The URL can be used to link to this page

Home My WebLink About2018-03-21 e-packet@10:00amWednesday, March 21, 2018 10:00 AM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda March 21, 2018Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the Community Development Block Grant (“CDBG”) Standing Committee of the City of South San Francisco will hold a Special Meeting on Wednesday, March 21, 2018 at 10:00 a.m., at City Hall, City Manager's Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call To Order. Roll Call. Public Comments. MATTERS FOR CONSIDERATION Motion to approve the Minutes from the meeting of April 14, 2017.1. Community Development Block Grant Subcommittee study session relating to the 2018-2023 Consolidated Plan and Budget Allocation for the Annual Action Plan for Fiscal Year 2018-2019 (Maria Wada, Community Development Coordinator). 2. Adjournment. Page 2 City of South San Francisco Printed on 4/16/2018 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-217 Agenda Date:3/21/2018 Version:1 Item #:1. Motion to approve the Minutes from the meeting of April 14, 2017. City of South San Francisco Printed on 3/15/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-145 Agenda Date:3/21/2018 Version:1 Item #:2. Community Development Block Grant Subcommittee study session relating to the 2018-2023 Consolidated Plan and Budget Allocation for the Annual Action Plan for Fiscal Year 2018-2019 (Maria Wada,Community Development Coordinator). RECOMMENDATION Staff recommends that the Community Development Block Grant Subcommittee review non-profit grantee funding requests and provide staff with direction for drafting the 2018-2013 Consolidated Plan and Fiscal Year 2018-2019 Annual Action Plan. BACKGROUND The purpose of this study session is to receive feedback from the Community Development Block Grant (CDBG)Subcommittee (Subcommittee)regarding the 2018-2023 Consolidated Plan (Con Plan)as well as the Fiscal Year 2018-2019 Annual Action Plan Budget. The U.S.Department of Housing and Urban Development (HUD)requires local jurisdictions to prepare an Annual Action Plan (Action Plan)to receive funds through the CDBG Program.The City has begun the development process of the CDBG Con Plan and Action Plan for the upcoming 2018-2023 and 2018-2019 years respectively.As part of this process,the City is required to hold two public hearings.The first public hearing was held during the City Council meeting on March 14,2018.During this meeting,public comment was received and Council direction provided direction to the Subcommittee for allocating program funds.The second and final public hearing is scheduled for May 9,2018.The purpose of this meeting is to hear public comments on the draft Action Plan.Attachment 1 outlines the milestones relating to the Plans’submittal and approval. DISCUSSION To date,the City of South San Francisco has not yet received any notification from HUD of its CDBG entitlement for Fiscal Year 2018-2019 (FY18-19).Staff does not know when the City will be informed of its funding allocation.To comply with HUD requirements for preparation of the Con Plan and Action Plan,staff has proceeded under the assumption that the standard submittal deadline of May 15, 2018 applies. Given the level of uncertainty surrounding the entitlement award,staff recommends moving forward with an estimated budget of $400,000,which is similar to the City’s entitlement for the past several years.Should the final funding allocation be 20 percent higher or lower than anticipated,staff will return to the Subcommittee and/or City Council to revise the funding proposals, in accordance with HUD guidelines. The budget outlined in Attachment 2 includes the anticipated entitlement ($400,000),rollover funding ($150,000),and program income ($30,000).Staff anticipates a total budget of approximately $580,000.Note that the maximum percentage of dedicated funding for Public Services (15%)and Administrative Costs (20%) are HUD regulated formulas and cannot be adjusted. Public Services (Non-profits) In December 2017,the City invited public service agencies to apply for CDBG grant funding.TheseCity of South San Francisco Printed on 3/16/2018Page 1 of 3 powered by Legistar™ File #:18-145 