the record before it,as described below,
the City Council of the City of South San Francisco does hereby ORDAIN as follows:
SECTION 1.Findings
Based on the entirety of the record as described below,the City Council for the City of South San
Francisco hereby makes the following findings:
A.General Findings
1.The foregoing recitals are true and correct and made a part of this Amendment.
2.The record for these proceedings,and upon which this Amendment is based,includes without
limitation,federal and State law;the Medical and Adult-Use Cannabis Regulation and Safety Act
(MAUCRSA);the California Environmental Quality Act (Public Resources Code §§21000 et seq.
(CEQA))and the CEQA Guidelines (14 California Code of Regulations §§15000 et seq.);the South
San Francisco General Plan and General Plan Environmental Impact Report,including all amendments
and updates thereto;the South San Francisco Municipal Code;the Initial Study and Negative
Declaration prepared for the Zoning Ordinance Update,including all written comments received;all
reports,minutes,and public testimony submitted as part of the Planning Commission's duly noticed
meetings on March 15,2018;all reports,minutes,and public testimony submitted as part of the City
Council's duly noticed meeting on April 11,2018;and any other evidence (within the meaning of Public
Resources Code section 21080, subdivision (e) and section 21082.2).
3.The refinements,clarifications,and/or corrections to the Zoning Ordinance as they relate to permitting
indoor commercial cultivation of cannabis uses are minor in nature.Therefore,the adoption of the
Amendment would not result in any new significant environmental effects or a substantial increase in
the severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND
prepared and circulated for the Zoning Ordinance (2010),nor do the refinements,clarifications,and/or
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prepared and circulated for the Zoning Ordinance (2010),nor do the refinements,clarifications,and/or
corrections constitute a change in the project or change in circumstances that would require additional
environmental review.
4.Pursuant to Business and Professions Code §26055(h),adoption of an ordinance,rule or regulation by a
local jurisdiction that requires discretionary review and approval of permits,licenses or other
authorizations to engage in commercial cannabis activity is not subject to CEQA provided that the
ordinance is adopted prior to July 1,2019 and any specific discretionary review or approval authorized
by said ordinance includes any applicable environmental review.As the Amendment requires each
applicant for an Operator Permit for an indoor commercial cultivation use to obtain a conditional use
permit,which requires applicable environmental analysis and environmental review,adoption of this
Amendment is not subject to CEQA.
5.The documents and other material constituting the record for these proceedings are located at the
Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA
94080, and in the custody of Chief Planner, Sailesh Mehra.
B.Zoning Amendment Findings
1.The proposed Zoning Amendment is consistent with the adopted General Plan because the Zoning
Amendment will reinforce General Plan policies,and is consistent with the relevant specific plans.The
proposed amendments would permit commercial cannabis activities that are consistent with the City’s
economic and land use patterns.Adopting this Amendment would be consistent with the intent of the
City’s existing regulations that would serve to protect the public health,safety and welfare of the
citizens of South San Francisco.The permitting of indoor commercial cannabis cultivation will not
conflict with or impede achievement of any of the goals,policies,or land use designations established in
the General Plan.
2.The proposed Zoning Amendment permitting indoor commercial cannabis cultivation uses is consistent
with existing manufacturing,cultivation,and warehousing uses currently operating in the City.The
proposed Zoning Amendment includes detailed regulations for indoor commercial cannabis cultivation
related activities,which are necessary to protect the public health,safety and welfare of the citizens of
South San Francisco.The proposed Amendment ensures that subject properties for indoor commercial
cannabis cultivation are suitable for the relevant zone in terms of access,size of parcel,relationship to
similar or related uses,and other considerations deemed relevant by the Planning Commission and City
Council because the proposed Amendment will impose specific distance,safety,and operational
requirements that ensure that these uses will be compatible with existing and future uses in the City.
3.The proposed Amendment permitting indoor commercial cannabis cultivation will not be detrimental to
the use of land in any adjacent zone because the Amendment imposes specific distance,safety and
operational requirements that ensure that these uses will not have detrimental impacts on adjacent land
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uses.
SECTION 2.Amendments
The City Council hereby makes the findings contained in this Ordinance and amends the sections attached as
Exhibit A with additions in double-underline and deletions in strikethrough.Sections and subsections that are
not amended by this Ordinance in Exhibit A shall remain in full force and effect.
SECTION 3.Severability
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or
unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other
persons or circumstances,shall not be affected thereby and shall continue in full force and effect.To this end,
provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby
declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase
hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,
clauses, or phrases be held unconstitutional, invalid, or unenforceable.
SECTION 4.Publication and Effective Date
Pursuant to the provisions of Government Code section 36933,a summary of this Ordinance shall be prepared
by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to
be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified
copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)
publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
This Ordinance shall become effective thirty (30) days from and after its adoption.
*****
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1. Revise Section 20.410.001 as follows:
SECTION 20.410.001 Purpose and Intent
It is the purpose and intent of this Chapter to permit and regulate commercial cannabis
manufacturing, testing, distribution, indoor cultivation, and delivery uses and to preclude the
outdoor cultivation of cannabis, preclude the indoor and mixed-light commercial cultivation of
cannabis, and to preclude the opening, establishment, and/or operation of microbusinesses and
storefront cannabis retail establishments, including medical cannabis cooperatives and collectives,
in the City. Nothing in this Chapter is intended to authorize the cultivation, possession, or use of
cannabis in violation of state or federal law. This Chapter acknowledges that the cultivation of
commercial cannabis activity is illegal under federal law while granting limited immunity from
local prosecution to those medical and nonmedical cannabis activities that do not violate the
restrictions and limitations set forth in this section or California law.
2. Revise Section 20.410.002 as follows:
SECTION 20.410.002 Definitions
“Indoor commercial cannabis cultivation” means cultivation of cannabis for commercial purposes
within a fully enclosed, permanent, secure, structure, including greenhouses and similar structures.
Indoor commercial cannabis cultivation only includes cultivation that exclusively uses artificial
lighting as used for mixed light cultivation licensed pursuant to State law, for commercial cannabis
uses. For the purposes of this Chapter, indoor commercial cultivation does not include cultivation
that is legally conducted pursuant to federally-regulated scientific research.
3. Revise Section 20.410.003 as follows:
SECTION 20.410.003 Cannabis Retail Establishments, and Microbusinesses, and
Outdoor Cultivation Prohibited
A. Storefront Prohibited. A storefront cannabis retail establishment is not a permitted
use and is prohibited in all zones throughout the City. No permit or any other applicable license
or entitlement for use, nor any business license, shall be approved or issued for the establishment,
maintenance or operation of a storefront cannabis retail establishment within the City. This
prohibition shall not apply to a delivery-only retail cannabis operation operating under an issued
state cannabis license for retailers.
B. Microbusiness Prohibited. A microbusiness is not a permitted use and is prohibited
in all zones throughout the City. No permit or any other applicable license or entitlement for use,
nor any business license, shall be approved or issued for the establishment, maintenance or
operation of a Cannabis Microbusiness within the City.
C. Outdoor Cultivation. All outdoor cultivation of cannabis is prohibited in the City.
The prohibition on outdoor cultivation of cannabis applies to cultivation of cannabis for any
reason, including, but not limited to, personal, medical or commercial use. No permit or any other
applicable license or entitlement for use, nor any business license, shall be approved or issued for
the establishment, maintenance or operation of an outdoor cannabis cultivation site within the City.
D. Public Nuisance. The establishment, maintenance or operation of a storefront
cannabis retail establishment, or a microbusiness, or the outdoor cultivation of cannabis within the
City is declared to be a public nuisance and may be abated by the City either pursuant to the South
San Francisco Municipal Code or any other available legal remedies, including, but not limited to,
declaratory relief and civil injunctions.
4. Revise Section 20.410.004 as follows:
20.410.004 Indoor Commercial Cannabis Cultivation
A. All outdoor cultivation of cannabis is prohibited in the City. The prohibition on
outdoor cultivation of cannabis applies to cultivation of cannabis for any reason, including, but
not limited to, personal, medical or commercial use.
B. The outdoor cultivation of cannabis within the City is declared to be a public
nuisance and may be abated by the City either pursuant to the South San Francisco Municipal
Code or any other available legal remedies, including, but not limited to, declaratory relief and
civil injunctions. (Ord. 1548 § 2, 2017)
Indoor Commercial Cannabis Cultivation is permitted in the City subject to the following
requirements:
A. Zones Where Permitted. Indoor commercial cannabis cultivation shall not be permitted
anywhere in the City except east of Highway 101 in the following zoning districts:
Business Commercial (BC), Business Technology Park (BTP), Bay West Cove Specific
Plan District (BWCSPD), Gateway Specific Plan (GSPD), Mixed Industrial (MI), and
Oyster Point Specific Plan District (OPSD).
B. Conditional Use Permit Required. Indoor commercial cannabis cultivation is only
permitted in the zoning districts specified above with a conditional use permit approved by
the Planning Commission.
C. Distance Requirements. Indoor commercial cannabis cultivation sites must be located in
the zoning districts listed in section (A). Indoor commercial cannabis cultivation must also
be located a minimum of 600 feet from residential uses, schools, day care centers and youth
centers. The terms “school”, “day care center” and “youth center” shall have the same
meaning as in State laws related to cannabis.
D. Operational Requirements.
1. Operator Permits. All indoor commercial cannabis cultivation operations must
obtain and maintain a valid operator permit issued by the City pursuant to Section
20.410.009 prior to commencing any commercial cannabis activity for which a
State cannabis license is required.
2. Compliance with Law. All indoor commercial cannabis cultivation activities must
be conducted in accordance with all applicable State laws and regulations, as may
be amended from time to time, and all applicable local laws and regulations.
3. Visibility. All cannabis, cannabis by-products, and any aspect of indoor cannabis
cultivation activities that indicate the type of product(s) being cultivated shall not
be visible from a public right-of-way and/or exterior of a structure.
4. Odor Control. Operators must install and maintain, in good working-order, air
treatment or other ventilation systems to prevent odors generated from the
cultivation of cannabis from being detected within ten (10) feet of the structure in
which commercial cannabis cultivation occurs.
5. Labeling. All finished cannabis products must be labeled in compliance with
applicable State laws and regulations.
6. Artificial Lighting. All commercial cultivation activities must be conducted
exclusively using artificial lighting as licensed pursuant to State law.
7. Permanent Structures Only. All commercial cultivation activities must be
conducted inside permanent, secure structures and may not be conducted in
greenhouses, hoop houses, temporary or other similar structures, including, but not
limited to, tents or modular sheds.
8. Quality Control Personnel. All indoor commercial cannabis cultivation sites must
employ at least one (1) full time quality assurance compliance monitor who shall
not hold a commercial cannabis license or have an ownership interest in a
commercial cannabis licensee or the premises of a commercial cannabis licensee.
9. Renewable Energy Requirements. All indoor commercial cannabis cultivation
operations must satisfy all electrical needs for the operation from renewable energy
sources.
10. Security Plan Requirements for Indoor Commercial Cannabis Cultivation Sites. All
indoor commercial cannabis cultivation sites must implement and maintain a
security plan and surveillance system that complies with the requirements outlined
in Section 20.410.010 herein.
11. Fire Safety Plan Requirements. All indoor commercial cannabis cultivation sites
must comply with the provisions of a fire safety plan ensuring compliance with all
applicable Fire Code and Building Code requirements prepared by a third-party
engineer and approved by the City.
12. Liquid or Solid Wastes. Operators shall not discharge liquids and solids of any kind,
whether directly or indirectly, into a public or private body of water, sewage
system, watercourse, or into the ground, except in compliance with applicable
regulations of the California Regional Water Quality Control Board.
E. Operating Agreement. The City shall require indoor commercial cannabis cultivation
operations to enter into an operating agreement with the City, pursuant to Section
20.410.009 herein.
5. Revise Section 20.410.005 as follows:
SECTION 20.410.005 Commercial Cannabis Manufacturing
Commercial Cannabis Manufacturing is permitted in the City subject to the following
requirements:
A. Zones Where Permitted. Commercial cannabis manufacturing activity shall not be
permitted anywhere in the City except east of Highway 101 in the following zoning
districts: Business Professional (BPO) and Mixed Industrial (MI).
6. Revise Section 20.410.006 as follows:
SECTION 20.410.006 Cannabis Testing Operations
Commercial Cannabis Testing is permitted in the City subject to the following requirements:
A. Zones Where Permitted. Commercial cannabis testing activity shall not be permitted
anywhere in the City except east of Highway 101 in the following zoning districts:
Business Commercial (BC), Business Professional Office (BPO), Business Technology
Park (BTP), Bay West Cove Specific Plan District (BWCSPD), Gateway Specific Plan
(GSPD), Mixed Industrial (MI), and Oyster Point Specific Plan District (OPSD).
7. Revise Section 20.410.007 as follows:
SECTION 20.410.007. Cannabis Distribution Operations
Cannabis Distribution Operations are permitted in the City subject to the following
requirements:
A. Zones Where Permitted.
1. Distribution Permitted. Cannabis distribution operations are permitted to distribute
to other properly licensed and permitted commercial cannabis operations
throughout the City and to other jurisdictions where such activities are permitted.
2. Distribution Facility. Fixed locations for distribution facilities are prohibited
everywhere in the City except east of Highway 101 in the following zoning
districts: Business and Professional Office (BPO), and Mixed Industrial (MI).
8. Revise Section 20.410.009(B) as follows:
SECTION 20.410.009. Operator Permit Requirements
B. Permit Types. Prior to engaging in any commercial cannabis business, individuals
must obtain an operator permit from the City corresponding to the category of activity or
enterprise. The following permit types are available in the City:
1. Commercial Cannabis Manufacturing Permit
2. Commercial Testing Permit
3. Indoor Commercial Cannabis Cultivation Permit
4. Commercial Cannabis Distribution Permit
5. Commercial Cannabis Delivery-Only Permit
9. Revise Table 20.090.002 “Land Use Regulations—Commercial, Office, and Mixed-
Use Districts” as follows:
Use Classification CC BPO CMX ECRMX Additional
Regulations
Commercial Uses
Business Services
P P P P
Commercial Cannabis
Businesses
Cannabis Delivery-
Only Operations - - - -
See Chapter
20.410
“Regulation of
Cannabis
Activities”
Cannabis Distribution - C - -
See Chapter
20.410
“Regulation of
Cannabis
Activities”
Cannabis
Manufacturing - C - -
See Chapter
20.410
“Regulation of
Cannabis
Activities”
Cannabis Testing - C - -
See Chapter
20.410
“Regulation of
Cannabis
Activities”
10. Revise Table 20.110.002 “Land Use Regulations—Employment Districts” as
follows:
Use Classification BC BTP FC MI Additional
Regulations
Commercial Uses
Business Services
P MUP - P
Commercial Cannabis
Businesses
Cannabis Delivery-
Only Operations C C - C
See Chapter
20.410
“Regulation of
Cannabis
Activities”
Cannabis Distribution - _ - C
See Chapter
20.410
“Regulation of
Cannabis
Activities”
Cannabis Indoor
Cultivation C C - C
See Chapter
20.410
“Regulation of
Cannabis
Activities”
Cannabis
Manufacturing - _ - C
See Chapter
20.410
“Regulation of
Cannabis
Activities”
Cannabis Testing C C - C
See Chapter
20.410
“Regulation of
Cannabis
Activities”
11. Revise Table 20.210.003 “Land Use Regulations—Bay West Cove Specific Plan
District” as follows:
Bay West Cove Planning Area
Uses Permitted 1a 1b 2 3 4 Additional Regulations
Employment Use
Classifications
Cannabis Indoor
Cultivation C - C C -
See Chapter 20.410
“Regulation of
Cannabis Activities”
Cannabis Testing C - C C -
See Chapter 20.410
“Regulation of Cannabis
Activities”
Research and Development P - P P -
12. Revise Table 20.220.003 “Land Use Regulations—Gateway Specific Plan
District” as follows:
Uses Permitted Gateway Specific Plan Zone Additional Regulations
Employment Use Classifications
Cannabis Indoor Cultivation - C C C - See Chapter 20.410 “Regulation of
Cannabis Activities”
Cannabis Testing - C C C - See Chapter 20.410 “Regulation of
Cannabis Activities”
Research and development - P P P P
13. Revise Table 20.230.003 “Land Use Regulations” for the Oyster Point Specific
Plan District as follows:
Uses Classifications Planning Area 1 Planning Area 2
Employment Uses
Cannabis Indoor Cultivation C(7) C(7)
Cannabis Testing C(7) C(7)
Research and Development P P(5)
Notes:
1. Limited to storage, repair and service of water craft, except that Automobile Vehicle Rentals may be approved as
ancillary to a hotel use.
2. Only within hotels.
3. Retail and eating and drinking establishment uses are limited to a total of 40,000 square feet in Planning Area 2.
4. Hotel use is limited to no more than two hotels of up to a total of 350 rooms.
5. Use may be subject to limitations pursuant to terms of an approved Disposition and Development Agreement.
6. Only permitted to be installed on building rooftop—all other equipment and facilities must be inside the primary
structure or an approved and established equipment yard—and subject to Chapter 20.370 (“Antenna and Wireless
Communications Facilities”).
7. See Chapter 20.410 “Regulation of Cannabis Activities”
SECTION 3. Severability
If any provision of this Ordinance or the application thereof to any person or circumstance is held
invalid or unconstitutional, the remainder of this Ordinance, including the application of such part
or provision to other persons or circumstances, shall not be affected thereby and shall continue in
full force and effect. To this end, provisions of this Ordinance are severable. The City Council of
the City of South San Francisco hereby declares that it would have passed each section, subsection,
subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or
more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held
unconstitutional, invalid, or unenforceable.
SECTION 4. Publication and Effective Date
Pursuant to the provisions of Government Code section 36933, a summary of this Ordinance shall
be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this
Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post
in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the
adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City
Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City
Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall
become effective thirty (30) days from and after its adoption.
* * * * *
Introduced at a regular meeting of the City Council of the City of South San Francisco held the
______ day of _______, 2018.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-304 Agenda Date:4/11/2018
Version:1 Item #:6.
Report regarding a resolution of the City Council of the City of South San Francisco declaring its intent to
transition from at-large elections to district-based councilmember elections pursuant to California Elections
Code Section 10010.(Jason Rosenberg, City Attorney)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution of intent declaring its intent to transition from
at-large elections to district-based councilmember elections,outlining specific steps to be undertaken to
facilitate the transition,and estimating a time frame of action,pursuant to California Elections Code
Section 10010.
BACKGROUND
On March 6,2018,the City of South San Francisco (the “City”)received a certified demand letter,included as
Attachment 1,from Shenkman &Hughes,PC dated February 28,2018 (“demand letter”)alleging a violation of
the California Voting Rights Act (CVRA)and demanding that the City move away from an at-large election
system.The demand letter claims that the City’s current at-large election system dilutes the ability of Latino
voters to elect candidates of their choice or otherwise influence the outcome of City Council elections.
The City’s current at-large election system allows voters from the entire City to choose each of the five
Councilmembers.In a district-based election system,a city would be divided into separate districts where one
councilmember resides in each district.There are two kinds of district-based elections:in “from district”
elections each district councilmember is elected by voters from the entire City,and in “by district”elections
each district councilmember is elected by only the voters who reside in the same district where the candidate
lives.
DISCUSSION
The California Voting Rights Act
In 2002,the CVRA was signed into law and took effect in 2003.The CVRA prohibits at-large election systems
from impairing the ability of a protected class (e.g.members of a race,color,or language minority group)to
elect candidates of its choice or its ability to influence the outcome of an election.Modeled after the Federal
Voting Rights Act (FVRA)(42 U.S.C.§1973),the CVRA was specifically enacted to make it easier for
plaintiffs to challenge at-large voting systems employed by many local jurisdictions.To prove a violation of the
CVRA,plaintiffs need only show the existence of racially polarized voting-that there is a difference between
the candidates or ballot measures preferred by the voters in the protected class compared to voters in the rest of
the jurisdiction.(Elec.Code §§14026(e),14028(a)).Plaintiffs are not required to show that members of a
protected class live in a geographically compact area or prove intent to discriminate on the part of voters or
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officials.
Safe Harbor Under Assembly Bill (AB) 350.
Effective January 1,2017,AB 350 (2016)amended California Elections Code Section 10010 and provided
local jurisdictions a safe harbor against CVRA lawsuits.A city’s liability would be capped at $30,000 if the city
adopts a resolution of intention to transition to by district elections within 45 days of receiving a demand letter
and then adopts an ordinance creating district elections within 90 days from adoption of the resolution of intent.
Within the 90 days of passing the resolution of intention,the city must hold at least five public hearings to
draw district maps,adopt an ordinance,and transition to by district elections.The public hearings will give the
community an opportunity to weigh in on the composition of the districts and to provide input regarding the
content of the draft maps and the proposed sequence of elections.If a city voluntarily chooses to transition to
district elections within the timeframe established by AB 350,the city retains control over determining district
boundaries with input from communities of interest through the public hearing process.If a city is compelled to
adopt district elections, district boundaries will be drawn by the presiding court with input from the plaintiff.
Financial and Legal Implications.
In a lawsuit challenging at-large elections under the CVRA,a prevailing plaintiff is entitled to reasonable
attorneys’fees and litigation expenses,whereas a prevailing defendant usually cannot recover any costs.(Elec.
Code,§14030).Additionally,if a CVRA violation is found,the court has authority to impose district-based
elections and determine district boundaries with input from the plaintiff’s attorney. (Elec. Code § 14029).
Further,even if successful,the City’s attorney fees and legal costs may exceed $500,000,but the City could
still remain susceptible to a subsequent challenge under the CVRA by a different plaintiff.On the other hand,if
the plaintiff prevails or if the parties settle,to the public agency must reimburse plaintiff attorney’s fees and
legal costs,in addition to paying for the City’s own legal costs.When cities have defended a CVRA lawsuit,
settlements to pay for attorney fees have ranged from as little as $385,000 (Escondido)and $800,000 (Santa
Barbara)to as high as $3,000,000 (Modesto)and $4,500,000 (Palmdale),depending on whether the superior
court decision was appealed.
To date,City staff is unaware of any cities that have successfully defended their at-large election system after
the initiation of a legal challenge.Rather,litigation and threats of litigation have led public agencies to either
transition to a district-based method of election or be forced to transition based on an adverse ruling by the
court.In many instances,a public agency chose not to litigate and voluntarily initiated a change in its method
of voting once a legal challenge was threatened (e.g. receipt of a demand letter).
On March 6,2018,the City of Half Moon Bay received a nearly identical demand letter from Shenkman &
Hughes.In San Mateo County,the City of Menlo Park voted to transition from at-large to by district for the
November 2018 elections after receiving a similar letter.In the Bay Area,the City of Concord and the City of
Fremont are currently in the process of transitioning to by district elections after receiving the same demand
letter from Shenkman & Hughes.
There are only two published California cases analyzing the CVRA-Shenkman &Hughes served as the
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There are only two published California cases analyzing the CVRA-Shenkman &Hughes served as the
plaintiff’s attorney in both instances.The City of Modesto and City of Palmdale unsuccessfully defended their
at-large election systems in 2006 and 2014,respectively.(Sanchez v.City of Modesto (2006)145 Cal.App.4th
660, 665;Jagueri v. Palmdale (2014) 226 Cal.App.4th 781, 790).
Implications for the Community.
According to the FVRA,a voting practice has a discriminatory effect if,based on the totality of circumstances,
minorities have “less opportunity than other members of the electorate to participate in the political process and
to elect representatives of their choice.”The intent of switching to district elections is to ensure minorities are
represented fairly at all levels of government because their voting strength is not diluted.Through the public
hearing process,interested parties,including non-profit organizations and community leaders,will review the
maps and share input about where district boundaries should be drawn.
Transition from At-Large to District-Based Elections.
Most communities have taken a phased approach to implementing district-based elections.If district elections
are initiated by the City,the City Council may determine the potential sequence of the elections.(Elec.Code §
10010(a)(2)).Additionally,no council member’s term may be cut short (Gov.Code §34873;Elec.Code §
21606(a)),but when his or her term ends,an incumbent can only run from the new district in which he or she
resides. The term of office for each councilmember remains four years. (Gov. Code § 34879).
The district election sequence depends on a number of factors,such as the number of districts drawn,the
number of incumbents located in each district,and the incumbents’existing terms.State law does not
specifically prescribe the method for election sequencing when transitioning to district elections.
However,the timing of a city council’s exercise of discretion and the scope of its discretion is limited by other
statutory requirements, which include:
·For each draft redistricting plan,a proposed election sequence must be specified at the time the plan is
published.
·The expiration of terms of office can be considered in setting the election rotation.
·In determining the final sequence of the district elections,a city council “shall give special
consideration to the purposes” of the CVRA.
·A city council shall take into account the preferences expressed by members of the districts.
For example only,a staggered election would occur every two years with two councilmembers elected in one
election cycle and the residents of only those two districts would vote.In the next election cycle,three
councilmembers would be elected by only the residents of those three districts with open seats.
Criteria for Creating District Maps.
Cities must comply with the following legally required criteria under federal law:
1.Each district must have equal populations or “shall be as nearly equal in population as may be,”which
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Version:1 Item #:6.
1.Each district must have equal populations or “shall be as nearly equal in population as may be,”which
is known as the one person,one vote rule.(Elec.Code §21601;Gov.Code §34884(a)(1);Equal
Protection Clause of the U.S. Constitution).
2.Race cannot be the “predominant”factor or criteria when drawing districts.(Shaw v.Reno (1993)509
U.S. 630;Miller v. Johnson (1995) 515 U.S. 900)
3.The districting plan must comply with the FVRA,which prohibits districts from diluting minority
voting rights and encourages a majority-minority district if the minority group is sufficiently large and
such a district can be drawn without race being the predominant factor.(Bartlett v.Strickland (2009)
556 U.S. 1).
Additionally,cities may,but are not required to,give consideration to the following factors:(a)topography,(b)
geography,(c)cohesiveness,contiguity,integrity,and compactness of territory,and (d)community of interests
of the council districts.(Elec.Code §21601;Gov.Code §34884(a)(1)).When defining districts,other
communities have considered natural and man-made physical/visual boundaries like major roads/corridors,
freeways,creeks,railroad lines,political subdivisions,or other barriers.Community of interests includes school
district boundaries,neighborhood boundaries,established homeowner associations (“HOAs”),
retail/commercial districts,voting precincts,and public transit stops.Cities may also plan for future growth
based on anticipated housing developments.
FISCAL IMPACT
If the City Council concurs with Staff’s recommendation,there will be significant staff time needed to
transition to district-based elections and to administer the process,including the need for at least five public
hearings.The City will also incur costs for a demographer to assist with drawing district boundaries and
soliciting public input in order to draw district maps,which will cost approximately $50,000 to $70,000.
Additionally,the City will be required to reimburse the plaintiff for its documented attorney’s fees and costs,up
to $30,000.(Elec.Code §10010(f)(3)).If City Council chooses to maintain at-large elections and defend a
potential lawsuit,the costs and attorneys’fees would likely exceed $1,000,000 and would be a General Fund
liability, which would be a significant unexpected expense.
CONCLUSION
Staff recommends the City Council adopt a resolution of intent declaring its intent to transition from at-large
elections to district-based councilmember elections,outlining specific steps to be undertaken to facilitate the
transition, and estimating a time frame of action, pursuant to Elections Code Section 10010.
Attachments
1.Demand Letter from Shenkman & Hughes
2.Powerpoint Presentation
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City Council Meeting
April 11, 2018
1
March 6, 2018
◦City received a certified demand letter from
Shenkman & Hughes, PC alleging CVRA violation
California Voting Rights Act (CVRA) (2002)
◦Prohibits at-large elections from diluting votes of
protected class (e.g. race, color, language)
◦Easy for plaintiffs to challenge at-large elections
2
3
At-Large Elections (current)
◦Voters from the entire City choose all five (5)
Councilmembers
District Elections (proposed)
◦Create Maps to divide City into separate districts
◦Councilmember must reside in district he/she
represents
4
“From District” Elections
◦Voters from the entire City choose five (5)
Councilmembers
◦One Councilmember resides in each district
“By District” Elections
◦Only the voters who reside in the same district
where the candidate lives may vote
5
City’s liability capped at $30,000
1) 45-days
◦Adopt resolution of intention to transition to “by district” elections
2) 90-days
◦Hold 2 public hearings for public input on maps
◦Hold 2 public hearings to draw maps
◦Introduce and adopt ordinance
CVRA Lawsuits
◦Plaintiff has low bar to prevail in CVRA lawsuit
◦Even when City prevails, another plaintiff may allege CVRA violation later
Costs to litigate
o Legal fees are approximately $500,000
o Must pay plaintiff’s legal fees if City is unsuccessful
o Broad range of $385,000 to $4,500,000 for plaintiff’s legal fees
o Court imposes district elections & draws maps
6
City of Half Moon Bay
◦March 6, 2018 received demand letter
City of Menlo Park
◦Recently transitioned to by district elections
◦Result of receiving demand letter
City of Concord and City of Fremont
◦Currently transitioning to by district elections
◦Result of receiving demand letter
Cities of Martinez & Antioch
◦Recently transitioned to by district elections
◦Result of receiving demand letter
7
Phased Approach
◦City conducts outreach and receives input
◦City proposes sequence of elections specified at time district maps are drawn
◦No Councilmember’s term may be cut short
◦Term of office remains 4 years
◦Staggered elections will continue
8
Federal Requirements
◦1 person 1 vote rule: nearly equal populations
◦Race cannot be the predominant factor
◦Cannot dilute minority voting rights
Additional Criteria
◦Topography, geography, compactness
◦Communities of interest
(e.g. school districts, HOAs, voting precincts)
9
10
Date Event Comment
April 11 Adopt Resolution of Intent 90-day safe harbor period
begins
April 25 1st Public Hearing Receive Public input on
districts
May 9 2nd Public Hearing Receive Public input on
districts
May 23 3rd Public Hearing Comment on maps drawn
June 20 4th Public Hearing Comment on maps drawn
June 27 5th Public Hearing Introduce ordinance
establishing district elections
July 11 6th Meeting Adopt ordinance
* may be adjusted as deemed necessary, provided that the adjustments
comply with the time frames specified by Elections Code Section 10010.
That City Council adopt a resolution of intent:
1) Declaring its intent to transition to by district elections
2) Outlining specific steps to be undertaken
3) Estimating a time frame of action
(Elections Code Section 10010)
11
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-305 Agenda Date:4/11/2018
Version:1 Item #:6a.
Resolution of the City Council of the City of South San Francisco declaring its intent to transition from at-large
elections to district-based councilmember elections pursuant to Elections Code Section 10010.
WHEREAS,members of the City Council of the City of South San Francisco (“City”)are currently elected in
“at-large”elections,in which each City Councilmember is elected by the registered voters of the entire City;
and
WHEREAS,California Government Code Section 34886,in certain circumstances,authorizes the legislative
body of a city of any population to adopt an ordinance to change its method of election from an “at-large”
system to a by-district election system in which each councilmember is elected only by the voters in the district
in which the candidate resides; and
WHEREAS,the City received a certified letter on March 6,2018,from Kevin Shenkman of the law firm of
Shenkman &Hughes alleging that the City's at-large councilmember electoral system violates the California
Voting Rights Act (CVRA)and threatening litigation if the City declines to voluntarily change to a district-
based election system for electing councilmembers; and
WHEREAS,a violation of the CVRA is established if it is shown that racially polarized voting occurs in
elections (Elections Code Section 14028(a)).“Racially polarized voting”means voting in which there is a
difference in the choice of candidates or other electoral choices that are preferred by voters in a protected class,
and in the choice of candidates and electoral choices that are preferred by voters in the rest of the electorate
(Elections Code Section 14026(e)); and
WHEREAS,although the letter was not accompanied by any evidence to support the claim of a CVRA
violation,in order to avoid costs associated with defending a lawsuit based on the CVRA,even if that lawsuit
settles, the City Council has directed staff to initiate the process to transition to district-based elections; and
WHEREAS,the California Legislature,in amendments to Elections Code Section 10010,has provided a
method whereby a jurisdiction can expeditiously change to a district-based election system and avoid the high
cost of litigation under the CVRA; and
WHEREAS,the City is committed to diversity and inclusion as reflected in Resolution No.17-232 (2017)and
denies its election system violates the CVRA or any other provision of law and asserts the City’s election
system is legal in all respects and further denies any wrongdoing whatsoever in connection with the manner in
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system is legal in all respects and further denies any wrongdoing whatsoever in connection with the manner in
which it has conducted its City Council elections; and
WHEREAS,despite the foregoing,the public interest would be served by Council consideration of a proposal
to transition to a district-based electoral system because of the uncertainty of litigation to defend against a
CVRA lawsuit and the potentially extraordinary cost of defending such a lawsuit,even if the City were to
prevail; and
WHEREAS,pursuant to Elections Code Section 10010 as amended by AB 350 (2016),if the City adopts a
resolution outlining its intention to transition from at-large to district-based elections,specific steps it will
undertake to facilitate this transition,and an estimated time frame for doing so,then a prospective plaintiff may
not bring a CVRA lawsuit within 90 days after that resolution’s passage and attorneys’fees would be capped at
a maximum of $30,000; and
WHEREAS,prior to the City Council's consideration of an ordinance to establish district boundaries for a
district-based electoral system, California Elections Code Section 10010 requires all of the following:
1.Prior to drawing a draft map or maps of the proposed boundaries of the districts,the City shall hold at
least two (2)public hearings over a period of no more than thirty (30)days,at which the public will be
invited to provide input regarding the composition of the districts;
2.After all draft maps are drawn,City shall publish and make available for release at least one draft
map and,if members of the City Council will be elected in their districts at different times to provide for
staggered terms of office,the potential sequence of the elections shall also be published.The City
Council shall also hold at least two (2)additional hearings over a period of no more than forty-five (45)
days,at which the public shall be invited to provide input regarding the content of the draft map or maps
and the proposed sequence of elections,if applicable.The first version of a draft map shall be published
at least seven (7)days before consideration at a hearing.If a draft map is revised at or following a
hearing,it shall be published and made available to the public for at least seven (7)days before being
adopted; and
WHEREAS,the City intends to retain an experienced demographer to assist the City to develop a proposal for
a district-based electoral system; and
WHEREAS,the adoption of a district-based elections system will not affect the terms of any sitting
Councilmember, each of whom will serve out his or her current term; and
WHEREAS,the County of San Mateo runs the City’s General Municipal Elections for City Councilmembers,
which has been consolidated with the statewide elections in November of even-numbered years.
THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby takes the
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File #:18-305 Agenda Date:4/11/2018
Version:1 Item #:6a.
following actions:
SECTION 1.The City Council hereby resolves to consider adoption of an ordinance to transition to a district-
based election system as authorized by Government Code Section 34886 for use in the City’s General
Municipal Election for City Councilmembers, pursuant to Elections Code Section 21606(c) and Section 10522.
SECTION 2.The City Council directs staff to work with a demographer,and other appropriate consultants as
needed,to provide a detailed analysis of the City’s current demographics and any other information or data
necessary to prepare a draft map that divides the City into voting districts in a manner consistent with the intent
and purpose of the California Voting Rights Act and the Federal Voting Rights Act.
SECTION 3.The City Council hereby approves the tentative timeline as set forth in Exhibit A,attached to and
made a part of this resolution,for conducting a public process to solicit public input and testimony on proposed
district-based electoral maps before adopting any such map.
SECTION 4.The timeline contained in Exhibit A may be adjusted by the City Manager as deemed necessary,
provided that such adjustments shall not prevent the City from complying with the time frames specified by
Elections Code Section 10010.
SECTION 5.The City Council directs staff to post information regarding the proposed transition to a district
based election system,including maps,notices,agendas and other information and to establish a means of
communication to answer questions from the public.
SECTION 6. This resolution shall become effective immediately upon its passage and adoption.
*****
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Exhibit A
Tentative Timeline for Consideration and Implementation of District-Based Elections
DATE EVENT COMMENT
April 11, 2018 City Council adopts Resolution declaring
its intention to transition from at-large to
district-based elections.
CVRA lawsuit cannot be commenced for
90 days (Elec. Code § 10010(e)(3)(B)).
- 90 days runs on July 11, 2018.
April 25, 2018 1st Public Hearing
No maps for review, but take public
comments on composition of districts and
preference for district lines.
May 9, 2018 2nd Public Hearing
No maps for review, but take public
comments on composition of districts and
preference for district lines.
- First and second public hearings must
occur within a period of 30 days (Elec.
Code § 10010(a)(1)).
May 15, 2018
(or sooner)
Publish for review first drafts of district
election maps and potential
sequence of elections
Draft maps and proposed sequence must be
published at least 7 days before
consideration at the 3rd public hearing
(Elec. Code § 10010(a)(2)).
May 23, 2018 3rd Public Hearing
Maps available for review, take public
comments on proposed district lines.
- Third and fourth public hearings must
occur within a period of 45 days (Elec.
Code § 10010(a)(2)).
Post any new or amended maps
Maps available for review, take public
comments on proposed district lines.
June 20, 2018 4th Public Hearing
Maps available for review, take public
comments on proposed district lines.
- If selected map is amended, ordinance
cannot be introduced until 7 days after
amended map is published. (Elec. Code §
10010(a)(2)).
June 27, 2018 5th Public Hearing
City Council introduces ordinance
establishing district elections, including
district boundaries and election sequence.
July 11, 2018 Council Meeting
City Council adopts ordinance (2nd
reading) establishing district elections,
including district boundaries and election
sequence.
- This is the deadline to meet the 90 day
safe harbor under AB 350 (2016).
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-293 Agenda Date:4/11/2018
Version:1 Item #:7.
Report regarding a resolution approving a consulting services agreement with Fehr &Peers of San Francisco,
California for the East of 101 Transportation Plan in an amount not to exceed $150,000,authorizing the City
Manager to execute the agreement, and authorizing a total budget of $150,000. (Tony Rozzi, Principal Planner)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving a consulting services agreement
with Fehr &Peers of San Francisco,California for the East of 101 Transportation Plan in an amount not
to exceed $150,000,authorizing the City Manager to execute the agreement,and authorizing a total
budget of $150,000.
BACKGROUND/DISCUSSION
During the past five years.South San Francisco’s biotechnology cluster,located in the City’s East of 101 Area,
has experienced strong economic growth.Recent development activity includes:HCP’s The Cove at Oyster
Point,Genentech’s Building B-35,BioMed Realty’s Gateway of Pacific,Merck Pharmaceuticals,Verily Life
Sciences,Fairfield Inn,Oyster Point Phase 1,and AC Marriott.These new developments,combined with other
projects that are in the development pipeline, have raised concerns about the traffic congestion.
In order to address these concerns and to better manage transportation,the City Council directed staff to solicit
proposals from consultant teams to develop an East of 101 Transportation Plan (“Plan”).The development and
implementation of the Plan aims to explore a range of transportation improvements in order to address current
congestion, promote better urban design, and accommodate continued growth and development.
On November 29,2017,staff issued a Request for Proposals (RFP)for Professional Services (Attachment 1)
that was distributed via email,the City’s website,and online professional services websites.Four proposals
were received on the due date of December 21, 2017.
After reviewing the submitted proposals,interviews were held for all four proposing consultants on January 25,
2018.The panel consisted of members from the Economic and Community Development Department and
Public Works Department:Deputy Director,Principal Planner,and Senior Engineer.Proposals were evaluated
based on several criteria,including:project understanding and approach,qualifications of firm and staff,and
the overall presentation at the interview.
Of the four proposing consultants,Fehr &Peers scored highest and is recommended by the selection panel
(Attachment 2).Fehr &Peers demonstrated they have the staffing availability and expertise to provide the
transportation planning services that will guide the City’s infrastructure and policy development within the East
of 101 area (proposal included as Attachment 3).Staff recommends that Fehr &Peers undertake the East of 101
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File #:18-293 Agenda Date:4/11/2018
Version:1 Item #:7.
of 101 area (proposal included as Attachment 3).Staff recommends that Fehr &Peers undertake the East of 101
Transportation Plan based upon the firms’experience,resources,familiarity of South San Francisco,and
positive references from recent similar work for the City of Redwood City.
Selection of consulting services is not based on the lowest bidder,but on the firm’s expertise,experience,and
references.Once the most qualified firm is determined,staff negotiates a fee proposal and any changes deemed
necessary to obtain a reasonable cost for the scope of work.Because these projects are locally funded,there are
no Disadvantaged Business Enterprise (DBE) requirements.
Under the proposed contract prepared by staff,the consultant would begin work immediately and complete
their services by December 31, 2018.
FISCAL IMPACT
Funding for this project was approved as part of the Fiscal Year 2017-18 Budget.
CONCLUSION
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute a consulting
services agreement with Fehr &Peers based on their qualifications,experience,references and understanding
of the project.
Attachments:
1.East of 101 Transportation Plan Request for Proposals
2.Interview Evaluation Score Sheet Summary
3.Fehr & Peers Proposal
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East of 101 Transportation Plan: Request for Proposals
Page 1
REQUEST FOR PROPOSALS (RFP)
Professional Services for:
East of 101 Transportation Plan for the City of South San Francisco
Date of Issue: November 29, 2017
Proposals Due: December 21, 2017
INTRODUCTION
The City of South San Francisco is soliciting proposals from consultant teams to develop an
East of 101 Transportation Plan. South San Francisco, like many Bay Area cities, has seen the
economy rebound significantly over the past five years. With the strong economy, strategic
location, updated and relocated Caltrain station (construction currently underway), and the
adoption of the Downtown Station Area Specific Plan (DSASP) in 2015, the City has also seen a
substantial amount of high‐density residential and commercial development and entitlement
activity within that same time period.
The economic growth has resulted in increased traffic congestion and questions within the
community about the anticipated impacts of development. More importantly, the City Council
and community are seeking ways to better manage growth in the industrial and research
development parks in the East of 101 area in order to ensure a high-quality employment
environment. The development and implementation of an East of 101 Transportation Plan aims
to explore a range of transportation improvements in order to address current congestion, and
accommodate continued growth and development in the East of 101 area.
This transportation analysis is happening in the context of a new cycle of development that is
transforming the area away from inward-looking, 1990s-style office parks in favor of more
dense, urban development. The City is seeking a transportation strategy that will allow this trend
to continue, and to help the East of 101 area to pivot towards an urban, mixed-use,
bicycle/pedestrian-friendly neighborhood.
PROJECT OVERVIEW AND GOALS
The City of South San Francisco is developing an East of 101 Transportation Plan to improve
the quality of life for our residents and employees, focusing on reducing traffic volumes and
vehicle miles traveled, improving connections between East of 101 and Downtown, and
increasing the viability of multi-modal transportation options, including bicycle and pedestrian
networks.
The overarching goals of the East of 101 Transportation Plan are to:
• Assess existing conditions of the East of 101 transportation system
• Engage and better inform our stakeholders around transportation issues
• Develop a coordinated multi-modal transportation strategy for East of 101
• Develop an implementation plan to monitor and guide transportation investments
East of 101 Transportation Plan: Request for Proposals
Page 2
RESOURCES
A. East of 101 Area Plan
B. South San Francisco Construction Update Map
C. Bicycle Master Plan
D. Pedestrian Master Plan
E. Downtown Station Area Specific Plan (DSASP)
F. Transportation Demand Management Ordinance
East of 101 Transportation Plan: Request for Proposals
Page 3
Figure 1: East of 101 Area
East of 101 Transportation Plan: Request for Proposals
Page 4
PRELIMINARY SCOPE OF WORK
South San Francisco seeks transportation planning and engineering teams with expertise in
multimodal transportation planning and design.
A preliminary scope of work for the project is outlined below. Upon selection of the highest‐rated
team, the City will collaborate with the team to develop a final scope of work, schedule, and
budget that best meets the needs of South San Francisco and the project goals. The final scope
of work could deviate from what is presented in this RFP based on this collaborative process.
1. Review and Analyze Existing Transportation Systems
a) Review City transportation policies and programs
b) Land Use policies / regulations
c) Multimodal transportation networks
d) Volumes and deficiencies
e) Audit representative, recent development projects and active applications
f) Collision trends and locations
g) Parking supply and demand
1. Traffic Model Coordination
a) Close coordination with the City’s traffic model consultant on the East of 101 Traffic
model (recently updated in November, 2017)
2. Transportation engineering standards, design guidelines, and code requirements
a) Review existing regulations
b) Update standards / requirements, based on East of 101 area needs and projected
development patterns
c) Develop South San Francisco-specific guidelines for transportation impact analyses,
including recommendations for incorporating Vehicle Miles Traveled (VMT) and
Level of Service (LOS)
3. Develop Performance Monitoring Program
a) Transportation System Performance measures
b) Prioritization criteria and scoring system for transportation improvement projects
c) Project Monitoring program
4. Identify Transportation Plan: Projects & Programs
a) Evaluate / assess previously identified projects and programs
b) Identify new projects and programs, based on:
• Criteria / scoring system
• Stakeholder input
• Analysis of gaps/deficiencies in existing networks
• Existing and future development patterns
c) Update / develop project cost estimates (planning level)
d) Prioritize projects & programs for implementation
East of 101 Transportation Plan: Request for Proposals
Page 5
i. Ranked list of transportation projects and programs
e) Transportation Implementation plan, including:
i. Schedule of improvements
ii. Funding strategy
iii. Process for reviewing / updating rankings over an identified interval (2-3
years)
5. Outreach
a) East of 101 Stakeholder Engagement
i. Major Employers / Landowners Stakeholder interviews
i. Focus Groups
ii. Online survey / engagement tool
b) Bicycle & Pedestrian Advisory Committee (BPAC)
c) Planning Commission & City Council Study Sessions
6. Additional Project / Consultant Coordination
a) Coordinate with ongoing transportation studies / projects in the East of 101 Area
b) Interface with other land use and planning studies
c) Consider impacts of entitlement projects on overall study, as requested
Product
The East of 101 Transportation Plan product should include a list of identified and prioritized
projects and programs that will help to support multi-modal transportation in the East of 101
area. It is envisioned that this prioritized list will be used to develop Capital Improvement
Program projects. The Transportation Plan should be focused on implementation, and should
include an action plan that clearly delineates City steps and actions needed to implement short-
term and long-term transportation improvement projects.
SCHEDULE
South San Francisco expects the work to commence in February, 2018 and be completed by
November, 2018
BUDGET
South San Francisco has budgeted up to one hundred and fifty thousand dollars ($150,000) for
this effort.
East of 101 Transportation Plan: Request for Proposals
Page 6
SELECTION TIMELINE*
November 29, 2017 RFP Available
December 21, 2017, 4:00 PM Submission deadline for Proposals
Week of January 8, 2018 Interviews with highest ranked proposers
(if necessary)
Subsequent to selection, a final fee and scope of work will be prepared and presented
to City Council for consideration (likely January/February, 2018.)
* Interview and award dates are subject to change before or after the closing date of
the RFP.
East of 101 Transportation Plan: Request for Proposals
Page 7
PROPOSAL FORMAT
Each proposal must include the following:
Project Understanding and Approach
This section should clearly convey the Proposer’s understanding of the nature of the work and
the general approach to be taken, and identify any specific considerations that are unique to
South San Francisco and the East of 101 area’s transportation concerns and challenges.
Proposed Scope of Work
Provide an outline of major work tasks, including timeline and deliverables. Proposers are
encouraged to use the preliminary scope of work in this RFP as a starting point, and provide
suggestions and recommendations to best achieve the goals of the transportation plan.
Firm Qualifications and Experience
Provide a detailed statement describing the Proposer’s qualifications and experience relevant
to the project.
Staff Qualifications and Experience
Identify the individual proposed as the Project Manager, and the relevant experience and role
of that individual. Include resumes of key staff expected to participate in the project (including
those of subconsultants).
Similar Projects
Provide information regarding similar projects the Proposer (and its subconsultants)
completed in relation to the project scope. Examples should demonstrate Proposer’s
experience with at least three projects substantially similar to the tasks described in this RFP,
completed in the past seven years. Examples of representative projects should have an
emphasis on Bay Area and San Mateo County experience.
Budget
Budget breakdown of major tasks, and direct costs.
Client References
List a minimum of three client references attesting to Proposer’s previous experience in
performing work substantially similar to activities included in the preliminary scope of work. At
least one reference shall be for a project with the proposed Project Manager.
East of 101 Transportation Plan: Request for Proposals
Page 8
SUBMITTAL REQUIREMENTS
Please submit four copies of your proposal and an electronic copy in PDF format to:
Tony Rozzi, Principal Planner
Planning Division, City of South San Francisco
315 Maple Avenue
South San Francisco, CA 94080
If you have specific questions, please call (650) 877-8535, or email tony.rozzi@ssf.net.
AProposal for the East of 101 Transportation Plan
EAST OF 101
TRANSPORTATION
STUDY
PROPOSAL FOR THE CITY OF SOUTH SAN FRANCISCO’S
DECEMBER 21, 2017
B
332 Pine Street | 4th Floor | San Francisco, CA 94104 | (415) 348-0300 | Fax (415) 773-1790www.fehrandpeers.com
December 21, 2017
Tony Rozzi, Principal Planner
Planning Division, City of South San Francisco
315 Maple Avenue
South San Francisco, CA 94080
Subject: Proposal for the South San Francisco East of 101 Transportation Plan
Dear Mr. Rozzi:
Fehr & Peers is delighted to submit this proposal to continue our valued relationship with the City of
South San Francisco. We enjoy working with the City on a range of projects and hope to continue with
such a successful experience. You will find our team to be exceptionally well qualified in the broad range
of technical specialties required to develop an innovative and effective East of 101 Transportation Plan. In
particular, our firm offers the following:
Detailed knowledge of the East of 101 Area
Our recent collaborations with the City on the Downtown Plan, Pedestrian Plan, East of 101 Model review,
and various land use projects have given us a thorough understanding of the opportunities and challenges
facing the area.
Quantification of travel markets and mode shift potential
We are the industry leader in applying Big Data and market research to understand travel patterns and the
effects of transportation demand management strategies. Our robust analytical approach will allow us to
identify and quantify effective strategies to manage vehicle trips and vehicle miles traveled.
Implementation-focused approach
Our team of experts will help the City navigate changing conditions of transit, complete streets, autonomous
ii
vehicles, and CEQA to realize a multimodal vision for the East of 101 area. Our staff capabilities in
planning, design, operations, and modeling will help this process deliver projects for implementation in
the City’s Capital Improvement Program.
Our leadership team will be comprised of Eric Womeldorff, Daniel Jacobson, and Matt Haynes, who
will be supported by a highly experienced team of experts in their respective fields. Through our recent
work with the City and its public and private sector partners, we have demonstrated the ability to
add value through strategic thinking, an informed perspective, thorough technical analysis, and clear
communication. We hope that you find that our proposal demonstrates our unique ability to work
collaboratively with a range of diverse stakeholders to help improve mobility options.
If you have any questions, please call me at (415) 685-4022. We look forward to working with you.
Sincerely,
FEHR & PEERS
Eric Womeldorff, PE
Principal In Charge and San Francisco Office Leader
TABLE OF
CONTENTS
PROJECT UNDERSTANDING & APPROACH ....1
PROPOSED SCOPE OF WORK........................7
FIRM QUALIFICATIONS & EXPERIENCE .....13
BUDGET & SCHEDULE ................................18
CLIENT REFERENCES .................................20
RESUMES ......................................APPENDIX
1Proposal for the East of 101 Transportation Plan
TABLE OF
CONTENTS
PROJECT UNDERSTANDING & APPROACH ....1
PROPOSED SCOPE OF WORK........................7
FIRM QUALIFICATIONS & EXPERIENCE .....13
BUDGET & SCHEDULE ................................18
CLIENT REFERENCES .................................20
RESUMES ......................................APPENDIX
PROJECT
UNDERSTANDING
& APPROACH1Our Understanding
South San Francisco stands out among Bay Area cities for its commitment to
economic growth, transit-oriented development, and innovation. Over the past
decade, the City has accelerated a dynamic transformation with the revitalization
of downtown and continued growth of biotechnology companies in the East of
101 area. This transformation, coupled with regional growth, prompted a need to
update the City’s transportation plans.
The East of 101 Transportation Plan will provide a vision for leveraging the City’s
resources to expand transportation choices and accommodating the next chapter of
growth. The plan will build upon a strong foundation of previous and ongoing plans
and programs, which includes the City’s TDM ordinance, Downtown Station Area
Specific Plan, traffic model, Caltrain station relocation project, and Pedestrian and
Bicycle Master Plans, as well as partnerships with Scoop, Limebike, Spin, Commute.
org, WETA, and Caltrain. While the City and its partners have been successful in
establishing this foundation, constrained public right-of-way and limited financial
resources necessitate creative solutions to continue increasing person throughput
while at the same time managing vehicle trips.
2
An effective, actionable plan necessitates a detailed understanding
of current and future land use and transportation conditions as they
relate to changes to CEQA and transportation innovations. Through
our work in South San Francisco and elsewhere along the Peninsula,
we have developed a nuanced understanding of the opportunities and
challenges facing the East of 101 area:
Current Conditions
The East of 101 area is an international hub for biotechnology and
a regional hub for manufacturing and warehousing. Home to over
25,000 employees, the area includes a mix of major office and R&D
campuses (such as Genentech, Onyx Pharmaceuticals, Life Technologies
Corporation, and Amgen) as well as other light industrial, warehouse,
and manufacturing facilities. While most of the area is comprised of
traditional suburban office parks, a number of multi-story, mixed-use
campuses have recently been constructed.
Estimated based on 2016 data from Genentech, Caltrain, BART, WETA, and
SamTrans. Commute.org shuttle ridership included in BART and Caltrain to-
tals. Genenbus excludes ridership also associated with BART and Caltrain.
DAILY TRANSIT TRIPS IN EAST OF 101 AREA
SamTrans7%
BART9%
Ferry12%
Caltrain14%
Genenbus58%
(4,300 TRIPS)
3Proposal for the East of 101 Transportation Plan
Transportation infrastructure in the East of
101 area is largely oriented around driving;
consequently, a majority of employees drive
alone to work. A majority of peak period trips
originate in San Mateo County, while San
Francisco, the East Bay, and Santa Clara County
account for the remainder. Traffic congestion is
most heavily concentrated near US-101 along
Grand Avenue, Oyster Point Boulevard, and
Airport Boulevard. While many employees
drive, there is also a significant amount of
transit use. The East of 101 area accounts for
approximately 4,300 transit passengers per
day, including both public transit and Genenbus
trips.
2016-2040 NON-RESIDENTIAL GROWTH (13 MSF)
Future Development
The East of 101 area is expected to undergo
considerable growth over the next two decades. Four
major projects totaling approximately two million
square feet are currently under construction (The
Cove, Genesis Campus, Merck Campus, and Genentech
Building 40), while the City expects an additional 11
million square feet plus of employment growth and
2,000 housing units plus to occur over the next two
decades (including both the East of 101 and downtown
areas). This development will bring an estimated 20,000
employees and 4,000 residents to the area – potentially
more, pending the approval of the Oyster Point Specific
Plan Update. This growth is expected to shift the area’s
land use mix toward more office and R&D uses.
The East of 101 and downtown areas are expected to add 13 million square feet of office, R&D, industrial, and other
nonresidential space over the next two decades. Source: SSF Model.
2016 LAND USE (22 MSF)
Other9%
Industrial37%
Office/R&D58%Other12%
Industrial11%
Office/R&D77%
Implications of SB-743
SB-743 replaces level of service (LOS) with
vehicle miles traveled as a basis for determining
significant impacts for projects in California.
To comply with SB 743, the City will need to
make a series of decisions about how to change
current transportation impact analysis and
shift to the use of VMT. The City will need
to address questions related to VMT analysis
methodologies, thresholds, and feasible
mitigation measures. As part of the decision
making process, the following questions
deserve special attention:
1. Does the City want to follow the VMT
analysis recommendations developed by
the Office of Planning and Research (OPR,
November 2017) for SB 743 implementation
or take a different approach?
2. How should VMT analysis be coordinated
across the air quality, energy, greenhouse
gas, and transportation sections of CEQA
environmental documents for the general
plan and subsequent projects?
4
If the City chooses to adopt OPR’s recommendations, residential
development within the East of 101 area would be under the regional
VMT thresholds under 2020 and 2040 conditions. However, the
office, R&D and industrial projects within the East of 101 area would
be approximately 40 percent above the regional threshold, triggering a
significant impact (except projects within ½ mile of the Caltrain station
or ferry terminal, which would be geographically exempt). Such projects
would need to identify mitigation measures which have been shown
to reduce their VMT (e.g. TDM). Several Fehr & Peers staff on this
project, including Ron Milam and Teresa Whinery, have played a key
role in advising OPR and cities like South San Francisco in implementing
SB-743 and quantifying the effectiveness of TDM measures for use in
CEQA documents.
ESTIMATED 2020 AND 2040 VMT PER CAPITA - MTC REGIONAL
MODEL
LOCATION 2020 VMT PER CAPITA 2040 VMT PER CAPITA
Employees Residents Employees Residents
East of 101 Area 25.8 11.7 23.9 11.3
Regional Average
(Regional Threshold
-15%)
21.8
(18.5)
15.0
(12.8)
20.3
(17.0)
13.8
(11.8)
East of 101, Percent
Above/Below
Threshold
+39%-9%+41%-4%
Source: MTC, 2017
5Proposal for the East of 101 Transportation Plan
Transportation Opportunities and
Challenges
The future of the East of 101 area will be shaped by
its ability to capitalize on its transportation assets
and opportunities in a manner that prioritizes
limited resources and effectively responds to
stakeholder needs. A range of solutions are
possible: implementing planned auto capacity
improvements at key intersections, extending
Railroad Avenue, and reconstructing the Produce/
Utah Avenue interchange; investing in complete
streets projects to improve walkability and
bikeability; enhancing Caltrain, ferry, shuttle, and
SamTrans services; subsidizing shared mobility
services like Scoop and Limebike/Spin; increasing
housing supply; and organizing individual TDM
programs under a district-wide transportation
management agency (TMA). Each possible
solution presents opportunities and challenges.
Moreover, given the City’s finite resources and
right-of-way, financial and operational tradeoffs
will be necessary in prioritizing various projects.
Project Approach
Fehr & Peers is uniquely positioned to lead the
East of 101 Transportation Plan. We have a deep
understanding of the City through our past work
that has spanned over three decades. We also
offer an in-depth understanding of transportation
trends facing the City and the region. Unlike many
other firms, we devote a significant portion of our
time and energy to R&D efforts, which have led to
breakthroughs in understanding what influences
travel behavior, as well as the development of
unique tools such as our MainStreet mixed-use trip
generation model, Trendlab+ forecasting tool, and
modeling efforts to understand the transportation
network effects of autonomous vehicle. We
will leverage this unique understanding and
experience to execute a clear approach:
>Establish a guiding vision for the City to
address the transportation challenges of the
future based on meaningful engagement
of staff, key stakeholders, and the broader
community
MAXIMIZING CALTRAIN’S POTENTIAL
Improvements to the South San Francsico Caltrain station presents an excit-
ing opportunity to capitalize on faster, more frequent, and more accessible
electrified rail service. For example, by combining robust Caltrain service with
a strong TDM program and shuttle service, Stanford University has achieved
a 20 percent Caltrain mode share for its approximately 30,000 employees.
However, significant investments in station access are needed to realize the
station’s full ridership potential, and Caltrain is constrained on the amount of
service it can provide. Fehr & Peers has worked extensively with Caltrain to
refine its ridership model and analyze station access needs. Tasks 4 and 5 will
quantify the potential market of existing and future Caltrain riders to assess
station area and shuttle improvements.
6
>Quantify current and future transportation
performance using metrics that reflect the
values of South San Francisco
>Identify forward-thinking transportation
strategies that enables South San Francisco
to capitalize on its assets and ongoing
innovations in the marketplace
>Evaluate and prioritize transportation
improvements based on performance metrics
and goals
>Develop an implementation plan that clearly
identifies funding sources and next steps
with respect to SB-743 and the General Plan
update
While we have crafted our approach with these
factors in mind, a critical first step in this project
will be to initiate a conversation with the City
and stakeholders to fully understand key issues.
Therefore, this approach remains flexible so that
we can be responsive to the City’s priorities.
EXISTING BICYCLE LEVEL OF TRAFFIC STRESS
Bicycle Level of Traffic Stress (LTS) seeks to measure how stress is experienced by bicyclists riding in various street conditions. Developed
by the Mineta Transportation Institute, the methodology ranks streets from LTS 1 (low stress, serves all ages and abilities) to LTS 4 (high
stress, serves only fearless bicyclists). Currently, the East of 101 area can be accessed only via high stress LTS 4 facilities, limiting bicycle
commuting and recreational use of the Bay Trail.
7Proposal for the East of 101 Transportation Plan
PROPOSED
SCOPE OF WORK2Fehr & Peers has prepared a scope of work tailored to our understanding of the
East of 101 area and consistent with recent successful efforts for comparable cities
like Redwood City. This scope of work intends to be fully responsive to the RFP and
recent conversations with City staff, while also providing several enhancements to
deliver an implementable plan with quantifiable outcomes. We look forward to
refining this scope through further conversations with the City.
Task 1: Project Management & Coordination (RFP Tasks 1
and 6)
Fehr & Peers will facilitate an in-person kickoff meeting with City staff to review
the project schedule, scope of work, and data needs, as well as our approach to
community and stakeholder engagement. We will facilitate biweekly project
management calls over the course of the project with City staff. We assume up to
five in-person project management meetings in addition to the outreach efforts
discussed in Task 2. Fehr & Peers will prepare meeting agendas, notes, and action
items.
8
2. CONCEPT REVIEW
We will review current performance (Task 4) and
potential improvement concepts (Task 5) with the
Stakeholder Advisory Group as well as the City’s
Bicycle and Pedestrian Advisory Committee,
Planning Commission, and City Council. We will
seek input to confirm that these concepts align
with the community vision and goals identified in
Task 3.
Over the course of the study, we will continue our
coordination efforts with ongoing transportation
and land use projects in the East of 101 area,
including the City Traffic Model, Caltrain Station
relocation, TDM monitoring program, Oyster
Point and Genentech plans, and various street
improvements.
DELIVERABLES
>Facilitation of five in-person meetings and
biweekly coordination calls
Task 2: Community and
Stakeholder Engagement (RFP
Task 5)
Fehr & Peers will collaborate with the City to
conduct community and stakeholder outreach.
Outreach will occur in three phases:
1. COMMUNITY VISION & GOALS
In coordination with Task 3, we will convene a
Stakeholder Advisory Group with major employers
and landowners and administer an online survey
and webmap to seek input on the plan’s vision and
goals.
3. PLAN REVIEW
Upon completion of a draft plan, we will participate
in a third round of outreach to the Stakeholder
Advisory Group, Planning Commission, and City
Council to review the draft recommendation of
the plan.
DELIVERABLES
>Online survey and webmap results;
participation in eight meetings (three
9Proposal for the East of 101 Transportation Plan
Stakeholder Advisory Group meetings, one
Bicycle and Pedestrian Advisory Committee
meeting, two Planning Commission meetings,
and two City Council meetings)
>Summary of community engagement results
in South San Francisco based on surveys,
meetings, and interactive webmap.
Task 3: Vision, Goals, and
Performance Measures (RFP Task
3)
At the project kickoff meeting and initial
stakeholder outreach meeting, Fehr & Peers
will lead visioning workshops to identify goals
and performance measures for the study. We
will facilitate three key exercises during these
workshops:
TRENDLAB+
City staff and stakeholders will forecast how
changing trends may affect future travel patterns
using our Trendlab+ tool. Trendlab+ allows staff
to input expectations of economic growth, fuel
prices, autonomous vehicles, TNCs, vehicle
ownership rates, and other factors to explore
how various issues (known and unknown) may
influence travel in the future. This exercise will
serve as a starting point for identifying goals and
performance measures in the East of 101 area.
VALUES AND PRIORITIES ASSESSMENT
City staff and stakeholders will participate in a
values and priorities assessment to identify what
type of environment they want to create, avoid,
and preserve in the East of 101 area. Concurrently,
Fehr & Peers will work with the City and
stakeholders to distribute an online values survey
that features a similar set of questions as well as
an interactive webmap to identify improvements
consistent with this vision. The values assessment
will help inform the problem statement and clear,
specific goals and performance measures such
that proposed transportation strategies can be
directly evaluated against what is important to the
City and community.
Our Trendlab+ tool enables City staff and the Stakeholder Advisory Group to test how transportation trends may
affect future VMT.
10
DRAFT PROBLEM STATEMENT
BRAINSTORMING SESSION
City staff and stakeholders will formulate a draft
problem statement based on the discussion of
values, priorities, and trends.
Based on the results of the project kickoff meeting
and initial stakeholder outreach efforts, Fehr
& Peers will refine the problem statement and
develop a set of goals and performance measures.
We expect the performance measures will cover
key metrics such as person throughput, mode
share, VMT, and safety. We will submit a draft
goals and performance measures chapter to the
City for review. We will incorporate one round of
consolidated comments into the draft report (Task
7).
DELIVERABLES
>Draft Goals and Performance Measures Chapter
Task 4: Review and Analyze Existing
& Future Transportation Systems
(RFP Task 2)
Fehr & Peers will review existing and future
transportation conditions to establish baseline
performance measures for the East of 101 area.
Existing and future baselines will inform the
identification and evaluation of projects and
programs in Task 5. Our extensive local knowledge
of current conditions and future plans in the East
of 101 area will help us synthesize this information
and effectively communicate opportunities and
challenges.
We will review, analyze, and map current and
future transportation system performance. This
analysis will build upon the City’s previous plans,
traffic model, and other available data sources.
