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HomeMy WebLinkAbout04-19-18MINUTES OF THE CULTURAL ARTS COMMISSION MEETING CITY OF SOUTH SAN FRANCISCO Thursday, April 19, 2018 Municipal Services Building – Betty Weber Room 33 Arroyo Drive, South San Francisco I. CALL TO ORDER: 6:30 p.m. II. ROLL CALL: Present: Commissioners Boldenweck, Gekker, Hobson-Coard, Madrid- Nickle, Moncé, Looper, Woo, and Ventura Absent: None Staff Present: Sharon Ranals, Director of Parks and Recreation Ercie Santos, Cultural Arts Specialist Susan Filereto, Administrative Assistant Leslie Arroyo, Communications Director III. AGENDA REVIEW: No changes. IV. APPROVAL OF MINUTES: Minutes from February 15, 2018 and March 15, 2018, stand as sent. Please note that Commissioner Madrid-Nickle arrived at 6:40 p.m. after roll call was taken V. CITIZEN PARTICIPATION: 1. Community Civic Campus Project Update and Design Input – Smith Group JJR Leslie Arroyo, Communications Director, for the City of South San Francisco introduced herself and gave a brief description of the City’s perspective on Measure W and the Community Civic Campus Project to the assembled guests. The nine guests included several fine artists, a past commissioner, a recreation art instructor, a Greenhouse Quilter and former school district art teacher. After the passage of Measure W community outreach regarding the idea of a new Community Civic Campus began approximately two years ago, with then Mayor Addiego’s Town Hall Meeting. Leslie reported that feedback from the community has been a crucial part of this project, with town hall meetings, focus groups, and presentations to the various city commissions on the Civic Campus design. She stated the Civic Campus, will include the Parks and Recreation Department and Library and Cultural Arts Commission Minutes of April 19, 2018 Page 2 will potentially be the size of two football fields. It will be situated along El Camino Real and Chestnut. The Police Department will move across the street where Pet Club is currently located and the Fire Department will move to the west side of El Camino on Camaritas at Arroyo. She also stated that the Civic Campus will be environmentally green, and be designed to provide essential city services for now and the future. She reported that the building design is scheduled to start in June. She then introduced Mark Roddy, Don Jerebek and Carol Simmons from the SmithGroup JJR. Mark Roddy from the SmithGroup JJR gave a presentation on the Community Civic Campus Project. Mark stated they are an architectural firm experienced in designing recreation buildings, libraries, and city halls. They believe in designing for the community and integration of the arts. They also like to integrate indoors with outdoor environments. He stated they were selected in November by the City Council. Their vision is to construct a building that reflects the past, present and future of the City. His visual presentation included examples of possible features that might be incorporated including a canopy structure and a “backyard” that could have an amphitheater setting and a location for food trucks to gather He stated the actual design of the building will start in June and the construction should start in 2019 and end by 2022. He stated they will be at the next Town Hall Meeting on May 22nd and that they will also be at the Streets Alive! Parks Alive! event on May 5th. He displayed examples of other projects and the artists they have worked with that have used two dimensional art like terrazzo flooring and kinetic sculptures to enhance the buildings. Mark then opened up the discussion to the participants. Suggestions by the guests and commissioners included: the need for dedicated gallery space, studios for visual and performing arts, storage for art and craft supplies. Concerns included parking, and wind forces. Commissioners emphasized: integrating the arts in and outside the building, sound proof rooms, outdoor barbeque space, enough space for two (recreation and library), events to go on at the same time, moveable gallery walls, and energy efficient sustainable building, quiet space in the library, theater with good acoustics, water fill stations. Commissioner inquiries included utilization of the roof top, if cars could enter off of El Camino and if the building would be more than one story. Mark stated it would probably be a two story building. He also mentioned the building would be ADA compliant. Director Ranals stated that if anyone had additional comments that they could be submitted in writing or to the posted web address. VI. OLD BUSINESS: 1. Selection of October 12 & 13 Art Gallery Program There was a discussion among the Commissioners on what type of show to have in October. Several ideas were discussed including a general art show with a youth Cultural Arts