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HomeMy WebLinkAbout2018-03-28 e-packet@3:00Friday, March 23, 2018 3:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA School District Liaison Standing Committee of the City Council Special Meeting Agenda March 23, 2018School District Liaison Standing Committee of the City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco and the South San Francisco Unified School District will hold a Joint Meeting on Friday, March 23, 2018, at 3:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call To Order. Roll Call. Agenda Review. Public Comments. MATTERS FOR CONSIDERATION Motion to approve the Minutes from the meeting of June 12, 2017.1. SSFUSD projected enrollments. (Mayor Liza Normandy)2. SSFUSD school site curb appeal and potential partnership on a beautification event such as vegetable or flower garden planting. (Mayor Liza Normandy) 3. SSFUSD school site traffic control and public safety concerns. (Mayor Liza Normandy) 4. City of South San Francisco offering Free Shuttle Service. (Mayor Pro Tempore Matsumoto) 5. Extension of City Use Agreement with the School District regarding the Main Library (West Orange) parking lot area. (Valerie Sommer, Library Director) 6. Update on use of Community benefit funds. (Superintendent Dr. Shawnterra Moore)7. Strengthening partnership. (Superintendent Dr. Shawnterra Moore)8. Setting up public Wi-Fi zones in/near public municipal and schools. (President Daina Lujan) 9. Establish a standard meeting date. (President Daina Lujan)10. ITEMS FROM COMMITTEE Adjournment. Page 2 City of South San Francisco Printed on 4/16/2018 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-222 Agenda Date:3/23/2018 Version:1 Item #:1. Motion to approve the Minutes from the meeting of June 12, 2017. City of South San Francisco Printed on 3/15/2018Page 1 of 1 powered by Legistar™ Call to Order. TIME: 6:30 p.m. Roll Call. PRESENT: Trustees Lucy and Lujan, and Councilmembers Addiego and Gupta. Public Comments. None. 1. Motion to Approve the Minutes of the meeting of September 6, 2016. Motion – Trustee Lucy/Second – Councilmember Addiego: to approve the Minutes of the meeting of September 6, 2016. Unanimously approved. 2. Update from the City on childcare expansion. (Sharon Ranals) Parks and Recreation Director Sharon Ranals discussed the waiting lists for childcare programs. She stated the $250,000 increase would cover costs and allow for full participation in childcare. Councilmember Addiego asked if the School District had provided additional space. Superintendent Moore stated the use of existing space and additional space made it possible to accommodate the waitlist children. Councilmember Addiego suggested the Mayor and President of the Board prepare a joint announcement. Mayor Gupta concurred and suggested the theme of the spirit of cooperation for the children. Parks and Recreation Director Ranals discussed the need to expand the license and hire staff. MINUTES JOINT MEETING OF THE LIAISON SUBCOMMITTEE OF THE SOUTH SAN FRANCISCO CITY COUNCIL AND THE SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting will be held at: CITY HALL CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA TUESDAY, JUNE 12, 2017 6:30 p.m. JOINT SSFUSD SUBCOMMITTEE MEETING JUNE 12, 2017 MINUTES PAGE 2 Superintendent Moore stated they were waiting for approval prior to notifying the families. Trustee Lucy suggested notifying the parents on June 29, following Board approval. Trustee Lujan suggested a message of hearing the concern and working together to resolve it. Mayor Gupta asked the future needs to meet the demand. Parks and Recreation Director Ranals stated the current solution met the needs of the current year. 3. Ponderosa School Playground. (Mike Futrell, City Manager) City Manager Futrell stated Councilmember Garbarino had requested the matter be raised and introduced the item. Trustee Lucy discussed the Board’s consideration of the matter following approval of Measure J. Superintendent Moore discussed the agreement to split the cost with PTA. In response to Councilmember Addiego, Trustee Lucy stated the Board had determined the existing equipment was appropriate. Councilmember Addiego explained that residents had contacted Councilmember Garbarino. He stated he was willing to partner with the PTA. Trustee Lucy concurred with a partnership between the City, Board and PTA. Trustee Lujan explained concern over the kindergarten playground and remodel with swings, which were now not desired by the parents. Dr. Moore stated the