With the exception of purchasing additional
Streetlight Location-Based Services data, we will
not conduct additional data collection. We will
analyze the following:
ACTIVE TRANSPORTATION CONDITIONS
>Current and planned bicycle network
>Bicycle Level of Traffic Stress
>Current sidewalk gaps and planned pedestrian
improvements
>Bicycle and pedestrian injury collisions data
(past five years)
VEHICLE CONDITIONS
>Existing and future street volumes and
capacities at the district’s four main gateways
– Oyster Point Boulevard, Grand Avenue,
Airport Boulevard, and Utah Avenue
>Freight & goods movement routes
>Vehicle injury collisions (past five years)
TRANSIT CONDITIONS
>Transit routes, stops, and stations
>Transit frequency, ridership, and productivity
LAND USE CONDITIONS
>Projected future land use growth
>Presence of TDM programs and current
performance
TRAVEL PATTERNS
>Mode Shares: Existing AM and PM peak
period mode shares for employees (using
transit ridership data, the City’s 2016 counts,
and available survey information)
>Origin-Destination Patterns: Existing origin
and destination patterns for employees and
projected future patterns for residents (using
Streetlight location-based services data)
>VMT: 2020 and 2040 daily VMT per capita for
employees and potential residents (using the
MTC Model)
We will assess the implications of key regional
transportation projects and transportation
11Proposal for the East of 101 Transportation Plan
>Transportation demand management
program enhancements, such as creation of
an East of 101 Transportation Management
Agency (TMA), stronger monitoring of the
City’s TDM ordinance, and implementation
of new strategies such as subsidies for Scoop,
LimeBike/Spin, or shared Uber/Lyft rides
>Transit improvements, such as the expansion
of Caltrain, ferry, shuttle, and SamTrans
services as well as changes to Caltrain, ferry,
and bus facilities
>Street circulation and active transportation
upgrades, such as the Produce/Utah Avenue
interchange, Railroad Avenue extension,
intelligent transportation systems (ITS), low
stress bikeways, and other improvements
identified in recent plans
>Land use scenarios, such as mixed-use office
or housing developments
Fehr & Peers will evaluate these projects and
programs using performance measures identified
in Task 3. We will evaluate up to 15 projects and
programs with up to eight performance measures.
We will quantify potential costs, person
throughput, mode shifts, and VMT reductions for
each strategy under a near-term and long-term
innovations on the East of 101 area. We will
consider how the Caltrain electrification, the US-
101 Managed Lanes, California High Speed Rail
projects, autonomous vehicles, TNCs, and private
ferry services may affect travel patterns.
Fehr & Peers will prepare a draft Baseline
Conditions chapter for the City’s review. We will
incorporate one round of consolidated comments
into the draft report (Task 7).
DELIVERABLES
>Draft Baseline Conditions Chapter
Task 5: Identify and Evaluate
Transportation Projects and
Programs (RFP Task 4)
Fehr & Peers will work with City staff and
stakeholders to identify projects and programs
which address the problem statement and goals
of the study. We will identify these projects
and programs based on previous plans, our Task
4 analysis, and direction from City staff, the
Stakeholder Advisory Group, and community
feedback (Task 2). Based on preliminary analysis
that we’ve conducted, we expect the City may
consider possible projects and programs including:
horizon year, incorporating our understanding
of local travel models and the latest research
from the California Air Pollution Control Officers
Association’s Quantifying Greenhouse Gas
Mitigation Measures. We will qualitatively assess
possible risks and multimodal tradeoffs for each
project or program.
The resulting list of prioritized projects will
inform the Implementation Plan (Task 6). We will
summarize the results in a draft Transportation
Strategies Evaluation chapter for the City’s review.
We will incorporate one round of consolidated
comments into the draft report (Task 7).
DELIVERABLES
>Draft Transportation Strategies Evaluation
Chapter
Task 6: Implementation Plan (RFP
Task 4)
Fehr & Peers will work with City staff to develop
an implementation plan for priority projects and
programs identified in Task 5. The implementation
plan will consider funding options, project
schedules, and monitoring. We will specifically
identify strategies which the City can implement
on its own (such as changes to policies,
12
transportation impact fees, or street typologies),
and strategies where the City will need to work
with its partner agencies and stakeholders to
move forward (such as expansions in Caltrain
service or formation of a TMA). The implementation
plan will also determine how the City seeks to
implement SB-743, including its preferred analysis
approach, forecasting methodology, thresholds, and
coordination approach across CEQA disciplines.
Fehr & Peers will prepare a draft Implementation
chapter for the City’s review. We will incorporate
one round of consolidated comments into the
draft report (Task 7).
DELIVERABLES
>Draft Implementation Chapter
Task 7: Documentation
Fehr & Peers will prepare a draft East of 101
Transportation Plan for the City’s review. We
intend for the plan to be concise and graphically-
oriented for a non-technical audience, building
upon the interim deliverables of Tasks 2-6. We will
respond to one round of consolidated comments
prior to submitting a final plan.
Possible Optional Tasks
Fehr & Peers is prepared to support the City in a
range of additional tasks that may arise during the
plan. Such tasks could include:
>Conceptual design of street improvements,
such as changes to Grand Avenue or access to
the relocated Caltrain Station
>Traffic operations simulations of street or
intersection improvements
>Updates to the East of 101 model to
incorporate transportation or land use
changes
>Renderings of proposed improvements
>Development of a project website
>Implementation of pop-up events or quick-
build projects
>Updates to the City’s TDM ordinance or
monitoring program
We are happy to incorporate any of these tasks
depending on needs of the City during the scoping
process or as an amendment at a later time.
Performance Evaluation from the Redwood City City-
wide Transportation Plan conducted by Fehr & Peers
13Proposal for the East of 101 Transportation Plan
FIRM
QUALIFICATIONS
& EXPERIENCE3About Fehr & Peers
Fehr & Peers is a multimodal transportation planning and engineering firm
headquartered in the Bay Area, providing a breadth of services to public and
private clients since 1985. We use the latest research and innovative technology
to engage and improve communities through our projects, using our knowledge to
develop implementable plans and policy that address the needs of all transportation
system users.
Fehr & Peers expertise in multimodal master planning encompasses decades of
knowledge and innovation. Our engineers, planners, and analysts collaborate
using state-of-the-art technology to clarify issues, devise solutions, and create
implementation programs. We offer our clients the right combination of leading-
edge technical skills and extensive knowledge of the communities in which we
work to deliver comprehensive solutions and superior client service.
South San Francisco & Peninsula Experience
Fehr & Peers has worked extensively with the City of South San Francisco on
transportation planning and engineering projects over the past 30 years. Our
14
Nationally Recognized Expertise
Fehr & Peers staff routinely publish original
research, serve on national committees, and teach
courses to others in the industry. We do this
while maintaining our commitment to translating
those techniques into practical solutions. We
recently served as advisors to the California
Governor’s Office of Planning and Research on
the development of SB-743. Our staff has also
performed research, formulated innovation
strategies, and re-defined best practices for the
California Air Resources Board, Caltrans, US
Environmental Protection Agency, US Department
of Transportation, Transportation Research
Board, National Association of Environmental
Professionals, Institute of Transportation
Engineers, American Public Transit Association
and others.
Implementation-Oriented Plans
Fehr & Peers is committed to developing effective
and innovative transportation solutions that
improve communities – it is part of our mission
statement. One of our main goals is providing
innovative technical solutions that complement
each community’s values in order to plan for
sustainable developments that will thrive
experience within the City spans strategic
planning, CEQA studies, multimodal operations
analysis, street design, modeling, transportation
demand management plans, and the General Plan.
We are currently working on several development
projects within the City – most notably the
Genentech Master Plan and Oyster Point Master
Plan – and were recently selected as the lead
transportation consultant for the Civic Campus
project. We have completed several recent plans
with the City including the Downtown Station
Area Specific Plan and the Pedestrian Master
Plan. Our public and private sector experience
provides credibility among the range of East of
101 stakeholders and partners.
Fehr & Peers is at the forefront of addressing the
Peninsula’s complex transportation challenges and
developing innovative multimodal solutions. Our
experience spans working with local cities (e.g.
Redwood City, Foster City, and Mountain View,
transit agencies (e.g. Caltrain, BART, and SamTrans)
employers (e.g. Stanford University, Facebook,
and Google), and developers. By understanding
opportunities and best practices in key areas such
as transit, TDM, CEQA, and multimodal design and
operations, we are positioned to help South San
Francisco build upon successful efforts of its peers.
long-term. With tailored projects to suit each
community we work in, we endeavor to create
great infrastructure, programs, services, and
developments.
An important part of this philosophy is
collaborating with communities and our clients to
create these customized solutions. Our plans and
designs are both visionary and implementation-
focused. Our commitment to both elements assists
our clients in phasing projects and having robust
plans for successful near-term and long-term
outcomes. Because we provide services ranging
from master planning to plans, specifications,
grant writing, and design (PS&E), we are often
involved in all stages of a project from initial ideas
to concepts to construction drawings. As a result,
our transportation plans have a high degree of
rigor. Citywide transportation projects are not
just lines on a network map – they are fundable,
feasible projects that regional agencies and
local jurisdictions can successfully take on with
community support.
15Proposal for the East of 101 Transportation Plan
Staff Qualifications and Experience
Fehr & Peers has assembled a team transportation
experts to help revision transportation in the
East of 101 area, including three Principals and
one South San Francisco native. Our team will be
supplemented by our company’s resources of over
200 transportation engineers and planners.
Eric Womeldorff, P.E. will serve as Principal-
In-Charge. Eric offers extensive experience
overseeing complex transportation and land use
projects in the San Francisco Bay Area, including
major efforts for the University of California-San
Matt Haynes and Ron Milam will serve as Principal
technical advisors, offering their expertise in
multimodal transportation planning for cities
across California. Matt has led similar citywide
transportation planning efforts in cities such as
Redwood City, Ventura, Monterey, and San Jose.
Ron is an expert in CEQA and has assisted OPR
and cities across California implement SB-743.
Sarah Nadiranto Chan, Teresa Whinery, Drew
Levitt, and Mike Hawkins will support the
development of the plan. Sarah, Teresa, Drew,
and Mike bring extensive experience working
on the Peninsula on a range of similar planning
and engineering projects. Their expertise in
multimodal design, operations, TDM, and data
analytics provides the City with a technically
robust team to produce the Plan.
Francisco, Stanford University, San Francisco
Municipal Transportation Agency, and San
Francisco Planning Department. He also dedicates
a large amount of his time to staying on top of
TDM and transportation innovations. Eric will
oversee Fehr & Peers’ work to ensure a thorough
and technically rigorous master plan.
Daniel Jacobson will serve as project manager.
Daniel offers extensive experience in strategic
transportation planning in South San Francisco
and the Peninsula, including projects such as
the Genentech Master Plan, Stanford University
Transportation Plan, Caltrain Station Management
Toolkit, and the SamTrans Express Bus Study.
Daniel will be the primary point of contact for the
City and will manage staff resources, schedule,
and budget.
16
Similar Projects
Fehr & Peers has led a variety of transportation
plans for cities facing similar challenges to South
San Francisco, summarized below.
REDWOOD CITY CITYWIDE
TRANSPORTATION PLAN
While building upon Redwood City’s robust
and sustainable transportation system, the new
Citywide Transportation Plan reflects changing
community needs and goals. Fehr & Peers
collaborated with the City to establish a framework
for a balanced multimodal transportation network
addressing the City’s transportation challenges
and needs. The plan features a vision for safe and
efficient mobility that minimizes environmental
and neighborhood impacts and provides a
strategic, innovative, and solutions-oriented
approach to transportation can meet the mobility
needs of all.
As the prime consultant, Fehr & Peers managed
the plan’s development, led the community and
stakeholder evaluation process, and identified
and evaluated potential projects. Our deliverable
provided a concise, visual, actionable blueprint to
help the City implement key improvements.
UCSF TRANSPORTATION DEMAND
MANAGEMENT STRATEGIC PLANNING
Fehr & Peers has led the majority of UCSF’s
transportation planning and engineering studies
over the past decade as it has expanded its
medical, educational, and R&D facilities across
San Francisco. We have analyzed how various
land use options would affect the surrounding
neighborhoods and transportation systems.
They included analyses of vehicular, bicycle
and pedestrian traffic flows around and within
the sites as well as transit, UCSF shuttles, and
connections to regional transit, such as BART
and Caltrain. Fehr & Peers also prepared and
forecasted the effectiveness of campus-specific
TDM strategies to reduce travel demand to and
from the campuses while taking into consideration
UCSF’s already robust TDM program and low
drive-alone mode share. This included strategies
to reduce trip making to net zero at one of UCSF’s
largest campuses. Our work has supported UCSF’s
continued growth to over 25,000 employees and
6,000 students without substantially increasing
vehicle trips.
CITY OF LOS ANGELES MOBILITY PLAN
2035 (LA2B)
Despite its car-centric reputation, the City of
Los Angeles recently took on several ambitious
planning efforts that envision a new way of moving
around the City. Recognizing the challenges of
achieving complete streets that provide access for
all Angelenos, the City of Los Angeles Planning and
Transportation departments selected Fehr & Peers
to lead the Mobility Element update, branded by
the team as “LA2B.”
Building on a multifaceted public engagement
process, including mayoral-level leadership and
extensive social media and community outreach,
Fehr & Peers and the City pioneered a layered
network concept for complete streets, an
approach particularly well suited to built out cities
like Los Angeles. While all modes can coexist
on a given street, layered networks enhance a
particular mode on a street to ensure that there
are great for transit, bicycling, pedestrians, and
drivers. Enhancements include peak period bus
17Proposal for the East of 101 Transportation Plan
lanes on transit enhanced streets, buffered bike
lanes on bicycle enhanced streets, and signal
coordination on vehicle enhanced streets.
The Fehr & Peers team also helped translate this
transformative mobility vision into on-the-streets
implementation. A Complete Streets Design Guide
identifies improvements associated with street
priorities and addresses the disconnect between
mobility goals and existing street standards.
We led the environmental process supporting
plan adoption, including leveraging the City’s
innovative Travel Demand Model (developed by
Fehr & Peers) to quantify performance measures
that show the environmental and mobility benefits
of LA2B. This project won the 2016 APA Los
Angeles award for Transportation Planning.
North Bayshore Precise Plan and
Gateway Analysis
Fehr & Peers prepared the transportation impact
analysis (TIA) for the North Bayshore Precise Plan,
which will add 3.4 million square feet of office,
research and development space, hotel, and retail
uses to the tech company-heavy North Bayshore
area.
With only three vehicle gateways and two multi-
use paths into and out of North Bayshore, access
by all modes of transportation is key contribution,
we quantitatively determined peak hour vehicle
capacity for each gateway, which then served as
the basis for evaluating the Plan’s impacts and
defining a morning peak period trip cap used to
monitor if the area is achieving its goal to reduce
vehicle trips. As part of the analysis, Fehr & Peers
also updated and applied the City of Mountain
View travel demand model and identified
impacts and mitigation for the intersections,
freeways, pedestrian and bicycle facilities, and
transit facilities and service. The resulting study
was incorporated directly into the Precise Plan
environmental impact report (EIR).
After the Precise Plan adoption in December 2014,
a subsequent study commenced to evaluate and
prioritize specific transportation improvements in
the North Bayshore area. Fehr & Peers is leading
this effort.
South San Francisco Downtown
Station Area Specific Plan
Fehr & Peers supported the City of South San
Francisco in preparing its Downtown Station Area
Specific Plan. The plan defines the principles and
framework for development in the downtown
area and supporting infrastructure improvements.
Fehr & Peers led the transportation elements of
the Specific Plan, including community outreach
support, existing conditions analysis, parking
assessment, pedestrian design guidelines,
concept development for street redesigns and
transportation analysis for the Environmental
Impact Report. The plan overlaps the East of
101 area and identifies enhancements to better
connect the area with downtown and Caltrain.
18
BUDGET &
SCHEDULE4Fehr & Peers’ cost proposal for the Scope of Work described in Part I Technical
Proposal is provided below. The total cost of services is $150,000. Our cost
proposal is based on our expected level of effort to complete each of the tasks
identified in the detailed work plan times the hourly billing rate of each employee
that is expected to work on this project. Billing rates have been established for
each staff person that incorporates their direct costs, including salary and benefits,
general office overhead, and company profit. Other direct costs that are included
in our scope of work include the cost of travel, data purchasing, and data collection.
We propose to invoice monthly on a time-and-materials basis for work performed
during the prior month.
We appreciate your consideration and look forward to the opportunity to discuss
our project approach and expected level of effort.
19Proposal for the East of 101 Transportation Plan
Proposed Fee
TASK
ESTIMATED
HOURS
LABOR
COSTS
DIRECT
COSTS
TOTAL
COSTS
1 Project Management and Coordination 105 $18,900 $1,200 $20,100
2. Community and Stakeholder Engagement 135 $21,400 $1,300 $22,700
3. Vision, Goals, and Performance Measures 40 $6,300 $400 $6,700
4. Review and Analyze Existing & Future
Transportation Systems 140 $20,100 $4,1001 $24,200
5. Identify and Evaluate Transportation
Projects and Programs 215 $35,600 $1,800 $37,400
6. Implementation Plan 100 $17,200 $900 $18,100
7. Documentation 135 $19,800 $1,000 $20,800
Total 870 $139,300 $10,700 $150,000
1Includes the cost of Streetlight data to analyze vehicle person trip origins
Proposed Schedule
TASK FEB MAR APR MAY JUN JUL AUG SEP OCT NOV
1 Project Management and Coordination
2. Community and Stakeholder Engagement
3. Vision, Goals, and Performance Measures
4. Review and Analyze Existing & Future
Transportation Systems
5. Identify and Evaluate Transportation
Projects and Programs
6. Implementation Plan
7. Documentation
20
CLIENT REFERENCES5REDWOOD CITY CITYWIDE
TRANSPORTATION PLAN
Client & Reference
Jessica Manzi, Senior Transportation
Coordinator
City of Redwood City
T: (650) 780-7372
E: jmanzi@redwoodcity.org
Firm’s Role & Responsibilities
Fehr & Peers prepared a Citywide
Transportation Plan for Redwood City
to develop a safe and efficient multi-
modal transportation system.
Key Staff
Matt Haynes
Status
Project ongoing, expected completion
2018
Budget
$419,000
SAMTRANS EXPRESS BUS STUDY
Client & Reference
Daniel Shockley, Planner
SamTrans
T: (650) 508-6382
E: shockleyd@samtrans.com
Firm’s Role & Responsibilities
Fehr & Peers is evaluating express bus
routes for SamTrans along the US-101
corridor in San Mateo, San Francisco,
and Santa Clara Counties using big data
and the C/CAG model.
Key Staff
Daniel Jacobson and Drew Levitt
Status
Project ongoing, expected completion
2018
Budget
$180,000
UCSF TRANSPORTATION DEMAND
MANAGEMENT STRATEGIC
PLANNING AND IMPLEMENTATION
Client & Reference
Tammy Chan, Senior Planner
UCSF
T: (415) 476-9627
E: Tammy.Chan@ucsf.edu
Firm’s Role & Responsibilities
Fehr & Peers has supported UCSF in
identifying and evaluating improvements
to its TDM program based on extensive
survey efforts and research.
Key Staff
Eric Womeldorff and Teresa Whinery
Status
Project ongoing, expected completion
2018
Budget
>$100,000
21Proposal for the East of 101 Transportation Plan
RESUMESA
22
demand and transit operations, equity, disabled
access, customer experience, curb management,
and greenhouse gas emissions. The white papers
developed through this effort will help the City
assess possible policy options and provide the public
with more information on the benefits and impacts
of TNC operations.
SFMTA Sustainable Streets Division On-Call Transportation Consulting (San Francisco, CA)
Eric is serving as Principal-In-Charge of projects
through our on-call transportation consulting
contract with the SFMTA’s Sustainable Streets
Division. Through this contract, the SFMTA relies on
Fehr & Peers to take the lead on some of SFMTA’s
most challenging technically and analytically
multimodal projects.
UCSF Transportation Consulting (San Francisco, CA)
Along with José Farran of Adavant Consulting,
Eric serves as the de facto on-call transportation
consultant for UCSF. Together, they led the
transportation component for the UCSF Long Range
Development Plan (LRDP) EIR and the UCSF Physical
Options Study that preceded it.
Additional work for UCSF includes advising UCSF’s
Campus leaders as how best to update their already
sterling TDM offerings for students, employees,
and visitors (this process kicked off in Q 2017).
ABOUT
Eric has a keen understanding of the dynamic
between land use and transportation cultivated
through working on some of the most challenging
development projects that the City of San Francisco
and the greater Bay Area region have to offer. His
areas of expertise include the most advanced
transportation analysis techniques, CEQA practices
and policies, and helping clients determine how
changes in technology, demographics, and the
macro economy should be incorporated into
their transportation planning decisions so that
the communities they represent remain vital and
resilient.
He is the leader of Fehr & Peers’ San Francisco office
as well as frequent contributor to Fehr & Peers’
Land-Use Transportation Discipline Group; a group
of specialists whom collaborate to advance the state
of the transportation planning practice and develop
new technical innovations.
SELECT PROJECT EXPERIENCE
SFMTA TNC Studies (San Francisco, CA)
Eric is currently assisting the SF Municipal
Transportation Agency and the SF County
Transportation Authority strategize on a series
of studies to better understand the impact of
TNC operations in San Francisco. These studies
assess TNCs’ impacts on safety, congestion, transit
Principal-in-Charge
Eric Womeldorff, PE
EDUCATION
M.E. in Transportation Engineering,
University of Florida, 2005
B.S. in Civil Engineering, University of Florida, 2003
REGISTRATION/CERTIFICATION
Licensed in Engineering – State of California No. 81432
AFFILIATIONS
San Francisco Planning and Urban Research: Member
Institute of Transportation Engineers: Member
EXPERTISE
Emerging Mobility Trends / TNCs / AVs
Project Management
Integrated Land Use and Transportation
Transportation Demand Management
Travel Behavior Forecasting
Transit Planning
Multimodal Operations and Simulation
23Proposal for the East of 101 Transportation Plan
>Modeling Transit Engineering Infrastructure:
Synchro Can Do That?, ITE Annual District 6
Conference, 2013, Phoenix, Arizona (Andy
Kosinski, Eric Womeldorff, and Mike Hawkins)
>Preventing Carmageddon in San Francisco’s
Rapidly Densifying Core, Transportation
Research Board Annual Meeting, 2013,
Washington DC (Liz Brisson, Kyle Gebhart, Eric
Womeldorff, and Elizabeth Sall)
in a responsible and sustainable way. The effort
included the identification and evaluation of short-,
medium-, and long-term transportation programs
and strategies in five distinct but complementary
areas: Stanford commuters and TDM programs;
Stanford’s campus shuttle system, The Marguerite;
Biking to the Stanford campus; Stanford parking
policies and management; and internal circulation
on the Stanford campus.
This effort began with a benchmarking effort of
similar universities or service providers for each
of the above areas, continued with intense rounds
of brainstorming, evaluation, and screening with
internal Stanford stakeholders, and concluded
with the identification of programs and strategies
Stanford may pursue.
SELECT PUBLICATIONS & PRESENTATIONS
>Autonomous Vehicles and Urbanism: What’s
Next? 25th Congress for the New Urbanism,
2017, Seattle, Washington
>TNC 101: The Future is Already Here
Presentation to SF Municipal Transportation
Agency and SF Planning Departments, Spring
and Summer 2017
>Think Like a Futurist // Use Trendlab+ to Debate
VMT Trends, California Chapter, American
Planning Association Annual Meeting, 2015,
Oakland, California (Ron Milam and Eric
Womeldorff)
This data-driven, quantitative approach will allow
UCSF to focus their resources in an astute and
maximally effective way. Eric is also advising UCSF
on their partnership with UC Hastings to develop
student and employee housing at UC Hastings’ Civic
Center campus as well as advising and helping UCSF
gain entitlements for additional student housing
and a new Psychiatric Center in the Dogpatch
neighborhood of San Francisco.
Zuckerberg San Francisco General Hospital Transportation Consulting (San Francisco, CA)
Through a multiyear process, Eric helped the SF
Department of Public Health craft a TDM Plan and
Monitoring Agreement that would meet the tough
requirements of the SFMTA TDM Office. Once
implemented, the Plan will catapult ZSFG into a
group of peer leading edge medical Institutions with
leading edge TDM leading practices to match. It
defines methodologies for tracking TDM usage and
effectiveness and allows for pivots along the five
year implementation plan, if needed. The TDM Plan
and Monitoring Agreement and has been blessed by
the SFMTA Board and praised by the SF Board of
Supervisors.
Stanford University Sustainable Transportation Strategy Development (Stanford, CA)
Along with Arup, Eric helped to develop a strategic
transportation vision for Stanford University.
Essentially, Stanford is trying to determine
which TDM and parking strategies, multimodal
enhancements, transit improvements, etc. can best
be coupled with Stanford’s mission to aid it in growing
24
Genentech Master Plan Update (South San Francisco, CA)
As deputy project manager, Daniel led an update to
Genentech’s ten year development strategy for its
main campus in South San Francisco. Transportation
demand management (TDM) represented a focal
point of the Master Plan: Genentech set a goal of
35 percent of peak period trips via TDM modes.
To achieve this goal in a suburban office park
setting, the Master Plan and EIR identifies a range
of TDM strategies, services, and improvements to
maintain strong use of transit, carpooling, and active
transportation amid a growing campus.
Stanford University Transportation Strategy (Stanford, CA)
As task lead, Daniel supported the development
of a strategic transportation vision for Stanford
University. The study sought to identify and analyze
the effectiveness of potential TDM, parking, active
transportation, transit, and vehicle improvements
to enable the University’s next stage of growth.
The study considered short-, medium-, and long-
term transportation programs and projects. The
project included extensive coordination with
internal stakeholders and benchmarking with peer
instructions and TDM programs.
ABOUT
Daniel is a senior transportation planner focusing
on transit, station access, land use, and complete
streets projects. His experience spans the spectrum
of project development, from feasibility studies
and alternative analyses to conceptual design and
program management. Daniel brings a passionate,
problem-solving approach to transportation projects
in order to achieve meaningful, implementable
outcomes.
SELECT PROJECT EXPERIENCE
SamTrans Express Bus Feasibility Study (San Francisco Peninsula, CA)
As project manager, Daniel led a feasibility study
to reintroduce express bus service along the US-
101 corridor on the Peninsula. SamTrans ceased
operations of express buses in 2010 amid declining
ridership associated with the Great Recession and
competition from BART and Caltrain. The agency
is considering reintroduction of express services
in coordination with the US-101 Managed Lanes
project. Daniel identified opportunity travel markets
underserved by regional transit and tech shuttles by
analyzing Streetlight GPS data, the CCAG model,
and previous express bus ridership patterns. Based
on this analysis, Daniel led the development of route
concepts and ridership forecasts.
Project Manager
Daniel Jacobson
EDUCATION
B.A., with Honors, Urban Studies
Stanford University
EXPERTISE
Transit Planning
Complete Streets Planning/Design
Station Access Planning
Campus Master Planning
Transportation Impact Analysis
RECENT AWARDS
APA Northern Section 2017 Hard Fought Victories
Award, Willits Main Street Enhancement Plan
25Proposal for the East of 101 Transportation Plan
a section of US-101 undergoing relinquishment by
Caltrans as a result of the Willits Bypass Project. It
focused on addressing key corridor issues such as
traffic calming, bicycle and pedestrian safety, transit
operations, local business access, and streetscape
beautification. Daniel concurrently led a circulation
study for the Downtown streets network to evaluate
complementary complete streets improvements.
Millbrae Station Access Plan (Millbrae, CA)
Daniel developed a multimodal station access plan
for Millbrae Station as a part of the City’s Station
Area Specific Plan. The plan evaluated access
and circulation for the proposed transit-oriented
development project surrounding the station.
Key considerations included bus and shuttle
accommodations, kiss-and-ride circulation, and
bicycle and pedestrian connectivity. The plan was
conducted on behalf of BART, in coordination with
the City of Millbrae, Caltrain, and SamTrans.
Washington District Transportation Management Plan (West Sacramento, CA)
As task lead, Daniel developed complete streets
guidelines to support multimodal circulation and
transit-oriented development in West Sacramento’s
Washington District. The guidelines included
concepts for a layered transportation network and
improvements to transit, bicycle, pedestrian, and
vehicle networks.
as an on-demand service enabled by both phone-
and app-based booking. The SRTP culminated in a
procurement process for a new on-demand transit
software platform to improve the efficiency and
responsiveness of booking, dispatch, and routing
bus services.
Station Planning for Caltrain Modernization (SF Peninsula, CA)
As deputy project manager, Daniel led a review of
station access priorities for a redesigned Hillsdale
Station as a part of the Caltrain Modernization
project. Daniel evaluated existing and future needs
for buses, shuttles, kiss-and-ride, bicyclists, and
pedestrians. Daniel worked closely with Caltrain
staff to analyze strategies to accommodate
passengers during construction of the new station
and associated grade separations.
Stockton Bicycle Master Plan (Stockton, CA)
As task lead, Daniel led a citywide assessment
of opportunities and constraints for the City of
Stockton’s Bicycle Master Plan. Daniel managed a
comprehensive Level of Traffic Stress (LTS) analysis
and bicycle safety assessment to identify existing
challenges in the City’s network and potential
improvements. Daniel worked closely with the
Local Government Commission (LGC) in community
outreach efforts.
Willits Main Street Corridor and Downtown Circulation Studies (Willits, CA)
Daniel co-led an award-winning community-driven
complete streets design process for the Main
Street corridor in Willits. The project redesigned
California High Speed Rail Station Planning and EIR/EIS Transportation Section (San Francisco-San Jose and San Jose-Merced Subsections, CA)
As deputy project manager, Daniel led the
development of the Transportation Section of
the EIR/EIS for the California High Speed Rail
San Francisco-San Jose and San Jose-Merced
subsections. Daniel supported the development of
station concept plans and mode of access projections
for four HSR stations, including San Francisco,
Millbrae, San Jose, and Gilroy. Daniel analyzed
station access facility needs, including demand for
passenger loading, parking, bus facilities, bicycle
parking, and bicycle and pedestrian access. Daniel
participated in several station planning charrettes
and provided recommendations for initial station
design and circulation concepts. Upon completion
of the station planning process, Daniel led a team of
30 staff to undertake the transportation analysis for
the EIR/EIS.
Rossmoor Short Range Transportation Plan (Walnut Creek, CA, 2017)
As project manager, Daniel led a Short Range
Transit Plan (SRTP) for the Rossmoor senior living
community in Walnut Creek. As one of the largest
senior communities in California, Rossmoor operates
fixed route, dial-a-bus, and paratransit services.
The SRTP evaluated opportunities to increase
residents’ mobility as well as service productivity.
Community engagement represented a key focus
of the SRTP process, including surveys distributed
on-board, online, and in the local newspaper, as
well as outreach at community events. Daniel led
an innovative analysis to redesign the bus network
26
engaged thousands of City residents through both
online and in-person engagement tools.
Monterey Citywide Transportation and Parking Study (Monterey, CA)
Matt managed a diverse project that developed a
comprehensive circulation analysis and plan for the
City of Monterey. The analysis required multi-modal
transportation planning to consider opportunities to
enhance bicycle, pedestrian, and transit access, as
well as an efficient and effective parking program.
Fehr & Peers led a three-day community charrette
as part of the project to collaborate with City staff,
major stakeholders, and community members on
effective transportation and parking solutions.
San José Diridon Station Area Plan (San José, CA)
Matt managed this project for Fehr & Peers, which
developed access and circulation plan options, as
well as a preferred multimodal access, circulation
and connectivity plan for the Diridon Station Area
Plan in San José. Our work included development of
concepts for the proposed transportation network
and recommendations to minimize conflicts between
travel modes and maximize circulation efficiency.
Samtrans/Caltrain Transportation Planning On-Call (San Mateo County, CA)
Matt managed the Fehr & Peers team for this multi-
year on call planning contract, which includes
ABOUT
Matt has over 15 years of experience and is an
expert in sustainable transportation and mobility
strategies. He has an extensive background in
transit planning, integrated transportation and
land use studies, bicycle and pedestrian planning,
multimodal corridor studies, and in non-motorized
travel demand forecasting. He has served as project
manager on numerous multimodal transportation
studies and recently managed Fehr & Peers’ role on
the Caltrain Electrification EIR. Matt also directs the
firm’s FP Think initiative which focuses on disruptive
changes affecting the transportation and mobility
sector.
SELECT PROJECT EXPERIENCE
Redwood City Moves, Citywide Transportation Plan (Redwood City, CA)
Matt is managing a multidisciplinary team of planners,
urban designers, and engineers for this project, which
is developing a transportation plan that supports an
improved quality of life, health, and sustainability for
the City’s residents. To accomplish this goal, Fehr
& Peers devoted significant time to understanding
the travel patterns within and through Redwood
City. This process laid the groundwork for the City
to identify and address the most pressing challenges
now and into the future. Fehr & Peers also managed
comprehensive outreach efforts, which ultimately
Technical Advisor
Matt Haynes, PE, AICP
EDUCATION
M.S. in Transportation Engineering, University
of California, Berkeley, 2001
M.C.P. in City and Regional Planning,
University of California, Berkeley, 2001
B.S. in Civil and Environmental Engineering (with
honors), University of California, Davis, 1999
REGISTRATION/CERTIFICATION
Professional Engineer, CA
AICP
AFFILIATIONS
American Planning Association / AICP
Licensed Civil Engineer in CA
Congress for the New Urbanism
SPUR San Jose Policy Board
27Proposal for the East of 101 Transportation Plan
prototypes for effective, efficient circulation
amongst campus subareas.
Genentech Transit Hub and Bus Stop Design Studies (South San Francisco, CA)
As part of implementation of the Genentech
Master Plan, Matt managed several studies to
develop detailed designs to evaluate transit center
alternatives, provide high-quality bus waiting areas
and improve shuttle route efficiency on Genentech’s
South San Francisco campus.
Ventura Carbon Reduction Tool (Ventura, CA)
Matt managed Fehr & Peers’ efforts on this
project, which developed a tool to analyze various
programs related to energy and greenhouse gas
reduction. Strategies contained in the tool included
transportation and land use strategies that would
decrease vehicle miles travelled, including improved
bicycle and pedestrian infrastructure, parking
management strategies and carsharing.
San Francisco Pedestrian Master Plan and Pedestrian Volume Model (San Francisco, CA)
Matt co-managed this project which included
development of pedestrian travel forecasts,
a detailed project prioritization methodology
supported by a GIS-based pedestrian volume model,
comprehensive collision analysis, and a summary of
innovative technologies.
which included performing a market analysis of
express bus patrons and evaluating opportunities to
better capture target rider groups. This analysis was
used to help identify potential service changes and
partnership opportunities between VTA and local
shuttle providers.
Google Transportation Master Planning (Mountain View, CA)
Matt has served as Project Manager and Principal in
Charge of several transportation projects and tasks
related to Google’s campus master planning efforts
over the last five years. This has included extensive
work analyzing transportation patterns and
improvement needs for all travel modes, including
bicycling, walking, gBus and automobile access.
Genentech Campus Master Plan (South San Francisco, CA)
Matt managed the transportation element to
the Genentech Campus Master Plan, which was
designed to provide a 10-year development strategy
for Genentech’s main campus in South San Francisco.
At buildout, the campus will include over 6 million
square feet of development and accommodate over
15,000 employees.
Facebook Master Planning Studies (Menlo Park, CA)
Matt has been overseeing several aspects of Fehr &
Peers’ ongoing transportation master planning work
for Facebook, including developing transportation
circulation and access concepts for several new
campus buildings, evaluating employee connectivity
options and developing internal circulation
consulting support services for various transit
projects in San Mateo, Santa Clara and San Francisco
Counties. Key projects have included the Caltrain
Ticket Vending Machine Replacement Study,
Caltrain Strategic Plan Update, and HSR Blended
Service Operational Analysis.
Caltrain Electrification Project EIS/EIR
Matt managed theFehr & Peers used several
innovative approaches to analyze the effects of the
Electrification Project on station access, at-grade rail
crossings and on local and regional traffic patterns.
This included developing a customized mode-of-
access Direct Ridership Model (DRM) to evaluate
changes in ridership by access mode and developing
a detailed microsimulation model to study the effects
of increased train frequencies at rail crossings.
Envision 2040 General Plan Update (San José, CA)
Matt served as project manager this project, which
includes the transportation analysis and circulation
policy development for the Envision San José 2040
General Plan update. Major elements of the project
have included development of a citywide network
of street typologies and innovative travel demand
model enhancements including the addition of smart
growth sensitivity, greenhouse gas emission outputs
and direct transit ridership forecasting. A key goal of
the General Plan is to promote San José as a walking
and bicycling-first City.
VTA Express Bus Business Plan (Santa Clara County, CA)
Matt managed Fehr & Peers’ role on this study,
28
SELECT PROJECT EXPERIENCE
Expert Panels/Committees
Participated in expert panels related to travel
demand forecasting, traffic simulation, and smart
growth planning.
>White House Area Transportation Study, FHWA
– Member of Transportation Working Group
(2006-2007)
>Assessment of Local Models and Tools for
Analyzing Smart Growth – Caltrans – Member
of Technical Advisory Committee, 2007
>California RTP Guidelines Update for
Compliance with Green House Gas Analysis
Requirements of AB32 – Caltrans – Member
of Regional Transportation Plan Modeling Sub-
Work Group (2007-2008)
>California RTP Guidelines Update for
Compliance with SB 375 – California
Transportation Commission - Member of
Regional Transportation Plan Guidelines
subcommittee and Modeling subcommittee
(2009-2010)
>SACOG DaySim-TRANSIMS Peer Review –
FHWA – (2009)
ABOUT
Ron is a Principal with Fehr & Peers located in the
Roseville, California office. He is actively involved
in a wide variety of project work but also finds time
to co-lead the firm’s research and development
efforts and teach transportation and land use
planning courses for UC Davis. Ron has an extensive
background in GHG and VMT analysis, big data
analysis, travel demand model development and
applications, traffic operations analysis, micro-
simulation modeling, and transportation impact
studies involving NEPA and CEQA. He has also
published papers on a wide variety of transportation
planning and traffic engineering topics and received
recognition for his work that includes the Institute
of Transportation Engineer’s (ITE) National Past
President’s Award and best paper honors at the
Transportation Research Board (TRB) Conference
on Planning Applications. His recent work has
included developing recommended practices on
VMT modeling and analysis for the FHWA Handbook
for Estimating Transportation Greenhouse Gases
for Integration into the Planning Process and a
VMT White Paper for the California Governor’s
Office of Planning and Research related to SB 743
implementation.
Technical Advisor
Ron Milam, AICP, PTP
EDUCATION
B.S. (with Highest Honors), Environmental Policy Analysis
and Planning (Emphasis on Land Use and Transportation
Planning), University of California at Davis, 1990
REGISTRATION/CERTIFICATION
American Institute of Certified Planners (011595)
Transportation Professional Certification Board
Inc., Professional Transportation Planner (52)
AFFILIATIONS
Transportation Research Board (TRB)
Institute of Transportation Engineers (ITE)
American Planning Association (APA)
RECENT AWARDS
APA Sacramento Valley Section 2012 Innovation in
Green Community Planning for the City of Sacramento
Climate Action Plan (Fehr & Peers – subconsultant)
APA Sacramento Valley Section 2012 Focused Issue
Planning Award for the Sacramento River Crossing
Alternatives Study (Fehr & Peers – prime consultant)
29Proposal for the East of 101 Transportation Plan
>US 50/Rancho Cordova Parkway Interchange
VMT Analysis, Rancho Cordova, CA, 2010
>I-80/SR 65 Interchange and Freeway Corridor
Study VMT Analysis, Placer County, CA, 2014
Big Data for Transportation Analysis
Project director, project manager, or technical
specialist developing and applying models built from
cell phone and GPS OD data, crowd-sourced GPS
speed data, license plate surveys, transit surveys,
household surveys, and social media API feeds.
>San Joaquin Valley Model Improvement Program
>AMBAG OD Study
>Napa County OD Study
>Sacramento Entertainment and Sports Complex
Transportation Impact Study
>SANDAG SR 125 Toll Road Before/After OD
Study
>City of Citrus Heights General Plan Update and
Climate Action Plan, 2011
>Sacramento County General Plan VMT Analysis,
2010
>Sacramento Municipal Utility District (SMUD)
Greenhouse Gas Inventory Analysis, 2010
>Yolo County General Plan and Climate Action
Plan, 2010
>City of Woodland General Plan, 2014
>City of Santa Rosa GHG Reduction Strategy,
2011
>City of Roseville Sustainability Plan, 2010
>Tahoe Regional Planning Agency (TRPA)
Regional Plan and Regional Transportation Plan
VMT Analysis, 2010
>Sonoma Mountain Village VMT Analysis, 2009
>Newhall Mission Village Draft EIR VMT Analysis,
Los Angeles County, 2010
>Newhall Entrada Village Draft EIR VMT Analysis,
Los Angeles County, 2010
>Centennial VMT Analysis, Los Angeles County,
2011
>El Rancho San Benito Draft EA VMT Analysis,
San Benito County, 2009
>I-80/Eureka Road Interchange VMT and Fuel
Consumption Analysis, Roseville, CA 2010
>TRB ADB45 Committee – Travel Forecasting
Resource (2010-2013)
>Innovative Urban Mobility Services Meeting –
National Academy of Sciences/TRB (2014)
>OPR SB 743 Modeling Convenings for SB 743
(2015)
VMT and GHG Analysis
Project director, project manager, or technical
specialist preparing VMT and GHG analysis for
general plans, climate action plans, greenhouse
gas reduction plans, and transportation analysis
guidelines.
>FHWA Handbook for Estimating Transportation
Greenhouse Gases for Integration into the
Planning Process
>VMT White Paper for the California Governor’s
Office of Planning and Research related to SB
743 implementation
>California RTP Guidelines Update for Compliance
with SB 375 – California Transportation
Commission, 2010
>State of Washington Greenhouse Gas Analysis
Tools Evaluation, WA, 2010
>City of Sacramento Climate Action Plan, 2011
>City of Sacramento General Plan, 2014
>City of Los Angeles Westside Plan, 2012
>City of Pasadena General Plan, 2014
30
as part of the Brentwood Surface Lot and the
surrounding local serving retail. Fehr & Peers will
provide three parking layout conceptual designs that
provide better pedestrian and vehicle circulation.
Additionally, Fehr & Peers will provide a series
of potential streetscape improvements for the
surrounding blocks in order to improve circulation
between pedestrians, bicyclists, loading, and
vehicles.
Oyster Point Specific Plan (South San Francisco, CA)
Oyster Point Development has retained Fehr &
Peers to evaluate internal intersection operations
related to the Oyster Point Specific Plan Update.
The Oyster Point Specific Plan was approved in 2011
and included over 2 million square feet of office
and research and development space. Since then,
the Oyster Point Development has been revised to
include a mix of land uses including office, research
and development, and retail space. Fehr & Peers
was retained to complete transportation analysis to
inform the roadway network design and understand
how the proposed project would impact existing
conditions. As project manager, Sarah led efforts
to analyze internal intersections using a micro-
simulation model to address how the proposed
project will operate internally and impact the existing
congested Oyster Point Boulevard corridor. Sarah
has used the traffic modeling software, to identify
ABOUT
Sarah is a transportation engineer in the San
Francisco office of Fehr & Peers. She joined Fehr &
Peers in 2010 after completing her degree in Civil
Engineering with a specialization in Transportation.
Her expertise consists of project management,
transportation operations, transit operations, and
traffic engineering. Sarah, who was born and raised
in South San Francisco, is grateful for the opportunity
to continue to work with the community she grew up
in as a project manager for the South San Francisco
Traffic Engineering On-Call and several other projects
in the City and surrounding area. Her experience
at Fehr & Peers includes project management,
transportation operations analysis, transit planning,
transportation engineering, transportation impact
analysis, travel demand forecasting, and bicycle and
pedestrian enhancement plans. Sarah’s experience
in a diverse set of roles and projects has allowed her
to bring a multimodal approach to each project.
SELECT PROJECT EXPERIENCE
Brentwood Circulation Study (South San Francisco, CA)
Sarah is the project manager for the Brentwood
Circulation Study. As part of the traffic engineering
on-call, the City of South San Francisco is addressing
pedestrian, vehicle, and parking circulation issues
Senior Transportation Engineer
Sarah Nadiranto Chan, PE, TE
EDUCATION
B.S. in Civil Engineering, University of California, Irvine, 2010
REGISTRATION/CERTIFICATION
Licensed Professional Civil Engineer,
State of California (#83414)
Licensed Professional Traffic Engineer,
State of California (#2808)
EXPERTISE
Transportation Impact Analysis
Traffic Engineering
Parking Design
Transportation Conceptual Design
Freeway Operations Analysis
Transit Operations Analysis
Project Management
31Proposal for the East of 101 Transportation Plan
uses a corridor-specific traffic assignment model
to translate demand forecasts into constrained
forecasts, followed by a traffic micro-simulation
model that allows us to accurately evaluate the
detailed nuances of Express Lane design options.
The final work product for Fehr & Peers will be a
detailed Traffic Operations Analysis Report covering
the HOV-to-Express-Lane conversions, consistent
with the Caltrans Traffic Operations Policy Directive
on managed lanes.
Bayhill Specific Plan (San Bruno, CA)
The Bayhill Specific Plan, located in the City of San
Bruno, is the home to the largest office park in the
city and includes offices for YouTube, Walmart, as
well as commercial space in the Bayhill Shopping
Center. The purpose of the project is to develop a
vision for the Bayhill area that invests in its existing
and future residents and employers. The project’s
proximity to the San Bruno BART and Caltrain
Station, as well as regional facilities including US-
101, I-280, and I-380, make the Bayhill project site
unique with respect to the variety of travel options.
As the transportation lead, Fehr & Peers will assist
the project team in evaluating key internal and
external intersections and roadway segments to
understand how the project may impact the existing
infrastructure. Fehr & Peers will also document
potential transportation opportunities to provide a
more cohesive multi-modal network that is inviting
for all users.
680 North Express Lane Project (Contra Costa County, CA)
The Contra Costa Transit Authority (CCTA), in
cooperation with the Metropolitan Transportation
Commission (MTC), the California Department of
Transportation (Caltrans), and the Federal Highway
Administration (FHWA), proposes to convert the
existing High Occupancy Vehicle (HOV) lane on
southbound Interstate 680 (I-680) into express
lanes. The existing HOV lanes in the southbound
direction of I-680 would be converted from just
south of Marina Vista Avenue in Martinez to just
south of Treat Boulevard in Walnut Creek and the
northbound I-680 HOV lane would be converted
from I-680/State Route (SR) 242 Interchange to
approximately Marina Vista Avenue. Separate
from this project, CCTA is completing preliminary
engineering from Treat Boulevard to Rudgear Road
(EA 3A5800). As part of this project, the agencies
plan to convert a proposed HOV lane extension into
an express lane as well. Collectively, these I-680
express lane conversions constitute the Project.
As we have experienced on other projects, traditional
traffic operations analysis tools (such as FREQ or
HCS) are often not sensitive enough to the special
characteristics of Express Lanes to adequately
analyze the complicated weaving behaviors
associated with access points and the interrelated
effects of toll lane operation and adjacent mixed-
flow lanes, particularly on facilities that experience
moderate levels of congestion. Our technical
approach to the 680 North Express Lanes project
roadway improvements such as creating a corridor
that’s inviting for all users and has since worked with
the project team to prepare conceptual drawings of
potential improvements that benefit multiple users
and achieve the circulation goals of the project.
Candlestick Point / Hunters Point Design (San Francisco, CA)
Sarah is the deputy project manager for the
Transportation Study for the redevelopment of
Candlestick Point and the Hunters Point Shipyard,
a former Navy base. This project would add over
10,000 new housing units, 885,000 square feet
of retail space, and over 2.5 million square feet
of office/research and development space – a
development on the scale of entire neighborhoods of
San Francisco. Fehr & Peers is involved in developing
the internal circulation network for the site designed
to encourage walking, bicycling, and transit use and
a robust package of transit service improvements,
including new express buses to Downtown San
Francisco and a new Bus Rapid Transit (BRT) route
connecting the project site with regional transit
hubs, such as Caltrain and BART. This highly-
controversial and complex project and its EIR were
approved and certified by the San Francisco Board
of Supervisors in June 2010 and won the American
Planning Association Award for Hard-Fought
Victory in early 2012. Currently, Sarah is serving as
the Project Manager for traffic engineering design
work related to the development of the Candlestick
Point / Hunters Point Project.
32
Alameda Point TDM Plan Implementation (Alameda, CA)
Teresa is the project manager for the implementation
of the TDM plan for a new mixed-use, transit-
oriented community in the City of Alameda. The
project involves implementing the initial steps of the
TDM plan over the first three years of the planning
process. The project includes creating a funding
mechanism for the plan, establishing a TMA, creating
a monitoring and evaluation plan, and establishing
initial programs and community website.
Lincoln Centre Campus Redevelopment EIR (Foster City, CA)
Teresa worked as a transportation planner to
prepare key sections of the EIR for a 595,000 square
foot bio-pharmaceutical campus in Foster City, in
the San Francisco peninsula. She was responsible
for preparing the traffic impact analysis, including
intersection operations and the pedestrian, transit,
and transportation demand management elements
of the report.
Inner Harbor Specific Plan EIR (Redwood City, CA)
Teresa worked as the transportation analyst to help
prepare the traffic impact analysis for a large specific
plan east of US-101 in Redwood City. In addition
ABOUT
Teresa is a transportation planner who is passionate
about data-driven analysis of where, when, and how
we travel. Her approach to problem-solving involves
identifying unique and elegant methods of applying
available information to find the right transportation
solution for the context and issue at hand. Her
areas of expertise include transportation demand
management, transportation policy analysis, and
interactions between land use development and
travel behavior.
SELECT PROJECT EXPERIENCE
San Francisco Transportation Sustainability Program (San Francisco, CA)
Teresa provided analysis and recommendations
in support of a new Transportation Demand
Management Ordinance in the City of San Francisco.
She assisted with the collection of travel behavior
data at dozens of sites within San Francisco for
use in a data-driven analysis of how varying TDM
measures and land use contexts affect behavior.
This research was directly used in setting the policy
direction and final structure of the TDM Ordinance
adopted in early 2017.
Transportation Planner
Teresa Whinery, AICP
EDUCATION
Masters in Urban and Regional Planning,
University of California Los Angeles, 2014
B.A., Public Policy, Stanford University, 2008
REGISTRATION/CERTIFICATION
AICP
AFFILIATIONS
Women’s Transportation Seminar (WTS)
American Planning Association (APA)
American Institute of Certified Planners (AICP)
EXPERTISE
Transportation Demand Management
Transportation Policy and Planning
Parking Demand and Pricing
Travel Demand Forecasting
Transportation Impact Analysis
33Proposal for the East of 101 Transportation Plan
SELECT PUBLICATIONS & PRESENTATIONS
>Safe Travels: An Assessment of the Current
Context, Barriers, and Opportunities Facing
Safe Routes to School Programs in Los Angeles
County (Report), 2014, UCLA Urban Planning
Master’s Program Applied Research Project
Teresa was responsible for writing and summarizing
several years of analytical work, culminating in the
creation of a detailed phased implementation and
financing strategy for $195 million of transportation
projects over a 25 year period.
AltSchool Transportation Demand Management Plan (San Francisco, CA)
Teresa prepared an analysis of traffic management
and transportation demand management policies
and strategies for AltSchool, a collection of small
private schools operating in urban environments.
Responding to their unique urban location, typical
travel patterns, and the needs of school-age children
and their parents, Teresa developed both a list
of potential strategies and recommendations for
AltSchool management, as well as a Congestion
Management Plan template for use in submittals for
new school sites.
1515 South Van Ness Transportation Impact Study (San Francisco, CA)
Teresa worked as a transportation planner to
perform vehicle volume forecasts and transportation
impact analysis for a residential development in San
Francisco’s Mission neighborhood. Teresa used
model runs from the City’s travel demand model,
SF-CHAMP, to generate intersection level turning
movements and vehicle forecasts for the study area.
Teresa also prepared trip generation for the site, and
analyzed the effect of project trips on vehicle traffic,
pedestrian and bicycle safety, and transit facilities
within the study area.
to providing technical analysis concerning traffic
operations using microsimulation, she prepared an
initial assessment of potential TDM measures and
programs to help reduce the impact of resulting
vehicular traffic on surrounding communities.
Mission Rock EIR (San Francisco, CA)
Teresa worked as a transportation planner to prepare
analysis for the TIS and EIR for a large mixed-use
development in the Mission Bay neighborhood of
San Francisco. Work included development of future
year traffic volume forecasts, queuing analysis,
and assessment of the project’s proposed parking
management plan.
Golden State Warriors Arena EIR (San Francisco, CA)
Teresa worked as a transportation planner to perform
transportation impact analysis for use in the Golden
State Warriors Arena EIR, a controversial project
in San Francisco’s Mission Bay neighborhood. This
project included analysis of the effects of project
traffic on local intersections, including analysis of
vehicle delay and queuing at intersections in four
separate time periods and under two scenarios.
Golden Gate National Recreation Area Long Term Transportation Plan (San Francisco, CA)
Teresa worked as the project planner to finalize
the GGNRA Long Term Transportation Plan. This
comprehensive plan includes financial and technical
details for a wide variety of capital improvement
projects as well as programmatic interventions.
34
SamTrans Express Bus Feasibility Study (San Mateo County, CA)
Fehr & Peers is helping SamTrans explore the
potential for several express bus routes between
San Mateo County communities and job centers in
San Francisco and Santa Clara Counties. As project
planner, Drew analyzed a large StreetLight dataset
and synthesized that data source with regional travel
model outputs and the 2012 California Household
Travel Survey to ensure that a critical travel market
analysis was unbiased and accurate.
Transportation Impact Analysis Guidelines Update (San Francisco, CA)
Fehr & Peers is leading an update to the San
Francisco Planning Department’s Transportation
Impact Analysis Guidelines, refreshing 25-year-old
data and rethinking the analytical workflow. Drew
managed extensive data collection and combined
new person-trip counts and intercept surveys with
Census Bureau, California Household Travel Survey,
and other existing datasets.
SELECT PUBLICATIONS
>Incorporating Equity and Resiliency in Municipal
Transportation Planning: Case Study of Mobility
Hubs in Oakland, California (Transportation
Research Record, 2016)
ABOUT
Drew is adept at delivering insights that shape
effective and equitable transportation decision. He
has a strong background in Big Data analysis and
has developed expertise in cross-referencing and
integrating multiple data sources to ensure accurate
results. His skill areas include transportation
impact analysis, transit market analysis, and
city transportation policy development. While
completing his Master of City Planning degree at
UC Berkeley, Drew focused on how interactive data
visualizations can improve communication between
transportation planners and members of the public.
SELECT PROJECT EXPERIENCE
Smart and Equitable Mobility Hubs Study (Oakland, CA)
Drew was the planner for an innovative project
with the City of Oakland. The client is interested
in deploying the concept of “mobility hubs,” or
places where multiple transportation modes meet,
to deliver flexible, cost-effective transportation
options to the historically underserved citizens
of East Oakland. Drew and the Fehr & Peers team
developed a sophisticated web map/tool that
enabled City of Oakland staff to identify promising
mobility hub sites by quickly cross-referencing
equity-focused sociodemographic data from the
Census Bureau, local transportation infrastructure
data, and parcel-level land use data.
Transportation Planner
Drew Levitt
EDUCATION
Master of City Planning, Transportation Planning and
Policy, University of California, Berkeley, 2016
B.A., Music, Yale University, 2008
AFFILIATIONS
American Planning Association
San Francisco Planning + Urban Research Association
Young Professionals in Transportation
35Proposal for the East of 101 Transportation Plan
to accurately forecast internalized trips. Mike also
guided the project through EIR certification and
approval stages.
Foster City Pedestrian and Bicycle Assessment (Foster City, CA)
Mike served as the project manager for this
comprehensive study in Foster City. Fehr & Peers
developed Safe Routes to School recommendations
for four local schools and provided a citywide bicycle
network assessment, including level of traffic stress
analysis. Fehr & Peers also provided peer review
support for a traffic signal network assessment
and several bicycle infrastructure plans. Mike was
responsible for overseeing all technical work and
coordinating walking audits at the four Foster City
schools.
Millbrae Station Area Specific Plan (Millbrae, CA)
Mike served as the deputy project manager and
lead transportation engineer for Fehr & Peers on
the Millbrae Station Area Specific Plan Project. We
provided multimodal transportation engineering
and planning services for the Millbrae Intermodal
Station and the surrounding Specific Plan Area. Mike
coordinated with several regional transportation
agencies, local jurisdictions, as well as private
developers to develop a Station Area Specific Plan
and Station Access Plan that accommodates all
ABOUT
Mike is a transportation engineer/planner with
over five years of experience in the field. Mike has
served as project manager on a wide variety of
transportation-related projects, from large-scale
transportation impact studies that require the most
advanced, state-of-the-practice analysis techniques,
to transportation demand management studies
that focus on creative ways to reduce vehicle miles
traveled. Mike has also been the technical leader on
many challenging, high-profile projects throughout
San Francisco, Napa, and San Mateo Counties.
This diverse transportation experience allows him
to bring a multi-disciplined and technical approach
to transportation projects of all sizes and settings.
Mike is well versed in many technical software
packages that can help to visualize the most complex
transportation problems.
SELECT PROJECT EXPERIENCE
South San Francisco Station Area Specific Plan (South San Francisco, CA)
Mike managed the transportation analysis of the
South San Francisco Station Area Specific Plan.
The Plan promoted alternative modes of access
to improve connectivity between proposed new
Caltrain station and downtown South San Francisco.
Mike applied complex state-of-the-practice mixed-
use trip generation and distribution methodologies
Transportation Engineer/Planner
Mike Hawkins, PE
EDUCATION
B.S. in Civil Engineering, Cal Poly San Luis Obispo, 2011
REGISTRATION/CERTIFICATION
Licensed, Civil Engineering, California, No. 83513
Leadership in Energy and Environmental Design
(LEED) Green Associate, 2012; No. 10723837
AFFILIATIONS
Institute of Transportation Engineers (ITE)
San Francisco Planning and Urban Research (SPUR)
Order of the Engineer
EXPERTISE
Transportation Demand Management
Transportation Impact Analysis
Traffic Operations and Multi-Modal Simulation
Multimodal Planning
Transportation Design
Mixed-Use (MXD) Trip Generation
36
SELECT PUBLICATIONS & PRESENTATIONS
>Using the Versatility of VISSIM to Model the
Versatility of Roundabouts, TRB International
Conference on Roundabouts, 2014, Seattle,
Washington
>Modeling Transit Engineering Infrastructure:
Synchro Can Do That?, ITE Annual District 6
Conference, 2013, Phoenix, Arizona (Andy
Kosinski, Eric Womeldorff, and Mike Hawkins)
data collection, validating, and finally the preparation
and distribution of the Triennial TDM Monitoring
Report.
Inner Harbor Specific Plan Circulation Element and EIR (Redwood City, CA)
As the technical lead for Fehr & Peers for the Inner
Harbor Specific Plan circulation element and the
transportation and circulation section of the Draft
EIR, Mike oversaw technical analysis associated
with the Inner Harbor Specific Plan and Harbor
View Projects in Redwood City on the intersection,
freeway, pedestrian, bicycle, and transit systems.
The analysis included development of a complex
Synchro/SimTraffic traffic simulation model and Fehr
& Peers’ mixed-use trip generation “MXD” tool. Mike
also led the effort in responding to public comments
on the transportation section of the DEIR.
Golden State Warriors Arena Transportation Management Plan (San Francisco, CA)
Mike served as lead planner for this highly
controversial projects in the San Francisco Mission
Bay neighborhood. Fehr & Peers coordinated with
many public and private stakeholders to create a
TMP that met the needs of the project sponsor
while integrating into the neighborhood. The project
used other urban sports arenas and special event
centers to craft a unique TMP that functions under
a wide range of conditions. A key focus of the TMP
was to encourage alternative transportation such
as pedestrian, bicycle, transit, TNC vehicles, and
shuttle access to the site to reduce single occupancy
vehicles and VMT at the site.
users. The project focused on safe, convenient,
and reliable alternative transportation (transit,
pedestrian, and bicycle) access in the Plan Area,
including accommodating bicycle and pedestrian
access across the El Camino Real barrier. Analysis
included complex transit ridership forecasts and
mixed-use trip generation.
Foster City General Plan Update (Foster City, CA)
Mike served as the lead transportation engineer
for Foster City’s update to the General Plan
Circulation Element. Mike’s role involved analyzing
the operation of the existing transportation system
and determining the required improvements to
accommodate demand from future planned land
uses. The update also included a review of existing
goals, policies, and implementation measures to
ensure that they strongly support all travel modes to
minimize vehicle trip making and enhance livability.
Foster City was interested in including a quantitative
analysis of pedestrian and bicycle circulation in the
General Plan EIR, including a Level of Service analysis
for pedestrian, bicycle, and transit conditions,
typically referred to Multi-Modal Level of Service
(MMLOS).
Britannia Oyster Point TDM monitoring (South San Francisco, CA)
Fehr & Peers prepared Triennial TDM reports on
an on-going basis. These reports were intended to
document the effectiveness of tenants’ final TDM
Plans in achieving their required alternative mode
use percentage. Mike assisted with the surveying,
37Proposal for the East of 101 Transportation Plan
38
E101 Transportation Study
Consultant Interviews
Rating Summary
CRITERIA
MAX
POINTS Ra
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Project Understanding 40 34 30 35 99 38 35 40 113 37 30 35 102 35 30 35 100
Qualifications of Firm and Staff 25 21 20 15 56 24 25 25 74 24 25 25 74 22 20 20 62
Presentation At Interview 35 28 25 30 83 33 35 30 98 31 30 30 91 30 20 30 80
Total 100 83 75 80 238 95 95 95 285 92 85 90 267 87 70 85 242
TJKM Fehr & Peers Kittleson/Nelson
Nygaard DKS/Alta
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-294 Agenda Date:4/11/2018
Version:1 Item #:7a.
Resolution approving a consulting services agreement with Fehr &Peers of San Francisco,California for the
East of 101 Transportation Plan in an amount not to exceed $150,000,authorizing the City Manager to execute
the agreement, and authorizing a budget of $150,000.
WHEREAS,the City of South San Francisco (City)has identified the need to conduct a thorough analysis of
existing traffic congestion within the East of 101 employment campus; and
WHEREAS,the City is seeking ways to better manage growth in the industrial and research development parks
in the East of 101 area to ensure a high-quality employment environment; and
WHEREAS,the development and implementation of the East of 101 Transportation Plan (“Project”)aims to
explore a range of transportation improvements in order to address current congestion,and accommodate
continued growth and development; and
WHEREAS,the City issued a Request for Proposals (RFP)for Professional Services on November 29,2017,
received four qualified proposals, and interviewed all proposing consultants on January 25, 2018; and
WHEREAS,based on the interviews and the qualifications submitted,Fehr &Peers demonstrated they have the
staffing availability and expertise to provide the transportation planning services that will guide the City’s
infrastructure and policy development within the East of 101 area.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves a consulting services agreement,attached hereto as Exhibit A,with Fehr &Peers of
San Francisco,California in an amount not to exceed $150,000,conditioned on the timely execution of the
consulting services agreement and submission of all required documents,including but not limited to,
certificates of insurance and endorsements, in accordance with the Project documents.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance
Department to establish the Project budget consistent with the information contained in the staff report.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement and any
other related documents on behalf of the City upon timely submission by Fehr &Peers of signed contract and
all other documents, subject to approval as to form by the City Attorney.
City of South San Francisco Printed on 4/16/2018Page 1 of 2
powered by Legistar™
File #:18-294 Agenda Date:4/11/2018
Version:1 Item #:7a.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions
consistent with the intent of this resolution, that do not materially increase the City’s obligations.
*****
City of South San Francisco Printed on 4/16/2018Page 2 of 2
powered by Legistar™
Consulting Services Agreement between [Rev:11.14.2016] February 16, 2018
City of South San Francisco and Fehr & Peers Page 1 of 16
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND FEHR & PEERS
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Fehr & Peers (“Consultant”) (together sometimes referred to as the “Parties”) as of
March 28, 2018 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on December 31, 2018, the date of completion specified in Exhibit A, and Consultant
shall complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall exercise the care, skills, and
diligence exercised by other professionals in similar circumstances and shall prepare all
work products required by this Agreement to the standards of quality normally observed by
a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its reasonable discretion, at
any time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed One
Hundred and Fifty Thousand Dollars ($150,000.00), notwithstanding any contrary indications that may be
contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as
Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Consulting Services Agreement between [Rev:11.14.2016] February 16, 2018
City of South San Francisco and Fehr & Peers Page 2 of 16
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall
submit all invoices to City in the manner specified herein. Except as specifically authorized by City,
Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
Consulting Services Agreement between [Rev:11.14.2016] February 16, 2018
City of South San Francisco and Fehr & Peers Page 3 of 16
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement: project-related travel, meals, data collection and purchasing,
communications, and reproduction. Reimbursable expenses shall not exceed $10,700.
Expenses not listed above are not chargeable to City. Reimbursable expenses are
included in the total amount of compensation provided under Section 2 of this Agreement
that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant
provides City with a valid Form 590 or other valid, written evidence of an exemption or
waiver from withholding, City may withhold California taxes from payments to Consultant
as required by law. Consultant shall obtain, and maintain on file for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or
waivers) from all subcontractors. Consultant accepts sole responsibility for withholding
taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with Consultant’s withholding duty to City upon request.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
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2.10 Prevailing Wage. Where applicable, the wages to be paid for a day’s work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770-1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
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Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant’s bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
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CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
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4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests’ rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days’ prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant
(except professional services); products and completed operations of Consultant,
as applicable; premises owned, occupied, or used by Consultant; and automobiles
owned, leased, or used by the Consultant in the course of providing services
pursuant to this Agreement. The coverage shall contain no special limitations on
the scope of protection afforded to City or its officers, employees, agents, or
volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
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must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4, except professional
liability insurance, shall include a “wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
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c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to
property, or violation of law arises from the gross negligence or willful misconduct of the City or its officers,
employees, agents, or volunteers. It is understood that the duty of Consultant to indemnify and hold
harmless includes the duty to defend as set forth in Section 2778 and Section 2782.8 of the California Civil
Code. In no event shall the cost to defend charged to the design professional exceed the design
professional's proportionate percentage of fault. However, notwithstanding the previous sentence, in the
event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution
of the business, the design professional shall meet and confer with other parties regarding unpaid defense
costs. Acceptance by City of insurance certificates and endorsements required under this Agreement does
not relieve Consultant from liability under this indemnification and hold harmless clause. This
indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not
such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant
acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant’s services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
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(“PERS”) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
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8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
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8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (“RFP”) or invitation to bid issued by the City
become the exclusive property of the City. At such time as the City selects a bid, all
proposals received become a matter of public record, and shall be regarded as public
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records, with the exception of those elements in each proposal that are defined by
Consultant and plainly marked as “Confidential,” “Business Secret” or “Trade Secret.”