Commission Minutes of April 19, 2018 Page 3 category and a seasonal-themed art show. After some dialogue, Specialist Santos reminded the commission that several years back a Dia de los Muertos (Day of the Dead) inspired art show was suggested. The commissioners discussed this idea with the inclusion of a hands on craft workshop on Saturday. Proposed craft activities were sugar skulls that could be painted or decorating skull cookies. Vice-Chair Boldenweck agreed to chair the sub-committee and recommended contacting Evangelina who oversees Day of the Dead exhibition every year for the San Mateo County Fair. Commission agreed to table this for the next meeting. VII. SUB-COMMITTEE REPORTS: 1. Sculpture Director Ranals reported that all contracts with artists had been executed. She stated Landscape Architect Gilchrist was working with artists on the pedestals. She anticipated that the sculptures would all be installed by the end of June or early July. 2. Utility Box Mural Program Commissioner Madrid-Nickle stated there was no update. 3. Youth Art Scholarship Commissioner Woo reported that there were only three submissions, and all are from South San Francisco High School. She stated the sub-committee met and recommended Ziqi Li as the recipient. ViceChair Boldenweck asked if the single recipient would receive the full $1,500 allocated for awards. Specialist Santos stated that was written in the guidelines. There was some discussion on the wording of the scholarship award amount. Commissioner Woo suggested that, in the future, they could adjust the wording to allow more flexibility in assigning the monetary award amount.Commissioner Woo made a motion to approve Ziqi Li as the winner of the scholarship, Commissioner Looper seconded the motion, and it was unanimously approved by a roll call vote. 4. Youth Art Show (March 23 & 24) Commissioner Woo stated there were approximately 535 art pieces. She also reported there were approximately 682 signatures in the guest book. She stated there was a performance on Friday and a beading craft project on Saturday. An extended exhibit of 105 pieces was held at the Municipal Building and 13 pieces at City Hall. The extended exhibit ran from April 3rd to April 18th. Commissioner Woo asked for a volunteer to represent the commission at the awards ceremony on May 8th from 7:00 p.m. to 9:00 p.m. Commissioners Madrid-Nickle volunteered to present and Commissioner Ventura offered to be the alternate. Cultural Arts Commission Minutes of April 19, 2018 Page 4 5. General Art Show (May 11 & May 12) Chair Hobson-Coard reported that invitations went out for the General Art Show. She also distributed the docent list. Commissioner Looper asked how the Karaoke Night was going to function. Chair Hobson-Coard responded they would have a sign-up table at the entrance to the Council Chambers. She informed the Commission that flyers have been distributed for the event. She reported people are showing interest in attending. Specialist Santos reported that flyers had been sent to ten local venues that regularly feature Karaoke events. 6. Karaoke Night (May 11) Chair Hobson-Coard stated they have props, but she mentioned they could use more. Specialist Santos stated that agreements had been sent to the D.J. who would also host the event. Commissioner Looper stated it would be a good idea if they formally invited the City Council to the event at the next City Council meeting under Public Comments. She stated she would do it, and Commissioner Woo agreed to accompany her. VIII. NEW BUSINESS: N/A IX. ITEMS FROM COMMISSION: Commissioner Looper asked status of the Evohelix’s rusting issues. Director Ranals stated that attempts at communicating with the restoration company had been futile. She suspected that they may be in the process of going out of business. And given this, staff now had to go back to the drawing board. Commissioner Looper stated she may know of someone that works with bronze sculptures. X. ITEMS FROM STAFF: 1. Alta Loma & Tile Project Dedication – Saturday, April 7 Specialist Santos reported the dedication of the Children’s Art Tile Project and recognition of Jacquelyn Pettinari will be taking place that day. She reported the program will begin at 11:00 a.m. She stated there will also be an Arbor Day tree planting at 10:30 a.m. Commissioner Looper stated she will be there. Specialist Santos highlighted the flyer on nominating our City for a $20,000 park grant. that is happening during the month of April. She informed the Commission that there is no limit on the number of times you can vote. She encouraged everyone to participate. Cultural Arts Commission Minutes of April 19, 2018 Page 5 XI. ADJOURNMENT: Chair Hobson-Coard adjourned the meeting at 9:00 p.m. Respectfully submitted, Susan Filereto Administrative Assistant Next Meeting: May 17, 2018