Agenda Date:3/21/2018 Version:1 Item #:2. In December 2017,the City invited public service agencies to apply for CDBG grant funding.These applications were due on Friday,January 26,2018 and the City received 11 applications.Economic and Community Development staff reviewed the applications for eligibility and completeness. Attachment 3 provides an overview of the non-profit grantee funding requests for the Subcommittee’s consideration and review.As in the prior year,line items 1 through 10 would be pro-rated and adjusted,if necessary, based on prior percentage allocations once the City is notified of its entitlement. In addition to CDBG funding,the City also receives HOME funds from the County of San Mateo HOME consortium.CDBG regulations require that the City use HOME funding to affirmatively further fair housing and these activities can only be funded from administration or public service funds.The City has not yet received notification from HUD or the County regarding the entitlement amount but has estimated the FY18-19 allocation to be $11,437 (the FY17-18 allocation).The City had only one applicant for this funding,Project Sentinel. The City usually selects non-profits for a two year funding cycle,with FY18-19 being the first of this two-year cycle. Minor Home Repair Programs Funding Minor Home Repair non-profits (CID,El Concilio,and Rebuilding Together Peninsula)may be the highest and best use of funding to support affordable housing.Providing the non-profits with higher funding amounts would allow them to complete more work in the community.Staff regularly refers residents looking for ways to fund home repairs to these organizations. City Sponsored Activities: Housing The City sponsored activities for housing include the debris box vouchers,emergency home repairs,and the housing rehabilitation loan program.The housing rehabilitation loan program is being evaluated to streamline the administration of loans and the construction process.Staff is pursuing a collaborative effort with other members of the CDBG San Mateo County Cohort to help minimize staff time and provide a cost effective approach to the administrative requirements for the rehabilitation loan program.Based on interaction with residents,as well as input from CDBG nonprofits,residents are hesitant to apply for large loans for the following reasons. ·The rising cost of construction provides very limited options to rehabilitating a home.For example the cost of updating electrical wiring for safety can exhaust all funds where in the past it would revitalize an entire home. ·There is a specific need only for roofing. ·There is hesitancy for residents to take on large loans on limited income despite low interest rates or deferred payments. Given that the housing rehabilitation loan program,in its current structure,is not effective or competitive,staff is evaluating how best to provide residents with the services they want and need.Staff recommends retaining a small budget for the Housing Rehab Loan Program,as well as continuing to fund Debris Box Vouchers and Emergency Home Repairs in FY18-19. City Sponsored Public Improvements In line item 29 (of Attachment 3),staff has a preliminary proposed budget for discussion.For FY17-18 Public Improvements,approximately $657,000 of CDBG funding is being used to support safety improvements,ADA accessibility,and improvements to existing public facilities that serve the CDBG Service Areas.Such projects City of South San Francisco Printed on 3/16/2018Page 2 of 3 powered by Legistar™ File #:18-145 Agenda Date:3/21/2018 Version:1 Item #:2. accessibility,and improvements to existing public facilities that serve the CDBG Service Areas.Such projects include resurfacing the Alta Loma playlot,updating and improving lighting to address safety concerns in the public right of way,improving public pathway improvements,HVAC updates to the senior center,and additional parking lot and ADA access improvements.Staff recommend a budget of $179,250 to finance similar public right of way improvements in FY18-19. CONCLUSION Using the Subcommittee’s feedback,staff will draft the Con Plan and Action Plan for public review.The public review period will begin on April 10,2018.Staff