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a “Trade Secret” or
“Business Secret,” or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked “Trade Secret” or “Business Secret,” and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City’s award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City’s possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
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10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Tony Rozzi, Principal
Planner (“Contract Administrator”). All correspondence shall be directed to or through the
Contract Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
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Consultant:
Eric Wolmeldorff, PE
Principal
Fehr & Peers
332 Pine Street, 4th Floor
San Francisco, CA 94104
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
“Seal and Signature of Registered Professional with report/design responsibility,” as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
Consulting Services Agreement between [Rev:11.14.2016] February 16, 2018
City of South San Francisco and Fehr & Peers Page 16 of 16
CITY OF SOUTH SAN FRANCISCO FEHR & PEERS
____________________________ ____________________________
City Manager Eric Wolmeldorff, PE
Principal
Attest:
City Clerk
Approved as to Form:
City Attorney
2729962.1
EXHIBIT A
SCOPE OF SERVICES
Task 1: Project Management & Coordination
Fehr & Peers will facilitate an in-person kickoff meeting with City staff to review the project schedule, scope
of work, and data needs, as well as our approach to community and stakeholder engagement. We will
facilitate biweekly project management calls over the course of the project with City staff. We assume up to
five in-person project management meetings in addition to the outreach efforts discussed in Task 2. Fehr &
Peers will prepare meeting agendas, notes, and action items.
Over the course of the study, we will continue our coordination efforts with ongoing transportation and land
use projects in the East of 101 area, including the City Traffic Model, Caltrain Station relocation, TDM
monitoring program, Oyster Point and Genentech plans, and various street improvements.
Deliverables: Facilitation of five in-person meetings and biweekly coordination calls
Task 2: Community and Stakeholder Engagement
Fehr & Peers will collaborate with the City to conduct community and stakeholder outreach. Outreach will
occur in three phases:
1. Community Vision & Goals: In coordination with Task 3, we will convene a Stakeholder Advisory
Group with major employers and landowners and administer an online survey and webmap to seek
input on the plan’s vision and goals.
2. Concept Review: We will review current performance (Task 4) and potential improvement concepts
(Task 5) with the Stakeholder Advisory Group as well as the City’s Bicycle and Pedestrian Advisory
Committee, Planning Commission, and City Council. We will seek input to confirm that these
concepts align with the community vision and goals identified in Task 3.
3. Plan Review: Upon completion of a draft plan, we will participate in a third round of outreach to the
Stakeholder Advisory Group, Planning Commission, and City Council to review the draft
recommendation of the plan.
Deliverables: Online survey and webmap results; participation in eight meetings (three Stakeholder
Advisory Group meetings, one Bicycle and Pedestrian Advisory Committee meeting, two Planning
Commission meetings, and two City Council meetings)
Task 3: Vision, Goals, and Performance Measures
At the project kickoff meeting and initial stakeholder outreach meeting, Fehr & Peers will lead visioning
workshops to identify goals and performance measures for the study. We will facilitate three key exercises
during these workshops:
1. TrendLab+
City staff and stakeholders will forecast how changing trends may affect future travel patterns using our
Trendlab+ tool. Trendlab+ allows staff to input expectations of economic growth, fuel prices, autonomous
vehicles, TNCs, vehicle ownership rates, and other factors to explore how various issues (known and
unknown) may influence travel in the future. This exercise will serve as a starting point for identifying goals
and performance measures in the East of 101 area.
2. Values and Priorities Assessment
City staff and stakeholders will participate in a values and priorities assessment to identify what type of
environment they want to create, avoid, and preserve in the East of 101 area. Concurrently, Fehr & Peers
will work with the City and stakeholders to distribute an online values survey that features a similar set of
questions as well as an interactive webmap to identify improvements consistent with this vision. The values
assessment will help inform the problem statement and clear, specific goals and performance measures
such that proposed transportation strategies can be directly evaluated against what is important to the City
and community.
3. Draft Problem Statement Brainstorming Session
City staff and stakeholders will formulate a draft problem statement based on the discussion of values,
priorities, and trends.
Based on the results of the project kickoff meeting and initial stakeholder outreach efforts, Fehr & Peers will
refine the problem statement and develop a set of goals and performance measures. We expect the
performance measures will cover key metrics such as person throughput, mode share, VMT, and safety.
We will submit a draft goals and performance measures chapter to the City for review. We will incorporate
one round of consolidated comments into the draft report (Task 7).
Deliverables: Draft Goals and Performance Measures Chapter
Task 4: Review and Analyze Existing & Future Transportation Systems
Fehr & Peers will review existing and future transportation conditions to establish baseline performance
measures for the East of 101 area. The establishment of existing and future baselines will inform the
identification and evaluation of projects and programs in Task 5. Our extensive local knowledge of current
conditions and future plans in the East of 101 area will help us synthesize this information and effectively
communicate opportunities and challenges.
We will review, analyze, and map current and future transportation system performance. This analysis will
build upon the City’s previous plans, traffic model, and other available data sources. With the exception of
purchasing additional Streetlight Location-Based Services data, we will not conduct additional data
collection. We will analyze the following:
Active Transportation Conditions
• Current and planned bicycle network
• Bicycle Level of Traffic Stress
• Current sidewalk gaps and planned pedestrian improvements
• Bicycle and pedestrian injury collisions data (past five years)
Vehicle Conditions
• Existing and future street volumes and capacities at the district’s four main gateways – Oyster
Point Boulevard, Grand Avenue, Airport Boulevard, and Utah Avenue
• Freight & goods movement routes
• Vehicle injury collisions (past five years)
Transit Conditions
• Transit routes, stops, and stations
• Transit frequency, ridership, and productivity
Land Use Conditions
• Projected future land use growth
• Presence of TDM programs and performance (if information is available from the City)
Travel Patterns
• Mode Shares: Existing AM and PM peak period mode shares for employees (using transit ridership
data, the City’s 2016 counts, and available survey information)
• Origin-Destination Patterns: Existing origin and destination patterns for employees and projected
future patterns for residents (using Streetlight location-based services data)
• VMT: 2020 and 2040 daily VMT per capita for employees and potential residents (using the MTC
Model)
We will assess the implications of key regional transportation projects and transportation innovations on the
East of 101 area. We will consider how the Caltrain electrification, the US-101 Managed Lanes, and
California High Speed Rail projects, autonomous vehicles, TNCs, and private ferry services may affect
travel patterns.
Fehr & Peers will prepare a draft Baseline Conditions chapter for the City’s review. We will incorporate one
round of consolidated comments into the draft report (Task 7).
Deliverables: Draft Baseline Conditions Chapter
Task 5: Identify and Evaluate Transportation Projects and Programs
Fehr & Peers will work with City staff and stakeholders to identify projects and programs which address the
problem statement and goals of the study. We will identify these projects and programs based on previous
plans, our Task 4 analysis, and direction from City staff, the Stakeholder Advisory Group, and community
feedback (Task 2). Based on preliminary analysis that we’ve conducted, we expect the City may consider
possible projects and programs including:
• Transportation demand management program enhancements, such as creation of an East of 101
Transportation Management Agency (TMA), stronger monitoring of the City’s TDM ordinance, and
implementation of new strategies such as subsidies for Scoop, LimeBike/Spin, or shared Uber/Lyft
rides
• Transit improvements, such as the expansion of Caltrain, ferry, shuttle, and SamTrans services as
well as changes to Caltrain, ferry, and bus facilities
• Street circulation and active transportation upgrades, such as the Produce/Utah Avenue
interchange, Railroad Avenue extension, intelligent transportation systems (ITS), low stress
bikeways, and other improvements identified in recent plans
• Land use scenarios, such as mixed-use office or housing developments
Fehr & Peers will evaluate these projects and programs using performance measures identified in Task 3.
We will evaluate up to 15 projects and programs with up to eight performance measures. We will quantify
potential costs, person throughput, mode shifts, and VMT reductions for each strategy under a near-term
and long-term horizon year, incorporating our understanding of local travel models and the latest research
from the California Air Pollution Control Officers Association’s Quantifying Greenhouse Gas Mitigation
Measures. We will qualitatively assess possible risks and multimodal tradeoffs for each project or program.
The resulting list of prioritized projects will inform the Implementation Plan (Task 6). We will summarize the
results in a draft Transportation Strategies Evaluation chapter for the City’s review. We will incorporate one
round of consolidated comments into the draft report (Task 7).
Deliverables: Draft Transportation Strategies Evaluation Chapter
Task 6: Implementation Plan
Fehr & Peers will work with City staff to develop an implementation plan for priority projects and programs
identified in Task 5. The implementation plan will consider funding options, project schedules, and
monitoring. We will specifically identify strategies which the City can implement on its own (such as
changes to policies, transportation impact fees, or street typologies), and strategies where the City will
need to work with its partner agencies and stakeholders to move forward (such as expansions in Caltrain
service or formation of a TMA). The implementation plan will also determine how the City seeks to
implement SB-743, including its preferred analysis approach, forecasting methodology, thresholds, and
coordination approach across CEQA disciplines.
Fehr & Peers will prepare a draft Implementation chapter for the City’s review. We will incorporate one
round of consolidated comments into the draft report (Task 7).
Deliverables: Draft Implementation Chapter
Task 7: Documentation
Fehr & Peers will prepare a draft East of 101 Transportation Plan for the City’s review. We intend for the
plan to be concise and graphically-oriented for a non-technical audience, building upon the interim
deliverables of Tasks 2-6. We will respond to one round of consolidated comments prior to submitting a
final plan.
Possible Optional Tasks
Fehr & Peers is prepared to support the City in a range of additional tasks that may arise during the plan.
Such tasks could include:
• Conceptual design of street improvements, such as changes to Grand Avenue or access to the
relocated Caltrain Station
• Traffic operations simulations of street or intersection improvements
• Updates to the East of 101 model to incorporate transportation or land use changes
• Renderings of proposed improvements
• Development of a project website
• Implementation of pop-up events or quick-build projects
• Updates to the City’s TDM ordinance or monitoring program
EXHIBIT B
COMPENSATION SCHEDULE
EXHIBIT C
INSURANCE CERTIFICATES
[OPTIONAL] EXHIBIT D
FORM 590
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-1156 Agenda Date:4/11/2018
Version:1 Item #:8.
Report regarding a resolution authorizing the City Manager to execute a consulting services agreement with
EKI Environment &Water,Inc.of Burlingame,California for program management for the Water Quality
Control Plant Wet Weather and Digester Improvements Project in an amount not to exceed of $1,094,700,for a
total budget of $1,204,170. (Sam Bautista, Principal Engineer and Brian Schumacker, Plant Superintendent)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a
consultant services agreement for program management services for the Water Quality Control Plant
Wet Weather and Digester Improvements Project (CIP Project No.ss1301)with EKI Environment &
Water,Inc.(“EKI”)of Burlingame,California in an amount not to exceed of $1,094,700 for a total
budget of $1,204,170.
BACKGROUND/DISCUSSION
The Water Quality Control Plant (WQCP)provides wastewater treatment for the cities of South San Francisco,
San Bruno,and portions of Daly City and Colma.The WQCP Wet Weather and Digester Improvement Project
(Project)is currently being designed by Carollo Engineers,Inc.,and is aimed at satisfying new effluent
discharge permit requirements,and improving treatment efficiency and reliability (see Attachment 1).The
project includes two primary project elements:
1.Wet Weather Improvements:This project element increases the peak secondary treatment capacity at
the WQCP by 10 million gallons per day (MGD) to a total capacity of 40 MGD by:
a.Installing a new secondary clarifier with associated equipment and piping, and
b.Upgrading associated secondary treatment facilities such as improvements to the aeration basins
to enhance sludge settleability,increased flow conveyance to the secondary treatment system by
increasing the height of open channel walls, and increased automation of the treatment process.
This element also includes construction of two storm water pump stations and associated piping systems
to fully capture and treat all stormwater runoff from the plant grounds.
2.Digester Replacement and Rehabilitation:This project element replaces/rehabilitates aging
infrastructure and improves WQCP reliability with the demolition of two of the five existing digesters
(Digester Nos.1 and 2),replaces these two digesters with one new digester (including a high-solids
digestion system),and rehabilitates one digester (Digester No.3).Along with the two digesters,one
associated support building,which houses heating and mixing equipment,will be demolished.
Modifications to support heating and mixing of the two remaining digesters will be performed in the
remaining heating and mixing building.In addition,this element includes the addition of digested
sludge thickening equipment,a polymer storage facility,a digester gas conditioning system,and a
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sludge thickening equipment,a polymer storage facility,a digester gas conditioning system,and a
sludge screening facility.
As the Wet Weather and Digester Improvements Project moves into the bidding and construction phases,
additional engineering program management support will be needed.City engineering staff are currently
consumed with their ongoing projects and their day-to-day responsibilities and do not have the capacity to
effectively manage this project.A project of this magnitude and complexity,in which the total project cost is
$53 million,requires constant attention and immediate availability to help resolve issues as they occur from
an engineer who is familiar with construction at an active wastewater treatment plant and can help represent
the City.The program manager must be able to coordinate between the different points of view of the design
engineer,construction manager,construction contractor,and plant personnel in order to reach an equitable
solution of the issues that inevitably arise with projects of this magnitude.Program management for the
design and construction of wastewater facilities is a very specialized field.
Staff issued a Request for Proposals (RFP)on the eBidboard website on February 19,2018.Staff notified
several engineering firms that the RFP was issued to help generate interest.Proposals were due on March 15,
2018 and one firm,EKI Environment &Water,Inc.,responded.Staff checked eBidboard to generate a list of
interested firms and contracted them to ask why they did not submit a proposal.Several firms stated they did
not have the resources to dedicate to this project,while another firm said they did not have the expertise
required to perform the work.
After reviewing the proposal,City staff interviewed EKI on March 21,2018.The consultant interview panel
consisted of the Principal Engineer,WQCP Superintendent and former Public Works Director.The interview
panel rated EKI and found their qualifications and experience to be applicable for the City’s project (see
Attachment 2).EKI’s team has over 30 years of experience in assisting other municipalities with providing
program services on similar wastewater projects (see Attachment 3 and 4).References were checked
following the interview.Selection of consultant team is not based on the lowest proposal fee,but on the firm’s
expertise, experience and references.
As EKI is familiar with the project design and has existing professional relationships with consultants
working on the City’s project,City staff recommends executing a consulting services agreement with EKI in
an amount of $1,094,700 for program management services,which will be instrumental in the success of the
project.Typically,program management services range between three to five percent of the total project costs.
EKI’s cost is approximately 2.1 percent of the total project costs.The consultant services agreement will
cover program management services including the bidding phase and over the anticipated 42-month
construction period of the project.
FUNDING
This Project is included in the City of South San Francisco’s Fiscal Year (FY)2017-18 Capital Improvement
Program and there are sufficient funds to execute the consultant services agreement.No compensation beyond
the not to exceed amount will be authorized without a mutually agreed upon level of effort and corresponding
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File #:17-1156 Agenda Date:4/11/2018
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the not to exceed amount will be authorized without a mutually agreed upon level of effort and corresponding
contract amendment. The estimated costs are shown below:
Consultant Services Agreement (EKI)$1,094,700
Contingency (10 percent)$ 109,470
Total Program Management Services $1,204,170
Contingency would be utilized for unforeseen issues during construction which may cause the construction
duration to lengthen.The project has no requirement for Disadvantaged Business Enterprise (DBE)
participation because the project has no federal funding.
CONCLUSION
Staff recommends approving a consultant services agreement with EKI Environment &Water,Inc.of
Burlingame,California for program management for the Water Quality Control Plant Wet Weather and Digester
Improvements Project (CIP Project No.ss1301)based on their qualifications,experience,and project
understanding.
Attachments:
1.Wet Weather And Digester Improvements Project Map
2.Interview Evaluation Score Sheet
3.EKI Project Team Sheet
4.Example Projects Similar to the Subject Project
City of South San Francisco Printed on 4/5/2018Page 3 of 3
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WE
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Base Map Source: Carollo Facility Plan Update, 2011Digester ImprovementsWet Weather Improvements
At
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Project Management Staff Augmentation Services
Wet Weather Improvements
Digester Replacement Rehabilitation
CRITERIA
MAX
POINTS Ra
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1
Ra
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2
Ra
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3
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Project Understanding 3030282886
Qualifications of Firm and Staff 2525252373
Experience with Similar Projects 2523202467
Presentation at Interview 2020201959
Total 100 989394 285
EKI Environmental
Attachment 2
PROJECT TEAM
Stephen A. Tarantino, P.E. I Program
Manager/Facilitator I Availability: 40%
With over 40 years of professional experience, Mr.
Tarantino has led the implementation of a wide range of
projects, with a specialization in program management
contracts. His work includes planning, design, cost
estimation, and construction supervision for potable
water, domestic wastewater, industrial wastewater,
groundwater, and remediation projects. Mr. Tarantino
has a proven history of demonstrating both the
technical and management expertise needed to ensure
that projects meet client needs and are performed on
time and within budget. Over the last decade alone, Mr.
Tarantino has served as Program Manager for such
clients as the Cities of Lathrop, Merced, Foster City, and
Burlingame, and is currently serving as Project Manager
for EKl's work with the City of South San Francisco's
WQCP.
C. David Umezaki, P.E. I Deputy Program Manager I
Availability: 40%
Mr. Umezaki has performed wastewater, water, and
recycled water program management for a number of
cities in Northern California. In this role, he has
managed several permitting, design, and construction
efforts for major improvements to water and
wastewater treatment plants. As part of his program
management efforts, he has prepared technical
evaluations, interfaced with regulatory agencies, and
managed the efforts of numerous consultant teams and
stakeholders on behalf of cities.
For over 20 years, Mr. Umezaki has also held key roles on
several engineering projects, including engineering design
and design review, construction review, and operation
and maintenance of wastewater, water, and groundwater
treatment systems. He has provided construction
observation services for soil and groundwater
remediation and is experienced with construction
management and contract administration. Mr.
Umezaki has prepared engineering documents for
submittal to regulatory agencies such as the United
States Environmental Protection Agency and several
California Regional Water Quality Control Boards. His
most recent program management clients include the
Cities of Lathrop and Calistoga, as well as currently
serving the City of South San Francisco on its WQCP Wet
Weather and Digester Improvements Project.
What Clients Say About
Steve Tarantino:
"Working with Steve on the
SSF/SB WQCP Wet Weather
and Digester Improvements
Project has been a very
positive experience for me.
Steve is easy to work with, is
a great communicator, and
is very knowledgeable about
the steps involved in
managing a successful
Program Management
project."
- Rick Chan, Senior
Project Manager, Carollo
Engineers
"In all of my interactions
with Steve Tarantino of EKI
during the procurement
process and performance of
the Constructability Review,
he was a good
communicator personable,
helpful and very
professionally represented
the City's and projects best
interests. I am hopeful that
we can continue to work
together during the
construction phase."
- John Bergen, Senior
Construction Manager,
Kennedy/Jenks Consultants
environment
& water Attachment 3
Nelson Schlater, P.E.1 Wastewater Technical Support I Availability: 30%
Mr. Schlater brings over 31 years of engineering experience, with a specialization in
wastewater and other municipal infrastructure projects. He has managed projects ranging
from planning to complex design and construction support. Mr. Schlater developed RFPs,
scopes, budgets, schedules, and contracts. He has led multi-office project teams,
managed subconsultants, and supervised staff and collaborated with owners and
presented findings to Boards and stakeholders. Mr. Schlater is currently serving as the
Lead Technical Consultant of City of South San Francisco's WQCP Wet Weather and
Digester Improvements Project, where he supported evaluation of the sole-source
proprietary digester equipment and how to best represent the performance (process
warranty) and guarantees in the bid documents. Other recent municipal wastewater clients
served by Mr. Schlater include the City of Lathrop and Central Marin Sanitation Agency.
Jonathan Sutter, P.E. I Engineering Support Staff I Availability: 50%
Mr. Sutter has over eight years of project experience in wastewater utility design, master
planning, and construction management, as well as water resources planning. For several
municipal potable water utility projects, he has been responsible for all phases of design,
cost estimation, project management, construction management, budgeting, scheduling,
and coordinating with and on behalf of clients. As part of his master planning work, he also
has managed and performed wastewater collection system hydraulic modeling efforts, and
is skilled with applying computer-aided design software packages to distribution system
design. Mr. Sutter is currently servingas project engineer for the preparation of the City of
Lathrop's Integrated Water Resources Master Plan, which includes comprehensive
updates to the Water System, Wastewater System, and Recycled Water System Master
Plans and associated CIPs. He also serves as project engineer for the City of Brisbane's
Sewer System Master Plan Update and Water System Master Plan Update.
Tyler Colyer, P.E. I Engineering Support Staff I Availability: 50%
Mr. Colyer is a civil engineer and environmental engineer with eight years of project
experience in wastewater infrastructure and water design and planning, water quality
engineering, and environmental engineering. He has prepared and managed treatment
system designs, pipeline designs, and development water use reports, and provided
construction management and construction observation. Mr. Colyer has played a key role
in development of RFPs, scopes, budgets, and schedules. Additionally, he has experience in
wastewater plant operations, maintenance, and engineering technical support. His most
recent wastewater clients include the Town of Hillsborough and the City of Tracy.
environment
& water
Attachment 3
Related Experience
Since our firm's founding almost 30 years ago, EKI has successfully provided program management services
to municipal clients throughout California. Moreover, we bring a specific understanding and expertise in
wastewater and water treatment environments, and a reputation for providing collaborative leadership to our
clients' projects. Our featured projects were selected to demonstrate our understand of the City's WQCP, as
well as for their relevance to the City's scope. Each of the following descriptions demonstrates EKl's abilities
to provide responsive, comprehensive Program Management support.
PR.OJECT REFERENCE: ' .. : .
Brian Schumacker; Water Quality Control Plant Superintendent
195 Belle Aire Road
South San Francisco, CA 94080
(650)829-3844 ,.
-•,' < ....-
EKI, Project Tea in. Members:'
Steve Tarantino, Program , ., .
Manager; Nelson Schlater, ·: ,. '"
Technical Advisor; Dave Umezfiki,
Deputy Program Manager
Constr,udion Cost/Program
. �udget: $53;000,000 .·
. Start a·nd End Dates: Start July
2017 -Ongoing
Project Design Complete: 99%
CITY OF SOUTH SAN FRANCISCO
Program Management
WQCP Wet Weather and
Digester Improvements
Project
City of South San Francisco,
CA
EKI is currently serving as the
City of South San Francisco's
(City's) Program Manager for
the selection of a construction
management firm for the
construction of the Wet Weather
and Digester Improvements
Project at the WQCP. EKl's
team's scope includes preparing
the RFP, management of the review of responses to the RFP
and facilitating the interviewing and selection of a construction
manager. As part of this process, EKI is also assisting the City
and the design engineer in formulating an approach to bidding a
proprietary digester equipment/process which includes a process
warranty from the manufacturer and is currently leading the
negotiations with this equipment supplier regarding the cost of
the equipment and the terms and conditions which will govern its
purchase, installation, and operation.
What the WQCP Team
says about working with Steve:
"Steve brings particular knowledge and care when it comes to working
effectively with the City and its many stakeholders. Steve truly cares
about the overall success of the project, and isn't afraid to dig deeply
into issues in order to achieve outcomes that are best for the City. It has
been a true pleasure to date to collaborate with Steve on this project."
-Rick Chan, Senior Project Manager, Carollo Engineers
PROGRAM MANAGEMENT ANO STAFF AUGMENTATION SERVICES FOR THE WET WEATHER
IMPROVEMENTS AND DIGE3TER REPLACEMENT AND REHABILITATION PROJECT ek l envirr)nm�&water ='111 -
Attachment 4
RELATED EXPERIENCE
PROJECT REFERENCE:
Steve Salvatore, City Manager
City of Lat_hrop
390 Towne Centre Dr
Lathrop,CA,.95330
(209)941-�491
EKlproject Team Members: Steve
Tarantino, Program Manager; Nelson
Schlater, Lead Technical Consultant;
Dave Umezaki, Deputy Program
Manager; Jona.than Sutter, Staff
Engineer
Construction Cost/ Program B11dg�t:
$25,000,000
Start and End Dates: 2014 -Ongoing
Project Percent Complete: 80%
CITY OF SOUTH SAN FRANCISCO
Program Management -City of Lathrop's
Wastewater Facilities
City of Lathrop, CA
EKI has served as the City of Lathrop's Program Manager for
various improvement projects at the wastewater and recycled
water facilities. EKl's work to date has included the following:
•Managed compliance actions for the City's Waste Discharge
Requirements (WDR) permit, which permits the discharge of
recycled water from the City's domestic wastewater treatment
plant to parks, landscaping, and agricultural land.
•Coordinated eight consulting engineering firms and 15 devel
opers on behalf of the City as it underwent a complex permit
compliance process, prepared detailed project schedules,
technical review of engineering documents, and interfaced
with regulatory agencies.
•Secured a new WDR permit for the expansion of the mem
brane bioreactor (MBR) wastewater recycling plant (CTF
Expansion Project and Five-Year Wastewater Capacity Project);
performed design review on plant designs; and managed the
process of securing eventual discharge of recycled water to the
San Joaquin River.
•Assisted the City with implementation of the water softener
ban, which was the first successful water softener ban in the
Central Valley since 2001 legislation modified the process for
implementing such bans in California.
•Performed other miscellaneous technical and managerial
tasks for the City, including developing a salinity source study
and source control implementation plan, updating the City's
design and construction standards, assisting with the prepa
ration of a wastewater rate study, and preparing Requests for
Proposals for consulting services.
•Currently serving as Program Manager for the CTF Expansion
Project and Five-Year Wastewater Capacity Project -expan
sion of MBR wastewater treatment plant from 1.0 mgd to 2.5
mgd. Role includes selection of engineer for the construction,
coordination with stakeholders, management of three consul
tants and six developers, and technical review of engineering
documents.
•Currently updating the City's Water System, Wastewater
System and Recycled Water System Master Plan for the de
velopment of an Integrated Water Supply Master Plan. Tasks
includes building hydraulic models, developing a capital im
provement program for each system, conducting water supply
reliability estimate, updating land-use specific water demand
factors and wastewater flow generation factors, and develop
ing a tracking tool to track water demands and wastewater flow
generation rates relative to developer agreements.
Prl0GRAM MANAGEMENT AND STAfF AUGMENTATI0I\J SERV!CES FOR THE WET WEATHER IMPROVEMENTS AND DIGEST ER REPLACEMENT AND REHABILITATION ?R0JECT ekt
Attachment 4
RELATED EXPERIENCE
PROJECT REFERENCE:
Syed.Murtl.fz�, Public Works Director
City of Burlingame
501 Primrose Road, Burlingame,
CA 94010
(650) sss-12'30: '.,
EKI Project Team Members: Steve
Tarantino, Program Director
Construction Cost/ Program
Budget:$39,000,000
Start and End Dates: 2002 -'-2008
Project Percent Complete; 100%
CITY OF SOUTH SAN FRANCISCO
Program Management -Water System Capital
Improvements Program and Various Water
System Projects
City of Burlingame, CA
Since 2002, EKI has been serving as Program Manager for the
City of Burlingame's Potable Water System Capital Improvements
Program (CIP). As Program Manager, EKI extends the resources
of City staff by assisting with the establishment and monitoring
of budget, cash flow, and expenditures relative to available
funding of $4.55 million per year. EKI manages a team of
consultant engineering, design, and construction management
firms, including preparation and maintenance of detailed project
schedules, technical review of engineering documents, oversight
of contract administration, and review of all change orders. EKI
also serves as the City's representative during construction and is
responsible for managing the public outreach program throughout
the planning, design, and construction phases.
As part of its Program Management tasks, EKI provided the City of
Burlingame the following services:
•Prepared the Water System Master Plan and 2009 Water Sys
tem Master Plan Update.
•Assisted the City staff to develop a CIP to address fire flow,
water quality, and aged infrastructure, including evaluated op
tions for increasing storage, system consolidation, and pump
station replacements.
•Developed demand models for the City to better evaluate alter
native projects as well as provide on-going technical support
for interface with the Bay Area Water Supply and Conservation
Agency.
•Conducted preliminary assessment of groundwater produc
tion potential, including well rehabilitation and pumping test
analysis.
•Prepared the City's 2005, 2010, and 2015 Urban Water Man-
agement Plans.
EKl's other water-related projects for the City has included the
replacement of 100,000 feet of distribution mains, construction
of a new pump station, the seismic upgrade of a 1-million-gallon
storage tank, and the integration of a new Supervisor Control and
Data Acquisition (SCADA) system.
PROGRAM MANAGEfv1ENT AND STAFF AuGMEf\ffATIO�l SERVICES FOR THE WET WEATHER
IMPROVEMENTS AND DIGESTER REPLACEMENT A"JD REHABIL!TATION DROJECT ek1
Attachment 4
RELATED EXPERIENCE
PROJECT REFERENCE:
Michael Wegley, District Engineer (former Deputy Director of Public Works for Merced)
Marina Coast Water District.
11·Reservation Road
Marina, CA 93933-2099
(831)883-5925
EKI Project Team Members: Steve
Tarantino, Program Director
Constru,ction Cos! /rrogram
Budget: $15,000,000
Startarid End Dates: 2001 -2015
Project Percent Complete: 100%
CITY OF SOUTH SAN FRANCISCO
Program Management -Wastewater Treatment
Plant Upgrades
Merced, CA
EKI served as Program Manager for the upgrade of the City of
Merced's Wastewater Treatment Plant (WWTP). As Program
Manager, EKI provided technical management, planning, designing
and construction oversight services for three projects at the
WWTP. The first two were for adding facilities to improve the WWTP
performance in removing ammonia, and the third was to upgrade
the plant to tertiary treatment and upgrade the solids handling
facilities. As Program Manager, EKI was responsible for the following:
•Assisted the City with consultant selection and construction
contractor pre-qualification and presentations to the City Council
at study sessions and at Council meetings.
•Provided management of the State Revolving Fund loan process
to obtain financing for the projects.
•Managed improvements including addition of an aeration basin,
secondary clarifier, additional sodium hypochlorite feed system,
improvements to the plant's electrical system, and addition of
the supervisor control and data acquisition (SCADA) system,
construction of a new headworks and influent pump station, the
addition of disk filters and ultraviolet disinfection, a new outfall,
and upgrades to the operations building.
•Managed the retrofitting of an existing digester gas-fired engine
generator to meet San Joaquin Valley Air District's (Air District)
regulation for full-time operation. A grant from the California En
ergy Commission (CEC) funded a portion of the program and EKI
acted as a liaison between the Air District and CEC.
•Coordinated with the Regional Water Quality Control Board
(RWQCB) regarding the potential impact, on the area's shallow
groundwater, of the drying of digested sludge in unlined drying
beds and the impact on the shallow groundwater of the land
treatment of tomato cannery waste.
•Developed a groundwater monitoring management plan and
performed groundwater quality assessments in several WWTPs,
including the City's former sludge drying beds (SDBs), industrial
wastewater treatment facility, and wildlife management area;
and developed an initial conceptual model for soil and ground
water in the SOB area to guide discussions with RWQCB regard
ing improving groundwater quality, identifying data gaps, and
planning for data collection activities.
•Worked with City and local tomato processing plant to address
salts and organic carbon in the wastewater affecting the ground
water. Recommended improvements to wastewater manage
ment practices.
P"lOGRAfv' MANAGEMENT AND STAFF AUGMENTATIO\J SERVICES rOR THE WET WEATHER l:v1PROVEMENTS AND DIGEST!::R REPLACEMENT AND REHABILl�ATION PROJECT ek1
Attachment 4
RELATED EXPERIENCE
PROJECT REFERENCE:
James Mccann, City Manager of Mill Valley (former Calistoga City Manager)
26 Corte Madera Avenue
Mill Valley, CA 94941
( 415)3,88-4033
EKI Project Team Members: Dave
Uzemaki, Program Manager;
Steve Tarantino, Project Manager
Construction Cost/ Program
Budget: $3,500,000
Start and End Dates: 2000 -2009
Project Percent Complete: 100%
CITY OF SOUTH SAN FRANCISCO
Design and Program Management -Water System
Improvements
Calistoga, CA
As part of EKl's role as Program Manager, the team provided
design and construction management services for the Kimball
Water Treatment Plant (WTP) and Kimball Reser voir Improvement
Projects for the City of Calistoga. These projects, funded by
the United States Department of Agriculture's (USDA's) Rural
Development Program, included performing clarifier and filter
modifications at the City's WTP to improve particle removal,
therefore improving reliability of the treated water pump station
through pump replacement; and replacement of approximately
14,000 lineal feet of water conveyance pipeline. EKI also
evaluated alternative processes for a proposed water treatment
process aimed at removing arsenic and antimony from geothermal
well water at the City's Fiege Well Site.
In addition, EKI performed the following:
•Assisted the City in securing planning, design, and construction
funding from the USDA Disadvantaged Community Program.
•Coordinated with the City's legal counsel, bond counsel, and
financial advisors to bring together all portions of the funding
application package within the appropriate timeframe.
•Provided program management and engineering design ser
vices to implement safety improvements on the Kimball Reser
voir spillway, improve efficiency of existing flocculating clarifier,
provide redundancy for existing dual-media filtration system,
provide redundancy for existing process pumps, and upgrade
existing on line water quality monitoring systems to comply with
current regulatory requirements.
•Assisted in preparation of necessary environmental docu
ments and permit applications.
•Provided conceptual engineering services to evaluate improve
ments to the existing spent backwash water system to provide
flexibility in recirculation rates (project component was elimi
nated by City due to funding constraints).
•Provided construction management services including full-time
field observation, contract management, submittal review,
response to RFls, and change order negotiations.
EKI is currently assisting the City with the scoping and preliminary
design for geothermal flow metering project at three existing
spa facilities. EKI also assisted the City with miscellaneous
issues related to the City's wastewater treatment plant, including
performing an evaluation of the plant's solids handling operations
and equipment, and securing funding from the USDA.
PROGRAM MANAGEMENT AND STAFF AUGMENTATION SERVICES FOR THE WET W�ATHEK IMPROVEMENTS AND OIGESTER REPLACEMENT AND REHAB!LITATION PROJEC; ek1
Attachment 4
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-1162 Agenda Date:4/11/2018
Version:1 Item #:8a.
Resolution authorizing the City Manager to execute a consulting services agreement with EKI Environment &
Water,Inc.of Burlingame,California for program management for the Water Quality Control Plant Wet
Weather and Digester Improvements Project in an amount not to exceed of $1,094,700,for a total budget of
$1,204,170.
WHEREAS,the Water Quality Control Plant (WQCP)provides wastewater treatment for the cities of South
San Francisco, San Bruno, and portions of Daly City and Colma; and
WHEREAS,the WQCP Wet Weather and Digester Improvement Project (“Project”)(CIP Project No.ss1301)
is currently being designed by Carollo Engineers,Inc.,and is aimed at satisfying new effluent discharge permit
requirements, and improving treatment efficiency and reliability; and
WHEREAS,as the Project moves into the bidding and construction phases,additional engineering program
management support will be needed; and
WHEREAS,City engineering staff are currently consumed with their ongoing projects and their day-to-day
responsibilities and do not have the capacity for additional project management; and
WHEREAS,a project of this magnitude,in which the total project cost is $53 million,requires constant
attention and immediate availability to help resolve issues as they occur from an engineer who is familiar with
construction at an active wastewater treatment plant and can help represent the City; and
WHEREAS,the program manager must be able to coordinate between the different points of view of the design
engineer,construction manager,construction contractor,and plant personnel in order to reach an equitable
solution of the issues that inevitably arise with projects of this magnitude; and
WHEREAS,program management for wastewater facilities is a very specialized field,which is complex during
construction; and
WHEREAS, staff issued a Request for Proposals (RFP) on the eBidboard website on February 19, 2018; and
WHEREAS,proposals were due on March 15,2018 and one firm,EKI Environment &Water,Inc.,(“EKI”)
responded; and
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File #:17-1162 Agenda Date:4/11/2018
Version:1 Item #:8a.
WHEREAS, after reviewing the proposal, City staff interviewed EKI on March 21, 2018; and
WHEREAS,the consultant interview panel consisted of the Principal Engineer,WQCP Superintendent and
former Public Works Director; and
WHEREAS,the interview panel rated EKI and found their qualifications and experience to be applicable for
the City’s project and EKI’s team has over 30 years of experience in assisting other municipalities with
providing program services on similar wastewater projects; and
WHEREAS, references were checked through telephone calls following the interview; and
WHEREAS,selection of consultant team is not based on the lowest proposal fee,but on the firm’s expertise,
experience and references; and
WHEREAS,this Project is included in the City of South San Francisco’s Fiscal Year (FY)2017-18 Capital
Improvement Program and there are sufficient funds to execute the consultant services agreement.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves a consulting services agreement,attached herewith as Exhibit A,with EKI
Environment &Water,Inc.of Burlingame,California for program management for the Water Quality Control
Plant Wet Weather and Digester Improvements Project (CIP Project No.ss1301)in an amount not to exceed of
$1,094,700 for a total budget of $1,204,170 conditioned on EKI’s timely execution of the consultant services
agreement and submission of all required documents,including but not limited to,certificates of insurance and
endorsements in accordance with the Project documents.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance
Department to establish the Project Budget consistent with the information contained in the staff report.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreements and any
other related documents on behalf of the City upon timely execution by EKI Environment &Water,Inc.signed
contract and all other documents, subject to approval by the City Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the City
Manager to take any other related actions consistent with the intention of the resolution.
*****
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CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
EKI ENVIRONMENT & WATER, INC.
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and EKI Environment & Water, Inc. (“Consultant”) (together sometimes referred to as the
“Parties”) as of April 11, 2018 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on December 31, 2021, the date of completion specified in Exhibit A, and Consultant
shall complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement to the standards of quality normally observed by a person
practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed One Million
Ninety Four Thousand Seven Hundred Dollars,($1,094,700), notwithstanding any contrary indications that
may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred
under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal,
attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the
amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered
pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below
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shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within forty-five (45) days after completion of the services and submittal to
City of a final invoice, if all services required have been satisfactorily performed.
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2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
Consultant shall have no obligation to provide any extra, further, or additional services
pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement mileage, parking, tolls, printing, out of area travel, conference calls,
postage, express mail, delivery, authorized entertainment, etc.. Reimbursable expenses
shall not exceed $1,000.00. Expenses not listed above are not chargeable to City.
Reimbursable expenses are included in the total amount of compensation provided under
Section 2 of this Agreement that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant provides
City with a valid Form 590 or other valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Consultant as required
by law. Consultant shall obtain, and maintain on file for three (3) years after the termination
of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-
California resident subcontractor and shall submit written documentation of compliance
with Consultant’s withholding duty to City upon request.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
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2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
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incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, and employees for loss arising from work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
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4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees, and
agents.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
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d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. The Certificate of
insurance will evidence that after thirty (30) days' prior written notice of
cancellation by certified mail, return receipt requested, has been given to the City.
In the event that any coverage required by this section is cancelled, Consultant
shall provide written notice to City at Consultant’s earliest possible opportunity and
in no case later than ten (10) working days after Consultant is notified of the
change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers and employees
shall be covered as additional insureds with respect to each of the following:
liability arising out of activities performed by or on behalf of Consultant, including
the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, or agents.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, and employees,
and that no insurance or self-insurance maintained by the City shall be called upon
to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
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must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, and employees. The
Contract Administrator may condition approval of an increase in deductible or self-
insured retention levels with a requirement that Consultant procure a bond,
guaranteeing payment of losses and related investigations, claim administration,
and defense expenses that is satisfactory in all respects to each of them.
4.4.6 Subcontractors. Consultant shall furnish separate certificates and certified
endorsements for each subcontractor. All coverages for subcontractors shall be
subject to all of the requirements stated herein.
4.4.7 Wasting Policy. Except for professional liability insurance, no insurance policy
required by Section 4 shall include a “wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
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Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
5.1. Separate Professional Liability (PL) Indemnity. As respect to the performance of
professional services, Consultant agrees to indemnify and hold harmless City, its officers, employees,
authorized agents/volunteers (collectively, the “City Indemnitees”), from and against any damages, losses,
liabilities, judgments, settlements, expenses, and costs (including reasonable and necessary attorneys'
fees, costs and expenses) to the extent caused by Consultant's negligent acts, errors or omissions or willful
misconduct in the performance of services under this Agreement and anyone for whom Consultant is
legally liable. Consultant has no obligation to pay for any of City Indemnitees defense related cost prior to a
final determination of liability, or to pay any amount that exceeds Consultant’s finally determined
percentage of liability based upon the comparative fault of Consultant.
5.2 Separate Other than Professional Liability (OPL) Indemnity. As respect to its
operations, other than the performance of professional services, Consultant agrees to indemnify, hold
harmless and defend City with counsel approved by City, the City Indemnitees, from and against any
damages, liabilities, judgments, settlements, costs, claims, demands, actions, suits, losses, and expenses
(including reasonable and necessary attorneys' fees, costs and expenses) arising out of the death or bodily
injury to any person or destruction or damage to any property, to the extent caused by Consultant's
negligent acts, errors or omissions or willful misconduct in the performance of services under this
Agreement and anyone for whom Consultant is legally liable.
5.3 Common PL & OPL Indemnity Provisions. Consultant’s obligations under this
Section 5 shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises from
the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and
(2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the
injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to
indemnify and hold harmless under Section 5.2 includes the duty to defend as set forth in Section 2778 of
the California Civil Code. Acceptance by City of insurance certificates and endorsements required under
this Agreement does not relieve Consultant from liability under this indemnification and hold harmless
clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages
whether or not such insurance policies shall have been determined to apply. By execution of this
Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material
element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
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Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
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employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon seven (7) days’ written notice to
City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
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portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall, upon payment of all amounts owed under this Agreement,
become the property of the City. Consultant hereby agrees to deliver those documents to
the City upon termination of the Agreement. It is understood and agreed that the
documents and other materials, including but not limited to those described above,
prepared pursuant to this Agreement are prepared specifically for the City and are not
necessarily suitable for any future or other use. City and Consultant agree that, until final
approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law. City’s use of any documents that 1) have been modified by
anyone other than consultant, or 2) used for any purpose or project other than the project
subject to this Agreement, shall be at the City’s sole risk.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
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to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorney’s fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
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10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
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10.9 Contract Administration. This Agreement shall be administered by Eunejune Kim
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consultant:
EKI Water & Environmental
577 Airport Boulevard, Suite 500
Burlingame, CA 94010
City:
NOTICES: INVOICES:
City Clerk Engineering
City of South San Francisco City of South San Francisco
400 Grand Avenue 315 Maple Avenue
South San Francisco, CA 94080 South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
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10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties.
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 Third Parties. Nothing contained in this Agreement shall create a contractual relationship
with, or a cause of action in favor of, a third party against either City of Consultant.
Consultant’s Services hereunder are being performed solely for the benefit of City.
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO EKI Environment & Water, Inc.
____________________________ _____________________________________
Mike Futrell, City Manager Stephen Tarantino, P.E., Vice President
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
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EXHIBIT A
SCOPE OF SERVICES
TASKS TASK TOTALS
($)
Task 0 ‐ Provide Pre‐Bid‐Phase Assistance
0.1 ‐ Negotiate with Anaergia and Coordinate Contracts
0.2 ‐ Coordinate standing meetings during pre‐bid phase
0.3 ‐ Project management
Task 0 Subtotal $37,100
Task 1 ‐ Provide Bid‐Phase Assistance
1.1 ‐ Assist with SRF loan
1.2 ‐ Assist with BAAQMD, BCDC, and construction permits
1.3 ‐ Assist with City Building Department review of plans and specs
1.4 ‐ Communications during bid phase
1.5 ‐ Marketing of Project, including contacting contractors
1.6 ‐ Prepare bid notices and assist with document distribution
1.7 ‐ Assist with preparation of addenda Prepare for and attend bid meeting
1.8 ‐ Prepare bid evaluation spreadsheet and evaluate bids
1.9 ‐ Generate reports for award
1.10 ‐ Project management
Task 1 Subtotal $45,100
Task 2 ‐ Provide Assistance During Construction Phase (42 months)
Provide construction‐phase assistance (20 hrs/week), Jul‐Dec 2018
Provide construction‐phase assistance, 2019 (3% escalation)
Provide construction‐phase assistance, 2020 (assume 3% escalation)
Provide construction‐phase assistance, 2021 (assume 3% escalation)
Project management
Task 2 Subtotal $969,300
Task 3 ‐ Perform Miscellaneous Tasks
3.1 ‐ Additional level of effort during bid phase
3.2 ‐ Additional level of effort during construction phase
3.3 ‐ Perform miscellaneous studies
Task 3 Subtotal $43,200
TOTAL: $1,094,700
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EXHIBIT B
COMPENSATION SCHEDULE
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EXHIBIT C
INSURANCE CERTIFICATES
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EXHIBIT D
FORM 590
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-1242 Agenda Date:4/11/2018
Version:1 Item #:9.
Report regarding a resolution approving a Master License Agreement for small cell wireless facilities
installation;approving administrative and license fees proposed pursuant to the Agreement;authorizing the
City Manager to execute the Agreement;and authorizing the Finance Director to amend the Master Fee
Schedule.(Sailesh Mehra, Chief Planner and Jason Rosenberg, City Attorney)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the Master License Agreement for
small cell wireless communication facilities,approving administrative and license fees proposed pursuant
to the Agreement,authorizing the City Manager to execute the Agreement,and authorizing the Finance
Director to amend the Master Fee Schedule.
BACKGROUND
Under existing federal and state law,local municipalities retain certain authority to regulate wireless
telecommunication facilities in the public right-of-way,including the authority to impose discretionary permit
requirements and require reasonable compensation..
In October,2017,the City adopted an ordinance which regulated wireless telecommunication facilities by
adding a chapter to specifically address small cell wireless communications facilities (SCWF)presence in the
City.That ordinance established a comprehensive set of requirements and standards to regulate SCWF
development,siting,installation,operation,and cessation.These requirements aim to protect and promote
public safety,community welfare,and municipal aesthetics consistent with the goals,objectives,policies of the
General Plan and in conformance with federal and state law.The ordinance defines relevant terms in SCWF
regulation;prescribes permitted facilities and license areas;imposes standard requirements for all SCWF
installation,operation,maintenance and cessation of operation;requires SCWF applicants to obtain a
ministerial permit in compliance with permit criteria;and establishes a permit review and approval process.The
ordinance also provides for a mechanism for the City and the carrier or licensee to enter into a Master License
Agreement for SCWF installations on City-owned poles or other structures.
DISCUSSION
Staff has drafted a Master License Agreement (MLA)in order to establish the legal relationship and framework
under which a carrier or licensee may apply to the City for and obtain a revocable,non-possessory privilege to
use the License Area identified in Pole Licenses. The MLA is Exhibit A to the associated resolution.
The MLA outlines design and noise requirements to protect community aesthetics,health,safety and welfare in
the public right-of-way,consistent with the City’s goals,while conforming to the limitations set by state law.It
further specifies approved locations and any site constraints and installation,operation,and maintenance
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further specifies approved locations and any site constraints and installation,operation,and maintenance
requirements specific to those pole locations.Moreover,the adopted ordinance,as well as the MLA ensures that
staff has oversight with regard to aesthetics and potential noise issues.
The key terms and conditions of the MLA are as follows:
·The term of the MLA is ten (10)years,and renewable for subsequent five (5)-year intervals,
subject to each party’s option to not renew upon one hundred and eighty (180)days’notice to the
other party;
·Pursuant to the MLA,licensees are required to obtain individual licenses for every pole where
small cell facilities are proposed;
·Individual pole licenses require the licensees to obtain all applicable and necessary regulatory
approvals prior to becoming effective;
·The term of each pole license will be from the effective date through the term of the MLA or the
earlier termination of the MLA, whichever occurs sooner;
·Annual License Fee per City-owned pole is $1,500.The License Fee will escalate by 3 percent
on each anniversary of the month after each Pole License becomes effective; and
·The MLA also imposes additional requirements of installation guidelines and design review
compliance.
With these guidelines in place,the City is striving to minimize aesthetic impacts and visual clutter with the
installation of potentially scores of SCWF throughout the City,including in residential districts,while
simultaneously exercising control over City owned structures within the Right of Way.The City’s intent is to
screen all antennas within a “stealth”enclosure or radome.With respect to the ancillary equipment,the carriers
must vault the equipment.If vaulting is not possible,then the equipment may be mounted on the pole,as long
as it is screened and painted.When the City receives applications for such facilities,staff from different
departments will also visit each location and explore additional screening opportunities,which may include
installation of landscaping.The City is also sensitive to introduction of new noise-generating equipment as part
of these SCWF.Often times the ancillary equipment heats up from normal operation and in order to reduce the
temperature within that equipment enclosure a cooling fan will commence.The City will require that all noise-
generating equipment be housed in a noise-rated enclosure and shall comply with the City’s noise ordinance.
Lastly,the City has created a comprehensive application checklist when preparing multiple sites for an
application (Attachment 1).This checklist was designed to assist the application in submitting a thorough
application,which will be in compliance with the City’s ordinances and guidelines,but it will also help staff
process these applications efficiently and expeditiously,while maintaining the aesthetic and noise requirements
described in the ordinance and MLA.
Environmental Review
Adoption of the resolution approving the form of the MLA will not result in any new environmental impact
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Adoption of the resolution approving the form of the MLA will not result in any new environmental impact
since the additions,refinements and clarifications set forth in the proposed ordinance,as related to small cell
wireless communication facilities,are minor in nature.The proposed ordinance is not subject to the
requirements of the California Environmental Quality Act (CEQA)pursuant to California Code of Regulations
Title 14,Chapter 3,section 15303,class 3,“New Construction or Conversion of Small Structures”.If the City
sees an incremental increase in number of applications and SCWF,it may consider doing additional CEQA
analysis on a case by case basis.
FISCAL IMPACT
The adopted MLA would implement two types of deposits and an annual rental or attachment fee relating to the
permitting of SCWF.SCWF applicants would be subject to pay a Right-of-Way Pole Usage Fee,which would
be based on one or more of the following rates:(1)A Master Licensing Agreement Deposit in the amount of
$4,000;(2)an annual attachment rate of $1,500 for the total usable space that would be occupied by SCWF on
a City-owned light pole and its anchor;or (3)a one-time reimbursement deposit of $950 for actual costs
incurred by the City for rearrangements performed at the request of the SCWF applicant.In addition to pole
attachment rates,the SCWF applicants would also be required to enter into a reimbursement agreement for
legal services and environmental consultants,as well as pay an application fee that covers staff time on a cost
reimbursement basis.
The draft template Master License Agreement,along with a proposed fee structure for pole location fees are
attached to the associated resolution as Exhibit A and Exhibit B.
CONCLUSION
Staff recommends that the City Council adopt a resolution approving the Master License Agreement for small
cell wireless communication facilities,approving administrative and license fees proposed pursuant to the
Agreement,authorizing the City Manager to execute the Agreement,and authorizing the Finance Director to
amend the Master Fee Schedule.
Attachments:
1.Small Cell Facilities Checklist
2.PowerPoint Presentation
City of South San Francisco Printed on 4/5/2018Page 3 of 3
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Small Cell Wireless FacilitiesApplication Guidelines and Requirements Checklist
Page 1of 8
SMALL CELL WIRELESS COMMUNICATIONS FACILITIES
APPLICATION GUIDELINES AND REQUIREMENTS CHECKLIST
CITY OF SOUTH SAN FRANCISCO,PLANNING DEPARTMENT
PURPOSE
The City of South San Francisco (“City”) seeks to provide wireless carriersa process to obtain an
encroachment permitto installSmall Cell Wireless Communications Facilities (“SCWF”)within the
public right-of-way inanyzone,or a building permit on structures outside of the public right-of-way
inanyzonethatincludesacommercialor industrialuse. The City’s objective is to facilitate the
opportunityfor wirelessqualityof servicetoallpersons andvisitorsintheCityby permittingwell-
designedsmallcellwirelessfacilitiescompliantwithFederal Communication Commission (“FCC”)
healthandsafetyregulations; and to improvetheabilityfor telecommunicationscarriers toprovide
servicesquickly,safely,effectively, andefficientlywhileensuringcompliancewithallapplicable
requirements.
Below are requirements and guidelines to aid wireless providers in planning facility locations
and compiling the necessary information to obtain attachment and encroachment permits for
wireless facilitieswithin the public-right-of-way, and on private property.
Wireless communications services providers must review andcomply with South San
Francisco Municipal Code Chapter20.375, entitled “Small Cell Wireless Communications
Facilities”,pertainingtotheregulationof SmallCellWirelessCommunicationsFacilities.
A copy of the text of Chapter 20.375can be found on the City’s website.
Utilizing the following Guidelines and Requirements Checklist does not relieve a SCWF
Applicantof the obligation to review and comply with Chapter 20.375.
I. Permitted Facilities and License Areas
Subject to compliance with SSFMC Chapter 20.375, Small Cell Wireless Facilities shall be permitted
in the following designatedLicense Areas(check one):
Designated License Area Select
On existing structures within the public right-of-way in any zoning district.
On existing structures located outside of the public right-of-way in any zone that includes a
commercial or industrial use.
On new structures within the public right-of-way in all zoning districts.
On new structuresoutside of the public right-of-way in any zone that includesa commercial
or industrial use.
Small Cell Wireless FacilitiesApplication Guidelines and Requirements Checklist
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II. Location and Design Preferences
SmallCellWirelessFacilities, depending on their location and zone, shallbelocatedin accordancewith
thefollowingLocationand Design Preferences.
When a lower ranked alternative is proposed, the application must include documentation
demonstrating that a higher ranked option is not feasible in light of the provider’s service objectives.
Check appropriate boxes below:
SCWF inthe Public Right of Way in Any Zoning District*
Ranking Location Select Evidence of
Infeasibility?
1 Existing light poles N/A
2 All other utility poles
3 Utility cabinets
4 Any other existing pole, or an existing structure in the public
right-of-way thatis notReadily Visible.1
Collocation proposed?**N/A
* SCWF located in the public right-of-way are subject to design requirements set forth under SSFMC Chapter 20.375.
**Collocation of SCWF with existing wireless communication facilities within Permitted Locations is permitted, and is
subject to design requirements set forth under SSFMC Chapter 20.375.
SCWF outsidethe Public Right of Way in Any Zone that Includes a Commercial or Industrial
Use
Ranking Location Select Evidence of
Infeasibility?
1 Any Nonresidential district and co-located with existing
conforming facilities
N/A
2 Any Nonresidential district and located more than 600 feet
from a Residential district
3 On Nonresidential structures in Residential districts and
located more than 600 feet from a Residential Structure
4 Any Nonresidential district and located less than 600 feet
from a Residential district
Collocation proposed?*N/A
1 SSFMC 20.375.002(F): An object that can be seen from street level by a person with normal vision, and distinguished
as an antenna or other component of a wireless communication facility, due to the fact that it stands out as a prominent
feature of the landscape, protrudes above or out from the structure ridgeline, or is otherwise not sufficiently
camouflaged or designed to be compatible with the appurtenant architecture or building materials.
Small Cell Wireless FacilitiesApplication Guidelines and Requirements Checklist
Page 3of 8
Ranking Design Preferences Select Evidence of
Infeasibility?
1 Building-or structure-mounted antennas that are:
•not readily visible,or
•are completely concealed from view because of
integration into design of nonresidential buildings or
structures erected and approved for use other than as
wireless telecommunications support
N/A
2 Building-or structure-mounted antennas set back from roof
edge and not visible from the public right-of-way or from
surrounding properties
3 Existing communication towers, existing signal, light or
similar kinds of permanent poles not supplying electric,
telephone or similar service and not in the public right-of-
way, or utility facilities not subject to the City’s franchise
agreements.
4 Non-building-or structure-mounted alternative tower
structures
*Collocation of SCWF with existing wireless communication facilities within Permitted Locations is permitted, and is
subject to design requirements set forth under SSFMC Chapter 20.375.
III. Types of Permits Required
An Applicant must obtain the permits listed below prior toinstalling, constructing, maintaining,
operating, removing or performing work related to a SCWF. (Check applicable permits once completed)
Types of Permits Obtained?
Small Cell Attachment Permit
•Required for ALL small cell wireless facilities
Encroachment Permit
•For an applicant seeking to install, construct, operate, or perform work related to a
SCWF in the public right-of-way
•Revocable
•Issued by Public Works/Engineering Division
Building Permit
•For an applicant seeking to install, construct,or perform work related to SCWF
located outside of the public right-of-wayin any zone that includes a commercial or
industrial use
Minor Use Permit
•For an Applicant seeking a waiver or modification from the requirements of a
SCWF Attachment permit, including but not limited to design review and stealth
facility standards
•Review and issuance by the Chief Planner
•May be issued in conjunction with an encroachment permit or a building permit
Small Cell Wireless FacilitiesApplication Guidelines and Requirements Checklist
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IV. Standard Requirements
All SCWFsand ancillary equipment,2 where applicable,must comply with standard requirements
under SSFMC Chapter 20.375, as follows: (Check all completedaccordingly)
General Requirements Yes No
Applicable SSFMC building code standards
FCC Radio Frequency Emission Standards
Any other applicable state or federal law requirements (specify):
Operational and Maintenance Requirements Yes No
Signage
Plans submitted show that there are no signs, displays logos, or
advertisements will beinstalled on, alongside, or in connection with a
SCWF
Design of Emergency contact sign submitted and plans showing where
Emergency Sign will be installed
Plan showing how SCWF will be properlymaintained with no trash, debris,
graffiti and other forms of vandalism
Demonstration of measures to minimizenoise impacts
Noise attenuation devices installed for air conditioning units and other noise-
emitting equipment, incompliance with SSFMC Chapter 8.32
On-site emergency “Kill switch”installed for all radio frequency circuits and
components
Safety measures submitted to prevent unauthorized access and vandalism
installed
Applicant has been notified of the following:
•Upon City’s reasonable notice, Applicant must relocate its SCWF at its sole
cost to allow for public projects, services or improvements
•Applicant is responsible for repairing City standard specifications or replace
in-kind City facilities or improvements disturbed or damaged during the
installation, maintenance, operation, repair or removal of Applicant’s SCWF
2 SSFMC 20.375.002(A): Any wires, cables, meter boxes, cooling devices, cable, conduit and connectors, and any other
equipment required to operate and support the operation of SCWF.
Small Cell Wireless FacilitiesApplication Guidelines and Requirements Checklist
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Electrical Metering and Structural Requirements Yes No
Independent metering of SCWF electrical power
For Existing City street light poles proposed for SCWF: (if applicable)
o Inspected for compliance with City structural standards, including
safety and load bearing capability
o Applicant provided documentation demonstrating such pole meets
City structural standards
o Applicant provided documentation demonstrating SCWF installation
would not interfere with or harm the
For a City street light pole failing to meet City structural standard: (if applicable)
o Applicant has replaced existing streetlight polewith new pole
meeting City structural standards, including safety and load bearing
capability, and re-installed light fixtures; OR
o Applicant has installed a proprietary pole meeting all required
structural and safety standards
Equipment and Design Requirements Yes No
Location of Ancillary equipment/support facilities in the ROW, in order of preference:
1.Located on the pole and concealed, stealthed or incorporated into
the design of the pole; or
2.Mounted on the pole pursuant to applicable building code
requirements, and painted to match the pole color, if location within
stealth equipment is not feasible; or
3.Undergrounded;or
4.Concealed in a stealth facility, including but not limited to partial
undergrounding, landscaping, or decorative treatment of the cabinet
If ancillary equipment/support facilities are proposing a lower-ranked location
optionabove, has the City Engineer determined that the higher-ranked option is
not feasible?
Has the SCWF pole installationbeen sufficiently designed so that it does not
require anyadditional supporting hardware?
Is the SCWF constructed out of non-reflective materials, or materials and colors
consistent with surrounding backdrop? (Anodized metal is acceptable)
Applicant is/has met its responsibility for maintaining and preserving design and
aesthetic features for each SWCF facility, ancillary equipment and support
infrastructure
The SCWF does not include any security fencing installation
Small Cell Wireless FacilitiesApplication Guidelines and Requirements Checklist
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V. PermitApplicationRequirements
Provided thata SCWF application has been submitted andall applicable requirements under SSFMC
Chapter 20.375 have been met, all SCWF not otherwise exempt from regulationsshall be issued a
Small Cell Attachment Permit, an encroachment permit, and building permit by City.
All SCWF applications must comply with submittal requirements, provide all required application
materials, and pay all applicable fees, as provided in the SCWF APPLICATION SUBMITTAL
CHECKLIST below.
Applicants submitting applications for more than two (2) Small Cell Attachment Permit must batch
their applications to expedite the review process.
SCWF applicants are encouraged to enter into a Master License Agreement with the City for
multiple SCWF attachments upon City-owned structures. SCWFs subject to the terms of a Master
License Agreement will be subject only to staff-level design review to ensure compliance with terms
and provisions of the agreement, but shall still be required to obtain an encroachment permit.
Applicants are encouraged to participate in a pre-submittal meeting with City staff and submit a
completed and signed application submittal checklist.
SCWF APPLICATION SUBMITTAL CHECKLIST
(check for completion)
OPTIONAL Yes No
Applicant Participation in pre-submittal meeting
GENERAL REQUIREMENTS Yes No
Applicant provided a completed and signed application, including signed checklist
Sworn Statement of Compliance Verification
•Signed by Applicant or Applicant’s authorizedrepresentative; and
•Confirms Applicant holds all applicable licenses required for Applicant to construct the
proposed facility, including but not limited to FCC, PUC, state or federal
telecommunications authority approvals.
Sworn statement or documentation of compliance with all licensing conditions
•Signed by Applicant or Applicant’s authorized representative
•Confirms Applicant is in compliance with all conditions imposed in conjunction with all
applicable licenses for Applicant to construct the proposed SCWF
•Includes adescriptionof thenumber,type,power rating,frequencyrange,anddimensions
of antennas,equipmentcabinets,andrelatedSCWF proposed tobe installed
•Includes engineeringcalculationsdemonstratingthattheproposed facilitywillcomplywith
allapplicable FCC requirementsandstandards.
Proof of Legal Right to Use Property
•All SCWF applications must provide evidence satisfactory to the Citydemonstrating the
property owner’s consent or other form of proof demonstrating Applicant’s legal right to
use the property upon whichit proposes to attach eachSCWF
(for City-owned structures, Applicants that have entered into valid Master License
Agreements shall be deemed to satisfy this requirement for each SCWF subject to the
Master License Agreement.)
Small Cell Wireless FacilitiesApplication Guidelines and Requirements Checklist
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SITE PLANS AND LAYOUTREQUIREMENTS
Applicantsshallsubmitthefollowinginformationwiththeapplication electronicallyor by hardcopy.Hardcopy
submittalsshallbeprovidedintriplicate.
Yes No
Map and Inventory of ProposedSites.
•A mapof theproposed site(s) includingphotographsof theCity-ownedlightpole(s)where
SCWF is proposed to belocated.Map shallshow alllanduses within300 feetof the
proposed SCWF sites(s).
•A 500-footradiusmapis required for proposed SCWF in residentiallyzonedand/orused
areas.
Photo Simulationsof SCWF and AncillaryEquipment.
•Simulationsshallshow theproposed location of SCWFand all ancillaryequipment(cables,
power sources, electricity,andanyotheritemsrequiredtooperateandsupport thefacility)
andproposed finishes in compliance with SSFMC Chapter 20.375.
Drawings and Plans
•Siteplan,plans,andelevations,toscale,identifying theproposed SCWF andancillary
equipmentplacement.
•Elevationsshallinclude all structureson whichfacilitiesareproposed tobelocated.
•Emergencysignageshall also be shown.
Documentation of Camouflage and/orMatchingMethods
•Descriptionof methods proposed tostealththeSCWF, allancillaryequipment,andcolors
andmaterials specifications.
Documentation to Identify allAncillaryEquipment
•Plansshallidentifyanyandallancillaryequipmentrequiredto support theSCWF,
includingbutnotlimitedtoemergencygenerators,airconditioning equipment,cables,and
power sources.
Financial Assurance/Bond
•Prior to obtaining a permit to erect or install the proposed facility, Applicant must either
secure a bond or provide financial assurances satisfactory to the City Manager, for the
removal of the facility in the event that its use is abandoned or approval terminated.
FEE REQUIREMENTS Yes No
Right-of –way Pole Usage Fee
City processing fees
APPLICANT/AUTHORIZED REPRESENTATIVE:________________________________
SIGNATURE:__________________________________________________________________
DATE:
Small Cell Wireless FacilitiesApplication Guidelines and Requirements Checklist
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VI. Post-Submittal Actions
All SCWF Applicants shall receive notice of and acknowledge the following:
Application Review
Applications submitted to the City will be promptly processed andreviewed.
TheCityEngineer,ChiefPlanner,andChiefBuildingOfficialwill review SCWF applications.
TheChiefPlannerwill makeapreliminarydeterminationon the Applicationandsubmitfor
concurrenceby theCityManager.