parents and teachers selected the playground and then determined, after installation, as she was informed, that it was not wanted. Councilmember Addiego suggested visiting the site to understand what was there. Trustee Lucy stated they wanted a bigger play structure with less swings. Mayor Gupta suggested the project be paid by the School District, parent group and City. Trustee Lucy suggested bringing the matter up to the Board and obtain a quote. Mayor Gupta asked if the playground would be available to the residents. Trustee Lucy stated the playground was behind locked gates. Councilmember Addiego and Mayor Gupta agreed to tour the area. JOINT SSFUSD SUBCOMMITTEE MEETING JUNE 12, 2017 MINUTES PAGE 3 4. Revisit the STEM Summer School Program. (Sharon Ranals) Parks and Recreation Director Ranals presented the staff report and requested a survey to determine interested families in half day summer school with full day care. Superintendent Moore discussed the proposed programs and interest in STEM with after care extension. Superintendent Moore stated a formal proposal could be presented in November or December. She explained the Big Lift program through San Mateo County Library. She stated the next step was to collaborate on survey questions. Superintendent Moore discussed grant funding and the partnership with Opterra Energy. She discussed the free lunch program at Title 1 sites. 5. Update on Biotechnology Steering Committee. (Mayor Gupta) Mayor Gupta announced that Pat Murray would be the new representative on the steering committee and welcomed the opportunity to work with her. He suggested utilizing the steering committee to attract new biotechnology companies and requested help from the School District. Councilmember Addiego concurred. 6. Update on use of Community Benefit Funds for field improvements. (Sharon Ranals) Parks and Recreation Director Ranals provided an update on use of funds and requested direction on priorities. City Manager Futrell suggested the committee vet the proposals. Parks and Recreation Director Ranals stated a consultant would be necessary to obtain estimates. Trustee Lucy stated the Board needed to determine priorities. Parks and Recreation Director Ranals anticipated the field renovation at Buri School would be very expensive. Councilmember Addiego asked the intended purpose at Parkway Heights. Trustee Lucy stated multi- use was anticipated. Parks and Recreation Director Ranals estimate the cost for a consultant would be $10,000. She discussed the Orange Park Fields Project, cost estimates for natural and artificial turf and suggested use of the funds for artificial turf on the varsity field. She explained the cost of the proposed project. Mayor Gupta requested the cost estimates be provided to the Committee. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-218 Agenda Date:3/23/2018 Version:3 Item #:2. SSFUSD projected enrollments.(Mayor Liza Normandy) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-219 Agenda Date:3/23/2018 Version:2 Item #:3. SSFUSD school site curb appeal and potential partnership on a beautification event such as vegetable or flower garden planting. (Mayor Liza Normandy) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-220 Agenda Date:3/23/2018 Version:2 Item #:4. SSFUSD school site traffic control and public safety concerns.(Mayor Liza Normandy) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-221 Agenda Date:3/23/2018 Version:2 Item #:5. City of South San Francisco offering Free Shuttle Service.(Mayor Pro Tempore Matsumoto) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-223 Agenda Date:3/23/2018 Version:1 Item #:6. Extension of City Use Agreement with the School District regarding the Main Library (West Orange) parking lot area.(Valerie Sommer, Library Director) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-224 Agenda Date:3/23/2018 Version:1 Item #:7. Update on use of Community benefit funds.(Superintendent Dr. Shawnterra Moore) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-225 Agenda Date:3/23/2018 Version:1 Item #:8. Strengthening partnership.(Superintendent Dr. Shawnterra Moore) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-226 Agenda Date:3/23/2018 Version:1 Item #:9. Setting up public Wi-Fi zones in/near public municipal and schools.(President Daina Lujan) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-227 Agenda Date:3/23/2018 Version:1 Item #:10. Establish a standard meeting date.(President Daina Lujan) City of South San Francisco Printed on 3/19/2018Page 1 of 1 powered by Legistar™