will present the draft Con Plan,Action Plan and budget to the City Council on May 9, 2018. Attachments: 1.CDBG Allocation Timeline FY18-19 2.Revenues FY18-19 3.Budget Worksheet City of South San Francisco Printed on 3/16/2018Page 3 of 3 powered by Legistar™ Attachment 1 CDBG Allocation Timeline FY 2018-2019 December 11, 2018 South San Francisco Public Services Application Available (online only) January 10, 2018 Public Services Technical Assistance Workshop January 26, 2018 PUBLIC SERVICES APPLICATION DEADLINE at 5:00pm January 26 to March 21, 2018 Public Services Application Review Period March 14, 2018 City Council Community Needs Assessment Public Hearing March 21, 2018 CDBG Subcommittee meeting to finalize funding recommendations. April 10, 2018 Public Notice of Availability of the City’s FY 2018-19 Annual Action Plan Start of the 30 day public comment period May 9, 2018 City Council Meeting: Final funding allocations and public hearing on the adoption of the City’s 2018-19 Annual Action Plan End of 30 day public comment period May 15, 2018 City’s 2018-19 Annual Action Plan is submitted to HUD July 1, 2018 FY 2018-19 commences CDBG FY 18‐19 (Estimate) FY 17‐18 (Actual) Entitlement Amount 400,000 410,836 Prior Years Uncommitted Funds (Estimated Rollover)150,000 657,000 Program Income Estimate 30,000 Total580,000 1,067,836 HOME HOME Administrative Funds 11,437 11,437 ESTIMATED TOTAL FUNDS (ALL SOURCES)591,437 1,079,273 PUBLIC SERVICES EstimateActual 15 % of FY 18‐19 Entitlement 60,000 61,625 15% of Prior Year Program Income ‐ 28,975 Total Public Service Limit60,000 90,600 CDBG ADMINISTRATION 20% of FY 16‐17 Entitlement80,000 82,167 20% of Estimated Current Year Program Income6,000 7,412 Total Administration Limit86,000 89,579 Attachment 2 Community Development Block Grant Program NOTE: All FY 18‐19 Funds are estimates, final funding pending HUD allocations. FUNDS AVAILABLE SPENDING LIMITS FOR CDBG FUNDS PUBLIC SERVICES CDBG Subcommittee Recommendation Grantee Request FY 18‐19 Staff Rec. FY 18‐19 Goals* FY 17‐18 Actual FY 17‐18 Goals* Notes 1 CORA 15,000 ** 6 10,800 5 12% of total budget in prior years 2 Health Mobile ‐ ‐ ** ‐9,000 85 10% of total budget in prior years 3 HIP Housing 10,000 ** 13 10,800 11 12% of total budget in prior years 4 John's Closet 5,000 ** 60 5,400 80 6% of total budget in prior years 5 Legal Aid Society 10,800 ** 75 10,800 75 12% of total budget in prior years 6 Ombudsman Services of San Mateo County 10,800 ** 74 10,000 74 11% of total budget in prior years 7 Rape Trauma Services Center 10,000 ** 50 10,800 50 12% of total budget in prior years 8 Samaritan House 12,000 ** 63 15,500 100 17% of total budget in prior years 9 Star Vista 7,500 ** 15 7,500 18 8% of total budget in prior years 10 Lifemoves (New Applicant) 20,000 ** 26 City Council recommendation not to fund Lifemoves, since they receive other City funds 11 Subtotal Public Services69,000 101,100 69,000 ‐ 12 TOTAL GOAL PERSONS SERVED356 498 13 ADMINISTRATION 14CDBG Administration 86,000 89,579 15 MINOR HOME REPAIR PROGRAMS 16CID ‐ Housing Accessibility Modification Prog 10,000 ** 6 10,000 6 17El Concilio ‐ Peninsula Minor Home Repair 37,500 ** 15 37,500 15 18Rebuilding Together ‐ National Rebuilding Day 15,750 ** 3 15,750 3 19Rebuilding Together ‐ Safe at Home 55,000 ** 15 70,000 20 20 Subtotal Minor Home Repair118,250 118,250 133,250 21 TOTAL GOAL HOUSEHOLDS SERVED39 44 22 CITY SPONSORED ACTIVITIES HOUSING 23Housing Rehabilitation Program (RLF)70,000 3 70,000 4 24Debris Box Vouchers 2,000 2 2,000 2 25Emergency Home Repairs50,000 10 50,000 10 26 Subtotal City Sponsored Housing122,000 122,000 27 TOTAL GOAL HOUSEHOLDS SERVED54 60 28 CITY SPONSORED ACTIVITIES OTHER 29Public Improvements179,250 2 657,000 3 30 Subtotal City Sponsored Other179,250 657,000 31 TOTAL GOAL PUBLIC IMPROVEMENTS2 3 32 TOTAL CDBG BUDGET574,500 1,092,429 35 HOME FUNDS/FAIR HOUSING 36Project Sentinel 11,437 11,437 102 11,437 102 37 TOTAL BUDGET585,937 585,937 102 1,092,429 102 * Goals = numberof people/households served ** Pending input from CDBG Subcommittee BUDGET Attachment 3 Community Development Block Grant Program NOTE: All FY 18‐19 Budget amounts are estimates, final funding pending HUD allocations.