Followingreviewby City Manager,theChiefPlannerwill approveor denyanapplicationin
accordancewiththe requirementsof Chapter 20.375.
Notification of Incomplete Applications
Applicants will be promptly notified of incomplete applications, but not later than 30 days
after submittal.
If an application has been deemed incomplete, it is the Applicant’s responsibilities to provide
additional information required by City in order to proceed in the application process.
Community Outreach Requirement
After an application is deemed complete, Applicantshallmail“Noticeof Proposed Actionto
Approve aSmallCellWirelessFacility”toaddresseswithin300 feetof theproposed site(s).
Noticesinresidentialdistrictsshallincludea500 feetradiusfor notification.
Applicantshallscheduleaneighborhoodoutreachmeetinginvolvingresidents andbusinesses
withintheradiusareadescribedabovewithintwo (2) weeks of application submittal.
Applicantshallsubmittranscripts,minutesand/orvideosof the outreach meetingtotheCity,
prior to the City Manager action.
Modification of Requirements
The City Council may waive or modify requirements set forth under Chapter 20.375 upon
advice of the City Attorney that denial of the application would have the effect of
prohibiting the provision of telecommunications services, unreasonably discriminating
among service providers, or constituting any other violation of State or Federal law.
Applicant has the burden of showing that the denial would result in such a violation.
Cessation of Operation/Removal of Facilities
Applicants shall comply with the requirements of Chapter 20.375.008 regarding cessation of
operation and removing SCWFs.
Signature of Acknowledgement: ____________________________________
Applicant or Authorized Representative
Date: __________
2911857.1
City Council
April 11, 2018
1
4/11/2018 Planning Division 2
What is Small Cell?
•Small Cell (data) and
Cellular (voice)
•Increased demand for
data transmission
•More small cell wireless
facilities needed
4/11/2018 Planning Division 3
State Legislation (SB 649, veto)
City’s adopted Small Cell Ordinance
•Local regulatory framework
•Master License Agreement for City owned
property
•Creates the framework to establish small cell facilities
•Defines common terms
•Lists permitted locations, facilities & design preferences
•Explains the permitting process
•Standard Requirements (RF, operation and maintenance)
•Noticing, cessation and appeal processes
•Sets forth the implementation of an MLA
4/11/2018 Planning Div. 4
Administrative tool to implement ordinance
Key Terms:
•Duration: 10 year and 5 year extensions
•Meeting/outreach
•Each pole needs a license
•Liability, insurance and replacement
•Radio Frequency (RF) Report
4/11/2018 Planning Division 5
Staff approves if all requirements met
City Council action if deviating from standards
Process
•Checklist
•Permitting and Review
4/11/2018 Planning Div. 6
4/11/2018 Planning Div. 7
4/11/2018 Planning Div. 8
Concerns – new noise-inducing equipment
Ways to address noise
•Staff oversight
•Location
•Noise-rated enclosures
All installations shall comply with City’s
Noise Ordinance
Master License Agreement Deposit -$4000
Administrative Deposit - $950/per pole
Annual Rental $1,500 (3 percent escalation)
20% discount on annual rental for new pole
Additional Deposit/Bond for removal
4/11/2018 Planning Div. 9
Council adopt the resolution approving the
Master License Agreement template and
approve the pole attachment rates and
processing fees.
4/11/2018 Planning Div. 10
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-300 Agenda Date:4/11/2018
Version:1 Item #:9a.
Resolution approving a Master License Agreement for small cell wireless facilities installation;approving
administrative and license fees proposed pursuant to the Agreement;authorizing the City Manager to execute
the Agreement; and authorizing the Finance Director to amend the Master Fee Schedule.
WHEREAS,the City of South San Francisco (“City”)owns street light poles,traffic signal poles,safety poles,
and other poles (each,a “City Pole”)within the public right-of-way and owns or controls public right-of-way
within the City of South San Francisco located in San Mateo County, State of California; and
WHEREAS,in response to new advances in telecommunication technology and legislative proposals,the City
adopted an ordinance in October 2017 which regulated wireless telecommunication facilities by adding a
chapter to address anticipated “Small Cell Wireless Facilities” installation proposals in the City; and
WHEREAS,the ordinance established a comprehensive set of requirements and standards to regulate small cell
facilities development, siting, installation, operation, and termination of operation; and
WHEREAS,the City has recently been contacted by multiple wireless communications service providers
interested in deploying new small cell facilities within the City right-of-way,which would provide enhanced
wireless services throughout the community; and
WHEREAS,various types of antennas and associated equipment are required to deliver wireless coverage and
capacity; and
WHEREAS,wireless providers are proposing to place a single “small cell”antenna and equipment on existing
overhead infrastructure located within the public rights-of-way; and
WHEREAS,under California law,wireless providers have the authority to install and maintain telephone lines
in the public right-of-way to provide wireless telecommunications services; and
WHEREAS,the City also has the authority under state law to exercise reasonable control as to the time,place,
and manner in which roads, highways, and waterways are accessed; and
WHEREAS,the proposed Master License Agreement (“MLA”)is a comprehensive document that contains
uniform terms and conditions applicable to all wireless facilities installed on City-owned poles that would
allow the City to exercise control over the design,installation,access,removal and other circumstances related
City of South San Francisco Printed on 4/13/2018Page 1 of 3
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File #:18-300 Agenda Date:4/11/2018
Version:1 Item #:9a.
allow the City to exercise control over the design,installation,access,removal and other circumstances related
to the use of City Poles for small cell installation; and
WHEREAS,the proposed MLA would not directly grant any rights to use an individual City Pole,but rather
establishes the procedures, terms and conditions under which licensees obtain individual pole licenses; and
WHEREAS,the goal of the MLA is to align the City’s available infrastructure assets with wireless service
provider’s demand for access,develop uniform and predictable processes for evaluating individual pole license
applications,maintain the City’s municipal functions related to public health and safety,establish maintenance
requirements and standards for the licensee, and preserve the community’s aesthetic characteristics; and
WHEREAS, the City negotiated the terms of the template MLA with several wireless providers; and
WHEREAS,wireless providers desiring access to City-owned poles have the opportunity to enter into the MLA
with the City that would entitle them to obtain individual pole licenses on a first-come,first-served basis for a
duration of the MLA; and
WHEREAS,this framework creates a single set of rules for all providers that reduces the administrative burden
on the City and promotes a level playing field among competitor licensees; and
WHEREAS, among the key terms and conditions of the MLA are:
·The term of the MLA is ten (10)years,and renewable for subsequent five (5)-year intervals,
subject to each party’s option to not renew upon one hundred and eight (180)days’notice to the
other party;
·Pursuant to the MLA,licensees are required to obtain individual licenses according to the terms
under the MLA for every pole where small cell facilities are proposed;
·Individual pole licenses require the licensees to obtain all applicable and necessary regulatory
approvals prior to becoming effective;
·The term of each pole license will be from the effective date through the term of the MLA or the
earlier termination of the MLA, whichever occurs sooner;
·Annual License Fee per City-owned pole is $1,500.The License Fee will escalate by 3 percent
on each anniversary of the month after each Pole License becomes effective;
·The MLA also imposes additional requirements of installation guidelines and design review
compliance; and
WHEREAS,in addition to a Pole License Fee,wireless providers will be responsible for paying a Master
License Application Processing payment and a Pole License Administrative Processing payment; and
WHEREAS,the Pole License Fee,Master License Processing Fees and Administrative Fees would be set forth
in the City’s Master Fee Schedule.
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File #:18-300 Agenda Date:4/11/2018
Version:1 Item #:9a.
NOW,THEREFORE,BE IT RESOLVED that based on the entirety of the record before it,which includes
without limitation,the California Environmental Quality Act,Public Resources Code §21000,et seq.
(“CEQA”)and the CEQA Guidelines,14 California Code of Regulations §15000,et seq.;the South San
Francisco General Plan and General Plan EIR,including all amendments and updates thereto;the South San
Francisco Municipal Code,all reports,minutes,and public testimony submitted as part of the City Council’s
April 11,2018 meeting and any other evidence (within the meaning of Public Resources Code §21080(e)and
§21082.2),the City Council of the City of South San Francisco hereby finds the approval of a Master License
Agreement template to be categorically exempt from CEQA pursuant to California Code of Regulations Title
14, Chapter 3, section 15303, class 3, “New Construction or Conversion of Small Structures”.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby takes the
following actions:
1.Approves the form of the Master License Agreement for Small Cell Pole Attachment Installation
with wireless services providers; and,
2.Authorizes the City Manager to execute the Master License Agreement on behalf of the City in
substantially in substantially the same form as attached hereto as Exhibit A;to make any revisions,
amendments,corrections and modifications to the Master License Agreement,subject to the approval of
the City Attorney,deemed necessary to carry out the intent of this Resolution and which do not
materially alter or increase the City’s obligations thereunder; and
3.Approves the Pole License Fee,Master License Application Processing payment and Pole
License Administrative Processing payment in the amounts proposed in the Master License Agreement,
and as shown in Exhibit B attached hereto; and
4.Authorizes the Finance Director to amend the Master Fee Schedule consistent with the
information contained in Exhibit B to incorporate the Pole License Fee,Master License Application
Processing payment and Pole License Administrative Processing payment; and
5.Authorizes the City Manager to take any other related actions consistent with the intention of the
resolution.
BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon its passage and
adoption.
*****
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DRAFT – 04/05/18
CITY OF SOUTH SAN FRANCISCO
MASTER LICENSE FOR
[DESCRIPTION OF SCWF]
between
THE CITY OF SOUTH SAN FRANCISCO
and
[WIRELESS COMPANY]
For City of South San Francisco Pole License Program in South San Francisco, California
Effective as of , 20
TABLE OF CONTENTS
Page
1 PURPOSE, DEFINITIONS, AND BASIC LICENSE INFORMATION ................................................ 1
1.1 Purpose ...................................................................................................................................................... 1
1.1.1 Master License ........................................................................................................................... 1
1.1.2 Pole Licenses ............................................................................................................................. 1
1.1.3 Non-City Poles .......................................................................................................................... 2
1.2 Basic License Information ...................................................................................................................... 2
1.3 Definitions ................................................................................................................................................ 2
2 SCOPE OF LICENSE .......................................................................................................................................... 4
2.1 License Areas ............................................................................................................................................ 4
2.1.1 Issuance of Pole Licenses ........................................................................................................ 4
2.1.2 No Competing Licenses........................................................................................................... 5
2.1.3 Limitation on Scope ................................................................................................................. 5
2.2 No Property Interest in License Area or City Poles........................................................................... 5
2.2.1 Limited Interest. ........................................................................................................................ 5
2.2.2 Limited Rights ........................................................................................................................... 5
2.2.3 No Impediment to Municipal Use ......................................................................................... 5
2.3 Signs and Advertising .............................................................................................................................. 5
2.4 Light and Air ............................................................................................................................................. 5
2.5 As-Is Condition of the License Area .................................................................................................... 5
2.5.1 As-Is Condition ......................................................................................................................... 5
2.5.2 Licensee Due Diligence ........................................................................................................... 6
2.5.3 No City Representations or Warranties ................................................................................ 6
2.5.4 Disclosure ................................................................................................................................... 6
3 TERM ....................................................................................................................................................................... 6
3.1 Term of Master License and Pole Licenses ......................................................................................... 6
3.1.1 Term ............................................................................................................................................ 6
3.1.2 Minimum Term ......................................................................................................................... 6
4 LICENSE FEES; ADDITIONAL FEES; AND OTHER CHARGES ...................................................... 6
4.1 Commencement Date and Pole License Effective Date .................................................................. 6
4.1.1 Definition................................................................................................................................... 6
4.1.2 Acknowledgment Letter .......................................................................................................... 6
4.1.3 City Demand for Acknowledgment Letter .......................................................................... 7
4.1.4 Correct Commencement Date. .............................................................................................. 7
4.1.5 Countersigned Acknowledgment Letter ............................................................................... 7
4.2 License Fees ............................................................................................................................................. 7
4.2.1 License Fee Schedule ............................................................................................................... 7
4.2.2 Amount of License Fee ........................................................................................................... 7
4.2.3 Pole Replacement Discounts .................................................................................................. 7
4.2.4 In-Lieu Public Benefits ........................................................................................................... 7
4.2.5 Due Dates .................................................................................................................................. 8
4.3 Adjustments in License Fee ................................................................................................................... 8
4.4 Late Charge .............................................................................................................................................. 8
4.5 Default Interest ........................................................................................................................................ 8
4.6 Master License Application Processing Payments
4.6.1 Initial Payment ......................................................................................................................... 8
4.6.2 Subsequent Payments ............................................................................................................. 8
4.6.3 Early Termination ................................................................................................................... 8
4.6.4 Refunding of Excess Amounts ............................................................................................. 9
4.7 Pole License Administrative Processing Payments ........................................................................... 9
4.7.1 Initial Payment ......................................................................................................................... 9
4.7.2 Account ...................................................................................................................................... 9
4.7.3 Subsequent Payments ............................................................................................................. 9
4.7.4 Early Termination ................................................................................................................... 9
4.8 Refunding of Excess Amounts ............................................................................................................ 9
4.9 Additional Fees ........................................................................................................................................ 9
4.9.1 Defined ...................................................................................................................................... 9
4.9.2 Exclusions .................................................................................................................................. 9
4.10 Manner of Payment ................................................................................................................................. 9
4.11 Reasonableness of Liquidated Charges and Fees ............................................................................... 10
5 USE RESTRICTIONS ......................................................................................................................................... 10
5.1 Permitted Use .......................................................................................................................................... 10
5.2 No Illegal Uses or Nuisances ................................................................................................................ 10
6 POLE LICENSE APPROVALS ........................................................................................................................ 10
6.1 City Approval Required .......................................................................................................................... 10
6.1.1 City Rights Superior ................................................................................................................. 10
6.1.2 Changes in Application ........................................................................................................... ..11
6.1.3 Consultation with the Planning Division ............................................................................. ..11
6.2 Regulatory Approval Required. ............................................................................................................. ..11
6.3 Pole License Application ........................................................................................................................ ..11
6.4 Pole License Application Review Process ........................................................................................... ..12
6.5 Administrative Payments ........................................................................................................................ 12
6.6 Pole License Approval ............................................................................................................................. 12
7 INSTALLATION OF EQUIPMENT ............................................................................................................... 12
7.1 Approved Plans and Specifications ....................................................................................................... 12
7.1.1 Strict Compliance Required ..................................................................................................... 12
7.1.2 Identification and Other Signage ............................................................................................ 12
7.1.3 Required Changes ...................................................................................................................... 13
7.1.4 Corrections ................................................................................................................................. 13
7.2 Installation ................................................................................................................................................. 13
7.3 Notice Required Prior to Installation ................................................................................................... 13
7.4 Cost of Labor and Materials ................................................................................................................... 13
7.5 No Alteration of City’s Existing Equipment or Infrastructure ........................................................ 13
7.6 Standard of Work ..................................................................................................................................... 13
7.7 Project Manager ........................................................................................................................................ 14
7.8 Coordination of Work ............................................................................................................................. 14
7.9 Fiber-Optic Cables ................................................................................................................................... 14
7.10 Installation; Parking Regulations............................................................................................................ 14
8 ALTERATIONS ..................................................................................................................................................... 14
8.1 Licensee’s Alterations .............................................................................................................................. 14
8.2 Title to Improvements and Removal of Licensee’s Equipment ....................................................... 14
9 CITY WORK ON POLES ................................................................................................................................... 15
9.1 City Repairs, Maintenance, and Alterations ......................................................................................... 15
9.2 Notice to Licensee .................................................................................................................................... 15
9.3 Licensee’s On-Call Representative ........................................................................................................ 15
9.4 Emergencies .............................................................................................................................................. 15
10 LICENSEE’S MAINTENANCE AND REPAIR OBLIGATIONS. .......................................................... 15
10.1 Damage to City Property ........................................................................................................................ 15
10.2 Alterations to City Property .................................................................................................................... 16
10.3 No Right to Repair City Property .......................................................................................................... 16
10.4 Notice of Damage to City Property ...................................................................................................... 16
10.5 Licensee’s Equipment .............................................................................................................................. 16
10.5.1 Maintenance and Repair ........................................................................................................... 16
10.5.2 City Approval ............................................................................................................................. 16
10.5.3 Graffiti ......................................................................................................................................... 16
10.6 Standard of Work ..................................................................................................................................... 16
11 LIENS ....................................................................................................................................................................... 17
12 UTILITIES; TAXES AND ASSESSMENTS ................................................................................................... 17
12.1 Utilities ....................................................................................................................................................... 17
12.2 Taxes and Assessments ........................................................................................................................... 17
12.2.1 Possessory Interest Taxes ........................................................................................................ 17
12.2.2 Licensee’s Obligation if Assessed ........................................................................................... 17
12.2.3 Taxes on Equipment ................................................................................................................. 17
13 COMPLIANCE WITH LAWS ............................................................................................................................ 17
13.1 Requirement .............................................................................................................................................. 18
13.1.1 Current Laws .............................................................................................................................. 18
13.2 Personnel Safety Training ....................................................................................................................... 18
13.2.1 CPUC Certification ................................................................................................................... 18
13.2.2 Licensee’s Indemnity................................................................................................................. 18
13.2.3 City’s Indemnity ......................................................................................................................... 18
13.3 Compliance with CPUC General Order 95 ......................................................................................... 18
13.4 Compliance with Electric Codes ............................................................................................................ 18
13.5 City’s Exercise of its Proprietary Interests ........................................................................................... 19
13.6 Regulatory Approvals. ............................................................................................................................. 19
13.7 Radiofrequency Radiation and Electromagnetic Fields ..................................................................... 19
13.8 Compliance with City’s Risk Management Requirements ................................................................. 19
14 DAMAGE OR DESTRUCTION ....................................................................................................................... 19
14.1 No Statutory Rights for Damaged City Pole ....................................................................................... 19
14.2 Licensee’s Rights after Termination ...................................................................................................... 19
15 ASSIGNMENT ....................................................................................................................................................... 20
15.1 Restriction on Assignment ...................................................................................................................... 20
15.2 Notice of Proposed Assignment ............................................................................................................ 20
15.3 City Response ............................................................................................................................................ 20
15.3.1 Timing ......................................................................................................................................... 20
15.3.2 Effect of Default ....................................................................................................................... 20
15.4 Effect of Assignment ............................................................................................................................... 20
15.5 Assumption by Transferee ...................................................................................................................... 20
15.6 Permitted Assignment ............................................................................................................................. 21
15.6.1 Defined ....................................................................................................................................... 21
15.6.2 Conditions .................................................................................................................................. 21
15.6.3 Licensee Carrier Customers ..................................................................................................... 21
16 DEFAULT ............................................................................................................................................................... 21
16.1 Events of Default by Licensee ............................................................................................................... 22
16.1.1 Nonpayment of Fees .............................................................................................................. 22
16.1.2 Lapsed Regulatory Approvals ................................................................................................ 21
16.1.3 Prohibited Assignment ........................................................................................................... 22
16.1.4 Interference with City ............................................................................................................. 22
16.1.5 Failure to Maintain Insurance ................................................................................................ 22
16.1.6 Failure to Cure ......................................................................................................................... 22
16.1.7 Other Terms ............................................................................................................................. 22
16.1.8 Abandonment .......................................................................................................................... 22
16.1.9 Insolvency ................................................................................................................................. 22
16.2 City’s Remedies ......................................................................................................................................... 22
16.2.1 Continuation of License ........................................................................................................... 22
16.2.2 Termination of Pole License ................................................................................................... 22
16.2.3 Termination of Master License ............................................................................................... 22
16.2.4 Default Fees ............................................................................................................................... 23
16.3 Licensee’s Remedy for City Defaults .................................................................................................... 23
16.4 Cumulative Rights and Remedies .......................................................................................................... 23
17 LICENSEE’S INDEMNITY ............................................................................................................................... 23
17.1 Scope of Indemnity .................................................................................................................................. 23
17.2 Indemnification Obligations ................................................................................................................... 24
18 INSURANCE .......................................................................................................................................................... 24
18.1 Licensee’s Insurance ................................................................................................................................ 24
18.1.1 Coverage Amounts .................................................................................................................. 24
18.1.2 Required Endorsements ......................................................................................................... 24
18.1.3 Notice of Cancellation ............................................................................................................ 24
18.1.4 Claims-Made Policies .............................................................................................................. 25
18.1.5 General Aggregate Limit ........................................................................................................ 25
18.1.6 Certificates ................................................................................................................................ 25
18.1.7 Insurance Does Not Limit Indemnity ................................................................................. 25
18.1.8 Right to Terminate .................................................................................................................. 25
18.1.9 Ratings ....................................................................................................................................... 25
18.1.10 Effective Dates ........................................................................................................................ 25
18.1.11 Self-Insurance Alternative ...................................................................................................... 25
18.1.12 Excess/Umbrella Insurance .................................................................................................. 25
18.2 Insurance of Licensee’s Property ........................................................................................................... 25
18.3 City’s Self Insurance ................................................................................................................................. 25
18.4 Waiver of Subrogation ............................................................................................................................. 26
18.5 Contractors’ Bonds and Insurance ........................................................................................................ 26
19 LIMITATION OF CITY’S LIABILITY ............................................................................................................ 26
19.1 General Limitation on City’s Liability ................................................................................................... 26
19.2 Consequential Damages .......................................................................................................................... 26
19.3 No Relocation Assistance ....................................................................................................................... 26
19.4 Non-Liability of City Officials, Employees, and Agents. .................................................................. 26
19.5 Scope of Waivers ...................................................................................................................................... 27
20 CITY ACCESS TO LICENSE AREA ............................................................................................................... 27
20.1 City’s Right of Access .............................................................................................................................. 27
20.2 Emergency Access .................................................................................................................................... 27
20.3 No Liability for Emergency Access ....................................................................................................... 27
21 REQUIRED RECORDS ...................................................................................................................................... 27
21.1 Records of Account ................................................................................................................................. 27
21.2 Estoppel Certificates ................................................................................................................................ 28
21.3 Regulatory and Bankruptcy Records ..................................................................................................... 28
21.3.1 Copies for City Records ........................................................................................................... 28
21.3.2 Production of Documents ....................................................................................................... 28
22 RULES AND REGULATIONS ......................................................................................................................... 28
23 FINANCIAL ASSURANCES .............................................................................................................................. 28
23.1 Security Deposit, Bond or Other Form of Financial Assurance ............................................ 28
24 SURRENDER OF LICENSE AREA ................................................................................................................ 29
24.1 Surrender ................................................................................................................................................... 29
24.1.1 Obligations Upon Surrender ................................................................................................... 29
24.1.2 Equipment Abandoned After Termination .......................................................................... 29
24.2 Holding Over ............................................................................................................................................ 29
24.2.1 With Consent. ............................................................................................................................ 29
24.2.2 Without Consent ....................................................................................................................... 29
25 HAZARDOUS MATERIALS.............................................................................................................................. 29
25.1 Hazardous Materials in License Area .................................................................................................... 29
25.2 Licensee’s Environmental Indemnity .................................................................................................... 29
26 SPECIAL PROVISIONS ...................................................................................................................................... 30
26.1 Early Termination by Either Party ........................................................................................................ 30
26.2 Licensee’s Termination Rights ............................................................................................................... 30
26.2.1 No-Fault Termination of Master License .............................................................................. 30
26.2.2 Pole License Termination ........................................................................................................ 30
26.2.3 Master License Termination .................................................................................................... 30
26.2.4 Interference Caused by City Work ......................................................................................... 30
26.3 City’s Termination Rights ....................................................................................................................... 30
26.3.1 Absolute Right to Terminate Pole Licenses .......................................................................... 30
26.3.2 Removal of Equipment ............................................................................................................ 31
26.3.3 City Pole Removal ..................................................................................................................... 31
26.3.4 Replacement, Relocation, or Upgrading of City Poles ........................................................ 31
26.3.5 Future Use of Existing City Conduit ..................................................................................... 31
26.4 Licensee’s Rights after Termination ...................................................................................................... 32
26.5 Special Remedies for Interference with Operations ........................................................................... 32
26.5.1 Licensee’s Obligation Not to Cause Interference ................................................................ 32
26.5.2 Impairment Caused by Change in City Use .......................................................................... 32
26.5.3 Impairment Caused by City Access ........................................................................................ 33
27 GENERAL PROVISIONS ................................................................................................................................... 33
27.1 Notices ........................................................................................................................................................ 33
27.1.1 Writings Required ...................................................................................................................... 33
27.1.2 Manner of Delivery .................................................................................................................... 33
27.1.3 Effective Date of Notices ......................................................................................................... 33
27.1.4 Special Requirements ................................................................................................................. 33
27.2 No Implied Waiver ................................................................................................................................... 33
27.3 Amendments .............................................................................................................................................. 34
27.4 Interpretation of Licenses ........................................................................................................................ 34
27.4.1 General ........................................................................................................................................ 34
27.4.2 Multi-party Licensee .................................................................................................................. 34
27.4.3 Captions ....................................................................................................................................... 34
27.4.4 Time for Performance ............................................................................................................... 34
27.4.5 City Actions ................................................................................................................................ 34
27.4.6 Words of Inclusion .................................................................................................................... 34
27.4.7 Laws ............................................................................................................................................. 34
27.5 Successors and Assigns ............................................................................................................................ 34
27.6 Brokers ........................................................................................................................................................ 35
27.7 Severability ................................................................................................................................................. 35
27.8 Governing Law and Venue ..................................................................................................................... 35
27.9 Entire Agreement ...................................................................................................................................... 35
27.10 Time of Essence ........................................................................................................................................ 35
27.11 Survival ....................................................................................................................................................... 35
27.12 Recording ................................................................................................................................................... 35
27.13 Counterparts .............................................................................................................................................. 35
27.14 Cooperative Drafting................................................................................................................................ 35
27.15 Authority to Approve Agreement .......................................................................................................... 36
27.16 Conflicts of Interest .................................................................................................................................. 36
27.17 Included Exhibits and Schedules ........................................................................................................... 36
EXHIBIT A Form of Pole License Agreement
Exhibit A1 – Licensee’s Plans and Specifications
Exhibit A-2 – Form of Acknowledgement Letter
Exhibit A-3 – License Fee and Default Fee Schedule
Exhibit A-4 – City Installation Guidelines
EXHIBIT B Requirements for License Equipment
BASIC LICENSE INFORMATION
City: City of South San Francisco, a California municipal
corporation
Licensee: [Wireless Company], a [Ca. corporation, LLC, etc.]
Term (§ 3.1.1): Ten (10) years, beginning on the Master License Effective
Date, renewable for subsequent five (5)-year intervals,
subject to each party’s option to not renew upon one
hundred and eighty (180) days’ notice to the other party.
Master License Effective Date (§ 3.1.1): The first day of the month after the date the parties have
fully executed this Master License.
Pole License Effective Date (§ 3.1.1): For each individual Pole License under the Master
License, the date on which Licensee has obtained all
applicable and necessary Regulatory Approvals following
upon the parties fully executing the Pole License.
Master License and Pole License Expiration Date: For the Master License, the tenth anniversary of the
Effective Date, unless otherwise renewed or extended.
For the Pole License, six months from the execution of
the Pole License, if Licensee fails to obtain all applicable
and necessary Regulatory Approvals within that six
months.
If Licensee obtains all applicable and necessary
Regulatory Approvals after the Pole License is executed,
the Pole License shall remain effective from the
Effective Date till the last day of the Pole License term
or the earlier termination of the Master License.
License Fee Commencement Date (§ 4.1); Pole
License Effective Date (§ 4.1); Acknowledgment
Letter (§ 4.1.2):
For each Pole License, the Commencement Date is the
first day of the month after the Pole License Effective
Date. The Pole License Effective Date is the date on
which Licensee has obtained all Regulatory Approvals.
The City will confirm the Commencement Date for each
Pole License in the countersigned Acknowledgment
Letter.
License Fee Rate (§ 4.2.1): After the Commencement Date, Licensee will be
obligated to pay City an annual License Fee at the rate in
effective at the time of full execution of the Pole License,
as specified in the current License Fee schedule as
adopted by the City Council, unless Licensee is eligible to
receive a Pole-Replacement Discount or the City Council
has approved in-lieu benefits.
City will provide the License Fee schedule for each Pole
License with the signed Acknowledgment Letter, and the
schedule will be deemed to be attached to the Pole
License as Exhibit A-3.
License Fee Adjustment Dates (§ 4.3): License Fee rates will be increased by three percent (3%)
on January 1 of each year of the Master License.
Master License Application Processing Payments
(§ 4.6):
$4,000 to be delivered with Licensee’s partially executed
counterpart of this Master License. The payment, and
any additional amounts required, will be used for City’s
ordinary processing and administrative costs related to
the Master License application.
Pole License Administrative Payments (§ 4.7): $950 per Standard City Pole, to be delivered with
Licensee’s application for each Pole License. This initial
payment, and any necessary replenishment(s) thereof,
will be used to cover the City’s costs to review and
administer the application process upon delivery of each
Pole License application.
Permitted Use (§ 5.1): Installation, operation, and maintenance of Equipment
on the License Area specified in each Pole License and
no other location.
Prohibited Use: Use of the License Area for any other purpose without
City’s prior consent is prohibited.
Equipment installation (Art. 7): All Equipment to be installed on the License Area is
subject to City’s final approval through the applicable
Pole License. Licensee shall install Equipment at its sole
cost only at the Pole Locations specified in each Pole
License.
Utilities (§ 12.1): Licensee shall be solely responsible for obtaining and
maintaining the provision of electricity to Licensee’s
Equipment, including but not limited to, making
payments to electric utilities and installation of separate
electric meters, if necessary.
Emissions Report (§ 13.7): As a condition to issuance of any Pole License, Licensee
must provide City a copy of the Emissions Report
submitted for Licensee’s Small Cell Attachment Permit.
Default Fee schedule (§ 16.2.4): Exhibit A-3 to each Pole License.
Security Deposit/Bond/Financial Assurances
(Art. 23):
A bond, security deposit, or other forms of financial
assurance acceptable to the City shall be provided prior
to erecting or installing facilities and equipment, for the
removal of such facilities and equipment in the event of
termination or abandonment. The amount of the bond,
security deposit or other forms of financial assurance
shall be determined based on each application.
Notice address of City
(§ 27.1):
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
Attn: City Manager
Re: Master License - [Wireless Company]
Telephone No.: (650)877-8501
With a copy to: Meyers Nave
555 12th Street, Suite 1500
Oakland, CA 94607
Attn: Jason Rosenberg, Esq.
Re: Master License - [Wireless Company]
Project manager and day-to-day contact for City
(§ 7.7):
Sailesh Mehra
staff person to be assigned
Telephone No.: ___________
Emergency contact for City (§ 9.4): During Business Hours:
Public Works Call in Line
Telephone No.: 650-877-8550
Off-Hours
Police Dispatch
Telephone No.: ___________
Instructions for payments due to City: Checks should be made payable to “City of South San
Francisco” and delivered to:
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
Attn: Finance Director
Re: Master License - [Wireless Company]
Wire transfers should be directed as follows:
___________
Send remittance information to:
___________ [email address(es)]
Notice address of Licensee (§ 27.1): ___________
With a copy to: ___________
Project manager for Licensee (§ 7.7): ___________
On-call and emergency contact for Licensee
(§§ 9.3, 9.4):
___________
Notice to License Applicants: The City’s acceptance of the application payment(s) will
not obligate the city to enter into any Master License if
application requirements are not satisfied. If the City
disapproves any Master License, it will notify the
applicant by a letter specifying the application.
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1
MASTER LICENSE FOR
[SMALL CELL WIRELESS FACILITY]
This MASTER LICENSE AGREEMENT FOR SMALL CELL ANTENNA FACILITIES
(“Master License” or “Agreement”), effective as of _____, 20__, is made by and between the CITY OF
SOUTH SAN FRANCISCO, a California municipal corporation (the “City”) and [Wireless Company], a
________[California corporation, etc.] (“Licensee”).
RECITALS
A. The City owns street light poles, traffic signal poles, safety poles, and other poles (each, a “City
Pole”) within the public right-of-way and owns or controls public right-of-way within the City of South San
Francisco located in San Mateo County, State of California.
B. Licensee is a ________ [California corporation, etc.] organized under the laws of the State of
_______, legally qualified to do business within the State of California whose business includes the installation
and maintenance of small cell antenna facilities.
C. Licensee has the authority under applicable Laws to install and maintain telephone lines in the
public right-of-way to provide wireless telecommunications services.
D. The City has the authority under applicable Laws to exercise reasonable control as to the time,
place, and manner in which roads, highways, and waterways are accessed.
E. Licensee has requested to use City Poles to install, maintain, and operate Small Cell Wireless
Facilities (“SCWF”) as specified in this Master License.
F. In order to encourage wireless infrastructure investment and promote the management of the
rights-of-way in the overall interests of the public health, safety and welfare, the City desires to permit Licensee
to license the City Poles in accordance with the terms, conditions, and covenants contained in this Agreement.
NOW THEREFORE, IN RECOGNITION OF MUTUAL CONSIDERATION, THE
ABOVE PARTIES AGREE TO THE FOLLOWING:
AGREEMENT
1 PURPOSE, DEFINITIONS, AND BASIC LICENSE INFORMATION
1.1 Purpose.
1.1.1 Master License. This Master License: (i) establishes the legal relationship and
framework under which Licensee may apply to the City for and obtain a revocable, non-possessory
privilege to use the License Area identified in Pole Licenses issued under this Master License for the
Permitted Use; (ii) governs the fees, charges, procedures, requirements, terms, and conditions by
which the City will issue Pole License(s) to Licensee; and (iii) authorizes Licensee to engage in the
Permitted Use only after individual Pole Licenses are issued under this Master License.
1.1.2 Pole Licenses. Pole Licenses that the City issues under this Master License will: (i)
authorize Licensee to engage in the Permitted Use; (ii) specify approved Pole Locations and any site
constraints and installation, operation, and maintenance requirements specific to those Pole Locations;
(iii) grant a license, but not a leasehold interest, to Licensee only as a part of and subject to the terms
and conditions of this Master License; and (iv) not amend any term or condition of this Master
License.
2
1.1.3 Non-City Poles. The parties agree that Licensee may seek to install Equipment on
poles owned by any other public or private party, or as otherwise permitted by Laws, which is not
subject to the terms of this Master License.
1.2 Basic License Information.
The Basic License Information in the preceding pages is intended to provide a summary of certain
provisions relating to the licenses that the City will grant to Licensee in accordance with this Master License
and is for the parties’ reference only. If any information in the Basic License Information conflicts with any
more specific provision of this Master License or any Pole License issued under it, the more specific provision
will control.
1.3 Definitions.
Capitalized and other defined terms used in this Master License and all exhibits have the meanings
given to them in this Section or in the text where indicated below, subject to the rules of interpretation set
forth in Section 27.4 (Interpretation of Licenses).
“Acknowledgment Letter” is defined in Subsection 4.1.2.
“Additional Fees” is defined in Subsection 4.9.
“Adjustment Date” is defined in Section 4.3.
“Administrative Payments” is defined in Section 4.7.
“Affiliate” means an entity that directly or indirectly controls, is controlled by, or is under the
common control with Licensee and has a net worth of at least $10 million.
“Agents” when used with respect to either party includes the agents, employees, officers, contractors,
subcontractors, and representatives of that party in relation to this Master License and the License Area.
“Approved Plans” is defined in Subsection 7.1.1.
“Assignee” is defined in Section 15.2.
“Assignment” means any of the following: (a) a merger, acquisition, or other transfer of a controlling
interest in Licensee, voluntarily or by operation of Law; (b) Licensee’s sale, assignment, encumbrance, pledge,
or other transfer of any part of its interest in or rights with respect to the License Area; and (c) any action by
Licensee to permit any portion of the License Area to be occupied by anyone other than itself, including a
sublicensee.
“Assignment Response Period” is defined in Subsection 15.3.1.
“Basic License Information” means the summary attached in chart form immediately preceding the
text of this Master License.
“Broker” is defined in Section 27.6.
“Business Day” is defined in Subsection 27.4.4.
“CERCLA” means the Comprehensive Environmental Response, Compensation and Liability Act of
1980 (42 U.S.C. §§ 9601 et seq.), also commonly known as the “Superfund” law.
“City” is defined in the preamble.
“City Pole” is defined in Recital A.
“Claim” is defined in Section 17.1.
“Commencement Date” is defined in Subsection 4.1.1.
“Common Control” means two entities that are both Controlled by the same third entity.
“Control” means: (a) as to a corporation, the ownership of stock having the right to exercise more
than 50% of the total combined voting power of all classes of stock of the controlled corporation, issued and
3
outstanding; and (b) as to partnerships and other forms of business associations, ownership of more than 50%
of the beneficial interest and voting control of such association.
“CPUC” is defined in Subsection 13.2.1.
“Default Fee” is defined in Subsection 16.2.4.
“Master License Effective Date” means the effective date of this Master License as specified in the
Basic License Information.
“EMFs” is defined in Section 13.7.
“Emissions Report” is defined in Section 13.7.
“Environmental Laws” means any Law relating to industrial hygiene, environmental conditions, or
Hazardous Materials.
“Equipment” means antennas and any associated utility or equipment box, and battery backup,
transmitters, receivers, radios, amplifiers, ancillary fiber-optic cables and wiring, and ancillary equipment for
the transmission and reception of radio communication signals for voice and other data transmission,
including the means and devices used to attach, mount or install other Equipment to a licensed pole in the
public right of way, peripherals, and ancillary equipment and installations, including wiring, cabling, power
feeds, and any approved signage attached to Equipment.
“Expiration Date” means the last day of the Term of this Master License and any Pole Licenses
issued under it as specified the Basic License Information.
“FCC” is defined in Section 7.1.2.
“Hazardous Material” means any material that, because of its quantity, concentration, or physical or
chemical characteristics, is at any time now or hereafter deemed by any Regulatory Agency to pose a present or
potential hazard to human health, welfare, or safety or to the environment. Hazardous Material includes any
material or substance defined as a “hazardous substance,” or “pollutant” or “contaminant” in CERCLA or
section 25316 of the California Health & Safety Code; and any “hazardous waste” listed in section 25140 of
the California Health & Safety Code; and petroleum, including crude oil or any fraction thereof, natural gas, or
natural gas liquids.
“Indemnified Party” means the City, its Agents, its Invitees, and their respective heirs, legal
representatives, successors, and assigns.
“Indemnify” means to indemnify, defend (with counsel reasonably acceptable to an Indemnified
Party), and hold harmless.
“Investigate and Remediate” means the undertaking of any activities to determine the nature and
extent of Hazardous Material that may be located in, on, under, or about the License Area or that has been, is
being, or is in danger of being Released into the environment, and to clean up, remove, contain, treat, stabilize,
monitor, or otherwise control such Hazardous Material.
“Invitees” when used with respect to either party includes the clients, customers, invitees, guests,
tenants, subtenants, licensees, assignees, and sublicensees of that party in relation to the License Area.
“Laws” means all present and future statutes, ordinances, codes, orders, regulations, and
implementing requirements and restrictions of federal, state, county, and municipal authorities, whether
foreseen or unforeseen, ordinary as well as extraordinary, as adopted or as amended at the time in question.
“License Area” means, individually and collectively for all licensed City Poles, the portion of the City
Poles approved for installation of Equipment, including conduits housing the circuits delivering power to the
City Poles and street light pull boxes and other City Property necessary for access.
“License Fee” is defined in Subsection 4.2.1. “License Year” is defined in Subsection 4.1.1.
“Licensee” is defined in the preamble.
4
“Master License” is defined in the preamble, and where appropriate in the context, includes all Pole
Licenses issued under it.
“NESC” is defined in Section 13.4.
“Nonstandard City Pole” means a City Pole other than a Standard City Pole, including historic,
decorative, or concrete City Poles, traffic signal poles, or intersection traffic control and safety poles.
“Notice of Proposed Assignment” is defined in Section 15.2.
“Permitted Use” means Licensee’s installation, operation, and maintenance of Equipment for the
transmission and reception of wireless, cellular telephone, and data and related communications equipment on
License Areas.
“Pole” means a street light pole or other utility pole in South San Francisco, whether owned and
operated by the City or another entity.
“Pole License” means the document in the form of Exhibit A that, when fully executed,
incorporates the provisions of this Master License and authorizes Licensee to install, operate, and maintain
Equipment for the Permitted Use on City Poles identified in the Pole License.
Pole License Effective Date is defined in Subsection 4.1.1.
“Pole Location” means the geographic information identifying each City Pole on which Licensee is
authorized to install, operate and maintain Equipment under Pole Licenses. Pole Locations will be identified in
Exhibit A to each Pole License.
“Property” means any interest in real or personal property, including land, air, and water areas,
leasehold interests, possessory interests, easements, franchises, and other appurtenances, public rights-of-way,
physical works of improvements such as buildings, structures, infrastructure, utility, and other facilities, and
alterations, installations, fixtures, furnishings, and additions to existing real property, personal property, and
improvements.
“Regulatory Agency” means the local, regional, state, or federal body with jurisdiction and
responsibility for issuing Regulatory Approvals in accordance with applicable Laws.
“Regulatory Approvals” means licenses, permits, and other approvals necessary for Licensee to
install, operate, and maintain Equipment on the License Area.
“Release” when used with respect to Hazardous Material includes any actual or imminent spilling,
leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, or
disposing on, under, or about the License Area, other City Property, or the environment.
“RFs” is defined in Section 13.7.
“Standard City Pole” means a standard steel or aluminum tapered City street light pole installed in
the City right-of-way. Standard City Poles conform to then-applicable Public Works standards, as may be
amended from time to time.
“Subsidiary” means an entity controlled by Licensee that has a net worth of at least $5 million.
“Term” is defined in Subsection 3.1.1.
“Small Cell Attachment Permit” is defined in Section 6.2.
2 SCOPE OF LICENSE
2.1 License Areas.
2.1.1 Issuance of Pole Licenses. Subject to the terms, covenants, and conditions set forth
in this Master License, the City will issue to Licensee one or more Pole Licenses, each of which will be
effective as of the first day of the month after the date on which both parties have executed it. Each
Pole License will grant Licensee a contractual privilege to use the License Area specified in the Pole
License.
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2.1.2 No Competing Licenses. The City, absent prior written consent from Licensee, will
not issue a Pole License to any third party for any City Pole that is licensed to Licensee under a valid
Pole License.
2.1.3 Limitation on Scope. This Master License applies only to City Poles identified in
final, fully executed Pole Licenses. This Master License does not authorize the Permitted Use on any
other City Property except the License Areas specified in the Pole Licenses.
2.2 No Property Interest in License Area or City Poles.
2.2.1 Limited Interest. Licensee acknowledges and agrees that neither this Master License
nor any Pole License issued under it creates a lease, possessory interest, easement, franchise, or any
other real property interest in any part of the License Area. Licensee further acknowledges and agrees
that in the absence of a fully executed Pole License, Licensee does not have the right to use any City
Pole for any purpose.
2.2.2 Limited Rights. Pole Licenses that the City issues under this Master License grant to
Licensee only a non-possessory, revocable license to enter onto and use the License Area for the
Permitted Use, which means that:
(a) the City retains possession and control of all License Areas and City Poles
for City operations, which will at all times be superior to Licensee’s interest;
(b) the City may terminate a Pole License in whole or in part at any time, but
only in accordance with this Master License;
(c) except as specifically provided otherwise in this Master License, this Master
License does not limit, restrict, or prohibit the City from entering into agreements with third
parties regarding the use of other City facilities, including City Poles or other City Property in
the vicinity of any License Area; and
(d) neither this Master License nor any Pole License creates a partnership or
joint venture between the City and Licensee.
2.2.3 No Impediment to Municipal Use. Except as limited in this Master License, neither
this Master License nor any Pole License limits, alters, or waives the City’s right to use any part of the
License Area as infrastructure established and maintained for the benefit of the City. And for such
purpose, City may require Licensee to relocate its equipment and facilities at Licensee’s sole expense
to another location mutually acceptable to Licensee and City.
2.3 Signs and Advertising.
Licensee agrees that its rights under Pole Licenses do not authorize Licensee to erect or
maintain, or permit to be erected or maintained by anyone under Licensee’s control, any signs (except as
provided in Section 7.1.2 (Identification and other Signage)), logos, notices, graphics, or advertising of any
kind on any part of the License Area.
2.4 Light and Air.
Licensee agrees that no diminution of light, air, or signal transmission by any structure (whether or not
erected by the City) will entitle Licensee to any reduction of the License Fees or Additional Fees under any
Pole License, result in any liability of the City to Licensee, or in any other way affect this Master License, any
Pole License, or Licensee’s obligations, except as specifically provided in this Master License.
2.5 As-Is Condition of the License Area.
2.5.1 As-Is Condition. Licensee expressly acknowledges and agrees to enter onto and use
each License Area in its “as-is, with all faults” condition. The City makes no representation or
warranty of any kind as to the condition or suitability for Licensee’s use of any License Area.
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2.5.2 Licensee Due Diligence. Licensee represents and warrants to the City that Licensee
has conducted a reasonably diligent investigation, either independently or through Agents of
Licensee’s choosing, of the condition of the License Area and of the suitability of the License Area for
Licensee’s intended use, and Licensee is relying solely on its independent investigation. Licensee
further represents and warrants that its intended use of the License Area is the Permitted Use as
defined in Section 1.3 (Definitions) and as described in the Basic License Information.
2.5.3 No City Representations or Warranties. Except as may be expressly provided herein,
Licensee agrees that neither the City nor any of its Agents have made, and the City disclaims, any
representations or warranties, express or implied, with respect to the physical, structural, or
environmental condition of the License Area, the present or future suitability of the License Area for
the Permitted Use, or any other matter relating to the License Area.
2.5.4 Disclosure. Under California Civil Code section 1938, to the extent applicable to this
Master License, Licensee is hereby advised that a Certified Access Specialist (as defined in that Law)
has not inspected any License Area to determine whether it meets all applicable construction-related
accessibility requirements.
3 TERM
3.1 Term of Master License and Pole Licenses.
3.1.1 Term. The term of this Master License shall be ten (10) years commencing on the
first day of the month after the date the parties have fully executed this Master License (“Master
License Effective Date”) and ending at midnight on the last day of the term, unless earlier
terminated (the “Term”). The Term shall be renewable for subsequent five (5)-year intervals, subject
to each parties’ option to not renew the Master License, for any reason, upon one hundred and eighty
(180) days’ written notice to the other party. Each Pole License will be effective on the date on which
Licensee has obtained all applicable and necessary Regulatory Approvals following the parties fully
executing the Pole License, and shall terminate upon the last day of the term or earlier termination of
this Master License, which may result in a partial License Year (as defined in Subsection 4.1.1 below)
at the end of the Pole License Term.
3.1.2 Minimum Term for License Fee Purposes. The minimum Term for the purpose of
establishing the License Fee for each Pole License will be one License Year immediately following the
Commencement Date under Section 4.1 (Commencement Date). This minimum Term provision will
prevail over any rights of abatement or termination afforded to Licensee under this Master License
except under Section 26.1 (Early Termination by Either Party).
4 LICENSE FEES; ADDITIONAL FEES; AND OTHER CHARGES
4.1 Commencement Date and Pole License Effective Date.
4.1.1 Definition. Licensee shall pay an annual License Fee under each Pole License
beginning on its “Commencement Date,” which will be the first day of the month after the Pole
License Effective Date, as defined below. Each 12-month period beginning on the Commencement
Date of each Pole License is a “License Year” for that Pole License. Each Pole License shall only
become effective upon the date on which Licensee has obtained all applicable and necessary
Regulatory Approvals after the Pole License is fully executed (“Pole License Effective Date”).
Licensee’s failure to obtain all Regulatory Approvals within six (6) months from Licensee execution of
a Pole License (“Pole License Expiration Date”) shall automatically terminate the Pole License, and
the underlying Pole associated with such license shall become available for application and licensing by
other applicants.
4.1.2 Acknowledgment Letter. Within 10 business days after obtaining all Regulatory
Approvals for the Permitted Use on any License Area, Licensee shall deliver to the City a letter in the
form of Exhibit A-2 to the Pole License (each, an “Acknowledgment Letter”). The purposes of the
Acknowledgment Letter are to: (i) confirm the Commencement Date and the Effective Date; (ii)
tender or confirm payment by wire transfer of the License Fee for the first License Year, and the
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Security Deposit/Bond/Financial Assurance under Article 23, all in the amounts specified in the
Basic License Information; (iii) provide to the City copies of all Regulatory Approvals; and (iv) provide
to the City copies of required insurance certificates and endorsements related to the requirements
under Article 18 (Insurance).
4.1.3 City Demand for Acknowledgment Letter. If Licensee has not delivered to the City
the complete Acknowledgment Letter by the first anniversary of the effective date of any Pole
License, the City will have the right to: (i) demand that Licensee deliver the Acknowledgment Letter,
together with copies of all Regulatory Approvals, within 10 business days after the date of the City’s
demand; and (ii) to set the Commencement Date at the first anniversary of the Pole License Effective
Date if Licensee does not deliver the complete Acknowledgment Letter within that 10-business day
period.
4.1.4 Correct Commencement Date. In all cases, the City will have the right to correct the
Commencement Date stated in Licensee’s Acknowledgment Letter after examining Regulatory
Approvals. The City will notify Licensee of any such correction by notice delivered in accordance with
Section 27.1 (Notices). The City’s determination under this subsection or under Subsection 4.1.3
(City Demand for Acknowledgment Letter) will be final for all purposes under this Master License.
4.1.5 Countersigned Acknowledgment Letter. The City will use reasonable efforts to
deliver to Licensee a countersigned copy of the Acknowledgement Letter or its determination of the
Commencement Date under Subsection 4.1.4 (Correct Commencement Date) within ten (10)
business days of the City’s receipt of the Acknowledgement Letter from the Licensee. The fully
executed Acknowledgement Letter or the City’s Commencement Date determination letter, as
applicable, will be the City’s notice to proceed under Section 7.2 (Installation).
4.2 License Fees.
4.2.1 License Fee Schedule. Licensee shall pay to the City the License Fee for the initial
License Year at the rate in effect at the time of full execution of the Pole License, as specified in the
current License Fee schedule as adopted by the City Council, and attached to each Pole License (the
“License Fee”), unless Licensee is eligible to receive a Pole-Replacement Discount or the City
Council has approved in-lieu benefits as set forth in Subsections 4.2.3 and 4.2.4. The License Fee
schedule will reflect annual calendar-year adjustments as provided in Section 4. The License Fee
schedule will reflect annual calendar-year adjustments as provided in Section 4.3 (Adjustments in
License Fee).The License Fee must be delivered in cash or its equivalent in the manner specified in
Section 4.10 (Manner of Payment).
4.2.2 Amount of License Fee. Licensee must take into account annual License Fee
adjustments under Section 4.3 (Adjustments in License Fee) when calculating the amount of each
annual License Fee. Each annual License Fee is payable in advance without prior demand or any
deduction, setoff, or counterclaim, except to account for a partial year at the end of the Term or earlier
termination of this Master License or a right of abatement or refund expressly granted under this
Master License. Any amounts calculated for less than a full year or a full month will be calculated
based on a 360-day year and 30-day months.
4.2.3 Pole-Replacement Discounts. In the event that Licensee replaces a City-owned
wooden Pole with a standard steel tapered pole confirming to applicable City Public Works standards,
as may be amended from time to time, as part of a Pole License, Licensee shall receive a twenty-
percent (20%) discount in the annual License Fee applicable to the Pole License covering the
replacement pole (“Pole-Replacement Discount”). Receipt of the Pole-Replacement Discount
pursuant to this subsection shall not relieve Licensee of the obligations to pay any other required
Master License Application Processing Payments and Additional Fees as prescribed under Sections
4.6 through 4.10 of this Agreement.
4.2.4 In-Lieu Public Benefits. Subject to City Council review and approval, Licensee may
provide the City with public benefits in lieu of paying a License Fee for a Pole License. In the event
that Licensee provides the City with such in-lieu public benefits, the City Council shall review and shall
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approve those public benefits in lieu of paying a License Fee. The in-lieu benefits shall be identified in
a separate agreement for each Pole License for which a License Fee is waived or reduced, and such
agreement shall become an exhibit to this Master License Agreement, and shall set forth the terms and
conditions under which the Licensee shall provide in-lieu benefits to the City. The terms and
conditions may include, but are not limited to the in kind contributions, public improvements, other
charges, and/or contributions as mutually agreed, and any such other terms which promote the public
health, safety, and welfare of the City. Providing in-lieu benefits pursuant to this subsection shall not
relieve Licensee of the obligations to pay any other required Master License Application Processing
Payments and Additional Fees as prescribed under Sections 4.6 through 4.10 of this Agreement.
4.2.5 Due Dates.
(a) Licensee shall submit the first License Year’s License Fee with the
Acknowledgment Letter without deduction for any reason.
(b) The annual License Fee for each subsequent License Year of the Term of
each Pole License will be due and payable to the City on each anniversary of the
Commencement Date and will be late if the City has not received payment by the due date.
4.3 Adjustments in License Fee.
On each anniversary of the Commencement Date (each, an “Adjustment Date”), the License Fee will
be increased by three percent (3%).
4.4 Late Charge.
If Licensee fails to pay any License Fee, Additional Fee, or other amount payable to the City under
this Master License within 30 days after the City’s delivery of notice that the same is due and unpaid, such
unpaid amounts will be subject to a late charge equal to 1% of the unpaid amounts. For example, if a License
Fee in the amount of $40,000 is not paid on its due date and remains unpaid after the 30-day cure period has
expired, the late charge would be $400.
4.5 Default Interest.
Any License Fee, Additional Fee, and other amount payable to the City (except late charges), if not
paid within 10 days after the due date, will bear interest from the due date until paid at the default rate of 10%
per year. Payment of default interest and the applicable late charge alone will not excuse or cure any default by
Licensee.
4.6 Master License Application Processing Payments.
Licensee shall pay to the City funds to cover the City’s ordinary processing and other administrative
costs related to the Master License application. Such payments shall compensate the City for all of the actual
costs of processing the Master License application, including, but not limited to, all time and materials costs of
City employees, agents, consultants, and the City Attorney’s office.
4.6.1 Initial Payment. Licensee shall pay to City an initial payment in the amount of Four
Thousand Dollars ($ 4,000) upon delivery of a partially executed counterpart of this Master License to
the City. The City will not be obligated to process this Master License or any Pole License applications
until the initial payment is submitted. Upon Licensee’s request, City shall provide to Licensee a
monthly accounting of the account with a description of City’s costs and expenses withdrawn from
the account.
4.6.2 Subsequent Payments. If there is a need for additional funds to facilitate review and
processing of the Master License application as requested by City, Licensee shall submit payment to
the City for the anticipated cost of such extra work. If Licensee refuses or fails to submit payment for
the extra work upon City's written request, City shall have the right to cease all processing of
Licensee’s application until such time as the funds are received.
4.6.3 Early Termination. Licensee shall have the right to terminate processing of the
application by providing written notice to the City. Upon receipt of such notice by City (for purposes
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of this section, “Termination Date”), City shall cease all processing on Licensee’s application as of
the Termination Date and shall pay all costs incurred by City prior to such Termination Date from the
account.
4.6.4 Refunding of Excess Amounts. Any funds remaining in the account upon
termination of the Master License, shall be returned to Licensee within 60 days following the
Termination Date.
4.7 Pole License Administrative Processing Payments.
Licensee shall pay to the City funds to cover the City’s costs to review and administer the application
process (the “Administrative Payments”). Such payments shall compensate the City for all of the actual costs
of processing each Pole License application, including, but not limited to, all time and materials costs of City
employees, agents, consultants, and the City Attorney’s office.
4.7.1 Initial Payment. Licensee shall pay to City an initial Administrative Payment in the
amount of One Thousand Dollars ($950) upon delivery of each Pole License application to the City.
City will not be obligated to begin its review of any Pole License application until the initial
Administrative Payment is paid.
4.7.2 Account. The initial Administrative Payment, and any subsequent payments, as
provided below, shall be held by City in an account for the reimbursement of City’s costs. Upon
Licensee’s request, City shall provide to Licensee a monthly accounting of the account with a
description of City’s costs and expenses withdrawn from the account.
4.7.3 Subsequent Payments. If there is a need for additional funds to facilitate review and
processing of a Pole License application as requested by City, Licensee shall submit additional
Administrative Payment(s) to the City for the anticipated cost of such extra work. If Licensee refuses
or fails to submit payment for the extra work upon City's written request, City shall have the right to
cease all processing of Licensee’s application until such time as the funds are received.
4.7.4 Early Termination. Licensee shall have the right to terminate processing of the
application by providing written notice to the City. Upon receipt of such notice by City (for purposes
of this section, “Termination Date”), City shall cease all processing on Licensee’s application as of
the Termination Date and shall pay all costs incurred by City prior to such Termination Date from the
account.
4.8 Refunding of Excess Amounts.
Any funds remaining in the account upon issuance of all approvals and installation of equipment
authorized under the Pole, or upon termination of processing by Licensee, shall be returned to Licensee within
90 days following such equipment installation or the Termination Date, respectively. If further staff time is
required to administer or process a Pole License and the excess amounts have been returned to Licensee, the
City is authorized to utilize available funds in the Master License Application Processing Payment, set forth in
Section 4.6.
4.9 Additional Fees.
4.9.1 Defined. Sums payable to the City by Licensee, including any late charges, default
interest, costs related to a request for the City’s consent to an Assignment under Section 15.2 (Notice
of Proposed Assignment), and Default Fees under Subsection 16.2.4 (Default Fees), are referred to
collectively as “Additional Fees.” Additional Fees are not regulatory fees.
4.9.2 Exclusions. Licensee’s payment of any of the following will not be considered
Additional Fees under this Master License: (i) application fees (§ 4.6); (ii) Administrative Payments (§
4.7); (iii) any other amount paid to the City in compensation for reviewing Licensee’s applications and
coordinating and inspecting its installation of Equipment on the License Area under Pole Licenses;
(iv) License Fees; and (v) any other payments to the City.
4.10 Manner of Payment.
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Licensee shall pay License Fees, Administrative Payments, Additional Fees, and all other amounts
payable to the City under this Master License in cash or other immediately available funds by: (i) check payable
to the “City of South San Francisco” and delivered to the City in care of the Finance Director of the City of South
San Francisco at the address for payment specified in the Basic License Information; or (ii) wire transfer in
accordance with the instructions in the Basic License Information, unless the City directs otherwise by notice
given in accordance with Section 27.1 (Notices). A check that is dishonored will be deemed unpaid.
4.11 Reasonableness of Liquidated Charges and Fees.
The parties agree that the Additional Fees payable under this Master License represent a fair and
reasonable estimate of the administrative costs that the City will incur in connection with the matters for which
they are imposed and that the City’s right to impose the Additional Fees is in addition to and not in lieu of its
other rights under this Master License. More specifically:
THE PARTIES ACKNOWLEDGE AND AGREE THAT THE CITY’S ACTUAL
ADMINISTRATIVE COSTS AND OTHER DETRIMENT ARISING FROM LICENSEE
DEFAULTS AND OTHER ADMINISTRATIVE MATTERS UNDER THIS MASTER LICENSE
WOULD BE EXTREMELY DIFFICULT OR IMPRACTICABLE TO DETERMINE. BY
PLACING HIS OR HER INITIALS BELOW, AN AUTHORIZED REPRESENTATIVE OF
EACH PARTY ACKNOWLEDGES THAT THE PARTIES HAVE AGREED, AFTER
NEGOTIATION, ON THE AMOUNT OF THE ADDITIONAL FEES AS REASONABLE
ESTIMATES OF THE CITY’S ADDITIONAL ADMINISTRATIVE COSTS AND OTHER
DETRIMENT.
Initials: Licensee City
5 USE RESTRICTIONS
5.1 Permitted Use.
Licensee shall use the License Area solely for the Permitted Use and for no other use, subject to all
applicable Laws and conditions of Regulatory Approvals. Licensee shall not interfere with the City’s use and
operation of any portion of the License Area or any other City Property for any purpose. Each Pole License
will be subject to and conditioned upon Licensee obtaining and maintaining throughout the Term all
Regulatory Approvals to use the License Area for the Permitted Use. Licensee acknowledges that City Laws
and Regulatory Approvals include design review, engineering, radio interference, and zoning or
telecommunications ordinances.
5.2 No Illegal Uses or Nuisances.
Licensee shall not use or occupy any of the License Area in any unlawful manner or for any illegal
purpose or in any manner that constitutes a nuisance as determined by the City in its reasonable judgment.
Licensee shall not do or permit to be done anything that unreasonably disturbs the City’s use of City poles.
Licensee shall take all precautions to eliminate any nuisances or hazards in connection with its use of the
License Area, including but not limited to unreasonable odors, noise, vibration, power emissions which exceed
the level permitted by the FCC or other item to emanate from the Licensee’s antennas, facilities or equipment.
No materials or articles of any nature shall be stored outside adjacent to any portion of the License Area
without City’s consent.
6 POLE LICENSE APPROVALS
6.1 City Approval Required.
6.1.1 City Rights Superior. Licensee’s use of any part of the License Area for the Permitted
Use is subject to the City’s prior approval in connection with a Pole License application. Subject to
any limitations expressly provided in this Master License, the City is not obligated to subordinate its
municipal functions or proprietary interests in any way to Licensee’s interest under any Pole License.
In determining whether to approve Licensee’s application for any City Pole, including the attached
plans and specifications, the City may consider any matter affecting its municipal obligations and
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proprietary interests in accordance with applicable Laws. Examples of municipal and proprietary
concerns include:
(a) the resulting total load on the City Pole if the Equipment is installed;
(b) the impact of the installation on the City’s street light operations, including
whether the Equipment would compromise the City’s street light circuits serving City Poles;
(c) whether the installation complies with electrical codes;
(d) whether the Equipment would create a hazardous or unsafe condition;
(e) any impacts the Equipment would have in the vicinity of the City Pole,
including size, materials, and visual clutter;
(f) aesthetic concerns; and
(g) municipal plans for the City Pole.
6.1.2 Changes in Application. If the City reasonably and lawfully determines for any reason
that the Permitted Use at any particular Pole Location would impede its municipal functions or
otherwise affect its proprietary interests negatively, it will provide notice to Licensee of the City’s
concerns as soon as reasonably practicable in the application review process. Licensee will have the
opportunity to change the Pole License application to address the City’s concerns for a period ending
14 days after delivery of the City’s notice without affecting the priority of Licensee’s application in
relation to other potential licensees. Any other changes that Licensee makes in the Pole License
application will cause the date that the application is deemed submitted to be changed to the date that
Licensee delivers the proposed changes to the City.
6.1.3 Consultation with the Planning Division. In reviewing a Pole License application, the
City’s Public Works Department may consult with the City’s Planning Division to assess whether
Licensee’s proposed Equipment is appropriate for a given location or, for historic and decorative
Nonstandard City Poles, whether the proposed Equipment poses particular aesthetic concerns.
Licensee acknowledges and agrees that any consultation between Public Works Department and the
Planning Division in accordance with the preceding sentence and any resulting actions by the City
would be in its proprietary capacity as the owner of the City Poles and would not be an exercise of
regulatory authority.
6.2 Regulatory Approval Required.
Licensee’s installation of Equipment is also subject to the prior approval of, and Licensee’s compliance
with all conditions of, applicable staff-level design review as outlined in Requirements for Licensee
Equipment (Exhibit B to Pole License) and a Small Cell Attachment Permit as required by the South San
Francisco Municipal Code or Zoning Code (generally, a “Small Cell Attachment Permit”), other applicable
City requirements, and implementing regulations and orders, if any.
6.3 Pole License Application.
Licensee shall submit Pole License applications to the City, which will review, approve, or deny each
application in its reasonable and lawful discretion. Each application will consist of: (a) partially executed
duplicate counterparts of a Pole License application in the form attached as Exhibit A, including the location
and other identifying information about each City Pole covered by the Application, including whether it is a
Standard City Pole or a historic or decorative Nonstandard City Pole; (b) Exhibit A-1, consisting of all plans
and specifications required under Subsection 7.1.1 (Strict Compliance Required); (c) the initial Administrative
Payment as specified in Section 4.7 (Pole License Administrative Processing Payments); and (d) if not
previously provided, a copy of the Emissions Report submitted for the Small Cell Attachment Permit. For
Pole License applications relating to the use a License Area that is not solely owned by the City, including, but
not limited to, City easements located on private property, Licensee shall also provide evidence demonstrating,
to the satisfaction of the City Attorney, Licensee’s entitlement to use the proposed License Area for the
Permitted Use.
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6.4 Pole License Application Review Process.
The City will review and process Pole License applications in a reasonably prompt manner in the
chronological order (date and time) in which complete applications are submitted or deemed submitted.
Except as stated in the preceding sentence or as otherwise specified in this Master License, the City will not
give priority to any application or licensee over another application or licensee. Licensee acknowledges that
staff and budget considerations will limit the City’s ability to review and process Pole License applications.
During its review process, the City will provide to Licensee the applicable License Fee and Default Fee
Schedule (Exhibit A-3 to Pole License),City Installation Guidelines (Exhibit A-4 to Pole License), and
Requirements for Licensee Equipment (Exhibit B to Pole License) each of which will be deemed to be
attached to the Pole License upon execution by the City.
6.5 Administrative Payments.
The City is not obligated to begin its review of any Pole License application if Licensee has failed to
pay the applicable initial Administrative Payment under Section 4.7 (Pole License Administrative Processing
Payments) when due. If Licensee does not timely deliver the required initial Administrative Payment, the
supplement for any Nonstandard City Pole, or any additional Administrative Payment required for the City to
complete its review, the City may suspend its review of the Licensee’s Pole License application associated with
such fees then under review by the City. The date and time of submission of any suspended Pole License
application will be deemed to be the date and time that Licensee submits the required payment.
6.6 Pole License Approval.
The City will notify Licensee that the City has approved each Pole License by returning one fully
executed counterpart of the Pole License to Licensee, and City will endeavor to do so within sixty (60) days
after receiving a complete Pole License application. The City requires as a condition to approval of any Pole
License that Licensee. provide proof that contractors installing Equipment have bonds and insurance
coverage as required by Section 18.5 (Contractors’ Bonds and Insurance). A City decision to grant or deny a
Pole License application is not a regulatory determination subject to appeal, but is an exercise of the City’s
proprietary authority over its facilities.
7 INSTALLATION OF EQUIPMENT
7.1 Approved Plans and Specifications.
7.1.1 Strict Compliance Required. Licensee must submit its plans and specifications for the
City’s review as Exhibit A-1 to its Pole License application. Plans and specifications must cover all
Equipment, including signage required or permitted under Subsection 7.1.2 (Identification and Other
Signage). Licensee’s plans and specifications and any Equipment installed, if authorized, shall comply
with the minimum requirements provided in Exhibit B to this Master License, attached to and
incorporated herein. Licensee expressly agrees that these minimum requirements are an exercise of the
City’s proprietary interests as the owner of the City Poles and are not an exercise of the City’s
regulatory authority. Licensee is authorized to install Equipment at the License Area covered by the
Pole License only in strict compliance with the plans and specifications approved by the City and, if
applicable, in Regulatory Approvals (“Approved Plans”).
7.1.2 Identification and Other Signage. Licensee shall place one identification plate in size,
material, form, and substance strictly complying with the Approved Plans on its Equipment at each
Pole Location. The plates shall include Licensee’s corporate name and the telephone number at which
Licensee’s on-call representative listed in the Basic License Information can be reached. If Licensee’s
on-call representative changes, Licensee must provide notice to the City of the new contact
information and replace all identification plates. Licensee may also place signage on Licensee’s
Equipment that contains information and disclosures required by the Federal Communications
Commission (the “FCC”). Replacement of Licensee’s signage will be considered maintenance subject
to Section 10.5 (Licensee’s Equipment). If required by the City and allowed by PG&E, one additional
identification plate shall be placed on Licensee’s electrical meter box.
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7.1.3 Required Changes. Licensee may amend previously Approved Plans if required to
obtain or comply with other Regulatory Approvals necessary for installation of Equipment, including
construction or installation-related temporary street occupancy permits, traffic control permits, and
building permits, as may be required by City codes. Amendment of Approved Plans will require the
City’s approval. Licensee acknowledges that as of the Effective Date of this Master License, the City
has not approved or promised to approve any plans, specifications, or permits necessary for Licensee
to install Equipment on any City Poles. The City will provide notice of its decision in accordance with
Section 27.1 (Notices).
7.1.4 Corrections. The City’s approval of plans, specifications, and amendments to
Approved Plans, and the issuance of related Regulatory Approvals will not release Licensee from the
responsibility for and obligation to correct any errors or omissions that may be contained in the
Approved Plans and related Regulatory Approvals. Licensee shall notify the Public Works Department
and the Community Development Director, if applicable, immediately upon discovery of any
omissions or errors, and Licensee shall obtain required approvals of any amendments to previously
Approved Plans.
7.2 Installation.
Licensee shall not commence installation of Equipment on the License Area until the City has given
Licensee notice to proceed by delivery of the countersigned copy of the Acknowledgment Letter or letter
confirming the Pole License Effective Date under Section 4.1.2. When installing Equipment, Licensee must
strictly comply with Approved Plans as originally approved, or, if applicable, as amended or corrected.
Licensee’s Equipment as installed must be high quality, safe, fire-resistant, modern in design, and attractive in
appearance, all as approved by the City. Licensee shall paint and properly maintain any cabling, support
brackets, and other supporting elements to match adjacent surfaces. If required by the Public Works Director,
and consistent with the Approved Plans, Licensee shall paint the entirety of existing City Poles and any new
Poles. If necessary, Licensee must use custom matching paint to ensure a high quality of consistency in paint
texture and appearance.
7.3 Notice Required Prior to Installation.
Upon submittal of the Pole License application, Licensee shall provide the City with a draft of a
written construction notice, a draft address list and address map indicating the parcels that will receive the
construction notice described below. If the City requests any modifications to the draft construction notice or
address list to comply with this Section, the City must provide Licensee with written comments within ten (10)
business days within receipt. Licensee shall not commence installation of Equipment on the License Area until
Licensee has provided at least 10 business days’ prior written notice of the installation, by first class U.S. mail,
to the owner(s) of each parcel within 150 foot radius.
7.4 Cost of Labor and Materials.
Licensee is responsible for all direct and indirect costs (labor, materials, and overhead) for designing,
purchasing, and installing Equipment in accordance with the Approved Plans and all applicable Laws. Licensee
also shall bear all costs of obtaining all Regulatory Approvals required in connection with the installation, and
Licensee shall satisfy any conditions or mitigation measures arising from Licensee’s proposed installation.
Licensee shall timely pay for all labor, materials, and Equipment and all professional services related to the
Permitted Use.
7.5 No Alteration of City’s Existing Equipment or Infrastructure.
Licensee shall not remove, damage, or alter in any way any City Property, including City Poles and
supporting infrastructure, pull boxes, electrical equipment, wiring, and electrical vaults, without the express
permission of the Public Works Director.
7.6 Standard of Work.
Licensee must install and perform all other work on Equipment in strict compliance with Approved
Plans diligently and in a skillful and workmanlike manner. Licensee must use qualified and properly trained
persons and appropriately licensed contractors in conformance with Section 13.2 (Personnel Safety Training)
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for all work on the License Area. No later than 10 business days before commencing installation or any other
work on any License Area, Licensee shall provide the City with: (a) a schedule of all activities; and (b) a list of
the names, places of business, and license numbers of all contractors who will perform the work. After
performing any work on the License Area, Licensee shall leave it and other City Property in a condition as
good as it was before the work.
7.7 Project Manager.
The City and Licensee shall designate and list in the Basic License Information a project manager to
coordinate the design and installation of Licensee’s Equipment and serve as the respective primary point of
contact between the City and Licensee for all engineering, construction, and installation issues. Licensee
acknowledges that the City project manager is not exclusively assigned to this Master License, and the
authority delegated to the project manager is limited to the administration of this Master License, Pole License
applications, and approved Pole Licenses. Licensee shall be fully responsible for obtaining and satisfying the
requirements of all required Regulatory Approvals necessary for installation of Equipment on the License
Area, and Licensee shall not rely upon the City or the City’s project manager to do so. Either party may change
the name and contact information of its project manager by providing written notice thereof in the manner
provided in this Master License.
7.8 Coordination of Work.
Licensee shall be responsible for coordination of its installation work to avoid any interference with
existing utilities, substructures, facilities, or street light operations. Licensee shall be the City’s point of contact
for all Equipment installation and except in case of emergency, all communications concerning all engineering,
construction, and installation issues relating to the Equipment.
7.9 Fiber Optic Cables.
The City understands that Licensee’s Equipment on the License Area may include fiber-optic cables
and associated conduits. By entering into this Master License, Licensee agrees that if it proposes the installation
of conduits in a License Area, then Licensee shall have an obligation to engage in good faith negotiations that
would result in the installation of conduit for the exclusive use of the City for municipal use. Nothing in this
agreement would require Licensee or the City to reach agreement on the terms of such installation.
7.10 Installation; Parking Regulations.
During installation, alteration, repair, and maintenance of Equipment, Licensee must abide by all City
construction regulations, including, but not limited to construction hours, waste management, noise
abatement, and traffic management ordinances and regulations. Licensee must pay all parking fees and citation
fines incurred by Licensee and its contractors for vehicle parking. The City will not pay or void any citations or
reimburse Licensee for traffic citations or fines.
8 ALTERATIONS
8.1 Licensee’s Alterations.
Other than installation in accordance with Approved Plans, Licensee shall not make or permit any
alterations to the License Area or anything that is part of, installed on, or appurtenant to the License Area,
except with the City’s prior consent in each instance, which the City may not unreasonably withhold, condition
or delay n. The City may condition its consent reasonably in each instance based on the scope and nature of
the alterations to be made. All alterations must be at Licensee’s sole expense in accordance with plans and
specifications approved by the City and be performed only by duly licensed and bonded contractors or
mechanics. Licensee shall not be required to seek consent for the maintenance, replacement, modification or
other installation of Equipment or signage in a License Area as provided in Section 10.5.
8.2 Title to Improvements and Removal of Licensee’s Equipment.
Except as otherwise provided in this Master License, the City has no claim of ownership of Licensee’s
Equipment installed on the License Area, but any structural improvements to a City Pole, or replacement of a
City Pole, will become City Property and remain on the Pole Location should Licensee vacate or abandon use
of the City Pole. Licensee may remove all of its Equipment (which excludes structural improvements to or
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replacement of any City Pole) from the License Area after 30 days’ prior notice to the City, subject to Section
7.9 (Fiber-Optic Cables), Article 24 (Surrender of License Area), and Article 26 (Special Provisions), unless
the City has previously elected to require Licensee to remove at Licensee’s sole expense all or part of any
structural improvements to the License Area or City Pole, whether made by the City or Licensee.
9 CITY WORK ON POLES OR LICENSE AREA
9.1 Repairs, Maintenance, and Alterations.
City will: (a) maintain and repair the City Poles as needed, in its sole but reasonable judgment, for its
street light, utility, or municipal operations; and (b) correct any immediately life-threatening or hazardous
condition. Except as specified in Article 26 (Special Provisions), neither City work on the City Poles, nor the
condition of the City Poles, will entitle Licensee to any damages, relieve Licensee of the obligation to pay the
License Fees and Additional Fees or perform each of its other covenants under this Master License, or
constitute or be construed as a constructive termination of this Master License.
9.2 Notice to Licensee.
The City reserves the right at any time to make alterations, additions, repairs, removals, and
improvements to all or any part of the License Area for any operational purpose, including maintenance and
improvement of street lighting services, City compliance with mandatory regulations or voluntary controls or
guidelines, subject to: (i) making good faith efforts to give Licensee at least 72 hours’ prior notice, except in a
case of emergency as provided in Section 9.4 and Section 20.2, of any City work in accordance with Section
9.3 (Licensee’s On-Call Representative); (ii) allowing a representative of Licensee to observe the City’s work;
and (iii) taking reasonable steps not to disrupt Licensee’s normal use of Equipment on the License Area. But
Licensee’s use of the License Area may not impede or delay in any way the City’s authority and ability to make
changes to any License Area necessary to maintain its street lights, utility services, or other municipal services.
9.3 Licensee’s On-Call Representative.
Licensee shall at all times have a representative assigned to be on call and available to the City
regarding the operation of Licensee’s Equipment. Licensee’s representative shall be qualified and experienced
in the operation of Licensee’s Equipment, and shall be authorized to act on behalf of Licensee in any
emergency and in day-to-day operations of the Equipment. The contact information for Licensee’s on-call
representative is listed in the Basic License Information and will be listed on identification plates as required by
Subsection 7.1.2 (Identification and Other Signage). Before the City performs non-emergency maintenance,
repair, or other activities on the License Area in the regular course of its business that may impair the
operation of Licensee’s Equipment on the License Area, the City will attempt to provide at least 48 hour’s
telephonic notice to Licensee’s on-call representative. The City will not be required to delay non-emergency
repair or maintenance activities more than 48 hours after attempting to contact Licensee’s on-call
representative.
9.4 Emergencies.
The parties agree to notify each other of any emergency situation related to any City Poles at the
emergency phone numbers listed in the Basic License Information at the earliest opportunity. In an
emergency, however, the City’s work and needs will take precedence over the operations of any of Licensee’s
Equipment on the License Area, and the City may access any portion of the License Area that it determines is
necessary in its sole discretion in accordance with Section 20.2 (Emergency Access), whether or not the City
has notified Licensee of the emergency. Licensee acknowledges that City personnel will be entitled to exercise
their judgment in an emergency caused by any person, and in the exercise of judgment may determine that the
operation of Licensee’s Equipment must be interrupted, the power must be shut off or terminated, or that the
circumstances require the removal of any part of Licensee’s Equipment. Licensee agrees that the City will bear
no liability to Licensee for the City’s interruption of Licensee’s Equipment operations, shutting down or
termination of the power source, removal of Equipment, or other actions with respect to Licensee’s
Equipment in an emergency except to the extent caused by the gross negligence or willful misconduct of the
City, and that Licensee shall be solely responsible for the costs required to resume operations or repair or
replace Equipment following the emergency.
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10 LICENSEE’S MAINTENANCE AND REPAIR OBLIGATIONS
10.1 Damage to City Property.
If the acts, omissions, or negligence of Licensee or its Agents or Invitees when installing or removing
Equipment damages any City Pole, License Area, or other City Property, the City will provide notice
describing the damage and 30 days’ opportunity to cure. If Licensee fails to repair or replace the damaged City
Pole in accordance with the requirements of Section 8.1 (Licensee’s Alterations) within the 30-day cure period,
or any longer period to which the City agrees in its reasonable discretion, the City may do so at Licensee’s
expense. Licensee shall reimburse the City for its actual and reasonable costs of repair or replacement within
30 days after receipt of the City’s demand for payment, together with copies of invoices or other evidence of
its costs.
10.2 Alterations to City Property
If Licensee or any of its Agents or Invitees alters or removes any City Property without the City’s
express prior approval, Licensee shall restore the City Property to the condition existing before the damage or
alteration, unless the City directs otherwise. The City may condition its approval of any alteration to City
Property on restoration in accordance with this Section.
10.3 No Right to Repair City Property.
Absent notice from the City providing an opportunity to repair damage to City Property, Licensee is
not authorized to make any repairs to City Property. In all cases, Licensee waives any right it may have to make
repairs at the City’s expense under any applicable Law.
10.4 Notice of Damage to City Property.
Licensee agrees to give the City notice of the need for any repair to any City Pole, License Area, or
other City Property promptly after Licensee’s discovery of damage from any cause. Licensee’s agreement to
provide notice is not an assumption of liability for any life-threatening or hazardous conditions unless caused
by the acts, omissions, or negligence of Licensee or its Agents or Invitees.
10.5 Licensee’s Equipment.
10.5.1 Maintenance and Repair. Licensee shall at its sole expense install, maintain, and
promptly repair any damage to Equipment installed on the License Area whenever repair or
maintenance is required, subject to the City’s prior approval if required under Article 8 (Alterations).
10.5.2 City Approval. Licensee is not required to seek the City’s approval for any repair,
maintenance, replacement, modification or other installation of Equipment or signage in a License
Area : (i) the Equipment or signage in question was in the Approved Plans; (ii) the repair, replacement,
modification, or installation involves only the substitution of internal components, and does not result
in any change to the external appearance, dimensions, or weight of the Equipment in the Approved
Plans; or (iii) the City in its reasonable judgment concurs with Licensee that the repair, maintenance,
replacement, modification, or other installation of Equipment is reasonably consistent with the
Approved Plans, taking into consideration availability of the specific Equipment and advancements in
technology. In no event, however, will Licensee be authorized to install larger, different, or additional
Equipment on a City Pole without the City’s express prior consent. In this regard, Licensee
acknowledges that section 6409(a) of the Middle Class Tax Relief and Job Creation Act of 2012
(codified at 47 U.S.C. § 1455) does not apply to this Master License or any Pole License approval or
disapproval because the City is granting them in its proprietary capacity as the owner of the City Poles.
Any work on Licensee’s Equipment installed on City Poles that is authorized or permitted under this
Subsection is subject to Licensee obtaining any required Regulatory Approvals.
10.5.3 Graffiti. Licensee’s repair and maintenance obligation includes the removal of any
graffiti from the Licensee’s Equipment.
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10.6 Standard of Work.
All work by or on behalf of Licensee under this Article must: (a) be at Licensee’s sole expense;
(b) be performed by duly licensed and bonded contractors or mechanics; (c) be performed in a
manner and using equipment and materials that will not interfere with or impair the City’s operations;
and (d) comply with all applicable Laws relating to the License Area or Licensee’s activities.
11 LIENS
Licensee shall keep the License Area free from any liens arising out of any work performed, material
furnished, or obligations incurred by or for Licensee. Licensee shall inform each and every contractor and
material supplier that provides any work, service, equipment, or material to Licensee in any way connected
with Licensee’s use of the License Area that the License Area is public property and is not subject to
mechanics’ liens or stop notices for Equipment, other materials, or services provided for Licensee’s
Equipment. If Licensee does not cause the release of lien of a mechanic’s lien or stop notice by any contractor,
service provider, or equipment or material supplier purporting to attach to the License Area or other City
Property as a result of work performed, material furnished, or obligations incurred on behalf of Licensee
within 60 days after notice or discovery of the lien, the City will have the right, but not the obligation, to cause
the same to be released by any means it deems proper, including payment of the Claim giving rise to such lien.
Licensee must reimburse the City for all expenses it incurs in connection with any such lien (including
reasonable attorneys’ fees) within 20 days following receipt of the City’s demand, together with evidence of the
City’s expenses. Licensee shall give the City at least 10 days’ prior notice of commencement of any
construction or installation on any part of the License Area except for minor and routine repair and
maintenance of Licensee’s Equipment. Licensee shall not create, permit, or suffer any other encumbrances
affecting any portion of the License Area.
12 UTILITIES; TAXES AND ASSESSMENTS
12.1 Utilities.
Licensee shall be solely responsible for obtaining and maintaining the provision of electricity to
Licensee’s Equipment, including, but not limited to, making payments to electric utilities and installation of
separate electric meters, if necessary. Licensee shall comply with all Laws and rules and regulations of the
electric utility relating to installation and connection of Licensee’s Equipment to electricity.
12.2 Taxes and Assessments.
12.2.1 Possessory Interest Taxes. Licensee recognizes and understands that this Master
License may create a possessory interest subject to property taxation and that Licensee may be
required to pay possessory interest taxes. (See Rev. & Tax. Code, sections 107–107.9.) Licensee
further recognizes and understands that any sublicense or assignment permitted under this Master
License and any exercise of any option to renew or extend this Master License may constitute a
change in ownership for purposes of property taxation and therefore may result in a revaluation of any
possessory interest created under this Master License.
12.2.2 Licensee’s Obligation if Assessed. Licensee agrees to pay taxes of any kind, including
possessory interest taxes, excises, licenses, permit charges, and assessments based on Licensee’s usage
of the License Area that may be imposed upon Licensee by Law, when the same become due and
payable and before delinquency. Licensee agrees not to allow or suffer a lien for any taxes to be
imposed upon the License Area without promptly discharging the same, provided that Licensee, if so
desiring, will have a reasonable opportunity to contest the validity of the same. The City will provide
Licensee with copies of all tax and assessment notices on or including the License Area promptly,
along with sufficient written documentation detailing any assessment increases attributable to
Licensee’s Equipment, but in no event later than 30 days after receipt by the City.
12.2.3 Taxes on Equipment. Licensee shall be responsible for all taxes and assessments
levied upon Licensee’s Equipment. Licensee agrees not to allow or suffer a lien for any such
taxes to be imposed upon the Equipment without promptly discharging the same, provided
that Licensee, if so
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13 COMPLIANCE WITH LAWS
13.1 Requirement.
13.1.1 Current Laws. Licensee shall install, use, and maintain the Equipment in strict
compliance with Laws and conditions to Regulatory Approvals relating to the use or occupancy of the
License Area, including all Laws relating to health and safety and radio signal transmission. Any work
or installations made or performed by or on behalf of Licensee or any person or entity claiming
through or under Licensee is subject to applicable Laws. The parties agree that Licensee’s obligation to
comply with all Laws is a material part of the bargained-for consideration under this Master License,
irrespective of the degree to which such compliance may interfere with Licensee’s use or enjoyment of
the License Area, the likelihood that the parties contemplated the particular Law involved and whether
the Law involved is related to Licensee’s particular use of the License Area. No occurrence or
situation arising during the Term arising under any current or future Law, whether foreseen or
unforeseen and however extraordinary, will relieve Licensee from its obligations under this Master
License or give Licensee any right to terminate this Master License or to otherwise seek redress against
the City, except that Licensee may terminate a Pole License by removing its Equipment and
surrendering rights to the License Area if Licensee determine in its judgment that compliance with a
future law makes continued use of the Equipment in the License Area undesirable. After termination
of any Pole License under this Section, the City will refund the portion of the previously-paid License
Fee attributable to the terminated portion of the License Year, subject to the Minimum Term.
13.2 Personnel Safety Training.
13.2.1 CPUC Certification. Licensee shall ensure that all persons installing, operating, or
maintaining its Equipment are appropriately trained and licensed by the California State Contractors
Licensing Board and as required by applicable regulations and rules of the California Public Utilities
Commission (the “CPUC”). Licensee shall ensure that these persons are trained in and observe all
safety requirements established by the City, the CPUC, and the California Division of Occupational
Safety & Health, Department of Industrial Relations, including site orientation, tag-out lock-out de-
energization rules, ladder and lift restrictions, and track and street right-of-way safety requirements.
13.2.2 Licensee’s Indemnity. During any period when Licensee or any Agent of Licensee is
installing, operating, or maintaining its Equipment, Licensee acknowledges and agrees that the City has
delegated control of the License Area to Licensee, which will be solely responsible for any resulting
injury or damage to property or persons, except for injury or damage resulting from the City’s
negligence, recklessness, or willful misconduct. The City is not a co-employer of any employee of
Licensee or any employee of Licensee’s Agents, and the City will not be liable for any Claim of any
employee of Licensee or any employee of Licensee’s Agents, except for Claims arising from the City’s
negligence, recklessness, or willful misconduct. Licensee agrees to Indemnify the City fully (as
provided in Article 17 (Licensee’s Indemnity)) against any Claim brought by any employee of
Licensee, any employee of Licensee’s Agents, or any third party arising from or related to Licensee’s
access to and use of the License Area and other activities of Licensee or its Agents in or around the
License Area, except to the extent the Claims result from the City’s negligence, recklessness, or willful
misconduct.
13.2.3 City’s Indemnity. During any period when the City or any Agent of the City is
installing, operating, or maintaining its Equipment, the City acknowledges and agrees that the City has
control of the License Area and will be solely responsible for any resulting injury or damage to
property or persons, except for injury or damage resulting from Licensee's negligence. Licensee is not
a co-employer of any employee of the City or any employee of the City’s Agents, and Licensee will not
be liable for any Claim of any employee of the City or any employee of Licensor’s Agents, except for
Claims arising from Licensee's negligence. The City agrees to Indemnify Licensee fully (as provided in
Article 17 (Licensee’s Indemnity)) against any Claim brought by any employee of the City or any
employee of the City’s Agents or any third party arising from or related to the City’s access to and use
of the License Area and other activities of the City or its Agents or around in the License Area, except
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to the extent of or damage or injury resulting from Licensee's negligence ,recklessness, or willful
misconduct.
13.3 Compliance with CPUC General Order 95.
Licensee shall conduct all activities on the License Area in accordance with CPUC General Order 95
and the rules and other requirements enacted by the CPUC under that General Order, as applicable and as
amended.
13.4 Compliance with Electric Codes.
Licensee shall conduct all activities on the License Area in accordance with the requirements of
California Electric Code, National Electric Safety Code IEEE C2 (“NESC”), and any applicable local electrical
code, as any of those codes may be amended. To the extent that CPUC General Order 95 does not address
installation of cellular telephone antennas on Poles carrying electrical lines, Licensee shall apply applicable
provisions of the NESC, with particular attention to paragraphs 224, 235C, 235F, 238, 239, and 239H and
sections 22, 41, and 44. Where any conflict exists between the NESC, the California Electric Code, any local
code, and CPUC General Order 128, the more stringent requirements will apply, as determined by the City.
13.5 City’s Exercise of its Proprietary Interests.
Licensee acknowledges and agrees that the City is entering into this Master License in its capacity as a
property owner with a proprietary interest in the License Area and not as a Regulatory Agency with police
powers. Nothing in this Master License limits in any way Licensee’s obligation to obtain required Regulatory
Approvals from applicable Regulatory Agencies. By entering into this Master License, the City is in no way
modifying or limiting Licensee’s obligation to cause the License Area to be used and occupied in accordance
with all applicable Laws.
13.6 Regulatory Approvals.
Licensee represents and warrants that prior to, and as a condition of, conducting its activities on the
License Area, Licensee will acquire all Regulatory Approvals required for Licensee’s use of the License Area.
Licensee shall maintain all Regulatory Approvals for Licensee’s Permitted Use on the License Area throughout
the Term of this Master License and for as long as any Equipment is installed on any portion of the License
Area. Following submission of a Pole License application by Licensee, such Regulatory Approvals (or written
denials explaining with specificity all reasons for such denials) shall be issued by the City within the timeframe
allowed by the FCC and 47 U.S.C. § 332(c)(7)(B)(i)(II).
13.7 Radiofrequency Radiation and Electromagnetic Fields.
Licensee’s obligation to comply with all Laws includes all Laws relating to allowable presence of or
human exposure to Radiofrequency Radiation (“RFs”) or Electromagnetic Fields (“EMFs”) on or off the
License Area, including all applicable FCC standards, whether such RF or EMF presence or exposure results
from Licensee’s Equipment alone or from the cumulative effect of Licensee’s Equipment added to all other
sources on or near the License Area. Licensee must provide to the City a copy of the report required for
Licensee’s Small Cell Attachment Permit, of an independent engineering consultant analyzing whether RF and
EMF emissions at the proposed Pole Locations would comply with FCC standards, taking into consideration
the Equipment installation specifications and distance to residential windows (each, an “Emissions Report”).
If not provided earlier, Licensee must submit the Emissions Report to the City with the applicable Pole
License application. If the Emissions Report does not identify the type(s) of frequencies or bandwidth used by
the Equipment, Licensee shall include such information in its Pole License application. If deemed necessary by
the City, City has a right to hire a third party to validate the information provided by Licensee. Licensee shall
be responsible for all costs of the third party hired by the City under this Section 13.7.
13.8 Compliance with City’s Risk Management Requirements
Licensee shall not do anything, or permit anything to be done by anyone under Licensee’s control, in,
on, or about the License Area that would create any unusual fire risk, and shall take commercially reasonable
steps to protect the City from any potential liability by reason of Licensee’s use of the License Area. Licensee,
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at Licensee’s expense, shall comply with all reasonable rules, orders, regulations, and requirements of the City
Manager and City’s Risk Manager.
14 DAMAGE OR DESTRUCTION
14.1 No Statutory Rights for Damaged City Pole.
The parties understand and agree that this Master License governs fully their rights and
obligations in the event of damage or destruction of City Poles, and, to the extent applicable,
Licensee and the City each hereby waives and releases the provisions of section 1932,
subdivision 2, and section 1933, subdivision 4, of the Civil Code of California (when hirer
may terminate the hiring) or under any similar Laws.
14.2 Licensee’s Rights after Termination.
After termination of any Pole License under this Section, the City will: (i) refund the portion
of the previously-paid License Fee attributable to the terminated portion of the License Year,
subject to Section 3.1.2 (Minimum Term); and (ii) give priority to Licensee’s Pole License
application for a replacement City Pole.
15 ASSIGNMENT
15.1 Restriction on Assignment.
Except as specifically provided in Section 15.6 (Permitted Assignment), Licensee shall not directly or
indirectly Assign any part of its interest in or rights with respect to the License Area without the City’s prior
consent. The City will not unreasonably withhold, condition or delay its consent to an Assignment other than
an Assignment covered by Article 11 (Liens).
15.2 Notice of Proposed Assignment.
This Section 15.2 shall apply to all Assignments other than Permitted Assignments under Section
15.6 (Permitted Assignment). If Licensee desires to enter into an Assignment of this Master License or any
Pole License issued under this Master License, Licensee shall give notice (a “Notice of Proposed
Assignment”) to the City, stating in detail the terms and conditions for such proposed Assignment and
complete information, including financial statements or information, business history, and references and other
information about the proposed assignee (the “Assignee”) that the City needs to make a fully informed
decision about Licensee’s request. If Licensee does not deliver all information that the City reasonably requires
simultaneously with the Notice of Proposed Assignment, the date of Licensee’s delivery of notice will be
deemed to have occurred only when it has delivered any additional information the City requests.
15.3 City Response.
15.3.1 Timing. The City will grant or deny any request for consent to an Assignment within
30 days after the City’s receipt or deemed receipt, if delayed under Section 15.2 (Notice of Proposed
Assignment), of the Notice of Proposed Assignment (the “Assignment Response Period”). If the
City consents to the proposed Assignment, then Licensee will have 180 days following the date the
City delivers its consent notice to Licensee to complete the Assignment. As a condition of the City’s
consent, the City shall be entitled to seventy-five percent (75%) of the bonus rent and/or net bonus
consideration under any Assignment, to the extent that such rent or other consideration is attributable
to the value of the interest in the License Area created by this Master Agreement and related Pole
License. The City shall be entitled to review Licensee’s books and records relating to the economic
value of the Assignment as it may relate to the value of the interest in the License Area, provided that
the City agrees in writing to keep the information in such books and records confidential, to the extent
permitted by law, with the agreement to be in a form of commercially reasonable confidentiality
agreement.
15.3.2 Effect of Default. Licensee acknowledges that it would be reasonable for the City to
refuse to consent to an Assignment during any period during which any monetary or other material
event of default by Licensee is outstanding (or any event has occurred that with notice or the passage
of time or both would constitute a default) under this Master License.
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15.4 Effect of Assignment.
No Assignment by Licensee, consent to Assignment by the City, or Permitted Assignment will relieve
Licensee of any obligation on its part under this Master License. Any Assignment that is not in compliance
with this Article will be void and be a material default by Licensee under this Master License without a
requirement for notice and a right to cure. The City’s acceptance of any License Fee, Additional Fee, or other
payments from a proposed Assignee will not be deemed to be the City’s consent to such Assignment,
recognition of any Assignee, or waiver of any failure of Licensee or other transferor to comply with this
Article.
15.5 Assumption by Transferee.
Each Assignee shall assume all obligations of Licensee under this Master License and each assigned
Pole License and will be and remain liable jointly and severally with Licensee for all obligations to be
performed by Licensee. No Assignment will be binding on the City unless Licensee or the Assignee delivers to
the City evidence satisfactory to the City that the Assignee has obtained all Regulatory Approvals required to
operate as a wireless telecommunications service provider on the assigned License Area, a copy of the
assignment agreement (or other document reasonably satisfactory to the City in the event of a Permitted
Assignment under Section 15.6 (Permitted Assignment)), and an instrument in recordable form that contains a
covenant of assumption by such Assignee satisfactory in substance and form to the City, consistent with the
requirements of this Article. However, the failure or refusal of an Assignee to execute such instrument of
assumption will not release such Assignee from its liability as set forth in this Section. Except for a Permitted
Assignment as provided in Section 15.6 (Permitted Assignment), Licensee shall reimburse the City on demand
for any reasonable costs that the City incurs in connection with any proposed Assignment, including the costs
of investigating the acceptability of the proposed Assignee and legal costs incurred in connection with
considering any requested consent. The City agrees that its right to reimbursement under this Section during
the Term will be limited to $2,000 for each request.
15.6 Permitted Assignment.
15.6.1 Defined. The City agrees that Licensee will be permitted to enter into an Assignment
of this Master License and Pole Licenses issued under it (a “Permitted Assignment”), without the
City’s prior consent but with notice to the City as provided below, to: (i) an Affiliate; (ii) a Subsidiary;
(iii) an entity that acquires all or substantially all of Licensee’s assets in the market in which the License
Area is located (as the market is defined by the FCC under an order or directive of the FCC; (iv) an
entity that acquires Licensee by a change of stock ownership or partnership interest; or (v) an entity
Controlled by Licensee or that, with Licensee, is under the Common Control of a third party.
15.6.2 Conditions. A Permitted Assignment is subject to the following conditions:
(a) The Assignee uses the License Area only for the Permitted Use and holds all
Regulatory Approvals necessary to lawfully install, operate, and maintain Equipment on the
License Area.
(b) Licensee provides the City with notice no later than thirty (30) days before
the effective date of the Permitted Assignment, stating the contact information for the
proposed Assignee and providing financial information establishing that the proposed
Assignee meets the capital and fiscal qualifications stated in this Section.
(c) Licensee is in good standing under this Master License.
15.6.3 Licensee Carrier Customers.
(a) The Parties acknowledge that Equipment deployed by Licensee in the
License Areas pursuant to this Agreement may be owned and/or remotely operated by third-
party wireless carrier customer (“Carriers”) and installed and maintained by Licensee pursuant
to existing agreements between Licensee and a Carrier. Such Equipment shall be treated as
Licensee’s Equipment for all purposes under this Master License and any applicable Pole
License. A Carrier’s ownership and/or operation of such Equipment shall not constitute an
Assignment under this Master License, provided that Licensee shall not actually or purport to
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sell, assign, encumber, pledge, or otherwise transfer any part of its interest in the License Area
to a Carrier, or otherwise permit any portion of the License Area to be occupied or any work
to be performed by anyone other than itself. Licensee shall remain solely responsible and
liable for the performance of all obligations under this Master License and applicable Pole
Licenses with respect to any Equipment owned and/or remotely operated by a Carrier.
16 DEFAULT
16.1 Events of Default by Licensee.
Any of the following will constitute an event of default by Licensee under this Master License and any
Pole Licenses issued under it:
16.1.1 Nonpayment of Fees. Licensee fails to pay any License Fee or Additional Fees as and
when due, if the failure continues for 10 days after the receipt of written notice from City to Licensee
of such failure.
16.1.2 Lapsed Regulatory Approvals. Licensee fails to maintain all Regulatory Approvals
required for the Permitted Use, if the failure continues for 30 days after receipt of written notice from
City to Licensee of such failure.
16.1.3 Prohibited Assignment. Licensee enters into an Assignment in violation of Article 15
(Assignment ) if the failure continues for thirty (30) days after written notice from City to Licensee of
such failure.
16.1.4 Interference with City. Licensee interferes with the City’s operations in violation of
Section 26.5.1 (Licensee’s Obligation Not to Cause Interference) if the failure continues for 30 days
after written notice from City to Licensee of such failure.
16.1.5 Failure to Maintain Insurance. Licensee fails to maintain insurance as required by
Article 18 (Insurance) if the failure continues for thirty (30) days after written notice from City to
Licensee of such failure.
16.1.6 Failure to Cure. Licensee fails to cure noncompliance with the specified requirements
of this Master License after initial and follow-up notices or to pay the Default Fees as set forth in
Subsection 16.2.4 (Default Fees).
16.1.7 Other Terms. Licensee fails to perform or comply with any other obligation or
representation made under this Master License, if the failure continues for thirty (30) days after the
date of notice from the City, or, if such default is not capable of cure within the 30-day period,
Licensee fails to promptly undertake action to cure such default within such 30-day period and
thereafter fails to use its best efforts to complete such cure within sixty (60) days after the City’s
notice.
16.1.8 Abandonment. Licensee removes its Equipment or abandons the License Area for a
continuous period of more than sixty (60) days, such that the License Area is longer being used for the
Permitted Use. The City shall not deem a License Area abandoned if the Licensee is diligently
pursuing completion of the work necessary to make the facility operational, which the City
acknowledges may include separate fiber optic network connections.
16.1.9 Insolvency. Any of the following occurs: (i) the appointment of a receiver due to
Licensee’s insolvency to take possession of all or substantially all of the assets of Licensee; (ii) an
assignment by Licensee for the benefit of creditors; or (iii) any action taken by or against Licensee
under any insolvency, bankruptcy, reorganization, moratorium, or other debtor relief Law, if any such
receiver, assignment, or action is not released, discharged, dismissed, or vacated within 60 days.
16.2 City’s Remedies.
In addition to all other rights and remedies available to the City at law or in equity, the City will have
the following remedies following the occurrence of an event of default by Licensee.
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16.2.1 Continuation of License. Without prejudice to its right to other remedies, the City
may continue this Master License and applicable Pole Licenses in effect, with the right to enforce all
of its rights and remedies, including the right to payment of License Fees, Additional Fees, and other
charges as they become due.
16.2.2 Termination of Pole License. If a default specific to one or more Pole Licenses is not
cured by Licensee within the applicable cure period, if any, specified in Section 16.1 (Events of
Default by Licensee), the City may terminate each Pole License in default.
16.2.3 Termination of Master License. If Licensee’s default is of such a serious nature in the
City’s sole but reasonable judgment that the default materially affects the purposes of this Master
License, the City may terminate this Master License in whole or in part. Termination of this Master
License in whole will affect the termination of all Pole Licenses issued under it automatically and
without the need for any further action by the City. In either case, the City will deliver notice to
Licensee providing 30-days’ notice of termination and specifying whether the termination affects the
entire Master License or only certain Pole Licenses as specified in the notice. The City will specify the
amount of time Licensee will have to remove its Equipment from any affected City Pole, which will be
at least 30 days after the date of the City’s notice for up to 50 City Poles and an additional 30 days for
more than 50 City Poles. If Licensee does not remove its Equipment within the specified period, the
City will be entitled to remove Licensee’s Equipment from the License Areas.
16.2.4 Default Fees. Without limiting the City’s other rights and remedies under this Master
License, the City may require Licensee to pay Additional Fees for the City’s administrative costs in
providing notice or performing inspections for the events described below (each, a “Default Fee”),
by giving notice of the City’s demand that Licensee cure the default and specifying the cure period.
The Default Fee for the initial notice from the City will be due and payable to the City 10 days after
delivery of notice to Licensee. In addition, if Licensee fails to cure the condition within the cure
period set forth in the initial notice, and the City then delivers to Licensee a follow-up notice
requesting compliance, then the Default Fee for the follow-up notice will be due and payable to the
City 10 days after delivery of the follow-up notice to Licensee. Default Fees will apply to any of the
following events:
(a) Licensee constructs or installs any alteration or improvement without the
City’s prior approval as required by Article 6 (Pole License Approvals), Article 7 (Installation
of Equipment), or Article 8 (Alterations) of this Master License.
(b) Licensee fails to make a repair required by Article 10 (Licensee’s
Maintenance and Repair Obligations) on a timely basis.
(c) Licensee fails to notify the City, through its project manager, before
accessing the License Area or following the plan approval procedures as set forth in Article 7
(Installation of Equipment).
(d) Licensee fails to provide evidence of the required bonds and insurance
coverage described in Article 18 (Insurance) on a timely basis.
16.3 Licensee’s Remedy for City Defaults.
Licensee’s sole remedy for the City’s breach or threatened breach of this Master License or any Pole
License issued under it will be termination of this Master License and any or all Pole Licenses, and an action
for damages, subject to Article 19 (Limitation of City’s Liability).
16.4 Cumulative Rights and Remedies.
All rights and remedies under this Master License are cumulative, except as otherwise provided.
17 LICENSEE’S INDEMNITY
17.1 Scope of Indemnity.
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Licensee, on behalf of itself and its successors and assigns, shall Indemnify the City, its officers,
employees and agents (“Indemnified Parties”) from and against any and all liabilities, losses, costs, claims,
judgments, settlements, damages, liens, fines, penalties, and expenses, including direct and vicarious liability of
every kind (each, a “Claim”), incurred in connection with or arising in whole or in part from: (a) injury to or
death of a person, including employees of Licensee, or loss of or damage to property, occurring on or about
the License Area or arising in connection with Licensee’s or its Agents’ or Invitees’ authorized or unauthorized
use of the License Area; (b) any default by Licensee in the observation or performance of any of the terms,
covenants, or conditions of this Master License to be observed or performed on Licensee’s part; (c) the use or
occupancy or manner of use or occupancy of the License Area by Licensee, its Agents, or Invitees, or any
person or entity claiming through or under any of them; (d) the presence of or exposure to RFs or EMFs
resulting from Licensee’s failure to comply with FCC standards in its use of the License Area; (e) the condition
of the License Area or any occurrence on the License Area from any cause attributable to the events described
in clauses (a), (b), (c), or (d) of this Section; or (f) any acts, omissions, or negligence of Licensee, its Agents, or
Invitees, in, on, or about the License Area; all regardless of the negligence of, and regardless of whether
liability without fault is imposed or sought to be imposed on, the Indemnified Parties, except to the extent that
such Indemnity is void or otherwise unenforceable under applicable Law in effect on or validly retroactive to
the date of this Master License and further except to the extent such Claim is caused by the willful misconduct
or gross negligence of the Indemnified Parties.
17.2 Indemnification Obligations.
Licensee’s Indemnification obligation includes reasonable fees of attorneys, consultants, and experts
and related costs, including the City’s costs of investigating any Claim. Licensee specifically acknowledges and
agrees that it has an immediate and independent obligation to defend the City and the other Indemnified
Parties from any Claim that actually or potentially falls within the scope of Section 17.1 (Scope of Indemnity)
even if allegations supporting the Claim are groundless, fraudulent, or false, which obligation arises at the time
such Claim is tendered to Licensee by the Indemnified Party and continues at all times until finally resolved.
Licensee’s obligations under this Article will survive the termination of the Master License.
18 INSURANCE
18.1 Licensee’s Insurance.
As a condition to issuance of any Pole License, Licensee must provide proof of compliance with the
insurance requirements in this Article except to the extent the City’s Risk Manager agrees otherwise in writing.
18.1.1 Coverage Amounts. Licensee shall procure and keep in effect at all times during the
Term, at Licensee’s cost, insurance in the following amounts and coverages:
(a) Commercial General Liability insurance (including premises operations;
explosion, collapse and underground hazard; broad form property damage;
products/completed operations; contractual liability; independent contractors; personal
injury) with limits of at least $2 million combined single limit for each occurrence.
(b) Worker’s Compensation Insurance with Employer’s Liability Limits not less
than $1 million each accident, or such other amount as required by Law, whichever is greater.
(c) Commercial Automobile Liability Insurance with limit not less than $2
million each occurrence combined single limit for bodily injury and property
damage, including owned and non-owned and hired vehicles.
18.1.2 Required Endorsements. Commercial General Liability and Commercial Automobile
Liability Insurance policies must be endorsed to provide the following:
(a) Name as additional insured the “City of South San Francisco, and its officers,
agents, and employees;” and
(b) That such policies are primary insurance to any other insurance available to
the additional insureds, with respect to any Claims arising out of this Master License, and that
insurance applies separately to each insured against whom Claim is made or suit is brought.
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Such policies shall also provide for severability of interests and that an act or omission of one
of the named insureds that would void or otherwise reduce coverage shall not reduce or void
the coverage as to any insured, and shall afford coverage for all Claims based on acts,
omissions, injury, or damage that occurred or arose (or the onset of which occurred or arose)
in whole or in part during the policy period.
18.1.3 Notice of Cancellation. All insurance policies required to be maintained by Licensee
under this Master License shall be endorsed to provide written notice of cancellation for any reason,
including intent not to renew or to reduce coverage to both Licensee and the City. Licensee must
provide a copy of any notice of intent to cancel or cancellation of its required coverage to the City
within one business day of Licensee’s receipt and take prompt action to prevent cancellation, reinstate
the cancelled coverage, or obtain it from a different insurer meeting the qualifications of Subsection
18.1.9 (Ratings).
18.1.4 Claims-Made Policies. Should any of the required insurance be provided under a
claims-made form, Licensee shall maintain such coverage continuously throughout the Term and,
without lapse, for a period of three (3) years after the expiration or termination of this Master License,
to the effect that, should occurrences during the Term give rise to Claims made after expiration or
termination of this Master License, such Claims shall be covered by such claims-made policies.
18.1.5 General Aggregate Limit. Should any of the required insurance be provided under a
form of coverage that includes a general annual aggregate limit or provides that Claims investigation
or legal defense costs will be included in such general annual aggregate limit, such general aggregate
limit shall be double the occurrence or Claims limits specified above.
18.1.6 Certificates. Licensee shall deliver to the City certificates of insurance and additional
insured policy endorsements from insurers in a form reasonably satisfactory to the City, evidencing
the coverages required under this Master License, on or before the Effective Date, together with
complete copies of the policies promptly upon the City’s request, and Licensee shall provide the City
with certificates or policies thereafter promptly upon the City’s request.
18.1.7 Insurance Does Not Limit Indemnity. Licensee’s compliance with the provisions of
this Section shall in no way relieve or decrease Licensee’s liability under Article 17 (Licensee’s
Indemnity) or any other provision of this Master License.
18.1.8 Right to Terminate. The City may elect, in the City’s reasonable discretion, to
terminate this Master License if Licensee allows any required insurance coverage to lapse by: (i)
providing Licensee notice of the event of default; and (ii) including in the notice of default or a notice
of termination if Licensee fails to reinstate the lapsed coverage within three (3) business days after the
City delivers notice.
18.1.9 Ratings. Licensee’s insurance companies must be licensed or authorized to do
business in California and must meet or exceed an A.M. Best rating of A-X or its equivalent.
18.1.10 Effective Dates. All insurance must be in effect before the City will authorize
Licensee to install Equipment on any City Pole and remain in force until all Equipment has been
removed from the License Area. Licensee is responsible for determining whether the above minimum
insurance coverages are adequate to protect its interests. The above minimum coverages are not
limitations upon Licensee’s liability.
18.1.11 Self-Insurance Alternative. Licensee may propose and the City may accept an
alternative insurance program, if that program provides equivalent protections to the City as the
insurance requirements in this Section, which the City will determine in its sole discretion, in
consultation with the City’s Risk Manager. The City’s acceptance of an alternative insurance program
will not effect an implied waiver or amendment of any other requirement of this Master License. Any
amendment of these insurance requirements must be in a written amendment to this Master License,
executed in the same manner as this Master License.
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18.1.12 Excess/Umbrella Insurance. The coverage amounts set forth for Commercial
General Liability and Commercial Auto Liability may be met by a combination of primary and
excess/umbrella policies as long as in combination, the policies’ limits equal or exceed the
requirements stated herein.
18.2 Insurance of Licensee’s Property.
Licensee shall be responsible, at its expense, and in its sole discretion, for separately insuring
Licensee’s property if it chooses to do so.
18.3 City’s Insurance.
Licensee acknowledges that the City maintains insurance, self-insurance, or equivalent risk
management coverage against casualty, property damage, and public liability risks. The City agrees to maintain
adequate coverage for public liability risks during the Term and is not required to carry any additional
insurance with respect to the License Area or otherwise.
18.4 Waiver of Subrogation.
The City and Licensee each hereby waives any right of recovery against the other party for any loss or
damage sustained by such other party with respect to the License Area or any portion thereof or the contents
of the same or any operation therein, whether or not such loss is caused by the fault or negligence of such
other party, to the extent such loss or damage is covered by insurance obtained by the waiving party under this
Master License or is actually covered by insurance obtained by the waiving party. Each waiving party agrees to
cause its insurers to issue appropriate waiver of subrogation rights endorsements to all policies relating to the
License Area, but the failure to obtain any such endorsement will not affect the waivers in this Section.
18.5 Contractors’ Bonds and Insurance.
Licensee shall require its contractors that install, maintain, repair, replace, or otherwise perform work
on the License Area: (a) to provide bonds to guarantee the performance of the work and the payment of
subcontractors and suppliers for any installation of Equipment; and (b) to have and maintain insurance of
substantially the same coverage with substantially the same limits as required of Licensee.
19 LIMITATION OF CITY’S LIABILITY
19.1 General Limitation on City’s Liability.
Except as otherwise expressly provided in this Master License, the City is not responsible or liable to
Licensee for, and Licensee hereby waives all Claims against the City and its Agents and releases the City and its
Agents from, all Claims from any cause (except to the extent caused by the gross negligence or willful
misconduct of the City and its Agents, or the City’s breach of this Master License Agreement), including acts
or omissions of persons using the sidewalk or street adjoining or adjacent to or connected with the License
Area; utility interruption; theft; burst, stopped, or leaking water, gas, sewer, or steam pipes; or gas, fire, oil, or
electricity in, flood, vehicle collision, or other accidental “knock downs” or similar occurrences on or about the
License Area or other City Property.
19.2 Consequential Damages.
Licensee expressly acknowledges and agrees that the License Fees and Additional Fees payable under
this Master License do not take into account any potential liability of the City for consequential or incidental
damages. The City would not be willing to enter into this Master License or issue any Pole Licenses in the
absence of a complete waiver of liability, to the fullest extent permitted by Law, for consequential or incidental
damages due to the acts or omissions of the City or its Agents, and Licensee expressly assumes the risk with
respect thereto. Accordingly, without limiting any Indemnification obligations of Licensee or other waivers
contained in this Master License, and as a material part of the consideration for this Master License, Licensee
fully releases, waives, and discharges forever any and all Claims against the City for consequential and
incidental damages arising out of this Master License or any Pole License, including lost profits arising from
the disruption to Equipment, any interference with uses conducted by Licensee under this Master License and
Pole Licenses, regardless of the cause, and whether or not due to the active or passive negligence or willful
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misconduct of the City or its Agents, and covenants not to sue for such damages the City or its officers,
directors, and employees, and all persons acting by, through, or under each of them.
19.3 No Relocation Assistance.
This Master License creates no right in Licensee to receive any relocation assistance or payment for
any reason under the California Relocation Assistance Law (Cal. Gov. Code §§ 7260 et seq.), the Uniform
Relocation Assistance and Real Property Acquisition Policies Act (42 U.S.C. §§ 4601 et seq.), or similar Law
upon any termination of occupancy. To the extent that any relocation law may apply, Licensee waives, releases,
and relinquishes forever any and all Claims that it may have against the City for any compensation from the
City except as specifically provided in this Master License upon termination of its occupancy of all or any part
of the License Area.
19.4 Non-Liability of City Officials, Employees, and Agents.
No elective or appointive board, commission, member, officer, employee, or other Agent of the City
will be personally liable to Licensee, its successors, or its assigns, in the event of any default or breach by the
City or for any amount which may become due to Licensee, its successors, or its assigns, or for any obligation
of the City under this Master License.
19.5 Scope of Waivers.
Licensee acknowledges the City’s rights under this Article and waives any Claims arising from the
exercise of its rights. In connection with the preceding sentence and releases and waivers under Section 10.3
(No Right to Repair City Property), Section 14.1 (No Statutory Rights for Damaged City Pole), Section 18.4
(Waiver of Subrogation), Section 19.1 (General Limitation on City’s Liability), Section 19.2 (Consequential
Damages), Section 19.3 (No Relocation Assistance), Section 20.3 (No Liability for Emergency Access), and
any other waiver by Licensee under this Master License, Licensee acknowledges that it is familiar with section
1542 of the California Civil Code, which reads:
A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE
CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR
AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR
HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH
THE DEBTOR.
Licensee realizes and acknowledges that the waivers and releases contained in this Master License
include all known and unknown, disclosed and undisclosed, and anticipated and unanticipated Claims.
Licensee affirms that it has agreed to enter into this Master License in light of this realization and, being fully
aware of this situation, it nevertheless intends to waive the benefit of Civil Code section 1542 and any similar
Law. The releases and waivers contained in this Master License will survive its expiration or earlier termination.
20 CITY ACCESS TO LICENSE AREA
20.1 City’s Right of Access.
Except as specifically provided otherwise, the City and its designated Agents have the right of access
to any part of the License Area at any time without notice for any purpose.
20.2 Emergency Access.
If safe and practicable, the City will notify Licensee of any emergency that requires the City to remove
and replace a City Pole and allow Licensee to remove its Equipment before the City removes or replaces a City
Pole in an emergency situation or other exigent circumstances. But if in the City’s sole but reasonable
judgment it is not safe or practicable to wait for Licensee to perform the work or where such delay would
cause significant delay to or otherwise compromise public safety or services, the City will remove the
Equipment from the City Pole, exercising reasonable care to avoid damage. The City will hold the Equipment
for retrieval by Licensee, and Licensee will have the right to reinstall the Equipment or equivalent Equipment
at Licensee’s expense on the repaired or replaced City Pole in accordance with Article 7 (Installation of
Equipment). As provided in Section 9.4 (Emergencies), the City’s removal of Licensee’s Equipment in
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emergency or exigent circumstances may not be deemed to be a forcible or unlawful entry into or interference
with Licensee’s rights to the License Area.
20.3 No Liability for Emergency Access.
The City will not be liable in any manner, and Licensee hereby waives any Claims, for any
inconvenience, disturbance, loss of business, nuisance, or other damage arising out of the City’s entry onto the
License Area, including the removal of Licensee’s Equipment from a City Pole in an emergency as described in
Subsection 20.2(Emergency Access), except damage resulting directly and exclusively from the negligence or
willful misconduct of the City or its Agents and not contributed to by the acts, omissions, or negligence of
Licensee, its Agents, or Invitees.
21 REQUIRED RECORDS
21.1 Records of Account.
Licensee shall maintain during the Term and for a period ending three (3) years after the Expiration
Date or earlier termination of this Master License the following records at a place of business within the
Alameda County area or in an electronic format: (a) identification and location of all City Poles under active
Pole Licenses; (b) amounts and dates of License Fees paid to the City; (c) Regulatory Approvals issued for the
installation, operation, and maintenance of Equipment on City Poles; and (d) correspondence with the City
concerning any matter covered by this Master License. The City, or a consultant acting on its behalf, will have
the right to inspect and audit Licensee’s records at Licensee’s place of business during regular business hours
on 10 days’ notice to Licensee. Such inspection and audit shall be at City’s sole expense, except for any costs
incurred by the Licensee in making Licensee’s records available for inspection.
21.2 Estoppel Certificates.
Licensee, at any time and from time to time on not less than 30 days’ notice from the City, shall
execute, acknowledge, and deliver to the City or to any party designated by the City, a certificate of Licensee
stating: (a) that Licensee has accepted the License Area (or, if Licensee has not done so, that Licensee has not
accepted all or any part of the License Area and specifying the applicable portions of the License Area and
reasons for non-acceptance); (b) the Commencement Dates of any Pole Licenses then in effect; (c) the
Effective Date and Expiration Date of this Master License; (d) that this Master License and Pole Licenses are
unmodified and in full force and effect or, if modified, the manner in which they are modified; (e) to
Licensee’s knowledge, whether any defenses then exist against the enforcement of any of Licensee’s
obligations under this Master License (and if so, specifying the same); (f) to Licensee’s knowledge, whether any
of the City’s obligations under this Master License are outstanding (and if so, identifying any City obligations
that Licensee believes that the City has failed to meet); (g) the dates, if any, to which the License Fees and
Additional Fees have been paid; and (h) any other information that may be reasonably required by any such
persons.
21.3 Regulatory and Bankruptcy Records.
21.3.1 Copies for City Records. Licensee shall provide to the City without request copies of:
(a) any pending applications, communications, or other documents related to any filing by or against
Licensee of an action for bankruptcy, receivership, or trusteeship; and (b) all relevant non-privileged
petitions, applications, communications, and reports submitted by Licensee to the FCC or any other
Regulatory Agency having jurisdiction directly related to Licensee’s installation or operation of
Equipment on City Poles or other property.
21.3.2 Production of Documents. The City will attempt to notify Licensee promptly after
delivery of any request for copies of these records made under any public records Law or in any court
proceeding and of the date on which the records are to be made available. If Licensee believes that any
of the requested records are confidential or contain proprietary information, Licensee must identify
those records to the City before the date of required production. If the request is made through any
court or administrative proceeding, or the requesting party otherwise makes a formal complaint
regarding nondisclosure, Licensee will have the burden to obtain any protective order needed to
withhold production at its sole cost and expense. Licensee acknowledges that the City’s compliance
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with any court order, including a subpoena duces tecum, will not violate this Subsection. The City’s
failure to notify Licensee will not affect the City’s legal obligation to produce records or give rise to
any Claim by Licensee against the City.
22 RULES AND REGULATIONS
Licensee shall faithfully comply during the Term with any and all reasonable rules, regulations, and
instructions that the City establishes, as amended from time to time, with respect to use of any part of the
License Area, to the extent that the rules, regulations, and instructions do not materially conflict with any
express, material terms and conditions of this Master License.
23 FINANCIAL ASSURANCES
23.1 Security Deposit, Bond or Other Forms of Financial Assurance.
Prior to erecting or installing facilities and equipment, Licensee shall either secure a bond, make a
security deposit, or provide other forms of financial assurance acceptable to the City, for the removal of the
facility in the event that its use is abandoned or the approval is otherwise terminated pursuant to the terms of
this Master License. The amount of the bond, security deposit or other forms of financial assurance shall be
determined based on each application.
24 SURRENDER OF LICENSE AREA
24.1 Surrender.
24.1.1 Obligations Upon Surrender. No later than 60 days after the Expiration Date or
other termination of this Master License or any Pole License, Licensee shall peaceably remove its
Equipment from applicable portions of the License Area, repair any damage resulting from the
removal, and surrender it to the City in good order and condition, normal wear and tear excepted, free
of debris and hazards, and free and clear of all liens and encumbrances. Licensee’s obligations under
this Article will survive the Expiration Date or other termination of this Master License.
24.1.2 Equipment Abandoned After Termination. At its option, the City may deem any
items of Licensee’s Equipment that remain in a License Area or other City Property more than 60
days after the termination of any Pole License to be abandoned and in such case the City may dispose
of the abandoned Equipment in any lawful manner after expiration of a 60-day period initiated by the
City notice to Licensee to remove the Equipment. Licensee agrees that California Civil Code sections
1980 et seq. and similar provisions of the Civil Code addressing abandoned property by residential or
commercial tenants do not apply to any abandoned Equipment.
24.2 Holding Over.
24.2.1 With Consent. Any holding over after the termination of any Pole License with the
express consent of the City will be construed to automatically extend the Term of this Master License
for a period of one License Year at a License Fee equal to 150% of the License Fee in effect
immediately before such termination, and the Master License otherwise will be on its express terms
and conditions.
24.2.2 Without Consent. Any holding over without the City’s consent will be a default by
Licensee and entitle the City to exercise any or all of its remedies, even if the City elects to accept one
or more payments of License Fees, Additional Fees, or other amounts payable to the City from
Licensee after the Expiration Date.
25 HAZARDOUS MATERIALS
25.1 Hazardous Materials in License Area.
Licensee covenants and agrees that neither Licensee nor any of its Agents or Invitees shall cause or
permit any Hazardous Material to be brought upon, kept, used, stored, generated, disposed of, or Released in,
on, under, or about the License Area or any other part of City Property, or transported to or from any City
Property in violation of Environmental Laws, except that Licensee may use small quantities of Hazardous
Materials as needed for routine operation, cleaning, and maintenance of Licensee’s Equipment that are
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customarily used for routine operation, cleaning, and maintenance of such equipment and so long as all such
Hazardous Materials are contained, handled, and used in compliance with Environmental Laws. Licensee shall
immediately notify the City if and when Licensee learns or has reason to believe any Release of Hazardous
Material has occurred in, on, under, or about the License Area or other City Property.
25.2 Licensee’s Environmental Indemnity.
If Licensee breaches any of its obligations contained in this Article, or if any act, omission, or
negligence of Licensee or any of its Agents or Invitees in the performance of activities pursuant to this license
results in any contamination of the License Area or other City Property, or in a Release of Hazardous Material
from, on, about, in, or beneath any part of the License Area or other City Property, or the violation of any
Environmental Law, then Licensee, on behalf of itself and its successors and assigns, shall Indemnify the City,
its Agents, and their respective successors and assigns from and against any and all Claims (including damages
for decrease in value of the License Area or other City Property, the loss or restriction of the use of usable
space in the License Area or other City Property and sums paid in settlement of Claims, attorneys’ fees,
consultants’ fees, and experts’ fees and related costs) arising during or after the Term of this Master License
relating to such Release or violation of Environmental Laws; provided, however, Licensee shall not be liable
for any Claims to the extent such Release was caused by the gross negligence or willful misconduct of the City
or its Agents. Licensee’s Indemnification obligation includes costs incurred in connection with any activities
required to Investigate and Remediate any Hazardous Material brought onto the License Area or other City
Property by Licensee or any of its Agents or Invitees and to restore the License Area or other City Property to
its condition prior to Licensee’s introduction of such Hazardous Material or to correct any violation of
Environmental Laws. Licensee specifically acknowledges and agrees that it has an immediate and independent
obligation to defend the City and the other Indemnified Parties from any Claim that actually or potentially falls
within this Indemnity provision even if the allegations supporting the Claim are or may be groundless,
fraudulent, or false, which obligation arises at the time such Claim is tendered to Licensee by the Indemnified
Party and continues until the Claim is finally resolved. Without limiting the foregoing, if Licensee or any of its
Agents or Invitees causes the Release of any Hazardous Material on, about, in, or beneath the License Area or
other City Property, then in any such event Licensee shall, immediately, at no expense to any Indemnified
Party, take any and all necessary actions to return the License Area or other City Property, as applicable, to the
condition existing prior to the Licensee’s Release of any such Hazardous Materials on the License Area or
other City Property or otherwise abate the Release in accordance with all Environmental Laws, except to the
extent such Release was caused by the gross negligence or willful misconduct of the City or its Agents.
Licensee shall afford the City a full opportunity to participate in any discussions with Regulatory Agencies
regarding any settlement agreement, cleanup or abatement agreement, consent decree, or other compromise or
proceeding involving Hazardous Material.
26 SPECIAL PROVISIONS
26.1 Early Termination by Either Party.
If Licensee does not obtain all Regulatory Approvals for any Pole License within six (6) months of the
full execution by both parties of the Pole License, either party will have the right to terminate that Pole License
on 60 days’ notice (“Notice Period”), which the terminating party must deliver to the other party the Pole
License to be terminated. If a Pole License is terminated under this provision, the Commencement Date will
be deemed not to occur, and Licensee will have no obligation to pay the License Fee. If Licensee obtains all
Regulatory Approvals within the 60 day Notice Period, the termination shall be revoked and the Pole License
shall remain in full force and effect.
26.2 Licensee’s Termination Rights.
26.2.1 No-Fault Termination of Master License. This Subsection will apply after the
Commencement Date of any Pole Licenses. If Licensee fails to obtain or loses Regulatory Approvals
for the Permitted Use with respect to a majority of the City Poles subject to Pole Licenses for reasons
other than its failure to comply with the conditions of this Master License or Regulatory Approvals
and in spite of reasonable efforts by Licensee to obtain or maintain its Regulatory Approvals, Licensee
may terminate this Master License at any time on 90 days’ prior notice to the City.
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26.2.2 Pole License Termination. Absent the circumstances described in Subsection 26.2.1
(No-Fault Termination of Master License), Licensee may terminate a Pole License on 90 days’ notice
at any time following the first anniversary of the applicable Pole License Effective Date. Licensee may
remove its Equipment from the applicable License Area at any time after giving the required notice.
26.2.3 Master License Termination. Licensee may terminate this Master License at any time
on one year’s notice.
26.2.4 Interference Caused by City Work. If any City work described in Section 9.1
(Repairs, Maintenance, and Alterations) prevents Licensee from using a City Pole or other License
Area for more than 30 days, Licensee will be entitled to: (i) a pro rata abatement of the License Fee for
the period Licensee is unable to use the City Pole; (ii) terminate the Pole License on 30 days’ notice; or
(iii) both abatement of the License Fee under clause (i) and termination under clause (ii).
26.3 City’s Termination Rights .
26.3.1 Absolute Right to Terminate Pole Licenses.
(a) The City has the absolute right in its sole discretion to terminate any or all
Pole Licenses if the City Manager (or his or her designee) determines that Licensee’s
continued use of the License Area adversely affects or poses a threat to public health and
safety, constitutes a public nuisance, interferes with the City’s street lights, utilities, or other
municipal operations, or requires the City to maintain a City Pole that is no longer required
for City purposes; provided, however, Licensee may request and the City may determine in its
sole discretion, to either relocate to another City Pole reasonably acceptable to City and
Licensee.
(b) If the condition is susceptible to cure, the City will provide notice to Licensee of
the City’s determination, the underlying reasons for the determination, and provide a 30-day
cure period following which the affected Pole Licenses will terminate if Licensee has not
effected a cure. Provided, however, that the Agreement shall not be terminated if the
condition cannot reasonably be cured within thirty (30) days of such notice and Licensee
commences the cure within such thirty (30) day period and thereafter diligently and
continuously pursues the cure to completion.
(c) If the condition is not susceptible to cure in the City’s sole judgment, the City will
have the right to terminate the affected Pole Licenses on 30 days’ notice to Licensee of the
City’s determination.
(d) The City will endeavor to accommodate a request by Licensee to relocate the
Pole License and related Equipment, at Licensee’s sole cost and expense, to another City Pole.
26.3.2 Removal of Equipment. The City in its sole but reasonable discretion may determine that
exigent circumstances require, for reasons of public, health, safety, or needs of the City to provide street
lighting, utilities, or other municipal services, that Licensee remove the Equipment from a particular City
Pole on 48 hours’ notice. Licensee shall remove the Equipment from the identified City Pole within the 48-
hour period or any longer time to which the City agrees. The applicable Pole License will terminate as to
the identified City Pole upon expiration of the 48-hour period. After termination of any Pole License under
this section, the City will (i) refund the portion of the previously-paid License Fee attributable to the
terminated portion of the License Year, subject to Section 3.1.2 (Minimum Term); and (ii) give priority to
Licensee’s Pole License application for a replacement City Pole.
26.3.3 City Pole Removal. The City has the right to remove any City Pole that it determines in its
sole judgment is unnecessary for its street light operations. If the City decides to remove a City Pole, it will
make reasonable efforts to provide at least 60 days’ notice to Licensee, but the City’s rights under this
Subparagraph will not be affected by its failure to provide less than 60 days’ notice. Upon removal of a City
Pole, either party will have the right to terminate the Pole License as to the affected City Pole as of the last
day of the month of removal. After termination of any Pole License under this section, the City will (i)
refund the portion of the previously-paid License Fee attributable to the terminated portion of the License
32
Year, subject to Section 3.1.2 (Minimum Term); and (ii) give priority to Licensee’s Pole License application
for a replacement City Pole.
26.3.4 Replacement, Relocation, or Upgrading of City Poles. The City has the right to replace,
relocate, or add City equipment to, and remove Licensee’s Equipment from, any City Pole that the City
determines in its sole but reasonable judgment is necessary for its municipal operations, including, but not
limited to, LED conversion or installation of solar capabilities. If the City decides to replace or relocate a
City Pole or add equipment requiring the removal of Licensee’s Equipment, the City will make reasonable
efforts to provide at least 60 days’ notice to Licensee, but the City’s rights under this Subparagraph will not
be affected by its failure to provide less than 60 days’ notice. Licensee may choose either to terminate the
applicable Pole License as to the replacement, relocated, or upgraded City Pole or, only if feasible in the
discretion of the City’s Public Works Department, install Licensee’s Equipment on the replacement,
relocated, or upgraded City Pole at Licensee’s sole cost. The City will endeavor to accommodate a request
by Licensee to relocate the Pole License and related Equipment, at Licensee’s sole cost and expense, to
another City Pole mutually acceptable to Licensee and City.
26.3.5 Future Use of Existing City Conduit.
(a) If City conduit space is part of a License Area, and the City needs to use
such City conduit space for future upgrade and expansion of its street light system, the City
may require Licensee’s wiring to be removed from the City’s conduit. The City will use
reasonable efforts to give Licensee at least 180 days’ notice that the wiring will be removed,
but the City’s failure to give notice or delivery of less than 180 days’ notice will not affect the
City’s rights under this Subsection. In either case, the City will provide Licensee with a date by
which its wiring must be removed.
(b) Unless Licensee notifies the City within the time specified in the City’s notice
under Subsection (a) above that Licensee has identified an alternative to using City conduit to
enable use its Equipment without using the City conduit, the Pole License as to the affected
City Pole will terminate automatically as of the last day of the month specified in the notice,
but City shall grant Licensee an alternate Pole License without demanding reimbursement of
its Administrative Costs as consideration for loss of the affected Pole License.
26.4 Licensee’s Rights after Termination.
Promptly after the effective date of any termination of any Pole License under Subsection 26.2.4
(Interference caused by City Work) or Section 26.3 (City’s Termination Rights), the City will refund the
portion of any previously-paid License Fee attributable to the terminated portion of the License Year, subject
to Section 3.1.2 (Minimum Term). In addition, if Licensee wishes to replace the City Pole with a different Pole
Location, the City will give priority to Licensee’s Pole License applications for an equal portion of replacement
City Poles, but the grant of priority will not affect Licensee’s obligations under this Master License, including
the requirement to obtain all Regulatory Approvals for the replacement City Poles.
26.5 Special Remedies for Interference with Operations.
26.5.1 Licensee’s Obligation Not to Cause Interference.
(a) Licensee will not operate or maintain its Equipment in a manner that
interferes with or impairs other communication (radio, telephone, and other transmission or
reception) or computer equipment lawfully and correctly used by any person, including the
City or any of its Agents. In the event such interference occurs and is not cured within ten
(10) days of notice from City, such interference will be an event of default under this Master
License by Licensee as to such Pole License, and upon notice from the City, Licensee shall be
responsible for eliminating such interference promptly and at no cost to the City. Licensee
will be required to use its best efforts to remedy and cure such interference with or
impairment of City operations. Prior to installation of any equipment, Licensee shall conduct
an in-field test at the License Area to determine what existing communications are transmitted
from or received in the License Area. A report of the in-field test shall be submitted with
each application for a Pole License.
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(b) If Licensee does not cure the default promptly, the parties acknowledge that
continuing interference may cause irreparable injury and, therefore, the City will have the right
to bring an action against Licensee to enjoin such interference or to terminate all Pole
Licenses where the Equipment is causing interference or impairment, at the City’s election.
26.5.2 Impairment Caused by Change in City Use.
(a) If any change in the nature of the City’s use of the License Area during the
Term results in measurable material adverse impairment to Licensee’s normal operation of its
Equipment making it necessary to alter the Equipment to mitigate the adverse effect, Licensee
shall notify the City and provide evidence of the claimed impairment. Upon receipt of such
notice, the City will have the right to make its own reasonable determination and, if it agrees
with Licensee, investigate whether it can reasonably and economically mitigate that
interference. The City will provide notice to Licensee of the City’s determination within thirty
(30) days of its receipt of notice from Licensee.
(b) If the City determines in its sole discretion that mitigation is feasible and can
be achieved for a reasonable cost in the City’s reasonable judgment, the City’s notice will
specify when the City will mitigate the adverse effect. The City’s mitigation will effect a cure,
and the City will not be liable to Licensee in any other way or be required to take any other
measures with respect to the Equipment.
(c) If the City determines in its sole discretion that mitigation is not feasible or
cannot be achieved for a reasonable cost in the City’s reasonable judgment, Licensee may
elect either to: (i) terminate the Pole License as to the affected City Pole and receive a ratable
reduction in the License Fee; (ii) request to relocate the Pole License and related Equipment,
at Licensee’s sole cost and expense, to another City Pole, subject to City’s approval in its sole
but reasonable discretion; or (iii) or (iii) take steps itself at its own cost to mitigate the adverse
effect and continue to operate the Equipment on the City Pole, and receive from the City a
waiver of the License Fee for the first 6 months of the following License Year under the
affected Pole License to offset the cost of mitigation.
(d) Licensee agrees that the City’s temporary and partial abatement or waiver of
the License Fee under this Subsection will be the only compensation due to Licensee for costs
incurred or otherwise arising from the adverse effect as liquidated damages fully
compensating Licensee for all Claims that may arise or be related to the adverse effects.
Under no circumstances may the City be required to alter its operations at the identified City
Pole or provide a replacement City Pole to Licensee.
26.5.3 Impairment Caused by City Access. Licensee agrees that it will not be entitled to any
abatement of License Fees if the City exercises its rights of access under Article 20 (City Access to
License Area) unless the City’s activities cause Licensee to be unable to operate Equipment on the
License Area for its permitted use for a period of more than 10 days, in which case, subject to proof,
License Fees will be abated ratably for the entire period that Licensee is unable to operate any
Equipment on any affected City Pole.
27 GENERAL PROVISIONS
27.1 Notices.
This Section applies to all notices, requests, responses to requests, and demands made under this
Master License.
27.1.1 Writings Required. All notices will be effective only if given in writing and delivered
in accordance with this Section.
27.1.2 Manner of Delivery. Except as provided in Subsection 27.1.4 (Special
Requirements), notices may be delivered by: (i) personal delivery; ; (ii) certified mail, postage prepaid,
return receipt requested; or (iii) prepaid overnight delivery, return receipt requested. Notices must be
delivered to: (1) Licensee at Licensee’s address set forth in the Basic License Information, or at any
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place where Licensee or any Agent of Licensee may be personally served if sent after Licensee has
vacated, abandoned, or surrendered the License Area; (2) the City at the City’s address set forth in the
Basic License Information; or (3) any new notice address that either the City or Licensee specifies by
no less than 10 days’ notice given to the other in accordance with this Section.
27.1.3 Effective Date of Notices. All notices under this Master License will be deemed to
have been delivered: (i) 5 days after deposit if delivered by first class mail; (ii) 2 days after deposit if
delivered by certified mail; (iii) the date delivery is made by personal delivery or overnight delivery by a
Nationally recognized courier; or (iv) the date an attempt to make delivery fails because a party has
failed to provide notice of a change of address or refuses to accept delivery. The parties will transmit
copies of notices by email to the email addresses listed in the Basic License Information, but failure to
do so will not affect the delivery date or validity of any notice properly delivered in accordance with
this Section.
27.1.4 Special Requirements. Any notice of default, demand to cure, or notice of
termination must be sent by certified mail, overnight delivery by a Nationally recognized courier, or
personally delivered.
27.2 No Implied Waiver.
No failure by either party to insist upon the strict performance of any obligation of the other under
this Master License or to exercise any right, power, or remedy arising out of a breach thereof, irrespective of
the length of time for which such failure continues, will constitute a waiver of such breach. No acceptance by
the City or any of its Agent of full or partial payment of License Fees or Additional Fees during the
continuance of any such breach will constitute a waiver of such breach or of the City’s right to demand strict
compliance with such term, covenant, or condition or operate as a waiver of any requirement of this Master
License. No express waiver by either party of any default or the performance of any provision hereof will
affect any other default or performance, or cover any other period of time, other than the default, performance
or period of time specified in such express waiver. One or more waivers of a default or the performance of any
provision hereof by either party will not be deemed to be a waiver of a subsequent default or performance.
The City’s consent given in any instance under the terms of this Master License will not relieve Licensee of any
obligation to secure the City’s consent in any other or future instance under the terms of this Master License.
27.3 Amendments.
No part of this Master License (including all Pole Licenses) may be changed, waived, discharged, or
terminated orally, nor may any breach thereof be waived, altered, or modified, except by a written instrument
signed by both parties.
27.4 Interpretation of Licenses.
The following rules of interpretation apply to this Master License.
27.4.1 General. Whenever required by the context, the singular includes the plural and vice
versa; the masculine gender includes the feminine or neuter genders and vice versa; and defined terms
encompass all correlating forms of the terms (e.g., the definition of “indemnify” applies to
“indemnity,” “indemnification,” etc.).
27.4.2 Multi-party Licensee. If there is more than one Licensee, the obligations and liabilities
under this Master License imposed on Licensee will be joint and several among them.
27.4.3 Captions. The captions preceding the articles and sections of this Master License and
in the table of contents have been inserted for convenience of reference and such captions in no way
define or limit the scope or intent of any provision of this Master License.
27.4.4 Time for Performance. Provisions in this Master License relating to number of days
mean calendar days, unless otherwise specified. “Business day” means a day other than a Saturday,
Sunday, or a bank or City holiday. If the last day of any period to give notice, reply to a notice, or to
35
undertake any other action occurs on a day that is not a business day, then the last day for undertaking
the action or giving or replying to the notice will be the next succeeding business day.
27.4.5 City Actions. All approvals, consents, or other determinations permitted or required
by the City under this Master License will be made by or through the City Manager of the City or his
or her designee, unless otherwise provided in this Master License or by any City ordinance.
27.4.6 Words of Inclusion. The use of the term “including,” “such as,” or words of similar
import when following any general or specific term, statement, or matter may not be construed to
limit the term, statement, or matter to the stated terms, statements, or matters, whether or not
language of non-limitation, such as “including, but not limited to” and “including without limitation”
are used. Rather, the stated term, statement, or matter will be interpreted to refer to all other items or
matters that could reasonably fall within the broadest possible scope of the term, statement, or matter.
27.4.7 Laws. References to all Laws, including specific statutes, relating to the rights and
obligations of either party mean the Laws in effect on the Effective Date specified in the Basic License
Information and as they are amended, replaced, supplemented, clarified, corrected, or superseded at
any time while any obligations under this Master License or any Pole License are outstanding, whether
or not foreseen or contemplated by the parties.
27.5 Successors and Assigns.
The terms, covenants, and conditions contained in this Master License bind and inure to the benefit
of the City and Licensee and, except as otherwise provided herein, their successors and assigns.
27.6 Brokers.
Neither party has had any contact or dealings regarding the license of the License Area, or any
communication in connection therewith, through any licensed real estate broker or other person who could
claim a right to a commission or finder’s fee in connection with the license contemplated herein (“Broker”),
whose commission, if any is due, is to be paid pursuant to a separate written agreement between such Broker
and the party through which such Broker contracted. In the event that any Broker perfects a claim for a
commission or finder’s fee based upon any such contact, dealings, or communication, the party through whom
such claim is made shall indemnify the other party from all Claims brought by the Broker. This Section will
survive expiration or earlier termination of this Master License.
27.7 Severability.
If any provision of this Master License or the application thereof to any person, entity, or
circumstance is invalid or unenforceable, the remainder of this Master License, or the application of such
provision to persons, entities, or circumstances other than those as to which it is invalid or unenforceable, will
not be affected thereby, and each provision of this Master License will be valid and be enforced to the full
extent permitted by Law, except to the extent that enforcement of this Master License without the invalidated
provision would be unreasonable or inequitable under all the circumstances or would frustrate a fundamental
purpose of this Master License.
27.8 Governing Law and Venue.
This Master License must be construed and enforced in accordance with the laws of the State of
California without regard to the principles of conflicts of law. This Master License is made, entered, and will be
performed in the City of South San Francisco, California. Any action concerning this Master License must be
brought and heard in the state or federal courts encompassing the City of South San Francisco, California.
27.9 Entire Agreement.
This Master License, including all exhibits and schedules, contains the entire agreement between the
parties, and all prior written or oral agreements regarding the same subject matter are merged into this
document. The parties further intend that this Master License, all Pole Licenses, and all exhibits and schedules
will constitute one agreement that contains the complete and exclusive statement of its terms and that no
extrinsic evidence (including prior drafts and revisions) may be introduced in any judicial, administrative, or
other legal proceeding involving this Master License. Licensee hereby acknowledges that neither the City nor
36
the City’s Agents have made any representations or warranties with respect to the City Poles or this Master
License except as expressly set forth herein, and no rights, easements, or additional licenses are or will be
acquired by Licensee by implication or otherwise unless expressly set forth herein.
27.10 Time of Essence.
Time is of the essence with respect to all provisions of this Master License in which a definite time for
performance is specified.
27.11 Survival.
Expiration or earlier termination of this Master License will not affect the right of either party to
enforce any and all Indemnities and representations and warranties given or made to the other party under this
Master License, or any provision of this Master License that expressly survives termination.
27.12 Recording.
Licensee agrees not to record this Master License, any Pole License, or any memorandum or short
form of any of them in the Official Records of the County of San Mateo.
27.13 Counterparts.
This Master License may be executed in two or more counterparts, each of which will be deemed an
original, but all of which taken together will be one and the same instrument.
27.14 Cooperative Drafting.
This Master License has been negotiated at arm’s length between persons sophisticated and
knowledgeable in the matters it addresses and was drafted through a cooperative effort of both parties, each of
which has had an opportunity to have this Master License reviewed and revised by legal counsel. No party will
be considered the drafter of this Master License, and no presumption or rule (including that in Cal. Civil Code
§ 1654) that an ambiguity will be construed against the party drafting the clause will apply to the interpretation
or enforcement of this Master License.
27.15 Authority to Approve Agreement.
Each party signing this Master License and any Pole License warrants and represents that: (i) that the
person signing on behalf of such party has the full right, power, and capacity to act on behalf of such party
and has the authority to bind such party to the performance of its obligations under those agreements without
the subsequent approval or consent of any other person or entity; (ii) such party is a duly authorized and
existing entity; (iii) such party is qualified to do business in California; and (iv) such party has full right and
authority to enter into this Master License and Pole Licenses. Upon request, each party shall provide the other
with evidence reasonably satisfactory to the other party confirming the representations and warranties above.
27.16 Conflicts of Interest.
Through its execution of the Master License, Licensee acknowledges that it is familiar with Sections
87100 et seq. and Sections 1090 et seq. of the Government Code of the State of California, and certifies that it
does not know of any facts which would constitute a violation of said provisions, and agrees that if Licensee
becomes aware of any such fact during the term of the Master License, Licensee shall immediately notify the
City.
27.17 Included Exhibits and Schedules.
The following exhibits and schedules are attached to and are incorporated by reference into this
Master License.
EXHIBIT A – Form of Pole License
Exhibit A-1 – Licensee’s Plans and Specifications
Exhibit A-2 – Form of Acknowledgment Letter
Exhibit A-3 – License Fee and Default Fee Schedule
37
Exhibit A-4 – City Installation Guidelines
EXHIBIT B – Requirements for Licensee Equipment
38
below.
The City and Licensee have executed this Master License as of the date last written
CITY:
CITY OF SOUTH SAN FRANCISCO, a
California municipal corporation
By:
Mike Futrell
City Manager
Date:
LICENSEE:
[Wireless Company], a [California corporation, etc.]
By:
Name:_______________________________
Its:
Date:
Attest:
By:
Krista Martinelli
City Clerk
Approved as to Form:
By:
Jason Rosenberg
City Attorney
2928039.7
[Remainder of page intentionally left blank.]
Exhibit A - Form of Pole License
Page 1
EXHIBIT A
FORM OF POLE LICENSE
Master License between [Wireless Company] and City of South San Francisco Pole License No.
[Start with 1 and number each subsequent application consecutively.]
In accordance with Section 6.3 of the Master License, Licensee submits to the City two partially executed
counterparts of this form of Pole License and each of the following as its Pole License application:
1. Pole Location/License Area:
Pole License No.:
2. Exhibit A-1, complete and final plans and specifications for Equipment to be installed in the License
Area subject to Regulatory Approvals;
3. The sum of $ for the initial Administrative Payment in amounts based on
the number of City Poles identified in Exhibit A-1, subject to Section 6.5 of the Master License; and
4. If not previously provided, the Emissions Report.
Licensee acknowledges that: (a) this Pole License will not be effective until Licensee obtains all applicable and
necessary Regulatory Approvals after the Pole License is fully executed; (b) the City may require Licensee to
supplement the Administrative Payment on conditions specified in Section 6.5 of the Master License; (c)
Licensee will not have the right to access or install Equipment on the License Area until after Licensee has: (i)
submitted a complete Acknowledgment Letter to the City with all information and funds required; (ii)
submitted insurance information to City as required by the Master License Agreement; and (iii) the City has
provided notice to proceed by returning to Licensee a countersigned copy of the Acknowledgment Letter.
This Pole License is executed and effective as of the last date written below and, upon execution will be the
City’s authorization for the City’s Community Development Department to begin its review of the Pole
Locations and plans and specifications proposed in this Pole License application.
LICENSEE:
[Wireless Company], a ________[California corporation, Nevada LLC, etc.]
By:
Its:
Date:
Exhibit A - Form of Pole License
Page 2
APPROVAL:
CITY:
CITY OF SOUTH SAN FRANCISCO, a California municipal corporation
By:
Mike Futrell (or designee)
City Manager
Date:
EXHIBIT A-1
LICENSEE’S PLANS AND SPECIFICATIONS
Pole License No.
[Licensee to attach plans and specifications for all Equipment, including required and permitted
signage, to this cover sheet and submit with Pole License application.]
Exhibit A-2 - Form of Acknowledgement Letter
Page 1
EXHIBIT A-2
Form of Acknowledgment Letter [Licensee to complete and submit.]
[Alternative to be used if Licensee obtains all Regulatory Approvals within 365 (366 in any leap year)
days after Pole License is issued.]
[Date]
City of South San Francisco
835 East 14th Street
South San Francisco, CA 94577
Attention: ____________________
Re: Pole License No. Dear ____________________:
This letter will confirm the following: (1) that Licensee has obtained the Small Cell Attachment Permit
and all other Regulatory Approvals required for the Permitted Use under this Pole License, copies of which
are attached to this letter, as specified below; (2) the Commencement Date of this Pole License is , 20__,
which is the first day of the month after the Pole License Effective Date pursuant to section 4.1.1; and (3) the
Effective Date of this Pole License is ________, 20_____, which is the date on which Licensee obtained all
applicable and necessary Regulatory Approvals after the Pole License is fully executed.
This letter also confirms that Licensee has submitted all required insurance information to the City.
The Security Deposit/Bond/Financial Assurance (if not already provided) and the License Fee for the first
License Year of this Pole License is provided herewith or have been wired to the City.
Please acknowledge the City’s receipt of this letter and the items listed below, and issue the City’s
approval for Licensee to begin installation of Equipment on the License Are by signing and returning a copy
of this letter.
Very truly yours,
By:
Title:
Enc.
[ ] Small Cell Attachment Permit
[ ] [List other Regulatory Approvals.]
[ ] [List other Regulatory Approvals.]
[ ] [List other Regulatory Approvals.]
[ ] Insurance certificates and endorsements
[ ] Contractor’s bonds, insurance certificates, and endorsements
[ ] First License Year’s License Fee
Exhibit A-2 - Form of Acknowledgement Letter
Page 2
[Alternative to be used if Licensee does not obtain all Regulatory Approvals within 365 (366 in any
leap year) days after Pole License is issued.]
[Date]
City of South San Francisco
835 East 14th Street
South San Francisco, CA 94577
Attention: ____________________
Re: Pole License No.
Dear ____________________:
This letter will confirm the following:
(1) that Licensee has not obtained the following Regulatory Approvals required for the Permitted Use
under this Pole License:
; and
(2) the Commencement Date of this Pole License is , 20 , which is the
first day of the month after the Pole License Effective Date.
The Security Deposit/Bond/Financial Assurance (if not already provided) and the License Fee for the
first License Year of this Pole License is provided herewith or have been wired to the City.
When Licensee has obtained all Regulatory Approvals, it will provide copies to the City, submit all
required insurance documents and information, and request that the City issue its approval for Licensee to
begin installation of Equipment on the License Area.
Very truly yours,
By:
Title:
Enc.
[ ] [List Regulatory Approvals acquired.]
[ ] [List other Regulatory Approvals acquired.]
[ ] [List other Regulatory Approvals acquired.]
[ ] First License Year’s License Fee
Exhibit A-2 - Form of Acknowledgement Letter
Page 3
[Alternative to be used if Licensee obtains all Regulatory Approvals within 365 (366 in any leap year)
days after Pole License is issued.]
Dear [Licensee]:
This countersigned copy of your Acknowledgment Letter serves as the City’s notice to Licensee that
the City has: (1) received the Security Deposit/Bond/Financial Assurance and First Year’s License Fee for
this Pole License; (2) approved the requested Pole Locations and the plans and specifications for installation
of Equipment on the License Area; (3) received satisfactory evidence of insurance, including contractors’
insurance and bonds; and (4) received copies of the Regulatory Approvals listed above, as well as a copy of
the Emissions Report Licensee submitted to the Community Development Department.
The City concurs with the Pole License Effective Date for this Pole License as specified above. [After
reviewing the Regulatory Approvals, the City has determined that the correct Commencement Date for this
Pole License is: , 20___.] The Licensee Fee and
Default Fee Schedule and City Installation Guidelines for the Pole License are attached. Upon receipt, they
will be deemed to be attached to the Pole License as Exhibits A-3 and A-4, respectively.
Licensee is authorized proceed with the installation of Equipment on the License Area identified in
Exhibit A to the Pole License in accordance with the Approved Plans and other requirements of the Master
License.
CITY OF SOUTH SAN FRANCISCO, a California municipal corporation
By:
Mike Futrell (or designee)
City Manager
Date:
Enc.
[ ] Licensee Fee and Default Fee Schedule [ ] City Installation Guidelines
[Alternative to be used if Licensee does not obtain all Regulatory Approvals within 365 (366 in any
leap year) days after Pole License is issued.]
Dear [Licensee]:
This countersigned copy of your Acknowledgment Letter serves as the City’s notice to Licensee that
the City has: (1) received the Security Deposit/Bond/Financial Assurance and First Year’s License Fee for
this Pole License; (2) reserved the requested Pole Locations and approved the plans and specifications for
installation of Equipment on the License Area, subject to Regulatory Approvals.
The City concurs with the Commencement Date for this Pole License as specified above. The
Licensee Fee and Default Fee Schedule and City Installation Guidelines for the Pole License are attached.
Upon receipt, they will be deemed to be attached to the Pole License as Exhibits A-3 and A-4, respectively.
The City will provide notice to proceed with installation of Equipment on the License Area in
accordance with Approved Plans and other requirements of the Master License after Licensee has submitted
to the City copies of the Regulatory Approvals listed above, along with a copy of the Emissions Report
Licensee submitted to the Community Development Department, and provided satisfactory evidence of
insurance, including contractors’ insurance and bonds.
By:
Mike Futrell (or designee)
City Manager
Date:
Enc.
[ ] Licensee Fee and Default Fee Schedule
[ ] City Installation Guidelines
SCHEDULE A-3
LICENSEE FEE AND DEFAULT FEE SCHEDULE
Pole License
LICENSE FEE SCHEDULE
2018 Annual License Fee
per City Pole
$1,500 *
Replace a City-Owned Wooden Pole
pursuant to Subsection 4.2.3
20% Annual License Fee
Decrease
Provision of in-lieu public benefits
pursuant to Subsection 4.2.3, subject
to City Council review and approval Annual License Fee waived
* Annual License Fee will be increased 3% annually, as set forth in Section 4.3
DEFAULT FEE SCHEDULE
Violation Master
License
location
Initial notice
Follow up
notice
Installation of equipment or alterations that
are not approved by the City.
Arts. 6, 7, 8 $350 $400
Failure to make required repairs. Art. 10 $300 $350
Violation of requirements regarding access to
License Area.
Art. 7 $300 $350
Failure to provide evidence of insurance and
bonds or maintain insurance
Art. 18 $300 $350
Page 6
EXHIBIT A-4
CITY INSTALLATION GUIDELINES
[To be updated with each Pole License.]
Licensee shall install a dedicated conduit for its use; however, Licensee may use the City’s existing
non-traffic signal conduits, subject to the allowable conduit fill percentage under the NESC and the review
and approval of the City’s Public Works Department. Licensee is not permitted to install or arrange for
installment of external conduits on any City Poles.
Licensee shall pull a dedicated electrical wire through the new conduit or City street light conduit from
the electrical provider’s point of service connection to a new Licensee pull box, and shall not share the City
pull box, on each licensed City Pole without splicing. If there is no City pull box, Licensee shall install a new
pull box and conduit for the City’s future use.
Licensee shall apply for and install an electric meter, if required by the City and PG&E, and, and shall
obtain any necessary building permits from the City for the installation and connection.
Licensee shall install the correct fuses and fuse holders for the dedicated circuit used for Licensee’s
Equipment at the point of interconnection of the main service and the Licensee’s pull box. Fuse and fuse
holder specifications shall be provided by Licensee and shown on the Approved Plans and Specifications.
Licensee shall be responsible for repairing any City conduits that Licensee or its Agents damage
during installation of electrical facilities, including pulling of wires into street light conduits. If following
Licensee’s failure to make such repairs within thirty (30) days of notice from City, the City’s crew makes
repairs to remedy damage caused by Licensee or its Agents, the City will charge Licensee the full cost of those
repairs by notice with evidence of the City’s costs.
The City will inspect Licensee’s service installations to ensure compliance with Approved Plans and
Specifications. Licensee agrees to make any repairs or modifications to its service installations that are
necessary to ensure compliance with the Approved Plans and Specifications.
Licensee shall provide the City’s Public Works Department with as-built drawings showing all circuits
installed by Licensee in existing street light conduits promptly after installation is complete. Licensee shall
provide a laminated copy of the as-built drawings to the City and place a copy within any new or existing
cabinet at each Pole Location, if applicable.
Licensee shall provide the City’s Public Works Department with the final coordinates and/or digital
GIS shape file for inclusion in the City’s GIS inventory.
Licensee shall not: (a) connect or use any electrical equipment that exceeds the capacity of the
electrical system available to service the City Pole; or (b) connect any apparatus, machine, or device through
the electrical service except in the manner for which such service is designed or as otherwise approved by the
City in the Approved Plans.
Licensee shall not open any City pull boxes unless a member of the City’s street light maintenance
crew is present or City’s Public Work department approves opening the pull boxes unattended by City’s
maintenance crew. Licensee shall contact the City’s Public Works Department to complete the service
connection.
Page 7
EXHIBIT B
REQUIREMENTS FOR LICENSEE EQUIPMENT
Licensee’s plans and specifications submitted with each Pole License application, and any Pole
License application approved by the City shall comply with the following minimum requirements:
1. Licensee’s Equipment shall be concealed or enclosed as much as possible in an
equipment box, cabinet, or other unit that may include ventilation openings. All
equipment and facilities shall be constructed out of non-reflective materials (visible
exterior surfaces only), or materials and colors consistent with surrounding backdrop.
2. All ancillary equipment, equipment shelters, cabinets, or electrical distribution panels
shall not be installed at ground level, except after all reasonable alternative pole
locations have been explored and found unavailable or lacking in some substantial way
and only with prior City approval upon a good faith showing of necessity, in City’s
sole discretion. Ground-mounted equipment, if any, shall incorporate appropriate
techniques to camouflage, disguise and/or blend the equipment into the surrounding
environment. Any ground-mounted equipment shall not inhibit or block pedestrian
path of travel and shall comply with the Americans with Disabilities Act (ADA)
standards. Any ground-mounted equipment shall not obstruct or interfere with storm
drainage facilities, drainage channels, or change the existing drainage pattern. The ideal
installation shall:
a. Minimize aesthetic impacts and visual clutter:
i. The licensee shall conform its facilities to the City’s preferred pole design
standards, including having the antenna concealed in radome, the Remote
Radio Units incorporated into the pole, and all other associated, ancillary
equipment be incorporated at the base of the pole or undergrounded
consistent with the requirements of this Exhibit, as shown in the attached
Exhibit B-1: Sample Acceptable Pole Design attached hereto and
incorporated herein. All small cell facilities shall employ the latest technology
and equipment. If new, smaller/compact technology becomes available, the
carrier shall replace the older equipment with new equipment.
ii. The City will not allow installations that degrade the aesthetics of the
community at-large and/or add to the visual clutter of the neighborhood. An
example of an unacceptable design is attached hereto as Exhibit B-2: Sample
Unacceptable Pole Design and incorporated herein.
iii. The City will not allow small cell facilities to be installed on historic poles in
the downtown.
b. Minimize noise to abutting residents and occupants:
i. Noise – All small cell facilities shall be constructed and operated in such a
manner as to minimize the amount of noise impacts and to comply with the
noise standards set forth under the Municipal Code. Noise attenuation
measures shall be required for all equipment.
ii. Testing and maintenance activities of small cell facilities, which generate
audible noise, including the idling of maintenance vehicle(s), shall occur
between the hours of 8:00 a.m. and 5:00 p.m., weekdays (Monday through
Friday, non-holiday) excluding emergency repairs. Testing and maintenance
activities which do not generate audible noise may occur at any time.
Generators may be allowed only for temporary equipment testing, and such
temporary operations shall comply with noise standards set forth under the
Municipal Code.
Page 8
iii. The proposed equipment associated with small cell facilities is not expected to
produce significant noise; however, the cooling fan may produce sound
emissions that do not exceed 65 dBs when it is activated. The City anticipates
that any noise-generating equipment will be housed in a sound-rated
enclosure. Moreover, the distance of the equipment from the adjacent
properties, will effectively mitigate noise and vibration to an insignificant level
as perceived by adjoining neighbors.
iv. The small cell facilities are anticipated to require maintenance at a maximum
of once a month. All maintenance activities shall occur on weekdays during
daytime hours. Noise from these maintenance activities is not expected to
adversely impact adjacent neighbors.
3. Licensee shall verify each Pole’s condition, size and foundation, and provide structural
calculations and drawings for any pole-mounted equipment. Any pole-mounted equipment shall be placed at
least eight (8) feet above sidewalks or sixteen (16) feet above streets on the street side of the pole, and shall not
obstruct line of sight to any intersection, signage, traffic control devices or other directional markings. Any
pole-mounted equipment shall be incorporated into the design of the pole with the use of a shroud or other
stealthing techniques.
4. The antennas and related equipment shall be constructed out of non-reflective materials,
painted and/or textured to match the existing support structure and painted to blend with their surroundings.
Paint shall be reviewed and shown on the Approved Plans and Specifications.
5. Any fiber optic cable or wiring connecting the antenna to the equipment cabinet or pedestal
shall be located inside the City Pole and shall be located underground to the equipment cabinet.
6. All other conduit, cable and wiring shall be located underground; if undergrounding is
infeasible, antennas and associated cables, connectors,, and hardware shall be placed within a shroud or
equivalent.
7. The height of a pole that includes pole-mounted equipment shall not exceed more than five (5)
feet above the height of the average street light in the area.
8. Licensee is required to maintain and preserve design and aesthetic features for each facility,
equipment and any support infrastructure, including but not limited to color, tint, shade, treatment, painting,
surface treatment, replacement landscaping, stealth design, and concealment.
9. Licensee may not attach any Equipment to any decorative pole.
Page 9
EXHIBIT B-1
ACCEPTABLE POLE DESIGN
Page 10
EXHIBIT B-2
UNACCEPTABLE POLE DESIGN
Page 10 of 51
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2 of 51
City of South San Francisco
Small Cell Application Deposit Calculation
DepartmentFully Burdened Hourly Rate (FBHR)Time Increment (in hours)Total Cost
ECD Planning163.00$ 1163.00$
ECD Building106.00$ 1106.00$
PW Engineering144.00$ 1144.00$
PW Electrical144.00$ 1144.00$
IT125.00$ 0.562.50$
City Manager181.00$ 0.590.50$
City Attorney240.00$ 1240.00$
Total Proposed Fee950.00$
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-48 Agenda Date:4/11/2018
Version:1 Item #:10.
Report regarding a resolution authorizing the write-off of $145,747 in uncollectable ambulance billing accounts
receivable.(Richard Walls, Emergency Medical Services Chief)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the write-off of $145,747 in
uncollectable ambulance billing accounts receivable.
BACKGROUND/DISCUSSION
The purpose of this staff report is to recommend that City Council write off the balances of 209 uncollectable
ambulance accounts,totaling $145,747.Since December 2015,the South San Francisco Fire Department
(SSFFD)and Finance Department have implemented accounting practices that allow for periodic financial
reviews and write offs by Council.Once all accounts have been processed by our primary and secondary billing
contractors, those with outstanding balances are then forwarded to SSFFD for write off consideration.
It is the goal of the SSFFD to regularly report the status of these accounts.Accounts that have been vetted and
no longer have recoverable revenue will be recommended for write off.With this regular reporting,we
anticipate a more consistent number of accounts that will be submitted to the Council in the future for
consideration to be written off.
In an effort to maximize our revenue recovery,SSFFD transitioned all remaining accounts from our prior
billing contractor,Novato Fire Protection District (Novato),to our primary billing contractor,Wittman
Enterprises,LLC (Wittman).This has yielded $195,517 in revenue prior to sending the accounts through our
secondary billing process.As Novato’s remaining accounts transition through Wittman,we expect variations in
the requested amounts,as these accounts are processed,reviewed,and forwarded to our secondary billing
contractor.Once all unpaid accounts are referred back to SSFFD,we will recommend that City Council write
off any remaining balance.
Attachment A,Recommended Write Off Summary,summarizes the accounts by year.Using procedures put in
place,and with the authority and direction from City Council,staff has worked to greatly reduce the number of
uncollectable accounts,and reduce the aged accounts balance for accounts that had accumulated over many
years. For instance, this write off request contains 209 accounts, while the previous request contained 822.
Fire staff recognizes that this recommendation is lower than the October 2017 request.This is attributed to our
effort to maximize revenue recovery and more efficient billing practices.Therefore,staff expects an increase in
our next write off recommendation, followed by a decrease in the long term.
City of South San Francisco Printed on 4/5/2018Page 1 of 2
powered by Legistar™
File #:18-48 Agenda Date:4/11/2018
Version:1 Item #:10.
CONCLUSION
It is recommended that City Council adopt a resolution to write-off $145,747 in uncollectable ambulance
billing accounts receivable.
Attachment A: Recommended Write Off Summary
City of South San Francisco Printed on 4/5/2018Page 2 of 2
powered by Legistar™
Year AccountsWrite‐off Amount
2012 19 $27,792
2014 6 $10,095
2015 9 $15,133
2016 103 $38,861
2017 72 $53,866
Grand Total 209 $145,747
April 11, 2018 Ambulance Write‐off
Attachment A
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-49 Agenda Date:4/11/2018
Version:1 Item #:10a.
Resolution authorizing the write-off of $145,747 in uncollectable ambulance billing accounts receivable.
WHEREAS,staff recommends that City Council write off 209 uncollectable ambulance accounts,totaling
$145,747; and
WHEREAS,since December 2015 staff has implemented accounting practices that allow for periodic financial
reviews and write offs by City Council; and
WHEREAS,once all accounts have been processed by our primary and secondary billing contractors,those
with outstanding balances are then forwarded to SSFFD for write off consideration; and
WHEREAS,the number of accounts that are no longer collectable is 209 with a balance of $145,747,hereto
attached as Exhibit A, and
WHEREAS,there will be variations in the requested write off amounts as remaining accounts transition
through our primary and secondary billing contractors; and
WHEREAS,using procedures put in place,and with the assistance of City Council,staff has worked to greatly
reduce the number of uncollectable accounts,and reduce the aged accounts balance for accounts that had
accumulated over many years.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby approves the write-off of $145,747 in uncollectable ambulance billing accounts receivable,as
detailed in Exhibit A, attached to this resolution and incorporated herein.
BE IT FURTHER RESOLVED THAT,by the City Council of the City of South San Francisco that the City
Council hereby authorizes the City Manager,or his designee,to take any action consistent with the intent of
this resolution.
*****
City of South San Francisco Printed on 4/16/2018Page 1 of 1
powered by Legistar™
Account‐Run NumberDate of Service Balance
14421140 12/15/2012$1,610.48
10506442 4/13/2012$1,640.72
12418461 9/29/2012$1,300.60
12353081 9/16/2012$1,330.37
2016005727 12/4/2016$2,205.00
12462956 9/28/2012$1,237.10
10507259 4/20/2012$1,562.58
12863756 11/3/2012$1,515.96
12474988 10/6/2012$1,255.24
12863935 11/5/2012$1,580.48
11252918 7/4/2012$1,507.46
37616453 3/29/2016$1,938.00
10625697 5/5/2012$1,422.58
12669731 10/18/2012$1,640.48
11839174 8/6/2012$1,547.29
12638197 10/15/2012$1,550.24
12679473 10/8/2012$1,375.96
10172960 3/14/2012$1,510.96
10268466 3/29/2012$1,455.36
10469148 1/8/2012$1,383.26
12086669 8/28/2012$1,365.12
20718268 8/1/2014$1,788.79
2016006075 12/23/2016$200.00
2016006048 12/22/2016$200.00
22459444 1/7/2015$1,595.92
2016003230 7/8/2016$250.00
2016005818 12/6/2016$200.00
2016003516 7/26/2016$50.00
ESF16001369 4/6/2016$50.00
2016004813 10/14/2016$50.00
2016006003 12/20/2016$125.00
2016002364 5/18/2016$50.00
2016002950 6/20/2016$50.00
ESF16001438 4/11/2016$200.00
2016005790 12/6/2016$50.00
2016003704 8/8/2016$200.00
2016003906 8/20/2016$200.00
35860544 12/3/2015$1,803.00
2016005683 12/2/2016$200.00
2016005919 12/15/2016$150.00
2016005780 12/7/2016$200.00
2016004834 10/15/2016$200.00
2016005439 11/19/2016$250.00
EXHIBIT A ‐ WRITE OFF ACCOUNTS
April 11, 2018
Exhibit A April 11, 2018 1 of 5
2016004712 10/8/2016$50.00
413201601 4/13/2016$62.00
2016003581 8/1/2016$200.00
2016002951 6/20/2016$200.00
2016003151 7/3/2016$200.00
2016003427 7/20/2016$155.00
ESF16001559 4/21/2016$59.37
2016005094 10/30/2016$330.00
2016004448 9/24/2016$200.00
2016003170 7/4/2016$100.00
2016003030 6/26/2016$200.00
2016002965 6/20/2016$167.65
2016003022 6/24/2016$200.00
37264330 3/7/2016$1,873.00
2016002830 6/13/2016$67.00
2016005181 11/4/2016$50.00
2016002070 4/30/2016$200.00
2016005876 12/12/2016$150.00
2016006084 12/24/2016$100.00
2016005995 12/20/2016$123.48
2016002865 5/31/2016$200.00
2016003430 7/20/2016$50.00
2016002304 5/14/2016$250.00
2016005880 12/5/2016$200.00
23068657 2/26/2015$1,839.99
2016005517 11/23/2016$117.83
19404428 4/3/2014$1,903.70
2016003830 8/15/2016$50.00
ESF16001380 4/7/2016$250.00
2016002728 6/8/2016$200.00
2016004224 9/9/2016$17.00
2016004514 9/29/2016$345.66
ESF16001405 4/9/2016$50.00
2016003215 7/6/2016$175.00
ESF16001548 4/20/2016$200.00
2016004820 10/14/2016$200.00
2016002622 6/2/2016$250.00
2016002410 5/20/2016$50.00
21973036 11/21/2014$1,616.00
2016005407 11/17/2016$111.99
ESF16001321 4/2/2016$200.00
2016005418 11/17/2016$200.00
2016003609 8/2/2016$185.00
2016006145 12/28/2016$17.05
37420646 3/10/2016$1,097.10
2016005223 11/7/2016$100.00
21422355 10/8/2014$1,441.32
Exhibit A April 11, 2018 2 of 5
406201602 4/6/2016$70.00
2016005719 12/4/2016$225.50
2016004100 9/2/2016$50.00
2016002749 6/9/2016$16.00
2016003468 7/23/2016$410.00
2016003154 7/4/2016$200.00
2016003944 8/23/2016$50.00
2016004505 9/28/2016$100.00
22612791 1/20/2015$1,685.80
2016004112 9/1/2016$125.00
2016002421 5/20/2016$200.00
2016005551 11/25/2016$200.00
2016006185 12/30/2016$50.00
2016002518 5/26/2016$150.00
ESF16001570 4/22/2016$223.61
ESF16001504 4/16/2016$395.30
2016005470 11/21/2016$50.00
2016003940 8/22/2016$162.50
25613489 7/12/2015$1,262.60
2016002576 5/30/2016$200.00
2016005706 12/3/2016$200.00
ESF16001633 4/26/2016$200.00
2016004356 9/19/2016$100.00
2016006141 12/28/2016$200.00
2016002968 6/21/2016$50.00
ESF16001579 4/22/2016$200.00
2016003455 7/22/2016$200.00
2016002758 6/10/2016$200.00
2016004729 10/9/2016$100.00
2016003914 8/20/2016$50.00
25168159 6/10/2015$1,706.56
2016003253 7/9/2016$2,545.00
2016002706 6/6/2016$1,841.50
2016002028 4/28/2016$1,846.00
2016003250 7/8/2016$250.00
2016002833 6/13/2016$1,651.50
2016002136 5/4/2016$1,768.00
SSR161140021 4/23/2016$2,472.00
ESF17002072 5/17/2017$2,000.00
2017000658 2/2/2017$2,105.00
ESF17001892 5/4/2017$2,050.00
ESF17002233 5/26/2017$2,250.00
2017000639 2/1/2017$2,165.00
ESF17001891 5/4/2017$2,300.00
ESF17001965 5/9/2017$2,150.00
ESF17001351 3/27/2017$2,050.00
ESF17001358 3/27/2017$100.00
Exhibit A April 11, 2018 3 of 5
ESF17001366 3/27/2017$22.46
ESF170012093/16/2017$250.00
ESF170025786/18/2017$2,100.00
ESF170013173/24/2017$540.00
ESF170015194/8/2017$115.81
ESF170020135/12/2017$200.00
ESF170022505/27/2017$150.00
ESF170021675/22/2017$200.00
ESF170012683/20/2017$753.25
ESF170018935/4/2017$200.00
BDB1710900044/19/2017$200.00
ESF170018875/4/2017$200.00
ESF170012523/20/2017$200.00
ESF170017804/25/2017$250.00
ESF170030677/27/2017$2,000.00
ESF170016654/18/2017$200.00
ESF170013953/29/2017$222.39
ESF170023646/3/2017$97.28
ESF170029927/22/2017$2,150.00
ESF170022745/28/2017$200.00
ESF170015614/11/2017$200.00
ESF170013583/27/2017$100.00
ESF170023826/4/2017$200.00
ESF170013283/25/2017$150.00
BDB1700400031/4/2017$650.00
ESF170018615/1/2017$150.00
ESF170013113/24/2017$640.00
ESF170012903/21/2017$1,723.09
ESF170022615/28/2017$2,150.00
ESF170013243/24/2017$100.00
ESF170012543/20/2017$95.24
ESF170014003/30/2017$5.40
ESF170026666/23/2017$150.00
ESF170021925/23/2017$200.00
ESF170023656/3/2017$115.67
ESF170013223/24/2017$2,150.00
ESF170019815/10/2017$100.00
ESF170014494/2/2017$200.00
224594441/7/20151595.92
3586054412/3/20151803
230686572/26/20151839.99
194044284/3/20141903.7
374206463/10/20161097.1
2142235510/8/20141441.32
20160025215/27/2016788.5
20160028336/13/20161651.5
ESF170013583/27/2017100
Exhibit A April 11, 2018 4 of 5
ESF17002578 6/18/2017 2100
ESF17001317 3/24/2017 540
ESF17001519 4/8/2017115.81
ESF17002013 5/12/2017 200
ESF17001268 3/20/2017753.25
ESF17001893 5/4/2017 200
ESF17001252 3/20/2017 200
ESF17003067 7/27/2017 2000
ESF17002992 7/22/2017 2150
ESF17001561 4/11/2017 200
ESF17001358 3/27/2017 100
ESF17001328 3/25/2017 150
ESF17001311 3/24/2017 640
ESF17001290 3/21/20171723.09
ESF17002261 5/28/2017 2150
ESF17001254 3/20/201795.24
ESF17002192 5/23/2017 200
ESF17001322 3/24/2017 2150
ESF17001449 4/2/2017 200
17‐285692 7/30/201797.57
17‐280090 7/25/2017 650
16‐491908 10/7/2016 2350
ESF17001287 3/21/2017 200
ESF17001287 3/21/2017$200.00
ESF17002358 6/3/2017$250.00
Exhibit A April 11, 2018 5 of 5
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-307 Agenda Date:4/11/2018
Version:1 Item #:11.
Motion to approve the Minutes from the meeting of March 28, 2018.
City of South San Francisco Printed on 4/5/2018Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-299 Agenda Date:4/11/2018
Version:1 Item #:12.
Motion confirming payment registers for April 11, 2018.(Richard Lee, Director of Finance)
The payments shown in the attached payment register are accurate and sufficient funds were available for
payment (payroll items excluded).
Attachment: Payment Register
City of South San Francisco Printed on 4/5/2018Page 1 of 1
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Payment Listing by Department for City Council Review
Payments issued between and3/19/2018 4/1/2018
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
CITY ATTORNEY
MEYERS, NAVE, RIBACK 3/28/2018 2662922018010259 E 100-04110-5003 75,225.39 SSF CITY ATTNY FEES JAN 2018
Payments issued for CITY ATTORNEY $75,225.39
CITY CLERK
DAILY JOURNAL CORPORATION 3/28/2018 266268B3106170 E 100-02110-5024 83.60 NOTICE OF PH CANNABIS OPERATOR PERMIT FEE
3/28/2018 266268B3106729 E 100-02110-5024 68.20 ORD SUMMARY - DOWNTOWN TRANSIT CORE PR
ITALIAN AMERICAN WOMEN'S CLUB 3/28/2018 26628005/10/18 E 100-02110-5031 35.00 KRISTA ITALIAN AMERICAN WOMEN'S CLUB 28TH
NEOPOST USA INC 3/30/2018 26636515349728 E 100-02110-5027 3.04 MAILING SUPPLIES - POSTAGE MACHINE
STAPLES BUSINESS ADVANTAGE 3/21/2018 2661488048579497 E 100-02110-5020 334.08 OFFICE SUPPLIES
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 100-02110-5074 213.14 CITYWIDE COPIER CHARGES
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-02110-5071 169.08 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
Payments issued for CITY CLERK $906.14
CITY COUNCIL
BABBLE-ON INC 3/28/2018 266319cc367587 E 100-01110-5035 75.00 LA/CC -- TRANSLATION OF KOREAN PROCLAMATI
CLEARLITE TROPHIES 3/28/2018 266319cc367639 E 100-01110-5025 90.40 LA/CC -- NAMEPLATES FOR CC
JERRY'S WOOD-FIRED DOGS 3/21/2018 266159cc367197 E 100-01110-5031 13.01 RG/CC MEAL AT CITY MGRS MTG, NEWPORT BEA
NEOPOST USA INC 3/30/2018 26636515349728 E 100-01110-5027 1.73 MAILING SUPPLIES - POSTAGE MACHINE
PENINSULA COUNCIL LIONS CLUB 3/21/2018 266130031618 E 100-01110-5030 165.00 LN, RG & (EG) TKTS TO 53RD ANNUAL PD & FD A
RICHARD GARBARINO 3/21/2018 266096031518 E 100-01110-5071 35.12 RG -- FAX EXPENSE REIMB 2/22 TO 3/21/18
SMART & FINAL STORES LLC 3/21/2018 266144021318 E 100-01110-5020 37.49 SUPPLIES AT MSB FOR CITY COUNCIL MEETINGS
STAPLES BUSINESS ADVANTAGE 3/21/2018 2661488048972371/3710052E 100-01110-5020 23.80 CMO OFFICE SUPPLIES
3/23/2018 2662398048972566/3710063E 100-01110-5020 39.15 CMO OFFICE SUPPLIES
3/23/2018 2662398048972566/3710063E 100-01110-5020 94.25 CMO OFFICE SUPPLIES
TAYLOR GOURMET DELI 3/21/2018 266159cc367201 E 100-01110-5031 11.03 RG/CC MEAL AT LEAGUE MTG, WASHINGTON
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-01110-5071 383.52 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
YELLOW CAB 3/21/2018 266159cc366998 E 100-01110-5031 25.55 RG/CC CABFARE AT LEAGUE MTG IN LOS ANGELE
3/21/2018 266159cc367012 E 100-01110-5031 30.00 RG/CC CABFARE FROM HOTEL-AIRPORT, LEAGUE
3/21/2018 266159cc367024 E 100-01110-5032 24.25 RG/CC CABFARE SFO-HOME
3/21/2018 266159cc367480 E 100-01110-5032 20.39 RG/CC -- CABFARE AT WASH DC CONF
Monday, April 2, 2018 Page 1 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
CITY COUNCIL
YELLOW CAB 3/28/2018 266319cc367022 E 100-01110-5031 25.00 RG/CC TRANSPORTATION FEE AT CONF
Payments issued for CITY COUNCIL $1,094.69
CITY MANAGER
4IMPRINT, INC. 3/28/2018 266319cc367665 E 100-05110-5020 641.59 LA/CC -- CMO OFFICE SUPPLIES
AARON BROTHERS 3/28/2018 266319cc367616 E 100-05110-5005 341.69 LA/CC -- TWO CITY FRAMES FOR FIRE & HR
3/28/2018 266319cc367637 E 100-05110-5005 40.24 LA/CC -- FRAMES FOR FIRE & HR
CALPERS 3/21/2018 266159cc367052 E 100-05110-5031 12.00 MF/CC PARKING AT CALPERS MTG, SAC
3/21/2018 266159cc367053 E 100-05110-5031 3.75 MF/CC PARKING AT CALPERS MTG, SAC
DOMINIC'S AT OYSTER POINT LLC 3/21/2018 266089031418 E 100-05110-5030 1,769.85 MEALS FOR YOUTH GOV DAY FOR 100
EMBASSY SUITES 3/21/2018 266159cc367056 E 100-05110-5031 236.94 MF/CC LODGING FOR CALPERS MTG SAC
FOX RENT A CAR 3/21/2018 266159cc367028 E 100-05110-5031 187.00 MF/CC CAR RENTAL CITY MGRS MTG NEWPORT B
MIKE FUTRELL 3/21/2018 2660952/25/18-3/12/18 E 100-05110-5005 30.00 MF -- EXPENSE REIMBURSEMENT FOR FEB/MAR
3/21/2018 2660952/25/18-3/12/18 E 100-05110-5030 43.30 MF -- EXPENSE REIMBURSEMENT FOR FEB/MAR
3/21/2018 2660952/25/18-3/12/18 E 100-05110-5031 60.24 MF -- EXPENSE REIMBURSEMENT FOR FEB/MAR
POSTMASTER- LINDEN OFFICE 3/30/2018 266368PERMIT #138 E 100-05110-5027 4,045.00 POSTAGE - CITYWIDE NEWSLETTER MAILING
SAFEWAY STORE 3/28/2018 266319cc367670 E 100-05110-5031 43.48 LA/CC -- FOOD FOR EE TOWNHALL
SQUIRE PATTON BOGGS (US) LLP 3/21/2018 2661469969782 E 100-05110-5005 7,510.38 LOBBYING SVCS IN D.C., SQUIRE PATTON BOGGS,
STAPLES BUSINESS ADVANTAGE 3/21/2018 2661488048972371/3710052E 100-05110-5020 23.81 CMO OFFICE SUPPLIES
3/23/2018 2662398048972566/3710063E 100-05110-5020 39.16 CMO OFFICE SUPPLIES
3/23/2018 2662398048972566/3710063E 100-05110-5020 94.26 CMO OFFICE SUPPLIES
3/28/2018 266319cc367669 E 100-05110-5020 120.13 LA/CC -- SUPPLIES FOR EXEC RETREAT 2018
STATE OF CALIFORNIA 3/21/2018 266149287429 E 100-05110-5037 288.00 FEBRUARY 2018 LIVESCAN SUBMISSIONS
UNIVERSITY CLUB SAN FRANCISCO 3/28/2018 266319cc367991 E 100-05110-5030 600.00 LA/CC -- FOOD FOR EXEC RETREAT FOR 14
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-05110-5071 298.35 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
VIRGIN AMERICA 3/21/2018 266159cc367057 E 100-05110-5032 291.30 MF/CC FLIGHT TO TRANSFORM LOCAL GOV CONF
WALGREENS 3/28/2018 266319cc367611 E 100-05110-5005 21.80 LA/CC -- PHOTO REPRODUCTION
Payments issued for CITY MANAGER $16,742.27
COMMUNICATIONS
AMERICAN LANGUAGE SERVICE 3/28/2018 266319cc367990 E 100-05130-5005 384.15 LA/CC -- SPANISH TRANSLATION FEB SSF NEWSLT
CANVA.COM 3/28/2018 266319cc367620 E 100-05130-5001 12.95 LA/CC -- GRAPHIC DESIGN MONTHLY SUBSCRIPTI
Monday, April 2, 2018 Page 2 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
COMMUNICATIONS
CAPIO 3/28/2018 266319cc367606 E 100-05130-5032 20.00 LA/CC -- COMMUNICATIONS WEBINAR
CONSTANT CONTACT, INC. 3/28/2018 266319cc367671 E 100-05130-5001 195.00 LA/CC -- EMAIL SUBSCRIPTION FOR SSF BUSINESS
DESIGNOSAUR GRAPHICS, INC 3/28/2018 266319cc367649 E 100-05130-5005 500.00 LA/CC -- GRAPHIC DESIGN FOR SSF NEWSLTR
DIVERGENT LAUGUAGE SOLUTIONS 3/28/2018 266319cc367641 E 100-05130-5005 605.24 LA/CC -- 50% DEP FOR CITY NEWSLTR-CHINESE
3/28/2018 266319cc367660 E 100-05130-5005 605.24 LA/CC FINAL PAYMENT RE CHINESE TRANS-CITY N
DROPBOX PLUS 3/28/2018 266319cc367592 E 100-05130-5001 99.00 LA/CC FILE STORAGE RENEWAL
GRAMMARLY 3/28/2018 266319cc367604 E 100-05130-5001 139.95 LA/CC -- ANNUAL SUBSCRIPT CONTENT PROD SVC
PAYPAL 3/28/2018 266319cc367662 E 100-05130-5032 400.00 LA/CC -- 3CMA ASSOCIATION ANNUAL MBRSHIP 2
SOUTHWEST AIRLINES 3/28/2018 266319cc367597 E 100-05130-5032 8.00 LA/CC -- IN-FLIGHT WIFI ON PLANE
SPROUT SOCIAL 3/28/2018 266319cc367693 E 100-05130-5001 124.00 LA/CC -- SOCIAL MEDIA MONITORING SERVICES 2
WESCO GRAPHICS, INC 3/21/2018 26616843857 E 100-05130-5025 2,670.64 PRINTING FOR SPRING CLEANING POSTCARD APR
Payments issued for COMMUNICATIONS $5,764.17
ECONOMIC & COMMUNITY DEVELOPMENT
4LEAF INC. 3/21/2018 266052J0596-18B E 100-10520-5005 1,320.00 BUILDING PLAN REVIEW SERVICES 02/01/18-02/2
3/21/2018 266052J3523G E 100-10520-5005 16,220.00 BUILDING INSPECTION SERVICES HIX 02/01/18-0
ADVANCED BUSINESS FORMS 3/21/2018 26605530441 E 100-10520-5025 141.20 INSPECTION LABELS-GREENTAGS
ALL INDUSTRIAL ELECTRIC SUPPLY3/28/2018 2662565180195 E 222-10324-5001 1,835.40 STARBUCKS BREEZEWAY - SAFETY & LIGHTING I
CONGRESS FOR THE NEW URBANISM 3/21/2018 266159CC367512 E 100-10410-5031 125.00 SM - CNU MEMBERSHIP - R.WASSUM
COSTCO 3/21/2018 266159CC367529 E 100-10410-5020 25.42 SM - PHOTOS FOR THE PLANNING DEPT
CRANE TRANSPORTATION GROUP 3/21/2018 2660821217 E 100-10410-5005 3,235.00 ON-CALL CONSULTING SERVICES EIR TRAFFIC ANA
DAILY JOURNAL CORPORATION 3/21/2018 266086B3094230 E 222-10310-5020 159.87 CDBG PUBLIC NOTICE DRAFT ADDENDUM AAP N
3/21/2018 266086B3103992 E 222-10310-5020 116.27 PUBLIC HEARING - COMMUNITY NEEDS ASSEEME
EL CONCILIO OF SAN MATEO COUNT3/23/2018 2661946526 E 222-10343-5063 2,008.85 FY 17-18 CDBG GRANT EL CONCILIO OF SAN MAT
EXPERTISE LLC 3/28/2018 26627230653 E 221-10970-5061 110.00 DG-STORAGE FOR SSF NOISE ABATE FILES 11/23-1
FLEXGROUND SURFACES, INC 3/28/2018 2662730197 E 222-10324-5001 68,682.07 ALTA LOMA PARK PLAYGROUND SAFETY SURFACI
ICSC 3/21/2018 266159CC367533 E 100-10410-5031 50.00 SM - ICSC DUES
LEGAL AID SOCIETY OF SAN MATEO3/28/2018 2662886592 E 222-10350-5063 1,134.20 FY 17-18 CDBG GRANT LEGAL AID SOCIETY OF SM
MEYERS, NAVE, RIBACK 3/23/2018 2662172018010268 E 100-10110-5005 2,166.00 SA - 200 LINDEN PROP DISPOSITION
3/23/2018 2662172018010269 E 100-10110-5005 3,675.50 SA 201, 207 & 217-219 GRAND PROP DISP
3/23/2018 2662172018010270 E 100-10110-5005 456.00 SA 938 LINDEN PROP DISP
3/23/2018 2662172018010279 E 100-10110-5005 114.00 SA PUC PROPERTY DISP
Monday, April 2, 2018 Page 3 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
ECONOMIC & COMMUNITY DEVELOPMENT
NELSON/NYGAARD CONSULT ASSOC 3/21/2018 26612271121 E 100-10410-5005 1,852.50 ON CALL SERVICES FOR TRAFFIC ENGINEERING
3/21/2018 26612271322 E 100-10410-5005 1,841.25 ON CALL SERVICES FOR TRAFFIC ENGINEERING
NEOPOST USA INC 3/30/2018 26636515349728 E 100-10410-5027 9.62 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 100-10520-5027 1.08 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 100-10110-5027 1.68 MAILING SUPPLIES - POSTAGE MACHINE
READYREFRESH 3/21/2018 26613408C0030587240 E 100-10115-5031 35.15 WATER DISPENSER SERVICES 2/7/18 TO 3/6/18
3/21/2018 26613408C0030587265 E 100-10115-5031 26.31 WATER DISPENSER SVCS 2/7 TO 3/6/18
SAMARITAN HOUSE-SAFE HARBOR 3/28/2018 2663036467 E 222-10350-5063 4,679.85 CDBG GRANT FY 17-18 SAMARITAN HOUSE
SAMCEDA 3/21/2018 266159CC367527 E 100-10410-5032 181.37 SM - SAMCEDA AWARDS OF EXCELLENCE
SAN MATEO COUNTY RECORDER 3/21/2018 266159CC367509 E 100-10410-5005 2,266.25 SM - COUNTY FILING FEE
3/21/2018 266159CC367528 E 100-10410-5005 150.00 SM - COUNTY FILING FEE
3/21/2018 266159CC367531 E 100-10410-5005 138.00 SM - COUNTY FILING FEE
SSF CHAMBER OF COMMERCE 3/21/2018 266159CC367525 E 100-10410-5031 75.00 SM - CHAMBER ANNUAL AWARDS DINNER
STAN PLUMBING 3/23/2018 2662382/14/18 E 222-10321-5001 5,000.00 485 ZAMORA -CDBG EMERGENCY VOUCHER
STAPLES BUSINESS ADVANTAGE 3/21/2018 2661488048972386 E 100-10520-5020 492.12 OFFICE SUPPLIES-BLDG
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 100-10410-5074 363.79 CITYWIDE COPIER CHARGES
3/28/2018 266318215391 E 100-10110-5074 303.01 CITYWIDE COPIER CHARGES
ULI- URBAN LAND INSTITUTE 3/21/2018 266159CC367561 E 100-10410-5031 220.00 SM - MEMBERSHIP DUES
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-10115-5071 70.04 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-10410-5071 98.13 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-10110-5071 181.56 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-10520-5071 519.29 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-10411-5071 70.14 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
W BRADLEY ELECTRIC INC 3/28/2018 266323181036 E 222-10324-5001 162,022.50 GRAND AVE PEDESTRIAN CROSSINGS SAFETY UPG
Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $282,173.42
FINANCE
CSMFO 3/23/2018 266191010118 E 100-06110-5031 220.00 CSMFO 2018 MEMBERSHIP DUES: S. LEW & L. FUJ
JENNIFER CLEMENTE 3/23/2018 26618702/20-02/23/18 E 100-06110-5032 103.52 STATEMENT OF EXPENSE: CONFERENCE MEALS &
JOAN MACASIEB 3/23/2018 26621303/15/18 E 100-06110-5031 56.00 STATEMENT OF EXPENSE: GAS FOR VEHICLE 127
LINDA FUJITOMI 3/23/2018 26619807/10/17-02/21/18 E 100-06210-5020 95.25 STATEMENT OF EXPENSE: OFFICE SUPPLIES / CON
3/23/2018 26619807/10/17-02/21/18 E 100-06210-5032 124.02 STATEMENT OF EXPENSE: OFFICE SUPPLIES / CON
Monday, April 2, 2018 Page 4 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
FINANCE
MUNISERVICES, LLC 3/28/2018 266293INV06-002187 E 100-06210-5001 14,646.50 SUTA SERVICES FOR TAX QUARTER ENDING 09/30
3/28/2018 266293INV06-002188 E 100-06210-5001 2,024.24 SUTA SERVICES FOR TAX QUARTER ENDING 09/30
NEOPOST USA INC 3/30/2018 26636515349728 E 100-06210-5027 50.46 MAILING SUPPLIES - POSTAGE MACHINE
PERSONNEL DATA SYSTEMS, INC. 3/23/2018 266224038363 E 100-06110-5005 5,133.75 VISTA HRMS IMPLEMENTATION - SVCS RENDERE
3/23/2018 266224038586 E 100-06110-5005 9,157.50 VISTA HRMS IMPLEMENTATION - SVCS RENDERE
3/28/2018 266297038435 E 100-06110-5005 9,065.00 VISTA HRMS IMPLEMENTATION - SVCS RENDERE
3/28/2018 266297038496 E 100-06110-5005 5,041.25 VISTA HRMS IMPLEMENTATION - SVCS RENDERE
3/28/2018 266297038663 E 100-06110-5005 2,636.25 VISTA HRMS IMPLEMENTATION - SVCS RENDERE
SAN FRANCISCO BUSINESS TIMES 3/28/2018 2663047881605 E 100-06110-5022 95.00 1 YEAR SUBSCRIPTION RENEWAL
STATE OF CALIFORNIA 3/21/2018 266149287429 E 100-06210-5037 32.00 FEBRUARY 2018 LIVESCAN SUBMISSIONS
TELFORDS 3/23/2018 26624017003 E 100-06110-5005 8,545.95 JAN 2018 HCM PROJECT MANAGER SVCS
3/23/2018 26624017004 E 100-06110-5005 8,879.13 FEB 2018 HCM PROJECT MANAGER SVCS
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 100-06210-5074 344.33 CITYWIDE COPIER CHARGES
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-06110-5071 219.28 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
Payments issued for FINANCE $66,469.43
FIRE
4IMPRINT, INC. 3/21/2018 266159cc367309 E 100-11110-5021 323.89 BA-PROMOTIONAL/ RECRUITMENT ITEMS - PENS
AIRGAS USA, LLC 3/21/2018 2660579070978264 E 100-11740-5021 310.05 DRY ICE FOR HOLIDAY FOOD DRIVE
3/21/2018 2660579070978335 E 100-11740-5021 13.31 GLOVES FOR FOOD HANDLING - HOLIDAY PROGR
ALPHACARD 3/21/2018 266159cc367546 E 100-11720-5021 1,715.23 JB-OPERATING SUPPLIES - PHOTO ID CARD PRINT
AMAZON MKTPLACE 3/21/2018 266159cc367544 E 100-11720-5022 176.10 JB-FIRE PUBLICATIONS -FIRE CHIEF OFFICERS
AMAZON.COM 3/21/2018 266159cc367304 E 100-11210-5020 338.60 BA-WIRELESS KEYBOARDS (5) FIRE PREVENTION
ARLY RIRAO 3/28/2018 266319cc367955 E 100-11730-5021 42.98 AR-STATION 64 OPERATING SUPPLIES
BRENT DUBOIS 3/21/2018 2660902192018 E 100-11720-5033 695.00 3/12-3/16/18 STAFF DEVELOPMENT REIMB PARA
CHRIS CAMPAGNA 3/21/2018 26607312/5/17 E 100-11710-5028 152.06 FUEL REIMBURSEMENT - STRIKE TEAM DEPLOYM
CLEARLITE TROPHIES 3/30/2018 26634282075 E 100-11110-5021 1,526.22 RETIREMENT SHADOW PLAQUE BOXES (9)
COMCAST CABLE COMMUNICATION IN3/21/2018 2660798155 20 044 0475707 E 100-11720-5045 111.23 HIGH SPEED INTERNET FS 65 (SSF DRIVE)
3/21/2018 2660798155 20 044 0475715 E 100-11720-5045 211.18 HIGH SPEED INTERNET - FS 62
3/23/2018 2661888155 20 044 0475723 E 100-11720-5045 111.23 HIGH SPEED INTERNET FS 64
COSTCO 3/21/2018 266159cc367141 E 100-11730-5021 307.27 AR-STATION OPERATING SUPPLIES CLEANING PR
3/21/2018 266159cc367291 E 100-11730-5021 335.16 AR-STATION 64 OPERATING SUPPLIES, CLEANING,
Monday, April 2, 2018 Page 5 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
FIRE
COUNTY OF SAN MATEO 3/21/2018 2660801YSS21802 E 100-11610-5021 956.00 MONTH OF FEB 2018 SAN MATEO CO. RADIO TRU
3/21/2018 266081SSFFIRE18-03-DISP E 100-11110-5002 39,421.00 FY2017-18 3RD QTR. JAN-MARCH 2018 SAN MAT
3/21/2018 266081SSFFIRE18-03-PGR E 100-11710-5071 1,011.75 FY2017-18 3RD QTR. PAGER FEES SMCO
DELTA AIR 3/21/2018 266159cc367308 E 100-11610-5032 958.00 BA-CONFERENCE AIR FARE - BACHMANN AND AG
ELITE COMMAND TRAINING 3/21/2018 266159cc367526 E 100-11720-5033 1,625.00 JB-STAFF DEVELOPMENT COMPANY OFFICER CLA
FIRE PROTECTION PUBLICATION 3/21/2018 266159cc367374 E 100-11610-5022 301.00 RW-PUBLICATION
INDUSTRIAL EMERGENCY COUNCIL 3/21/2018 266159cc367545 E 100-11720-5033 1,190.00 JB-STAFF DEVELOPMENT
INTERNATIONAL CODE COUNCIL,INC3/21/2018 266159cc367375 E 100-11610-5022 24.53 RW-CALIFORNIA FIRE CODE AND INSPECTION PU
3/21/2018 266159cc367375 E 100-11610-5020 212.49 RW-CALIFORNIA FIRE CODE AND INSPECTION PU
IRVINE & JACHENS INC 3/21/2018 2661042257 E 100-11110-5021 54.38 RETIREMENT PLAQUE - SAFETY INSPECTOR
JOHN THE SIGN GUY 3/21/2018 266159cc367135 E 100-11110-5036 65.70 AR-UNIFORMS FOR PARA FF BROUGHTON & BIBE
3/21/2018 266159cc367548 E 100-11110-5036 114.67 JB-UNIFORMS NEW HIRE
KNOX COMPANY 3/21/2018 266159cc367380 E 100-11710-5021 391.13 RW-OPERATING SUPPLIES - 5 PAD LOCKS
L N CURTIS & SONS 3/28/2018 266285INV154522 E 100-11710-5021 294.98 OPERATING SUPPLIES
3/28/2018 266285INV162520 E 100-11710-5021 1,311.00 OPERATING SUPPLIES - FOAM
3/28/2018 266285INV164235 E 100-11710-5061 1,343.78 SAFETY CLOTHING
3/28/2018 266285INV165858 E 100-11710-5061 211.95 NEW HIRE STATION BOOTS
3/28/2018 266285INV165883 E 100-11710-5061 445.74 STRUCTURAL FIREFIGHTING BOOTS
3/30/2018 266356INV168611 E 100-11710-5061 450.11 STRUCTURAL FIREFIGHTING BOOTS
LEXIPOL LLC 3/21/2018 26611123694 E 100-11110-5045 8,773.00 FIRE POLICY MANUAL ONLINE ANNUAL SUBSCRIP
LIFE-ASSIST INC 3/28/2018 266289843369 E 100-11610-5021 905.33 MEDICAL SUPPLIES
3/28/2018 266289843385 E 100-11610-5021 100.80 MEDICAL SUPPLIES
3/28/2018 266289843732 E 100-11610-5021 762.96 MEDICAL SUPPLIES
3/28/2018 266289843880 E 100-11610-5021 317.00 MEDICAL SUPPLIES
3/28/2018 266289844065 E 100-11610-5021 67.50 MEDICAL SUPPLIES
3/28/2018 266289844830 E 100-11610-5021 135.00 MEDICAL SUPPLIES
3/30/2018 266357845200 E 100-11610-5021 283.74 EMS MEDICAL SUPPLIES
3/30/2018 266357845208 E 100-11610-5021 765.12 EMS MEDICAL SUPPLIES
3/30/2018 266357845210 E 100-11610-5021 1,013.13 EMS MEDICAL SUPPLIES
3/30/2018 266357845263 E 100-11610-5021 779.65 EMS MEDICAL SUPPLIES
3/30/2018 266357845448 E 100-11610-5021 473.12 EMS MEDICAL SUPPLIES
3/30/2018 266357845519 E 100-11610-5021 463.91 EMS MEDICAL SUPPLIES
Monday, April 2, 2018 Page 6 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
FIRE
MARSHALLS 3/21/2018 266159cc367138 E 100-11730-5021 8.69 AR-OPERATING SUPPLIES FOR STATION 62- KITCH
MICHAEL'S 3/21/2018 266159cc367378 E 100-11710-5021 220.74 RW- FRAMES FOR STATION ART
NAPA BAY AREA PARTS 3/21/2018 266159cc367136 E 100-11730-5021 9.78 AR-ZIP TIES FOR FOR Q62 TOOL BOX
NEOPOST USA INC 3/30/2018 26636515349728 E 100-11110-5027 6.88 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 100-11610-5027 0.83 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 100-11210-5027 59.04 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 100-11223-5027 3.92 MAILING SUPPLIES - POSTAGE MACHINE
ORBITZ 3/21/2018 266159cc367307 E 100-11610-5032 68.00 BA-CONFERENCE - FLIGHT CANCELLATION PLAN F
RICHARD WALLS 3/23/2018 26625003012018 E 100-11610-5033 303.75 STAFF DEVELOPMENT - REIMBURSEMENT EDUCA
SCOTT BUSCHMAN PHOTOGRAPHY 3/21/2018 26614018024 E 100-11110-5021 65.55 OPERATING SUPPLIES - PHOTOGRAPHY DEVELOP
SERRAMONTE FORD INC 3/21/2018 266159cc367547 E 100-11720-5021 67.82 JB-OPERATING SUPPLIES - DUPLICATE VEHICLE KE
SMART & FINAL STORES LLC 3/21/2018 266159cc367090 E 100-11110-5021 4.78 AR-OPERATING SUPPLIES FOR FIRE ADMIN
3/21/2018 266159cc367090 E 100-11710-5021 30.60 AR-OPERATING SUPPLIES FOR FIRE ADMIN
3/21/2018 266159cc367312 E 100-11720-5021 30.60 AR-WATER FOR TRAINING
SOUTH CITY LUMBER AND SUPPLY 3/23/2018 266236938380 E 100-11110-5021 48.68 CPTF COLMA CREEK CLEAN UP
STAPLES CREDIT PLAN 3/21/2018 266159cc367132 E 100-11730-5020 221.77 AR-STATION 61 OPERATING SUPPLIES - TONER
3/21/2018 266159cc367376 E 100-11610-5021 19.65 RW-OPERATING SUPPLIES
TARGET 3/21/2018 266159cc367123 E 100-11730-5021 112.16 AR-OPERATING SUPPLIES FOR STATION 63 CLEANI
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 100-11310-5074 10.76 CITYWIDE COPIER CHARGES
3/28/2018 266318215391 E 100-11710-5074 27.52 CITYWIDE COPIER CHARGES
3/28/2018 266318215391 E 100-11110-5074 236.16 CITYWIDE COPIER CHARGES
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-11210-5071 530.73 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11710-5045 380.72 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11720-5071 75.29 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11223-5071 38.45 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11611-5071 254.99 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11610-5071 551.57 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11710-5071 1,160.28 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11310-5071 41.09 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11110-5071 387.57 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-11110-5045 25.64 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
WELLS FARGO BANK, NA 3/28/2018 266326FEBRUARY 2018 E 100-11610-5005 1,066.43 MONTHLY AMBULANCE LOCKBOX SERVICE FEE
Monday, April 2, 2018 Page 7 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
FIRE
WITTMAN ENTERPRISES, LLC 3/28/2018 26632817110745 E 100-11610-5005 11,472.12 AMBULANCE BILLING CONRACTUAL SERVICE
ZOLL MEDICAL CORPORATION 3/21/2018 2661712652726 E 100-11610-5021 219.48 EMS MEDICAL SUPPLIES
Payments issued for FIRE $89,355.02
HUMAN RESOURCES
B&B CUSTOM DESIGNS 3/21/2018 26606616987 E 100-09110-5020 116.37 DEPARTMENT SHIRTS
BOB MURRAY & ASSOCIATES 3/30/2018 2663377656 E 100-09110-5005 9,344.53 EXEC. SEARCH/EXPENSES-FIRE CHIEF RECRUITME
3/30/2018 2663377657 E 100-09110-5005 4,727.66 EXECUTIVE SEARCH/EXPENSES-HR DIRECTOR REC
CITY OF FOSTER CITY 3/21/2018 26607711879 E 100-09110-5036 334.25 CALOPPS ANNUAL FEE 05/01/18-06/30/18
IT'S PERSONNEL 3/28/2018 2662811401 E 100-09110-5005 15,862.50 REBECCA BURNSIDE-CONSULTING ON INVESTIGA
NEOPOST USA INC 3/30/2018 26636515349728 E 100-09110-5027 1.65 MAILING SUPPLIES - POSTAGE MACHINE
OFFICE DEPOT INC 3/21/2018 266125111213520001 E 100-09110-5020 14.99 OFFICE DEPOT-GENERAL OFFICE SUPPLIES
3/21/2018 266125113891938001 E 100-09110-5020 127.11 OFFICE SUPPLIES-FOLDER,DIVIDERS, STAMPS
REGIONAL GOVERNMENT SRVC AUTH 3/21/2018 2661358071 E 100-09110-5005 6,959.95 FEBRUARY 2018 CONTRACT SVCS HECTOR P. ALV
STATE OF CALIFORNIA 3/21/2018 266149287429 E 100-09110-5037 32.00 FEBRUARY 2018 LIVESCAN SUBMISSIONS
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 100-09110-5074 294.01 CITYWIDE COPIER CHARGES
VELOCITY COURIER SERVICE INC 3/21/2018 26616336575 E 100-09110-5027 174.00 EMPLOYEE RELATIONS COURIER SERVICES
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-09110-5071 61.99 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
Payments issued for HUMAN RESOURCES $38,051.01
INFORMATION TECHNOLOGY
AMAZON WEB SERVICES, INC. 3/28/2018 266258125531921 E 785-16110-5040 260.23 CLOUD BACKUP SERVICES - JANUARY 2018
3/28/2018 266258128038644 E 785-16110-5040 239.91 CLOUD BACKUP SERVICES - FEBRUARY 2018
CAROUSEL INDUSTRIES OF NORTH 3/23/2018 2661842200136 E 785-16110-5051 1,300.00 ARUBA WIFI CONTROLLER NETWORK RENEWAL 5
CITY MECHANICAL INC 3/21/2018 26607644802 E 785-16110-5021 971.29 HVAC SERVICE - IT WORKSHOP
CUES 3/28/2018 266267503288 E 785-16110-5040 1,800.00 ANNUAL RENEWAL - GRANITE SUPPORT-PW
GRANICUS, INC. 3/28/2018 26627890052 E 785-16110-5040 500.00 MONTHLY MANAGED SVC-WEBSITE GOV'T TRANS
IT MANAGEMENT CORPORATION 3/21/2018 2661053151Part2 E 785-16110-5044 4,200.00 INSTALLATION/REPLACEMENT OF ARUBA & HP E
NEOPOST USA INC 3/30/2018 26636515349728 E 785-16110-5027 0.09 MAILING SUPPLIES - POSTAGE MACHINE
PENINSULA LIBRARY SYSTEM 3/23/2018 26622212308 E 785-16110-5040 1,368.00 EENVISIONWARE - PAYWARE CREDIT CARD SVC R
3/23/2018 26622212317 E 785-16110-5040 19.60 ENVISIONWARE-PAYWARE SELFSERVE WEB ANN
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 785-16110-5074 49.50 CITYWIDE COPIER CHARGES
Monday, April 2, 2018 Page 8 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
INFORMATION TECHNOLOGY
UTILITY TELEPHONE, INC 3/23/2018 266246128202 E 785-16110-5071 1,713.08 CITY INTERNET ACCESS & TRANSPORT CHARGES
VERIZON WIRELESS 3/30/2018 2663839803685533 E 785-16110-5071 243.76 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
WAVEDIVISION HOLDINGS, LLC 3/21/2018 2661678136 35 051 0095333 E 785-16110-5001 43.87 CABLE SERVICES - 329 MILLER AVE. - IT & PD
3/28/2018 2663258136 70 210 0005322 E 785-16110-5040 900.00 NETWORK SVCS.- DISASTER RECOVERY SITE W. SA
3/28/2018 2663258136 75 251 0000140 E 785-16110-5051 2,000.00 REDUNDANT INTERNET AND FIBER CIRCUIT - 2 M
Payments issued for INFORMATION TECHNOLOGY $15,609.33
LIBRARY
AMAZON CAPITAL SERVICES, INC 3/21/2018 2660591WT9-Y474-PPJW E 100-15110-5020 43.60 OFFICE SUPPLIES - GRAND AVE. LIBRARY
3/28/2018 2662571FHY-X6G9-17D7 E 100-15110-5030 30.58 BOARD GAMES
3/30/2018 2663351CGN-XHJY-1HKR E 100-15110-5020 108.12 OFFICE SUPPLIES
BAKER & TAYLOR INC 3/21/2018 266067L1084154 E 100-15220-5022 2,403.27 BOOKS - JUV
3/21/2018 266067L1084154 E 100-15320-5022 100.64 BOOKS - JUV
3/23/2018 266178L1123914 E 100-15210-5022 3,801.82 BOOKS
3/23/2018 266178L1123914 E 100-15310-5022 515.55 BOOKS
EBSCO INFORMATION SERVICES 3/23/2018 2661930503073 E 100-15210-5022 54.82 EBSCO MAGAZINE SUBSCRIPTIONS
FELICIA JENNINGS-WINTERLE 3/28/2018 266282012018 E 100-15320-5022 290.00 JUV PORTUGUESE BOOKS
LIBRARY IDEAS, LLC 3/23/2018 26621060923 E 100-15210-5022 334.55 BOOKS
MASE GROUP LLC 3/23/2018 26621500286 E 100-15110-5001 182.50 DVD LABELLING SERVICE
3/23/2018 26621500287 E 100-15110-5001 194.85 DBD LABELING SERVICE
3/30/2018 26636200061A E 100-15110-5001 1,224.00 DVD LABELING SERVICE
3/30/2018 26636200062A E 100-15110-5001 1,003.00 DVD LABELLING SERVICE
NEOPOST USA INC 3/30/2018 26636515349728 E 100-15410-5027 0.70 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 100-15110-5027 10.13 MAILING SUPPLIES - POSTAGE MACHINE
OFFICE DEPOT INC 3/21/2018 266125113246871001 E 100-15110-5020 82.52 OFFICE SUPPLIES - GRAND AVE. LIBRARY
3/21/2018 266125113464772001 E 100-15999-5999 9.61 MAKERSPACE SUPPLIES
3/21/2018 266125113464772001 E 100-15110-5021 9.60 MAKERSPACE SUPPLIES
3/21/2018 266125113464863001 E 100-15110-5020 96.33 OFFICE SUPPLIES - MAIN LIBRARY
PATRICIA PURCELL 3/30/2018 2663702/26/18-3/21/18 E 100-15999-5021 46.08 STATEMENT OF EXPENSE- P. PURCELL
3/30/2018 2663702/26/18-3/21/18 E 100-15410-5021 41.80 STATEMENT OF EXPENSE- P. PURCELL
PRODUCTIVE PRINTING & GRAPHICS3/30/2018 26636932615 E 100-15110-5021 256.74 BUSINESS CARDS FOR LIBRARY
READYREFRESH 3/23/2018 26622718C5745298009 E 100-15430-5021 47.64 WATER COOLER RENTAL /REFILL
Monday, April 2, 2018 Page 9 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
LIBRARY
RECORDED BOOKS, INC. 3/30/2018 26637275759647 E 100-15210-5043 38.24 A/V
SCHOLASTIC CORPORATION 3/30/2018 26637516349064 E 100-15999-5021 1,120.47 BOOKS - LEARNING WHEELS
3/30/2018 26637516713389 E 100-15999-5022 195.67 BOOKS - LEARNING WHEELS
STAPLES BUSINESS ADVANTAGE 3/21/2018 2661488048972371/3710052E 100-15110-5020 18.11 OFFICE SUPPLIES
3/21/2018 2661488048972371/3710053E 100-15110-5020 24.02 OFFICE SUPPLIES - GRAND AVE. LIBRARY
3/21/2018 2661488048972410 E 100-15110-5021 155.21 OFFICE SUPPLIES/ OPERATING SUPPLIES
3/21/2018 2661488048972410 E 100-15110-5020 24.88 OFFICE SUPPLIES/ OPERATING SUPPLIES
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 100-15110-5074 667.90 CITYWIDE COPIER CHARGES
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-15110-5071 154.94 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-15430-5071 38.23 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
Payments issued for LIBRARY $13,326.12
NON-DEPARTMENTAL
ABAG PLAN CORPORATION 3/30/2018 266331PLAN-2017-18-110 E 782-07410-5003 69,379.69 GENERAL LIABILITY CLAIMS - FEB 2018
AT&T 3/21/2018 2660659391060747 E 781-07210-5071 20.47 PHONE CHARGES
3/21/2018 2660659391060749 E 781-07210-5071 183.00 PHONE CHARGES
3/21/2018 2660659391060750 E 781-07210-5071 472.80 PHONE CHARGES
3/21/2018 2660659391060755 E 781-07210-5071 135.98 PHONE CHARGES
3/21/2018 2660659391060756 E 781-07210-5071 67.00 PHONE CHARGES
3/21/2018 2660659391060761 E 781-07210-5071 20.31 PHONE CHARGES
3/21/2018 2660659391060842 E 781-07210-5071 29.00 PHONE CHARGES
3/21/2018 2660659391060843 E 781-07210-5071 14.19 PHONE CHARGES
3/21/2018 2660659391060844 E 781-07210-5071 26.09 PHONE CHARGES
3/21/2018 2660659391060845 E 781-07210-5071 354.62 PHONE CHARGES
3/21/2018 2660659391060869 E 781-07210-5071 243.95 PHONE CHARGES
3/21/2018 2660659391060870 E 781-07210-5071 472.68 PHONE CHARGES
3/21/2018 2660659391060972 E 781-07210-5071 30.87 PHONE CHARGES
3/21/2018 2660659391060974 E 781-07210-5071 76.29 PHONE CHARGES
3/21/2018 2660659391060976 E 781-07210-5071 321.35 PHONE CHARGES
3/21/2018 2660659391061122 E 781-07210-5071 111.97 PHONE CHARGES
3/21/2018 2660659391061387 E 781-07210-5071 85.36 PHONE CHARGES
3/21/2018 2660659391062505 E 781-07210-5071 14.23 PHONE CHARGES
Monday, April 2, 2018 Page 10 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
NON-DEPARTMENTAL
CALIFORNIA WATER SERVICE CO 3/30/2018 2663400982104814 E 781-07210-5073 122.99 WATER SERVICE
3/30/2018 2663404635141659 E 781-07210-5073 626.49 WATER SERVICE
COMCAST CABLE COMMUNICATION IN3/21/2018 2660798155 20 044 0076067 E 781-07210-5071 85.38 INTERNET SERVICE/MODEM RENTAL
EMPLOYEE BENEFIT SPECIALISTS 3/23/2018 266195EIA23459 E 783-00000-4341 75,750.55 FEBRUARY 2018 BALANCE PREMIUM - DENTAL &
NEOPOST USA INC 3/30/2018 26636515349728 E 100-07110-5027 0.05 MAILING SUPPLIES - POSTAGE MACHINE
PACIFIC GAS & ELECTRIC COMPANY3/21/2018 2661270285235090-5 E 781-07210-5070 255.91 GAS/ELECTRIC SERVICE
3/21/2018 2661270379629797-0 E 781-07210-5070 98.64 GAS/ELECTRIC SERVICE
3/21/2018 2661271886610157-1 E 781-07210-5070 602.84 GAS/ELECTRIC SERVICE
3/21/2018 2661271936382234-7 E 781-07210-5070 19.71 GAS/ELECTRIC SERVICE
3/21/2018 2661272900060739-9 E 781-07210-5070 23.95 GAS/ELECTRIC SERVICE
3/21/2018 2661273084158901-0 E 781-07210-5070 35.03 GAS/ELECTRIC SERVICE
3/21/2018 2661275961515715-9 E 781-07210-5070 49.03 GAS/ELECTRIC SERVICE
3/21/2018 2661276846819681-8 E 781-07210-5070 79.51 GAS/ELECTRIC SERVICE
3/21/2018 2661277036130873-0 E 781-07210-5070 153.36 GAS/ELECTRIC SERVICE
3/21/2018 2661278701065497-5 E 781-07210-5070 68.85 GAS/ELECTRIC SERVICE
3/21/2018 2661285908002015-5 E 781-07210-5070 16,161.23 ELECTRIC SERVICE-WQCP
3/21/2018 2661288634831335-3 E 781-07210-5070 2,204.30 GAS SERVICE-WQCP
3/28/2018 2662940216007588-9 E 781-07210-5070 15.63 GAS/ELECTRIC SERVICE
3/28/2018 2662940455280904-0 E 781-07210-5070 9.86 GAS/ELECTRIC SERVICE
3/28/2018 2662941809759572-4 E 781-07210-5070 1,653.16 GAS/ELECTRIC SERVICE
3/28/2018 2662941944978060-0 E 781-07210-5070 29.79 GAS/ELECTRIC SERVICE
3/28/2018 2662942859665236-3 E 781-07210-5070 9.24 GAS/ELECTRIC SERVICE
3/28/2018 2662943569726530-0 E 781-07210-5070 15.29 GAS/ELECTRIC SERVICE
3/28/2018 2662944836977850-0 E 781-07210-5070 163.98 GAS/ELECTRIC SERVICE
3/28/2018 2662945053123842-1 E 781-07210-5070 8.23 GAS/ELECTRIC SERVICE
3/28/2018 2662945446039888-3 E 781-07210-5070 187.90 GAS/ELECTRIC SERVICE
3/28/2018 2662945561797483-1 E 781-07210-5070 1,633.47 GAS/ELECTRIC SERVICE
3/28/2018 2662948767824245-1 E 781-07210-5070 255.56 GAS/ELECTRIC SERVICE
3/28/2018 2662949473336735-6 E 781-07210-5070 63.75 GAS/ELECTRIC SERVICE
3/28/2018 2662955908002015-5 E 781-07210-5070 35,551.02 ELECTRIC SERVICE-WQCP
READYREFRESH 3/21/2018 26613408C0030587240 E 100-07110-5031 35.16 WATER DISPENSER SERVICES 2/7/18 TO 3/6/18
3/21/2018 26613408C0030587265 E 100-07110-5031 26.31 WATER DISPENSER SVCS 2/7 TO 3/6/18
Monday, April 2, 2018 Page 11 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
NON-DEPARTMENTAL
SST BENEFITS CONSULTING & 3/28/2018 266312120371 E 851-07110-5005 6,500.00 DEF COMP PROF SVCS-QTRLY TRNG 457 UNIV&VE
TOWNSEND PUBLIC AFFAIRS, INC. 3/21/2018 26615313442 E 100-07888-5061 5,000.00 TOWNSEND GRANT CONSULTING SVCS FOR FEB 2
TRISTAR RISK MANAGEMENT 3/21/2018 266157103535 E 782-07410-5081 55,397.00 WORKERS' COMPENSATION LOSS REPLENISHMEN
3/21/2018 26615893946 E 782-07410-5081 12,733.33 APRIL 2018 WORKERS' COMP ADMIN SVCS
UTILITY TELEPHONE, INC 3/21/2018 266161126848 E 781-07210-5071 378.79 LD PHONE CHARGES
WATTCO 3/21/2018 26616649342 E 784-07511-6008 8,194.94 GARAGE- VEH #517 REPAIRS
3/21/2018 26616649446 E 784-07511-6008 9,421.54 GARAGE- VEH #517 REPAIRS
3/21/2018 26616649879 E 784-07511-6008 1,121.89 GARAGE- VEH #517 REPAIRS
WESTBOROUGH WATER DISTRICT 3/23/2018 266251SSF0001-53 E 781-07210-5073 17,103.82 WATER SERVICE
Payments issued for NON-DEPARTMENTAL $323,907.33
PARKS & RECREATION
A+ LIVESCAN SERVICES 3/21/2018 2660533273 E 100-17275-5037 99.00 FINGERPRINTS/ ROMERO
3/30/2018 2663293297 E 100-17275-5037 99.00 FINGERPRINTS/ CHANDRA
ALPINE AWARDS 3/21/2018 2660585524444 E 100-17260-5061 200.10 KARATE END OF YEAR AWARDS
3/21/2018 2660585524902 E 100-17240-5021 1,324.03 BASEBALL PINS FOR YOUTH BASEBALL PARADE
AMAZON.COM 3/23/2018 266243CC 367626 E 100-17410-5021 135.72 MM CC- FACILITIES OPER SUPPLIES
ANGELA DULDULAO 3/30/2018 2663477-11/17-9/5/17 E 100-17110-5031 23.44 MILEAGE REIMBURSEMENT - ANGELA DULDULAO
AQUA ADVENTURE 3/23/2018 2661777/19/18 E 100-17275-5029 3,290.00 SUMMER CAMP FIELDTRIP
AQUATICS BY ARMANDO 3/21/2018 266159CC367094 E 100-17230-5034 259.99 DS - AFO CERTIFICATION FOR OMP POOL
3/21/2018 266159CC367095 E 100-17230-5004 219.99 DS - CPO CERTIFICATION FOR OMP POOL
ARAMARK UNIFORM SERVICES 3/21/2018 266063758524254 E 100-17320-5034 127.46 UNIFORMS FOR PARKS DIV
3/28/2018 266261758536030 E 100-17320-5034 225.96 UNIFORMS FOR PARKS DIV
ASHLY MICHELSON 3/21/2018 2661171/9-2/4/18 E 100-17275-5021 60.56 PROGRAM SUPPLIES REIMB
BAY AREA PAVING 3/23/2018 266180C54-078 E 100-17970-5061 5,987.00 ECCLES & OYSTER PT MEDIAN UPGRADES/DEMO
CALIFORNIA ACADEMY OF SCIENCES3/23/2018 2661821173153 E 100-17275-5029 2,457.75 SUMMER CAMP FIELD TRIP 6/22/18
CALIFORNIA DEPT OF SOCIAL SVCS3/30/2018 266338410519011 E 100-17275-5029 968.00 LICENSING FEES/ PONDEROSA
3/30/2018 266381CC368143 E 100-17275-5029 726.00 LA-LICENSING FEES
CALLANDER ASSOC LANDSCAPE 3/21/2018 26607217054-1 E 100-17310-5001 1,615.21 ON CALL LANDSCAPE ARCHITECTURE SERVICES FY
CHARLES SECURITY 3/28/2018 2662647519 E 100-17276-5061 200.00 SECURITY FOR SENIOR HEALTH FAIR
CINTAS CORPORATION LOC 464 3/23/2018 266186464119790 E 100-17230-5051 272.45 OMP POOL MAINTENANCE SUPPLIES
CITY OF CUPERTINO 3/30/2018 26634119526 E 100-17275-5029 480.00 SUMMER CAMP FIELDTRIP
Monday, April 2, 2018 Page 12 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PARKS & RECREATION
COMCAST CABLE COMMUNICATION IN3/23/2018 2661888155 20 044 0252502 E 100-17410-5001 95.16 CORP YARD CABLE SERVICE 3/20 - 4/19/18
CRAIG GRAY 3/23/2018 2662032015-315A Public ArtE 100-17110-5061 8,000.00 DEPOSIT FOR POPSICLES SCULPTURE
3/28/2018 2662792015-315B Public ArtE 100-17110-5061 8,000.00 DEPOSIT FOR SLICES OF HEAVEN SCULPTURE
DANELE DIXON 3/21/2018 2660881/22-3/5/18 E 100-17275-5021 994.72 PROGRAM SUPPLIES REIMB
3/30/2018 2663462/14-3/23/18 E 100-17275-5021 1,000.66 SPRING CAMP SUPPLIES
DIANA GONZALEZ 3/23/2018 2662002/25/18 E 100-17999-5999 462.74 PROGRAM SUPPLIES REIMB
3/28/2018 2662772/25/2018 E 100-17275-5021 100.34 PROGRAM SUPPLIES
DISCOUNT SCHOOL SUPPLY 3/30/2018 266345P36681120101 E 100-17275-5021 240.35 PROGRAM SUPPLIES
3/30/2018 266345W30725430101 E 100-17275-5021 588.26 PROGRAM SUPPLIES
EWING IRRIGATION PRODUCTS INC 3/21/2018 2660934902360 E 100-17320-5050 1,037.76 PARKS DIV - IRRIGATION SUPPLIES
FASTRAK 3/23/2018 266243CC 367574 E 100-17310-5001 6.25 DB-FASTRAK REPLENISHMENT
3/23/2018 266243CC 367574 E 100-17410-5001 6.25 DB-FASTRAK REPLENISHMENT
3/23/2018 266243CC 367608 E 100-17310-5001 6.25 DB CC- FASTRAK REPLENISHMENT
3/23/2018 266243CC 367608 E 100-17410-5001 6.25 DB CC- FASTRAK REPLENISHMENT
FLEXGROUND SURFACES, INC 3/30/2018 2663500203 E 100-17970-5061 1,850.00 OMP PLAYGROUND SURFACING REPAIRS
FOOD SERVICE PARTNERS OF CA 3/28/2018 266274SSF0177 E 100-17276-5061 2,443.20 SENIOR MEALS FOR FEBRUARY 2018
3/28/2018 266274SSF0178 E 100-17260-5061 347.50 50 ADDITIONAL SENIOR MEALS FOR FEBRUARY 20
FRANCISCO RODRIGUEZ 3/30/2018 2663731/9-3/22/18 E 100-17270-5021 626.19 PROGRAM SUPPLIES/SPRING CAMP AND REAL
3/30/2018 2663731/9-3/22/18 E 100-17275-5021 97.95 PROGRAM SUPPLIES/SPRING CAMP AND REAL
KAISER PERMANENTE - OHSS 3/28/2018 266283320900248601 E 100-17310-5036 270.00 FEBRUARY 2018 PRE-EMPLOYMENT PHYSICAL
LAKESHORE LEARNING MATERIALS 3/21/2018 2661103526630318 E 100-17999-5999 249.64 PROGRAM SUPPLIES/BIG LIFT
3/21/2018 2661103526640318 E 100-17275-5021 1,141.51 PROGRAM SUPPLIES
3/23/2018 2662083457970218 E 100-17275-5021 3,533.76 PROGRAM SUPPLIES
LOWE'S CREDIT SERVICES 3/21/2018 266113901322 E 232-17532-5050 49.77 PARKS DIV - OPER SUPP
3/21/2018 266113902727 E 100-17340-5050 10.88 PARKS DIV - OPER SUPP
3/21/2018 266113909697 E 100-17275-5021 178.76 PROGRAM SUPPLIES
3/21/2018 266113929367 E 100-17275-5021 52.62 PROGRAM SUPPLIES
3/23/2018 266211902886 E 100-17320-5050 36.40 PARKS DIV - OPER SUPP
3/23/2018 266211916762 E 232-17532-5050 -100.39 PARKS DIV - OPER SUPP
3/23/2018 266211921482 E 100-17320-5050 24.66 PARKS DIV - OPER SUPP
MARIE PATEA 3/23/2018 266221FY15-16/FY16-17 E 100-17310-5033 1,652.50 PATEA - EDUCATION REIMBURSEMENT
MICHAEL KILMARTIN 3/23/2018 2662073/12/18 E 100-17320-5033 76.00 REIMBURSEMENT FOR CLASS B PERMIT FEE
Monday, April 2, 2018 Page 13 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PARKS & RECREATION
MOSS RUBBER & EQUIPT CORP 3/21/2018 266119532019-001 E 100-17320-5034 75.74 PARKS DIV - SAFETY GEAR
NBC SUPPLY CORP 3/23/2018 26621922350 E 100-17320-5034 112.96 PARKS DIV - SAFETY GEAR
NEOPOST USA INC 3/30/2018 26636515349728 E 100-17110-5027 59.87 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 100-17310-5027 1.91 MAILING SUPPLIES - POSTAGE MACHINE
PACIFIC NURSERIES 3/28/2018 266296SI-376316 E 100-17320-5050 475.78 PARKS DIV - PLANT SUPPLIES
3/28/2018 266296SI-376334 E 100-17320-5050 856.41 PARKS DIV - PLANT SUPPLIES
POSTMASTER- SAN BRUNO OFFICE 3/28/2018 2662988599078 (CRID) E 100-17110-5027 225.00 ANNUAL PERMIT 138 FEE
READYREFRESH 3/28/2018 26630108C0030586945 E 100-17276-5021 15.27 BOTTLED WATER SERVICE FOR MAGNOLIA SENIO
3/28/2018 26630108C0030587026 E 100-17110-5021 35.64 MONTHLY BOTTLED WATER SVC FOR MSB ADMIN
SAN FRANCISCO GIANTS 3/23/2018 266229675352 E 100-17275-5029 4,203.50 SUMMER CAMP FIELD TRIP 6/6/18
SAN MATEO COUNTY PARKS & REC 3/30/2018 266381cc368144 E 100-17275-5029 310.00 LA- SAN MATEO COUNTY PARK RENTAL/SUMMER
SAN MATEO LAWNMOWER INC. 3/21/2018 266138178952 E 100-17320-5050 264.48 PARKS DIV - OPER SUPP
3/21/2018 266138179115 E 100-17320-5050 93.99 PARKS DIV - OPER SUPP
3/21/2018 266138179118 E 100-17320-5050 118.03 PARKS DIV - OPER SUPP
3/21/2018 266138179119 E 100-17320-5050 73.18 PARKS DIV - OPER SUPP
3/21/2018 266138179121 E 100-17320-5050 77.48 PARKS DIV - OPER SUPP
3/21/2018 266138179128 E 100-17320-5050 135.08 PARKS DIV - OPER SUPP
SANCRA - PENINSULA DIVISION 3/21/2018 2661392/27/2018 E 100-17240-5021 200.00 2018 SANCRA DUES - PENINSULA DIVISION
SANTA CRUZ SEASIDE COMPANY 3/23/2018 2662318/3/18 E 100-17275-5029 7,631.00 SUMMER CAMP FIELDTRIP
SIERRA PACIFIC TURF SUPPLY INC3/28/2018 2663050523832-IN E 100-17240-5021 412.81 CHALK FOR FIELD PREP
SMART & FINAL STORES LLC 3/21/2018 266144011907 E 100-17275-5021 198.75 PROGRAM SNACK SUPPLIES
3/21/2018 266144023596 E 100-17111-5021 109.60 PHOTO SHOW REFRESHMENTS
3/21/2018 266144026068 E 100-17275-5021 7.98 SNACK SUPPLIES
3/21/2018 266144026525 E 100-17275-5021 70.86 PROGRAM SUPPLIES/REAL
3/21/2018 266144029795 E 100-17275-5021 755.90 WB SNACK SUPPLIES
3/21/2018 266144039138 E 100-17275-5021 311.30 SNACK SUPPLIES
3/30/2018 266376020504 E 100-17275-5021 247.40 MONTE VERDE PROGRAM SUPPLIES
3/30/2018 266376022120 E 100-17275-5021 31.63 MONTE VERDE SUPPLIES
3/30/2018 266376025990 E 100-17275-5021 140.69 ASRP SUPPLIES
3/30/2018 266376031395 E 100-17275-5021 262.81 PONDEROSA SNACK SUPPLIES
SOUTH CITY LUMBER AND SUPPLY 3/23/2018 266236941257 E 100-17320-5050 41.84 PARKS DIV - OPER SUPP
3/23/2018 266236941607 E 100-17320-5050 21.81 PARKS DIV - OPER SUPP
Monday, April 2, 2018 Page 14 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PARKS & RECREATION
SOUTH CITY LUMBER AND SUPPLY 3/23/2018 266236941666 E 100-17320-5050 35.92 PARKS DIV - OPER SUPP
3/23/2018 266236941706 E 100-17340-5050 13.59 PARKS DIV - OPER SUPP
3/23/2018 266236941715 E 100-17320-5050 10.91 PARKS DIV - OPER SUPP
3/23/2018 266236941740 E 100-17320-5050 13.11 PARKS DIV - OPER SUPP
STAPLES BUSINESS ADVANTAGE 3/21/2018 2661488048579416 E 100-17320-5050 120.24 CORP YARD OFFICE SUPPLIES
3/21/2018 2661488048972481 E 100-17240-5020 135.45 OFFICE SUPPLIES FOR TERRABAY BUILDING
3/23/2018 2662398048972424 E 100-17320-5050 34.07 CORP YARD OFFICE SUPPLIES
3/30/2018 2663778047148740 E 100-17275-5021 335.88 OFFICE SUPPLIES FOR FERNEKES BUILDING
3/30/2018 2663778047148740 E 100-17275-5020 121.26 OFFICE SUPPLIES FOR FERNEKES BUILDING
3/30/2018 2663778048579452 E 100-17275-5020 648.21 OFFICE SUPPLIES FOR FERNEKES BLDG AND TERR
3/30/2018 2663778048579452 E 100-17240-5020 57.44 OFFICE SUPPLIES FOR FERNEKES BLDG AND TERR
3/30/2018 2663778048972436 E 100-17210-5020 238.54 MSB ADMIN OFFICE SUPPLIES
STAPLES CREDIT PLAN 3/21/2018 266159CC367092 E 100-17230-5020 68.81 DS - OFFICE SUPPLIES FOR OMP POOL BLDG.
STATE OF CALIFORNIA 3/21/2018 266149287429 E 100-17310-5037 96.00 FEBRUARY 2018 LIVESCAN SUBMISSIONS
STEPHANIE DUMPIT 3/21/2018 26609211/13/17-2/6/18 E 100-17999-5999 52.54 PROGRAM SUPPLIES REIMB
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 100-17110-5074 1,755.35 CITYWIDE COPIER CHARGES
3/28/2018 266318215391 E 100-17276-5074 184.89 CITYWIDE COPIER CHARGES
3/28/2018 266318215391 E 100-17240-5074 43.23 CITYWIDE COPIER CHARGES
THE TECH MUSEUM OF INNOVATION 3/23/2018 2662411625474 E 100-17275-5029 2,990.00 SUMMER CAMP FIELD TRIP 6/15/18
TREESTUFF.COM 3/21/2018 266156INV-405852 E 100-17340-5050 1,416.56 PARKS DIV - OPER SUPP
3/21/2018 266156INV-405968 E 100-17340-5050 62.99 PARKS DIV - OPER SUPP
UNITED SITE SERVICES OF CA 3/23/2018 266244114-6461643 E 100-17320-5001 110.09 PORTABLE REST @ SOUTHWOOD FIELD
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-17250-5071 31.18 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 231-17531-5071 27.36 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17999-5999 10.02 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17410-5071 339.03 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17310-5071 222.24 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17276-5071 65.37 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17275-5071 77.46 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17260-5071 53.83 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17270-5071 12.15 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17230-5071 25.74 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
Monday, April 2, 2018 Page 15 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PARKS & RECREATION
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-17210-5071 26.84 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-17110-5071 103.52 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
W.W. GRAINGER INC. 3/30/2018 2663859733663216 E 100-17320-5034 427.80 PARKS DIV - SAFETY GEAR
Payments issued for PARKS & RECREATION $79,403.92
POLICE
ADVANCED BUSINESS FORMS 3/23/2018 26617230443 E 100-12720-5034 46.50 BUSINESS CARD - KALLAS
ALAMEDA COUNTY SHERIFF'S OFC 3/23/2018 266173290131-0318-5372 E 100-12720-5033 300.00 SWAT SNIPER TRAINING
AMAZON.COM 3/23/2018 266243CC367814 E 100-12110-5020 21.00 KW - LENS CAP FOR NIKON CAMERAS
ANTHEM SCREEN PRINTING INC 3/23/2018 2661764489 E 100-12110-5020 1,178.10 SHIRTS FOR EVERY 15 MINS
APPLIED CONCEPTS, INC 3/28/2018 266259324274 E 100-12720-5051 85.55 LIDAR REPAIR CHARGES
ARAGON VETERINARY CLINIC 3/28/2018 266260160349 E 100-12720-5051 144.48 VET EXAM & VACCINES - MAHON (DIESEL)
3/28/2018 266260160404 E 100-12720-5051 126.78 CANINE REFILL PRESCRIPTION - MOLYNEUX
CAPTURE TECHNOLOGIES, INC. 3/23/2018 26618351726 E 100-12110-5061 881.99 POLICE ID CARD SYSTEM
CORA 3/23/2018 266243CC367812 E 100-12110-5033 100.00 JA - SPEAKUP! 2018 (CORA) REG FEE
COSTCO 3/23/2018 266243CC367846 E 100-12720-5051 152.60 MS - 01/31/18 NRT OPERATION - LUNCH
COUNTY OF SAN MATEO 3/23/2018 2661891YSS11802 E 100-12720-5002 7,717.92 MESSAGE SWITCH/CLETS
COUNTY OF SAN MATEO SHERIFF 3/28/2018 26626604/9-04/12/18 E 100-12720-5033 825.00 CRISIS INTERVENTION TRAINING (3)
DFS GREEN, INC 3/28/2018 26626926608-7 E 100-12720-5002 398.00 CARPET CLEANING
3/28/2018 26626926849-2 E 100-12720-5002 235.00 CARPET CLEANING
DIRECTV 3/23/2018 266243CC367808 E 100-12410-5001 120.23 LS - MONTHLY DIRECTV CHARGES
DOUBLETREE HOTEL 3/23/2018 266243CC367806 E 100-12720-5033 262.88 LS-HOTEL STAY FOR D. KENNAN - SLI
EASTMAN INVESTIGATIVE SERVICES3/28/2018 266270452 E 100-12720-5036 1,100.00 BACKGROUND INVESTIGATION - MCGUIRE
EQUIFAX 3/23/2018 266243CC367848 E 100-12720-5036 71.90 AP - PRE-EMPLOYMENT VERIFICATIONS
FASTRAK 3/23/2018 266243CC367807 E 100-12110-5031 31.00 LS - FASTRAK VIOLATION FEE
FASTSPRING 3/23/2018 266243CC367844 E 100-12110-5020 90.00 LS - PDF FACTORY TO USE WITH RIMS
FEDEX 3/23/2018 2661966-120-23954 E 100-12210-5027 77.78 SHIPPING CHARGES FOR TWO ITEMS
3/23/2018 266243CC367849 E 100-12720-5036 64.14 AP - TABS FOR BACKGROUND INVESTIGATIONS
GRANT WRITING USA 3/23/2018 266243CC367829 E 100-12110-5033 455.00 KW - GRANT WRITING CLASS
HAMPTON INN 3/23/2018 266243CC367811 E 100-12720-5033 394.50 LS - E. BRENNAN HOTEL STAY - FTO UPDATE TRAI
HYATT HOTEL 3/23/2018 266243CC367845 E 100-12210-5033 857.35 LS - ROMANINI HOTEL STAY FOR CAPE CONF 2018
INTERNAL MEDICINE ASSOCIATES 3/21/2018 266102301216 E 100-12720-5039 225.00 PROFESSIONAL OUTPATIENT SERVICES-OFFICER
Monday, April 2, 2018 Page 16 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
POLICE
INTIME SERVICES INC. 3/23/2018 266243CC367842 E 100-12110-5033 429.00 LS-INTIME U 2018 CONF (3)
3/23/2018 266243CC367842 E 100-12720-5033 858.00 LS-INTIME U 2018 CONF (3)
INTOXIMETERS 3/23/2018 266205591091 E 100-12720-5051 54.01 CASE KIT FOR PAS DEVICE
J. SNELL & CO., INC. 3/23/2018 26620697910 E 100-12110-5020 385.70 SHREDDER MAINTENANCE
KINGSTON MEDIA 3/28/2018 2662841289 E 100-12210-5001 9,000.00 EVERY 15 MINUTES VIDEO PRODUCTION EXP
LARKSPUR LANDING 3/23/2018 266243CC367840 E 100-12720-5033 300.29 LS - TENORIO HOTEL STAY
LEXISNEXIS 3/23/2018 2662091802330918 E 100-12720-5051 104.40 INVESTIGATIVE DATABASE
LORRAINE DI NAPOLI 3/21/2018 2660871/29/18-3/14/18 E 100-12110-5030 28.98 PETTY CASH REPLENISHMENT
3/21/2018 2660871/29/18-3/14/18 E 100-12720-5051 32.61 PETTY CASH REPLENISHMENT
3/21/2018 2660871/29/18-3/14/18 E 100-12720-5033 5.00 PETTY CASH REPLENISHMENT
3/21/2018 2660871/29/18-3/14/18 E 100-12720-5034 27.58 PETTY CASH REPLENISHMENT
3/21/2018 2660871/29/18-3/14/18 E 100-12110-5031 60.35 PETTY CASH REPLENISHMENT
3/21/2018 2660871/29/18-3/14/18 E 100-12110-5020 167.26 PETTY CASH REPLENISHMENT
3/21/2018 2660871/29/18-3/14/18 E 100-12210-5033 25.00 PETTY CASH REPLENISHMENT
LP POLICE 3/23/2018 266212218LP10542 E 100-12720-5051 1,000.00 LP POLICE ANNUAL USER LICENSE
MICHAEL TOSCANO 3/23/2018 266242FALL 2017 E 100-12720-5033 2,000.00 TUITION REIMBURSEMENT PER MOU
NEOPOST USA INC 3/30/2018 26636515349728 E 100-12310-5027 20.86 MAILING SUPPLIES - POSTAGE MACHINE
PAYPAL 3/23/2018 266243CC367841 E 100-12410-5033 130.00 LS - G. WINTER - TRAUMA EXP TRAINING
3/23/2018 266243CC367850 E 100-12720-5033 375.00 AP - CA JUVENILE CLASS FOR - MURPHY
PENINSULA UNIFORMS & EQUIP INC3/23/2018 266223FEB 2018 E 100-12720-5034 396.64 UNIFORM ITEMS
PRODUCTIVE PRINTING & GRAPHICS3/23/2018 26622632596 E 100-12110-5020 502.55 DETENTION CERTS/VEH RELEASES PRINTING
SAN MATEO COUNTY FORENSIC LAB 3/23/2018 266230CL05373 E 100-12720-5002 15,352.90 LAB FEES
SECURITY DEVICES INTL INC 3/23/2018 266243CC367886 E 100-12720-5033 1,607.30 LS - LESS LETHAL DUTY / TRAINING ROUNDS
SMCCMA 3/23/2018 26623504/12/2018 E 100-12410-5033 210.00 DISPATCH AWARDS LUNCH (6)
3/28/2018 26630703/14/2018 E 100-12410-5033 100.00 ANNUAL DUES- COMM. MANAGERS ASSOC 2018
SPECIALTY'S CAFE & BAKERY 3/23/2018 266243CC367847 E 100-12110-5061 98.94 MS - MEASURE W PLANNING LUNCH MTG 2/5/18
STAPLES BUSINESS ADVANTAGE 3/23/2018 2662398048972450 E 100-12110-5020 124.49 INVOICE 3371005639
STATE OF CALIFORNIA 3/21/2018 266149287429 E 100-12720-5037 262.00 FEBRUARY 2018 LIVESCAN SUBMISSIONS
THE DOOR DOCTOR INC. 3/28/2018 26631727060 E 100-12110-5061 575.50 REPAIRS TO PD GARAGE DOOR
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 100-12210-5074 449.91 CITYWIDE COPIER CHARGES
ULINE 3/28/2018 26632095936524 E 100-12110-5020 898.70 EVIDENCE SUPPLIES
VERIZON WIRELESS 3/23/2018 2662479802614669 E 100-12410-5071 1,543.44 DATA CARD SERVICES FOR LAPTOPS IN PATROL C
Monday, April 2, 2018 Page 17 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
POLICE
VERIZON WIRELESS 3/30/2018 2663839803685533 E 100-12410-5071 1,151.73 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
WATCHGUARD VIDEO 3/28/2018 266324ACCINV0014574 E 100-12210-5001 1,218.14 INSTALLATION PARTS FOR MAVS
WAVEDIVISION HOLDINGS, LLC 3/21/2018 2661678136 35 051 0095333 E 100-12410-5001 43.87 CABLE SERVICES - 329 MILLER AVE. - IT & PD
X-PRESS PRINTS 3/23/2018 266243CC367887 E 100-12110-5030 76.13 LS-GATEPATH ACADEMY SHIRTS
Payments issued for POLICE $55,578.98
PUBLIC WORKS
A-1 MILMAC INC 3/21/2018 266054243137-001 E 710-13943-5051 801.69 SHOP RE-STOCK
3/30/2018 266330243137-002 E 710-13943-5050 109.81 MAINTENANCE- BLOWER 3 REPAIR
3/30/2018 266330243162-001 E 710-13943-5051 267.12 SHOP RE-STOCK
AIRGAS USA, LLC 3/21/2018 2660579073681553 E 710-13943-5051 61.41 WELDING GAS
ALL INDUSTRIAL ELECTRIC SUPPLY3/30/2018 2663335181077 E 710-13944-5051 788.62 REPLACEMENT ELECTRICAL BREAKERS FLASH MIX
ALLDATA CORP 3/23/2018 266243CC 367577 E 781-13610-5001 125.00 DB CC- MONTHLY DATA SERVICE
ALLIED IRON CO INC 3/23/2018 266243CC 367624 E 781-13610-5021 40.42 MM CC- GARAGE OPER SUPPLIES #0857
ALPHA ANALYTICAL LABORATORIES 3/30/2018 2663348031538-MD_SSF E 710-13953-5004 634.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031539-MD_SSF E 710-13953-5004 474.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031562-MD_SSF E 710-13953-5004 210.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031563-MD_SSF E 710-13951-5005 80.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031868-MD_SSF E 710-13951-5005 163.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031869-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031889-MD_SSF E 710-13953-5004 434.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031890-MD_SSF E 710-13953-5004 434.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031987-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348031988-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348032021-MD_SSF E 710-13953-5004 65.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348032022-MD_SSF E 710-13953-5004 337.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348032170-MD_SSF E 710-13953-5004 337.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348032171-MD_SSF E 710-13951-5005 180.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 2663348032882-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES
3/30/2018 266334CM7102033 E 710-13951-5005 -400.00 CREDIT FOR INCORRECT OUTLAB CHARGES
3/30/2018 266334CM7121098 E 710-13951-5005 -400.00 CREDIT FOR INCORRECT OUTLAB CHARGES
3/30/2018 266334CM8023812 E 710-13951-5005 -500.00 CREDIT FOR INCORRECT OUTLAB CHARGES
Monday, April 2, 2018 Page 18 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PUBLIC WORKS
ALTRANS 3/23/2018 26617431-1391 E 100-13999-5999 480.00 OBSERVATION & MONITORING SERVICES OF SOU
AMAZON MKTPLACE 3/23/2018 266243CC366856 E 710-13961-5051 7.19 BS OPERATING SUPPLIES
3/23/2018 266243CC366859 E 710-13961-5051 264.82 BS CONFERENCE ROOM DISPLAY
3/28/2018 266319CC366866 E 710-13910-5021 86.96 BS OFFICE SUPPLIES
3/28/2018 266319CC366867 E 710-13961-5051 22.88 BS CONFERENCE ROOM SCADA DISPLAY
3/30/2018 266381CC366871 E 710-13961-5050 216.13 BS OFFICE EQUIP. + STANDING
AMAZON.COM 3/21/2018 266159CC 367496 E 781-13610-5021 5.20 MM CC- GARAGE OPER SUPPLIES
3/21/2018 266159CC 367502 E 781-13610-5021 38.66 MM CC- GARAGE OPER SUPPLIES VEH #233
3/21/2018 266159CC 367506 E 781-13610-5021 29.69 MM CC- GARAGE OPER SUPPLIES
3/21/2018 266159CC 367517 E 781-13610-5021 9.18 MM CC- GARAGE OPER SUPPLIES
3/21/2018 266159CC 367520 E 781-13610-5021 103.50 MM CC- GARAGE OPER SUPPLIES
3/21/2018 266159CC 367523 E 100-13410-5020 38.00 MM CC- OFFICE SUPPLIES FOR CORP YARD
3/21/2018 266159CC 367524 E 100-13410-5020 61.65 MM CC- ADOPT A STORM DRAIN SUPPLIES & OFF
3/21/2018 266159CC 367524 E 740-13820-5021 217.52 MM CC- ADOPT A STORM DRAIN SUPPLIES & OFF
3/21/2018 266159CC 367535 E 100-13410-5020 10.28 MM CC- CORP YARD OFFICE SUPPLIES
3/21/2018 266159CC 367537 E 100-13410-5020 44.48 MM CC- OFFICE SUPPLIES FOR THE CORP YARD
3/21/2018 266159CC 367563 E 100-13410-5020 21.84 MG CC- HDMI CABLE FOR CORP YARD CONFEREN
3/23/2018 266243CC 367222 E 781-13610-5021 22.29 MM CC- GARAGE OPER SUPPLIES
3/23/2018 266243CC 367572 E 100-13410-5020 152.94 LL CC- OFFICE OPER SUPPLIES
3/23/2018 266243CC 367573 E 100-13410-5020 47.49 LL CC- IPHONE CASE FOR PWM MANAGER
3/23/2018 266243CC 367603 E 100-13450-5051 4.88 DB CC- PROTECTION PLAN FOR TABLET MOUNTS I
3/23/2018 266243CC 367605 E 100-13450-5051 121.88 DB CC- TABLET MOUNTS FOR PW MAINT TRUCKS
3/23/2018 266243CC 367607 E 100-13450-5051 305.78 DB CC- TABLET MOUNTS FOR MAINT TRUCKS &IP
3/23/2018 266243CC 367638 E 781-13610-5021 45.93 MM CC- GARAGE OPER SUPPLIES
3/23/2018 266243CC 367650 E 781-13610-5021 11.95 MM CC- GARAGE OPER SUPPLIES
3/23/2018 266243CC 367652 E 100-13410-5020 77.84 MM CC- CORP YARD OFFICE SUPPLIES
3/23/2018 266243CC 367656 E 781-13610-5021 13.95 MM CC- CORP YARD OFFICE SUPPLIES
3/23/2018 266243CC366858 E 710-13961-5051 575.74 BS OPERATING SUPPLIES
3/28/2018 266319CC366863 E 710-13961-5051 51.25 BS OPERATING SUPPLIES
3/30/2018 266381CC366873 E 710-13941-5051 152.94 BS VERMON ABATEMENT
AMSOIL 3/23/2018 266243CC 367552 E 720-13720-5021 208.94 PD CC- PARKING OPER SUPPLIES
AQUADYNE ASSOCIATES 3/21/2018 26606218-007A E 710-13941-5051 564.69 DISSOLVED OXYGEN SENSOR REPLACEMENT INST
Monday, April 2, 2018 Page 19 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PUBLIC WORKS
ARAMARK UNIFORM SERVICES 3/21/2018 266063758500735 E 710-13910-5001 165.17 WEEKLY UNIFORM SERVICE
3/21/2018 266063758500736 E 710-13910-5001 228.70 WEEKLY UNIFORM SERVICE
3/21/2018 266063758512447 E 710-13910-5001 137.67 WEEKLY UNIFORM SERVICE
3/21/2018 266063758512448 E 710-13910-5001 228.70 WEEKLY UNIFORM SERVICE
3/30/2018 266336758536011 E 710-13910-5001 141.67 WEEKLY UNIFORM SERVICES
3/30/2018 266336758536012 E 710-13910-5001 228.70 WEEKLY UNIFORM SERVICE
ARRAN GORDON 3/23/2018 26620103/20/2018 E 710-13910-5033 100.00 CWEA MECHANICAL TECHNOLOGIST GRADE 4 RE
AUSTIN HARDWARE & SUPPLY INC 3/21/2018 266159CC 367504 E 781-13610-5021 34.09 MM CC- GARAGE STOCK OPER SUPPLIES
BARTLE WELLS ASSOC 3/23/2018 2661791002Q E 710-13310-5061 2,111.03 PROP 218 SERVICES
BAY AREA AIR QUALITY MGMT DIST3/21/2018 266068261146 E 710-13932-5002 356.00 ANNUAL BAY AREA AIR PERMIT PUMP STATION N
BOB JR'S TOWING INC 3/21/2018 266070030359 E 781-13610-5001 75.00 GARAGE- VEH # 3 TIRE CHANGE
C H BULL CO 3/21/2018 266071R12432 E 710-13941-5051 1,500.00 ALUMINUM GANTRY & TROLLEY RENTAL
CALIFORNIA DIESEL & POWER 3/30/2018 266339135223 E 710-13932-5051 825.00 STATION NO. 8 STANDBY GENERATOR NO. 1 ANN
CITY AUTO SUPPLY 3/21/2018 2660753-508333 E 781-13610-5021 55.32 GARAGE STOCK & VEH #240
3/21/2018 2660753-509034 E 781-13610-5021 18.20 GARAGE OPER SUPPLIES VEH #28
CLF WAREHOUSE 3/23/2018 266243CC 367635 E 781-13610-5021 1,114.57 MM CC- GARAGE OPER SUPPLIES VEH #506
3/23/2018 266243CC367657 E 781-13610-5021 -400.00 MM CC- GARAGE OPER SUPPLIES
COLE-PARMER INSTRUMENT COMPANY3/21/2018 2660781423927 E 710-13951-5021 216.45 LAB SUPPLIES
3/30/2018 2663431438813 E 710-13951-5021 201.89 LABORATORY SUPPLIES
COMCAST CABLE COMMUNICATION IN3/23/2018 2661888155 20 044 0252502 E 100-13410-5001 95.16 CORP YARD CABLE SERVICE 3/20 - 4/19/18
CONSTANT CONTACT, INC. 3/23/2018 266243CC 367542 E 100-13410-5033 459.00 JL CC- OFFICE OPER SUPPLIES
COUNTY OF SAN MATEO 3/30/2018 266344SM-18-00024 E 710-13922-5002 144.72 MOSQUITO ABATEMENT SERVICES WQCP 02/201
CWEA - SANTA CLARA VALLEY SECT3/21/2018 2660852/13/18 E 710-13315-5033 195.00 CWEA ASSET MANAGEMENT TRAINING FOR FAN
CWEA SPECIALTY CONFERENCES 3/23/2018 266243CC 367618 E 100-13410-5031 180.00 DB CC- CWEA ASSOCIATION MEMBERSHIP FOR D.
DANIEL JOSEPH GARZA 3/30/2018 26635103/19/2018 E 710-13953-5033 850.00 NACWA PRETREATMENT CONFERENCE REGISTRA
DISH NETWORK 3/30/2018 266381CC366868 E 710-13910-5005 114.01 BS DISH NETWORK
DKF SOLUTIONS GROUP LLC 3/23/2018 266243CC 367566 E 710-13310-5033 395.00 LL CC- HOW TO AUDIT YOUR SSMP REGISTRATIO
3/23/2018 266243CC 367569 E 710-13315-5033 225.00 LL CC- SUPERVISOR 101 TRAINING REGISTRATION
3/23/2018 266243CC 367570 E 710-13310-5033 450.00 LL CC- VERBAL JUDO REG. FEE FOR H.GRAY & T.BL
3/23/2018 266243CC 367576 E 100-13410-5033 395.00 DB CC- REGISTRATION FEE FOR DAVE BOCKHAUS
DYSERT ENVIRONMENTAL INC 3/23/2018 26619213120 E 710-13953-5005 445.00 FY 2017-2018 ANALYTICAL SERVICES
3/23/2018 26619213121 E 710-13953-5005 302.50 FY 2017-2018 ANALYTICAL SERVICES
Monday, April 2, 2018 Page 20 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PUBLIC WORKS
DYSERT ENVIRONMENTAL INC 3/23/2018 26619213128 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES
3/30/2018 26634813151 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES
3/30/2018 26634813166 E 710-13951-5005 302.50 FY 2017-2018 SAMPLING SERVICES
3/30/2018 26634813167 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES
3/30/2018 26634813168 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES
ELDERHORST BELLS INC 3/23/2018 266243CC 367558 E 100-13450-5021 675.00 RC CC- SIGNALS OPER SUPPLIES
FASTRAK 3/23/2018 266243CC 367574 E 781-13610-5001 6.25 DB-FASTRAK REPLENISHMENT
3/23/2018 266243CC 367574 E 100-13410-5001 6.25 DB-FASTRAK REPLENISHMENT
3/23/2018 266243CC 367608 E 100-13410-5001 6.25 DB CC- FASTRAK REPLENISHMENT
3/23/2018 266243CC 367608 E 781-13610-5001 6.25 DB CC- FASTRAK REPLENISHMENT
FLYERS ENERGY LLC 3/21/2018 26609418-657023 E 781-13610-5028 571.17 FUEL FS 61
GENIUM GROUP INC 3/30/2018 2663520ID01955 E 710-13951-5022 69.05 LABORATORY LITERATURE UPDATE
GET LIGHTHOUSE, INC. 3/30/2018 266381CC366872 E 710-13910-5033 250.00 BS STAFF DEVELOPMENT + AID MENTORING ANN
GOLDEN STATE CHEMICAL & SUPPLY3/21/2018 266099770402 E 710-13922-5051 1,044.64 CLEANING & SAFETY SUPPLIES RE-STOCK
3/21/2018 266099770403 E 710-13922-5050 1,254.70 MAINTENANCE SUPPLIES
GOLDSTREET DESIGN AGENCY INC 3/23/2018 2661991426 E 710-13953-5030 2,250.00 OUTREACH RESIDENTIAL VIDEO
3/23/2018 2661991449 E 710-13953-5030 3,000.00 OUTREACH COMMERCIAL VIDEO
GRAY-BOWEN-SCOTT 3/21/2018 2661008383 E 100-13210-5005 1,495.00 GRANT MANAGEMENT SERVICES
HOUSE OF COLOR SSF 3/30/2018 266353104606 E 710-13932-5051 282.37 STATION NO.8 STANDBY GENERATOR REPAINT
3/30/2018 266353104612 E 710-13922-5051 4.87 PAINTING SUPPLIES
3/30/2018 266353104643 E 710-13932-5050 106.06 STATION NO. 8 STANDBY GENERATOR REPAINT
3/30/2018 266353104655 E 710-13932-5050 72.36 STATION NO. 8 STANDBY GENERATOR REHAB
3/30/2018 266353104656 E 710-13932-5050 11.22 PAINTING SUPPLIES
JAMECO ELECTRONICS 3/23/2018 266243CC 367560 E 100-13450-5021 40.86 RC CC- SIGNALS OPER SUPPLIES
JWC ENVIRONMENTAL LLC 3/30/2018 26635490094 E 710-13932-5051 61,207.32 STATION NO. 4 SEWAGE GRINDER ANNUAL REFU
K-119 OF CALIFORNIA 3/21/2018 26610672640 E 100-13450-5021 196.60 SIGNALS OPER SUPPLIES
KAISER PERMANENTE - OHSS 3/28/2018 266283320900248601 E 710-13310-5036 270.00 FEBRUARY 2018 PRE-EMPLOYMENT PHYSICAL
KAMAN INDUSTRIAL TECHNOLOGIES 3/21/2018 266107P325987 E 710-13941-5051 70.27 OIL SEALS
LOUIE MANIO 3/23/2018 26621402/27/2018 E 710-13910-5031 180.00 CWEA MEMBERSHIP RENEWAL FOR LOUIE MANI
3/30/2018 26636003/21/2018 E 710-13910-5033 100.00 CWEA MECHANIC TECHNOLOGIST CERTIFICATE R
LOWE'S CREDIT SERVICES 3/23/2018 266211902831 E 710-13315-5021 61.15 SEWER MAINT OPER SUPPLIES
3/23/2018 266211909720 E 710-13315-5021 82.58 SEWER MAINT OPER SUPPLIES
Monday, April 2, 2018 Page 21 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PUBLIC WORKS
LOWE'S CREDIT SERVICES 3/23/2018 266243CC 367556 E 720-13720-5021 182.29 PD CC- PARKING OPER SUPPLIES
MCMASTER-CARR SUPPLY CO 3/21/2018 26611658376147 E 710-13922-5050 186.89 PENLIGHT & EARPLUGS
3/21/2018 26611658619387 E 710-13922-5050 56.30 HARDWARE
3/30/2018 26636358930395 E 710-13943-5051 386.85 STEEL THREADED PIPE FITTINGS
3/30/2018 26636359169790 E 710-13961-5050 705.62 MAINTENANCE SUPPLIES LATHE CUTTING BITS
MESA LABORATORIES INC 3/23/2018 266216INV-209517 E 710-13951-5021 244.44 LAB SUPPLIES
MEYERS, NAVE, RIBACK 3/28/2018 2662922018010260 E 250-13510-5003 279.00 CITY ATTNY FEES JAN 2018 - 405.236 SOLID WAST
3/28/2018 2662922018010261 E 740-13810-5003 2,430.00 CITY ATTNY FEES JAN 2018 405.237 - STORM WAT
3/28/2018 2662922018010262 E 710-13910-5003 476.50 CITY ATTNY FEES JAN 2018 - 405.238 SEWER SYST
3/28/2018 2662922018010266 E 250-13510-5003 142.50 CITY ATTNY FEES JAN 2018 405.254 SSF VS SF REG
MOSS RUBBER & EQUIPT CORP 3/21/2018 266119529330-001 E 781-13610-5021 96.14 GARAGE OPER SUPPLIES VEH #636
3/21/2018 266119531929-001 E 710-13941-5050 221.57 RAIN GEAR FOR NEW EMPLOYEE A.O'LEARY
3/21/2018 266119532291-001 E 710-13953-5021 204.63 RAIN GEAR
MY PARKING PERMIT 3/21/2018 266159CC 367562 E 720-13720-5025 169.50 MG CC- PERMITS FOR 468 MILLER LOT
NEOPOST USA INC 3/30/2018 26636515349728 E 710-13910-5027 8.10 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 100-13210-5027 2.55 MAILING SUPPLIES - POSTAGE MACHINE
3/30/2018 26636515349728 E 710-13310-5027 13.64 MAILING SUPPLIES - POSTAGE MACHINE
NICK TALBOT 3/30/2018 2663783/19/18-3/21/18 E 710-13910-5031 228.25 MILEAGE TO ELMIRA, CA FOR NICHOLAS TALBOT
NORTH STATE ENVIRONMENTAL 3/21/2018 266124049828 E 710-13951-5004 609.51 DISPOSAL OF HAZARDOUS WASTE
NPDES 3/28/2018 266319CC366861 E 710-13953-5033 1,548.00 BS CERTIFIED STORMWATER INSPECTOR MUNICP
OFFICE DEPOT INC 3/21/2018 266125112537912001 E 710-13951-5021 35.19 OFFICE SUPPLIES
3/21/2018 266125112537912001 E 710-13910-5021 142.65 OFFICE SUPPLIES
OLE'S CARBURETOR & ELEC INC 3/21/2018 266126419109 E 781-13610-5021 92.52 GARAGE- VEH #274 OPER SUPPLIES
O'REILLY AUTO PARTS 3/23/2018 266243CC 367646 E 781-13610-5021 24.01 MM CC- GARAGE OPER SUPPLIES
PANKEY'S RADIATOR INC. 3/21/2018 266129239260 E 781-13610-5021 1,624.46 HYDRO COOLER VEH #316
PARKING COMPANY OF AMERICA 3/30/2018 266367INVM0011915 E 100-13999-5999 19,662.72 JAN 2018 SOUTH CITY SHUTTLE
PETERSON POWER SYSTEMS INC 3/21/2018 2661322417391 E 710-13943-5051 11,062.02 WAUKESHA ENGINE PERIODIC MAINTENANCE
PHENOVA, INC. 3/21/2018 266133138195 E 710-13951-5021 273.40 LAB SUPPLIES
QUENVOLD'S SAFETY SHOES 3/30/2018 26637161241 E 710-13910-5061 41.38 SAFETY SHOES FOR WQCP STAFF
3/30/2018 26637161252 E 710-13910-5061 75.00 SAFETY SHOES FOR WQCP STAFF
QUINN MILLER 3/23/2018 26621802/28/2018 E 710-13910-5033 180.00 CWEA MEMBERSHIP RENEWAL FOR QUINN MILL
SAFETY COMPLIANCE MANAGEMENT 3/23/2018 266228032218-01 E 710-13910-5033 67.20 OSHA CONFINED SPACE SAFETY TRAINING
Monday, April 2, 2018 Page 22 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PUBLIC WORKS
SAN JOSE MERCURY NEWS 3/28/2018 266319CC366864 E 710-13953-5021 333.54 BS NEWSPAPER LISTING
SCHAEFFER MFG CO 3/30/2018 266374FF24573-INV1 E 710-13942-5051 3,874.00 BULK OIL
SCHWING BIOSET INC 3/23/2018 26623261419418 E 710-13943-5051 3,284.03 BELT PRESS HYDRAULIC PARTS
SERRAMONTE FORD INC 3/21/2018 266141611215 E 781-13610-5021 85.74 GARAGE OPER SUPPLIES VEH #257
3/21/2018 266141611273 E 781-13610-5021 270.79 GARAGE- VEH #208 OPER SUPPLIES
3/21/2018 266141611654 E 781-13610-5021 84.80 GARAGE STOCK & VEH #240
3/21/2018 266141611858 E 781-13610-5021 240.58 GARAGE OPER SUPPLIES VEH #28
SF PINNACLE LIMO INC 3/23/2018 26623311125 E 100-13999-5999 5,400.00 FEB 2018 OVERFLOW SOUTH CITY SHUTTLE SERVI
SHAPE INCORPORATED 3/21/2018 266142124066 E 710-13941-5050 1,693.34 FLOAT SWITCH RE-STOCK
SOUTH CITY LUMBER AND SUPPLY 3/23/2018 266236941209 E 710-13315-5021 15.91 SEWER MAINT OPER SUPPLIES
3/23/2018 266236941521 E 740-13820-5021 9.42 STORM MAINT OPER SUPPLIES
SP PLUS CORPORATION 3/23/2018 26623742688-M1-0118F E 720-13720-5005 1,000.00 DESIGN & DEVEL0P CITY'S PARKING WEBSITE & G
3/23/2018 26623742688-M1-0218F E 720-13720-5005 1,000.00 DESIGN & DEVEL0P CITY'S PARKING WEBSITE & G
SPARTAN MOTOR CHASSIS, INC. 3/21/2018 266145IN00723099 E 781-13610-5021 114.34 GARAGE OPER SUPPLIES VEH 509
SPECIALTY'S CAFE & BAKERY 3/21/2018 266159CC 367565 E 100-13410-5033 108.71 MG CC- FEMA PRESENTATION MEETING FOR 7 PE
SSF CHAMBER OF COMMERCE 3/21/2018 266159CC 367543 E 100-13410-5033 75.00 EK CC- SSF CHAMBER AWARDS DINNER
STAPLES BUSINESS ADVANTAGE 3/21/2018 2661488048579416 E 710-13310-5021 120.25 CORP YARD OFFICE SUPPLIES
3/23/2018 2662398048972424 E 710-13310-5021 34.06 CORP YARD OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 30.57 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 10.91 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 152.94 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 82.33 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 54.60 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 13.60 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 25.00 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13953-5021 61.81 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 16.99 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13953-5021 -11.46 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13953-5021 10.49 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 15.50 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 21.05 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13953-5021 59.25 OFFICE SUPPLIES
Monday, April 2, 2018 Page 23 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PUBLIC WORKS
STAPLES BUSINESS ADVANTAGE 3/23/2018 2662398048972466/3710057E 710-13953-5021 -22.92 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 34.35 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 39.29 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710057E 710-13910-5021 52.73 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710058E 710-13910-5021 34.94 OFFICE SUPPLIES
3/23/2018 2662398048972466/3710058E 710-13910-5021 43.69 OFFICE SUPPLIES
STAPLES CREDIT PLAN 3/23/2018 266243CC 367571 E 710-13315-5021 60.05 LL CC- IPAD FOR FIELD MAINT. WORKERS
TEREX SERVICES 3/21/2018 266159CC 367495 E 781-13610-5021 92.01 MM CC- GARAGE OPER SUPPLIES
THE ADAM-HILL COMPANY 3/21/2018 26615230047763 E 781-13610-5021 23.71 GARAGE OPER SUPPLIES VEH 509
3/21/2018 26615230047764 E 781-13610-5021 19.53 GARAGE OPER SUPPLIES VEH #509
3/21/2018 26615230047794 E 781-13610-5021 111.48 GARAGE OPER SUPPLIES VEH #509
THE SWENSON GROUP, INC. 3/28/2018 266318215391 E 710-13310-5074 403.98 CITYWIDE COPIER CHARGES
3/28/2018 266318215391 E 100-13210-5074 283.35 CITYWIDE COPIER CHARGES
3/28/2018 266318215391 E 710-13910-5074 160.87 CITYWIDE COPIER CHARGES
THOMAS SIPHONGSAY 3/23/2018 2662343/12-3/13/18 E 710-13953-5033 81.75 THOMAS SIPHONGSAY MILEAGE FOR STORMWAT
TPD TRAILERS, INC. 3/23/2018 266243CC 367623 E 781-13610-5021 97.72 MM CC- GARAGE OPER SUPPLIES VEH #51
TRACTION-GENUINE PARTS CO. 3/21/2018 2661541801P100212 E 781-13610-5021 105.14 GARAGE STOCK OPER SUPPLIES
3/21/2018 2661541801P100309 E 781-13610-5021 22.02 GARAGE STOCK OPER SUPPLIES
3/21/2018 2661541801P100348 E 781-13610-5021 43.61 GARAGE STOCK OPER SUPPLIES
3/21/2018 2661541801P100439 E 781-13610-5021 46.73 GARAGE STOCK & VEH 504 OPER SUPPLIES
TRANSENE COMPANY, INC 3/30/2018 266379156091 E 710-13951-5021 1,426.91 LABORATORY SUPPLIES RESTOCK - CHEMICAL TIT
TRAPS TIRE & AUTO CENTER 3/21/2018 266155000060192 E 781-13610-5001 175.00 GARAGE- VEH 271 WHEEL ALIGNMENT
UNITED SITE SERVICES OF CA 3/21/2018 266160114-6471945 E 710-13922-5051 313.28 RESTROOM FACILITIES SERVICES (03/06-04/02/18
UNIVAR USA INC 3/23/2018 266245SJ868239 E 710-13964-5021 4,890.23 FY 2017-2018 SODIUM BISULFITE
3/23/2018 266245SJ868300 E 710-13944-5021 2,664.63 FY 2017-2018 SODIUM HYPOCHLORITE
3/23/2018 266245SJ868699 E 710-13944-5021 2,691.82 FY 2017-2018 SODIUM HYPOCHLORITE
3/23/2018 266245SJ868758 E 710-13964-5021 5,300.28 FY 2017-2018 SODIUM BISULFITE
3/30/2018 266382SJ869980 E 710-13944-5021 2,665.70 FY 2017-2018 SODIUM HYPOCHLORITE
UPS STORE 3/21/2018 266159CC 367505 E 781-13610-5001 12.09 MM CC- SHIPPING OF GARAGE OPER SUPPLIES
3/21/2018 266159CC 367515 E 781-13610-5001 12.09 MM CC- SHIPPING OF GARAGE OPER SUPPLIES
3/23/2018 266243CC 367647 E 781-13610-5001 58.51 MM CC- SHIPPING OF GARAGE SUPPLIES
VALLEY AUTOMOTIVE DISTRIBUTORS3/21/2018 266159CC 367499 E 781-13610-5021 62.19 MM CC- GARAGE OPER SUPPLIES VEH #503
Monday, April 2, 2018 Page 24 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PUBLIC WORKS
VERIZON WIRELESS 3/28/2018 2663229803719999 E 710-13961-5045 125.16 WQCP MODEMS - MONTHLY CHGS
3/28/2018 2663229803758394 E 720-13720-5045 75.10 MILLER GARAGE MODEM - MONTHLY CHARGES
3/30/2018 2663839803685533 E 710-13315-5045 1,867.16 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-13220-5071 70.33 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-13410-5071 198.58 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-13411-5071 66.50 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-13420-5071 12.67 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-13430-5071 26.56 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 710-13310-5071 52.03 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 710-13315-5071 266.41 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 710-13910-5071 409.55 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 720-13720-5071 47.55 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 740-13820-5071 71.41 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 781-13610-5071 93.91 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-13210-5071 248.91 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
3/30/2018 2663839803685533 E 100-13450-5071 35.12 CITYWIDE IPHONES, IPADS, MIFI/DATA - 03/2018
VWR INTERNATIONAL LLC 3/23/2018 2662488081385965 E 710-13951-5021 2,596.21 LAB SUPPLIES
3/23/2018 2662488081656088 E 710-13951-5021 258.77 LAB SUPPLIES
3/30/2018 2663848081669539 E 710-13951-5021 24.81 LABORATORY SUPPLIES
3/30/2018 2663848081711316 E 710-13951-5021 35.32 LABORATORY SUPPLIES
3/30/2018 2663848081716439 E 710-13951-5021 1,068.26 LAB SUPPLIES
W.W. GRAINGER INC. 3/21/2018 2661659719374986 E 710-13941-5051 291.04 HIGH VOLTAGE DANGER SIGNS
3/21/2018 2661659721291962 E 710-13961-5051 395.85 LED REPLACEMENT LAMPS, 50 W
3/21/2018 2661659721291970 E 710-13922-5050 98.97 LED REPLACEMENT LAMP, 50 W
3/21/2018 2661659721745421 E 710-13922-5050 494.80 LED REPLACEMENT LAMPS, 50 W
3/21/2018 2661659722276954 E 710-13922-5050 127.87 ELECTRICAL SUPPLIES
3/21/2018 2661659723152790 E 710-13941-5051 197.35 EARPLUGS SAFETY
3/21/2018 2661659725576855 E 710-13941-5051 410.97 REPLACEMENT FAN ASSEMBLY
3/21/2018 2661659727941172 E 710-13930-5051 120.22 OPERATING SUPPLIES
3/23/2018 2662499725698774 E 710-13922-5050 376.18 REPLACEMENT VENTILATION FAN MOTOR
3/30/2018 2663859725698766 E 710-13922-5050 -410.97 BLOWER MOTOR
3/30/2018 2663859729421389 E 710-13941-5050 2,257.54 SAFETY SUPPLIES ARC FLASH PROTECTIVE CLOTHI
Monday, April 2, 2018 Page 25 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
PUBLIC WORKS
W.W. GRAINGER INC. 3/30/2018 2663859734707343 E 710-13944-5051 238.14 MAINTENANCE SUPPLIES
WATTCO 3/21/2018 26616650086 E 781-13610-5021 291.07 GARAGE OPER SUPPLIES VEH #516
WILLDAN FINANCIAL SERVICES 3/28/2018 266327010-37257 E 710-13910-5060 1,305.00 FY2016/17 ANNUAL CONTINUING DISCLOSURE SE
WINGFOOT COMMERCIAL TIRE SYSTM3/21/2018 266169184-1082523 E 781-13610-5021 821.65 GARAGE STOCK OPER SUPPLIES
YAMAHA GOLF CARS OF CALIFORNIA3/30/2018 266386L29181 E 710-13922-5021 163.40 UTILITY VEHICLE REPLACEMENT TIRE/RIM ASSM.
3/30/2018 266386L29192 E 710-13922-5021 9,408.61 REPLACEMENT CART FOR KAWASAKI UTILITY VEH
Payments issued for PUBLIC WORKS $200,417.50
BALANCE SHEET
BETTE J PEREZ TR 3/21/2018 266131B18-0185 B 270-21724 200.00 C & D DEPOSIT REFUND 1321 CRESTWOOD DR
BRYAN LYNCH 3/21/2018 266114E17-0823 B 270-21703 6,000.00 ENCROACH DEPOSIT, 711 COMMERCIAL AVE
CABLECOM LLC 3/28/2018 266263E16-0630 B 270-21703 1,200.00 ENCROACH DEPOSIT, 1121 EL CAMINO REAL
3/28/2018 266263E17-0013 B 270-21703 1,200.00 ENCROACH DEPOSIT, 1127 EL CAMINO REAL
3/28/2018 266263E17-0079 B 270-21703 1,200.00 ENCROACH DEPOSIT, 328 SWIFT AVE
3/28/2018 266263E17-0372 B 270-21703 500.00 ENCROACH DEPOSIT, 911 MARINA BLVD
3/28/2018 266263E17-0407 B 270-21703 200.00 ENCROACH DEPOSIT, 550 ECCLES AV.
GIELOW ROOFING 3/21/2018 266098B18-0140 B 270-21724 200.00 C & D DEPOSIT REFUND 330 KING DR
GILBERT E HARO TR 3/28/2018 266275B18-0270 B 270-21724 200.00 C & D DEPOSIT REFUND 716 PARK WAY
IN & OUT PLUMBING 3/23/2018 266204E18-0151 B 270-21703 1,000.00 ENCROACH DEPOSIT, 128 STARLITE ST
LOUIS A ROMERO JR TR 3/21/2018 266136B18-0158 B 270-21724 200.00 C & D DEPOSIT REFUND 204 ALTA MESA DR
MR ROOFING 3/21/2018 266120B17-1444 B 270-21724 200.00 C & D DEPOSIT REFUND 229 PINE AVE.
3/21/2018 266120B18-0277 B 270-21724 200.00 C & D DEPOSIT REFUND 141 DUNDEE
R B ROOFING CO INC. 3/28/2018 266299B17-2223 B 270-21724 200.00 C & D DEPOSIT REFUND 2680 LEIX
S & H SEVEN LLC 3/28/2018 266302B17-0749 B 270-21724 200.00 C & D DEPOSIT REFUND 3560 CALLAN
3/28/2018 266302B17-0750 B 270-21724 200.00 C & D DEPOSIT REFUND 3540 CALLAN
3/28/2018 266302B17-0751 B 270-21724 200.00 C & D DEPOSIT REFUND 3500 CALLAN
STATE OF CALIFORNIA 3/21/2018 266149287429 B 100-21205 358.00 FEBRUARY 2018 LIVESCAN SUBMISSIONS
S'TOP HOME SVC ROOFING CO INC 3/21/2018 266150B17-1741 B 270-21724 200.00 C & D DEPOSIT REFUND 105 MANZANITA
Payments issued for BALANCE SHEET $13,858.00
CAPITAL IMPROVEMENTS
AECOM TECHNICAL SERVICES, INC.3/21/2018 2660562000018424-06 E 510-99999-5999 32,809.59 PA & ED FOR THE US 101/PRODUCE AVE INTERCH
Monday, April 2, 2018 Page 26 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
CAPITAL IMPROVEMENTS
AECOM TECHNICAL SERVICES, INC.3/21/2018 2660562000019833 E 710-99999-5999 14,086.21 ON CALL BIOLOGICAL SCIENCES SERVICES FY 17-1
3/21/2018 26605638008171-04 E 510-99999-5999 91,899.83 PA & ED FOR THE US 101/PRODUCE AVE INTERCH
3/28/2018 2662542000036642-2 E 710-99999-5999 1,504.14 ON CALL BIOLOGICAL SCIENCES SERVICES FY 17-1
3/30/2018 2663322000032979-7 E 510-99999-5999 54,241.70 PA & ED FOR THE US 101/PRODUCE AVE INTERCH
ANCHOR ENGINEERING, INC. 3/21/2018 2660613294 E 510-99999-5999 8,275.50 ON CALL CONSTRUCTION INSPECTION SERVICES S
3/23/2018 2661753310 E 510-99999-5999 7,970.02 ON CALL CONSTRUCTION INSPECTION SERVICES S
ARROW SIGN COMPANY 3/21/2018 2660643839 E 510-99999-5999 30,280.00 GATEWAY MONUMENT SIGNS
BKF ENGINEERS 3/21/2018 26606918010395 E 510-99999-5999 937.93 ON CALL CIVIL ENGINEERING SERVICES
3/21/2018 26606920140306-10 E 710-99999-5999 1,616.59 ON CALL SERVICES FOR WATER RESOURCES
3/23/2018 26618118030321 E 510-99999-5999 2,705.00 ON CALL CIVIL ENGINEERING SERVICES
CALLANDER ASSOC LANDSCAPE 3/21/2018 26607217092-1 E 510-99999-5999 865.86 ON CALL LANDSCAPE ARCHITECTURAL SERVICES F
CAROLLO ENGINEERS, PC 3/21/2018 2660740165350 E 710-99999-5999 34,431.25 ON CALL WATER RESOURCES SERVICES FY 17-18
CERTIFIED HEATING & 3/23/2018 2661855 E 510-99999-5999 7,403.50 CONSTRUCTION, HVAC IMPROVEMENTS AT MAIN
CRANE TRANSPORTATION GROUP 3/21/2018 2660821217B E 510-99999-5999 3,600.00 ON CALL TRANSPORTATION SERVICES FY 17-18
CSG CONSULTANTS INC 3/21/2018 26608316495 E 740-99999-5999 8,572.50 ON CALL CIVIL ENGINEERING SERVICES FY 17-18
3/21/2018 26608416546 E 510-99999-5999 1,290.00 DESIGN OF JUNIPERO SERRA BOULEVARD & KING
3/23/2018 26619016043 E 740-99999-5999 6,620.00 ON CALL PROGRAM MANAGEMENT FY 17-18
3/23/2018 26619016394 E 740-99999-5999 5,875.00 ON CALL PROGRAM MANAGEMENT FY 17-18
FIELDMAN, ROLAPP & ASSOCIATES 3/30/2018 26634923564 E 514-99999-5999 126.00 CFD FORMATION- PROFESSIONAL SERVICES 06/1
3/30/2018 26634923672 E 514-99999-5999 1,854.00 CFD FORMATION- PROFESSIONAL SERVICES 01/0
GHIRARDELLI ASSOCIATES INC. 3/21/2018 26609716056.002-3 E 510-99999-5999 1,605.50 ON CALL CONSTRUCTION MANAGEMENT AND IN
HARRIS & ASSOCIATES INC 3/21/2018 26610136226 E 710-99999-5999 730.00 CONSTRUCTION MGMT, STANDBY GENERATOR
INTERSTATE GRADING & PAVING IN3/21/2018 2661035279 E 510-99999-5999 188,999.13 JUNIPERO SERRA BLVD & KING DR INTERSECTION
3/21/2018 2661035290 E 510-99999-5999 20,648.91 JUNIPERO SERRA BLVD & KING DR INTERSECTION
KIMLEY-HORN ASSOCIATES INC 3/21/2018 26610810640636-1 E 510-99995-5999 1,404.75 ON CALL TRAFFIC SERVICES FY 17-18
3/30/2018 26635510811245 E 720-99999-5999 11,225.00 ON CALL TRAFFIC ENGINEERING SERVICES FY 17-1
KJ WOODS CONSTRUCTION INC 3/21/2018 2661093 E 710-99999-5999 357,025.14 SANITARY SEWER & MANHOLE REPLACEMENT PR
LOTUS WATER 3/30/2018 2663592789 E 740-99999-5999 10,884.50 ORANGE PARK STORM WATER CAPTURE
MARK THOMAS & CO. INC. 3/21/2018 26611529015 E 510-99999-5999 2,036.45 ON CALL CIVIL ENGINEERING SERVICES FY 17-18
3/30/2018 26636129816-A E 510-99999-5999 186.00 SSF GBI TCSP: EL CAMINO REAL FROM KAISER TO
3/30/2018 26636129816-B E 510-99999-5999 5,698.12 ON CALL CIVIL ENGINEERING SERVICES FY 17-18
MEYERS, NAVE, RIBACK 3/23/2018 2662172017080314 E 514-99999-5999 288.00 GREENLAND CFD FPRMATION - CR 405.1262 SVCS
Monday, April 2, 2018 Page 27 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
CAPITAL IMPROVEMENTS
MEYERS, NAVE, RIBACK 3/23/2018 2662172018010273 E 514-99999-5999 36.00 OPD CFD 405.1262 -GREENLAND CFD FORMATIO
3/30/2018 2663642018010258 E 514-99999-5999 4,059.00 OPD PH III & IV ENTITLEMENTS 405.1260- MEYER
NCE 3/21/2018 266121872045505 E 510-99999-5999 3,743.70 ON CALL CONSULTING 2017 STREET SURFACE SEA
NINYO AND MOORE GEOTECHNICAL 3/21/2018 266123215752 E 510-99999-5999 1,230.00 J SERRA & KING DR INTERSECTION IMPROVEMEN
3/23/2018 266220212816 E 510-99995-5999 4,302.50 ON CALL HAZARDOUS MATERIALS TESTING AND
3/23/2018 266220214076 E 510-99995-5999 8,055.45 ON CALL HAZARDOUS MATERIALS TESTING AND
3/30/2018 266366214635 E 510-99995-5999 23,214.84 ON CALL HAZARDOUS MATERIALS TESTING AND
RRM DESIGN GROUP 3/21/2018 2661370618-01-0917 E 514-99999-5999 3,137.20 OYSTER POINT PHASE IIC- RRM LANDSCAPE REVIE
3/21/2018 2661370618-01-1017 E 514-99999-5999 3,431.72 OPD DESIGN REVIEW PHASE IIC-RRM DESIGN GR
3/21/2018 2661370618-01-1117 E 514-99999-5999 2,292.18 OPD DESIGN REVIEW PHASE IIC-RRM DESIGN GR
SKYLINE ENGINEERING INC 3/21/2018 2661432392 E 510-99999-5999 18,468.00 ON CALL STRUCTURAL ENGINEERING SERVICES FY
3/28/2018 2663062405 E 510-99999-5999 3,302.00 ON CALL STRUCTURAL ENGINEERING SERVICES FY
SSA LANDSCAPE ARCHITECTS, INC.3/21/2018 2661475989 E 510-99999-5999 152.50 ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
SYSKA HENNESSY GROUP INC 3/21/2018 266151709549 E 510-99999-5999 7,415.20 SIGN HILL GENERATOR REPLACEMENT - DESIGN U
W & S SOLUTIONS LLC 3/21/2018 2661645943173 E 510-99999-5999 14,325.00 EAST OF 101 TRAFFIC MODEL UPDATE
WILSEY HAM, INC 3/23/2018 26625221800 E 710-99999-5999 180.00 ON-CALL CIVIL ENGINEERING SERVICES
3/23/2018 26625221992 E 514-99999-5999 3,346.00 GRADING ANALYSIS AND DESIGN ON OYSTER PT
Payments issued for CAPITAL IMPROVEMENTS $1,018,387.41
DESIGNATED FUND BALANCE
DANELE DIXON 3/21/2018 2660881/29-3/8/18 B 280-27434 465.99 PROGRAM SUPPLIES REIMB
3/21/2018 26608812/13/17-1/15/18 B 280-27434 89.66 PROGRAM SUPPLIES REIMB
FAIRFIELD INN & SUITES 3/26/2018 26625304/01-04/06/18 B 280-27465 2,889.60 CEC HOTEL ACCOMMODATIONS JOSEPH, KINAHA
GALLS SAN FRANCISCO 3/23/2018 266243CC367839 B 280-27411 262.20 LS - BREACHING TOOL
GOURMET COFFEE SOLUTIONS INC. 3/23/2018 26620203191802 B 280-27408 169.85 SUPPLIES FOR PUBLIC COFFEE MACHINE
LORRAINE DI NAPOLI 3/21/2018 2660871/29/18-3/14/18 B 280-27416 29.83 PETTY CASH REPLENISHMENT
ROYAL PIN DONUTS 3/23/2018 266243CC367809 B 280-27416 104.04 LS - G.R.E.A.T. GRAD REFRESHMENTS
SUE MILLER 3/21/2018 26611811/28/17-1/5/18 B 280-27405 693.01 EMPLOYEE REIMB FOR KARATE TOURNAMENT - S
Payments issued for DESIGNATED FUND BALANCE $4,704.18
REFUNDS/REIMBURSEMENTS
BETTY YIP 3/21/2018 2661701049163 R 100-17275-35307 50.00 REFUND OF SUMMER CAMP DEPOSIT
Monday, April 2, 2018 Page 28 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and3/19/2018 4/1/2018 -City of South San Francisco
REFUNDS/REIMBURSEMENTS
BLANCA DULAY 3/21/2018 2660911049457 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK
ELIZABETH GOMEZ 3/28/2018 2662761050292 R 100-17250-35301 350.00 REFUND OF DEPOSIT FOR HALL RENTAL
FABIAN VAZQUEZ 3/21/2018 2661621049453 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK
HILDA MAURICIO 3/28/2018 2662911049974 R 100-17250-35301 530.00 REFUND OF PICNIC AREA -CANCELLED RESERVATI
JASMINE LIBAN 3/21/2018 2661121048569 R 100-17250-35301 500.00 REFUND FOR CANCELED HALL RENTAL
JIM TRINIDAD 3/30/2018 266380850446 R 100-00000-35705 8.00 FINES AND FEES REFUND
JOHN C. FRANK 3/23/2018 26619727408209 R 100-00000-35203 112.34 REFUND TRANSPORT SVC PT OVERPAYMENT
JUDY PETERSEN 3/23/2018 2662251049628 R 100-17230-35303 47.00 REFUND FOR AQUATICS CLASS - MEDICAL REASO
MELINDA LOPEZ 3/30/2018 2663581050851 R 100-17275-35307 575.00 REFUND OF SUMMER CAMP
PAT ANCHETA 3/21/2018 2660601048310 R 100-17250-35301 500.00 DAMAGE DEPOSIT FOR HALL RENTAL - RETURNED
STEVE LAGOMARSINO 3/28/2018 2662861050143 R 100-17260-35306 127.00 REFUND FOR CANCELLED DIGITAL PHOTOGRAPHY
Payments issued for REFUNDS/REIMBURSEMENTS $3,199.34
TOTAL PAYMENTS FOR PERIOD $2,304,173.65
Monday, April 2, 2018 Page 29 of 29
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-75 Agenda Date:4/11/2018
Version:1 Item #:13.
Report regarding a motion to accept the construction improvements of Junipero Serra &King Drive
Intersection Improvements Project as complete in accordance with plans and specifications,with a total
construction cost of $717,186. (Sam Bautista, Principal Engineer)
RECOMMENDATION
It is recommended that the City Council,by motion accept the construction improvements of the
Junipero Serra &King Drive Intersection Improvements Project (CIP Project No.tr1501)as complete in
accordance with plans and specifications (total construction cost $717,184).
BACKGROUND/DISCUSSION
With the support of an $849,000 Federal Highway Safety Improvement Program (HSIP)grant,the City
awarded a construction contract to Interstate Grading &Paving,Inc.to construct a number of vehicle,bicycle,
and pedestrian safety improvements for the Junipero Serra & King Drive Intersection Improvements Project.
To increase vehicle safety,existing medians and right-turn islands were reconstructed to improve intersection
geometry.The traffic signals that served each direction were replaced with single,highly visible cantilevered
mast arm signals and traffic signal phasing was upgraded to provide protected left-turn phasing for King Drive.
Northbound and southbound solar-powered speed feedback signs were installed.The in-pavement vehicle
detection loops were replaced with video cameras to better detect motorcycles queuing at turn lanes.
For bicycle safety,the Class II bike lanes were “skip”painted with highly visible green markings across the
King Drive intersection to indicate a vehicle/bicycle intersection.For improved pedestrian access and safety,
Americans with Disabilities Act (ADA)sidewalk curb ramps and median pathways were installed and
pedestrian signal heads with both audible and visible countdown timers were added.The Contractor’s work has
been inspected and completed in accordance with the project plans and specifications.
The total construction cost incurred for the project is summarized as follows:
Projected Actual
Interstate Grading & Paving, Inc. Contract $699,960$699,960
Construction Contingency $69,996 $17,226
Total Construction Budget $769,956$717,186
Contingency was used to address unforeseen conditions including completing additional pavement grinding and
replacement around the medians to improve drainage;replacing deteriorated existing conduits that could not be
reused to carry power across intersection;and adding solar power to operate speed feedback signs because
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File #:18-75 Agenda Date:4/11/2018
Version:1 Item #:13.
reused to carry power across intersection;and adding solar power to operate speed feedback signs because
existing conduits could not be reused to supply power.
FUNDING
Funding for this project was included in the City of South San Francisco 2017-2018 Capital Improvement
Program. The project was delivered on time and under budget.
CONCLUSION
Staff recommends acceptance of the project as complete.Upon acceptance,a Notice of Completion will be
filed with the County of San Mateo Recorder’s office.At the end of the thirty day lien period,the retention
funds will be released to the Contractor after the City receives one year warranty bond.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-228 Agenda Date:4/11/2018
Version:1 Item #:14.
Report regarding a resolution in support of Assembly Bill 2500,the Safe Consumer Lending Act (Kalra),and
authorizing the Mayor to sign a letter in support of Assembly Bill 2500.(Mike Futrell, City Manager)
RECOMMENDATION
Staff recommends that City Council adopt a resolution in support of Assembly Bill 2500,the Safe
Consumer Lending Act (Kalra),and authorizing the Mayor to sign a letter in support of Assembly Bill
2500.
BACKGROUND/DISCUSSION
Many families throughout California are living paycheck to paycheck today.Stagnant wages,high-cost
housing,childcare costs,and other financial strains are contributing to this problem.Unfortunately,some
lenders see this despair as an opportunity to trap borrowers into high-cost loans with exorbitant interest rates
that far too often lead them into financial ruin.This type of abuse leads to damaged credit,repossession of cars,
closure of bank accounts, law suits, wage garnishment, and even bankruptcy.
The Trump Administration is rolling back important federal consumer protection regulations,including halting
the Consumer Financial Protection Bureau’s (CFPB)final rule on payday and car-title lending.Inaction at the
federal level means that California families will depend on the state legislature to curb predatory payday
lending and abusive high-cost installment loans.
Background
According to a 2016 annual report by the California Department of Business Oversight (DBO),58 percent of
installment loans of $2,500 to $5,000 had 100 percent annual percentage rates (APRs) or higher.
An example from a borrower in Anaheim, California, with a high-cost installment loan, is as follows:
·$5,125 loan
·115 percent APR
·7-year loan term
·$495 monthly payment
·$36,974 finance charge
·$42,099 total payment
In its July 2016 report “Misaligned incentives:Why High-Rate Installment Lenders Want Borrowers Who Will
Default,”the National Consumer Law Center,states that "data collected by California reveal default rates from
20 percent to 40 percent or even higher among high-rate installment lenders,compared to default rates of 2
percent to 9 percent for companies that make lower interest rate loans to California consumers with subprime
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credit scores."
Unfortunately,the borrower is left with a damaged credit report that will take years to repair and is unable to
access credit or a loan from a bank--hinders their ability to regain financial stability and build wealth.
These lenders deliberately target Latino and African American borrowers by setting up stores in minority and
low-income neighborhoods around California.Last year,DBO released a report that found that payday loan
stores are disproportionately located in minority and low-income communities.Payday loan stores are one-stop
shop for check cashers, payday and car title loans, and high-cost installment loans.
Existing Law
Currently,there is no limit on APRs for loans ranging from $2,500 to $10,000.This gives lenders the
opportunity to lure borrowers into this unregulated range of loans and charge higher-cost loans.
In California,loans between $300 and $2,500 have an interest rate cap that ranges from 60 percent APR down
to 28 percent. As the loan amount increases, the APR decreases.
AB 2500
Assemblyman Ash Kalra (D-San Jose)and Sen.Holly Mitchell (D-Los Angeles)proposed AB-2500 in
February 2018,which would extend California’s current interest rate cap for consumer loans between $2,500
and $10,000.Under this proposed law,a $10,000 loan with a 12-month repayment plan would carry a
maximum interest rate of 20 percent.The bill is active and pending in the legislature.Other co-authors of the
bill are Assembly Members Bloom,Bonta,Chiu,Chu,Gonzalez Fletcher,Jones-Sawyer,McCarty,Mark Stone,
and Ting.There isn’t a companion bill in the Senate,and the League of California Cities has yet to take a
position on the bill.
This bill covers both unsecured and secured consumer loans.Secured loans can be secured by personal property
including the borrower’s car. If the borrower defaults on the loan, the lender can repossess their car.
FISCAL IMPACT
There is no impact to budget.
CONCLUSION
AB 2500 would close a gap in California’s Consumer Finance Lender Law (CFLL)that is being exploited by
predatory lenders,by extending the state’s interest rate cap for loans up to $10,000.Putting a limit on APRs
would level the playing field for lenders that are providing access to safe and affordable loans.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-229 Agenda Date:4/11/2018
Version:1 Item #:14a.
Resolution in support of Assembly Bill 2500,the Safe Consumer Lending Act (Kalra),and authorizing the
Mayor to sign a letter in support of Assembly Bill 2500.
WHEREAS,currently there is no limit on annual percentage rates (APRs)for loans ranging from $2,500 to
$10,000,which gives lenders the opportunity to lure borrowers into this unregulated loan range and charge
higher-cost loans; and
WHEREAS,the Trump Administration is rolling back important federal consumer protection regulations,
including halting the Consumer Financial Protection Bureau’s (CFPB)final rule on payday and car-title
lending; and
WHEREAS,according to a 2016 annual report by the California Department of Business Oversight (DBO),58
percent of installment loans of $2,500 to $5,000 had 100 percent annual percentage rates (APRs) or higher; and
WHEREAS,high-cost loans with exorbitant interest rates can lead to damaged credit,repossession of cars,
closure of bank accounts, law suits, wage garnishment, and even bankruptcy.
WHEREAS,AB 2500 would close a gap in California’s Consumer Finance Lender Law (CFLL)that is being
exploited by predatory lenders, by extending the state’s interest rate cap for loans up to $10,000; and
WHEREAS,putting a limit on APRs would level the playing field for lenders that are providing access to safe
and affordable loans.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco hereby
supports Assembly Bill (AB) 2500, The Safe Consumer Lending Act (Kalra).
BE IT FURTHER RESOLVED that the City Council authorizes the Mayor to sign a letter in support of AB
2500 on behalf of the City Council.
*****
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March 28, 2018
The Honorable Monique Limón
Chair, Assembly Banking and Finance Committee
State Capitol, Room 6031
Sacramento, CA 94249-0045
RE: Support AB 2500 (Kalra) –
Dear Chairperson Limón:
The City of South San Francisco supports Assembly Bill 2500 (Kalra) which provides strong
protections for consumer loans. The City of South San Francisco's mission is to provide a safe,
attractive and well-maintained City through excellent customer service and superior programs
and to have a work ethic that will enhance the Community's quality of life.
Many families across California are living paycheck to paycheck. Stagnant wages, high cost
housing, childcare costs, and other financial strains are contributing to this problem.
Unfortunately, some lenders see this despair as an opportunity to trap borrowers into high cost
loans, with exorbitant interest rates that far too often lead them into financial ruin. This type of
abuse leads to damaged credit, repossession of car, closure of bank accounts, law suits, wage
garnishment, and even bankruptcy. These lenders deliberately target Latino and African
American borrowers by setting up stores in minority and low -income neighborhoods around
California.
Currently, California law does not have a limit on the APR (annual percentage rate) that lenders
can charge on loans $2,500 to $10,000. According to a 2016 annual report by the California
Department of Business Oversight, 58% of loans from $2,500 to $5,000 had an APR of 100% or
higher. In 2014, according to the National Consumer Law Center, these loans had a default rate
of 20% to 40%. It’s a win-win situation for lenders, as they are able to recoup the loan amount
and profit within 6-12 months of repayment, and obtain a tax write-off for any unpaid principal.
CITY COUNCIL 2018
LIZA NORMANDY, MAYOR
KARYL MATSUMOTO, MAYOR PRO TEMPORE
MARK ADDIEGO, COUNCILMEMBER
RICHARD A. GARBARINO, COUNCILMEMBER
PRADEEP C. GUPTA, PH.D. COUNCILMEMBER
MIKE FUTRELL, CITY MANAGER
AB 2500 will extend California’s current interest rate cap for consumer loans from $2,500 to
$10,000. Under this law, a $10,000 loan with a 12 month repayment plan would carry a
maximum interest rate of 20%. Putting a limit on APRs would level the playing field for lenders
that are providing access to safe and affordable loans.
The Trump Administration is rolling back important federal consumer protection regulations,
including halting the Consumer Financial Protection Bureau’s final rule on payday and car-title
lending. Inaction at the federal level means that California families will highly depend on the
state legislature to curb predatory payday lending and abusive high-cost installment loans. For
these reasons, the City of South San Francisco supports AB 2500 and respectfully requests your
“Aye” vote.
Thank you for your consideration.
Sincerely,
Liza Normandy
Mayor
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-241 Agenda Date:4/11/2018
Version:1 Item #:15.
Report regarding a resolution adopting the proposed list of projects to be funded by Senate Bill 1 -Road Repair
and Accountability Act funds for Fiscal Year 2018-19 in accordance with Streets and Highways Code Section
2034.(Justin Lovell, Public Works Administrator)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving the proposed list of projects
funded by the Senate Bill (SB)1 -Road Repair and Accountability Act of 2017 for Fiscal Year 2018-19,in
accordance with Streets and Highways Code Section 2034.
BACKGROUND/DISCUSSION
The Road Repair and Accountability Act of 2017 (SB 1)was signed into law on April 28,2017.SB 1 is a
significant new investment in California’s transportation systems of approximately $5.2 billion per year.SB1
increases per gallon fuel excise taxes,diesel fuel sales taxes and vehicle registration taxes,stabilizes the price-
based fuel tax rates and provides for inflationary adjustments to rates in future years.The Act will more than
double local streets and road funds allocated through the Highway Users Tax Account (HUTA)and allocating
funds from new taxes through a new Road Maintenance and Rehabilitation Account (RMRA).
In Fiscal Year 2018-19,the City is expected to receive $1.09 million from RMRA Local Streets and Roads
Program.As part of the annual funding,the City must electronically submit a list of projects to the California
Transportation Commission on May 1 of each year for the following Fiscal Year.
The proposed list of projects from the City for FY 2018-19 includes one project,and is listed in Exhibit A of the
associated resolution;Grand Boulevard Phase 2 -Kaiser Way to McLellan Drive.The Grand Boulevard Phase
2 project includes complete streets elements that improve pedestrian safety with enhanced crosswalks,bulb
outs and safety and green infrastructure along El Camino Real.
This list of proposed projects is separate from other SB 1 grant funding opportunities that are available.
FISCAL IMPACT
The Fiscal Year (FY)2018-19 Capital Improvement Program will recommend an appropriation of $1.09 million
for RMRA Local Streets and Roads Program.
CONCLUSION
Approving the list of projects for RMRA funds will ensure that the City meets the deadline to submit the
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proposed list of funded by RMRA to the California Transportation Commission by May 1, 2018.
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Streets Projects
Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)
Project Number st1502
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total
Measure A1,610,000 1,610,000
Grant - TCSP1,991,000 1,991,000
Road Maint & Rehab (SB1)1,089,000 1,089,000
General Fund1,148,000 1,148,000
-
Total Funding Sources3,601,000 2,237,000 - - - - 5,838,000
TCSP - Transportation, Community, and System Preservation Program
This project will improve El Camino Real between Kaiser Way and the South San Francisco BART station by
installing enhanced pedestrian crossings, with corner curb bulbouts and median refuge, expanded bus stop/ waiting
areas, and a new landscaped median.
The project improves an important gateway to the City of South San Francisco and helps set the stage for planned
transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino
Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and
future destinations, as well as increase safety.
Matt Ruble
Project Funding Detail
Outyears
Proposed CIP FY 2018‐19 ‐ 1 ‐City of South San Francisco
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-242 Agenda Date:4/11/2018
Version:1 Item #:15a.
Resolution adopting the proposed list of projects to be funded by Senate Bill 1 -Road Repair and
Accountability Act funds for Fiscal Year 2018-19 in accordance with Streets and Highways Code Section 2034.
WHEREAS,the Senate Bill (SB)1 -Road Repair and Accountability Act Local Streets and Roads Program
provides additional funding for streets and roads projects; and
WHEREAS,the City must submit a list of projects to the California Transportation Commission no later than
May 1 of each year to be eligible for SB 1 funds; and
WHEREAS,the CIP projects identified in the proposed project meet the funding provisions of Streets and
Highways Code Section 2034.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco does hereby
approve the proposed project list (attached hereto as Exhibit A)to be submitted to the California Transportation
Commission which will be funded by the Road Maintenance and Rehabilitation Account.
*****
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Streets Projects
Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)
Project Number st1502
Project Scope
Project Justification
Project Manager
Total
Appropriation
Proposed
Appropriation
Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total
Measure A1,610,000 1,610,000
Grant - TCSP1,991,000 1,991,000
Road Maint & Rehab (SB1)1,089,000 1,089,000
General Fund1,148,000 1,148,000
-
Total Funding Sources3,601,000 2,237,000 - - - - 5,838,000
TCSP - Transportation, Community, and System Preservation Program
This project will improve El Camino Real between Kaiser Way and the South San Francisco BART station by
installing enhanced pedestrian crossings, with corner curb bulbouts and median refuge, expanded bus stop/ waiting
areas, and a new landscaped median.
The project improves an important gateway to the City of South San Francisco and helps set the stage for planned
transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino
Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and
future destinations, as well as increase safety.
Matt Ruble
Project Funding Detail
Outyears
Proposed CIP FY 2018‐19 ‐ 1 ‐City of South San Francisco
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-277 Agenda Date:4/11/2018
Version:1 Item #:16.
Report regarding a resolution authorizing the continuation of emergency repair work to address the storm drain
failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard.(Eunejune Kim,Director
of Public Works)
RECOMMENDATION
It is recommended that the City Council approve a resolution authorizing the continuation of emergency
repair work to address the storm drain failure and related repairs on Junipero Serra near Westborough
Boulevard.
BACKGROUND/DISCUSSION
City Council has authorized the emergency repair work and budget by resolution at previous meetings on
February 14,2018,March 14,2018,and March 28,2018.The current resolution is required to continue the
emergency work.Authorizing the continuation of emergency repair work will be a recurring council item until
project completion. Previous council actions establishing the project and budget are below:
On February 14,2018,City Council adopted a resolution authorizing emergency repair work (“Project”)to
address the storm drain failure located in the vicinity of Junipero Serra Boulevard,just north of Westborough
Boulevard.City Council authorized an agreement with Interstate Grading &Paving of South San Francisco,CA
(“Contractor”)to perform the Project in the amount of $537,525.City Council also authorized an agreement
with Cotton,Shires &Associates to design and inspect the Project repair work.The authorized repair work is to
clear out the debris,stabilize the undermined cavity with engineered fill,fix the storm drain lines,and
reconstruct the failed portion of the roadway accordingly.The Council authorized Budget Amendment No.
18.023 in the amount of $663,525 to cover the cost of the Project.
On March 14,2018,City Council adopted the continuation of the Project and authorized Budget Amendment
No.18.026 in the amount of $23,845,increasing the total Project budget to $687,371.On March 28,2018,City
Council adopted a resolution authorizing the further continuation of emergency repair work.To date,Interstate
Grading &Paving has continued the traffic control on Junipero Serra by installing K-rails,cleared and grubbed
the affected area,removed the unsafe street section,plugged the storm drain system to prevent any storm water
from further erosion,and stabilized the area.Due to the recent rains,however,the repair work has made slow
progress. Thus, additional time to complete the emergency repair work is needed.
To date,the site has dried and the Contractor has mobilized and began construction of the drainage system.The
Contractor has also delivered all the construction material to the site.Cotton,Shires &Associates continues to
be present onsite to inspect the progress of work.Although the site has been stabilized,it is still an extremely
dangerous condition for the public.Thus,continuing the Project to complete associated grading,repair and
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Version:1 Item #:16.
dangerous condition for the public.Thus,continuing the Project to complete associated grading,repair and
construction work is necessary to cure the dangerous condition and the threat to public health and safety.
As required by Public Contract Code section 22050(c)(1),this emergency repair project will be placed back on
future regular City Council meeting agendas for the Council to review this emergency action and determine,by
a four-fifths vote,whether there is a need to continue the action,until such emergency repairs have been
completed and the project terminated.Adoption of the associated resolution authorizes the continuance of the
emergency repair work to address the storm drain failure and related repairs.
No budget amendments are being proposed at this time. The following is the current project budget:
Projected
Initial Repair with Interstate Grading & Paving $ 71,253
Repair Contract with Interstate Grading & Paving $537,525
Initial Engr. with Cotton Shires & Associates $ 11,263
Repair Engineering with Cotton Shires & Associates $ 67,330
Total Project Budget $687,371
During the course of the emergency repair,additional work may be needed and the project budget will be
monitored and reconciled, which may include additional budget amendments.
There are no federal funds being utilized by this project.There are no disadvantaged business enterprise (DBE)
goals.
FUNDING
Currently,the emergency repair work is funded.This emergency repair work may require an additional budget
amendment should any unforeseen issues arise and need to be addressed or additional work needs to be
performed.
CONCLUSION
Approving the resolution and adopting the findings will authorize the continuation of emergency repair work to
address the storm drain failure and related repairs on Junipero Serra near Westborough Boulevard.
City of South San Francisco Printed on 4/5/2018Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-278 Agenda Date:4/11/2018
Version:1 Item #:16a.
Resolution authorizing the continuation of emergency repair work to address the storm drain failure and related
repairs on Junipero Serra Boulevard near Westborough Boulevard.
WHEREAS,on February 14,2018,City Council adopted a resolution authorizing emergency repair work to
address the storm drain failure located in the vicinity of Junipero Serra Boulevard,just north of Westborough
Boulevard;City Council authorized an agreement with Interstate Grading &Paving of South San Francisco,CA
(“Contractor”)to perform the repair work in the amount of $537,525;and City Council approved Budget
Amendment No. 18.023 in the amount of $663,525 to cover the cost of the emergency repair project; and
WHEREAS,City Council also authorized an agreement with Cotton Shires &Associates to design and inspect
the repair work,and to be present on-site during the emergency repair work to provide additional engineering
assessments as necessary due to the urgent and unforeseen nature of the proposed repair work; and
WHEREAS,the authorized repair work is to clear out the debris,stabilize the undermined cavity with
engineered fill and fix the storm drain lines, and reconstruct the failed portion of the roadway accordingly; and
WHEREAS,on March 14,2018,City Council approved Budget Amendment No.18.026 in the amount of
$23,845, increasing the total emergency repair project budget to $687,371; and
WHERAS,on March 28,2018,City Council adopted a resolution authorizing further continuation of emergency
repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough
Boulevard; and
WHEREAS,to date,the Contractor has continued the traffic control on Junipero Serra by installing K-rails,
cleared and grubbed the affected area,removed the unsafe street section,plugged the storm drain system to
prevent any storm water from further erosion, and stabilized the area; and
WHEREAS,the repair work has made slow progress due to recent rains;however,the site has now dried and
the Contractor has mobilized and began construction of the drainage system; and
WHEREAS,the Contractor has also delivered all the construction material to the site and Cotton,Shires &
Associates continues to be present onsite to inspect the progress of work; and
WHEREAS,although the site has been stabilized,it is still an extremely dangerous condition for the public and
additional emergency repair work is still needed to eliminate the dangerous conditions.
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File #:18-278 Agenda Date:4/11/2018
Version:1 Item #:16a.
FINDINGS
WHEREAS, the City Council of the City of South San Francisco hereby finds as follows:
A.Pursuant to California Public Contract Code Section 20168,the public interest and necessity
demanded the immediate commencement of the above-described work on Junipero Serra in the City and the
expenditure of public money for such work to safeguard life, health and property; and
B.Pursuant to California Public Contract Code Section 22050,substantial evidence as set forth in
the staff report prepared concerning this resolution,and as set forth in this resolution,establishes that
emergency conditions continue to exist on Junipero Serra in the City that threaten public health and safety due
the storm drain damage,and such emergency conditions would not permit additional delay resulting from
competitive solicitation for bids for the work staff ordered done at such properties as described above,and such
work continues to be necessary to respond to the emergency conditions on Junipero Serra and eliminate
dangerous public road conditions; and
C.Terminating the emergency repair project now and let the remaining work on Junipero Serra to
competitive bidding would jeopardize public health,safety and welfare;risk additional damage to public and
private property;and result in the public incurring additional expense,including,but not limited to,additional
expense due to delay and further damage.Therefore,it remains that competitive bidding of such work would
not produce an advantage for the public; and
D.The emergency work authorized on Junipero Serra in the City continues to be statutorily exempt
from the requirements of the California Environmental Quality Act (CEQA)pursuant to CEQA Guidelines
Section 15269, subparagraphs (b) and (c).
NOW,THEREFORE,the City Council of the City of South San Francisco hereby does resolve,by at least a
four-fifths vote, as follows:
1.The above recitals are true and correct and hereby declared to be findings of the City Council of
the City of South San Francisco.
2.The City Council determines that the emergency conditions at Junipero Serra Boulevard near
Westborough Boulevard threatening public health and safety continue to exist and thus authorizes
the continuation of emergency repair work to address the storm drain failure emergency and related
repairs.
3.City staff is directed,in accordance with California Public Contract Code Section 22050(c)(1),
to place on future regular agendas of the City Council an item concerning the contracts authorized
pursuant to this resolution so that the City Council may determine,by at least a four-fifths vote,
whether there is a need to continue the emergency work described above or whether such work may
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File #:18-278 Agenda Date:4/11/2018
Version:1 Item #:16a.
whether there is a need to continue the emergency work described above or whether such work may
be terminated.
4.This resolution shall become effective immediately.
5.Each portion of this resolution is severable.Should any portion of this resolution be adjudged to
be invalid and unenforceable by a body of competent jurisdiction,then the remaining resolution
portions shall be and continue in full force and effect,except as to those resolution portions that
have been adjudged invalid.The City Council hereby declares that it would have adopted this
resolution and each section,subsection,clause,sentence,phrase and other portion thereof,
irrespective of the fact that one or more section,subsection,clause sentence,phrase or other portion
may be held invalid or unconstitutional.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-287 Agenda Date:4/11/2018
Version:1 Item #:17.
Report regarding resolution authorizing investment of monies in the Local Agency Investment Fund.(Richard
Lee, Director of Finance)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing investment of monies in the
Local Agency Investment Fund.
BACKGROUND/DISCUSSION
The City of South San Francisco currently has $65.5 million invested funds with the State of California’s Local
Agency Investment Fund (LAIF)that offers a competitive investment vehicle for the City’s immediate cash
flow needs, currently offering a daily yield of 1.57 percent.
As the Council may recall,the City is currently completing a transition in commercial banking service
providers.As part of the transition process,Finance Department staff submitted a bank account authorization
form to the State Treasurer’s Office (STO),reflecting the City’s change of commercial banking service
provider.However,before the STO can process the form,they are requiring the City to submit a resolution that
updates the list of city representatives that are authorized to perform LAIF transactions.
CONCLUSION
Adoption of the accompanying resolution will permit the City to further progress on the transition of its
commercial banking service providers,and authorize the specified city representatives to perform LAIF
transactions.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-288 Agenda Date:4/11/2018
Version:1 Item #:17a.
Resolution authorizing investment of monies in the Local Agency Investment Fund.
WHEREAS,The Local Agency Investment Fund is established in the State Treasury under Government Code
section 16429.1 et.seq.for the deposit of money of a local agency for purposes of investment by the State
Treasurer; and
WHEREAS,the City Council/Board of Directors hereby finds that the deposit and withdrawal of money in the
Local Agency Investment Fund in accordance with Government Code section 16429.1 et.seq.for the purpose
of investment as provided therein is in the best interests of the City of South San Francisco.
NOW THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco hereby
authorizes the deposit and withdrawal of City monies in the Local Agency Investment Fund in the State
Treasury in accordance with Government Code section 16429.1 et.seq.for the purpose of investment as
provided therein.
BE IT FURTHER RESOLVED, as follows:
Section 1.The following City officers holding the title(s)specified herein below or their successors in office are
each hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and
may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of
this resolution and the transactions contemplated hereby:
City Treasurer
Director of Finance
Financial Services Manager
Section 2.This resolution shall remain in full force and effect until rescinded by City Council by resolution and
a copy of the resolution rescinding this resolution is filed with the State Treasurer’s Office.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-214 Agenda Date:4/11/2018
Version:1 Item #:18.
Report regarding a resolution authorizing the write-off of $40,502 in uncollectable accounts receivable for
parks and recreation program services.(Sharon Ranals, Parks and Recreation Director)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the write-off of $40,502 in
uncollectable accounts receivable for parks and recreation program services over a 10 year period
between 2008 and 2017.
BACKGROUND/DISCUSSION
Since November 1,2017,Parks and Recreation Department staff have been working on implementing a new
recreation management system (RMS)called CivicRec by CivicPlus,Inc.For nearly 20 years,the Parks and
Recreation Department has used an RMS called CLASS by Active Network to track registration and process
payments for recreation classes,childcare programs,and facility usage and rentals.The department processes
approximately $4 million per year in revenue, most of which is processed through CLASS.
CivicRec is on track to go live to the public for summer recreation class registration beginning on May 7,2018.
As part of the process of transitioning from one RMS to another,staff intends to start off with a clean slate,only
importing recent,active account holder information,and minimizing the amount of credits and balances due
that will be brought into CivicRec from CLASS.
The purpose of this staff report is to recommend that City Council write off the balances of 147 uncollectable
accounts,totaling $40,502,for parks and recreation program services offered from 2008 to 2017.These
accounts result from non-payment by the customer.Based on the information provided,the department
averaged about 15 overdue accounts at about $4,000 per year.In the past year,the department processed
transactions from over 5,000 household accounts with a total revenue amount at nearly $4 million.The
uncollectable accounts comprise less than 1% of the total revenue collected per year.
Nearly 50 percent ($19,740)of the overdue balances come from participants in the childcare program,most of
whom receive County or State funds to assist with childcare expenses.These subsidy payments are often
received one to two months after the service is provided and may change based on various factors such as
number of program days per month.Childcare staff bills all accounts on a monthly basis,but in the case of
subsidized families,a family’s inability to make a full payment on their portion of the balance due is often not
realized until one or two months later,when subsidy payments are received.Other balances in childcare,as well
as from recreation and aquatics classes,are the result of input errors,families who have moved out of the area
without a forwarding address,or clients who simply have not paid for services.Uncollectable accounts from
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File #:18-214 Agenda Date:4/11/2018
Version:1 Item #:18.
recreation and aquatics classes make up another 10 percent ($4,495) of the write off balance.
Recreation Supervisors in charge of each program effort make repeated efforts to collect uncollected revenue,
including making phone calls,sending e-mails,letters,and scheduling in-person meetings to discuss
establishing a payment plan in the circumstance where illness or loss of a job may have created a family
hardship.Participants with unpaid balances are not permitted to enroll in new activities unless their overdue
balances are paid in full,or a payment plan has been established,which is effective in capturing the great
majority of overdue balances.The registration system could be configured to require payment in full prior to
the start of a program or activity,but the payment default rate is very low compared to the net increase in
registration and customer service benefit from being more flexible.
Finally,while not tracked in the RMS,staff is including in this request a write off of $16,268 in unpaid fees
from an artist studio rental from 2012 through 2016,which makes up the final 40 percent of the write off
balance.This balance stemmed from a lessee who had significant medical issues and made irregular payments
over the course of their lease before they were finally evicted for nonpayment of fees.
The current registration software system makes tracking of unpaid balances cumbersome.Moving forward,
and with the help of the new RMS,staff anticipates a more streamlined process for billing and collecting
payments that will be easier for both customers and staff.This will include the use of scheduled reporting
functions that will allow staff to easily track program registration and payments,scheduled payment plans with
the ability to automatically invoice customers based on a payment schedule,and overall simpler account access
and navigation.As part of the second phase of RMS implementation,staff will be working on bringing other
departmental functions into the RMS,such as tracking artist studio rentals.Furthermore,staff plans to
implement an annual review of uncollectable accounts and bring those accounts to Council for write off
approval when necessary.
FUNDING
Parks and Recreation Department revenue and expenditures are accounted for on a cash basis,meaning that
funds are accounted for when actually paid or received.Any deferred revenue is recognized in the RMS,but is
not factored into the City’s finances.Thus,the waiver of $40,502 in uncollectable accounts has no impact to the
City’s past, present, or future budget.
CONCLUSION
Staff recommends that City Council write off the balances of 147 uncollectable accounts,totaling $40,502,for
parks and recreation program services offered from 2008 to 2017.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-215 Agenda Date:4/11/2018
Version:1 Item #:18a.
Resolution authorizing the write-off of $40,502 in uncollectable accounts receivable for parks and recreation
program services.
WHEREAS,the Parks and Recreation Department is implementing a new recreation management system
(RMS)called CivicRec by CivicPlus,Inc.to track registration and process payments for recreation classes,
childcare programs, and facility usage and rentals; and
WHEREAS,the Parks and Recreation Department has used an RMS called CLASS by Active Network for
nearly 20 years; and
WHEREAS, staff desires to only transfer recent, relevant account information from CLASS into CivicRec; and
WHEREAS,staff recommends that City Council write off from CLASS 147 uncollectable accounts for parks
and recreation program services from 2008 to 2017, totaling $40,502, hereto attached as Exhibit A; and
WHEREAS,staff will implement an annual review of uncollectable accounts and bring those accounts to
Council for write off approval when necessary.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby approves the write-off of $40,502 in uncollectable accounts receivable,as detailed in Exhibit A,
attached to this resolution and incorporated herein.
BE IT FURTHER RESOLVED,by the City Council of the City of South San Francisco that the City Council
hereby authorizes the City Manager,or his designee,to take any action consistent with the intent of this
resolution.
*****
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Exhibit A
Parks & Recreation Department
Recommended Write-Off Summary
Year Number of
Accounts Balance
2008 2 $966.05
2009 2 $818.00
2010 4 $649.15
2011 14 $4,092.83
2012 8 $4,407.52
2013 14 $12,806.46
2014 24 $6,314.16
2015 27 $5,103.65
2016 32 $4,684.24
2017 20 $659.87
Grand
Total 147 $40,501.93
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-273 Agenda Date:4/11/2018
Version:1 Item #:19.
Report regarding resolution opposing Senate Bill 827,and authorizing the City Manager to electronically sign a
League of California Cities action letter.(Mike Futrell, City Manager)
RECOMMENDATION
It is recommended that City Council adopt a resolution opposing Senate Bill (SB)827 and authorizing
the City Manager to electronically sign a League of Cities action letter to that effect.
BACKGROUND/DISCUSSION
Under SB 827,which was introduced in January 2018 by state Sen.Scott Wiener,D-San Francisco,and is
pending legislative committee review and approval,properties one-half mile from large public transit stations
and one-quarter-mile from high-quality transit stops,such as bus stops with service intervals of fifteen (15)
minutes or less, would be exempt from local zoning regulations such as:
·Maximum controls on residential density;
·Maximum controls on floor area ratio that are stricter than the ratio specified in the bill;
·Minimum automobile parking requirements;
·Maximum height limitations that are less than 85 feet between 45 feet and 85 feet,or four to eight
stories; and
·Certain zoning or design standards.
SB 827 does not include affordable housing mandates.
The League of California Cities opposes SB 827, saying that exempting large-scale developments from General
Plans, Housing Elements, and zoning ordinances goes against the principles of local democracy and public
engagement. The League of California Cities is collecting letters electronically from cities who are opposed to
SB 827 at <https://www.cacities.org/Policy-Advocacy/Action-Center/SB-827-(Wiener)-Planning-and-Zoning>.
Draft language of the electronic letter is included in Attachment 1.
FISCAL IMPACT
There is no impact to budget.
CONCLUSION
Staff recommends that Council support the League of California Cities’position on SB 827 on opposing the
bill, and authorize the City Manager to electronically sign the attached letter of opposition.
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The City of South San Francisco opposes SB 827 (Wiener), which would exempt certain housing
projects from locally developed and adopted height limitations, densities, parking requirements,
and design review standards.
Specifically, SB 827 would undermine locally adopted General Plans, Housing Elements (which
are certified by the Department of Housing and Community Development), and Sustainable
Community Strategies (SCS). SB 827 allows private for-profit housing developers and transit
agencies to determine housing densities, parking requirements, and design review standards
within one-half mile of a “major transit stop,” or along a “high-quality transit corridor” which
could be miles away from an actual bus stop. Under existing law, cities are already requ ired to
zone for densities at levels necessary to meet their entire Regional Housing Needs Allocation
(RHNA). Additionally, SB 827 would provide developers a means to generate additional profits
without any requirement to build affordable housing.
Exempting large-scale developments from General Plans, Housing Elements, and zoning
ordinances goes against the principles of local democracy and public engagement. Public
hearings allow members of the community to inform their representative of their support or
concerns when planning documents are developed. Public engagement also often leads to better
projects. Disregarding such processes will increase public distrust in government and could lead
to additional ballot measures dealing with growth management.
For these reasons, the City of South San Francisco opposes SB 827.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-274 Agenda Date:4/11/2018
Version:1 Item #:19a.
Resolution opposing Senate Bill 827,and authorizing the City Manager to electronically sign a League of
California Cities action letter.
WHEREAS,pending legislation Senate Bill (SB)827 (Wiener),introduced in January 2018,would exempt
certain transit-rich housing projects from locally developed zoning regulations; and
WHEREAS,these regulations include adopted height limitations,maximum controls on residential densities,
maximum controls on floor area ratio that are lower than a specified amount,minimum parking requirements,
and design review standards; and
WHEREAS,SB 827 would undermine locally adopted General Plans,Housing Elements (which are certified
by the Department of Housing and Community Development),and Sustainable Community Strategies (SCS);
and
WHEREAS,SB 827 allows private for-profit housing developers and transit agencies to determine housing
densities,parking requirements,and design review standards within one-half mile of a “major transit stop,”or
along a “high-quality transit corridor” which could be miles away from an actual bus stop; and
WHEREAS,under existing law,cities are already required to zone for densities at levels necessary to meet
their entire Regional Housing Needs Allocation (RHNA); and
WHEREAS,SB 827 would provide developers a means to generate additional profits without any requirement
to build affordable housing; and
WHEREAS,public hearings allow members of the community to inform their representative of their support or
concerns when planning documents are developed, and often leads to better projects; and
WHEREAS,disregarding such processes will increase public distrust in government and could lead to
additional ballot measures dealing with growth management; and
WHEREAS,the League of California Cities opposes SB 827,saying that exempting large-scale developments
from General Plans,Housing Elements,and zoning ordinances goes against the principles of local democracy
and public engagement.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
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File #:18-274 Agenda Date:4/11/2018
Version:1 Item #:19a.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council is opposed to SB 827.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to electronically sign an
opposition letter on the League of California Cities’ website.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-246 Agenda Date:4/11/2018
Version:1 Item #:20.
Closed Session: Public Employee Performance Evaluation
(Pursuant to Government Code Section 54957)
Title: City Manager
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-247 Agenda Date:4/11/2018
Version:1 Item #:21.
Closed Session: Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representatives: Liza Normandy, Mayor and Jason Rosenberg, City Attorney
Unrepresented employee: City Manager
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-201 Agenda Date:4/11/2018
Version:1 Item #:22.
Closed Session
Conference with Legal Counsel - Anticipated Litigation
(Pursuant to Government Code Section 54956.9)
Significant Exposure to Litigation: One Case
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